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HomeMy WebLinkAbout08/15/1990PLANNING COMMISSION MINUTES CITY OF APPLE VALLEY AUGUST 15, 1990 1. CALL TO ORDER The August 15, 1990 meeting of the Apple Valley Planning Commission was called to order by Chairman Robert Erickson at 7:34 p.m. in the City Council Chambers of the City of Apple Valley City Hall. Members Present: Chairman Erickson, Members Carlson, Sterling, Kitzman, and Felkner. Members Absent: Weldon, and Gowling. Staff Present: Richard Kelley, Keith Gordon, and Dennis Welsch. Others Present: See the sign -in sheet. 2. APPROVAL OF THE AGENDA The proposed agenda of the August 15, 1990 meeting was approved as submitted. 3. APPROVAL OF THE MINUTES OF AUGUST 1, 1990 MEETING The minutes of the August 1, 1990 meeting were approved as submitted with Members Erickson and Carlson voting in favor and Members Sterling and Felkner abstaining. The vote was 3 - 0 - 2. 4. CONSENT AGENDA (One motion sends items needing no discussion on to the City Council with the staff recommendations.) - None - 5. PUBLIC HEARINGS A. Zoning Ordinance Text Amendment - Monument Signs for Major Shopping Centers LOCATION: City of Apple Valley PETITIONER: City of Apple Valley (PC90- 044 -0) STAFF REPORT: August 15, 1990 by Community Development Director Dennis Welsch Chairman Erickson opened the public hearing and requested the staff to provide a background presentation. Community Development Director Dennis Planning Commission Minutes August 15, 1990 Page 2 Welsch provided a synopsis of the proposed ordinance as submitted in a written report of July 10, 1990. He described the definition of a major anchor center sign and noted that an amendment would be necessary to both the sign and zoning portions of the City Code. The major anchor center sign was designed to provide one sign per site and would be set back thirteen feet from the public right -of -way, fifty feet from the corner, and three hundred feet from similar signs. The maximum height would be twenty -eight feet with a five foot architectural cap above that twenty - eight foot height. Welsch noted that the only places where such a sign would be allowed is in "RB" and "SC" zoning districts abutting County Road 42, County Road 23, or a portion of the Downtown Ring Route. He explained the requirements for architectural treatment, including utilization of same style and color brick as the primary building and inclusion of brick, tile, glass, or steel rail similar in design to the City's downtown streetscape for the first forty -two inches in height of the sign. He also described lighting and landscaping details required by the code. He noted that a conditional use permit would be required for the structure, as well as a sign permit for the message to be placed upon the structure. Bill McHale, representing Ryan Construction, asked the Planning Commission to consider the use of additional major anchor signs on one site to allow for name identification and direction for projects which are not adjacent to County Road 42 or Cedar Avenue. Chairman Erickson asked the Staff to review the need for additional signage for multi- tenant centers which are greater than 100,000 square feet, noting that as a center gets larger, it may need additional signage at multiple entrances to the project area. A general discussion of the number of signs allowed on the site and the existing ordinance requirements ensued. The Staff was directed to prepare additions to the proposed ordi- nance which would deal with multi- tenant centers in excess of 100,000 square feet and to prepare language which would illustrate how more than one sign could be placed on the same site even if the signs are owned by different property owners. The Staff was directed to report back to the Planning Commission on their findings at the next available Planning Commission Meeting. There was no further public comment. Chairman Erickson closed the public hearing. 6. LAND USE /ACTION ITEMS A. Carrollton Commercial Addition Preliminary Plat and Bachman's Conditional Use Permit for Outdoor Sales LOCATION: Northeast Corner of County Road #42 and 147th Street West PETITIONER: R.W.W., Inc. and Bachman's (PC90 -040 -5 and PC90- 041 -BC) STAFF REPORT: August 15, 1990 by City Planner Richard Kelley Planning Commission Minutes August 15, 1990 Page 3 City Planner Richard Kelley provided a detailed staff report dated August 15, 1990 in which the staff recommended approval of the preliminary plat, conditional use permit for outdoor display and sales, and building permit authorization for the Bachman's Garden Center complex. Kelley noted that there are many details that have not been worked out by the developer regarding the preliminary plat and the private versus public road system abutting the Bachman's site. As proposed in the application, the devel- oper would create one commercial lot and three outlots with a private road system. No future users are identified for the three remaining outlots. Initially, the road system would only be constructed on the north and east side of the proposed Bachman's site. Kelley reviewed the Bachman's site plan noting where the entrances to the Bachman's site would be on 147th Street and on County Road 42. He stated the site plan meets all of the landscape requirements of the City Code except for additional low landscaping or shrubbery material along and parallel with County Road 42 to block headlight view from County Road 42 and properties south of County Road 42. Kelley noted that the loading dock area had been redesigned to meet City design and zoning criteria. He explained that the building would be a combination of brick and glass with a major greenhouse atrium. The outdoor sales area would be completely screened, utilizing a wrought iron fencing material and landscaping. A general discussion ensued regarding setbacks from a private road system versus a public road system and the need for cross parking easements in a shopping center site plan such as this. Kelley noted that the City normally requires a cross easement package when there is a private road system. However, Bachman's has illustrated that the project, as currently proposed, meets or exceeds the City parking requirements. Bart Winkler, representing R.W.W., Inc., stated that no formal proposal has been submitted to date regarding the road system for this preliminary plat. Dave Sellegren, attorney representing R.W.W., Inc., stated that the preliminary plat is simply a concept in which the developer proposes private streets which meet the City's nine ton standard. Chairman Erickson asked the staff whether the Commission had to resolve the issue of placement of a stoplight at County Road 42 and 147th Street West. Staff responded that this issue will be resolved at a future date by the City Council. A general discussion ensued regarding a comparison between a road with a thirty -two (32) foot wide traveled surface and a thirty -six (36) foot wide traveled surface with the developers noting that they had not understood that the staff would recommend a thirty -six (36) foot traveled Planning Commission Minutes August 15, 1990 Page 4 surface. City Engineer Gordon noted that a thirty -two (32) foot traveled surface is normally adequate, but a thirty -six (36) foot width would allow for wider turning movements by trucks which must utilize this road system to deliver goods and services to the various smaller parcels. He noted that if Outlot B developed as one large shopping center, it would be better to serve by access to a perimeter parking aisle consider the private road system as part of the parking area. If on the other hand Outlot B is parceled off into smaller pieces to be utilized by individual buildings, it would be better that the private road system becomes a public street system with curb, gutter, and driveway entrances. Gordon noted that the difference in dollars between a thirty -two (32) foot wide traveled surface and a thirty -six (36) foot wide traveled surface is not significant ($3,000 to $4,000). Member Kitzman stated that the loss of traffic control and enforce- ment is a concern if this project becomes a private road system. City Planner Kelley suggested an option in which the City could acquire the private street, built at City standards, at some future date for a public roadway system if Outlot B or other properties are further subdivided for individual small buildings. Brian Cluts, architect representing Bachman's, stated that Bachman's is anxious to begin construction on the project and requests that the Planning Commission take action this evening in that Bachman's is hoping to be under construction by September 1, 1990. Member Felkner encouraged the Planning Commission to consider a thirty -six (36) foot road at this time. MOTION: A motion was made by Member Carlson, seconded by Member Felkner, to recommend approval of the preliminary plat with one commercial lot ( Bachman's) and one outlot, with a thirty -six (36) foot private road within a forty (40) foot right -of -way, provided the City has an option to acquire the road at no cost in the future at such as additional lots are platted under conditions to be placed in the subdivision agreement. The motion carried unanimously. MOTION: A motion was made by Member Carlson, seconded by Member Kitzman, to recommend approval of the conditional use permit for Bachman's outdoor display and storage area as per the site plan drawings. The motion carried unanimously. MOTION: A motion was made by Member Carlson, seconded by Member Felkner, to recommend approval of the Bachman's building and site plan authorization with the addition of a landscape planting strip along County Road 42 between the parking lot and the sidewalk area and with the approval of a parking setback variance along County Road 42 as per the staff report. The motion carried unanimously. Planning Commission Minutes August 15, 1990 Page 5 B. Ryan -Cub Grocery Store Site Plan and Building Permit Authorization LOCATION: Southeast Corner of Cedar Avenue and 153rd Street West PETITIONER: D.C.B. Southport, Bret R. and Bart J. Winkler (PC90- 032 -SB) STAFF REPORT: August 15, 1990 by City Planner Richard Kelley City Planner Richard Kelley provided a background report dated August 15, 1990 in which he discussed the proposed 105,000 square foot grocery store to be built on an eleven (11) acre parcel. He noted that building permit authorization would occur at a future date and that the applicant is seeking site plan approval and excavation permit authorization only at this time. Kelley noted that detailed building elevation plans are not available, but that landscaping requirements will be met by the current plans with the addition of approximately 650 square feet of planting within the parking lot. He noted that the service area must be screened from view from Cedar Avenue and that freestanding signs should not be approved as a portion of the site plan review. The staff recommended approval of the site plan and excavation permit authorization subject to the following: 1) documentation of the landscape costs equalling at least 2.5% of the building construction value 2) installation of additional 650 square feet of landscape islands within the parking lot 3) deletion of signage on the site until the building permit authorization 4) loading docks, service area, and trash compactors on the south side of the building to be re- oriented to the east 5) driveway loading area on the northwest corner of the building must be adequately screened 6) the driveway area on the northwest corner is to be utilized as a pickup area for catering and deli products Chairman Erickson and members of the Committee asked the Cub repre- sentatives to redesign the parking area to include more, permanent cart corrals and to include landscaping in the cart corral areas. Planning Commission Minutes August 15, 1990 Page 6 Pat Moen, representing Super Value /Cub, stated that Cub will add additional cart corrals and stagger them throughout the parking area and will include additional landscaping adjacent to the corrals. Pat Moen explained the need for a pickup window and door at the north- west corner of the project to allow for a catered products -deli delivery area. Member Sterling asked that the cart corrals be spaced adequately throughout the parking lot. Member Kitzman asked that the cart storage include the northern portion of the site. Greg Kopischke, planner and landscape architect representing Cub, provided an overview of the screening devices to be utilized on the back of the building if the doorway systems can not be moved from the west face to the east face of the rear of the building. He noted that the back of the building is a concern to the City because it is a gateway entry into the downtown. The consultants have modified the screening of the back of the building to include more berm height at a 2:1 slope. In addition, the building has been lowered slightly to reduce the view from Cedar Avenue. Pat Moen noted that Cub operations staff can not agree to change the loading docks from the west face of the rear of the building to the east face of the rear of the building because of the internal layout of the store. She stated that Cub will work with the staff to use additional materials to provide screening necessary to reduce the visual image of those loading areas. Members Carlson and Sterling stated that screening can accomplish the needs of screening the loading areas, but Cub must work with the City staff. Bill McHale stated that Cub and Ryan will consider using opaque walls or planters adjacent to the property lines if such screening is necessary. A general discussion ensued regarding the forty -five foot wide drop off area in front of the building. Member Felkner asked if the one exit, along the east side of the property line, was enough to accommodate traffic oriented to northbound Cedar Avenue. Member Kitzman asked for details regarding the turn around space available for vehicles pulling up to the deli delivery area. A discussion ensued regarding signs on the site. The Planning Commission and the applicants agreed that no signs would be in the approval at this time, but would be approved with the building design details. Staff also noted that Cub does, at this time, have the right to place one major sign on its' site, but a second freestanding sign is proposed in the site plan. Planning Commission Minutes August 15, 1990 Page 7 MOTION: A motion was made by Member Sterling, seconded by Member Felkner, to recommend approval of the site plan and excavation permit and conditions 1 through 4 as listed in the staff recommendations; with Items 3 and 4 subject to revisions and additions by placing cart corrals through- out the parking lot and providing additional screening at the south and west side of the building, subject to Staff and Council review and approval; in exchange for allowing loading areas to continue to face west; and the addition of two red street light poles along the east edge of the parking area. The motion carried unanimously. 7. DISCUSSION ITEMS - None - 8. OTHER BUSINESS - None - 9. ADJOURNMENT The meeting adjourned at 9:35 p.m. kg