HomeMy WebLinkAbout01/03/2019The Parks and Recreation Advisory
Committee (PRAC) is an appointed
committee of the City Council of volun-
teer citizens. The purpose of the PRAC
is to advise and make recommenda-
tions to the City Council concerning
parks, recreation, open space, and trail
issues. In addition, the PRAC provides
input to City staff, acting as an advisory
board on community interests concern-
ing recreation and parks.
ORGANIZATION
The PRAC consists of seven (7) mem-
bers. The members are appointed by
the City Council for three (3) year
terms. The Chairperson and Secretary
are elected annually by the committee
members at an "organizational meeting"
typically held in March. Meetings are
held the first Thursday of January,
March, May, September, and Novem-
ber, with additional meetings called as
needed throughout the year,
MEMBERS' ROLE
The PRAC's work covers a broad range
of issues which must be acted upon in
a timely manner. Occasionally, the
formation of "task force" or "study
groups" becomes necessary to look into
or work further on more complex
issues. Participation in these groups is
voluntary.
PARK DEDICATION
The City has enacted an ordinance
under Minnesota law which grants a
community the authority to receive land
or cash in lieu of land for purposes from
residential and commercial/industrial
developers. This dedication is set
depending on the size of the proposed
development and whether it is a
residential or commercial/industrial
development. If the amount of land is
not sufficient to support a park, a cash
dedication is accepted. The amount of
the cash dedication is based on the
type of residential or commercial/
industrial unit. The Committee annually
reviews dedication funds. The cash
collected goes into a fund for purchase
and/or development of parks through-
out the community.
COMPREHENSIVE PLAN GUIDE
Required by the Metropolitan Council,
the City maintains a "Comprehensive
Guide Plan" for the city. One segment
of the plan includes parks. Neighbor-
hood service areas are defined to help
determining what park needs might be
for each portion of the City. A complete
copy of the Plan is available on the
City's web site at www.ci.apple
vallev.mn,us.
2018 MEETINGS
Meetings were held January 4, March
1, May 3, July 19, September 6, and
November 1. Regular meetings were
held in the Municipal Center's Council
Chambers and video broadcast on
Charter Communication Cable Channel
180 starting at 7:00 p.m. Informal
meetings were held at 6:00 p.m. in the
Municipal Center's Repent Conference
Staff Members
ITEMS OF DISCUSSION INCLUDED:
® Introduction of New Park Superintendent
® Teen Center
® Pickleball
® Cobblestone Lake Park —Northwest
® Cortland Development Park
Montgomery & Schulz
Naming - Embry Path Park
COMMITTEE MEMBERS
® Land Purchase Inquiry -
Hope Church Property
Brenton Schulz —Chair,
® 2040 Comprehensive Plan
Josh Gaffke—Secretary,
® Quarry Point Field #4
Ben Van Gundy,
® Valleywood Food & Beverage
Noel Hommill,
® Cobblestone Lake Park - Matthew Hinrichs,
Interpretive Sign Boyd Montgomery,
® Kelley Park Redesign Jessica Montgomery
® Senor Center Food & Beverage
® Disc Golf
® Bond Referendum
® Fees Schedules
Committee Members
PARKS & RECREATION DEPT. WWW.C►TYOFAPPLEVALLEY.ORG 952-953-2300
CITY OF APPLE VALLEY
PARKS AND RECREATION ADVISORY COMMITTEE
November 1, 2018
Minutes of the November 1, 2018, Apple Valley Parks and Recreation Advisory Committee.
PRESENT: Parks and Recreation Advisory Committee Chair Brent Schulz; Secretary Josh
Gaffke; Committee Members Noel Hammill, Boyd Montgomery, Jessica Montgomery, and
Ben Van Gundy (left at 8:15 p.m.); Parks and Recreation Director Barry Bernstein; Park
Superintendent Mike Endres; Recreation Manager Susan Muelken; Valleywood Golf Course
Manager Jim Zinck; Arena Manager Brian Christianson; and Administrative Coordinator
Dorene Perkins Monn; and Murphy Galligan (resident).
ABSENT: Matthew Hinrichs
ITEM 1. Call to Order
Chair Schulz called the meeting to order at 7:05 p.m.
ITEM 2. Approval of Agenda
VOTE: Yes — 6, No — 0
MOTION: by B. Montgomery, seconded by Van Gundy, approving the
agenda as presented.
VOTE: Yes — 6, No — 0
Everyone took part in the Pledge of Allegiance to the flag.
ITEM 3. Audience — 10 Minutes Total Time Limit — For Items Not on the Agenda
Mr. Galligan expressed his concerns regarding outdoor ice rink conditions/maintenance.
ITEM 4. Approval of the September 2018, Minutes.
MOTION: by Gaffke, seconded by Hammill, to approve the September 6,
2018, meeting minutes as presented.
VOTE: Yes — 6, No — 0
ITEM 5.A.1. Agenda Items — Division Updates and 2019 Fee Schedules — Park Maintenance
Parks Superintendent Endres reviewed past, current and future duties of the Park
Maintenance division.
-1of3-
CITY OF APPLE VALLEY
PARKS AND RECREATION ADVISORY COMMITTEE
November 1, 2018
ITEM 5.A.l.a. Agenda Items — Division Updates and 2019 Fee Schedules — Palomino
Playground
Palomino Park currently has both a two to five year old and five to twelve year old
playground structures. Park Superintendent Endres provided photos showing the wooden
barriers placed on the smaller structure after the slide tube was removed. The structure is 32
years old, the manufacture is no longer in business, and parts are no longer available.
Discussion included replacement, need for a second structure, funding, and neighborhood
demographics.
MOTION: by J. Montgomery, seconded by B. Montgomery, recommending
removal of the outdated playground structure and repuiposing the
area as green space.
VOTE: Yes — 6, No — 0
ITEM 5.A.2. Agenda Items — Division Updates and 2019 Fee Schedules — Arenas
Arena Manager Clu-istianson reviewed the 2018-2019 fees and recommended no changes for
the 2019-2020 season.
MOTION: by B. Montgomery, seconded by Gaffke, recommending approval
of the 2019-2020 ice rates as presented.
VOTE: Yes — 6, No — 0
ITEM 5.A.3. Agenda Items — Division Updates and 2019 Fee Schedules — Valleywood Golf
Course
Golf Course Manager Zinck reviewed Food & Beverage operations, rounds of golf, season
pass breakdown, and the Youth on Course program.
MOTION: by Hammill, seconded by B. Montgomery, recommending
approval of the 2019 golf course fee structure as presented.
VOTE: Yes — 5, No — 0
ITEM 5.A.4. Agenda Items — Division Updates and 2019 Fee Schedules — Recreation
Recreation Manager Muelken reviewed teen operations at Redwood, adult leagues
participation numbers, and Senior Center catering services.
-2of3-
CITY OF APPLE VALLEY
PARKS AND RECREATION ADVISORY COMMITTEE
November 1, 2018
MOTION: by Gaffke, seconded by J. Montgomery to accept the 2018
recreation fee schedule as presented.
VOTE: Yes — 5, No — 0
ITEM 5.11. Agenda Items — Call a Special Informal Meeting of the Committee — December 13,
2018
MOTION: by Gaffke, seconded by Hammill, calling a Special Informal
Meeting of the Parks and Recreation Advisory Committee beginning at 5:30 p.m.,
on Thursday, December 13, 2018, at Apple Valley Municipal Center, for the
purpose of a joint Parks and Recreation Advisory Committee and City Council
discussion of Kelley Park re -master plan and any other business that may come
before the Committee.
VOTE: Yes — 5, No — 0
ITEM 5. F. Agenda Items — Approval of the 2019 Meeting Schedule
MOTION: by Harnmill, seconded by B. Montgomery, recommending
approval of the 2019 Parks and Recreation Advisory Committee
meeting schedule as January 3, March 7, May 2, July 18,
September 5 and November 7.
VOTE
ITEM 6. Adjourn
Yes-5, No-0
There being no further business, the Parks and Recreation Advisory Committee meeting was
adjourned.
MOTION: by Gaffke, seconded by Hammill, to adjourn the meeting at 8:32
p.m.
VOTE: Yes — 5, No — 0
Respectfully Submitted,
l sl Daneae Pei&a %wu2
Dorene Perkins Monn, Administrative Coordinator
Approved by the Apple Valley Parks
and Recreation Advisory Committee
on January 3, 2019.
Brent Schulz, Chair
-3of3-
ITEM:5.A.
City of PARKS & RECREATION ADVISORY
Apple COMMITTEE MEETING DATE: January 3, 2019
SECTION:
Valley Regular Agenda
ITEM DESCRIPTION:
Redwood Pool season end date
STAFF CONTACT: DEPARTMENT/DIVISION:
Susan Muelken, Recreation Manager Parks and Recreation Department
Action Requested
Motion recommending the season end date for the Redwood Pool season.
Summary
Staff is seeking Committee recommendation on when to close the Redwood Pool for the season.
The Redwood Community Center building and pool were donated to the City in the 1960's. The
Parks & Recreation Department has been running it since that time. The Apple Valley Family
Aquatic Center opened in 1999. Until 2014, both pools would run concurrent seasons, closing for
the season on the same date. That date has traditionally been the last Sunday in August, the
weekend before Labor Day. With college age staff returning to school, adequate numbers of
personnel have not been available to safely operate AVFAC. Redwood Pool requires a much
smaller staff, but to be consistent, it would close on the same date. Visitor numbers tend to be
smaller late in August due to other area opportunities for people to spend their leisure time like the
State Fair, family vacations and preparing for the start of a new school year.
In 2014, a decision was made to extend the Redwood Pool season by an extra week. The thought
was that families could use Redwood Pool as an option to swim one more week and use any
punches left on their aquatic punch cards.
Staff has compiled the data for the extra week for the past four years. Taking into account the
number of swimmers, staff costs and end of year maintenance processes, a committee
recommendation is sought regarding the length of Redwood Pool season. Should it close the same
time as AVFAC or continue for one week after AVFAC closes?
YEAR
DAILYAVERAGE SALES
(Admission & Concessions)
DAILYAVERAGE
USERS
PUNCH CARD
ENTRIES
2015
$276.25
101
23
2016
$329.09
78
19
2017
$298.09
46
3.5
2018
$97.17
19
0
Daily Personnel Costs for 2018 - $450.00
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Alllant Engineering, Inc.
733 Marquette Avenue
Suite 700
Minneapolis, MN 65402
612.758.3080
www,alliant•ine.com
ACC
ITEM: 5.
City Of Apple PARKS & RECREATION ADVISORY
COMMITTEE MEETING DATE: January 3, 2019
Valley SECTION: Regular Agenda
ITEM DESCRIPTION:
2019 Parks & Recreation Advisory Committee Meeting Schedule Revised
STAFF CONTACT: DEPARTMENT/DIVISION:
Barry Bernstein, Director Parks and Recreation Department
Action Requested
1. Motion to set the Revised 2019 Parks & Recreation Advisory Committee regular meeting schedule, in
accordance with adopted policy, on the first Thursday of January, March, May, and September, moving
the November meeting to the second Thursday of the month, and adding July 18, 2019.
2. Motion to set a special informal meeting on Thursday, February 14, 2019, beginning at 5:30 p.m. at
the Apple Valley Municipal Center, as a joint City Council and Parks and Recreation Advisory
Connnittee meeting to discuss the pickleball program.
Summary
By City Resolution, the Parks and Recreation Advisory Committee shall meet and hold meeting on the
first Thursday in January, March, May, September, and November each year. Special meetings may be
called by the Chair as needed.
City Council has asked the Committee to attend a Thursday, February 14, 2019, informal meeting to discuss
the pickleball program. To accommodate City Council's meeting schedule, the November Parks and
Recreation Advisory Committee meeting will need to be moved to an alternate date. Staff recommends the
second Thursday of the month, November 14, 2018. A motion to approve these dates will establish the
2019 Parks & Recreation Advisory Committee meeting calendar.
Background
City Resolution 2010-39 dictates the Parks and Recreation Advisory Committee meetings are held the first
Thursday of January, March, May, September, and November. Meetings are held in the Council Chambers
of the Apple Valley Municipal Center and broadcast on cable TV beginning at 7:00 p.m. Regular Informal
meetings begin at 6:00 p.m. and are held in the Regent conference room of the Municipal Center on the
same dates.
Staff has proposed adding a scheduled meeting in July to cover any timely business issues and to conduct a
tour of select parks, similar to the tours scheduled in previous years. Incorporating the November date
adjustment, and addition of February and July meeting, the 2019 Parks and Recreation Advisory
Committee meeting schedule will be as follows:
2019
January 3 July 18 *third Thursday
February 14 *special informal September 5
March 7 November 14
May 2