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Home My WebLink About05/02/2019•.• see* o*: .. City of Meeting Location: Municipal Center 7100 147th Street West Apple Valley, Minnesota 55124 May 2, 2019 PARKS AND RECREATION ADVISORY COMMITTEE INFORMAL MEETING TENTATIVE AGENDA 6:00 p.m. 1. Introduction of New Committee Members 2. Kelley Park Re -Design Update 3. Potential Future Bond Referendum 4. Committee/Staff Discussion Items PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING TENTATIVE AGENDA 7:00 p.m. 1. Call to Order 2. Approval of the Agenda 3. Audience — 10 Minutes Total Time Limit —For Items Not on this Agenda 4. Approval of the March 2019 Minutes 5. Agenda Items A. Introduction of New Committee Members B. Pickleball Status Report — verbal update C. Re -Naming of Teen Center 6. Division Updates 7. Adjourn 10 minutes 5 minutes 5 minutes 5 minutes 15 minutes 20 minutes NEXT REGULARLY SCHEDULED MEETINGS - Tentative: Thursday, July 18, 2019 6:00 p.m. (Informal — park tour) " " 7:00 p.m. (Regular) Regular meetings are broadcast, live, on Charter Communications Cable Channel 180. (Agendas and meeting minutes are also available on the City's Internet Web Site www. cityofapplevalley. org) y u i ilx 1 L,t At, m u a+ iN "f u W U W J LL O U U -0 N N N 0 0 c[ C o s—' z �zVI i� QO PmtmWe construction Cost 00imon nremwmlons,0inve ow soo ,and algoeade Nyouu ouw MMI.weo nctGranlodee ool Beoaavec01 OdsWHerwna tY mnrFH emWwne, eTargwIn pmpct cope. ena oY,ttlaziors Eeynom our wmrol. wecannot.nsveIM ncluel oonemcllonwpe wn qua Nm <aeloplman. Kelley Park • Preferred Concept Apple Valley, MN conFLUEnCE I.ne a11..1e Probable Cost Opinion 0, Preparation on MRhs,.o.awd. Rem Tad Rmpla, MaaNxnllan 4% aw0c00.0o E 100.Ow.00 1% o11ota cormWctlon Cemdmoo t% %o1cGW.00Gzaa $ N,W.0o ramp. 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NeuW 0.]25 SF 5 15.00 E fi.375.00 mW[F lmlu pemsnlnp lantlscxPe Ness-NNIWdM /$Ianrvvalx(%ellrg5) is 16.00 $ 80,7ID.00 SIeN EO ng lF E B.DD $ 9.N..W eWblV E 8Y1:191.50 SiM Li Ming/Be[MCM Wodc OtYf1ml gem Totm Bemnd$ing Ld llgMiW 8MA..ODtiun Peln Lgn(vm0 15].M.210,500,001010,W0.00S w$ 125AOP00 Subtotal encludea tMa4Pom aM Am%MlaeaAm BuiWin $ 2,R0 .N2m5B c[mruclwn CcnOrgmcy oD%1 E 2xD.ses.xs Ar<nik<Iure CanlM1gencY110%I 5 220.9W.25 Total I SUMotal[Includa5 Bea400ne and Aln%eileatro Building] $ 8,70.9,9O1EB LmNnxi[n CmWgenry110%) 3 9iD.396.35 Ncnilxlm GiM�gsn[l' n0%1 s a10.3nazs Total I$ 0.Waa.]55AB Page 2of 6 ITEM: PRRHS & RECRERTION RDVISORY COMMITTEE MEETING DRTE: May 2, 2019 SECTION: Informal Rgenda The Morris Leatherman Company 3128 Dean Court Minneapolis, Minnesota 55416 612-920-0337 612-920-1069 (fax) November 27, 2018 Mr. Barry Bernstein City of Apple Valley Dear Barry: The Morris Leatherman Company is pleased to present this survey research proposal to you for the City of Apple Valley. This prospectus is organized in three parts: a discussion of the goals of the research; a potential design and schedule; and, estimated project costs. As you will see, I am certain that we can provide the City of Apple Valley with the information it seeks in both a cost- effective and timely manner. GOALS OF THE RESEARCH. The survey would be completed in early 2019 and would assess the attitudes and opinions of residents of the City of Apple Valley on five separate, but interrelated issues: 1. Ratings and Evaluations of the Park and Recreation System 2. Bond Referendum Tax Tolerance 3. Testing of Bond Referendum Package Components 4. Communications 5. Demographics DESIGN OF THE RESEARCH. • The Morris Leatherman Company proposes to conduct a telephone survey of 400 randomly selected households in the City of Apple Valley. The overall sample is also of sufficient size to permit the City to be divided into a maximum of four or five categories for more detailed analysis, such as age, mobility, home ownership, location of residence, presence of children, and other demographic characteristics. To insure the integrity of the sample, MLC places the most exacting sampling standards in the industry on our procedures. MLC uses a mix of random digit dial landline and cell phone numbers. Before an alternate household is substituted for a designated target, at least twenty tries are made to contact the initial households during a seven day period. The telephone calls take place during various times on weekday evenings and during the weekend. Our interviewers are also instructed to seek convenient appointments with interviewees, cutting our refusal rate to less than five percent on average. An unbiased selection process is also used to identify the adult member of the household to be interviewed. To validate the completed sample, the latest 2010 United States Census population characteristics are utilized as a standard of comparison. The questionnaire would be administered by MLC trained and supervised personnel. The computer analysis will be obtained from our in-house C-MENTOR and SPSS statistical analysis systems, insuring both access to the most current analysis programs and confidentiality of the data set. The City of Apple Valley will be presented with the final report highlighting all the major findings of the study. MLC will also speak to any major differences from and similarities with other similar cities. A volume of all computer generated cross tabulations and other multivariate statistical techniques will also be included. SCHEDULE OF THE RESEARCH: Our general timeline for a project of this size and complexity is listed below 1. Planning with the City Administration, and/or Park Board to establish the topics to be covered in the survey. Based on these topic concepts, MLC would word specific, neutral questions. This activity will be completed by telephone and/or e-mail, depending on client wishes, within two weeks of the initiation of the contract. 2. Obtain final approval of the survey instrument. This activity is normally completed within four weeks of the initiation of the contract. 3. Final determination of the field dates for interviewing. 4. Pre -testing and, if needed, approval of resulting revisions. This activity is completed by the second day of fieldwork. 5. Completion of all fieldwork within a two week period. 6. Computer analysis and preparation of the frequencies. This activity will be available within two weeks after completion of the field work. 7. Delivery of the final written report to the City of Apple Valley. MLC will actively work with the City in structuring the information and communications effort to best meet the findings of the survey. Afterwards, telephone consultation, as the need arises, will be provided about the study's findings and implications. PROJECT COSTS. The cost of a survey is driven by two factors: sample size and questionnaire length. A study whose parameters are a maximum of 50 questions administered to a 400 household random sample of the City of Apple Valley would cost $14,000.00. Each additional question unit beyond the initial allotment would be $145.00. FOLLOW-UP SURVEY GOALS OF THE RESEARCH.• MLC proposes to conduct another survey when a referendum package is being finalized in late 2019. This shorter survey would have four key goals: 1. Testing of Referendum Package 2. Establishment of Likely Voter Profiles 3. Profile Voters and Non -Voters 4. Resonance of both Support and Opposition Messages DESIGN OF THIS SURVEY. The Morns Leatherman Company proposes to conduct a telephone survey of 625 randomly selected households in the City of Apple Valley. A sample of 625 city residents would provide results projectable to the entire City adult population within d 4.0 % in 95 out of 100 cases. This sample is of sufficient size to permit the City to be divided into a maximum of six categories for more detailed analysis, such as likely voters, age, mobility, home ownership, location of residence, presence of children, and other demographic characteristics. The survey methodology would be identical to that of the Benchmark Survey, but with a shorter fieldwork and analysis time. PROJECT COSTS. Again, the cost of a survey is driven by two factors: sample size and questionnaire length. A study whose parameters are a maximum of 25 question units administered to a stratified sample of 625 households in the City of Apple Valley would cost $13,500.00. Each additional question unit beyond the initial allotment would be $175.00. As company policy, MLC requires one-half of the cost prior to the commencement of field work; the remainder is due upon delivery of the final written report. . If you require any further information from us, feel free to contact me. We look forward to the opportunity to work with the City of Apple Valley. Sincerely, Peter Leatherman Managing Partner 4/26/2019 POSSIBLE BOND REFERENDUM PROTECTS 2020 4/26/2019 AQUATIC CENTER 4/26/2019 SENIOR CENTER 4/26/2019 NEIGHBORHOOD PARKS 0 ?ARK BUILDINGS 0 PlAYIQUIPMEMOTHER 0 SEVERAL PARCI UPGRADES Arl 4/26/2019 JCRP OUTDOOR REFRIGERATED ICE RINK JCRP PICKLEBALL COURTS 5 l Hl 4 . "-��+,n • 1E ILI My [ANN 4 "� 4/26/2019 POSSIBLE OTHER IDEAS P WHAT'S NEXT • RETAIN A PROFESSIONAL SURVEY COMPANY • DEVELOP SURVEY QUESTIONS • CONDUCT SURVEY • EVALUATE RESULTS • RECOMMEND WHAT MAY BE INCLUDED ON REFERENDUM • SEEK CITY COUNCIL APPROVAL TO PURSUE REFERENDUM • DEVELOP QUESTION FOR BALLET -ADVERTISE-PROMOTE -SEE NOW VOTERS FEEL t 7 ITEM: 4 PRRHS & RECAEFMON RDVISORV CITY OF APPLE VALLEY COMMfTEE MEETING DRTE: May 2, 2019 PARKS AND RECREATION ADVISORY COMMITTEE SECTION: Regular Rgenda March 7, 2019 Minutes of the March 7, 2019, Apple Valley Parks and Recreation Advisory Committee PRESENT: Parks and Recreation Advisory Committee Chair Brent Schulz; Secretary Josh Gaffke; Committee Members Matthew Hinrichs, Noel Hammill, and Boyd Montgomery; Parks and Recreation Director Barry Bernstein; Park Superintendent Mike Endres; Recreation Manager Susan Muelken; Valleywood Golf Course Manager Jim Zinck; Arena Manager Brian Christianson; Administrative Coordinator Dorene Perkins Monn; City Planner Tom Lovelace; and Recreation Supervisor Bill Bird. ABSENT: None ITEM 1. Call to Order D9A11 , Chair Schulz called the meeting to order at 7:02 p.m. Everyone took part in the Pledge of Allegiance. ITEM 2. Election of Officers By majority vote of the Parks and Recreation Advisory Committee, Brenton Schulz was elected Chair and Josh Gaffke was elected Secretary. ITEM 3. Approval of Agenda MOTION: by Montgomery, seconded by Gaffke, approving the agenda as presented. VOTE: Yes — 5, No — 0 ITEM 4. Audience — 10 Minutes Total Time Limit — For Items Not on the Agenda No one stepped forward to speak. ITEM 5. Approval of the November 2018 Minutes. MOTION: by Gaffke, seconded by Hammill, to approve the November 1, 2018, meeting minutes as presented. VOTE: Yes — 5, No — 0 ITEM 6.A. Agenda Items — Approval of the 2019 Meeting Schedule -lof3- CITY OF APPLE VALLEY - DRRFT - PARKS AND RECREATION ADVISORY COMMITTEE March 7, 2019 MOTION: by Hammill, seconded by Montgomery, to approve the 2019 Meeting Schedule with the addition of a (date to be determined) special meeting to review the Alimagnet Park disc golf course. DISCUSSION: Director Bernstein was asked to provide three options for potential meeting dates, coordinate those to have representatives of the disc golf league in attendance, and distribute the dates to the committee for availability. VOTE: Yes — 5, No — 0 ITEM 6.B. Agenda Items — Pickleball Recap — February Informal Council Meeting Discussion Director Bernstein presented a review of the discussion regarding pickleball held at the February 14, 2019, informal city council meeting. Further discussion by city council will be held at a future, yet to be determined, date. ITEM 6.C. Agenda Items — Kelley Park Plan Update Director Bernstein presented the Kelley Park Master Plan design prepared by Confluence, Inc. The plan will be presented to City Council at their March 14, 2019, meeting. MOTION: by Hammill, seconded by Montgomery, recommending the Kelley Park Master Plan move forward to City Council. VOTE: Yes — 5, No — 0 ITEM 6. D. Agenda Items — Property For Sale — Corner of McAndrews and Pilot Knob Road City Planner Tom Lovelace presented a status report of the approximate 9 acre, plus 2 acres in right-of-way, parcel identified as the Ulrich property redevelopment. United Properties has expressed a strong interest in constructing a 96 unit coop, combination three and four story building, and 16 townhomes on the property. Staff will continue to work with Dakota County and the property developer. ITEM 7.A. Division Updates — Recreation Supervisor Bill Bird presented an overview of the Apple Valley Senior Center organization, rentals, and facility project improvements. ITEM 7.A. Division Updates — Apple Valley Family Aquatic Center Improvement Options -2of3- CITY OF APPLE VALLEY — IJRRff - PARKS AND RECREATION ADVISORY COMMITTEE March 7, 2019 Recreation Manager Susan Muelken addressed the Apple Valley Family Aquatic Center potential improvement options — resurfacing of the existing slides vs additional water park features. Approx. $350,000 have been allocated in the 2019 budget for upgrades. MOTION: by Hinrich, seconded by Montgomery, recommending staff move forward looking at some sort of addition rather than slide resurfacing at the Apple Valley Family Aquatic Center. VOTE: Yes — 5, No — 0 ITEM 7.B. Division Updates — Apple Valley Community Center Summer Hours Recreation Manager Muelken informed the Committee of the adjustment in Apple Valley Community Center hours for the summer. After review of facility history, staff found visitor numbers have been down significantly during the summer months; therefore, the facility will be closing one hour early June through August. ITEM 7.C. Division Updates — Year -End Report Division Managers Zinck, Endres, Muelken, and Christianson presented the Parks and Recreation Year -End Report and highlighted some of their achievements of 2018. ITEM 8. Adjourn There being no further business, the Parks and Recreation Advisory Committee meeting was adjourned. MOTION: by Gaffke, seconded by Hinricks, to adjourn the meeting at 9:00 p.m. VOTE: Yes — 5, No — 0 Respectfully Submitted, l s/ Z)Me4C PM" ? t&M Dorene Perkins Monn, Administrative Coordinator Approved by the Apple Valley Parks and Recreation Advisory Committee on May 2, 2019. Brent Schulz, Chair -3of3- ITEM: 5.0 �• PARHS b RECREATION ADVISORY City of COMMITTEE MEETING DATE: May 2: 2019 Apple SECTION: Regular Agenda Valley ITEM DESCRIPTION: Re -Name the Former Teen Center Building STAFF CONTACT: DEPARTMENT/DIVISION: Susan Muelken, Recreation Manager Parks and Recreation Department Action Requested Motion recommending renaming of the former Teen Center building to Johnny Cake Activity Center. Summary Staff is seeking Committee endorsement of renaming the former Teen Center building the Johnny Cake Activity Center. Background The Teen Center located in Johnny Cake Ridge Park was the result of a successful bond referendum in 1997. Upon opening, there was positive community support, the attendance numbers were good and participation was high. As the years went by, numbers dwindled for various reasons. In early 2018, teen operations were evaluated and several changes made. The teen drop in module was moved to Redwood Community Center with adjusted operational hours. Daily and special events are offered throughout the summer along with several events per month during the school year. The former Teen Center building has experienced minimal usage since teen operations were moved. Staff envisions this park asset as a site for offering additional Parks & Recreation classes along with private rentals for graduation parties, meetings, etc. A new focus for the building calls for a more attractively inclusive name. Research and several brainstorming sessions have been held to come up with such a name. Staff recommends Johnny Cake Activity Center — it gives a location reference and also explains what the building will become, which is full of a variety of activities. Operational guidelines are still a work in progress, but a name revision is a first step in the process. In the meantime, staff will continue to work with individuals, groups and associations who wish to utilize the facility space for their activities, as well as seek out recreational opportunities that will be a good fit for the building.