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HomeMy WebLinkAbout03/14/2019 CITY OF APPLE VALLEY Dakota County, Minnesota March 14, 2019 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held March 14, 2019, at 7:00 o'clock p.m., at Apple Valley Municipal Center. PRESENT: Mayor Hamann-Roland; Councilmembers Bergman, Goodwin, Grendahl, and Hooppaw. ABSENT: None. City staff inembers present were: City Administrator Lawell, City Clerk Gackstetter, City Attorney Dougherty, City Engineer Anderson, Parks and Recreation Director Bernstein, Police Captain Francis, Assistant City Administrator Grawe, Human Resources Manager Haas, Finance Director Hedberg, Community Development Director Nordquist, Police Chief Rechtzigel, Fire Chief Russell, Public Works Director Saam, and Planner/Econ. Dev. Specialist Sharpe: Mayor Hamann-Roland called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance to the flag. APPROVAL OF AGENDA . MOTION: of Grendahl, seconded by Bergman, approving the agenda for tonight's meeting, as presented. Ayes - 5 -Nays - 0. AUDIENCE � Mayor Hamann-Roland asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda, No one requested to speak. CONSENT AGENDA Mayor Hamann-Roland asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Hooppaw, seconded by Goodwin, approving all items on the consent agenda with no exceptions. Ayes - 5 -Nays - 0. � CONSENT AGENDA ITEMS MOTION: of Hooppaw, seconded by Goodwin, approving the minutes of the regular meeting � � of February 28, 2019, as writteri. Ayes - 5 -Nays - 0. MOTION: of Hooppaw, seconded by Goodwin, adopting Resolution No. 2019-34 accepting, with thanks, the donation of$100.00 in gift cards from William Swanstrom for use by Public Works and Park Maintenance Divisions. Ayes - 5 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota March 14, 2019 Page 2 MOTION: of Hooppaw, seconded by Goodwin, approving issuance of a lawful gambling exempt permit, by the State Gambling Control Board, to BV Unit Soccer Club, for use on June 22, 2019, at the Apple Valley Teen Center, 14255 Johnny Cake Ridge Road, and waiving any waiting period for State approval. Ayes - 5 -Nays - 0. MOTION: of Hooppaw, seconded by Goodwin, approving issuance of a lawful gambling exempt permit, by the State Gambling Control Board,to Minnesota Section American Water Works Association, for use on April 13, 2019, at Bogart's Entertainment Center, 14917 Garrett Avenue, and waiving any waiting period for State approval. Ayes - 5 -Nays - 0. MOTION: of Hooppaw, seconded by Goodwin, approving the letter of support for preferred Option Two for Minnesota after USDA Deregulation of Emerald Ash Borer, as attached to the Natural Resources Coordinator's memo, and authorizing the Mayor to sign the same. Ayes - 5 -Nays - 0. MOTION: of Hooppaw, seconded by Goodwin, continuing consideration of the Springs at Cobblestone Lake sign setback and height variance request until March 28, 2019. Ayes - 5 -Nays - 0. MOTION: of Hooppaw, seconded by Goodwin,waiving the procedure for a second reading and passing Ordinance No. 1056 amending Chapter 97 of the City Code, regarding utility service facilities right-of-way management regulations. Ayes - 5 -Nays - 0. � MOTION: of Hooppaw, seconded by Goodwin, adopting Resolution No. 2019-35 approving plans and specifications for Project 2019-103, 2019'Micro Surfacing, and authorizing advertising for receipt of bids, at 10:00 a.m., on April 16, 2019, via a posting on the City's website and Quest Construction Data Network. Ayes - 5 - Nays - 0. MOTION: of Hooppaw, seconded by Goodwin, adopting Resolution No. 2019-36 approving plans and specifications for Project 2017-109, Johnny Cake Ridge Road Improvements, and authorizing advertising for receipt of bids, at 10:00 a.m., on Apri19, 2019, via a posting on the City's website and Quest Construction Data Network. Ayes - 5 -Nays - 0. MOTION: of Hooppaw, seconded by Goodwin, approving the purchase of Motorola APX- 6000 800 MHz encrypted portable radios for the Police Department, in the amount of$310,473.75, as described in the Police Captain's memo. Ayes - 5 -Nays - 0. MOTION: of Hooppaw, seconded by Goodwin, approving the Grant Agreement with the Minnesota Board of Water and Soil Resources for Johnny Cake Ridge Road Phosphorus Reduction BMP Retrofit, in the amount of$300,000.00, as attached to the Natural Resources Coordinator's memo, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota March 14, 2019 � � Page 3 MOTION: of Hooppaw, seconded by Goodwin, approving the Grant Agreement with the Minnesota Board of Water and Soil Resources for Metro Watershed Based Funding toward the expansion and improvement of Redwood Pond, in the amount of $114,890.00, as attached to the Natural Resources Coordinator's memo, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Hooppaw, seconded by Goodwin, accepting Asset Management Implementation Services and Asset Management Hosting and Support Services as complete and authorizing final payment on the agreements with Cartegraph Systerris, LLC, in the amount of$19,142.50. Ayes - 5 -Nays - 0. MOTION: of Hooppaw, seconded by Goodwin, approving the personnel actions as listed in the Personnel Report dated March 14, 2019. Ayes - 5 -Nays - 0. MOTION: of Hooppaw, seconded by Goodwin, to pay the claims and bills, check registers dated February 20, 2019, in the amount of$862,014.93, and February 27, 2019, in the amount of$835,431.27. Ayes - 5 -Nays - 0. END OF CONSENT AGENDA FIRE CHIEF OATH OF OFFICE Mr. Lawell introduced Charles (Chuck) Russell who was promoted to the position of Fire Chief as part of the personnel actions earlier this evening. The City Clerk administered the oath of office to Fire Chief Russell. Fire Chief Russell's wife then pinned his badge. The Council congratulated Fire Chief Russell on his new position. FIRE FIGHTERS OATHS OF OFFICE - Fire Chief Russell introduced the four Firefighters from the Class of 2017. The City Clerk administered the oath of office to Firefighters Jonathon Aldrich, Luca Demmers, Gabriel Ehrman, and Patrick Magras. Individuals selected by each Firefighter then pinned their badge. The Council congratulated the Firefighters and welcomed them to the Fire Department. Mayor Hamann-Roland called a five-minute recess at 7:15 p.m. _ - Mayor Hamann-Roland resumed the meeting at 7:20 p.m. APPLE VALLEY SQUARE 6TYH ADDITION PRELIMINARY PLAT Mr. Sharpe reviewed the request by TLM Realty, LLC, for approval of a preliminary plat to create a 22,690 sq. ft. lot in front of the Burlington Coat Factory and Aldi at the Apple Valley Square site. The Planning Commission held a public hearing on the preliminary plat and voted unanimously to recommend approval. CITY OF APPLE VALLEY Dakota County, Minnesota March 14, 2019 Page 4 Discussion followed. MOTION: of Goodwin, seconded by Bergman, adopting Resolution No. 2019-37 approving the preliminary plat of Apple Valley Square 6th Addition, with conditions as recommended by the Planning Commission. Discussion continued. Vote was taken on the motion: Ayes - 5 -Nays - 0. URBAN AFFAIRS ADVISORY COMMITTEE VACANCY Ms. Gackstetter reviewed her memo listing applicants for the Urban Affairs Advisory Committee vacancy. The Mayor called for nominations for the vacancy. Councilmember Grendahl nominated Ann Arens,Anthony Contino, Joel Engel, David Gugino, Milo Holsten, Jamison Kortas, and Hue Nguyen. There being no further nominations, the Mayor declared the nominations closed. MOTION: of Grendahl, seconded by Goodwin, accepting the seven nominations for Urban Affairs Advisory Committee and amending the previously adopted appointment process to reduce the number of candidates by selecting two fewer candidates than total names appearing on the ballot for the first round of voting. Ayes - 5 -Nays - � 0. The City Clerk prepared ballots and the City Attorney distributed them to the Council who were asked to each select five names from the seven nominees. After selections were made, they were tallied and the City Attorney announced that six names remained. � MOTION: of Grendahl, seconded by Hooppaw, amending the appointment process to reduce the number of candidates by selecting two less than the total number of names appearing on the ballot for the second round of voting. Ayes - 5 -Nays - 0. � The City Clerk prepared ballots and the City Attorney distributed them to the Council who were asked to each select four names. After selections were made, they were tallied�and the City Attorney announced that five names remained. MOTION: of Grendahl, seconded by Bergman, amending the appointment process to reduce the number of candidates by selecting two less than the total number of names appearing on the ballot for the third round of voting. Ayes - 5 -Nays - 0. The City Clerk prepared ballots and the City Attorney distributed them to the Council who were asked to each select three names. After selections were made,they were tallied and the City Attorney announced that three names remained. l . CITY OF APPLE VALLEY Dakota County, Minnesota Maxch 14, 2019 , Page 5 MOTION: of Grendahl, seconded by Bergman, amending the appointment process to reduce the number of candidates by selecting one less than the total number of names appearing on the ballot. Ayes - 5 -Nays - 0. The City Clerk prepared ballots and the City Attorney distributed them to the Council who were asked to each select two names. After selections were made,they were tallied and the City Attorney announced that two names remained. The City Clerk prepared ballots and the City Attorney distributed them to the Council who were asked to each select one name. After selections were made,they were tallied and the City Attorney announced that Ann Arens received the majority of votes. MOTION: of Grendahl, seconded by Bergman, adopting Resolution No. 2019-38 appointing Ann Arens to the Urban Affairs Advisory Committee for a term expiring March 1, 2021. Ayes - 5 -Nays - 0. Mayor Hamann-Roland thanked all the applicants who applied and expressed interest in the position. During the counting of the votes, Mr. Saam provided information on the City's tree sale and catch basins, and Mr. Hedberg provided information on the City's water meter replacement program. COMMUNICATIONS Mayor Hamann-Roland thanked staff for their efforts in clearing snow, ice, and now water from frozen catch basins and streets. Mr. Bernstein invited the public to the last"Frozen Apple" concert at Bogart's Entertainment Center On March 16, 2019, from 6:00 p.m. to 9:00 p.m. Mr. Lawell reminded residents applications are being accepted through March 29, 2019, for the Parks and Recreation Advisory Committee vacancies. Mr. Saam announced the City recently learned it was awarded a Safe Routes to School Grant. CALENDAR OF UPCOMING EVENTS MOTION: of Bergman, seconded by Grendahl, approving the calendar of upcoming events as included in the Deputy City Clerk's memo, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 5 -Nays - 0. MOTION: of Goodwin, seconded by Grendahl, to adjourn. Ayes - 5 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota March 14, 2019 Page 6 The meeting was adjourned at 8:01 o'clock p.m. Respectfully Submitted, � �� Pamela J. Ga te , City Clerk Approved by the Apple Valley City Council on 3-2 S�1 q M H a - and, Mayor