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HomeMy WebLinkAbout08/13/1998CITY OF APPLE VALLEY Dakota County, Minnesota August 13, 1998 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held August 13th, 1998, at 8:00 o’clock p.m., at Apple Valley City Hall. PRESENT: Mayor Humphrey; Councilmembers Erickson, Goodwin, Grendahl, and Sterling. ABSENT: None. City staff members present were: City Administrator Gretz, City Clerk Mueller, City Attorney Sheldon, City Engineer Gordon, Finance Director Ballenger, Fire Chief Calvin, Police Captain Cook, Assistant to the City Administrator Grawe, Parks & Recreation Director Johnson, Community Development Director Kelley, Human Resources Manager Margarit, Public Works Director Miranowski, and Police Chief Willow. Mayor Humphrey called the meeting to order at 8:00 p.m. The Councilmembers and everyone in attendance took part in the pledge of allegiance to the flag. APPROVAL OF AGENDA MOTION: of Erickson, seconded by Grendahl, approving the agenda for tonight’s meeting as amended. Ayes - 5 - Nays - 0. ZUHRAH SHRINE DONATION Pat Schesso, Chair of the 4th of July parade, introduced Dan Lind, of the Zuhrah Shrine Cobra Corps, who was present to donate a popcorn machine to the City. Mr. Lind said they have appreciated the opportunity to participate in the 4th of July parade for a number of years and are making a donation to benefit young people in the community. Ms. Schesso said the machine will be used at the new Teen Center. Resolution No. 1998-158 MOTION: of Sterling, seconded by Erickson, adopting accepting, with thanks, the donation of a popcorn machine from Zuhrah Shrine Cobra Corps for use at the Teen Center. Ayes - 5 - Nays - 0. AUDIENCE Mayor Humphrey asked if anyone was present to address the Council, at this time, on any item not on this meeting’s agenda. No one was present to speak. CONSENT AGENDA MOTION: of Grendahl, seconded by Goodwin, approving all items on the consent agenda with no exceptions. Ayes - 5 - Nays - 0. CONSENT AGENDA ITEMS CITY OF APPLE VALLEY Dakota County, Minnesota August 13, 1998 Page 2 MOTION: of Grendahl, seconded by Goodwin, approving the minutes of the regular meeting of July 23rd, 1998, as written. Ayes - 5 - Nays - 0. Resolution No. 1998-159 MOTION: of Grendahl, seconded by Goodwin, adopting accepting, with thanks, the donation of a freezer from Community Action Council for use at the Teen Center. Ayes - 5 - Nays - 0. Resolution No. 1998-160 MOTION: of Grendahl, seconded by Goodwin, adopting accepting, with thanks, the donation of $500.00 from Target Stores for Police Department camera equipment. Ayes - 5 - Nays - 0. Resolution No. 1998-161 MOTION: of Grendahl, seconded by Goodwin, adopting establishing an absentee ballot board to receive, examine, and validate absentee ballots for elections in accordance with Minnesota Statutes 203B.13, subd. 1. Ayes - 5 - Nays - 0. Resolution No. 1998-162 MOTION: of Grendahl, seconded by Goodwin, adopting appointing election judges for the September 15, 1998, State Primary Election in the City as listed in the resolution. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Goodwin, approving Contracts with the City of Rosemount for use of its Fire Safety House, for Fire Prevention Week activities at Fire Stations No. 1, 2, and 3, on October 6, 7, and 8, 1998; and authorizing the Mayor and Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Goodwin, approving the 1999 Budget of the Blackdog Watershed Management Commission, with the City’s share of $7,731.00, as attached to the Natural Resources Coordinator’s memo dated August 6, 1998. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Goodwin, approving Applications for Conveyance of Tax-Forfeited Land to be acquired by the City for Outlot A, Delegard 2nd Addition, and Outlots A and B, Summerfield 3rd Addition; as described in the City Clerk’s memo dated August 10, 1998. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Goodwin, granting a setback variance to allow construction of a garage addition to within four feet of the side lot line on Lot 7, Block 1, Longridge 1st Addition (15634 Harmony Way), as recommended by the Planning Commission. Ayes - 5 - Nays - 0. Resolution No. 1998-163 MOTION: of Grendahl, seconded by Goodwin, adopting approving specifications for One (1) Used JCB 520 Loadall Telescopic Load Handler, for CITY OF APPLE VALLEY Dakota County, Minnesota August 13, 1998 Page 3 Public Works, and authorizing advertising for receipt of bids, at 2:00 p.m., on September 1, 1998. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Goodwin, receiving the Park & Recreation Director’s memo, dated August 10, 1998, on the Greenleaf Park Expansion and Improvements Project and authorizing proceeding with written quotations for the work. Ayes - 5 - Nays - 0. Resolution No. 1998-164 MOTION: of Grendahl, seconded by Goodwin, adopting awarding the contract for Project 98-546, Regatta 2nd Addition Utility and Street Improvements, to Burschville Construction, Inc., the low bidder, in the amount of $1,109,883.30. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Goodwin, approving Change Order No. 2 to the contract with Brown & Cris, Inc., for Project 97-544, Central Trunk Storm Sewer Improvements, in the amount of an additional $16,679.00. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Goodwin, approving various change orders to contracts for the Apple Valley Community Center Gym Addition and Teen Center Building, as listed in the Construction Manager’s letter dated August 7, 1998, in the total amount of a $2,059.00 deduction. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Goodwin, approving various change orders to contracts for Project 97-542, Outdoor Family Aquatic Center, as listed in the Construction Manager’s letter dated August 7, 1998, in the total additional amount of $17,761.00. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Goodwin, accepting Projects 94-489/97-526, Dia mond Path Townhomes 2nd Addition/Wyndemere 4th Addition Utility and Street Improvements (combined), as final and authorizing final payment on the contract with Kober Excavating, Inc., in the amount of $16,959.77. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Goodwin, accepting Project 97-544, Central Storm Sewer Trunk Improvements, as final and authorizing final payment on the contract with Brown & Cris, Inc., in the amount of $37,845.58. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Goo dwin, accepting Project 97-530, Cedar Isle Estates 6th Addition Utility and Street Improvements, as final and authorizing final payment on the contract with CECA Utilities, Inc., in the amount of $25,840.33. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Goodwin, accepting Project 97-537, Wyndemere 5th Addition Utility and Street Improvements, as final and authorizing final payment CITY OF APPLE VALLEY Dakota County, Minnesota August 13, 1998 Page 4 on the contract with CECA Utilities, Inc., in the amount of $3,964.26. Ayes - 5 - Nays - 0. MOTION: of Grendahl, sec onded by Goodwin, authorizing the expenditure of $500.00 for a revised commemorative plaque at the Police Facility as described in the City Administrator’s memo dated August 10, 1998. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Goodwin, authorizing use of an outside consultant to review the revised Health and Dependent Care Plan of DCA as described in the Human Resources Manager’s memo dated August 13, 1998. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Goodwin, receiving a report on R edwood Swimming Pool Operations as contained in the Park & Recreation Director’s and Human Resources Manager’s memo dated August 13, 1998. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Goodwin, approving termination of a seasonal employee as listed in the Personnel Report dated August 13, 1998. Ayes - 5 - Nays - 0. END OF CONSENT AGENDA TORNADO DAMAGE ASSISTANCE RECOGNITION Police Captain Cook described assistance provided to Nicollet County and the City of St. Peter following the tornadoes of March 29, 1998. As a volunteer with the Metropolitan Emergency Managers’ Association (MEMA), he was asked to assist at the Emergency Operations Center for the area. At MEMA’s annual meeting he received a certificate of appreciation and plaque for the City for the assistance provided. He presented the plaque to the Mayor and City Council who thanked him for the services he provided. SALE OF $9,760,000 G.O. TAXABLE BONDS Steve Mattson, of Juran & Moody the City’s financial consultant, was present and reviewed a proposal for sale of bonds to finance Fischer Market Place improvements. It is a taxable issue as required under State and Federal laws. The $9,760,000 bonds are proposed to be sold at an average coupon rate of 6.164504 percent. This would be a negotiated sale to Juran & Moody. The issue received an A1 rating from Moody’s and he reviewed the rating letter with the Council. Resolution No. 1998-165 MOTION: of Erickson, seconded by Sterling, adopting accepting the offer of Juran & Moody to purchase the City’s $9,760,000 General Obligation Taxable Bonds of 1998, at an average coupon rate of 6.164504 percent; providing for their issuance; and authorizing execution of the necessary documents. Ayes - 5 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota August 13, 1998 Page 5 NORDIC WOODS 17TH ADDITION PARKING VARIANCE Mr. Gretz advised the Council that petitioners for a parking variance in Nordic Woods 17th Addition have requested that consideration of the petition be held for two weeks or until August 27, 1998. COUNTY COST SHARING IN CITY STREET PROJECTS Mr. Gretz reviewed his memo, dated August 10, 1998, describing a proposal for County cost sharing in a non-County project. The County Transportation Plan lists criteria for considering projects which would save money for the County by participating in them rather than making improvements to County roads. He showed potential routes for extensions of 147th and 153rd Streets which would relieve traffic on County Road 42 by providing alternate routes. Initial calculations show a savings of $1,082,00 to Dakota County by funding such streets. This proposal will be presented to County Staff for further consideration. TRANSIT TAX EXPENDITURES Mr. Gretz reviewed his memo, dated July 29, 1998, concerning Suburban Transit Association (STA) dues and Transit Hub construction costs. The Council passed a resolution on October 23, 1997, withdrawing from the STA, however, it was too late to avoid paying 1998 dues. The question now is whether STA dues should be withheld from the Minnesota Valley Transit Authority’s (MVTA) tax payment or invoiced for reimbursement by the MVTA which has been done in the past. The second question is whether a shortfall on the Transit Hub project should be withheld from the MVTA’s tax payment. The Metropolitan Council may be able to fund the shortfall, but will not consider a request until the project is completed. Councilmember Grendahl said, as the City’s representative on the MVTA, she advised the Board that Apple Valley would not pay additional Transit Hub costs from its general fund and recommends withholding the amount. MOTION: of Grendahl, seconded by Erickson, authorizing deducting $8,316.00 for, 1998 Suburban Transit Association dues; and $34,725.00, for Transit Hub construction costs; from the first tax collection payment, of $573,791.18, to the Minnesota Valley Transit Authority as described in the City Administrator’s memo dated July 29, 1998. Councilmember Sterling asked when the Transit Hub is scheduled to open? Councilmember Grendahl said it should open in December and it is intended that there will be follow through with a request to the Metropolitan Council for payment of the extra costs. Vote was taken on the motion. Ayes - 5 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota August 13, 1998 Page 6 URBAN AFFAIRS COMMITTEE VACANCY The Council noted that only one application was received for the vacancy on the Urban Affairs Committee as described in the City Clerk’s memo dated August 10, 1998. They asked that any previous applicants for the Planning Commission advise whether they might also be interested in the position. They also asked that any other interested residents application for consideration at the August 27, 1998, meeting. COMMUNICATIONS & CALENDAR The Council received a memo dated August 10, 1998, with a calendar listing upcoming events. Councilmember Sterling thanked everyone who organized events for National Night Out on August 4, 1998. The Council concurred and said they all enjoyed attending many of the neighborhood gatherings. Mayor Humphrey presented information on Soccer Blast International, LLC, whose representative has been looking at sites in the City for building an indoor soccer facility. He noted this company builds an industrial type of structure which can be converted to other uses if it is no longer used for soccer. A video describing the franchise operation was shown. He said the company will be discussing the proposal further and, if a site is located, could be ready to open by September of 1999. Councilmember Goodwin said he attended a meeting of the Minnesota Association of County Officers. They discussed issues related to tax increment financing. Representatives of the State Auditor’s office were also in attendance and reviewed the process of auditing tax increment districts. Serious consideration is being given to expanding the scope of such audits and it is something the City should continue to be aware of. Councilmember Sterling asked when the new Post Office will open? Mr. Kelley said the target opening date is Labor Day. CLAIMS AND BILLS MOTION: of Erickson, seconded by Sterling, to pay the claims and bills, check registers dated July 29, 1998, in the amount of $21,565,129.58; August 5, 1998, in the amount of $610,447.17; and August 12, 1998, in the amount of $1,262,054.52. Ayes - 5 - Nays - 0. CLOSE MEETING FOR LABOR NEGOTIATION ISSUES CITY OF APPLE VALLEY Dakota County, Minnesota August 13, 1998 Page 7 MOTION: of Grendahl, seconded by Sterling, to close the meeting, under the provisions of M.S. 471.705, Subd. 1a, to consider AFSCME and LELS labor negotiations issues. Ayes - 5 - Nays - 0. The meeting was closed at 9:15 p.m. and the Council convened in the Conference Room, at 9:25 p.m., along with City Attorney Sheldon, City Administrator Gretz, City Clerk Mueller, and Human Resources Manager Margarit. Mr. Sheldon advised the Council that its discussion must be limited to labor negotiations and strategy and review of negotiation proposals. The proceedings were tape recorded, pursuant to law. The Council reconvened in open session at 9:45 p.m. MOTION: of Erickson, seconded by Goodwin, to adjourn. Ayes - 5 - Nays - 0. The meeting was adjourned at 10:00 o’clock p.m.