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HomeMy WebLinkAbout05/03/2018©te 0000 OOO®O BpBO °O° Meeting Location: Municipal Center City of Apple 7100 147th Street West Valley Apple Valley, Minnesota 55124 May 3, 2018 PARKS AND RECREATION ADVISORY COMMITTEE INFORMAL MEETING 6:00 p.m. 1. Athletic Field Usage Cost Recovery 2. Cobblestone Lake/Spirit Tour Invitation— June 12, 2018 Event 3. Kohls Farm Interpretive Sign — status report 4. Family Aquatic Center — possible feature expenditure PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING TENTATIVE AGENDA 7:00 p.m. 1. Call to Order 2. Approval of the Agenda 3. Audience — 10 Minutes Total Time Limit— For Items Not on this Agenda 4. Approval of the March 2018 Minutes 5. Agenda Items A. Pickleball — court usage B. 2040 Comprehensive Plan —update C. Kelley Park Redesign D. Valleywood Food and Beverage Operation Plan E. Senior Center Food and Beverage Operation Plan F. Division Updates 6) Adjourn NEXT REGULARLY SCHEDULED MEETINGS - Tentative: 10 minutes 5 minutes 10 minutes 10 minutes 10 minutes 10 minutes 10 minutes 20 minutes Thursday, July 19 6:00 p.m. (Informal) - Park Tour "117:00 p.m. (Regular) Regular meetings are broadcast, live, on Charter Communications Cable Channel 180. (Agendas and meeting minutes are also available on the City's Internet Web Site www. cityofapplevalley. org) Cobblestone Lake/Spirit Tour Tip Enebek and Tradition have forwarded a formal invitation for a recognition event on Tuesday, June 12, at 10:30 a.m. Current City Council and Planning Commission, past members and involved staff over the 18 years of Cobblestone development are invited. A commemorative interpretive panel and sculpture representing the history and partners will be installed, contributed by Tradition. Lakeville is being asked to encourage similar participation by their community leaders and staff. Please contact Joan Murphy with your availability to celebrate the completion of Cobblestone Lake. We will need an accurate headcount for the event. CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE March 1, 2018 Minutes of the March 1, 2018, Apple Valley Parks and Recreation Advisory Committee. PRESENT: Parks and Recreation Advisory Committee Chair Brent Schulz; Secretary Josh Gaffke; Committee Members Matthew Hinrichs, Jessica Montgomery, and Ben Van Gundy; Parks and Recreation Director Barry Bernstein; Park Superintendent Mike Endres; Recreation Manager Susan Muelken; Valleywood Golf Course Manager Jim Zinck; Arena Manager Brian Christianson; Administrative Coordinator Dorene Perkins Monn; Confluence, Inc., Representative Terry Minarik; Past Mayor and Rotary Club Representative Mike Garrison; and 9 members of the Pickleball public. ABSENT: Noel Hammill and Boyd Montgomery ITEM 1. Call to Order Chair Schulz called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance. ITEM 2. Election of Officers By majority vote of the Parks and Recreation Advisory Committee, Brenton Schulz was elected Chair and Josh Gaffke was elected Secretary. ITEM 3. Approval of Agenda Director Bernstein requested the addition of Item 6.G. Rotary Clock Tower. MOTION: by Himicks, seconded by J. Montgomery, approving the agenda with the addition of Item 6.G. Rotary Clock Tower. VOTE: Yes — 5, No — 0 ITEM 4. Audience — 10 Minutes Total Time Limit — For Items Not on the Agenda No one stepped forward to speak. ITEM 5. Approval of the January 2018, Minutes. MOTION: by Gaffke, seconded by J. Montgomery, to approve the January 4, 2018, meeting minutes as presented. VOTE: Yes — 5, No — 0 -lof4- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE March 1, 2018 ITEM 6.A. Agenda Items — Comprehensive Plan Update Director Bernstein reminded the Committee the Metropolitan Committee requests cities conduct a Comprehensive Plan every ten years. The Parks and Recreation Department has worked with Confluence, Inc., to create an update to the Parks and Recreation Plan to be included in the City's overall Comprehensive Plan. Terry Minarik of Confluence, Inc., provided an overview of the draft 2040 Comprehensive Plan. Comments and suggested additions were requested from the Committee. Final copy will be brought to the Parks and Recreation Advisory Committee, based on recommendation, it will be brought to City Council. ITEM 6.13. Agenda Items — Quarry Point Field #4 Quarry Point Field #4 is in the northwest corner of the park adjacent to homeowners. ParkE Superintendent Endres presented information on mediating possible conflicts between field use and homes recently built. Staff suggests extending the field fencing to a 30 ft. high backstop and fencing running 130 ft. to the north. Committee comments included wanting to be good neighbors, pricing, installation timing, and distance between the dugout and property line. MOTION: by J. Montgomery, seconded by Gaffke, tabling this issue until the September meeting, bringing it back to the Committee with record of complaints and recommendations from the summer season. AMMENDMENT: by Hinricks, seconded by Gaffke, to discuss at the July Parks and Recreation Advisory committee any complaints received between March and July 19, 2018. VOTE: Yes — 5, No — 0 ITEM 6.C. Agenda Items — Cobblestone Lake Park Northwest A Parks Superintendent gave an update on the restroom building and pavilion under construction at Cobblestone Lake Park Northwest. Trails will go in this spring, dirt work/seeding, and landscape to follow. ITEM 6. D. Agenda Items — Pickleball Director Bernstein presented an updated on pickleball. Staff reports receiving several noise complaints from residents adjacent to Hayes Park pickleball courts. Staff is researching alternatives to minimize the impact of pickleball at Hayes and what can be done differently. -2of4- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE March 1, 2018 Two options include sound reduction fabric fencing (at Hayes Park) and construction of up to seven pickleball courts in Johnny Cake Ridge Park. Staff is researching cost and will bring the item back to the Committee for recommendation. Hayes Park courts would still be utilized, but the manner in which they are used may change. Staff is considering regulating pickleball play with the normal outdoor ball allowed in the morning and with a sound reduction ball in the aftemoon/evening - recognizing the ball changes the dynamics of the game. Lights would not be available. ITEM 6. E. Agenda Items — Land Purchase — Hope Church Property Director Bernstein reported receiving another call from the realtor representing Hope Church. Staff indicated they would not be interested in looking at the property until after the snow is gone. ITEM 6. F. Agenda Items — Valleywood Food and Beverage Director Bernstein informed the Committee that an exclusive use five-year agreement with A'Briton Catering to manage the entire food and beverage operation at Valleywood Golf Course is going before City Council March 8, 2018. This would include daily, cart and beverage service, and event catering. An added benefit will be utilization of their marketing team to promote the facility. ITEM6 . G. Agenda Items — Rotary Clock Tower Director Bernstein received communication from the Apple Valley Rotary Club proposing the placement of a clock tower in Kelley Park. The cost of the clock tower would be approximately $25,000 to the Rotary Club. The City is asked to provide power and landscaping around the base of the tower. Location within the park to be determined. MOTION: by Van Gundy, seconded by Gaffke, supporting the concept of adding a Rotary Club clock tower to Kelley Park. VOTE: Yes — 5, No — 0 ITEM 7 Agenda Items — Division Updates Division Managers Zinck, Endres, Muelken, and Christianson presented the Parks and Recreation Year -End Report and highlighted some of their achievements of 2017. -3of4- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE March 1, 2018 ITEM 7. Adjourn There being no further business, the Parks and Recreation Advisory Committee meeting was adjourned. MOTION: by Gaffke, seconded by Hinricks, to adjourn the meeting at 8:54 p.m. VOTE: Yes — 5, No — 0 Respectfully Submitted, /sl? ewwe Per&a¢ Motor Dorene Perkins Monn, Administrative Coordinator Approved by the Apple Valley Parks and Recreation Advisory Committee on May 3, 2018. Brent Schulz, Chair -4of4- Imagine 2040 Apple Valley APPLE VALLEY COMPREHENSIVE PLAN UPDATE www.imagineapplevalley204O.com Get Involved in the City's Comprehensive Plan Update Public Meetings Planned Help us develop a guide for how Apple Valley will develop over the next 20 years to ensure that the City continues to be a place to "Plant -Grow - Prosper". Two open houses and a public hearing have been scheduled to allow the public an opportunity to review the Plan. The open houses will be held on: • Monday, April 30, 6:00 to 8:00 p.m. • Monday May 7, 6:00 to 8:00 p.m. The public hearing will be conducted by the Planning Commission on May 16, at 7:00 p.m. All the events will be held in the City Council chambers at the Apple Valley Municipal Center, 7100 1471 Street West. Draft plan chapters are available at www.imagineapplevalley204O.com or www.ci.apple-valley.mmus You may also contact the Community Development Department at (952) 953-2575 or commdeykci.apple-valley.mn.us. 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N a C o a) O a) Q a) U Q C- L� @ @ C Q@ U U C N N C � O 3 0` N T Q 0 w C U�@ @ d a C E c L N L C L C L` a Y 0 Q in U C O Q co E .� C N N Y a) w a N a o d a) .N .0 V @ Q a)@ c a) C O O w a o c o'N Qw — v C «° a) 3: T '.:. > c N L L w U 2 v i c U c@ U C E "N' m' w a c m a o U L o o' a) Z o d E m O@ E O c S w a) c a r @ y O O () a) <6 dN a) .. E 0. U O m N U (a .2 X O a @@ r0 00 W aO a) >L Oa) � a)a) a)NU Y E CO)U E c `@ a`) o. o)aCN Q n A 11 cc( ITEM: rJ.C. City of Apple PARKS & RECREATION ADVISORY Vah'y COMMITTEE MEETING DATE: May 3, 2018 SECTION: Regular Agenda ITEM DESCRIPTION: Kelley Park Redesign STAFF CONTACT: DEPARTMENT/DIVISION: Barry Bernstein, Director Parks and Recreation Department Action Requested Motion to recommend Confluence, Inc., as consultants for the redesign of Kelley Park Summary Kelley Park is a significant and integral part of the City's fabric and the Parks and Recreation Department. With the recent development activity surrounding the park, proposed additional clock tower, need for parking, and several other proposed upgrades, it is felt Kelley Park design, as well as function, should be re-evaluated. Background A Kelley Park Master Plan was developed in 2016, but it did not reach consensus. Considering recent construction surrounding the park, along with design proposals, it is felt funneling all of the proposals floating around to a consultant is a reasonable approach to the future design of Kelley Park. Budget Impact S8,500 from Park Dedication Funds Cate spHng puts seasonal park maintenance ac tolvities on hold As winter extends well into spring this year, the Apple Valley Parks and Recreation Department has had to delay a range of spring park care and maintenance. Even after snow melts, much of this seasonal work requires the ground to be thawed out and dry. For example, on an athletic field it can take five to seven days of 50-degree daytime temperatures for frost to thaw, then another five to seven days for the field to drain and dry out enough for play. The snow that came last weekend will only lengthen the delays in preparing the parks for spring and summer. These preparations include: • Pools & Splashpad - Annual duties to get the pools and Kelley Park splashpad ready to open are on hold. This includes the installation of new cabanas at the Aquatic Center and a new diving board at Redwood Pool • Athletic fields - Baseball and softball games for High Schools teams have been cancelled until the fields they use are sufficiently thawed and dry. As of April 17, frost on some fields is still several inches deep. • Tennis and Pickleball Courts — Nets and windscreens will be installed when courts are clear of snow and time allows • Valleywood Golf Course — The course will remain closed until the ground is thawed and seasonal preparations are complete. • Drinking fountains and restrooms - These amenities will remain closed until nighttime temperatures are consistently above freezing; after that, starting up these plumbing systems throughout the parks may take six to eight weeks. • Turf area maintenance - These include spring fertilization, deep tine aerating at Quarry Point Park, aerating athletic fields, aerate and overseed Cortland Park and more Watch for updates as conditions improve; in the meantime, get outside and enjoy the paved trails and playgrounds throughout the park system. Thank you for your patience now and in the coming weeks, as we work to keep the parks sustainable and available to everyone!