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City of Apple
Meeting Location: Municipal Center
7100 147th Street West
Apple Valley, Minnesota 55124
September 6 2018
PARKS AND RECREATION ADVISORY COMMITTEE
INFORMAL MEETING TENTATIVE AGENDA
6:00 p.m.
1. Senior Center Food & Beverage
2. Kelley Park Re -Design, Presentation by Confluence Inc.
3. Committee/Staff Discussion Items
PARKS AND RECREATION ADVISORY COMMITTEE
REGULAR MEETING TENTATIVE AGENDA
7:00 p.m.
1. Call to Order
2. Election of Officers
3. Approval of the Agenda
4. Audience— 10 Minutes Total Time Limit— For Items Not on this Agenda
5. Approval of the July 2018 Minutes
6. Agenda Items
A. Kelley Park Re -Design, Presentation by Confluence Inc.
B. Disc Golf
C. Bond Referendum
D. Teen Center/Redwood Status Report
7. Division Updates
8. Adjourn
10 minutes
5 minutes
15 minutes
10 minutes
15 minutes
5 minutes
10 minutes
NEXT REGULARLY SCHEDULED MEETINGS - Tentative:
Thursday, November 1, 2018 6:00 p.m. (Informal)
" 7:00 p.m. (Regular)
Regular meetings are broadcast, live, on Charter Communications Cable Channel 180.
(Agendas and meeting minutes are also available on the City's Internet Web Site
www. cityofapplevalley. org)
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City of Apple
Valley
ITEM DESCRIPTION:
Senior Center Preferred Catering List
STAFF CONTACT:
Susan Muelken, Recreation Manager
Action Requested
NA
Summary
ITEM:
PARKS & RECREATION ADVISORY
COMMITTEE MEETING DATE:
SECTION:
DEPARTMENT/DIVISION:
i,
September 6, 2018
Informal Agenda
Parks and Recreation Department
Staff will provide an update on the process of implementing a preferred caterers list for groups of
30 or more at the Apple Valley Senior Center.
Background
The Apple Valley Senior Center building opened in 2009. Facility renters have been able to use
any caterer or prepare and bring their own food for events. This practice presents health concerns
when serving a large group of people. Professional licensed caterers have specific guidelines
regarding food handling safety, whereas the at-home cook does not.
Staff is recommending a preferred caterer's list because single use caterers do not have a vested
interest in the facility. They do not always clean up as well as they should or are sometimes slow to
provide a copy of their MN Health Department licensing. Caterers on a preferred list will be able to
establish a working relationship with staff. They will have an interest in the success of the event as
well as future usage of the facility.
Caterers see a repeat business advantage to being on the preferred list and are willing to pay a
commission percentage of their gross profits for that opportunity. This is a common practice at
most banquet facilities in the metro area.
In May, 2018, the Parks and Recreation Advisory Committee reviewed the concept of a preferred
caterer's list for groups of 30 or more and gave their approval. Staff sent a request for proposal to
more than fifty vendors. Seven proposals for food and liquor service were received. Those
proposals have been evaluated and five caterers were interviewed. The sixth, Roasted Pear, already
has an established business arrangement with Valleywood Golf Course and did an on -site visit.
Product tastings were coordinated and, though all did well with their demonstration, staff will be
recommending a three year agreement with four caterers. The intent is to maintain diverse options
for our customers (renters) and still be manageable from a business perspective. Reviews are being
evaluated and final recommendations will be brought to City Council.
CITY OF APPLE VALLEY
PARKS AND RECREATION ADVISORY COMMITTEE
July 19, 2018
Minutes of the July 19, 2018, Apple Valley Parks and Recreation Advisory Committee.
PRESENT: Parks and Recreation Advisory Committee Chair Brent Schulz;; Committee
Members Noel Hammill, Matthew Hinrichs, and Jessica Montgomery; Parks and Recreation
Council Member John Bergman; Director Barry Bernstein; Park Superintendent Mike
Endres; Recreation Manager Susan Muelken; Administrative Coordinator Dorene Perkins
Monn; ESI Engineering, Inc., Consulting Engineer Ryan Skoug; and 10 members of the
Pickleball public.
ABSENT: Boyd Montgomery, Josh Gaffke and Ben Van Gundy
ITEM 1. Call to Order
Chair Schulz called the meeting to order at 7:22 p.m. Everyone took part in the Pledge of
Allegiance.
ITEM 2. Approval of Agenda
MOTION: by J. Montgomery, seconded by Hinrichs, approving the agenda as
presented.
VOTE: Yes — 4, No — 0
ITEM 3. Audience — 10 Minutes Total Time Limit — For Items Not on the Agenda
No one stepped forward to speak.
ITEM 4. Approval of the May 2018, Minutes.
MOTION: by Hammill, seconded by J. Montgomery, to approve the May 3,
2018, meeting minutes as presented.
VOTE: Yes — 4, No — 0
ITEM 5.A. Agenda Items — Pickleball Recommendations
Comments:
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CITY OF APPLE VALLEY
PARKS AND RECREATION ADVISORY COMMITTEE
July 19, 2018
Linda Goodwin — 13015 Garvin Brook Lane. When you changed the hours at the last
meeting Committee stated they would leave it until the end of the season and re-evaluate next
year. Now trying to change the hours again. Going back on what was said.
Committee Chair stated that, also at that meeting, a number of pickleball players said they
would be a self -policing organization and that has not happened. Situation is such that the
homeowners, I think, have a realistic and legitimate complaint. Everyone has the right to a
quiet enjoyment of their home. At the same time, these homes backed up to a public space
when they bought the homes and it's still a public space. Understand the pickleball courts
are new and we have to deal with that. You (residents) are never going to have an area that's
like backing up to a wooded area. Adjoining cities to Apple Valley are interested in
pickleball and a number of them are already constructing courts and that should relieve some
of the pressure on the Apple Valley courts. Other courts in the city are not being well
utilized. Question is pressure on the courts at the community center. Hopefully the
reduction of hours and better policing by the pickleball players will satisfy the homeowners.
Rick Vondemkamp — 13062 Everest Avenue. Resident for over forty years. Doesn't play
when it's hot due to health issues. Comes to Apple Valley because there are people to play
pickleball.
Committee Chair reminded him there are other courts available in the city. Discussion
followed on how the pickleball group communicates informally amongst themselves and by
the Parks and Recreation Department through collected email addresses when participants
sign -in to play.
Roger Eklund — 13309 Ellice Court. Taxes paid for these courts and you're asking me to go
elsewhere. Not familiar with Greenleaf.
Director Bernstein. Greenleaf tennis courts were done less than 7 years ago at a cost of
approximately $130,000. In addition to these, Redwood and Scott have dual lined courts for
tennis and pickleball.
Committee member Hammill has concerns about pickleball issue, that we have citizens angry
over a sport. Encouraged the group to create an organizational structure and together to
come to a consensus. Believes there is a solution, as Apple Valley residents, to be found.
Anger is not good for the community. Encouraged everyone to look at the big picture.
Charlie Colin — 137 North Surrey Trail. Players can monitor language as much as possible
when they are there, but need the Community Center to help monitor noise/language.
Staff response: Emails have been sent to those on the Recreation Department's list when
there has been an issue reported. There are big groups that play, but individuals can come in
to play one time and they don't know the rules because they haven't been in on any of the
discussions. They may be the ones swearing and yelling.
-2of4-
CITY OF APPLE VALLEY
PARKS AND RECREATION ADVISORY COMMITTEE
July 19, 2018
MOTION: by Hinrichs, seconded by J. Montgomery, recommending staff go
ahead with the sound attenuation study (as provided by ESI
Engineering, Inc.) to commence immediately.
VOTE: Yes — 4, No — 0
Committee Chair — With these two motions the Committee is laying the groundwork toward
a permanent solution, but taken into context that the pickleball players have to do a better job
of policing and organizing themselves and distributing their play amongst the other courts in
the city.
ITEM 6. Adjourn
There being no further business, the Parks and Recreation Advisory Committee meeting was
adjourned.
MOTION: by J. Montgomery, seconded by Hammill, to adjourn the meeting
at 8:03 p.m.
VOTE: Yes — 4, No — 0
Respectfully Submitted,
Dorene Perkins Monn, Administrative Coordinator
Approved by the Apple Valley Parks
and Recreation Advisory Committee
on September 6, 2018.
Brent Schulz, Chair
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I ITEM DESCRIPTION:
Kelley Park Re -Design
STAFF CONTACT:
Barry Bernstein, Director
Action Requested
ITEM:
6.A.
PARKS & RECREATION ADVISORY
COMMITTEE MEETING DATE:
September 6, 2018
SECTION:
Regular Agenda
I
DEPARTMENT/DIVISION:-------------_-_-1
Parks and Recreation Department
Contribute ideas for the fixture planning process of Kelley Park.
Summary
Staff is seeking input for the Kelley Park re -design from the Parks and Recreation Advisory
Committee.
Background
In 2016, Kelley Park was looked at for consideration of re -design. With the current and future
construction surrounding Kelley Park, City Council wishes to review the existing park and
incorporate the available land the City acquired into one larger five acre parcel that will serve, not
only the residents who will reside adjacent to the park, but the entire community.
Confluence, Inc., the consulting team working on this project, will be asking questions and seeking
input from the Parks and Recreation Advisory Committee. Once input has been offered by user
groups, as well as the City Council, Confluence will return to the Parks and Recreation Advisory
Committee to present an update and/or plan.
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City Of Apple PARKS & RECREATION ADVISORY
Willey COMMITTEE MEETING DATE: September 6, 2018
SECTION: Reg u[ar Agenda
ITEM DESCRIPTION: ---- -
Disc Golf
STAFF CONTACT: DEPARTMENT/DIVISION:
Barry Bernstein, Director Parks and Recreation Department
Action Requested
None at this time of presentation
Summary
Disk golf users of Alimagnet Park wish to present to the Parks and Recreation Advisory
Committee an option of expanding the existing disk course from 12 holes to 18 hole disk golf
course. A presentation from Luke Wessel, disk golf player is enclosed for your review.
Background
The original 12 hole disk golf course was constructed at Alimagnet several years ago. Staff has had
conversations with users of the disk golf course to possibly expand the current disk golf course from
12 holes to 18 holes.
Budget Impact
$16,000-S20,000 (estimate)
Nimagnet 18 hole disc golf course
Presented By:
Luke Wessel
Apple Valley League Director
(952)452-0651
LukeWessel@gmall.com
Table of Contents:
3.) Proposal Overview
4.) Cale Leiviska: Touring Pro and Course Designer
5.) Map of Proposed 18 hole course
6.) Descriptions of Holes 1-18
7.) Cost Analysis
�> 8.) Final Considerations and Testimonials
18 Hole Disc Golf Course
My name is Luke Wessel. I have been playing disc golf for 10 years and
have been running Apple Valley Disc Golf Leagues for 3 years now.
What we have tucked away in the Middle of Apple Valley is very
special! It is a course that attracts about 80 people per week during
league nights. This is amazing because this is the Largest League in
Minnesota on a 12 hole course.
As a disc golf community we feel this area would benefit from a course
expansion for the following reasons:
A course redesign would improve the safety for others
using the park. Currently there are 3 holes on biking paths
and blind throws on other pathways. With a course
redesign we can reduce the risk of bystanders, walkers,
bikers from getting injured by an errant throw.
By utilizing the woods in Alimagent we can move hole 4
which has caused complaints by houses on Ridgeview
Dr.
A win for Apple Valley Business! Each league night on
average a league player spends $7 in Apple Valley
either on food, gas, beverages, retail, and other. Last
year we averaged 77 people per week for 20 weeks.
77'$7`20 weeks = $10,780! With a course expansion this
will attract more Disc Golfers to come out and play this
course and check out what the south suburbs have to
offer!
We have the support of AVDGL, The MFA (Minnesota
Frisbee Association), Gotta Go Gotta Throw (Minnesota's
largest disc golf store) and the company Prodigy Discs to
help with volunteering, promoting, marketing, designing,
and implementation of the course.
Course Designer/ Professional Player
Cale Leiviska of Prodigy Disc Golf, a touring professional and course
designer has offered his service to help implement this project. Below is
a short testimonial from him:
Greetings,
My name is Cale Leiviska. I am a member of the Prodigy Disc Course
implementation team and live in St. Paul, MN.
Through Prodigy Disc and my company Airborn Disc Golf I have been involved
with the design and construction of 12 courses in the past four years, including
the 9th ranked course in the world; VisionQuest in Cedar MN. As a professional,
I have played over 200 courses throughout the world and have used aspects
that have worked and noted what hasn't when designing courses. My partner
and I both have Conservation Biology degrees with a background in Forestry.
My love for the game, and understanding for what constitutes a safe, fun and
sustainable course is what has driven me to pursue course design.
I have played the Alimagnet course several times, including a few of Apple
Valley Disc Golf Club's leagues there. When Luke reached out to me for help
with the project, I was very eager because of the potential for expansion and
enhancement. The course is very fun now, but there are plenty of areas in the
park where disc golfers and other park users are crossing paths. A redesign of
the track using the areas that have already been cleared by Apple Valley
would make the entire park much safer for walkers, as well as improve and
expand the course with relatively minimal investment. We have walked the
property and found a proposed 18 hole design that fits perfectly in the
parameters of the area already cleared, and eliminates the problem safety
areas in use currently. In the new design, there would be NO large trees taken
out, only small shrubbery and trees less than a few inches wide. The Apple
Valley Disc Golf Club is very motivated and would be happy to do the work
necessary to build the course. This would alleviate the labor cost involved with
the project, and make it so materials like baskets and tee pads are the only,
expense to you. The natural traffic of play in the woods would make it so no
extra mowing at the park would be necessary.
I would love the opportunity to work with Apple Valley and the local Club on
this project. Thanks for your consideration!
Cale Leiviska
Airbom Disc Golf
18 Hole Layloute
This is our vision of a 18 hole course. By using the
land located in the woods we highlight
elevation change, scenic views, and offer a
challenging yet fun course.
16 ,-
Hole Specifics:
• Hole 1 (320ft)
Hole 1 start at what is current hole 6. It is a wide open right to left
shot. The basket will be current hole 7 basket.
• Hole 2 (275ft)
Hole to 2 is current hole 5. It is a down hill left to right shot. Using
elevation change makes this a fun yet challenging shot,
• Hole 3 (290ft)
Hole 3 will be playing backwards of current hole 3, A natural
fairway with big trees makes this a picture perfect hole,
• Hole 4 (285ft)
Our first woods hole! This is a beautifully framed shot and is a gentle
left to right shot.
• Vole 5 (400ft)
Time to play smart! A 400ft shot but the goal is to lay up 320ft to the
water a throw over it, A fun yet technical hole,
Hole 6 (425ft)
Hole 6 is open enough for people to really huck a shot. it uses the hill
side to add elevation making this a truly unique and challenging
hole.
• Hole 7(200ft)
Hole 7 is a gentle right to left shot. A relatively easy shot after two I
onger holes.
Hole 8 (250ft)
A technical shot that uses Alimagnets beautiful trees and hillsides.
• Hole 9 (200ft)
Throwing uphill through a tunnel. This shot will reward those who are
semi -accurate.
Hole Specifics Continued.....
Hole 10 (210ft)
A down hill shot that sits behind the beautiful Oak, Pretty
open and easy to get a hole in 2.
• Hole 11 (200ft)
My personal favorite hole. Throwing right to the hill, it is a
very fun and picturesque shot.
• Hole 12( 350ft)
A open long right to left shot. Trees and elevation
change come into play making this hole fun.
• Hole 13 ( 175ft)
Down hill and technical. Navigate through a few trees
to get this Birdie.
• /Hole 14 (290)
Nice and straight landing on a natural rise, Many
different options to attack this hole,
Hole 15( 245)
Weaving in and out a few tress will reward you. Straight
and true this basket is in a direct line,
• Hole 16 (260ft)
A shot that needs to be thrown with control. A few
obstacles and a mash come into play.
• Hole 17( 275ft)
Up hill and trees on both sides. Perfectly framed and
beautiful throwing out of the woods.
• Hole 18 (225ft)
A remembrance of Alimagnet 12 hole. This last shot ends on
the old 1 st hole and is a tip of the hat to the old course.
��I
W 18 Custom Apple Valley baskets @ $315 each: $5,670 plus $650
shipping
W 18 12 by 6 turf tee pads @ 140 each: $2,520 plus $250 shipping
18 Tee Signs and posts @ $40 each: $720
1 Course Welcome sign with Rules and Park Etiquette: $100
Gas Auger Rental for Basket Holes: $100
Concrete for Basket Anchors: $180
Master Locks for Baskets: $50
Class 5 gravel for tee pad leveling: $500
Mulch for baskets: $200
Total Material cost for course alone, no landscaping: $10,940
Additional landscaping projects: $5,060
Total: $16,000
Time and labor that the AVDGC will put into the development of
the course as a donation is worth thousands. Also, the design itself is
worth $1500.
We can ask local business to sponsor a hole, getting their name,
logo, or whatever on a tee sign which brings the community
together!
We can also sell the existing baskets to locals for $100. This will raise
some more funds for improvements)
Essentially, for a $16,000 investment, Apple Valley will get a course
worth around $25,000 and will last forever,
Compare this to:
New Tennis Court: $65,000
New Basketball Court: $25,000
New Play Ground: $30,000
This course expansion will provide a great course for the foot traffic that Alimagnet sees. This
expansion also solves problems for safety and allows more people to enjoy what Alimagnet
has to offer!
With this expansions Apple Valley business will see an increase in Traffic as well. As stated
before the league spent over $10,000 in Apple Valley on league nights.
With the course expansion we can hold tournaments which could bring in additional
revenue for the city.
The following are testimonials taken from out petition page:
hffp://www.thepetiflonsite.com/424/270/564/1 8-hole-expansion-for-olimannet/
Terry B.
I have enjoyed Disc Golf at Alimagnet for 10 years. I endorse an expansion to 18 holes with
the resulting safe separation of walking trails and flight paths.
Daniel M.
This course had the biggest disc golf league in the state at it every Monday! The amount that
these guys have done to give back to the community is remarkable. They have raised
moF
to help people in need, they clean the course, and being around 100 people from
all or the cities to Apple Valley every Monday. Those people spend money in your town. I
thins time to improve the course to allow more of those people to come.
the Alimagnet course is a fantastic venue with immense potential to hold a championship
level, 18-hole disc golf course. Having this course would afford opportunities to host
tournaments and larger events that would attract folks from around the state. These visitors
would visit local store locations for gas, food, and miscellaneous items to help the local
economy as well. It will also attract additional recreational players to visit the park for the
healthy activity of disc golf!
Daniel S.
18 hole courses are 90% more played than courses less than 18. The AVDGL does a
phenomenal job of serving as custodians of the course, the culture there is fantastic, and
with their help and the city's assistance, expanding Alimagnet to 18 holes will allow them To
continue to draw significant crowds and open up the park for the potential to hold PDGA
sanctioned tournaments!
AVDGL will continue to dedicate its time and resources to keep the park clean, safe, and
enjoyable for all! Every one of us thanks you for your time.
I sincerely look forward to hearing your thoughts and opinions,
-Luke Wessel
Apple Valley League Director
(952)452-0651
lukewessel@gmaii.com
III
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c C ITEM: 6C.
City of Apple PARKS & RECREATION ADVISORY
valley COMMITTEE MEETING DATE: September 6, 2018
SECTION: Regular Agenda
ITEM DESCRIPTION:
Voter Referendum
STAFF CONTACT: DEPARTMENT/DIVISION:
Barry Bernstein, Director Parks and Recreation Department
Action Requested
Recommendation to investigate potential voter referendum
Summary
The City is seeking guidance as to possibly to improve the Apple Valley Parks system through a
voter referendum.
Background
The City over the past 20 plus years has sought voter referendums on improvements to the parks
system. The last referendum was sought and approved by the citizens of Apple Valley in 2007. The
previous referendum was sought and approved by the voters in 1997.
Budget Impact
Uncertain at the time of this memo
City of Apple
Valley
ITEM DESCRIPTION:
ITEM:
PARKS & RECREATION ADVISORY
COMMITTEE MEETING DATE:
SECTION:
Redwood Community Center Teen Drop In
STAFF CONTACT:
Susan Muelken, Recreation Manager
Action Requested
6. D.
September 6, 2018
Regular Agenda
Update
DEPARTM ENT/DI VISION:
Parks and Recreation Department
Motion recommending direction of Teen Drop In operations.
Summary
Staff is seeking Committee recommendation on how to proceed with Teen Drop In operations.
Background
Staff has been reviewing teen drop in attendance numbers for many months. Operation changes
were suggested and implemented after the figures were evaluated and showed dwindling numbers
at the Teen Center location. Those changes started in June of 2017 with Teen Drop In operations
expanding to include a site at the Redwood Community Center. It was open six days per week with
the original Teen Center site near Eastview High School being open one day per week. That
schedule continued through December of 2017. In January of 2018, the Teen Center site was
discontinued and the Redwood site remained open six days per week.
When the Redwood site opened, interest was high and the attendance numbers were encouraging.
However, as winter began, numbers dropped off significantly. In talking to the teens, the main
reason they didn't drop in was because they didn't want to walk from school in the cold and then
have to walk home when they were done at Redwood. They preferred to take the bus home so they
didn't have to do any walking in the winter weather. Attendance numbers began to pick up in
April/May which would lead us to believe that the information they gave us was correct and winter
weather was a factor.
Attendance numbers grew, however, in the "busier" months, the average is still about ten people
per day. The winter months averaged one to two teens per day.
Staff has discussed options to proceed with teen programming. They include;
1. Concentrate Teen Drop In operations in the summer months. The building would open once
school ended in the spring and it would close when school resumes in the fall.
2. Discontinue Teen Drop In operations
The Teen Center model may be past its peak and this may not be what teens want at this time. Staff
has learned that teens are busy with jobs, sports, bobbies and extracurricular activities. They may
not have the time to hang out at this type of facility. Energy and resources could be placed on teen
event programming rather than the casual drop in space. Possibly utilizing the building for monthly
special events.
400
350
300
250
200
150
100
50
0
m is M a m 3 n a
c ' 1O 0 Q E E E
LL Q o_ p > u O
z o
■ TC 2015
■ TC 2016
■ TC 2017
■ Redwood-2017
■ Redwood 2018
TEEN DROP INS
TC 2015
TC 2016
TC 2017
Redwood-2017
Redwood 2018
January
183
137
36
7
February
182
140
41
14
March
177
116
38
51
April
160
93
24
109
May
151
152
30
166
June
189
105
12
363
298
July
163
76
11
298
256
August
212
104
26
267
September
186
108
28
270
October
300
104
40
201
November
209
58
35
43
December
173
19
8
42
TOTAL
2,285
1,212
332
1,484
901