HomeMy WebLinkAbout02/27/2018 Meeting•••
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Apple
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Meeting Location: Municipal Center
7100 147th Street West
Apple Valley, Minnesota 55124
February 27, 2018
URBAN AFFAIRS ADVISORY COMMITTEE TENTATIVE AGENDA
6:00 PM
1. Call to Order
2. Approve Agenda
3. Approve Minutes
A. Approve Minutes of January 30, 2018, Special Meeting
4. Action Items
A. Approve 2017 Urban Affairs Advisory Committee Annual Report
5. Other Business
A. Continue Discussion on Planning the City's 50th Anniversary Celebration
6. Adjourn
AppVa��ey
ITEM: 3.A.
URBAN AFFAIRS ADVISORY MEETING DATE: February 27, 2018
SECTION: Approve Minutes
Description:
Approve Minutes of January 30, 2018, Special Meeting
Staff Contact:
Joan Murphy, Department Assistant
Department / Division:
Community Development Department
ACTION REQUESTED:
Approve minutes of special meeting of January 30, 2018.
SUMMARY:
The minutes of the special Urban Affairs Advisory Committee meeting are attached for your
review and approval.
BACKGROUND:
State statute requires the creation and preservation of meeting minutes which document the
official actions and proceedings of public governing bodies.
BUDGET IMPACT:
N/A
ATTACHMENTS:
Minutes
CITY OF APPLE VALLEY
URBAN AFFAIRS ADVISORY COMMITTEE MINUTES
January 30, 2018
1. CALL TO ORDER
The City of Apple Valley Urban Affairs Advisory Committee meeting was called to order by
Chair Sharon Schwartz at 6:00 p.m.
Members Present: Sharon Schwartz, Sandy Breuer, Walton Mahlum, and John Vegter.
Members Absent: Barry Berg and Pamela Sohlberg
Staff Present: Community Development Director Bruce Nordquist and Department Assistant
Joan Murphy.
2. APPROVAL OF AGENDA
Chair Schwartz asked if there were any changes to the agenda. Hearing none she called for a
motion.
MOTION: Breuer moved, seconded by Mahlum, approving the agenda. Ayes - 4 - Nays - 0.
3. APPROVAL OF MINUTES February 13, 2017.
Chair Schwartz asked if there were any changes to the minutes. Hearing none she called for a
motion.
MOTION: Mahlum moved, seconded by Breuer, approving the minutes of the meeting of
February 13, 2017. Ayes - 4 - Nays - 0.
4. ACTION ITEMS
A. NOMINATION AND ELECTION OF CHAIR AND SECRETARY
MOTION: Breuer, seconded by Mahlum to appoint Sharon Schwartz as Chair of the Urban
Affairs Advisory Committee. Ayes - 4 - Nays - 0.
MOTION: Schwartz, seconded by Vegter to appoint Sandy Breuer as Secretary of the Urban
Affairs Advisory Committee. Ayes - 4 - Nays - 0.
5. OTHER BUSINESS
A. Introduction and Discussion to Research and Plan the City's 50th Anniversary
Celebration
Community Development Director Bruce Nordquist introduced the item. He said it was the City
Council's wish by an action taken on November 21, 2017, that the Urban Affairs Advisory
Committee research and plan for the City's 50th Anniversary Celebration. He said he would be
arranging for Parks and Recreation and Public Works staff to attend some meetings for
resources.
Ms. Breuer inquired if the Committee is tasked with planning the themes and ideas or planning
the event.
Mr. Nordquist answered that the Urban Affairs Advisory Committee is the overarching group
planning the themes and staff makes it happen. He confirmed that the Committee is the point
group.
Mr. Vegter commented that MN Zoo resources could possibly be good and asked if the
anniversary date was in November because of the 1968 election.
Mr. Nordquist replied that the 50th Anniversary would begin in January 2019 and that the next
six months would be a good place to start and get the framework down. He added that IT could
be added as a list of resources and the community is approaching 52,000 in population. He
provided a matrix with themes that were used in the celebration of 1994 at the 25th Anniversary
celebration and suggested themes could be used in the 2019 50th Anniversary celebration. He
added that events like Music in Kelley Park could be added for the months of June, July and
August.
Discussion led to theme ideas that could be added for the upcoming celebration and what events
the City and other organizations could participate in.
Mr. Mahlum suggested getting the two high schools involved in creating a logo for the 50th
Anniversary and to make this possibly a contest for them. He thought there could be a website
dedicated to the anniversary.
Chair Schwartz asked who arranges for the Freedom Days parade and events.
Mr. Nordquist replied that non-profit organizations are formed and facilitated through the Parks
and Recreation Department for Freedom Days celebration.
Mr. Vegter proposed that we could encourage the Freedom Days Committee to incorporate the
anniversary theme and asked if the other groups would meet with the Committee.
Mr. Nordquist answered that he would like the Parks and Recreation staff to attend and give a
background on Freedom Days. He added that he would ask them to attend the February Urban
Affairs Advisory Committee meeting and that the other departments of Fire and Police would
attend at a later date.
Discussion led to ideas to get the public involved whether it is adding community gardens, group
plantings at City parks, projects involving the Boy Scouts and Girl Scouts, sports groups such as
the VAA, and others.
MOTION: Breuer moved, seconded by Vegter, approving future meetings related to the
City's 50th Anniversary Celebration to be held the 4th Tuesdays of every month
at 6:00 p.m. Ayes - 4 - Nays - 0.
6. Adjourn
Hearing no further comments from the Urban Affairs Advisory Committee, Chair Schwartz
asked for a motion to adjourn.
MOTION: Breuer moved, seconded by Vegter to adjourn the meeting at 7:50 p.m. Ayes - 4 -
Nays - 0.
Respectfully Submitted,
/s/ Joan Murphy
Joan Murphy, Department Assistant
Approved by the Urban Affairs Advisory Committee
on Sharon Schwartz, Chair
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Apple
Valley
ITEM: 4.A.
URBAN AFFAIRS ADVISORY MEETING DATE: February 27, 2018
SECTION: Action Items
Description:
Approve 2017 Urban Affairs Advisory Committee Annual Report
Staff Contact:
Joan Murphy, Department Assistant
Department / Division:
Community Development Department
ACTION REQUESTED:
Approve 2017 Urban Affairs Advisory Committee Annual Report.
SUMMARY:
The Community Development Department is responsible for the work of the Urban Affairs
Advisory Committee. City ordinance requires that a report of Committee be provided
annually representing the work during the preceding year, 2017.
BACKGROUND:
N/A
BUDGET IMPACT:
N/A
ATTACHMENTS:
Report
APPLE VALLEY
Urban Affairs Advisory
Committee
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Apple
Valley
2017 ANNUAL REPORT
Urban Affairs
The role of the Urban Affairs Advisory Committee is to make recommendations to the City
Council on a variety of ad hoc topics, as assigned. In 2017, there were 2 Urban Affairs Advisory
Committee meetings held that consisted of a recommendation to the City Council.
Members of the Apple Valley Urban Affairs Advisory Committee included:
• Sharon Schwartz, Chair
• Barry Berg, Secretary
• Sandy Breuer
• Edwin Holmes — accepted resignation 10-26-17
• Walton Mahlum
• Pamela Sohlberg
• John Vegter — appointed 2-9-17
On February 13, 2017, the Committee recommended the following Facts and Findings
regarding Temporary Family Health Care Dwellings.
History:
Facts and Findings:
On July 28, 2016, the Apple Valley City Council considered a State Law regulating Temporary
Family Health Care Dwellings. At that meeting, the City Council voted unanimously to "Opt -out"
of the State Law provisions, but asked the Urban Affairs Advisory Committee to conduct
additional review of the structures and to provide its findings back to the City Council.
The Urban Affairs Advisory Committee met on October 26, 2016, January 11, 2017, and
concluded its work on February 13, 2017, at which time the Committee unanimously
recommended no changes to the Temporary Family Health Care Dwellings ordinance (Ord. No.
1013), with additional facts and findings. The following are the Urban Affairs Advisory
Committee's findings:
1. Families and individuals sometimes need to find affordable health care for ill, disabled
and elderly family members quickly.
2. Temporary Family Health Care Dwellings were suggested as a temporary, affordable,
and quick -to -deploy alternative to allow families to care for ill, injured and
convalescing loved -ones near the family for a limited period of time.
3. The Urban Affairs Committee reviewed the dwellings in more detail and found that
there are some benefits to the units, but that there are building code, zoning code,
and public safety issues that outweigh the benefits of the units at this time.
4. Allowing families to care for convalescing relatives is beneficial for the community.
5. The City of Apple Valley residents are aging and innovative solutions should continue
to be explored to provide families health care and support options. Expanding the use
of Accessory Dwelling Units would be one tool to enable families to care for family
members.
6. The City of Apple Valley should continue the work that began in 2014 and 2015 to
create a community for a lifetime which became Vitalocity!
7. Vitalocity! found that in addition to housing the following nine elements are needed to
create a community for a lifetime. Seniors need access to:
a. Housing choices and adaptations
b. Transportation choices including transit
c. Safe spaces and surroundings
d. Civic participation and employment
e. Communication and information
f. Community support and health services
g. Accessible public outdoor spaces and buildings
h. Respect and social inclusion
i. Social participation
8. The principles that make a community accessible to seniors will also benefit families
and persons with special needs. A Community for a Lifetime is accessible and
welcoming to persons of all ages and abilities.
9. Facilitate education opportunities for seniors which promote home improvements,
health, and community building within the Apple Valley Community. Utilize
connections to existing institutions and promote multi -generational education
opportunities.
Therefore, the Urban Affairs Committee recommended no change to the Temporary
Family Home Health Care Dwelling Opt -out Ordinance, but that the City continue the
work of Vitalocity! to ensure the City of Apple Valley is a vibrant, accessible,
convenient and safe community for persons of all ages and all abilities - a Community
for a Lifetime.
Apple Valley should continue to explore opportunities and programs that allow families to
use and improve their homes to meet their family's needs. This should include, but not be
limited to, evaluating changes in ordinance and zoning regulations that encourage and
facilitate the use of Accessory Dwelling Units (ADU).
Background:
The committee focused on how families can best care for aging family members, but the
principles apply to any family member requiring assistance with two or more instrumental
activities for daily living. Each meeting had a slightly different focus, which has shaped the
findings.
January 11, 2017 - Staff presented findings on the less tangible installation costs, such as
water, and electric hookup, site grading, and septic pumping. Staff also contacted a number of
assisted living facilities in the Twin Cities to determine a base rental rate for assisted living. The
Committee tasked staff with researching states where temporary family health care dwellings
are permitted, and to find some low cost improvements that would help seniors age in place.
The discussion finished with an overview of accessory dwelling units and their current state in
the City code.
February 13, 2017 - Reviewing other state laws was informative for the committee. The
Committee found that Minnesota has one of the more restrictive laws on the amount of time a
unit may be on a property (one year) however, the MN law left a number of items unaddressed;
the biggest of which was how utilities connect to the unit. Other states required "connection" to
city utilities following all building, electrical, and plumbing codes. Minnesota only required
"access to water and electric utilities" and was not clear on how this access could be made. The
Minnesota law also did not address the septic utility, which is important in a state with a colder
winter. After reviewing the cost of home improvements the committee came to a series of
findings.
After extensive study the Urban Affairs Committee supported the City Council's decision to opt -
out of the state law at this time. They saw the need for temporary health care dwellings, but
found that the state law left too many issues unaddressed. In the future, as the temporary
dwelling technology increases, the units may become more suitable for the community. At this
time, increasing the use of accessory dwelling units (ADU) and aging in-place improvement
strategies may be a better option for the City to study by applying them to more residential
applications and zones.
The Committee further recommends Reevaluation of temporary family health care dwellings in
the future as the technology matures and potentially gains acceptance in other Minnesota
municipalities.
AppVa��ey
ITEM: 5.A.
URBAN AFFAIRS ADVISORY MEETING DATE: February 27, 2018
SECTION: Other Business
Description:
Continue Discussion on Planning the City's 50th Anniversary Celebration
Staff Contact:
Bruce Nordquist, Community Development Director, Al CP
ACTION REQUESTED:
N/A
Department / Division:
Community Development Department
SUMMARY:
Continue discussion by the Urban Affairs Advisory Committee on plans for the City's 50th
Anniversary Celebration.
BACKGROUND:
1. At the January 30th meeting, a request was made to share the City Mission Statement.
Also included is a list of phrases expressing qualities of Apple Valley as a "brand" and
the words used most frequently when conveying aspects of that brand to others; the
power words. Also, the twelve qualities to 2040 Comp Plan are to be included as all
City Council goals and accomplishments are measured on Apple Valley's vision.
2. Susan Muelken provided some thoughts from Park and Recreation to be discussed.
3. A blank matrix was shared on January 30 and the blank boxes were filled with items
that were discussed. Further discussion is warranted, particularly about column one,
"themes"
BUDGET IMPACT:
None at this time. Depending on what events and activities are ultimately planned and what
revenue sources are identified, there may be impacts at a later date.
ATTACHMENTS:
Background Material
Background Material
Background Material
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Apple
City of Apple Valley
Mission Statement
The City of Apple Valley is pledged to promote and enhance the health,
safety, and general well-being of its citizens and all who visit the City.
In achieving this goal, the City will:
• Provide a full range of municipal services;
• Encourage active participation in city government activities;
• Promote quality development;
• Provide a balance of residential, commercial, and public uses;
• Promote employment opportunities within the community;
• Experiment with new ideas in the delivery of public services;
• Transmit to future citizens a better and more beautiful community.
Qualities of the Apple Valley Brand
• Growing
• Something for everybody
• Vibrant
• More than a bedroom community
• High achieving
• Accomplished
• Well connected
• At the center of everything
• Strong retail
• Busy without the congestion
• Great school
• Accessible
• Attractive
• Dedicated
• Looking forward
• Community and family oriented
• Sophisticated
• Enterprising
• "In"
• Aspiring
• "Splendid"
Power Word
Matrix
Intentional
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Values
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From: Muelken, Susan
Sent: Thursday, February 08, 2018 10:51 AM
To: Nordquist, Bruce
Cc: Bernstein, Barry
Subject: FW: Urban Affairs meeting in February is Tuesday, February 27, 6:00 to 8:00 pm
Hello Bruce,
Barry asked me to research and respond to your email regarding the 50th year
celebration. Here are some thoughts.
1. A photo display of historical photos would be very interesting —various sizes,
frames, etc. Located at City Hall or Community Center hallway —movable to
events (see below)
2. Anticipating that a logo will be created for the milestone. That can be places on
many items (shirts, mugs, hats, included in City News/P & R Brochure
3. Could the Chamber Gala possibly include a 50th anniversary twist
4. July is Parks & Recreation Month. We have Freedom Days and can emphasize
the 50th at those events. Possiblities include:
• a float in the parade (possibly former mayors, councilmembers, etc.)
• cake served at one of the events
• a booth/table at Family Fun Night
• the photo display could be included
• 50's music entertainment to signify 50 years
5. MID WINTER FEST
• Cake served
• Photo Display included
• Special Guest appearances by the Mayor, former mayor, councilmembers, etc.
• 50's music entertainment to signify 50 years
• The ice carving could be a "50" or include the logo of the anniversary
A budget for any of these events will be needed. ( Floats, photos, bands, etc. will all
incur costs).
csu.saw
MeL
.,evU
Recreation Manager
Apple Valley Parks & Recreation
952-953-2311
smuelken@cityofapplevalley.orq
From: "Nordquist, Bruce" <bnordquist@ci.apple-valley.mn.us>
Date: Tue, Feb 6, 2018 at 5:07 PM -0600
Subject: Urban Affairs meeting in February is Tuesday, February 27, 6:00 to 8:00 pm
To: "Bernstein, Barry" <bbernstein@ci.apple-valley.mn.us>
Cc: "Lawell, Tom" <TLawell@ci.apple-valley.mn.us>
Hi Barry,
As mentioned at the last staff meeting, feedback is sought the night of February 27 from
you on major events for 2019 where your insight will help highlight our 50th year.
The following questions may help frame your thinking for discussion:
• 50 years is a long time. What historical emphasis should be made of 50 years of
Parks and Recreation; a timeline, major and transformative steps along the way,
and the input of the Park and Rec Advisory Commission and Staff?
• In 2019, it's easy to say we are going to actively plan park and rec activities for
Freedom Days, Mid -winter fest, Arts Foundation events, other events, expansion
at Kelley Park, active park use throughout the system, other ? What sets 2019
apart, unique, special? Twenty-five years ago, Mid -winter fest was the featured
event during the month of February and the theme that month was "Apple Valley
is a Winterland of Fun".
• Is there a month devoted to Park and Rec that could be the basis for a theme for
a given month?
Bruce
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2019 Department Ideas*
2019 Urban Affairs Ideas
2019 Initial Ideas
1994 Featured Themes/Events
Role for Chamber
Video Story - U -Tube Feature
Adopt a Park/Road Promotion
Video Story - U -Tube Feature
Park and Rec Brochure
Video Story - U -Tube Feature
City Newsletter Message
Chamber Home & Garden Expo
Video Story - U -Tube Feature
City Newsletter Message
Video Story - U -Tube Feature
Park Clean-up Day
Video Story - U -Tube Feature
Soccer Tournament
Video Story - U -Tube Feature
City Newsletter Message
Video Story - U -Tube Feature
Rotary Clock Entrance @ Kelley Park
City Newsletter Message
Video Story - U -Tube Feature
Video Story - U -Tube Feature
City Newsletter Message
Video Story - U -Tube Feature
Video Story - U -Tube Feature
Role for Zoo
National Black History Month
Girl Scout Month (Cookie Sale)
(Special boxes for 50th)
Women's History Month
National History Month
Volunteer Month
Encourage Age -in -Place, Universal Design at Expo
National Arbor Month
Planting Pollinator Gardens and trail corridors
Bike to everywhere day
Music in Kelley Park
2019 Farmers Market begins
Music in Kelley Park
Car Show Representing all 50 Years
Music in Kelley Park
Nite to Unite - Highlight Public Safety
Senior Month
City History in the Schools
Community Development Month
Public Works Month
Octoberfest with Chamber
Partner with District 196
Celebrating Veterans
Lighting of the Tree
New Years Celebration 2019/2020
Seeing Clearly in the Future - 2020
Frozen Apple Music Series
Mid -Winter Fest - February 2, 2019 - Saturday
Frozen Apple Music
Frozen Apple Music
Earth Day - April 22, 2019
Arbor Day- April 26, 2019
Memorial Day - May 27, 2019 - Monday
Flag Day - June 14, 2019 - Friday
Independence day - July 4, 2019 - Thursday
Labor Day - September 2, 2019 - Monday
Veterans' Day - November 11, 2019 - Monday
Thanksgiving - November 28, 2019 - Thursday
A Growing Community by Design
Downtown Open House
A Winterland of Fun
Mid -Winter Fest
A Winning Community
Contest Month
A Caring Community
Church Community Activities
Environmentally Aware
Arbor Day and Memorial Day Activities
A Tasteful Neighborhood
Taste of Apple Valley, Neighborhood Parties, Apple
Recipe Cook -Off
Exploding with Patriotism
Fourth of July Celebration
A Beautiful Place to Live
Home Beautification Competition
An Artistic Playground
Ring -Around -The -Arts Festival
Educational Excellence
Homecoming Football Game and Homecoming
A Giving Community
Veterans Day Observation, Santa on the Ring Route
Wrapped in Warmth
Home and Light Tour, New Years Eve Fireworks
January
February
March
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August
September
October
November
December