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Home My WebLink About05/03/2018 CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE May 3,2018 Minutes of the May 3, 2018,Apple Valley Parks and Recreation Advisory Committee. PRESENT: Parks and Recreation Advisory Committee Chair Brent Schulz; Secretary Josh Gaffke; Committee Members Noel Hammill, Boyd Montgomery, and Jessica Montgomery; Parks and Recreation Director Barry Bernstein; Council Member John Bergman; Community Development Director Bruce Nordquist; Park Superintendent Mike Endres; Recreation Manager Susan Muelken; Valleywood Golf Course Manager Jim Zinck; Arena Manager Brian Christianson; Administrative Coordinator Dorene Perkins Monn; and 13 members of the Pickleball public. ABSENT: Matthew Hinrichs and Ben Van Gundy ITEM 1. Call to Order Chair Schulz called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance. 11 T EM 2. Approval of Agenda Director Bernstein requested the addition of Item A.1. Cobblestone Lake Park Interpretive Sign, moving Item A to A.2 Pickleball—court usage, adding Item F.1. Athletic Field Usage Cost Recovery, and tabling Item B. 2040 Comprehensive Plan— update. MOTION: by B. Montgomery, seconded by Hammill, approving the agenda with the addition of Item A.1. Cobblestone Lake Park Interpretive Sign, moving Item A to A.2 Pickleball—court usage, adding Item F.1. Athletic Field Usage Cost Recovery,and tabling Item B. 2040 Comprehensive Plan—update. VOTE: Yes— 5, No—0 ITEM 3. Audience— 10 Minutes Total Time Limit—For Items Not on the Agenda No one stepped forward to speak. ITEM 4. Approval of the March 2018,Minutes. MOTION: by B. Montgomery, seconded by J. Montgomery, to approve the March 1, 2018,meeting minutes as presented. - 1of6- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE May 3, 2018 VOTE: Yes—5, No—0 ITEM 5.A.1. Agenda Items—Cobblestone Lake Park Interpretive Sign Community Development Director Nordquist introduced graphic representation of a Traditions Development and Enebeck Construction proposed 4' x 8' interpretive sign to recognized the private and public partnership that occurred in the development of Cobblestone. The sign is to be located within Cobblestone Lake Park. Committee discussion included; Have a hard time putting marketing/advertising a park sign. This is not so much an interpretive sign it's advertising. Suggest a tastefully written sign explaining who was responsible for the fine work done. Too much marketing. All for recognition of the partnership but can find a better way to display it,maybe put more "fun facts" instead of the equipment on the sign., Location suggested in the southwest corner of the lake near trail juncture. MOTION: by Hammill, seconded by B. Montgomery, recommending the southwest location near the path with a change of sign display so as to become a true interpretive sign reflecting on the historical change in the area rather than how it was changed. VOTE: Yes—5, No—0 Assisting with the timeline, staff will work on the concept and email information to the Committee for review/comments. ITEM 5.A.2. Agenda Items—Pickleball—court usage Issue before the Committee is the pickleball courts at Hayes Park. Director Bernstein presented a brief history of the courts, their success to date, comments received from residents and players, and opportunities for compromise(between players and park neighbors). Staff proposed limiting pickleball play to Monday-Friday 8:30 a.m. — 1:30 p.m. and 4:30 p.m.—7:30 p.m., Saturdays 9:30 a.m.—2:00 p.m., and Sundays 12:30 p.m. —4:30 p.m. Players may use the courts outside of the listed times using a noise reduction ball. Installation of natural vegetation on the south side of the courts is on the project list. Pickelball court lines have been painted on tennis courts at Redwood, Scott, and Greenleaf parks. Hagemeister Park also has pickleball court lines on the sport court tennis courts. - 2 of 6 - CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE May 3,2018 Construction of additional courts at Johnny Cake Ridge Park West is estimated at $180,000 to $200,000. Committee comments included the (rule) sign is great, should have a"no play"time, have noise reduction time posted, add locations of additional available courts, don't want to see neighbors against pickleball players. The continuous sound that pickleball makes is different than other sports. Can see issues with the later times of play. Evaluate as the season goes, modify as needed. Staff has investigated sound diffusion material that by company statement reduces sound level by up to 50%. It's on the lines of a wind screen with sound deadening properties, proposed for the south, east and west court fencing. Vines growing on the south side of the Apple Valley Community Center and spruce trees help reduce the sound vibration off the wall. Pickleball player comments: May Tice, Echo Way—Plays at Hayes. Usually play about two hours. Would like to extend weekday hours to1:30 p.m. Like to stay in their group for play. Jurgen Adam, Herald Circle—Pickleball has been exploding. Likes to play 12:00 to 3:00 p.m. Hours will restrict their play and will have to go someplace else. Other courts have a higher net, they're wider, the alternate ball is another game, it's not the same. Hours proposed would prohibit (his) group's play. Suggested prohibiting play or noise reduction ball from 3:00—6:00 p.m. and opening courts 6:00—8:30 p.m. Julia Thompson, Gossamer Way—Appreciate staff efforts to find harmony for players and neighbors. The less rules the better. Concern is the number of neighbors that expressed issues vs. a community of over sixty pickleball players. Do what you can to make it simple. Maggie Jaden, Strese Lane—Neighbor and a player. Love the courts,plays the game, it's just too close to my house. Feel like have to have respect for the neighbors, it's driving them crazy. Caught in a pickle. Concerned about the weekend, encourages kids playing,make sure there is time for kids to play. Linda Goodwin, Garvin Brook Lane—Love pickleball thank you for putting in the great courts. There are expert players using the courts, the rubber ball will not work for them, the suggested hours have almost cut the play hours in half. Willing to compromise but asking players to compromise more. Don't need the lights at night. Would like at least 8:30 p.m., at least 2:00 p.m. Have young, old,new, expert players from Apple Valley that play here. We're proud to say we're a club. Don't cut back so much that we go elsewhere. Want the hours fair. Suggestion is weekdays 8:30 a.m. —2:00 p.m., and 4:30 p.m. - 8:30 p.m. Don't Apple Valley get behind the eight-ball, if you get the other courts it will help. - 3of6 - CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE May 3, 2018 John Bergman, Guthrie Avenue- Listening to the residents and neighbors on the south side. Recommend removing"trespass for violation" from the rules. Once set, wants the hours to go for the duration of the season so the Committee can evaluate. The noise wall with the openings at the top and at the bottom wouldn't get to the 50%reduction of noise. Budget has to be looked at. Other courts (at Johnny Cake Ridge Park West) can be discussed with the budget. Hoping other cities will install pickleball courts. Suggested,natural landscaping on the south side for sound barriers. MOTION: by Hammill, seconded by B. Montgomery, recommending pickleball court weekday hours 8:30 a.m. to 2:00 p.m. and 4:30 p.m. to 8:00 p.m., Saturdays 9:30 a.m. to 2:00 p.m., Sundays 12:30 p.m. to 4:30 p.m. Also remove text line from the sign"Players who violate these court rules may be trespassed for up to one year." Noise reduction balls are an option during non-regulation hours. VOTE: Yes—5, No—0 ITEM 5.B. Agenda Items— Quarry Point Field#4 Tabled ITEM 5.C. Agenda Items—Kelley Park Redesign Director Bernstein reminded the Committee of the 2016 WSB Kelley Park master plan design process. Construction of apartment buildings have since changed the dynamics and function of Kelley Park. The local Rotary Club has also proposed a clock donation for the park. Staff is recommending re-assessment of Kelley Park and taking another shot at master planning the park using Confluence, Inc. . MOTION: by Hammill, seconded by B. Montgomery, recommending City Council retain Confluence, Inc. to re-master plan Kelley Park and to bring the Rotary clock tower into that design. VOTE: Yes—5, No—0 ITEM 5. D. Agenda Items—Valleywood Food and Beverage Operation Plan Golf Course Manager Zinck reported the City has entered into a food and beverage provider, Pear One, Inc., dba Roasted Pear. They will provide daily menu items as well as catering events and outings. -4of6 - CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE May 3, 2018 ITEM 5. E. Agenda Items— Senior Center Food and Beverage Operation Plan Recreation Manager Muelken noted staff investigated a preferred caterer program when the Senior Center opened in 2008 but it was not enacted. Staff is again proposing a Request for Proposal process to select preferred caterers for food and beverage service at the Senior Center beginning in 2019. A process calendar was reviewed. ITEM 5.F.1. Agenda Items—Athletic Field Usage Cost Recovery Tabled ITEM 5. F. Agenda Items—Division Updates Golf Course Manager Zinck reported the golf course is open for the season. The course has sold approx. 250 patron cards and 80 season passes since opening May 1, 2018. The MN Golf Association's and PGA Youth on Course program provides opportunities for youth to golf for$5 per $18-hole round or$3 per 9-hole round. MN Golf Association covers the cost difference between what the youth pays and price of a round through their MN license plate initiative. Arena Manager Christianson reported the Sports Arena turned over to tennis courts March 19th, Hayes Park Arena is currently hosting a kids' consignment sale May 3rd—6th. Upcoming events include the hockey summer training program, Learn-to-Skate program, public skating hours, and LED lighting upgrades. Parks Superintendent Endres noted park maintenance happening, including construction of new park signage, equipment serviced and converted for the summer season, crews dealt with the heavy April 14 snow storm, and are playing catch up on operations. May and June upcoming task list was presented. Recreation Manager Muelken presented the recreation update. The spring/summer combined brochure has been well received. Apple Valley Seniors will be hosting their 2018 Showcase May 17th. 99 teams started in the softball leagues and summer playground program registrations have started. Pools will open June 8th. Kelley Concert series starts June 15. ITEM 6. Adjourn There being no further business, the Parks and Recreation Advisory Committee meeting was adjourned. - 5of6 - CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE May 3,2018 MOTION: by B. Montgomery, seconded by Hammill, to adjourn the meeting at 8:56 p.m. VOTE: Yes—5, No—0 - •ectfully Sub •' , r di' ; 7 1� Dorene Perkins Monn, Administrative Coordinator Approved by the Apple Valley Parks A and Recreation Advisory Committee Brent Schulz, Chair on July 19, 2018. - 6 of 6 -