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Home My WebLink About04/17/2018see 0000 0000 966- Meeting Location: Municipal Center City of Apple 7100 147th Street West Valley Apple Valley, Minnesota 55124 Notice is hereby given that a meeting of the Cemetery Advisory Committee will be held on April 17, 2018, at 2:00 p.m. at the Apple Valley Municipal Center. LEBANON CEMETERY OF APPLE VALLEY Apple Valley Municipal Center 7100 —147th Street Apple Valley, MN 55124 (952) 953-2400 AGENDA April 17,2018,2:00 p.m. 1. Call to Order 2. Approval of Agenda 3. Audience —10 Minutes Total Time Limit for Items Not on This Agenda 4. Approval of Minutes — January 16, 2018 5. New/Continued Business A. Appointment of Cemetery Advisory Committee B. Election of Officers C. Update Committee Member Addresses and Phone Numbers D. Update Informed Consent and Release Form E. Cemetery Improvements F. Activity Report G. Maintenance and Grounds Update H. 2018 Budget Process 6. Communications/Updates A. Spring & Summer 2018 City News Article 7. Other Business 8. Adjourn Next Regularly Scheduled Meeting Date: July 17, 2018 CITY OF APPLE VALLEY LEBANON CEMETERY ADVISORY COMMITTEE January 16, 2018 Minutes of the regular meeting of the Lebanon Cemetery Advisory Committee of Apple Valley, Dakota County, Minnesota, held January 16, 2018, at 2:00 p.m. at Apple Valley Municipal Center. PRESENT: David Brueshoff, Tanya Grawe, Jay Hoekstra, Alan Kohls ABSENT: Nancy Anderson, Tim Anderson, Dave Kemp City staff members present were: Public Works Director Matt Saam, City Engineer Brandon Anderson, Cemetery Supervisor Mike Glewwe, and Cemetery/Public Works Coordinator Cheryl Groves, Paul Kangas, Loucks Inc. 1. CALL TO ORDER The meeting was called to order at 2:03 p.m. by Chair Kohls. 2. APPROVAL OF AGENDA MOTION: of Hoekstra, seconded by Brueshoff, approving the agenda for today's meeting as written. Motion passed unanimously. 3. AUDIENCE —10 MINUTES TOTAL TIME LIMIT FOR ITEMS NOT ON THIS AGENDA There was no one present to speak. 4. APPROVAL OF MINUTES —October 17, 2017 MOTION: of Hoekstra, seconded by Brueshoff, approving the minutes of the October 17, 2017, meeting. Motion passed unanimously. 5. NEW/CONTINUED BUSINESS A. Master Plan Update Mr. Saam introduced Paul Kangas of Loucks Inc. Mr. Kangas provided an updated plan and explained that he had combined the initial two plans into one, incorporating comments received during the October 2017 Cemetery meeting. This plan shows the primary entrance as Embry Path and incorporates a center median. The Committee expressed interest in a corner monument at 150' Street W. and Embry Path, like the one at Pilot Knob and 150` Street W. Mr. Glewwe commented that the maintenance area could be downsized from north to south, and the driveway moved to accommodate existing utilities. He also noted that future cremation lot sizes needed to be adjusted to 42 x 60 inches rather than the depicted 42 inches square in the plan. Discussion followed regarding grave direction options, mixing traditional full lots with cremation lots for families, and support of a future child/baby area. There was discussion around the proposed pathway along the southern boundary and concern for future maintenance needs. The Committee liked the updated plan, expressing appreciation of the flexibility as future needs and trends change. MOTION: by Hoekstra, seconded by Brueshoff, to accept the proposed Master Plan updates and request staff to submit it to City Council. Motion passed unanimously. B. 2018 Goals Mr. Saam outlined the planned 2018 Capital Plan Improvements for Lebanon Cemetery as installation of fencing around the rest of the cemetery, replatting of the three parcels into one, and building interior roadways. MOTION: by Grawe, seconded by Brueshoff, to approve the 2018 Goals. Motion passed unanimously. C. Maintenance and Grounds Maintenance consisted of finishing the dormant seeding on the east and south side of the Cemetery, top dressing and seeding settled graves, broad leaf weed application, trimming trees and snow removal. Staff also does locate requests and burials. D. Activity Report MOTION: of Brueshoff seconded by Grawe, accepting the Activity Report for Fourth Quarter and 2017, and Lot Sales and Burials Since 2000, and the Quarter Activity Comparison as submitted. Motion passed unanimously. E. 2017 Cemetery Report MOTION: by Grawe, seconded by Hoekstra, to accept the 2017 Cemetery Report and request staff to submit it to City Council. Motion passed unanimously. F. Cemetery Advisory Committee Term Expirations Terms of Tim Anderson and David Kemp expire March 1, 2018. Tim Anderson and David Kemp have both expressed interest in serving another term. 6. COMMUNICATIONS / UPDATES Members reviewed Lebanon Cemetery article from the Winter 2017/2018 City News. 7. OTHER BUSINESS 8. ADJOURN MOTION: of Hoekstra seconded by Brueshoff, to adjourn the meeting. Motion passed unanimously. Meeting adjourned at 3:50 p.m. Respectfully submitted, Cheryl Groves, Cemetery/Public Works Coordinator Approved by the Cemetery Advisory Committee on :+, 1,W !,,t10 17 471 2018 Activity Report Quarter) SALES Resident Non -Resident Preneed At Need Traditional Lot 3 1 2 2 1546 of 2,240 Cremation Lot 5 0 5 0 1197 of 565 Columbarium Niche 3 1 3j 1 153 of 22 Cremation Boulder00 25 f 2 TCA 11 2 1 3 TOTAL SALES 1 BURIALS Traditional Crernaln Traditional Lot 3 1 Cremation Lot Columbarlurn Niche 2 Cremation Boulder 0 SUBTOTAL 3 3 1 TRANSFERS _1i RETURNS ®1 LOT SPLITS 0 SPRING STREET SWEEPING (It's time to clean up the grin and road debris accumulated during the winter., The City is asking that any material on the boulevard be cleaned iup and disposed of by the property owner through the trash haulier or compostling on the property., Early spring rains wash organic matter such as grassy decomposed leaves, and twigs, as well as road sediment into catch basins and storm ponds. 'This leads to nuisance weeds, allgal blloonn, and sediment deltas in City (ponds and lakes. 'The Public Works Department usually begins spring road cleanup after Larch 15, depending upon the weatlher, Areas near lakes ruviill be swelpt first, followed by residential neighborhoods. 'T'his operation its typically completed byApiriill 15. Glue to the Ipiresence of snow and ice in some locations during the first round, a second round is usually inecessary, Thank you for being environmentally friendly and assisting the City in protecting our ponds and lakes. If you have any questions, please contact Public Works at 952.953-2400 or pubworks@ciityofalpplevall ley.oirg. REMEMBRANCE Ilia your mernoriiallizatiion planning, please consider Lebanon Cernetery of Appie Valley, located on the southeast corner of Pilot Knob Road and County. Load 42, Lebanon Cemetery can provide for tiradiitionall full casket Iburiall, or cremation rnernorialiizatiion through lin.-ground or columbariurn interment„ For information, caul IPubllic Works at 952-953-2400 oir visit the City's welb .site at www. ciityotalpplevallley,org. LEBANON CEMETERY SEEKS VOLUNTEERS Are you looking for an opportunity to volunteer your services to the City? Would you like to make a positive difference for those in your community? Help is always needed to keep Lebanon Cemetery of Apple Valley looking its best for family members and friends visiting loved ones' graves. Your efforts removing litter or weeding flower beds would be appreciated. This could be done once a week, once a month, once a season, or whatever fits your schedule. For more information about the Cemetery Volunteer Service Program, to request a volunteer packet, or for general cemetery information, please contact Public Works at 952- 953-2400 or pubworks@cityofapplevalley.org. For other volunteer opportunities with the City of Apple Valley, please contact Diane Erickson at 651-208-4840 or derickson@wspmn.gov.