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Home My WebLink About04/25/2019 CITY OF APPLE VALLEY - Dakota County, Minnesota Apri125, 2019 Minutes of the regular meeting of the City Council,of Apple Valley, Dakota County, Minnesota, held Apri125, 2019, at 7:00 o'clock p.m., at Apple Valley Municipal Center. PRESENT: Mayor Hamann-Roland; Councilmembers Bergman, Goodwin, Grendahl, and - Hooppaw. ABSENT: None. City staff inembers present were: City Administrator Lawell, City Clerk Gackstetter, City Attorney Dougherty, City Engineer Anderson, Parks and Recreation Director Bernstein, Police Captain Dahlstrom, Police Captain Francis, Assistant City Administrator Grawe, Human Resources Manager Haas, Finance Director Hedberg, Community Development Director Nordquist, Police Chief Rechtzigel, Fire Chief Russell, and Public Works Director Saam. Mayor Hamann-Roland called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance led by Boy Scout Brock Martin, from Troop 205. APPROVAL OF AGENDA MOTION: of Bergman, seconded by Hooppaw, approving the agenda for tonight's meeting, ' as presented. Ayes - 5 -Nays - 0. AUDIENCE Mayor Hamann-Roland asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. No one requested to speak. CONSENT AGENDA Mayor Hamann-Roland asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Bergman, seconded by Goodwin, approving all items on the consent agenda with no exceptions. Ayes - 5 -Nays - 0. � CONSENT AGENDA ITEMS MOTION: of Bergman, seconded by Goodwin, approving the minutes of the regular meeting of April 11, 2019, as written. Ayes - 4 -Nays - 0 - Abstain- 1 (Hamann-Roland) MOTION: of Bergman, seconded by Goodwin, receiving the Police Department's 2018 annual report. Ayes - 5 -Nays - 0. U CITY OF APPLE VALLEY � Dakota County, Minnesota Apri125, 2019 � Page 2 � MOTION: of Bergman, seconded by Goodwin, approving renewal of the City's general , liability, property, automobile, workers' compensation, umbrella, and other insurance coverage for March 1, 2019,through March 1, 2020, with the League of Minnesota Cities Insurance Trust at a total premium of$1,176,280.00, including the non-waiver of statutory liability limits for the City's insurance, as recommended in the Finance Director's memo, and authorizing the Finance Director to sign the same. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving William Velin of Assured Partners, Inc., as the Agent of Record for 2019-2020, in the amount of$8,000.00, as recommended in the Finance Director's memo. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin,proclaiming May 19 through May 25, 2019, as "Public Works Week" and asking citizeris to gain knowledge of and to maintain a progressive interest and understanding of the importance of public works. Ayes - 5 -Nays - 0. � MOTION: of Bergman, seconded by Goodwin, proclaiming May 5 through May 11, 2019, "Drinking Water Week" and calling upon each citizen of Apple Valley to help protect our source waters from pollution, to practice water conservation, and to get involved in local water issues. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving submittal of the CenterPoint Energy 2019 Community Partnership Grant application, in the amount of $2,500.00, with a 50-50 match, for the purchase of four thermal imaging cameras, as described in the Fire Chief's memo. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, adopting Resolution No. 2019-61 approving I the reconveyance of tax-forfeited lands, legally described as Lot 5, Block 7, The Oaks of Apple Valley II, and authorizing the Mayor and City Clerk to sign the necessary documents. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, continuing consideration of the appeal of the Zoning Administrator's ruling that Residential Use is not a permitted use on property zoned"BP" (Business Park) for property located at 5751 150th Street West(CSAH 42) until July 11, 2019. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, continuing consideration of the Springs at Cobblestone Lake sign setback and height variance request until May 9, 2019. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, adopting Resolution No. 2019-62 awarding the agreement for Project 2017-109, Johnny Cake Ridge Road Improvements,to McNamara Contracting, Inc., the lowest resporisible bidder, in the amount of $5,587,129.05. Ayes - 5 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota Apri125, 2019 Page 3 MOTION: of Bergman, seconded by Goodwin, approving the Joint Powers Agreement with Dakota County,and Vermillion River Watershed for cost share related to Project 2019-105, 2019 Street Improvements, subject to final approval by the City Administrator and City Attorney, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving Amendment No. 2 to the Joint � Powers Agreement with Scott County and other entities for the fleet asset management system, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. � MOTION: of Bergman, seconded by Goodwin, approving the Agreement.with CNH Architects, Inc., to create plans and specifications for the Municipal Center City Hall - Lower Level Buildout, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. � MOTION: of Bergman, seconded by Goodwin, approving the Agreement for Project 2019- 136, 2019 Hydrant Reconditioning and Painting, with B & B Commercial , Coating, LLC, in the amount of$28,500.00, and authorizing the Mayor and City � Clerk to sign the same. Ayes - 5 -Nays - 0. � MOTION: of Bergman, seconded by Goodwin, approving the Agreement for Project 2019- 137, 2019 Sump Catch Basin Cleaning, with Sewer Septic Grease Services, in the amount of$74,340.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving the Agreement for The Public Country Club - Tier 2 with TwinCitiesGolf.com, Inc., subject to minor revisions — as approved by the City Administrator and City Attorney. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving Change Order No. 2 to the agreement with Pro-Tec Design, Inc., in the amount of an additional $4,588.89; and accepting Central Maintenance Security Camera System, as complete and authorizing final payment in the amount of$13,395.43. Ayes - 5 -Nays - 0. MOTION: , of Bergman, seconded by Goodwin, accepting Valleywood Security Camera System, as complete and authorizing final payment on the agreement with Pro- Tec Design, Inc., in the amount of$9,052.00. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, accepting Project 2018-154, Apple Valley � Community Center and Hayes Park Arena Roofing, as complete and authorizing final payment on the agreement with McPhillips Bros. Roofing Company, in the amount of$301,689.00. Ayes - 5 -Nays - 0. / CITY OF APPLE VALLEY Dakota County, Minnesota April 25, 2019 Page 4 MOTION: of Bergman, seconded by Goodwin, approving the personnel actions as listed in the Personnel Report dated Apri125, 2019. Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, to pay the claims and bills, check registers dated Apri14, 2019, in the amount of$400,997.69; and April 10, 2019, in the amount of$1,212,620.17. Ayes - 5 -Nays - 0. END OF CONSENT AGENDA PROCLAIM CULVER'S A BUSINESS LEADER Mr.Nordquist introduced this item and read the proclamation recognizing Culver's as a business leader. He then presented the proclamation to Mr. Mike Budde and Ms. Jane Hill, owners of Apple Valley Culver's. MOTION: of Goodwin, seconded by Grendahl, proclaiming Apple Valley Culver's a business leader in connection with Apple Valley's 50 Golden Year celebration. � Ayes - S -Nays - 0. 2019 GOAL SETTING FOCUS SESSION SUMMARY Mr. Lawell presented this item and provided a summary of the goal setting workshop held on March 1, 2019. Annually, City Council and senior staff inembers meet to discuss accomplishments from the prior year and set goals for the coming year. He noted the top three goals for 2019 are to: maintain financial stability and AAA bond rating, maintain stable and predictable property taxes and fees, and implement annual neighborhood street reconstruction projects without reliance on special assessments. He also described several other goals which were identified as key undertakings for the year. -. Mayor Hamann-Roland thanked the City Council and staff for their hard work and � � accomplishments. MOTION: of Goodwin, seconded by Grendahl, approving the 2019 Goal Setting Focus Session Summary as attached to the City Administrator's memo. Ayes - 5 -Nays - 0. APPOINT PARKS AND RECREATION ADVISORY COMMITTEE MEMBERS Ms. Gackstetter reviewed her memo listing the applicants for the Parks and Recreation Advisory Committee. There are two vacancies, one with a three-year term expiring March 1, 2020, and one with a three-year term expiring March 1, 2022. The Mayor called for nominations for the vacancy. CITY OF APPLE VALLEY Dakota County, Minnesota April 25, 2019 i Page 5 MOTION: of Hooppaw, seconded by Bergman, nominating Russell Beyer, Jann Henkes, Lisa Hiebert, Milo Holsten, Hue Nguyen, and Mark Shori for the Parks and Recreation Advisory Committee; and amending the previously adopted appointment process to reduce the number of candidates by selecting two fewer names than appearing on the ballot for two rounds of voting. Ayes - 5 -Nays - 0. The City Clerk prepared ballots and the City Attorney distributed them to the Council who were asked to each select four names from the six nominees. After selections were made, they were tallied and the City Attorney announced that five names remained. The City Clerk prepared ballots and the City Attorney distributed them to the Council who were asked to each select three names. After selections were made,they were tallied and the City Attorney announced that three names remained. The City Clerk prepared ballots and the City Attorney distributed them to the Council who were asked to each select two names. After selections were made,they were tallied and the City Attorney announced that Lisa Hiebert and Hue Nguyen received the majority of votes. MOTION: of Goodwin, seconded by Hooppaw, adopting Resolution No. 2019-63 ~ appointing Lisa Hiebert and Hue Nguyen to the Parks and Recreation Advisory Committee with terms expiring March 1, 2020, and March 1, 2022, respectively. Ayes - 5 -Nays - 0. Mayor Hamann-Roland thanked all the applicants who applied and expressed interest in the position. During the counting of the voting, Mr. Bernstein provided information on the Adopt-A-Park Program, Police Captain Dahlstrom delivered a public safety message on pedestrian and bicycle safety, and Mr. Anderson provided an update on various street projects and road closures. � COMMUNICATIONS Fire Chief Russell provided information on recreational fires. Mayor Hamann-Roland announced the Apple Valley Senior Center named Wes Hasbrouck and Bill Tschohl as the 2018 Senior Volunteers of the Year. Mr. Lawell said the City's on-line auction will begin on Apri126, 2019. Councilmember Hooppaw commented on the Police Department's annual report and the good _ work they are doing. He also thanked Public Works staff for their efforts in resolving water drainage issues. � Councilmember Bergman commented on the information being sent to residents with Ash trees in the boulevard. CITY OF APPLE VALLEY Dakota County, Minnesota Apri125, 2019 Page 6 CALENDAR OF UPCOMING EVENTS MOTION: of Hooppaw, seconded by Grendahl, approving the calendar of upcoming events as included in the Deputy City Clerk's memo, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 5 -Nays - 0. MOTION: of Goodwin, seconded by Bergman,to adjourn. Ayes - 5 -Nays - 0. The meeting was adjourned at 7:51 o'clock p.m. Respectfully Submitted, P o�ot��.v Pamela J. Ga stett , City Clerk Approved by the Apple Valley City Council on 5-q- I q M Ha olan , Mayo