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07/11/2019 Meeting
M eeting L ocation: M unicipal Center 7100 147th Street West Apple Valley, M innesota 55124 July 11, 2019 C IT Y C O UN C IL IN F O RMA L MEET IN G T EN TAT IVE D ISC US SIO N IT EMS 5:30 P M 1.C ouncil Discussion Items (10 min.) 2.Discuss Feasibility Study for Project 2019-106, 147th Street W. and Glazier Avenue Intersection Improvements (20 min.) 3.Update on Municipal Center Lower Level Build Out Project (10 min.) 4.Discuss Central Maintenance Facility Space Needs Study (35 min.) 5.Adjourn C IT Y C O UN C IL REG ULA R MEET IN G T EN TAT IVE A G EN D A 7:00 P M 1.C all to Order and Pledge 2.Approve Agenda 3.Audience - 10 Minutes Total Time Limit - For Items N O T on this Agenda 4.Approve C onsent Agenda Items C onsent Agenda Items are considered routine and will be enacted with a single motion, without discussion, unless a councilmember or citizen requests to have any item separately considered. It will then be moved to the regular agenda f or consideration. A.Approve Minutes of J une 13, 2019, Regular Meeting B.Approve State Gambling Exempt Permit for Apple Valley Ducks Unlimited, Chapter 185, at Bogart's Entertainment C enter, 14917 Garrett Avenue, on September 11, 2019 C .Approve State Gambling Exempt Permit for Apple Valley Rotary Scholarship Foundation, at Apple Valley Ford Lincoln, 7200 150th Street W., on October 12, 2019 D.Adopt Resolution Approving the 2019-2023 C apital Improvements Program E.Receive Firefighters Relief Association C ertification of 2020 Financial Requirements F.Direct Urban Affairs Advisory Committee to Review and Provide Recommendations on Conservation/Sustainability Items G.Approve Reduction of Various Financial Guarantees H.Approve Engineering Services Proposal with Advanced Engineering and Environmental Services, Inc., for Project 2019-140, 2019 Wellhead Protection Plan Amendment I.Approve Water Quality Improvement Cost Share Program Agreement with J ennifer Strub for Native Garden Installation at 12754 Durham Way J .Approve Agreement with Sewer Services, Inc., for Project 2019-147, 2019 Sump C atch Basin C leaning - Residential K.Approve Change Order No. 3 to Agreement with Mueller Systems, LLC , for Project 2016-101, Water Meter Replacement L.Approve Change Order No. 2 to Agreement with McNamara Contracting, Inc., for Project 2018-110, Lebanon Cemetery Roadway and Infrastructure Improvements, and Approve Acceptance and Final Payment M.Approve Change Order No. 1 to Agreement with Keys Well Drilling Company for Project 2018-167, Well Pumps 1, 2, 18 and Low Zone Pump 1 Maintenance, and Approve Acceptance and Final Payment N.Approve Acceptance and Final Payment on Agreement with Ameresco, Inc., for Energy Savings Performance C ontract O.Approve Acceptance and Final Payment on Agreement with Swenke Ims Contracting, LLC , for Project 2015-117, 157th Street Greenway Pedestrian Underpass P.Approve Acceptance and Final Payment on Agreement with Max Steininger, Inc., for Project 2017-135, C SA H 42 and Embry Path Intersection Improvements Q.Approve Acceptance and Final Payment on Agreement with Master Electric C o., Inc., for Project 2018-166, 2018 Arc Flash Study - Water Treatment Facility R.Adopt Resolution Amending 2019 Pay and Benefit Plan S.Approve Personnel Report T.Approve Claims and Bills 5.Regular Agenda Items A.J ardin Academy Daycare/J ardin Addition, 14605 Glazier Avenue (Lot 1, Block 1, Biewald First Addition) 1. Adopt Resolution Approving Subdivision by Preliminary Plat of J ardin Addition to Subdivide Subject Lot into Two Lots 2. Adopt Resolution Approving Conditional Use Permit for Daycare Center in "LB" Zone (Preliminary Platted as Lot 2, J ardin Addition) 3. Adopt Resolution Approving Site Plan Review/Building Permit Authorization for C onstruction of 12,200 Sq. Ft. Two-Story Daycare C enter (Preliminary Platted as Lot 2, J ardin Addition) 6.Staff and C ouncil C ommunications 7.Approve C alendar of Upcoming Events 8.Adjourn Regular meetings are broadcast, live, on Charter Communications Cable Channel 180 and on the C ity's website at www.cityof applevalley.org I T E M: 2. C O UNC I L ME E T I NG D AT E :J uly 11, 2019 S E C T I O N:I nformal A genda I tem Description: Discuss Feasibility S tudy for P roject 2019-106, 147th S treet W. and Glazier Avenue I ntersection I mprovements (20 min.) S taff Contact: B randon A nderson, City Engineer Department / Division: E ngineering Division AC T I O N RE Q UE S T E D: N/A S UM M ARY: Staff has been working with the C ity’s consultant, S RF, on preliminary design and feasibility for installation of a roundabout at the intersection of 147th Street and Glazier Avenue and is looking for feedback from the C ity C ouncil regarding the design in the improvement area prior to hosting a neighborhood meeting. T he preliminary design layout will define the extents of the roadway reconstruction, including preliminary construction limits and potential parcel impacts to the adjacent property owners. T his report also includes a preliminary construction cost estimate and a project schedule. B AC K G RO UND: On J une 14, 2018, City C ouncil Adopted Resolution 2018-73, Authorizing Preparation of a Feasibility Study for Project 2019-106, 147th Street W. and Glazier Avenue Intersection Improvements. B UD G E T I M PAC T: N/A AT TAC HM E NT S : Map Presentation APPLEBEE'SBUFFALOWILD WINGS/ KINKOSAPPLE VALLEYPROFESSIONAL BLDGAPPLE VALLEYOFFICE CENTERAPPLE SQUAREPROFESSIONAL BLDGWINGSFINANCIAL147TH STREETCEDAR AVENUEGLAZIER AVENUE GARRETT AVENUE147TH STREETGLAZIER AVENUE PROPOSEDDEVELOPMENTCEDAR AVENUE 147TH STREET FEASIBILITY STUDYPRELIMINARY LAYOUTMARCH 1, 2019 7/11/2019 1 City of Apple Valley 2019-106 147th Street and Glazier Avenue Intersection Improvements Feasibility Discussion July 11, 2019 Study Area (147TH East of Cedar Ave) 7/11/2019 2 Sanitary Sewer and Water main Conditions and Pavement (OCI) Ratings 147th Street 2024 – 2029 CIP 147th Street 2024 – 2029 CIP Proposed Intersection Improvements 7/11/2019 3 Right-In Only Access off Cedar Avenue Right of Way & Easement Needs ACQUIRED AS PART OF LAND USE APPLICATION WITH LAUNCH PROPERTIES 7/11/2019 4 Right of Way & Easement Needs Updated Streetscape Elements to be Incorporated into Project Area 7/11/2019 5 Project Costs Item Value Traditional Round-about Construction $977,678 Construction Contingency (15%) $146,652 Design Engineering & Construction Admin (25%) $281,082 Inflation (current year to opening year construction) $100,000 Construction Subtotal $1,505,412 Right of Way Acquisition Permanent ROW Acquisitions 14,238 SF @ $30/SF $427,140 Temporary ROW Acquisitions 28,612 SF @ $6/SF $171,672 Contingency $100,000 Subtotal ROW Acquisition $698,812 Total Project Costs $2,204,224 NEXT STEPS Public Engagement Meeting August 2019 Right of Way Acquisition August 2019– January 2020 Approve Feasibility Study September 2019– January 2020 Design Process & State Aid Review October 2019– January 2020 Public Bidding of Project February 2020 – March 2020 Award to Contractor March 2020 Construction May – November 2020 7/11/2019 6 Questions for Staff ? I T E M: 3. C O UNC I L ME E T I NG D AT E :J uly 11, 2019 S E C T I O N:I nformal A genda I tem Description: Update on Municipal Center L ower L evel B uild Out P roject (10 min.) S taff Contact: Charles Grawe, A ssistant City A dministrator Department / Division: Administration / I nformation Technologies AC T I O N RE Q UE S T E D: N/A S UM M ARY: Staff will provide a brief presentation on the building finishing plans developed to date with a timeline anticipating the soliciting of bids later this fall. T he project is based on a greater building use optimization plan that includes both finishing space for operational use and reassignment for some work spaces to maximize its use for C ity functions over the next 20 years. B AC K G RO UND: When the Municipal C enter was constructed in 2000-2001, the lower level was left unfinished to accommodate future growth needs. At the focus session earlier this year, staff introduced the need to begin finishing lower level space to accommodate growth in employees and the regular use of volunteers within the work spaces. Several months ago, the Council approved an agreement with C N H Architects to prepare the plans and specifications for the project. B UD G E T I M PAC T: N/A AT TAC HM E NT S : Presentation 7/11/2019 1 Municipal Center Lower Level General Space Layout City Council Presentation Municipal Center Lower Level Finishing Project 7/11/2019 2 Building Near Design Capacity for Work Spaces •Occupied the building in October, 2001 •We have not only added employees over the past 20 years, but have also embraced the use of volunteers, who also utilize work spaces •By end of 2019, we are projected to have 1 remaining available workspace in the building Studied Projected Needs, Planned for 20 Years •Earlier in 2019, staff conducted a study of available spaces and projected future department staff space needs over next 20 years •There is strong demand on conferencing space, especially for evening public meetings and for smaller staff meetings during the work day •IT Division offices are spread out over several work areas •Elections space needs and staff time has increased significantly due to changes in election laws and processes •Developed a needs assessment that was basis for architectural plan 7/11/2019 3 Used Same Design Principles as Original Build •Unfinished lower level has much less natural light than the upper floors •While basic layout and square footage are similar, best use and function of the lower level is not the same as the largely office spaces on the upper floors •Attempt to locate daily operations close to natural light and locate storage or less employee‐intensive spaces in the interior of the building •Biggest implication in design principles was to maximize daily workspaces by natural light by relocating training room to lower level and turning current training room into office space 7/11/2019 4 7/11/2019 5 7/11/2019 6 I T E M: 4. C O UNC I L ME E T I NG D AT E :J uly 11, 2019 S E C T I O N:I nformal A genda I tem Description: Discuss Central Maintenance Facility S pace Needs Study (35 min.) S taff Contact: Matt Saam, Public Works Director Department / Division: P ublic Works Department AC T I O N RE Q UE S T E D: N/A S UM M ARY: For the past couple of years, staff has been working with a consultant, Oertel Architects, on a Space N eeds/Facility Assessment of the C ity’s Central Maintenance Facility (C MF) property. T he final draft of the report is nearing completion and staff would like to share some of the findings with the City Council. At the J uly 11 Informal meeting, a representative from Oertel Architects will present a summary of the report to the City C ouncil. B AC K G RO UND: N/A B UD G E T I M PAC T: N/A AT TAC HM E NT S : Presentation 7/12/2019 1 CITY OF APPLE VALLEY CENTRAL MAINTENANCE FACILITY ASSESSMENT PREPARED BY: OERTEL ARCHITECTS, Ltd. 1795 St. Clair Avenue St. Paul, MN 55105 (651) 696‐5186 www.oertelarchitects.com Basis of Assessment •Population Growth •Staff/Fleet/Facility Make‐up •Current Industry Design Standards •On‐Site Tours and Staff Interviews 7/12/2019 2 Existing Facility Evaluation •Condition •Utilization •Health/Safety/Welfare •Code Compliance Interior Exterior Expansion Strategies •Challenges ‐ Phasing (Staying “In Business”) ‐ Limitations of Existing Construction and Layout •Opportunities ‐ Scope and Operational Efficiency ‐ Value Added Design and Flexibility 7/12/2019 3 Expansion Options •Site Related •Expansion and modification of roadways, entrances, and parking areas •Expansion (height‐wise) and covering of existing bin storage area •Building expansion •Building Related •Large expansion of the Vehicle Storage area to the east •New Vehicle Maintenance area •Expansion of Administrative Area to the west •Renovation of Existing Maintenance Areas into Parks and Shop •Modifications to the Office Area •New Police Storage to the south •Other minor improvements Site Plan Flagstaff Ave Flagstaff Ave 7/12/2019 4 Floor Plan Floor Plan 7/12/2019 5 Phasing & Costs •A. ADA Compliance Upgrades at the Upper Office Area •B. New Vehicle Repair Area •C. Parks Department Expansion/Consolidation •D. Police Relocation Phasing & Costs •E. New Vehicle Storage Area •F. Parks Department Satellite Building •G. Office Expansion/Addition •H. Shop Re‐organization 7/12/2019 6 Critical Path •Phase 1 •Upper Office Area –$792,005 •New Vehicle Storage ‐$3,384,305 •Police Relocation ‐$2,516,605 •Phase 1 Subtotal –$6,692,915 •Phase 2 •Vehicle Maintenance ‐$3,990,000 •Park Department Consolidation ‐$688,147 •Park Satellite Building ‐$470,935 •Phase 2 Subtotal ‐$5,149,082 •Phase 3 •Office Expansion/Renovation ‐$1,281,535 •Shop Reorganization ‐$374,680 •Phase 3 Subtotal ‐$1,656,215 Total ‐$13,498,212 Thank You •Questions I T E M: 4.A. C O UNC I L ME E T I NG D AT E :J uly 11, 2019 S E C T I O N:Consent A genda Description: A pprove Minutes of J une 13, 2019, Regular Meeting S taff Contact: P amela J . Gackstetter, City Clerk Department / Division: City Clerk’s Office AC T I O N RE Q UE S T E D: Approve the minutes of the regular meeting of J une 13, 2019. S UM M ARY: T he minutes from the last regular C ity C ouncil meeting are attached for your review and approval. B AC K G RO UND: State statute requires the creation and preservation of meeting minutes which document the official actions and proceedings of public governing bodies. B UD G E T I M PAC T: N/A AT TAC HM E NT S : Minutes CITY OF APPLE VALLEY Dakota County, Minnesota June 13, 2019 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held June 13, 2019, at 7:00 o’clock p.m., at Apple Valley Municipal Center. PRESENT: Mayor Hamann-Roland; Councilmembers Bergman, Goodwin, Grendahl, and Hooppaw. ABSENT: None. City staff members present were: City Administrator Lawell, City Clerk Gackstetter, City Attorney Dougherty, City Engineer Anderson, Parks and Recreation Director Bernstein, Police Captain Dahlstrom, Police Captain Francis, Assistant City Administrator Grawe, Human Resources Manager Haas, Finance Director Hedberg, City Planner Lovelace, Community Development Director Nordquist, Police Chief Rechtzigel, Fire Chief Russell, and Public Works Director Saam. Mayor Hamann-Roland called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance to the flag. APPROVAL OF AGENDA MOTION: of Grendahl, seconded by Hooppaw, approving the agenda for tonight’s meeting, as presented. Ayes - 5 - Nays - 0. AUDIENCE Mayor Hamann-Roland asked if anyone was present to address the Council, at this time, on any item not on this meeting’s agenda. No one requested to speak. CONSENT AGENDA Mayor Hamann-Roland asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Bergman, seconded by Grendahl, approving all items on the consent agenda with no exceptions. Ayes - 5 - Nays - 0. CONSENT AGENDA ITEMS MOTION: of Bergman, seconded by Grendahl, approving the minutes of the regular meeting of May 23, 2019, as written. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, by adopting Resolution No. 2019-74 accepting, with thanks, the donation of $20.00 from Daniel L. Schroeder and Marilyn J. Peterson for use by Lebanon Cemetery. Ayes - 5 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota June 13, 2019 Page 2 MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2019-75 accepting, with thanks, the donation of a 1941 Buick “quick eight” squad car from Conny Mahoney for use by the Police Department. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, authorizing issuance of a 1 to 4 Day Temporary On-Sale Liquor License to Apple Valley American Legion, Post 1776, by Minnesota Alcohol and Gambling Enforcement Division, for use on June 14, 21, and 28, and July 5, and 12, 2019, in connection with a community festival, for Music in Kelley Park concerts, as described in the City Clerk’s memo. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, authorizing issuance of a 1 to 4 Day Temporary On-Sale Liquor License to Augustana Care Apple Valley Villa, by Minnesota Alcohol and Gambling Enforcement Division, for use on August 15, 2019, in Fireside Dining Room (5th Floor), 14610 Garrett Avenue, as described in the City Clerk’s memo. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, authorizing issuance of a 1 to 4 Day Temporary On-Sale Liquor License to H.O.O.A.H. (Helping Out Our American Heroes), Inc., by Minnesota Alcohol and Gambling Enforcement Division, for use on July 27, 2019, in north parking lot at Bogart’s Entertainment Center, 14917 Garrett Avenue, as described in the City Clerk’s memo. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, receiving the Urban Affairs Advisory Committee 2018 annual report. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, receiving the 2018 Comprehensive Annual Financial Report. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2019-76 adopting the 2019 performance measures and approving participation in performance measurement program. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving the ALF Ambulance 2020 Budget, as attached to the City Administrator’s memo, as recommended by the ALF Ambulance Board. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, declaring Fire Department’s self-contained breathing apparatus as surplus equipment and authorizing disposal by online auction with Lust Auction Services, LLC, to be held July 8 through July 19, 2019, as described in the Fire Chief’s memo. Ayes - 5 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota June 13, 2019 Page 3 MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2019-77 of support for a funding application to the Governor’s 2020 Capital Budget for 147th Street Station Skyway Project. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2019-78 establishing parking restrictions and road closures for Freedom Days celebration events. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2019-79 approving plans and specifications for Project 2019-109, 147th Street and Johnny Cake Ridge Road Intersection Improvements; and authorizing advertising for receipt of bids, at 10:00 a.m., on July 9, 2019, via a posting on the City’s website and Quest Construction Data Network. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving the Water Quality Improvement Cost Share Program Agreement with Ralph and Susan Michels for raingarden at 13886 Duluth Drive, in an amount not to exceed $500.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving the Water Quality Improvement Cost Share Program Agreement with Tamara and Kevin Weber for native garden at 12526 Empress Court, in an amount not to exceed $500.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving the Water Quality Improvement Cost Share Program Agreement with Christopher and Carol Read for native garden at 5763 138th Street Court, in an amount not to exceed $500.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving the Agreement for Project 2019- 129, 2019 Fence & Light Pole Reconditioning Services, with Cobalt Companies, in the amount of $51,199.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving the Agreement for Education Building Irrigation with Irrigation by Design, Inc., in the amount of $32,411.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving the Agreement for Multifunction Copier Rental and Maintenance with Loffler Companies, Inc., in the amount of $101,073.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving the Agreement for Fireworks Display on July 4, 2019, with RES Specialty Pyrotechnics, Inc., d/b/a RESPYRO, CITY OF APPLE VALLEY Dakota County, Minnesota June 13, 2019 Page 4 in the amount of $25,000.00, subject to receiving an acceptable certificate of insurance and permit approval by the Fire Department, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving Change Order No. 1 to the agreement with SavATree, LLC, with a deduction of $3,000.00; and accepting Project 2019-120, Right-of-Way Tree Pruning as complete and authorizing final payment in the amount of $45,384.00. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, accepting Project 2016-138, Signal Modification at 140th Street and Galaxie Avenue, as complete and authorizing final payment on the agreement with McNamara Contracting, Inc., in the amount of $54,239.37. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, approving the personnel actions as listed in the Personnel Report dated June 13, 2019. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Grendahl, to pay the claims and bills, check registers dated May 15, 2019, in the amount of $723,889.44; May 22, 2019, in the amount of $1,320,864.20 and May 30, 2019, in the amount of $534,693.47. Ayes - 5 - Nays - 0. END OF CONSENT AGENDA PROCLAIM HEBERT AND DORN PROPERTIES A BUSINESS LEADER Mr. Nordquist introduced this item and introduced Mr. Mark Hebert, Mrs. Susan Hebert, Ms. Nikki Hebert, and Mr. Bruce Rydeen. Mr. Nordquist read the proclamation recognizing Hebert and Dorn Properties as a business leader. He then presented the proclamation to Mr. Hebert, one of the owners of Hebert and Dorn Properties. MOTION: of Hooppaw, seconded by Grendahl, proclaiming Hebert and Dorn Properties a business leader in connection with Apple Valley’s 50 Golden Year celebration. Ayes - 5 - Nays - 0. Mr. Hebert said Mike Dorn and he recognized the potential of Apple Valley 33 years ago. The Council congratulated Herbert and Dorn Properties for the great partnership. Mr. Bruce Rydeen, owner of Cerron Properties, said it has been a pleasure to work with such a great client and a great City. CITY OF APPLE VALLEY Dakota County, Minnesota June 13, 2019 Page 5 ORDINANCE AMENDING PD 703/ZONE 6 Mr. Lovelace gave the first reading of an ordinance amending Planned Development No. 703/Zone 6, pertaining to Class III restaurants with drive-through window service. The Planning Commission held a public hearing on the amendment on May 1, 2019, and on May 15, 2019, voted to recommend approval. Discussion followed. MOTION: of Bergman, seconded by Goodwin, waiving the procedure for a second reading and passing Ordinance No. 1063 amending Chapter 155 of the City Code by amending PD 703/Zone 6 (Planned Development) to allow Class III restaurants with drive-through window service as a permitted use. Ayes - 5 - Nays - 0. COMMUNICATIONS Mr. Nordquist presented a picture of the bus wrapped with the promotional graphics for the City’s 50th Golden Year celebration. Police Chief Rechtzigel presented a picture of squad cars with the City’s 50th anniversary logo decals. The Police Department also designed a 50th anniversary police badge. Mr. Lawell reminded everyone the “Music in Kelley Park” concert series begins this Friday from 6:00 p.m. to 9:00 p.m. CALENDAR OF UPCOMING EVENTS MOTION: of Grendahl, seconded by Bergman, approving the calendar of upcoming events as included in the Deputy City Clerk’s memo and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Goodwin, to adjourn. Ayes - 5 - Nays - 0. The meeting was adjourned at 7:28 o’clock p.m. Respectfully Submitted, /s/ Pamela J. Gackstetter Pamela J. Gackstetter, City Clerk Approved by the Apple Valley City Council on . Mary Hamann-Roland, Mayor I T E M: 4.B. C O UNC I L ME E T I NG D AT E :J uly 11, 2019 S E C T I O N:Consent A genda Description: A pprove S tate Gambling Exempt P ermit for A pple Valley Ducks Unlimited, Chapter 185, at B ogart's E ntertainment Center, 14917 Garrett Avenue, on S eptember 11, 2019 S taff Contact: P amela J . Gackstetter, City Clerk Department / Division: City Clerk’s Office AC T I O N RE Q UE S T E D: Approve issuance of a lawful gambling exempt permit, by the State Gambling C ontrol Board, to Apple Valley Ducks Unlimited, C hapter 185, for use on September 11, 2019, at Bogart's Entertainment C enter, 14917 Garrett Avenue, and waiving any waiting period for State approval. S UM M ARY: Apple Valley Ducks Unlimited, C hapter 185, submitted an application for a gambling event to be held at Bogart's Entertainment Center, 14917 Garrett Avenue, on September 11, 2019. T he application is on file should you wish to review it. B AC K G RO UND: Exempt permits to conduct lawful gambling activities, on five or fewer days in a calendar year, for qualified nonprofit organizations, are issued by the State Gambling Control Board. Issuance is subject to approval or denial by the city in which the gambling activity is to be conducted. B UD G E T I M PAC T: N/A I T E M: 4.C. C O UNC I L ME E T I NG D AT E :J uly 11, 2019 S E C T I O N:Consent A genda Description: A pprove S tate Gambling Exempt P ermit for A pple Valley Rotary S cholarship F oundation, at A pple Valley F ord L incoln, 7200 150th S treet W., on October 12, 2019 S taff Contact: P amela J . Gackstetter, City Clerk Department / Division: City Clerk’s Office AC T I O N RE Q UE S T E D: Approve issuance of a lawful gambling exempt permit, by the State Gambling C ontrol Board, to Apple Valley Rotary Scholarship Foundation, for use on O ctober 12, 2019, at Apple Valley Ford Lincoln, 7200 150th Street W., and waiving any waiting period for State approval. S UM M ARY: Apple Valley Rotary Scholarship Foundation, submitted an application for a gambling event to be held at Apple Valley Ford Lincoln, 7200 150th Street W., on O ctober 12, 2019. T he application is on file should you wish to review it. B AC K G RO UND: Exempt permits to conduct lawful gambling activities, on five or fewer days in a calendar year, for qualified nonprofit organizations, are issued by the State Gambling Control Board. Issuance is subject to approval or denial by the city in which the gambling activity is to be conducted. B UD G E T I M PAC T: N/A I T E M: 4.D. C O UNC I L ME E T I NG D AT E :J uly 11, 2019 S E C T I O N:Consent A genda Description: A dopt Resolution A pproving the 2019-2023 Capital I mprovements P rogram S taff Contact: Ron Hedberg, Finance Director and Charles Grawe, A ssistant City A dministrator Department / Division: Administration / I nformation Technologies AC T I O N RE Q UE S T E D: Adopt resolution approving the 2019-2023 C apital Improvements Program. S UM M ARY: T he C IP is a planning document intended to assist policy makers and staff to plan for major capital improvement, renewal, and replacement expenditures. T he C IP lists capital equipment included in the current 2019 budget and forecasted 2020 budget. C apital projects listed in future years are based on departments’ anticipated capital needs for subsequent budget years. As a planning document, the C IP does not bind the C ity to the anticipated expenditures in the projected years. T he C IP is not a budget, nor is it an authorization to expend funds. T he authorization of the expenditures occurs through C ity C ouncil action and in adoption of the annual budget. All scheduled replacements and improvements listed in the C IP are subject to change. B AC K G RO UND: As a planning document, the C IP facilitates two distinct planning purposes. First, the C IP is a tool with which to implement the C ity’s C omprehensive Guide Plan. As the C ity looks at future projects, it is important to make sure that they will appropriately integrate with the Comprehensive Guide Plan. Second, the C IP is a financial planning document. As many capital purchases are made in various dollar amounts in various periods of time, it is important to appropriately plan so that the necessary funding mechanisms are available as expenditures take place. T he C IP document generally line itemizes outlays which exceed $50,000, but there are a few major exceptions. T he C IP is not intended to be all inclusive of every item categorized as capital outlay in the annual budget, nor is it intended to anticipate the sporadic purchases of very small tools or equipment. Staff believes it is important to list capital equipment that is in need of replacement, even if it does not receive funding in the requested budget year. T his provides the C ouncil will an accurate description of the condition of the C ity’s capital assets. T his process also encourages staff to consider alternate forms of service delivery that do not require significant capital expenditures. It is important to note that a space needs study is currently underway for the Central Maintenance Facility. Based on that planning work, additional capital projects will likely be identified for possible inclusion in the C IP at a later date. T his document was presented to the City Council at informal meeting on J une 13, 2019. Staff recommends that the C ity Council adopt the attached resolution approving the 2019 - 2023 C IP for use as a planning document. B UD G E T I M PAC T: As noted above, the C IP is a planning document, not authorization of expenditures. Projected budgetary impacts are noted below: T he five year window projects $127 million in capital expenditures. Of that total, $75.8 million, or 59.7 percent, relates to street and infrastructure preservation. While there are many projects in different funds included in the C IP that can be found in the attached document, some of the larger proposed projects highlighted for consideration include the following: Fire Station(s) reconfiguration or addition in 2020 and 2021 at $5,000,000 Police Department garage at Municipal Center in 2022 at $3,000,000 Finish Municipal Center basement in 2020 at $800,000 J ohnny Cake Ridge Park Maintenance Facility in 2021 at $1,050,000 Kelley Park development in 2020 at $2,000,000 Sports Arena refrigeration replacement in 2019 at $1,500,000 Water Meter replacement in 2019 and 2020 at $4,000,000 total AT TAC HM E NT S : Resolution C I P CITY OF APPLE VALLEY RESOLUTION NO. 2019-____ APPROVAL OF THE 2019 – 2023 CAPITAL IMPROVEMENTS PROGRAM WHEREAS, the City of Apple Valley has a Capital Improvements Program (CIP); and WHEREAS, the CIP is a tool that assists policy makers and staff to plan for major capital improvements, including renewals, and replacements; and WHEREAS, the CIP identifies contemplated capital assets based on City departments’ anticipated capital needs; and WHEREAS, the CIP is not a budget document, and the actual authorization of expenditures for capital improvements occurs through Council action and adoption of the annual budget; and WHEREAS, the 2019 – 2023 CIP reflects identified expenditures as they were anticipated and approved in the 2019 budget and provides direction to staff on the development of the 2020 budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that the 2019 – 2023 Capital Improvements Program as included in the July 11, 2019, City Council agenda packet is hereby adopted. ADOPTED this 11th day of July, 2019. __________________________________ Mary Hamann-Roland, Mayor ATTEST: ___________________________________ Pamela J. Gackstetter, City Clerk CITY OF APPLE VALLEY CAPITAL IMPROVEMENTS PROGRAM 2019-2023 1 ver 6-10-19 (This Page Intentionally Left Blank) 2 ver 6-10-19 CITY OF APPLE VALLEY CAPITAL IMPROVEMENTS PROGRAM Table of Contents Introduction ............................................................................................................................. 1 Section 1: Summary Tables ................................................................................................... 4 Section 2: Financial Impact Analysis of Selected Funds ........................................................ 8 Section 3: Five Year CIP Tables .......................................................................................... 36 Appendix A: Street Overlay and Reconstruction Schedule .................................................... 60 Appendix B: Vehicle and Equipment Replacement Schedule ................................................ 64 3 ver 6-10-19 Introduction The City of Apple Valley believes that it is necessary to develop and maintain a Capital Improvements Program (CIP). Such a program allows the Council and Staff to better plan for the City’s capital and financial needs in future years. With growth, the need for services will continue to increase in the City. At the same time, the costs of vehicles, equipment, and infrastructure are expected to increase. The CIP formalizes a process in which future projects and outlays can be identified and prioritized. It is intended to provide a realistic projection of future capital expenditures necessary to meet the anticipated needs of the community. The identified improvements reflect City policies for growth, maintenance, and development. The CIP is a planning document intended to assist policy makers and staff to plan for major capital improvement, renewal, and replacement expenditures. As a planning document, the CIP does not bind the City to the anticipated expenditures in the projected years. The CIP is not a budget, nor is it an authorization to expend funds. The authorization of the expenditures occurs through City Council action and in adoption of the annual budget. As a planning document, the CIP facilitates two distinct planning purposes. First, the CIP is a tool with which to implement the City’s Comprehensive Guide Plan. As the City looks at future projects, it is important to make sure that they will appropriately integrate with the Comprehensive Guide Plan. Second, the CIP is a financial planning document. As many capital purchases are made in various dollar amounts in various periods of time, it is important to appropriately plan so that the necessary funding mechanisms are available as expenditures take place. The City’s annual budget document categorizes expenditures into three major groups as a means to summarize and describe expenditures: personnel services, capital outlay, and other. Capital outlay as a sum total is generally the smallest of these three expense categories in the General Fund. Capital outlay is a term used to describe an expenditure of a significant amount, generally over $5,000.00, that benefits more than one year or extends the useful life of an asset. The CIP document totals will not necessarily tie to line items within the annual budget document for several reasons. There are some expenditures included within the CIP that are not currently categorized as capital outlay in the budget, such as the street overlay project and computer software. Also, it is not uncommon for a few medium-to-large capital purchases initially anticipated as General Fund department operating expenditures to be ultimately funded through equipment certificates by the end of the annual budget process. 4 ver 6-10-19 The CIP may include some items that are not line-itemized as a capital outlay in an annual operating budget and it is not intended to anticipate the sporadic purchases of very small tools or equipment. The CIP document generally line itemizes outlays which exceed $50,000, but there are a few major exceptions: Selected divisional expenses such as computer and video related equipment, improvements, renewal, or replacements to City buildings exceeding $5,000, improvements, renewal, or replacement to key infrastructures exceeding $5,000, and subtotaled minor expenditures found in the appendices to the CIP. The rationale for the exception to divisional expenses is that in some cases, and particularly with video and computer equipment, the cost of any individual item might be quite small, but when purchased in large bundles or as a system, can amount to a very large total expenditure. The rationale for the exceptions for City buildings and key infrastructure is that for land use planning, a more comprehensive listing of these improvements is desirable. Some of these recurring infrastructure improvements itemized in the document include pathway overlay and repair, pedestrian ramps, street striping, catch basin retrofits, and Ring Route maintenance. The rationale for the exception for subtotals in the appendices is primarily to provide internal consistency to the document. Using similar rationale to the exceptions listed above, the Replacement Schedule line itemizes some items under $50,000. Departments are asked to only include expenditures exceeding $5,000 in these documents. For use in the CIP, these smaller purchases are subtotaled by department and itemized as a subtotal in the CIP as “minor” equipment or vehicles. As mentioned previously, there are some expenditures found in the CIP that are not classified as capital outlay in the annual budget. Each year, the City spends very significant resources to overlay City streets as part of ongoing street maintenance. As this work is provided by private contractors, the expenditures are classified as a contractual service in the operating budget. Similarly, while computer software is essential to operate the physical hardware assets, the software itself is not considered capital in the budget. As these items are a critical component of the City’s infrastructure and capital assets, the expenditures related to these items are included within the CIP. 5 ver 6-10-19 (This Page Intentionally Left Blank) 6 ver 6-10-19 CITY OF APPLE VALLEY CAPITAL IMPROVEMENTS PROGRAM 2019-2023 Section 1 Summaries 7 ver 6-10-19 (This Page Intentionally Left Blank) 8 ver 6-10-19 City of Apple Valley Capital Improvements Program 2019-2023 2019 - 2023 Projects All Funding Sources Funding Sources 2019 2020 2021 2022 2023 Total General Fund 4,304,655$ 4,013,105$ 4,562,500$ 4,777,000$ 5,048,000$ 22,705,260$ VERF Charges - (Internal Service Fund) 1,048,460 1,120,580 1,327,910 1,368,700 1,413,050 6,278,700$ Equip / VERF Expense 2,172,920 797,700 1,741,900 1,353,000 1,312,200 7,377,720$ Municipal Building Fund 550,000 378,500 962,900 371,000 438,000 2,700,400$ Future Capital Projects Fund 422,000 2,002,000 6,337,000 3,825,000 859,000 13,445,000$ GO/Revenue Bonds - - - - - -$ EDA Funding - - - - - -$ TIF Funding - 2,000,000 - - - 2,000,000$ Park Dedication 28,240 2,023,786 670,000 - 300,000 3,022,026$ Ice Arena 1,515,000 288,750 215,000 330,000 420,000 2,768,750$ Golf 282,950 1,146,950 222,950 247,950 196,885 2,097,685$ Liquor - 22,500 - - - 22,500$ Old City Hall Fund 67,000 90,000 - - - 157,000$ Special Assessments 225,000 350,000 100,000 500,000 - 1,175,000$ Water Utility 4,078,500 4,941,300 1,806,000 1,443,500 2,096,000 14,365,300$ San. Sewer Utility 1,468,000 1,584,500 1,539,600 893,000 1,085,000 6,570,100$ Storm Drainage Utility 2,061,200 2,447,000 1,591,000 2,339,500 1,947,000 10,385,700$ Street Light Utility 137,000 66,000 43,000 43,000 113,000 402,000$ Road Improvement Fund 240,000 (274,000) 389,000 (117,000) 227,000 465,000$ Muncipal State Aid 2,824,000 3,016,500 2,223,000 5,878,500 1,200,000 15,142,000$ Cemetery Fund 448,000 150,000 75,000 130,000 80,000 883,000$ Grant Funding 1,847,000 - - - - 1,847,000$ Other Govt 559,000 80,000 328,000 3,578,000 4,080,000 8,625,000$ Other Sources 1,690,000 257,750 1,132,000 1,260,000 250,000 4,589,750$ Total Funding 25,968,925$ 26,502,921$ 25,266,760$ 28,221,150$ 21,065,135$ 127,024,891$ 9 ver 6-10-19 City of Apple Valley Capital Improvements Program 2019-2023 2019 - 2023 Projects All Project Categories Project Categories 2019 2020 2021 2022 2023 Total Building and Facility Improvements 5,071,740$ 5,894,286$ 8,467,900$ 4,167,000$ 1,777,000$ 25,377,926$ Capital Technology 327,155 362,105 370,000 350,000 350,000 1,759,260$ Fleet Vehicles and Equipment 4,058,530 2,372,230 3,471,860 3,046,650 2,922,135 15,871,405$ Parks, Playgrounds, Paths, Open Space 10,000 10,000 1,150,000 1,115,000 665,000 2,950,000$ Ponds, Natural Resources, and Environment 778,000 816,000 819,000 1,442,000 1,297,000 5,152,000$ Street and Utility Improvements 13,000,000 12,393,500 9,239,000 15,881,500 12,265,000 62,779,000$ Utility Infrastructure Preservation 2,723,500 4,654,800 1,749,000 2,219,000 1,789,000 13,135,300$ Grand Total 25,968,925$ 26,502,921$ 25,266,760$ 28,221,150$ 21,065,135$ 127,024,891$ 10 ver 6-10-19 CITY OF APPLE VALLEY CAPITAL IMPROVEMENTS PROGRAM 2019-2023 Section 2 Financial Impact Analysis 11 ver 6-10-19 (This Page Intentionally Left Blank) 12 ver 6-10-19 General Fund Fund Description The General Fund is the largest fund in the City’s accounting system. This fund is the primary fund affecting many of the City’s daily operations. Background The General Fund contains a wide variety of services offered by many different departments. Most of these services do not generate their own revenue stream or are not operated as an enterprise function. The majority of the City’s annual budget is dedicated to the operations within the General Fund. Typically, capital outlay is a very small percentage of the total General Fund expenditures, with the vast majority of expenses occurring for personnel services or commodities. However, large changes in capital outlay expenditures can have a significant impact on the General Fund. Source of Funds The Fund receives its revenues from many different sources. The primary funding sources is property taxes, comprising approximately 75 percent of the General Fund revenues. The next largest funding source is Transfers In from other funds and Administrative charges to other funds, comprising about ten percent of the revenues. The remaining revenues are each under five percent of the Fund’s total revenues. Generally, residents and the City Council have been very sensitive to significant changes in the property tax level from year to year. As a result, the City has attempted to keep the expenditures in the General Fund as steady as possible. Use of Funds The City prepares a detailed five year capital improvement plan that outlines all planned renovations and improvements. Because the expenditures in this fund tend to be smaller, there are a large number of different expenses which are listed individually in the tables. Examples of expenditures include vehicles and equipment pieces costing less than $50,000, small building maintenance projects, and recurring amenity maintenance, such as recreational trails and pathways. Fund Outlook Operational projects typically begin as proposals in the General Fund budget. Because the main funding source for the general fund is the property tax levy there are a number of projects that have not been included in this 5 year program. 13 ver 6-10-19 Financial Analysis: General Fund 2019 2020 2021 2022 2023 Source of Funds Tax Levy 867,655$ 473,105$ 898,500$ 976,000$ 1,095,000$ Other Sources - - - - - Total Source of Funds 867,655$ 473,105$ 898,500$ 976,000$ 1,095,000$ Use of Funds IT Various IT annual expenditures 327,155$ 332,105$ 355,000$ 350,000$ 350,000$ Public Works Streets wire feed welder 9,500$ Streets Van Tech Anti-Ice Slide in unit for Plow 16,000$ PW - Asset Management Software 20,000$ CMF Stand up desks 8,000$ Public Works Subtotal 45,000$ -$ 25,500$ -$ -$ Parks Overlay park trails 90,000$ 150,000$ 50,000$ 50,000$ Park Reforestation 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ Play Structure Replacement 130,000$ 130,000$ 130,000$ Valley Middle -backstop replacement 40,000$ JCRPE- Gazebo concrete replacement 13,500$ JCRPE- parking lot chip seal 60,000$ JCRPE- Concessions remodel 60,000$ Redwood Pool & playground fencing 40,000$ Redwood Pool drain cover replacement 10,000$ Redwood Pool diving board replacement 5,000$ Redwood Pool Funbrellas 10,000$ Quarry Park Backstop (#3,4 & 7)60,000$ Quarry Park Pave Storage Yard 75,000$ Tintah soccer field irrigation 100,000$ Wildwood Tennis Courts 140,000$ Upgrades to Parks builldings 50,000$ Lac Lavon Dock 75,000$ Pennock Basketball Court Scott Park tennis court 100,000$ Johnny Cake Ridge Park irrigation 150,000$ 300,000$ Total Parks and Open Space 233,500$ 105,000$ 480,000$ 525,000$ 725,000$ 14 ver 6-10-19 2019 2020 2021 2022 2023 Community Center rental room audio/visual equip $ 8,000$ Community Center rental room tables & chairs 6,000$ Community Center kitchen & conf room appliances 7,000 Community Center rental room tables & chairs 6,000$ 8,000$ Community Center - Maint. Eq (floor scrubers/vacuums)10,000$ Total Community Center -$ 16,000$ 13,000$ 16,000$ 10,000$ Senior Center - banquet tables and chairs 15,000$ Senior Center - painting 10,000$ Senior Center - audio/visual equipment 17,000$ 20,000$ Senior Center - backup boiler Senior Center - concrete replacement Senior Center - cove lighting replacement Total Senior Center 27,000$ 20,000$ -$ 15,000$ -$ Aquatic Center rental cabanas 20,000$ Aquatic Center Diamond Brite Diving well 200,000$ Aquatic Center Drain Cover Replacement 25,000$ Aquatic Center Convection Oven 10,000$ Aquatic Center lifeguard sun protectors 15,000$ 15,000$ 10,000$ Aquatic Center Concessions Improvements 15,000$ Aquatic Center Concessions Appliances 10,000$ Aquatic Center play structure Aquatic Center walk in cooler 20,000$ Total Aquatic Center 235,000$ -$ 25,000$ 70,000$ 10,000$ Teen Center minor improvements Total Teen Center -$ -$ -$ -$ -$ Parks Subtotal 495,500$ 141,000$ 518,000$ 626,000$ 745,000$ Total Use of Funds 867,655$ 473,105$ 898,500$ 976,000$ 1,095,000$ 15 ver 6-10-19 Municipal Building Fund Fund Description The Municipal Building Fund accounts for significant capital improvements pertaining to vehicles and equipment, the use of this fund provides for the funding of scheduled equipment replacement. Background With the 2016 budget, the City began budgeting for building improvement projects out of a new fund called the Municipal Building Fund. Rather than budgeting for individual projects in individual operating budgets which are subject to large swings in expenditures from year to year. This provides a more stable budgeting approach without the annual volatility in the individual department budgets. Source of Funds The Fund receives its revenues from transfers from the General Fund and the Future Capital Projects Fund, the initial amount of the transfer from the General Fund is approximately equal to what the General Fund had been paying for these projects out of the General Fund operating budget. The transfer amount from the Future Capital Projects Fund is equal to the amount of interest earned in that fund in the previous year. Use of Funds The Fund covers the projected and budgeted building improvements for general government buildings. Fund Outlook The Municipal Building Fund was created to provide a financing mechanism for the systematic building improvements to general government buildings. Based on the existing conservative funding estimates the fund balance will maintain reach a nominal positive fund balance over the next five years. Each year the timing of projects must be closely monitored to maintain a positive fund balance. Expenditures total approximately $2.7 million over the next five years. 16 ver 6-10-19 Financial Analysis: Muncipal Building Fund 2019 2020 2021 2022 2023 Source of Funds Investment Earnings 6,500$ 8,300$ 8,800$ 700$ 1,600$ Transfer from Future Capital Projects fund 202,000 202,000 218,000 225,000 232,000 Transfer from General Fund 186,000 192,000 198,000 204,000 210,000 Estimate of FCPF Investment earnings above budgeted 10,000 10,000 - - - Total Source of Funds 404,500$ 412,300$ 424,800$ 429,700$ 443,600$ Use of Funds City Hall Municipal Center - PD Training room area 56,000 Municipal Center - Recarpet 150,000 Municipal Center - PD / HVAC Phase 2 60,000 Municipal Center - Recarpet 200,000 Municipal Center - Municipal Center Roof replacement 150,000 144,000 150,000$ 60,000$ 406,000$ -$ 144,000$ Public Safety - Fire Fire Station 1 Roof Replacement 61,000 Fire Station 3 Roof Replacement 44,500 Fire Station 3 Apparatus Bay Floor 30,000 Fire Station 2 Roof Replacement 44,500$ Fire Station 1 Bay Pit Repair 60,000$ Fire Station 2 Apparatus Bay Floor 30,000$ Fire Station 2 HVAC Replacement 50,000$ Fire Station 3 HVAC Replacement 50,000$ -$ 135,500$ 104,500$ 130,000$ -$ Public Works CMF restrooms 20,000 CMF Hallway tile flooring 12,000 CMF Old Wash Bay Conversion 27,000 CMF roof section 30,000 CMF- Bldg Windows 20,000 9,500 CMF- Replace Vehicle Hoist Bay #3 27,000 CMF- Replace Vehicle Hoist Bay #5 26,000 CMF- Upgrade to Accubrine Machine 35,400 CMF Police / Storage Bldg Unit Heater #1 - 15,500 CMF Parks / Storage Bldg Unit Heater #2 16,000 CMF Streets / Storage Bldg Unit Heater #3 16,000 CMF Small HVAC Units - 30,000 CMF Windows, doors and Overhead doors 40,000 89,000$ 47,000$ 118,400$ 70,000$ -$ 17 ver 6-10-19 2019 2020 2021 2022 2023 Financial Analysis: Muncipal Building Fund (continued) 2019 2020 2021 2022 2023 Parks Community Center - restroom / locker room flooring 46,000 Community Center - Water Heater 28,000 Community Center - Sport Court divider curtains 45,000 51,000 Community Center - Caulk /Sealant/Masonary 34,000 Community Center - Concrete Work 75,000 Community Center - Flooring 40,000 Community Center - Entry Doors 50,000 Community Center - Roof Sport Court and Garage 26,000 Community Center - Gym Ceiling Fans 27,000 Community Center - Electronic Sign Total Community Center 100,000 45,000 125,000 125,000 27,000 Senior Center - Building upgrades 35,000 Senior Center - Boiler Replacement 25,000 Senior Center - Cooling Tower 10,000 Senior Center - Core Water pipes 10,000 Senior Center - Concrete Dumpster Area 50,000 Senior Center - Flooring (Kitchen '22, Sequoia, Denali '23)10,000 10,000 Senior Center - Garage & Storage Roof 26,000 Senior Center - Heat Pumps 50,000 Senior Center - Green Room Completion - - Senior Center - Irrigation - 7,000 Senior Center - Plumbing Fixtures - - Senior Center - Yellowstone Room Carpet 50,000 - Total Senior Center 35,000 25,000 110,000 46,000 67,000 Aquatic Center - Waterslide 150,000 Aquatic Center - Waterslide Total Aquatic Center 150,000 - - - - Teen Center - Roof 85,000 Total Teen Center (JCRP)- - 85,000 - - Redwood boiler replacement 20,000 Total Redwood 20,000 - - - - JCRP east- Soccer Stadium Roof 6,000 JCRP east- Legion Field roof 6,000 14,000 JCRP east - restroom facility 60,000 Galaxie Park Building Reconstruction 200,000 Total Parks 311,000$ 136,000$ 334,000$ 171,000$ 294,000$ Total Use of Funds 550,000$ 378,500$ 962,900$ 371,000$ 438,000$ Net Change (145,500)$ 33,800$ (538,100)$ 58,700$ 5,600$ Beginning Cash/ Fund Balance 699,430$ 553,930$ 587,730$ 49,630$ 108,330$ Ending Cash/ Fund Balance 553,930$ 587,730$ 49,630$ 108,330$ 113,930$ 18 ver 6-10-19 Future Capital Projects Fund Fund Description The Future Capital Projects Fund accounts for significant capital improvement projects for various service areas within the City as appropriated by the City Council. Some of these projects are projected one-time construction projects. Others, such as the Pavement Management Support Transfer and support of the Municipal Building Fund, may be ongoing based on Council policy. Background The Future Capital Fund was created as a means to fund significant capital projects not included elsewhere in the budget or CIP, especially those that may not have an alternate or dedicated revenue stream other than property tax support. More recently, it has also provided funding support for the City’s Pavement Management Program. Beginning with the 2016-2017 operating budget a transfer has been identified to go to the Municipal Building Fund to support that funds capital outlay, this ongoing transfer is included at an amount equal to the prior year’s interest earnings. Source of Funds The Fund receives its revenues from two primary sources—annual transfer of the ending operating General Fund-Fund Balance and investment earnings. For this document, staff has conservatively estimated a $500,000 annual fund balance transfers from the General Fund between 2019 and 2023. However, the actual transfer each year in accordance with the adopted find balance policy is targeted to maintain a fund balance in the General Fund of 50% of the following year’s budget. Use of Funds The City prepares a detailed five year capital improvement plan that outlines all planned renovations and improvements, the attached scheduled goes out to 2023. Significant anticipated projects include reconfiguring fire station(s), reconstruction of the shared entrance with the Dakota County Western Services Center off of Galaxie Avenue, replacement of the Park Maintenance Building and finish of the Municipal Center lower level office space, construction of Pickleball courts, construction of a Police Department garage at the Municipal Center Site, and funding of a local share of the Cedar Avenue overpasses if those projects are to move forward. Transfers The Future Capital Projects Fund transfers funds to support the annual street maintenance program in years when the other sources are short of the funding needed to complete the road projects for that year. Fund Outlook Projected expenditures will significantly reduce the fund balance over the next five years, assuming conservative fund balance transfers from the General Fund. The Fund’s outlook could improve with additional transfers from the General Fund ending balance. 19 ver 6-10-19 Financial Analysis: Future Capital Projects Fund (4930) 2019 2020 2021 2022 2023 Source of Funds Investment Earnings 191,000$ 196,000$ 181,000$ 97,000$ 49,000$ Valleywood Loan Repayment 50,000 50,000 50,000 50,000 50,000 Transfer from General Fund 500,000 500,000 500,000 500,000 500,000 Total Source of Funds 741,000$ 746,000$ 731,000$ 647,000$ 599,000$ Use of Funds Admin Cedar Avenue Entrance Monument 60,000$ Cedar Avenue Overpass at @147th (city share)400,000$ Cedar Avenue Overpass at @140th (city share)600,000$ Municipal Center - Lower Level Office Expansion 800,000$ Fire Reconfiguring existing fire station(s)500,000$ 4,500,000$ Police PD Garage at Muni Center 3,000,000$ Parks JCRP east new maintenance facility 1,050,000$ Pickleball courts 250,000$ Public Works Overlay -Western Service Center Entrance 120,000$ Other Transfer to Road Improvement Fund 220,000$ -$ 389,000$ -$ 227,000$ Transfer to Municipal Building Fund 202,000$ 202,000$ 218,000 225,000 232,000 Total Use of Funds 422,000$ 1,752,000$ 6,337,000$ 3,825,000$ 859,000$ Net Change 319,000$ (1,006,000)$ (5,606,000)$ (3,178,000)$ (260,000)$ Beginning Cash Balance 12,726,547$ 13,045,547$ 12,039,547$ 6,433,547$ 3,255,547$ Ending Cash Balance 13,045,547$ 12,039,547$ 6,433,547$ 3,255,547$ 2,995,547$ 20 ver 6-10-19 Vehicle and Equipment Replacement Fund Fund Description The Vehicle and Equipment Replacement Fund (VERF) accounts for significant capital improvements pertaining to vehicles and equipment, the use of this fund provides for the funding of scheduled equipment replacement. Background In 2013, the City began budgeting for vehicles and equipment replacement using the fleet management approach. Rather than budgeting for individual units on an annual basis, which is subject to large swings in expenditures from year to year, departments are charged an annual fee by the Vehicle and Equipment Replacement Fund, an Internal Service Fund. This provides a more stable budgeting approach without the annual volatility. Source of Funds The Fund receives its revenues from annual charges to each departments operating budget. Use of Funds The Fund covers the annual vehicle and equipment purchase needs for participating departments within the general government. Fund Outlook The Vehicle and Equipment Replacement Fund (VERF) was being created to provide a financing mechanism for the systematic replacement of vehicles in the City’s Fleet. The goal of the fund is to have sufficient cash flow to fund annual equipment purchases without the need to borrow and to stabilize budgeting for major equipment purchases. The goal is to accumulate funds but it is not planned to have all the resources to fund 100% of the replacement value of the entire fleet at any one time. The projected low balance over the next five years is approximately $576,000. Over the next five years the VERF is expected to spend $7,378,000 on equipment replacement. 21 ver 6-10-19 Financial Analysis: Vehicle and Equipment Replacement Fund 2019 2020 2021 2022 2023 Source of Funds (Internal Charge to Operatiing Budgets) VERF Interfund Charges 1,045,950$ 1,117,970$ 1,325,230$ 1,436,420$ 1,475,540$ Sales Proceeds 108,000 68,500 144,000 126,000 132,500 Investment Earnings 21,576 6,615 12,545 8,644 11,915 Transfer from Closed GO Debt Fund - - - - - Total Source of Funds 1,175,526$ 1,193,085$ 1,481,775$ 1,571,064$ 1,619,955$ Use of Funds Fire 1,008,600$ 94,600$ 973,600$ 318,100$ 262,100$ General Government -$ -$ -$ 28,700 - Code Enforcement -- - -- Police 566,200 365,200 345,500 265,400 75,700 Parks 293,900 142,400 279,000 44,300 230,400 Building Inspections - - - - 26,900 Engineering - - - 27,700 27,200 Fleet Maintenance -11,600 - 24,300 - Public Works Admin / Nat Res.--- - 26,900 Streets 304,220 183,900 143,800 644,500 663,000 Total Use of Funds 2,172,920$ 797,700$ 1,741,900$ 1,353,000$ 1,312,200$ Net Change (997,394)$ 395,385$ (260,125)$ 218,064$ 307,755$ Beginning Cash Balance 1,438,376$ 440,982$ 836,366$ 576,242$ 794,305$ Ending Cash Balance 440,982$ 836,366$ 576,242$ 794,305$ 1,102,060$ 22 ver 6-10-19 Water Utility Fund Fund Description The Water Utility provides high quality, safe and reliable drinking water. Background Water is derived from the operation of 20 municipal groundwater wells and pumped to a central water treatment plant. The existing capacity of the water treatment plant is 24 million gallons of water per day, which is sufficient to meet the future water demands of the city. The water distribution system consists of 240 miles of water main pipe and 5 reservoirs with a storage capacity of 12.7 million gallons. The current average daily demand is 6.8 million gallons. Source of Funds The fund receives nearly all of its revenue from the sale of water to customers within the City. The tiered rates are structured so that the consumption charge increases as the use exceeds certain tiers. This escalating rate structure is intended to encourage conservation. With the meter replacement program it is estimated that metered consumption will increase 3% beginning in 2018. With the significant capital outlay needs of the fund in the next five years this document assumes that the meter replacement program would be financed over a ten year term. Use of Funds The utility is also responsible for the portion of the annual street maintenance project related to the water system; in 2019 and 2020 the CIP includes $1,658,000 and $1,369,000 respectively for this purpose. Over the five year span of this CIP the water utility is shown to be expending $5,130,000 on the annual street and utility program, this will create significant pressure on available funding in the Water and Sewer Fund. Fund Outlook The next large expenditure of the utility will be the replacement of customer water meters, which is included in the years 2019 and 2020. The five year projection below assumes a 5% increase in the utility rates for 2019 and beyond. One of the larger upcoming expenditures is the meter replacement program, included here at $4 million over the next two years. Once the estimated costs and timing of the meter replacement program is determined rates may need to be adjusted in future years. The capital needs combined with the meter replacement program may result in additional rate increases. 23 ver 6-10-19 Financial Analysis: Water Utility 2019 Budget 2020 Budget 2021 estimate 2022 estimate 2023 estimate Revenues: Utility Charges 5%5,014,000$ 5,401,000$ 5,806,000$ 6,096,000$ 6,401,000$ Investment Earnings 1.5%100,000$ 100,000$ 63,000$ 54,000$ 54,000$ Other Revenues 75,000 75,000 75,000 75,000 75,000 Total 5,189,000 5,576,000 5,944,000 6,225,000 6,530,000 Expenses: Personnel Services- Wages 3%800,065 835,445 861,000 887,000 914,000 Personnel Services- Benefits 3%304,255 322,055 332,000 342,000 352,000 Total Personnel Services 1,104,320 1,157,500 1,193,000 1,229,000 1,266,000 Supplies 2%181,180 194,785 198,700 202,700 206,800 Services 2%289,260 453,165 462,200 471,400 480,800 Utilities 4%394,800 411,800 428,300 445,400 463,200 Repairs & Maint 2%241,695 244,540 249,400 254,400 259,500 Other operating Costs 2%406,880 420,100 428,500 437,100 445,800 Items for resale 2%45,000 55,000 56,100 57,200 58,300 Depreciation 1,900,000 1,957,000 2,147,000 2,201,000 2,249,000 Transfers/Admin Fee to General Fund 3%568,600 585,000 602,600 620,700 639,300 Debt Service interest 236,125 274,225 240,225 218,025 194,575 Total Expense 5,367,860 5,753,115 6,006,025 6,136,925 6,263,275 Net Income (loss)(178,860) (177,115) (62,025) 88,075 266,725 Addback Depreciation 1,900,000 1,957,000 2,147,000 2,201,000 2,249,000 Add Debt Issued 2,000,000 2,000,000 - - - Less: Debt Service Principal - Trmt Plant (395,000) (400,000) (410,000) (420,000) (425,000) Less: Debt Service Principal - Meter Replacement - (470,000) (470,000) (470,000) (470,000) Less: Capital Outlay -Annual Street Program (1,658,000) (1,369,000) (894,000) (494,000) (715,000) Less Capital Outlay -Meter Replacement (2,000,000) (2,000,000) - - - Less: Capital Outlay (420,500) (1,572,300) (912,000) (949,500) (1,381,000) Net addition (use) of cash (752,360) (2,031,415) (601,025) (44,425) (475,275) Beginning Cash Balance 7,000,000 6,247,640 4,216,225 3,615,200 3,570,775 Ending Cash Balance 6,247,640$ 4,216,225$ 3,615,200$ 3,570,775$ 3,095,500$ 24 ver 6-10-19 Sanitary Sewer Fund Fund Description The Sanitary Sewer Utility provides wastewater service to over 50,000 Apple Valley residents. The Sanitary Sewer Utility Fund operates and maintains the sanitary sewer conveyance system and delivers wastewater to the regional treatment plants operated by the Metropolitan Council Environmental Services (MCES). Background The sanitary sewer system consists of 193 miles of sanitary sewer mains and 9 sanitary lift stations. The system conveys the sewage to the regional wastewater treatment facilities operated by Metropolitan Council Environmental Services (MCES). The system conveys approximately 1.2 billion gallons of wastewater each year. Source of Funds The fund receives nearly all of its revenue from the sale of water to customers. The sanitary sewer charges are based on actual water usage for each individual property. The rates are structured so that the consumption charge increases as the use exceeds certain thresholds. This escalating rate structure is intended to encourage conservation. Use of Funds In addition to the personnel and maintenance costs of operating the utility the largest expense of the utility is the annual charge levied by the MCES for the treatment of wastewater based on the sanitary sewer flows from the City. The 2019 and 2020 budget includes $3,042,500 and $3,217,000 respectively for the treatment of wastewater by MCES. The utility is also responsible for the portion of the annual street maintenance project related to the sanitary system; in 2019 and 2020 the CIP includes $1,146,000 and $1,392,000 respectively for this purpose. Over the five year span of this CIP the water utility is shown to be expending $4,889,000 on the annual street and utility program, this will create pressure on available funding in the Water and Sewer Fund. Fund Outlook The working capital levels of the fund continue to be maintained at sufficient levels for the operation of the utility. The five year projection below assumes a 3% increase in the utility rates for 2019 and thereafter. 25 ver 6-10-19 Financial Analysis: Sewer Utility 2019 Budget 2020 Budget 2021 estimate 2022 estimate 2023 estimate Revenues: Utility Charges 3%5,603,000$ 5,967,000$ 6,146,000$ 6,330,000$ 6,520,000$ Investment Earnings 1.5%100,000 100,000 45,000 50,000 58,000 Other Revenues 60,000 60,000 60,000 60,000 60,000 Total 5,763,000 6,127,000 6,251,000 6,440,000 6,638,000 Expenses: Personnel Services- Wages 3% 571,760 594,530 612,000 630,000 649,000 Personnel Services- Benefits 3% 229,635 243,465 251,000 259,000 267,000 Total Personnel Services 801,395 837,995 863,000 889,000 916,000 Supplies 2% 72,155 79,960 82,000 84,000 86,000 Services 2% 38,000 46,840 48,000 49,000 50,000 Utilities 4% 29,000 30,000 31,000 32,000 33,000 Repairs & Maint 2% 73,800 74,800 76,000 78,000 80,000 Other operating Costs 2% 331,930 324,510 331,000 338,000 345,000 MCES Treatment 5% 3,042,500 3,217,500 3,378,000 3,547,000 3,724,000 Depreciation 3%1,120,000 1,150,000 1,187,000 1,230,000 1,256,000 Non Capitalized Capital outlay - - - - - Transfers/Admin Fee to General Fund 3% 569,500 587,000 605,000 623,000 642,000 Total Expenses 6,078,280 6,348,605 6,601,000 6,870,000 7,132,000 Net Income (loss)(315,280) (221,605) (350,000) (430,000) (494,000) Addback Depreciation 1,120,000 1,150,000 1,187,000 1,230,000 1,256,000 Less: Capital Outlay -Annual Street Program (1,146,000) (1,392,000) (891,000) (614,500) (845,000) Less: Capital Outlay (322,000) (192,500) (495,000) (278,500) (240,000) Net addition (use) of cash 482,720 735,895 342,000 521,500 522,000 Beginning Cash Balance 1,800,000 2,282,720 3,018,615 3,360,615 3,882,115 Ending Cash Balance 2,282,720$ 3,018,615$ 3,360,615$ 3,882,115$ 4,404,115$ 26 ver 6-10-19 Storm Water Utility Fund Fund Description The Storm Water Utility Fund provides for the operation and maintenance of the City’s storm water drainage system and the management of surface water bodies. A majority of expenses related to this activity relate to improvement projects to fulfill State and Federal mandates for pollutant load reduction to lakes, maintenance of the drainage system, and the drainage system costs related to the annual street maintenance program. Background The storm water sewer system consists of 193 miles of sewer pipe and 12 storm water lift stations. Source of Funds The fund receives nearly all of its revenue from storm water charges to customers on their utility bills. The rates are based on estimated runoff from impervious surfaces on each parcel. In 2011, the City issued $2,600,000 of GO Storm water Utility Revenue bonds to fund a number of projects. Use of Funds The majority of the expenditures of the fund are used to address Federal or State mandates. The utility is also responsible for the portion of the annual street maintenance project related to the sanitary system; in 2019 and 2020 the CIP includes $950,000 and $870,000 respectively for this purpose. Over the five year span of this CIP the water utility is shown to be expending $3,782,000 on the annual street and utility program, this will create pressure on available funding in the Storm Water fund and result in rate increases beyond what has been experienced in recent years. Fund Outlook The five year projection below assumes an annual increase of 10% in the storm water rates beginning in 2019. As additional mandates are created, negative pressure will be placed on the fund resources and additional rate increases may be needed. 27 ver 6-10-19 Financial Analysis: Storm Water Utility 2019 Budget 2020 Budget 2021 estimate 2022 estimate 2023 estimate Revenues: Utility Charges 10%1,976,000$ 2,174,000$ 2,391,000$ 2,630,000$ 2,893,000$ Investment Earnings 1.5%38,000 40,000 27,000 27,000 16,000 Other Revenues 195,000 269,000 292,000 720,000 310,000 Total 2,209,000 2,483,000 2,710,000 3,377,000 3,219,000 Expenses: Personnel Services- Wages 3% 218,420 226,460 233,000 240,000 247,000 Personnel Services- Benefits 3% 58,830 62,470 64,000 66,000 68,000 Total Personnel Services 277,250 288,930 297,000 306,000 315,000 Supplies 2% 46,420 44,270 45,000 46,000 47,000 Services 2% 291,305 500,125 510,000 520,000 530,000 Utilities 2% 64,800 66,800 68,000 69,000 70,000 Repairs & Maint 3% 51,500 54,000 56,000 58,000 60,000 Other operating Costs 2% 31,825 33,065 34,000 35,000 36,000 Depreciation 1,000,000 1,000,000 1,107,000 1,177,000 1,312,000 Non Capitalized Capital outlay Transfers/Admin Fee to General Fund 3% 360,000 370,000 381,000 392,000 404,000 Debt Service - interest 42,650 38,700 34,270 29,370 24,060 Total Expenses 2,165,750 2,395,890 2,532,270 2,632,370 2,798,060 Net Income (loss)43,250 87,110 177,730 744,630 420,940 Addback Depreciation 1,000,000 1,000,000 1,107,000 1,177,000 1,312,000 Less: Debt Service Principal (165,000) (170,000) (175,000) (180,000) (185,000) Less: Capital Outlay -Annual Street Program (950,000) (870,000) (704,000) (507,500) (750,000) Less: Capital Outlay (1,111,200) (1,786,000) (1,119,000) (2,492,000) (1,447,000) Net addition (use) of cash (232,950) (868,890) (9,270) (750,370) 100,940 Beginning Cash Balance 2,902,000 2,669,050 1,800,160 1,790,890 1,040,520 Ending Cash Balance 2,669,050$ 1,800,160$ 1,790,890$ 1,040,520$ 1,141,460$ 28 ver 6-10-19 Park Dedication Fund Fund Description Apple Valley’s subdivision ordinance requires subdivision applicants to dedicate a reasonable portion of land within the development to the public to address infrastructure needs created by the development. In lieu of this dedication of land the City may accept a cash fee for some costs of development. Background Cash payments received are placed in a special fund to be used only for the purposes for which the money was obtained. Cash payments received must be used only for the acquisition and development or improvement of parks, recreational facilities, playgrounds, trails, wetlands, or open space based on the approved park systems plan. Source of Funds The fund receives its revenues from two primary sources; cash payments received from developers and investment earnings. Use of Funds Funds are used for the acquisition and development or improvement of parks, recreational facilities, playgrounds, trails, wetlands, or open space. Cash payments may not be used for ongoing operation or maintenance of parks, recreational facilities, playgrounds, trails, wetlands, or open space. Fund Outlook The Park Dedication Fund has recovered and has a balance in the fund of $2,230,000 at the beginning of 2019. The 2019-2023 CIP includes: The remaining assessments on the property purchases for the Kelley Park expansion which will retire in 2022. Development of Kelley Park Extension of sewer services to Huntington Park 29 ver 6-10-19 Financial Analysis: Park Dedication Fund 2019 2020 2021 2022 2023 Source of Funds Dedication Fees received 150,000$ 250,000$ 250,000$ 250,000$ 250,000$ Investment Earnings 27,900 17,300 15,900 17,700 16,500 Total Source of Funds 177,900$ 267,300$ 265,900$ 267,700$ 266,500$ Use of Funds Parks Special Assessments from the Kelley Park Land Purchase 28,240$ 23,786$ 22,556$ 14,480$ -$ Kelley Park development 2,000,000 Huntington Park sewer connection 300,000 Total Use of Funds 28,240$ 2,023,786$ 22,556$ 14,480$ 300,000$ Net Change 149,660$ (1,756,486)$ 243,344$ 253,220$ (33,500)$ Beginning Cash/ Fund Balance 2,230,889$ 2,380,549$ 624,063$ 867,407$ 1,120,627$ Ending Cash/ Fund Balance 2,380,549$ 624,063$ 867,407$ 1,120,627$ 1,087,127$ 30 ver 6-10-19 Tax Increment Finance Funding Fund Description Tax increment financing is an economic tool established under State law. This fund pertains to projects that are authorized expenditures for tax increment financing as established under State law. Background The laws have changed over the years and have limited applicability. However, the general concept is that the City, under certain conditions, may establish a tax increment district in an area where property values are currently low, typically because the property is undeveloped or is blighted in some way. The City can issue debt to fund certain types of improvements to the property. After the improvements and additional development or redevelopment activity, the property tax value increases. The City then captures this incremental increase in property tax revenue to pay off the debt for the improvements. In some cases, the increments captured exceed the amount necessary to retire the debt for the improvements. In a limited number of those cases, the City can use the excess increment revenues to fund additional eligible tax increment financing projects. Source of Funds The Fund receives its revenues from two primary sources—receipt of tax increments and investment earnings. Estimating the amount of the increment is dependent on accurate forecasting of the future value of the property after it has been improved. In our case, the districts have been established for decades and there is a long history of property valuations after the improvements were made. Apple Valley’s two included districts (TIF 1 & 7) were decertified by 12-31-15. For this document the resources include previously collected and unspent funds. Use of Funds The State law is very restrictive on the types of expenditures that can be used with tax increment revenues and the geographic locations that these expenditures can be made. Generally, the allowed expenditures are for public improvements such as roadways, traffic signals, or parking facilities. Fund Outlook Projects associated with this fund are typically linked with development activity. The projected expenditures in this document assume that certain development activity will occur in the future that would be supported with tax increment backed improvements. The current capital improvement program currently includes the street and utility improvements at the Glazier and 147th Street intersection, leaving approximately 1 million available for other eligible expenditures. 31 ver 6-10-19 Financial Analysis: Tax Increment Finance Funding (Decertified Districts #1 & #7) 2018 2019 2020 2021 2022 2023 Source of Funds Investment Earnings 43,741$ 44,397$ 45,063$ 15,739$ 15,975$ 16,215$ Tax Increments - - - - - - Total Source of Funds 43,741$ 44,397$ 45,063$ 15,739$ 15,975$ 16,215$ Use of Funds Streets & utility Improvements 147th & Glazier Intersection Impr. (Cedar to Galaxie)2,000,000$ Total Use of Funds -$ -$ 2,000,000$ -$ -$ -$ Net Change 43,741$ 44,397$ (1,954,937)$ 15,739$ 15,975$ 16,215$ Beginning Cash/ Fund Balance 2,916,079$ 2,959,820$ 3,004,217$ 1,049,281$ 1,065,020$ 1,080,995$ Ending Cash / Fund Balance 2,959,820$ 3,004,217$ 1,049,281$ 1,065,020$ 1,080,995$ 1,097,210$ 32 ver 6-10-19 Road Improvement Fund Fund Description The Road Improvement Fund accounts for significant capital improvement projects for construction, maintenance, and repair of roadways and pathways. Background The Road Improvement Fund is a mechanism to account for certain portions of roadway improvement projects. It is also important to note that in many cases, the full cost of the roadway project includes many different funding sources. For example, the City’s Utility Funds support portions of the annual street overlay project. For another example, for County roadways, the City pays a portion of the project cost, but large portions of the project may be funded by the County, the State, or other adjoining cities. Source of Funds The Fund receives its revenues from many sources, a large portion of the project costs are shared with the utility funds and other sources, e.g. Municipal State Aid for eligible projects. A portion of the funding identified as property tax levy is included within the General Fund Levy and is transferred each year to the Road Improvement Fund and represents the taxpayer’s support of the annual street program. Use of Funds The City prepares a detailed five year capital improvement plan that outlines all planned renovations and improvements. Significant anticipated projects include a number of street reconstructions, annual street overlay, and traffic signals. Fund Outlook The current Pavement Management Program began with the 2013 construction season. This fund has had a negative balance for many years and is related to a number of years prior to 2010 when the annual Pavement Management Program was without an identified funding source. The projected expenditures over the next 5 years will exceed the revenues available by approximately $1,616,000 requiring transfers from other funds. As the program is developed further additional revenue sources may need to be contemplated to maintain the anticipated management program. The Fund’s outlook could improve with additional transfers from the General Fund positive ending balance, or savings on individual construction projects. 33 ver 6-10-19 Financial Analysis: Road Improvement Fund (2025) 2019 2020 2021 2022 2023 Source of Funds Tax Levy - Transfer from General Fund 3,437,000 3,540,000 3,664,000 3,801,000 3,953,000 General Fund Operating Budget - - - - MSA Maintenance 583,000 599,500 599,500 599,500 600,000 MSA Construction 2,241,000 2,417,000 1,623,000 5,279,000 600,000 Special Assessments 125,000 250,000 - 500,000 - TIF 1 or TIF 7 - 2,000,000 - - - Grants or Other Governments share 2,406,000 80,000 288,000 3,578,000 4,080,000 Water Utility 1,658,000 1,369,000 894,000 494,000 715,000 Sewer Utility 1,146,000 1,392,000 891,000 614,500 845,000 Storm Water Utility 950,000 870,000 704,000 507,500 750,000 Other Funds 114,000 50,000 26,000 25,000 95,000 Transfer from (to) other funds 240,000 389,000 600,000 627,000 Total Source of Funds 12,900,000$ 12,567,500$ 9,078,500$ 15,998,500$ 12,265,000$ Use of Funds Annual Pavement / Infrastructure Program ADA Transition Plan - - - - - JCRR, Lapaz 2nd 6,633,000 - - - - Apple Valley 11th and 12th 4,495,000 - - - - 147th / Glazier instersection improvements - 2,000,000 - - - Cimmarron Rd (phase 1 and 1a)- 5,093,000 - - - Garden View Dr - CR 42 to Whitney - 2,415,000 - - - Cimmarron Rd (phase 2- Surrey Trail)4,707,000 - - 133rd St (Galaxie to Flagstaff)- - 1,510,000 - - AV 3rd (Rdwd, Prk, Juniper)- - - 2,060,000 - Greenleaf 6th & 7th Ph.2 (138th Ct.,Upper 138th Ct,136th St. Ct)- 2,015,000 - CSAH 23 (Cedar)/140th ped overpass - - - 4,000,000 - CSAH 33 (Diamond Path)/ 140th roundabout - - - 563,000 - AV 3rd Walnut Ln (Elm Dr.- Park Ln) Edwood Ln, Park Ln.- - - - 3,015,000 Pedestrian overpass Cedar @ 147th - - - - 4,400,000 Street proj, Greenleaf 6th & 7th - - - - 2,015,000 Street proj, 142nd St. (Cedar to Galaxie)- - - - 1,255,000 Watermain break street patching 50,000 50,000 50,000 50,000 50,000 Subtotal Annual Pavement / Infrastructure Program 11,178,000 9,558,000 6,267,000 8,688,000 10,735,000 34 ver 6-10-19 Financial Analysis: Road Improvement Fund (2025) 2019 2020 2021 2022 2023 (continued) Annual Overlay/Microsurface/Cracksealing Street overlay/resurfacing 408,000 1,484,000 145th St (Pennock to Cedar)189,000 Pennock Lane (145th to 140th)500,000 140th St (Pennock to Cedar)420,000 157th St (Cedar to Galaxie)436,000 Hayes Rd (150th to 140th)769,000 Gantry Ln, Gantry Ct, Genevan Ln, Safari Pass, 121st 1,000,000 127th St (Cedar to Galaxie)650,000 Street microsurface/ crack sealing 583,000 599,500 599,500 599,500 600,000 Subtotal Annual Overlay/Microsurface/Cracksealing 991,000 2,083,500 1,708,500 2,804,500 1,250,000 Recurring Ring Route /Cedar Ave Annual Ring Route concrete repairs 50,000 50,000 50,000 50,000 50,000 Cedar Ave / Ring Route concrete and landscaping - - 30,000 - - Ring Route benches and trash bins - - 81,000 - - Cedar Ave. pedestrian connections 100,000 - - - - Ring Route monument replacement - 72,000 - - - Subtotal Recurring Ring Route /Cedar Ave 150,000 122,000 161,000 50,000 50,000 Recurring Trail Maintenance/ Improvements Trail rehabilitation / resurfacing 81,000 180,000 180,000 180,000 180,000 Trail on 140th South side, Galaxie to Cedar - - - - Metro Red Line Bike & Ped Improvements - - - 123,000 ADA General Improvements 50,000 50,000 50,000 Misc Intersection Improvements 100,000 Subtotal Recurring Trail Maintenance/ Improvements 81,000 280,000 230,000 353,000 230,000 Traffic Signals City signal install 147th @ JCRR 500,000 - - - DC signal CR 42 @ JCRR - 250,000 - - HAWK traffic signal at Greenleaf on Galaxie - - 312,000 - Traffic signal Galaxie at 132nd - - 400,000 - DC signal JCRR at 157th St - - - 250,000 DC signal 157th @ JCRR 250,000 CSAH 42 Traffic Signal / intersection / ped. Upgrades (city share)- - - 3,324,000 - CSAH 38 ATMS Signal Upgrades - - - 162,000 - Subtotal Traffic Signals 500,000 250,000 712,000 3,986,000 - Total Use of Funds 12,900,000$ 12,293,500$ 9,078,500$ 15,881,500$ 12,265,000$ Net Change -$ 274,000$ -$ 117,000$ -$ Beginning Fund Balance (3,855,929)$ (3,855,929)$ (3,581,929)$ (3,581,929)$ (3,464,929)$ Ending Fund Balance (3,855,929)$ (3,581,929)$ (3,581,929)$ (3,464,929)$ (3,464,929)$ 35 ver 6-10-19 Former City Hall Fund (Education Building) Fund Description This Former City Hall Fund accounts for the operations of the former city hall location along with capital improvement projects pertaining to the former city hall property. The City currently leases the property to the St. Mary’s University and the MacPhail Center for Music as education facilities. Background In 2001, the City moved its operations to the Municipal Center location and vacated the former City Hall property. As the City did not have an immediate use for the property, but was also sensitive to the type of new use of the property, the City chose to rent the property. The City continues to have obligations to maintain the facility for the tenants. Source of Funds The fund receives its revenues from two primary sources—rents received from the tenants and investment earnings. Use of Funds Under the current leases, the City assumes all responsibilities for the maintenance of the property including daily maintenance of the interior and exterior space along with the roof structure, the HVAC system, and plumbing. Capital improvements to the building in 2018 included significant improvements; replacing the boiler and HVAC system, bathroom improvements, residing and repainting the exterior, conversion of the former garage space and the replacement of two of the roof sections. Future expenditures include replacement of the system camera, entryway improvements, landscaping improvements, re-carpeting of the St. Mary’s space, roofing replacement in one section and the replacement of the HVAC system. Fund Outlook This fund will expend accumulated fund balance during 2019 and 2020 on the noted improvements, once these are completed many of the more significant improvements will be completed. 36 ver 6-10-19 Financial Analysis: Former City Hall Fund (2090) (Education Building) 2019 2020 2021 2022 2023 Source of Funds Investment Earnings 2,071$ 1,303$ 135$ 281$ 409$ Rents 212,480 212,500 212,500 212,500 223,100 Total Source of Funds 214,551$ 213,803$ 212,635$ 212,781$ 223,509$ Use of Funds Operating Exp: Salaries & Wages Emp. Benefits Supplies 50 50 50 50 50 Telephone 880 910 940 950 960 Contractual Serv.86,970 88,080 88,460 88,850 89,240 Utilities 32,090 33,050 33,500 34,000 34,500 Repairs & Maint.28,590 29,450 29,900 30,300 30,800 Other Exp.130 130 100 100 100 Building Management Fee 50,000 50,000 50,000 50,000 50,000 Subtotal Operating Expense 198,710 201,670 202,950 204,250 205,650 Capital outlay: Security Camera System 12,000 Landscaping & Irrigation System 25,000 McPhail Entryway Replacement 30,000 St. Mary's carpeting 30,000 Roof section 6 18,000 HVAC 6 ton unit replace open ceiling burner 42,000 Subtotal Capital Outlay 67,000$ 90,000$ -$ -$ -$ Total Use of Funds 265,710$ 291,670$ 202,950$ 204,250$ 205,650$ Net Change (51,159)$ (77,867)$ 9,685$ 8,531$ 17,859$ Beginning Fund Balance 138,057$ 86,898$ 9,032$ 18,717$ 27,248$ Ending Fund Balance 86,898$ 9,032$ 18,717$ 27,248$ 45,107$ 2737 ver 6-10-19 (This Page Intentionally Left Blank) 38 ver 6-10-19 CITY OF APPLE VALLEY CAPITAL IMPROVEMENTS PROGRAM 2019-2023 Section 3 5 Year CIP Tables 39 ver 6-10-19 (This Page Intentionally Left Blank) 40 ver 6-10-19 CITY OF APPLE VALLEY CAPITAL IMPROVEMENTS PROGRAM 2019-2023 2019 Projects 41 ver 6-10-19 City of Apple Valley Capital Improvements Program 2019-2023 2019 Projects Dept Division Site Project Name General Fund Municipal Building Fund Future Capital Projects Fund Park Dedication Ice Arena Golf Old City Hall Fund Cemetery Fund Other Sources Total Funding Building and Facility Improvements Tranfer from Future Capital to Municipal Building 202,000$ 202,000$ Tranfer from Future Capital to Road Improvement 220,000$ 220,000$ Muni Cntr Muni Cntr Muni Cntr Western Service Center - Overlay entrance/parking lot -$ Muni Cntr Muni Cntr Muni Cntr Municipal Center PD recarpet 150,000$ 150,000$ Ed Bldng Security Ed Bldng Ed building camera system 12,000$ 12,000$ Ed Bldng Buildings Ed Bldng Landscaping and irrigation system 25,000$ 25,000$ Ed Bldng Buildings Ed Bldng McPhail entryway replacement 30,000$ 30,000$ Parks Arena AVSA Refrigeration plant replacement 1,500,000$ 1,500,000$ 3,000,000$ Parks Comm Cntr Comm Cntr Comm Cntr roof section replacement 46,000$ 46,000$ Parks Comm Cntr Comm Cntr Comm Cntr -Water Heater 28,000$ 28,000$ Parks Comm Cntr Comm Cntr Comm Cntr -Sport Court and Garage Roof 26,000$ 26,000$ Parks Comm Cntr Redwood Redwood boilers 20,000$ 20,000$ Parks Comm Cntr Redwood Redwood fencing 40,000$ 40,000$ Parks Comm Cntr Redwood Redwood drain cover replacment 10,000$ 10,000$ Parks Comm Cntr Senior Cnt Senior Center painting 10,000$ 10,000$ Parks Comm Cntr Senior Cnt Senior Cntr building upgrades 35,000$ 35,000$ Parks Comm Cntr Senior Cnt Senior Cntr -Yosemite Room AV Eq 17,000$ 17,000$ Parks Golf Golf Valleywood building cameras 25,000$ 25,000$ Parks Golf Golf Valleywood clubhouse & exterior lighting 10,000$ 10,000$ Parks Golf Golf Valleywood ceremony chairs 5,000$ 5,000$ Parks Park Mnt JCRPE JCRPE Soccer Stadium roof 6,000$ 6,000$ Parks Park Mnt JCRPE JCRPE gazebo concrete replacement 13,500$ 13,500$ Parks Park Mnt JCRPE JCRPW parking lot chip seal 60,000$ 60,000$ Parks Park Mnt JCRPE JCRPE concessions remodel 60,000$ 60,000$ Parks Park Mnt JCRPE Valley Middle backstop replacements 40,000$ 40,000$ Parks Park Mnt Kelley Kelley Park Land Purchase Special Assess 28,240$ 28,240$ Parks Pools FAC Aquatic Cntr waterslide green & yellow 150,000$ 150,000$ Parks Pools FAC Diamond Brite diving well 200,000$ 200,000$ Parks Pools FAC Aquatic Center drain cover replacement 25,000$ 25,000$ Parks Pools FAC FAC concessions improvements 10,000$ 10,000$ Parks Security Comm Cntr Comm Center security card readers 15,000$ 15,000$ Parks Security Hayes Hayes Arena security card readers 15,000$ 15,000$ Pub Wrks Buildings CMF CMF hallway tile flooring 12,000$ 12,000$ Pub Wrks Buildings CMF CMF old washbay conversion 27,000$ 27,000$ Pub Wrks Buildings CMF CMF restrooms 20,000$ 20,000$ Pub Wrks Buildings CMF CMF roof section 30,000$ 30,000$ Pub Wrks Buildings CMF Office furniture--standing desks 8,000$ 8,000$ Pub Wrks Cemetery Cemetery Cemetery decorative fence 305,000$ 305,000$ Pub Wrks Cemetery Cemetery Cemetery security cameras 15,000$ 15,000$ Pub Wrks Cemetery Cemetery Funeral off-site burial structure feature 50,000$ 50,000$ Pub Wrks Cemetery Cemetery Irrigation extension into new section 6,500$ 6,500$ Pub Wrks Cemetery Cemetery Tree plantings 9,500$ 9,500$ Pub Wrks Cemetery Cemetery Concrete walk way west curb to center 55,000$ 55,000$ Subtotal 493,500$ 550,000$ 422,000$ 28,240$ 1,515,000$ 15,000$ 67,000$ 441,000$ 1,540,000$ 5,071,740$ Capital Technology Info Tech Network Tech IT servers, networking, pc's, etc.96,000$ 96,000$ Info Tech Network Tech IT software & network licenses 181,155$ 181,155$ Info Tech Network Tech IT special projects 50,000$ 50,000$ Subtotal 327,155$ 327,155$ 42 ver 6-10-19 City of Apple Valley Capital Improvements Program 2019-2023 2019 Projects Dept Division Site Project Name Type Description Descrip 2 Ref Number General Fund VERF Charges - (Internal Service Fund) Equip / VERF Expense Golf Water Utility San. Sewer Utility Storm Drainage Utility Other Sources Total Funding Fleet Vehicles and Equipment (appendix B) Com Dev Code Fleet Code Enforcement VERF Charge Fleet Vehicles and Equipment VERF Charge - Internal Service Fund VERF 2,540$ 2,540$ Com Dev Code Fleet Code Enforcment vehicles & equipment Fleet Vehicles and Equipment Replacement VERF -$ Fire Fleet Fire Fire vehicles & equipment Fleet Vehicles and Equipment Replacement VERF 103,400$ 103,400$ Fire Fleet Fire Step van replacement Fleet Vehicles and Equipment Replacement VERF 273,200$ Fire Fleet Fire Rescue truck Fleet Vehicles and Equipment Replacement VERF 273,200$ Fire Fleet Fire SCBA replacement Fleet Vehicles and Equipment Replacement VERF 358,800$ Fire Fleet Fire Fire VERF charge Fleet Vehicles and Equipment VERF Charge - Internal Service Fund VERF 353,100$ 353,100$ Muni Cntr Fleet Muni Cntr Municipal Center vehicles & equipment Fleet Vehicles and Equipment Replacement VERF -$ Muni Cntr Fleet Muni Cntr Municipal Center VERF charge Fleet Vehicles and Equipment VERF Charge - Internal Service Fund VERF 2,620$ 2,620$ Parks Fleet Golf Valleywood cart lease annual payment Fleet Vehicles and Equipment 44,500$ 44,500$ Parks Fleet Golf Valleywood mower & equipment lease annual paymentFleet Vehicles and Equipment 83,450$ 83,450$ Parks Fleet Golf Valleywood vehicles & equipment Fleet Vehicles and Equipment Replacement 140,000$ 140,000$ Parks Fleet Park Mnt Parks Maint vehicles & equipment Fleet Vehicles and Equipment Replacement VERF 293,900$ 293,900$ Parks Fleet Park Mnt Parks Maint VERF charge Fleet Vehicles and Equipment VERF Charge - Internal Service FundReplacement VERF 236,780$ 236,780$ Police Fleet Patrol Police 800 Mhz Radios Fleet Vehicles and Equipment Replacement VERF 328,000$ 328,000$ Police Fleet Patrol Police vehicles & equipment Fleet Vehicles and Equipment Replacement VERF 238,200$ 238,200$ Police Fleet Patrol Police VERF charge Fleet Vehicles and Equipment VERF Charge - Internal Service Fund VERF 238,220$ 238,220$ Pub Wrks Fleet EngineeringEngineering vehicles & equipment Fleet Vehicles and Equipment Replacement VERF -$ -$ Pub Wrks Fleet EngineeringEngineering VERF charge Fleet Vehicles and Equipment VERF Charge - Internal Service FundReplacement VERF 10,250$ 10,250$ Pub Wrks Fleet Fleet Fleet Maint vehicles & equipment Fleet Vehicles and Equipment Replacement VERF -$ -$ Pub Wrks Fleet Fleet Fleet Maint VERF charge Fleet Vehicles and Equipment VERF Charge - Internal Service FundReplacement VERF 2,850$ 2,850$ Pub Wrks Fleet InspectionsBuilding Inspections vehicles & equipment Fleet Vehicles and Equipment Replacement VERF -$ -$ Pub Wrks Fleet InspectionsBuilding Inspections VERF charge Fleet Vehicles and Equipment VERF Charge - Internal Service FundReplacement VERF 12,600$ 12,600$ Pub Wrks Fleet Nat Res Natural Resources vehicles & equipment Fleet Vehicles and Equipment Replacement VERF -$ -$ Pub Wrks Fleet Nat Res Natural Resources VERF charge Fleet Vehicles and Equipment VERF Charge - Internal Service FundReplacement VERF 4,500$ 4,500$ Pub Wrks Fleet Storm DU Storm Utility vehicles & equipment # 604 Fleet Vehicles and Equipment Replacement VERF 23,200$ 23,200$ Pub Wrks Fleet Streets Sewer Jet/ vac Fleet Vehicles and Equipment 215,000$ 215,000$ 430,000$ Pub Wrks Fleet Streets Blacktop roller Fleet Vehicles and Equipment 17,000$ 17,000$ Pub Wrks Fleet Streets Streets vehicles & equipment Fleet Vehicles and Equipment Replacement VERF 304,220$ 304,220$ Pub Wrks Fleet Streets Streets VERF charge Fleet Vehicles and Equipment VERF Charge - Internal Service FundReplacement VERF 185,000$ 185,000$ Pub Wrks Fleet Utilities Water Pickups # 419, #421 Fleet Vehicles and Equipment Replacement VERF 99,000$ 99,000$ Subtotal 17,000$ 1,048,460$ 2,172,920$ 267,950$ 99,000$ 215,000$ 238,200$ 4,058,530$ Parks, Playgrounds, Paths, Open Space Parks Park Mnt Forests Park reforestation Parks, Playgrounds, Paths, Open Space maint Rehabilitation 10,000$ 10,000$ Parks Park Mnt Play Park plastic playground timbers Parks, Playgrounds, Paths, Open Space Maint Rehabilitation -$ Subtotal 10,000$ -$ 10,000$ Ponds, Natural Resources, and Environment Pub Wrks Storm DU Lakes Cobblestone Manor impr. (AL-P3)Ponds, Natural Resources, and Environment 213,000$ 75,000$ 288,000$ Pub Wrks Storm DU Ponds Pond easement acquisition Ponds, Natural Resources, and Environment 17.17 50,000$ 50,000$ Pub Wrks Storm DU Ponds Falcon Ridge rain garden Ponds, Natural Resources, and Environment 20,000$ 20,000$ Pub Wrks Storm DU Ponds Sunset Pond improvements (Alimagnet)Ponds, Natural Resources, and Environment 185,000$ 75,000$ 260,000$ Pub Wrks Storm DU Ponds Briar Oaks Improvements Ponds, Natural Resources, and Environment 70,000$ 70,000$ Pub Wrks Storm DU Ponds Storm pond sediment removal Ponds, Natural Resources, and Environment Rehabilitation 19.16 90,000$ 90,000$ Subtotal 628,000$ 150,000$ 778,000$ 43 ver 6-10-19 City of Apple Valley Capital Improvements Program 2019-2023 2019 Projects Dept Division Site Project Name General Fund Special Assessments Water Utility San. Sewer Utility Storm Drainage Utility Street Light Utility Road Improvement MSA Maintenance MSA Construction Muncipal State Aid Cemetery Fund Grant Funding Dakota County Other Govt Total Funding Street and Utility Improvements Street reconstruction -$ Pub Wrks Street Imp SR 01 Street project G/F levy allocation 3,437,000$ (3,437,000)$ -$ Pub Wrks Street Imp SR 03 Apple Valley 11th and 12th 915,000$ 959,000$ 638,000$ 25,000$ 1,958,000$ 4,495,000$ Pub Wrks Street Imp SR 07 JCRR, Lapaz 2nd 693,000$ 187,000$ 312,000$ 89,000$ 1,209,000$ 2,116,000$ 2,116,000$ 1,597,000$ 430,000$ 6,633,000$ -$ Street overlay/resurfacing:-$ Pub Wrks Street Imp SR 09 Trail rehabilitation 32,000$ 49,000$ 49,000$ 81,000$ Pub Wrks Street Imp SR 10 Street overlay/resurfacing (142nd St)408,000$ 408,000$ Pub Wrks Street Imp SR 11 Street microsurface/ crack sealing 583,000$ -$ 583,000$ 583,000$ Pub Wrks Signal SR 06 City signal install 147th @ JCRR 125,000$ 125,000$ 125,000$ 250,000$ 500,000$ Pub Wrks Street Imp SR 16 Cedar Ave. Entrance Monument -$ Pub Wrks Street Imp 147th and Glazier intersection improvements -$ Pub Wrks Street Imp Annual Ring Route concrete repairs 50,000$ 50,000$ Pub Wrks Street Imp Cedar Ave. pedestrian connections 20,000$ 80,000$ 80,000$ 100,000$ Finance Finance Subdivision improvements 100,000$ 100,000$ Pub Wrks Street Imp Water main break street patching 50,000$ 50,000$ Subtotal 3,437,000$ 225,000$ 1,658,000$ 1,146,000$ 950,000$ 114,000$ 240,000$ 583,000$ 2,241,000$ 2,824,000$ 1,847,000$ 129,000$ 559,000$ 13,000,000$ Utility Infrastructure Preservation Pub Wrks Lights UI 10 Ring Route street light painting 16,000$ 16,000$ Pub Wrks San Sewer UI 06 Lift 1 pump replacement (3 of 3)60,000$ 60,000$ Pub Wrks Storm DU UI 12 General stormwater improvements 100,000$ 100,000$ Pub Wrks Water UI 01 Well Maint Wells 6, 11, 20 140,000$ 140,000$ Pub Wrks Water UI 02 WTP Pump Maint - LZP4 15,000$ 15,000$ Pub Wrks Water UI 03 Nordic Booster Station pump rehab 14,000$ 14,000$ Pub Wrks Water UI 04 Water meter system replacement 2,000,000$ 2,000,000$ Pub Wrks Water UI 09 Fiber network extension 40,000$ 40,000$ 80,000$ Pub Wrks Water UI 11 Gate valve replacements 25,000$ 25,000$ Pub Wrks Water UI 09 Asset Management software 20,000$ 7,000$ 7,000$ 7,000$ 7,000$ 7,000$ 55,000$ Pub Wrks Water Nordic Booster Station pump inspection 14,000$ 14,000$ Pub Wrks Water Palomino Reservoir emergency electrical 5,000$ 5,000$ Pub Wrks Water Well 11 Driveway 10,000$ 10,000$ Pub Wrks Water WTP deicing cables 21,500$ 21,500$ Pub Wrks Water DNR Groundwter monitoring well 30,000$ 30,000$ Pub Wrks Water Hunters Wood check vaolves 8,000$ 8,000$ Pub Wrks Water Farquar sluice gate 25,000$ 25,000$ Pub Wrks Water Briar Oaks easements & erosion impts 25,000$ 25,000$ Pub Wrks Water Cedar Knolls pump upgrade 45,000$ 45,000$ Pub Wrks Water 133rd/ Gossamer pipe repair 35,000$ 35,000$ Subtotal 20,000$ -$ 2,321,500$ 107,000$ 245,000$ 23,000$ 7,000$ 2,723,500$ 44 ver 6-10-19 CITY OF APPLE VALLEY CAPITAL IMPROVEMENTS PROGRAM 2019-2023 2020 Projects 45 ver 6-10-19 City of Apple Valley Capital Improvements Program 2019-2023 2020 Projects Dept Division Site Project Name General Fund Municipal Building Fund Future Capital Projects Fund Park Dedication Ice Arena Golf Liquor Old City Hall Fund Cemetery Fund Other Sources Total Funding Building and Facility Improvements Tranfer from Future Capital to Municipal Building 202,000$ 202,000$ Fire Fire F Station Fire Station 1 roof replacement 61,000$ 61,000$ Fire Fire F Station Fire Station 3 apparatus bay floor 30,000$ 30,000$ Fire Fire F Station Fire Station 3 roof relacement 44,500$ 44,500$ Fire Fire F Station Fire Station reconfiguration / construction 500,000$ 500,000$ Liquor Liquor Store 1 Liquor 1 three door cooler 7,500$ 7,500$ Liquor Liquor Store 3 Liquor 3 three door coolers 15,000$ 15,000$ Muni Cntr HVAC Muni Cntr Municipal Center PD HVAC phase 2 60,000$ 60,000$ Muni Cntr Muni Cntr Muni Cntr Municipal Center Basement Office Expansion 800,000$ 800,000$ Ed Bldng Buildings Ed Bldng St. Mary's carpeting 30,000$ 30,000$ Ed Bldng Buildings Ed Bldng Roof section 6 18,000$ 18,000$ Ed Bldng Buildings Ed Bldng HVAC 6 ton unit replace open ceiling burner 42,000$ 42,000$ Parks Arena AVSA Sports Arena lobby enclosure 45,000$ 45,000$ 90,000$ Parks Arena AVSA Rental skate replacement 3,750$ 3,750$ 7,500$ Parks Arena Hayes Hayes Arena cooling tower 90,000$ 90,000$ Parks Comm Cntr Comm CntrComm Cntr rental room tables & chairs 6,000$ 6,000$ Parks Comm Cntr Comm CntrComm Cntr hardwood gym divider curtains 45,000$ 45,000$ Parks Comm Cntr Redwood Redwood diving board replacement 5,000$ 5,000$ Parks Comm Cntr Senior Cnt Senior Center boiler 25,000$ 25,000$ Parks Golf Golf Irrigation system replacement 900,000$ 900,000$ Parks Golf Golf Range equipment 10,000$ 10,000$ Parks Golf Golf Clubhouse appliance replacement 7,000$ 7,000$ Parks Golf Golf Banquet/ Bar/ Patio furniture 7,000$ 7,000$ Parks Golf Golf Clubhouse A/V equipment 15,000$ 15,000$ Parks Park Mnt Cobble Overlay Cobblestone Paths 90,000$ 90,000$ Parks Park Mnt JCRPE JCRPE Legion Field press box roof 6,000$ 6,000$ Parks Park Mnt JCRPE JCRPE restroom facility 60,000$ 60,000$ Parks Park Mnt Kelley Kelley Park Land Purchase Special Assess 23,786$ 23,786$ Pub Wrks Buildings CMF CMF building windows 20,000$ 20,000$ Pub Wrks Buildings CMF CMF vehicle hoists Bay #3 27,000$ 27,000$ Parks Facilities Kelley Kelley Park Improvements 2,000,000$ 2,000,000$ Parks Facilities TBD Pickleball Courts 250,000$ 250,000$ Pub Wrks Cemetery Cemetery Concrete walk way east curb to center 55,000$ 55,000$ Pub Wrks Cemetery Cemetery Columbarium 50,000$ 50,000$ Pub Wrks Cemetery Cemetery Boulder development area 45,000$ 45,000$ Subtotal 101,000$ 378,500$ 1,752,000$ 2,023,786$ 138,750$ 939,000$ 22,500$ 90,000$ 150,000$ 48,750$ 5,644,286$ Capital Technology Info Tech Network Tech IT servers, networking, pc's, etc.87,000$ 87,000$ Info Tech Network Tech IT software & network licenses 185,105$ 185,105$ Info Tech Network Tech IT special projects 60,000$ 60,000$ Parks Comm Cntr Tech Comm Cntr rental room audio/visual equip 10,000$ 10,000$ Parks Comm Cntr Tech Senior Cntr audio/visual equipment 20,000$ 20,000$ Subtotal 362,105$ 362,105$ 46 ver 6-10-19 City of Apple Valley Capital Improvements Program 2019-2023 2020 Projects Dept Division Site Project Name General Fund VERF Charges - (Internal Service Fund) Equip / VERF Expense Ice Arena Golf Water Utility San. Sewer Utility Storm Drainage Utility Other Sources Total Funding Fleet Vehicles and Equipment (appendix B) Com Dev Code Fleet Code Enforcement VERF Charge 2,620$ 2,620$ Com Dev Code Fleet Code Enforcment vehicles & equipment -$ Fire Fleet Fire Fire vehicles & equipment 94,600$ 94,600$ Fire Fleet Fire Fire VERF charge 388,400$ 388,400$ Muni Cntr Fleet Muni Cntr Municipal Center vehicles & equipment -$ Muni Cntr Fleet Muni Cntr Municipal Center VERF charge 2,690$ 2,690$ Parks Arena Hayes Hayes Arena ice resurfacer 150,000$ 150,000$ Parks Fleet Golf Valleywood cart lease annual payment 44,500$ 44,500$ Parks Fleet Golf Valleywood mower & equipment lease annual payment 83,450$ 83,450$ Parks Fleet Golf Valleywood vehicles & equipment 80,000$ 80,000$ Parks Fleet Park Mnt Parks Maint vehicles & equipment 142,400$ 142,400$ Parks Fleet Park Mnt Parks Maint VERF charge 236,700$ 236,700$ Police Fleet Patrol Police 800 Mhz Radios -$ Police Fleet Patrol Police vehicles & equipment 365,200$ 365,200$ Police Fleet Patrol Police VERF charge 262,000$ 262,000$ Pub Wrks Fleet EngineeringEngineering vehicles & equipment -$ -$ Pub Wrks Fleet EngineeringEngineering VERF charge 10,510$ 10,510$ Pub Wrks Fleet Fleet Fleet Maint vehicles & equipment 11,600$ 11,600$ Pub Wrks Fleet Fleet Fleet Maint VERF charge 5,700$ 5,700$ Pub Wrks Fleet Utilities JD 991 Mower (Cost share with Fleet VERF)11,000$ 11,000$ Pub Wrks Fleet InspectionsBuilding Inspections vehicles & equipment -$ -$ Pub Wrks Fleet InspectionsBuilding Inspections VERF charge 12,980$ 12,980$ Pub Wrks Fleet Nat Res Natural Resources vehicles & equipment -$ -$ Pub Wrks Fleet Nat Res Natural Resources VERF charge 4,610$ 4,610$ Pub Wrks Fleet Storm DU Storm Utility vehicles & equipment -$ Pub Wrks Fleet Streets Streets vehicles & equipment 183,900$ 183,900$ Pub Wrks Fleet Streets Streets VERF charge 194,370$ 194,370$ Pub Wrks Fleet Utilities Sewer vehicles #418 42,500$ 42,500$ Pub Wrks Fleet Water 3/4 ton pick-up # 408 42,500$ 42,500$ Subtotal -$ 1,120,580$ 797,700$ 150,000$ 207,950$ 53,500$ 42,500$ -$ -$ 2,372,230$ Parks Park Mnt Forests Park reforestation 10,000$ 10,000$ Subtotal 10,000$ -$ 10,000$ Ponds, Natural Resources, and Environment Pub Wrks Storm DU Ponds Erickson Park stormwater improvements (Long/ Farquar)160,000$ 100,000$ 260,000$ Pub Wrks Storm DU Ponds Redwood Pond improvements (Keller Lake)276,000$ 109,000$ 385,000$ Pub Wrks Storm DU Ponds Pond easement acquisition 50,000$ 50,000$ Pub Wrks Storm DU Ponds Storm pond sediment removal 52,000$ 52,000$ Pub Wrks Storm DU Ponds Storm water monitoring improvements (Whitney Pond)69,000$ 69,000$ Subtotal 607,000$ 209,000$ 816,000$ 47 ver 6-10-19 City of Apple Valley Capital Improvements Program 2019-2023 2020 Projects Dept Division Site Project Name General Fund TIF Funding Special Assessments Water Utility San. Sewer Utility Storm Drainage Utility Street Light Utility Road Improvement MSA Maintenance MSA Construction Muncipal State Aid Other Govt Total Funding Street and Utility Improvements Street reconstruction Pub Wrks Street Imp SR 01 Street project G/F levy allocation 3,540,000$ (3,540,000)$ -$ Pub Wrks Street Imp SR 04 Cimmarron Rd (phase 1)563,000$ 594,000$ 600,000$ 20,000$ 1,501,000$ 3,278,000$ Pub Wrks Street Imp SR 05 Cimmarron Rd (phase 1a)324,000$ 342,000$ 270,000$ 15,000$ 864,000$ 1,815,000$ Pub Wrks Street Imp SR 05 Gardenview (Whitney to 42)432,000$ 456,000$ 15,000$ 1,512,000$ 1,512,000$ 2,415,000$ Pub Wrks Street Imp 147th and Glazier intersection improvements 2,000,000$ 2,000,000$ -$ Street overlay / resurfacing:-$ Pub Wrks Street Imp SR 06 Overlay Garden View Dr - CR 46 to Whitney 550,000$ 550,000$ 550,000$ Pub Wrks Street Imp Overlay Garden View Dr - CR 42 to Walnut 355,000$ 355,000$ 355,000$ Pub Wrks Street Imp Overlay Lac Lavon Shores (Highveiw/Hopewell/Hyacinth 416,000$ 416,000$ Pub Wrks Street Imp Overlay 134th St (140th to Gardenview) & Hughes Ct 163,000$ 163,000$ Pub Wrks Street Imp Misc Interesction Improvements 100,000$ 100,000$ Pub Wrks Street Imp SR 09 Street microsurface/ crack sealing 599,500$ 599,500$ 599,500$ Pub Wrks Street Imp Annual Ring Route concrete repairs 50,000$ 50,000$ Pub Wrks Street Imp Ring Route monument replacement 72,000$ 72,000$ Pub Wrks Street Imp Trail resurfacing 100,000$ 80,000$ 180,000$ Pub Wrks Street Imp DC signal CR 42 @ JCRR 250,000$ 250,000$ Finance Finance Subdivision improvements 100,000$ 100,000$ Pub Wrks Street Imp Water main break street patching 50,000$ 50,000$ Subtotal 3,540,000$ 2,000,000$ 350,000$ 1,369,000$ 1,392,000$ 870,000$ 50,000$ (274,000)$ 599,500$ 2,417,000$ 3,016,500$ 80,000$ 12,393,500$ Utility Infrastructure Preservation Pub Wrks Lights UI 04 Ring Route street light painting 16,000$ 16,000$ Pub Wrks Storm DU UI 05 Lift Station, Storm No. 3 (Farquar) Rehab 790,000$ 790,000$ Pub Wrks Storm DU UI 07 General stormwater improvements 100,000$ 100,000$ Pub Wrks Storm DU Highwood Way catch basin/ pipe repair 50,000$ 50,000$ Pub Wrks Storm DU Alimagnet weed/ leaf device 30,000$ 30,000$ Pub Wrks Water UI 01 Well Maint Wells 4, 13 and 16 105,000$ 105,000$ Pub Wrks Water UI 02 WTP Pump Maint - HZP4 16,000$ 16,000$ Pub Wrks Water UI 03 Water Reservoir Maint Longridge 900,000$ 900,000$ Pub Wrks Water UI 05 Fiber network extension 40,000$ 40,000$ 80,000$ Pub Wrks Water UI 06 Gate valve replacements 30,000$ 30,000$ Pub Wrks Water Nordic booster A/C replacement 15,000$ 15,000$ Pub Wrks Water Palomino Tower wash/ inspect 8,800$ 8,800$ Pub Wrks Water Utility garage door replace 12,000$ 12,000$ Pub Wrks Water Well 10 AC 10,000$ 10,000$ Pub Wrks Water Install valve 135th/ Foliage 20,000$ 20,000$ Pub Wrks Water Water meter replacement 2,000,000$ 2,000,000$ Pub Wrks Water Diamond Path water main 330,000$ 330,000$ Pub Wrks Water Irrigation sensors (conservation grant)10,000$ 10,000$ Pub Wrks Water Well 19 AC 7,000$ 7,000$ Pub Wrks Water GPS Unit/ Software 15,000$ 15,000$ Pub Wrks San Sewer Intercommunity flow meter w Eagan 35,000$ 35,000$ Pub Wrks San Sewer Lift Station 7 controls, landscape 65,000$ 65,000$ Pub Wrks San Sewer Lift 10, Pump 2 replacement 10,000$ 10,000$ Subtotal 3,518,800$ 150,000$ 970,000$ 16,000$ 4,654,800$ 48 ver 6-10-19 CITY OF APPLE VALLEY CAPITAL IMPROVEMENTS PROGRAM 2019-2023 2021 Projects 49 ver 6-10-19 City of Apple Valley Capital Improvements Program 2019-2023 2021 Projects Dept Division Site Project Name General Fund Municipal Building Fund Future Capital Projects Fund Park Dedication Ice Arena Water Utility San. Sewer Utility Storm Drainage Utility Cemetery Fund Other Sources Total Funding Building and Facility Improvements Tranfer from Future Capital to Municipal Building 218,000$ 218,000$ Tranfer from Future Capital to Road Improvement 389,000$ 389,000$ Fire Fire F Station Fire Station 1 bay pit repair 60,000$ 60,000$ Fire Fire F Station Fire Station 2 roof relacement 44,500$ 44,500$ Fire Fire F Station Fire Station reconfiguration construction 4,500,000$ 4,500,000$ Muni Cntr Muni Cntr Muni Cntr Western Service Center - Overlay entrance/parking lot 120,000$ 120,000$ Muni Cntr Muni Cntr Muni Cntr Municipal Center PD training room area 56,000$ 56,000$ Muni Cntr Muni Cntr Muni Cntr Municipal Center campus add PD garage -$ Muni Cntr Muni Cntr Muni Cntr Municipal Center roof replacement 150,000$ 150,000$ Muni Cntr Muni Cntr Muni Cntr Municipal Center recarpet 200,000$ 200,000$ Parks Arena AVSA AVSA lockerroom rubber 30,000$ 30,000$ Parks Arena AVSA AVSA Scoreboard replacement 15,000$ 15,000$ Parks Arena Hayes Hayes Arena artificial turf 140,000$ 140,000$ Parks Arena Hayes Hayes Arena sound system 30,000$ 30,000$ Parks Comm Cntr Comm CntrComm Cntr kitchen & conf room appliances 7,000$ 7,000$ Parks Comm Cntr Comm CntrComm Cntr rental room tables & chairs 6,000$ 6,000$ Parks Comm Cntr Comm CntrComm Cntr sport court gym main curtain 51,000$ 51,000$ Parks Comm Cntr Comm CntrComm Cntr caulk/ sealant/ masonry 34,000$ 34,000$ Parks Comm Cntr Comm CntrComm Cntr flooring 40,000$ 40,000$ Parks Comm Cntr Redwood Redwood HVAC replacement -$ Parks Comm Cntr Redwood Redwood front doors -$ Parks Comm Cntr Redwood Redwood flooring -$ Parks Comm Cntr Senior CntrSenior Center cooling tower 10,000$ 10,000$ Parks Comm Cntr Senior CntrSenior Center flooring 50,000$ 50,000$ Parks Comm Cntr Senior CntrSenior Center Concrete Dumpster Area 50,000$ 50,000$ Parks Comm Cntr Teen Cntr Teen Cntr (JCRP) roof replacement 85,000$ 85,000$ Parks Pools FAC Aquatic Cntr lifeguard shade structures 15,000$ 15,000$ Parks Pools FAC Aquatic Cntr convection oven 10,000$ 10,000$ Parks Park Mnt Quarry Upgrade Quarry backstop -$ Parks Park Mnt JCRPE JCPRE new maintenance facility 1,050,000$ 1,050,000$ Parks Park Mnt JCRPE JCRPE new LED lighting 900,000$ 900,000$ Parks Park Mnt JCRPE JCRPE Legion Field roof 14,000$ 14,000$ Parks Park Mnt Kelley Kelley Park Land Purchase Special Assess 22,556$ 22,556$ Pub Wrks Buildings CMF CMF building windows 9,500$ 9,500$ Pub Wrks Buildings CMF CMF vehicle hoists Bay #5 26,000$ 26,000$ Pub Wrks Buildings CMF Upgrade AccuBrine machine 35,400$ 35,400$ Pub Wrks Cemetery Cemetery Cemetery Master Plan improvmeents 25,000$ 25,000$ Pub Wrks Cemetery Cemetery Veterans Memorial area with flags 50,000$ 50,000$ Pub Wrks HVAC CMF CMF Parks/ Storage bldg unit heater #2 16,000$ 16,000$ Pub Wrks HVAC CMF CMF Police/ Storage bldg unit heater #1 15,500$ 15,500$ Pub Wrks HVAC CMF CMF Streets / Storage bldg unit heater #3 16,000$ 16,000$ Subtotal 38,000$ 962,900$ 6,277,000$ 22,556$ 215,000$ 75,000$ 900,000$ 8,490,456$ Capital Technology Info Tech Network Tech IT servers, networking, pc's, etc.105,000$ 105,000$ Info Tech Network Tech IT software & network licenses 175,000$ 175,000$ Info Tech Network Tech IT special projects 70,000$ 70,000$ Pub Wrks Software Tech Asset Management Citizen App 5,000$ 5,000$ 5,000$ 5,000$ 20,000$ Subtotal 355,000$ 5,000$ 5,000$ 5,000$ 370,000$ 50 ver 6-10-19 City of Apple Valley Capital Improvements Program 2019-2023 2021 Projects Dept Division Site Project Name General Fund VERF Charges - (Internal Service Fund) Equip / VERF Expense Golf San. Sewer Utility Storm Drainage Utility Other Sources Total Funding Fleet Vehicles and Equipment (appendix B) Com Dev Code Fleet Code Enforcement VERF Charge 2,700$ 2,700$ Com Dev Code Fleet Code Enforcment vehicles & equipment -$ Fire Fleet Fire Fire vehicles & equipment 58,200$ 58,200$ Fire Fleet Fire Aerial truck replacement 915,400$ 915,400$ Fire Fleet Fire 800 Mhz radio replacement -$ -$ Fire Fleet Fire Fire VERF charge 407,800$ 407,800$ Muni Cntr Fleet Muni Cntr Municipal Center vehicles & equipment -$ Muni Cntr Fleet Muni Cntr Municipal Center VERF charge 2,760$ 2,760$ Parks Fleet Golf Valleywood cart lease annual payment 44,500$ 44,500$ Parks Fleet Golf Valleywood mower & equipment lease annual payment 83,450$ 83,450$ Parks Fleet Golf Valleywood vehicles & equipment 95,000$ 95,000$ Parks Fleet Park Mnt Parks Maint vehicles & equipment 279,000$ 279,000$ Parks Fleet Park Mnt Parks Maint VERF charge 242,620$ 242,620$ Police Fleet Patrol Police vehicles & equipment 345,500$ 345,500$ Police Fleet Patrol Police VERF charge 288,200$ 288,200$ Pub Wrks Fleet EngineeringEngineering vehicles & equipment -$ -$ Pub Wrks Fleet EngineeringEngineering VERF charge 10,770$ 10,770$ Pub Wrks Fleet Fleet Fleet Maint vehicles & equipment -$ -$ Pub Wrks Fleet Fleet Fleet Maint VERF charge 6,560$ 6,560$ Pub Wrks Fleet InspectionsBuilding Inspections vehicles & equipment -$ -$ Pub Wrks Fleet InspectionsBuilding Inspections VERF charge 13,370$ 13,370$ Pub Wrks Fleet Nat Res Natural Resources vehicles & equipment -$ -$ Pub Wrks Fleet Nat Res Natural Resources VERF charge 4,730$ 4,730$ Pub Wrks Fleet Sewer Message Board # 427 19,200$ 19,200$ Pub Wrks Fleet Sewer Versa Vac # 403 57,400$ 57,400$ Pub Wrks Fleet Storm DU Storm Utility vehicles & equipment -$ Pub Wrks Fleet VanTech Anti-ice slide in unit for plow truck 16,000$ 16,000$ Pub Wrks Fleet F 08 Streets wire feed welder 9,500$ -9,500$ Pub Wrks Fleet Streets Streets vehicles & equipment 143,800$ 143,800$ Pub Wrks Fleet Streets Streets VERF charge 348,400$ 348,400$ Pub Wrks Fleet Utilities Water & Sewer vehicles & equipment -$ Pub Wrks Water Utilities 3/4 ton pick-ups #412, 414 77,000$ 77,000$ Subtotal 25,500$ 1,327,910$ 1,741,900$ 222,950$ 153,600$ 3,471,860$ Parks, Playgrounds, Paths, Open Space Parks Park Mnt Forests Park reforestation 10,000$ 10,000$ Parks Park Mnt Play Park play structure 130,000$ 130,000$ Parks Park Mnt JCRPW Park, JCRPW pickleball courts -$ Parks Park Mnt Fields Park, Tintah soccer field irrigation -$ Parks Park Mnt Park Park, Wildwood Tennis Courts 140,000$ 140,000$ Parks Park Mnt Park Park, upgrades to Parks builldings 50,000$ 50,000$ Parks Park Mnt Trails Park trail overlays 150,000$ 150,000$ 51 ver 6-10-19 Subtotal 480,000$ -$ -$ -$ -$ -$ -$ 480,000$ Ponds, Natural Resources, and Environment Pub Wrks Storm DU Ponds Alimagnet Park/ Edgewood & Refleciton Rd improvements 30,000$ 30,000$ Pub Wrks Storm DU Ponds EVR-P7 & P55 outlet mods/ infiltration bench improvements 82,000$ 82,000$ 164,000$ Pub Wrks Storm DU Ponds Pond easement acquisition 50,000$ 50,000$ Pub Wrks Storm DU Ponds Regatta, JCRP & City Hall pond improvements 150,000$ 150,000$ 300,000$ Pub Wrks Storm DU Ponds Storm pond sediment removal 52,000$ 52,000$ Pub Wrks Storm DU Ponds Storm water monitoring improvements (Keller Lake)20,000$ 20,000$ Pub Wrks Storm DU Ponds Pennock Park improvments (LK-003-031)203,000$ 203,000$ Subtotal -$ -$ -$ -$ -$ 587,000$ 232,000$ 819,000$ 52 ver 6-10-19 City of Apple Valley Capital Improvements Program 2019-2023 2021 Projects Dept Division Site Project Name General Fund Future Capital Projects Fund Special Assessments Water Utility San. Sewer Utility Storm Drainage Utility Street Light Utility Road Improvement MSA Maintenance MSA Construction Muncipal State Aid Dakota County Federal Funding Other Govt Total Funding Street and Utility Improvements Street reconstruction -$ Pub Wrks Street Imp SR 01 Street project G/F levy allocation 3,664,000$ (3,664,000)$ -$ Cimmaron Road Phase 2 844,000$ 891,000$ 704,000$ 16,000$ 2,252,000$ 4,707,000$ Pub Wrks Street Imp Street proj. 133rd St (Galaxie to Flagstaff)10,000$ 1,500,000$ 1,510,000$ Street overlay/resurfacing:-$ -$ Pub Wrks Street Imp SR 06 145th St (Pennock to Cedar)189,000$ 189,000$ 189,000$ Pub Wrks Street Imp SR 06 Pennock Lane (145th to 140th)500,000$ 500,000$ 500,000$ Pub Wrks Street Imp SR 06 140th St (Pennock to Cedar)420,000$ 420,000$ 420,000$ Pub Wrks Street Imp SR 07 Street microsurface/ crack sealing 600,000$ 600,000$ 600,000$ Pub Wrks Street Imp Annual Ring Route concrete repairs 50,000$ 50,000$ Pub Wrks Street Imp Cedar Ave/ Ring Route concrete & landscape 20,000$ 10,000$ 10,000$ 30,000$ Pub Wrks Street Imp ADA General Improvements 50,000$ 50,000$ Pub Wrks Street Imp HAWK traffic signal at Greenleaf on Galaxie 114,000$ 114,000$ 198,000$ 312,000$ Traffic Signal (Galaxie & 132nd)400,000$ 400,000$ 400,000$ Pub Wrks Street Imp SR 16 Cedar Ave. Entrance Monument 60,000$ 60,000$ Pub Wrks Street Imp Ring Route benches and trash bins 81,000$ 81,000$ Pub Wrks Street Imp Trail resurfacing 100,000$ 80,000$ 80,000$ 180,000$ Finance Finance Subdivision improvements 100,000$ 100,000$ Pub Wrks Street Imp Water main break street patching 50,000$ 50,000$ Subtotal 3,664,000$ 60,000$ 100,000$ 894,000$ 891,000$ 704,000$ 26,000$ 389,000$ 600,000$ 1,623,000$ 2,223,000$ 90,000$ 288,000$ 9,239,000$ Utility Infrastructure Preservation Pub Wrks Lights UI 05 Ring Route street light painting 17,000$ 17,000$ Pub Wrks Storm DU UI 07 General stormwater improvements 110,000$ 110,000$ Pub Wrks Storm DU Pilot Knob structural BMP device 160,000$ 40,000$ 40,000$ 200,000$ Pub Wrks Storm DU Fawn Ridge Court insulate water service line 25,000$ 25,000$ Pub Wrks Water UI 01 Well Maint Wells 7, 9, and 19 155,000$ 155,000$ Pub Wrks Water UI 02 WTP Pump Maint - HZP2 16,000$ 16,000$ Pub Wrks Water UI 03 Water Reservoir Maint Palomino 200,000$ 200,000$ Pub Wrks Water UI 04 Well 1 & 3 electrical upgrade 65,000$ 65,000$ Pub Wrks Water UI 05 Fiber network extension 40,000$ 40,000$ 80,000$ Pub Wrks Water UI 06 Gate valve replacements 30,000$ 30,000$ Pub Wrks Water UI 03 Pressure station rehab GVD & 137th St 100,000$ 100,000$ Pub Wrks Water UI 06 Water Reservoir Maint Quarry Pt 226,000$ 226,000$ Pub Wrks Water Fiber to Wells 8, 12, 13, Herald Way for SCADA 75,000$ 75,000$ Pub Wrks San Sewer Lift SCADA upgrade software, hardware, repeaters 250,000$ 250,000$ Pub Wrks San Sewer CIPP sanitary sewer townhome mains 146th St Crt 200,000$ 200,000$ Subtotal 907,000$ 490,000$ 295,000$ 17,000$ 40,000$ 40,000$ 1,749,000$ 53 ver 6-10-19 CITY OF APPLE VALLEY CAPITAL IMPROVEMENTS PROGRAM 2019-2023 2022 Projects 54 ver 6-10-19 City of Apple Valley Capital Improvements Program 2019-2023 2022 Projects Dept Division Site Project Name General Fund Municipal Building Fund Future Capital Projects Fund Park Dedication Ice Arena Cemetery Fund Total Funding Building and Facility Improvements Tranfer from Future Capital to Municipal Building 225,000$ 225,000$ Fire Fire F Station Fire Station 2 HVAC replacement 50,000$ 50,000$ Fire Fire F Station Fire Station 2 apparatus bay floor 30,000$ 30,000$ Fire Fire F Station Fire Station 3 HVAC replacement 50,000$ 50,000$ Muni Cntr Muni Cntr Muni Cntr Municipal Center campus add PD garage 3,000,000$ 3,000,000$ Parks Arena AVSA Sports Arena bleacher replacement 100,000$ 100,000$ Parks Arena Hayes Hayes Arena access roade to refrigerator room 50,000$ 50,000$ Parks Arena Hayes Hayes Arena dasher boards 180,000$ 180,000$ Parks Comm Cntr Comm CntrCommunity Center entry doors 50,000$ 50,000$ Parks Comm Cntr Comm CntrCommunity Center meeting room audio/ visual 8,000$ 8,000$ Parks Comm Cntr Comm CntrCommunity Center roof sport court garage -$ Parks Comm Cntr Comm CntrCommunity Center basketball backboards 8,000$ 8,000$ Parks Comm Cntr Comm CntrCommunity Center Concrete Work 75,000$ 75,000$ Parks Comm Cntr Redwood Redwood flooring -$ Parks Comm Cntr Senior Cnt Senior Center banquet chairs and tables 15,000$ 15,000$ Parks Comm Cntr Senior Cnt Senior Center Garage & Storage Roof 26,000$ 26,000$ Parks Comm Cntr Senior Cnt Senior Center core water pumps 10,000$ 10,000$ Parks Comm Cntr Senior Cnt Senior Center concrete dumpster area -$ Parks Comm Cntr Senior Cnt Senior Center flooring (Kitchen)10,000$ 10,000$ Parks Pools FAC Aquatic Cntr improvements to concessions 15,000$ 15,000$ Parks Pools FAC Aquatic Center concessions appliances -$ Parks Pools FAC Aquatic Center play structure -$ Parks Pools FAC Aquatic Center rental cabanas 20,000$ 20,000$ Parks Pools FAC Aquatic Center shade canopies (2)15,000$ 15,000$ Parks Pools FAC Aquatic Center walk-in cooler 20,000$ 20,000$ Parks Pools Redwood Redwood pool funbrellas 10,000$ 10,000$ Parks Park Mnt Kelley Kelley Park Land Purchase Special Assess 14,480$ 14,480$ Pub Wrks Buildings CMF CMF small HVAC units 30,000$ 30,000$ Pub Wrks Buildings CMF CMF windows, doors, OH doors 40,000$ 40,000$ Pub Wrks Cemetery Cemetery Columbarium, footing, landscape design 100,000$ 100,000$ Pub Wrks Cemetery Cemetery Cemetery Master Plan improvmeents 30,000$ 30,000$ Subtotal 111,000$ 371,000$ 3,225,000$ 14,480$ 330,000$ 130,000$ 4,181,480$ Capital Technology Info Tech Network Tech IT servers, networking, pc's, etc.105,000$ 105,000$ Info Tech Network Tech IT software & network licenses 175,000$ 175,000$ Info Tech Network Tech IT special projects 70,000$ 70,000$ Subtotal 350,000$ 350,000$ 55 ver 6-10-19 City of Apple Valley Capital Improvements Program 2019-2023 2022 Projects Dept Division Site Project Name General Fund VERF Charges - (Internal Service Fund) Equip / VERF Expense Golf Water Utility San. Sewer Utility Storm Drainage Utility Other Sources Total Funding Fleet Vehicles and Equipment (appendix B)-$ Com Dev Code Fleet Code Enforcement VERF Charge 2,780$ 2,780$ Com Dev Code Fleet Code Enforcment vehicles & equipment -$ Fire Fleet Fire Fire vehicles & equipment 90,800$ 90,800$ Fire Fleet Fire Fire 800 Mhz radios 227,300$ 227,300$ Fire Fleet Fire Fire VERF charge 418,000$ 418,000$ Muni Cntr Fleet Muni Cntr Municipal Center vehicles & equipment 28,700$ 28,700$ Muni Cntr Fleet Muni Cntr Municipal Center VERF charge 2,830$ 2,830$ Parks Fleet Golf Valleywood cart lease annual payment 44,500$ 44,500$ Parks Fleet Golf Valleywood mower & equipment lease annual payment 83,450$ 83,450$ Parks Fleet Golf Valleywood vehicles & equipment 120,000$ 120,000$ Parks Fleet Park Mnt Parks Maint vehicles & equipment 44,300$ 44,300$ Parks Fleet Park Mnt Parks Maint VERF charge 248,690$ 248,690$ Police Fleet Patrol Police vehicles & equipment 265,400$ 265,400$ Police Fleet Patrol Police VERF charge 295,400$ 295,400$ Pub Wrks Fleet EngineeringEngineering vehicles & equipment 27,700$ 27,700$ Pub Wrks Fleet EngineeringEngineering VERF charge 11,040$ 11,040$ Pub Wrks Fleet Fleet Fleet Maint vehicles & equipment 24,300$ 24,300$ Pub Wrks Fleet Fleet Fleet Maint VERF charge 7,540$ 7,540$ Pub Wrks Fleet InspectionsBuilding Inspections vehicles & equipment -$ -$ Pub Wrks Fleet InspectionsBuilding Inspections VERF charge 13,770$ 13,770$ Pub Wrks Fleet Nat Res Natural Resources vehicles & equipment -$ -$ Pub Wrks Fleet Nat Res Natural Resources VERF charge 4,850$ 4,850$ Pub Wrks Fleet Sewer 3/4 ton pick-up (No. 409)38,500$ 38,500$ Pub Wrks Fleet Storm DU Storm Utility vehicles & equipment -$ Pub Wrks Fleet Streets Streets vehicles & equipment 644,500$ 644,500$ Pub Wrks Fleet Streets Streets VERF charge 363,800$ 363,800$ Pub Wrks Fleet Utilities Water extended cab pick-up (No. 416)38,500$ 38,500$ Subtotal 1,368,700$ 1,353,000$ 247,950$ 38,500$ 38,500$ -$ -$ 3,046,650$ Parks, Playgrounds, Paths, Open Space Parks Park Mnt JCRP Johnny Cake Ridge Park irrigation (phase 1 of 3)150,000$ 150,000$ Parks Park Mnt Park Park, Lac Lavon dock 75,000$ 75,000$ Parks Park Mnt Park Park, Pennock basketball court -$ Parks Park Mnt Park Park, Quarry Point pave storage yard -$ Parks Park Mnt Courts Park, Scott Park tennis court 100,000$ 100,000$ Parks Park Mnt Play Park, misc small park backstops -$ Parks Park Mnt Play Park, play structures (2)130,000$ 130,000$ Parks Park Mnt Trails Park, trail overlays 50,000$ 50,000$ Parks Park Mnt Trails Park, Greenway underpass trails 600,000$ 600,000$ Parks Park Mnt Park, reforestation 10,000$ 10,000$ Subtotal 515,000$ -$ -$ -$ -$ -$ -$ 600,000$ 1,115,000$ Ponds, Natural Resources, and Environment Pub Wrks Storm DU Ponds Greening Park pond improvements (Keller Lake)210,000$ 210,000$ 420,000$ Pub Wrks Storm DU Ponds Holyoke Pond & AL-P2.2 improvements (Alimagnet)300,000$ 300,000$ 600,000$ Pub Wrks Storm DU Ponds Pond easement acquisition 50,000$ 50,000$ Pub Wrks Storm DU Ponds Storm pond sediment removal 52,000$ 52,000$ Pub Wrks Storm DU Ponds Storm water monitoring improvements (Keller Lake)20,000$ 20,000$ Pub Wrks Storm DU Ponds WVW priority projects 150,000$ 150,000$ 300,000$ Subtotal -$ -$ -$ -$ -$ -$ 782,000$ 660,000$ 1,442,000$ 56 ver 6-10-19 City of Apple Valley Capital Improvements Program 2019-2023 2022 Projects Dept Division Site Project Name General Fund Future Capital Projects Fund Special Assessments Water Utility San. Sewer Utility Storm Drainage Utility Street Light Utility Road Improvement Muncipal State Aid Other Govt Total Funding Street and Utility Improvements Street reconstruction Pub Wrks Street Imp Street project G/F levy allocation 3,801,000$ (3,801,000)$ -$ Pub Wrks Street Imp SR 04 Street proj, AV 3rd (Rdwd, Prk, Juniper)-$ Pub Wrks Street Imp Greenleaf 6th and 7th (Euclid/Eveleth Ct/139th St Ct) Phase 1 75,000$ 225,000$ 200,000$ 15,000$ 1,500,000$ 2,015,000$ Redwood Drive / Juniper Lane 369,000$ 389,500$ 307,500$ 10,000$ 984,000$ 2,060,000$ Street overlay/resurfacing:-$ Pub Wrks Street Imp SR 09 157th St (Cedar to Galaxie)436,000$ 436,000$ Hayes Rd (150th to 140th)769,000$ 769,000$ Gantry Ln, Gantry Ct, Genevan Ln, Safari Pass, 121st 1,000,000$ -$ 1,000,000$ Pub Wrks Street Imp SR 10 Street microsurface/ crack sealing 599,500$ 599,500$ Pub Wrks Street Imp Annual Ring Route concrete repairs 50,000$ 50,000$ Pub Wrks Street Imp CSAH 23 (Cedar)/140th ped overpass 600,000$ 3,400,000$ 4,000,000$ Pub Wrks Street Imp CSAH 33 (Diamond Path)/ 140th roundabout (city share only)563,000$ -$ 563,000$ Pub Wrks Street Imp CSAH 42 traffic signal/ intersection/ ped upgrades (city share only)3,324,000$ -$ 3,324,000$ Pub Wrks Street Imp CSAH 38 ATMS signal upgrades (city share only)162,000$ -$ 162,000$ Traffic Signal - 157th & JCRR 250,000$ 250,000$ Traffic Signal Cr 46 & JCRR 250,000$ 250,000$ Pub Wrks Street Imp Metro Red Liine bike and ped improvements 25,000$ 98,000$ 123,000$ ADA General Improvements 50,000$ 50,000$ Pub Wrks Street Imp Trail resurfacing 100,000$ 80,000$ 180,000$ Pub Wrks Street Imp Water main break street patching 50,000$ 50,000$ Subtotal 3,801,000$ 600,000$ 500,000$ 494,000$ 614,500$ 507,500$ 25,000$ (117,000)$ 5,878,500$ 3,578,000$ 15,881,500$ Utility Infrastructure Preservation Pub Wrks Lights UI 04 Ring Route street light painting 18,000$ 18,000$ Pub Wrks Storm DU UI 05 General stormwater improvements 110,000$ 110,000$ Pub Wrks Water UI 01 Well Maint Wells 3 and 17 150,000$ 150,000$ Pub Wrks Water UI 02 WTP Pump Maint - HZP3 16,000$ 16,000$ Pub Wrks Water UI 05 Fiber network extension 40,000$ 40,000$ 80,000$ Pub Wrks Water UI 06 Gate valve replacements 30,000$ 30,000$ Pub Wrks Water HZP add VFD 60,000$ 60,000$ Pub Wrks Water WTP additional cholrtainer 280,000$ 280,000$ Pub Wrks Water Palomino tower interior rehab 235,000$ 235,000$ Pub Wrks Water Well 4 nat gas eng heat exchanger rehab 25,000$ 25,000$ Pub Wrks Water Fiber to wells 4, 15,k 10, 11, 14 for SCADA 75,000$ 75,000$ Pub Wrks Storm DU Hunters Wood storm lift control panel upgrade 40,000$ 40,000$ Pub Wrks Storm DU Farquar storm lift station rehab 900,000$ 900,000$ Pub Wrks San Sewer CIPP sanitary sewer townhome mains 143rd St Crt 200,000$ 200,000$ Subtotal 911,000$ 240,000$ 1,050,000$ 18,000$ 2,219,000$ 57 ver 6-10-19 CITY OF APPLE VALLEY CAPITAL IMPROVEMENTS PROGRAM 2019-2023 2023 Projects 58 ver 6-10-19 City of Apple Valley Capital Improvements Program 2019-2023 2023 Projects Dept Division Site Project Name General Fund Municipal Building Fund Future Capital Projects Fund Park Dedication Ice Arena Cemetery Fund Total Funding Building and Facility Improvements Tranfer from Future Capital to Municipal Building 232,000$ 232,000$ Tranfer from Future Capital to Road Improvement 227,000$ 227,000$ Muni Cntr Muni Cntr Muni Cntr Municipal Center roof replacement 144,000$ 144,000$ Parks Comm Cntr Comm CntrElectronic Signage -$ Parks Comm Cntr Comm CntrAVCC Gym Ceiling Fans 27,000$ 27,000$ Parks Comm Cntr Comm CntrAVCC Maintenance Equipment (Scrubbers/vacuums)10,000$ 10,000$ Parks Comm Cntr Senior Cnt Senior Center - Irrigation 7,000$ 7,000$ Parks Comm Cntr Senior Cnt Senior Center - Flooring (Denali and Sequia Rooms)10,000$ 10,000$ Parks Comm Cntr Senior Cnt Senior Center - Yellowstone Room Carpet -$ Parks Comm Cntr Senior Cnt Senior Center - Heat Pumps 50,000$ 50,000$ Parks Park Mnt JCRPE Teen Center (JCRP) Roof -$ Parks Park Mnt Galaxie PKPark Building Reconstruction 200,000$ 200,000$ Parks Park Mnt Huntington Sewer Connection 300,000$ 300,000$ Parks Park Mnt Quarry Upgrade Quarry backstop 60,000$ 60,000$ Parks AVFAC AVFAC Lifegaurd Sun Shades 10,000$ 10,000$ Parks Arena AVSA AVSA skate sharpener replacement 20,000$ 20,000$ Parks Arena Hayes Hayes refrigeration plant replacement 400,000$ 400,000$ Pub Wrks Buildings -$ Pub Wrks Buildings -$ Pub Wrks Cemetery Emergency services/ police memorial 30,000$ 30,000$ Pub Wrks Cemetery Master Plan improvements 50,000$ 50,000$ Subtotal 80,000$ 438,000$ 459,000$ 300,000$ 420,000$ 80,000$ 1,777,000$ Capital Technology Info Tech Network Tech IT servers, networking, pc's, etc.105,000$ 105,000$ Info Tech Network Tech IT software & network licenses 175,000$ 175,000$ Info Tech Network Tech IT special projects 70,000$ 70,000$ Subtotal 350,000$ -$ -$ -$ -$ -$ 350,000$ 59 ver 6-10-19 City of Apple Valley Capital Improvements Program 2019-2023 2023 Projects Dept Division Site Project Name General Fund VERF Charges - (Internal Service Fund) Equip / VERF Expense Golf Storm Drainage Utility Other Sources Total Funding Fleet Vehicles and Equipment (appendix B) Com Dev Code Fleet Code Enforcement VERF Charge 2,860$ 2,860$ Com Dev Code Fleet Code Enforcment vehicles & equipment -$ Fire Fleet Fire Fire vehicles & equipment 34,800$ 34,800$ Fire Fleet Fire Fire 800 Mhz radios 227,300$ 227,300$ Fire Fleet Fire Fire VERF charge 428,450$ 428,450$ Muni Cntr Fleet Muni Cntr Municipal Center vehicles & equipment -$ Muni Cntr Fleet Muni Cntr Municipal Center VERF charge 2,900$ 2,900$ Parks Fleet Golf Valleywood cart lease annual payment 44,500$ 44,500$ Parks Fleet Golf Valleywood mower & equipment lease annual payment 27,385$ 27,385$ Parks Fleet Golf Valleywood vehicles & equipment 125,000$ 125,000$ Parks Fleet Park Mnt Parks Maint vehicles & equipment 230,400$ 230,400$ Parks Fleet Park Mnt Parks Maint VERF charge 254,910$ 254,910$ Police Fleet Patrol Police vehicles & equipment 75,700$ 75,700$ Police Fleet Patrol Police VERF charge 302,800$ 302,800$ Pub Wrks Fleet EngineeringEngineering vehicles & equipment 27,200$ 27,200$ Pub Wrks Fleet EngineeringEngineering VERF charge 11,320$ 11,320$ Pub Wrks Fleet InspectionsBuilding Inspections vehicles & equipment -$ -$ Pub Wrks Fleet InspectionsBuilding Inspections VERF charge 8,670$ 8,670$ Pub Wrks Fleet InspectionsBuilding Inspections vehicles & equipment 26,900$ 26,900$ Pub Wrks Fleet InspectionsBuilding Inspections VERF charge 14,180$ 14,180$ Pub Wrks Fleet Nat Res Natural Resources vehicles & equipment 26,900$ 26,900$ Pub Wrks Fleet Nat Res Natural Resources VERF charge 4,970$ 4,970$ Pub Wrks Fleet Streets Streets vehicles & equipment 663,000$ 663,000$ Pub Wrks Fleet Streets Streets VERF charge 381,990$ 381,990$ Pub Wrks -$ Subtotal 1,413,050$ 1,312,200$ 196,885$ 2,922,135$ Parks, Playgrounds, Paths, Open Space Parks Park Mnt Play Park, play structures (2)130,000$ 130,000$ Parks Park Mnt Trails Park, trail overlays 50,000$ 50,000$ Parks Park Mnt Parks Park, Quarry Point pave storage yard 75,000$ 75,000$ Parks Park, JCRP - Irrigation (phase 2 of 3)300,000$ 300,000$ Parks Park Mnt Trails Park, Tintah soccer field irrigation 100,000$ 100,000$ Parks Park Mnt Trails Park, Greenway underpass trails 600,000$ 600,000$ Parks Park Mnt Park, reforestation 10,000$ 10,000$ Subtotal 665,000$ 665,000$ Ponds, Natural Resources, and Environment Pub Wrks Storm DU Ponds Pond easement acquisition 50,000$ 50,000$ Pub Wrks Storm DU Ponds Storm pond sediment removal 52,000$ 52,000$ Pub Wrks Storm DU Ponds Storm pond monitoring improvements (Keller Lake)20,000$ 20,000$ 60 ver 6-10-19 Pub Wrks Storm DU Ponds Outlet modifications EVR P-1, P-2 (Long/Farquar)25,000$ 25,000$ Pub Wrks Storm DU Ponds Whitney Pond expansion (Keller)750,000$ 100,000$ 850,000$ Pub Wrks Storm DU Ponds WVW priority projects 150,000$ 150,000$ 300,000$ Subtotal 1,047,000$ 250,000$ 1,297,000$ 61 ver 6-10-19 City of Apple Valley Capital Improvements Program 2019-2023 2023 Projects Dept Division Site Project Name General Fund Future Capital Projects Fund Water Utility San. Sewer Utility Storm Drainage Utility Street Light Utility Road Improvement Muncipal State Aid Other Govt Total Funding Street and Utility Improvements Street reconstruction Pub Wrks Street Imp Street project G/F levy allocation 3,953,000$ (3,953,000)$ -$ Pub Wrks Street Imp Street Proj. Garden View Dr.-$ Pub Wrks Street Imp Greenleaf 6th & 7th Ph.2 (138th Ct.,Upper 138th Ct,136th St. Ct)75,000$ 225,000$ 200,000$ 15,000$ 1,500,000$ 2,015,000$ Pub Wrks Street Imp 142nd St. (Cedar to Galaxie)50,000$ 50,000$ 100,000$ 15,000$ 1,040,000$ 1,255,000$ AV 3rd Walnut Ln (Elm Dr.- Park Ln) Edwood Ln, Park Ln.540,000$ 570,000$ 450,000$ 15,000$ 1,440,000$ 3,015,000$ -$ Street overlay/resurfacing:-$ 127th St (Cedar to Galaxie)50,000$ 600,000$ 650,000$ Pub Wrks Street Imp Street Microsurface/Crack sealing 600,000$ 600,000$ -$ Cedar /147th St Overpass 400,000$ 4,000,000$ 4,400,000$ Pub Wrks Street Imp Street Overlay/Resurfacing -$ Pub Wrks Street Imp Annual Ring Route concrete repairs 50,000$ 50,000$ Pub Wrks Street Imp Trail resurfacing 100,000$ 80,000$ 180,000$ ADA General Improvements 50,000$ 50,000$ Pub Wrks Street Imp Water main break street patching 50,000$ 50,000$ Subtotal 3,953,000$ 400,000$ 715,000$ 845,000$ 750,000$ 95,000$ 227,000$ 1,200,000$ 4,080,000$ 12,265,000$ Utility Infrastructure Preservation Pub Wrks Lights Ring Route Street Light Repainting 18,000$ 18,000$ Pub Wrks Water UI 01 Well Maint Wells 5,10 and 14 150,000$ 150,000$ Pub Wrks Water UI 02 WTP Pump Maint - HZP1 16,000$ 16,000$ Pub Wrks Water UI 05 Fiber network extension 40,000$ 40,000$ 80,000$ Pub Wrks Water UI 06 Gate valve replacements 30,000$ 30,000$ Pub Wrks Water Fiber to Wells 5,6,7 for SCADA 75,000$ 75,000$ Pub Wrks Water Nordic & Valleywood Towers Wash & Inspect 20,000$ 20,000$ Pub Wrks Water Lost GV Install 42/Granada & 42/Dundee 50,000$ 50,000$ Pub Wrks Water Longridge Corrosion 900,000$ 900,000$ Pub Wrks Water Loop Watermain 100,000$ 100,000$ Pub Wrks San Sewer CIPP Sanitary Townhome Mains 142nd St Ct 200,000$ 200,000$ Pub Wrks Storm DU UI 05 General stormwater improvements 110,000$ 110,000$ Pub Wrks Storm DU Belmont Storm Lift Control Panel Upgrade 40,000$ 40,000$ Subtotal 1,381,000$ 240,000$ 150,000$ 18,000$ 1,789,000$ 62 ver 6-10-19 APPENDIX A STREET OVERLAY AND RECONSTRUCTION SCHEDULE 2019-2023 63 ver 6-10-19 Pavement Management Program The City of Apple Valley is responsible for maintaining 180 centerline miles, or approximately 418 lane miles, of city streets within its boundaries. A variety of methods are used to preserve street pavement and maximize the service life of existing streets. The city uses preservation practices such as overlays, micro surfacing, seal coating, and crack sealing for asphalt pavements. While preservation practices help to significantly extend the service life of pavement, eventually there is a diminishing return on investment. All streets will eventually need to be reconstructed as part of an ongoing maintenance program. The street system in Apple Valley grew rapidly with development beginning in the 1960s. During the 15 year period between 1967 and 1982, approximately 80 miles of city streets were constructed throughout the community. The service life for an asphalt street constructed in the 1960s or 1970s is commonly assumed to be about 45 years. The City currently has approximately five miles of streets reaching the end of the anticipated 45-year service life each year. The City monitors pavement conditions of the street system through field inspections and the use of pavement condition ratings. The ASTM D6433 rating system is used to assign pavement condition ratings to 25 percent of the total pavement mileage each year. This pace allows the City to update pavement conditions for all street segments on a four year cycle. Pavement condition rating information is entered into the City’s pavement management software. The pavement management software serves two important functions for managing the condition of city streets. First, the software is used to calculate an “Overall Condition Index” providing a single broad-scale measurement of the whole street system. Second, the software is used to forecast the Overall Condition Index of the street system in future years based on the amount of investment provided in the Capital Improvement Program. This forecast process provides a valuable tool for use by the City Council and staff to evaluate the appropriate level of investment in maintaining the street system. The City has established a goal of maintaining an Overall Condition Index score of 73 out of a possible 100 points. The current Overall Condition Index for the street system is 73 for the year 2018. Based on the amount of investment identified in the 2019 – 2023 Capital Improvement Program, the Overall Condition Index for the street system is forecasted to remain within two points (+/-) of the 73 target over the next five years. 64 ver 6-10-19 CAPITAL IMPROVEMENT PROGRAM Path: S:\public-works\private\Administration PW\Budget & CIP\CIP\2019 CIP (2019-2023)\GIS\2019-2023\2019-2023 CIP Areas_w_mileage.mxd Project areas are preliminary and subjectto change based on available funding. 5/29/2019 2019 - 2023 0 1,250 2,500 3,750 5,000625Feet I IMPROVEMENT TYPE STREET & UTILITY RECONSTRUCTION STREET RECONSTRUCTION STREET MILL & OVERLAY >TRAFFIC SIGNAL CONSTRUCTION STREET & UTILITY IMPROVEMENTAREAS MILEAGE BY YEAR / IMPROVEMENT TYPE 2019 Improvement Area 2020 Improvement Area 2021 Improvement Area 2022 Improvement Area 2023 Improvement Area - Street & Utility (Combined)- Street Mill & Overlay 2.26 Miles0.53 Miles 2.74 Miles0.18 Miles 1.78 Miles2.85 Miles- Street & Utility (Combined)- Street Mill & Overlay 1.48 Miles1.15 Miles- Street & Utility (Combined)- Street Mill & Overlay 1.19 Miles3.29 Miles- Street & Utility (Combined)- Street Mill & Overlay - Street & Utility (Combined)- Street Mill & Overlay 2.92 Miles 4.63 Miles 2.63 Miles 4.48 Miles 2.79 Miles + + + + + 65 ver 6-10-19 CAPITAL IMPROVEMENT PROGRAM Path: S:\public-works\private\Administration PW\Budget & CIP\CIP\2019 CIP (2019-2023)\GIS\2019-2023\2019-2023 CIP Areas_MICRO_w_mileage.mxd Project areas are preliminary and subjectto change based on available funding. 5/29/2019 2019 - 2023 0 1,250 2,500 3,750 5,000625Feet I IMPROVEMENT TYPE MICRO SURFACE MILEAGE BY YEAR / IMPROVEMENT TYPE 2019 Improvement Area 2020 Improvement Area 2021 Improvement Area 2022 Improvement Area 2023 Improvement Area PAVEMENT PRESERVATION Micro Surface - 4.56 Miles Micro Surface - 5.68 Miles Micro Surface - 3.76 Miles Micro Surface - 3.29 Miles Micro Surface - 6.79 Miles 66 ver 6-10-19 APPENDIX B VEHICLE AND EQUIPMENT REPLACEMENT SCHEDULE 2019-2023 67 ver 6-10-19 Introduction A major portion of the City’s capital outlays is derived from vehicle and equipment replacements. This report is a replacement schedule, listing each individual vehicle or major piece of equipment owned by the City of Apple Valley. The Replacement Schedule serves three main functions: 1) The Replacement Schedule accounts for the City’s vehicle and equipment purchases. The CIP lists only department summary totals of expenditures for vehicles and pieces of equipment. 2) The Replacement Schedule provides additional information concerning the condition of vehicles and equipment. For each vehicle or piece of equipment, the Replacement Schedule provides the production date, the cost to the City at the time of purchase, the expected useful life-span, the scheduled date of replacement, and the expected cost of replacement. Replacement dates are based on detailed examination of each individual vehicle or piece of equipment and determination of its likely remaining useful life. 3) The Replacement Schedule provides a comprehensive plan for vehicle and equipment replacement within each department. Purchases in one year may greatly affect purchases in the next. The Schedule is a budgeting tool that helps departments budget for long-term capital outlays. The Replacement Schedule includes the budgeted purchases for the current year, as well as future purchases projected over the next five years. It does not include funding sources for these purchases. However, the funding sources can be found in the vehicle and equipment tables within the CIP. 68 ver 6-10-19 Replacement Criteria The City’s practice is to replace vehicles and equipment when the Fleet Maintenance Division determines that it is cost prohibitive to keep the vehicle and pay for repairs. Since the CIP is a five-year projection, it is challenging for Fleet Maintenance to determine exactly when a particular vehicle or piece of equipment is in need of replacement. Many variables such as design and production properties of individual vehicle models, extent of use of the vehicle, and severity of use while in the City’s fleet determine the useful life-span of a vehicle. Thus, for example, a sedan used by the Police Department for patrol may only be useful for four years, while the same model may be useful to Building Inspections for eight years. The Fleet Maintenance Division has established guidelines or replacement standards for the expected useful life of various vehicles and equipment. Vehicles are scheduled for replacement in the CIP and Replacement Schedule in the year that departments project the vehicles will meet the standards established in the guidelines. However, prior to the annual budgeting process, the Fleet Maintenance Division evaluates each vehicle and piece of equipment scheduled for replacement that year. If the Fleet Maintenance Division evaluates the vehicle and determines that it can continue to be used cost effectively, the vehicle will remain in service even if it exceeds the replacement criteria. Similarly, if a vehicle does not meet the replacement criteria, but the Fleet Maintenance Division evaluates the vehicle and determines that it is cost prohibitive to continue using the vehicle, a replacement will be requested in the operating budget. Thus, the CIP serves as a general planning document and may vary from actual proposed annual budgets. Appendix B: Vehicle and Equipment Sheets Appendix B lists all of the vehicles in the City’s fleet, sorted by Department and with projected expenditures for vehicle replacements. Appendix B also lists all of the significant equipment items used by the City, sorted by Department and with projected expenditures for vehicle replacements. Below is a brief description of the different City Departments/ Division and the types of fleet and equipment uses they have. 69 ver 6-10-19 Fire Department The Fire Department uses three types of vehicles--fire-fighting vehicles which are used for emergency response and should be replaced with similar models; vehicles used by the fire officers that are used for daily use as well as for emergency response; and vehicles used to transport fire fighters to training drills. The fire department also has water emergency equipment. The VERF for the Fire Department includes four expensive groups of equipment that will need to be replaced in the coming years; these include the Self Contained Breathing Apparatus, Thermal Imagers, hydraulic rescue tools and 800 Mhz radios. The strategy of including this equipment in the VERF is to level out the budgetary impacts in the coming years. Liquor Operations The Liquor Operations division is an enterprise operation and has its own funding sources. Parks Maintenance The Park and Recreation Department requires many vehicles and much equipment to maintain the City’s parks and facilitate the City’s recreation programs. Parks and Recreation / Golf Operations The Park and Recreation Department also maintains the City’s 18 hole golf course. The needs of the golf course are quite different from the needs of regular park maintenance. The golf course is an enterprise operation and has its own funding sources. Arena Operations The City runs two ice arenas under the Park and Recreation Department. During the spring and summer, special surfaces placed on the floors of the arenas to create indoor tennis courts. The Arena Operations division is an enterprise operation and has its own funding sources. Pool and Aquatic Park Operations The City runs one pool and aquatic park under the Park and Recreation Department. During the summer, both operations are in full use. The Pool and Aquatic Park Operations are not an enterprise operation and are part of the General Fund programs. 70 ver 6-10-19 Police Department The Police Department vehicles, aside from the squad cars, are used for the sergeants, investigators, and captains. Public Works Inspections, Natural Resources, & City Hall The Public Works Department vehicles in this section are used for three different functions--building inspections, natural resources, and general purpose. The building inspectors use their vehicles to make on-site inspections. The forester uses a vehicle for on-site work. The general-purpose vehicle is shared by many other City departments. Fleet Maintenance The Fleet Maintenance division of the Public Works Department is responsible for the maintenance of the City’s buildings, vehicles, and equipment. Streets The Streets division of the Public Works Department is responsible for the maintenance of the City’s street-scape and storm sewer system. The responsibilities of this department include patching the roads in the summer and plowing in the winter. Utilities The Utilities division of the Public Works Department is responsible for the maintenance of the City’s water and sanitary sewer operations. The Utilities division is an enterprise operation and has its own funding sources. Stormwater The Streets division of the Public Works Department is responsible for the maintenance of the City’s stormwater sewer operations. The Stormwater operation is an enterprise operation and has its own funding sources. 71 ver 6-10-19 TARGET REPLACEMENT CYCLES VEHICLE CATEGORIES AGE MILES OR HOURS Administrative/Inspection Sedan 10 100,000 Pickup 10 100,000 Vans (mini & multi-passenger) 10 100,000 Specialty Light Duty Pickup 2-wheel drive 10 100,000 Bronco/Blazer 10 100,000 Utility Van 10 100,000 Park Mowers 10 Boulevard Mowers 5 Medium Duty Utility Truck 10 100,000 4x4 Pickup 10 100,000 1-ton Dump Truck 10 100,000 Skidsteer (Bobcat) 10 4,000 Hrs. Fire Rescue or Grass Rig 15 Does Not Apply Heavy Duty Single Axle Dump Truck 12 80,000 Tandem Axle Dump Truck 12 80,000 Front End Loader 20 10,000 Hrs. Tractor Backhoe 15 6,000 Hrs. Sweeper 15 6,000 Hrs. Jetter 12 Does Not Apply Tanker/Flusher 20 8,000 Hrs. Sewer Vac 8 Does Not Apply Fire Apparatus (Engines / Ladders) 21 Does Not Apply Police Investigation 10 100,000 Police Patrol 10 100,000 72 ver 6-10-19 Vehicle & Equipment Replacement Fund COMMUNITY DEVELOPMENT - CODE ENFORCEMENT (7410) Target Estimated Future Repacement Cost CITY Replace 2019 Estimated 2019 2020 2021 2022 2023 VEHICLE Cycle In-service Replace Original Purchase Trade NUMBER MAKE/MODEL Years Date Year Cost Price Value 696 2014 GMC ½ Ton Ext. Cab 4X4 Truck 12 2014 2026 26,027 27,900 7,000 - - - - - TOTALS 26,027 27,900 - - - - - Number of Active Assets 2019 2020 2021 2022 2023 Beg Cash Balance 5,607 8,231 10,974 13,839 16,826 VERF Charges Rec'd 3% 2,540 2,620 2,700 2,780 2,860 Purchases - - - - - Trade in rec'd - - - - - Interest Earnings 1.50% 84 123 165 208 252 End Cash Balance 8,231 10,974 13,839 16,826 19,939 73 ver 6-10-19 Vehicle & Equipment Replacement Fund General Government (7410) Target Estimated Future Replacement Cost Per year CITY Replace 2019 Estimated 2019 2020 2021 2022 2023 VEHICLE Cycle In-service Replace Original Purchase Trade NUMBER MAKE/MODEL Years Date Year Cost Price Value 1201 2012 Chev Traverse 10 2012 2022 25,000 26,000 5,000 - - - 28,700 - TOTALS 25,000 26,000 - - - 28,700 - Number of Active Assets 2019 2020 2021 2022 2023 Beg Cash Balance 13,607 16,431 19,367 22,418 1,884 VERF Charges Rec'd 2,620 2,690 2,760 2,830 2,900 Purchases - - - 28,700 - Trade in rec'd - - - 5,000 - Interest Earnings 2% 204 246 291 336 28 End Cash Balance 16,431 19,367 22,418 1,884 4,812 74 ver 6-10-19 Vehicle & Equipment Replacement Fund POLICE DEPARTMENT (7400) Target Estimated Trade in future replacement cost CITY Replace 2019 Value 2019 2020 2021 2022 2023 VEHICLE Cycle In-service Replace Original Purchase NUMBER MAKE/MODEL MILEAGE Years Year Year Cost Price 901 2014 Ford Explorer 79832 6 2014 2020 32,550 47,000 4,000 - 49,400 - - - 902 2014 Ford Explorer 55741 8 2013 2021 31,100 47,000 4,000 - - 50,600 - - 903 2015 Ford Explorer 55541 6 2015 2022 33,000 47,000 3,500 - - - 51,900 - 904 # 2013 Ford Police Interceptor 81339 6 2012 2020 29,400 47,000 3,500 - 28,400 - - - 905 2014 Ford Police Interceptor 60227 6 2014 2020 33,000 47,000 3,500 - 49,400 - - - 906 2013 Ford Police Interceptor 43816 8 2013 2022 20,590 47,000 3,000 - - - 51,900 - 907 2015 Ford Explorer 72898 7 2014 2021 37,000 47,000 4,000 - - 50,600 - - 908 2013 Ford Police Interceptor 52053 8 2012 2020 31,100 47,000 3,500 - 49,400 - - - 909 2015 Ford Explorer 71380 5 2016 2021 37,000 47,000 4,000 - - 50,600 - - 910 2015 Ford Explorer 70498 6 2014 2020 37,000 47,000 4,000 - 49,400 - - - 911 2017 Ford Explorer 6600 6 2018 2024 24,238 47,000 3,500 - - - - - 912 2013 Ford Police Interceptor 66397 9 2012 2021 31,100 47,000 3,500 - - 50,600 - - 913 2014 Ford Police Interceptor 65555 8 2013 2021 32,550 47,000 3,500 - - 50,600 - - 914 2015 Ford Police Interceptor 64157 6 2015 2021 17,358 47,000 3,000 - - 50,600 - - 915 2014 Ford Explorer 88659 6 2013 2019 32,550 47,000 4,000 48,200 - - - - 916 2014 Ford Explorer 91091 6 2013 2019 29,400 47,000 4,000 48,200 - - - - 917 2013 Ford Explorer 91100 6 2013 2019 32,550 47,000 4,000 48,200 - - - - 918 2014 Ford Explorer 79835 6 2014 2020 32,550 47,000 4,000 - 49,400 - - - 919 2013 Ford Explorer 93753 6 2013 2019 32,550 47,000 4,000 48,200 - - - - 920 2014 Ford Explorer (K-9)92333 5 2014 2019 24,216 54,000 4,000 10,400 - - - - 921 # 2013 Ford Police Interceptor 78383 6 2012 2020 24,238 47,000 3,500 - 28,400 - - - 922 2017 Ford Explorer (K-9)11874 6 2018 2024 31,100 54,000 3,500 - - - - - 931 2015 Chev Traverse (invest.)35692 10 2015 2025 27,454 30,000 5,000 - - - - - 932 # 2016 Ford Police Interceptor (invest.) 18197 6 2016 2022 31,100 27,000 5,000 - - - 29,800 - 933 2012 Dodge Caravan (invest.)44883 10 2012 2022 25,750 25,000 5,000 - - - 27,600 - 944 ** 2017 Ford Explorer (admin.)26260 8 2017 2025 31,100 47,000 3,500 - - - - - 945 # 2016 Ford Police Interceptor (invest.) 9730 6 2016 2022 31,100 27,000 5,000 - 10,000 - 29,800 - 946 ** 2017 Ford Explorer (admin.)21569 8 2016 2024 31,100 47,000 3,500 - - - - - 947 ** 2017 Ford Police Interceptor (admin.) 6123 8 2013 2022 31,100 47,000 3,500 - - - 51,900 - 948 2015 Ford Police Interceptor (invest.) 22718 8 2015 2023 15,600 47,000 3,000 - 10,000 - - 53,200 960 2011 GMC 1/2 Ton 4-WD Pickup (CSO) 100000 7 2011 2018 24,500 35,000 5,000 35,000 - - - - 963 2016 GMC 1/2 Ton 4-WD Pickup (CSO) 39726 8 2016 2024 27,246 35,000 5,000 - - - - - 800 Mhz Radios-Portable (65)8 2008 2016 328,000 328,000 - - - - 800 Mhz Radios-Mobile (30)8 2008 2016 112,500 - 22,500 22,500 22,500 22,500 972 1997 Radar Trailer #1 20 1997 2020 14,468 18,000 500 - 18,900 - - - 973 2001 Radar Trailer #2 (Mod. 5700)20 2001 2021 11,920 18,000 1,000 - - 19,400 - - TOTALS 968,578 1,891,500 566,200 365,200 345,500 265,400 75,700 Estimated replacment cost includes tax, license, equipment & set-up cost. ** First 3 years Admin, last 5 years Patrol # Investigation Vehicle to be replaced with Civilian vehicle 2019 2020 2021 2022 2023 Beg Cash Balance 420,352 118,677 43,757 10,114 65,266 VERF Charges Rec'd 238,220 262,000 288,200 295,400 302,800 Purchases 566,200 365,200 345,500 265,400 75,700 Trade in rec'd 20,000 26,500 23,000 25,000 3,000 1.50%Interest Earnings 6,305 1,780 656 152 979 End Cash Balance 118,677 43,757 10,114 65,266 296,344 75 ver 6-10-19 Vehicle & Equipment Replacement Fund FIRE DEPARTMENT (7405) Target Estimated future replacement cost CITY Replace 2019 Estimated 2019 2020 2021 2022 2023 VEHICLE Cycle In-service Replace Original Purchase Trade NUMBER MAKE/MODEL Years Date Year Cost Price Value 4971 2014 Ford Explorer 10 2014 2024 38,664 41,100 3,000 - - - - - 4972 2012 Ford Explorer 10 2012 2022 38,591 41,100 3,000 - - - 45,400 - 4974 2012 Ford Explorer 10 2012 2022 38,591 41,100 3,000 - - - 45,400 - 4976 2014 Ford Explorer 10 2014 2024 38,491 41,100 3,000 - - - - - 4980 2000 HME Fire Aerial Ladder Truck 21 2000 2021 438,398 850,000 60,000 - - 915,400 - - 4981 2003 Spartan Fire Pumper 1250 GPM/500gal.21 2003 2024 339,525 510,000 40,000 - - - - - 4982 2007 Spartan Fire Aerial Ladder Truck 21 2007 2028 584,393 850,000 60,000 - - - - - 4983 2010 Spartan Fire Pumper 1500 GPM/500gal.21 2010 2031 454,079 510,000 40,000 - - - - - 4987 #1991 Spartan Fire Pumper 1250 GPM/500gal 25 1991 2018 495,370 510,000 20,000 - - - - - 4984 2014 Spartan Fire Pumper 1250 GPM/500gal 21 2014 2035 495,944 510,000 20,000 - - - - - 4985 2015 Spartan Fire Pumper 1250 GPM/500 gal 21 2016 2037 495,370 510,000 40,000 - - - - - 4990 1992 Chev Step Van 26 1992 2019 23,932 266,500 3,000 273,200 - - - - 4991 2012 Chev Colorado Pickup 10 2013 2023 36,046 30,750 3,000 - - - - 34,800 4992 2017 GMC Sierra K2500 Crew Cab Pickup 15 2017 2032 30,400 35,000 5,000 - - - - - 4993 2002 Chev K2500 Crew Cab Pickup 16 2002 2019 26,375 30,800 3,000 31,600 - - - - 4995 #2006 Ford F-350 4-WD (grass rig – Sta.2)12 2006 2018 24,606 - - - - - 4997 2006 Chev K2500 Crew Cab Pickup 15 2006 2021 25,669 28,000 5,000 - - 30,200 - - 4975 2015 Zodiac /Evenrude Boat & Trailer 15 2015 2030 14,975 15,500 1,000 - - - - - 4995_ Rescue / Initial Attack truck (replaces 4995& 4987) see # above 10 2018 2019 266,500 273,200 - - - - eq 800 Mhz Radio (63)10 2008 2021 422,100 - - - 227,300 227,300 eq Hydraulic Rescue tools 15 2005 2020 90,000 - 94,600 - - - eq SCBA (51 packs/120 bottles)10 2008 2019 314,000 358,800 - - - - eq Thermal Imagers 7 2012 2019 70,000 71,800 - - - - New Fire Engine Station #4 0 - - - - - 4973 2005 Pace Am Sprinkler Trailer 15 2006 2021 5,013 26,000 2,000 - - 28,000 - - TOTALS 3,644,432 6,009,550 314,000 1,008,600 94,600 973,600 318,100 262,100 Number of Active Assets 2019 2020 2021 2022 2023 Beginning Cash Balance 906,434 265,614 565,602 71,043 178,757 Annual Charge 2.50% 353,100 388,400 407,800 418,000 428,450 Annual Expenditures 1,008,600 94,600 973,600 318,100 262,100 Trade in Value 6,000 - 67,000 6,000 3,000 Interest earnings 1.5% 8,680 6,188 4,241 1,815 3,929 Ending Cash Balance 265,614 565,602 71,043 178,757 352,036 76 ver 6-10-19 Vehicle & Equipment Replacement Fund PARKS DEPARTMENT (7430) Target Estimated future replacement cost CITY Replace 2019 Estimated 2019 2020 2021 2022 2023 VEHICLE Cycle In-service Replace Original Purchase Trade NUMBER MAKE/MODEL Years Date Year Cost Price Value Light Duty Pickups 224 2016 Dodge 1/2 Ton Pickup 10 2016 2026 19,677.00 20,170 1,500 - - - - - 225 2014 Ford ¾ Ton Quad Cab Pickup 10 2014 2024 23,031.00 24,800 3,000 - - - - - 226 2009 Ford F250 3/4 Ton Pickup 10 2009 2019 17,391.00 25,850 1,500 26,500 - - - - 227 2016 Ford 3/4 Ton Pickup (4-WD)10 2016 2026 28,000.00 28,700 3,000 - - - - - 228 2015 Ford F250 ¾ Ton Pickup (4-WD) w/ 8’6" Pro-Plow 10 2015 2025 30,550.00 32,000 4,000 - - - - - 231 2013 Ford F250 ¾ Ton Pickup 10 2013 2023 19,000.00 21,000 1,500 - - - - 23,800 233 2003 Ford E-350 Van (Puppet Van)12 2003 2018 18,366.00 22,000 1,500 - - - - - 235 2016 Ford F250 Pickup 10 2016 2026 25,000.00 25,625 1,500 - - - - - 236 #1989 Chev. K3500 4-WD Pickup (grass rig)1989 1989 13,737.00 3,500 - - - - - 241 2011 Dodge 1/2 Ton Pickup 10 2011 2021 18,662.00 20,170 1,500 - - 21,700 - - 243 2010 Dodge 3/4 Ton Pickup (4-WD) w/7.5’ Boss Plow 10 2010 2020 19,646.00 22,000 7,000 - 23,100 - - - 247 2017 Ford F250 ¾ Ton Pickup 10 2017 2027 28,700.00 29,400 1,500 - - - - - 248 2008 Ford F250 ¾ Ton Pickup (4-WD)10 2008 2018 21,630.00 25,500 1,500 - - - - - Heavy Duty Trucks 229 2012 Ford F-350 4-WD 1 Ton Dump Box 10 2012 2022 37,800.00 40,100 7,000 - - - 44,300 - 230 2014 Ford 1 Ton Drop Side Dump Truck (4-WD) 9’ Unimount Pro-Plus Plow 10 2014 2024 33,177.00 40,100 7,000 - - - - - 237 2008 Ford F350 1 Ton Dump Truck (4-WD) -replace with F450 10 2008 2018 34,500.00 45,300 5,000 - - - - - 238 2016 Ford F450 1-1/2 Ton Dump Truck (4-WD)10 2016 2026 44,223.00 45,300 7,000 - - - - - 240 2008 Isuzu Trash Truck 10 2008 2018 70,233.00 87,700 8,000 - - - - - 246 2017 Ford F350 1 Ton Dump Truck (4-WD)10 2017 2027 41,708.00 42,750 18,000 - - - - - 249 2014 Ford 1 Ton Drop Side Dump Truck (4-WD) 9’ Plow 10 2014 2024 33,177.00 40,100 7,000 - - - - - 250 2014 Ford 1 Ton Drop Side Dump Truck (4-WD) 9’ Unimount Pro-Plus Plow 10 2014 2024 33,177.00 40,100 7,000 - - - - - Water Trucks 232 2017 Kenworth Water Truck (3500 Gal.)15 2016 2031 145,000.00 148,600 10,000 - - - - - 234 2014 Kenworth Water Truck (3500 Gal.)14 2013 2027 138,000.00 148,600 10,000 - - - - - 260 2011 Ford F350 1 Ton Dump Truck 10 2011 2021 38,798.00 40,100 7,000 - - 43,200 - - Mowers 211 2018 Toro Grounds Master 6 2018 2024 91,351.00 91,351 14,500 - - - - - 215 2013 Toro 580D Grounds Master 7 2013 2020 72,000.00 73,800 5,000 - 77,500 - - - 216 2017 Bobcat Skid Loader W/Cab 15 2017 2032 37,000.00 37,900 10,000 - - - - - 218 2014 Toro GM4700-D Mower 7 2014 2021 66,000.00 66,000 10,000 - - 71,100 - - 220 2014 Toro GM4700-D Mower 7 2014 2021 66,000.00 66,000 10,000 - - 71,100 - - 244 2016 Toro GM 4700-D 7 2016 2023 71,396.00 73,180 10,000 - - - - 82,800 Sidwalk Plow Units 209 2017 Holder C-270 Tractor W/ 60" Snow Blower & 50" V- Plow 12 2017 2029 125,000.00 128,100 5,000 - - - - - 210 2016 Holder C270 Tractor w/Broom, Snowblower & Plow 10 2016 2026 120,000.00 128,100 5,000 - - - - - 222 2015 Holder C270 Tractor w/Broom, Snowblower & Plow 10 2015 2025 124,940.00 128,100 15,000 - - - - - 77 ver 6-10-19 Vehicle & Equipment Replacement Fund PARKS DEPARTMENT (7430) Target Estimated future replacement cost CITY Replace 2019 Estimated 2019 2020 2021 2022 2023 VEHICLE Cycle In-service Replace Original Purchase Trade NUMBER MAKE/MODEL Years Date Year Cost Price Value Tractors 201 2007 JD 5425 (4-WD) Tractor W/Cab & Loader 12 2007 2019 42,553.00 45,000 5,000 46,100 - - - - 202 2013 JD 5420 (4-WD) Tractor W/Cab & Loader 12 2013 2025 40,000.00 42,000 5,000 - - - - - 203 2009 JD 6230 (2-WD) Tractor W/Cab 12 2009 2021 38,614.00 40,000 4,500 - - 43,100 - - 203R 2006 Sweepster CH Dual Drive Broom 11 2006 2017 8,209.00 10,200 1,000 - - - - - 204 2011 JD 6230 Tractor 12 2011 2023 40,153.00 40,000 4,500 - - - - 45,300 206 2014 JD 5085E Tractor 12 2015 2027 49,947.00 50,000 4,500 - - - - - 212 2017 JCB 3CX (4-WD) Tractor W/Loader & Backhoe 15 2017 2032 65,600.00 8 8,000 - - - - - 217 2017 JCB 4160 Bi-directional Tractor 12 2017 2029 190,922.00 195,000 50,000 - - - - - 251 2005 New Holland TV145 Tractor w/ Snowblower 12 2005 2019 69,757.00 190,000 35,000 194,800 - - - - Misc. Equipment 252 2016 Toro Workman 7 2016 2023 24,700.00 25,900 1,500 - - - - 29,300 253 2011 Kaw 4x4 Mule 3010 & 80 Gal. Field Liner 6 2011 2017 15,000.00 25,900 1,500 - - - - 30,000 254 2015 Toro Workman HDX-D Utility Cart w/Groomer- Leveler 6 2015 2021 26,770.00 26,770 6,000 - - 28,800 - - 255 2013 Kawasaki 4x4 Mule 4010 6 2013 2019 15,000.00 25,900 2,500 26,500 - - - - 256 2016 Toro Rake-O-Vac Turf Sweeper 12 2016 2028 33,000.00 33,825 1,000 - - - - - 257 Leveler 6 2014 2020 24,000.00 27,800 3,000 - 29,200 - - - 259 2010 Toro Workman 7 2010 2017 21,018.00 23,000 1,500 - - - - - 262 2001 AERA-vator 80" Aerator 15 2001 2016 8,048.00 10,500 500 - - - - - 272 2016 Toro Rake-O-Vac Turf Sweeper 12 2016 2028 33,000.00 32,000 1,000 - - - - - 274 2008 Olympia 82.5" Ice Resurfacer 12 2008 2020 10,118.00 12,000 1,000 - 12,600 - - - 286 2003 Bannerman BTD-20 Turf Topdresser 20 2003 2023 14,537.00 17,000 500 - - - - 19,200 # 2006 Grass/Trash Sweeper 10 2006 2016 26,103.00 26,000 1,000 - - - - - TOTALS $2,503,919 $2,707,299 $348,500 293,900 142,400 279,000 44,300 230,400 # - Will not be replaced 2019 2020 2021 2022 2023 Beg Cash Balance 12,214 (723) 109,566 113,830 326,927 VERF Charges Rec'd 236,780 236,700 242,620 248,690 254,910 Purchases 293,900 142,400 279,000 44,300 230,400 Trade in rec'd 44,000 16,000 39,000 7,000 19,500 Interest Earnings 0.015 183 (11) 1,643 1,707 4,904 End Cash Balance (723)109,566 113,830 326,927 375,841 78 ver 6-10-19 Engineering (7420) Vehicle & Equipment Replacement Fund Target Estimated future replacement cost CITY Replace 2019 Estimated 2019 2020 2021 2022 2023 VEHICLE Cycle In-service Replace Original Purchase Trade NUMBER MAKE/MODEL Years Date Year Cost Price Value 114 2012 Chev Traverse 10 2012 2022 23,900.00 25,100 5,000 - - - 27,700 - 115 2013 GMC ½ Ton Pickup (4-WD) 10 2013 2023 21,400.00 24,050 7,000 - - - - 27,200 116 2017 GMC 1/2 Ton Pickup (4-WD)10 2017 2027 25,100.00 27,500 7,000 - - - - - 117 2017 GMC 1/2 Ton Pickup (4-WD)10 2017 2027 25,100.00 27,500 7,000 - - - - - TOTALS 95,500 104,150 26,000 - - - 27,700 27,200 Number of Active Assets 2019 2020 2021 2022 2023 Beg Cash Balance 19,321 29,861 40,819 52,201 41,324 VERF Charges Rec'd 10,250 10,510 10,770 11,040 11,320 Purchases - - - 27,700 27,200 Trade in rec'd - - - 5,000 7,000 Interest Earnings 0.015 290 448 612 783 620 End Cash Balance 29,861 40,819 52,201 41,324 33,064 79 ver 6-10-19 Vehicle & Equipment Replacement Fund PW - NATURAL RESOURCES (7425) Target Estimated future replacement cost CITY Replace 2019 2019 2020 2021 2022 2023 VEHICLE Cycle In-service Replace Original Purchase NUMBER MAKE/MODEL VIN DEPT Years Date Year Cost Price 601 2013 Chev ½ Ton Pickup (4-WD)DZ309830 Natural Res.10 2013 2023 20,750.00 23,800 - - - - 26,900 TOTALS 20,750 23,800 - - - - 26,900 2019 2020 2021 2022 2023 Beg Cash Balance 34,236 36,740 39,291 41,930 44,659 VERF Charges Rec'd 1,990 2,000 2,050 2,100 2,150 Purchases - - - - 26,900 Trade in rec'd - - - - 7,000 Interest Earnings 514 551 589 629 670 End Cash Balance 36,740 39,291 41,930 44,659 27,579 80 ver 6-10-19 Vehicle & Equipment Replacement Fund Building Inspections (7415) Target Estimated CITY Replace 2019 Estimated 2019 2020 2021 2022 2023 VEHICLE Cycle In-service Replace Original Purchase Trade NUMBER MAKE/MODEL Years Date Year Cost Price Value 101 2013 Chev ½ Ton Pickup (4-WD)10 2013 2023 19,000 23,800 7,000 - - - - 26,900 104 2015 GMC ½ Ton Pickup (4 WD) 10 2015 2025 22,670 23,800 7,000 - - - - - 105 2017 GMC ½ Ton Pickup (4 WD) 10 2017 2027 23,000 23,500 7,000 - - - - - 107 2014 GMC ½ Ton Pickup (4 WD) 10 2014 2024 22,670 23,800 7,000 - - - - - TOTALS 64,670 71,100 - - - - 26,900 Number of Active Assets 2019 2020 2021 2022 2023 Beg Cash Balance 45,887 59,175 73,043 87,509 ###### VERF Charges Rec'd 3% 12,600 12,980 13,370 13,770 14,180 Purchases - - - - 26,900 Trade in rec'd - - - - 7,000 Interest Earnings 0.015 688 888 1,096 1,313 1,539 End Cash Balance 59,175 73,043 87,509 102,591 98,410 81 ver 6-10-19 Vehicle & Equipment Replacement Fund PW - FLEET & BUILDINGS (7435) Target Estimated Future replacement cost CITY Replace 2019 Estimated 2019 2020 2021 2022 2023 VEHICLE Cycle In-service Replace Original Purchase Trade NUMBER MAKE/MODEL Years Date Year Cost Price Value 701 2010 GMC 1 Ton Service Truck 15 2010 2025 40,833 47,300 10,000 - - - - - 702 2012 Chev Colorado 4X4 10 2012 2022 19,375 22,000 4,000 - - - 24,300 - 704 2012 JD 997 (50% Shared with utilities)5 2012 2020 11,000 4,000 - 11,600 - - - TOTALS 60,208 80,300 - 11,600 - 24,300 - Number of Active Assets 2019 2020 2021 2022 2023 Beg Cash Balance 24,720 27,941 26,460 33,417 21,158 VERF Charges Rec'd 2,850 5,700 6,560 7,540 8,670 Purchases - 11,600 - 24,300 - Trade in rec'd - 4,000 - 4,000 - Interest Earnings 1.50% 371 419 397 501 317 End Cash Balance 27,941 26,460 33,417 21,158 30,145 82 ver 6-10-19 Vehicle & Equipment Replacement Fund PW - STREET MAINTENANCE (7440) Target Estimated future replacement cost CITY Replace 2019 Estimated 2019 2020 2021 2022 2023 VEHICLE MAKE/MODEL Cycle In-service Replace Original Purchase Trade NUMBER Years Date Year Cost Price Value 300 2010 Mack Dump Truck GU812 12 2010 2022 179,444 212,000 30,000 - - - 240,000 - 301 2010 Mack Dump Truck GU812 12 2011 2023 179,802 212,000 30,000 - - - - 240,000 305 2010 Mack Dump Truck GU812 12 2011 2023 179,802 212,000 30,000 - - - - 240,000 307 2016 Kenworth Dump Truck T470 13 2015 2028 203,000 212,000 30,000 - - - - - 310 2015 Kenworth Dump Truck T470 12 2014 2026 202,647 212,000 27,500 - - - - - 312 2015 Kenworth Dump Truck T470 12 2014 2026 202,647 212,000 27,500 - - - - - 313 2017 GMC ¾ Ton Pickup (4-WD)10 2017 2027 28,150 34,000 17,500 - - - - - 314 2019 Kenworth T470 Single Axle (314) 12 2019 2031 208,533 212,000 28,500 - - - - - 316 2018 Chev 3/4 Ton pickup (4WD) 316 10 2018 2028 36,480 34,000 7,000 - - - - - 319 2007 Sterling Dump Truck LT7500 (Tandem)12 2007 2019 163,550 225,000 30,000 230,600 - - - - 322 2010 Mack Dump Truck GU812 12 2010 2022 179,444 212,000 30,000 - - - 240,000 - 323 2017 Ford F550 Dump Truck 10 2017 2027 89,000 91,200 28,000 - - - - - 325 2017 Ford F550 Dump Truck 10 2017 2027 89,000 91,200 32,000 - - - - - 326 2002 Ford F550 Bucket Truck 15 2002 2017 72,027 100,000 12,000 - - - - - 327 2016 Kenworth Dump Truck T470 13 2015 2028 208,500 212,000 30,000 - - - - - 330 2011 Ford F750 Bucket Truck 15 2011 2026 115,658 130,000 14,000 - - - - - 331 2013 Chev ¾ Ton Ext. Cab Pickup (4-WD)10 2013 2023 27,248 34,850 9,000 - - - - 39,400 336 2015 SPH-0 Blacktop Trailer 20 2015 2035 52,000 54,600 7,000 - - - - - 337 2015 Chev ¾ Ton Pickup (4-WD)10 2014 2024 34,082 36,000 7,000 - - - - - 338 2017 Ford F550 Bucket/Sign Truck 15 2017 2032 92,654 100,000 12,000 - - - - - 340 2016 Ford F550 Dump Truck 10 2015 2025 60,000 61,500 10,000 - - - - - 341 2013 Chev ¾ Ton Ext. Cab Pickup (4-WD)10 2013 2023 27,248 34,850 9,000 - - - - 39,400 344 2019 Kenworth T470 Tandem Axle (344) 12 2019 2031 227,398 225,000 28,500 - - - - - 360 2010 GMC 3/4 Ton Pickup (4-WD)10 2010 2020 24,876 30,000 7,000 - 31,500 - - - 361 2010 Ford F550 Dump Truck 10 2010 2020 50,822 65,000 10,000 - 68,300 - - - 362 2011 Chev 1 Ton Dump Truck 10 2011 2021 45,000 53,500 10,000 - - 57,600 - - 381 2017 Kenworth Dump Truck T470 12 2017 2029 213,500 212,000 30,000 - - - - - 302 1994 Model XA5905D Compressor 25 1994 2024 11,000 18,000 2,000 - - - - - 303 2011 CAT Tractor Backhoe Model 430E 15 2011 2026 102,659 119,000 15,000 - - - - - 309 2010 Vermeer BC 1800 XL Chipper 10 2010 2020 45,674 80,000 5,000 - 84,100 - - - # 321 1983 CASE 450 Dozer 1983 32,750 8,000 - - - - - 328 1998 Daewoo Forklift 25 1998 2023 18,500 30,300 3,000 - - - - 34,300 # 329 1993 853 Skid Loader 1993 26,400 5,000 - - - - - 332 2017 Skid Loader A-770 11 2017 2028 61,350 62,900 20,000 - - - - - 333 2004 JCB 520 Loadall Teles. Load Handler 15 2004 2019 44,368 71,800 8,000 73,600 - - - - 334 2007 AEBI TT75 Tractor 15 2007 2022 85,000 105,000 8,000 - - - 115,900 - 335 2017 JD 1570 Mower 5 2017 2022 21,500 22,000 3,000 - - - 24,300 - 342 2003 Chipper 18 2003 2021 25,280 80,000 5,000 - - 86,200 - - 345 2015 Model SC802 Stump Grinder 22 2015 2037 39,245 41,200 7,500 - - - - - 346 2014 Toolcat 5600 10 2014 2024 52,333 64,000 15,400 - - - - - 83 ver 6-10-19 Vehicle & Equipment Replacement Fund PW - STREET MAINTENANCE (7440) Target Estimated future replacement cost CITY Replace 2019 Estimated 2019 2020 2021 2022 2023 VEHICLE MAKE/MODEL Cycle In-service Replace Original Purchase Trade NUMBER Years Date Year Cost Price Value 347 2017 Toolcat 5600 10 2017 2027 62,500 64,000 15,400 - - - - - 349 2017 JD 1570 Mower 5 2017 2022 21,500 22,000 3,000 - - - 24,300 - 350 2012 New Holland Bi-directional Tractor 15 2012 2027 134,000 157,800 15,000 - - - - - 351 2016 CAT 938M Loader 28 2016 2044 230,940 236,700 40,000 - - - - - # 352 1987 CAT 950B Loader 1987 98,879 15,000 - - - - - # 353 2006 Power Boss Sweeper 2006 31,445 3,000 - - - - - 354 2008 Dura Patch 125DJT 15 2008 2023 52,000 61,800 5,000 - - - - 69,900 355 2013 New Holland Bi-directional Tractor 15 2013 2028 143,000 157,800 15,000 - - - - - 363 2012 JCB 520 Loadall Teles. Load Handler 15 2012 2027 63,500 71,800 8,000 - - - - - 371 2013 Doosan Ingersoll Rand Air Compressor 25 2013 2038 17,600 19,400 1,000 - - - - - 2003 Crash Attenuator 25 2003 2028 12,000 15,000 3,000 - - - - - # 3M54 1990 Manhole Cutter 1990 13,280 2,000 - - - - - 4,639,215 5,021,200 304,200 183,900 143,800 644,500 663,000 # - Will not be replaced 2019 2020 2021 2022 2023 Beg Cash Balance 114,753 34,987 67,895 288,343 155,718 VERF Charges Rec'd 3% 185,000 194,370 348,400 434,270 447,300 Purchases 304,200 183,900 143,800 644,500 663,000 Trade in rec'd 38,000 22,000 15,000 74,000 86,000 Interest Earnings 0.0125 1,434 437 849 3,604 1,946 End Cash Balance $34,987 $67,895 $288,343 $155,718 $27,964 84 ver 6-10-19 Enterprise Fund- Equipment Replacement Schedule PW - STREET MAINTENANCE-STORM WATER Target Estimated future replacement cost CITY Replace 2019 Estimated 2019 2020 2021 2022 2023 VEHICLE MAKE/MODEL VIN DEPT Cycle In-service Replace Original Purchase Trade NUMBER Years Date Year Cost Price Value 604 2009 Chev Malibu 9F223550 Storm Water 10 2009 2019 17,742 24,140 3,000 24,700 - - - - 603 2018 Chev Silverado 4x4 Z278125 Storm Water 10 2018 2028 24,602 24,600 7,000 - - - - - 304 2011 Elgin Pelican Street Sweeper NS2222D Streets 15 2011 2026 185,600 214,000 15,000 - - - - - 317 2015 Elgin Pelican Street Sweeper NP30630 Streets 17 2015 2032 198,931 214,000 15,000 - - - - - 306 # 1998 Elgin Pelican Street Sweeper S8596D Streets 1985 1985 63,000 - - - - - 324 2018 Tymco 500X Sweeper JH340427 Streets 13 2018 2031 281,956 282,000 30,000 - - - - - Totals 771,831 758,740 - - - - - # Will not be replaced 85 ver 6-10-19 Enterprise Fund- Equipment Replacement Schedule PW - UTILITIES Target Estimated future replacement cost CITY Replace 2019 Estimated 2019 2020 2021 2022 2023 VEHICLE Cycle In-service Replace Original Purchase Trade NUMBER MAKE/MODEL Years Date Year Cost Price Value 404 2016 Chev 1 Ton Utility Pickup (4-WD)10 2016 2026 87,375 90,000 7,000 - - - - - 405 2017 GMC 3/4 Ton Ext. Cab Pickup (4-WD)10 2017 2027 27,650 28,300 7,000 406 2008 Chev 3/4 Ton Ext. Cab Pickup (4-WD)10 2008 2018 22,469 34,850 7,000 - - - - - 408 2010 GMC 3/4 Ton Pickup (4-WD) 10 2010 2020 23,256 34,850 7,000 - 36,600 - - - # 410 2005 Chev 1 Ton Utility Pickup (4-WD)2005 43,200 7,000 - - - - - 411 2015 Chev 3/4 Ton Ext. Cab Pickup (4-WD)10 2014 2024 29,850 34,850 7,000 - - - - - 416 2012 Chev 3/4 Ton Ext. Cab Pickup (4-WD)10 2012 2022 24,600 34,850 7,000 - - - 38,500 - 419 2009 Chev 3/4 Ton Pickup (4-WD) 10 2009 2019 21,386 34,850 7,000 35,700 - - - - 421 2009 Chev 3/4 Ton Pickup (4-WD) 10 2009 2019 33,920 34,850 7,000 35,700 - - - - 466G 2011 Cat 125KW Portable Generator 25 2011 2036 57,000 62,525 8,000 - - - - - Subtotal Water 370,706 389,925 71,000 71,400 36,600 - 38,500 - 401 2010 Mack Gap Vax Sewer Cleaner 9 2010 2019 320,000 430,000 40,000 473,341 - - - - 402 2019 KW T370 Jetter 12 2018 2030 240,440 280,000 25,000 - - - - - 409 2012 Chev 3/4 Ton Ext. Cab Pickup (4-WD)10 2012 2022 24,600 34,850 7,000 - - - 38,500 - 412 2011 GMC 3/4 Ton Pickup (4-WD) 10 2011 2021 24,505 34,850 7,000 - - 37,500 - - 414 2011 GMC 3/4 Ton Pickup w/ Tommy Lift (4-WD)10 2011 2021 24,505 34,850 7,000 - - 37,500 - - # 415 2005 Chev 1 Ton Utility Pickup (4-WD)2004 52,000 7,000 - - - - - 417 2015 Chev 1-Ton Utility Truck 10 2015 2025 83,000 87,125 7,000 - - - - - 418 2010 GMC 3/4 Ton Ext. Cab Pickup (4-WD)10 2010 2020 25,511 34,850 7,000 - 36,600 - - - 422 2008 Chev Sewer Camera Express Van 15 2008 2023 33,657 35,875 7,000 - - - - 40,600 425 2013 Easement Machine 20 2013 2033 32,000 33,620 4,000 - - - - - 427 2009 Port. Changeable Message Board 12 2009 2021 16,700 17,425 1,000 - - 18,800 - - 428 2012 Cornell Pump 20 2013 2033 40,132 42,230 1,000 - - - - - # 451G 1985 Kohler Portable Generator 1985 24,000 8,000 - - - - - 452G 1999 Olympia Portable Generator 25 1999 2024 31,982 51,250 8,000 - - - - - 403 2001 VersaVac 20 2001 2021 45,000 53,300 8,000 - - 57,400 - - 704 2012 John Deere 997 Mower 6 2012 2018 15,500 20,000 4,000 - - - - - Subtotal Sewer 1,033,532 1,190,225 148,000 473,341 36,600 151,200 38,500 40,600 TOTALS 1,404,238 1,580,150 219,000 544,741 73,200 151,200 77,000 40,600 # - Will not be replaced 86 ver 6-10-19 Enterprise Fund- Equipment Replacement Schedule VALLEYWOOD GOLF Future Replacement Cost UNIT# YEAR MAKE DESCRIPTION COST NEW 2019 2020 2021 2022 2023 501 2004 1 Ton Truck w/ plow 502 2004 1 Ton Truck w/ plow 504 2009 Toro Mower, Greensmaster 3150 20,000 40,000 40,000 505 2010 Smithco Greens Roller 11,000 20,000 Greens Roller - Fleet Addition 15,000 506 2009 Toro Mower, Greensmaster 3150 20,000 40,000 40,000 520 2005 Toro Mower, Greens 3000 22,500 30,000 40,000 523 2005 Toro Mower, Greens 3100 22,500 40,000 507 2006 Toro Mower, Rough 4700D 47,000 65,000 522 1999 Toro Mower, Reelmaster 5200D 35,000 60,000 527 2012 Toro Mower, Reelmaster 5200D 47,000 50,000 50,000 530 2008 Toro Mower, Rough 4700D 47,000 75,000 75,000 558 2002 Toro Mowe, Reelmaster 5200D 35,000 40,000 40,000 514 1978 JD Tractor Loader 401C 12,000 90,000 586 1987 Bobcat Skidloader Backhoe 14,950 25,000 25,000 535 1998 Ryan Aerator 30,000 25,000 25,000 519 1988 Cushman Core Harvester 5,000 - - 528 2012 Toro Zero-Turn 20,000 - - 547 1999 Toro 5500 Sprayer (Large)37,000 55,000 55,000 Sprayer (small)15,000 518 2001 Dakota Spreader 9,850 15,000 15,000 581 2010 Pro Force Leaf Blower 6,200 - Sod Cutter 5,000 5,000 Spin Grinder 60,000 60,000 508 2009 Toro Utility, Worman 12,000 30,000 30,000 509 2009 Toro Utility, Workman 14,000 - - 512 2009 Toro Utility, Worman 6,830 25,000 25,000 510 2012 Toro Utility, Truckster 13,000 20,000 20,000 Estimated 2019 Purchase Price 87 ver 6-10-19 Enterprise Fund- Equipment Replacement Schedule VALLEYWOOD GOLF Future Replacement Cost UNIT# YEAR MAKE DESCRIPTION COST NEW 2019 2020 2021 2022 2023 Estimated 2019 Purchase Price 538 1996 Cushman Utility, Trap Rake 15,000 - - 529 2001 Toro Utility, Workman 10,000 20,000 526 2001 Toro Utility, Workman 10,000 25,000 517 2001 Toro Utility, Workman 12,842 25,000 NEW 2013 EZGO Golf Carts (55 total) - Annual Lease $4500/cart 44,500 44,500 44,500 44,500 44,500 Golf Total $184,500 $124,500 $139,500 $164,500 $169,500 TCF lease '18 Groundsmaster 4700D, Greensmaster 3150Q 39,645 39,645 39,645 39,645 VGM Lease '18 Smithco Sprayer 16,420 16,420 16,420 16,420 TCF Lease '19 Groundsmaster 4700D, Greensmaster 3150Q 27,385 27,385 27,385 27,385 27,385 83,450$ 83,450$ 83,450$ 83,450$ 27,385$ 88 ver 6-10-19 I T E M: 4.E. C O UNC I L ME E T I NG D AT E :J uly 11, 2019 S E C T I O N:Consent A genda Description: Receive Firefighters Relief Association Certification of 2020 Financial Requirements S taff Contact: Charles Russell, F ire Chief Department / Division: Fire Department AC T I O N RE Q UE S T E D: Receive the Apple Valley Firefighter's Relief Association certification of 2020 financial requirements. S UM M ARY: As indicated in Resolution 19-1 of the Apple Valley Firefighters Relief Association (AVFRA), the Board of Trustees has certified the Association's 2020 municipal financial requirement. Notice of this obligation is to be received by the C ity on or before August 1st of each year. T he municipal financial requirement was calculated by means of an actuarial valuation study completed by VanIwaarden. T he required tax levy for 2020 is $59,457.00; however, in keeping with the past practice of matching 90% of the total Minnesota State Fire Aid from 2 years prior, the amount requested is $265,276.00. B AC K G RO UND: T he AVFRA is a legal entity that receives and manages monies to provide retirement and other benefits to its members (volunteer/paid-on-call firefighters) and beneficiaries (retired volunteer/paid-on-call firefighters). T he AVFRA has two major sources of revenue: Minnesota State Fire Aid dollars and property taxes the C ity of Apple Valley levies each year. B UD G E T I M PAC T: T he amount requested is included in the proposed 2020 General Fund Operating Budget. AT TAC HM E NT S : Resolution Exhibit EXHIBIT A 2020 FIRE RELIEF TAX CERTIFICATION RESOLUTION Per MS 69.773(5) 2017 to be paid in 2018 2018 to be paid in 2019 2019 to be paid in 2020 a) Annual Normal Cost $226,758 $232,584 $260,319 b) Administrative Expenses $35,724 $37,549 $29,298 current X 1.035 c) Amortization Payment $124,083 $0 $64,591 d) Interest to Year End $0 $0 $0 1. ACTUARIAL REQUIREMENT $386,565 $256,821 $354,208 2. ESTIMATED FIRE STATE AID $281,578 $283,581 $294,751 3. SUBTOTAL (1-2) $104,987 $0 $59,457 (minimum obligation) 4. PRELIMINARY TAX LEVY $104,987 $0 $59,457 $59,457 $283,58128 3,581 $2850 5. ADJUSTMENTS $176,591 $283,581 $235,294 6. ACTUAL TAX LEVY* $253,420 $255,223 $265,276 BENEFIT LEVEL ($/MO/YR)/($/YR) $45/$6700 $45/$6700 $46/$7000 2017 2018 2019 * As agreed with Council in June 1997, starting with the 1999 contribution, this amount will be equal to Fire State Aid received in the previous year. This practice continued until 2007 when Fire State Aid began to decrease. The city contribution was equal to the minimum required obligation from 2010 through the 2014 contribution. Beginning with the 2016 contribution, the city is again matching the Fire State Aid Amount (excluding Supplemental Fire Aid). Beginning with the 2017 contribution, the Fire State Aid amount includes the Supplemental Fire Aid, and the city has agreed to match 90% of the total amount received two years prior. I T E M: 4.F. C O UNC I L ME E T I NG D AT E :J uly 11, 2019 S E C T I O N:Consent A genda Description: Direct Urban Affairs Advisory Committee to Review and P rovide Recommendations on Conservation/Sustainability I tems S taff Contact: B ruce Nordquist, Community Development Director, A I C P Department / Division: Community Development Department AC T I O N RE Q UE S T E D: Direct Urban Affairs Advisory Committee to review and provide recommendations on conservation/sustainability items. S UM M ARY: T he Urban Affairs Advisory C ommittee has been directed to review and make recommendations about the following in 2018 and 2019: 1. 50th Year C elebration 2. 2020 Census Additional items have been mentioned for consideration and recommendations by the Urban Affairs Advisory C ommittee are sought, which provides an ad hoc review role as directed. On an ongoing basis there would be review and feedback on conservation and sustainability topics as requested that require timely consideration: "Bagster" trash collection or other temporary trash storage and removal practices which have become a neighborhood nuisance. T he review and discussion of solar panel advances and deployment on buildings and in yards. Staff is assembling a report on significant 2018 conservation/sustainability initiatives provided, to add to ten years of performance in this topic area, and to be reported later this summer after a review by the Urban Affairs Advisory Committee. B AC K G RO UND: N/A B UD G E T I M PAC T: N/A I T E M: 4.G. C O UNC I L ME E T I NG D AT E :J uly 11, 2019 S E C T I O N:Consent A genda Description: A pprove Reduction of Various Financial Guarantees S taff Contact: J oan Murphy, Department A ssistant Department / Division: Community Development Department AC T I O N RE Q UE S T E D: Approve reduction of various financial guarantees. S UM M ARY: T he C ity holds numerous financial guarantees to ensure the installation of certain improvements in new developments, as well as to assure protection of natural resources. Staff review of the status of these developments indicates that the following actions are in order: 1.Quarry Ponds Fifth Addition (PC18-04-F) LO C #20007624675 Original Deposit on 6/14/18 $1,001,405.00 Reduced 8/23/18 to $719,816.18 Reduced 9/13/18 to $299,924.00 Reduced 12/27/18 to $122,414.00 Reduced 2/14/19 to $76,714.00 Reduce now to $25,000.00 2.PHS Presbyterian Homes (PC16-14-PZSB) LO C #D C 112806US24416 Original Deposit on 9/12/16 $972,445.00 Reduced 2/8/19 to $347,856.00 Reduce now to $0 B AC K G RO UND: N/A B UD G E T I M PAC T: N/A I T E M: 4.H. C O UNC I L ME E T I NG D AT E :J uly 11, 2019 S E C T I O N:Consent A genda Description: A pprove E ngineering Services Proposal with Advanced E ngineering and Environmental S ervices, I nc., for Project 2019-140, 2019 Wellhead P rotection P lan A mendment S taff Contact: Carol Blommel J ohnson, Public Works Superintendent - Utilities Department / Division: Utilities Division AC T I O N RE Q UE S T E D: Approve Engineering Services Proposal with Advanced Engineering and Environmental Services, Inc., for Project 2019-140, 2019 Wellhead Protection Plan Amendment, in the amount of $36,500.00. S UM M ARY: Attached for consideration is a proposal for Engineering Services with Advanced Engineering and Environmental Services, Inc., (A E2S) to prepare the Wellhead Protection Plan Amendment per Minnesota Department of Health requirements. T he Part 1 report will include: assembly of data elements, fracture flow delineation, wellhead protection area delineation using MO D F LO W software, delineate the Drinking Water Supply Management Area (D WSMA) and assess the well field and D WSMA vulnerability. Part 2 of the plan takes the results from Part 1 along with additional data to develop a strategy to protect the City's water supply. T his is done by: performing a potential contaminant source inventory, identifying issues and opportunities related to land uses, updating Wellhead Protection (WHP) goals, and developing an action plan and strategy for ongoing evaluation. T he amendment is expected to be completed in 2021. B AC K G RO UND: Wellhead Protection Plans (WHPP) are required to be updated every ten (10) years or upon installation of a new well. T he update is in the form of an amendment. T he C ity's first WHPP was completed in 2003, In 2009 an amendment was required because of the addition of Well 20. A Professional Service Agreement was approved with A E2S in the Engineering Consultant Pool, Utility Services C ategory in J uly 2016. B UD G E T I M PAC T: T he Wellhead Protection Plan Amendment is included in the 2019 and 2020 Public Works Water Utility Budget. It is also included in the 2021 proposed budget. Project 2019-140, Code: 5305.6235. AT TAC HM E NT S : Proposal I T E M: 4.I . C O UNC I L ME E T I NG D AT E :J uly 11, 2019 S E C T I O N:Consent A genda Description: A pprove Water Quality I mprovement Cost Share Program Agreement with J ennifer S trub for Native Garden I nstallation at 12754 Durham Way S taff Contact: J essica Schaum, Natural Resources Coordinator Department / Division: Natural Resources Division AC T I O N RE Q UE S T E D: Approve Water Quality Improvement C ost Share Program Agreement with J ennifer Strub for native garden installation at 12754 Durham Way; payment not to exceed $500.00 per project. S UM M ARY: T he following water quality cost share application was received by C ity staff and the project was determined to be eligible for the program. Name Address P roject Watershed J ennifer Strub 12754 Durham Way Native garden E Vermillion River T he standard C ity water quality improvement cost share program agreement approved by the City Attorney was utilized for this project. B AC K G RO UND: In 2009 the City of Apple Valley began a voluntary cost share program for residential, multiple-family, or institutional property owners to promote the installation of water quality improvements. T hese improvements typically consist of rain gardens, native gardens, buffers, and shoreline stabilization projects to reduce and treat stormwater runoff prior to its entering the stormwater system. T his cost share program assists the C ity in meeting State and Federal storm water management requirements. T he program provides for reimbursement of 50 percent of qualifying expenses, not to exceed a total reimbursement from the C ity of $500.00. T he program requires that the property owner maintain their project to meet program standards for a period of no less than seven years. B UD G E T I M PAC T: T he maximum allowable reimbursement is $500.00 per lot or project. Funding for this program is included in the 2019 operating budget for the Storm Drainage Utility. I T E M: 4.J . C O UNC I L ME E T I NG D AT E :J uly 11, 2019 S E C T I O N:Consent A genda Description: A pprove Agreement with S ewer S ervices, I nc., for Project 2019-147, 2019 Sump Catch B asin Cleaning - Residential S taff Contact: Carol Blommel J ohnson, Public Works Superintendent - Utilities Department / Division: Utilities Division AC T I O N RE Q UE S T E D: Approve agreement with Sewer Services, Inc., for Project 2019-147, 2019 Sump C atch Basin Cleaning - Residential, in the amount of $40,205.00. S UM M ARY: On J une 26, 2019, quotations were received for sediment removal from approximately 473 sump catch basins on City residential streets. Sediment removal from sump catch basins is a requirement of the N PD ES (National Pollution Discharge Elimination System) Permit. Sewer Services submitted the low quote of $85.00 per sump catch basin as noted on the attached bid tabulation, Exhibit A. A standard City agreement will be utilized for this project. B AC K G RO UND: N/A B UD G E T I M PAC T: Funding for sump catch basin cleaning is included in the 2019 operating budget of the Public Works Storm Drainage Utility, C ode: 5505.6249. AT TAC HM E NT S : Bid / Quote Tabulation I T E M: 4.K. C O UNC I L ME E T I NG D AT E :J uly 11, 2019 S E C T I O N:Consent A genda Description: A pprove Change Order No. 3 to A greement with Mueller S ystems, L L C, for P roject 2016-101, Water Meter Replacement S taff Contact: Carol Blommel J ohnson, Utilities Superintendent Department / Division: Utilities Division AC T I O N RE Q UE S T E D: Approve Change Order No. 3 to Agreement with Mueller Systems, LLC, for Project 2016- 101, Water Meter Replacement, to extend project completion date. S UM M ARY: T he change order is to extend the Water Meter Replacement Project completion date from August 23, 2020 to March 23, 2021. T he contract identifies a completion date of 30 months after the Notice to Proceed (N T P) was issued. T he N T P was issued on February 23, 2018. T he seven (7) month extension is due to delays with the integration plan implementation at the start of the project. It took longer than anticipated to integrate the meter system data between Mueller Systems and LO G IS. It was critical that the data would transfer between the meter reading system and the utility billing system so customers would not be impacted. B AC K G RO UND: On August 24, 2017, the C ity C ouncil approved an agreement with Mueller Systems, LLC for the water meter replacement project to include A MI (Advanced Metering Infrastructure). On J uly 26, 2018, the City C ouncil approved C hange Order No. 1 to address meter type changes for the additional amount of $116,835.90. On May 23, 2019, the C ity C ouncil approved C hange Order N o. 2 to address non- compliance requests for the additional amount of $5,583.00. B UD G E T I M PAC T: T he extension of the project completion date does not impact the budget. T he meter replacement project is included in the Public Works C IP and Utilities Water Fund operating budget. Project C ost 2016-101 5310.6735 Mueller Systems, LLC Bid Proposal $4,268,854.00 C onsultant Services (not to exceed)150,000.00 C ontingency $425,000.00 Total Project Cost $4,843,854.00 Project C ontingency C ontingency $425,000.00 C hange Order No. 1 (116,835.90) C hange Order No. 2 (5,883.00) Remaining Contingency $302,281.10 AT TAC HM E NT S : Change Order Document(s) I T E M: 4.L . C O UNC I L ME E T I NG D AT E :J uly 11, 2019 S E C T I O N:Consent A genda Description: A pprove Change Order No. 2 to A greement with McNamara Contracting, I nc., for Project 2018- 110, L ebanon Cemetery Roadway and I nfrastructure I mprovements, and A pprove Acceptance and Final P ayment S taff Contact: B randon A nderson, City Engineer Department / Division: E ngineering Division AC T I O N RE Q UE S T E D: Approve C hange Order No. 2 on the agreement with McNamara C ontracting, Inc., with an addition of $5,109.98; and accepting Project 2018-110, Lebanon Cemetery Roadway and Infrastructure Improvements, as complete and authorizing final payment in the amount of $60,570.65 for a contract total of $476,160.91. S UM M ARY: Attached please find the fourth and final payment for Project 2018-110, Lebanon C emetery Roadway and Infrastructure Improvements. A ll public improvements associated with the project are complete and in acceptable condition to become public infrastructure of the C ity. T his final payment of $60,570.65 will close the agreement with McNamara Contracting, Inc., and result in a total construction cost of $476,160.91. Change Order No. 2 in the amount of $5,109.98, was due to the additional street light wiring to an existing meter, resetting pavers at the Fireman’s Memorial, additional street patching required on the access road to Pilot Knob Road and additional irrigation conduit. B AC K G RO UND: T he C ity C ouncil adopted Resolution 2017-206 on December 14, 2017, directing the preparation of plans and specifications for Project 2018-110, Lebanon Cemetery Roadway and Infrastructure Improvements. City Council adopted Resolution 2018-60 on May 10, 2018, authorizing the receipt of bids for Project 2018-110, Lebanon C emetery Roadway and Infrastructure Improvements. On J une 14, 2018, the C ity C ouncil adopted Resolution 2018-80 awarding agreement with McNamara C ontracting, Inc. for Project 2018-110, Lebanon C emetery Roadway and Infrastructure Improvements. On December 27, 2018, the C ity Council approved Change Order No. 1 to agreement with McNamara C ontracting, Inc., for Project 2018-110, Lebanon Cemetery Roadway and Infrastructure Improvements. B UD G E T I M PAC T: T he project final costs exceed the budgeted amount by $14,358.10. Project C ost As Awarded Final Construction C ost $ 373,990.60 $ 372,790.18 Change Order #1 98,260.75 Change Order #2 5,109.98 Contingency 66,009.40 Engineering & Construction Admin.35,000.00 13,197.19 Total Estimated Cost $ 475,000.00 $ 489,358.10 Project Funding: Cemetery Fund (2018)$ 375,000.00 $ 375,000.00 Cemetery Fund Budget Amendment 100,000.00 114,358.10 Total Estimated Funding $ 475,000.00 $ 489,358.10 AT TAC HM E NT S : Change Order Document(s) F inal Pay Documents ) ••• •••• ••••• •••• ·••· City of APP.le valley Owner: City of App le Va ll ey , 7100 W. 147 th St., Apple Valley , MN 55 124 Date Co ntra ctor : McNama ra Con trac tin g lnc .,16700 Chippenda le Ave nu e, Rose111ou111 , MN 55068 -1 304 . . Bo nd Com pa ny· Th e Gua ra nt ee Compa ny of No rth Ame rica USA . One Towne Squa re. Suite 1470 Sou thfi eld, Ml 48076-3725 CHANGE ORD ER NO. 2 LEBANON CEMETE RY ROA D IMPR OVEMENTS CITY PR OJECT NO . 20 18-1 10 ., Jun el3,20 19 Bond No 16 I 62033 The follo win g it ems were no t include d in th e Co nt ract, but deeme d to be necessary to compl ete th e proj ec t acco rd ing to the int ended des ign. In acc ord ance with th e te rm s of thi s Co nt rac t, th e Co nt rac tor is hereby auth orize d and in stru cte d to pe rfo rm the work as alte red by the fo ll owin g prov isions. Desc ripti on of Wo rk Thi s chan ge order w ill pro vid e fo r work related add it ional str ee t li ght w irin g to ex isti ng meter , rese ttin g pave rs at the Fir ema n's Memo ria l, str eet patchin g required on th e access ro ad to C.R. 3 1, and ir rigat ion co ndu it at th e C.R. 3 1 access roa d as we ll as the ent ra nce off of Embry Pat h. Cont ra ct Unit To tal 0. It em Uni t Quantit y Pr ice Amo unt CHANGE ORD ER NO. 2 UN DERGROUN D WIRE FOR ST REET 555 $2.00 $1,11 0.00 19 LI GHT S LINFT 20 REIN STA LL PAYERS LS $857.4 8 $857.48 11.14 $125.00 $1,392.50 2 1 PATC HIN G 0 ACCESS ROA D TO CR 31 TN 22 IRR IGATIO N CONDUIT LF 12 5 $14.00 $1,750 .0 0 TOT ALS CHAN G E ORD ER #2 $5,109 .98 2018-110 co 2 . , ,,. Original Contract Amount Previous Change Orders This Change Order $373,990.60 $98,260 .75 $5 ,109 .98 Revised Contract Amount (inc luding this change order) $477,361.33 CHANGE IN CONTRACT TIMES Original Contract Times: Substantial Completion (days or date): Read y for final Payment (days or date): Increase of this Change Order: Substantial Completion (days or date): Ready for fina l P ayment (days or date): Contract Time with all approved Change Orders: Substantial Completion (days or date): Read y for fina l Pa y ment (days or date): Approved by Contractor: Mili!i2CTmG INC Date Approved By Public Works Director: CITY OF APPLE VALLEY cc: Contractor Bonding Com pany 20 I 8-1 IO CO 2 Approved by Owner: CITY OF APPLE VALLEY Mary Hamann-Roland , Mayor Date Attest: Pamela J . Gackstetter, City Clerk Date ••• •••• ••••• ••••••• Owner: City of Apple Valley, 7100 W. 14 7th St., Apple Va ll ey , MN 55124 Fo r Peri od: 12/29 /18 to 6/13/19 Date: Request No : Awle 11 Va ey Co ntra cto r: McNamara Co ntract in g, Inc., 1670 0 Chipp end ale Ave ,Rose mount, MN 55 068 CONTRACTOR'S REQUEST FOR PAYMENT Le ba non Cem etery Roadway and In fras tru ctu re Im provements Proj ect Fil e No. 20 18-110 SUMMARY I Original Contract A mo unt 2 Change Order - A dditi on $ 3 Change Order -Deduction $ 4 Revised Contract A mount 5 Value Com pl eted to Date 6 Material o n Hand 7 Amount E arned 8 Less Retainage 0% 9 Subtotal 10 Less Amount Paid Prev io us ly 11 Liquidated damages - 12 AMOUNT D UE T HI S REQUEST FOR PA YMENTNO. 4ANDFfNAL Ap proved by Contractor: 6/11 (!~ $ 103 ,370.73 0 .00 $ $ $ $ $ $ $ $ $ Jun e 13, 2019 4ANDFINAL $373 ,990.60 $477,36 1.33 $476,160.91 $0.00 $476,160.91 $0.00 $476,160 .9 1 $4 15 ,590 .26 $0.00 $60 570 .65 ~ on S Anderson, C ity Engin eer t,{~eJ,9 Date Specified Contract Completion Date : Mary Hamann-Roland , Mayor Date Pamela J . Gackstetter, City Clerk 2018-110 Request for Payment 4 & Final Contract Unit Prev iou s C urrent Qu a ntity A mount No. Item Unit Pri ce Q u a nti ty Quan tity T o Da te To Da te BASE BID PART I -S TORM SEWER REMOVE 12'" RCP STORM SEWER LIN FT 10 $ 18.00 1000 10 .00 $ 180.00 2 REMOVE CATCH BASIN INCL CASTING EACH $ 450.00 1.00 1.00 $ 450 .00 3 15 " RC PIPE SEWER CLASS 5 , 0'-10' DEEP LIN FT 303 $ 50.00 303 .00 303.00 $ 15 ,150 .00 4 2'X3' CN INCL R-3290-VB CSTG AN D HDPE ADJ RINGS EAC H 2 $ 2,000 .00 2.00 2 .00 $ 4,000.00 5 4' DIA STORM MH, 8' DEEP, INCL R-1 642 CSTG AN D HDP E ADJ R EACH $ 4,000.00 1.00 1.00 $ 4,000.00 6 4' DIA CBMH, 8' DEEP, INCL R-3290-VB CSTG AND HDPE ADJ RII' EACH $ 3,300.00 3.00 3 .00 $ 9,900.00 7 CONNECT TO EXISTING PIPE EACH $ 1,600 .00 1.00 1.00 $ 1,600.00 CONNECT TO EXISTING STRUCT URE EAC H $ 1,900 .00 1.00 1.00 $ 1,900.00 TOTA L BAS E BID PART 1 -STORM SEWER s 37,180.00 BASE BID PART2 -STREETS 9 MOBILIZATION LUM P SUM $ 30,000.00 1.00 1.00 $ 30,000.00 10 TRAFF IC CONTROL LUMP SUM $ 750.00 1.00 1.00 $ 750.00 II REMOVE CURB AND GUTTER LIN FT 16 $ 8 .00 16 .00 16.00 $ 128 .00 12 REMOVE BITUMINOUS PAVEMENT SQYD 73 $ 3.50 73.00 73 .00 $ 255.50 13 COMMON EXCAVATION (EV) (P) CUYD 890 $ 30.00 800 .00 800 .00 $ 24 ,000.00 14 S UBGRADE EXCAVATION (EV) CUYD 690 $ 0.01 0 .00 $ 15 SELECT GRANULAR BORROW TON 1560 $ 0.01 0 .00 $ 16 AGGREGATE BASE CLASS 5 TON 1040 $ 1300 1202.56 1202.56 $ 15 ,633 .28 17 BITUMINOUS MATERIAL FOR TACK COAT GAL 110 $ 1.00 135 .00 135.00 $ 135 .00 18 TYPE SPWEA330C WEAR 2" THJCK TON 412 $ 50 .00 3 19 .34 319.34 $ 15,967 .00 19 CONCRETE CURB AND GUTTER, 8612 LIN FT 195 $ 11.25 2 15.00 215 .00 $ 2,418 .75 20 CONCRETE CURB AND GUTTER, 8 6 12 GUTTER OUT LIN FT 50 $ 11.25 98 .00 98 .00 $ 1,102 .50 2 1 CONCRETE CURB AND GUTTER, SURMOUNTABLE LIN FT 1120 $ 11.25 I 107.00 I 107 .00 $ 12,453 .75 22 CONCRETE MEDIAN (NOSE) SQFT 80 $ 10.00 80 .00 80.00 $ 800.00 23 STORM DRAIN INLET PROTECTION EACH I I $ 125 .00 11.00 I 1.00 $ 1,375.00 24 SKID LOADE R HOUR 2 $ 85 .00 0 .00 $ 25 STREET SWEEPER (Willi PICKUP BROOM) HOUR 6 $ 100.00 0 .00 $ TOTAL BASE BID PART 2 -STREETS s 105,01 8.78 BASE BID $ 142,198 .78 TOTAL BASE BID PART 1 -STORM SEW ER $ 37,180.00 TOTAL BASE BID PART 2 -STREETS $ 105,018 .78 AL TERN A TE BID NO . I (MAINTE NANCE AREA) 26 COMMON EXCAVATION (EV) (P) CUYD 285 $ 91.00 285 .00 285 .00 $ 25 ,935 .00 27 SUBGRADEEXCAVATION(EV) CUYD 190 $ 0.01 0 .00 $ 201~110 R•(t'•Ht for Payment 4 & Final Co ntract Unit Prev iou s Curren t Quantity Amoun t No. Item Unit ua nti Pri ce Qua nti ty Qu antity To Dat e To Date 28 SELECT GRANULAR BORR OW TON 440 $ o.oi 0 .00 $ 29 AGG REGATE BASE CLASS 5 TON 290 $ 13.00 290.00 290 .00 $ 3,770.00 30 BITUM INOUS MATERIAL FOR TACK COAT GAL 33 $ 1.00 25 .00 25 .00 $ 25.00 3 1 TYPE S PWEA33 0C WEAR 2 " THIC K TON 124 $ 50.00 124 .00 124.00 $ 6,200.00 32 5" CONCRETE PAD SQ FT 120 $ I 1.00 144.40 144.40 $ 1,58 8.40 33 CONCRETE C URB AND GUTTE R, 8 6 12 LIN FT 103 $ 11.25 245 .00 245 .00 $ 2,756.25 34 CONCRETE C URB AND GUTTE R, 8 6 12 GUTTER OUT LIN FT 135 $ 1 1.25 13 5.00 135 .00 $ 1,5 18.75 35 CONCRETE C URB AND GUTTER, RIBB ON LIN FT 60 $ 11.25 60 .00 60.00 $ 675 .00 TOTAL AL TE RNA TE BID NO . l s 42,468.40 AL TE RN A TE BID NO . 2 (Y ARD HYD RANT AN D EXIS TING RO AD RE CONS TR cno ) 36 1.5 " TYPE K COPPER WATER SERVICE PIP E LIN FT 240 $ 30.00 240 .00 240.00 $ 7,200.00 37 1.5 " C URB STOP & BOX EAC H $ 750.00 1.00 1.00 $ 750.00 38 l.5" CO RP ORATIO N STO P EAC H $ 700.00 1.00 1.00 $ 700.00 39 FURNISH AND IN STALL YARD HYD RANT EAC H $ 1,600.00 1.00 1.00 $ 1,600.00 40 REMOVE C URB AND GUTTER LIN FT 160 $ 8.00 167.00 167 .00 $ 1,336.00 4 1 RE MOVE AN D REPLACE CONCRETE CURB AND GUTTE R, 8 6 12 LIN FT 240 $ 3 1.00 50.50 50.50 $ 1,565 .50 42 REMOVE BITUMINOUS PAVEMENT SQ YD 2300 $ 3.50 272 1.2 1 272 1.2 1 $ 9,524 .24 43 MIL L BITUMINOUS S URFACE (3 /4 ") SQYD 1890 $ 2.50 1855 .50 1855.50 $ 4,638.75 44 COMMO N EXCAVATI ON (EV) (P) CUYD I 100 $ 52 .00 1 !06.10 11 06 .10 $ 57,5 17.20 4 5 SUBGRAD E EXCAVATI ON (EV) CU YD 1060 $ 0 .0 1 000 $ 46 SELECT GRANULAR BORROW TON 2420 $ 0 .0 1 0 .00 $ 47 AGGREGATE BASE CLASS 5 TON 16 10 $ 13.00 1898 .17 1898 .17 $ 24,676 .21 48 BITUM IN OUS MATERIAL FOR TACK COAT GAL 3 10 $ 1.00 265 .00 265 .00 $ 265 .00 49 TYPE S PWEA33 0C WEAR 2 " THIC K TO N 666 $ 50.00 666.00 666.00 $ 33 ,300.00 50 TYPE S PWEA330C WEAR I" THI CK FOR OVERLAY TON 125 $ 50.00 125 .00 125 .00 $ 6,250.00 5 1 ADJ US T MANHOLE EAC H 9 $ 700.00 9.00 9.00 $ 6,300 .00 52 ADJ UST CATC H BAS IN EAC H 9 $ 365 .00 9 .00 9 .00 $ 3,285 .00 53 ADJUS T GATE VALVE EAC H $ 400 .00 1.00 1.00 $ 400 .00 54 5" CONCRETE PAD SQFT 48 $ 1 1.00 226.10 226.10 $ 2,487 .10 55 CONCRE TE C URB AN D GUTTER, SURMOUNTABLE LIN FT 2075 $ 1 1.25 2298.60 2298 .60 $ 25 ,859.25 56 STORM DRAIN INLET PROTECTION EAC H 9 $ 125 .00 9.00 9.00 $ 1,125 .00 57 SKID LOADER HOUR $ 85 .00 0.00 $ 58 STREET SWEEP ER (WITH PI CKUP BROOM) HOUR $ 100 .00 0 .00 $ TOTA L AL TE RNA TE BID NO . 2 s 188 ,779.2S BASE BID PART I -STORM SEW ER $37,180.00 BASE BID PAR T 2 -STREETS Sl0S,0 18.78 2018-110 R•ct1JHtfror Payment 4 & Final Con tract Unit Previous Current Quantity Amo unt No. Item Unit guanti!l'. Price Quantity Quantity To Date To Date AL TERNA TE BID NO. 1 $42,468.40 ALTERNATE BID NO. 2 (YARD HYDRANT AN D EXISTING RO AD RECONSTRUCTION) $188,779.2S TOTAL $373,446.43 CHANGE ORDER NO. 1 PART A : YARD H YDRANT 1.5 " TYPE K COPPER WATER SERVICE PIPE UN FT 17 1 $30 .00 17 1.00 171.00 $5 ,130 .00 2 1.5 " CURB STOP & BOX EACH $750 .00 1.00 1.00 $750 .00 I .5'' CO RPORATIO N STOP EACH $700 .00 1.00 1.00 $700 .00 4 FURNISH AND INSTALL YARD HYD RANT EACH $1,600 .00 1.00 1.00 $1,600 .00 5" CONCRETE PAD SQFT 56 $12.00 56.00 56 .00 $672.00 6 BOLLARDS EACH 6 $1,250 .00 6.00 6.00 $7 ,500 .00 7 6X4Xl.5 TEE EACH $650 .00 1.00 1.00 $650 .00 8 4" DI PLUG EACH $500 .00 1.00 1.00 $500 .00 9 4" WATER MAIN DUCTILE IRON CL 52 , INCL V-BIO LIN FT 22 $65 .00 22 .00 22 .00 $1,430.00 TOTAL S18 ,932.00 PART B: LIGHTING 10 HAND HOLE EACH 15 $700 .00 8.00 7.00 15 .00 $10 ,500 .00 II RELOCATE EXIS TING STREET LIGHT EACH 2 $1,300 .00 2.00 2.00 $2 ,600 .00 12 REPLACE EXISTING FIXTURE WITH LED EACH 4 $1,500 .00 4.00 4.00 $6 ,000 .00 13 INST ALL NEW LIG HTING UNIT (COACH) EACH $2 ,000 .00 3.00 3.00 $6,000 .00 14 LIGHT FOUNDATION EAC H $1,350.00 0.00 $0 .00 15 2" PVC CON DUIT FOR LIGHTING LI N FT 1800 $9 .25 1485 .00 385 .00 18 70 .00 $17,297 .50 16 UNDERGROUN D WIRE LIN FT 5400 $2 .00 3300 .00 2100 .00 5400 .00 $10,800 .00 TOTAL SSJ,197.S0 PARTC: CON DUIT 17 2" PVC CONDUIT LIN FT 1895 $9 .25 935 .00 965 .00 1900 .00 $17 ,575 .00 TOTAL Sl7,S7S.OO PART D: FOOTING 18 REINFORCED CONCRETE FOOTING WJTH CMU LUMP SUM $7 ,900 .00 1.00 1.00 $7 ,900 .00 TOTAL $7,900 .00 TOTAL PART A: YARD HYDRANT $18 ,932 .00 TOTAL PART B: LIGHTING $53 ,197 .50 TOTAL PART C : CONDUIT $17,575 .00 2018--110 Request for Payment 4 & Fina l Cont ra ct Unit Previous Current Q uantity Amount No. Ite m Unit Quant i!)'. Price Q uantity Quantity To Date To Date TOTALPART D: FOOTING $7 ,900.00 TOTAL: CHANGE ORDER #1 $97,604.50 CHANGE ORDER NO. 2 UN DERGROUND WIRE 19 LF 555 $ 2 .00 555 .00 555 .00 $1,II0.00 REINSTALLING PAYERS AT FIREMEN'S MEMORIAL 20 LS $ 857.48 1.00 1.00 $857.48 PATCHING ON ACCESS ROAD TO C R 3 1 2 1 TN 11 .14 $ 125 .00 11 .14 11 .14 $1 ,392.50 IRRIGATION CONDUIT AT EMBRY / PILOT KNOB 22 LF 125 $ 14 .00 125.00 125 .00 $1,750.00 TOTAL: CHANGE ORDER #2 $5,109.98 TOTAL: BASE AND AL TERNA TE S $373,446.43 TOTAL: CHANGE ORDER #I $97,604 .50 TOTAL : CHANGE ORDER #2 $5,109.98 TOTAL $476,160.91 2018,.110 Request for Payment 4 & Final PROJECT PAYMENT STATUS OWNER CITY OF APPLE VALLEY Project File No . 2018-110 CONTRACTOR McNamara Contracting, Inc . CHANGE ORDERS N o. D ate D . f escnp 10n A moun t 1 12/27/2018 Yard Hyd , Lighting, Con duit, Footing $98,260 .75 2 6/13 /2019 Additional wire to run for metered street li ghts , patching, paver tie ins , irrigation conduit $5 ,10 9 .98 Total Change Orders $103,370 .73 PAYMENT SUMMARY N F o. rom T 0 p aymen Rt' e amage C I t d omp e e 1 09 /01/2018 09/30/18 $98 ,128 .82 $5 ,164.68 $103 ,293 .50 2 I 0/01/2018 11/07 /18 $247,893.79 $18 ,21 1.72 $364 ,234 .33 3 11/08/2018 12 /28 /18 $69 ,567 .65 $21 ,873 .17 $437 ,463.43 4ANDFINAL 12/29/2018 06/13 /19 $60 ,570.65 $476 ,160 .91 Material on Hand Total Payment to Date $476 ,160 .91 Original Contract $373 ,990 .60 Retainage Pay No. 4ANDFINAL Change Orders Total Amount Earned $4 76 ,160 .91 Revised Contract $373 ,990 .60 2018-110 Request for Payment 4 & Final I T E M: 4.M. C O UNC I L ME E T I NG D AT E :J uly 11, 2019 S E C T I O N:Consent A genda Description: A pprove Change Order No. 1 to A greement with Keys Well Drilling Company for Project 2018- 167, Well P umps 1, 2, 18 and L ow Zone P ump 1 Maintenance, and A pprove Acceptance and Final P ayment S taff Contact: Carol Blommel J ohnson, Public Works Superintendent - Utilities Department / Division: Utilities Division AC T I O N RE Q UE S T E D: Approve Change O rder No. 1 to the agreement with Keys Well Drilling Company, with a deduction of $16,404.30; and accept Project 2018-167, Well Pumps 1, 2, 18 and Low Zone Pump 1 Maintenance, as complete and authorize final payment in the amount of $4,124.04. S UM M ARY: Keys Well Drilling has completed the maintenance on the wells and high service pump. T he extent of well maintenance needed is difficult to predict until the well and pump are pulled and inspected. To address this uncertainty, unit prices are requested when the project is bid. T he final cost of the project is $16,404.30 less than the approved agreement cost. B AC K G RO UND: On N ovember 29, 2018, C ity C ouncil approved an agreement with Keys Well Drilling Company for routine well and pump maintenance. T he established maintenance schedule for wells is 7 years; and for Water Treatment Plant high service pumps the maintenance schedule is 8 years. B UD G E T I M PAC T: Funding for this project is included in the 2018 operating budget for the Public Works Water Utility Operations Budget. Project 2018-167 Well Pumps 1, 2, 18 & LZP1 Maintenance C ode: 5320.6735 Original Agreement $ 98,885.00 C hange Order No. 1 (16,404.30) Less Previous Payments (78,356.66) Pay Request 4 and Final $ 4,124.04 Final Project C ost $ 82,480.70 AT TAC HM E NT S : Change Order Document(s) F inal Pay Documents I T E M: 4.N. C O UNC I L ME E T I NG D AT E :J uly 11, 2019 S E C T I O N:Consent A genda Description: A pprove Acceptance and Final P ayment on A greement with A meresco, I nc., for Energy Savings P erformance Contract S taff Contact: Charles Grawe, A ssistant City A dministrator Department / Division: Administration / I nformation Technologies AC T I O N RE Q UE S T E D: Approve acceptance and final payment on the agreement with Ameresco, Inc., for Energy Savings Performance Contract, in the amount of $98,371.88. S UM M ARY: T he C ity engaged in a number of building energy efficiency and capital projects using a tool known as an Energy Savings Performance Contract (ESPC ). In March of 2018, the City entered into a contract with Ameresco, Inc. to implement the project. T he original contract amount was $1,917,828.00. T here were two change orders and the second change order was modified with an $850.00 credit for C ommunity Center parking lot lamps that were owned by Dakota Electric Association. T he total amount of the change orders was $49,609.61. T he revised total amount of the contract is $1,967,437.61. B AC K G RO UND: T he project included lighting, water conservation, and mechanical insulation in numerous City buildings; LED street lighting along C edar Avenue; end-of-life boiler replacements in the Municipal C enter, Aquatic C enter, C ommunity C enter, and Water Treatment Plant; a replacement rooftop unit at Fire Station 1; and replacement building control software for the Municipal Center and Central Maintenance Facility. Staff recommends the City Council approve acceptance and final payment on Agreement for Energy Savings Performance C ontract to Ameresco, Inc., in the amount of $98,371.88 and authorize the Mayor to sign the Delivery and Acceptance C ertificate. B UD G E T I M PAC T: N/A AT TAC HM E NT S : F inal Pay Documents I nvoice I T E M: 4.O. C O UNC I L ME E T I NG D AT E :J uly 11, 2019 S E C T I O N:Consent A genda Description: A pprove Acceptance and Final P ayment on Agreement with S wenke I ms Contracting, L L C, for P roject 2015-117, 157th Street Greenway Pedestrian Underpass S taff Contact: B randon A nderson, City Engineer Department / Division: E ngineering Division AC T I O N RE Q UE S T E D: Approve acceptance and final payment on the agreement with Swenke Ims C ontracting, LLC, in the amount of $2,500.00; and accepting Project 2015-117, 157th Street Greenway Pedestrian Underpass, as complete and authorizing final payment in the amount of $2,500.00 for a contract total of $578,749.10. S UM M ARY: Attached please find the tenth and final payment for Project 2015-117, 157th Street Greenway Pedestrian Underpass. All public improvements associated with the project are complete and in acceptable condition to become public infrastructure of the C ity. T his final payment of $2,500 will close the agreement with Swenke Ims Contracting, LLC , and result in a total construction cost of $578,749.10. Total project expenses fall within the preliminary project estimate of $878,000.00. B AC K G RO UND: MnD O T Office of C ivil Rights has reviewed the contract file for the project and determined that the prime contractor submitted the required contractor payment reports and Disadvantaged Business Enterprise (D BE) Total payment Affidavit verifying complete payment to the D BE subcontractors that performed work on the project. MN D O T Office of Civil Rights cleared the project for final payment on J une 10, 2019. On A pril 13, 2017, the C ity Council approved C hange Order Number 1 to Swenke Ims Contracting, LLC , in the amount of $7,996.00 for Project 2015-117, 157th Street Greenway Pedestrian Underpass for owner requested changes to the construction documents, including applying a single coat of stain on the inside of the box culvert walls and the headwall and wing wall caps. On May 26, 2016, the C ity Council awarded a construction contract to Swenke Ims Contracting, LLC , in the amount of $580,152.00 for Project 2015-117, 157th Street Greenway Pedestrian Underpass. Resolution 2016-94. B UD G E T I M PAC T: Final cost breakdown and funding for the project is summarized below. Estimated Project C ost As Awarded Final Construction C ost $ 580,152.00 $ 578,749.10 Change Order No. 1 7,996.00 Construction C ontingency 122,352.00 Engineering, Testing, Admin 167,500.00 $ 165,363.10 Total Estimated Cost $ 878,000.00 $ 744,112.20 Estimated Project Funding: Federal Funding (TA P)$ 639,600.00 $ 578,749.10 Dakota C ounty 127,628.00 127,324.80 Road Improvement Fund 110,772.00 38,038.70 Total Estimated Funding $ 878,000.00 $ 744,112.60 AT TAC HM E NT S : F inal Pay Documents OWNER: City of Apple Valley 7100 147th Street West Apple Valley , MN 55124 Amount of Contract: Change Order No . 1 Total Amount Account Number Road Im provement Fund 2027-6810-20 15 117R Subtota l Total $ $ PAYMENT VOUCHER NO. 10 AND FINAL North Creek Underpass CITY PROJECT NO . 2015-117 For Period : 06-06-19 $580 ,152 .00 $7,996 .00 $588 ,148.00 Contract Amount Per Resolution 2016-094 580 ,152 .00 580 ,152 .00 $580 ,152.00 Value of Work Certified To Date $578 749.10 $5 78 ,749.10 $578 ,749 .10 CONTRACTOR: Contractor Contractor Address City, State , Zip Telephone No. Less Percent Retained $0 .00 $0 .00 $0.00 Date~ Date : 11 /vi/19 1 t Swenke lms Contracting , LLC 103 1/2 W . Main St. Kasson , MN 55944 50 7 -634 -777 8 Less Net Previous Amount Payments Due $57 6,249 .10 12,500.00 $5 76 ,249.10 $2,500.00 $576,249.10 $2,500 .00 I .. ••• •••• ••••• •••• ••• Owner: Ci.Iv of Apple Valley, 7100 W . 147th St., Apple Valley, MN 55124 Date : For Period : 4/2/2019 Reouest No : ApP-lell Va ey Contractor: Swenke lms Contraclino. LLC, 103 1/2 West Main Street, Kasson MN 55944 CONTRACTOR'S REQUEST FOR PAYMENT North Creek Greenway Underpass Project File No . 2015-117 SUMMARY Original Contract Amount 2 Change Order -Addition 4 Change Order -Deduction 5 Revised Contract Amount 6 Value Completed to Date 7 Material on Hand 8 Amount Earned 9 Less Retainage 0 .00 10 Subtotal 11 Less Amount Paid Previously 12 Liquidated damages - 13 AMOUNT DUE THIS REQUEST FOR PAYMENT NO . Approved by Contractor: ~L, Specified Contract Completion Date: October 31, 2016 $ $ 7,996 .00 $ 0 .00 $ $ $ $ $ $ $ $ 10 and Final $ Mary Hamann-Rotand, Mayor Date: June 28 2019 10 and Final $580,152.00 $588,148 .00 $578 ,749.10 $0 .00 $578,749.10 $0 .00 $578 ,749.10 $576,249.1 0 $0.00 $2 500.00 Pamela J. Gackstetter, City Clerk 2015-117 Req uest for Paym ent 10.xls .... I • Contra<t Unit Previous Currtnt Quantity Amount !lio. lt•m Unll Quanlll) Price Quanlit) Quanlil) to Oatr to Datt PART 1 • NORTH CREEK GREENWAY UNDERPASS 1 MOB ILIZAT ION LUM P SUM $20,000.00 1.00 0.00 1.00 $20.00 0.00 2 REMOVE SEWER PIPE (STORM) LINFT 60 $15 .00 50 .00 0.00 50 .00 S7SO .00 3 REMOVE BITUMINOUS WAI.K SO FT 240 $1 .00 360.00 0.00 :\60.00 $360 .00 • REMOVE CATCH BASIN EACH $400 .00 1.00 0.00 I 00 $400 .00 5 SAWING BlTUMINOUS PAVEMENT (FU LL DEPTH ) LIN FT 55 $3 .00 52.00 0 .00 52 .00 $156 .00 6 COMMON EXCAVATION (EV) (P) CUYD 12,77 0 $4 00 12770.00 0.00 12770 .00 $51 ,080.00 7 AGGREGATE BASE CLASS S TON 890 $17 .00 923.00 0.00 923 .00 $15 .691.00 TYPE SP 8.5 WEARING COURSE MIXT URE (3 ,B) TON 36 5 $65.00 355 .00 0.00 m .oo $23 .075 .00 9 ~ENTAI. METAi. RAILING LI N FT 168 $230.00 168.00 0.00 168.00 S.18,640.00 10 ARCH SURFACE FINISH (MU LTI COLOR ) SQFT 1.200 $4 .00 1200.00 0.00 1200 .00 $4 ,800.00 11 ANTI-ORAFFIT I COATING SOFT 6,380 $2.00 5380 .00 0.00 5380.00 SI0.760.00 12 16'X11 ' PRECAST CONCRETE BOX CU LVERT LINFT 108 $1 ,300.00 108.00 0.00 108.00 SI 40.•00.00 13 GRANULAR BACKF IL L (CV) CUYD 1,g(IO $0.0 1 1300 .00 0.00 B00.00 Sl:l.00 14 AGGREGATE Bl!OOING (CV} CUYO 370 s,o .oo 370 .00 0.00 370 .00 Sl 1.100.00 15 PRECAST WINGWALLS EACH ' $30,000 .00 4.00 0 .00 4 .00 $120.000 .00 16 PRECAST HEADWALLS EACH 2 $10,000 .00 2.00 0.00 2 .00 $20 ,000.00 17 15" RC PIPE APRON EACH $1,300 ,QO 1.00 0 .00 1.00 SJ ,300 .00 18 15• RC PIPE SEWER DES 3006 CL V LINFT 421 $35 .00 42 1.00 0.00 421.00 $14 .735 .00 19 18' RC PIPE SEWER DES 3006 CL V LINFT 50 $40 .00 so.oo 0 .00 50 .00 $2 ,000 .00 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL (STO • 20 7) EACH 53,000 .00 4.00 0.00 4.00 512.000 .00 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL (STO • 21 8) EACH 2 $2 ,500 .00 2.00 0.00 2.00 $5 .000 .00 22 ADJUST FRAME & RING CAST ING EACH $S00 00 0.00 0.00 0.00 S0 .00 23 CONNECT INTO DRAINAGE STRUCTURE EACH $1 ,000 .00 1.00 0.00 1.00 Sl.000.00 24 LIGHTING UNIT TYPE SPECIAL 1 EACH 2 $1 ,000 .00 2.00 0.00 2 .00 $2 ,000.00 2~ UNDERPASS LUM:NAIRES TYPE LEO EACH 3 $1 ,200 .00 3.00 0.00 3.00 S3.600.00 2 6 2' RJGID STEEL CONDUI T LINFT 190 $18 .00 15 2.00 0.00 152 .00 $2 ,736.00 27 0.75' RIGID STEEL CONDUIT LINFT 10 S30 .00 '.13,SO 0.00 33 .50 Sl,005.00 28 2• NON-MET Al.UC CONDUIT LINFT 240 $6 .00 235 .00 0 .00 235 .00 Sl ,410.00 29 UNDERGROUND WIRE 1 COND NO 2 LIN FT 65 $10 .00 81.00 0.00 81.0 0 S&I0.00 ~o UNDERGROUND WIRE 1 COND NO 6 LIN FT ~00 $135 368 .00 0 .00 368.00 S496.80 31 UNDERGROUND WIRE 1 COND NO 10 EACH 3,160 $1 .05 2889 .00 0.00 2889 .00 S\033.45 32 SERVICE CABIN ET • TYL E L 1 EACH $10,000.00 I 00 0.00 1.00 SI0.000.00 33 UNDERGROUND CABLE SP!.ICE EACH S100 .oo 0 ,00 0.00 0.00 S0 .00 34 EQUIPMENT PAD B EACH $1 ,000.00 1.00 0.00 1.00 $1.000.00 .. .... ' . Con1rar1 Uall Prr,ious Cutnnl Quantity Amount No. Item Unll Quantil} Ptirr Qu,nU~-Quantil)· to Date lo D•I< 35 JUNCTION BO X EACH $150.00 4.00 0.00 4.00 S600 .00 36 HANDHOt.E EACH 2 $7!',0.00 2.00 0.00 2.00 Sl.500.00 37 TRAFFIC CONTROL LUMP SUM $1 ,000.00 0.00 0.00 0.00 S0 .00 38 SIGN PANELS TYPE C SO FT 9 $70.00 9.00 0 .00 9.00 S6~.oo 39 TRAIL UNDERPASS SIGN EACH $3 ,SOO .OO 2.00 0 .00 2.00 $7 .000 .00 •O DECIDUOUS TREE 3• CAl B&B TREE 8 $1 ,000.00 8.00 0.00 8.00 S8 .000 .00 41 TRANSPl»/T TREE (SP>.DE SIZE 60") TREE 8 ssoo .oo 8.00 0.00 8.00 $4.000 .00 42 SILT FENCE, TYPE MS LINFT 1.300 Sl.00 570 .00 0.00 570 ,00 SJ .140 .00 43 STORM DRAIN INLET PROTECTION EACH 7 $1!',0 .00 7.00 0.00 7.00 Sl .050.00 4-4 STABILIZED CONSTRUCT ION EXIT LUMP SUM 51 ,000.00 0.00 0.00 0,00 SO .DO 45 FERTILIZER TYPE 3 POUND 825 $1.00 850,00 0.00 850 .00 ssso.oo 46 SANDY CLAY LOAM TOPSOIL BORROW (LV) CUYO 202 $25.00 0.00 0.00 0.00 $0.00 41 COMPOST GRADE 2 CUYD 202 $•5.00 0,00 0 .00 0.00 SO .DO A8 SEEDING ACRE 3 $1,000.00 2.80 0.00 2.80 S2 .800.00 49 SEED M IXTURE 25-131 POUND 605 $3 00 616.00 0.00 616 .00 Sl.848 .00 so EROSION CONTROL BLANKETS CATEGORY 3 SOYD 260 $3.00 215 .00 0.00 2)5 .00 S64 5.00 51 TURF REINFORCEMENT MAT CATEGORY 2 SOYD 655 $6.00 528.00 0.00 528 .00 s~.168.00 52 HYORAUUC MATRIX TYPE MULCH POUND 5,770 Sl.SO 7650.00 0.00 7650 .00 Sll.475 .00 T OT AL BAS E BI D S564,0S7.25 WO RK ORDER HO . 1 SUBGRADE CORRECTION LS $2,330.00 1.00 0.00 1.00 $2,330.00 TOT Al. WORK ORDER HO . 1 : $2,330 .00 WO RK ORD ER HO. 21 CHANG E ORDER HO. 1 ARCH SURFACE FINISH SOFT 3.998 $2.00 ~998 .00 0.00 3998 .00 S?.996 .00 T OT Al. WORK ORD ER HO. 21 CHANG E ORDER HO. 1 S7J)96.00 WOR K ORD ER HO. 3 SOIL BED PREPARATIO N LS $4,365.B5 1.00 0.00 1.00 S4 ,36S.SS TOTAi. WORK ORD ER HO. 3: $4~65.85 T OT"1. BASE BID~ WORI( ORDER NO.1, 21 J : S578,749.1 0 I T E M: 4.P. C O UNC I L ME E T I NG D AT E :J uly 11, 2019 S E C T I O N:Consent A genda Description: A pprove Acceptance and Final P ayment on Agreement with Max S teininger, I nc., for Project 2017-135, C S A H 42 and E mbry Path I ntersection I mprovements S taff Contact: B randon A nderson, City Engineer Department / Division: E ngineering Division AC T I O N RE Q UE S T E D: Approve acceptance and final payment on the agreement with Max Steininger, Inc., and accepting Project 2017-135, C SA H 42 and Embry Path Intersection Improvements, as complete and authorizing final payment in the amount of $65,719.91 for a contract total of $613,443.78. S UM M ARY: Attached please find the fifth and final payment for Project 2017-135, C SA H 42 and Embry Path Intersection Improvements. All public improvements associated with the project are complete and in acceptable condition to become public infrastructure of the City. T his fifth and final payment of $65,719.91 will close the agreement with Max Steininger, Inc., and result in a total construction cost of $613,443.78. B AC K G RO UND: On J uly 27, 2017, the City Council awarded a construction contract to Max Steininger, Inc., in the amount of $624,305.10 for Project 2017-135, C S A H 42 and Embry Path Intersection Improvements. Resolution 2017-117. On May 25, 2017, the C ity C ouncil approved a J oint Powers Agreement with Dakota County for C ost Share related to Project 2017-135, C S A H 42 and Embry Path Intersection Improvements. B UD G E T I M PAC T: Final cost breakdown and funding for the project is summarized below. Estimated Project C ost As Awarded Final Construction C ost $ 624,305.10 $ 613,443.78 Design, C onstruction Admin. & Contingency 169,664.00 152,479.83 Total Estimated Cost $ 793,969.10 $ 765,923.61 Estimated Project Funding: Municipal State Aid $ 45,416.00 $ 43,811.76 Dakota C ounty Cost Share 269,400.00 259,883.94 Road Improvement Fund 171,055.10 165,012.90 Private Development (Assessment)308,098.00 297,215.01 Total Estimated Funding $ 793,969.10 $ 765,923.61 AT TAC HM E NT S : F inal Pay Documents OWNER: City of Apple Valley 7100 147th Street West Apple Valley , MN 55124 Amount of Contract: Total Amount Account Number Road Improvement Fund 2027-6810 -2017135R Private Development (Assessment) 4502-6810-2017135G Subtotal Total PAYMENT VOUCHER NO. 5 and Final CSAH 42 & EMBRY PATH INTERSECTION IMPROVEMENTS CITY PROJECT NO . 2017-135 For Period : 08-2018 Through 06-24-2019 $ $ $624,305.10 $624 ,305 .10 Contract Amount Per Resolution 2017-117 398,144.33 226,160 .77 $624,305 .10 $624,305.10 Value of Work Certified To Date $385 ,825 .30 $227,618.48 $613 ,443.78 $613,443 .78 Date~ Date --1µ/ii-- CONTRACTOR : Contractor Name Contractor Address City , State , Zip Telephone No. Less 5 Percent Retained $0 .00 $0.00 $0 .00 $0.00 Max Steininger Inc. 3080 Lexington Ave South Eagan , MN 55121 651-454-6620 Less Net Previous Amount Payments Due $345,628 .71 $40,196.59 $202,095.16 i25,523.32 $547,723.87 $65,719 .91 $547,723.87 $65,719 .91 ••• •••• ••••• •••• ••• Owner: City of Aoole Vallev, 7100 W . 147th St., Annie Vallev MN 55124 Date : June 24 2019 For Period : Aug-18 ReQuest No : ApP-lell Va ey Contractor: Max Steininger Inc 3080 S . Lexington Ave Eagan , MN 55121 CONTRACTOR'S REQUEST FOR PAYMENT CSAH 42 and Embry Path Intersection Improvements Project File No. 2017-135 SUMMARY Original Contract Amount 2 Change Order -Addition 3 Change Order -Deduction 4 Revised Contract Amount 5 Value Completed to Date 6 Material on Hand 7 Amount Earned 8 Less Retainage 0% 9 Subtotal 10 Less Amount Paid Previously 11 Liquidated damages - 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. Approved by Contractor: Max Steininger, Inc. ~ ~ )-,-~ y r.._.,f. __ Date : 06/24/201 9 Approved by Engineer: Bolton & Menk, Inc. ~~~ Date : 1,p/ ?..s/ 14 Specified Contract Completion Date: December 31, 2017 2017-135 Request for Payment 5.xls $ $ 5 & Final $ 0.00 0 .00 $ $ $ $ $ $ $ $ $ Mary Hamann-Roland, Mayor Date : Pamela J. Gackstetter, City Clerk Date : 5 & Final $624 ,305.10 $624,305.10 $613,443 .78 $0.00 $613,443.78 $0.00 $613 ,443 .78 $547 ,723 .87 $0.00 $65 719 .91 Contract Uni t P revious C urr ent Quantity Amo unt No. Item Un it Quantity Price Quanti ty Quantity to Date to Date MOBILIZATION LUMP SUM $43,000.00 1.00 0.00 1.00 $43,000.00 2 CLEARING A ND GRUBBING LUMP SUM $4,278 .20 0 .00 0.50 0.50 $2 ,139 .10 3 PAVEMENT MARKING REMOVAL LIN FT 270 $1.07 22 4 .00 0.00 224 .00 $239 .6 8 4 REMOVE CONCRETE C URB LIN FT 3 ,250 $2.50 325 0.00 10.00 3260 .00 $8,150 .00 5 REMOVE PIPE SEWERS LIN FT 102 $8 .45 172 .00 0 .00 172 .00 $1,453 .40 6 REMOVE BITUM INOUS WALK SO FT 9 ,170 $0.4 2 8970.00 0 .00 8970 .00 $3 ,767.40 7 REMOVE CONCRETE MEDIAN SOFT 4 ,56 5 $0 .73 4565 .00 0.00 4565 .00 $3 ,332.45 8 REMOV E CONCRETE SIDEWALK SOFT 360 $1 .20 32 0.00 0.00 320 .00 $384 .00 9 REMOVE BITUM INOUS PAVEMENT SOYD 6 ,4 60 $2 .11 64 60.00 0 .00 6460 .00 $13,630.60 10 REMOV E SIGN TYPE C Each 3 $53.48 3.00 0.00 3.00 $160 .44 11 REMOV E MANHOLE OR CATCH BASIN EAC H 5 $375 .78 5.0 0 0.00 5.00 $1,878 .90 12 REMOVE PERMANENT BARRI CADE EA C H 4 $53.48 4 .00 0.00 4.00 $2 13.92 13 SAWING CONCRETE PAVEMENT (FULL DEPTH) LIN FT 30 $6 .65 20.00 0.00 20 .00 $133 .00 14 SAW ING BITUMINOUS PAVEMENT (FULL DEPTH ) LI N FT 390 $2 .99 1246.00 0.00 1246.00 $3 ,725 .54 15 SALVAGE SIGN TYPE C EACH 4 $53.48 4.00 0.00 4 .00 $2 13.92 16 REMOVE CONCRETE SIGN BASE EACH 2 $210 .68 2.00 0.00 2.00 $42 1.3 6 17 REMOVE CONCRETE VALLEY GUTTER SOFT 395 $2 .65 395.00 0.00 395 .00 $1,046.75 18 COMMON EXCAVATION (EV) (P) -STREET CU Y D 3,497 $11.00 3497.00 104.55 360 1.55 $39 ,6 I 7.05 19 CO MMON EX CAVATION (EV ) (P) -TRAIL OR SIDEWALK CUYD 492 $13 .36 492 .00 0.00 492 .00 $6 ,573 .1 2 20 SELECT GRANULAR BORROW TON 5,025 $6.40 44 74.00 14 6 1.15 5935 .15 $37 ,984.96 21 SKID LOADER HOUR 8 $126 .09 10 .00 0.5 0 10 .5 0 $1,323 .95 22 STREET SWEEPER (WITH PI CKUP BROOM) HOUR 8 $152 .59 2.00 0.00 2 .00 $305 . 18 23 AGGREGATE BASE C LASS 5 • STREET TON 2,085 $10 .03 1826.00 0.00 1826 .00 $18,3 14 .78 24 AGGREGATE BASE CLASS 5 -TRAIL OR SIDEWALK TON 570 $18 .81 535 .00 65 .0 0 600 .00 $11 ,286 .00 25 SUBGRADE PRE PARATION SOYD 3,3 15 $0 .87 33 15.00 0.00 33 15.00 $2 ,88 4.05 26 BITUMINOUS MATERIAL FOR TACK COAT GAL 8 10 $3.57 88 0 .00 0 .00 880 .00 $3 ,141.60 27 TYPE SP 12 .5 WEARING COURSE MIXTURE (4,C) TON 2 ,140 $64.64 1882.90 0 .00 188 2.90 $12 1,7 10.66 28 TYPE 9 .5 WEARING COURSE MIXTURE (3,B) TON 235 $64.71 195 .00 17.00 2 12.00 $13,7 18.52 29 TYPE SP 12 .5 NON-WEARING COURSE MI XTURE (4,B) TON 1,0 70 $54 .37 11 62.90 0 .00 I 162.90 $63,22 6.87 30 15" RC PIPE SEWER CLASS 5, 0'-10' DEEP LIN FT 347 $38 .12 363.00 0 .00 363.00 $ I 3,837.56 31 18" RC PIPE SEWER CLASS 5, 0'-10' DEEP LIN FT 111 $4 2.52 111.00 0 .00 111.00 $4,7 19.72 32 CONNECT TO EXISTING MANHOLE -STORM SEWER EAC H 2 $949 .36 2.00 0 .00 2 .00 $1,898.72 33 CONNECT TO EXISTING PIPE -STORM SEWER EA C H 2 $474 .68 3.00 0.00 3.00 $1,424 .04 34 ADJUST VALVE BOX EACH 3 $196.34 3.00 0.00 3.00 $589 .02 35 2'X3' CB INCL R-3290-VB CSTG AND HOPE ADJ RIN GS EACH $2 ,341.89 1.00 0.00 1.00 $2,34 1.89 4' DIA STORM CBMH , 8' DEEP, IN CL R-3290-VB CSTG AND 36 HOPE ADJ RINGS EACH 5 $2 ,689 .12 5.00 0.00 5 .00 $13,445 .60 5' DIA STORM CBMH , 8' DEEP, INCL R-3290-VB CSTG AND 37 HOPE ADJ RINGS EACH $3,721.78 1.00 0 .00 1.00 $3 ,72 1.78 2017-135 Request for Payment 5 .xls Co ntract Unit Prev io us Current Q ua ntity Amo unt No. Ite m Unit Q ua nti ty Pr ic e Quant ity Qu antity to Date to Date 4' DIA STORM MH, 8' DEEP, INCL R-1642 B CSTG AND HO PE 38 ADJ RINGS EACH $3 ,001.72 1.00 0.00 1.00 $3 ,00 1.72 39 4' DIA STO RM MH OVER DEPTH LIN FT 0 .5 $1,26 7.58 0.50 0.00 0.50 $633 .79 40 SALVAGE AND INSTALL CA STIN G EAC H $61 2.65 1.00 0.00 1.00 $6 12.65 4 1 REMOV E AND RE PLAC E ADJ RINGS W / HO PE RINGS LIN FT 1.5 $313 .85 1.50 0.00 1.50 $470.78 42 5" CONCRET E WALK SO FT 6 70 $5 .84 8 19.00 0.00 8 19.00 $4 ,782 .96 43 CONCRETE CU RB AND GUTTER DES IGN 841 8 LIN FT 3,420 $12 .25 35 14.00 0 .00 35 14 .0 0 $43 ,046.50 44 CONCRETE CURB AND GUTTER DES IGN 8612 LIN FT 20 $32.20 10.00 10.00 20.00 $644.00 45 7" CO NCRETE DR IVEW A Y PAVEMENT SOYD 165 $73.41 153 .00 0.00 153 .00 $11,23 1.73 46 CONC RETE MED IAN SO FT 8 ,200 $3 .69 5860.00 23 12.00 8 172.00 $30 ,154 .68 47 CONCRETE MED IAN (NOSE) SO FT 144 $9 .77 144 .00 0.00 144.00 $1 ,406.88 48 CONCRETE PE DESTRIAN CURB RAMP SOFT 41 0 $9 .55 4 89.00 0.00 489.00 $4,669 .95 49 TRUNCAT ED DOMES SOFT 76 $54 .58 104 .00 0.00 104 .00 $5 ,676.32 50 T RAFF IC CONTROL LUMP SUM $25,669 .22 1.00 0.00 1.00 $25 ,669 .22 5 1 SIGN PANELS TYPE C SOFT 8 1.59 $40 .11 8 1.59 0.00 8 1.59 $3,272 .57 52 INSTALL SIGN PANEL TYPE C EAC H 4 $133 .69 4 .00 0.00 4.00 $5 34.76 53 FURNISH AND INSTALL STREET SIGN POST EAC H 2 $160.4 3 2.00 0.00 2.00 $320 .8 6 54 STORM DRAIN INLET PROTECTION EAC H 15 $246.31 15 .00 0.00 15 .00 $3 ,694.65 55 FERTILIZ ER TYPE 3 POU ND 140 $1.07 140 .00 0.00 140.00 $149.80 56 SANDY CLAY LOAM TOPSOIL BORROW (LV) CUYD 235 $41 .30 0.00 235.00 235.00 $9 ,705 .50 57 COMPOST GRA DE 2 CUYD 235 $41 .30 0.00 24.2 1 24.2 1 $1,000 .00 58 SEEDING ACRE 0.45 $4,812 .9 8 0.53 0.05 0.58 $2 ,79 1.53 59 SEED MIXTURE 25-131 POUND 101 $5 .24 100 .00 5.00 105 .00 $550.20 60 TURF ESTAB LI SHMENT LUMP SUM $2,673 .88 0.50 0.50 1.00 $2,673 .88 61 HY DRAULI C MULCH MATRI X POUND 1,140 $1.18 13 25 .00 575.00 1900 .00 $2 ,242.00 62 PAVEME NT MESSAGE EPO XY SOFT 124 $8 .75 124 .00 0.00 124.00 $1,085 .00 63 12" SOLID LI NE EPOXY LINFT 270 $7.06 270 .00 0.00 270 .00 $1 ,906 .20 64 24" SOLID LI NE EPOXY LI N FT 195 $11.95 169.00 0 .00 169 .00 $2,0 19.55 65 4" BRO KEN LINE EPOXY LIN FT 340 $0 .63 340.00 0.00 340.00 $2 14 .2 0 66 4" DOUBLE SO LI D LINE EPOXY LIN FT 475 $1.22 420 .00 0.00 420 .0 0 $5 12.40 67 4" SOLID LIN E EPOXY LIN FT 2,830 $0 .63 2774.00 0.00 2774 .00 $1,747.62 68 8" SO LID LINE EPO XY LIN FT 1,020 $1.06 100 6.00 0.00 1006.00 $1,066 .36 TOTAL BASE BIO $613,443 .78 2017-135 Request for Paym ent 5.xls I T E M: 4.Q. C O UNC I L ME E T I NG D AT E :J uly 11, 2019 S E C T I O N:Consent A genda Description: A pprove Acceptance and Final P ayment on Agreement with Master Electric Co., I nc., for Project 2018-166, 2018 Arc Flash S tudy - Water Treatment Facility S taff Contact: Carol Blommel J ohnson, Public Works Superintendent - Utilities Department / Division: Utilities Division AC T I O N RE Q UE S T E D: Approve acceptance and final payment on agreement with Master Electric Co., Inc., for Project 2018-166, 2018 Arc Flash Study - Water Treatment Facility, in the amount of $19,089.00. S UM M ARY: Master Electric Co., Inc., has completed the Arc Flash Study on the Water Treatment Facility. T he purpose of the study was to identify hazards associated with energized electrical work and testing. A detailed report and one-line diagrams have been received identifying the utility power source (Dakota Electric), distribution system (switchgear, power panels, motor control centers) and end user motor loads of 50 horsepower and greater directly connected to the system. While performing the Arc Flash Study infrared thermographic imaging, ultrasonic, voltage and current harmonics was also performed. Each component in the Arc Flash study has been appropriately labeled. B AC K G RO UND: T he Arc Flash Study and electrical inspection was done to ensure proper operation and labeling of the electrical components within the water treatment facility. An Arc Flash label identifies what type of PPE (Personal Protective Equipment) is required when work is performed on a specific electrical device. A similar study was performed at the well and lift station sites in 2011. B UD G E T I M PAC T: Funding for this project is from the Public Works Water Operating Budget. C ode 5325.6735 and 5325.6265. AT TAC HM E NT S : F inal Pay Documents I T E M: 4.R. C O UNC I L ME E T I NG D AT E :J uly 11, 2019 S E C T I O N:Consent A genda Description: A dopt Resolution A mending 2019 Pay and Benefit Plan S taff Contact: Melissa Haas, Human Resources Manager Department / Division: Human Resources Division AC T I O N RE Q UE S T E D: Adopt resolution amending the 2019 Pay and Benefit Plan. S UM M ARY: Based on a review of departmental needs and in preparation to recruit for a current vacancy, staff recommends amending the 2019 Pay and Benefit Plan to: 1. Reclassify the classification of Water Quality Technician from grade 150 to grade 160 and re-title it to Water Resources Specialist. B AC K G RO UND: T he Public Works Department currently has a vacancy in the position of Water Quality Technician, which assists in the administration and implementation of policies and programs in the Natural Resources Division to preserve and enhance water resources. In preparation to recruit for a replacement for the current vacancy, Public Works Director Matt Saam and Natural Resources C oordinator J essica Schaum reviewed the current organizational and expertise needs of the department, as well as market comparison pay data from our peer cities. Human Resources staff also reviewed the job evaluation points for the updated position description. Based on these factors, staff recommends amending the 2019 Pay and Benefit plan to reclassify the classification of Water Quality Technician from grade 150 to grade 160 and re- title the classification to Water Resources Specialist. B UD G E T I M PAC T: Funds sufficient to accomplish the recommended changes are included in the current 2019 budget. AT TAC HM E NT S : Resolution CITY OF APPLE VALLEY RESOLUTION NO. 2019- A RESOLUTION AMENDING THE 2019 PAY AND BENEFIT PLAN WHEREAS, the City Council of Apple Valley adopted Resolution No. 2018-216 approving the revised 2019 Pay and Benefit Plan; and WHEREAS, the city desires to amend the 2019 Pay and Benefit Plan to accomplish certain timely organizational changes within the Public Works Department’s Natural Resources Division. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Apple Valley, Dakota County, Minnesota, that the 2019 Pay and Benefit Plan is hereby amended as follows: 1. That, the classification of Water Quality Technician is reclassified from grade 150 to grade 160 and re-titled as Water Resources Specialist. 2. That, staff is directed to amend the 2019 Pay and Benefit Plan document to reflect the changes approved herein. BE IT FURTHER RESOLVED, that all other items in the 2019 Pay and Benefit Plan remain unchanged. ADOPTED this 11th day of July, 2019. Mary Hamann-Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk I T E M: 4.S. C O UNC I L ME E T I NG D AT E :J uly 11, 2019 S E C T I O N:Consent A genda Description: A pprove P ersonnel Report S taff Contact: Melissa Haas, Human Resources Manager Department / Division: Human Resources Division AC T I O N RE Q UE S T E D: Approve the personnel report. S UM M ARY: T he employment actions attached to this memo are recommended for City C ouncil Approval. B AC K G RO UND: T he City Council's approval of the Personnel Report includes the ratification of the City Administrator's actions in carrying out the terms and conditions of the employment of the City personnel. B UD G E T I M PAC T: Budgeted positions. AT TAC HM E NT S : Personnel Report PERSONNEL REPORT July 11, 2019 City of Apple Valley Human Resources EMPLOYMENT ACTIONS The following employment actions are recommended for City Council approval: First Name Last Name Action Position Status Dept. Base Pay Rate Pay Type Pay Scale Date (on or about) Abigail Alwin Hire Recreation Program Leader Casual, Seasonal 1800 $ 10.80 Hourly C-02 6/17/2019 Melissa Artwohl Hire Sales Clerk Casual, Variable Hour 5060 $ 12.00 Hourly L-1 6/24/2019 Allison Barker Hire Lifeguard I Casual, Seasonal 1940 $ 11.35 Hourly C-03 6/29/2019 Anthony Bartlow Hire Recreation Program Supervsior Casual, Variable Hour 1800 $ 15.15 Hourly C-07 6/21/2019 Jack Busse Hire Lifeguard I Casual, Seasonal 1940 $ 11.35 Hourly C-03 6/17/2019 Chloe Cox Hire Facility Attendant - Pool Casual, Seasonal 1930 $ 10.30 Hourly C-01 6/17/2019 Matt Delacerda Rehire Lifeguard I Casual, Seasonal 1940 $ 11.65 Hourly C-03 6/17/2019 Abigail Demars-Welte Hire Facility Attendant- Pool Casual, Seasonal 1940 $ 10.30 Hourly C-01 6/21/2019 Aaron Grawe Hire Facility Attendant - Pool Casual, Seasonal 1930 $ 10.30 Hourly C-01 6/17/2019 Cheryl Groves Accept Retirement Public Works/Cemetery Administrative Coordinator Full-Time, Regular 1500 9/3/2019 Julia Harding Rehire Water Safety instructor Casual, Seasonal 1930 $ 12.80 Hourly C-05 6/7/2019 Gracia Johnson Hire Facility Attendant - Concessions Casual, Seasonal 1800 $ 10.30 Hourly C-01 6/7/2019 Kimberly Kongnso Hire Police Records Technician Full-Time, Regular 1200 $ 25.00 Hourly 130 7/15/2019 Madison Krchnavy Rehire Lifeguard II Casual, Seasonal 1940 $ 12.50 Hourly C-04 6/14/2019 Winnafred Murphy Hire Lifeguard I Casual, Seasonal 1940 $ 11.35 Hourly C-03 6/10/2019 Thor Oase Rehire Lifeguard I Casual, Seasonal 1940 $ 11.65 Hourly C-01 6/7/2019 Serena Peter Hire Lifeguard II Casual, Seasonal 1940 $ 11.90 Hourly C-04 6/19/2019 David Racette Hire Lead Sales Clerk Casual, Variable Hour 5060 $ 13.50 Hourly L-2 6/20/2019 Kevin Roth Hire Maintenance I Casual, Seasonal 5305 $ 12.52 Hourly SM1 6/26/2019 Grace Stachel Rehire Lifeguard I Casual, Seasonal 1940 $ 11.65 Hourly C-03 6/17/2019 Anne Thielen Hire Police Records Technician Full-Time, Regular 1200 $ 25.00 Hourly 130 7/15/2019 The Council’s approval of the Personnel Report includes the ratification of the City Administrator’s actions in carrying out the terms and conditions of the employment of the City personnel. Page 1 of 2 PERSONNEL REPORT July 11, 2019 City of Apple Valley Human Resources First Name Last Name Action Position Status Dept. Base Pay Rate Pay Type Pay Scale Date (on or about) Steven Treu Hire Sales Clerk Casual, Seasonal 5020 $ 12.00 Hourly L-1 6/21/2019 The Council’s approval of the Personnel Report includes the ratification of the City Administrator’s actions in carrying out the terms and conditions of the employment of the City personnel. Page 2 of 2 I T E M: 4.T. C O UNC I L ME E T I NG D AT E :J uly 11, 2019 S E C T I O N:Consent A genda Description: A pprove Claims and B ills S taff Contact: Ron Hedberg, Finance Director Department / Division: Finance Department AC T I O N RE Q UE S T E D: Approve claims and bills. S UM M ARY: Attached for C ity C ouncil review and approval are check registers for recent claims and bills. B AC K G RO UND: N/A B UD G E T I M PAC T: Check registers dated J une 5, 2019, J une 12, 2019, J une 19, 2019, and J une 26, 2019, in the amounts of $704,720.28, $1,268,856.33, $1,586,205.29 and $459,061.74 respectively. AT TAC HM E NT S : Claims and Bills Claims and Bills Claims and Bills Claims and Bills I T E M: 5.A. C O UNC I L ME E T I NG D AT E :J uly 11, 2019 S E C T I O N:Regular A genda Description: J ardin A cademy Daycare/J ardin A ddition, 14605 Glazier Avenue (L ot 1, Block 1, Biewald F irst A ddition) S taff Contact: K athy Bodmer, A I C P, Planner Department / Division: Community Development Department Applicant: Frauenshuh Commercial Real E state/K ilber I nvestments, L L C P roject Number: P C19-08-S C B F Applicant Date: 4/17/2019 60 Days: 6/16/2019 120 Days: 8/15/2019 AC T I O N RE Q UE S T E D: 1. Adopt resolution approving subdivision by preliminary plat of J ardin Addition to subdivide subject lot into two lots. 2. Adopt resolution approving conditional use permit for daycare center in LB Zone (preliminary platted as Lot 2, J ardin Addition) 3. Adopt resolution approving site plan review/building permit authorization for construction of 12,200 sq. ft. two-story J ardin Spanish Immersion Academy Daycare Center (preliminary platted as Lot 2, J ardin Addition) S UM M ARY: T he petitioners, Frauenshuh C ommercial Real Estate, and the property owner, Kilber Investments, LLC , request consideration of actions that would allow them to split the 1.86- acre parcel at 14605 Glazier Ave to create a new lot for a two-story daycare building. T he land use actions requested include a subdivision by preliminary plat to split the lot, conditional use permit (C UP) for a D aycare C enter in the "LB" (Limited Business) zone, and site plan review/building permit authorization to construct a 12,200 sq. ft. daycare facility. Project Overview: T he petitioners wish to develop the newly created Lot 2 in order to construct the J ardin Academy daycare center. T he building is proposed to have a 6,100 sq. ft. footprint and would be 12,200 total sq. ft. T he daycare will serve younger children, ranging from infants to pre-kindergarten. An outdoor play area is proposed on the west side of the building which will be secured with a pre-finished metal picket-style fence. T he site is served by a single drive access and stormwater will be managed through surface stormwater basins. A six foot privacy fence will be installed along the south property line and minimum 36" shrubs will be installed along the east line to screen the site from the residential properties to the south and east. T he subject parcel at 14605 Glazier Ave, abuts the Glazier Townhomes to the south and Valley South, a single family subdivision, to the east with driveways out to G lazier Ave. T he existing parcel was initially developed in 1990 with the building and parking lot placed on the north half of the lot to allow for further development in the future. Zoning/Conditional Use Permit (C UP): T he property is currently zoned "LB" (Limited Business) which lists a Daycare Center as a conditional use in the zoning district. A conditional use is a use allowed in a zoning district by conditional use permit upon which the City C ouncil may place reasonable conditions to offset possible impacts caused by the use. T he petitioners would like to establish an outdoor play area on the west side of the building which will place the building between the play area and the properties to the east and should help to act as a screen. Preliminary Plat: A subdivision by preliminary plat is requested to subdivide the existing 1.86-acre parcel, legally described at Lot 1, Block 1, BIEWA LD F IRST A D D IT IO N, into two lots. T he existing office building and parking lot would be located on Lot 1 on the north side of the lot, and the new lot, Lot 2, will be the location of the new daycare site on the south side of the lot. Lot 1 will be 41,437 sq. ft. and the new lot will be 36,800 sq. ft.; both lots will meet the minimum area and width required for the LB zoning district. Ten feet (10') of additional right-of-way is dedicated for C edar Ave. Site Plan: T he site plan shows that the J ardin Academy building will be located on the west side of the site with the parking lot to the east. Twenty-five parking spaces are required based on a calculation of the useable floor area of the building; 28 parking spaces are shown. T he plans show that one access drive would be installed to serve the new daycare site. T he front entrance to the building will be on the north side of the building. A sidewalk extends from the parking lot, to the front entrance, then extends west to connect to C edar Ave. Sidewalk is also shown installed along Glazier Avenue which is currently a missing sidewalk segment. T he dumpster enclosure is shown on the east side of the building. An auto-turn drawing will be required to confirm emergency, delivery and service vehicles will be able to circulate within the site. Two outdoor play areas are shown on the west side of the building between the building and Cedar Ave. T he play area is proposed to be secured with a prefinished metal "picket" style fence. Tree Removal: Four hundred four (404) caliper inches of trees are proposed to be removed from the site for the development. T his will require 40.4" of replacement trees. T he Natural Resources C oordinator notes that the majority of the trees to be removed are volunteer species such as boxelders, elms, and ash trees. It should be noted that the petitioners plan to preserve mature existing trees along the north property line and west property line. Grading, Drainage, Utilities: T hree on-site storm water infiltration basins are shown on the site to help filter and infiltrate storm water. Water and sanitary sewer services are available to the site from Glazier Ave. C ity storm sewer is not readily available. T he petitioner proposes providing all stormwater drainage on-site. T he C ity Engineer is working with the petitioner's engineer to address the final design requirements. Lighting Plan: A lighting plan was submitted which shows light levels exceeding 0.5 foot candles at the property line abutting residential properties to the east and south. T his is a minor issue that can be resolved at the time of building permit. B AC K G RO UND: At its J une 19, 2019, meeting, the Planning C ommission voted unanimously to recommend approval of the project with conditions. T he specific motions and conditions are listed in the staff report. B UD G E T I M PAC T: N/A AT TAC HM E NT S : Background Material Resolution Resolution Resolution Map Plan S et Plan S et Memo Presentation JARDIN (har-DEEN’) SPANISH IMMERSION ACADEMY PROJECT REVIEW Existing Conditions Property Location: 14605 Glazier Ave (new address to be assigned to the new lot) Legal Description: Lot 1, Block 1 BIEWALD FIRST ADDITION Comprehensive Plan Designation C - Commercial Zoning Classification “LB” (Limited Business) Existing Platting Platted lot of record. Current Land Use Professional office Size: 81,141 sq. ft. (1.86 Acres) Topography: The southern portion of the existing lot is approximately 12” higher in elevation than the developed portion of the property to the north, but is relatively flat. Existing Vegetation The southern portion of the lot is overgrown with groupings of shrubs and volunteer species trees. The significant trees identified for removal are primarily boxelder, cottonwood, elm and other fast-growing volunteer types of trees. Other Significant Natural Features None identified. Adjacent Properties/Land Uses NORTH Christian Science Church Comprehensive Plan “INS” (Institutional) Zoning/Land Use “P” (Institutional) SOUTH Glazier Avenue Townhomes Comprehensive Plan “MD” (Medium Density Residential, 6 to 12 units/acre) Zoning/Land Use “M-5C” (Multiple family residential, 6 to 10 units/acre) EAST Valley South Comprehensive Plan “LD” (Low Density Residential, 2 to 6 units/acre) Zoning/Land Use “R-3” (Single family residential, 11,000 sf. min. lot.) WEST Cedar Ave (Principal Arterial Street) and Valley Olds Comprehensive Plan ROW and “C” (Commercial) Zoning/Land Use ROW and “GB” (General Business) Development Project Review Planning Commission Action: At its meeting of June 19, 2019, the Planning Commission voted unanimously to recommend approval of the Jardin Academy daycare project with several conditions. The motions and conditions are listed below: 1. Recommend approval of the Subdivision by Preliminary Plat of Jardin Addition, subject to compliance with all City Code requirements and the following conditions: a. Sidewalk shall be installed along Glazier Ave as it abuts the property in accordance with Subdivision Code Sect. 153.52 and the City design requirements. b. A cash-in-lieu of land park dedication shall be required for Lot 2 based on the number of employees expected on this site, in accordance with Sect. 153.29. c. Drainage and utility easements shall be dedicated as depicted on the preliminary plat. 2. Recommend approval of Conditional Use Permit for a Daycare Facility in LB Zone, in compliance with all City Code requirements and the following conditions: a. Hours of operation of the daycare shall be limited to 6:30 a.m. to 8:00 p.m. b. Fencing surrounding the outdoor play area shall consist of a picket-style maintenance- free fence. 3. Recommend approval of Site Plan Review/Building Permit Authorization for construction of 12,200 sq. ft. two-story Daycare Facility a. A Natural Resources Management Permit will be required for any land disturbing activities including tree removal. b. Trees indicated to be saved during construction shall be protected with tree protective fencing which shall be indicated on the demolition plan, site plan and grading plan. c. A nursery bid list shall be provided that confirms that the value of the landscape plantings meet or exceed 2.5% of the value of construction of the building based on Means Construction Data. d. Lot 2 shall be screened from the property to the south with a 6' high maintenance-free fence and from the properties to the east with a minimum of 36" tall shrubs along the east property line. e. Rooftop mechanical units shall be shown on building elevation drawings to review at the time of building permit application. f. A revised lighting plan shall be submitted at the time of application of the building permit that complies with Zoning Code Sect. 155.353. g. The grading plan, utility plan, and erosion control plans shall be revised in accordance with the City Engineer's memo dated June 14, 2019. Public Hearing Comments: The public hearing for the Jardin Academy Daycare was conducted on May 15, 2019. At that time, the following issues were raised and addressed: 1. Traffic issues raised: a. Will traffic levels increase with this development? b. What are the peak times for traffic at this daycare? c. How will the new development at Hope Church impact this proposed new development? d. Concerned that this will compound problems already occurring at Cedar Avenue and 145th Street traffic signal during the a.m. peak times. Only one or two cars are able to get through the intersection on a green light. Concerned this will cause back up into the neighborhood. Staff response: See City Engineer’s memo concerning traffic analysis and findings 2. Concerned that this development will be a bright orange building. Staff response: The elevation drawings and color renderings both help to show how the exterior of the building will look. The exterior of the building will be primarily light colored face brick (60%) and dark gray to black Nichiha panels. The orange treatment is limited to a tall vertical entryway feature on the north side of the building. 3. Will the dumpster be visible from the street? Staff response: The dumpster will be screened with an enclosure with walls that match the design of the exterior of the building as required by § 155.348. In addition, shrubs will be planted on the east side of the stormwater infiltration basin which will help to screen the site and dumpster from Glazier Ave. Lastly, a landscape island is proposed in the center of the parking lot which will provide additional screening. 4. What are the benefits to residential properties? Why do this development here? Staff response: The existing building was placed on the north side of the site with the expectation that there would be a phase two development of this parcel in the future. When the City reviews a land use application, it does not evaluate “benefit” to adjacent properties. Instead, the City must review the land use development application in light of MN State Statutes and the City’s Zoning Code and Subdivision Code. If a development is designed to meet the City Code requirement without variances, the City has less ability or discretion to deny a land use application. The property owner has the right to develop his/her property if he/she is able to meet all of the code requirements. The City’s role is to ensure all of the code requirements are met and to ensure the site is designed so that it is compatible with surrounding land uses. 5. What will construction hours be? Staff response: The City typically limits exterior construction activities from 7:00 a.m. to 7:00 p.m. Monday through Friday and 8:00 a.m. to 5:30 p.m. Saturdays when a site is near residential development. 6. How will this development impact property values? Staff response: Many different factors contribute to the value of a home, so it is not possible to attribute impacts of property value on a single adjacent land use. Property values are impacted by overall City development patterns and not one specific land use. In this case, the Jardin Academy building will be constructed in compliance with the City’s exterior design requirements, zoning and subdivision codes and the State Building Code requirements. Comprehensive Plan: The 2040 Comprehensive Plan guides the development of this site for “C” (Commercial) uses. A daycare facility is consistent with the 2040 Comp Plan. The guiding principles found in the 2040 Comprehensive Plan related to infill commercial development include the following: • A public survey conducted early 2017 indicates strong support for investments in and redevelopment of Downtown that promote a unique "sense of place." A sense of place arises from utility, activity, and careful design. (p. 4-9 Land Use) • An important objective of city planning in Apple Valley is to preserve the vitality and cohesiveness of residential neighborhoods. To that end, the City aims to minimize land use conflicts through application of the zoning ordinance and buffering policies. … Buffering techniques are Apple Valley's primary strategy for smoothing land use transitions. (p. 4-3 Land Use) Zoning: The property is zoned “LB” (Limited Business). A daycare is permitted by conditional use permit in the LB zoning district. Conditional uses allow the City to place reasonable conditions on the development to mitigate any adverse impacts that may occur as a result of the use. Specifically, the petitioners plan to locate the outdoor play area on the west side of the building which will help to screen noise for the properties to the west. Screening of activities for the properties to the south is accomplished through the installation of a 6’ tall privacy fence. Preliminary Plat: The subdivision by preliminary plat of Jardin Addition subdivides the existing Lot 1, Block 1 BIEWALD FIRST ADDITION, into two lots. The existing lot is 81,141 sq. ft. (1.86 acres) and would be split so that Lot 1 will be 41,437 sq. ft. (0.95 acres) and will contain the existing building and parking lot, while Lot 2 will be 36,800 sq. ft. (0.84 acres) and will be the location of the new development site. Additional 10’ of right-of-way is shown dedicated for Cedar Ave. Drainage and utility easements are shown dedicated in accordance with the subdivision code. Tree Removal: A tree removal plan was submitted which identifies “significant trees” as defined by the City Code. The tree species are primarily boxelder, elm which are typically viewed as “volunteer” trees. A total of 404 caliper inches of trees are proposed to be removed; the developer will be required to replace 10% of the caliper inches removed, or 40.4” of trees. The Tree Removal Plan also indicates that there are significant trees around the exterior edges of the site that will be protected during construction and remain on the site. Site Plan: The Jardin Academy building is proposed to be located on the west side of the site with the front of the building facing north. The total gross floor area of the building in two stories is proposed to be 12,200 sq. ft.; the building footprint is proposed to be 6,100 sq. ft. A single private driveway access is shown to Glazier Ave. The building and parking lot were both shifted north to meet the setback requirements from residential development to the south. Three stormwater basins are shown on the site. The outdoor play area is proposed to be located on the west side of the building, between the building and Cedar Ave. The outdoor play area is proposed to be enclosed with a prefinished picket-style fence. The garbage enclosure area is located on the east side of the building between the building and the parking lot and will be screened with walls that match the exterior finish of the building. A 6’ tall maintenance-free privacy fence is shown along the southern property line to screen the site from the south from the townhouses to the south. Additional landscaping is needed along the east property line to help screen the residential properties to the east. The Zoning Code establishes parking requirements for most uses based on “usable floor area” which factors out hallways, storage areas and bathrooms. The petitioner took the actual floor plan and mathematically determined the usable floor area. Based on that calculation, 25 parking stalls are required on the site; 28 parking stalls are provided. Grading, Drainage, Erosion Control and Utility Plan: The Grading, Drainage, Erosion Control and Utility Plan was reviewed by the City Engineer and his comments are attached. Water and sewer service are available to the site from Glazier Ave. Utilities that are stubbed into the site from Cedar Ave will need to be abandoned in place as required by the City Engineer. The plans show the construction of three stormwater management basins. The petitioners state that they would like to manage all of the stormwater on-site. The City Engineer is working with the petitioner’s engineer on the final design requirements. The site is relatively flat, but approximately one to two feet higher than the property to the south. It is expected that there will be excess material that will need to be hauled from the site during construction. Hauling of excess material will be addressed in connection with the Natural Resources Management Permit (NRMP). Landscape Plan: The City Code requires that the value of the landscape plantings must meet or exceed 2.5% of the value of the cost of the construction of the building based on Means Construction Data. A preliminary budget was submitted, which shows that the petitioner will be upsizing some of the plants to help meet the code requirements. An approved nursery bid list will be required at the time of application of the building permit. Floor Plan: The floor plan shows the layout of the building with four large rooms for infants and toddlers on the first floor, and three large rooms for preschool and pre-kindergarten children, a gym/playroom, kitchen and breakroom on the second floor. Lighting Plan: A lighting plan was provided which shows a point-by-point drawing of expected light levels based on the new proposed light fixtures. The zoning code states that the maximum light levels at the property line adjacent to residential property may not exceed 0.5 footcandles. Revised plans were submitted that reduced the light levels along the south and east property lines, but the plan must be further revised to ensure a sharper light cut-off. The revised plan shows the light levels still exceed the maximum requirement of 0.5 footcandles in a few places along the south and east sides. This issue will be addressed at the time of application of the building permit. Elevation Drawings: The elevations show that the exterior building materials will consist of a mixture of thin brick veneer, Nichiha fiber cement panels, and EIFS. The fence enclosing the outdoor play area will be a 6’ high prefinished metal fence in a picket design. The 6’ tall privacy fence along the south property line will be a maintenance-free product. The dumpster enclosure will be constructed of materials that match the exterior of the building with both face brick and Nichiha panels. The rooftop mechanical units are shown on the roof screened with a screening wall. The screening wall is quite prominent and staff would like to see an integrated screen design that enhances, rather than detracts, from the appearance of the building. Cross-section drawings will be required at the time of application of the building permit that confirms the screening requirements are met. Street Classifications/Accesses/Circulation: 1. Cedar Ave – Principal arterial roadway. 2. Glazier Ave – Local street Cedar Ave is Dakota County State Aid Highway No. 23 and is six to seven lanes wide in this location with an existing traffic volume of 45,400 Average Daily Trips (ADT) and a projected volume of 56,000 ADT by 2040 (source: 2040 Comp Plan). Glazier Ave is a local street providing access to both residential and commercial properties. One new private driveway access is shown from the site to Glazier Avenue. No additional accesses are proposed. Pedestrian Access: Sidewalk will be installed along Glazier Ave in compliance with Sect. 153.52. A sidewalk connection is shown from the parking lot, to the building, and then out to Cedar Ave. Public Safety Issues: See Fire Marshal’s memo. An auto-turn drawing will be required at the time of application of the building permit that confirms that a fire engine will be able to circulate within the site. Recreation Issues: Park dedication will be required as a result of this subdivision. The park dedication will be calculated based on the size of the building and the anticipated use of City parks by employees. Signs: The elevation drawings show a dragonfly image on the tower element on the north side of the building which will be visible from Cedar Ave. The dragonfly would be considered a sign and may require special consideration by the sign code. No sign approvals are given at this time. A separate sign permit must be obtained prior to the installation of any signs on the site or the building. CITY OF APPLE VALLEY RESOLUTION NO. 2019 - ____ PRELIMINARY PLAT APPROVAL JARDIN ADDITION WHEREAS, pursuant to Minnesota Statutes 462.358, the City of Apple Valley adopted, as Chapter 153 of the City Code, regulations to control the subdivision of land within its borders; and WHEREAS, pursuant to Chapter 153 of the City Code, the City Planning Commission held a public hearing on an application for subdivision of land by plat on May 15, 2019; and WHEREAS, the City Planning Commission reviewed the preliminary plat for conformance with the standards of Chapter 153 of the City Code and made a recommendation regarding its approval on June 19, 2019, subject to conditions. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that the preliminary plat for the following described plat of land is hereby approved for a two year period, to wit: JARDIN ADDITION BE IT FURTHER RESOLVED, pursuant to Chapter 153 of the City Code, that said preliminary plat approval is subject to the following conditions, which shall be incorporated into a development agreement to be considered for approval at the time of submission of the request for final plat approval: 1. The plat shall be configured to have two (2) lots and zero (0) outlots. 2. Park dedication requirements are based upon the City’s finding that the subdivision will create 9.15 residents/occupants that will generate a need for 0.087 acres of parkland in accordance with adopted City standards for park services. This required dedication shall be satisfied by a cash-in-lieu of land contribution based on 0.087 acres of needed land area at a benchmark land value of $265,000 per acre, which the City reasonably determines that it will need to expend to acquire land elsewhere in order to provide the necessary park services as a result of this subdivision. 3. Stormwater pond requirements will be satisfied by the dedication on the final plat of drainage and utility easements over the stormwater infiltration basins and execution of a Private Maintenance Agreement for the long-term maintenance and functioning of the storm water retention/infiltration basins, subject to final review and approval by the City Engineer, which is the land the City reasonably determines that it will need in order to provide the necessary storm water management as a result of this subdivision. 2 4. Dedication on the final plat of a ten foot (10') wide easement for drainage, utility, street, sidewalk, street lights, and tree plantings along the entire perimeter of lot(s) within the plat wherever abutting public road right-of- ways. 5. Dedication on the final plat of a five foot (5') wide drainage and utility easement along all common lot lines. 6. Installation of municipal sanitary sewer, water, storm sewer, and street improvements as necessary to serve the plat, constructed in accordance with adopted City standards, including the acquisition of any necessary easements outside the boundaries of the plat which are needed to install connections to said necessary improvements. 7. Installation of pedestrian improvements in accordance with the City's adopted Trail and Sidewalk Policies, to consist of concrete sidewalk along Glazier Avenue in accordance with the City’s design requirements. 8. Submission of a final grading plan and lot elevations with erosion control procedures, to be reviewed and approved by the City Engineer. If the site is one (1) or more acres in size the applicant shall also submit a copy of the of the General Storm Water Permit approval from the Minnesota Pollution Control Agency pursuant to Minnesota Rules 7100.1000 - 7100.1100. regarding the State NPDES Permit prior to commencement of grading activity. 9. Installation of a public (or private) street lighting system, constructed to City and Dakota Electric Company standards. 10. Construction and earthmoving activities shall be limited to the hours of 7:00 a.m. to 7:00 p.m. Monday through Friday. Weekend construction hours shall be limited to the hours of 8:00 a.m. to 5:00 p.m. on Saturday. Construction shall not be performed on Sundays. 11. The City receives a hold harmless agreement in favor of the City as drafted by the City Attorney and incorporated into the development agreement. ADOPTED this 11th day of July, 2019. __________________________________ Mary Hamann-Roland, Mayor ATTEST: ___________________________________ 3 Pamela J. Gackstetter, City Clerk CERTIFICATE I, Pamela Gackstetter, Apple Valley City Clerk, hereby certify that the forgoing is a true and correct copy of a resolution adopted by the City Council on ___________ ___, 20____, the original of which is in my possession, dated this _____day of ______________________, 20__ . ____________________________________ Pamela J. Gackstetter, City Clerk CITY OF APPLE VALLEY RESOLUTION NO. 2019 - ___ A RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR DAYCARE CENTER USE IN “LB” (LIMITED BUSINESS) ZONE AND ATTACHING CONDITIONS THERETO WHEREAS, pursuant to Minnesota Statutes 462.357 the City of Apple Valley has adopted, as Title XV of the City Code of Ordinances, zoning regulations to control land uses throughout the City; and WHEREAS, said regulations provide that daycare center uses may be allowed within the confines of an “LB” (Limited Business) zoning district and in accordance with specific performance standards, as a conditional use; and WHEREAS, approval of a Conditional Use Permit for Jardin Academy, a daycare center, has been requested by the operator of the business, Gaona-Velazquez LLC (dba Jardin Apple Valley), and the property owner, Kilber Investments, LLC; and WHEREAS, review of such Conditional Use Permit request to determine its conformance with the applicable regulations and performance standards has occurred at a public hearing held on May 15, 2019; and WHEREAS, the Apple Valley Planning Commission recommended approval of such Conditional Use Permit subject to certain conditions on June 19, 2019. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that a Conditional Use Permit for a daycare center use within an “LB” (Limited Business) zone be approved subject to compliance with the City Code and the following conditions: 1. The Conditional Use Permit is subject approval of the subdivision by preliminary plat of Jardin Addition. 2. The Conditional Use Permit shall apply to property legally described as Lot 2, Block 1, JARDIN ADDITION (as preliminary platted). 3. If the use allowed by the Conditional Use Permit is not completed or utilized within one (1) year of the date of approval, the permit shall become null and void. 4. Such operations shall be conducted in conformance with the site plan dated May 17, 2019, which shall include the installation of a pre-finished metal “picket-style” fence surrounding the outdoor play area and a maintenance- free six foot (6’) privacy fence along the southern property line. 5. Such operations shall be constructed in conformance with the landscape plan revised May 10, 2019, which shall include the installation of a minimum 36” tall shrubs along the east side of the drainage pond to screen headlights from the site onto the residential properties to the east and southeast. 6. The hours of operation for the daycare shall be 6:30 a.m. to 8:00 p.m. 7. The Conditional Use Permit may be revoked for cause if the terms of (1) through (6) preceding are not adhered to. ADOPTED this 11th day of July, 2019. _________________________________ Mary Hamann-Roland, Mayor ATTEST: ___________________________________ Pamela J. Gackstetter, City Clerk CERTIFICATE I, Pamela Gackstetter, Apple Valley City Clerk, hereby certify that the forgoing is a true and correct copy of a resolution adopted by the City Council on ___________ ___, 20____, the original of which is in my possession, dated this _____day of ______________________, 20__ . ____________________________________ Pamela J. Gackstetter, City Clerk CITY OF APPLE VALLEY RESOLUTION NO. 2019 - __ A RESOLUTION AUTHORIZING ISSUANCE OF A BUILDING PERMIT FOR JARDIN ACADEMY DAYCARE CENTER AND ATTACHING CONDITIONS THERETO WHEREAS, pursuant to Minnesota Statutes 462.357 the City of Apple Valley has adopted, as Chapter 155 of the City Code of Ordinances, zoning regulations to control land uses throughout the City; and WHEREAS, said regulations provide that issuance of a building permit for commercial, industrial, and multiple residential uses require the specific review and approval of development plans by the Apple Valley Planning Commission and City Council; and WHEREAS, approval of such a building permit issuance has been requested for the above referenced project; and WHEREAS, the Apple Valley Planning Commission has reviewed the development plans and made a recommendation as to their approval at a public meeting held on June 19, 2019. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that the issuance of a building permit for Jardin Academy Daycare is hereby authorized, subject to the following conditions: 1. Approval of the Site Plan/Building Permit Authorization is subject to approval of the Subdivision by Preliminary Plat of Jardin Addition. 2. Approval of the Site Plan/Building Permit Authorization is subject to approval of the Conditional Use Permit for a daycare center on Lot 2, Block 1 Jardin Addition (as preliminary platted). 3. If the Building Permit is not paid for and issued within one (1) year of the date of approval, the approval shall lapse. 4. The Building Permit shall be applicable to property identified as Lot 2, Block 1, Jardin Addition (as preliminary platted). 5. Construction shall occur in conformance with the site plan dated May 17, 2019, including parking lot paving and a non-surmountable concrete curb and gutter around the entire perimeter with a minimum driveway approach radius of 15' at each public street, and a valley gutter at the edge of the street pavement, subject to the installation of a six foot (6’) tall maintenance-free fence along the south property line to screen the properties to the south. 2 6. Construction shall occur in conformance with the grading, drainage, erosion control and utility plan dated April 17, 2019, subject to final review and approval by the City Engineer. 7. Construction shall occur in conformance with the landscape plan dated May 10, 2019, including sodded/seeded public boulevard area up to each street curbline; subject to submission of a nursery bid list that confirms that the landscape plantings meet or exceed 2-1/2% of the value of the construction of the building, and the installation of a minimum 36” tall shrubs along the east property line to screen the site from properties to the east. 8. Construction shall occur in conformance with the elevation plan dated April 17, 2019, subject to submission of cross-section drawings at time of building permit that confirm that the rooftop mechanical units are screened in accordance with § 155.346(B)(3). 9. No land-disturbing activity including tree removal may occur until the issuance of the Natural Resources Management Plan (NRMP) permit. 10. Site grading shall occur in conformance with a Natural Resources Management Plan (NRMP) permit which shall include final grading plan to be submitted for review and approval by the City Engineer; subject to the applicant submitting a copy of the General Storm Water Permit approval, if required, from the Minnesota Pollution Control Agency pursuant to Minnesota Rules 7100.1000 - 7100.1100 regarding the State NPDES Permit prior to commencement of grading activity. 11. The property owner shall execute a construction and maintenance agreement, or other suitable agreement to be filed with the deed, that ensures the perpetual maintenance of the infiltration areas. 12. Construction shall be in conformance with the lighting plan dated May 10, 2019, subject to revision of the plan to meet the requirements of § 155.353. 13. Approval of a signage plan is not included with this site plan and building permit authorization. A separate application and signage plan in conformance with the sign regulations must be submitted for review and approval to the City prior to the installation of any signs. 14. Construction and earthmoving activities shall be limited to the hours of 7:00 a.m. to 7:00 p.m. Monday through Friday. Weekend construction hours shall be limited to the hours of 8:00 a.m. to 5:00 p.m. on Saturday. Construction shall not be performed on Sundays. 3 15. Earthmoving activities shall not occur when wind velocity exceeds thirty (30) miles per hour. Watering to control dust shall occur as needed and whenever directed by the Apple Valley Building Official or Zoning Administrator. 16. Issuance of a Building Permit and a final certificate of occupancy is contingent upon the project being constructed in conformance with all the preceding conditions as well as all applicable performance standards of the current zoning regulations. In the event that a certificate of occupancy is requested prior to completion of all required site improvements, a suitable financial guarantee in the amount of 125% of the estimated cost of the unfinished improvements shall be required along with an agreement authorizing the City or its agents to enter the premises and complete the required improvements if they are not completed by a reasonably stipulated deadline, with the cost of such City completion to be charged against the financial guarantee. 17. The ongoing use and occupancy of the premises is predicated on the ongoing maintenance of the structure and all required site improvements as listed in the preceding. No alteration, removal, or change to the preceding building plans or required site improvements shall occur without the express authorization of the City. Site improvements which have deteriorated due to age or wear shall be repaired or replaced in a timely fashion. BE IT FURTHER RESOLVED by the City Council of the City of Apple Valley that such issuance is subject to a finding of compliance of the construction plans with the Minnesota State Building Code, as determined by the Apple Valley Building Official, and with the Minnesota State Uniform Fire Code, as determined by the Apple Valley Fire Marshal; and ADOPTED this 11th day of July, 2019. __________________________________ Mary Hamann-Roland, Mayor ATTEST: ___________________________________ Pamela J. Gackstetter, City Clerk CERTIFICATE 4 I, Pamela J. Gackstetter, Apple Valley City Clerk, hereby certify that the forgoing is a true and correct copy of a resolution adopted by the City Council on ___________ ___, 20____, the original of which is in my possession, dated this _____day of ______________________, 20__ . ____________________________________ Pamela J. Gackstetter, City Clerk SITECEDAR AVEGLENDADRGLAZIER AVE145TH ST W 146TH WAY W G ENESEEAVE UPPER 146TH ST W146THSTWCEDAR AVEJARDIN ACADEMYDAYCARE µ LOCATION MAP ^ SITE GLENDA DRCEDAR AVE147TH ST W GLAZIER AVE145TH ST W 146TH WAY WGE NESEEAVE 146TH ST W UPPER 146TH ST W U P P E R 1 4 5 T H S T W CEDAR AVEC C C C C C C C C C MD MD HD LD LD LD INS INS µ JARDIN ACADEMYDAYCARE COMPREHENSIVE PLAN MAP ^ SITE P P LB RB RB GB RB LB GB RB GB RB RB LB RB LB GBLB R-3 R-3 M-5C M-4C M-8C M-6C PD-290 PD-290 147TH ST WGLENDA DRCEDAR AVEPENNOCK AVE145TH ST W GRANADADRGARRETT AVE148TH ST W G E N E SEEAVE CEDAR AVE1 4 1 µ JARDIN ACADEMYDAYCARE ZONING MAP ^ OBLIQUE AERIAL SITE 7300 WEST 147TH STREETSUITE 504APPLE VALLEY, MN 55124-7580(952) 431-4433 May 10, 2019 Project Narrative: Jardin Spanish Immersion Academy . The Jardin Spanish Immersion Academy project is a new 2-story daycare facility proposed for the proposed Lot 2 of the Biewald First Addition, split form the current Lot 1 at 14605 Glazier Avenue in Apple Valley. The proposed daycare will be the 6th Jardin Spanish Immersion Academy location in the Twin Cities expanding their successful operations to serve Apple Valley families. The company, founded in 2002, operates to “equip young children with Spanish language and critical thinking skills, a global mindset, and teaching children to embrace healthy habits and a sense of caring for the environment.” The project site is accessed off Glazier Avenue on its east property line and abuts Cedar Avenue on the west. The submittal includes the proposed lot split and platting of the current 1.87 acre Lot containing a two-story professional office building into two separate lots. Lot 1 will contain the existing office building with Lot 2 being the proposed daycare building. This property is currently zoned Limited Business and will remain under that zoning when split. The daycare building will have a footprint of 6,097 square feet covering 16.1% of Lot 1 which is below the 20% maximum building coverage allowed by ordinance. The remainder of the 37,759 square foot site will include playgrounds for the children on the west side of the building, parking on the east side, and landscaping for the remainder of the lot. The landscape plan indicates the addition of 15 new trees, 107 shrubs, and a large selection of perennials adding interest, screening and shade to the site as well as meet the landscape installation value required by ordinance. Exterior of building includes multiple high quality, no-maintenance materials including brick, glass and prefinished Nichiha fiber-cement panels on the main massing of the two-story facility. The massing is broken up with a variety of heights of the two-tone dark gray panels as well as an interesting blend of window patterns. The building entrance is highlighted with a two-tone orange tower finished in EIFS and a glass atrium topped with a prefinished metal roof. This entrance element is a common motif between the different Jardin location. The orange entry tower color is further tied into the building with sun shade bands over multiple window locations. The civil engineering drawings indicate the grading, paving and drainage approach for the project. The stormwater design collects rainwater from the roof and pavement into below grade stormwater piping. This stormwater is then directed to multiple connected infiltration and water quality ponds. The provided infiltration through the multiple locations results in no stormwater leaving the site for many average rainfall events and only very minor flows for large rain events, a small fraction of the stormwater flow produced on nearby sites. Pavement and curb design are also included in these drawings along with utility connections. Parking is provided on the east side of the site where 28 stalls are indicated including two handicap locations. This parking lot provides 2 stalls more than the minimum ordinance amount of 26 stalls and likewise is a few more stalls than the other Jardin locations. The daycare hours will be 7:00 a.m. to 6:00 p.m. weekdays with parents dropping off and picking up their children typically spread over a two-hour period each morning and evening. Consequently, the vehicle flow does not peak at one time resulting in a comfortable traffic flow during the drop off and pick up times of the day and very little traffic during the mid-day hours. The site traffic flow was also reviewed by our traffic engineer who has provided a report letter supporting the parking lot and curb cut layout as meeting ordinance and traffic engineering standards for design and safety. The facility will include controlled access building entries as is typical for most daycare facilities. Likewise, the playground will be surrounded by a six foot high prefinished metal decorative picket fence with gates only allowing emergency egress from the playgrounds to further enhance the separation of the children from public visitors. In conclusion, the proposed new Jardin Spanish Immersion Academy will provide an attractive addition to the Apple Valley neighborhood as well as providing Apple Valley families with a quality Spanish immersion child care option. Sincerely, Quinn S. Hutson, AIA, LEED AP Principal CNH Architects, Inc. Existing Building 14605 Glazier AvenueExisting pathCedar AvenueTrash Enclosure Glazier AvenueNew Property Line R 15' - 0"Proposed Jardin Spanish Immersion Academy Facility Playground 1,550 sf Playground 1,450 sf Parking lot with (28) stalls Property LineParking SetbackBuilding SetbackStormwater pond Stormwater pond R 1 5 ' - 0 "R 5' - 0"Trash Enclosure290' - 3 3/4"30' - 0"20' - 0"10' - 0"30' - 0" 50' - 0"Existing Property LineNew Property Line20' - 0" 10' - 0"136' - 5"10' - 2"15' - 0"15' - 0 7/8"135' - 5"(6) parking stalls (6) parking stalls(11) parking stalls (5) parking stalls24' - 5 3/8"24' - 0"86' - 11 5/8"6' - 8"3' - 4 3/4"45' - 8 1/4"15' - 9 1/4"50' - 3 5/8"0"6' - 8 3/4"11' - 6 1/8"127' - 9 5/8" 270' - 9 1/2" 71' - 7 3/4"8' - 8 1/4"18' - 6"24' - 0"8' - 10"24' - 0"18' - 6"5' - 0"2-Story Building: 12,194 GSF (Exterior face of exterior walls) Building footprint: 6,097 SF (Exterior face of exterior walls) Extend concrete sidewalk to existing sidewalk Parking Setback Building Setback Typ9' - 0"Prefinished metal picket fence, 6'-0" high 18' - 6"24' - 0"35' - 0"24' - 0"18' - 6"Concrete sidewalk CS04J2 CS04 J6 CS04 J9 CS04 J12 99' - 0" 270' - 8 7/8"Stormwater pondPrefinished vinyl solid fence, 6'-0" high Planning Review Summary: Zoning: LB -Limited Business Proposed Use: Daycare Facility -Allowed by Conditional Use Permit Lot Requirements: Minimum Lot Area Required 10,000 SF Lot Area Proposed 37,759 SF Minimum Lot Width Required 100 Feet Lot Width Proposed 136 Feet Setback Statistics: Building Setback -Principal/Minor Arterial Street (Cedar Ave.)50 Feet Building Setback -Other Street (Glazier Ave.)30 Feet Building Setback -Side & Rear Lot Lines 15 Feet Parking Setback -Public Streets (Glazier Ave.)20 Feet Parking Setback -Side & Rear Lot Lines 5 Feet Yard Setback -Principal/Minor Arterial Street (Cedar Ave.)50 Feet Parking Statistics: Stall Size -At Curb 9' x 18.5' Stall Size -Facing 9' x 20' Daycare Parking Quantity = 10 + 1/500 SF of net usable building space 25 Stalls (The term "floor area" for purposes of calculating the number of off-street parking spaces shall be the net usable floor area of the various floors, devoted to services and office spaces exclusive of hallways, utility space, restrooms and storage areas.) Total Stalls Provided 28 Stalls Building Area (Footprint) Statistics: Proposed Building Footprint 6,097 SF Proposed Usable Building Space (for parking quantity, see floor area above)7,724 SF Proposed Building Area 12,194 SF Maximum Building Area Percentage Allowed 20.0% Proposed Building Area Percentage Provided 16.1% (37,759 SF Total x 20% = 7,552 SF maximum building footprint) Building Height Statistics: Maximum Building Height 35 Feet Proposed Building Height 34.33 Feet Exterior Lighting Requirements: Maximum at Residential Property Line 1/2 Footcandle Maximum at Commercial Property Line 1 Footcandle 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 A B C D E F G H J K L M A B C D E F G H J K L M © COPYRIGHT BY CNH ARCHITECTS, INC.7300 WEST 147TH STREET SUITE 504 APPLE VALLEY, MN 55124-7580 (952) 431-4433CNH NO.: 2 3 4 5 6 7 8 9 10 11 12 13 14 151 REVISIONS: DATE:C:\Users\QHutson\Documents\19018 - Jardin - Apple Valley Franchise_qhutson@cnharch.com.rvt5/17/2019 4:48:34 PMNOT FOR CONSTRUCTION CS01Jardin -Apple Valley Franchise14XXX Glazier Ave.Apple Valley, MN 5512419018 05/17/19 Overall Site Plan 1/16" = 1'-0"CS01 A1 Schematic Overall Site Plan LANDSCAPE MATERIAL COST ESTIMATE NO item qty unit cost total 1 3 inch cal deciduous tree 10 EA 700.00$ 7,000.00$ 2 6ft multi stem deciduous tree (1.5inch cal) 2 EA 550.00$ 1,100.00$ 3 8FT evergreen (3 inch cal) 3 EA 500.00$ 1,500.00$ 4 no 5 evergreen shrub 9 EA 100.00$ 900.00$ 4 no 5 deciduous shrub 98 EA 75.00$ 7,350.00$ 5 1 gallon perennial 109 EA 35.00$ 3,815.00$ 6 Irrigation system 1 LS 27,000.00$ 27,000.00$ 7 bike rack / concrete pad 1 LS 2,000.00$ 2,000.00$ TOTAL 50,665.00$ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 A B C D E F G H J K L M A B C D E F G H J K L M © COPYRIGHT BY CNH ARCHITECTS, INC.7300 WEST 147TH STREET SUITE 504 APPLE VALLEY, MN 55124-7580 (952) 431-4433CNH NO.: 2 3 4 5 6 7 8 9 10 11 12 13 14 151 REVISIONS: DATE:C:\REVIT (local)\2019\19018 - Jardin - Apple Valley Franchise_AKlis.rvt5/9/2019 3:05:22 PMCITY SUBMITTAL CS02Jardin -Apple Valley Franchise14XXX Glazier Ave.Apple Valley, MN 5512419018 05/10/19 Site Lighting --FDCR-F3 FECFEC FD 33W/D W/D - - FD FD FD 3 FD FD FD FEC FECNet Area = 3,665 SF Net Area = 3,627 SF 7300 WEST 147TH STREET SUITE 504 APPLE VALLEY, MN 55124-7580 (952) 431-4433CNH NO.: DATE:© COPYRIGHT BY CNH ARCHITECTS, INC.REVISIONS: 19018 CS06Jardin -Apple Valley Franchise14XXX Glazier Ave.Apple Valley, MN 5512405/14/19 Area Calcs for Parking 1/16" = 1'-0"CS06 1 First Floor Net Area Plan - Parking Calculations 1/16" = 1'-0"CS06 2 Second Floor Net Area Plan - Parking Calculations Parking Stall Requirements: Daycare Parking Quantity = 10 stalls + 1 stall / 500 SF net usable area = 10 stalls + 1/500 x (3665 SF + 3627 SF) = 10 stalls + (7292 SF / 500) stalls = 10 stalls + 14.6 stalls Total Stalls Required = 25 stalls --W/D W/D--21CABReception102Stair A114Elevator113Janitor/ UtilityRoom112Stair B107Infant B106Infant A105Corridor104Office103Toddler A110Toddler B109CartStorageVestibule101CS04E9CS04E1CS04A1CS04A970' - 0"82' - 0"10 1/8"3' - 4"78' - 8"10 1/8"30' - 8 5/8"13' - 8 3/8"25' - 7"10 1/8"Restroom111Storage10821CABGym204Preschool A205Preschool B206Stair B207Laundry208Pre-K A210Break Room213Restroom211Stair A201Elevator202Corridor203Storage209CS04E9CS04E1CS04A1CS04A910 1/8"70' - 0"10 1/8"10 1/8"3' - 4"34' - 9 3/8"15' - 9 1/4"28' - 1 3/8"82' - 0"Kitchen212123456789101112131415ABCDEFGHJKLMABCDEFGHJKLM© COPYRIGHT BY CNH ARCHITECTS, INC.7300 WEST 147TH STREET SUITE 504 APPLE VALLEY, MN 55124-7580 (952) 431-4433CNH NO.:234567891011121314151I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED ARCHITECT UNDER THE LAWS OF THE STATE OFDATE:LIC. NO.:21234Quinn S. HutsonPRINT NAME:SIGNATURE:REVISIONS:DATE:C:\REVIT (local)\2019\19018 - Jardin - Apple Valley Franchise_AKlis.rvt4/16/2019 9:52:58 AMCITY SUBMITTALCS03Jardin -Apple Valley FranchiseApple Valley, MN 551241901804/17/19MINNESOTAFloor Plans1/8" = 1'-0"CS03A2First Floor Plan1/8" = 1'-0"CS03A9Second Floor Plan4/17/19 Floor 1 100' -0" Jst Brg 1 125' -0" Jst Brg 2 125' -9 1/4" Jst Brg 4 132' -11 1/2" TO Wall 2 129' -4" Tower Plan -Mid 134' -4" Floor 2 112' -6" EIFS finish, field colorAluminum storefront window Roof top unit screen wall Nichiha prefinished fiber cement cladding Thin brick veneer Steel shading band, painted with high performance coating Prefinished metal parapet cap Prefinished metal transition trimPrefinished metal fence, 6'-0" high Fence gate Signage letters, by Others Floor 1 100' -0" Jst Brg 1 125' -0" Jst Brg 2 125' -9 1/4" Jst Brg 4 132' -11 1/2" TO Wall 2 129' -4" Tower Plan -Mid 134' -4" Floor 2 112' -6" Prefinished metal fascia EIFS finish, field color EIFS finish, accent color Signage letters, by Others Aluminum storefront window Roof top unit screen wall Nichiha prefinished fiber cement cladding Thin brick veneer Steel shading band, painted with high performance coating Prefinished metal parapet cap Prefinished metal transition trim Prefinished metal fence, 6'-0" high Fence gate Floor 1 100' -0" Jst Brg 1 125' -0" Jst Brg 3 125' -10 1/8" Jst Brg 4 132' -11 1/2" TO Wall 2 129' -4" Tower Plan -Mid 134' -4" Floor 2 112' -6" Scupper EIFS finish, field color Aluminum storefront window Roof top unit screen wall Nichiha prefinished fiber cement cladding Thin brick veneer Prefinished metal parapet cap Prefinished metal transition trim Prefinished metal fence, 6'-0"high Floor 1 100' -0" Jst Brg 1 125' -0" Jst Brg 3 125' -10 1/8" Jst Brg 4 132' -11 1/2" TO Wall 2 129' -4" Tower Plan -Mid 134' -4" Floor 2 112' -6" Prefinished metal fascia EIFS finish, field color Aluminum storefront window Roof top unit screen wall Nichiha prefinished fiber cement cladding Thin brick veneer Steel shading band, painted with high performance coating Prefinished metal parapet cap Prefinished metal transition trim Prefinished metal fence, 6'-0" high Fence gate Exterior drinking fountain Signage letters, by Others 107' - 0" Steel trash enclosure gate, painted with HPC Prefinished metal soffit panel infill Prefinished metal wall cap Thin brick veneer Prefinished metal transition trim Nichiha prefinished fiber cement cladding 100' - 0" Prefinished metal wall cap Thin brick veneer Prefinished metal transition trim Nichiha prefinished fiber cement cladding107' - 0" 100' - 0" Prefinished metal wall cap Thin brick veneer Prefinished metal transition trim Nichiha prefinished fiber cement cladding107' - 0" 100' - 0" Prefinished metal wall cap Thin brick veneer Prefinished metal transition trim Nichiha prefinished fiber cement cladding107' - 0" 100' - 0" 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 A B C D E F G H J K L M A B C D E F G H J K L M © COPYRIGHT BY CNH ARCHITECTS, INC.7300 WEST 147TH STREET SUITE 504 APPLE VALLEY, MN 55124-7580 (952) 431-4433CNH NO.: 2 3 4 5 6 7 8 9 10 11 12 13 14 151 I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED ARCHITECT UNDER THE LAWS OF THE STATE OFDATE:LIC. NO.:21234Quinn S. HutsonPRINT NAME:SIGNATURE:REVISIONS: DATE:C:\REVIT (local)\2019\19018 - Jardin - Apple Valley Franchise_AKlis.rvt4/16/2019 9:59:50 AMCITY SUBMITTAL CS04Jardin -Apple Valley FranchiseApple Valley, MN 5512419018 04/17/19MINNESOTA Exterior Elevations 1/8" = 1'-0"CS04 E9 East Elevation 1/8" = 1'-0"CS04 E1 North Elevation 1/8" = 1'-0"CS04 A1 South Elevation 1/8" = 1'-0"CS04 A9 West Elevation 1/4" = 1'-0"CS04 J2 Trash Enclosure - East Elevation 1/4" = 1'-0"CS04 J6 Trash Enclosure - North Elevation 1/4" = 1'-0"CS04 J9 Trash Enclosure - South Elevation 1/4" = 1'-0"CS04 J12 Trash Enclosure - West Elevation 4/17/19 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 A B C D E F G H J K L M A B C D E F G H J K L M © COPYRIGHT BY CNH ARCHITECTS, INC.7300 WEST 147TH STREET SUITE 504 APPLE VALLEY, MN 55124-7580 (952) 431-4433CNH NO.: 2 3 4 5 6 7 8 9 10 11 12 13 14 151 I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED ARCHITECT UNDER THE LAWS OF THE STATE OFDATE:LIC. NO.:21234Quinn S. HutsonPRINT NAME:SIGNATURE:REVISIONS: DATE:C:\REVIT (local)\2019\19018 - Jardin - Apple Valley Franchise_AKlis.rvt4/16/2019 9:59:50 AMCITY SUBMITTAL CS05Jardin -Apple Valley FranchiseApple Valley, MN 5512419018 04/17/19MINNESOTA Renderings View from Northbound Cedar Avenue View from Southbound Cedar Avenue 4/17/19 CITY OF MEMO Public Works TO: Kathy Bodmer, Planner FROM: Brandon S. Anderson, PE, City Engineer DATE: June 14, 2019 SUBJECT: Jardin – (14605 Glazier Avenue). General 1. Provide a narrative and site plan showing how the expansion will be constructed and any impacts prior to building permit authorization. The narrative and plan shall include the following: a. Material storage and staging i. All material storage to be onsite and indicated on plan. b. Haul routes to and from the site. c. Contractor and subcontractor parking locations i. Onsite trade parking should be provided. Permits 2. A Minnesota Pollution Control Agency (MPCA) National Pollutant Discharge Elimination System (NPDES) permit is required for any project that disturbs more than one acre. Provide a copy of the executed permit prior to construction. 3. A City of Apple Valley Natural Resource Management Permit (NRMP) will be required prior to any land disturbing activity. 4. A Dakota County Right-of-Way permit will be required for work within the Cedar Avenue right-of-way. Provide a copy of the executed permit prior to construction. 5. Provide a copy of the approval letter from the Department of Labor and Industry (DOLI) prior to construction. 6. Provide a copy of any other required permits. Site 7. See attached Memo from SRF regarding the review of Traffic Impact Study. 8. Sidewalk along the south side of property should be extended to driveway south of the site. Retaining wall at the ROW may be required. Sidewalk shall be per City of Apple Valley standard detail plate STR-35. 9. A sidewalk extending from the ROW into the site should be considered along the north side of driveway entrance. 10. Driveway Apron shall be per City of Apple Valley standard detail plate STR-5. 11. All patching in the ROW shall be in accordance with City of Apple Valley standard detail plate STR-38. 12. Final site plan shall be reviewed with the construction plans and approved by City Engineer. Grading, Drainage and Erosion Control 13. Provide overall site composite Curve Number (CN) on the plans. 14. Show all emergency over flow (EOF) elevations and routing. The finished floor/low opening elevation must be 1’ minimum above the EOF elevation. 15. Proposed infiltration basins shall be privately owned and maintained. An infiltration basin Construction and Maintenance Agreement will be required as part of Development Agreement. Annual Cleaning of Sump manhole shall be included in maintenance schedule 16. Sump Manhole detail shall be provided for CB-2. 17. Filter media depth should be provided in a detail for the proposed infiltration basins. Additional details are required for the unnamed basin west of the building. The Minnesota storm water manual recommends a filter media depth of 2.5’ and that the filter media depth be increased to 3’ if trying to capture dissolved phosphorus. 18. The native seed establishment plan lacks sufficient detail, please provide seeding rates. Times of year when seeding is optimal and weed management tactics need to be specified to be consistent with MN DOT or MnBWSR guidelines. A combination of tall height (12”-18”) mowing and spot spraying is required. Plan details on keeping heavy equipment out of the basins is required. Watering may also be required in some instances. 19. Storm water flow to the infiltration basins must be cut off until permanent vegetation is sufficiently established to prevent washout of seed and coverage of the basin bottom. It may take over a year for native vegetation to establish. Plans need to indicate how this will be accomplished and how storm water will safely be routed around the site in the interim. The contractor may need to provide watering while storm water flows are cut off. Establishment time may be accelerated if switching to a plug planting instead of a seeding. 20. Generally Seed mix 33-261 is recommended for infiltration basin bottoms and 35-241 for infiltration side slopes. 35-241 may be less successful establishing in areas that don’t drain quickly (> 12 hours to drain). The contractor will be responsible for ensuring all portions of the basin are permanently established with weed free perennial vegetation. 21. The storm water calculations indicate 0.8 in/hour infiltration rate, this rate should be reduced to account for recommended soil media to review impacts to basins. 22. Final grading, drainage, and erosion control plan shall be reviewed with the construction plans and approved by City Engineer. Sanitary Sewer & Water main 23. Any existing sanitary sewer service should be identified on the plans and shown as either removed or abandoned in place. The existing wye shall be capped as part of the removal/abandonment. 24. Sanitary Sewer and Water services shall be marked in accordance with City of Apple Valley standard detail plate STR-37. 25. Review the minimum cover required or include insulation above the service line where crossing the proposed filtration basin. Consider modifying the grading to avoid removing cover over the sanitary service or insulating the sanitary service. 26. Confirm that the proposed sanitary sewer pipe grade meets the requirements specified in the Minnesota Plumbing Code. 27. Sanitary Sewer connection to existing main shall be in accordance with City of Apple Valley standard detail plate SER-1 and SER-1A. 28. Final sanitary sewer design shall be reviewed with the construction plans and approved by City Engineer. 29. Domestic water and fire service shall be split outside the existing building and the valves shall be located 1.5 times the height of the building away from the building or placed in location readily accessible per City of Apple Valley standard detail plate SER-6. 30. Water main wet tap shall be in accordance with City of Apple Valley standard detail plate WAT-5. 31. Final water main design shall be reviewed with the construction plans and approved by City Engineer. Storm Sewer 32. Final storm sewer design shall be reviewed with the construction plans and approved by City Engineer. Landscape and Natural Resources 33. Existing trees planted along Cedar Avenue and those to the identified on the removals plan shall remain and be protected throughout construction. 34. Tree planting is prohibited in public drainage and utility easements. Drainage and utility easements should be clearly identified on landscape plan. 35. Incorporation of additional native plants into the planting plan in place of cultivars and native cultivars will have additional water quality and pollinator habitat benefits. 36. Additional species to provide year round screening and reduce head light spray from parking lot should be considered along Glazier Avenue. Memorandum ONE CARLSON PARKWAY, SUITE 150 | MINNEAPOLIS, MN 55447 | 763.475.0010 | WWW.SRFCONSULTING.COM SRF No. 01912482 To: Brandon Anderson, PE, City Engineer City of Apple Valley From: Tom Sachi, PE, Associate Matthew Pacyna, PE, Principal Date: June 14, 2019 Subject: Jardin Center Traffic Study; Apple Valley, MN Introduction SRF has completed a traffic study for the proposed Jardin Spanish Immersion daycare facility in the southeast quadrant of the Cedar Avenue/145th Street intersection in the City of Apple Valley (see Figure 1: Project Location). Additionally, this study accounts for the proposed adjacent development located approximately 250 feet east of Cedar Avenue along the north side of 145th Street. The main objectives of this study are to review existing operations within the study area, evaluate transportation impacts of the proposed and adjacent developments, and recommend any necessary improvements to accommodate the proposed development. The following information provides the assumptions, analysis, and recommendations offered for consideration. Existing Conditions Existing conditions were reviewed to establish a baseline to identify any future impacts associated with the proposed development. The evaluation of existing conditions includes turning movement counts, field observations, and an intersection capacity analysis. Data Collection Peak period intersection turning movement counts were collected at the Cedar Avenue/145th Street intersection the week of May 20, 2019 during the weekday a.m. and p.m. peak hours. In addition, observations were completed to identify roadway characteristics (i.e. roadway geometry, posted speed limits, and traffic controls) and driver behavior within the study area. Cedar Avenue, a principal arterial, is primarily a six-lane divided roadway immediately adjacent to the proposed development, while 145th Street, a local roadway, is a two-lane undivided roadway with turn lanes. The posted speed limits along Cedar Avenue and 145th Street are 45 miles per hour (mph) and 30 mph, respectivel y. The Cedar Avenue/145th Street intersection is signalized. Existing geometrics, traffic controls, and volumes are shown in Figure 2. 01912842 May 2019 Project Location Jardin Daycare Facility Traffic Study City of Apple Valley, MN Figure 1NORTHNorthH:\Projects\12000\12842\TraffStudy\Figures\Fig01_Project Location.cdrAdjacent Site Location 145th Street Cedar AvenueROAD 23 COUNTY 147th Street Project Location Glazier Avenue 01912842 May 2019 Existing Conditions Jardin Daycare Facility Traffic Study City of Apple Valley, MN Figure 2NORTHNorthH:\Projects\12000\12842\TraffStudy\Figures\Fig02_Existing Conditions.cdr (81) 115(1380) 1828(8) 14Cedar Avenue96 (212)1043 (2718)14 (15) 145th Street (104) 104 (11) 10 (95) 86 24 (31) 11 (13) 0 (3) Project Location 145th Street Cedar AvenueROAD 23 COUNTY Adjacent Site Location Glazier Avenue Brandon Anderson, PE, City of Apple Valley June 14, 2019 Jardin Center Traffic Study Page 4 Intersection Capacity Analysis An existing intersection capacity analysis was completed for the weekday a.m. and p.m. peak hours to establish a baseline condition to which future traffic operations can be compared. Study intersections were analyzed using Synchro/SimTraffic (Version 9). Capacity analysis results identify a Level of Service (LOS), which indicates the quality of traffic flow through an intersection. Intersections are given a ranking from LOS A through LOS F. The LOS results are based on average delay per vehicle, which correspond to the delay threshold values shown in Table 1. LOS A indicates the best traffic operation, with vehicles experiencing minimal delays. LOS F indicates an intersection where demand exceeds capacity, or a breakdown of traffic flow. Overall intersection LOS A through LOS D is generally considered acceptable in the Twin Cities Metro Area. Table 1 Level of Service Criteria for Signalized and Unsignalized Intersections LOS Designation Signalized Intersection Average Delay/Vehicle (seconds) Unsignalized Intersection Average Delay/Vehicle (seconds) A ≤ 10 ≤ 10 B > 10 - 20 > 10 - 15 C > 20 - 35 > 15 - 25 D > 35 - 55 > 25 - 35 E > 55 - 80 > 35 - 50 F > 80 > 50 For side-street stop controlled intersections, special emphasis is given to providing an estimate for the level of service of the side-street approach. Traffic operations at an unsignalized intersection with side-street stop control can be described in two ways. First, consideration is given to the overall intersection level of service. This accounts for the total number of vehicles entering the intersection and the capability of the intersection to support these volumes. Second, it is important to consider the delay on the minor approach. Since the mainline does not have to stop, the majority of delay is attributed to the side-street approaches. It is typical of intersections with higher mainline traffic volumes to experience high levels of delay (i.e. poor levels of service) on the side-street approaches, but an acceptable overall intersection level of service during peak hour conditions. Results of the existing intersection capacity analysis shown in Table 2 indicate that the study intersections currently operate at an acceptable overall LOS B during the a.m. and p.m. peak hours with the existing geometric layout and traffic controls. No significant delay or queuing issues were identified. Note the existing westbound right-turn 95th percentile queue is approximately 30 feet with average westbound delays of 20 seconds. Table 2 Existing Intersection Capacity Analysis Intersection A.M. Peak Hour P.M. Peak Hour LOS (Delay) LOS (Delay) Cedar Avenue and 145th Street B (13 sec.) B (16 sec.) Brandon Anderson, PE, City of Apple Valley June 14, 2019 Jardin Center Traffic Study Page 5 Year 2021 Build Conditions To determine any impacts associated with the proposed development, year 2021 build conditions were reviewed. The year 2021 build conditions account for historical general area background growth, as well as the proposed and adjacent developments. Background Traffic Growth To account for general background growth in the area, an annual growth rate of one (1) percent was applied to the existing peak hour traffic volumes to develop year 20 21 background traffic forecasts. This growth rate is generally consistent with historical trends within the study area and future growth projections for Dakota County. Proposed and Adjacent Development The proposed development, shown in Figure 3, is an approximate 12,000 square foot (SF) Jardin Spanish Immersion daycare facility that can accommodate 138 students. A driveway is proposed along Glazier Avenue located approximately 625 feet south of 145th Street. Additionally, shown in Figure 4, there is a proposed adjacent development located along the curve where 145th Street changes to Glazier Avenue, approximately 250 feet east of Cedar Avenue. This development consists of a 2,400 SF bank, 1,200 SF coffee shop without a drive through, and a 3,600 SF retail space. Trip Generation To account for traffic impacts associated with the proposed and adjacent development, a trip generation estimate for the weekday a.m. and p.m. peak hours, as well as on a weekday daily basis were developed. This trip generation estimate was developed using the Institute of Transportation Engineers (ITE) Trip Generation Manual, Tenth Edition. Results of the trip generation estimate, shown in Table 3, indicate the proposed development is expected to generate approximately 108 a.m. peak hour, 109 weekday p.m. peak hour, and 564 daily trips to/from the site. Table 3 Trip Generation Estimate Land Use Type (ITE Code) Size Weekday A.M. Peak Hour Trips Weekday P.M. Peak Hour Trips Weekday Daily Trips In Out In Out Proposed Development Day Care Center (565) 138 Students 57 51 51 58 564 Adjacent Development Drive-in Bank (912) 2,400 SF 13 10 25 25 240 Coffee Shop W/Out Drive Through (936) 1,200 SF 62 59 22 22 1,060(1) Shopping Center (820) 3,600 SF 2 1 7 7 136 Total Adjacent Development Site Trips 77 70 53 53 1,436 Pass-By Trip Reductions (-57) (-57) (-27) (-27) (-1,015) Total Adjacent Development New Network Trips 20 13 26 26 421 (1) Estimated based on peak hour percentages of Coffee Shop with Drive Through Existing Building 14605 Glazier AvenueExisting pathCedar AvenueTrash Enclosure Glazier AvenueNew Property Line R 1 5' - 0"Proposed Jardin Spanish Immersion Academy Facility Playground 1,550 sf Playground 1,450 sf Parking lot with (28) stalls Property LineParking SetbackBuilding SetbackStormwater pond Stormwater pond R 1 5 ' - 0 "R 5' - 0"Trash Enclosure290' - 3 3/4"30' - 0"20'-0"10'-0"30' - 0" 50' - 0"Existing Property LineNew Property Line20' - 0" 10' - 0"136' - 5"10'-2"15'-0"15'-07/8"135' - 5"(6) parking stalls (6) parking stalls(11) parking stalls (5) parking stalls24' - 5 3/8"24' - 0"86' - 11 5/8"6' - 8"3' - 4 3/4"45' - 8 1/4"15' - 9 1/4"50' - 3 5/8"0"6' - 8 3/4"11' - 6 1/8"127' - 9 5/8" 270'-9 1/2" 71' - 7 3/4"8' - 8 1/4"18' - 6"24' - 0"8' - 10"24' - 0"18' - 6"5'-0"2-Story Building: 12,194 GSF (Exterior face of exterior walls) Building footprint: 6,097 SF (Exterior face of exterior walls) Extend concrete sidewalk to existing sidewalk Parking Setback Building Setback Typ9' - 0"Prefinished metal picket fence, 6'-0" high 18' - 6"24' - 0"35' - 0"24' - 0"18' - 6"Concrete sidewalk CS04J2 CS04 J6 CS04 J9 CS04 J12 99' - 0" 270'-8 7/8"Stormwater pondPrefinished vinyl solid fence, 6'-0" highNORTHNorth 01912842 May 2019 Development Site Plan Figure 3H:\Projects\12000\12842\TraffStudy\Figures\Fig03_Development Site Plan.cdrJardin Daycare Facility Traffic Study City of Apple Valley, MN 1 SITE PLAN 1" = 20' 6020 Know what's below. Call before you dig. R SITE PLAN C-101 SITE PLAN NOTES HEM19001 I hereby certify that this plan was prepared by me, or under my direct supervision, and that I am a duly Licensed Professional Engineer under the laws of the state of MINNESOTA. Stephen M. Johnston 18914 05/28/2019 SITE PLAN REVIEW 04/22/2019 NO T F OR C ONSTRU C T I O N CIDER RIDGE MARKETPLACE APPLE VALLEY MINNESOTA REGISTRATION NO. DATE IDS CENTER 80 SOUTH 8TH STREET, SUITE 1850 MINNEAPOLIS, MN 55402 (612) 335-2600 D E S I G N Civil Engineering | Landscape Architecture | Construction Services p 612.260.7980 f 612.260.7990 LEGEND PROJECT SUMMARYNORTHNorth 01912842 May 2019 Adjacent Development Site Plan Figure 4H:\Projects\12000\12842\TraffStudy\Figures\Fig04_Adjacent Development Site Plan.cdrJardin Daycare Facility Traffic Study City of Apple Valley, MN Brandon Anderson, PE, City of Apple Valley June 14, 2019 Jardin Center Traffic Study Page 8 Results of the trip generation estimate for the proposed adjacent development, also shown in Table 3, indicate the proposed adjacent development is expected to generate approximately 147 a.m. peak hour, 106 weekday p.m. peak hour, and 1,436 daily trips to/from the site. When accounting for motorists already traveling along Cedar Avenue or 145th Street that will now divert their trip to the proposed adjacent development (i.e. pass-by trips), the net new system impact to the adjacent roadways is expected to be approximately 33 weekday a.m. peak hour, 52 weekday p.m. peak hour, and 416 weekday daily trips. This estimate does not include any multi-use or modal reductions to account for patrons that live or work within walking distance to provide a conservative assessment. Trips generated by the proposed and adjacent developments were distributed to the study area based on the directional distribution shown in Figure 5, which was developed based on existing travel patterns. The year 2021 build condition traffic forecasts are shown in Figure 6. Intersection Capacity Analysis To determine if the existing roadway network can accommodate year 2021 build conditions, a detailed intersection capacity analysis was completed. Results of the year 2021 build condition intersection capacity analysis shown in Table 4 indicate that all study intersections and proposed access locations are expected to operate at an acceptable overall LOS C or better during the weekday a.m. and p.m. peak hours. Table 4 Year 2021 Build Intersection Capacity Analysis Intersection A.M. Peak Hour P.M. Peak Hour LOS (Delay) LOS (Delay) Cedar Avenue and 145th Street B (16 sec.) C (20 sec.) 145th Street and Adj. Dev. Access (1) A/A (9 sec.) A/A (9 sec.) Glazier Avenue and Jardin Access (1) A/A (9 sec.) A/B (10 sec.) (1) Indicates an unsignalized intersection, where the overall LOS is shown followed by the worst side-street approach LOS. The delay shown represents the worst side-street approach delay. During both the a.m. and p.m. peak hours, 95th percentile westbound right-turn queues at the Cedar Avenue and 145th Avenue intersection are expected to increase by 20 feet (i.e. approximately one (1) vehicle) to a total of 50 feet, but are still expected to be accommodated within the existing turn lane storage and are not expected to impact operations along 145th Street. The average westbound delays at the Cedar Avenue and 145th Street intersection are expected to increase between seven (7) and nine (9) seconds during the a.m. and p.m. peak hours, respectively. 95th percentile internal queues for vehicles exiting both the proposed and adjacent developments are expected to be approximately two (2) vehicles during the peak periods and are not expected to impact internal site circulation. Note that the 95th percentile queues along 145th Street for vehicles entering the adjacent development are expected to be between 20 and 30 feet, or one (1) to two (2) vehicles. This is not expected to significantly impact operations along 145th Street. No mitigation is necessary to accommodate the proposed developments from a roadway capacity perspective. 01912842 May 2019 Directional Distribution Jardin Daycare Facility Traffic Study City of Apple Valley, MN Figure 5NORTHNorthH:\Projects\12000\12842\TraffStudy\Figures\Fig05_Directional Distribution.cdr145th Street Cedar AvenueROAD 23 COUNTY 147th Street Glazier Avenue20%40%10 %30%Existing Building14605 Glazier Avenue Trash Enclosure New Property Line R15'-0" Proposed Jardin Spanish Immersion Academy Facility Playground1,550 sf Playground1,450 sf Parking lot with (28) stalls Property LineParking SetbackBuilding SetbackStormwater pond Stormwater pond R15'-0" R5'-0"Trash Enclosure 30' - 0"20'-0"10'-0"30' - 0" 50' - 0"New Property Line20' - 0" 10' - 0"10'-2"15'-0"15'-07/8" (6) parking stalls (6) parking stalls(11) parking stalls (5) parking stalls6' - 8"3' - 4 3/4"45' - 8 1/4"15' - 9 1/4"50' - 3 5/8"0"6' - 8 3/4"11' - 6 1/8"127' - 9 5/8" 270'-91/2" 71' - 7 3/4"8' - 8 1/4"18' - 6"24' - 0"8' - 10"24' - 0"18' - 6"5'-0"2-Story Building: 12,194 GSF(Exterior face of exterior walls) Building footprint: 6,097 SF(Exterior face of exterior walls) Parking Setback Building Setback Typ9' - 0"Prefinished metal picket fence, 6'-0" high 18' - 6"24' - 0"35' - 0"24' - 0"18' - 6"Concrete sidewalk CS04J2 CS04 J6 CS04 J9 CS04 J12 99' - 0" 270'-87/8"Stormwater pondPrefinished vinyl solid fence, 6'-0" high 01912842 May 2019 2021 Build Conditions Jardin Daycare Facility Traffic Study City of Apple Valley, MN Figure 6NORTHNorthExisting Building 14605 Glazier Avenue Trash Enclosure New Property Line R 1 5 '-0 "Proposed Jardin Spanish Immersion Academy Facility Playground 1,550 sf Playground1,450 sf Parking lot with (28) stalls Property LineParking SetbackBuilding SetbackStormwater pond Stormwater pond R1 5'- 0 " R 5'-0"Trash Enclosure 30' - 0"20'-0"10'-0"30' - 0" 50' - 0"New Property Line20' - 0" 10' - 0"10'-2"15'-0"15'-07/8"(6) parking stalls (6) parking stalls(11) parking stalls (5) parking stalls6' - 8"3' - 4 3/4"45' - 8 1/4"15' - 9 1/4"50' - 3 5/8"0"6' - 8 3/4"11' - 6 1/8"127' - 9 5/8" 270'-91/2" 71' - 7 3/4"8' - 8 1/4"18' - 6"24' - 0"8' - 10"24' - 0"18' - 6"5'-0"2-Story Building: 12,194 GSF (Exterior face of exterior walls) Building footprint: 6,097 SF (Exterior face of exterior walls) Parking Setback Building Setback Typ9' - 0"Prefinished metal picket fence, 6'-0" high 18' - 6"24' - 0"35' - 0"24' - 0"18' - 6"Concrete sidewalk CS04J2 CS04 J6 CS04 J9 CS04 J12 99' - 0" 270'-87/8"Stormwater pondPrefinished vinyl solid fence, 6'-0" high H:\Projects\12000\12842\TraffStudy\Figures\Fig06_2021 Build Conditions.cdr (85) 120(1400) 1845(40) 55Cedar Avenue 100 (220)1045 (2765)65 (75) 145th Street (110) 110 (35) 35 (100) 90 70 (75) 35 (35) 35 (35) 145th Street Cedar AvenueROAD 23 COUNTY (10) 10(50) 35Glazier Avenue55 (45)40 (55) Site Access (55) 50 (10) 5 Glazier Avenue65 (50)10 (5) 145th Street (50) 70 (95) 80 10 (5) 75 (100)Glazier AvenueAdjacent Site Access Brandon Anderson, PE, City of Apple Valley June 14, 2019 Jardin Center Traffic Study Page 11 Public Roadway Systems Impact The daily traffic expected to be generated by the proposed and adjacent development is expected to be approximately 2,000 daily trips. Of these 2,000 daily trips, it is assumed that approximately 50 percent of them are already traveling along the public roadway system (i.e. pass-by trips). These pass- by trips were assumed to be traveling along Cedar Avenue and 145th Street. Information in Table 5 details how expected daily trips generated by the proposed development are anticipated to be distributed to area roadways. The following items are noted: There is expected to be a less than one (1) percent increase in traffic along Cedar Avenue north and south of the proposed/adjacent development sites. There is expected to be an approximately 10 percent increase in traffic along 145th Street/Glazier Avenue west and south of the proposed/adjacent development sites. Table5: Public Roadway System Impacts Roadway Segment Existing AADT Estimated AADT Increase Proposed Future AADT Percent Change in AADT Cedar Avenue N of 145th Street 49,000 800 (-410 pass-by 49,390 0.8% Cedar Avenue S of 145th Street 48,000 600 (-405 pass-by) 48,195 0.4% 145th Street W of Cedar Avenue 3,150 400 (--100 pass-by) 3,450 9.5% Glazier Avenue S of 145th Street 1,000 200 (-100 pass by) 1,100 10% Parking Analysis A parking analysis was completed to determine if the proposed development’s parking supply of 28 spaces is expected to be sufficient to accommodate the expected parking demand based on the ITE Parking Generation Manual, 5th Edition. Both the average and 85th percentile parking demand rates were reviewed. The parking analysis indicates the following parking demand results: ITE Average Parking Demand: 33 spaces ITE 85th Percentile Demand: 47 spaces These parking demand rates would result in a deficit between five (5) and 19 spaces. However, based on previous experience with the Jardin Center, there is typically a portion of staff that utilize ride- share and public transportation. It should be noted that the Red Line Bus Rapid Transit (BRT) station is located immediately adjacent to the development along Cedar Avenue. Brandon Anderson, PE, City of Apple Valley June 14, 2019 Jardin Center Traffic Study Page 12 This transit usage would be expected to reduce the staff parking demand at the site, which can help alleviate the need for on-street parking. Additionally, based on observations at other Jardin sites within the Twin Cities, parent pick-up/drop-off is expected to be evenly distributed over the course of the peak hour, which may reduce the peak parking demand and reduce the need for on-street parking usage. If on-street parking is necessary, there is expected to be sufficient available on-street parking located along Glazier Avenue. A preliminary review indicates that there are approximately 25 on-street parking spaces located within 300 feet of the proposed site that are not heavily used during Jardin peak times. It is recommended that staff would utilize the on-street parking to allow for parent pick-up/drop-off to occur on site. Note that City Code mandates 25 parking stalls, meaning the proposed supply of 28 stalls provided is sufficient to meet City Code. Site and Access Review A review of the proposed site plan was completed to identify any issues and recommend potential improvements with regard to sight distance, traffic controls, and circulation. Based on field observations, there is adequate sight distance at the proposed Glazier Avenue Access to clearly identify approaching vehicles. Special consideration should be made to limit any sight distance impacts from adjacent trees, future landscaping, and signing. In terms of internal parking lot circulation, arrows could be added to allow for counter-clockwise flow only around the central landscaping island. This would help minimize confusion during busy pick-up/drop-off times. Conclusions and Recommendations The following study conclusions and recommendations are offered for consideration: 1) Study intersections currently operate at an acceptable overall LOS B during the a.m. and p.m. peak hours. 2) The proposed development is expected to generate approximately 108 a.m. peak hour, 109 p.m. peak hour, and 564 daily trips to/from the site. 3) The proposed adjacent development is expected to generate approximately 147 a.m. peak hour, 106 p.m. peak hour, and 1,436 daily trips to/from the site. a. When accounting for motorists already traveling along Cedar Avenue or 145th Street that will now divert their trip to the adjacent development (i.e. pass-by trips), the net new impact to adjacent roadways is expected to be approximately 33 a.m. peak hour, 52 p.m. peak hour, and 416 daily trips. 4) All study intersections and proposed access locations are expected to operate at an acceptable overall LOS C or better during the a.m. and p.m. peak hours under year 2021 build conditions. Brandon Anderson, PE, City of Apple Valley June 14, 2019 Jardin Center Traffic Study Page 13 a. Westbound right-turning queues at the Cedar Avenue and 145th Street intersection are still expected to be accommodated within the existing turn-lane storage. 5) The parking analysis indicates the following demand: a. ITE Average Parking Demand: 33 spaces b. ITE 85th Percentile Demand: 47 spaces 6) These parking demand rates would result in a deficit between five (5) and 19 spaces. a. However, based on previous experience with the Jardin Center, there is typically a portion of staff that utilize ride-share and public transportation. There is expected to be sufficient available on-street parking located along Glazier Avenue if an on-site parking deficit occurs. b. A preliminary review indicates that there are approximately 25 on-street parking spaces located within 300 feet of the proposed site. 7) It is recommended that staff would utilize on-street parking to allow for parent pick-up/drop-off to occur on site. 8) City Code mandates 25 parking stalls, which indicates that the proposed supply of 28 stalls is sufficient to meet City Code. Apple Valley Fire Department MEMO City of Apple Valley TO: Kathy Bodmer- Planner FROM: Brian Kilmartn, Fire Marshal DATE: 18 April, 2019 SUBJECT: Jardin Spanish Immersion Academy Kathy, Comments were sent to Tom Lovelace back in March of this year. The only additional would be my item numbered 1 (see below) regarding the address. 1- This building should not be addressed 14605 Glazier, as you know there is already a building addressed 14605 Glazier. 2- This building will be required to have a full Fire Alarm system installed 3- This building will be required to be fully protected by a Fire Sprinkler system Brian Kilmartin Fire Marshal | City of Apple Valley 952-953-2680 Office | 952-953-2515 Fax | 952-292-8634 Cell Brian.kilmartin@applevalleyfire.org City of MEMO Building Inspections TO: Kathy Bodmer, Planning FROM: George Dorn, Building Official DATE: April 6, 2019 SUBJECT: 14605 Glazier Ave Jardin Daycare SAC determination is required from Met Council prior to permit issuance from the city. Geotechnical report boring log and Special Inspector Agreement is required prior to permit and soil corrections on site. Submit plans to Minnesota Department of Labor, Plumbing Division for review of proposed plumbing, roof drainage, sanitary and storm design. Provide food menu at permit submittal. Employee break room and kitchen must meet accessibility. A portion of the reception counter shall be accessible in accordance with 2015 MSAC Section 904. Trash area is required per MSBC 2015 1303.1500 Subpart 1 requires recycling space in accordance with Table 1-A on plans issued for permit. Separate sign permits are required. Structural drawings will be required for review. The City of Apple Valley has adopted the 2015 MSBC 1306, subpart 3 Special Fire Protection systems. This section would require the building to have an automatic sprinkler system installed based on occupancy type and square footage. A grease interceptor may be required for this project per City Ordinance Chapter 51.08 (B) (d) based on type of occupancy. Platting of the property lines must be completed prior to permit issuance. Per MSAC 502.4.4, the access aisles for the accessible areas shall be marked with a designation sign that says “no parking. Review areas under consideration for accessible parking areas. The playground-fenced areas have an occupant load over 50; therefore will need two means of egress from each area with the gates swinging in the direction of egress. These areas are accessory to the group (E) and would need panic hardware. The size and location of the existing and new buildings shall be taken into consideration when locating the property line for allowable height and area. At plan submittal, disclose all age groups of children being cared for so that we may determine occupancy type. 7/11/2019 1 Jardin Academy City Council Meeting July 11, 2019 Location Map –14605 Glazier Ave 7/11/2019 2 Requested Action 1.Subdivision by Preliminary Plat to split existing lot to create two (2) lots 2.Conditional Use Permit for daycare facility with outdoor play area. 3.Site Plan Review/Building Permit Authorization for construction of 2‐story, 12,200 sq. ft. daycare with outdoor play areas. Area Map 7/11/2019 3 2040 Comprehensive Plan 2040 Comprehensive Plan Redevelopment/ Infill Development •Downtown redevelopment should promote a sense of place: utility, activity and careful design •Protect residential neighborhoods through buffering 7/11/2019 4 Zoning Subdivision by Preliminary Plat 7/11/2019 5 Tree Removal Plan 404” total removed 40.4” to be replaced Site Plan (Revised 5-17-2019) 7/11/2019 6 Grading, Drainage, Erosion & Utilities Landscape Plan (Revised 5-10-19) 7/11/2019 7 Lighting Plan (Revised 5-10-19) Floor Plan 7/11/2019 8 Elevations Color Rendering 7/11/2019 9 Public Hearing Questions/ Comments 1.Traffic – impacts to Cedar/145 th intersection, increased traffic, traffic resulting from nearby development 2.Bright orange building 3.Will the dumpster be visible from the street? 4.What are the benefits to residential properties? Why do this development here? 5.What will construction hours be? 6.Property values? Planning Commission Action At its meeting of June 19, 2019, the Apple Valley Planning Commission voted unanimously to recommend approval of the project with conditions. 1.Adopt resolution approving subdivision by preliminary plat of Jardin Addition to subdivide subject lot into two lots. 2.Adopt resolution approving conditional use permit for daycare center in LB Zone (preliminary platted as Lot 2, Block 1, Jardin Addition) 3.Adopt resolution approving site plan and giving building permit authorization for construction of 12,200 sq. ft. two‐story Jardin Spanish Immersion Academy Daycare Center (preliminary platted as Lot 2, Block 1, Jardin Addition) 7/11/2019 10 Questions? I T E M: 7. C O UNC I L ME E T I NG D AT E :J uly 11, 2019 S E C T I O N:Calendar of Upcoming Events Description: A pprove Calendar of Upcoming E vents S taff Contact: S tephanie Marschall, Deputy City Clerk Department / Division: City Clerk’s Office AC T I O N RE Q UE S T E D: Approve the calendar of upcoming events as listed in the summary below, and noting each event listed is hereby deemed a Special Meeting of the C ity Council. S UM M ARY: Day/Date Time Location E v ent Wed./J uly 10 4:30-6:00 p.m.Alimagnet Park Special Informal Parks & Recreation Advisory C ommittee Meeting Wed./J uly 10 7:00 p.m.Municipal Center Traffic Safety Advisory C ommittee Meeting T hur./J uly 11 5:30 p.m.Municipal Center Informal C ity Council Meeting T hur./J uly 11 7:00 p.m.Municipal Center Regular City C ouncil Meeting Fri./J uly 12 6:00-9:00 p.m.Kelley Park Apple Valley Arts Foundation Music in Kelley Park C oncert Series Tue./J uly 16 2:00 p.m.Municipal Center C emetery Advisory C ommittee Meeting Wed./J uly 17 7:00 p.m.Municipal Center Planning Commission Meeting T hur./J uly 18 6:00 p.m.Municipal Center Informal Parks & Recreation Advisory Committee Meeting (Annual Park Tour) T hur./J uly 18 7:00 p.m.Municipal Center Regular Parks & Recreation Advisory Committee Meeting Fri./J uly 19 6:00-9:00 p.m.Kelley Park Apple Valley Arts Foundation Music in Kelley Park C oncert Series Tue./J uly 23 6:00 p.m.Municipal Center Urban Affairs Advisory C ommittee Meeting T hur./J uly 25 6:00 p.m.Municipal Center ED A Meeting T hur./J uly 25 7:00 p.m.Municipal Center Regular City C ouncil Meeting Fri./J uly 26 6:00-9:00 p.m.Kelley Park Apple Valley Arts Foundation Music in Kelley Park C oncert Series Apple Valley Arts Foundation Fri./Aug. 2 6:00-9:00 p.m.Kelley Park Music in Kelley Park C oncert Series Tue./Aug. 6 7:30-9:00 a.m.Augustana Care Apple Valley Villa C hamber C offee Connection Tue./Aug. 6 5:00-10:00 p.m. Annual Night to Unite Wed./Aug. 7 7:00 p.m.Municipal Center Planning Commission Meeting T hur./Aug. 8 5:30 p.m.Municipal Center Informal C ity Council Meeting T hur./Aug. 8 7:00 p.m.Municipal Center Regular City C ouncil Meeting Fri./Aug. 9 6:00-9:00 p.m.Kelley Park Apple Valley Arts Foundation Music in Kelley Park C oncert Series B AC K G RO UND: Each event is hereby deemed a Special Meeting of the C ity Council, the purpose being informational or social gathering. Only events marked with an asterisk (*) will any action of the Council take place. B UD G E T I M PAC T: N/A