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HomeMy WebLinkAbout08/23/2018 Meeting M eeting L ocation: M unicipal Center 7100 147th Street West Apple Valley, M innesota 55124 August 23, 2018 C IT Y C O UN C IL SP EC IA L IN FO RMA L MEET IN G T EN TAT IVE D ISC USSIO N IT EMS 5:30 P M 1.C ouncil Discussion Items (5 min.) 2.Discuss 2019 and 2020 Proposed Budgets (70 min.) (Please bring your budget binder) 3.Adjourn C IT Y C O UN C IL REG ULA R MEET IN G T EN TAT IVE A G EN D A 7:00 P M 1.C all to Order and Pledge 2.Approve Agenda 3.Audience - 10 Minutes Total Time Limit - For Items N O T on this Agenda 4.Approve C onsent Agenda Items C onsent Agenda Items are considered routine and will be enacted with a single motion, without discussion, unless a councilmember or citizen requests to have any item separately considered. It will then be moved to the regular agenda f or consideration. A.Approve Minutes of August 9, 2018, Regular Meeting B.Adopt Resolution Designating Additional Depositories and Financial Security Dealers for City Funds in 2018 C .Adopt Resolution C alling for Redemption of Outstanding Liquor Store Revenue Refunding Bonds, Series 2015A D.Adopt Resolution Restricting Parking on 1,075 Ft. Segment of Whitney Drive West of Garden View Drive E.Approve Reduction of Various Financial Guarantees F.Approve Engineering Services Proposal with Advanced Engineering and Environmental Services, Inc., for Project 2018-145, Farquar Storm Lift Station Feasibility Study G.Adopt Resolution Directing Preparation of Plans and Specifications for Project 2019-101, 2019 Street and Utility Improvements H.Adopt Resolution Authorizing Preparation of Feasibility Study for Project 2020-101, 2020 Street and Utility Improvements I.Project 2018-146, Monitoring Well Installation 1. Adopt Resolution Directing Preparation of Plans and Specifications 2. Approve Engineering Services Proposal with Advanced Engineering and Environmental Services, Inc. J .Approve Lease Agreement with Sprint Spectrum, LP, for Ground Equipment at C entral Maintenance Facility, 6442 140th Street W. K.Approve Agreement with Certified Recycling, LLC, for City of Apple Valley Residential Fall Clean-Up Day (Appliance, Scrap Metal, and Mattress C ollection) L.Approve Agreement with Nordic Mechanical Services for HVA C Maintenance Services M.Approve Change Order No. 1 to A greement with Ameresco, Inc., for Energy Savings Performance Contract N.Approve Change Order No. 3 to Agreement with Dering Pierson Group, LLC, for Education Building Renovation O.Approve Change Order No. 1 to Agreement with McNamara Contracting, Inc., for Project 2018-105, 2018 Street Improvements P.Approve Change Order No. 1 to Agreement with Pember C ompanies, Inc., for Project 2017-102, Sanitary Lift Station No. 5 Replacement and Approve Acceptance and Final Payment Q.Approve Personnel Report R.Approve Claims and Bills 5.Regular Agenda Items A.Pass Ordinance Amending Chapter 91 of the City C ode Entitled Animals for the Purpose of C reating Separate C ode Provisions for Dog and Cat Violations Enhanced Penalties (Second reading) 6.Staff and C ouncil C ommunications 7.Approve C alendar of Upcoming Events 8.Adjourn Reminder: C ity Of fices are closed Monday, September 3, 2018, in observance of Labor Day Regular meetings are broadcast, live, on Charter Communications Cable Channel 180 and on the C ity's website at www.cityof applevalley.org I T E M: 2. C O UNC I L ME E T I NG D AT E:A ugust 23, 2018 S E C T I O N:I nformal Agenda I tem D escription: D iscuss 2019 and 2020 P roposed Budgets (70 min.) (Please bring your budget binder) Staff Contact: R on Hedberg, F inance Director Department / Division: F inance Department AC T IO N RE Q UE S T E D: N/A S UM M ARY: T he C ity C ouncil set aside the August 23, 2018, Informal for a budget discussion. T he budget book was distributed earlier; please bring your copy to the meeting. Please let me know if you would like an additional copy. B AC K G ROUND : T he current budget calendar calls for the C ity C ouncil to adopt the preliminary levy (which will become the maximum levy for 2019) and budget at the September 13th C ity Council meeting. If additional time is needed, the adoption of the preliminary levy and budget could be conducted at the September 27th City Council meeting. T he total levy for 2019 is proposed to be $26,350,000, up 2.16% or $557,000 over 2018. At this levy amount, the median valued home in Apple Valley valued at $260,300, that experienced an increase of 9.3% in value, will see the City’s share of their property tax bill increase $34 or 3.5%. T his impact to the median valued home is consistent with the direction received from the C ity Council at the spring goal setting session At the informal meeting we will explore the details of the levy, the impacts of fiscal disparities, as well as the impacts to the median valued home from benefit reductions resulting from the phase out of the Market Value Homestead Exclusion Program as property values increase. Included in the increase in the total levy was the redirecting of $95,000 that was included in the pay 2018 levy for the energy efficiency project if it were to have been bonded. After adopting the pay 2018 levy the decision was made to not bond for the project so no levy is required for 2019. Also included in the overall levy was reducing the transfer to the municipal building fund to the amounts that were included in last years's budget for 2019. T he overall levy also increases the support of the annual street maintenance program in addition to a continued levy to support the Ice Arena. L evy Component 2018 2019 Difference % Change General L evy $ 20,391,125 $ 21,164,055 $ 772,930 3.8% E nergy E fficiency P roject 95,000 -(95,000)-100.0% Municipal B uilding F und 381,000 186,000 (195,000)-51.2% Street Maintenance P rogram 3,417,000 3,437,000 20,000 0.6% P roperty Tax Delinquencies 50,000 50,000 -0.0% I ce Arena Support 121,000 121,000 -0.0% Debt Serv ice – Voter Approv ed 949,210 993,800 44,590 4.7% Debt Serv ice – All other L ev y 388,665 398,145 9,480 2.4% $ 25,793,000 $ 26,350,000 $ 557,000 2.2% Other factors that added to the impact to the median valued home was a lower estimated distribution amount from fiscal disparities in addition to the loss of Market Value Homestead Exclusion for the median valued home. T he final fiscal disparity distribution amounts will not be available until just before the preliminary levy adoption in September. If the actual distribution amounts are significantly different we could consider revisiting the additional transfer proposed to the Municipal Building Fund and the projects included in the 2019 budget. C alendar T he date for formally adopting and preliminary budget and levy is set for September 13th, and is required to be adopted by the City C ouncil and certified to the Dakota County Auditor by September 30th. B UD G E T IM PAC T: T he preliminary tax levy that will be adopted on September 13, 2018, will provide for the operating budget for 2018. AT TAC HM E NT S: B udget P resentation 2019 Operating Budget August 23, 2018 This page left intentionally blank Notes: TABLE OF CONTENTS City Administrator Cover Memo ........................................................................................... Budget and Tax Levy Resolutions ................................................................................... 1 Tax Levy History & Taxes Available for General Fund ..................................................... 3 Tax Capacity and Tax Rate Comparison .......................................................................... 5 Tax Impacts to Residential Property owners .................................................................... 6 Budget Summary .............................................................................................................. 9 General Fund Revenue Summary .................................................................................. 10 General Fund Revenue Detail ........................................................................................ 13 General Fund Expenditures by Department ................................................................... 21 General Fund Expenditure Summary ............................................................................. 22 General Fund Expenditures Subtotals by Department & Expense Category .................. 26 GENERAL FUND PROGRAM DETAILS GENERAL GOVERNMENT Mayor and Council ......................................................................................................... 33 Administration ................................................................................................................. 37 City Clerk ........................................................................................................................ 41 Human Resources / Front Desk ...................................................................................... 47 Information Technology ................................................................................................. 51 General Government Buildings ....................................................................................... 57 FINANCE Finance ........................................................................................................................... 63 Data Processing .............................................................................................................. 69 Independent Audit ........................................................................................................... 73 LEGAL Legal Services ................................................................................................................ 77 COMMUNITY DEVELOPMENT Community Development ................................................................................................ 81 Code Enforcement .......................................................................................................... 87 POLICE Police .............................................................................................................................. 93 Civil Defense ................................................................................................................. 125 Community Service Officer (CSO) ................................................................................ 129 FIRE Fire ................................................................................................................................ 133 Fire relief ....................................................................................................................... 141 PUBLIC WORKS City Engineering ............................................................................................................ 145 Inspections .................................................................................................................... 153 Public Works Administration ........................................................................................ 161 Central Maintenance Facility ......................................................................................... 167 Street Maintenance ....................................................................................................... 175 This page left intentionally blank Notes: Snow & Ice Removal ..................................................................................................... 183 Traffic Signs/Signals/Markers ....................................................................................... 189 PARK AND RECREATION Park Recreation Administration .................................................................................... 195 Park Maintenance ......................................................................................................... 201 Recreation Programs .................................................................................................... 211 Redwood Pool ............................................................................................................... 219 Recreation Self-Supported Programs ........................................................................... 225 Apple Valley Community Center ................................................................................... 231 Aquatic Swim Center .................................................................................................... 237 Apple Valley Senior Center ........................................................................................... 243 UNALLOCATED Insurance ...................................................................................................................... 249 Council Contingency ..................................................................................................... 253 OTHER GOVERNMENTAL FUNDS BUDGETED Cable TV Joint Powers Reserve Fund .......................................................................... 257 Cable Capital Equip-PEG ............................................................................................. 263 Cable Special Revenue-NONPEG ................................................................................ 267 Cable Capital Projects Fund ......................................................................................... 271 Future Capital Projects Fund ........................................................................................ 275 Road Improvement Fund .............................................................................................. 279 EDA Operations Fund ................................................................................................... 283 Education Building Fund ............................................................................................... 287 VERF (Vehicle & Equipment Replacement Fund) ........................................................ 291 Municipal Building Fund ................................................................................................ 295 ENTERPRISE FUNDS Liquor Fund ................................................................................................................... 299 Golf Fund ...................................................................................................................... 315 Ice Arena Fund ............................................................................................................. 333 Water Operations .......................................................................................................... 349 Sewer Operations ......................................................................................................... 363 Storm Drainage Utility-Water Quality ............................................................................ 373 Street Light Utility .......................................................................................................... 383 Cemetery Fund ............................................................................................................. 387 This page left intentionally blank Notes: 2019-2020 BUDGET MESSAGE TO: Mayor and City Council Members FROM: Tom Lawell, City Administrator SUBJECT: Preliminary City Budget for 2019 and 2020 DATE: August 10, 2018 On January 1, 1969, the Village of Apple Valley was officially established and over the past 50 years, the City has become a premier place to live, work and play. The success of our City is rooted in the hard work of many who have come before, and the continued dedication of those of lead and guide our City today. Over the years, a consistent hallmark of our community has been sound fiscal planning. The most visible component of that planning is our annual budget process. Attached please find the draft 2019-2020 budget which is designed to continue our legacy of fiscal stability and the provision of the high-quality public services our community has come to expect. This document is rooted in the goals and objectives we have as a community and translates that vision into a financial blueprint for success. In the coming months, we will spend many hours reviewing the details of the budget. Until then, the intent of this memo is to share with you the budgetary highlights and assumptions that went into preparing the document. As always, five tried-and-true core fiscal principles informed the development of our annual budget: 1) Focus on the provision of basic City services and fund their provision at adequate levels. 2) Estimate anticipated revenues at realistic levels. 3) Retain adequate reserves to protect against fiscal uncertainty. 4) Anticipate continued community growth and program capital improvements to serve our growing community. 5) Demonstrate strong stewardship of existing infrastructure and plan for its repair/replacement in a proactive manner. By staying focused on these budgetary principles, our reputation among the financial agencies that monitor and rate governmental entities remains solid. The City has earned the top bond rating possible from not one, but two, bond rating agencies (Moody’s Investors Service and Standard and Poor’s). This is a clear indication of our financial strength and validates our past financial practices. In fact, having two top bond ratings from two agencies is quite rare—only 11 out of 854 Minnesota cities have earned that distinction. With two top bond ratings in hand, the City of Apple Valley will achieve the lowest possible borrowing costs when it needs to issue bonds in the financial marketplace. Low borrowing costs translate into ongoing savings for all city taxpayers. PRELIMINARY BUDGET MESSAGE August 10, 2018 Page 2 The budget document you hold in your hands outlines the investments we intend to make in 2019 and 2020 to remain a high-quality and fiscally-strong community. This detailed two-year budget affords us the ability to better forecast revenue and expenditure trends, especially when coupled with our five-year Capital Improvements Program. In the pages that follow, the following information is provided: • Summary of important financial trends being experienced within Apple Valley • Description of the current budget environment and important changes in State law • Explanation on how the budget document is organized • Description of the revenue and expenditure trends associated with the General Fund • Summary of the City’s various other funds and budget highlights COMMUNITY TRENDS According to the latest estimate from the Metropolitan Council, the population of Apple Valley as of April 1, 2017 was 52,361 living in 20,149 households. The year prior the population was estimated at 51,338 living in 19,917 households; so in the course of one year, the City grew 1.99 percent in population and 1.16 percent in households. Building permit activity in the City continues to be strong. In fact, 2017 was an extraordinary year in which the City added over $200 million in building permit value, over twice that from the year before. The table below shows the permit valuation history in three categories from 2010 through 2017. $0 $50,000,000 $100,000,000 $150,000,000 $200,000,000 $250,000,000 2010 2011 2012 2013 2014 2015 2016 2017 Building Permit Valuation History 2010-2017 Residential Commercial Alterations/Repairs Total PRELIMINARY BUDGET MESSAGE August 10, 2018 Page 3 Looking at the 2017 data more carefully, the City added approximately $126 million in residential permit value, $59 million in commercial/industrial permit value, and $16.6 million in other permit valuation (i.e., accessory building, alterations, repairs, additions, siding and roof replacements) for a total of $202.48 million. Within this total, we added 167 single-family homes, 10 townhomes and 580 apartment units. On the commercial side, we experienced $3.2 million in new construction and another $55.8 million in additions, alterations and repairs through the issuance of 176 permits. The pace of construction has moderated in 2018. Through July 2018, we have issued permits for 43 single-family homes, 2 townhomes and 58 apartment units. Notably the Zvago senior cooperative building is under construction in the Central Village. Total residential permit value through July totals in excess of $27 million. On the commercial side, significant remodeling work is underway at the two Target stores, Apple Valley Square shopping center including the former Rainbow space, and at many ISD 196 school facilities across the community. A building permit for the Wasatch Apple Valley Storage project has also been approved. Through July, new commercial building permit valuation totals in excess of $26 million. Combining all permit activity through July, new permit valuation totals in excess of $63 million. Added growth in the community also equates to an expansion of our City owned and maintained utility infrastructure. The City Engineer has updated our utility infrastructure statistics as follows: As we still have large tracts of vacant land in the City, we will have infrastructure additions to make in the years to come. Most of the remaining infrastructure additions in the community will occur south City Apple Valley Utility Infrastructure Changes from 2017 thru June 2018 Item 2017 Existing New Additions Through 6-30-18 Total Sanitary Sewer (miles) 200.28 0.27 200.55 Force Main (miles) 3.65 0.0 3.65 Sanitary Manholes (each) 5,597 10 5,607 Water Main (miles) 250.07 0.48 250.55 Valves (each) 3,862 15 3,877 Hydrants (each) 2,486 6 2,492 Storm Sewer (miles) 172.43 0.69 173.12 Storm Sewer Manholes (each) 8,389 39 8,428 Streets (miles) 179.14 0.31 179.45 Cul de sac (each) 325 0 325 Roundabouts (each) 3 0 3 Water Treatment Plant Capacity (million gallons per day) 24 0 24 PRELIMINARY BUDGET MESSAGE August 10, 2018 Page 4 of County Road 42 and east of Flagstaff Avenue in the area currently utilized for sand and gravel mining. Planning for the Mixed Business Campus in this area has been and will remain a top goal of the City. Major collector streets anticipated in this area include Johnny Cake Ridge Road from County Road 42 to County Road 46 and the extension of 153rd/155th Street from Flagstaff Avenue to Pilot Knob Road. In addition, major additions to the City’s storm water system are needed in this area, along with an extension of the regional and local trail system. Property values in Apple Valley and across Dakota County are determined annually by the Dakota County Assessor’s Office. They report the following preliminary valuation trends for Apple Valley comparing 2018 and 2019: Taxable Market Value Comparison by Property Classification Preliminary 2018 to 2019 Payable 2018 Payable 2019 % Change Residential $4,079,545,653 $4,502,288,580 10.36 Commercial/Industrial $526,490,500 $541,156,400 2.79 Utility $12,501,600 $12,523,500 0.18 Agricultural/Rural Vacant $4,681,000 $3,477,300 -25.71 Cabins $252,400 $275,400 9.11 Apartments $401,330,836 $499,103,952 24.36 Personal Property $47,381,200 $47,743,300 0.76 Total $5,072,183,189 $5,606,568,432 10.54 Both Residential and Commercial/Industrial property values in Apple Valley continue to increase. Given current Minnesota tax laws and the fact that the pace of increase is much greater for residential properties relative to commercial/industrial (10.36% vs. 2.79%), the overall tax burden in 2019 will continue to shift from commercial/industrial properties to residential properties. Dakota County also produces a report that measures the percentage change in estimated market value for residential homestead properties from year to year. Apple Valley experienced a 9.32% increase in median home value from 2017 to 2018. This compares with a 6.69% increase from 2016 to 2017. The new median residential homestead value in Apple Valley for 2018 is $260,300, compared to $238,100 in 2017. PRELIMINARY BUDGET MESSAGE August 10, 2018 Page 5 THE BUDGET PROCESS AND TIMELINE The timeline for the preparation of the City’s 2019 budget follows a timeline established by the State of Minnesota. The first deadline of the budget process this year is September 30, 2018, the date by which the City must adopt its 2019 preliminary property tax levy and preliminary budget. The adoption of the preliminary property tax levy sets the maximum amount permissible. After September 30, the amount may be decreased, but not increased, when the final certified 2019 levy is adopted in December 2018. State law requires that we also by September 30 announce the time and place of a future City Council meeting at which the budget and levy will be discussed and public input allowed, prior to final budget adoption and levy determination. By State law, this public input meeting must occur after November 24 and must start at or after 6:00 p.m. By that same September 30 date, the City must provide the County Auditor with the above information, plus a phone number and address where comments and questions about the City’s budget can be directed. It is our intent to ask the City Council to consider the adoption of the preliminary levy resolution on September 13, 2018. After adoption, we will forward the City’s preliminary levy resolution to Dakota County and they will then prepare parcel specific notices to be sent out to all Apple Valley property taxpayers. Per State law, the County will send the parcel-specific notices out between November 11 and November 24. We are required by State law to adopt our final property tax levy and certify the amount to the County auditor on or before December 28. Apple Valley City Council meetings in December are scheduled for December 13 and 27. Ideally, we would be able to finalize both the budget and tax levy at our December 13 meeting. STATE BUDGET CONDITIONS AND AID DISTRIBUTION The budget outlook for the State of Minnesota remains favorable. The February 2018 Budget & Economic Forecast projected a state surplus of $329 million (It is worth noting this amount is less than one percent of the state’s total two-year budget). The Minnesota Department of Revenue released a Revenue and Economic Update in July 2018 that indicated that Minnesota’s net general fund receipts for FY 2018 were now estimated at $348 million above those projected in February 2018. The legislative session that concluded in May 2018 was unsuccessful in enacting a new Omnibus Tax Bill, so no new immediate state impacts on local government budgets are anticipated in 2019. Many cities across the state continue to benefit from the State’s $534.4 million Local Government Aid (LGA) program. Unfortunately, the LGA distribution formula continues to exclude Apple Valley and many other metropolitan cities from receiving any LGA funds. Media reports will frequently include reference to the new aid distribution to cities, but readers should be clear that Apple Valley is not a benefactor of the LGA program. Unlike many other states, the vast majority of cities in Minnesota do not receive sales tax revenue from business transactions that occur within their boundaries. Instead, sales tax receipts are collected by the State and are then re-distributed as the State Legislature deems appropriate. This redistribution has taken various forms through the years including the abovementioned LGA PRELIMINARY BUDGET MESSAGE August 10, 2018 Page 6 program, the Homestead and Agricultural Credit Aid (HACA) program, and the Market Value Homestead Credit (MVHC) program. Suburban cities like Apple Valley have steadily been excluded from such programs. In the late 1990s/early 2000s, the City of Apple Valley routinely received approximately $3 million in annual State assistance. The last year Apple Valley received any LGA, HACA or MVHC funding was 2010. State Mandated PERA Rates As required by law, eligible employees of the City of Apple Valley participate in the State’s Public Employees Retirement Association (PERA). Employee and employer contribution amounts are set by the State. For 2019, employee contributions for coordinated members of the General Employees Plan will remain unchanged at 6.50% of salary and employer contributions for coordinated members of the General Plan will remain unchanged at 7.50% of salary. Certain employees of the City are covered by the PERA Police and Fire (P&F) Plan. Based on the outcome of the 2018 legislative session, effective January 1, 2019 employee contributions for P&F members will increase from 10.80% to 11.30% of salary and employer contributions for P&F employees will increase from 16.20% to 16.95% of salary. Effective January 1, 2020 the rates for P&F will increase again. The employee contribution will increase to 11.80% of salary and the employer contribution will increase to 17.70% of salary. PROPOSED PROPERTY TAX LEVY The various components of the approved 2018 and proposed 2019 levy are summarized below. Levy Component 2018 2019 Difference % Change General Fund $20,391,125 $21,164,055 $772,930 3.8% Street Maintenance Program $3,417,000 $3,437,000 $20,000 0.6% Municipal Building Fund $381,000 $186,000 ($195,000) -51.2% Property Tax Delinquencies Allowance $50,000 $50,000 - 0.0% Ice Arena Support $121,000 $121,000 - 0.0% Energy Efficiency Project $95,000 - ($95,000) -100% Debt Service – Voter Approved $949,210 $993,800 $44,590 4.7% Debt Service – All Other Levy $388,665 $398,145 9,480 2.4% Total $25,793,000 $26,350,000 $557,000 2.16% The total levy for 2019 is proposed to be $26,350,000 up 2.16% or $557,000 over 2018. At this levy amount, the median-valued home in Apple Valley valued at $260,300 will see the City’s share of their annual property tax bill increase $34.43 or $2.87 per month. The total City property tax on this median home is projected to increase 3.5% going from $987.02 in 2018 to approximately $1,021.45 in 2019. This impact is consistent with the financial analysis presented by Finance Director Ron Hedberg at our annual Goal Setting Session held in early 2018. Additional details are provided on page 5 of the budget document. PRELIMINARY BUDGET MESSAGE August 10, 2018 Page 7 The 2019 property tax levy continues the strategy begun in 2013 by increasing the property tax levy to fund the increase in the street maintenance program. The City’s decision to fund future road reconstruction projects through the General Fund as opposed to levying special assessments against benefitting properties is unique and farsighted. In essence, the City’s property tax rate will be higher than many of our neighboring cities going forward, but our citizens will not need to worry about receiving large, unexpected special assessments for road work in the future. It is important that we routinely remind our citizens of this unique and affordable approach to road reconstruction. Given the importance of this topic, the Road Improvement fund will be further discussed in greater detail later in this memo. BUDGET ORGANIZATION The City currently administers over 74 individual funds in various categories such as general, debt service, capital projects, proprietary funds and special revenue. The draft 2019/2020 City Budget includes some, but not all, of these funds. While each fund is important, the primary fund that affects many of the City’s daily operations is the General Fund. As is our custom, the majority of the budget document, and the majority of this budget message, will focus on revenues and expenditures related to the General Fund. The City also operates many proprietary or enterprise functions, which are accounted for in their own funds, such as Water, Sewer, Storm Water, Golf Course, Sport Arenas, Cemetery and Liquor Operations. In addition to the General Fund and proprietary funds, the budget includes a number of other funds: Road Improvement Fund, Equipment Certificate Fund, Future Capital Projects Fund, Cable Television Joint Powers, the Municipal Building Fund and the Vehicle and Equipment Replacement Fund (VERF), an internal service fund. Notable changes in these non-General Fund accounts are also included in this budget message. GENERAL FUND OVERVIEW Revenue Estimates As the largest fund in our financial reporting system, our ability to accurately estimate the yearly revenues of the General Fund is very important. General Fund revenues are depicted in the following pie charts. The first chart shows the various sources of General Fund revenues for 2018. The second chart shows the various sources anticipated in the budget for 2019. We anticipate raising $34,024,360 in General Fund revenue for 2019, which is an increase of approximately 2.62% compared to 2018. Of note, approximately 15% of this revenue increase is directly related to increased development activity in the City. The 2019 revenue amount is comprised of a number of revenue sources. Similar to years past, the largest source of revenue for the General Fund is the property tax. The remainder of the General Fund revenue is generated by sources such as licenses, lease income, permits, fees, service charges, park operations, transfers and other revenues. As noted above, the General Fund receives no revenue from State programs, such as Local Government Aid. PRELIMINARY BUDGET MESSAGE August 10, 2018 Page 8 Taxes 73% Franchise Fees & Other Taxes 2% Licenses & Permits 4% State Police & Fire Relief Aid 3% Park & Rec-Chgs & Rents 4% Other Charges for Services & Rents 5%Fines & Penalties 1% Other Revenues 1%Transfers In, Admin charges & Reserves 7% General Fund Revenues 2018 Adopted $33,156,255 Taxes 73% Franchise Fees & Other Taxes 2% Licenses & Permits 5% State Police & Fire Relief Aid 2% Park & Rec-Chgs & Rents 4%Other Charges for Services & Rents 5%Fines & Penalties 1% Other Revenues 1%Transfers In, Admin charges & Reserves 7% General Fund Revenues 2019 Proposed $34,024,360 PRELIMINARY BUDGET MESSAGE August 10, 2018 Page 9 Expenditure Estimates Within the General Fund, we can categorize our operations into three broad categories: personnel services, commodities/other and capital outlay. As the name implies, personnel services accounts for the salaries, insurance costs, mandated withholdings and retirement costs of our most important organizational assets, our employees. Staffing decisions directly affect our ability to deliver customer service and meet expectations. The proposed budget includes the addition of the following staff positions/modifications over the next two years: Position Department Start Year Information Technology Support Technician Information Technology 2019 Code Enforcement Inspector- Position Reclassification PT to FT Community Development/ Code Enforcement 2019 Communications/Media Specialist Administration 2019 Streets Division Supervisor –Position Reclassification from Technical Specialist Public Works/ Streets Division 2019 Police Officer Police 2020 Fleet Mechanic Public Works/Fleet 2020 All of the identified positions are highly desirable and will enable us to better address our growing organizational and community needs. Through the budget review process, staff will present additional information on each recommended position. Commodities/other department expenditures in the General Fund include expenditures for consultant fees, repairs, utility costs, training, supplies, etc. Capital outlay expenditures are for those items deemed more durable and having a life span generally in excess of five years. Because they tend to be more expensive and irregular, the City has adopted strategies to better enable us to plan and execute capital purchases. Specifically, the City has implemented the Vehicle and Equipment Replacement Fund, the Future Capital Projects Fund and Municipal Building Fund to help eliminate major peaks and valleys of the capital cycle and to help ensure that we can adequately cover equipment and facility needs. All three funds are discussed in more detail later on the next page. A summary of budgeted General Fund expenditures from 2018 to 2019 is as follows: PRELIMINARY BUDGET MESSAGE August 10, 2018 Page 10 2018 Adopted 2019 Proposed Difference % Change Personnel Services $20,250,215 $20,977,418 $727,203 3.59% Commodities/Other $7,852,060 $7,863,932 $11,872 0.15% Capital Outlay $1,255,980 $1,560,010 $304,030 24.21% Transfer to Road Improvement Fund $3,417,000 $3,447,000 $20,000 0.59% Transfer to Municipal Building Fund $381,000 $176,000 ($205,000) -51.18% General Fund Total $33,156,255 $34,024,360 $868,105 2.62% General fund expenses are described in detail beginning on page 33 of the budget book. OTHER GOVERNMENTAL FUNDS/ ENTERPRISE FUNDS OVERVIEW The City maintains a number of other funds which are essential to our operations. Beginning on page 257 of your budget book, these various funds are described in detail. Highlights from these various funds are provided below. Vehicle and Equipment Replacement Fund The Vehicle and Equipment Replacement Fund (VERF) was created in 2014 to provide a funding mechanism for the systematic replacement of vehicles in the City’s fleet. The goal of the fund is to have sufficient cash flow to fund annual equipment purchases without the need to borrow through equipment certificates, and to stabilize budgeting for major equipment purchases. The revenue source for the VERF includes an annual inter-fund charge to the participating departments, proceeds from trade-ins and equipment sales for those items covered by the program, and the addition of interest earnings. Over the course of time, we have been moving various department vehicle purchases into the VERF. All general fund departments are now fully integrated into the VERF program and, as such, each of these departments will now see a consistent, annual expense in their budget necessary to incrementally accumulate the funds necessary to fund their future vehicle and equipment replacement costs. Total VERF Inter-fund charges for 2019 are projected to be $1,032,410 and charges for 2020 are projected to be $1,103,830. More information can be found on page 291. Future Capital Projects Fund The Future Capital Projects Fund (FCPF) exists to help accumulate funds necessary for the future acquisition, construction or replacement of City capital assets. Currently, the fund is being used to support the City’s street reconstruction program and various expenditures through the Municipal Building Fund. Details on the FCPF are provided beginning on page 275. Municipal Building Fund The Municipal Building Fund provides a financing mechanism for the systematic improvement of municipal buildings and facilities. The goal of the fund is to have sufficient cash flow to fund annual purchases and to stabilize budgeting for these building improvement expenditures. The revenue source for the fund includes an annual transfer from the General Fund and a transfer from the FCPF in an amount equal to the prior year’s interest earnings experienced in the FCPF. The City currently owns in excess of 80 buildings ranging in size from pump houses to the Municipal Center. As these facilities age, the capital needs associated with the replacement of key building components and various site amenities, such as parking lots, will increase. We anticipate $506,000 PRELIMINARY BUDGET MESSAGE August 10, 2018 Page 11 in capital improvements in 2019, followed by $498,500 in improvements in 2020. Details can be found starting on page 295. Road Improvement Fund The Road Improvement Fund provides for a consolidated source of funding for City street improvements. Street improvements under this activity include new street construction, street resurfacing (overlay), pavement preservation (micro surface and seal coating) and traffic signal improvements. This is an area of high importance and significant investment for the City as we seek to proactively maintain the overall pavement condition of our streets. Revenue for the fund is primarily derived from a portion of the property tax levy and is anticipated to be $3,427,000 in 2019 and $3,520,000 in 2020. Other funding sources are transfers from the City’s utility funds to cover water, sanitary, storm sewer and street light improvements associated with identified road reconstruction projects, the Municipal State Aid (MSA) contribution derived from the State’s motor fuel tax, Special Assessments for new road alignments, and revenue from other units of government. In 2019, the Road Improvement Fund is recommending the investment of approximately $13.2 million in projects throughout the City, most notably the reconstruction of Johnny Cake Ridge Road from CR38 to 140th Street and residential street reconstruction in the Apple Valley 11th and 12th Additions near Valley Middle School. In 2020, the Road Improvement Fund is proposed to support approximately $17.1 million in projects including residential street reconstruction in the Cimarron Road/Surrey Trail neighborhood. Details can be found beginning on page 279. EDA Operations Fund The Apple Valley Economic Development Authority Fund exists to support economic and business development activities as they may arise. For 2019 and 2020, the fund is proposed to support our continued involvement with GREATER MSP, the regional economic development organization that fosters business development within the Twin Cities. In addition, the continuation of the Open for Business program, sponsored by the Dakota County Community Development Authority and the Metropolitan Consortium of Community Developers, is also proposed for both years. It is also proposed that we continue to work with Uponor to develop relationships with other Nordic companies to attract them to locate within our business park, creating both jobs and tax-base. Further details are provided on page 283. Municipal Liquor Operation The City’s three liquor stores continue to exercise appropriate control over the sale of off-sale liquor within the City. Gross and net profit margins consistently surpass other municipal liquor operations in the metropolitan area, and according to the latest information published by the State Auditor’s Office, the Apple Valley Municipal Liquor Operation ranks fifth in in the State in terms of annual gross sales. Continued residential growth in the community has been beneficial to our operations. The State’s approval of Sunday alcohol sales in July 2017 introduced another change in the marketplace, but we have successfully adapted to the change. The addition of a new free-standing electronic digital sign at Store #3 is expected to be installed in 2019 using funds carried over from 2018 revenues. Details regarding the liquor operation budget can be found beginning on page 299. PRELIMINARY BUDGET MESSAGE August 10, 2018 Page 12 To the benefit of all taxpayers, our liquor operations also provide a significant transfer to the City’s General Fund each year. Recent and proposed expenditures supported by the liquor fund include: Annual Municipal Liquor Store Transfers Support the Community Year Amount Expenditures Supported by Annual Transfer 2012 $525,000 Five Police Squad Cars and Parks & Recreation Activities 2013 $525,000 Four Police Squad Cars and Parks & Recreation Activities 2014 $600,000 Two Snow Plow Trucks, Five Police Squad Cars and Parks & Recreation Activities 2015 $600,000 Six Police Squad Cars, Snow Plow Truck and Parks & Recreation Activities 2016 $630,000 Fire Engine (Pumper), One Police Squad Car and Parks & Recreation Activities 2017 $630,000 Fire Command Van, Police Squad Car, Parks Tractor/Snowplow and Parks & Recreation Activities 2018 $630,000 Fire Self Contained Breathing Apparatus, Fire Rescue Response Truck, Three Police Vehicles and Parks & Recreation Activities 2019 Proposed $660,000 Fire Thermal Imagers, Three Police Vehicles, 800Mhz Radios and Parks and Recreation Activities 2020 Proposed $660,000 Five Police Vehicles, 800Mhz Radios and Parks and Recreation Activities As our liquor operations expand and prosper, we have been able to steadily increase the amount of the annual transfer to the General Fund. As detailed below, by the end of 2020 the total amount of the transfer over the 19-year time period will exceed $9.5 million. $235,000$285,000$390,000$400,000$440,000$440,000$440,000$440,000$485,000$525,000$525,000$525,000$600,000$600,000$630,000$630,000$630,000$660,000$660,0002002200320042005200620072008200920102011201220132014201520162017201820192020Actual and Proposed Annual Transfers from Liquor Fund to General Fund Totals $9,540,000 Since 2002 PRELIMINARY BUDGET MESSAGE August 10, 2018 Page 13 Valleywood Golf Course Valleywood Golf Course continues to provide a quality recreation amenity for the community. As a seasonal, weather-dependent operation, the number of rounds of play on the course will vary from year to year. Unfortunately, the golf course opened very late this spring due to poor weather. For the first time ever, we had no golf rounds played in April. Through June 2018, overall revenues at Valleywood are running approximately $163,000 lower than the same period in the prior year. Earlier in 2018 the City entered into an operational partnership with the Roasted Pear restaurant to handle food and beverage operations at the clubhouse. This fall we anticipate an increase in the number of event rentals at the facility. These include weddings, corporate rentals, non-golf sports teams and non-profit groups. Valleywood staff will continue to evaluate revenue options, including adjustments to the season pass program, to help improve the financial performance of the golf course. A looming capital expense at the course involves the underground irrigation system. The system is original to the course (43 years old), and is in need of replacement. Later this year it is proposed that we begin work with an irrigation design consultant to begin planning for the replacement project. Recognizing the importance of maintaining the playing conditions at Valleywood, during 2019 and 2020 it is recommend that we replace several pieces of aging maintenance equipment. A detailed description of the proposed Valleywood budget can be found beginning on page 315. Sport Arenas The Sports Arena attached to Apple Valley High School is a successful collaboration between the City and ISD196. The School District pays half of the operating costs associated with the facility. The 40+ year old ice refrigeration plant at the Sports Arena is scheduled for replacement in 2019. Half of this capital cost will be funded by ISD196. The Hayes Ice Arena is an important facility on the Apple Valley Hayes Park campus where youth and adults are provided ice and dry floor rental opportunities. Security improvements are planned for 2019 and a new ice resurfacer is planned for 2020. Detailed budget information on the arenas can be found beginning on page 333. Cable Television Cable Television services are provided through a joint powers agreement with the Cities of Farmington and Rosemount. There are also certain cable related expenses which are specific to Apple Valley alone. With the adoption of the new franchise agreement with Charter Communications, revenues derived from Public, Education, Government (PEG) fees are now restricted to capital items only. As a result, multiple cable-related funds have been established to accurately account for all PEG supported expenditures. These various cable-related funds begin on page 257. Water Utility Fund The Water Utility Fund begins on page 349. As Council is aware, we are currently in the early stages of replacing all water meters in the City, a multi-year, multi-million dollar project. We also have on the schedule the rehabilitation of various wells and reservoirs in the next few years, along with water utility costs associated with our annual street reconstruction program. To sustain the operations within this utility and help fund the water meter replacement program, water rates are proposed to increase by five percent in 2019 and 2020. PRELIMINARY BUDGET MESSAGE August 10, 2018 Page 14 Sanitary Sewer Fund The Sanitary Sewer Fund begins on page 363. Notable sanitary sewer projects in 2019 and 2020 include the replacement of sanitary sewer lines associated with street reconstruction projects in various residential areas. To sustain operations within this utility, sanitary sewer rates are proposed to increase by five percent in 2019 and 2020. Stormwater Utility The City continues to make progress in improving its stormwater management system in accordance with state and federal requirements. This effort includes adherence to State MS4 permit requirements and managing various lakes subject to Total Maximum Daily Load (TMDL) requirements. To ensure regional coordination, the City also continues to actively participate in both the Blackdog River Watershed District and the Vermillion River Joint Powers Organization. Road reconstruction work in the Keller Lake Watershed area in 2019 presents an opportunity to improve stormwater management practices in this area. Given the growing demands on this utility, stormwater utility water rates are proposed to increase by ten percent in 2019 and five percent in 2020. Further details can be found beginning on page 373. Street Light Utility This fund accounts for the more than 3,600 street lights that are in operation within the City. The vast majority of street lights in the City are owned and maintained by Dakota Electric under a fixed- rate program with the City. The City owns and maintains a number of street lights in the downtown area and also on the newly opened sections of 147th Street and Flagstaff Avenue. In pursuit of greater energy efficiency, the City is incrementally upgrading from inefficient high pressure sodium street lights to LED lights which are much more efficient. Street light utility rates are proposed to increase 3% for 2018 and 2019. Further details can be found beginning on page 383. SUMMARY AND CONCLUSIONS As we approach the 50th Anniversary of Apple Valley, we look forward to honoring the great history of our community. We know that those who created and fostered the city’s growth in the early years were driven by a desire to forge a strong community identity and provide a wonderful place to live, work and play. This same spirit is alive and well still today. This budget helps to chart a prosperous future for our citizens, businesses and visitors through the provision of high-quality services. We are growing a strong and thriving community and we are making strategic investments that will serve us well long into the future. Staff looks forward to the opportunity to meet with the City Council in the weeks ahead to provide more information. The first budget review workshop is scheduled for August 23, 2018, beginning at 5:30 p.m. There we will have the chance to present more details on the budget and answer your questions. If you would like to meet prior to then to discuss the budget, please let me know. PRELIMINARY BUDGET MESSAGE August 10, 2018 Page 15 I wish to thank our staff for the many additional hours/weekends that were spent working on the 2019 and 2020 budget document. Finance Director Ron Hedberg once again did an outstanding job on the budget this year. A special thanks also goes out to Charles Grawe, Cathy Broughten and our many department and division heads who dedicated countless hours to this project. This was a true team effort and I am very proud of the staff we have serving this community. I also commend the City Council for your dedicated leadership. Your clear vision and enthusiastic focus towards further building this remarkable community is much appreciated. We have much to look forward to as we embark on the next 50 years of Apple Valley’s existence. Respectfully submitted, Tom Lawell City Administrator- CITY OF APPLE VALLEY RESOLUTION NO. 2018- RESOLUTION ADOPTING 2019 PROPOSED BUDGETS AND TAX LEVY WHEREAS, the City Council reviewed the proposed 2019 operating budget on August 23rd as set forth in Exhibit A of this resolution; and WHEREAS, the Council desires to adopt the operating budgets for management purposes; and thereby establishing a maximum tax levy for 2019; and WHEREAS, the Minnesota Statutes require the certification of the Proposed Budget and Tax Levy for taxes payable in 2019 by September 30, 2018, to the County Auditor. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley that revenue and expenditure budgets for 2019 shall be as noted in Exhibit A of this Resolution and as supported by the detailed document, as revised. BE IT FURTHER RESOLVED by the City Council that the 2019 scheduled levy for the 2013A GO Refunding Bonds is hereby reduced by $552,580 to reflect current needs to meet the 2018 debt service requirements on 2013A GO Refunding Bonds; and BE IT FURTHER RESOLVED by the City Council that the following proposed sums of money be levied for the current year, collectible in 2019, upon the taxable property in the City of Apple Valley for the following purposes: General Purposes: $21,400,055 Annual Street Maintenance Program 3,437,000 Ice Arena support 121,000 Debt Levy: Market Value Based Debt Levy: GO. Refunding Bonds 2013A 347,420 GO Refunding Bonds 2015B 646,380 993,800 Tax Capacity Based Debt Levy: GO Equipment Certificates 2015 131,145 GO Equipment Certificates 2012 127,000 GO. Equipment Certificates 2014 140,000 398,145 $ 26,350,000 BE IT FURTHER RESOLVED that the City Clerk is hereby instructed to transmit a certified copy of this Resolution to the County Auditor of Dakota County, Minnesota. ADOPTED this 13th day of September, 2018. 1 Mary Hamann-Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk CERTIFICATE I, Pamela Gackstetter, City Clerk, hereby certify that the above resolution is a true and correct copy of a resolution adopted by the City Council of the City of Apple Valley, Dakota County, Minnesota, on the date above indicated. ________________________________ Pamela J. Gackstetter, City Clerk 2 City of Apple Valley Property Tax levy History 2015 2016 2017 2018 2019 2020 GENERAL LEVIES General Fund 18,566,000 19,389,555 19,893,070 20,772,125 21,350,055 22,370,895 Annual Street Maintenance Program 2,940,000 3,028,200 3,332,100 3,417,000 3,437,000 3,520,000 Ice Arena Support 121,000 121,000 121,000 121,000 121,000 121,000 Delinquency allowance 200,000 150,000 100,000 50,000 50,000 50,000 TOTAL GENERAL LEVIES 21,827,000 22,688,755 23,446,170 24,360,125 24,958,055 26,061,895 DEBT LEVIES Equipment Certificates: Eq Cert of 2010 Refunding 2010a 118,000 - Equip cert of 2012 - $900,000 179,000 180,000 181,000 125,000 127,000 128,000 2014 equip cert 100,000 120,000 120,000 130,000 140,000 152,000 2015 Equip Cert 2015B 133,245 130,830 133,665 131,145 133,875 2016 equip cert estimated - - - - 2018 Ameresco Energy Efficiency Project Debt Levy 95,000 - - 397,000 433,245 431,830 483,665 398,145 413,875 Gross Revenue Bonds (Tax Capacity Based) Arena Revenue Bond of 2004 $1,015,000 - - - - - (refunded Ice Arena Bonds of 1995 -$1,435,000) GO IMPROVEMENT BONDS (ASSESSMENTS) Eastview Park - 140th Street Eastview Park - Storm Sewer - - - - - - - - - - - General Obligation Bonds (Market Value based) Park Bonds of 2011 90,000 91,000 92,000 - - - Park Bonds of 2007 - $6,400,000 415,000 425,000 435,000 - - - Park Bonds of 2008 - $6,685,000 405,000 420,000 435,000 - - - GO Bonds of 2013 A (refunded portions of 2007 & 2008)- - 344,650 2013a - 2007 Portion 174,025 172,650 2013a - 2008 Portion 170,805 174,770 2015b -2007 Portion 234,675 251,475 262,605 2015b -2008 Portion 253,995 270,480 286,545 2015b -2011 Portion 115,710 124,425 122,430 Total G.O. MV Based 910,000 936,000 962,000 949,210 993,800 1,016,230 TOTAL DEBT LEVY 1,307,000 1,369,245 1,393,830 1,432,875 1,391,945 1,430,105 TOTAL LEVY 23,134,000 24,058,000 24,840,000 25,793,000 26,350,000 27,492,000 Increase in Net Levy 1.79% 3.99% 3.25% 3.84% 2.16% 4.3% City of Apple Valley Allocation of Total Property Tax levy and Property Taxes Available for General Fund 2015 2016 2017 2018 2019 2020 Total Gross Levy: 23,134,000 24,058,000 24,840,000 25,793,000 26,350,000 27,492,000 Less Delinquency allowance (200,000) (150,000) (100,000) (50,000) (50,000) (50,000) Less MVHC provided to residents - - - - - - Property Tax Levy Available for Operations 22,934,000 23,908,000 24,740,000 25,743,000 26,300,000 27,442,000 - - - - Less Amounts allocated to other funds - - - - Fire Relief - - - - - - Ice Arena Support (121,000) (121,000) (121,000) (121,000) (121,000) (121,000) Annual Street Maintenance Program Less Amounts for Debt Service Equipment Certificates; (397,000) (433,245) (431,830) (483,665) (398,145) (413,875) Ice Arena Bonds Special Assessment Bonds - - - - - - Market Value based Park & Cemetery Bonds (910,000) (936,000) (962,000) (949,210) (993,800) (1,016,230) - - - - Amounts of Levy for General Fund 21,506,000 22,417,755 23,225,170 24,189,125 24,787,055 25,890,895 3 City of Apple Valley Tax Capacity & Tax Extension Rate Calculation 12/8/2016 7/5/2018 8/4/2018 2013 2014 2015 2016 2017 2018 FINAL 2019 PRELIM Final - Final Final 2014 FINAL 2015 Mar;16 15-Final- Final Final 2017 (w/ final FD) FD FINAL & COUNTY OCT #'s Prelim 2019 A. REFERENDA Market Value (1000's) 4,068,568 4,163,237 4,470,808 4,694,056 4,890,750 5,280,179 5,786,841 -5.89% 2.33% 7.39% 4.74% 4.19% 7.96% 9.60% B. VALUES 1. Value 43,625,752 44,699,904 48,086,974 50,578,728 52,809,471 57,270,236 63,013,710 2. Fiscal Disp Loss (4,332,386) (4,093,738) (4,169,064) (4,188,782) (4,278,476) (4,243,281) (4,548,509) 3. Tax Increment (1,208,647) (1,279,173) (1,287,709) (946,637) (1,440,671) (1,971,790) (2,516,300) MV Exclusion 4. RATE VALUE 38,084,719 39,326,993 42,630,201 45,443,309 47,090,324 51,055,165 55,948,901 5. Fiscal Disp Gain 6,362,806 6,114,780 6,104,802 6,183,653 6,564,270 7,101,309 7,502,107 6. Value With FD 44,447,525 45,441,773 48,735,003 51,626,962 53,654,594 58,156,474 63,451,008 C. TAX DOLLARS 1. Fiscal Disp Adjustment 2,806,634 3,009,083 2,923,651 2,799,587 2,935,607 3,158,165 3,186,500 2. HACA Aid 3. City Levy 18,741,312 18,833,917 19,300,349 20,322,413 20,942,393 21,685,625 22,169,700 4. Tax Levies - Gross 21,547,946 21,843,000 22,224,000 23,122,000 23,878,000 24,843,790 25,356,200 D. RATES 1. Fiscal (C1/B5) 44.110% 49.210% 47.891% 45.274% 44.721% 44.473% 42.475% 2. City Levy (C3/B4) 49.210% 47.891% 45.274% 44.720% 44.473% 42.475% 39.625% E. MARKET VALUE DOLLAR/RATE 1. City Dollar Levy 863,000 884,000 910,000 936,000 962,000 949,210 993,800 2. City Rate (E1/A)0.02121% 0.02123% 0.02035% 0.01994% 0.019670% 0.01798% 0.017173% Tax Capacity Levy 21,547,946 21,843,000 22,224,000 23,122,000 23,878,000 24,843,790 25,356,200 MV Levy 863,000 884,000 910,000 936,000 962,000 949,210 993,800 22,410,946 22,727,000 23,134,000 24,058,000 24,840,000 25,793,000 26,350,000 1.41% 1.79% 3.99% 3.25% 3.84% 2.16% tax capacity based MV based total Tax Dollars Generated Target Tax Cap Ext rate 39.625% 0.017173% total Tax Capacity (excluded TCV contributed to FD pool & & TIF Captured 55,948,901 5,786,841,000 Gross tax Dollars generated 22,169,700 993,800 23,163,500 Add Fiscal Disparity distribution rec'd from pool 3,186,500 3,186,500 25,356,200 993,800 26,350,000 RECONCILIATION OF TAX DOLLARS GENERATED - Pay 2019 Tax Capacity 2019 prelim 8-7-18.xlsx 4 CITY OF APPLE VALLEY EST. PROPERTY TAXES - PAYABLE 2018 8/7/2018 CITY PORTION OF TAXES ONLY TAX IMPACT FOR PROPERTY WITH VALUE INCREASING 9.32% (the median increase for AV) Year 2018 2019 City Change New Market Value Exclusion New Market Value Exclusion 18 to '19 Market Value 238,100 260,300 9.32% Market Value - Exclusion MV (15,811) (13,813) Taxable MV 222,289 246,487 10.89% Tax Capacity 2223 2465 Tax Capacity Rates: City 42.475%39.625% City Ref.0.01798%0.01717% Total 42.493%39.642% Property Taxes: City 944.22 976.75 32.53 City Ref. 42.80 44.70 1.90 Total 987.02 1,021.45 34.43$ Operation 3.30% Debt 0.19% Total 3.49% TAX IMPACT FOR PROPERTY WITH VALUE INCREASING 6.85% (=TMV 8% incr.) Year 2018 2019 City Change New Market Value Exclusioew Market Value Exclusio 18 to '19 Market Value 238,100 254,400 6.85% Market Value - Exclusion MV (15,811) (14,344) Taxable MV 222,289 240,056 7.99% Tax Capacity 2223 2401 Tax Capacity Rates: City 42.475%39.625% City Ref.0.01798%0.01717% Total 42.493%39.642% Property Taxes: City 944.22 951.39 7.17 City Ref. 42.80 43.69 0.89 Total 987.02 995.08 8.06$ Operation 0.73% Debt 0.09% Total 0.82% TAX IMPACT FOR PROPERTY WITH VALUE INCREASING 5% (= TMV 5.84% incr.) Year 2018 2019 City Change New Market Value Exclusioew Market Value Exclusio 18 to '19 Market Value 238,100 250,005 5.00% Market Value - Exclusion MV (15,811) (14,740) Taxable MV 222,289 235,265 5.84% Tax Capacity 2223 2353 Tax Capacity Rates: City 42.475%39.625% City Ref.0.01798%0.01717% Total 42.493%39.642% Property Taxes: City 944.22 932.37 (11.85) City Ref. 42.80 42.93 0.13 Total 987.02 975.30 (11.72)$ Operation -1.20% Debt 0.01% Total -1.19% 5 Notes: 6 ALL FUNDS BUDGET SUMMARY 7 Notes: 8 CITY OF APPLE VALLEY, MINNESOTA 2019 Operating Budget Summary Exhibit A Total Other Total Budgeted Budgeted General Funds Enterprise Funds Revenues:Fund 2019 Funds 2019 General property taxes - Current $24,787,055 $ - 121,000 $24,908,055 General property taxes - Mobile home 34,000 - - 34,000 General property tax- Delinq Net 50,000 - 50,000 Property tax- Current & Delq Net 24,871,055$ -$ 121,000$ 24,992,055$ Franchise & other taxes 620,600 221,000 - 841,600 Special assessments 14,000 375,000 - 389,000 Licenses 194,460 - - 194,460 Permits 1,457,200 - - 1,457,200 Intergovernmental 846,250 5,335,443 385,000 6,566,693 Charges for services 2,364,710 140,390 24,639,200 27,144,300 Fines and penalties 279,500 - - 279,500 Investment earnings 197,000 201,727 280,240 678,967 Other Revenues 127,400 103,190 204,100 434,690 Rentals 701,485 246,600 - 948,085 Admin Charges to other funds 985,700 1,082,410 - 2,068,110 Subtotal before transfers & debt 32,659,360 7,705,760 25,629,540 65,994,660 Debt Issued - - - - Transfers In 1,365,000 8,033,192 - 9,398,192 Total revenues 34,024,360 15,738,952 25,629,540 75,392,852 Expenditures: Salaries & Wages 15,773,080 193,085 3,377,315 19,343,480 Social Security (FICA & Medicare)781,058 14,690 257,425 1,053,173 PERA 1,576,760 14,370 228,910 1,820,040 Provided Insurance 2,250,570 46,920 473,395 2,770,885 Other Benefits (Work Comp,etc)595,950 560 119,680 716,190 Total Personal Service 20,977,418 269,625 4,456,725 25,703,768 Supplies 1,354,862 5,245 518,105 1,878,212 Contractural Services 3,238,766 112,850 860,787 4,212,403 Utilities 566,240 32,090 747,735 1,346,065 Repairs & Maintenance 471,395 38,390 464,876 974,661 Travel, Training, Dues 600,299 38,150 100,700 739,149 Other Expenditures 1,563,770 2,630 4,096,985 5,663,385 Miscellaneous - - 222,200 222,200 Items for Resale 68,600 - 7,525,220 7,593,820 Capital Outlay 1,560,010 15,171,020 10,394,676 27,125,706 Depreciation - 1,029,250 4,509,675 5,538,925 Admin Fees - - 794,100 794,100 Debt Service - - 797,550 797,550 Subtotal before transfers 30,401,360 16,699,250 35,489,334 82,589,944 Transfers Out 3,623,000 531,576 1,364,000 5,518,576 Total expenditures 34,024,360 17,230,826 36,853,334 88,108,520 Revenues over (under) expenditures - (1,491,874) (11,223,794) (12,715,668) 9 CITY OF APPLE VALLEY, MINNESOTA 2019 Operating Budget Summary - Other Governmental Funds Exhibit A Other Funds Other Funds Total Other Cable TV Cable TV Cable TV Cable TV Future Road EDA Education Municipal Vehicle Budgeted Joint Powers Special Rev. Special Rev. Capital Projects Capital Improvement Operations Building Building Replacement Funds Revenues:Fund PEG Fund Non-PEG Fund Fund Projects Fund Fund Fund Fund Fund 2019 General property taxes - Current $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - General property taxes - Mobile home - - - - - - - - - - General property tax- Delinq Net - Property tax- Current & Delq Net -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Franchise & other taxes - 71,000 150,000 - - - - - - - 221,000 Special assessments - - - - - 375,000 - - - - 375,000 Licenses - - - - - - - - - - - Permits - - - - - - - - - - - Intergovernmental - - - - - 5,335,443 - - - - 5,335,443 Charges for services 140,390 - - - - - - - - - 140,390 Fines and penalties - - - - - - - - - - - Investment earnings 1,500 1,500 500 5,250 166,000 - 150 3,732 3,800 19,295 201,727 Other Revenues - - - - 7,190 - - - - 96,000 103,190 Rentals - - - - - - - 246,600 - - 246,600 Admin Charges to other funds - - - - - - 50,000 - - 1,032,410 1,082,410 Subtotal before transfers & debt 141,890 72,500 150,500 5,250 173,190 5,710,443 50,150 250,332 3,800 1,147,705 7,705,760 Debt Issued - - - - - - - - - - - Transfers In 140,390 - - - - 7,494,802 - - 398,000 - 8,033,192 Total revenues 282,280 72,500 150,500 5,250 173,190 13,205,245 50,150 250,332 401,800 1,147,705 15,738,952 Expenditures: Salaries & Wages 192,565 - - - 520 193,085 Social Security (FICA & Medicare)14,650 - - - 40 14,690 PERA 14,370 - - - 14,370 Provided Insurance 46,920 - - - 46,920 Other Benefits (Work Comp,etc)560 - - - 560 Total Personal Service 269,065 - - - - - 560 - - - 269,625 Supplies 4,000 - 1,195 - - - - 50 - - 5,245 Contractural Services 4,700 - 12,500 - - - 7,800 87,850 - - 112,850 Utilities - - - - - - - 32,090 - - 32,090 Repairs & Maintenance 8,000 - 1,800 - - - - 28,590 - - 38,390 Travel, Training, Dues 6,900 - - - - - 31,250 - - - 38,150 Other Expenditures 2,500 - - - - - - 130 - - 2,630 Miscellaneous - - - - - - - - - - - Items for Resale - - - - - - - - - - - Capital Outlay - 3,675 - 68,000 180,000 13,205,245 - 50,000 656,000 1,008,100 15,171,020 Depreciation - - - - - - - - - 1,029,250 1,029,250 Admin Fees - - - - - - - - - - - Debt Service - - - - - - - - - - - Subtotal before transfers 295,165 3,675 15,495 68,000 180,000 13,205,245 39,610 198,710 656,000 2,037,350 16,699,250 Transfers Out - 5,250 74,000 - 452,326 - - - - - 531,576 295,165 8,925 89,495 68,000 632,326 13,205,245 39,610 198,710 656,000 2,037,350 17,230,826 (12,885) 63,575 61,005 (62,750) (459,136) - 10,540 51,622 (254,200) (889,645) (1,491,874) 10 CITY OF APPLE VALLEY, MINNESOTA 2019 Operating Budget Summary - Enterprise Funds Exhibit A Enterprise Funds 2019 Valleywood Water Sports Storm Street Total Liquor Golf Course & Sewer Arena Drainage Light Cemetery Enterprise Revenues: Fund Fund Fund Fund Fund Utility Fund Funds General property taxes - Current $ - $ - $ - $121,000 $ - $ - $121,000 General property taxes - Mobile home $ - - General property tax- Delinq Net - - - - - - - Property tax- Current & Delq Net -$ -$ -$ 121,000$ -$ -$ -$ 121,000$ Franchise & other taxes - - - - - - - - Special assessments - - - - - - - - Licenses - - - - - - - - Permits - - - - - - - - Intergovernmental - - - 195,000 190,000 - - 385,000 Charges for services 9,782,000 1,133,000 10,572,000 580,800 1,886,000 515,000 170,400 24,639,200 Fines and penalties - - - - - - - - Investment earnings 33,000 - 200,000 - 38,000 1,000 8,240 280,240 Other Revenues - - 180,000 17,000 5,000 - 2,100 204,100 Rentals - - - - - - - - Admin Charges to other funds - - - - - - - - Subtotal before transfers & debt 9,815,000 1,133,000 10,952,000 913,800 2,119,000 516,000 180,740 25,629,540 Debt Issued - - - - - - - - Transfers In - - - - - - - - Total revenues 9,815,000 1,133,000 10,952,000 913,800 2,119,000 516,000 180,740 25,629,540 Expenditures: Wages & Salaries 867,495 576,355 1,371,825 334,520 218,420 6,000 2,700 3,377,315 Social Security (FICA & Medicare)66,370 44,090 104,465 25,590 16,705 - 205 257,425 PERA 64,450 32,730 98,420 16,725 16,380 - 205 228,910 Provided Insurance 88,125 60,620 279,315 31,110 14,225 - - 473,395 Other Benefits (Work Comp,etc)38,045 10,765 51,690 7,445 11,520 - 215 119,680 1,124,485 724,560 1,905,715 415,390 277,250 6,000 3,325 4,456,725 - - - - - - Supplies 21,100 133,500 253,335 32,250 46,420 14,635 16,865 518,105 Contractural Services 38,440 80,250 327,260 33,650 291,305 45,799 44,083 860,787 Utilities 53,625 54,500 423,800 146,500 64,800 2,100 2,410 747,735 Repairs & Maintenance 34,760 21,500 315,495 40,300 51,500 - 1,321 464,876 Travel, Training, Dues 12,790 8,650 44,860 6,450 12,400 7,000 8,550 100,700 Other Expenditures 267,500 53,890 3,684,450 35,335 19,425 20,500 15,885 4,096,985 Miscellaneous 149,700 20,000 52,000 500 - - - 222,200 Items for Resale 6,945,220 57,000 45,000 16,000 - 462,000 - 7,525,220 Capital Outlay - 145,000 6,518,919 1,515,000 1,725,570 113,687 376,500 10,394,676 Depreciation 140,600 177,500 3,020,000 152,100 1,000,000 - 19,475 4,509,675 Admin Fees - - 434,100 - 360,000 - - 794,100 Debt Service - 9,775 580,125 - 207,650 - - 797,550 Subtotal before transfers 8,788,220 1,486,125 17,605,059 2,393,475 4,056,320 671,721 488,414 35,489,334 Transfers Out 660,000 - 704,000 - - - - 1,364,000 Total expenditures 9,448,220 1,486,125 18,309,059 2,393,475 4,056,320 671,721 488,414 36,853,334 Revenues over (under) expenditures 366,780 (353,125) (7,357,059) (1,479,675) (1,937,320) (155,721) (307,674) (11,223,794) Addback: Principal Portion Debt Service inc above - 385,000 - 165,000 - 550,000 Capital outlay above - not an expense - 145,000 6,518,919 1,515,000 1,725,570 113,687 376,500 10,394,676 Net Income 366,780 (208,125) (453,140)35,325 (46,750) (42,034)68,826 (279,118) 11 Notes: 12 2019 GENERAL FUND REVENUE BUDGET SUMMARY 2015 Actual 2016 Actual 2017 Actual 2017 Adopted 2018 Adopted 2019 Proposed 2020 Proposed Tax Revenue 21,662,992$ 22,541,746$ 23,335,830$ 23,290,170$ 24,273,125$ 24,871,055$ 25,974,895$ Other Taxes 93,020 94,976 89,419 102,300 103,900 105,600 105,600 Franchise Fees 470,000 490,000 515,245 515,000 515,000 515,000 515,000 Special Assessments 9,272 6,939 2,712 14,000 14,000 14,000 14,000 Licenses 217,437 193,803 213,022 167,875 176,780 194,460 191,875 Permits 1,933,020 1,858,749 3,028,270 1,201,100 1,327,930 1,457,200 1,437,900 Intergovernmental Revenue 781,409 806,909 831,907 706,530 864,255 846,250 842,250 Charges for Service - Recreation 1,066,006 1,064,131 959,930 1,033,100 1,066,300 1,084,700 1,104,700 Charges for Service - General Government 617,953 653,521 717,816 866,810 1,066,810 1,043,810 1,088,810 Charges for Service - Public Safety 215,447 170,253 221,332 234,100 237,265 236,200 239,400 Rentals Park / Rec Facilities 184,420 223,305 210,724 172,000 180,500 232,600 232,600 Rentals Other 493,495 476,249 493,486 414,800 468,140 468,885 469,645 Fines & Penalties 226,297 273,588 315,770 279,500 279,500 279,500 299,500 Other Revenues 272,375 400,895 197,968 293,100 302,500 324,400 324,400 Admin charge to other funds 809,000 798,500 1,066,379 939,430 962,650 985,700 1,010,200 Transfer In 1,220,000 1,281,000 1,300,500 1,300,500 1,317,600 1,365,000 1,385,000 30,272,143$ 31,334,564$ 33,500,310$ 31,530,315$ 33,156,255$ 34,024,360$ 35,235,775$ Taxes 73% Franchise Fees  & Other Taxes 2%Licenses &  Permits 5% State Police &  Fire Relief Aid 2% Park & Rec‐ Chgs & Rents 4% Other Charges  for Services &  Rents 5% Fines &  Penalties 1% Other Revenues 1%Transfers  In,  Admin charges  & Reserves 7% General Fund Revenues 2019 Proposed $34,024,360 13 2019 GENERAL FUND REVENUE ACCOUNT DETAIL ObjectAccountAccount Description 2015 Actual 2016 Actual 2017 Actual 4010 TAXES-CURRENT AD VALOREM 21,522,755 22,461,587 23,183,688 4011 TAXES-DELINQUENT AD VALOREM 101,501 44,050 116,258 4013 MV HOMESTEAD CREDIT REVENUE - - - 4017 EXCESS TIF 3,317 - 817 4014 TAXES-MOBILE HOME 35,419 36,109 35,067 Tax Revenue 21,662,992 22,541,746 23,335,830 4015 PILOT - AUGUSTANA 53,805 54,182 51,517 4020 GRAVEL TAX 39,215 40,794 37,902 Other Taxes 93,020 94,976 89,419 5335 CABLE FRANCHISE FEE 470,000 490,000 515,245 Franchise Fees 470,000 490,000 515,245 5045 ASSESSMENT NEW LEVY COLL BY AV 2,325 941 5055 SA COLL BY DAK CTY-CURRENT 4,184 5,659 2,400 5056 SA COLL BY DAK CTY-DELINQUENT 1,912 302 197 5057 SA COLL BY DAK CTY-DEFERRED 199 - - 5078 ESCROW PROJECT COSTS - - - 5058 SA PEN & INT COLL BY DAK CTY 652 37 115 Special Assessments 9,272 6,939 2,712 4030 LICENSE-TOBACCO 11,457 - 10,625 4031 LICENSE-TRASH COLLECTION 6,010 5,683 7,272 4032 LICENSE-DOG (public safety)9,662 9,553 21,410 4032 LICENSE-KENNEL - 4033 LICENSE-FUEL 11,278 11,986 12,320 4034 LICENSE-LIQUOR / WINE 154,290 131,750 133,190 4035 LICENSE-BEER ON & OFF 3,500 11,720 3,425 4036 LICENSE-TRANSIENT MERCHANT 9,900 11,480 12,253 4037 LICENSE-VENDING MACHINES 1,615 1,764 2,535 4038 LICENSE-MASSAGE THERAPY 5,470 5,300 5,997 4049 LICENSE-OTHER 4,255 4,567 3,995 Licenses 217,437 193,803 213,022 4060 PERMIT-BUILDING PERMIT 946,588 901,615 1,480,518 4061 PERMIT-GRADING 12,057 12,926 10,126 4062 PERMIT-GRAVEL OPERATION 9,840 10,135 10,388 4063 PERMIT-HEATING 145,228 137,635 260,042 4065 PERMIT-PLUMBING 170,806 166,239 256,383 4066 PERMIT-SIGNS & BILLBOARDS 11,134 9,170 9,692 4067 PERMIT-UTILITY INSTALLATION - - - 4070 PERMIT-SP INSP/REINSP FEE 943 616 204 4071 TEMP CERTIFICATE OF OCCUPANCY - 509 4072 STATE SURTAX COLLECTED 2,982 (3,361) 4073 PERMIT-BUILDING PLAN REVIEW 414,627 400,781 721,883 4074 PERMIT FEES-ROW 22,013 30,950 26,056 4075 PERMIT-FIRE ALRM/SPRINKLER 36,683 16,648 49,070 4099 PERMIT-OTHER 3,323 3,001 2,647 4911 WATER SERVICE PERMIT 3,813 5,177 6,016 4915 SEWER SERVICE PERMIT 3,813 5,425 6,207 4924 ELECTRICAL INSPECTION PERMIT 149,170 157,922 192,399 4923 COMMCL WTR/SWR PERMIT Permits 1,933,020 1,858,749 3,028,270 14 2019 GENERAL FUND REVENUE ACCOUNT DETAIL ObjectAccountAccount Description 4010 TAXES-CURRENT AD VALOREM 4011 TAXES-DELINQUENT AD VALOREM 4013 MV HOMESTEAD CREDIT REVENUE 4017 EXCESS TIF 4014 TAXES-MOBILE HOME Tax Revenue 4015 PILOT - AUGUSTANA 4020 GRAVEL TAX Other Taxes 5335 CABLE FRANCHISE FEE Franchise Fees 5045 ASSESSMENT NEW LEVY COLL BY AV 5055 SA COLL BY DAK CTY-CURRENT 5056 SA COLL BY DAK CTY-DELINQUENT 5057 SA COLL BY DAK CTY-DEFERRED 5078 ESCROW PROJECT COSTS 5058 SA PEN & INT COLL BY DAK CTY Special Assessments 4030 LICENSE-TOBACCO 4031 LICENSE-TRASH COLLECTION 4032 LICENSE-DOG (public safety) 4032 LICENSE-KENNEL 4033 LICENSE-FUEL 4034 LICENSE-LIQUOR / WINE 4035 LICENSE-BEER ON & OFF 4036 LICENSE-TRANSIENT MERCHANT 4037 LICENSE-VENDING MACHINES 4038 LICENSE-MASSAGE THERAPY 4049 LICENSE-OTHER Licenses 4060 PERMIT-BUILDING PERMIT 4061 PERMIT-GRADING 4062 PERMIT-GRAVEL OPERATION 4063 PERMIT-HEATING 4065 PERMIT-PLUMBING 4066 PERMIT-SIGNS & BILLBOARDS 4067 PERMIT-UTILITY INSTALLATION 4070 PERMIT-SP INSP/REINSP FEE 4071 TEMP CERTIFICATE OF OCCUPANCY 4072 STATE SURTAX COLLECTED 4073 PERMIT-BUILDING PLAN REVIEW 4074 PERMIT FEES-ROW 4075 PERMIT-FIRE ALRM/SPRINKLER 4099 PERMIT-OTHER 4911 WATER SERVICE PERMIT 4915 SEWER SERVICE PERMIT 4924 ELECTRICAL INSPECTION PERMIT 4923 COMMCL WTR/SWR PERMIT Permits (continued) 2017 Adopted 2018 Adopted 2019 Recommended 2020 RECOMMENDED 23,156,170 24,189,125 24,787,055 25,890,895 100,000 50,000 50,000 50,000 - - - - - - - - 34,000 34,000 34,000 34,000 23,290,170 24,273,125 24,871,055 25,974,895 56,400 58,000 59,700 59,700 45,900 45,900 45,900 45,900 102,300 103,900 105,600 105,600 515,000 515,000 515,000 515,000 515,000 515,000 515,000 515,000 4,000 4,000 4,000 4,000 2,500 2,500 2,500 2,500 7,500 7,500 7,500 7,500 - - - - - - - - - - - - 14,000 14,000 14,000 14,000 7,500 5,250 5,250 5,250 6,700 5,410 6,135 6,540 5,300 5,300 5,300 5,300 100 100 100 100 13,100 11,860 12,870 12,870 114,150 125,690 134,725 134,725 5,800 5,600 6,100 5,975 7,000 8,375 11,480 9,800 1,500 1,895 1,895 1,905 3,525 3,445 6,295 5,100 3,200 3,855 4,310 4,310 167,875 176,780 194,460 191,875 675,000 700,630 798,000 800,000 - - - - 11,900 11,900 11,900 11,900 76,600 89,600 95,000 90,000 81,500 94,500 96,500 100,000 7,400 7,400 7,400 7,400 9,200 9,200 9,200 7,400 - - - - - - - - - - - - 202,000 282,900 303,000 305,000 - - - - - - - - 3,200 3,200 3,200 3,200 - - - - - - - - 134,300 128,600 133,000 113,000 - - - - 1,201,100 1,327,930 1,457,200 1,437,900 15 2019 GENERAL FUND REVENUE ACCOUNT DETAIL ObjectAccountAccount Description 2015 Actual 2016 Actual 2017 Actual 4110 STATE GRANTS (PERA & Perf Measurement)40,061 37,719 44,916 4120 AID-LOCAL GOVERNMENT - - 4130 AID-FIRE # - see note 276,307 281,578 283,581 4140 AID-STATE POLICE PERA 366,878 418,953 420,565 4142 STATE GRANTS - OTHER - Fire MBFTE Training 22,681 24,640 30,551 4143 FED GRANT - POLICE 1,456 - 4144 FED GRANT - FIRE 37,186 4,360 4141 GRANTS - OTHER - Misc Pub Safety 36,840 - 52,294 4141 FEES-POST BOARD REIMB CONTINUING ED - 39,659 4144 FED GRANT - Fire - Training officer - - 4150 GRANTS-OTHER - Police - - - Intergovernmental Revenue 781,409 806,909 831,907 4310 REDWOOD PUBLIC SWIMMING 31,940 33,912 29,950 4311 REDWOOD SWIMMING LESSONS 16,235 15,677 14,149 4312 REDWOOD CONCESSIONS 5,756 7,273 5,870 4313 REDWOOD RENTALS 250 300 4330 SWIM CENTER REVENUE 581,133 575,742 506,029 4331 SWIM CENTER CONCESSION 123,438 127,736 102,687 4350 SUMMER PLAYGROUND ACTIVITIES 10,976 12,736 8,117 4351 PRE SCHOOL PROGRAMS 31,717 26,515 37,588 4352 TEEN PROGRAMS - - 4355 RECREATION USER FEES 61,982 65,671 58,801 4356 RECREATION LEAGUE ENTRY FEES 160,667 160,074 159,791 4357 JCRP CONCESSIONS 7,116 8,328 9,827 4358 VENDING COMMISSIONS 2,778 2,454 1,842 4359 REC SENIOR REVENUE-REIMB (195) 587 60 4360 REC-SENIOR PROGRAM REVENUE 29,083 27,176 24,919 4224 CHGS FOR SERV -PK/REC OT REIMB 3,380 - - Charges for Service - Recreation 1,066,006 1,064,131 959,930 4210 FEES-ELECTION FILING - 80 - 4211 FEES-MAP SALES 2,085 535 100 4212 FEES-ASSESSMENT SEARCHES 65 80 65 4214 FEES-PLAT 8,727 9,665 5,489 4215 FEES-SPECIAL USE 844 1,780 2,187 4216 FEES-REZONING 12,290 9,280 4,908 4217 FEES-INSPECTIONS NAT RESOURCES 24,706 34,578 33,014 4218 FEES - CODE ENFORCEMENT 2,378 1,150 1,150 4219 FEES - ENGINEERING 558,500 585,999 667,485 4220 FEES - PROJECT PLANS 670 - 4224 FEES CHG PARK/REC OT REIMBURSEMENT - 3,450 307 4229 FEES-OTHER 7,688 6,924 3,111 Charges for Service - General Government 617,953 653,521 717,816 16 2019 GENERAL FUND REVENUE ACCOUNT DETAIL ObjectAccountAccount Description 4110 STATE GRANTS (PERA & Perf Measurement) 4120 AID-LOCAL GOVERNMENT 4130 AID-FIRE # - see note 4140 AID-STATE POLICE PERA 4142 STATE GRANTS - OTHER - Fire MBFTE Training 4143 FED GRANT - POLICE 4144 FED GRANT - FIRE 4141 GRANTS - OTHER - Misc Pub Safety 4141 FEES-POST BOARD REIMB CONTINUING ED 4144 FED GRANT - Fire - Training officer 4150 GRANTS-OTHER - Police Intergovernmental Revenue 4310 REDWOOD PUBLIC SWIMMING 4311 REDWOOD SWIMMING LESSONS 4312 REDWOOD CONCESSIONS 4313 REDWOOD RENTALS 4330 SWIM CENTER REVENUE 4331 SWIM CENTER CONCESSION 4350 SUMMER PLAYGROUND ACTIVITIES 4351 PRE SCHOOL PROGRAMS 4352 TEEN PROGRAMS 4355 RECREATION USER FEES 4356 RECREATION LEAGUE ENTRY FEES 4357 JCRP CONCESSIONS 4358 VENDING COMMISSIONS 4359 REC SENIOR REVENUE-REIMB 4360 REC-SENIOR PROGRAM REVENUE 4224 CHGS FOR SERV -PK/REC OT REIMB Charges for Service - Recreation 4210 FEES-ELECTION FILING 4211 FEES-MAP SALES 4212 FEES-ASSESSMENT SEARCHES 4214 FEES-PLAT 4215 FEES-SPECIAL USE 4216 FEES-REZONING 4217 FEES-INSPECTIONS NAT RESOURCES 4218 FEES - CODE ENFORCEMENT 4219 FEES - ENGINEERING 4220 FEES - PROJECT PLANS 4224 FEES CHG PARK/REC OT REIMBURSEMENT 4229 FEES-OTHER Charges for Service - General Government (continued) 2017 Adopted 2018 Adopted 2019 Recommended 2020 RECOMMENDED 36,000 43,000 43,000 36,000 - - - - 281,030 285,000 287,000 290,000 340,000 418,000 420,000 420,000 6,000 18,000 18,000 18,000 - - - - - - - - 22,000 18,000 5,350 5,350 19,000 66,300 16,000 16,000 - - - - 2,500 15,955 56,900 56,900 706,530 864,255 846,250 842,250 29,000 33,000 31,000 31,000 20,600 20,600 20,600 20,600 7,600 8,000 8,000 8,000 - - - 556,000 566,000 566,000 566,000 110,000 120,000 120,000 130,000 10,300 17,300 17,300 17,300 31,000 31,600 37,000 43,000 - - - - 79,000 79,000 79,000 79,000 165,000 165,000 163,000 163,000 6,400 5,400 14,000 14,000 3,300 3,300 2,800 2,800 1,100 1,100 1,000 1,000 13,800 16,000 25,000 29,000 - - - - 1,033,100 1,066,300 1,084,700 1,104,700 - - - - 1,180 1,180 1,180 1,180 - - - - 8,400 8,400 8,400 8,400 2,430 2,430 2,430 2,430 8,400 8,400 8,400 8,400 15,800 15,800 15,800 15,800 2,100 2,100 2,100 2,100 818,000 1,018,000 995,000 1,040,000 - - - - - - - - 10,500 10,500 10,500 10,500 866,810 1,066,810 1,043,810 1,088,810 17 2019 GENERAL FUND REVENUE ACCOUNT DETAIL ObjectAccountAccount Description 2015 Actual 2016 Actual 2017 Actual 4250 FEES-ACCIDENT REPORT 309 291 320 4251 FEES-ANIMAL PICKUP 4,829 3,830 3,049 4259 FEES-OTHER PUBLIC SAFETY 10,433 12,894 4259 FEES-DARE,LIASON OFFICER 167,701 155,699 157,256 4226 FEES-OTHER PUBLIC SAFETY - - 5345 REIMBURSE POLICE SPEC DETAIL 42,608 - 47,813 5345 REIMBURSE POLICE SPEC DETAIL - - Charges for Service - Public Safety 215,447 170,253 221,332 5110 RENTS-REDWOOD 12,121 14,624 1,054 5115 RENTS-APPLE VALLEY COMM CENTER 48,561 57,924 76,333 5116 RENTS-HAYES COMM & SENIOR CTR 67,502 76,795 58,515 5120 RENTS-SWIM CENTER 11,100 15,813 12,254 5126 RENTS-FIELDS 35,976 50,426 51,921 5130 RENTS-TEEN CENTER 637 374 1,011 5199 RENTS-OTHER 8,523 7,349 9,636 Rentals Park / Rec Facilities 184,420 223,305 210,724 5197 RENTS-OTHER - Allina Fire Hall Lease 35,106 35,072 38,987 5195 RENTS -STREETS - - 5210 ANTENNA LEASE 458,389 441,177 454,499 5215 ANTENNA LEASE- ESCROWS - - 5199 RENTS-OTHER - - - Rentals Other 493,495 476,249 493,486 4270 COURT FINES 222,553 271,722 307,937 4276 SUBPOENA FEES 494 216 683 4275 PENALTIES 3,250 1,650 7,150 Fines & Penalties 226,297 273,588 315,770 8100 SALE OF PROPERTY - - 5010 INVESTMENT INTEREST 201,867 157,028 91,352 5310 CONTRIBUTIONS & DONATIONS 4,752 3,509 2,160 5320 POP MACHINE _ CITY HALL 495 2,560 562 5321 POP MACHINE - CMF 1,762 1,950 1,972 5322 WASTE OIL 198 - - 5330 FORESTERY REVENUE - 386 5340 REFUNDS & REIMBURSEMENTS - General Gov 68,875 77,727 68,257 5340 REFUNDS & REIMBURSEMENTS - Public Safety 52,033 5399 OTHER MISCELLANEOUS REVENUE (5,574) 106,088 33,279 Other Revenues 272,375 400,895 197,968 5396 ADMIN CHG - SPECIAL ASSESSMENT FUNDS - - 196,149 5395 ADMIN CHG -UTILITY FUNDS 704,000 688,500 750,230 5397 ADMIN CHG - INVESTMENT FUND 105,000 110,000 120,000 5499 ADMIN CHG - LIQUOR FUND - - Admin charge to other funds 809,000 798,500 1,066,379 5410 FROM LIQUOR FUND 600,000 630,000 630,000 5415 TRANSFER FROM WATER & SEWER FUND 620,000 651,000 670,500 5425 FROM POLICE RELIEF FUND Transfer In 1,220,000 1,281,000 1,300,500 Grand Total - General Fund 30,272,143 31,334,564 33,500,310 18 2019 GENERAL FUND REVENUE ACCOUNT DETAIL ObjectAccountAccount Description 4250 FEES-ACCIDENT REPORT 4251 FEES-ANIMAL PICKUP 4259 FEES-OTHER PUBLIC SAFETY 4259 FEES-DARE,LIASON OFFICER 4226 FEES-OTHER PUBLIC SAFETY 5345 REIMBURSE POLICE SPEC DETAIL 5345 REIMBURSE POLICE SPEC DETAIL Charges for Service - Public Safety 5110 RENTS-REDWOOD 5115 RENTS-APPLE VALLEY COMM CENTER 5116 RENTS-HAYES COMM & SENIOR CTR 5120 RENTS-SWIM CENTER 5126 RENTS-FIELDS 5130 RENTS-TEEN CENTER 5199 RENTS-OTHER Rentals Park / Rec Facilities 5197 RENTS-OTHER - Allina Fire Hall Lease 5195 RENTS -STREETS 5210 ANTENNA LEASE 5215 ANTENNA LEASE- ESCROWS 5199 RENTS-OTHER Rentals Other 4270 COURT FINES 4276 SUBPOENA FEES 4275 PENALTIES Fines & Penalties 8100 SALE OF PROPERTY 5010 INVESTMENT INTEREST 5310 CONTRIBUTIONS & DONATIONS 5320 POP MACHINE _ CITY HALL 5321 POP MACHINE - CMF 5322 WASTE OIL 5330 FORESTERY REVENUE 5340 REFUNDS & REIMBURSEMENTS - General Gov 5340 REFUNDS & REIMBURSEMENTS - Public Safety 5399 OTHER MISCELLANEOUS REVENUE Other Revenues 5396 ADMIN CHG - SPECIAL ASSESSMENT FUNDS 5395 ADMIN CHG -UTILITY FUNDS 5397 ADMIN CHG - INVESTMENT FUND 5499 ADMIN CHG - LIQUOR FUND Admin charge to other funds 5410 FROM LIQUOR FUND 5415 TRANSFER FROM WATER & SEWER FUND 5425 FROM POLICE RELIEF FUND Transfer In Grand Total - General Fund (continued) 2017 Adopted 2018 Adopted 2019 Recommended 2020 RECOMMENDED 1,000 1,000 1,000 1,000 7,100 7,100 7,100 7,100 10,200 10,200 10,200 10,200 158,300 161,465 160,400 163,600 10,200 10,200 10,200 10,200 47,300 47,300 47,300 47,300 - - - - 234,100 237,265 236,200 239,400 12,000 - - - 45,000 45,000 80,000 80,000 70,000 70,000 70,000 70,000 8,000 8,000 14,000 14,000 28,000 48,400 61,600 61,600 1,000 1,000 - - 8,000 8,100 7,000 7,000 172,000 180,500 232,600 232,600 35,700 37,140 37,885 38,645 - - - - 379,100 431,000 431,000 431,000 - - - - - - - - 414,800 468,140 468,885 469,645 275,400 275,400 275,400 295,400 - - - - 4,100 4,100 4,100 4,100 279,500 279,500 279,500 299,500 20,400 20,400 20,400 20,400 185,600 195,000 197,000 197,000 - - - - 3,000 3,000 200 200 2,000 2,000 200 200 500 500 - - - - - - 61,200 61,200 71,200 71,200 - - - - 20,400 20,400 35,400 35,400 293,100 302,500 324,400 324,400 69,200 69,200 69,200 69,200 750,230 769,450 792,500 816,000 120,000 124,000 124,000 125,000 - - - - 939,430 962,650 985,700 1,010,200 630,000 630,000 660,000 660,000 670,500 687,600 705,000 725,000 - - - - 1,300,500 1,317,600 1,365,000 1,385,000 31,530,315 33,156,255 34,024,360 35,235,775 19 Notes: 20 Department 2015 Actual 2016 Actual 2017 Actual 2017 Council Adopted Original 2018 Council Adopted Original 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 01 - MAYOR & CITY COUNCIL 130,976 133,498 138,100 151,030 157,375 162,335 154,135 169,755 161,855 02 - ADMINISTRATION 415,908 429,849 440,403 453,255 475,490 494,685 581,425 523,640 613,140 03 - CITY CLERK/ELECTIONS 254,729 373,727 279,424 295,118 473,800 320,773 313,613 504,913 497,513 04 - HUMAN RESOURCES/FRONT DESK 508,301 534,467 553,670 563,420 602,575 631,365 623,165 656,735 645,935 05 - INFORMATION TECHNOLOGY 667,735 677,532 643,438 792,295 836,475 985,760 995,340 1,057,475 1,066,875 16 - GENERAL GOVERNMENT BUILDINGS 371,683 436,762 427,171 390,080 376,340 386,401 379,641 395,955 389,755 2,349,332 2,585,836 2,482,205 2,645,198 2,922,055 2,981,319 3,047,319 3,308,473 3,375,073 08 - FINANCE 538,128 523,341 594,399 641,680 668,945 701,045 683,245 731,290 713,490 09 - DATA PROCESSING 214,021 252,042 261,033 260,463 243,935 244,482 244,482 253,442 253,442 10 - INDEPENDENT AUDIT 15,685 13,647 14,433 13,500 13,900 12,290 12,290 12,740 12,740 767,834 789,030 869,865 915,643 926,780 957,817 940,017 997,472 979,672 14 - LEGAL SERVICES 520,501 518,521 503,924 529,986 532,990 533,530 533,530 549,630 549,630 15 - COMMUNITY DEVELOPMENT 648,853 559,858 750,198 717,890 730,825 709,940 695,140 744,070 729,870 06 - CODE ENFORCEMENT 207,012 210,192 208,125 250,125 237,695 281,843 271,383 286,910 278,510 855,865 770,050 958,322 968,015 968,520 991,783 966,523 1,030,980 1,008,380 20 - POLICE 8,391,296 8,713,576 8,983,024 9,013,572 9,450,735 9,864,888 9,682,838 10,389,161 10,244,161 21 - CIVIL DEFENSE 16,699 16,832 17,445 20,185 20,185 20,185 19,185 20,775 19,775 22 - COMM SERV OFFIC (CSO) 89,480 82,165 85,021 102,465 106,350 109,175 109,000 113,355 113,355 8,497,475 8,812,573 9,085,490 9,136,222 9,577,270 9,994,248 9,811,023 10,523,291 10,377,291 23 - FIRE 1,680,782 1,681,901 1,716,624 1,920,210 1,930,630 2,001,190 1,963,642 2,074,478 2,023,378 76 - FIRE RELIEF 477,884 543,017 527,531 526,230 540,130 543,223 543,223 547,500 547,500 2,158,666 2,224,918 2,244,155 2,446,440 2,470,760 2,544,413 2,506,865 2,621,978 2,570,878 27 - PW ENGINEERING 496,705 511,827 657,361 705,895 859,155 805,370 839,890 893,965 883,615 28 - BUILDING INSPECTIONS 734,062 779,860 1,090,176 980,355 1,015,410 1,021,980 1,004,290 1,045,270 1,031,820 29 - PUBLIC WORKS ADMIN/NATURAL RES 429,907 454,934 476,162 547,010 578,005 680,805 607,395 715,480 647,595 30 - FLEET & BUILDINGS-CMF 659,953 597,866 633,632 647,465 650,760 825,000 692,475 853,365 824,090 31 - STREET MAINTENANCE 1,579,649 1,670,397 1,814,329 1,852,200 2,095,385 2,285,983 2,182,533 2,394,959 2,294,890 32 - SNOW & ICE REMOVAL 296,151 307,883 252,813 394,675 371,030 430,840 399,840 436,536 411,536 33 - TRAFFIC SIGNS/SIGNALS/MARKERS 174,818 182,697 206,749 195,630 245,340 229,955 224,055 240,600 231,600 4,371,245 4,505,465 5,131,222 5,323,230 5,815,085 6,279,933 5,950,478 6,580,175 6,325,146 37 - PARK/RECREATION ADMINISTRATION 869,424 869,466 920,510 937,650 955,880 1,028,205 1,002,160 1,042,820 1,032,420 38 - PARK MAINTENANCE 2,384,305 2,712,993 2,749,024 2,819,490 2,942,745 3,553,735 3,003,195 3,424,845 3,045,205 39 - RECREATION PROGRAMS 167,506 176,871 167,423 189,840 186,980 199,920 182,395 192,965 190,365 40 - REDWOOD POOL 110,202 104,470 100,709 110,290 104,670 199,195 173,470 124,695 112,645 41 - RECREATION SELF-SUPPORTED PROG 198,822 206,311 191,057 197,142 200,925 206,610 200,820 216,070 211,070 42 - AV COMMUNITY CENTER 317,324 387,787 437,314 322,680 292,345 325,795 309,965 348,795 333,295 44 - AQUATIC SWIM CENTER 685,503 629,588 688,235 669,465 642,600 1,072,520 868,320 627,610 623,510 45 - APPLE VALLEY SENIOR CENTER 374,710 371,505 410,775 384,050 399,655 510,370 415,710 437,805 428,205 5,107,797 5,458,992 5,665,047 5,630,607 5,725,800 7,096,350 6,156,035 6,415,605 5,976,715 47 - INSURANCE 280,600 299,366 314,976 309,200 319,350 325,150 325,150 334,500 334,500 48 - CONTINGENCY & TRANSFERS 4,433,413 4,871,171 5,528,255 3,591,249 3,897,645 3,685,000 3,787,420 3,794,000 3,738,490 4,714,014 5,170,537 5,843,231 3,900,449 4,216,995 4,010,150 4,112,570 4,128,500 4,072,990 Grand Total 29,342,728 30,835,920 32,783,462 31,495,790 33,156,255 35,389,543 34,024,360 36,156,104 35,235,775 CITY OF APPLE VALLEY 2019-2020 GENERAL FUND SUMMARY TOTAL EXPENSES BY DEPARTMENT 21 Object Account 2015 Actual 2016 Actual 2017 Actual 2017 Council Adopted Original 2018 Council Adopted Original 6110 - SALARY-REGULAR EMPLOYEES 11,160,631 11,539,664 12,007,883 11,830,870 12,344,825 6111 - SALARY PART-TIME 769,834 817,080 832,664 1,226,975 856,960 6112 - SALARY-SEASONAL TEMP 807,192 860,763 816,271 469,130 805,100 6113 - OVERTIME-REGULAR EMPLOYEES 542,837 600,174 465,198 506,775 596,225 6114 - OVERTIME PART-TIME EMPLOYEES 3,091 3,498 2,797 9,100 6,100 6117 - HOLIDAY PAY 144,831 132,568 146,852 131,075 130,960 6121 - INSURANCE CASH BENEFIT 41,297 46,020 53,430 0 0 6122 - COMP REQUEST -217,792 -252,803 -229,829 0 -140,000 6123 - SALARY-OTHER 0 0 0 396,301 475,530 6124 - OVERTIME-SEASONAL TEMP 8,997 5,432 5,706 5,300 5,300 6105 - SALARIES AND WAGES 13,260,920 13,752,397 14,100,971 14,575,526 15,081,000 6138 - MEDICARE 182,424 188,265 195,444 206,800 214,870 6139 - FICA 470,879 480,349 501,299 530,940 553,135 6141 - PENSIONS-PERA 1,315,951 1,362,153 1,399,513 1,425,825 1,507,410 6142 - WORKERS COMPENSATION 322,785 399,531 476,063 496,057 529,440 6143 - UNEMPLOYMENT COMPENSATION 5,600 10,551 11,976 6,200 6,200 6144 - LONG-TERM DISABILITY INSURANCE 28,494 30,829 23,582 35,060 35,090 6145 - MEDICAL INSURANCE 1,645,596 1,803,074 1,992,785 2,153,360 2,323,070 6146 - DENTAL INSURANCE 155,890 153,755 169,224 0 0 6147 - LIFE INSURANCE-BASIC 875 903 934 0 0 6148 - LIFE INSURANCE-SUPP/DEPEND 40,930 43,364 50,543 0 0 6170 - EMPLOYEE PAID PREMIUMS -267,082 6125 - EMPLOYEE BENEFITS 4,169,424 4,472,775 4,554,281 4,854,242 5,169,215 6100 - TOTAL PERSONAL SERVICES 17,430,344 18,225,172 18,655,252 19,429,768 20,250,215 6210 - OFFICE SUPPLIES 30,609 24,372 26,539 31,995 34,455 6211 - SMALL TOOLS & EQUIPMENT 113,389 119,740 187,248 168,788 152,780 6212 - MOTOR FUELS/OILS 263,735 207,178 214,590 301,915 264,555 6213 - FERTILIZER 49,867 46,859 30,581 50,000 51,000 6214 - CHEMICALS 12,858 9,014 11,904 10,655 10,985 6215 - EQUIPMENT-PARTS 164,337 207,470 183,975 174,599 163,975 6216 - VEHICLES-TIRES/BATTERIES 33,704 31,011 40,895 33,760 34,900 6229 - GENERAL SUPPLIES 591,820 544,775 566,293 630,128 678,825 6205 - SUPPLIES 1,260,318 1,190,419 1,262,025 1,401,840 1,391,475 6231 - LEGAL SERVICES 521,215 518,521 504,906 530,786 532,990 6235 - CONSULTANT SERVICES 185,351 178,655 342,604 267,178 294,305 6236 - ELECTION JUDGE PAYMENTS 0 63,601 0 0 68,800 6237 - TELEPHONE/PAGERS 99,839 126,789 132,831 125,140 142,710 6238 - POSTAGE/UPS/FEDEX 25,611 40,148 27,961 32,100 35,300 6239 - PRINTING 71,946 70,407 78,691 88,150 86,215 6240 - CLEANING SERVICE/GARBAGE 63,260 64,083 89,618 98,574 90,405 6242 - FIRE ALARM PLAN REVIEWS 525 0 0 500 750 6243 - ELECTRICAL PERMIT FEES 79,467 86,949 121,885 85,000 85,000 6244 - ROW EPERMIT FEES 916 975 1,244 950 1,000 6249 - OTHER CONTRACTUAL SERVICES 1,643,905 1,650,741 1,673,908 1,830,775 1,967,240 6230 - CONTRACTUAL SERVICES 2,692,035 2,800,869 2,973,649 3,059,153 3,304,715 6255 - UTILITIES-ELECTRIC 317,061 291,652 308,222 302,057 296,920 6256 - UTILITIES-NATURAL GAS 125,552 116,723 140,025 162,316 137,180 6257 - UTILITIES-PROPANE/WATER/SEWER 108,864 149,386 109,384 123,652 123,015 6250 - UTILITIES 551,477 557,761 557,632 588,025 557,115 6265 - REPAIRS-EQUIPMENT 156,118 161,901 148,839 162,708 165,765 6266 - REPAIRS-BUILDING 177,515 130,476 162,802 184,233 169,340 6269 - REPAIRS-OTHER 29,237 76,934 91,573 85,220 104,200 6260 - REPAIRS AND MAINTENA 362,869 369,311 403,215 432,161 439,305 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 72,209 75,757 77,138 96,160 100,190 6276 - SCHOOLS/CONFERENCES/EXP OTHER 67,786 62,741 67,232 92,813 91,510 6277 - MILEAGE/AUTO ALLOWANCE 30,868 28,845 28,923 34,800 36,865 6278 - SUBSISTENCE ALLOWANCE 7,554 4,450 6,700 10,050 9,050 6279 - EDUCATION ASSISTANCE 0 0 0 0 0 6280 - DUES & SUBSCRIPTIONS 118,829 123,256 129,420 131,238 155,095 6281 - UNIFORM/CLOTHING ALLOWANCE 149,266 151,618 165,214 163,925 189,410 6270 - TRAINING/TRAVEL/DUES 446,512 446,667 474,626 528,986 582,120 6200 - TOTAL OPERATING COSTS 5,313,212 5,365,028 5,671,147 6,010,165 6,274,730 City of Apple Valley 2019-2020 Budget Summary General Fund 22 Object Account 6110 - SALARY-REGULAR EMPLOYEES 6111 - SALARY PART-TIME 6112 - SALARY-SEASONAL TEMP 6113 - OVERTIME-REGULAR EMPLOYEES 6114 - OVERTIME PART-TIME EMPLOYEES 6117 - HOLIDAY PAY 6121 - INSURANCE CASH BENEFIT 6122 - COMP REQUEST 6123 - SALARY-OTHER 6124 - OVERTIME-SEASONAL TEMP 6105 - SALARIES AND WAGES 6138 - MEDICARE 6139 - FICA 6141 - PENSIONS-PERA 6142 - WORKERS COMPENSATION 6143 - UNEMPLOYMENT COMPENSATION 6144 - LONG-TERM DISABILITY INSURANCE 6145 - MEDICAL INSURANCE 6146 - DENTAL INSURANCE 6147 - LIFE INSURANCE-BASIC 6148 - LIFE INSURANCE-SUPP/DEPEND 6170 - EMPLOYEE PAID PREMIUMS 6125 - EMPLOYEE BENEFITS 6100 - TOTAL PERSONAL SERVICES 6210 - OFFICE SUPPLIES 6211 - SMALL TOOLS & EQUIPMENT 6212 - MOTOR FUELS/OILS 6213 - FERTILIZER 6214 - CHEMICALS 6215 - EQUIPMENT-PARTS 6216 - VEHICLES-TIRES/BATTERIES 6229 - GENERAL SUPPLIES 6205 - SUPPLIES 6231 - LEGAL SERVICES 6235 - CONSULTANT SERVICES 6236 - ELECTION JUDGE PAYMENTS 6237 - TELEPHONE/PAGERS 6238 - POSTAGE/UPS/FEDEX 6239 - PRINTING 6240 - CLEANING SERVICE/GARBAGE 6242 - FIRE ALARM PLAN REVIEWS 6243 - ELECTRICAL PERMIT FEES 6244 - ROW EPERMIT FEES 6249 - OTHER CONTRACTUAL SERVICES 6230 - CONTRACTUAL SERVICES 6255 - UTILITIES-ELECTRIC 6256 - UTILITIES-NATURAL GAS 6257 - UTILITIES-PROPANE/WATER/SEWER 6250 - UTILITIES 6265 - REPAIRS-EQUIPMENT 6266 - REPAIRS-BUILDING 6269 - REPAIRS-OTHER 6260 - REPAIRS AND MAINTENA 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 6276 - SCHOOLS/CONFERENCES/EXP OTHER 6277 - MILEAGE/AUTO ALLOWANCE 6278 - SUBSISTENCE ALLOWANCE 6279 - EDUCATION ASSISTANCE 6280 - DUES & SUBSCRIPTIONS 6281 - UNIFORM/CLOTHING ALLOWANCE 6270 - TRAINING/TRAVEL/DUES 6200 - TOTAL OPERATING COSTS City of Apple Valley 2019-2020 Budget Summary General Fund 2019 Dept Requested 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 13,167,020 12,982,795 13,810,140 13,819,805 883,700 883,700 1,201,080 1,201,080 816,000 800,000 667,950 651,950 619,100 594,100 645,000 620,000 6,100 6,100 6,100 6,100 123,225 123,225 128,590 128,590 -140,000 -140,000 -140,000 -140,000 521,070 517,860 520,300 516,945 5,300 5,300 5,300 5,300 16,001,515 15,773,080 16,844,460 16,809,770 219,808 218,528 230,225 228,895 568,000 562,530 593,150 587,465 1,583,375 1,576,760 1,699,930 1,693,055 588,885 583,950 628,485 623,215 12,000 12,000 12,000 12,000 36,840 36,595 38,640 38,395 2,482,800 2,467,675 2,701,740 2,652,840 0 -253,700 0 -253,700 5,491,708 5,204,338 5,904,170 5,582,165 21,493,223 20,977,418 22,748,630 22,391,935 33,025 31,025 34,065 32,065 131,960 112,960 136,904 117,050 337,785 310,705 337,246 315,856 51,000 45,000 45,000 45,000 17,085 15,085 15,690 15,690 164,014 163,514 165,405 165,405 35,460 34,460 38,235 37,235 653,278 642,113 657,240 634,740 1,423,607 1,354,862 1,429,785 1,363,041 534,330 534,330 550,530 550,530 268,435 257,235 304,935 300,835 147,303 138,505 138,930 138,030 32,900 32,900 33,500 33,500 84,170 78,270 90,090 86,090 85,631 85,631 86,365 86,365 750 750 750 750 100,000 100,000 90,000 90,000 1,200 1,400 1,300 1,300 2,005,170 2,009,745 2,105,016 2,104,816 3,259,889 3,238,766 3,401,416 3,392,216 301,730 294,700 305,745 301,820 146,780 127,680 139,279 129,279 155,060 143,860 154,580 145,960 603,570 566,240 599,604 577,059 191,955 175,155 193,952 182,472 142,240 145,740 144,280 143,280 352,500 150,500 212,000 92,000 686,695 471,395 550,232 417,752 104,268 100,818 105,210 101,435 94,454 98,454 93,255 94,755 33,385 32,385 34,285 33,285 9,375 9,375 9,375 9,375 178,663 180,613 178,128 181,453 179,654 178,654 181,297 181,297 599,799 600,299 601,550 601,600 6,573,560 6,231,562 6,582,587 6,351,668 23 Object Account 2015 Actual 2016 Actual 2017 Actual 2017 Council Adopted Original 2018 Council Adopted Original City of Apple Valley 2019-2020 Budget Summary General Fund 6310 - RENTAL EXPENSE 145,827 108,995 108,175 112,765 114,680 6311 - INSURANCE-PROPERTY/LIABILITY 275,000 288,000 303,000 303,000 313,150 6319 - REIMBURSEMENT OF REV COLL FOR 476,537 541,408 526,781 524,230 537,930 6320 - REFUNDS & REIMBURSEMENTS 27 0 0 200 200 6321 - CASH OVER/SHORT 0 -123 125 0 0 6322 - UNCOLLECTIBLE CHECKS/ACCOUNTS 0 0 0 0 0 6333 - GENERAL-CASH DISCOUNTS -1,053 -989 -725 0 0 6349 - LATE FEES/FINANCE CHARGES 606 89 380 0 0 6350 - BANK FEES/CHARGES 0 0 0 0 0 6351 - VISA/BANK CHARGES 23,917 29,575 26,608 24,600 26,250 6355 - ONLINE REGISTRATION FEES 19,743 26,125 22,872 21,000 21,000 6399 - OTHER CHARGES 323,447 341,224 428,759 441,732 492,920 6300 - TOTAL OTHER EXPENDITURES 1,264,051 1,334,305 1,415,974 1,427,527 1,506,130 6400 - TOTAL EXPENDITURES 0 0 0 0 0 6540 - TAXABLE MISC FOR RESALE 78,753 69,789 60,492 69,500 68,500 6545 - NON-TAXABLE MISC FOR RESALE 1,239 0 0 2,700 2,700 6500 - TOTAL EXPENDITURES 79,991 69,789 60,492 72,200 71,200 6600 - TOTAL DEPRECIATION 0 0 0 6715 - CAPITAL OUTLAY-BUILDINGS 0 78,771 61,089 0 0 6720 - CAPITAL OUTLAY-FURNITURE & FIX 0 8,595 49,447 0 5,500 6725 - CAPITAL OUTLAY-OFFICE EQUIP 103,667 55,541 219,915 146,950 118,300 6730 - CAPITAL OUTLAY-TRANSPORTATION 5,170 16,853 0 51,000 27,500 6735 - CAPITAL OUTLAY-OTHER IMPROVEME 155,018 102,941 179,009 69,500 26,500 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 82,012 12,870 120,457 44,000 109,000 6745 - VERF CHARGES 494,268 716,355 841,580 736,580 969,180 6700 - TOTAL CAPITAL OUTLAY 840,135 991,927 1,471,497 1,048,030 1,255,980 6900 - TOTAL DEBT SERVICE 0 0 0 6001 - EXPENDITURES 24,927,734 25,986,220 27,274,362 27,987,690 29,358,255 7110 - TRANSFER TO OTHER FUNDS 4,415,000 4,849,700 5,509,100 3,508,100 3,798,000 7100 - TOTAL TRANSFERS 4,415,000 4,849,700 5,509,100 3,508,100 3,798,000 GRAND TOTALS 29,342,734 30,835,920 32,783,462 31,495,790 33,156,255 24 Object Account City of Apple Valley 2019-2020 Budget Summary General Fund 6310 - RENTAL EXPENSE 6311 - INSURANCE-PROPERTY/LIABILITY 6319 - REIMBURSEMENT OF REV COLL FOR 6320 - REFUNDS & REIMBURSEMENTS 6321 - CASH OVER/SHORT 6322 - UNCOLLECTIBLE CHECKS/ACCOUNTS 6333 - GENERAL-CASH DISCOUNTS 6349 - LATE FEES/FINANCE CHARGES 6350 - BANK FEES/CHARGES 6351 - VISA/BANK CHARGES 6355 - ONLINE REGISTRATION FEES 6399 - OTHER CHARGES 6300 - TOTAL OTHER EXPENDITURES 6400 - TOTAL EXPENDITURES 6540 - TAXABLE MISC FOR RESALE 6545 - NON-TAXABLE MISC FOR RESALE 6500 - TOTAL EXPENDITURES 6600 - TOTAL DEPRECIATION 6715 - CAPITAL OUTLAY-BUILDINGS 6720 - CAPITAL OUTLAY-FURNITURE & FIX 6725 - CAPITAL OUTLAY-OFFICE EQUIP 6730 - CAPITAL OUTLAY-TRANSPORTATION 6735 - CAPITAL OUTLAY-OTHER IMPROVEME 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 6745 - VERF CHARGES 6700 - TOTAL CAPITAL OUTLAY 6900 - TOTAL DEBT SERVICE 6001 - EXPENDITURES 7110 - TRANSFER TO OTHER FUNDS 7100 - TOTAL TRANSFERS GRAND TOTALS 2019 Dept Requested 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 113,215 110,965 116,330 116,930 313,150 313,150 322,500 322,500 542,223 542,223 546,500 546,500 100 100 100 100 24,850 24,850 25,850 25,850 21,000 21,000 22,500 22,500 475,962 551,482 484,157 422,942 1,490,500 1,563,770 1,517,937 1,457,322 69,500 68,500 69,500 68,500 2,700 100 2,700 100 72,200 68,600 72,200 68,600 0000 5,500 0 0 0 163,600 158,600 154,600 151,100 0000 416,500 67,000 245,500 41,000 523,000 302,000 26,000 0 1,048,460 1,032,410 1,096,650 1,062,150 2,157,060 1,560,010 1,522,750 1,254,250 31,786,543 30,401,360 32,444,104 31,523,775 3,603,000 3,623,000 3,712,000 3,712,000 3,603,000 3,623,000 3,712,000 3,712,000 35,389,543 34,024,360 36,156,104 35,235,775 25 Department Object Account 2015 Actual 2016 Actual 2017 Actual 2017 Council Adoped Original 2018 Council Adopted Original 01 - MAYOR & CITY COUNCIL TOTAL PERSONNEL SERVICES 108,510 116,658 115,566 119,100 125,965 01 - MAYOR & CITY COUNCIL TOTAL OPERATING COSTS 21,903 16,840 22,384 31,930 31,410 01 - MAYOR & CITY COUNCIL TOTAL OTHER EXPENDITURES 563 0 150 01 - MAYOR & CITY COUNCIL EXPENDITURES 130,976 133,498 138,100 151,030 157,375 02 - ADMINISTRATION TOTAL PERSONNEL SERVICES 400,993 414,025 427,350 435,665 457,945 02 - ADMINISTRATION TOTAL OPERATING COSTS 14,915 15,824 13,053 17,590 17,545 02 - ADMINISTRATION TOTAL OTHER EXPENDITURES 0 0 0 02 - ADMINISTRATION EXPENDITURES 415,908 429,849 440,403 453,255 475,490 03 - CITY CLERK/ELECTIONS TOTAL PERSONNEL SERVICES 185,029 233,025 197,109 208,645 263,900 03 - CITY CLERK/ELECTIONS TOTAL OPERATING COSTS 69,700 133,165 80,361 86,473 206,900 03 - CITY CLERK/ELECTIONS TOTAL OTHER EXPENDITURES 0 1,612 0 0 3,000 03 - CITY CLERK/ELECTIONS TOTAL CAPITAL OUTLAY 0 5,925 1,954 0 0 03 - CITY CLERK/ELECTIONS EXPENDITURES 254,729 373,727 279,424 295,118 473,800 04 - HUMAN RESOURCES/FRONT DESK TOTAL PERSONNEL SERVICES 452,519 477,973 497,403 496,490 523,080 04 - HUMAN RESOURCES/FRONT DESK TOTAL OPERATING COSTS 40,308 34,739 33,078 35,980 47,195 04 - HUMAN RESOURCES/FRONT DESK TOTAL OTHER EXPENDITURES 15,475 21,756 22,426 29,200 32,300 04 - HUMAN RESOURCES/FRONT DESK TOTAL CAPITAL OUTLAY 0 0 762 1,750 0 04 - HUMAN RESOURCES/FRONT DESK EXPENDITURES 508,301 534,467 553,670 563,420 602,575 05 - INFORMATION TECHNOLOGY TOTAL PERSONNEL SERVICES 366,074 400,512 340,136 428,805 468,150 05 - INFORMATION TECHNOLOGY TOTAL OPERATING COSTS 187,267 218,395 117,916 210,090 245,025 05 - INFORMATION TECHNOLOGY TOTAL OTHER EXPENDITURES 9,027 8,380 8,230 8,200 8,200 05 - INFORMATION TECHNOLOGY TOTAL CAPITAL OUTLAY 105,367 50,245 177,157 145,200 115,100 05 - INFORMATION TECHNOLOGY EXPENDITURES 667,735 677,532 643,438 792,295 836,475 06 - CODE ENFORCEMENT TOTAL PERSONNEL SERVICES 192,547 194,942 196,007 209,725 214,945 06 - CODE ENFORCEMENT TOTAL OPERATING COSTS 11,981 12,710 9,578 37,860 20,210 06 - CODE ENFORCEMENT TOTAL OTHER EXPENDITURES 0 0 0 0 0 06 - CODE ENFORCEMENT TOTAL CAPITAL OUTLAY 2,484 2,540 2,540 2,540 2,540 06 - CODE ENFORCEMENT TOTAL DEBT SERVICE 0 0 0 06 - CODE ENFORCEMENT EXPENDITURES 207,012 210,192 208,125 250,125 237,695 08 - FINANCE TOTAL PERSONNEL SERVICES 460,152 470,761 550,926 588,825 612,670 08 - FINANCE TOTAL OPERATING COSTS 39,159 44,463 36,399 47,605 50,985 08 - FINANCE TOTAL OTHER EXPENDITURES 36,768 8,117 7,074 5,250 5,290 08 - FINANCE TOTAL EXPENDITURES 0 0 0 08 - FINANCE TOTAL CAPITAL OUTLAY 2,050 0 0 0 0 08 - FINANCE EXPENDITURES 538,128 523,341 594,399 641,680 668,945 09 - DATA PROCESSING TOTAL OPERATING COSTS 0 0 0 0 0 09 - DATA PROCESSING TOTAL OTHER EXPENDITURES 214,021 252,042 261,033 260,463 243,935 09 - DATA PROCESSING EXPENDITURES 214,021 252,042 261,033 260,463 243,935 10 - INDEPENDENT AUDIT TOTAL OPERATING COSTS 15,685 13,647 14,433 13,500 13,900 10 - INDEPENDENT AUDIT EXPENDITURES 15,685 13,647 14,433 13,500 13,900 14 - LEGAL SERVICES TOTAL PERSONNEL SERVICES 0 0 0 14 - LEGAL SERVICES TOTAL OPERATING COSTS 520,501 518,521 503,924 529,986 532,990 14 - LEGAL SERVICES EXPENDITURES 520,501 518,521 503,924 529,986 532,990 15 - COMMUNITY DEVELOPMENT TOTAL PERSONNEL SERVICES 577,214 515,665 593,484 602,265 628,950 15 - COMMUNITY DEVELOPMENT TOTAL OPERATING COSTS 70,987 43,643 156,113 115,625 101,875 15 - COMMUNITY DEVELOPMENT TOTAL OTHER EXPENDITURES 652 550 600 15 - COMMUNITY DEVELOPMENT TOTAL CAPITAL OUTLAY 0 0 0 0 0 15 - COMMUNITY DEVELOPMENT EXPENDITURES 648,853 559,858 750,198 717,890 730,825 16 - GENERAL GOVERNMENT BUILDINGS TOTAL PERSONNEL SERVICES 181,730 190,355 180,144 186,105 183,270 16 - GENERAL GOVERNMENT BUILDINGS TOTAL OPERATING COSTS 184,774 161,837 190,497 198,655 187,750 16 - GENERAL GOVERNMENT BUILDINGS TOTAL OTHER EXPENDITURES -15 -21 -6 16 - GENERAL GOVERNMENT BUILDINGS TOTAL EXPENDITURES 2,638 3,200 2,571 2,700 2,700 16 - GENERAL GOVERNMENT BUILDINGS TOTAL CAPITAL OUTLAY 2,556 81,391 53,965 2,620 2,620 16 - GENERAL GOVERNMENT BUILDINGS EXPENDITURES 371,683 436,762 427,171 390,080 376,340 20 - POLICE TOTAL PERSONNEL SERVICES 6,844,775 7,209,491 7,338,853 7,395,380 7,740,480 20 - POLICE TOTAL OPERATING COSTS 1,276,464 1,264,261 1,342,788 1,387,822 1,458,885 20 - POLICE TOTAL OTHER EXPENDITURES 69,775 34,396 28,051 33,500 33,500 20 - POLICE TOTAL EXPENDITURES 0 0 0 20 - POLICE TOTAL CAPITAL OUTLAY 200,281 205,428 273,331 196,870 217,870 20 - POLICE EXPENDITURES 8,391,296 8,713,576 8,983,024 9,013,572 9,450,735 21 - CIVIL DEFENSE TOTAL PERSONNEL SERVICES 0 0 21 - CIVIL DEFENSE TOTAL OPERATING COSTS 16,699 16,849 17,457 20,185 20,185 21 - CIVIL DEFENSE TOTAL OTHER EXPENDITURES 0 -17 -12 21 - CIVIL DEFENSE TOTAL CAPITAL OUTLAY 0 0 0 0 0 21 - CIVIL DEFENSE EXPENDITURES 16,699 16,832 17,445 20,185 20,185 22 - COMM SERV OFFIC (CSO) TOTAL PERSONNEL SERVICES 78,124 71,031 74,898 87,190 91,575 22 - COMM SERV OFFIC (CSO) TOTAL OPERATING COSTS 11,356 11,135 10,138 15,275 14,775 22 - COMM SERV OFFIC (CSO) TOTAL OTHER EXPENDITURES -0 0 -15 22 - COMM SERV OFFIC (CSO) EXPENDITURES 89,480 82,165 85,021 102,465 106,350 CITY OF APPLE VALLEY 2019-2020 GENERAL FUND SUMMARY EXPENSES BY DEPARTMENT AND TYPE 26 Department Object Account 01 - MAYOR & CITY COUNCIL TOTAL PERSONNEL SERVICES 01 - MAYOR & CITY COUNCIL TOTAL OPERATING COSTS 01 - MAYOR & CITY COUNCIL TOTAL OTHER EXPENDITURES 01 - MAYOR & CITY COUNCIL EXPENDITURES 02 - ADMINISTRATION TOTAL PERSONNEL SERVICES 02 - ADMINISTRATION TOTAL OPERATING COSTS 02 - ADMINISTRATION TOTAL OTHER EXPENDITURES 02 - ADMINISTRATION EXPENDITURES 03 - CITY CLERK/ELECTIONS TOTAL PERSONNEL SERVICES 03 - CITY CLERK/ELECTIONS TOTAL OPERATING COSTS 03 - CITY CLERK/ELECTIONS TOTAL OTHER EXPENDITURES 03 - CITY CLERK/ELECTIONS TOTAL CAPITAL OUTLAY 03 - CITY CLERK/ELECTIONS EXPENDITURES 04 - HUMAN RESOURCES/FRONT DESK TOTAL PERSONNEL SERVICES 04 - HUMAN RESOURCES/FRONT DESK TOTAL OPERATING COSTS 04 - HUMAN RESOURCES/FRONT DESK TOTAL OTHER EXPENDITURES 04 - HUMAN RESOURCES/FRONT DESK TOTAL CAPITAL OUTLAY 04 - HUMAN RESOURCES/FRONT DESK EXPENDITURES 05 - INFORMATION TECHNOLOGY TOTAL PERSONNEL SERVICES 05 - INFORMATION TECHNOLOGY TOTAL OPERATING COSTS 05 - INFORMATION TECHNOLOGY TOTAL OTHER EXPENDITURES 05 - INFORMATION TECHNOLOGY TOTAL CAPITAL OUTLAY 05 - INFORMATION TECHNOLOGY EXPENDITURES 06 - CODE ENFORCEMENT TOTAL PERSONNEL SERVICES 06 - CODE ENFORCEMENT TOTAL OPERATING COSTS 06 - CODE ENFORCEMENT TOTAL OTHER EXPENDITURES 06 - CODE ENFORCEMENT TOTAL CAPITAL OUTLAY 06 - CODE ENFORCEMENT TOTAL DEBT SERVICE 06 - CODE ENFORCEMENT EXPENDITURES 08 - FINANCE TOTAL PERSONNEL SERVICES 08 - FINANCE TOTAL OPERATING COSTS 08 - FINANCE TOTAL OTHER EXPENDITURES 08 - FINANCE TOTAL EXPENDITURES 08 - FINANCE TOTAL CAPITAL OUTLAY 08 - FINANCE EXPENDITURES 09 - DATA PROCESSING TOTAL OPERATING COSTS 09 - DATA PROCESSING TOTAL OTHER EXPENDITURES 09 - DATA PROCESSING EXPENDITURES 10 - INDEPENDENT AUDIT TOTAL OPERATING COSTS 10 - INDEPENDENT AUDIT EXPENDITURES 14 - LEGAL SERVICES TOTAL PERSONNEL SERVICES 14 - LEGAL SERVICES TOTAL OPERATING COSTS 14 - LEGAL SERVICES EXPENDITURES 15 - COMMUNITY DEVELOPMENT TOTAL PERSONNEL SERVICES 15 - COMMUNITY DEVELOPMENT TOTAL OPERATING COSTS 15 - COMMUNITY DEVELOPMENT TOTAL OTHER EXPENDITURES 15 - COMMUNITY DEVELOPMENT TOTAL CAPITAL OUTLAY 15 - COMMUNITY DEVELOPMENT EXPENDITURES 16 - GENERAL GOVERNMENT BUILDINGS TOTAL PERSONNEL SERVICES 16 - GENERAL GOVERNMENT BUILDINGS TOTAL OPERATING COSTS 16 - GENERAL GOVERNMENT BUILDINGS TOTAL OTHER EXPENDITURES 16 - GENERAL GOVERNMENT BUILDINGS TOTAL EXPENDITURES 16 - GENERAL GOVERNMENT BUILDINGS TOTAL CAPITAL OUTLAY 16 - GENERAL GOVERNMENT BUILDINGS EXPENDITURES 20 - POLICE TOTAL PERSONNEL SERVICES 20 - POLICE TOTAL OPERATING COSTS 20 - POLICE TOTAL OTHER EXPENDITURES 20 - POLICE TOTAL EXPENDITURES 20 - POLICE TOTAL CAPITAL OUTLAY 20 - POLICE EXPENDITURES 21 - CIVIL DEFENSE TOTAL PERSONNEL SERVICES 21 - CIVIL DEFENSE TOTAL OPERATING COSTS 21 - CIVIL DEFENSE TOTAL OTHER EXPENDITURES 21 - CIVIL DEFENSE TOTAL CAPITAL OUTLAY 21 - CIVIL DEFENSE EXPENDITURES 22 - COMM SERV OFFIC (CSO) TOTAL PERSONNEL SERVICES 22 - COMM SERV OFFIC (CSO) TOTAL OPERATING COSTS 22 - COMM SERV OFFIC (CSO) TOTAL OTHER EXPENDITURES 22 - COMM SERV OFFIC (CSO) EXPENDITURES CITY OF APPLE VALLEY 2019-2020 GENERAL FUND SUMMARY EXPENSES BY DEPARTMENT AND TYPE 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 130,700 122,500 138,120 130,220 31,635 31,635 31,635 31,635 162,335 154,135 169,755 161,855 477,725 564,465 506,605 596,105 16,960 16,960 17,035 17,035 494,685 581,425 523,640 613,140 225,910 218,750 401,650 394,250 94,863 94,863 99,663 99,663 0 0 3,600 3,600 320,773 313,613 504,913 497,513 546,320 542,220 569,790 565,990 48,745 48,745 50,745 47,745 35,300 32,200 35,200 32,200 1,000 0 1,000 0 631,365 623,165 656,735 645,935 586,445 577,725 612,210 603,310 245,315 263,615 290,265 308,565 8,000 8,000 8,000 8,000 146,000 146,000 147,000 147,000 985,760 995,340 1,057,475 1,066,875 256,443 253,683 263,510 260,810 22,860 15,160 20,860 15,160 2,540 2,540 2,540 2,540 281,843 271,383 286,910 278,510 641,920 626,120 671,615 655,815 49,735 47,735 50,285 48,285 5,290 5,290 5,290 5,290 4,100 4,100 4,100 4,100 701,045 683,245 731,290 713,490 244,482 244,482 253,442 253,442 244,482 244,482 253,442 253,442 12,290 12,290 12,740 12,740 12,290 12,290 12,740 12,740 533,530 533,530 549,630 549,630 533,530 533,530 549,630 549,630 662,565 650,765 696,695 685,495 47,375 43,775 47,375 43,775 0 600 0 600 709,940 695,140 744,070 729,870 195,460 194,300 202,655 201,555 185,621 182,621 187,980 185,480 2,700 100 2,700 100 2,620 2,620 2,620 2,620 386,401 379,641 395,955 389,755 8,053,025 7,875,975 8,521,890 8,413,790 1,543,643 1,538,643 1,599,051 1,562,151 30,000 30,000 30,000 30,000 238,220 238,220 238,220 238,220 9,864,888 9,682,838 10,389,161 10,244,161 20,185 19,185 20,775 19,775 20,185 19,185 20,775 19,775 94,375 94,375 98,730 98,730 14,800 14,625 14,625 14,625 109,175 109,000 113,355 113,355 27 Department Object Account 2015 Actual 2016 Actual 2017 Actual 2017 Council Adoped Original 2018 Council Adopted Original CITY OF APPLE VALLEY 2019-2020 GENERAL FUND SUMMARY EXPENSES BY DEPARTMENT AND TYPE 23 - FIRE TOTAL PERSONNEL SERVICES 990,296 1,010,553 1,058,171 1,185,716 1,179,920 23 - FIRE TOTAL OPERATING COSTS 405,040 382,049 363,537 439,444 421,260 23 - FIRE TOTAL OTHER EXPENDITURES 5,642 2,999 2,815 2,950 2,950 23 - FIRE TOTAL CAPITAL OUTLAY 279,804 286,300 292,100 292,100 326,500 23 - FIRE EXPENDITURES 1,680,782 1,681,901 1,716,624 1,920,210 1,930,630 27 - PW ENGINEERING TOTAL PERSONNEL SERVICES 458,550 472,612 523,236 572,815 689,425 27 - PW ENGINEERING TOTAL OPERATING COSTS 33,511 34,455 119,174 95,580 159,480 27 - PW ENGINEERING TOTAL OTHER EXPENDITURES -360 0 0 27 - PW ENGINEERING TOTAL CAPITAL OUTLAY 4,644 4,760 15,311 37,500 10,250 27 - PW ENGINEERING EXPENDITURES 496,705 511,827 657,361 705,895 859,155 28 - BUILDING INSPECTIONS TOTAL PERSONNEL SERVICES 614,141 636,988 691,788 755,475 757,865 28 - BUILDING INSPECTIONS TOTAL OPERATING COSTS 103,015 117,558 212,387 177,855 155,865 28 - BUILDING INSPECTIONS TOTAL OTHER EXPENDITURES 11,374 14,358 90,916 14,025 58,380 28 - BUILDING INSPECTIONS TOTAL EXPENDITURES 0 0 0 28 - BUILDING INSPECTIONS TOTAL CAPITAL OUTLAY 5,532 10,956 95,085 33,000 43,300 28 - BUILDING INSPECTIONS EXPENDITURES 734,062 779,860 1,090,176 980,355 1,015,410 29 - PUBLIC WORKS ADMIN/NATURAL RES TOTAL PERSONNEL SERVICES 376,764 400,845 418,082 442,735 453,140 29 - PUBLIC WORKS ADMIN/NATURAL RES TOTAL OPERATING COSTS 44,334 44,401 49,305 95,125 117,200 29 - PUBLIC WORKS ADMIN/NATURAL RES TOTAL OTHER EXPENDITURES 4,465 5,238 4,325 4,700 3,215 29 - PUBLIC WORKS ADMIN/NATURAL RES TOTAL CAPITAL OUTLAY 4,344 4,450 4,450 4,450 4,450 29 - PUBLIC WORKS ADMIN/NATURAL RES EXPENDITURES 429,907 454,934 476,162 547,010 578,005 30 - FLEET & BUILDINGS-CMF TOTAL PERSONNEL SERVICES 452,305 458,600 470,059 482,180 498,045 30 - FLEET & BUILDINGS-CMF TOTAL OPERATING COSTS 118,437 124,328 137,968 152,265 142,205 30 - FLEET & BUILDINGS-CMF TOTAL OTHER EXPENDITURES 5,362 6,684 7,025 7,470 7,660 30 - FLEET & BUILDINGS-CMF TOTAL EXPENDITURES 3,873 2,854 2,457 0 0 30 - FLEET & BUILDINGS-CMF TOTAL CAPITAL OUTLAY 79,976 5,400 16,122 5,550 2,850 30 - FLEET & BUILDINGS-CMF EXPENDITURES 659,953 597,866 633,632 647,465 650,760 31 - STREET MAINTENANCE TOTAL PERSONNEL SERVICES 1,133,473 1,238,401 1,273,104 1,367,627 1,424,815 31 - STREET MAINTENANCE TOTAL OPERATING COSTS 440,503 415,169 428,899 480,883 463,795 31 - STREET MAINTENANCE TOTAL OTHER EXPENDITURES 503 -26 -64 3,690 3,775 31 - STREET MAINTENANCE TOTAL CAPITAL OUTLAY 5,170 16,853 112,390 0 203,000 31 - STREET MAINTENANCE EXPENDITURES 1,579,649 1,670,397 1,814,329 1,852,200 2,095,385 32 - SNOW & ICE REMOVAL TOTAL PERSONNEL SERVICES 105,229 129,305 63,537 178,315 147,455 32 - SNOW & ICE REMOVAL TOTAL OPERATING COSTS 190,921 178,578 189,276 216,360 223,575 32 - SNOW & ICE REMOVAL TOTAL OTHER EXPENDITURES 0 0 0 32 - SNOW & ICE REMOVAL TOTAL CAPITAL OUTLAY 32 - SNOW & ICE REMOVAL EXPENDITURES 296,151 307,883 252,813 394,675 371,030 33 - TRAFFIC SIGNS/SIGNALS/MARKERS TOTAL PERSONNEL SERVICES 85,266 80,020 82,431 76,535 79,705 33 - TRAFFIC SIGNS/SIGNALS/MARKERS TOTAL OPERATING COSTS 89,554 102,506 124,223 119,095 145,635 33 - TRAFFIC SIGNS/SIGNALS/MARKERS TOTAL OTHER EXPENDITURES -3 171 95 0 0 33 - TRAFFIC SIGNS/SIGNALS/MARKERS TOTAL CAPITAL OUTLAY 0 0 0 20,000 33 - TRAFFIC SIGNS/SIGNALS/MARKERS EXPENDITURES 174,818 182,697 206,749 195,630 245,340 37 - PARK/RECREATION ADMINISTRATION TOTAL PERSONNEL SERVICES 733,493 710,551 774,568 785,900 807,830 37 - PARK/RECREATION ADMINISTRATION TOTAL OPERATING COSTS 75,284 91,792 77,833 89,250 85,250 37 - PARK/RECREATION ADMINISTRATION TOTAL OTHER EXPENDITURES 60,647 67,123 68,108 62,500 62,800 37 - PARK/RECREATION ADMINISTRATION TOTAL EXPENDITURES 0 0 0 0 0 37 - PARK/RECREATION ADMINISTRATION TOTAL CAPITAL OUTLAY 0 0 37 - PARK/RECREATION ADMINISTRATION EXPENDITURES 869,424 869,466 920,510 937,650 955,880 38 - PARK MAINTENANCE TOTAL PERSONNEL SERVICES 1,575,211 1,674,657 1,685,852 1,727,170 1,781,995 38 - PARK MAINTENANCE TOTAL OPERATING COSTS 707,237 770,480 776,531 789,870 830,700 38 - PARK MAINTENANCE TOTAL OTHER EXPENDITURES 53,312 55,733 59,351 56,500 57,550 38 - PARK MAINTENANCE TOTAL DEPRECIATION 0 0 0 38 - PARK MAINTENANCE TOTAL CAPITAL OUTLAY 48,545 212,122 227,289 245,950 272,500 38 - PARK MAINTENANCE EXPENDITURES 2,384,305 2,712,993 2,749,024 2,819,490 2,942,745 39 - RECREATION PROGRAMS TOTAL PERSONNEL SERVICES 138,081 141,001 132,783 152,690 150,930 39 - RECREATION PROGRAMS TOTAL OPERATING COSTS 23,892 29,962 30,394 28,550 25,250 39 - RECREATION PROGRAMS TOTAL OTHER EXPENDITURES 4,997 5,548 3,609 6,600 10,800 39 - RECREATION PROGRAMS TOTAL EXPENDITURES 0 0 0 39 - RECREATION PROGRAMS TOTAL EXPENDITURES 537 361 637 2,000 0 39 - RECREATION PROGRAMS TOTAL CAPITAL OUTLAY 0 0 39 - RECREATION PROGRAMS EXPENDITURES 167,506 176,871 167,423 189,840 186,980 28 Department Object Account CITY OF APPLE VALLEY 2019-2020 GENERAL FUND SUMMARY EXPENSES BY DEPARTMENT AND TYPE 23 - FIRE TOTAL PERSONNEL SERVICES 23 - FIRE TOTAL OPERATING COSTS 23 - FIRE TOTAL OTHER EXPENDITURES 23 - FIRE TOTAL CAPITAL OUTLAY 23 - FIRE EXPENDITURES 27 - PW ENGINEERING TOTAL PERSONNEL SERVICES 27 - PW ENGINEERING TOTAL OPERATING COSTS 27 - PW ENGINEERING TOTAL OTHER EXPENDITURES 27 - PW ENGINEERING TOTAL CAPITAL OUTLAY 27 - PW ENGINEERING EXPENDITURES 28 - BUILDING INSPECTIONS TOTAL PERSONNEL SERVICES 28 - BUILDING INSPECTIONS TOTAL OPERATING COSTS 28 - BUILDING INSPECTIONS TOTAL OTHER EXPENDITURES 28 - BUILDING INSPECTIONS TOTAL EXPENDITURES 28 - BUILDING INSPECTIONS TOTAL CAPITAL OUTLAY 28 - BUILDING INSPECTIONS EXPENDITURES 29 - PUBLIC WORKS ADMIN/NATURAL RES TOTAL PERSONNEL SERVICES 29 - PUBLIC WORKS ADMIN/NATURAL RES TOTAL OPERATING COSTS 29 - PUBLIC WORKS ADMIN/NATURAL RES TOTAL OTHER EXPENDITURES 29 - PUBLIC WORKS ADMIN/NATURAL RES TOTAL CAPITAL OUTLAY 29 - PUBLIC WORKS ADMIN/NATURAL RES EXPENDITURES 30 - FLEET & BUILDINGS-CMF TOTAL PERSONNEL SERVICES 30 - FLEET & BUILDINGS-CMF TOTAL OPERATING COSTS 30 - FLEET & BUILDINGS-CMF TOTAL OTHER EXPENDITURES 30 - FLEET & BUILDINGS-CMF TOTAL EXPENDITURES 30 - FLEET & BUILDINGS-CMF TOTAL CAPITAL OUTLAY 30 - FLEET & BUILDINGS-CMF EXPENDITURES 31 - STREET MAINTENANCE TOTAL PERSONNEL SERVICES 31 - STREET MAINTENANCE TOTAL OPERATING COSTS 31 - STREET MAINTENANCE TOTAL OTHER EXPENDITURES 31 - STREET MAINTENANCE TOTAL CAPITAL OUTLAY 31 - STREET MAINTENANCE EXPENDITURES 32 - SNOW & ICE REMOVAL TOTAL PERSONNEL SERVICES 32 - SNOW & ICE REMOVAL TOTAL OPERATING COSTS 32 - SNOW & ICE REMOVAL TOTAL OTHER EXPENDITURES 32 - SNOW & ICE REMOVAL TOTAL CAPITAL OUTLAY 32 - SNOW & ICE REMOVAL EXPENDITURES 33 - TRAFFIC SIGNS/SIGNALS/MARKERS TOTAL PERSONNEL SERVICES 33 - TRAFFIC SIGNS/SIGNALS/MARKERS TOTAL OPERATING COSTS 33 - TRAFFIC SIGNS/SIGNALS/MARKERS TOTAL OTHER EXPENDITURES 33 - TRAFFIC SIGNS/SIGNALS/MARKERS TOTAL CAPITAL OUTLAY 33 - TRAFFIC SIGNS/SIGNALS/MARKERS EXPENDITURES 37 - PARK/RECREATION ADMINISTRATION TOTAL PERSONNEL SERVICES 37 - PARK/RECREATION ADMINISTRATION TOTAL OPERATING COSTS 37 - PARK/RECREATION ADMINISTRATION TOTAL OTHER EXPENDITURES 37 - PARK/RECREATION ADMINISTRATION TOTAL EXPENDITURES 37 - PARK/RECREATION ADMINISTRATION TOTAL CAPITAL OUTLAY 37 - PARK/RECREATION ADMINISTRATION EXPENDITURES 38 - PARK MAINTENANCE TOTAL PERSONNEL SERVICES 38 - PARK MAINTENANCE TOTAL OPERATING COSTS 38 - PARK MAINTENANCE TOTAL OTHER EXPENDITURES 38 - PARK MAINTENANCE TOTAL DEPRECIATION 38 - PARK MAINTENANCE TOTAL CAPITAL OUTLAY 38 - PARK MAINTENANCE EXPENDITURES 39 - RECREATION PROGRAMS TOTAL PERSONNEL SERVICES 39 - RECREATION PROGRAMS TOTAL OPERATING COSTS 39 - RECREATION PROGRAMS TOTAL OTHER EXPENDITURES 39 - RECREATION PROGRAMS TOTAL EXPENDITURES 39 - RECREATION PROGRAMS TOTAL EXPENDITURES 39 - RECREATION PROGRAMS TOTAL CAPITAL OUTLAY 39 - RECREATION PROGRAMS EXPENDITURES 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 1,266,160 1,253,060 1,316,160 1,303,360 373,480 370,582 366,918 363,118 2,950 2,950 3,000 3,000 358,600 337,050 388,400 353,900 2,001,190 1,963,642 2,074,478 2,023,378 700,290 697,610 737,795 727,795 94,830 132,030 145,660 145,310 10,250 10,250 10,510 10,510 805,370 839,890 893,965 883,615 797,375 785,835 836,035 824,735 145,855 143,705 136,355 134,205 58,650 58,650 59,900 59,900 20,100 16,100 12,980 12,980 1,021,980 1,004,290 1,045,270 1,031,820 539,295 489,185 565,305 513,795 128,315 105,015 139,270 125,395 3,695 3,695 3,795 3,795 9,500 9,500 7,110 4,610 680,805 607,395 715,480 647,595 617,620 515,420 645,225 638,625 185,270 166,945 185,500 172,325 7,260 7,260 7,440 7,440 14,850 2,850 15,200 5,700 825,000 692,475 853,365 824,090 1,593,105 1,522,365 1,697,410 1,626,265 486,778 457,668 485,559 473,740 3,100 500 620 515 203,000 202,000 211,370 194,370 2,285,983 2,182,533 2,394,959 2,294,890 177,480 152,480 182,515 157,515 253,360 247,360 254,021 254,021 0 0 0 0 430,840 399,840 436,536 411,536 82,630 82,630 85,235 85,235 147,325 141,425 146,365 146,365 9,000 0 229,955 224,055 240,600 231,600 848,155 838,110 884,270 873,870 117,250 101,250 94,250 94,250 62,800 62,800 64,300 64,300 1,028,205 1,002,160 1,042,820 1,032,420 1,857,555 1,785,315 1,960,045 1,887,405 1,133,400 880,100 996,100 859,100 61,000 61,000 62,000 62,000 501,780 276,780 406,700 236,700 3,553,735 3,003,195 3,424,845 3,045,205 151,250 151,250 151,420 151,420 26,470 24,645 31,245 31,245 9,700 6,500 10,300 7,700 12,500 0 199,920 182,395 192,965 190,365 29 Department Object Account 2015 Actual 2016 Actual 2017 Actual 2017 Council Adoped Original 2018 Council Adopted Original CITY OF APPLE VALLEY 2019-2020 GENERAL FUND SUMMARY EXPENSES BY DEPARTMENT AND TYPE 40 - REDWOOD POOL TOTAL PERSONNEL SERVICES 62,443 71,636 62,641 64,565 64,095 40 - REDWOOD POOL TOTAL OPERATING COSTS 22,864 28,469 25,419 40,825 35,575 40 - REDWOOD POOL TOTAL OTHER EXPENDITURES 820 905 1,701 900 1,000 40 - REDWOOD POOL TOTAL EXPENDITURES 0 0 0 0 0 40 - REDWOOD POOL TOTAL EXPENDITURES 3,828 3,460 3,071 4,000 4,000 40 - REDWOOD POOL TOTAL CAPITAL OUTLAY 20,248 0 7,877 0 0 40 - REDWOOD POOL EXPENDITURES 110,202 104,470 100,709 110,290 104,670 41 - RECREATION SELF-SUPPORTED PROG TOTAL PERSONNEL SERVICES 61,202 73,892 60,806 63,680 66,215 41 - RECREATION SELF-SUPPORTED PROG TOTAL OPERATING COSTS 127,831 124,444 120,795 119,962 120,960 41 - RECREATION SELF-SUPPORTED PROG TOTAL OTHER EXPENDITURES 5,977 4,101 6,479 8,000 8,250 41 - RECREATION SELF-SUPPORTED PROG TOTAL EXPENDITURES 3,812 3,875 2,978 5,500 5,500 41 - RECREATION SELF-SUPPORTED PROG EXPENDITURES 198,822 206,311 191,057 197,142 200,925 42 - AV COMMUNITY CENTER TOTAL PERSONNEL SERVICES 177,944 193,230 202,511 197,530 194,695 42 - AV COMMUNITY CENTER TOTAL OPERATING COSTS 111,902 88,856 105,089 98,550 92,550 42 - AV COMMUNITY CENTER TOTAL OTHER EXPENDITURES 4,673 3,258 3,974 5,100 5,100 42 - AV COMMUNITY CENTER TOTAL EXPENDITURES 0 0 0 42 - AV COMMUNITY CENTER TOTAL EXPENDITURES 42 - AV COMMUNITY CENTER TOTAL CAPITAL OUTLAY 22,806 102,443 125,740 21,500 0 42 - AV COMMUNITY CENTER EXPENDITURES 317,324 387,787 437,314 322,680 292,345 43 - CABLE TV TOTAL PERSONNEL SERVICES 0 0 0 43 - CABLE TV TOTAL OPERATING COSTS 0 0 0 0 0 43 - CABLE TV TOTAL OTHER EXPENDITURES 0 0 0 0 0 43 - CABLE TV TOTAL CAPITAL OUTLAY 0 0 0 0 0 43 - CABLE TV TOTAL TRANSFERS 0 0 0 0 0 43 - CABLE TV EXPENDITURES 0 0 0 0 0 44 - AQUATIC SWIM CENTER TOTAL PERSONNEL SERVICES 319,148 326,129 331,291 315,940 322,150 44 - AQUATIC SWIM CENTER TOTAL OPERATING COSTS 244,087 235,556 271,656 244,925 234,550 44 - AQUATIC SWIM CENTER TOTAL OTHER EXPENDITURES 7,864 11,863 10,016 6,600 6,900 44 - AQUATIC SWIM CENTER TOTAL EXPENDITURES 0 0 0 0 0 44 - AQUATIC SWIM CENTER TOTAL EXPENDITURES 65,304 56,040 48,778 58,000 59,000 44 - AQUATIC SWIM CENTER TOTAL CAPITAL OUTLAY 49,100 0 26,494 44,000 20,000 44 - AQUATIC SWIM CENTER EXPENDITURES 685,503 629,588 688,235 669,465 642,600 45 - APPLE VALLEY SENIOR CENTER TOTAL PERSONNEL SERVICES 293,532 300,951 300,360 296,500 314,805 45 - APPLE VALLEY SENIOR CENTER TOTAL OPERATING COSTS 73,339 67,318 70,815 71,050 69,050 45 - APPLE VALLEY SENIOR CENTER TOTAL OTHER EXPENDITURES 611 124 670 1,500 800 45 - APPLE VALLEY SENIOR CENTER TOTAL EXPENDITURES 0 0 0 0 0 45 - APPLE VALLEY SENIOR CENTER TOTAL CAPITAL OUTLAY 7,228 3,113 38,930 15,000 15,000 45 - APPLE VALLEY SENIOR CENTER EXPENDITURES 374,710 371,505 410,775 384,050 399,655 47 - INSURANCE TOTAL PERSONNEL SERVICES 5,600 11,366 11,976 6,200 6,200 47 - INSURANCE TOTAL OTHER EXPENDITURES 275,000 288,000 303,000 303,000 313,150 47 - INSURANCE EXPENDITURES 280,600 299,366 314,976 309,200 319,350 48 - CONTINGENCY & TRANSFERS TOTAL PERSONNEL SERVICES 180 48 - CONTINGENCY & TRANSFERS TOTAL OPERATING COSTS 18,413 21,471 18,976 48 - CONTINGENCY & TRANSFERS TOTAL OTHER EXPENDITURES 0 0 0 83,149 99,645 48 - CONTINGENCY & TRANSFERS TOTAL TRANSFERS 4,415,000 4,849,700 5,509,100 3,508,100 3,798,000 48 - CONTINGENCY & TRANSFERS EXPENDITURES 4,433,413 4,871,171 5,528,255 3,591,249 3,897,645 76 - FIRE RELIEF TOTAL PERSONNEL SERVICES 0 0 76 - FIRE RELIEF TOTAL OPERATING COSTS 1,348 1,609 750 2,000 2,200 76 - FIRE RELIEF TOTAL OTHER EXPENDITURES 476,537 541,408 526,781 524,230 537,930 76 - FIRE RELIEF EXPENDITURES 477,884 543,017 527,531 526,230 540,130 Grand Total 29,342,728 30,835,920 32,783,462 31,495,790 33,156,255 30 Department Object Account CITY OF APPLE VALLEY 2019-2020 GENERAL FUND SUMMARY EXPENSES BY DEPARTMENT AND TYPE 40 - REDWOOD POOL TOTAL PERSONNEL SERVICES 40 - REDWOOD POOL TOTAL OPERATING COSTS 40 - REDWOOD POOL TOTAL OTHER EXPENDITURES 40 - REDWOOD POOL TOTAL EXPENDITURES 40 - REDWOOD POOL TOTAL EXPENDITURES 40 - REDWOOD POOL TOTAL CAPITAL OUTLAY 40 - REDWOOD POOL EXPENDITURES 41 - RECREATION SELF-SUPPORTED PROG TOTAL PERSONNEL SERVICES 41 - RECREATION SELF-SUPPORTED PROG TOTAL OPERATING COSTS 41 - RECREATION SELF-SUPPORTED PROG TOTAL OTHER EXPENDITURES 41 - RECREATION SELF-SUPPORTED PROG TOTAL EXPENDITURES 41 - RECREATION SELF-SUPPORTED PROG EXPENDITURES 42 - AV COMMUNITY CENTER TOTAL PERSONNEL SERVICES 42 - AV COMMUNITY CENTER TOTAL OPERATING COSTS 42 - AV COMMUNITY CENTER TOTAL OTHER EXPENDITURES 42 - AV COMMUNITY CENTER TOTAL EXPENDITURES 42 - AV COMMUNITY CENTER TOTAL EXPENDITURES 42 - AV COMMUNITY CENTER TOTAL CAPITAL OUTLAY 42 - AV COMMUNITY CENTER EXPENDITURES 43 - CABLE TV TOTAL PERSONNEL SERVICES 43 - CABLE TV TOTAL OPERATING COSTS 43 - CABLE TV TOTAL OTHER EXPENDITURES 43 - CABLE TV TOTAL CAPITAL OUTLAY 43 - CABLE TV TOTAL TRANSFERS 43 - CABLE TV EXPENDITURES 44 - AQUATIC SWIM CENTER TOTAL PERSONNEL SERVICES 44 - AQUATIC SWIM CENTER TOTAL OPERATING COSTS 44 - AQUATIC SWIM CENTER TOTAL OTHER EXPENDITURES 44 - AQUATIC SWIM CENTER TOTAL EXPENDITURES 44 - AQUATIC SWIM CENTER TOTAL EXPENDITURES 44 - AQUATIC SWIM CENTER TOTAL CAPITAL OUTLAY 44 - AQUATIC SWIM CENTER EXPENDITURES 45 - APPLE VALLEY SENIOR CENTER TOTAL PERSONNEL SERVICES 45 - APPLE VALLEY SENIOR CENTER TOTAL OPERATING COSTS 45 - APPLE VALLEY SENIOR CENTER TOTAL OTHER EXPENDITURES 45 - APPLE VALLEY SENIOR CENTER TOTAL EXPENDITURES 45 - APPLE VALLEY SENIOR CENTER TOTAL CAPITAL OUTLAY 45 - APPLE VALLEY SENIOR CENTER EXPENDITURES 47 - INSURANCE TOTAL PERSONNEL SERVICES 47 - INSURANCE TOTAL OTHER EXPENDITURES 47 - INSURANCE EXPENDITURES 48 - CONTINGENCY & TRANSFERS TOTAL PERSONNEL SERVICES 48 - CONTINGENCY & TRANSFERS TOTAL OPERATING COSTS 48 - CONTINGENCY & TRANSFERS TOTAL OTHER EXPENDITURES 48 - CONTINGENCY & TRANSFERS TOTAL TRANSFERS 48 - CONTINGENCY & TRANSFERS EXPENDITURES 76 - FIRE RELIEF TOTAL PERSONNEL SERVICES 76 - FIRE RELIEF TOTAL OPERATING COSTS 76 - FIRE RELIEF TOTAL OTHER EXPENDITURES 76 - FIRE RELIEF EXPENDITURES Grand Total 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 65,270 65,270 65,345 65,345 58,825 53,100 39,250 37,200 1,100 1,100 1,100 1,100 4,000 4,000 4,000 4,000 70,000 50,000 15,000 5,000 199,195 173,470 124,695 112,645 65,800 65,800 65,875 65,875 127,060 123,120 137,295 133,295 8,250 7,400 7,400 7,400 5,500 4,500 5,500 4,500 206,610 200,820 216,070 211,070 200,795 200,315 205,395 205,095 106,000 105,650 108,400 108,200 4,000 4,000 4,000 4,000 15,000 0 31,000 16,000 325,795 309,965 348,795 333,295 323,295 323,295 323,685 323,685 247,475 243,275 237,175 233,075 6,750 6,750 6,750 6,750 60,000 60,000 60,000 60,000 435,000 235,000 0 0 1,072,520 868,320 627,610 623,510 324,260 316,600 331,445 323,845 73,310 71,310 85,560 83,560 800 800 800 800 112,000 27,000 20,000 20,000 510,370 415,710 437,805 428,205 12,000 12,000 12,000 12,000 313,150 313,150 322,500 322,500 325,150 325,150 334,500 334,500 82,000 164,420 82,000 26,490 3,603,000 3,623,000 3,712,000 3,712,000 3,685,000 3,787,420 3,794,000 3,738,490 1,000 1,000 1,000 1,000 542,223 542,223 546,500 546,500 543,223 543,223 547,500 547,500 35,389,543 34,024,360 36,156,104 35,235,775 31 Notes: 32 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 01 1005 Mayor & City Council DESCRIPTION OF ACTIVITY Mayor and Council reflects the expenses required to operate and maintain the Apple Valley City Council function. The Council is the policy-making body that governs the City and determines the scope of services provided by the City and the price of services to residents and service users. The individual members also represent the City on various joint powers boards and organizations including but not limited to: the League of Minnesota Cities, the National League of Cities, Metro Cities, the Municipal Legislative Commission, Metropolitan Airports Commission Noise Oversight Committee, Minnesota Valley Transit Authority, Dakota Communications Center Board, ALF Ambulance, Metropolitan Council Livable Communities Advisory Committee, Minnesota Mayors Association, and Apple Valley Fire Relief Association. MAJOR OBJECTIVES FOR 2019 and 2020 The councilmembers covered under this company consider policy issues throughout the year and provide direction to staff. The Council meets regularly twice per month with special meetings called as needed. 1. Provide policy directives for various issues pertaining to the governance of the City and its residents. 2. Determine appropriate services and taxation levels for each year’s budgets. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Adopted Projected Projected Item 2015 2016 2017 2018 2019 2020 Residents represented 50,161 51,338 52,361 Tbd Tbd Tbd City Market Value (in 1000’s) 4,470,808 4,694,056 4,890,750 5,280,179 5,786,841 Tbd Gen Fund Budget overseen 28,876,225 30,283,220 31,504,315 33,156,255 33,796,940 35,236,285 Total All Budgeted Funds $64 million $72 million $73 million $84 million $84 million $89 million Moody’s Bond Rating Aaa Aaa Aaa Aaa Aaa Aaa Standard & Poor’s Bond Rating AAA- AAA AAA AAA AAA AAA Parcels within the City 18,059 18,015 18,012 18,232 18,293 Tbd # Residential parcels 17,417 17,517 17,531 17,750 17,811 Tbd # Homesteaded parcels 15,195 15,221 14,760 15,417 15,199 Tbd Regular Status Personnel Schedule –FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 Councilmember 5 5 5 5 5 5 33 Summary Budget Department 01 Mayor & Council 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 42,942 45,804 46,849 46,670 49,695 49,365 50,840 Emp. Benefits 65,568 70,854 68,716 72,430 76,270 73,135 79,380 Supplies 2,345 598 966 655 655 725 725 Contractual Serv.157 743 3,080 3,120 3,120 3,120 3,120 Training/Travel/Dues 19,401 15,499 18,338 28,155 27,635 27,790 27,790 Other Exp.563 - 150 - - - - Capital outlay - - - - - - - Total Exp.130,976 133,498 138,099 151,030 157,375 154,135 161,855 Net provision to (use of) general revenues (130,976) (133,498) (138,099) (151,030) (157,375) (154,135) (161,855) 2019 CAPITAL OUTLAY None 2020 CAPITAL OUTLAY None 34 City of Apple Valley Department Expense Summary Budget Years (2019-2020) MAYOR & CITY COUNCIL Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 42,942 45,804 46,849 45,550 22,745 47,925 47,925 49,360 49,360 6123 - SALARY-OTHER 4,145 1,440 1,440 1,480 1,480 6105 - SALARIES AND WAGES 42,942 45,804 46,849 49,695 22,745 49,365 49,365 50,840 50,840 6138 - MEDICARE 547 545 663 720 298 715 715 740 740 6139 - FICA 1,202 1,120 1,540 1,935 666 1,925 1,925 1,985 1,985 6141 - PENSIONS-PERA 2,346 2,502 2,560 2,950 1,243 2,925 2,925 3,015 3,015 6142 - WORKERS COMPENSATION 111 112 150 165 77 170 170 180 180 6145 - MEDICAL INSURANCE 52,906 58,106 60,895 70,500 31,593 75,600 73,800 81,360 79,860 6146 - DENTAL INSURANCE 5,811 5,932 6,626 3,237 6147 - LIFE INSURANCE-BASIC 29 30 30 14 6148 - LIFE INSURANCE-SUPP/DEPEND 2,617 2,506 3,042 1,224 6170 - EMPLOYEE PAID PREMIUMS -6,788 -2,161 0 -6,400 0 -6,400 6125 - EMPLOYEE BENEFITS 65,568 70,854 68,716 76,270 36,190 81,335 73,135 87,280 79,380 6100 - TOTAL PERSONNEL SERVICES 108,510 116,658 115,566 125,965 58,935 130,700 122,500 138,120 130,220 6210 - OFFICE SUPPLIES 272 256 251 145 118 200 200 200 200 6211 - SMALL TOOLS & EQUIPMENT 87 30 0 6229 - GENERAL SUPPLIES 2,074 256 685 510 533 525 525 525 525 6205 - SUPPLIES 2,345 598 966 655 652 725 725 725 725 6237 - TELEPHONE/PAGERS 0 143 3,018 3,000 1,339 3,000 3,000 3,000 3,000 6239 - PRINTING 157 600 62 120 0 120 120 120 120 6230 - CONTRACTUAL SERVICES 157 743 3,080 3,120 1,339 3,120 3,120 3,120 3,120 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 1,156 1,441 793 1,480 1,069 1,335 1,335 1,335 1,335 6276 - SCHOOLS/CONFERENCES/EXP OTHER 13,732 11,607 13,349 21,500 6,920 21,500 21,500 21,500 21,500 6277 - MILEAGE/AUTO ALLOWANCE 1,405 1,421 1,692 1,400 240 1,600 1,600 1,600 1,600 6278 - SUBSISTENCE ALLOWANCE 3,000 750 2,450 3,150 1,550 3,250 3,250 3,250 3,250 6280 - DUES & SUBSCRIPTIONS 108 280 55 105 25 105 105 105 105 6270 - TRNG/TRAVL/DUES/UNIF 19,401 15,499 18,338 27,635 9,804 27,790 27,790 27,790 27,790 6200 - TOTAL OPERATING COSTS 21,903 16,840 22,384 31,410 11,795 31,635 31,635 31,635 31,635 6310 - RENTAL EXPENSE 512 0 150 175 6399 - OTHER CHARGES 50 0 0 0 6301 - OTHER EXPENDITURES 563 0 150 175 6300 - TOTAL OTHER EXPENDITURES 563 0 150 175 130,976 133,498 138,100 157,375 70,905 162,335 154,135 169,755 161,855 35 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 01: MAYOR & CITY COUNCIL - 1005 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 45,530 45,550 45,550 47,925 47,925 49,360 49,360 6123 Salary - Other 1,140 4,145 4,145 1,440 1,440 1,480 1,480 6138 Medicare 675 720 720 715 715 740 740 6139 FICA 1,820 1,935 1,935 1,925 1,925 1,985 1,985 6141 Pension - PERA 2,765 2,950 2,950 2,925 2,925 3,015 3,015 6142 Work Comp Ins 150 165 165 170 170 180 180 6145 Hospital & Life Insurance 67,020 70,500 70,500 75,600 73,800 81,360 79,860 6170 Employee Paid Premiums (6,400) (6,400) Position Changes Total 119,100 125,965 125,965 130,700 122,500 138,120 130,220 6210 OFFICE SUPPLIES 145 145 200 200 200 200 200 Total 145 145 200 200 200 200 200 6229 GENERAL SUPPLIES Miscellaneous 385 385 350 400 400 400 400 Council Shirts 125 125 125 125 125 125 Total 510 510 350 525 525 525 525 6237 TELEPHONE/PAGERS Mobile Phone 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Total 3,000 3,000 3,000 3,000 3,000 3,000 3,000 6238 POSTAGE/UPS/FEDEX Fed EX Total - - - - - - - 6239 PRINTING/PUBLISHING Miscellaneous (Business Cards)120 120 120 120 120 120 120 Total 120 120 120 120 120 120 120 6275 SCHOOL/CONF/EXP - LOCAL Includes LMC, AMM, and 1,000 1,000 720 725 725 725 725 other General Conference 100 130 130 130 130 130 130 and Workshop Expenses 350 350 200 130 130 130 130 350 350 350 350 350 Total 1,450 1,480 1,400 1,335 1,335 1,335 1,335 6276 SCHOOL/CONF/EXP - OTHER LMC Annual 3,000 3,000 900 3,000 3,000 3,000 3,000 NLC Spring (DC) 6,000 6,000 4,031 6,000 6,000 6,000 6,000 NLC Fall 10,000 10,000 4,000 10,000 10,000 10,000 10,000 NLC Board / Board Committees 2,000 2,000 - 2,000 2,000 2,000 2,000 Other Conferences Mayor's Association 500 500 500 500 500 500 500 Total 21,500 21,500 9,431 21,500 21,500 21,500 21,500 6277 MILEAGE ALLOWANCE Miscellaneous Mileage 1,400 1,400 1,500 1,600 1,600 1,600 1,600 Linked to 6275 Total 1,400 1,400 1,500 1,600 1,600 1,600 1,600 6278 SUBSISTANCE ALLOWANCE NLC Spring (DC) @ 500 1,500 1,500 1,100 1,500 1,500 1,500 1,500 NLC Fall @ $250 1,000 1,000 1,000 1,000 1,000 1,000 1,000 NLC Board/ Board Committees 550 - - 150 150 150 150 LMC Annual @ $150 600 600 300 600 600 600 600 Other Conferences 50 50 150 - - - - Total 3,700 3,150 2,550 3,250 3,250 3,250 3,250 6280 DUES & SUBSCRIPTIONS Mayor Association Dues 25 25 25 25 25 25 25 Miscellaneous 80 80 80 80 80 80 80 Total 105 105 105 105 105 105 105 Total Net of Personnel 31,930 31,410 18,656 31,635 31,635 31,635 31,635 TOTAL EXPENSES 151,030$ 157,375$ 144,621$ 162,335$ 154,135$ 169,755$ 161,855$ 36 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 02 1010 Administration DESCRIPTION OF ACTIVITY Administration reflects the expenses involved in the general administration of the City and its services. In addition to the activities involved in serving the City Council to carry out its directives and providing the ultimate supervisory authority for all of the individual departments, the Administration Department also has direct management responsibilities for information technologies, cable television, general City communications functions, budget development and management, capital improvement planning, website management, physical facility planning, energy management, facility security coordination, airport noise complaint coordination, and generally all issues that do not fall directly into individual departments. MAJOR OBJECTIVES FOR 2019 and 2020 1. Develop balanced 2019 budget within financial parameters set by City Council. 2. Administer Council directives for service levels in response to economic conditions. 3. Develop 2019-2023 Capital Improvements Program. 4. Continue integration of City website design and utilities into department operations and activities to enhance customer experience with website. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2015 2016 2017 2018 2019 2020 Full-time Employees 186 187 187 191 191 Gen Fund Budget Managed $28,876,225 $30,283,220 $31,504,315 $33,156,255 $33,796,940 $35,236,285 Total All Budgeted Funds $64 million $ 72 million $ 73 million $ 84 million $ 84 million $ 89 million Moody’s Bond Rating Aaa Aaa Aaa Aaa Aaa Aaa Standard & Poor’s Bond Rating AAA AAA AAA AAA AAA AAA Regular Status Personnel Schedule –FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 City Administrator 1 1 1 1 1 1 Asst. City Administrator 1 1 1 1 1 1 Dept. Specialist 1 1 1 1 1 1 Temporary Status Personnel Schedule Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 None 37 Summary Budget Department 02 Administration 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Expenditures: Salaries & Wages 300,477 305,853 320,142 325,595 342,835 451,620 476,330 Emp. Benefits 100,516 108,172 107,208 110,070 115,110 112,845 119,775 Supplies 104 87 26 265 265 265 265 Contractual Serv.1,972 2,006 1,940 1,950 1,950 2,000 2,000 Training/Travel/Dues 12,839 13,732 11,087 15,375 15,330 14,695 14,770 Total Exp 415,907 429,850 440,403 453,255 475,490 581,425 613,140 Net provision to (use of ) general revenues (415,907) (429,850) (440,403) (453,255) (475,490) (581,425) (613,140) 2019 CAPITAL OUTLAY None 2020 CAPITAL OUTLAY None 38 City of Apple Valley Department Expense Summary Budget Years (2019-2020) ADMINISTRATION Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 301,411 309,895 320,363 326,530 158,921 341,085 436,085 361,860 459,860 6113 - OVERTIME-REGULAR EMPLOYEES 0 0 817 0 0 6122 - COMP REQUEST -935 -4,041 -1,038 -280 6123 - SALARY-OTHER 16,305 15,535 15,535 16,470 16,470 6105 - SALARIES AND WAGES 300,477 305,853 320,142 342,835 158,641 356,620 451,620 378,330 476,330 6138 - MEDICARE 4,222 4,260 4,530 4,970 2,220 5,170 5,170 5,485 5,485 6139 - FICA 16,328 16,649 18,093 19,740 9,492 20,185 20,185 20,445 20,445 6141 - PENSIONS-PERA 22,536 22,939 24,011 25,715 11,898 26,750 26,750 28,375 28,375 6142 - WORKERS COMPENSATION 1,705 1,629 1,593 1,770 831 1,895 1,895 2,070 2,070 6144 - LONG-TERM DISABILITY INSURANCE 791 847 642 945 297 985 985 1,040 1,040 6145 - MEDICAL INSURANCE 50,506 56,916 61,243 61,970 31,609 66,120 65,760 70,860 70,260 6146 - DENTAL INSURANCE 3,874 3,996 4,518 2,215 6147 - LIFE INSURANCE-BASIC 17 18 18 9 6148 - LIFE INSURANCE-SUPP/DEPEND 537 917 915 432 6170 - EMPLOYEE PAID PREMIUMS -8,354 -2,527 0 -7,900 0 -7,900 6125 - EMPLOYEE BENEFITS 100,516 108,172 107,208 115,110 56,475 121,105 112,845 128,275 119,775 6100 - TOTAL PERSONNEL SERVICES 400,993 414,025 427,350 457,945 215,116 477,725 564,465 506,605 596,105 6210 - OFFICE SUPPLIES 104 87 26 190 13 190 190 190 190 6229 - GENERAL SUPPLIES 0 0 0 75 0 75 75 75 75 6205 - SUPPLIES 104 87 26 265 13 265 265 265 265 6237 - TELEPHONE/PAGERS 1,216 1,352 1,237 1,200 500 1,200 1,200 1,200 1,200 6239 - PRINTING 755 654 703 750 697 800 800 800 800 6230 - CONTRACTUAL SERVICES 1,972 2,006 1,940 1,950 1,198 2,000 2,000 2,000 2,000 6260 - REPAIRS AND MAINTENA 0 0 0 0 0 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 1,280 1,355 1,548 2,580 1,081 1,840 1,840 1,840 1,840 6276 - SCHOOLS/CONFERENCES/EXP OTHER 3,990 4,764 1,914 4,850 1,063 4,850 4,850 4,950 4,950 6277 - MILEAGE/AUTO ALLOWANCE 4,483 4,640 4,620 4,670 2,310 4,670 4,670 4,670 4,670 6278 - SUBSISTENCE ALLOWANCE 550 400 350 600 100 600 600 600 600 6279 - EDUCATION ASSISTANCE 0 6280 - DUES & SUBSCRIPTIONS 2,537 2,573 2,655 2,630 1,519 2,735 2,735 2,710 2,710 6270 - TRNG/TRAVL/DUES/UNIF 12,839 13,732 11,087 15,330 6,073 14,695 14,695 14,770 14,770 6200 - TOTAL OPERATING COSTS 14,915 15,824 13,053 17,545 7,284 16,960 16,960 17,035 17,035 6301 - OTHER EXPENDITURES 0 0 0 0 6300 - TOTAL OTHER EXPENDITURES 0 0 0 0 415,908 429,849 440,403 475,490 222,399 494,685 581,425 523,640 613,140 39 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 02: ADMINISTRATION - 1010 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 313,795 326,530 326,530 341,085 436,085 361,860 459,860 6113 Overtime - Regular Add Comm Specialist (All Costs) 6123 Salaries - Other 11,800 16,305 16,305 15,535 15,535 16,470 16,470 6138 Medicare 4,665 4,970 4,970 5,170 5,170 5,485 5,485 6139 FICA 18,385 19,740 19,740 20,185 20,185 20,445 20,445 6141 Pension - PERA 24,120 25,715 25,715 26,750 26,750 28,375 28,375 6142 Work Comp Insurance 1,575 1,770 1,770 1,895 1,895 2,070 2,070 6144 Long-term Disability Insurance 885 945 945 985 985 1,040 1,040 6145 Hospital & Life Insurance 60,440 61,970 61,970 66,120 65,760 70,860 70,260 6170 Employee Paid Premiums (7,900) (7,900) Position Changes Total 435,665 457,945 457,945 477,725 564,465 506,605 596,105 6210 OFFICE SUPPLIES Miscellaneous 190 190 100 190 190 190 190 Total 190 190 100 190 190 190 190 6229 GENERAL SUPPLIES Various 75 75 75 75 75 75 75 Total 75 75 75 75 75 75 75 6237 TELEPHONE/PAGERS Mobile Phones 1,200 1,200 1,200 1,200 1,200 1,200 1,200 Total 1,200 1,200 1,200 1,200 1,200 1,200 1,200 6239 PRINTING/PUBLISHING Various 750 750 800 800 800 800 800 Website Overhaul/ Redesign 10,000 - - Total 750 750 10,800 800 800 800 800 6275 SCHOOL/CONF/EXP - LOCAL Workshops/Meetings 1,100 1,100 700 700 700 700 700 Other Local Training 140 140 140 140 140 Other Local Training 1,480 1,480 1,000 1,000 1,000 1,000 1,000 Total 2,580 2,580 1,840 1,840 1,840 1,840 1,840 6276 SCHOOL/CONF/EXP - OTHER NLC Fall 1,500 1,500 1,600 1,500 1,500 1,600 1,600 LMC 750 600 1,400 600 600 600 600 ICMA 1,750 1,750 1,750 1,750 1,750 1,750 1,750 MCMA (1 attendee @ $880)920 1,000 - 1,000 1,000 1,000 1,000 Total 4,920 4,850 4,750 4,850 4,850 4,950 4,950 6277 MILEAGE ALLOWANCE Car Allowance ($385 per month)4,620 4,620 4,620 4,620 4,620 4,620 4,620 Other Mileage 50 50 50 50 50 50 50 Total 4,670 4,670 4,670 4,670 4,670 4,670 4,670 6278 SUBSISTANCE ALLOWANCE NLC Fall 250 250 250 250 250 250 250 LMC (1 @ $150)150 150 250 150 150 150 150 ICMA 200 200 200 200 200 200 200 Total 600 600 700 600 600 600 600 6280 DUES & SUBSCRIPTIONS MAMA 45 45 45 45 45 45 45 MCMA - Administrator 165 165 175 175 175 175 175 MCMA - Assistant 135 135 140 140 140 140 140 ICMA - Administrator 1,130 1,145 1,175 1,175 1,175 1,175 1,175 ICMA - Assistant 890 900 925 925 925 925 925 Other 15 15 MPAL 25 25 25 25 Rotary 200 200 250 250 250 250 250 Total 2,605 2,630 2,710 2,735 2,735 2,710 2,710 Total Net of Personnel 17,590 17,545 26,845 16,960 16,960 17,035 17,035 TOTAL EXPENSES ABOVE 453,255$ 475,490$ 484,790$ 494,685$ 581,425$ 523,640$ 613,140$ 40 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 03 1015 City Clerk/Elections DESCRIPTION OF ACTIVITY Carries out the duties of the City Clerk's office, as prescribed by State Statute, and manages all functions of the office, including: serving as the Clerk to the City Council; preparing official meeting agendas and minutes; publishing legal notices; conducting bid openings; processing contracts and agreements; administering issuance of municipal licenses; filing insurance claims; filing certified documents with the County and other agencies; coordinating the election process; coordinating auctions; and maintaining official records and files for the City. MAJOR OBJECTIVES FOR 2019 AND 2020 In addition to the regular and recurring duties assigned to the City Clerk’s office, in 2019 the 16th major supplement of the Code of Ordinances will be prepared and distributed. A primary objective for 2020 will be to prepare for and conduct the first City-administered Presidential Primary Election as well as the State Primary and General Elections, including securing polling sites, recruiting and training judges, training and testing new election equipment, ordering supplies, and coordinating the absentee ballot and early voting processes. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2015 2016 2017 2018 2019 2020 Agenda Packets & Minutes 22 24 24 24 24 24 Resolutions 195 243 215 200 200 200 Ordinances 23 22 12 12 12 12 Public Hearing Notices 52 41 36 40 40 40 Legal Ads 86 80 60 60 60 60 Licenses & Permits 334 358 336 321 295 320 Insurance Claims 49 46 55 50 50 50 Agreements/Contracts 106 121 133 110 110 110 Change Orders 21 17 21 20 20 20 Bid Openings 5 7 14 10 10 10 Elections 0 2 2 2 0 3 Total Voters - Primary NA 3,069 NA 2,550 NA 3,000 Total Voters - General NA 29,853 NA 22,000 NA 28,000 Election Day Regist.- Primary NA 125 NA 100 NA 100 Election Day Regist - General NA 2,884 NA 1,000 NA 2,500 Absentee Ballots - Primary NA 196 NA 100 NA 200 Absentee Ballots - General NA 8,692 NA 8,000 NA 10,000 CUP’s/IUP’s Filed 6 2 7 5 5 5 Vacations Filed 4 3 3 3 3 3 Auctions 5 6 6 5 5 5 Scanned Documents 18,500 21,800 27,660 12,000 20,000 15,000 41 Regular Status Personnel Schedule – FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 City Clerk 1 1 1 1 1 1 Administrative Specialist 1 1 1 1 1 1 Part-time Status Personnel Schedule – Hours (*) Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 Election Assistants 0 0 0 1,500 0 1,600 Head Election Judges 0 1,600 0 2,300 Election Judges 0 4,800 0 6,800 (*) prior to 2016 election judges were paid through contract services Summary Budget Department 03 - City Clerk / Elections 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: License: TOBACCO 11,458 - 10,625 7,500 5,250 5,250 5,250 TRASH COLLECTION 6,010 5,683 7,272 6,700 5,410 6,135 6,540 FUEL 11,278 11,986 12,320 13,100 11,860 12,870 12,870 LIQUOR / WINE 154,290 131,750 133,190 114,150 125,690 134,725 134,725 BEER ON & OFF 3,500 11,720 3,425 5,800 5,600 6,100 5,975 PEDDLER / SOLICITOR 9,900 11,480 12,253 7,000 8,375 11,480 9,800 VENDING MACHINES 1,615 1,764 2,535 1,500 1,895 1,895 1,905 MASSAGE THERAPY 5,470 5,300 5,597 3,525 3,445 6,295 5,100 LICENSE-OTHER 4,255 4,567 3,995 3,200 3,855 4,310 4,310 SALE OF ASSETS/ AUCT.7,304 18,844 10,120 20,400 20,400 20,400 20,400 215,080 203,094 201,332 182,875 191,780 209,460 206,875 Expenditures: Salaries & Wages 137,576 176,800 145,537 153,825 202,965 166,165 332,510 Emp. Benefits 47,453 56,225 51,572 54,820 60,935 52,585 61,740 Supplies 371 2,102 1,782 1,750 49,700 950 3,500 Contractual Serv.8,852 71,203 6,448 10,500 83,150 10,600 14,400 Repairs & Maint.- - 9,864 8,550 10,100 17,100 17,100 Training/Travel/Dues 60,477 59,860 62,267 65,673 63,950 66,213 64,663 Other Exp.- 1,612 - - 3,000 - 3,600 Capital outlay - 5,925 1,954 - - - - Total Exp 254,729 373,727 279,424 295,118 473,800 313,613 497,513 Net addition to (use of) general revenues (39,649) (170,633) (78,092) (112,243) (282,020) (104,153) (290,638) 2019 CAPITAL OUTLAY 42 City of Apple Valley Department Expense Summary Budget Years (2019-2020) CITY CLERK/ELECTIONS Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 136,363 149,202 143,974 150,865 74,421 158,435 158,435 163,190 163,190 6111 - SALARY PART-TIME 0 0 334 0 0 6112 - SALARY-SEASONAL TEMP 0 11,717 780 28,000 0 140,450 140,450 6113 - OVERTIME-REGULAR EMPLOYEES 1,046 15,835 551 18,000 280 3,000 3,000 24,000 24,000 6121 - INSURANCE CASH BENEFIT 279 0 0 0 6122 - COMP REQUEST -112 -439 -102 0 6123 - SALARY-OTHER 6,100 4,730 4,730 4,870 4,870 6124 - OVERTIME-SEASONAL TEMP 0 486 0 0 6105 - SALARIES AND WAGES 137,576 176,800 145,537 202,965 74,702 166,165 166,165 332,510 332,510 6138 - MEDICARE 1,810 2,249 1,902 3,675 983 2,410 2,410 3,335 3,335 6139 - FICA 7,738 9,617 8,133 10,660 4,205 10,300 10,300 14,265 14,265 6141 - PENSIONS-PERA 10,298 12,243 10,635 12,900 5,603 12,465 12,465 14,405 14,405 6142 - WORKERS COMPENSATION 752 1,358 804 1,470 432 995 995 2,045 2,045 6144 - LONG-TERM DISABILITY INSURANCE 358 398 302 430 140 455 455 530 530 6145 - MEDICAL INSURANCE 23,859 27,683 33,877 31,800 16,859 33,120 32,760 34,560 33,960 6146 - DENTAL INSURANCE 2,582 2,664 3,012 0 1,476 6147 - LIFE INSURANCE-BASIC 12 12 12 6 6148 - LIFE INSURANCE-SUPP/DEPEND 45 0 0 0 6170 - EMPLOYEE PAID PREMIUMS -7,106 -1,672 0 -6,800 0 -6,800 6125 - EMPLOYEE BENEFITS 47,453 56,225 51,572 60,935 28,032 59,745 52,585 69,140 61,740 6100 - TOTAL PERSONNEL SERVICES 185,029 233,025 197,109 263,900 102,734 225,910 218,750 401,650 394,250 6210 - OFFICE SUPPLIES 195 1,003 576 1,750 177 550 550 1,750 1,750 6229 - GENERAL SUPPLIES 176 1,099 1,206 47,950 2,144 400 400 1,750 1,750 6205 - SUPPLIES 371 2,102 1,782 49,700 2,320 950 950 3,500 3,500 6231 - LEGAL SERVICES 0 0 164 0 6236 - ELECTION JUDGE PAYMENTS 0 63,601 0 68,800 0 6239 - PRINTING 8,357 4,622 3,357 10,350 1,206 6,600 6,600 10,350 10,350 6249 - OTHER CONTRACTUAL SERVICES 495 2,981 2,927 4,000 7,414 4,000 4,000 4,050 4,050 6230 - CONTRACTUAL SERVICES 8,852 71,203 6,448 83,150 8,620 10,600 10,600 14,400 14,400 6265 - REPAIRS-EQUIPMENT 0 0 9,864 10,100 0 17,100 17,100 17,100 17,100 6260 - REPAIRS AND MAINTENA 0 0 9,864 10,100 0 17,100 17,100 17,100 17,100 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 596 783 870 1,400 399 1,400 1,400 1,400 1,400 6276 - SCHOOLS/CONFERENCES/EXP OTHER 2,524 674 2,350 900 0 3,200 3,200 900 900 6277 - MILEAGE/AUTO ALLOWANCE 151 568 50 1,125 43 375 375 1,125 1,125 6278 - SUBSISTENCE ALLOWANCE 250 200 450 200 0 400 400 400 400 6280 - DUES & SUBSCRIPTIONS 56,957 57,636 58,547 60,325 27,927 60,838 60,838 60,838 60,838 6270 - TRNG/TRAVL/DUES/UNIF 60,477 59,860 62,267 63,950 28,369 66,213 66,213 64,663 64,663 6200 - TOTAL OPERATING COSTS 69,700 133,165 80,361 206,900 39,309 94,863 94,863 99,663 99,663 6310 - RENTAL EXPENSE 0 1,612 0 3,000 700 0 0 3,600 3,600 6333 - GENERAL-CASH DISCOUNTS 0 0 0 0 6301 - OTHER EXPENDITURES 0 1,612 0 3,000 700 0 0 3,600 3,600 6300 - TOTAL OTHER EXPENDITURES 0 1,612 0 3,000 700 0 0 3,600 3,600 6720 - CAPITAL OUTLAY-FURNITURE & FIX 0 5,925 1,954 0 524 6701 - TOTAL CAPITAL OUTLAY 0 5,925 1,954 0 524 6700 - TOTAL CAPITAL OUTLAY 0 5,925 1,954 0 524 254,729 373,727 279,424 473,800 143,267 320,773 313,613 504,913 497,513 43 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 03: CITY CLERK/ELECTIONS - 1015 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6110 SALARIES Regular Employees 147,165 150,865 150,865 158,435 158,435 163,190 163,190 6111 Salary-Parttime - - - 6112 *Salary-Seasonal Temp - 28,000 28,000 - - 38,000 38,000 6112 *Head Judges 1,600 hours @ $13.00 - - 20,800 - - - - 6112 *Other Judges 4,800 hours @ $10.00 - - 48,000 - - - - 6112 *Head Judges 2,300 hours @ $13.50 31,050 31,050 6112 *Other Judges 6,800 hours @ $10.50 71,400 71,400 6113 Overtime - Reg 3,000 18,000 18,000 3,000 3,000 24,000 24,000 6123 Salaries - Other 3,660 6,100 6,100 4,730 4,730 4,870 4,870 6138 Medicare 2,330 3,675 3,675 2,410 2,410 3,335 3,335 6139 FICA 9,540 10,660 10,660 10,300 10,300 14,265 14,265 6141 Pension - PERA 11,535 12,900 12,900 12,465 12,465 14,405 14,405 6142 Work Comp Ins 870 1,470 1,470 995 995 2,045 2,045 6144 Long-term Disability Insurance 425 430 430 455 455 530 530 6145 Hospital & Life Insurance 30,120 31,800 31,800 33,120 32,760 34,560 33,960 6170 Employee Paid Premiums (6,800) (6,800) Position Changes Total 208,645 263,900 332,700 225,910 218,750 401,650 394,250 6210 OFFICE SUPPLIES Miscellaneous 550 550 550 550 550 550 550 *Polling Place/Election Supplies 1,200 1,200 - - 1,200 1,200 Total 550 1,750 1,750 550 550 1,750 1,750 6229 GENERAL SUPPLIES Miscellaneous 400 450 450 400 400 450 450 Microsoft Surface or Similar Product 800 - - - - - - *Polling Place Supplies & Signs &- 1,000 1,000 - - 1,000 1,000 Various Election Supplies *3 AB Bin Storage Casters 300 300 *3 Scanners, 2 Label Printers - - - - - - - *E-Poll Book Systems 54 x $1,000 93,000 93,000 - - - - *E-Poll Book Systems Grant Dollars (46,500) (46,500) - - - - Total 1,200 47,950 47,950 400 400 1,750 1,750 6236 ELECTION JUDGE PAYMENTS *Election: Primary & General - - - - - - - *Head Judges 1,600 hours @ $13.00 - 20,800 - - - - - *Other Judges 4,800 hours @ $10.00 - 48,000 - - - - - Total - 68,800 - - - - - 6239 PRINTING/PUBLISHING Legal Notices 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Dakota County Filing Fees 1,100 1,100 1,100 1,100 1,100 1,100 1,100 *Election Judge Manuals - 1,000 1,000 - - 1,000 1,000 *General Election Ballots - 2,000 2,000 - - 2,000 2,000 *Election Postal Verification Cards - 750 750 - - 750 750 Business Card Stock, Misc.500 500 500 500 500 500 500 Adjust to Trend - - - - - - Total 6,600 10,350 10,350 6,600 6,600 10,350 10,350 6249 OTHER CONTRACTUAL SERVICES Update Codification of Ordinances 3,400 3,500 3,500 3,500 3,500 3,500 3,500 Host City Code on Web Site 500 500 500 500 500 550 550 Total 3,900 4,000 4,000 4,000 4,000 4,050 4,050 6265 REPAIRS - EQUIPMENT Office Equipment Repairs 550 200 200 200 200 200 200 *Annual Maintenance for Vote Tabulators (19 tabulators)- - - - - - - E-Poll Books 7,000 7,000 7,000 7,000 HAVA Equipment (16 machines)- - - - - - - Dominion Election Equipment (16)8,000 9,900 9,900 9,900 9,900 9,900 9,900 Total 8,550 10,100 10,100 17,100 17,100 17,100 17,100 6275 SCHOOL/CONF/EXP - LOCAL Workshops 900 900 900 900 900 900 900 Meetings 300 300 300 300 300 300 300 Other 200 200 200 200 200 200 200 Total 1,400 1,400 1,400 1,400 1,400 1,400 1,400 6276 SCHOOL/CONF/EXP - OTHER MCFOA 900 900 900 900 900 900 900 IIMC 2,300 - 2,300 2,300 Total 3,200 900 900 3,200 3,200 900 900 6277 MILEAGE ALLOWANCE Allowance, Clerk 375 375 375 375 375 375 375 *Mileage, Election Judges & Employees - 750 750 - - 750 750 Total 375 1,125 1,125 375 375 1,125 1,125 44 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 03: CITY CLERK/ELECTIONS - 1015 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6278 SUBSISTENCE ALLOWANCE MCFOA, IIMC, LMC 400 200 200 400 400 400 400 Total 400 200 200 400 400 400 400 6280 DUES & SUBSCRIPTIONS IIMC 195 200 200 200 200 200 200 MCFOA 75 80 90 90 90 90 90 LMC Directory 65 70 70 70 70 70 70 Other 300 299 299 300 300 300 300 NLC Dues 4,467 3,813 3,813 3,928 3,928 3,928 3,928 LMC Dues 31,161 32,100 32,100 32,096 32,096 32,096 32,096 Metro Cities Dues 12,970 13,013 13,013 13,404 13,404 13,404 13,404 Municipal Legislative Commission 10,815 10,500 10,500 10,500 10,500 10,500 10,500 Minnesota Statutes - - - - - - - Minnesota Rules - - - - - - - Dakota Co. Historical Society 250 250 250 250 250 250 250 LMC Handbook Replacement - - - - - - - West Publishing Statute Update - - - - - - - AV Trademark - - - - - - - Total 60,298 60,325 60,335 60,838 60,838 60,838 60,838 6310 RENTAL EXPENSE *Polling Places - 1,700 1,700 - - 2,000 2,000 *Van/Trailer for Set-Up - 1,300 1,300 - - 1,600 1,600 Total - 3,000 3,000 - - 3,600 3,600 Total Net of Personnel 86,473 209,900 141,110 94,863 94,863 103,263 103,263 TOTAL EXPENSES 295,118$ 473,800$ 473,810$ 320,773$ 313,613$ 504,913$ 497,513$ 45 Notes: 46 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 – General Fund 04 1020/1021 Human Resources/Front Desk DESCRIPTION OF ACTIVITY The Human Resources Department serves as a strategic partner in support of the City’s mission to promote a team philosophy within the organization and develop a quality workplace together. Our core services and competencies include recruitment and staffing, employee relations, organizational and employee development, safety and health programs, compensation and benefits, payroll, policy and procedure development and administration, and regulatory compliance. MAJOR OBJECTIVES FOR 2019 / 2020 • Review taxable fringe benefits • Analyze expansion of time and attendance systems • Initiate City-wide safety committee IMPACT MEASURES / PERFORMANCE INDICATORS ITEM Actual 2015 Actual 2016 Actual 2017 Projected 2018 Projected 2019 Projected 2020 PERFORMANCE INDICATORS Employment actions processed 403 430 443 440 440 440 New hires 192 194 205 200 200 200 Rehires 153 174 174 180 180 180 Other: promotion, transfer, status change, term 58 62 64 60 60 60 Employment applications processed 1,854 2,079 2,378 2,400 2,400 2,400 Checks generated 11,093 11,629 10,937 11,750 11,750 11,750 W-2s generated 712 729 766 750 750 750 Section 125 enrollment savings $30,369 $34,323 $24,269 $34,500 $34,500 $34,500 Benefit enrollments/changes processed Mid-year 53 77 107 75 75 75 New year open enrollment: medical/dental/life 234 108 150 115 100 100 1094-Cs generated 190 201 200 210 210 210 ITEM Actual 2015 Actual 2016 Actual 2017 Projected 2018 Projected 2019 Projected 2020 OUTCOME MEASURES Days to fill vacancies 58 48 88 60 60 60 Turnover rate Full-Time Regular 4.86% 7.50% 8.90% 6.00% 6.00% 6.00% Part-Time Regular 12.00% 6.00% 6.00% 10.00% 10.00% 10.00% Part-Time Liquor Operations 31.43% 57.14% 40.00% 40.00% 40.00% 40.00% Paid-on-Call Firefighters 14.67% 10.67% 10.67% 10.00% 10.00% 10.00% Performance review completion 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Health claims experience 75.75% 110.32% 130.18% 100.00% 100.00% 100.00% Safety metrics Workers' comp. experience modifier 0.89 0.89 1.01 .95 .95 .95 Days away from work 101 77 7 60 60 60 Restricted days 313 310 557 300 300 300 Volunteer Engagement City-Wide Volunteer Hours 3,493 6,349 5,775 6,000 6,000 6,000 Equivalent Wages Value $82,085 $149,582 $139,409 $147,000 $147,000 $147,000 47 Regular Status Personnel Schedule –FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 HUMAN RESOURCES MGR 1.0 1.0 1.0 1.0 1.0 1.0 DEPARTMENT SPECIALIST 1.0 1.0 1.0 1.0 1.0 1.0 HR COORDINATOR 1.0 1.0 1.0 1.0 1.0 1.0 PAYROLL COORDINATOR 1.0 1.0 1.0 1.0 1.0 1.0 RECEPTIONIST 1.0 1.0 1.0 1.0 1.0 1.0 Temporary Status Personnel Schedule – Hours (Part Time) Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 None Summary Budget Department 04 Human Resources 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 341,891 357,509 378,436 372,915 392,735 405,745 421,160 Emp. Benefits 110,628 120,463 118,968 123,575 130,345 136,475 144,830 Supplies 586 1,549 489 650 650 650 650 Contractual Serv.34,070 29,175 28,447 29,850 40,850 42,550 41,550 Training/Travel/Dues 5,651 4,014 4,142 5,480 5,695 5,545 5,545 Other Exp.15,475 21,756 22,426 29,200 32,300 32,200 32,200 Capital outlay 762 1,750 - - - 508,301 534,466 553,670 563,420 602,575 623,165 645,935 Net addition to (use of ) general revenues (508,301) (534,466) (553,670) (563,420) (602,575) (623,165) (645,935) 2019 CAPITAL OUTLAY: None 2020 CAPITAL OUTLAY: None 48 City of Apple Valley Department Expense Summary Budget Years (2019-2020) HUMAN RESOURCES/FRONT DESK Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 339,056 357,233 374,414 374,570 177,457 383,290 383,290 401,885 401,885 6112 - SALARY-SEASONAL TEMP 0 0 0 0 18,906 6113 - OVERTIME-REGULAR EMPLOYEES 2,845 3,761 5,598 4,000 5,917 5,500 5,500 6,000 6,000 6121 - INSURANCE CASH BENEFIT 2,794 2,520 2,880 1,260 6122 - COMP REQUEST -2,805 -6,005 -4,457 -4,397 6123 - SALARY-OTHER 14,165 16,955 16,955 13,275 13,275 6124 - OVERTIME-SEASONAL TEMP 0 0 0 4,275 6105 - SALARIES AND WAGES 341,891 357,509 378,436 392,735 203,419 405,745 405,745 421,160 421,160 6138 - MEDICARE 4,912 5,079 5,425 5,695 2,914 5,885 5,885 6,105 6,105 6139 - FICA 21,004 21,718 23,199 24,350 12,459 25,125 25,125 25,825 25,825 6141 - PENSIONS-PERA 25,432 26,624 28,167 29,455 12,711 30,430 30,430 31,590 31,590 6142 - WORKERS COMPENSATION 1,896 1,880 2,129 2,275 1,106 2,420 2,420 2,590 2,590 6144 - LONG-TERM DISABILITY INSURANCE 883 971 746 1,070 306 1,115 1,115 1,160 1,160 6145 - MEDICAL INSURANCE 47,686 54,405 51,889 67,500 24,932 75,600 73,800 81,360 79,860 6146 - DENTAL INSURANCE 6,458 6,639 6,626 0 3,087 6147 - LIFE INSURANCE-BASIC 29 30 30 13 6148 - LIFE INSURANCE-SUPP/DEPEND 2,329 3,116 3,208 943 6170 - EMPLOYEE PAID PREMIUMS -2,452 -786 0 -2,300 0 -2,300 6125 - EMPLOYEE BENEFITS 110,628 120,463 118,968 130,345 57,685 140,575 136,475 148,630 144,830 6100 - TOTAL PERSONNEL SERVICES 452,519 477,973 497,403 523,080 261,104 546,320 542,220 569,790 565,990 6210 - OFFICE SUPPLIES 385 1,491 429 500 81 500 500 500 500 6211 - SMALL TOOLS & EQUIPMENT 0 28 0 0 6229 - GENERAL SUPPLIES 201 29 60 150 0 150 150 150 150 6205 - SUPPLIES 586 1,549 489 650 81 650 650 650 650 6235 - CONSULTANT SERVICES 29,801 24,982 22,557 36,500 26,353 32,500 32,500 37,500 37,500 6238 - POSTAGE/UPS/FEDEX 20 0 0 50 0 50 50 50 50 6239 - PRINTING 475 420 600 500 0 500 500 500 500 6249 - OTHER CONTRACTUAL SERVICES 3,774 3,774 5,290 3,800 0 9,500 9,500 6,500 3,500 6230 - CONTRACTUAL SERVICES 34,070 29,175 28,447 40,850 26,353 42,550 42,550 44,550 41,550 6260 - REPAIRS AND MAINTENA 0 0 0 0 0 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 3,342 1,467 1,359 2,500 265 2,500 2,500 2,500 2,500 6276 - SCHOOLS/CONFERENCES/EXP OTHER 545 798 778 800 250 900 900 900 900 6277 - MILEAGE/AUTO ALLOWANCE 38 329 276 550 19 300 300 300 300 6278 - SUBSISTENCE ALLOWANCE 54 0 0 0 6280 - DUES & SUBSCRIPTIONS 1,673 1,420 1,729 1,845 1,220 1,845 1,845 1,845 1,845 6270 - TRNG/TRAVL/DUES/UNIF 5,651 4,014 4,142 5,695 1,753 5,545 5,545 5,545 5,545 6200 - TOTAL OPERATING COSTS 40,308 34,739 33,078 47,195 28,187 48,745 48,745 50,745 47,745 6399 - OTHER CHARGES 15,475 21,756 22,426 32,300 13,180 35,300 32,200 35,200 32,200 6301 - OTHER EXPENDITURES 15,475 21,756 22,426 32,300 13,180 35,300 32,200 35,200 32,200 6300 - TOTAL OTHER EXPENDITURES 15,475 21,756 22,426 32,300 13,180 35,300 32,200 35,200 32,200 6720 - CAPITAL OUTLAY-FURNITURE & FIX 0 6725 - CAPITAL OUTLAY-OFFICE EQUIP 0 0 762 0 0 1,000 0 1,000 0 6701 - TOTAL CAPITAL OUTLAY 0 0 762 0 0 1,000 0 1,000 0 6700 - TOTAL CAPITAL OUTLAY 0 0 762 0 0 1,000 0 1,000 0 508,301 534,467 553,670 602,575 302,471 631,365 623,165 656,735 645,935 49 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 04: HUMAN RESOURCES/FRONT DESK - 1020 & 1021 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 356,505 374,570 372,000 383,290 383,290 401,885 401,885 6111 Salary-Parttime - - 6112 Salary-Seasonal Temp - - 6113 Overtime - Reg 4,000 4,000 8,000 5,500 5,500 6,000 6,000 6123 Salaries - Other 12,410 14,165 14,165 16,955 16,955 13,275 13,275 6138 Medicare 5,380 5,695 5,695 5,885 5,885 6,105 6,105 6139 FICA 22,995 24,350 24,350 25,125 25,125 25,825 25,825 6141 Pension - PERA 27,820 29,455 29,455 30,430 30,430 31,590 31,590 6142 Work Comp Ins 2,100 2,275 2,275 2,420 2,420 2,590 2,590 6144 Long-term Disability Insurance 1,020 1,070 1,070 1,115 1,115 1,160 1,160 6145 Hospital & Life Insurance 64,260 67,500 67,500 75,600 73,800 81,360 79,860 6170 Employee Paid Premiums (2,300) (2,300) Position Changes Total 496,490 523,080 524,510 546,320 542,220 569,790 565,990 6210 OFFICE SUPPLIES Miscellaneous 500 500 450 500 500 500 500 Total 500 500 450 500 500 500 500 6229 GENERAL SUPPLIES Miscellaneous 150 150 150 150 150 150 150 Total 150 150 150 150 150 150 150 6235 CONSULTANT SERVICES Staff Training and Development 5,000 5,000 24,000 15,000 15,000 15,000 15,000 Short-term Disability case manager 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Other (Special Legal)8,000 15,000 5,000 5,000 5,000 10,000 10,000 Other (Special Selection)5,000 5,000 3,500 5,000 5,000 5,000 5,000 Benefits Consultant - - - - Job Evaluation Consultant - - - - Safety Consultant 4,500 4,500 4,500 4,500 4,500 4,500 4,500 Negotiations Consultant - - - - Laserfiche Consultant 4,000 4,000 Total 25,500 36,500 44,000 32,500 32,500 37,500 37,500 6238 POSTAGE/UPS/FEDEX City Wide P.O. Box - - Courier/Other 50 50 25 50 50 50 50 Total 50 50 25 50 50 50 50 6239 PRINTING/PUBLISHING City Wide Recruitment (Ads etc.)500 500 500 500 500 500 500 General-recruitment brochures, apps - - Total 500 500 500 500 500 500 500 6249 OTHER CONTRACTUAL SERVICES NEOGov Software Maint 3,800 3,800 5,300 6,500 6,500 6,500 3,500 On-line benefits enrollment software - - 3,000 3,000 - - Total 3,800 3,800 5,300 9,500 9,500 6,500 3,500 6275 SCHOOL/CONF/EXP - LOCAL Staff Training and Development - - - - - - - Misc Workshops 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Misc Meetings - - Total 2,500 2,500 2,500 2,500 2,500 2,500 2,500 6276 SCHOOL/CONF/EXP - OTHER Regional Conf.- - - - - - - MPELRA Summer Conf 800 800 800 900 900 900 900 Total 800 800 800 900 900 900 900 6277 MILEAGE ALLOWANCE Miscellaneous Mileage 500 550 300 300 300 300 300 Total 500 550 300 300 300 300 300 6280 DUES & SUBSCRIPTIONS N/MPELRA 200 200 200 200 200 200 200 IPMA-National 150 150 150 150 150 150 150 IPMA-Local chapter 25 25 25 25 25 25 25 APA-National 220 220 220 220 220 220 220 APA-Local chapter 50 50 50 50 50 50 50 SHRM 190 200 200 200 200 200 200 MN Safety Council 495 525 525 525 525 525 525 Misc Publications 350 475 475 475 475 475 475 Total 1,680 1,845 1,845 1,845 1,845 1,845 1,845 6399 OTHER CHARGES Recognition Program (1025-6399)5,000 5,000 5,000 5,000 5,000 5,000 5,000 Recognition Event (1025-6399)4,000 5,000 4,600 5,000 5,000 5,000 5,000 Employee Gatherings 200 200 200 200 200 200 200 Volunteer Coordinator Program 15,000 16,500 16,500 16,500 16,500 17,000 17,000 Wellness Program (To Self Ins Fund)- - 3,000 - 3,000 - Safety Committee 5,000 5,600 5,000 5,600 5,500 5,000 5,000 Total 29,200 32,300 31,300 35,300 32,200 35,200 32,200 6725 CAPITAL OUTLAY - OFFICE EQUIP Ergo workstation improvements - PB 750 - Chairs (2) 1,000 - 1,000 1,000 - Scanner for HR/Admin ancillary office 1,000 - Scanning licenses MOVED TO 6249 - - Total 1,750 - 1,000 1,000 - 1,000 - Total Net of Personnel 66,930 79,495 88,170 85,045 80,945 86,945 79,945 TOTAL EXPENSES 563,420 602,575 612,680 631,365 623,165 656,735 645,935 50 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 05 1030 Information Technology DESCRIPTION OF ACTIVITY The Information Technology division is responsible for enabling and enhancing efficient business processes through the adoption and management of technology-related resources. The division’s core services include user application support, workstation provisioning and management, wired and wireless network and infrastructure administration, software lifecycle management, security and risk management, telecommunications administration, print and media management, and backup and recovery services. MAJOR OBJECTIVES FOR 2019 The employees covered under this company provide the daily care and maintenance to the hardware, software, network infrastructure, and user support. In addition to the routine daily assignments, major goals for 2019 include: 1. Upgrade and replace approximately 50 desktop computer workstations as planned in the annual replacement cycle and lifecycle management plan. 2. Replace primary Storage Area Network (SAN). 3. Upgrade and add redundant network firewall. 4. Deployment of additional network switches. 5. Replace closet switch UPS systems. 6. Upgrade and enhance wireless access system. 7. Assist various departments with line-of-business application implementations and upgrades. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Projected Projected Projected Item 2016 2017 2018 2019 2020 User accounts 350 365 370 370 374 Desktops and Laptops supported 278 266 272 275 280 Servers supported 32 30 30 32 32 Network nodes (firewalls, switches, APs, WLCs, bridges, etc.) 60 64 68 74 76 Facilities or sites supported 20 20 20 20 20 Number of printers, copiers, scanners, fax 80 80 80 80 80 Number of VoIP phones & devices 275 275 275 275 275 Software applications supported 130 148 163 180 190 Mobile devices supported 150 170 185 200 220 Size of weekly backups (GB) 3300 4800 Help Desk requests resolved 954 988 1080 1100 1200 51 Regular Status Personnel Schedule –FTE’s Adopted Adopted Adopted Proposed Proposed Position Title 2016 2017 2018 2019 2020 IT Manager 1 1 1 1 1 Network Analyst -formerly Network Specialist 1 1 1 1 1 Systems Analyst -formerly PC Specialist 1 1 1 1 1 IT Specialist -formerly Support Technician 1 1 1 1 1 IT Support Technician 1 1 Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Proposed Position Title 2016 2017 2018 2019 2020 Summer IT Intern 0 0 1 0 0 BUDGET SUMMARY: Summary Budget Department 05 Information Technology 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 275,918 302,078 259,368 320,285 355,935 463,180 482,230 Emp. Benefits 90,157 98,434 80,767 108,520 112,215 114,545 121,080 Supplies 9,020 6,570 8,630 11,500 11,000 9,800 9,800 Contractual Serv.160,233 187,913 84,212 171,170 197,965 217,455 262,405 Repairs & Maint.7,060 10,319 11,138 9,000 12,600 12,200 12,200 Training/Travel/Dues 10,954 13,594 13,935 18,720 23,460 24,160 24,160 Other Exp.9,027 8,380 8,230 8,200 8,200 8,000 8,000 Capital outlay 105,367 50,245 177,157 145,200 115,100 146,000 147,000 Net addition to (use of) general revenues 667,737 677,532 643,437 792,595 836,475 995,340 1,066,875 CAPITAL OUTLAY: 2017 2018 2019 2020 ADOPTED ADOPTED PROPOSED PROPOSED CAPITAL OUTLAY - OFFICE EQUIP CONT.- - - - Server/Workstation Hardware Upgrades 56,000 56,000 56,000 56,000 Cisco Core Switch Replacement - - - 60,000 Cisco Networking Switch Upgrades/Replacements - 16,000 12,000 16,000 Cisco Ironport Web/Email Appliance 11,200 - - - Network Security/Firewall/VPN - 12,000 8,000 - SAN (Storage Area Network)18,000 - 50,000 - Cisco Wireless Access Points/Mgmt.- 6,400 8,000 - Vehicle Laptop Replacement 60,000 - - - IT Server Racks & Furniture - - 6,000 15,000 UPS Replacement - - 6,000 - Enhanced Endpoint Security Licenses - 8,000 - - Email Archive Appliance - 16,700 - - Total 145,200 115,100 146,000 147,000 52 City of Apple Valley Department Expense Summary Budget Years (2019-2020) INFORMATION TECHNOLOGY Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 272,498 292,007 246,387 332,435 160,138 442,960 442,960 462,850 462,850 6112 - SALARY-SEASONAL TEMP 738 0 3,334 10,000 634 0 0 6113 - OVERTIME-REGULAR EMPLOYEES 2,303 10,126 8,969 2,000 2,553 4,000 4,000 4,000 4,000 6121 - INSURANCE CASH BENEFIT 420 0 720 0 6122 - COMP REQUEST -42 -55 -41 0 -270 6123 - SALARY-OTHER 11,500 16,220 16,220 15,380 15,380 6105 - SALARIES AND WAGES 275,918 302,078 259,368 355,935 163,055 463,180 463,180 482,230 482,230 6138 - MEDICARE 3,760 4,090 3,634 4,690 2,269 5,395 5,395 5,670 5,670 6139 - FICA 16,078 17,489 15,539 20,055 9,703 23,055 23,055 24,240 24,240 6141 - PENSIONS-PERA 20,607 20,241 19,149 24,260 12,182 27,890 27,890 29,320 29,320 6142 - WORKERS COMPENSATION 1,546 1,569 1,294 1,725 879 2,060 2,060 2,235 2,235 6144 - LONG-TERM DISABILITY INSURANCE 714 805 493 885 287 1,025 1,025 1,075 1,075 6145 - MEDICAL INSURANCE 43,079 49,868 44,921 60,600 27,632 63,840 62,820 67,440 66,240 6146 - DENTAL INSURANCE 4,277 4,344 3,614 0 2,280 6147 - LIFE INSURANCE-BASIC 21 23 18 11 6148 - LIFE INSURANCE-SUPP/DEPEND 74 4 208 45 6170 - EMPLOYEE PAID PREMIUMS -8,102 -2,527 0 -7,700 0 -7,700 6125 - EMPLOYEE BENEFITS 90,157 98,434 80,767 112,215 52,762 123,265 114,545 129,980 121,080 6100 - TOTAL PERSONNEL SERVICES 366,074 400,512 340,136 468,150 215,817 586,445 577,725 612,210 603,310 6210 - OFFICE SUPPLIES 764 0 1,282 1,000 317 800 800 800 800 6211 - SMALL TOOLS & EQUIPMENT 5,451 5,904 7,205 8,000 2,547 8,000 8,000 8,000 8,000 6215 - EQUIPMENT-PARTS 74 244 7 0 6229 - GENERAL SUPPLIES 2,732 422 137 2,000 99 1,500 1,000 1,500 1,000 6205 - SUPPLIES 9,020 6,570 8,630 11,000 2,963 10,300 9,800 10,300 9,800 6235 - CONSULTANT SERVICES 3,308 6,553 2,433 5,000 8,670 16,000 16,000 57,000 57,000 6237 - TELEPHONE/PAGERS 19,118 19,422 17,970 19,500 8,990 19,500 19,500 19,500 19,500 6238 - POSTAGE/UPS/FEDEX 0 0 400 100 39 200 200 200 200 6239 - PRINTING 28 0 8,800 0 236 6240 - CLEANING SERVICE/GARBAGE 210 341 442 600 0 600 600 600 600 6249 - OTHER CONTRACTUAL SERVICES 137,570 161,597 54,168 172,765 90,818 160,355 181,155 164,305 185,105 6230 - CONTRACTUAL SERVICES 160,233 187,913 84,212 197,965 108,753 196,655 217,455 241,605 262,405 6265 - REPAIRS-EQUIPMENT 7,060 10,319 11,138 12,600 5,963 14,200 12,200 14,200 12,200 6260 - REPAIRS AND MAINTENA 7,060 10,319 11,138 12,600 5,963 14,200 12,200 14,200 12,200 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 0 2,395 691 4,900 0 4,900 4,900 4,900 4,900 6276 - SCHOOLS/CONFERENCES/EXP OTHER 7,503 7,651 7,659 10,700 5,154 11,400 11,400 11,400 11,400 6277 - MILEAGE/AUTO ALLOWANCE 3,362 3,448 3,512 4,260 1,702 4,260 4,260 4,260 4,260 6278 - SUBSISTENCE ALLOWANCE 0 0 250 600 250 600 600 600 600 6280 - DUES & SUBSCRIPTIONS 89 99 1,823 3,000 0 3,000 3,000 3,000 3,000 6270 - TRNG/TRAVL/DUES/UNIF 10,954 13,594 13,935 23,460 7,105 24,160 24,160 24,160 24,160 6200 - TOTAL OPERATING COSTS 187,267 218,395 117,916 245,025 124,785 245,315 263,615 290,265 308,565 6310 - RENTAL EXPENSE 8,297 7,886 7,886 8,200 3,943 8,000 8,000 8,000 8,000 6333 - GENERAL-CASH DISCOUNTS -3 0 0 0 6349 - LATE FEES/FINANCE CHARGES 522 84 344 0 6399 - OTHER CHARGES 210 410 0 0 6301 - OTHER EXPENDITURES 9,027 8,380 8,230 8,200 3,943 8,000 8,000 8,000 8,000 6300 - TOTAL OTHER EXPENDITURES 9,027 8,380 8,230 8,200 3,943 8,000 8,000 8,000 8,000 6725 - CAPITAL OUTLAY-OFFICE EQUIP 103,667 50,245 177,157 115,100 61,226 146,000 146,000 147,000 147,000 53 City of Apple Valley Department Expense Summary Budget Years (2019-2020) INFORMATION TECHNOLOGY Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6735 - CAPITAL OUTLAY-OTHER IMPROVEME 1,700 0 0 0 6701 - TOTAL CAPITAL OUTLAY 105,367 50,245 177,157 115,100 61,226 146,000 146,000 147,000 147,000 6700 - TOTAL CAPITAL OUTLAY 105,367 50,245 177,157 115,100 61,226 146,000 146,000 147,000 147,000 667,735 677,532 643,438 836,475 405,771 985,760 995,340 1,057,475 1,066,875 54 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 05: INFORMATION TECHNOLOGY - 1030 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6110 SALARIES Regular Employees 310,530 309,945 309,945 351,675 351,675 371,565 371,565 New Position 2019 - Includes Total Compensation 91,285 91,285 91,285 91,285 IT Staffing Position Upgrade Reorg 22,490 - - 6112 Salary-Seasonal Temp (Intern)10,000 9,000 - - 6113 Overtime - Reg 2,000 2,000 5,000 4,000 4,000 4,000 4,000 6123 Salaries - Other 7,755 11,500 11,500 16,220 16,220 15,380 15,380 6138 Medicare 4,645 4,690 4,690 5,395 5,395 5,670 5,670 6139 FICA 19,860 20,055 20,055 23,055 23,055 24,240 24,240 6141 Pension - PERA 24,020 24,260 24,260 27,890 27,890 29,320 29,320 6142 Work Comp Ins 1,635 1,725 1,725 2,060 2,060 2,235 2,235 6144 Long-term Disability Insurance 880 885 885 1,025 1,025 1,075 1,075 6145 Hospital & Life Insurance 57,480 60,600 60,600 63,840 62,820 67,440 66,240 6170 Employee Paid Premiums (7,700) (7,700) Position Changes Total 428,805 468,150 447,660 586,445 577,725 612,210 603,310 6210 OFFICE SUPPLIES Miscellaneous Supplies 1,000 1,000 1,200 800 800 800 800 Total 1,000 1,000 1,200 800 800 800 800 6211 SMALL TOOLS & EQUIP. Miscellaneous Equipment 8,000 8,000 7,400 8,000 8,000 8,000 8,000 Total 8,000 8,000 7,400 8,000 8,000 8,000 8,000 6229 GENERAL SUPPLIES Miscellaneous Technology Items 2,000 2,000 1,000 1,500 1,000 1,500 1,000 Total 2,000 2,000 1,000 1,500 1,000 1,500 1,000 6235 CONSULTANT SERVICES Miscellaneous 2,000 2,000 - 2,000 2,000 - - LOGIS - Network Services 5,000 3,000 16,000 14,000 14,000 14,000 14,000 Information Security Audit 43,000 43,000 Total 7,000 5,000 16,000 16,000 16,000 57,000 57,000 6237 TELEPHONE/PAGERS Cellular Phones or Stipends 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Mobile Wireless Data 500 500 500 500 500 500 500 Primary Interface (Zayo/Frontier)16,000 16,000 16,000 16,000 16,000 16,000 16,000 Total 19,500 19,500 19,500 19,500 19,500 19,500 19,500 6238 POSTAGE/UPS/FEDEX Shipping 100 100 100 200 200 200 200 Total 100 100 100 200 200 200 200 6240 CLEANING/GARBAGE SERVICES Electronics Recycling 600 600 600 600 600 600 Total 600 600 - 600 600 600 600 6249 OTHER CONTRACTUAL SERVICES Cisco Smartnet Maintenance 10,500 11,000 4,400 5,100 5,100 6,000 6,000 Microsoft Software Licensing 54,700 54,700 55,000 60,000 60,000 60,000 60,000 Laserfiche Annual Maintenance 12,000 21,300 22,000 22,000 22,000 22,000 22,000 Email Filter Maintenance (3yr begin 2014, 2017)3,000 - - - 3,000 3,000 Web Filter Maintenance (3yr begin 2014)8,000 10,000 2,600 2,600 2,600 2,600 2,600 CommVault/Veeam Annual Maintenance 4,200 - 1,600 1,600 1,600 1,600 1,600 PDQ Annual Maintenance 4,400 - 3,600 4,500 4,500 4,500 4,500 AntiVirus Annual Maintenance 3,400 3,700 3,800 4,000 4,000 4,000 4,000 Vmware Annual Maintenance - 4,600 4,600 4,600 4,600 4,600 4,600 SAN Annual Maintenance - - - - - - - Server Software Maint. (WebHelpDesk, Ninite, Hyena)1,500 1,600 1,600 2,000 2,000 2,000 2,000 ESRI Software Maintenance (6 license)6,400 6,400 26,000 6,400 6,400 6,400 6,400 Fiber Optic Locating Services (ISD196 + MPNexlevel)9,200 9,200 9,200 9,200 - 9,200 - DC Broadband 30,000 30,000 Hootsuite Annual Subscription 180 180 180 180 180 180 MailChimp Annual Subscription 360 360 300 360 360 360 360 Wufoo Annual Subscription 360 360 400 400 400 400 400 Wunderlist Annual Subscription 300 300 300 300 300 300 OET VPN Annual Subscription 265 265 265 265 265 265 Adobe Creative Cloud Subscription 600 600 800 600 600 600 600 Adobe Software Maintenance Subscription 2,700 2,700 2,700 2,700 2,700 2,700 Matrix Laser Care - Printer Maint. & Toner 2,000 - - - - - - Ricoh - Maintenance & Toner 150 - - - - - - IP Phone System Annual Maintenance 4,100 17,500 17,500 17,500 17,500 17,500 17,500 KnowBe4 Security Training (via LOGIS)2,400 2,400 2,400 2,400 2,400 2,400 Mobile Device Management Subscription 5,500 12,000 6,000 9,000 9,000 9,000 9,000 Web Hosting - CivicPlus 4,600 4,600 4,650 4,650 4,650 4,700 4,700 Agenda Management - NovusAGENDA 9,000 9,000 7,950 9,000 9,000 9,000 9,000 Total 143,970 172,765 169,895 160,355 181,155 164,305 185,105 6265 REPAIRS - EQUIPMENT Konica-Minolta Service 8,200 10,000 12,000 12,000 10,000 12,000 10,000 HP Printer Managed Service 2,000 1,500 1,600 1,600 1,600 1,600 Other Not Contracted 800 600 400 600 600 600 600 Total 9,000 12,600 13,900 14,200 12,200 14,200 12,200 55 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 05: INFORMATION TECHNOLOGY - 1030 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6275 SCHOOL/CONF/EXP - LOCAL IT Technical Training - 2,500 2,500 2,500 2,500 2,500 2,500 Gov't/IT Workshops 900 900 300 900 900 900 900 End User Training (Office, Windows)3,000 1,500 2,400 1,500 1,500 1,500 1,500 Total 3,900 4,900 5,200 4,900 4,900 4,900 4,900 6276 SCHOOL/CONF/EXP - OTHER National Tech Conferences - Mgr & Staff 10,400 10,700 9,200 11,400 11,400 11,400 11,400 Total 10,400 10,700 9,200 11,400 11,400 11,400 11,400 6277 MILEAGE ALLOWANCE IT Mgr Car Allowance ($275 per month)3,300 3,300 3,300 3,300 3,300 3,300 3,300 IT Staff Mileage Remibursement ($20/each per month)960 650 960 960 960 960 IT Tech Mileage Reimbursement 240 - IT Tech Mileage Reimbursement 240 - IT Tech/Intern Mileage Reimbursement 240 - Total 4,020 4,260 3,950 4,260 4,260 4,260 4,260 6278 SUBSISTANCE ALLOWANCE 600 600 600 600 600 600 600 Total 600 600 600 600 600 600 600 6280 DUES & SUBSCRIPTIONS Computer Based Training Nuggets Subscription - 3,000 - 3,000 3,000 3,000 3,000 Total - 3,000 - 3,000 3,000 3,000 3,000 6310 RENTAL EXPENSE Multifunction Copiers (Municipal Center)8,200 8,200 8,000 8,000 8,000 8,000 8,000 1 KonicaMinolta Color Copier/Printer - - Total 8,200 8,200 8,000 8,000 8,000 8,000 8,000 6725 CAPITAL OUTLAY - OFFICE EQUIP Server/Workstation Hardware Upgrades 56,000 56,000 62,000 56,000 56,000 56,000 56,000 Cisco Core Switch Replacement - - 60,000 60,000 Cisco Networking Switch Upgrades/Replacements - 16,000 13,000 12,000 12,000 16,000 16,000 Backup NAS & Tape Autoloader - Cisco Ironport Web/Email Appliance 11,200 - - - Network Security/Firewall/VPN - 12,000 8,000 8,000 8,000 SAN (Storage Area Network)18,000 - 50,000 50,000 AMAG Card Access Software Upgrade - - Cisco Wireless Access Points/Mgmt.- 6,400 7,000 8,000 8,000 Vehicle Laptop Replacement 60,000 - Agenda Management Software/Hardware - - IT Server Racks & Furniture - - - 6,000 6,000 15,000 15,000 Phone System Replacement - - UPS Replacement - 40,000 6,000 6,000 Enhanced Endpoint Security Licenses - 8,000 Email Archive Appliance 16,700 18,000 Total 145,200 115,100 148,000 146,000 146,000 147,000 147,000 Total Net Non-Personnel 363,490 368,325 403,945 399,315 417,615 445,265 463,565 TOTAL EXPENSES 792,295 836,475 851,605 985,760 995,340 1,057,475 1,066,875 56 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 16 1060 General Government Buildings DESCRIPTION OF ACTIVITY General Government Buildings reflects the expenses required to operate and maintain the Apple Valley Municipal Center, which includes both the City Hall portion and the Police Facility portion of the building. The City Hall portion provides Class A office space for Administration, City Council, City Clerk, Human Resources, Finance, Fire, Information Technology, Building Inspections, Community Development, Engineering, and Cable TV functions. It also serves as the main location for the City’s public meetings including the City Council and Planning Commission. The Police Facility portion provides office space for the Patrol, Investigations, Records, and Administration functions. It contains secured spaces for the processing, temporary holding, and questioning of criminal suspects. MAJOR OBJECTIVES FOR 2019 The employees covered under this company provide the daily care and maintenance to the building and grounds. Contractual services are utilized for tasks that can’t be performed by the employees. 1. Evaluate maintenance practices and work assignments for improved efficiency and potential cost savings. 2. Develop duty rotation to provide optimum maintenance. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2015 2016 2017 2018 2019 2020 Number of Buildings 1 1 1 1 1 1 Number of Total Sq. Ft. 73,500 73,500 73,500 73,500 73,500 73,500 Number of Finished Sq. Ft. 66,239 66,239 66,239 66,239 66,239 66,239 Number of Restrooms 12 12 12 12 12 12 Number of Locker/ Shower 4 4 4 4 4 4 Number of Snow/ Ice Events 29 40 40 40 40 40 Regular Status Personnel Schedule –FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 Maintenance Worker II 2 2 2 2 2 2 57 Temporary Status Personnel Schedule Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 None Summary Budget Department 16 General Government Buildings 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Vending Commissions 2,778 2,454 1,842 3,300 3,300 200 200 2,778 2,454 1,842 3,300 3,300 200 200 Expenditures: Salaries & Wages 132,232 140,732 133,248 136,655 131,670 137,590 141,645 Emp. Benefits 49,498 49,623 46,896 49,450 51,600 56,710 59,910 Supplies 20,168 13,350 22,741 25,300 22,300 21,725 21,825 Contractual Serv.12,613 13,465 24,632 33,605 32,800 29,680 29,800 Utilities 93,715 80,741 90,311 90,000 81,500 78,500 80,720 Repairs & Maint.57,483 53,732 52,251 49,000 50,350 51,966 52,385 Training/Travel/Dues 796 548 562 750 800 750 750 Other Exp.(15) (21) (6) - - - - Items for resale 2,638 3,200 2,571 2,700 2,700 100 100 Capital outlay 2,556 81,391 53,965 2,620 2,620 2,620 2,620 Total Exp 371,684 436,761 427,171 390,080 376,340 379,641 389,755 Net Addition (use oof) general revenues (368,906) (434,307) (425,329) (386,780) (373,040) (379,441) (389,555) 2019 CAPITAL OUTLAY VERF Charges for Pool Vehicle $ 2,620 Included in Other Funds: Future Capital Projects Fund: DC Govt. Center Lot Overlay/ Reconfig $120,000 Municipal Building Fund: Municipal Center Re-carpeting $200,000 PD Training Room Reconfiguration $ 50,000 58 City of Apple Valley Department Expense Summary Budget Years (2019-2020) GENERAL GOVERNMENT BUILDINGS Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 123,231 133,943 127,967 123,340 60,596 126,870 126,870 130,610 130,610 6111 - SALARY PART-TIME 0 6113 - OVERTIME-REGULAR EMPLOYEES 13,117 8,652 7,321 5,000 2,956 7,000 7,000 7,200 7,200 6121 - INSURANCE CASH BENEFIT 0 540 540 0 6122 - COMP REQUEST -4,116 -2,403 -2,580 -1,398 6123 - SALARY-OTHER 3,330 3,720 3,720 3,835 3,835 6105 - SALARIES AND WAGES 132,232 140,732 133,248 131,670 62,154 137,590 137,590 141,645 141,645 6138 - MEDICARE 1,829 1,972 1,889 1,910 859 1,995 1,995 2,055 2,055 6139 - FICA 7,820 8,434 8,075 8,165 3,673 8,530 8,530 8,780 8,780 6141 - PENSIONS-PERA 9,555 9,435 9,810 9,875 4,653 10,320 10,320 10,625 10,625 6142 - WORKERS COMPENSATION 5,431 5,624 5,347 5,500 2,571 5,925 5,925 6,280 6,280 6144 - LONG-TERM DISABILITY INSURANCE 301 319 226 350 112 380 380 390 390 6145 - MEDICAL INSURANCE 22,380 20,993 18,447 25,800 13,715 30,720 30,060 32,880 32,280 6146 - DENTAL INSURANCE 1,936 1,936 1,920 1,022 6147 - LIFE INSURANCE-BASIC 12 12 11 6 6148 - LIFE INSURANCE-SUPP/DEPEND 235 899 1,685 0 6170 - EMPLOYEE PAID PREMIUMS -514 -990 0 -500 0 -500 6125 - EMPLOYEE BENEFITS 49,498 49,623 46,896 51,600 25,621 57,870 56,710 61,010 59,910 6100 - TOTAL PERSONNEL SERVICES 181,730 190,355 180,144 183,270 87,775 195,460 194,300 202,655 201,555 6210 - OFFICE SUPPLIES 15 79 10 0 0 6211 - SMALL TOOLS & EQUIPMENT 1,469 587 4,647 750 931 750 750 750 750 6212 - MOTOR FUELS/OILS 1,632 256 331 3,500 185 2,975 1,975 2,475 1,975 6215 - EQUIPMENT-PARTS 543 16 1,862 250 67 200 200 300 300 6229 - GENERAL SUPPLIES 16,508 12,412 15,891 17,800 11,116 20,800 18,800 20,800 18,800 6205 - SUPPLIES 20,168 13,350 22,741 22,300 12,299 24,725 21,725 24,325 21,825 6235 - CONSULTANT SERVICES 102 19 40 125 130 100 100 100 100 6237 - TELEPHONE/PAGERS 2,403 2,107 2,514 2,480 861 2,550 2,550 2,550 2,550 6238 - POSTAGE/UPS/FEDEX 33 0 0 16 6240 - CLEANING SERVICE/GARBAGE 2,484 2,504 16,243 19,940 9,879 20,810 20,810 20,810 20,810 6249 - OTHER CONTRACTUAL SERVICES 7,591 8,836 5,835 10,255 423 6,220 6,220 6,340 6,340 6230 - CONTRACTUAL SERVICES 12,613 13,465 24,632 32,800 11,309 29,680 29,680 29,800 29,800 6255 - UTILITIES-ELECTRIC 65,617 54,069 59,231 54,000 21,279 54,000 54,000 55,620 55,620 6256 - UTILITIES-NATURAL GAS 26,257 24,426 27,973 25,000 20,658 22,000 22,000 22,600 22,600 6257 - UTILITIES-PROPANE/WATER/SEWER 1,841 2,246 3,107 2,500 540 2,500 2,500 2,500 2,500 6250 - UTILITIES 93,715 80,741 90,311 81,500 42,477 78,500 78,500 80,720 80,720 6265 - REPAIRS-EQUIPMENT 170 1,901 913 1,250 0 1,500 1,500 1,500 1,500 6266 - REPAIRS-BUILDING 57,313 51,481 51,338 49,100 15,667 50,466 50,466 50,885 50,885 6269 - REPAIRS-OTHER 350 0 0 6260 - REPAIRS AND MAINTENA 57,483 53,732 52,251 50,350 15,667 51,966 51,966 52,385 52,385 6280 - DUES & SUBSCRIPTIONS 40 15 20 20 6281 - UNIFORM/CLOTHING ALLOWANCE 756 533 542 800 169 750 750 750 750 6270 - TRNG/TRAVL/DUES/UNIF 796 548 562 800 189 750 750 750 750 6200 - TOTAL OPERATING COSTS 184,774 161,837 190,497 187,750 81,940 185,621 182,621 187,980 185,480 6310 - RENTAL EXPENSE -243 -243 -248 0 6333 - GENERAL-CASH DISCOUNTS -12 -18 -19 -20 6349 - LATE FEES/FINANCE CHARGES 0 0 21 0 6399 - OTHER CHARGES 240 240 240 100 59 City of Apple Valley Department Expense Summary Budget Years (2019-2020) GENERAL GOVERNMENT BUILDINGS Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6301 - OTHER EXPENDITURES -15 -21 -6 80 6300 - TOTAL OTHER EXPENDITURES -15 -21 -6 80 6540 - TAXABLE MISC FOR RESALE 2,626 3,200 2,571 691 6545 - NON-TAXABLE MISC FOR RESALE 12 0 0 2,700 0 2,700 100 2,700 100 6501 - TAXABLE/NON-TAXABLE MISC RESAL 2,638 3,200 2,571 2,700 691 2,700 100 2,700 100 6500 - TOTAL EXPENDITURES 2,638 3,200 2,571 2,700 691 2,700 100 2,700 100 6715 - CAPITAL OUTLAY-BUILDINGS 0 78,771 50,517 0 0 0 0 6725 - CAPITAL OUTLAY-OFFICE EQUIP 828 0 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 0 0 0 0 6745 - VERF CHARGES 2,556 2,620 2,620 2,620 1,310 2,620 2,620 2,620 2,620 6701 - TOTAL CAPITAL OUTLAY 2,556 81,391 53,965 2,620 1,310 2,620 2,620 2,620 2,620 6700 - TOTAL CAPITAL OUTLAY 2,556 81,391 53,965 2,620 1,310 2,620 2,620 2,620 2,620 371,683 436,762 427,171 376,340 171,796 386,401 379,641 395,955 389,755 60 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 16: GENERAL GOVERNMENT BUILDINGS - 1060 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 128,700 123,340 123,340 126,870 126,870 130,610 130,610 Add FT Employee (All Benefits Included)- - 6111 Seasonal employee in place of mowing - - - 6113 Overtime - Reg 5,000 5,000 5,000 7,000 7,000 7,200 7,200 6123 Salaries - Other 2,955 3,330 3,330 3,720 3,720 3,835 3,835 6138 Medicare 1,835 1,910 1,910 1,995 1,995 2,055 2,055 6139 FICA 7,850 8,165 8,165 8,530 8,530 8,780 8,780 6141 Pension - PERA 9,500 9,875 9,875 10,320 10,320 10,625 10,625 6142 Work Comp Ins 5,315 5,500 5,500 5,925 5,925 6,280 6,280 6144 Long-term Disability Insurance 350 350 350 380 380 390 390 6145 Hospital & Life Insurance 24,600 25,800 25,800 30,720 30,060 32,880 32,280 6170 Employee Paid Premiums (500) (500) Position Changes Total 186,105 183,270 183,270 195,460 194,300 202,655 201,555 6211 SMALL TOOL & EQUIPMENT Miscellaneous 750 750 1,500 750 750 750 750 Total 750 750 1,500 750 750 750 750 6212 MOTOR FUELS/OILS City Hall Van (moved from Comm Dev)1,000 1,000 475 475 475 475 475 Emergency Generator 2,500 2,500 2,500 2,500 1,500 2,000 1,500 Total 3,500 3,500 2,975 2,975 1,975 2,475 1,975 6215 EQUIPMENT - PARTS 250 250 300 200 200 300 300 Trend Adjustment - - Total 250 250 300 200 200 300 300 6229 GENERAL SUPPLIES Cleaning supplies, hardware, bulbs,17,000 14,000 16,300 17,000 15,000 17,000 15,000 filters, paper products, landscape items, ice melt, and coffee. Furniture-misc 3,800 3,800 3,800 3,800 3,800 3,800 3,800 Total 20,800 17,800 20,100 20,800 18,800 20,800 18,800 6235 CONSULTANT SERVICES Drug & hearing testing, immunizations 125 125 100 100 100 100 100 Total 125 125 100 100 100 100 100 6237 TELEPHONE/PAGERS General Phone Mobile Long Distance Frontier analog lines 2,000 2,100 2,055 2,100 2,100 2,100 2,100 Cable boxes 380 380 100 450 450 450 450 Trend Adjustment - - Total 2,380 2,480 2,155 2,550 2,550 2,550 2,550 6239 PRINTING/PUBLISHING US West Communication Listing Total - - - - - - - 6240 C. SERVICE/GARBAGE REMOVAL Trash Removal 2,000 2,000 2,445 2,450 2,450 2,450 2,450 Rug Service 600 700 570 600 600 600 600 Additional Contract Cleaning& Mowing Sup 25,000 25,000 Move Mowing to 6249 (25,000) Restroom Cleaning 17,240 1,670 17,760 17,760 17,760 17,760 Lektreiver Maintenance 1,000 1,000 Move Lektreiver to 6285 (1,000) Fire Alarm Testing/ Monitoring 2,500 2,500 Move Fire Alarm to 6249 - (2,500) Total 31,100 19,940 4,685 20,810 20,810 20,810 20,810 6249 Contract Services Fire Alarm Monitoring - 250 250 250 250 250 250 Fire Alarm Testing 1,500 1,500 1,500 1,500 1,500 1,500 Lawn Maintenance and Mowing 5,000 4,000 4,000 4,000 4,000 4,000 Pest Control 340 340 340 340 340 340 Other 3,165 129 130 130 250 250 Total - 10,255 6,219 6,220 6,220 6,340 6,340 6255 UTILITIES - ELECTRIC Municipal Center 62,000 54,000 60,000 54,000 54,000 55,620 55,620 Trend Adjustment - - Total 62,000 54,000 60,000 54,000 54,000 55,620 55,620 61 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 16: GENERAL GOVERNMENT BUILDINGS - 1060 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6256 UTILITIES - NATURAL GAS Municipal Center 25,000 25,000 27,000 22,000 22,000 22,600 22,600 Trend Adjustment - - - - - - - Total 25,000 25,000 27,000 22,000 22,000 22,600 22,600 6257 UTILITIES - OTHER Municipal Center 3,000 2,500 2,700 2,500 2,500 2,500 2,500 Trend Adjustment - - - - - - - Total 3,000 2,500 2,700 2,500 2,500 2,500 2,500 6265 REPAIRS - EQUIPMENT Security, generator, and other repair 100 250 500 500 500 500 500 Lektreiver Maintenance 1,000 1,000 1,000 1,000 1,000 1,000 Trend Adjustment - - Total 100 1,250 1,500 1,500 1,500 1,500 1,500 6266 REPAIRS / MAINT- BUILDINGS HVAC Repairs 20,000 20,000 20,000 20,000 20,000 20,000 20,000 HVAC Routine Maintenance 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Data/ Security/ Fire Suppression 2,150 2,150 2,150 2,150 2,150 2,150 2,150 Electrical 1,750 1,750 750 1,750 1,750 1,750 1,750 Elevator 6,800 7,000 7,968 8,366 8,366 8,785 8,785 General Interior 3,000 3,000 3,000 3,000 3,000 3,000 3,000 General Exterior and Roof 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Other (includes generator service etc.)3,000 3,000 1,500 3,000 3,000 3,000 3,000 Window Cleaning 700 700 700 700 700 700 700 Total 48,900 49,100 47,568 50,466 50,466 50,885 50,885 6275 SCHOOL/CONF/EXP - LOCAL Boiler Cert. Training Total - - - - - - - 6281 UNIFORM/CLOTHING ALLOWANCE Uniform Allowance 750 800 750 750 750 750 750 Total 750 800 750 750 750 750 750 6545 NON - TAXABLE MISC 4 RESALE Pop and Juice 2,700 2,700 2,700 2,700 100 2,700 100 Total 2,700 2,700 2,700 2,700 100 2,700 100 6715 CAPITAL OUTLAY - BUILDINGS Convert Dispatch Room to Sergeant Room Finish Flooring in Basement PD HVAC - to Muni Bldg FD 19 Area Chair Replacements - - Bathroom counter replacement 10,000 - Bathroom counter replacement (to Muni Bld (10,000) - Server Room Backup Cooling $40,000 - - - - PD Training Room Reconfig $50,000 - - MC Recarpet $200,000 - - - - Total - - - - - - - 6745 VEHICLE REPLACEMENT FUND VERF 2,620 2,620 2,620 2,620 2,620 2,620 2,620 Total 2,620 2,620 2,620 2,620 2,620 2,620 2,620 Total Net of Personnel 203,975 193,070 182,772 190,941 185,341 193,300 188,200 TOTAL EXPENSES 390,080$ 376,340$ 366,042$ 386,401$ 379,641$ 395,955$ 389,755$ 62 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 08 1035 Finance DESCRIPTION OF ACTIVITY Finance is responsible for processing monetary transactions in accordance with Federal, State and local laws and in compliance with Generally Accepted Accounting Standards. Transactions include accounts payable, accounts receivable, investing, special assessments and financial reporting. The finance function also accounts for the unallocated costs of office supplies within City Hall, postage and the postage machine. MAJOR OBJECTIVES FOR 2019/20 • Generate financial policies and procedures and offer guidance to other departments • Maintain the City’s Aaa Bond Rating • Implement efficiencies in the accounts payable function through A/P automation provided through LOGIS offerings. • Continued implementation of improvements in the Utility Billing area achieving additional efficiencies. • Work with the utilities department in the implementation of the meter change out programs and implementing a switch to monthly utility billing. • Improve the monthly interim reporting • Implement the JD Edwards Fixed Assets module for remaining funds • Implement improve online capabilities for online utility billing • Continued monitoring and analysis of outstanding debt • Monitor TIF Fund status • Provide the financial support to evaluate funding needs and issue debt instruments as needed • Participate in the GFOA’s Certificate of Achievement program for the Annual Financial report and the Operating Budget IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2015 2016 2017 2018 2019 2020 Accounts payable checks 7586 7541 6485 6500 6500 6500 Purchase Orders Issued 189 118 250 250 250 A/R Invoices Processed 612 444 550 550 550 Receipts Processed 2482 2462 2400 2400 2400 Investment return 1.8% 1.5% 1.0% 1.7% 1.7% 1.9% Moody’s Bond Rating Aaa Aaa Aaa Aaa Aaa Aaa S & P Rating AAA AAA AAA AAA AAA AAA Office Supplies $ 38,960 $ 38,260 $26,075 $ 40,340 $ 36,590 $37,090 General City Hall Office Supplies included within Finance Department 63 Regular Status Personnel Schedule –FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 Finance Director 1 1 1 1 1 1 Assistant Fin. Director 1 1 1 1 1 1 Finance Analyst - 1 1 1 1 1 Accountant I 1 1 1 1 1 1 Accounting Technician 2 - - - - - - Accounting Technician 1 1 1 1 1 1 1 Summary Budget Department 08 Finance 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Investment Mgmt Fee 105,000 110,000 120,000 120,000 124,000 124,000 125,000 Charge to Construction Funds - - 196,149 69,200 69,200 69,200 69,200 Asssment Searches - 105,000 110,000 316,149 189,200 193,200 193,200 194,200 Expenditures: Salaries & Wages 353,316 361,046 424,821 447,945 465,290 486,900 508,360 Emp. Benefits 106,836 109,715 126,105 140,880 147,380 139,220 147,455 Supplies 10,590 7,406 8,212 10,620 11,470 10,220 10,220 Contractual Serv.21,994 32,394 20,809 29,050 31,200 28,700 29,200 Training/Travel/Dues 6,575 4,663 7,377 7,935 8,315 8,815 8,865 Other Exp.36,768 8,117 7,074 5,250 5,290 5,290 5,290 Capital outlay 2,050 - - - 4,100 4,100 Total Expenses 538,128 523,341 594,398 641,680 668,945 683,245 713,490 Net addition to (use of) general revenues (433,128) (413,341) (278,249) (452,480) (475,745) (490,045) (519,290) CAPITAL OUTLAY 2019: Adjustable height workstations (two) $4,100 2020: Adjustable height workstations (two) $4,100 64 City of Apple Valley Department Expense Summary Budget Years (2019-2020) FINANCE Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 350,627 361,062 423,824 442,910 217,885 467,470 467,470 490,570 490,570 6112 - SALARY-SEASONAL TEMP 2,322 0 0 0 6113 - OVERTIME-REGULAR EMPLOYEES 1,588 2,335 391 1,000 82 500 500 500 500 6121 - INSURANCE CASH BENEFIT 699 1,260 1,140 0 720 6122 - COMP REQUEST -1,919 -3,612 -535 0 -82 6123 - SALARY-OTHER 21,380 18,930 18,930 17,290 17,290 6105 - SALARIES AND WAGES 353,316 361,046 424,821 465,290 218,605 486,900 486,900 508,360 508,360 6138 - MEDICARE 4,855 4,953 5,675 6,745 2,911 7,060 7,060 7,370 7,370 6139 - FICA 20,757 21,178 24,265 28,260 12,447 29,195 29,195 30,195 30,195 6141 - PENSIONS-PERA 26,243 26,984 31,798 34,900 16,341 36,520 36,520 38,125 38,125 6142 - WORKERS COMPENSATION 1,937 1,859 2,327 2,695 1,265 2,905 2,905 3,125 3,125 6144 - LONG-TERM DISABILITY INSURANCE 917 985 818 1,280 409 1,340 1,340 1,400 1,400 6145 - MEDICAL INSURANCE 48,418 49,420 70,607 73,500 39,617 78,000 76,500 83,040 81,540 6146 - DENTAL INSURANCE 2,596 2,856 4,829 0 2,782 6147 - LIFE INSURANCE-BASIC 23 24 27 14 6148 - LIFE INSURANCE-SUPP/DEPEND 1,090 1,456 828 574 6170 - EMPLOYEE PAID PREMIUMS -15,067 -4,815 0 -14,300 0 -14,300 6125 - EMPLOYEE BENEFITS 106,836 109,715 126,105 147,380 71,546 155,020 139,220 163,255 147,455 6100 - TOTAL PERSONNEL SERVICES 460,152 470,761 550,926 612,670 290,151 641,920 626,120 671,615 655,815 6210 - OFFICE SUPPLIES 9,424 7,301 7,279 11,000 3,423 11,750 9,750 11,750 9,750 6211 - SMALL TOOLS & EQUIPMENT 860 0 890 250 0 250 250 250 250 6215 - EQUIPMENT-PARTS 169 78 37 120 12 120 120 120 120 6229 - GENERAL SUPPLIES 137 26 6 100 0 100 100 100 100 6205 - SUPPLIES 10,590 7,406 8,212 11,470 3,435 12,220 10,220 12,220 10,220 6235 - CONSULTANT SERVICES 0 0 0 0 0 6237 - TELEPHONE/PAGERS 0 40 40 0 6238 - POSTAGE/UPS/FEDEX 14,614 22,500 12,602 20,400 8,547 17,900 17,900 18,400 18,400 6239 - PRINTING 7,198 9,854 8,167 10,600 4,584 10,600 10,600 10,600 10,600 6240 - CLEANING SERVICE/GARBAGE 181 0 0 200 0 200 200 200 200 6249 - OTHER CONTRACTUAL SERVICES 0 1,301 6230 - CONTRACTUAL SERVICES 21,994 32,394 20,809 31,200 14,433 28,700 28,700 29,200 29,200 6265 - REPAIRS-EQUIPMENT 0 0 0 0 0 0 0 0 0 6260 - REPAIRS AND MAINTENA 0 0 0 0 0 0 0 0 0 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 1,248 573 1,552 900 238 1,050 1,050 1,100 1,100 6276 - SCHOOLS/CONFERENCES/EXP OTHER 3,407 2,330 3,091 4,865 1,459 4,865 4,865 4,865 4,865 6277 - MILEAGE/AUTO ALLOWANCE 229 305 405 400 0 400 400 400 400 6278 - SUBSISTENCE ALLOWANCE 250 0 300 300 0 300 300 300 300 6280 - DUES & SUBSCRIPTIONS 1,440 1,455 2,030 1,850 1,040 2,200 2,200 2,200 2,200 6270 - TRNG/TRAVL/DUES/UNIF 6,575 4,663 7,377 8,315 2,737 8,815 8,815 8,865 8,865 6200 - TOTAL OPERATING COSTS 39,159 44,463 36,399 50,985 20,605 49,735 47,735 50,285 48,285 6310 - RENTAL EXPENSE 5,063 5,103 5,103 5,290 2,552 5,290 5,290 5,290 5,290 6333 - GENERAL-CASH DISCOUNTS -39 -28 -29 -15 6349 - LATE FEES/FINANCE CHARGES 84 0 0 0 6350 - BANK FEES/CHARGES 0 0 0 0 0 6399 - OTHER CHARGES 31,660 3,041 2,000 0 0 0 0 6301 - OTHER EXPENDITURES 36,768 8,117 7,074 5,290 2,537 5,290 5,290 5,290 5,290 6300 - TOTAL OTHER EXPENDITURES 36,768 8,117 7,074 5,290 2,537 5,290 5,290 5,290 5,290 65 City of Apple Valley Department Expense Summary Budget Years (2019-2020) FINANCE Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6401 - EXPENDITURES 0 0 0 0 6400 - TOTAL EXPENDITURES 0 0 0 0 6725 - CAPITAL OUTLAY-OFFICE EQUIP 0 0 0 0 0 4,100 4,100 4,100 4,100 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 2,050 0 0 0 6701 - TOTAL CAPITAL OUTLAY 2,050 0 0 0 0 4,100 4,100 4,100 4,100 6700 - TOTAL CAPITAL OUTLAY 2,050 0 0 0 0 4,100 4,100 4,100 4,100 538,128 523,341 594,399 668,945 313,293 701,045 683,245 731,290 713,490 66 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 08: FINANCE - 1035 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED REQUEST RECOMMEND REQUEST RECOMMEND SALARIES 6110 Regular Employees 434,810 442,910 461,675 467,470 467,470 490,570 490,570 6111 Salary - Part time - - - - 6113 Overtime - Regular 1,000 1,000 500 500 500 500 500 6121 Insurance Cash Benefit - - 1,320 - - 6122 Comp request - - (500) - - 6123 Salaries - Other 12,135 21,380 - 18,930 18,930 17,290 17,290 6138 Medicare 6,495 6,745 6,220 7,060 7,060 7,370 7,370 6139 FICA 27,305 28,260 26,575 29,195 29,195 30,195 30,195 6141 Pension - PERA 33,595 34,900 34,950 36,520 36,520 38,125 38,125 6142 Work Comp 2,475 2,695 2,710 2,905 2,905 3,125 3,125 6144 Long-term Disability Insurance 1,230 1,280 870 1,340 1,340 1,400 1,400 6145 Hospital & Life Insurance 69,780 73,500 78,150 78,000 76,500 83,040 81,540 6170 Employee Paid Premiums (14,300) (14,300) Position Changes Total 588,825 612,670 612,470 641,920 626,120 671,615 655,815 6210 OFFICE SUPPLIES General Office Supplies 3,000 3,800 2,500 3,800 3,800 3,800 3,800 Chair Mats 350 350 350 350 350 Copier Paper 6,150 6,900 5,000 7,000 5,000 7,000 5,000 Postage Machine Supplies 1,000 300 300 600 600 600 600 Bank Deposit Bags 475 Toner - - Total 10,150 11,000 8,625 11,750 9,750 11,750 9,750 6211 Small tools Miscellaneous 250 250 - 250 250 250 250 Total 250 250 - 250 250 250 250 6215 Equipment - Parts Phone Equip / batteries 120 120 50 120 120 120 120 Total 120 120 50 120 120 120 120 6229 GENERAL SUPPLIES Miscellaneous 100 100 50 100 100 100 100 Headsets Total 100 100 50 100 100 100 100 6238 POSTAGE/UPS/FEDEX Postal Permits 275 250 225 250 250 250 250 Postage 16,625 20,000 15,000 17,500 17,500 18,000 18,000 Misc. Postal Charges 100 150 100 150 150 150 150 Total 17,000 20,400 15,325 17,900 17,900 18,400 18,400 6239 PRINTING/PUBLISHING Envelopes and Letterhead 5,200 3,800 3,000 3,800 3,800 3,800 3,800 Receipts, Checks, Requisitions, P.O. 1,220 500 2,000 500 500 500 500 Printing ; inserts etc.510 650 2,800 650 650 650 650 County Charge for T in T notices 3,700 4,200 3,300 4,200 4,200 4,200 4,200 Publish Budget, Fin report 1,220 1,450 1,450 1,450 1,450 1,450 1,450 Total 11,850 10,600 12,550 10,600 10,600 10,600 10,600 6240 CLEANING / GARBAGE Shredding 200 200 - 200 200 200 200 Total 200 200 - 200 200 200 200 6249 OTHER CONTRACTUAL SERVICES LASERFICHE RIO LICENSE 1,305 Total - - 1,305 - - - - 6265 REPAIRS - EQUIPMENT Other Repairs - - Total - - - - - - - 6275 SCHOOL/CONF/EXP - LOCAL Municipals 220 240 240 250 250 250 250 Mileage to local training 200 200 150 200 200 250 250 Chamber Meetings 100 Webinars 200 150 150 150 150 Other 50 50 50 50 50 50 50 State GFOA Monthly Meetings 410 410 150 400 400 400 400 Total 880 900 890 1,050 1,050 1,100 1,100 6276 SCHOOL/CONF/EXP - OTHER LMC 50 50 50 50 50 50 Other training 400 700 700 700 700 700 700 GFOA Conf 2,765 2,565 1,460 2,565 2,565 2,565 2,565 Mn GFOA Conf 1,430 1,550 1,600 1,550 1,550 1,550 1,550 Total 4,645 4,865 3,760 4,865 4,865 4,865 4,865 6277 MILEAGE ALLOWANCE Car Allowance / Mileage - - Miscellaneous 200 400 800 400 400 400 400 Total 200 400 800 400 400 400 400 6278 SUBSISTENCE National GFOA 250 300 - 300 300 300 300 Total 250 300 - 300 300 300 300 67 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 08: FINANCE - 1035 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED REQUEST RECOMMEND REQUEST RECOMMEND 6280 Dues and Subscriptions National GFOA 500 350 595 600 600 600 600 GFOA - CAFR review 550 550 750 750 750 750 750 GFOA Subscription service (GASB R 70 70 60 70 70 70 70 State GFOA 140 180 150 180 180 180 180 Books 100 100 Notary MnCPA 300 300 300 300 300 300 300 MN CPA license 200 200 100 200 200 200 200 Sam's Club 100 100 95 100 100 100 100 Total 1,960 1,850 2,050 2,200 2,200 2,200 2,200 6310 Rental Expense Postage Meter Maintenance 150 150 - 150 150 150 150 Postage Meter Lease 5,100 5,140 5,105 5,140 5,140 5,140 5,140 Total 5,250 5,290 5,105 5,290 5,290 5,290 5,290 6333 General Cash Discounts - (15) - - - - Total - - (15) - - - - 6399 Other Charges INSIGHT LICENSE - - Ongoing maintenance charges in Data Processing Total - - - - - - - 6725 CAPITAL OUTLAY - OFFICE EQUIP Adjustable height workstations (2)4,100 4,100 4,100 4,100 Total - - - 4,100 4,100 4,100 4,100 Total Net of Personnel 52,855 56,275 50,495 59,125 57,125 59,675 57,675 TOTAL EXPENSES 641,680$ 668,945$ 662,965$ 701,045$ 683,245$ 731,290$ 713,490$ 68 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 09 1040 Data Processing DESCRIPTION OF ACTIVITY This business unit accounts for the unallocated costs associated with the LOGIS consortium and the JD Edwards finance software in use. Portions of the cost are allocated to the enterprise funds based on numbers of system users. MAJOR OBJECTIVES FOR 2019 • The budget increases for 2019 reflect an average increase of 3.5%, the individual modules increased at different rates but the largest increase is in the Police Records & Mobiles system; which increased $8,900 or 6.1% for 2019. LOGIS is projecting increases of approximately 3.6% for 2020.These projected increases were included in the proposed 2019 and 2020 budget. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Adopted Projected Projected Item 2015 2016 2017 2018 2019 2020 Number of JD Edwards Licenses / Users 11 11 11 11 11 11 Insight GL Inquiry Licenses 10 10 10 10 10 10 Summary Budget Department 09 Data Processing 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Contractual Serv.- - - - - - - Other Exp.214,021 252,042 261,033 260,463 243,935 244,482 253,442 Capital outlay - - - - - Net addition to (use of) general revenues 214,021 252,042 261,033 260,463 243,935 244,482 253,442 2019 /2020 CAPITAL OUTLAY: None 69 City of Apple Valley Department Expense Summary Budget Years (2019-2020) DATA PROCESSING Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6230 - CONTRACTUAL SERVICES 0 0 0 0 0 6270 - TRNG/TRAVL/DUES/UNIF 0 0 0 0 6200 - TOTAL OPERATING COSTS 0 0 0 0 0 6399 - OTHER CHARGES 214,021 252,042 261,033 243,935 126,269 244,482 244,482 253,442 253,442 6301 - OTHER EXPENDITURES 214,021 252,042 261,033 243,935 126,269 244,482 244,482 253,442 253,442 6300 - TOTAL OTHER EXPENDITURES 214,021 252,042 261,033 243,935 126,269 244,482 244,482 253,442 253,442 214,021 252,042 261,033 243,935 126,269 244,482 244,482 253,442 253,442 70 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 09: DATA PROCESSING - 1040 COMPANY 1000: GENERAL FUND 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROPOSED RECOMMEND 6399 OTHER CHARGES LOGIS Charges - - OPEN GOV - Transparency Software - - AP Automation (incl. 20% annl maint.)- - AP Automation (scanners & maint)350 350 375 375 375 375 375 PAY MODE / Wells Fargo Payment Mgr - - Financial 49,555 51,685 51,685 53,736 53,736 55,766 55,766 AP AUTOMATION - Docusphere 10,930 11,380 11,380 11,727 11,727 12,137 12,137 HR / Payroll / ESS 65,626 67,790 67,790 70,383 70,383 72,846 72,846 utility Billing 93,585 96,935 96,935 100,183 100,183 103,689 103,689 Police Mobiles 33,920 36,970 36,970 39,973 39,973 41,372 41,372 Fire Mobiles 4,626 4,925 4,925 4,953 4,953 5,126 5,126 Police records 100,103 107,915 107,915 113,814 113,814 117,797 117,797 Permits & Inspections 27,939 32,900 32,900 30,028 30,028 31,079 31,079 Code Enforcement / ePermits 3,360 3,480 3,480 3,480 3,480 3,480 3,480 Managed Services - Hosted Servers 7,250 7,250 7,250 7,250 7,504 7,504 internet 18,125 18,810 18,810 19,936 19,936 20,634 20,634 System Development - UB 6,120 6,120 6,304 6,304 6,490 6,490 System Development - Bldg Insp 1,960 1,960 2,019 2,019 2,080 2,080 System Development - Other 26,449 27,015 27,015 16,681 16,681 17,180 17,180 Water Sewer (163,660) (175,100) (169,314) (181,920) (181,920) (188,500) (188,500) Liquor (11,340) (11,640) (11,628) (12,130) (12,130) (12,600) (12,600) Ice Arena (3,985) (4,100) (4,093) (4,260) (4,260) (4,400) (4,400) Direct bill to Bldg Insp (45,590) (43,648) (43,500) (43,500) (44,143) (44,143) Additional services by hour 800 800 500 800 800 550 550 State of MN WAN access 4,080 4,080 4,340 4,650 4,650 4,980 4,980 Total 260,463 243,935 251,667 244,482 244,482 253,442 253,442 Total Net of Personnel 260,463 243,935 251,667 244,482 244,482 253,442 253,442 TOTAL EXPENSES 260,463$ 243,935$ 251,667$ 244,482$ 244,482$ 253,442$ 253,442$ 71 Notes: 72 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 10 1045 Independent Audit DESCRIPTION OF ACTIVITY This business unit accounts for the General Fund’s share of the annual audit cost. Portions of the audit costs are also allocated to the enterprise funds. The City currently contracts with Malloy, Montague, Karnowski, Radosevich and Company P.A. (MMKR) from Minneapolis for the annual audit. In 2017, a 3 year engagement was entered into for the audit of the 2016 to 2018 financial statements, with work to be completed in 2017-2019. MAJOR OBJECTIVES FOR 2019 Work with the current auditor to address comments received regarding segregation of duties identified in the annual audit. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2015 2016 2017 2018 2019 2020 Unqualified Opinion Received Yes Yes Yes Yes Yes Yes Single Audit Required on Federal Receipts Yes No No No No No Summary Budget Department 10 Independent Audit 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Contractual Services 15,685 13,647 14,433 13,500 13,900 12,290 12,740 Total Exp 15,685 13,647 14,433 13,500 13,900 12,290 12,740 Net addition to (use of) general revenues 15,685 13,647 14,433 13,500 13,900 12,290 12,740 2019 / 2020 CAPITAL OUTLAY: None 73 City of Apple Valley Department Expense Summary Budget Years (2019-2020) INDEPENDENT AUDIT Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6235 - CONSULTANT SERVICES 15,685 13,647 14,433 13,900 9,596 12,290 12,290 12,740 12,740 6230 - CONTRACTUAL SERVICES 15,685 13,647 14,433 13,900 9,596 12,290 12,290 12,740 12,740 6200 - TOTAL OPERATING COSTS 15,685 13,647 14,433 13,900 9,596 12,290 12,290 12,740 12,740 15,685 13,647 14,433 13,900 9,596 12,290 12,290 12,740 12,740 74 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 10: INDEPENDENT AUDIT - 1045 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6235 CONSULTANT SERVICES Audit Fee 13,500 13,900 12,880 12,290 12,290 12,740 12,740 Total 13,500 13,900 12,880 12,290 12,290 12,740 12,740 Total Net of Personnel 13,500 13,900 12,880 12,290 12,290 12,740 12,740 TOTAL EXPENSES 13,500$ 13,900$ 12,880$ 12,290$ 12,290$ 12,740$ 12,740$ 75 Notes: 76 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 14 1050 & 1055 Legal Services DESCRIPTION OF ACTIVITY Legal covers the City’s activities related to civil matters and criminal prosecution. The City utilizes the services of a private law firm for these services. The firm provides a retainer fee for both basic civil work and criminal prosecution. Hourly rates are charged to defend against lawsuits, to prepare special projects where it is appropriate for the project to potentially pay for the legal expense, and to appeal criminal cases. Additional reimbursable expenses are also charged against this account. MAJOR OBJECTIVES FOR 2019 Provide high quality civil legal counsel and criminal prosecution services. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2015 2016 2017 2018 2019 2020 Number of criminal cases reviewed 287 265 317 340 Number of formal complaints issued 224 200 286 235 Number of cases opened 670 710 818 846 Key: • Number of criminal cases reviewed means the number of cases the City forwarded to the City Attorney for review for formal charging. • Number of formal complaint issued means the number of cases reviewed that resulted in a formal complaint charge. • Number of cases opened means a file was opened for any misdemeanor and gross misdemeanor offense. The City Attorney also opens files for petty misdemeanors with court trials. • In 2016, cases reviewed and the number of formal complaints decreased due to officers being able to issue more citations for the violations without our involvement. This is often the result of the nature of the offense, combined with fewer demands by defendants for formal complaints. Though there may be less involvement by our attorneys at an earlier stage in prosecuting, the total number of incidents being added to the court docket and being prosecuted increased. 77 Summary Budget Department 14 Legal Services 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Court Fines 222,554 271,722 307,937 275,400 275,400 275,400 295,400 222,554 271,722 307,937 275,400 275,400 275,400 295,400 Expenditures: Contractual Serv.520,501 518,521 503,924 529,986 532,990 533,530 549,630 Total Exp 520,501 518,521 503,924 529,986 532,990 533,530 549,630 Net provision to (use of ) general revenues (297,947) (246,799) (195,987) (254,586) (257,590) (258,130) (254,230) 2019 CAPITAL OUTLAY: None 2020 CAPITAL OUTLAY: None 78 City of Apple Valley Department Expense Summary Budget Years (2019-2020) LEGAL SERVICES Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6105 - SALARIES AND WAGES 0 0 0 0 6125 - EMPLOYEE BENEFITS 0 0 0 0 6100 - TOTAL PERSONNEL SERVICES 0 0 0 0 6231 - LEGAL SERVICES 520,501 518,521 503,924 532,990 253,547 533,530 533,530 549,630 549,630 6230 - CONTRACTUAL SERVICES 520,501 518,521 503,924 532,990 253,547 533,530 533,530 549,630 549,630 6200 - TOTAL OPERATING COSTS 520,501 518,521 503,924 532,990 253,547 533,530 533,530 549,630 549,630 520,501 518,521 503,924 532,990 253,547 533,530 533,530 549,630 549,630 79 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 14: LEGAL SERVICES- 1050 / 1055 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADM DEPT ADM ADOPTED ADOPTED PROJECTED PROP RECOM PROP RECOM 6231 CONSULTANT SERVICES General Legal Retainer 164,524 169,460 169,460 174,543 174,543 179,780 179,780 Police Legal Retainer 318,962 328,530 328,530 338,387 338,387 348,550 348,550 General Legal-Nonretainer 36,500 27,000 15,000 15,450 15,450 16,000 16,000 Police Legal-Nonretainer 10,000 8,000 5,000 5,150 5,150 5,300 5,300 Total 529,986 532,990 517,990 533,530 533,530 549,630 549,630 6249 OTHER CONTRACTUAL SERVICES (reimburseable expenses) General - - - - Police - - - - Total - - - - - - - Total Net of Personnel 529,986 532,990 517,990 533,530 533,530 549,630 549,630 TOTAL EXPENSES 529,986$ 532,990$ 517,990$ 533,530$ 533,530$ 549,630$ 549,630$ 80 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 15 1100 Community Development DESCRIPTION OF ACTIVITY The Community Development Department is responsible for short and long term community and project based planning, the planning and zoning review process, code compliance, and economic development. The department promotes, evaluates and monitors commercial development and redevelopment, primarily in the established downtown; industrial development in areas of the City guided by the Comprehensive Plan for job creation; housing development with a range of densities; and the evaluation of new approaches to development: mixed use and/or transit oriented development that creates value in live, work, shop and recreate environments. MAJOR OBJECTIVES FOR 2019 and 2020 • Facilitate planning and development in established and emerging industrial, commercial, mixed use, transit oriented and neighborhood areas. • Implement the 2040 Comprehensive Plan Update process to completion. • Launch development at Orchard Place; formerly the active mining area. • Facilitate Economic Development Authority (EDA) opportunities to support development; consideration of job development tax increment tools, public/private partnerships, and business assistance as funds are available. • Facilitate the “Great Neighborhood” program that enhances homes and neighborhood livability. • Foster positive business relationships, outreach, and collaboration. • Facilitate downtown development and redevelopment; priority areas include the quadrants of CR42 and Cedar Avenue. • Recommend and implement communication strategies that emphasize the Apple Valley brand and attract national and global business development interests. • Review and process subdivision, land use, conditional use, and ordinance modifications and facilitate development opportunities. • Issue economic development updates weekly. • Pursue federal, state, and regional resources and state legislative initiatives to support objectives. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2015 2016 2017 2018 2019 2020 Land Use Actions 68 63 56 60 60 60 Comm/Industrial Permits 183 105 179 110 110 110 Value of Comm/Industrial $25.3 mill $28.6 mill $59 mill $35 mill $35 mill $35 mill Residential Permits 134 157 182 130 130 115 Value of Residential $56 mill $42.4 mill $26.8 mill $55 mill $40 mill $35 mill Closed Sales-Residential 980 1,137 1,107 1,100 1,100 1,100 81 Regular Status Personnel Schedule –FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 Community Development Dir. 1 1 1 1 1 1 City Planner 1 1 1 1 1 1 Planner 2 2 2 2 2 2 Department Assistant 1 1 1 1 1 1 Summary Budget Department 15 Community Development 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Actual Proposed Proposed Proposed Revenue: FEES-PLAT 8,727 9,665 5,489 8,400 8,400 8,400 8,400 FEES-SPECIAL USE 844 1,780 2,187 2,430 2,430 2,430 2,430 FEES-REZONING 12,290 9,280 4,908 8,400 8,400 8,400 8,400 21,861 20,725 12,584 19,230 19,230 19,230 19,230 Expenditures: Salaries & Wages 451,617 399,942 459,989 459,535 481,905 508,875 532,870 Emp. Benefits 125,597 115,723 133,496 142,730 147,045 141,890 152,625 Supplies 536 1,683 504 900 1,400 900 900 Contractual Serv.58,473 28,669 139,143 95,300 80,900 25,900 25,900 Repairs & Maint.- 2,084 - 425 425 425 425 Training/Travel/Dues 11,978 11,207 16,466 19,000 19,150 16,550 16,550 Other Exp.652 550 600 - - 600 600 Capital outlay - - - - - - - Total Exp 648,853 559,858 750,198 717,890 730,825 695,140 729,870 Net addition to (use of) general revenues (626,992) (539,133) (737,614) (698,660) (711,595) (675,910) (710,640) 2019 CAPITAL OUTLAY None 2020 CAPITAL OUTLAY None 82 City of Apple Valley Department Expense Summary Budget Years (2019-2020) COMMUNITY DEVELOPMENT Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 447,181 395,579 455,142 458,010 224,231 485,235 485,235 511,760 511,760 6112 - SALARY-SEASONAL TEMP 0 0 105 0 6113 - OVERTIME-REGULAR EMPLOYEES 3,917 4,183 3,602 3,000 2,598 3,000 3,000 3,000 3,000 6121 - INSURANCE CASH BENEFIT 519 180 1,140 360 6123 - SALARY-OTHER 20,895 20,640 20,640 18,110 18,110 6105 - SALARIES AND WAGES 451,617 399,942 459,989 481,905 227,189 508,875 508,875 532,870 532,870 6138 - MEDICARE 6,352 5,548 6,553 6,990 3,229 7,380 7,380 7,725 7,725 6139 - FICA 26,414 23,132 27,622 29,300 13,808 30,510 30,510 31,715 31,715 6141 - PENSIONS-PERA 31,675 29,037 34,406 36,145 17,012 38,165 38,165 39,965 39,965 6142 - WORKERS COMPENSATION 2,331 2,073 2,552 2,795 1,319 3,035 3,035 3,275 3,275 6144 - LONG-TERM DISABILITY INSURANCE 1,084 1,064 914 1,315 421 1,400 1,400 1,465 1,465 6145 - MEDICAL INSURANCE 51,735 50,730 65,610 70,500 30,935 73,200 71,100 79,680 78,180 6146 - DENTAL INSURANCE 4,802 4,036 4,717 1,874 6147 - LIFE INSURANCE-BASIC 27 26 30 14 6148 - LIFE INSURANCE-SUPP/DEPEND 1,177 78 1,338 85 6170 - EMPLOYEE PAID PREMIUMS -10,245 -2,299 0 -9,700 0 -9,700 6125 - EMPLOYEE BENEFITS 125,597 115,723 133,496 147,045 66,400 153,690 141,890 163,825 152,625 6100 - TOTAL PERSONNEL SERVICES 577,214 515,665 593,484 628,950 293,588 662,565 650,765 696,695 685,495 6210 - OFFICE SUPPLIES 373 316 504 1,000 53 500 500 500 500 6211 - SMALL TOOLS & EQUIPMENT 0 1,152 0 0 6229 - GENERAL SUPPLIES 163 215 0 400 20 400 400 400 400 6205 - SUPPLIES 536 1,683 504 1,400 74 900 900 900 900 6231 - LEGAL SERVICES 714 0 0 0 0 6235 - CONSULTANT SERVICES 12,615 2,616 101,096 37,500 37,876 7,500 7,500 7,500 7,500 6238 - POSTAGE/UPS/FEDEX 0 0 178 0 6239 - PRINTING 5,470 448 1,143 3,200 796 3,200 2,200 3,200 2,200 6240 - CLEANING SERVICE/GARBAGE 215 180 286 0 104 6249 - OTHER CONTRACTUAL SERVICES 39,458 25,425 36,440 40,200 27,601 16,200 16,200 16,200 16,200 6230 - CONTRACTUAL SERVICES 58,473 28,669 139,143 80,900 66,377 26,900 25,900 26,900 25,900 6250 - UTILITIES 0 6265 - REPAIRS-EQUIPMENT 0 2,084 0 425 0 425 425 425 425 6260 - REPAIRS AND MAINTENA 0 2,084 0 425 0 425 425 425 425 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 2,573 2,599 3,741 5,400 940 5,400 3,800 5,400 3,800 6276 - SCHOOLS/CONFERENCES/EXP OTHER 1,075 599 3,239 3,500 205 3,500 2,500 3,500 2,500 6277 - MILEAGE/AUTO ALLOWANCE 3,284 3,735 4,125 4,300 1,704 4,300 4,300 4,300 4,300 6278 - SUBSISTENCE ALLOWANCE 200 0 200 750 0 750 750 750 750 6280 - DUES & SUBSCRIPTIONS 4,846 4,274 5,160 5,200 2,731 5,200 5,200 5,200 5,200 6270 - TRNG/TRAVL/DUES/UNIF 11,978 11,207 16,466 19,150 5,579 19,150 16,550 19,150 16,550 6200 - TOTAL OPERATING COSTS 70,987 43,643 156,113 101,875 72,030 47,375 43,775 47,375 43,775 6310 - RENTAL EXPENSE 652 550 600 600 0 600 0 600 6301 - OTHER EXPENDITURES 652 550 600 600 0 600 0 600 6300 - TOTAL OTHER EXPENDITURES 652 550 600 600 0 600 0 600 6701 - TOTAL CAPITAL OUTLAY 0 0 0 0 0 6700 - TOTAL CAPITAL OUTLAY 0 0 0 0 0 648,853 559,858 750,198 730,825 366,218 709,940 695,140 744,070 729,870 83 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 15: COMM DEVELOPMENT - 1100 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6110 SALARIES Regular Employees 444,005 458,010 458,010 485,235 485,235 511,760 511,760 6111 Salary-Parttime - - 6113 Salaries - Overtime 3,000 3,000 3,000 3,000 3,000 3,000 3,000 6123 Salaries - Other 12,530 20,895 20,895 20,640 20,640 18,110 18,110 6138 Medicare 6,665 6,990 6,990 7,380 7,380 7,725 7,725 6139 FICA 28,030 29,300 29,300 30,510 30,510 31,715 31,715 6141 Pension - PERA 34,465 36,145 36,145 38,165 38,165 39,965 39,965 6142 Work Comp Ins 2,530 2,795 2,795 3,035 3,035 3,275 3,275 6144 Long-term Disability Insurance 1,260 1,315 1,315 1,400 1,400 1,465 1,465 6145 Hospital & Life Insurance 69,780 70,500 70,500 73,200 71,100 79,680 78,180 6170 Employee Paid Premiums (9,700) (9,700) Position Changes Total 602,265 628,950 628,950 662,565 650,765 696,695 685,495 6210 OFFICE SUPPLIES Project Folders 500 500 500 500 500 500 500 Misc - DIrector's Chair, design software - 500 500 - - Total 500 1,000 1,000 500 500 500 500 6229 GENERAL SUPPLIES Name Plates, Pins - - Drafting Supplies 400 400 400 400 400 400 400 Total 400 400 400 400 400 400 400 6235 CONSULTANT SERVICES Co-Star Mkt access 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Special Studies 3,000 5,000 5,000 5,000 5,000 5,000 5,000 Comprehensive Plan 50,000 30,000 30,000 TOD-Transit Oriented Development - - Economic Dev. Studies - - Station area TOD local match (45,000)- - Total 55,500 37,500 37,500 7,500 7,500 7,500 7,500 6239 PRINTING/PUBLISHING Promotion Printing 3,000 3,000 3,000 3,000 2,000 3,000 2,000 Report Printing (Comp Plan)- - Business Cards 200 200 200 200 200 200 200 Total 3,200 3,200 3,200 3,200 2,200 3,200 2,200 6249 OTHER CONTRACTUAL SERVICES City Promotions - Chamber 5,100 5,200 5,200 5,200 5,200 5,200 5,200 Economic Development 5,000 7,500 7,500 7,500 7,500 7,500 7,500 GIS Support Contract - Dakota County 23,000 24,000 24,000 - - Pictometry 2,000 2,000 2,000 2,000 2,000 2,000 2,000 ArcView Maintenance Contract 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Total 36,600 40,200 40,200 16,200 16,200 16,200 16,200 6265 REPAIRS - EQUIPMENT Color Printer Maintenance 175 175 175 175 175 175 175 Misc Repairs (Lectriever)250 250 250 250 250 250 250 Total 425 425 425 425 425 425 425 6275 SCHOOL/CONF/EXP - LOCAL Planning Staff State Conf / Seminars 3,500 3,500 3,500 3,500 1,900 3,500 1,900 Planning Commission State Conf 600 600 600 600 600 600 600 Rotary Meetings 500 500 500 500 500 500 500 SLUC/EDAM/ULI/Chamber 800 800 800 800 800 800 800 Total 5,400 5,400 5,400 5,400 3,800 5,400 3,800 6276 SCHOOL/CONF/EXP - OTHER LMC - day APA/ULI/IEDC Conf.2,500 2,500 2,500 2,500 1,500 2,500 1,500 NDC - week, local 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 3,500 3,500 3,500 3,500 2,500 3,500 2,500 6277 MILEAGE ALLOWANCE Mileage Allowance 3,300 3,300 3,300 3,300 3,300 3,300 3,300 Mileage Reimbursement 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 4,300 4,300 4,300 4,300 4,300 4,300 4,300 6278 SUBSISTANCE ALLOWANCE 750 750 750 750 750 750 750 Total 750 750 750 750 750 750 750 6280 DUES & SUBSCRIPTIONS APA Dues 2,500 2,600 2,600 2,600 2,600 2,600 2,600 PAS 850 850 850 850 850 850 850 Other (EDAM, ULI, SLUC, IEDC, Rotary)1,700 1,750 1,750 1,750 1,750 1,750 1,750 Positively MN - - Total 5,050 5,200 5,200 5,200 5,200 5,200 5,200 6310 RENTAL EXPENSE Chamber Rental 600 600 600 Total - - 600 - 600 - 600 6720 CAPITAL OUTLAY - OFFICE FURN Total - - - - - - - 84 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 15: COMM DEVELOPMENT - 1100 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2019 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6725 CAPITAL OUTLAY - OFFICE EQUIP Total - - - - - - - 6745 VEHICLE REPLACEMENT FUND VERF Total - - - - - - - Total Net of Personnel 115,625 101,875 102,475 47,375 44,375 47,375 44,375 TOTAL EXPENSES 717,890$ 730,825$ 731,425$ 709,940$ 695,140$ 744,070$ 729,870$ 85 Notes: 86 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 06 1013 Code Enforcement DESCRIPTION OF ACTIVITY Apple Valley has aging commercial and housing property and considerable investment underway. The developed commercial and residential property requires monitoring and ordinance compliance to ensure continued proper maintenance. Code Enforcement is responsible for general property maintenance concerns, notices of violation to property owners, compliance follow-up, abatement of nuisance conditions, and court assisted compliance when needed. Monitoring of waste hauling, outside parking and vehicle storage, and abatement of general nuisance conditions, such as yard storage, noise complaints and noxious weeds are common activities. Complaints and the need for follow-up actions remain in high volume and complexity. The most complex concerns require a case work approach with property owners. The maintenance of the housing stock requires vigilance with a concern about deferred maintenance and in some instances hoarding. The number of vacant, foreclosed, or poorly maintained housing is significantly declining. The budget provides resources to proactively promote housing maintenance and quality neighborhoods. MAJOR OBJECTIVES FOR 2019 and 2020 • Respond to complaints, investigate and pursue compliance. • With repeat offenders, facilitate compliance with further legal action, if necessary. • Enforce the housing and commercial property maintenance code using case work strategies that encourage property owner compliance. • Educate residents to secure voluntary compliance in ordinance requirements: tall grass and weeds, watering restrictions, waste hauling, outside parking and storage of vehicles; outside storage of materials and removal of refuse, exterior and interior maintenance of buildings. • Aggressively enforce sign ordinance requirements by removing signs in right of way. • Proactively encourage property maintenance and recommend resources to assist in remodeling and repair as the “Great Neighborhood” program is developed and guidebook prepared. • Facilitate expanding, improving and repairing of single family homes. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2015 2016 2017 2018 2019 2020 Inspections 4,151 4,314 4,458 4,700 5,000 5,000 Garbage Can/Trash 501 1,088 1,381 1,500 1,200 1,000 Grass/Weeds/Snow 252 212 187 250 250 250 Residential Alt/Addition/Repair/Roof/ Siding Permits 1,471 1,716 1,539 1,550 1,600 1,600 CDA Home Improvement Loans 9 9 4 6 6 6 Dart’s Senior Maint. Assist. 54 25 31 35 40 40 87 Regular Status Personnel Schedule –FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 Code Compliance Specialist 1 1 1 1 1 1 Code Compliance Technician 1 1 Code (seasonal) - 1 1 1 Admin Specialist 1 1 1 1 1 1 Summary Budget Department 06 Code Enforcement 2015 2016 2017 2017 2018 2019 2019 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue Fines - Weed mowing 2,378 1,150 1,150 2,100 2,100 2,100 2,100 Expenditures Salaries & Wages 146,634 148,542 149,522 157,205 160,850 202,935 207,150 Emp. Benefits 45,913 46,400 46,485 52,520 54,095 50,748 53,660 Supplies 1,594 1,197 1,403 3,000 2,000 1,800 1,800 Contractual Serv.8,034 10,132 6,909 32,060 15,460 10,460 10,460 Repairs & Maint.36 - - 150 100 200 200 Training/Travel/Dues 2,318 1,382 1,266 2,650 2,650 2,700 2,700 Other Exp.- - - - - - - Capital outlay 2,484 2,540 2,540 2,540 2,540 2,540 2,540 Total Exp 207,014 210,192 208,125 250,125 237,695 271,383 278,510 Net addition to (use of) general revenues (204,636) (209,042) (206,975) (248,025) (235,595) (269,283) (276,410) 2019 CAPITAL OUTLAY: None 2020 CAPITAL OUTLAY: None 88 City of Apple Valley Department Expense Summary Budget Years (2019-2020) CODE ENFORCEMENT Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 125,922 130,242 133,100 132,700 58,884 196,345 196,345 200,435 200,435 6111 - SALARY PART-TIME 22,000 0 0 6112 - SALARY-SEASONAL TEMP 19,412 16,858 15,221 4,746 6113 - OVERTIME-REGULAR EMPLOYEES 1,023 1,145 692 2,500 1,318 2,500 2,500 2,500 2,500 6121 - INSURANCE CASH BENEFIT 639 660 720 360 6122 - COMP REQUEST -362 -363 -211 0 6123 - SALARY-OTHER 3,650 4,090 4,090 4,215 4,215 6105 - SALARIES AND WAGES 146,634 148,542 149,522 160,850 65,309 202,935 202,935 207,150 207,150 6138 - MEDICARE 2,086 2,097 2,136 2,330 927 2,073 2,073 2,135 2,135 6139 - FICA 8,919 8,967 9,132 9,735 3,965 8,860 8,860 9,125 9,125 6141 - PENSIONS-PERA 9,561 9,827 10,019 12,065 4,515 10,720 10,720 11,035 11,035 6142 - WORKERS COMPENSATION 819 774 699 790 314 740 740 780 780 6144 - LONG-TERM DISABILITY INSURANCE 330 356 267 375 122 395 395 405 405 6145 - MEDICAL INSURANCE 21,889 22,432 24,312 28,800 12,542 30,720 30,060 32,880 32,280 6146 - DENTAL INSURANCE 1,936 1,936 2,108 1,022 6147 - LIFE INSURANCE-BASIC 12 12 12 6 6148 - LIFE INSURANCE-SUPP/DEPEND 361 0 0 0 6170 - EMPLOYEE PAID PREMIUMS -2,200 -715 0 -2,100 0 -2,100 6125 - EMPLOYEE BENEFITS 45,913 46,400 46,485 54,095 22,699 53,508 50,748 56,360 53,660 6100 - TOTAL PERSONNEL SERVICES 192,547 194,942 196,007 214,945 88,007 256,443 253,683 263,510 260,810 6210 - OFFICE SUPPLIES 39 110 45 100 40 100 100 100 100 6211 - SMALL TOOLS & EQUIPMENT 150 0 0 100 105 100 100 100 100 6212 - MOTOR FUELS/OILS 1,405 956 873 1,200 564 2,200 1,000 2,200 1,000 6215 - EQUIPMENT-PARTS 0 131 29 250 285 250 250 250 250 6216 - VEHICLES-TIRES/BATTERIES 0 0 456 250 0 250 250 250 250 6229 - GENERAL SUPPLIES 0 0 0 100 0 100 100 100 100 6205 - SUPPLIES 1,594 1,197 1,403 2,000 993 3,000 1,800 3,000 1,800 6237 - TELEPHONE/PAGERS 919 1,408 1,218 1,400 389 1,400 1,400 1,400 1,400 6239 - PRINTING 145 1,259 260 200 758 2,700 200 2,700 200 6249 - OTHER CONTRACTUAL SERVICES 6,970 7,465 5,430 13,860 3,096 12,860 8,860 10,860 8,860 6230 - CONTRACTUAL SERVICES 8,034 10,132 6,909 15,460 4,243 16,960 10,460 14,960 10,460 6265 - REPAIRS-EQUIPMENT 36 0 0 100 0 200 200 200 200 6260 - REPAIRS AND MAINTENA 36 0 0 100 0 200 200 200 200 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 300 279 220 300 80 300 300 300 300 6276 - SCHOOLS/CONFERENCES/EXP OTHER 0 0 0 500 0 500 500 500 500 6277 - MILEAGE/AUTO ALLOWANCE 1,958 1,043 986 1,650 434 1,650 1,650 1,650 1,650 6280 - DUES & SUBSCRIPTIONS 60 60 60 100 60 150 150 150 150 6281 - UNIFORM/CLOTHING ALLOWANCE 0 0 0 100 109 100 100 100 100 6270 - TRNG/TRAVL/DUES/UNIF 2,318 1,382 1,266 2,650 683 2,700 2,700 2,700 2,700 6200 - TOTAL OPERATING COSTS 11,981 12,710 9,578 20,210 5,919 22,860 15,160 20,860 15,160 6301 - OTHER EXPENDITURES 0 0 0 0 0 6300 - TOTAL OTHER EXPENDITURES 0 0 0 0 0 6745 - VERF CHARGES 2,484 2,540 2,540 2,540 1,270 2,540 2,540 2,540 2,540 6701 - TOTAL CAPITAL OUTLAY 2,484 2,540 2,540 2,540 1,270 2,540 2,540 2,540 2,540 6700 - TOTAL CAPITAL OUTLAY 2,484 2,540 2,540 2,540 1,270 2,540 2,540 2,540 2,540 6901 - TOTAL DEBT SERVICE 0 0 0 0 89 City of Apple Valley Department Expense Summary Budget Years (2019-2020) CODE ENFORCEMENT Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6900 - TOTAL DEBT SERVICE 0 0 0 0 207,012 210,192 208,125 237,695 95,196 281,843 271,383 286,910 278,510 90 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 06: CODE ENFORCEMENT - 1013 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 129,460 132,700 132,700 136,345 136,345 140,435 140,435 6110 Salary, New (2019, 2020 )60,000 60,000 60,000 60,000 6112 Salary - Part-time 22,000 22,000 22,000 6113 Overtime - Reg 2,500 2,500 2,500 2,500 2,500 2,500 2,500 6123 Salaries - Other 3,245 3,650 3,650 4,090 4,090 4,215 4,215 6138 Medicare 2,280 2,330 2,330 2,073 2,073 2,135 2,135 6139 FICA 9,750 9,735 9,735 8,860 8,860 9,125 9,125 6141 Pension - PERA 11,790 12,065 12,065 10,720 10,720 11,035 11,035 6142 Work Comp Ins 910 790 790 740 740 780 780 6144 Long-term Disability Insurance 430 375 375 395 395 405 405 6145 Hospital & Life Insurance 27,360 28,800 28,800 30,720 30,060 32,880 32,280 6170 Employee Paid Premiums (2,100) (2,100) Position Changes Total 209,725 214,945 214,945 256,443 253,683 263,510 260,810 6210 OFFICE SUPPLIES Miscellaneous 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 6211 SMALL TOOLS & EQUIPMENT Miscellaneous 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 6212 MOTOR FUELS/OIL Fuel, oil, etc. for 1 Vehicle 2,200 1,200 1,200 1,200 1,000 1,200 1,000 Vehicle 2 ( 2019, 2020 )1,000 - 1,000 - Adjust to Trend Total 2,200 1,200 1,200 2,200 1,000 2,200 1,000 6215 EQUIPMENT - PARTS Misc 250 250 250 250 250 250 250 Total 250 250 250 250 250 250 250 6216 TIRES/BATTERIES Vehicle Replacement 250 250 250 250 250 250 250 Total 250 250 250 250 250 250 250 6229 GENERAL SUPPLIES Code Enforcement Supplies 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 6237 TELEPHONE/PAGERS Mobile Phones - Verizon 500 700 700 700 700 700 700 Mobile Insp # 2 500 700 700 700 700 700 700 Total 1,000 1,400 1,400 1,400 1,400 1,400 1,400 6239 PRINTING/PUBLISHING Business cards/ door tags 200 200 200 200 200 200 200 Promotional Plan Book 5,000 - 2,500 - 2,500 - Total 5,200 200 200 2,700 200 2,700 200 6249 OTHER CONTRACTUAL SERVICES Software Maintenance -'15 add'l license 9,860 9,860 9,860 9,860 5,860 9,860 7,860 Remodeling Advisor 15,000 3,000 2,000 2,000 2,000 Immediate Abatement 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 25,860 13,860 12,860 12,860 8,860 10,860 8,860 6265 REPAIRS - EQUIPMENT Car wash 150 100 100 100 100 100 100 2nd vehicle - - 100 100 100 100 Total 150 100 100 200 200 200 200 6275 SCHOOL/CONF/EXP - LOCAL Workshops/Online Training 250 300 300 300 300 300 300 Mileage - Allowance - - - - Total 250 300 300 300 300 300 300 6276 SCHOOL/CONF/EXP - OTHER Housing/Maintenance Code 500 500 500 500 500 500 500 Total 500 500 500 500 500 500 500 6277 MILEAGE ALLOWANCE 1,650 1,650 1,650 1,650 1,650 1,650 1,650 Total 1,650 1,650 1,650 1,650 1,650 1,650 1,650 6280 DUES & SUBSCRIPTIONS MAHCO (2)150 100 100 MAHCO (3)150 150 150 150 Total 150 100 100 150 150 150 150 91 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 06: CODE ENFORCEMENT - 1013 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6281 UNIFORM/CLOTHING ALLOWANCE Uniforms (1)50 50 50 50 50 50 50 Inspec.50 50 50 50 50 50 50 Total 100 100 100 100 100 100 100 6745 VEHICLE REPLACEMENT VERF-Vehicle Replacement Charges 2,540 2,540 2,540 2,540 2,540 2,540 2,540 Total 2,540 2,540 2,540 2,540 2,540 2,540 2,540 Total Net of Personnel 40,400 22,750 21,750 25,400 17,700 23,400 17,700 TOTAL EXPENSES 250,125$ 237,695$ 236,695$ 281,843$ 271,383$ 286,910$ 278,510$ 92 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 20 1200 Police DESCRIPTION OF ACTIVITY The Police Department encompasses a number of functions and activities in carrying out the department’s objectives. The core functions of the department include; Police Administration, Dispatch, Patrol, Investigations and Records. The department also provides other activities which while not mandated by law assist the department in achieving the overall mission of protecting the community and improving its quality of life through service, education and enforcement. These other “value added services and programs” include; Special Enforcement Team, K-9 program, Community Service Officer Program, Dakota County Special Operations Team, Dakota County Multi-agency Assistance Group (DCMAAG), Dakota County Drug Task Force, Neighborhood Collaboration Officer Program, and a county-wide Electronic Crimes Unit. Following the Police Department budget summary below, is a discussion of the functions and activities of the department. MAJOR OBJECTIVES FOR 2019 AND 2020 Our primary objective for 2019 and 2020 is to continue providing excellent services to our residents and to be mindful of the expectations placed on law enforcement because of high profile incidents in our nation. As our community and surrounding communities continue to grow, we are seeking to add a patrol officer to our authorized staffing level. This additional officer will serve a general patrol purpose and respond to calls for service and enforce traffic laws. Our community continues to grow and calls for service continue to increase. 93 Objectives for 2019 and 2020 include: 2019 Objectives: 2020 Objectives: • Increase our authorized staff by adding a patrol officer • Increase our authorized staff by adding a patrol officer • Maintain adequate preventative patrol of the community and reasonable response times. • Maintain adequate preventative patrol of the community and reasonable response times. • Participation in the Dakota County Drug Task Force with one officer assigned full-time to this unit. • Participation in the Dakota County Drug Task Force with one officer assigned full-time to this unit. • Participation in Dakota County Electronic Crimes Unit with one full-time officer assigned to the group. • Participation in Dakota County Electronic Crimes Unit with one full-time officer assigned to the group. • Participation in the Dakota County Traffic Safety Initiative participating in monthly targeted traffic projects. • Participation in the Dakota County Traffic Safety Initiative participating in monthly targeted traffic projects. • Participation in the Dakota County MAAG Team maintaining our five officer commitment. • Participation in the Dakota County MAAG Team maintaining our five officer commitment. • Maintain our commitment to the business community through the Retail Crime Officer Program in which one patrol officer is assigned to be the liaison with businesses in our community and coordinate education and criminal investigations that impact businesses. • Maintain our commitment to the business community through the Retail Crime Officer Program in which one patrol officer is assigned to be the liaison with businesses in our community and coordinate education and criminal investigations that impact businesses. • Maintain our commitment to the youth of our community through continued participation in the Police Explorers, Teen Academy and the School Resource Officer Program. • Maintain our commitment to the youth of our community through continued participation in the Police Explorers, Teen Academy and the School Resource Officer Program. • Maintain our commitment to traffic safety in neighborhoods utilizing two full-time patrol officers to the Special Enforcement Team (SET), speed display trailers and Car 54. • Maintain our commitment to traffic safety in neighborhoods utilizing two full-time patrol officers to the Special Enforcement Team (SET), speed display trailers and Car 54. • Maintain our commitment to train officers to handle crisis intervention and mental health related incidents. • Maintain our commitment to train officers to handle crisis intervention and mental health related incidents. 94 2019 Objectives (cont.) 2020 Objectives (cont.) • Investigate criminal cases in a thorough timely manner. • Investigate criminal cases in a thorough timely manner. • Promote safety in the community, educating citizens in crime prevention methods through block watch meetings, City newsletters, the City web site and newspaper articles. • Promote safety in the community, educating citizens in crime prevention methods through block watch meetings, City newsletters, the City web site and newspaper articles. • Continue our efforts to maintain quality multi-family and rental housing in the community, coordinating our effort with other city departments, utilizing the Rental Registration Ordinance, education of tenants and landlords and marketing the Crime Free Multi-Housing program devoting one patrol officer to this program. • Continue our efforts to maintain quality multi-family and rental housing in the community, coordinating our effort with other city departments, utilizing the Rental Registration Ordinance, education of tenants and landlords and marketing the Crime Free Multi-Housing program devoting one patrol officer to this program. • Continue our Crime Prevention programs including maintaining, if not increasing, the number of neighborhood watch groups, Night to Unite, Adult Citizens Academy, Teen Citizens Academy, alcohol server training and the retail crime prevention program. • Continue our Crime Prevention programs including maintaining, if not increasing, the number of neighborhood watch groups, Night to Unite, Adult Citizens Academy, Teen Citizens Academy, alcohol server training and the retail crime prevention program. • We will continue to conserve energy in all reasonable ways possible including turning off computers and lights, minimize idling of squad cars, carpooling and doubling up officers in some squad cars when appropriate and continued utilization of bicycle patrol. • We will continue to conserve energy in all reasonable ways possible including turning off computers and lights, minimize idling of squad cars, carpooling and doubling up officers in some squad cars when appropriate and continued utilization of bicycle patrol. 95 IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2015 2016 2017 2018 2019 2020 # Calls for Service 35,510 39,548 40,079 40,474 40,869 41,264 Traffic Offenses 4,926 5,672 6,141 6,300 6,600 6,900 Responses to Accidents 1,022 1,059 1,168 1,278 1,388 1,498 Detective Investigations 613 562 760 800 820 840 PERSONNEL – AUTHORIZED STAFFING LEVELS Position 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 ADMINISTRATION Chief 1 1 1 1 1 1 1 1 1 1 Captain 2 2 2 2 2 2 2 2 2 2 Police Administrative Mgr.* 0 1 1 1 1 1 1 1 1 1 Department Assistant* 1 0 0 0 0 0 0 0 0 0 PATROL Patrol Sergeant 7 7 7 7 7 7 7 7 7 7 Patrol Officer 26 26 26 26 26 27 27 28 29 29 K9 Dog (Handler(s) counted in patrol off.) 1 1 1 1 1 2 2 2 2 2 SET Officer 2 2 2 2 2 2 2 2 2 2 School Resource Officer 3 3 3 3 3 3 3 3 3 3 Community Service Officer 4 6 4 4 4 4 4 4 4 4 NCOP Sergeant 1 1 1 1 1 1 1 1 1 1 Multi-Family Housing Officer 1 1 1 1 1 1 1 1 1 1 Retail Crime Officer 1 1 1 1 1 1 1 1 1 1 Crime Prevention Specialist* 1 1 1 1 1 1 1 1 1 1 INVESTIGATIONS Detective Sergeant 1 1 1 1 1 1 1 1 1 1 Detective 4 5 5 5 5 5 5 5 5 6 Drug Task Force Detective 1 1 1 1 1 1 1 1 1 1 Electronic Crimes Unit Officer 0 0 1 1 1 1 1 1 1 1 Evidence & Property Tech.* 1 1 1 1 1 1 1 1 1 1 RECORDS Records Unit Supervisor* 1 0 0 0 0 0 0 0 0 0 Lead Records Technician* 0 1 1 1 1 1 1 1 1 1 Records Technicians* 6 5 5 5 5 5 5 6 6 6 Police Records Assistant* 1 1 1 1 1 1 1 0 0 0 Total Sworn Personnel 50 51 52 52 52 53 53 54 55 56 Total Support Personnel 15 16 14 14 14 14 14 14 14 14 * Support Personnel VOLUNTEER ENGAGEMENT Adopted 2014 Adopted 2015 Adopted 2016 Adopted 2017 Proposed 2018 Projected 2019 Police Explorers 19 19 14 19 19 19 Chaplains 5 5 5 6 6 6 96 Summary Budget Department 20 Police 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: 4250 FEES-ACCIDENT REPORT 310 291 320 1,000 1,000 1,000 1,000 4226 FEES-OTHER PUBLIC SAFETY 20,847 24,026 36,081 10,200 10,200 10,200 10,200 4259 FEES-DARE,LIASON OFFICER 153,699 155,699 157,256 158,300 161,466 160,400 163,600 4141 FEES-POST BD REIMB CONT ED 15,993 15,633 16,214 19,000 66,300 16,000 16,000 5345 REIMB POLICE SPEC DETAIL 42,608 52,033 47,813 47,300 46,400 47,300 47,300 4140 AID-STATE POLICE 366,878 418,953 420,565 340,000 335,000 420,000 420,000 4150 GRANTS OTHER - - - 4,400 15,955 6,900 6,900 600,335 666,635 678,249 580,200 636,321 661,800 665,000 Expenditures: Salaries & Wages 5,132,386 5,388,941 5,498,750 5,470,285 5,710,230 5,815,360 6,178,245 Emp. Benefits 1,712,389 1,820,549 1,840,103 1,925,095 2,030,250 2,060,615 2,235,545 Supplies 212,781 188,111 202,591 219,450 218,200 253,686 216,086 Contractual Serv.889,703 895,247 967,357 964,592 1,016,640 1,077,322 1,134,320 Utilities 626 1,145 977 500 500 1,000 1,000 Repairs & Maint.29,514 21,499 14,710 36,955 35,170 29,620 31,830 Training/Travel/Dues 143,841 158,260 157,153 166,325 188,375 177,015 178,915 Other Exp.69,775 34,396 28,051 33,500 33,500 30,000 30,000 Capital outlay 200,281 205,428 273,331 196,870 217,870 238,220 238,220 8,391,296 8,713,576 8,983,023 9,013,572 9,450,735 9,682,838 10,244,161 Net addition to (use of) general revenues (7,790,961) (8,046,941) (8,304,774) (8,433,372) (8,814,414) (9,021,038) (9,579,161) 2019 CAPITAL OUTLAY The department’s vehicle replacements are included in the Vehicle and Equipment Replacement Fund, the annual charge to the Police Department is $238,220 for 2019. 97 ACTIVITIES AND FUNCTIONS The following is a discussion of the activities and functions of the Police Department, including estimated costs for performing each function. All of the costs identified in each activity discussion are included in the department-wide budget above or within other departments, for example, the Data Processing Department budget includes the costs for the LOGIS system. POLICE DEPARTMENT BUSINESS UNITS The majority of the police departments in the United States consist of five distinct business units: • Administration • Dispatch • Patrol • Investigations • Records These business units encompass the activities that must take place for a police department to exist. They will vary in relation to the size of the department. For example, in a very small police department, serving a small population, the demand for service is less and there may not be an investigation division or a records unit. That does not mean that these duties are not performed, rather it means that patrol officers perform these duties. The administrative unit may consist of a single person, the chief of police, who may also work as a patrol officer. With the demands placed upon a department the size of Apple Valley, a certain level of specialization must take place to ensure that we operate efficiently. Cost Analysis and Assumptions Used This analysis will capture the majority of the costs involved with and allocated to the various business units and programs in the Department. While it is fairly easy to capture salary and benefit costs associated with the various business units and programs, it is more difficult to assign costs such as dispatching fees and technology charges to one specific area. Therefore, you will note costs that are assessed against every employee in the Department. This is due in part to the impact that dispatching, records management, field based reporting, and data connections have on every employee. We have grouped these costs under the heading of technology. Some of the major costs captured in this assessment include, but are not limited to: • Dakota Communication Center Fees • Cellular Communication Charges • Criminal Justice Data Network Fees • Digital Dictation System Fees 98 Police Administration Minnesota law requires that each law enforcement agency have a Chief Law Enforcement Officer (CLEO) who is a licensed peace officer. In Apple Valley, the CLEO is the Chief of Police and is responsible for the operation of the department. In a department the size of Apple Valley, there is usually a command structure between that of Police Chief and Police Sergeant. In the Apple Valley Police Department this command rank is that of Captain. There are two Captains. One is in command of Patrol, which includes the Patrol Division and Community Service Officers. The other Captain is in command of Support Services, which includes the Investigation Unit, Records Unit and Neighborhood Collaboration Officer (NCOP) Unit. Police Administration must be responsive to the needs and concerns of the community in the delivery of police services. It is the responsibility of the Police Administration to provide overall direction in the operation of the police department receiving guidance from the Mayor, City Council and City Administrator. Administration is also responsible for budget preparation, internal affairs investigations, developing department policy, making personnel recommendations, preparation of periodic and special reports, department evaluations, community relations, media relations, financial tracking, grant management, department training records and interdepartmental communications. The Police Chief and Captains are on call 24 hours a day and each has a police vehicle assigned to them. The following chart details the command structure of our department as well as our neighboring law enforcement agencies. City Population Chief Deputy Chief Captain Lieutenant Apple Valley 52,000 1 2 Burnsville 59,028 1 3 Eagan 64,239 1 1 3 Lakeville 57,470 1 1 4 2019 Anticipated Costs – Police Administration Salary and Benefits Chief 177,091 Captains (2) 316,950 Police Administrative Manager 108,742 Uniforms 3,150 Vehicle Costs Capitalization 12,537 Fuel 6,447 Maintenance 1,617 Direct Costs Training 3,244 Technology 5,712 DCC 52,626 800 MHz Access 1,485 LOGIS 11,208 Memberships 727 Total $701,536 99 Police Dispatching Services In December of 2007, the City of Apple Valley, along with all of the Dakota County public safety entities, consolidated their public safety dispatch systems into jointly owned dispatch center, the Dakota Communications Center (DCC). Governance of this entity is in the form of a Joint Powers Agreement (JPA). Each member of the JPA contributes a percentage of the funds needed to operate the center based upon population and the number of Computer Aided Dispatch (CAD) events. 2019 Anticipated Costs – DCC Direct Costs* Membership Fees 999,922 800 MHz Access 28,200 LOGIS (RMS & Mobile) 159,722 Total $1,187,844 * These direct costs are distributed equally among sworn personnel Patrol Division The Patrol Division is responsible for providing the department’s frontline services. This division most often provides our first point of contact with the community and provides most of our services. These core services are those most visible on a daily basis. The Patrol Division contains the largest allocation of staff and the division is unlike any other division within the police department because of its visibility and the amount of contact they have with the citizens of Apple Valley. The Patrol Division is responsible for 24 hours a day, 7 days a week response to citizen-initiated calls for service, in addition to officer- initiated activity. The authorized strength of the Patrol Division is 7 Sergeants and 27 Officers. During 2017, the Patrol Division was responsible for handling over 40,000 calls for police service. The patrol officers are the first line of defense against threats to public safety. They are highly trained professionals, who at times unselfishly place themselves at risk in order to protect the community. Patrol Division Outcome Measures Year Calls for service DUI Arrests Traffic Crashes Citations Total Arrests 2018* 12,586 60 387 1860 365 2017 40,079 176 1,168 4,471 1,206 2016 39,548 205 1,059 5,237 1,234 2015 35,510 171 1,022 4,926 969 2014 34,400 152 1,036 5,557 1,096 2013 35,215 160 995 6,726 1,307 2012 39,223 145 1,059 7,838 1,962 * Through 4/30/18 100 Overtime Hours We endeavor to keep overtime costs at a minimum within the department. We closely monitor overtime to minimize our costs. It is department policy not to utilize overtime to backfill shifts to allow personnel vacation time off. Overtime is only utilized when we fall below our established minimum staffing levels to ensure continuity of service. It is important to note that under the labor agreements and the personnel ordinance, employees, with the exception of the Chief of Police and Captains, have the option of selecting compensatory hours in lieu of overtime pay for hours worked. Some aspects of overtime are administratively uncontrollable. Examples include mandatory court appearances outside of normal work hours, patrol shift extensions due to arrests, or high call for service volumes. The historical overtime record for all hourly sworn personnel is depicted in the accompanying table. Year Officer Hours Sergeant Hours Overtime Pay Compensatory Pay 2018* 1,768 259 53,968 68,533 2017 3,453 656 111,109 140,682 2016 3,836 654 190,705 159,017 2015 4,187 817 166,523 128,962 2014 4,150 811 152,735 129,000 2013 4,149 714 160,962 108,684 2012 3,689 844 129,780 108,441 * Through 6/8/2018 2019 Anticipated Costs – Patrol Division Salary and Benefits Sergeants (7) 999,110 Officers (27) 3,098,898 Uniforms (34) 35,700 Vehicle Costs Capitalization 142,086 Fuel 73,066 Maintenance 18,326 Direct Costs Training 27,574 Technology 48,552 DCC 596,428 800 MHz Access 16,830 LOGIS 95,268 General Supplies & Equipment 51,782 Total $5,203,620 101 Detective Unit All but the smallest police departments in the United States have a specialized unit that conducts criminal investigations. In Apple Valley, this unit is staffed by Detectives. The Detectives investigate crimes requiring time and expertise beyond the capacity of the generalized investigations that uniformed patrol officers handle. Detectives receive specialized training in areas such as: • Homicide Investigation • Fraud • Internet Crimes Against Children • Sexual Assault • Child Abuse and Neglect • Robbery • Interview and Interrogation • Surveillance In addition to conducting criminal investigations, this unit is also responsible for: • Liquor License background investigations. • Massage Business/Therapist License background investigations. • Pre-employment investigations on potential city employees. • Solicitor permit background investigations. • Coordination of predatory sexual offender registration compliance. • Assisting the Fire Department with investigation of suspicious fires. • Conducting community education in such areas as Internet Safety. Detective Unit Outcome Measures Year Total Cases Cases per Detective 2018* 321 64 2017 760 152 2016 562 113 2015 613 123 2014 512 128 2013 450 113 2012 568 142 * Through 6/5/18 102 2019 Anticipated Costs – Detective Unit Salary and Benefits Detective Sergeant (1) 150,030 Detectives (5) 626,600 Property Room Clerk 24,565 Uniforms (6) 5,700 Vehicle Costs Capitalization 25,074 Fuel 12,894 Maintenance 3,234 Direct Costs Training 4,866 Technology 8,568 DCC 105,252 800 MHz Access 2,970 LOGIS 16,812 General Supplies & Equipment 9,138 Total $995,703 Records Unit The police department’s role in the criminal justice system is to conduct investigative inquiries and gather facts. Every police department must document information that is obtained during investigations. This information must be maintained, searchable, and retrievable. The vast majority of the information and data created and stored by our agency is considered public data. As such, this data must be retrieved and released to the public upon demand. It is the responsibility of the records unit to process, retain, retrieve and forward this information. The unit is responsible for data entry concerning missing and wanted persons, stolen vehicles, stolen property and a host of other things that must be entered into the state and federal criminal information systems. These systems are highly controlled and monitored by both the Federal Bureau of Investigation and the Minnesota Bureau of Criminal Apprehension. The data entries are closely monitored for accuracy, and we are subject to an annual audit which not only verifies the accuracy of each entry but also verifies our policies, procedures and practices that provide for the overall security of the system. Records Unit Outcome Measures Year Incident Reports Processed Data Practices Requests Processed Permits to Purchase Firearms Criminal History Entries Processed 2017 7,555 4,200 446 1,283 2016 7,468 4,100 518 1,744 2015 7,297 3,397 480 1,805 2014 7,114 3,111 419 1,609 2013 7,624 2,930 564 1,676 2012 7,932 3,488 591 1,482 2011 8,432 2,233 395 1,391 103 The Records Unit consists of a Lead Records Technician, five Records Technicians and one part- time Records Clerk. 2019 Anticipated Costs – Records Unit Salary and Benefits Lead Records Technician (1) 90,376 Records Technicians (5) 405,600 Records Clerk – Part-time (1) 16,817 Uniforms 1,500 Direct Costs Training 1,500 Technology 8,568 LOGIS 16,812 Specialized Equipment 2,250 Total $543,423 VALUE ADDED SERVICES AND PROGRAMS This section of our analysis addresses the “value added services” delivered by the police department. These services are not mandated by law, but they assist the department in achieving the overall mission of protecting our community and improving its quality of life through service, education and enforcement. It is important to note that if these programs were eliminated only a portion of their costs would result in a budgetary savings for the City of Apple Valley. For example, if you eliminate the School Resource Officer program, the department would still need to be adequately staffed to handle the requests for police services that come from the students and staff in the various school district facilities located in our community. Value Added Services and Programs – Patrol Division Special Enforcement Team Program Program Purpose The Special Enforcement Team (SET) has been in existence since it was authorized by the City Council in 2001. At the time of its inception, the focus of SET was traffic law enforcement. This was accomplished through concentrated traffic enforcement in problem areas in our community. These problem areas were identified primarily through citizen complaints and areas with the highest accident rates. Since that time, the duties of SET have been greatly expanded. SET is responsible for conducting registration verification of predatory offenders living in our community. Predatory offender registration is a requirement under Minnesota Statutes for individuals who have committed violent crimes and have been discharged from correctional facilities. Under the authority granted in Minnesota Statutes, the department is required to verify the status of these individuals through home visits, updating their employment, contact, and other biographical information. SET also has responsibility for the service of arrest warrants issued by the District Court and state mandated compliance audits for the sale of alcohol and tobacco to minors. 104 The Patrol Division as a whole could absorb all of the duties currently assigned to the SET. However, if you were to eliminate this program and reassign these duties, it would place additional time constraints on the patrol officers who are responsible for responding to the immediate calls for service from the public. Additionally, because of the current staffing levels and calls for service demands facing our patrol officers, the level of traffic law enforcement in the community would be reduced. Special Enforcement Team Outcome Measures Year Citations Issued Predatory Offenders Monitored (Quarterly) Tobacco Sales Compliance Audits Alcohol Sales Compliance Audits 2017 933 80 100 164 2016 848 65 100 164 2015 746 56 105 155 2014 818 48 128 176 2013 1,314 42 128 172 2012 2,025 63 120 166 2011 1,677 41 90 167 2019 Anticipated Costs – Special Enforcement Team Program Salary and Benefits Officers (2) 229,548 Uniforms 2,100 Vehicle Costs Capitalization 8,358 Fuel 4,298 Maintenance 1,078 Direct Costs Training 1,622 Technology 2,856 DCC 35,084 800 MHz Access 990 LOGIS 5,604 Total $291,538 Police K-9 Program Program Purpose The safety of the public and police officers is the primary reason for having a K-9 program in our department. Our department fields two dogs and their officer/handler. This program is assigned to the Patrol Division. Police departments utilize dogs because of their keen sense of smell that allows them to locate suspects who are hiding. Police dogs are valuable when it comes to searching 105 large buildings due to the speed and thoroughness at which they function. Simply stated, police dogs are a force multiplier that can do the job better and more efficiently than a police officer can do on foot. Assisting officers to detect crime, including illicit drugs, and locate and apprehend criminals, is part of keeping our community safe. As such, it is in keeping with the department’s mission. Conducting K-9 demonstrations is part of the continuous job of building a positive relationship between the police and the public, educating the public, and improving quality of life within the community. As a part of the overall evaluation of the K-9 program, we evaluate whether there is another government unit that should be performing this function or if this function should be contracted out to the private sector. Conducting searches for suspects and fugitives and making arrests are the duties of law enforcement. There are private entities that do have specially trained dogs available to assist police departments. Some examples include search and rescue dogs and cadaver dogs. These dogs are available upon request on a fee or free basis and may be utilized, but the dog handlers are prohibited by state statute from practicing law enforcement without a license. We collaborate with other agencies to provide K-9 support in the event a canine is not available. In 2018, we expanded our K-9 program to two teams, a true “unit” with overlapping coverage and overlapping service lives of the dogs. When a K-9 unit retires, it takes 1-2 years for the program to be fully functional again, depending on the time of the year a K-9 retires. We have maintained with one dog since our K-9 team’s inception and we now fully understand the profound impact a K-9 team can have on this community. K-9 Team Staffing Comparisons City K-9 Teams Apple Valley 2 Burnsville 2 Eagan 2 Lakeville 2 2019 Anticipated Costs – K-9 Program Salary and Benefits: Officers (2) 229,548 Uniforms 2,100 Vehicle Costs: Capitalization 8,358 Fuel 4,298 Maintenance 1,078 Direct Costs: Food 3,550 Memberships 160 Specialized Equipment 1,000 Training 1,622 Technology 2,856 DCC 35,084 800 MHz Access 990 LOGIS 5,604 Veterinary Care 2,000 Total $298,248 106 Dakota County Special Operations Team (SOT) Program Purpose The Dakota County Special Operations Team (DCSOT) is a cooperative effort of public safety agencies in Dakota County. This team was developed as a part of our nation’s response to the 9-11 terrorist attacks that occurred in 2001. The majority of the funding for the formation of the team was obtained through federal grants. The governing entity for the DCSOT is the Dakota County Domestic Preparedness Committee (DCDPC). The DCSOT is comprised of firefighters and police officers from various public safety agencies in Dakota County. The members of the DCSOT are highly trained individuals that specialize in various response scenarios that are considered high risk but have a low frequency of occurrence. Some examples of the types of responses the DCSOT is trained for include hazardous materials response, weapons of mass destruction response, technical rope rescue, confined space rescue, and trench rescue. The DCSOT is available to assist agencies within Dakota County with incidents that require additional resources or the specialized skills they possess. The membership assigned to the DCSOT as of June 6, 2018 by public safety agency and discipline is depicted below: Agency Fire Police Apple Valley 2 1 Burnsville 4 1 Dakota County Sheriff N/A 1 Eagan 3 2 Farmington 2 0 Hastings 3 0 Inver Grove Heights 2 0 Lakeville 2 1 Mendota Heights 1 0 Rosemount 3 1 South Metro Fire 4 N/A South Saint Paul N/A 0 West Saint Paul N/A 0 Total Membership 26 7 The DCSOT is also part of the Minnesota Structural Collapse Team, Minnesota Task Force One (MN-TF1). Together with Minneapolis, St. Paul, Edina and Rochester Fire Departments, MN-TF1 responds with specialized equipment and trained personnel to assist with Urban Search and Rescue (USAR) and Structural Collapse Incidents throughout Minnesota. 107 DCSOT Incident Responses during 2017: January Lakeville Propane tanker truck in pond June Farmington Hazmat Incident June Eagan Hazmat incident July Eagan Hazmat incident July Rosemount Hazmat incident July Shakopee Confined space rescue August Minneapolis Structural collapse August Hastings Rope rescue September Farmington Hazmat incident September Saint Paul Rope rescue body recovery September Dakota County Confined space body recovery 2019 Anticipated Costs – Dakota County Domestic Preparedness Committee (DCDPC) & Dakota County Special Operations Team (SOT) Salary and Benefits Officer – Training Time (232 Hrs.)* 13,978 Officer – Overtime 1,200 Direct Costs Memberships 15,410 Total $30,588 * The costs depicted here represent the “lost opportunity” costs associated with this activity. Detective Sean McKnight is assigned to the DCSOT. He attends 160 hours of training to minimally maintain his current levels of certification for the team. He attends this training during his normally scheduled work week. As such, his normal workload in the Investigations Unit goes undone. We do not backfill these hours. Dakota County Multi Agency Assistance Group (DCMAAG) Program Purpose The Dakota County Multi Agency Assistance Group (DCMAAG) is a highly trained police tactical team, which is commonly referred to as a Special Weapons and Tactics Team (SWAT). This team was developed to respond to high risk but low frequency incidents that occur throughout Dakota and Rice County. In 2017, DCMAAG absorbed Rice County SWAT to become a more regional tactical asset. The DCMAAG team responds to a number of incidents throughout the region per year. These incidents include barricaded suspects, hostage rescue, crisis negotiation, high risk warrant service, and fugitive apprehensions. Our department contributes five officers and two sergeants to the team. Our personnel undergo intensive specialized training to become members of the team. The team trains a minimum of 160 hours annually to maintain their skills. Every law enforcement agency in Dakota County, with the exception of Burnsville and Eagan, contribute members to the DCMAAG team. Burnsville and Eagan each field their own SWAT team to handle response situations in their communities. 108 The DCMAAG team is comprised of 46 officers from its member agencies and four tactical paramedics. DCMAAG Team Personnel Agency Tactical Officers Crisis Negotiators Tactical Paramedics Apple Valley 5 2 0 Dakota County Sheriff 7 1 0 Faribault 3 1 0 Farmington 4 0 0 Hastings 1 0 0 Health East 0 0 4 Inver Grove Heights 1 0 0 Lakeville 4 3 0 Mendota Heights 1 0 0 Northfield 2 0 0 Northfield EMS 0 1 0 Rosemount 1 0 0 Rice County 3 1 0 South Saint Paul 2 1 0 West Saint Paul 2 0 0 Total Membership 36 10 4 DCMAAG Team Response Data Location 2017 2016 2015 2014 2013 2012 2011 2010 Apple Valley 2 2 2 4 5 2 1 2 Burnsville 0 0 0 0 2 0 0 0 Dakota County 3 2 0 0 2 2 0 1 Eagan 0 0 0 0 0 1 0 0 Farmington 3 2 2 1 1 0 1 0 Hastings 3 1 1 1 2 0 3 1 Inver Grove Heights 2 0 2 1 2 1 1 0 Lakeville 2 1 1 0 2 2 1 0 Mendota Heights 1 0 0 1 0 0 1 0 Northfield 0 0 0 0 0 1 0 0 Rice County 0 0 1 0 0 0 0 0 Rosemount 1 1 1 1 1 1 1 0 Saint Paul 2 South Saint Paul 1 2 2 2 1 2 2 2 Washington County 1 0 1 0 0 0 1 0 West Saint Paul 0 1 2 1 0 4 1 1 Total Responses 23 12 15 13 18 17 13 7 It should be noted that during 2017 a partial team deployment occurred eight times when the Bearcat armored vehicle was sent to assist with incidents throughout the service area. As a part of the overall evaluation of the DCMAAG Team program, we need to ascertain if there is another government unit that should be performing this function or if this function be contracted out to the private sector. Because the very nature of the types of incidents the DCMAAG Team responds to involve law enforcement activities, these activities cannot be outsourced to the private sector. 109 2019 Anticipated Costs – DCMAAG Team Salary and Benefits Tactical Negotiator - Training Time* 11,568 Tactical Negotiator - Overtime 4,320 Tactical Officer - Training Time* 50,878 Tactical Officer - Overtime 20,400 Uniforms 1,000 Direct Costs Ammunition & Supplies 6,600 Memberships 8,300 Training 3,400 Total $106,466 *The costs depicted here represent the “lost opportunity” costs associated with this activity. In total, the Officers assigned to the DCMAAG Team spend 1,070 hours in training on an annual basis. They attend this training during their normally scheduled work week. We do not backfill these hours and as such, the normal work activity they would be engaged in is lost. Value Added Services and Programs – Support Services Division Dakota County Drug Task Force Program Purpose Since 1988, Dakota County law enforcement agencies have effectively addressed illegal drug activity through a multi-jurisdictional task force model. From 1988 through 1999, two multi-jurisdictional drug task forces operated in Dakota County: South Metro Drug Task Force and East Metro Drug Task Force. In 2000, the South Metro Drug Task Force and the East Metro Drug Task Force merged to create the Dakota County Drug Task Force (DCDTF), which is the primary agency assigned to investigate illegal drug activity in Dakota County and surrounding areas. Since the establishment of the DCDTF, Dakota County’s population has grown and population demographics have changed. The growth and change in population, in combination with ever changing trends in illegal drug activity, such as the rise of methamphetamine, has resulted in a significant increase in drug and drug related crimes throughout the county. Dakota County, like many counties throughout our nation, is not immune from illegal drug activity and its negative effects. The following chart represents the increasing activity the DCDTF has been involved in. In Dakota County, in the last five years, law enforcement authorities have arrested over 4,500 individuals directly involved in the illegal manufacture, distribution, or possession of drugs such as cocaine, marijuana, methamphetamine, and ecstasy. 110 DCDTF Activity Incident Type 2017 2016 2015 2014 2013 Arrests 1,141 1,138 960 697 638 Search Warrants Executed 184 169 147 166 185 Cash Seizures $355,974 $431,071 376,665 $228,771 $190,351 Vehicles Seized 5 8 12 13 13 Firearms Seized 84 41 35 88 65 Amphetamine (grams) 93.75 72.5 .86 330.5 2,206 Cocaine (pounds) 3.37 1.21 1.93 3.04 6.61 Ecstasy (doses) 45 502 110 6 2,459.50 Heroin (grams) 40.20 89.15 257 552 1,341.17 Methamphetamine (pounds) 19.23 8.41 5.62 15.68 34.10 Marijuana (pounds) 307.20 97.08 338 189.41 183.06 Marijuana Plants 38 10 275 439 1,033 Oxycodone/OxyContin (doses) 470.5 221 212 323 71.75 In recent years, police investigations have attributed several homicides, assaults, robberies, burglaries, thefts, child endangerment and neglect to illegal drug use. The extent of the presence of drugs in Dakota County is further evidenced by the fact that in the last five years, investigating officers have reported seizing over 16 pounds of cocaine, 2,200 grams of heroin, 1,100 pounds of marijuana, 83 pounds of methamphetamine, and 3,100 dosage units of ecstasy in Dakota County. Illegal drug activity in Dakota County is often connected to international drug traffickers. According to reports by the United States Department of Justice Drug Enforcement Administration, the majority of cocaine, marijuana and methamphetamine distributed in Minnesota and Dakota County is manufactured and delivered by Mexican drug traffickers. Once in Minnesota, these drugs are sold and distributed to local street gangs and independent dealers who operate and distribute the drugs in their local communities. Prior to the establishment of multi-jurisdictional drug task forces, individual police agencies in Dakota County were each responsible for drug investigations in their respective jurisdictions. Police agencies with limited and broader public safety responsibilities were slow to adapt to ever changing illegal drug trends and activities. Most of the investigation units ranged from one to seven detectives, many of whom had little, if any, expertise to effectively engage in proactive drug investigations. Valuable intelligence data was not collected, preserved, or shared with neighboring agencies. Cross-jurisdictional drug cases were often referred to an agency with sufficient resources to conduct follow-up investigations. When cases were passed among agencies, delays often resulted which in turn reduced the likelihood of a successful outcome. Consequently, most drug investigations and enforcement was limited to cases involving the incidental discovery of drugs when officers or detectives were involved in other types of investigations. Little, if any, proactive follow up investigations were conducted to identify the source of the drugs or the extent of involvement the suspect had in other illegal drug activity. 111 The Dakota County Drug Task Force is comprised of law enforcement officers from the following agencies: Apple Valley Police Department Lakeville Police Department Burnsville Police Department Mendota Heights Police Department Dakota County Sheriff Office Rosemount Police Department Eagan Police Department Savage Police Department Farmington Police Department South St. Paul Police Department Hastings Police Department West St. Paul Police Department Inver Grove Heights Police Department 2019 Anticipated Costs – Dakota County Drug Task Force Salary and Benefits Detective (1) 125,320 Over-time Pay (Estimated) 15,000 Uniforms 1,050 Vehicle Costs Lease 3,600 Fuel 2,149 Maintenance 539 Direct Costs Training 811 Technology 1,428 DCC 17,542 800 MHz Access 495 LOGIS 2,802 Total $170,736 Dakota County Electronic Crimes Unit Program Purpose Beginning with the development of the first computers, technology has become an increasingly important part of our lives and as technology has evolved, so has its role in criminal activities. With the development of the internet and the exponential increase in the power of electronic devices both desktop and handheld, technological devices have become one of the premier focal points of any serious investigation. As the importance of proper examination of technological devices has become increasingly important it has become apparent that simply purchasing software to occasionally mirror hard-drives is a totally inadequate approach. Developing highly trained examiners and continually updating forensic capabilities is now the expectation from the citizenry, prosecutors, and courts. Developing this capability within each police agency is impractical and can be cost prohibitive. Based on the successes of cooperative efforts experienced by the law enforcement community in Dakota County with such groups as the Multi-Agency 112 Assistance Group, Dakota County Drug Task Force, Dakota County Special Operations Team, and the Dakota Communications Center, a collaborative approach has been adopted. A pilot project began in January of 2015 which was permanently established in 2018 through a new joint powers agreement. The Dakota County Sheriff’s Office took lead to locate and finance a permanent location. A recent legislative bonding bill which passed included funding for a SMART center which will house the ECU. The unit has been providing excellent service in a timely manner. Electronic Crime Unit Statistics since Inception 787 Cases Investigated Submitted Cases 2017 2016 2015 Apple Valley 81 61 57 Burnsville 9 41 17 Dakota County 44 36 22 Eagan 2 3 0 Farmington 2 8 11 Hastings 29 36 25 Inver Grove Heights 19 2 2 Lakeville 24 1 0 Mendota Heights 5 4 1 Rosemount 16 8 4 South Saint Paul 35 23 26 West Saint Paul 12 12 18 Other 8 8 4 Drug Task Force 28 18 5 TOTAL 334 261 192 113 2019 Anticipated Costs - Technology Crimes Task Force Salary and Benefits: Detective (1) 125,320 Over-time Pay (Estimated) 4,000 Uniforms 1,050 Vehicle Costs: Capitalization 4,179 Fuel 2,149 Maintenance 539 Direct Costs: Training 811 Technology 1,428 DCC 17,542 800 MHz Access 495 LOGIS 2,802 Total $168,854 Neighborhood Collaboration Officer Program (NCOP) Program Purpose The Neighborhood Collaboration Officer Program (NCOP) was established in 2007 to increase the department’s efforts in the area of problem-oriented policing. Problem- oriented policing is an approach to policing in which we conduct a careful examination of crime issues that are occurring in our community in hopes of discovering a new and more effective strategy for dealing with the issues. Problem-oriented policing places a high value on responses that are preventive in nature, that are not dependent on the use of the criminal justice system, and that engage other public agencies, the community and the private sector when their involvement has the potential for significantly contributing to the reduction of crime and quality of life issues. NCOP has responsibility for the following activities: • Partnering with 102 organized neighborhood watch groups • Monitoring approximately 1,800 residential rental properties • Citizen’s Police Academy • Teen Police Academy • Teacher’s Academy • Child Passenger Safety Program • Safety Camp • Business Watch • Residential Vacation Check Program NCOP is staffed by: • One Sergeant who supervises the program. • One Officer assigned to multi-family housing issues. 114 • One Officer assigned to retail crime issues. • One civilian Crime Prevention Specialist. The NCOP Sergeant also has supervisory responsibilities for the SRO program. As a part of the overall evaluation of NCOP, we need to ascertain if there is another government unit that should be performing this function or if it could be contracted out to the private sector. Because NCOP is entrusted with developing strategies that target not only problem properties but problem chronic offenders, they were charged by the City Council to coordinate and create a unified and collaborative effort on the part of the city departments (police, fire, code enforcement, building inspection, community development and prosecution) to address these issues. The efforts of the NCOP unit in reducing crime in multi-family and rental housing, educating landlords and tenants, making our schools safe and communicating crime prevention information to our citizens and businesses is in keeping with the department mission of protecting our community and preserving quality of life. 2019 Anticipated Costs – Neighborhood Collaboration Officer Program (NCOP) Salary and Benefits Sergeant 142,730 Retail Crime Officer 114,774 Multi-Housing Officer 114,774 Crime Prevention Specialist 103,272 Uniforms (3) 3,150 Vehicle Costs Capitalization 12,537 Fuel 6,447 Maintenance 1,617 Direct Costs Crime Prevention Meeting Supplies 1,600 Crime Prevention Promotional Materials 7,000 Memberships 310 Training 3,244 Technology 5,712 DCC 52,626 800 MHz Access 1,485 LOGIS 8,406 Total $579,684 115 School Resource Officer Program Program Purpose This program assigns police officers to the role of a School Resource Officer (SRO). The SRO works at the various schools in our community in partnership with ISD 196 during the academic year. They are present in the schools to provide for the safety and security needs of the students and staff. We currently have three SROs partnering with ISD 196: One SRO is assigned to the three middle schools in our community (Falcon Ridge Middle School, Scott Highlands Middle School, and Valley Middle School) which have a combined student enrollment of 3,000; one SRO at Apple Valley High School with a student enrollment of 1,800; and one SRO at Eastview High School with a student enrollment of approximately 2,200. The three SROs have the potential of interacting with over 7,000 students on a daily basis. The SROs do much more than provide for the security and protection of the students and staff in our schools. The SROs play a significant role in intervening in home situations that are less than ideal and assisting students that are in crisis. They also play an educational role teaching students about the criminal justice system, drug abuse, self-respect, the safe operation of motor vehicles and build a relationship between the police and youth of our community. The duties of the SROs include: • Addressing crime and disorder problems affecting and occurring in or around middle and high schools. • Developing and expanding crime prevention efforts for students. • Educating students in crime prevention and personal safety. • Educating students in the area of conflict resolution. • Assisting school staff in the identification of physical changes in the environment that may reduce crime in or around schools. • Assisting school staff in developing school policies as they relate to crime and recommending procedural changes. As a part of the overall evaluation of the SRO program, we need to ascertain if there is another government unit that should be performing this function or if it can be contracted out to the private sector. In some areas of the United States, school districts have established their own police departments. Examples include: • Clark County School District Police Department in the Las Vegas Metropolitan Area • San Diego School District Police in San Diego, California • Los Angeles School District Police Department in the Los Angeles Metropolitan Area Currently, Minnesota Statutes Chapter 626 does not authorize school districts in the state to create their own police departments. 116 ISD 196 does provide funding for counselors, social workers and psychologists who work directly with students. They also have staff members that assist with school security. The SROs fulfill a unique role in that they have one foot in the community, performing traditional police work, and the other foot in the schools, emphasizing safety and serving as a role model for the students. We do not believe that the private sector could be as effective in this role. Minnesota has experienced violent incidents in schools in the past. Sometimes they have resulted in deaths. The SRO is first and foremost an armed police officer who is charged with protecting the students and staff. School Resource Officer Incidents Investigated Academic Year Apple Valley High School Eastview High School Middle Schools 2017 – 2018* 258 82 246 2016 – 2017 219 157 245 2015 – 2016 213 217 214 2014 – 2015 227 223 251 2013 – 2014 203 254 263 2012 – 2013 267 339 313 2011 – 2012 223 247 228 *This statistic does not include the 41 calls for service handled by the SROs at the School of Environmental Studies and the Alternative Learning Center. 2019 Anticipated Costs – School Resource Officer Program Salary and Benefits Officers (3) 375,960 Uniforms 3,150 Vehicle Costs Capitalization 12,537 Fuel 6,447 Maintenance 1,617 Direct Costs Training 2,433 Technology 4,284 DCC 52,626 800 MHz Access 1,485 LOGIS 8,406 Revenue ISD 196 Reimbursement (160,401) Total $308,544 117 City of Apple Valley Department Expense Summary Budget Years (2019-2020) POLICE Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 4,760,417 5,042,000 5,168,249 5,208,330 2,593,496 5,378,240 5,278,990 5,639,890 5,639,890 6111 - SALARY PART-TIME 36,984 43,553 45,973 41,015 24,206 43,475 43,475 45,675 45,675 6113 - OVERTIME-REGULAR EMPLOYEES 301,162 281,621 255,992 284,500 129,912 290,000 290,000 290,000 290,000 6114 - OVERTIME PART-TIME EMPLOYEES 345 0 286 0 0 6117 - HOLIDAY PAY 144,831 132,568 146,852 130,960 43,220 123,225 123,225 128,590 128,590 6121 - INSURANCE CASH BENEFIT 19,800 22,980 23,460 0 11,280 6122 - COMP REQUEST -131,155 -133,780 -142,061 -130,000 -72,020 -130,000 -130,000 -130,000 -130,000 6123 - SALARY-OTHER 175,425 209,670 209,670 204,090 204,090 6105 - SALARIES AND WAGES 5,132,386 5,388,941 5,498,750 5,710,230 2,730,095 5,914,610 5,815,360 6,178,245 6,178,245 6138 - MEDICARE 69,718 73,253 75,124 80,085 36,900 84,325 84,325 88,105 88,105 6139 - FICA 32,769 29,759 30,070 34,270 16,233 35,430 35,430 36,920 36,920 6141 - PENSIONS-PERA 771,406 809,484 828,765 866,185 397,665 916,580 916,580 998,400 998,400 6142 - WORKERS COMPENSATION 136,761 137,500 169,985 182,810 85,477 193,975 193,975 208,800 208,800 6144 - LONG-TERM DISABILITY INSURANCE 12,035 13,480 10,038 14,900 4,532 15,425 15,425 16,140 16,140 6145 - MEDICAL INSURANCE 615,793 680,778 738,765 852,000 384,812 892,680 904,680 995,280 976,980 6146 - DENTAL INSURANCE 58,686 58,745 63,615 0 30,968 6147 - LIFE INSURANCE-BASIC 336 343 357 0 169 6148 - LIFE INSURANCE-SUPP/DEPEND 14,885 17,208 17,934 0 8,156 6170 - EMPLOYEE PAID PREMIUMS -94,548 -29,352 0 -89,800 0 -89,800 6125 - EMPLOYEE BENEFITS 1,712,389 1,820,549 1,840,103 2,030,250 935,560 2,138,415 2,060,615 2,343,645 2,235,545 6100 - TOTAL PERSONNEL SERVICES 6,844,775 7,209,491 7,338,853 7,740,480 3,665,655 8,053,025 7,875,975 8,521,890 8,413,790 6210 - OFFICE SUPPLIES 9,246 7,159 6,173 8,400 2,557 8,400 8,400 8,400 8,400 6211 - SMALL TOOLS & EQUIPMENT 28,495 20,182 20,902 23,400 22,777 31,100 31,100 27,600 11,200 6212 - MOTOR FUELS/OILS 95,774 74,440 81,577 95,000 46,625 122,486 122,486 122,486 122,486 6215 - EQUIPMENT-PARTS 21,443 21,970 20,836 20,000 12,265 20,000 20,000 20,000 20,000 6216 - VEHICLES-TIRES/BATTERIES 5,495 4,779 11,272 7,000 -3,692 7,000 7,000 7,300 7,300 6229 - GENERAL SUPPLIES 52,328 59,581 61,830 64,400 39,839 64,700 64,700 64,700 46,700 6205 - SUPPLIES 212,781 188,111 202,591 218,200 120,370 253,686 253,686 250,486 216,086 6235 - CONSULTANT SERVICES 5,787 6,638 4,169 5,250 3,679 6,000 6,000 6,000 6,000 6237 - TELEPHONE/PAGERS 35,578 55,073 57,107 54,990 23,408 56,050 56,050 56,050 56,050 6238 - POSTAGE/UPS/FEDEX 77 295 265 300 71 300 300 300 300 6239 - PRINTING 4,110 5,054 7,372 5,550 2,071 5,550 5,550 5,550 5,550 6240 - CLEANING SERVICE/GARBAGE 1,402 980 1,381 1,000 420 1,400 1,400 1,400 1,400 6249 - OTHER CONTRACTUAL SERVICES 842,749 827,206 897,062 949,550 557,651 1,008,022 1,008,022 1,065,020 1,065,020 6230 - CONTRACTUAL SERVICES 889,703 895,247 967,357 1,016,640 587,301 1,077,322 1,077,322 1,134,320 1,134,320 6255 - UTILITIES-ELECTRIC 626 1,145 977 500 1,481 1,000 1,000 1,000 1,000 6250 - UTILITIES 626 1,145 977 500 1,481 1,000 1,000 1,000 1,000 6265 - REPAIRS-EQUIPMENT 26,527 20,221 14,710 35,170 8,074 34,620 29,620 36,830 31,830 6266 - REPAIRS-BUILDING 2,986 1,278 0 0 872 6260 - REPAIRS AND MAINTENA 29,514 21,499 14,710 35,170 8,946 34,620 29,620 36,830 31,830 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 29,636 30,974 33,819 36,850 18,633 36,850 36,850 36,850 36,850 6276 - SCHOOLS/CONFERENCES/EXP OTHER 16,351 14,349 10,417 20,450 8,707 18,310 18,310 19,310 19,310 6277 - MILEAGE/AUTO ALLOWANCE 117 0 0 0 0 6278 - SUBSISTENCE ALLOWANCE 0 0 0 0 0 6280 - DUES & SUBSCRIPTIONS 34,809 39,237 41,212 40,925 21,003 44,805 44,805 42,305 44,805 6281 - UNIFORM/CLOTHING ALLOWANCE 62,928 73,700 71,705 90,150 60,273 77,050 77,050 77,950 77,950 6270 - TRNG/TRAVL/DUES/UNIF 143,841 158,260 157,153 188,375 108,616 177,015 177,015 176,415 178,915 6200 - TOTAL OPERATING COSTS 1,276,464 1,264,261 1,342,788 1,458,885 826,715 1,543,643 1,538,643 1,599,051 1,562,151 118 City of Apple Valley Department Expense Summary Budget Years (2019-2020) POLICE Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6310 - RENTAL EXPENSE 63,285 22,308 22,308 22,400 8,154 22,400 22,400 22,400 22,400 6321 - CASH OVER/SHORT 0 -123 125 0 0 6333 - GENERAL-CASH DISCOUNTS -92 -175 -115 0 -37 6399 - OTHER CHARGES 6,583 12,386 5,733 11,100 1,284 7,600 7,600 7,600 7,600 6301 - OTHER EXPENDITURES 69,775 34,396 28,051 33,500 9,401 30,000 30,000 30,000 30,000 6300 - TOTAL OTHER EXPENDITURES 69,775 34,396 28,051 33,500 9,401 30,000 30,000 30,000 30,000 6501 - TAXABLE/NON-TAXABLE MISC RESAL 0 0 0 0 6500 - TOTAL EXPENDITURES 0 0 0 0 6720 - CAPITAL OUTLAY-FURNITURE & FIX 0 0 47,493 0 0 0 0 0 0 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 10,645 8,558 28,968 21,000 0 0 0 0 0 6745 - VERF CHARGES 189,636 196,870 196,870 196,870 98,435 238,220 238,220 238,220 238,220 6701 - TOTAL CAPITAL OUTLAY 200,281 205,428 273,331 217,870 98,435 238,220 238,220 238,220 238,220 6700 - TOTAL CAPITAL OUTLAY 200,281 205,428 273,331 217,870 98,435 238,220 238,220 238,220 238,220 8,391,296 8,713,576 8,983,024 9,450,735 4,600,206 9,864,888 9,682,838 10,389,161 10,244,161 119 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 20: POLICE - 1200 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND REVENUES: 4250 Accident reports 1,000 1,000 1,000 1,000 1,000 1,000 4259 Other Public Safety fees 10,000 10,200 10,200 10,200 10,200 10,200 4259 ISD 196 Fees (SRO program)158,300 158,827 160,400 160,400 160,400 160,400 4259 Post Board Training Reimbursement - 17,500 16,000 16,000 16,000 16,000 5345 Police Special Detail (extra duty)46,400 47,300 47,300 47,300 47,300 47,300 4140 State Aid - Police PERA aid 340,000 340,000 420,000 420,000 420,000 420,000 4141 Reimbursements: Traffic Safety + POST + SOT 39,000 - 68,880 68,880 68,880 68,880 4150 Grants, Dakota County Traffic Safety (Safe & Sober)- 18,000 - - - - Ballastic Vest Reimbursement 2,500 9,000 6,900 6,900 6,900 6,900 TOTAL REVENUES 597,200 601,827 601,827 730,680 730,680 730,680 730,680 SALARIES 6110 Regular Employees 4,934,200 5,111,730 5,278,990 5,278,990 5,537,690 5,537,690 6111 Salary-Part-time 40,010 41,015 43,475 43,475 45,675 45,675 6113 Overtime - Regular 184,500 284,500 290,000 290,000 290,000 290,000 6122 Comp Request (130,000) (130,000) (130,000) (130,000) (130,000) 6117 Holiday/Invest Stipend/Master Pat 131,075 130,960 123,225 123,225 128,590 128,590 6123 Salaries - Other 180,500 175,425 209,670 209,670 204,090 204,090 6138 Medicare 77,650 80,085 84,325 84,325 88,105 88,105 6139 FICA 33,200 34,270 35,430 35,430 36,920 36,920 6141 Pension - PERA 823,550 866,185 916,580 916,580 998,400 998,400 6142 Work Comp Ins 168,765 182,810 193,975 193,975 208,800 208,800 6144 Long-term Disability Insurance 14,930 14,900 15,425 15,425 16,140 16,140 6145 Hospital & Life Insurance 807,000 852,000 892,680 904,680 995,280 976,980 6170 Employee Paid Premiums (89,800) (89,800) Position Changes 96,600 99,250 - 102,200 102,200 Total 7,395,380 7,740,480 7,740,480 8,053,025 7,875,975 8,521,890 8,413,790 6210 OFFICE SUPPLIES Paper & Supplies 7,000 7,000 7,000 7,000 7,000 7,000 Ticket Writer Paper 1,400 1,400 1,400 1,400 1,400 1,400 Total 8,400 8,400 7,000 8,400 8,400 8,400 8,400 6211 SMALL TOOL & EQUIPMENT AED Units 2,200 2,200 9,900 9,900 6,400 - Chemical Aerosol Replacement 1,000 1,000 1,000 1,000 1,000 1,000 Clerical Headset Replacements 250 250 250 250 250 250 Data Master Mouthpieces 500 500 500 500 500 500 Evidence Bar Code Scanner - - - - - - Fire Extinguishers/Car Door Openers 500 500 500 500 500 500 Forensic Computer Supplies 750 750 750 750 750 750 Investigation Supplies - - - - - - K-9 Equipment 500 1,000 1,000 1,000 1,000 1,000 Light Bars and Control Heads - - - - - - Patrol Supplies - - - - - - Portable Breath Testers 2,200 2,200 2,200 2,200 2,200 2,200 Radar Units 5,000 5,000 5,000 5,000 5,000 5,000 Tasers 10,000 10,000 10,000 10,000 10,000 - Total 22,900 23,400 22,000 31,100 31,100 27,600 11,200 6212 MOTOR FUELS/OILS Gas 96,800 91,800 119,111 119,111 119,111 119,111 Oil 3,200 3,200 3,375 3,375 3,375 3,375 Total 100,000 95,000 95,000 122,486 122,486 122,486 122,486 6215 EQUIPMENT - PARTS Batteries (Laptop, AA, AAA, C, D)4,000 4,000 4,000 4,000 4,000 4,000 Bike Parts 750 750 750 750 750 750 Gun Parts Replacement 1,500 1,500 1,500 1,500 1,500 1,500 Patrol/Inv/Admin Vehicles 13,500 13,500 13,500 13,500 13,500 13,500 Squad License Plates 250 250 250 250 250 250 Total 20,000 20,000 22,000 20,000 20,000 20,000 20,000 6216 EQUIPMENT - TIRES/BATTERIES Patrol/Inv/Admin Vehicles 7,000 7,000 7,000 7,000 7,300 7,300 Total 7,000 7,000 11,000 7,000 7,000 7,300 7,300 6229 GENERAL SUPPLIES 12 Gauge Less Lethal Ammo 1,500 1,500 1,500 1,500 1,500 1,500 AED Batteries/Pads 3,000 3,000 3,000 3,000 3,000 3,000 Ammunition 18,000 18,000 18,000 18,000 18,000 - Canine Supplies & Food 2,450 3,550 3,550 3,550 3,550 3,550 Cell Phone Batteries/Supplies 350 350 350 350 350 350 Coffee / Water / Meeting Supplies 2,750 2,750 2,750 2,750 2,750 2,750 Crime Prevention Meeting Supplies 1,600 1,600 1,600 1,600 1,600 1,600 Crime Prevention Promotional Materials 7,000 7,000 7,000 7,000 7,000 7,000 Detention Supplies 500 500 500 500 500 500 First Aid Supplies 3,000 3,000 3,000 3,000 3,000 3,000 Flares 500 500 500 500 500 500 Flex Cuffs 100 100 100 100 100 100 Hearing Protectors 100 100 100 100 100 100 Investigation Supplies 6,500 6,500 6,500 6,500 6,500 6,500 120 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 20: POLICE - 1200 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6229 GENERAL SUPPLIES CONT. MAAG Supplies 6,600 6,600 6,600 6,600 6,600 6,600 Mentoring - Academy Supplies 1,000 1,000 1,000 1,000 1,000 1,000 Narcotic Field Testing Kits 450 450 450 450 450 450 Patrol Supplies 3,500 3,500 3,800 3,800 3,800 3,800 Shooting Glasses 150 150 150 150 150 150 Targets/Gun Cleaning Materials 1,000 1,000 1,000 1,000 1,000 1,000 Taser Cartridges/Batteries 3,250 3,250 3,250 3,250 3,250 3,250 Overall reduction to history (2,150) - - - - - Total 61,150 64,400 64,000 64,700 64,700 64,700 46,700 6235 CONSULTANT SERVICES Canine Vet Services 3,000 1,250 2,000 2,000 2,000 2,000 Computer Consulting Services - - - - - - Mantoux & Hepatitis Test & Inoculations 500 500 500 500 500 500 Pre-employment Medicals & Psychologicals 4,000 3,500 3,500 3,500 3,500 3,500 Total 7,500 5,250 5,250 6,000 6,000 6,000 6,000 6237 TELEPHONE/PAGERS Cellular Phone Services 33,000 37,100 37,500 37,500 37,500 37,500 Cellular Phone Service - Drug Task Force - - - - - - Frontier Phone Lines 250 250 250 250 250 250 Verizon LTE 4G Wireless Services 15,000 15,840 16,000 16,000 16,000 16,000 Telephone Language Translation Service 1,800 1,800 2,300 2,300 2,300 2,300 Total 50,050 54,990 56,000 56,050 56,050 56,050 56,050 6238 POSTAGE/UPS/FEDEX UPS Expense 300 300 300 300 300 300 Total 300 300 300 300 300 300 300 6239 PRINTING/PUBLISHING Annual Report 100 100 100 100 100 100 Business Cards 1,200 1,200 1,200 1,200 1,200 1,200 Crime Prevention Materials 1,000 1,000 1,000 1,000 1,000 1,000 Evidence Labels and Bar Codes 800 800 800 800 800 800 Forms/Stationery/Envelopes 1,000 1,000 1,000 1,000 1,000 1,000 Misc Printing 500 500 500 500 500 500 Night to Unite Yard Signs 950 950 950 950 950 950 Total 5,550 5,550 7,000 5,550 5,550 5,550 5,550 6240 C. SERVICE/GARBAGE REMOVAL Shredding Service 1,000 1,000 1,400 1,400 1,400 1,400 Total 1,000 1,000 1,400 1,400 1,400 1,400 1,400 6249 OTHER CONTRACTUAL SERVICES DCC Debt Service 911 fund balance applied equally over next 5 years to DCC D (5,000) - - - - - DCC Fees (General & Capital Projects)897,591 943,150 999,922 999,922 1,056,920 1,056,920 Background Investigation Fees 2,000 2,000 2,000 2,000 2,000 2,000 Consolidated Lead Evaluation and Reporting 3,101 1,900 3,600 3,600 3,600 3,600 Evidentiary Impound & Tow Fees 2,500 2,500 2,500 2,500 2,500 2,500 Total 900,192 949,550 949,550 1,008,022 1,008,022 1,065,020 1,065,020 6255 UTILITIES - ELECTRIC Dakota Electric and Excel Energy 1,000 1,000 2,000 2,000 2,000 2,000 Reimbursement from Eagan PD for Range (500) (500) (1,000) (1,000) (1,000) (1,000) Total 500 500 1,000 1,000 1,000 1,000 1,000 6265 REPAIRS - EQUIPMENT *** = Service Contract *** Booking Photo Imaging Maintenance 535 - - - -- *** Digital Dictation 4,435 2,240 2,240 2,240 2,240 2,240 *** Konica Copiers Maintenance 2,700 2,700 3,000 3,000 3,000 3,000 *** Digital ICV/Body Cam Server Maint 5,000 5,940 5,940 5,940 5,940 5,940 *** Motorola Radio Extended Warranty 4,300 4,440 4,440 4,440 5,000 5,000 *** Quetel Software Maintenance 3,000 3,000 3,000 3,000 3,000 3,000 AED Maintenance/Repairs/Pads - - - - - - Bike Service - - - - - - Car Washes 4,000 4,000 4,000 4,000 4,000 4,000 Digital ICV/Body Cam Repairs 2,000 2,000 3,000 3,000 3,000 3,000 Canine Visual Pro Software 75 200 - - - - LOGIS Mobiles Support Maintenance 33,920 36,969 41,567 41,567 42,966 42,966 LOGIS Support is included in Data Processing (33,920) (36,969) (41,567) (41,567) (42,966) (42,966) LOGIS RMS Support Maintenance 100,013 107,914 118,155 118,155 122,138 122,138 6265 REPAIRS - EQUIPMENT CONT. LOGIS RMS is included in Data Processing (100,103) (107,914) (118,155) (118,155) (122,138) (122,138) Misc. Small Equipment Repairs 4,000 2,000 2,000 2,000 2,000 2,000 Radar Recertifications - 1,650 - - 1,650 1,650 Radio Repairs 1,000 1,000 1,000 1,000 1,000 1,000 Squad Car - Not in House 6,000 6,000 6,000 6,000 6,000 6,000 Trend Reduction - - - (5,000) - (5,000) Total 36,955 35,170 34,000 34,620 29,620 36,830 31,830 121 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 20: POLICE - 1200 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6275 SCHOOL/CONF/EXP - LOCAL Canine Training School 1,750 1,750 1,750 1,750 1,750 1,750 Chaplains Training 500 500 500 500 500 500 Crisis Intervention Training 1,000 1,000 1,000 1,000 1,000 1,000 Explorer Training/Meeting Expense 100 100 100 100 100 100 IACP Conference - - - - - - Meal Expense Reimbursement Training/Court 2,600 2,600 2,600 2,600 2,600 2,600 MN Chiefs of Police Executive Training Institute - - - - - - Rotary Meetings 500 500 500 500 500 500 Specialized Training - Crime Prevention/NCOP 2,000 1,000 1,000 1,000 1,000 1,000 Specialized Training - Detectives 3,000 3,000 3,000 3,000 3,000 3,000 Specialized Training - Firearm Instructors 1,000 1,000 1,000 1,000 1,000 1,000 Specialized Training - Patrol Officers 6,000 6,000 6,000 6,000 6,000 6,000 Specialized Training - Records Unit 1,500 1,500 1,500 1,500 1,500 1,500 Specialized Training - Supervisors 3,000 3,000 3,000 3,000 3,000 3,000 Specialized Training - SRO 900 900 900 900 900 900 Specialized Training - Use of Force Instructors 1,000 1,000 1,000 1,000 1,000 1,000 Staff Development Training - - - - - - Mandated Training 10,000 13,000 13,000 13,000 13,000 13,000 Total 34,850 36,850 36,850 36,850 36,850 36,850 36,850 6276 SCHOOL/CONF/EXP - OTHER Arson Investigators Conference 800 - ---- Can-Am Narcotics Conference 450 450 450 450 450 450 Crime Prevention Conference 500 500 500 500 500 500 IACP Conference 4,500 4,500 5,000 5,000 5,000 5,000 Juvenile Officers Institute 1,000 1,000 1,000 1,000 1,000 1,000 K-9 Drug Certification 180 2,000 360 360 360 360 FBI NA NW Chapter Training Conference 1,000 1,000 1,000 1,000 1,000 1,000 MAAG - Annual Training Exercise 1,800 1,800 1,800 1,800 1,800 1,800 MN Chiefs of Police Executive Training Institute 2,000 2,000 2,000 2,000 2,000 2,000 National Explorer Conference - 1,000 - - 1,000 1,000 Northwestern Staff and Command - - - - Organized Retail Crime Conference 800 800 800 800 800 800 Out State Specialty Training 2,500 2,500 2,500 2,500 2,500 2,500 Sex Crimes Investigator Conference - 500 500 500 500 500 Special Operations Training Assn. Conference 1,600 1,600 1,600 1,600 1,600 1,600 State Explorer Conference 800 800 800 800 800 800 Total 17,930 20,450 10,000 18,310 18,310 19,310 19,310 6280 DUES & SUBSCRIPTIONS Association of Training Officers of MN 200 200 200 200 200 200 Crime Prevention Officers Association 180 180 180 180 180 180 Criminal Code/Law Books 50 50 50 50 50 50 Dakota County Chiefs of Police Association 600 600 600 600 600 600 DC 800 MHz Access Fee 27,000 27,000 28,200 28,200 28,200 28,200 Explorer Re-charter 250 250 250 250 250 250 International Association of Chiefs of Police 450 450 450 450 450 450 MAAG Dues 8,300 8,300 8,300 8,300 8,300 8,300 Misc. Books & Publications 500 500 500 500 500 500 MN Chiefs of Police Association 580 580 580 580 580 580 MN Law Enforcement Explorers Association 75 75 75 75 75 75 MN Multi-Housing Assn. Coalition 130 130 130 130 130 130 National FBI Academy Association/LEEDA 350 350 350 350 350 350 Police License Renewals ($90 each)1,400 1,800 1,980 1,980 1,980 1,980 Rotary Dues 200 200 200 200 200 200 Tri-County Investigators Association 100 100 100 100 100 100 U.S. Police Canine Association 80 160 160 160 160 160 VITALS Aware Services 2,500 2,500 2,500 2,500 Trend Reduction - - - - - - Total 40,445 40,925 42,000 44,805 44,805 42,305 44,805 6281 UNIFORM/CLOTHING ALLOWANCE Awards/Plaques/Commendation Medals 3,000 3,000 3,000 3,000 3,000 3,000 Bike Uniforms 1,000 1,000 1,000 1,000 1,000 1,000 Chaplain/Volunteer Program Clothing 500 500 500 500 500 500 MAAG 1,000 1,000 1,000 1,000 1,000 1,000 Patches/Badges 2,500 2,500 2,500 2,500 2,500 2,500 Records Personnel Uniforms 3,000 2,000 1,500 1,500 1,500 1,500 Replacement Ballastic Vests 4,000 21,000 8,400 8,400 9,300 9,300 Sworn Officers 54,600 55,650 55,650 55,650 55,650 55,650 Sworn Officers New Hires 3,000 3,000 3,000 3,000 3,000 3,000 Uniforms & Badges, Explorer Program 500 500 500 500 500 500 Total 73,100 90,150 90,000 77,050 77,050 77,950 77,950 122 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 20: POLICE - 1200 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6310 RENTAL EXPENSE CJDN Connection Fees-BCA Desktop Query 5,760 5,760 5,760 5,760 5,760 5,760 CJDN Connection Fees-BCA Mobile Query 5,040 5,040 5,040 5,040 5,040 5,040 CJDN Connection Fees-BCA Submission 1,200 1,200 1,200 1,200 1,200 1,200 Konica Minolta Copier Leases 6,800 6,800 6,800 6,800 6,800 6,800 Vehicle Lease (Drug Task Force)3,600 3,600 3,600 3,600 3,600 3,600 Total 22,400 22,400 22,400 22,400 22,400 22,400 22,400 6399 OTHER CHARGES Blood Tests 1,500 1,500 1,500 1,500 1,500 1,500 Outdoor Range Maintenance/Repairs 8,000 8,000 5,000 5,000 5,000 5,000 Scale Calibration Maintenance 500 500 - - - - Subpoena Fees 1,100 1,100 1,100 1,100 1,100 1,100 Trend Reduction - - - - - - Total 11,100 11,100 10,000 7,600 7,600 7,600 7,600 6730 CAPITAL OUTLAY - VEHICLES Sedans (Admin.)- - - - Squad Cars - - - - Van (Detectives)- - - - Total - - - - - - - 6740 CAPITAL OUTLAY - OTHER ITEMS Canine - Saint Paul PD - - - - - - Records Scanner - - - - - - AR-15 Squad Rifle Suppression - 21,000 - - - - (Trade in Value)- - - - - - Total - 21,000 21,000 - - - - 6745 VEHICLE REPLACEMENT VEHICLE - UTV Fleet Addition - - - - - VERF-Vehicle Replacement Charges 196,870 196,870 238,220 238,220 238,220 238,220 Total 196,870 196,870 - 238,220 238,220 238,220 238,220 Total Net of Personnel 1,618,192 1,710,255 1,507,750 1,811,863 1,806,863 1,867,271 1,830,371 TOTAL EXPENSES 9,013,572 9,450,735 9,248,230$ 9,864,888 9,682,838 10,389,161$ 10,244,161$ TOTAL REVENUES (from Above) :597,200 601,827 601,827$ 730,680 730,680 730,680$ 730,680$ NET ADDITION TO (USE OF ) GENERAL REVENUES (8,416,372)$ (8,848,908)$ (8,646,403) (9,134,208)$ (8,952,158)$ (9,658,481) (9,513,481) 2018 = (8,848,908) 2019+Officer (9,363,159) Difference 514,251 123 Notes: 124 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 21 1290 Civil Defense DESCRIPTION OF ACTIVITY Civil Defense The City Council designates an Emergency Management Director. The Police Chief serves in this capacity. Duties include maintenance of the nine outdoor warning sirens, insuring that the Emergency Operations Center is properly equipped, updating and coordinating the periodic exercising the City’s Emergency Operations Plan. The Police Chief works closely with the Fire Chief and the Dakota County Emergency Operations Director in coordinating Civil Defense activities. MAJOR OBJECTIVES FOR 2019 Continue ongoing maintenance on outdoor warning sirens including monitoring and replacement of DC power supply (batteries) as needed. Members of the Apple Valley Police Department supervisory team will continue to receive training in the National Incident Management System (NIMS) by attending the various NIMS courses provided by the Dakota County Domestic Preparedness Committee. In addition, tabletop exercises will be provided under the framework of the newly revised Emergency Operations Plan. The department will continue working to place the warning siren system into the city’s CEP. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Proposed Proposed Item 2016 2017 2018 2019 2020 Number of Warning Sirens 9 9 9 9 9 Summary Budget Department 21 Civil Defense 2014 2015 2016 2017 2018 2019 2020 Actual Actual Actual Actual Adopted Proposed Proposed Revenue: Expenditures: Supplies 1,046 694 163 725 2,000 2,000 2,000 Contractual Serv.15,410 15,410 15,410 15,410 15,140 15,410 16,000 Utilities 551 505 650 550 675 675 675 Repairs & Maint.517 544 754 879 2,000 1,000 1,000 Training/Travel/Dues 100 100 100 100 100 100 100 Capital outlay - - - - - - - Total Exp 17,624 17,253 17,077 17,664 19,915 19,185 19,775 Net addition to (use of) general revenues (17,296) (17,253) (17,077) (17,664) (19,915) (19,185) (19,775) 2019 CAPITAL OUTLAY None 125 City of Apple Valley Department Expense Summary Budget Years (2019-2020) CIVIL DEFENSE Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6105 - SALARIES AND WAGES 0 6100 - TOTAL PERSONNEL SERVICES 0 6211 - SMALL TOOLS & EQUIPMENT 120 168 724 2,000 0 2,000 2,000 2,000 2,000 6215 - EQUIPMENT-PARTS 574 12 0 635 6205 - SUPPLIES 694 180 724 2,000 635 2,000 2,000 2,000 2,000 6249 - OTHER CONTRACTUAL SERVICES 15,410 15,410 15,303 15,410 15,139 15,410 15,410 16,000 16,000 6230 - CONTRACTUAL SERVICES 15,410 15,410 15,303 15,410 15,139 15,410 15,410 16,000 16,000 6255 - UTILITIES-ELECTRIC 551 505 551 675 229 675 675 675 675 6250 - UTILITIES 551 505 551 675 229 675 675 675 675 6265 - REPAIRS-EQUIPMENT 44 754 880 2,000 0 2,000 1,000 2,000 1,000 6260 - REPAIRS AND MAINTENA 44 754 880 2,000 0 2,000 1,000 2,000 1,000 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 0 0 0 0 0 0 0 0 0 6280 - DUES & SUBSCRIPTIONS 0 0 0 100 0 100 100 100 100 6270 - TRNG/TRAVL/DUES/UNIF 0 0 0 100 0 100 100 100 100 6200 - TOTAL OPERATING COSTS 16,699 16,849 17,457 20,185 16,003 20,185 19,185 20,775 19,775 6333 - GENERAL-CASH DISCOUNTS 0 -17 -12 0 6301 - OTHER EXPENDITURES 0 -17 -12 0 6300 - TOTAL OTHER EXPENDITURES 0 -17 -12 0 6701 - TOTAL CAPITAL OUTLAY 0 0 0 0 0 6700 - TOTAL CAPITAL OUTLAY 0 0 0 0 0 16,699 16,832 17,445 20,185 16,003 20,185 19,185 20,775 19,775 126 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 21: CIVIL DEFENSE - 1290 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6211 SMALL TOOL & EQUIPMENT Siren Maint Supplies 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Avian Flu Supplies 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 2,000 2,000 2,000 2,000 2,000 2,000 2,000 6249 OTHER CONTRACTUAL SERVICES DCDPC Annual Dues 15,410 15,410 15,139 15,410 15,410 16,000 16,000 Total 15,410 15,410 15,139 15,410 15,410 16,000 16,000 6255 UTILITIES - ELECTRIC Dakota Electric - Excel Energy 675 675 675 675 675 675 675 Total 675 675 675 675 675 675 675 6265 REPAIRS - EQUIPMENT Routine Maintenance 2,000 2,000 2,000 2,000 1,000 2,000 1,000 Total 2,000 2,000 2,000 2,000 1,000 2,000 1,000 6275 SCHOOL/CONF/EXP - LOCAL Exercise Expenses - - - - - - - Total - - - - - - - 6280 DUES & SUBSCRIPTIONS AMEM 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 Total Net of Personnel 20,185 20,185 19,914 20,185 19,185 20,775 19,775 TOTAL EXPENSES 20,185$ 20,185$ 19,914$ 20,185$ 19,185$ 20,775$ 19,775$ 127 Notes: 128 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 22 1295 Comm Serv Offic (CSO) DESCRIPTION OF ACTIVITY Community Service Officer A Community Service Officer (CSO) provides support in crime prevention, investigation, and response where full police powers are unnecessary and assists police officers in upholding law and order. CSOs work under the supervision of a patrol sergeant. They perform duties that don’t require the level of training or expertise of a police officer, thereby freeing the officer to engage in activities that do require their attention. The duties of the CSOs include: • Fingerprinting citizens applying for certain licenses from state agencies or adoption. • Assisting patrol officers in performing traffic control, such as accident scene traffic control, special events control, and other similar situations. • Assisting officers in requesting and ensuring vehicle tows are completed at accident scenes and other arrest situations where a vehicle is involved. • Assisting in booking prisoners at the police station. • Handling dog bite calls, animal at large calls and injured animal calls. • Opening locked car doors for citizens. • Delivering City Council agenda packets. • Delivering the City Hall mail to the post office each day. • Deploying the radar display speed trailers as well as “Car 54”. • Enforcing certain ordinance violations including selected parking violations. • Maintaining department supplies and equipment. • Shuttling squad cars back and forth from the police station to mechanics at CMF. • Transporting evidence to and from the Minnesota Bureau of Criminal Apprehension for analysis. • Monitoring winter sidewalk snow shoveling complaints. • Fingerprinting residents who require it as part of job applications MAJOR OBJECTIVES FOR 2019 • Continue providing quality non-sworn police service • Continue providing service and monitoring of animal control issues, animal impoundments, and potentially dangerous/dangerous dog monitoring and accountability. • Continue providing parking enforcement service. 129 IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2015 2016 2017 2018 2019 2020 Number of Animal Licenses Sold 492 479 1,067 1,200 1,200 1,200 Regular Status Personnel Schedule –FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 CSO 2.8 2.8 2.8 2.8 2.8 2.8 Temporary Status Personnel Schedule – Hours (Part Time) Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 CSO (Additional time) 1381 1381 1381 1381 1381 1381 Summary Budget Department 22 Comm Serv Offic (CSO) 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: FEES-Animal Pickup 4,829 3,830 3,049 7,000 7,000 7,100 7,100 LICENSE-Dog (pub.safety)9,662 9,553 21,410 5,000 5,200 5,300 5,300 14,491 13,383 24,459 12,000 12,200 12,400 12,400 Expenditures: Salaries & Wages 67,206 62,380 66,574 72,870 73,330 79,645 83,235 Emp. Benefits 10,919 8,650 8,324 13,050 13,860 14,730 15,495 Supplies 6,075 4,767 5,637 6,625 6,625 6,475 6,475 Contractual Serv.5,207 5,546 3,855 6,700 6,650 6,150 6,150 Training/Travel/Dues 75 821 646 2,600 2,000 2,000 2,000 Other Exp.- - (15) 89,482 82,164 85,021 101,845 102,465 109,000 113,355 Net addition to (use of) general revenues 89,482 82,164 85,021 101,845 102,465 109,000 113,355 2019 CAPITAL OUTLAY None 130 City of Apple Valley Department Expense Summary Budget Years (2019-2020) COMM SERV OFFIC (CSO) Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 0 0 59 0 0 6111 - SALARY PART-TIME 64,652 58,882 64,004 71,255 36,777 72,990 72,990 77,200 77,200 6114 - OVERTIME PART-TIME EMPLOYEES 2,553 3,498 2,511 3,100 1,064 3,100 3,100 3,100 3,100 6123 - SALARY-OTHER 2,805 3,555 3,555 2,935 2,935 6105 - SALARIES AND WAGES 67,206 62,380 66,574 77,160 37,841 79,645 79,645 83,235 83,235 6138 - MEDICARE 974 904 965 1,120 549 1,155 1,155 1,210 1,210 6139 - FICA 4,167 3,868 4,128 4,785 2,346 4,940 4,940 5,160 5,160 6141 - PENSIONS-PERA 3,821 2,179 1,023 5,785 1,396 5,740 5,740 6,010 6,010 6142 - WORKERS COMPENSATION 1,957 1,699 2,209 2,725 1,323 2,895 2,895 3,115 3,115 6125 - EMPLOYEE BENEFITS 10,919 8,650 8,324 14,415 5,614 14,730 14,730 15,495 15,495 6100 - TOTAL PERSONNEL SERVICES 78,124 71,031 74,898 91,575 43,455 94,375 94,375 98,730 98,730 6210 - OFFICE SUPPLIES 14 0 6211 - SMALL TOOLS & EQUIPMENT 0 499 133 300 0 300 300 300 300 6212 - MOTOR FUELS/OILS 6,075 3,559 4,400 5,750 2,451 5,750 5,750 5,750 5,750 6215 - EQUIPMENT-PARTS 65 0 0 6216 - VEHICLES-TIRES/BATTERIES 0 507 451 250 0 250 250 250 250 6229 - GENERAL SUPPLIES 0 138 639 325 54 350 175 175 175 6205 - SUPPLIES 6,075 4,767 5,637 6,625 2,505 6,650 6,475 6,475 6,475 6238 - POSTAGE/UPS/FEDEX 23 0 6239 - PRINTING 0 0 0 250 0 250 250 250 250 6249 - OTHER CONTRACTUAL SERVICES 5,207 5,546 3,831 5,900 2,795 5,900 5,900 5,900 5,900 6230 - CONTRACTUAL SERVICES 5,207 5,546 3,855 6,150 2,795 6,150 6,150 6,150 6,150 6260 - REPAIRS AND MAINTENA 0 0 0 0 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 0 0 0 0 0 6281 - UNIFORM/CLOTHING ALLOWANCE 75 821 646 2,000 0 2,000 2,000 2,000 2,000 6270 - TRNG/TRAVL/DUES/UNIF 75 821 646 2,000 0 2,000 2,000 2,000 2,000 6200 - TOTAL OPERATING COSTS 11,356 11,135 10,138 14,775 5,300 14,800 14,625 14,625 14,625 6333 - GENERAL-CASH DISCOUNTS 0 0 -15 -5 6301 - OTHER EXPENDITURES 0 0 -15 -5 6300 - TOTAL OTHER EXPENDITURES 0 0 -15 -5 89,480 82,165 85,021 106,350 48,750 109,175 109,000 113,355 113,355 131 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 22: COMM SERV OFFIC (CSO) - 1295 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6110 SALARIES 6111 Salary - Part-time 68,215 71,255 74,000 72,990 72,990 77,200 77,200 6112 Salary-Seasonal Temp - - 6114 Overtime PT 3,100 3,100 3,100 3,100 3,100 3,100 3,100 6123 Salary - Other 2,015 2,805 2,805 3,555 3,555 2,935 2,935 6138 Medicare 1,105 1,120 1,120 1,155 1,155 1,210 1,210 6139 FICA 4,725 4,785 4,785 4,940 4,940 5,160 5,160 6141 PERA 5,715 5,785 5,785 5,740 5,740 6,010 6,010 6142 Work Comp 2,315 2,725 2,725 2,895 2,895 3,115 3,115 Position Changes Total 87,190 91,575 94,320 94,375 94,375 98,730 98,730 6211 SMALL TOOL & EQUIPMENT Cages, Traps, Repellent, Gloves 300 300 300 300 300 300 300 Total 300 300 300 300 300 300 300 6212 MOTOR FUELS/OILS Gas 5,500 5,500 5,500 5,500 5,500 5,500 5,500 Oil 250 250 250 250 250 250 250 Total 5,750 5,750 5,750 5,750 5,750 5,750 5,750 6216 EQUIPMENT - TIRES/BATTERIES Animal Control Trucks 250 250 250 250 250 250 250 Total 250 250 250 250 250 250 250 6229 GENERAL SUPPLIES Dog Licenses 175 175 175 175 100 175 175 Dog Nooses/Misc Supplies 150 150 150 175 75 Total 325 325 325 350 175 175 175 6239 PRINTING/PUBLISHING Printing 250 250 250 250 250 250 250 Total 250 250 250 250 250 250 250 6249 OTHER CONTRACTUAL SERVICES Palomino Pet Hospital 6,400 5,900 5,900 5,900 5,900 5,900 5,900 Boarding Fees Recapture Credit - - - - - - - Wildlife Trapping Service - - - - - - - Total 6,400 5,900 5,900 5,900 5,900 5,900 5,900 6275 SCHOOL/CONF/EXP - LOCAL Total - - - - - 6281 UNIFORM/CLOTHING ALLOWANCE Community Service Officer Uniforms 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Total 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Total Net of Personnel 15,275 17,275 17,275 17,275 TOTAL EXPENSES 102,465 106,350 109,095 109,175 109,000 113,355 113,355 132 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 23 1300 Fire Department DESCRIPTION OF ACTIVITY The mission of the Apple Valley Fire Department is to reduce the loss of life and property by providing fire suppression, rescue services, non-emergency services, and fire and life safety education to the public. This is accomplished by training for and providing pre-emergency planning, fire protection, rescue, emergency medical services, hazardous materials response, natural or manmade disaster response, and emergency support when needed during other community crisis. Our priorities are life safety, property conservation, and environmental protection. These are achieved through our vision to be an innovative, effective, and progressive fire department. We are dedicated to the delivery of effective fire suppression, rescue services, and quality fire and safety education. We strive to offer the best available education and training to our firefighters, in preparation of meeting the needs and expectations of our citizens and visitors. Our training programs allow firefighters to receive classroom and practical education that is compliant with the National Fire Protection Association (NFPA), the Federal Emergency Management Agency’s (FEMA) National Incident Management System (NIMS), and the Insurance Services Office, Inc. (ISO). By striving for the goal of meeting nationally recognized standards of these agencies, the Apple Valley Fire Department is able to provide consistent, systematic, and proactive response to emergent and other public safety needs. We also participate in coordinated county-wide training and response which provide optimum use of resources and personnel across inter- and intra-jurisdictional organizations, should the need arise. Our goal of ensuring our residential and business communities meet all City Ordinances and Minnesota State Fire Codes is met through our fire prevention program. Fire prevention activities provide multiple fire and life safety educational and training opportunities to the residents, businesses, and visitors of our city. Scheduled fire inspections of new and existing commercial and multi-family properties provide additional and effective safety. MAJOR OBJECTIVES FOR 2019 • Receive, train on and put into service a new Duty Crew/Initial Attack fire apparatus. • Receive, train on and put into service new self-contained breathing apparatus. • Complete the three year replacement program of VHF fire pagers. • Research and purchase replacement thermal imaging cameras. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2015 2016 2017 2018 2019 2020 Fire/Rescue/EMS Calls 1,397 1,622 1,787 1,956 1,998 1,998 Response Times (minutes) 6:31 avg 6:09 avg 6:37 avg 6:25 avg 6:20 avg 6:20 avg Fire Inspections 552 122 82 600 650 650 Firefighter Training Hours 7,316 7,881 10,869 10,500 9,200 9,200 Fire Safety Education Programs 85 69 93 95 95 95 133 Regular Status Personnel Schedule – FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 Fire Chief 1 1 1 1 1 1 Fire Deputy Chief/Training Officer 1 1 1 1 1 1 Fire Marshal 1 1 1 1 1 1 Fire Inspector 1 1 1 1 1 1 Firefighter Technician 1 Department Assistant 1 1 1 1 1 1 Part-Time Status Personnel Schedule In Hours Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 Paid-on-Call Firefighters (74) 27,847 24,347 27,750 27,750 27,750 27,750 Firefighter Clerical Assistant (PT) 1,456 1,456 1,456 1,456 1,456 1,456 Custodian (PT) - - - - - - 2019 CAPITAL OUTLAY: Thermal Imaging Cameras (in VERF Fund) $71,800 2019 CAPITAL OUTLAY: Office Chairs (x25) Fire Station 3 $5,500 Summary Budget Department 23 Fire 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Adopted Adopted Proposed Proposed Revenues: Lease Allina Space-Fire Station #1 35,106 35,072 38,987 36,060 37,140 37,885 38,645 Grants and Other Revenue 59,867 29,000 30,551 28,000 23,500 23,500 23,500 94,973 64,072 69,538 64,060 60,640 61,385 62,145 Expenditures: Salaries & Wages 829,701 794,951 828,140 922,951 902,260 965,560 997,380 Employee Benefits 160,595 215,603 230,031 262,765 277,660 287,500 305,980 Supplies & Equipment 103,952 99,555 94,242 102,718 86,405 71,965 71,655 Contractual Services 66,713 76,575 76,484 79,615 91,860 84,240 85,440 Utilities 28,608 27,570 30,063 37,212 28,940 29,865 29,864 Repairs & Maintenance 113,118 93,537 65,980 122,896 110,335 80,184 70,877 Training/Travel/Dues 92,650 84,813 96,768 97,003 103,720 104,328 105,282 Other Expenses 5,642 2,999 2,815 2,950 2,950 2,950 3,000 Vehicle Replacement Charge (VERF)279,804 286,300 292,100 292,100 321,000 337,050 353,900 Capital Outlay - 5,500 - - Total Expenditures 1,680,782 1,681,903 1,716,623 1,920,210 1,930,630 1,963,642 2,023,378 Net addition (use) of general revenues (1,585,809) (1,617,831) (1,647,085) (1,856,150) (1,869,990) (1,902,257) (1,961,233) 134 City of Apple Valley Department Expense Summary Budget Years (2019-2020) FIRE Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 435,810 374,332 379,195 441,940 218,811 464,630 464,630 486,675 486,675 6111 - SALARY PART-TIME 389,126 419,038 446,511 424,660 235,837 460,325 460,325 472,825 472,825 6113 - OVERTIME-REGULAR EMPLOYEES 4,410 3,692 3,286 5,865 4,115 6,200 6,200 6,000 6,000 6121 - INSURANCE CASH BENEFIT 1,397 1,440 1,440 720 6122 - COMP REQUEST -1,041 -3,551 -2,291 -864 6123 - SALARY-OTHER 29,795 34,405 34,405 31,880 31,880 6105 - SALARIES AND WAGES 829,701 794,951 828,140 902,260 458,619 965,560 965,560 997,380 997,380 6138 - MEDICARE 10,315 9,776 10,353 11,590 5,823 7,145 7,145 7,425 7,425 6139 - FICA 4,075 3,988 4,156 4,655 2,105 4,895 4,895 5,020 5,020 6141 - PENSIONS-PERA 64,380 53,652 55,674 69,310 32,987 65,855 65,855 71,035 71,035 6142 - WORKERS COMPENSATION 20,365 95,845 109,946 117,335 103,980 145,765 145,765 152,550 152,550 6144 - LONG-TERM DISABILITY INSURANCE 1,120 1,001 760 1,270 394 1,340 1,340 1,390 1,390 6145 - MEDICAL INSURANCE 54,690 46,941 56,282 73,500 31,485 75,600 73,800 81,360 79,860 6146 - DENTAL INSURANCE 5,137 3,871 4,216 2,244 6147 - LIFE INSURANCE-BASIC 29 24 24 13 6148 - LIFE INSURANCE-SUPP/DEPEND 482 505 503 375 6170 - EMPLOYEE PAID PREMIUMS -11,882 -3,548 0 -11,300 0 -11,300 6125 - EMPLOYEE BENEFITS 160,595 215,603 230,031 277,660 175,859 300,600 287,500 318,780 305,980 6100 - TOTAL PERSONNEL SERVICES 990,296 1,010,553 1,058,171 1,179,920 634,478 1,266,160 1,253,060 1,316,160 1,303,360 6210 - OFFICE SUPPLIES 187 220 744 410 100 225 225 225 225 6211 - SMALL TOOLS & EQUIPMENT 39,323 38,539 42,483 25,680 11,376 10,790 10,790 14,625 10,825 6212 - MOTOR FUELS/OILS 20,648 13,296 15,325 18,720 10,936 18,719 18,719 18,720 18,720 6214 - CHEMICALS 0 2,352 3,008 2,250 0 2,350 2,350 2,350 2,350 6215 - EQUIPMENT-PARTS 10,410 15,593 16,544 13,055 7,110 13,066 12,566 12,220 12,220 6216 - VEHICLES-TIRES/BATTERIES 4,105 2,326 765 3,200 2,554 3,200 3,200 3,200 3,200 6229 - GENERAL SUPPLIES 29,278 27,230 15,372 23,090 6,757 24,115 24,115 24,115 24,115 6205 - SUPPLIES 103,952 99,555 94,242 86,405 38,833 72,465 71,965 75,455 71,655 6235 - CONSULTANT SERVICES 13,505 19,503 20,378 19,950 13,623 19,950 19,950 19,950 19,950 6237 - TELEPHONE/PAGERS 9,659 12,004 11,300 20,830 5,865 20,828 12,930 12,930 12,930 6238 - POSTAGE/UPS/FEDEX 62 154 209 200 256 200 200 300 300 6239 - PRINTING 956 324 558 710 2,886 710 710 710 710 6240 - CLEANING SERVICE/GARBAGE 2,158 2,034 2,084 2,095 1,017 2,161 2,161 2,160 2,160 6242 - FIRE ALARM PLAN REVIEWS 525 0 0 750 0 750 750 750 750 6249 - OTHER CONTRACTUAL SERVICES 39,849 42,555 41,956 47,325 14,877 47,539 47,539 48,640 48,640 6230 - CONTRACTUAL SERVICES 66,713 76,575 76,484 91,860 38,524 92,138 84,240 85,440 85,440 6255 - UTILITIES-ELECTRIC 19,145 17,122 17,974 17,645 7,648 18,175 18,175 18,175 18,175 6256 - UTILITIES-NATURAL GAS 6,852 7,421 8,871 8,180 8,653 8,480 8,480 8,479 8,479 6257 - UTILITIES-PROPANE/WATER/SEWER 2,610 3,026 3,218 3,115 623 3,210 3,210 3,210 3,210 6250 - UTILITIES 28,608 27,570 30,063 28,940 16,924 29,865 29,865 29,864 29,864 6265 - REPAIRS-EQUIPMENT 64,425 58,616 45,074 44,345 29,702 47,910 47,910 49,982 49,982 6266 - REPAIRS-BUILDING 48,693 34,921 20,906 65,990 37,902 26,774 32,274 20,895 20,895 6260 - REPAIRS AND MAINTENA 113,118 93,537 65,980 110,335 67,604 74,684 80,184 70,877 70,877 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 21,581 17,340 19,762 20,725 6,278 20,970 20,970 20,970 20,970 6276 - SCHOOLS/CONFERENCES/EXP OTHER 13,563 17,806 16,069 18,370 13,786 18,629 18,629 18,630 18,630 6278 - SUBSISTENCE ALLOWANCE 2,950 2,900 2,350 3,000 2,200 3,000 3,000 3,000 3,000 6280 - DUES & SUBSCRIPTIONS 4,484 2,881 3,581 4,000 2,342 4,100 4,100 4,100 4,100 6281 - UNIFORM/CLOTHING ALLOWANCE 50,074 43,885 55,007 57,625 38,042 57,629 57,629 58,582 58,582 6270 - TRNG/TRAVL/DUES/UNIF 92,650 84,813 96,768 103,720 62,647 104,328 104,328 105,282 105,282 135 City of Apple Valley Department Expense Summary Budget Years (2019-2020) FIRE Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6200 - TOTAL OPERATING COSTS 405,040 382,049 363,537 421,260 224,533 373,480 370,582 366,918 363,118 6310 - RENTAL EXPENSE 0 600 0 600 6333 - GENERAL-CASH DISCOUNTS -573 -117 -165 -120 6399 - OTHER CHARGES 6,215 2,516 2,980 2,950 3,169 2,950 2,950 3,000 3,000 6301 - OTHER EXPENDITURES 5,642 2,999 2,815 2,950 3,649 2,950 2,950 3,000 3,000 6300 - TOTAL OTHER EXPENDITURES 5,642 2,999 2,815 2,950 3,649 2,950 2,950 3,000 3,000 6720 - CAPITAL OUTLAY-FURNITURE & FIX 0 0 0 5,500 0 5,500 0 6730 - CAPITAL OUTLAY-TRANSPORTATION 0 0 0 0 0 6745 - VERF CHARGES 279,804 286,300 292,100 321,000 160,500 353,100 337,050 388,400 353,900 6701 - TOTAL CAPITAL OUTLAY 279,804 286,300 292,100 326,500 160,500 358,600 337,050 388,400 353,900 6700 - TOTAL CAPITAL OUTLAY 279,804 286,300 292,100 326,500 160,500 358,600 337,050 388,400 353,900 1,680,782 1,681,901 1,716,624 1,930,630 1,023,160 2,001,190 1,963,642 2,074,478 2,023,378 136 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 23: FIRE - 1300 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 439,615 441,940 442,167 464,630 464,630 486,675 486,675 6111 Part time 451,880 424,660 483,057 460,325 460,325 472,825 472,825 6113 Overtime - Regular 5,865 5,865 5,868 6,200 6,200 6,000 6,000 6123 Salaries - Other 25,591 29,795 14,895 34,405 34,405 31,880 31,880 6138 Medicare 12,675 11,590 12,206 7,145 7,145 7,425 7,425 6139 FICA 4,540 4,655 4,512 4,895 4,895 5,020 5,020 6141 Pension - PERA 59,600 69,310 66,786 65,855 65,855 71,035 71,035 6142 Work Comp Ins 114,905 117,335 138,348 145,765 145,765 152,550 152,550 6144 Long-term Disability Insurance 1,265 1,270 954 1,340 1,340 1,390 1,390 6145 Hospital & Life Insurance 69,780 73,500 73,224 75,600 73,800 81,360 79,860 6170 Employee Paid Premiums (11,300) (11,300) Trend Reduction - Parttime Position Changes Total 1,185,716 1,179,920 1,242,017 1,266,160 1,253,060 1,316,160 1,303,360 6210 OFFICE SUPPLIES Miscellaneous 410 410 270 225 225 225 225 Total 410 410 270 225 225 225 225 6211 SMALL TOOLS & EQUIPMENT Firefighting Hand Tools and Equipment 1,000 800 800 800 800 800 800 Technical Rescue Equipment 700 550 550 600 600 600 600 Vehicle Extrication Equipment (Rescue 2 Combi-Tool)VERF VERF VERF VERF Fire Hose (Attack and Supply)6,626 5,255 5,255 5,256 5,256 5,256 5,256 Investigation Equipment 200 200 200 200 200 200 200 Firefighting Nozzles 3,590 1,200 1,200 400 400 400 400 Flashlights 300 225 225 225 225 225 225 EMS Equipment Non-Expendable - - - - Fire Extinguishers/Stat-X First Responder Suppressant 150 150 150 150 150 150 150 High Visibility Traffic Vests 350 - - - Rescue Saw Equipment and Blades 200 200 200 200 200 200 200 Mops, Brooms, Cleaning Equipment 200 200 200 200 200 200 200 Station Hand Tools and Equipment 245 175 175 175 175 175 175 Water/Ice Rescue Suit (1 per year x7)616 635 635 636 636 636 636 SCBA Epic 3 Voice Emitters (x12)- - - - SCBA Firefighter Face Mask AV3000HT 248 255 255 253 253 253 253 Disposable Single Gas CO Detectors (4 per year)790 895 930 895 895 930 930 Gear Racks (Turnout Gear) FS #1,2,3 over 3 years 6,718 - - - Thermal Imager Camera (Rescue 2)VERF VERF VERF VERF Mobile Computer for Apparatus (Engine 22)- - - - Technology Upgrades (TVs, Apparatus Display Monitors, etc…)- - 800 800 800 800 VHF Fire Pagers Replacement (Minitor VI)11,375 1,200 1,200 Pluggie the Fire Hydrant 6,825 6,825 Multi-Gas Monitoring Equipment 3,800 - Workout Gym Equipment (2018-Exercise Bike/2019-Muli-Gym )5,000 5,000 K12 Rescue Saw 1,915 1,915 Total 33,308 25,680 25,715 10,790 10,790 14,625 10,825 6212 MOTOR FUELS/OILS/ADDITIVES Unleaded 13,205 9,195 9,617 7,193 7,193 7,193 7,193 Diesel 8,525 6,455 6,455 8,456 8,456 8,457 8,457 Diesel Road Tax 530 1,070 1,070 1,070 1,070 1,070 1,070 Oils & Additives 1,600 2,000 2,000 2,000 2,000 2,000 2,000 Total 23,860 18,720 19,142 18,719 18,719 18,720 18,720 6214 CHEMICALS Plug & Dike 75 - 100 100 100 100 Hazmat Absorbents (Absorbent/Pillows/Pads)300 300 300 300 300 300 300 SCBA Cleaning & Disinfectant 350 350 350 350 350 350 350 Class A Foam 1,300 1,600 1,600 1,600 1,600 1,600 1,600 Total 2,025 2,250 2,250 2,350 2,350 2,350 2,350 6215 EQUIPMENT - PARTS Batteries (Rechargeable)750 750 750 750 750 905 905 Batteries (Non-Rechargeable)1,366 1,365 1,365 1,366 1,366 1,365 1,365 SCBA Equipment & Compressors 300 300 300 300 300 300 300 Firefighting Equipment & Tools 350 250 250 250 250 250 250 General / Miscellaneous 888 890 900 900 900 900 900 Apparatus / Vehicle Parts 11,000 8,000 8,000 8,000 7,500 8,000 8,000 Atmospheric Monitor Sensor Replacements 1,400 1,500 3,600 1,500 1,500 500 500 Total 16,054 13,055 15,165 13,066 12,566 12,220 12,220 6216 TIRES & BATTERIES (VEHICLES) Tires 3,400 2,500 2,500 2,500 2,500 2,500 2,500 Batteries 900 700 700 700 700 700 700 Total 4,300 3,200 3,200 3,200 3,200 3,200 3,200 6229 GENERAL SUPPLIES EMS Supplies Expendable 375 375 375 375 375 375 375 Traffic Control Devices (Fuses, Cones, etc…)250 250 250 250 250 250 250 Cleaning Supplies and Laundry Soap 1,863 2,100 2,100 2,100 2,100 2,100 2,100 Maps & Preplan Materials - - 1,000 1,000 1,000 1,000 1,000 Infection Control Supplies 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Fire Line Barrier Tape 140 140 140 140 140 140 140 Hazmat Decontamination Supplies 650 660 660 660 660 660 660 Atmosheric Monitoring Calibration Gas 1,343 1,350 1,350 1,350 1,350 1,350 1,350 Smoke Machine Training Replacment - - - - Liquid Smoke (Training Smoke Machine)100 100 100 100 100 100 100 Medical Gloves (Latex Free)1,750 1,750 1,750 1,750 1,750 1,750 1,750 Vehicle Soap 1,300 1,300 1,300 1,300 1,300 1,300 1,300 N95 Particulate Respirator Masks 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Fire Box Rekeying - - - - Station Furnishings 1, 2, & 3 1,200 1,000 1,000 1,000 1,000 1,000 1,000 Primary Eye Protection 50 50 50 50 50 50 50 Salvage Tarps 325 400 400 400 400 400 400 137 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 23: FIRE - 1300 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6229 GENERAL SUPPLIES Fire Codes and NFPA Standards 1,305 1,305 1,305 1,400 1,400 1,400 1,400 Training Materials (Books, Curriculum, Videos)1,670 1,670 1,670 1,600 1,600 1,600 1,600 Fire Prevention Materials 6,400 6,900 6,900 6,900 6,900 6,900 6,900 Food for Emergency Incidents and Standbys 1,040 1,240 1,240 1,240 1,240 1,240 1,240 Incident Command Software (moved to 6249)- - - - Volunteer Fire Corp Citizens Program 1,000 500 500 500 500 500 500 Total 22,761 23,090 24,090 24,115 24,115 24,115 24,115 6235 CONSULTANT SERVICES New Hire Physical/Ability/Psychological Assessment 7,280 7,000 11,300 7,000 7,000 7,000 7,000 Annual Physical Exams (74 @ $143)11,154 10,580 10,582 10,582 10,582 10,582 10,582 Tuberculosis (TB) Testing (74 @ $22)1,716 1,630 1,628 1,628 1,628 1,628 1,628 Flu Shots (74 @ $10)780 740 740 740 740 740 740 Total 20,930 19,950 24,250 19,950 19,950 19,950 19,950 6237 TELEPHONE/PAGERS Cellular Phone Services 4,104 4,550 3,700 4,548 2,730 3,720 3,720 Mobile Device Stipends 8,880 1,200 8,880 2,800 1,800 1,800 Sprint/Verizon Mobile EVDO Wireless Services 6,240 6,300 6,300 6,300 6,300 6,300 6,300 Cable Television 264 300 300 300 300 300 300 IaR Firefighter Supplemental Notification System 960 800 810 800 800 810 810 Total 11,568 20,830 12,310 20,828 12,930 12,930 12,930 6238 POSTAGE/UPS/FEDEX Miscellaneous Shipping 400 200 300 200 200 300 300 Total 400 200 300 200 200 300 300 6239 PRINTING/PUBLISHING Fire Code Enforcement Forms 100 - - - Business Cards 180 180 180 180 180 180 180 Stationery and Envelopes 400 200 200 200 200 200 200 Recruitment Materials (Flyers, Door Knockers, etc…)200 330 1,800 330 330 330 330 Total 880 710 2,180 710 710 710 710 6240 CLEAN SERVICE/WASTE REMOVAL Garbage Station 1 1,193 1,120 1,120 1,154 1,154 1,154 1,154 Garbage Station 2 427 480 480 497 497 496 496 Garbage Station 3 471 495 495 510 510 510 510 Total 2,091 2,095 2,095 2,161 2,161 2,160 2,160 6242 FIRE ALARM PLAN REVIEW Fire Alarm Plan Review Consultant 500 750 750 750 750 750 750 Total 500 750 750 750 750 750 750 6249 OTHER CONTRACTUAL SERVICES Online Interactive Training Services 6,015 5,865 5,640 5,865 5,865 5,865 5,865 Custodial Services Fire Station 1(+Allina), 2, and 3 6,720 6,720 6,720 6,720 6,720 6,720 6,720 Hazardous Materials Disposal - - - - Fire RMS (ImageTrend)2,980 3,425 2,834 3,607 3,607 3,610 3,610 Lawn Care (Fire Stations x 3) 7,317 11,000 12,100 11,000 11,000 12,100 12,100 Fire Alarm Panel Monitoring (Fire Stations x 3)1,014 1,115 1,080 1,147 1,147 1,145 1,145 800 MHz Radio Subscriber fees (64@$300)19,200 19,200 19,200 19,200 19,200 19,200 19,200 Incident Command Software Subscription (ICx Command)- - - - - - - Total 43,246 47,325 47,574 47,539 47,539 48,640 48,640 6255 UTILITIES - ELECTRIC Station 1 12,166 11,065 11,320 11,395 11,395 11,395 11,395 Station 2 3,722 3,295 3,394 3,394 3,394 3,394 3,394 Station 3 3,691 3,285 3,386 3,386 3,386 3,386 3,386 Total 19,579 17,645 18,100 18,175 18,175 18,175 18,175 6256 UTILITIES - NATURAL GAS Station 1 9,037 4,755 7,470 4,900 4,900 4,900 4,900 Station 2 3,015 1,805 2,120 1,914 1,914 1,914 1,914 Station 3 2,764 1,620 1,950 1,666 1,666 1,665 1,665 Total 14,816 8,180 11,540 8,480 8,480 8,479 8,479 6257 UTILITIES - OTHER Station 1 1,747 1,870 1,980 1,926 1,926 1,926 1,926 Station 2 535 745 780 770 770 770 770 Station 3 535 500 525 514 514 514 514 Total 2,817 3,115 3,285 3,210 3,210 3,210 3,210 6265 REPAIRS - EQUIPMENT 800 MHz Radios and Pager Repair 300 425 425 450 450 450 450 Apparatus/Vehicle Maintenance and Repairs 16,250 16,250 16,250 16,737 16,737 16,737 16,737 Hydraulic Rescue Tool Maintenance & Coupling Change 1,333 900 900 1,000 1,000 1,000 1,000 SCBA Annual Testing and Maintenance 6,045 6,965 7,700 7,175 7,175 7,100 7,100 Boat & Motor Maintenance 100 175 175 175 175 175 175 Annual Apparatus Fire Pump Test (x7)5,753 5,870 8,823 6,045 6,045 8,830 8,830 Annual Ground and Aerial (x2) Ladder Testing 2,244 2,650 2,180 2,650 2,650 2,400 2,400 Annual Fire Hose Testing 4,188 4,190 3,370 4,188 4,188 3,800 3,800 Fire Hose Repair 400 - - - Turnout Clothing Inspection and Repairs 1,450 3,570 4,100 6,140 6,140 6,140 6,140 Firefighting Equipment Maintenance 900 750 750 750 750 750 750 EMS Equipment Maintenance 200 200 200 200 200 200 200 General Equipment Maintenance 900 900 900 900 900 900 900 Fire Extinguisher Maintenance 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Total 41,563 44,345 47,273 47,910 47,910 49,982 49,982 6266 REPAIRS - BUILDINGS HVAC Maintenance & Repair (Fire Stations x 3)5,877 5,995 5,995 6,174 6,174 6,175 6,175 Replace Rooftop HVAC Unit Fire Station 1 - - - Overhead Garage Doors General Maintenance 1,600 1,600 1,600 1,600 1,600 1,600 1,600 General Building Maintenance (+ Interior Painting)15,422 15,420 15,420 10,000 10,000 10,000 10,000 Plymovent Exhaust Extraction System Third for Station 2 - - - - FS 1 Dayroom Floor Replacement - - - - FS 2 Dayroom Floor Replacement - - - - FS 1 Lawn/Landscape Irrigation Addition - - FS 3 Dayroom Floor Replacement - 10,000 10,000 - - 138 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 23: FIRE - 1300 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6266 REPAIRS - BUILDINGS FS 1 Training Room Carpet Replacement - - 6,000 6,000 Annual Fire Sprinkler Testing 475 475 600 500 500 620 620 FS 2 Landscaping - - - - FS 2 & 3 Parking Lot Maintenance and Chip Seal - - - - Security Camera Installation Fire Stations - - - - FS 3 - Office Chairs (x25)5,500 Fire Station 2 and 3 Exterior Maintance and Paint - - - - Fire Station 1 Apparatus Bay Floor Refinishing 30,000 30,000 30,000 - - Fire Station 3 Apparatus Bay Floor Refinishing - - - - Replace Fire Station Identification Signs 25,459 - - - ABLE Fire Training Facility Maintenance 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Total 81,333 65,990 66,115 26,774 32,274 20,895 20,895 6275 SCHOOLS/CONF/MEETING EXP - LOCAL Firefighting Courses and Continuing Education 4,500 4,500 4,500 4,500 4,500 4,500 4,500 Fire Service Certifications 1,765 1,765 1,765 1,800 1,800 1,800 1,800 EMS Training 1,200 1,200 1,200 1,200 1,200 1,200 1,200 Department Assistant Continuing Education 650 650 650 500 500 500 500 Fire Marshall / Inspector Continuing Education 1,520 1,520 1,520 1,520 1,520 1,520 1,520 Technical Rescue Training 1,800 1,800 1,800 1,800 1,800 1,800 1,800 Blue Card Command CE and Certification 3,440 3,440 3,440 3,800 3,800 3,800 3,800 Hazardous Materials Training 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Emergency Response Driving Course 3,250 3,250 3,250 3,250 3,250 3,250 3,250 Refreshments / Meals 1,600 1,600 1,600 1,600 1,600 1,600 1,600 Total 20,725 20,725 20,725 20,970 20,970 20,970 20,970 6276 SCHOOLS/CONFERENCES EXP - OTHER MN State Fire Department Conference - - - - MN State Fire Chiefs Conference 2,900 3,100 3,100 3,100 3,100 3,600 3,600 Fire Department Instructors Conference (FDIC)8,068 8,070 8,070 8,229 8,229 8,930 8,930 Fire Rescue International Conference (FRI)3,525 3,600 3,600 3,600 3,600 3,800 3,800 Fire RMS Conference - - - - Regional Fire Schools 2,800 2,200 2,200 2,200 2,200 2,300 2,300 TriTech TriCON Conference - - - - Storage Tank Firefighting 1,400 1,400 1,400 1,500 1,500 Total 18,693 18,370 18,370 18,629 18,629 18,630 18,630 6278 SUBSISTENCE ALLOWANCE Subsistence allowance for out-of-metro area trips 3,300 3,000 3,000 3,000 3,000 3,000 3,000 Total 3,300 3,000 3,000 3,000 3,000 3,000 3,000 6280 DUES & SUBSCRIPTIONS Dues 2,310 2,000 2,000 2,100 2,100 2,100 2,100 Subscriptions (NFPA Standards and Trade Magazines)1,900 2,000 2,000 2,000 2,000 2,000 2,000 Total 4,210 4,000 4,000 4,100 4,100 4,100 4,100 6281 UNIFORM/CLOTHING ALLOWANCE Fire Fighting Boots 2,925 3,750 3,750 3,750 3,750 4,100 4,100 Fire Fighting/Extrication/Rescue Gloves 2,000 2,940 2,940 2,940 2,940 2,940 2,940 Fire Fighting Coats 15,365 15,190 15,190 15,189 15,189 15,190 15,190 Fire Fighting Pants 10,595 12,070 12,070 12,069 12,069 12,670 12,670 Fire Fighting Helmets 2,925 3,465 3,465 3,465 3,465 3,466 3,466 Fire Fighting Protective Hoods (Nomex Barrier)595 3,835 3,835 3,836 3,836 3,836 3,836 Volunteer/Paid-on-Call Uniforms(74 @ $125)8,140 9,250 9,250 9,250 9,250 9,250 9,250 T-Shirts, Explorers 125 125 125 130 130 130 130 Badges/Awards/Plaques/Commendation Medals 3,280 3,300 3,300 3,300 3,300 3,300 3,300 Regular (Full-Time) Uniforms (4 @ $925)4,125 3,700 3,700 3,700 3,700 3,700 3,700 Total 50,075 57,625 57,625 57,629 57,629 58,582 58,582 6310 RENTAL EXPENSE Total - - - - - - - 6399 OTHER CHARGES Annual Service Awards Banquet 2,950 2,950 3,338 2,950 2,950 3,000 3,000 Total 2,950 2,950 3,338 2,950 2,950 3,000 3,000 6715 CAPITAL OUTLAY - BUILDINGS FS 1 - Parking Lot Maintenance and Overlay - - - - - - - FS 4 - Land Purchase and Construction - - - - - - - Total - - - - - - - 6720 CAPITAL OUTLAY - OFFICE FURNITURE FS 2 - Office Chairs (x25)5,500 5,500 FS 3 - Office Chairs (x25)5,500 - Total - 5,500 5,500 5,500 - - - 6730 CAPITAL OUTLAY - VEHICLES One (1) Fire Marshal Vehicle Replacement - - - - - - One (1) Fire Utility Vehicle - Funded by VERF (2016/17/18)- - - - - - - Command Van Replacement - Funded by VERf (2017)- - - - - - - Rescue (Duty Crew) Apparatus - Funded By VERF (2018)- - - - - - - Total - - - - - - - 6740 CAPITAL OUTLAY - OTHER ITEMS Self-Contained Breathing Apparatus [SCBA] Replacement VERF VERF VERF VERF VERF VERF VERF Replacement (42 each $5,857) Thermal Imager Replacement (7 each $8,300)VERF VERF VERF VERF VERF VERF VERF Hydraulic Rescue Tool Replacement (3 each $37,000)VERF VERF VERF VERF VERF VERF VERF 800 MHz Radio Replacement (64 each $5,000)VERF VERF VERF VERF VERF VERF VERF Total - - - - - - - 6745 VEHICLE REPLACEMENT VERF-Vehicle Replacement Fund Charges 292,100 321,000 321,000 353,100 337,050 388,400 353,900 Total 292,100 321,000 321,000 353,100 337,050 388,400 353,900 Total Net of Personnel 734,494 750,710 759,162 735,030 710,582 758,318 720,018 TOTAL EXPENSES 1,920,210$ 1,930,630$ 2,001,179$ 2,001,190$ 1,963,642$ 2,074,478$ 2,023,378$ 139 Notes: 140 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 76 1365 Fire Relief DESCRIPTION OF ACTIVITY This business unit accounts for the activity associated with contributions to the Apple Valley Firefighter’s Relief Association. The Apple Valley Firefighter’s Relief Association is a separate legal entity that receives and manages monies to provide retirement and other benefits to its members (Volunteer/Paid-On-Call Firefighters) and beneficiaries (Retired Volunteer/Paid-On-Call Firefighters). There are two major sources of revenue in the fund; the first is a pass through whereby Minnesota State Fire Aid is received from the State which then, by statute, is to go to the Firefighters Relief Association; the second is a property tax levy that the City of Apple Valley levies each year to support the Firefighters Relief Association. MAJOR OBJECTIVES FOR 2019 The Relief Association Special Fund actuarial valuation study completed in May of 2018 shows an increase in the funding ratio from 87.7% in 2017 to 101.75% in 2018. For 2019, the required municipal contribution as defined by the actuarial is $0. In response to changes to the calculation of state aid for Fire Reliefs at the state level, the formula for the city’s additional contribution was amended to be 90% of the total aid from 2 years ago. The City will also receive a pass through contribution in the form of State Fire Aid estimated to $285,000 in 2019. Summary Budget Department 76 Fire Relief 2015 2016 2017 2018 2019 2020 Actual Actual Actual Adopted Proposed Proposed Revenue: State Fire Aid - pass through 276,307$ 281,578$ 283,581$ 285,000$ 287,000$ 290,000$ Total Revenue 276,307 281,578 283,581 285,000 287,000 290,000 Expenditures: Contractual Services 1,348 1,609 750 2,200 1,000 1,000 State Fire Aid - pass through 276,307 281,578 283,581 285,000 285,000 290,000 City Contribution to Fire Relief 200,230 259,830 243,200 252,930 256,233 256,500 Total Expenditures 477,884 543,017 527,531 540,130 542,233 547,500 Net addition to (use of) general revenues (201,577)$ (261,439) (243,950) (255,130) (255,233) (257,500) 2019 CAPITAL OUTLAY: None 141 City of Apple Valley Department Expense Summary Budget Years (2019-2020) FIRE RELIEF Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6125 - EMPLOYEE BENEFITS 0 6100 - TOTAL PERSONNEL SERVICES 0 6235 - CONSULTANT SERVICES 1,348 1,609 750 2,200 740 1,000 1,000 1,000 1,000 6230 - CONTRACTUAL SERVICES 1,348 1,609 750 2,200 740 1,000 1,000 1,000 1,000 6200 - TOTAL OPERATING COSTS 1,348 1,609 750 2,200 740 1,000 1,000 1,000 1,000 6319 - REIMBURSEMENT OF REV COLL FOR 476,537 541,408 526,781 537,930 4,000 542,223 542,223 546,500 546,500 6301 - OTHER EXPENDITURES 476,537 541,408 526,781 537,930 4,000 542,223 542,223 546,500 546,500 6300 - TOTAL OTHER EXPENDITURES 476,537 541,408 526,781 537,930 4,000 542,223 542,223 546,500 546,500 477,884 543,017 527,531 540,130 4,740 543,223 543,223 547,500 547,500 142 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 76: FIRE RELIEF - 1365 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6235 CONSULTANT SERVICES City share of GASB 67/68 Actuarial 2,000 2,200 750 1,000 1,000 1,000 1,000 Total 2,000 2,200 750 1,000 1,000 1,000 1,000 6319 CONTRIBUTION TO FIRE RELIEF ASSOCIATION State Fire Aid Pass Through 281,030 285,000 285,000 287,000 287,000 290,000 290,000 City Contribution to Fire Relief Association 243,200 252,930 252,930 255,223 255,223 256,500 256,500 Total 524,230 537,930 537,930 542,223 542,223 546,500 546,500 Total Net of Personnel 526,230 540,130 538,680 543,223 543,223 547,500 547,500 TOTAL EXPENSES 526,230$ 540,130$ 538,680$ 543,223$ 543,223$ 547,500$ 547,500$ 143 Notes: 144 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 27 1510 Public Works ENGINEERING DESCRIPTION OF ACTIVITY The Public Works Engineering Division provides engineering design and plan review services for street and utility infrastructure projects and land development projects. Engineering Division staff also responds to inquiries and questions from the City Council, various City departments, land developers, businesses and residents. SERVICE CATEGORIES The Engineering Division provides the following internal and external services related to engineering functions for the City of Apple Valley. 1. Engineering Design and Construction Contracting Services  Prepare engineering plans and specifications for public infrastructure projects  Conduct public bidding process for projects in accordance with State Statutes  Provide contract administration for projects through completion of construction 2. Construction Inspections and Surveying Services  Provide field surveys to assist in preparation of construction plans  Provide construction field survey staking for projects  Conduct field inspections and coordination of construction activities 3. Traffic and Transportation Engineering Services  Determine traffic forecasts for the City street system to assist with design work  Study existing street segments and intersections based on various traffic concerns  Review proposed development plans for traffic generation and traffic flow 4. Development and Site Plan Review Services  Review proposed development plans for compliance with City engineering standards  Attend meetings with architects, engineers and land developers to discuss infrastructure coordination for land development projects  Determine need and availability of public utility services for proposed development  Conduct site inspections during construction for compliance with approved plans 5. Technical Assistance and Right-of-Way Management  Administer City’s right-of-way management ordinance and permit process  Assist residents, businesses, staff and Council regarding infrastructure issues  Address drainage and flood control issues 145 MAJOR OBJECTIVES FOR 2019 In addition to recurring annual duties, the following primary projects are scheduled for design and construction over the next year using technical resources within the Public Works Engineering Division business unit. Project Anticipated Contract Title Award Timeline 2019 Street & Utility Improvements Spring 2019 • Apple Valley 11th & 12th 2019 Micro surfacing Project Summer 2019 2019 Crack sealing Project Summer 2019 2019 Street Improvements Spring 2019 • Johnny Cake Ridge Road • 142nd Street 2019 Utility Improvements Spring 2019 2019 Signal Improvements Summer 2019 • 147th and JCRR 2019 Intersection Improvements Summer 2019 • 147th and Glazier • CSAH 42 and JCRR MAJOR OBJECTIVES FOR 2020 In addition to recurring annual duties, the following primary projects are scheduled for design and construction over the next year using technical resources within the Public Works Engineering Division business unit. Project Anticipated Contract Title Award Timeline 2020 Street & Utility Improvements Spring 2020 • Garden View Drive • Surrey Trail and Cimarron Court 2020 Micro surfacing Project Summer 2020 2020 Crack sealing Project Summer 2020 2020 Street Improvements Spring 2020 • Garden View Drive • Highview Drive 2020 Utility Improvements Spring 2020 2020 Signal Improvements Spring 2020 • 132nd and Galaxie 146 IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2015 2016 2017 2018 2019 2020 Total Contract Value of Projects Delivered $5.1M $8.95M $8.0M $9.8M $13.8M $11.5M Number of Right-of- Way Permits 96 89 72 70 70 70 Regular Status Personnel Schedule – FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 City Engineer 1 1 1 1 1 1 Assistant City Engineer 1 0 0 0 0 0 Civil Engineer 0 1 1 1 1 1 Engineering Tech III 1 1 1 1 1 1 Eng / Construction Tech I & II 1 2 2 2 2 2 GIS Tech FT position split with 5305, 5365, 5505 0 0 0.25 0.25 0.25 0.25 Administrative Specialist FT position split with 1400 0 0 0.5 0.5 0.5 0.5 Temporary Status Personnel Schedule - Hours Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 Engineering Intern 1634 1300 1100 1100 1300 1300 147 Summary Budget Business Unit 1510 Engineering 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue Engineering Fees 558,500 585,999 667,485 818,000 1,018,000 995,000 1,040,000 Expenditures Salaries & Wages 360,852 365,529 410,585 453,220 524,215 524,090 551,630 Emp. Benefits 97,698 107,083 112,651 119,595 165,210 173,520 176,165 Supplies 8,331 12,814 8,685 12,835 15,010 19,960 36,260 Contractual Serv.21,363 15,517 105,446 74,360 127,800 92,500 91,650 Repairs & Maint.590 - 495 555 650 350 500 Training/Travel/Dues 3,228 6,124 4,188 7,830 16,020 19,220 16,900 Vehicle Replacement Fund 4,644 4,760 1,000 10,000 10,250 10,250 10,510 Capital outlay - - 5,311 27,500 - - - Total Exp 496,706 511,826 648,361 705,895 859,155 839,890 883,615 Net addition to (use of) general revenues 61,794 74,173 19,124 112,105 158,845 155,110 156,385 2019 Capital Outlay: None 2020 Capital Outlay: None 148 City of Apple Valley Department Expense Summary Budget Years (2019-2020) PW ENGINEERING Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 317,503 323,789 371,493 445,235 173,985 441,820 441,820 471,105 471,105 6111 - SALARY PART-TIME 0 0 0 6112 - SALARY-SEASONAL TEMP 25,995 9,255 7,692 15,000 1,475 15,000 15,000 15,000 15,000 6113 - OVERTIME-REGULAR EMPLOYEES 26,964 37,418 33,328 40,000 16,852 40,000 40,000 40,000 40,000 6121 - INSURANCE CASH BENEFIT 39 1,020 2,100 360 6122 - COMP REQUEST -14,602 -8,829 -6,904 -2,611 6123 - SALARY-OTHER 18,980 22,270 22,270 20,525 20,525 6124 - OVERTIME-SEASONAL TEMP 4,953 2,877 2,876 5,000 113 5,000 5,000 5,000 5,000 6105 - SALARIES AND WAGES 360,852 365,529 410,585 524,215 190,174 524,090 524,090 551,630 551,630 6138 - MEDICARE 4,913 5,097 5,821 7,600 2,618 7,605 7,605 8,000 8,000 6139 - FICA 21,006 21,795 24,890 32,500 11,193 32,510 32,510 33,985 33,985 6141 - PENSIONS-PERA 24,921 26,267 26,523 37,815 14,128 37,825 37,825 39,885 39,885 6142 - WORKERS COMPENSATION 1,984 1,858 1,682 2,635 840 2,425 2,425 2,625 2,625 6144 - LONG-TERM DISABILITY INSURANCE 684 836 699 1,260 320 1,275 1,275 1,350 1,350 6145 - MEDICAL INSURANCE 40,215 45,725 56,153 83,400 32,051 94,560 100,080 100,320 98,520 6146 - DENTAL INSURANCE 3,920 4,278 4,262 2,304 6147 - LIFE INSURANCE-BASIC 18 24 27 12 6148 - LIFE INSURANCE-SUPP/DEPEND 36 1,204 1,267 105 6170 - EMPLOYEE PAID PREMIUMS -8,673 -3,230 0 -8,200 0 -8,200 6125 - EMPLOYEE BENEFITS 97,698 107,083 112,651 165,210 60,342 176,200 173,520 186,165 176,165 6100 - TOTAL PERSONNEL SERVICES 458,550 472,612 523,236 689,425 250,516 700,290 697,610 737,795 727,795 6210 - OFFICE SUPPLIES 725 312 1,024 750 281 750 750 800 800 6211 - SMALL TOOLS & EQUIPMENT 3,929 9,541 3,873 8,200 7,553 7,600 13,600 28,200 29,700 6212 - MOTOR FUELS/OILS 1,995 1,686 1,904 3,950 1,270 4,200 3,500 4,250 3,050 6215 - EQUIPMENT-PARTS 158 681 431 650 563 650 650 850 850 6216 - VEHICLES-TIRES/BATTERIES 0 0 440 460 0 460 460 660 660 6229 - GENERAL SUPPLIES 1,523 594 1,374 1,000 0 1,000 1,000 1,200 1,200 6205 - SUPPLIES 8,331 12,814 9,045 15,010 9,667 14,660 19,960 35,960 36,260 6231 - LEGAL SERVICES 0 0 818 0 6235 - CONSULTANT SERVICES 14,587 6,527 95,176 107,400 5,546 55,400 60,400 82,500 82,500 6237 - TELEPHONE/PAGERS 2,517 3,362 3,242 4,550 1,611 4,650 4,650 4,800 4,800 6239 - PRINTING 3,315 732 4,680 4,850 2,471 2,950 1,050 3,050 3,050 6240 - CLEANING SERVICE/GARBAGE 28 180 286 104 6244 - ROW EPERMIT FEES 916 975 1,244 1,000 279 1,200 1,400 1,300 1,300 6249 - OTHER CONTRACTUAL SERVICES 3,740 0 10,000 2,393 0 25,000 6230 - CONTRACTUAL SERVICES 21,363 15,517 105,446 127,800 12,403 64,200 92,500 91,650 91,650 6265 - REPAIRS-EQUIPMENT 590 0 495 650 0 650 350 650 500 6260 - REPAIRS AND MAINTENA 590 0 495 650 0 650 350 650 500 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 1,053 4,304 1,916 5,290 2,665 5,620 6,270 6,400 6,400 6276 - SCHOOLS/CONFERENCES/EXP OTHER 199 0 0 5,000 0 2,500 6277 - MILEAGE/AUTO ALLOWANCE 1,175 0 113 1,380 0 1,380 1,380 1,380 1,380 6280 - DUES & SUBSCRIPTIONS 289 377 625 8,450 5,905 7,370 5,620 8,620 5,620 6281 - UNIFORM/CLOTHING ALLOWANCE 710 1,443 1,333 900 310 950 950 1,000 1,000 6270 - TRNG/TRAVL/DUES/UNIF 3,228 6,124 4,188 16,020 8,880 15,320 19,220 17,400 16,900 6200 - TOTAL OPERATING COSTS 33,511 34,455 119,174 159,480 30,950 94,830 132,030 145,660 145,310 6310 - RENTAL EXPENSE -360 0 6333 - GENERAL-CASH DISCOUNTS 0 149 City of Apple Valley Department Expense Summary Budget Years (2019-2020) PW ENGINEERING Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6301 - OTHER EXPENDITURES -360 0 0 6300 - TOTAL OTHER EXPENDITURES -360 0 0 6720 - CAPITAL OUTLAY-FURNITURE & FIX 0 6725 - CAPITAL OUTLAY-OFFICE EQUIP 0 0 5,311 0 6730 - CAPITAL OUTLAY-TRANSPORTATION 0 0 0 0 0 6745 - VERF CHARGES 4,644 4,760 10,000 10,250 5,125 10,250 10,250 10,510 10,510 6701 - TOTAL CAPITAL OUTLAY 4,644 4,760 15,311 10,250 5,125 10,250 10,250 10,510 10,510 6700 - TOTAL CAPITAL OUTLAY 4,644 4,760 15,311 10,250 5,125 10,250 10,250 10,510 10,510 496,705 511,827 657,361 859,155 286,590 805,370 839,890 893,965 883,615 150 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 27: PUBLIC WORKS ENGINEERING - 1510 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 4219 REVENUE Water, Sewer, Storm Utility Design Fees 200,000 200,000 200,000 200,000 200,000 205,000 215,000 Development Project Design Fees 168,000 195,000 195,000 195,000 195,000 199,875 210,000 Line Item Increase-Addl Engineering Revenue 221,810 221,810 106,000 150,000 124,025 150,000 Annual Street Improvement Project 450,000 450,000 450,000 450,000 450,000 461,250 465,000 Total 818,000 1,066,810 1,066,810 951,000 995,000 990,150 1,040,000 SALARIES 6110 Regular Employees 381,495 445,235 380,000 441,820 441,820 471,105 471,105 6112 Salary-Seasonal Temp 15,000 15,000 12,000 15,000 15,000 15,000 15,000 6113 Overtime - Reg 40,000 40,000 35,000 40,000 40,000 40,000 40,000 6123 Salaries - Other 11,725 18,980 16,000 22,270 22,270 20,525 20,525 6124 Overtime - Seasonal Temp 5,000 5,000 4,000 5,000 5,000 5,000 5,000 6138 Medicare 5,805 7,600 6,000 7,605 7,605 8,000 8,000 6139 FICA 24,815 32,500 28,000 32,510 32,510 33,985 33,985 6141 Pension - PERA 28,665 37,815 32,000 37,825 37,825 39,885 39,885 6142 Work Comp Ins 1,780 2,635 2,000 2,425 2,425 2,625 2,625 6144 Long-term Disability Insurance 1,050 1,260 1,000 1,275 1,275 1,350 1,350 6145 Hospital & Life Insurance 57,480 83,400 71,000 94,560 100,080 100,320 98,520 6170 Employee Paid Premiums (8,200) (8,200) Total 572,815 689,425 587,000 700,290 697,610 737,795 727,795 6210 OFFICE SUPPLIES General Supplies 750 750 750 750 750 800 800 Total 750 750 750 750 750 800 800 6211 SMALL TOOL & EQUIPMENT AutoCad & Eng Software Maint 4,050 4,100 7,000 4,100 7,100 7,100 7,100 General Tools 500 500 - 500 500 500 500 HydroCad Software 1,300 - - - 600 600 iPad Pros (3) for Inspectors 3,600 4,704 - - - - PCSWMM Software (2)- 3,000 6,000 - 3,000 Innovyze Software-Sanitary Modeling)- - - 20,000 18,500 Total 5,850 8,200 11,704 7,600 13,600 28,200 29,700 6212 MOTOR FUELS/OILS No lead Fuel 3,900 3,750 3,750 3,950 3,250 4,000 2,800 Oils 225 200 200 250 250 250 250 Total 4,125 3,950 3,950 4,200 3,500 4,250 3,050 6215 EQUIPMENT - PARTS Fleet Parts 650 650 650 650 650 850 850 650 650 650 650 650 850 850 6216 EQUIPMENT - TIRES/BATTERIES Eng Fleet 460 460 460 460 460 660 660 Total 460 460 460 460 460 660 660 6229 GENERAL SUPPLIES Survey Lath 500 500 500 500 500 600 600 Marking Paint 500 500 500 500 500 600 600 1,000 1,000 1,000 1,000 1,000 1,200 1,200 6235 CONSULTANT SERVICES General Consulting Eng Services 14,600 14,600 18,000 14,600 14,600 20,000 20,000 Traffic Consulting Eng Services 20,800 20,800 13,700 20,800 20,800 22,000 22,000 Pavement Management Surveys - 1/3 per year 15,000 20,000 20,000 20,000 20,500 20,500 ADA Transition Plan 40,000 40,000 GIS Consulting Services 5,000 20,000 20,000 Traffic Consulting - Comp Plan Update 30,000 17,000 20,000 Total 65,400 107,400 111,700 55,400 60,400 82,500 82,500 6237 TELEPHONE/PAGERS Mobile Phones 3,300 3,100 3,100 3,200 3,200 3,300 3,300 iPad Cell Air Time 1,450 1,000 1,450 1,450 1,500 1,500 Total 3,300 4,550 4,100 4,650 4,650 4,800 4,800 6239 PRINTING/PUBLISHING Printing Plans/Specs, Gen Materials 250 250 250 250 250 250 250 Annual City Street Maps 4,260 4,400 2,500 2,500 600 2,600 2,600 Record Plans 200 200 200 200 200 200 200 Total 4,710 4,850 2,950 2,950 1,050 3,050 3,050 6244 ROW PERMIT FEES Fees paid 950 1,000 1,200 1,200 1,400 1,300 1,300 950 1,000 1,200 1,200 1,400 1,300 1,300 6249 OTHER CONTRACTUAL SERVICES Dakota County GIS Fees 25,000 Cartegraph Conversion to On-line 10,000 10,000 - - - - - 10,000 10,000 - 25,000 - - 6265 REPAIRS - EQUIPMENT Vehicles (4)420 500 500 500 350 500 500 Holdover Field Truck 135 150 150 150 - 150 - Total 555 650 650 650 350 650 500 151 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 27: PUBLIC WORKS ENGINEERING - 1510 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6275 SCHOOL/CONF/EXP - LOCAL MnDOT / LTAP Training 550 550 - 550 550 550 550 AutoCad Training 850 850 1,500 1,500 1,500 1,500 1,500 CEAM and APWA 2,050 2,440 2,440 2,440 2,440 2,500 2,500 Management Training 350 350 - 350 350 350 350 MnDOT Certifications 780 1,100 1,800 780 780 1,500 1,500 School/Conf Mileage 740 - - 650 Total 5,320 5,290 5,740 5,620 6,270 6,400 6,400 6276 SCHOOL/CONF/EXP - OTHER Cartegraph National Conference 5,000 2,500 Total - 5,000 - 2,500 6277 MILEAGE ALLOWANCE Meeting Travel 630 630 400 630 630 630 630 School/Conf Mileage 750 500 750 750 750 750 Total 630 1,380 900 1,380 1,380 1,380 1,380 6280 DUES & SUBSCRIPTIONS PE License Renewals - 370 245 370 370 370 370 Code Books & Eng Publications 580 580 Membership APWA, ASCE and CEAM 500 500 640 750 750 Innovyze Software Licenses Cartegraph On-line Licenses - 7,000 7,000 7,000 5,250 7,500 4,500 Total 1,080 8,450 7,885 7,370 5,620 8,620 5,620 6281 UNIFORM/CLOTHING ALLOWANCE Eng Staff 800 900 900 950 950 1,000 1,000 800 900 900 950 950 1,000 1,000 6730 CAPITAL OUTLAY - VEHICLES Replace Vehicle #116 27,500 - Total 27,500 - - - - - - 6745 VEHICLE REPLACEMENT VERF - Vehicle Repl. Charges 10,000 10,250 10,250 10,250 10,250 10,510 10,510 Total 10,000 10,250 10,250 10,250 10,250 10,510 10,510 Total Net of Personnel 133,080 169,730 174,789 105,080 142,280 156,170 155,820 TOTAL EXPENSES 705,895$ 859,155$ 761,789$ 805,370$ 839,890$ 893,965$ 883,615$ Revenue 818,000$ 1,066,810$ 1,066,810$ 951,000$ 995,000$ 990,150$ 1,040,000$ NET EXPENSES (Revenues)112,105$ 207,655$ 305,021$ 145,630$ 155,110$ 96,185$ 156,385$ 152 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 28 1400 BUILDING INSPECTIONS Public Works DESCRIPTION OF ACTIVITY The Building Inspections Division of Public Works is responsible for reviewing proposed building plans and performing field inspections to ensure that residential, commercial, institutional and industrial building projects are in compliance with the State Building Code. The City of Apple Valley is responsible for administering and enforcing the 2015 State Building Code, including: the commercial and residential building codes; mechanical codes; electrical codes; plumbing codes; and energy codes. The State of Minnesota administers the elevator codes within the City. SERVICE CATEGORIES The Building Inspections Division provides for the local application of the state building code as required by Minnesota Statutes 326B.133. The following internal and external services are provided by the Building Inspections Division. 1. Building Plan Reviews and Building Permit Services  Review proposed building plans for compliance with Minnesota State Building Codes  Issue and monitor building permits in accordance with State requirements  Collect Met Council SAC fees and building permit fees and State Surcharge 2. Building Permit Inspections Services  Schedule inspections with contractors and property owners  Conduct inspections during construction for compliance with approved construction plans and building codes  Administer special inspections program as required by the State Building Code  Issue Certificates of Occupancy upon proper completion of building construction work  Provide technical assistance to homeowners during home improvement projects 3. Electrical Permit Services  Review plans for compliance with state electrical codes  Issue electrical permits for approved construction projects  Schedule site inspections and collect permit fees 4. State Building Code Enforcement and Property Damage Services  Issue compliance orders or citations for non-compliant construction activities  Investigate existing structures that are non-compliant with State Building Codes  Coordinate building assessment efforts following natural disasters, catastrophic events and structure fires 153 MAJOR OBJECTIVES FOR 2019 With the implementation of e-plan review software, the amount of time spent on digital file organization by staff will be lessened. Plans will no longer need to be scanned in manually and saved electronically to a folder. By the end of 2019 it is hoped that most contractors, both commercial and residential, will be getting used to the digital features offered by the City with regards to electronic plan review intake, review and permit issuance. Multi-family and larger commercial projects anticipated going into and thru 2019 include Cortland 6th, Quarry Ponds 5th and 6th, Valley Square Shopping Center, Ryan Building corner of 148th and Cedar, Orchard Place, Bigos Kelley Park Block 9 and 10, Zvago Village Point Plaza, Wasatch Storage Facility, Menards, The Springs at Cobblestone, McCormick Computer Expansion, Existing Golf Course 140th and Garden View Road New Apartment Buildings, Retail NE parking lot of Burlington & The Shores Townhomes. MAJOR OBJECTIVES FOR 2020 Remodeling of existing homes redevelopment and commercial building projects will continue to provide a steady workload for inspections staff. The Inspections department recently contracted and been approved for the State delegation of inspections for Public Buildings such as the schools, zoo and State licensed facilities. These projects will help with the future permit revenue. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2015 2016 2017 2018 2019 2020 Number of Total Permits 5,755 6,393 6,932 7,000 6,500 6,500 Building Valuation $100M $93M $202M $90M $75M $70M New Single Family Homes 115 140 167 85 50 50 Regular Status Personnel Schedule – FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 Building Official 1 1 1 1 1 1 Building Inspector 2 2 3 4 4 4 Plumbing/Mechanical Spec 1 1 1 0 0 0 Dept Specialists/Clerical Administrative Specialist FT position split with 1510 2 0 2 0 2 0.5 2 0.5 2 0.5 2 0.5 Temporary Status Personnel Schedule – Hours Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 (1)Seasonal Inspector 300 2080 1040 1040 1040 1040 154 Summary Budget Department 28, Business Unit 1400 - Building Inspections 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: 4060 PERMIT-Building Permit 946,588 901,615 1,480,518 675,000 713,630 798,000 800,000 4073 PERMIT-Plan Review 414,627 400,781 721,884 202,000 280,900 303,000 305,000 4924 PERMIT-Electrical 149,171 157,922 192,399 134,300 128,600 133,000 113,000 4063 PERMIT-Heating 145,228 137,635 260,042 76,600 91,600 95,000 90,000 4065 PERMIT-Plumbing 170,806 166,239 256,383 81,500 96,500 96,500 100,000 4066/4067 PERMIT-Signs/Util Inst 11,134 9,170 9,692 16,600 7,400 16,600 14,800 4070 PERMIT-Special & Reinsp.943 616 204 - - - - 4099 PERMIT-Other 3,323 3,001 2,647 3,200 3,200 3,200 3,200 1,841,820 1,776,979 2,923,768 1,189,200 1,321,830 1,445,300 1,426,000 Expenditures: Salaries & Wages 472,500 485,360 522,508 595,820 553,820 583,810 609,755 Emp. Benefits 141,641 151,628 169,280 159,655 204,045 202,025 214,980 Supplies 12,217 17,785 74,436 63,200 50,605 21,655 21,955 Contractual Serv.4,923 6,575 7,720 19,620 9,450 24,650 9,850 Electrical Inspections 79,467 86,949 121,885 85,000 85,000 85,000 90,000 Repairs & Maint.850 891 872 1,000 1,000 1,000 1,000 Training/Travel/Dues 5,559 5,359 7,473 9,035 9,810 11,400 11,400 Other Exp.615 550 77,771 750 44,380 44,650 44,900 VISA M/C 10,759 13,808 13,146 12,000 14,000 14,000 15,000 Vehicle Replacement Fund 5,532 5,660 9,500 9,500 12,600 12,600 12,980 Capital outlay 5,296 85,585 23,500 30,700 3,500 - Total Exp 734,062 779,860 1,090,176 979,080 1,015,410 1,004,290 1,031,820 Net addition to (use of) general revenues 1,107,758 997,119 1,833,592 210,120 306,420 441,010 394,180 2019 Capital Outlay Inspection office modifications $3,500 2020 Capital Outlay None 155 City of Apple Valley Department Expense Summary Budget Years (2019-2020) BUILDING INSPECTIONS Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 416,748 414,246 481,608 491,900 240,889 520,510 520,510 546,125 546,125 6111 - SALARY PART-TIME 0 6112 - SALARY-SEASONAL TEMP 38,168 50,306 33,528 30,000 10,133 30,000 30,000 30,000 30,000 6113 - OVERTIME-REGULAR EMPLOYEES 18,373 22,294 8,919 10,000 1,802 11,000 11,000 10,000 10,000 6121 - INSURANCE CASH BENEFIT 1,397 1,260 1,770 1,440 6122 - COMP REQUEST -2,185 -2,747 -3,575 -955 6123 - SALARY-OTHER 21,920 22,300 22,300 23,630 23,630 6124 - OVERTIME-SEASONAL TEMP 258 0 6105 - SALARIES AND WAGES 472,500 485,360 522,508 553,820 253,310 583,810 583,810 609,755 609,755 6138 - MEDICARE 6,745 6,793 7,402 8,030 3,557 8,465 8,465 8,830 8,830 6139 - FICA 28,841 29,046 31,649 34,335 15,209 36,195 36,195 37,745 37,745 6141 - PENSIONS-PERA 32,948 33,155 37,026 39,290 17,984 41,535 41,535 43,405 43,405 6142 - WORKERS COMPENSATION 2,609 2,483 2,421 2,775 1,259 2,995 2,995 3,215 3,215 6144 - LONG-TERM DISABILITY INSURANCE 1,089 1,117 932 1,415 474 1,495 1,495 1,565 1,565 6145 - MEDICAL INSURANCE 63,325 73,724 92,340 118,200 52,988 122,880 120,240 131,520 129,120 6146 - DENTAL INSURANCE 5,161 4,907 5,999 3,634 6147 - LIFE INSURANCE-BASIC 35 35 41 23 6148 - LIFE INSURANCE-SUPP/DEPEND 889 369 790 588 6170 - EMPLOYEE PAID PREMIUMS -9,320 -4,344 0 -8,900 0 -8,900 6125 - EMPLOYEE BENEFITS 141,641 151,628 169,280 204,045 91,372 213,565 202,025 226,280 214,980 6100 - TOTAL PERSONNEL SERVICES 614,141 636,988 691,788 757,865 344,682 797,375 785,835 836,035 824,735 6210 - OFFICE SUPPLIES 1,369 678 2,288 2,200 208 1,700 1,700 1,700 1,700 6211 - SMALL TOOLS & EQUIPMENT 1,927 10,737 65,943 40,225 2,117 12,625 12,625 12,775 12,775 6212 - MOTOR FUELS/OILS 5,158 3,504 4,298 4,230 1,678 5,730 4,730 5,830 4,830 6215 - EQUIPMENT-PARTS 620 1,050 -51 600 106 600 600 650 650 6216 - VEHICLES-TIRES/BATTERIES 102 0 944 700 0 700 700 700 700 6229 - GENERAL SUPPLIES 3,039 1,816 1,014 2,650 223 1,300 1,300 1,300 1,300 6205 - SUPPLIES 12,217 17,785 74,436 50,605 4,331 22,655 21,655 22,955 21,955 6231 - LEGAL SERVICES 0 0 0 0 0 800 800 900 900 6235 - CONSULTANT SERVICES 19 77 81 200 0 450 450 450 450 6237 - TELEPHONE/PAGERS 3,288 4,107 5,644 6,250 2,366 7,050 6,400 7,150 6,500 6238 - POSTAGE/UPS/FEDEX 412 12 0 0 6239 - PRINTING 838 1,777 882 2,000 76 1,500 1,000 1,500 1,000 6240 - CLEANING SERVICE/GARBAGE 364 603 1,115 1,000 393 1,000 1,000 1,000 1,000 6243 - ELECTRICAL PERMIT FEES 79,467 86,949 121,885 85,000 59,129 100,000 100,000 90,000 90,000 6249 - OTHER CONTRACTUAL SERVICES 0 0 0 0 0 0 0 6230 - CONTRACTUAL SERVICES 84,390 93,524 129,605 94,450 61,965 110,800 109,650 101,000 99,850 6265 - REPAIRS-EQUIPMENT 850 891 872 1,000 0 1,000 1,000 1,000 1,000 6266 - REPAIRS-BUILDING 6260 - REPAIRS AND MAINTENA 850 891 872 1,000 0 1,000 1,000 1,000 1,000 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 2,679 2,842 2,779 5,025 4,094 6,325 6,325 6,325 6,325 6276 - SCHOOLS/CONFERENCES/EXP OTHER 370 240 539 650 0 650 650 650 650 6277 - MILEAGE/AUTO ALLOWANCE 86 109 270 300 175 400 400 400 400 6278 - SUBSISTENCE ALLOWANCE 0 0 0 100 0 125 125 125 125 6280 - DUES & SUBSCRIPTIONS 1,170 1,065 1,656 1,935 1,340 2,000 2,000 2,000 2,000 6281 - UNIFORM/CLOTHING ALLOWANCE 1,255 1,104 2,228 1,800 834 1,900 1,900 1,900 1,900 6270 - TRNG/TRAVL/DUES/UNIF 5,559 5,359 7,473 9,810 6,443 11,400 11,400 11,400 11,400 6200 - TOTAL OPERATING COSTS 103,015 117,558 212,387 155,865 72,739 145,855 143,705 136,355 134,205 156 City of Apple Valley Department Expense Summary Budget Years (2019-2020) BUILDING INSPECTIONS Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6310 - RENTAL EXPENSE 536 550 600 750 600 650 650 700 700 6351 - VISA/BANK CHARGES 10,759 13,808 13,146 14,000 7,550 14,000 14,000 15,000 15,000 6399 - OTHER CHARGES 79 0 77,170 43,630 23,704 44,000 44,000 44,200 44,200 6301 - OTHER EXPENDITURES 11,374 14,358 90,916 58,380 31,854 58,650 58,650 59,900 59,900 6300 - TOTAL OTHER EXPENDITURES 11,374 14,358 90,916 58,380 31,854 58,650 58,650 59,900 59,900 6401 - EXPENDITURES 0 0 0 0 6400 - TOTAL EXPENDITURES 0 0 0 0 6725 - CAPITAL OUTLAY-OFFICE EQUIP 0 5,296 35,857 3,200 2,028 7,500 3,500 0 0 6730 - CAPITAL OUTLAY-TRANSPORTATION 0 0 0 27,500 0 0 0 0 0 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 49,728 0 0 6745 - VERF CHARGES 5,532 5,660 9,500 12,600 6,300 12,600 12,600 12,980 12,980 6701 - TOTAL CAPITAL OUTLAY 5,532 10,956 95,085 43,300 8,328 20,100 16,100 12,980 12,980 6700 - TOTAL CAPITAL OUTLAY 5,532 10,956 95,085 43,300 8,328 20,100 16,100 12,980 12,980 734,062 779,860 1,090,176 1,015,410 457,603 1,021,980 1,004,290 1,045,270 1,031,820 157 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 28: PUBLIC WORKS BUILDING INSPECTIONS - 1400 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND REVENUE 4060 Building Permits 576,500 700,630 1,000,000 900,000 798,000 850,000 800,000 4073 Plan Review Fee 160,900 286,900 510,000 500,000 303,000 450,000 305,000 4924 Electrical Permits 110,000 128,600 47,000 125,000 133,000 113,000 113,000 4063 Heating Permits 61,800 89,600 185,000 150,000 95,000 150,000 90,000 4065 Plumbing Permits 65,700 94,500 184,000 150,000 96,500 150,000 100,000 4067 Utility Installation 7,400 9,200 8,200 7,400 9,200 7,400 7,400 4099 Other Revenue 2,600 3,200 3,000 3,200 3,200 2,000 2,000 Total 984,900 1,312,630 1,937,200 1,835,600 1,437,900 1,722,400 1,417,400 SALARIES 6110 Salary- Regular Employees 545,000 491,900 491,900 520,510 520,510 546,125 546,125 6112 Salary-Seasonal Temp (1)30,000 30,000 10,200 30,000 30,000 30,000 30,000 6113 Overtime - Reg 10,000 10,000 10,000 11,000 11,000 10,000 10,000 6123 Salaries - Other 10,820 21,920 21,920 22,300 22,300 23,630 23,630 6138 Medicare 7,235 8,030 8,030 8,465 8,465 8,830 8,830 6139 FICA 30,935 34,335 34,335 36,195 36,195 37,745 37,745 6141 Pension - PERA 34,050 39,290 39,290 41,535 41,535 43,405 43,405 6142 Work Comp Ins 3,985 2,775 2,775 2,995 2,995 3,215 3,215 6144 Long-term Disability Insurance 1,370 1,415 1,415 1,495 1,495 1,565 1,565 6145 Hospital & Life Insurance 82,080 118,200 118,200 122,880 120,240 131,520 129,120 6170 Employee Paid Premiums (8,900) (8,900) Total 755,475 757,865 738,065 797,375 785,835 836,035 824,735 6210 OFFICE SUPPLIES General Supplies 600 700 700 700 700 700 700 Blueprint hanging mobile storage rack 500 500 - - - Shelving and Office Items 500 1,000 1,000 1,000 1,000 1,000 1,000 Total 1,600 2,200 1,700 1,700 1,700 1,700 1,700 6211 SMALL TOOL & EQUIPMENT Adobe Acrobat X Licenses (3)630 - Bluebeam - Revu Extreme (1 then 3)420 - Bluebeam Maint (1 then 3 seats)90 - Logis hosting fee Project Dox (to 6399)7,250 - - - - - Laserfische Quick Field license 2,500 3,000 - - Shoe slip covers disposable - 350 350 New Scanner for Permit Tech 2,500 2,500 - - Computer and screen 1,500 3,000 - - Computer Monitors for Plan Review 1,600 - Electronic Plan Review Software 40,000 20,000 20,000 10,000 10,000 10,000 10,000 Surface Pro or Laptop (iPad)2,000 1,500 1,500 - - Tablet Replacements 2,000 - 1,300 1,300 1,600 1,600 Smart Phones 800 400 400 400 400 600 600 Replace Office Chair 400 425 425 425 425 425 425 Truck Equipment Tool Boxes 1,300 - - - Hard Hats and Safety Vest 150 150 150 150 150 150 150 Total 53,300 40,225 27,975 12,625 12,625 12,775 12,775 6212 MOTOR FUELS/OILS Vehicle #'s 101, 102, 104, 107 Unlead Fuel 5,000 4,000 4,300 5,500 4,500 5,600 4,600 Oils 230 230 225 230 230 230 230 Total 5,230 4,230 4,525 5,730 4,730 5,830 4,830 6215 EQUIPMENT - PARTS Inspection Vehicles and Equipment 600 600 600 600 600 650 650 Total 600 600 600 600 600 650 650 6216 EQUIPMENT - TIRES/BATTERIES Inspection Vehicles 700 700 1,000 700 700 700 700 Total 700 700 1,000 700 700 700 700 6229 GENERAL SUPPLIES Inspection Card Covers 245 800 - - - - - Home and Garden Show Supplies 525 850 250 300 300 300 300 New code books and electronic download 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 1,770 2,650 1,250 1,300 1,300 1,300 1,300 6231 LEGAL SERVICES Legal Services from City Attorney 800 - 800 800 800 900 900 Total 800 - 800 800 800 900 900 6235 CONSULTANT SERVICES SSTS Plan Reviews and Inspections 520 200 - 450 450 450 450 Total 520 200 - 450 450 450 450 6237 TELEPHONE/PAGERS Mobile Phones 3,000 3,100 3,400 3,500 3,500 3,500 3,500 Mobile Laptops 2,400 2,500 2,450 2,900 2,900 3,000 3,000 PIMS Bar Coding Annual Fees 600 650 650 650 - 650 - Total 6,000 6,250 6,500 7,050 6,400 7,150 6,500 158 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 28: PUBLIC WORKS BUILDING INSPECTIONS - 1400 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6239 PRINTING/PUBLISHING Forms/ Convert Microfische Plans 2,300 2,000 1,000 1,500 1,000 1,500 1,000 Total 2,300 2,000 1,000 1,500 1,000 1,500 1,000 6240 GARBAGE/CLEANING Shredding Service (Moved from 6249)1,000 1,000 1,000 1,000 1,000 1,000 Total - 1,000 1,000 1,000 1,000 1,000 1,000 6243 ELECTRICAL PERMIT FEES Fees for Contract Electrical Inspector 85,000 85,000 110,000 100,000 100,000 90,000 90,000 Total 85,000 85,000 110,000 100,000 100,000 90,000 90,000 6249 OTHER CONTRACTUAL SERVICES Scan Commercial Plans 10,000 - - - Total 10,000 - - - - - - 6265 REPAIRS - EQUIPMENT Office Equip 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6275 SCHOOL/CONF/EXP - LOCAL Monthly Meetings - Dakota County 750 750 750 800 800 800 800 U of M Annual IBO School (2 days/Insp)1,300 1,500 1,800 2,000 2,000 2,000 2,000 MAPMO MN Chapter 200 200 200 250 250 250 250 Municipals 250 275 275 275 275 275 275 ICC Upper Great Plains Inst Seminar (2)2,250 2,300 2,300 3,000 3,000 3,000 3,000 Total 4,750 5,025 5,325 6,325 6,325 6,325 6,325 6276 SCHOOL/CONF/EXP - OTHER State Conference In-State Only 650 650 650 650 650 650 650 Total 650 650 650 650 650 650 650 6277 MILEAGE ALLOWANCE School/Conf Mileage 200 300 400 400 400 400 400 Total 200 300 400 400 400 400 400 6278 SUBSISTENCE ALLOWANCE Building Official Conf 100 100 100 125 125 125 125 Total 100 100 100 125 125 125 125 6280 DUES & SUBSCRIPTIONS License Renewals (State, ICC)325 425 425 435 435 435 435 IAPMO 250 250 255 255 255 255 MBPTA Permit Tech 210 220 220 225 225 225 225 10,000 Lakes MN Building Officials 170 180 180 185 185 185 185 MAPMO - Plumbing & Mechanical 160 170 170 175 175 175 175 AMBO Membership 410 420 420 425 425 425 425 ICC Memberships 260 270 270 300 300 300 300 Total 1,535 1,935 1,935 2,000 2,000 2,000 2,000 6281 UNIFORM/CLOTHING ALLOWANCE Building Inspectors 1,800 1,800 1,500 1,900 1,900 1,900 1,900 Total 1,800 1,800 1,500 1,900 1,900 1,900 1,900 6310 RENTAL EXPENSE Copier 1,275 - - - Home and Garden Show Booth Rental 750 750 600 650 650 700 700 Total 2,025 750 600 650 650 700 700 6399 OTHER CHARGES LOGIS PIMS/ePermits & Avolve hosting 43,630 43,700 44,000 44,000 44,200 44,200 Total - 43,630 43,700 44,000 44,000 44,200 44,200 6351 VISA/BANK CHARGES Credit Card System Fees 12,000 14,000 14,000 14,000 14,000 15,000 15,000 Total 12,000 14,000 14,000 14,000 14,000 15,000 15,000 6725 CAPITAL OUTLAY - OFFICE EQUIP Refrigerator & Microwave 1,000 1,000 Inspection Office Modifications - 3,200 4,100 6,500 2,500 Total - 3,200 4,100 7,500 3,500 - - 6730 CAPITAL OUTLAY - VEHICLES Replace Veh No. 105 ($23,500) 2017 23,500 - - - - - Replace Veh No. 109 ($27,500) 2018 - 27,500 27,500 Total 23,500 27,500 27,500 - - - - 6745 VEHICLE REPLACEMENT VERF - Vehicle Repl. Charges 9,500 12,600 12,600 12,600 12,600 12,980 12,980 Total 9,500 12,600 12,600 12,600 12,600 12,980 12,980 Total Net of Personnel 224,880 257,545 269,760 224,605 218,455 209,235 207,085 TOTAL EXPENSES 980,355$ 1,015,410$ 1,007,825$ 1,021,980$ 1,004,290$ 1,045,270$ 1,031,820$ Revenue 984,900$ 1,312,630$ 1,937,200$ 1,835,600$ 1,437,900$ 1,722,400$ 1,417,400$ NET EXPENSES 4,545$ 297,220$ 929,375$ 813,620$ 433,610$ 677,130$ 385,580$ 159 Notes: 160 DESCRIPTION OF ACTIVITY The Public Works Administration Division coordinates activities for functions within the Public Works Department, consisting of: Engineering; Building Inspections; Street Maintenance; Snow and Ice Control; Traffic Management; Fleet and Buildings; Water; Sanitary Sewer; Storm Drainage; Street Light Utilities; Natural Resources; and the Lebanon Cemetery. Natural Resources staff within the Administration Division implements policies and ordinances related to forestry management and surface water quality of lakes, ponds and wetlands. SERVICE CATEGORIES The Administration Division of the Public Works Department provides budgetary and overall management for the divisions/business units associated with the department. The following internal and external services are provided by the Public Works Administration and Natural Resources Division. 1. Department Operating Budget Administration Services:  Prepare and assemble annual operating budget for the Public Works Department  Monitor budget performance of Public Works Divisions on a monthly basis  Review requisitions for purchases by Public Works Divisions 2. Department Management Services:  Conduct weekly staff meetings to coordinate work within the department  Coordinate Public Works legal issues with City Attorney’s Office and LMCIT  Administer, manage and develop asset management software program  Manage work orders and citizen requests for services  Coordinate Public Works services with Emergency Management Director in response to severe weather, flooding and other natural disasters 3. Capital Improvement Program Planning Services:  Prepare annual updates to the Capital Improvement Program for City Infrastructure  Establish and adjust project priorities and schedules  Provide long-term planning and management of available funds for capital projects  Coordinate implementation of the Capital Improvement Program 4. Agency Coordination:  Coordinate with Dakota County on planned improvements to County Highways  Facilitate inter-community coordination issues with adjacent communities 5. Forestry Management Services:  Proactive planning and management of boulevard trees, removal and replacement coordination for Emerald Ash Borer devastation  Administer diseased tree program for control of tree diseases  Identify and coordinate removal of diseased and hazardous trees  Provide technical assistance to residents seeking advice on tree issues COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 29 1500 Public Works Administration/ Natural Resources 161 MAJOR OBJECTIVES FOR 2019 In addition to recurring annual duties, the following major objectives are established for 2019 within this business unit.  Continue proactive Emerald Ash Borer Management Plan since 2015 infestation.  Provide assistance with boulevard tree removal and replacement as it relates to street improvement projects.  Develop higher level infrastructure analysis using advanced asset management and GIS capabilities to forecast future asset conditions, current investment levels, and financial needs.  Restructure current intercommunity wastewater flow agreements with the City of Eagan based on metering. MAJOR OBJECTIVES FOR 2020 In addition to recurring annual duties, the following major objectives are established for 2020 within this business unit.  Continue use of asset management system for better forecasting & budgeting within the Public Works Department.  Provide additional Emerald Ash Borer Management. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2015 2016 2017 2018 2019 2020 Annual Street & Utility Capital Improvements (excluding developments) ($ in millions) 5.1 8.95 8.0 9.8 13.8 11.5 Disease Tree Removals 347 346 449 700 1000 1000 Number of Work Orders* 1,522 1,600 1,700 1,800 1,800 1,800 Nat Resource Mgt Permits 71 68 50 50 75 75 *OMS Asset Number of service requests will vary between years due to factors such as snow fall amount. Regular Status Personnel Schedule – FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 Public Works Director 1 1 1 1 1 1 Public Works Coordinator 1 1 1 1 1 1 Natural Resources Coord. 1 1 1 1 1 1 Natural Resources Tech 0 0 0.5 0.5 0.5 0.5 (FT Position split with 5505) Clerical Assistant 0.65 0.65 0 0 0 0 Temporary Status Personnel Schedule - Hours Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 Tree Inspector 646 646 646 646 1292 1292 Administrative Intern 0 0 646 646 646 646 162 Summary Budget Department 29, Business Unit 1500 Administration/Natural Resources 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Adopted Proposed Proposed Proposed Expenditures: Salaries & Wages 298,772 311,457 325,792 347,860 343,575 370,425 387,400 Emp. Benefits 77,992 89,387 92,290 94,875 109,565 118,760 126,395 Supplies 6,968 3,870 5,461 9,075 6,735 6,705 6,495 Contractual Serv.30,128 33,028 35,510 75,110 95,575 83,445 103,550 Repairs & Maint.1,813 2,345 2,424 1,975 1,850 2,000 1,950 Training/Travel/Dues 5,424 5,158 5,910 8,965 13,040 12,865 13,400 Other Exp.4,465 5,238 4,325 4,700 3,215 3,695 3,795 Vehicle Replacement Fund 4,344 4,450 4,450 4,450 4,450 4,500 4,610 Capital outlay - - - - - 5,000 - Total Exp 429,907 454,934 476,163 547,010 578,005 607,395 647,595 Net addition to (use of) general revenues (429,907) (454,934) (476,163) (547,010) (578,005) (607,395) (647,595) 2019 Capital Outlay: Office Modification $ 5,000 2020 Capital Outlay: Office Modification $ 2,500 163 City of Apple Valley Department Expense Summary Budget Years (2019-2020) PUBLIC WORKS ADMIN/NATURAL RES Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 270,203 282,934 310,329 314,520 154,533 359,055 331,975 377,725 348,990 6111 - SALARY PART-TIME 17,107 2,435 0 0 0 6112 - SALARY-SEASONAL TEMP 8,918 21,040 12,304 10,000 1,513 32,500 18,500 32,500 18,500 6113 - OVERTIME-REGULAR EMPLOYEES 1,570 6,594 598 8,600 693 8,600 8,600 8,600 8,600 6121 - INSURANCE CASH BENEFIT 1,479 1,440 2,640 1,440 6122 - COMP REQUEST -631 -2,986 -79 -330 6123 - SALARY-OTHER 10,455 12,815 11,350 12,865 11,310 6124 - OVERTIME-SEASONAL TEMP 126 0 0 0 6105 - SALARIES AND WAGES 298,772 311,457 325,792 343,575 157,849 412,970 370,425 431,690 387,400 6138 - MEDICARE 4,321 4,331 4,698 4,980 2,280 5,990 5,575 6,260 5,820 6139 - FICA 18,474 18,515 19,921 20,850 9,747 24,725 22,955 25,440 23,565 6141 - PENSIONS-PERA 18,526 21,749 23,598 25,020 11,617 28,535 26,395 29,940 27,670 6142 - WORKERS COMPENSATION 3,662 3,944 5,431 6,220 2,833 9,410 8,170 8,500 7,150 6144 - LONG-TERM DISABILITY INSURANCE 686 772 652 895 312 1,025 945 1,075 990 6145 - MEDICAL INSURANCE 27,676 35,543 32,607 51,600 18,256 56,640 54,720 62,400 61,200 6146 - DENTAL INSURANCE 3,209 3,268 4,030 0 2,044 6147 - LIFE INSURANCE-BASIC 17 18 22 11 6148 - LIFE INSURANCE-SUPP/DEPEND 1,421 1,247 1,331 646 6125 - EMPLOYEE BENEFITS 77,992 89,387 92,290 109,565 47,747 126,325 118,760 133,615 126,395 6100 - TOTAL PERSONNEL SERVICES 376,764 400,845 418,082 453,140 205,596 539,295 489,185 565,305 513,795 6210 - OFFICE SUPPLIES 1,140 1,037 1,544 1,835 969 2,060 2,060 1,850 1,850 6211 - SMALL TOOLS & EQUIPMENT 2,191 886 768 1,165 649 5,225 825 825 825 6212 - MOTOR FUELS/OILS 1,763 1,371 1,714 1,750 833 2,675 1,500 2,875 1,500 6214 - CHEMICALS 0 0 0 0 0 6215 - EQUIPMENT-PARTS 55 175 637 430 62 430 430 430 430 6216 - VEHICLES-TIRES/BATTERIES 0 0 451 300 0 300 300 300 300 6229 - GENERAL SUPPLIES 1,820 402 346 1,255 737 1,815 1,590 1,590 1,590 6205 - SUPPLIES 6,968 3,870 5,461 6,735 3,250 12,505 6,705 7,870 6,495 6235 - CONSULTANT SERVICES 58 0 20 60 21 20 20 25 25 6237 - TELEPHONE/PAGERS 1,454 2,207 2,131 2,290 890 2,200 2,200 2,300 2,300 6238 - POSTAGE/UPS/FEDEX 229 138 227 250 102 250 250 250 250 6239 - PRINTING 166 457 244 975 310 975 975 975 975 6240 - CLEANING SERVICE/GARBAGE 0 12 0 0 6249 - OTHER CONTRACTUAL SERVICES 28,220 30,214 32,888 92,000 15,953 95,000 80,000 110,000 100,000 6230 - CONTRACTUAL SERVICES 30,128 33,028 35,510 95,575 17,276 98,445 83,445 113,550 103,550 6250 - UTILITIES 0 6265 - REPAIRS-EQUIPMENT 1,813 2,345 2,424 1,850 1,511 2,000 2,000 1,950 1,950 6260 - REPAIRS AND MAINTENA 1,813 2,345 2,424 1,850 1,511 2,000 2,000 1,950 1,950 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 1,375 2,416 1,499 2,735 1,128 5,050 2,550 5,280 2,780 6276 - SCHOOLS/CONFERENCES/EXP OTHER 75 625 2,047 2,425 1,569 2,450 2,450 2,450 2,450 6277 - MILEAGE/AUTO ALLOWANCE 1,694 803 388 1,400 156 1,000 1,000 1,000 1,000 6278 - SUBSISTENCE ALLOWANCE 100 100 100 100 100 6280 - DUES & SUBSCRIPTIONS 1,380 300 1,230 5,350 5,045 5,735 5,735 6,040 6,040 6281 - UNIFORM/CLOTHING ALLOWANCE 901 1,014 745 1,030 346 1,030 1,030 1,030 1,030 6270 - TRNG/TRAVL/DUES/UNIF 5,424 5,158 5,910 13,040 8,244 15,365 12,865 15,900 13,400 6200 - TOTAL OPERATING COSTS 44,334 44,401 49,305 117,200 30,281 128,315 105,015 139,270 125,395 6310 - RENTAL EXPENSE 4,466 5,233 4,085 3,215 1,510 3,425 3,425 3,525 3,525 164 City of Apple Valley Department Expense Summary Budget Years (2019-2020) PUBLIC WORKS ADMIN/NATURAL RES Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6333 - GENERAL-CASH DISCOUNTS -1 0 -2 -2 6349 - LATE FEES/FINANCE CHARGES 5 12 0 6399 - OTHER CHARGES 0 0 231 0 256 270 270 270 270 6301 - OTHER EXPENDITURES 4,465 5,238 4,325 3,215 1,764 3,695 3,695 3,795 3,795 6300 - TOTAL OTHER EXPENDITURES 4,465 5,238 4,325 3,215 1,764 3,695 3,695 3,795 3,795 6725 - CAPITAL OUTLAY-OFFICE EQUIP 0 0 0 0 0 5,000 5,000 2,500 0 6745 - VERF CHARGES 4,344 4,450 4,450 4,450 2,225 4,500 4,500 4,610 4,610 6701 - TOTAL CAPITAL OUTLAY 4,344 4,450 4,450 4,450 2,225 9,500 9,500 7,110 4,610 6700 - TOTAL CAPITAL OUTLAY 4,344 4,450 4,450 4,450 2,225 9,500 9,500 7,110 4,610 429,907 454,934 476,162 578,005 239,866 680,805 607,395 715,480 647,595 165 Notes: 166 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 30 1530 FLEET & BUILDINGS Public Works DESCRIPTION OF ACTIVITY The Public Works Central Maintenance Division is responsible for maintaining the City’s vehicle fleet consisting of over 250 pieces of equipment and vehicles. Routine preventative maintenance and full-service repair work is performed on City-owned vehicles and equipment by staff mechanics. This division also operates and maintains the central fuel dispensing system located at the Central Maintenance Facility. The Central Maintenance Division maintains the buildings and grounds for the Central Maintenance Facility (Public Works and Parks Maintenance). Personnel within the division perform building maintenance, cleaning, stocking of general supplies and facility repairs as well as operate the heating, ventilation, and air conditioning (HVAC) systems. This division also supervises HVAC systems and building maintenance personnel at the Municipal Center (City Hall/Police). SERVICE CATEGORIES The Public Works Central maintenance Division provides a centralized source for the following services related to fleet and building functions for the City of Apple Valley. 1. City Fleet Repair and Maintenance Services  Provide repair and preventative maintenance services for City owned vehicles and equipment, ranging from major engine repair to routine oil changes  Provide initial equipment set-up and supply replacement parts for City fleet  Track replacement cycles and consolidate replacement costs for City fleet  Coordinate auto body repair work with vendors for damaged City vehicles 2. Buildings and Grounds Custodial Services  Provide routine custodial services for the Municipal Center, Police Department and Central Maintenance Facility  Administer contract services for cleaning (i.e. window cleaning, carpet cleaning, etc.)  Provide lawn care, landscape maintenance and snow plowing for city facilities 3. Building Maintenance and Repair Services  Maintain heating, ventilation and air conditioning systems, electrical systems, and plumbing systems for the Municipal Center, Police Department and Central Maintenance Facility  Provide contract repair of city building structures, such as repairs to roofs, doors, flooring and other building components  Provide planning and budgeting for building improvements at the Municipal Center, Police Department and Central Maintenance Facility 167 4. City Fuel Supply Services  Purchase diesel and unleaded fuel for City fleet, including Police, Fire, Public Works and Parks Department  Maintain 20,000 gallon central fuel supply system located at the Central Maintenance Facility  Monitor and report fuel consumption to Finance Department of proper coding to City departments 5. Fleet Acquisition and Disposition Services  Assist departments with specifications for replacement vehicles  Coordinate vehicle purchasing process, typically under the State Cooperative Purchasing Program (State Contract)  Provide for disposition of City vehicles and forfeiture vehicles through auctions MAJOR OBJECTIVES FOR 2019/2020 In addition to recurring annual duties, the primary 2019/2020 goals for this division include the following items. In 2019:  Complete implementation of AssetWorks for vehicle maintenance records.  Initiate charge back system for vehicle & equipment maintenance costs.  Implement recommendations of CMF Space Needs Study. In 2020:  Implement recommendations of CMF Space Needs Study. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2015 2016 2017 2018 2019 2020 Number of Fleet Equip Items 262 262 264 265 265 265 Number of Equipment Repair Orders 1,486 1,673 1518 1400 1500 1500 Number of Vehicles Replaced 12 21 24 14 14 14 Gallons of Fuel Supplied 124,000 111,533 121,556 120,000 120,000 120,000 Miles Driven 894,412 870,838 851,702 850,000 870,000 900,000 Regular Status Personnel Schedule – FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 Public Works Supervisor 1 1 1 1 1 1 Fleet Maintenance Foreman 1 1 1 1 1 1 Fleet Maintenance/Mechanic 2 2 2 2 3 3 Building Maintenance 3 3 3 3 3 3 168 Temporary Status Personnel Schedule - Hours Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 Seasonal Maintenance 675 700 700 700 700 700 Summary Budget Department 30, Business Unit 1530 - Fleet & Buildings-CMF 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Adopted Proposed Proposed Proposed Expenditures: Salaries & Wages 330,682 336,039 349,964 353,170 365,940 381,780 495,135 Emp. Benefits 121,624 122,561 120,095 129,010 132,105 133,640 143,490 Supplies 23,754 25,889 26,516 33,530 26,740 27,135 28,330 Contractual Serv.12,085 12,393 14,608 18,735 20,095 22,185 22,320 Utilities 53,329 53,688 60,372 68,500 62,700 63,750 65,250 Repairs & Maint.22,752 25,235 28,912 24,300 25,420 26,000 28,000 Training/Travel/Dues 6,518 7,123 7,560 7,200 7,250 27,875 28,425 Other Exp.5,362 6,684 7,026 7,470 7,660 7,260 7,440 Misc for resale 3,873 2,854 2,457 - - - - Vehicle Replacement Fund 5,268 5,400 5,550 5,550 2,850 2,850 5,700 Capital outlay 74,708 - 10,572 - - - - Total Exp 659,953 597,866 633,632 647,465 650,760 692,475 824,090 Net addition to (use of) general revenues (659,953) (597,866) (633,632) (647,465) (650,760) (692,475) (824,090) 2019 Capital Outlay None 2020 Capital Outlay None 169 City of Apple Valley Department Expense Summary Budget Years (2019-2020) FLEET & BUILDINGS-CMF Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 324,133 335,573 341,575 343,040 163,348 451,385 356,385 468,760 468,760 6112 - SALARY-SEASONAL TEMP 9,171 8,684 8,988 10,500 7,394 10,500 10,500 11,000 11,000 6113 - OVERTIME-REGULAR EMPLOYEES 2,601 3,972 4,014 3,000 4,979 3,000 3,000 3,000 3,000 6121 - INSURANCE CASH BENEFIT 1,496 1,980 2,520 1,080 6122 - COMP REQUEST -6,719 -14,171 -7,133 -7,683 6123 - SALARY-OTHER 9,400 11,895 11,895 12,375 12,375 6105 - SALARIES AND WAGES 330,682 336,039 349,964 365,940 169,117 476,780 381,780 495,135 495,135 6138 - MEDICARE 4,725 4,774 5,093 5,305 2,455 5,535 5,535 5,745 5,745 6139 - FICA 20,202 20,413 21,777 22,690 10,499 23,670 23,670 24,560 24,560 6141 - PENSIONS-PERA 23,962 24,113 25,433 26,660 11,573 27,845 27,845 28,885 28,885 6142 - WORKERS COMPENSATION 8,919 8,542 8,001 8,980 4,136 9,575 9,575 10,170 10,170 6144 - LONG-TERM DISABILITY INSURANCE 858 897 686 970 313 1,015 1,015 1,050 1,050 6145 - MEDICAL INSURANCE 54,723 56,205 56,979 67,500 29,026 73,200 71,100 79,680 78,180 6146 - DENTAL INSURANCE 5,237 4,621 3,913 0 1,874 6147 - LIFE INSURANCE-BASIC 30 30 30 14 6148 - LIFE INSURANCE-SUPP/DEPEND 2,971 2,967 3,509 1,425 6170 - EMPLOYEE PAID PREMIUMS -5,326 -1,623 0 -5,100 0 -5,100 6125 - EMPLOYEE BENEFITS 121,624 122,561 120,095 132,105 59,692 140,840 133,640 150,090 143,490 6100 - TOTAL PERSONNEL SERVICES 452,305 458,600 470,059 498,045 228,809 617,620 515,420 645,225 638,625 6210 - OFFICE SUPPLIES 100 89 77 200 2 200 200 200 200 6211 - SMALL TOOLS & EQUIPMENT 5,608 6,288 11,795 6,000 4,766 11,700 6,100 6,600 6,600 6212 - MOTOR FUELS/OILS 1,781 2,072 1,411 2,195 804 3,325 2,200 3,405 2,280 6214 - CHEMICALS 0 0 67 0 6215 - EQUIPMENT-PARTS 3,335 7,489 4,361 5,215 1,757 5,300 5,300 5,500 5,500 6216 - VEHICLES-TIRES/BATTERIES -140 863 -130 500 0 500 500 525 525 6229 - GENERAL SUPPLIES 13,069 9,087 8,935 12,630 5,001 12,835 12,835 13,225 13,225 6205 - SUPPLIES 23,754 25,889 26,516 26,740 12,330 33,860 27,135 29,455 28,330 6235 - CONSULTANT SERVICES 271 449 100 320 96 325 325 330 330 6237 - TELEPHONE/PAGERS 1,393 1,313 1,404 1,450 629 1,450 1,450 1,500 1,500 6239 - PRINTING 135 55 135 205 0 210 210 210 210 6240 - CLEANING SERVICE/GARBAGE 9,486 9,967 11,220 15,920 9,822 17,960 17,960 18,115 18,115 6249 - OTHER CONTRACTUAL SERVICES 799 610 1,750 2,200 174 2,240 2,240 2,165 2,165 6230 - CONTRACTUAL SERVICES 12,085 12,393 14,608 20,095 10,721 22,185 22,185 22,320 22,320 6255 - UTILITIES-ELECTRIC 23,216 20,524 22,163 25,000 11,244 28,500 25,000 29,250 25,500 6256 - UTILITIES-NATURAL GAS 27,765 30,820 35,782 35,000 34,172 41,800 36,000 43,000 37,000 6257 - UTILITIES-PROPANE/WATER/SEWER 2,347 2,344 2,427 2,700 1,398 2,750 2,750 2,750 2,750 6250 - UTILITIES 53,329 53,688 60,372 62,700 46,813 73,050 63,750 75,000 65,250 6265 - REPAIRS-EQUIPMENT 2,849 5,731 5,140 4,420 4,730 4,500 4,500 5,000 5,000 6266 - REPAIRS-BUILDING 19,903 19,378 23,772 21,000 9,791 21,500 21,500 23,000 23,000 6269 - REPAIRS-OTHER 126 0 0 6260 - REPAIRS AND MAINTENA 22,752 25,235 28,912 25,420 14,521 26,000 26,000 28,000 28,000 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 306 1,044 880 500 20 750 750 800 800 6277 - MILEAGE/AUTO ALLOWANCE 3,202 3,300 3,300 3,405 1,650 1,200 200 1,250 250 6280 - DUES & SUBSCRIPTIONS 70 275 240 35 75 23,875 22,575 24,225 22,925 6281 - UNIFORM/CLOTHING ALLOWANCE 2,942 2,504 3,139 3,310 1,467 4,350 4,350 4,450 4,450 6270 - TRNG/TRAVL/DUES/UNIF 6,518 7,123 7,560 7,250 3,212 30,175 27,875 30,725 28,425 6200 - TOTAL OPERATING COSTS 118,437 124,328 137,968 142,205 87,597 185,270 166,945 185,500 172,325 170 City of Apple Valley Department Expense Summary Budget Years (2019-2020) FLEET & BUILDINGS-CMF Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6333 - GENERAL-CASH DISCOUNTS -10 -31 -15 -15 6349 - LATE FEES/FINANCE CHARGES 0 0 1 0 6399 - OTHER CHARGES 5,372 6,715 7,039 7,660 4,879 7,260 7,260 7,440 7,440 6301 - OTHER EXPENDITURES 5,362 6,684 7,025 7,660 4,864 7,260 7,260 7,440 7,440 6300 - TOTAL OTHER EXPENDITURES 5,362 6,684 7,025 7,660 4,864 7,260 7,260 7,440 7,440 6540 - TAXABLE MISC FOR RESALE 2,647 2,854 2,457 1,182 6545 - NON-TAXABLE MISC FOR RESALE 1,227 0 0 0 0 6501 - TAXABLE/NON-TAXABLE MISC RESAL 3,873 2,854 2,457 0 1,182 6500 - TOTAL EXPENDITURES 3,873 2,854 2,457 0 1,182 6715 - CAPITAL OUTLAY-BUILDINGS 0 0 10,572 0 0 0 0 0 0 6730 - CAPITAL OUTLAY-TRANSPORTATION 0 0 0 0 0 6735 - CAPITAL OUTLAY-OTHER IMPROVEME 67,658 0 0 0 9,014 12,000 0 9,500 0 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 7,050 0 0 0 0 6745 - VERF CHARGES 5,268 5,400 5,550 2,850 1,425 2,850 2,850 5,700 5,700 6701 - TOTAL CAPITAL OUTLAY 79,976 5,400 16,122 2,850 10,439 14,850 2,850 15,200 5,700 6700 - TOTAL CAPITAL OUTLAY 79,976 5,400 16,122 2,850 10,439 14,850 2,850 15,200 5,700 659,953 597,866 633,632 650,760 332,891 825,000 692,475 853,365 824,090 171 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 30: FLEET & BUILDINGS-CMF - 1530 Public Works Department COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 331,910 343,040 343,040 356,385 356,385 369,760 369,760 6112 Salary-Seasonal Temp 10,000 10,500 10,500 10,500 10,500 11,000 11,000 6113 Overtime - Regular 3,000 3,000 3,000 3,000 3,000 3,000 3,000 6123 Salaries - Other 8,260 9,400 9,400 11,895 11,895 12,375 12,375 6138 Medicare 5,130 5,305 5,305 5,535 5,535 5,745 5,745 6139 FICA 21,925 22,690 22,690 23,670 23,670 24,560 24,560 6141 Pension - PERA 25,735 26,660 26,660 27,845 27,845 28,885 28,885 6142 Work Comp Ins 8,255 8,980 8,980 9,575 9,575 10,170 10,170 6144 Long-Term Disability Insurance 945 970 970 1,015 1,015 1,050 1,050 6145 Hospital & Life Insurance 67,020 67,500 67,500 73,200 71,100 79,680 78,180 Position Changes (Add'l Mechanic)- - 95,000 - 99,000 99,000 6170 Employee Paid Premiums (5,100) (5,100) Total 482,180 498,045 498,045 617,620 515,420 645,225 638,625 6210 OFFICE SUPPLIES General Supplies 250 200 200 200 200 200 200 Total 250 200 200 200 200 200 200 6211 SMALL TOOL & EQUIPMENT Small Tools 3,500 4,110 4,388 4,200 4,200 4,200 4,200 Scan Tool Updates - Heavy Equipment - 1,150 1,612 1,150 1,150 1,650 1,650 Scan Tool Updates- Light Equipment - 740 750 750 750 750 New Scan Tools 8,500 - New A/C Recovery Unit 5,600 - Total 12,000 6,000 6,000 11,700 6,100 6,600 6,600 6212 MOTOR FUELS/OILS Nolead Fuel 718 700 900 1,850 725 1,905 780 Diesel Fuel 682 700 300 750 750 775 775 Diesel Fuel Tax 100 80 - - - - - Antifreeze, Windshield Fluid 1,650 500 500 500 500 500 500 Oil and Lubricants 210 215 200 225 225 225 225 Total 3,360 2,195 1,900 3,325 2,200 3,405 2,280 6215 EQUIPMENT - PARTS Small Parts 2,500 2,550 2,400 2,600 2,600 2,700 2,700 Building Maintenance Parts 2,600 2,665 2,500 2,700 2,700 2,800 2,800 Total 5,100 5,215 4,900 5,300 5,300 5,500 5,500 6216 EQUIPMENT - TIRES/BATTERIES Vehicles #702 and #704 500 500 500 500 500 525 525 Total 500 500 500 500 500 525 525 6229 GENERAL SUPPLIES Cleaning Supplies, Paper Products 12,000 12,300 12,300 12,500 12,500 12,875 12,875 Oxygen - Acetylene 320 330 330 335 335 350 350 Total 12,320 12,630 12,630 12,835 12,835 13,225 13,225 6235 CONSULTANT SERVICES Safety (Prescription Safety Glasses, Hepatitis, Respirator, Hearing Test)300 320 300 325 325 330 330 Total 300 320 300 325 325 330 330 6237 TELEPHONE/PAGERS Cellular Phones 1,425 1,450 840 850 850 900 900 Cable TV/UHF Radios 600 600 600 600 600 Total 1,425 1,450 1,440 1,450 1,450 1,500 1,500 6239 PRINTING/PUBLISHING Maintenance Req., Bus. Cards, Misc.200 205 200 210 210 210 210 Total 200 205 200 210 210 210 210 6240 C. SERVICE/GARBAGE REMOVAL Trash Removal 5,600 7,100 6,715 6,850 6,850 7,000 7,000 Rug Service 2,030 1,100 1,070 1,125 1,125 1,150 1,150 Fluorescent Light Recycling (DEA)740 760 500 500 500 200 200 Recycle Floor Dry 835 855 800 875 875 875 875 Tire & Filter Disposal 540 555 600 550 550 600 600 Hazardous Waste Disposal 440 450 400 500 500 500 500 Contractual Cleaning - CMF 5,000 5,100 8,290 7,560 7,560 7,790 7,790 Total 15,185 15,920 18,375 17,960 17,960 18,115 18,115 6249 OTHER CONTRACTUAL SERVICES Weed Control - CMF 575 1,125 1,080 1,150 1,150 1,150 1,150 Fire System Monitoring 350 360 360 365 365 365 365 Fire System Annual Testing 700 715 650 725 725 650 650 Total 1,625 2,200 2,090 2,240 2,240 2,165 2,165 172 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 30: FLEET & BUILDINGS-CMF - 1530 Public Works Department COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6255 UTILITIES - ELECTRIC Electric 27,000 25,000 27,000 28,500 25,000 29,250 25,500 Total 27,000 25,000 27,000 28,500 25,000 29,250 25,500 6256 UTILITIES - NATURAL GAS Natural Gas 39,000 35,000 40,000 41,800 36,000 43,000 37,000 Total 39,000 35,000 40,000 41,800 36,000 43,000 37,000 6257 UTILITIES - OTHER Water & Sewer 2,500 2,700 2,700 2,750 2,750 2,750 2,750 Total 2,500 2,700 2,700 2,750 2,750 2,750 2,750 6265 REPAIRS - EQUIPMENT Shop Equipment, etc.4,300 4,420 6,000 4,500 4,500 5,000 5,000 Total 4,300 4,420 6,000 4,500 4,500 5,000 5,000 6266 REPAIRS - BUILDINGS Repairs (H.V.A.C., Roof, Doors, Elec.)20,000 21,000 21,000 21,500 21,500 23,000 23,000 Total 20,000 21,000 21,000 21,500 21,500 23,000 23,000 6275 SCHOOL/CONF/EXP - LOCAL Training & ASE Certification 500 500 500 750 750 800 800 Total 500 500 500 750 750 800 800 6277 MILEAGE/AUTO ALLOWANCE Car Allowance - Supervisor 3,300 3,300 2,500 - - - - Mileage misc.105 105 300 1,200 200 1,250 250 Total 3,405 3,405 2,800 1,200 200 1,250 250 6280 DUES & SUBSCRIPTIONS AC Delco Dues 75 75 75 75 75 Sams Club Membership - City Supplies 35 35 35 50 50 50 50 AssetWorks Hosting & Service Fee - - 6,450 6,450 6,800 6,800 Verizon Network Fleet Service 17,300 16,000 17,300 16,000 Total 35 35 110 23,875 22,575 24,225 22,925 6281 UNIFORM/CLOTHING ALLOWANCE Uniform/Boots (4) 2019 (5)1,820 1,870 1,870 2,000 2,000 2,050 2,050 Uniform Rental/Rag Cleaning Service 1,440 1,440 2,280 2,350 2,350 2,400 2,400 Total 3,260 3,310 4,150 4,350 4,350 4,450 4,450 6399 OTHER CHARGES Pressure Vessel Certification 80 82 50 85 85 60 60 WinFleet / AssetWorks Misc. Dues/Vehicle Inspection Decals 80 82 75 85 85 85 85 Licenses 310 318 (County Hazardous Waste)- - 65 65 65 70 70 (MN Haz. Chem. Inventory Fee )- - 25 25 25 25 25 AC Delco & Ford Motorcraft Computer Sub 2,150 2,204 2,100 2,150 2,150 2,200 2,200 Mitchel 1 On-line Service Manuals 4,850 4,974 4,730 4,850 4,850 5,000 5,000 Total 7,470 7,660 7,045 7,260 7,260 7,440 7,440 6735 CAPITAL OUTLAY - OTHER IMP AssetWorks/Fleet Mgmt. Program 30,000 30,000 Mech. Computers/AssetWorks 3,500 3,500 Verizon Network Fleet Hardware 12,000 - CMF Facility Sign Replacement - Wire Feed Welder - - 9,500 - CMF Building Exterior Rehab/Paint - - Replace Hoist Bay #3 - - in muni bldg in muni bldg Rehab Existing CMF Building Windows - - in muni bldg in muni bldg Front Office E/W Facing Window panes in muni bldg in muni bldg Hallway Tile Reflooring in muni bldg in muni bldg Old Washbay Conversion in muni bldg in muni bldg Streets/Parks Building Unit Heater (2021) Total - 33,500 33,500 12,000 - 9,500 - 6745 VEHICLE REPLACEMENT VERF - Vehicle Repl. Charges 5,550 2,850 2,850 2,850 2,850 5,700 5,700 Total 5,550 2,850 2,850 2,850 2,850 5,700 5,700 Total Net of Personnel 165,285 186,215 196,190 207,380 177,055 208,140 185,465 TOTAL EXPENSES 647,465$ 684,260$ 694,235$ 825,000$ 692,475$ 853,365$ 824,090$ 173 Notes: 174 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 31 1600 STREETS MAINTENANCE Public Works DESCRIPTION OF ACTIVITY The Public Works Streets Division is responsible for maintaining the local streets system consisting of approximately 424 lane miles of roadway. Duties include repairing street pavement sections; repair and maintenance of storm drainage catch basins and storm water management ponds; and maintenance of sidewalks and on-street pathways throughout the community. This division is also responsible for boulevard maintenance, tree trimming and forestry maintenance work for trees located within the public street right-of-way. In addition, the City owned cemetery is maintained and managed by this division. SERVICE CATEGORIES The Public Works Street Division provides a centralized source for the following internal and external services related to street maintenance functions for the City of Apple Valley. 1. Street Maintenance and Preservation Services  Repair structural and surface failure of street pavement (patching, pothole repair, etc.)  Remove and replace sections of damaged curb and valley gutters  Conduct crack sealing and micro surfacing to preserve street pavements  Conduct street sweeping on public streets, removing approximately 500 tons of material per year 2. Sidewalk and Trail System Maintenance Services  Inspect one-third of all sidewalk sections each year to identify repair needs  Remove and replace concrete sidewalk sections as determined during inspections  Conduct concrete leveling work to repair uneven concrete joints (trip hazards)  Repair and maintain segments of trail system located in the right-of-way (excludes segments of public trails located in city parks) 3. Boulevard Tree Maintenance Services  Trim boulevard trees to maintain minimum vertical clearance for roadways  Remove dead or diseased trees located within the public right-of-way  Remove debris from streets following severe storm events 4. Drainage System Maintenance Services:  Inspect and repair storm sewer catch basins along roadways  Inspect and clear pond outlets to prevent blockages and associated flooding  Repair inlet and outlet pipe connections to storm water ponds  Remove accumulated sediment deltas from ponds 175  Contractual work associated with storm drainage system maintenance is funded by the Storm Drainage Utility, see Business Unit 5505 5. Turf Mowing Services  Mow approximately 76 miles of boulevards along collector streets with adjacent trail systems  Mow and remove excess vegetation adjacent to storm water ponds  Provide additional turf mowing along County right-of-ways to maintain community appearance 6. Cemetery Services  Lot and columbarium sales  Internments  Maintain turf, trees and plantings  Routine grounds maintenance to ensure a well-groomed appearance MAJOR OBJECTIVES FOR 2019 In addition to recurring annual duties, the following major objectives are established for 2019 within this business unit.  Continue pavement preservation program (microsurfacing/crack sealing) for public streets and trails.  Conduct an inventory of existing storm water ponds throughout the city to identify and prioritize maintenance needs, including dredging and removal of sand deltas.  Staff plans to implement a mobile management system to the street sweeping operation in order to accurately monitor and record service levels to address State and Federal mandates for water quality improvements.  Driveway and internal pathway paving for the Cemetery.  Additional seeding, landscaping and tree planting as needed.  Concentrated effort to move to more digital work order system & expand the use of Cartegraph, the City’s asset management system to field staff. MAJOR OBJECTIVES FOR 2020 In addition to recurring annual duties, the following major objectives are established for 2020 within this business unit.  Eastern concrete pathway paving for the Cemetery.  Continue expanded use of Cartegraph, the City’s asset management system to field staff. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2015 2016 2017 2018 2019 2020 Number of Lane Miles of Street Maintained 416 424 424 429 429 430 Number of Blvd Trees Maintained 1,250 1,600 1,565 1,500 1,500 1,500 Street Sweeping (Ton) 542 530 460 540 540 540 R/W Trails Maintained (mile) 58 59 61 63 63 63 Sidewalk Maintained (mile) 135 136 137 139 139 139 Leaves Collected (Cu.Yd.) 1,200 1,300 1,130 1,100 1,100 1,100 176 Regular Status Personnel Schedule – FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 Public Works Supt. Public Works Supervisor 1 0 1 0 1 0 1 0 1 1 1 1 Streets Foreman 2 2 2 2 2 2 Technical Specialist 3 3 3 3 2 2 Maintenance I/II 9 10 10 10 10 10 Temporary Status Personnel Schedule - Hours Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 Seasonal Street Maint. 3,150 3,150 3,800 3,800 4,580 4,580 Summary Budget Department 31 Street Maintenance 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Adopted Proposed Proposed Proposed Expenditures: Salaries & Wages 798,909 869,642 895,454 955,190 988,170 1,071,590 1,138,790 Emp. Benefits 334,564 368,759 377,649 412,437 436,645 450,775 487,475 Supplies 212,941 199,511 202,208 219,507 200,085 208,248 218,295 Contractual Serv.199,778 183,595 197,978 224,328 223,325 210,755 216,170 Utilities 1,296 1,964 1,935 4,138 3,900 2,550 2,650 Repairs & Maint.13,632 16,349 12,889 20,385 17,020 16,650 16,760 Training/Travel/Dues 12,857 13,749 13,889 12,525 19,465 19,465 19,865 Other Exp.503 (26) (64) 3,690 3,775 500 515 Vehicle Replacement Fund - - 105,000 - 185,000 185,000 194,370 Capital Outlay 5,170 16,853 7,390 - 18,000 17,000 - Total Exp 1,579,649 1,670,397 1,814,329 1,852,200 2,095,385 2,182,533 2,294,890 Net addition to (use of) general revenues (1,579,649) (1,670,397) (1,814,329) (1,852,200) (2,095,385) (2,182,533) (2,294,890) 2019 CAPITAL OUTLAY: Blacktop Roller $17,000 See VERF budget for additional PW items not funded in General Fund 177 City of Apple Valley Department Expense Summary Budget Years (2019-2020) STREET MAINTENANCE Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 732,417 825,564 843,507 871,060 408,882 979,485 949,780 1,032,000 1,001,420 6112 - SALARY-SEASONAL TEMP 57,710 45,092 45,914 45,600 16,097 55,000 53,000 56,000 54,000 6113 - OVERTIME-REGULAR EMPLOYEES 26,261 24,972 24,582 36,700 42,900 36,700 36,700 37,000 37,000 6121 - INSURANCE CASH BENEFIT 5,451 5,760 5,880 2,340 6122 - COMP REQUEST -22,931 -31,747 -24,428 -31,815 6123 - SALARY-OTHER 34,810 33,005 32,110 47,295 46,370 6124 - OVERTIME-SEASONAL TEMP 0 0 0 82 6105 - SALARIES AND WAGES 798,909 869,642 895,454 988,170 438,487 1,104,190 1,071,590 1,172,295 1,138,790 6138 - MEDICARE 11,300 12,191 12,711 14,330 6,178 15,650 15,205 16,620 16,165 6139 - FICA 48,315 52,125 54,350 61,265 26,416 66,910 65,010 71,070 69,115 6141 - PENSIONS-PERA 55,147 61,208 62,957 70,695 31,495 76,815 74,520 81,775 79,410 6142 - WORKERS COMPENSATION 52,697 54,438 64,970 76,365 33,452 83,465 81,030 91,400 88,815 6144 - LONG-TERM DISABILITY INSURANCE 2,224 2,414 1,862 2,490 800 2,715 2,630 2,890 2,810 6145 - MEDICAL INSURANCE 145,753 167,197 184,687 211,500 94,443 243,360 237,780 261,360 256,560 6146 - DENTAL INSURANCE 13,475 13,421 15,364 7,575 6147 - LIFE INSURANCE-BASIC 83 90 91 41 6148 - LIFE INSURANCE-SUPP/DEPEND 5,571 5,675 7,363 2,817 6170 - EMPLOYEE PAID PREMIUMS -26,705 -7,901 0 -25,400 0 -25,400 6125 - EMPLOYEE BENEFITS 334,564 368,759 377,649 436,645 195,316 488,915 450,775 525,115 487,475 6100 - TOTAL PERSONNEL SERVICES 1,133,473 1,238,401 1,273,104 1,424,815 633,803 1,593,105 1,522,365 1,697,410 1,626,265 6210 - OFFICE SUPPLIES 352 220 326 0 6211 - SMALL TOOLS & EQUIPMENT 9,560 7,361 8,059 16,975 4,215 19,010 8,010 11,869 10,715 6212 - MOTOR FUELS/OILS 63,704 52,970 55,652 68,260 51,323 91,625 81,245 93,590 83,600 6214 - CHEMICALS 1,273 980 1,277 235 0 5,235 5,235 5,240 5,240 6215 - EQUIPMENT-PARTS 66,896 72,186 69,691 46,105 23,743 48,000 48,000 49,200 49,200 6216 - VEHICLES-TIRES/BATTERIES 13,008 13,269 18,913 12,240 4,112 12,800 12,800 15,050 15,050 6229 - GENERAL SUPPLIES 58,147 52,525 48,289 56,270 21,540 52,958 52,958 54,490 54,490 6205 - SUPPLIES 212,941 199,511 202,208 200,085 104,933 229,628 208,248 229,439 218,295 6235 - CONSULTANT SERVICES 1,557 1,377 1,548 1,400 1,318 1,600 1,600 1,640 1,640 6237 - TELEPHONE/PAGERS 1,569 1,870 1,775 1,870 733 4,325 4,325 4,450 4,450 6238 - POSTAGE/UPS/FEDEX 0 31 12 0 6239 - PRINTING 269 272 315 630 0 630 630 700 700 6240 - CLEANING SERVICE/GARBAGE 19,224 16,430 22,051 21,200 1,124 9,200 9,200 9,430 9,430 6249 - OTHER CONTRACTUAL SERVICES 177,160 163,615 172,277 198,225 10,076 201,000 195,000 205,950 199,950 6230 - CONTRACTUAL SERVICES 199,778 183,595 197,978 223,325 13,250 216,755 210,755 222,170 216,170 6255 - UTILITIES-ELECTRIC 522 484 623 1,000 266 1,380 850 1,025 850 6257 - UTILITIES-PROPANE/WATER/SEWER 774 1,480 1,312 2,900 75 2,900 1,700 420 1,800 6250 - UTILITIES 1,296 1,964 1,935 3,900 342 4,280 2,550 1,445 2,650 6265 - REPAIRS-EQUIPMENT 12,898 16,349 12,889 17,020 4,372 21,650 16,650 18,090 16,760 6269 - REPAIRS-OTHER 734 0 0 0 0 6260 - REPAIRS AND MAINTENA 13,632 16,349 12,889 17,020 4,372 21,650 16,650 18,090 16,760 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 300 789 0 945 10 945 945 645 970 6277 - MILEAGE/AUTO ALLOWANCE 3,148 3,260 3,271 3,600 1,614 3,600 3,600 3,600 3,600 6280 - DUES & SUBSCRIPTIONS 25 25 25 5,420 3,821 420 5,420 430 5,555 6281 - UNIFORM/CLOTHING ALLOWANCE 9,384 9,675 10,593 9,500 3,769 9,500 9,500 9,740 9,740 6270 - TRNG/TRAVL/DUES/UNIF 12,857 13,749 13,889 19,465 9,214 14,465 19,465 14,415 19,865 6200 - TOTAL OPERATING COSTS 440,503 415,169 428,899 463,795 132,111 486,778 457,668 485,559 473,740 6310 - RENTAL EXPENSE 534 0 0 3,675 0 3,000 500 515 515 178 City of Apple Valley Department Expense Summary Budget Years (2019-2020) STREET MAINTENANCE Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6333 - GENERAL-CASH DISCOUNTS -32 -26 -64 -15 6399 - OTHER CHARGES 0 0 0 100 0 100 0 105 0 6301 - OTHER EXPENDITURES 503 -26 -64 3,775 -15 3,100 500 620 515 6300 - TOTAL OTHER EXPENDITURES 503 -26 -64 3,775 -15 3,100 500 620 515 6730 - CAPITAL OUTLAY-TRANSPORTATION 5,170 16,853 0 0 0 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 0 7,390 18,000 13,195 18,000 17,000 17,000 0 6745 - VERF CHARGES 105,000 185,000 92,500 185,000 185,000 194,370 194,370 6701 - TOTAL CAPITAL OUTLAY 5,170 16,853 112,390 203,000 105,695 203,000 202,000 211,370 194,370 6700 - TOTAL CAPITAL OUTLAY 5,170 16,853 112,390 203,000 105,695 203,000 202,000 211,370 194,370 1,579,649 1,670,397 1,814,329 2,095,385 871,594 2,285,983 2,182,533 2,394,959 2,294,890 179 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 31: STREET MAINTENANCE - 1600 Public Works Department COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 847,830 871,060 871,060 954,485 924,780 1,006,000 975,420 6111 Salary-Parttime 6112 Salary-Seasonal Temp 45,600 45,600 45,600 55,000 53,000 56,000 54,000 6113 Overtime - Reg 36,700 36,700 30,000 36,700 36,700 37,000 37,000 6123 Salaries - Other 25,060 34,810 34,810 33,005 32,110 47,295 46,370 6138 Medicare 13,860 14,330 14,330 15,650 15,205 16,620 16,165 6139 FICA 59,255 61,265 61,265 66,910 65,010 71,070 69,115 6141 Pension - PERA 68,220 70,695 70,695 76,815 74,520 81,775 79,410 6142 Worker's Compensation 70,302 76,365 76,365 83,465 81,030 91,400 88,815 6144 Long-Term Disability Insurance 2,500 2,490 2,490 2,715 2,630 2,890 2,810 6145 Hospital & Life Insurance 198,300 211,500 211,500 243,360 237,780 261,360 256,560 6170 Employee Paid Premiums (25,400) (25,400) Reclassify Position - Supervisor 25,000 25,000 26,000 26,000 Total 1,367,627 1,424,815 1,418,115 1,593,105 1,522,365 1,697,410 1,626,265 6211 SMALL TOOL & EQUIPMENT Misc. Tools, Toolbox 6,100 6,200 6,000 6,000 4,500 6,150 4,996 Replace Weed Whips 340 350 350 360 360 369 369 Bobcat stump grinder 7,000 - - Backhoe Bucket Thumbs 7,000 - 7,000 - Chain Saw Replacement 900 625 625 650 650 650 650 Replace Metal Locator 1,200 1,200 Replace Trailer 372 3,500 3,500 Hammer Drill Replace 500 - - - Pruning Poles - 1,000 1,000 - - Push Lawn Mower - 800 800 - - Back Pack Blower - 600 600 - - Hand Grinder Replace - 400 400 - - Fairmont Pole Saw Replace 2,100 - 2,500 2,500 iPads for Field Staff (3)2,500 - Total 9,940 16,975 16,775 19,010 8,010 11,869 10,715 6212 MOTOR FUELS/OILS 'Gas and Diesel Fuel No lead Fuel 5812 gal @ $2.75 gal.15,245 9,940 12,000 16,000 16,000 16,500 16,500 Diesel Fuel 23,741 gal. @ $2.75 gal.56,250 47,745 52,000 65,300 54,920 66,000 56,010 Diesel Road Tax 4,670 4,075 4,075 3,500 3,500 3,590 3,590 Oil 6,500 6,500 6,500 6,825 6,825 7,500 7,500 Total 82,665 68,260 74,575 91,625 81,245 93,590 83,600 6214 CHEMICALS Street Maintenance Products 230 235 235 235 235 240 240 Weed Killer (from 6229)5,000 5,000 5,000 5,000 Total 230 235 235 5,235 5,235 5,240 5,240 6215 EQUIPMENT - PARTS Mowers/Tractors 2,990 3,065 3,065 4,000 4,000 4,100 4,100 Trucks/Other Vehicles 40,280 41,287 41,287 42,000 42,000 43,050 43,050 Sweepers - Repair Parts (to Storm in 2018)14,745 - - - - - Stump Grinder Teeth 1,710 1,753 1,753 2,000 2,000 2,050 2,050 Total 59,725 46,105 46,105 48,000 48,000 49,200 49,200 6216 EQUIPMENT - TIRES/BATTERIES Batteries 1,500 1,530 1,530 2,000 2,000 2,050 2,050 Tires - Vehicles 6,500 6,630 6,630 6,700 6,700 8,000 8,000 Tires - Off Road Tires 4,000 4,080 4,080 4,100 4,100 5,000 5,000 Total 12,000 12,240 12,240 12,800 12,800 15,050 15,050 6229 GENERAL SUPPLIES 3/8" Granite Chips for Pothole Patching 2,716 2,785 2,785 2,869 2,869 2,940 2,940 Bituminous Hot Mix 6,080 6,180 6,180 5,365 5,365 5,625 5,625 Bituminous Cold Mix 1,046 1,070 1,070 1,102 1,102 1,130 1,130 1" Crushed Limestone 1,948 1,995 1,995 2,055 2,055 2,100 2,100 1-1/2" Crushed Rock 1,599 1,640 1,640 1,689 1,689 1,730 1,730 Sod/ Black Dirt (Sidewalk Repairs)5,125 5,255 5,255 4,413 4,413 4,550 4,550 Trees for Ring Route Replacement 7,175 7,355 7,355 6,576 6,576 6,765 6,765 Hardware & Supplies 3,767 3,860 3,860 2,976 2,976 3,075 3,075 Hydroseed Mulch 1,599 1,640 1,640 1,689 1,689 1,725 1,725 Mulch and Landscape Supplies - Cedar 1,568 1,605 1,605 1,653 1,653 1,690 1,690 Concrete Sealer - Ring Route & Cedar 12,977 13,300 13,300 13,699 13,699 14,045 14,045 Asphalt Emulsifier 6,514 6,680 6,680 5,880 5,880 6,050 6,050 Safety Equipment 2,147 2,200 2,200 2,266 2,266 2,320 2,320 Grass Seed 687 705 705 726 726 745 745 Total 54,947 56,270 56,270 52,958 52,958 54,490 54,490 180 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 31: STREET MAINTENANCE - 1600 Public Works Department COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6235 CONSULTANT SERVICES Safety (Safety Glasses, hepatitis,1,143 1,400 1,600 1,600 1,600 1,640 1,640 respirator, hearing & drug testing) Total 1,143 1,400 1,600 1,600 1,600 1,640 1,640 6237 TELEPHONE/PAGERS Mobile Phones 1,527 1,870 1,370 2,400 2,400 2,450 2,450 Mobile Air Cards 500 1,925 1,925 2,000 2,000 Total 1,527 1,870 1,870 4,325 4,325 4,450 4,450 6239 PRINTING/PUBLISHING Work Orders, Advertising, Misc 51 55 40 55 55 55 55 Temp No Parking Signs (4th of July)349 355 400 355 355 420 420 DOT Safety Inspection Books 215 220 100 220 220 225 225 Total 615 630 540 630 630 700 700 6240 C. SERVICE/GARBAGE REMOVAL Landfill Dumping Fee (SET,rolloff dump,7,943 7,000 7,000 7,000 7,000 7,175 7,175 road kill, stump grindings - disposal)- Leaves - disposal 2,147 2,200 2,200 2,200 2,200 2,255 2,255 Landfill Dumping Fee (street sweepings)10,608 12,000 12,000 - - - - - moved to Storm in 2019 Total 20,698 21,200 21,200 9,200 9,200 9,430 9,430 6249 OTHER CONTRACTUAL SERVICES Curb,Gutter,Sidewalk Replace/Mud Jack 27,111 27,790 27,790 33,000 33,000 33,825 33,825 STS Crews 14,232 14,585 14,585 14,500 14,500 14,860 14,860 Ring Route Painting 69,434 57,170 57,170 57,000 57,000 58,425 58,425 Colored Concrete Sealing - Ring Route 16,728 17,145 17,145 12,000 12,000 12,300 12,300 Colored Concrete Sealing - Cedar Ave 10,988 11,260 11,260 12,000 12,000 12,300 12,300 Cedar Avenue Irrigation System Maint 3,424 3,510 3,510 7,000 7,000 7,175 7,175 RR Misc. (Masonry, Trees, Sidewalks)5,000 5,000 5,000 5,000 5,000 5,125 5,125 Repair & Resurface Pathways 48,088 49,290 35,000 35,000 29,000 36,000 30,000 Blvd Weed Spraying 5,340 5,475 5,475 5,500 5,500 5,640 5,640 Cartegraph Conversion to On-line 7,000 7,000 - - - - Tree trimming, removal, stump grinding 20,000 20,000 20,300 20,300 Total 200,345 198,225 183,935 201,000 195,000 205,950 199,950 6255 UTILITIES - ELECTRIC Galaxie Sprinklers 500 400 400 525 525 410 410 Cedar Avenue 103 100 100 105 105 100 100 Gallavant Sprinklers 700 500 500 750 220 515 340 Total 1,303 1,000 1,000 1,380 850 1,025 850 6257 UTILITIES -WATER/SEWER Gallavant/Galaxie Sprinklers 400 410 410 410 410 420 420 Cedar Avenue 2,435 2,490 2,490 2,490 1,290 1,380 Total 2,835 2,900 2,900 2,900 1,700 420 1,800 6265 REPAIRS - EQUIPMENT Heavy Equipment 16,022 12,510 12,510 17,005 12,005 13,330 12,000 2-Way Radios, Pagers 519 540 540 556 556 570 570 Paint/Repair Truck frame/box 2,194 2,270 2,270 2,338 2,338 2,395 2,395 3 Bucket Truck Annual Inspections 1,650 1,700 1,700 1,751 1,751 1,795 1,795 Total 20,385 17,020 17,020 21,650 16,650 18,090 16,760 6275 SCHOOLS/CONF/EXP - LOCAL MN APWA / T2 / Snow Plow Seminar 615 630 400 630 630 645 645 Supervisor Training 305 315 100 315 315 325 Total 920 945 500 945 945 645 970 6277 MILEAGE/AUTO ALLOWANCE Car Allowance 3,600 3,600 3,400 3,600 3,600 3,600 3,600 Total 3,600 3,600 3,400 3,600 3,600 3,600 3,600 6280 DUES & SUBSCRIPTIONS Superintendent Assoc. & Subscription 420 420 200 420 420 430 430 Cartegraph On-line Licenses - 5,000 5,000 5,000 5,125 Total 420 5,420 5,200 420 5,420 430 5,555 6281 UNIFORM/CLOTHING ALLOWANCE Uniforms & Boots (15 x $500)7,585 9,500 10,600 9,500 9,500 9,740 9,740 Total 7,585 9,500 10,600 9,500 9,500 9,740 9,740 6310 RENTAL EXPENSE Screener Bucket Attachment 3,590 3,675 3,675 3,000 500 515 515 Total 3,590 3,675 3,675 3,000 500 515 515 6399 OTHER CHARGES Street Waste Hauling License 100 100 100 100 - 105 - Total 100 100 100 100 - 105 - 181 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 31: STREET MAINTENANCE - 1600 Public Works Department COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6730 CAPITAL OUTLAY - VEHICLES Replace 3/4 Ton Pickup/Plow 313 $35,700 Equip fund Replace F550 Truck /Plow 323 $73,500 Equip fund Replace F550 Truck / Plow 325 $73,500 Equip fund Replace F550 Bucket Truck 326 $105,000 Equip fund Replace Skid Loader 332 $39,000 Equip fund Replace JD 997 Mower 335 $22,000 Equip fund Replace JD 997 Mower 349 $22,000 Equip fund Replace Toolcat 5600 347 $56,200 Equip fund Replace Single Axle 314 Plow $217,000 Equip fund VERF Replace Tandem Axle 344 Plow, $231,000 Equip fund VERF Replace 3/4 Ton Pickup 316, $35,000 Equip fund VERF Replace Forklift 328, $31,000 Equip fund VERF Replace Tandem Dump 319 - $230,600 VERF VERF Replace 3/4 Ton Pickup 360 - $35,000 VERF VERF Replace F550 Chip Dump 361 - $70,000 VERF VERF Total - - - - - - - 6740 CAPITAL OUTLAY - OTHER ITEMS Replace Air Compressor 302 - $18,500 VERF VERF 2004 JCB 520 Loadall 333 - $73,600 VERF VERF Snow Pushers 18,000 40,000 18,000 - Add Blacktop Roller - $17,000 17,000 17,000 - Replace Vermeer Chipper 309 - $54,200 VERF VERF Total - 18,000 40,000 18,000 17,000 17,000 - 6745 VEHICLE REPLACEMENT VERF - Vehicle Repl. Charges - 185,000 185,000 185,000 185,000 194,370 194,370 Total 185,000 185,000 185,000 185,000 194,370 194,370 Total Net of Personnel 484,572 670,570 684,740 692,878 660,168 697,549 668,625 TOTAL EXPENSES 1,852,200$ 2,095,385$ 2,102,855$ 2,285,983$ 2,182,533$ 2,394,959$ 2,294,890$ 182 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 32 1660 & 1665 SNOW AND ICE REMOVAL Public Works DESCRIPTION OF ACTIVITY This subsection of the Public Works Streets Division provides for snow plowing and ice control along the public street system. The budget includes funds for overtime expenses when plowing is conducted after hours or weekends. Road salt and ice control materials are also funded through this business unit. The City purchases road salt materials through the cooperative purchasing program administered by the State of Minnesota. SERVICE CATEGORIES The Public Works Street Maintenance Division provides the following winter road maintenance services for the City of Apple Valley. 1. Snow Plowing Services  Conduct snow plowing response to winter storms for 424 lane miles of the City public street system in the most efficient process possible with available resources  Provide trained operators to simultaneously deploy equipment within 14 plow districts within the City for winter storm events  Maintain plowing vehicle fleet consisting of 2 tandem axel trucks, 10 single axel plow trucks, two large loaders, two midsized loaders, nine pick-up trucks with plows, and four versatile tractors. 2. Snow Removal and Hauling Services  Remove excess snow accumulations at intersections to maintain safe sightlines for vehicle traffic  Remove excess snow storage from City facilities and along collector roadways to the extent feasible with available resources  Maintain snow loading equipment and use contract truck hauling to transport excess snow material 3. Ice Control Services  Maintain adequate road salt inventories to provide deicing of public roadways  Conduct advanced deicing strategies, including ground speed sensing of salt spreaders, pre-wetting brine injection on all salt trucks, and on-site mixing of specialized brine solutions for road salt wetting liquids 183  Provide anti-icing treatment along selected roadways to preempt ice formation and reduce overall salt usage MAJOR OBJECTIVES FOR 2019 In addition to recurring annual duties, the Public Works Department continues development of the anti-icing program. An anti-icing program involves pretreatment of streets prior to major snow and ice storm events to proactively inhibit the bonding of ice onto the surface of streets. Anti-icing activities result in an overall reduction in the total salt usage, which translates into cost savings for the City and reduced impacts to the environment. During the winter of 2016/2017, staff implemented a mobile management operation to accurately monitor and record de-icing material application and increase plowing operation efficiency. In 2019, staff plans to increase the use of all liquid de-icers on selected plow routes. MAJOR OBJECTIVES FOR 2020 In 2020, staff will continue to provide cost effective snow and ice control for the City. Staff will build on the expected positive results of the anti-icing program began in the previous years. This program involves the pretreatment of streets prior to major snow and ice storm events to proactively inhibit the bonding of ice onto the surface of streets. Anti-icing activities result in an overall reduction in the total salt usage, which translates into cost savings for the City and reduced impacts to the environment. If positive results are observed, additional use of all liquid solutions will be expanded to other routes. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2015 2016 2017 2018 2019 2020 Number of Lane Miles Maintained 416 424 424 429 429 429 Number of Snow/Ice Events per Year 29 40 32 40 40 40 Tons of Salt Material Used 1,900 2,300 2550 3,000 3,000 3,000 Regular Status Personnel Schedule – FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 Overtime Hours Incurred 1963.75 3600 3400 3400 4000 4000 184 Summary Budget Department 32 Snow & Ice Removal (Overtime) 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Adopted Proposed Proposed Proposed Expenditures: Salaries & Wages 88,818 109,346 53,337 145,550 120,000 120,000 124,000 Emp. Benefits 16,411 19,960 10,200 32,765 27,455 32,480 33,515 Supplies 184,544 173,611 181,835 200,770 207,765 230,323 236,240 Contractual Serv.4,583 3,208 5,812 13,675 13,850 15,124 15,836 Training/Travel/Dues 1,795 1,760 1,629 1,915 1,960 1,913 1,945 Total Exp 296,151 307,885 252,813 394,675 371,030 399,840 411,536 Net addition to (use of) general revenues (296,151) (307,885) (252,813) (394,675) (371,030) (399,840) (411,536) 2019 Capital Outlay: See VERF 2020 Capital Outlay: See VERF 185 City of Apple Valley Department Expense Summary Budget Years (2019-2020) SNOW & ICE REMOVAL Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 186 0 0 263 6113 - OVERTIME-REGULAR EMPLOYEES 88,632 109,346 53,337 120,000 136,679 145,000 120,000 149,000 124,000 6122 - COMP REQUEST 0 0 0 -365 6124 - OVERTIME-SEASONAL TEMP 1,104 6105 - SALARIES AND WAGES 88,818 109,346 53,337 120,000 137,681 145,000 120,000 149,000 124,000 6138 - MEDICARE 1,256 1,541 762 1,740 1,935 2,105 2,105 2,160 2,160 6139 - FICA 5,372 6,589 3,260 7,440 8,275 7,960 7,960 7,960 7,960 6141 - PENSIONS-PERA 6,661 8,201 4,000 9,000 10,242 10,875 10,875 11,175 11,175 6142 - WORKERS COMPENSATION 3,122 3,629 2,177 9,275 5,023 11,540 11,540 12,220 12,220 6144 - LONG-TERM DISABILITY INSURANCE 0 6125 - EMPLOYEE BENEFITS 16,411 19,960 10,200 27,455 25,476 32,480 32,480 33,515 33,515 6100 - TOTAL PERSONNEL SERVICES 105,229 129,305 63,537 147,455 163,157 177,480 152,480 182,515 157,515 6211 - SMALL TOOLS & EQUIPMENT 310 162 0 0 6215 - EQUIPMENT-PARTS 26,994 28,257 19,161 27,100 9,661 24,823 24,823 25,265 25,265 6229 - GENERAL SUPPLIES 157,239 145,192 162,674 180,665 141,517 205,500 205,500 210,975 210,975 6205 - SUPPLIES 184,543 173,611 181,835 207,765 151,179 230,323 230,323 236,240 236,240 6249 - OTHER CONTRACTUAL SERVICES 4,583 3,208 5,812 13,850 19,918 21,124 15,124 15,836 15,836 6230 - CONTRACTUAL SERVICES 4,583 3,208 5,812 13,850 19,918 21,124 15,124 15,836 15,836 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 1,700 1,720 1,600 1,760 0 1,813 1,813 1,845 1,845 6277 - MILEAGE/AUTO ALLOWANCE 95 40 29 200 80 100 100 100 100 6270 - TRNG/TRAVL/DUES/UNIF 1,795 1,760 1,629 1,960 80 1,913 1,913 1,945 1,945 6200 - TOTAL OPERATING COSTS 190,921 178,578 189,276 223,575 171,176 253,360 247,360 254,021 254,021 6301 - OTHER EXPENDITURES 0 0 0 0 6300 - TOTAL OTHER EXPENDITURES 0 0 0 0 6701 - TOTAL CAPITAL OUTLAY 0 0 0 0 6700 - TOTAL CAPITAL OUTLAY 0 0 0 0 296,151 307,883 252,813 371,030 334,333 430,840 399,840 436,536 411,536 186 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 32: SNOW & ICE REMOVAL - 1660 & 1665 Public Works Department COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 6113 Overtime - Regular 145,550 120,000 145,000 145,000 120,000 149,000 124,000 6138 Medicare 2,110 1,740 1,740 2,105 2,105 2,160 2,160 6139 FICA 9,025 7,440 7,440 7,960 7,960 7,960 7,960 6141 Pension - PERA 10,915 9,000 9,000 10,875 10,875 11,175 11,175 6142 Work Comp Ins 10,715 9,275 9,275 11,540 11,540 12,220 12,220 6144 Long-Term Disability Insurance - Position Changes (Attach Form) Total 178,315 147,455 172,455 177,480 152,480 182,515 157,515 6215 EQUIPMENT - PARTS Tire Chains 1,045 2,000 2,000 2,060 2,060 2,100 2,100 Plow Cutting Edges 20,000 21,000 21,000 21,630 21,630 21,525 21,525 Backup Alarms/Light Bars 1,075 1,100 1,100 1,133 1,133 1,640 1,640 Additive Tank - 3,000 3,000 - - Total 22,120 27,100 27,100 24,823 24,823 25,265 25,265 6229 GENERAL SUPPLIES Salt, Ice Control 113,700 113,790 113,790 100,500 100,500 103,000 103,000 less offsetting revenue from salt sale to ISD 196 (12,000) (12,000) (18,800) (14,000) (14,000) (14,000) (14,000) Clear Lane 70,000 71,750 71,750 109,000 109,000 111,725 111,725 Anti-Icing Additives 6,950 7,125 7,125 10,000 10,000 10,250 10,250 Total 178,650 180,665 173,865 205,500 205,500 210,975 210,975 6249 OTHER CONTRACTUAL SERVICES Contract Snow Removal Equip 1,025 1,050 - 1,082 1,082 1,025 1,025 Plow Damage Sod Repairs 3,000 3,050 18,000 10,000 4,000 4,100 4,100 Trucking 4,300 4,350 - 4,480 4,480 4,459 4,459 Precise Mobile Air Time (GPS) Annual Fee 2,000 2,000 2,000 2,060 2,060 2,152 2,152 Precise Mobile Air Time (GPS)3,350 3,400 3,400 3,502 3,502 4,100 4,100 Total 13,675 13,850 23,400 21,124 15,124 15,836 15,836 6275 SCHOOL/CONF/EXP - LOCAL Snow Removal School-DCTC 1,715 1,760 1,760 1,813 1,813 1,845 1,845 Total 1,715 1,760 1,760 1,813 1,813 1,845 1,845 6277 MILEAGE Snow & Ice Monitoring 200 200 100 100 100 100 100 Total 200 200 100 100 100 100 100 Total Net of Personnel 216,360 223,575 226,225 253,360 247,360 254,021 254,021 TOTAL EXPENSES 394,675$ 371,030$ 398,680$ 430,840$ 399,840$ 436,536$ 411,536$ 187 Notes: 188 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 33 1680 TRAFFIC SIGNS/ SIGNALS/ MARKERS Public Works DESCRIPTION OF ACTIVITY This subsection of the Public Works Street Maintenance Division provides for the maintenance of all signs, pavement markings and traffic signals located within the City street right-of-way. SERVICE CATEGORIES Maintenance for the City’s traffic signs along public roadways, traffic control signal systems and pavement markings include the following services provided by Public Works Department staff using city-owned equipment, contractual services from private companies and inter-agency resources through joint powers agreements. 1. Traffic Sign Maintenance Services  Supply and maintain approximately 5,800 traffic control and street name signs throughout the City using public works staff and equipment  Inventory and monitor sign conditions using sign management software  Perform routine sign replacement to maintain Federal and State retroreflectivity standards for traffic signs in accordance with adopted City policy  Replace damaged signs and knock-downs 2. Traffic Signal System Maintenance Services  Provide maintenance for 12 city-owned traffic control signal systems through a Joint Powers Agreement with Dakota County, including signal programing, relamping, and minor electrical repairs  Contract for major electrical and equipment repair work for city-owned traffic control signal systems through a standing service contract with a private contractor  Respond to signal damage incidents and address questions regarding the operation of city-owned traffic control signal systems 3. Pavement Marking Maintenance Services  Inventory and monitor the condition of pavement markings on public streets in accordance with pending Federal and State standards  Provide for the repainting of all pavement markings annually to maintain compliance with standards 189 MAJOR OBJECTIVES FOR 2019 In addition to recurring annual duties, the Public Works Department continues to develop the street sign management program to achieve compliance with new Federal mandates for sign retro-reflectivity requirements. Retro-reflectivity is a term that refers to the amount of light reflected from vehicle headlights back toward the vehicle and the driver's eyes, making the signs appear brighter and easier to see at night. Road authorities must establish and implement a sign assessment or management method that will maintain minimum levels of sign retro-reflectivity. Additionally, staff will continue to locate via GPS all newly installed signs. This data is then used within both our GIS and Asset Management programs. MAJOR OBJECTIVES FOR 2020 In addition to recurring annual duties, the Public Works Department continues to develop the street sign management program to achieve compliance with new Federal mandates for sign retro-reflectivity requirements. Staff plans to expand the use of Cartegraph, the asset management system, for field use. This will include utilizing Cartegraph for all in-field work tasks related to signs. Examples include: sign replacements, sign knock-downs and new sign installations. Of course, staff will continue to locate via GPS all newly installed signs. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Proposed Proposed Proposed Item 2015 2016 2017 2018 2019 2020 Number of Street Signs 5765 5880 6348 6380 6390 6400 Number of Signs Replaced 573 354 402 520 520 520 Markings Repainted (ft) 275,480 453,245 706,240 700,000 700,000 700,000 STAFFING Regular Status Personnel Schedule – FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 Technical Specialist Existing position transferred from Streets Division 1600 1 1 1 1 1 1 Temporary Status Personnel Schedule - Hours Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 None 190 Summary Budget Department 33 - Traffic Signs/Signals/Markers 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Adopted Proposed Proposed Proposed Expenditures: Salaries & Wages 70,063 66,089 67,467 62,170 64,715 68,945 68,945 Emp. Benefits 15,203 13,930 14,964 14,365 14,990 16,290 16,290 Supplies 47,127 31,809 33,401 49,485 39,850 41,815 41,815 Contractual Serv.46,423 71,216 90,171 68,840 101,000 99,425 99,425 Repairs & Maint.(3,996) (520) 651 770 785 1,025 1,025 Training/Travel/Dues - - - - 4,000 4,100 4,100 Other Exp.(3) 171 95 - - - - Capital outlay - - - - 20,000 9,000 - Total Exp 174,818 182,697 206,749 195,630 245,340 240,600 231,600 Net addition to (use of) general revenues (174,818) (182,697) (206,749) (195,630) (245,340) (240,600) (231,600) Capital Outlay 2019: None Capital Outlay 2020: None 191 City of Apple Valley Department Expense Summary Budget Years (2019-2020) TRAFFIC SIGNS/SIGNALS/MARKERS Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 69,877 65,174 65,352 63,010 24,684 65,065 65,065 66,985 66,985 6112 - SALARY-SEASONAL TEMP 186 916 1,982 867 6113 - OVERTIME-REGULAR EMPLOYEES 0 0 132 113 6123 - SALARY-OTHER 1,705 1,900 1,900 1,960 1,960 6105 - SALARIES AND WAGES 70,063 66,089 67,467 64,715 25,665 66,965 66,965 68,945 68,945 6138 - MEDICARE 997 924 964 940 368 970 970 1,000 1,000 6139 - FICA 4,263 3,950 4,123 4,015 1,575 4,155 4,155 4,275 4,275 6141 - PENSIONS-PERA 5,241 4,888 4,912 4,855 1,860 5,025 5,025 5,170 5,170 6142 - WORKERS COMPENSATION 4,702 4,169 4,965 5,000 1,977 5,330 5,330 5,655 5,655 6144 - LONG-TERM DISABILITY INSURANCE 180 185 185 190 190 6145 - MEDICAL INSURANCE 0 0 0 6125 - EMPLOYEE BENEFITS 15,203 13,930 14,964 14,990 5,779 15,665 15,665 16,290 16,290 6100 - TOTAL PERSONNEL SERVICES 85,266 80,020 82,431 79,705 31,444 82,630 82,630 85,235 85,235 6211 - SMALL TOOLS & EQUIPMENT 722 1,605 1,531 2,410 180 2,310 2,310 4,110 4,110 6212 - MOTOR FUELS/OILS 3,474 2,614 496 3,000 883 3,100 2,600 2,665 2,665 6215 - EQUIPMENT-PARTS 1,232 594 1,782 1,700 1,070 1,775 1,775 1,820 1,820 6229 - GENERAL SUPPLIES 41,699 26,996 29,591 32,740 15,814 32,740 32,740 33,220 33,220 6205 - SUPPLIES 47,127 31,809 33,401 39,850 17,946 39,925 39,425 41,815 41,815 6239 - PRINTING 0 0 0 0 0 0 0 6249 - OTHER CONTRACTUAL SERVICES 46,423 71,216 90,171 101,000 38,081 102,400 97,000 99,425 99,425 6230 - CONTRACTUAL SERVICES 46,423 71,216 90,171 101,000 38,081 102,400 97,000 99,425 99,425 6265 - REPAIRS-EQUIPMENT 225 0 1,095 785 355 1,000 1,000 1,025 1,025 6269 - REPAIRS-OTHER -4,221 -520 -444 -152 6260 - REPAIRS AND MAINTENA -3,996 -520 651 785 203 1,000 1,000 1,025 1,025 6280 - DUES & SUBSCRIPTIONS 4,000 3,221 4,000 4,000 4,100 4,100 6270 - TRNG/TRAVL/DUES/UNIF 4,000 3,221 4,000 4,000 4,100 4,100 6200 - TOTAL OPERATING COSTS 89,554 102,506 124,223 145,635 59,451 147,325 141,425 146,365 146,365 6310 - RENTAL EXPENSE 0 171 97 0 0 6333 - GENERAL-CASH DISCOUNTS -3 0 -2 -5 6301 - OTHER EXPENDITURES -3 171 95 0 -5 6300 - TOTAL OTHER EXPENDITURES -3 171 95 0 -5 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 0 0 20,000 0 9,000 0 6701 - TOTAL CAPITAL OUTLAY 0 0 0 20,000 0 9,000 0 6700 - TOTAL CAPITAL OUTLAY 0 0 0 20,000 0 9,000 0 174,818 182,697 206,749 245,340 90,891 229,955 224,055 240,600 231,600 192 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 33: TRAFFIC SIGNS/SIGNALS/MARKERS - 1680 Public Works Department COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 60,670 63,010 63,010 65,065 65,065 66,985 66,985 6123 Salaries - Other 1,500 1,705 1,705 1,900 1,900 1,960 1,960 6138 Medicare 900 940 940 970 970 1,000 1,000 6139 FICA 3,855 4,015 4,015 4,155 4,155 4,275 4,275 6141 Pension - PERA 4,865 4,855 4,855 5,025 5,025 5,170 5,170 6142 Worker's Compensation 4,575 5,000 5,000 5,330 5,330 5,655 5,655 6144 Long-Term Disability Insurance 170 180 180 185 185 190 190 6145 Hospital & Life Insurance Total 76,535 79,705 79,705 82,630 82,630 85,235 85,235 6211 SMALL TOOLS Sign Post Puller 1,800 1,800 Post pounder 2,000 2,000 Replace Power Tool on Sign Truck 2,050 2,100 2,100 1,500 1,500 Hammer Drill 500 500 General Tools for Sign Install - Replace 310 310 310 310 310 310 310 Total 2,360 2,410 2,410 2,310 2,310 4,110 4,110 6212 MOTOR FUELS/OILS No lead Fuel - Unit 338 3,430 3,000 100 3,100 2,600 2,665 2,665 Total 3,430 3,000 100 3,100 2,600 2,665 2,665 6215 EQUIPMENT PARTS Vehicle Parts - Unit 338 500 400 400 425 425 435 435 Signal Parts, Circuit Bds, Loop Detectors 1,500 1,300 1,300 1,350 1,350 1,385 1,385 Total 2,000 1,700 1,700 1,775 1,775 1,820 1,820 6229 GENERAL SUPPLIES Crosswalk Striping Paint 2,613 2,680 3,000 1,680 1,680 3,000 3,000 Street Name Plate Replacement 9,418 9,650 7,000 7,650 7,650 7,200 7,200 Post - Traffic Signs 8,374 8,580 6,000 6,580 6,580 6,000 6,000 Bracket & Misc Hardware 1,570 1,610 1,700 1,000 1,000 1,700 1,700 Traffic Control Signs 8,370 8,580 7,000 6,580 6,580 7,000 7,000 Project Signs, Brackets, Posts Replace 9,420 9,650 6,000 7,650 7,650 6,300 6,300 Replace Counter Batteries (Resume '15)1,255 1,290 1,300 900 900 1,300 1,300 Traffic Cones and Temp Traffic Control 675 700 720 700 700 720 720 Reduce to trend (10,000) Total 41,695 32,740 32,720 32,740 32,740 33,220 33,220 6249 OTHER CONTRACTUAL SERVICES Street Striping - JPA 45,000 68,000 68,000 70,000 64,600 66,215 66,215 Signal Maint - Dakota Co Agreement 11,500 20,000 20,000 20,000 20,000 20,500 20,500 Semaphore Painting (2 per year)5,300 5,400 - 10,800 10,800 11,070 11,070 Traffic Signal Rehab & Repairs 5,440 - - - - Cartegraph Maintenance Fee 1,600 1,600 1,600 1,600 1,600 1,640 1,640 Cartegraph Conversion to On-line 6,000 6,000 - - Total 68,840 101,000 95,600 102,400 97,000 99,425 99,425 6265 REPAIRS - EQUIPMENT Traffic Counters (resume exp 2014)770 785 785 1,000 1,000 1,025 1,025 Total 770 785 785 1,000 1,000 1,025 1,025 6280 DUES & SUBSCRIPTIONS Cartegraph On-line Licenses - 4,000 4,000 4,000 4,000 4,100 4,100 Total - 4,000 4,000 4,000 4,000 4,100 4,100 6740 CAPITAL OUTLAY - OTHER ITEMS GPS Unit 9,000 - Permanent Feedback Sign - 20,000 10,000 - - - - Total - 20,000 10,000 - - 9,000 - Total Net of Personnel 119,095 165,635 143,315 147,325 141,425 155,365 146,365 TOTAL EXPENSES 195,630 245,340 223,020 229,955 224,055 240,600 231,600 193 Notes: 194 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 37 1700 Park/Recreation Administration DESCRIPTION OF ACTIVITY Expenses related to most full-time Parks & Recreation staff members, along with expenses that are accounted as administrative. MAJOR OBJECTIVES FOR 2019 Maintain the same level of administrative members and services as previous years. Provide/maintain comprehensive parks and recreation activities, open space, and trail system that residents will utilize and be proud of. MAJOR OBJECTIVES FOR 2020 Maintain a high level of administrative services to enable Park Maintenance, Arenas, Golf Course, and Recreation divisions to meet the ever-changing needs and expectations of residents by achieving comprehensive parks and recreation activities, open space, and a trail system that will promote positive growth of individuals and community. To develop, promote, collaborate and deliver leisure programs and facilities that target the leisure service needs of the Apple Valley community. The course of the leisure services offerings are in direct response to and align with our community interests. IMPACT MEASURES / PERFORMANCE INDICATORS Actual 2016 Actual 2017 Projected 2018 Projected 2019 Projected 2020 Support Community Celebrations: • Freedom Days      • Mid-Winter Fest      • Music in the Park      • Winter Concert Series at Valleywood      Support Parks and Recreation Advisory Committee: • Number of public meetings: 6 6 6 6 6 Support of local Civic Organizations: • Valley Athletic Association      • Eastview Athletic Association      • Apple Valley Hockey Association      • Eastview Hockey Association      • Boy Scouts / Girl Scouts      • Rotary Club      • Chamber of Commerce      195 Regular Status Personnel Schedule –FTE’s Actual Actual Actual Proposed Proposed Position Title 2016 2017 2018 2019 2020 Parks and Recreation Director 1 1 1 1 1 Recreation Superintendent 1 0 0 0 0 Recreation Manager 0 1 1 1 1 Recreation Supervisor II 3.0 3.0 3.0 3.0 3.0 Administrative Coordinator 1 1 1 1 1 Department Specialist 1 1 1 1 1 Custodian .70 .70 .70 .70 .70 Temporary Status Personnel Schedule –(# hours) Adopted Adopted Proposed Proposed Proposed Position Title 2016 2017 2018 2019 2020 Seasonal 1560 1560 1560 1560 1560 Summary Budget Department 37 - Park/Recreation Administration 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 570,127 549,862 602,527 606,605 621,510 651,515 677,290 Emp. Benefits 163,365 160,689 172,041 179,295 186,320 186,595 196,580 Supplies 3,111 2,267 2,020 3,600 3,600 3,600 3,600 Contractual Serv.54,904 71,332 57,521 67,000 63,000 77,000 70,000 Repairs & Maint.3,599 4,519 5,494 3,000 3,000 5,000 5,000 Training/Travel/Dues 13,671 13,674 12,798 15,650 15,650 15,650 15,650 Other Exp.60,647 67,123 68,109 62,500 62,800 62,800 64,300 Capital outlay - - - - - - - Misc - - - - - - - Total Exp 869,424 869,466 920,510 937,650 955,880 1,002,160 1,032,420 Net addition (use) of general revenues (869,424) (869,466) (920,510) (937,650) (955,880) (1,002,160) (1,032,420) 2019 CAPITAL OUTLAY None 2020 CAPITAL OUTLAY None 196 City of Apple Valley Department Expense Summary Budget Years (2019-2020) PARK/RECREATION ADMINISTRATION Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 505,994 475,217 526,641 525,780 257,740 552,540 552,540 576,300 576,300 6111 - SALARY PART-TIME 61,444 71,660 73,305 73,555 35,556 76,810 76,810 80,000 80,000 6112 - SALARY-SEASONAL TEMP 143 0 0 0 6113 - OVERTIME-REGULAR EMPLOYEES 1,292 1,462 1,141 1,060 660 1,100 1,100 1,200 1,200 6114 - OVERTIME PART-TIME EMPLOYEES 0 0 0 0 6121 - INSURANCE CASH BENEFIT 1,397 1,380 1,440 720 6123 - SALARY-OTHER 21,115 21,065 21,065 19,790 19,790 6105 - SALARIES AND WAGES 570,127 549,861 602,527 621,510 294,676 651,515 651,515 677,290 677,290 6138 - MEDICARE 8,046 7,707 8,595 9,015 4,190 9,450 9,450 9,820 9,820 6139 - FICA 34,275 32,953 36,752 38,180 17,915 39,615 39,615 40,740 40,740 6141 - PENSIONS-PERA 42,655 41,023 44,597 46,615 22,047 48,865 48,865 50,795 50,795 6142 - WORKERS COMPENSATION 4,017 3,678 4,226 4,610 2,159 4,980 4,980 5,355 5,355 6143 - UNEMPLOYMENT COMPENSATION 1,837 6144 - LONG-TERM DISABILITY INSURANCE 1,305 1,292 1,057 1,500 482 1,570 1,570 1,630 1,630 6145 - MEDICAL INSURANCE 65,176 67,123 78,343 86,400 40,691 92,160 90,715 98,640 96,840 6146 - DENTAL INSURANCE 5,161 4,730 6,324 0 3,066 6147 - LIFE INSURANCE-BASIC 35 34 36 0 17 6148 - LIFE INSURANCE-SUPP/DEPEND 2,695 2,149 1,148 0 234 6170 - EMPLOYEE PAID PREMIUMS -9,036 -2,927 0 -8,600 0 -8,600 6125 - EMPLOYEE BENEFITS 163,365 160,689 172,041 186,320 89,711 196,640 186,595 206,980 196,580 6100 - TOTAL PERSONNEL SERVICES 733,493 710,551 774,568 807,830 384,387 848,155 838,110 884,270 873,870 6210 - OFFICE SUPPLIES 2,643 1,439 1,646 2,300 734 2,300 2,300 2,300 2,300 6211 - SMALL TOOLS & EQUIPMENT 20 100 0 100 0 100 100 100 100 6215 - EQUIPMENT-PARTS 0 0 0 200 0 200 200 200 200 6229 - GENERAL SUPPLIES 447 728 373 1,000 77 1,000 1,000 1,000 1,000 6205 - SUPPLIES 3,111 2,267 2,020 3,600 811 3,600 3,600 3,600 3,600 6235 - CONSULTANT SERVICES 5,784 11,423 0 6,000 0 35,000 19,000 10,000 10,000 6237 - TELEPHONE/PAGERS 1,864 2,605 3,363 2,500 3,519 2,500 2,500 2,500 2,500 6238 - POSTAGE/UPS/FEDEX 10,148 16,998 14,007 14,000 3,554 14,000 14,000 14,000 14,000 6239 - PRINTING 36,564 39,836 38,675 40,000 14,809 41,000 41,000 43,000 43,000 6240 - CLEANING SERVICE/GARBAGE 210 0 0 0 6249 - OTHER CONTRACTUAL SERVICES 335 470 1,476 500 0 500 500 500 500 6230 - CONTRACTUAL SERVICES 54,904 71,332 57,521 63,000 21,881 93,000 77,000 70,000 70,000 6265 - REPAIRS-EQUIPMENT 3,599 4,519 5,494 3,000 2,331 5,000 5,000 5,000 5,000 6260 - REPAIRS AND MAINTENA 3,599 4,519 5,494 3,000 2,331 5,000 5,000 5,000 5,000 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 500 2,012 401 3,000 456 3,000 3,000 3,000 3,000 6276 - SCHOOLS/CONFERENCES/EXP OTHER 4,502 1,298 5,433 2,000 1,481 2,000 2,000 2,000 2,000 6277 - MILEAGE/AUTO ALLOWANCE 4,525 4,272 4,149 6,000 1,956 6,000 6,000 6,000 6,000 6278 - SUBSISTENCE ALLOWANCE 300 200 350 250 200 250 250 250 250 6280 - DUES & SUBSCRIPTIONS 3,385 5,892 2,465 3,700 1,720 3,700 3,700 3,700 3,700 6281 - UNIFORM/CLOTHING ALLOWANCE 460 0 0 700 331 700 700 700 700 6270 - TRNG/TRAVL/DUES/UNIF 13,671 13,674 12,798 15,650 6,144 15,650 15,650 15,650 15,650 6200 - TOTAL OPERATING COSTS 75,284 91,792 77,833 85,250 31,168 117,250 101,250 94,250 94,250 6310 - RENTAL EXPENSE 5,202 5,495 6,095 6,300 2,173 6,300 6,300 6,300 6,300 6333 - GENERAL-CASH DISCOUNTS -24 -16 -15 -7 6351 - VISA/BANK CHARGES 0 0 57 0 12 6355 - ONLINE REGISTRATION FEES 19,743 26,125 22,872 21,000 13,165 21,000 21,000 22,500 22,500 6399 - OTHER CHARGES 35,726 35,519 39,100 35,500 40,000 35,500 35,500 35,500 35,500 197 City of Apple Valley Department Expense Summary Budget Years (2019-2020) PARK/RECREATION ADMINISTRATION Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6301 - OTHER EXPENDITURES 60,647 67,123 68,108 62,800 55,342 62,800 62,800 64,300 64,300 6300 - TOTAL OTHER EXPENDITURES 60,647 67,123 68,108 62,800 55,342 62,800 62,800 64,300 64,300 6401 - EXPENDITURES 0 0 0 0 0 6400 - TOTAL EXPENDITURES 0 0 0 0 0 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 6701 - TOTAL CAPITAL OUTLAY 0 6700 - TOTAL CAPITAL OUTLAY 0 869,424 869,466 920,510 955,880 470,897 1,028,205 1,002,160 1,042,820 1,032,420 198 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 37: PARK/RECREATION ADMINISTRATION - 1700 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 519,045 525,780 525,780 552,540 552,540 576,300 576,300 6111 Salary-Parttime 71,765 73,555 73,555 76,810 76,810 80,000 80,000 6113 Overtime - Reg 1,060 1,060 1,060 1,100 1,100 1,200 1,200 6123 Salaries - Other 14,735 21,115 21,115 21,065 21,065 19,790 19,790 6138 Medicare 8,795 9,015 9,015 9,450 9,450 9,820 9,820 6139 FICA 37,205 38,180 38,180 39,615 39,615 40,740 40,740 6141 Pension - PERA 45,495 46,615 46,615 48,865 48,865 50,795 50,795 6142 Work Comp Ins 4,255 4,610 4,610 4,980 4,980 5,355 5,355 6144 Long-term Disability Insurance 1,465 1,500 1,500 1,570 1,570 1,630 1,630 6145 Hospital & Life Insurance 82,080 86,400 86,400 92,160 90,715 98,640 96,840 6170 Employee Paid Premiums (8,600) (8,600) Position Changes Total 785,900 807,830 807,830 848,155 838,110 884,270 873,870 6210 OFFICE SUPPLIES Miscellaneous 2,300 2,300 2,300 2,300 2,300 2,300 2,300 Total 2,300 2,300 2,300 2,300 2,300 2,300 2,300 6211 SMALL TOOLS & EQUIPMENT Miscellaneous 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 6215 EQUIPMENT - PARTS Miscellaneous 200 200 200 200 200 200 200 Total 200 200 200 200 200 200 200 6229 GENERAL SUPPLIES Youth Athletic Association 750 500 500 500 500 500 500 Administration 750 500 500 500 500 500 500 - - - Other 750 - - Trend Reduction (1,250) - - Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6235 CONSULTANT SERVICES Technical Asst. Park Develop-General 10,000 6,000 6,000 6,000 6,000 10,000 10,000 Technical Asst. Park Develop-Turf 16,000 - Park Bond Research Firm - Survey 13,000 13,000 Total 10,000 6,000 6,000 35,000 19,000 10,000 10,000 6237 TELEPHONE Miscellaneous 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Stipend-Mobile Communication Total 2,500 2,500 2,500 2,500 2,500 2,500 2,500 6238 POSTAGE/UPS/FEDEX Mail Brochures 14,000 14,000 14,000 14,000 14,000 14,000 14,000 Total 14,000 14,000 14,000 14,000 14,000 14,000 14,000 6239 PRINTING/PUBLISHING Regular/Annual Publications 40,000 40,000 40,000 35,000 35,000 35,000 35,000 Bond Referendum Promotion / Info 6,000 6,000 Facility Advertising / Rental Promotion - 8,000 8,000 Total 40,000 40,000 40,000 41,000 41,000 43,000 43,000 6249 OTHER CONTRACTUAL SERVICES Disabled Program - Interpreters, Aids 500 500 500 500 500 500 500 Total 500 500 500 500 500 500 500 6265 REPAIRS - EQUIPMENT Multi-Use Copier Mntc Agreement 3,000 3,000 3,000 5,000 5,000 5,000 5,000 Total 3,000 3,000 3,000 5,000 5,000 5,000 5,000 6275 SCHOOL/CONF/EXP - LOCAL 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Total 3,000 3,000 3,000 3,000 3,000 3,000 3,000 6276 SCHOOL/CONF/EXP - OTHER Park & Rec Conf. - Director 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Total 2,000 2,000 2,000 2,000 2,000 2,000 2,000 6277 MILEAGE ALLOWANCE Staff mileage 6,000 6,000 6,000 6,000 6,000 6,000 6,000 Total 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6278 SUBSISTANCE ALLOWANCE 250 250 250 250 250 250 250 Total 250 250 250 250 250 250 250 6280 DUES & SUBSCRIPTIONS MRPA, NRPA 3,700 3,700 3,700 3,700 3,700 3,700 3,700 Total 3,700 3,700 3,700 3,700 3,700 3,700 3,700 6281 UNIFORMS/CLOTHING ALLOWANCE 700 700 700 700 700 700 700 Total 700 700 700 700 700 700 700 199 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 37: PARK/RECREATION ADMINISTRATION - 1700 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6310 RENTAL EXPENSE Multi-Use Copier 6,000 6,300 6,300 6,300 6,300 6,300 6,300 Total 6,000 6,300 6,300 6,300 6,300 6,300 6,300 6355 ON-LINE REGISTRATION FEES 21,000 21,000 21,000 21,000 21,000 22,500 22,500 Total 21,000 21,000 21,000 21,000 21,000 22,500 22,500 6399 OTHER CHARGES Volunteer Program 500 500 500 500 500 500 500 4th of July Fireworks 25,000 25,000 25,000 25,000 25,000 25,000 25,000 Portion of fireworks to come from Lodging Tax admin (5,000) (5,000) (5,000) (5,000) (5,000) (5,000) (5,000) 4th of July Parade 20,000 20,000 20,000 20,000 20,000 20,000 20,000 Portion of Parade to come from Lodging Tax admin (5,000) (5,000) (5,000) (5,000) (5,000) (5,000) (5,000) - - - Total 35,500 35,500 35,500 35,500 35,500 35,500 35,500 6351 BANK CHARGE FEES VISA/Bank charges moved to AVCC - - Total - - - - - - - 6740 CAPITAL OUTLAY - OTHER ITEMS Registration Software Upgrade - - - Total - - - - - - - Total Net of Personnel 151,750 148,050 148,050 180,050 164,050 158,550 158,550 TOTAL EXPENSES 937,650$ 955,880$ 955,880$ 1,028,205$ 1,002,160$ 1,042,820$ 1,032,420$ 200 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 38 1710 Park Maintenance DESCRIPTION OF ACTIVITY Maintain the integrity of over 680 acres of park infrastructure. Including 105 athletic fields, 2 aquatic facilities, 54 playgrounds, 20 basketball and tennis courts, 26 park buildings, 6 pickleball courts, 80 miles of plowable paths, 32 parking lots, 19 outdoor ice rinks, 1 disc golf course, and a skate park. Keeping the park system safe and enjoyable for the user. Objectives for 2019 • Provide a healthy and safe experience for the user of our 680 acres of park system, trails and facilities • Facilitate the redesign of Kelley Park, incorporating the clock tower donated by the Apple Valley Rotary Club • Remodel the JCRPE concession building • Build new pickle ball courts at the JCRPW Teen Center • Install new timed locks on the restroom buildings at Alimagnet, Redwood, Kelley, Farquar, Quarry Pointe and JCRPE. Objectives for 2020 • Overlay pathway system at Cobblestone • Install LED lighting on the JCRPE ball field complex • Replace backstops at Valley Middle • Upgrade filter baskets at the Aquatic Center • Reroof the JCRPW multi-purpose building, formerly known as the Teen Center • Replace dock at Lac Lavon • Upgrade play structures in the park system through use of a potential bond referendum 201 IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actuals Projected Projected Projected Item 2016 2017 2018 2019 2020 Parkland Acres 680 680 680 680 685 Add’l Cobblestone & Kelley Acres 5 Athletic Field Maintenance Athletic Fields 105 105 105 105 105 Park Grounds Maintenance Managed Turf 398 acres/wk 398 acres/wk 398 acres/wk 398 acres/wk 398 acres/wk Planting Beds Maintained 39 39 39 39 41 Irrigation Systems 7 7 7 7 7 Ice Rink Maintenance Outdoor Sheets of Pleasure Rink Ice 25 9 9 9 9 Outdoor Hockey Rinks 11 10 10 10 10 Park Shelter/Building Maintenance Park Shelters/Buildings 24 24 26 26 26 Playground Structure Maintenance Playgrounds 53 54 54 54 54 Certified Playground Inspectors 2 2 2 2 3 Sidewalk,Pathway, Lot Maintenance Internal Park Paths 15 Miles 19 Miles 19 Miles 20 Miles 20 Miles Pathway and Sidewalk Plowing 72 Miles 75 Miles 75 Miles 79 Miles 79 Miles Parking Lots Maintained 31 31 31 32 32 Outdoor Court & Game Area Maintenance Pickleball Courts 6 6 6 6 6 Tennis Courts 20 20 20 20 20 Basketball Courts 20 20 20 20 20 Volleyball Courts 17 17 17 17 17 Disc Golf Course 1 1 1 1 1 Outdoor Skate Park 1 1 1 1 1 Archery Range 1 1 1 1 1 Swimming Pool Maintenance Redwood Pool 1 1 1 1 1 Family Aquatic Center 1 1 1 1 1 Certified Pool Operators 3 3 3 3 4 Regular Status Personnel Schedule –FTE’s Actual Actual Actual Proposed Proposed Position Title 2016 2017 2018 2019 2020 Park Maintenance Superintendent 1 1 1 1 1 Park Foreman 3 3 3 3 3 Tech Specialist 5 5 5 5 5 Park Maintenance I / II 7 7 8 8 8 Seasonal Hours Personnel Schedule – Actual Actual Proposed Proposed Proposed 2016 2017 2018 2019 2020 Seasonal Staff Hours 28,098 28,348 28,350 28,350 28,350 202 COMPARATIVE BUDGET EXPENDITURES The following table is the expenses that have been captured over the past three years related to the service categories . Starting with 2015, three new service categories were added, previous costs for these activities were included within other Park Maintenance service areas. Service categories 2015 Actual % of total Dept 2016 Actual % of total Dept 2017 Actual % of total Dept 1710 Park Management 656,942 25.9% 899,728 31.1% 1,009,691 36.0% 1715 /1780 Athletic Fields 513,370 20.2% 543,509 18.8% 493,297 17.0% 1720/1770/1760 Park Grounds 590,383 23.3% 640,088 22.1% 642,262 23.0% 1725 Ice Rinks 88,907 3.5% 84,084 2.9% 76,047 2.0% 1730 Park Shelter/Buildings 192,951 7.6% 146,975 5.1% 149,364 5.0% 1735 Playground Structures 19,439 0.8% 78,446 2.7% 173,157 6.0% 1740 Sidewalk,Pathway, Lot Maint/Plowing 45,238 1.8% 52,371 1.8% 34,005 1.0% 1745 Court/Game Areas 16,406 0.6% 5,655 0.2% 12,833 0.4% 1750 Swimming Pools 64,367 2.5% 59,816 2.1% 84,798 3.0% 1755 Recreation Support 6,387 0.3% 9,058 0.3% 4,942 0.1% 1765 Equipment 175,111 6.9% 180,249 6.2% 197,728 7.0% 1770 General Maintenance 10,583 0.4% 18,175 0.6% 32,296 1.0% 1771 Vandalism Repair 2,750 0.1% 1,354 0.0% 1,485 0.0% 1775 Training 11,724 0.5% 11,338 0.4% 21,827 0.6% 1785 Other Dept. Support 322 .0% 321 0.0% 108 0.0% Total Park Maint Department 2,538,493 100.0% 2,895,661 100.0% 2,749,197 100.0% 203 Summary Budget Department 38 - Park Maintenance 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Adopted Proposed Proposed Proposed Revenue: Expenditures: Salaries & Wages 1,172,277 1,241,820 1,248,914 1,257,115 1,297,585 1,318,860 1,386,995 Emp. Benefits 402,935 432,838 436,938 470,055 484,410 466,455 500,410 Supplies 275,171 271,444 266,669 297,600 301,600 294,100 297,100 Contractual Serv.165,239 163,102 183,512 170,500 180,500 181,500 198,000 Utilities 196,886 231,600 195,171 195,500 205,500 225,700 228,700 Repairs & Maint.56,092 93,639 117,672 109,220 128,000 58,500 115,000 Training/Travel/Dues/Uniforms 13,847 10,695 13,508 17,050 15,100 18,300 18,300 Other Exp.53,312 55,733 59,351 56,500 57,550 61,000 62,000 Capital outlay 48,545 212,122 227,289 33,000 41,600 40,000 - VERF 212,950 231,000 236,780 236,700 Total Exp 2,384,304 2,712,993 2,749,024 2,819,490 2,942,845 2,901,195 3,043,205 Net addition (use) of general revenues (2,384,304) (2,712,993) (2,749,024) (2,819,490) (2,942,845) (2,901,195) (3,043,205) 2019 Capital Outlay Funded in General Fund Budget Funded Object #6269 – Repairs Concrete replacements JCRPE Gazebos 13,500 Electronic Locks on Restrooms (six) 0 Backstop replacement Valley Middle 1,2,3 &4 60,000 Re-Roof JCRP Shop 0 Crack-fill and chip seal all JCRPW Lots 60,000 Re-build Pennock Tennis 0 Remodel JCRPE Concessions Area 40,000 40,000 133,500 2020 Capital Outlay Funded in General Fund Budget Funded Object #6269 – Repairs Overlay Cobblestone Paths 150,000 Upgrade Backstop – Quarry Pointe Park #4 60,000 0 210,000 Building related capital outlay requests are to be included in Muni Building Fund Vehicle Capital Outlay for vehicles now included in the VERF Fund 204 City of Apple Valley Department Expense Summary Budget Years (2019-2020) PARK MAINTENANCE Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 990,928 1,025,014 1,048,462 1,053,800 479,540 1,096,930 1,068,740 1,156,890 1,127,870 6112 - SALARY-SEASONAL TEMP 160,186 188,929 177,862 170,000 74,752 175,000 175,000 180,000 180,000 6113 - OVERTIME-REGULAR EMPLOYEES 45,230 61,924 51,128 51,000 30,857 52,000 52,000 53,000 53,000 6121 - INSURANCE CASH BENEFIT 3,493 3,600 4,680 2,160 6122 - COMP REQUEST -27,905 -37,660 -33,661 -10,000 -23,190 -10,000 -10,000 -10,000 -10,000 6123 - SALARY-OTHER 32,785 33,970 33,120 37,000 36,125 6124 - OVERTIME-SEASONAL TEMP 345 13 443 175 6105 - SALARIES AND WAGES 1,172,277 1,241,820 1,248,914 1,297,585 564,293 1,347,900 1,318,860 1,416,890 1,386,995 6138 - MEDICARE 16,090 16,947 17,412 18,960 7,798 19,545 19,125 20,545 20,110 6139 - FICA 68,798 72,462 74,450 78,415 33,341 80,680 78,880 84,650 82,795 6141 - PENSIONS-PERA 75,983 82,334 81,311 85,320 36,094 87,970 85,790 92,770 90,530 6142 - WORKERS COMPENSATION 35,804 35,642 49,442 55,425 22,885 58,430 57,170 63,265 61,930 6144 - LONG-TERM DISABILITY INSURANCE 2,611 2,753 2,090 2,990 899 3,110 3,030 3,285 3,205 6145 - MEDICAL INSURANCE 181,830 201,239 220,612 243,300 108,063 259,920 254,160 278,640 273,540 6146 - DENTAL INSURANCE 18,534 18,308 19,918 8,998 6147 - LIFE INSURANCE-BASIC 94 99 99 44 6148 - LIFE INSURANCE-SUPP/DEPEND 3,189 3,054 5,003 2,112 6170 - EMPLOYEE PAID PREMIUMS -33,399 -9,639 0 -31,700 0 -31,700 6125 - EMPLOYEE BENEFITS 402,935 432,838 436,938 484,410 210,594 509,655 466,455 543,155 500,410 6100 - TOTAL PERSONNEL SERVICES 1,575,211 1,674,657 1,685,852 1,781,995 774,888 1,857,555 1,785,315 1,960,045 1,887,405 6210 - OFFICE SUPPLIES 669 475 328 100 484 100 100 100 100 6211 - SMALL TOOLS & EQUIPMENT 9,068 13,997 16,580 11,500 6,706 14,000 10,000 10,000 10,000 6212 - MOTOR FUELS/OILS 60,325 50,456 46,608 57,000 29,156 75,000 65,000 73,000 68,000 6213 - FERTILIZER 49,867 46,859 30,581 51,000 6,725 51,000 45,000 45,000 45,000 6214 - CHEMICALS 4,250 3,584 3,273 5,000 1,821 6,000 4,000 4,000 4,000 6215 - EQUIPMENT-PARTS 25,462 41,416 43,311 44,000 18,793 44,000 44,000 44,000 44,000 6216 - VEHICLES-TIRES/BATTERIES 11,134 9,267 7,161 10,000 2,056 10,000 9,000 10,000 9,000 6229 - GENERAL SUPPLIES 114,397 105,389 118,828 123,000 56,476 118,000 117,000 117,000 117,000 6205 - SUPPLIES 275,171 271,444 266,669 301,600 122,215 318,100 294,100 303,100 297,100 6235 - CONSULTANT SERVICES 895 1,038 686 0 756 6237 - TELEPHONE/PAGERS 10,589 10,751 10,353 12,000 4,370 11,000 11,000 11,000 11,000 6239 - PRINTING 138 0 167 135 6240 - CLEANING SERVICE/GARBAGE 18,565 21,598 24,625 20,000 7,700 23,000 23,000 23,000 23,000 6249 - OTHER CONTRACTUAL SERVICES 135,054 129,714 147,682 148,500 41,763 147,500 147,500 164,000 164,000 6230 - CONTRACTUAL SERVICES 165,239 163,102 183,512 180,500 54,724 181,500 181,500 198,000 198,000 6255 - UTILITIES-ELECTRIC 106,312 103,896 108,196 100,000 34,587 100,000 100,000 103,000 103,000 6256 - UTILITIES-NATURAL GAS 3,248 3,919 5,054 5,500 4,882 6,000 5,700 5,700 5,700 6257 - UTILITIES-PROPANE/WATER/SEWER 87,326 123,786 81,920 100,000 3,030 130,000 120,000 130,000 120,000 6250 - UTILITIES 196,886 231,600 195,171 205,500 42,499 236,000 225,700 238,700 228,700 6265 - REPAIRS-EQUIPMENT 13,744 12,574 7,678 16,000 4,556 16,000 15,000 16,000 15,000 6266 - REPAIRS-BUILDING 10,145 4,908 18,649 12,000 357 12,000 12,000 12,000 12,000 6269 - REPAIRS-OTHER 32,203 76,157 91,345 100,000 751 350,500 133,500 210,000 90,000 6260 - REPAIRS AND MAINTENA 56,092 93,639 117,672 128,000 5,665 378,500 160,500 238,000 117,000 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 2,445 596 1,859 2,500 1,285 3,000 3,000 3,000 3,000 6276 - SCHOOLS/CONFERENCES/EXP OTHER 0 0 24 0 0 1,700 1,700 1,700 1,700 6277 - MILEAGE/AUTO ALLOWANCE 0 0 0 0 13 6280 - DUES & SUBSCRIPTIONS 348 360 467 600 248 600 600 600 600 6281 - UNIFORM/CLOTHING ALLOWANCE 11,055 9,739 11,158 12,000 4,883 14,000 13,000 13,000 13,000 205 City of Apple Valley Department Expense Summary Budget Years (2019-2020) PARK MAINTENANCE Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6270 - TRNG/TRAVL/DUES/UNIF 13,847 10,695 13,508 15,100 6,429 19,300 18,300 18,300 18,300 6200 - TOTAL OPERATING COSTS 707,237 770,480 776,531 830,700 231,532 1,133,400 880,100 996,100 859,100 6310 - RENTAL EXPENSE 53,082 55,888 59,179 57,550 44,876 61,000 61,000 62,000 62,000 6333 - GENERAL-CASH DISCOUNTS -139 -315 -108 -138 6399 - OTHER CHARGES 370 160 280 100 6301 - OTHER EXPENDITURES 53,312 55,733 59,351 57,550 44,838 61,000 61,000 62,000 62,000 6300 - TOTAL OTHER EXPENDITURES 53,312 55,733 59,351 57,550 44,838 61,000 61,000 62,000 62,000 6601 - TOTAL DEPRECIATION 0 0 0 0 6600 - TOTAL DEPRECIATION 0 0 0 0 6725 - CAPITAL OUTLAY-OFFICE EQUIP 0 6730 - CAPITAL OUTLAY-TRANSPORTATION 0 0 0 0 0 6735 - CAPITAL OUTLAY-OTHER IMPROVEME 42,876 55 14,339 11,500 0 265,000 40,000 170,000 0 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 5,669 4,312 0 30,000 0 0 0 6745 - VERF CHARGES 207,755 212,950 231,000 115,500 236,780 236,780 236,700 236,700 6701 - TOTAL CAPITAL OUTLAY 48,545 212,122 227,289 272,500 115,500 501,780 276,780 406,700 236,700 6700 - TOTAL CAPITAL OUTLAY 48,545 212,122 227,289 272,500 115,500 501,780 276,780 406,700 236,700 2,384,305 2,712,993 2,749,024 2,942,745 1,166,757 3,553,735 3,003,195 3,424,845 3,045,205 206 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 38: PARK MAINTENANCE - 1710 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 1,008,615 1,053,800 1,053,800 1,096,930 1,068,740 1,156,890 1,127,870 6112 Salary-Seasonal Temp 170,000 170,000 170,000 175,000 175,000 180,000 180,000 6113 Overtime - Reg 51,000 51,000 51,000 52,000 52,000 53,000 53,000 6122 Comp-Requested (10,000) (10,000) (10,000) (10,000) (10,000) (10,000) 6123 Salaries - Other 27,500 32,785 32,785 33,970 33,120 37,000 36,125 6138 Medicare 18,450 18,960 18,960 19,545 19,125 20,545 20,110 6139 FICA 78,870 78,415 78,415 80,680 78,880 84,650 82,795 6141 Pension - PERA 81,550 85,320 85,320 87,970 85,790 92,770 90,530 6142 Work Comp Ins 50,985 55,425 55,425 58,430 57,170 63,265 61,930 6144 Long-term Disability Insurance 3,500 2,990 2,990 3,110 3,030 3,285 3,205 6145 Medical Insurance 236,700 243,300 243,300 259,920 254,160 278,640 273,540 6170 Employee Paid Premiums (31,700) (31,700) Total 1,727,170 1,781,995 1,781,995 1,857,555 1,785,315 1,960,045 1,887,405 6210 OFFICE SUPPLIES General 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 6211 SMALL TOOL & EQUIPMENT Tools & Misc Equip 10,500 11,500 11,500 14,000 10,000 10,000 10,000 Total 10,500 11,500 11,500 14,000 10,000 10,000 10,000 6212 MOTOR FUELS/OILS 65,000 57,000 57,000 75,000 65,000 73,000 68,000 Total 65,000 57,000 57,000 75,000 65,000 73,000 68,000 6213 FERTILIZER 50,000 51,000 51,000 51,000 45,000 45,000 45,000 Total 50,000 51,000 51,000 51,000 45,000 45,000 45,000 6214 CHEMICALS 5,000 5,000 5,000 6,000 4,000 4,000 4,000 Total 5,000 5,000 5,000 6,000 4,000 4,000 4,000 6215 EQUIPMENT - PARTS Vehicle and Equipment Parts 35,000 36,000 36,000 36,000 36,000 36,000 36,000 Play Equipment Parts 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Irrigation Parts 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Total 43,000 44,000 44,000 44,000 44,000 44,000 44,000 6216 EQUIPMENT - TIRES/BATTERIES Miscellaneous 8,000 10,000 10,000 10,000 9,000 10,000 9,000 Total 8,000 10,000 10,000 10,000 9,000 10,000 9,000 6229 GENERAL SUPPLIES - ATHLETIC FIELDS/COURTS Athletic field paint 20,000 23,000 23,000 23,000 23,000 23,000 23,000 Athletic field chalk 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Diamond Dry, Turface, Etc.2,500 2,500 2,500 2,500 2,500 2,500 2,500 Bases, plates, rubbers 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Aglime 8,000 8,000 8,000 8,000 8,000 8,000 8,000 Mound clay 1,000 500 500 500 500 500 500 Fence Repair Material 2,500 500 500 500 500 500 500 Volleyball, Soccer, Tennis Nets 1,500 1,000 1,000 1,000 1,000 1,000 1,000 Archery Bales 1,000 1,000 1,000 1,000 1,000 1,000 1,000 XTRA TURF FOR GOAL MOUTH REPAIR 3,500 3,500 3,500 3,500 3,500 3,500 Reduce to trend (5,000) (1,000) Total 37,000 45,500 45,500 45,500 44,500 45,500 45,500 GENERAL SUPPLIES - LANDSCAPE Grass seed/seed mat 14,500 10,000 10,000 10,000 10,000 10,000 10,000 Topsoil/compost 4,000 4,000 4,000 4,000 4,000 4,000 4,000 Sod 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Landscape Block/Timbers 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Tree Trust and Scout Projects 10,000 10,000 10,000 10,000 10,000 9,000 9,000 Trees/shrubs, etc.10,000 12,000 12,000 12,000 12,000 10,000 10,000 Sales Tax Savings Total 45,500 43,000 43,000 40,000 40,000 40,000 40,000 GENERAL SUPPLIES - PAINT Paint, Stain, Varnish 6,000 7,000 7,000 7,000 7,000 7,000 7,000 Rollers, Brushes, Drop Cloths 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Total 8,500 9,500 9,500 9,500 9,500 9,500 9,500 GENERAL SUPPLIES - BUILDINGS Lumber and Metal for Repair of Rinks, Buildings, Benches, Tables, etc.12,000 12,000 12,000 12,000 12,000 10,000 10,000 Total 12,000 12,000 12,000 10,000 10,000 10,000 10,000 GENERAL SUPPLIES - CLEANING Soap, Disinfectants, Brooms, Toilet Scrubbers, Mop Heads, Restroom Paper Products 9,000 9,000 9,000 9,000 9,000 7,000 7,000 Total 9,000 9,000 9,000 9,000 9,000 7,000 7,000 207 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 38: PARK MAINTENANCE - 1710 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND GENERAL SUPPLIES - SHOP Fasteners, Light Bulbs, Zip Ties, Garbage Bags, Rags, Tape, Sandpaper, Small Repair Parts, Hardware 4,000 4,000 4,000 4,000 4,000 5,000 5,000 Total 4,000 4,000 4,000 4,000 4,000 5,000 5,000 6229 TOTAL GENERAL SUPPLIES - All Business 116,000 123,000 123,000 118,000 117,000 117,000 117,000 6237 TELEPHONE Park buildings, foremen, superintendent 11,000 12,000 12,000 11,000 11,000 11,000 11,000 Total 11,000 12,000 12,000 11,000 11,000 11,000 11,000 6240 C. SERVICE/GARBAGE REMOVAL Buildings - Trash, yard dumpster, landfill fees, and yard waste 20,000 20,000 20,000 23,000 23,000 23,000 23,000 Total 20,000 20,000 20,000 23,000 23,000 23,000 23,000 6249 OTHER CONTRACTUAL SERVICES Sentence to Service Contract Cost 14,500 14,500 14,500 15,000 15,000 15,500 15,500 Contract Weed Spraying 24,000 24,000 24,000 26,000 26,000 28,000 28,000 Contract Mowing of smaller parks 51,500 51,500 51,500 55,000 55,000 65,000 65,000 Diseased Tree Removal 17,000 26,000 26,000 18,000 18,000 20,000 20,000 Tree Trust 3,500 3,500 3,500 3,500 3,500 3,500 3,500 Irrigation, Maintenance Service for Cobblestone Lake Park 27,000 27,000 27,000 28,000 28,000 30,000 30,000 Septic Pumping - Huntington Park 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Total 139,500 148,500 148,500 147,500 147,500 164,000 164,000 6255 UTILITIES - ELECTRIC Building, Athletic Field, Parking Lot, Fountain and Walkway Lights 90,000 100,000 100,000 100,000 100,000 103,000 103,000 Total 90,000 100,000 100,000 100,000 100,000 103,000 103,000 6256 UTILITIES - NATURAL GAS 5,500 5,500 5,500 6,000 5,700 5,700 5,700 Total 5,500 5,500 5,500 6,000 5,700 5,700 5,700 6257 UTILITIES - OTHER Water, Sewer 100,000 100,000 100,000 130,000 120,000 130,000 120,000 Add'l Service Cobblestone, Quarry Pt Total 100,000 100,000 100,000 130,000 120,000 130,000 120,000 6265 REPAIRS - EQUIPMENT Larger Outside Repairs 16,000 16,000 16,000 16,000 15,000 16,000 15,000 Total 16,000 16,000 16,000 16,000 15,000 16,000 15,000 6266 REPAIRS - BUILDINGS Outside Trade Contractors - Heating/Cooling, Electrical and other Contractual Repairs 12,000 12,000 12,000 12,000 12,000 12,000 12,000 Total 12,000 12,000 12,000 12,000 12,000 12,000 12,000 6269 REPAIRS - OTHER Replace strainer baskets FAC diving wells (move to AVFAC)15,000 - Cement replacements Kelley & JCRPE gazebos 27,000 13,500 Overlay Cobblestone Paths 150,000 90,000 Electric locks on restroom buildings (6)18,500 - Re-surface Greenleaf Tennis 9,000 Re-surface Scott Tennis 9,000 Re-surface Redwood Tennis & Basketball 16,000 Overlay Savannick Farquar to Summerfield 22,300 Overlay Palomino park Trails 8,920 Backstop replacement Valley Middle 1,2,3 &4 60,000 60,000 Re-roof jcrpw shop 30,000 - Crack-fill and chip seal all JCRPW Lots 60,000 60,000 Re-build Pennock Tennis 140,000 - Upgrade Backstop - JCRP East 25,000 Upgrade Backstop - Quarry Point Park #4 move to 2020 25,000 - 60,000 - Re-build Backstops on JCRPW 6 & 7 30,000 30,000 Overlay Greening/Pennock/Duchess /Wallace asphalt trails and basketball courts 45,000 45,000 Reduction Repairs moved to Muni Bldg Fund Total 65,220 100,000 100,000 350,500 133,500 210,000 90,000 6275 SCHOOL/CONF/EXP - LOCAL 2,000 2,500 2,500 3,000 3,000 3,000 3,000 Total 2,000 2,500 2,500 3,000 3,000 3,000 3,000 6276 SCHOOL/CONF/EXP - OTHER Park Conf. - Superintendent 1,700 - - 1,700 1,700 1,700 1,700 Sports Turf Managers National - - - - - Total 1,700 - - 1,700 1,700 1,700 1,700 6280 DUES & SUBSCRIPTIONS MPSA, MRPA, STMA, MNLA 600 600 600 600 600 600 600 Total 600 600 600 600 600 600 600 6281 UNIFORM/CLOTHING ALLOWANCE Uniform/Boots/Safety Equip (winter boots)12,750 12,000 12,000 14,000 13,000 13,000 13,000 Total 12,750 12,000 12,000 14,000 13,000 13,000 13,000 208 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 38: PARK MAINTENANCE - 1710 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6310 RENTAL EXPENSE Miscellaneous and Portable Commodes 18,000 18,350 18,350 19,000 19,000 19,000 19,000 Mower Leasing 38,500 39,200 39,200 42,000 42,000 43,000 43,000 Total 56,500 57,550 57,550 61,000 61,000 62,000 62,000 6735 CAPITAL OUTLAY - OTHER IMP Cortland Development Landscape / Seed Fence and Path between fields JCRPW 40,000 Cost share of fence with school district (20,000) Re-build Apple Valley East Rink 13,000 Up-grade skate park equipment 5,000 5,000 Re-build Valley Middle Rink 13,000 13,000 Valley Middle School - School Share (6,500) (6,500) Re-roof Teen Center Building 60,000 - Kelley Park power/landscape/rotory clock 25,000 - Lighting updates for JCRPE complex (LED)110,000 - Construct JCRPW Pickleball Courts 200,000 - Remodel JCRPE Concessions 40,000 40,000 Total 33,000 11,500 11,500 265,000 40,000 170,000 - 6740 CAPITAL OUTLAY - OTHER ITEMS Replace #216 T Trailer (1989)8,000 8,000 Heavy duty turf roller for renovation work 6,000 6,000 Heavy duty 3pt tiller 7,000 7,000 Puppet Wagon Trailer 9,000 9,000 Single axel spreader Total - 30,000 30,000 - - - - 6745 VEHICLE REPLACEMENT-VERF VERF-Vehicle Replacement Charges 212,950 231,000 231,000 236,780 236,780 236,700 236,700 Replace #246 2007 F-350 4x4 One Ton Dump verf 40,100 Replace #247 2007 F-250 3/4 Ton Pick Up verf 25,500 Replace #209 Holder C-242 verf 90,000 Replace #212 2002 JD 110 Tractor w/Backhoe verf 54,000 Replace #216 2002 763 Skid Loader verf 30,000 Replace #217 2005 New Holland Tractor verf 80,000 Replace #251 Snowblower verf 77,000 Replace #253 Liner 2015 Toro Workman HDX- verf 13,500 Replace #259 2010 Toro Workman verf 23,000 Replace 2005 Neary Bedknife Grinder verf 13,200 Replace 2005 Foley Reel Grinder verf 30,000 Total 212,950 231,000 231,000 236,780 236,780 236,700 236,700 Total Net of Personnel 1,076,320 1,160,750 1,160,750 1,696,180 1,217,880 1,464,800 1,157,800 TOTAL EXPENSES 2,803,490 2,942,745 2,942,745 3,553,735 3,003,195 3,424,845$ 3,045,205$ 209 Notes: 210 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 39 1800 Recreation Programs DESCRIPTION OF ACTIVITY The recreation programs budget includes a number of general recreation programs, such as Summer Playground, Puppet Theatre, Outdoor Skating/Warminghouses, Redwood for Teens, Youth, Teen, Adult and Family Recreation Programs, etc. Provide fun, learning situations where parents and children learn and experience together. Some programs focus on adults and/or children as individuals, while other classes provide the opportunity to build close family/parent/child relationships while providing social interactions with folks with similar interests and goals. Recreation programs provide a service that contributes to the social, physical, educational, mental, emotional, cultural and general well-being of the community and its people. By providing these services the department strives to provide adequate physical facilities and program opportunities, which encourage people of the community to become more self-sustaining in their leisure. OBJECTIVES FOR 2019 Continue to evaluate program offerings – retire some programs with declining interest and introduce new activities and events. Possibly concentrate drop in teen center hours in the summer only. OBJECTIVES FOR 2020 Continue to offer a variety of programs for all age segments in a cost-effective manner. PERFORMANCE MEASURES/EFFECTIVENESS/EFFICIENCY: After Action Reports with attendance, revenue and expenditure figures are completed for each program offered, each season. Recommendations for each program are documented. The program is dropped if it is determined to be less successful. The program is continued if it is very successful, well attended or worthwhile to our mission, or if implemented changes can make it successful. 211 IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Projected Projected Projected Item 2016 2017 2018 2019 2020 Playground Program Participants 3,045 2,451 3,000 3,100 3,200 Teen Center Attendance 4,440 2,158 2,000 2,000 2,000 Freedom Days Fun Run Participants (2 & 5 Milers) 430 415 500 500 500 Freedom Days Fun Run Participants (1/2 Milers) 111 124 140 140 140 Puppet Wagon Attendance 4607 5,375 5,400 5,400 5,400 Regular Status Personnel Schedule –FTE’s Actual Actual Actual Proposed Proposed Position Title 2016 2017 2018 2019 2019 Teen Center Supervisor .75 .75 .75 .75 .75 Custodian .35 .35 .35 .35 .35 Temporary Status Personnel Schedule – (# Hours Part Time) Actual Actual Proposed Proposed Proposed Position Title 2016 2017 2018 2019 2020 Recreation Attendant 4400 4400 4400 4400 4400 Recreation Program Assistant 678 678 700 700 700 Puppet Performer 1100 1060 1060 1060 1060 Recreation Program Leader 2090 2100 2100 2100 2100 Recreation Facility Assistant 405 405 405 405 405 Rec Program Instructor 810 810 810 810 810 Recreation Program Supervisor 1525 1525 1525 1525 1525 Recreation Program Coordinator 580 580 580 580 580 Facility On-Call Supervisor 215 215 215 215 215 Recreation Flex/Float 600 600 600 600 600 Activities of this Business Unit Actual Actual Proposed Proposed Proposed Activities within this budget 2016 2017 2018 2019 2020 Summer Playground Program      Puppet Wagon      Winter Outdoor Ice Skating      Teen Programs      Preschool Open Gym      212 Summary Budget Department 39 - Recreation Programs 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Budget Proposed Proposed Proposed Revenue: Summer Playground Activities 10,977 12,736 8,117 10,300 10,300 17,300 17,300 Pre School Programs 31,717 26,515 37,588 31,000 31,600 37,000 43,000 Teen Programs - - - - - - - Vending Commissions 2,778 2,454 1,842 3,300 3,300 2,800 2,800 Rentals - Fields 35,976 50,426 51,921 28,000 28,400 61,600 61,600 Rentals - JCRP - - - - - Rentals - Teen Center 637 374 1,011 1,000 1,000 - - Rentals - Other 8,523 7,349 9,636 8,000 8,100 7,000 7,000 90,608 99,854 110,115 81,600 82,700 125,700 131,700 Expenditures: Salaries & Wages 120,933 122,595 132,270 132,270 130,980 131,100 131,100 Emp. Benefits 17,148 18,406 20,420 20,420 19,950 20,150 20,320 Supplies 5,517 10,843 13,365 13,365 12,125 11,900 11,900 Contractual Serv.16,057 17,496 10,605 10,605 9,875 9,875 16,525 Repairs & Maint.480 129 2,430 2,430 1,500 1,000 1,000 Training/Travel/Dues 1,838 1,493 2,150 2,150 1,750 1,870 1,820 Other Exp.4,997 5,548 6,600 6,600 10,800 6,500 7,700 VISA/MC Charges - - - - - - - Items for resale 537 361 2,000 2,000 - - - Capital outlay - - - - - - - Total Exp 167,506 176,871 189,840 189,840 186,980 182,395 190,365 Net addition to (use of) general revenues (76,898) (77,017) (79,725) (108,240) (104,280) (56,695) (58,665) 2019 CAPITAL OUTLAY None 2020 CAPITAL OUTLAY None 213 City of Apple Valley Department Expense Summary Budget Years (2019-2020) RECREATION PROGRAMS Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 0 0 0 0 0 6111 - SALARY PART-TIME 39,205 54,340 36,172 57,350 0 57,000 57,000 57,000 57,000 6112 - SALARY-SEASONAL TEMP 81,263 68,255 79,710 72,000 54,914 72,000 72,000 72,000 72,000 6123 - SALARY-OTHER 1,630 2,100 2,100 2,100 2,100 6124 - OVERTIME-SEASONAL TEMP 465 0 57 3 6105 - SALARIES AND WAGES 120,933 122,595 115,939 130,980 54,917 131,100 131,100 131,100 131,100 6138 - MEDICARE 1,754 1,778 1,681 1,900 796 1,900 1,900 1,900 1,900 6139 - FICA 7,498 7,601 7,188 8,120 3,405 8,130 8,130 8,130 8,130 6141 - PENSIONS-PERA 3,756 5,084 3,331 4,425 1,458 4,435 4,435 4,435 4,435 6142 - WORKERS COMPENSATION 4,140 3,943 4,643 5,505 2,279 5,685 5,685 5,855 5,855 6125 - EMPLOYEE BENEFITS 17,148 18,406 16,844 19,950 7,937 20,150 20,150 20,320 20,320 6100 - TOTAL PERSONNEL SERVICES 138,081 141,001 132,783 150,930 62,855 151,250 151,250 151,420 151,420 6210 - OFFICE SUPPLIES 728 229 0 425 68 300 300 300 300 6211 - SMALL TOOLS & EQUIPMENT 220 0 0 775 0 500 500 500 500 6215 - EQUIPMENT-PARTS 0 93 151 100 79 100 100 100 100 6216 - VEHICLES-TIRES/BATTERIES 173 0 6229 - GENERAL SUPPLIES 4,569 10,522 9,809 10,825 3,027 12,325 11,000 11,000 11,000 6205 - SUPPLIES 5,517 10,843 10,133 12,125 3,174 13,225 11,900 11,900 11,900 6237 - TELEPHONE/PAGERS 1,030 1,002 960 1,000 481 1,000 1,000 1,000 1,000 6239 - PRINTING 351 321 505 725 0 725 725 725 725 6240 - CLEANING SERVICE/GARBAGE 902 696 696 700 348 700 700 700 700 6249 - OTHER CONTRACTUAL SERVICES 13,773 15,476 16,744 7,450 4,511 7,450 7,450 14,100 14,100 6230 - CONTRACTUAL SERVICES 16,057 17,496 18,905 9,875 5,340 9,875 9,875 16,525 16,525 6265 - REPAIRS-EQUIPMENT 236 129 0 1,500 0 1,500 1,000 1,000 1,000 6266 - REPAIRS-BUILDING 0 0 0 0 0 6269 - REPAIRS-OTHER 244 0 0 0 6260 - REPAIRS AND MAINTENA 480 129 0 1,500 0 1,500 1,000 1,000 1,000 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 90 210 189 200 69 220 220 220 220 6277 - MILEAGE/AUTO ALLOWANCE 827 761 705 850 50 950 950 900 900 6280 - DUES & SUBSCRIPTIONS 334 0 0 0 0 6281 - UNIFORM/CLOTHING ALLOWANCE 587 522 462 700 126 700 700 700 700 6270 - TRNG/TRAVL/DUES/UNIF 1,838 1,493 1,355 1,750 245 1,870 1,870 1,820 1,820 6200 - TOTAL OPERATING COSTS 23,892 29,962 30,394 25,250 8,759 26,470 24,645 31,245 31,245 6310 - RENTAL EXPENSE 2,459 2,740 1,420 2,600 0 1,500 1,500 2,700 2,700 6333 - GENERAL-CASH DISCOUNTS 0 -11 -21 -4 6399 - OTHER CHARGES 2,538 2,819 2,210 8,200 463 8,200 5,000 7,600 5,000 6301 - OTHER EXPENDITURES 4,997 5,548 3,609 10,800 458 9,700 6,500 10,300 7,700 6300 - TOTAL OTHER EXPENDITURES 4,997 5,548 3,609 10,800 458 9,700 6,500 10,300 7,700 6401 - EXPENDITURES 0 0 0 0 6400 - TOTAL EXPENDITURES 0 0 0 0 6540 - TAXABLE MISC FOR RESALE 537 361 637 0 556 6501 - TAXABLE/NON-TAXABLE MISC RESAL 537 361 637 0 556 6500 - TOTAL EXPENDITURES 537 361 637 0 556 6735 - CAPITAL OUTLAY-OTHER IMPROVEME 0 12,500 0 6701 - TOTAL CAPITAL OUTLAY 0 12,500 0 6700 - TOTAL CAPITAL OUTLAY 0 12,500 0 214 City of Apple Valley Department Expense Summary Budget Years (2019-2020) RECREATION PROGRAMS Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 167,506 176,871 167,423 186,980 72,628 199,920 182,395 192,965 190,365 215 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 39: RECREATION PROGRAMS - 1800 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6111 Salary-Parttime 70,000 57,350 57,350 57,000 57,000 57,000 57,000 6112 Salary-Seasonal Temp 60,000 72,000 72,000 72,000 72,000 72,000 72,000 6123 Salary-Other 2,270 1,630 1,630 2,100 2,100 2,100 2,100 6138 Medicare 1,990 1,900 1,900 1,900 1,900 1,900 1,900 6139 FICA 8,510 8,120 8,120 8,130 8,130 8,130 8,130 6141 Pension - PERA 5,420 4,425 4,425 4,435 4,435 4,435 4,435 6142 Work Comp 4,500 5,505 5,505 5,685 5,685 5,855 5,855 Position Changes Total 152,690 150,930 150,930 151,250 151,250 151,420 151,420 6210 OFFICE SUPPLIES 400 425 425 300 300 300 300 Total 400 425 425 300 300 300 300 6211 SMALL TOOLS & EQUIPMENT 750 775 775 500 500 500 500 Total 750 775 775 500 500 500 500 6215 EQUIPMENT/PARTS 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 6229 GENERAL SUPPLIES Quarry Point Park - - - - Programs - Puppet Wagon 700 725 725 1,000 1,000 1,000 1,000 Programs - ADA Interpreter/Aid - - - - Programs -Teen 2,180 2,200 2,200 2,500 2,500 2,000 2,000 Programs - Special Events 4,835 4,850 4,850 4,500 4,500 5,500 5,500 Programs - Summer Playground 3,900 2,450 2,450 3,325 2,000 2,000 2,000 Programs - Winter Skating - - - - Programs - Preschool Gym 500 600 600 1,000 1,000 500 500 Trend Reductions - - - - Total 12,115 10,825 10,825 12,325 11,000 11,000 11,000 6237 TELEPHONE 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6239 PRINTING/PUBLISHING Flyers and Posters - Fun Run 725 725 725 725 725 725 Total - 725 725 725 725 725 725 6240 GARBAGE/CLEANING SERVICES 300 700 700 700 700 700 700 Total 300 700 700 700 700 700 700 6249 OTHER CONTRACTUAL SERVICES ADA Interpreter/Aide - move to 6399 4,000 Programs - Fun Run 1,525 1,550 1,550 1,550 1,550 1,500 1,500 Programs - Playground Bus 3,000 3,100 3,100 3,100 3,100 3,000 3,000 Programs - Other 780 800 800 800 800 Other 2,000 2,000 2,000 2,000 9,600 9,600 Teen Center WiFi - - - - Total 9,305 7,450 7,450 7,450 7,450 14,100 14,100 6265 REPAIRS - EQUIPMENT Teen Center Equip 1,000 1,050 1,050 1,050 550 500 500 Puppet Wagon 430 450 450 450 450 500 500 Total 1,430 1,500 1,500 1,500 1,000 1,000 1,000 6266 REPAIRS - BUILDING 1,000 - - - Total 1,000 - - - - - - 6275 SCHOOL/CONF/EXP - LOCAL MRPA Summer Lead Workshop 200 200 200 220 220 220 220 Total 200 200 200 220 220 220 220 6277 MILEAGE ALLOWANCE Summer Playground Staff 900 850 850 950 950 900 900 Total 900 850 850 950 950 900 900 6280 Dues & Subscriptions Health Dept License-Quarry Point Park 350 Total 350 - - - - - - 6281 UNIFORM/CLOTHING ALLOWANCE Staff Shirts - Summer Playground/Puppetee 400 400 400 600 600 600 600 Staff Shirts - Teens 300 300 300 100 100 100 100 Program Staff Apparel - - - - Total 700 700 700 700 700 700 700 6310 RENTAL EXPENSE Portable Toilets 2,500 2,600 2,600 1,500 1,500 2,700 2,700 Total 2,500 2,600 2,600 1,500 1,500 2,700 2,700 216 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 39: RECREATION PROGRAMS - 1800 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6399 OTHER CHARGES Outing Fees - ADA Interpreter/Aid 600 4,600 4,600 4,600 4,600 4,600 4,600 Outing Fees - Teens 500 600 600 600 600 - - Outing Fees - Summer Playground 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Trend Reduction - - - (3,200) (2,600) Total 4,100 8,200 8,200 8,200 5,000 7,600 5,000 6540 TAXABLE FOR RESALE Teen Programs - remove in 2018 2,000 Total 2,000 - - - - - - 6735 CAPITAL OUTLAY - OTHER IMP Redwood Facility - Computer - - 2,500 - Redwood Facility - Video Survellience - - 10,000 - - - - - - - - - Total - - - 12,500 - - - Total Net of Personnel 37,150 36,050 36,050 48,670 31,145 41,545 38,945 TOTAL EXPENSES 189,840$ 186,980$ 186,980$ 199,920$ 182,395$ 192,965$ 190,365$ 217 Notes: 218 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 40 1930 Redwood Pool DESCRIPTION OF ACTIVITY The Redwood facility continues to be the heart of summer activity in the Southwest corner of Apple Valley. The Pool performs a vital service to this community, a fun safe place for kids to go each day. The Redwood Outdoor Pool is located in Redwood Park and is operated by the Parks and Recreation Department as a general fund recreational facility. It contains two pools, a leisure pool with depths running from three to twelve feet and features a diving board and a climbing wall. The smaller wading pool is appropriate for young children, with a water depth of 18 inches. The capacity of the facility is 300 people. Redwood Pool is also the primary teaching facility for the city’s American Red Cross “Learn to Swim” program, providing instruction to children and adults in swimming and water safety community wide. During weeknights, after swimming lessons, and during mornings and weekend nights, “exclusive use” rentals are offered to the public. These rentals have become very popular, especially on weekend nights. The concession operation serves a variety of snack foods, drinks and treats. MAJOR OBJECTIVES FOR 2019 Maintain and improve the building and pool so Redwood continues to be an affordable community asset. MAJOR OBJECTIVES FOR 2020 Evaluate pool and building use to ensure they are being used efficiently and providing a good service to the community IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Projected Projected Projected Item 2016 2017 2018 2019 2020 Open Swim Attendance 7,245 6,161 5,500 5,500 5,500 Swim Lesson Registrations 312 254 330 330 330 Exclusive Use Pool Rentals 55 48 50 50 50 Exclusive Use Room Rentals 85 10 0 0 0 Regular Status Personnel Schedule –FTE’s Actual Actual Proposed Proposed Proposed Position Title 2016 2017 2018 2019 2020 Sr. Building Attendant .30 .30 .0 0 0 Custodian .25 .25 .25 .25 .25 219 Temporary Status Personnel Schedule – (Hours by position Part Time) Actual Actual Proposed Proposed Proposed Position Title 2016 2017 2018 2019 2020 Pool Manager 1,096 1,170 1,170 1,170 1,170 WSI 2,185 448 448 448 448 Lifeguard 1,527 3,150 3,150 3,150 3,150 Pool/Concess. Attendant 324 600 600 600 600 Maintenance/Janitorial N/A 40 40 40 40 Summary Budget Department 40 - Redwood Pool 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Budget Proposed Proposed Proposed Revenue: Public Swimming 31,940 33,912 29,950 29,000 33,000 31,000 31,000 Swim Lessons 16,235 15,677 14,149 20,600 20,600 20,600 20,600 Concessions 5,756 7,273 5,870 7,600 8,000 8,000 8,000 Rentals 12,121 14,623 1,654 12,000 - - - 66,052 71,485 51,623 69,200 61,600 59,600 59,600 Expenditures: Salaries & Wages 55,852 64,277 56,112 57,300 57,300 58,300 58,300 Emp. Benefits 6,591 7,359 6,529 7,265 6,795 6,970 7,045 Supplies 3,783 2,188 3,767 6,900 7,150 7,300 7,300 Contractual Serv.9,150 18,181 11,646 17,575 16,500 34,450 18,550 Utilities 4,771 3,999 5,152 6,000 4,500 4,500 4,500 Repairs & Maint.2,159 1,267 2,079 7,000 4,500 3,500 3,500 Training/Travel/Dues 3,000 2,834 2,777 3,350 2,925 3,350 3,350 Other Exp.26 110 571 300 300 300 300 VISA / MC Charges 794 795 1,128 600 700 800 800 Items for Resale 3,828 3,460 3,071 4,000 4,000 4,000 4,000 Capital Outlay 20,248 - 7,877 - 50,000 5,000 Total Exp 110,202 104,470 100,709 110,290 104,670 173,470 112,645 Net addition to (use of) general revenues (44,150) (32,985) (49,086) (41,090) (43,070) (113,870) (53,045) 2019 CAPITAL OUTLAY Fencing $40,000 Drain Cover Replacement $10,000 $50,000 2020 CAPITAL OUTLAY Diving Board Replacement $ 5,000 220 City of Apple Valley Department Expense Summary Budget Years (2019-2020) REDWOOD POOL Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 0 35 0 0 6111 - SALARY PART-TIME 680 177 0 0 6112 - SALARY-SEASONAL TEMP 55,117 63,716 55,707 57,000 11,549 58,000 58,000 58,000 58,000 6114 - OVERTIME PART-TIME EMPLOYEES 0 0 0 0 0 6124 - OVERTIME-SEASONAL TEMP 55 348 405 300 0 300 300 300 300 6105 - SALARIES AND WAGES 55,852 64,277 56,112 57,300 11,549 58,300 58,300 58,300 58,300 6138 - MEDICARE 810 932 814 830 167 845 845 845 845 6139 - FICA 3,463 3,985 3,479 3,555 716 3,615 3,615 3,615 3,615 6141 - PENSIONS-PERA 80 15 10 0 0 6142 - WORKERS COMPENSATION 2,238 2,427 2,227 2,410 463 2,510 2,510 2,585 2,585 6125 - EMPLOYEE BENEFITS 6,591 7,359 6,529 6,795 1,346 6,970 6,970 7,045 7,045 6100 - TOTAL PERSONNEL SERVICES 62,443 71,636 62,641 64,095 12,895 65,270 65,270 65,345 65,345 6210 - OFFICE SUPPLIES 122 6 90 14 6211 - SMALL TOOLS & EQUIPMENT 330 0 44 550 105 800 800 800 800 6214 - CHEMICALS 0 0 0 100 0 100 100 100 100 6215 - EQUIPMENT-PARTS 1,110 252 54 1,400 26 1,400 1,400 1,400 1,400 6229 - GENERAL SUPPLIES 2,221 1,930 3,579 5,100 1,038 5,000 5,000 5,000 5,000 6205 - SUPPLIES 3,783 2,188 3,767 7,150 1,184 7,300 7,300 7,300 7,300 6235 - CONSULTANT SERVICES 0 16,000 16,000 6237 - TELEPHONE/PAGERS 811 942 1,106 1,000 464 1,000 950 1,000 950 6239 - PRINTING 252 231 244 350 0 350 350 350 350 6240 - CLEANING SERVICE/GARBAGE 0 850 525 450 0 450 450 550 550 6249 - OTHER CONTRACTUAL SERVICES 8,088 16,158 9,771 14,700 192 18,375 16,700 16,700 16,700 6230 - CONTRACTUAL SERVICES 9,150 18,181 11,646 16,500 655 36,175 34,450 18,600 18,550 6256 - UTILITIES-NATURAL GAS 4,771 3,999 5,152 4,500 1,664 4,500 4,500 4,500 4,500 6250 - UTILITIES 4,771 3,999 5,152 4,500 1,664 4,500 4,500 4,500 4,500 6265 - REPAIRS-EQUIPMENT 1,776 867 1,808 3,000 0 4,000 2,000 3,000 2,000 6266 - REPAIRS-BUILDING 384 0 271 1,500 888 3,500 1,500 2,500 1,500 6269 - REPAIRS-OTHER 0 400 0 0 6260 - REPAIRS AND MAINTENA 2,159 1,267 2,079 4,500 888 7,500 3,500 5,500 3,500 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 0 200 290 300 99 300 300 300 300 6277 - MILEAGE/AUTO ALLOWANCE 0 0 0 75 0 50 50 50 50 6280 - DUES & SUBSCRIPTIONS 1,500 1,821 1,495 1,550 696 2,000 2,000 2,000 2,000 6281 - UNIFORM/CLOTHING ALLOWANCE 1,500 813 992 1,000 1,296 1,000 1,000 1,000 1,000 6270 - TRNG/TRAVL/DUES/UNIF 3,000 2,834 2,777 2,925 2,091 3,350 3,350 3,350 3,350 6200 - TOTAL OPERATING COSTS 22,864 28,469 25,419 35,575 6,482 58,825 53,100 39,250 37,200 6310 - RENTAL EXPENSE 0 0 0 0 0 6333 - GENERAL-CASH DISCOUNTS -3 0 -1 0 6351 - VISA/BANK CHARGES 794 795 1,128 700 450 300 300 300 300 6399 - OTHER CHARGES 29 110 574 300 100 800 800 800 800 6301 - OTHER EXPENDITURES 820 905 1,701 1,000 550 1,100 1,100 1,100 1,100 6300 - TOTAL OTHER EXPENDITURES 820 905 1,701 1,000 550 1,100 1,100 1,100 1,100 6401 - EXPENDITURES 0 0 0 0 0 6400 - TOTAL EXPENDITURES 0 0 0 0 0 6540 - TAXABLE MISC FOR RESALE 3,828 3,460 3,071 4,000 1,017 4,000 4,000 4,000 4,000 6501 - TAXABLE/NON-TAXABLE MISC RESAL 3,828 3,460 3,071 4,000 1,017 4,000 4,000 4,000 4,000 221 City of Apple Valley Department Expense Summary Budget Years (2019-2020) REDWOOD POOL Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6500 - TOTAL EXPENDITURES 3,828 3,460 3,071 4,000 1,017 4,000 4,000 4,000 4,000 6735 - CAPITAL OUTLAY-OTHER IMPROVEME 12,750 0 0 0 0 0 0 15,000 5,000 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 7,498 0 7,877 0 7,253 70,000 50,000 6701 - TOTAL CAPITAL OUTLAY 20,248 0 7,877 0 7,253 70,000 50,000 15,000 5,000 6700 - TOTAL CAPITAL OUTLAY 20,248 0 7,877 0 7,253 70,000 50,000 15,000 5,000 110,202 104,470 100,709 104,670 28,195 199,195 173,470 124,695 112,645 222 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 40: REDWOOD POOL - 1930 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6112 Salary-Seasonal Temp 57,000 57,000 58,000 58,000 58,000 58,000 6114 Overtime - Temp - - - - 6124 Overtime - Seasonal Temp 300 300 300 300 300 300 6138 Medicare 890 830 845 845 845 845 6139 FICA 3,800 3,555 3,615 3,615 3,615 3,615 6142 Work Comp Ins 2,575 2,410 2,510 2,510 2,585 2,585 6145 Hospital & Life Insurance Total 64,565 64,095 - 65,270 65,270 65,345 65,345 6211 SMALL TOOL & EQUIPMENT Snack Bar Equipment 500 550 550 800 800 800 800 Total 500 550 550 800 800 800 800 6214 CHEMICALS Misc Chemicals 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 6215 EQUIPMENT - PARTS Miscellaneous 1,300 1,400 1,400 1,400 1,400 1,400 1,400 Total 1,300 1,400 1,400 1,400 1,400 1,400 1,400 6229 GENERAL SUPPLIES Lifeguard Equipment 5,000 5,100 5,100 5,000 5,000 5,000 5,000 AEC - - - - Total 5,000 5,100 5,100 5,000 5,000 5,000 5,000 6235 CONSULTANT SERVICES Technical Assistance - Redesign - - 16,000 16,000 Total - - - 16,000 16,000 - - 6237 TELEPHONES 1,000 1,000 1,000 1,000 950 1,000 950 Total 1,000 1,000 1,000 1,000 950 1,000 950 6239 PRINTING/PUBLISHING Pool Passes, Flyers 300 350 350 350 350 350 350 Total 300 350 350 350 350 350 350 6240 CLEANING/GARBAGE SERVICE Miscellaneous 400 450 450 450 450 550 550 Total 400 450 450 450 450 550 550 6249 OTHER CONTRACTUAL SERVICES Water Management Program 13,000 13,500 13,500 15,500 13,825 15,500 15,500 When I Work Fees 1,875 200 200 1,875 1,875 200 200 WiFi 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 15,875 14,700 14,700 18,375 16,700 16,700 16,700 6256 UTILITIES - NATURAL GAS 6,000 4,500 4,500 4,500 4,500 4,500 4,500 Total 6,000 4,500 4,500 4,500 4,500 4,500 4,500 6265 REPAIRS - EQUIPMENT Pumps, Filters, Wiring and Lights 5,000 3,000 3,000 4,000 2,000 3,000 2,000 Total 5,000 3,000 3,000 4,000 2,000 3,000 2,000 6266 REPAIRS - BUILDING General Items 2,000 1,500 1,500 3,500 1,500 2,500 1,500 Total 2,000 1,500 1,500 3,500 1,500 2,500 1,500 6275 SCHOOL/CONF/EXP - LOCAL First Aid Training, Lifeguard Certif.300 300 300 300 300 300 300 Total 300 300 300 300 300 300 300 6277 MILEAGE ALLOWANCE Mileage - Pool staff 50 75 75 50 50 50 50 Total 50 75 75 50 50 50 50 6280 DUES & SUBSCRIPTIONS Misc and Red Cross Fees 1,500 1,550 1,550 2,000 2,000 2,000 2,000 Total 1,500 1,550 1,550 2,000 2,000 2,000 2,000 6281 UNIFORM/CLOTHING ALLOWANCE Swim Suits & Attendant/Lifeguard Shirts 1,500 1,000 1,000 1,000 1,000 1,000 1,000 Redwood Bldg Attendants Total 1,500 1,000 1,000 1,000 1,000 1,000 1,000 6310 RENTAL EXPENSE As Needed - - - - Total - - - - - - - 6399 OTHER CHARGES Miscellaneous 300 300 300 300 300 300 300 Total 300 300 300 300 300 300 300 6351 VISA / MC CHARGES 600 700 700 800 800 800 800 Total 600 700 700 800 800 800 800 6540 TAXABLE MISC FOR RESALE Concession Operation Product 4,000 4,000 4,000 4,000 4,000 4,000 4,000 Total 4,000 4,000 4,000 4,000 4,000 4,000 4,000 223 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 40: REDWOOD POOL - 1930 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6735 CAPITAL OUTLAY - OTHER IMPROV Redwood Building Improvements - - - - Teen Center Improvements 10,000 - Diving Board Replacement - - - - 5,000 5,000 Total - - - - - 15,000 5,000 6740 CAPITAL OUTLAY - MACH/EQ/OTHER Boiler 20,000 - Fencing 40,000 40,000 Drain Cover Replacement - - 10,000 10,000 Total - - - 70,000 50,000 - - Total Net of Personnel 45,725 40,575 40,575 133,925 108,200 59,350 47,300 TOTAL EXPENSES 110,290$ 104,670$ 40,575$ 199,195$ 173,470$ 124,695$ 112,645$ 224 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 41 1845 Recreation Self- Supported Programs DESCRIPTION OF ACTIVITY The self-supported programs are those that have greater revenue than expenses. Examples include Adult Athletic Leagues, Adult Open Gym Programs, Youth Camps, and Pre-School Programs. MAJOR OBJECTIVES FOR 2018 Offer additional adult athletic leagues in current trend areas. Continue to offer a variety of the increasingly popular pre-school programs. MAJOR OBJECTIVES FOR 2019 Continue to evaluate trends in adult athletics and preschool classes to proactively promote recreational opportunities to help people of the community achieve fuller, happier, more harmonious and effective lives. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Projected Projected Projected Item 2016 2017 2018 2019 2020 Indoor Open Volleyball Participants 6810 7454 8000 8300 8300 Indoor Open Pickleball Participants 1543 3638 4000 4100 4300 Adult Athletic Softball League Teams 164 164 170 170 170 Adult Athletic Basketball League Teams 23 14 15 20 20 Adult Athletic Volleyball League Teams 292 341 345 345 350 Adult Athletic Whiffleball League Teams 7 7 8 10 10 Adult Athletic Kickball League Teams 15 16 18 16 16 Temporary Status Personnel Schedule – (Hours by Position- Part Time) Actual Proposed Proposed Proposed Proposed Position Title 2016 2017 2018 2019 2020 Recreation Attendant 150 150 150 150 150 Rec Program Instructor 325 325 325 385 385 Facility Supervisor 625 625 625 400 300 Volleyball Attendant 700 700 700 700 700 Preschool Instructor 845 845 875 845 845 Concession Attendant 575 575 575 650 650 Basketball Scorekeeper 170 170 170 150 150 Youth/Adult Program Instructor 1,146 1,047 1,100 655 655 225 Summary Budget Department 41 - Recreation Self-Supported Programs 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Budget Proposed Proposed Proposed Revenue: Rec User Fees 61,982 65,671 58,801 79,000 79,000 79,000 79,000 Rec League Entry fees 160,667 160,073 159,791 165,000 165,000 163,000 163,000 JCRP Concessions Sales 7,116 8,328 9,827 5,400 5,400 14,000 14,000 229,765 234,072 228,419 249,400 249,400 256,000 256,000 Expenditures: Salaries & Wages 53,358 64,757 53,007 56,430 58,620 58,250 58,250 Emp. Benefits 7,844 9,135 7,798 7,250 7,595 7,550 7,625 Supplies 33,513 36,655 27,463 38,090 38,090 34,650 34,850 Contractual Serv.93,334 86,813 91,707 79,722 80,700 86,500 96,500 Repairs & Maint.- - 300 300 - - Training/Travel/Dues 985 976 1,625 1,850 1,870 1,970 1,945 Other Exp.5,977 4,101 6,479 8,000 8,250 7,400 7,400 Items for resale 3,812 3,875 2,978 5,500 5,500 4,500 4,500 Capital outlay - Total Exp 198,822 206,311 191,057 197,142 200,925 200,820 211,070 Net addition to (use of) general revenues 30,943 27,761 37,362 52,258 48,475 55,180 44,930 2019 CAPITAL OUTLAY None 2020 CAPITAL OUTLAY None 226 City of Apple Valley Department Expense Summary Budget Years (2019-2020) RECREATION SELF-SUPPORTED PROG Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 0 0 150 0 0 6111 - SALARY PART-TIME 4 2,644 971 8,370 0 8,000 8,000 8,000 8,000 6112 - SALARY-SEASONAL TEMP 52,924 61,943 51,816 50,000 20,321 50,000 50,000 50,000 50,000 6113 - OVERTIME-REGULAR EMPLOYEES 169 169 0 0 6114 - OVERTIME PART-TIME EMPLOYEES 0 0 0 0 0 0 0 0 0 6123 - SALARY-OTHER 250 250 250 250 250 6124 - OVERTIME-SEASONAL TEMP 260 0 70 0 6105 - SALARIES AND WAGES 53,358 64,757 53,007 58,620 20,321 58,250 58,250 58,250 58,250 6138 - MEDICARE 774 939 769 850 295 840 840 840 840 6139 - FICA 3,308 4,015 3,286 3,635 1,260 3,595 3,595 3,595 3,595 6141 - PENSIONS-PERA 2,123 2,343 1,625 645 1,115 600 600 600 600 6142 - WORKERS COMPENSATION 1,639 1,838 2,119 2,465 847 2,515 2,515 2,590 2,590 6125 - EMPLOYEE BENEFITS 7,844 9,135 7,798 7,595 3,517 7,550 7,550 7,625 7,625 6100 - TOTAL PERSONNEL SERVICES 61,202 73,892 60,806 66,215 23,838 65,800 65,800 65,875 65,875 6211 - SMALL TOOLS & EQUIPMENT 0 12 0 300 0 800 800 1,000 1,000 6215 - EQUIPMENT-PARTS 0 0 0 100 6229 - GENERAL SUPPLIES 33,513 36,643 27,463 37,790 13,165 37,790 33,850 33,850 33,850 6205 - SUPPLIES 33,513 36,655 27,463 38,090 13,266 38,590 34,650 34,850 34,850 6235 - CONSULTANT SERVICES 61,516 60,690 60,122 58,300 15,531 64,100 64,100 68,100 64,100 6238 - POSTAGE/UPS/FEDEX 15 0 0 0 6239 - PRINTING 944 1,003 1,004 2,200 1,416 2,200 2,200 2,200 2,200 6240 - CLEANING SERVICE/GARBAGE 0 36 0 27 6249 - OTHER CONTRACTUAL SERVICES 30,860 25,083 30,582 20,200 17,341 20,200 20,200 30,200 30,200 6230 - CONTRACTUAL SERVICES 93,334 86,813 91,707 80,700 34,314 86,500 86,500 100,500 96,500 6265 - REPAIRS-EQUIPMENT 0 0 0 300 0 0 0 0 0 6260 - REPAIRS AND MAINTENA 0 0 0 300 0 0 0 0 0 6277 - MILEAGE/AUTO ALLOWANCE 618 671 610 500 0 600 600 600 600 6280 - DUES & SUBSCRIPTIONS 305 305 315 375 0 375 375 350 350 6281 - UNIFORM/CLOTHING ALLOWANCE 62 0 700 995 299 995 995 995 995 6270 - TRNG/TRAVL/DUES/UNIF 985 976 1,625 1,870 299 1,970 1,970 1,945 1,945 6200 - TOTAL OPERATING COSTS 127,831 124,444 120,795 120,960 47,879 127,060 123,120 137,295 133,295 6310 - RENTAL EXPENSE 1,801 897 720 1,350 480 1,350 1,000 1,000 1,000 6399 - OTHER CHARGES 4,176 3,203 5,759 6,900 3,297 6,900 6,400 6,400 6,400 6301 - OTHER EXPENDITURES 5,977 4,101 6,479 8,250 3,777 8,250 7,400 7,400 7,400 6300 - TOTAL OTHER EXPENDITURES 5,977 4,101 6,479 8,250 3,777 8,250 7,400 7,400 7,400 6540 - TAXABLE MISC FOR RESALE 3,812 3,875 2,978 5,500 2,905 5,500 4,500 5,500 4,500 6501 - TAXABLE/NON-TAXABLE MISC RESAL 3,812 3,875 2,978 5,500 2,905 5,500 4,500 5,500 4,500 6500 - TOTAL EXPENDITURES 3,812 3,875 2,978 5,500 2,905 5,500 4,500 5,500 4,500 198,822 206,311 191,057 200,925 78,399 206,610 200,820 216,070 211,070 227 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 41: RECREATION SELF-SUPPORTED PROGRAMS - 1845 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6111 Salary-Parttime 8,650 8,370 8,370 8,000 8,000 8,000 8,000 6112 Salary-Seasonal Temp 45,000 50,000 50,000 50,000 50,000 50,000 50,000 6114 Overtime - Temp 2,500 - - 6123 Salary-Other 280 250 250 250 250 250 250 6138 Medicare 820 850 850 840 840 840 840 6139 FICA 3,500 3,635 3,635 3,595 3,595 3,595 3,595 6141 Pension - PERA 670 645 645 600 600 600 600 6142 Work Comp Ins 2,260 2,465 2,465 2,515 2,515 2,590 2,590 Position Changes Total 63,680 66,215 66,215 65,800 65,800 65,875 65,875 6211 SMALL TOOL & EQUIPMENT JCRP Concession Equip 300 300 300 800 800 1,000 1,000 Total 300 300 300 800 800 1,000 1,000 6229 GENERAL SUPPLIES Softball Programs 20,000 20,000 20,000 18,000 18,000 17,000 17,000 Volleyball Programs 5,000 5,000 5,000 7,000 7,000 6,000 6,000 Day Camp Programs 1,600 1,600 1,600 1,600 1,600 1,600 1,600 Basketball Programs 1,000 1,000 1,000 1,000 1,000 500 500 Preschool Programs 3,325 3,325 3,325 3,325 3,325 3,000 3,000 Youth & Adult Misc Programs 5,865 5,865 5,865 5,865 5,865 5,000 5,000 Kickball Programs 1,000 1,000 1,000 1,000 1,000 750 750 Trend Reduction - - (3,940) Total 37,790 37,790 37,790 37,790 33,850 33,850 33,850 6235 CONSULTANT SERVICES Miscellaneous Instructor 1,000 1,000 1,000 Umpires - Softball 56,000 56,500 56,500 47,000 47,000 51,000 51,000 Officials - Volleyball 7,500 7,700 7,700 9,000 9,000 9,000 9,000 Officials - Basketball 8,000 8,100 8,100 8,100 8,100 8,100 8,100 Adjust trend to actual (15,000) (15,000) (4,000) Total 57,500 58,300 73,300 64,100 64,100 68,100 64,100 6239 PRINTING/PUBLISHING Schedules, Rules - Softball 500 500 500 Schedules, Rules - Volleyball 500 500 500 Tri-fold Advertising Brochure 1,000 1,000 1,000 1,000 Flyers, etc. - Mid Winter Fest 1,150 1,200 1,200 1,200 1,200 1,200 1,200 Total 2,150 2,200 2,200 2,200 2,200 2,200 2,200 6249 OTHER CONTRACTUAL SERVICES Tot & Family Programs - - Youth & Adult Programs 12,130 12,200 12,200 11,500 11,500 16,500 16,500 Day Camp Programs 2,000 2,000 2,000 2,300 2,300 2,300 2,300 Preschool Programs 5,942 6,000 6,000 6,400 6,400 11,400 11,400 Total 20,072 20,200 20,200 20,200 20,200 30,200 30,200 6265 REPAIRS EQUIP 300 300 300 Total 300 300 300 - - - - 6277 MILEAGE 500 500 500 600 600 600 600 Total 500 500 500 600 600 600 600 6280 DUES & SUBSCRIPTIONS Health Dept License - JCRP 375 375 375 375 375 350 350 Total 375 375 375 375 375 350 350 6281 UNIFORM/CLOTHING ALLOWANCE Staff Shirts - Softball 300 310 310 310 310 310 310 Staff Shirts - Program Staff 675 685 685 685 685 685 685 Total 975 995 995 995 995 995 995 6310 RENTAL EXPENSE Campsite - Day Camp - - General Recreation 1,300 1,350 1,350 1,350 1,000 1,000 1,000 Total 1,300 1,350 1,350 1,350 1,000 1,000 1,000 6399 OTHER CHARGES Team Reg - Softball 2,500 2,500 2,500 2,400 2,400 2,400 2,400 Team Tournament - Softball 1,900 1,900 1,900 1,900 1,900 1,900 1,900 Team Reg - Volleyball 200 200 200 300 300 300 300 Team Tournament - Volleyball 300 300 300 300 300 300 300 Team Reg - Basketball 200 200 200 200 200 200 200 Team Tournament - Basketball 300 300 300 300 300 300 300 New Activities 1,300 1,500 1,500 1,500 1,500 1,000 1,000 Fees Adult Trips - - Fees Youth Trips - - Adjust trend to actual - - (500) Total 6,700 6,900 6,900 6,900 6,400 6,400 6,400 228 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 41: RECREATION SELF-SUPPORTED PROGRAMS - 1845 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6540 CONCESSIONS FOR RESALE JCRP Concession Operation 3,500 3,500 3,500 4,000 3,000 4,000 3,000 Teen Concession Operation 2,000 2,000 2,000 1,500 1,500 1,500 1,500 Total 5,500 5,500 5,500 5,500 4,500 5,500 4,500 Total Net of Personnel 133,462 134,710 149,710 140,810 135,020 150,195 145,195 TOTAL EXPENSES 197,142$ 200,925$ 215,925$ 206,610$ 200,820$ 216,070$ 211,070$ 229 Notes: 230 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 42 1900 AV Community Center DESCRIPTION OF ACTIVITY Expenses associated with the Apple Valley Community Center operations, which serves as the headquarters to the Parks and Recreation Department. It features meeting rooms, gymnasiums (hardwood and sport court flooring), a pre-school room and a warminghouse during the winter season. MAJOR OBJECTIVES FOR 2019 Maximize the scheduling of the building to meet the needs of the community in programming and rental space. Continue to improve the building so it becomes a gathering spot for residents to recreate and learn more about what Parks and Recreation has to offer. MAJOR OBJECTIVES FOR 2020 Utilize the meeting room and gymnasium space in an efficient manner for residents and rental groups. Continue to update the building to improve the customer experience in the facility. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Projected Projected Projected Item 2016 2017 2018 2019 2020 Rental Revenue $57,924 $76,333 $75,000 $80,000 $80,000 Regular Status Personnel Schedule –FTE’s Adopted Actual Proposed Proposed Proposed Position Title 2016 2017 2018 2019 2020 Parks Maintenance II 1 1 1 1 1 Temporary Status Personnel Schedule –(# Hours Part Time) Adopted Actual Proposed Proposed Proposed Position Title 2016 2017 2018 2019 2020 Recreation Attendant 650 0 0 0 0 Rec Program Instructor 300 0 0 0 0 Rec Program Supervisor 0 0 0 0 0 Facility Supervisor 3,000 3,500 4,000 4,000 4,000 Facility Attendant 3,000 3,500 4,000 4,000 4,000 231 Summary Budget Department 42 - AV Community Center 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Budget Budget Proposed Proposed Revenue: Rentals 48,561 57,924 76,333 45,000 45,000 80,000 80,000 Expenditures: Salaries & Wages 142,623 155,570 162,763 155,410 153,565 157,505 159,975 Emp. Benefits 35,320 37,660 39,748 42,120 41,130 42,810 45,120 Supplies 23,390 20,542 19,917 19,450 19,650 21,000 21,000 Contractual Serv.7,688 6,866 8,529 8,500 8,300 9,350 9,600 Utilities 45,115 44,502 49,331 54,000 47,000 47,000 49,000 Repairs & Maint.33,886 16,255 25,525 15,000 16,000 26,700 27,000 Training/Travel/Dues 1,823 693 1,788 1,600 1,600 1,600 1,600 Other Exp.19 (10) - 100 100 - - Visa / MC Charges 4,654 3,268 3,973 5,000 5,000 4,000 4,000 Capital outlay 22,806 102,443 125,740 21,500 - - 16,000 Total Exp 317,324 387,789 437,314 322,680 292,345 309,965 333,295 Net addition (use) of general revenues (268,763) (329,865) (360,981) (277,680) (247,345) (229,965) (253,295) Building improvement capital outlay requests moved to municipal building fund General Fund Municipal Bldg Fund 2019 CAPITAL OUTLAY Sport Court Roof 100,000 0 120,000 2020 CAPITAL OUTLAY Replace Meeting Room Tables and Chairs 6,000 Audio Visual Equipment Updates 10,000 Replace Gym Divider Curtains 45,000 16,000 45,000 232 City of Apple Valley Department Expense Summary Budget Years (2019-2020) AV COMMUNITY CENTER Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 59,081 61,557 61,094 61,670 29,660 63,680 63,680 65,560 65,560 6111 - SALARY PART-TIME 65,820 71,766 75,232 66,410 6,016 68,440 68,440 68,960 68,960 6112 - SALARY-SEASONAL TEMP 17,723 22,058 26,077 22,000 39,218 23,000 23,000 23,000 23,000 6113 - OVERTIME-REGULAR EMPLOYEES 331 414 353 0 409 6121 - INSURANCE CASH BENEFIT 0 0 360 0 6122 - COMP REQUEST -331 -414 -353 -409 6123 - SALARY-OTHER 3,485 2,385 2,385 2,455 2,455 6124 - OVERTIME-SEASONAL TEMP 0 189 0 0 6105 - SALARIES AND WAGES 142,623 155,570 162,763 153,565 74,893 157,505 157,505 159,975 159,975 6138 - MEDICARE 2,074 2,245 2,366 2,225 1,085 2,285 2,285 2,320 2,320 6139 - FICA 8,868 9,599 10,117 9,520 4,639 9,765 9,765 9,920 9,920 6141 - PENSIONS-PERA 8,772 9,555 10,017 9,865 4,648 10,090 10,090 10,275 10,275 6142 - WORKERS COMPENSATION 4,874 5,020 6,461 6,445 3,135 6,810 6,810 7,120 7,120 6144 - LONG-TERM DISABILITY INSURANCE 150 160 123 175 56 180 180 185 185 6145 - MEDICAL INSURANCE 9,696 10,461 9,611 12,900 5,051 14,160 13,680 15,600 15,300 6146 - DENTAL INSURANCE 645 604 602 284 6147 - LIFE INSURANCE-BASIC 6 6 6 3 6148 - LIFE INSURANCE-SUPP/DEPEND 235 11 445 0 6170 - EMPLOYEE PAID PREMIUMS -30 6125 - EMPLOYEE BENEFITS 35,320 37,660 39,748 41,130 18,871 43,290 42,810 45,420 45,120 6100 - TOTAL PERSONNEL SERVICES 177,944 193,230 202,511 194,695 93,765 200,795 200,315 205,395 205,095 6210 - OFFICE SUPPLIES 942 1,337 1,196 1,250 366 1,500 1,500 1,500 1,500 6211 - SMALL TOOLS & EQUIPMENT 1,785 853 615 1,000 319 1,000 1,000 1,000 1,000 6215 - EQUIPMENT-PARTS 103 503 345 200 310 500 500 500 500 6229 - GENERAL SUPPLIES 20,561 17,849 17,761 17,200 5,863 18,000 18,000 18,000 18,000 6205 - SUPPLIES 23,390 20,542 19,917 19,650 6,858 21,000 21,000 21,000 21,000 6235 - CONSULTANT SERVICES 51 19 20 0 21 6237 - TELEPHONE/PAGERS 929 977 990 1,000 433 1,000 800 1,000 800 6238 - POSTAGE/UPS/FEDEX 0 0 37 0 6239 - PRINTING 0 800 800 800 800 6240 - CLEANING SERVICE/GARBAGE 4,470 4,221 4,450 4,750 2,188 4,750 4,750 5,000 5,000 6249 - OTHER CONTRACTUAL SERVICES 2,237 1,648 3,031 2,550 900 3,150 3,000 3,000 3,000 6230 - CONTRACTUAL SERVICES 7,688 6,866 8,529 8,300 3,542 9,700 9,350 9,800 9,600 6255 - UTILITIES-ELECTRIC 30,906 29,722 31,694 31,000 9,817 31,000 31,000 33,000 33,000 6256 - UTILITIES-NATURAL GAS 13,371 13,881 16,735 15,000 13,779 15,000 15,000 15,000 15,000 6257 - UTILITIES-PROPANE/WATER/SEWER 838 899 902 1,000 472 1,000 1,000 1,000 1,000 6250 - UTILITIES 45,115 44,502 49,331 47,000 24,068 47,000 47,000 49,000 49,000 6265 - REPAIRS-EQUIPMENT 3,499 1,880 1,206 3,500 683 6,700 6,700 7,000 7,000 6266 - REPAIRS-BUILDING 30,387 14,374 24,320 12,500 1,564 20,000 20,000 20,000 20,000 6269 - REPAIRS-OTHER 0 0 0 0 0 6260 - REPAIRS AND MAINTENA 33,886 16,255 25,526 16,000 2,246 26,700 26,700 27,000 27,000 6277 - MILEAGE/AUTO ALLOWANCE 152 0 45 100 0 100 100 100 100 6280 - DUES & SUBSCRIPTIONS 20 0 -15 0 6281 - UNIFORM/CLOTHING ALLOWANCE 1,652 693 1,758 1,500 306 1,500 1,500 1,500 1,500 6270 - TRNG/TRAVL/DUES/UNIF 1,823 693 1,788 1,600 306 1,600 1,600 1,600 1,600 6200 - TOTAL OPERATING COSTS 111,902 88,856 105,089 92,550 37,021 106,000 105,650 108,400 108,200 6310 - RENTAL EXPENSE 0 27 280 0 486 233 City of Apple Valley Department Expense Summary Budget Years (2019-2020) AV COMMUNITY CENTER Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6330 - SALES/USE TAX -6 0 0 0 6333 - GENERAL-CASH DISCOUNTS -60 -102 -99 -21 6351 - VISA/BANK CHARGES 4,654 3,268 3,763 5,000 2,301 4,000 4,000 4,000 4,000 6399 - OTHER CHARGES 84 65 30 100 0 0 0 0 0 6301 - OTHER EXPENDITURES 4,673 3,258 3,974 5,100 2,767 4,000 4,000 4,000 4,000 6300 - TOTAL OTHER EXPENDITURES 4,673 3,258 3,974 5,100 2,767 4,000 4,000 4,000 4,000 6401 - EXPENDITURES 0 0 0 0 6400 - TOTAL EXPENDITURES 0 0 0 0 6540 - TAXABLE MISC FOR RESALE 71 6501 - TAXABLE/NON-TAXABLE MISC RESAL 71 6500 - TOTAL EXPENDITURES 71 6720 - CAPITAL OUTLAY-FURNITURE & FIX 2,670 0 0 0 6730 - CAPITAL OUTLAY-TRANSPORTATION 0 6735 - CAPITAL OUTLAY-OTHER IMPROVEME 22,806 99,773 125,740 0 0 15,000 0 31,000 16,000 6701 - TOTAL CAPITAL OUTLAY 22,806 102,443 125,740 0 0 15,000 0 31,000 16,000 6700 - TOTAL CAPITAL OUTLAY 22,806 102,443 125,740 0 0 15,000 0 31,000 16,000 317,324 387,787 437,314 292,345 133,623 325,795 309,965 348,795 333,295 234 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 42: AV COMMUNITY CENTER - 1900 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Salaries Full Time 59,350 61,670 61,670 63,680 63,680 65,560 65,560 6111 Salary-Parttime 86,630 66,410 66,410 68,440 68,440 68,960 68,960 6112 Salary-Seasonal Temporary 5,000 22,000 22,000 23,000 23,000 23,000 23,000 6123 Salary-Other 4,430 3,485 3,485 2,385 2,385 2,455 2,455 6138 Medicare 2,325 2,225 2,225 2,285 2,285 2,320 2,320 6139 FICA 9,945 9,520 9,520 9,765 9,765 9,920 9,920 6141 Pension - PERA 11,655 9,865 9,865 10,090 10,090 10,275 10,275 6142 Work Comp Ins 5,725 6,445 6,445 6,810 6,810 7,120 7,120 6144 Long-term Disability Insurance 170 175 175 180 180 185 185 6145 Hospital & Life Insurance 12,300 12,900 12,900 14,160 13,680 15,600 15,300 Position Changes Total 197,530 194,695 194,695 200,795 200,315 205,395 205,095 6210 OFFICE SUPPLIES 1,250 1,250 1,250 1,500 1,500 1,500 1,500 Total 1,250 1,250 1,250 1,500 1,500 1,500 1,500 6211 SMALL TOOL & EQUIPMENT Miscellaneous 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6215 SMALL EQUIPMENT PARTS Miscellaneous 200 200 200 500 500 500 500 Total 200 200 200 500 500 500 500 6229 GENERAL SUPPLIES Cleaning Chemicals/Paper Products 17,000 17,200 17,200 18,000 18,000 18,000 18,000 AEDs Total 17,000 17,200 17,200 18,000 18,000 18,000 18,000 6237 TELEPHONE Phones 1,000 1,000 1,000 1,000 800 1,000 800 Total 1,000 1,000 1,000 1,000 800 1,000 800 6239 PRINTING/PUBLISHING AV Community Center Brochures - - 800 800 800 800 Total - - - 800 800 800 800 6240 C. SERVICE/GARBAGE REMOVAL Garbage Removal/Clean Floors 4,500 4,750 4,750 4,750 4,750 5,000 5,000 Total 4,500 4,750 4,750 4,750 4,750 5,000 5,000 6249 OTHER CONTRACTUAL SERVICES Other 2,200 1,750 1,750 3,150 3,000 3,000 3,000 WiFi 800 800 800 Total 3,000 2,550 2,550 3,150 3,000 3,000 3,000 6255 UTILITIES - ELECTRIC 33,000 31,000 31,000 31,000 31,000 33,000 33,000 Total 33,000 31,000 31,000 31,000 31,000 33,000 33,000 6256 UTILITIES - NATURAL GAS 20,000 15,000 15,000 15,000 15,000 15,000 15,000 Total 20,000 15,000 15,000 15,000 15,000 15,000 15,000 6257 UTILITIES - OTHER 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6265 REPAIRS - EQUIPMENT Miscellaneous 3,000 3,500 3,500 6,700 6,700 7,000 7,000 Total 3,000 3,500 3,500 6,700 6,700 7,000 7,000 6266 REPAIRS - BUILDING Miscellaneous 12,000 12,500 12,500 20,000 20,000 20,000 20,000 Total 12,000 12,500 12,500 20,000 20,000 20,000 20,000 6277 MILEAGE ALLOWANCE Part-Time Staff 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 6281 UNIFORM/CLOTHING ALLOWANCE 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Total 1,500 1,500 1,500 1,500 1,500 1,500 1,500 6351 VISA/BANK CHARGES 5,000 5,000 5,000 4,000 4,000 4,000 4,000 Total 5,000 5,000 5,000 4,000 4,000 4,000 4,000 6399 OTHER CHARGES 100 100 100 Total 100 100 100 - - - - 235 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 42: AV COMMUNITY CENTER - 1900 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6735 CAPITAL OUTLAY - OTHER IMPROVEMENTS Replace Desk & Chairs/Workstations 14,000 - Meeting Room TVs 2,500 Replace Mtg Room Tables & Chairs 5,000 6,000 6,000 Access Card Readers 15,000 - Audio Visual Equipment Update 10,000 10,000 Replace Flooring Various Rooms Replace Hardwood Gym Curtain in muni bldg 45,000 45,000 Sport Court Roof in muni bldg 100,000 100,000 Move to Building Improvement Fund (100,000) (100,000) (45,000) (45,000) Replace Restroom/Lockerroom Flooring/Fixtures in muni bldg 20,000 20,000 Move to Building Improvement Fund (20,000) (20,000) Replace Restroom/Lockerroom Partitians Security Entrance Card Readers 15,000 - Move to Building Improvement Fund Total 21,500 - - 15,000 - 31,000 16,000 6720 CAPITAL OUTLAY - OFFICE FURN - - Total - - - - - - - Total Net of Personnel 125,150 97,650 97,650 125,000 109,650 143,400 128,200 TOTAL EXPENSES 322,680$ 292,345$ 292,345$ 325,795$ 309,965$ 348,795$ 333,295$ 236 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 44 1940 Aquatic Swim Center DESCRIPTION OF ACTIVITY The Apple Valley Family Aquatic Center is a child friendly family water park located in Johnny Cake Ridge Park. It is operated by the Parks and Recreation Department as a general fund recreational facility. It contains two pools, a leisure pool and a lazy river pool, both of which have zero depth entries and are fully accessible. The capacity of the facility is 1,900 people. The facility operates 9 hours per day typically, weather permitting. Water play features are distributed around a zero depth entry in the leisure pool. The facility has six water slides, two of which require inner tubes and empty into the lazy river. There are additional sand play areas, picnic shelters and a large number of lounge chairs for patrons. The concession operation serves a variety of snack foods, fountain drinks and treats. MAJOR OBJECTIVES FOR 2019 Make improvements to keep the facility attractive to residents and people in the surrounding area. Expand the concession offerings to boost revenues. MAJOR OBJECTIVES FOR 2020 Market the facility to additional groups to promote group outings. Maintain high level of staff training to ensure swimmer safety IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Projected Projected Projected Item 2016 2017 2018 2019 2020 Open Swim Attendance 73,184 67,155 68,000 68,000 68,000 Water Walkers & Lap Swimmers 4,942 4,621 4,700 4,800 4,800 Group Reservations 146 138 150 150 150 Regular Status Personnel Schedule –FTE’s Actual Actual Projected Projected Projected Position Title 2016 2017 2018 2019 2020 None 237 Temporary Status Personnel Schedule –(# Hours Part Time) Adopted Proposed Proposed Proposed Proposed Position Title 2016 2017 2018 2019 2020 Pool Manager 1,368 1,000 1,000 1,000 1,000 Water Safety Instructor 1,258 1,250 1,250 1,250 1,250 Concession Supervisor 955 800 800 800 800 Facility Supervisor 0 0 0 0 0 Head Guard 1,783 4,980 4,980 4,980 4,980 Office Supervisor N/A 800 800 800 800 Lifeguard 17,863 20,000 20,000 20,000 20,000 Attendant 3,367 5,600 5,600 5,600 5,600 Summary Budget Department 44 - Aquatic Swim Center 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Budget Proposed Proposed Proposed Revenue: Swim Center Revenues 581,133 575,742 506,029 556,000 556,000 566,000 566,000 Swim Center Concessions 123,438 127,736 102,687 110,000 110,000 120,000 130,000 Swim Center Rentals 11,100 15,813 12,254 8,000 8,000 14,000 14,000 715,671 719,291 620,970 674,000 674,000 700,000 710,000 Expenditures: Salaries & Wages 285,587 292,715 295,942 282,500 288,000 298,000 298,000 Emp. Benefits 33,561 33,413 35,349 33,440 34,150 25,295 25,685 Supplies 38,122 41,965 41,892 35,500 36,000 35,900 37,700 Contractual Serv.80,857 76,287 83,143 85,725 81,700 85,175 84,175 Utilities 100,436 87,706 97,917 103,000 95,200 86,000 88,000 Repairs & Maint.16,831 21,701 39,293 11,000 11,950 27,000 14,000 Training/Travel/Dues 7,841 7,896 9,410 9,700 9,700 9,200 9,200 Other Exp.303 285 260 600 650 500 500 Credit Card Fees 7,561 11,578 8,106 6,000 6,250 6,250 6,250 Items for Resale 65,304 56,040 48,778 58,000 59,000 60,000 60,000 Capital Outlay 49,100 - 26,494 44,000 20,000 235,000 - Total Exp 685,503 629,586 686,584 669,465 642,600 868,320 623,510 Net addition to (use of) general revenues 30,168 89,705 (65,614) 4,535 31,400 (168,320) 86,490 General Fund Municipal Bldg Fund Ameresco 2019 CAPITAL OUTLAY Waterslide 150,000 Boilers 50,000 Concession Improvements 10,000 Diamond Brite Pool Shell (diving well) 200,000 Drain Cover Replacement 25,000 235,000 150,000 2020 CAPITAL OUTLAY NONE 238 City of Apple Valley Department Expense Summary Budget Years (2019-2020) AQUATIC SWIM CENTER Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6111 - SALARY PART-TIME 7,241 447 0 0 0 295,000 295,000 6112 - SALARY-SEASONAL TEMP 275,361 290,749 294,346 285,000 65,592 295,000 295,000 6114 - OVERTIME PART-TIME EMPLOYEES 193 0 0 3,000 0 3,000 3,000 3,000 3,000 6122 - COMP REQUEST 0 6124 - OVERTIME-SEASONAL TEMP 2,793 1,519 1,596 50 6105 - SALARIES AND WAGES 285,587 292,715 295,942 288,000 65,642 298,000 298,000 298,000 298,000 6138 - MEDICARE 4,141 4,244 4,291 4,175 952 4,320 4,320 4,320 4,320 6139 - FICA 17,706 18,148 18,348 17,855 4,070 8,150 8,150 8,150 8,150 6141 - PENSIONS-PERA 322 0 1,003 0 87 6142 - WORKERS COMPENSATION 11,391 11,020 11,706 12,120 2,715 12,825 12,825 13,215 13,215 6125 - EMPLOYEE BENEFITS 33,561 33,413 35,349 34,150 7,823 25,295 25,295 25,685 25,685 6100 - TOTAL PERSONNEL SERVICES 319,148 326,129 331,291 322,150 73,466 323,295 323,295 323,685 323,685 6210 - OFFICE SUPPLIES 590 447 450 500 71 500 500 500 500 6211 - SMALL TOOLS & EQUIPMENT 933 102 322 2,100 228 2,000 2,000 2,000 2,000 6214 - CHEMICALS 7,335 2,098 4,279 3,400 2,138 3,400 3,400 4,000 4,000 6215 - EQUIPMENT-PARTS 4,111 16,443 3,784 2,200 1,039 2,200 2,200 2,200 2,200 6229 - GENERAL SUPPLIES 25,154 22,875 33,057 27,800 7,466 27,800 27,800 29,000 29,000 6205 - SUPPLIES 38,122 41,965 41,892 36,000 10,942 35,900 35,900 37,700 37,700 6235 - CONSULTANT SERVICES 0 0 0 200 0 200 0 100 0 6237 - TELEPHONE/PAGERS 5,484 6,105 7,460 5,400 3,848 6,000 6,000 5,000 5,000 6238 - POSTAGE/UPS/FEDEX 0 19 0 0 6239 - PRINTING 895 1,931 820 1,050 0 1,000 1,000 1,000 1,000 6240 - CLEANING SERVICE/GARBAGE 2,738 2,158 2,620 2,050 158 2,050 2,050 2,050 2,050 6249 - OTHER CONTRACTUAL SERVICES 71,741 66,074 72,244 73,000 0 79,125 76,125 76,125 76,125 6230 - CONTRACTUAL SERVICES 80,857 76,287 83,144 81,700 4,006 88,375 85,175 84,275 84,175 6255 - UTILITIES-ELECTRIC 48,183 44,041 45,415 45,100 1,839 45,000 42,000 42,000 42,000 6256 - UTILITIES-NATURAL GAS 39,817 28,744 36,696 40,000 2,595 45,000 32,000 36,000 32,000 6257 - UTILITIES-PROPANE/WATER/SEWER 12,436 14,922 15,806 10,100 0 12,000 12,000 14,000 14,000 6250 - UTILITIES 100,436 87,707 97,917 95,200 4,434 102,000 86,000 92,000 88,000 6265 - REPAIRS-EQUIPMENT 15,160 21,080 26,721 5,500 0 8,000 8,000 10,000 10,000 6266 - REPAIRS-BUILDING 1,395 200 11,899 2,250 0 2,000 2,000 2,000 2,000 6269 - REPAIRS-OTHER 276 420 673 4,200 0 2,000 17,000 2,000 2,000 6260 - REPAIRS AND MAINTENA 16,831 21,701 39,293 11,950 0 12,000 27,000 14,000 14,000 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 0 359 1,370 700 0 500 500 500 500 6277 - MILEAGE/AUTO ALLOWANCE 140 32 60 500 0 300 300 300 300 6280 - DUES & SUBSCRIPTIONS 2,923 2,797 4,005 3,500 30 3,400 3,400 3,400 3,400 6281 - UNIFORM/CLOTHING ALLOWANCE 4,778 4,709 3,975 5,000 2,574 5,000 5,000 5,000 5,000 6270 - TRNG/TRAVL/DUES/UNIF 7,841 7,896 9,410 9,700 2,604 9,200 9,200 9,200 9,200 6200 - TOTAL OPERATING COSTS 244,087 235,556 271,656 234,550 21,985 247,475 243,275 237,175 233,075 6310 - RENTAL EXPENSE 180 178 260 350 160 300 300 300 300 6320 - REFUNDS & REIMBURSEMENTS 27 0 0 200 0 100 100 100 100 6322 - UNCOLLECTIBLE CHECKS/ACCOUNTS 0 0 0 0 0 6333 - GENERAL-CASH DISCOUNTS -24 -33 -17 -8 6349 - LATE FEES/FINANCE CHARGES 1 0 6351 - VISA/BANK CHARGES 7,561 11,578 8,100 6,250 450 6,250 6,250 6,250 6,250 6399 - OTHER CHARGES 120 140 1,672 100 100 100 100 100 100 6301 - OTHER EXPENDITURES 7,864 11,863 10,016 6,900 702 6,750 6,750 6,750 6,750 239 City of Apple Valley Department Expense Summary Budget Years (2019-2020) AQUATIC SWIM CENTER Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6300 - TOTAL OTHER EXPENDITURES 7,864 11,863 10,016 6,900 702 6,750 6,750 6,750 6,750 6401 - EXPENDITURES 0 0 0 0 0 6400 - TOTAL EXPENDITURES 0 0 0 0 0 6540 - TAXABLE MISC FOR RESALE 65,304 56,040 48,778 59,000 12,476 60,000 60,000 60,000 60,000 6501 - TAXABLE/NON-TAXABLE MISC RESAL 65,304 56,040 48,778 59,000 12,476 60,000 60,000 60,000 60,000 6500 - TOTAL EXPENDITURES 65,304 56,040 48,778 59,000 12,476 60,000 60,000 60,000 60,000 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 49,100 0 26,494 20,000 6,153 435,000 235,000 0 0 6701 - TOTAL CAPITAL OUTLAY 49,100 0 26,494 20,000 6,153 435,000 235,000 0 0 6700 - TOTAL CAPITAL OUTLAY 49,100 0 26,494 20,000 6,153 435,000 235,000 0 0 685,503 629,588 688,235 642,600 114,782 1,072,520 868,320 627,610 623,510 240 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 44: AQUATIC SWIM CENTER - 1940 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6111 Salary-Parttime 6112 Salary-Seasonal Temp 279,000 285,000 285,000 295,000 295,000 295,000 295,000 6114 Overtime - Temp 3,500 3,000 3,000 3,000 3,000 3,000 3,000 6138 Medicare 4,170 4,175 4,175 4,320 4,320 4,320 4,320 6139 FICA 17,825 17,855 17,855 8,150 8,150 8,150 8,150 6142 Work Comp Ins 11,445 12,120 12,120 12,825 12,825 13,215 13,215 Position Changes Total 315,940 322,150 322,150 323,295 323,295 323,685 323,685 6210 OFFICE SUPPLIES 500 500 500 500 500 500 500 Total 500 500 500 500 500 500 500 6211 SMALL TOOL & EQUIPMENT 2,000 2,100 2,100 2,000 2,000 2,000 2,000 Total 2,000 2,100 2,100 2,000 2,000 2,000 2,000 6214 CHEMICALS Cleaning Fluid, Chlorine, etc.3,300 3,400 3,400 3,400 3,400 4,000 4,000 Total 3,300 3,400 3,400 3,400 3,400 4,000 4,000 6215 EQUIPMENT - PARTS 2,000 2,200 2,200 2,200 2,200 2,200 2,200 Total 2,000 2,200 2,200 2,200 2,200 2,200 2,200 6229 GENERAL SUPPLIES Lifeguard Equipment 18,700 18,800 18,800 18,000 18,000 18,000 18,000 Chairs, Tubes, Funbrella Canvas 9,000 9,000 9,000 9,800 9,800 11,000 11,000 Total 27,700 27,800 27,800 27,800 27,800 29,000 29,000 6235 CONSULTANT SERVICES Staff Vaccinations (Blood Borne)200 200 200 200 - 100 - Total 200 200 200 200 - 100 - 6237 TELEPHONE 5,400 5,400 5,400 6,000 6,000 5,000 5,000 Total 5,400 5,400 5,400 6,000 6,000 5,000 5,000 6239 PRINTING/PUBLISHING Passes, Flyers 1,000 1,050 1,050 1,000 1,000 1,000 1,000 Total 1,000 1,050 1,050 1,000 1,000 1,000 1,000 6240 GARBAGE SERVICE 2,000 2,050 2,050 2,050 2,050 2,050 2,050 Total 2,000 2,050 2,050 2,050 2,050 2,050 2,050 6249 CONTRACTUAL SERVICE Water Mgmt Program 65,000 67,000 67,000 67,000 64,000 67,000 67,000 Floor Resurfacing 3,000 3,000 3,000 7,125 7,125 7,125 7,125 Employee Scheduling App 8,125 2,000 2,000 4,000 4,000 1,000 1,000 WiFi 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Total 77,125 73,000 73,000 79,125 76,125 76,125 76,125 6255 UTILITIES - ELECTRIC 45,000 45,100 45,100 45,000 42,000 42,000 42,000 Total 45,000 45,100 45,100 45,000 42,000 42,000 42,000 6256 UTILITIES - NATURAL GAS 48,000 40,000 40,000 45,000 32,000 36,000 32,000 Total 48,000 40,000 40,000 45,000 32,000 36,000 32,000 6257 UTILITIES - PROPANE & WATER 10,000 10,100 10,100 12,000 12,000 14,000 14,000 Total 10,000 10,100 10,100 12,000 12,000 14,000 14,000 6265 REPAIRS - EQUIPMENT Pumps, Filters, Wiring and Lights 5,000 5,500 5,500 8,000 8,000 10,000 10,000 Total 5,000 5,500 5,500 8,000 8,000 10,000 10,000 6266 REPAIRS - BUILDINGS Miscellaneous 2,000 2,250 2,250 2,000 2,000 2,000 2,000 Total 2,000 2,250 2,250 2,000 2,000 2,000 2,000 6269 REPAIRS - OTHER Miscellaneous 4,000 4,200 4,200 2,000 17,000 2,000 2,000 Total 4,000 4,200 4,200 2,000 17,000 2,000 2,000 6275 SCHOOL/CONF/EXP - LOCAL First Aid Training, Lifeguard Cert.700 700 700 500 500 500 500 Total 700 700 700 500 500 500 500 6277 MILEAGE ALLOWANCE Mileage - Pool staff 500 500 500 300 300 300 300 Total 500 500 500 300 300 300 300 6280 DUES & SUBSCRIPTIONS American Red Cross 3,500 3,500 3,500 3,400 3,400 3,400 3,400 Total 3,500 3,500 3,500 3,400 3,400 3,400 3,400 6281 UNIFORM/CLOTHING ALLOWANCE Swim Suits/Staff Apparel 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Total 5,000 5,000 5,000 5,000 5,000 5,000 5,000 6310 RENTAL EXPENSE Pool rentals for preseason trainings 300 350 350 300 300 300 300 Total 300 350 350 300 300 300 300 241 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 44: AQUATIC SWIM CENTER - 1940 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6320 REFUNDS & REIMBURSEMENTS 200 200 200 100 100 100 100 Total 200 200 200 100 100 100 100 6399 OTHER CHARGES 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 6351 VISA/Bank Charges 6,000 6,250 6,250 6,250 6,250 6,250 6,250 Total 6,000 6,250 6,250 6,250 6,250 6,250 6,250 6540 TAXABLE MISC FOR RESALE Pop and Concessions 58,000 59,000 59,000 60,000 60,000 60,000 60,000 Total 58,000 59,000 59,000 60,000 60,000 60,000 60,000 6740 CAPITAL OUTLAY - OTHER ITEMS Waterslide 150,000 - Strainer Baskets Boilers 50,000 - Pool Vacuum Improvements for Concessions 10,000 10,000 Diamond Brite Pool Shell - Diving Well 200,000 200,000 Handicap Accessibility Railings Funbrella Replacements 20,000 20,000 Drain Cover Replacement 25,000 25,000 Coolers and Freezers 13,000 POS System 15,000 Rental Cabanas 16,000 Slide Resurfacing Total 44,000 20,000 20,000 435,000 235,000 - - Total Net of Personnel 353,525 320,450 320,450 749,225 545,025 303,925 299,825 TOTAL EXPENSES 669,465$ 642,600$ 642,600$ 1,072,520$ 868,320$ 627,610$ 623,510$ 242 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 45 1920 Apple Valley Senior Center Expenses related to the operation of the Apple Valley Senior Center. The Senior Center provides modern amenities and areas for meetings and special events with seating for up to 224 in the 21,000 square foot facility. MAJOR OBJECTIVES FOR 2019 Continue to meet the ever changing needs of the senior population and the wave of baby boomer retirements. Work on creative ways to market the facility to increase rentals. Phase in preferred caterers to boost revenue and set expectations for events. MAJOR OBJECTIVES FOR 2020 Market the facility to possible rental groups for increased revenue. Also, utilize the facility to serve the recreational interests of our senior population. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Projected Projected Projected Item 2016 2017 2018 2019 2020 Senior Center Members 963 975 980 1,000 1,000 Large Event Rentals 80 78 90 90 90 Meeting Room Rentals 130 200 200 200 200 Regular Status Personnel Schedule –FTE’s Actual Actual Proposed Proposed Proposed Position Title 2016 2017 2018 2019 2020 Recreation Supervisor II 1 1 1 1 1 Maintenance II 1 1 1 1 1 Temporary Status Personnel Schedule –(# hours) Actual Proposed Proposed Proposed Proposed Position Title 2016 2017 2018 2019 2020 Building Supervisor 4,300 4,300 4,300 4,500 4,500 Building Attendant N/A 1,040 Custodian 1,040 1,040 1,040 243 Summary Budget Department 45 - Apple Valley Senior Center 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Budget Proposed Proposed Proposed Revenue: Rentals 67,502 57,924 58,515 70,000 70,000 70,000 70,000 Rec Senior Revenue-Reimb.(195) 587 60 1,100 1,100 1,000 1,000 Rec Senior Programs 29,083 27,176 24,919 13,800 23,000 25,000 29,000 96,390 85,687 83,494 84,900 94,100 96,000 100,000 Expenditures: Salaries & Wages 227,674 232,073 229,122 227,720 239,475 247,950 252,250 Emp. Benefits 65,858 68,878 71,237 68,780 75,330 68,650 71,595 Supplies 13,015 12,073 9,313 14,000 13,800 11,800 14,300 Contractual Serv.26,682 24,587 22,853 21,500 21,500 23,850 25,950 Utilities 26,144 24,340 25,852 28,500 26,700 26,700 26,700 Repairs & Maint.6,927 5,576 12,087 6,250 6,250 8,000 15,000 Training/Travel/Dues 570 741 710 800 800 960 1,610 Other Exp.462 (2) 257 500 500 500 500 Credit Card Fees 149 126 414 1,000 300 300 300 Capital outlay 7,228 3,113 38,930 15,000 15,000 27,000 20,000 Total Exp 374,710 371,505 410,775 384,050 399,655 415,710 428,205 Net addition to (use of) general revenues (278,320) (285,818) (327,281) (299,150) (305,555) (319,710) (328,205) Building improvement capital outlay requests moved to muni building fund General Fund Municipal Bldg Fund 2019 CAPITAL OUTLAY Interior Painting – High Traffic Areas 10,000 Building Upgrades 35,000 AV upgrades – Yosemite Room 17,000 27,000 35,000 2020 CAPITAL OUTLAY AV upgrades 20,000 Backup Boiler 25,000 20,000 25,000 244 City of Apple Valley Department Expense Summary Budget Years (2019-2020) APPLE VALLEY SENIOR CENTER Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 138,104 138,574 138,151 137,630 68,428 144,065 144,065 149,605 149,605 6111 - SALARY PART-TIME 87,570 92,139 90,161 92,345 33,984 96,660 96,660 96,420 96,420 6112 - SALARY-SEASONAL TEMP 2,000 1,102 744 8,742 6113 - OVERTIME-REGULAR EMPLOYEES 0 258 447 296 6121 - INSURANCE CASH BENEFIT 0 0 0 360 6122 - COMP REQUEST 0 0 -381 -114 6123 - SALARY-OTHER 9,500 7,225 7,225 6,225 6,225 6105 - SALARIES AND WAGES 227,674 232,073 229,122 239,475 111,696 247,950 247,950 252,250 252,250 6138 - MEDICARE 3,102 3,085 3,215 3,470 1,573 3,595 3,595 3,660 3,660 6139 - FICA 13,221 13,191 13,746 14,850 6,724 15,375 15,375 15,640 15,640 6141 - PENSIONS-PERA 16,994 17,018 17,156 17,660 8,309 18,600 18,600 18,920 18,920 6142 - WORKERS COMPENSATION 5,372 4,960 6,551 7,155 3,298 7,610 7,610 7,670 7,670 6144 - LONG-TERM DISABILITY INSURANCE 353 364 276 395 128 410 410 425 425 6145 - MEDICAL INSURANCE 24,262 27,584 34,606 31,800 14,723 30,720 30,060 32,880 32,280 6146 - DENTAL INSURANCE 2,453 2,664 3,012 1,476 6147 - LIFE INSURANCE-BASIC 12 12 12 6 6148 - LIFE INSURANCE-SUPP/DEPEND 90 0 27 483 6170 - EMPLOYEE PAID PREMIUMS -7,364 -1,833 0 -7,000 0 -7,000 6125 - EMPLOYEE BENEFITS 65,858 68,878 71,237 75,330 34,888 76,310 68,650 79,195 71,595 6100 - TOTAL PERSONNEL SERVICES 293,532 300,951 300,360 314,805 146,584 324,260 316,600 331,445 323,845 6210 - OFFICE SUPPLIES 225 81 237 400 36 400 400 400 400 6211 - SMALL TOOLS & EQUIPMENT 918 950 702 1,000 136 1,000 1,000 3,500 3,500 6215 - EQUIPMENT-PARTS 1,049 222 1,001 400 183 400 400 400 400 6229 - GENERAL SUPPLIES 10,824 10,819 7,373 12,000 4,833 12,000 10,000 12,000 10,000 6205 - SUPPLIES 13,015 12,073 9,313 13,800 5,189 13,800 11,800 16,300 14,300 6235 - CONSULTANT SERVICES 51 19 20 21 6237 - TELEPHONE/PAGERS 17 0 0 0 0 600 600 600 600 6239 - PRINTING 430 555 0 1,000 11 800 800 800 800 6240 - CLEANING SERVICE/GARBAGE 625 1,293 1,594 500 766 1,350 1,350 1,350 1,350 6249 - OTHER CONTRACTUAL SERVICES 25,560 22,720 21,239 20,000 8,346 21,100 21,100 23,200 23,200 6230 - CONTRACTUAL SERVICES 26,682 24,587 22,853 21,500 9,144 23,850 23,850 25,950 25,950 6255 - UTILITIES-ELECTRIC 21,984 20,144 21,398 22,000 9,328 22,000 22,000 22,000 22,000 6256 - UTILITIES-NATURAL GAS 3,470 3,513 3,762 4,000 2,521 4,000 4,000 4,000 4,000 6257 - UTILITIES-PROPANE/WATER/SEWER 691 683 692 700 258 700 700 700 700 6250 - UTILITIES 26,144 24,340 25,852 26,700 12,108 26,700 26,700 26,700 26,700 6265 - REPAIRS-EQUIPMENT 618 1,641 440 1,250 97 2,000 2,000 2,000 2,000 6266 - REPAIRS-BUILDING 6,309 3,936 11,647 5,000 4,494 6,000 6,000 13,000 13,000 6260 - REPAIRS AND MAINTENA 6,927 5,576 12,087 6,250 4,591 8,000 8,000 15,000 15,000 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 50 60 0 200 0 200 200 300 300 6276 - SCHOOLS/CONFERENCES/EXP OTHER 150 0 125 225 6277 - MILEAGE/AUTO ALLOWANCE 180 110 316 200 76 150 150 300 300 6280 - DUES & SUBSCRIPTIONS 40 110 40 100 45 110 110 110 110 6281 - UNIFORM/CLOTHING ALLOWANCE 150 461 229 300 434 500 500 900 900 6270 - TRNG/TRAVL/DUES/UNIF 570 741 710 800 781 960 960 1,610 1,610 6200 - TOTAL OPERATING COSTS 73,339 67,318 70,815 69,050 31,813 73,310 71,310 85,560 83,560 6333 - GENERAL-CASH DISCOUNTS -38 -102 -26 -20 6351 - VISA/BANK CHARGES 149 126 414 300 0 300 300 300 300 245 City of Apple Valley Department Expense Summary Budget Years (2019-2020) APPLE VALLEY SENIOR CENTER Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6399 - OTHER CHARGES 500 100 282 500 50 500 500 500 500 6301 - OTHER EXPENDITURES 611 124 670 800 30 800 800 800 800 6300 - TOTAL OTHER EXPENDITURES 611 124 670 800 30 800 800 800 800 6401 - EXPENDITURES 0 0 0 0 0 6400 - TOTAL EXPENDITURES 0 0 0 0 0 6730 - CAPITAL OUTLAY-TRANSPORTATION 0 6735 - CAPITAL OUTLAY-OTHER IMPROVEME 7,228 3,113 38,930 15,000 0 112,000 27,000 20,000 20,000 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 6701 - TOTAL CAPITAL OUTLAY 7,228 3,113 38,930 15,000 0 112,000 27,000 20,000 20,000 6700 - TOTAL CAPITAL OUTLAY 7,228 3,113 38,930 15,000 0 112,000 27,000 20,000 20,000 374,710 371,505 410,775 399,655 178,426 510,370 415,710 437,805 428,205 246 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 45: APPLE VALLEY SENIOR CENTER - 1920 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6110 SALARIES 133,460 137,630 137,630 144,065 144,065 149,605 149,605 6111 Salary-Parttime 88,825 92,345 92,345 96,660 96,660 96,420 96,420 6123 Salary-Other 5,435 9,500 9,500 7,225 7,225 6,225 6,225 6138 Medicare 3,110 3,470 3,470 3,595 3,595 3,660 3,660 6139 FICA 13,300 14,850 14,850 15,375 15,375 15,640 15,640 6141 Pension - PERA 15,900 17,660 17,660 18,600 18,600 18,920 18,920 6142 Work Comp Ins 5,975 7,155 7,155 7,610 7,610 7,670 7,670 6144 Long-term Disability Insurance 375 395 395 410 410 425 425 6145 Hospital & Life Insurance 30,120 31,800 31,800 30,720 30,060 32,880 32,280 6170 Employee Paid Premiums (7,000) (7,000) Position Changes Total 296,500 314,805 314,805 324,260 316,600 331,445 323,845 6210 OFFICE SUPPLIES 500 400 400 400 400 400 400 Total 500 400 400 400 400 400 400 6211 SMALL TOOL & EQUIPMENT 1,000 1,000 1,000 1,000 1,000 3,500 3,500 Total 1,000 1,000 1,000 1,000 1,000 3,500 3,500 6215 SMALL EQUIPMENT PARTS 500 400 400 400 400 400 400 Total 500 400 400 400 400 400 400 6229 GENERAL SUPPLIES Heat Pump Pipes/Fittings/Connectors Program Materials 6,000 6,000 6,000 6,000 5,000 6,000 5,000 Cleaning Chemicals/Paper Products 6,000 6,000 6,000 6,000 5,000 6,000 5,000 Total 12,000 12,000 12,000 12,000 10,000 12,000 10,000 6237 TELEPHONE Maintenance Cell Phone 800 800 500 600 600 600 600 Total 800 800 500 600 600 600 600 6239 PRINTING/PUBLISHING 1,000 1,000 1,000 800 800 800 800 Total 1,000 1,000 1,000 800 800 800 800 6240 C. SERVICE/GARBAGE REMOVAL Garbage Removal/Clean Floors 500 500 500 1,300 1,300 1,350 1,350 Floor/Carpet Cleaning - - 50 50 Total 500 500 500 1,350 1,350 1,350 1,350 6249 OTHER CONTRACTUAL SERVICES Outing Fees & Instructors 11,800 11,800 11,800 13,000 13,000 15,000 15,000 Heating/Cooling Prevent. Maintenance 6,000 6,000 6,000 6,000 6,000 6,000 6,000 Elevator Inspection 1,500 1,500 1,500 1,100 1,100 1,200 1,200 Alarm Monitoring 700 700 700 1,000 1,000 1,000 1,000 Total 20,000 20,000 20,000 21,100 21,100 23,200 23,200 6255 UTILITIES - ELECTRIC 23,000 22,000 22,000 22,000 22,000 22,000 22,000 Total 23,000 22,000 22,000 22,000 22,000 22,000 22,000 6256 UTILITIES - NATURAL GAS 4,000 4,000 4,000 4,000 4,000 4,000 4,000 Total 4,000 4,000 4,000 4,000 4,000 4,000 4,000 6257 UTILITIES - OTHER Water/Sewer/Propane 1,500 700 700 700 700 700 700 Total 1,500 700 700 700 700 700 700 6265 REPAIRS - EQUIPMENT Miscellaneous 1,250 1,250 1,250 2,000 2,000 2,000 2,000 Total 1,250 1,250 1,250 2,000 2,000 2,000 2,000 6266 REPAIRS - BUILDING 5,000 5,000 5,000 6,000 6,000 13,000 13,000 Total 5,000 5,000 5,000 6,000 6,000 13,000 13,000 6275 SCHOOLS/CONFERENCES 200 200 200 200 200 300 300 Total 200 200 200 200 200 300 300 6277 MILEAGE ALLOWANCE Part-Time Staff 200 200 200 150 150 300 300 Total 200 200 200 150 150 300 300 6280 DUES & SUBSCRIPTIONS MASS 100 100 100 110 110 110 110 Total 100 100 100 110 110 110 110 6281 UNIFORM/CLOTHING ALLOWANCE 300 300 300 500 500 900 900 Total 300 300 300 500 500 900 900 6399 OTHER CHARGES Misc 500 500 500 500 500 500 500 Total 500 500 500 500 500 500 500 247 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 45: APPLE VALLEY SENIOR CENTER - 1920 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6351 VISA/BANK CHARGES 1,000 300 300 300 300 300 300 Total 1,000 300 300 300 300 300 300 6720 CAPITAL OUTLAY - OFFICE FURN Total - - - - - - - 6725 CAPITAL OUTLAY - OFFICE EQUIP Total - - - - - - - 6735 CAPITAL OUTLAY - OTHER IMPROV Interior Painting - High Traffic Areas 10,000 10,000 Audio/Visual Equipment - 17,000 17,000 20,000 20,000 Replace Banquet Chairs/Tables 15,000 15,000 15,000 Concrete Replacement-Entry 50,000 - Building Upgrades 35,000 - Concrete Repair Total 15,000 15,000 15,000 112,000 27,000 20,000 20,000 Total Net of Personnel 88,350 85,650 85,350 186,110 99,110 106,360 104,360 TOTAL EXPENSES 384,850$ 400,455$ 400,155$ 510,370$ 415,710$ 437,805$ 428,205$ 248 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 47 1950 Insurance DESCRIPTION OF ACTIVITY This Business Unit accounts for the unallocated property and workers compensation insurance charges for the General Fund. The city participates in the League of MN Cities Insurance Trust (LMCIT). MAJOR OBJECTIVES FOR 2019/20 Work with staff to lower the Experience Modifiers for workers compensation and property/liability insurance. The trend in the worker compensation experience modifier has declined over the past few years based on a positive experience over the past few years. The LMCIT has restructured the property and workers compensation a few years ago and one new variable for the premium calculation includes a liability experience modification factor. For the 2018/19 premium this modification factor drops to .991. This experience factor will impact future dividends. The property/liability premium increases 3.3% overall for the 2018/19 premium year and the worker comp premium increased 0.3%, of which the increase in rates was mitigated by the drop in the work comp experience modification factor from 1.01 to .95. The proposed budgets include these rate increases. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2015 2016 2017 2018 2019 2020 Worker Comp Exp. modifier .83 .99 1.01 .95 .95 .95 Liability Experience Modifier .899 .930 1.058 .991 .99 .99 Regular Status Personnel Schedule –FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 None Summary Budget Department 47 Insurance 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Salaries & Wages 689 - Emp. Benefits 5,600 10,677 11,976 6,200 6,200 12,000 12,000 Insurance Premium 275,000 288,000 303,000 303,000 313,150 313,150 322,500 Capital outlay Net provision to (use of) general revenues 280,600 299,366 314,976 309,200 319,350 325,150 334,500 2019 CAPITAL OUTLAY: None 249 City of Apple Valley Department Expense Summary Budget Years (2019-2020) INSURANCE Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 0 689 0 0 0 6105 - SALARIES AND WAGES 0 689 0 0 0 6138 - MEDICARE 0 10 0 0 6139 - FICA 0 44 0 0 6141 - PENSIONS-PERA 0 52 0 0 6142 - WORKERS COMPENSATION 0 20 0 0 0 6143 - UNEMPLOYMENT COMPENSATION 5,600 10,551 11,976 6,200 864 12,000 12,000 12,000 12,000 6125 - EMPLOYEE BENEFITS 5,600 10,677 11,976 6,200 864 12,000 12,000 12,000 12,000 6100 - TOTAL PERSONNEL SERVICES 5,600 11,366 11,976 6,200 864 12,000 12,000 12,000 12,000 6311 - INSURANCE-PROPERTY/LIABILITY 275,000 288,000 303,000 313,150 156,575 313,150 313,150 322,500 322,500 6301 - OTHER EXPENDITURES 275,000 288,000 303,000 313,150 156,575 313,150 313,150 322,500 322,500 6300 - TOTAL OTHER EXPENDITURES 275,000 288,000 303,000 313,150 156,575 313,150 313,150 322,500 322,500 280,600 299,366 314,976 319,350 157,439 325,150 325,150 334,500 334,500 250 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 47: INSURANCE - 1950 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6143 Unemployment Compensation 6,200 6,200 12,000 12,000 12,000 12,000 Total 6,200 6,200 - 12,000 12,000 12,000 12,000 6235 CONSULTANT SERVICES Total - - - - - - - 6311 INSURANCE Automobile 44,000 46,200 46,200 34,000 34,000 35,000 35,000 Property 118,000 118,900 118,900 107,700 107,700 110,900 110,900 General Liability 75,000 78,750 78,750 110,450 110,450 113,800 113,800 Boiler and Machinery 13,000 13,650 13,650 10,400 10,400 10,700 10,700 Umbrella 50,000 52,500 52,500 49,600 49,600 51,100 51,100 Employee Bonds 3,000 3,150 3,150 1,000 1,000 1,000 1,000 Total 303,000 313,150 313,150 313,150 313,150 322,500 322,500 Total Net of Personnel 303,000 313,150 313,150 313,150 313,150 322,500 322,500 TOTAL EXPENSES 309,200$ 319,350$ 313,150$ 325,150$ 325,150$ 334,500$ 334,500$ 251 Notes: 252 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 48 1960 Contingency & Transfers DESCRIPTION OF ACTIVITY The Council Contingency business unit provides the City Council with the financial ability to address unbudgeted items that come up after the levy is adopted. Fuel costs have the potential to become volatile and could exceed individual department budgets. Starting with the 2016 budget year this business unit contains a transfer to the Municipal Building Fund to fund a portion of the building improvement requests each budget year. A significant share of the annual street maintenance program comes from the property tax levy achieved with a transfer from the general fund to the Road Improvement Fund. MAJOR OBJECTIVES FOR 2019 IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2015 2016 2017 2018 2019 2020 Summary Budget Department 48 Contingency & Transfers 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Adopted Adopted Proposed Proposed Expenditures: Other Exp.18,413 21,471 19,156 83,149 99,645 164,420 26,490 Capital outlay - - - - - - - Transfer to Cable TV Fund - - - - - - - Transfers to FCPF 1,475,000 1,650,000 2,001,000 - - - - Transfer to Muni Bldg Fund - 171,500 176,000 176,000 381,000 186,000 192,000 Transfers to Road Improvement Fund 2,940,000 3,028,200 3,332,100 3,332,100 3,417,000 3,437,000 3,520,000 Total 4,433,413 4,871,171 5,528,256 3,591,249 3,897,645 3,787,420 3,738,490 2019 CAPITAL OUTLAY: None 253 City of Apple Valley Department Expense Summary Budget Years (2019-2020) CONTINGENCY & TRANSFERS Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6112 - SALARY-SEASONAL TEMP 161 0 6105 - SALARIES AND WAGES 161 0 6138 - MEDICARE 2 0 6139 - FICA 10 0 6142 - WORKERS COMPENSATION 6 0 6125 - EMPLOYEE BENEFITS 19 0 6100 - TOTAL PERSONNEL SERVICES 180 0 6205 - SUPPLIES 0 0 0 0 6235 - CONSULTANT SERVICES 18,413 21,471 18,976 0 6230 - CONTRACTUAL SERVICES 18,413 21,471 18,976 0 6260 - REPAIRS AND MAINTENA 0 0 0 0 6200 - TOTAL OPERATING COSTS 18,413 21,471 18,976 0 6399 - OTHER CHARGES 0 0 0 99,645 0 82,000 164,420 82,000 26,490 6301 - OTHER EXPENDITURES 0 0 0 99,645 0 82,000 164,420 82,000 26,490 6300 - TOTAL OTHER EXPENDITURES 0 0 0 99,645 0 82,000 164,420 82,000 26,490 7110 - TRANSFER TO OTHER FUNDS 4,415,000 4,849,700 5,509,100 3,798,000 0 3,603,000 3,623,000 3,712,000 3,712,000 7101 - TOTAL TRANSFERS 4,415,000 4,849,700 5,509,100 3,798,000 0 3,603,000 3,623,000 3,712,000 3,712,000 7100 - TOTAL TRANSFERS 4,415,000 4,849,700 5,509,100 3,798,000 0 3,603,000 3,623,000 3,712,000 3,712,000 4,433,413 4,871,171 5,528,255 3,897,645 0 3,685,000 3,787,420 3,794,000 3,738,490 254 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 48: CONTINGENCY & TRANSFERS - 1960 COMPANY 1000: GENERAL FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6399 OTHER CHARGES General Contingency 90,149 148,645 89,000 174,420 131,000 78,490 $.25 per gallon for fuel 30,000 30,000 30,000 30,000 30,000 30,000 Potential Labor Negot Consultant 7,000 - 20,000 7,000 7,000 Participation factor for Annual Leave Sellback (35,000) (35,000) (35,000) Position Vacancy Factor (44,000) (44,000) (44,000) (47,000) (44,000) (47,000) Total 83,149 99,645 20,000 82,000 164,420 82,000 26,490 7110 Transfers Out Transfer to Road Improvement Fu 3,332,100 3,417,000 3,417,000 3,417,000 3,437,000 3,520,000 3,520,000 Transfer to Muni Bldg Fund 176,000 381,000 381,000 186,000 186,000 192,000 192,000 3,508,100 3,798,000 3,798,000 3,603,000 3,623,000 3,712,000 3,712,000 Total Net of Personnel 3,591,249 3,897,645 3,818,000 3,685,000 3,787,420 3,794,000 3,738,490 TOTAL EXPENSES 3,591,249$ 3,897,645$ 3,818,000$ 3,685,000$ 3,787,420$ 3,794,000$ 3,738,490$ 255 Notes: 256 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 2010 70 2012 Cable Joint Powers DESCRIPTION OF ACTIVITY This fund is the capital expenses of the Apple Valley, Farmington, Rosemount Cable Commission. Expenses are capital equipment used in the production or cablecasting of video productions done on behalf of the three city commission, including cameras, playback equipment, and editing equipment. Revenues for the fund come from annual invoices to the three cities. From 2018 forward, the PEG revenues collected by the cities may only be used for capital expenses and each expense must be documented. The commission cities estimate their future capital expenses in this budget, but the funding for the capital will not be collected in advance. Instead, the cities will receive invoices divided by formula at the time capital purchases are made. The three cities will then use their PEG funds to reimburse this fund for the exact amount of the capital expense. MAJOR OBJECTIVES FOR 2018 and 2019 1. Purchases and invoice member cities for Cable Commission capital purchases. IMPACT MEASURES / PERFORMANCE INDICATORS Projected Projected Projected Projected Projected Projected Item 2015 2016 2017 2018 2019 2020 # of Cable Customers 19,800 19,800 19,800 19,800 19,800 19,917 # of City Meetings Cablecast 130 130 130 130 130 130 Total Hours of Programming Cablecast 4,500 4,500 4,500 4,500 4,500 4,500 Estimated # of Bulletin Board Messages 500 500 500 500 500 500 OUTCOME MEASURES Projected 2015 Projected 2016 Projected 2017 Projected 2018 Projected 2019 Projected 2020 Cost per household from General Fund $1.45 $1.45 $5.79 $6.03 $7.05 $6.03 257 Regular StatusPersonnel Schedule –FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 Cable Coordinator 1 1 1 1 1 1 Cable Production Asst. 1 1 1 1 2 2 Temporary Status Personnel Schedule – Hours (Part Time) Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 Cable Access Prod. Asst. 693 693 693 693 693 Cable Operators 1120 1120 1120 1120 1120 Summary Budget Department 70 Cable TV Joint Powers 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: PEG Fees 60,967 60,954 - - - - Other City Shares 108,450 158,690 118,513 118,512 125,355 140,390 140,390 Investment Earnings 1,382 1,360 1,246 2,000 1,500 1,500 1,500 Transfer from Other Funds 47,483 84,072 57,289 118,512 125,355 140,390 140,390 Other Misc rev. 913 1,638 1,460 - - - - 219,195 306,714 178,507 239,024 252,210 282,280 282,280 Expenditures: Salaries & Wages 135,547 153,687 159,331 160,170 159,525 192,565 203,540 Emp. Benefits 41,804 43,935 46,763 48,505 53,685 76,500 81,065 Supplies 916 2,299 3,820 3,900 3,900 4,000 4,000 Contractual Serv.5,519 14,857 8,529 4,500 4,700 4,700 4,700 Repairs & Maint.4,197 132 569 8,000 8,000 8,000 8,000 Training/Travel/Dues 6,002 5,824 5,603 8,250 6,900 6,900 6,900 Other Exp.5,505 3,504 1,496 3,500 3,500 2,500 2,500 Capital outlay 1,415 91,687 200 10,500 - - 200,905 224,238 317,798 237,025 250,710 295,165 310,705 Net addition to (use of ) net assets 18,290 82,476 (139,291) 1,999 1,500 (12,885) (28,425) Fund Balance Beginning of Year 108,945$ 127,235$ 209,711$ 70,420$ 72,419$ 73,919$ 61,034$ Revenues 219,195 306,714 178,507 239,024 252,210 282,280 282,280 Expenditures (200,905) (224,238) (317,798) (237,025) (250,710) (295,165) (310,705) End of Year 127,235 209,711 70,420 72,419 73,919 61,034 32,609 2018 CAPITAL OUTLAY The Capital Outlay will be paid directly by member cities using PEG fee collections. 258 City of Apple Valley Department Expense Summary Budget Years (2019-2020) CABLE TV JOINT POWERS Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 116,681 134,609 133,141 114,130 58,631 169,335 169,335 179,490 179,490 6111 - SALARY PART-TIME 17,604 18,840 25,269 37,080 10,983 16,650 16,650 17,150 17,150 6112 - SALARY-SEASONAL TEMP 0 0 201 0 5,493 6113 - OVERTIME-REGULAR EMPLOYEES 2,024 2,212 3,573 1,000 852 1,000 1,000 1,000 1,000 6121 - INSURANCE CASH BENEFIT 0 300 720 0 6122 - COMP REQUEST -763 -2,274 -3,573 -852 6123 - SALARY-OTHER 7,315 5,580 5,580 5,900 5,900 6105 - SALARIES AND WAGES 135,547 153,687 159,331 159,525 75,107 192,565 192,565 203,540 203,540 6138 - MEDICARE 2,013 2,258 2,294 2,305 1,073 2,775 2,775 2,940 2,940 6139 - FICA 8,609 9,657 9,810 9,865 4,587 11,875 11,875 12,560 12,560 6141 - PENSIONS-PERA 9,450 10,035 10,175 11,930 5,283 14,370 14,370 15,190 15,190 6142 - WORKERS COMPENSATION 360 460 392 450 213 560 560 620 620 6143 - UNEMPLOYMENT COMPENSATION 138 0 0 0 6144 - LONG-TERM DISABILITY INSURANCE 305 337 221 335 110 480 480 555 555 6145 - MEDICAL INSURANCE 19,392 19,952 23,724 28,800 13,252 47,280 46,440 49,200 49,200 6146 - DENTAL INSURANCE 1,289 1,207 1,929 1,022 6147 - LIFE INSURANCE-BASIC 12 12 12 6 6148 - LIFE INSURANCE-SUPP/DEPEND 235 16 40 0 6170 - EMPLOYEE PAID PREMIUMS -1,833 -745 6125 - EMPLOYEE BENEFITS 41,804 43,935 46,763 53,685 24,801 77,340 76,500 81,065 81,065 6100 - TOTAL PERSONNEL SERVICES 177,351 197,622 206,095 213,210 99,908 269,905 269,065 284,605 284,605 6210 - OFFICE SUPPLIES 114 80 18 500 0 500 500 500 500 6211 - SMALL TOOLS & EQUIPMENT 265 1,525 1,716 400 532 500 500 500 500 6215 - EQUIPMENT-PARTS 143 295 679 500 0 500 500 500 500 6229 - GENERAL SUPPLIES 394 398 1,407 2,500 465 2,500 2,500 2,500 2,500 6205 - SUPPLIES 916 2,299 3,820 3,900 996 4,000 4,000 4,000 4,000 6231 - LEGAL SERVICES 0 11,447 7,936 1,790 6235 - CONSULTANT SERVICES 5,041 2,727 0 3,500 540 3,500 3,500 3,500 3,500 6237 - TELEPHONE/PAGERS 478 618 444 1,200 268 1,200 1,200 1,200 1,200 6238 - POSTAGE/UPS/FEDEX 0 0 21 0 6239 - PRINTING 0 65 129 0 6230 - CONTRACTUAL SERVICES 5,519 14,857 8,529 4,700 2,598 4,700 4,700 4,700 4,700 6265 - REPAIRS-EQUIPMENT 1,577 132 569 8,000 0 8,000 8,000 8,000 8,000 6269 - REPAIRS-OTHER 2,620 0 0 0 6260 - REPAIRS AND MAINTENA 4,197 132 569 8,000 0 8,000 8,000 8,000 8,000 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 210 69 675 1,000 0 1,000 1,000 1,000 1,000 6277 - MILEAGE/AUTO ALLOWANCE 3,442 3,300 2,230 3,000 949 3,000 3,000 3,000 3,000 6280 - DUES & SUBSCRIPTIONS 2,350 2,455 2,698 2,900 177 2,900 2,900 2,900 2,900 6270 - TRNG/TRAVL/DUES/UNIF 6,002 5,824 5,603 6,900 1,126 6,900 6,900 6,900 6,900 6200 - TOTAL OPERATING COSTS 16,634 23,111 18,522 23,500 4,720 23,600 23,600 23,600 23,600 6311 - INSURANCE-PROPERTY/LIABILITY 5,505 3,504 1,496 3,500 1,561 2,500 2,500 2,500 2,500 6301 - OTHER EXPENDITURES 5,505 3,504 1,496 3,500 1,561 2,500 2,500 2,500 2,500 6300 - TOTAL OTHER EXPENDITURES 5,505 3,504 1,496 3,500 1,561 2,500 2,500 2,500 2,500 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 1,415 0 91,687 10,500 8,125 6701 - TOTAL CAPITAL OUTLAY 1,415 0 91,687 10,500 8,125 6700 - TOTAL CAPITAL OUTLAY 1,415 0 91,687 10,500 8,125 259 City of Apple Valley Department Expense Summary Budget Years (2019-2020) CABLE TV JOINT POWERS Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 200,905 224,237 317,800 250,710 114,314 296,005 295,165 310,705 310,705 260 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 70: CABLE TV JOINT POWERS- 2012 COMPANY 2010: CABLE TV JOINT POWERS JDE 2017 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Cable Coordinator 72,890 74,715 75,920 75,920 80,475 80,475 6110 Full-Time Employees-Access Asst.46,905 48,070 93,415 93,415 99,015 99,015 6111 Part-Time Employees-Access Asst.20,400 20,400 - - - - 6111 PT Employees-Control room operators 14,930 14,930 16,650 16,650 17,150 17,150 6113 Overtime-Reg 1,000 1,000 1,000 1,000 1,000 1,000 6123 Salaries - Other 4,045 3,775 5,580 5,580 5,900 5,900 6138 Medicare 2,215 2,270 2,775 2,775 2,940 2,940 6139 FICA 9,475 9,710 11,875 11,875 12,560 12,560 6141 Pension - PERA 11,460 11,745 14,370 14,370 15,190 15,190 6142 Worker Comp 415 445 560 560 620 620 6144 Long-term Disability Insurance 340 350 480 480 555 555 6145 Hospital & Life Insurance 24,600 25,200 47,280 46,440 49,200 49,200 Total 208,675 212,610 269,905 269,065 284,605 284,605 6210 OFFICE SUPPLIES Misc.500 500 500 500 500 500 Total 500 500 500 500 500 500 6211 SMALL TOOLS & EQUIPMENT Misc.400 400 500 500 500 500 Total 400 400 500 500 500 500 6215 EQUIPMENT-PARTS Misc 500 500 500 500 500 500 Total 500 500 500 500 500 500 6229 GENERAL SUPPLIES Supplies 2,500 2,500 2,500 2,500 2,500 2,500 Total 2,500 2,500 2,500 2,500 2,500 2,500 6235 CONSULTANT SERVICES Legal Fees 3,500 3,500 3,500 3,500 3,500 3,500 Technical Consulting - - - - - - Total 3,500 3,500 3,500 3,500 3,500 3,500 6237 TELEPHONE/POSTAGE Cell Phone 1,000 1,000 1,200 1,200 1,200 1,200 Total 1,000 1,000 1,200 1,200 1,200 1,200 6265 REPAIRS-EQUIPMENT Non-Service Contract Repairs 6,000 6,000 6,000 6,000 6,000 6,000 Tightrope System Service Contract 2,000 2,000 2,000 2,000 2,000 2,000 Total 8,000 8,000 8,000 8,000 8,000 8,000 6275 SCHOOL/CONFERENCES - LOCAL MACTA Annual 600 600 700 700 700 700 Other 250 250 300 300 300 300 Total 850 850 1,000 1,000 1,000 1,000 6277 MILEAGE ALLOWANCE Coordinator Mileage 3,600 3,600 1,500 1,500 1,500 1,500 Producers Mileage 1,200 1,200 1,500 1,500 1,500 1,500 Total 4,800 4,800 3,000 3,000 3,000 3,000 6280 DUES & SUBSCRIPTIONS MACTA Dues 2,000 2,000 2,000 2,000 2,000 2,000 Music & Stock Library 300 300 300 300 NATOA Annual Membership 600 600 600 600 600 600 Total 2,600 2,600 2,900 2,900 2,900 2,900 6311 INSURANCE LMCIT Insurance 3,500 3,500 2,500 2,500 2,500 2,500 Total 3,500 3,500 2,500 2,500 2,500 2,500 261 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 70: CABLE TV JOINT POWERS- 2012 COMPANY 2010: CABLE TV JOINT POWERS JDE 2017 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROP RECOMMEND PROP RECOMMEND 6740 CAPITAL OUTLAY - OTHER ITEMS GY-HM600 Pro HD Video Camera - - - - GY-HM600 Pro HD Video Camera - - - - Pro HD Video Camera Accessories - - - - Pro HD Digital Video Player/Recorder - - - - Tightrope HD Playback Server - - - - HD Signal Transmission Encoder & Decoder - - - - Production Music Library 200 200 - - Replacement Edit Station - - - - ENG Cameras & Accessories - - - - Transmission Rack Equipment - - - - Additional Edit Station - - - - Audio Embedding Cards - - - - Portable Light Kit - - - - Camera System 6,000 6,000 Tablet/Laptop 1,250 1,250 Control Room Upgrades 60,000 60,000 Capital Correction (Charged separately using PEG funds)(7,250) (7,250) (60,000) (60,000) Total 200 200 - - - - Total Net of Personnel 28,350 28,350 26,100 26,100 26,100 26,100 TOTAL EXPENSES (Operations)237,025$ 240,960$ 296,005$ 295,165$ 310,705$ 310,705$ Individual City shares are: Apple Valley $118,512.50 $120,480.00 $148,002.50 $147,582.50 $155,352.50 $155,352.50 Farmington $59,256.25 $60,240.00 $74,001.25 $73,791.25 $77,676.25 $77,676.25 Rosemount $59,256.25 $60,240.00 $74,001.25 $73,791.25 $77,676.25 $77,676.25 262 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 4810 81 4812 Cable Capital Equip-PEG DESCRIPTION OF ACTIVITY In 2017, the City is anticipated to approve a new cable television franchise agreement. Under previous franchise agreements, the City was authorized to utilize Public Education Government (PEG) funds for the broader cable television operational expenses. Under the new franchise agreement, the City is limited to utilizing PEG funds only for cable-related capital purchases. This fund was created to account for the PEG funds and expenditures under the capital restrictions. The City’s cable assets can be divided into two categories. The first category is the equipment owned independently by the City of Apple Valley. This includes the cameras, microphones, recorders, switchers, and other production gear related to the cablecasting of the meetings in the Council Chambers. The second category is the equipment owned jointly by the Cities of Apple Valley, Farmington, and Rosemount as part of the joint powers cable commission. This second group includes gear related to the operation of the PEG channels and distribution of the channel signals, editing equipment, field cameras and recorders, and other equipment needed to create non- meeting content on the PEG channels. The PEG funds can be used to address capital either owned independently by the City or owned jointly by the cable joint powers commission. The City’s independently owned equipment was replaced in 2015. MAJOR OBJECTIVES FOR 2019 Summary Budget Department 81 - Cable Capital Equip-PEG 2016 2017 2017 2017 2018 2019 2020 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: All PEG Revenues - - 61,251 71,000 71,000 71,000 71,000 Investment Earnings - - 42 500 1,500 1,500 1,500 - - 61,293 71,500 72,500 72,500 72,500 Expenditures: Capital outlay - - - - - 3,675 20,000 Transfers out - - - - 5,250 - - Other Exp.- - - - - - Total - - - - 5,250 3,675 20,000 Fund Balance Beginning of Year -$ -$ -$ -$ 61,293$ 128,543$ 197,368$ Revenues - - 61,293 71,500 72,500 72,500 72,500 Expenditures - - - - (5,250) (3,675) (20,000) End of Year - - 61,293 71,500 128,543 197,368 249,868 263 NOTE: This fund was established to account for PEG fees received from the cable companies that are restricted to equipment beginning with 2017. Prior to the creation of this fund in 2017 resources for capital equipment were identified from other sources. As a result, no capital outlay is projected to come from this fund in 2017. 2019 CAPITAL OUTLAY Apple Valley’s share of Camera System & Laptop $3,675 2020: Apple Valley’share of control room upgrades $20,000 264 City of Apple Valley Department Expense Summary Budget Years (2019-2020) CABLE CAPITAL EQUIP-PEG Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 3,675 3,675 20,000 20,000 6701 - TOTAL CAPITAL OUTLAY 3,675 3,675 20,000 20,000 6700 - TOTAL CAPITAL OUTLAY 3,675 3,675 20,000 20,000 3,675 3,675 20,000 20,000 265 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 81: CABLE CAPITAL EQUIP-PEG COMPANY 4810: CABLE CAPITAL EQUIP-PEG JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6210 OFFICE SUPPLIES Misc. Total - - - - - - - 6211 SMALL TOOLS & EQUIPMENT Misc. Total - - - - - - - 6215 EQUIPMENT - PARTS Misc. Total - - - - - - - 6229 GENERAL SUPPLIES Dubbing tapes, cables, etc. Total - - - - - - - 6235 CONSULTANT SERVICES Legal Fees (Not Reimbursable) Police Beat Programming Hook & Ladder Programming Park and Rec Comm Meetings Other Programming Webcasting Fee Award apps/ peer reviews Total - - - - - - - 6265 REPAIRS - EQUIPMENT Total - - - - - - - 6740 CAPITAL OUTLAY - OTHER ITEMS 3,675 3,675 20,000 Total - - - 3,675 3,675 20,000 - 7110 TRANSFER TO CABLE TV FUND - - - - - - Total - - - - - - - TOTAL EXPENSES - - - 3,675 3,675 20,000 - 266 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 4815 101 4817 Cable TV Special Revenue-NONPEG DESCRIPTION OF ACTIVITY Cable TV expenditures are reflected in three separate budget funds. The general operations of the joint powers cable commission and the capital equipment are found in separate funds. This fund was established to separate and prevent co-mingling of funding sources that must be kept separate. Specifically, starting in 2017, PEG revenues can only be used for capital purchases. Since the joint powers commission is jointly funded, it is desirable for Apple Valley’s cable-related revenues not to be directly inter-mingled with revenues from the partner cities. This fund receives its revenues from the cable television franchise fees. The expenses from this fund fall into three main categories. 1) This fund pays the Apple Valley share of the joint powers cable commission budget, which includes Council and Planning Commission meetings and two joint programs. 2) This fund pays for webcasting, legal, and other minor operational expenses that are incurred directly by the City and not the Commission. 3) This fund pays for special additional Apple Valley programming that is above and beyond what is provided to the cities under the joint powers agreement. This additional programming includes Park and Recreation Committee meetings and occasional other special City meetings. MAJOR OBJECTIVES FOR 2018 1. Webcast all produced programming to supplement cable television IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2015 2016 2017 2018 2019 2020 Council meetings 25 25 24 25 25 25 Planning Commission meetings 20 24 15 24 24 24 Parks Advisory meetings 4 5 5 5 5 5 Regular Status Personnel Schedule –FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 None 267 Summary Budget Department 101 Cable Special Revenue Fund 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Excess Franchise Revenues 150,000 150,000 Investment Earnings 500 500 - - - - - 150,500 150,500 Expenditures: Salaries & Wages - - Emp. Benefits - - Supplies 1,195 1,195 Contractual Serv.12,500 12,500 Repairs & Maint.1,800 1,800 Training/Travel/Dues - - Capital outlay - - Transfers out 74,000 78,000 Other Exp.- - - - Total - - - - - 89,495 93,495 Fund Balance Beginning of Year -$ -$ -$ -$ -$ -$ 61,005$ Revenues - - - - - 150,500 150,500 Expenditures - - - - - (89,495) (93,495) End of Year - - - - - 61,005 118,010 2019 CAPITAL OUTLAY None 268 City of Apple Valley Department Expense Summary Budget Years (2019-2020) CABLE TV SPECIAL REV-NONPEG Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6210 - OFFICE SUPPLIES 350 350 350 350 6211 - SMALL TOOLS & EQUIPMENT 70 70 70 70 6215 - EQUIPMENT-PARTS 500 500 500 500 6229 - GENERAL SUPPLIES 275 275 275 275 6205 - SUPPLIES 1,195 1,195 1,195 1,195 6235 - CONSULTANT SERVICES 12,500 12,500 12,500 12,500 6230 - CONTRACTUAL SERVICES 12,500 12,500 12,500 12,500 6265 - REPAIRS-EQUIPMENT 1,800 1,800 1,800 1,800 6260 - REPAIRS AND MAINTENA 1,800 1,800 1,800 1,800 6200 - TOTAL OPERATING COSTS 15,495 15,495 15,495 15,495 7110 - TRANSFER TO OTHER FUNDS 74,000 74,000 78,000 78,000 7101 - TOTAL TRANSFERS 74,000 74,000 78,000 78,000 7100 - TOTAL TRANSFERS 74,000 74,000 78,000 78,000 89,495 89,495 93,495 93,495 269 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 101: CABLE SPECIAL REVENUE NONPEG COMPANY 4815: CABLE SPECIAL REVENUE NONPEG JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6210 OFFICE SUPPLIES Misc.- - 350 350 350 350 Total - - - 350 350 350 350 6211 SMALL TOOLS & EQUIPMENT Misc.- - 70 70 70 70 Total - - - 70 70 70 70 6215 EQUIPMENT - PARTS Misc.- - 500 500 500 500 Total - - - 500 500 500 500 6229 GENERAL SUPPLIES Dubbing tapes, cables, etc.- - 275 275 275 275 Total - - - 275 275 275 275 6235 CONSULTANT SERVICES 3,000 3,000 3,000 3,000 Misc.- - 1,000 1,000 1,000 1,000 8,500 8,500 8,500 8,500 Total - - - 12,500 12,500 12,500 12,500 6265 REPAIRS - EQUIPMENT - - 1,800 1,800 1,800 1,800 Total - - - 1,800 1,800 1,800 1,800 7110 TRANSFER TO CABLE TV FUND 74,000 74,000 78,000 78,000 Total - - - 74,000 74,000 78,000 78,000 TOTAL EXPENSES - - - 89,495 89,495 93,495 93,495 270 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 4800 108 4802 Cable Capital Projects Fund DESCRIPTION OF ACTIVITY This fund was established to account for the payment of Apple Valley’s share of the Cable Commission non-capital operating expenses. This fund was used to transfer General Fund monies to pay the remaining portion of the Cable Commission budget as well as to pay for Apple Valley specific cable expenses. The City began dedicating annual franchise fee payments received in excess of budgeted amounts included in the General Fund budget as the revenue source for this fund. There are no restrictions on how the franchise fee revenues are used. PEG revenues are now restricted to capital expenditure and are segregated in a separate Special Revenue Fund. The balance in this fund came from collections received prior to the most recent franchise agreement and is available to be appropriated for other needs unrelated to capital needs of the Cable System. MAJOR OBJECTIVES FOR 2019 and 2020 1. Provide funding for cooling unit for server room that will now contain cable commission head-end equipment. 2. Provide funding for replacement and upgrade of analog surveillance cameras at Municipal Center and Community Center. Summary Budget Department 108- Cable Capital Projects 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Excess Franchise Revenues 172,257 182,347 136,474 100,000 - - Investment Earnings 4,533 4,788 3,818 1,910 6,750 5,250 5,000 176,790 187,135 140,292 101,910 6,750 5,250 5,000 Expenditures: Salaries & Wages 617 587 631 - - - - Emp. Benefits 47 45 49 - - - - Supplies 2,212 1 186 2,695 - - - Contractual Serv.13,335 8,080 8,340 12,340 - - - Repairs & Maint.212 48 300 - - - Capital outlay - 34,090 - 110,000 68,000 - Transfers out 47,483 84,072 57,289 118,512 - - - Total 63,906 92,785 100,633 133,847 110,000 68,000 - Fund Balance Beginning of Year 330,893$ 443,777$ 538,127$ 577,786$ 545,849$ 442,599$ 379,849$ Revenues 176,790 187,135 140,292 101,910 6,750 5,250 5,000 Expenditures (63,906) (92,785) (100,633) (133,847) (110,000) (68,000) - End of Year 443,777 538,127 577,786 545,849 442,599 379,849 384,849 2018 CAPITAL OUTLAY Back-up cooling unit for server room $ 35,000 Surveillance camera upgrades $ 75,000 $110,000 2019 and 2020 CAPITAL OUTLAY Security Cameras/Door Access $ 68,000 $ 68,000 271 Notes: 272 City of Apple Valley Department Expense Summary Budget Years (2019-2020) CABLE TV CAPITAL PROJECTS Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6111 - SALARY PART-TIME 617 587 565 0 6112 - SALARY-SEASONAL TEMP 67 245 6105 - SALARIES AND WAGES 617 587 631 245 6138 - MEDICARE 9 8 9 4 6139 - FICA 38 36 39 15 6142 - WORKERS COMPENSATION 0 0 6125 - EMPLOYEE BENEFITS 47 45 49 19 6100 - TOTAL PERSONNEL SERVICES 664 632 680 264 6210 - OFFICE SUPPLIES 313 1 79 0 0 0 0 0 0 6211 - SMALL TOOLS & EQUIPMENT 0 0 0 0 0 0 0 0 0 6215 - EQUIPMENT-PARTS 1,846 0 108 0 0 0 0 0 0 6229 - GENERAL SUPPLIES 53 0 0 0 79 0 0 0 0 6205 - SUPPLIES 2,212 1 186 0 79 0 0 0 0 6235 - CONSULTANT SERVICES 13,335 8,080 8,340 0 3,475 0 0 0 0 6230 - CONTRACTUAL SERVICES 13,335 8,080 8,340 0 3,475 0 0 0 0 6265 - REPAIRS-EQUIPMENT 212 0 48 0 0 0 0 0 0 6260 - REPAIRS AND MAINTENA 212 0 48 0 0 0 0 0 0 6200 - TOTAL OPERATING COSTS 15,759 8,081 8,574 0 3,554 0 0 0 0 6301 - OTHER EXPENDITURES 0 0 6300 - TOTAL OTHER EXPENDITURES 0 0 6735 - CAPITAL OUTLAY-OTHER IMPROVEME 0 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 0 34,090 110,000 49,857 6701 - TOTAL CAPITAL OUTLAY 0 0 34,090 110,000 49,857 6700 - TOTAL CAPITAL OUTLAY 0 0 34,090 110,000 49,857 7110 - TRANSFER TO OTHER FUNDS 47,483 84,072 57,289 0 0 40,000 68,000 0 0 7101 - TOTAL TRANSFERS 47,483 84,072 57,289 0 0 40,000 68,000 0 0 7100 - TOTAL TRANSFERS 47,483 84,072 57,289 0 0 40,000 68,000 0 0 63,906 92,785 100,633 110,000 53,676 40,000 68,000 0 0 273 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 108: CABLE CAPITAL PROJECTS FUND COMPANY 4800: CABLE CAPITAL PROJECTS JDE 2017 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROP RECOMMEND PROP RECOMMEND 6210 OFFICE SUPPLIES Misc.- - - - Total - - - - - 6211 SMALL TOOLS & EQUIPMENT Misc.- - - - Total - - - - - 6215 EQUIPMENT - PARTS Misc.- - - - Total - - - - - 6229 GENERAL SUPPLIES Dubbing tapes, cables, etc.- - - - Total - - - - - 6235 CONSULTANT SERVICES Legal Fees (Not Reimbursable)- - - - Police Beat Programming - - - - Hook & Ladder Programming - - - - Park and Rec Comm Meetings - - - - Other Programming - - - - Webcasting Fee - - - - Award apps/ peer reviews Total - - - - - 6265 REPAIRS - EQUIPMENT - - - - Total - - - - - 6715 CAPTIAL PROJECTS Backup Colling Unit for Server Room 35,000 Surveillance Cameras 75,000 CMF Camera Conversion 20,000 20,000 - Security Cameras & Door Access 20,000 48,000 Total - 110,000 40,000 68,000 - TOTAL EXPENSES - 110,000 40,000 68,000 - - 274 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 4930 103 4930 Future Capital Projects DESCRIPTION OF ACTIVITY The Future Capital Projects Fund was created to accumulate funds for the future replacement of City assets. The funding source for this fund is the amounts transferred from the General Fund that exceed the amounts established by the Fund Balance Policy at the end of each fiscal year. Prior to 2013, an additional funding source was the receipt of any Market Value Homestead Credits the City received from the State. Recent legislation has been enacted that discontinues the Market Value Homestead Credit program as it has operated in previous years. It is not expected to be collected in future years. MAJOR OBJECTIVES FOR 2019 and 2020 In 2017 we saw the completion of the trail work along County Road 42 near the Redwood Park. In 2018, funding includes initial plans to determine future facility needs of the fire department, the remaining payment on the election equipment, and support of the Municipal Building and the Road Improvement Funds. Funding for city wide energy savings projects, of which the finalized plans approved by City Council included amending the budget to increase the scope of the initial project. In 2019 and 2020 the Future Capital Projects Fund identifies funding for a number of larger capital projects. In 2019; the Cedar Avenue entrance monument and the improvements to the Western Service Center entrance. Projects identified in 2020 include the City’s share of the overpass at Cedar and 147th Street, the addressing the facility needs at the fire stations, replacement of the park maintenance building at Johnny Cake Ridge Park and replacing the lighting at Johnny Cake Ridge Park with LED lighting fixtures and poles. Summary Budget Department - Future Capital Projects Fund 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Investment Earnings 175,493 153,456 103,356 187,000 181,000 166,000 163,000 Interfund Loan repayment -2012 INTEREST 7,491 7,341 7,591 7,591 6,979 6,807 6,652 Interfund Loan repayment -2016 INTEREST - 440 411 383 355 Transfer from General Fund 1,475,000 1,650,000 1,950,000 - - - - 1,657,984 1,810,797 2,060,947 195,031 188,390 173,190 170,007 Expenditures: Capital outlay - Cedar Ave Monument - - - - 60,000 - Capital Outlay - Cedar Ave Overpass (Local Share)400,000 Capital outlay- Machinery & Equipment 500,000 Capital outlay- Fire Station Reconfiguration(s)- - - - 500,000 - 4,500,000 Capital Outlay -JCRP New Maintenance Bldg - - - - - - 750,000 Capital Outlay -JCRP LED Field Lighting 900,000 Capital outlay- CR 42 Trailwork - 3,814 59,474 - - - - Voting Tabulating Equipment Replacement - 27,939 27,939 27,939 27,940 - - Reconstruction of Western Service Center Parkin - - - - - 120,000 - Transfer out - Ameresco Energy Project - - - - 1,000,000 - - Transfer out - Muni Bldg Fund - 370,000 335,900 183,000 212,000 212,000 212,000 Transfer out - Street Maintenance Program - - - 152,900 578,810 240,326 218,000 Transfer out - Park Bond Debt Service 960,000 960,000 960,000 960,000 - - - Total 960,000 1,361,753 1,383,313 1,323,839 2,818,750 632,326 6,980,000 Fund Balance Beginning of Year 13,528,740$ 14,226,724$ 14,675,768$ 15,353,402$ 14,224,594$ 11,594,234$ 11,135,098$ Revenues 1,657,984 1,810,797 2,060,947 195,031 188,390 173,190 170,007 Expenditures (960,000) (1,361,753) (1,383,313) (1,323,839) (2,818,750) (632,326) (6,980,000) End of Year 14,226,724 14,675,768 15,353,402 14,224,594 11,594,234 11,135,098 4,325,105 275 2019 Capital Outlay: Cedar Ave Entrance Monument $60,000 Reconstruct Western Service Center Entrance $120,000 $180,000 2020 Capital Outlay: City Share of Cedar Ave Overpass @147th Street $ 400,000 Fire Station Reconfiguration(s) $4,500,000 JCRP East maintenance facilitiy $ 750,000 JCRP LED Lighting $ 900,000 $6,550,000 Long Term - Interfund Loan Receivable 2012 - Clubhouse 2013 2014 2015 2016 2017 2018 2019 2020 Beginning Balance 1,957,321 1,915,150 1,872,811 1,830,302 1,787,643 1,744,794 1,701,773 1,658,580 Interfund Loan Made - - - - - - - Interest Payment Received 7,829 7,661 7,491 7,341 7,151 6,979 6,807 6,652 Principal Payment Received 42,171 42,339 42,509 42,659 42,849 43,021 43,193 43,193 Ending Balance 1,915,150 1,872,811 1,830,302 1,787,643 1,744,794 1,701,773 1,658,580 1,615,387 2016 - Parking Lot 2013 2014 2015 2016 2017 2018 2019 2020 Beginning Balance - - - - 110,000 102,869 95,709 88,521 Interfund Loan Made - - - 110,000 - - - Interest Oayment Received - - - - 400 411 383 355 Principal Payment Received - - - - 7,131 7,160 7,188 7,188 Ending Balance - - - 110,000 102,869 95,709 88,521 81,333 Long Term - Interfund Loan Receivable (Combined) 2013 2014 2015 2016 2017 2018 2019 2020 Beginning Balance 1,957,321 1,915,150 1,872,811 1,830,302 1,897,643 1,847,663 1,797,482 1,747,101 Interfund Loan Made - - - 110,000 - - - - Principal Payment Received 42,171 42,339 42,509 42,659 49,980 50,181 50,381 50,381 Ending Balance 1,915,150 1,872,811 1,830,302 1,897,643 1,847,663 1,797,482 1,747,101 1,696,720 276 City of Apple Valley Department Expense Summary Budget Years (2019-2020) FUTURE CAPITAL PROJECTS Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6205 - SUPPLIES 0 0 0 0 6235 - CONSULTANT SERVICES 0 3,814 0 27,940 0 6230 - CONTRACTUAL SERVICES 0 3,814 0 27,940 0 6200 - TOTAL OPERATING COSTS 0 3,814 0 27,940 0 6715 - CAPITAL OUTLAY-BUILDINGS 0 0 0 0 6735 - CAPITAL OUTLAY-OTHER IMPROVEME 0 27,939 87,413 500,000 27,939 180,000 180,000 6,550,000 6,550,000 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 0 0 500,000 0 6701 - TOTAL CAPITAL OUTLAY 0 27,939 87,413 1,000,000 27,939 180,000 180,000 6,550,000 6,550,000 6700 - TOTAL CAPITAL OUTLAY 0 27,939 87,413 1,000,000 27,939 180,000 180,000 6,550,000 6,550,000 6801 - TOTAL CONSTRUCTION COSTS 0 0 0 0 6800 - TOTAL CONSTRUCTION COSTS 0 0 0 0 7001 - TOTAL INTEREST AND FISCAL FEES 0 0 0 0 7000 - TOTAL INTEREST AND FISCAL FEES 0 0 0 0 7110 - TRANSFER TO OTHER FUNDS 960,000 1,330,000 1,295,900 1,790,810 0 452,326 452,326 430,000 430,000 7101 - TOTAL TRANSFERS 960,000 1,330,000 1,295,900 1,790,810 0 452,326 452,326 430,000 430,000 7100 - TOTAL TRANSFERS 960,000 1,330,000 1,295,900 1,790,810 0 452,326 452,326 430,000 430,000 960,000 1,361,753 1,383,313 2,818,750 27,939 632,326 632,326 6,980,000 6,980,000 277 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT: 103 FUTURE CAPITAL PROJECTS FUND (4932) COMPANY 4930: FUTURE CAPITAL PROJECTS FUND 2016 2017 2017 2018 2018 2019 2020 ACTUAL COUNCIL ACTUAL COUNCIL PROJECTED ADMIN ADMIN ADOPTED ADOPTED RECOMMEND RECOMMEND Source of Funds Investment Earnings 153,456$ 187,000$ 110,947$ 181,000$ 203,000$ 166,000$ 163,000$ Valleywood Loan Repayment (Prin & Int)50,000 50,000 50,000 50,000 50,000 50,000 50,000 Transfer from General Fund 1,650,000 - 1,950,000 - - - - Total Source of Funds 1,853,456$ 237,000$ 2,110,947$ 231,000$ 253,000$ 216,000$ 213,000$ Use of Funds 6735 CAPITAL OUTLAY Admin Cedar Avenue Entrance Monument 60,000$ Cedar Avenue Overpass at @147th 400,000$ Fire Reconfiguraing Fire Station (s)500,000$ 500,000$ 4,500,000$ Police PD Garage at Muni Center Municipal Center Voting Machine Replacement 27,939$ 27,939$ 27,939$ 27,940$ 27,940$ Parks JCRP east new maintenance facility 750,000$ JCRP LED Lighting 900,000$ Public Works CR 42 / Redwood Pk Retaining Wall 3,814$ 59,474$ CMF - Space Needs Study CMF Vehicle Wash Bay (Replacement) - MS4 CMF Cold Storage Building Rehabilitation Reconstruct Western Service Center Entrance 120,000$ Ameresco Energy Project 1,000,000$ 1,681,652$ 7110 TRANSFERS Transfer to Park Bond 960,000$ 960,000$ 960,000$ Transfer to Road Improvement Fund 126,900$ 152,900$ 578,810$ 578,810$ 240,326$ 218,000$ Transfer to Muni Bldg Fund (Municipal Center Basement) Transfer to Municipal Building Fund 370,000$ 214,500$ 183,000$ 212,000$ 212,000$ 212,000$ 212,000$ Total Use of Funds 1,361,753$ 1,329,339$ 1,383,313$ 2,318,750$ 3,000,402$ 632,326$ 6,980,000$ Net Change 491,703$ (1,092,339)$ 727,634$ (2,087,750)$ (2,747,402)$ (416,326)$ (6,767,000)$ Beginning Cash Balance 12,286,422$ 12,778,125$ 12,778,105$ 11,685,786$ 13,505,739$ 10,758,337$ 10,342,011$ Ending Cash Balance 12,778,125$ 11,685,786$ 13,505,739$ 9,598,036$ 10,758,337$ 10,342,011$ 3,575,011$ 278 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 2025 74 2027 ROAD IMPROVEMENT FUND DESCRIPTION OF ACTIVITY The Road Improvement Fund provides for a consolidated source for city street improvements within the City of Apple Valley. Street improvements under this activity include new street construction, street reconstruction, street resurfacing (overlay), pavement preservation (micro surface, crack sealing, seal coating), and traffic signal improvements based on projects identified in the City’s Capital Improvement Program. Street improvement practices are guided by the City’s pavement management. Revenue for funding the improvements listed above is derived from several sources, including the Street Improvement Property Tax Levy, the Municipal State Aid Maintenance and Construction Allotments (City’s share of State gas tax), revenue from special assessments, funding contributions from the Water, Sewer and Storm Drainage Utilities, Electric Franchise Fee and Tax Increment Financing (exclusive for specific TIF funded street projects). MAJOR OBJECTIVES FOR 2019 and 2020: The major objective for this business unit is to complete the construction of the following projects in 2019 and 2020: 2019 Projects: Project Anticipated Contract Title Award Timeline 2019 Street & Utility Improvements: Spring 2019 • Apple Valley 11th & 12th Addition 2019 Street Improvements: Spring 2019 • Johnny Cake Ridge Road 2019 Street Overlay Resurfacing (various roads) Spring 2019 2019 Microsurfacing Project Summer 2019 2019 Cracksealing Project Summer 2019 2019 Trail Overlay/Resurfacing (various) Summer 2019 2020 Projects: Project Anticipated Contract Title Award Timeline 2020 Street & Utility Improvements: Spring 2020 • Cimmarron Road • North/South Surrey Trail 2020 Street Improvements: Spring 2020 • Garden View Dr. 2020 Street Overlay Resurfacing (various roads) Spring 2020 279 2020 Microsurfacing Project Summer 2020 2020 Cracksealing Project Summer 2020 2020 Trail overlay/resurfacing (various) Summer 2020 140th St. Trail Addition Summer 2020 PERSONNEL / STAFFING Regular Status Personnel Schedule – FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 None Summary Budget Department 74, Business Unit 2025 Road Improvement Fund 2015 2016 2017 2018 2019 2020 Adopted Adopted Adopted Adopted Proposed Proposed Revenue: Transfer from General Fund (prop tax support)2,940,000 3,028,200 3,332,100 3,417,000 3,437,000 3,520,000 Transfer from Future Capital Project Fund - - 152,900 578,810 240,326 218,000 Water Utility Fund Support 603,000 1,371,000 1,100,000 1,085,000 1,608,034 1,900,000 Sewer Utility Fund Support 520,000 1,210,000 700,000 1,060,000 1,146,385 1,360,000 Stormwater Utility Fund Support 395,000 195,000 450,000 557,000 949,370 1,540,000 Other Fund Support - 25,000 25,000 - 113,687 50,000 State Aid (MSA)1,200,000 1,829,350 540,000 3,066,500 2,929,000 2,799,500 Tax Increment (existing)- 600,000 - - - 1,200,000 Special Assessments - 792,580 - 125,000 375,000 750,000 Other Entity / Gov't share - 40,000 96,000 125,000 2,406,443 3,780,000 5,658,000 9,091,130 6,396,000 10,014,310 13,205,245 17,117,500 Expenditures: Contractual Serv.435,000 460,000 440,000 - - - Capital outlay 5,223,000 8,631,130 5,956,000 10,014,310 13,205,245 17,117,500 Total Exp 5,658,000 9,091,130 6,396,000 10,014,310 13,205,245 17,117,500 Net addition to (use of) Road Imp. Fund Balance - - - - - - 280 City of Apple Valley Department Expense Summary Budget Years (2019-2020) ROAD IMPROVEMENT Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6229 - GENERAL SUPPLIES 0 121 826 6205 - SUPPLIES 0 0 121 826 6231 - LEGAL SERVICES 1,016 0 -914 236 6234 - CITY ENGINEER CONSULTANT SERV 335,000 200,000 357,761 145,179 6235 - CONSULTANT SERVICES 195,702 336,225 311,178 0 111,202 0 0 0 0 6239 - PRINTING 1,729 1,699 654 1,413 6249 - OTHER CONTRACTUAL SERVICES 49,738 9,012 555 0 6230 - CONTRACTUAL SERVICES 583,185 546,936 669,234 0 258,028 0 0 0 0 6269 - REPAIRS-OTHER 3,487 0 0 6260 - REPAIRS AND MAINTENA 0 3,487 0 0 6277 - MILEAGE/AUTO ALLOWANCE 748 0 0 6270 - TRNG/TRAVL/DUES/UNIF 748 0 0 6200 - TOTAL OPERATING COSTS 583,185 551,171 669,355 0 258,855 0 0 0 0 6399 - OTHER CHARGES 0 4,545 0 0 6301 - OTHER EXPENDITURES 0 4,545 0 0 6300 - TOTAL OTHER EXPENDITURES 0 4,545 0 0 6735 - CAPITAL OUTLAY-OTHER IMPROVEME 53,154 0 37,035 10,014,310 0 13,205,245 13,205,245 17,117,500 17,117,500 6701 - TOTAL CAPITAL OUTLAY 53,154 0 37,035 10,014,310 0 13,205,245 13,205,245 17,117,500 17,117,500 6700 - TOTAL CAPITAL OUTLAY 53,154 0 37,035 10,014,310 0 13,205,245 13,205,245 17,117,500 17,117,500 6810 - CONSTRUCTION IN PROGRESS 3,832,782 4,138,695 4,382,807 1,181,508 6801 - TOTAL CONSTRUCTION COSTS 3,832,782 4,138,695 4,382,807 1,181,508 6800 - TOTAL CONSTRUCTION COSTS 3,832,782 4,138,695 4,382,807 1,181,508 7120 - ADMINISTRATIVE FEE-CONSTRUCTIO 0 300 486 0 7101 - TOTAL TRANSFERS 0 300 486 0 7100 - TOTAL TRANSFERS 0 300 486 0 4,469,122 4,694,712 5,089,683 10,014,310 1,440,363 13,205,245 13,205,245 17,117,500 17,117,500 281 DEPT 74: ROAD IMPROVEMENT FUND - 2026 and 2027 Public Works Department COMPANY 2025: Road Improvement Fund JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND REVENUE 5499 Road Improvement - Transfer from General Fund 3,332,100 3,417,000 3,417,000 3,437,000 3,437,000 3,520,000 3,520,000 5499 Future Capital Project Fund 152,900 578,810 240,326 240,326 218,000 218,000 5499 Water Utility - Annual Street Improv. 1,100,000 1,085,000 966,706 1,608,034 1,608,034 1,900,000 1,900,000 5499 Sanitary Utility - Annual Street Improv. 700,000 1,060,000 952,545 1,146,385 1,146,385 1,360,000 1,360,000 5499 Storm Drainage - Annual Street Improv 450,000 557,000 657,600 949,370 949,370 1,540,000 1,540,000 5499 Street Light Utility 25,000 17,000 113,687 113,687 50,000 50,000 5499 Other Funds Total Transfers 5,760,000 6,697,810 6,010,851 7,494,802 7,494,802 8,588,000 8,588,000 5399 Special Assessments - Street Improv. 125,000 375,000 375,000 750,000 750,000 5399 County/Other Entity Cost Participation 96,000 125,000 2,406,443 2,406,443 3,780,000 3,780,000 4125 MSA Maintenance 540,000 566,500 566,500 583,000 583,000 599,500 599,500 4125 MSA Construction 2,500,000 268,000 2,346,000 2,346,000 2,200,000 2,200,000 Intergovernmental 636,000 3,316,500 834,500 5,710,443 5,710,443 7,329,500 7,329,500 Subtotal 6,396,000 10,014,310 6,845,351 13,205,245 13,205,245 15,917,500 15,917,500 5399 TIF projects direct charged to TIF Funds - - - - - 1,200,000 1,200,000 Total 6,396,000 10,014,310 6,845,351 13,205,245 13,205,245 17,117,500 17,117,500 6235 CONSULTANT SERVICES City Street Project Eng, Legal, Testing, Inspection 440,000 Subtotal 440,000 - - - - - - Less TIF projects direct charged to TIF Funds - - - - - - - Total 440,000 - - - - - - 6735 CAPITAL OUTLAY - IMPROVEMENTS 2020 Projects Cimmarron Road 3,485,000 3,485,000 Garden View Dr - CR42 to Whitney 2,250,000 2,250,000 Street Overlay / resurfacing 1,366,000 1,366,000 Cedar BRT Skyway at 147th Station 3,700,000 3,700,000 County Signal Install CSAH 46/JCRR 250,000 250,000 Signal Install Galaxie/132nd St.400,000 400,000 140th Trail - South Side, Galaxie to Cedar 700,000 700,000 Trail Resurfacing 180,000 180,000 2018 Microsurfacing Pave. Pres.499,500 499,500 2018 Cracksealing Pave. Pres.100,000 100,000 Ring Route Monument Replacement 72,000 72,000 2019 Projects Apple Valley 11th & 12th 4,495,457 4,495,457 No. & So. Surrey Tr.- - 2,365,000 2,365,000 147th/Glazier Improvements - - 1,700,000 1,700,000 Street Overlay / resurfacing 408,000 408,000 County Signal Redo CSAH 42/JCRR 250,000 250,000 County Signal Redo CSAH 42 Corridor - - Trail Resurfacing 81,000 81,000 2019 Microsurfacing Pave. Pres.483,000 483,000 2019 Cracksealing Pave. Pres.100,000 100,000 Annual Ring Route Concrete Improvements 50,000 50,000 50,000 50,000 Cedar Ave. Pedestrian Connections 100,000 100,000 2018 Projects Redwood Dr./Whitney Pond Storm Bypass 200,000 200,000 Redwood Dr. Circle,St. & Keller Lake Dr.2,100,568 2,250,568 Apple Valley 12th 1,855,242 2,000,000 JCRR, Lapaz 2nd 3,043,000 - 6,632,788 6,632,788 133rd St Ct/134th St Ct 1,045,000 600,000 Street Overlay / resurfacing 400,000 300,000 Trail Resurfacing 170,000 150,000 2018 Microsurfacing Pave. Pres.446,500 350,000 2018 Cracksealing Pave. Pres.120,000 120,000 Signal Install 147th/JCRR 250,000 - 500,000 500,000 County Signal Design Along CSAH 42 154,000 267,000 County ATMS Signal Upgrades Along CSAH 31/46 60,000 115,000 CSAH 38 Road Widening 170,000 170,000 105,000 105,000 2017 Projects Palomino Hills 3rd and 4th Additions 4,928,000 2017 Street Resurfacing/Overlay 450,000 2017 Microsurfacing Pave. Pres.178,000 2017 Cracksealing Pave. Pres.225,000 Trail Resurfacing 175,000 Total 5,956,000 10,014,310 6,522,568 13,205,245 13,205,245 17,117,500 17,117,500 TOTAL EXPENSES 6,396,000$ 10,014,310$ 6,522,568$ 13,205,245$ 13,205,245$ 17,117,500$ 17,117,500$ Revenue 6,396,000$ 10,014,310$ 6,845,351$ 13,205,245$ 13,205,245$ 17,117,500$ 17,117,500$ NET EXPENSES -$ -$ 322,783$ -$ -$ -$ -$ 282 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 93 3210 EDA Operations Fund DESCRIPTION OF ACTIVITY The EDA Operations fund was created many years ago and focused on the activities related to the Valley Business Park development, including a revolving loan program and the development and sale of commercial lots. That activity was completed and the EDA Operations fund assists the EDA in supporting business development opportunities as they arise. MAJOR OBJECTIVES FOR 2019 and 2020 • Anticipate trade/business development mission of a national and global destination as they present themselves. • Continue as a member of GREATER MSP, the regional economic development organization with national and global contacts for local business development. • Continue the “Open to Business” small business development service with the Dakota County CDA and Metropolitan Consortium of Community Developers. • Begin the master planning of the Mixed Business Campus (MBC) with the identified developer, Rockport LLC. • Facilitate repositioning and improvement of properties within the quadrants of CR42 and Cedar Avenue. • Manage City/EDA owned property until development. • With a fully occupied and updated old City Hall in 2017 and 2018, apply a portion of lease revenues toward EDA business development initiatives. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2015 2016 2017 2018 2019 2020 Jobs added (perm. and const.) 400 400 650 500 500 500 Open to Bus./AV Clients Served 22 16 8 10 10 10 Summary Budget Department 93 EDA Operations Fund 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Budget Budget Proposed Proposed Revenue: Redistribution of TIF 11 - - - - - - Building Mgmt Fee - - - - 50,000 50,000 50,000 County Grants- Parking Lot - 83,396 - - - - - Investment Earnings 16,734 13,292 937 1,860 1,500 150 400 16,745 96,688 937 1,860 51,500 50,150 50,400 Expenditures: Salaries & Wages 520 582 520 - - 520 535 Emp. Benefits 40 49 40 - - 40 45 Supplies - - - - - - - Contractual Serv.32,320 24,500 7,766 7,500 7,500 7,800 7,800 Training/Travel/Dues 10,592 10,175 10,175 30,450 31,250 31,250 12,650 Consultant Services/Other - 800,000 - - - - - Capital outlay - 352,415 - - - - - Total Expenditure 43,472 1,187,721 18,501 37,950 38,750 39,610 21,030 Fund Balance Beginning 1,252,596 1,225,869 134,836 134,836 117,272 130,022 140,562 Ending 1,225,869 134,836 117,272 98,746 130,022 140,562 169,932 2018 CAPITAL OUTLAY : None 283 City of Apple Valley Department Expense Summary Budget Years (2019-2020) EDA OPERATIONS Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 520 520 535 535 6111 - SALARY PART-TIME 520 520 520 0 6112 - SALARY-SEASONAL TEMP 312 6113 - OVERTIME-REGULAR EMPLOYEES 62 0 0 6105 - SALARIES AND WAGES 520 582 520 312 520 520 535 535 6138 - MEDICARE 8 8 8 5 6139 - FICA 32 36 32 19 40 40 45 45 6141 - PENSIONS-PERA 5 0 0 6142 - WORKERS COMPENSATION 1 6125 - EMPLOYEE BENEFITS 40 49 40 24 40 40 45 45 6100 - TOTAL PERSONNEL SERVICES 560 631 560 336 560 560 580 580 6231 - LEGAL SERVICES 13,254 0 0 0 6234 - CITY ENGINEER CONSULTANT SERV 17,000 0 0 6235 - CONSULTANT SERVICES 10,380 7,500 7,766 7,500 0 7,800 7,800 7,800 7,800 6239 - PRINTING 83 0 0 0 6249 - OTHER CONTRACTUAL SERVICES 8,603 0 0 0 0 6230 - CONTRACTUAL SERVICES 32,320 24,500 7,766 7,500 0 7,800 7,800 7,800 7,800 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 92 0 0 0 6276 - SCHOOLS/CONFERENCES/EXP OTHER 16,500 1,330 16,500 16,500 0 0 6278 - SUBSISTENCE ALLOWANCE 2,100 100 2,100 2,100 0 0 6280 - DUES & SUBSCRIPTIONS 10,500 10,175 10,175 12,650 18,300 12,650 12,650 12,650 12,650 6270 - TRNG/TRAVL/DUES/UNIF 10,592 10,175 10,175 31,250 19,730 31,250 31,250 12,650 12,650 6200 - TOTAL OPERATING COSTS 42,913 34,675 17,941 38,750 19,730 39,050 39,050 20,450 20,450 6397 - DEVELOPER ASSISTANCE 800,000 0 574,320 6301 - OTHER EXPENDITURES 0 800,000 0 574,320 6300 - TOTAL OTHER EXPENDITURES 0 800,000 0 574,320 6810 - CONSTRUCTION IN PROGRESS 352,415 0 0 6801 - TOTAL CONSTRUCTION COSTS 352,415 0 0 6800 - TOTAL CONSTRUCTION COSTS 352,415 0 0 43,472 1,187,721 18,501 38,750 594,386 39,610 39,610 21,030 21,030 284 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 93: EDA OPERATIONS FUND -3212 COMPANY 3210: EDA OPERATIONS 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 520 520 535 535 6138 Medicare 40 40 45 45 Total - - 560 560 580 580 6235 CONSULTANT SERVICES Miscellaneous - MCCD 7,500 7,500 7,800 7,800 7,800 7,800 Ordinance/MB Campus Downtown Plan (CDA Match) Financial Advisor fees Total 7,500 7,500 7,800 7,800 7,800 7,800 6249 OTHER CONTRACTUAL SERVICES Share of Broadband Access Study Forgivable Loan - UPONOR Total - - - - - - 6276 SCHOOL/CONF/EXP - OTHER Economic Development-UPONOR Nordic Business Development Trade Mission (3 @ 5500) 16,500 16,500 16,500 16,500 - - Total 16,500 16,500 16,500 16,500 - - 6278 SUBSISTANCE ALLOWANCE Economic Development-UPONOR Nordic Business Development Trade Mission (3 for 7 days @ $100) 2,100 2,100 2,100 2,100 - - Total 2,100 2,100 2,100 2,100 - - 6280 DUES & SUBSCRIPTIONS Membership in local chapters of nordic Chambers of Commerce 1,500 1,500 1,500 1,500 1,500 1,500 Greater MSP 10,350 10,350 10,350 10,350 10,350 10,350 Sister City 800 800 800 800 800 Total 11,850 12,650 12,650 12,650 12,650 12,650 6740 Capital Outlay Central Village Parking Lot Total - - - - - - Total Net of Personnel 37,950 38,750 39,050 39,050 20,450 20,450 TOTAL EXPENSES 37,950$ 38,750$ 39,610$ 39,610$ 21,030$ 21,030$ 285 Notes: 286 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 2090 80 2092 Education Building Fund DESCRIPTION OF ACTIVITY The Education Building Fund accounts for the operations of the former City Hall property. The City currently leases the property to the St. Mary’s University and MacPhail School of Music as an education facility. Background In 2001, the City moved its operations to the Municipal Center location and vacated the former City Hall property. As the City did not have an immediate use for the property, but was also sensitive to the type of new use of the property, the City chose to rent the property. The City continues to have obligations to maintain the facility for the tenant. The building was constructed in a series of additions and renovations over the years, so the infrastructure systems within the building vary from area to area and are not of uniform age or design. Improvements made in 2017 and 2018 address prior concerns. Source of Funds The fund receives its revenues from two primary sources—rents received from the tenants and investment earnings. MAJOR OBJECTIVES FOR 2019 and 2020 Maintain tenants and building management and maintenance. Summary Budget Department 80 - Education Building Fund 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Rents 129,000$ 129,000$ 129,000$ -$ 246,600$ 246,600$ 246,600$ Investment Earnings 9,629 9,161 10,083 - 5,285 3,732 3,732 138,629 138,161 139,083 - 251,885 250,332 250,332 Expenditures: Salaries & Wages 91 - - - - - - Emp. Benefits 13 - - - - - - Supplies - 31 1,065 - 50 50 50 Contractual Serv.33,386 34,556 130,986 - 86,750 87,850 88,990 Utilities 26,463 22,779 24,936 - 31,200 32,090 33,050 Repairs & Maint.24,358 20,655 13,121 - 27,750 28,590 29,450 Other Exp.55 130 3,844 - 130 130 130 Capital outlay/Construction Costs - - 55,809 - 120,000 50,000 - Total 84,366 78,151 229,761 - 265,880 198,710 151,670 Cash Balance Beginning of Year 678,067$ 732,421$ 792,431$ -$ 701,753$ 687,758$ 739,380$ Revenues 138,629 138,161 139,083 - 251,885 250,332 250,332 Expenses (84,366) (78,151) (229,761) - (265,880) (198,710) (151,670) Addback Depreciation Exp 91 - - - - - - End of Year 732,421$ 792,431$ 701,753$ -$ 687,758$ 739,380$ 838,042$ Note: budgets were not adopted prior to the 2018 /19 budget year. The past history amounts above were presented for comparison. 287 City of Apple Valley Department Expense Summary Budget Years (2019-2020) EDUCATION BUILDING FUND Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 91 0 0 0 6105 - SALARIES AND WAGES 91 0 0 0 6138 - MEDICARE 1 0 0 0 6139 - FICA 5 0 0 0 6141 - PENSIONS-PERA 7 0 0 0 6125 - EMPLOYEE BENEFITS 13 0 0 0 6100 - TOTAL PERSONNEL SERVICES 105 0 0 0 6211 - SMALL TOOLS & EQUIPMENT 0 0 0 32 6229 - GENERAL SUPPLIES 0 31 1,065 50 947 50 50 50 50 6205 - SUPPLIES 0 31 1,065 50 979 50 50 50 50 6235 - CONSULTANT SERVICES 0 893 30,009 50,000 0 0 50,000 0 50,000 6237 - TELEPHONE/PAGERS 834 775 845 850 353 880 880 910 910 6240 - CLEANING SERVICE/GARBAGE 18,905 17,246 17,246 23,500 7,689 24,200 24,200 24,920 24,920 6249 - OTHER CONTRACTUAL SERVICES 13,646 15,643 82,887 12,400 49,808 12,770 12,770 13,160 13,160 6230 - CONTRACTUAL SERVICES 33,386 34,556 130,986 86,750 57,850 37,850 87,850 38,990 88,990 6255 - UTILITIES-ELECTRIC 19,881 16,556 17,650 22,700 7,676 23,380 23,380 24,080 24,080 6256 - UTILITIES-NATURAL GAS 6,241 5,908 6,974 8,100 4,329 8,300 8,300 8,550 8,550 6257 - UTILITIES-PROPANE/WATER/SEWER 341 315 313 400 131 410 410 420 420 6250 - UTILITIES 26,463 22,779 24,936 31,200 12,137 32,090 32,090 33,050 33,050 6265 - REPAIRS-EQUIPMENT 38 243 0 350 51 360 360 370 370 6266 - REPAIRS-BUILDING 24,320 20,412 13,121 27,400 5,919 28,230 28,230 29,080 29,080 6260 - REPAIRS AND MAINTENA 24,358 20,655 13,121 27,750 5,970 28,590 28,590 29,450 29,450 6200 - TOTAL OPERATING COSTS 84,208 78,021 170,109 145,750 76,936 98,580 148,580 101,540 151,540 6399 - OTHER CHARGES 55 130 3,844 130 0 130 130 130 130 6301 - OTHER EXPENDITURES 55 130 3,844 130 0 130 130 130 130 6300 - TOTAL OTHER EXPENDITURES 55 130 3,844 130 0 130 130 130 130 6735 - CAPITAL OUTLAY-OTHER IMPROVEME 0 0 0 120,000 0 0 0 60,000 0 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 190,000 50,000 6701 - TOTAL CAPITAL OUTLAY 0 0 0 120,000 0 190,000 50,000 60,000 0 6700 - TOTAL CAPITAL OUTLAY 0 0 0 120,000 0 190,000 50,000 60,000 0 6810 - CONSTRUCTION IN PROGRESS 55,809 513,996 6801 - TOTAL CONSTRUCTION COSTS 55,809 513,996 6800 - TOTAL CONSTRUCTION COSTS 55,809 513,996 84,367 78,151 229,762 265,880 590,932 288,710 198,710 161,670 151,670 288 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 63 EDUCATION BUILDING FUND COMPANY 2090: EDUCATION BUILDING FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED REQUEST RECOMMEND REQUEST RECOMMEND 6229 GENERAL SUPPLIES 50 50 50 50 50 50 50 Total 50 50 50 50 50 50 50 6235 CONSULTANT SERVICES 50,000 - - - Total - 50,000 - - - - - 6237 TELEPHONE Phone 800 850 850 880 880 910 910 Total 800 850 850 880 880 910 910 6240 C. SERVICE/GARBAGE REMOVAL Cleaning 22,100 22,100 22,100 22,760 22,760 23,440 23,440 Trash Service 1,400 1,400 1,400 1,440 1,440 1,480 1,480 Total 23,500 23,500 23,500 24,200 24,200 24,920 24,920 6249 OTHER CONTRACTUAL SERVICES Pest Control 1,600 1,600 1,600 1,650 1,650 1,700 1,700 Mowing 4,700 4,700 4,700 4,840 4,840 4,990 4,990 Snow removal 6,100 6,100 6,100 6,280 6,280 6,470 6,470 Total 12,400 12,400 12,400 12,770 12,770 13,160 13,160 6255 UTILITIES - ELECTRIC Electric 22,000 22,700 22,700 23,380 23,380 24,080 24,080 Total 22,000 22,700 22,700 23,380 23,380 24,080 24,080 6256 UTILITIES - NATURAL GAS Natural Gas 7,900 8,100 8,100 8,300 8,300 8,550 8,550 Total 7,900 8,100 8,100 8,300 8,300 8,550 8,550 6257 UTILITIES - OTHER Water and Sewer 400 400 400 410 410 420 420 Total 400 400 400 410 410 420 420 6265 REPAIRS - EQUIPMENT Fire Sprinkler testing 300 350 350 360 360 370 370 Misc Repairs Total 300 350 350 360 360 370 370 6266 REPAIRS - BUILDINGS Roof Repairs 1,200 1,200 1,200 1,240 1,240 1,280 1,280 Plumbling 700 700 700 720 720 740 740 Misc Repairs 300 400 400 410 410 420 420 HVAC /Boiler Maintenance Agmt 12,800 13,200 13,200 13,600 13,600 14,010 14,010 HVAC / Boiler repairs 11,600 11,900 11,900 12,260 12,260 12,630 12,630 Fire Sprinkler testing (in 6265) Total 26,600 27,400 27,400 28,230 28,230 29,080 29,080 6399 OTHER CHARGES Boiler License 130 130 130 130 130 130 130 Total 130 130 130 130 130 130 130 6740 CAPITAL OUTLAY - OTHER ITEMS Boiler & HVAC 218,000 FIRE Sprinkler Protection 45,000 Bathroom Improvements 20,000 Interior Lighting 190,000 50,000 60,000 50,000 Monument Sign Re-Siding & Painting 50,000 Retaining Wall 15,000 Roof/Gutters 50,000 Roof (half section)140,000 Carpet 25,000 50,000 Sidewalk & Pavement 15,000 Windows 30,000 Total 488,000 120,000 - 190,000 100,000 60,000 50,000 Total Net of Personnel 582,080 265,880 95,880 288,710 198,710 161,670 151,670 TOTAL EXPENSES 582,080$ 265,880$ 95,880$ 288,710$ 198,710$ 161,670$ 151,670$ 289 Notes: 290 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 7400 105 7400”s Vehicle & Equipment Replacement Fund DESCRIPTION OF ACTIVITY The Vehicle and Equipment Replacement Fund (VERF) is being created to provide a financing mechanism for the systematic replacement of vehicles in the City’s Fleet. The goal of the fund is to have sufficient cash flow to fund annual equipment purchases without the need to borrow and to stabilize budgeting for major equipment purchases. The goal is to accumulate funds but it is not planned to have all the resources to fund 100% of the replacement value of the entire fleet at any one time. The revenue source for the fund includes an annual inter-fund charge for vehicles and equipment in the program, proceeds from trade-ins and equipment sales for those items covered by the program, into the addition to interest earnings. SCOPE The Vehicle and Equipment Replacement Fund will apply to vehicles and equipment used by operations accounted for as a governmental fund (i.e. it does not include enterprise funds). How the VERF Works The VERF serves as a financing mechanism and each department is responsible for the management of their departments VERF account.  Vehicles and Equipment not included in the VERF program are not to be replaced through the use of VERF funds.  The initial funding of the VERF comes from a combination of the existing equipment fund and the Closed GO bond Fund.  A separate account will be used to maintain a balance by department area for the participating departments; Code Enforcement/Community Development, Building Inspections, Engineering, Police, and Fire, Park Maintenance and Street Maintenance..  Replacements are limited to replacement of same kind of equipment, additional costs for upgrades and additional features beyond the replacement equipment are funded by the operating department within the operating budget. If equipment to outfit a vehicle is intended to be funded through the use of the VERF, the cost for the outing should be included in the estimated replacement cost.  The annual charge is calculated each year and is equal to the estimated replacement cost divided by the replacement cycle of the vehicle.  The VERF is designed to fund replacements of the vehicle- not the initial purchase for fleet additions.  Additions to the fleet are intended to be funded in the operating department’s budget, and once purchased the asset are transferred to the VERF. 291 Budget Process  The VERF along with the listing of covered vehicles will be included in the annual Capital Improvements Program as well included in the annual operating budget as an internal service fund.  The vehicles included in the program will be scheduled based on the City Council adopted vehicle replacement schedule. Replacements each year will be based on recommendations provided to the Fleet Manager from each operating department. Each year’s vehicle and equipment replacements are subject to the annual budgeting process for inclusion in the City Administrator’s recommended budget and will be included as a separate section of the annual Capital Improvements Program.  The VERF annual budget will include a calculation of the annual charge for each vehicle in the program to be included in each department’s operating budget.   The assets and subsequent depreciation are recorded in the VERF-Internal Service Fund.  A minimum reserve level in the VERF fund is to be maintained at a minimum level where the 10 year projected balance remains positive at each year. In the event that reserve levels are projected to fall below this minimum the annual charge will be adjusted by a fund shortage factor. MAJOR OBJECTIVES FOR 2019 and 2020 The identified replacements that are proposed to be funded from the equipment fund are listed below. Summary Budget Department 105 - Vehicle & Equipment Replacement Fund 2015 2016 2017 2018 2019 2020 Adopted Adopted Adopted Adopted Proposed Proposed Revenue: VERF Interfund Charges 494,250$ 716,355$ 736,580$ 969,180$ 1,032,410$ 1,103,830$ Sale Proceeds 41,500 76,500 72,500 100,000 96,000 72,000 Investment Earnings 8,120 9,135 7,735 14,410 19,295 21,590 Transfer from Closed GO Debt Fund - 461,000 - 600,000 - - 543,870 1,262,990 816,815 1,683,590 1,147,705 1,197,420 Expenses Depreciation 340,500 544,000 605,840 897,570 1,029,250 1,029,250 Capital outlay: Code Enforcement - - - - - - Police 193,000 65,000 80,975 94,000 327,600 761,200 Fire 495,000 530,000 240,000 621,900 71,800 94,600 Parks - 513,600 506,500 271,100 293,900 142,400 Street Maintenance - - - 513,900 314,800 158,200 Engineering - - 27,500 - - - PW Natural Resources - - - - - - CMF Shop - - - - - Bldg Inspections - - - - - - Total Capital outlay 688,000 1,108,600 854,975 1,500,900 1,008,100 1,156,400 Total 1,028,500 1,652,600 1,460,815 2,398,470 2,037,350 2,185,650 Cash Balance Beginning of Year 303,182$ 159,052$ 313,442$ 275,282$ 457,972$ 597,577$ Revenues 543,870 1,262,990 816,815 1,683,590 1,147,705 1,197,420 Capital Outlay (688,000) (1,108,600) (854,975) (1,500,900) (1,008,100) (1,156,400) End of Year 159,052$ 313,442$ 275,282$ 457,972$ 597,577$ 638,597$ 292 Capital Outlay: 2019: Unit Desc Life  Cycle Acq Date Year  Added Replace   Year Original  Price Purchase Price Trade   Value Replace Cost 2019 Police 917 2013 Ford Explorer 6 Jun‐12 2013 2019 32,550        37,900             4,000         33,900          919 2013 Ford Explorer 6 Jun‐12 2013 2019 32,550        37,900             4,000         33,900          920 2014 Ford Explorer  (K‐9)6 Nov‐13 2014 2019 24,216        41,000             4,000         37,000          800 Mhz Radios  Replace 1/3 2008 2019 210,800           ‐             210,800       327,600           12,000       315,600       Street  Maintainance 319 2007 Sterling Dump Truck LT7500 (Tandem)12 Oct‐07 2007 2019 163,550      225,000           30,000       195,000       302 1994 Model  XA5905D Compressor 25 Jan‐94 1994 2019 11,000        18,000             2,000         16,000          333 2004 JCB 520 Loadall Teles. Load Handler 15 Mar‐04 2004 2019 44,368        71,800             8,000         63,800          314,800           40,000       274,800       Fire Thermal  Imagers 7 2012 2012 2019 70,000        71,800             ‐             71,800          ‐                Park Maintenance ‐                226 2009 Ford F250 3/4 Ton Pickup 10 Apr‐09 2009 2019 17,391        26,500             1,500         25,000          201 2007 JD 5425 (4‐WD) Tr actor  W/Cab & Loader 12 Jun‐07 2007 2019 42,553        46,100             5,000         41,100          251 2005 New Holland TV145  Tractor  w/Snowblower 12 Jan‐05 2005 2019 69,757        194,800           35,000       159,800       255 2013 Kawasaki  4x4 Mule 4010 6 Jan‐13 2013 2019 15,000        26,500             2,500         24,000          293,900           44,000       249,900       1,008,100       96,000       912,100       2020 Unit Desc Life  Cycle Acq Date Year  Added Replace   Year Original  Price Purchase   Price Trade   Value Replace   Cost 2020 Police 901 2014 Ford Explorer 6 May‐13 2014 2020 32,550  38,900       4,000    34,900        904 2013 Ford Police Interceptor 8 Jun‐12 2012 2020 29,400  34,700       3,500    31,200        905 2014 Ford Police Interceptor 6 Jun‐14 2014 2020 33,000  34,700       3,500    31,200        910 2015 Ford Explorer 6 Aug‐14 2014 2020 37,000  38,900       4,000    34,900        913 2014 Ford Police Interceptor                    7May‐13 2013 2020 32,550  34,700       3,500    31,200        915 2014 Ford Explorer 7 May‐13 2013 2020 32,550  38,900       4,000    34,900        916 2014 Ford Explorer 7 Jun‐12 2013 2020 29,400  38,900       4,000    34,900        918 2014 Ford Explorer 6 May‐13 2014 2020 32,550  38,900       4,000    34,900        921 2013 Ford Police Interceptor 8 Mar ‐12 2012 2020 24,238  34,700       3,500    31,200        800 Mhz Radios  Replace 2/3 2008 2020 427,900     ‐        427,900      761,200     34,000 727,200      Street Maintainance 360 2010 GMC 3/4 Ton Pickup (4‐WD)10 Apr‐10 2010 2020 24,876  34,000       7,000    27,000        361 2010 Ford F550 Dump Truck 10 Jul ‐10 2010 2020 50,822  70,000       10,000 60,000        309 2010 Vermeer  BC 1800 XL Chipper 10 Jan‐10 2010 2020 45,674  54,200       5,000    49,200        158,200     22,000 136,200      Fire Hydraulic Rescue Tools 15 2005 2005 2020 90,000  94,600       ‐        94,600        Park Maintenance ‐               243 2010 Dodge 3/4 Ton Pickup (4‐WD) w/7.5’ Boss  Plow 10 May‐10 2010 2020 19,646  23,100       7,000    16,100        215 2013 Toro 580D Grounds  Master 7 Jan‐13 2013 2020 72,000  77,500       5,000    72,500        257 2014 Toro Workman 3200 Utility Cart  w/Groomer ‐Le 6Nov‐14 2014 2020 24,000  29,200       3,000    26,200        274 2008 Olympia 82.5" Ice Resurfacer 12 Feb‐08 2008 2020 10,118  12,600       1,000    11,600        142,400     16,000 126,400      1,156,400 72,000 1,084,400  293 CITY OF APPLE VALLEY 2018 BUDGET ACCOUNT DETAIL DEPT 105 - VERF COMPANY 7400 - VEHICLE & EQUIPMENT REPLACEMENT FUND - INTERNAL SERVICE FUND JDE 2015 2016 2017 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND REQUEST RECOMMEND REVENUES 4225 VERF CHARGES FROM: CODE ENFORCEMENT 2,480 2,540 2,540 2,540 2,540 2,540 2,540 2,540 2,540 2,540 GEN GOVT BUILDINGS 2,560 2,620 2,620 2,620 2,620 2,620 2,620 2,620 2,620 2,620 POLICE 189,630 196,870 196,870 196,870 196,870 196,870 238,220 238,220 279,900 279,900 FIRE 279,800 286,300 292,100 292,100 321,000 321,000 337,050 337,050 353,900 353,900 ENGINEERING 4,640 4,760 10,000 10,000 10,250 10,250 10,250 10,250 10,510 10,510 PUBLIC WORKS 4,340 4,450 4,450 4,450 4,450 4,450 4,500 4,500 4,610 4,610 CMF SHOP 5,270 5,400 5,550 5,550 2,850 2,850 2,850 2,850 5,700 5,700 BLDG INSPECTIONS 5,530 5,660 9,500 9,500 12,600 12,600 12,600 12,600 12,980 12,980 PARK MAINT - 207,755 212,950 212,950 231,000 231,000 236,780 236,780 236,700 236,700 STREET MAINT.185,000 185,000 185,000 185,000 194,370 194,370 Total 494,250 716,355 736,580 736,580 969,180 969,180 1,032,410 1,032,410 1,103,830 1,103,830 5010 INTEREST - - - CODE ENFORCEMENT - - 90 90 90 200 200 250 250 GEN GOVT BUILDINGS - - - 75 75 120 120 POLICE - 1,340 3,500 1,200 1,200 6,000 6,000 5,000 5,000 FIRE - 3,990 2,200 3,600 3,600 2,700 2,700 6,500 6,500 ENGINEERING - 90 125 240 240 600 600 800 800 PUBLIC WORKS - 70 100 130 130 80 80 150 150 CMF SHOP - 75 120 155 155 370 370 420 420 BLDG INSPECTIONS - 115 50 50 50 470 470 650 650 PARK MAINT.- 3,455 1,550 630 630 7,300 7,300 7,300 7,300 STREET MAINT.1,500 1,500 400 400 8,120 Total 8,120 9,135 7,735 - 6,095 6,095 19,295 19,295 21,590 21,590 8205 PROCEEDS FROM SALE/TRADE CODE ENFORCEMENT - - - GEN GOVT BUILDINGS - - - POLICE - 9,000 9,000 7,000 7,000 12,000 12,000 34,000 34,000 FIRE - 23,000 3,000 ENGINEERING - - - PUBLIC WORKS - - - 5,000 5,000 CMF SHOP - - - BLDG INSPECTIONS - - - PARK MAINT - 44,500 60,500 19,500 19,500 44,000 44,000 16,000 16,000 STREETS 36,500 40,000 40,000 22,000 22,000 Total 36,500 76,500 72,500 - 31,500 31,500 96,000 96,000 72,000 72,000 TOTAL REVENUES 538,870 801,990 816,815 736,580 1,006,775 1,006,775 1,147,705 1,147,705 1,197,420 1,197,420 6610 DEPRECIATION CODE ENFORCEMENT 2,170 5,580 5,580 5,580 5,580 5,580 5,580 5,580 GEN GOVT BUILDINGS 2,500 2,500 2,500 2,500 POLICE 133,040 181,525 135,015 135,015 188,195 188,195 188,195 188,195 FIRE 172,900 162,755 140,120 140,120 170,355 170,355 170,355 170,355 ENGINEERING 4,530 5,865 5,865 5,865 9,650 9,650 9,650 9,650 PUBLIC WORKS 4,125 4,125 4,125 4,125 4,125 4,125 4,125 4,125 CMF SHOP 4,660 6,600 6,600 6,600 6,600 6,600 6,600 6,600 BLDG INSPECTIONS 6,975 6,555 6,555 6,555 8,445 8,445 8,445 8,445 PARK MAINT 213,100 230,335 230,335 230,335 241,300 241,300 241,300 241,300 STREETS 395,000 395,000 395,000 395,000 340,500 Total 340,500 544,000 605,840 - 536,695 536,695 1,029,250 1,029,250 1,029,250 1,029,250 6730 CAPITAL OUTLAY - VEHICLES CODE ENFORCEMENT (BU 7412)- GEN GOVT BUILDINGS - POLICE (BU 7402)193,000 65,000 80,975 71,750 71,750 327,600 327,600 761,200 761,200 FIRE (BU 7407)495,000 530,000 240,000 547,350 547,350 71,800 71,800 94,600 94,600 ENGINEERING (BU 7422)- 27,500 - - PUBLIC WORKS - - 24,395 24,395 CMF SHOP (BU 7435)- - - - BLDG INSPECTIONS (BU 7417)- - - - - PARKS MAINTENANCE (BU 7432)- 513,600 506,500 237,300 237,300 293,900 293,900 142,400 142,400 STREETS 314,800 314,800 158,200 158,200 Total 688,000 1,108,600 854,975 - 880,795 880,795 1,008,100 1,008,100 1,156,400 1,156,400 TOTAL EXPENSES 1,028,500$ 1,652,600$ 1,460,815$ -$ 1,417,490$ 1,417,490$ 2,037,350$ 2,037,350$ 2,185,650$ 2,185,650$ 294 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 4000 71 4002 Municipal Building Fund DESCRIPTION OF ACTIVITY The Municipal Building Fund is being created to provide a financing mechanism for the systematic improvements of municipal buildings and facilities. The goal of the fund is to have sufficient cash flow to fund annual purchases and to stabilize budgeting for these building improvement expenditures. The revenue source for the fund includes an annual transfer from the General Fund and a transfer from the Future Capital Project Fund in an amount equal to the prior year’s interest earnings experienced in the Future Capital Projects Fund, in the addition to interest earnings. As the program is phased in, an inventory of long term building needs will be incorporated into the Capital Improvements Plan in order to prioritize these identified needs. SCOPE The Municipal Building Fund will be used for building and facility needs that extend the usefully life of the building and facility and is not intended to address ongoing maintenance items which will continue to be addressed in the individual operating budgets. MAJOR OBJECTIVES FOR 2019 and 2020 The identified replacements that are proposed to be funded from the municipal building fund are listed below under capital outlay. Summary Budget Department 71 - Municipal Building Fund 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Transfer From General Fund -$ 171,500$ 176,000$ 176,000$ 381,000$ 186,000$ 192,000$ Transfer from Future Cap.Proj. Fund - 370,000 183,000 214,500 212,000 212,000 212,000 Transfer from other Funds - 10,986 - - - - - Investment Earnings 3,915 1,794 3,684 4,500 3,800 3,800 1,800 Refunds and Reimbursements 11,609 - 130 - - - - 15,524 554,280 362,814 395,000 596,800 401,800 405,800 Expenses Capital outlay: 6715- Buildings 132,484 103,059 432,365 380,000 366,000 506,000 498,500 6740- Capital Outlay Other 33,860 46,697 13,395 80,000 200,000 150,000 - - - Total 166,344 149,756 445,760 460,000 566,000 656,000 498,500 Fund Balance Beginning of Year 262,305$ 111,485$ 516,009$ 516,009$ 433,063$ 463,863$ 209,663$ Revenues 15,524 554,280 362,814 395,000 596,800 401,800 405,800 Expenses (166,344) (149,756) (445,760) (460,000) (566,000) (656,000) (498,500) Addback Depreciation Exp - - - - - - - End of Year 111,485$ 516,009$ 433,063$ 451,009$ 463,863$ 209,663$ 116,963$ 295 Capital Outlay: 2019 AVCC ‐ Sportcourt Roof 100,000$ CMF Hallway Tile 12,000 CMF Old Wash Bay Conversion 27,000 CMF restrooms 20,000 CMF Streets/Shop roof 30,000 JCRP East Soccer Stadium Roof 6,000 Municipal Center - Recarpet 200,000 Municipal Center- PD Training Room 56,000 Senior Center -Building Upgrades 35,000 Redwood Boilers 20,000 AVFAC Pools Slide resurfacing 150,000 656,000$ 2020 AVCC - Sportcourt divider curtains 45,000$ CMF Replace Vehicle Hoist Bay #3 27,000 CMF windows, doors, OH doors 20,000 Fire Station #1 Roof replacement 61,000 Fire Station #2 Roof Replacement 44,500 JCRP East Legion Roof 6,000 JCRP East Restroom facility 60,000 Senior Center Backup Boiler 25,000 Municipal Center - PD open Office Panels 60,000 Municipal Center - PD Recarpet 150,000 498,500$ 296 City of Apple Valley Department Expense Summary Budget Years (2019-2020) MUNICIPAL BUILDINGS Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6235 - CONSULTANT SERVICES 1,001 0 6,281 0 719 6230 - CONTRACTUAL SERVICES 1,001 0 6,281 0 719 6260 - REPAIRS AND MAINTENA 0 0 0 0 6200 - TOTAL OPERATING COSTS 1,001 0 6,281 0 719 6399 - OTHER CHARGES 0 0 1,908 0 6301 - OTHER EXPENDITURES 0 0 1,908 0 6300 - TOTAL OTHER EXPENDITURES 0 0 1,908 0 6715 - CAPITAL OUTLAY-BUILDINGS 0 13,219 412,672 366,000 79,682 566,000 506,000 473,500 473,500 6720 - CAPITAL OUTLAY-FURNITURE & FIX 22,771 -2,398 0 0 6735 - CAPITAL OUTLAY-OTHER IMPROVEME 496 0 13,395 0 0 25,000 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 33,860 46,697 0 200,000 0 150,000 150,000 0 0 6701 - TOTAL CAPITAL OUTLAY 57,126 57,518 426,067 566,000 79,682 716,000 656,000 473,500 498,500 6700 - TOTAL CAPITAL OUTLAY 57,126 57,518 426,067 566,000 79,682 716,000 656,000 473,500 498,500 6810 - CONSTRUCTION IN PROGRESS 108,217 92,238 11,504 0 6801 - TOTAL CONSTRUCTION COSTS 108,217 92,238 11,504 0 6800 - TOTAL CONSTRUCTION COSTS 108,217 92,238 11,504 0 7001 - TOTAL INTEREST AND FISCAL FEES 0 0 0 0 7000 - TOTAL INTEREST AND FISCAL FEES 0 0 0 0 166,345 149,756 445,761 566,000 80,400 716,000 656,000 473,500 498,500 297 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT: 71 CAPITAL BLDGS (4000) COMPANY 4000: GOVERNMENT BUILDINGS JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED REQUEST RECOMMEND REQUEST RECOMMEND 6715 Capital Outlay Buildings Muni Center Bathroom Counter Repla 10,000 Municipal Center- PD Training Room 56,000 56,000 Municipal Center - Recarpet 200,000 200,000 Municipal Center - PD open Office Panels 60,000 60,000 Municipal Center - PD Recarpet 150,000 150,000 Fire Station #1 Roof replacement 61,000 61,000 Fire Station #2 Roof Replacement 44,500 44,500 AVFAC Bathhouse floor refinish 40,000 AVFAC Building ReRoofing 55,000 55,000 CMF Rehab Street Forman Offices 7,500 CMF vehicle storage bldg floor rehab 32,500 CMF Replace Last Roof Section 30,000 CMF North & West Lot chip seal 15,000 15,000 CMF windows, doors, OH doors 16,000 20,000 20,000 20,000 CMF Southfork Vehicle Strage Floor 47,000 CMF restrooms 20,000 20,000 20,000 CMF overhead doors 22,000 CMF Streets/Shop roof 27,000 30,000 30,000 CMF CoRayVac program thermostat cntrl 6,000 6,000 CMF Hallway Tile 12,000 12,000 CMF Old Wash Bay Conversion 27,000 27,000 CMF Replace Vehicle Hoist Bay #3 27,000 27,000 Reroof Valley Middle 55,000 AVCC - Replace Boilers Ameresco AVCC - Replace Office Carpet 35,000 AVCC - Front Counter Glass Enclosu 15,000 AVCC - Lobby / Hallway Lighting 10,000 AVCC - Repl Sport Court Flooring 100,000 AVCC - Interior Painting 25,000 AVCC - Restroom/locker room flooring 100,000 100,000 AVCC - Flooring various rooms 35,000 35,000 AVCC - Hardwood Gym Curtain 45,000 45,000 AVCC - Locker Room flooring/fixtures 80,000 AVCC - Sportcourt gym roof 100,000 100,000 100,000 AVCC - Sportcourt divider curtains 45,000 45,000 Senior Cntr interior painting high traffic 5,000 5,000 Senior Center -Building Upgrades 35,000 35,000 JCRP East Restroom facility 60,000 60,000 JCRP East Legion Roof 6,000 6,000 JCRP East Soccer Stadium Roof 6,000 6,000 Senior Center-Backup Boiler 25,000 Redwood - Boiler Replacement - 20,000 Redwood Community Room Improve 20,000 20,000 20,000 Total 380,000 366,000 448,000 566,000 506,000 473,500 498,500 6740 AVFAC Diamond Brite Lap Lanes 80,000 AVFAC Pool Shell Repair AVFAC Slide Resurfacing 200,000 200,000 150,000 150,000 Total 80,000 200,000 200,000 150,000 150,000 - - Total Net of Personnel 460,000 566,000 648,000 716,000 656,000 473,500 498,500 TOTAL EXPENSES 460,000$ 566,000$ 648,000$ 716,000$ 656,000$ 473,500$ 498,500$ 298 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5000 56, 57, 58 and 59 5005, 5025, 5065 5095 Liquor Operations DESCRIPTION OF ACTIVITY Liquor Operations exist in order to control the sale and consumption of alcoholic beverages in compliance with Federal and State laws. After control, we strive to provide the community the highest possible profit. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Adopted Amended Proposed Proposed Item 2015 2016 2017 2018 2018 2019 2020 AV Gross Profit % For comparison: Metro Average Gross Profit 28.8%* 25.3%* 29.4%* 25.6%* 29.5% 28.4% 29.0% 29.0% 29.0% AV Net Operating Profit % (before transfers) Metro Avg. Net Op. Profit% 8.8%* 5.6%* 10.2%* 5.0%* 10.4% 8.1% 10.8% 10.5% 10.4% Sales Transfer to General Fund * Numbers from the State Auditor’s Report, not available after 2016 8,480,414* 600,000* 8,738,804* 600,000* 9,183,273 630,000 7,862,000 630,000 9,532,000 630,000 9,782,000 660,000 10,032000 660,000 Regular Status Personnel Schedule –FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 Liquor Operation Director 1 1 1 1 1 1 Liquor Store Manager 3 3 3 3 3 3 Assistant Store Manager 2 2 2 2 2 2 Temporary Status Personnel Schedule –(# hours) Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 Accounting Clerk PT 1,404 1,350 1,350 1,350 1,350 1,350 Lead Clerk PT 4,250 3,650 3,650 3,650 6,020 6,020 Cashier / Clerks 17,235 16,125 16,700 16,700 15,175 15,175 Supervisor PT 4,580 4,038 3,250 3,250 2,805 2,805 299 Summary Budget Business Unit - Liquor Combined 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Adopted Adopted Proposed Proposed Sales Revenue 8,473,330 8,726,877 9,183,273 7,862,000 9,337,000 9,782,000 10,032,000 Cost of Goods Sold 5,851,763 5,977,098 6,263,448 5,765,200 6,685,290 6,945,220 7,122,720 Gross Profit 2,621,567 2,749,779 2,919,825 2,096,800 2,651,710 2,836,780 2,909,280 30.9% 31.5% 31.8% 26.7% 28.4% 29.0% 29.0% Expenditures Salaries and Wages 759,772 762,272 813,014 836,600 863,095 867,495 903,535 Employee Benefits 220,949 266,767 273,473 242,065 255,285 256,990 273,330 Supplies 20,993 13,577 16,987 25,750 23,050 21,100 21,900 Contractual Services 30,193 27,430 29,833 39,485 38,100 38,440 39,060 Utilities 50,197 47,071 51,934 56,075 53,125 53,625 53,775 Repairs and Maint.36,164 36,956 15,145 30,433 27,335 34,760 38,973 Training/Travel/Dues 9,868 9,159 10,051 12,924 12,790 12,790 12,620 Other Expenditures 225,716 256,706 264,129 269,975 263,625 267,500 271,500 Visa M/C fees 122,451 126,097 135,391 122,000 138,000 149,700 154,100 Depreciation 141,335 136,546 140,757 150,500 146,600 140,600 138,300 Total Exp.1,617,638 1,682,581 1,750,714 1,785,807 1,821,005 1,843,000 1,907,093 Operating Income-before Transfers & Interest 1,003,929 1,067,198 1,169,111 310,993 830,705 993,780 1,002,187 Other Revenue (expense)(46,326) (18,795) (26,823) - - - - Interest Income 19,494 27,036 31,388 33,000 33,000 33,000 33,000 Transfers Out (600,000) (630,000) (630,000) (630,000) (630,000) (660,000)(660,000) Debt Service Interest (64,812) (28,974) (26,896) (28,000) (22,600) - - Net Income 312,285 416,465 516,780 (314,007) 211,105 366,780 375,187 Net Position - Beginning of Year 5,078,460 4,945,045 5,361,509 5,361,509 5,878,289 6,089,394 6,456,174 Change in Accounting Principle (445,700) Net Position - End of Year 4,945,045 5,361,509 5,878,289 5,047,502 6,089,394 6,456,174 6,831,361 CAPITAL OUTLAY: 2018: Store #3 Exterior Marquee / Digital Sign $ 75,000 Debt Service Schedule: CITY OF APPLE VALLEY LIQUOR OPERATIONS Remaining Debt Service Requirements Rev. Bonds 2015 Total Annual Year Principal Interest 2017 235,000 27,288 262,288 2018 240,000 22,588 262,588 2019 * 250,000 17,788 267,788 2020 * 255,000 13,162 268,162 2021 * 375,000 8,062 383,062 Note * - Bonds maturing in 2019, and after, are proposed to be called on December 31, 2018. 300 City of Apple Valley Department Expense Summary Budget Years (2019-2020) LIQUOR STORE MANAGEMENT Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 106,696 112,301 114,792 115,330 55,864 122,055 122,055 129,180 129,180 6111 - SALARY PART-TIME 23,474 25,187 25,854 26,515 12,583 26,865 26,865 27,670 27,670 6118 - VACATION PAY 2,601 3,892 786 0 6121 - INSURANCE CASH BENEFIT 699 720 720 0 360 6123 - SALARY-OTHER 7,225 4,580 4,580 4,675 4,675 6105 - SALARIES AND WAGES 133,469 142,099 142,152 149,070 68,807 153,500 153,500 161,525 161,525 6138 - MEDICARE 1,901 2,007 2,052 2,160 999 2,225 2,225 2,340 2,340 6139 - FICA 8,127 8,583 8,776 9,240 4,270 9,520 9,520 9,730 9,730 6141 - PENSIONS-PERA 9,763 10,311 10,548 11,180 5,134 11,515 11,515 12,115 12,115 6142 - WORKERS COMPENSATION 2,787 3,122 4,936 5,490 2,520 5,840 5,840 6,355 6,355 6143 - UNEMPLOYMENT COMPENSATION 4,362 120 3,285 588 6144 - LONG-TERM DISABILITY INSURANCE 277 306 231 335 105 345 345 365 365 6145 - MEDICAL INSURANCE 9,824 11,268 9,861 12,900 4,407 14,160 14,340 15,600 15,300 6146 - DENTAL INSURANCE 645 604 602 284 6147 - LIFE INSURANCE-BASIC 6 6 6 3 6148 - LIFE INSURANCE-SUPP/DEPEND 2,192 2,294 2,287 1,079 6125 - EMPLOYEE BENEFITS 39,882 38,622 42,584 41,305 19,387 43,605 43,785 46,505 46,205 6100 - TOTAL PERSONNEL SERVICES 173,352 180,722 184,736 190,375 88,194 197,105 197,285 208,030 207,730 6210 - OFFICE SUPPLIES 9 9 10 200 0 200 200 100 100 6229 - GENERAL SUPPLIES 16 0 0 50 0 50 50 50 50 6205 - SUPPLIES 26 9 10 250 0 250 250 150 150 6231 - LEGAL SERVICES 1,972 0 0 0 6235 - CONSULTANT SERVICES 13,988 11,100 13,703 17,390 9,136 17,410 17,410 17,880 17,880 6239 - PRINTING 6,880 7,678 7,179 10,000 1,891 10,000 10,000 10,000 10,000 6230 - CONTRACTUAL SERVICES 22,840 18,778 20,882 27,390 11,027 27,410 27,410 27,880 27,880 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 53 35 42 190 20 190 190 200 200 6276 - SCHOOLS/CONFERENCES/EXP OTHER 709 776 1,493 1,650 1,427 1,650 1,650 1,700 1,700 6277 - MILEAGE/AUTO ALLOWANCE 688 533 570 1,000 246 1,000 1,000 900 900 6280 - DUES & SUBSCRIPTIONS 6,424 5,700 5,700 6,625 0 6,625 6,625 6,625 6,625 6281 - UNIFORM/CLOTHING ALLOWANCE 250 250 250 250 250 6270 - TRNG/TRAVL/DUES/UNIF 7,875 7,044 7,806 9,715 1,694 9,715 9,715 9,675 9,675 6200 - TOTAL OPERATING COSTS 30,741 25,831 28,698 37,355 12,720 37,375 37,375 37,705 37,705 6399 - OTHER CHARGES 7,975 10,262 11,393 11,640 6,877 10,500 10,500 12,500 12,500 6301 - OTHER EXPENDITURES 7,975 10,262 11,393 11,640 6,877 10,500 10,500 12,500 12,500 6300 - TOTAL OTHER EXPENDITURES 7,975 10,262 11,393 11,640 6,877 10,500 10,500 12,500 12,500 6701 - TOTAL CAPITAL OUTLAY 0 0 0 0 6700 - TOTAL CAPITAL OUTLAY 0 0 0 0 7110 - TRANSFER TO OTHER FUNDS 600,000 630,000 630,000 630,000 315,000 660,000 660,000 660,000 660,000 7101 - TOTAL TRANSFERS 600,000 630,000 630,000 630,000 315,000 660,000 660,000 660,000 660,000 7100 - TOTAL TRANSFERS 600,000 630,000 630,000 630,000 315,000 660,000 660,000 660,000 660,000 812,067 846,815 854,827 869,370 422,791 904,980 905,160 918,235 917,935 301 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 56: LIQUOR STORE MANAGEMENT - 5005 COMPANY 5000: LIQUOR FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 112,480 115,330 115,330 122,055 122,055 129,180 129,180 6111 Salaries - Parttime 25,865 26,515 26,515 26,865 26,865 27,670 27,670 6123 Salaries - Other 3,440 7,225 7,225 4,580 4,580 4,675 4,675 6138 Medicare 2,055 2,160 2,160 2,225 2,225 2,340 2,340 6139 FICA 8,790 9,240 9,240 9,520 9,520 9,730 9,730 6141 Pension - PERA 10,635 11,180 11,180 11,515 11,515 12,115 12,115 6142 Workers Compensation 4,955 5,490 5,490 5,840 5,840 6,355 6,355 6144 Long-term Disability Insurance 320 335 335 345 345 365 365 6145 Hospital & Life Insurance 12,300 12,900 12,900 14,160 14,340 15,600 15,300 Position Changes Total 180,840 190,375 190,375 197,105 197,285 208,030 207,730 6210 OFFICE SUPPLIES Miscellaneous 200 200 50 200 200 100 100 Total 200 200 50 200 200 100 100 6229 GENERAL SUPPLIES Various 50 50 - 50 50 50 50 Total 50 50 - 50 50 50 50 6235 CONSULTANT SERVICES Audit 13,390 13,390 13,500 12,410 12,410 12,880 12,880 PCI Compliance / Penetration Testing 3,000 4,000 3,500 5,000 5,000 5,000 5,000 Total 16,390 17,390 17,000 17,410 17,410 17,880 17,880 6239 PRINTING/PUBLISHING/ADVERTISING Advertising, Help wanted, etc 12,000 10,000 8,000 10,000 10,000 10,000 10,000 Total 12,000 10,000 8,000 10,000 10,000 10,000 10,000 6275 SCHOOL/CONF/EXP - LOCAL Chamber Meetings 40 40 40 40 40 50 50 Seminars 150 150 15 150 150 150 150 Total 190 190 55 190 190 200 200 6276 SCHOOL/CONF/EXP - OTHER MMBA conference 1,600 1,650 1,427 1,650 1,650 1,700 1,700 Total 1,600 1,650 1,427 1,650 1,650 1,700 1,700 6277 MILEAGE ALLOWANCE 1,150 1,000 700 1,000 1,000 900 900 Total 1,150 1,000 700 1,000 1,000 900 900 6280 DUES & SUBSCRIPTIONS MN Municipal Beverage Assn 5,700 5,700 5,700 5,700 5,700 5,700 5,700 Chamber Dues Council 925 925 925 925 925 925 925 Total 6,625 6,625 6,625 6,625 6,625 6,625 6,625 6281 UNIFORM/CLOTHING ALLOWANCE Clothing 250 250 200 250 250 250 250 Total 250 250 200 250 250 250 250 6399 OTHER CHARGES LOGIS 11,290 11,640 11,640 10,500 10,500 12,500 12,500 Total 11,290 11,640 11,640 10,500 10,500 12,500 12,500 7110 TRANSFER TO GENERAL FUND Operating Transfer 630,000 630,000 630,000 660,000 660,000 660,000 660,000 Total 630,000 630,000 630,000 660,000 660,000 660,000 660,000 Total Net of Personnel 679,745 678,995 675,697 707,875 707,875 710,205 710,205 TOTAL EXPENSES 860,585$ 869,370$ 866,072$ 904,980$ 905,160$ 918,235$ 917,935$ 302 City of Apple Valley Department Expense Summary Budget Years (2019-2020) LIQUOR STORE #1 Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 119,150 129,255 139,119 137,275 67,160 144,150 144,150 151,070 151,070 6111 - SALARY PART-TIME 116,671 119,165 110,512 123,235 2,289 116,525 116,525 118,950 118,950 6112 - SALARY-SEASONAL TEMP 111 0 2,978 50,631 6113 - OVERTIME-REGULAR EMPLOYEES 263 689 340 2,000 933 2,100 2,100 2,100 2,100 6114 - OVERTIME PART-TIME EMPLOYEES 4,655 2,393 1,627 5,000 0 5,100 5,100 5,100 5,100 6118 - VACATION PAY -2,928 -18,627 4,675 0 6121 - INSURANCE CASH BENEFIT 699 720 720 0 360 6123 - SALARY-OTHER 0 0 0 10,205 0 6,490 6,490 6,855 6,855 6124 - OVERTIME-SEASONAL TEMP 449 563 6105 - SALARIES AND WAGES 238,620 233,595 260,419 277,715 121,935 274,365 274,365 284,075 284,075 6138 - MEDICARE 3,462 3,603 3,669 4,030 1,745 3,980 3,980 4,120 4,120 6139 - FICA 14,804 15,407 15,690 17,220 7,462 17,010 17,010 17,615 17,615 6141 - PENSIONS-PERA 18,057 18,856 19,123 20,830 9,084 20,195 20,195 20,925 20,925 6142 - WORKERS COMPENSATION 6,008 6,691 10,607 12,160 5,300 12,375 12,375 13,195 13,195 6144 - LONG-TERM DISABILITY INSURANCE 310 354 277 395 127 415 415 435 435 6145 - MEDICAL INSURANCE 22,693 25,349 26,024 28,800 12,608 30,720 30,600 32,880 32,280 6146 - DENTAL INSURANCE 1,936 1,936 2,108 1,022 6147 - LIFE INSURANCE-BASIC 12 12 12 0 6 6148 - LIFE INSURANCE-SUPP/DEPEND 133 139 138 65 6170 - EMPLOYEE PAID PREMIUMS -2,200 -715 6125 - EMPLOYEE BENEFITS 67,413 72,347 75,448 83,435 36,704 84,695 84,575 89,170 88,570 6100 - TOTAL PERSONNEL SERVICES 306,034 305,942 335,867 361,150 158,639 359,060 358,940 373,245 372,645 6210 - OFFICE SUPPLIES 90 330 77 400 0 400 400 400 400 6211 - SMALL TOOLS & EQUIPMENT 400 916 495 1,550 1,347 1,550 1,550 1,550 1,550 6212 - MOTOR FUELS/OILS 3 0 0 0 6215 - EQUIPMENT-PARTS 0 0 310 0 6229 - GENERAL SUPPLIES 8,251 4,688 6,863 8,000 3,153 8,000 8,000 8,000 8,000 6205 - SUPPLIES 8,744 5,935 7,745 9,950 4,500 9,950 9,950 9,950 9,950 6231 - LEGAL SERVICES 24 0 0 0 6238 - POSTAGE/UPS/FEDEX 0 0 0 50 0 50 50 50 50 6240 - CLEANING SERVICE/GARBAGE 1,074 1,245 1,356 1,575 603 1,575 1,575 1,675 1,675 6249 - OTHER CONTRACTUAL SERVICES 192 160 284 460 591 660 660 560 560 6230 - CONTRACTUAL SERVICES 1,290 1,405 1,640 2,085 1,194 2,285 2,285 2,285 2,285 6255 - UTILITIES-ELECTRIC 17,717 16,147 17,535 17,500 6,822 17,700 17,700 17,800 17,800 6256 - UTILITIES-NATURAL GAS 2,327 3,034 3,652 4,000 2,939 4,000 4,000 4,000 4,000 6257 - UTILITIES-PROPANE/WATER/SEWER 281 335 329 350 114 350 350 400 400 6250 - UTILITIES 20,324 19,517 21,516 21,850 9,875 22,050 22,050 22,200 22,200 6265 - REPAIRS-EQUIPMENT 4,831 2,747 2,533 3,765 2,034 5,304 5,304 5,398 5,398 6266 - REPAIRS-BUILDING 7,700 7,312 5,413 7,190 1,116 7,200 7,200 7,710 7,710 6269 - REPAIRS-OTHER 0 2,390 0 0 0 6260 - REPAIRS AND MAINTENA 12,531 12,449 7,945 10,955 3,150 12,504 12,504 13,108 13,108 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 15 8 0 100 167 100 100 100 100 6276 - SCHOOLS/CONFERENCES/EXP OTHER 533 0 0 0 0 6277 - MILEAGE/AUTO ALLOWANCE 253 377 242 400 172 400 400 300 300 6280 - DUES & SUBSCRIPTIONS 42 349 363 435 349 435 435 385 385 6281 - UNIFORM/CLOTHING ALLOWANCE 500 503 421 500 105 500 500 500 500 6270 - TRNG/TRAVL/DUES/UNIF 1,344 1,237 1,027 1,435 792 1,435 1,435 1,285 1,285 6200 - TOTAL OPERATING COSTS 44,233 40,542 39,873 46,275 19,510 48,224 48,224 48,828 48,828 303 City of Apple Valley Department Expense Summary Budget Years (2019-2020) LIQUOR STORE #1 Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6310 - RENTAL EXPENSE 153,809 172,509 175,823 180,000 85,229 187,000 187,000 187,000 187,000 6311 - INSURANCE-PROPERTY/LIABILITY 27,600 32,496 34,125 30,925 15,462 28,700 28,700 29,600 29,600 6333 - GENERAL-CASH DISCOUNTS -38 -36 -53 -29 6351 - VISA/BANK CHARGES 56,966 58,019 62,001 62,000 30,185 64,000 64,000 65,500 65,500 6301 - OTHER EXPENDITURES 238,337 262,987 271,896 272,925 130,848 279,700 279,700 282,100 282,100 6300 - TOTAL OTHER EXPENDITURES 238,337 262,987 271,896 272,925 130,848 279,700 279,700 282,100 282,100 6401 - EXPENDITURES 0 0 0 0 0 6400 - TOTAL EXPENDITURES 0 0 0 0 0 6510 - LIQUOR 975,220 996,312 1,031,792 3,187,630 463,502 3,144,590 3,144,590 3,175,830 3,175,830 6520 - WINE 584,502 593,977 597,941 0 216,078 6530 - BEER 1,322,837 1,314,035 1,358,369 0 555,105 6540 - TAXABLE MISC FOR RESALE 35,457 44,651 45,107 0 18,415 6545 - NON-TAXABLE MISC FOR RESALE 29,318 28,917 34,703 0 15,257 6550 - FREIGHT ON RESALE MDSE 20,772 21,667 21,368 0 8,037 6501 - TAXABLE/NON-TAXABLE MISC RESAL 2,968,106 2,999,559 3,089,279 3,187,630 1,276,393 3,144,590 3,144,590 3,175,830 3,175,830 6500 - TOTAL EXPENDITURES 2,968,106 2,999,559 3,089,279 3,187,630 1,276,393 3,144,590 3,144,590 3,175,830 3,175,830 6610 - DEPRECIATION 16,149 16,652 18,576 19,100 9,468 19,100 19,100 19,100 19,100 6601 - TOTAL DEPRECIATION 16,149 16,652 18,576 19,100 9,468 19,100 19,100 19,100 19,100 6600 - TOTAL DEPRECIATION 16,149 16,652 18,576 19,100 9,468 19,100 19,100 19,100 19,100 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 3,530 0 0 0 0 0 0 7,500 7,500 6701 - TOTAL CAPITAL OUTLAY 3,530 0 0 0 0 0 0 7,500 7,500 6700 - TOTAL CAPITAL OUTLAY 3,530 0 0 0 0 0 0 7,500 7,500 3,576,389 3,625,682 3,755,491 3,887,080 1,594,859 3,850,674 3,850,554 3,906,603 3,906,003 304 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 57: LIQUOR STORE NO 1 - 5010 & 5025 COMPANY 5000: LIQUOR FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND Total Sales - Store # 1 3,860,000 4,452,000 4,385,000 4,429,000 4,429,000 4,473,000 4,473,000 COST OF GOODS SOLD 2,817,800 3,187,630 3,113,350 3,144,590 3,144,590 3,175,830 3,175,830 Gross Margin 1,042,200 1,264,370 1,271,650 1,284,410 1,284,410 1,297,170 1,297,170 SALARIES 6110 Regular Employees 133,915 137,275 137,275 144,150 144,150 151,070 151,070 6111 Salary-Parttime 121,360 123,235 123,235 116,525 116,525 118,950 118,950 6112 Salary-Seasonal Temp 6113 Overtime - Reg 2,000 2,000 2,000 2,100 2,100 2,100 2,100 6114 Overtime - Part time 5,000 5,000 5,000 5,100 5,100 5,100 5,100 6121 Insurance Cash Benefit 6123 Salaries - Other 6,285 10,205 10,205 6,490 6,490 6,855 6,855 6138 Medicare 3,880 4,030 4,030 3,980 3,980 4,120 4,120 6139 FICA 16,600 17,220 17,220 17,010 17,010 17,615 17,615 6141 Pension - PERA 20,080 20,830 20,830 20,195 20,195 20,925 20,925 6142 Workers Compensation 11,165 12,160 12,160 12,375 12,375 13,195 13,195 6144 Long-term Disability Insurance 385 395 395 415 415 435 435 6145 Hospital & Life Insurance 27,360 28,800 28,800 30,720 30,600 32,880 32,280 Position Changes Total 348,030 361,150 361,150 359,060 358,940 373,245 372,645 6210 OFFICE SUPPLIES Miscellaneous 500 400 200 400 400 400 400 Total 500 400 200 400 400 400 400 6211 SMALL TOOL & EQUIPMENT Misc. Exp 1,000 250 200 250 250 250 250 Vacuum 650 350 - 350 350 350 350 Beer Taps 300 700 400 700 700 700 700 Computers/Register items 500 250 1,326 250 250 250 250 Total 2,450 1,550 1,926 1,550 1,550 1,550 1,550 6229 GENERAL SUPPLIES Bags, Cleaning Supplies, etc. 8,500 8,000 7,500 8,000 8,000 8,000 8,000 Total 8,500 8,000 7,500 8,000 8,000 8,000 8,000 6238 POSTAGE/UPS/FEDEX 50 50 100 50 50 50 50 Total 50 50 100 50 50 50 50 6240 C. SERVICE/GARBAGE REMOVAL Rubbish Removal 950 950 900 950 950 1,000 1,000 Rug Service 250 250 200 250 250 250 250 Carpet Cleaning/Tile 250 250 200 250 250 300 300 W indow Washing 125 125 125 125 125 125 125 Total 1,575 1,575 1,425 1,575 1,575 1,675 1,675 6249 OTHER CONTRACTUAL SERVICES Alarm Monitoring 260 260 260 260 260 260 260 Music 280 200 200 200 200 Miscellaneous 200 200 200 200 100 100 Total 460 460 540 660 660 560 560 6255 UTILITIES - ELECTRIC 18,500 17,500 17,500 17,700 17,700 17,800 17,800 Total 18,500 17,500 17,500 17,700 17,700 17,800 17,800 6256 UTILITIES - NATURAL GAS 4,000 4,000 4,000 4,000 4,000 4,000 4,000 Total 4,000 4,000 4,000 4,000 4,000 4,000 4,000 6257 UTILITIES - OTHER 300 350 350 350 350 400 400 Total 300 350 350 350 350 400 400 6265 REPAIRS - EQUIPMENT Copier Maint. Agreement 684 685 415 684 684 685 685 Cash Registers Maint. Agreement 500 - 1,500 1,500 1,500 1,500 Payment Terminals Maint. Agreement 513 515 515 513 513 513 513 Microsoft POS License Fee 1,067 1,065 1,107 1,107 1,107 1,200 1,200 Misc/Baler, Fire ext serv,etc.500 500 500 500 500 500 500 Computer / Register Hardware 500 500 500 500 500 500 500 Alarm repairs 500 500 500 500 500 500 Total 4,264 3,765 3,037 5,304 5,304 5,398 5,398 6266 REPAIRS - BUILDINGS Miscellaneous 2,500 3,000 3,000 3,000 3,000 3,500 3,500 Annual Fire Spklr test 190 190 200 200 200 210 210 Rooftop heating units 1,500 1,500 - 1,500 1,500 1,500 1,500 Cooler 2,000 2,500 3,000 2,500 2,500 2,500 2,500 Total 6,190 7,190 6,200 7,200 7,200 7,710 7,710 6275 SCHOOL/CONF/EXP - LOCAL Seminars/Training 100 100 50 100 100 100 100 Total 100 100 50 100 100 100 100 305 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 57: LIQUOR STORE NO 1 - 5010 & 5025 COMPANY 5000: LIQUOR FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6277 MILEAGE ALLOWANCE Miscellaneous 300 400 300 400 400 300 300 Total 300 400 300 400 400 300 300 6280 DUES & SUBSCRIPTIONS Retailers ID Card (Buyers Card) 20 20 20 20 20 20 20 Miscellaneous 50 50 50 50 Chamber Dues 308 340 340 340 340 340 340 ID Checking Guide 25 25 25 25 25 25 25 Total 403 435 385 435 435 385 385 6281 UNIFORM/CLOTHING ALLOWANCE Miscellaneous 500 500 450 500 500 500 500 Total 500 500 450 500 500 500 500 6310 RENTAL EXPENSE Base Rent 132,000 132,000 132,000 138,000 138,000 138,000 138,000 Taxes 25,000 25,000 25,000 26,000 26,000 26,000 26,000 Common Mall Area Maint 23,000 23,000 23,000 23,000 23,000 23,000 23,000 Total 180,000 180,000 180,000 187,000 187,000 187,000 187,000 6311 INSURANCE Dram Shop 8,000 8,000 8,870 8,870 8,920 8,920 Property & Muni Liab 34,125 22,925 22,925 19,830 19,830 20,680 20,680 Total 34,125 30,925 30,925 28,700 28,700 29,600 29,600 6312 TAXES/SPECIAL ASSMTS Total - - - - - - - 6351 VISA/BANK CHARGES 55,000 62,000 62,700 64,000 64,000 65,500 65,500 Total 55,000 62,000 62,700 64,000 64,000 65,500 65,500 6610 DEPRECIATION 22,000 19,100 19,100 19,100 19,100 19,100 19,100 Total 22,000 19,100 19,100 19,100 19,100 19,100 19,100 6720 CAPITAL OUTLAY - FURNITURE Total - - - - - - - 6725 CAPITAL OUTLAY - OFFICE EQUIP. Total - - - - - - - 6740 CAPITAL OUTLAY - MACH/EQ/OTHER 3 Door Cooler 7,500 7,500 Total - - - - - 7,500 7,500 Total Net of Personnel 339,217 338,300 336,688 347,024 347,024 357,528 357,528 TOTAL EXPENSES 687,247$ 699,450$ 697,838$ 706,084$ 705,964$ 730,773$ 730,173$ 306 City of Apple Valley Department Expense Summary Budget Years (2019-2020) LIQUOR STORE #2 Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 79,265 78,476 79,585 79,350 39,058 83,975 83,975 89,090 89,090 6111 - SALARY PART-TIME 80,107 86,740 86,949 102,035 25,527 94,200 94,200 96,615 96,615 6112 - SALARY-SEASONAL TEMP 19,381 6113 - OVERTIME-REGULAR EMPLOYEES 0 0 0 1,500 0 1,600 1,600 1,600 1,600 6114 - OVERTIME PART-TIME EMPLOYEES 2,485 924 1,248 1,800 638 1,900 1,900 1,900 1,900 6118 - VACATION PAY 5,838 1,892 3,407 0 6121 - INSURANCE CASH BENEFIT 0 720 0 0 360 6123 - SALARY-OTHER 7,590 5,205 5,205 5,475 5,475 6124 - OVERTIME-SEASONAL TEMP 95 6105 - SALARIES AND WAGES 167,695 168,753 171,189 192,275 85,058 186,880 186,880 194,680 194,680 6138 - MEDICARE 2,247 2,419 2,401 2,790 1,225 2,710 2,710 2,825 2,825 6139 - FICA 10,135 10,342 10,264 11,920 5,237 11,590 11,590 12,070 12,070 6141 - PENSIONS-PERA 12,099 12,461 12,584 14,420 6,352 13,895 13,895 14,460 14,460 6142 - WORKERS COMPENSATION 4,086 4,430 6,989 8,420 3,699 8,430 8,430 9,045 9,045 6144 - LONG-TERM DISABILITY INSURANCE 196 211 159 230 72 240 240 255 255 6145 - MEDICAL INSURANCE 10,171 10,919 16,610 15,900 4,342 14,160 11,160 15,600 15,300 6146 - DENTAL INSURANCE 1,292 1,332 1,506 0 738 6147 - LIFE INSURANCE-BASIC 6 6 6 3 6148 - LIFE INSURANCE-SUPP/DEPEND 32 40 1 26 6170 - EMPLOYEE PAID PREMIUMS -2,200 0 6125 - EMPLOYEE BENEFITS 40,262 42,160 48,320 53,680 21,694 51,025 48,025 54,255 53,955 6100 - TOTAL PERSONNEL SERVICES 207,957 210,912 219,509 245,955 106,752 237,905 234,905 248,935 248,635 6210 - OFFICE SUPPLIES 40 31 26 250 112 250 250 250 250 6211 - SMALL TOOLS & EQUIPMENT 1,020 119 137 1,200 811 550 550 1,200 1,200 6215 - EQUIPMENT-PARTS 916 6 0 0 0 6229 - GENERAL SUPPLIES 3,068 2,211 2,451 3,200 1,632 3,000 3,000 3,000 3,000 6205 - SUPPLIES 5,044 2,368 2,614 4,650 2,556 3,800 3,800 4,450 4,450 6231 - LEGAL SERVICES 24 0 0 0 6238 - POSTAGE/UPS/FEDEX 50 50 50 50 50 6239 - PRINTING 0 0 0 0 6240 - CLEANING SERVICE/GARBAGE 894 785 839 1,550 471 1,550 1,550 1,600 1,600 6249 - OTHER CONTRACTUAL SERVICES 3,323 2,409 1,984 2,310 722 2,510 2,510 2,510 2,510 6230 - CONTRACTUAL SERVICES 4,241 3,195 2,823 3,910 1,192 4,110 4,110 4,160 4,160 6255 - UTILITIES-ELECTRIC 9,340 8,780 9,392 9,400 2,987 9,600 9,600 9,700 9,700 6256 - UTILITIES-NATURAL GAS 755 785 1,061 1,700 966 1,600 1,600 1,600 1,600 6257 - UTILITIES-PROPANE/WATER/SEWER 366 305 328 375 159 375 375 375 375 6250 - UTILITIES 10,461 9,870 10,781 11,475 4,112 11,575 11,575 11,675 11,675 6265 - REPAIRS-EQUIPMENT 2,611 1,215 1,625 3,070 1,000 3,986 3,986 4,032 4,032 6266 - REPAIRS-BUILDING 2,612 6,010 1,994 3,040 175 3,050 3,050 5,060 5,060 6269 - REPAIRS-OTHER 101 0 0 1,000 0 1,000 1,000 1,000 1,000 6260 - REPAIRS AND MAINTENA 5,324 7,225 3,618 7,110 1,175 8,036 8,036 10,092 10,092 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 15 0 0 100 167 100 100 100 100 6277 - MILEAGE/AUTO ALLOWANCE 50 50 50 50 50 6280 - DUES & SUBSCRIPTIONS 42 349 363 385 349 385 385 385 385 6281 - UNIFORM/CLOTHING ALLOWANCE 196 0 167 200 60 200 200 200 200 6270 - TRNG/TRAVL/DUES/UNIF 254 349 530 735 576 735 735 735 735 6200 - TOTAL OPERATING COSTS 25,324 23,007 20,367 27,880 9,610 28,256 28,256 31,112 31,112 6311 - INSURANCE-PROPERTY/LIABILITY 12,000 14,496 15,225 13,825 6,912 14,000 14,000 14,400 14,400 307 City of Apple Valley Department Expense Summary Budget Years (2019-2020) LIQUOR STORE #2 Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6333 - GENERAL-CASH DISCOUNTS -12 -16 -20 -23 6351 - VISA/BANK CHARGES 26,044 29,040 30,582 31,000 18,737 32,500 32,500 33,100 33,100 6301 - OTHER EXPENDITURES 38,032 43,520 45,787 44,825 25,627 46,500 46,500 47,500 47,500 6300 - TOTAL OTHER EXPENDITURES 38,032 43,520 45,787 44,825 25,627 46,500 46,500 47,500 47,500 6401 - EXPENDITURES 0 0 0 0 0 6400 - TOTAL EXPENDITURES 0 0 0 0 0 6510 - LIQUOR 328,936 351,666 364,708 1,232,950 144,267 1,240,370 1,240,370 1,258,830 1,258,830 6520 - WINE 243,180 242,818 258,029 0 105,588 6530 - BEER 499,048 509,975 530,525 0 214,075 6540 - TAXABLE MISC FOR RESALE 14,015 14,536 14,971 0 6,818 6545 - NON-TAXABLE MISC FOR RESALE 14,852 16,659 16,601 0 7,802 6550 - FREIGHT ON RESALE MDSE 7,807 8,484 8,338 0 5,407 6501 - TAXABLE/NON-TAXABLE MISC RESAL 1,107,839 1,144,138 1,193,173 1,232,950 483,957 1,240,370 1,240,370 1,258,830 1,258,830 6500 - TOTAL EXPENDITURES 1,107,839 1,144,138 1,193,173 1,232,950 483,957 1,240,370 1,240,370 1,258,830 1,258,830 6610 - DEPRECIATION 15,245 21,711 21,912 22,000 10,866 22,000 22,000 19,700 19,700 6601 - TOTAL DEPRECIATION 15,245 21,711 21,912 22,000 10,866 22,000 22,000 19,700 19,700 6600 - TOTAL DEPRECIATION 15,245 21,711 21,912 22,000 10,866 22,000 22,000 19,700 19,700 6720 - CAPITAL OUTLAY-FURNITURE & FIX 90 0 0 0 0 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 1,745 0 0 0 0 0 0 0 0 6701 - TOTAL CAPITAL OUTLAY 1,835 0 0 0 0 0 0 0 0 6700 - TOTAL CAPITAL OUTLAY 1,835 0 0 0 0 0 0 0 0 1,396,231 1,443,288 1,500,747 1,573,610 636,811 1,575,031 1,572,031 1,606,077 1,605,777 308 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 58: LIQUOR STORE NO 2 - 5050 & 5065 COMPANY 5000: LIQUOR FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND Total Sales - Store # 2 1,407,000 1,722,000 1,713,000 1,747,000 1,747,000 1,773,000 1,773,000 6510/6550 COST OF GOODS SOLD 1,027,100 1,232,950 1,216,230 1,240,370 1,240,370 1,258,830 1,258,830 Gross Margin 379,900 489,050 496,770 506,630 506,630 514,170 514,170 SALARIES 6110 Regular Employees 77,385 79,350 79,350 83,975 83,975 89,090 89,090 6111 Salary-Parttime 110,375 102,035 102,035 94,200 94,200 96,615 96,615 6113 Overtime - Reg 1,500 1,500 1,500 1,600 1,600 1,600 1,600 6114 Overtime - Part time 1,800 1,800 1,800 1,900 1,900 1,900 1,900 6123 Salaries - Other 3,375 7,590 7,590 5,205 5,205 5,475 5,475 6138 Medicare 2,820 2,790 2,790 2,710 2,710 2,825 2,825 6139 FICA 12,055 11,920 11,920 11,590 11,590 12,070 12,070 6141 Pension - PERA 14,585 14,420 14,420 13,895 13,895 14,460 14,460 6142 Workers Compensation 8,110 8,420 8,420 8,430 8,430 9,045 9,045 6144 Long-term Disability Insurance 220 230 230 240 240 255 255 6145 Hospital & Life Insurance 12,300 15,900 15,900 14,160 11,160 15,600 15,300 Position Changes Total 244,525 245,955 245,955 237,905 234,905 248,935 248,635 6210 OFFICE SUPPLIES Miscellaneous 250 250 250 250 250 250 250 Total 250 250 250 250 250 250 250 6211 SMALL TOOL & EQUIPMENT Miscellaneous 500 300 300 300 300 300 300 Vacuum 650 650 650 - - 650 650 Beer Taps 100 - Computers/Register items 500 250 665 250 250 250 250 Total 1,750 1,200 1,615 550 550 1,200 1,200 6229 GENERAL SUPPLIES Bags, Cleaning Supplies, etc 3,200 3,200 2,700 3,000 3,000 3,000 3,000 Total 3,200 3,200 2,700 3,000 3,000 3,000 3,000 6238 POSTAGE/UPS/FEDEX 50 50 50 50 50 50 50 Total 50 50 50 50 50 50 50 6240 C. SERVICE/GARBAGE REMOVAL Rubbish Removal 1,000 900 800 900 900 950 950 Carpet Cleaning 650 500 350 500 500 500 500 Rug Service 150 150 150 150 150 150 150 Miscellaneous - - Total 1,800 1,550 1,300 1,550 1,550 1,600 1,600 6249 OTHER CONTRACTUAL SERVICES Alarm Monitoring 260 260 260 260 260 260 260 Misc 150 150 150 150 150 150 150 Music 275 200 200 200 200 Mowing 1,900 1,900 1,700 1,900 1,900 1,900 1,900 Total 2,310 2,310 2,385 2,510 2,510 2,510 2,510 6255 UTILITIES - ELECTRIC 10,500 9,400 9,400 9,600 9,600 9,700 9,700 Total 10,500 9,400 9,400 9,600 9,600 9,700 9,700 6256 UTILITIES - NATURAL GAS 1,600 1,700 1,200 1,600 1,600 1,600 1,600 Total 1,600 1,700 1,200 1,600 1,600 1,600 1,600 6257 UTILITIES - OTHER Water & Sewer 375 375 360 375 375 375 375 Total 375 375 360 375 375 375 375 6265 REPAIRS - EQUIPMENT Cash Register Maint Agreement 250 - - 1,000 1,000 1,000 1,000 Payment Terminals Maint. Agreement 257 257 257 257 257 257 257 Microsoft POS License Fee 638 638 554 554 554 600 600 Misc/Conveyor 300 150 150 150 150 150 Computer / Register Systems 300 150 150 150 150 150 Alarm Repairs 300 300 300 300 300 300 300 Copier Maint. Agreement 375 375 375 375 375 375 375 HVAC Maintenance 1,100 1,200 1,200 1,200 1,200 1,200 1,200 Total 3,520 3,070 2,686 3,986 3,986 4,032 4,032 309 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 58: LIQUOR STORE NO 2 - 5050 & 5065 COMPANY 5000: LIQUOR FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6266 REPAIRS - BUILDINGS Furnace, Compressor, Cooler etc.1,600 1,600 1,600 1,600 1,600 1,600 1,600 Misc/Electric work 1,000 1,000 1,000 1,000 1,000 1,000 Repair office flooring 2,000 2,000 Annual Fire Spklr test 190 190 200 200 200 210 210 Irrigation start up / fall blowout 250 250 250 250 250 250 250 Parking lot striping 900 Total 3,940 3,040 2,050 3,050 3,050 5,060 5,060 6269 REPAIRS - OTHER Store Exterior, Paint or Repairs 1,000 1,000 750 1,000 1,000 1,000 1,000 Total 1,000 1,000 750 1,000 1,000 1,000 1,000 6275 SCHOOL/CONF/EXP - LOCAL Seminars/Training 100 100 50 100 100 100 100 Total 100 100 50 100 100 100 100 6276 SCHOOL/CONF/EXP-OTHER Total - - - - - - - 6277 MILEAGE ALLOWANCE 50 50 25 50 50 50 50 Total 50 50 25 50 50 50 50 6280 DUES & SUBSCRIPTIONS Miscellaneous Subscriptions 100 - Retailers ID Card (Buyers Card)20 20 20 20 20 20 20 ID Checking Guide 25 25 25 25 25 25 25 Chamber Dues 308 340 340 340 340 340 340 Total 453 385 385 385 385 385 385 6281 UNIFORM/CLOTHING ALLOWANCE 250 200 200 200 200 200 200 Total 250 200 200 200 200 200 200 6311 INSURANCE Dram Shop 3,100 3,100 3,480 3,480 3,530 3,530 Property & muni liab 15,225 10,725 10,725 10,520 10,520 10,870 10,870 Total 15,225 13,825 13,825 14,000 14,000 14,400 14,400 6351 VISA/BANK CHARGES 26,000 31,000 31,500 32,500 32,500 33,100 33,100 26,000 31,000 31,500 32,500 32,500 33,100 33,100 6610 DEPRECIATION 24,500 22,000 22,000 22,000 22,000 19,700 19,700 Total 24,500 22,000 22,000 22,000 22,000 19,700 19,700 6720 CAPITAL OUTLAY - OFFICE FURN Total - - - - - - - 6725 CAPITAL OUTLAY - OFFICE EQUIP Total - - - - - - - 6740 CAPITAL OUTLAY - OTHER ITEMS Register software and hardware DVR phase 1 DVR phase 2 Signage Upgrade Awnings Total - - - - - - - Total Net of Personnel 96,873 94,705 92,731 96,756 96,756 98,312 98,312 TOTAL EXPENSES 341,398$ 340,660$ 338,686$ 1,575,031$ 1,572,031$ 1,606,077$ 1,605,777$ 310 City of Apple Valley Department Expense Summary Budget Years (2019-2020) LIQUOR STORE #3 Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 137,354 140,183 143,116 144,550 70,922 151,170 151,170 158,515 158,515 6111 - SALARY PART-TIME 77,147 83,479 90,610 87,435 0 92,345 92,345 95,280 95,280 6112 - SALARY-SEASONAL TEMP 2,428 42,641 6113 - OVERTIME-REGULAR EMPLOYEES 643 1,656 1,169 1,500 0 1,500 1,500 1,500 1,500 6114 - OVERTIME PART-TIME EMPLOYEES 3,134 1,688 1,340 3,200 0 3,200 3,200 3,200 3,200 6118 - VACATION PAY 1,360 -9,181 -548 0 6121 - INSURANCE CASH BENEFIT 349 0 720 0 0 6123 - SALARY-OTHER 7,350 4,535 4,535 4,760 4,760 6124 - OVERTIME-SEASONAL TEMP 419 635 6105 - SALARIES AND WAGES 219,988 217,825 239,253 244,035 114,199 252,750 252,750 263,255 263,255 6138 - MEDICARE 3,145 3,246 3,465 3,540 1,645 3,665 3,665 3,815 3,815 6139 - FICA 13,445 13,878 14,817 15,130 7,032 15,670 15,670 16,320 16,320 6141 - PENSIONS-PERA 16,371 17,014 17,932 18,300 8,558 18,845 18,845 19,505 19,505 6142 - WORKERS COMPENSATION 5,450 6,038 9,944 10,685 4,991 11,400 11,400 12,230 12,230 6144 - LONG-TERM DISABILITY INSURANCE 359 386 290 410 132 425 425 450 450 6145 - MEDICAL INSURANCE 24,238 27,059 26,503 28,800 12,985 30,720 30,600 32,880 32,280 6146 - DENTAL INSURANCE 1,289 1,207 1,204 568 6147 - LIFE INSURANCE-BASIC 12 12 12 6 6148 - LIFE INSURANCE-SUPP/DEPEND 226 6 260 45 6170 - EMPLOYEE PAID PREMIUMS -868 -388 6125 - EMPLOYEE BENEFITS 64,535 68,846 73,559 76,865 35,574 80,725 80,605 85,200 84,600 6100 - TOTAL PERSONNEL SERVICES 284,523 286,671 312,812 320,900 149,772 333,475 333,355 348,455 347,855 6210 - OFFICE SUPPLIES 575 99 313 800 96 400 400 400 400 6211 - SMALL TOOLS & EQUIPMENT 642 1,152 267 1,900 65 1,200 1,200 1,200 1,200 6214 - CHEMICALS 35 0 6215 - EQUIPMENT-PARTS 0 15 712 0 6229 - GENERAL SUPPLIES 5,962 3,998 5,291 5,500 2,147 5,500 5,500 5,750 5,750 6205 - SUPPLIES 7,179 5,265 6,618 8,200 2,308 7,100 7,100 7,350 7,350 6231 - LEGAL SERVICES 198 0 0 0 6238 - POSTAGE/UPS/FEDEX 50 41 50 50 50 50 6240 - CLEANING SERVICE/GARBAGE 996 1,360 1,028 1,725 344 1,725 1,725 1,825 1,825 6249 - OTHER CONTRACTUAL SERVICES 628 2,692 3,459 2,940 800 2,860 2,860 2,860 2,860 6230 - CONTRACTUAL SERVICES 1,821 4,051 4,487 4,715 1,185 4,635 4,635 4,735 4,735 6255 - UTILITIES-ELECTRIC 18,819 17,205 19,053 19,000 9,443 19,200 19,200 19,300 19,300 6257 - UTILITIES-PROPANE/WATER/SEWER 592 479 585 800 126 800 800 600 600 6250 - UTILITIES 19,411 17,684 19,638 19,800 9,569 20,000 20,000 19,900 19,900 6265 - REPAIRS-EQUIPMENT 5,061 2,677 2,646 3,530 4,360 5,470 5,470 5,913 5,913 6266 - REPAIRS-BUILDING 1,011 8,885 935 2,740 8,901 6,750 6,750 7,860 7,860 6269 - REPAIRS-OTHER 12,237 5,720 0 3,000 1,438 2,000 2,000 2,000 2,000 6260 - REPAIRS AND MAINTENA 18,309 17,282 3,581 9,270 14,699 14,220 14,220 15,773 15,773 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 15 0 32 100 165 100 100 100 100 6277 - MILEAGE/AUTO ALLOWANCE 17 0 0 20 13 20 20 40 40 6280 - DUES & SUBSCRIPTIONS 42 349 363 485 349 485 485 485 485 6281 - UNIFORM/CLOTHING ALLOWANCE 321 180 293 300 123 300 300 300 300 6270 - TRNG/TRAVL/DUES/UNIF 396 529 688 905 650 905 905 925 925 6200 - TOTAL OPERATING COSTS 47,117 44,812 35,011 42,890 28,412 46,860 46,860 48,683 48,683 6310 - RENTAL EXPENSE 3,400 2,328 1,727 3,400 0 3,400 3,400 3,400 3,400 6311 - INSURANCE-PROPERTY/LIABILITY 21,000 24,696 25,935 23,835 11,918 23,900 23,900 24,600 24,600 311 City of Apple Valley Department Expense Summary Budget Years (2019-2020) LIQUOR STORE #3 Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6333 - GENERAL-CASH DISCOUNTS -18 -28 -25 -9 6351 - VISA/BANK CHARGES 39,442 39,038 42,808 45,000 18,841 53,200 53,200 55,500 55,500 6399 - OTHER CHARGES 0 0 0 74 6301 - OTHER EXPENDITURES 63,823 66,034 70,444 72,235 30,823 80,500 80,500 83,500 83,500 6300 - TOTAL OTHER EXPENDITURES 63,823 66,034 70,444 72,235 30,823 80,500 80,500 83,500 83,500 6401 - EXPENDITURES 0 0 0 0 0 6400 - TOTAL EXPENDITURES 0 0 0 0 0 6510 - LIQUOR 538,522 566,383 609,104 2,264,710 239,600 2,560,260 2,560,260 2,688,060 2,688,060 6520 - WINE 541,407 559,971 590,779 0 239,578 6530 - BEER 818,112 841,962 922,201 0 409,479 6540 - TAXABLE MISC FOR RESALE 26,563 25,767 31,359 0 14,014 6545 - NON-TAXABLE MISC FOR RESALE 23,590 19,326 21,722 0 9,448 6550 - FREIGHT ON RESALE MDSE 13,066 14,585 15,658 0 7,048 6501 - TAXABLE/NON-TAXABLE MISC RESAL 1,961,260 2,027,995 2,190,822 2,264,710 919,167 2,560,260 2,560,260 2,688,060 2,688,060 6500 - TOTAL EXPENDITURES 1,961,260 2,027,995 2,190,822 2,264,710 919,167 2,560,260 2,560,260 2,688,060 2,688,060 6610 - DEPRECIATION 109,941 98,183 100,270 105,500 49,723 99,500 99,500 99,500 99,500 6601 - TOTAL DEPRECIATION 109,941 98,183 100,270 105,500 49,723 99,500 99,500 99,500 99,500 6600 - TOTAL DEPRECIATION 109,941 98,183 100,270 105,500 49,723 99,500 99,500 99,500 99,500 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 3,490 0 0 75,000 0 15,000 15,000 6701 - TOTAL CAPITAL OUTLAY 3,490 0 0 75,000 0 15,000 15,000 6700 - TOTAL CAPITAL OUTLAY 3,490 0 0 75,000 0 15,000 15,000 6910 - BOND PRINCIPAL 240,000 0 0 0 0 6901 - TOTAL DEBT SERVICE 240,000 0 0 0 0 6900 - TOTAL DEBT SERVICE 240,000 0 0 0 0 7015 - DEBT SERVICE-INTEREST 0 0 0 22,600 0 0 0 0 0 7001 - TOTAL INTEREST AND FISCAL FEES 0 0 0 22,600 0 0 0 0 0 7000 - TOTAL INTEREST AND FISCAL FEES 0 0 0 22,600 0 0 0 0 0 2,470,153 2,523,694 2,709,359 3,143,835 1,177,897 3,120,595 3,120,475 3,283,198 3,282,598 312 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 59: LIQUOR STORE NO 3 - 5080 & 5095 COMPANY 5000: LIQUOR FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND Total Sales - Store # 3 2,595,000 3,163,000 3,434,000 3,606,000 3,606,000 3,786,000 3,786,000 6510/6550 COST OF GOODS SOLD 1,920,300 2,264,710 2,438,140 2,560,260 2,560,260 2,688,060 2,688,060 Gross Margin 674,700 898,290 995,860 1,045,740 1,045,740 1,097,940 1,097,940 6110 SALARIES Regular Employees 141,000 144,550 144,550 151,170 151,170 158,515 158,515 6111 Salary-Parttime 81,860 87,435 87,435 92,345 92,345 95,280 95,280 6112 Salary-Seasonal Temp 6113 Overtime - Reg 1,500 1,500 1,500 1,500 1,500 1,500 1,500 6114 Overtime - Parttime 3,200 3,200 3,200 3,200 3,200 3,200 3,200 6123 Salaries - Other 4,260 7,350 7,350 4,535 4,535 4,760 4,760 6138 Medicare 3,360 3,540 3,540 3,665 3,665 3,815 3,815 6139 FICA 14,375 15,130 15,130 15,670 15,670 16,320 16,320 6141 Pension - PERA 17,390 18,300 18,300 18,845 18,845 19,505 19,505 6142 Workers Compensation 9,665 10,685 10,685 11,400 11,400 12,230 12,230 6144 Long-term Disability Insurance 400 410 410 425 425 450 450 6145 Hospital & Life Insurance 28,260 28,800 28,800 30,720 30,600 32,880 32,280 Position Changes Total 305,270 320,900 320,900 333,475 333,355 348,455 347,855 6210 OFFICE SUPPLIES Miscellaneous 800 800 300 400 400 400 400 Total 800 800 300 400 400 400 400 6211 SMALL TOOL & EQUIPMENT Misc. Expenses 600 600 400 600 600 600 600 Vacuum / Cooler parts 650 500 300 300 300 Computer / Register Systems 800 800 1,326 600 600 300 300 Total 2,050 1,900 2,026 1,200 1,200 1,200 1,200 6229 GENERAL SUPPLIES Bags, Cleaning Supplies, etc 5,500 5,500 5,500 5,000 5,000 5,750 5,750 Signage 500 500 500 Total 6,000 5,500 5,500 5,500 5,500 5,750 5,750 6238 POSTAGE/UPS/FEDEX 50 50 50 50 50 50 Total 50 50 100 50 50 50 50 6240 C. SERVICE/GARBAGE REMOVAL Rubbish Removal 800 800 800 800 800 900 900 Carpet Cleaning 325 325 325 325 325 325 325 Rug Service 450 450 400 450 450 450 450 Window Washing 150 150 150 150 150 150 150 Total 1,725 1,725 1,675 1,725 1,725 1,825 1,825 6249 OTHER CONTRACTUAL SERVICES Alarm Monitoring 260 260 260 260 260 260 260 Misc 100 100 100 100 100 100 100 Music 415 430 300 200 200 200 200 Mowing 2,300 2,150 2,100 2,300 2,300 2,300 2,300 Total 3,075 2,940 2,760 2,860 2,860 2,860 2,860 6255 UTILITIES - ELECTRIC 20,000 19,000 19,000 19,200 19,200 19,300 19,300 Total 20,000 19,000 19,000 19,200 19,200 19,300 19,300 6257 UTILITIES - OTHER Water / Irrigation & Sewer 800 800 600 800 800 600 600 Total 800 800 600 800 800 600 600 6265 REPAIRS - EQUIPMENT Copier Maint. Agreement 350 350 350 350 350 350 350 Cash Register Maint Agreement 500 - 1,500 1,500 1,500 1,500 Payment Terminals Maint. Agreement 513 515 513 513 513 513 513 Microsoft POS License Fee 1,066 1,065 1,107 1,107 1,107 1,200 1,200 Computer / Register Systems 500 500 500 500 500 500 500 Alarm Repairs 500 500 500 500 500 500 500 HVAC Maintenance (filters)750 750 400 400 750 750 Batteries for Floor machine 600 600 600 600 600 600 600 Total 4,779 3,530 4,320 5,470 5,470 5,913 5,913 313 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 59: LIQUOR STORE NO 3 - 5080 & 5095 COMPANY 5000: LIQUOR FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6266 REPAIRS - BUILDINGS Heat Pumps, Compressor, Cooler etc.2,000 1,000 11,000 5,000 5,000 6,000 6,000 Irrigation Maintenance 400 400 500 400 400 500 500 Landscape Maintenance 1,500 1,000 - 1,000 1,000 1,000 1,000 Parking lot striping 1,500 - Annual Fire Sprkl test 190 190 200 200 200 210 210 Annual Irrigation valve test 150 150 150 150 150 150 150 Total 5,740 2,740 11,850 6,750 6,750 7,860 7,860 6269 REPAIRS - OTHER Store Exterior, Paint or Repairs - 2,000 1,000 1,000 1,000 1,000 Curb & Sidewalk Repair - - Infiltation basin repair - - Infiltation basin maintenance 1,000 1,000 500 1,000 1,000 1,000 1,000 Total 1,000 3,000 500 2,000 2,000 2,000 2,000 6275 SCHOOL/CONF/EXP - LOCAL Seminars/Training 100 100 50 100 100 100 100 Total 100 100 50 100 100 100 100 6277 MILEAGE ALLOWANCE 100 20 30 20 20 40 40 Total 100 20 30 20 20 40 40 6280 DUES & SUBSCRIPTIONS Retailers ID Card (Buyers Card)20 20 20 20 20 20 20 ID Checking Guide 25 25 25 25 25 25 25 Miscellaneous Subscriptions 100 100 100 100 100 100 100 Chamber Dues 308 340 340 340 340 340 340 Total 453 485 485 485 485 485 485 6281 UNIFORM/CLOTHING ALLOWANCE 300 300 300 300 300 300 300 Total 300 300 300 300 300 300 300 6310 Rental Cobblestone Maintenance Agreement 3,400 3,400 2,000 3,400 3,400 3,400 3,400 Total 3,400 3,400 2,000 3,400 3,400 3,400 3,400 6311 INSURANCE Dram Shop 5,700 5,700 6,520 6,520 7,550 7,550 Prop Ins 25,935 18,135 18,135 17,380 17,380 17,050 17,050 Total 25,935 23,835 23,835 23,900 23,900 24,600 24,600 6351 VISA/BANK CHARGES 41,000 45,000 49,300 53,200 53,200 55,500 55,500 41,000 45,000 49,300 53,200 53,200 55,500 55,500 6610 DEPRECIATION 104,000 105,500 105,500 99,500 99,500 99,500 99,500 Total 104,000 105,500 105,500 99,500 99,500 99,500 99,500 6720 CAPITAL OUTLAY - OFFICE FURN Total - - - - - - - 6725 CAPITAL OUTLAY - OFFICE EQUIP Total - - - - - - - 6740 CAPITAL OUTLAY - OTHER ITEMS 2 - 3 Door Coolers 15,000 15,000 Exterior marquee / digital billboard - 75,000 75,000 Total - 75,000 - - - 15,000 15,000 7015 DEBT SERVICE INTEREST 28,000 22,600 22,600 - - - - 28,000 22,600 22,600 - - - - 6910 DEBT SERVICE PRINCIPAL 235,000 240,000 1,120,000 - - 235,000 240,000 1,120,000 - - - - Total Net of Personnel 484,307 558,225 1,372,731 226,860 226,860 246,683 246,683 TOTAL EXPENSES 789,577$ 879,125$ 1,693,631$ 3,120,595$ 3,120,475$ 3,283,198$ 3,282,598$ 314 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5100 61- Valleywood Golf Course 5105 Golf Operations DESCRIPTION OF ACTIVITY Valleywood offers a wide variety of golf opportunities to the public. Our mission is to offer a high quality golf experience at a competitive rate to the general public while providing opportunities to residents of Apple Valley at a discounted price. Valleywood is a true multi-use facility. In addition to golf activities and banquets, the course plays host to the Eastview and Apple Valley High School golf teams, District 196 Nordic Ski Team, cross country running races, Apple Valley Wine Club, Winter Concert series and a variety of other Recreation Department programs. The golf course conditioning continues to improve. With the addition of our new Working Foreman, Ryan Browning, we expect course conditions to continue to improve. We are also re-evaluating our equipment plans with Ryan. Our previous foreman was an accomplished mechanic but was limited in turf grass training. As a result we are upgrading some of our larger equipment and looking to add some smaller pieces to allow us to reduce the contracting of such things as greens aeration by purchasing our own aerators and replacing a couple of our Workmen with lighter duty, less expensive utility vehicles. We need to work on maximizing revenue during these peak demand times and provide the value golf to our patrons during off peak times. This will enable us to maximize revenues while still providing a great value to our resident players and our patrons. Valleywood entered into an operational partnership with the Roasted Pear restaurant in April of 2018 with them handling all food and beverage operations and Valleywood staff handling all golf operations and building rental responsibilities. The food and beverage part of the operation had become increasingly difficult to run over the last couple of years mainly due to a dearth of competent cooks and food service professionals applying to work here. As a result costs continued to increase while operational revenues were decreasing. Valleywood as well as its patrons are much better served by having an outside vendor handle these responsibilities. The elimination of these food service responsibilities and costs will move Valleywood into a much better fiscal position over the next couple of years. Most likely revenues derived from building rentals and F&B commissions will be offset by needed upgrades in the clubhouse operation. As commission and rental revenues continue to grow clubhouse capital outlay should decrease. Hopefully within a couple of years the F&B commission and building rental revenues will offset virtually all of the operational costs of the clubhouse. A financial summary of the overall Valleywood Operation is presented here and for more detail see the following pages. The spring of 2018 was a perfect storm of bad news for Minnesota Golf in general and Valleywood in particular. For the first time in its history Valleywood was not open for golf a single day in April. With the late start and the construction on McAndrews road 2018 will prove to be the most challenging year in Valleywood’s recent history. 315 Summary Budget Department 61 - VALLEYWOOD GOLF VALLEYWOOD BUDGET SUMMARY 2015 2016 2017 2017 2018 2018 2019 2020 Actual Actual Actual Adopted Projected Adopted Proposed Proposed Revenue: Golf Revenue 1,027,700$ 1,013,157$ 912,499$ 1,123,000$ 851,500$ 1,073,000$ 1,073,000$ 1,124,000$ Food & Beverage Revenue 359,321 343,281 274,424 390,000 36,500 366,000 60,000 80,000 Total Revenue 1,387,021 1,356,438 1,186,923 1,513,000 888,000 1,439,000 1,133,000 1,204,000 Expenditures: Salaries & Wages 680,511 702,013 675,863 675,110 548,720 688,625 576,355 593,320 Emp. Benefits 156,082 185,956 167,195 156,900 132,525 151,250 148,445 156,090 Supplies 146,305 210,178 152,939 134,000 142,100 149,000 133,500 133,500 Contractual Serv.62,286 73,650 77,339 59,000 53,560 108,750 80,250 52,200 Utilities 53,023 52,972 47,581 58,000 58,000 58,000 54,500 54,500 Repairs & Maint.53,837 21,480 20,114 19,500 22,325 21,000 21,500 21,500 Training/Travel/Dues 8,667 7,380 9,503 8,650 8,500 8,700 8,650 7,250 Insurance & Other Exp.74,259 70,018 62,406 75,000 76,130 76,500 73,890 69,150 Items for Resale 229,627 215,213 182,099 221,500 82,845 235,200 57,000 57,000 Capital Outlay (non-capitalized)- - 440 - - - - - Total Operating Expense 1,464,597 1,538,860 1,395,479 1,407,660 1,124,705 1,497,025 1,154,090 1,144,510 Operating Income(loss) Before Depreciation (77,576) (182,422) (208,556) 105,340 (236,705) (58,025) (21,090) 59,490 Depreciation:(174,033) (174,171) (183,693) (174,000) (177,000) (133,000) (177,500) (179,000) Debt Service Interest (15,539) (13,695) (15,805) (11,345) (16,305) (10,650) (9,775) (8,950) Net Other Income / expense (27,332) - - - - - - Net Income (Loss)(294,480) (370,288) (408,054) (80,005) (430,010) (201,675) (208,365) (128,460) Beginning Net Position 1,796,429 1,229,622 859,334 859,334 451,280 451,280 249,605 41,240 Change in Accounting Principle (272,327) - - - - - - - Ending Net Position 1,229,622 859,334 451,280 779,329 21,270 249,605 41,240 (87,220) SERVICE CATEGORIES 1 Golf Management Operations The management team coordinates, promotes, schedules and oversees all Valleywood activities. It is essential to the overall success of this enterprise operation that the city actively participates in its management. The operation and long range planning for the golf operation requires a high degree of coordination with a variety of city departments. Management’s challenge is to provide open access to a number of community groups and a favorable season pass and patron card system for the residents of Apple Valley while promoting outside events and banquet rentals to sustain the operations profitability. Golf Management Operations – Objectives for 2019  Maximize golf revenues during peak demand times while still offering economical pricing at off peak times.  Continue cultivation of cooperative relationships between local schools and Vo- techs in order to provide employment opportunities for students in both the clubhouse and maintenance operations.  Promote the rental opportunities, in coordination with the Roasted Pear, at the facility in order to maximize revenues with minimal variable staff costs for these rentals.  Increase rounds through continued targeted marketing, superior service and excellent course conditions.  Outreach and development of programs to entice additional players and league members in accordance with our growth of the game commitment. 316 IMPACT MEASURES / PERFORMANCE INDICATORS Actual 2016 Actual 2017 Projected 2018 Projected 2019 Projected 2020 # Rounds 32,435 30,653 31,000 33,000 34,000 Golf Events-40 to 60 players 34 35 35 35 35 Golf Events 60+ Players Golf Events 100+ Players 11 5 15 5 15 5 15 5 15 5 Banquet Private (weddings, etc.) 26 22 24 32 40 Banquet- Corporate (meetings, etc.) 11 15 15 15 15 Banquet Non-Profits (DCTC,Schools) 4 8 8 8 8 Banquet Club Events (league dinners) 11 12 12 12 12 Banquet – Public Events (Liquor events, concerts) 63 5 5 10 10 Regular Status Personnel Schedule –FTE’s Actual Actual Actual Proposed Proposed Position Title 2016 2017 2018 2019 2020 Golf Course Manager 1 1 1 1 1 Food & Beverage Coordinator .5 .5 Assistant Manager 1 1 Maintenance Foreman 2 2 2 2 2 Temporary Status – PT Hours Personnel Schedule Actual Proposed Proposed Proposed Proposed Position Title 2016 2017 2018 2019 2020 Golf Course Maintenance: Seasonal Maintenance II 2,248 hrs 2,289 hrs 2,500 hrs 2,500hrs 2,500hrs Seasonal Maintenance I 7,897 hrs 7,768 hrs 7,000 hrs 7,000hrs 7,000hrs Golf Operations: Golf Supervisors & Leads Golf Attendants (pro shop) Golf Attendants (outside) 4,173 6,774 4,313 3,000 4,200 6,300 3,000 4,200 6,300 2,200 3,700 4,300 2,200 3,700 4,300 Food & Beverage : Food & Bev. Supervisor 2,852 1,500 1,500 1,500 1,500 Food & Beverage Lead 1,106 2,500 2,500 2,500 2,500 Food & Bev – Cook 2,810 1,500 1,500 1,500 1,500 Food & Bev. Attendants Food & Beverage banquets 3,513 1,083 3,500 3,500 500 500 317 Summary Budget Department 61 Business Unit # 5105 - GOLF COURSE OPERATIONS 2015 2016 2017 2017 2018 2018 2019 2020 Actual Actual Actual Adopted Projected Adopted Proposed Proposed Revenue: Greens Fees 636,038 508,532 451,481 712,000 428,000 583,000 583,000 609,000 Cart Rentals 48,287 177,512 171,714 68,000 160,100 135,000 135,000 186,000 Golf League Dues 57,357 59,015 51,516 60,000 35,800 60,000 60,000 50,000 Season Pass Fees 97,484 103,120 87,748 90,000 95,600 100,000 100,000 80,000 Practice Range Fees 56,483 49,282 50,955 63,000 46,500 63,000 63,000 65,000 Golf Lessons 11,979 5,820 13,550 7,000 10,000 7,000 7,000 8,000 Pro Shop Merchandise Sales 120,072 108,000 85,535 123,000 75,500 125,000 125,000 126,000 1,027,700 1,011,281 912,499 1,123,000 851,500 1,073,000 1,073,000 1,124,000 Expenditures: Salaries & Wages 523,129 580,648 536,573 498,140 530,135 530,135 539,450 554,035 Emp. Benefits 130,912 141,284 128,602 132,030 129,450 129,450 142,605 149,875 Restate Food & Bev Coordinator #(33,632) (35,742) (19,459) - - - - - Supplies 144,029 200,117 145,697 126,500 141,500 141,500 133,500 103,500 Contractual Serv.47,987 60,299 65,555 45,500 49,250 95,250 72,250 42,200 Utilities 53,023 52,972 47,581 58,000 58,000 58,000 54,500 54,500 Repairs & Maint.47,479 20,554 18,757 18,500 20,000 20,000 20,500 20,500 Training/Travel/Dues 7,552 6,175 8,633 8,450 8,500 8,500 8,650 7,250 Insurance & Other Exp.73,428 68,403 61,289 74,000 75,500 75,500 73,890 57,000 Items for Resale 95,961 86,099 61,310 77,500 78,200 78,200 57,000 57,000 Capital Outlay (non-capitalized)- - 440 - - - - - Total Operating Expense 1,089,868 1,180,809 1,054,978 1,038,620 1,090,535 1,136,535 1,102,345 1,045,860 Operating Income(loss) Before Depreciation (62,168) (169,528) (142,479) 84,380 (239,035) (63,535) (29,345) 78,140 Depreciation (174,033) (174,171) (183,693) (174,000) (177,000) (133,000) (177,500) (179,000) Debt Service Interest (10,370) (13,695) (15,805) (11,345) (16,305) (10,650) (9,755) (8,950) Net Income (Loss) from Golf (246,571) (357,394) (341,977) (100,965) (432,340) (207,185) (216,600) (109,810) Note # 1 The Golf operations and Food & Beverage operations budgets were not seperated prior to 2017. 2016 golf budgets above have been restated to show just the Golf operations. # - 50% of Food & Bev Coordinator restated to be comparable to budget for 2015 and 2016 2019 CAPITAL OUTLAY Replace Greens mower $ 40,000 Replace Rough mower $ 65,000 Replace utility vehicle (2) $ 25,000 $130,000 2020 CAPITAL OUTLAY Replace Greens mower $ 40,000 Replace Rough mower $ 75,000 Greens Roller $ 15,000 Aerator $ 25,000 Range Equipment $ 10,000 $165,000 318 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5100 61- Valleywood Golf Course 5150 Golf Course Maintenance 2 Golf Course Maintenance The Golf Maintenance division provides the beautification of the 190 acre Valleywood Golf Course as well as the building and clubhouse grounds. The Golf Maintenance division maintains the playability and health of the golf course through daily greens mowing, bi-weekly fairway and rough mowing and the ongoing upkeep and maintenance of the irrigation system and all equipment needs for the golf course. The overall success of the golf operation as a business unit is extremely dependent on the golf course conditions. While the management team can do things through marketing and promotion to attract players, it is mostly the overall course conditions and playability that will bring customers back and turn them into regular, loyal Valleywood Patrons. We anticipate better cost control in our chemical and fertilizer budgets with the addition of our new working foreman, Ryan Browning. We also anticipate some changes to our equipment replacement plan with his skill set being different from our recently retired foreman, Scott Lockling. Golf Course Maintenance – Objectives for 2019  Continue to upgrade the overall equipment fleet by replacing outdated equipment before they become a burden on our parts, repair or overall golf budgets.  Continue to evaluate our equipment plan to reflect modern standards of maintenance and work to control equipment repair costs through the continued purchase of newer equipment.  Continue to develop methods for proper clubhouse and surrounding grounds maintenance.  Institute newer turf grass management methods and current standards and best practices for chemical and fertilizer applications.  Work to streamline staff schedules to better utilize the skill sets of our senior maintenance staff.  Continue to maintain golf course conditions to the highest level possible. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Adopted Proposed Proposed Item 2016 2017 2018 2019 2020 Fertilizer 24,676 14,736 25,000 20,000 15,000 Chemicals 30,460 33,448 21,000 21,000 25,000 Equipment Parts 40,679 48,900 30,000 33,000 30,000 Equipment repairs 9,139 17,373 13,000 20,000 20,000 Small Tools 10,580 7,148 4,000 6,000 6,000 Fuel 11,135 9,871 12,000 12,000 12,000 319 Regular Status Personnel Schedule – FTE’s Actual 2016 Actual 2017 Adopted 2018 Proposed 2019 Proposed 2020 Position Title Golf Course Maintenance Maintenance Foreman 2.0 2.0 2.0 2.0 2.0 Temporary Status – PT Hours Personnel Schedule –(Part-Time) Actual Actual Proposed Proposed Proposed Position Title 2016 2017 2018 2019 2020 Golf Course Maintenance: Seasonal Maintenance II 2,248 hrs 2,289 hrs 2,500 hrs 2,500hrs 2,500hrs Seasonal Maintenance I 7,897 hrs 7,768 hrs 7,000 hrs 7,000hrs 7,000hrs Maintenance 2019 CAPITAL OUTLAY Replace Greens mower $ 40,000 Replace Rough mower $ 65,000 Replace utility vehicle (2) $ 25,000 $130,000 2020 CAPITAL OUTLAY Replace Greens mower $ 40,000 Replace Rough mower $ 75,000 Greens Roller $ 15,000 Aerator $ 25,000 Range Equipment $ 10,000 $165,000 320 City of Apple Valley Department Expense Summary Budget Years (2019-2020) Golf Operations Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 270,437 289,461 252,085 247,465 111,711 257,900 257,900 271,900 271,900 6112 - SALARY-SEASONAL TEMP 238,726 273,428 285,294 264,000 105,228 264,000 264,000 264,000 264,000 6113 - OVERTIME-REGULAR EMPLOYEES 5,893 8,360 14,258 6,000 5,292 6,000 6,000 6,000 6,000 6114 - OVERTIME PART-TIME EMPLOYEES 0 0 0 0 0 6118 - VACATION PAY 8,043 7,318 -14,417 0 6121 - INSURANCE CASH BENEFIT 0 0 780 360 6122 - COMP REQUEST -320 -190 -5,752 -2,968 6123 - SALARY-OTHER 0 0 0 12,670 0 11,550 11,550 12,135 12,135 6124 - OVERTIME-SEASONAL TEMP 350 2,270 4,325 473 6105 - SALARIES AND WAGES 523,129 580,648 536,573 530,135 220,097 539,450 539,450 554,035 554,035 6138 - MEDICARE 7,220 8,115 7,653 7,685 3,148 7,820 7,820 8,035 8,035 6139 - FICA 30,873 34,697 32,723 32,870 13,462 33,445 33,445 34,350 34,350 6141 - PENSIONS-PERA 23,989 28,315 28,077 19,960 11,667 29,960 29,960 31,050 31,050 6142 - WORKERS COMPENSATION 11,010 12,946 10,160 10,520 4,452 10,520 10,520 11,100 11,100 6143 - UNEMPLOYMENT COMPENSATION 5,188 0 23 0 0 6144 - LONG-TERM DISABILITY INSURANCE 705 765 525 815 213 740 740 780 780 6145 - MEDICAL INSURANCE 47,173 51,851 49,794 57,600 21,370 60,120 59,880 64,560 63,360 6146 - DENTAL INSURANCE 4,519 4,564 3,980 1,524 6147 - LIFE INSURANCE-BASIC 23 24 22 9 6148 - LIFE INSURANCE-SUPP/DEPEND 212 7 296 0 6170 - EMPLOYEE PAID PREMIUMS -4,652 -1,531 6125 - EMPLOYEE BENEFITS 130,912 141,284 128,602 129,450 54,315 142,605 142,365 149,875 148,675 6100 - TOTAL PERSONNEL SERVICES 654,042 721,932 665,174 659,585 274,412 682,055 681,815 703,910 702,710 6210 - OFFICE SUPPLIES 2,675 1,621 1,537 2,500 629 2,500 1,500 1,500 1,500 6211 - SMALL TOOLS & EQUIPMENT 3,503 6,601 6,183 4,000 1,351 6,000 6,000 6,000 6,000 6212 - MOTOR FUELS/OILS 11,552 11,134 9,871 12,000 4,833 10,000 10,000 12,000 10,000 6213 - FERTILIZER 29,707 24,676 14,736 25,000 20,263 25,000 15,000 15,000 15,000 6214 - CHEMICALS 22,893 30,462 33,448 21,000 4,842 25,000 25,000 25,000 25,000 6215 - EQUIPMENT-PARTS 27,057 40,678 48,900 30,000 12,089 33,000 30,000 30,000 30,000 6216 - VEHICLES-TIRES/BATTERIES 162 2,537 113 1,000 0 1,000 1,000 1,500 1,000 6229 - GENERAL SUPPLIES 46,481 82,407 30,909 46,000 16,506 55,000 45,000 55,000 45,000 6205 - SUPPLIES 144,029 200,117 145,697 141,500 60,513 157,500 133,500 146,000 133,500 6235 - CONSULTANT SERVICES 83 71 341 250 41 25,250 25,250 200 200 6237 - TELEPHONE/PAGERS 13,949 15,075 15,333 15,000 7,284 15,000 10,000 5,000 5,000 6238 - POSTAGE/UPS/FEDEX 0 12 0 0 6239 - PRINTING 8,103 7,981 7,571 8,500 4,143 7,000 7,000 7,000 7,000 6240 - CLEANING SERVICE/GARBAGE 6,492 7,699 10,028 5,000 3,501 8,000 8,000 8,000 8,000 6249 - OTHER CONTRACTUAL SERVICES 19,359 29,462 32,281 66,500 13,766 22,000 22,000 22,000 22,000 6230 - CONTRACTUAL SERVICES 47,987 60,299 65,555 95,250 28,735 77,250 72,250 42,200 42,200 6255 - UTILITIES-ELECTRIC 39,760 39,647 34,877 40,000 10,401 40,000 40,000 40,000 40,000 6256 - UTILITIES-NATURAL GAS 8,135 9,562 9,029 10,000 5,314 10,000 10,000 10,000 10,000 6257 - UTILITIES-PROPANE/WATER/SEWER 5,127 3,763 3,676 8,000 3,219 5,500 4,500 4,500 4,500 6250 - UTILITIES 53,023 52,972 47,581 58,000 18,935 55,500 54,500 54,500 54,500 6265 - REPAIRS-EQUIPMENT 29,718 8,215 16,016 13,000 4,044 20,000 15,000 20,000 15,000 6266 - REPAIRS-BUILDING 17,761 12,339 2,549 6,000 2,837 8,000 5,000 8,000 5,000 6269 - REPAIRS-OTHER 0 0 192 1,000 415 1,000 500 1,000 500 6260 - REPAIRS AND MAINTENA 47,479 20,554 18,757 20,000 7,296 29,000 20,500 29,000 20,500 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 943 982 626 1,000 55 1,200 1,000 1,200 1,000 321 City of Apple Valley Department Expense Summary Budget Years (2019-2020) Golf Operations Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6276 - SCHOOLS/CONFERENCES/EXP OTHER 1,122 0 1,318 0 198 1,500 1,400 0 0 6277 - MILEAGE/AUTO ALLOWANCE 914 906 689 2,000 337 1,000 1,000 1,000 1,000 6278 - SUBSISTENCE ALLOWANCE 200 0 200 0 0 250 250 0 250 6280 - DUES & SUBSCRIPTIONS 2,454 2,031 2,337 3,000 1,699 3,000 2,500 3,500 2,500 6281 - UNIFORM/CLOTHING ALLOWANCE 1,920 2,256 3,463 2,500 688 2,500 2,500 2,500 2,500 6270 - TRNG/TRAVL/DUES/UNIF 7,552 6,175 8,633 8,500 2,977 9,450 8,650 8,200 7,250 6200 - TOTAL OPERATING COSTS 300,070 340,116 286,222 323,250 118,456 328,700 289,400 279,900 257,950 6310 - RENTAL EXPENSE 3,229 2,927 3,123 4,000 878 3,000 3,000 4,000 4,000 6311 - INSURANCE-PROPERTY/LIABILITY 34,000 35,700 36,000 36,000 18,000 36,000 36,000 36,000 36,000 6323 - INTEREST EXPENSE -195 0 0 0 0 11,390 11,390 8,150 8,150 6333 - GENERAL-CASH DISCOUNTS -22 -88 -14 -14 6349 - LATE FEES/FINANCE CHARGES 7 0 0 0 6351 - VISA/BANK CHARGES 24,530 22,254 20,600 25,000 6,366 25,000 20,000 25,000 20,000 6399 - OTHER CHARGES 11,879 7,610 1,580 10,500 10 5,500 3,500 3,000 1,000 6301 - OTHER EXPENDITURES 73,428 68,403 61,289 75,500 25,240 80,890 73,890 76,150 69,150 6300 - TOTAL OTHER EXPENDITURES 73,428 68,403 61,289 75,500 25,240 80,890 73,890 76,150 69,150 6410 - GOLF-RENT POWER CARTS 2,890 2,734 3,220 2,500 0 3,000 3,000 3,000 3,000 6411 - GOLF-BAGS & UMBRELLAS 1,781 3,391 1,779 2,500 2,336 1,500 1,500 1,500 1,500 6412 - GOLF-BALLS 12,369 11,365 8,022 14,000 8,100 10,000 10,000 10,000 10,000 6413 - GOLF-CAPS/HATS/CLOTHING 31,658 31,313 11,748 25,000 11,809 12,000 12,000 12,000 12,000 6414 - GOLF-CLUBS 11,427 5,515 9,283 6,000 9,281 8,000 8,000 8,000 8,000 6415 - GOLF-GLOVES 5,491 6,478 5,265 6,000 3,864 6,000 6,000 6,000 6,000 6416 - GOLF-SHOES 4,628 8,885 6,441 4,000 3,373 4,000 4,000 4,000 4,000 6417 - GOLF-CIGARS 2,262 2,002 1,521 2,500 0 2,000 2,000 2,000 2,000 6418 - GOLF-PRO SHOP OTHER 8,820 7,655 5,287 12,000 4,934 7,000 7,000 7,000 7,000 6419 - GOLF-BEER 884 0 0 0 0 6420 - GOLF-FOOD 1,325 0 0 0 0 6421 - GOLF-NON ALCOHOLIC BEVERAGES 981 0 0 0 162 6422 - GOLF-KITCHEN SUPPLIES 247 0 0 0 0 6423 - GOLF-CASH DISCOUNT -788 -910 -1,044 -1,000 -646 -1,000 -1,000 -1,000 -1,000 6424 - GOLF FREIGHT ON RESALE MDSE 2,667 2,311 2,687 3,500 2,220 2,500 2,500 2,500 2,500 6426 - HANDICAP FEE 1,095 621 1,738 1,200 1,475 2,000 2,000 2,000 2,000 6427 - GOLF-RENTAL EQUIPMENT 190 0 0 1,031 6428 - GOLF LESSONS 6,967 4,740 5,364 0 6429 - GOLF-LIQUOR 987 0 0 0 0 6430 - GOLF-WINE 80 0 0 0 0 6401 - EXPENDITURES 95,961 86,099 61,310 78,200 47,939 57,000 57,000 57,000 57,000 6400 - TOTAL EXPENDITURES 95,961 86,099 61,310 78,200 47,939 57,000 57,000 57,000 57,000 6501 - TAXABLE/NON-TAXABLE MISC RESAL 0 6500 - TOTAL EXPENDITURES 0 6610 - DEPRECIATION 174,033 174,171 183,693 133,000 88,560 134,000 177,500 134,000 179,000 6601 - TOTAL DEPRECIATION 174,033 174,171 183,693 133,000 88,560 134,000 177,500 134,000 179,000 6600 - TOTAL DEPRECIATION 174,033 174,171 183,693 133,000 88,560 134,000 177,500 134,000 179,000 6720 - CAPITAL OUTLAY-FURNITURE & FIX 440 0 6730 - CAPITAL OUTLAY-TRANSPORTATION 0 0 0 155,000 0 130,000 130,000 155,000 155,000 6735 - CAPITAL OUTLAY-OTHER IMPROVEME 50,666 0 0 0 0 0 0 0 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 -50,666 0 0 0 0 0 910,000 10,000 322 City of Apple Valley Department Expense Summary Budget Years (2019-2020) Golf Operations Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6701 - TOTAL CAPITAL OUTLAY 0 0 440 155,000 0 130,000 130,000 1,065,000 165,000 6700 - TOTAL CAPITAL OUTLAY 0 0 440 155,000 0 130,000 130,000 1,065,000 165,000 6801 - TOTAL CONSTRUCTION COSTS 0 0 0 0 6800 - TOTAL CONSTRUCTION COSTS 0 0 0 0 7015 - DEBT SERVICE-INTEREST 1,937 1,184 4,018 2,828 7016 - INTERFUND LOAN-INTEREST 8,433 12,510 11,787 10,650 0 9,775 9,775 8,950 8,950 7001 - TOTAL INTEREST AND FISCAL FEES 10,370 13,695 15,805 10,650 2,828 9,775 9,775 8,950 8,950 7000 - TOTAL INTEREST AND FISCAL FEES 10,370 13,695 15,805 10,650 2,828 9,775 9,775 8,950 8,950 1,307,905 1,404,415 1,273,935 1,435,185 557,434 1,422,420 1,419,380 2,324,910 1,439,760 323 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 61: GOLF - 5105 COMPANY 5100: GOLF FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 254,500 247,465 247,465 257,900 257,900 271,900 271,900 6112 Salary-Seasonal Temp 230,000 264,000 264,000 264,000 264,000 264,000 264,000 6113 Overtime - Reg 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6114 Overtime - Temp 6123 Salaries - Other 7,640 12,670 12,670 11,550 11,550 12,135 12,135 6138 Medicare 7,200 7,685 7,685 7,820 7,820 8,035 8,035 6139 FICA 30,730 32,870 32,870 33,445 33,445 34,350 34,350 6141 Pension - PERA 24,300 19,960 19,960 29,960 29,960 31,050 31,050 6142 Workers Compensation 9,370 10,520 10,520 10,520 10,520 11,100 11,100 6144 Long-term Disability Insurance 850 815 815 740 740 780 780 6145 Hospital & Life Insurance 59,580 57,600 57,600 60,120 59,880 64,560 63,360 Position Changes Total 630,170 659,585 659,585 682,055 681,815 703,910 702,710 6210 OFFICE SUPPLIES 2,500 2,500 2,500 2,500 1,500 1,500 1,500 Total 2,500 2,500 2,500 2,500 1,500 1,500 1,500 6211 SMALL TOOL & EQUIPMENT Miscellaneous 3,000 4,000 4,000 6,000 6,000 6,000 6,000 Total 3,000 4,000 4,000 6,000 6,000 6,000 6,000 6212 MOTOR FUELS/OILS 12,000 12,000 12,000 10,000 10,000 12,000 10,000 Total 12,000 12,000 12,000 10,000 10,000 12,000 10,000 6213 FERTILIZER 20,000 25,000 25,000 25,000 15,000 15,000 15,000 Total 20,000 25,000 25,000 25,000 15,000 15,000 15,000 6214 CHEMICALS 20,000 21,000 21,000 25,000 25,000 25,000 25,000 Total 20,000 21,000 21,000 25,000 25,000 25,000 25,000 6215 EQUIPMENT - PARTS Mowers,Irrigation, Tractors 22,000 30,000 30,000 33,000 30,000 30,000 30,000 Total 22,000 30,000 30,000 33,000 30,000 30,000 30,000 6216 EQUIPMENT - TIRES/BATTERIES 1,000 1,000 1,000 1,000 1,000 1,500 1,000 Total 1,000 1,000 1,000 1,000 1,000 1,500 1,000 6229 GENERAL SUPPLIES Operations/Misc 46,000 46,000 46,000 55,000 45,000 55,000 45,000 Total 46,000 46,000 46,000 55,000 45,000 55,000 45,000 6235 CONSULTANT SERVICES Liquor Operations - Training - - - - - - - Irrigation Design Consultant - - - 25,000 25,000 - - Supplemental staff training 500 250 250 250 250 200 200 Total 500 250 250 25,250 25,250 200 200 6237 TELEPHONE/PAGERS Clubhouse, Maintenance 15,000 15,000 15,000 15,000 10,000 5,000 5,000 Total 15,000 15,000 15,000 15,000 10,000 5,000 5,000 6239 PRINTING/PUBLISHING Promotion Flyers 6,500 8,500 8,500 7,000 7,000 7,000 7,000 Total 6,500 8,500 8,500 7,000 7,000 7,000 7,000 6240 C. SERVICE/GARBAGE REMOVAL 5,000 5,000 5,000 8,000 8,000 8,000 8,000 Total 5,000 5,000 5,000 8,000 8,000 8,000 8,000 6249 OTHER CONTRACTUAL SERVICES Mechanical contract 18,500 18,500 18,500 20,000 20,000 20,000 20,000 Culligan Water Coolers - mntc shop 2,000 2,000 2,000 2,000 2,000 2,000 Carts (capital lease- int. exp & depr exp)46,000 - - - - - Total 18,500 66,500 20,500 22,000 22,000 22,000 22,000 6255 UTILITIES - ELECTRIC 40,000 40,000 40,000 40,000 40,000 40,000 40,000 Total 40,000 40,000 40,000 40,000 40,000 40,000 40,000 6256 UTILITIES - NATURAL GAS 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Total 10,000 10,000 10,000 10,000 10,000 10,000 10,000 6257 UTILITIES - PROPANE/WATER/SEWER 8,000 8,000 8,000 5,500 4,500 4,500 4,500 Total 8,000 8,000 8,000 5,500 4,500 4,500 4,500 6265 REPAIRS - EQUIPMENT Winterize Sprinkler System 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Rebuild Various Equip 8,000 8,000 8,000 15,000 10,000 15,000 10,000 Total 13,000 13,000 13,000 20,000 15,000 20,000 15,000 324 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 61: GOLF - 5105 COMPANY 5100: GOLF FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6266 REPAIRS - BUILDINGS 5,000 6,000 6,000 8,000 5,000 8,000 5,000 Total 5,000 6,000 6,000 8,000 5,000 8,000 5,000 6269 REPAIRS - OTHER 500 1,000 1,000 1,000 500 1,000 500 Total 500 1,000 1,000 1,000 500 1,000 500 6275 SCHOOL/CONF/EXP - LOCAL Maintenance Certification 1,000 1,000 1,000 1,200 1,000 1,200 1,000 Total 1,000 1,000 1,000 1,200 1,000 1,200 1,000 6276 SCHOOL/CONF/EXP - OTHER National Conference 1,500 - - 1,500 1,400 - - Total 1,500 - - 1,500 1,400 - - 6277 MILEAGE ALLOWANCE 200 2,000 2,000 1,000 1,000 1,000 1,000 Total 200 2,000 2,000 1,000 1,000 1,000 1,000 6278 SUBSISTENCE 250 - - 250 250 250 Total 250 - - 250 250 - 250 6280 DUES & SUBSCRIPTIONS MGA/PGA 3,000 3,000 3,000 3,000 2,500 3,500 2,500 Total 3,000 3,000 3,000 3,000 2,500 3,500 2,500 6281 UNIFORM/CLOTHING ALLOWANCE 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Total 2,500 2,500 2,500 2,500 2,500 2,500 2,500 6310 RENTAL EXPENSE Chemical Toilets 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Small Equipment 1,000 1,000 1,000 - - 1,000 1,000 Total 4,000 4,000 4,000 3,000 3,000 4,000 4,000 6311 INSURANCE 36,000 36,000 36,000 36,000 36,000 36,000 36,000 Total 36,000 36,000 36,000 36,000 36,000 36,000 36,000 6399 OTHER CHARGES Golf Lessons 1,000 2,200 2,200 2,000 - 2,000 - Teemaster 7,500 7,500 7,500 2,500 2,500 - - Building Reservation Software 500 800 800 1,000 1,000 1,000 1,000 Total 9,000 10,500 10,500 5,500 3,500 3,000 1,000 6610 DEPRECIATION Equipment 37,000 37,000 36,000 37,500 36,000 37,500 37,500 Carts 46,000 45,000 45,000 45,000 Building & Sewer Extension 91,000 96,000 96,000 96,500 96,500 96,500 96,500 Total 174,000 133,000 177,000 134,000 177,500 134,000 179,000 7016 INTERFUND LOAN INTEREST Sewer Extension 3,875 3,230 3,230 2,585 2,585 1,945 1,945 Club House 7,150 6,980 6,980 6,805 6,805 6,650 6,650 Parking Lot - 440 440 385 385 355 355 Mowers 320 - - - - - Total 11,345 10,650 10,650 9,775 9,775 8,950 8,950 2715 PRINCIPAL PORTION OF CAPITAL LEASE Cart Lease - - 38,730 40,105 40,105 41,850 41,850 TCF Equipment Lease 39,644 32,536 32,536 34,183 34,183 Lease Payoff - - - - - - 55,000 - - 78,374 72,641 72,641 76,033 131,033 6323 INTEREST ON CAPITAL LEASE Carts - - 5,655 11,390 11,390 8,150 8,150 Total - - 5,655 11,390 11,390 8,150 8,150 6730 CAPITAL OUTLAY - VEHICLES Replace Large Mower 60,000 65,000 65,000 65,000 65,000 75,000 75,000 Replace Greensmower 30,000 40,000 40,000 40,000 40,000 40,000 40,000 Replace Workman 20,000 - - - - - - Replace - (2) Workmen - 50,000 50,000 - - - - Greens Roller - - - - - 15,000 15,000 Utility vehicles (2)- - - 25,000 25,000 - - Aerator - - - - - 25,000 25,000 Total 110,000 155,000 155,000 130,000 130,000 155,000 155,000 6735 CAPITAL OUTLAY - OTHER IMP Cart Path Overlays 15,000 Total 15,000 - - - - - - 325 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 61: GOLF - 5105 COMPANY 5100: GOLF FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6740 CAPITAL OUTLAY - OTHER ITEMS Irrigation system replacement - - - - 900,000 - Small Sprayer Unit for Maintenance 15,000 - - - - - Range equipment - - - - 10,000 10,000 Total 15,000 - - - - 910,000 10,000 6322 UNCOLLECTABLE CHECKS 6423 CASH DISCOUNT (1,000) (1,000) (1,000) (1,000) (1,000) (1,000) (1,000) 6410 POWER CARTS RENTAL 1,000 2,500 2,500 3,000 3,000 3,000 3,000 6424 FREIGHT ON RESALE MDSE 3,500 3,500 3,500 2,500 2,500 2,500 2,500 6411 GOLF-BAGS & UMBRELLAS 3,500 2,500 2,500 1,500 1,500 1,500 1,500 6412 BALLS 15,000 14,000 14,000 10,000 10,000 10,000 10,000 6413 CAPS/HATS/CLOTHING 20,000 25,000 25,000 12,000 12,000 12,000 12,000 6414 CLUBS 10,000 6,000 6,000 8,000 8,000 8,000 8,000 6415 GLOVES 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6416 SHOES 4,000 4,000 4,000 4,000 4,000 4,000 4,000 6417 CIGARS 2,500 2,500 2,500 2,000 2,000 2,000 2,000 6351 VISA COSTS 25,000 25,000 25,000 25,000 20,000 25,000 20,000 6426 HANDICAP FEE 1,000 1,200 1,200 2,000 2,000 2,000 2,000 6418 PRO SHOP-OTHER 12,000 12,000 12,000 7,000 7,000 7,000 7,000 Total 102,500 103,200 103,200 82,000 77,000 82,000 77,000 Total Net of Personnel 733,795 775,600 857,629 813,006 810,206 1,697,033 868,083 TOTAL EXPENSES 1,363,965$ 1,435,185$ 1,517,214$ 1,495,061$ 1,492,021$ 2,400,943$ 1,570,793$ Less: Principal Portion of Capital Lease Included Above - (78,374) (72,641) (72,641) (76,033) (131,033) 1,363,965 1,435,185 1,438,840 1,422,420 1,419,380 2,324,910 1,439,760 326 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5100 61- Valleywood Golf Course 5120 Valleywood Food & Beverage – with outside vendor 1 Valleywood Food & Beverage Daily Food and Beverage operations at Valleywood; including clubhouse bar and grill, tournament menus, banquet and rental events and on course beverage cart operations. This area of the operation has been contracted out to The Roasted Pear Restaurants and Catering. It continues to be our responsibility to attract building rentals and revenue opportunities for the Roasted Pear. Through the rental fees and commissions on food sales we should see steadily increasing revenue with minimal increases in variable hour staff costs. Not only does our contractually agreed to commission percentage rise over the next couple of years but so will our rental fees and overall F&B revenues (of which our percentage is derived) should as well. Valleywood Food & Beverage – Objectives for 2019  Continue to focus on growing rental opportunities in both golf outings and private party and event rentals.   Develop better systems and consistency of cleaning of the public areas most likely through a contractual agreement with a cleaning company.   Work with the Roasted Pear to continue to refine golf outing menus in order to simplify the experience for the guests and outing coordinators.. IMPACT MEASURES / PERFORMANCE INDICATORS Actual 2016 Actual 2017 Projected 2018 Projected 2019 Projected 2020 # Rounds 32,435 30,653 32,000 34,000 34,000 Golf Events-40 to 60 players 35 35 35 35 35 Golf Events 60+ Players Golf Events 100+ Players 15 5 15 5 15 5 15 5 15 5 Banquet Private (weddings, etc.) 24 24 22 32 40 Banquet- Corporate (meetings, etc.) 15 15 15 15 15 Banquet Non-Profits (DCTC,Schools) 8 8 8 8 8 Banquet Club Events (league dinners) 11 12 12 12 12 Banquet – Public Events (Liquor,event, concerts, Rotary, etc. includes 50 Rotary meetings) 63 68 5 10 10 Regular Status Personnel Schedule –FTE’s Actual Proposed Proposed Proposed Proposed Position Title 2016 2017 2018 2019 2020 Food & Beverage Coordinator .5 .5 .5 .5 .5 Temporary Status Personnel Schedule –(# positions Part Time) Part Time# Hours Proposed Proposed Proposed Proposed Proposed Position Title 2016 2017 2018 2019 2020 Seasonal Part-time 500 500 Food & Beverage : Food & Bev. Supervisor 1,500 1,500 Food & Beverage Lead 2,500 2,500 Food & Bev – Cook 1,500 1,500 327 Summary Budget Department 61 Business Unit # 5120 - FOOD & BEVERAGE OPERATIONS 2015 2016 2017 2017 2018 2018 2019 2020 Actual Actual Actual Budget Projected Adopted Prposed Proposed Revenue: Food & Non Alcoholic Bev 165,439 156,500 122,760 156,000 7,975 147,900 - - Beer 76,557 75,109 91,967 104,000 1,125 96,000 - - Liquor / Wine 60,802 56,545 30,395 66,000 2,080 61,100 - - Banquet and Rentals 56,523 55,125 29,301 64,000 7,920 61,000 20,000 30,000 Other - Concession - - - 17,400 - 40,000 50,000 359,321 343,279 274,423 390,000 36,500 366,000 60,000 80,000 Expenditures: Salaries & Wages 134,653 103,305 137,073 176,970 18,585 158,490 36,905 39,285 Emp. Benefits 19,758 15,110 19,581 24,870 3,075 21,800 5,840 6,215 Supplies 2,275 10,061 7,242 7,500 600 7,500 - - Contractual Serv.14,299 13,351 11,785 13,500 4,310 13,500 8,000 10,000 Repairs & Maint.6,358 926 1,357 1,000 2,325 1,000 1,000 1,000 Training/Travel/Dues 1,115 1,205 870 200 - 200 - - Insurance & Other Exp.831 1,615 1,117 1,000 630 1,000 - - Items for Resale 133,666 129,114 120,789 144,000 4,645 157,000 - - Total Expenditures 312,955 274,687 299,814 369,040 34,170 360,490 51,745 56,500 Operating Income(loss)46,366 68,592 (25,391) 20,960 2,330 5,510 8,255 23,500 Note : Detail Budgets for Food & Beverage were not adopted prior to 2017 CLUBHOUSE: 2019 CAPITAL OUTLAY Ceremony chairs $ 5,000 Clubhouse & Grounds Exterior Lighting $10,000 $15,000 2020 CAPITAL OUTLAY Appliance replacement $ 7,000 Banquet/Bar/Patio furniture $ 7,000 A/V Equipment $15,000 $29,000 328 City of Apple Valley Department Expense Summary Budget Years (2019-2020) Golf Food & Beverage Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES -474 88 18,232 34,290 5,827 30,470 30,470 32,955 32,955 6112 - SALARY-SEASONAL TEMP 133,581 102,372 118,141 120,000 3,754 5,000 5,000 5,000 5,000 6123 - SALARY-OTHER 4,200 1,435 1,435 1,330 1,330 6124 - OVERTIME-SEASONAL TEMP 1,546 845 699 0 6105 - SALARIES AND WAGES 134,653 103,305 137,073 158,490 9,582 36,905 36,905 39,285 39,285 6138 - MEDICARE 2,394 1,852 2,298 2,300 144 535 535 570 570 6139 - FICA 10,236 7,920 9,827 9,825 615 2,290 2,290 2,435 2,435 6141 - PENSIONS-PERA 4,497 3,238 5,058 6,530 566 2,770 2,770 2,945 2,945 6142 - WORKERS COMPENSATION 2,632 2,100 2,398 3,145 186 245 245 265 265 6125 - EMPLOYEE BENEFITS 19,758 15,110 19,581 21,800 1,512 5,840 5,840 6,215 6,215 6100 - TOTAL PERSONNEL SERVICES 154,412 118,415 156,654 180,290 11,094 42,745 42,745 45,500 45,500 6210 - OFFICE SUPPLIES 447 22 0 500 0 0 0 0 0 6211 - SMALL TOOLS & EQUIPMENT 0 3,978 965 2,000 0 0 0 0 0 6229 - GENERAL SUPPLIES 1,828 6,062 6,277 5,000 588 0 0 0 0 6205 - SUPPLIES 2,275 10,061 7,242 7,500 588 0 0 0 0 6239 - PRINTING 25 469 0 500 0 0 0 0 0 6240 - CLEANING SERVICE/GARBAGE 12,791 11,811 9,729 12,000 3,865 10,000 8,000 10,000 10,000 6249 - OTHER CONTRACTUAL SERVICES 1,483 1,071 2,056 1,000 237 0 0 0 0 6230 - CONTRACTUAL SERVICES 14,299 13,351 11,785 13,500 4,102 10,000 8,000 10,000 10,000 6250 - UTILITIES 0 0 0 0 6265 - REPAIRS-EQUIPMENT 5,723 926 1,357 1,000 722 0 1,000 0 1,000 6266 - REPAIRS-BUILDING 635 0 0 0 6260 - REPAIRS AND MAINTENA 6,358 926 1,357 1,000 722 0 1,000 0 1,000 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 290 435 0 0 6280 - DUES & SUBSCRIPTIONS 825 770 870 200 0 0 0 0 0 6270 - TRNG/TRAVL/DUES/UNIF 1,115 1,205 870 200 0 0 0 0 0 6200 - TOTAL OPERATING COSTS 24,047 25,543 21,255 22,200 5,412 10,000 9,000 10,000 11,000 6310 - RENTAL EXPENSE 748 1,208 1,116 1,000 539 0 0 0 0 6349 - LATE FEES/FINANCE CHARGES 0 27 0 0 6399 - OTHER CHARGES 83 380 0 0 6301 - OTHER EXPENDITURES 831 1,615 1,116 1,000 539 0 0 0 0 6300 - TOTAL OTHER EXPENDITURES 831 1,615 1,116 1,000 539 0 0 0 0 6419 - GOLF-BEER 37,657 25,323 28,476 40,000 297 0 0 0 0 6420 - GOLF-FOOD 68,964 77,356 65,300 82,000 4,535 0 0 0 0 6421 - GOLF-NON ALCOHOLIC BEVERAGES 8,233 14,600 14,579 12,000 1,676 0 0 0 0 6422 - GOLF-KITCHEN SUPPLIES 12,586 4,282 4,033 10,000 622 0 0 0 0 6424 - GOLF FREIGHT ON RESALE MDSE 0 24 11 0 6427 - GOLF-RENTAL EQUIPMENT 487 399 355 0 6429 - GOLF-LIQUOR 2,795 4,811 5,237 8,000 0 0 0 0 0 6430 - GOLF-WINE 1,432 2,319 2,799 5,000 0 0 0 0 0 6401 - EXPENDITURES 132,155 129,114 120,789 157,000 7,129 0 0 0 0 6400 - TOTAL EXPENDITURES 132,155 129,114 120,789 157,000 7,129 0 0 0 0 6510 - LIQUOR 1,025 0 0 0 6520 - WINE 486 0 0 0 6501 - TAXABLE/NON-TAXABLE MISC RESAL 1,511 0 0 0 6500 - TOTAL EXPENDITURES 1,511 0 0 0 329 City of Apple Valley Department Expense Summary Budget Years (2019-2020) Golf Food & Beverage Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6601 - TOTAL DEPRECIATION 0 0 6600 - TOTAL DEPRECIATION 0 0 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 14,000 15,000 15,000 29,000 29,000 6701 - TOTAL CAPITAL OUTLAY 14,000 15,000 15,000 29,000 29,000 6700 - TOTAL CAPITAL OUTLAY 14,000 15,000 15,000 29,000 29,000 312,956 274,687 299,814 374,490 24,174 67,745 66,745 84,500 85,500 330 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 61: FOOD & BEVERAGE -5120 COMPANY 5100: GOLF FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 31,855 34,290 5,830 30,470 30,470 32,955 32,955 6111 Salary-Parttime 6112 Salary-Seasonal Temp 143,000 120,000 12,755 5,000 5,000 5,000 5,000 6113 Overtime - Reg 6114 Overtime - Temp 6123 Salaries - Other 2,115 4,200 - 1,435 1,435 1,330 1,330 6138 Medicare 2,575 2,300 275 535 535 570 570 6139 FICA 11,010 9,825 1,175 2,290 2,290 2,435 2,435 6141 Pension - PERA 7,930 6,530 1,245 2,770 2,770 2,945 2,945 6142 Workers Compensation 3,355 3,145 380 245 245 265 265 Position Changes Total 201,840 180,290 21,660 42,745 42,745 45,500 45,500 6210 OFFICE SUPPLIES 500 500 - - - - - Total 500 500 - - - - - 6211 SMALL TOOL & EQUIPMENT Misc 2,000 2,000 - - - - - Total 2,000 2,000 - - - - - 6229 GENERAL SUPPLIES Cleaning Supplies, chemicals, gloves,5,000 5,000 600 - - - - kitchen supplies Total 5,000 5,000 600 - - - - 6239 PRINTING/PUBLISHING Mother Day Ads 500 500 - Total 500 500 - - - - - 6240 C. SERVICE/GARBAGE REMOVAL Linen Cleaning Service 10,000 10,000 2,380 10,000 8,000 10,000 10,000 Kitchen uniform laundry serv 2,000 2,000 1,690 - - - - Total 12,000 12,000 4,070 10,000 8,000 10,000 10,000 6249 OTHER CONTRACTUAL SERVICES Beer Line Cleaning 300 300 75 - - - - Knife Service 700 700 165 - - - - Total 1,000 1,000 240 - - - - 6265 REPAIRS - EQUIPMENT ECOLAB Preventive Maint agmt 1,000 1,000 - Kitchen Equip. Repairs 2,325 1,000 1,000 Other Total 1,000 1,000 2,325 - 1,000 - 1,000 6280 DUES & SUBSCRIPTIONS Restaurant OWNER.COM 200 200 - Total 200 200 - - - - - 6310 RENTAL EXPENSE CO 2 Rentals 1,000 1,000 630 Total 1,000 1,000 630 - - - - 6740 CAPITAL OUTLAY - OTHER ITEMS A/V Equip (projector, laptop,tablets)15,000 Audio/Visual Upgrades 5,000 15,000 15,000 2-Door refrigerator (appliance replacement)4,000 7,000 7,000 Banquet/Bar/Patio Furniture 7,000 5,000 7,000 7,000 POS System (F & B, hand-helds)20,000 Handhelds for Beverage Carts 3,000 Dance Floor 4,000 Clubhouse & Grounds exterior lighting 10,000 10,000 10,000 Ceremony Chairs 5,000 5,000 5,000 Building Security 10,000 Total 74,000 14,000 - 15,000 15,000 29,000 29,000 ITEMS FOR RESALE 6419 BEER 27,000 40,000 1,090 - - - - 6420 FOOD 80,000 82,000 4,550 - - - - 6421 NON-ALCOHOLIC BEVERAGES 12,000 12,000 1,675 - - - - 6422 KITCHEN SUPPLIES 10,000 10,000 625 - - - - 6429 LIQUOR 10,000 8,000 (3,281) - - - - 6430 WINE 5,000 5,000 (14) - - - - Total 144,000 157,000 4,645 - - - - Total Net of Personnel 241,200 194,200 12,510 25,000 24,000 39,000 40,000 TOTAL EXPENSES 443,040$ 374,490$ 34,170$ 67,745$ 66,745$ 84,500$ 85,500$ 331 Notes: 332 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5200 63 5205 Arena I DESCRIPTION OF ACTIVITY The Sports Arena was built specifically to service the community indoor skating programs. The facility is jointly owned and shared with School District 196. It is an excellent example of two government entities sharing resources. The arena services the Apple Valley and Eastview Hockey Associations and High Schools and also provides leisure opportunities through public skating sessions. The facility offers an excellent Learn to Skate program which teaches 300-400 students per year the basics of ice skating. Although the City of Apple Valley maintains several outdoor skating rinks, upscale Minnesota communites traditionally provide indoor skating facilities for their communities. Skating is part of our heritage and is an important part of our recreation mission. Thousands of participants utilize the facility each week during the fall and winter months. Events include Learn to Skate lessons, hockey practices and games, figure skating ice shows, as well as public skating sessions. Each of these events bring in unique visitors to the facility. Performance can be measured by the amount of hours rented by our user groups. The Sports Arena converts from ice to four indoor tennis courts for the spring and summer months. These tennis courts are used by the Apple Valley Boys and Girls Tennis teams, VAA Summer Tennis programs, and adult tennis leagues at night. Tennis is considered a lifetime sport which is a perfect fit for our mission of providing facilities and programs to our residents. MAJOR OBJECTIVES FOR 2019 and 2020 Refrigeration plant and rink floor replacement during the summer. Our currect refrigeration system is 40 years old and needs to be replaced. This will be an expensive project but one that is a great need for the operation of the facility. Maintain a comprehensive preventative maintenance program. Our facility is aging and we need to make sure we are working hard to provide the best possible facility for our customers to use. Expansion of our Learn to Skate program. The program has grown every year for the past three years and we have to continue that pattern through expansion of programming. Our Learn to Skate program will help grow our local hockey associations and figure skating clubs. Generate new uses of the arena space when ice is not istalled. We have a great area that is minimally used when tennis courts are installed. If use is increased through other activities our overall revenue will increase as well as visiability of our facility. Improve costumer experience in our arenas. We do a very good job of providing excellent costumer service but there are things we can do to improve the atompsohere of our facility. By improving the atmosphere we can retain customers and hopefully increase revenues in all areas. 333 IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Projected Projected Projected Item 2016 2017 2018 2019 2020 Hours of Ice time rented 1193 1210 1250 1250 1250 # of Skating Lesson Participants 375 385 360 370 380 Hours of Dry Floor Time rented 200 200 200 200 200 Regular Status Personnel Schedule – #hours Adopted Adopted Projected Projected Projected Position Title 2016 2017 2018 2019 2020 Arena Manager 2080 2080 2080 2080 2080 Arena Office Supervisor 1450 0 0 0 0 Tech Specialist 0 0 0 0 0 Working Foreman 520 520 520 520 520 Pooled Park Maintenance 1560 1560 1560 1560 1560 Ice Resurfacer Driver 1700 1700 1915 1915 1950 Rec Program Director/Asst 545 545 1300 1300 1300 Lead Instructor 490 490 500 500 500 Instructor I , II 650 650 1100 1100 1100 Supervisor 45 0 0 0 0 Facility Attendant - Lead 825 0 0 0 0 Facility Attendant Ice Guard/Concessions 725  0 1900 0 1900 0 1900 0 1920  Note: Not budgeted by position in prior years 334 Summary Budget Department 63 Business Unit # 5205 (Arena I) 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: 4810/12/13/21-Ice Revenue 177,330 192,621 188,816 163,500 163,500 194,000 195,500 4817-Tennis Rev (Dry Floor)6,077 141 - 5,000 3,000 5,000 5,000 4820-School District Share 182,353 193,674 192,954 239,600 240,205 195,000 200,000 4811/14/15/16-Sales/Concess 12,173 18,828 18,058 14,300 14,300 16,800 17,000 4823/4824-Turf & Court Rentals - 2,797 917 - - - - 4358/4899-Other 965 1,079 - 12,000 12,000 12,000 12,000 378,898 409,140 400,745 434,400 433,005 422,800 429,500 Expenditures: Salaries & Wages 223,679 222,556 216,901 272,520 258,630 276,555 284,965 Emp. Benefits 61,064 76,201 70,331 68,825 67,925 72,590 75,865 Supplies 12,690 12,012 18,232 21,400 21,450 19,150 15,650 Contractual Serv.26,394 20,433 41,883 46,000 47,250 29,350 29,450 Utilities 59,064 57,881 67,194 66,500 63,500 65,500 66,100 Repairs & Maint.8,649 11,569 7,550 20,500 20,500 18,300 16,500 Training/Travel/Dues 3,491 4,047 3,244 3,900 5,000 5,450 6,750 Tax/Non-Tax for Resale 6,392 6,193 8,625 8,000 8,000 8,000 8,000 VISA/MC Fees 2,891 715 - 500 500 500 500 Insurance & Other Exp.7,238 17,244 22,456 18,660 18,800 22,660 23,760 Depreciation 67,495 52,545 41,594 60,900 60,900 60,900 60,900 Total Exp 479,047 481,396 498,010 587,705 572,455 578,955 588,440 Net Income (loss)(100,149) (72,256) (97,265) (153,305) (139,450) (156,155) (158,940) Change in Cash: Less: Capital outlay (33,633) - - (17,500) (900,000) (1,500,000) (48,750) Add: Interfund Loan from FCPF - - - - 900,000 1,500,000 - Add: Depreciation 67,495 52,545 41,594 60,900 60,900 60,900 60,900 Net (decrease) in Cash (66,287) (19,711) (55,671) (109,905) (78,550) (95,255) (146,790) 2019 CAPITAL OUTLAY Refrigeration Plant Replacement 3,000,000 1,500,000 school share 2020 CAPITAL OUTLAY Lobby enclosure 90,000 45,000 school share Rental Skate Replacement 7,500 3,750 school share 48,750 335 City of Apple Valley Department Expense Summary Budget Years (2019-2020) ARENA I Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 139,876 147,782 137,423 172,470 73,470 155,850 179,200 163,140 187,185 6111 - SALARY PART-TIME 4,418 219 6,882 3,485 2,945 3,580 3,580 3,690 3,690 6112 - SALARY-SEASONAL TEMP 69,249 70,481 71,517 73,255 33,578 83,680 83,680 83,680 83,680 6113 - OVERTIME-REGULAR EMPLOYEES 1,412 3,286 2,605 3,500 2,678 3,500 3,500 3,500 3,500 6118 - VACATION PAY 8,725 788 -2,246 0 6121 - INSURANCE CASH BENEFIT 0 0 720 0 6123 - SALARY-OTHER 5,920 5,925 6,595 6,220 6,910 6105 - SALARIES AND WAGES 223,679 222,556 216,901 258,630 112,672 252,535 276,555 260,230 284,965 6138 - MEDICARE 2,963 3,033 3,061 3,750 1,569 3,665 4,010 3,775 4,130 6139 - FICA 12,668 12,970 13,086 16,035 6,710 15,660 17,145 16,135 17,665 6141 - PENSIONS-PERA 13,018 13,682 13,469 13,905 6,742 12,665 14,465 13,240 15,095 6142 - WORKERS COMPENSATION 3,167 3,316 3,699 4,935 2,165 4,815 5,860 5,055 6,160 6144 - LONG-TERM DISABILITY INSURANCE 345 378 295 500 136 445 510 465 535 6145 - MEDICAL INSURANCE 23,528 26,460 30,786 28,800 15,194 30,720 30,600 32,880 32,280 6146 - DENTAL INSURANCE 2,569 1,936 2,108 1,182 6147 - LIFE INSURANCE-BASIC 12 12 12 6 6148 - LIFE INSURANCE-SUPP/DEPEND 0 1 59 0 6170 - EMPLOYEE PAID PREMIUMS -5,902 -1,771 6125 - EMPLOYEE BENEFITS 58,269 61,787 60,672 67,925 31,934 67,970 72,590 71,550 75,865 6100 - TOTAL PERSONNEL SERVICES 281,948 284,343 277,573 326,555 144,605 320,505 349,145 331,780 360,830 6210 - OFFICE SUPPLIES 0 77 238 250 68 550 550 250 250 6211 - SMALL TOOLS & EQUIPMENT 1,004 474 27 1,100 1,375 1,100 1,100 1,100 1,100 6212 - MOTOR FUELS/OILS 92 208 210 250 60 500 500 300 300 6214 - CHEMICALS 0 0 0 5,100 0 5,100 3,000 5,100 0 6215 - EQUIPMENT-PARTS 571 963 1,862 2,750 392 2,750 2,000 2,750 2,000 6216 - VEHICLES-TIRES/BATTERIES 0 0 0 74 6229 - GENERAL SUPPLIES 11,023 10,291 15,893 12,000 5,666 12,000 12,000 12,000 12,000 6205 - SUPPLIES 12,690 12,012 18,232 21,450 7,636 22,000 19,150 21,500 15,650 6231 - LEGAL SERVICES 1,636 0 0 0 6235 - CONSULTANT SERVICES 66 33 109 0 6237 - TELEPHONE/PAGERS 4,277 4,249 3,017 1,500 1,146 1,500 1,500 1,500 1,500 6238 - POSTAGE/UPS/FEDEX 0 0 126 0 6239 - PRINTING 120 55 0 950 0 950 950 950 950 6240 - CLEANING SERVICE/GARBAGE 19,846 9,739 38,083 41,000 72 41,000 25,000 41,000 25,000 6249 - OTHER CONTRACTUAL SERVICES 450 6,357 548 3,800 4,070 1,900 1,900 2,000 2,000 6230 - CONTRACTUAL SERVICES 26,394 20,433 41,883 47,250 5,288 45,350 29,350 45,450 29,450 6255 - UTILITIES-ELECTRIC 33,638 29,444 33,850 31,500 18,664 31,500 31,500 31,500 31,500 6256 - UTILITIES-NATURAL GAS 10,915 14,034 18,476 17,000 13,126 24,000 18,000 18,000 18,000 6257 - UTILITIES-PROPANE/WATER/SEWER 14,512 14,403 14,868 15,000 3,288 19,000 16,000 19,600 16,600 6250 - UTILITIES 59,064 57,881 67,194 63,500 35,079 74,500 65,500 69,100 66,100 6265 - REPAIRS-EQUIPMENT 615 897 1,769 8,000 772 8,000 6,000 8,000 6,000 6266 - REPAIRS-BUILDING 8,034 10,672 5,781 12,500 580 12,500 12,300 12,500 10,500 6260 - REPAIRS AND MAINTENA 8,649 11,569 7,550 20,500 1,352 20,500 18,300 20,500 16,500 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 195 40 424 500 50 2,000 250 2,000 250 6276 - SCHOOLS/CONFERENCES/EXP OTHER 1,108 1,611 329 1,300 0 0 2,000 1,300 3,300 6277 - MILEAGE/AUTO ALLOWANCE 351 617 303 600 277 600 600 600 600 6280 - DUES & SUBSCRIPTIONS 614 243 750 600 765 600 600 600 600 6281 - UNIFORM/CLOTHING ALLOWANCE 1,222 1,536 1,439 2,000 2 2,000 2,000 2,000 2,000 336 City of Apple Valley Department Expense Summary Budget Years (2019-2020) ARENA I Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6270 - TRNG/TRAVL/DUES/UNIF 3,491 4,047 3,244 5,000 1,094 5,200 5,450 6,500 6,750 6200 - TOTAL OPERATING COSTS 110,288 105,942 138,102 157,700 50,448 167,550 137,750 163,050 134,450 6310 - RENTAL EXPENSE 629 0 0 0 575 0 1,000 0 1,000 6311 - INSURANCE-PROPERTY/LIABILITY 3,700 14,004 14,700 14,700 7,350 14,700 14,700 15,500 15,500 6333 - GENERAL-CASH DISCOUNTS -51 -80 -31 -14 6349 - LATE FEES/FINANCE CHARGES 1 0 6351 - VISA/BANK CHARGES 2,891 715 652 500 0 500 1,000 500 1,000 6355 - ONLINE REGISTRATION FEES 2,386 1,406 0 2,500 0 2,500 6399 - OTHER CHARGES 2,960 3,319 4,748 4,100 2,406 3,960 3,960 4,260 4,260 6301 - OTHER EXPENDITURES 10,129 17,959 22,456 19,300 11,722 19,160 23,160 20,260 24,260 6300 - TOTAL OTHER EXPENDITURES 10,129 17,959 22,456 19,300 11,722 19,160 23,160 20,260 24,260 6401 - EXPENDITURES 0 0 0 0 0 6400 - TOTAL EXPENDITURES 0 0 0 0 0 6540 - TAXABLE MISC FOR RESALE 6,392 6,193 8,625 8,000 2,219 8,000 8,000 8,000 8,000 6501 - TAXABLE/NON-TAXABLE MISC RESAL 6,392 6,193 8,625 8,000 2,219 8,000 8,000 8,000 8,000 6500 - TOTAL EXPENDITURES 6,392 6,193 8,625 8,000 2,219 8,000 8,000 8,000 8,000 6610 - DEPRECIATION 67,495 52,545 41,594 60,900 13,325 60,900 60,900 60,900 60,900 6601 - TOTAL DEPRECIATION 67,495 52,545 41,594 60,900 13,325 60,900 60,900 60,900 60,900 6600 - TOTAL DEPRECIATION 67,495 52,545 41,594 60,900 13,325 60,900 60,900 60,900 60,900 6735 - CAPITAL OUTLAY-OTHER IMPROVEME 0 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 0 0 900,000 0 1,750,000 1,500,000 48,750 48,750 6701 - TOTAL CAPITAL OUTLAY 0 0 0 900,000 0 1,750,000 1,500,000 48,750 48,750 6700 - TOTAL CAPITAL OUTLAY 0 0 0 900,000 0 1,750,000 1,500,000 48,750 48,750 476,251 466,982 488,349 1,472,455 222,319 2,326,115 2,078,955 632,740 637,190 337 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 63: ARENA 1 - 5205 COMPANY 5200: ARENA FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 169,445 172,470 172,470 155,850 179,200 163,140 187,185 6111 Salary - Parttime 54,870 3,485 3,485 3,580 3,580 3,690 3,690 6112 Salary - Seasonal Temp 35,000 73,255 73,255 83,680 83,680 83,680 83,680 6113 Overtime - Regular 7,500 3,500 3,500 3,500 3,500 3,500 3,500 6123 Salaries - Other 5,705 5,920 5,920 5,925 6,595 6,220 6,910 6138 Medicare 3,950 3,750 3,750 3,665 4,010 3,775 4,130 6139 FICA 16,895 16,035 16,035 15,660 17,145 16,135 17,665 6141 Pension - PERA 15,120 13,905 13,905 12,665 14,465 13,240 15,095 6142 Worker's Compensation 5,000 4,935 4,935 4,815 5,860 5,055 6,160 6144 Long-term Disability Insurance 500 500 500 445 510 465 535 6145 Hospital & Life Insurance 27,360 28,800 28,800 30,720 30,600 32,880 32,280 Position Changes Total 341,345 326,555 326,555 320,505 349,145 331,780 360,830 6210 OFFICE SUPPLIES 300 250 550 550 550 250 250 Total 300 250 550 550 550 250 250 6211 SMALL TOOL & EQUIPMENT Miscellaneous Equipment and Tools 1,100 1,100 1,100 1,100 1,100 1,100 1,100 Total 1,100 1,100 1,100 1,100 1,100 1,100 1,100 6212 MOTOR FUELS/OILS Propane 150 250 500 500 500 300 300 Total 150 250 500 500 500 300 300 6214 CHEMICALS Freon for Compressors - Refill R22 5,100 5,100 5,100 5,100 3,000 5,100 - Total 5,100 5,100 5,100 5,100 3,000 5,100 - 6215 EQUIPMENT - PARTS Resurfacers 2,750 2,750 2,750 2,750 2,000 2,750 2,000 Compressors Total 2,750 2,750 2,750 2,750 2,000 2,750 2,000 6229 GENERAL SUPPLIES 12,000 12,000 12,000 12,000 12,000 12,000 12,000 Total 12,000 12,000 12,000 12,000 12,000 12,000 12,000 6237 TELEPHONE Phone 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Total 1,500 1,500 1,500 1,500 1,500 1,500 1,500 6239 PRINTING/PUBLISHING Ticket Printing, News Ads 1,200 700 700 700 700 700 700 Copier annual maintenance fee 250 250 250 250 250 250 250 Total 1,450 950 950 950 950 950 950 6240 C. SERVICE/GARBAGE REMOVAL Janitor - Furnished by School Dist 41,000 41,000 41,000 41,000 25,000 41,000 25,000 Total 41,000 41,000 41,000 41,000 25,000 41,000 25,000 6249 OTHER CONTRACTUAL SERVICES Misc Contractual 500 500 500 500 500 500 500 ASCAP 300 300 300 300 300 300 300 MaxGalaxy-Cloud based Scheduling 3,000 3,000 1,100 1,100 1,200 1,200 Total 800 3,800 3,800 1,900 1,900 2,000 2,000 6255 UTILITIES - ELECTRIC Electric 31,500 31,500 31,500 31,500 31,500 31,500 31,500 Total 31,500 31,500 31,500 31,500 31,500 31,500 31,500 6256 UTILITIES - NATURAL GAS Natural Gas 20,000 17,000 24,000 24,000 18,000 18,000 18,000 Total 20,000 17,000 24,000 24,000 18,000 18,000 18,000 6257 UTILITIES - OTHER Water and Sewer 15,000 15,000 19,000 19,000 16,000 19,600 16,600 Total 15,000 15,000 19,000 19,000 16,000 19,600 16,600 6265 REPAIRS - EQUIPMENT Miscellaneous Repairs 8,000 8,000 8,000 8,000 6,000 8,000 6,000 Total 8,000 8,000 8,000 8,000 6,000 8,000 6,000 6266 REPAIRS - BUILDINGS Miscellaneous Repairs 12,500 12,500 12,500 12,500 12,300 12,500 10,500 Total 12,500 12,500 12,500 12,500 12,300 12,500 10,500 6275 SCHOOL/CONF/EXP - LOCAL MN Ice Arena Managers Conf-Manager 250 250 1,000 1,000 125 1,000 125 MN Ice Arena Managers Conf-Foreman 250 250 1,000 1,000 125 1,000 125 Total 500 500 2,000 2,000 250 2,000 250 338 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 63: ARENA 1 - 5205 COMPANY 5200: ARENA FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6276 SCHOOL/CONF/EXP - OTHER National Conference 1,300 1,300 2,000 1,300 3,300 Total 1,300 1,300 - - 2,000 1,300 3,300 6277 MILEAGE ALLOWANCE Miscellaneous Mileage 600 600 600 600 600 600 600 Total 600 600 600 600 600 600 600 6280 DUES & SUBSCRIPTIONS US Rink Assoc. & Managers Assoc.300 600 600 600 600 600 600 Total 300 600 600 600 600 600 600 6281 UNIFORM/CLOTHING ALLOWANCE Employee ID Jackets, etc.1,200 2,000 2,000 2,000 2,000 2,000 2,000 Total 1,200 2,000 2,000 2,000 2,000 2,000 2,000 6310 RENTAL EXPENSE General Liability - - - - 1,000 - 1,000 Total - - - - 1,000 - 1,000 6311 INSURANCE General Liability 14,700 14,700 14,700 14,700 14,700 15,500 15,500 Total 14,700 14,700 14,700 14,700 14,700 15,500 15,500 6351 VISA/BANK CHARGES 500 500 500 500 1,000 500 1,000 Total 500 500 500 500 1,000 500 1,000 6355 ONLINE REGISTRATION FEE - - - - 2,500 - 2,500 Total - - - - 2,500 - 2,500 6399 OTHER CHARGES LOGIS 3,960 4,100 3,960 3,960 3,960 4,260 4,260 Total 3,960 4,100 3,960 3,960 3,960 4,260 4,260 6540 TAXABLE MISC FOR RESALE Concessions 8,000 8,000 8,000 8,000 8,000 8,000 8,000 Total 8,000 8,000 8,000 8,000 8,000 8,000 8,000 6610 DEPRECIATION 60,900 60,900 60,900 60,900 60,900 60,900 60,900 Total 60,900 60,900 60,900 60,900 60,900 60,900 60,900 6735 CAPITAL OUTLAY - OTHER IMPROV Replace Cooling Tower Less: School District Share Total - - - - - - - 6740 CAPITAL OUTLAY - OTHER ITEMS LED Lighting 35,000 Less: School District Share (17,500) Edger Ice Plant Replcement 1,800,000 1,800,000 3,500,000 3,000,000 Less: School District Share (900,000) (900,000) (1,750,000) (1,500,000) Lobby Enclosure 90,000 90,000 Less: School District Share (45,000) (45,000) Rental Skates 7,500 7,500 Less: School District Share (3,750) (3,750) Total 17,500 900,000 900,000 1,750,000 1,500,000 48,750 48,750 Total Net of Personnel 262,610 1,145,900 1,157,510 2,005,610 1,729,810 300,960 276,360 TOTAL EXPENSES 603,955$ 1,472,455$ 1,484,065$ 2,326,115$ 2,078,955$ 632,740$ 637,190$ 339 Notes: 340 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5200 64 5260 Arena II DESCRIPTION OF ACTIVITY The Hayes Park Arena was built in 1995 to supplement the growing needs of the Apple Valley youth boys and girls hockey programs. It is the home of the Apple Valley and Eastview hockey associations which together have over 500 registered participants. The hockey association sponsors several tournaments and hosts playoff games which bring in teams from all over the state. Not only does this benefit the arena but also local merchants in the area. During approx. six weeks in the spring, artificial turf replaces the ice and it is the home for soccer and lacrosse practices and games. The facility is in high demand early in the season prior to the outdoor fields being ready for use. The arena hosts a consignment sale in the spring and the dry floor rentals provides an important revenue source for the facility. MAJOR OBJECTIVES FOR 2019 and 2020 Continue to increase our advertising within Hayes Park Arena. Advertising creates a great alternative revenue stream to help keep our rental rates affordable for our customers. Improve our preventative maintenance program. This program has to be a top priority in order to avoid costly breakdowns and to keep our staff and users safe inside of our building. Our facility is aging and it is extremely important to continuously improve our program to keep the building performing at a high level. Investigate possible solar options at the arena. Ice arenas are high energy consumers and we need to do everything we can do make sure we are consuming as little energy as we can. Investigate moving to year round ice. Our turf will be in need of replacement in the next few years and we need to figure out if that investment will be worth while. 341 IMPACT MEASURES / PERFORMANCE INDICATORS Actual Projected Projected Projected Projected Item 2016 2017 2018 2019 2020 Hours Ice Time Rented 1760 1650 1700 1750 1800 Hours Dry Floor Time Rented 273 300 300 300 300 Personnel Schedule – #hours Projected Projected Projected Projected Projected Position Title 2016 2017 2018 2019 2020 Working Foreman 1560 1560 1560 1560 1560 Tech Specialist - - - - - Pooled Park Maintenance 520 520 520 520 520 Ice Guard/Concessions Attendant/Asst 520 1000 1000 1000 1000 Ice Resurfacer Driver 3000 3000 3000 3000 3000 Facility Attendant -Lead 0 0 0 0 0 Arena Bldg Supervisor 0 0 0 0 0 Facility Supervisor 0 0 0 0 0  Note: Not budgeted by position in prior years Rec Facility Attendant/Asst changed to Ice Guard/Concessions @ 1,000 hrs due to adding concession operations. 342 Summary Budget Department 64 Business Unit # 5260 Hayes Arena II 2015 2016 2017 2018 2019 2020 Actual Actual Actual Adopted Proposed Proposed Revenue: Ice Revenue 317,216 329,850 307,992 318,000 325,000 330,000 Dry Floor/Turf Revenue 17,051 23,069 7,942 26,000 26,000 20,000 Sales / Concession 9,104 16,577 12,538 14,000 14,000 14,000 Advertising Revenue - - 3,700 3,000 3,000 4,500 Other - 4,453 - 2,000 2,000 2,000 343,371 373,949 332,172 363,000 370,000 370,500 Expenditures: Salaries & Wages 42,203 48,856 46,358 52,945 57,965 59,770 Emp. Benefits 7,066 7,633 6,629 6,650 8,280 7,990 Supplies 16,859 10,460 12,997 13,450 13,100 13,250 Contractual Serv.5,756 5,383 4,454 4,450 4,300 4,300 Utilities 70,879 76,874 79,494 81,000 81,000 81,000 Repairs & Maint.34,185 21,127 32,276 21,900 22,000 26,000 Training/Travel/Dues 535 790 805 1,300 1,000 1,000 Insurance & Other Exp.10,320 11,450 12,506 12,675 12,675 13,000 Items for Resale 7,620 7,328 7,171 8,000 8,000 8,000 Depreciation 95,944 99,306 103,822 91,200 91,200 91,200 Debt Service - Interest - - - - - Total Exp 291,367 289,207 306,512 293,570 299,520 305,510 Operating Income(loss)52,004 84,742 25,660 69,430 70,480 64,990 Other Income (Expense): Property Tax Levy 121,000 121,000 121,000 121,000 121,000 121,000 Net Income (Loss)173,004 205,742 146,660 190,430 191,480 185,990 Change in Cash: Add Depreciation:95,944 99,306 103,822 91,200 91,200 91,200 Less: Capital Outlay (14,000) (36,679) (13,800) (212,000) (15,000) (240,000) Principal portion of Debt (110,000) - - - - - Net Increase (decr.) in Cash 144,948 268,369 236,682 69,630 267,680 37,190 2019 CAPITAL OUTLAY Security Card Readers $ 15,000 2020 CAPITAL OUTLAY Ice resurfacer $ 150,000 Cooling Tower 90,000 $ 240,000 343 City of Apple Valley Department Expense Summary Budget Years (2019-2020) ARENA II Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 815 0 0 3,235 0 0 4,325 0 4,450 6111 - SALARY PART-TIME 10,623 12,632 7,564 11,690 4,113 12,010 12,010 12,375 12,375 6112 - SALARY-SEASONAL TEMP 30,766 36,224 38,794 36,300 15,917 39,880 39,880 41,180 41,180 6114 - OVERTIME PART-TIME EMPLOYEES 0 0 0 1,300 0 1,300 1,300 1,300 1,300 6123 - SALARY-OTHER 0 0 0 420 0 360 450 370 465 6124 - OVERTIME-SEASONAL TEMP 0 0 0 20 6105 - SALARIES AND WAGES 42,203 48,856 46,358 52,945 20,049 53,550 57,965 55,225 59,770 6105 - SALARIES AND WAGES 0 0 6138 - MEDICARE 610 709 672 770 291 785 840 780 830 6139 - FICA 2,608 3,029 2,874 3,280 1,243 3,360 3,595 3,305 3,545 6141 - PENSIONS-PERA 3,010 2,944 1,891 1,250 814 1,980 2,260 2,000 2,000 6142 - WORKERS COMPENSATION 812 951 1,191 1,350 578 1,425 1,585 1,445 1,615 6145 - MEDICAL INSURANCE 9 0 0 0 0 0 0 6125 - EMPLOYEE BENEFITS 7,050 7,633 6,629 6,650 2,925 7,550 8,280 7,530 7,990 6125 - EMPLOYEE BENEFITS 0 0 6100 - TOTAL PERSONNEL SERVICES 49,253 56,489 52,988 59,595 22,975 61,100 66,245 62,755 67,760 6100 - TOTAL PERSONNEL SERVICES 0 0 6210 - OFFICE SUPPLIES 0 0 72 0 0 150 150 6211 - SMALL TOOLS & EQUIPMENT 445 566 0 2,250 291 2,250 1,000 2,250 1,000 6212 - MOTOR FUELS/OILS 0 0 0 100 0 100 100 100 100 6214 - CHEMICALS 4,356 0 3,375 1,100 0 2,000 2,000 2,000 2,000 6215 - EQUIPMENT-PARTS 941 976 463 1,500 441 1,500 1,500 1,500 1,500 6229 - GENERAL SUPPLIES 11,117 8,917 9,087 8,500 6,100 8,500 8,500 8,500 8,500 6205 - SUPPLIES 16,859 10,460 12,997 13,450 6,832 14,350 13,100 14,500 13,250 6231 - LEGAL SERVICES 149 0 0 6235 - CONSULTANT SERVICES 21 6237 - TELEPHONE/PAGERS 2,629 2,629 1,712 1,200 538 1,200 1,200 1,200 1,200 6239 - PRINTING 0 0 0 600 0 600 600 600 600 6240 - CLEANING SERVICE/GARBAGE 1,781 2,020 2,042 2,000 1,005 2,000 2,000 2,000 2,000 6249 - OTHER CONTRACTUAL SERVICES 1,347 585 700 650 836 500 500 500 500 6230 - CONTRACTUAL SERVICES 5,756 5,383 4,454 4,450 2,400 4,300 4,300 4,300 4,300 6230 - CONTRACTUAL SERVICES 0 6255 - UTILITIES-ELECTRIC 54,042 54,079 57,765 54,000 21,292 46,000 54,000 54,000 54,000 6256 - UTILITIES-NATURAL GAS 13,118 14,252 16,017 20,000 12,015 32,000 20,000 20,000 20,000 6257 - UTILITIES-PROPANE/WATER/SEWER 3,719 8,542 5,712 7,000 2,870 3,000 7,000 7,000 7,000 6250 - UTILITIES 70,879 76,874 79,494 81,000 36,177 81,000 81,000 81,000 81,000 6265 - REPAIRS-EQUIPMENT 6,352 3,429 903 5,900 473 6,000 6,000 6,000 6,000 6266 - REPAIRS-BUILDING 27,833 17,698 31,373 16,000 15,559 16,000 16,000 20,000 20,000 6260 - REPAIRS AND MAINTENA 34,185 21,127 32,276 21,900 16,031 22,000 22,000 26,000 26,000 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 0 160 0 600 0 600 300 600 300 6277 - MILEAGE/AUTO ALLOWANCE 100 100 100 100 100 6280 - DUES & SUBSCRIPTIONS 385 30 305 0 315 6281 - UNIFORM/CLOTHING ALLOWANCE 150 600 500 600 0 600 600 600 600 6270 - TRNG/TRAVL/DUES/UNIF 535 790 805 1,300 315 1,300 1,000 1,300 1,000 6200 - TOTAL OPERATING COSTS 128,214 114,633 130,026 122,100 61,755 122,950 121,400 127,100 125,550 6200 - TOTAL OPERATING COSTS 0 344 City of Apple Valley Department Expense Summary Budget Years (2019-2020) ARENA II Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6310 - RENTAL EXPENSE -560 0 301 600 0 600 600 600 600 6311 - INSURANCE-PROPERTY/LIABILITY 10,900 11,496 12,075 12,075 6,038 12,075 12,075 12,400 12,400 6333 - GENERAL-CASH DISCOUNTS -20 -46 -14 -21 6349 - LATE FEES/FINANCE CHARGES 6 6399 - OTHER CHARGES 0 0 145 0 6301 - OTHER EXPENDITURES 10,320 11,450 12,506 12,675 6,023 12,675 12,675 13,000 13,000 6300 - TOTAL OTHER EXPENDITURES 10,320 11,450 12,506 12,675 6,023 12,675 12,675 13,000 13,000 6540 - TAXABLE MISC FOR RESALE 7,620 7,328 7,171 8,000 1,616 8,000 8,000 8,000 8,000 6540 - TAXABLE MISC FOR RESALE 43 6501 - TAXABLE/NON-TAXABLE MISC RESAL 7,620 7,328 7,171 8,000 1,616 8,000 8,000 8,000 8,000 6501 - TAXABLE/NON-TAXABLE MISC RESAL 43 6500 - TOTAL EXPENDITURES 7,620 7,328 7,171 8,000 1,616 8,000 8,000 8,000 8,000 6500 - TOTAL EXPENDITURES 43 6610 - DEPRECIATION 95,944 99,306 103,822 91,200 52,951 91,200 91,200 91,200 91,200 6601 - TOTAL DEPRECIATION 95,944 99,306 103,822 91,200 52,951 91,200 91,200 91,200 91,200 6600 - TOTAL DEPRECIATION 95,944 99,306 103,822 91,200 52,951 91,200 91,200 91,200 91,200 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 0 0 212,000 0 15,000 15,000 240,000 240,000 6701 - TOTAL CAPITAL OUTLAY 0 0 0 212,000 0 15,000 15,000 240,000 240,000 6700 - TOTAL CAPITAL OUTLAY 0 0 0 212,000 0 15,000 15,000 240,000 240,000 6901 - TOTAL DEBT SERVICE 0 0 0 0 0 6900 - TOTAL DEBT SERVICE 0 0 0 0 0 7001 - TOTAL INTEREST AND FISCAL FEES 0 0 0 0 0 7000 - TOTAL INTEREST AND FISCAL FEES 0 0 0 0 0 291,351 289,206 306,513 505,570 145,362 310,925 314,520 542,055 545,510 345 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 64: ARENA II - 5260 COMPANY: ARENA 5200 JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND SALARIES 6110 Regular Employees 14,360 3,235 3,235 - - - - 6111 Salary-Parttime 29,335 11,690 11,690 12,010 16,335 12,375 16,825 6112 Salary-Seasonal Temp 14,000 36,300 36,300 39,880 39,880 41,180 41,180 6114 Overtime - Temp 1,300 1,300 1,300 1,300 1,300 1,300 1,300 6123 Salaries - Other - 420 420 360 450 370 465 6138 Medicare 855 770 770 785 840 780 830 6139 FICA 3,660 3,280 3,280 3,360 3,595 3,305 3,545 6141 Pension - PERA 1,175 1,250 1,250 1,980 2,260 2,000 2,000 6142 Worker's Compensation 1,480 1,350 1,350 1,425 1,585 1,445 1,615 6145 Hospital & Life Insurance - - - Total 66,165 59,595 59,595 61,100 66,245 62,755 67,760 6210 OFFICE SUPPLIES Miscellaneous 150 150 150 Total - - 150 - - 150 150 6211 SMALL TOOL & EQUIPMENT Miscellaneous 2,250 2,250 2,250 2,250 1,000 2,250 1,000 Total 2,250 2,250 2,250 2,250 1,000 2,250 1,000 6212 MOTOR FUELS/OILS Propane 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 6214 CHEMICALS Freon for Compressors 1,100 1,100 1,100 2,000 2,000 2,000 2,000 Total 1,100 1,100 1,100 2,000 2,000 2,000 2,000 6215 EQUIPMENT - PARTS Miscellaneous 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Total 1,500 1,500 1,500 1,500 1,500 1,500 1,500 6229 GENERAL SUPPLIES Miscellaneous 8,500 8,500 8,500 8,500 8,500 8,500 8,500 Rink gates/resurfacer entrance doors Total 8,500 8,500 8,500 8,500 8,500 8,500 8,500 6237 TELEPHONE Phone 1,200 1,200 1,200 1,200 1,200 1,200 1,200 Total 1,200 1,200 1,200 1,200 1,200 1,200 1,200 6239 PRINTING/PUBLISHING Ticket Printing, News Ads 600 600 600 600 600 600 600 Total 600 600 600 600 600 600 600 6240 C. SERVICE/GARBAGE REMOVAL 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Total 2,000 2,000 2,000 2,000 2,000 2,000 2,000 6249 OTHER CONTRACTUAL SERVICES Miscellaneous 500 500 500 500 500 500 500 Bankoe Fees 1,250 150 - Total 1,750 650 500 500 500 500 500 6255 UTILITIES - ELECTRIC 46,000 54,000 46,000 46,000 54,000 54,000 54,000 Total 46,000 54,000 46,000 46,000 54,000 54,000 54,000 6256 UTILITIES - NATURAL GAS 32,000 20,000 32,000 32,000 20,000 20,000 20,000 Total 32,000 20,000 32,000 32,000 20,000 20,000 20,000 6257 UTILITIES - OTHER Water and Sewer 3,000 7,000 3,000 3,000 7,000 7,000 7,000 Total 3,000 7,000 3,000 3,000 7,000 7,000 7,000 6265 REPAIRS - EQUIPMENT 5,900 5,900 5,900 6,000 6,000 6,000 6,000 Total 5,900 5,900 5,900 6,000 6,000 6,000 6,000 6266 REPAIRS - BUILDINGS 16,000 16,000 16,000 16,000 16,000 20,000 20,000 Total 16,000 16,000 16,000 16,000 16,000 20,000 20,000 6275 SCHOOL/CONF/EXP - LOCAL MN Ice Arena Managers Conf 600 600 600 600 300 600 300 Total 600 600 600 600 300 600 300 346 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 64: ARENA II - 5260 COMPANY: ARENA 5200 JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6277 MILEAGE ALLOWANCE 100 100 100 100 100 100 100 Total 100 100 100 100 100 100 100 6281 UNIFORM/CLOTHING ALLOWANCE Employee ID Jackets, etc.600 600 600 600 600 600 600 Total 600 600 600 600 600 600 600 6310 RENTAL EXPENSE Various Equipment 600 600 600 600 600 600 600 Total 600 600 600 600 600 600 600 6311 INSURANCE General Liability 12,075 12,075 12,075 12,075 12,075 12,400 12,400 Total 12,075 12,075 12,075 12,075 12,075 12,400 12,400 6323 INTEREST EXPENSES - - - Total - - - - - - - 6540 TAXABLE MISC FOR RESALE Concessions 8,000 8,000 8,000 8,000 8,000 8,000 8,000 Total 8,000 8,000 8,000 8,000 8,000 8,000 8,000 6610 DEPRECIATION 91,200 91,200 91,200 91,200 91,200 91,200 91,200 Total 91,200 91,200 91,200 91,200 91,200 91,200 91,200 6720 CAPITAL OUTLAY - OFFICE FURN Total - - - - - - - 6725 CAPITAL OUTLAY - OFFICE EQUIP Total - - - - - - - 6740 CAPITAL OUTLAY - OTHER ITEMS Compressor 15,000 Arena ManLift 12,000 12,000 Conference Room Roof Replacement 12,000 Entire Roof Replacement 200,000 200,000 Replace Cooling Tower 90,000 90,000 Security Entrance Card Readers 15,000 15,000 Replace Ice Resurfacer 150,000 150,000 Total 27,000 212,000 212,000 15,000 15,000 240,000 240,000 Total Net of Personnel 262,075 445,975 445,975 249,825 248,275 479,300 477,750 - - - - - - - TOTAL EXPENSES 328,240$ 505,570$ 505,570$ 310,925$ 314,520$ 542,055$ 545,510$ 347 CITY OF APPLE VALLEY 2019 ARENA BUDGET ACCOUNT DETAIL DEPT: ARENA REVENUES COMPANY: ARENA 5200 JDE 2015 2016 2017 2017 2018 2019 2019 2020 2020 ACC'T DESCRIPTION ACTUAL ACTUAL ACTUAL COUNCIL COUNCIL DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROP RECOMMEND PROP RECOMMEND ARENA I 4810 Public Skating 2,414 3,000 1,303 2,500 - 2,500 2,500 2,500 2,500 4811 Skate Sharpening 1,076 616 320 1,000 - 1,000 1,000 1,000 1,000 4812/4821 Ice Rental 147,160 156,556 151,117 135,000 163,500 163,500 163,500 165,000 165,000 4813 Skate Instructions 27,756 33,065 36,396 26,000 - 28,000 28,000 28,000 28,000 4814 Concessions & Commissions 9,547 16,627 16,719 12,000 14,300 14,300 14,300 15,000 15,000 4815 Skate Rental 1,247 1,219 890 800 - 1,000 1,000 1,000 1,000 4816 Merchandise Sales 303 366 129 500 - 500 500 4817 Tennis Rentals 6,077 141 - 3,000 - - - - - 4818 Tennis Instructions - - - 2,000 - - - 4820 School Share of Exp 182,353 193,674 192,954 239,600 240,205 195,000 195,000 200,000 200,000 4823 Turf Rentals 3,000 4824 Arena Court Rentals 2,797 917 - - 5,000 5,000 5,000 5,000 4899 Other 222 1,079 - 12,000 12,000 12,000 12,000 12,000 12,000 4358 Vending Commissions 743 - - - - - 5340 Refunds and Reimbursements - - - - - - Total 378,898 409,140 400,745 434,400 433,005 422,800 422,800 429,500 429,500 ARENA II 4810 Public Skating 252 63 146 4811 Skate Sharpening 346 612 620 500 500 500 500 500 500 4812 /4821 Ice Rental 316,764 329,787 307,846 308,000 318,000 325,000 325,000 330,000 330,000 4813 Skate Instructions 200 - - 4814 Concessions & Commissions 8,103 15,544 11,501 12,000 13,000 13,000 13,000 13,000 13,000 4815 Skate Rental 13 9 242 4816 Merchandise Sales 642 412 175 500 500 500 500 500 500 4817 Dry Floor Rentals 17,051 23,069 7,942 26,000 26,000 26,000 26,000 20,000 20,000 4819 Advertising Revenue 3,021 3,700 3,000 3,000 3,000 3,000 4,500 4,500 4358 Vending Commissions - 5340 Refunds and Reimbursements 4899 Other - 1,432 2,000 2,000 2,000 2,000 2,000 2,000 Total 343,371 373,949 332,172 352,000 363,000 370,000 370,000 370,500 370,500 REVENUE RECAP Ice Revenue 494,546 522,471 496,808 471,500 481,500 519,000 519,000 525,500 525,500 School Share of Exp 182,353 193,674 192,954 239,600 240,205 195,000 195,000 200,000 200,000 Tennis Revenue 6,077 141 - 5,000 - - - - - Soccer Revenue 17,051 26,090 11,642 29,000 29,000 29,000 29,000 24,500 24,500 Merch Sales & Concessions 21,277 35,405 30,596 27,300 28,300 30,800 30,800 31,000 31,000 Arena Court Rentals 5,000 5,000 5,000 5,000 Skate Park Revenue - - - - - - - - - Other 965 2,511 - 14,000 14,000 14,000 14,000 14,000 14,000 Vending Commissions Total Operating Revenue 722,269 780,292 732,000 786,400 793,005 792,800 792,800 800,000 800,000 REVENUE RECAP (by Arena - I) Ice Revenue 177,330 192,621 188,816 163,500 163,500 194,000 194,000 195,500 195,500 School Share of Exp 182,353 193,674 192,954 239,600 240,205 195,000 195,000 200,000 200,000 Tennis Revenue 6,077 141 - 5,000 - - - - - Soccer Revenue - - - - - Merch Sales & Concessions 12,173 18,828 18,058 14,300 14,300 16,800 16,800 17,000 17,000 Arena Court Rentals 917 5,000 5,000 5,000 5,000 Skate Park Revenue - - - - - Other 965 1,079 - 12,000 12,000 12,000 12,000 12,000 12,000 Total Operating Revenue 378,898 406,343 400,745 434,400 430,005 422,800 422,800 429,500 429,500 - REVENUE RECAP (by Arena -II) Ice Revenue 317,216 329,850 307,992 308,000 318,000 325,000 325,000 330,000 330,000 School Share of Exp - - - - - - - - - Tennis Revenue - - - - - - - - - Soccer Revenue 17,051 23,069 7,942 26,000 26,000 26,000 26,000 20,000 20,000 Merch Sales & Concessions 9,104 16,577 12,538 13,000 14,000 14,000 14,000 14,000 14,000 Advertising Rev 3,700 3,000 3,000 3,000 3,000 4,500 4,500 Skate Park Revenue - - - - - - - - - Other - 4,453 - 2,000 2,000 2,000 2,000 2,000 2,000 Total Operating Revenue 343,371 373,949 332,172 352,000 363,000 370,000 370,000 370,500 370,500 - 348 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5300 65 5305 WATER OPERATIONS Public Works DESCRIPTION OF ACTIVITY The Public Works Water Utility Division is responsible for providing residents and businesses in the City with high quality, safe, and reliable drinking water. Water is derived from 20 municipal wells and pumped to a central water treatment plant. The water plant has a capacity to treat 24 million gallons per day. Treated water is then pumped into the water distribution system consisting of 248 miles of water main pipe and 5 reservoirs with a total storage capacity of 12.7 million gallons. Average daily consumption is 6.8 million gallons. SERVICE CATEGORIES The Water Utility Division produces and delivers potable water to 50,000 customers within the City of Apple Valley. Public water supply operations are highly regulated by the Federal Safe Drinking Water Act, administered locally by the Minnesota Department of Health. The following services are provided within this division. 1. Water Supply and Distribution Services  Supply an average of 2.2 billion gallons of potable water to residents and businesses within Apple Valley  Operate and maintain 20 high capacity municipal wells ranging in depths of 490 to 1,100 feet below ground in the Jordan, Mt. Simon and Prairie Du Chien-Jordan aquifers  Perform maintenance and flushing of 2,200 public water hydrants and 285 private water hydrants to preserve water quality and provide water for fire protection throughout the community  Inspect and maintain water storage reservoirs, including rehabilitation of interior and exterior surface coatings  Perform leak detection, repair damaged valves and repair water main breaks that occur on the distribution system  Provide for water meter reading and maintenance of 15,000 water meters 2. Water Treatment Plant Services  Operate and maintain the City’s water treatment plant to remove elevated levels of iron and manganese, minerals naturally occurring in groundwater  Provide central system of chlorinating/disinfecting the water supply system to maintain public health standards  Provide central system of adding fluoride to drinking water to prevent tooth decay in compliance with State requirements 349 3. Water System Testing and Security Services  Monitor water system for disinfection by performing sampling and testing for total coliform bacteria and chlorine residual at 60 sites throughout the community on a monthly basis in compliance with Department of Health requirements.  Perform testing, through the Department of Health, to monitor potential contaminants in compliance with Federal Primary Drinking Water Standards.  Provide frequent site inspections and continuously monitor operations and security of the water supply system through the SCADA computer and facility security systems MAJOR OBJECTIVES FOR 2019 • Maintain compliance with Federal and State mandates for drinking water quality. • Evaluate distribution system infrastructure in Corrosion Mitigation study area. • Adopt the updated Water Supply Plan completed as part of the Comprehensive Plan process with complete city-wide modeling. • Implement web-based asset management software and deploy mobile devices for field staff. • Execute City-wide water meter replacement after initial test phases and testing is complete. MAJOR OBJECTIVES FOR 2020 • Maintain compliance with Federal and State mandates for drinking water quality. • Rehabilitate Longridge Reservoir (160th St. W. of Harwell Ave.). • Complete water meter replacement program. • Develop plan to address Corrosion Mitigation study findings. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2015 2016 2017 2018 2019 2020 Number of Gallons Supplied (in billions of gallons)* 1.95 2.0 2.1 2.0 2.1 2.1 Water Main Leaks/Breaks 16 6 13 10 10 8 MDH Water Quality Tests Failing to Meet Standards** 0 0 0 0 0 0 * Annual water demand is highly dependent of precipitation and weather conditions for a given year **Field Testing conducted by the Minnesota Department of Health for Primary Drinking Water Standards Regular Status Personnel Schedule – FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 Public Works Supt. 1 1 1 1 0.5 0.5 Public Works Supervisor 0.5 0.5 0.5 Utilities Assistant 1 1 0 0 0 0 Department Specialist 0 0 1 1 0 0 GIS/Dept Specialist 1 1 Accounting Technician 1 1 1 1 1 1 Utilities Accountant 1 1 1 1 1 1 Utilities Foreman 2 2 2 2 2 2 Technical Specialist 1 1 1 1 1 1 Maintenance I/II 4 4 4 3 3 3 GIS Tech –(FT split with 1510, 5365,5505) 0 0 .25 .25 .25 .25 350 Temporary Status Personnel Schedule - Hours Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 Seasonal 1,000 1,500 1,500 1,750 1,750 1900 Summary Budget Department Water Operation 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Adopted Proposed Proposed Proposed Revenue: Utility Charges 4,022,267 4,355,722 4,496,387 4,381,000 4,710,000 4,969,000 5,356,000 Investment Earnings 43,141 30,357 20,892 105,000 100,000 100,000 100,000 Shared Rev w/Sewer 48,467 48,016 53,928 75,000 75,000 75,000 75,000 Assessment 86,688 79,429 76,751 - - - - Other Revenue 58,987 87,569 88,439 45,000 45,000 45,000 45,000 Total 4,259,550 4,601,093 4,736,397 4,606,000 4,930,000 5,189,000 5,576,000 Expenditures: Salaries & Wages 713,899 678,172 719,666 828,505 670,600 800,065 835,445 Emp. Benefits 265,155 315,710 301,316 268,440 251,410 304,255 322,055 Supplies 219,242 161,359 88,098 228,962 201,950 181,180 194,785 Contractual Serv.201,320 212,361 252,262 309,713 235,600 289,260 453,165 Utilities 375,151 339,059 404,155 406,720 343,000 394,800 411,800 Repairs & Maint.267,314 227,222 321,516 221,655 253,645 241,695 244,540 Training/Travel/Dues 13,671 20,789 12,008 28,435 25,460 28,690 27,120 Other Exp.244,546 298,717 234,619 338,485 332,595 351,190 363,980 Tax/Non-Tax Resale 29,571 65,553 112,270 35,000 36,000 45,000 55,000 Depreciation 1,163,431 1,782,503 1,652,871 1,230,000 1,800,000 1,900,000 1,957,000 VISA / MC charges 35,703 19,546 22,063 25,000 21,000 27,000 29,000 Debt Service - Interest 206,519 199,215 191,807 207,825 192,825 185,125 177,225 Transfers / admin fee G/F 504,250 529,000 529,000 542,320 556,250 568,600 585,000 Transfers to other funds (Road Fd)196,000 - 413,320 1,100,000 - - - Cap. outlay - Non capitalized (18,706) (84,303) 125,795 - - - - Total Exp 4,417,066 4,764,903 5,380,766 5,771,060 4,920,335 5,316,860 5,656,115 Net Income (157,516) (163,810) (644,369) (1,165,060) 9,665 (127,860) (80,115) Net change in cash add: Depreciation 1,163,431 1,782,503 1,782,503 1,230,000 1,800,000 1,900,000 1,957,000 Debt Service - Principal (365,000) (370,000) (380,000) (380,000) (385,000) (395,000) (400,000) Capital Outlay (1,679,670) (863,070) (1,438,224) (3,160,000) (4,767,200) (5,057,534) (5,511,300) Bonds Issued - - - - 2,000,000 2,000,000 - Contractual Service Capitalized - - - - - - - (1,038,755) 385,623 (680,090) (3,475,060) (1,342,535) (1,680,394) (4,034,415) 351 2019 Capital Outlay 6730 CAPITAL OUTLAY - VEHICLES 2019 Replace 419 3/4 ton vehicle (toolbox,plow)60,000 Replace 421 3/4 ton vehicle (toolbox,plow)39,000 99,000$ 6735 CAPITAL OUTLAY - OTHER IMP 2019 Palomino Res. Emergency Electrical Connections 5,000 WTP Roof Install DeIcing Cables 21,500 Booster Station Pump Inspection (2 - 1/YR)14,000 Well Rehabilitation, Nos. 6,11,20, LZP4 155,000 Fiber Extension Project 40,000 Gate Valve Replacement 25,000 Replace Water Meter System Year 1 of 4 2,000,000 Well 11 Driveway 10,000 Longridge/Harwell Corrosion Mitigation 900,000 Pressure Station Replacement 100,000 Water Break Patching 50,000 DNR Groundwater Monitoring Well 30,000 Street & Utility Reconstruction: 2019 Street & Utility Recon (JCRR)692,787 2019 Street & Utility Recon (AV 11th & 12th)915,247 Total 4,958,534$ Total 2019 Capital Outlay 5,057,534$ 2020 Capital Outlay 6730 CAPITAL OUTLAY - VEHICLES 2020 Replace 408 3/4 ton vehicle (toolbox, plow)42,500 42,500$ 6735 CAPITAL OUTLAY - OTHER IMP 2020 Longridge Reservoir Rehab 900,000$ Fiber Extension Project 40,000 Gate Valve Replacement 30,000 Replace Water Meter System 2,000,000 Water conservation grant program (irrigation sensors)10,000 Palomino Reservoir wash/insp 8,800 Utilities Garage Door Replacement 12,000 Nordic Booster Station Replace AC 15,000 Well 19 Replace AC 7,000 Well 10 Replace AC 10,000 GPS Unit/Software - Replace 15,000 Water Break Street Patching 50,000 Well Rehabilitation, Nos. 4, 13, HZP4 no well 16 121,000 Install valve 135th St @ Foliage Ave 20,000 Water Main Replace Diamond Path N of Evermoor 330,000 2020 Street & Utility Recon (Cimarron, Surrey, Gardenview)1,900,000 5,468,800$ 5,511,300$ 352 Debt Schedule: CITY OF APPLE VALLEY WATER UTILITY Debt Service Requirements GO Rev. Bonds 2014 Total Annual Year Principal Interest 2015 365,000 215,125 580,125 2016 370,000 207,825 577,825 2017 380,000 200,425 580,425 2018 385,000 192,825 577,825 2019 395,000 185,125 580,125 2020 400,000 177,225 577,225 2021 410,000 169,225 579,225 2022 420,000 161,025 581,025 2023 425,000 151,575 576,575 2024 440,000 142,013 582,013 2025 450,000 131,013 581,013 2026 460,000 119,763 579,763 2027 475,000 107,113 582,113 2028 485,000 94,050 579,050 2029 500,000 79,500 579,500 2030 515,000 64,500 579,500 2031 530,000 49,050 579,050 2032 545,000 33,150 578,150 2033 560,000 16,800 576,800 353 City of Apple Valley Department Expense Summary Budget Years (2019-2020) WATER OPERATIONS Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 647,517 641,210 640,873 581,585 296,224 699,580 699,580 732,125 732,125 6112 - SALARY-SEASONAL TEMP 21,510 19,274 23,136 19,500 8,203 21,200 21,200 22,000 22,000 6113 - OVERTIME-REGULAR EMPLOYEES 67,446 54,399 66,110 52,000 21,518 53,100 53,100 54,700 54,700 6118 - VACATION PAY 8,243 -22,903 7,202 0 6121 - INSURANCE CASH BENEFIT 4,770 4,260 2,160 720 6122 - COMP REQUEST -35,587 -18,069 -19,815 -12,628 6123 - SALARY-OTHER 0 0 0 17,515 0 26,185 26,185 26,620 26,620 6105 - SALARIES AND WAGES 713,899 678,172 719,666 670,600 314,037 800,065 800,065 835,445 835,445 6138 - MEDICARE 9,966 9,878 9,975 9,535 4,404 11,510 11,510 12,020 12,020 6139 - FICA 42,610 42,236 42,650 40,770 18,829 49,215 49,215 51,390 51,390 6141 - PENSIONS-PERA 50,953 49,255 51,495 48,195 22,870 57,940 57,940 60,515 60,515 6142 - WORKERS COMPENSATION 20,848 22,195 23,784 20,185 12,376 30,610 30,610 32,980 32,980 6143 - UNEMPLOYMENT COMPENSATION 838 0 0 6,735 6144 - LONG-TERM DISABILITY INSURANCE 1,606 1,596 1,173 1,625 533 1,980 1,980 2,070 2,070 6145 - MEDICAL INSURANCE 108,184 110,613 126,434 131,100 58,242 156,000 153,000 166,080 163,080 6146 - DENTAL INSURANCE 11,382 10,351 11,371 5,020 6147 - LIFE INSURANCE-BASIC 57 54 53 23 6148 - LIFE INSURANCE-SUPP/DEPEND 5,743 7,172 4,668 1,136 6170 - EMPLOYEE PAID PREMIUMS -15,399 -4,642 6125 - EMPLOYEE BENEFITS 252,186 253,350 256,203 251,410 125,526 307,255 304,255 325,055 322,055 6100 - TOTAL PERSONNEL SERVICES 966,086 931,522 975,869 922,010 439,563 1,107,320 1,104,320 1,160,500 1,157,500 6210 - OFFICE SUPPLIES 1,294 664 1,110 750 585 750 750 800 800 6211 - SMALL TOOLS & EQUIPMENT 10,811 34,325 15,857 18,110 10,823 14,975 14,975 23,010 23,010 6212 - MOTOR FUELS/OILS 16,599 14,692 16,819 19,760 9,775 20,435 20,435 22,000 22,000 6214 - CHEMICALS 49,977 45,359 29,787 49,500 7,385 40,000 40,000 42,500 42,500 6215 - EQUIPMENT-PARTS 103,867 43,376 2,950 84,530 33,369 80,750 80,750 81,100 81,100 6216 - VEHICLES-TIRES/BATTERIES 1,208 3,659 2,301 3,670 1,129 3,670 3,670 3,875 3,875 6229 - GENERAL SUPPLIES 35,485 19,286 19,274 25,630 8,396 20,600 20,600 21,500 21,500 6205 - SUPPLIES 219,242 161,359 88,098 201,950 71,462 181,180 181,180 194,785 194,785 6231 - LEGAL SERVICES 0 0 0 1,994 6234 - CITY ENGINEER CONSULTANT SERV 0 0 840 858 6235 - CONSULTANT SERVICES 73,920 69,244 127,188 79,950 120,636 98,075 98,075 199,125 199,125 6237 - TELEPHONE/PAGERS 19,522 19,496 22,379 22,760 6,425 25,100 25,100 28,250 28,250 6238 - POSTAGE/UPS/FEDEX 29,808 28,008 29,403 31,500 6,162 36,600 36,600 97,200 97,200 6239 - PRINTING 5,441 5,719 6,294 11,020 1,623 20,750 20,750 18,050 18,050 6240 - CLEANING SERVICE/GARBAGE 20 1,655 1,620 13,000 2,160 6,600 6,600 6,750 6,750 6249 - OTHER CONTRACTUAL SERVICES 72,608 88,238 64,538 77,370 17,243 102,135 102,135 103,790 103,790 6230 - CONTRACTUAL SERVICES 201,320 212,361 252,262 235,600 157,102 289,260 289,260 453,165 453,165 6255 - UTILITIES-ELECTRIC 345,842 305,619 369,408 310,000 104,019 360,000 360,000 375,000 375,000 6256 - UTILITIES-NATURAL GAS 27,442 31,781 32,768 32,000 21,963 33,000 33,000 35,000 35,000 6257 - UTILITIES-PROPANE/WATER/SEWER 1,867 1,659 1,978 1,000 273 1,800 1,800 1,800 1,800 6250 - UTILITIES 375,151 339,059 404,155 343,000 126,255 394,800 394,800 411,800 411,800 6265 - REPAIRS-EQUIPMENT 152,993 116,828 165,798 132,815 52,635 114,395 114,395 115,540 115,540 6266 - REPAIRS-BUILDING 10,858 18,861 32,691 20,100 14,147 21,000 21,000 20,000 20,000 6269 - REPAIRS-OTHER 103,463 91,533 123,026 100,730 25,858 106,300 106,300 109,000 109,000 6260 - REPAIRS AND MAINTENA 267,314 227,222 321,516 253,645 92,640 241,695 241,695 244,540 244,540 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 3,538 5,597 1,522 5,575 1,327 6,115 6,115 6,270 6,270 6276 - SCHOOLS/CONFERENCES/EXP OTHER 1,459 4,526 3,911 1,060 416 3,200 3,200 1,125 1,125 354 City of Apple Valley Department Expense Summary Budget Years (2019-2020) WATER OPERATIONS Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6277 - MILEAGE/AUTO ALLOWANCE 1,732 2,052 2,008 2,325 907 2,325 2,325 2,325 2,325 6278 - SUBSISTENCE ALLOWANCE 450 450 900 700 0 950 950 950 950 6280 - DUES & SUBSCRIPTIONS 1,342 4,199 758 11,225 9,968 11,500 11,500 11,725 11,725 6281 - UNIFORM/CLOTHING ALLOWANCE 5,150 3,966 2,910 4,575 1,160 4,600 4,600 4,725 4,725 6270 - TRNG/TRAVL/DUES/UNIF 13,671 20,789 12,008 25,460 13,778 28,690 28,690 27,120 27,120 6200 - TOTAL OPERATING COSTS 1,076,697 960,790 1,078,039 1,059,655 461,237 1,135,625 1,135,625 1,331,410 1,331,410 6310 - RENTAL EXPENSE 1,436 1,222 1,320 2,200 2,449 2,300 2,300 2,300 2,300 6311 - INSURANCE-PROPERTY/LIABILITY 89,000 104,004 109,200 112,000 56,000 115,000 115,000 118,500 118,500 6333 - GENERAL-CASH DISCOUNTS -279 -197 -269 -54 6349 - LATE FEES/FINANCE CHARGES 0 0 2 0 6351 - VISA/BANK CHARGES 35,703 19,546 22,063 21,000 11,782 27,000 22,000 29,000 29,000 6399 - OTHER CHARGES 154,389 193,688 124,365 218,395 81,634 303,130 238,890 220,680 243,180 6301 - OTHER EXPENDITURES 280,249 318,263 256,682 353,595 151,811 447,430 378,190 370,480 392,980 6300 - TOTAL OTHER EXPENDITURES 280,249 318,263 256,682 353,595 151,811 447,430 378,190 370,480 392,980 6401 - EXPENDITURES 0 0 0 0 0 6400 - TOTAL EXPENDITURES 0 0 0 0 0 6540 - TAXABLE MISC FOR RESALE 29,571 65,553 112,270 36,000 11,111 45,000 45,000 55,000 55,000 6501 - TAXABLE/NON-TAXABLE MISC RESAL 29,571 65,553 112,270 36,000 11,111 45,000 45,000 55,000 55,000 6500 - TOTAL EXPENDITURES 29,571 65,553 112,270 36,000 11,111 45,000 45,000 55,000 55,000 6610 - DEPRECIATION 1,163,431 1,782,503 1,652,871 1,800,000 339,773 1,900,000 1,900,000 1,957,000 1,957,000 6601 - TOTAL DEPRECIATION 1,163,431 1,782,503 1,652,871 1,800,000 339,773 1,900,000 1,900,000 1,957,000 1,957,000 6600 - TOTAL DEPRECIATION 1,163,431 1,782,503 1,652,871 1,800,000 339,773 1,900,000 1,900,000 1,957,000 1,957,000 6730 - CAPITAL OUTLAY-TRANSPORTATION 0 0 0 46,700 0 99,000 99,000 42,500 42,500 6735 - CAPITAL OUTLAY-OTHER IMPROVEME -18,706 -84,303 125,795 4,720,500 223,722 4,959,500 4,958,534 5,468,800 5,468,800 6701 - TOTAL CAPITAL OUTLAY -18,706 -84,303 125,795 4,767,200 223,722 5,058,500 5,057,534 5,511,300 5,511,300 6700 - TOTAL CAPITAL OUTLAY -18,706 -84,303 125,795 4,767,200 223,722 5,058,500 5,057,534 5,511,300 5,511,300 6810 - CONSTRUCTION IN PROGRESS 1,000 6801 - TOTAL CONSTRUCTION COSTS 0 0 0 1,000 6800 - TOTAL CONSTRUCTION COSTS 0 0 0 1,000 6910 - BOND PRINCIPAL 0 0 0 385,000 0 395,000 395,000 400,000 400,000 6901 - TOTAL DEBT SERVICE 0 0 0 385,000 0 395,000 395,000 400,000 400,000 6900 - TOTAL DEBT SERVICE 0 0 0 385,000 0 395,000 395,000 400,000 400,000 7015 - DEBT SERVICE-INTEREST 206,519 199,215 191,807 192,825 96,413 185,125 185,125 177,225 177,225 7001 - TOTAL INTEREST AND FISCAL FEES 206,519 199,215 191,807 192,825 96,413 185,125 185,125 177,225 177,225 7000 - TOTAL INTEREST AND FISCAL FEES 206,519 199,215 191,807 192,825 96,413 185,125 185,125 177,225 177,225 7110 - TRANSFER TO OTHER FUNDS 506,000 325,500 735,250 344,000 172,000 350,000 350,000 360,000 360,000 7125 - ADMINI CHARGE TO OTHER FUNDS 194,250 203,500 207,070 212,250 106,125 218,600 218,600 225,000 225,000 7101 - TOTAL TRANSFERS 700,250 529,000 942,320 556,250 278,125 568,600 568,600 585,000 585,000 7100 - TOTAL TRANSFERS 700,250 529,000 942,320 556,250 278,125 568,600 568,600 585,000 585,000 4,404,098 4,702,543 5,335,653 10,072,535 2,002,754 10,842,600 10,769,394 11,547,915 11,567,415 355 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 65: WATER UTILITY OPERATIONS - 5305 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND REVENUE 4910 Water Charges 4,381,000 4,710,000 4,710,000 4,969,000 5,053,000 5,356,000 5,356,000 4912 Water Connection Charges 45,000 45,000 45,000 45,000 45,000 45,000 45,000 4913 Other Water 75,000 75,000 75,000 75,000 75,000 75,000 75,000 5010 Investment Interest 105,000 100,000 100,000 100,000 100,000 100,000 100,000 Total 4,606,000 4,930,000 4,930,000 5,189,000 5,273,000 5,576,000 5,576,000 SALARIES 6110 Regular Employees 745,135 573,085 573,085 693,280 693,280 725,425 725,425 6112 Salary-Seasonal Temp 15,000 19,500 19,500 21,200 21,200 22,000 22,000 6113 Overtime - Reg 36,300 36,300 36,300 37,000 37,000 38,100 38,100 6113 Overtime - On Call Program 15,700 15,700 16,500 16,100 16,100 16,600 16,600 6123 Salaries - Other 16,370 17,515 17,515 26,185 26,185 26,620 26,620 6138 Medicare 10,750 9,535 9,535 11,510 11,510 12,020 12,020 6139 FICA 45,975 40,770 40,770 49,215 49,215 51,390 51,390 6141 Pension - PERA 54,490 48,195 48,195 57,940 57,940 60,515 60,515 6142 Worker's Compensation 23,945 20,185 20,185 30,610 30,610 32,980 32,980 6144 Long-Term Disability Insurance 2,000 1,625 1,625 1,980 1,980 2,070 2,070 6145 Hospital & Life Insurance 131,280 131,100 131,100 156,000 153,000 166,080 163,080 Reclassify Position - 50% Supervisor 8,500 8,500 Reclassify Position - GIS/Dept Specialist 6,300 6,300 6,700 6,700 Total 1,096,945 922,010 922,810 1,107,320 1,104,320 1,160,500 1,157,500 6210 OFFICE SUPPLIES General Office Supplies 700 700 700 700 700 750 750 Large Printer Paper 50 50 50 50 50 50 50 Total 750 750 750 750 750 800 800 6211 SMALL TOOL & EQUIPMENT Small Tools 3,485 3,570 3,570 3,675 3,675 3,785 3,785 Electric/Power Tools 770 790 790 800 800 825 825 Pipe Saw Replacement 1,300 - - Tool Box Replacement - WTP - 800 800 - - Radio w/Charger - new employee 1,000 - - - - Locator - new employee 900 - - - - Tools - stock new truck new employee 1,500 - - - - Hi-E Dryer - wells - 2,500 2,200 2,500 2,500 Fluoride transfer pump replacement - 2,200 2,200 - - 2" Electric pump - 2,300 1,200 - - Chlorinator Vacuum Regulator 2,600 - - Locater Replacement - 2 1,900 - - Cartegraph License 1,400 - - Chlorinator Control Replace 2,600 - - Microsoft Surface - Laptop Replacement/iPad 1,100 2,500 2,500 2,500 2,500 2,500 2,500 Lawn Mower - Push Mower Replacement 500 400 AED - Utilities Garage 2,500 2,500 12' Fiberglass Heavy Duty Ladder 450 450 WTP - PRV 1,600 1,600 NaMnO4 Leak Detector on Pump (2)1,600 1,600 Chlorine 1-Ton Mount Regulator 3,000 3,000 Portable Chlorine Test Kit Replacement 500 500 500 500 Portable Fluoride Test Kit Replacement 500 500 500 500 UPS Replacement 5,000 5,000 Hydrant Buddy 4,700 4,700 Sandblast Cabinet 2,000 2,000 Well Sounder 1,500 1,500 Total 18,555 18,110 16,610 14,975 14,975 23,010 23,010 6212 MOTOR FUELS/OILS No lead Fuel 14,000 13,030 13,030 13,200 13,200 14,000 14,000 Diesel Fuel 3,000 2,865 2,865 3,000 3,000 3,200 3,200 Diesel Fuel Tax 350 365 365 385 385 400 400 Oil (Wells 4 & 5)2,690 1,000 1,000 1,050 1,050 1,100 1,100 Diesel - Generators 8,882 1,500 1,500 1,650 1,650 2,000 2,000 Oil/Lubricants 1,150 1,000 1,000 1,150 1,150 1,300 1,300 Total 30,072 19,760 19,760 20,435 20,435 22,000 22,000 6214 CHEMICALS Treatment Chemicals - Chlorine 12,000 9,500 8,500 10,000 10,000 10,500 10,500 Treatment Chemicals - Fluoride 28,000 20,000 15,000 15,000 15,000 16,000 16,000 Sodium Permanganate 17,500 20,000 15,000 15,000 15,000 16,000 16,000 Total 57,500 49,500 38,500 40,000 40,000 42,500 42,500 356 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 65: WATER UTILITY OPERATIONS - 5305 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6215 EQUIPMENT - PARTS Vehicle: Fleet 5,600 5,600 5,700 5,700 WTP: chlorine(tainer), HVAC, pumps, solenoids 35,000 35,000 35,700 35,700 Wells: air reliefs, other 5,300 5,300 5,300 5,300 Distribution: Mains, meters, hydrants, p. station 21,000 21,000 20,500 20,500 General Equipment Supplies / Other 13,850 13,850 13,900 13,900 Dehumidifier Parts 1,000 1,025 1,025 Meters & MXU's 10,000 10,000 5,000 Mains 4,700 2,500 2,500 Hydrants 11,480 11,800 11,800 Chemical Pumps 4,400 4,500 4,500 Wells & Backflows Preventers 5,000 5,125 5,125 Vehicle 5,200 5,330 5,330 Solenoids 15,000 12,400 12,400 Chlorinator Parts 2,800 4,000 4,000 General Equipment Supplies 15,000 15,400 15,400 Valves, Air Reliefs 1,675 1,700 1,700 WTP Waste Valve 3,250 1,800 1,800 Pressure Station 1,300 1,350 1,350 Hydrant Top Bonnet Replacement 10,000 5,000 4,000 Chlortainer Parts 2,500 2,600 2,600 Total 93,305 84,530 78,530 80,750 80,750 81,100 81,100 6216 EQUIPMENT - TIRES/BATTERIES Batteries - Generators, Wells 4 & 5 2,075 2,100 1,500 1,400 2,100 1,500 1,500 Batteries - RTUs, UPSs, Controls 800 820 820 820 820 875 875 Tires 735 750 750 1,450 750 1,500 1,500 Total 3,610 3,670 3,070 3,670 3,670 3,875 3,875 6229 GENERAL SUPPLIES Safety: PPE, cones, gloves 4,400 4,400 4,500 4,500 Shop: Nuts, bolts, steel, reagents 3,400 3,400 3,500 3,500 Field: marking paint, flags, grout 2,400 2,400 2,500 2,500 Excavation: Sand/gravel, erosion, anodes, seed 4,900 4,900 5,000 5,000 General / Other.5,500 5,500 6,000 6,000 Flashers, Barricades 2,065 2,100 1,800 Safety Equipment/First Aid 4,325 4,400 4,000 Sand, Gravel, Fill Material 3,450 3,500 3,500 Paint - WTP, Wells, Hydrants 2,400 2,450 2,050 Shop Supplies 4,420 4,500 4,500 Location - Marking Supplies 3,170 3,200 3,200 ArcFlash PPE 370 380 380 Prescription Safety Glasses 120 125 125 Reagents for Water Testing 560 575 575 Erosion Control Products 830 850 850 Anodes - Corrosion Protection 2,615 2,680 2,680 Grass Seed 320 330 330 Steel 525 540 540 Total 25,170 25,630 24,530 20,600 20,600 21,500 21,500 6235 CONSULTANT SERVICES Aquifer Modeling 50,000 50,000 Quarry Point Reservoir Plans and Inspection 25,000 25,000 Water Distribution System Modeling Services 8,000 8,000 8,000 8,000 Palomino Reservoir Inspection (Inter. Rehab '21)8,000 8,000 Update Comprehensive Water Supply Plan 20,000 10,000 10,000 Engineering Consulting Firm Costs 10,000 10,000 10,000 11,000 11,000 12,000 12,000 Legal Expenses 2,000 2,100 2,100 2,500 2,500 2,750 2,750 Audit 11,225 11,500 11,500 11,100 11,100 11,400 11,400 Cartegraph OMS Development 20,000 10,000 10,000 Valleywood Res. Rehab Specs to Inspect 67,000 - - Quarry Point Reservoir Inspection 3,500 - - OSHA Required Tests (Hearing, Hep B, etc.)755 775 775 775 775 775 775 CCR Report Preparation 2,200 2,275 2,275 3,200 3,200 3,200 3,200 Cross Connection Study (add Mandate)7,500 4,500 4,500 4,500 4,500 Arc Flash Hazard Survey - WTP - 15,000 15,000 357 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 65: WATER UTILITY OPERATIONS - 5305 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6235 CONSULTANT SERVICES CONTINUTED WTP dehumidifier to SCADA - 8,800 8,800 RMP/PSM Plan Update 6,000 6,000 ER Plan Update 3,000 3,000 WHP Plan Update 15,000 15,000 10,000 10,000 Longridge Reservoir Plans & Inspection 25,000 25,000 60,000 60,000 Fiber Integration Towers, Wells to WTP - 5,000 5,000 8,000 8,000 8,000 8,000 Total 144,180 79,950 51,150 98,075 98,075 199,125 199,125 6237 TELEPHONE/PAGERS Gopher State w/ GSOC Ticket Mgmt.17,200 14,000 14,000 14,700 14,700 15,150 15,150 Telephones 4,500 4,600 4,600 4,700 4,700 4,800 4,800 Cellular Phone/Communications 3,160 3,160 3,160 3,200 3,200 3,300 3,300 Wireless Air Card 900 1,000 1,000 2,500 2,500 5,000 5,000 Total 25,760 22,760 22,760 25,100 25,100 28,250 28,250 6238 POSTAGE/UPS/FEDEX Postage 29,000 30,000 30,000 31,000 31,000 92,500 92,500 Consumer Confidence Mailing 1,000 1,000 1,000 1,000 1,000 100 100 Meter Program Certified Letters $6.70-2018 rate 4,000 4,000 4,000 4,000 Billing Inserts 100 100 100 100 Shipping (SSI/Other)480 500 500 500 500 500 500 Total 30,480 31,500 31,500 36,600 36,600 97,200 97,200 6239 PRINTING/PUBLISHING Water Bills 5,400 5,550 5,550 15,000 15,000 15,450 15,450 Educational Materials 530 540 540 550 550 550 550 F-T & P-T Want Ads 850 870 870 900 900 950 950 Print Chip Books 2,500 2,500 - 2,700 2,700 Consumer Confidence Report 4,000 1,000 1,000 1,000 1,000 500 500 Water-Off and Restriction Notices 550 560 560 600 600 600 600 Total 13,830 11,020 8,520 20,750 20,750 18,050 18,050 6240 C. SERVICE/GARBAGE REMOVAL Water Break Material Disposal 1,000 1,000 1,000 1,100 1,100 1,250 1,250 Cleaning Services - WTP/CMF 12,000 12,000 5,500 5,500 5,500 5,500 5,500 Total 13,000 13,000 6,500 6,600 6,600 6,750 6,750 6249 OTHER CONTRACTUAL SERVICES Standard & Coliform Testing 8,500 8,700 8,700 9,000 9,000 9,500 9,500 Coliform Bacteria Sample Collection 18,000 18,000 19,000 19,000 Lease Phone Lines 925 950 950 960 960 500 500 Water Meter Reading 18,000 15,000 15,000 15,000 15,000 10,000 10,000 Hydrant Painting & Sandblasting 28,000 29,000 29,000 32,000 32,000 35,000 35,000 Leak Detection Survey 9,500 9,600 9,600 10,000 10,000 10,250 10,250 Plumbing Repairs 1,200 1,250 1,250 1,425 1,425 1,500 1,500 Cartegraph Maintenance Fee 3,200 - - - - Trans Alarm Monitoring (Wells 1, 2 )1,550 1,600 1,600 1,600 1,600 1,625 1,625 WTP Discharge Samples 1,000 1,050 1,050 1,100 1,100 1,125 1,125 Fire Extinguisher Testing 430 575 575 600 600 650 650 Overhead Hoist Inspection 510 550 550 600 600 625 625 Meter Testing 4,100 1,000 1,000 1,000 1,000 1,000 1,000 WTP Boiler Inspection 90 95 95 100 100 100 100 Dakota County Aerial Photos JPA 900 900 900 1,000 1,000 1,100 1,100 Fire System Monitoring - WTP 350 375 375 400 400 420 420 Fire System Annual Testing - WTP - 575 575 650 650 675 675 CO System Annual Testing - 350 350 400 400 420 420 Well 10 Generator Emissions Testing - - 1,500 1,500 - - WTP Generator Emissions Testing 3,000 3,000 Well 3 Pest Control Services 300 300 300 300 300 300 Trane Dehumidifier Maintenance Agreement 4,208 5,500 5,500 6,500 6,500 7,000 7,000 Total 82,463 77,370 77,370 102,135 102,135 103,790 103,790 6255 UTILITIES - ELECTRIC Wells and Water Treatment Plant 378,000 310,000 310,000 360,000 360,000 375,000 375,000 Total 378,000 310,000 310,000 360,000 360,000 375,000 375,000 6256 UTILITIES - NATURAL GAS WTP, Wells 4 & 5 28,500 32,000 30,000 33,000 33,000 35,000 35,000 Total 28,500 32,000 30,000 33,000 33,000 35,000 35,000 6257 UTILITIES - PROPANE General Use 220 1,000 1,300 1,800 1,800 1,800 1,800 Total 220 1,000 1,300 1,800 1,800 1,800 1,800 358 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 65: WATER UTILITY OPERATIONS - 5305 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6265 REPAIRS - EQUIPMENT Vehicle: Fleet 5,000 5,000 5,000 5,000 WTP: electrical, controls, dehumidifier, communication 38,395 38,395 38,600 38,600 Wells: electrical, controls - PLC, transdcuer 16,700 16,700 17,000 17,000 Distribution: Mains, meters, hydrants, p. station 13,000 13,000 13,200 13,200 Generator: Maintenance 16,300 16,300 16,500 16,500 General Equipment: locator, radio, UB, BF 25,000 25,000 25,240 25,240 MXU Replacements - early meter failure 5,000 15,000 15,000 Vehicle Maintenance 4,500 4,600 4,600 Flow Meters at Wells 1,125 1,150 1,150 WTP Controls - Booster Station, Wells 11,200 11,500 11,500 Test and Repair Backflow Preventers 3,900 4,000 4,000 Generator Maint. Contract 7,800 8,000 8,000 Generator Maintenance/Repairs 7,500 7,700 7,700 Elect. Maint. & Repairs (Wells, WTP)/TEGG 27,000 27,675 27,675 Commercial Water Meters 1,125 1,150 1,150 Check Encoder Maintenance (Utility Billing)480 490 490 General Repairs 5,590 5,700 5,700 SSI Handheld Repairs 1,100 1,150 1,150 Portable Radio Repair 900 925 925 Locator Repair 1,650 1,690 1,690 Hydrant Seat Machine Seal 550 560 560 Card Reader System Maintenance 2,200 2,250 2,250 Well PLC Replacement 2,775 2,850 2,850 Well Transducer Replacement 7,220 7,400 7,400 Radio Replacement for Wells 5,000 5,125 5,125 Security System Maintenance 2,000 2,100 2,100 WTP Generator - Upgrade Insulation Exhaust 3,000 3,000 Wells 1,2,3,5 add high temp alarm in CL Room - 4,000 4,000 WTP Add Ext Camera front & generator doors - 8,000 8,000 Wells 1, 2, 3 Install motion sensors - 1,800 1,800 Dehumidifier Repairs 5,000 5,000 Total 98,615 132,815 132,815 114,395 114,395 115,540 115,540 6266 REPAIRS - BUILDINGS Garage add electrical outlets 2,200 1,500 1,500 - - Heaters, Boilers, Air Cond, etc.4,800 4,900 4,900 5,000 5,000 5,000 5,000 WTP/Well Bldgs. (Trim, Doors, Roofs, Etc.)15,500 13,700 13,700 16,000 16,000 15,000 15,000 Total 22,500 20,100 20,100 21,000 21,000 20,000 20,000 6269 REPAIRS - OTHER Thawing Water Lines 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Water Main Breaks 71,500 71,000 71,000 75,000 75,000 77,000 77,000 Landscape Restoration 5,640 5,780 5,780 5,800 5,800 6,000 6,000 Curb Stop Repairs 14,000 14,350 14,350 14,500 14,500 15,000 15,000 Misc. (Ex: Hyd. Damage, GV Repair)8,400 8,600 8,600 10,000 10,000 10,000 10,000 Total 100,540 100,730 100,730 106,300 106,300 109,000 109,000 6275 SCHOOL/CONF/EXP - LOCAL School & Certifications/State AWWA 2,100 2,500 2,500 2,800 2,800 2,900 2,900 MPWA Spring Conference - Director 280 300 300 315 315 320 320 MRWA School 550 575 575 700 700 700 700 Leadership Academy 1,500 1,500 1,500 1,500 1,500 Electrical Safety/Specialty Training Classes 1,500 700 700 800 800 850 850 Total 4,430 5,575 4,075 6,115 6,115 6,270 6,270 6276 SCHOOL/CONF/EXP - OTHER AWWA National - - - 2,100 2,100 - - Maint Employee Training 1,050 1,060 1,060 1,100 1,100 1,125 1,125 Total 1,050 1,060 1,060 3,200 3,200 1,125 1,125 6277 MILEAGE/AUTO ALLOWANCE Superintendent - 50%1,650 1,650 1,650 1,650 1,650 1,650 1,650 Billing/Training 660 675 675 675 675 675 675 Total 2,310 2,325 2,325 2,325 2,325 2,325 2,325 6278 SUBSISTENCE ALLOWANCE State AWWA Conference x2 220 400 400 400 400 400 400 MRWA School 220 300 300 300 300 300 300 AWWA National - - - 250 250 250 250 Total 440 700 700 950 950 950 950 359 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 65: WATER UTILITY OPERATIONS - 5305 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6280 DUES & SUBSCRIPTIONS Certification Renewal Fees 300 300 300 350 350 350 350 MRWA Membership 250 250 250 275 275 275 275 Cartegraph/ArcGIS On-line Licenses 11,000 Cartegraph Support & Hosting - 7,000 7,000 7,000 7,000 7,200 7,200 GSOC Annual Fee 100 100 100 100 100 100 MGWA Dues 50 50 50 50 50 50 50 SUSA Dues 115 125 125 250 250 250 250 AWWA Dues - Utility Membership 3,340 3,400 3,400 3,475 3,475 3,500 3,500 Total 15,055 11,225 11,225 11,500 11,500 11,725 11,725 6281 UNIFORM/CLOTHING ALLOWANCE Utility Employees 4,500 4,575 3,575 4,600 4,600 4,725 4,725 Add Employee(2017)650 - - Total 5,150 4,575 3,575 4,600 4,600 4,725 4,725 6310 RENTAL EXPENSE General Rental 700 550 1,000 550 550 550 550 Scaffolding 500 500 500 500 500 500 500 Home and Garden Show (move from 6229)900 1,150 1,150 1,250 1,250 1,250 1,250 Total 2,100 2,200 2,650 2,300 2,300 2,300 2,300 6311 INSURANCE General, Auto, Property Liability 109,200 112,000 112,000 115,000 115,000 118,500 118,500 Total 109,200 112,000 112,000 115,000 115,000 118,500 118,500 6399 OTHER CHARGES LOGIS 78,500 87,550 87,550 83,000 90,960 93,700 93,700 Water Meter Customer Portal - Setup 10,500 10,500 Water Meter Customer Portal - Annual Fees 12,000 12,000 DNR Water Use Permit 40,000 41,000 32,000 35,000 35,000 37,000 37,000 MDH Service Connection Fee 100,000 - - 101,000 - Hazardous Chemical Inventory Fee 520 525 525 530 530 530 530 Generator Emission Fee 1,040 1,070 1,070 1,100 1,100 1,150 1,150 Discharge Permit/Strength Charge 5,400 6,500 6,500 700 7,000 7,000 7,000 Invensys Support 1,450 1,475 1,475 1,500 1,500 - - County Obstruction Permit 275 275 275 300 300 300 300 AMI Support - 80,000 40,000 80,000 80,000 81,000 81,000 Total 227,185 218,395 169,395 303,130 238,890 220,680 243,180 6351 CREDIT CARD FEES Annual Fees 25,000 21,000 25,000 27,000 22,000 29,000 29,000 Total 25,000 21,000 25,000 27,000 22,000 29,000 29,000 6540 TAXABLE MISC FOR RESALE Water Meters 35,000 36,000 36,000 45,000 45,000 55,000 55,000 Total 35,000 36,000 36,000 45,000 45,000 55,000 55,000 6610 DEPRECIATION Depreciation 1,230,000 1,800,000 1,800,000 1,900,000 1,900,000 1,957,000 1,957,000 Total 1,230,000 1,800,000 1,800,000 1,900,000 1,900,000 1,957,000 1,957,000 6730 CAPITAL OUTLAY - VEHICLES Replace 406 3/4 ton vehicle (toolbox, plow)- 35,700 35,700 Replace 2012 lawn mower 50/50 split w/fleet 11,000 11,000 Replace 419 3/4 ton vehicle change to 1-Ton Utility Truck 60,000 60,000 Replace 421 3/4 ton vehicle (toolbox, plow)39,000 39,000 Replace 408 - 3/4 ton vehicle (toolbox, plow)42,500 42,500 Add vehicle - new employee 35,000 - Total 35,000 46,700 46,700 99,000 99,000 42,500 42,500 6735 CAPITAL OUTLAY - OTHER IMP Wells 8 & 12 Rehabilitation 130,000 LZP3 Rehabilitation 14,000 Palomino Tower Landscape/Gate/Curb/Pave 13,000 25,000 25,000 Well 8 Phone to Fiber Upgrade (Move to 2018)25,000 25,000 NaMnO4 Piping Modifications 13,000 14,200 WTP TEGG Repairs 11,000 11,000 Palomino Res. Emergency Electrical Connections 5,000 5,000 Longridge Reservoir Rehab (to 2020)- - 900,000 900,000 WTP Roof Install Deicing Cables 21,500 21,500 Booster Station Pump Inspection (2 - 1/YR)14,000 14,000 14,000 14,000 Nordic Booster Pump Rehab Well Rehabilitation, Nos. 6,11,20, LZP4 155,000 155,000 Well 5 - Replace AC 15,000 15,500 WTP Generator Room Heater/Modifications 20,000 20,000 - - AMERSCO Recommendations - 10,000 - 360 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 65: WATER UTILITY OPERATIONS - 5305 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6735 CAPITAL OUTLAY - OTHER IMP CONTINUTED Fiber Extension Project 40,000 40,000 40,000 40,000 40,000 40,000 DNR Groundwater Monitoring Well '15&'17budgets 30,000 Gate Valve Replacement 25,000 25,000 25,000 25,000 25,000 30,000 30,000 Water Storage Res Rehab - Valleywood 768,000 Replace Water Meter System 2,000,000 2,000,000 700,000 2,000,000 2,000,000 2,000,000 2,000,000 Water conservation grant program (irrigation sensors)10,000 10,000 Palomino Reservoir wash/insp 8,800 8,800 Utilities Garage Door Replacement 12,000 12,000 Nordic Booster Station Replace AC 15,000 15,000 Well 19 Replace AC 7,000 7,000 Well 10 Replace AC 10,000 10,000 GPS Unit/Software - Replace 15,000 15,000 Well 11 Driveway Replace (with JCRR project)10,000 10,000 Pressure Station R&R (with JCRR project)100,000 100,000 Water Break Street Patching 50,000 50,000 50,000 50,000 Well Rehabilitation, Nos. 4, 13, HZP4 no well 16 121,000 121,000 Install valve 135th St @ Foliage Ave 20,000 20,000 Water Main Replace Diamond Path N of Evermoor 330,000 330,000 DNR Groundwater Monitoring Well - SCADA 30,000 30,000 WTP - replace ladders pumping chamber 10,000 5,600 Quarry Point Fence Extension 25,000 13,000 Quarry Point Tower Int Rehab (move to '21 $226K)- Storage Reservoir Tank Maint. (Nordic) wash/insp 8,500 8,500 Hydraulic Valve Operation Wrench Replacement 10,000 10,500 Well Rehabilitation, Nos. 1,2,18, LZP1 144,000 144,000 Water Main Lining/Replace Diamond Path 775,000 300,000 Longridge/Harwell Corrosion Mitigation 300,000 300,000 900,000 900,000 2017 Street & Utility Recon (Pal Hills 3rd & 4th,)1,100,000 2018 Street & Utility Recon (Redwood, JCRR, 133rd & 134th)1,085,000 967,000 2019 Street & Utility Recon (Surrey No. & So.)- - 2019 Street & Utility (JCRR)693,000 692,787 2019 Street & Utility Recon (AV 11th,12th)916,000 915,247 2020 Street & Utility Recon (Cimarron, Surrey, Gardenview)1,900,000 1,900,000 Harwell/Havelock/160th St Watermain Loop (move 175,000 175,000 175,000 Total 4,225,000 4,720,500 2,853,300 4,959,500 4,958,534 5,468,800 5,468,800 6910 BOND PRINCIPAL 2013 WTP Bonds ($10.8M)380,000 385,000 385,000 395,000 395,000 400,000 400,000 Total 380,000 385,000 385,000 395,000 395,000 400,000 400,000 7015 BOND INTEREST 2013 WTP Bonds 207,825 192,825 192,825 185,125 185,125 177,225 177,225 Total 207,825 192,825 192,825 185,125 185,125 177,225 177,225 7110 TRANSFER TO OTHER FUNDS General Fund 335,250 344,000 344,000 350,000 350,000 360,000 360,000 Total 335,250 344,000 344,000 350,000 350,000 360,000 360,000 7125 ADMIN CHARGE TO GENERAL FUND 207,070 212,250 212,250 218,600 218,600 225,000 225,000 Total 207,070 212,250 212,250 218,600 218,600 225,000 225,000 Total Net of Personnel 8,214,115 9,150,525 7,176,575 9,735,280 9,665,074 10,387,415 10,409,915 TOTAL EXPENSES 9,311,060 10,072,535$ 8,099,385$ 10,842,600 10,769,394 11,547,915$ 11,567,415$ LESS Capital Outlay (4,260,000) (4,767,200)$ (2,900,000)$ (5,058,500) (5,057,534) (5,511,300)$ (5,511,300)$ TOTAL EXP WITHOUT CAPITAL OUTLAY 5,051,060 5,305,335 5,199,385 5,784,100 5,711,860 6,036,615 6,056,115 361 Notes: 362 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5300 66 5365 SEWER OPERATIONS Public Works DESCRIPTION OF ACTIVITY The Sanitary Sewer Utility Division is responsible for operating and maintaining the sanitary sewer conveyance system and piping portion of the storm sewer drainage system. The City’s sanitary sewer system includes of 203 miles of sewer pipe; 5,550 manhole structures; and 9 sanitary lift stations. This business unit also provides funding for wastewater treatment charges through the regional wastewater treatment plant system operated by Metropolitan Council Environmental Services. SERVICE CATEGORIES The Sanitary Sewer Utility Division provides wastewater service to 50,000 customers within the City of Apple Valley. The following services are provided within this division. 1. Wastewater Conveyance Services  Safely convey an average annual volume of 1.2 billion gallons of wastewater for customer within the City of Apple Valley  Coordinate disposal of wastewater into trunk and interceptor sewers located at the City borders, including the Metropolitan Council Environmental Services system, the City of Burnsville (northwestern portion of Apple Valley) and the City of Eagan (Minnesota Zoo, Lebanon Hills Regional Park and Briar Oaks Development)  Wastewater is processed at the regional Empire and Seneca wastewater treatment plants owned and operated by Metropolitan Council Environmental Services 2. Maintenance, Inspection and Cleaning Services  Conduct inspections of approximately 10 miles of sewers per year using remote control televising inspection equipment to assess pipe condition, detect locations of pipe failure and blockage within the collection system  Perform manhole inspections and pipe system cleaning for approximately 65 miles of sanitary sewers per year using City jetting and vacuum equipment to maintain system conveyance capacity and minimize sewer backups  Repair damaged or deteriorated segments of the pipe and manhole system using cured in place lining, high performance coatings or infrastructure replacement work 3. Lift Station Operation Services  Maintain sanitary sewer lift stations, including inspection of station controls, testing of alarm systems and review of electrical components to ensure reliability  Remove and repair damaged pumps and other station components  Continuously monitor alarms and security status with SCADA System 363 MAJOR OBJECTIVES FOR 2019 • Maintain compliance with Federal and State mandates. • Adopt the updated Sanitary Sewer Master Plan completed as part of the Comprehensive Plan process with complete city-wide modeling. • Implement web-based asset management software and deploy mobile devices for field staff. • Replace combination jet/vac sewer cleaning truck. MAJOR OBJECTIVES FOR 2020 • Maintain compliance with Federal and State mandates. • Maintain sanitary sewer system with zero sewer backups. • Sanitary Lift Station 7 control and landscape upgrade. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2015 2016 2017 2018 2019 2020 Number of Gallons Conveyed (in billions) 1.2 1.1 1.2 1.1 1.1 1.1 Miles of Sewer Cleaned 54 65 47 60 68 68 Number of Sewer Backups within System per year 2 2 1 0 0 0 Regular Status Personnel Schedule – FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 Public Works Superintendent .5 .5 Public Works Supervisor .5 .5 .5 Department Specialist 1 1 1 1 1 1 Utilities Foreman 1 1 1 1 1 1 Technical Specialist 1 2 2 1 1 1 Maintenance II / I 3 2 2 2 2 4 GIS Tech FT position split with 1510, 5305,5505 0 0 0.25 0.25 0.25 0.25 Temporary Status Personnel Schedule - Hours Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 Seasonal 1,900 1,950 2,000 2,000 2,000 2,000 364 Summary Budget Department 66 -Sewer Operations 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Adopted Adopted Adopted Adopted Revenue: Utility Charges 4,738,751 4,847,599 5,152,407 5,064,000 5,212,000 5,603,000 5,967,000 Investment Earnings 43,141 30,357 20,891 105,000 100,000 100,000 100,000 Shared Rev w/ Water 48,467 48,016 53,928 60,000 60,000 60,000 60,000 Met Council-Share of LS#3 - 277,450 - - - - - Other Revenue (444) 13,444 4,849 - - - - 4,829,915 5,216,866 5,232,075 5,229,000 5,372,000 5,763,000 6,127,000 Expenditures: Salaries & Wages 371,170 436,957 421,846 515,050 679,215 571,760 594,530 Emp. Benefits 167,681 219,943 210,827 195,465 262,520 229,635 243,465 Supplies 59,572 81,356 51,113 70,185 81,195 72,155 79,960 Contractual Serv.33,997 20,522 38,667 85,905 46,425 38,000 46,840 Utilities 27,766 22,509 27,297 33,100 29,000 29,000 30,000 Repairs & Maint.20,163 22,438 62,404 103,895 86,455 73,800 74,800 Training/Travel/Dues 4,850 7,619 8,544 8,160 15,575 16,170 16,610 MCES Sewer Charges 2,512,301 2,760,605 2,901,394 2,700,000 2,839,000 3,042,500 3,217,500 Other Exp.161,346 167,770 259,096 247,575 265,425 290,760 282,900 VISA / MC charges - 19,443 22,063 17,500 19,000 25,000 25,000 Depreciation 684,074 946,612 1,115,675 710,000 1,000,000 1,120,000 1,150,000 Capital Outlay not Capitalize 8,325 - 8,964 - - - - Transfers/admin chg to GF 504,250 510,500 529,000 529,000 552,800 569,500 587,000 Transfers to other funds 68,000 - 209,750 - - - - Total Exp 4,623,495 5,216,274 5,866,640 5,215,835 5,876,610 6,078,280 6,348,605 Net Income 206,420 592 (634,565) 13,165 (504,610) (315,280) (221,605) Change in Cash: Less: Capital outlay (1,041,854) (614,636) (1,601,028) (1,560,000) (1,502,600) (1,461,385) (1,552,500) Add: Depreciation 684,074 946,612 1,115,675 710,000 1,000,000 1,120,000 1,150,000 Net Change in Cash (151,360) 332,568 (1,119,918) (836,835) (1,007,210) (656,665) (624,105) 2019 Capital Outlay Street & Utility Recon (AV 11th and JCRR) $1,146,385 Lift 1 Pump 3 Replacement $ 60,000 Fiber Installation $ 40,000 Gap Vax Replacement (401 50/50 split with 5505) $ 215,000 $1,461,385 2020 Capital Outlay Street & Utility Recon (Cimarron, Surrey, Garden View) $1,360,000 Fiber Installation $ 40,000 Lift 10 Pump 2 Replacement $ 10,000 Lift 7 Control and Landscape Improvements $ 65,000 Intercommunity Flow Meter JCRR w/ Eagan $ 35,000 Vehicle 418 Replacement $ 42,500 $1,552,500 365 City of Apple Valley Department Expense Summary Budget Years (2019-2020) SEWER OPERATIONS Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 352,935 390,427 390,885 597,060 220,246 483,840 483,840 511,500 511,500 6111 - SALARY PART-TIME 0 524 0 0 6112 - SALARY-SEASONAL TEMP 10,382 17,275 12,816 18,000 2,399 18,500 18,500 19,000 19,000 6113 - OVERTIME-REGULAR EMPLOYEES 26,694 35,690 37,347 45,150 18,188 46,600 46,600 48,000 48,000 6118 - VACATION PAY -2,889 7,752 19 0 6121 - INSURANCE CASH BENEFIT 1,397 1,680 2,160 1,080 6122 - COMP REQUEST -17,348 -16,390 -21,381 -17,689 6123 - SALARY-OTHER 19,005 22,820 22,820 16,030 16,030 6105 - SALARIES AND WAGES 371,170 436,957 421,846 679,215 224,224 571,760 571,760 594,530 594,530 6138 - MEDICARE 5,221 6,018 6,008 9,725 3,116 8,290 8,290 8,625 8,625 6139 - FICA 22,325 25,733 25,690 41,585 13,324 35,450 35,450 36,870 36,870 6141 - PENSIONS-PERA 27,171 30,768 30,514 48,955 16,542 40,480 40,480 43,175 43,175 6142 - WORKERS COMPENSATION 12,656 15,342 15,259 26,485 7,720 21,080 21,080 22,545 22,545 6144 - LONG-TERM DISABILITY INSURANCE 1,043 1,144 937 1,670 434 1,395 1,395 1,450 1,450 6145 - MEDICAL INSURANCE 83,289 93,627 111,487 134,100 60,153 125,280 122,940 133,200 130,800 6146 - DENTAL INSURANCE 8,225 8,374 8,154 4,065 6147 - LIFE INSURANCE-BASIC 40 42 46 23 6148 - LIFE INSURANCE-SUPP/DEPEND 642 924 1,186 559 6170 - EMPLOYEE PAID PREMIUMS -15,969 -6,001 6125 - EMPLOYEE BENEFITS 160,612 181,973 183,312 262,520 99,935 231,975 229,635 245,865 243,465 6100 - TOTAL PERSONNEL SERVICES 531,782 618,930 605,158 941,735 324,160 803,735 801,395 840,395 837,995 6210 - OFFICE SUPPLIES 121 211 237 250 184 250 250 250 250 6211 - SMALL TOOLS & EQUIPMENT 6,535 14,460 7,883 24,090 9,633 8,555 8,555 13,700 13,700 6212 - MOTOR FUELS/OILS 15,595 12,448 13,180 16,615 8,080 16,875 16,875 18,335 18,335 6214 - CHEMICALS 0 0 0 0 0 6215 - EQUIPMENT-PARTS 28,166 40,184 16,640 27,300 5,768 33,000 33,000 33,900 33,900 6216 - VEHICLES-TIRES/BATTERIES 2,740 5,765 3,531 3,275 240 3,810 3,810 4,025 4,025 6229 - GENERAL SUPPLIES 6,416 8,289 9,641 9,665 2,338 9,665 9,665 9,750 9,750 6205 - SUPPLIES 59,572 81,356 51,113 81,195 26,244 72,155 72,155 79,960 79,960 6235 - CONSULTANT SERVICES 27,833 15,030 26,758 30,275 10,817 23,100 16,000 23,600 23,600 6237 - TELEPHONE/PAGERS 304 360 305 1,250 551 2,450 1,350 3,040 3,040 6238 - POSTAGE/UPS/FEDEX 565 648 1,262 1,000 6,162 1,000 4,000 1,000 4,000 6239 - PRINTING 559 0 1,307 500 1,215 500 500 500 500 6240 - CLEANING SERVICE/GARBAGE 2,445 1,351 2,845 4,000 1,486 4,500 4,500 4,500 4,500 6249 - OTHER CONTRACTUAL SERVICES 2,291 3,133 6,191 9,400 9,311 11,650 11,650 11,200 11,200 6230 - CONTRACTUAL SERVICES 33,997 20,522 38,667 46,425 29,542 43,200 38,000 43,840 46,840 6255 - UTILITIES-ELECTRIC 26,979 22,081 26,854 28,000 8,086 28,000 28,000 29,000 29,000 6256 - UTILITIES-NATURAL GAS 787 427 443 1,000 200 1,000 1,000 1,000 1,000 6250 - UTILITIES 27,766 22,509 27,297 29,000 8,286 29,000 29,000 30,000 30,000 6265 - REPAIRS-EQUIPMENT 19,113 8,648 50,206 33,805 2,608 50,300 41,300 50,300 41,300 6266 - REPAIRS-BUILDING 0 0 0 0 6269 - REPAIRS-OTHER 1,050 13,789 12,198 52,650 2,424 32,500 32,500 33,500 33,500 6260 - REPAIRS AND MAINTENA 20,163 22,438 62,404 86,455 5,032 82,800 73,800 83,800 74,800 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 963 2,453 2,515 3,400 1,879 3,800 3,800 3,850 3,850 6276 - SCHOOLS/CONFERENCES/EXP OTHER 0 450 1,329 0 416 6277 - MILEAGE/AUTO ALLOWANCE 1,225 1,276 1,293 1,850 699 1,850 1,850 1,850 1,850 6278 - SUBSISTENCE ALLOWANCE 0 300 300 300 450 300 300 300 300 6280 - DUES & SUBSCRIPTIONS 414 191 553 7,325 5,767 7,370 7,370 7,685 7,685 366 City of Apple Valley Department Expense Summary Budget Years (2019-2020) SEWER OPERATIONS Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6281 - UNIFORM/CLOTHING ALLOWANCE 2,248 2,949 2,553 2,700 623 2,850 2,850 2,925 2,925 6270 - TRNG/TRAVL/DUES/UNIF 4,850 7,619 8,544 15,575 9,834 16,170 16,170 16,610 16,610 6200 - TOTAL OPERATING COSTS 146,347 154,444 188,025 258,650 78,938 243,325 229,125 254,210 248,210 6310 - RENTAL EXPENSE 0 0 0 275 0 300 300 300 300 6311 - INSURANCE-PROPERTY/LIABILITY 89,000 93,504 98,175 100,600 50,300 103,600 103,600 106,700 106,700 6317 - METRO WASTE CONTROL PAYMENT 2,512,301 2,760,605 2,901,394 2,839,000 1,656,515 3,042,500 3,042,500 3,195,000 3,195,000 6318 - BURNSVILLE/EAGAN SWR REIMBURSE 72,387 74,316 78,437 77,000 32,376 80,800 78,800 82,200 82,200 6333 - GENERAL-CASH DISCOUNTS -42 -50 -51 -25 6351 - VISA/BANK CHARGES 19,443 22,063 19,000 11,782 25,000 19,600 25,000 25,000 6399 - OTHER CHARGES 0 0 82,536 87,550 45,432 83,000 113,460 93,700 116,200 6301 - OTHER EXPENDITURES 2,673,647 2,947,818 3,182,553 3,123,425 1,796,380 3,335,200 3,358,260 3,502,900 3,525,400 6300 - TOTAL OTHER EXPENDITURES 2,673,647 2,947,818 3,182,553 3,123,425 1,796,380 3,335,200 3,358,260 3,502,900 3,525,400 6401 - EXPENDITURES 0 6400 - TOTAL EXPENDITURES 0 6610 - DEPRECIATION 684,074 946,612 1,115,675 1,000,000 105,328 1,120,000 1,120,000 1,150,000 1,150,000 6601 - TOTAL DEPRECIATION 684,074 946,612 1,115,675 1,000,000 105,328 1,120,000 1,120,000 1,150,000 1,150,000 6600 - TOTAL DEPRECIATION 684,074 946,612 1,115,675 1,000,000 105,328 1,120,000 1,120,000 1,150,000 1,150,000 6730 - CAPITAL OUTLAY-TRANSPORTATION 0 0 0 280,000 0 215,000 215,000 42,500 42,500 6735 - CAPITAL OUTLAY-OTHER IMPROVEME 8,325 0 8,964 1,222,600 -30,583 1,320,000 1,246,385 1,510,000 1,510,000 6701 - TOTAL CAPITAL OUTLAY 8,325 0 8,964 1,502,600 -30,583 1,535,000 1,461,385 1,552,500 1,552,500 6700 - TOTAL CAPITAL OUTLAY 8,325 0 8,964 1,502,600 -30,583 1,535,000 1,461,385 1,552,500 1,552,500 6801 - TOTAL CONSTRUCTION COSTS 0 0 0 0 6800 - TOTAL CONSTRUCTION COSTS 0 0 0 0 7110 - TRANSFER TO OTHER FUNDS 378,000 325,500 535,250 343,600 171,800 354,000 354,000 365,000 365,000 7125 - ADMINI CHARGE TO OTHER FUNDS 194,250 185,000 203,500 209,200 104,600 215,500 215,500 222,000 222,000 7101 - TOTAL TRANSFERS 572,250 510,500 738,750 552,800 276,400 569,500 569,500 587,000 587,000 7100 - TOTAL TRANSFERS 572,250 510,500 738,750 552,800 276,400 569,500 569,500 587,000 587,000 4,616,425 5,178,304 5,839,125 7,379,210 2,550,622 7,606,760 7,539,665 7,887,005 7,901,105 367 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 66: SANITARY SEWER UTILITY OPERATIONS - 5365 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND REVENUE 4914 Sewer Charges 5,064,000 5,212,000 5,212,000 5,603,000 5,603,000 5,967,000 5,967,000 4917 Other Sewer 60,000 60,000 60,000 60,000 60,000 60,000 60,000 5010 Investment Earnings 105,000 100,000 100,000 100,000 26,000 26,000 26,000 5499 Trans from Storm Drainage Utility Total 5,229,000 5,372,000 5,372,000 5,763,000 5,689,000 6,053,000 6,053,000 SALARIES 6110 Regular Employees 442,415 588,560 588,560 483,840 483,840 511,500 511,500 6112 Salary-Seasonal Temp 18,000 18,000 18,000 18,500 18,500 19,000 19,000 6113 Overtime - Reg 30,000 31,000 31,000 32,000 32,000 33,000 33,000 6113 Overtime - On Call Program 14,150 14,150 14,150 14,600 14,600 15,000 15,000 6123 Salaries - Other 10,485 19,005 19,005 22,820 22,820 16,030 16,030 6138 Medicare 7,180 9,725 9,725 8,290 8,290 8,625 8,625 6139 FICA 30,695 41,585 41,585 35,450 35,450 36,870 36,870 6141 Pension - PERA 35,780 48,955 48,955 40,480 40,480 43,175 43,175 6142 Worker's Compensation 20,600 26,485 26,485 21,080 21,080 22,545 22,545 6144 Long-Term Disability Insurance 1,310 1,670 1,670 1,395 1,395 1,450 1,450 6145 Hospital & Life Insurance 99,900 134,100 134,100 125,280 122,940 133,200 130,800 Reclasify Position - 50% Supervisor 8,500 8,500 Total 710,515 941,735 941,735 803,735 801,395 840,395 837,995 6210 OFFICE SUPPLIES General Office Supplies 250 250 250 250 250 250 250 Total 250 250 250 250 250 250 250 6211 SMALL TOOL & EQUIPMENT Small Tools 3,170 3,250 3,250 3,300 3,300 3,400 3,400 Electric/Air Power Tools 325 340 340 355 355 400 400 Oxygen Detector Replacement 950 900 900 900 900 900 900 Sewer Cleaning Nozzle/skid 2,500 1,100 1,100 Manhole Lifter - 5,000 7,000 Portable Sewer Meter - 4,500 3" Electric Pump Replacement - 3,000 1,000 Wireless Head Set Sewer Cleaning - 6,000 6,000 Mechanical Root Saw 3,500 - - Chain Hoist, Sling and Strap Eqiup Replace 1,000 - - 1,000 1,000 Lift 11 Mixed Flush Valve Installation 3,000 3,000 Lift 4 Mixed Flush Valve 3,000 3,000 UPS Replacement 3,000 3,000 3,000 3,000 Lift Station No. 1 Flush Valve Installation 1,900 - - Total 13,345 24,090 19,590 8,555 8,555 13,700 13,700 6212 MOTOR FUELS/OILS Nolead Fuel 2900 gal.8,000 7,330 7,000 7,400 7,400 7,900 7,900 Diesel Fuel 3140 gal.8,000 7,175 7,000 7,250 7,250 8,150 8,150 Diesel Fuel Tax 915 910 915 925 925 935 935 Oil 1,510 1,200 1,000 1,300 1,300 1,350 1,350 Total 18,425 16,615 15,915 16,875 16,875 18,335 18,335 6214 CHEMICALS Lift Station Defoamer 100 - Total 100 - - - - - - 6215 EQUIPMENT - PARTS Vehicle: sewer truck/pump, hose 11,000 11,450 11,450 Lift Stations:Pump seals, impellers, valves, filters 18,000 18,450 18,450 Generators: standby & portable 2,000 2,000 2,000 General / Other:2,000 2,000 2,000 Portable generator float charger small CAT - 500 500 Pump Seals, Impellers, Valves, Filters,etc.15,000 13,000 13,000 17,000 High Pressure Hoses 4,300 3,400 3,400 4,500 Vehicles/Sewer Trucks/Parts/Pump 7,300 6,400 6,400 7,500 Sewer Camera Wheels & Accessories 1,900 1,000 1,000 1,000 Bolts and Fittings Inventory 500 500 500 500 Air Relief Valve Parts 2,500 2,500 2,500 2,500 Reduce to trend (5,000) - - Total 26,500 27,300 27,300 33,000 33,000 33,900 33,900 6216 EQUIPMENT - TIRES/BATTERIES Batteries - Vehicles 440 450 450 460 460 465 465 Batteries - RTUs, UPSs, Controls 400 425 425 450 450 460 460 Tires 2,100 2,400 2,400 2,900 2,900 3,100 3,100 Total 2,940 3,275 3,275 3,810 3,810 4,025 4,025 368 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 66: SANITARY SEWER UTILITY OPERATIONS - 5365 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6229 GENERAL SUPPLIES Safety: PPE, cones, 1,515 1,515 1,550 1,550 Shop: Nut/bolts, cleaner, 900 900 950 950 Field: CPR, grout, paint, 2,500 2,500 2,500 2,500 Excavation: Fill, seed 1,250 1,250 1,250 1,250 General Division Supplies:3,500 3,500 3,500 3,500 Flashers, Barricades 525 540 540 Safety Equipment/First Aid 650 675 675 Paint - Lift Stations 300 250 250 Fill Material 1,000 1,000 1,000 General Division Supplies 950 1,100 1,100 Flex-seal/Sealguard - Grout Material 3,000 1,500 1,500 Chimney Patch Repair 1,000 2,000 2,000 CO2 Canisters - Sewer Camara 400 - - Grates, Covers, Castings, Rings 3,300 2,300 2,300 Cherne Ball, Rope & Air Assembly - - - Internal Chimney Seals 500 300 300 Reduce to trend (3,000) - - Total 8,625 9,665 9,665 9,665 9,665 9,750 9,750 6235 CONSULTANT SERVICES Sanitary System Modeling Services 8,000 8,000 8,000 Lift 5 Design and Inspection 25,000 - Engineering Costs Not Assessed 3,000 3,100 3,100 3,300 3,300 3,500 3,500 Audit 11,225 11,500 10,700 11,100 12,000 11,400 11,400 Cartegraph OMS Development - 10,000 10,000 - - OSHA Required Tests 650 675 675 700 700 700 700 San Sewer Comp Plan Update -Shift '15 to '17 19,000 5,000 5,000 - - Total 58,875 30,275 29,475 23,100 16,000 23,600 23,600 6237 TELEPHONES/PAGERS Cellular Phone 430 450 1,575 1,600 500 1,600 1,600 Wireless Air Card 700 800 800 850 850 1,440 1,440 Total 1,130 1,250 2,375 2,450 1,350 3,040 3,040 6238 POSTAGE/UPS/FEDEX Postage 3,650 1,000 4,000 1,000 4,000 1,000 4,000 Total 3,650 1,000 4,000 1,000 4,000 1,000 4,000 6239 PRINTING/PUBLISHING Educational Materials 500 500 500 500 500 500 500 Total 500 500 500 500 500 500 500 6240 C. SERVICE/GARBAGE REMOVAL Dumpster Special Waste 6,550 4,000 4,000 4,500 4,500 4,500 4,500 Total 6,550 4,000 4,000 4,500 4,500 4,500 4,500 6249 OTHER CONTRACTUAL SERVICES Flow Monitor/Smoke Test - I/I Investigation 8,000 4,000 4,000 4,500 4,500 4,500 4,500 Sewer Lateral Repairs 3,500 4,000 4,000 5,500 5,500 5,000 5,000 Aerial Photography Dakota Co JPA 800 800 800 900 900 900 900 Cartegraph Maintenance Fee 2,300 - - - - Traffic Control 600 600 600 750 750 800 800 Total 15,200 9,400 9,400 11,650 11,650 11,200 11,200 6255 UTILITIES - ELECTRIC Lift Stations-Sanitary 37,000 28,000 28,000 28,000 28,000 29,000 29,000 Trend Reduction (5,000) Total 32,000 28,000 28,000 28,000 28,000 29,000 29,000 6256 UTILITIES - NATURAL GAS Lift Station Generators 1,100 1,000 500 1,000 1,000 1,000 1,000 Total 1,100 1,000 500 1,000 1,000 1,000 1,000 6265 REPAIRS - EQUIPMENT Vehicle 8,800 7,000 7,000 7,300 7,300 7,300 7,300 Lift Stations: Electrical, Pumps, Controls, PLC, Rad 11,120 9,000 9,000 35,000 35,000 35,000 35,000 Generators: Inspect, Maintenace 3,000 3,000 3,000 3,000 General / Other 5,000 5,000 5,000 5,000 Calibration of Gas Detectors, Sensor Replacement 1,050 1,075 1,075 Electric Repairs/TEGG Inspection 11,000 9,000 9,000 369 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 66: SANITARY SEWER UTILITY OPERATIONS - 5365 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6265 REPAIRS - EQUIPMENT CONTINUED Pump Inspection 1,325 1,360 1,360 General Misc.3,400 3,500 3,500 Sewer Televising Camera Repair 2,700 - - Generator Maintenance 2,800 2,870 2,870 Pump Repair for San Lift Stations 11,500 9,000 9,000 Trend Reduction (9,000) (9,000) (9,000) (9,000) Total 53,695 33,805 33,805 50,300 41,300 50,300 41,300 6269 REPAIRS - OTHER Lift 1 Rag Grinder Maintenance move to 6265 2,000 2,000 Repair Sewer Lines - (CIPP or spot repair)7,700 7,900 7,900 8,000 8,000 8,000 8,000 Manholes - Protection I/I 10,500 10,500 10,500 9,000 9,000 9,750 9,750 Repair/Seal San Manhole Structures 17,000 17,250 17,250 15,500 15,500 15,750 15,750 Radio & Control Upgrades (PLCs) move to 6265 15,000 15,000 15,000 Total 50,200 52,650 52,650 32,500 32,500 33,500 33,500 6275 SCHOOL/CONF/EXP - LOCAL School & Certifications 1,800 1,850 1,850 1,950 1,950 2,000 2,000 MWOA Annual 500 500 500 550 550 550 550 MPWA Spring Conference – Director 290 300 300 300 300 300 300 Task Specific / Electrical Training 750 750 750 1,000 1,000 1,000 1,000 Total 3,340 3,400 3,400 3,800 3,800 3,850 3,850 6277 MILEAGE/AUTO ALLOWANCE 50% Superintendent 1,650 1,650 1,650 1,650 1,650 1,650 1,650 Training 200 200 200 200 200 200 200 Total 1,850 1,850 1,850 1,850 1,850 1,850 1,850 6278 SUBSISTENCE ALLOWANCE MWOA Annual/MWRA 200 300 300 300 300 300 300 Total 200 300 300 300 300 300 300 6280 DUES & SUBSCRIPTIONS MWOA Dues 55 110 110 110 110 110 110 Cartegraph Support & Hosting 7,000 7,000 7,000 7,000 7,300 7,300 Certification Renewal Fee 215 215 215 260 260 275 275 Total 270 7,325 7,325 7,370 7,370 7,685 7,685 6281 UNIFORM/CLOTHING ALLOWANCE Uniforms for 5 employees 2,500 2,700 2,700 2,850 2,850 2,925 2,925 Total 2,500 2,700 2,700 2,850 2,850 2,925 2,925 6310 RENTAL EXPENSE General Rental 250 275 275 300 300 300 300 Total 250 275 275 300 300 300 300 6311 INSURANCE General, Auto, Property Liability 98,175 100,600 100,600 103,600 103,600 106,700 106,700 Total 98,175 100,600 100,600 103,600 103,600 106,700 106,700 6317 METRO WASTE CONTROL Metropolitan Council-Environmental Services Waste Water Treatment Charges 2,700,000 2,839,000 2,839,000 3,042,500 3,042,500 3,195,000 3,195,000 Total 2,700,000 2,839,000 2,839,000 3,042,500 3,042,500 3,195,000 3,195,000 6318 BURNSVILLE/EAGAN SEWER CHRG Burnsville 22,000 24,000 25,000 25,900 24,900 26,700 26,700 Eagan 48,650 53,000 54,000 54,900 53,900 55,500 55,500 Total 70,650 77,000 79,000 80,800 78,800 82,200 82,200 6399 OTHER CHARGES LOGIS 78,500 87,550 87,550 83,000 90,960 93,700 93,700 Water Meter Customer Portal - Setup 10,500 10,500 Water Meter Customer Portal - Annual Fees 12,000 12,000 Total 78,500 87,550 87,550 83,000 113,460 93,700 116,200 6351 CREDIT CARD FEES Annual Fee 17,500 19,000 23,000 25,000 19,600 25,000 25,000 Total 17,500 19,000 23,000 25,000 19,600 25,000 25,000 6610 DEPRECIATION Sanitary 710,000 1,000,000 1,100,000 1,120,000 1,120,000 1,150,000 1,150,000 Total 710,000 1,000,000 1,100,000 1,120,000 1,120,000 1,150,000 1,150,000 6730 CAPITAL OUTLAY - VEHICLES Replace 418 3/4Ton vehicle (toolbox, plow)42,500 42,500 Jetter Replacement 402 - 280,000 200,000 Gap Vax Replacement 401 - split 5365/5505 - - - 215,000 215,000 - 280,000 200,000 215,000 215,000 42,500 42,500 370 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 66: SANITARY SEWER UTILITY OPERATIONS - 5365 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6735 CAPITAL OUTLAY - OTHER IMP Lift Station 5 Replacement 650,000 Sewer Televising Camera Replacement 135,000 Lift 9 Knife Valve Replacement 5,000 Lift 5 Grinder Pump Installation 45,000 Lift 10 pump 2 Replacement 10,000 10,000 Manhole Inspection Camera 18,000 10,000 Lift 10 driveway replacement 4,600 4,600 Lift 1 Pump Replacement (60 hp) 60,000 60,000 60,000 60,000 60,000 Fiber Installation Project 40,000 40,000 40,000 40,000 40,000 40,000 Lift 7 Controls & Landscape Upgrade/Add Sidewalk move to 2020 40,000 - 65,000 65,000 Inter-Community Flow Meter Eagan (Delay JPA und 10,000 - - 35,000 35,000 Lift 1 Rag Grinder & Installation CIPP End to End Line180' 146th St Ct Portable Message Board Replacement (5365/5505) 2017 Street & Utility Recon (Pal Hills 3rd &4th,)700,000 2018 Street & Utility Recon (Redwood Dr and 133rd/134th)1,060,000 1,060,000 2019 Street & Utility Recon (AV 11th/12th & JCRR) 1,220,000 1,146,385 2020 Street & Utility Proj (Cimarron, Surrey, Garden View)1,360,000 1,360,000 Total 1,560,000 1,222,600 1,219,600 1,320,000 1,246,385 1,510,000 1,510,000 7110 TRANSFERS TO OTHER FUNDS Annual Transfer to General Fund 325,500 343,600 343,600 354,000 354,000 365,000 365,000 Total 325,500 343,600 343,600 354,000 354,000 365,000 365,000 7125 ADMIN CHARGE TO OTHER FUNDS Annual Admin Charge to General Fund 203,500 209,200 209,200 215,500 215,500 222,000 222,000 Total 203,500 209,200 209,200 215,500 215,500 222,000 222,000 Total Net of Personnel 6,065,320 6,437,475 6,458,100 6,803,025 6,738,270 7,046,610 7,063,110 TOTAL EXPENSES 6,775,835$ 7,379,210$ 7,399,835$ 7,606,760$ 7,539,665$ 7,887,005$ 7,901,105$ LESS CAPITAL OUTLAY (1,560,000)$ (1,502,600)$ (1,419,600)$ (1,535,000)$ (1,461,385)$ (1,552,500)$ (1,552,500)$ Total Exp without Capital Outlay 5,215,835$ 5,876,610$ 5,980,235$ 6,071,760$ 6,078,280$ 6,334,505$ 6,348,605$ 371 Notes: 372 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5500 69 5505 STORM DRAINAGE UTILITY Public Works DESCRIPTION OF ACTIVITY The Storm Drainage Utility provides funding for the operation and maintenance of the City’s storm water drainage system and management of surface water bodies. A majority of expenses for this business unit relate to improvement projects to fulfill State and Federal mandates for pollutant load reductions to lakes, maintenance of the municipal drainage system, drainage costs related to the annual street improvement program, and acquisition of drainage easements. SERVICE CATEGORIES The Storm Drainage Utility Division provides for the operation and maintenance of the municipal storm drainage system within the City of Apple Valley. The City’s drainage system controls and conveys drainage from an estimated 8.1 billion gallons of precipitation each year. This utility service is provide by City Public Works Department staff using city-owned equipment and contract services for capital improvement projects and related services. The following services are provided within this division. 1. Drainage System Maintenance Services  Provide repair and maintenance for 8,240 storm sewer manholes/catch basins and 170 miles of storm sewer pipe within the drainage network  Inspect and remove accumulated sediment from 320 storm water management ponds and best management practices located throughout the drainage system within the City.  Inspect and maintain 12 storm water pumping stations and associated force main 2. System Flood Control Services  Monitor water levels in lakes and ponds in response to severe precipitation events  Perform drainage analysis to determine solutions to flooding events  Review building plans to ensure proper structure elevations above high water levels 3. System Management and Regulatory Services  Prepare mandatory MS4 permit documents and respond to evolving requirements associated with the Federal Clean Water Act  Perform water quality testing for surface water bodies  Coordinate storm water management activities with Vermillion River Watershed Management Organization  Coordinate surface water improvement projects in conjunction with the City of Burnsville. Provide funds for payment of annual dues for required membership to the Black Dog Watershed Management Organization 373 MAJOR OBJECTIVES FOR 2019 AND 2020 Work plans are designed to meet Federal and State mandates for storm water quality which continue to increase at escalating rates. Similar to many other cities, the utility will be financially strained in future years to meet increased regulations and required capital investments for storm water management demands. Due to planned road reconstruction projects inside the Keller Lake Watershed area, additional grant funds for innovative stormwater improvements have been sought for new practices in neighborhoods for 2019 and 2020. MAJOR OBJECTIVES FOR 2019  Maintain compliance with Federal and State mandates for storm water quality.  Apply for new permit coverage to meet the City’s MS4 requirements.  Adopt an updated Surface Water Management Plan with new, complete city-wide modeling.  Seek additional grant funding for new stormwater practices in reconstruction areas to alleviate flooding and water quality issues.  Implement innovative stormwater improvements in the planned road reconstruction projects inside TMDL watersheds. MAJOR OBJECTIVES FOR 2020  Maintain compliance with Federal and State mandates for storm water quality.  Implement innovative stormwater improvements in the planned road reconstruction projects inside the TMDL watersheds: Keller Lake, Alimagnet Lake, Long Lake, Farquar Lake, East Lake (McNamara Pond drainage).  The City received commitments from the Vermillion River Joint Powers Organization (VRWJPO) and Minnesota Board of Water and Soil Resources (BWSR) to provide matching grants for water quality improvement projects in the Farquar, Alimagnet, and Keller Lake watersheds to help address TMDLs in 2019 and 2020. The City will continue to seek additional grants to assist with funding water quality improvements in our TMDL areas, and to maximize cost savings by coordinating projects with other City capital improvement projects where feasible. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2015 2016 2017 2018 2019 2020 Staff hours to address State MS4 Permit Requirements 3,200 3,300 3,300 3,300 3,400 3,300 Number of lake water quality samples 240 240 240 240 240 240 Number of Mandated TMDL Studies Active in City* 5 5 5 5 5 5 *Long & Farquar TMDL Alimagnet Keller East Lake (Lakeville) Lower Miss Fecal Coliform 374 Regular Status Personnel Schedule – FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 Water Quality Tech Exist Position Shifted from 1500 1 1 1 1 1 1 Public Works Natural Resources/GIS Tech 1 1 0 0 0 0 GIS Tech FTE split with 1510, 5300 & 5365 0 0 0.25 0.25 0.25 0.25 Natural Resources Tech FT Position split with 1500 0 0 0.5 0.5 0.5 0.5 Maintenance I/II Exist Position Shifted from 1600 0 1 1 1 1 1 Summary Budget Department 69 Storm Drainage 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Utility Charges 1,628,773 1,693,956 1,768,067 1,710,000 1,796,000 1,886,000 1,980,000 Grants 2,400 - 96,257 - - 190,000 244,000 Other Revenue 588 24,396 60,326 5,000 5,000 5,000 60,000 Contributed Rev. (trunk fees)204,641 446,890 1,775 - - - - Investment Earnings 33,600 51,377 37,047 32,000 33,000 38,000 40,000 1,870,001 2,216,619 1,963,472 1,747,000 1,834,000 2,119,000 2,324,000 Expenditures: Salaries & Wages 198,784 193,881 193,392 180,070 215,315 218,420 226,460 Emp. Benefits 61,011 73,748 64,952 46,950 69,050 58,830 62,470 Supplies 9,409 6,406 22,833 41,023 49,120 46,420 44,270 Contractual Serv.125,231 139,379 376,646 359,475 363,950 291,305 500,125 Utilities 57,197 79,452 70,494 57,800 62,800 64,800 66,800 Repairs & Maint.42,611 21,665 8,728 52,750 59,225 51,500 54,000 Training/Travel/Dues 1,459 2,474 2,433 3,765 11,905 12,400 13,115 Other Exp.9,701 6,829 7,770 9,100 9,515 19,425 19,950 Depreciation 535,769 575,256 995,490 550,000 575,000 1,000,000 1,000,000 Debt Service-Interest 68,331 80,981 62,142 49,480 46,280 42,650 38,700 Capital Outlay not capitalized 20,001 - 34,356 - - - - Admin fee to Gen. Fund 315,500 300,000 339,660 339,660 348,000 360,000 370,000 Transfer to other funds 55,000 - - - - - - Transfer to Sewer Fund - - - - - - - Total Exp 1,500,004 1,480,071 2,178,896 1,690,073 1,810,160 2,165,750 2,395,890 Net Income 369,997 736,548 (215,424) 56,927 23,840 (46,750) (71,890) Net change in cash add: Depreciation 535,769 575,256 995,490 550,000 575,000 1,000,000 1,000,000 Debt Service - Principal (150,000) (155,000) (155,000) (160,000) (165,000) (165,000) (170,000) Capital Outlay (561,230) (574,179) (714,773) (783,000) (1,326,800) (1,725,570) (3,127,000) Debt Issued - - - - - - - Net Change in Cash 194,536 582,625 (89,707) (336,073) (892,960) (937,320) (2,368,890) 375 Debt Service Schedule: Bonds of 2011a Total Year Principal Interest Principal Interest 2015 150,000 55,582 150,000 55,582 2016 155,000 52,582 155,000 52,582 2017 160,000 49,482 160,000 49,482 2018 165,000 46,282 165,000 46,282 2019 165,000 42,652 165,000 42,652 2020 170,000 38,692 170,000 38,692 2021 175,000 34,272 175,000 34,272 2022 180,000 29,372 180,000 29,372 2023 185,000 24,062 185,000 24,062 2024 200,000 18,235 200,000 18,235 2025 210,000 11,535 210,000 11,535 2026 125,000 4,500 125,000 4,500 2019 Capital Outlay Gap Vax Replacement (401 50/50 split with 5505) $ 215,000 ReplacePickup # 604 $ 23,200 Street & Utility Improvement (JCRR) $ 311,450 Street & Utility Improvement (AV 11th and12th) $ 637,920 Easement Acquisition $ 50,000 Briar Oaks Lift Easements $ 25,000 Briar Oaks Improvements $ 70,000 Alimagnet Lake Retrofits (AL-P3) $ 40,000 Sunset Pond Improvements (AL-8 Alimagnet Retrofits) $ 50,000 Farquar Sluice Gate & Hunters Wood Valves $ 33,000 133rd/Gossamer Storm Pipe Repairs $ 35,000 Cedar Knolls Pump Upgrade $ 45,000 Sunset Pond Improvements $ 40,000 Cobblestone Manor Improvements $ 50,000 General Stormwater Improvements $ 100,000 $ 1,725,570 2020 Capital Outlay Redwood Pond Improvements $ 385,000 General Stormwater Improvements $ 100,000 Erickson Park Stormwater Improvements $ 130,000 Easement Acquisition $ 50,000 Sediment Removal $ 52,000 Alimagnet Weed/Leaf Device $ 30,000 Farquar Storm Lift R&R $ 790,000 Highwood Way Catch Basin Rebuild $ 50,000 Street & Utility Improvement $ 1,540,000 $ 3,127,000 376 City of Apple Valley Department Expense Summary Budget Years (2019-2020) STORM DRAINAGE UTILITY Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 180,715 169,611 175,378 187,720 72,651 190,860 190,860 197,900 197,900 6112 - SALARY-SEASONAL TEMP 1,583 2,088 4,059 0 6113 - OVERTIME-REGULAR EMPLOYEES 18,075 20,565 13,274 20,000 4,174 21,000 21,000 22,000 22,000 6118 - VACATION PAY 85 3,347 53 0 6121 - INSURANCE CASH BENEFIT 1,397 1,440 960 360 6122 - COMP REQUEST -3,072 -3,170 -332 0 6123 - SALARY-OTHER 7,595 6,560 6,560 6,560 6,560 6105 - SALARIES AND WAGES 198,784 193,881 193,392 215,315 77,185 218,420 218,420 226,460 226,460 6138 - MEDICARE 2,849 2,740 2,776 3,120 1,112 3,165 3,165 3,285 3,285 6139 - FICA 12,183 11,716 11,868 13,350 4,757 13,540 13,540 14,050 14,050 6141 - PENSIONS-PERA 14,679 14,026 14,118 16,150 5,759 16,380 16,380 16,995 16,995 6142 - WORKERS COMPENSATION 6,505 5,134 7,622 10,095 3,239 11,520 11,520 12,275 12,275 6144 - LONG-TERM DISABILITY INSURANCE 300 335 180 535 62 545 545 565 565 6145 - MEDICAL INSURANCE 19,275 21,738 14,975 25,800 4,407 14,160 13,680 15,600 15,300 6146 - DENTAL INSURANCE 1,289 1,207 813 284 6147 - LIFE INSURANCE-BASIC 12 12 8 3 6148 - LIFE INSURANCE-SUPP/DEPEND 294 308 243 94 6125 - EMPLOYEE BENEFITS 57,387 57,216 52,603 69,050 19,717 59,310 58,830 62,770 62,470 6100 - TOTAL PERSONNEL SERVICES 256,171 251,097 245,995 284,365 96,902 277,730 277,250 289,230 288,930 6210 - OFFICE SUPPLIES 0 0 0 0 6211 - SMALL TOOLS & EQUIPMENT 2,664 2,249 2,770 2,700 31 5,090 3,890 3,300 3,300 6212 - MOTOR FUELS/OILS 417 6214 - CHEMICALS 70 0 0 1,350 0 450 450 500 500 6215 - EQUIPMENT-PARTS 2,038 1,624 16,768 30,580 20,916 31,900 31,900 32,420 32,420 6229 - GENERAL SUPPLIES 4,637 2,533 3,295 14,490 2,689 10,180 10,180 8,050 8,050 6205 - SUPPLIES 9,409 6,406 22,833 49,120 24,053 47,620 46,420 44,270 44,270 6231 - LEGAL SERVICES 0 0 1,784 46 500 0 500 0 6231 - LEGAL SERVICES 0 0 0 0 6234 - CITY ENGINEER CONSULTANT SERV 788 6234 - CITY ENGINEER CONSULTANT SERV 0 0 5,439 286 6235 - CONSULTANT SERVICES 52,054 37,048 241,775 174,775 42,388 39,695 39,695 57,100 57,100 6235 - CONSULTANT SERVICES 7,803 1,184 17,867 32,613 6237 - TELEPHONE/PAGERS 0 0 0 0 1,285 1,285 1,325 1,325 6239 - PRINTING 955 1,486 665 1,400 0 900 900 1,100 900 6239 - PRINTING 0 0 0 0 6240 - CLEANING SERVICE/GARBAGE 5,251 2,549 4,953 10,125 0 21,625 21,625 22,200 21,625 6249 - OTHER CONTRACTUAL SERVICES 59,167 97,113 104,163 177,650 6,180 227,800 227,800 419,175 419,175 6230 - CONTRACTUAL SERVICES 117,428 138,195 353,340 363,950 49,402 291,805 291,305 501,400 500,125 6230 - CONTRACTUAL SERVICES 7,803 1,184 23,306 32,899 6255 - UTILITIES-ELECTRIC 57,197 79,452 70,494 62,800 17,889 64,800 64,800 66,800 66,800 6250 - UTILITIES 57,197 79,452 70,494 62,800 17,889 64,800 64,800 66,800 66,800 6265 - REPAIRS-EQUIPMENT 22,956 20,533 5,277 23,325 7,563 24,500 24,500 26,000 26,000 6269 - REPAIRS-OTHER 19,655 1,132 3,450 35,900 9,213 27,000 27,000 28,000 28,000 6260 - REPAIRS AND MAINTENA 42,611 21,665 8,728 59,225 16,776 51,500 51,500 54,000 54,000 6275 - SCHOOLS/CONFERENCES/EXP LOCAL 750 535 883 3,785 618 4,470 4,470 4,985 4,985 6276 - SCHOOLS/CONFERENCES/EXP OTHER 599 1,389 1,300 212 6277 - MILEAGE/AUTO ALLOWANCE 0 0 0 120 0 130 130 130 130 6280 - DUES & SUBSCRIPTIONS 0 550 50 7,000 7,158 7,000 7,000 7,200 7,200 377 City of Apple Valley Department Expense Summary Budget Years (2019-2020) STORM DRAINAGE UTILITY Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6281 - UNIFORM/CLOTHING ALLOWANCE 109 0 200 1,000 80 800 800 800 800 6270 - TRNG/TRAVL/DUES/UNIF 1,459 2,474 2,433 11,905 8,067 12,400 12,400 13,115 13,115 6200 - TOTAL OPERATING COSTS 228,104 248,192 457,827 547,000 116,187 468,125 466,425 679,585 678,310 6200 - TOTAL OPERATING COSTS 7,803 1,184 23,306 32,899 6310 - RENTAL EXPENSE 944 244 685 1,315 300 2,325 1,325 1,350 1,350 6311 - INSURANCE-PROPERTY/LIABILITY 6,300 6,600 6,800 7,000 3,500 16,900 16,900 17,400 17,400 6312 - TAXES/SPECIAL ASSESSMENTS 0 0 0 0 6333 - GENERAL-CASH DISCOUNTS -11 -15 -4 -13 6399 - OTHER CHARGES 1,113 0 289 1,200 400 1,200 1,200 1,200 1,200 6301 - OTHER EXPENDITURES 8,345 6,829 7,770 9,515 4,187 20,425 19,425 19,950 19,950 6301 - OTHER EXPENDITURES 0 0 0 0 6300 - TOTAL OTHER EXPENDITURES 8,345 6,829 7,770 9,515 4,187 20,425 19,425 19,950 19,950 6300 - TOTAL OTHER EXPENDITURES 0 0 0 0 6610 - DEPRECIATION 535,769 575,256 995,490 575,000 14,326 600,000 1,000,000 618,000 1,000,000 6601 - TOTAL DEPRECIATION 535,769 575,256 995,490 575,000 14,326 600,000 1,000,000 618,000 1,000,000 6600 - TOTAL DEPRECIATION 535,769 575,256 995,490 575,000 14,326 600,000 1,000,000 618,000 1,000,000 6710 - CAPITAL OUTLAY-LAND 0 0 0 0 6725 - CAPITAL OUTLAY-OFFICE EQUIP 0 6730 - CAPITAL OUTLAY-TRANSPORTATION 0 0 0 258,800 0 239,000 238,200 6735 - CAPITAL OUTLAY-OTHER IMPROVEME 20,001 0 6,622 1,068,000 3,251 1,487,500 1,487,370 3,127,000 3,127,000 6701 - TOTAL CAPITAL OUTLAY 20,001 0 6,622 1,326,800 3,251 1,726,500 1,725,570 3,127,000 3,127,000 6701 - TOTAL CAPITAL OUTLAY 0 0 0 0 6700 - TOTAL CAPITAL OUTLAY 20,001 0 6,622 1,326,800 3,251 1,726,500 1,725,570 3,127,000 3,127,000 6700 - TOTAL CAPITAL OUTLAY 0 0 0 0 6810 - CONSTRUCTION IN PROGRESS 0 0 0 0 6810 - CONSTRUCTION IN PROGRESS 1,356 0 27,734 0 6815 - EASEMENT/CONDEMNATION 0 0 0 0 6801 - TOTAL CONSTRUCTION COSTS 0 0 0 0 6801 - TOTAL CONSTRUCTION COSTS 1,356 0 27,734 0 6800 - TOTAL CONSTRUCTION COSTS 0 0 0 0 6800 - TOTAL CONSTRUCTION COSTS 1,356 0 27,734 0 6910 - BOND PRINCIPAL 0 0 0 165,000 0 165,000 165,000 170,000 170,000 6901 - TOTAL DEBT SERVICE 0 0 0 165,000 0 165,000 165,000 170,000 170,000 6900 - TOTAL DEBT SERVICE 0 0 0 165,000 0 165,000 165,000 170,000 170,000 7015 - DEBT SERVICE-INTEREST 68,331 80,981 62,142 46,280 28,794 42,650 42,650 38,700 38,700 7001 - TOTAL INTEREST AND FISCAL FEES 68,331 80,981 62,142 46,280 28,794 42,650 42,650 38,700 38,700 7000 - TOTAL INTEREST AND FISCAL FEES 68,331 80,981 62,142 46,280 28,794 42,650 42,650 38,700 38,700 7110 - TRANSFER TO OTHER FUNDS 55,000 0 0 0 7125 - ADMINI CHARGE TO OTHER FUNDS 315,500 300,000 339,660 348,000 174,000 360,000 360,000 370,000 370,000 7101 - TOTAL TRANSFERS 315,500 300,000 339,660 348,000 174,000 360,000 360,000 370,000 370,000 7101 - TOTAL TRANSFERS 55,000 0 0 0 7100 - TOTAL TRANSFERS 315,500 300,000 339,660 348,000 174,000 360,000 360,000 370,000 370,000 7100 - TOTAL TRANSFERS 55,000 0 0 0 1,496,381 1,463,538 2,166,547 3,301,960 470,545 3,660,430 4,056,320 5,312,465 5,692,890 378 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 69: STORM DRAINAGE UTILITY - 5505 Public Works Department COMPANY 5500: STORM DRAIN UTILITY JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND REVENUE 4150 Grants - Other Govt Units 60,000 190,000 190,000 244,000 244,000 4918 Storm Drainage Charges 1,710,000 1,796,000 1,976,000 1,976,000 2,075,000 2,075,000 5010 Investment Interest 32,000 33,000 34,000 34,000 34,000 34,000 5399 Other Misc Revenue 5,000 5,000 5,000 5,000 5,000 5,000 Total 1,747,000 1,834,000 60,000 2,205,000 2,205,000 2,358,000 2,358,000 SALARIES 6110 Regular Employees 170,930 187,720 187,720 190,860 190,860 197,900 197,900 Includes 25% GIS Tech & 50% NR Tech 6113 Overtime - Reg 6,000 20,000 20,000 21,000 21,000 22,000 22,000 6123 Salaries - Other 3,140 7,595 7,595 6,560 6,560 6,560 6,560 6138 Medicare 1,870 3,120 3,120 3,165 3,165 3,285 3,285 6139 FICA 7,980 13,350 13,350 13,540 13,540 14,050 14,050 6141 Pension - PERA 9,655 16,150 16,150 16,380 16,380 16,995 16,995 6142 Worker's Compensation 2,490 10,095 10,095 11,520 11,520 12,275 12,275 6144 Long-Term Disability Insurance 355 535 535 545 545 565 565 6145 Hospital & Life Insurance 24,600 25,800 25,800 14,160 13,680 15,600 15,300 Position Changes Total 227,020 284,365 284,365 277,730 277,250 289,230 288,930 6211 SMALL TOOLS & EQUIPMENT UPS Replacement 3,000 3,000 3,000 3,000 Small tools for water quality & Rain Barrels 870 300 300 890 890 300 300 Mud Mats 3,000 - - - Adobe X (1 seat)220 - - - Sand nozzle and sled 5,400 - - - iPads for field staff (2)2,400 1,200 1,200 - Total 9,490 2,700 1,500 5,090 3,890 3,300 3,300 6214 CHEMICALS Alum 900 950 Barley Straw 200 400 450 450 450 500 500 Total 1,100 1,350 450 450 450 500 500 6215 EQUIPMENT - PARTS Pumps Seals, Impellers, Valves, etc.8,500 8,700 8,700 9,000 9,000 9,500 9,500 Air Relief Valve Parts 860 880 880 900 900 920 920 Sweeper Parts - transfer from Streets - 12,000 12,000 13,000 13,000 13,000 13,000 Sweeper Brooms - transfer from Streets 9,400 9,000 9,000 9,000 9,000 9,000 9,000 Total 18,760 30,580 30,580 31,900 31,900 32,420 32,420 6229 GENERAL SUPPLIES Catch Basin Castings, Mortar, Rings, Grates 6,123 8,232 3,000 4,000 4,000 3,500 3,500 Safety Equip - PPE 160 178 180 180 180 200 200 Pond outlet debris fence 1,135 1,566 400 800 800 850 850 Chimney Patch, RipRap, Matting 3,627 3,718 1,000 2,200 2,200 2,500 2,500 Water Quality General Supplies 628 796 1,200 1,000 1,000 1,000 1,000 Public Property/Easement Signs 2,000 2,000 2,000 Total 11,673 14,490 7,780 10,180 10,180 8,050 8,050 6231 LEGAL SERVICES Easement Acquisition 500 500 - 500 - Total - - 500 500 - 500 - 6235 CONSULTANT SERVICES Hearing Test, Respirator fit test, Drug, Hep B 85 90 95 95 100 100 Drainage Modeling /TMDL Assistance 12,000 12,300 12,300 12,000 12,000 30,000 30,000 MN Stormwater Coalition 1,000 1,835 1,790 1,900 1,900 2,000 2,000 MS4/Surface Water Mgmt Plan Update (2 yrs)145,000 100,000 60,000 - Blackdog WMO Annual Dues 14,750 15,000 13,224 15,000 15,000 15,000 15,000 Water Quality Analysis & Testing 9,500 9,700 9,700 9,800 9,800 10,000 10,000 Pond Debris Testing 800 850 850 900 900 Cedar Knolls Storm Lift Easement Acquisition 25,000 25,000 Cartegraph OMS On-line Conversion 10,000 10,000 Total 183,135 174,775 132,864 39,695 39,695 57,100 57,100 6237 TELEPHONES/PAGERS Cell Phones 160 325 325 325 325 Wireless Air Card 500 960 960 1,000 1,000 - - 660 1,285 1,285 1,325 1,325 6239 PRINTING/PUBLISHING Educational Mtls for MS4/Blue Thumb 900 700 400 400 400 500 400 Educational Mtls for TMDL Requirement 700 700 500 500 500 600 500 Total 1,600 1,400 900 900 900 1,100 900 6240 C. SERVICE/GARBAGE REMOVAL Landfill Dumping Fees (from Streets beginning in 2019)12,000 12,000 12,200 12,000 Sump Catch Basin Matl Disposal 6,000 6,000 5,000 5,500 5,500 5,800 5,500 Pond Debris Disposal 4,000 4,125 4,000 4,125 4,125 4,200 4,125 Total 10,000 10,125 9,000 21,625 21,625 22,200 21,625 379 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 69: STORM DRAINAGE UTILITY - 5505 Public Works Department COMPANY 5500: STORM DRAIN UTILITY JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6249 OTHER CONTRACTUAL SERVICES Lake WQ / TMDL Projects >Alimagnet Projects (Per JPA Burnsville)9,500 9,700 5,000 9,900 9,900 10,000 10,000 >Keller Lake Projects (Per JPA Burnsville)8,500 8,700 8,700 9,000 9,000 9,250 9,250 >LacLavon Projects (Per JPA Burnsville)5,500 5,600 5,600 5,700 5,700 5,900 5,900 >Water Quality CAMP Program 2,600 2,700 2,750 4,000 4,000 4,225 4,225 >Raingarden Workshop (w/SWCD)700 700 - - - >Blue Thumb Annual Dues 520 - - - >Rain Garden/Shoreline Grant Program 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Watershed Partners Annual Dues 750 750 800 800 850 850 >Wetland Health Eval. Program 3,000 3,000 4,500 4,500 4,500 4,700 4,700 > BMP Maintenance 10,000 70,000 70,000 70,000 80,000 80,000 >Iron Inhanced Sand Filter Maintenance 2,000 3,500 3,500 5,000 5,000 5,000 5,000 Long/Farquar TMDL Implement - - >Fish Stocking 1,000 1,000 1,000 1,200 1,200 >Fish Removal 8,000 - 8,000 8,000 >Farquar Weed Management 16,000 16,400 5,700 5,800 5,800 4,000 4,000 >Alum Treatment P12 and P170 3,000 >Long Lake Weed Management 3,000 3,000 3,800 4,000 4,000 4,000 4,000 Lac Lavon & Scout Lakes - - >WQ Monitoring 1,500 1,500 3,300 1,500 1,500 3,300 3,300 >Scout Lake Management Projects 2,500 2,500 2,500 2,500 3,000 3,000 Storm System Operations - - >Cobblestone - Inlet Purge 800 - >Alarm Storm L.S. Monitoring - 800 - - - >Sump CB Cleaning Contract Work 50,000 82,000 82,000 90,000 90,000 150,000 150,000 80/20 Cost Split County/City - - >Cartegraph Maintenance Fee 2,120 - - - >Aerial Photos/Pictometry Dakota County JPA 800 800 800 900 900 950 950 Storm Water Monitoring Station - Whitney Pond 69,000 69,000 >Monitoring Equipment 1,200 Farquar Storm Lift Rehab Design & Inspect 40,000 20,000 20,000 - - 60,000 60,000 Total 164,740 177,650 224,900 227,800 227,800 419,175 419,175 6255 UTILITIES - ELECTRIC Lift Stations-Storm 57,000 62,000 62,000 64,000 64,000 66,000 66,000 Birger Pond - Elect. & Maint. w/Rsmt 800 800 800 800 800 800 800 Total 57,800 62,800 62,800 64,800 64,800 66,800 66,800 6265 REPAIRS - EQUIPMENT Lift Stations 13,000 13,325 13,325 14,000 14,000 15,000 15,000 Electric Maintenance & Repair/TEGG 8,500 8,700 8,700 9,000 9,000 9,250 9,250 Pump Inspection 1,250 1,300 1,300 1,500 1,500 1,650 1,650 Lake Aeration Equipment 600 - 100 - - 100 100 Total 23,350 23,325 23,425 24,500 24,500 26,000 26,000 6269 REPAIRS - OTHER Repair Storm Sewer Pipes and Structures 10,600 10,900 10,900 12,000 12,000 13,000 13,000 Catch Basin Casting Repairs 15,800 16,000 8,000 10,000 10,000 10,000 10,000 Conduit replacement Cobblestone & Hannover 4,000 4,000 NPDES/BMP Maintenance Projects 3,000 5,000 5,000 5,000 5,000 5,000 5,000 Total 29,400 35,900 18,900 27,000 27,000 28,000 28,000 6275 SCHOOL/CONF/EXP - LOCAL Wetland Training 255 300 450 450 450 900 900 GIS Education 500 1,000 1,000 1,000 1,000 1,000 1,000 ESRI Confernce - Duluth 650 1,000 1,000 1,000 1,000 1,000 1,000 MPWA Spring Conference - Director 300 310 100 310 310 310 310 MECA Conference 300 400 430 860 860 900 900 Water Resources Conf 260 275 265 300 300 300 300 Erosion Control Training 400 500 415 550 550 575 575 Total 2,665 3,785 3,660 4,470 4,470 4,985 4,985 6277 MILEAGE / AUTO Mileage 100 120 120 130 130 130 130 Total 100 120 120 130 130 130 130 6280 DUES & SUBSCRIPTIONS Cartegraph Support & Hosting 7,000 7,000 7,000 7,000 7,200 7,200 Total - 7,000 7,000 7,000 7,000 7,200 7,200 6281 UNIFORM /CLOTHNG ALLOWANCE Uniforms 1,000 1,000 500 800 800 800 800 Total 1,000 1,000 500 800 800 800 800 6310 RENTAL EXPENSE Rentals 800 1,000 750 2,000 1,000 1,000 1,000 Home & Garden Expo Booth (split with Nat.Res.)300 315 300 325 325 350 350 Total 1,100 1,315 1,050 2,325 1,325 1,350 1,350 6311 INSURANCE Insurance 6,800 7,000 7,000 16,900 16,900 17,400 17,400 Total 6,800 7,000 7,000 16,900 16,900 17,400 17,400 380 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 69: STORM DRAINAGE UTILITY - 5505 Public Works Department COMPANY 5500: STORM DRAIN UTILITY JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6399 OTHER CHARGES Water Quality Permits (aquatic weed removal)1,200 1,200 600 1,200 1,200 1,200 1,200 Total 1,200 1,200 600 1,200 1,200 1,200 1,200 6610 DEPRECIATION Depreciation 550,000 575,000 575,000 600,000 1,000,000 618,000 1,000,000 Total 550,000 575,000 575,000 600,000 1,000,000 618,000 1,000,000 6730 CAPITAL OUTLAY - VEHICLES Replace Elgin Street Sweeper 324 (Trade in - $15,000)- 235,000 235,000 Gap Vax Replacement 401 (Split 5365/5505)- - 215,000 215,000 Replace Pick-up No. 603 - 23,800 23,800 - - - - Replace Vehicle No. 604 24,000 23,200 Total - 258,800 258,800 239,000 238,200 - - 6735 CAPITAL OUTLAY - OTHER IMP Annual Street Improvement Project 450,000 Easement Acquisition 50,000 50,000 10,000 50,000 50,000 50,000 50,000 Sediment Removal from Exist. Storm Ponds 80,000 85,000 85,000 90,000 90,000 52,000 52,000 Scout Lake Aerator (add electrical panel 2018)10,000 6,000 6,000 Briar Oaks Storm Lift Easements & Erosion Rpr 50,000 50,000 25,000 25,000 25,000 Liquor Store #3 BMP Improvements (move to Liquor Fund)3,000 - Hayes Community Center Parking Lot BMP's 40,000 14,000 Alimagnet Install Weed/Leaf Device Split $ w/Burnsville - - 30,000 30,000 Briar Oaks Improvements from Apartments, hill, water quaility 70,000 to 2019 70,000 70,000 Hunters Wood add SCADA 30,000 30,000 Apple Valley High School storm main improvements 150,000 150,000 General Stormwater Improvements 100,000 100,000 100,000 100,000 100,000 100,000 100,000 Farquar Storm Lift Lining (Temp repairs in '18, project in '20)- 20,000 20,000 - - 790,000 790,000 Farquar Install 2 Sluice Gates 25,000 25,000 Hunters Wood Replace Check Valves 8,000 8,000 Highwood Way - Rebuild Catch Basin/Pipe 50,000 50,000 133rd St/Gossamer Storm Pipe Repairs 35,000 35,000 Cedar Knolls Pump Upgrade 45,000 45,000 Sunset Pond Improvements (AL-P8 Alimagnet Retrofits)40,000 40,000 Cobblestone Manor improvements (AL-P3 Alimagnet Retrofits)50,000 50,000 Redwood Pond improvements (KL-10)385,000 385,000 Erickson Park improvements (EVR-P27)130,000 130,000 2018 Street & Utliity Recon (Redwood, 133rd & 134th)525,000 525,000 2018 Street U Utility Recon (AV 12th)32,000 32,000 2019 Street & Utility Recon (Surrey No. & So.)- - 2019 Street & Utility Recon (JCRR )311,500 311,450 2019 Street & Utility Recon (AV 11th, 12th)638,000 637,920 2020 Street & Utility Recon (Cimarron, Surrey, Garden View)1,540,000 1,540,000 Total 783,000 1,118,000 997,000 1,487,500 1,487,370 3,127,000 3,127,000 6910 BOND PRINCIPAL Principal 160,000 165,000 165,000 165,000 165,000 170,000 170,000 Total 160,000 165,000 165,000 165,000 165,000 170,000 170,000 7015 BOND INTEREST Interest 49,480 46,280 46,280 42,650 42,650 38,700 38,700 Total 49,480 46,280 46,280 42,650 42,650 38,700 38,700 7125 ADMIN FEE TO OTHER FUNDS General Fund 339,660 348,000 348,000 360,000 360,000 370,000 370,000 Total 339,660 348,000 348,000 360,000 360,000 370,000 370,000 TOTAL EXPENSES 2,633,073$ 3,351,960$ 3,208,634$ 3,660,430$ 4,056,320$ 5,312,465$ 5,692,890$ LESS CAPITAL OUTLAY (783,000)$ (1,376,800)$ (1,255,800)$ (1,726,500)$ (1,725,570)$ (3,127,000)$ (3,127,000)$ Total Exp without Capital Outlay 1,850,073$ 1,975,160$ 1,952,834$ 1,933,930$ 2,330,750$ 2,185,465$ 2,565,890$ 381 Notes: 382 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5800 62 5805 STREET LIGHT UTILITY Public Works DESCRIPTION OF ACTIVITY The Street Light Utility provides funding for the operation and maintenance of the street lights located throughout the City of Apple Valley. Approximately 3,520 street lights are located within the City. Dakota Electric Association maintains approximately 3,210 lights under a fixed rate program and the City owns and maintains approximately 308 lights along Cedar Avenue, Founders/153rd Street and Gaslight Drive. The street light system will continue to expand with future construction of the City’s street system. MAJOR OBJECTIVES FOR 2019 The major objective for 2019 within this business unit includes replacement of old HPS (High Pressure Sodium) lights to newer, energy efficient LED (Light Emitting Diode) lights as part of the City’s annual street improvement projects. Also, a mobile monitoring system for the City owned lights along Cedar Ave. is proposed to be installed. This system will help provide more timely notification of lighting problems along the City’s busiest corridor. MAJOR OBJECTIVES FOR 2020 The major objective for 2020 within this business unit includes continued replacement of old HPS (High Pressure Sodium) lights to newer, energy efficient LED (Light Emitting Diode) lights. This will be coordinated within the annual Street Improvement Program. It is also expected that a plan for the aging lighting along CSAH 42 will be developed in conjunction with the County’s Corridor Study for 42. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2015 2016 2017 2018 2019 2020 Number of DEA Street Lights 3167 3303 3330 3216 3220 3224 Number of City Street Lights 271 302 305 308 312 312 Regular Status Personnel Schedule – FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 None 383 Summary Budget Street Light Utility - 5800, Dept 62 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Adopted Proposed Proposed Proposed Revenue: Utility Charges 483,680 500,877 507,360 494,500 502,000 515,000 525,000 Grants - - - - - - Other Revenue - - - - - - Investment Earnings 1,059 1,076 995 1,000 1,000 1,000 1,000 484,739 501,953 508,355 495,500 503,000 516,000 526,000 Expenditures: Salaries and Wages 2,912 1,755 1,941 16,194 5,000 6,000 6,000 Emp. Benefits 434 269 359 - - - - Supplies 48 12,785 3,685 8,180 8,385 14,635 8,635 Contractual Serv.16,244 25,444 37,711 27,763 37,475 45,799 46,700 Utilities 513 674 1,278 - 2,000 2,100 2,153 Utilities for Resale 419,192 388,811 430,885 441,000 420,000 462,000 430,000 Repairs & Maint.- - - - - - - Training/Travel/Dues - - - - 7,000 7,000 7,000 Other Exp. / Insurance 7,300 7,704 7,893 7,893 8,090 20,500 21,500 Capital outlay - - - - 14,000 113,687 50,000 Admin fee to Gen. Fund - - - - - - - Transfer to Sewer Fund - - 15,000 - - - - Total 446,643 437,442 498,752 501,030 501,950 671,721 571,988 2019 Capital Outlay Street Project AV 11th and 12th $ 25,000 Street Project Johnny Cake Ridge Road $ 88,687 $113,687 Continue phased LED street light conversion with annual street projects. 2020 Capital Outlay Street Project Cimarron and Surrey Trail $ 50,000 Continue phased LED street light conversion with annual street projects. 384 City of Apple Valley Department Expense Summary Budget Years (2019-2020) STREET LIGHT UTILITY Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 30 0 0 0 6113 - OVERTIME-REGULAR EMPLOYEES 2,882 1,755 1,941 5,000 0 6,000 6,000 6,000 6,000 6105 - SALARIES AND WAGES 2,912 1,755 1,941 5,000 0 6,000 6,000 6,000 6,000 6138 - MEDICARE 41 26 27 0 6139 - FICA 175 111 118 0 6141 - PENSIONS-PERA 218 132 146 0 6142 - WORKERS COMPENSATION 68 0 6125 - EMPLOYEE BENEFITS 434 269 359 0 6100 - TOTAL PERSONNEL SERVICES 3,346 2,024 2,300 5,000 0 6,000 6,000 6,000 6,000 6215 - EQUIPMENT-PARTS 48 12,785 3,685 8,385 0 14,635 14,635 8,851 8,635 6205 - SUPPLIES 48 12,785 3,685 8,385 0 14,635 14,635 8,851 8,635 6235 - CONSULTANT SERVICES 0 0 0 0 0 6237 - TELEPHONE/PAGERS 914 1,604 699 2,625 130 4,144 4,144 4,272 4,200 6249 - OTHER CONTRACTUAL SERVICES 15,330 23,840 37,012 48,850 25,507 41,655 41,655 42,500 42,500 6230 - CONTRACTUAL SERVICES 16,244 25,444 37,711 51,475 25,637 45,799 45,799 46,772 46,700 6255 - UTILITIES-ELECTRIC 513 674 1,278 2,000 584 2,100 2,100 2,153 2,153 6250 - UTILITIES 513 674 1,278 2,000 584 2,100 2,100 2,153 2,153 6260 - REPAIRS AND MAINTENA 0 0 0 0 6280 - DUES & SUBSCRIPTIONS 7,000 5,368 7,000 7,000 7,000 7,000 6270 - TRNG/TRAVL/DUES/UNIF 7,000 5,368 7,000 7,000 7,000 7,000 6200 - TOTAL OPERATING COSTS 16,804 38,902 42,673 68,860 31,588 69,534 69,534 64,776 64,488 6311 - INSURANCE-PROPERTY/LIABILITY 7,300 7,704 7,893 8,090 4,045 20,500 20,500 21,500 21,500 6301 - OTHER EXPENDITURES 7,300 7,704 7,893 8,090 4,045 20,500 20,500 21,500 21,500 6300 - TOTAL OTHER EXPENDITURES 7,300 7,704 7,893 8,090 4,045 20,500 20,500 21,500 21,500 6545 - NON-TAXABLE MISC FOR RESALE 419,192 388,811 430,885 420,000 171,222 462,000 462,000 430,000 430,000 6501 - TAXABLE/NON-TAXABLE MISC RESAL 419,192 388,811 430,885 420,000 171,222 462,000 462,000 430,000 430,000 6500 - TOTAL EXPENDITURES 419,192 388,811 430,885 420,000 171,222 462,000 462,000 430,000 430,000 6735 - CAPITAL OUTLAY-OTHER IMPROVEME 0 0 0 0 0 114,000 113,687 50,000 50,000 6701 - TOTAL CAPITAL OUTLAY 0 0 0 0 0 114,000 113,687 50,000 50,000 6700 - TOTAL CAPITAL OUTLAY 0 0 0 0 0 114,000 113,687 50,000 50,000 7110 - TRANSFER TO OTHER FUNDS 15,000 0 7101 - TOTAL TRANSFERS 15,000 0 7100 - TOTAL TRANSFERS 15,000 0 446,643 437,440 498,751 501,950 206,855 672,034 671,721 572,276 571,988 385 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 62: STREET LIGHT UTILITY - 5805 (5801 Revenue, 5805 Expenses) Public Works Department COMPANY 5800: STREET LIGHT UTILITY JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTION PROP RECOMMEND PROP RECOMMEND 4919 REVENUE Street Light Utility Charges 494,050 501,000 515,000 515,000 525,000 525,000 Interest Revenue 1,000 1,000 1,000 1,000 1,000 Total 494,050 502,000 - 516,000 516,000 526,000 526,000 6113 Overtime - Reg (Street Light Survey 3x Annually)16,194 5,000 6,000 6,000 6,000 6,000 Total 16,194 5,000 - 6,000 6,000 6,000 6,000 6215 EQUIPMENT - PARTS Light Bollards Founders Ln-Damaged Equip 3,580 3,670 2,500 3,780 3,780 3,875 3,780 City Owned Street Lights - Damaged Equip 4,600 4,715 4,000 4,855 4,855 4,976 4,855 Elecsys Street Light Monitoring System 6,000 6,000 Total 8,180 8,385 6,500 14,635 14,635 8,851 8,635 6237 TELEPHONE / PAGERS Gopher State One Call Locates City-owned 2,563 2,625 1,600 2,704 2,704 2,772 2,700 Elecsys Light Monitoring Service (air time)1,440 1,440 1,500 1,500 Total 2,563 2,625 1,600 4,144 4,144 4,272 4,200 6249 OTHER CONTRACTUAL SERVICES Electric Locating Service 15,000 14,500 12,000 12,000 12,000 12,000 12,000 Electrician - Repair Damaged City-owned Lights 3,500 3,550 6,000 6,650 6,650 7,000 7,000 Cedar Ave Street Light Maint Contract 6,700 6,800 6,800 7,005 7,005 7,500 7,500 Cartegraph Conversion to On-line - 10,000 10,000 - - Repaint Ring Route Lighting 14,000 14,000 16,000 16,000 16,000 16,000 Total 25,200 48,850 48,800 41,655 41,655 42,500 42,500 6255 UTILITIES - ELECTRIC Electric for Traffic Signals - City + County 2,000 1,700 2,100 2,100 2,153 2,153 Total - 2,000 1,700 2,100 2,100 2,153 2,153 6280 DUES & SUBSCRIPTIONS Cartegraph On-line Licenses - 7,000 7,000 7,000 7,000 7,000 7,000 Total - 7,000 7,000 7,000 7,000 7,000 7,000 6311 INSURANCE Street Lights (from 5305)7,893 8,090 8,090 20,500 20,500 21,500 21,500 Total 7,893 8,090 8,090 20,500 20,500 21,500 21,500 6545 NON-TAXABLE MISC FOR RESALE Street Light Electric Charges 441,000 420,000 410,000 462,000 462,000 430,000 430,000 Total 441,000 420,000 410,000 462,000 462,000 430,000 430,000 6735 CAPITAL OUTLAY - OTHER IMP Street Project - AV 11th & 12th 25,000 25,000 Street Project - Johnny Cake Ridge Road 89,000 88,687 Street Project - Cimarron & Surrey Trail 50,000 50,000 Total 114,000 113,687 50,000 50,000 TOTAL EXPENSES 501,030$ 501,950$ 483,690$ 672,034$ 671,721$ 572,275$ 571,988$ REVENUE 494,050$ 502,000$ -$ 516,000$ 516,000$ 526,000$ 526,000$ 386 COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5600 60 5605 CEMETERY Public Works DESCRIPTION OF ACTIVITY The Cemetery Fund provides for the operation and maintenance of Lebanon Cemetery located at the intersection of Pilot Knob Road and 150th Street (County Road 42). The City of Apple Valley acquired the 10 acre cemetery in 1998 to ensure the continued operation and general upkeep of the property. Lebanon Cemetery has space for an additional 8,000 burials based on existing vacant land and plans for minor expansion of three acres along Embry Path to provide a main entrance removed from the County Road system. SERVICE CATEGORIES Management and operations of the Lebanon Cemetery is provided by Public Works Department staff using city-owned equipment and contractual services from private companies. The following services are provided within this division. 1. Cemetery Management and Lot Sales  Provide sales of cemetery lots and cremation niches  Assist customers with interment service arrangements  Manage interment records in accordance with State requirements and industry standards 2. Interment Services  Provide interments within columbarium structures and cremation boulders  Excavate traditional graves through contract with a private excavation contractor  Excavate cremation graves by City staff using city-owned equipment  Restore lawn turf for interment sites 3. Maintenance of Grounds  Provide turf mowing and trimming through contract with a commercial lawn maintenance company  Repair and maintain lawn sod, trees and landscaping throughout the cemetery grounds  Repair and maintain internal driveways, parking lots, boundary fence, entrance monuments, street lights, irrigation, and plow snow during the winter season 387 MAJOR OBJECTIVES FOR 2019 and 2020 The acquisition of an additional three acres in 2013 established the final easterly boundary of the cemetery site. In 2017, Embry Path was extended north to County Road 42 allowing access to the easterly boundary of the cemetery property and providing traffic access to 155th Street, the location of a proposed future traffic signal at Pilot Knob Road. In 2018, the interior road from the east entrance is expected to be constructed, along with improvements to the existing roadway and construction of a maintenance pad area. A coated chain link fence is also planned to be installed along the southern property line. In 2019, an extension of the existing decorative fence and brick pillars are proposed along CSAH 42, Embry Path and Pilot Knob Road. To accommodate the growing need for cremation interments, a fourth columbarium is planned for installation. The construction of a cemetery shelter for off site services is also proposed. Trees which will border the new fence and interior roadway are planned to enhance the visual aesthetics of the cemetery. In 2020, development of another boulder cremation area is planned to meet the growing requests for this option. As the cemetery expands, the addition of a paved walkway is planned from east to west through the center section of the cemetery leading to the shelter feature. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Projected Item 2015 2016 2017 2018 2019 2020 Lot / Niche Sales – Resident 53 42 83 75 80 95 Lot / Niche Sales – Non Resident 16 33 25 30 30 25 Lot / Niche Sales Total 69 75 108 105 115 115 Number of Burials 50 46 58 60 65 65 Regular Status Personnel Schedule – FTE’s Adopted Adopted Adopted Adopted Proposed Proposed Position Title 2015 2016 2017 2018 2019 2020 None 388 Summary Budget Department 60 Cemetery 2015 2016 2017 2017 2018 2019 2020 Actual Actual Actual Adopted Adopted Proposed Proposed Revenue: Sales 132,155 160,491 187,229 128,995 130,030 170,400 180,600 Other Revenues 150 225 360 2,050 2,050 2,110 2,000 Investment Earnings 10,710 9,613 7,139 11,000 8,000 8,240 4,000 143,015 170,329 194,728 142,045 140,080 180,750 186,600 Expenditures: Salaries & Wages 2,314 2,319 3,022 3,500 2,700 2,700 2,750 Emp. Benefits 449 449 591 1,003 615 625 625 Supplies 2,163 8,460 13,422 12,009 12,775 16,865 11,750 Contractual Serv.17,218 22,748 76,598 34,130 49,360 44,083 45,088 Utilities 1,434 1,284 1,588 2,204 2,345 2,410 2,800 Repairs & Maint.218 - 1,251 1,280 1,321 410 Training/Travel/Dues 1,314 781 809 1,318 8,515 8,550 8,540 Other Exp.4,910 5,684 12,127 9,819 11,930 15,885 17,215 Depreciation 19,064 19,064 19,311 19,475 19,475 19,475 19,500 Total Exp 49,084 60,789 127,468 84,709 108,995 111,914 108,678 Net Income 93,931 109,540 67,260 57,336 31,085 68,836 77,922 Change in Cash Less Capital Outlay - (22,561) (132,079) (185,000) (400,500) (376,500) (150,000) Add: Depreciation 19,064 19,064 19,311 19,475 19,475 19,475 19,500 Net Change in Cash 68,148 57,292 14,700 (80,816) (272,030) (245,111) (21,822) 2019 Capital Outlay: Fence & West Concrete Walkway $ 305,000 Irrigation Extension $ 6,500 Security Cameras $ 15,000 $ 376,500 2020 Capital Outlay: Columbarium $ 50,000 East Concrete Walkway $ 55,000 Boulder Area New Development $ 45,000 $ 150,000 389 City of Apple Valley Department Expense Summary Budget Years (2019-2020) CEMETERY Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6110 - SALARY-REGULAR EMPLOYEES 0 249 0 0 6113 - OVERTIME-REGULAR EMPLOYEES 2,314 2,070 3,022 2,700 534 2,700 2,700 2,750 2,750 6105 - SALARIES AND WAGES 2,314 2,319 3,022 2,700 534 2,700 2,700 2,750 2,750 6138 - MEDICARE 33 33 42 40 7 40 40 40 40 6139 - FICA 141 141 181 165 32 165 165 165 165 6141 - PENSIONS-PERA 174 174 227 205 40 205 205 205 205 6142 - WORKERS COMPENSATION 102 101 140 205 28 215 215 215 215 6125 - EMPLOYEE BENEFITS 449 449 591 615 107 625 625 625 625 6100 - TOTAL PERSONNEL SERVICES 2,763 2,768 3,613 3,315 641 3,325 3,325 3,375 3,375 6210 - OFFICE SUPPLIES 110 25 0 0 6211 - SMALL TOOLS & EQUIPMENT 511 2,521 5,449 7,635 0 2,281 2,281 6,855 6,855 6214 - CHEMICALS 0 6229 - GENERAL SUPPLIES 1,543 5,914 7,973 5,140 1,110 14,584 14,584 4,895 4,895 6205 - SUPPLIES 2,163 8,460 13,422 12,775 1,110 16,865 16,865 11,750 11,750 6205 - SUPPLIES 0 0 0 0 6231 - LEGAL SERVICES 0 0 0 150 2,365 150 150 155 155 6234 - CITY ENGINEER CONSULTANT SERV 9,060 6234 - CITY ENGINEER CONSULTANT SERV 15,680 0 6235 - CONSULTANT SERVICES 0 211 27,888 15,000 21,982 4,223 4,223 4,330 4,330 6239 - PRINTING 40 0 0 210 0 210 210 215 215 6240 - CLEANING SERVICE/GARBAGE 0 0 154 0 6249 - OTHER CONTRACTUAL SERVICES 17,178 22,537 32,877 34,000 2,393 39,500 39,500 40,388 40,388 6230 - CONTRACTUAL SERVICES 17,218 22,748 60,919 49,360 35,800 44,083 44,083 45,088 45,088 6230 - CONTRACTUAL SERVICES 0 0 15,680 0 6255 - UTILITIES-ELECTRIC 840 909 1,038 1,165 282 1,189 1,189 1,070 1,070 6257 - UTILITIES-PROPANE/WATER/SEWER 594 375 550 1,180 60 1,221 1,221 1,730 1,730 6250 - UTILITIES 1,434 1,284 1,588 2,345 342 2,410 2,410 2,800 2,800 6265 - REPAIRS-EQUIPMENT 218 0 0 1,280 0 1,321 1,321 410 410 6260 - REPAIRS AND MAINTENA 218 0 0 1,280 0 1,321 1,321 410 410 6276 - SCHOOLS/CONFERENCES/EXP OTHER 1,063 510 724 1,100 0 1,120 1,120 1,150 1,150 6277 - MILEAGE/AUTO ALLOWANCE 0 0 0 255 0 40 260 40 40 6280 - DUES & SUBSCRIPTIONS 251 160 85 7,160 5,368 7,170 7,170 7,350 7,350 6281 - UNIFORM/CLOTHING ALLOWANCE 112 0 0 6270 - TRNG/TRAVL/DUES/UNIF 1,314 781 809 8,515 5,368 8,330 8,550 8,540 8,540 6200 - TOTAL OPERATING COSTS 22,347 33,273 76,738 74,275 42,619 73,009 73,229 68,588 68,588 6200 - TOTAL OPERATING COSTS 0 0 15,680 0 6310 - RENTAL EXPENSE 0 0 495 0 0 6311 - INSURANCE-PROPERTY/LIABILITY 4,400 4,400 4,600 4,600 6312 - TAXES/SPECIAL ASSESSMENTS 1,670 1,673 1,547 1,670 742 1,720 1,720 1,763 1,763 6324 - CREMATION VAULTS 0 1,744 2,588 2,600 0 1,800 1,800 2,000 2,000 6325 - COLUMBARIUM 3,265 2,270 4,851 3,860 1,415 4,870 4,870 5,102 5,102 6326 - CREMATION BOULDER 0 0 852 2,600 0 1,195 1,195 1,750 1,750 6333 - GENERAL-CASH DISCOUNTS -25 -2 -39 0 6351 - VISA/BANK CHARGES 1,834 1,200 736 1,900 1,900 2,000 2,000 6301 - OTHER EXPENDITURES 4,910 5,684 12,127 11,930 2,893 15,885 15,885 17,215 17,215 6301 - OTHER EXPENDITURES 0 0 0 0 390 City of Apple Valley Department Expense Summary Budget Years (2019-2020) CEMETERY Object Account 2015 Actual 2016 Actual 2017 Actual 2018 Council Adopted Original 06/30/18 YTD Actual 2019 Dept Proposed 2019 Admin Recommend 2020 Dept Proposed 2020 Admin Recommend 6300 - TOTAL OTHER EXPENDITURES 4,910 5,684 12,127 11,930 2,893 15,885 15,885 17,215 17,215 6300 - TOTAL OTHER EXPENDITURES 0 0 0 0 6610 - DEPRECIATION 19,064 19,064 19,311 19,475 9,856 19,475 19,475 19,500 19,500 6601 - TOTAL DEPRECIATION 19,064 19,064 19,311 19,475 9,856 19,475 19,475 19,500 19,500 6600 - TOTAL DEPRECIATION 19,064 19,064 19,311 19,475 9,856 19,475 19,475 19,500 19,500 6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 0 0 400,500 0 426,500 376,500 100,000 150,000 6701 - TOTAL CAPITAL OUTLAY 0 0 0 400,500 0 426,500 376,500 100,000 150,000 6700 - TOTAL CAPITAL OUTLAY 0 0 0 400,500 0 426,500 376,500 100,000 150,000 6801 - TOTAL CONSTRUCTION COSTS 0 0 0 0 6800 - TOTAL CONSTRUCTION COSTS 0 0 0 0 7101 - TOTAL TRANSFERS 0 0 0 0 7100 - TOTAL TRANSFERS 0 0 0 0 49,084 60,789 127,468 509,495 56,009 538,194 488,414 208,678 258,678 391 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 60: CEMETERY - 5605 Public Works Department COMPANY 5600: CEMETERY FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND REVENUE 4610 Lot Sales 93,275 110,000 110,000 120,000 120,000 130,000 130,000 4612 Grave/urn Digging 29,725 37,500 37,500 40,000 40,000 40,000 40,000 4613 Monument/Marker Locating 2,565 3,750 3,750 4,000 4,000 4,000 4,000 4614 Cremation Vaults 1,280 2,200 2,200 2,400 2,400 2,400 2,400 4615 Holiday/Weekend Fee 2,150 3,750 4,500 4,000 4,000 4,200 4,200 5010 Investment Interest 11,000 8,000 8,240 8,240 4,000 4,000 5399 Other Misc Revenue 2,050 2,050 2,110 2,112 2,000 2,000 Total 142,045 167,250 157,950 180,750 180,752 186,600 186,600 SALARIES 6113 Overtime - Regular 3,500 2,700 2,700 2,700 2,700 2,750 2,750 6138 Medicare 94 40 40 40 40 40 6139 FICA 400 165 165 165 165 165 6141 Pension - PERA 472 205 205 205 205 205 6142 Worker's Compensation 37 205 215 215 215 215 Total 4,503 3,315 2,700 3,325 3,325 3,375 3,375 6211 SMALL TOOL & EQUIPMENT Hand Tools 328 335 300 346 346 355 355 Metal Detector - Monument Locator 1,150 - 1,185 1,185 Gas Powered Sprayer 1,150 Ground Thawing Equip - Replacement - 6,150 2,700 - - Cremation Vault Stand - Holland 3,000 Trimmer 200 200 Backpack Blower 250 250 Snow Blower 650 - - - Mud Mats 6,000 Mantis Tiller 300 300 Auger Bits 2,500 2,500 Compactor 3,000 3,000 Tent - - - 1,000 1,000 Total 29,590 7,635 7,150 2,281 2,281 6,855 6,855 6229 GENERAL SUPPLIES Tree/Shrub/Annual Flower Replacement 1,907 1,955 1,955 2,013 2,013 2,065 2,065 Pulverized Dirt 482 495 495 509 509 520 520 Seed 533 545 545 563 563 575 575 Flags, Carpet, Wood, etc. 1,046 1,070 1,070 1,104 1,104 1,130 1,130 Hydroseed Supplies 564 575 575 595 595 605 605 Temporary Name Plates 500 500 Lot Markers 500 500 500 Signage 3,500 3,500 Concrete Storage Bins 4,800 4,800 Map Stand 1,000 1,000 Total 5,032 5,140 5,140 14,584 14,584 4,895 4,895 6231 LEGAL SERVICES Legal Services Fees 256 150 150 150 150 155 155 Total 256 150 150 150 150 155 155 6235 CONSULTANT SERVICES Engineering & Surveying (New area) 4,000 15,000 15,000 4,223 4,223 4,330 4,330 Total 4,000 15,000 15,000 4,223 4,223 4,330 4,330 6239 PRINTING/PUBLISHING News Ads, Brochures, Deeds, etc.205 210 200 210 210 215 215 Total 205 210 200 210 210 215 215 6249 OTHER CONTRACTUAL SERVICES Grave Excavation 13,069 11,000 11,000 11,500 11,500 11,788 11,788 Cartegraph Maintenance Fee 600 - - - - - Cartegraph Conversion to On-line 10,000 10,000 - - - - Lawn Service 16,000 13,000 12,500 27,500 27,500 28,000 28,000 Irrigation Service 500 500 500 600 600 Total 29,669 34,000 34,000 39,500 39,500 40,388 40,388 6255 UTILITIES - ELECTRIC Lighting 938 1,050 1,050 1,070 1,070 1,070 1,070 Irrigation 113 115 115 119 119 120 120 Total 1,051 1,165 1,050 1,189 1,189 1,070 1,070 392 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 60: CEMETERY - 5605 Public Works Department COMPANY 5600: CEMETERY FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND 6257 UTILITIES - OTHER LP for Thawing Ground 210 215 215 221 221 230 230 Water for Irrigation 943 965 965 1,000 1,000 1,500 1,500 Total 1,153 1,180 1,180 1,221 1,221 1,730 1,730 6265 REPAIRS - EQUIPMENT Fencing, Misc.379 390 390 401 401 410 410 Parking Lot Lights 871 890 890 920 920 945 945 Total 1,250 1,280 1,280 1,321 1,321 410 410 6276 SCHOOL/CONF/EXP - OTHER MAC Conference 923 1,100 1,100 1,120 1,120 1,150 1,150 Total 923 1,100 1,100 1,120 1,120 1,150 1,150 6277 MILEAGE/AUTO ALLOWANCE MAC Conference 205 210 - - 215 - - Other 46 45 20 40 45 40 40 Total 251 255 20 40 260 40 40 6280 DUES & SUBSCRIPTIONS MN Association of Cemeteries 144 160 160 170 170 175 175 Cartegraph On-line Licenses - 7,000 7,000 7,000 7,000 7,175 7,175 Total 144 7,160 7,160 7,170 7,170 7,350 7,350 6311 INSURANCE 4,400 4,400 4,600 4,600 - - - 4,400 4,400 4,600 4,600 6312 SPECIAL ASSESSMENTS Assessments on the land purchased 1,670 1,670 1,670 1,720 1,720 1,763 1,763 Total 1,670 1,670 1,670 1,720 1,720 1,763 1,763 6324 CREMATION VAULTS Purchase vaults 1,025 2,600 1,600 1,800 1,800 2,000 2,000 Total 1,025 2,600 1,600 1,800 1,800 2,000 2,000 6325 COLUMBARIUM Niche Plaques 3,075 2,600 3,500 3,600 3,600 3,800 3,800 Vases 1,384 1,260 1,260 1,270 1,270 1,302 1,302 Total 4,459 3,860 4,760 4,870 4,870 5,102 5,102 6326 CREMATION BOULDERS Scrolls 1,538 1,500 700 725 725 1,000 1,000 Emblems 615 600 220 250 250 450 450 Portraits 513 500 210 220 220 300 300 Total 2,665 2,600 1,130 1,195 1,195 1,750 1,750 6351 VISA/BANK CHARGES 1,200 1,800 1,900 1,900 2,000 2,000 Total - 1,200 1,800 1,900 1,900 2,000 2,000 6610 DEPRECIATION 19,475 19,475 19,475 19,475 19,475 19,500 19,500 Total 19,475 19,475 19,475 19,475 19,475 19,500 19,500 6740 CAPITAL OUTLAY - OTHER ITEMS Embry Way Road Special Assessment 85,000 Grading of Acquired Property 100,000 Columbarium - 50,000 - - 50,000 Fence 200,000 25,000 250,000 250,000 Replat Cemetery 16,000 16,000 Funeral Off-site Burial Structure Feature 50,000 50,000 Concrete walk way - West curb to Center Section 55,000 55,000 Driveway from Embry 200,000 - - Internal Roads 175,000 260,000 Security Cameras 5,000 15,000 15,000 Trees 9,500 9,500 Concrete walk way - East curb to Center Section 55,000 55,000 Boulder area development 45,000 45,000 Irrigation - Extend into New Area 6,500 6,500 Total 185,000 400,500 515,500 426,500 376,500 100,000 150,000 Total Net of Personnel 287,818 506,180 617,565 534,869 485,089 205,303 255,303 TOTAL EXPENSES 292,322$ 509,496$ 620,265$ 538,195$ 488,415$ 208,678$ 258,678$ LESS CAPITAL OUTLAY (185,000)(400,500)(515,500)(426,500)(376,500)(100,000)(150,000) 393 CITY OF APPLE VALLEY 2019 BUDGET ACCOUNT DETAIL DEPT 60: CEMETERY - 5605 Public Works Department COMPANY 5600: CEMETERY FUND JDE 2017 2018 2018 2019 2019 2020 2020 ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND Total Exp without Capital Outlay 107,322 108,996 104,765 111,695 111,915 108,678 108,678 394 8/23/2018 1 2019 Budget and Tax Levy Informal City Council Meeting August 23, 2018 Tonight’s Schedule •Overall View •Significant impacts •No Number Changes since the 8-9-18 version •One page missed, distributed tonight •Valuation changes and tax impacts •Position justifications •Council discussion & direction 8/23/2018 2 Budget Timeline •Council Goal Setting, March 2, 2018 •Staff Budget preparation - June through July •Draft Budget distributed - mid August •Budget Workshop - August 23, others ? •Scheduled to adopt Preliminary Budget and Levy in early September (September 13) •Notify County by September 28 of Council meeting date to discuss the budget and levy where the public is invited to attend Budget Timeline •Recommend setting Budget meeting date for December 13, 2018 •County required to send Parcel Specific Notices during 2nd and 3rd weeks of November •Council to hold Budget discussion (TNT meeting), December 13th •Adopt Final Budget and Tax Levy at December 13th Council Meeting (Backup date by December 27th) 8/23/2018 3 Budget Climate •Economy recovering •State Budget currently experiencing surplus •$1.65 B surplus for 2017 (State Revenue Dept, Feb. Forecast) •Likely no change for Apple Valley •Levy Limits expired after 2014 •Residential property values rising: 6.7% •Results in loss of Homestead MVE for homeowner •Commercial property values improving slightly w/ 2.5% appreciation and new construction of 1.62% 2019 Budget – Items of Note •Levy increases 2.16% •2nd Lowest of 13 comparable cities •Median home EMV increasing 9.32% (10.9% TMV) •Commercial property median value up 1.8% •Tax Impact to Median Value Home up 3.5%, or $34/ yr, $2.80/mo. •Loss of Homestead Market Value Exclusion (MVE) accounts for $12 of increase •Fiscal Disparities impact of $150,000 related to Tax Rate drop •Utility Rates- typical user: •Water rate up 5% $1.86/qtr or $0.62/mo •Sewer rate up 5% $4.61/qtr or $1.54/mo •Storm water rate up 10% $1.77/qtr or $0.59/mo •Street lights up 3% $0.16/qtr or $0.05/mo •Total 5.4% $8.40/qtr or $2.80/mo 8/23/2018 4 2019 Budget – Items of Note (cont’d) •Health Ins. – increase expected at “cap” •Health Ins. Budget Impact – 2019 employer share up 6%(f) & 3% (s) •Insurance offset included @ $253,000 reduction (new for ’19) •COLA – 3% assumed for 2019 •Capital Outlay $27.1 M up $3.7M •(vs 23.4M in’18 &15.8M in ‘17) •Council Contingency @ $164,420 •Calendar •Prelim Adoption 9-13-18 •Final Adoption 12-13-18 2019 Budget – Items of Note (cont’d) •Pavement Management Levy increase: $20,000, or 0.6% •(13.5% higher than 2016, or avg of 3.4%) •Transfer to Municipal Building Fund reduced $195,000 •(to $186,000- 2018 was increased $200,000) •Education Building Fund •Includes admin fee to support EDA Operations Fund •Liquor – business recovering •’19 budgeted sales 2.6% higher than projected 2018 •’18 projected sales 2% higher than ’18 original budget •Water Meter Replacement Program continues $2.0M/year 8/23/2018 5 Overall Levy Increase Drivers •Levy increase of $557,000 (2.16%) •Driven by: •Increased transfer to Road Fund $ 20,000 •Increased debt service $ 54,000 •Impact to Fiscal Disparities (-> rate drop) $ 150,000 •COLA & Step incr. impact for (G/F) $ 448,000 •Pay Plan update:’19 Increase $ 74,000 •Additional Capital Outlay (non VERF) $ 241,000 •Reduced transfer amount to Muni Bldg Fund $(195,000) •Eliminated Energy Efficiency Project Levy $ (95,000) The Numbers – at a glance 2017 (final) 2018 (final) 2019 (prelim) Median Residential MV Increase 2.88%6.69% 9.32% Levy Increase 3.25%3.84% 2.16% % Increase City Taxes for Median Value Home 2.9% ($28)2.4% ($24)3.5% ($34) % of Levy for D/S and Pavement Mgmt 19.0%18.8% 18.3% Overall Taxable MV increase 5.0%9.1% 9.6% General Fund exp. increase 4.0%5.3% 2.6% Transfer from liquor stores $630,000 $630,000 $660,000 Transfer to Pavement Mgmt Program 3,332,100 3,417,000 3,437,000 Transfer to Municipal Bldg Fund $ 181,000 $ 381,000 $ 186,000 8/23/2018 6 VALUATION INCREASES AND TAX IMPACTS Overall Property Values Increase 10.5% Property Class Payable 2017 Payable 2018 Payable 2019 (prelim) Change 2018 to 2019 Residential $3,799,324,292 $4,079,545,653 $4,502,288,580 10.36% Comm./ Industrial $507,705,400 $526,490,500 $541,156,400 2.79% Utility $13,030,300 $12,501,600 $12,523,500 0.18% Agricultural $7,812,800 $4,680,900 $3,477,300 -25.71% Cabins $252,100 $252,400 $275,400 9.11% Apartments $296,554,289 $401,330,836 $499,103,952 24.36% Personal Property $44,525,700 $47,381,200 $47,743,300 0.76% Total $4,669,204,881 $5,072,183,089 $5,606,568,432 10.54% 8/23/2018 7 Overall Preliminary Tax Capacity New Construction Adds 2.86% 1.5% 1.3% 0.0% 0.0% 0.0% 18.6% 0.0% 8.8% 1.5% 0.2% ‐27.0% 9.1% 6.5% 0.7% ‐10% 0% 10% 20% 30% Residential C & I utility Agricultural Cabins Apartments Personal Property pay '19 New Construction value Pay '19 MV Appreciation Trend in Homesteaded Property (Homestead class not recovering back since the recession) 82% 83% 84% 85% 86% 87% 88% 89% 90% 91% 92% 13000 14000 15000 16000 17000 18000 19000 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 % of Homesteaded Residential Property# of Parcels# Homesteaded Total Residential Parcels % Homestead 8/23/2018 8 Median Value Home Increases 9.3% to $260,300 for 2019 (exceeds peak of ’08) 241,400 235,500 217,800 203,800197,400 186,000 192,500 208,100 218,600 224,100 238,100 260,300 $170,000 $190,000 $210,000 $230,000 $250,000 $270,000 200820092010201120122013201420152016201720182019Prelim.Tax Payable Year Assessors Estimated Market Value Median Value Homesteaded Residential 2018 to 2019 TMV Change 8/23/2018 9 2017 to 2018 TMV Change Residential Taxable Market Value – Median Incr. 10.89% for ’19 (EMV 9.32%) 0 500 1000 1500 2000 2500 < ‐10.01%‐9.01 to ‐10%‐8.01 to ‐9%‐7.01 to ‐8%‐6.01 to ‐7%‐5.01 to ‐6%‐4.01 to ‐5%‐3.01 to ‐4%‐2.01 to ‐3%‐1.01 to ‐2%‐0.01 to ‐1%0%0.01% to 1%1.01% to 2%2.01% to 3%3.01% to 4%4.01% to 5%5.01% to 6%6.01% to 7%7.01% to 8%8.01% to 9%9.01% to 10%10.01% to 11%11.01% to 12%12.01% to 13%13.01% to 14%14.01% to 15%15.01% to 16%16.01% to 17%17.01% to 18%18.01% to 19%19.01% to 20%>20%% Change in  TMV Pay 2018 Pay 2019 80% Increased 12% or less 8/23/2018 10 Residential Properties TMV increase more than pay 2018 (10.9% vs 7.9%) 0 500 1000 1500 2000 2500 < ‐10.01%‐9.01 to ‐10%‐8.01 to ‐9%‐7.01 to ‐8%‐6.01 to ‐7%‐5.01 to ‐6%‐4.01 to ‐5%‐3.01 to ‐4%‐2.01 to ‐3%‐1.01 to ‐2%‐0.01 to ‐1%0%0.01% to 1%1.01% to 2%2.01% to 3%3.01% to 4%4.01% to 5%5.01% to 6%6.01% to 7%7.01% to 8%8.01% to 9%9.01% to 10%10.01% to 11%11.01% to 12%12.01% to 13%13.01% to 14%14.01% to 15%15.01% to 16%16.01% to 17%17.01% to 18%18.01% to 19%19.01% to 20%>20%% Change in  TMV Pay 2018 Pay 2019 Commercial Properties – median increase in TMV =1.8% 0 10 20 30 40 50 60 70 80 90 < ‐10.01%‐9.01 to ‐10%‐8.01 to ‐9%‐7.01 to ‐8%‐6.01 to ‐7%‐5.01 to ‐6%‐4.01 to ‐5%‐3.01 to ‐4%‐2.01 to ‐3%‐1.01 to ‐2%‐0.01 to ‐1%0%0.01% to 1%1.01% to 2%2.01% to 3%3.01% to 4%4.01% to 5%5.01% to 6%6.01% to 7%7.01% to 8%8.01% to 9%9.01% to 10%10.01% to 11%11.01% to 12%12.01% to 13%13.01% to 14%14.01% to 15%15.01% to 16%16.01% to 17%17.01% to 18%18.01% to 19%19.01% to 20%>20%% Change in  TMV ‐Commercial Only Comm Pay 2018 Comm Pay 2019 8/23/2018 11 Commercial Properties – median increase in TMV =1.8% 0 10 20 30 40 50 60 70 80 90 < ‐10.01%‐9.01 to ‐10%‐8.01 to ‐9%‐7.01 to ‐8%‐6.01 to ‐7%‐5.01 to ‐6%‐4.01 to ‐5%‐3.01 to ‐4%‐2.01 to ‐3%‐1.01 to ‐2%‐0.01 to ‐1%0%0.01% to 1%1.01% to 2%2.01% to 3%3.01% to 4%4.01% to 5%5.01% to 6%6.01% to 7%7.01% to 8%8.01% to 9%9.01% to 10%10.01% to 11%11.01% to 12%12.01% to 13%13.01% to 14%14.01% to 15%15.01% to 16%16.01% to 17%17.01% to 18%18.01% to 19%19.01% to 20%>20%% Change in  TMV ‐Commercial Only Comm Pay 2018 Comm Pay 2019 TAX IMPACTS TO MEDIAN VALUED HOME 8/23/2018 12 Sample Calculation (City portion only) Property Value 260,300   Less Homestead MV Exclusion (13,813)    = Taxable Market Value 246,487   State Class Rate 1.0% = Tax Capacity 2,465        Property Tax rate 39.63% = Gross taxes paid 977$         Plus Referendum 44             Property Tax Dollars Paid ‐ City 1,021$      Sample House Example #1 Median Valued Home pay 2019 •Market Value $ 260,300 that experienced 9.32% increase (10.9% in TMV) •Represents the Median Sample Home in Apple Valley •Levy for proposed 2018 increase by $557,000 or 2.16% •Changes Tax Extension/Tax Capacity Rate from 42.47% to 39.63% •Represents 50% of homes at this level or lower Property Taxes 2018 2019 Change City 944 977 $ 33 City Referendum 43 44 $1 Total 987 1,021 $ 34 % Change 3.5% 8/23/2018 13 Sample House Example #2 Median Valued Home Last Year (experiencing 6.13% increase & zero increase) pay 2019 •Market Value $ 238,100 that experienced 6.13% increase (7.16% in TMV) •Median Value home from 2018 •Levy for proposed 2019 increase by $557,000 or 2.16% •Changes Tax Extension/Tax Capacity Rate from 42.47% to 39.63% •Represents increase resulting in zero increase (2% of properties) Property Taxes 2018 2019 Change City 944 944 $ 0 City Referendum 43 43 $ 0 Total 987 987 $ 0 % Change 0.0% Sample House Example #3 Median Valued Home in 2018 experiencing 10.26% increase pay 2018•Market Value $ 238,100 that experienced 10.26% (12% in TMV) •Median Value home from 2018 •Levy for proposed 2019 increase by $557,000 or 2.16% •Changes Tax Extension/Tax Capacity Rate from 42.47% to 39.63% •Represents 80% of homes at this level or lower Property Taxes 2018 2019 Change City 944 986 $ 42 City Referendum 43 45 2 Total 987 1031 $ 44 % Change 4.49% 8/23/2018 14 $1,405  $1,223  $1,004  $1,003  $1,000  $993  $990  $946  $945  $880  28.050% 35.942% 33.936% 36.425% 36.659% 44.654% 42.380% 27.064% 40.860% 37.020%  $‐ $250  $500  $750  $1,000  $1,250  $1,500 Edina Minnetonka Woodbury Eagan Lakeville Burnsville Apple Valley Plymouth Bloomington Maple Grove (% in bar is Tax Capacity Extension Rate) $ in bar is the median valued home in that city $ 501,000 Median Value Home $ 296,700 Median Value Home $ 277,322 Median Value Home $ 284,400 Median Value Home $ 239,100 Median Value Home $ 332,800 Median Value Home $ 349,000 Median Value Home $ 246,400 Median Value Home $ 238,200 Median Value Home $ 252,250 Median Value Home AV City Taxes on Median Valued Home Compares Favorably to Similar Communities (pay 2018 prelim) Using Median Value in each community means half of the homes pay more and half pay less than this in each community Includes Road Reconstruction Levy Apple Valley's Preliminary Total Tax Levy – Increase Favorable in Comparison to Comparable Cities (pay 2019 prelim) Source: Minnetonka Survey – August 2018 7.0%6.5%6.1%5.8%5.2%5.0%5.0%4.7%4.6% 3.2%3.0%2.2%1.6% 0.0% 1.0% 2.0% 3.0% 4.0% 5.0% 6.0% 7.0% 8.0% 8/23/2018 15 Apple Valley’s levy increase over past 5 years one of the lowest Apple Valley’s Levy Increase 2017 to 2018 was moderate compared to others 8/23/2018 16 GENERAL FUND 2019 General Fund Revenues Taxes 73% Franchise Fees &  Other Taxes 2%Licenses & Permits 5% State Police & Fire  Relief Aid 2%Park & Rec‐Chgs &  Rents 4% Other Charges for  Services & Rents 5% Fines & Penalties 1% Other Revenues 1% Transfers  In,  Admin charges &  Reserves 7% General Fund Revenues 2019 Proposed $34,024,360 8/23/2018 17 Overall G/F Budget Drivers •General Fund increase of $868,000 •Driven by: •Additional Capital Outlay – incl. VERF $304,000 •COLA and Step Increase Impact for (G/F ) $448,000 •Health Insurance @ Max Cap $170,000 •Pay Plan update ’18 increase $ 74,000 •New positions (Code 38k, Communication, 95K, IT 91K $ 224,000 •Police DCC increases $ 60,000 •Shade tree mgmt. & Asian Beetle treatment (up to $95k) $ 27,000 •Increased transfer amount to Road Fund $ 20,000 General Fund Expenditure Comparison (in $1,000’s) 2017 Budget 2018 Budget 2019 Budget Change (18 to 19) Change ('18 to '19) Wages & Salaries 14,576$ 15,081$ 15,773$ 692$ 4.6% Employee Benefits 4,854 5,169 5,204 35 0.7% Supplies 1,402 1,392 1,355 (37) -2.7% Contractural Services 3,059 3,305 3,239 (66) -2.0% Utilities 588 557 566 9 1.6% Repairs & Maintenance 432 439 471 32 7.3% Travel, Training, Dues 529 582 600 18 3.1% Other Expenditures 1,426 1,506 1,564 58 3.9% Items for Resale 72 71 69 (2) -2.8% Capital Outlay 1,048 1,256 1,560 304 24.2% Transfers Out 3,508 3,798 3,623 (175) -4.6% 31,494$ 33,156$ 34,024$ 868$ 2.6% 8/23/2018 18 General Fund Capital Outlay 2019 2020 IT IT Equip 146,000 147,000 Finance Adjustable Height Workstations 4,100 4,100 Building Insp. Office Modifications 3,500 - CMF /Pub. Works Office Modifications 5,000 2,500 Street Maint. Blacktop Roller 17,000 - Park Maint. Remodel JCRP East Concessions 40,000 - Redwood & Aquatic Drain Cover replacement 35,000 - Redwood Fencing 40,000 Redwood Diving Board Replacement - 5,000 AVCC Meeting Room Tables and Chairs - 6,000 AVCC AV Equipment - 10,000 Senior Center AV Upgrades 17,000 20,000 Senior Center Painting High traffic Areas 10,000 Aquatic Ctr. Concession Equip. 10,000 - Aquatic Ctr. Diamond Brite Finish 200,000 - 527,600 194,600 Park Maint. Gazebo Concrete JCRPE          #13,500 - Park Maint.Backstop Valley Middle # 60,000 - Park Maint. JCRP W Lot Resurfacing # 60,000 - Park Maint. Overlay Cobblestone Paths         #‐ 90,000 Property Tax Levy Components Levy Component 2018 2019 Difference %Increase General Fund $20,391,125 $21,164,055 $772,930 3.8% Street Maintenance (Levy Support)3,417,000 3,437,000 20,000 0.6% Muni Bldg Fund 381,000 186,000 -195,000 -51.2% Property Tax Delinquencies 50,000 50,000 0 0.0% Ice Arena Support 121,000 121,000 0 0.0% Energy Efficiency Project 95,000 0 -95,000 -100.0% Debt Service – Voter Approved 949,210 993,800 44,590 4.7% Debt Service– all Other Levy 388,665 398,145 9,480 2.4% Total $25,793,000 $26,350,000 $557,000 2.2% 8/23/2018 19 2019 Budget Maintains Support of Debt Service and Street Maintenance Program 5.6%5.7%5.6%5.6%5.3%5.2% 12.7%12.6%13.4%13.2%13.0%12.8% 0% 2% 4% 6% 8% 10% 12% 14% 16% 18% 20%201520162017201820192020Tax Supported Street Maintenance Levy as % of Levy Tax Supported Debt Service as % of Total Levy 18.3%18.3%18.3%18.0%19.0%18.8% Trend in Infrastructure Preservation Program 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 MSA Funding ‐‐‐‐‐1,190 2,090 1,200 1,869 540 8,167 2,929 2,800 4,717 2,367 Other (Sp Asmt. , FCPF,etc)‐‐‐‐500 125 ‐‐793 249 807 3,021 4,748 140 5,134 Street Light Utility ‐‐‐‐‐‐‐‐25 25 ‐114 50 ‐‐ Stormwater Fund ‐‐245 277 280 490 250 395 195 450 557 950 1,540 600 501 Sewer Fund 413 477 485 498 500 400 500 520 1,210 700 1,060 1,146 1,360 625 677 Water Fund 413 477 485 498 500 400 475 603 1,371 1,100 1,085 1,608 1,900 525 577 Levy Support 1,540 1,661 1,700 1,598 1,675 2,755 2,855 2,940 3,028 3,332 3,417 3,437 3,520 3,625 3,734  ‐  2,000  4,000  6,000  8,000  10,000  12,000  14,000  16,000  18,000 infrastructure Funding History (in $1,000's) 8/23/2018 20 Trend in Infrastructure Preservation Program 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Street Light Utility ‐‐‐‐‐‐‐‐25 25 ‐114 50 ‐‐ Stormwater Fund ‐‐245 277 280 490 250 395 195 450 557 950 1,540 600 501 Sewer Fund 413 477 485 498 500 400 500 520 1,210 700 1,060 1,146 1,360 625 677 Water Fund 413 477 485 498 500 400 475 603 1,371 1,100 1,085 1,608 1,900 525 577 Levy Support 1,540 1,661 1,700 1,598 1,675 2,755 2,855 2,940 3,028 3,332 3,417 3,437 3,520 3,625 3,734  ‐  1,000  2,000  3,000  4,000  5,000  6,000  7,000  8,000  9,000 infrastructure Funding History (in $1,000's) MUNICIPAL BLDG FUND 8/23/2018 21 Municipal Bldg Fund 2019 Expense 2019 Municipal Center- PD Training Room 56,000 Municipal Center - Recarpet 200,000 CMF restrooms 20,000 CMF Streets/Shop roof 30,000 CMF Hallway Tile 12,000 CMF Old Wash Bay Conversion 27,000 AVCC - Sportcourt gym roof 100,000 Senior Center -Building Upgrades 35,000 JCRP East Soccer Stadium Roof 6,000 Redwood - Boiler Replacement 20,000 AVFAC Pool Slide Resurfacing 150,000 656,000$ Municipal Bldg Fund 2020 Expense 2020 Municipal Center - PD open Office Panels 60,000 Municipal Center - PD Recarpet 150,000 Fire Station #1 Roof replacement 61,000 Fire Station #2 Roof Replacement 44,500 CMF windows, doors, OH doors 20,000 CMF Replace Vehicle Hoist Bay #3 27,000 AVCC - Sportcourt divider curtains 45,000 JCRP East Restroom facility 60,000 JCRP East Legion Roof 6,000 Senior Center-Backup Boiler 25,000 498,500 8/23/2018 22 ENTERPRISE FUNDS Enterprise Funds Summary - 2019 Enterprise Funds Summary Revenues Expenses (includes D/S principal) Capital Outlay Total Expenditures and Capital Outlay Enterprise Funds: Liquor Fund 9,815,000 9,448,220 - 9,448,220 Valleywood Golf Course 1,133,000 1,308,625 145,000 1,486,125 Water and Sewer Fund 10,952,000 11,790,140 6,518,919 18,309,059 Sports Arena 913,800 878,475 1,515,000 2,393,475 Storm Drainage 2,119,000 2,330,570 1,725,570 4,056,320 Street Light Utility 516,000 558,034 113,687 671,721 Cemetery Fund 180,740 111,914 376,500 488,414 Total Enterprise Funds 25,629,540 26,458,658 10,394,676 36,853,334 8/23/2018 23 Enterprise Funds Summary - 2018 Enterprise Funds Summary Revenues Expenses (includes D/S principal) Capital Outlay Total Expenditures and Capital Outlay Enterprise Funds: Liquor Fund 9,370,000 9,398,895 75,000 9,473,895 Valleywood Golf Course 1,439,000 1,640,675 169,000 1,809,675 Water and Sewer Fund 10,302,000 10,494,345 6,269,800 17,451,745 Sports Arena 916,005 866,025 1,112,000 1,978,025 Storm Drainage 1,834,000 1,975,160 1,326,800 3,301,960 Street Light Utility 503,000 501,030 - 501,030 Cemetery Fund 140,080 108,995 400,500 509,495 Total Enterprise Funds 24,504,085 25,659,645 9,367,100 35,026,745 2019 Utility Rate Assumptions •Water rate up 5% $1.86/qtr or $0.62/mo •Sewer rate up 5% $4.61/qtr or $1.54/mo •Storm water rate up 10% $1.77/qtr or $0.59/mo •Street lights up 3% $0.16/qtr or $0.05/mo •Total 5.4% $8.40/qtr or $2.80/mo 8/23/2018 24 POSITION JUSTIFICATIONS IT – Support Technician •Current Service Delivery Model/ Requested Change: •Primary computer support spread across entire IT staff •Request to focus primary support on new position thereby affording additional staff to attend to more complex management and value-added services •Adding this Position Enhances City Services by: •Providing a primary point of contact for end-user computer support •Ensuring a consistent approach and response to user requests •Reducing the time of resolution of 1000+ annual Help Desk tickets •Streamlining the computer setup and deployment process •Assisting in the efficient management of technology assets •Affording other IT staff to utilize increased skill sets for complex solutions 8/23/2018 25 IT – Support Technician •Anticipated Job Duties and Assignments: •Provide primary end-user computer support •Track, respond, and resolve Help Desk requests •Setup and configure desktop and laptop computers •Troubleshoot and resolve hardware and software related issues •Maintain inventory and coordinate hardware lifecycle management •Assist with the administration and provisioning of user accounts •Assist with research, planning, and implementation of new technologies •Budget Impact: •Salary based on prior similar support technician position •Total cost (salary and benefits) $91,285 proposed in 2019 Administration – Communications Specialist•Current Service Delivery Model/ Requested Change •Decentralized communication function spread among departments •Request to centralize coordination and consolidate primary communications duties •Adding this Position Enhances City Services by Improving: •Writing quality and consistency of City messages •Creation of consistent messages that span departments or that involve both criminal and civil response •Creation of consistent messages across departments portraying the Apple Valley brand •Creation and distribution of timely updates of publicly sought information •Robust cross distribution of information across multiple media formats to reach all residents •Media relations process and contacts during crisis management situations •Review of department news articles for appropriate content •Department staff time reduction for developing routine communication 8/23/2018 26 Administration – Communications Specialist •Anticipated Job Duties and Assignments: •Author, strategize, and coordinate website postings for all departments •Author, strategize, and coordinate social media postings for all departments •Author, edit, and compile newsletter or other print content •Coordinate with video group to plan and share video content across platforms •Maintain media contacts to push out media releases and form point of contact •Assist other departments in branding City’s communications and marketing •Assist other departments in writing public content (press releases etc.) •Budget Impact: •Salary based approximately on average of specialist positions in comparable cities •Total cost (salary and benefits) $95,000 proposed in 2019 Community Development – Code Compliance Inspector •Current Service Delivery Model/ Requested Change •One in field - 2,570 cases and 4,458 inspections annually •Modify seasonal to full-time position •Adding this Position Enhances City Services by Improving: •Response to volume of complaints •Difficult case response; multiple inspection and enforcement actions •Residential sweeps of multiple violations •Commercial property; monitoring •Expansion of major repair and service referral strategies •Continuity of staffing year around •Budget Impact: •Total cost (salary and benefits) increase is $38,000 proposed in 2019 8/23/2018 27 Public Works – Street Supervisor •Current Service Delivery Model/ Requested Change •15 union FTE under 1 Superintendent •A lot of (too much) responsibility for one person •Request to reclassify 1 of 3 Technical Specialists to non-union Supervisor •Adding this Position Enhances City Services by Improving: •Improved communication between maintenance staff & Superintendent •Site Visits •Field Work Observations •Improved supervision of maintenance staff •Appropriate organizational hierarchy for current staffing •Staff to Supervisor ratio of 7:1 •Better work efficiency & customer service to residents 8/23/2018 28 Public Works – Street Supervisor Existing Org Chart Proposed Org Chart LEVEL 1 - Supervisor STREETS SUPERINTENDENT UNION STAFF STREETS MAINTENANCE FOREMAN (2) STREETS TECHNICAL SPECIALIST (3) STREETS MAINTENANCE (10) LEVEL 1 - Supervisor STREETS SUPERINTENDENT LEVEL 2 - Supervisor STREETS MAINTENANCE SUPERVISOR UNION STAFF STREETS MAINTENANCE FOREMAN (2) STREETS TECHNICAL SPECIALIST (2) STREETS MAINTENANCE (10) Public Works – Street Supervisor •Anticipated Job Duties and Assignments: •Assist with supervision of streets maintenance division •Assist with cemetery operations & maintenance •Assist in preparation of annual budget •Share in 24-hr on-call duties for streets issues •Investigate & respond to resident questions/complaints •Budget Impact: •Total increase (salary and benefits) $25,000 proposed in 2019 8/23/2018 29 Police Dept.–Patrol Officer •Current Service Delivery Model/ Requested Change •Calls are dispatched to available officers •As our population increases, so do the responsibilities of the police department •Adding this Position Enhances City Services by Improving: •Call response times •Ability for officers to problem solve at the core •Continued focus on quality of life calls for service •Opportunities for officers to de-escalate and find the correct services for our community members •Overall staffing levels to keep up with an increased need for police services Police Department – Patrol Officer •Anticipated Job Duties and Assignments: •Problem solves, interacts with, and positively influences Apple Valley residents and visitors •Handles arrest situations and procedures •Monitors and controls hazardous roadway conditions •Enforces compliance with driving laws •Conducts initial and follow-up investigations •Controls scene of motor vehicle crashes and establishes proper priority at scene •Performs routine non-emergency duties •Budget Impact: •Salary based on LELS contract and estimated wage configuration for 2020. •Total cost (salary and benefits) $105,000 proposed in 2020 8/23/2018 30 Public Works – Fleet Mechanic •Current Service Delivery Model/ Requested Change •2.5 FTE mechanics for ~ 200 piece City fleet •Additional staff from Streets, Utilities, Parks assist with daily maintenance •Request to add the first mechanic in the City since 1997 •Adding this Position Enhances City Services by Improving: •Could expect less equipment downtime •Maintenance completed by trained Fleet personnel •Decreased use of other division staff; results in more time for own division responsibilities •Increased productivity & efficiency to all maintenance divisions •More in line with neighboring cities •Based solely on equipment maintenance, need is there •5400+ hours needed/yr, 1350 hours/FTE available, Need=4 FTE’s Public Works – Fleet Mechanic •Anticipated Job Duties and Assignments: •Maintain City Fleet of over 200 pieces of equipment •Assist with plowing operations as needed •Budget Impact: •Total cost (salary and benefits) $99,000 proposed in 2020 8/23/2018 31 Budget Timeline •Council Goal Setting, March 2, 2018 •Staff Budget preparation - June through July •Draft Budget distributed - mid August •Budget Workshop - August 23, others ? •Scheduled to adopt Preliminary Budget and Levy in early September (September 13) •Notify County by September 28 of Council meeting date to discuss the budget and levy where the public is invited to attend Prelim Budget Outcomes •Residential Property Taxes will rise 3.49% •($34 per year or $2.87 per month) for Median Valued Home ($987 to $1,021) •Continues Goal of the City Council to not Specially Assess for the Annual Street Maintenance Program •Includes Additional Transfer to Road Improvement Fund 2019 levy support = $3,437,000, increase of 12.6% vs 2016 •Staffing positions added over next two years •Adds to Shade Tree Program 8/23/2018 32 Remaining Schedule •Preliminary Levy and Budget Adoption September 13 •Any additional information needed? •Any suggested changes to the levy / budget? •Additional budget review dates? CITY COUNCIL DISCUSSION & DIRECTION I T E M: 4.A. C O UNC I L ME E T I NG D AT E:August 23, 2018 S E C T I O N:Consent A genda Description: A pprove Minutes of A ugust 9, 2018, Regular Meeting S taff Contact: P amela J . Gackstetter, City Clerk Department / Division: City Clerk’s Office AC T I O N RE Q UE S T E D: Approve the minutes of the regular meeting of August 9, 2018. S UM M ARY: T he minutes from the last regular C ity C ouncil meeting are attached for your review and approval. B AC K G RO UND: State statute requires the creation and preservation of meeting minutes which document the official actions and proceedings of public governing bodies. B UD G E T I M PAC T: N/A AT TAC HM E NT S : Minutes CITY OF APPLE VALLEY Dakota County, Minnesota August 9, 2018 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held August 9, 2018, at 7:00 o’clock p.m., at Apple Valley Municipal Center. PRESENT: Mayor Hamann-Roland; Councilmembers Bergman, Goodwin, Grendahl, and Hooppaw. ABSENT: None. City staff members present were: City Administrator Lawell, City Clerk Gackstetter, City Attorney Dougherty, City Engineer Anderson, Police Captain Bermel, Parks and Recreation Director Bernstein, Planner Bodmer, Police Captain Francis, Assistant City Administrator Grawe, Finance Director Hedberg, Community Development Director Nordquist, Public Works Director Saam, Natural Resources Coordinator Schaum, and Planner/Econ. Dev. Specialist Sharpe. Mayor Hamann-Roland called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance to the flag. APPROVAL OF AGENDA MOTION: of Grendahl, seconded by Bergman, approving the agenda for tonight’s meeting, as presented. Ayes - 5 - Nays - 0. AUDIENCE Mayor Hamann-Roland asked if anyone was present to address the Council, at this time, on any item not on this meeting’s agenda. No one requested to speak. CONSENT AGENDA Mayor Hamann-Roland asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Hooppaw, seconded by Grendahl, approving all items on the consent agenda with no exceptions. Ayes - 5 - Nays - 0. CONSENT AGENDA ITEMS MOTION: of Hooppaw, seconded by Grendahl, approving the minutes of the regular meeting of July 26, 2018, as written. Ayes - 5 - Nays - 0. MOTION: of Hooppaw, seconded by Grendahl, adopting Resolution No. 2018-108 authorizing issuance and sale of $4,000,000.00 General Obligation Water CITY OF APPLE VALLEY Dakota County, Minnesota August 9, 2018 Page 2 Revenue Note, Series 2018A, to Merchants Bank, at a net effective interest of 2.95%. Ayes - 5 - Nays - 0. MOTION: of Hooppaw, seconded by Grendahl, approving the letter of support for Managing Ash for Emerald Ash Borer in Community Forests Grant Application, as attached to the Natural Resources Coordinator’s memo, and authorizing the Mayor to sign the same. Ayes - 5 - Nays - 0. MOTION: of Hooppaw, seconded by Grendahl, approving the release of Natural Resources Management Permit (NRMP) financial guarantees for Magellan Pipeline Maintenance and Uponor Annex II Addition, as listed in the Natural Resources Coordinator’s memo. Ayes - 5 - Nays - 0. MOTION: of Hooppaw, seconded by Grendahl, approving the License Agreement for shed encroachment on Lot 6, Block 1, Pilot Knob Estates (14386 Embry Court). Ayes - 5 - Nays - 0. MOTION: of Hooppaw, seconded by Grendahl, approving the Water Quality Improvement Cost Share Program Agreement with Independent School District 196 for native raingarden at 4679 144th Street W., in an amount not to exceed $500.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Hooppaw, seconded by Grendahl, adopting Resolution No. 2018-109 approving the Governmental Lease Purchase Agreement No. 004-0741727-301, dated June 25, 2018, for a turf sprayer at Valleywood Golf Course. Ayes - 5 - Nays - 0. MOTION: of Hooppaw, seconded by Grendahl, approving the Agreement for Project 2018- 136, Hydrant Reconditioning and Painting, with B & B Commercial Coating, LLC, in the amount of $22,080.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Hooppaw, seconded by Grendahl, approving the Agreement for Project 2018- 157, Family Aquatic Center Roofing - Bath House, with Redline Architectural Sheet Metal, LLC, in the amount of $76,754.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Hooppaw, seconded by Grendahl, approving the personnel actions as listed in the Personnel Report dated August 9, 2018. Ayes - 5 - Nays - 0. MOTION: of Hooppaw, seconded by Grendahl, to pay the claims and bills, check register dated July 18, 2018, in the amount of $579,268.42, and July 25, 2018, in the amount of $1,611,261.05. Ayes - 5 - Nays - 0. END OF CONSENT AGENDA CITY OF APPLE VALLEY Dakota County, Minnesota August 9, 2018 Page 3 HEARING ON TEMPORARY DRAWDOWN OF LONG LAKE Ms. Schaum introduced this item and explained the reason for the temporary drawdown of Long Lake (Public Water 19002200) is to aid in controlling curly-leaf pondweed and rough fish. Discussion followed. Mayor Hamann-Roland called the public hearing to order at 7:10 p.m. to consider the temporary drawdown of Long Lake. The Mayor asked for questions or comments from the Council and the audience. Mr. Paul Habegger, 5597 133rd Street Court, provided data in support of the drawdown. Mr. Bill Sherry, 4855 Dominica Way, President of the Farquar Lake Association, commented in favor of the drawdown. The Mayor asked for additional questions or comments from the Council and the audience. There were none and the hearing was declared closed at 7:19 p.m. HEARING ON VACATION OF EASEMENTS ON 129 AND 135 SURREY TRAIL SOUTH Ms. Bodmer reviewed the request by Gene and Shelby Splinter and Dan Moulin to vacate drainage and utility easements on Lot 1, Block 1, Rumoulington Addition; and Lot 15, Block 3, and the South half of Lot 16, Block 3, Lebanon Hills First Addition (135 Surrey Trail South and 129 Surrey Trail South). The vacation is requested so that new property lines can be established. Replacement easements will be dedicated on the new plat. Mayor Hamann-Roland called the public hearing to order, at 7:23 p.m., to consider vacating easements on Lot 1, Block 1, Rumoulington Addition; and Lot 15, Block 3, and the South half of Lot 16, Block 3, Lebanon Hills First Addition. The Mayor asked for questions or comments from the Council and the public. There were none and the hearing was declared closed at 7:24 p.m. ORCHARD PATH PROJECT – SENIOR HOUSING REVENUE REFUNDING BONDS Mr. Hedberg reviewed the request by PHS Apple Valley Senior Housing, Inc., for conduit debt to issue revenue bonds to refund the outstanding principal amount of $49,725,000, issued to fund the construction of the Presbyterian Homes and Services Program-PHS Apple Valley Project. He noted there is no liability to the City and it will not affect the City’s bond rating. Mayor Hamann-Roland called the public hearing to order, at 7:25 p.m., to consider the issuance of Senior Housing Revenue Refunding Bonds to be issued to refund the outstanding principal amount of Public Finance Authority’s $49,725,000 Revenue Bonds, Series 2016 A, that were originally issued to fund the construction of the Presbyterian Homes and Services Program-PHS CITY OF APPLE VALLEY Dakota County, Minnesota August 9, 2018 Page 4 Apple Valley project (Orchard Path Project). The Mayor asked for questions or comments from the Council and the public. There were none and the hearing was declared closed at 7:26 p.m. MOTION: of Grendahl, seconded by Hooppaw, adopting Resolution No. 2018-110 providing for the issuance and sale of Senior Housing Refunding Bonds (PHS Apple Valley Senior Housing, Inc.-Orchard Path Project, Series 2018, relating to a senior housing and health care project. Ayes - 5 - Nays - 0. HOLIDAY STATIONSTORE CONDITIONAL USE PERMIT FOR CAR WASH Mr. Sharpe reviewed the request by Holiday Stationstore #0316 for a Conditional Use Permit to allow for a second car wash stall on Lot 1, Block 1, Holiday Johnny Cake Addition (5980 149th Street West). Discussion followed. MOTION: of Hooppaw, seconded by Bergman, adopting Resolution No. 2018-111 approving a Conditional Use Permit to allow for a second car wash stall at Holiday Stationstore #0316, on Lot 1, Block 1, Holiday Johnny Cake Addition (5980 149th Street W.), with conditions as recommended by the Planning Commission. Ayes - 5 - Nays - 0. RYAN REAL ESTATE REDEVELOPMENT Ms. Bodmer reviewed the request by Launch Properties and CJ Ryan, LLC, for considerations of actions that would allow them to redevelop the Ryan Real Estate property located at 14750 Cedar Avenue. The actions include a zoning amendment to PD-290 and Planned Development Agreement, a Conditional Use Permit for a drive-thru lane in connection with a coffee shop, and a site plan review/building permit authorization. The Planning Commission voted unanimously to recommend approval of the three requested land use actions at its meeting of June 20, 2018. Discussion followed. MOTION: of Goodwin, seconded by Grendahl, waiving the procedure for a second reading and passing Ordinance No. 1048 rezoning Lot 1, Block 2, Apple Valley Commercial Addition, to Zone 5, and establishing PD-290/Zone 5, setback and area standards. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Goodwin, adopting Resolution No. 2018-112 approving the Planned Development Agreement for the Ryan Real Estate Redevelopment, on Lot 1, Block 2, Apple Valley Commercial Addition, subject to final approval by the City Administrator and City Attorney, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota August 9, 2018 Page 5 MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2018-113 approving a Conditional Use Permit to allow drive-thru window service in connection with a Class II Restaurant in Planned Development No. 290/Zone 5, on Lot 1, Block 2, Apple Valley Commercial Addition, with conditions as recommended by the Planning Commission. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, adopting Resolution No. 2018-114 approving the site plan and authorizing issuance of a building permit for 11,000 sq. ft. multi-tenant building on Lot 1, Block 2, Apple Valley Commercial Addition, with conditions as recommended by the Planning Commission. Ayes - 5 - Nays - 0. Mr. Dan Regan, Launch Properties, said they are very excited about this project. He then thanked City staff for their efforts in helping put this quality project together. ORDINANCE AMENDING CHAPTER 91 - ANIMALS Mr. Grawe gave the first reading of an ordinance amending Chapter 91 of the City Code entitled Animals, for the purpose of creating separate Code provisions for dog and cat violations enhanced penalties. The ordinance was prepared by the City Attorney and the amendment is made to comply with the Minnesota Courts reporting system. The Council accepted the first reading. The second reading is scheduled for August 23, 2018. APPOINT TELECOMMUNICATIONS ADVISORY COMMITTEE MEMBER Ms. Gackstetter reviewed her memo listing applicants for the Telecommunications Advisory Committee vacancy. The Mayor called for nominations for the vacancy. Councilmember Grendahl nominated Michael Deeny, Inam Haque, Milo Holsten, Gregory Ludvigsen, Lorne Parker, Mason Smith, Mary Sparks, Carson Turnquist, and Tyler Williams. There being no further nominations, the Mayor declared the nominations closed. MOTION: of Grendahl, seconded by Goodwin, accepting the nine nominations for Telecommunications Advisory Committee and amending the previously adopted appointment process to reduce the number of candidates by selecting three fewer candidates than total names appearing on the ballot. Ayes - 5 - Nays - 0. The City Clerk prepared ballots and the City Attorney distributed them to the Council who were asked to each select six names from the nine nominees. After selections were made, they were tallied and the City Attorney announced that seven names remained. The City Clerk prepared ballots and the City Attorney distributed them to the Council who were asked to each select four names. After selections were made, they were tallied and the City Attorney announced that four names remained. CITY OF APPLE VALLEY Dakota County, Minnesota August 9, 2018 Page 6 MOTION: of Goodwin, seconded by Hooppaw, amending the previous appointment process to reduce the number of candidates by selecting two less than the total number of names appearing on the ballot. Ayes - 5 - Nays - 0. The City Clerk prepared ballots and the City Attorney distributed them to the Council who were asked to each select two names. After selections were made, they were tallied and the City Attorney announced that two names remained. MOTION: of Hooppaw, seconded by Grendahl, amending the previous appointment process to reduce the number of candidates by selecting one less than the total number of names appearing on the ballot. Ayes - 5 - Nays - 0. The City Clerk prepared ballots and the City Attorney distributed them to the Council who were asked to each select one name. After selections were made, they were tallied and the City Attorney announced that Carson Turnquist received the majority of votes. MOTION: of Goodwin, seconded by Grendahl, adopting Resolution No. 2018-115 appointing Carson Turnquist to the Telecommunications Advisory Committee for a term expiring March 1, 2019. Ayes - 5 - Nays - 0. Mayor Hamann-Roland thanked all the applicants who applied and expressed interest in the position. During the counting of the votes, Police Captain Francis provided an update on the school resources officer training; Police Captain Bermel provided an update on the Vitals program; Mr. Bernstein invited the public to the “Music in Kelley Park” concert series on Friday night from 6:00 p.m. to 9:00 p.m.; and Mr. Grawe announced the City launched its new website earlier this week. COMMUNICATIONS Mayor Hamann-Roland commented on the successful Business Watch picnic held in connection with Night to Unite. She also commented on the training and professionalism of the Family Aquatic Center staff during a recent situation. CALENDAR OF UPCOMING EVENTS MOTION: of Grendahl, seconded by Bergman, approving the calendar of upcoming events as included in the in the Deputy City Clerk’s memo, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded Bergman, to adjourn. Ayes - 5 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota August 9, 2018 Page 7 The meeting was adjourned at 8:11 o’clock p.m. Respectfully Submitted, /s/ Pamela J. Gackstetter Pamela J. Gackstetter, City Clerk Approved by the Apple Valley City Council on . Mary Hamann-Roland, Mayor I T E M: 4.B. C O UNC I L ME E T I NG D AT E:August 23, 2018 S E C T I O N:Consent A genda Description: A dopt Resolution Designating A dditional Depositories and F inancial Security Dealers for City Funds in 2018 S taff Contact: Ronald Hedberg, F inance Director Department / Division: Finance Department AC T I O N RE Q UE S T E D: Adopt resolution designating additional depositories and financial security dealers for City funds in 2018. S UM M ARY: Staff is requesting a change to the list of authorized depositories. With the placement of the Water Revenue Note 2018 (water meter replacement project) with Merchants Bank in Apple Valley staff is recommending that they be added to the list of authorized depositories. B AC K G RO UND: Each year the C ity C ouncil is asked to designate additional official depositories beyond the designation of the depository for the main account, for the coming year. T he attached resolution includes a list of the firms recommended to be designated as additional depositories. Prior to placing investments with each of the firms it is required that the City obtain a Broker Certification in a form determined by the State Auditor which acknowledges the broker’s receipt of the City’s investment policy and includes a provision that all future investments are to be made in accordance with Minnesota Statutes. If the investments are considered bank deposits (Certificates of Deposit, Savings and or C hecking accounts) collateral shall be pledged by the institution for any amounts exceeding FD IC insurance Coverage. B UD G E T I M PAC T: N/A AT TAC HM E NT S : Resolution CITY OF APPLE VALLEY RESOLUTION NO. 2018- A RESOLUTION DESIGNATING ADDITIONAL DEPOSITORIES AND FINANCIAL SECURITY DEALERS FOR CITY FUNDS IN 2018 WHEREAS, the City Council, by Resolution No. 2018-84 adopted on the 28th day of June, 2018, designated certain banking, savings and financial institutions as additional official depositories of City funds, and WHEREAS, the City Treasurer has requested the designation of depositories and finance security dealers for City funds in 2018. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley: 1. The following are hereby designated as additional depositories or financial security dealers: A. Wells Fargo Securities, LLC B. Wells Fargo Bank, NA C. Northland Securities, Inc. D. RBC Capital Markets Corporation E. Robert W. Baird & Co. Inc. F. Stifel Nicolaus & Co, Inc. G. Moreton Capital Markets, LLC H. U.S. Bank I. U.S. Bankcorp Investments J. First Resource Bank (Formerly Eagle Valley Bank, N.A.) K. Think Mutual Bank L. BMO Harris Bank N.A. M. Old National Bancorp (Formerly Anchor Bank) N. Merchants Bank, NA 2. The permitted municipal deposit may be increased from time to time, subject to collateral and F.D.I.C. Insurance for time deposits exceeding the amount deposited by at least ten percent (10%). 3. For time deposits, the institutions may furnish both collateral and a bond; deliver additional collateral from time to time; withdraw excess collateral; and substitute other collateral from that previously furnished. 4. Each year each investment broker must acknowledge receiving a statement of investment restrictions which shall include a provision that investments are to be made in accordance with Minnesota Statutes governing the investment of public funds. Such statement shall be in a form provided by the State Auditor. 2 5. The City Treasurer or Asst. Treasurer, together with the Mayor or Acting Mayor, are hereby authorized to invest City funds in said institutions and in such other government securities as permitted by law. ADOPTED this 23rd day of August, 2018. ___________________________________ Mary Hamann-Roland, Mayor ATTEST: _______________________________________ Pamela J. Gackstetter, City Clerk I T E M: 4.C. C O UNC I L ME E T I NG D AT E:August 23, 2018 S E C T I O N:Consent A genda Description: A dopt Resolution Calling for Redemption of Outstanding L iquor S tore Revenue Refunding B onds, S eries 2015A S taff Contact: Ron Hedberg Department / Division: Finance Department AC T I O N RE Q UE S T E D: Adopt resolution calling for redemption of outstanding Liquor Revenue Refunding Bonds, Series 2015A. S UM M ARY: T he Liquor Revenue Refunding Bonds of 2015A have reached the date at which they can be retired before the final maturity. At the call date of 12-1-18 staff is recommending that the 2019, 2020, and 2021 maturities be retired early out of available funds in the Liquor Fund. T he total amount to be retired early is $880,000 and we have $178,500 held in escrow that is also available to for the final payment, bringing the net cash used to retire these bonds early to $701,500. B AC K G RO UND: T he 2015A Liquor Revenue Refunding Bonds were originally issued to refinance the 2008C Liquor Revenue Bonds. T he 2008 Liquor Revenue Bonds were originally issued to finance the construction of store #3 at Cobblestone. T he original 2008 Issue had a final maturity of 12-15-2025, so this early redemption will result in the debt being retired eight years early. T he balance of the 2015A Refunding Bonds (after making the December 1st payment) is $880,000. T he attached resolution authorizes the redemption of the remaining 2019 to 2021 maturities. If the C ouncil authorizes the call, Northland Trust Services will publish the required notices and will notify the Depository Trust C orporation of the upcoming call. B UD G E T I M PAC T: T he interest rate on the outstanding debt ranges from 1.85% to 2.15% and by calling the bonds at the call date the C ity will avoid interest expense of $39,013 over the next three years. AT TAC HM E NT S : Resolution Resolution EXTRACT OF MINUTES OF MEETING OF THE CITY COUNCIL OF THE CITY OF APPLE VALLEY, DAKOTA COUNTY, MINNESOTA HELD ON AUGUST 23, 2018 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Apple Valley, Dakota County, Minnesota, was duly called to order on August 23, 2018, at 7:00 p.m. The following members were present: and the following members were absent: Member ________ introduced the following resolution and moved its adoption: CITY OF APPLE VALLEY RESOLUTION NO. 2018- RESOLUTION CALLING FOR THE REDEMPTION OF THE OUTSTANDING LIQUOR STORE REVENUE REFUNDING BONDS, SERIES 2015A A. WHEREAS, The City Council of the City of Apple Valley, Minnesota issued $1,785,000 Liquor Store Revenue Refunding Bonds, Series 2015A, dated June 15, 2015; and B. WHEREAS, All of said bonds maturing on December 1, 2019, through 2021, inclusive, are subject to redemption, in whole or in part, and prepayment at the option of the City on December 1, 2018, and on any date thereafter at par plus accrued interest, all as provided in the resolution of the City authorizing the issuance of said bonds; and C. WHEREAS, The City deems it desirable and in the best interest of the City to call $880,000 of the outstanding bonds maturing in the years 2019 through 2021, for redemption on December 1, 2018, in accordance with said resolution authorizing the issuance of said bonds. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Minnesota as follows: 1. $880,000 of the Liquor Store Revenue Refunding Bonds, Series 2015A, dated June 15, 2015, of the City of Apple Valley, Minnesota, maturing in the years 2019 through 2021, inclusive, shall be redeemed and prepaid on December 1, 2018, at 100% of their principal amount plus accrued interest for each such bond called. 2. The City Finance Director is hereby authorized and directed to give mailed notice of call to the bank where said bonds are payable and said bank shall provide such notice to the holders of the bonds as may be required by law. Said notice shall be in substantially the attached form. 3. The City Finance Director is hereby authorized and directed to deposit with the bank where said bonds are payable prior to said call date sufficient funds to pay all principal and interest due on the bonds as of the call date. ADOPTED this 23rd day of August, 2018. Mary Hamann-Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member _________ and upon a vote taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. 2 STATE OF MINNESOTA COUNTY OF DAKOTA CITY OF APPLE VALLEY I, the undersigned, being the duly qualified and acting City Clerk of the City of Apple Valley, Dakota County, Minnesota, DO HEREBY CERTIFY, that I have carefully compared the preceding extract of minutes of a meeting of the City Council of said City held on the date therein indicated with the original minutes thereof on file in my office and that the same is a full, true and correct transcript thereof insofar as said minutes relate to the topic described in the title of the resolution set forth in the extract. WITNESS my hand officially and the official seal of the City on August 23, 2018. ____________________________________ Pamela J. Gackstetter, City Clerk (SEAL) 3 NOTICE OF CALL FOR REDEMPTION LIQUOR STORE REVENUE REFUNDING BONDS, SERIES 2015A DATED: JUNE 15, 2015 CITY OF APPLE VALLEY, MINNESOTA NOTICE IS HEREBY GIVEN that by order of the City Council of the City of Apple Valley, Minnesota, there have been called for redemption and prepayment on DECEMBER 1, 2018 those outstanding bonds of the City designated as Liquor Store Revenue Refunding Bonds, Series 2015A, dated June 15, 2015, having the stated maturity dates of 2019 through 2021, inclusive, totaling $880,000 in principal amount and with the following CUSIP numbers: Maturity Principal Amount CUSIP 2019 $250,000 03789RAX9 2020 $255,000 03789RAY7 2021 $375,000 03789RAZ4 The bonds are being called for redemption at a price of 100% of their principal amount plus accrued interest to December 1, 2018, on which date all interest on said bonds will cease to accrue. Holders of the bonds hereby called for redemption are requested to present their bonds for payment to Northland Trust Services, Inc., 150 South Fifth Street, Suite 3300, Minneapolis, Minnesota 55402, on or before December 1, 2018. Dated: August 23, 2018 BY ORDER OF THE CITY COUNCIL Pamela J. Gackstetter, City Clerk Important Notice: In compliance with the Economic Growth and Tax Relief reconciliation Act of 2001, federal backup withholding tax will be withheld at the applicable backup withholding rate in effect at the time of the payment by the redeeming institutions if they are not provided with your social security number or federal employer identification number, properly certified. This requirement is fulfilled by submitting a W-9 Form, which may be obtained at a bank or other financial institution. Additional Information may be obtained from: 4 NORTHLAND SECURITIES, INC. 150 South Fifth Street, Suite 3300 Minneapolis, Minnesota 55402 Attn: Public Finance Phone: 612-851-5900 or 800-851-2920 5 I T E M: 4.D. C O UNC I L ME E T I NG D AT E:August 23, 2018 S E C T I O N:Consent A genda Description: A dopt Resolution Restricting Parking on 1,075 Ft. S egment of W hitney Drive West of Garden View Drive S taff Contact: Matt Saam, Public Works Director Department / Division: P ublic Works Department AC T I O N RE Q UE S T E D: Adopt resolution restricting parking on both sides of Whitney Drive from G arden View Drive to a point 1,075 feet west. S UM M ARY: Attached for C ity C ouncil consideration is a resolution restricting parking from September to J une 15, 7:00 a.m. - 3:30 p.m. weekdays, along both sides of Whitney Drive from Garden View D rive to a point 1,075 feet west of G arden View Drive (Figure 1). T his request is based on a safety concern from the principal of Southview Elementary which is located at the northwest corner of Whitney Drive and Garden View Drive. Last school year, parking lot improvements were completed at the school which resulted in separate queuing areas for buses and parents dropping off/picking up students. T here is now a large parking lot on the southwest side of the school for parents to que up while they drop off or wait for their students. T he principal is concerned that even with the new parking area, many parents continue to park on the north side of Whitney Drive to wait for their students. Parking is restricted from 7:00 a.m. - 3:00 p.m. along the south side of Whitney Drive; however, since school gets out after 3 p.m., parents were parking on the south side of Whitney Drive. T his has led to students crossing Whitney Drive to reach waiting vehicles. T he principal would like to encourage parents to use the new parking lot queuing area by restricting the on-street parking along Whitney Drive. B AC K G RO UND: On September 7, 1989, the City Council approved Resolution No. 1989-177 which restricted parking along the north side of Whitney Drive for the first 75 feet west of G arden View Drive. On J une 25, 1992, the City C ouncil approved Resolution No. 1992-166 which restricted parking from September to J une 15, Monday to Friday, 7:00 a.m. to 3:00 p.m. along the south side of Whitney Drive from Hopewell Lane to Garden View Drive. On September 9, 1993, the City Council approved Resolution No. 1993-198 which restricted parking within 40 feet either side of the Southview Elementary School driveway along the north side of Whitney Drive. On J une 14, 2001, the C ity C ouncil approved Resolution No. 2001-97 which restricted parking along the south side of Whitney Drive from the driveway of 1010 Whitney Drive east to Garden View Drive. B UD G E T I M PAC T: Minor costs for staff time and materials necessary to install the additional signage. AT TAC HM E NT S : Exhibit Resolution 150th Street W (CSAH 42) Whitney Drive Rom e Drive Rome CourtRe d w o o d Hopewell LaneLowell Drive Ramsdell Drive Baldwi n D ri v e BaldwinCirlceElm DriveHighview Lane Highview Drive Garden View Drive156th St CtHighview Drive 150th St W Redwell LaneCortland DriveOriole Drive 157th St WPorter LaneWhitney Drive Parking Restriction Figure 1 City of Apple Valley FEETSCALE 0 400200 HORZ. N Proposed No Parking Zone CITY OF APPLE VALLEY RESOLUTION NO. 2018- __ A RESOLUTION RESTRICTING PARKING ALONG WHITNEY DRIVE WHEREAS, the Apple Valley City Code, Section 71.02, authorizes the City Council to restrict parking by ordering the erection of appropriate signs; and WHEREAS, parking lot improvements at Southview Elementary School have been completed which separate queuing areas for buses and parents that are dropping off/picking up students; and WHEREAS, safety concerns from the Southview Elementary School principal have been brought to the City’s attention regarding student drop-off/pick-up; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that the parking of vehicles is hereby prohibited: from September to June 15, 7:00 a.m. - 3:30 p.m. weekdays, along both sides of Whitney Drive, from Garden View Drive to a point 1,075 feet west of Garden View Drive. BE IT FURTHER RESOLVED that appropriate signs on said street segments are hereby ordered installed. ADOPTED this 23rd day of August 2018. Mary Hamann-Roland, Mayor ATTEST: Pamela Gackstetter, City Clerk I T E M: 4.E. C O UNC I L ME E T I NG D AT E:August 23, 2018 S E C T I O N:Consent A genda Description: A pprove Reduction of Various Financial Guarantees S taff Contact: J oan Murphy, Department A ssistant Department / Division: Community Development Department AC T I O N RE Q UE S T E D: Approve reduction of various financial guarantees. S UM M ARY: T he C ity holds numerous financial guarantees to ensure the installation of certain improvements in new developments, as well as to assure protection of natural resources. Staff review of the status of these developments indicates that the following actions are in order: 1.Quarry Ponds Fourth Addition (PC15-47-ZS) Project 2016-164 LO C #1110151 Original Deposit on 5/5/17 $487,925.00 Reduced 7/27/17 to $311,161.80 Reduce now to $100,000.00 2.Quarry Ponds Fifth Addition (PC18-04-F) LO C #20007624675 Original Deposit on 6/14/18 $1,001,405.00 Reduce now to $719,816.18 3.Regent’s Point Second Addition (PC16-05-F) LO C #69607460 Original Deposit on 6/23/16 $751,750.00 Reduced 7/13/17 to $58,000.00 Reduced 2/8/18 to $7,200.00 Reduce now to $3,200.00 B AC K G RO UND: N/A B UD G E T I M PAC T: N/A I T E M: 4.F. C O UNC I L ME E T I NG D AT E:August 23, 2018 S E C T I O N:Consent A genda Description: A pprove E ngineering Services Proposal with Advanced E ngineering and Environmental S ervices, I nc., for Project 2018-145, Farquar Storm L ift S tation Feasibility S tudy S taff Contact: Carol Blommel J ohnson, Public Works Superintendent - Utilities Department / Division: Utilities Division AC T I O N RE Q UE S T E D: Approve Engineering Services Proposal with Advanced Engineering and Environmental Services, Inc., for Project 2018-145, Farquar Storm Lift Station Feasibility Study, in the amount of $16,750.00. S UM M ARY: Attached for consideration is a proposal for Engineering Services with Advanced Engineering and Environmental Services, Inc., (A E2S) to prepare a feasibility study on the Farquar storm lift station. T he study would include a condition assessment, performance evaluation with recommended improvements, costs, and phasing plan. T he Farquar storm lift station is approaching the end of its useful life and has been identified for rehabilitation or replacement. B AC K G RO UND: T he Farquar Storm Lift Station is located on Dominica Way adjacent to Farquar Lake. T he existing lift station was constructed in 1970 and is a wet well/dry well type station. T he lift station is a critical component to manage and maintain the lake levels for both Farquar and Long Lakes. A Professional Service Agreement was approved with A E2S in the Engineering Consultant Pool, Utility Services C ategory in J uly 2016. B UD G E T I M PAC T: T he feasibility study is included in the 2018 Public Works Storm Drainage Utility Budget. Project 2017-102, Code: 5506.6235. AT TAC HM E NT S : Proposal May 24, 2018 Ms. Carol Blommel Johnson Public Works Superintendent – Utilities City of Apple Valley 7100 147th St. W. Apple Valley, MN 55124 RE: Engineering Services Proposal Farquar Storm Water Lift Station Feasibility Study City of Apple Valley, Minnesota Dear Ms. Blommel Johnson: Thank you for this opportunity to provide this professional services proposal for the Farquar Storm Water Lift Station Feasibility Study. The following letter provides a general overview of our understanding and the proposed scope of services, anticipated timeline, and estimate of associated professional fees. Project Understanding and Scope of Basic Services This project will result in a Feasibility Study (Study) to determine long-term solutions for rehabilitation or replacement of the Farquar Storm Water Lift Station. Our project understanding is based on a project scoping meeting and site visit to the Farquar Storm Lift Station with representatives from the City of Apple Valley, and the data provided by the City. The existing station is a 40 - 50 year old station of the dry pit/wet pit Smith & Loveless design. Concerns identified by City staff are: · Age and operation of the facility · Need for updated controls · Design of the two inlets (one from Farquar Lake, the other from the backwater pond southeast of Farquar lake, connected to Farquar Lake by a equalizing culvert under Dominica Way) · Maintaining design flows from the pump · Optimizing the pump size The Study will evaluate the physical condition of the stormwater lift station components, and operational performance of the station. Based on the evaluation, improvements will be recommended to optimize performance and address aging infrastructure. The Study will document the evaluation and the improvement and rehabilitation recommendations, and propose a prioritized timeline for implementation of the projects over time. Ms. Blommel Johnson Farquar Storm Water Lift Station Feasibility Study Proposal May 24, 2018 w:\a\apple valley\05047-2018-002\project data\010 project development\proposal\apple valley farquar storm ls proposal 052424.docx Page 2 of 4 Facility Condition Assessment and Performance Evaluation • This section will focus on physical condition and performance assessment of the Storm Water Lift Station. • A Facility Condition Assessment will be completed, during which a strategic team of multidisciplinary (process, water resources, civil and electrical) professionals will comprehensively review the lift station and report their findings. The intent of the evaluations is to identify improvements based on, but not limited to, the following criteria: structural and/or equipment condition, applicable codes and regulations, reliability and redundancy of system components, and safety issues. • A Performance Assessment for the lift station will take place concurrently with the Facility Condition Assessment. The assessments will focus on identification of performance- limiting factors within the systems, including evaluation of operational and efficiency- based optimization projects. Major systems proposed for Performance Assessment include: mechanical pumping systems, monitoring and control instrumentation, related force main, valves, and fittings; and SCADA and electrical systems. • The Performance Assessment will include review and analysis of available background data including, but not limited to, operational records for run-times and cycle frequency, maintenance records, and lift station Record Documents. • AE2S will coordinate with the City’s current instrumentation and control (I&C) system service provider (Automatic Systems) to discuss current status and recommendations regarding the adequacy and performance of the related Supervisory Control and Data Acquisition (SCADA) system. • Assist the City in writing a Request for Proposals (RFP) to Braun and/or AET for geotechnical subsurface exploration soil borings to occur. This report will be included in the Study, and be considered while providing recommend improvements. Recommended Improvements • Recommended improvements are anticipated to be presented in three (3) categories: 1. Design Improvements 2. Operational / Optimization Improvements 3. Asset Renewal / Aging Infrastructure • Options to be investigated include the following: o Rehabilitation of the existing lift station o Replacement with a submersible pumping system Two siting options will be evaluated Two intake options will be evaluated • Provide a Planning Level Opinions of Total Probable Project Cost for alternatives. Ms. Blommel Johnson Farquar Storm Water Lift Station Feasibility Study Proposal May 24, 2018 \\ae2s.com\projectfiles\a\apple valley\05047-2018-002\project data\010 project development\proposal\apple valley farquar storm ls proposal 052424.docx Page 3 of 4 • Meet with DNR to review proposed improvements viability • Meet with the Owner to review recommended improvement projects and prioritization of project implementation. Feasibility Study • Prepare a Feasibility Study that includes: o Facility Condition Assessment and Performance Evaluation o Description of Options & Opinion of Costs o Recommended Improvements o Schedule for implementation and prioritizing of staging o Geotechnical Report (by firm retained by City) OWNER Responsibilities In order to complete the tasks outlined in this work plan, we will need the City to provide: • Designate a contact person to act as Owner’s representative with respect to the professional services to be rendered with complete authority to transmit instructions, receive information, and interpret and define the Owner’s policies and decisions with respect to professional engineering services. • Provide copies of existing lift station drawings (as available) to AE2S for use during the project. • Provide electronic files of existing topographic and utility GIS information as required for the project. • Provide available operational data; including but not limited to cycle and run-time data and maintenance records. • Contract with a geotechnical materials testing firm for soil borings to be completed during the Study, included as an Exhibit to the Study. • Provide review of the draft Feasibility Study Technical Memorandum. Anticipated Times for Rendering Service AE2S proposes to complete of the proposed Scope of Services in accordance with the following proposed schedule: • Facility Condition Assessment October 2018 • Review of Recommended Improvements November 2018 • Draft Feasibility Study December 2018 • Final Feasibility Study December 2018 Schedule can be adjusted to accommodate City’s expectations based on further discussion. Ms. Blommel Johnson Farquar Storm Water Lift Station Feasibility Study Proposal May 24, 2018 w:\a\apple valley\05047-2018-002\project data\010 project development\proposal\apple valley farquar storm ls proposal 052424.docx Page 4 of 4 Proposed Professional Fees AE2S proposes to provide the professional services consistent with the Scope of Services outlined above and in accordance with the table below on an hourly (plus expenses) basis. Farquar Storm Water Lift Station Feasibility Study Professional Fees Facility Condition Assessment and Performance Evaluation $5,500 Recommended Improvements, Cost and Phasing $5,000 Meetings $3,500 Feasibility Study Preparation $2,750 Total Professional Services = $16,750 Fees are total costs, including all professional fees, expenses, equipment rental fees, travel, etc. Compensation shall not exceed $16,750 without written authorization from the OWNER. Professional engineering services will be done in accordance with the Standard Agreement for Professional Services between the City of Apple Valley and AE2S, dated July 14, 2016. Additional Costs Potential additional costs by others include: · An assessment by American Engineering and Testing (AET) on the thickness of the Smith & Loveless “Can” in the existing facility. - Recommended during the Feasibility Study phase. · Soil borings and a geotechnical evaluation. – Recommended during the feasibility study phase. · Surveying – Not anticipated at this time if as-builts and GIS data is sufficient. This will be recommended at the design stage. Thank you again for the opportunity to provide professional services to the City of Apple Valley. We look forward to working with you, and we are confident our experience and expertise will provide value. If you have any questions or comments regarding our proposed services or if you need additional information, please do not hesitate to contact us at (763) 463-5036. Submitted in Service, Accepted: Nancy D. Zeigler, P.E. Aaron Vollmer. P.E. Name:__________________________ AE2S AE2S Date:___________________________ Senior Project Manager Operations Manager Title:___________________________ I T E M: 4.G. C O UNC I L ME E T I NG D AT E:August 23, 2018 S E C T I O N:Consent A genda Description: A dopt Resolution Directing P reparation of Plans and S pecifications for Project 2019-101, 2019 S treet and Utility I mprovements S taff Contact: B randon A nderson, City Engineer Department / Division: E ngineering Division AC T I O N RE Q UE S T E D: Adopt resolution directing preparation of plans and specifications for Project 2019-101, 2019 Street and Utility Improvements. S UM M ARY: T he C ity of Apple Valley 2018-2022 Capital Improvement Program identifies potential utility replacement and street reconstruction work on the following Streets in the Apple Valley 11th and 12th neighborhood: Lowell Drive Lowell C ircle Elm Drive Ramsdell Drive Baldwin Drive Baldwin C ircle Scope of work includes total replacement of approx. 5,952 linear feet of sanitary sewer, water main and storm sewer and street and sidewalk reconstruction. B AC K G RO UND: A map of the proposed project area is attached (Figure: 1). T his project is tentatively scheduled for utility and street reconstruction in 2019 due to age and deterioration of existing infrastructure. T he proposed project area regularly experiences water main breaks; the sanitary sewer requires regular root cutting; and the street Overall C ondition Index (O C I) rating is 50-70, well below C ity goal of 74. C ity staff recommends that the design process begin this fall to allow field surveying work to be completed prior to the winter snow season. T he project development tasks for the proposed improvements would involve the following scope of work. Conduct a topographical field survey to collect ground elevation, utility locations, and surface features within the proposed work zone. Conduct a geotechnical investigation and soil borings within the work zone. Conduct a neighborhood informational meeting to discuss the project with residents. Prepare plans, specifications, and a project cost estimate and schedule for construction. Review project plans and cost estimate with the C ity Council prior to bid process. B UD G E T I M PAC T: Project costs and funding included in the preliminary 2019 operating budget are summarized as follows: Estimated Project C osts: C onstruction Cost $ 3,576,366 C onstruction Contingency (6%)223,522 Engineering, C ontract Admin, Inspection, Testing, Survey (19%)670,569 Total Estimated C ost $ 4,470,457 Estimated Project Funding Water Utility $ 915,247 Sanitary Sewer Utility 959,454 Storm Sewer Utility 637,920 Road Improvement Fund 1,957,836 Total Estimated Funding $ 4,470,457 AT TAC HM E NT S : Map Resolution 150th Street W (CSAH 42)Redwood DriveRedwood DriveWhitney Drive Rom e Drive Rome CourtRe d w o o d Cir c l e Keller Lake Ro a d City of Burns vill e Hopewell LaneLowell Drive Ramsdell Drive Baldwi n D ri v e BaldwinCirlceElm Drive2019 Street and Utility Reconstruction Figure 1 City of Apple Valley 2019 Capital Improvement Program Areas FEETSCALE 0 400200 HORZ. N CITY OF APPLE VALLEY RESOLUTION NO. 2018- A RESOLUTION DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR PROJECT 2019-101, 2019 STREET AND UTILITY IMPROVEMENTS WHEREAS, the City’s Capital Improvements Program identifies streets for proposed infrastructure improvements in 2019; and WHEREAS, the City Council has reviewed the scope of proposed improvements associated with the 2019 Street and Utility Improvements project; and WHEREAS, the City Council considers it to be in the best interest of the City to begin the process of information gathering and have plans and specifications prepared for said improvements scheduled for construction in the year 2019. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that: 1. Improvement Project 2019-101, 2019 Street and Utility Improvements is hereby established. 2. Staff is directed to conduct preliminary field work and prepare plans and specifications. ADOPTED this 23rd day of August 2018. __________________________________ Mary Hamann-Roland, Mayor ATTEST: _________________________________ Pamela J. Gackstetter, City Clerk I T E M: 4.H. C O UNC I L ME E T I NG D AT E:August 23, 2018 S E C T I O N:Consent A genda Description: A dopt Resolution A uthorizing Preparation of Feasibility S tudy for P roject 2020-101, 2020 S treet and Utility I mprovements S taff Contact: B randon A nderson, City Engineer Department / Division: E ngineering Division AC T I O N RE Q UE S T E D: Adopt resolution authorizing preparation of feasibility study for Project 2020-101, 2020 Street and Utility Improvements. S UM M ARY: T he C ity of Apple Valley 2018-2022 Capital Improvement Program identifies potential utility replacement and street reconstruction work on the following Streets in the Lebanon Hills and Palomino Hills neighborhood: Cimarron Road Cimarron C ircle Cimarron C ourt Yancey Court Greylock C ourt Surrey Trail South & North Scope of work to be evaluated includes total replacement of approximately 8,160 linear feet of sanitary sewer, water main and storm sewer, and street reconstruction. B AC K G RO UND: A map of the proposed project area is attached (Figure: 1). T his project is tentatively scheduled for utility and street reconstruction in 2020 due to age and deterioration of existing infrastructure. T he proposed project area regularly experiences water main breaks; the sanitary sewer requires regular root cutting; and the street Overall C ondition Index (O C I) rating is 50-70, well below C ity goal of 74. C ity staff recommends that the design process begin this fall to allow field surveying work to be completed prior to the winter snow season. T he project development tasks for the proposed improvements would involve the following scope of work. Conduct a topographical field survey to collect ground elevation, utility locations, and surface features within the proposed work zone. Conduct a geotechnical investigation and soil borings within the work zone. Prepare feasibility study and a project cost estimate. Conduct a neighborhood informational meeting in J anuary 2019 to discuss the project scope with residents. B UD G E T I M PAC T: Project costs and funding included in the preliminary 2020 operating budget are summarized as follows: Consultant Proposal C osts (Survey, Geotechnical, Feasibility Study) $ 150,000 Estimated Project Funding Water Utility $ 25,000 Sanitary Sewer Utility 15,000 Storm Sewer Utility 50,000 Road Improvement Fund 60,000 Total Estimated Funding $ 150,000 AT TAC HM E NT S : Map Resolution 2020 Street and Utility Improvements Figure 1 City of Apple Valley 2020 Capital Improvement Program Areas FEETSCALE 0 24001200 HORZ. N Cimarron Road Palomino Drive Cimarr o n Yancey Cimar r o n C o u r t Grelock Court Pennock AveSurre y T r a i l S o u t h Surrey Trail North Cirlce Court CITY OF APPLE VALLEY RESOLUTION NO. 2018- A RESOLUTION AUTHORIZING PREPARATION OF A FEASIBILITY STUDY FOR PROJECT 2020-101, 2020 STREET AND UTILITY IMPROVEMENTS WHEREAS, the City’s Capital Improvements Program identifies streets for proposed infrastructure improvements in 2020; and WHEREAS, the City Council has reviewed the scope of proposed improvements associated with the 2020 Street and Utility Improvements project; and WHEREAS, the City Council considers it to be in the best interest of the City to begin the process of information gathering and have a feasibility report prepared for said improvements scheduled for construction in the year 2020. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that: 1. Improvement Project 2020-101, 2020 Street and Utility Improvements is hereby established. 2. Staff is directed to conduct preliminary field work and prepare plans and specifications. ADOPTED this 23rd day of August 2018. __________________________________ Mary Hamann-Roland, Mayor ATTEST: _________________________________ Pamela J. Gackstetter, City Clerk I T E M: 4.I . C O UNC I L ME E T I NG D AT E:August 23, 2018 S E C T I O N:Consent A genda Description: P roject 2018-146, Monitoring Well I nstallation S taff Contact: Carol Blommel J ohnson, Public Works Superintendent - Utilities Department / Division: Utilities Division AC T I O N RE Q UE S T E D: 1. Adopt resolution directing preparation of plans and specifications for Project 2018-146, Monitoring Well Installation. 2. Approve Engineering Services Proposal with Advanced Engineering and Environmental Services, Inc., for Project 2018-146, Monitoring Well Installation in the amount of $26,300.00. S UM M ARY: Attached for consideration is a proposal for Engineering Services with Advanced Engineering and Environmental Services, Inc. (A E2S) for design and construction inspection services for a monitoring well. T he attached proposal includes the following scope of services: Design Services to include D N R Meeting Grant Application Quote and C ontract Administration C onstruction Inspection to include Electrical B AC K G RO UND: T he C ity's Water Appropriation Permit from the Department of Natural Resources (D N R) identifies several conditions. O ne condition states, the C ity shall install or obtain a separate non-production well to be used for monitoring. A Professional Service Agreement was approved with A E2S in the Engineering Consultant Pool, Utility Services C ategory in J uly 2016. B UD G E T I M PAC T: T he 2018 Public Works Water Utility Budget includes the monitoring well design costs. Code: 5320.6735. Detailed construction costs have not been finalized because a specific location has not yet been identified. T he meeting(s) with the D N R and proximity of electricity will determine cost estimates. Estimated Project Costs:Project 2018-146 5320.6735 Preliminary Design Services $7,200 Meetings with D N R & C ity Preliminary Site Layout, Well Diagram & C ost Estimate Draft Grant Application Meetings with Final Design Services $9,500 Quote Phase Services $2,300 C onstruction Phase Services $7,300 Total Design and Inspection Estimate $ 26,300 Estimated Project Funding Water Utility Consultant Services Budget $ 26,300 Total Estimated Funding $ 26,300 AT TAC HM E NT S : Resolution Proposal CITY OF APPLE VALLEY RESOLUTION NO. 2018- A RESOLUTION DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR PROJECT 2018-146, MONITORING WELL INSTALLATION WHEREAS, the City’s Utilities Division Operating Budget identifies the Monitoring Well Installation; and WHEREAS, the City Council has reviewed the scope of proposed improvements associated with the Monitoring Well Installation; and WHEREAS, the City Council considers it to be in the best interest of the City to begin the process of information gathering and have plans and specifications prepared for said improvements scheduled for construction in the year 2019. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that: 1. Project No. 2018-146, Monitoring Well Installation is hereby established. 2. Staff is directed to conduct preliminary field work and engage Advanced Engineering and Environmental Services, Inc. to prepare plans and specifications. 3. Estimated project costs and proposed funding for the project are authorized as follows: Total Design and Inspection Estimated Cost $26,300 Water Utility Consultant Services Budget Funding $26,300 ADOPTED this 23th day of August 2018. __________________________________ Mary Hamann-Roland, Mayor ATTEST: ___________________________________ Pamela J. Gackstetter, City Clerk I T E M: 4.J . C O UNC I L ME E T I NG D AT E:August 23, 2018 S E C T I O N:Consent A genda Description: A pprove L ease A greement with Sprint S pectrum, L P, for Ground Equipment at Central Maintenance Facility, 6442 140th S treet W. S taff Contact: Carol Blommel J ohnson, Public Works Superintendent - Utilities Department / Division: Utilities Division AC T I O N RE Q UE S T E D: Approve the lease agreement with Sprint Spectrum, LP, for Ground Equipment at the Central Maintenance Facility, 6442 140th Street W. S UM M ARY: Attached for consideration is a proposed lease agreement with Sprint Spectrum, LP. T his lease replaces the expired lease between the City and Sprint Spectrum. T he lease is for ground equipment only. Sprint Spectrum co-locates their antennas on the AT &T Crown Castle monopole located at the C entral Maintenance Facility. T he attached lease agreement document was prepared by the City Attorney’s office. B AC K G RO UND: T he original lease agreement was approved in 1997. B UD G E T I M PAC T: T he term of the proposed lease is five years and is subject to four additional five-year option periods. T he annual rent for 2018 is $15,000.00. T he base rent will increase annually by the greater of three and one-half percent or the amount equal to the increase in the C onsumer Price Index, with a maximum annual increase of six and one-half percent. T he sub-ledger for this site is 20053004. AT TAC HM E NT S : Agreement I T E M: 4.K. C O UNC I L ME E T I NG D AT E:August 23, 2018 S E C T I O N:Consent A genda Description: A pprove Agreement with Certified Recycling, L L C, for City of A pple Valley Residential F all Clean-Up Day (Appliance, S crap Metal, and Mattress Collection) S taff Contact: Charles Grawe, A ssistant City A dministrator Department / Division: Administration / I nformation Technologies AC T I O N RE Q UE S T E D: Approve agreement with C ertified Recycling, LLC , for C ity of Apple Valley Residential Fall Clean-Up Day (appliance, scrap metal, and mattress collection). S UM M ARY: T he C ity conducts an annual Fall Clean-up Day, offering residents to dispose of larger refuse and recyclable items at a centralized location for a reasonable fee. T he City contracts for haulers to take the refuse and recyclables. B AC K G RO UND: T he City holds the Clean-up Day to encourage residents to keep their property maintained and orderly, providing a convenient means for residents to properly dispose of larger refuse items and collect recyclable items for recycling. T he C ity contracts for haulers to accept these materials. T he Agreement uses the C ity's standard agreement form with an exhibit of the rates for collected materials. T his year's Fall C lean-up Day will take place on Saturday, September 29, from 8:00 a.m. to 1:00 p.m. in the Apple Valley Family Aquatic Center parking lot. B UD G E T I M PAC T: T he City collects disposal fees from the residents and the City pays the contractor using the collected fees. T his is a pass-through cost and does not have a budgetary impact on the C ity. I T E M: 4.L . C O UNC I L ME E T I NG D AT E:August 23, 2018 S E C T I O N:Consent A genda Description: A pprove Agreement with Nordic Mechanical Services for HVA C Maintenance Services S taff Contact: Dean J acobson, Public Works Supervisor - F leet / B uilding Maint Department / Division: Fleet Maintenance Division AC T I O N RE Q UE S T E D: Approve agreement with Nordic Mechanical Services for HVA C Maintenance Services. S UM M ARY: On J uly 9, 2018, C ity staff solicited quotations from five companies for HVA C maintenance services for the remainder of 2018 and all of 2019. One proposal was received from Nordic Mechanical. Staff reviewed the proposal and believes it to be a fair rate. Nordic Mechanical has completed other work for the C ity and is a respected firm. A standard City agreement will be utilized for this project. B AC K G RO UND: Any department of the C ity may utilize HVA C maintenance services under this contract. Services may be required for lift stations, wells, the water treatment facility, buildings and other City facilities. B UD G E T I M PAC T: Maintenance services are funded by the division or department that utilizes the services. AT TAC HM E NT S : Quotation I T E M: 4.M. C O UNC I L ME E T I NG D AT E:August 23, 2018 S E C T I O N:Consent A genda Description: A pprove Change Order No. 1 to A greement with Ameresco, I nc., for E nergy S avings P erformance Contract S taff Contact: Charles Grawe, A ssistant City A dministrator Department / Division: Administration / I nformation Technologies AC T I O N RE Q UE S T E D: Approve C hange Order No. 1 to the agreement for Energy Savings Performance C ontract with Ameresco, Inc., in the amount of $37,891.00. S UM M ARY: Attached is a proposed change to the project contract. T he change order covers one issue summarized below. T he total budget impact for the entire change is an addition of $37,891.00. T he contract sum prior to the approval of the change order is $1,917,828.00. With the approval of the change orders, the contract sum would be $1,955,719.00. B AC K G RO UND: Item 1: T he original project scope included changing out the individual decorative street lights along C edar from HPS (High Pressure Sodium) to LED (Light Emitting Diode). Due to unresolved questions pertaining to metering, the scope did not include the cobra head style street lights attached to the semaphores. T hose questions have now been answered and a path forward has been identified to include the lights above the semaphores. T his proposed change order will add to the project scope the upgrading of the remaining cobra head style lights above each of the traffic signals along the corridor. One of the advantages of LED is that it can produce different color temperatures of lighting. Certain colors can provide greater clarity and distinction in a night-time environment. When an LED fixture with a cooler temperature is placed in close proximity to an older fixture with a warmer color temperature, the difference can be very distinct, but also possibly distracting. In order to provide a consistent look from an illumination perspective along the C edar corridor, staff recommends that the street lights above the traffic signal semaphores on C edar be changed out to LED lights. B UD G E T I M PAC T: Item 1: $37,891.00 Funding for this additional work will come from the electric franchise fee account. AT TAC HM E NT S : Change Order Document(s) Confidential & Proprietary Information of Ameresco, Inc. Page 1 of 6 CHANGE ORDER #1 (Agreement for change in Scope of Services and/or Agreement) Change Request No. 1 CUSTOMER: City of Apple Valley Department: Municipal Center Project No. 33371-20 Contract No. Site: City of Apple Valley, MN Title: Replacement of high pressure sodium (HPS) street lights located at Cedar Ave. intersections with LED fixtures. I. REQUEST Date: July __, 2018 (a) Requested by City of Apple Valley (Charles Grawe) pursuant to Section 8 of the Energy Services Agreement dated August 29, 2017. (b) Description of change ECM 2: LED Street Lights – Replace twenty-six (26) 250-watt high pressure sodium (HPS) light fixtures located at intersections of Cedar Avenue with new 126- watt LED fixtures. The LED fixtures shall be 4000-degree Kelvin and black in color to match the existing poles and adjacent LED fixtures degree Kelvin. II. AMERESCO’s AGREEMENT For all costs involved in this change including extensions of time herein requested, Ameresco proposes to perform the work described in accordance with the provisions of the Agreement for the price as follows. Payment shall be made on the basis of: (a) Predetermined lump sum total of THIRTY-SEVEN THOUSAND EIGHT HUNDRED NINETY-ONE AND 07/100 DOLLARS ($37,891.00) An extension of contract time of 0 calendar days is requested. ATTACHMENTS ATTACHMENT B-1 SCOPE OF SERVICES ATTACHMENT C-1 SAVINGS GUARANTEE ATTACHMENT G-1 MEASUREMENT AND VERIFICATION PLAN; METHODOLOGY OF CALCULATING SAVINGS All references in the Agreement to Attachments shall also mean and refer to Attachments as amended by Attachments B-1, C-1, and G-1 included as this Change Order. All other provisions of the Agreement not expressly modified by this Change Order #1 shall remain in full force and effect including, but not limited to, Section 25 of the Agreement, Representations and Warranties, which representations and warranties are incorporated herein by reference with respect to this Change Order #1. Confidential & Proprietary Information of Ameresco, Inc. Page 2 of 6 IN WITNESS WHEREOF, the Parties hereto have caused this Change Order #1 to be duly executed and delivered by their proper and duly authorized officers. AMERESCO, INC. ______________________ By: Louis P. Maltezos Title: Executive Vice President Date: CUSTOMER APPROVAL: CITY OF APPLE VALLEY Contract Award $1,917,828.00 ______________________ Previous Additions $0.00 Previous Deductions $0.00 By: __________________________ Net Total $1,917,828.00 Title: ________________________ This Change $37,891.00 Date: ________________________ Total $1,955,719.00 Confidential & Proprietary Information of Ameresco, Inc. Page 3 of 6 ATTACHMENT B-1 SCOPE OF SERVICES ECM 2: LED Street Lights The street lighting scope of services shall be modified to include the following:  Replace twenty-six (26) 250-watt high pressure sodium (HPS) light fixtures located at intersections of Cedar Avenue with new 126-watt LED fixtures. The LED fixtures shall be 4000-degree Kelvin and black in color to match the existing poles and adjacent LED fixtures. There are four cobraheads at each intersection, however the intersection of 160th Street only include two (2) cobraheads to replace on the north side of the intersection. No other changes to ECM 2 Scope of Services. Scope of Services Appendices  Appendix 2: Street Lighting – two (2) pages REVISED AND RESTATED IN ITS ENTIRETY No other changes to Attachment B of the Energy Services Agreement Confidential & Proprietary Information of Ameresco, Inc. Page 4 of 6 ATTACHMENT C-1 SAVINGS GUARANTEE Table C-1 (REVISED) Year Energy Savings Operating Cost Savings Total Guaranteed Savings 1 $60,067 $28,534 $88,601 2 $61,869 $29,390 $91,259 3 $63,725 $30,272 $93,996 4 $65,636 $31,180 $96,816 5 $67,605 $32,115 $99,721 6 $69,634 $33,079 $102,712 7 $71,723 $34,071 $105,794 8 $73,874 $35,093 $108,968 9 $76,091 $36,146 $112,237 10 $78,373 $37,230 $115,604 11 $80,724 $38,347 $119,072 12 $83,146 $39,498 $122,644 13 $85,641 $40,683 $126,323 14 $88,210 $41,903 $130,113 15 $90,856 $43,160 $134,016 16 $93,582 $44,455 $138,037 17 $96,389 $45,789 $142,178 18 $99,281 $47,162 $146,443 19 $102,259 $48,577 $150,837 20 $105,327 $50,035 $155,362 The Guarantee Period shall be 20 years unless terminated earlier as a result of termination of the Agreement. The Customer has reviewed the Guaranteed Savings calculations, assumptions, and methodologies contained in the M&V Plan and the Baseline set forth in Attachment G, and the Standards of Service and Comfort set forth in Attachment J and finds them to be reasonable. This Attachment C-1, comprising two (2) pages, is attached to and made part of the Agreement. CITY OF APPLE VALLEY AMERESCO, INC. By: ___________________________ By: ___________________________ Name: ________________________ Name: ________________________ Date: _________________________ Date: _________________________ Confidential & Proprietary Information of Ameresco, Inc. Page 5 of 6 ATTACHMENT G-1 SECTION 2: METHODOLOGY USED TO CALCULATE PROJECT SAVINGS ENERGY SAVINGS Table G5 (REVISED): Summary of Annual Savings ECM Electricity Savings (kWh) Electricity Savings ($) Demand Savings (kW) Demand Savings ($) Natural Gas Savings (therm) Natural Gas Savings ($) Water/ Sewer Savings (kGal) Water & Sewer Savings ($) Total Savings ($) ECM 1: LED Lighting Upgrades 345,808 $24,500 862 $6,901 0 $0 0 $0 $31,401 ECM 2: LED Street Lights 123,385 $14,930 0 $0 0 $0 0 $0 $14,930 ECM 3: Boiler Replacement 13,433 $654 8 $40 12,378 $6,873 0 $0 $7,567 ECM 4: RTU Replacement 4,623 $339 6 $57 0 $0 0 $0 $396 ECM 5: Mechanical Insulation 0 $0 0 $0 4,917 $2,730 0 $0 $2,730 ECM 6: Water Conservation 6,450 $467 0 $0 167 $93 382 $2,483 $3,043 TOTALS 493,698 $40,890 876 $6,998 17,462 $9,696 382 $2,483 $60,067 Confidential & Proprietary Information of Ameresco, Inc. Page 6 of 6 APPENDICIES Scope of Services Appendices  Appendix 2: Street Lighting - two (2) pages REVISED AND RESTATED IN ITS ENTIRETY I T E M: 4.N. C O UNC I L ME E T I NG D AT E:August 23, 2018 S E C T I O N:Consent A genda Description: A pprove Change Order No. 3 to A greement with Dering Pierson Group, L L C, for Education B uilding Renovation S taff Contact: B ruce Nordquist, Community Development Director Department / Division: Community Development Department AC T I O N RE Q UE S T E D: Approve C hange Order No. 3 to the agreement with Dering Pierson Group, LLC , for the Education Building Renovation project, in the amount of an additional $21,405.06. S UM M ARY: T his change order addresses additional work beyond the original contract. Additional trees were added to the site, exterior electric conduit junction boxes and A D A automatic door opening needed updating to meet code, exposed concrete on the building required staining to match the exterior cedar, new compacted base was needed for the parking lot repairs and additional caulking and seam sealing was needed on exterior cedar siding. Prior charge orders addressed bathroom remodeling and plumbing requirements, wall insulation in converted classrooms, the addition of security doors between tenant spaces and temporary heat before the new HVA C system was operational. B AC K G RO UND: In O ctober 2017, C ity C ouncil approved the Education Building Renovation contract with Dering Pierson Group, LLC for $252,986.00. Dering Pierson coordinated the additional work through their sub contractors. While staff is satisfied that the required work has now been completed, the request to the City C ouncil for final payment and close-out of the project has been delayed while Dering Pierson finalizes construction documentation with sub contractors. A 5 percent retainage can then be considered to be released. B UD G E T I M PAC T: Expenses related to this project are being carefully tracked to ensure we receive good value for the funds invested. Given the complexity of retrofitting a preexisting building for a new use, some unexpected costs were likely to occur. Nonetheless, sufficient funds are available through the Education Building fund to cover all current and anticipated project costs. AT TAC HM E NT S : Change Order Document(s) Aug 6, 2018 I T E M: 4.O. C O UNC I L ME E T I NG D AT E:August 23, 2018 S E C T I O N:Consent A genda Description: A pprove Change Order No. 1 to A greement with McNamara Contracting, I nc., for Project 2018- 105, 2018 S treet I mprovements S taff Contact: B randon A nderson, City Engineer Department / Division: E ngineering Division AC T I O N RE Q UE S T E D: Approve C hange Order No. 1 to the agreement with McNamara Contracting, Inc., for Project 2018-105, 2018 Street Improvements, by adding the amount of $109,512.93. S UM M ARY: Attached for consideration is Change Order No. 1 that addresses the Owner requested changes to the construction documents. A brief description of the change order is as follows: Part 1 – T his portion of the change order addresses the additional work associated with the street and concrete repairs at the intersection of Granada Avenue and 147th Street W. related to the water main break that occurred on December 28, 2017. Part 1 subtotal is $78,876.98. T he cost associated with this change reflects fair market value for the work. Part 2 – T his portion of the change order addresses the additional trail and sidewalk paving associated with the completion of the C obblestone West Park Pavilion and Restroom and parking lot construction. Part 2 subtotal is $20,885.95. T he cost associated with this change reflects fair market value for the work. Part 3 – T his portion of the change order addresses owner directed change to relocate an existing water hydrant at 15254 Eagle Bay Way. Part 3 subtotal is $9,750.00. T he cost associated with this change reflects fair market value for the work. B AC K G RO UND: N/A B UD G E T I M PAC T: T his work will be funded via the water utility fund and park dedication. T he overall project budget established at project authorization has construction contingency costs to account for the additional improvements. AT TAC HM E NT S : Change Order Document(s) ••• •:::::::· Owner: City of Apple Valley, 7100 W . 147th St. Apple Valley, MN 55124 Date Au11us113,2018 Contractor: McNamara Contractin11 Inc., 16700 Chioocndalc Avenue Rosemount , MN 55068 City of AJ)P-le II Va ey Bond Company: The Guarantee Company of North America USA, One Towne Sauare Suite 1470 Southfield Ml 48071 Bond No: 16156579 CHANGE ORDER NO. 1 2018 Street Improvement Project CITY PROJECT NO 2018-105 The following items were not included in the Contract, but deemed to be nece ssary to complete the project according to the intended design. In accordance with the terms of this Contract, the Contractor is hereby authorized and instructed to perform the work as altered by the following provisions. Description of Work Part 1: Work a sociated with street and concrete repairs at Granada Avenue and 147th St W related to the water main break that occurred on 12/28/17 . Part 2: Work associated with the grading and installation of the trail at Cobblestone We t Park Part 3: Relocate a hydrant at 15254 Eagle Bay Way to property line to the east No . 2 3 4 5 6 9 10 II 12 13 14 15 16 17 18 19 20 2018-1 OS Change Order .xis Item C HA NGE ORDER NO. I PART I -147TH ST WANO GRANADA MOBILIZATION REMOVE CURB AND GUTTER REMOVE CONCRETE WALK AND DRIVEWAY REMOVE BITUMIONUS PAVEMENT SALVAGE CASTING REMOVE AND REPLACE ADJUSTING RINGS WITH HDPE RINGS FURNISH AN D IN TLAL 1&1 BARRIER ADJUST GATE VALVE BOX SAW BITUMINOUS PAVEMENT COMMO EXCAVATION SUBGRADE PREPERATION AGGREGATE BASE CLASS 5 BITUMINOUS MAT ERIAL FOR TACK COAT TYPE SPWEA330C WEAR FOR PATHC'ING 5" CONCRETE SIDEWALK OR DRIVEWAY 4 " CONCRETE WALK SPECIAL, COLORED PEDESTRIAN RAMP ' . TRUNCATED DOM E PAN EL CONCRETE CURB AND GUTI'ER, DESIGN 8618 TRAFFIC CONTROL PART I -TOTA LS PART 2 -COBBLESTONE WEST PARK Unit LS LF SF SY EA EA EA EA LF CY SY TN GAL TN SF SF SF SF LF LS Cont ract Unit Total Quantio· Price Amount Sl,750.00 Sl,750.00 93 $10.49 $975.57 295 $20.33 $5 ,997 .35 510 $29.26 $14,922.60 $550.00 $550.00 $700.00 $700.00 $150.00 $150.00 $800.00 $800.00 235 $2.68 $629.80 35 $46.54 $1 ,628.90 510 $18.69 $9,531.90 20 $32.00 S640.00 20 S3.44 $68 .80 202 SI 17 .28 $23 ,690 .56 205 $20.55 $4,212.75 220 $16.80 $3,696.00 95 $24.65 $2,341.75 16 $40.00 $640.00 93 $57 .00 $5,301.00 $650.0 0 $650.00 $78,876.98 Co ntract Unit Total No. It em Unit Quantity Price Amount 21 MOBILIZATION LS I $3,015 .00 $3,015.00 22 COMMON EXCAVATION WALKS AND DRIVES CY 120 $44 .00 $5,280 .00 23 AGGREGATE BAS E CLASS 5 TRAILS AND WALKS TN 185 $28 .00 $5 ,180 .00 24 MILL BITUMIONUS SURFACE (I") SY 3 $190 .65 $571.95 25 T YPE SPWEA330B WEAR FOR TRA IL, 3" TH ICK TN 7 1 $85 .00 S6,035.00 26 2 " PVC CONDU IT FOR IRRIGATION AND LIG HTIN G LF 36 $14.00 $504.00 27 TRAFFIC CONTROL LS $300.00 $300.00 PART 2 -TOTALS $20,885.95 PART 3-15254 EAGLE BAY WAY HYDRANT RELOCATE 28 MOBILIZATION LS Sl ,300 .00 Sl ,300.00 29 RELOCATE HYDRA NT IN BLVD LS $4 ,150 .00 $4 ,150.00 30 REMOVE BITUMION US DRIVEWAY APRON SY 14 $15 .00 $210.00 31 CLASS 5 TN 6 $100.00 $600.00 32 SPWEA 330B DRIVEWAY TN 4 $360.00 $1 ,440.00 33 TRAFFIC CONTROL LS $1 ,000.00 $1 ,000.00 34 LS $1 ,050.00 $1,050.00 RES TORATION PART 3. TOTALS $9,750.00 Part 1 · 147th & Granada $78,876 .98 Part 2 · Cobblestone West Park $20,885.95 Part 3 · 15254 Eagle bay Way Hy drant Relocate $9,750.00 TOTALS $109,512.93 2018-105 Change Order .xis Original Contract Amount Previous Change Orders This Change Order Revised Contract Amount (including this change order) $1,127,831.37 $0.00 $109,512 .93 $1,237,344.30 CHANGE IN CONTRACT TIMES Original Contract Times: Substantial Completion (days or date): Ready for final Payment (days or date): Increase of this Change Order: Substantial Completion (days or date): Ready for final Payment (days or date): Contract Time with all approved Change Orders: Substantial Completion (days or date): Ready for final Payment (days or date): Date Approved By City Engineer: APPLE VALLEY Date cc : Contractor Bonding Company 2018-105 Change Order.xis Approved by Owner: CITY OF APPLE VALLEY Mary Hamann-Roland , Mayor Date Attest: Pamela J . Gack stetter, City Clerk Date I T E M: 4.P. C O UNC I L ME E T I NG D AT E:August 23, 2018 S E C T I O N:Consent A genda Description: A pprove Change Order No. 1 to A greement with Pember Companies, I nc., for Project 2017-102, S anitary L ift Station No. 5 Replacement and A pprove Acceptance and Final P ayment S taff Contact: Carol Blommel J ohnson, Public Works Superintendent - Utilities Department / Division: Utilities Division AC T I O N RE Q UE S T E D: Approve C hange O rder No. 1 to the agreement with Pember C ompanies, Inc., for Project 2017-102, Sanitary Lift Station No. 5 Replacement and Approve Acceptance and Final Payment in the amount of $36,502.54. S UM M ARY: T he C hange Order is a deduct from the original contract cost for a decrease in the amount of quantities used on the project. All public improvements associated with the lift station replacement project are complete and in acceptable condition to become public infrastructure of the City of Apple Valley. B AC K G RO UND: On March 23, 2017, the C ity C ouncil approved an agreement with Pember C ompanies, Inc. for the replacement of Sanitary Lift Station 5 located on Whitney Drive. T he lift station has been in operation since late 2017 and all the punch list items are complete. B UD G E T I M PAC T: T he lift station replacement was budgeted in the 2017 Public Works Sanitary Sewer Utility Operations Fund. Sanitary Lift Station 5 2017-102 5310.6735 Project C ost Original C ontract $691,007.50 C hange Order No. 1 (Deduct)($14,374.21) Total Project Cost $676,633.29 Less Previous Payments $640,130.75 Final Payment $36,502.54 AT TAC HM E NT S : Change Order Document(s) F inal Pay Documents OWNER:CONTRACTOR: City of Apple Valley Pember Companies, Inc. 7100 147th Street West N4449 469th St. Apple Valley, MN 55124 Menomonie WI 54751-5436 Phone: 715-235-0316 Amount of Contract: $691,007.50 Change Order No. 1 -$14,374.21 Total Amount $676,633.29 Contract Value Less Amount of Work 5 Less Net Account Per Agreement Certified Percent Previous Amount Number dated May 19, 2017 To Date Retained Payments Due Utilities Division 5380-6735 2017102S $691,007.50 $676,633.29 $640,130.75 $36,502.54 Change Order No.1 ($14,374.21) Subtotal $676,633.29 $676,633.29 $0.00 $640,130.75 $36,502.54 Total $676,633.29 $676,633.29 $0.00 $640,130.75 $36,502.54676633.29 Date: ___________________________________________ Public Works Superintendent Date: __________________________________________ Public Works Director ADMINISTRATION PW/FINANCE DATA/PAYMENT VOUCHER-PW PAYMENT VOUCHER - Pay Request No. 7 & Final Lift Station 5 Rehabilitation Project 2017-102 For Period Ending: August 9, 2018 I T E M: 4.Q. C O UNC I L ME E T I NG D AT E:August 23, 2018 S E C T I O N:Consent A genda Description: A pprove P ersonnel Report S taff Contact: Melissa Haas, Human Resources Manager Department / Division: Human Resources Division AC T I O N RE Q UE S T E D: Approve the personnel report. S UM M ARY: T he employment actions attached to this memo are recommended for City C ouncil Approval. B AC K G RO UND: T he City Council's approval of the Personnel Report includes the ratification of the City Administrator's actions in carrying out the terms and conditions of the employment of the City personnel. B UD G E T I M PAC T: Budgeted positions. AT TAC HM E NT S : Personnel Report PERSONNEL REPORT August 23, 2018 City of Apple Valley Human Resources EMPLOYMENT ACTIONS The following employment actions are recommended for City Council approval: First Name Last Name Action Position Status Dept. Base Pay Rate Pay Type Pay Scale Date (on or about) Tristan Arango Hire Fire Fighter Paid on Call Volunteer 1300 $ 16.00 Hourly FIRE 9/4/2018 Rosemary Beach Hire Facility Attendant Casual, Seasonal 1940 $ 10.00 Hourly C-01 8/10/2018 Christopher Bedor Hire Fire Fighter Paid on Call Volunteer 1300 $ 16.00 Hourly FIRE 9/4/2018 Will Boyd Hire Fire Fighter Paid on Call Volunteer 1300 $ 16.00 Hourly FIRE 9/4/2018 Julie Carlson Rehire Elections Assistant Casual, Seasonal 1510 $ 16.00 Hourly C-10 8/14/2018 Joe DeMarco Hire Fire Fighter Paid on Call Volunteer 1300 $ 16.00 Hourly FIRE 9/4/2018 Doug Einck Hire Fire Fighter Paid on Call Volunteer 1300 $ 16.00 Hourly FIRE 9/4/2018 Noah Joseph Rehire Facility Attendant Casual, Seasonal 1940 $ 10.50 Hourly C-01 8/12/2018 Shane Korn Hire Fire Fighter Paid on Call Volunteer 1300 $ 16.00 Hourly FIRE 9/4/2018 Austin Moe Hire Sales Clerk Casual, Variable Hour 5060 $ 11.00 Hourly L-1 8/14/2018 Ahn Nguyet Bostel Hire Fire Fighter Paid on Call Volunteer 1300 $ 16.00 Hourly FIRE 9/4/2018 Ryan Ring Hire Fire Fighter Paid on Call Volunteer 1300 $ 16.00 Hourly FIRE 9/4/2018 Paul Robinson Hire Fire Fighter Paid on Call Volunteer 1300 $ 16.00 Hourly FIRE 9/4/2018 Adam Vanderbeek Hire Fire Fighter Paid on Call Volunteer 1300 $ 16.00 Hourly FIRE 9/4/2018 The Council’s approval of the Personnel Report includes the ratification of the City Administrator’s actions in carrying out the terms and conditions of the employment of the City personnel. Page 1 of 1 I T E M: 4.R. C O UNC I L ME E T I NG D AT E:August 23, 2018 S E C T I O N:Consent A genda Description: A pprove Claims and B ills S taff Contact: Ron Hedberg, Finance Director Department / Division: Finance Department AC T I O N RE Q UE S T E D: Approve claims and bills. S UM M ARY: Attached for C ity C ouncil review and approval are check registers for recent claims and bills. B AC K G RO UND: N/A B UD G E T I M PAC T: Check registers dated August 8, 2018, and August 14, 2018, (check run August 1, 2018), in the amounts of $700,450.01 and $1,966,826.73, respectively. 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  81,)250&/27+,1*$//2:$1&( 675((70$1$*(0(176XSSOLHU &$5+$577 3&$5'  3,16)255$&(%,%6   *(1(5$/6833/,(6 5(&&8/785$/352*5$066XSSOLHU $1'(56215$&(0$1$*(0(17 3&$5'  75$)),&&21(6    *(1(5$/6833/,(6 32/,&(),(/'23(5$7,2163$752/6XSSOLHU 75$)),&6$)(7<6725( 3&$5'  $'9(57,6,1*   35,17,1* *2/)0$1$*(0(176XSSOLHU +,%8,1& 3&$5'  /0&&21)67&/28'/$:(//   6&+22/6&21)(5(1&(6(;327+(5$'0,1,675$7,216XSSOLHU *5$1'67$<67&/28' 3&$5'  0$5.(7,1*$'6-$1-8/<   35,17,1* *2/)0$1$*(0(176XSSOLHU &2167$17&217$&7 3&$5' I T E M: 5.A. C O UNC I L ME E T I NG D AT E:August 23, 2018 S E C T I O N:Regular A genda Description: P ass Ordinance Amending Chapter 91 of the City Code E ntitled A nimals for the P urpose of Creating Separate Code Provisions for Dog and Cat Violations Enhanced P enalties (Second reading) S taff Contact: Charles Grawe, A ssistant City A dministrator Department / Division: Administration / I nformation Technologies AC T I O N RE Q UE S T E D: Pass the ordinance amending C hapter 91 of the City C ode entitled Animals for the purpose of creating separate code provisions for dog and cat violations enhanced penalties. (Second reading) S UM M ARY: Attached for your consideration and second reading is an ordinance amending C hapter 91 of the C ity Code governing dog and cat regulations. T his amendment creates separate code provisions for the designation of violations as petty misdemeanors and misdemeanors with enhanced penalties. T his amendment does not add new regulations or penalties; it separates the enhanced penalty provision(s) into a separate Code provision. T he proposed ordinance was prepared by the City Attorney’s office. B AC K G RO UND: T he first reading of the ordinance amendment was held August 9, 2018. No comments from the public have been received since the first reading. B UD G E T I M PAC T: N/A AT TAC HM E NT S : Ordinance CITY OF APPLE VALLEY ORDINANCE NO. ____ AN ORDINANCE OF THE CITY OF APPLE VALLEY, MINNESOTA, AMENDING CHAPTER 91 OF THE CITY CODE ENTITLED “ANIMALS” FOR THE PURPOSE OF CREATING SEPARATE CODE PROVISIONS FOR DOG & CAT VIOLATIONS ENHANCED PENALTIES The City of Apple Valley ordains: Section 1. Chapter 91 of the Apple Valley City Code is hereby amended by revising Section 91.04 (D) to read as follows: (D) A metal or durable plastic current rabies vaccination tag, issued by the attending veterinarian, shall be securely attached to the collar or harness of the dog or cat by the owner. Whenever the dog or cat is out of doors, whether on or off the owner's premises, the collar or harness with the vaccination tag must be worn. In addition, the owner may be requested to provide a current certificate of rabies vaccination issued by the veterinarian. Except as otherwise provided, a violation of this section is a petty misdemeanor. A violation of this section is a misdemeanor if the person violates this section within ten years of the first of two or more previous convictions under this section. Section 2. Chapter 91 of the Apple Valley City Code is hereby amended by adding Section 91.04 (I) to read as follows: (I) Enhanced Penalty. A violation of section 91.04 (D) is a misdemeanor if the person has two or more convictions for violating section 91.04 (D) during the 10 year period preceding the violation. Section 3. Chapter 91 of the Apple Valley City Code is hereby amended by revising Section 91.05 (I) to read as follows: (I) Nuisance prohibited. No owner shall permit any of the animals to create any habitual noise from barking, crying, howling or screeching, or create any disturbance or nuisance of any kind whatsoever which unduly impairs the quiet and peaceful enjoyment of the surrounding area by other residents. Except as otherwise provided, a violation of this section is a petty misdemeanor. A violation of this section is a misdemeanor if the person violates this section within ten years of the first of two or more previous convictions under this section. Section 4. Chapter 91 of the Apple Valley City Code is hereby amended by adding Section 91.05 (M) to read as follows: (M) Enhanced Penalty. A violation of section 91.05 (I) is a misdemeanor if the person has two or more convictions for violating section 91.05 (I) during the 10 year period preceding the violation. Section 5. Chapter 91 of the Apple Valley City Code is hereby amended by revising Section 91.16 (B) to read as follows: (B) Affixing. The owner shall cause the tag to be affixed by a permanent metal fastening to the collar of the dog so licensed in a manner that the tag may be easily seen. The owner shall see that the tag is constantly worn by the dog. Except as otherwise provided, a violation of this section is a petty misdemeanor. A violation of this section is a misdemeanor if the person violates this section within ten years of the first of two or more previous convictions under this section. Section 6. Chapter 91 of the Apple Valley City Code is hereby amended by adding Section 91.16 (G) to read as follows: (G) Enhanced Penalty. A violation of section 91.16 (B) is a misdemeanor if the person has two or more convictions for violating section 91.16 (B) during the 10 year period preceding the violation. Section 7. Chapter 91 of the Apple Valley City Code is hereby amended by revising Section 91.17 to read as follows: (A) No dogs shall be permitted to run at large in the city at any time. Except as otherwise provided, a violation of this section is a petty misdemeanor. A violation of this section is a misdemeanor if the person violates this section within ten years of the first of two or more previous convictions under this section. (B) Enhanced Penalty. A violation of section 91.17 (A) is a misdemeanor if the person has two or more convictions for violating section 91.17 (A) during the 10 year period preceding the violation. Section 8. Chapter 91 of the Apple Valley City Code is hereby amended by revising Section 91.19 (A) as follows: (A) Noise. No person shall keep or harbor any animal which habitually barks, cries, whimpers or otherwise emits loud or unusual noises. Except as otherwise provided, a violation of this section is a petty misdemeanor. A violation of this section is a misdemeanor if the person violates this section within ten years of the first of two or more previous convictions under this section. Section 9. Chapter 91 of the Apple Valley City Code is hereby amended by adding Section 91.19 (D) to read as follows: (D) Enhanced Penalty. A violation of section 91.19 (A) is a misdemeanor if the person has two or more convictions for violating section 91.19 (A) during the 10 year period preceding the violation. Section 10. Summary approved. The City Council hereby determines that the text of the summary marked "Official Summary of Ordinance No. _____” a copy of which is attached hereto clearly informs the public of the intent and effect of the ordinance. The City Council further determines that publication of the title and such summary will clearly inform the public of the intent and effect of the ordinance. Section 11. Filing. A copy of the ordinance shall be filed in the office of the City Clerk. This copy shall be available for inspection by any persons during regular office hours. Section 12. Publication. The City Clerk shall publish the title of this ordinance and the official summary in the official newspaper of the City with notice that a printed copy of the ordinance is available for inspection by any person during regular office hours at the Office of the City Clerk. Section 13. Effective date. This ordinance shall take effect upon its passage and the publication of its title and the official summary. PASSED by the City Council this _____ day of ________, 2018. Mary Hamann-Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk CITY OF APPLE VALLEY ORDINANCE NO. _____ AN ORDINANCE OF THE CITY OF APPLE VALLEY, MINNESOTA, AMENDING CHAPTER 91 OF THE CITY CODE ENTITLED “ANIMALS” FOR THE PURPOSE OF CREATING SEPARATE CODE PROVISIONS FOR DOG & CAT VIOLATIONS ENHANCED PENALTIES The following is the official summary of Ordinance No. ___ passed by the City Council of Apple Valley on ___________, 2018: Chapter 91 of the City Code governing dog & cat regulations is amended to create separate code provisions for the designation of violations as petty misdemeanors and misdemeanors with enhanced penalties. This amendment does not add new regulations or penalties; it separates the enhanced penalty provision(s) into a separate Code provision. This amendment is made to comply with the Minnesota Courts reporting system. A printed copy of the ordinance is available for inspection by any person during regular office hours in the office of the City Clerk at the Apple Valley Municipal Center, 7100 147th Street W., Apple Valley, Minnesota 55124. I T E M: 7. C O UNC I L ME E T I NG D AT E:August 23, 2018 S E C T I O N:Calendar of Upcoming Events Description: A pprove Calendar of Upcoming E vents S taff Contact: S tephanie Marschall, Deputy City Clerk Department / Division: City Clerk’s Office AC T I O N RE Q UE S T E D: Approve the calendar of upcoming events as listed in the summary below, and noting each event listed is hereby deemed a Special Meeting of the C ity Council. S UM M ARY: Day/Date Time Location Ev ent Wed./Aug. 22 9:00 a.m.Municipal Center Firefighters Relief Association Meeting T hur./Aug. 23 5:30 p.m.Municipal Center Special Informal City C ouncil Meeting T hur./Aug. 23 7:00 p.m.Municipal Center Regular C ity Council Meeting * Tue./Aug. 28 6:00 p.m.Municipal Center Urban Affairs Advisory Committee Meeting Mon./Sep. 3 City Offices Closed Labor Day Wed./Sep. 5 7:00 p.m.Municipal Center Planning C ommission Meeting T hur./Sep. 6 8:30 a.m.Valleywood Chamber Golf Event T hur./Sep. 6 6:00 p.m.Municipal Center Informal Parks & Recreation Advisory C ommittee Meeting T hur./Sep. 6 7:00 p.m.Municipal Center Regular Parks & Recreation Advisory C ommittee Meeting Sat./Sep. 8 10:00 a.m.Kelley Park Le Tour de Apple Valley Community Bike Ride Mon./Sep. 10 7:00 p.m.Municipal Center Telecommunications Advisory Committee Meeting Wed./Sep. 12 11:30 a.m.-1:00 p.m.GrandStay Hotel Chamber Luncheon Wed./Sep. 12 7:00 p.m.Municipal Center Traffic Safety Advisory Committee Meeting T hur./Sep. 13 4:30-6:30 p.m.Dog Day Getaway Chamber Business After Hours T hur./Sep. 13 5:30 p.m.Municipal Center Informal City C ouncil Meeting T hur./Sep. 13 7:00 p.m.Municipal Center Regular C ity Council Meeting * Wed./Sep. 19 7:00 p.m.Municipal Center Planning C ommission Meeting Urban Affairs Advisory Tue./Sep. 25 6:00 p.m.Municipal Center Committee Meeting Wed./Sep. 26 9:00 a.m.Municipal Center Firefighters Relief Association Meeting T hur./Sep. 27 6:00 p.m.Municipal Center ED A Meeting T hur./Sep. 27 7:00 p.m.Municipal Center Regular C ity Council Meeting * T hur./Sep. 28 4:00-9:00 p.m.Kelley Park Oktoberfest Sat./Sep. 29 8:00 a.m.-1:00 p.m. Family Aquatic Center Residential Fall Clean-Up Day B AC K G RO UND: Each event is hereby deemed a Special Meeting of the C ity Council, the purpose being informational or social gathering. Only events marked with an asterisk (*) will any action of the Council take place. B UD G E T I M PAC T: N/A