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HomeMy WebLinkAbout03/01/2018 CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE March 1,2018 Minutes of the March 1, 2018, Apple Valley Parks and Recreation Advisory Committee. PRESENT: Parks and Recreation Advisory Committee Chair Brent Schulz; Secretary Josh Gaffke; Committee Members Matthew Hinrichs, Jessica Montgomery, and Ben Van Gundy; Parks and Recreation Director Barry Bernstein; Park Superintendent Mike Endres; Recreation Manager Susan Muelken; Valleywood Golf Course Manager Jim Zinck; Arena Manager Brian Christianson; Administrative Coordinator Dorene Perkins Monn; Confluence, Inc., Representative Terry Minarik; Past Mayor and Rotary Club Representative Mike Garrison; and 9 members of the Pickleball public. ABSENT: Noel Hammill and Boyd Montgomery ITEM 1. Call to Order Chair Schulz called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance. ITEM 2. Election of Officers By majority vote of the Parks and Recreation Advisory Committee, Brenton Schulz was elected Chair and Josh Gaffke was elected Secretary. ITEM 3. Approval of Agenda Director Bernstein requested the addition of Item 6.G. Rotary Clock Tower. MOTION: by Hinricks, seconded by J. Montgomery, approving the agenda with the addition of Item 6.G. Rotary Clock Tower. VOTE: Yes—5, No—0 ITEM 4. Audience— 10 Minutes Total Time Limit—For Items Not on the Agenda No one stepped forward to speak. ITEM 5. Approval of the January 2018, Minutes. MOTION: by Gaffke, seconded by J. Montgomery, to approve the January 4, 2018,meeting minutes as presented. VOTE: Yes—5, No—0 - 1of4 - CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE March 1,2018 ITEM 6.A. Agenda Items—Comprehensive Plan Update Director Bernstein reminded the Committee the Metropolitan Committee requests cities conduct a Comprehensive Plan every ten years. The Parks and Recreation Department has worked with Confluence, Inc., to create an update to the Parks and Recreation Plan to be included in the City's overall Comprehensive Plan. Terry Minarik of Confluence, Inc.,provided an overview of the draft 2040 Comprehensive Plan. Comments and suggested additions were requested from the Committee. Final copy will be brought to the Parks and Recreation Advisory Committee,based on recommendation, it will be brought to City Council. ITEM 6.B. Agenda Items—Quarry Point Field#4 Quarry Point Field#4 is in the northwest corner of the park adjacent to homeowners. Parks Superintendent Endres presented information on mediating possible conflicts between field use and homes recently built. Staff suggests extending the field fencing to a 30 ft. high backstop and fencing running 130 ft. to the north. Committee comments included wanting to be good neighbors, pricing, installation timing, and distance between the dugout and property line. MOTION: by J. Montgomery, seconded by Gaffke, tabling this issue until the September meeting, bringing it back to the Committee with record of complaints and recommendations from the summer season. AMMENDMENT: by Hinricks, seconded by Gaffke, to discuss at the July Parks and Recreation Advisory committee any complaints received between March and July 19, 2018. VOTE: Yes—5, No—0 ITEM 6.C. Agenda Items—Cobblestone Lake Park Northwest A Parks Superintendent gave an update on the restroom building and pavilion under construction at Cobblestone Lake Park Northwest. Trails will go in this spring, dirt work/seeding, and landscape to follow. ITEM 6. D. Agenda Items—Pickleball Director Bernstein presented an updated on pickleball. Staff reports receiving several noise complaints from residents adjacent to Hayes Park pickleball courts. Staff is researching alternatives to minimize the impact of pickleball at Hayes and what can be done differently. - 2of4 - CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE March 1, 2018 Two options include sound reduction fabric fencing(at Hayes Park) and construction of up to seven pickleball courts in Johnny Cake Ridge Park. Staff is researching cost and will bring the item back to the Committee for recommendation. Hayes Park courts would still be utilized,but the manner in which they are used may change. Staff is considering regulating pickleball play with the normal outdoor ball allowed in the morning and with a sound reduction ball in the afternoon/evening- recognizing the ball changes the dynamics of the game. Lights would not be available. ITEM 6. E. Agenda Items—Land Purchase—Hope Church Property Director Bernstein reported receiving another call from the realtor representing Hope Church. Staff indicated they would not be interested in looking at the property until after the snow is gone. ITEM 6. F. Agenda Items—Valleywood Food and Beverage Director Bernstein informed the Committee that an exclusive use five-year agreement with A'Briton Catering to manage the entire food and beverage operation at Valleywood Golf Course is going before City Council March 8, 2018. This would include daily, cart and beverage service, and event catering. An added benefit will be utilization of their marketing team to promote the facility. ITEM6 . G. Agenda Items—Rotary Clock Tower Director Bernstein received communication from the Apple Valley Rotary Club proposing the placement of a clock tower in Kelley Park. The cost of the clock tower would be approximately$25,000 to the Rotary Club. The City is asked to provide power and landscaping around the base of the tower. Location within the park to be determined. MOTION: by Van Gundy, seconded by Gaffke, supporting the concept of adding a Rotary Club clock tower to Kelley Park. VOTE: Yes-5, No-0 ITEM 7 Agenda Items—Division Updates Division Managers Zinck, Endres, Muelken, and Christianson presented the Parks and Recreation Year-End Report and highlighted some of their achievements of 2017. - 3of4- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE March 1,2018 ITEM 7. Adjourn There being no further business, the Parks and Recreation Advisory Committee meeting was adjourned. MOTION: by Gaffke, seconded by Hinricks, to adjourn the meeting at 8:54 p.m. VOTE: Yes-5, No-0 Respectfully Submitted, Dorene Perkins Monn, Administrative Coordinator ; Approved by the Apple Valley Parks and Recreation Advisory Committee Brent Schulz, Chair on May 3, 2018. -4of4 -