HomeMy WebLinkAbout11/01/2018Meeting Location: Municipal Center
City of Apple 7100 147th Street West
Valley Apple Valley, Minnesota 55124
November 1, 2018
PARKS AND RECREATION ADVISORY COMMITTEE
INFORMAL MEETING TENTATIVE DISCUSSION ITEMS
6:00 p.m.
1. Athletic Fields 15 minutes
2. Park Bond Referendum 20 minutes
3. Fee Schedules and Adjustments 10 minutes
4. Adjourn
PARKS AND RECREATION ADVISORY COMMITTEE
REGULAR MEETING TENTATIVE AGENDA
7:00 p.m.
1. Call to Order
2. Approval of the Agenda 5 minutes
3. Audience— 10 Minutes Total Time Limit —For Items Not on this Agenda 10 minutes
4. Approval of the September 2018 Minutes 5 minutes
5. Agenda Items
A. Division Updates and 2019 Fee Schedules
1.) Park Maintenance 15 minutes
a.) Palomino Playground
2.) Arenas 10 minutes
3.) Valleywood Golf Course 15 minutes
4.) Recreation 15 minutes
B. Call a Special Informal Meeting of the Committee — Dec. 13, 2018 5 minutes
C. Approval of the 2019 Meeting Schedule 5 minutes
6. Adjourn
Committee's 2018 Photo
NEXT REGULARLY SCHEDULED MEETING - Tentative:
Thursday December 13, 2018 5:30 p.m. (Special Informal — Joint City Council)
Thursday January 3, 2019 6:00 p.m. (Informal) 7:00 p.m. (Regular)
Regular meetings are broadcast, live, on Charter Communications Cable Channel 180.
(Agendas and meeting minutes are also available on the City's Internet Web Site
www. cityofapplevalley. org)
ITEM:
2.
PARKS & RECREATION ADVISORY
COMMITTEE MEETING DATE: November 1, 2018
SECTION: IWormat Agmda
Public Voter Parks Bond
Referendum
Proposed
Steps
Determine what the proposed referendum funds are necessary and how
much is requested
- Conduct a city survey by a professional firm to investigate if the residents
have an appetite for such an endeavor
Have the professional firm present facts of findings to both the City Council
and the Parks and Recreation Advisory Committee
If findings are favorable, Parks and Recreation Advisory Committee
recommends City Council pursue a potential bond referendum that would
be listed on the November ballet.
Disseminate information to the public about projects
10/25/2018
Possible Parks and Recreation
Improvements - Discussed
Proposed project:
2-3 outdoor artificial turf surfaces
Senior center improvement
Neighborhood parks
improvements
Kelley Park execution of master
plan
AVFAC improvements
Pickleball courts at JCRP
Indoor playground
Refrigeration outdoor ice - JCRP
Proposed/estimated costs:
$1,000,000 per field
$200,000
$2,500,000
$1,500,000
$9,000,000
$210,000
$450,000
$3,500,000
# Possible Parks and Recreation
improvements - Continued
Proposed project
Improvements to Redwood Pool
Trail improvements
Park buildings
Indoor turf facility (field
house/dome)
Other?
Proposed/estimated costs:
$2,000,000
$1,000,000
$2,500,000
$12,000,000 field house
$7,000,000 Dome/seasonal
2
10/25/2018
Proposed impacts to Homeowners
$10,000,000 would have an additional impact to a median value home of
approximately $35 per year.
Questions or Thoughts?
ITEM:
4.
CITY OF APPLE VALLEY PARKS & RECREATION ADVISORY
PARKS AND RECREATION ADVISORY COMMITTEE COMMITTEE MEETING DATE: November 1, 2018
September 6, 2018
SECTION: Formal Agenda
Minutes of the September 6, 2018, Apple Valley Parks and Recreation Advisory Committee
PRESENT: Parks and Recreation Advisory Committee Chair Brent Schulz; Secretary Josh
Gaffke; Committee Members Noel Hammill, Matthew Hinrichs, Boyd Montgomery, and
Jessica Montgomery; Parks and Recreation Director Barry Bernstein; Park Superintendent
Mike Endres; Recreation Manager Susan Muelken; Administrative Coordinator Dorene
Perkins Morn; Disc Golf Representatives Luke Wessel, Andrease Herrara, Travis Darnell,
and Richard Ortiz.
ABSENT: Ben Van Gundy
ITEM 1. Call to Order
Chair Schulz called the meeting to order at 703: p.m. Everyone took part in the Pledge of
Allegiance.
ITEM 3. Approval of Agenda
MOTION: by B. Montgomery, seconded by Gaffke, approving the agenda,
including the deletion of Item #2. Election of Officers.
VOTE: Yes — 6, No — 0
ITEM 4. Audience — 10 Minutes Total Time Limit — For Items Not on the Agenda
No one stepped forward to speak.
ITEM 5. Approval of the July 2018, Minutes.
MOTION: by Hammill, seconded by J. Montgomery, to approve the July 19,
2018, meeting minutes as presented.
VOTE: Yes — 6, No — 0
ITEM 6.A. Agenda Items — Kelley Park Re -Design
Director Bernstein reviewed the Kelley Park re -design process and progress by Confluence,
Inc. The Consultant will use comments and feedback to prepare plans. Those plans will be
brought back to the Committee at a future meeting.
-lof4-
CITY OF APPLE VALLEY
PARKS AND RECREATION ADVISORY COMMITTEE
September 6, 2018
ITEM 6.B. Agenda Items — Disc Golf
Representatives of the Alimagnet disc golf group proposed expansion of the Alimagnet disc
golf course from its current 12 to 18 holes. They presented a brief YouTube video on the
sport of disc golf and outlined their proposal. Part of the suggested course layout will
alleviate current problem/conflicts of the course. The group anticipates benefits to include
more people using the park, making the park safer, and they will be able to run sanctioned
tournaments, bringing more people to the city. Approximately 70% of the league
participants are from outside Apple Valley. There are over 300 individuals that have
participated in the 2018 league, varying from a one-time player to others that played all
twenty weeks.
Discussion was held regarding the procurement and installation of basket/equipment/signage,
ADA compliance standards, construction timelines, and business sponsorships. Park
Superintendent Endres believes the plan is well laid out and doable if it's decided to move
forward. Mr. Wessel does not believe expanding the course from 12 to 18 holes will increase
the number of league members, but it will increase the possibilities for a local tournament
each year.
Director Bernstein stated tonight is informational to lay out the proposal and staff will update
the Committee at a future meeting about advancement of the proposal to City Council for
approval. He offered to discuss in the future the park upgrade financials and details of the
plan. He would like to have a neighborhood meeting regarding the plan.
ITEM 6.C. Agenda Items — Bond Referendum
Director Bernstein requested a recommendation to explore the concept of a 2019 voter bond
referendum. A Parks and Recreation Advisory Committee recommendation would be taken
to City Council to start the investigative process of this potential endeavor.
MOTION: by Hammill, seconded by Gaftke, recommending exploration of a
2019 voter bond referendum.
VOTE: Yes — 6, No — 0
ITEM 6.1). Agenda Items — Teen Center/Redwood Status Report
Recreation Manager Muelken reminded the Committee of changes that have already taken
place at the Teen Center (Johnny Cake Ridge Park). She reviewed attendance numbers for
the Teen Center and Redwood Teen Drop -In locations. There is a core group of
approximately 20 — 30 kids that utilize the Redwood facility. Redwood's winter numbers
-2of4-
CITY OF APPLE VALLEY
PARKS AND RECREATION ADVISORY COMMITTEE
September 6, 2018
were low, but summer numbers were stronger. Staff sought direction from the Committee on
how to proceed with teen drop -in operation and questioned philosophically if this type of
program is still relevant. The use of social media and other means of connecting with teens
were discussed, as well as pop up events and expanding to potential locations near other
middle schools of the city.
MOTION: by Hammill, seconded by B. Montgomery, recommending
maintaining summer hours through the end of September at the
Redwood teen drop -in location, look at scaling back or eliminating
winter hours, adding a monthly event, and researching the
development of social media marketing.
VOTE: Yes — 6, No — 0
ITEM 7. Division Updates
Recreation Manager Muelken reviewed the busy summer recreation operations; pools,
program participant numbers, and upcoming events for this fall.
Parks Maintenance Superintendent Endres reminded the Committee of the late start to spring
operations because of weather conditions. He reviewed accomplishments; fence extension at
Johnny Cake Ridge Park East, Cobblestone Lake Park work, Kelley Park dance floor
installation, volunteer group projects, playground edging replacements, Aquatic Center
cabana installations, additional projects completed, routine and future items.
Director Bernstein reported staff is well on the way in the planning process for the Sports
Arena ice refrigeration replacement project. It's planned as a March construction.
Director Bernstein noted the annual Chamber of Commerce Golf Tournament was held at
Valleywood this afternoon. The course hosted over 1,000 rounds this season as part of the
MGA Youth on Course program. The partnership with Roasted Pear catering has been a
success for both parties.
ITEM 8. Adjourn
There being no further business, the Parks and Recreation Advisory Committee meeting was
adjourned.
MOTION: by J. Montgomery, seconded by Hammill, to adjourn the meeting
at 8:40 p.m.
VOTE: Yes — 6, No — 0
-3of4-
CITY OF APPLE VALLEY
PARKS AND RECREATION ADVISORY COMMITTEE
September 6, 2018
Respectfully Submitted,
Dorene Perkins Morn, Administrative Coordinator
Approved by the Apple Valley Parks
and Recreation Advisory Committee
on November 1, 2018.
Brent Schulz, Chair
Ime CE
ITEM:
5.A.I.
PARKS & RECREATION ADVISORY
COMMITTEE MEETING DATE: November L_ 201N
SECTION: Formal Agenda
PARKMAINTENANCE
PARKS AND RECREATION ADVISORY COMMITTEE 11-1.18
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10/25/2018
• ADDITIONAL DUTIES
• FALL FERTILIZING
r TREE TRIMMING THE PAINS AND PARK SYSTEM
EQUIPMENT CHANGE OVERS FOR WINTER
ASSIST WITH ARENA CONVERSION
PAINTED CONCRETE APPLES AT KELLEY SOUTH
e NEW PLAYGROUND BORDERS AT GREENLEAF SOUTH, BELMONT AND CHAPARRAL
NEAR FUTURE ITEMS
PUT TOGETHER PLOW (NAPS AND ROUTES
YEAR END BUDGET ASSESSMENT
RINK REPAIRS I STAINING
RINK FLOODING
BUILDING AND EQUIPMENT INVENTORY
3
10/25/2018
The Palomino 2-5 year old playground
Playground with tube removed
10/25/2018
Current information on the playground
• The playground was build in 1986. Making it 32 years old
• The manufacturer was Iron Mountain which is no longer in business.
• The crawl tube has large holes that have developed in the plastic,
due to sun degradation.
• The parts for the playground are no longer available.
• We recently removed the slide tunnel and covered the ends to make
the playground usable.
National Park and Recreation Association
Certified Playground Safety Inspections Certified Playground Safety Inspections
• (CPSI) 8.6.1.1 • (CPSI) 8.6.1.2
• Swings shall be located away
from other play structures and
circulation areas
• Swings shall not be attached to a
composite play structure.
10/25/2018
Current playground on sight
• There is also a 5 —12 year old playground set in the park.
Options for discussion
• Remove small playground completely
• Add a new small structure and single swing at a cost of approximately
$28,000. Which includes removal of sand base and replacing it with
engineered wood fiber.
• Add just a swing bay in the location.
• Current size of playground will only except a small play structure and
single swing
0
10/25/2018
Playground options
Multiple play structure
$18,000
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ITEM:
5.A.2.
PARKS & RECREATION ADVISORY
COMMITTEE MEETING DATE: November 1.2018
SECTION:
City of Apple
Formal Agenda
MEMO
Parks and Recreation Department
7100 - 147`h Street West
Apple Valley, MN 55124
952/953-2300
TO: Parks and Recreation Advisory Committee
FROM: Brian Christianson, Arenas Manager
DATE: November 1, 2018
SUBJECT: Sports Arena and Hayes Park Arena 2019-2020 Fee Proposal
Following, are the recommended ice rates for the 2019-2020 skating season at the Apple Valley
Sports Arena and Hayes Park Arena.
2017 - 2018
2018 — 2019
2019 - 2020
Prime Time 5:00 a.m. — 9:59 p.m.
$215
$220
$220
Non -Prime Time 10:00 p.m. —4:59 a.m.
$170
$170
$170
These rates are tax included. Staff is proposing no increase for prime time ice rates. Based on the
below referenced neighboring facilities, this will keep Apple Valley in the average range.
The current rate of $170 per hour for non -prime time ice rental hours is in the high range and staff
proposes leaving this consistent with 2018-2019 rates to remain competitive in the adult hockey
league market.
Prime -Time Ice Rental Survey Results
1. Lakeville
2. Eagan
3. Rosemount
4. Burnsville
Requested Action
2018-2019 2019-2020
$225 +
tax
$225 + tax
$220 +
tax
$220 + tax
$205 +
tax
$205 + tax
$220 +
tax
$230 + tax
Motion recommending City Council approval of the Sports Arena and Hayes Park Arena
2019-2020 Fees as proposed.
Apple Valley Sports Arena and
Hayes Park Arena Rentals, Etc.
Category 1
per hour
Category 2
per hour
Category 3
per hour
Category 4
per hour
Winter Ice Rental — prime time
None
$220
$220
$220
Winter Ice Rental — non -prime time
None
$170
$170
$170
Summer Ice Rental
None
$165
$165
$165
Turf Rental
None
$100
$100
$100
Skating Lessons (8 half-hour lessons)
None
$95
$95
$95
Skating Lessons -Private Lessons
None
$115
$115
$115
Skating Lessons-Parent/Child Lessons
None
$115
$115
$115
Skating Lessons -Power Edge
None
$90
$90
$90
Skate Pass (multiple admissions card)
None
$30
$30
$30
Tennis Court Rental — Adult
None
$15
$15
$15
Tennis Court Rental — Youth
None
$10
$10
$10
Tennis League
None
$5/wk
$5/wk
$5/wk
Tennis Ball Machine Rental
None
$5
$5
$5
Public Open Skate
None
$5/person
$5/person
$5/person
Skate Sharpening
None
$5
$5
$5
Skate Rental
None
$3/session
$3/session
$3/session
Laces, Tape or Other Misc
None
$5
$5
$5
Mouthguard
None
$5
$5
$5
ITEM:
5.A.3.
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City of Apple
Valley
PARKS & RECREATION ADVISORY
COMMITTEE MEETING DATE: Novcmber 1, 2018
SECTION:
Valleywood Golf Course
4851-125" Street West
Apple Valley, MN 55124
952/953-2323
TO: Barry Bernstein, Director of Parks and Recreation
Parks and Recreation Advisory Committee
FROM: Jim Zinck, Valleywood Manager
DATE: November 1, 2018
SUBJECT: Year end Valleywood summary and 2019 fee proposal
Formal Agenda
2018 has been a year of transition here at Valleywood. While Valleywood has continued to serve as a true
multi -use facility, in addition to daily fee golf, leagues and golf outings we continue to host the Apple Valley
Wine Club as well as a variety of private rentals for receptions, business meetings and parties. Although the
space is somewhat limited for larger functions or most weddings (seating capacity of 160), it is an ideal setting
for smaller weddings and events and particularly well suited for larger golf outings. The Frozen Apple Winter
Concert Series, hosted at Valleywood for the last several years to ever growing crowds has been a raging
success. This past winter's three events attracted over 150 people to each of the concerts. Unfortunately these
events have outgrown the facility. The Apple Valley Arts Foundation has been limited in the types of
performers they could invite to Valleywood for fear of having to turn people away at the door, which we do not
want to do. As a result the Arts Foundation has decided to move the concerts to a much larger venue, Bogarts
Entertainment Center.
As the committee is aware, attracting qualified staff (particularly in Food & Beverage) has been a massive
problem for us for the last several years. This spring the city entered into a 3 year agreement with Roasted Pear
Restaurants and Catering to handle all of the food and beverage options at Valleywood. Including the catering
of all private events and golf outings as well as handling all daily food and beverage needs. While we have
experienced some minor growing pains with this transition all in all it has been a very good partnership for
Valleywood and we look forward to some dramatic growth in events here over the next few years. This
partnership has allowed Valleywood to save over $170,000 in payroll costs as well as over $100,000 in cost of
goods in the food and beverage area. The Pear at Valleywood, as the bar and grill at the golf course is now
known, has done a wonderful job of handling our outings and special event food and beverage needs. While we
have experienced some minor bumps in the road with them adjusting to the ebbs and flows of the golf business
we couldn't be more excited about our partnership moving forward.
While we did suffer through some terrible weather, resulting in the reduction of approximately 3,500 rounds of
golf we did make some structural changes to staffing and other cost centers that will continue well into the
future. The revenues we missed were hopefully a one year aberration due to weather. While the cost savings
we had were more institutional and will be much more permanent, putting us in a position for consistent long
term growth and profitability.
In the spring of 2017 we hired a new working foreman here at the golf course and this was his first full season
on staff. This foreman, Ryan Browning, has been a wonderful addition to our staff. He and Ken Otto, our other
golf course foreman have done a great job with improving the playing conditions of the golf course and the
overall appearance of the grounds. The feedback from the golfing public has been nothing short of outstanding.
Youth On Course
Youth On Course is a program run by the Minnesota Golf Association. It allows junior golfers to register
through their website and in turn they can play 9 holes for $3 and 18 holes for $5. The MGA then reimburses
the golf course $7 more for 9 hole rounds and $10 more for 18 hole rounds. This program has been a huge
success for Valleywood. Not only did it allow us to disband our Wednesday morning Junior League and free up
these tee times but it made golf much more accessible for a large number of kids in the area. In 2016 and 2017
Valleywood had about 45 kids in our junior league. This year we had 293 Junior Golfers registered through the
YOC program and they played 1,182 rounds of golf here. Out of the roughly 40 courses in the state that
participated in the program Valleywood had the most rounds played and nearly 25% of all rounds recorded
through the program. Revenues generated from the sale of Minnesota Golfers License Plates help to fund the
program.
Below is some summary information of the 2018 season as well as our goals and fee proposal for the 2019
season.
Total Rounds of Golf:
This year Valleywood did not open for golf until May 1, the latest opening day in at least 30 years and most
likely ever. As a result we were behind 2,300 rounds of golf before we even opened for business this year. Due
to the extremely wet late September and very cold start to October we are behind nearly 2,000 rounds after
September 15`h. Taking that into consideration, we actually had a very good summer of golf
2010:
33,113
2013:
30,165
2016:
32,435
2011:
31,123
2014:
32,564
2017:
30,653
2012:
33,612
2015:
33,880
2018:
28,000 (estimate)
Season Passes:
117 total season passes:
63 7 - day pass
50 Residents
13 Non -Resident
18 5 — day pass
11 Residents
7 Non -Resident
35 Executive
29 Residents
6 Non -Residents
1 Junior (all residents)
Patron Card Holders
2014
2015
2016
2017
2018
Resident: III
111
155
159
172
Non -Resident Sr/Jr: 106
82
151
164
161
Non -Resident: 51
45
52
31
31
Total Patrons
268 238 358 354 364
The patron card system continues to be an unqualified success. Both residents and non-residents fully
embraced the patron program, resulting in 364 patron cards sold in 2018 (354 in 2017). We intend to continue
with the patron program as it has been structured for the last few years. With residents breaking even with the
first use of their patron card and non-residents needing a handful of rounds before they start seeing a true
discount.
Revenue
While revenues took a hit this year we are encouraged by the fact that our average revenue per round in the golf
operation was an all-time high. If we can just get reasonable weather next season we should see a big increase
in revenues. With the Roasted Pear taking over the food and beverage part of the operation we saw a decrease
in the roughly $250,000 of revenues we were generating in food and beverage but we have also seen a decrease
of an equal amount in our expenses (mostly staff and cost of goods related).
2010: $1,118,263
2011: $1,023,864
2012: $1,088,935
2018 Accomplishments:
2013: $1,166,806
2014: $1,289,090
2015: $1,387,000
2016: $1,356,438
2017: $1,180,208
2018: $1,000,000 (estimate)
• Hosted 3 wedding receptions and 3 ceremonies.
• Greatly improved appearance of the grounds around the clubhouse to make it more appealing to the
daily users and to potential event renters.
• Gave away golf clubs to 31 different kids as a part of our clubs for kids program.
• Hosted 1,182 Youth On Course rounds
• Entered into partnership with the Roasted Pear restaurants and catering to run the daily F&B operation
as well as to be the exclusive caterer for outings and events.
2019 Goals:
• Re -paint and make improvements to the existing park shelter and surrounding areas to make it more
appealing for outdoor weddings.
• Institute an aggressive joint marketing program with the Pear at Valleywood to enhance building rentals
to outside groups and golf outings.
• Restrict season pass use on weekends and holidays before 11:00 A.M.
• Provide discount pricing on pass rounds prior to 11:00 A.M. on weekends and holidays.
• Continue to work to improve employee recruitment and retention.
• Dramatically increase building rentals by co -promoting facility with Roasted Pear
• Hire new full time Assistant Golf Course manager to assist with golf operations and clubhouse rentals.
Valleywood Fee Proposal (Fee changes highlighted in RED)
Vatleywood Golf Course
2018
Patron
2018
Non -Patron
Proposed
2019
Patron
Proposed
2019
Non -Patron
Green Fees — 18 Hole Reg M-F
$32
$35
$32
$35
Green Fees — 18 Hole Sr/Jr M-F
$24
$27
$24
$27
Green Fees —18 Hole Sa-Su
$40
$43
$40
$43
Green Fees — 9 Hole Reg M-F
$20
$23
$20
$23
Green Fees — 9 Hole Sr/Jr M-F
$18
$21
$18
$21
Green Fees — 9Hole Sa-Su
$22
$25
$22
$25
Green Fees — Patron Card — resident
$20+tax
N/A
$20+tax
N/A
Green Fees — Patron Card —
non-resident
$40+tax
N/A
$40+tax
N/A
Green Fees — Patron Card — senior
$30 + tax
N/A
$30 + tax
N/A
Season Pass — 7 day Resident
$1025 + tax
$1025 + tax
$1300 + tax
$1300 + tax
Season Pass — 7 day Non -Resident
$1230 + tax
$1230 + tax
$1560 + tax
$1560 + tax
Season Pass — 5 day Resident
$600 + tax
$600 + tax
$600 + tax
$600 + tax
Season Pass — 5 day non -Resident
$720 + tax
$720 + tax
$720 + tax
$720 + tax
Season Pass — Executive (18-35 yrs)
$450 + tax
$450 + tax
$600+ tax
$600 + tax
Season Pass — Executive non-resident
$540 + tax
$540 + tax
$720 + tax
S720 + tax
Season Pass — Junior (17 and under)
$450 + tax
$450 + tax
$450 + tax
$450 + tax
Season Pass — Add'] family resident
$450 + tax
$450 + tax
$450 + tax
$450 + tax
Season Pass — Add'l Family non -Res
$540 + tax
$540 + tax
$540 + tax
$540 + tax
Cart Rental — 18 Holes Power Car
$34
$34
$34
$34
Cart Rental — 9 Holes Power Car
$20
$20
$20
$20
Cart Rental — Pull Cart
$5
$5
$5
$5
Practice Range — Lg Bucket of Balls
$8
$8
$8
$8
Practice Range — Med Bucket of Balls
$5
$5
$5
$5
Range Card — Ten Lg Buckets of Balls
$65
$65
$65
$65
Banquet Room Rental
Su-Th 75/hr
Fri —125/hr
Sat — 175/hr
Su-Th 75/hr
Fri —125/hr
Sat—175/hr
Su-Th 75/hr
Fri —125/hr
Sat—175/hr
Su-Th 75/hr
Fri — 125/hr
Sat—175/hr
• Non -Residents will be able to purchase season passes for 20% more than the resident rate.
• Season passes are not eligible to be used during private tournaments and fundraising events.
• Junior Passes are available to residents and non-resident juniors for the same price and include a 10
bucket punch card for the driving range
Recreation Updates
{ November, 2018
L Halloween Movie Marathon
G Scary Slimy Saturday 2
Creative Crafts & Cooking 13
U Freaky Friday Games 14
a Halloween Pumpkin Party
Teen Events at Redwood
10/25/2018
Apple Valley Senior Center Rental
Yellowstone Room 1i1, 2 or 3
(Fri -Sat) *
Yellowstone Room #1, 2 or 3
(Sun-Thurs) *
Yellowstone Room - Full
(Fri -Sat) *
Yellowstone Room - Full
(Sun-Thurs) *
Event Rate — (Fri., 6pm-midnight)
Event Rate — (Sat., 10am-midnieht
Family Aquatic Center
Cabana -small (open te-4;00-p.m.)
(3 hour block of time)
Cabana -large (4i@@ p.m. elese)
(3 hour block of time)
Category A Category B Category C
per hour per hour per hour
$45 $60 $75
$35 $50 $60
$100 $140 $175
$75 $110 $150
$600/event $750/event $900/event
$800/event $1,000/event $1,500/even
$75 675 $75
$45/3 hrs $45/3 hrs $45/3 hrs
$15 $35 $35
$60/3 hrs $60/3 hrs $60/3 hrs
2
PARKS AND RECREATION FEES January - December 2019
Category:
A. Activities and programs of recognized Apple Valley civic and community service non-
profit 501(c) organizations.
B. Non-commercial groups and individuals.
C. Private industry, commercial and profit making organizations or individuals who operate
activities for profit.
Apple Valley Community Center
Rental
Category A
per hour
Category B
per hour
Category C
per hour
Community Room #1 or #2
$15
$20
$32
Community Room #1 & #2
$20
$35
$45
Activity Room #1 or #2
$15
$20
$32
Activity Room #1 & #2
$20
$35
$45
Exercise/All Purpose Room
$20
$35
$45
Classroom (preschool classroom)
$20
$35
$45
Kitchen
$15
$20
$30
Meeting Room northwest
$20
$32
$42
Basketball Court - hour
$30
$60
$100
Basketball Court - day
$85/da
$300/da
$500/da
Pickleball Court - hour
$12
$20
$30
Pickleball Court - day
Badminton Court - hour
$12
$20
$30
Badminton Court - day
Volleyball Court - hour
$20
$40
$75
Volleyball Court - day
$60/da
$200/da
$375/day
Full Gym -hour
$50
$100
$180
Full Gym -da
$150/da
$425/da
$800/day
Full G - day + 1 room
$200/da
$500/da
$900/day
Security Deposit - general usage
$150/event
$150/event
$150/event
Security Deposit-
toumament/dances/laz a events
$500/event
$500/event
$500/event
Early Opening/Late Closing
$40/hour +
room/gym
rental fee
N/A
N/A
Redwood Community Center Rental
Category A
Category B
Category C
Teen Part
$75/3 hours
$75/3 hours
$75/3 hours
Room Rental
$30/hour
$40/hour
$50/hour
Outdoor Pool - minimum 2 hours-50 people
$90/hour
$90/hour
$90/hour
Outdoor Pool - add'] -25 people
$30/hour
$30/hour
$30/hour
Payment of all fees must be paid in full before reservation is confirmed. The City accepts Mastercard,
Visa, Discover, American Express, cash and cashier checks. Personal checks are not accepted.
** Program fees listed as "market rate" are based on relevant expenses, number of games, length
of class/season and officiated vs self -officiated games.
PARKS AND RECREATION FEES January - December 2019
Category:
A. Activities and programs of recognized Apple Valley civic and community service non-
profit 501(c) organizations.
B. Non-commercial groups and individuals.
C. Private industry, commercial and profit making organizations or individuals who operate
activities for profit.
Apple Valley Senior Center Rental
Category A
per hour
Category B
per hour
Category C
per hour
Yellowstone Room #1, 2 or 3
(Fri -Sat) *
$45
$60
$75
Yellowstone Room #1, 2 or 3
(Sun-Thurs) *
$35
$50
$60
Yellowstone Room - Full
(Fri -Sat)
$100
$140
$175
Yellowstone Room - Full
Sun-Thurs) *
$75
$110
$150
Event Rate - Fri., 6 m-midni t
$600/event
$750/event
$900/event
Event Rate-(Sat.,IOam-midni t)
$800/event
$1,000/event
$1,500/event
Kitchen
$75/event
$100/event
$150/event
Glacier Room Fri -Sat) *
$40
$60
$75
Glacier Room (Sun-Thurs) *
$40
$50
$75
Yosemite Room (Fri -Sat) *
$50
$60
$75
Yosemite Room Sun-Thurs) *
$40
$50
$75
Projector and/or Screen
$20/event
$20/event
$20/event
Wireless Mic
(Yellowstone Room only)
$15/each or
$25/3 mics
$15/each or
S25/3 mics
$15/each or
$25/3 mics
75" HD TV
$20/event
$20/event
$20/event
Wireless Bluetooth Portable PA
$20/event
$20/event
$20/event
Security Deposit-
without food or alcohol
$150
$150
$150
Security Deposit -
with food but without alcohol
$500
$500
$500
Security Deposit -
with alcohol
$750/event
$750/event
$750/event
Police Officer - minimum 4 hours **
$65/hour
$65/hour
$65/hour
*Minimum two (2) hour rental.
**POLICE OFFICER/SECURITY
- Events with alcohol - Police Officer on -site required last four (4) hours of the event
- Teen parties - Police Officer on -site required during the entire event.
Payment of all fees must be paid in full before reservation is confirmed. The City accepts Mastercard,
Visa, Discover, American Express, cash and cashier checks. Personal checks are not accepted.
** Program fees listed as "market rate" are based on relevant expenses, number of games, length
of class/season and officiated vs self -officiated games.
PARKS AND RECREATION FEES January — December 2019
Category:
A. Activities and programs of recognized Apple Valley civic and community service non-
profit 501(c) organizations.
B. Non-commercial groups and individuals.
C. Private industry, commercial and profit making organizations or individuals who operate
activities for profit.
Park Facilities/*Equipment Rental
Category A
per day
Category B
per day
Category C
per day
Park Shelter — large
$60
$60
$60
Park Shelter — small
$40
$40
$40
Park Building
$60
$60
$60
Park Building - damage deposit
$100/event
$100/event
$100/event
Chuckwa on Cooker
$30
$30
$30
Chuckwa on Cooker- damage deposit
$25/event
$25/event
$25/event
Extra Picnic Tables (delivered to park)
$10/table
$10/table
$10/table
Extra Trash Barrels (delivered to park)
$10/can
$10/can
$10/can
Park Restroom Key Deposit
$25
$25
$25
Watercraft Storage Rack — resident
$50/season
$45/season
$45/season
Watercraft Storage Rack — non-resident
$60/season
$55/season
$55/season
Pickleball outdoor ball for sale
$4/each
$4/each
$4/each
* Park Shelter/Equipment reservations are accepted, for the current year, beginning the first
business day of the year.
Payment of all fees must be paid in full before reservation is confirmed. The City accepts Mastercard,
Visa, Discover, American Express, cash and cashier checks. Personal checks are not accepted.
** Program fees listed as "market rate" are based on relevant expenses, number of games, length
of class/season and officiated vs self -officiated games.
PARKS AND RECREATION FEES January — December 2019
Category:
A. Activities and programs of recognized Apple Valley civic and community service non-
profit 501(c) organizations.
B. Non-commercial groups and individuals.
C. Private industry, commercial and profit making organizations or individuals who operate
activities for profit.
Family Aquatic Center Rental
Category A
Category B
Category C
Outdoor Pool
$850/hr
$1200/hr
$2500/hr
Picnic Table (3 hour block of time)
$30/3 hrs
$30/3 hrs
$30/3 hrs
Water Walking/Lap Swimming
Ten -Admission Card
$30
$30
$30
Cabana -small (open te4 � 00 p.m.)
3 hour block of time)
V75 $45/3
hrs
&7-5 $45/3
hrs
V75 $45/3
hrs
Cabana -large (4:00 p.m. elese)
3 hour block of time
$3-5 $60/3
hrs
&3-5 $60/3
hrs
W $60/3
hrs
Apple Valley Teen Center Rental
Category 2
Category 3
Category 4
1 time)
7.leek
Bift1.day Pai4y
$ 7C�
S 7G�
$75
(3 ee f of
Room Rental
$30/hr
$40/hr
$50/hr
Recreation
Admissions/Pro ram/Concessions
tegory B
Category C
Swimming Lessons
arate
ket rate
market rate
Freedom Days Fun Run Activities
rket rate
market rate
Preschool Recreation Program
rket rate
market rate
Preschool Open Gym
$0
$0
$0
Youth and Senior Programs —
Outside Contractor
market rate
market rate
market rate
Adult Athletic Leagues
market rate
market rate
market rate
Concession Sales
market rate
market rate
market rate
Payment of all fees must be paid in full before reservation is confirmed. The City accepts Mastercard,
Visa, Discover, American Express, cash and cashier checks. Personal checks are not accepted.
** Program fees listed as "market rate" are based on relevant expenses, number of games, length
of class/season and officiated vs self -officiated games.
PARKS AND RECREATION FEES January —December 20I9
Category:
A. Activities and programs of recognized Apple Valley civic and community service non-
profit 501(c) organizations.
B. Non-commercial groups and individuals.
C. Private industry, commercial and profit making organizations or individuals who operate
activities for profit.
Fields and Facilities Rental, Etc.
Category A
Category B
Category C
Youth Tournament Field
$50/day
$100/day
$150/day
Tournament Field
Paintin econfi ration
$80/field
$100/field
$120/field
Athletic Complex Concession Area
(per building)
$50/day
$75/day
$100/day
Portable Restroom
market rate
market rate
market rate
Portable Restroom — special cleaning
market rate
market rate
market rate
Maintenance Staff Person - Seasonal
$15/hour
$15/hour
$15/hour
Maintenance Staff Person — Full Time
Regular OT
$30/hour
$30/hour
$30/hour
Maintenance Staff Person — Full Time
Sunday OT
$40/hour
$40/hour
$40/hour
State Tournament Fee
$25/team
$25/team
$25/team
Sports Camps — (under 4 hrs)
$50/freld
$65/field
$100/field
Sports Camps —(4to1OIns)
$100/field
$125/field
$150/field
Sports Camps — (10+ hrs)
$120/field
$150/field
$200/field
Adult Athletic Field — (under 4 hrs)
$50/field
$65/field
$80/field
Adult Athletic Field — (4 to 10 hrs)
$100/field
$125/field
$150/field
Adult Athletic Field — (10+ hrs)
$120/field
$150/field
$200/field
Field Lights (per field)
$20/hour
$20/hour
$20/hour
Locates — Electrical or Irrigation Head
market rate
market rate
market rate
General Usage Athletic Field - per
field - minimum 2 hours -
$15/hour
$25/hour
$35/hour
Payment of all fees must be paid in full before reservation is confirmed. The City accepts Mastercard,
Visa, Discover, American Express, cash and cashier checks. Personal checks are not accepted.
** Program fees listed as "market rate" are based on relevant expenses, number of games, length
of class/season and officiated vs self -officiated games.
PARKS AND RECREATION FEES January — December 2019
Category:
A. Activities and programs of recognized Apple Valley civic and community service non-
profit 501(c) organizations.
B. Non-commercial groups and individuals.
C. Private industry, commercial and profit making organizations or individuals who operate
activities for profit.
Recreation
Admissions/Program/Concessions
Category A
Category B
Category C
Adult Open Athletics Drop -In Fee
$4
$4
$4
Adult Athletics Ten -Admission Card
resident x 1 st card
$35
$35
$35
Adult Athletics Ten -Admission Card
non-resident x 1 st card
$40
$40
$40
AVFAC Individual Admission
$10
$10
$10
AVFAC Group Admission (25+)
$9.50
$9.50
$9.50
AVFAC Ten -Admission Card —
resident x 1 st card
$85
$85
$85
AVFAC Ten -Admission Card —
resident x 2nd card
$75
$75
$75
AVFAC Ten -Admission Card —
resident x 3rd card
$65
$65
$65
AVFAC Ten -Admission Card —
resident x 4th card
$55
$55
$55
AVFAC Ten -Admission Card —
non-resident
$95
$95
$95
Redwood Individual Admission
$5.00
$5.00
$5.00
Redwood Pool — Ten -Admission Card
- resident x I st card
$40
$40
$40
Redwood Pool — Ten -Admission Card
— resident x 2' card
$35
$35
$35
Redwood Pool — Ten -Admission Card
— resident x 3rd card
$30
$30
$30
Redwood Pool — Ten -Admission Card
— resident x 4' card
$25
$25
$25
Redwood Pool — Ten -Admission Card
— non-resident
$45
$45
$45
Payment of all fees must be paid in full before reservation is confirmed. The City accepts Mastercard,
Visa, Discover, American Express, cash and cashier checks. Personal checks are not accepted.
** Program fees listed as "market rate" are based on relevant expenses, number of games, length
of class/season and officiated vs self -officiated games.
0000 ITEM: j, B.
•9000
PARKS & RECREATION ADVISORY
City/ Of COMMITTEE MEETING DATE: November 1, 2018
Apple
Valley SECTION: Informal Agenda
ITEM DESCRIPTION:
Motion to Call a Special Informal Meeting
STAFF CONTACT: DEPARTMENT/DIVISION:
Barry Bernstein, Director Parks and Recreation Department
Action Requested
Call a Special Informal Meeting of the Parks and Recreation Advisory Committee December, 13,
2018, for the purpose of a joint discussion with City Council.
Summary
If the Committee desires to call a Special Informal Meeting for the purpose of a joint discussion
with City Council to discuss the Kelley Park Re -Master Plan, the following motion would be in
order:
MOTION to approve the scheduling of a Special Informal Meeting of the Parks and
Recreation Advisory Committee beginning at 5:30 p.m., on Thursday, December 13, 2018,
at Apple Valley Municipal Center for the purpose of a joint Parks and Recreation Advisory
Committee and City Council discussion of the Kelley Park Re -Master Plan.
Background
Confluence, Inc., has been retained to produce a Kelley Park re -master plan. They have met with
multiple stakeholder groups and created a draft plan for consideration. Staff is seeking an opportunity
to allow Confluence, Inc., to present the plan to the Parks and Recreation Advisory Committee and
City Council.
►r
►►8. ITEM: 5.C.
City of ►► PARKS & RECREATION ADVISORY
Apple COMMITTEE MEETING DATE: November 1, 2018
Valley SECTION: Regular Agenda
ITEM DESCRIPTION:
2019 Parks & Recreation Advisory Committee Meeting Schedule
STAFF CONTACT: DEPARTMENTIDIVISION:
Barry Bernstein, Director Parks and Recreation Department
Action Requested
Motion to Approve 2019 Parks & Recreation Advisory Committee Meeting Schedule
Summary
By City Resolution, the Parks and Recreation Advisory Committee shall meet and hold meeting on
the first Thursday in January, March, May, September, and November each year. Special meetings
may be called by the Chair as needed. A motion to approve those dates will establish the 2019 Parks
& Recreation Advisory Committee meeting calendar.
Background
City Resolution 2010-39 dictates the Parks and Recreation Advisory Committee meetings are held
the first Thursday of January, March, May, September, and November. Meetings are held in the
Council Chambers of the Apple Valley Municipal Center and broadcast on cable TV beginning at
7:00 p.m. Informal meetings begin at 6:00 p.m. and are held in the Regent conference room of the
Municipal Center on the same dates.
Staff proposes adding a scheduled meeting in July to cover any timely business issues and to conduct
a tour of select parks, similar to the tours scheduled in previous years. Incorporating the addition of a
July meeting, the 2019 Parks and Recreation Advisory Committee meeting schedule will be as
follows:
2019
January 3
March 7
May 2
July 18 *third Thursday
September 5
November?
•ee
•00•
•*00•
0*0
Apple
Valley
Parks & Recreation
Advisory Committee
2019
Meeting Schedule
6:00 p.m. Informal Mtg.
7:00 p.m. Regular Mtg.
Location: Municipal Center
7100 —147`h Street West, Apple Valley
January 3
March 7
am
July 18 — Park Tour
September 5
November 7