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HomeMy WebLinkAbout03/07/2019City of March 7, 2019 Meeting Location: Municipal Center 7100 147th Street West Apple Valley, Minnesota 55124 PARKS AND RECREATION ADVISORY COMMITTEE INFORMAL MEETING TENTATIVE AGENDA 6:00 p.m. 1. Resignation of Committee Members Q. Montgomery and Van Gundy) 2. Future Bond Referendum 3. Committee/Staff Discussion Items PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING TENTATIVE AGENDA 7:00 p.m. 1. Call to Order 2. Election of Officers 3. Approval of the Agenda 4. Audience— 10 Minutes Total Time Limit— For Items Not on this Agenda 5. Approval of the November 2018 Minutes 6. Agenda Items A. Approval of the 2019 Meeting Schedule B. Pickleball Recap — February Informal Council Meeting Discussion C. Kelley Park Plan Update D. Property For Sale — Corner of McAndrews and Pilot Knob Road 7. Division Updates A. Apple Valley Family Aquatic Center Improvement Options B. Apple Valley Community Center Summer Hours C. Year -End Report 8. Adjourn NEXT REGULARLY SCHEDULED MEETINGS - Tentative: Thursday, May 2, 2019 6:00 p.m. (Informal) 10 minutes 5 minutes 5 minutes 10 minutes 15 minutes 15 minutes 20 minutes "117:00 p.m. (Regular) Regular meetings are broadcast, live, on Charter Communications Cable Channel 180. (Agendas and meeting minutes are also available on the City's Internet Web Site www. cityofappleva lley. org) cost ITEM: Z 0690C City Of ice` PARKS $ RECREATION ADVISORY COMMITTEE MEETING DATE: March 7, 2019 Apple Valley secnoN: Regular Agenda ITEM DESCRIPTION: 2019 Election of Parks and Recreation Advisory Committee Officers STAFF CONTACT: DEPARTMENT/DIVISION: Barry Bernstein, Director Parks and Recreation Department Action Requested Motion to Accept Voting Results and Approve Chair and Secretary Positions Summary City policy requires our Advisory Committee to annually elect a chairperson and a secretary. The chair will run the meetings and the secretary will sign any special meeting notifications and will run the meeting in the event that the chairperson is absent. A ballot will be provided at the meeting to allow you to vote on these two officers. CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE November 1, 2018 Minutes of the November 1, 2018, Apple Valley Parks and Recreation Advisory Committee. PRESENT: Parks and Recreation Advisory Committee Chair Brent Schulz; Secretary Josh Gafflce; Committee Members Noel Hammill, Boyd Montgomery, Jessica Montgomery, and Ben Van Gundy (left at 8:15 p.m.); Parks and Recreation Director Barry Bernstein; Park Superintendent Mike Endres; Recreation Manager Susan Muelken; Valleywood Golf Course Manager Jim Zinck; Arena Manager Brian Christianson; and Administrative Coordinator Dorene Perkins Monn; and Murphy Galligan (resident). ABSENT: Matthew Hinrichs ITEM 1. Call to Order Chair Schulz called the meeting to order at 7:05 p.m. ITEM 2. Approval of Agenda VOTE: Yes — 6, No — 0 MOTION: by B. Montgomery, seconded by Van Gundy, approving the agenda as presented. VOTE: Yes — 6, No — 0 Everyone took part in the Pledge of Allegiance to the flag. ITEM 3. Audience — 10 Minutes Total Time Limit — For Items Not on the Agenda Mr. Galligan expressed his concerns regarding outdoor ice rink conditions/maintenance. ITEM 4. Approval of the September 2018, Minutes. MOTION: by Gaffke, seconded by Hammill, to approve the September 6, 2018, meeting minutes as presented. VOTE: Yes — 6, No — 0 ITEM 5.A.1. Agenda Items — Division Updates and 2019 Fee Schedules — Park Maintenance Parks Superintendent Endres reviewed past, current and future duties of the Park Maintenance division. -lof3- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE November 1, 2018 ITEM 5.A1.a. Agenda Items — Division Updates and 2019 Fee Schedules — Palomino Playground Palomino Park currently has both a two to five year old and five to twelve year old playground structures. Park Superintendent Endres provided photos showing the wooden barriers placed on the smaller structure after the slide tube was removed. The structure is 32 years old, the manufacture is no longer in business, and parts are no longer available. Discussion included replacement, need for a second structure, funding, and neighborhood demographics. MOTION: by J. Montgomery, seconded by B. Montgomery, recommending removal of the outdated playground structure and repurposing the area as green space. VOTE: Yes — 6, No — 0 ITEM 5.A.2. Agenda Items — Division Updates and 2019 Fee Schedules — Arenas Arena Manager Christianson reviewed the 2018-2019 fees and recommended no changes for the 2019-2020 season. MOTION: by B. Montgomery, seconded by Gaffke, recommending approval of the 2019-2020 ice rates as presented. VOTE: Yes — 6, No — 0 ITEM 5.A.3. Agenda Items — Division Updates and 2019 Fee Schedules — Valleywood Golf Course Golf Course Manager Zinck reviewed Food & Beverage operations, rounds of golf, season pass breakdown, and the Youth on Course program. MOTION: by Hammill, seconded by B. Montgomery, recommending approval of the 2019 golf course fee structure as presented. VOTE: Yes — 5, No — 0 ITEM 5.A.4. Agenda Items — Division Updates and 2019 Fee Schedules — Recreation Recreation Manager Muelken reviewed teen operations at Redwood, adult leagues participation numbers, and Senior Center catering services. -2of3- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE November 1, 2018 MOTION: by Gaffke, seconded by J. Montgomery to accept the 2018 recreation fee schedule as presented. VOTE: Yes — 5, No — 0 ITEM 5.11. Agenda Items — Call a Special Informal Meeting of the Committee — December 13, 2018 MOTION: by Gafilce, seconded by Hammill, calling a Special Informal Meeting of the Parks and Recreation Advisory Committee beginning at 5:30 p.m., on Thursday, December 13, 2018, at Apple Valley Municipal Center, for the purpose of a joint Parks and Recreation Advisory Committee and City Council discussion of Kelley Park re -master plan and any other business that may come before the Committee. VOTE: Yes — 5, No — 0 ITEM 5. F. Agenda Items — Approval of the 2019 Meeting Schedule MOTION: by Hammill, seconded by B. Montgomery, recommending approval of the 2019 Parks and Recreation Advisory Committee meeting schedule as January 3, March 7, May 2, July 18, September 5 and November 7. VOTE: ITEM 6. Adjourn Yes — 5, No — 0 There being no further business, the Parks and Recreation Advisory Committee meeting was adjourned. MOTION: by Gaffke, seconded by Hammill, to adjourn the meeting at 8:32 p.m. VOTE: Yes — 5, No — 0 Respectfully Submitted, Dorene Perkins Morn, Administrative Coordinator Approved by the Apple Valley Parks and Recreation Advisory Committee on January 3, 2019. Brent Schulz, Chair -3of3- see* ITEM: S.A. 00, 0 City Of •`• PARKS & RECREATION ADVISORY COMMITTEE MEETING DATE: March 7, 2019 Apple Valley SECTION: Regular Agenda ITEM DESCRIPTION: 2019 Parks & Recreation Advisory Committee Meeting Schedule Revised STAFF CONTACT: DEPARTMENT/DIVISION: Barry Bernstein, Director Parks and Recreation Department Action Requested Motion to set the Revised 2019 Parks & Recreation Advisory Committee regular meeting schedule, in accordance with adopted policy, on the first Thursday of January, March, May, and September, moving the November meeting to the second Thursday of the month, and adding July 18, 2019. Summary By City Resolution, the Parks and Recreation Advisory Committee shall meet and hold meeting on the first Thursday in January, March, May, September, and November each year. Special meetings may be called by the Chair as needed. To accommodate City Council's meeting schedule, the November Parks and Recreation Advisory Committee meeting will need to be moved to an alternate date. Staff recommends the second Thursday of the month, November 14, 2018. A motion to approve these dates will establish the 2019 Parks & Recreation Advisory Committee meeting calendar. Background City Resolution 2010-39 dictates the Parks and Recreation Advisory Committee meetings are held the first Thursday of January, March, May, September, and November. Meetings are held in the Council Chambers of the Apple Valley Municipal Center and broadcast on cable TV beginning at 7:00 p.m. Regular Informal meetings begin at 6:00 p.m. and are held in the Regent conference room of the Municipal Center on the same dates. Staff has proposed adding a scheduled meeting in July to cover any timely business issues and to conduct a tour of select parks, similar to the tours scheduled in previous years. Incorporating the November date adjustment, and addition of February and July meeting, the 2019 Parks and Recreation Advisory Committee meeting schedule will be as follows: 2019 January 3 July 18 *third Thursday February 14 *special informal September 5 March 7 November 14 May 2 16, ITEM= 6.B. -Q- 23° ���� I ` Su�aY" Apple ValleyL-k" Ile, BUm-� i11e, iRJW Boumouut Fumi°grou PUBLICATIONS HOME COMMUN" NEWS S WS OPINWN OBITUARIES PUBUCNOTIW SUBMISSIONFOBMS ANNWNGEMENTB CONTACTUS CLI aREOS https://www. hometownsource.com/sun_thisweek/commun ity/apple valley/noise-from-pickleba II-play- draws-ire-of-apple-valley-residents/article_9d4c78b2-3ad4-11 e9-al a5-478d91 e65c5f.html FEATURED Noise from pickleball play draws ire of Apple Valley residents by Patty Dexter 5 hrs ago (• f t y 1 �N r Community members listen to a discussion about noise coming from pickleball courts at Hayes Park during a Feb. 14 Apple Valley City Council workshop. Photo by Patty Dexter City officials exploring options for send mitigation Apple Valley city officials are trying to resolve a dispute about the level of noise coming https://www.hometownsource.com/sun—thisweek/conununity/apple valley/noise-from-pic... 2/28/2019 Noise from pickleball play draws ire of Apple Valley residents I Apple Valley I hometown... Page 2 from the outdoor pickleball courts at Hayes Park. Some residents living near the courts on the south side of the park say the noise has been a problem since the courts were put in a few years ago. Diane Erickson, one of those residents, recently told Apple Valley City Council members that the noise has become intolerable. She said she doesn't object to people playing pickleball, but she doesn't want to be able to hear people's conversations on top of it. "My nerves are shattered. I stay in a room in my house that has insulation, top to bottom, all the sides; three to four fans going and the furnace fan if I need it just to drown out the noise," she said. The City Council discussed the topic during a Feb. 14 work session. More than 10 community members, including residents living hear the park and pickleball players, attended the meeting and were given a chance to speak about the issue. Parks and Recreation Director Barry Bernstein said since the pickleball courts were put in, the city has gotten a variety of comments from nearby residents. Negative comments have included no specific times for playing; yelling, screaming and inappropriate language by the players; noise from pickleball volley being too loud and that they can't use their backyards. Others have given positive comments such as the noise not affecting them; they enjoy the activity and that pickleball is good for the senior population. Westley Dayus, another resident who lives near Hayes Park, said the city did not involve the neighborhood in its plans to put the courts in their present location. He and his family specifically moved to their home in 2006 to be near the hockey rinks. He added that his family had no problems with the park until the pickleball courts went in. He estimates he's sent over 90 emails to city staff and the City Council with his concerns since 2016. Some of the pickleball players who spoke at the work session refuted the reports of swearing from players, saying that the pickleball community is a positive group. Others said they didn't understand why pickleball was being restricted when there aren't similar rules for other sports being played in nearby fields. https://www.hometownsource.com/sun—thisweek/community/apple valley/noise-from-pic... 2/28/2019 Noise from pickleball play draws ire of Apple Valley residents I Apple Valley I hometown... Page 4 The committee approved a recommendation on July 19, 2018, be forwarded on to the City Council for discussion. The recommendation proposed having weekday play from 9 a.m. to 1:30 p.m. and 4:30 to 7:30 p.m. There would be no play permitted between 1:30 and 4:30 p.m. and after 7:30 p.m. The weekend play hours would remain unchanged. Bernstein said ESI conducted a second study to outline options to reduce the pickleball noise. The study indicated that an eight -foot or a 10-foot sound barrier would help bring the noise down to ambient background noise. Bernstein said another thing for the council to consider is that neighboring communities recently added pickleball courts that weren't open during part of last year's season. The city does not know how this will affect the level of use its pickleball courts will get this year. Lakeville added six dedicated courts in June 2018 at Dodd Trail Park. Burnsville opened six dedicated courts and two dual -striped courts in fall 2018 at Red Oak Park. Eight dedicated courts opened in fall 2018 at Eagan's Quarry Park. City staff is asking the City Council to consider moving forward with the Parks and Recreation Advisory Committee's July recommendation and to authorize the installation of sound abatement fencing, Bernstein said Grendahl asked if moving some or all of the pickleball courts at Hayes Park to another part of the park, or a different park such as Johnny Cake Ridge West Park, would be feasible. Bernstein said the estimated cost to construct new courts at Johnny Cake is about $200,000, but moving courts there immediately may be difficult. Council Member Clint Hooppaw said if the council considers moving any of the Hayes Park courts, he would rather relocate them to another part of the same park. On Feb. 26, Bernstein said he's uncertain when the City Council will look at the pickleball topic again. City staff is discussing the options to bring the issue back. Patty Dexter can be reached at patty.dexter@ecm-inc.com. https://vA,ww.hometownsource.corn/sun_thisweek/communitylapple_valley/noise-from-pic... 2/28/2019 Noise from pickleball play draws ire of Apple Valley residents I Apple Valley I hometown... Page 3 One pickleball player who lives near Interstate 35E and Cedar Avenue said he hears airplanes and car traffic all day. "That's progress in a city. There's nothing you can do about it," he said. Addressing the noise According to the city, ESI Engineering was hired in 2018 to conduct a pickleball noise study to determine if the noise generated met state noise requirements. The study indicated that the noise levels meet state requirements. Bernstein said the city researched a variety of methods to reduce the sound impact to the neighborhood. Sound diffusing fabric on the court fence; a natural vegetation barrier; modified play and requiring the use of a sound reduction ball during specific periods of the day were among the options considered. The city also attempted to advertise other pickleball courts at Greenleaf, Scott and Redwood Parks. Going into the 2018 season, the Parks and Recreation Advisory Committee decided to experiment with some rules in an attempt to mitigate the noise. The rules presently posted on signage at Hayes Park include specified hours when pickleball can be played on weekdays, Saturdays and Sundays and court lights not being available. "The key is players may use the court outside the listed times if a noise reduction ball is used;" Bernstein said. "If you don't have a noise reduction ball, we can and do provide those at the Apple Valley Community Center." Council Member Ruth Grendahl asked how those rules are enforced, adding that it seems they would be hard to implement or monitor. Bernstein said generally, the pickleball community has been good about policing itself. In July 2018, the Parks and Recreation Advisory Committee looked at several options for reducing the sound coming from the courts. Pickleball players and nearby residents were invited to attend the meeting, Bernstein said. https://www.hometownsource.com/sun thisweek/community/apple_valley/noise-from-pic... 2/28/2019 ITEM: 6.D. Economic Development News A Weekly Update from the Community Development Department Celebrating 50 Golden Years Updates to Portillo's Plans and Elevations The City Council is scheduled to review the Time Square/Portillo's land use application on Thursday, February 281h. Staff received updated building plans for Portillo's on February 251h that included elevation changes and altered the final sq. ft. of the proposed building. These changes are outlined below: A reduction of the total building size by 600 sq. ft. Minor alterations to building setback and site location associated with the building size and placement. Refinement of the building elevations: o Portillo's is continuing with the "diner theme", but has made thoughtful refinements to the materials and style of the building. o Additional signage shown is not being approved as part of this project and will require additional review through the sign permit process. Staff believes the updated elevations (attached with a comparison to the original Planning Commission elevations) demonstrate modest exterior changes that "clean- up" the exterior appearance. Coming from the City Clerk this evening are the complete revised plan set and resolutions (to reflect correct dates and building sq. ft.) for Council action on the 28th. For questions, please contact project manager Alex Sharpe. ZA Ulrich Property Redevelopment` " Staff met recently with United Properties to discuss a proposed redevelopment project on the 10.93-acre Ulrich property, located at the northeast corner of Pilot Knob Road and CSAH 38. They are interested in constructing a 96-unit senior ownership co-op facility and 16 townhomes. Access will be via one private drive intersection each off both Pilot Knob Road and CSAH 38. The proposed co-op development is expected to be part of United's Applewood Pointe portfolio. They currently have 12 communities, which are located in Bloomington, Champlin, Maple Grove, Minnetonka, New Brighton, Roseville, Shoreview, and Woodbury, and three future cooperatives, located in Champlin, Maple Grove, and Eagan, which are scheduled to open in 2019. They partner with Ebenezer Management Services, who manages the properties on their behalf. The proposed project has some challenges that will need to addressed if they decide to move forward with an application. The site backs up to the Valleywood golf course on the north and east and Is adjacent to hole #3, which is buffered by an existing stand of mature trees. Any design will need to be sensitive to the course as well as the wooded area on the site. Also, four-story multi -family buildings are currently only allowed in areas adjacent to or within the city's central business district. For several years, going back to the 1980's, the location has been zoned "M-6", 6 to 12 units. After right-of-way takings, the 112 units Plant 4 Grow 4 Prosper Intentional Economic Development planned for the remaining 9 acres results in a net density of 12.4 units/acre. The four story design reduces the site footprint of buildings at that density. United has indicated to staff that Applewood Pointe of Eagan is 100% sold and has a significant waiting list. Their hope is that the people on the Eagan waiting list will consider the Apple Valley location. We have included a link to United's Applewood Pointe website, which provides information on their current and future senior co-op developments. https://www.applewoodpointe.com/cooperative-living/ The 50th Golden Year Celebration Upcoming Events: ➢ Frozen Apple Music Series — March 16tn \ A VOW Building Permit Activity The following list provides a general summary of building permit applications currently under review. This list does not include routine permits such as water heaters, kitchen remodels, decks, and other common building alterations. ➢ Sirius Day Spa, 15730 Emperor Ave; new tenant ➢ Keyland Homes, 15585 Fairfield Dr; new home ➢ Rapid Shot, 14760 Pennock Ave; tenant improvement ➢ Training for Warriors, 15730 Emperor Ave; tenant improvement ➢ Amerinn, 15000 Glazier Ave; hotel rooms updating ➢ Minnesota Zoo, 13000 Zoo Blvd; Aviary Exhibit ➢ Keyland Homes, 15609 Fairfield Dr; new home ➢ Keyland Homes, 15638 Fairchild Way; new home ➢ Panera Bread Bakery -Cafe, 15200 Cedar Ave; new commercial ➢ Wings Financial Credit Union, 14985 Glazier Ave; new opening/new door (walkway) P9ant �'J Grow "�'j POspe� Intentional Economic Development W �Q o �R` a W Z z g a uj L GV0iJ 90NX 10 m 6 A "t SUN'S m"WO1,1116, .,I k-4 i,:;l ",71yj .�-. lm f c� rate ITEM: ITEM Z.A. c `4` C �i$� Of PARKS & RECREATION ADVISORY Apple COMMITTEE MEETING DATE: March 7, 2019 ppValley SECTION: Regular Agenda ITEM DESCRIPTION: Apple Valley Family Aquatic Center Improvement Options STAFF CONTACT: DEPARTMENT/DIVISION: Susan Muelken, Recreation Manager Parks and Recreation Department Action Requested Motion recommending a direction for spending Apple Valley Family Aquatic Center funds. Summary Staff is seeking Committee recommendation on how best to utilize funds for improvements at the Aquatic Center. Background The Apple Valley Family Aquatic Center Opened in 1998 and was expanded in 2008. Since that time, there have been no substantial changes made to the Aquatic Center. Within the 2019 budget are allocated funds totaling $350,000 for water park upgrades. Staff has been researching options for resurfacing and for adding additional features to improve the facility. Those options include: Slide Resurfacing — this option is strictly cosmetic. The slides are in good condition and there are no safety concerns or wear areas. The colors on the slides have faded due to sun and water calcification and are not as bright as when originally installed. This option would make the current slides "pop" again and traffic driving by would see a bright, shiny facility. 4-6 of the existing slides would be resurfaced with the allocated funds Splash Pad Addition — there is a large area on the west side of the facility that was designed to be sand volleyball courts. This area is rarely used and creates maintenance issues with sand being carried around the facility. A splash pad could be added to this area and be a place for the youngest customers. Many of these children are still in diapers and it would be beneficial to keep diapers out of the main pool. Complaints are heard that children over 1 year pay full price but they are too small to safely ride the slides or venture into deep water. Adding a feature just for them would appeal to families with young children, one of our key user groups. Allocated funds would produce a splash pad similar in size to Kelley Park. Other Options — an existing slide could be replaced with a new, more exciting slide or another water feature could be added to the facility. Staff is open to suggestions as to what another feature could be. Contractors are currently scheduling fall projects so a decision is needed for staff to move forward and get any improvements done in the 2019 budget year. ecce ITEM: ITEM 7.B. ee6e4 esee' City Of PARKS & RECREATION ADVISORY Apple COMMITTEE MEETING DATE: March 7, 2019 Valley SECTION: Regular Agenda ITEM DESCRIPTION: Apple Valley Community Center Summer Hours STAFF CONTACT: DEPARTMENT/DIVISION: Susan Muelken, Recreation Manager Parks and Recreation Department Action Requested No action required at this time. Summary Staff is informing committee members of changes to the hours at the Apple Valley Community Center for the summer of 2019 Background The Apple Valley Community Center has had the same hours year round since the building opened. Those hours are: DAYS OPEN CLOSE Monday -Friday 8:00am 10:00 m Saturday 8:00am 7:30 m Sunda 12:00 m 7:30pm Visits to the Community Center drop in the summer due to many factors including outdoor options, lack of air conditioning throughout the facility, family vacations and cabin time, etc. Staff has noted that late in the day and weekends are especially quiet. Door counts for the last two years are outlined below. AVCC YEARLY COMPARISON 2017 2018 JANUARY 13,627 15,701 FEBRUARY 13,826 12,549 MARCH 11,468 10,906 APRIL 10,436 11,079 MAY 10,110 9,215 JUNE 7,567 8,673 JULY 7,016 6,934 AUGUST 7,072 6,788 SEPTEMBER 8,323 9,505 OCTOBER 11,832 11,356 NOVEMBER 16,646 14,811 DECEMBER 9,071 9,258 In an effort to be fiscally responsible and trim staff costs for times when the building is virtually empty, the Community Center hours June 1 through August 31 will be: DAYS OPEN CLOSE Monday -Friday 8:OOam 9:0OPM Saturday 8:OOam 6:00pm Sunda 12:00 m 6:00 m These minor changes will save approximately 100 staff hours for a saving of over $2,000. Visitor comments and staff feedback will be gathered during the summer of 2019. If there is a negative reception to these changes, the summer hours will be reconsidered for the summer of 2020.