HomeMy WebLinkAbout08/22/2019 Meeting
M eeting L ocation: M unicipal Center
7100 147th Street West
Apple Valley, M innesota 55124
August 22, 2019
C IT Y C O UN C IL S PEC IA L IN F O RMA L MEET IN G T EN TAT IVE D ISC US SIO N
IT EMS
5:30 P M
1.C ouncil Discussion Items (5 min.)
2.Discuss 2020 and 2021 Proposed Budgets (70 min.)
(Please bring your budget binder)
3.Adjourn
C IT Y C O UN C IL REG ULA R MEET IN G T EN TAT IVE A G EN D A
7:00 P M
1.C all to Order and Pledge
2.Approve Agenda
3.Audience - 10 Minutes Total Time Limit - For Items N O T on this Agenda
4.Approve C onsent Agenda Items
C onsent Agenda Items are considered routine and will be enacted with a
single motion, without discussion, unless a councilmember or citizen
requests to have any item separately considered. It will then be moved to the
regular agenda f or consideration.
A.Approve Minutes of August 8, 2019, Regular Meeting
B.Adopt Resolution Accepting Donation of Electrical Materials and Labor
from Burnsville Electric for Valley Acres Police Range
C .Adopt Resolution Accepting 2020 D WI Officer Grant Administered by
the State of Minnesota, Office of Traffic Safety
D.Proclaim Extension of C ommunity Festival "Music in Kelley Park" to
Include August 24, 2019
E.Adopt Resolution Establishing Stop Sign on 148th Street W. at Everest
Avenue
F.Adopt Resolution Establishing Stop Sign on Footbridge Way at
Flagstone Trail
G.Adopt Resolution Amending 2019 Operating Budget for Specific Items
H.Approve Release of Natural Resources Management Permit Financial
Guarantees
I.Approve Agreement with Menard, Inc., for Private Installation of Public
Infrastructure for Menards at Hanson Concrete Related to Projects 2019-
107, Menards Street and Utility Improvements, and 2019-110, 147th
Street and J ohnny C ake Ridge Road Intersection Improvements
J .Approve J oint Powers Agreement with Dakota C ounty for C ost Share
Related to Project 2019-150, Dakota County C SA H 23 and 140th Street
Intersection Traffic Signal Improvements
K.Approve Agreement with Certified Recycling, LLC, for City of Apple
Valley Residential Fall Clean-Up Day (Appliance, Scrap Metal, and
Mattress C ollection)
L.Approve Agreement with Dick's Sanitation, Inc., for Refuse C ollection
Services
M.Approve Agreement with Midwest Fence & Mfg., C o., for Project 2019-
156, Quarry Point Park Field #4 Backstop and Fencing
N.Approve Acceptance and Final Payment with Sewer Septic Grease
Services, LLC , for Project 2019-137, 2019 Sump Catch Basin Cleaning
O.Approve Personnel Report
P.Approve Claims and Bills
5.Regular Agenda Items
A.Introductions and Oaths of Office of Firefighters
B.Proclaim Wings Financial C redit Union a Business Leader in Connection
with Apple Valley's 50th Golden Year Celebration
C .Issuance of Revenue Obligations by Woodbury Economic Development
Authority
1. Hold Public Hearing
2. Adopt Resolution C onsenting to and Approving Issuance by
Woodbury Economic Development Authority of Revenue
Obligations for Goodwill Industries, Inc.
D.Approve Change Order No. 4 to Agreement with Mueller Systems, LLC ,
for Project 2016-101, Water Meter Replacement
6.Staff and C ouncil C ommunications
7.Approve C alendar of Upcoming Events
8.Adjourn
Reminder: C ity Of fices are closed Monday, September 2, 2019, in observance of Labor
Day
Regular meetings are broadcast, live, on Charter Communications Cable Channel 180 and
on the C ity's website at www.cityof applevalley.org
I T E M: 2.
C O UNC I L ME E T I NG D AT E:August 22, 2019
S E C T I O N:I nformal A genda I tem
Description:
Discuss 2020 and 2021 P roposed B udgets (70 min.)
S taff Contact:
Ron Hedberg, Finance Director
Department / Division:
Finance Department
AC T I O N RE Q UE S T E D:
N/A
S UM M ARY:
T he C ity C ouncil set aside the August 22, 2019, informal meeting for a budget discussion.
T he budget book was distributed earlier; please bring your copy to the meeting. Please let me
know if you would like an additional copy.
B AC K G RO UND:
T he current budget calendar calls for the C ity Council to adopt the preliminary levy (which
will become the maximum levy for 2020) and budget at the September 12th City C ouncil
meeting. If additional time is needed, the adoption of the preliminary levy and budget could
be conducted at the September 26th City C ouncil meeting. T he total levy for 2020 is
proposed to be $27,381,000, up 3.91% or $1,031,000 over 2019. At this levy amount, the
median valued home in Apple Valley valued at $260,300, that experienced an increase of
7.09% in value, will see the C ity’s share of their property tax bill increase $61 or 5.98%.
T his levy amount is consistent with the levy included in the second year of last year's two
year budget and is consistent with the information presented at the City C ouncil goal setting
session and following direction received from the C ity Council at the spring goal setting
session
At the informal meeting we will explore the details of the levy, the impacts of fiscal
disparities, as well as the impacts to the median valued home from benefit reductions
resulting from the phase out of the Market Value Homestead Exclusion Program as property
values increase.
L ev y Component 2019 2020 Difference %
Change
General F und $21,164,055 $22,047,895 $883,840 4.18%
Street Maintenance P rogram 3,437,000 3,540,000 103,000 3.00%
Municipal B uilding F und 186,000 192,000 6,000 3.23%
P roperty Tax Delinquencies Allowance 50,000 50,000 -0.00%
I ce Arena Support 121,000 121,000 -0.00%
Debt Serv ice - Voter Approv ed 993,800 1,016,230 22,430 2.26%
Debt Serv ice - All Other L ev y
Supported
398,145 413,875 15,730
3.95%
Total $26,350,000 $27,381,000 $1,031,000 3.91%
T he general fund levy increases $883,840 to support all general fund operations. T he prior
year 2019 budget included four fulltime positions with a mid-year 2019 start date, in addition
to one position included with a 2020 start date. T he increase to the 2020 levy and budget for
these position additions is approximately $284,000, this accounts for approximately 1% of
the 3.91% increase in the total levy. T he 2020 budget will include a full year of expense
related to these positions, the full year expense for these four positions. Included in the
overall levy is an 3% increase, $103,000, in the levy support of the infrastructure
replacement program. T he levy also maintains the support of the Ice Arena which will be
used to repay the interfund loan for the Sports Arena refrigeration replacement project.
Factors that add to the impact to the median valued home include the increases in residential
property class values at a higher rate than the other property class values resulting in the tax
burden shifting to residential properties. Another factor contributing to the increased impact
to the median valued home is the loss of Market Value Homestead Exclusion received.
On Tuesday August 13th we received the near final fiscal disparity distribution amounts that
will be available for pay 2020's levy. T he C ounty provided distribution amount results in a
slight reduction in the spread levy, from the original estimated amount, $14,454 and will
result in a slight reduction to the percentage increase in C ity taxes on the median valued
home, approximately 5.98%.
Calendar
T he date for formally adopting and preliminary budget and levy is set for September 12th,
and is required to be adopted by the C ity Council and certified to the Dakota County
Auditor by September 30th.
B UD G E T I M PAC T:
T he preliminary tax levy and budget that will be adopted on September 12, 2019, will
provide for the operating budget for 2020.
AT TAC HM E NT S :
Budget
Presentation
2020 Operating Budget
August 8, 2019
Notes:
TABLE OF CONTENTS
City Administrator Cover Memo .........................................................................................
Budget and Tax Levy Resolutions .................................................................................. 1
Tax Levy History & Taxes Available for General Fund .................................................... 3
Tax Capacity and Tax Rate Comparison ......................................................................... 5
Tax Impacts to Residential Property owners ................................................................... 6
Budget Summary ............................................................................................................ 9
General Fund Revenue Summary ................................................................................. 10
General Fund Revenue Detail ....................................................................................... 13
General Fund Expenditures by Department .................................................................. 21
General Fund Expenditure Summary ............................................................................ 22
General Fund Expenditures Subtotals by Department & Expense Category ................. 26
GENERAL FUND PROGRAM DETAILS
GENERAL GOVERNMENT
Mayor and Council ....................................................................................................... 33
Administration ............................................................................................................... 37
City Clerk ...................................................................................................................... 41
Human Resources / Front Desk .................................................................................... 47
Information Technology ............................................................................................... 51
General Government Buildings ..................................................................................... 57
FINANCE
Finance ......................................................................................................................... 63
Data Processing ........................................................................................................... 69
Independent Audit ......................................................................................................... 73
LEGAL
Legal Services .............................................................................................................. 77
COMMUNITY DEVELOPMENT
Community Development .............................................................................................. 81
Code Enforcement ........................................................................................................ 87
POLICE
Police ............................................................................................................................ 93
Civil Defense ............................................................................................................... 123
Community Service Officer (CSO) .............................................................................. 127
FIRE
Fire ............................................................................................................................. 131
Fire relief ..................................................................................................................... 139
Notes:
PUBLIC WORKS
City Engineering.......................................................................................................... 143
Inspections .................................................................................................................. 151
Public Works Administration ...................................................................................... 159
Central Maintenance Facility ....................................................................................... 167
Street Maintenance ..................................................................................................... 175
Snow & Ice Removal ................................................................................................... 185
Traffic Signs/Signals/Markers ..................................................................................... 191
PARK AND RECREATION
Park Recreation Administration ................................................................................... 197
Park Maintenance ....................................................................................................... 203
Recreation Programs .................................................................................................. 213
Redwood Pool ............................................................................................................. 219
Recreation Self-Supported Programs ......................................................................... 225
Apple Valley Community Center ................................................................................. 231
Aquatic Swim Center .................................................................................................. 237
Apple Valley Senior Center ......................................................................................... 243
UNALLOCATED
Insurance .................................................................................................................... 249
Council Contingency ................................................................................................... 253
OTHER GOVERNMENTAL FUNDS BUDGETED
Cable TV Joint Powers Reserve Fund ........................................................................ 257
Cable Capital Equip-PEG ............................................................................................ 263
Cable Special Revenue-NONPEG .............................................................................. 267
Cable Capital Projects Fund ....................................................................................... 271
Future Capital Projects Fund ...................................................................................... 275
Road Improvement Fund ............................................................................................ 279
EDA Operations Fund ................................................................................................. 283
Education Building Fund ............................................................................................. 287
VERF (Vehicle & Equipment Replacement Fund) ....................................................... 291
Municipal Building Fund .............................................................................................. 295
ENTERPRISE FUNDS
Liquor Fund ................................................................................................................. 299
Golf Fund .................................................................................................................... 317
Ice Arena Fund ........................................................................................................... 335
Water Operations........................................................................................................ 351
Sewer Operations ....................................................................................................... 365
Storm Drainage Utility-Water Quality .......................................................................... 375
Street Light Utility ........................................................................................................ 385
Cemetery Fund ........................................................................................................... 389
Notes:
2020-2021 BUDGET MESSAGE
TO: Mayor and City Council Members
FROM: Tom Lawell, City Administrator
SUBJECT: Preliminary City Budget for 2020 and 2021
DATE: August 8, 2019
Over the past year, the City has been celebrating its 50th Anniversary and we have spent time a fair
amount of time reflecting on the past. The early leaders of the community were true pioneers who set the
community in a positive direction and nurtured its growth through the early years. Throughout its
existence, Apple Valley has always had a reputation as being a great place to live, work and play. That
reputation continues as strong as ever, in large part to the continuing contributions made by our residents
and the visionary approach of our community leaders.
A hallmark of our success has, and continues to be, sound fiscal planning. The most visible component
of that planning is our annual budget process. Attached please find the draft 2020-2021 budget, which is
designed to continue our legacy of fiscal stability and the provision of the high-quality public services our
community has come to expect. This document is centered around the goals and objectives we have as
a community and translates that vision into a financial blueprint for success.
In the coming months, we will spend many hours reviewing the details of the budget. Until then, the intent
of this memo is to share with you the budgetary framework, highlights and assumptions that went into
preparing the document.
As always, five tried and true core fiscal principles guided the development of our budget:
1)Focus on the provision of basic City services and fund their provision at adequate levels.
2)Estimate anticipated revenues at realistic levels.
3)Retain adequate reserves to protect against fiscal uncertainty.
4)Anticipate continued community growth and program capital improvements to serve our growing
community.
5)Demonstrate strong stewardship of existing infrastructure and plan for its repair/replacement in a
proactive manner.
By staying focused on these budgetary principles, our reputation among the financial agencies that
monitor and rate governmental entities remains solid. The City has earned the top bond rating possible
from not one, but two, bond rating agencies (Moody’s Investors Service and Standard and Poor’s). This
is a clear indication of our financial strength and validates our past financial practices. In fact, having two
top bond ratings from two agencies is quite rare--only 11 out of 854 Minnesota cities have earned that
distinction.
With two top bond ratings in hand, the City of Apple Valley will achieve the lowest possible borrowing
costs when it needs to issue bonds in the financial marketplace. Low borrowing costs translate into
ongoing savings for all city taxpayers.
The budget document you hold in your hands outlines the investments we intend to make in 2020 and
2021 to remain a high-quality and fiscally-strong community. This detailed two-year budget affords us the
ability to better forecast revenue and expenditure trends, especially when coupled with our f ive-year
Capital Improvements Program.
In the pages that follow, the following information is provided:
•Summary of important financial trends being experienced within Apple Valley
•Description of the current budget environment and important changes in State law
•Explanation on how the budget document is organized
•Description of the revenue and expenditure trends associated with the General Fund
•Summary of the City’s various other funds and budget highlights
COMMUNITY TRENDS
According to the latest estimate from the Metropolitan Council, the population of Apple Valley as of April
1, 2018, was 53,429 living in 20,361 households. The year prior the population was estimated at 52,361
living in 20,149 households; so in the course of one year, the City grew 2.04 percent in population and
1.05 percent in households.
Building permit activity in the City continues to be strong, although somewhat less than the record-
breaking year of 2017. In 2018, the City added over $141 million in building permit value, compared to
$202 million in 2017. You will recall that 2017 was the year that Independent School District 196
undertook an extensive school improvement program, including over $33 million in Apple Valley school
improvements. By comparison, 2018 was modest in terms of school improvement work . The table below
shows the permit valuation history in three categories from 2011 through 2018.
$-
$20,000,000
$40,000,000
$60,000,000
$80,000,000
$100,000,000
$120,000,000
$140,000,000
$160,000,000
$180,000,000
$200,000,000
$220,000,000
2011 2012 2013 2014 2015 2016 2017 2018
Building Permit Valuation History 2011-2018
Residential Commercial Alterations/Repairs Total
Looking at the 2018 data more carefully, the City added approximately $82.7 million in residential permit
value, $39.8 million in commercial/industrial permit value, and $18.9 million in other permit valuation
(i.e., accessory building, alterations, repairs, additions, siding and roof replacements) for a total of
$141,378,881 million. Within this total, we added 65 single-family homes, 2 townhomes, 58 senior
condominiums, 32 manufactured homes and 373 apartment units. On the commercial side, we
experienced $9.9 million in new construction and another $28.7 million in additions, alterations and
repairs through the issuance of 83 permits.
Construction within the City continues in 2019 with many projects permitted in 2018 still under
construction. The issuance of new permits in 2019 has moderated significantly. Through July 2019, we
have issued permits for 20 single-family homes, 2 townhomes and 10 manufactured homes. Total
residential permit value through July totals $7.4 million. On the commercial side, new permits have been
issued for new tenants in the Apple Valley Square Shopping Center and a retail building addition next to
Cub Foods. Work is also underway on the expansion of the Apple Valley Transit Station and the
Minnesota Zoo is upgrading its Tiger Lair and Aviary exhibits. Through July, new commercial building
permit valuation totals in excess of $17.8 million. Combining all permit activity through July, new permit
valuation totals approximately $40 million.
Added growth in the community also equates to an expansion of our City owned and maintained utility
infrastructure. The City Engineer has updated our utility infrastructure statistics as follows:
As we still have large tracts of vacant land in the City, we will have infrastructure additions to make in the
years to come. Most of the remaining infrastructure additions in the community will occur south of County
Road 42 and east of Flagstaff Avenue in the area currently utilized for sand and gravel mining. Planning
for the Mixed Business Campus in this area has been and will remain a top goal of the City.
City Apple Valley Utility Infrastructure
Changes from 2018 thru June 2019
Item
Existing As
Of 6-30-18
New Additions
Through 6-30-19 Total
Sanitary Sewer (miles) 200.55 0.02 200.57
Force Main (miles) 3.65 0.0 3.65
Sanitary Manholes (each) 5,607 7 5,614
Water Main (miles) 250.55 0.01 250.56
Valves (each) 3,877 27 3,904
Hydrants (each) 2,492 2 2,494
Storm Sewer (miles) 173.12 0.12 173.24
Storm Sewer Manholes (each) 8,428 41 8,469
Streets (miles) 179.45 0 179.45
Cul de sac (each) 325 0 325
Roundabouts (each) 3 0 3
Water Treatment Plant Capacity
(million gallons per day)
24 0 24
Major collector streets anticipated in the Mixed Business Campus area include Johnny Cake Ridge Road
from County Road 42 to County Road 46 and the extension of 153rd/155th Street from Flagstaff Avenue
to Pilot Knob Road. In addition, major additions to the City’s storm water system are needed in this area,
along with an extension of the regional and local trail system.
Property values in Apple Valley and across Dakota County are determined annually by the Dakota County
Assessor’s Office. They report the following preliminary valuation trends for Apple Valley comparing 2019
and 2020:
Taxable Market Value Comparison
by Property Classification
Preliminary 2019 to 2020
Payable 2019 Payable 2020 % Change
Residential $4,495,488,125 $4,848,551,969 7.85%
Commercial/Industrial $541,112,800 $552,220,900 2.05%
Utility $12,398,500 $12,270,200 -1.03%
Agricultural/Rural Vacant $3,272,200 $1,228,500 -62.46%
Cabins $275,400 $304,100 10.42%
Apartments $498,992,452 $569,782,856 14.19%
Personal Property $48,141,300 $48,608,500 0.97%
Total $5,599,680,777 $6,032,967,025 7.74%
Both Residential and Commercial/Industrial property values in Apple Valley continue to increase. Given
current Minnesota tax laws and the fact that the pace of increase is much greater for residential properties
relative to commercial/industrial (7.85% vs. 2.05%), the overall tax burden in 2020 will continue to shift
from commercial/industrial properties to residential properties.
Dakota County also produces a report that measures the percentage change in estimated market value
for residential homestead properties from year to year. Apple Valley experienced a 7.09% increase in
median home value from 2018 to 2019. This compares with a 9.32% increase from 2017 to 2018. The
new median residential homestead value in Apple Valley for 2019 is $278,000, compared to $259,600 in
2018.
THE BUDGET PROCESS AND TIMELINE
The timeline for the preparation of the City’s 2020 budget follows a timeline established by the State of
Minnesota. The first deadline of the budget process this year is September 30, 2019, the date by which
the City must adopt its 2020 preliminary property tax levy and preliminary budget. The adoption of the
preliminary property tax levy sets the maximum amount permissible. After September 30, the amount
may be decreased, but not increased, when the final certified 2020 levy is adopted in December 2019.
State law requires that we also by September 30 announce the time and place of a future City Council
meeting at which the budget and levy will be discussed and public input allowed, prior to final budget
adoption and levy determination. By State law, this public input meeting must occur after November 24
and must start at or after 6:00 p.m. By that same September 30 date, the City must provide the County
Auditor with the above information, plus a phone number and address where comments and questions
about the City’s budget can be directed.
It is our intent to ask the City Council to consider the adoption of the preliminary levy resolution on
September 12, 2019. After adoption, we will forward the City’s preliminary levy resolution to Dakota
County and they will then prepare parcel specific notices to be sent out to all Apple Valley property
taxpayers. Per State law, the County will send the parcel-specific notices out between November 11 and
November 24.
We are required by State law to adopt our final property tax levy and certify the amount to the County
auditor on or before December 28. Apple Valley City Council meetings in December are scheduled for
December 12 and 26. Ideally, we would be able to finalize both the budget and tax levy at our December
12 meeting.
STATE BUDGET CONDITIONS AND AID DISTRIBUTION
The budget outlook for the State of Minnesota remains favorable. The 2019 Legislative Session
concluded May 25, 2019, with a balanced budget for the current biennium. A Revenue and Economic
Update issued by the Minnesota Office of Management and Budget (MMB) on July 10, 2019, indicated
that Minnesota’s net general fund receipts for FY 2019 are now estimated to total $23.393 billion, $636
million (2.8 percent) more than projected in the February 2019 Budget and Economic Forecast. The
MMB Update further noted that net tax receipts exceeded the forecast for all major types and that
general fund revenues for FY 2019 are now estimated to be 6.1 percent greater than in FY 2018.
According to the MMB Update, the current U.S. economic expansion is now the longest on record and
the economy is expected to continue to grow, albeit at slower rates. Knowing that the economic
expansion will come to an end at some point, it is important that the state have adequate reserves to
help weather an economic downturn. The state’s total reserve account is now at nearly $2.5 billion —
the most the state has had in savings since at least 1994.
The state’s latest adopted $48.3 biennial budget relies on spending surplus tax collections and state
savings. Over the next two years, the state plans to tap a projected $1 billion budget surplus and take
$412 million from accounts dedicated to health care programs. By 2023, they plan to have spent $514
million more from the health care funds and $491 million from the state rainy day fund. Tapping into
the state’s rainy day fund during a period of economic growth weakens the state’s ability to weather a
true economic storm, but the approach apparently proved necessary to pass the state budget during
the last legislative session. The next full state budget forecast will be released in December 2019.
The recently adopted budget also includes an increase in the state’s Local Government Aid (LGA)
program which provides financial aid to approximately 90 percent of Minnesota cities. The recently
adopted tax bill includes a $26 million increase in LGA for 2020 and another $4 million increase in 2021.
That will bring the LGA expenditure for 2021 to about $565 million, the highest it has been since 2002.
Unfortunately, the LGA distribution formula continues to exclude Apple Valley and many other
metropolitan cities from receiving any LGA funds. Media reports will frequently include reference to the
new aid distribution to cities, but readers should be clear that Apple Valley is not a benefactor of the
LGA program.
Unlike many other states, the vast majority of cities in Minnesota do not receive sales tax revenue from
business transactions that occur within their boundaries. Instead, sales tax receipts are collected by
the State and are then re-distributed as the State Legislature deems appropriate. This redistribution
has taken various forms through the years including the abovementioned LGA program, the Homestead
and Agricultural Credit Aid (HACA) program, and the Market Value Homestead Credit (MVHC) program.
Suburban cities like Apple Valley have steadily been excluded from such programs. In the late
1990s/early 2000s, the City of Apple Valley routinely received approximately $3 million in annual State
assistance. The last year Apple Valley received LGA, HACA or MVHC was 2010.
It should be noted that individual homeowners and renters may be eligible to receive direct property tax
relief from the State of Minnesota through their Homestead Credit Refund and Renter’s Property Tax
Refund programs.
State Mandated PERA Rates
As required by law, eligible employees of the City of Apple Valley participate in the State’s Public
Employees Retirement Association (PERA). Employee and employer contribution amounts are set by
the State. For 2020, employee contributions for coordinated members of the General Employees Plan
will remain unchanged at 6.50% of salary and employer contributions for coordinated members of the
General Plan will remain unchanged at 7.50% of salary.
Certain employees of the City are covered by the PERA Police and Fire (P&F) Plan. Based on the
outcome of the 2018 legislative session, employer and employer contribution rates increased in 2019
and will increase again in 2020. Effective January 1, 2020, the employee contribution will increase to
11.80% of salary and the employer contribution will increase to 17.70% of salary.
Finally, the state previously provided financial aid to cities to assist in funding (PERA) employer
contributions. This aid is scheduled to expire after distributions are made this fall. The net impact on
the City of Apple Valley is a loss of approximately $36,000 in 2020.
PROPOSED PROPERTY TAX LEVY
The various components of the approved 2019 and proposed 2020 levy are summarized below.
Levy Component 2019 2020 Difference %
Change
General Fund $21,164,055 $22,047,895 $883,840 4.18%
Street Maintenance Program 3,437,000 3,540,000 103,000 3.00%
Municipal Building Fund 186,000 192,000 6,000 3.23%
Property Tax Delinquencies Allowance 50,000 50,000 0 0.00%
Ice Arena Support 121,000 121,000 0 0.00%
Debt Service – Voter Approved 993,800 1,016,230 22,430 2.26%
Debt Service – All Other Levy 398,145 413,875 15,730 3.95%
Total $26,350,000 $27,381,000 $1,031,000 3.91%
The total levy for 2020 is proposed to be $27,381,000 up 3.91% or $1,031,000 over 2019. At this levy
amount, the median-valued home in Apple Valley valued at $278,000 will see the City’s share of their
annual property tax bill increase $61.27 or $5.11 per month. The total City property tax on this median
home is projected to increase 6.02% going from $1,018 in 2019 to approximately $1,079 in 2020. This
impact is consistent with the financial analysis presented by Finance Director Ron Hedberg at our annual
Goal Setting Session held in early 2019. Additional details are provided on page 5 of the budget
document.
The 2020 property tax levy continues the strategy begun in 2013 by increasing the property tax levy to
fund the increase in the street maintenance program. The City’s decision to fund future road
reconstruction projects through the General Fund as opposed to levying special assessments against
benefitting properties is unique and farsighted. In essence, the City’s property tax rate will be higher than
many of our neighboring cities going forward, but our citizens will not need to worry about receiving large,
unexpected special assessments for road work in the future. It is important that we routinely remind our
citizens of this unique and affordable approach to road reconstruction. Given the importance of this topic,
the Road Improvement Fund will be further discussed in greater detail later in this memo.
BUDGET ORGANIZATION
The City currently administers over 74 individual funds in various categories such as general, debt service,
capital projects, proprietary funds and special revenue. The draft 2020/2021 City Budget includes some,
but not all, of these funds. While each fund is important, the primary fund that affects many of the City’s
daily operations is the General Fund. As is our custom, the majority of the budget document, and the
majority of this budget message, will focus on revenues and expenditures related to the General Fund.
The City also operates many proprietary or enterprise functions, which are accounted for in their own
funds, such as Water, Sewer, Storm Water, Golf Course, Sport Arenas, Cemetery and Liquor Operations.
In addition to the General Fund and proprietary funds, the budget includes a number of other funds: Road
Improvement Fund, Equipment Certificate Fund, Future Capital Projects Fund, Cable Television Joint
Powers, the Municipal Building Fund and the Vehicle and Equipment Replacement Fund (VERF), an
internal service fund. Notable changes in these non-General Fund accounts are also included in this
budget message.
GENERAL FUND OVERVIEW
Revenue Estimates
As the largest fund in our financial reporting system, our ability to accurately estimate the yearly revenues
of the General Fund is very important. General Fund revenues are depicted in the following pie charts.
The first chart shows the various sources of General Fund revenues for 2019. The second chart shows
the various sources anticipated in the budget for 2020. We anticipate raising $35,385,705 in General Fund
revenue for 2020, which is an increase of 3.99% compared to 2019. Of note, approximately 8.7% of this
revenue increase is directly related to increased development activity in the City.
The 2020 revenue amount is comprised of a number of revenue sources. Similar to years past, the largest
source of revenue for the General Fund is the property tax. The remainder of the General Fund revenue
is generated by sources such as licenses, lease income, permits, fees, service charges, park operations,
transfers and other revenues. As noted above, the General Fund receives no revenue from State
programs, such as Local Government Aid.
Taxes
73%
Franchise Fees &
Other Taxes
2%Licenses & Permits
5%
State Police & Fire
Relief Aid
2%Park & Rec Chgs &
Rents
4%
Other Charges for
Services & Rents
5%
Fines & Penalties
1%
Other Revenues
1%Transfers In,
Admin Charges &
Reserves
7%
General Fund Revenues
2019 Adopted
$34,029,360
Expenditure Estimates
Within the General Fund, we can categorize our operations into three broad categories: personnel
services, commodities/other and capital outlay. As the name implies, personnel services accounts for the
salaries, insurance costs, mandated withholdings and retirement costs of our most important
organizational assets, our employees. Staffing decisions directly affect our ability to deliver customer
service and meet expectations.
The proposed budget includes the addition of several General Fund staff positions over the next two
years. These include a Police Officer, a Communications/Media Specialist and a Streets Division
Maintenance Operator. A Utilities Maintenance Operator is also included in the Utilities Division. Given
our aging public infrastructure, the overall growth of the community and our commitment to providing our
residents with timely information, all of the identified positions are highly desirable and will enable us meet
the needs of our community. Through the budget review process, staff will present additional information
on each recommended position.
Commodities/other department expenditures in the General Fund include expenditures for consultant
fees, repairs, utility costs, training, supplies, etc.
A significant and growing expenditure within the General Fund relates to addressing Emerald Ash Borer
(EAB). This invasive pest is now prevalent in Minnesota and will eventually kill most, if not all, ash trees
in our urban forest. Costs associated with combatting EAB are found in the Natural Resources (page
159)and Streets Maintenance (page 175) divisions. In 2019, we budgeted $133,000 to address EAB.
Based on the ever-increasing workload of dealing with dying ash trees, the recommended investment for
2020 is $290,000 and for 2021 is $334,650.
Taxes
73%
Franchise Fees &
Other Taxes
2%
Licenses &
Permits
5%State Police & Fire
Relief Aid
2%
Park & Rec Chgs &
Rents
4%
Other Charges for
Services & Rents
5%Fines & Penalties
1%
Other Revenues
1%
Transfers In,
Admin Charges &
Reserves
7%
General Fund Revenues
2020 Proposed
$35,385,705
Capital outlay expenditures are for those items deemed more durable and having a life span generally in
excess of five years. Because they tend to be more expensive and irregular, the City has adopted
strategies to better enable us to plan and execute capital purchases. Specifically, the City has
implemented the Vehicle and Equipment Replacement Fund, the Future Capital Projects Fund and
Municipal Building Fund to help eliminate major peaks and valleys of the capital cycle and to help ensure
that we can adequately cover equipment and facility needs. All three funds are discussed in greater detail
below.
A summary of budgeted General Fund expenditures from 2019 to 2020 is as follows:
2019 Adopted 2020
Proposed
Difference % Change
Personnel Services $20,976,418 $22,297,650 $1,321,232 6.30%
Commodities/Other 7,869,942 8,038,235 168,293 2.14%
Capital Outlay 1,560,010 1,317,820 (242,190) -15.52%
Transfer to Road Improvement Fund 3,437,000 3,540,000 103,000 3.00%
Transfer to Municipal Building Fund 186,000 192,000 6,000 3.23%
General Fund Total $34,029,370 $35,385,705 $1,356,335 3.99%
General fund expenses are described in detail beginning on page 33 of the budget book.
OTHER GOVERNMENTAL FUNDS/ ENTERPRISE FUNDS OVERVIEW
The City maintains a number of other funds which are essential to our operations. Beginning on page
257 of your budget book, these various funds are described in detail. Highlights from these various
funds are provided below.
Vehicle and Equipment Replacement Fund
The Vehicle and Equipment Replacement Fund (VERF) was created in 2014 to provide a funding
mechanism for the systematic replacement of vehicles in the City’s fleet. The goal of the fund is to have
sufficient cash flow to fund annual equipment purchases without the need to borrow through equipment
certificates, and to stabilize budgeting for major equipment purchases. The revenue source for the
VERF includes an annual inter-fund charge to the participating departments, proceeds from trade-ins
and equipment sales for those items covered by the program, and the addition of interest earnings.
Over the course of time, we have been moving various department vehicle purchases into the VERF.
All General Fund departments are now fully integrated into the VERF program and, as such, each of
these departments will now see a consistent, annual expense in their budget necessary to incrementally
accumulate the funds necessary to fund their future vehicle and equipment replacement costs. Total
VERF Inter-fund charges for 2020 are projected to be $1,117,970 and charges for 2021 are projected
to be $1,325,230. More information can be found on page 291.
Future Capital Projects Fund
The Future Capital Projects Fund (FCPF) exists to help accumulate funds necessary for the future
acquisition, construction or replacement of City capital assets. Currently, the fund is being used to
support the City’s street reconstruction program and various expenditures through the Municipal
Building Fund. Details on the FCPF are provided beginning on page 275.
Municipal Building Fund
The Municipal Building Fund provides a financing mechanism for the systematic improvement of
municipal buildings and facilities. The goal of the fund is to have sufficient cash flow to fund annual
purchases and to stabilize budgeting for these building improvement expenditures. The revenue source
for the fund includes an annual transfer from the General Fund and a transfer from the FCPF in an
amount approximately equal to the prior year’s interest earnings experienced in the FCPF.
The City currently owns in excess of 80 buildings ranging in size from pump houses to the Municipal
Center. As these facilities age, the capital needs associated with the replacement of key building
components and various site amenities, such as parking lots, will increase. We anticipate $378,500 in
capital improvements in 2020, followed by $962,900 in improvements in 2021. Details can be found
starting on page 295.
Road Improvement Fund
The Road Improvement Fund provides for a consolidated source of funding for City street
improvements. Street improvements under this activity include new street construction, street
resurfacing (overlay), pavement preservation (micro surfacing and seal coating) and traffic signal
improvements. This is an area of high importance and significant investment for the City as we seek to
proactively maintain the overall pavement condition of our streets.
Revenue for the fund is primarily derived from a portion of the property tax levy and is anticipated to be
$3,540,000 and $3,664,000 in 2020 and 2021, respectively. Other funding sources are transfers from
the City’s utility funds to cover water, sanitary, storm sewer and street light improvements associated
with identified road reconstruction projects, the Municipal State Aid (MSA) contribution derived from the
State’s motor fuel tax, Special Assessments for new road alignments, and revenue from other units of
government.
In 2020, the Road Improvement Fund is recommending the investment of approximately $12.9 million
in projects throughout the City, most notably the residential street reconstruction of Cimarron Road
Phase 1 and Garden View Drive from County Road 42 to Whitney Drive, as well as access
improvements in the 147th and Glazier Avenue area.
In 2021, the Road Improvement Fund is proposed to support approximately $9.1 million in projects
including residential street reconstruction in the Cimarron Road Phase 2 (Surrey Trail) neighborhood.
Details can be found beginning on page 279.
EDA Operations Fund
The Apple Valley Economic Development Authority Fund exists to support economic and business
development activities as they may arise. For 2020 and 2021, the fund is proposed to support our
continued involvement with GREATER MSP, the regional economic development organization that
fosters business development within the Twin Cities.
In addition, the continuation of the Open for Business program, sponsored by the Dakota County
Community Development Authority and the Metropolitan Consortium of Community Developers, is also
proposed for both years. It is also proposed that we continue to work with Uponor to develop
relationships with other Nordic companies to attract them to locate within our business park, creating
both jobs and tax-base. Further details are provided on page 283.
Municipal Liquor Operation
The City’s three liquor stores continue to exercise appropriate control over the sale of off-sale liquor
within the City. Gross and net profit margins consistently surpass other municipal liquor operations in
the metropolitan area, and according to the latest information published by the State Auditor’s Office,
the Apple Valley Municipal Liquor Operation ranks fifth in in the State in terms of annual gross sales.
Continued residential growth in the community has been beneficial to our operations with projected
sales at Store #3, the area experiencing the most residential growth, increasing five percent for 2020.
The only notable capital items are the addition of three door coolers at Stores #1 and #3. Details
regarding the liquor operation budget can be found beginning on page 299.
To the benefit of all taxpayers, our liquor operations also provide a significant transfer to the City’s
General Fund each year. Recent and proposed expenditures supported by the liquor fund include:
Annual Municipal Liquor Store Transfers Support the Community
Year Amount Expenditures Supported by Annual Transfer
2012 $525,000 Five Police Squad Cars and Parks & Recreation Activities
2013 $525,000 Four Police Squad Cars and Parks & Recreation Activities
2014 $600,000 Two Snow Plow Trucks, Five Police Squad Cars and Parks &
Recreation Activities
2015 $600,000 Six Police Squad Cars, Snow Plow Truck and Parks & Recreation
Activities
2016 $630,000 Fire Engine (Pumper), One Police Squad Car and Parks &
Recreation Activities
2017 $630,000 Fire Command Van, Police Squad Car, Parks Tractor/Snowplow
and Parks & Recreation Activities
2018 $630,000 Fire Self-Contained Breathing Apparatus, Fire Rescue Response
Truck, Three Police Vehicles and Parks & Recreation Activities
2019 $660,000 Fire Thermal Imagers, Three Police Vehicles, 800Mhz Radios and
Parks and Recreation Activities
2020
Proposed
$660,000 Seven Police Vehicles, Fire Dept. Hydraulic Rescue Tools, 800Mhz
Radios and Parks and Recreation Activities
2021
Proposed
$680,000 Six Police Vehicles, Fire Dept. Ladder Truck, 800Mhz Radios and
Parks and Recreation Activities
As our liquor operations expand and prosper, we have been able to steadily increase the amount of the
annual transfer to the General Fund. In fact, by the end of 2021 the total amount of the transfer over
the 19-year time period will exceed $10.2 million. The history of our recent Liquor Fund transfers is as
follows:
Valleywood Golf Course
Valleywood Golf Course continues to provide a quality recreation amenity for the community. As a
seasonal, weather-dependent operation, the number of rounds of play on the course will vary from year
to year. Fortunately, the golf course opened earlier in 2019 than in 2018 and overall revenues are
running approximately $50,000 higher than the 2018 year.
Earlier in 2018, the City entered into an operational partnership with the Roasted Pear restaurant to
handle food and beverage operations at the clubhouse. This fall we anticipate an increase in the
number of event rentals at the facility. These include weddings, corporate rentals, non-golf sports teams
and non-profit groups.
Valleywood staff will continue to evaluate revenue options, including adjustments to the season pass
program, to help improve the financial performance of the golf course. A looming capital expense at
the course involves the underground irrigation system. The system is original to the course, and is in
need of replacement. In 2019, a consultant has been engaged to begin planning for the eventual
replacement project. Also in 2019, a special work group has been created to update Valleywood’s
business plan to improve the financial operations of the course and clubhouse. It is anticipated the
group will complete its work by the end of 2019.
Recognizing the importance of maintaining the playing conditions at Valleywood, during 2019 it is
recommended that we replace several pieces of aging maintenance equipment. A detailed description
of the proposed Valleywood budget can be found beginning on page 317.
Sport Arenas
The Sports Arena attached to Apple Valley High School is a successful collaboration between the City
and ISD196. The School District pays half of the operating costs associated with the facility. In 2019,
the 40+ year old ice refrigeration plant at the Sports Arena replacement project will be completed in
time for the fall 2019 season. In 2020 and 2021, windows, doors and the scoreboard will be replaced at
the Sports Arena. Half of these capital cost will be funded by ISD196. $235,000$285,000$390,000$400,000$440,000$440,000$440,000$440,000$485,000$525,000$525,000$525,000$600,000$600,000$630,000$630,000$630,000$660,000$660,000$680,00020022003200420052006200720082009201020112012201320142015201620172018201920202021Actual and Proposed Annual Transfers
from Liquor Fund to General Fund
Totals $10,220,000 Since 2002
The Hayes Ice Arena is an important facility on the Apple Valley Hayes Park campus where youth and
adults are provided ice and dry floor rental opportunities. A new ice resurfacer and cooling tower
improvements are planned for 2020. For 2021, staff is requesting the replacement of the artificial turf
and sound system. Detailed budget information on the arenas can be found beginning on page 335.
Cable Television
Cable Television services are provided through a joint powers agreement with the Cities of Farmington
and Rosemount. There are also certain cable-related expenses which are specific to Apple Valley
alone. With the adoption of the new franchise agreement with Charter Communications, revenues
derived from Public, Education, Government (PEG) fees are now restricted to capital items only. As a
result, multiple cable-related funds have been established to accurately account for all PEG supported
expenditures. These various cable-related funds begin on page 257.
Water Utility Fund
The Water Utility Fund begins on page 351. As Council is aware, we are well underway in our effort to
replace all water meters in the City through a multi-year, multi-million dollar project. We also have on
the schedule the rehabilitation of various wells and reservoirs in the next few years, along with water
utility costs associated with our annual street reconstruction program. To sustain the operations within
this utility and help fund the water meter replacement program, water rates are proposed to increase
by five percent in 2020 and 2021.
Sanitary Sewer Fund
The Sanitary Sewer Fund begins on page 365. Notable sanitary sewer projects in 2020 and 2021
include the replacement of sanitary sewer lines associated with street reconstruction projects in various
residential areas. To sustain operations within this utility, sanitary sewer rates are proposed to increase
by five percent in 2020 and 2021.
Stormwater Utility
The City continues to make progress in improving its stormwater management system in accordance
with state and federal requirements. This effort includes adherence to State Municipal Separate Storm
Sewer System (MS4) permit requirements and managing various lakes subject to Total Maximum Daily
Load (TMDL) requirements. To ensure regional coordination, the City also continues to actively
participate in both the Blackdog River Watershed District and the Vermillion River Joint Powers
Organization. Road reconstruction work in the Cimarron Road area in 2020 and 2021 presents an
opportunity to improve stormwater management practices in this area. Given the growing demands on
this utility, stormwater utility water rates are proposed to increase by ten percent in 2020 and 2021.
Further details can be found beginning on page 375.
Street Light Utility
This fund accounts for the more than 3,600 street lights that are in operation within the City. The vast
majority of street lights in the City are owned and maintained by Dakota Electric under a fixed-rate
program with the City. The City owns and maintains a number of street lights in the downtown area
and also on sections of 147th Street and Flagstaff Avenue. In pursuit of greater energy efficiency, the
City is incrementally upgrading from inefficient high pressure sodium street lights to LED lights which
are much more efficient. Street light utility charges are proposed to increase three percent in 2020 and
2021. Further details can be found beginning on page 385.
Notes:
CITY OF APPLE VALLEY
RESOLUTION NO. 2019-
RESOLUTION ADOPTING 2020 PROPOSED BUDGETS AND TAX LEVY
WHEREAS, the City Council reviewed the proposed 2020 operating budget on
August 22nd as set forth in Exhibit A of this resolution; and
WHEREAS, the Council desires to adopt the operating budgets for management
purposes; and thereby establishing a maximum tax levy for 2020; and
WHEREAS, the Minnesota Statutes require the certification of the Proposed Budget
and Tax Levy for taxes payable in 2020 by September 30, 2019, to the County Auditor.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple
Valley that revenue and expenditure budgets for 2020 shall be as noted in Exhibit A of this
Resolution and as supported by the detailed document, as revised.
BE IT FURTHER RESOLVED by the City Council that the 2020 scheduled levy for
the 2013A GO Refunding Bonds is hereby reduced by $580,350 to reflect available resources
and current needs to meet the payable 2020 debt service requirements on 2013A GO
Refunding Bonds; and
BE IT FURTHER RESOLVED by the City Council that the following proposed sums
of money be levied for the current year, collectible in 2019, upon the taxable property in the
City of Apple Valley for the following purposes:
General Purposes: $22,289,895
Annual Street Maintenance Program 3,540,000
Ice Arena support 121,000
Debt Levy:
Market Value Based Debt Levy:
GO. Refunding Bonds 2013A 344,650
GO Refunding Bonds 2015B 671,580
1,016,230
Tax Capacity Based Debt Levy:
GO Equipment Certificates 2015 133,875
GO Equipment Certificates 2012 128,000
GO. Equipment Certificates 2014 152,000
413,875
$ 27,381,000
BE IT FURTHER RESOLVED that the City Clerk is hereby instructed to transmit a
certified copy of this Resolution to the County Auditor of Dakota County, Minnesota.
ADOPTED this 12th day of September, 2019.
1
Mary Hamann-Roland, Mayor
ATTEST:
Pamela J. Gackstetter, City Clerk
CERTIFICATE
I, Pamela Gackstetter, City Clerk, hereby certify that the above resolution is a true and correct copy
of a resolution adopted by the City Council of the City of Apple Valley, Dakota County, Minnesota,
on the date above indicated.
________________________________
Pamela J. Gackstetter, City Clerk
2
City of Apple Valley
Property Tax levy History
2016 2017 2018 2019 2020 2021
GENERAL LEVIES
General Fund 19,389,555 19,893,070 20,772,125 21,350,055 22,239,895 23,557,336
Annual Street Maintenance Program 3,028,200 3,332,100 3,417,000 3,437,000 3,540,000 3,664,000
Ice Arena Support 121,000 121,000 121,000 121,000 121,000 121,000
Delinquency allowance 150,000 100,000 50,000 50,000 50,000 50,000
TOTAL GENERAL LEVIES 22,688,755 23,446,170 24,360,125 24,958,055 25,950,895 27,392,336
DEBT LEVIES
Equipment Certificates:
Eq Cert of 2010 Refunding 2010a -
Equip cert of 2012 - $900,000 180,000 181,000 125,000 127,000 128,000 128,000
2014 equip cert 120,000 120,000 130,000 140,000 152,000 -
2015 Equip Cert 2015B 133,245 130,830 133,665 131,145 133,875 -
2018 Ameresco Energy Efficiency Project Debt Levy 95,000 - - -
433,245 431,830 483,665 398,145 413,875 128,000
General Obligation Bonds (Market Value based)
Park Bonds of 2011 91,000 92,000 - - - -
Park Bonds of 2007 - $6,400,000 425,000 435,000 - - - -
Park Bonds of 2008 - $6,685,000 420,000 435,000 - - - -
GO Bonds of 2013 A (refunded portions of 2007 & 2008)- - 344,650 347,150
2013a - 2007 Portion 174,025 172,650 - -
2013a - 2008 Portion 170,805 174,770 - -
2015b -2007 Portion 234,675 251,475 262,605 273,420
2015b -2008 Portion 253,995 270,480 286,545 307,440
2015b -2011 Portion 115,710 124,425 122,430 120,435
Total G.O. MV Based 936,000 962,000 949,210 993,800 1,016,230 1,048,445
TOTAL DEBT LEVY 1,369,245 1,393,830 1,432,875 1,391,945 1,430,105 1,176,445
TOTAL LEVY 24,058,000 24,840,000 25,793,000 26,350,000 27,381,000 28,568,781
Increase in Net Levy 3.99% 3.25% 3.84% 2.16% 3.91% 4.34%
City of Apple Valley
Allocation of Total Property Tax levy
and Property Taxes Available for General Fund
2016 2017 2018 2019 2020 2021
Total Gross Levy:24,058,000 24,840,000 25,793,000 26,350,000 27,381,000 28,568,781
Less Delinquency allowance (150,000) (100,000) (50,000) (50,000) (50,000) (50,000)
Less MVHC provided to residents - - - - - -
Property Tax Levy Available for Operations 23,908,000 24,740,000 25,743,000 26,300,000 27,331,000 28,518,781
- - - - -
Less Amounts allocated to other funds - - - - -
Fire Relief - - - - - -
Ice Arena Support (121,000) (121,000) (121,000) (121,000) (121,000) (121,000)
Annual Street Maintenance Program
Less Amounts for Debt Service
Equipment Certificates;(433,245) (431,830) (483,665) (398,145) (413,875) (128,000)
Ice Arena Bonds
Special Assessment Bonds - - - - - -
Market Value based Park & Cemetery Bonds (936,000) (962,000) (949,210) (993,800) (1,016,230) (1,048,445)
- - - - -
Amounts of Levy for General Fund 22,417,755 23,225,170 24,189,125 24,787,055 25,779,895 27,221,336
3
City of Apple Valley
Tax Capacity &
Tax Extension Rate Calculation
12/8/2016 7/5/2018 3/1/2019 7/29/2019 8/18/2019
2016 2017 2018 FINAL 2019 FINAL 2020 2020
FINAL 2016 FINAL 2017 FINAL 2018 FINAL 2019
PRELIM 2020
(prior to County TIF
Values)
PRELIM 2020
(With County TIF
Values)
A. REFERENDA Market Value (1000's)4,694,056 4,890,750 5,280,179 5,781,638 6,184,821 6,184,821
4.74%4.19%7.96%9.13%6.97%6.97%
B. VALUES
1. Value 50,578,728 52,809,471 57,270,236 62,864,517 67,086,172 67,086,172
2. Fiscal Disp Loss (4,188,782) (4,278,476) (4,243,281) (4,548,509) (4,655,980) (4,655,980)
3. Tax Increment (946,637) (1,440,671) (1,971,790) (2,528,210) (3,068,000) (2,961,036)
MV Exclusion
4. RATE VALUE 45,443,309 47,090,324 51,055,165 55,787,798 59,362,192 59,469,156
5. Fiscal Disp Gain 6,183,653 6,564,270 7,101,309 7,682,103 8,200,338 8,220,985
6. Value With FD 51,626,962 53,654,594 58,156,474 63,469,901 67,562,530 67,690,141
C. TAX DOLLARS
1. Fiscal Disp Adjustment 2,799,587 2,935,607 3,158,165 3,262,973 3,247,519 3,255,757
2. HACA Aid
3. City Levy 20,322,413 20,942,393 21,685,625 22,093,227 23,117,251 23,109,013
4. Tax Levies - Gross 23,122,000 23,878,000 24,843,790 25,356,200 26,364,770 26,364,770
D. RATES
1. Fiscal (C1/B5)45.274% 44.721% 44.473% 42.475% 39.602% 39.603%
2. City Levy (C3/B4)44.720% 44.473% 42.475% 39.602% 38.943% 38.859%
0
E. MARKET VALUE DOLLAR/RATE
1. City Dollar Levy 936,000 962,000 949,210 993,800 1,016,230 1,016,230
2. City Rate (E1/A)0.01994% 0.01967% 0.01798% 0.01719% 0.01643% 0.01643%
Tax Capacity Levy 23,122,000 23,878,000 24,843,790 25,356,200 26,364,770 26,364,770
MV Levy 936,000 962,000 949,210 993,800 1,016,230 1,016,230
24,058,000 24,840,000 25,793,000 26,350,000 27,381,000 27,381,000
3.99%3.25%3.84%2.16%3.91%3.91%
RECONCILIATION OF TAX DOLLARS GENERATED - Pay 2020
tax capacity
based MV based total
Tax Dollars Generated
Target Tax Cap Ext rate 38.859% 0.016431%
total Tax Capacity (excluded TCV contributed to FD pool &
& TIF Captured 59,469,156 6,184,821,000
Gross tax Dollars generated 23,109,013 1,016,230 24,125,243
Add Fiscal Disparity distribution rec'd
from pool 3,255,757 3,255,757
26,364,770 1,016,230 27,381,000
UPDATED FOR NEW COUNTY FISCAL DISPARITY AMOUNTS, STILL NEED FINAL COUNTY VALUES
Tax Capacity 2020 prelim 8-18-19
4
CITY OF APPLE VALLEY
EST. PROPERTY TAXES - PAYABLE 2020
CITY PORTION OF TAXES ONLY 8/18/2019
TAX IMPACT FOR PROPERTY WITH VALUE INCREASING 7.09% (the median increase for AV)
Year 2019 2020 City Change
New Market Value
Exclusion
New Market Value
Exclusion 19 to '20
Market Value 259,600 278,000 7.09%
Market Value - Exclusion MV (13,876)(12,220)
Taxable MV 245,724 265,780 8.16%
Tax Capacity 2457 2658
Tax Capacity Rates:
City 39.602%38.859%
City Ref.0.01719%0.01643%
Total
Property Taxes:
City 973.03 1,032.87 59.84
City Ref.44.62 45.68 1.06
Total 1,017.65 1,078.55 60.90$
Operation 5.88%
Debt 0.10%
Total 5.98%
TAX IMPACT FOR PROPERTY WITH VALUE INCREASING 1.73% (=TMV 2% incr.) =ZERO TAX INCREASE
Year 2019 2020 City Change
New Market Value
Exclusion
New Market Value
Exclusion 19 to '20
Market Value 259,600 264,100 1.73%
Market Value - Exclusion MV (13,876)(13,471)
Taxable MV 245,724 250,629 2.00%
Tax Capacity 2457 2506
Tax Capacity Rates:
City 39.602%38.859%
City Ref.0.01719%0.01643%
Total
Property Taxes:
City 973.03 973.80 0.77
City Ref.44.62 43.39 (1.23)
Total 1,017.65 1,017.19 (0.46)$
Operation 0.08%
Debt -0.12%
Total -0.05%
TAX IMPACT FOR PROPERTY WITH VALUE INCREASING 8.68% (= TMV 10.0% incr.)
Year 2019 2020 City Change
New Market Value
Exclusion ew Market Value Exclusio 19 to '20
Market Value 259,600 282,133 8.68%
Market Value - Exclusion MV (13,876)(11,848)
Taxable MV 245,724 270,285 10.00%
Tax Capacity 2457 2703
Tax Capacity Rates:
City 39.602%38.859%
City Ref.0.01719%0.01643%
Total
Property Taxes:
City 973.03 1,050.35 77.32
City Ref.44.62 46.36 1.74
Total 1,017.65 1,096.71 79.06$
Operation 7.60%
Debt 0.17%
Total 7.77%
5
Notes:
6
ALL FUNDS BUDGET SUMMARY
7
Notes:
8
CITY OF APPLE VALLEY, MINNESOTA
2020 Operating Budget Summary Exhibit A
Total Other Total
Budgeted Budgeted
General Funds Enterprise Funds
Revenues:Fund 2020 Funds 2020
General property taxes - Current $25,779,895 $ - 121,000 $25,900,895
General property taxes - Mobile home 36,000 - - 36,000
General property tax- Delinq Net 50,000 - 50,000
Property tax- Current & Delq Net 25,865,895$ -$ 121,000$ 25,986,895$
Franchise & other taxes 661,600 221,000 - 882,600
Special assessments 14,000 250,000 - 264,000
Licenses 195,175 - - 195,175
Permits 1,559,700 - - 1,559,700
Intergovernmental 956,250 3,071,500 444,000 4,471,750
Charges for services 2,402,910 162,168 25,963,100 28,528,178
Fines and penalties 299,500 - - 299,500
Investment earnings 200,000 190,001 279,000 669,001
Other Revenues 128,230 76,007 205,500 409,737
Rentals 707,245 246,600 - 953,845
Admin Charges to other funds 1,010,200 1,202,820 - 2,213,020
Subtotal before transfers & debt 34,000,705 5,420,096 27,012,600 66,433,401
Debt Issued - - - -
Transfers In 1,385,000 10,688,168 - 12,073,168
Total revenues 35,385,705 16,108,264 27,012,600 78,506,569
Expenditures:
Salaries & Wages 16,749,325 216,895 3,454,140 20,420,360
Social Security (FICA & Medicare)852,900 16,595 261,180 1,130,675
PERA 1,741,260 16,225 232,900 1,990,385
Provided Insurance 2,332,535 48,200 488,130 2,868,865
Other Benefits (Work Comp,etc)621,630 1,000 107,845 730,475
Total Personal Service 22,297,650 298,915 4,544,195 27,140,760
Supplies 1,379,518 5,245 529,995 1,914,758
Contractural Services 3,503,266 114,190 1,225,883 4,843,339
Utilities 582,259 33,050 777,633 1,392,942
Repairs & Maintenance 414,157 37,250 487,918 939,325
Travel, Training, Dues 616,560 21,450 103,930 741,940
Other Expenditures 1,473,975 8,920 4,344,518 5,827,413
Miscellaneous - - 226,500 226,500
Items for Resale 68,500 - 7,618,890 7,687,390
Capital Outlay 1,317,820 15,893,450 10,067,050 27,278,320
Depreciation - 1,029,250 4,600,400 5,629,650
Admin Fees - - 817,000 817,000
Debt Service - - 891,875 891,875
Subtotal before transfers 31,653,705 17,441,720 36,235,787 85,331,212
Transfers Out 3,732,000 285,250 1,385,000 5,402,250
Total expenditures 35,385,705 17,726,970 37,620,787 90,733,462
Revenues over (under) expenditures - (1,618,706) (10,608,187) (12,226,893)
9
CITY OF APPLE VALLEY, MINNESOTA
2020 Operating Budget Summary - Other Governmental Funds Exhibit A
Other Funds Other Funds Total Other
Cable TV Cable TV Cable TV Cable TV Future Road EDA Education Municipal Vehicle Budgeted
Joint Powers Special Rev. Special Rev. Capital Projects Capital Improvement Operations Building Building Replacement Funds
Revenues:Fund PEG Fund Non-PEG Fund Fund Projects Fund Fund Fund Fund Fund 2020
General property taxes - Current $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
General property taxes - Mobile home - - - - - - - - - -
General property tax- Delinq Net -
Property tax- Current & Delq Net -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Franchise & other taxes - 71,000 150,000 - - - - - - - 221,000
Special assessments - - - - - 250,000 - - - - 250,000
Licenses - - - - - - - - - - -
Permits - - - - - - - - - - -
Intergovernmental - - - - - 3,071,500 - - - - 3,071,500
Charges for services 162,168 - - - - - - - - - 162,168
Fines and penalties - - - - - - - - - - -
Investment earnings 1,500 1,500 500 - 163,000 - 400 3,732 8,300 11,069 190,001
Other Revenues - - - - 7,007 - - - - 69,000 76,007
Rentals - - - - - - - 246,600 - - 246,600
Admin Charges to other funds - - - - - - 50,000 - - 1,152,820 1,202,820
Subtotal before transfers & debt 163,668 72,500 150,500 - 170,007 3,321,500 50,400 250,332 8,300 1,232,889 5,420,096
Debt Issued - - - - - - - - - - -
Transfers In 162,168 - - - 500,000 9,622,000 - - 404,000 - 10,688,168
Total revenues 325,836 72,500 150,500 0 670,007 12,943,500 50,400 250,332 412,300 1,232,889 16,108,264
Expenditures:
Salaries & Wages 216,360 - - - 535 216,895
Social Security (FICA & Medicare)16,550 - - - 45 16,595
PERA 16,225 - - - 16,225
Provided Insurance 48,200 - - - 48,200
Other Benefits (Work Comp,etc)1,000 - - - 1,000
Total Personal Service 298,335 - - - - - 580 - - - 298,915
Supplies 4,000 - 1,195 - - - - 50 - - 5,245
Contractural Services 4,700 - 12,500 - - - 8,000 88,990 - - 114,190
Utilities - - - - - - - 33,050 - - 33,050
Repairs & Maintenance 6,000 - 1,800 - - - - 29,450 - - 37,250
Travel, Training, Dues 8,800 - - - - - 12,650 - - - 21,450
Other Expenditures 2,500 - - - - - - 6,420 - - 8,920
Miscellaneous - - - - - - - - - - -
Items for Resale - - - - - - - - - - -
Capital Outlay - 58,750 - 30,000 1,550,000 12,943,500 - 100,000 378,500 832,700 15,893,450
Depreciation - - - - - - - - - 1,029,250 1,029,250
Admin Fees - - - - - - - - - - -
Debt Service - - - - - - - - - - -
Subtotal before transfers 324,335 58,750 15,495 30,000 1,550,000 12,943,500 21,230 257,960 378,500 1,861,950 17,441,720
Transfers Out - 5,250 78,000 - 202,000 - - - - - 285,250
324,335 64,000 93,495 30,000 1,752,000 12,943,500 21,230 257,960 378,500 1,861,950 17,726,970
1,501 8,500 57,005 (30,000) (1,081,993) - 29,170 (7,628) 33,800 (629,061) (1,618,706)
10
CITY OF APPLE VALLEY, MINNESOTA
2020 Operating Budget Summary - Enterprise Funds Exhibit A
Enterprise Funds Total
Valleywood Water Sports Storm Street Enterprise
Liquor Golf Course & Sewer Arena Drainage Light Cemetery Funds
Revenues: Fund Fund Fund Fund Fund Utility Fund 2020
General property taxes - Current $ - $ - $ - $121,000 $ - $ - $121,000
General property taxes - Mobile home $ - -
General property tax- Delinq Net - - - - - - -
Property tax- Current & Delq Net -$ -$ -$ 121,000$ -$ -$ -$ 121,000$
Franchise & other taxes - - - - - - - -
Special assessments - - - - - - - -
Licenses - . - - - - - -
Permits - - - - - - - -
Intergovernmental - - - 200,000 244,000 - - 444,000
Charges for services 9,959,000 1,204,000 11,413,000 581,500 2,075,000 550,000 180,600 25,963,100
Fines and penalties - - - - - - - -
Investment earnings 40,000 - 200,000 - 34,000 1,000 4,000 279,000
Other Revenues - - 180,000 18,500 5,000 - 2,000 205,500
Rentals - - - - - - - -
Admin Charges to other funds - - - - - - - -
Subtotal before transfers & debt 9,999,000 1,204,000 11,793,000 921,000 2,358,000 551,000 186,600 27,012,600
Debt Issued - - - - - - - -
Transfers In - - - - - - - -
Total revenues 9,999,000 1,204,000 11,793,000 921,000 2,358,000 551,000 186,600 27,012,600
Expenditures:
Wages & Salaries 866,665 585,980 1,469,460 305,955 220,330 3,000 2,750 3,454,140
Social Security (FICA & Medicare)66,305 44,830 109,580 23,405 16,855 - 205 261,180
PERA 65,000 30,325 104,355 16,490 16,525 - 205 232,900
Provided Insurance 92,330 65,790 276,885 35,180 17,945 - - 488,130
Other Benefits (Work Comp,etc)33,920 14,600 44,105 6,245 8,760 - 215 107,845
1,124,220 741,525 2,004,385 387,275 280,415 3,000 3,375 4,544,195
- - - - - -
Supplies 21,650 133,500 265,445 28,900 51,970 14,780 13,750 529,995
Contractural Services 41,065 52,200 485,755 33,750 512,825 55,200 45,088 1,225,883
Utilities 56,480 54,500 441,800 147,100 72,800 2,153 2,800 777,633
Repairs & Maintenance 40,168 21,500 329,340 42,500 54,000 - 410 487,918
Travel, Training, Dues 13,530 7,250 46,545 7,750 13,115 7,000 8,740 103,930
Other Expenditures 270,540 31,850 3,945,230 37,235 19,950 21,500 18,213 4,344,518
Miscellaneous 151,500 20,000 54,000 1,000 - - - 226,500
Items for Resale 7,070,890 57,000 55,000 16,000 - 420,000 - 7,618,890
Capital Outlay 22,500 107,000 6,596,800 288,750 2,717,000 80,000 255,000 10,067,050
Depreciation 142,800 179,000 3,107,000 152,100 1,000,000 - 19,500 4,600,400
Admin Fees - - 447,000 - 370,000 - - 817,000
Debt Service - 8,950 674,225 - 208,700 - - 891,875
Subtotal before transfers 8,955,343 1,414,275 18,452,525 1,142,360 5,300,775 603,633 366,876 36,235,787
Transfers Out 660,000 - 725,000 - - - - 1,385,000
Total expenditures 9,615,343 1,414,275 19,177,525 1,142,360 5,300,775 603,633 366,876 37,620,787
Revenues over (under) expenditure 383,657 (210,275) (7,384,525) (221,360) (2,942,775) (52,633) (180,276) (10,608,187)
Addback:
Principal Portion Debt Service inc
above - 400,000 - 170,000 - 570,000
Capital outlay above - not an expense 22,500 107,000 6,596,800 288,750 2,717,000 80,000 255,000 10,067,050
Net Income 406,157 (103,275) (387,725)67,390 (55,775)27,367 74,724 28,863
11
Notes:
12
2020 GENERAL FUND
REVENUE BUDGET SUMMARY
2016 Actual 2017 Actual 2018 Actual 2018
Adopted 2019 Adopted 2020
Proposed
2021
Proposed
Tax Revenue 22,541,746$ 23,335,830$ 24,390,777$ 24,273,125$ 24,871,055$ 25,865,895$ 27,308,336$
Other Taxes 94,976 89,419 50,380 103,900 105,600 96,600 96,700
Franchise Fees 490,000 515,245 515,000 515,000 515,000 565,000 565,000
Special Assessments 6,939 2,712 496 14,000 14,000 14,000 -
Licenses 193,803 213,022 200,969 176,780 194,460 195,175 195,175
Permits 1,858,749 3,028,270 2,053,296 1,327,930 1,457,200 1,559,700 1,555,400
Intergovernmental Revenue 806,909 831,907 881,315 864,255 846,250 956,250 959,460
Charges for Service - Recreation 1,067,581 960,237 1,060,966 1,066,300 1,089,700 1,104,700 1,112,600
Charges for Service - General Government 650,071 717,509 881,620 1,066,810 1,043,810 1,058,810 1,089,810
Charges for Service - Public Safety 222,286 221,332 250,476 237,265 236,200 239,400 249,100
Rentals Park / Rec Facilities 223,305 210,724 239,323 180,500 232,600 237,600 250,000
Rentals Other 476,249 493,486 536,925 468,140 468,885 469,645 470,400
Fines & Penalties 273,588 315,770 302,748 279,500 279,500 299,500 300,000
Other Revenues 348,862 197,968 372,502 302,500 324,400 328,230 338,100
Admin charge to other funds 798,500 1,066,379 893,450 962,650 985,700 1,010,200 1,036,700
Transfer In 1,281,000 1,300,500 1,317,600 1,317,600 1,365,000 1,385,000 1,427,000
31,334,564$ 33,500,310$ 33,947,843$ 33,156,255$ 34,029,360$ 35,385,705$ 36,953,781$
Taxes
73%
Franchise Fees &
Other Taxes
2%Licenses &
Permits
5%
State Police &
Fire Relief Aid
2%
Park & Rec‐ Chgs
& Rents
4%
Other Charges
for Services &
Rents
5%
Fines & Penalties
1%
Other Revenues
1%Transfers In,
Admin charges &
Reserves
7%
General Fund Revenues
2019 Adopted
$34,029,360
Taxes
73%
Franchise Fees &
Other Taxes
2%Licenses &
Permits
5%
State Police &
Fire Relief Aid
2%
Park & Rec‐ Chgs
& Rents
4%
Other Charges for
Services & Rents
5%
Fines & Penalties
1%
Other Revenues
1%Transfers In,
Admin charges &
Reserves
7%
General Fund Revenues
2020 Proposed
$35,385,705
13
2020 GENERAL FUND REVENUE
ACCOUNT DETAIL
ObjectAccountAccount
Description 2016 Actual 2017 Actual 2018 Actual
4010 TAXES-CURRENT AD VALOREM 22,461,587 23,183,688 24,218,953
4011 TAXES-DELINQUENT AD VALOREM 44,050 116,258 134,466
4013 MV HOMESTEAD CREDIT REVENUE - -
4017 EXCESS TIF - 817 24
4014 TAXES-MOBILE HOME 36,109 35,067 37,334
Tax Revenue 22,541,746 23,335,830 24,390,777
4015 PILOT - AUGUSTANA/LIFEWORKS 54,182 51,517 50,380
4020 GRAVEL TAX 40,794 37,902 -
Other Taxes 94,976 89,419 50,380
5335 CABLE FRANCHISE FEE 490,000 515,245 515,000
Franchise Fees 490,000 515,245 515,000
5045 ASSESSMENT NEW LEVY COLL BY AV 941 - -
5055 SA COLL BY DAK CTY-CURRENT 5,659 2,400 -
5056 SA COLL BY DAK CTY-DELINQUENT 302 197 -
5057 SA COLL BY DAK CTY-DEFERRED - - -
5078 ESCROW PROJECT COSTS - - -
5079 SA MOWING / SNOW / FALSE ALARMS - - 496
5058 SA PEN & INT COLL BY DAK CTY 37 115 -
Special Assessments 6,939 2,712 496
4030 LICENSE-TOBACCO - 10,625 383
4031 LICENSE-TRASH COLLECTION 5,683 7,272 6,427
4032 LICENSE-DOG (public safety)9,553 21,410 8,920
4032 LICENSE-KENNEL - -
4033 LICENSE-FUEL 11,986 12,320 12,840
4034 LICENSE-LIQUOR / WINE 131,750 133,190 148,330
4035 LICENSE-BEER ON & OFF 11,720 3,425 3,520
4036 LICENSE-TRANSIENT MERCHANT 11,480 12,253 9,346
4037 LICENSE-VENDING MACHINES 1,764 2,535 2,485
4038 LICENSE-MASSAGE THERAPY 5,300 5,997 6,385
4049 LICENSE-OTHER 4,567 3,995 2,333
Licenses 193,803 213,022 200,969
4060 PERMIT-BUILDING PERMIT 901,615 1,480,518 931,774
4061 PERMIT-GRADING 12,926 10,126 11,423
4062 PERMIT-GRAVEL OPERATION 10,135 10,388 10,613
4063 PERMIT-HEATING 137,635 260,042 146,414
4065 PERMIT-PLUMBING 166,239 256,383 189,769
4066 PERMIT-SIGNS & BILLBOARDS 9,170 9,692 12,464
4067 PERMIT-UTILITY INSTALLATION - - (5)
4070 PERMIT-SP INSP/REINSP FEE 616 204 10,574
4071 TEMP CERTIFICATE OF OCCUPANCY 509
4072 STATE SURTAX COLLECTED (3,361) (44)
4073 PERMIT-BUILDING PLAN REVIEW 400,781 721,883 517,460
4074 PERMIT FEES-ROW 30,950 26,056 42,246
4075 PERMIT-FIRE ALRM/SPRINKLER 16,648 49,070 16,100
4076 PERMIT SMALL CELL-ENGINEERING - - -
4077 PERMIT SMALL CELL-INSPECTIONS - - -
4099 PERMIT-OTHER 3,001 2,647 2,300
4911 WATER SERVICE PERMIT 5,177 6,016 2,210
4915 SEWER SERVICE PERMIT 5,425 6,207 3,120
4924 ELECTRICAL INSPECTION PERMIT 157,922 192,399 157,687
4923 COMMCL WTR/SWR PERMIT (809)
Permits 1,858,749 3,028,270 2,053,296
14
2020 GENERAL FUND REVENUE
ACCOUNT DETAIL
ObjectAccountAccount
Description
4010 TAXES-CURRENT AD VALOREM
4011 TAXES-DELINQUENT AD VALOREM
4013 MV HOMESTEAD CREDIT REVENUE
4017 EXCESS TIF
4014 TAXES-MOBILE HOME
Tax Revenue
4015 PILOT - AUGUSTANA/LIFEWORKS
4020 GRAVEL TAX
Other Taxes
5335 CABLE FRANCHISE FEE
Franchise Fees
5045 ASSESSMENT NEW LEVY COLL BY AV
5055 SA COLL BY DAK CTY-CURRENT
5056 SA COLL BY DAK CTY-DELINQUENT
5057 SA COLL BY DAK CTY-DEFERRED
5078 ESCROW PROJECT COSTS
5079 SA MOWING / SNOW / FALSE ALARMS
5058 SA PEN & INT COLL BY DAK CTY
Special Assessments
4030 LICENSE-TOBACCO
4031 LICENSE-TRASH COLLECTION
4032 LICENSE-DOG (public safety)
4032 LICENSE-KENNEL
4033 LICENSE-FUEL
4034 LICENSE-LIQUOR / WINE
4035 LICENSE-BEER ON & OFF
4036 LICENSE-TRANSIENT MERCHANT
4037 LICENSE-VENDING MACHINES
4038 LICENSE-MASSAGE THERAPY
4049 LICENSE-OTHER
Licenses
4060 PERMIT-BUILDING PERMIT
4061 PERMIT-GRADING
4062 PERMIT-GRAVEL OPERATION
4063 PERMIT-HEATING
4065 PERMIT-PLUMBING
4066 PERMIT-SIGNS & BILLBOARDS
4067 PERMIT-UTILITY INSTALLATION
4070 PERMIT-SP INSP/REINSP FEE
4071 TEMP CERTIFICATE OF OCCUPANCY
4072 STATE SURTAX COLLECTED
4073 PERMIT-BUILDING PLAN REVIEW
4074 PERMIT FEES-ROW
4075 PERMIT-FIRE ALRM/SPRINKLER
4076 PERMIT SMALL CELL-ENGINEERING
4077 PERMIT SMALL CELL-INSPECTIONS
4099 PERMIT-OTHER
4911 WATER SERVICE PERMIT
4915 SEWER SERVICE PERMIT
4924 ELECTRICAL INSPECTION PERMIT
4923 COMMCL WTR/SWR PERMIT
Permits
(continued)
2018 Adopted 2019 Adopted 2020
RECOMMENDED
2021
RECOMMENDED
24,189,125 24,787,055 25,779,895 27,221,336
50,000 50,000 50,000 50,000
- - - -
- - - -
34,000 34,000 36,000 37,000
24,273,125 24,871,055 25,865,895 27,308,336
58,000 59,700 50,700 50,700
45,900 45,900 45,900 46,000
103,900 105,600 96,600 96,700
515,000 515,000 565,000 565,000
515,000 515,000 565,000 565,000
4,000 4,000 4,000 -
2,500 2,500 2,500 -
7,500 7,500 7,500 -
- - - -
- - - -
- -
- - - -
14,000 14,000 14,000 -
5,250 5,250 6,375 6,375
5,410 6,135 6,165 6,165
5,300 5,300 9,000 9,000
100 100 - -
11,860 12,870 12,910 12,910
125,690 134,725 132,920 132,920
5,600 6,100 5,400 5,400
8,375 11,480 11,050 11,050
1,895 1,895 2,300 2,300
3,445 6,295 5,480 5,480
3,855 4,310 3,575 3,575
176,780 194,460 195,175 195,175
700,630 798,000 800,000 800,000
- - - -
11,900 11,900 11,900 11,900
89,600 95,000 90,000 90,000
94,500 96,500 100,000 100,000
7,400 7,400 7,400 7,400
9,200 9,200 7,400 -
- - - -
- - - -
- - - -
282,900 303,000 384,000 384,000
- - 12,000 12,500
- - 4,500 4,600
- - 12,500 12,500
- - 1,500 2,000
3,200 3,200 500 500
- - - -
- - - -
128,600 133,000 128,000 130,000
- - - -
1,327,930 1,457,200 1,559,700 1,555,400
15
2020 GENERAL FUND REVENUE
ACCOUNT DETAIL
ObjectAccountAccount
Description 2016 Actual 2017 Actual 2018 Actual
4110 STATE GRANTS (PERA & Perf Measurement)37,719 44,916 43,426
4120 AID-LOCAL GOVERNMENT -
4130 AID-FIRE # - see note 281,578 283,581 298,751
4140 AID-STATE POLICE PERA 418,953 420,565 442,980
4142 STATE GRANTS - OTHER - Fire MBFTE Training 24,640 30,551 18,036
4143 FED GRANT - POLICE -
4144 FED GRANT - FIRE 4,360
4141 GRANTS - OTHER - Misc Pub Safety 24,026 36,079 29,022
4141 FEES-POST BOARD REIMB CONTINUING ED 15,633 16,215 47,850
4144 FED GRANT - Fire - Training officer -
4150 GRANTS-OTHER - Police - - 1,250
Intergovernmental Revenue 806,909 831,907 881,315
4310 REDWOOD PUBLIC SWIMMING 33,912 29,950 32,230
4311 REDWOOD SWIMMING LESSONS 15,677 14,149 20,126
4312 REDWOOD CONCESSIONS 7,273 5,870 5,179
4313 REDWOOD RENTALS 250 300 644
4330 SWIM CENTER REVENUE 575,742 506,029 586,029
4331 SWIM CENTER CONCESSION 127,736 102,687 106,401
4350 SUMMER PLAYGROUND ACTIVITIES 12,736 8,117 10,796
4351 PRE SCHOOL PROGRAMS 26,515 37,588 54,526
4352 TEEN PROGRAMS - - -
4355 RECREATION USER FEES 65,671 58,801 57,638
4356 RECREATION LEAGUE ENTRY FEES 160,074 159,791 148,154
4357 JCRP CONCESSIONS 8,328 9,827 9,081
4358 VENDING COMMISSIONS 2,454 1,842 1,694
4359 REC SENIOR REVENUE-REIMB 587 60 2,904
4360 REC-SENIOR PROGRAM REVENUE 27,176 24,919 25,474
4224 CHGS FOR SERV -PK/REC OT REIMB 3,450 307 90
Charges for Service - Recreation 1,067,581 960,237 1,060,966
4210 FEES-ELECTION FILING 80 - 120
4211 FEES-MAP SALES 535 100 19
4212 FEES-ASSESSMENT SEARCHES 80 65 45
4214 FEES-PLAT 9,665 5,489 11,271
4215 FEES-SPECIAL USE 1,780 2,187 1,238
4216 FEES-REZONING 9,280 4,908 6,909
4217 FEES-INSPECTIONS NAT RESOURCES 34,578 33,014 17,473
4218 FEES - CODE ENFORCEMENT 1,150 1,150 1,650
4219 FEES - ENGINEERING 585,999 667,485 837,618
4220 FEES - PROJECT PLANS - - -
4229 FEES-OTHER 6,924 3,111 5,277
Charges for Service - General Government 650,071 717,509 881,620
16
2020 GENERAL FUND REVENUE
ACCOUNT DETAIL
ObjectAccountAccount
Description
4110 STATE GRANTS (PERA & Perf Measurement)
4120 AID-LOCAL GOVERNMENT
4130 AID-FIRE # - see note
4140 AID-STATE POLICE PERA
4142 STATE GRANTS - OTHER - Fire MBFTE Training
4143 FED GRANT - POLICE
4144 FED GRANT - FIRE
4141 GRANTS - OTHER - Misc Pub Safety
4141 FEES-POST BOARD REIMB CONTINUING ED
4144 FED GRANT - Fire - Training officer
4150 GRANTS-OTHER - Police
Intergovernmental Revenue
4310 REDWOOD PUBLIC SWIMMING
4311 REDWOOD SWIMMING LESSONS
4312 REDWOOD CONCESSIONS
4313 REDWOOD RENTALS
4330 SWIM CENTER REVENUE
4331 SWIM CENTER CONCESSION
4350 SUMMER PLAYGROUND ACTIVITIES
4351 PRE SCHOOL PROGRAMS
4352 TEEN PROGRAMS
4355 RECREATION USER FEES
4356 RECREATION LEAGUE ENTRY FEES
4357 JCRP CONCESSIONS
4358 VENDING COMMISSIONS
4359 REC SENIOR REVENUE-REIMB
4360 REC-SENIOR PROGRAM REVENUE
4224 CHGS FOR SERV -PK/REC OT REIMB
Charges for Service - Recreation
4210 FEES-ELECTION FILING
4211 FEES-MAP SALES
4212 FEES-ASSESSMENT SEARCHES
4214 FEES-PLAT
4215 FEES-SPECIAL USE
4216 FEES-REZONING
4217 FEES-INSPECTIONS NAT RESOURCES
4218 FEES - CODE ENFORCEMENT
4219 FEES - ENGINEERING
4220 FEES - PROJECT PLANS
4229 FEES-OTHER
Charges for Service - General Government
(continued)
2018 Adopted 2019 Adopted 2020
RECOMMENDED
2021
RECOMMENDED
43,000 43,000 25,500 7,500
- - - -
285,000 287,000 290,000 295,000
418,000 420,000 440,000 445,000
18,000 18,000 20,500 24,000
- - 102,000 105,060
- - - -
18,000 5,350 5,350 10,000
66,300 16,000 16,000 16,000
- - - -
15,955 56,900 56,900 56,900
864,255 846,250 956,250 959,460
33,000 31,000 31,000 31,000
20,600 20,600 20,600 20,600
8,000 8,000 8,000 8,000
- - - -
566,000 566,000 566,000 571,000
120,000 120,000 130,000 130,000
17,300 17,300 17,300 17,500
31,600 37,000 43,000 45,000
- 5,000 - -
79,000 79,000 79,000 79,000
165,000 163,000 163,000 163,000
5,400 14,000 14,000 14,000
3,300 2,800 2,800 3,000
1,100 1,000 1,000 1,000
16,000 25,000 29,000 29,500
- - - -
1,066,300 1,089,700 1,104,700 1,112,600
- - - -
1,180 1,180 1,180 1,180
- - - -
8,400 8,400 8,400 8,400
2,430 2,430 2,430 2,430
8,400 8,400 8,400 8,400
15,800 15,800 15,800 15,800
2,100 2,100 2,100 2,100
1,018,000 995,000 1,010,000 1,041,000
- - - -
10,500 10,500 10,500 10,500
1,066,810 1,043,810 1,058,810 1,089,810
17
2020 GENERAL FUND REVENUE
ACCOUNT DETAIL
ObjectAccountAccount
Description 2016 Actual 2017 Actual 2018 Actual
4250 FEES-ACCIDENT REPORT 291 320 515
4251 FEES-ANIMAL PICKUP 3,830 3,049 4,824
4259 FEES-OTHER PUBLIC SAFETY 10,433 12,894 14,003
4259 FEES-DARE,LIASON OFFICER 155,699 157,256 160,401
4226 FEES-OTHER PUBLIC SAFETY - -
5345 REIMBURSE POLICE SPEC DETAIL 52,033 47,813 70,733
5345 REIMBURSE POLICE SPEC DETAIL - -
Charges for Service - Public Safety 222,286 221,332 250,476
5110 RENTS-REDWOOD 14,624 1,054 41
5115 RENTS-APPLE VALLEY COMM CENTER 57,924 76,333 73,822
5116 RENTS-HAYES COMM & SENIOR CTR 76,795 58,515 63,231
5120 RENTS-SWIM CENTER 15,813 12,254 14,002
5126 RENTS-FIELDS 50,426 51,921 80,345
5130 RENTS-TEEN CENTER 374 1,011 1,284
5130 RENTS-JCRP ACTIVITY CENTER - - -
5199 RENTS-OTHER 7,349 9,636 6,598
Rentals Park / Rec Facilities 223,305 210,724 239,323
5197 RENTS-OTHER - Allina Fire Hall Lease 35,072 38,987 36,062
5195 RENTS -STREETS - -
5210 ANTENNA LEASE 441,177 454,499 500,863
5215 ANTENNA LEASE- ESCROWS - -
5199 RENTS-OTHER - - -
Rentals Other 476,249 493,486 536,925
4270 COURT FINES 271,722 307,937 301,169
4276 SUBPOENA FEES 216 683 254
4275 PENALTIES 1,650 7,150 1,325
Fines & Penalties 273,588 315,770 302,748
8100 SALE OF PROPERTY - -
5010 INVESTMENT INTEREST 157,028 91,352 237,028
5310 CONTRIBUTIONS & DONATIONS 3,509 2,160 7,497
5320 POP MACHINE _ CITY HALL 2,560 562 663
5321 POP MACHINE - CMF 1,950 1,972 789
5322 WASTE OIL - - -
5330 FORESTERY REVENUE - 386
5340 REFUNDS & REIMBURSEMENTS - General Gov
5340 REFUNDS & REIMBURSEMENTS - Recreation (JCRP 77,727 67,566 47,485
5340 REFUNDS & REIMBURSEMENTS - Public Works -
5340 REFUNDS & REIMBURSEMENTS - Public Safety - 691 500
5399 OTHER MISCELLANEOUS REVENUE 106,088 33,279 78,540
Other Revenues 348,862 197,968 372,502
5396 ADMIN CHG - SPECIAL ASSESSMENT FUNDS - 196,149 -
5395 ADMIN CHG -UTILITY FUNDS 688,500 750,230 769,450
5397 ADMIN CHG - INVESTMENT FUND 110,000 120,000 124,000
5499 ADMIN CHG - LIQUOR FUND - -
Admin charge to other funds 798,500 1,066,379 893,450
5410 FROM LIQUOR FUND 630,000 630,000 630,000
5415 TRANSFER FROM WATER & SEWER FUND 651,000 670,500 687,600
5425 FROM POLICE RELIEF FUND
Transfer In 1,281,000 1,300,500 1,317,600
Grand Total - General Fund 31,334,564 33,500,310 33,947,843
18
2020 GENERAL FUND REVENUE
ACCOUNT DETAIL
ObjectAccountAccount
Description
4250 FEES-ACCIDENT REPORT
4251 FEES-ANIMAL PICKUP
4259 FEES-OTHER PUBLIC SAFETY
4259 FEES-DARE,LIASON OFFICER
4226 FEES-OTHER PUBLIC SAFETY
5345 REIMBURSE POLICE SPEC DETAIL
5345 REIMBURSE POLICE SPEC DETAIL
Charges for Service - Public Safety
5110 RENTS-REDWOOD
5115 RENTS-APPLE VALLEY COMM CENTER
5116 RENTS-HAYES COMM & SENIOR CTR
5120 RENTS-SWIM CENTER
5126 RENTS-FIELDS
5130 RENTS-TEEN CENTER
5130 RENTS-JCRP ACTIVITY CENTER
5199 RENTS-OTHER
Rentals Park / Rec Facilities
5197 RENTS-OTHER - Allina Fire Hall Lease
5195 RENTS -STREETS
5210 ANTENNA LEASE
5215 ANTENNA LEASE- ESCROWS
5199 RENTS-OTHER
Rentals Other
4270 COURT FINES
4276 SUBPOENA FEES
4275 PENALTIES
Fines & Penalties
8100 SALE OF PROPERTY
5010 INVESTMENT INTEREST
5310 CONTRIBUTIONS & DONATIONS
5320 POP MACHINE _ CITY HALL
5321 POP MACHINE - CMF
5322 WASTE OIL
5330 FORESTERY REVENUE
5340 REFUNDS & REIMBURSEMENTS - General Gov
5340 REFUNDS & REIMBURSEMENTS - Recreation (JCRP
5340 REFUNDS & REIMBURSEMENTS - Public Works
5340 REFUNDS & REIMBURSEMENTS - Public Safety
5399 OTHER MISCELLANEOUS REVENUE
Other Revenues
5396 ADMIN CHG - SPECIAL ASSESSMENT FUNDS
5395 ADMIN CHG -UTILITY FUNDS
5397 ADMIN CHG - INVESTMENT FUND
5499 ADMIN CHG - LIQUOR FUND
Admin charge to other funds
5410 FROM LIQUOR FUND
5415 TRANSFER FROM WATER & SEWER FUND
5425 FROM POLICE RELIEF FUND
Transfer In
Grand Total - General Fund
(continued)
2018 Adopted 2019 Adopted 2020
RECOMMENDED
2021
RECOMMENDED
1,000 1,000 1,000 1,000
7,100 7,100 7,100 7,100
10,200 10,200 10,200 10,200
161,465 160,400 163,600 163,600
10,200 10,200 10,200 10,200
47,300 47,300 47,300 57,000
- - - -
237,265 236,200 239,400 249,100
- - - -
45,000 80,000 80,000 81,000
70,000 70,000 70,000 70,000
8,000 14,000 14,000 15,000
48,400 61,600 61,600 70,000
1,000 - - -
- - 5,000 7,000
8,100 7,000 7,000 7,000
180,500 232,600 237,600 250,000
37,140 37,885 38,645 39,400
- - - -
431,000 431,000 431,000 431,000
- - - -
- - - -
468,140 468,885 469,645 470,400
275,400 275,400 295,400 300,000
- - - -
4,100 4,100 4,100 -
279,500 279,500 299,500 300,000
20,400 20,400 20,400 21,000
195,000 197,000 200,000 205,000
- - - -
3,000 200 500 500
2,000 200 600 600
500 - - -
- - - -
- - - -
61,200 71,200 71,200 75,000
- - - -
- - - -
20,400 35,400 35,530 36,000
302,500 324,400 328,230 338,100
69,200 69,200 69,200 69,200
769,450 792,500 816,000 840,000
124,000 124,000 125,000 127,500
- - - -
962,650 985,700 1,010,200 1,036,700
630,000 660,000 660,000 680,000
687,600 705,000 725,000 747,000
- - - -
1,317,600 1,365,000 1,385,000 1,427,000
33,156,255 34,029,360 35,385,705 36,953,781
19
Notes:
20
Department 2017
Actual
2018
Actual
2018
Council
Adopted
Original
2019
Council
Adopted
Original
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
01 - MAYOR & CITY COUNCIL 138,100 142,606 157,375 154,135 158,855 158,855 165,340 165,340
02 - ADMINISTRATION 440,403 460,731 475,490 483,425 573,600 573,600 635,255 635,255
03 - CITY CLERK/ELECTIONS 279,424 440,726 473,800 313,613 507,202 506,798 335,486 335,080
04 - HUMAN RESOURCES/FRONT DESK 553,670 590,130 602,575 623,165 639,950 639,950 660,825 660,825
05 - INFORMATION TECHNOLOGY 643,438 825,643 836,475 975,340 1,097,575 1,066,075 1,123,785 1,117,285
16 - GENERAL GOVERNMENT BUILDINGS 427,171 385,658 376,340 379,641 389,165 387,690 397,850 396,375
2,482,205 2,845,494 2,922,055 2,929,319 3,366,347 3,332,968 3,318,541 3,310,160
08 - FINANCE 594,399 654,501 668,945 683,245 716,550 710,350 737,345 731,345
09 - DATA PROCESSING 261,033 242,904 243,935 244,482 255,800 255,800 269,000 269,000
10 - INDEPENDENT AUDIT 14,433 12,996 13,900 12,290 12,740 12,740 12,900 12,900
869,865 910,401 926,780 940,017 985,090 978,890 1,019,245 1,013,245
14 - LEGAL SERVICES 503,924 521,498 532,990 533,530 549,630 549,630 565,470 565,470
503,924 521,498 532,990 533,530 549,630 549,630 565,470 565,470
15 - COMMUNITY DEVELOPMENT 750,198 715,833 730,825 695,140 723,315 722,890 751,515 751,090
06 - CODE ENFORCEMENT 208,125 216,827 237,695 258,383 323,340 323,340 340,540 340,540
958,322 932,660 968,520 953,523 1,046,655 1,046,230 1,092,055 1,091,630
20 - POLICE 8,983,024 9,411,143 9,450,735 9,761,838 10,281,980 10,366,730 10,704,017 10,809,077
21 - CIVIL DEFENSE 17,445 16,529 20,185 19,185 19,775 19,775 21,835 21,835
22 - COMM SERV OFFIC (CSO) 85,021 105,866 106,350 109,000 110,135 110,135 115,975 115,975
9,085,490 9,533,538 9,577,270 9,890,023 10,411,890 10,496,640 10,841,827 10,946,887
23 - FIRE 1,716,624 2,025,043 1,930,630 1,963,642 2,031,873 2,031,123 2,141,494 2,140,744
76 - FIRE RELIEF 527,531 552,421 540,130 543,223 547,500 547,500 561,000 561,000
2,244,155 2,577,464 2,470,760 2,506,865 2,579,373 2,578,623 2,702,494 2,701,744
27 - PW ENGINEERING 657,361 704,610 859,155 839,890 916,225 897,325 952,075 960,845
28 - BUILDING INSPECTIONS 1,090,176 1,020,628 1,015,410 1,004,290 1,039,990 1,009,990 1,021,440 1,034,810
29 - PUBLIC WORKS ADMIN/NATURAL RES 476,162 534,155 578,005 607,395 749,045 723,745 820,815 795,515
30 - CMF-FLEET & BUILDINGS 633,632 666,402 650,760 766,475 831,110 807,885 867,175 856,025
31 - STREET MAINTENANCE 1,814,329 1,931,798 2,095,385 2,182,533 2,501,190 2,345,120 2,473,200 2,705,860
32 - SNOW & ICE REMOVAL 252,813 437,371 371,030 399,840 430,324 430,324 428,365 428,365
33 - TRAFFIC SIGNS/SIGNALS/MARKERS 206,749 223,774 245,340 224,055 239,160 225,945 236,750 229,700
5,131,222 5,518,738 5,815,085 6,024,478 6,707,044 6,440,334 6,799,820 7,011,120
37 - PARK/RECREATION ADMINISTRATION 920,510 944,602 955,880 1,002,160 1,027,395 1,025,695 1,061,455 1,059,755
38 - PARK MAINTENANCE 2,749,024 2,808,116 2,942,745 3,005,195 3,049,490 3,011,690 3,183,715 3,121,215
39 - RECREATION PROGRAMS 167,423 144,458 186,980 163,395 165,425 159,100 168,055 161,955
40 - REDWOOD POOL 100,709 109,805 104,670 173,470 112,865 112,865 113,175 112,175
41 - RECREATION SELF-SUPPORTED PROG 191,057 196,754 200,925 200,820 201,235 196,735 208,095 203,595
42 - AV COMMUNITY CENTER 437,314 286,843 292,345 309,965 333,410 323,410 338,640 338,640
43 - CABLE TV 0 0 0 0
44 - AQUATIC SWIM CENTER 688,235 619,716 642,600 868,320 632,145 632,145 640,140 640,140
45 - APPLE VALLEY SENIOR CENTER 410,775 399,943 399,655 415,710 423,760 403,760 436,560 436,560
5,665,047 5,510,237 5,725,800 6,139,035 5,945,725 5,865,400 6,149,835 6,074,035
47 - INSURANCE 314,976 316,024 319,350 325,150 334,500 324,500 347,000 337,000
48 - CONTINGENCY & TRANSFERS 5,528,255 4,963,000 3,897,645 3,787,420 3,782,490 3,772,490 3,912,490 3,902,490
5,843,231 5,279,024 4,216,995 4,112,570 4,116,990 4,096,990 4,259,490 4,239,490
Grand Total 32,783,462 33,629,053 33,156,255 34,029,370 35,708,744 35,385,705 36,748,777 36,953,781
CITY OF APPLE VALLEY
2020-2021 GENERAL FUND SUMMARY
TOTAL EXPENSES BY DEPARTMENT
21
City of Apple Valley
2020-2021 Budget Summary by Object
General Fund
Object
Account
2016
Actual
2017
Actual
2018
Actual
2018
Council
Adopted
Original
2019
Council
Adopted
Original
6110 - SALARY-REGULAR EMPLOYEES 11,539,664 12,007,883 12,521,460 12,344,825 13,004,795
6111 - SALARY PART-TIME 817,080 832,664 773,029 856,960 883,700
6112 - SALARY-SEASONAL TEMP 860,763 816,271 985,762 805,100 777,000
6113 - OVERTIME-REGULAR EMPLOYEES 600,174 465,198 649,182 596,225 594,100
6114 - OVERTIME PART-TIME EMPLOYEES 3,498 2,797 4,488 6,100 6,100
6117 - HOLIDAY PAY 132,568 146,852 156,085 130,960 123,225
6121 - INSURANCE CASH BENEFIT 46,020 53,430 48,900 0 0
6122 - COMP REQUEST -252,803 -229,829 -273,762 -140,000 -140,000
6123 - SALARY-OTHER 0 0 0 475,530 517,860
6124 - OVERTIME-SEASONAL TEMP 5,432 5,706 8,756 5,300 5,300
6105 - SALARIES AND WAGES 13,752,397 14,100,971 14,873,900 15,081,000 15,772,080
6138 - MEDICARE 188,265 195,444 204,669 214,870 218,528
6139 - FICA 480,349 501,299 519,163 553,135 562,530
6141 - PENSIONS-PERA 1,362,153 1,399,513 1,448,473 1,507,410 1,576,760
6142 - WORKERS COMPENSATION 399,531 476,063 511,376 529,440 583,950
6143 - UNEMPLOYMENT COMPENSATION 10,551 11,976 2,749 6,200 12,000
6144 - LONG-TERM DISABILITY INSURANCE 30,829 23,582 24,516 35,090 36,595
6145 - MEDICAL INSURANCE 1,803,074 1,992,785 2,244,560 2,323,070 2,467,675
6146 - DENTAL INSURANCE 153,755 169,224 177,904 0 0
6147 - LIFE INSURANCE-BASIC 903 934 951 0 0
6148 - LIFE INSURANCE-SUPP/DEPEND 43,364 50,543 42,069 00
6170 - EMPLOYEE PAID PREMIUMS -267,082 -388,130 -253,700
6125 - EMPLOYEE BENEFITS 4,472,775 4,554,281 4,788,301 5,169,215 5,204,338
6100 - TOTAL PERSONAL SERVICES 18,225,172 18,655,252 19,662,200 20,250,215 20,976,418
6210 - OFFICE SUPPLIES 24,372 26,539 29,452 34,455 31,025
6211 - SMALL TOOLS & EQUIPMENT 119,740 187,248 164,040 152,780 112,960
6212 - MOTOR FUELS/OILS 207,178 214,590 271,317 264,555 310,705
6213 - FERTILIZER 46,859 30,581 34,326 51,000 45,000
6214 - CHEMICALS 9,014 11,904 9,620 10,985 15,085
6215 - EQUIPMENT-PARTS 207,470 183,975 162,644 163,975 163,514
6216 - VEHICLES-TIRES/BATTERIES 31,011 40,895 33,984 34,900 34,460
6229 - GENERAL SUPPLIES 544,775 566,293 620,078 678,825 641,113
6205 - SUPPLIES 1,190,419 1,262,025 1,325,462 1,391,475 1,353,862
6231 - LEGAL SERVICES 518,521 504,906 521,498 532,990 534,330
6235 - CONSULTANT SERVICES 178,655 342,604 314,742 294,305 257,235
6236 - ELECTION JUDGE PAYMENTS 63,601 0 60,239 68,800 0
6237 - TELEPHONE/PAGERS 126,789 132,831 143,194 142,710 138,505
6238 - POSTAGE/UPS/FEDEX 40,148 27,961 33,420 35,300 32,900
6239 - PRINTING 70,407 78,691 59,575 86,215 78,270
6240 - CLEANING SERVICE/GARBAGE 64,083 89,618 102,651 90,405 85,631
6242 - FIRE ALARM PLAN REVIEWS 0 0 0 750 750
6243 - ELECTRICAL PERMIT FEES 86,949 121,885 161,913 85,000 100,000
6244 - ROW EPERMIT FEES 975 1,244 2,604 1,000 1,400
6249 - OTHER CONTRACTUAL SERVICES 1,650,741 1,673,908 1,902,522 1,967,240 2,009,745
6230 - CONTRACTUAL SERVICES 2,800,869 2,973,649 3,302,359 3,304,715 3,238,766
6255 - UTILITIES-ELECTRIC 291,652 308,222 312,006 296,920 294,700
6256 - UTILITIES-NATURAL GAS 116,723 140,025 147,762 137,180 127,680
6257 - UTILITIES-PROPANE/WATER/SEWER 149,386 109,384 151,875 123,015 143,860
6250 - UTILITIES 557,761 557,632 611,643 557,115 566,240
6265 - REPAIRS-EQUIPMENT 161,901 148,839 145,807 165,765 175,155
6266 - REPAIRS-BUILDING 130,476 162,802 211,756 169,340 145,740
6269 - REPAIRS-OTHER 76,934 91,573 47,448 104,200 152,500
6260 - REPAIRS AND MAINTENA 369,311 403,215 405,011 439,305 473,395
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 75,757 77,138 72,653 100,190 100,818
6276 - SCHOOLS/CONFERENCES/EXP OTHER 62,741 67,232 82,757 91,510 98,454
6277 - MILEAGE/AUTO ALLOWANCE 28,845 28,923 29,547 36,865 32,385
6278 - SUBSISTENCE ALLOWANCE 4,450 6,700 6,756 9,050 9,375
6280 - DUES & SUBSCRIPTIONS 123,256 129,420 144,964 155,095 180,613
6281 - UNIFORM/CLOTHING ALLOWANCE 151,618 165,214 190,836 189,410 178,654
6270 - TRAINING/TRAVEL/DUES 446,667 474,626 527,514 582,120 600,299
6200 - TOTAL OPERATING COSTS 5,365,028 5,671,147 6,171,990 6,274,730 6,232,562
22
City of Apple Valley
2020-2021 Budget Summary by Object
General Fund
Object
Account
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 13,675,935 13,757,935 14,363,385 14,448,445
6111 - SALARY PART-TIME 1,077,790 1,077,790 1,107,615 1,107,615
6112 - SALARY-SEASONAL TEMP 778,950 743,950 620,620 620,620
6113 - OVERTIME-REGULAR EMPLOYEES 620,200 620,200 610,310 610,310
6114 - OVERTIME PART-TIME EMPLOYEES 4,600 4,600 4,600 4,600
6117 - HOLIDAY PAY 137,625 137,625 143,170 143,170
6121 - INSURANCE CASH BENEFIT
6122 - COMP REQUEST -140,000 -140,000 -140,000 -140,000
6123 - SALARY-OTHER 616,725 541,725 629,835 591,085
6124 - OVERTIME-SEASONAL TEMP 5,500 5,500 5,500 5,500
6105 - SALARIES AND WAGES 16,777,325 16,749,325 17,345,035 17,391,345
6138 - MEDICARE 233,475 233,475 242,225 242,225
6139 - FICA 619,425 619,425 644,070 644,070
6141 - PENSIONS-PERA 1,741,260 1,741,260 1,820,765 1,820,765
6142 - WORKERS COMPENSATION 609,630 609,630 655,550 655,550
6143 - UNEMPLOYMENT COMPENSATION 12,000 12,000 12,000 12,000
6144 - LONG-TERM DISABILITY INSURANCE 40,790 40,790 42,745 42,745
6145 - MEDICAL INSURANCE 2,545,345 2,545,345 2,709,675 2,709,675
6146 - DENTAL INSURANCE
6147 - LIFE INSURANCE-BASIC
6148 - LIFE INSURANCE-SUPP/DEPEND
6170 - EMPLOYEE PAID PREMIUMS -253,600 -253,600 -248,240 -248,240
6125 - EMPLOYEE BENEFITS 5,548,325 5,548,325 5,878,790 5,878,790
6100 - TOTAL PERSONAL SERVICES 22,325,650 22,297,650 23,223,825 23,270,135
6210 - OFFICE SUPPLIES 33,165 32,165 31,645 30,645
6211 - SMALL TOOLS & EQUIPMENT 144,495 113,445 146,529 137,969
6212 - MOTOR FUELS/OILS 318,538 313,513 331,108 320,483
6213 - FERTILIZER 45,000 40,000 40,000 35,000
6214 - CHEMICALS 15,690 11,950 16,150 12,450
6215 - EQUIPMENT-PARTS 185,335 185,035 169,660 168,260
6216 - VEHICLES-TIRES/BATTERIES 40,060 37,060 40,900 37,900
6229 - GENERAL SUPPLIES 657,175 646,350 664,925 654,425
6205 - SUPPLIES 1,439,458 1,379,518 1,440,917 1,397,132
6231 - LEGAL SERVICES 550,530 550,530 566,370 566,370
6235 - CONSULTANT SERVICES 306,705 304,705 275,215 273,215
6236 - ELECTION JUDGE PAYMENTS
6237 - TELEPHONE/PAGERS 159,350 159,350 169,520 169,520
6238 - POSTAGE/UPS/FEDEX 43,600 38,600 39,600 34,600
6239 - PRINTING 85,090 84,865 78,835 78,835
6240 - CLEANING SERVICE/GARBAGE 86,645 86,445 91,670 91,670
6242 - FIRE ALARM PLAN REVIEWS 750 0 750 0
6243 - ELECTRICAL PERMIT FEES 90,000 90,000 80,000 80,000
6244 - ROW EPERMIT FEES 2,000 2,000 2,000 2,000
6249 - OTHER CONTRACTUAL SERVICES 2,297,486 2,186,771 2,404,089 2,322,739
6230 - CONTRACTUAL SERVICES 3,622,156 3,503,266 3,708,049 3,618,949
6255 - UTILITIES-ELECTRIC 300,320 298,320 303,965 301,965
6256 - UTILITIES-NATURAL GAS 130,979 130,979 134,539 134,539
6257 - UTILITIES-PROPANE/WATER/SEWER 154,960 152,960 155,440 153,440
6250 - UTILITIES 586,259 582,259 593,944 589,944
6265 - REPAIRS-EQUIPMENT 187,832 180,877 189,907 185,452
6266 - REPAIRS-BUILDING 143,280 141,280 175,780 173,280
6269 - REPAIRS-OTHER 92,000 92,000 82,000 57,000
6260 - REPAIRS AND MAINTENA 423,112 414,157 447,687 415,732
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 106,985 105,985 111,090 110,090
6276 - SCHOOLS/CONFERENCES/EXP OTHER 94,655 94,655 99,045 99,045
6277 - MILEAGE/AUTO ALLOWANCE 28,960 27,960 28,355 27,355
6278 - SUBSISTENCE ALLOWANCE 9,650 9,650 9,650 9,650
6280 - DUES & SUBSCRIPTIONS 194,267 193,863 210,911 210,505
6281 - UNIFORM/CLOTHING ALLOWANCE 185,547 184,447 186,699 185,599
6270 - TRAINING/TRAVEL/DUES 620,064 616,560 645,750 642,244
6200 - TOTAL OPERATING COSTS 6,691,049 6,495,760 6,836,347 6,664,001
23
City of Apple Valley
2020-2021 Budget Summary by Object
General Fund
Object
Account
2016
Actual
2017
Actual
2018
Actual
2018
Council
Adopted
Original
2019
Council
Adopted
Original
6310 - RENTAL EXPENSE 108,995 108,175 118,918 114,680 110,965
6311 - INSURANCE-PROPERTY/LIABILITY 288,000 303,000 313,150 313,150 313,150
6319 - REIMBURSEMENT OF REV COLL FOR 541,408 526,781 551,681 537,930 542,223
6320 - REFUNDS & REIMBURSEMENTS 0 0 0 200 100
6321 - CASH OVER/SHORT -123 125 5 0 0
6322 - UNCOLLECTIBLE CHECKS/ACCOUNTS 0 0 2,217 0 0
6333 - GENERAL-CASH DISCOUNTS -989 -725 -719 0 0
6349 - LATE FEES/FINANCE CHARGES 89 380 0 0 0
6350 - BANK FEES/CHARGES 0 0 31 0 0
6351 - VISA/BANK CHARGES 29,575 26,608 38,291 26,250 24,850
6355 - ONLINE REGISTRATION FEES 26,125 22,872 24,535 21,000 21,000
6399 - OTHER CHARGES 341,224 428,759 377,386 492,920 556,482
6300 - TOTAL OTHER EXPENDITURES 1,334,305 1,415,974 1,425,496 1,506,130 1,568,770
6400 - TOTAL EXPENDITURES 00000
6540 - TAXABLE MISC FOR RESALE 69,789 60,492 64,186 68,500 68,500
6545 - NON-TAXABLE MISC FOR RESALE 0 0 0 2,700 100
6500 - TOTAL EXPENDITURES 69,789 60,492 64,186 71,200 68,600
6600 - TOTAL DEPRECIATION 0 0 0
6715 - CAPITAL OUTLAY-BUILDINGS 78,771 61,089 0 0 0
6720 - CAPITAL OUTLAY-FURNITURE & FIX 8,595 49,447 15,305 5,500 0
6725 - CAPITAL OUTLAY-OFFICE EQUIP 55,541 219,915 121,958 118,300 158,600
6730 - CAPITAL OUTLAY-TRANSPORTATION 16,853 0 0 27,500 0
6735 - CAPITAL OUTLAY-OTHER IMPROVEME 102,941 179,009 43,729 26,500 67,000
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 12,870 120,457 129,408 109,000 302,000
6745 - VERF CHARGES 716,355 841,580 1,031,780 969,180 1,032,410
6700 - TOTAL CAPITAL OUTLAY 991,927 1,471,497 1,342,181 1,255,980 1,560,010
6900 - TOTAL DEBT SERVICE 0 0 0
6001 - EXPENDITURES 25,986,220 27,274,362 28,666,053 29,358,255 30,406,360
7110 - TRANSFER TO OTHER FUNDS 4,849,700 5,509,100 4,963,000 3,798,000 3,623,000
7100 - TOTAL TRANSFERS 4,849,700 5,509,100 4,963,000 3,798,000 3,623,000
30,835,920 32,783,462 33,629,053 33,156,255 34,029,360
24
City of Apple Valley
2020-2021 Budget Summary by Object
General Fund
Object
Account
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6310 - RENTAL EXPENSE 118,380 118,380 116,845 116,845
6311 - INSURANCE-PROPERTY/LIABILITY 322,500 312,500 335,000 325,000
6319 - REIMBURSEMENT OF REV COLL FOR 546,500 546,500 560,000 560,000
6320 - REFUNDS & REIMBURSEMENTS 100 100 100 100
6321 - CASH OVER/SHORT
6322 - UNCOLLECTIBLE CHECKS/ACCOUNTS
6333 - GENERAL-CASH DISCOUNTS
6349 - LATE FEES/FINANCE CHARGES
6350 - BANK FEES/CHARGES
6351 - VISA/BANK CHARGES 28,850 28,850 30,600 30,600
6355 - ONLINE REGISTRATION FEES 22,500 22,500 22,500 22,500
6399 - OTHER CHARGES 474,395 445,145 476,930 461,930
6300 - TOTAL OTHER EXPENDITURES 1,513,225 1,473,975 1,541,975 1,516,975
6400 - TOTAL EXPENDITURES
6540 - TAXABLE MISC FOR RESALE 68,500 68,500 68,500 68,500
6545 - NON-TAXABLE MISC FOR RESALE 0 0
6500 - TOTAL EXPENDITURES 68,500 68,500 68,500 68,500
6600 - TOTAL DEPRECIATION
6715 - CAPITAL OUTLAY-BUILDINGS 0 0
6720 - CAPITAL OUTLAY-FURNITURE & FIX 0 0
6725 - CAPITAL OUTLAY-OFFICE EQUIP 152,500 134,000 193,500 190,000
6730 - CAPITAL OUTLAY-TRANSPORTATION 17,000 0
6735 - CAPITAL OUTLAY-OTHER IMPROVEME 41,000 31,000 5,000 0
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 15,000 0 38,000 38,000
6745 - VERF CHARGES 1,152,820 1,152,820 979,630 1,344,170
6700 - TOTAL CAPITAL OUTLAY 1,378,320 1,317,820 1,216,130 1,572,170
6900 - TOTAL DEBT SERVICE
6001 - EXPENDITURES 31,976,744 31,653,705 32,886,777 33,091,781
7110 - TRANSFER TO OTHER FUNDS 3,732,000 3,732,000 3,862,000 3,862,000
7100 - TOTAL TRANSFERS 3,732,000 3,732,000 3,862,000 3,862,000
35,708,744 35,385,705 36,748,777 36,953,781
25
CITY OF APPLE VALLEY
2020-2021 GENERAL FUND SUMMARY
EXPENSES BY DEPARTMENT AND TYPE
Department Object
Account
2016
Actual
2017
Actual
2018
Actual
2018
Council
Adopted
Original
2019
Council
Approved
Original
01 - MAYOR & CITY COUNCIL TOTAL PERSONNEL SERVICES 116,658 115,566 119,476 125,965 122,500
01 - MAYOR & CITY COUNCIL TOTAL OPERATING COSTS 16,840 22,384 22,942 31,410 31,635
01 - MAYOR & CITY COUNCIL TOTAL OTHER EXPENDITURES 0 150 188
01 - MAYOR & CITY COUNCIL EXPENDITURES 133,498 138,100 142,606 157,375 154,135
02 - ADMINISTRATION TOTAL PERSONNEL SERVICES 414,025 427,350 443,114 457,945 466,465
02 - ADMINISTRATION TOTAL OPERATING COSTS 15,824 13,053 17,617 17,545 16,960
02 - ADMINISTRATION TOTAL OTHER EXPENDITURES 0 0 0
02 - ADMINISTRATION EXPENDITURES 429,849 440,403 460,731 475,490 483,425
03 - CITY CLERK/ELECTIONS TOTAL PERSONNEL SERVICES 233,025 197,109 263,537 263,900 218,750
03 - CITY CLERK/ELECTIONS TOTAL OPERATING COSTS 133,165 80,361 174,430 206,900 94,863
03 - CITY CLERK/ELECTIONS TOTAL OTHER EXPENDITURES 1,612 0 2,235 3,000 0
03 - CITY CLERK/ELECTIONS TOTAL CAPITAL OUTLAY 5,925 1,954 524 0 0
03 - CITY CLERK/ELECTIONS EXPENDITURES 373,727 279,424 440,726 473,800 313,613
04 - HUMAN RESOURCES/FRONT DESK TOTAL PERSONNEL SERVICES 477,973 497,403 512,541 523,080 542,220
04 - HUMAN RESOURCES/FRONT DESK TOTAL OPERATING COSTS 34,739 33,078 47,829 47,195 48,745
04 - HUMAN RESOURCES/FRONT DESK TOTAL OTHER EXPENDITURES 21,756 22,426 27,754 32,300 32,200
04 - HUMAN RESOURCES/FRONT DESK TOTAL CAPITAL OUTLAY 0 762 2,007 0 0
04 - HUMAN RESOURCES/FRONT DESK EXPENDITURES 534,467 553,670 590,130 602,575 623,165
05 - INFORMATION TECHNOLOGY TOTAL PERSONNEL SERVICES 400,512 340,136 458,885 468,150 557,725
05 - INFORMATION TECHNOLOGY TOTAL OPERATING COSTS 218,395 117,916 242,887 245,025 263,615
05 - INFORMATION TECHNOLOGY TOTAL OTHER EXPENDITURES 8,380 8,230 7,976 8,200 8,000
05 - INFORMATION TECHNOLOGY TOTAL CAPITAL OUTLAY 50,245 177,157 115,895 115,100 146,000
05 - INFORMATION TECHNOLOGY EXPENDITURES 677,532 643,438 825,643 836,475 975,340
06 - CODE ENFORCEMENT TOTAL PERSONNEL SERVICES 194,942 196,007 201,699 214,945 240,683
06 - CODE ENFORCEMENT TOTAL OPERATING COSTS 12,710 9,578 12,589 20,210 15,160
06 - CODE ENFORCEMENT TOTAL OTHER EXPENDITURES 0 0 0 0 0
06 - CODE ENFORCEMENT TOTAL CAPITAL OUTLAY 2,540 2,540 2,540 2,540 2,540
06 - CODE ENFORCEMENT TOTAL DEBT SERVICE 0 0 0
06 - CODE ENFORCEMENT EXPENDITURES 210,192 208,125 216,827 237,695 258,383
08 - FINANCE TOTAL PERSONNEL SERVICES 470,761 550,926 601,656 612,670 626,120
08 - FINANCE TOTAL OPERATING COSTS 44,463 36,399 47,754 50,985 47,735
08 - FINANCE TOTAL OTHER EXPENDITURES 8,117 7,074 5,090 5,290 5,290
08 - FINANCE TOTAL EXPENDITURES 0 0 0
08 - FINANCE TOTAL CAPITAL OUTLAY 0 0 0 0 4,100
08 - FINANCE EXPENDITURES 523,341 594,399 654,501 668,945 683,245
09 - DATA PROCESSING TOTAL OPERATING COSTS 0 0 0 0 0
09 - DATA PROCESSING TOTAL OTHER EXPENDITURES 252,042 261,033 242,904 243,935 244,482
09 - DATA PROCESSING EXPENDITURES 252,042 261,033 242,904 243,935 244,482
10 - INDEPENDENT AUDIT TOTAL OPERATING COSTS 13,647 14,433 12,996 13,900 12,290
10 - INDEPENDENT AUDIT EXPENDITURES 13,647 14,433 12,996 13,900 12,290
14 - LEGAL SERVICES TOTAL PERSONNEL SERVICES 0 0 0
14 - LEGAL SERVICES TOTAL OPERATING COSTS 518,521 503,924 521,498 532,990 533,530
14 - LEGAL SERVICES EXPENDITURES 518,521 503,924 521,498 532,990 533,530
15 - COMMUNITY DEVELOPMENT TOTAL PERSONNEL SERVICES 515,665 593,484 618,669 628,950 650,765
15 - COMMUNITY DEVELOPMENT TOTAL OPERATING COSTS 43,643 156,113 96,542 101,875 43,775
15 - COMMUNITY DEVELOPMENT TOTAL OTHER EXPENDITURES 550 600 622 600
15 - COMMUNITY DEVELOPMENT TOTAL CAPITAL OUTLAY 0 0 0 0 0
15 - COMMUNITY DEVELOPMENT EXPENDITURES 559,858 750,198 715,833 730,825 695,140
16 - GENERAL GOVERNMENT BUILDINGS TOTAL PERSONNEL SERVICES 190,355 180,144 185,340 183,270 194,300
16 - GENERAL GOVERNMENT BUILDINGS TOTAL OPERATING COSTS 161,837 190,497 191,102 187,750 182,621
16 - GENERAL GOVERNMENT BUILDINGS TOTAL OTHER EXPENDITURES -21 -6 1,762
16 - GENERAL GOVERNMENT BUILDINGS TOTAL EXPENDITURES 3,200 2,571 691 2,700 100
16 - GENERAL GOVERNMENT BUILDINGS TOTAL CAPITAL OUTLAY 81,391 53,965 6,763 2,620 2,620
16 - GENERAL GOVERNMENT BUILDINGS EXPENDITURES 436,762 427,171 385,658 376,340 379,641
20 - POLICE TOTAL PERSONNEL SERVICES 7,209,491 7,338,853 7,650,711 7,740,480 7,954,975
20 - POLICE TOTAL OPERATING COSTS 1,264,261 1,342,788 1,491,049 1,458,885 1,538,643
20 - POLICE TOTAL OTHER EXPENDITURES 34,396 28,051 28,253 33,500 30,000
20 - POLICE TOTAL EXPENDITURES 0 0 0
20 - POLICE TOTAL CAPITAL OUTLAY 205,428 273,331 241,130 217,870 238,220
20 - POLICE EXPENDITURES 8,713,576 8,983,024 9,411,143 9,450,735 9,761,838
21 - CIVIL DEFENSE TOTAL PERSONNEL SERVICES 0 0
21 - CIVIL DEFENSE TOTAL OPERATING COSTS 16,849 17,457 16,529 20,185 19,185
21 - CIVIL DEFENSE TOTAL OTHER EXPENDITURES -17 -12 0
21 - CIVIL DEFENSE TOTAL CAPITAL OUTLAY 0 0 0 0 0
21 - CIVIL DEFENSE EXPENDITURES 16,832 17,445 16,529 20,185 19,185
22 - COMM SERV OFFIC (CSO) TOTAL PERSONNEL SERVICES 71,031 74,898 94,247 91,575 94,375
22 - COMM SERV OFFIC (CSO) TOTAL OPERATING COSTS 11,135 10,138 11,630 14,775 14,625
22 - COMM SERV OFFIC (CSO) TOTAL OTHER EXPENDITURES 0 -15 -11
22 - COMM SERV OFFIC (CSO) EXPENDITURES 82,165 85,021 105,866 106,350 109,000
26
CITY OF APPLE VALLEY
2020-2021 GENERAL FUND SUMMARY
EXPENSES BY DEPARTMENT AND TYPE
Department Object
Account
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
01 - MAYOR & CITY COUNCIL TOTAL PERSONNEL SERVICES 127,220 127,220 133,705 133,705
01 - MAYOR & CITY COUNCIL TOTAL OPERATING COSTS 31,635 31,635 31,635 31,635
01 - MAYOR & CITY COUNCIL TOTAL OTHER EXPENDITURES
01 - MAYOR & CITY COUNCIL EXPENDITURES 158,855 158,855 165,340 165,340
02 - ADMINISTRATION TOTAL PERSONNEL SERVICES 556,535 556,535 618,190 618,190
02 - ADMINISTRATION TOTAL OPERATING COSTS 17,065 17,065 17,065 17,065
02 - ADMINISTRATION TOTAL OTHER EXPENDITURES
02 - ADMINISTRATION EXPENDITURES 573,600 573,600 635,255 635,255
03 - CITY CLERK/ELECTIONS TOTAL PERSONNEL SERVICES 404,815 404,815 238,480 238,480
03 - CITY CLERK/ELECTIONS TOTAL OPERATING COSTS 98,787 98,383 97,006 96,600
03 - CITY CLERK/ELECTIONS TOTAL OTHER EXPENDITURES 3,600 3,600 0 0
03 - CITY CLERK/ELECTIONS TOTAL CAPITAL OUTLAY
03 - CITY CLERK/ELECTIONS EXPENDITURES 507,202 506,798 335,486 335,080
04 - HUMAN RESOURCES/FRONT DESK TOTAL PERSONNEL SERVICES 559,905 559,905 579,880 579,880
04 - HUMAN RESOURCES/FRONT DESK TOTAL OPERATING COSTS 47,845 47,845 48,245 48,245
04 - HUMAN RESOURCES/FRONT DESK TOTAL OTHER EXPENDITURES 32,200 32,200 32,700 32,700
04 - HUMAN RESOURCES/FRONT DESK TOTAL CAPITAL OUTLAY 0 0
04 - HUMAN RESOURCES/FRONT DESK EXPENDITURES 639,950 639,950 660,825 660,825
05 - INFORMATION TECHNOLOGY TOTAL PERSONNEL SERVICES 607,710 607,710 641,020 641,020
05 - INFORMATION TECHNOLOGY TOTAL OPERATING COSTS 328,315 315,315 280,215 277,215
05 - INFORMATION TECHNOLOGY TOTAL OTHER EXPENDITURES 9,050 9,050 9,050 9,050
05 - INFORMATION TECHNOLOGY TOTAL CAPITAL OUTLAY 152,500 134,000 193,500 190,000
05 - INFORMATION TECHNOLOGY EXPENDITURES 1,097,575 1,066,075 1,123,785 1,117,285
06 - CODE ENFORCEMENT TOTAL PERSONNEL SERVICES 305,640 305,640 322,840 322,840
06 - CODE ENFORCEMENT TOTAL OPERATING COSTS 15,160 15,160 15,160 15,160
06 - CODE ENFORCEMENT TOTAL OTHER EXPENDITURES
06 - CODE ENFORCEMENT TOTAL CAPITAL OUTLAY 2,540 2,540 2,540 2,540
06 - CODE ENFORCEMENT TOTAL DEBT SERVICE
06 - CODE ENFORCEMENT EXPENDITURES 323,340 323,340 340,540 340,540
08 - FINANCE TOTAL PERSONNEL SERVICES 652,445 652,445 678,120 678,120
08 - FINANCE TOTAL OPERATING COSTS 58,815 52,615 53,935 47,935
08 - FINANCE TOTAL OTHER EXPENDITURES 5,290 5,290 5,290 5,290
08 - FINANCE TOTAL EXPENDITURES
08 - FINANCE TOTAL CAPITAL OUTLAY 0 0
08 - FINANCE EXPENDITURES 716,550 710,350 737,345 731,345
09 - DATA PROCESSING TOTAL OPERATING COSTS
09 - DATA PROCESSING TOTAL OTHER EXPENDITURES 255,800 255,800 269,000 269,000
09 - DATA PROCESSING EXPENDITURES 255,800 255,800 269,000 269,000
10 - INDEPENDENT AUDIT TOTAL OPERATING COSTS 12,740 12,740 12,900 12,900
10 - INDEPENDENT AUDIT EXPENDITURES 12,740 12,740 12,900 12,900
14 - LEGAL SERVICES TOTAL PERSONNEL SERVICES
14 - LEGAL SERVICES TOTAL OPERATING COSTS 549,630 549,630 565,470 565,470
14 - LEGAL SERVICES EXPENDITURES 549,630 549,630 565,470 565,470
15 - COMMUNITY DEVELOPMENT TOTAL PERSONNEL SERVICES 678,940 678,940 707,140 707,140
15 - COMMUNITY DEVELOPMENT TOTAL OPERATING COSTS 43,775 43,350 43,775 43,350
15 - COMMUNITY DEVELOPMENT TOTAL OTHER EXPENDITURES 600 600 600 600
15 - COMMUNITY DEVELOPMENT TOTAL CAPITAL OUTLAY
15 - COMMUNITY DEVELOPMENT EXPENDITURES 723,315 722,890 751,515 751,090
16 - GENERAL GOVERNMENT BUILDINGS TOTAL PERSONNEL SERVICES 201,065 201,065 208,200 208,200
16 - GENERAL GOVERNMENT BUILDINGS TOTAL OPERATING COSTS 185,480 184,005 187,030 185,555
16 - GENERAL GOVERNMENT BUILDINGS TOTAL OTHER EXPENDITURES
16 - GENERAL GOVERNMENT BUILDINGS TOTAL EXPENDITURES 0 0
16 - GENERAL GOVERNMENT BUILDINGS TOTAL CAPITAL OUTLAY 2,620 2,620 2,620 2,620
16 - GENERAL GOVERNMENT BUILDINGS EXPENDITURES 389,165 387,690 397,850 396,375
20 - POLICE TOTAL PERSONNEL SERVICES 8,381,085 8,483,085 8,767,320 8,872,380
20 - POLICE TOTAL OPERATING COSTS 1,594,645 1,591,645 1,618,497 1,618,497
20 - POLICE TOTAL OTHER EXPENDITURES 44,250 30,000 30,000 30,000
20 - POLICE TOTAL EXPENDITURES
20 - POLICE TOTAL CAPITAL OUTLAY 262,000 262,000 288,200 288,200
20 - POLICE EXPENDITURES 10,281,980 10,366,730 10,704,017 10,809,077
21 - CIVIL DEFENSE TOTAL PERSONNEL SERVICES
21 - CIVIL DEFENSE TOTAL OPERATING COSTS 19,775 19,775 21,835 21,835
21 - CIVIL DEFENSE TOTAL OTHER EXPENDITURES
21 - CIVIL DEFENSE TOTAL CAPITAL OUTLAY
21 - CIVIL DEFENSE EXPENDITURES 19,775 19,775 21,835 21,835
22 - COMM SERV OFFIC (CSO) TOTAL PERSONNEL SERVICES 95,260 95,260 101,100 101,100
22 - COMM SERV OFFIC (CSO) TOTAL OPERATING COSTS 14,875 14,875 14,875 14,875
22 - COMM SERV OFFIC (CSO) TOTAL OTHER EXPENDITURES
22 - COMM SERV OFFIC (CSO) EXPENDITURES 110,135 110,135 115,975 115,975
27
CITY OF APPLE VALLEY
2020-2021 GENERAL FUND SUMMARY
EXPENSES BY DEPARTMENT AND TYPE
Department Object
Account
2016
Actual
2017
Actual
2018
Actual
2018
Council
Adopted
Original
2019
Council
Approved
Original
23 - FIRE TOTAL PERSONNEL SERVICES 1,010,553 1,058,171 1,191,570 1,179,920 1,253,060
23 - FIRE TOTAL OPERATING COSTS 382,049 363,537 494,066 421,260 370,582
23 - FIRE TOTAL OTHER EXPENDITURES 2,999 2,815 3,626 2,950 2,950
23 - FIRE TOTAL CAPITAL OUTLAY 286,300 292,100 335,782 326,500 337,050
23 - FIRE EXPENDITURES 1,681,901 1,716,624 2,025,043 1,930,630 1,963,642
27 - PW ENGINEERING TOTAL PERSONNEL SERVICES 472,612 523,236 552,176 689,425 697,610
27 - PW ENGINEERING TOTAL OPERATING COSTS 34,455 119,174 142,186 159,480 132,030
27 - PW ENGINEERING TOTAL OTHER EXPENDITURES -360 -3 0 0
27 - PW ENGINEERING TOTAL CAPITAL OUTLAY 4,760 15,311 10,250 10,250 10,250
27 - PW ENGINEERING EXPENDITURES 511,827 657,361 704,610 859,155 839,890
28 - BUILDING INSPECTIONS TOTAL PERSONNEL SERVICES 636,988 691,788 691,213 757,865 785,835
28 - BUILDING INSPECTIONS TOTAL OPERATING COSTS 117,558 212,387 195,258 155,865 143,705
28 - BUILDING INSPECTIONS TOTAL OTHER EXPENDITURES 14,358 90,916 68,057 58,380 58,650
28 - BUILDING INSPECTIONS TOTAL EXPENDITURES 0 0 0
28 - BUILDING INSPECTIONS TOTAL CAPITAL OUTLAY 10,956 95,085 66,100 43,300 16,100
28 - BUILDING INSPECTIONS EXPENDITURES 779,860 1,090,176 1,020,628 1,015,410 1,004,290
29 - PUBLIC WORKS ADMIN/NATURAL RES TOTAL PERSONNEL SERVICES 400,845 418,082 442,164 453,140 489,185
29 - PUBLIC WORKS ADMIN/NATURAL RES TOTAL OPERATING COSTS 44,401 49,305 81,582 117,200 105,015
29 - PUBLIC WORKS ADMIN/NATURAL RES TOTAL OTHER EXPENDITURES 5,238 4,325 5,959 3,215 3,695
29 - PUBLIC WORKS ADMIN/NATURAL RES TOTAL CAPITAL OUTLAY 4,450 4,450 4,450 4,450 9,500
29 - PUBLIC WORKS ADMIN/NATURAL RES EXPENDITURES 454,934 476,162 534,155 578,005 607,395
30 - CMF-FLEET & BUILDINGS TOTAL PERSONNEL SERVICES 458,600 470,059 476,388 498,045 589,420
30 - CMF-FLEET & BUILDINGS TOTAL OPERATING COSTS 124,328 137,968 169,166 142,205 166,945
30 - CMF-FLEET & BUILDINGS TOTAL OTHER EXPENDITURES 6,684 7,025 5,566 7,660 7,260
30 - CMF-FLEET & BUILDINGS TOTAL EXPENDITURES 2,854 2,457 1,182 0 0
30 - CMF-FLEET & BUILDINGS TOTAL CAPITAL OUTLAY 5,400 16,122 14,101 2,850 2,850
30 - CMF-FLEET & BUILDINGS EXPENDITURES 597,866 633,632 666,402 650,760 766,475
31 - STREET MAINTENANCE TOTAL PERSONNEL SERVICES 1,238,401 1,273,104 1,283,259 1,424,815 1,522,365
31 - STREET MAINTENANCE TOTAL OPERATING COSTS 415,169 428,899 415,977 463,795 457,668
31 - STREET MAINTENANCE TOTAL OTHER EXPENDITURES -26 -64 -22 3,775 500
31 - STREET MAINTENANCE TOTAL CAPITAL OUTLAY 16,853 112,390 232,584 203,000 202,000
31 - STREET MAINTENANCE EXPENDITURES 1,670,397 1,814,329 1,931,798 2,095,385 2,182,533
32 - SNOW & ICE REMOVAL TOTAL PERSONNEL SERVICES 129,305 63,537 211,140 147,455 152,480
32 - SNOW & ICE REMOVAL TOTAL OPERATING COSTS 178,578 189,276 226,233 223,575 247,360
32 - SNOW & ICE REMOVAL TOTAL OTHER EXPENDITURES 0 0 -1
32 - SNOW & ICE REMOVAL TOTAL CAPITAL OUTLAY
32 - SNOW & ICE REMOVAL EXPENDITURES 307,883 252,813 437,371 371,030 399,840
33 - TRAFFIC SIGNS/SIGNALS/MARKERS TOTAL PERSONNEL SERVICES 80,020 82,431 83,599 79,705 82,630
33 - TRAFFIC SIGNS/SIGNALS/MARKERS TOTAL OPERATING COSTS 102,506 124,223 124,339 145,635 141,425
33 - TRAFFIC SIGNS/SIGNALS/MARKERS TOTAL OTHER EXPENDITURES 171 95 -9 0 0
33 - TRAFFIC SIGNS/SIGNALS/MARKERS TOTAL CAPITAL OUTLAY 0 0 15,844 20,000 0
33 - TRAFFIC SIGNS/SIGNALS/MARKERS EXPENDITURES 182,697 206,749 223,774 245,340 224,055
37 - PARK/RECREATION ADMINISTRATION TOTAL PERSONNEL SERVICES 710,551 774,568 800,628 807,830 838,110
37 - PARK/RECREATION ADMINISTRATION TOTAL OPERATING COSTS 91,792 77,833 74,994 85,250 101,250
37 - PARK/RECREATION ADMINISTRATION TOTAL OTHER EXPENDITURES 67,123 68,108 68,980 62,800 62,800
37 - PARK/RECREATION ADMINISTRATION TOTAL EXPENDITURES 0 0 0 0 0
37 - PARK/RECREATION ADMINISTRATION TOTAL CAPITAL OUTLAY 0 0
37 - PARK/RECREATION ADMINISTRATION EXPENDITURES 869,466 920,510 944,602 955,880 1,002,160
38 - PARK MAINTENANCE TOTAL PERSONNEL SERVICES 1,674,657 1,685,852 1,691,478 1,781,995 1,785,315
38 - PARK MAINTENANCE TOTAL OPERATING COSTS 770,480 776,531 787,681 830,700 882,100
38 - PARK MAINTENANCE TOTAL OTHER EXPENDITURES 55,733 59,351 66,905 57,550 61,000
38 - PARK MAINTENANCE TOTAL DEPRECIATION 0 0 0
38 - PARK MAINTENANCE TOTAL CAPITAL OUTLAY 212,122 227,289 262,052 272,500 276,780
38 - PARK MAINTENANCE EXPENDITURES 2,712,993 2,749,024 2,808,116 2,942,745 3,005,195
39 - RECREATION PROGRAMS TOTAL PERSONNEL SERVICES 141,001 132,783 115,279 150,930 128,250
39 - RECREATION PROGRAMS TOTAL OPERATING COSTS 29,962 30,394 24,985 25,250 23,645
39 - RECREATION PROGRAMS TOTAL OTHER EXPENDITURES 5,548 3,609 3,411 10,800 11,500
39 - RECREATION PROGRAMS TOTAL EXPENDITURES 0 0 0
39 - RECREATION PROGRAMS TOTAL EXPENDITURES 361 637 783 0 0
39 - RECREATION PROGRAMS TOTAL CAPITAL OUTLAY 0 0
39 - RECREATION PROGRAMS EXPENDITURES 176,871 167,423 144,458 186,980 163,395
40 - REDWOOD POOL TOTAL PERSONNEL SERVICES 71,636 62,641 66,971 64,095 65,270
40 - REDWOOD POOL TOTAL OPERATING COSTS 28,469 25,419 31,230 35,575 53,100
40 - REDWOOD POOL TOTAL OTHER EXPENDITURES 905 1,701 1,334 1,000 1,100
40 - REDWOOD POOL TOTAL EXPENDITURES 0 0 0 0 0
40 - REDWOOD POOL TOTAL EXPENDITURES 3,460 3,071 3,018 4,000 4,000
40 - REDWOOD POOL TOTAL CAPITAL OUTLAY 0 7,877 7,253 0 50,000
40 - REDWOOD POOL EXPENDITURES 104,470 100,709 109,805 104,670 173,470
28
CITY OF APPLE VALLEY
2020-2021 GENERAL FUND SUMMARY
EXPENSES BY DEPARTMENT AND TYPE
Department Object
Account
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
23 - FIRE TOTAL PERSONNEL SERVICES 1,275,575 1,275,575 1,334,415 1,334,415
23 - FIRE TOTAL OPERATING COSTS 364,298 363,548 395,629 394,879
23 - FIRE TOTAL OTHER EXPENDITURES 3,600 3,600 3,650 3,650
23 - FIRE TOTAL CAPITAL OUTLAY 388,400 388,400 407,800 407,800
23 - FIRE EXPENDITURES 2,031,873 2,031,123 2,141,494 2,140,744
27 - PW ENGINEERING TOTAL PERSONNEL SERVICES 730,905 730,905 767,505 767,505
27 - PW ENGINEERING TOTAL OPERATING COSTS 174,810 155,910 184,570 182,570
27 - PW ENGINEERING TOTAL OTHER EXPENDITURES
27 - PW ENGINEERING TOTAL CAPITAL OUTLAY 10,510 10,510 0 10,770
27 - PW ENGINEERING EXPENDITURES 916,225 897,325 952,075 960,845
28 - BUILDING INSPECTIONS TOTAL PERSONNEL SERVICES 824,735 794,735 826,525 826,525
28 - BUILDING INSPECTIONS TOTAL OPERATING COSTS 133,530 133,530 123,665 123,665
28 - BUILDING INSPECTIONS TOTAL OTHER EXPENDITURES 68,745 68,745 71,250 71,250
28 - BUILDING INSPECTIONS TOTAL EXPENDITURES
28 - BUILDING INSPECTIONS TOTAL CAPITAL OUTLAY 12,980 12,980 0 13,370
28 - BUILDING INSPECTIONS EXPENDITURES 1,039,990 1,009,990 1,021,440 1,034,810
29 - PUBLIC WORKS ADMIN/NATURAL RES TOTAL PERSONNEL SERVICES 518,770 518,770 538,745 538,745
29 - PUBLIC WORKS ADMIN/NATURAL RES TOTAL OPERATING COSTS 224,680 199,380 276,245 250,945
29 - PUBLIC WORKS ADMIN/NATURAL RES TOTAL OTHER EXPENDITURES 3,595 3,595 3,775 3,775
29 - PUBLIC WORKS ADMIN/NATURAL RES TOTAL CAPITAL OUTLAY 2,000 2,000 2,050 2,050
29 - PUBLIC WORKS ADMIN/NATURAL RES EXPENDITURES 749,045 723,745 820,815 795,515
30 - CMF-FLEET & BUILDINGS TOTAL PERSONNEL SERVICES 619,580 619,580 651,045 651,045
30 - CMF-FLEET & BUILDINGS TOTAL OPERATING COSTS 181,390 175,165 197,790 191,640
30 - CMF-FLEET & BUILDINGS TOTAL OTHER EXPENDITURES 7,440 7,440 7,540 7,540
30 - CMF-FLEET & BUILDINGS TOTAL EXPENDITURES
30 - CMF-FLEET & BUILDINGS TOTAL CAPITAL OUTLAY 22,700 5,700 10,800 5,800
30 - CMF-FLEET & BUILDINGS EXPENDITURES 831,110 807,885 867,175 856,025
31 - STREET MAINTENANCE TOTAL PERSONNEL SERVICES 1,674,125 1,599,125 1,825,880 1,787,130
31 - STREET MAINTENANCE TOTAL OPERATING COSTS 591,180 516,110 608,790 539,800
31 - STREET MAINTENANCE TOTAL OTHER EXPENDITURES 515 515 530 530
31 - STREET MAINTENANCE TOTAL CAPITAL OUTLAY 235,370 229,370 38,000 378,400
31 - STREET MAINTENANCE EXPENDITURES 2,501,190 2,345,120 2,473,200 2,705,860
32 - SNOW & ICE REMOVAL TOTAL PERSONNEL SERVICES 151,855 151,855 162,140 162,140
32 - SNOW & ICE REMOVAL TOTAL OPERATING COSTS 278,469 278,469 266,225 266,225
32 - SNOW & ICE REMOVAL TOTAL OTHER EXPENDITURES
32 - SNOW & ICE REMOVAL TOTAL CAPITAL OUTLAY 0 0
32 - SNOW & ICE REMOVAL EXPENDITURES 430,324 430,324 428,365 428,365
33 - TRAFFIC SIGNS/SIGNALS/MARKERS TOTAL PERSONNEL SERVICES 85,935 85,935 88,760 88,760
33 - TRAFFIC SIGNS/SIGNALS/MARKERS TOTAL OPERATING COSTS 144,225 140,010 147,990 140,940
33 - TRAFFIC SIGNS/SIGNALS/MARKERS TOTAL OTHER EXPENDITURES
33 - TRAFFIC SIGNS/SIGNALS/MARKERS TOTAL CAPITAL OUTLAY 9,000 0
33 - TRAFFIC SIGNS/SIGNALS/MARKERS EXPENDITURES 239,160 225,945 236,750 229,700
37 - PARK/RECREATION ADMINISTRATION TOTAL PERSONNEL SERVICES 868,845 868,845 899,405 899,405
37 - PARK/RECREATION ADMINISTRATION TOTAL OPERATING COSTS 94,250 92,550 97,750 96,050
37 - PARK/RECREATION ADMINISTRATION TOTAL OTHER EXPENDITURES 64,300 64,300 64,300 64,300
37 - PARK/RECREATION ADMINISTRATION TOTAL EXPENDITURES
37 - PARK/RECREATION ADMINISTRATION TOTAL CAPITAL OUTLAY
37 - PARK/RECREATION ADMINISTRATION EXPENDITURES 1,027,395 1,025,695 1,061,455 1,059,755
38 - PARK MAINTENANCE TOTAL PERSONNEL SERVICES 1,891,690 1,866,690 1,989,495 1,969,495
38 - PARK MAINTENANCE TOTAL OPERATING COSTS 859,100 846,300 859,600 817,100
38 - PARK MAINTENANCE TOTAL OTHER EXPENDITURES 62,000 62,000 64,000 64,000
38 - PARK MAINTENANCE TOTAL DEPRECIATION
38 - PARK MAINTENANCE TOTAL CAPITAL OUTLAY 236,700 236,700 270,620 270,620
38 - PARK MAINTENANCE EXPENDITURES 3,049,490 3,011,690 3,183,715 3,121,215
39 - RECREATION PROGRAMS TOTAL PERSONNEL SERVICES 122,480 122,480 125,035 125,035
39 - RECREATION PROGRAMS TOTAL OPERATING COSTS 30,245 28,920 30,320 29,220
39 - RECREATION PROGRAMS TOTAL OTHER EXPENDITURES 12,700 7,700 12,700 7,700
39 - RECREATION PROGRAMS TOTAL EXPENDITURES
39 - RECREATION PROGRAMS TOTAL EXPENDITURES
39 - RECREATION PROGRAMS TOTAL CAPITAL OUTLAY 0 0
39 - RECREATION PROGRAMS EXPENDITURES 165,425 159,100 168,055 161,955
40 - REDWOOD POOL TOTAL PERSONNEL SERVICES 65,565 65,565 66,825 66,825
40 - REDWOOD POOL TOTAL OPERATING COSTS 37,200 37,200 40,850 39,850
40 - REDWOOD POOL TOTAL OTHER EXPENDITURES 1,100 1,100 1,500 1,500
40 - REDWOOD POOL TOTAL EXPENDITURES
40 - REDWOOD POOL TOTAL EXPENDITURES 4,000 4,000 4,000 4,000
40 - REDWOOD POOL TOTAL CAPITAL OUTLAY 5,000 5,000
40 - REDWOOD POOL EXPENDITURES 112,865 112,865 113,175 112,175
29
CITY OF APPLE VALLEY
2020-2021 GENERAL FUND SUMMARY
EXPENSES BY DEPARTMENT AND TYPE
Department Object
Account
2016
Actual
2017
Actual
2018
Actual
2018
Council
Adopted
Original
2019
Council
Approved
Original
41 - RECREATION SELF-SUPPORTED PROG TOTAL PERSONNEL SERVICES 73,892 60,806 54,795 66,215 65,800
41 - RECREATION SELF-SUPPORTED PROG TOTAL OPERATING COSTS 124,444 120,795 131,033 120,960 123,120
41 - RECREATION SELF-SUPPORTED PROG TOTAL OTHER EXPENDITURES 4,101 6,479 6,059 8,250 7,400
41 - RECREATION SELF-SUPPORTED PROG TOTAL EXPENDITURES 3,875 2,978 4,866 5,500 4,500
41 - RECREATION SELF-SUPPORTED PROG EXPENDITURES 206,311 191,057 196,754 200,925 200,820
42 - AV COMMUNITY CENTER TOTAL PERSONNEL SERVICES 193,230 202,511 194,641 194,695 200,315
42 - AV COMMUNITY CENTER TOTAL OPERATING COSTS 88,856 105,089 87,235 92,550 105,650
42 - AV COMMUNITY CENTER TOTAL OTHER EXPENDITURES 3,258 3,974 4,897 5,100 4,000
42 - AV COMMUNITY CENTER TOTAL EXPENDITURES 0 0 0
42 - AV COMMUNITY CENTER TOTAL EXPENDITURES 71
42 - AV COMMUNITY CENTER TOTAL CAPITAL OUTLAY 102,443 125,740 0 0 0
42 - AV COMMUNITY CENTER EXPENDITURES 387,787 437,314 286,843 292,345 309,965
43 - CABLE TV TOTAL PERSONNEL SERVICES 0 0 0
43 - CABLE TV TOTAL OPERATING COSTS 0 0 0 0 0
43 - CABLE TV TOTAL OTHER EXPENDITURES 0 0 0 0 0
43 - CABLE TV TOTAL CAPITAL OUTLAY 0 0 0 0 0
43 - CABLE TV TOTAL TRANSFERS 0 0 0 0 0
43 - CABLE TV EXPENDITURES 0 0 0 0 0
44 - AQUATIC SWIM CENTER TOTAL PERSONNEL SERVICES 326,129 331,291 345,280 322,150 323,295
44 - AQUATIC SWIM CENTER TOTAL OPERATING COSTS 235,556 271,656 205,702 234,550 243,275
44 - AQUATIC SWIM CENTER TOTAL OTHER EXPENDITURES 11,863 10,016 9,007 6,900 6,750
44 - AQUATIC SWIM CENTER TOTAL EXPENDITURES 0 0 0 0 0
44 - AQUATIC SWIM CENTER TOTAL EXPENDITURES 56,040 48,778 53,575 59,000 60,000
44 - AQUATIC SWIM CENTER TOTAL CAPITAL OUTLAY 0 26,494 6,153 20,000 235,000
44 - AQUATIC SWIM CENTER EXPENDITURES 629,588 688,235 619,716 642,600 868,320
45 - APPLE VALLEY SENIOR CENTER TOTAL PERSONNEL SERVICES 300,951 300,360 308,997 314,805 316,600
45 - APPLE VALLEY SENIOR CENTER TOTAL OPERATING COSTS 67,318 70,815 72,065 69,050 71,310
45 - APPLE VALLEY SENIOR CENTER TOTAL OTHER EXPENDITURES 124 670 126 800 800
45 - APPLE VALLEY SENIOR CENTER TOTAL EXPENDITURES 0 0 0 0 0
45 - APPLE VALLEY SENIOR CENTER TOTAL CAPITAL OUTLAY 3,113 38,930 18,755 15,000 27,000
45 - APPLE VALLEY SENIOR CENTER EXPENDITURES 371,505 410,775 399,943 399,655 415,710
47 - INSURANCE TOTAL PERSONNEL SERVICES 11,366 11,976 2,749 6,200 12,000
47 - INSURANCE TOTAL OPERATING COSTS 125
47 - INSURANCE TOTAL OTHER EXPENDITURES 288,000 303,000 313,150 313,150 313,150
47 - INSURANCE EXPENDITURES 299,366 314,976 316,024 319,350 325,150
48 - CONTINGENCY & TRANSFERS TOTAL PERSONNEL SERVICES 180 0
48 - CONTINGENCY & TRANSFERS TOTAL OPERATING COSTS 21,471 18,976 0
48 - CONTINGENCY & TRANSFERS TOTAL OTHER EXPENDITURES 0 0 0 99,645 164,420
48 - CONTINGENCY & TRANSFERS TOTAL TRANSFERS 4,849,700 5,509,100 4,963,000 3,798,000 3,623,000
48 - CONTINGENCY & TRANSFERS EXPENDITURES 4,871,171 5,528,255 4,963,000 3,897,645 3,787,420
76 - FIRE RELIEF TOTAL PERSONNEL SERVICES 0 0
76 - FIRE RELIEF TOTAL OPERATING COSTS 1,609 750 740 2,200 1,000
76 - FIRE RELIEF TOTAL OTHER EXPENDITURES 541,408 526,781 551,681 537,930 542,223
76 - FIRE RELIEF EXPENDITURES 543,017 527,531 552,421 540,130 543,223
Grand Total 30,835,920 32,783,462 33,629,053 33,156,255 34,029,360
30
CITY OF APPLE VALLEY
2020-2021 GENERAL FUND SUMMARY
EXPENSES BY DEPARTMENT AND TYPE
Department Object
Account
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
41 - RECREATION SELF-SUPPORTED PROG TOTAL PERSONNEL SERVICES 56,040 56,040 57,275 57,275
41 - RECREATION SELF-SUPPORTED PROG TOTAL OPERATING COSTS 133,295 128,795 139,020 134,520
41 - RECREATION SELF-SUPPORTED PROG TOTAL OTHER EXPENDITURES 7,400 7,400 7,300 7,300
41 - RECREATION SELF-SUPPORTED PROG TOTAL EXPENDITURES 4,500 4,500 4,500 4,500
41 - RECREATION SELF-SUPPORTED PROG EXPENDITURES 201,235 196,735 208,095 203,595
42 - AV COMMUNITY CENTER TOTAL PERSONNEL SERVICES 205,210 205,210 209,590 209,590
42 - AV COMMUNITY CENTER TOTAL OPERATING COSTS 108,200 108,200 125,050 125,050
42 - AV COMMUNITY CENTER TOTAL OTHER EXPENDITURES 4,000 4,000 4,000 4,000
42 - AV COMMUNITY CENTER TOTAL EXPENDITURES
42 - AV COMMUNITY CENTER TOTAL EXPENDITURES
42 - AV COMMUNITY CENTER TOTAL CAPITAL OUTLAY 16,000 6,000
42 - AV COMMUNITY CENTER EXPENDITURES 333,410 323,410 338,640 338,640
43 - CABLE TV TOTAL PERSONNEL SERVICES
43 - CABLE TV TOTAL OPERATING COSTS
43 - CABLE TV TOTAL OTHER EXPENDITURES
43 - CABLE TV TOTAL CAPITAL OUTLAY
43 - CABLE TV TOTAL TRANSFERS
43 - CABLE TV EXPENDITURES
44 - AQUATIC SWIM CENTER TOTAL PERSONNEL SERVICES 332,320 332,320 336,340 336,340
44 - AQUATIC SWIM CENTER TOTAL OPERATING COSTS 233,075 233,075 235,300 235,300
44 - AQUATIC SWIM CENTER TOTAL OTHER EXPENDITURES 6,750 6,750 8,500 8,500
44 - AQUATIC SWIM CENTER TOTAL EXPENDITURES
44 - AQUATIC SWIM CENTER TOTAL EXPENDITURES 60,000 60,000 60,000 60,000
44 - AQUATIC SWIM CENTER TOTAL CAPITAL OUTLAY 0 0
44 - AQUATIC SWIM CENTER EXPENDITURES 632,145 632,145 640,140 640,140
45 - APPLE VALLEY SENIOR CENTER TOTAL PERSONNEL SERVICES 319,400 319,400 336,850 336,850
45 - APPLE VALLEY SENIOR CENTER TOTAL OPERATING COSTS 83,560 63,560 98,910 98,910
45 - APPLE VALLEY SENIOR CENTER TOTAL OTHER EXPENDITURES 800 800 800 800
45 - APPLE VALLEY SENIOR CENTER TOTAL EXPENDITURES
45 - APPLE VALLEY SENIOR CENTER TOTAL CAPITAL OUTLAY 20,000 20,000
45 - APPLE VALLEY SENIOR CENTER EXPENDITURES 423,760 403,760 436,560 436,560
47 - INSURANCE TOTAL PERSONNEL SERVICES 12,000 12,000 12,000 12,000
47 - INSURANCE TOTAL OPERATING COSTS
47 - INSURANCE TOTAL OTHER EXPENDITURES 322,500 312,500 335,000 325,000
47 - INSURANCE EXPENDITURES 334,500 324,500 347,000 337,000
48 - CONTINGENCY & TRANSFERS TOTAL PERSONNEL SERVICES
48 - CONTINGENCY & TRANSFERS TOTAL OPERATING COSTS
48 - CONTINGENCY & TRANSFERS TOTAL OTHER EXPENDITURES 50,490 40,490 50,490 40,490
48 - CONTINGENCY & TRANSFERS TOTAL TRANSFERS 3,732,000 3,732,000 3,862,000 3,862,000
48 - CONTINGENCY & TRANSFERS EXPENDITURES 3,782,490 3,772,490 3,912,490 3,902,490
76 - FIRE RELIEF TOTAL PERSONNEL SERVICES
76 - FIRE RELIEF TOTAL OPERATING COSTS 1,000 1,000 1,000 1,000
76 - FIRE RELIEF TOTAL OTHER EXPENDITURES 546,500 546,500 560,000 560,000
76 - FIRE RELIEF EXPENDITURES 547,500 547,500 561,000 561,000
Grand Total 35,708,744 35,385,705 36,748,777 36,953,781
31
Notes:
32
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 01 1005 Mayor & City
Council
DESCRIPTION OF ACTIVITY
Mayor and Council reflects the expenses required to operate and maintain the Apple
Valley City Council function. The Council is the policy-making body that governs the
City and determines the scope of services provided by the City and the price of services
to residents and service users. The individual members also represent the City on
various joint powers boards and organizations including but not limited to: the League of
Minnesota Cities, the National League of Cities, Metro Cities, the Municipal Legislative
Commission, Metropolitan Airports Commission Noise Oversight Committee, Minnesota
Valley Transit Authority, Dakota Communications Center Board, ALF Ambulance,
Metropolitan Council Livable Communities Advisory Committee, Minnesota Mayors
Association, and Apple Valley Fire Relief Association.
MAJOR OBJECTIVES FOR 2020 and 2021
The councilmembers covered under this company consider policy issues throughout the
year and provide direction to staff. The Council meets regularly twice per month with
special meetings called as needed.
1.Provide policy directives for various issues pertaining to the governance of the
City and its residents.
2.Determine appropriate services and taxation levels for each year’s budgets.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2016 2017 2018 2019 2020 2021
Residents represented 51,338 52,361 Tbd Tbd Tbd Tbd
City Market Value (in 1000’s) 4,694,056 4,890,750 5,280,179 5,781,638 6,184,821 Tbd
Gen Fund Budget overseen 30,283,220 31,504,315 33,156,255 33,796,940 35,236,285 35,236,285
Total All Budgeted Funds $72 million $73 million $84 million $84 million $89 million $89 million
Moody’s Bond Rating Aaa Aaa Aaa Aaa Aaa Aaa
Standard & Poor’s Bond Rating AAA AAA AAA AAA AAA AAA
Parcels within the City 18,015 18,012 18,232 18,293 18,321 Tbd
# Residential parcels 17,517 17,531 17,750 17,811 17,839 Tbd
# Homesteaded parcels 15,221 14,760 15,417 15,199 15,303 Tbd
Regular Status
Personnel Schedule –FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Councilmember 5 5 5 5 5 5
33
Summary Budget
Department 01 Mayor & Council
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Expenditures:
Salaries & Wages 45,804 46,849 48,027 49,695 49,365 53,755 55,280
Emp. Benefits 70,854 68,716 71,450 76,270 73,135 73,465 78,425
Supplies 598 966 744 655 725 725 725
Contractual Serv.743 3,080 2,922 3,120 3,120 3,120 3,120
Training/Travel/Dues 15,499 18,338 19,276 27,635 27,790 27,790 27,790
Other Exp.- 150 188 - - -
Capital outlay - - - - - -
Total Exp.133,498 138,100 142,606 157,375 154,135 158,855 165,340
Net provision to (use of)
general revenues (133,498) (138,099) (142,607) (157,375) (154,135) (158,855) (165,340)
2020 CAPITAL OUTLAY
None
2021 CAPITAL OUTLAY
None
34
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
MAYOR & CITY COUNCIL
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 45,804 46,849 48,027 47,925 23,288 52,275 52,275 53,755 53,755
6123 - SALARY-OTHER 1,440 1,480 1,480 1,525 1,525
6105 - SALARIES AND WAGES 45,804 46,849 48,027 49,365 23,288 53,755 53,755 55,280 55,280
6138 - MEDICARE 545 663 626 715 278 780 780 800 800
6139 - FICA 1,120 1,540 1,392 1,925 568 2,090 2,090 2,150 2,150
6141 - PENSIONS-PERA 2,502 2,560 2,624 2,925 1,272 3,190 3,190 3,280 3,280
6142 - WORKERS COMPENSATION 112 150 162 170 87 210 210 225 225
6145 - MEDICAL INSURANCE 58,106 60,895 66,660 73,800 27,950 73,595 73,595 78,370 78,370
6146 - DENTAL INSURANCE 5,932 6,626 6,860 2,896
6147 - LIFE INSURANCE-BASIC 30 30 30 14
6148 - LIFE INSURANCE-SUPP/DEPEND 2,506 3,042 2,638 1,921
6170 - EMPLOYEE PAID PREMIUMS -6,788 -9,543 -6,400 -3,357 -6,400 -6,400 -6,400 -6,400
6125 - EMPLOYEE BENEFITS 70,854 68,716 71,450 73,135 31,631 73,465 73,465 78,425 78,425
6100 - TOTAL PERSONNEL SERVICES 116,658 115,566 119,476 122,500 54,919 127,220 127,220 133,705 133,705
6210 - OFFICE SUPPLIES 256 251 135 200 119 200 200 200 200
6211 - SMALL TOOLS & EQUIPMENT 87 30 0 0
6229 - GENERAL SUPPLIES 256 685 608 525 362 525 525 525 525
6205 - SUPPLIES 598 966 744 725 481 725 725 725 725
6237 - TELEPHONE/PAGERS 143 3,018 2,922 3,000 1,417 3,000 3,000 3,000 3,000
6239 - PRINTING 600 62 0 120 0 120 120 120 120
6230 - CONTRACTUAL SERVICES 743 3,080 2,922 3,120 1,417 3,120 3,120 3,120 3,120
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 1,441 793 1,569 1,335 972 1,335 1,335 1,335 1,335
6276 - SCHOOLS/CONFERENCES/EXP OTHER 11,607 13,349 13,919 21,500 3,642 21,500 21,500 21,500 21,500
6277 - MILEAGE/AUTO ALLOWANCE 1,421 1,692 1,383 1,600 304 1,600 1,600 1,600 1,600
6278 - SUBSISTENCE ALLOWANCE 750 2,450 2,350 3,250 750 3,250 3,250 3,250 3,250
6280 - DUES & SUBSCRIPTIONS 280 55 55 105 0 105 105 105 105
6270 - TRNG/TRAVL/DUES/UNIF 15,499 18,338 19,276 27,790 5,667 27,790 27,790 27,790 27,790
6200 - TOTAL OPERATING COSTS 16,840 22,384 22,942 31,635 7,565 31,635 31,635 31,635 31,635
6310 - RENTAL EXPENSE 0 150 188 -150
6301 - OTHER EXPENDITURES 0 150 188 -150
6300 - TOTAL OTHER EXPENDITURES 0 150 188 -150
133,498 138,100 142,606 154,135 62,334 158,855 158,855 165,340 165,340
35
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 01: MAYOR & CITY COUNCIL - 1005
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Regular Employees 45,550 47,925 47,925 52,275 52,275 53,755 53,755
6123 Salary - Other 4,145 1,440 1,440 1,480 1,480 1,525 1,525
6138 Medicare 720 715 715 780 780 800 800
6139 FICA 1,935 1,925 1,925 2,090 2,090 2,150 2,150
6141 Pension - PERA 2,950 2,925 2,925 3,190 3,190 3,280 3,280
6142 Work Comp Ins 165 170 170 210 210 225 225
6145 Hospital & Life Insurance 70,500 73,800 73,800 73,595 73,595 78,370 78,370
6170 Employee Paid Premiums - (6,400) (6,400) (6,400) (6,400) (6,400) (6,400)
Position Changes - - - - - - -
Total 125,965 122,500 122,500 127,220 127,220 133,705 133,705
6210 OFFICE SUPPLIES
145 200 200 200 200 200 200
Total 145 200 200 200 200 200 200
6229 GENERAL SUPPLIES
Miscellaneous 385 400 225 400 400 400 400
Council Shirts 125 125 125 125 125 125 125
Total 510 525 350 525 525 525 525
6237 TELEPHONE/PAGERS
Mobile Phone 3,000 3,000 3,000 3,000 3,000 3,000 3,000
Total 3,000 3,000 3,000 3,000 3,000 3,000 3,000
6239 PRINTING/PUBLISHING
Miscellaneous (Business Cards)120 120 120 120 120 120 120
Total 120 120 120 120 120 120 120
6275 SCHOOL/CONF/EXP - LOCAL
Includes LMC, AMM, and 1,000 725 335 725 725 725 725
other General Conference 130 130 130 130 130 130 130
and Workshop Expenses 350 130 200 130 130 130 130
- 350 350 350 350 350 350
Total 1,480 1,335 1,015 1,335 1,335 1,335 1,335
6276 SCHOOL/CONF/EXP - OTHER
LMC Annual 3,000 3,000 900 3,000 3,000 3,000 3,000
NLC Spring (DC) 6,000 6,000 4,030 6,000 6,000 6,000 6,000
NLC Fall 10,000 10,000 4,000 10,000 10,000 10,000 10,000
NLC Board / Board Committees 2,000 2,000 2,000 2,000 2,000 2,000 2,000
Mayor's Association 500 500 500 500 500 500 500
Total 21,500 21,500 11,430 21,500 21,500 21,500 21,500
6277 MILEAGE ALLOWANCE
Miscellaneous Mileage 1,400 1,600 1,500 1,600 1,600 1,600 1,600
Total 1,400 1,600 1,500 1,600 1,600 1,600 1,600
6278 SUBSISTANCE ALLOWANCE
NLC Spring (DC) @ 500 1,500 1,500 1,100 1,500 1,500 1,500 1,500
NLC Fall @ $250 1,000 1,000 1,000 1,000 1,000 1,000 1,000
NLC Board/ Board Committees - 150 150 150 150 150 150
LMC Annual @ $150 600 600 150 600 600 600 600
Other Conferences 50 - - - - - -
Total 3,150 3,250 2,400 3,250 3,250 3,250 3,250
6280 DUES & SUBSCRIPTIONS
Mayor Association Dues 25 25 25 25 25 25 25
Miscellaneous 80 80 80 80 80 80 80
Total 105 105 105 105 105 105 105
Total Net of Personnel 31,410 31,635 20,120 31,635 31,635 31,635 31,635
TOTAL EXPENSES 157,375$ 154,135$ 142,620$ 158,855$ 158,855$ 165,340$ 165,340$
36
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 02 1010 Administration
DESCRIPTION OF ACTIVITY
Administration reflects the expenses involved in the general administration of the City and
its services. In addition to the activities involved in serving the City Council to carry out its
directives and providing the ultimate supervisory authority for all of the individual
departments, the Administration Department also has direct management responsibilities
for information technologies, cable television, general City communications functions,
budget development and management, capital improvement planning, website
management, physical facility planning, energy management, facility security
coordination, airport noise complaint coordination, and generally all issues that do not fall
directly into individual departments.
MAJOR OBJECTIVES FOR 2020 and 2021
1. Develop balanced 2020 budget within financial parameters set by City Council.
2. Administer Council directives for service levels in response to economic
conditions.
3. Develop 2020-2024 Capital Improvements Program.
4. Administer Municipal Center Lower Level Finishing project.
5. Continue integration of City website design and utilities into department
operations and activities to enhance customer experience with website.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2016 2017 2018 2019 2020 2021
Full-time Employees 187 187 191 191
Gen Fund Budget Managed $30,283,220 $31,504,315 $33,156,255 $33,796,940 $35,236,285 $35,236,285
Total All Budgeted Funds $ 72 million $ 73 million $ 84 million $ 84 million $ 89 million $ 89 million
Moody’s Bond Rating Aaa Aaa Aaa Aaa Aaa Aaa
Standard & Poor’s Bond
Rating
AAA AAA AAA AAA AAA AAA
Regular Status
Personnel Schedule –FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
City Administrator 1 1 1 1 1 1
Asst. City Administrator 1 1 1 1 1 1
Dept. Specialist 1 1 1 1 1 1
Communication Specialist 1 1
Temporary Status
Personnel
Schedule
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
None
37
Summary Budget
Department 02 Administration
2016
Actual
2017
Actual
2018
Actual
2018
Adopted
2019
Proposed
2020
Proposed
2021
Proposed
Revenue:
Expenditures:
Salaries & Wages
Emp. Benefits
Supplies
Contractual Serv.
Training/Travel/Dues
Total Expense
Net provision to (use of )
general revenues
305,853
108,172
87
2,006
13,732
320,142
107,208
26
1,940
11,087
331,449
111,665
995
1,808
14,814
342,835
115,110
265
1,950
15,330
353,620
112,845
265
2,000
14,695
454,800
101,735
265
2,000
14,800
479,180
139,010
265
2,000
14,800
429,850 440,403 460,731 475,490 483,425 573,600 635,255
(429,850)
(440,403)
(460,731)
(475,490)
(483,425)
(613,140)
(635,255)
2020 CAPITAL OUTLAY
None
2021 CAPITAL OUTLAY
None
38
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
ADMINISTRATION
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 309,895 320,363 335,774 338,085 165,493 438,530 438,530 456,635 456,635
6113 - OVERTIME-REGULAR EMPLOYEES 0 817 0 0 0
6122 - COMP REQUEST -4,041 -1,038 -4,326 -149
6123 - SALARY-OTHER 15,535 16,270 16,270 22,545 22,545
6105 - SALARIES AND WAGES 305,853 320,142 331,449 353,620 165,344 454,800 454,800 479,180 479,180
6138 - MEDICARE 4,260 4,530 4,624 5,170 2,309 5,425 5,425 6,950 6,950
6139 - FICA 16,649 18,093 18,320 20,185 9,872 21,035 21,035 26,425 26,425
6141 - PENSIONS-PERA 22,939 24,011 24,774 26,750 12,327 28,045 28,045 35,940 35,940
6142 - WORKERS COMPENSATION 1,629 1,593 1,740 1,895 919 2,080 2,080 2,835 2,835
6144 - LONG-TERM DISABILITY INSURANCE 847 642 669 985 307 1,030 1,030 1,320 1,320
6145 - MEDICAL INSURANCE 56,916 61,243 66,964 65,760 30,028 52,020 52,020 73,440 73,440
6146 - DENTAL INSURANCE 3,996 4,518 4,694 2,201
6147 - LIFE INSURANCE-BASIC 18 18 18 8
6148 - LIFE INSURANCE-SUPP/DEPEND 917 915 915 429
6170 - EMPLOYEE PAID PREMIUMS -8,354 -11,053 -7,900 -2,840 -7,900 -7,900 -7,900 -7,900
6125 - EMPLOYEE BENEFITS 108,172 107,208 111,665 112,845 55,559 101,735 101,735 139,010 139,010
6100 - TOTAL PERSONNEL SERVICES 414,025 427,350 443,114 466,465 220,903 556,535 556,535 618,190 618,190
6210 - OFFICE SUPPLIES 87 26 27 190 34 190 190 190 190
6211 - SMALL TOOLS & EQUIPMENT 0 0 99 0
6229 - GENERAL SUPPLIES 0 0 869 75 0 75 75 75 75
6205 - SUPPLIES 87 26 995 265 34 265 265 265 265
6237 - TELEPHONE/PAGERS 1,352 1,237 1,111 1,200 358 1,200 1,200 1,200 1,200
6239 - PRINTING 654 703 697 800 697 800 800 800 800
6230 - CONTRACTUAL SERVICES 2,006 1,940 1,808 2,000 1,055 2,000 2,000 2,000 2,000
6260 - REPAIRS AND MAINTENA 0 0 0 0 0
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 1,355 1,548 1,508 1,840 1,154 1,840 1,840 1,840 1,840
6276 - SCHOOLS/CONFERENCES/EXP OTHER 4,764 1,914 5,178 4,850 960 4,950 4,950 4,950 4,950
6277 - MILEAGE/AUTO ALLOWANCE 4,640 4,620 4,620 4,670 2,310 4,670 4,670 4,670 4,670
6278 - SUBSISTENCE ALLOWANCE 400 350 750 600 0 600 600 600 600
6280 - DUES & SUBSCRIPTIONS 2,573 2,655 2,758 2,735 1,524 2,740 2,740 2,740 2,740
6270 - TRNG/TRAVL/DUES/UNIF 13,732 11,087 14,814 14,695 5,948 14,800 14,800 14,800 14,800
6200 - TOTAL OPERATING COSTS 15,824 13,053 17,617 16,960 7,038 17,065 17,065 17,065 17,065
6301 - OTHER EXPENDITURES 0 0 0 0
6300 - TOTAL OTHER EXPENDITURES 0 0 0 0
429,849 440,403 460,731 483,425 227,941 573,600 573,600 635,255 635,255
39
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 02: ADMINISTRATION - 1010
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Regular Employees 326,530 338,085 338,085 357,720 357,720 378,715 378,715
6110 Add Comm Specialist (All Costs)- - - 80,810 80,810 115,035 115,035
6123 Salaries - Other 16,305 15,535 15,535 16,270 16,270 17,165 17,165
6138 Medicare 4,970 5,170 5,170 5,425 5,425 5,740 5,740
6139 FICA 19,740 20,185 20,185 21,035 21,035 21,260 21,260
6141 Pension - PERA 25,715 26,750 26,750 28,045 28,045 29,695 29,695
6142 Work Comp Insurance 1,770 1,895 1,895 2,080 2,080 2,310 2,310
6144 Long-term Disability Insurance 945 985 985 1,030 1,030 1,090 1,090
6145 Hospital & Life Insurance 61,970 65,760 65,760 52,020 52,020 55,080 55,080
6170 Employee Paid Premiums - (7,900) (7,900) (7,900) (7,900) (7,900) (7,900)
Total 457,945 466,465 466,465 556,535 556,535 618,190 618,190
6210 OFFICE SUPPLIES
Miscellaneous 190 190 100 190 190 190 190
Total 190 190 100 190 190 190 190
6229 GENERAL SUPPLIES
Various 75 75 75 75 75 75 75
Total 75 75 75 75 75 75 75
6237 TELEPHONE/PAGERS
Mobile Phones 1,200 1,200 1,200 1,200 1,200 1,200 1,200
Total 1,200 1,200 1,200 1,200 1,200 1,200 1,200
6239 PRINTING/PUBLISHING
Various 750 800 800 800 800 800 800
Total 750 800 800 800 800 800 800
6275 SCHOOL/CONF/EXP - LOCAL
Workshops/Meetings 1,100 700 700 700 700 700 700
Other Local Training - 140 140 140 140 140 140
Other Local Training 1,480 1,000 1,000 1,000 1,000 1,000 1,000
Total 2,580 1,840 1,840 1,840 1,840 1,840 1,840
6276 SCHOOL/CONF/EXP - OTHER
NLC Fall 1,500 1,500 1,500 1,600 1,600 1,600 1,600
LMC 600 600 1,000 600 600 600 600
ICMA 1,750 1,750 1,750 1,750 1,750 1,750 1,750
MCMA (1 attendee @ $880)1,000 1,000 - 1,000 1,000 1,000 1,000
Total 4,850 4,850 4,250 4,950 4,950 4,950 4,950
6277 MILEAGE ALLOWANCE
Car Allowance ($385 per month)4,620 4,620 4,620 4,620 4,620 4,620 4,620
Other Mileage 50 50 50 50 50 50 50
Total 4,670 4,670 4,670 4,670 4,670 4,670 4,670
6278 SUBSISTANCE ALLOWANCE
NLC Fall 250 250 250 250 250 250 250
LMC (1 @ $150)150 150 100 150 150 150 150
ICMA 200 200 200 200 200 200 200
Total 600 600 550 600 600 600 600
6280 DUES & SUBSCRIPTIONS
MAMA 45 45 45 45 45 45 45
MCMA - Administrator 165 175 175 175 175 175 175
MCMA - Assistant 135 140 145 145 145 145 145
ICMA - Administrator 1,145 1,175 1,175 1,175 1,175 1,175 1,175
ICMA - Assistant 900 925 925 925 925 925 925
Other 15 - - - - - -
MPAL 25 25 25 25 25 25 25
Rotary 200 250 250 250 250 250 250
Total 2,630 2,735 2,740 2,740 2,740 2,740 2,740
Total Net of Personnel 17,545 16,960 16,225 17,065 17,065 17,065 17,065
TOTAL EXPENSES ABOVE 475,490$ 483,425$ 482,690$ 573,600$ 573,600$ 635,255$ 635,255$
40
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 03 1015 City Clerk/Elections
DESCRIPTION OF ACTIVITY
Carries out the duties of the City Clerk's office, as prescribed by State Statute, and manages all
functions of the office, including: serving as the Clerk to the City Council; preparing official
meeting agendas and minutes; publishing legal notices; conducting bid openings; processing
contracts and agreements; administering issuance of municipal licenses; filing insurance claims;
filing certified documents with the County and other agencies; coordinating the election process;
coordinating auctions; and maintaining official records and files for the City.
MAJOR OBJECTIVES FOR 2020 AND 2021
A primary objective for 2020 will be to prepare for and conduct the first City-administered
Presidential Primary Nomination as well as the State Primary and General Elections, including
securing polling sites, recruiting and training judges, training and testing election equipment,
ordering supplies, and coordinating the absentee ballot and early voting processes. In 2021, in
addition to the regular and recurring duties assigned to the City Clerk’s office, the 18th major
supplement of the Code of Ordinances will be prepared and distributed.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Adopted Projected Projected
Item 2016 2017 2018 2019 2020 2021
Agenda Packets & Minutes 24 24 24 24 24 24
Resolutions 243 215 219 200 200 200
Ordinances 22 12 16 14 14 14
Public Hearing Notices 41 36 38 40 40 40
Legal Ads 80 60 85 65 65 65
Licenses & Permits 358 336 346 320 340 320
Insurance Claims 46 55 69 50 50 50
Agreements/Contracts 121 133 116 110 110 110
Change Orders 17 21 24 20 20 20
Bid Openings 7 14 10 10 10 10
Elections 2 2 2 0 3 1
Total Voters - Primary 3,069 NA 8,781 NA 4,000 NA
Total Voters - General 29,853 NA 27,170 NA 28,000 NA
Election Day Regist.- Primary 125 NA 401 NA 300 NA
Election Day Regist - General 2,884 NA 1,942 NA 2,500 NA
Absentee Ballots - Primary 196 NA 1,199 NA 1,200 NA
Absentee Ballots - General 8,692 NA 7,759 NA 10,000 NA
CUP’s/IUP’s Filed 2 7 4 4 4 4
Vacations Filed 3 3 4 3 3 3
Auctions 6 6 6 5 5 5
Scanned Documents 21,800 27,660 21,855 20,000 15,000 20,000
41
Regular Status
Personnel Schedule – FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
City Clerk 1 1 1 1 1 1
Division Specialist 1 1 1 1 1 1
Part-time Status
Personnel Schedule – Hours (*)
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Election Assistants 0 0 1,500 0 1,600 0
Head Election Judges 0 1,600 0 2,300 0
Election Judges 0 4,800 0 6,800 0
(*) prior to 2016 election judges were paid
through contract services
Summary Budget
Department 03 - City Clerk / Elections
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
License:
4030 TOBACCO - 10,625 383 5,250 5,250 6,375 6,375
4031 TRASH COLLECTION 5,683 7,272 6,427 5,410 6,135 6,165 6,165
4033 FUEL 11,986 12,320 12,840 11,860 12,870 12,910 12,910
4034 LIQUOR / WINE 131,750 133,190 148,330 125,690 134,725 132,920 132,920
4035 BEER ON & OFF 11,720 3,425 3,520 5,600 6,100 5,400 5,400
4036 PEDDLER / SOLICITOR 11,480 12,253 9,346 8,375 11,480 11,050 11,050
4037 VENDING MACHINES 1,764 2,535 2,485 1,895 1,895 2,300 2,300
4038 MASSAGE THERAPY 5,300 5,997 6,385 3,445 6,295 5,480 5,480
4049 LICENSE-OTHER 4,567 3,995 2,333 3,855 4,310 3,575 3,575
8100 AUCTION SALES 18,844 10,120 18,924 20,400 20,400 20,400 21,000
203,094 201,732 210,972 191,780 209,460 206,575 207,175
Expenditures:
Salaries & Wages 176,800 145,537 202,941 202,965 166,165 334,285 179,710
Emp. Benefits 56,225 51,572 60,596 60,935 52,585 70,530 58,770
Supplies 2,102 1,782 31,184 49,700 950 3,200 1,000
Contractual Serv.71,203 6,448 73,945 83,150 10,600 13,400 9,850
Repairs & Maint.- 9,864 9,864 10,100 17,100 17,100 17,100
Training/Travel/Dues 59,860 62,267 59,437 63,950 66,213 64,683 68,650
Other Exp.1,612 - 2,236 3,000 - 3,600 -
Capital outlay 5,925 1,954 524 - - -
Total Exp 373,727 279,424 440,727 473,800 313,613 506,798 335,080
Net addition to (use of)
general revenues
(170,633) (77,692) (229,755) (282,020) (104,153) (300,223) (127,905)
2020 CAPITAL OUTLAY
42
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
CITY CLERK/ELECTIONS
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 149,202 143,974 160,870 158,435 76,523 164,840 164,840 171,570 171,570
6111 - SALARY PART-TIME 0 334 4,368 0 0
6112 - SALARY-SEASONAL TEMP 11,717 780 22,807 0 0 140,450 140,450 0 0
6113 - OVERTIME-REGULAR EMPLOYEES 15,835 551 15,737 3,000 149 24,000 24,000 3,000 3,000
6114 - OVERTIME PART-TIME EMPLOYEES 0 0 8 0
6122 - COMP REQUEST -439 -102 -850 0
6123 - SALARY-OTHER 4,730 4,995 4,995 5,140 5,140
6124 - OVERTIME-SEASONAL TEMP 486 0 0 0
6105 - SALARIES AND WAGES 176,800 145,537 202,941 166,165 76,671 334,285 334,285 179,710 179,710
6138 - MEDICARE 2,249 1,902 2,677 2,410 961 4,845 4,845 2,605 2,605
6139 - FICA 9,617 8,133 11,447 10,300 4,109 20,725 20,725 11,140 11,140
6141 - PENSIONS-PERA 12,243 10,635 13,271 12,465 5,750 14,540 14,540 13,480 13,480
6142 - WORKERS COMPENSATION 1,358 804 1,409 995 459 2,005 2,005 1,130 1,130
6144 - LONG-TERM DISABILITY INSURANCE 398 302 316 455 144 535 535 495 495
6145 - MEDICAL INSURANCE 27,683 33,877 35,688 32,760 14,443 34,680 34,680 36,720 36,720
6146 - DENTAL INSURANCE 2,664 3,012 3,129 0 1,467
6147 - LIFE INSURANCE-BASIC 12 12 12 6
6170 - EMPLOYEE PAID PREMIUMS -7,106 -7,353 -6,800 -2,002 -6,800 -6,800 -6,800 -6,800
6125 - EMPLOYEE BENEFITS 56,225 51,572 60,596 52,585 25,336 70,530 70,530 58,770 58,770
6100 - TOTAL PERSONNEL SERVICES 233,025 197,109 263,537 218,750 102,007 404,815 404,815 238,480 238,480
6210 - OFFICE SUPPLIES 1,003 576 1,882 550 82 1,750 1,750 550 550
6229 - GENERAL SUPPLIES 1,099 1,206 29,302 400 830 1,450 1,450 450 450
6205 - SUPPLIES 2,102 1,782 31,184 950 912 3,200 3,200 1,000 1,000
6231 - LEGAL SERVICES 0 164 0 0
6236 - ELECTION JUDGE PAYMENTS 63,601 0 60,239 0 0
6239 - PRINTING 4,622 3,357 3,529 6,600 1,632 9,350 9,350 5,700 5,700
6249 - OTHER CONTRACTUAL SERVICES 2,981 2,927 10,177 4,000 495 4,050 4,050 4,150 4,150
6230 - CONTRACTUAL SERVICES 71,203 6,448 73,945 10,600 2,127 13,400 13,400 9,850 9,850
6265 - REPAIRS-EQUIPMENT 0 9,864 9,864 17,100 0 17,100 17,100 17,100 17,100
6260 - REPAIRS AND MAINTENA 0 9,864 9,864 17,100 0 17,100 17,100 17,100 17,100
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 783 870 399 1,400 140 1,400 1,400 1,400 1,400
6276 - SCHOOLS/CONFERENCES/EXP OTHER 674 2,350 0 3,200 2,679 900 900 4,100 4,100
6277 - MILEAGE/AUTO ALLOWANCE 568 50 610 375 105 1,125 1,125 400 400
6278 - SUBSISTENCE ALLOWANCE 200 450 0 400 400 400 400 400 400
6280 - DUES & SUBSCRIPTIONS 57,636 58,547 58,429 60,838 28,039 61,262 60,858 62,756 62,350
6270 - TRNG/TRAVL/DUES/UNIF 59,860 62,267 59,437 66,213 31,362 65,087 64,683 69,056 68,650
6200 - TOTAL OPERATING COSTS 133,165 80,361 174,430 94,863 34,401 98,787 98,383 97,006 96,600
6310 - RENTAL EXPENSE 1,612 0 2,045 0 0 3,600 3,600 0 0
6333 - GENERAL-CASH DISCOUNTS 0 0 -1 0
6399 - OTHER CHARGES 0 0 192 0
6301 - OTHER EXPENDITURES 1,612 0 2,235 0 0 3,600 3,600 0 0
6300 - TOTAL OTHER EXPENDITURES 1,612 0 2,235 0 0 3,600 3,600 0 0
6720 - CAPITAL OUTLAY-FURNITURE & FIX 5,925 1,954 524 0 0
6701 - TOTAL CAPITAL OUTLAY 5,925 1,954 524 0 0
6700 - TOTAL CAPITAL OUTLAY 5,925 1,954 524 0 0
373,727 279,424 440,726 313,613 136,409 507,202 506,798 335,486 335,080
43
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 03: CITY CLERK/ELECTIONS - 1015
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6110 SALARIES
Regular Employees 150,865 158,435 158,435 164,840 164,840 171,570 171,570
6112 *Salary-Seasonal Temp 28,000 - - 38,000 38,000 - -
6112 *Head Judges 1,600 hours @ $13.00 - - - - - - -
6112 *Other Judges 4,800 hours @ $10.00 - - - - - - -
6112 *Head Judges 2,300 hours @ $13.50 - - - 31,050 31,050 - -
6112 *Other Judges 6,800 hours @ $10.50 - - - 71,400 71,400 - -
6113 Overtime - Reg 18,000 3,000 3,000 24,000 24,000 3,000 3,000
6123 Salaries - Other 6,100 4,730 4,730 4,995 4,995 5,140 5,140
6138 Medicare 3,675 2,410 2,410 4,845 4,845 2,605 2,605
6139 FICA 10,660 10,300 10,300 20,725 20,725 11,140 11,140
6141 Pension - PERA 12,900 12,465 12,465 14,540 14,540 13,480 13,480
6142 Work Comp Ins 1,470 995 995 2,005 2,005 1,130 1,130
6144 Long-term Disability Insurance 430 455 455 535 535 495 495
6145 Hospital & Life Insurance 31,800 32,760 32,760 34,680 34,680 36,720 36,720
6170 Employee Paid Premiums - (6,800) (6,800) (6,800) (6,800) (6,800) (6,800)
Position Changes - - - - - - -
Total 263,900 218,750 218,750 404,815 404,815 238,480 238,480
6210 OFFICE SUPPLIES
Miscellaneous 550 550 550 550 550 550 550
*Polling Place/Election Supplies 1,200 - - 1,200 1,200 - -
Total 1,750 550 550 1,750 1,750 550 550
6229 GENERAL SUPPLIES
Miscellaneous 450 400 400 450 450 450 450
Microsoft Surface or Similar Product - - - - - - -
*Polling Place Supplies & Signs &1,000 - - 1,000 1,000 - -
Various Election Supplies - - - - - - -
*3 AB Bin Storage Casters - - - - - - -
*3 Scanners, 2 Label Printers - - - - - - -
*E-Poll Book Systems 54 x $1,000 93,000 - - - - - -
*E-Poll Book Systems Grant Dollars (46,500) - - - - - -
Total 47,950 400 400 1,450 1,450 450 450
6236 ELECTION JUDGE PAYMENTS
*Election: Primary & General - - - - - - -
*Head Judges 1,600 hours @ $13.00 20,800 - - - - - -
*Other Judges 4,800 hours @ $10.00 48,000 - - - - - -
Total 68,800 - - - - - -
6239 PRINTING/PUBLISHING
Legal Notices 5,000 5,000 4,000 4,000 4,000 4,100 4,100
Dakota County Filing Fees 1,100 1,100 1,100 1,100 1,100 1,100 1,100
*Election Judge Manuals 1,000 - - 1,000 1,000 - -
*General Election Ballots 2,000 - - 2,000 2,000 - -
*Election Postal Verification Cards 750 - - 750 750 - -
Business Card Stock, Misc.500 500 500 500 500 500 500
Adjust to Trend - - - - - - -
Total 10,350 6,600 5,600 9,350 9,350 5,700 5,700
6249 OTHER CONTRACTUAL SERVICES
Update Codification of Ordinances 3,500 3,500 3,500 3,500 3,500 3,600 3,600
Host City Code on Web Site 500 500 500 550 550 550 550
Total 4,000 4,000 4,000 4,050 4,050 4,150 4,150
6265 REPAIRS - EQUIPMENT
Office Equipment Repairs 200 200 200 200 200 200 200
*Annual Maintenance for
Vote Tabulators (19 tabulators)- - - - - - -
Poll Pads (68)7,000 7,000 7,000 7,000 7,000 7,000
HAVA Equipment (16 machines)- - - - - - -
Dominion Election Equipment (16)9,900 9,900 9,900 9,900 9,900 9,900 9,900
Total 10,100 17,100 17,100 17,100 17,100 17,100 17,100
6275 SCHOOL/CONF/EXP - LOCAL
Workshops 900 900 900 900 900 900 900
Meetings 300 300 300 300 300 300 300
Other 200 200 200 200 200 200 200
Total 1,400 1,400 1,400 1,400 1,400 1,400 1,400
6276 SCHOOL/CONF/EXP - OTHER
MCFOA 900 900 900 900 900 1,800 1,800
IIMC - 2,300 2,300 - - 2,300 2,300
Total 900 3,200 3,200 900 900 4,100 4,100
6277 MILEAGE ALLOWANCE
Allowance, Clerk 375 375 375 375 375 400 400
*Mileage, Election Judges & Employees 750 - - 750 750 - -
Total 1,125 375 375 1,125 1,125 400 400
44
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 03: CITY CLERK/ELECTIONS - 1015
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACCT DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6278 SUBSISTENCE ALLOWANCE
MCFOA, IIMC, LMC 200 400 400 400 400 400 400
Total 200 400 400 400 400 400 400
6280 DUES & SUBSCRIPTIONS
IIMC 200 200 210 210 210 210 210
MCFOA 80 90 90 90 90 90 90
LMC Directory 70 70 70 70 70 70 70
Other 299 300 300 300 300 300 300
NLC Dues 3,813 3,928 3,928 3,928 3,928 4,045 4,045
LMC Dues 32,100 32,096 32,096 32,510 32,510 33,485 33,485
Metro Cities Dues 13,013 13,404 13,000 13,404 13,000 13,806 13,400
Municipal Legislative Commission 10,500 10,500 10,500 10,500 10,500 10,500 10,500
Minnesota Statutes - - - - - - -
Minnesota Rules - - - - - - -
Dakota Co. Historical Society 250 250 250 250 250 250 250
AV Trademark - - 1,200 - - - -
Total 60,325 60,838 61,644 61,262 60,858 62,756 62,350
6310 RENTAL EXPENSE
*Polling Places 1,700 - - 2,000 2,000 - -
*Van/Trailer for Set-Up 1,300 - - 1,600 1,600 - -
Total 3,000 - - 3,600 3,600 - -
Total Net of Personnel 209,900 94,863 94,669 102,387 101,983 97,006 96,600
TOTAL EXPENSES 473,800$ 313,613$ 313,419$ 507,202$ 506,798$ 335,486$ 335,080$
45
Notes:
46
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 – General Fund 04 1020/1021 Human Resources/Front Desk
DESCRIPTION OF ACTIVITY
The Human Resources Department serves as a strategic partner in support of the City’s mission to
promote a team philosophy within the organization and develop a quality workplace together.
Our core services and competencies include recruitment and staffing, employee relations,
organizational and employee development, safety and health programs, compensation and benefits,
payroll, policy and procedure development and administration, and regulatory compliance.
MAJOR OBJECTIVES FOR 2020 / 2021
• Implement laser fiche personnel scanning and onboarding workflows
• Initiate NEOGOV hiring requisition and approval process
• Establish City-wide safety committee
IMPACT MEASURES / PERFORMANCE INDICATORS
ITEM
Actual
2016
Actual
2017
Actual
2018
Projected
2019
Projected
2020
Projected
2021
PERFORMANCE INDICATORS
Employment actions processed 430 443 404 440 440 440
New hires 194 205 182 200 200 200
Rehires 174 174 183 180 180 180
Other: promotion, transfer, status change, term 62 64 39 60 60 60
Employment applications processed 2,079 2,378 1,980 2,400 2,400 2,400
Checks generated 11,629 10,937 10,879 11,000 11,250 11,250
W-2s generated 729 766 735 750 750 750
Section 125 enrollment savings $34,323 $24,269 $31,099 $32,000 $32,000 $32,000
Benefit enrollments/changes processed
Mid-year 77 107 76 75 75 75
New year open enrollment: medical/dental/life 108 150 115 109 100 100
1094-Cs generated 201 200 233 250 250 250
ITEM
Actual
2016
Actual
2017
Actual
2018
Projected
2019
Projected
2020
Projected
2020
OUTCOME MEASURES
Days to fill vacancies 48 88 90 75 75 75
Turnover rate
Full-Time Regular 7.50% 8.90% 5.73% 6.00% 6.00% 6.00%
Part-Time Regular 6.00% 6.00% 0% 5.00% 5.00% 5.00%
Part-Time Liquor Operations 57.14% 40.00% 88.46% 40.00% 40.00% 40.00%
Paid-on-Call Firefighters 10.67% 10.67% 5.33% 10.00% 10.00% 10.00%
Performance review completion 100.00% 100.00% 100.00% 100.00% 100.00% 100.00%
Health claims experience 110.32% 130.18% 107.89% 100.00% 100.00% 100.00%
Safety metrics
Workers' comp. experience modifier 0.89 1.01 .95 .83 .85 .85
Days away from work 77 7 315 506 225 225
Restricted days 310 557 129 170 290 290
Volunteer Engagement
City-Wide Volunteer Hours 6,349 5,775 6,186 6,200 6,200 6,200
Equivalent Wages Value $149,582 $139,409 $152,732 $155,000 $155,000 $155,000
47
Regular Status
Personnel Schedule –FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
HUMAN RESOURCES MGR 1.0 1.0 1.0 1.0 1.0 1.0
DEPARTMENT SPECIALIST 1.0 1.0 1.0 1.0 1.0 1.0
HR COORDINATOR 1.0 1.0 1.0 1.0 1.0 1.0
PAYROLL COORDINATOR 1.0 1.0 1.0 1.0 1.0 1.0
RECEPTIONIST 1.0 1.0 1.0 1.0 1.0 1.0
Temporary Status
Personnel Schedule – Hours (Part Time)
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
None
Summary Budget
Department 04 Human Resources
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Expenditures:
Salaries & Wages 357,509 378,436 392,313 392,735 405,745 421,115 434,330
Emp. Benefits 120,463 118,968 120,228 130,345 136,475 138,790 145,550
Supplies 1,549 489 356 650 650 650 650
Contractual Serv.29,175 28,447 44,067 40,850 42,550 41,650 41,950
Training/Travel/Dues 4,014 4,142 3,406 5,695 5,545 5,545 5,645
Other Exp.21,756 22,426 27,754 32,300 32,200 32,200 32,700
Capital outlay 762 2,007 - - - -
534,467 553,670 590,130 602,575 623,165 639,950 660,825
Net addition to (use of )
general revenues
(534,467) (553,670) (590,130) (602,575) (623,165) (639,950) (660,825)
2020 CAPITAL OUTLAY:
None
2021 CAPITAL OUTLAY:
None
48
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
HUMAN RESOURCES/FRONT DESK
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 357,233 374,414 359,992 383,290 187,570 401,890 401,890 415,945 415,945
6112 - SALARY-SEASONAL TEMP 0 0 22,331 0 0
6113 - OVERTIME-REGULAR EMPLOYEES 3,761 5,598 11,221 5,500 4,833 6,000 6,000 6,000 6,000
6121 - INSURANCE CASH BENEFIT 2,520 2,880 2,220 1,080
6122 - COMP REQUEST -6,005 -4,457 -8,233 -1,891
6123 - SALARY-OTHER 16,955 13,225 13,225 12,385 12,385
6124 - OVERTIME-SEASONAL TEMP 0 0 4,781 0
6105 - SALARIES AND WAGES 357,509 378,436 392,313 405,745 191,593 421,115 421,115 434,330 434,330
6138 - MEDICARE 5,079 5,425 5,544 5,885 2,613 6,105 6,105 6,300 6,300
6139 - FICA 21,718 23,199 23,712 25,125 11,173 26,105 26,105 26,675 26,675
6141 - PENSIONS-PERA 26,624 28,167 27,150 30,430 14,288 31,590 31,590 32,575 32,575
6142 - WORKERS COMPENSATION 1,880 2,129 2,300 2,420 1,135 2,530 2,530 2,735 2,735
6144 - LONG-TERM DISABILITY INSURANCE 971 746 703 1,115 351 1,160 1,160 1,195 1,195
6145 - MEDICAL INSURANCE 54,405 51,889 60,325 73,800 28,657 73,600 73,600 78,370 78,370
6146 - DENTAL INSURANCE 6,639 6,626 6,894 0 3,668
6147 - LIFE INSURANCE-BASIC 30 30 27 14
6148 - LIFE INSURANCE-SUPP/DEPEND 3,116 3,208 1,392 482
6170 - EMPLOYEE PAID PREMIUMS -2,452 -7,820 -2,300 -3,587 -2,300 -2,300 -2,300 -2,300
6125 - EMPLOYEE BENEFITS 120,463 118,968 120,228 136,475 58,795 138,790 138,790 145,550 145,550
6100 - TOTAL PERSONNEL SERVICES 477,973 497,403 512,541 542,220 250,387 559,905 559,905 579,880 579,880
6210 - OFFICE SUPPLIES 1,491 429 356 500 406 500 500 500 500
6211 - SMALL TOOLS & EQUIPMENT 28 0 0 0
6229 - GENERAL SUPPLIES 29 60 0 150 0 150 150 150 150
6205 - SUPPLIES 1,549 489 356 650 406 650 650 650 650
6235 - CONSULTANT SERVICES 24,982 22,557 38,777 32,500 10,515 35,500 35,500 35,500 35,500
6238 - POSTAGE/UPS/FEDEX 0 0 0 50 0 50 50 50 50
6239 - PRINTING 420 600 0 500 425 500 500 500 500
6249 - OTHER CONTRACTUAL SERVICES 3,774 5,290 5,290 9,500 0 5,600 5,600 5,900 5,900
6230 - CONTRACTUAL SERVICES 29,175 28,447 44,067 42,550 10,940 41,650 41,650 41,950 41,950
6260 - REPAIRS AND MAINTENA 0 0 0 0 0
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 1,467 1,359 361 2,500 1,974 2,500 2,500 2,500 2,500
6276 - SCHOOLS/CONFERENCES/EXP OTHER 798 778 861 900 350 900 900 1,000 1,000
6277 - MILEAGE/AUTO ALLOWANCE 329 276 320 300 46 300 300 300 300
6280 - DUES & SUBSCRIPTIONS 1,420 1,729 1,864 1,845 1,454 1,845 1,845 1,845 1,845
6270 - TRNG/TRAVL/DUES/UNIF 4,014 4,142 3,406 5,545 3,824 5,545 5,545 5,645 5,645
6200 - TOTAL OPERATING COSTS 34,739 33,078 47,829 48,745 15,171 47,845 47,845 48,245 48,245
6399 - OTHER CHARGES 21,756 22,426 27,754 32,200 12,226 32,200 32,200 32,700 32,700
6301 - OTHER EXPENDITURES 21,756 22,426 27,754 32,200 12,226 32,200 32,200 32,700 32,700
6300 - TOTAL OTHER EXPENDITURES 21,756 22,426 27,754 32,200 12,226 32,200 32,200 32,700 32,700
6720 - CAPITAL OUTLAY-FURNITURE & FIX 0
6725 - CAPITAL OUTLAY-OFFICE EQUIP 0 762 2,007 0 1,738 0 0
6701 - TOTAL CAPITAL OUTLAY 0 762 2,007 0 1,738 0 0
6700 - TOTAL CAPITAL OUTLAY 0 762 2,007 0 1,738 0 0
534,467 553,670 590,130 623,165 279,521 639,950 639,950 660,825 660,825
49
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 04: HUMAN RESOURCES/FRONT DESK - 1020 & 1021
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROPOSED RECOMMEND PROPOSED RECOMMEND
SALARIES
6110 Regular Employees 374,570 383,290 383,290 401,890 401,890 415,945 415,945
6113 Overtime - Reg 4,000 5,500 8,000 6,000 6,000 6,000 6,000
6123 Salaries - Other 14,165 16,955 16,955 13,225 13,225 12,385 12,385
6138 Medicare 5,695 5,885 5,885 6,105 6,105 6,300 6,300
6139 FICA 24,350 25,125 25,125 26,105 26,105 26,675 26,675
6141 Pension - PERA 29,455 30,430 30,430 31,590 31,590 32,575 32,575
6142 Work Comp Ins 2,275 2,420 2,420 2,530 2,530 2,735 2,735
6144 Long-term Disability Insurance 1,070 1,115 1,115 1,160 1,160 1,195 1,195
6145 Hospital & Life Insurance 67,500 73,800 73,800 73,600 73,600 78,370 78,370
6170 Employee Paid Premiums - (2,300) (2,300) (2,300) (2,300) (2,300) (2,300)
Position Changes - - - - - - -
Total 523,080 542,220 544,720 559,905 559,905 579,880 579,880
6210 OFFICE SUPPLIES
Miscellaneous 500 500 500 500 500 500 500
Total 500 500 500 500 500 500 500
6229 GENERAL SUPPLIES
Miscellaneous 150 150 150 150 150 150 150
Total 150 150 150 150 150 150 150
6235 CONSULTANT SERVICES
Staff Training and Development 5,000 15,000 15,000 15,000 15,000 15,000 15,000
Short-term Disability case manager 3,000 3,000 3,000 3,000 3,000 3,000 3,000
Other (Special Legal)15,000 5,000 4,500 8,000 8,000 8,000 8,000
Other (Special Selection)5,000 5,000 4,500 5,000 5,000 5,000 5,000
Safety Consultant 4,500 4,500 6,300 4,500 4,500 4,500 4,500
Laserfiche Consultant 4,000 - - - - - -
Total 36,500 32,500 33,300 35,500 35,500 35,500 35,500
6238 POSTAGE/UPS/FEDEX
Courier/Other 50 50 50 50 50 50 50
Total 50 50 50 50 50 50 50
6239 PRINTING/PUBLISHING
City Wide Recruitment (Ads etc.)500 500 500 500 500 500 500
Total 500 500 500 500 500 500 500
6249 OTHER CONTRACTUAL SERVICES
NEOGov Software Maint 3,800 6,500 5,600 5,600 5,600 5,900 5,900
On-line benefits enrollment software - 3,000 - - - - -
Total 3,800 9,500 5,600 5,600 5,600 5,900 5,900
6275 SCHOOL/CONF/EXP - LOCAL
Staff Training and Development - - - - - - -
Misc Workshops 2,500 2,500 2,500 2,500 2,500 2,500 2,500
Total 2,500 2,500 2,500 2,500 2,500 2,500 2,500
6276 SCHOOL/CONF/EXP - OTHER
MPELRA Summer Conf 800 900 900 900 900 1,000 1,000
Total 800 900 900 900 900 1,000 1,000
6277 MILEAGE ALLOWANCE
Miscellaneous Mileage 550 300 300 300 300 300 300
Total 550 300 300 300 300 300 300
6280 DUES & SUBSCRIPTIONS
N/MPELRA 200 200 200 200 200 200 200
IPMA-National 150 150 150 150 150 150 150
IPMA-Local chapter 25 25 25 25 25 25 25
APA-National 220 220 220 220 220 220 220
APA-Local chapter 50 50 50 50 50 50 50
SHRM 200 200 200 200 200 200 200
MN Safety Council 525 525 525 525 525 525 525
Misc Publications 475 475 475 475 475 475 475
Total 1,845 1,845 1,845 1,845 1,845 1,845 1,845
6399 OTHER CHARGES
Recognition Program (1025-6399)5,000 5,000 5,000 5,000 5,000 5,000 5,000
Recognition Event (1025-6399)5,000 5,000 5,000 5,000 5,000 5,000 5,000
Employee Gatherings 200 200 200 200 200 200 200
Volunteer Coordinator Program 16,500 16,500 16,500 17,000 17,000 17,500 17,500
Wellness Program (To Self Ins Fund)- - - - - - -
Safety Committee 5,600 5,500 5,000 5,000 5,000 5,000 5,000
Total 32,300 32,200 31,700 32,200 32,200 32,700 32,700
Total Net of Personnel 79,495 80,945 77,345 80,045 80,045 80,945 80,945
TOTAL EXPENSES 602,575 623,165 622,065 639,950 639,950 660,825 660,825
50
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 05 1030 Information
Technology
DESCRIPTION OF ACTIVITY
The Information Technology division is responsible for enabling and enhancing efficient
business processes through the adoption and management of technology-related
resources. The division’s core services include user application support, workstation
provisioning and management, wired and wireless network and infrastructure
administration, software lifecycle management, security and risk management,
telecommunications administration, print and media management, and backup and
recovery services.
MAJOR OBJECTIVES FOR 2020
The employees covered under this company provide the daily care and maintenance to
the hardware, software, network infrastructure, and user support. In addition to the routine
daily assignments, major goals for 2020 include:
1. Upgrade and replace approximately 30 desktop computer workstations as
planned in the annual replacement cycle and lifecycle management plan.
2. Upgrade and replace approximately 9 network closet switches as anticipated
in the lifecycle management plan.
3. Upgrade server cluster host architecture.
4. Enhance IT office areas with redesigned ergonomic workspaces.
5. Upgrade and enhance wireless access system.
6. Assist various departments with line-of-business application
implementations and upgrades.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2016 2017 2018 2019 2020 2021
User accounts 250 265 270 285 290 300
Desktops and Laptops supported 278 266 272 275 300 305
Servers supported 32 30 30 32 32 30
Network nodes (firewalls, switches,
APs, WLCs, bridges, etc.)
60 64 68 74 76 80
Facilities or sites supported 20 20 20 20 20 20
Number of printers, copiers, scanners 80 78 76 70 70 70
Number of VoIP phones & devices 275 275 275 275 275 275
Software applications supported 130 148 163 180 190 190
Mobile devices supported 90 102 105 110 120 120
Help Desk requests resolved 954 988 1080 1100 1100 1100
51
Regular Status
Personnel Schedule –FTE’s
Adopted Adopted Adopted Proposed Proposed
Position Title 2017 2018 2019 2020 2021
IT Manager 1 1 1 1 1
Systems Analyst 2 2 2 2 2
IT Specialist 1 1 1 1 1
IT Support Technician - - *1 1 1
*-9 Months 1 1
Temporary Status Personnel Schedule
Adopted Adopted
Position Title 2017 2018 2019 2020 2021
Summer IT Intern 0 1 0 0 1
BUDGET SUMMARY:
Summary Budget
Department 05 Information Technology
2016 2017 2018 2018 2019 2020 2021
Actual Actual Adopted Adopted Adopted Proposed Proposed
Expenditures:
Salaries & Wages 302,078 259,368 348,791 355,935 443,180 459,545 483,830
Emp. Benefits 98,434 80,767 110,094 112,215 114,545 148,165 157,190
Supplies 6,570 8,630 6,261 11,000 9,800 7,800 6,800
Contractual Serv.187,913 84,212 205,797 197,965 217,455 267,505 229,205
Repairs & Maint.10,319 11,138 13,893 12,600 12,200 14,200 14,200
Training/Travel/Dues 13,594 13,935 16,936 23,460 24,160 25,810 27,010
Other Exp.8,380 8,230 7,976 8,200 8,000 9,050 9,050
Capital outlay 50,245 177,157 115,895 115,100 146,000 134,000 190,000
Net addition to (use of) general
revenues
677,532 643,438 825,643 836,475 975,340 1,066,075 1,117,285
CAPITAL OUTLAY:
2018 2019 2020 2021
ADOPTED ADOPTED PROPOSED PROPOSED
CAPITAL OUTLAY - OFFICE EQUIP CONT.- - -
Server/Workstation Hardware Upgrades 56,000 56,000 56,000 56,000
Cisco Core Switch Replacement - - 60,000 60,000
Cisco Networking Switch Upgrades/Replacements 16,000 12,000 16,000 60,000
Cisco Ironport Web/Email Appliance - - - -
Network Security/Firewall/VPN 12,000 8,000 - -
SAN (Storage Area Network)- 50,000 - -
Cisco Wireless Access Points/Mgmt.6,400 8,000 - 8,000
Cable Installation - - - 3,500
IT Server Racks & Furniture - 6,000 15,000 -
UPS Replacement - 6,000 - -
Enhanced Endpoint Security Licenses 8,000 - - 6,000
Email Archive Appliance 16,700 - - -
Total 115,100 146,000 147,000 193,500
52
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
INFORMATION TECHNOLOGY
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 292,007 246,387 341,506 422,960 173,216 436,510 436,510 460,945 460,945
6112 - SALARY-SEASONAL TEMP 0 3,334 2,792 0 274 0 0
6113 - OVERTIME-REGULAR EMPLOYEES 10,126 8,969 5,190 4,000 2,294 4,000 4,000 4,000 4,000
6121 - INSURANCE CASH BENEFIT 0 720 0 0
6122 - COMP REQUEST -55 -41 -697 0 -541
6123 - SALARY-OTHER 16,220 19,035 19,035 18,885 18,885
6105 - SALARIES AND WAGES 302,078 259,368 348,791 443,180 175,243 459,545 459,545 483,830 483,830
6138 - MEDICARE 4,090 3,634 4,847 5,395 2,430 6,665 6,665 7,015 7,015
6139 - FICA 17,489 15,539 20,724 23,055 10,388 28,495 28,495 30,000 30,000
6141 - PENSIONS-PERA 20,241 19,149 25,950 27,890 13,061 34,465 34,465 36,290 36,290
6142 - WORKERS COMPENSATION 1,569 1,294 1,884 2,060 994 2,645 2,645 2,930 2,930
6144 - LONG-TERM DISABILITY INSURANCE 805 493 675 1,025 322 1,265 1,265 1,330 1,330
6145 - MEDICAL INSURANCE 49,868 44,921 63,460 62,820 27,673 82,330 82,330 87,325 87,325
6146 - DENTAL INSURANCE 4,344 3,614 5,078 0 2,483
6147 - LIFE INSURANCE-BASIC 23 18 23 11
6148 - LIFE INSURANCE-SUPP/DEPEND 4 208 96 45
6170 - EMPLOYEE PAID PREMIUMS -8,102 -12,643 -7,700 -3,552 -7,700 -7,700 -7,700 -7,700
6125 - EMPLOYEE BENEFITS 98,434 80,767 110,094 114,545 53,855 148,165 148,165 157,190 157,190
6100 - TOTAL PERSONNEL SERVICES 400,512 340,136 458,885 557,725 229,098 607,710 607,710 641,020 641,020
6210 - OFFICE SUPPLIES 0 1,282 492 800 218 800 800 800 800
6211 - SMALL TOOLS & EQUIPMENT 5,904 7,205 5,467 8,000 2,961 8,000 6,000 8,000 6,000
6215 - EQUIPMENT-PARTS 244 7 13 148
6229 - GENERAL SUPPLIES 422 137 289 1,000 214 1,000 1,000 1,000 0
6205 - SUPPLIES 6,570 8,630 6,261 9,800 3,541 9,800 7,800 9,800 6,800
6235 - CONSULTANT SERVICES 6,553 2,433 14,471 16,000 1,115 63,400 63,400 20,400 20,400
6237 - TELEPHONE/PAGERS 19,422 17,970 22,926 19,500 9,200 20,100 20,100 20,100 20,100
6238 - POSTAGE/UPS/FEDEX 0 400 39 200 0 200 200 200 200
6239 - PRINTING 0 8,800 236 0 0
6240 - CLEANING SERVICE/GARBAGE 341 442 0 600 788 600 600 600 600
6249 - OTHER CONTRACTUAL SERVICES 161,597 54,168 168,125 181,155 84,284 194,205 183,205 187,905 187,905
6230 - CONTRACTUAL SERVICES 187,913 84,212 205,797 217,455 95,387 278,505 267,505 229,205 229,205
6265 - REPAIRS-EQUIPMENT 10,319 11,138 13,893 12,200 5,861 14,200 14,200 14,200 14,200
6260 - REPAIRS AND MAINTENA 10,319 11,138 13,893 12,200 5,861 14,200 14,200 14,200 14,200
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 2,395 691 40 4,900 0 6,400 6,400 6,400 6,400
6276 - SCHOOLS/CONFERENCES/EXP OTHER 7,651 7,659 10,668 11,400 1,222 11,400 11,400 12,000 12,000
6277 - MILEAGE/AUTO ALLOWANCE 3,448 3,512 3,537 4,260 1,650 4,260 4,260 4,260 4,260
6278 - SUBSISTENCE ALLOWANCE 0 250 500 600 250 750 750 750 750
6280 - DUES & SUBSCRIPTIONS 99 1,823 2,191 3,000 0 3,000 3,000 3,600 3,600
6270 - TRNG/TRAVL/DUES/UNIF 13,594 13,935 16,936 24,160 3,122 25,810 25,810 27,010 27,010
6200 - TOTAL OPERATING COSTS 218,395 117,916 242,887 263,615 107,911 328,315 315,315 280,215 277,215
6310 - RENTAL EXPENSE 7,886 7,886 7,886 8,000 3,943 9,050 9,050 9,050 9,050
6349 - LATE FEES/FINANCE CHARGES 84 344 0 0
6399 - OTHER CHARGES 410 0 90 0
6301 - OTHER EXPENDITURES 8,380 8,230 7,976 8,000 3,943 9,050 9,050 9,050 9,050
6300 - TOTAL OTHER EXPENDITURES 8,380 8,230 7,976 8,000 3,943 9,050 9,050 9,050 9,050
6725 - CAPITAL OUTLAY-OFFICE EQUIP 50,245 177,157 115,895 146,000 64,280 152,500 134,000 193,500 190,000
6701 - TOTAL CAPITAL OUTLAY 50,245 177,157 115,895 146,000 64,280 152,500 134,000 193,500 190,000
53
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
INFORMATION TECHNOLOGY
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6700 - TOTAL CAPITAL OUTLAY 50,245 177,157 115,895 146,000 64,280 152,500 134,000 193,500 190,000
677,532 643,438 825,643 975,340 405,233 1,097,575 1,066,075 1,123,785 1,117,285
54
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 05: INFORMATION TECHNOLOGY - 1030
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6110 SALARIES
Regular Employees 309,945 351,675 364,910 436,510 436,510 460,945 460,945
New Position 2019 - Includes Total Compensation - 71,285 36,608 - - - -
IT Staffing Position Upgrade Reorg 22,490 - - - - - -
6112 Salary-Seasonal Temp (Intern)10,000 - 1,500 - - - -
6113 Overtime - Reg 2,000 4,000 5,000 4,000 4,000 4,000 4,000
6123 Salaries - Other 11,500 16,220 16,220 19,035 19,035 18,885 18,885
6138 Medicare 4,690 5,395 5,395 6,665 6,665 7,015 7,015
6139 FICA 20,055 23,055 23,055 28,495 28,495 30,000 30,000
6141 Pension - PERA 24,260 27,890 27,890 34,465 34,465 36,290 36,290
6142 Work Comp Ins 1,725 2,060 2,060 2,645 2,645 2,930 2,930
6144 Long-term Disability Insurance 885 1,025 1,025 1,265 1,265 1,330 1,330
6145 Hospital & Life Insurance 60,600 62,820 62,820 82,330 82,330 87,325 87,325
6170 Employee Paid Premiums - (7,700) (7,700) (7,700) (7,700) (7,700) (7,700)
Position Changes - - - - - - -
Total 468,150 557,725 538,783 607,710 607,710 641,020 641,020
6210 OFFICE SUPPLIES
Miscellaneous Supplies 1,000 800 800 800 800 800 800
Total 1,000 800 800 800 800 800 800
6211 SMALL TOOLS & EQUIP.
Miscellaneous Equipment 8,000 8,000 8,000 8,000 6,000 8,000 6,000
Total 8,000 8,000 8,000 8,000 6,000 8,000 6,000
6229 GENERAL SUPPLIES
Miscellaneous Technology Items 2,000 1,000 1,000 1,000 1,000 1,000 -
Total 2,000 1,000 1,000 1,000 1,000 1,000 -
6235 CONSULTANT SERVICES
Miscellaneous 2,000 2,000 - - - - -
LOGIS - Network Services 3,000 14,000 10,000 14,000 14,000 14,000 14,000
OPG-3 Concierge Care Package - - 6,400 6,400 6,400 6,400 6,400
Information Security Audit - - - 43,000 43,000 - -
Total 5,000 16,000 16,400 63,400 63,400 20,400 20,400
6237 TELEPHONE/PAGERS
Cellular Phones or Stipends 3,000 3,000 3,300 3,600 3,600 3,600 3,600
Mobile Wireless Data 500 500 500 500 500 500 500
Primary Interface (Zayo/Frontier)16,000 16,000 16,000 16,000 16,000 16,000 16,000
Total 19,500 19,500 19,800 20,100 20,100 20,100 20,100
6238 POSTAGE/UPS/FEDEX
Shipping 100 200 200 200 200 200 200
Total 100 200 200 200 200 200 200
6240 CLEANING/GARBAGE SERVICES
Electronics Recycling 600 600 1,500 600 600 600 600
Total 600 600 1,500 600 600 600 600
6249 OTHER CONTRACTUAL SERVICES
Cisco Smartnet Maintenance 11,000 5,100 4,200 6,000 6,000 6,000 6,000
Microsoft Software Licensing 54,700 60,000 60,000 60,000 60,000 60,000 60,000
Laserfiche Annual Maintenance 21,300 22,000 22,000 22,000 22,000 22,000 22,000
Email Filter Maintenance (3yr begin 2017)- - 1,500 - - - -
Web Filter Maintenance (3yr begin 2014)10,000 2,600 2,600 2,600 2,600 2,600 2,600
Veeam Maintenance (5yr begin 2019)- 1,600 3,400 - - - -
PDQ Annual Maintenance - 4,500 4,500 4,500 4,500 4,500 4,500
AntiVirus Annual Maintenance 3,700 4,000 4,000 11,000 - 4,000 4,000
Vmware Maintenance (3yr begin 2019)4,600 4,600 13,000 - - - -
Server Software Maint. (WebHelpDesk, Ninite, Hyena)1,600 2,000 2,000 2,000 2,000 2,000 2,000
ESRI Software Maintenance (6 license)6,400 6,400 6,400 - - - -
Fiber Optic Locating Services (ISD196 + MPNexlevel)9,200 - - - - -
DC Broadband - 30,000 35,000 35,000 35,000 35,000 35,000
Hootsuite Annual Subscription 180 180 180 180 180 180 180
MailChimp Annual Subscription 360 360 360 360 360 360 360
Wufoo Annual Subscription 360 400 400 400 400 400 400
Smartsheet (Wunderlist) Annual Subscription 300 300 1,200 1,200 1,200 1,600 1,600
OET VPN Annual Subscription 265 265 265 265 265 265 265
Adobe Creative Cloud Subscription 600 600 600 600 600 600 600
Adobe Software Maintenance Subscription 2,700 2,700 2,700 3,000 3,000 3,000 3,000
AMAG Software Maintenance - - 6,000 2,000 2,000 2,000 2,000
IP Phone System Annual Maintenance 17,500 17,500 17,500 17,500 17,500 17,500 17,500
KnowBe4 Security Training (via LOGIS)2,400 2,400 2,400 2,400 2,400 2,400 2,400
Mobile Device Management Subscription 12,000 9,000 6,000 9,000 9,000 9,000 9,000
Web Hosting - CivicPlus 4,600 4,650 5,200 5,200 5,200 5,500 5,500
Agenda Management - NovusAGENDA 9,000 9,000 9,000 9,000 9,000 9,000 9,000
Total 172,765 190,155 210,405 194,205 183,205 187,905 187,905
6265 REPAIRS - EQUIPMENT
Konica-Minolta Service 10,000 10,000 12,000 12,000 12,000 12,000 12,000
HP Printer Managed Service 2,000 1,600 1,200 1,600 1,600 1,600 1,600
Other Not Contracted 600 600 - 600 600 600 600
Total 12,600 12,200 13,200 14,200 14,200 14,200 14,200
55
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 05: INFORMATION TECHNOLOGY - 1030
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6275 SCHOOL/CONF/EXP - LOCAL
IT Technical Training 2,500 2,500 3,000 2,500 2,500 2,500 2,500
Gov't/IT Workshops 900 900 900 900 900 900 900
End User Training (Office, Windows)1,500 1,500 - 3,000 3,000 3,000 3,000
Total 4,900 4,900 3,900 6,400 6,400 6,400 6,400
6276 SCHOOL/CONF/EXP - OTHER
National Tech Conferences - Mgr & Staff 10,700 11,400 11,400 11,400 11,400 12,000 12,000
Total 10,700 11,400 11,400 11,400 11,400 12,000 12,000
6277 MILEAGE ALLOWANCE
IT Mgr Car Allowance ($275 per month)3,300 3,300 3,300 3,300 3,300 3,300 3,300
IT Staff Mileage Remibursement ($20/each per mon 960 960 720 960 960 960 960
Total 4,260 4,260 4,020 4,260 4,260 4,260 4,260
6278 SUBSISTANCE ALLOWANCE
600 600 750 750 750 750 750
Total 600 600 750 750 750 750 750
6280 DUES & SUBSCRIPTIONS
Computer Based Training Nuggets Subscription 3,000 3,000 - 3,000 3,000 3,600 3,600
Total 3,000 3,000 - 3,000 3,000 3,600 3,600
6310 RENTAL EXPENSE
Multifunction Copiers (Municipal Center)8,200 8,000 7,900 9,050 9,050 9,050 9,050
Total 8,200 8,000 7,900 9,050 9,050 9,050 9,050
6725 CAPITAL OUTLAY - OFFICE EQUIP
Server/Workstation Hardware Upgrades 56,000 56,000 64,000 60,000 45,000 56,000 56,000
Cisco Core Switch Replacement - - - - - 60,000 60,000
Cisco Networking Switch Replacements 16,000 12,000 - 60,000 60,000 60,000 60,000
Network Security/Firewall/VPN 12,000 8,000 8,000 - - - -
SAN (Storage Area Network)- 50,000 60,000 - - - -
AMAG Card Access Software Upgrade - - - - - - -
Cisco Wireless Access Points/Mgmt.6,400 8,000 8,000 8,000 8,000 8,000 8,000
Cabling Installation (code to 6249)- - 2,500 3,500 - 3,500 -
IT Server Racks & Furniture - 6,000 - - - - -
Phone System Replacement - - - 15,000 15,000 - -
UPS Replacement - 6,000 4,000 - - - -
Enhanced Endpoint Security Licenses 8,000 - - 6,000 6,000 6,000 6,000
Email Archive Appliance 16,700 - 18,000 - - - -
Total 115,100 146,000 164,500 152,500 134,000 193,500 190,000
Total Net Non-Personnel 368,325 426,615 463,775 489,865 458,365 482,765 476,265
TOTAL EXPENSES 836,475 984,340 1,002,558 1,097,575 1,066,075 1,123,785 1,117,285
56
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 16 1060 General
Government
Buildings
DESCRIPTION OF ACTIVITY
General Government Buildings reflects the expenses required to operate and maintain
the Apple Valley Municipal Center, which includes both the City Hall portion and the
Police Facility portion of the building. The City Hall portion provides Class A office
space for Administration, City Council, City Clerk, Human Resources, Finance, Fire,
Information Technology, Building Inspections, Community Development, Engineering,
and Cable TV functions. It also serves as the main location for the City’s public
meetings including the City Council and Planning Commission. The Police Facility
portion provides office space for the Patrol, Investigations, Records, and Administration
functions. It contains secured spaces for the processing, temporary holding, and
questioning of criminal suspects.
MAJOR OBJECTIVES FOR 2020
The employees covered under this company provide the daily care and maintenance to
the building and grounds. Contractual services are utilized for tasks that cannot be
performed by the employees.
1. Evaluate maintenance practices and work assignments for improved
efficiency and potential cost savings.
2. Develop duty rotation to provide optimum maintenance.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2016 2017 2018 2019 2020 2021
Number of Buildings 1 1 1 1 1 1
Number of Total Sq. Ft. 73,500 73,500 73,500 73,500 73,500 73,500
Number of Finished Sq. Ft. 66,239 66,239 66,239 66,239 66,239 66,239
Number of Restrooms 12 12 12 12 12 12
Number of Locker/ Shower 4 4 4 4 4 4
Number of Snow/ Ice Events 40 40 40 40 40 40
Regular Status
Personnel Schedule –FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Maintenance Worker II 2 2 2 2 2 2
57
Temporary Status
Personnel Schedule
Adopted Adopted Adopted Adopted Proposed Proposed
Position
Title
2016 2017 2018 2019 2020 2021
None
Summary Budget
Department 16 General Government Buildings
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Vending Commissions- City Hall & AVCC 2,560 562 663 3,300 200 500 500
2,560 562 663 3,300 200 500 500
Expenditures:
Salaries & Wages 140,732 133,248 133,396 131,670 137,590 141,665 145,640
Emp. Benefits 49,623 46,896 51,944 51,600 56,710 59,400 62,560
Supplies 13,350 22,741 23,631 22,300 21,725 20,350 21,350
Contractual Serv.13,465 24,632 29,174 32,800 29,680 29,800 30,290
Utilities 80,741 90,311 93,639 81,500 78,500 80,720 80,780
Repairs & Maint.53,732 52,251 43,839 50,350 51,966 52,385 52,385
Training/Travel/Dues 548 562 819 800 750 750 750
Other Exp.(21) (6) 1,762 - - - -
Items for resale 3,200 2,571 691 2,700 100 - -
Capital outlay 81,391 53,965 6,763 2,620 2,620 2,620 2,620
Total Exp 436,762 427,171 385,658 376,340 379,641 387,690 396,375
Net Addition (use of) general revenues (434,202) (426,609) (384,995) (373,040) (379,441) (387,190) (395,875)
2020 CAPITAL OUTLAY
VERF Charges for Pool Vehicle $ 2,620
Included in Other Funds:
Future Capital Projects Fund:
2020 Lower Level Finishing $ 800,000
2021: DC Govt. Center Lot Overlay/ Reconfig $ 120,000
58
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
GENERAL GOVERNMENT BUILDINGS
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 133,943 127,967 129,192 126,870 61,140 130,595 130,595 134,490 134,490
6111 - SALARY PART-TIME 0
6113 - OVERTIME-REGULAR EMPLOYEES 8,652 7,321 7,910 7,000 4,670 7,200 7,200 7,200 7,200
6121 - INSURANCE CASH BENEFIT 540 540 0 0
6122 - COMP REQUEST -2,403 -2,580 -3,706 -1,271
6123 - SALARY-OTHER 3,720 3,870 3,870 3,950 3,950
6105 - SALARIES AND WAGES 140,732 133,248 133,396 137,590 64,539 141,665 141,665 145,640 145,640
6138 - MEDICARE 1,972 1,889 1,842 1,995 887 2,055 2,055 2,110 2,110
6139 - FICA 8,434 8,075 7,876 8,530 3,791 8,785 8,785 9,030 9,030
6141 - PENSIONS-PERA 9,435 9,810 9,953 10,320 4,838 10,625 10,625 10,925 10,925
6142 - WORKERS COMPENSATION 5,624 5,347 5,312 5,925 3,204 7,735 7,735 8,350 8,350
6144 - LONG-TERM DISABILITY INSURANCE 319 226 253 380 114 390 390 400 400
6145 - MEDICAL INSURANCE 20,993 18,447 28,917 30,060 12,787 30,310 30,310 32,245 32,245
6146 - DENTAL INSURANCE 1,936 1,920 2,166 1,016
6147 - LIFE INSURANCE-BASIC 12 11 12 6
6148 - LIFE INSURANCE-SUPP/DEPEND 899 1,685 0 0
6170 - EMPLOYEE PAID PREMIUMS -514 -4,388 -500 -1,401 -500 -500 -500 -500
6125 - EMPLOYEE BENEFITS 49,623 46,896 51,944 56,710 25,241 59,400 59,400 62,560 62,560
6100 - TOTAL PERSONNEL SERVICES 190,355 180,144 185,340 194,300 89,780 201,065 201,065 208,200 208,200
6210 - OFFICE SUPPLIES 79 10 180 0 0
6211 - SMALL TOOLS & EQUIPMENT 587 4,647 5,172 750 459 750 750 750 750
6212 - MOTOR FUELS/OILS 256 331 385 1,975 134 1,975 500 1,975 500
6215 - EQUIPMENT-PARTS 16 1,862 187 200 21 300 300 300 300
6229 - GENERAL SUPPLIES 12,412 15,891 17,706 18,800 7,369 18,800 18,800 19,800 19,800
6205 - SUPPLIES 13,350 22,741 23,631 21,725 7,983 21,825 20,350 22,825 21,350
6235 - CONSULTANT SERVICES 19 40 130 100 95 100 100 100 100
6237 - TELEPHONE/PAGERS 2,107 2,514 2,066 2,550 1,034 2,550 2,550 2,100 2,100
6238 - POSTAGE/UPS/FEDEX 0 0 16 56
6240 - CLEANING SERVICE/GARBAGE 2,504 16,243 19,856 20,810 13,669 20,810 20,810 21,750 21,750
6249 - OTHER CONTRACTUAL SERVICES 8,836 5,835 7,107 6,220 590 6,340 6,340 6,340 6,340
6230 - CONTRACTUAL SERVICES 13,465 24,632 29,174 29,680 15,443 29,800 29,800 30,290 30,290
6255 - UTILITIES-ELECTRIC 54,069 59,231 62,643 54,000 21,318 55,620 55,620 55,620 55,620
6256 - UTILITIES-NATURAL GAS 24,426 27,973 28,338 22,000 18,282 22,600 22,600 22,660 22,660
6257 - UTILITIES-PROPANE/WATER/SEWER 2,246 3,107 2,658 2,500 639 2,500 2,500 2,500 2,500
6250 - UTILITIES 80,741 90,311 93,639 78,500 40,240 80,720 80,720 80,780 80,780
6265 - REPAIRS-EQUIPMENT 1,901 913 1,773 1,500 262 1,500 1,500 1,500 1,500
6266 - REPAIRS-BUILDING 51,481 51,338 42,066 50,466 24,840 50,885 50,885 50,885 50,885
6269 - REPAIRS-OTHER 350 0 0 0
6260 - REPAIRS AND MAINTENA 53,732 52,251 43,839 51,966 25,102 52,385 52,385 52,385 52,385
6280 - DUES & SUBSCRIPTIONS 15 20 20 15
6281 - UNIFORM/CLOTHING ALLOWANCE 533 542 799 750 368 750 750 750 750
6270 - TRNG/TRAVL/DUES/UNIF 548 562 819 750 383 750 750 750 750
6200 - TOTAL OPERATING COSTS 161,837 190,497 191,102 182,621 89,151 185,480 184,005 187,030 185,555
6310 - RENTAL EXPENSE -243 -248 0 0
6322 - UNCOLLECTIBLE CHECKS/ACCOUNTS 1,565 0
6333 - GENERAL-CASH DISCOUNTS -18 -19 -52 -8
6349 - LATE FEES/FINANCE CHARGES 0 21 0 0
59
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
GENERAL GOVERNMENT BUILDINGS
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6399 - OTHER CHARGES 240 240 249 100
6301 - OTHER EXPENDITURES -21 -6 1,762 92
6300 - TOTAL OTHER EXPENDITURES -21 -6 1,762 92
6540 - TAXABLE MISC FOR RESALE 3,200 2,571 691 0
6545 - NON-TAXABLE MISC FOR RESALE 0 0 0 100 0 0 0
6501 - TAXABLE/NON-TAXABLE MISC RESAL 3,200 2,571 691 100 0 0 0
6500 - TOTAL EXPENDITURES 3,200 2,571 691 100 0 0 0
6715 - CAPITAL OUTLAY-BUILDINGS 78,771 50,517 0 0 0 0 0
6725 - CAPITAL OUTLAY-OFFICE EQUIP 828 0 0
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 0 4,143 0 0
6745 - VERF CHARGES 2,620 2,620 2,620 2,620 1,310 2,620 2,620 2,620 2,620
6701 - TOTAL CAPITAL OUTLAY 81,391 53,965 6,763 2,620 1,310 2,620 2,620 2,620 2,620
6700 - TOTAL CAPITAL OUTLAY 81,391 53,965 6,763 2,620 1,310 2,620 2,620 2,620 2,620
436,762 427,171 385,658 379,641 180,333 389,165 387,690 397,850 396,375
60
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 16: GENERAL GOVERNMENT BUILDINGS - 1060
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Regular Employees 123,340 126,870 126,870 130,595 130,595 134,490 134,490
6113 Overtime - Reg 5,000 7,000 7,000 7,200 7,200 7,200 7,200
6123 Salaries - Other 3,330 3,720 3,720 3,870 3,870 3,950 3,950
6138 Medicare 1,910 1,995 1,995 2,055 2,055 2,110 2,110
6139 FICA 8,165 8,530 8,530 8,785 8,785 9,030 9,030
6141 Pension - PERA 9,875 10,320 10,320 10,625 10,625 10,925 10,925
6142 Work Comp Ins 5,500 5,925 5,925 7,735 7,735 8,350 8,350
6144 Long-term Disability Insurance 350 380 380 390 390 400 400
6145 Hospital & Life Insurance 25,800 30,060 30,060 30,310 30,310 32,245 32,245
6170 Employee Paid Premiums - (500) (500) (500) (500) (500) (500)
Position Changes - - - - - - -
Total 183,270 194,300 194,300 201,065 201,065 208,200 208,200
6211 SMALL TOOL & EQUIPMENT
Miscellaneous 750 750 1,000 750 750 750 750
Total 750 750 1,000 750 750 750 750
6212 MOTOR FUELS/OILS
City Hall Van (moved from Comm Dev)1,000 475 475 475 475 475 475
Emergency Generator 2,500 1,500 1,500 1,500 25 1,500 25
Total 3,500 1,975 1,975 1,975 500 1,975 500
6215 EQUIPMENT - PARTS
250 200 200 300 300 300 300
Total 250 200 200 300 300 300 300
6229 GENERAL SUPPLIES
Cleaning supplies, hardware, bulbs,14,000 15,000 15,000 15,000 15,000 16,000 16,000
filters, paper products, landscape items,
ice melt, and coffee.
Furniture-misc 3,800 3,800 3,800 3,800 3,800 3,800 3,800
Total 17,800 18,800 18,800 18,800 18,800 19,800 19,800
6235 CONSULTANT SERVICES
Drug & hearing testing, immunizations 125 100 100 100 100 100 100
Total 125 100 100 100 100 100 100
6237 TELEPHONE/PAGERS
Frontier analog lines 2,100 2,100 2,060 2,100 2,100 2,100 2,100
Cable boxes 380 450 - 450 450 - -
Trend Adjustment - - - - - - -
Total 2,480 2,550 2,060 2,550 2,550 2,100 2,100
6240 C. SERVICE/GARBAGE REMOVAL
Trash Removal 2,000 2,450 2,422 2,450 2,450 2,450 2,450
Rug Service 700 600 570 600 600 600 600
Additional Contract Cleaning& Mowing Sup 25,000 - - - - - -
Move Mowing to 6249 (25,000) - - - - - -
Restroom Cleaning 17,240 17,760 17,630 17,760 17,760 18,700 18,700
Lektreiver Maintenance 1,000 - - - - - -
Move Lektreiver to 6285 (1,000) - - - - - -
Fire Alarm Testing/ Monitoring 2,500 - - - - - -
Move Fire Alarm to 6249 (2,500) - - - - - -
Total 19,940 20,810 20,622 20,810 20,810 21,750 21,750
6249 Contract Services
Fire Alarm Monitoring 250 250 250 250 250 250 250
Fire Alarm Testing 1,500 1,500 1,500 1,500 1,500 1,500 1,500
Lawn Maintenance and Mowing 5,000 4,000 4,000 4,000 4,000 4,000 4,000
Pest Control 340 340 340 340 340 340 340
Other 3,165 130 250 250 250 250 250
Total 10,255 6,220 6,340 6,340 6,340 6,340 6,340
6255 UTILITIES - ELECTRIC
Municipal Center 54,000 54,000 50,000 55,620 55,620 55,620 55,620
Total 54,000 54,000 50,000 55,620 55,620 55,620 55,620
61
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 16: GENERAL GOVERNMENT BUILDINGS - 1060
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6256 UTILITIES - NATURAL GAS
Municipal Center 25,000 22,000 23,000 22,600 22,600 22,660 22,660
Total 25,000 22,000 23,000 22,600 22,600 22,660 22,660
6257 UTILITIES - OTHER
Municipal Center 2,500 2,500 2,500 2,500 2,500 2,500 2,500
Total 2,500 2,500 2,500 2,500 2,500 2,500 2,500
6265 REPAIRS - EQUIPMENT
Security, generator, and other repair 250 500 1,500 500 500 1,500 1,500
Lektreiver Maintenance 1,000 1,000 1,000 1,000
Total 1,250 1,500 1,500 1,500 1,500 1,500 1,500
6266 REPAIRS / MAINT- BUILDINGS
HVAC Repairs 20,000 20,000 20,000 20,000 20,000 20,000 20,000
HVAC Routine Maintenance 10,000 10,000 5,000 10,000 10,000 10,000 10,000
Data/ Security/ Fire Suppression 2,150 2,150 2,150 2,150 2,150 2,150 2,150
Electrical 1,750 1,750 750 1,750 1,750 1,750 1,750
Elevator 7,000 8,366 7,968 8,785 8,785 8,785 8,785
General Interior 3,000 3,000 3,000 3,000 3,000 3,000 3,000
General Exterior and Roof 1,500 1,500 1,500 1,500 1,500 1,500 1,500
Other (includes generator service etc.)3,000 3,000 6,000 3,000 3,000 3,000 3,000
Window Cleaning 700 700 700 700 700 700 700
Total 49,100 50,466 47,068 50,885 50,885 50,885 50,885
6281 UNIFORM/CLOTHING ALLOWANCE
Uniform Allowance 800 750 750 750 750 750 750
Total 800 750 750 750 750 750 750
6545 NON - TAXABLE MISC 4 RESALE
Pop and Juice 2,700 100 - - - - -
Total 2,700 100 - - - - -
6715 CAPITAL OUTLAY - BUILDINGS
PD HVAC to Muni Bldg FD - - - - - -
Total - - - - - - -
6745 VEHICLE REPLACEMENT FUND
VERF 2,620 2,620 2,620 2,620 2,620 2,620 2,620
Total 2,620 2,620 2,620 2,620 2,620 2,620 2,620
Total Net of Personnel 193,070 185,341 178,535 188,100 186,625 189,650 188,175
TOTAL EXPENSES 376,340$ 379,641$ 372,835$ 389,165$ 387,690$ 397,850$ 396,375$
62
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 08 1035 Finance
DESCRIPTION OF ACTIVITY
Finance is responsible for processing monetary transactions in accordance with Federal,
State and local laws and in compliance with Generally Accepted Accounting Standards.
Transactions include accounts payable, accounts receivable, investing, special
assessments and financial reporting.
The finance function also accounts for the unallocated costs of office supplies within City
Hall, postage and the postage machine.
MAJOR OBJECTIVES FOR 2020/21
• Generate financial policies and procedures and offer guidance to other
departments
• Maintain the City’s Aaa Bond Rating
• Implement efficiencies in the accounts payable function through A/P automation
and Vendor ACH payment process provided through LOGIS offerings.
• Continued implementation of improvements in the Utility Billing area achieving
additional efficiencies.
• Work with the utilities department in the implementation of the meter change out
programs and implementing a switch to monthly utility billing.
• Improve the monthly interim reporting
• Implement customer portal for utility consumption expand online payments
• Continued monitoring and analysis of outstanding debt
• Monitor TIF Fund status
• Provide the financial support to evaluate funding needs and issue debt
instruments as needed
• Participate in the GFOA’s Certificate of Achievement program for the Annual
Financial report and the Operating Budget
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2016 2017 2018 2019 2020 2021
Accounts payable checks 7541 6485 5360 6500 6500 6500
Purchase Orders Issued 118 158 191 200 200 200
A/R Invoices Processed 444 442 468 450 450 450
Receipts Processed 2462 1813 1966 2000 2000 2000
Investment return 1.5% 1.0% 1.7% 1.7% 1.9% 1.9%
Moody’s Bond Rating Aaa Aaa Aaa Aaa Aaa Aaa
S & P Rating AAA AAA AAA AAA AAA AAA
Office Supplies $ 38,260 $26,075 $ 40,340 $ 36,590 $37,090 $37,090
General City Hall Office Supplies
included within Finance
Department
63
Regular Status
Personnel Schedule –FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Finance Director 1 1 1 1 1 1
Assistant Fin. Director 1 1 1 1 1 1
Finance Analyst - 1 1 1 1 1
Accountant I 1 1 1 1 1 1
Accounting Technician 1 1 1 1 1 1 1
Summary Budget
Department 08 Finance
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Investment Mgmt Fee 110,000 120,000 124,000 124,000 124,000 125,000 127,500
Charge to Construction Funds - 196,149 - 69,200 69,200 69,200 69,200
Asssment Searches 80 65 45 - - - -
110,080 316,214 124,045 193,200 193,200 194,200 196,700
Expenditures:
Salaries & Wages 361,046 424,821 461,109 465,290 486,900 508,360 526,380
Emp. Benefits 109,715 126,105 140,547 147,380 139,220 144,085 151,740
Supplies 7,406 8,212 9,544 11,470 10,220 9,950 9,950
Contractual Serv.32,394 20,809 32,682 31,200 28,700 34,000 29,000
Training/Travel/Dues 4,663 7,377 5,528 8,315 8,815 8,665 8,985
Other Exp.8,117 7,074 5,090 5,290 5,290 5,290 5,290
Capital outlay - - - 4,100 - -
Total Expenses 523,341 594,399 654,501 668,945 683,245 710,350 731,345
Net addition to (use of) general
revenues
(413,261) (278,185) (530,456) (475,745) (490,045) (516,150) (534,645)
CAPITAL OUTLAY
2020:
None
2021:
None
64
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
FINANCE
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 361,062 423,824 461,786 467,470 229,453 490,570 490,570 507,900 507,900
6113 - OVERTIME-REGULAR EMPLOYEES 2,335 391 275 500 0 500 500 500 500
6121 - INSURANCE CASH BENEFIT 1,260 1,140 1,440 0 720
6122 - COMP REQUEST -3,612 -535 -2,392 0 0
6123 - SALARY-OTHER 18,930 17,290 17,290 17,980 17,980
6105 - SALARIES AND WAGES 361,046 424,821 461,109 486,900 230,173 508,360 508,360 526,380 526,380
6138 - MEDICARE 4,953 5,675 6,147 7,060 3,082 7,370 7,370 7,635 7,635
6139 - FICA 21,178 24,265 26,285 29,195 13,177 30,475 30,475 31,310 31,310
6141 - PENSIONS-PERA 26,984 31,798 34,502 36,520 17,126 38,125 38,125 39,480 39,480
6142 - WORKERS COMPENSATION 1,859 2,327 2,658 2,905 1,374 3,050 3,050 3,315 3,315
6144 - LONG-TERM DISABILITY INSURANCE 985 818 926 1,340 427 1,400 1,400 1,450 1,450
6145 - MEDICAL INSURANCE 49,420 70,607 82,524 76,500 32,745 77,965 77,965 82,850 82,850
6146 - DENTAL INSURANCE 2,856 4,829 5,869 0 2,314
6147 - LIFE INSURANCE-BASIC 24 27 30 14
6148 - LIFE INSURANCE-SUPP/DEPEND 1,456 828 1,216 570
6170 - EMPLOYEE PAID PREMIUMS -15,067 -19,611 -14,300 -4,274 -14,300 -14,300 -14,300 -14,300
6125 - EMPLOYEE BENEFITS 109,715 126,105 140,547 139,220 66,555 144,085 144,085 151,740 151,740
6100 - TOTAL PERSONNEL SERVICES 470,761 550,926 601,656 626,120 296,728 652,445 652,445 678,120 678,120
6210 - OFFICE SUPPLIES 7,301 7,279 9,453 9,750 3,551 10,850 9,850 10,850 9,850
6211 - SMALL TOOLS & EQUIPMENT 0 890 0 250 17 0 0
6215 - EQUIPMENT-PARTS 78 37 40 120 0 50 50 50 50
6229 - GENERAL SUPPLIES 26 6 51 100 0 50 50 50 50
6205 - SUPPLIES 7,406 8,212 9,544 10,220 3,568 10,950 9,950 10,950 9,950
6235 - CONSULTANT SERVICES 0 0 1,301 0 0
6237 - TELEPHONE/PAGERS 40 40 0 0
6238 - POSTAGE/UPS/FEDEX 22,500 12,602 21,793 17,900 13,447 28,400 23,400 23,400 18,400
6239 - PRINTING 9,854 8,167 9,588 10,600 1,710 10,600 10,600 10,600 10,600
6240 - CLEANING SERVICE/GARBAGE 0 0 0 200 0 200 0
6249 - OTHER CONTRACTUAL SERVICES 0 0 0
6230 - CONTRACTUAL SERVICES 32,394 20,809 32,682 28,700 15,158 39,200 34,000 34,000 29,000
6265 - REPAIRS-EQUIPMENT 0 0 0 0 0 0 0
6260 - REPAIRS AND MAINTENA 0 0 0 0 0 0 0
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 573 1,552 544 1,050 160 1,100 1,100 1,100 1,100
6276 - SCHOOLS/CONFERENCES/EXP OTHER 2,330 3,091 2,841 4,865 1,345 4,865 4,865 4,865 4,865
6277 - MILEAGE/AUTO ALLOWANCE 305 405 123 400 29 200 200 200 200
6278 - SUBSISTENCE ALLOWANCE 0 300 0 300 300 300 300 300 300
6280 - DUES & SUBSCRIPTIONS 1,455 2,030 2,020 2,200 1,960 2,200 2,200 2,520 2,520
6270 - TRNG/TRAVL/DUES/UNIF 4,663 7,377 5,528 8,815 3,794 8,665 8,665 8,985 8,985
6200 - TOTAL OPERATING COSTS 44,463 36,399 47,754 47,735 22,520 58,815 52,615 53,935 47,935
6310 - RENTAL EXPENSE 5,103 5,103 5,103 5,290 2,552 5,290 5,290 5,290 5,290
6333 - GENERAL-CASH DISCOUNTS -28 -29 -44 0
6349 - LATE FEES/FINANCE CHARGES 0 0 0 15
6350 - BANK FEES/CHARGES 0 0 31 0 3,328
6399 - OTHER CHARGES 3,041 2,000 0 0 0 0 0
6301 - OTHER EXPENDITURES 8,117 7,074 5,090 5,290 5,895 5,290 5,290 5,290 5,290
6300 - TOTAL OTHER EXPENDITURES 8,117 7,074 5,090 5,290 5,895 5,290 5,290 5,290 5,290
6401 - EXPENDITURES 0 0 0 0
65
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
FINANCE
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6400 - TOTAL EXPENDITURES 0 0 0 0
6725 - CAPITAL OUTLAY-OFFICE EQUIP 0 0 0 4,100 378 0 0
6701 - TOTAL CAPITAL OUTLAY 0 0 0 4,100 378 0 0
6700 - TOTAL CAPITAL OUTLAY 0 0 0 4,100 378 0 0
523,341 594,399 654,501 683,245 325,520 716,550 710,350 737,345 731,345
66
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 08: FINANCE - 1035
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED REQUEST RECOMMEND REQUEST RECOMMEND
SALARIES
6110 Regular Employees 442,910 467,470 486,400 490,570 490,570 507,900 507,900
6111 Salary - Part time - - - - - - -
6113 Overtime - Regular 1,000 500 300 500 500 500 500
6121 Insurance Cash Benefit - - - - - - -
6122 Comp request - - - - - - -
6123 Salaries - Other 21,380 18,930 17,290 17,290 17,980 17,980
6138 Medicare 6,745 7,060 7,060 7,370 7,370 7,635 7,635
6139 FICA 28,260 29,195 29,195 30,475 30,475 31,310 31,310
6141 Pension - PERA 34,900 36,520 36,520 38,125 38,125 39,480 39,480
6142 Work Comp 2,695 2,905 2,905 3,050 3,050 3,315 3,315
6144 Long-term Disability Insurance 1,280 1,340 1,340 1,400 1,400 1,450 1,450
6145 Hospital & Life Insurance 73,500 76,500 76,500 77,965 77,965 82,850 82,850
6170 Employee Paid Premiums - (14,300) (14,300) (14,300) (14,300) (14,300) (14,300)
Total 612,670 626,120 625,920 652,445 652,445 678,120 678,120
6210 OFFICE SUPPLIES
General Office Supplies 3,800 4,150 4,150 4,150 4,150 4,150 4,150
Copier Paper 6,900 5,000 6,000 5,000 5,000 5,000 5,000
Postage Machine Supplies 300 600 100 600 600 600 600
Bank Deposit Bags - - 1,075 1,100 100 1,100 100
Total 11,000 9,750 11,325 10,850 9,850 10,850 9,850
6211 Small tools
Miscellaneous 250 250 - - - - -
Total 250 250 - - - - -
6215 Equipment - Parts
Phone Equip / batteries 120 120 50 50 50 50 50
Total 120 120 50 50 50 50 50
6229 GENERAL SUPPLIES
Miscellaneous 100 100 50 50 50 50 50
Total 100 100 50 50 50 50 50
Total - - - - - - -
6238 POSTAGE/UPS/FEDEX
Postal Permits 250 250 250 250 250 250 250
Postage 20,000 17,500 23,500 28,000 23,000 23,000 18,000
Misc. Postal Charges 150 150 100 150 150 150 150
Total 20,400 17,900 23,850 28,400 23,400 23,400 18,400
6239 PRINTING/PUBLISHING
Envelopes and Letterhead 3,800 3,800 2,500 3,800 3,800 3,800 3,800
Receipts, Checks, Requisitions, P.O.'s, e 500 500 2,000 500 500 500 500
Printing ; inserts etc.650 650 650 650 650 650 650
County Charge for T in T notices 4,200 4,200 3,200 4,200 4,200 4,200 4,200
Publish Budget, Fin report 1,450 1,450 1,900 1,450 1,450 1,450 1,450
Total 10,600 10,600 10,250 10,600 10,600 10,600 10,600
6240 CLEANING / GARBAGE
Shredding 200 200 - 200 - - -
Total 200 200 - 200 - - -
6275 SCHOOL/CONF/EXP - LOCAL
Municipals 240 250 250 250 250 250 250
Mileage to local training 200 200 200 250 250 250 250
Webinars - 150 150 150 150 150 150
Other 50 50 50 50 50 50 50
State GFOA Monthly Meetings 410 400 200 400 400 400 400
Total 900 1,050 850 1,100 1,100 1,100 1,100
6276 SCHOOL/CONF/EXP - OTHER
LMC 50 50 50 50 50 50
Other training 700 700 200 700 700 700 700
GFOA Conf 2,565 2,565 3,025 2,565 2,565 2,565 2,565
Mn GFOA Conf 1,550 1,550 1,600 1,550 1,550 1,550 1,550
Total 4,865 4,865 4,825 4,865 4,865 4,865 4,865
6277 MILEAGE ALLOWANCE
Miscellaneous 400 400 200 200 200 200 200
Total 400 400 200 200 200 200 200
6278 SUBSISTENCE
National GFOA 300 300 300 300 300 300 300
Total 300 300 300 300 300 300 300
6280 Dues and Subscriptions
National GFOA 350 600 600 600 600 600 600
GFOA - CAFR & PAFR review 550 750 750 750 750 750 750
GFOA Subscription service (GASB Revie 70 70 70 70 70 70 70
State GFOA 180 180 180 180 180 180 180
Books 100 - - - - - -
Notary - - 120 - - 120 120
MnCPA 300 300 300 300 300 300 300
MN CPA license 200 200 200 200 200 200 200
Sam's Club 100 100 150 100 100 300 300
Total 1,850 2,200 2,370 2,200 2,200 2,520 2,520
67
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 08: FINANCE - 1035
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED REQUEST RECOMMEND REQUEST RECOMMEND
6310 Rental Expense
Postage Meter Maintenance 150 150 150 150 150 150 150
Postage Meter Lease 5,140 5,140 5,105 5,140 5,140 5,140 5,140
Total 5,290 5,290 5,255 5,290 5,290 5,290 5,290
6725 CAPITAL OUTLAY - OFFICE EQUIP
Adjustable height workstations (2)- 4,100 4,060 - - - -
Total - 4,100 4,060 - - - -
Total Net of Personnel 56,275 57,125 63,385 64,105 57,905 59,225 53,225
TOTAL EXPENSES 668,945$ 683,245$ 689,305$ 716,550$ 710,350$ 737,345$ 731,345$
68
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 09 1040 Data Processing
DESCRIPTION OF ACTIVITY
This business unit accounts for the unallocated costs associated with the LOGIS
consortium and the JD Edwards finance software in use. Portions of the cost are
allocated to the enterprise funds based on numbers of system users.
MAJOR OBJECTIVES FOR 2020/21
• The budget increases for 2020 reflect an average increase of 5.4%.
• The individual modules increased at different rates but the largest increase is in
the Building Permits which increased $6,810, or 20% for 2020, the Police
Records & Mobiles system; which increased $6,986 or 4.4% for 2020.
• LOGIS is projecting increases of approximately 5.0% for 2021.These projected
increases were included in the proposed 2020 and 2021 budgets.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Adopted Projected Projected
Item 2016 2017 2018 2019 2020 2021
Number of JD Edwards
Licenses / Users
11 11 11 11 11 11
Insight GL Inquiry Licenses 10 10 10 10 10 10
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Expenditures:
Contractual Serv.- - - - - - -
Other Exp.252,042 261,033 242,904 243,935 244,482 255,800 269,000
Capital outlay - - - - - - -
Net addition to (use of)
general revenues
252,042 261,033 242,904 243,935 244,482 255,800 269,000
2020 /2021 CAPITAL OUTLAY:
None
69
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
DATA PROCESSING
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6230 - CONTRACTUAL SERVICES 0 0 0 0 0
6270 - TRNG/TRAVL/DUES/UNIF 0 0 0 0
6200 - TOTAL OPERATING COSTS 0 0 0 0 0
6399 - OTHER CHARGES 252,042 261,033 242,904 244,482 131,905 255,800 255,800 269,000 269,000
6301 - OTHER EXPENDITURES 252,042 261,033 242,904 244,482 131,905 255,800 255,800 269,000 269,000
6300 - TOTAL OTHER EXPENDITURES 252,042 261,033 242,904 244,482 131,905 255,800 255,800 269,000 269,000
252,042 261,033 242,904 244,482 131,905 255,800 255,800 269,000 269,000
70
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 09: DATA PROCESSING - 1040
COMPANY 1000: GENERAL FUND
2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROPOSED RECOMMEND PROPOSED RECOMMEND
6399 OTHER CHARGES
LOGIS Charges -
OPEN GOV - Transparency Software -
AP Automation (incl. 20% annl maint.)-
AP Automation (scanners & maint)350 375 375 375 375 375 375
PAY MODE / Wells Fargo Payment Mgr -
Financial 51,685 53,736 53,736 57,811 57,811 60,700 60,700
AP AUTOMATION - Docusphere 11,380 11,727 11,727 13,217 13,217 13,880 13,880
HR / Payroll / ESS 67,790 70,383 70,383 67,556 67,556 70,930 70,930
utility Billing 96,935 100,183 100,183 103,438 103,438 108,610 108,610
Police Mobiles 36,970 39,973 39,973 42,918 42,918 45,060 45,060
Fire Mobiles 4,925 4,953 4,953 5,328 5,328 5,590 5,590
Police Records 107,915 113,814 113,814 117,480 117,480 123,350 123,350
Permits & Inspections 32,900 30,028 30,028 34,418 34,418 36,140 36,140
e-Permits 3,480 3,480 3,480 5,900 5,900 6,200 6,200
Managed Services - Hosted Servers 7,250 7,250 7,250 7,250 7,250 7,610 7,610
internet 18,810 19,936 19,936 22,241 22,241 23,350 23,350
System Development - UB 6,120 6,304 6,304 6,350 6,350 6,670 6,670
System Development - Bldg Insp 1,960 2,019 2,019 2,475 2,475 2,600 2,600
System Development - Other 27,015 16,681 16,681 19,987 19,987 20,980 20,980
Water Sewer (175,100) (181,920) (181,920) (188,500) (188,500) (197,200) (197,200)
Liquor (11,640) (12,130) (12,130) (12,640) (12,640) (13,400) (13,400)
Ice Arena (4,100) (4,260) (4,260) (5,235) (5,235) (5,600) (5,600)
Direct bill to Bldg Insp (45,590) (43,500) (43,500) (50,045) (50,045) (52,550) (52,550)
Additional services by hour 800 800 800 496 496 475 475
State of MN WAN access 4,080 4,650 4,650 4,980 4,980 5,230 5,230
Total 243,935 244,482 244,482 255,800 255,800 269,000 269,000
Total Net of Personnel 243,935 244,482 244,482 255,800 255,800 269,000 269,000
TOTAL EXPENSES 243,935$ 244,482$ 244,482$ 255,800$ 255,800$ 269,000$ 269,000$
71
Notes:
72
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 10 1045 Independent Audit
DESCRIPTION OF ACTIVITY
This business unit accounts for the General Fund’s share of the annual audit cost.
Portions of the audit costs are also allocated to the enterprise funds. The City currently
contracts with Malloy, Montague, Karnowski, Radosevich and Company P.A. (MMKR)
from Minneapolis for the annual audit. In 2017, a 3 year engagement was entered into
for the audit of the 2016 to 2018 financial statements, with work to be completed in
2017-2019. Staff will issue a new request for Proposal for audit services for another 3
year period commencing with the 2019 fiscal year audit completed in 2020.
MAJOR OBJECTIVES FOR 2020/21
With the known grant requests that have been submitted it is likely that a Federal Single
Audit will be required for the 2019 and 2020 fiscal years.
Continue to work with the current auditor and maintain compliance with Minnesota
Statutes as related to the financial system processes and monitor internal controls at
various locations.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2016 2017 2018 2019 2020 2021
Unqualified Opinion
Received
Yes Yes Yes Yes Yes Yes
Single Audit Required on
Federal Receipts
Yes No No No Yes Yes
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Expenditures:
Contractual Services 13,647 14,433 12,996 13,900 12,290 12,740 12,900
Total Exp 13,647 14,433 12,996 13,900 12,290 12,740 12,900
Net addition to (use of)
general revenues
13,647 14,433 12,996 13,900 12,290 12,740 12,900
2020 / 2021 CAPITAL OUTLAY:
None
73
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
INDEPENDENT AUDIT
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6235 - CONSULTANT SERVICES 13,647 14,433 12,996 12,290 8,003 12,740 12,740 12,900 12,900
6230 - CONTRACTUAL SERVICES 13,647 14,433 12,996 12,290 8,003 12,740 12,740 12,900 12,900
6200 - TOTAL OPERATING COSTS 13,647 14,433 12,996 12,290 8,003 12,740 12,740 12,900 12,900
13,647 14,433 12,996 12,290 8,003 12,740 12,740 12,900 12,900
74
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 10: INDEPENDENT AUDIT - 1045
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6235 CONSULTANT SERVICES
Audit Fee 13,900 12,290 12,290 12,740 12,740 12,900 12,900
Total 13,900 12,290 12,290 12,740 12,740 12,900 12,900
Total Net of Personnel 13,900 12,290 12,290 12,740 12,740 12,900 12,900
TOTAL EXPENSES 13,900$ 12,290$ 12,290$ 12,740$ 12,740$ 12,900$ 12,900$
75
Notes:
76
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 14 1050 & 1055 Legal Services
DESCRIPTION OF ACTIVITY
Legal covers the City’s activities related to civil matters and criminal prosecution. The
City utilizes the services of a private law firm for these services. The firm provides a
retainer fee for both basic civil work and criminal prosecution. Hourly rates are charged
to defend against lawsuits, to prepare special projects where it is appropriate for the
project to potentially pay for the legal expense, and to appeal criminal cases. Additional
reimbursable expenses are also charged against this account.
MAJOR OBJECTIVES FOR 2020
Provide high quality civil legal counsel and criminal prosecution services.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2016 2017 2018 2019 2020 2021
Number of criminal cases reviewed 265 317 332 340 340 340
Number of formal complaints
issued
200 286 221 235 235 235
Number of cases opened 710 818 1,771 846 845 845
Key:
• Number of criminal cases reviewed means the number of cases the City
forwarded to the City Attorney for review for formal charging.
• Number of formal complaint issued means the number of cases reviewed that
resulted in a formal complaint charge.
• Number of cases opened means a file was opened for any misdemeanor and
gross misdemeanor offense. The City Attorney also opens files for petty
misdemeanors with court trials.
• In 2016, cases reviewed and the number of formal complaints decreased due to
officers being able to issue more citations for the violations without our
involvement. This is often the result of the nature of the offense, combined with
fewer demands by defendants for formal complaints. Though there may be less
involvement by our attorneys at an earlier stage in prosecuting, the total number
of incidents being added to the court docket and being prosecuted increased.
77
Summary Budget
Department 14 Legal Services
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Proposed Proposed Proposed
Revenue:
Court Fines 271,722 307,937 301,169 275,400 275,400 295,400 300,000
271,722 307,937 301,169 275,400 275,400 295,400 300,000
Expenditures:
Contractual Serv.518,521 503,924 521,498 532,990 533,530 549,630 565,470
Total Exp 518,521 503,924 521,498 532,990 533,530 549,630 565,470
Net provision to (use of )
general revenues
(246,799) (195,987) (220,329) (257,590) (258,130) (254,230) (265,470)
2020 CAPITAL OUTLAY:
None
2021 CAPITAL OUTLAY:
None
78
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
LEGAL SERVICES
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6105 - SALARIES AND WAGES 0 0 0 0
6125 - EMPLOYEE BENEFITS 0 0 0 0
6100 - TOTAL PERSONNEL SERVICES 0 0 0 0
6231 - LEGAL SERVICES 518,521 503,924 521,498 533,530 275,346 549,630 549,630 565,470 565,470
6230 - CONTRACTUAL SERVICES 518,521 503,924 521,498 533,530 275,346 549,630 549,630 565,470 565,470
6200 - TOTAL OPERATING COSTS 518,521 503,924 521,498 533,530 275,346 549,630 549,630 565,470 565,470
518,521 503,924 521,498 533,530 275,346 549,630 549,630 565,470 565,470
79
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 14: LEGAL SERVICES- 1050 / 1055
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADM DEPT ADM
ADOPTED ADOPTED PROJECTED PROP RECOM PROP RECOM
6231 CONSULTANT SERVICES
General Legal Retainer 169,460 174,543 174,543 179,780 179,780 185,175 185,175
Police Legal Retainer 328,530 338,387 338,387 348,550 348,550 358,995 358,995
General Legal-Nonretainer 27,000 15,450 20,000 16,000 16,000 16,000 16,000
Police Legal-Nonretainer 8,000 5,150 5,000 5,300 5,300 5,300 5,300
Total 532,990 533,530 537,930 549,630 549,630 565,470 565,470
6249 OTHER CONTRACTUAL SERVICES
(reimburseable expenses)
General - -
Police - -
Total - - - - - - -
Total Net of Personnel 532,990 533,530 537,930 549,630 549,630 565,470 565,470
TOTAL EXPENSES 532,990$ 533,530$ 537,930$ 549,630$ 549,630$ 565,470$ 565,470$
80
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 15 1100 Community
Development
DESCRIPTION OF ACTIVITY
The Community Development Department is responsible for short and long term
community and project based planning, the planning and zoning review process, code
compliance, and economic development. The department promotes, evaluates and
monitors commercial development and redevelopment, primarily in the established
downtown; industrial development in areas of the City guided by the Comprehensive
Plan for job creation; housing development with a range of densities; and the evaluation
of new approaches to development: mixed use and/or transit oriented development that
creates value in live, work, shop and recreate environments.
MAJOR OBJECTIVES FOR 2020 and 2021
• Facilitate planning and development in established and emerging industrial,
commercial, mixed use, transit oriented and neighborhood areas.
• Implement the 2040 Comprehensive Plan Update process to completion.
• Launch development at Orchard Place; formerly the active mining area.
• Facilitate Economic Development Authority (EDA) opportunities to support
development; consideration of job development tax increment tools,
public/private partnerships, and business assistance as funds are available.
• Facilitate the “Great Neighborhood” program that enhances homes and
neighborhood livability.
• Foster positive business relationships, outreach, and collaboration.
• Facilitate downtown development and redevelopment; priority areas include the
quadrants of CR42 and Cedar Avenue.
• Recommend and implement communication strategies that emphasize the Apple
Valley brand and attract national and global business development interests.
• Review and process subdivision, land use, conditional use, and ordinance
modifications and facilitate development opportunities.
• Issue economic development updates weekly.
• Pursue federal, state, and regional resources and state legislative initiatives to
support objectives.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2016 2017 2018 2019 2020 2021
Land Use Actions 63 56 65 60 60 60
Comm/Industrial Permits 105 179 97 110 110 110
Value of
Comm/Industrial
$28.6 mill $59 mill $39 mill $35 mill $35 mill $35 mill
Residential Permits 157 182 115 115 130 115
Value of Residential $42.4 mill $26.8 mill $82 mill $35 mill $40 mill $35 mill
Closed Sales-Residential 1,137 1,107 1,010 1,100 1,100 1,100
81
Regular Status
Personnel Schedule –FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Community Development Dir. 1 1 1 1 1 1
City Planner 1 1 1 1 1 1
Planner 2 2 2 2 2 2
Department Assistant 1 1 1 1 1 1
Summary Budget
Department 15 Community Development
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
FEES-PLAT 9,665 5,489 11,271 8,400 8,400 8,400 8,400
FEES-SPECIAL USE 1,780 2,187 1,238 2,430 2,430 2,430 2,430
FEES-REZONING 9,280 4,908 6,909 8,400 8,400 8,400 8,400
20,725 12,584 19,418 19,230 19,230 19,230 19,230
Expenditures:
Salaries & Wages 399,942 459,989 483,809 481,905 508,875 534,700 555,075
Emp. Benefits 115,723 133,496 134,861 147,045 141,890 144,240 152,065
Supplies 1,683 504 437 1,400 900 900 900
Contractual Serv.28,669 139,143 80,518 80,900 25,900 25,900 25,900
Repairs & Maint.2,084 - - 425 425 - -
Training/Travel/Dues 11,207 16,466 15,586 19,150 16,550 16,550 16,550
Other Exp.550 600 622 - 600 600 600
Capital outlay - - - - - - -
Total Exp 559,858 750,198 715,833 730,825 695,140 722,890 751,090
Net addition to (use of)
general revenues
(539,133) (737,614) (696,415) (711,595) (675,910) (703,660) (731,860)
2020 CAPITAL OUTLAY
None
2021 CAPITAL OUTL AY
None
82
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
COMMUNITY DEVELOPMENT
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 395,579 455,142 478,295 485,235 234,566 514,355 514,355 535,055 535,055
6112 - SALARY-SEASONAL TEMP 0 105 0 0
6113 - OVERTIME-REGULAR EMPLOYEES 4,183 3,602 4,794 3,000 1,718 3,000 3,000 3,000 3,000
6121 - INSURANCE CASH BENEFIT 180 1,140 720 360
6123 - SALARY-OTHER 20,640 17,345 17,345 17,020 17,020
6105 - SALARIES AND WAGES 399,942 459,989 483,809 508,875 236,644 534,700 534,700 555,075 555,075
6138 - MEDICARE 5,548 6,553 6,867 7,380 3,339 7,755 7,755 8,050 8,050
6139 - FICA 23,132 27,622 28,749 30,510 14,275 32,175 32,175 33,165 33,165
6141 - PENSIONS-PERA 29,037 34,406 36,139 38,165 17,721 40,100 40,100 41,630 41,630
6142 - WORKERS COMPENSATION 2,073 2,552 2,812 3,035 1,422 3,210 3,210 3,500 3,500
6144 - LONG-TERM DISABILITY INSURANCE 1,064 914 956 1,400 441 1,470 1,470 1,525 1,525
6145 - MEDICAL INSURANCE 50,730 65,610 65,359 71,100 29,980 69,230 69,230 73,895 73,895
6146 - DENTAL INSURANCE 4,036 4,717 3,972 1,862
6147 - LIFE INSURANCE-BASIC 26 30 30 14
6148 - LIFE INSURANCE-SUPP/DEPEND 78 1,338 181 85
6170 - EMPLOYEE PAID PREMIUMS -10,245 -10,204 -9,700 -3,025 -9,700 -9,700 -9,700 -9,700
6125 - EMPLOYEE BENEFITS 115,723 133,496 134,861 141,890 66,115 144,240 144,240 152,065 152,065
6100 - TOTAL PERSONNEL SERVICES 515,665 593,484 618,669 650,765 302,759 678,940 678,940 707,140 707,140
6210 - OFFICE SUPPLIES 316 504 417 500 11 500 500 500 500
6211 - SMALL TOOLS & EQUIPMENT 1,152 0 0 0
6229 - GENERAL SUPPLIES 215 0 20 400 6,701 400 400 400 400
6205 - SUPPLIES 1,683 504 437 900 6,712 900 900 900 900
6235 - CONSULTANT SERVICES 2,616 101,096 41,820 7,500 15,912 7,500 7,500 7,500 7,500
6238 - POSTAGE/UPS/FEDEX 0 178 0 0
6239 - PRINTING 448 1,143 796 2,200 3,776 2,200 2,200 2,200 2,200
6240 - CLEANING SERVICE/GARBAGE 180 286 211 0 71
6249 - OTHER CONTRACTUAL SERVICES 25,425 36,440 37,691 16,200 -3,926 16,200 16,200 16,200 16,200
6230 - CONTRACTUAL SERVICES 28,669 139,143 80,518 25,900 15,833 25,900 25,900 25,900 25,900
6250 - UTILITIES 0
6265 - REPAIRS-EQUIPMENT 2,084 0 0 425 0 425 0 425 0
6260 - REPAIRS AND MAINTENA 2,084 0 0 425 0 425 0 425 0
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 2,599 3,741 2,477 3,800 1,652 3,800 3,800 3,800 3,800
6276 - SCHOOLS/CONFERENCES/EXP OTHER 599 3,239 3,729 2,500 0 2,500 2,500 2,500 2,500
6277 - MILEAGE/AUTO ALLOWANCE 3,735 4,125 4,131 4,300 1,650 4,300 4,300 4,300 4,300
6278 - SUBSISTENCE ALLOWANCE 0 200 350 750 0 750 750 750 750
6280 - DUES & SUBSCRIPTIONS 4,274 5,160 4,899 5,200 2,237 5,200 5,200 5,200 5,200
6270 - TRNG/TRAVL/DUES/UNIF 11,207 16,466 15,586 16,550 5,539 16,550 16,550 16,550 16,550
6200 - TOTAL OPERATING COSTS 43,643 156,113 96,542 43,775 28,084 43,775 43,350 43,775 43,350
6310 - RENTAL EXPENSE 550 600 600 600 550 600 600 600 600
6399 - OTHER CHARGES 0 0 22 0
6301 - OTHER EXPENDITURES 550 600 622 600 550 600 600 600 600
6300 - TOTAL OTHER EXPENDITURES 550 600 622 600 550 600 600 600 600
6701 - TOTAL CAPITAL OUTLAY 0 0 0 0 0
6700 - TOTAL CAPITAL OUTLAY 0 0 0 0 0
559,858 750,198 715,833 695,140 331,393 723,315 722,890 751,515 751,090
83
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 15: COMM DEVELOPMENT - 1100
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6110 SALARIES
Regular Employees 458,010 485,235 485,235 514,355 514,355 535,055 535,055
6111 Salary-Parttime -
6113 Salaries - Overtime 3,000 3,000 3,000 3,000 3,000 3,000 3,000
6123 Salaries - Other 20,895 20,640 20,640 17,345 17,345 17,020 17,020
6138 Medicare 6,990 7,380 7,380 7,755 7,755 8,050 8,050
6139 FICA 29,300 30,510 30,510 32,175 32,175 33,165 33,165
6141 Pension - PERA 36,145 38,165 38,165 40,100 40,100 41,630 41,630
6142 Work Comp Ins 2,795 3,035 3,035 3,210 3,210 3,500 3,500
6144 Long-term Disability Insurance 1,315 1,400 1,400 1,470 1,470 1,525 1,525
6145 Hospital & Life Insurance 70,500 71,100 71,100 69,230 69,230 73,895 73,895
6170 Employee Paid Premiums (9,700) (9,700) (9,700) (9,700) (9,700) (9,700)
Position Changes
Total 628,950 650,765 650,765 678,940 678,940 707,140 707,140
6210 OFFICE SUPPLIES
Project Folders 500 500 500 500 500 500 500
Misc - DIrector's Chair, design software 500 - -
Total 1,000 500 500 500 500 500 500
6229 GENERAL SUPPLIES
Name Plates, Pins -
Drafting Supplies 400 400 400 400 400 400 400
Total 400 400 400 400 400 400 400
6235 CONSULTANT SERVICES
Co-Star Mkt access 2,500 2,500 2,500 2,500 2,500 2,500 2,500
Special Studies 5,000 5,000 5,000 5,000 5,000 5,000 5,000
Comprehensive Plan - F. Balance 30,000 30,000
TOD-Transit Oriented Development -
Economic Dev. Studies -
Station area TOD local match (45,000)-
Total 37,500 7,500 37,500 7,500 7,500 7,500 7,500
6239 PRINTING/PUBLISHING
Promotion Printing 3,000 2,000 2,000 2,000 2,000 2,000 2,000
Report Printing (Comp Plan)-
Business Cards 200 200 200 200 200 200 200
Total 3,200 2,200 2,200 2,200 2,200 2,200 2,200
6249 OTHER CONTRACTUAL SERVICES
City Promotions - Chamber 5,200 5,200 5,200 5,200 5,200 5,200 5,200
Economic Development 7,500 7,500 7,500 7,500 7,500 7,500 7,500
GIS Support Contract - Dakota County 24,000 - -
Pictometry 2,000 2,000 2,000 2,000 2,000 2,000 2,000
ArcView Maintenance Contract 1,500 1,500 1,500 1,500 1,500 1,500 1,500
Total 40,200 16,200 16,200 16,200 16,200 16,200 16,200
6265 REPAIRS - EQUIPMENT
Color Printer Maintenance 175 175 175 175 - 175 -
Misc Repairs (Lectriever)250 250 250 250 - 250 -
Total 425 425 425 425 - 425 -
6275 SCHOOL/CONF/EXP - LOCAL
Planning Staff State Conf / Seminars 3,500 1,900 1,900 1,900 1,900 1,900 1,900
Planning Commission State Conf 600 600 600 600 600 600 600
Rotary Meetings 500 500 500 500 500 500 500
SLUC/EDAM/ULI/Chamber 800 800 800 800 800 800 800
Total 5,400 3,800 3,800 3,800 3,800 3,800 3,800
6276 SCHOOL/CONF/EXP - OTHER
LMC - day
APA/ULI/IEDC Conf.2,500 1,500 1,500 1,500 1,500 1,500 1,500
NDC - week, local 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Total 3,500 2,500 2,500 2,500 2,500 2,500 2,500
6277 MILEAGE ALLOWANCE
Mileage Allowance 3,300 3,300 3,300 3,300 3,300 3,300 3,300
Mileage Reimbursement 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Total 4,300 4,300 4,300 4,300 4,300 4,300 4,300
6278 SUBSISTANCE ALLOWANCE
750 750 750 750 750 750 750
Total 750 750 750 750 750 750 750
6280 DUES & SUBSCRIPTIONS
APA Dues 2,600 2,600 2,600 2,600 2,600 2,600 2,600
PAS 850 850 850 850 850 850 850
Other (EDAM, ULI, SLUC, IEDC, Rotary)1,750 1,750 1,750 1,750 1,750 1,750 1,750
Positively MN -
Total 5,200 5,200 5,200 5,200 5,200 5,200 5,200
6310 RENTAL EXPENSE
Chamber Rental - Expo
600 600 600 600 600 600
Total - 600 600 600 600 600 600
6720 CAPITAL OUTLAY - OFFICE FURN
Total - - - - - - -
84
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 15: COMM DEVELOPMENT - 1100
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6725 CAPITAL OUTLAY - OFFICE EQUIP
Total - - - - - - -
6745 VEHICLE REPLACEMENT FUND
VERF
Total - - - - - - -
Total Net of Personnel 101,875 44,375 74,375 44,375 43,950 44,375 43,950
TOTAL EXPENSES 730,825$ 695,140$ 725,140$ 723,315$ 722,890$ 751,515$ 751,090$
85
Notes:
86
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 06 1013 Code Enforcement
DESCRIPTION OF ACTIVITY
Apple Valley has aging commercial and housing property and considerable investment
underway. The developed commercial and residential property requires monitoring and
ordinance compliance to ensure continued proper maintenance. Code Enforcement is
responsible for general property maintenance concerns, notices of violation to property
owners, compliance follow-up, abatement of nuisance conditions, and court assisted
compliance when needed. Monitoring of waste hauling, outside parking and vehicle
storage, and abatement of general nuisance conditions, such as yard storage, noise
complaints and noxious weeds are common activities. Complaints and the need for
follow-up actions remain in high volume and complexity. The most complex concerns
require a case work approach with property owners.
The maintenance of the housing stock requires vigilance with a concern about deferred
maintenance and in some instances hoarding. The number of vacant, foreclosed, or
poorly maintained housing is significantly declining. The budget provides resources to
proactively promote housing maintenance and quality neighborhoods.
MAJOR OBJECTIVES FOR 2020 and 2021
• Respond to complaints, investigate and pursue compliance.
• With repeat offenders, facilitate compliance with further legal action, if
necessary.
• Enforce the housing and commercial property maintenance code using case
work strategies that encourage property owner compliance.
• Educate residents to secure voluntary compliance in ordinance requirements:
tall grass and weeds, watering restrictions, waste hauling, outside parking and
storage of vehicles; outside storage of materials and removal of refuse, exterior
and interior maintenance of buildings.
• Aggressively enforce sign ordinance requirements by removing signs in right of
way.
• Proactively encourage property maintenance and recommend resources to
assist in remodeling and repair as the “Great Neighborhood” program is
developed and guidebook prepared.
• Facilitate expanding, improving and repairing of single family homes.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2016 2017 2018 2019 2020 2021
Inspections 4,314 4,458 4,510 5,000 5,000 5,000
Garbage Can/Trash 1,088 1,381 1,786 1,200 1,000 1,000
Grass/Weeds/Snow 212 187 440 500 300 300
Residential Alt/Addition/Repair/Roof/ 1,716 1,539 1,542 1,600 1,600 1,600
CDA Home Improvement Loans 9 4 6 6 6 6
Dart’s Senior Maint. Assist. 25 31 32 40 40 40
87
Regular Status
Personnel Schedule –FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Code Compliance
Specialist
1 1 1 1 1 1
Code Compliance
Technician
1 1 1
Code (seasonal) - 1 1
Admin Specialist 1 1 1 *1 1 1
*2019 – 9 Months
Summary Budget
Department 06 Code Enforcement
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Proposed Proposed Proposed
Revenue
Fines - Weed mowing 1,150 1,150 1,650 2,100 2,100 2,100 2,100
Expenditures
Salaries & Wages 148,542 149,522 153,864 160,850 189,935 224,225 236,450
Emp. Benefits 46,400 46,485 47,835 54,095 50,748 81,415 86,390
Supplies 1,197 1,403 1,455 2,000 1,800 1,800 1,800
Contractual Serv.10,132 6,909 8,113 15,460 10,460 10,460 10,460
Repairs & Maint.- - - 100 200 200 200
Training/Travel/Dues 1,382 1,266 3,020 2,650 2,700 2,700 2,700
Other Exp.- - - - - - -
Capital outlay 2,540 2,540 2,540 2,540 2,540 2,540 2,540
Total Exp 210,192 208,125 216,827 237,695 258,383 323,340 340,540
Net addition to (use of)
general revenues
(209,042) (206,975) (215,177) (235,595) (256,283) (321,240) (338,440)
2020 CAPITAL OUTLAY:
None
2021 CAPITAL OUTLAY:
None
88
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
CODE ENFORCEMENT
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 130,242 133,100 130,915 183,345 66,333 213,410 213,410 225,950 225,950
6111 - SALARY PART-TIME 0 0 0
6112 - SALARY-SEASONAL TEMP 16,858 15,221 20,746 0
6113 - OVERTIME-REGULAR EMPLOYEES 1,145 692 1,483 2,500 642 2,500 2,500 2,500 2,500
6121 - INSURANCE CASH BENEFIT 660 720 720 360
6122 - COMP REQUEST -363 -211 0 -246
6123 - SALARY-OTHER 4,090 8,315 8,315 8,000 8,000
6105 - SALARIES AND WAGES 148,542 149,522 153,864 189,935 67,089 224,225 224,225 236,450 236,450
6138 - MEDICARE 2,097 2,136 2,189 2,073 950 3,250 3,250 3,430 3,430
6139 - FICA 8,967 9,132 9,360 8,860 4,062 13,900 13,900 14,660 14,660
6141 - PENSIONS-PERA 9,827 10,019 9,930 10,720 5,005 16,815 16,815 17,730 17,730
6142 - WORKERS COMPENSATION 774 699 745 740 356 1,185 1,185 1,315 1,315
6144 - LONG-TERM DISABILITY INSURANCE 356 267 274 395 124 615 615 650 650
6145 - MEDICAL INSURANCE 22,432 24,312 26,294 30,060 10,428 47,650 47,650 50,605 50,605
6146 - DENTAL INSURANCE 1,936 2,108 2,166 1,016
6147 - LIFE INSURANCE-BASIC 12 12 12 6
6170 - EMPLOYEE PAID PREMIUMS -2,200 -3,137 -2,100 -832 -2,000 -2,000 -2,000 -2,000
6125 - EMPLOYEE BENEFITS 46,400 46,485 47,835 50,748 21,114 81,415 81,415 86,390 86,390
6100 - TOTAL PERSONNEL SERVICES 194,942 196,007 201,699 240,683 88,203 305,640 305,640 322,840 322,840
6210 - OFFICE SUPPLIES 110 45 68 100 0 100 100 100 100
6211 - SMALL TOOLS & EQUIPMENT 0 0 105 100 56 100 100 100 100
6212 - MOTOR FUELS/OILS 956 873 998 1,000 574 1,000 1,000 1,000 1,000
6215 - EQUIPMENT-PARTS 131 29 285 250 33 250 250 250 250
6216 - VEHICLES-TIRES/BATTERIES 0 456 0 250 0 250 250 250 250
6229 - GENERAL SUPPLIES 0 0 0 100 0 100 100 100 100
6205 - SUPPLIES 1,197 1,403 1,455 1,800 663 1,800 1,800 1,800 1,800
6237 - TELEPHONE/PAGERS 1,408 1,218 999 1,400 510 1,400 1,400 1,400 1,400
6239 - PRINTING 1,259 260 758 200 92 200 200 200 200
6249 - OTHER CONTRACTUAL SERVICES 7,465 5,430 6,356 8,860 -2,335 8,860 8,860 8,860 8,860
6230 - CONTRACTUAL SERVICES 10,132 6,909 8,113 10,460 -1,733 10,460 10,460 10,460 10,460
6265 - REPAIRS-EQUIPMENT 0 0 0 200 0 200 200 200 200
6260 - REPAIRS AND MAINTENA 0 0 0 200 0 200 200 200 200
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 279 220 231 300 80 300 300 300 300
6276 - SCHOOLS/CONFERENCES/EXP OTHER 0 0 95 500 0 500 500 500 500
6277 - MILEAGE/AUTO ALLOWANCE 1,043 986 2,424 1,650 0 1,650 1,650 1,650 1,650
6280 - DUES & SUBSCRIPTIONS 60 60 160 150 0 150 150 150 150
6281 - UNIFORM/CLOTHING ALLOWANCE 0 0 109 100 0 100 100 100 100
6270 - TRNG/TRAVL/DUES/UNIF 1,382 1,266 3,020 2,700 80 2,700 2,700 2,700 2,700
6200 - TOTAL OPERATING COSTS 12,710 9,578 12,589 15,160 -990 15,160 15,160 15,160 15,160
6301 - OTHER EXPENDITURES 0 0 0 0 0
6300 - TOTAL OTHER EXPENDITURES 0 0 0 0 0
6745 - VERF CHARGES 2,540 2,540 2,540 2,540 1,270 2,540 2,540 2,540 2,540
6701 - TOTAL CAPITAL OUTLAY 2,540 2,540 2,540 2,540 1,270 2,540 2,540 2,540 2,540
6700 - TOTAL CAPITAL OUTLAY 2,540 2,540 2,540 2,540 1,270 2,540 2,540 2,540 2,540
6901 - TOTAL DEBT SERVICE 0 0 0 0
6900 - TOTAL DEBT SERVICE 0 0 0 0
89
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
CODE ENFORCEMENT
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
210,192 208,125 216,827 258,383 88,483 323,340 323,340 340,540 340,540
90
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 06: CODE ENFORCEMENT - 1013
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Regular Employees 132,700 136,345 136,345 213,410 213,410 225,950 225,950
6110 Salary, New (2019, 2020 )47,000 47,000
6112 Salary - Part-time 22,000
6113 Overtime - Reg 2,500 2,500 2,500 2,500 2,500 2,500 2,500
6123 Salaries - Other 3,650 4,090 4,090 8,315 8,315 8,000 8,000
6138 Medicare 2,330 2,073 2,073 3,250 3,250 3,430 3,430
6139 FICA 9,735 8,860 8,860 13,900 13,900 14,660 14,660
6141 Pension - PERA 12,065 10,720 10,720 16,815 16,815 17,730 17,730
6142 Work Comp Ins 790 740 740 1,185 1,185 1,315 1,315
6144 Long-term Disability Insurance 375 395 395 615 615 650 650
6145 Hospital & Life Insurance 28,800 30,060 30,060 47,650 47,650 50,605 50,605
6170 Employee Paid Premiums (2,100) (2,100) (2,000) (2,000) (2,000) (2,000)
Position Changes
Total 214,945 240,683 240,683 305,640 305,640 322,840 322,840
6210 OFFICE SUPPLIES
Miscellaneous 100 100 100 100 100 100 100
Total 100 100 100 100 100 100 100
6211 SMALL TOOLS & EQUIPMENT
Miscellaneous 100 100 100 100 100 100 100
Total 100 100 100 100 100 100 100
6212 MOTOR FUELS/OIL
Fuel, oil, etc. for 1 Vehicle 1,200 1,000 1,000 1,000 1,000 1,000 1,000
Vehicle 2 ( 2019, 2020 )- - - - - -
Adjust to Trend
Total 1,200 1,000 1,000 1,000 1,000 1,000 1,000
6215 EQUIPMENT - PARTS
Misc 250 250 250 250 250 250 250
Total 250 250 250 250 250 250 250
6216 TIRES/BATTERIES
Vehicle Replacement 250 250 250 250 250 250 250
Total 250 250 250 250 250 250 250
6229 GENERAL SUPPLIES
Code Enforcement Supplies 100 100 100 100 100 100 100
Total 100 100 100 100 100 100 100
6237 TELEPHONE/PAGERS
Mobile Phones - Verizon 700 700 700 700 700 700 700
Mobile Insp # 2 700 700 700 700 700 700 700
Total 1,400 1,400 1,400 1,400 1,400 1,400 1,400
6239 PRINTING/PUBLISHING
Business cards/ door tags 200 200 200 200 200 200 200
Promotional Plan Book - - - - - - -
Total 200 200 200 200 200 200 200
6249 OTHER CONTRACTUAL SERVICES
Software Maintenance -'15 add'l license 9,860 5,860 5,860 7,860 7,860 7,860 7,860
Remodeling Advisor 3,000 2,000 2,000
Immediate Abatement 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Total 13,860 8,860 8,860 8,860 8,860 8,860 8,860
6265 REPAIRS - EQUIPMENT
Car wash 100 100 100 100 100 100 100
2nd vehicle - 100 100 100 100 100 100
Total 100 200 200 200 200 200 200
6275 SCHOOL/CONF/EXP - LOCAL
Workshops/Online Training 300 300 300 300 300 300 300
Mileage - Allowance - - -
Total 300 300 300 300 300 300 300
6276 SCHOOL/CONF/EXP - OTHER
Housing/Maintenance Code 500 500 500 500 500 500 500
Total 500 500 500 500 500 500 500
6277 MILEAGE ALLOWANCE
1,650 1,650 1,000 1,650 1,650 1,650 1,650
Total 1,650 1,650 1,000 1,650 1,650 1,650 1,650
6280 DUES & SUBSCRIPTIONS
MAHCO (2)100
MAHCO (3)150 150 150 150 150 150
Total 100 150 150 150 150 150 150
91
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 06: CODE ENFORCEMENT - 1013
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6281 UNIFORM/CLOTHING ALLOWANCE
Uniforms (1)50 50 50 50 50 50 50
Inspec.50 50 50 50 50 50 50
Total 100 100 100 100 100 100 100
6745 VEHICLE REPLACEMENT
VERF-Vehicle Replacement Charges 2,540 2,540 2,540 2,540 2,540 2,540 2,540
Total 2,540 2,540 2,540 2,540 2,540 2,540 2,540
Total Net of Personnel 22,750 17,700 17,050 17,700 17,700 17,700 17,700
TOTAL EXPENSES 237,695$ 258,383$ 257,733$ 323,340$ 323,340$ 340,540$ 340,540$
92
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 20 1200 Police
DESCRIPTION OF ACTIVITY
The Police Department encompasses a number of functions and activities in carrying out
the department’s objectives. The core functions of the department include; Police
Administration, Dispatch, Patrol, Investigations and Records. The department also
provides other activities which while not mandated by law assist the department in achieving
the overall mission of protecting the community and improving its quality of life through
service, education and enforcement. These other “value added services and programs”
include; Special Enforcement Team, K-9 program, Community Service Officer Program,
Dakota County Special Operations Team, South Metro SWAT Team, Dakota County Drug
Task Force, Community Impact Unit, and a county-wide Electronic Crimes Unit.
Following the Police Department budget summary below, is a discussion of the functions
and activities of the department.
MAJOR OBJECTIVES FOR 2020 AND 2021
Our primary objective for 2020 and 2021 is to continue providing excellent services to our
residents and to be mindful of the expectations placed on law enforcement because of
high profile incidents in our nation. Our major objectives for the next year is to train and
equip our officers to deal with the changes facing them while they police our community.
We expect continued growth in the coming year and will ask for an additional patrol officer
in 2021.
93
Objectives for 2020 and 2021 include:
2020 Objectives: 2021 Objectives:
• Maintain our authorized staff and
develop current staff
• Increase our authorized staff by adding
a patrol officer
• Maintain adequate preventative patrol
of the community and reasonable
response times.
• Maintain adequate preventative patrol
of the community and reasonable
response times.
• Participation in the Dakota County
Drug Task Force with one officer
assigned full-time to this unit.
• Participation in the Dakota County
Drug Task Force with one officer
assigned full-time to this unit.
• Participation in Dakota County
Electronic Crimes Unit with one full-
time officer assigned to the group.
• Participation in Dakota County
Electronic Crimes Unit with one full-
time officer assigned to the group.
• Participation in the Dakota County
Traffic Safety Initiative participating in
monthly targeted traffic projects.
• Participation in the Dakota County
Traffic Safety Initiative participating in
monthly targeted traffic projects.
• Participation in the South Metro SWAT
Team maintaining our five officer
commitment.
• Participation in the South Metro SWAT
Team maintaining our five officer
commitment.
• Maintain our commitment to the
business community through the Retail
Crime Officer Program in which one
patrol officer is assigned to be the
liaison with businesses in our
community and coordinate education
and criminal investigations that impact
businesses.
• Maintain our commitment to the
business community through the Retail
Crime Officer Program in which one
patrol officer is assigned to be the
liaison with businesses in our
community and coordinate education
and criminal investigations that impact
businesses.
• Maintain our commitment to the youth
of our community through continued
participation in the Police Explorers,
Teen Academy, Internships,
Mentorships, and the School Resource
Officer Program.
• Maintain our commitment to the youth
of our community through continued
participation in the Police Explorers,
Teen Academy, Internships,
Mentorships, and the School Resource
Officer Program.
• Maintain our commitment to traffic
safety in neighborhoods utilizing two
full-time patrol officers to the Special
Enforcement Team (SET), speed
display trailers and Car 54.
• Maintain our commitment to traffic
safety in neighborhoods utilizing two
full-time patrol officers to the Special
Enforcement Team (SET), speed
display trailers and Car 54.
94
• Maintain our commitment to train
officers to handle crisis intervention
and mental health related incidents.
• Maintain our commitment to train
officers to handle crisis intervention
and mental health related incidents.
2020 Objectives (cont.) 2021 Objectives (cont.)
• Investigate criminal cases in a
thorough timely manner.
• Investigate criminal cases in a
thorough timely manner.
• Promote safety in the community,
educating citizens in crime prevention
methods through block watch
meetings, City newsletters, the City
web site and newspaper articles.
• Promote safety in the community,
educating citizens in crime prevention
methods through block watch
meetings, City newsletters, the City
web site and newspaper articles.
• Continue our efforts to maintain quality
multi-family and rental housing in the
community, coordinating our effort with
other city departments, utilizing the
Rental Registration Ordinance,
education of tenants and landlords and
marketing the Crime Free Multi-
Housing program devoting one patrol
officer to this program.
• Continue our efforts to maintain quality
multi-family and rental housing in the
community, coordinating our effort with
other city departments, utilizing the
Rental Registration Ordinance,
education of tenants and landlords and
marketing the Crime Free Multi-
Housing program devoting one patrol
officer to this program.
• Continue our Crime Prevention
programs including maintaining, if not
increasing, the number of
neighborhood watch groups, Night to
Unite, Adult Citizens Academy, Teen
Citizens Academy, alcohol server
training and the retail crime prevention
program.
• Continue our Crime Prevention
programs including maintaining, if not
increasing, the number of
neighborhood watch groups, Night to
Unite, Adult Citizens Academy, Teen
Citizens Academy, alcohol server
training and the retail crime prevention
program.
• Continue to conserve energy in all
reasonable ways possible including
turning off computers and lights,
minimize idling of squad cars,
carpooling and doubling up officers in
some squad cars when appropriate
and continued utilization of bicycle
patrol.
• Continue to conserve energy in all
reasonable ways possible including
turning off computers and lights,
minimize idling of squad cars,
carpooling and doubling up officers in
some squad cars when appropriate
and continued utilization of bicycle
patrol.
95
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2016 2017 2018 2019 2020 2021
# Calls for Service 39,548 40,079 40,474 40,869 41,264 41,676
Traffic Offenses 5,672 6,141 6,300 6,600 6,900 7,100
Responses to Accidents 1,059 1,168 1,278 1,388 1,498 1,598
Detective Investigations 562 760 800 820 840 860
PERSONNEL – AUTHORIZED STAFFING LEVELS
Position 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
ADMINISTRATION
Chief 1 1 1 1 1 1 1 1 1 1
Captain 2 2 2 2 2 2 2 2 2 2
Police Administrative Mgr.* 0 1 1 1 1 1 1 1 1 1
Department Assistant* 1 0 0 0 0 0 0 0 0 0
PATROL
Patrol Sergeant 7 7 7 7 7 7 7 7 7 7
Patrol Officer 26 26 26 26 26 27 28 28 29 30
K9 Dog (Handler(s) counted in patrol off.) 1 1 1 1 1 2 2 2 2 2
SET Officer 2 2 2 2 2 2 2 2 2 2
School Resource Officer 3 3 3 3 3 3 3 3 3 3
Community Service Officer 4 6 4 4 4 4 4 4 4 4
CIU Sergeant 1 1 1 1 1 1 1 1 1 1
Multi-Family Housing Officer 1 1 1 1 1 1 1 1 1 1
Retail Crime Officer 1 1 1 1 1 1 1 1 1 1
Crime Prevention Specialist* 1 1 1 1 1 1 1 1 1 1
INVESTIGATIONS
Detective Sergeant 1 1 1 1 1 1 1 1 1 1
Detective 4 5 5 5 5 5 5 5 5 5
Drug Task Force Detective 1 1 1 1 1 1 1 1 1 1
Electronic Crimes Unit Officer 0 0 1 1 1 1 1 1 1 1
Evidence & Property Tech.* 1 1 1 1 1 1 1 1 1 1
RECORDS
Records Unit Supervisor* 1 0 0 0 0 0 0 0 0 0
Lead Records Technician* 0 1 1 1 1 1 1 1 1 1
Records Technicians* 6 5 5 5 5 5 5 5 6 6
Police Records Assistant* 1 1 1 1 1 1 1 1 0 0
Total Sworn Personnel 50 51 52 52 52 53 54 54 55 56
Total Support Personnel 15 16 14 14 14 14 14 14 14 14
* Support Personnel
VOLUNTEER ENGAGEMENT
Adopted
2016
Adopted
2017
Adopted
2018
Adopted
2019
Proposed
2020
Projected
2021
Police Explorers 14 19 19 19 19 19
Chaplains 5 6 6 6 6 6
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Summary Budget
Department 20 Police
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
4250 FEES-ACCIDENT REPORT 291 320 1,000 1,000 1,000 1,000 1,000
4226 FEES-OTHER PUBLIC SAFETY 24,026 36,081 10,200 10,200 10,200 10,200 10,200
4259 FEES-DARE,LIASON OFFICER 155,699 157,256 160,401 161,465 160,400 163,600 163,600
4141 FEES-POST BD, REIMB CONT ED, ETC.36,659 52,294 76,872 84,300 21,350 26,000 26,000
5345 REIMB POLICE SPEC DETAIL 52,033 47,813 70,733 46,400 47,300 47,300 57,000
4140 AID-STATE POLICE 418,953 420,565 442,980 418,000 420,000 440,000 445,000
4150 GRANTS OTHER - - - 15,955 6,900 75,780 32,900
687,661 714,329 762,186 737,320 667,150 763,880 735,700
Expenditures:
Salaries & Wages 5,388,941 5,498,750 5,740,832 5,710,230 5,894,360 6,240,895 6,493,885
Emp. Benefits 1,820,549 1,840,103 1,909,879 2,030,250 2,060,615 2,242,190 2,378,495
Supplies 188,111 202,591 251,323 218,200 253,686 259,923 255,593
Contractual Serv.895,247 967,357 1,024,275 1,016,640 1,077,322 1,114,187 1,148,299
Utilities 1,145 977 1,441 500 1,000 1,000 1,000
Repairs & Maint.21,499 14,710 24,132 35,170 29,620 31,890 35,240
Training/Travel/Dues 158,260 157,153 189,878 188,375 177,015 184,645 178,365
Other Exp.34,396 28,051 28,253 33,500 30,000 30,000 30,000
Capital outlay 205,428 273,331 241,130 217,870 238,220 262,000 288,200
8,713,576 8,983,023 9,411,143 9,450,735 9,761,838 10,366,730 10,809,077
Net addition to (use of) general
revenues
(8,025,915) (8,268,694) (8,648,957) (8,713,415) (9,094,688) (9,602,850) (10,073,377)
2020 CAPITAL OUTLAY
The department’s vehicle replacements are included in the Vehicle and Equipment
Replacement Fund, the annual charge to the Police Department is $262,000 for 2020.
Police mobile radios were placed into the VERF and a large replacement purchase took
place in 2019 leaving the VERF in need of additional funding. Police admin worked with
finance to minimize this increase by delaying the purchase of some police vehicles.
Further, existing administrative vehicles slated for patrol use will be replaced with less
expensive vehicles on the state contract. This will include hybrid vehicle options which will
reduce fuel expenses over time.
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ACTIVITIES AND FUNCTIONS
The f ollowing is a discussion of the activities and functions of the Police Department,
including estimated costs for performing each function. All of the costs identified in each
activity discussion are included in the department-wide budget above or within other
departments, for example, the Data Processing Department budget includes the costs for
the LOGIS system.
POLICE DEPARTMENT BUSINESS UNITS
The majority of the police departments in the United States consist of five distinct
business units:
• Administration
• Dispatch
• Patrol
• Investigations
• Records
These business units encompass the activities that must take place for a police
department to exist. They will vary in relation to the size of the department. For example,
in a very small police department, serving a small population, the demand for service is
less and there may not be an investigation division or a records unit. That does not mean
that these duties are not performed, rather it means that patrol officers perform these
duties. The administrative unit may consist of a single person, the chief of police, who may
also work as a patrol officer. With the demands placed upon a department the size of
Apple Valley, a certain level of specialization must take place to ensure that we operate
efficiently.
Cost Analysis and Assumptions Used
This analysis will capture the majority of the costs involved with and allocated to the
various business units and programs in the Department.
While it is fairly easy to capture salary and benefit costs associated with the various
business units and programs, it is more difficult to assign costs such as dispatching fees
and technology charges to one specific area. Therefore, you will note costs that are
assessed against every employee in the Department. This is due in part to the impact that
dispatching, records management, field based reporting, and data connections have on
every employee. We have grouped these costs under the heading of technology. Some of
the major costs captured in this assessment include, but are not limited to:
• Dakota Communication Center Fees
• Cellular Communication Charges
• Criminal Justice Data Network Fees
• Digital Dictation System Fees
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Police Administration
Minnesota law requires that each law enforcement agency have a Chief Law Enforcement
Officer (CLEO) who is a licensed peace officer. In Apple Valley, the CLEO is the Chief of
Police and is responsible for the operation of the department. In a department the size of
Apple Valley, there is usually a command structure between that of Police Chief and
Police Sergeant. In the Apple Valley Police Department this command rank is that of
Captain. There are two Captains. One is in command of Patrol, which includes the Patrol
Division and Community Service Officers. The other Captain is in command of Support
Services, which includes the Investigation Unit and Community Impact Unit.
Police Administration must be responsive to the needs and concerns of the community in
the delivery of police services. It is the responsibility of the Police Administration to
provide overall direction in the operation of the police department receiving guidance from
the Mayor, City Council and City Administrator. Administration is also responsible for
budget preparation, internal affairs investigations, developing department policy, making
personnel recommendations, preparation of periodic and special reports, department
evaluations, community relations, media relations, financial tracking, grant management,
department training records and interdepartmental communications. The Police Chief and
Captains are on call 24 hours a day and each has a police vehicle assigned to them.
The following chart details the command structure of our department as well as our
neighboring law enforcement agencies.
City Population Chief Deputy Chief Captain Lieutenant
Apple Valley 52,435 1 2
Burnsville 61,439 1 3
Eagan 66,627 1 1 3
Lakeville 63,748 1 1 4
2020 Anticipated Costs – Police Administration
Salary and Benefits
Chief 202,230
Captains (2) 264,534
Police Administrative Manager 123,781
Uniforms 3,150
Vehicle Costs
Capitalization 13,551
Fuel 6,504
Maintenance 1,746
Direct Costs
Training 3,304
Technology 5,640
DCC 53,466
800 MHz Access 1,485
LOGIS 1,599
Memberships 2,180
Total $683,170
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Police Dispatching Services
In December of 2007, the City of Apple Valley, along with all of the Dakota County public
safety entities, consolidated their public safety dispatch systems into jointly owned
dispatch center, the Dakota Communications Center (DCC). Governance of this entity is
in the form of a Joint Powers Agreement (JPA). Each member of the JPA contributes a
percentage of the funds needed to operate the center based upon population and the
number of Computer Aided Dispatch (CAD) events.
2020 Anticipated Costs – DCC
Direct Costs*
Membership Fees 1,033,687
800 MHz Access 30,900
LOGIS (RMS & Mobile) 165,104
Total $1,229,691
* These direct costs are distributed equally among sworn personnel
Patrol Division
The Patrol Division is responsible for providing the department’s frontline services. This
division most often provides our first point of contact with the community and provides
most of our services. These core services are those most visible on a daily basis. The
Patrol Division contains the largest allocation of staff and the division is unlike any other
division within the police department because of its visibility and the amount of contact
they have with the citizens of Apple Valley. The Patrol Division is responsible for 24 hours
a day, 7 days a week response to citizen-initiated calls for service, in addition to officer-
initiated activity.
The authorized strength of the Patrol Division is 7 Sergeants and 28 Officers. During
2018, the Patrol Division was responsible for handling over 40,000 calls for police service.
The patrol officers are the first line of defense against threats to public safety. They are
highly trained professionals, who at times unselfishly place themselves at risk in order to
protect the community.
Patrol Division Outcome Measures
Year Calls for service DUI Arrests Traffic Crashes Citations Total Arrests
2019* 12,771 70 351 1,735 406
2018 40,864 305 1,196 4,831 1,198
2017 40,079 176 1,168 4,471 1,206
2016 39,548 205 1,059 5,237 1,234
2015 35,510 171 1,022 4,926 969
2014 34,400 152 1,036 5,557 1,096
2013 35,215 160 995 6,726 1,307
2012 39,223 145 1,059 7,838 1,962
* Through 4/30/19
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Overtime Hours
We endeavor to keep overtime costs at a minimum within the department. We closely
monitor overtime to minimize our costs. It is department policy not to utilize overtime to
backfill shifts to allow personnel vacation time off. Overtime is only utilized when we fall
below our established minimum staffing levels to ensure continuity of service.
It is important to note that under the labor agreements and the personnel ordinance,
employees, with the exception of the Chief of Police and Captains, have the option of
selecting compensatory hours in lieu of overtime pay for hours worked.
Some aspects of overtime are administratively uncontrollable. Examples include
mandatory court appearances outside of normal work hours, patrol shift extensions due to
arrests, or high call for service volumes.
The historical overtime record for all hourly sworn personnel is depicted in the
accompanying table.
Year Officer Hours Sergeant Hours Overtime Pay Compensatory Pay
2019* 1,904 325 81,543 42,900
2018 3,974 530 154,500 130,000
2017 3,453 656 111,109 140,682
2016 3,836 654 190,705 159,017
2015 4,187 817 166,523 128,962
2014 4,150 811 152,735 129,000
2013 4,149 714 160,962 108,684
2012 3,689 844 129,780 108,441
* Through 4/30/19
2020 Anticipated Costs – Patrol Division
Salary and Benefits
Sergeants (7) 954,702
Officers (28) 3,596,908
Uniforms (35) 36,750
Vehicle Costs
Capitalization 158,095
Fuel 75,880
Maintenance 20,370
Direct Costs
Training 28,910
Technology 49,350
DCC 623,770
800 MHz Access 18,655
LOGIS 99,645
General Supplies & Equipment 53,305
Total $5,716,340
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Detective Unit
All but the smallest police departments in the United States have a specialized unit that
conducts criminal investigations. In Apple Valley, this unit is staffed by Detectives. The
Detectives investigate crimes requiring time and expertise beyond the capacity of the
generalized investigations that uniformed patrol officers handle. Detectives receive
specialized training in areas such as:
• Homicide Investigation
• Fraud
• Internet Crimes Against Children
• Sexual Assault
• Child Abuse and Neglect
• Robbery
• Interview and Interrogation
• Surveillance
In addition to conducting criminal investigations, this unit is also responsible for:
• Liquor License background investigations.
• Massage Business/Therapist License background investigations.
• Pre-employment investigations on potential city employees.
• Solicitor permit background investigations.
• Coordination of predatory sexual offender registration compliance.
• Assisting the Fire Department with investigation of suspicious fires.
• Conducting community education in such areas as Internet Safety.
Detective Unit Outcome Measures
Year Total Cases Cases per Detective
2019* 261 52
2018 521 104
2017 760 152
2016 562 113
2015 613 123
2014 512 128
2013 450 113
2012 568 142
* Through 5/20/19
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2020 Anticipated Costs – Detective Unit
Salary and Benefits
Detective Sergeant (1) 159,087
Detectives (5) 706,890
Property Room Clerk 37,398
Uniforms (6) 6,300
Vehicle Costs
Capitalization 27,102
Fuel 13,008
Maintenance 3,492
Direct Costs
Training 4,956
Technology 8,460
DCC 106,932
800 MHz Access 3,198
LOGIS 17,082
General Supplies & Equipment 9,138
Total $1,103,043
Records Unit
The police department’s role in the criminal justice system is to conduct investigative
inquiries and gather facts. Every police department must document information that is
obtained during investigations. This information must be maintained, searchable, and
retrievable. The vast majority of the information and data created and stored by our
agency is considered public data. As such, this data must be retrieved and released to the
public upon demand. It is the responsibility of the records unit to process, retain, retrieve
and forward this information.
The unit is responsible for data entry concerning missing and wanted persons, stolen
vehicles, stolen property and a host of other things that must be entered into the state and
federal criminal information systems. These systems are highly controlled and monitored
by both the Federal Bureau of Investigation and the Minnesota Bureau of Criminal
Apprehension. The data entries are closely monitored for accuracy, and we are subject to
an annual audit which not only verifies the accuracy of each entry but also verifies our
policies, procedures and practices that provide for the overall security of the system.
Records Unit Outcome Measures
Year Incident
Reports
Processed
Data Practices
Requests
Processed
Permits to
Purchase
Firearms
Criminal History
Entries Processed
2018 7,127 4,200 388 908
2017 7,555 4,200 446 1,283
2016 7,468 4,100 518 1,744
2015 7,297 3,397 480 1,805
2014 7,114 3,111 419 1,609
2013 7,624 2,930 564 1,676
2012 7,932 3,488 591 1,482
2011 8,432 2,233 395 1,391
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The Records Unit consists of a Lead Records Technician, five Records Technicians and one part-
time Records Clerk.
2020 Anticipated Costs – Records Unit
Salary and Benefits
Lead Records Technician (1) 99,050
Records Technicians (5) 429,730
Records Clerk – Part-time (1) 17,784
Uniforms 1,500
Direct Costs
Training 1,500
Technology 9,870
LOGIS 17,082
Specialized Equipment 2,250
Total $578,766
VALUE ADDED SERVICES AND PROGRAMS
This section of our analysis addresses the “value added services” delivered by the police
department. These services are not mandated by law, but they assist the department in
achieving the overall mission of protecting our community and improving its quality of life
through service, education and enforcement.
It is important to note that if these programs were eliminated only a portion of their costs
would result in a budgetary savings for the City of Apple Valley. For example, if you
eliminate the School Resource Officer program, the department would still need to be
adequately staffed to handle the requests for police services that come from the students
and staff in the various school district facilities located in our community.
Value Added Services and Programs – Patrol Division
Special Enforcement Team Program
Program Purpose
The Special Enforcement Team (SET) has been in existence since it was authorized by
the City Council in 2001. At the time of its inception, the focus of SET was traffic law
enforcement. This was accomplished through concentrated traffic enforcement in problem
areas in our community. These problem areas were identified primarily through citizen
complaints and areas with the highest accident rates.
Since that time, the duties of SET have been greatly expanded. SET is responsible for
conducting registration verification of predatory offenders living in our community.
Predatory offender registration is a requirement under Minnesota Statutes for individuals
who have committed violent crimes and have been discharged from correctional facilities.
Under the authority granted in Minnesota Statutes, the department is required to verify the
status of these individuals through home visits, updating their employment, contact, and
other biographical information.
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SET also has responsibility for the service of arrest warrants issued by the District Court
and state mandated compliance audits for the sale of alcohol and tobacco to minors.
The Patrol Division as a whole could absorb all of the duties currently assigned to the
SET. However, if you were to eliminate this program and reassign these duties, it would
place additional time constraints on the patrol officers who are responsible for responding
to the immediate calls for service from the public. Additionally, because of the current
staffing levels and calls for service demands facing our patrol officers, the level of traffic
law enforcement in the community would be reduced.
Special Enforcement Team Outcome Measures
Year Citations
Issued
Predatory Offenders
Monitored
(Quarterly)
Tobacco Sales
Compliance
Audits
Alcohol Sales
Compliance
Audits
2018 793 45 100 164
2017 933 44 100 164
2016 848 65 100 164
2015 746 56 105 155
2014 818 48 128 176
2013 1,314 42 128 172
2012 2,025 63 120 166
2011 1,677 41 90 167
2020 Anticipated Costs – Special Enforcement Team Program
Salary and Benefits
Officers (2) 256,922
Uniforms 2,100
Vehicle Costs
Capitalization 9,034
Fuel 4,336
Maintenance 1,164
Direct Costs
Training 1,652
Technology 2,820
DCC 35,644
800 MHz Access 1,066
LOGIS 5,694
Total $320,432
Police K-9 Program
Program Purpose
The safety of the public and police officers is the primary reason for having a K-9 program
in our department. Our department fields two dogs and their officer/handler. This program
is assigned to the Patrol Division.
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Police dogs are a force multiplier that can do the job better and more efficiently than a
police officer can do on foot. Assisting officers to detect crime, including illicit drugs, and
locate and apprehend criminals, is part of keeping our community safe. As such, it is in
keeping with the department’s mission. Conducting K-9 demonstrations is part of the
continuous job of building a positive relationship between the police and the public,
educating the public, and improving quality of life within the community.
As a part of the overall evaluation of the K-9 program, we evaluate whether there is
another government unit that should be performing this function or if this function should
be contracted out to the private sector. Conducting searches for suspects and fugitives
and making arrests are the duties of law enforcement. There are private entities that do
have specially trained dogs available to assist police departments. Some examples
include search and rescue dogs and cadaver dogs. These dogs are available upon
request on a fee or free basis and may be utilized, but the dog handlers are prohibited by
state statute from practicing law enforcement without a license. We collaborate with other
agencies to provide K-9 support in the event a canine is not available.
In 2018, we expanded our K-9 program to two teams, a true “unit” with overlapping
coverage and overlapping service lives of the dogs. When a K-9 unit retires, it takes 1-2
years for the program to be fully functional again, depending on the time of the year a K-9
retires. We have maintained with one dog since our K-9 team’s inception and we now fully
understand the profound impact a K-9 team can have on this community.
K-9 Team Staffing Comparisons
City K-9 Teams
Apple Valley 2
Burnsville 2
Eagan 2
Lakeville 2
2020 Anticipated Costs – K-9 Program
Salary and Benefits: Officers (2) 256,922
Uniforms 2,100
Vehicle Costs: Capitalization 9,034
Fuel 4,336
Maintenance 1,164
Direct Costs: Food 3,550
Memberships 160
Specialized Equipment 1,000
Training 1,652
Technology 2,820
DCC 35,644
800 MHz Access 1,066
LOGIS 5,694
Veterinary Care 2,000
Total $327,142
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Dakota County Special Operations Team (SOT)
Program Purpose
The Dakota County Special Operations Team (DCSOT) is a cooperative effort of public
safety agencies in Dakota County. This team was developed as a part of our nation’s
response to the 9-11 terrorist attacks that occurred in 2001. The majority of the funding for
the formation of the team was obtained through federal grants. The governing entity for
the DCSOT is the Dakota County Domestic Preparedness Committee (DCDPC).
The DCSOT is comprised of firefighters and police officers from various public safety
agencies in Dakota County. The members of the DCSOT are highly trained individuals
that specialize in various response scenarios that are considered high risk but have a low
frequency of occurrence. Some examples of the types of responses the DCSOT is trained
for include hazardous materials response, weapons of mass destruction response,
technical rope rescue, confined space rescue, and trench rescue. The DCSOT is available
to assist agencies within Dakota County with incidents that require additional resources or
the specialized skills they possess.
The membership assigned to the DCSOT is depicted below. Apple Valley PD assigned
one officer to this group who eventually became the team commander. He recently retired
from the team and our plan is to replace his position the next time the team recruits.
Agency Fire Police
Apple Valley 4 0
Burnsville 6 1
Dakota County Sheriff N/A 1
Eagan 3 2
Farmington 2 0
Hastings 1 0
Inver Grove Heights 3 0
Lakeville 2 0
Mendota Heights 1 1
Rosemount 2 1
South Metro Fire 3 N/A
South Saint Paul N/A 0
West Saint Paul N/A 0
Total Membership 27 6
The DCSOT is also part of the Minnesota Structural Collapse Team, Minnesota Task
Force One (MN-TF1). Together with Minneapolis, St. Paul, Edina and Rochester Fire
Departments, MN-TF1 responds with specialized equipment and trained personnel to
assist with Urban Search and Rescue (USAR) and Structural Collapse Incidents
throughout Minnesota.
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2020 Anticipated Costs – Dakota County Domestic Preparedness Committee
(DCDPC) & Dakota County Special Operations Team (SOT)
Salary and Benefits
Officer – Training Time (232 Hrs.)* 14,329
Officer – Overtime 1,200
Direct Costs
Memberships 15,502
Total $31,031
* The costs depicted here represent the “lost opportunity” costs associated with this activity. An
officer assigned to the team would undergo extensive training to maintain proficiency for the team.
Time training is lost due do not being able to fulfill their patrol duties.
South Metro SWAT Team (SMS)
Program Purpose
The South Metro SWAT Team (SMS) is a highly trained police tactical team. This team
was developed to respond to high risk but low frequency incidents that occur throughout
Dakota and Rice County. In 2017, the team absorbed Rice County SWAT to become a
more regional tactical asset. The SMS team responds to a number of incidents
throughout the region per year. These incidents include barricaded suspects, hostage
rescue, crisis negotiation, high risk warrant service, and fugitive apprehensions.
Our department contributes five officers and two sergeants to the team. Our personnel
undergo intensive specialized training to become members of the team. The team trains a
minimum of 160 hours annually to maintain their skills.
Every law enforcement agency in Dakota County, with the exception of Burnsville and
Eagan, contribute members to the SMS team. Burnsville and Eagan each field their own
SWAT team to handle response situations in their communities.
The team is comprised of 50 officers from its member agencies and four tactical
paramedics.
DCMAAG Team Personnel
Agency Tactical Officers Crisis Negotiators Tactical Paramedics
Apple Valley 5 2 0
Dakota County Sheriff 9 3 0
Faribault 2 1 0
Farmington 2 0 0
Hastings 0 0 0
Health East 0 0 4
Inver Grove Heights 2 0 0
Lakeville 4 2 0
Mendota Heights 1 0 0
Northfield 2 0 0
Northfield EMS 0 1 0
Rosemount 2 0 0
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Rice County 3 2 0
South Saint Paul 3 1 0
West Saint Paul 2 1 0
Total Membership 37 13 4
South Metro SWAT Team Response Data
Location 2018 2017 2016 2015 2014 2013 2012 2011 2010
Apple Valley 3 2 2 2 4 5 2 1 2
Burnsville 0 0 0 0 0 2 0 0 0
Dakota County 0 3 2 0 0 2 2 0 1
Eagan 0 0 0 0 0 0 1 0 0
Faribault 1 0 0 0 0 0 0 0 0
Farmington 2 3 2 2 1 1 0 1 0
Hastings 1 3 1 1 1 2 0 3 1
Inver Grove Heights 2 2 0 2 1 2 1 1 0
Lakeville 1 2 1 1 0 2 2 1 0
Mendota Heights 0 1 0 0 1 0 0 1 0
Northfield 0 0 0 0 0 0 1 0 0
Rice County 0 0 0 1 0 0 0 0 0
Rosemount 0 1 1 1 1 1 1 1 0
South Saint Paul 0 1 2 2 2 1 2 2 2
Washington County 1 1 0 1 0 0 0 1 0
West Saint Paul 4 0 1 2 1 0 4 1 1
Other 1 2 0 0 0 0 0 0 0
Total Responses 16 23 12 15 13 18 17 13 7
It should be noted that during 2018 a partial team deployment occurred four times when
the Bearcat armored vehicle was sent to assist with incidents throughout the service area.
As a part of the overall evaluation of the SMS team program, we need to ascertain if there
is another government unit that should be performing this function or if this function be
contracted out to the private sector. Because the very nature of the types of incidents the
team responds to involve law enforcement activities, these activities cannot be outsourced
to the private sector
2020 Anticipated Costs – South Metro SWAT Team
Salary and Benefits
Tactical Negotiator - Training
Time* 13,094
Tactical Negotiator - Overtime 3,000
Tactical Officer - Training Time* 70,052
Tactical Officer - Overtime 20,400
Uniforms 1,000
Direct Costs
Ammunition & Supplies 6,600
Memberships 8,300
Training 3,400
Total $125,846
*The costs depicted here represent the “lost opportunity” costs associated with this activity. In total,
the Officers assigned to the SMS Team spend 1,070 hours in training on an annual basis. They
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attend this training during their normally scheduled work week. We do not backfill these hours and
as such, the normal work activity they would be engaged in is lost.
Value Added Services and Programs – Support Services Division
Dakota County Drug Task Force
Program Purpose
Since 1988, Dakota County law enforcement agencies have effectively addressed illegal
drug activity through a multi-jurisdictional task force model. From 1988 through 1999, two
multi-jurisdictional drug task forces operated in Dakota County: South Metro Drug Task
Force and East Metro Drug Task Force. In 2000, the South Metro Drug Task Force and
the East Metro Drug Task Force merged to create the Dakota County Drug Task Force
(DCDTF), which is the primary agency assigned to investigate illegal drug activity in
Dakota County and surrounding areas.
Since the establishment of the DCDTF, Dakota County’s population has grown and
population demographics have changed. The growth and change in population, in
combination with ever changing trends in illegal drug activity, such as the rise of
methamphetamine, has resulted in a significant increase in drug and drug related crimes
throughout the county.
Dakota County, like many counties throughout our nation, is not immune from illegal drug
activity and its negative effects. The following chart represents the increasing activity the
DCDTF has been involved in. In Dakota County, in the last five years, law enforcement
authorities have arrested over 4,500 individuals directly involved in the illegal
manufacture, distribution, or possession of drugs such as cocaine, marijuana,
methamphetamine, and ecstasy.
DCDTF Activity
Incident Type 2018 2017 2016 2015 2014 2013
Arrests 1,173 1,141 1,138 960 697 638
Search Warrants
Executed
243 184 169 147 166 185
Cash Seizures $729,237 $355,974 $431,071 376,665 $228,771 $190,351
Vehicles Seized 2 5 8 12 13 13
Firearms Seized 94 84 41 35 88 65
Cocaine (pounds) 2 3.37 1.21 1.93 3.04 6.61
Ecstasy (doses) 224 45 502 110 6 2,459.50
Heroin (grams) 283 40.20 89.15 257 552 1,341.17
Methamphetamine
(pounds)
45 19.23 8.41 5.62 15.68 34.10
Marijuana (pounds) 119 307.20 97.08 338 189.41 183.06
Marijuana Plants 180 38 10 275 439 1,033
Oxycodone/OxyContin
(doses)
278 470.5 221 212 323 71.75
In recent years, police investigations have attributed several homicides, assaults,
robberies, burglaries, thefts, child endangerment and neglect to illegal drug use. The
extent of the presence of drugs in Dakota County is constantly growing and methods of
distribution are changing.
110
Illegal drug activity in Dakota County is often connected to international drug traffickers.
According to reports by the United States Department of Justice Drug Enforcement
Administration, the majority of cocaine, marijuana and methamphetamine distributed in
Minnesota and Dakota County is manufactured and delivered by Mexican drug traffickers.
Once in Minnesota, these drugs are sold and distributed to local street gangs and
independent dealers who operate and distribute the drugs in their local communities.
Prior to the establishment of multi-jurisdictional drug task forces, individual police
agencies in Dakota County were each responsible for drug investigations in their
respective jurisdictions. Police agencies with limited and broader public safety
responsibilities were slow to adapt to ever changing illegal drug trends and activities.
Most of the investigation units ranged from one to seven detectives, many of whom had
little, if any, expertise to effectively engage in proactive drug investigations. Valuable
intelligence data was not collected, preserved, or shared with neighboring agencies.
Cross-jurisdictional drug cases were often referred to an agency with sufficient resources
to conduct follow-up investigations.
The Dakota County Drug Task Force is comprised of law enforcement officers from the
following agencies:
Apple Valley Police Department Lakeville Police Department
Burnsville Police Department Mendota Heights Police Department
Dakota County Sheriff Office Rosemount Police Department
Eagan Police Department Savage Police Department
Farmington Police Department South St. Paul Police Department
Hastings Police Department West St. Paul Police Department
Inver Grove Heights Police Department
2020 Anticipated Costs – Dakota County Drug Task Force
Salary and Benefits
Detective (1) 141,378
Over-time Pay (Estimated) 15,000
Uniforms 1,050
Vehicle Costs
Lease 3,600
Fuel 2,168
Maintenance 582
Direct Costs
Training 826
Technology 1,410
DCC 17,822
800 MHz Access 533
LOGIS 2,847
Total $187,216
111
Dakota County Electronic Crimes Unit
Program Purpose
With the development of the internet and the exponential increase in the power of
electronic devices both desktop and handheld, technological devices have become one of
the premier focal points of any serious investigation.
As the importance of proper examination of technological devices has become
increasingly important it has become apparent that simply purchasing software to
occasionally mirror hard-drives is a totally inadequate approach. Developing highly
trained examiners and continually updating forensic capabilities is now the expectation
from the citizenry, prosecutors, and courts.
Developing this capability within each police agency is impractical and can be cost
prohibitive. Based on the successes of cooperative efforts experienced by the law
enforcement community in Dakota County with such groups as the South Metro SWAT
Team, Dakota County Drug Task Force, Dakota County Special Operations Team, and
the Dakota Communications Center, a collaborative approach has been adopted.
A pilot project began in January of 2015 which was permanently established in 2018
through a new joint powers agreement. The Dakota County Sheriff’s Office took lead to
locate and finance a permanent location. A recent legislative bonding bill which passed
included funding for a SMART center which will house the ECU. The unit has been
providing excellent service in a timely manner.
Electronic Crime Unit Statistics since Inception
Submitted Cases
2018
2017 2016 2015
Apple Valley 54 81 61 57
Burnsville 27 9 41 17
Dakota County 39 44 36 22
Eagan 0 2 3 0
Farmington 7 2 8 11
Hastings 24 29 36 25
Inver Grove Heights 10 19 2 2
Lakeville 29 24 1 0
Mendota Heights 5 5 4 1
Rosemount 24 16 8 4
South Saint Paul 23 35 23 26
West Saint Paul 11 12 12 18
Other 4 8 8 4
Drug Task Force 29 28 18 5
TOTAL 286 334 261 192
112
2020 Anticipated Costs - Electronic Crimes Task Force
Salary and Benefits:
Detective (1) 141,378
Over-time Pay (Estimated) 4,000
Uniforms 1,050
Vehicle Costs:
Capitalization 4,517
Fuel 2,168
Maintenance 582
Direct Costs:
Training 826
Technology 1,410
DCC 17,822
800 MHz Access 533
LOGIS 2,847
Total $177,133
Community Impact Unit (CIU)
Program Purpose
The Neighborhood Collaboration Officer Program (NCOP) was established in 2007 to
increase the department’s efforts in the area of problem-oriented policing. The unit was re-
named to Community Impact Unit (CIU) in 2019 but functions in the same manner.
Problem-oriented policing is an approach to policing in which we conduct a careful
examination of crime issues that are occurring in our community in hopes of discovering a
new and more effective strategy for dealing with the issues.
Problem-oriented policing places a high value on responses that are preventive in nature,
that are not dependent on the use of the criminal justice system, and that engage other
public agencies, the community and the private sector when their involvement has the
potential for significantly contributing to the reduction of crime and quality of life issues.
CIU has responsibility for the following activities:
• Partnering with 102 organized neighborhood watch groups
• Monitoring approximately 1,800 residential rental properties
• Citizen’s Police Academy
• Teen Police Academy
• Teacher’s Academy
• Child Passenger Safety Program
• Safety Camp
• Business Watch
• Residential Vacation Check Program
113
CIU is staffed by:
• One Sergeant who supervises the program.
• One Officer assigned to multi-family housing issues.
• One Officer assigned to retail crime issues.
• One civilian Crime Prevention Specialist.
The CIU Sergeant also has supervisory responsibilities for the SRO program.
As a part of the overall evaluation of CIU, we need to ascertain if there is another
government unit that should be performing this function or if it could be contracted out to
the private sector.
Because CIU is entrusted with developing strategies that target not only problem
properties but problem chronic offenders, they were charged by the City Council to
coordinate and create a unified and collaborative effort on the part of the city departments
(police, fire, code enforcement, building inspection, community development and
prosecution) to address these issues.
The efforts of the CIU unit in reducing crime in multi-family and rental housing, educating
landlords and tenants, making our schools safe and communicating crime prevention
information to our citizens and businesses is in keeping with the department mission of
protecting our community and preserving quality of life.
2020 Anticipated Costs – Community Impact Unit (CIU)
Salary and Benefits
Sergeant 136,386
Retail Crime Officer 128,461
Multi-Housing Officer 128,461
Crime Prevention Specialist 111,821
Uniforms (3) 3,150
Vehicle Costs
Capitalization 13,551
Fuel 6,504
Maintenance 1,746
Direct Costs
Crime Prevention Meeting
Supplies 1,600
Crime Prevention Promotional
Materials 7,000
Memberships 310
Training 3,304
Technology 5,640
DCC 53,466
800 MHz Access 1,599
LOGIS 8,541
Total $611,540
114
School Resource Officer Program
Program Purpose
This program assigns police officers to the role of a School Resource Officer (SRO). The
SRO works at the various schools in our community in partnership with ISD 196 during the
academic year. They are present in the schools to provide for the safety and security
needs of the students and staff.
We currently have three SROs partnering with ISD 196: One SRO is assigned to the
three middle schools in our community (Falcon Ridge Middle School, Scott Highlands
Middle School, and Valley Middle School) which have a combined student enrollment of
3,000; one SRO at Apple Valley High School with a student enrollment of 1,800; and one
SRO at Eastview High School with a student enrollment of approximately 2,200. The three
SROs have the potential of interacting with over 7,000 students on a daily basis.
The SROs do much more than provide for the security and protection of the students and
staff in our schools. The SROs play a significant role in intervening in home situations that
are less than ideal and assisting students that are in crisis. They also play an educational
role teaching students about the criminal justice system, drug abuse, self-respect, the safe
operation of motor vehicles and build a relationship between the police and youth of our
community.
The duties of the SROs include:
• Addressing crime and disorder problems affecting and occurring in or around
middle and high schools.
• Developing and expanding crime prevention efforts for students.
• Educating students in crime prevention and personal safety.
• Educating students in the area of conflict resolution.
• Assisting school staff in the identification of physical changes in the environment
that may reduce crime in or around schools.
• Assisting school staff in developing school policies as they relate to crime and
recommending procedural changes.
As a part of the overall evaluation of the SRO program, we need to ascertain if there is
another government unit that should be performing this function or if it can be contracted
out to the private sector.
In some areas of the United States, school districts have established their own police
departments. Examples include:
• Clark County School District Police Department in the Las Vegas Metropolitan
Area
• San Diego School District Police in San Diego, California
• Los Angeles School District Police Department in the Los Angeles Metropolitan
Area
Currently, Minnesota Statutes Chapter 626 does not authorize school districts in the state
to create their own police departments.
115
ISD 196 does provide funding for counselors, social workers and psychologists who work
directly with students. They also have staff members that assist with school security. The
SROs fulfill a unique role in that they have one foot in the community, performing
traditional police work, and the other foot in the schools, emphasizing safety and serving
as a role model for the students. We do not believe that the private sector could be as
effective in this role.
Minnesota has experienced violent incidents in schools in the past. Sometimes they have
resulted in deaths. The SRO is first and foremost an armed police officer who is charged
with protecting the students and staff.
School Resource Officer Incidents Investigated
Academic
Year
Apple Valley High
School
Eastview High
School
Middle
Schools
2018 – 2019* 228 330 205
2017 – 2018 258 82 246
2016 – 2017 219 157 245
2015 – 2016 213 217 214
2014 – 2015 227 223 251
2013 – 2014 203 254 263
2012 – 2013 267 339 313
2011 – 2012 223 247 228
*This statistic does not include the 40 calls for service handled by the SROs at the School of
Environmental Studies and the Alternative Learning Center.
2020 Anticipated Costs – School Resource Officer Program
Salary and Benefits
Officers (3) 385,383
Uniforms 3,150
Vehicle Costs
Capitalization 13,551
Fuel 6,504
Maintenance 1,746
Direct Costs
Training 2,478
Technology 4,230
DCC 53,466
800 MHz Access 1,599
LOGIS 8,541
Revenue
ISD 196 Reimbursement (160,401)
Total $320,247
116
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
POLICE
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 5,042,000 5,168,249 5,408,997 5,357,990 2,643,938 5,584,525 5,686,525 5,833,510 5,938,570
6111 - SALARY PART-TIME 43,553 45,973 49,051 43,475 23,950 45,645 45,645 47,965 47,965
6112 - SALARY-SEASONAL TEMP 0 0 0 0 282
6113 - OVERTIME-REGULAR EMPLOYEES 281,621 255,992 252,535 290,000 125,352 290,000 290,000 290,000 290,000
6114 - OVERTIME PART-TIME EMPLOYEES 0 286 218 0 235
6117 - HOLIDAY PAY 132,568 146,852 156,085 123,225 44,089 137,625 137,625 143,170 143,170
6121 - INSURANCE CASH BENEFIT 22,980 23,460 22,560 0 11,340
6122 - COMP REQUEST -133,780 -142,061 -148,613 -130,000 -82,356 -130,000 -130,000 -130,000 -130,000
6123 - SALARY-OTHER 209,670 211,100 211,100 204,180 204,180
6105 - SALARIES AND WAGES 5,388,941 5,498,750 5,740,832 5,894,360 2,766,830 6,138,895 6,240,895 6,388,825 6,493,885
6138 - MEDICARE 73,253 75,124 78,017 84,325 38,271 89,015 89,015 92,640 92,640
6139 - FICA 29,759 30,070 30,134 35,430 16,572 36,860 36,860 46,800 46,800
6141 - PENSIONS-PERA 809,484 828,765 837,608 916,580 415,422 1,025,950 1,025,950 1,067,380 1,067,380
6142 - WORKERS COMPENSATION 137,500 169,985 183,057 193,975 96,543 228,115 228,115 249,155 249,155
6143 - UNEMPLOYMENT COMPENSATION 0 2,123
6144 - LONG-TERM DISABILITY INSURANCE 13,480 10,038 10,243 15,425 4,683 16,750 16,750 17,430 17,430
6145 - MEDICAL INSURANCE 680,778 738,765 819,235 904,680 337,717 935,300 935,300 995,090 995,090
6146 - DENTAL INSURANCE 58,745 63,615 65,721 0 31,588
6147 - LIFE INSURANCE-BASIC 343 357 360 0 170
6148 - LIFE INSURANCE-SUPP/DEPEND 17,208 17,934 17,039 0 8,433
6170 - EMPLOYEE PAID PREMIUMS -94,548 -131,535 -89,800 -33,776 -89,800 -89,800 -90,000 -90,000
6125 - EMPLOYEE BENEFITS 1,820,549 1,840,103 1,909,879 2,060,615 917,745 2,242,190 2,242,190 2,378,495 2,378,495
6100 - TOTAL PERSONNEL SERVICES 7,209,491 7,338,853 7,650,711 7,954,975 3,684,575 8,381,085 8,483,085 8,767,320 8,872,380
6210 - OFFICE SUPPLIES 7,159 6,173 6,910 8,400 2,997 8,400 8,400 8,400 8,400
6211 - SMALL TOOLS & EQUIPMENT 20,182 20,902 46,833 31,100 4,622 31,100 31,100 23,100 23,100
6212 - MOTOR FUELS/OILS 74,440 81,577 93,802 122,486 42,430 125,723 125,723 129,393 129,393
6215 - EQUIPMENT-PARTS 21,970 20,836 23,345 20,000 18,103 20,000 20,000 20,000 20,000
6216 - VEHICLES-TIRES/BATTERIES 4,779 11,272 10,113 7,000 3,431 10,000 10,000 10,000 10,000
6229 - GENERAL SUPPLIES 59,581 61,830 70,321 64,700 37,810 64,700 64,700 64,700 64,700
6205 - SUPPLIES 188,111 202,591 251,323 253,686 109,393 259,923 259,923 255,593 255,593
6235 - CONSULTANT SERVICES 6,638 4,169 12,837 6,000 10,233 7,500 7,500 7,500 7,500
6237 - TELEPHONE/PAGERS 55,073 57,107 51,299 56,050 27,216 57,550 57,550 57,550 57,550
6238 - POSTAGE/UPS/FEDEX 295 265 385 300 186 400 400 400 400
6239 - PRINTING 5,054 7,372 4,461 5,550 2,575 5,550 5,550 5,550 5,550
6240 - CLEANING SERVICE/GARBAGE 980 1,381 980 1,400 285 1,400 1,400 1,400 1,400
6249 - OTHER CONTRACTUAL SERVICES 827,206 897,062 954,313 1,008,022 587,536 1,041,787 1,041,787 1,075,899 1,075,899
6230 - CONTRACTUAL SERVICES 895,247 967,357 1,024,275 1,077,322 628,031 1,114,187 1,114,187 1,148,299 1,148,299
6255 - UTILITIES-ELECTRIC 1,145 977 1,441 1,000 1,152 1,000 1,000 1,000 1,000
6250 - UTILITIES 1,145 977 1,441 1,000 1,152 1,000 1,000 1,000 1,000
6265 - REPAIRS-EQUIPMENT 20,221 14,710 23,260 29,620 9,644 34,890 31,890 35,240 35,240
6266 - REPAIRS-BUILDING 1,278 0 872 0 0
6260 - REPAIRS AND MAINTENA 21,499 14,710 24,132 29,620 9,644 34,890 31,890 35,240 35,240
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 30,974 33,819 28,806 36,850 12,929 36,850 36,850 36,850 36,850
6276 - SCHOOLS/CONFERENCES/EXP OTHER 14,349 10,417 22,091 18,310 4,806 19,310 19,310 18,310 18,310
6278 - SUBSISTENCE ALLOWANCE 0 0 156 0 0
6280 - DUES & SUBSCRIPTIONS 39,237 41,212 39,808 44,805 22,426 46,785 46,785 47,505 47,505
6281 - UNIFORM/CLOTHING ALLOWANCE 73,700 71,705 99,017 77,050 55,333 81,700 81,700 75,700 75,700
6270 - TRNG/TRAVL/DUES/UNIF 158,260 157,153 189,878 177,015 95,494 184,645 184,645 178,365 178,365
117
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
POLICE
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6200 - TOTAL OPERATING COSTS 1,264,261 1,342,788 1,491,049 1,538,643 843,714 1,594,645 1,591,645 1,618,497 1,618,497
6310 - RENTAL EXPENSE 22,308 22,308 22,308 22,400 8,154 22,400 22,400 22,400 22,400
6321 - CASH OVER/SHORT -123 125 5 0 0
6333 - GENERAL-CASH DISCOUNTS -175 -115 -77 0 -33
6399 - OTHER CHARGES 12,386 5,733 6,017 7,600 550 21,850 7,600 7,600 7,600
6301 - OTHER EXPENDITURES 34,396 28,051 28,253 30,000 8,671 44,250 30,000 30,000 30,000
6300 - TOTAL OTHER EXPENDITURES 34,396 28,051 28,253 30,000 8,671 44,250 30,000 30,000 30,000
6501 - TAXABLE/NON-TAXABLE MISC RESAL 0 0 0 0
6500 - TOTAL EXPENDITURES 0 0 0 0
6720 - CAPITAL OUTLAY-FURNITURE & FIX 0 47,493 0 0 0 0 0
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 8,558 28,968 17,160 0 825 0 0
6745 - VERF CHARGES 196,870 196,870 223,970 238,220 119,110 262,000 262,000 288,200 288,200
6701 - TOTAL CAPITAL OUTLAY 205,428 273,331 241,130 238,220 119,935 262,000 262,000 288,200 288,200
6700 - TOTAL CAPITAL OUTLAY 205,428 273,331 241,130 238,220 119,935 262,000 262,000 288,200 288,200
8,713,576 8,983,024 9,411,143 9,761,838 4,656,895 10,281,980 10,366,730 10,704,017 10,809,077
118
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 20: POLICE - 1200
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
REVENUES:
4250 Accident reports 1,000 1,000 1,000 1,000 1,000 1,000 1,000
4259 Other Public Safety fees 10,200 10,200 10,200 10,200 10,200 10,200 10,200
4259 ISD 196 Fees (SRO program)161,465 160,400 160,400 163,600 163,600 163,600 163,600
5345 Police Special Detail (extra duty)46,400 47,300 47,300 47,300 47,300 57,000 57,000
4140 State Aid - Police PERA aid 418,000 420,000 420,000 420,000 440,000 445,000 445,000
4141 Post Board Training Reimbursement 18,000 16,000 16,000 16,000 16,000 16,000 16,000
4141 Reimbursements: Traffic Safety + POST + SOT 73,255 61,980 50,000 68,880 68,880 26,000 26,000
Ballastic Vest Reimbursement 9,000 6,900 6,900 6,900 6,900 6,900 6,900
TOTAL REVENUES 737,320 723,780 711,800 733,880 753,880 725,700 725,700
SALARIES
6110 Regular Employees 5,111,730 5,278,990 5,278,990 5,584,525 5,584,525 5,833,510 5,833,510
6111 Salary-Part-time 41,015 43,475 43,475 45,645 45,645 47,965 47,965
6113 Overtime - Regular 284,500 290,000 290,000 290,000 290,000 290,000 290,000
6122 Comp Request (130,000) (130,000) (130,000) (130,000) (130,000) (130,000) (130,000)
6117 Holiday/Invest Stipend/Master Pat 130,960 123,225 123,225 137,625 137,625 143,170 143,170
6123 Salaries - Other 175,425 209,670 209,670 211,100 211,100 204,180 204,180
6138 Medicare 80,085 84,325 84,325 89,015 89,015 92,640 92,640
6139 FICA 34,270 35,430 35,430 36,860 36,860 46,800 46,800
6141 Pension - PERA 866,185 916,580 916,580 1,025,950 1,025,950 1,067,380 1,067,380
6142 Work Comp Ins 182,810 193,975 193,975 228,115 228,115 249,155 249,155
6144 Long-term Disability Insurance 14,900 15,425 15,425 16,750 16,750 17,430 17,430
6145 Hospital & Life Insurance 852,000 904,680 904,680 935,300 935,300 995,090 995,090
6170 Employee Paid Premiums (89,800) (89,800) (89,800) (89,800) (90,000) (90,000)
Position Addition (Paid by Grant)96,600 79,000 79,000 - 102,000 - 105,060
Total 7,740,480 7,954,975 7,954,975 8,381,085 8,483,085 8,767,320 8,872,380
6210 OFFICE SUPPLIES
Paper & Supplies 7,000 7,000 6,700 7,000 7,000 7,000 7,000
Ticket Writer Paper 1,400 1,400 1,300 1,400 1,400 1,400 1,400
Total 8,400 8,400 8,000 8,400 8,400 8,400 8,400
6211 SMALL TOOL & EQUIPMENT
AED Units 2,200 9,900 9,900 9,900 9,900 9,900 9,900
Chemical Aerosol Replacement 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Clerical Headset Replacements 250 250 250 250 250 250 250
Data Master Mouthpieces 500 500 500 500 500 500 500
Fire Extinguishers/Car Door Openers 500 500 500 500 500 500 500
Forensic Computer Supplies 750 750 750 750 750 750 750
K-9 Equipment 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Portable Breath Testers - Intox mouthpieces 2,200 2,200 2,200 2,200 2,200 2,200 2,200
Radar Units 5,000 5,000 5,000 5,000 5,000 5,000 5,000
Tasers 10,000 10,000 10,000 10,000 10,000 2,000 2,000
Total 23,400 31,100 31,100 31,100 31,100 23,100 23,100
6212 MOTOR FUELS/OILS
Gas 91,800 119,111 119,111 122,348 122,348 126,018 126,018
Oil 3,200 3,375 3,375 3,375 3,375 3,375 3,375
Total 95,000 122,486 122,486 125,723 125,723 129,393 129,393
6215 EQUIPMENT - PARTS
Batteries (Laptop, AA, AAA, C, D)4,000 4,000 4,000 4,000 4,000 4,000 4,000
Bike Parts 750 750 750 750 750 750 750
Gun Parts Replacement 1,500 1,500 1,500 1,500 1,500 1,500 1,500
Patrol/Inv/Admin Vehicles 13,500 13,500 13,500 13,500 13,500 13,500 13,500
Squad License Plates 250 250 250 250 250 250 250
Total 20,000 20,000 20,000 20,000 20,000 20,000 20,000
6216 EQUIPMENT - TIRES/BATTERIES
Patrol/Inv/Admin Vehicles 7,000 7,000 10,000 10,000 10,000 10,000 10,000
Total 7,000 7,000 10,000 10,000 10,000 10,000 10,000
6229 GENERAL SUPPLIES
12 Gauge Less Lethal Ammo 1,500 1,500 1,500 1,500 1,500 1,500 1,500
AED Batteries/Pads 3,000 3,000 3,000 3,000 3,000 3,000 3,000
Ammunition 18,000 18,000 18,000 18,000 18,000 18,000 18,000
Canine Supplies & Food 3,550 3,550 4,000 3,550 3,550 3,550 3,550
Cell Phone Batteries/Supplies 350 350 350 350 350 350 350
Coffee / Water / Meeting Supplies 2,750 2,750 3,000 2,750 2,750 2,750 2,750
Crime Prevention Meeting Supplies 1,600 1,600 1,600 1,600 1,600 1,600 1,600
Crime Prevention Promotional Materials 7,000 7,000 7,000 7,000 7,000 7,000 7,000
Detention Supplies 500 500 500 500 500 500 500
First Aid Supplies 3,000 3,000 3,000 3,000 3,000 3,000 3,000
Flares 500 500 500 500 500 500 500
Flex Cuffs 100 100 100 100 100 100 100
Hearing Protectors 100 100 100 100 100 100 100
Investigation Supplies 6,500 6,500 6,500 6,500 6,500 6,500 6,500
119
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 20: POLICE - 1200
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6229 GENERAL SUPPLIES CONT.
SWAT Supplies 6,600 6,600 6,600 6,600 6,600 6,600 6,600
Mentoring - Academy Supplies 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Narcotic Field Testing Kits 450 450 450 450 450 450 450
Patrol Supplies 3,500 3,800 3,800 3,800 3,800 3,800 3,800
Shooting Glasses 150 150 150 150 150 150 150
Targets/Gun Cleaning Materials 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Taser Cartridges/Batteries 3,250 3,250 3,250 3,250 3,250 3,250 3,250
Total 64,400 64,700 65,400 64,700 64,700 64,700 64,700
6235 CONSULTANT SERVICES
Canine Vet Services 1,250 2,000 4,000 2,000 2,000 2,000 2,000
Mantoux & Hepatitis Test & Inoculations 500 500 500 500 500 500 500
Pre-employment Medicals & Psychologicals 3,500 3,500 5,000 5,000 5,000 5,000 5,000
Total 5,250 6,000 9,500 7,500 7,500 7,500 7,500
6237 TELEPHONE/PAGERS
Cellular Phone Services 37,100 37,500 38,500 39,000 39,000 39,000 39,000
Frontier Phone Lines 250 250 200 250 250 250 250
Verizon LTE 4G Wireless Services 15,840 16,000 16,000 16,000 16,000 16,000 16,000
Telephone Language Translation Service 1,800 2,300 2,300 2,300 2,300 2,300 2,300
Total 54,990 56,050 57,000 57,550 57,550 57,550 57,550
6238 POSTAGE/UPS/FEDEX
UPS Expense 300 300 400 400 400 400 400
Total 300 300 400 400 400 400 400
6239 PRINTING/PUBLISHING
Annual Report 100 100 100 100 100 100 100
Business Cards 1,200 1,200 1,200 1,200 1,200 1,200 1,200
Crime Prevention Materials 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Evidence Labels and Bar Codes 800 800 800 800 800 800 800
Forms/Stationery/Envelopes 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Misc Printing 500 500 500 500 500 500 500
Night to Unite Yard Signs 950 950 950 950 950 950 950
Total 5,550 5,550 5,550 5,550 5,550 5,550 5,550
6240 C. SERVICE/GARBAGE REMOVAL
Shredding Service 1,000 1,400 1,300 1,400 1,400 1,400 1,400
Total 1,000 1,400 1,300 1,400 1,400 1,400 1,400
6249 OTHER CONTRACTUAL SERVICES
DCC Debt Service
911 fund balance applied equally over next 5 years to DCC D - - - -
DCC Fees (General & Capital Projects)943,150 999,922 999,922 1,033,687 1,033,687 1,067,799 1,067,799
Background Investigation Fees 2,000 2,000 1,000 2,000 2,000 2,000 2,000
Consolidated Lead Evaluation and Reporting 1,900 3,600 3,600 3,600 3,600 3,600 3,600
Evidentiary Impound & Tow Fees 2,500 2,500 2,500 2,500 2,500 2,500 2,500
Total 949,550 1,008,022 1,007,022 1,041,787 1,041,787 1,075,899 1,075,899
6255 UTILITIES - ELECTRIC
Dakota Electric and Excel Energy 1,000 2,000 2,000 2,000 2,000 2,000 2,000
Reimbursement from Eagan PD for Range (500) (1,000) (1,000) (1,000) (1,000) (1,000) (1,000)
Total 500 1,000 1,000 1,000 1,000 1,000 1,000
6265 REPAIRS - EQUIPMENT
*** = Service Contract
*** Digital Dictation 2,240 2,240 2,240 2,240 2,240 2,240 2,240
*** Konica Copiers Maintenance 2,700 3,000 3,000 3,000 3,000 3,000 3,000
*** Digital ICV/Body Cam Server Maint 5,940 5,940 - - - - -
*** Motorola Radio Extended Warranty 4,440 4,440 - - - 5,000 5,000
*** Quetel Software Maintenance 3,000 3,000 3,000 12,000 9,000 9,000 9,000
Car Washes 4,000 4,000 4,000 4,000 4,000 4,000 4,000
Digital ICV/Body Cam Repairs 2,000 3,000 3,000 3,000 3,000 3,000 3,000
LOGIS Mobiles Support Maintenance 36,969 39,973 39,973 42,918 42,918 45,060 45,060
LOGIS Support is included in Data Processing (36,969) (39,973) (39,973) (42,918) (42,918) (45,060) (45,060)
LOGIS RMS Support Maintenance 107,914 113,814 113,814 117,480 117,480 123,350 123,350
LOGIS RMS is included in Data Processing (107,914) (113,814) (113,814) (117,480) (117,480) (123,350) (123,350)
Misc. Small Equipment Repairs 2,000 2,000 2,000 2,000 2,000 2,000 2,000
Radar Recertifications 1,650 - - 1,650 1,650 - -
Radio Repairs 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Squad Car - Not in House 6,000 6,000 6,000 6,000 6,000 6,000 6,000
Trend Reduction - (5,000) - - - - -
Total 35,170 29,620 24,240 34,890 31,890 35,240 35,240
120
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 20: POLICE - 1200
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6275 SCHOOL/CONF/EXP - LOCAL
Canine Training School 1,750 1,750 1,750 1,750 1,750 1,750 1,750
Chaplains Training 500 500 500 500 500 500 500
Crisis Intervention Training 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Explorer Training/Meeting Expense 100 100 100 100 100 100 100
Meal Expense Reimbursement Training/Court 2,600 2,600 2,600 2,600 2,600 2,600 2,600
Rotary Meetings 500 500 500 500 500 500 500
Specialized Training - Crime Prevention/CIU 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Specialized Training - Detectives 3,000 3,000 3,000 3,000 3,000 3,000 3,000
Specialized Training - Firearm Instructors 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Specialized Training - Patrol Officers 6,000 6,000 6,000 6,000 6,000 6,000 6,000
Specialized Training - Records Unit 1,500 1,500 1,500 1,500 1,500 1,500 1,500
Specialized Training - Supervisors 3,000 3,000 3,000 3,000 3,000 3,000 3,000
Specialized Training - SRO 900 900 900 900 900 900 900
Specialized Training - Use of Force Instructors 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Mandated Training 13,000 13,000 13,000 13,000 13,000 13,000 13,000
Total 36,850 36,850 36,850 36,850 36,850 36,850 36,850
6276 SCHOOL/CONF/EXP - OTHER
Can-Am Narcotics Conference 450 450 450 450 450 450 450
Crime Prevention Conference 500 500 500 500 500 500 500
IACP Conference 4,500 5,000 5,000 5,000 5,000 5,000 5,000
Juvenile Officers Institute 1,000 1,000 1,000 1,000 1,000 1,000 1,000
K-9 Drug Certification 2,000 360 360 360 360 360 360
FBI NA NW Chapter Training Conference 1,000 1,000 1,000 1,000 1,000 1,000 1,000
SWAT- Annual Training Exercise 1,800 1,800 2,000 1,800 1,800 1,800 1,800
MN Chiefs of Police Executive Training Institute 2,000 2,000 2,000 2,000 2,000 2,000 2,000
National Explorer Conference 1,000 - - 1,000 1,000 - -
Organized Retail Crime Conference 800 800 800 800 800 800 800
Out State Specialty Training 2,500 2,500 2,500 2,500 2,500 2,500 2,500
Sex Crimes Investigator Conference 500 500 500 500 500 500 500
Special Operations Training Assn. Conference 1,600 1,600 1,600 1,600 1,600 1,600 1,600
State Explorer Conference 800 800 800 800 800 800 800
Total 20,450 18,310 18,510 19,310 19,310 18,310 18,310
6280 DUES & SUBSCRIPTIONS
Association of Training Officers of MN 200 200 200 200 200 200 200
Crime Prevention Officers Association 180 180 180 180 180 180 180
Criminal Code/Law Books 50 50 50 50 50 50 50
Dakota County Chiefs of Police Association 600 600 600 600 600 600 600
DC 800 MHz Access Fee 27,000 28,200 28,200 30,900 30,900 30,900 30,900
Explorer Re-charter 250 250 250 250 250 250 250
International Association of Chiefs of Police 450 450 450 450 450 450 450
SWAT Dues 8,300 8,300 8,300 8,300 8,300 8,300 8,300
Misc. Books & Publications 500 500 500 500 500 500 500
MN Chiefs of Police Association 580 580 580 580 580 580 580
MN Law Enforcement Explorers Association 75 75 75 75 75 75 75
MN Multi-Housing Assn. Coalition 130 130 130 130 130 130 130
National FBI Academy Association/LEEDA 350 350 350 350 350 350 350
Police License Renewals ($90 each)1,800 1,980 1,980 1,260 1,260 1,980 1,980
Rotary Dues 200 200 200 200 200 200 200
Tri-County Investigators Association 100 100 100 100 100 100 100
U.S. Police Canine Association 160 160 160 160 160 160 160
VITALS Aware Services - 2,500 2,500 2,500 2,500 2,500 2,500
Total 40,925 44,805 44,805 46,785 46,785 47,505 47,505
6281 UNIFORM/CLOTHING ALLOWANCE
Awards/Plaques/Commendation Medals 3,000 3,000 3,000 3,000 3,000 3,000 3,000
Bike Uniforms 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Chaplain/Volunteer Uniforms 500 500 500 500 500 500 500
SWAT 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Patches/Badges 2,500 2,500 2,500 2,500 2,500 2,500 2,500
Records Personnel Uniforms 2,000 1,500 1,500 1,500 1,500 1,500 1,500
Replacement Ballastic Vests 21,000 8,400 8,400 12,000 12,000 6,000 6,000
Sworn Officers 55,650 55,650 55,650 56,700 56,700 56,700 56,700
Sworn Officers New Hires 3,000 3,000 3,000 3,000 3,000 3,000 3,000
Uniforms & Badges, Explorer Program 500 500 500 500 500 500 500
Total 90,150 77,050 77,050 81,700 81,700 75,700 75,700
6310 RENTAL EXPENSE
CJDN Connection Fees-BCA Desktop Query 5,760 5,760 5,760 5,760 5,760 5,760 5,760
CJDN Connection Fees-BCA Mobile Query 5,040 5,040 5,040 5,040 5,040 5,040 5,040
CJDN Connection Fees-BCA Submission 1,200 1,200 1,200 1,200 1,200 1,200 1,200
Konica Minolta Copier Leases 6,800 6,800 6,800 6,800 6,800 6,800 6,800
Vehicle Lease (Drug Task Force)3,600 3,600 3,600 3,600 3,600 3,600 3,600
Total 22,400 22,400 22,400 22,400 22,400 22,400 22,400
6399 OTHER CHARGES
Blood Tests 1,500 1,500 1,500 1,500 1,500 1,500 1,500
Outdoor Range Maintenance/Repairs 8,000 5,000 5,000 19,250 5,000 5,000 5,000
Scale Calibration Maintenance 500 - - - - - -
Subpoena Fees 1,100 1,100 1,100 1,100 1,100 1,100 1,100
Total 11,100 7,600 7,600 21,850 7,600 7,600 7,600
121
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 20: POLICE - 1200
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6730 CAPITAL OUTLAY - VEHICLES - - - - - - -
Sedans (Admin.)- - - - - - -
Squad Cars - - - - - - -
Van (Detectives)- - - - - - -
Total - - - - - - -
6740 CAPITAL OUTLAY - OTHER ITEMS - - - - - - -
Canine - Saint Paul PD - - - - - - -
Records Scanner - - - - - - -
AR-15 Squad Rifle Suppression 21,000 - - - - - -
(Trade in Value)- - - - - - -
Total 21,000 - - - - - -
6745 VEHICLE REPLACEMENT - - - - - - -
VEHICLE - UTV Fleet Addition - - - - - - -
VERF-Vehicle Replacement Charges 196,870 238,220 238,220 262,000 262,000 288,200 288,200
Total 196,870 238,220 238,220 262,000 262,000 288,200 288,200
Total Net of Personnel 1,710,255 1,806,863 1,808,433 1,900,895 1,883,645 1,936,697 1,936,697
TOTAL EXPENSES 9,450,735 9,761,838 9,763,408$ 10,281,980$ 10,366,730$ 10,704,017$ 10,809,077$
TOTAL REVENUES (from Above) :737,320 723,780 711,800$ 733,880$ 753,880$ 725,700$ 725,700$
NET ADDITION TO (USE OF ) GENERAL REVENUES (8,713,415)$ (9,038,058)$ (9,051,608) (9,548,100) (9,612,850) (9,978,317) (10,083,377)
122
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 21 1290 Civil Defense
DESCRIPTION OF ACTIVITY
Civil Defense
The City Council designates an Emergency Management Director. The Police Chief
serves in this capacity. Duties include maintenance of the nine outdoor warning sirens,
insuring that the Emergency Operations Center is properly equipped, updating and
coordinating the periodic exercising the City’s Emergency Operations Plan. The Police
Chief works closely with the Fire Chief and the Dakota County Emergency Operations
Director in coordinating Civil Defense activities.
MAJOR OBJECTIVES FOR 2020
Continue ongoing maintenance on outdoor warning sirens including monitoring and
replacement of DC power supply (batteries) as needed. Due to the retirement of key city
personnel, the department entered into a service agreement with Frontline Warning
Systems in order to maintain the Whelen siren system up to the current industry standards.
Members of the Apple Valley Police Department supervisory team will continue to receive
training in the National Incident Management System (NIMS) by attending the various
NIMS courses provided by the Dakota County Domestic Preparedness Committee. In
addition, tabletop exercises will be provided under the framework of the newly revised
Emergency Operations Plan. The department will continue working to place the warning
siren system into the city’s CEP.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Proposed Proposed
Item 2017 2018 2019 2020 2021
Number of Warning Sirens 9 9 9 9 9
Summary Budget
Department 21 Civil Defense
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Proposed Proposed Proposed
Revenue:
Expenditures:
Supplies 163 712 635 2,000 2,000 2,000 2,000
Contractual Serv.15,410 15,303 15,139 15,410 15,410 16,000 18,060
Utilities 505 551 550 675 675 675 675
Repairs & Maint.754 880 205 2,000 1,000 1,000 1,000
Training/Travel/Dues - - - 100 100 100 100
Capital outlay - - - - - - -
Total Exp 16,832 17,447 16,529 20,185 19,185 19,775 21,835
Net addition to (use of)
general revenues
(16,832) (17,447) (16,529) (20,185) (19,185) (19,775) (21,835)
2020 CAPITAL OUTLAY: None
123
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
CIVIL DEFENSE
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6105 - SALARIES AND WAGES 0
6100 - TOTAL PERSONNEL SERVICES 0
6211 - SMALL TOOLS & EQUIPMENT 168 724 0 2,000 0 1,000 1,000 1,000 1,000
6215 - EQUIPMENT-PARTS 12 0 635 776 1,000 1,000 1,000 1,000
6205 - SUPPLIES 180 724 635 2,000 776 2,000 2,000 2,000 2,000
6249 - OTHER CONTRACTUAL SERVICES 15,410 15,303 15,139 15,410 15,352 16,000 16,000 18,060 18,060
6230 - CONTRACTUAL SERVICES 15,410 15,303 15,139 15,410 15,352 16,000 16,000 18,060 18,060
6255 - UTILITIES-ELECTRIC 505 551 550 675 275 675 675 675 675
6250 - UTILITIES 505 551 550 675 275 675 675 675 675
6265 - REPAIRS-EQUIPMENT 754 880 205 1,000 2,250 1,000 1,000 1,000 1,000
6260 - REPAIRS AND MAINTENA 754 880 205 1,000 2,250 1,000 1,000 1,000 1,000
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 0 0 0 0 0 0 0
6280 - DUES & SUBSCRIPTIONS 0 0 0 100 0 100 100 100 100
6270 - TRNG/TRAVL/DUES/UNIF 0 0 0 100 0 100 100 100 100
6200 - TOTAL OPERATING COSTS 16,849 17,457 16,529 19,185 18,652 19,775 19,775 21,835 21,835
6333 - GENERAL-CASH DISCOUNTS -17 -12 0 0
6301 - OTHER EXPENDITURES -17 -12 0 0
6300 - TOTAL OTHER EXPENDITURES -17 -12 0 0
6701 - TOTAL CAPITAL OUTLAY 0 0 0 0 0
6700 - TOTAL CAPITAL OUTLAY 0 0 0 0 0
16,832 17,445 16,529 19,185 18,652 19,775 19,775 21,835 21,835
124
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 21: CIVIL DEFENSE - 1290
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6211 SMALL TOOL & EQUIPMENT
Siren Maint Supplies 1,000 1,000 1,000 - - - -
Avian Flu Supplies 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Total 2,000 2,000 2,000 1,000 1,000 1,000 1,000
6215 B BATTERIES
Siren Batteries - - 650 1,000 1,000 1,000 1,000
Total 650 1,000 1,000 1,000 1,000
6249 OTHER CONTRACTUAL SERVICES
DCDPC Annual Dues 15,410 15,410 15,139 16,000 16,000 15,510 15,510
Frontline Warning Service Contra - - - - - 2,550 2,550
Total 15,410 15,410 15,139 16,000 16,000 18,060 18,060
6255 UTILITIES - ELECTRIC
Dakota Electric - Excel Energy 675 675 600 675 675 675 675
Total 675 675 600 675 675 675 675
6265 REPAIRS - EQUIPMENT
Routine Maintenance 2,000 1,000 2,550 1,000 1,000 1,000 1,000
Total 2,000 1,000 2,550 1,000 1,000 1,000 1,000
6275 SCHOOL/CONF/EXP - LOCAL
Exercise Expenses - - - - - - -
Total - - - - - - -
6280 DUES & SUBSCRIPTIONS
AMEM 100 100 100 100 100 100 100
Total 100 100 100 100 100 100 100
Total Net of Personnel 20,185 19,185 21,039 19,775 19,775 21,835 21,835
TOTAL EXPENSES 20,185$ 19,185$ 21,039$ 19,775$ 19,775$ 21,835$ 21,835$
125
Notes:
126
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 22 1295 Comm Serv Offic
(CSO)
DESCRIPTION OF ACTIVITY
Community Service Officer
A Community Service Officer (CSO) provides support in crime prevention,
investigation, and response where full police powers are unnecessary and assists
police officers in upholding law and order. CSOs work under the supervision of a
patrol sergeant. They perform duties that don’t require the level of training or
expertise of a police officer, thereby freeing the officer to engage in activities that
do require their attention.
The duties of the CSOs include:
• Fingerprinting citizens applying for certain licenses from state agencies or
adoption.
• Assisting patrol officers in performing traffic control, such as accident
scene traffic control, special events control, and other similar situations.
• Assisting officers in requesting and ensuring vehicle tows are completed
at accident scenes and other arrest situations where a vehicle is involved.
• Assisting in booking prisoners at the police station.
• Handling dog bite calls, animal at large calls and injured animal calls.
• Opening locked car doors for citizens.
• Delivering City Council agenda packets.
• Delivering the City Hall mail to the post office each day.
• Deploying the radar display speed trailers as well as “Car 54”.
• Enforcing certain ordinance violations including selected parking
violations.
• Maintaining department supplies and equipment.
• Shuttling squad cars back and forth from the police station to mechanics
at CMF.
• Transporting evidence to and from the Minnesota Bureau of Criminal
Apprehension for analysis.
• Monitoring winter sidewalk snow shoveling complaints.
• Fingerprinting residents who require it as part of job applications
MAJOR OBJECTIVES FOR 2020
• Continue providing quality non-sworn police service
• Continue providing service and monitoring of animal control issues, animal
impoundments, and potentially dangerous/dangerous dog monitoring and
accountability.
• Continue providing parking enforcement service.
127
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2016 2017 2018 2019 2020 2021
Number of Animal Licenses Sold 479 1,067 1,200 1,200 1,200 1,200
Regular Status
Personnel Schedule –FTE’s
Adopted Adopted Adopted Proposed Proposed Propo
sed
Position Title 2016 2017 2018 2019 2020 2021
CSO 2.8 2.8 2.8 2.8 2.8 2.8
Temporary Status
Personnel Schedule – Hours (Part Time)
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
CSO (Additional time) 1381 1381 1381 1381 1381 1381
Summary Budget
Department 22 Comm Serv Offic (CSO)
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
FEES-Animal Pickup 3,830 3,049 4,824 7,100 7,100 7,100 7,100
LICENSE-Dog (pub.safety) 9,553 21,410 8,920 5,300 5,300 9,000 9,000
13,383 24,459 13,744 12,400 12,400 16,100 16,100
Expenditures:
Salaries & Wages 62,380 66,574 81,741 77,160 79,645 79,915 84,670
Emp. Benefits 8,650 8,324 12,506 14,415 14,730 15,345 16,430
Supplies 4,767 5,637 5,905 6,625 6,475 6,975 6,975
Contractual Serv.5,546 3,855 5,725 6,150 6,150 5,900 5,900
Uniforms / Equipment 821 646 - 2,000 2,000 2,000 2,000
Other Exp.- (15) (11)
82,165 85,021 105,866 106,350 109,000 110,135 115,975
Net addition to (use of)
general revenues
82,164 85,021 105,866 106,350 109,000 110,135 115,975
2020 CAPITAL OUTLAY: None
128
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
COMM SERV OFFIC (CSO)
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 0 59 147 0 232
6111 - SALARY PART-TIME 58,882 64,004 77,392 72,990 26,610 72,635 72,635 78,170 78,170
6114 - OVERTIME PART-TIME EMPLOYEES 3,498 2,511 4,202 3,100 1,091 3,100 3,100 3,100 3,100
6123 - SALARY-OTHER 3,555 4,180 4,180 3,400 3,400
6105 - SALARIES AND WAGES 62,380 66,574 81,741 79,645 27,933 79,915 79,915 84,670 84,670
6138 - MEDICARE 904 965 1,185 1,155 405 1,160 1,160 1,230 1,230
6139 - FICA 3,868 4,128 5,068 4,940 1,732 4,955 4,955 5,250 5,250
6141 - PENSIONS-PERA 2,179 1,023 3,416 5,740 1,890 5,995 5,995 6,350 6,350
6142 - WORKERS COMPENSATION 1,699 2,209 2,837 2,895 1,059 3,235 3,235 3,600 3,600
6125 - EMPLOYEE BENEFITS 8,650 8,324 12,506 14,730 5,086 15,345 15,345 16,430 16,430
6100 - TOTAL PERSONNEL SERVICES 71,031 74,898 94,247 94,375 33,018 95,260 95,260 101,100 101,100
6210 - OFFICE SUPPLIES 14 0 0
6211 - SMALL TOOLS & EQUIPMENT 499 133 0 300 0 300 300 300 300
6212 - MOTOR FUELS/OILS 3,559 4,400 5,309 5,750 1,649 5,750 5,750 5,750 5,750
6215 - EQUIPMENT-PARTS 65 0 0 0
6216 - VEHICLES-TIRES/BATTERIES 507 451 0 250 0 500 500 500 500
6229 - GENERAL SUPPLIES 138 639 597 175 0 175 175 175 175
6205 - SUPPLIES 4,767 5,637 5,905 6,475 1,649 6,725 6,725 6,725 6,725
6238 - POSTAGE/UPS/FEDEX 23 0 0
6239 - PRINTING 0 0 0 250 0 250 250 250 250
6249 - OTHER CONTRACTUAL SERVICES 5,546 3,831 5,725 5,900 1,349 5,900 5,900 5,900 5,900
6230 - CONTRACTUAL SERVICES 5,546 3,855 5,725 6,150 1,349 6,150 6,150 6,150 6,150
6260 - REPAIRS AND MAINTENA 0 0 0 0
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 0 0 0 0 0
6281 - UNIFORM/CLOTHING ALLOWANCE 821 646 0 2,000 0 2,000 2,000 2,000 2,000
6270 - TRNG/TRAVL/DUES/UNIF 821 646 0 2,000 0 2,000 2,000 2,000 2,000
6200 - TOTAL OPERATING COSTS 11,135 10,138 11,630 14,625 2,998 14,875 14,875 14,875 14,875
6333 - GENERAL-CASH DISCOUNTS 0 -15 -11 0
6301 - OTHER EXPENDITURES 0 -15 -11 0
6300 - TOTAL OTHER EXPENDITURES 0 -15 -11 0
82,165 85,021 105,866 109,000 36,016 110,135 110,135 115,975 115,975
129
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 22: COMM SERV OFFIC (CSO) - 1295
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6110 SALARIES
6111 Salary - Part-time 71,255 72,990 77,391 72,635 72,635 78,170 78,170
6112 Salary-Seasonal Temp - - - - - - -
6114 Overtime PT 3,100 3,100 4,202 3,100 3,100 3,100 3,100
6123 Salary - Other 2,805 3,555 - 4,180 4,180 3,400 3,400
6138 Medicare 1,120 1,155 1,185 1,160 1,160 1,230 1,230
6139 FICA 4,785 4,940 5,067 4,955 4,955 5,250 5,250
6141 PERA 5,785 5,740 3,416 5,995 5,995 6,350 6,350
6142 Work Comp 2,725 2,895 2,837 3,235 3,235 3,600 3,600
Position Changes
Total 91,575 94,375 94,099 95,260 95,260 101,100 101,100
6211 SMALL TOOL & EQUIPMENT
Cages, Traps, Repellent, Gloves 300 300 300 300 300 300 300
Total 300 300 300 300 300 300 300
6212 MOTOR FUELS/OILS
Gas 5,500 5,500 5,309 5,500 5,500 5,500 5,500
Oil 250 250 250 250 250 250 250
Total 5,750 5,750 5,559 5,750 5,750 5,750 5,750
6216 EQUIPMENT - TIRES/BATTERIES
Animal Control Trucks 250 250 262 500 500 500 500
Total 250 250 262 500 500 500 500
6229 GENERAL SUPPLIES
Dog Licenses 175 100 175 175 175 175 175
Dog Nooses/Misc Supplies 150 75 75 - - - -
Total 325 175 250 175 175 175 175
6239 PRINTING/PUBLISHING
Printing 250 250 250 250 250 250 250
Total 250 250 250 250 250 250 250
6249 OTHER CONTRACTUAL SERVICES
Palomino Pet Hospital 5,900 5,900 5,724 5,900 5,900 5,900 5,900
Boarding Fees Recapture Credit - - - - - - -
Wildlife Trapping Service - - - - - - -
Total 5,900 5,900 5,724 5,900 5,900 5,900 5,900
6281 UNIFORM/CLOTHING ALLOWANCE
Community Service Officer Uniforms 2,000 2,000 2,500 2,000 2,000 2,000 2,000
Total 2,000 2,000 2,500 2,000 2,000 2,000 2,000
Total Net of Personnel 14,775 14,625 14,845 14,875 14,875 14,875 14,875
TOTAL EXPENSES 106,350 109,000 108,944 110,135 110,135 115,975 115,975
130
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 23 1300 Fire Department
DESCRIPTION OF ACTIVITY
The mission of the Apple Valley Fire Department is to reduce the loss of life and
property by providing fire suppression, rescue services, non-emergency services, and
fire and life safety education to the public. This is accomplished by training for and
providing pre-emergency planning, fire protection, rescue, emergency medical services,
hazardous materials response, natural or manmade disaster response, and emergency
support when needed during other community crisis.
Our priorities are life safety, property conservation, and environmental protection.
These are achieved through our vision to be an innovative, effective, and progressive
fire department. We are dedicated to the delivery of effective fire suppression, rescue
services, and quality fire and safety education. We strive to offer the best available
education and training to our firefighters, in preparation of meeting the needs and
expectations of our citizens and visitors.
Our training programs allow firefighters to receive classroom and practical education
that is compliant with the National Fire Protection Association (NFPA), the Federal
Emergency Management Agency’s (FEMA) National Incident Management System
(NIMS), and the Insurance Services Office, Inc. (ISO). By striving for the goal of
meeting nationally recognized standards of these agencies, the Apple Valley Fire
Department is able to provide consistent, systematic, and proactive response to
emergent and other public safety needs. We also participate in coordinated county-wide
training and response which provide optimum use of resources and personnel across
inter- and intra-jurisdictional organizations, should the need arise.
Our goal of ensuring our residential and business communities meet all City Ordinances
and Minnesota State Fire Codes is met through our fire prevention program. Fire
prevention activities provide multiple fire and life safety educational and training
opportunities to the residents, businesses, and visitors of our city. Scheduled fire
inspections of new and existing commercial and multi-family properties provide
additional and effective safety.
MAJOR OBJECTIVES FOR 2020
• Complete a needs analysis for Fire Station 2.
• Create specifications and place order for new Ladder 1, delivery and payment in
2021.
• Research and replace 15-year-old hydraulic rescue tools (Jaws of Life) for
Engines 1, 2 and 3.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2016 2017 2018 2019 2020 2021
Fire/Rescue/EMS
Calls
1,622 1,787 2,074 2,300 2,500 2,600
Response Times
(minutes)
6:28 avg 6:03 avg 5:35 avg 5:50 avg 5:50 avg 5:50 avg
Fire Inspections 122 82 1060 1100 1100 1100
Firefighter Training
Hours
7,881 10,869 9,859 10,000 10,000 10,000
Fire Safety Education
Programs
69 93 116 120 120 120
131
Regular Status
Personnel Schedule – FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Fire Chief 1 1 1 1 1 1
Fire Deputy Chief/Training
Officer
1 1 1 1 1 1
Fire Marshal 1 1 1 1 1 1
Fire Inspector 1 1 1 1 1 1
Department Assistant 1 1 1 1 1 1
Part-Time Status
Personnel Schedule In Hours
Adopted Adopted Actual Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Paid-on-Call Firefighters
(74)
24,347 23,980 26,372 27,750 27,750 29,500
Firefighter Clerical
Assistant (PT)
1,456 1,456 728 1,456 1,456 1,456
2020 CAPITAL OUTLAY:
Hydraulic Rescue Tools (in VERF Fund) $94,600
Summary Budget
Department 23 Fire
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenues:
Lease Allina Space-Fire Station #1 35,072 38,987 36,062 37,140 37,885 38,645 39,400
Fire Alarms/Permits 16,648 49,070 16,100 - - 12,000 12,500
Grants and Other Revenue 24,640 30,551 18,036 18,000 18,000 20,500 24,000
76,360 118,608 70,197 55,140 55,885 71,145 75,900
Expenditures:
Salaries & Wages 794,951 828,140 936,290 902,260 965,560 989,555 1,030,225
Employee Benefits 215,603 230,031 255,280 277,660 287,500 286,020 304,190
Supplies & Equipment 99,555 94,242 113,626 86,405 71,965 70,855 89,994
Contractual Services 76,575 76,484 89,309 91,860 84,240 84,970 88,730
Utilities 27,570 30,063 33,525 28,940 29,865 31,564 31,689
Repairs & Maintenance 93,537 65,980 162,552 110,335 80,184 70,877 72,377
Training/Travel/Dues 84,813 96,768 95,054 103,720 104,328 105,282 112,089
Other Expenses 2,999 2,815 3,626 2,950 2,950 3,600 3,650
Vehicle Replacement Charge (VERF)286,300 292,100 335,782 321,000 337,050 388,400 407,800
Capital Outlay 5,500 - - -
Total Expenditures 1,681,903 1,716,624 2,025,043 1,930,630 1,963,642 2,031,123 2,140,744
132
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
FIRE
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 374,332 379,195 445,852 464,630 176,394 450,530 450,530 477,660 477,660
6111 - SALARY PART-TIME 419,038 446,511 485,127 460,325 268,496 496,075 496,075 509,070 509,070
6113 - OVERTIME-REGULAR EMPLOYEES 3,692 3,286 6,950 6,200 3,519 6,200 6,200 6,200 6,200
6121 - INSURANCE CASH BENEFIT 1,440 1,440 1,800 720
6122 - COMP REQUEST -3,551 -2,291 -3,440 -3,273
6123 - SALARY-OTHER 34,405 36,750 36,750 37,295 37,295
6105 - SALARIES AND WAGES 794,951 828,140 936,290 965,560 445,856 989,555 989,555 1,030,225 1,030,225
6138 - MEDICARE 9,776 10,353 11,751 7,145 5,580 6,970 6,970 7,965 7,965
6139 - FICA 3,988 4,156 1,399 4,895 2,087 5,030 5,030 5,170 5,170
6141 - PENSIONS-PERA 53,652 55,674 65,962 65,855 26,721 76,770 76,770 81,370 81,370
6142 - WORKERS COMPENSATION 95,845 109,946 115,974 145,765 63,214 129,265 129,265 137,420 137,420
6144 - LONG-TERM DISABILITY INSURANCE 1,001 760 861 1,340 311 1,320 1,320 1,395 1,395
6145 - MEDICAL INSURANCE 46,941 56,282 70,225 73,800 24,876 77,965 77,965 82,850 82,850
6146 - DENTAL INSURANCE 3,871 4,216 4,893 2,031
6147 - LIFE INSURANCE-BASIC 24 24 28 11
6148 - LIFE INSURANCE-SUPP/DEPEND 505 503 878 713
6170 - EMPLOYEE PAID PREMIUMS -11,882 -16,691 -11,300 -3,964 -11,300 -11,300 -11,980 -11,980
6125 - EMPLOYEE BENEFITS 215,603 230,031 255,280 287,500 121,581 286,020 286,020 304,190 304,190
6100 - TOTAL PERSONNEL SERVICES 1,010,553 1,058,171 1,191,570 1,253,060 567,438 1,275,575 1,275,575 1,334,415 1,334,415
6210 - OFFICE SUPPLIES 220 744 1,791 225 189 225 225 225 225
6211 - SMALL TOOLS & EQUIPMENT 38,539 42,483 46,777 10,790 1,763 10,025 10,025 27,894 27,894
6212 - MOTOR FUELS/OILS 13,296 15,325 22,727 18,719 9,316 18,720 18,720 18,720 18,720
6214 - CHEMICALS 2,352 3,008 1,458 2,350 567 2,350 2,350 2,350 2,350
6215 - EQUIPMENT-PARTS 15,593 16,544 11,892 12,566 9,232 12,220 12,220 13,490 13,490
6216 - VEHICLES-TIRES/BATTERIES 2,326 765 8,930 3,200 405 3,200 3,200 3,200 3,200
6229 - GENERAL SUPPLIES 27,230 15,372 20,051 24,115 6,946 24,115 24,115 24,115 24,115
6205 - SUPPLIES 99,555 94,242 113,626 71,965 28,419 70,855 70,855 89,994 89,994
6235 - CONSULTANT SERVICES 19,503 20,378 26,949 19,950 11,907 19,950 19,950 22,315 22,315
6237 - TELEPHONE/PAGERS 12,004 11,300 11,519 12,930 5,566 12,930 12,930 13,040 13,040
6238 - POSTAGE/UPS/FEDEX 154 209 256 200 381 300 300 300 300
6239 - PRINTING 324 558 2,943 710 1,245 710 710 1,380 1,380
6240 - CLEANING SERVICE/GARBAGE 2,034 2,084 2,093 2,161 1,223 2,440 2,440 2,460 2,460
6242 - FIRE ALARM PLAN REVIEWS 0 0 0 750 0 750 0 750 0
6249 - OTHER CONTRACTUAL SERVICES 42,555 41,956 45,549 47,539 19,968 48,640 48,640 49,235 49,235
6230 - CONTRACTUAL SERVICES 76,575 76,484 89,309 84,240 40,290 85,720 84,970 89,480 88,730
6255 - UTILITIES-ELECTRIC 17,122 17,974 19,073 18,175 7,652 18,175 18,175 18,300 18,300
6256 - UTILITIES-NATURAL GAS 7,421 8,871 11,385 8,480 8,387 10,179 10,179 10,179 10,179
6257 - UTILITIES-PROPANE/WATER/SEWER 3,026 3,218 3,067 3,210 860 3,210 3,210 3,210 3,210
6250 - UTILITIES 27,570 30,063 33,525 29,865 16,899 31,564 31,564 31,689 31,689
6265 - REPAIRS-EQUIPMENT 58,616 45,074 50,833 47,910 9,521 49,982 49,982 50,482 50,482
6266 - REPAIRS-BUILDING 34,921 20,906 111,719 32,274 58,146 20,895 20,895 21,895 21,895
6260 - REPAIRS AND MAINTENA 93,537 65,980 162,552 80,184 67,667 70,877 70,877 72,377 72,377
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 17,340 19,762 20,449 20,970 6,400 20,970 20,970 20,970 20,970
6276 - SCHOOLS/CONFERENCES/EXP OTHER 17,806 16,069 16,285 18,629 12,552 18,630 18,630 19,870 19,870
6278 - SUBSISTENCE ALLOWANCE 2,900 2,350 2,400 3,000 850 3,000 3,000 3,000 3,000
6280 - DUES & SUBSCRIPTIONS 2,881 3,581 2,861 4,100 1,211 4,100 4,100 4,100 4,100
6281 - UNIFORM/CLOTHING ALLOWANCE 43,885 55,007 53,058 57,629 45,984 58,582 58,582 64,149 64,149
6270 - TRNG/TRAVL/DUES/UNIF 84,813 96,768 95,054 104,328 66,997 105,282 105,282 112,089 112,089
133
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
FIRE
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6200 - TOTAL OPERATING COSTS 382,049 363,537 494,066 370,582 220,272 364,298 363,548 395,629 394,879
6310 - RENTAL EXPENSE 600 0 600 0 600 600 600 600
6333 - GENERAL-CASH DISCOUNTS -117 -165 -173 -36
6399 - OTHER CHARGES 2,516 2,980 3,199 2,950 3,221 3,000 3,000 3,050 3,050
6301 - OTHER EXPENDITURES 2,999 2,815 3,626 2,950 3,185 3,600 3,600 3,650 3,650
6300 - TOTAL OTHER EXPENDITURES 2,999 2,815 3,626 2,950 3,185 3,600 3,600 3,650 3,650
6720 - CAPITAL OUTLAY-FURNITURE & FIX 0 0 14,782 0 0 0 0
6745 - VERF CHARGES 286,300 292,100 321,000 337,050 168,525 388,400 388,400 407,800 407,800
6701 - TOTAL CAPITAL OUTLAY 286,300 292,100 335,782 337,050 168,525 388,400 388,400 407,800 407,800
6700 - TOTAL CAPITAL OUTLAY 286,300 292,100 335,782 337,050 168,525 388,400 388,400 407,800 407,800
1,681,901 1,716,624 2,025,043 1,963,642 959,420 2,031,873 2,031,123 2,141,494 2,140,744
134
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 23: FIRE - 1300
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Regular Employees 441,940 464,630 445,900 450,530 450,530 477,660 477,660
6111 Part time 424,660 460,325 507,919 496,075 496,075 509,070 509,070
6113 Overtime - Regular 5,865 6,200 6,800 6,200 6,200 6,200 6,200
6123 Salaries - Other 29,795 34,405 34,405 36,750 36,750 37,295 37,295
6138 Medicare 11,590 7,145 11,400 6,970 6,970 7,965 7,965
6139 FICA 4,655 4,895 4,300 5,030 5,030 5,170 5,170
6141 Pension - PERA 69,310 65,855 68,000 76,770 76,770 81,370 81,370
6142 Work Comp Ins 117,335 145,765 110,000 129,265 129,265 137,420 137,420
6144 Long-term Disability Insurance 1,270 1,340 1,100 1,320 1,320 1,395 1,395
6145 Hospital & Life Insurance 73,500 73,800 73,800 77,965 77,965 82,850 82,850
6170 Employee Paid Premiums (11,300) (11,300) (11,300) (11,980) (11,980)
Trend Reduction - Parttime
Position Changes
Total 1,179,920 1,253,060 1,263,624 1,275,575 1,275,575 1,334,415 1,334,415
6210 OFFICE SUPPLIES
Miscellaneous 410 225 225 225 225 225 225
Total 410 225 225 225 225 225 225
6211 SMALL TOOLS & EQUIPMENT
Firefighting Hand Tools and Equipment 800 800 800 800 800 800 800
Technical Rescue Equipment 550 600 600 600 600 600 600
Vehicle Extrication Equipment (Rescue 2 Combi-Tool)VERF VERF
Fire Hose (Attack and Supply)5,255 5,256 5,256 5,256 5,256 5,405 5,405
Investigation Equipment 200 200 200 200 200 200 200
Firefighting Nozzles 1,200 400 400 400 400 400 400
Flashlights 225 225 225 225 225 225 225
EMS Equipment Non-Expendable - - 800 800
Fire Extinguishers/Stat-X First Responder Suppressant 150 150 150 150 150 300 300
High Visibility Traffic Vests - -
Rescue Saw Equipment and Blades 200 200 200 200 200 200 200
Mops, Brooms, Cleaning Equipment 200 200 200 200 200 200 200
Station Hand Tools and Equipment 175 175 175 175 175 175 175
Water/Ice Rescue Suit (1 per year x7)635 636 636 636 636 636 636
SCBA Firefighter Face Mask 255 253 253 253 253 253 253
Disposable Single Gas CO Detectors (4 per year)895 895 1,100 930 930 1,200 1,200
Technology Upgrades (TVs, Apparatus Display Monitors, etc…)- 800 800
VHF Fire Pagers Replacement (Minitor VI)1,200
Pluggie the Fire Hydrant 6,825
Automatic External Defibrillator x 11 16,500 16,500
Multi-Gas Monitoring Equipment - -
Workout Gym Equipment (2018-Exercise Bike/2019-Muli-Gym )5,000
K12 Rescue Saw 1,915
Total 25,680 10,790 10,995 10,025 10,025 27,894 27,894
6212 MOTOR FUELS/OILS/ADDITIVES
Unleaded 9,195 7,193 7,193 7,193 7,193 7,193 7,193
Diesel 6,455 8,456 8,456 8,457 8,457 8,457 8,457
Diesel Road Tax 1,070 1,070 1,070 1,070 1,070 1,070 1,070
Oils & Additives 2,000 2,000 2,000 2,000 2,000 2,000 2,000
Total 18,720 18,719 18,719 18,720 18,720 18,720 18,720
6214 CHEMICALS
Plug & Dike - 100 100 100 100 100 100
Hazmat Absorbents (Absorbent/Pillows/Pads)300 300 300 300 300 300 300
SCBA Cleaning & Disinfectant 350 350 350 350 350 350 350
Class A Foam 1,600 1,600 1,600 1,600 1,600 1,600 1,600
Total 2,250 2,350 2,350 2,350 2,350 2,350 2,350
6215 EQUIPMENT - PARTS
Batteries (Rechargeable)750 750 3,000 905 905 1,025 1,025
Batteries (Non-Rechargeable)1,365 1,366 1,366 1,365 1,365 1,365 1,365
SCBA Equipment & Compressors 300 300 300 300 300 300 300
Firefighting Equipment & Tools 250 250 250 250 250 300 300
General / Miscellaneous 890 900 900 900 900 1,000 1,000
Apparatus / Vehicle Parts 8,000 7,500 9,500 8,000 8,000 9,000 9,000
Atmospheric Monitor Sensor Replacements 1,500 1,500 500 500 500 500 500
Total 13,055 12,566 15,816 12,220 12,220 13,490 13,490
6216 TIRES & BATTERIES (VEHICLES)
Tires 2,500 2,500 2,500 2,500 2,500 2,500 2,500
Batteries 700 700 700 700 700 700 700
Total 3,200 3,200 3,200 3,200 3,200 3,200 3,200
6229 GENERAL SUPPLIES
EMS Supplies Expendable 375 375 375 375 375 375 375
Traffic Control Devices (Fuses, Cones, etc…)250 250 250 250 250 250 250
Cleaning Supplies and Laundry Soap 2,100 2,100 2,100 2,100 2,100 2,100 2,100
Maps & Preplan Materials - 1,000 1,000 1,000 1,000 1,000 1,000
Infection Control Supplies 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Fire Line Barrier Tape 140 140 140 140 140 140 140
Hazmat Decontamination Supplies 660 660 660 660 660 660 660
Atmosheric Monitoring Calibration Gas 1,350 1,350 1,350 1,350 1,350 1,350 1,350
Smoke Machine Training Replacment - -
Liquid Smoke (Training Smoke Machine)100 100 100 100 100 100 100
Medical Gloves (Latex Free)1,750 1,750 1,750 1,750 1,750 1,750 1,750
Vehicle Soap 1,300 1,300 1,300 1,300 1,300 1,300 1,300
N95 Particulate Respirator Masks 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Fire Box Rekeying - -
Station Furnishings 1, 2, & 3 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Primary Eye Protection 50 50 50 50 50 50 50
Salvage Tarps 400 400 400 400 400 400 400
135
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 23: FIRE - 1300
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6229 GENERAL SUPPLIES
Fire Codes and NFPA Standards 1,305 1,400 1,400 1,400 1,400 1,400 1,400
Training Materials (Books, Curriculum, Videos)1,670 1,600 2,100 2,100 2,100 2,100 2,100
Fire Prevention Materials 6,900 6,900 6,900 6,900 6,900 6,900 6,900
Food for Emergency Incidents and Standbys 1,240 1,240 1,240 1,240 1,240 1,240 1,240
Incident Command Software (moved to 6249)- -
Volunteer Fire Corp Citizens Program 500 500
Total 23,090 24,115 24,115 24,115 24,115 24,115 24,115
6235 CONSULTANT SERVICES
New Hire Physical/Ability/Psychological Assessment 7,000 7,000 10,700 7,000 7,000 9,000 9,000
Annual Physical Exams (74 @ $143)10,580 10,582 10,582 10,582 10,582 10,582 10,582
Tuberculosis (TB) Testing (74 @ $22)1,630 1,628 1,628 1,628 1,628 1,628 1,628
Flu Shots (74 @ $10)740 740 1,105 740 740 1,105 1,105
Total 19,950 19,950 24,015 19,950 19,950 22,315 22,315
6237 TELEPHONE/PAGERS
Cellular Phone Services 4,550 2,730 3,720 3,720 3,720 3,760 3,760
Mobile Device Stipends 8,880 2,800 1,800 1,800 1,800 1,800 1,800
Sprint/Verizon Mobile EVDO Wireless Services 6,300 6,300 6,300 6,300 6,300 6,340 6,340
Cable Television 300 300 300 300 300 310 310
IaR Firefighter Supplemental Notification System 800 800 810 810 810 830 830
Total 20,830 12,930 12,930 12,930 12,930 13,040 13,040
6238 POSTAGE/UPS/FEDEX
Miscellaneous Shipping 200 200 400 300 300 300 300
Total 200 200 400 300 300 300 300
6239 PRINTING/PUBLISHING
Fire Code Enforcement Forms - -
Business Cards 180 180 180 180 180 180 180
Stationery and Envelopes 200 200 200 200 200 200 200
Recruitment Materials (Flyers, Door Knockers, etc…)330 330 1,000 330 330 1,000 1,000
Total 710 710 1,380 710 710 1,380 1,380
6240 CLEAN SERVICE/WASTE REMOVAL
Garbage Station 1 1,120 1,154 1,294 1,294 1,294 1,300 1,300
Garbage Station 2 480 497 573 573 573 580 580
Garbage Station 3 495 510 573 573 573 580 580
Total 2,095 2,161 2,440 2,440 2,440 2,460 2,460
6242 FIRE ALARM PLAN REVIEW
Fire Alarm Plan Review Consultant 750 750 750 - 750 -
Total 750 750 - 750 - 750 -
6249 OTHER CONTRACTUAL SERVICES
Online Interactive Training Services 5,865 5,865 5,610 5,865 5,865 5,865 5,865
Custodial Services Fire Station 1(+Allina), 2, and 3 6,720 6,720 6,720 6,720 6,720 6,790 6,790
Hazardous Materials Disposal - -
Fire RMS (ImageTrend)3,425 3,607 2,834 3,610 3,610 3,610 3,610
Lawn Care (Fire Stations x 3) 11,000 11,000 12,400 12,100 12,100 12,600 12,600
Fire Alarm Panel Monitoring (Fire Stations x 3)1,115 1,147 1,152 1,145 1,145 1,170 1,170
800 MHz Radio Subscriber fees (64@$300)19,200 19,200 18,700 19,200 19,200 19,200 19,200
Incident Command Software Subscription (ICx Command)- - - -
Total 47,325 47,539 47,416 48,640 48,640 49,235 49,235
6255 UTILITIES - ELECTRIC
Station 1 11,065 11,395 11,395 11,395 11,395 11,480 11,480
Station 2 3,295 3,394 3,394 3,394 3,394 3,414 3,414
Station 3 3,285 3,386 3,386 3,386 3,386 3,406 3,406
Total 17,645 18,175 18,175 18,175 18,175 18,300 18,300
6256 UTILITIES - NATURAL GAS
Station 1 4,755 4,900 6,900 5,900 5,900 5,900 5,900
Station 2 1,805 1,914 2,714 2,314 2,314 2,314 2,314
Station 3 1,620 1,666 2,467 1,965 1,965 1,965 1,965
Total 8,180 8,480 12,081 10,179 10,179 10,179 10,179
6257 UTILITIES - OTHER
Station 1 1,870 1,926 1,926 1,926 1,926 1,926 1,926
Station 2 745 770 770 770 770 770 770
Station 3 500 514 514 514 514 514 514
Total 3,115 3,210 3,210 3,210 3,210 3,210 3,210
6265 REPAIRS - EQUIPMENT
800 MHz Radios and Pager Repair 425 450 450 450 450 450 450
Apparatus/Vehicle Maintenance and Repairs 16,250 16,737 16,737 16,737 16,737 16,737 16,737
Hydraulic Rescue Tool Maintenance & Coupling Change 900 1,000 1,000 1,000 1,000 1,000 1,000
SCBA Annual Testing and Maintenance 6,965 7,175 7,175 7,100 7,100 7,100 7,100
Boat & Motor Maintenance 175 175 175 175 175 175 175
Annual Apparatus Fire Pump Test (x7)5,870 6,045 9,178 8,830 8,830 8,830 8,830
Annual Ground and Aerial (x2) Ladder Testing 2,650 2,650 2,650 2,400 2,400 2,400 2,400
Annual Fire Hose Testing 4,190 4,188 3,800 3,800 3,800 3,800 3,800
Fire Hose Repair - -
Turnout Clothing Inspection and Repairs 3,570 6,140 6,140 6,140 6,140 6,640 6,640
Firefighting Equipment Maintenance 750 750 750 750 750 750 750
EMS Equipment Maintenance 200 200 200 200 200 200 200
General Equipment Maintenance 900 900 900 900 900 900 900
Fire Extinguisher Maintenance 1,500 1,500 1,500 1,500 1,500 1,500 1,500
Total 44,345 47,910 50,655 49,982 49,982 50,482 50,482
6266 REPAIRS - BUILDINGS
HVAC Maintenance & Repair (Fire Stations x 3)5,995 6,174 6,174 6,175 6,175 6,175 6,175
Overhead Garage Doors General Maintenance 1,600 1,600 1,600 1,600 1,600 1,600 1,600
General Building Maintenance (+ Interior Painting)15,420 10,000 10,000 10,000 10,000 10,000 10,000
FS 3 Dayroom Floor Replacement 10,000 -
136
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 23: FIRE - 1300
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6266 REPAIRS - BUILDINGS
FS 1 Training Room Carpet Replacement - 6,000 6,000 - - - -
Annual Fire Sprinkler Testing 475 500 500 620 620 620 620
FS 3 - Office Chairs (x25)- 5,500 5,500 - - - -
Fire Station 1 Apparatus Bay Floor Refinishing 30,000 - - - - - -
ABLE Fire Training Facility Maintenance 2,500 2,500 2,500 2,500 2,500 3,500 3,500
Total 65,990 32,274 32,274 20,895 20,895 21,895 21,895
6275 SCHOOLS/CONF/MEETING EXP - LOCAL
Firefighting Courses and Continuing Education 4,500 4,500 4,500 4,500 4,500 4,500 4,500
Fire Service Certifications 1,765 1,800 1,800 1,800 1,800 1,800 1,800
EMS Training 1,200 1,200 1,200 1,200 1,200 1,200 1,200
Department Assistant Continuing Education 650 500 500 500 500 500 500
Fire Marshall / Inspector Continuing Education 1,520 1,520 1,520 1,520 1,520 1,520 1,520
Technical Rescue Training 1,800 1,800 1,800 1,800 1,800 1,800 1,800
Blue Card Command CE and Certification 3,440 3,800 3,800 3,800 3,800 3,800 3,800
Hazardous Materials Training 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Emergency Response Driving Course 3,250 3,250 3,250 3,250 3,250 3,250 3,250
Refreshments / Meals 1,600 1,600 1,600 1,600 1,600 1,600 1,600
Total 20,725 20,970 20,970 20,970 20,970 20,970 20,970
6276 SCHOOLS/CONFERENCES EXP - OTHER
MN State Fire Department Conference - -
MN State Fire Chiefs Conference 3,100 3,100 4,100 3,600 3,600 4,300 4,300
Fire Department Instructors Conference (FDIC)8,070 8,229 5,713 8,930 8,930 8,970 8,970
Fire Rescue International Conference (FRI)3,600 3,600 5,100 3,800 3,800 4,200 4,200
Regional Fire Schools 2,200 2,200 2,200 2,300 2,300 2,400 2,400
Storage Tank Firefighting 1,400 1,500 1,500
Total 18,370 18,629 18,613 18,630 18,630 19,870 19,870 Total - - - - - - -
6278 SUBSISTENCE ALLOWANCE
Subsistence allowance for out-of-metro area trips 3,000 3,000 3,000 3,000 3,000 3,000 3,000
Total 3,000 3,000 3,000 3,000 3,000 3,000 3,000
6280 DUES & SUBSCRIPTIONS
Dues 2,000 2,100 2,100 2,100 2,100 2,100 2,100
Subscriptions (NFPA Standards and Trade Magazines)2,000 2,000 2,000 2,000 2,000 2,000 2,000
Total 4,000 4,100 4,100 4,100 4,100 4,100 4,100
6281 UNIFORM/CLOTHING ALLOWANCE
Fire Fighting Boots 3,750 3,750 3,750 4,100 4,100 4,550 4,550
Fire Fighting/Extrication/Rescue Gloves 2,940 2,940 2,940 2,940 2,940 3,080 3,080
Fire Fighting Coats 15,190 15,189 15,189 15,190 15,190 18,600 18,600
Fire Fighting Pants 12,070 12,069 12,069 12,670 12,670 13,800 13,800
Fire Fighting Helmets 3,465 3,465 3,465 3,466 3,466 3,735 3,735
Fire Fighting Protective Hoods (Nomex Barrier)3,835 3,836 3,836 3,836 3,836 4,004 4,004
Volunteer/Paid-on-Call Uniforms(74 @ $125)9,250 9,250 9,250 9,250 9,250 9,250 9,250
T-Shirts, Explorers 125 130 130 130 130 130 130
Badges/Awards/Plaques/Commendation Medals 3,300 3,300 3,300 3,300 3,300 3,300 3,300
Regular (Full-Time) Uniforms (4 @ $925)3,700 3,700 3,700 3,700 3,700 3,700 3,700
Total 57,625 57,629 57,629 58,582 58,582 64,149 64,149
6310 RENTAL EXPENSE
Home and Garden Show 600 600 600 600 600
Total - - 600 600 600 600 600
6399 OTHER CHARGES
Annual Service Awards Banquet 2,950 2,950 2,950 3,000 3,000 3,050 3,050
Total 2,950 2,950 2,950 3,000 3,000 3,050 3,050
6720 CAPITAL OUTLAY - OFFICE FURNITURE
FS 2 - Office Chairs (x25)5,500 - - - - - -
Total 5,500 - - - - - -
6740 CAPITAL OUTLAY - OTHER ITEMS
Self-Contained Breathing Apparatus [SCBA] Replacement VERF VERF VERF VERF
Replacement (42 each $5,857)
Thermal Imager Replacement (7 each $8,300)VERF VERF VERF VERF
Hydraulic Rescue Tool Replacement (3 each $37,000)VERF VERF VERF VERF
800 MHz Radio Replacement (64 each $5,000)VERF VERF VERF VERF
Total - - - - - - -
6745 VEHICLE REPLACEMENT
VERF-Vehicle Replacement Fund Charges 321,000 337,050 337,050 388,400 388,400 407,800 407,800
Total 321,000 337,050 337,050 388,400 388,400 407,800 407,800
Total Net of Personnel 750,710 710,582 725,308 756,298 755,548 807,079 806,329
TOTAL EXPENSES 1,930,630$ 1,963,642$ 1,988,932$ 2,031,873$ 2,031,123$ 2,141,494$ 2,140,744$
137
Notes:
138
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 76 1365 Fire Relief
DESCRIPTION OF ACTIVITY
This business unit accounts for the activity associated with contributions to the Apple
Valley Firefighter’s Relief Association. The Apple Valley Firefighter’s Relief Association
is a separate legal entity that receives and manages monies to provide retirement and
other benefits to its members (Volunteer/Paid-On-Call Firefighters) and beneficiaries
(Retired Volunteer/Paid-On-Call Firefighters).
There are two major sources of revenue in the fund; the first is a pass through whereby
Minnesota State Fire Aid is received from the State which then, by statute, is to go to the
Firefighters Relief Association; the second is a property tax levy that the City of Apple
Valley levies each year to support the Firefighters Relief Association.
MAJOR OBJECTIVES FOR 2020
The Relief Association Special Fund actuarial valuation study completed in May of 2019
shows a decrease in the funding ratio from 101.75% in 2018 to 92.23% in 2019. For
2020, the required municipal contribution as defined by the actuarial is $59,457. In
response to changes to the calculation of state aid for Fire Reliefs at the state level, the
formula for the city’s additional contribution was amended to be 90% of the total aid
received 2 years prior.
The City will also receive a pass through contribution in the form of State Fire Aid
estimated to $290,000 and $295,000 in 2020 and 2021 respectively.
Summary Budget
Department 76 Fire Relief
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
State Fire Aid - pass through 281,578$ 283,581$ 294,751$ 285,000$ 287,000$ 290,000$ 295,000$
Supplemental Aid -Pass through 4,000 - - - -
Total Revenue 281,578 283,581 298,751 285,000 287,000 290,000 295,000
Expenditures:
Contractual Services 1,609 750 740 2,200 1,000 1,000 1,000
State Fire Aid - pass through 281,578 283,581 298,751 285,000 287,000 290,000 295,000
City Contribution to Fire Relief 259,830 243,200 252,930 252,930 255,233 256,500 265,000
Total Expenditures 543,017 527,531 552,421 540,130 543,233 547,500 561,000
Net addition to (use of) general
revenues
(261,439) (243,950) (253,670) (255,130) (256,233) (257,500) (266,000)
2020 CAPITAL OUTLAY :
None
139
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
FIRE RELIEF
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6125 - EMPLOYEE BENEFITS 0
6100 - TOTAL PERSONNEL SERVICES 0
6235 - CONSULTANT SERVICES 1,609 750 740 1,000 750 1,000 1,000 1,000 1,000
6230 - CONTRACTUAL SERVICES 1,609 750 740 1,000 750 1,000 1,000 1,000 1,000
6200 - TOTAL OPERATING COSTS 1,609 750 740 1,000 750 1,000 1,000 1,000 1,000
6319 - REIMBURSEMENT OF REV COLL FOR 541,408 526,781 551,681 541,233 4,000 546,500 546,500 560,000 560,000
6301 - OTHER EXPENDITURES 541,408 526,781 551,681 541,233 4,000 546,500 546,500 560,000 560,000
6300 - TOTAL OTHER EXPENDITURES 541,408 526,781 551,681 541,233 4,000 546,500 546,500 560,000 560,000
543,017 527,531 552,421 542,233 4,750 547,500 547,500 561,000 561,000
140
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 76: FIRE RELIEF - 1365
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6235 CONSULTANT SERVICES
City share of GASB 67/68 Actuarial 2,200 1,000 750 1,000 1,000 1,000 1,000
Total 2,200 1,000 750 1,000 1,000 1,000 1,000
6319 CONTRIBUTION TO FIRE RELIEF ASSOCIATION
State Fire Aid Pass Through 285,000 287,000 287,000 290,000 290,000 295,000 295,000
City Contribution to Fire Relief Association 252,930 255,223 265,275 256,500 256,500 265,000 265,000
Total 537,930 542,223 552,275 546,500 546,500 560,000 560,000
Total Net of Personnel 540,130 543,223 553,025 547,500 547,500 561,000 561,000
TOTAL EXPENSES 540,130$ 543,223$ 553,025$ 547,500$ 547,500$ 561,000$ 561,000$
141
Notes:
142
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000
27
1510
Public Works
ENGINEERING
DESCRIPTION OF ACTIVITY
The Public Works Engineering Division provides engineering design and plan review services
for street and utility infrastructure projects and land development projects. Engineering Division
staff also responds to inquiries and questions from the City Council, various City departments,
land developers, businesses and residents.
SERVICE CATEGORIES
The Engineering Division provides the following internal and external services related to
engineering functions for the City of Apple Valley.
1. Engineering Design and Construction Contracting Services
Prepare engineering plans and specifications for public infrastructure projects
Conduct public bidding process for projects in accordance with State Statutes
Provide contract administration for projects through completion of construction
2. Construction Inspections and Surveying Services
Provide field surveys to assist in preparation of construction plans
Provide construction field survey staking for projects
Conduct field inspections and coordination of construction activities
3. Traffic and Transportation Engineering Services
Determine traffic forecasts for the City street system to assist with design work
Study existing street segments and intersections based on various traffic concerns
Review proposed development plans for traffic generation and traffic flow
4. Development and Site Plan Review Services
Review proposed development plans for compliance with City engineering standards
Attend meetings with architects, engineers and land developers to discuss infrastructure
coordination for land development projects
Determine need and availability of public utility services for proposed development
Conduct site inspections during construction for compliance with approved plans
5. Technical Assistance and Right-of-Way Management
Administer City’s right-of-way management ordinance and permit process
Assist residents, businesses, staff and Council regarding infrastructure issues
Address drainage and flood control issues
143
MAJOR OBJECTIVES FOR 2020
In addition to recurring annual duties, the following primary projects are scheduled for design
and construction over the next year using technical resources within the Public Works
Engineering Division business unit.
Project Anticipated Contract
Title Award Timeline
2020 Street & Utility Improvements Spring 2020
• Cimarron Road, Yancy Court, Shasta
Court, Beaumont Court, Sabra Court
• Garden View (CR 42 to Whitney)
2020 Micro surfacing Project Summer 2020
2020 Crack sealing Project Summer 2020
2020 Street Improvements Spring 2020
• Garden View (Whitney to CR 46)
• Garden View (CR 42 to Walnut)
• 134th Street W.
• Highview Drive
2020 Intersection Improvements Summer 2020
• 147th and Glazier Roundabout
• CR 42 and Johnny Cake Ridge Road
MAJOR OBJECTIVES FOR 2021
In addition to recurring annual duties, the following primary projects are scheduled for design
and construction over the next year using technical resources within the Public Works
Engineering Division business unit.
Project Anticipated Contract
Title Award Timeline
2021 Street & Utility Improvements Spring 2021
• Surrey Trail and Cimarron Court
2021 Micro surfacing Project Summer 2021
2021 Crack sealing Project Summer 2021
2021 Street Improvements Spring 2021
• Pennock Ave (140th to 145th)
• 145th (Cedar to Pennock)
• 140th (Cedar to Pennock)
• 133rd (Galaxie to Flagstaff)
2021 Utility Improvements Summer 2021
2021 Signal Improvements Spring 2021
• 132nd and Galaxie
• HAWK Signal at Greenleaf
144
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2016 2017 2018 2019 2020 2021
Total Contract Value
of Projects Delivered
$8.95M
$8.0M
$9.8M
$13.8M
$12.5M
$9.5 M
Number of Right-of-
Way Permits 89 72 70 70 70 70
Regular Status
Personnel Schedule – FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
City Engineer 1 1 1 1 1 1
Assistant City Engineer 0 0 0 0 0 0
Civil Engineer 1 1 1 1 1 1
Engineering Tech III 1 1 1 1 1 1
Eng / Construction Tech I & II 2 2 2 2 2 2
GIS Tech
FT position split with 5305, 5365, 5505
0 0.25 0.25 0.25 0.25 0.25
Administrative Specialist
FT position split with 1400
0 0.5 0.5 0.5 0.5 0.5
Temporary Status
Personnel Schedule - Hours
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Engineering Intern 1300 1100 1100 1100 1300 1300
145
Summary Budget
Business Unit 1510 Engineering
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue
Engineering Fees 585,999 667,485 837,618 1,018,000 995,000 960,000 991,000
Permit Fees - Small Cell - - - - - 12,500 12,500
Permit Fees - Right of Way 30,950 26,056 42,246 - - 12,000 12,500
616,949 693,541 879,864 1,018,000 995,000 984,500 1,016,000
Expenditures
Salaries & Wages 365,529 410,585 424,123 524,215 524,090 556,615 582,940
Emp. Benefits 107,083 112,651 128,053 165,210 173,520 174,290 184,565
Supplies 12,814 8,685 14,921 15,010 19,960 17,560 16,600
Contractual Serv.15,517 105,446 116,332 127,800 92,500 92,350 102,550
Repairs & Maint.- 495 - 650 350 500 500
Training/Travel/Dues 6,124 4,188 10,930 16,020 19,220 45,500 62,920
Vehicle Replacement Fund - 10,250 10,250 10,250 10,510 10,770
Capital outlay 4,760 15,311 - - - - -
Total Exp 511,827 657,361 704,610 859,155 839,890 897,325 960,845
Net addition to (use of)
general revenues 105,122 36,180 175,254 158,845 155,110 87,175 55,155
2020 Capital Outlay:
None
2021 Capital Outlay:
None
146
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
PW ENGINEERING
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 323,789 371,493 379,183 441,820 201,131 477,775 477,775 502,660 502,660
6111 - SALARY PART-TIME 0 0 0
6112 - SALARY-SEASONAL TEMP 9,255 7,692 11,375 15,000 5,636 15,000 15,000 16,000 16,000
6113 - OVERTIME-REGULAR EMPLOYEES 37,418 33,328 37,581 40,000 7,384 40,000 40,000 40,000 40,000
6121 - INSURANCE CASH BENEFIT 1,020 2,100 720 360
6122 - COMP REQUEST -8,829 -6,904 -4,907 -1,298
6123 - SALARY-OTHER 22,270 18,840 18,840 19,280 19,280
6124 - OVERTIME-SEASONAL TEMP 2,877 2,876 171 5,000 540 5,000 5,000 5,000 5,000
6105 - SALARIES AND WAGES 365,529 410,585 424,123 524,090 213,753 556,615 556,615 582,940 582,940
6138 - MEDICARE 5,097 5,821 5,832 7,605 2,971 8,070 8,070 8,440 8,440
6139 - FICA 21,795 24,890 24,936 32,510 12,705 34,510 34,510 35,890 35,890
6141 - PENSIONS-PERA 26,267 26,523 30,868 37,825 15,542 40,245 40,245 42,520 42,520
6142 - WORKERS COMPENSATION 1,858 1,682 1,884 2,425 1,055 2,830 2,830 3,105 3,105
6144 - LONG-TERM DISABILITY INSURANCE 836 699 759 1,275 383 1,530 1,530 1,600 1,600
6145 - MEDICAL INSURANCE 45,725 56,153 76,300 100,080 32,487 95,305 95,305 101,210 101,210
6146 - DENTAL INSURANCE 4,278 4,262 5,373 2,681
6147 - LIFE INSURANCE-BASIC 24 27 28 14
6148 - LIFE INSURANCE-SUPP/DEPEND 1,204 1,267 224 120
6170 - EMPLOYEE PAID PREMIUMS -8,673 -18,149 -8,200 -4,371 -8,200 -8,200 -8,200 -8,200
6125 - EMPLOYEE BENEFITS 107,083 112,651 128,053 173,520 63,588 174,290 174,290 184,565 184,565
6100 - TOTAL PERSONNEL SERVICES 472,612 523,236 552,176 697,610 277,341 730,905 730,905 767,505 767,505
6210 - OFFICE SUPPLIES 312 1,024 386 750 152 800 800 800 800
6211 - SMALL TOOLS & EQUIPMENT 9,541 3,873 11,022 13,600 620 29,700 11,200 10,650 9,150
6212 - MOTOR FUELS/OILS 1,686 1,904 2,783 3,500 941 3,250 3,000 3,800 3,550
6215 - EQUIPMENT-PARTS 681 431 563 650 0 850 700 1,000 750
6216 - VEHICLES-TIRES/BATTERIES 0 440 0 460 125 660 660 850 850
6229 - GENERAL SUPPLIES 594 1,374 171 1,000 252 1,200 1,200 1,500 1,500
6205 - SUPPLIES 12,814 9,045 14,924 19,960 2,092 36,460 17,560 18,600 16,600
6231 - LEGAL SERVICES 0 818 0 0
6235 - CONSULTANT SERVICES 6,527 95,176 99,466 60,400 30,308 82,500 82,500 91,500 91,500
6237 - TELEPHONE/PAGERS 3,362 3,242 3,952 4,650 2,187 4,800 4,800 5,400 5,400
6239 - PRINTING 732 4,680 2,741 1,050 2,378 3,050 3,050 3,650 3,650
6240 - CLEANING SERVICE/GARBAGE 180 286 390 71
6244 - ROW EPERMIT FEES 975 1,244 2,604 1,400 255 2,000 2,000 2,000 2,000
6249 - OTHER CONTRACTUAL SERVICES 3,740 0 7,178 25,000 2,393 0 0
6230 - CONTRACTUAL SERVICES 15,517 105,446 116,332 92,500 37,592 92,350 92,350 102,550 102,550
6265 - REPAIRS-EQUIPMENT 0 495 0 350 0 500 500 500 500
6260 - REPAIRS AND MAINTENA 0 495 0 350 0 500 500 500 500
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 4,304 1,916 3,830 6,270 577 8,000 8,000 11,350 11,350
6276 - SCHOOLS/CONFERENCES/EXP OTHER 199 0 5,000 2,940 2,500 2,500 2,700 2,700
6277 - MILEAGE/AUTO ALLOWANCE 0 113 0 1,380 0 1,380 1,380 1,500 1,500
6278 - SUBSISTENCE ALLOWANCE 250
6280 - DUES & SUBSCRIPTIONS 377 625 6,103 5,620 7,335 32,620 32,620 45,870 45,870
6281 - UNIFORM/CLOTHING ALLOWANCE 1,443 1,333 997 950 443 1,000 1,000 1,500 1,500
6270 - TRNG/TRAVL/DUES/UNIF 6,124 4,188 10,930 19,220 11,546 45,500 45,500 62,920 62,920
6200 - TOTAL OPERATING COSTS 34,455 119,174 142,186 132,030 51,229 174,810 155,910 184,570 182,570
6310 - RENTAL EXPENSE -360 0 0
6333 - GENERAL-CASH DISCOUNTS -3 0
147
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
PW ENGINEERING
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6301 - OTHER EXPENDITURES -360 -3 0 0
6300 - TOTAL OTHER EXPENDITURES -360 -3 0 0
6720 - CAPITAL OUTLAY-FURNITURE & FIX 0
6725 - CAPITAL OUTLAY-OFFICE EQUIP 0 5,311 0 0
6730 - CAPITAL OUTLAY-TRANSPORTATION 0 0 0 0 0
6745 - VERF CHARGES 4,760 10,000 10,250 10,250 5,125 10,510 10,510 0 10,770
6701 - TOTAL CAPITAL OUTLAY 4,760 15,311 10,250 10,250 5,125 10,510 10,510 0 10,770
6700 - TOTAL CAPITAL OUTLAY 4,760 15,311 10,250 10,250 5,125 10,510 10,510 0 10,770
511,827 657,361 704,610 839,890 333,695 916,225 897,325 952,075 960,845
148
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 27: PUBLIC WORKS ENGINEERING - 1510
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
REVENUE
4219 Engineering Charges 1,018,000 995,000 885,000 960,000 960,000 991,000 991,000
4076 Small Cell Permits 0 0 12,000 12,500 12,500 12,500 12,500
4074 Permit Fees- ROW 0 0 0 12,000 12,000 12,500 12,500
Total 1,018,000 995,000 897,000 984,500 984,500 1,016,000 1,016,000
SALARIES
6110 Regular Employees 445,235 441,820 420,000 477,775 477,775 502,660 502,660
6112 Salary-Seasonal Temp 15,000 15,000 15,000 15,000 15,000 16,000 16,000
6113 Overtime - Reg 40,000 40,000 38,000 40,000 40,000 40,000 40,000
6123 Salaries - Other 18,980 22,270 18,840 18,840 19,280 19,280
6124 Overtime - Seasonal Temp 5,000 5,000 5,000 5,000 5,000 5,000 5,000
6138 Medicare 7,600 7,605 8,070 8,070 8,440 8,440
6139 FICA 32,500 32,510 34,510 34,510 35,890 35,890
6141 Pension - PERA 37,815 37,825 40,245 40,245 42,520 42,520
6142 Work Comp Ins 2,635 2,425 2,830 2,830 3,105 3,105
6144 Long-term Disability Insurance 1,260 1,275 1,530 1,530 1,600 1,600
6145 Hospital & Life Insurance 83,400 100,080 95,305 95,305 101,210 101,210
6170 Employee Paid Premiums (8,200) (8,200) (8,200) (8,200) (8,200)
Total 689,425 697,610 478,000 730,905 730,905 767,505 767,505
6210 OFFICE SUPPLIES
General Supplies 750 750 500 800 800 800 800
Total 750 750 500 800 800 800 800
6211 SMALL TOOL & EQUIPMENT
AutoCad & Eng Software Maint 4,100 7,100 4,500 7,100 7,100 7,800 7,800
General Tools 500 500 300 500 500 600 600
HydroCad Software - - 600 600 750 750
iPad Pros (3) for Inspectors 3,600 - - - - -
Laptop (1)1,500 -
PCSWMM Software (2)- 6,000 2160 3,000 3,000
Innovyze Software-Sanitary Modeling - - 18,500 -
Total 8,200 13,600 6,960 29,700 11,200 10,650 9,150
6212 MOTOR FUELS/OILS
No lead Fuel 3,750 3,250 2,000 3,000 2,750 3,500 3,250
Oils 200 250 250 250 250 300 300
Total 3,950 3,500 2,250 3,250 3,000 3,800 3,550
6215 EQUIPMENT - PARTS
Fleet Parts 650 650 650 850 700 1,000 750
650 650 650 850 700 1,000 750
6216 EQUIPMENT - TIRES/BATTERIES
Eng Fleet 460 460 460 660 660 850 850
Total 460 460 460 660 660 850 850
6229 GENERAL SUPPLIES
Survey Lath 500 500 500 600 600 750 750
Marking Paint 500 500 500 600 600 750 750
1,000 1,000 1,000 1,200 1,200 1,500 1,500
6235 CONSULTANT SERVICES
General Consulting Eng Services 14,600 14,600 14,000 20,000 20,000 22,000 22,000
Traffic Consulting Eng Services 20,800 20,800 20,000 22,000 22,000 25,000 25,000
Pavement Management Surveys - 1/3 per year 15,000 20,000 20,000 20,500 20,500 20,500 20,500
ADA Transition Plan 40,000 235
GIS Consulting Services 5,000 5,000 20,000 20,000 24,000 24,000
Traffic Consulting - Comp Plan Update 17,000
Total 107,400 60,400 59,235 82,500 82,500 91,500 91,500
6237 TELEPHONE/PAGERS
Mobile Phones 3,100 3,200 5,205 3,300 3,300 3,800 3,800
iPad Cell Air Time 1,450 1,450 - 1,500 1,500 1,600 1,600
Total 4,550 4,650 5,205 4,800 4,800 5,400 5,400
6239 PRINTING/PUBLISHING
Printing Plans/Specs, Gen Materials 250 250 250 250 250 350 350
Annual City Street Maps 4,400 600 600 2,600 2,600 2,800 2,800
Record Plans 200 200 200 200 200 500 500
Total 4,850 1,050 1,050 3,050 3,050 3,650 3,650
6244 ROW PERMIT FEES
Fees paid 1,000 1,400 1,400 2,000 2,000 2,000 2,000
1,000 1,400 1,400 2,000 2,000 2,000 2,000
6249 OTHER CONTRACTUAL SERVICES
Dakota County GIS Fees 25,000 25,000
Cartegraph Conversion to On-line 10,000 - - -
10,000 25,000 25,000 - - - -
6265 REPAIRS - EQUIPMENT
Vehicles (4)500 350 350 500 500 500 500
Holdover Field Truck 150 - - -
Total 650 350 350 500 500 500 500
149
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 27: PUBLIC WORKS ENGINEERING - 1510
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6275 SCHOOL/CONF/EXP - LOCAL
MnDOT / LTAP Training 550 550 140 550 550 2,000 2,000
Inspector School Training 500 500
AutoCad Training 850 1,500 1,500 1,500 1,500 2,000 2,000
CEAM and APWA 2,440 2,440 1,000 2,500 2,500 3,000 3,000
Management Training 350 350 350 350 350 500 500
ESRI GIS State Conference 1,100 1,100 1,200 1,200
MnDOT Certifications 1,100 780 1,500 1,500 1,500 2,000 2,000
School/Conf Mileage - 650 650 650
Total 5,290 6,270 4,490 8,000 8,000 11,350 11,350
6276 SCHOOL/CONF/EXP - OTHER
Cartegraph/ESRI National Conference 5,000 3,280 2,500 2,500 2,700 2,700
Total - 5,000 3,280 2,500 2,500 2,700 2,700
6277 MILEAGE ALLOWANCE
Meeting Travel 630 630 300 630 630 700 700
School/Conf Mileage 750 750 500 750 750 800 800
Total 1,380 1,380 800 1,380 1,380 1,500 1,500
6280 DUES & SUBSCRIPTIONS
PE License Renewals 370 370 - 370 370 370 370
Code Books & Eng Publications 580 - -
Membership APWA, ASCE and CEAM 500 1,750 1,750 2,000 2,000
PCSWMM License (2)1,200 1,200
Innovyze Software Licenses
ESRI Annual Licensing 26,500 23,500 23,500 35,000 35,000
Cartegraph On-line Licenses 7,000 5,250 7,000 7,000 7,000 7,300 7,300
Total 8,450 5,620 33,500 32,620 32,620 45,870 45,870
6281 UNIFORM/CLOTHING ALLOWANCE
Eng Staff 900 950 925 1,000 1,000 1,500 1,500
900 950 925 1,000 1,000 1,500 1,500
6730 CAPITAL OUTLAY - VEHICLES
Replace Vehicle #116 -
Total - - - - - - -
6745 VEHICLE REPLACEMENT
VERF - Vehicle Repl. Charges 10,250 10,250 10,510 10,510 - 10,770
Total 10,250 10,250 - 10,510 10,510 - 10,770
Total Net of Personnel 169,730 142,280 147,055 185,320 166,420 184,570 193,340
TOTAL EXPENSES 859,155$ 839,890$ 625,055$ 916,225$ 897,325$ 952,075$ 960,845$
Revenue 1,018,000$ 995,000$ 897,000$ 984,500$ 984,500$ 1,016,000$ 1,016,000$
NET EXPENSES (Revenues)158,845$ 155,110$ 271,945$ 68,275$ 87,175$ 63,925$ 55,155$
150
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000
28
1400
BUILDING
INSPECTIONS
Public Works
DESCRIPTION OF ACTIVITY
The Building Inspections Division of Public Works is responsible for reviewing proposed
building plans and performing field inspections to ensure that residential, commercial,
institutional and industrial building projects are in compliance with the State Building Code.
The City of Apple Valley is responsible for administering and enforcing the 2015 State Building
Code, including: the commercial and residential building codes; mechanical codes; electrical
codes; plumbing codes; and energy codes. The State of Minnesota administers the elevator
codes within the City.
SERVICE CATEGORIES
The Building Inspections Division provides for the local application of the state building code as
required by Minnesota Statutes 326B.133. The following internal and external services are
provided by the Building Inspections Division.
1. Building Plan Reviews and Building Permit Services
Review proposed building plans for compliance with Minnesota State Building Codes
Issue and monitor building permits in accordance with State requirements
Collect Met Council SAC fees and building permit fees and State Surcharge
2. Building Permit Inspections Services
Schedule inspections with contractors and property owners
Conduct inspections during construction for compliance with approved construction plans
and building codes
Administer special inspections program as required by the State Building Code
Issue Certificates of Occupancy upon proper completion of building construction work
Provide technical assistance to homeowners during home improvement projects
3. Electrical Permit Services
Review plans for compliance with state electrical codes
Issue electrical permits for approved construction projects
Schedule site inspections and collect permit fees
4. State Building Code Enforcement and Property Damage Services
Issue compliance orders or citations for non-compliant construction activities
Investigate existing structures that are non-compliant with State Building Codes
Coordinate building assessment efforts following natural disasters, catastrophic events and
structure fires
151
MAJOR OBJECTIVES FOR 2020
With the implementation of e-plan review software, the amount of time spent on digital file
organization by staff will be lessened. Plans will no longer need to be scanned in manually and
saved electronically to a folder. By the end of 2019, it is hoped that most contractors, both
commercial and residential, will be getting used to the digital features offered by the City with
regards to electronic plan review intake, review and permit issuance.
The Building Inspections Division plans to work with the City’s Media/Cable Department to
create a two part, short video production in 2019 for the City website in order to better serve
permit applicants. Staff believes there is interest in short (1-2 minute) videos to assist
applicants during the electronic permitting process. The goal is to empower applicants to
complete the process without seeking City employee intervention – allowing applicants to
troubleshoot and/or complete applications and revisions 24/7/365. It is envisioned that
applicants would be able to watch a side-by-side video comparison to their actual screen and
move through the permit process at their own speed.
Multi-family and larger commercial projects anticipated going into and thru 2019 include
Cortland 6th, Quarry Ponds 5th,, Apple Valley Square Shopping Center, Ryan Building corner of
148th and Cedar, Menards, The Springs at Cobblestone, Existing Golf Course 140th, The
Shores Townhomes, Panera Bread, Time Square Renovation, Buller Property, Ulrich Property,
Ryan Companies Medical Place, Apple Valley East Medical, Jardin Academy, Reliable Mini
Warehouse, MVTA Expansion, Village at Founders Circle Apartment Building and the Shops at
Orchard Place.
MAJOR OBJECTIVES FOR 2021
Remodeling of existing homes, redevelopment and commercial building projects will continue
to provide a steady workload for inspections staff. The Inspections department has been
approved for the State delegation of inspections for Public Buildings such as schools, the
Minnesota Zoo and State licensed facilities. These projects will help with the future permit
revenue.
152
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2016 2017 2018 2019 2020 2021
Number of Total Permits 6,393 6,932 5,698 5,000 6,500 5,000
Building Valuation $93M $202M $141M $40M $85M $40M
New Single Family Homes 140 167 65 27 12 2
Regular Status
Personnel Schedule – FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Building Official 1 1 1 1 1 1
Building Inspector 2 3 4 4 4 4
Plumbing/Mechanical Spec 1 1 0 0 0 0
Dept Specialists/Clerical
Administrative Specialist
FT position split with 1510
2
0
2
0.5
2
0.5
2
0.5
2
0.5
2
0.5
Temporary Status
Personnel Schedule – Hours
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
(1)Seasonal Inspector 2080 1040 1040 1040
0
0
153
Summary Budget
Department 28, Business Unit 1400 - Building Inspections
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
4060 PERMIT-Building Permit 901,615 1,480,518 931,774 700,630 798,000 800,000 800,000
4073 PERMIT-Plan Review 400,781 721,884 517,460 282,900 303,000 384,000 384,000
4924 PERMIT-Electrical 157,922 192,399 157,687 128,600 133,000 113,000 130,000
4063 PERMIT-Heating 137,635 260,042 146,414 89,600 95,000 90,000 90,000
4065 PERMIT-Plumbing 166,239 256,383 189,769 94,500 96,500 100,000 100,000
4066/4067 PERMIT-Signs/Util Inst 9,170 9,692 12,459 7,400 16,600 14,800 7,400
4075 Fire Sprinkler/Alarm Permits - - - - - 4,500 4,600
4077 PERMIT Small Cell - - - - - 1,500 2,000
4070 PERMIT-Special & Reinsp.616 204 10,574 - - - -
4099 PERMIT-Other 3,001 2,647 2,300 3,200 3,200 500 500
1,776,979 2,923,768 1,968,437 1,306,830 1,445,300 1,508,300 1,518,500
Expenditures:
Salaries & Wages 485,360 522,508 512,811 553,820 583,810 579,755 604,905
Emp. Benefits 151,628 169,280 178,402 204,045 202,025 214,980 221,620
Supplies 17,785 74,436 15,774 50,605 21,655 22,105 21,955
Contractual Serv.6,575 7,720 7,644 9,450 9,650 9,050 8,850
Electrical Inspections 86,949 121,885 161,913 85,000 100,000 90,000 80,000
Repairs & Maint.891 872 477 1,000 1,000 1,000 1,000
Training/Travel/Dues 5,359 7,473 9,450 9,810 11,400 11,375 11,860
Other Exp.550 77,770 44,248 44,380 44,650 53,745 53,250
VISA M/C 13,808 13,146 23,809 14,000 14,000 15,000 18,000
Vehicle Replacement Fund 5,660 9,500 40,100 12,600 12,600 12,980 13,370
Capital outlay 5,296 85,585 26,000 30,700 3,500 - -
Total Exp 779,860 1,090,176 1,020,628 1,015,410 1,004,290 1,009,990 1,034,810
Net addition to (use of) general
revenues 997,119 1,833,592 947,809 291,420 441,010 498,310 483,690
2020 Capital Outlay
None
2021 Capital Outlay
None
154
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
BUILDING INSPECTIONS
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 414,246 481,608 499,352 520,510 222,151 546,125 546,125 568,530 568,530
6111 - SALARY PART-TIME 0
6112 - SALARY-SEASONAL TEMP 50,306 33,528 10,542 30,000 163 30,000 0
6113 - OVERTIME-REGULAR EMPLOYEES 22,294 8,919 2,867 11,000 1,874 10,000 10,000 10,000 10,000
6121 - INSURANCE CASH BENEFIT 1,260 1,770 2,700 1,440
6122 - COMP REQUEST -2,747 -3,575 -2,649 -1,087
6123 - SALARY-OTHER 22,300 23,630 23,630 26,375 26,375
6124 - OVERTIME-SEASONAL TEMP 258 0 0
6105 - SALARIES AND WAGES 485,360 522,508 512,811 583,810 224,542 609,755 579,755 604,905 604,905
6138 - MEDICARE 6,793 7,402 7,197 8,465 3,164 8,830 8,830 9,205 9,205
6139 - FICA 29,046 31,649 30,775 36,195 13,528 37,745 37,745 39,365 39,365
6141 - PENSIONS-PERA 33,155 37,026 37,351 41,535 16,709 43,405 43,405 47,620 47,620
6142 - WORKERS COMPENSATION 2,483 2,421 2,565 2,995 1,206 3,215 3,215 3,610 3,610
6144 - LONG-TERM DISABILITY INSURANCE 1,117 932 1,056 1,495 429 1,565 1,565 1,745 1,745
6145 - MEDICAL INSURANCE 73,724 92,340 109,050 120,240 35,392 129,120 129,120 128,975 128,975
6146 - DENTAL INSURANCE 4,907 5,999 7,331 2,878
6147 - LIFE INSURANCE-BASIC 35 41 47 20
6148 - LIFE INSURANCE-SUPP/DEPEND 369 790 1,147 389
6170 - EMPLOYEE PAID PREMIUMS -9,320 -18,117 -8,900 -1,911 -8,900 -8,900 -8,900 -8,900
6125 - EMPLOYEE BENEFITS 151,628 169,280 178,402 202,025 71,804 214,980 214,980 221,620 221,620
6100 - TOTAL PERSONNEL SERVICES 636,988 691,788 691,213 785,835 296,347 824,735 794,735 826,525 826,525
6210 - OFFICE SUPPLIES 678 2,288 775 1,700 12 1,700 1,700 1,700 1,700
6211 - SMALL TOOLS & EQUIPMENT 10,737 65,943 8,742 12,625 4,443 12,775 12,775 13,125 13,125
6212 - MOTOR FUELS/OILS 3,504 4,298 4,046 4,730 1,413 4,530 4,530 4,830 4,830
6215 - EQUIPMENT-PARTS 1,050 -51 648 600 0 650 650 150 150
6216 - VEHICLES-TIRES/BATTERIES 0 944 0 700 0 700 700 700 700
6229 - GENERAL SUPPLIES 1,816 1,014 1,562 1,300 940 1,750 1,750 1,450 1,450
6205 - SUPPLIES 17,785 74,436 15,774 21,655 6,808 22,105 22,105 21,955 21,955
6231 - LEGAL SERVICES 0 0 0 800 0 900 900 900 900
6235 - CONSULTANT SERVICES 77 81 600 450 0 450 450 450 450
6237 - TELEPHONE/PAGERS 4,107 5,644 5,111 6,400 2,093 5,700 5,700 6,200 6,200
6238 - POSTAGE/UPS/FEDEX 12 0 0 0
6239 - PRINTING 1,777 882 1,127 1,000 0 1,000 1,000 200 200
6240 - CLEANING SERVICE/GARBAGE 603 1,115 805 1,000 1,393 1,000 1,000 1,100 1,100
6243 - ELECTRICAL PERMIT FEES 86,949 121,885 161,913 100,000 25,362 90,000 90,000 80,000 80,000
6249 - OTHER CONTRACTUAL SERVICES 0 0 0 0 0 0 0
6230 - CONTRACTUAL SERVICES 93,524 129,605 169,557 109,650 28,848 99,050 99,050 88,850 88,850
6265 - REPAIRS-EQUIPMENT 891 872 477 1,000 0 1,000 1,000 1,000 1,000
6260 - REPAIRS AND MAINTENA 891 872 477 1,000 0 1,000 1,000 1,000 1,000
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 2,842 2,779 5,646 6,325 2,455 6,325 6,325 6,745 6,745
6276 - SCHOOLS/CONFERENCES/EXP OTHER 240 539 0 650 -45 650 650 650 650
6277 - MILEAGE/AUTO ALLOWANCE 109 270 195 400 0 400 400 400 400
6278 - SUBSISTENCE ALLOWANCE 0 0 0 125 0 100 100 100 100
6280 - DUES & SUBSCRIPTIONS 1,065 1,656 1,549 2,000 1,475 2,000 2,000 2,065 2,065
6281 - UNIFORM/CLOTHING ALLOWANCE 1,104 2,228 2,059 1,900 755 1,900 1,900 1,900 1,900
6270 - TRNG/TRAVL/DUES/UNIF 5,359 7,473 9,450 11,400 4,640 11,375 11,375 11,860 11,860
6200 - TOTAL OPERATING COSTS 117,558 212,387 195,258 143,705 40,296 133,530 133,530 123,665 123,665
6310 - RENTAL EXPENSE 550 600 600 650 550 700 700 700 700
155
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
BUILDING INSPECTIONS
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6351 - VISA/BANK CHARGES 13,808 13,146 23,809 14,000 12,511 18,000 18,000 18,000 18,000
6399 - OTHER CHARGES 0 77,170 43,648 44,000 20,382 50,045 50,045 52,550 52,550
6301 - OTHER EXPENDITURES 14,358 90,916 68,057 58,650 33,443 68,745 68,745 71,250 71,250
6300 - TOTAL OTHER EXPENDITURES 14,358 90,916 68,057 58,650 33,443 68,745 68,745 71,250 71,250
6401 - EXPENDITURES 0 0 0 0
6400 - TOTAL EXPENDITURES 0 0 0 0
6725 - CAPITAL OUTLAY-OFFICE EQUIP 5,296 35,857 4,057 3,500 1,370 0 0
6730 - CAPITAL OUTLAY-TRANSPORTATION 0 0 0 0 0 0 0
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 49,728 21,943 0 0
6745 - VERF CHARGES 5,660 9,500 40,100 12,600 6,300 12,980 12,980 0 13,370
6701 - TOTAL CAPITAL OUTLAY 10,956 95,085 66,100 16,100 7,670 12,980 12,980 0 13,370
6700 - TOTAL CAPITAL OUTLAY 10,956 95,085 66,100 16,100 7,670 12,980 12,980 0 13,370
779,860 1,090,176 1,020,628 1,004,290 377,756 1,039,990 1,009,990 1,021,440 1,034,810
156
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 28: PUBLIC WORKS BUILDING INSPECTIONS - 1400
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
REVENUE
4060 Building Permits 700,630 798,000 500,000 800,000 800,000 700,000 800,000
4073 Plan Review Fee 282,900 303,000 250,000 305,000 384,000 280,000 384,000
4924 Electrical Permits 128,600 133,000 130,000 113,000 113,000 130,000 130,000
4063 Heating Permits 89,600 95,000 95,000 90,000 90,000 95,000 90,000
4065 Plumbing Permits 94,500 96,500 90,000 100,000 100,000 90,000 100,000
4066 Permits-Signs & Billboards 7,400 7,400 7,400 7,400 7,400 7,400 7,400
4067 Utility Installation - 9,200 - 7,400 7,400 - -
4075 Fire Sprinkler/Alarm Permits (70 Fire/30)- - - 4,500 4,500 4,600 4,600
4077 Small Cell Permits (70 Eng/30 Insp)- - 1,000 1,500 1,500 2,000 2,000
4099 Other Revenue 3,200 3,200 3,200 3,200 500 500 500
Total 1,306,830 1,445,300 1,076,600 1,432,000 1,508,300 1,309,500 1,518,500
SALARIES
6110 Salary- Regular Employees 491,900 520,510 485,000 546,125 546,125 568,530 568,530
6112 Salary-Seasonal Temp (1)30,000 30,000 - 30,000 - - -
6113 Overtime - Reg 10,000 11,000 8,000 10,000 10,000 10,000 10,000
6123 Salaries - Other 21,920 22,300 22,300 23,630 23,630 26,375 26,375
6138 Medicare 8,030 8,465 8,465 8,830 8,830 9,205 9,205
6139 FICA 34,335 36,195 36,195 37,745 37,745 39,365 39,365
6141 Pension - PERA 39,290 41,535 41,535 43,405 43,405 47,620 47,620
6142 Work Comp Ins 2,775 2,995 2,995 3,215 3,215 3,610 3,610
6144 Long-term Disability Insurance 1,415 1,495 1,495 1,565 1,565 1,745 1,745
6145 Hospital & Life Insurance 118,200 120,240 120,240 129,120 129,120 128,975 128,975
6170 Employee Paid Premiums (8,900) (8,900) (8,900) (8,900) (8,900) (8,900)
Total 757,865 785,835 717,325 824,735 794,735 826,525 826,525
6210 OFFICE SUPPLIES
General Supplies 700 700 700 700 700 700 700
Blueprint hanging mobile storage rack 500 -
Shelving and Office Items 1,000 1,000 100 1,000 1,000 1,000 1,000
Total 2,200 1,700 800 1,700 1,700 1,700 1,700
6211 SMALL TOOL & EQUIPMENT
Logis hosting fee Project Dox (to 6399)7,250 - - -
Laserfische Quick Field license 2,500 -
Shoe slip covers disposable - 350 - 350 350
New Scanner for Permit Tech 2,500 -
Computer and screen 3,000 -
Electronic Plan Review Software 20,000 10,000 6,000 10,000 10,000 10,000 10,000
Surface Pro or Laptop (iPad)1,500 -
Tablet Replacements - 1,300 - 1,600 1,600 1,600 1,600
Smart Phones 400 400 400 600 600 600 600
Replace Office Chair 425 425 425 425 425 425 425
Hard Hats and Safety Vest 150 150 25 150 150 150 150
Total 40,225 12,625 6,850 12,775 12,775 13,125 13,125
6212 MOTOR FUELS/OILS
Vehicle #'s 101, 102, 104, 107
Unlead Fuel 4,000 4,500 4,000 4,300 4,300 4,600 4,600
Oils 230 230 230 230 230 230 230
Total 4,230 4,730 4,230 4,530 4,530 4,830 4,830
6215 EQUIPMENT - PARTS
Inspection Vehicles and Equipment 600 600 150 650 650 150 150
Total 600 600 150 650 650 150 150
6216 EQUIPMENT - TIRES/BATTERIES
Inspection Vehicles 700 700 700 700 700 700 700
Total 700 700 700 700 700 700 700
6229 GENERAL SUPPLIES
Inspection Card Covers 800 - - -
Home and Garden Show Supplies 850 300 345 750 750 450 450
New code books and electronic downloads 1,000 1,000 1,020 1,000 1,000 1,000 1,000
Total 2,650 1,300 1,365 1,750 1,750 1,450 1,450
6231 LEGAL SERVICES
Legal Services from City Attorney - 800 800 900 900 900 900
Total - 800 800 900 900 900 900
6235 CONSULTANT SERVICES
SSTS Plan Reviews and Inspections 200 450 450 450 450 450 450
Total 200 450 450 450 450 450 450
6237 TELEPHONE/PAGERS
Mobile Phones 3,100 3,500 2,600 3,000 3,000 3,300 3,300
Mobile Laptops 2,500 2,900 2,500 2,700 2,700 2,900 2,900
PIMS Bar Coding Annual Fees 650 - - -
Total 6,250 6,400 5,100 5,700 5,700 6,200 6,200
157
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 28: PUBLIC WORKS BUILDING INSPECTIONS - 1400
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6239 PRINTING/PUBLISHING
Correction Notice Booklets - 800 800 - -
Forms/ Convert Microfische Plans 2,000 1,000 200 200 200 200 200
Total 2,000 1,000 200 1,000 1,000 200 200
6240 GARBAGE/CLEANING
Shredding Service (Moved from 6249)1,000 1,000 2,000 1,000 1,000 1,100 1,100
Total 1,000 1,000 2,000 1,000 1,000 1,100 1,100
6243 ELECTRICAL PERMIT FEES
Fees for Contract Electrical Inspector 85,000 100,000 80,000 90,000 90,000 80,000 80,000
Total 85,000 100,000 80,000 90,000 90,000 80,000 80,000
6249 OTHER CONTRACTUAL SERVICES
Scan Commercial Plans - -
Total - - - - - - -
6265 REPAIRS - EQUIPMENT
Office Equip 1,000 1,000 700 1,000 1,000 1,000 1,000
Total 1,000 1,000 700 1,000 1,000 1,000 1,000
6275 SCHOOL/CONF/EXP - LOCAL
Monthly Meetings - Dakota County 750 800 700 800 800 750 750
U of M Annual IBO School (2 days/Insp)1,500 2,000 2,000 2,000 2,000 2,100 2,100
MAPMO MN Chapter 200 250 250 250 250 250 250
Municipals 275 275 140 275 275 145 145
ICC Upper Great Plains Inst Seminar (2)2,300 3,000 3,000 3,000 3,000 3,500 3,500
Total 5,025 6,325 6,090 6,325 6,325 6,745 6,745
6276 SCHOOL/CONF/EXP - OTHER
State Conference In-State Only 650 650 650 650 650 650 650
Total 650 650 650 650 650 650 650
6277 MILEAGE ALLOWANCE
School/Conf Mileage 300 400 350 400 400 400 400
Total 300 400 350 400 400 400 400
6278 SUBSISTENCE ALLOWANCE
Building Official Conf 100 125 100 100 100 100 100
Total 100 125 100 100 100 100 100
6280 DUES & SUBSCRIPTIONS
License Renewals (State, ICC)425 435 435 435 435 450 450
IAPMO 250 255 255 255 255 265 265
MBPTA Permit Tech 220 225 225 225 225 235 235
10,000 Lakes MN Building Officials 180 185 185 185 185 190 190
MAPMO - Plumbing & Mechanical 170 175 175 175 175 180 180
AMBO Membership 420 425 425 425 425 435 435
ICC Memberships 270 300 300 300 300 310 310
Total 1,935 2,000 2,000 2,000 2,000 2,065 2,065
6281 UNIFORM/CLOTHING ALLOWANCE
Building Inspectors 1,800 1,900 1,900 1,900 1,900 1,900 1,900
Total 1,800 1,900 1,900 1,900 1,900 1,900 1,900
6310 RENTAL EXPENSE
Home and Garden Show Booth Rental 750 650 650 700 700 700 700
Total 750 650 650 700 700 700 700
6399 OTHER CHARGES
LOGIS PIMS/ePermits & Avolve hosting 43,630 44,000 42,000 50,045 50,045 52,550 52,550
Total 43,630 44,000 42,000 50,045 50,045 52,550 52,550
6351 VISA/BANK CHARGES
Credit Card System Fees 14,000 14,000 17,000 18,000 18,000 18,000 18,000
Total 14,000 14,000 17,000 18,000 18,000 18,000 18,000
6725 CAPITAL OUTLAY - OFFICE EQUIP
Refrigerator & Microwave 1,000 -
Inspection Office Modifications 3,200 2,500 1,370
Total 3,200 3,500 1,370 - - - -
6730 CAPITAL OUTLAY - VEHICLES
Replace Veh No. 109 ($27,500) 2018 27,500
Total 27,500 - - - - - -
6745 VEHICLE REPLACEMENT
VERF - Vehicle Repl. Charges 12,600 12,600 12,600 12,980 12,980 - 13,370
Total 12,600 12,600 12,600 12,980 12,980 - 13,370
Total Net of Personnel 257,545 218,455 188,055 215,255 215,255 194,915 208,285
TOTAL EXPENSES 1,015,410$ 1,004,290$ 905,380$ 1,039,990$ 1,009,990$ 1,021,440$ 1,034,810$
Revenue 1,306,830$ 1,445,300$ 1,076,600$ 1,432,000$ 1,508,300$ 1,309,500$ 1,518,500$
NET EXPENSES 291,420$ 441,010$ 171,220$ 392,010$ 498,310$ 288,060$ 483,690$
158
DESCRIPTION OF ACTIVITY
The Public Works Administration Division coordinates activities for functions within the
Public Works Department, consisting of: Engineering; Building Inspections; Street
Maintenance; Snow and Ice Control; Traffic Management; Fleet and Buildings; Water;
Sanitary Sewer; Storm Drainage; Street Light Utilities; Natural Resources; and the Lebanon
Cemetery. Natural Resources staff within the Administration Division implements policies
and ordinances related to forestry management and surface water quality of lakes, ponds
and wetlands.
SERVICE CATEGORIES
The Administration Division of the Public Works Department provides budgetary and overall
management for the divisions/business units associated with the department. The following
internal and external services are provided by the Public Works Administration and Natural
Resources Division.
1. Department Operating Budget Administration Services:
Prepare and assemble annual operating budget for the Public Works Department
Monitor budget performance of Public Works Divisions on a monthly basis
Review requisitions for purchases by Public Works Divisions
2. Department Management Services:
Conduct weekly staff meetings to coordinate work within the department
Coordinate Public Works legal issues with City Attorney’s Office and LMCIT
Administer, manage and develop asset management software program
Manage work orders and citizen requests for services
Coordinate Public Works services with Emergency Management Director in
response to severe weather, flooding and other natural disasters
3. Capital Improvement Program Planning Services:
Prepare annual updates to the Capital Improvement Program for City Infrastructure
Establish and adjust project priorities and schedules
Provide long-term planning and management of available funds for capital projects
Coordinate implementation of the Capital Improvement Program
4. Agency Coordination:
Coordinate with Dakota County on planned improvements to County Highways
Facilitate inter-community coordination issues with adjacent communities
5. Forestry Management Services:
Proactive planning and management of boulevard trees, removal and replacement
coordination for Emerald Ash Borer devastation
Administer diseased tree program for control of tree diseases
Identify and coordinate removal of diseased and hazardous trees
Provide technical assistance to residents seeking advice on tree issues
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000
29
1500
Public Works
Administration/
Natural Resources
159
MAJOR OBJECTIVES FOR 2020
In addition to recurring annual duties, the following major objectives are established for
2020 within this business unit.
Continue proactive Emerald Ash Borer Management Plan since 2015 infestation.
Provide assistance with boulevard tree removal and replacement as it relates to street
improvement projects.
Develop higher level infrastructure analysis using advanced asset management and GIS
capabilities to forecast future asset conditions, current investment levels, and financial
needs.
Restructure current intercommunity wastewater flow agreements with the City of Eagan
based on metering.
MAJOR OBJECTIVES FOR 2021
In addition to recurring annual duties, the following major objectives are established for
2021 within this business unit.
Continue use of asset management system for better forecasting and budgeting within
the Public Works Department.
Provide additional Emerald Ash Borer Management.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2016 2017 2018 2019 2020 2021
Annual Street & Utility
Capital Improvements
(excluding developments)
($ in millions)
8.95 8.0 9.8 13.8 11.5 11.5
Disease Tree Removals 346 449 500 625 1000 1000
Number of Work
Orders/Tasks*
1,600 1,700 2,000 4,200 5,500 6,000
Nat Resource Mgt Permits
68 50 36 50 50 55
*OMS Asset Number of service requests will vary between years due to factors such as snow fall amount.
Regular Status
Personnel Schedule – FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Public Works Director 1 1 1 1 1 1
Public Works Coordinator 1 1 1 1 1 1
Natural Resources Coord. 1 1 1 1 1 1
Natural Resources Tech 0 0.5 0.5 0.5 0.5 0.5
(FT Position split with 5505)
Clerical Assistant 0.65 0 0 0 0 0
Temporary Status
Personnel Schedule - Hours
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Tree Inspector 646 646 646 646 1292 1292
Administrative Intern 0 646 646 646 646 646
160
Summary Budget
Department 29, Business Unit 1500
Administration/Natural Resources
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Expenditures:
Salaries & Wages 311,457 325,792 341,051 343,575 370,425 401,400 416,035
Emp. Benefits 89,387 92,290 101,113 109,565 118,760 117,370 122,710
Supplies 3,870 5,461 11,267 6,735 6,705 6,995 8,690
Contractual Serv.33,028 35,510 58,399 95,575 83,445 178,850 228,980
Repairs & Maint.2,345 2,424 2,575 1,850 2,000 2,250 2,400
Training/Travel/Dues 5,158 5,910 9,342 13,040 12,865 11,285 10,875
Other Exp.5,238 4,325 5,959 3,215 3,695 3,595 3,775
Vehicle Replacement Fund 4,450 4,450 4,450 4,450 4,500 - -
Capital outlay - - - - 5,000 2,000 2,050
Total Exp 454,934 476,162 534,155 578,005 607,395 723,745 795,515
Net addition to (use of)
general revenues (454,934) (476,162) (534,155) (578,005) (607,395) (723,745) (795,515)
2020 Capital Outlay:
None
2021 Capital Outlay:
None
161
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
PUBLIC WORKS ADMIN/NATURAL RES
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 282,934 310,329 328,604 331,975 162,044 349,000 349,000 363,305 363,305
6111 - SALARY PART-TIME 2,435 0 0 0 0
6112 - SALARY-SEASONAL TEMP 21,040 12,304 9,370 18,500 0 32,500 32,500 32,500 32,500
6113 - OVERTIME-REGULAR EMPLOYEES 6,594 598 859 8,600 404 8,600 8,600 8,600 8,600
6121 - INSURANCE CASH BENEFIT 1,440 2,640 2,880 1,440
6122 - COMP REQUEST -2,986 -79 -662 -808
6123 - SALARY-OTHER 11,350 11,300 11,300 11,630 11,630
6105 - SALARIES AND WAGES 311,457 325,792 341,051 370,425 163,080 401,400 401,400 416,035 416,035
6138 - MEDICARE 4,331 4,698 4,920 5,575 2,345 5,615 5,615 5,830 5,830
6139 - FICA 18,515 19,921 20,712 22,955 10,026 22,975 22,975 23,600 23,600
6141 - PENSIONS-PERA 21,749 23,598 24,660 26,395 12,123 27,670 27,670 28,765 28,765
6142 - WORKERS COMPENSATION 3,944 5,431 6,072 8,170 3,100 8,155 8,155 7,875 7,875
6144 - LONG-TERM DISABILITY INSURANCE 772 652 706 945 326 1,065 1,065 1,105 1,105
6145 - MEDICAL INSURANCE 35,543 32,607 38,315 54,720 14,765 51,890 51,890 55,535 55,535
6146 - DENTAL INSURANCE 3,268 4,030 4,333 0 2,031
6147 - LIFE INSURANCE-BASIC 18 22 24 11
6148 - LIFE INSURANCE-SUPP/DEPEND 1,247 1,331 1,370 642
6125 - EMPLOYEE BENEFITS 89,387 92,290 101,113 118,760 45,369 117,370 117,370 122,710 122,710
6100 - TOTAL PERSONNEL SERVICES 400,845 418,082 442,164 489,185 208,449 518,770 518,770 538,745 538,745
6210 - OFFICE SUPPLIES 1,037 1,544 1,404 2,060 755 1,850 1,850 1,930 1,930
6211 - SMALL TOOLS & EQUIPMENT 886 768 4,647 825 17 825 825 2,200 2,200
6212 - MOTOR FUELS/OILS 1,371 1,714 1,608 1,500 479 1,800 1,500 1,875 1,575
6215 - EQUIPMENT-PARTS 175 637 1,696 430 239 430 430 450 450
6216 - VEHICLES-TIRES/BATTERIES 0 451 477 300 132 300 300 300 300
6229 - GENERAL SUPPLIES 402 346 1,434 1,590 -213 2,090 2,090 2,235 2,235
6205 - SUPPLIES 3,870 5,461 11,267 6,705 1,407 7,295 6,995 8,990 8,690
6235 - CONSULTANT SERVICES 0 20 21 20 21 25 25 30 30
6237 - TELEPHONE/PAGERS 2,207 2,131 2,134 2,200 958 2,300 2,300 2,400 2,400
6238 - POSTAGE/UPS/FEDEX 138 227 153 250 0 250 250 250 250
6239 - PRINTING 457 244 310 975 92 975 975 1,000 1,000
6240 - CLEANING SERVICE/GARBAGE 12 0 100 0
6249 - OTHER CONTRACTUAL SERVICES 30,214 32,888 55,681 80,000 131,449 200,300 175,300 250,300 225,300
6230 - CONTRACTUAL SERVICES 33,028 35,510 58,399 83,445 132,519 203,850 178,850 253,980 228,980
6250 - UTILITIES 0
6265 - REPAIRS-EQUIPMENT 2,345 2,424 2,575 2,000 1,111 2,250 2,250 2,400 2,400
6260 - REPAIRS AND MAINTENA 2,345 2,424 2,575 2,000 1,111 2,250 2,250 2,400 2,400
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 2,416 1,499 1,383 2,550 1,368 2,280 2,280 1,800 1,800
6276 - SCHOOLS/CONFERENCES/EXP OTHER 625 2,047 1,709 2,450 1,102 2,350 2,350 2,400 2,400
6277 - MILEAGE/AUTO ALLOWANCE 803 388 400 1,000 107 600 600 600 600
6278 - SUBSISTENCE ALLOWANCE 200 100 0 250 250 250 250
6280 - DUES & SUBSCRIPTIONS 300 1,230 5,060 5,735 5,780 4,775 4,775 4,825 4,825
6281 - UNIFORM/CLOTHING ALLOWANCE 1,014 745 590 1,030 467 1,030 1,030 1,000 1,000
6270 - TRNG/TRAVL/DUES/UNIF 5,158 5,910 9,342 12,865 8,825 11,285 11,285 10,875 10,875
6200 - TOTAL OPERATING COSTS 44,401 49,305 81,582 105,015 143,862 224,680 199,380 276,245 250,945
6310 - RENTAL EXPENSE 5,233 4,085 5,360 3,425 1,485 3,325 3,325 3,475 3,475
6333 - GENERAL-CASH DISCOUNTS 0 -2 -2 0
6349 - LATE FEES/FINANCE CHARGES 5 12 0 0
162
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
PUBLIC WORKS ADMIN/NATURAL RES
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6399 - OTHER CHARGES 0 231 601 270 60 270 270 300 300
6301 - OTHER EXPENDITURES 5,238 4,325 5,959 3,695 1,545 3,595 3,595 3,775 3,775
6300 - TOTAL OTHER EXPENDITURES 5,238 4,325 5,959 3,695 1,545 3,595 3,595 3,775 3,775
6725 - CAPITAL OUTLAY-OFFICE EQUIP 0 0 0 5,000 0 0 0
6745 - VERF CHARGES 4,450 4,450 4,450 4,500 2,250 2,000 2,000 2,050 2,050
6701 - TOTAL CAPITAL OUTLAY 4,450 4,450 4,450 9,500 2,250 2,000 2,000 2,050 2,050
6700 - TOTAL CAPITAL OUTLAY 4,450 4,450 4,450 9,500 2,250 2,000 2,000 2,050 2,050
454,934 476,162 534,155 607,395 356,106 749,045 723,745 820,815 795,515
163
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 29: PUBLIC WORKS ADMINISTRATION/ NATURAL RESOURCES - 1500
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Regular Employees 314,520 331,975 331,975 349,000 349,000 363,305 363,305
6112 Salary-Seasonal Temp (Tree Inspector)10,000 14,000 14,000 28,000 28,000 28,000 28,000
6112 Seasonal Temp (Admin)4,500 4,500 4,500 4,500 4,500 4,500
6113 Overtime - Reg 8,600 8,600 8,600 8,600 8,600 8,600 8,600
6123 Salaries - Other 10,455 11,350 11,350 11,300 11,300 11,630 11,630
6138 Medicare 4,980 5,575 5,575 5,615 5,615 5,830 5,830
6139 FICA 20,850 22,955 22,955 22,975 22,975 23,600 23,600
6141 Pension - PERA 25,020 26,395 26,395 27,670 27,670 28,765 28,765
6142 Work Comp Ins 6,220 8,170 8,170 8,155 8,155 7,875 7,875
6144 Long-Term Disability Insurance 895 945 945 1,065 1,065 1,105 1,105
6145 Hospital & Life Insurance 51,600 54,720 54,720 51,890 51,890 55,535 55,535
6170 Employee Paid Premiums - - - -
Total 453,140 489,185 489,185 518,770 518,770 538,745 538,745
6210 OFFICE SUPPLIES
General Supplies (PW Admin)1,200 1,200 1,200 1,200 1,200 1,200 1,200
General Supplies (Natural Resources)205 220 220 220 220 300 300
Printer/Copier Supplies 430 430 430 430 430 430 430
Adobe X (1-Admin)- 210 210
Total 1,835 2,060 2,060 1,850 1,850 1,930 1,930
6211 SMALL TOOLS & EQUIPMENT
Tools - Tree Inspection 500 500 - 500 500 500 500
Graphic Cards & Monitor for 2 PC's 665
Additional Monitor for 1 PC 325 325 325 325
Replacement iPad 1,000 1,000
Folding Machine - 1,000
Buckthorn Pullers (2)- - 700 700
Total 1,165 825 1,325 825 825 2,200 2,200
6212 MOTOR FUELS/OILS/ADDITIVES
Vehicle 603
Nolead Fuel (~800 gal.)1,600 1,325 1,525 1,625 1,325 1,700 1,400
Oil/Lub 150 175 175 175 175 175 175
Total 1,750 1,500 1,700 1,800 1,500 1,875 1,575
6215 EQUIPMENT - PARTS
Vehicle 601 430 430 400 430 430 450 450
Total 430 430 400 430 430 450 450
6216 EQUIPMENT - TIRES/BATTERIES
Vehicle 601 300 300 300 300 300 300 300
Total 300 300 300 300 300 300 300
6229 GENERAL SUPPLIES
Manuals 255 255 150 255 255 300 300
Meeting Supplies 700 700 700 700 700
Paint (Paint for Marking Tree Disease)325 375 300 400 400 500 500
Personal Protective Equip - Safety 400 400 200 200 200 200 200
Tree Sale 9,300 10,400 9,950 10,600 10,600 11,000 11,000
less offsetting revenue from tree sale (9,300) (10,400) (9,950) (10,600) (10,600) (11,000) (11,000)
Large Format Plotter (inks, head) 250 525 500 500 500 500 500
Wooden Stakes 25 35 35 35 35 35 35
Total 1,255 1,590 1,885 2,090 2,090 2,235 2,235
6235 CONSULTANT SERVICES
Hearing Consultant 60 20 20 25 25 30 30
Total 60 20 20 25 25 30 30
6237 TELEPHONE/PAGERS
Mobile phones & service 2,155 2,200 2,200 2,300 2,300 2,400 2,400
Track Phone (Seasonal Tree Insp)135 - - - -
Total 2,290 2,200 2,200 2,300 2,300 2,400 2,400
6238 POSTAGE/UPS/FEDEX
Postage 250 250 250 250 250 250 250
Total 250 250 250 250 250 250 250
6239 PRINTING/PUBLISHING
Business Cards, PW Poster, Forms 425 425 100 425 425 400 400
Brochures and Forms 550 550 300 550 550 600 600
Total 975 975 400 975 975 1,000 1,000
6249 OTHER CONTRACTUAL SERVICES
Shade Tree Management Strategies 85,000 80,000 154,000 200,000 175,000 250,000 225,000
800 Mhz Fees 300 300 300 300 300
Total 92,000 80,000 154,300 200,300 175,300 250,300 225,300
164
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 29: PUBLIC WORKS ADMINISTRATION/ NATURAL RESOURCES - 1500
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6265 REPAIRS - EQUIPMENT
Copier Maintenance - Main Print Ct, Maint.
Envelope Printer & Utilities Printer 1,800 1,800 2,000 2,100 2,100 2,200 2,200
Large Format Plotter 150 200 150 150 200 200
Folding Machine, Typewriter 50 50 -
Total 1,850 2,000 2,200 2,250 2,250 2,400 2,400
6275 SCHOOL/CONF/EXP - LOCAL
Seminars/Mtgs (CONDAC, PW Mtgs)950 950 300 450 450 450 450
Shade Tree Short Course 500 520 600 750 750 800 800
Forestry Management Workshop (x2)205 200 200 200 200 300 300
Natural Resources Seminar 230 230 230 230 230 250 250
EAB Pest Control Training 200 - -- -
MPWA Fall Conference - Metro 350 350 335 350 350 - -
Admin Training (Municipals, Staff Dev)300 300 240 300 300 300 300
Total 2,735 2,550 1,905 2,280 2,280 1,800 1,800
6276 SCHOOL/CONF/EXP - OTHER
APWA PWX Conference 2,425 2,450 2,250 2,350 2,350 2,400 2,400
Total 2,425 2,450 2,250 2,350 2,350 2,400 2,400
6277 MILEAGE ALLOWANCE
Mileage 1,400 1,000 500 600 600 600 600
Total 1,400 1,000 500 600 600 600 600
6278 SUBSISTENCE ALLOWANCE
out of town - training 100 100 250 250 250 250 250
Total 100 100 250 250 250 250 250
6280 DUES & SUBSCRIPTIONS
Prof Dues (APWA)1,200 1,600 1,620 225 225 250 250
Prof Dues (Soc of Arbor, ADF, Pesticide)150 135 175 350 350 375 375
Cartegraph On-line Licenses 4,000 4,000 4,000 4,200 4,200 4,200 4,200
Total 5,350 5,735 5,795 4,775 4,775 4,825 4,825
6281 UNIFORM/CLOTHING ALLOWANCE
Clothing Natural Resources 950 950 950 950 950 1,000 1,000
Clothing Public Works 80 80 80 80 80 100 100
Total 1,030 1,030 950 1,030 1,030 1,000 1,000
6310 RENTAL EXPENSE
*Home & Garden Expo Booth (Split with Storm)315 325 275 325 325 375 375
Copier Lease 2,900 3,100 2,925 3,000 3,000 3,100 3,100
Total 3,215 3,425 3,200 3,325 3,325 3,475 3,475
6399 OTHER CHARGES
Nursery Sale Permit (Tree Sale)270 250 270 270 300 300
Total - 270 250 270 270 300 300
6725 CAPITAL OUTLAY - OFFICE EQUIP
Office Modifications - Standing Desks 5,000 8,000 - - - -
Total - 5,000 8,000 - - - -
6745 VEHICLE REPLACEMENT
VERF - Vehicle Repl. Charges 4,450 4,500 2,250 2,000 2,000 2,050 2,050
Total 4,450 4,500 2,250 2,000 2,000 2,050 2,050
Total Net of Personnel 124,865 118,210 192,390 230,275 204,975 282,070 256,770
TOTAL EXPENSES 578,005$ 607,395$ 681,575$ 749,045$ 723,745$ 820,815$ 795,515$
165
Notes:
166
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000
30
1530
FLEET & BUILDINGS
Public Works
DESCRIPTION OF ACTIVITY
The Public Works Central Maintenance Division is responsible for maintaining the City’s
vehicle fleet consisting of over 250 pieces of equipment and vehicles. Routine
preventative maintenance and full-service repair work is performed on City-owned
vehicles and equipment by staff mechanics. This division also operates and maintains
the central fuel dispensing system located at the Central Maintenance Facility.
The Central Maintenance Division maintains the buildings and grounds for the Central
Maintenance Facility (Public Works and Parks Maintenance). Personnel within the
division perform building maintenance, cleaning, stocking of general supplies and facility
repairs as well as operate the heating, ventilation, and air conditioning (HVAC) systems.
This division also supervises HVAC systems and building maintenance personnel at the
Municipal Center (City Hall/Police).
SERVICE CATEGORIES
The Public Works Central maintenance Division provides a centralized source for the
following services related to fleet and building functions for the City of Apple Valley.
1. City Fleet Repair and Maintenance Services
Provide repair and preventative maintenance services for City owned vehicles and
equipment, ranging from major engine repair to routine oil changes
Provide initial equipment set-up and supply replacement parts for City fleet
Track replacement cycles and consolidate replacement costs for City fleet
Coordinate auto body repair work with vendors for damaged City vehicles
2. Buildings and Grounds Custodial Services
Provide routine custodial services for the Municipal Center, Police Department and
Central Maintenance Facility
Administer contract services for cleaning (i.e. window cleaning, carpet cleaning, etc.)
Provide lawn care, landscape maintenance and snow plowing for city facilities
3. Building Maintenance and Repair Services
Maintain heating, ventilation and air conditioning systems, electrical systems, and
plumbing systems for the Municipal Center, Police Department and Central
Maintenance Facility
Provide contract repair of city building structures, such as repairs to roofs, doors,
flooring and other building components
Provide planning and budgeting for building improvements at the Municipal Center,
Police Department and Central Maintenance Facility
167
4. City Fuel Supply Services
Purchase diesel and unleaded fuel for City fleet, including Police, Fire, Public Works
and Parks Department
Maintain 20,000 gallon central fuel supply system located at the Central
Maintenance Facility
Monitor and report fuel consumption to Finance Department of proper coding to City
departments
5. Fleet Acquisition and Disposition Services
Assist departments with specifications for replacement vehicles
Coordinate vehicle purchasing process, typically under the State Cooperative
Purchasing Program (State Contract)
Provide for disposition of City vehicles and forfeiture vehicles through auctions
MAJOR OBJECTIVES FOR 2020/2021
In addition to recurring annual duties, the primary 2020/2021 goals for this division
include the following items.
In 2020:
Complete implementation of AssetWorks for vehicle maintenance records.
Initiate charge back system for vehicle & equipment maintenance costs.
Budget & plan for recommendations of CMF Space Needs Study.
In 2021:
Implement recommendations of CMF Space Needs Study.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2016 2017 2018 2019 2020 2021
Number of Fleet Equip Items 262 264 265 269 265 265
Number of Equipment Repair
Orders 1,673 1518 2042 2000 1500 1500
Number of Vehicles Replaced 21 24 18 14 14 14
Gallons of Fuel Supplied 111,533 121,556 124031 120,000 120,000 120,000
Miles Driven 870,838 851,702 932978 870,000 900,000 900,000
Regular Status
Personnel Schedule – FTE’s
Adopted Adopted Adopted Adopted Proposed Propos
ed
Position Title 2016 2017 2018 2019 2020 2021
Public Works Supervisor 1 1 1 1 1 1
Fleet Maintenance Foreman 1 1 1 1 1 1
Fleet Maintenance/Mechanic 2 2 2 *3 3 3
Building Maintenance 3 3 3 3 3 3
*2019 – 9 Months 1FTE
168
Temporary Status
Personnel Schedule - Hours
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Seasonal Maintenance 700 700 700 700 1200 1200
Summary Budget
Department 30, Business Unit 1530 - Fleet & Buildings-CMF
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Expenditures:
Salaries & Wages 336,039 349,964 354,650 365,940 455,780 456,915 478,270
Emp. Benefits 122,561 120,095 121,738 132,105 133,640 162,665 172,775
Supplies 25,889 26,516 24,999 26,740 27,135 26,270 34,175
Contractual Serv.12,393 14,608 27,264 20,095 22,185 38,830 39,570
Utilities 53,688 60,372 73,524 62,700 63,750 69,000 72,900
Repairs & Maint.25,235 28,912 36,319 25,420 26,000 28,000 30,500
Training/Travel/Dues 7,123 7,560 7,061 7,250 27,875 13,065 14,495
Other Exp.6,684 7,026 5,566 7,660 7,260 7,440 7,540
Misc for resale 2,854 2,457 1,182 - - - -
Vehicle Replacement Fund 5,400 5,550 2,850 2,850 2,850 5,700 5,800
Capital outlay - 10,572 11,251 - - - -
Total Exp 597,866 633,632 666,402 650,760 766,475 807,885 856,025
Net addition to (use of)
general revenues
(597,866) (633,632) (666,402) (650,760) (766,475) (807,885) (856,025)
2020 Capital Outlay
Replace Scissor Lift $ 6,000
2021 Capital Outlay
Replace Training Room Projector at CMF $ 5,000
169
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
CMF-FLEET & BUILDINGS
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 335,573 341,575 347,440 430,385 196,412 419,690 419,690 439,725 439,725
6112 - SALARY-SEASONAL TEMP 8,684 8,988 9,058 10,500 6,882 17,000 17,000 17,500 17,500
6113 - OVERTIME-REGULAR EMPLOYEES 3,972 4,014 7,310 3,000 1,912 3,000 3,000 3,000 3,000
6121 - INSURANCE CASH BENEFIT 1,980 2,520 2,340 1,440
6122 - COMP REQUEST -14,171 -7,133 -11,498 -7,124
6123 - SALARY-OTHER 11,895 17,225 17,225 18,045 18,045
6105 - SALARIES AND WAGES 336,039 349,964 354,650 455,780 199,522 456,915 456,915 478,270 478,270
6138 - MEDICARE 4,774 5,093 5,145 5,535 2,887 6,535 6,535 6,840 6,840
6139 - FICA 20,413 21,777 21,998 23,670 12,343 27,960 27,960 29,250 29,250
6141 - PENSIONS-PERA 24,113 25,433 25,192 27,845 12,387 32,995 32,995 34,560 34,560
6142 - WORKERS COMPENSATION 8,542 8,001 8,693 9,575 4,617 12,465 12,465 13,675 13,675
6144 - LONG-TERM DISABILITY INSURANCE 897 686 701 1,015 304 1,240 1,240 1,295 1,295
6145 - MEDICAL INSURANCE 56,205 56,979 59,370 71,100 23,744 86,570 86,570 92,255 92,255
6146 - DENTAL INSURANCE 4,621 3,913 3,972 0 2,117
6147 - LIFE INSURANCE-BASIC 30 30 30 14
6148 - LIFE INSURANCE-SUPP/DEPEND 2,967 3,509 3,695 2,322
6170 - EMPLOYEE PAID PREMIUMS -5,326 -7,057 -5,100 -1,881 -5,100 -5,100 -5,100 -5,100
6125 - EMPLOYEE BENEFITS 122,561 120,095 121,738 133,640 58,855 162,665 162,665 172,775 172,775
6100 - TOTAL PERSONNEL SERVICES 458,600 470,059 476,388 589,420 258,377 619,580 619,580 651,045 651,045
6210 - OFFICE SUPPLIES 89 77 52 200 57 200 200 300 300
6211 - SMALL TOOLS & EQUIPMENT 6,288 11,795 6,901 6,100 4,442 7,345 6,345 13,300 13,300
6212 - MOTOR FUELS/OILS 2,072 1,411 1,709 2,200 1,015 2,025 2,025 2,075 2,075
6214 - CHEMICALS 0 67 0 0
6215 - EQUIPMENT-PARTS 7,489 4,361 3,777 5,300 2,690 4,500 4,500 5,500 4,500
6216 - VEHICLES-TIRES/BATTERIES 863 -130 438 500 251 400 400 600 600
6229 - GENERAL SUPPLIES 9,087 8,935 12,122 12,835 8,059 13,525 12,800 13,400 13,400
6205 - SUPPLIES 25,889 26,516 24,999 27,135 16,514 27,995 26,270 35,175 34,175
6235 - CONSULTANT SERVICES 449 100 237 325 104 300 300 330 330
6237 - TELEPHONE/PAGERS 1,313 1,404 6,322 1,450 7,857 18,220 18,220 18,360 18,360
6239 - PRINTING 55 135 0 210 0 210 210 215 215
6240 - CLEANING SERVICE/GARBAGE 9,967 11,220 19,345 17,960 9,499 18,115 18,115 19,050 19,050
6249 - OTHER CONTRACTUAL SERVICES 610 1,750 1,360 2,240 583 2,485 1,985 2,765 1,615
6230 - CONTRACTUAL SERVICES 12,393 14,608 27,264 22,185 18,042 39,330 38,830 40,720 39,570
6255 - UTILITIES-ELECTRIC 20,524 22,163 23,484 25,000 13,156 24,000 22,000 25,500 23,500
6256 - UTILITIES-NATURAL GAS 30,820 35,782 42,764 36,000 31,701 37,000 37,000 39,000 39,000
6257 - UTILITIES-PROPANE/WATER/SEWER 2,344 2,427 7,276 2,750 5,062 12,000 10,000 12,400 10,400
6250 - UTILITIES 53,688 60,372 73,524 63,750 49,918 73,000 69,000 76,900 72,900
6265 - REPAIRS-EQUIPMENT 5,731 5,140 11,287 4,500 538 5,000 5,000 5,500 5,500
6266 - REPAIRS-BUILDING 19,378 23,772 25,032 21,500 10,176 23,000 23,000 25,000 25,000
6269 - REPAIRS-OTHER 126 0 0 0
6260 - REPAIRS AND MAINTENA 25,235 28,912 36,319 26,000 10,714 28,000 28,000 30,500 30,500
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 1,044 880 20 750 525 1,250 1,250 1,900 1,900
6277 - MILEAGE/AUTO ALLOWANCE 3,300 3,300 2,475 200 72 225 225 275 275
6280 - DUES & SUBSCRIPTIONS 275 240 860 22,575 0 7,140 7,140 7,420 7,420
6281 - UNIFORM/CLOTHING ALLOWANCE 2,504 3,139 3,706 4,350 1,604 4,450 4,450 4,900 4,900
6270 - TRNG/TRAVL/DUES/UNIF 7,123 7,560 7,061 27,875 2,201 13,065 13,065 14,495 14,495
6200 - TOTAL OPERATING COSTS 124,328 137,968 169,166 166,945 97,389 181,390 175,165 197,790 191,640
170
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
CMF-FLEET & BUILDINGS
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6322 - UNCOLLECTIBLE CHECKS/ACCOUNTS 652 0
6333 - GENERAL-CASH DISCOUNTS -31 -15 -15 -1
6349 - LATE FEES/FINANCE CHARGES 0 1 0 0
6399 - OTHER CHARGES 6,715 7,039 4,929 7,260 7,391 7,440 7,440 7,540 7,540
6301 - OTHER EXPENDITURES 6,684 7,025 5,566 7,260 7,390 7,440 7,440 7,540 7,540
6300 - TOTAL OTHER EXPENDITURES 6,684 7,025 5,566 7,260 7,390 7,440 7,440 7,540 7,540
6540 - TAXABLE MISC FOR RESALE 2,854 2,457 1,182 0
6545 - NON-TAXABLE MISC FOR RESALE 0 0 0 0 0
6501 - TAXABLE/NON-TAXABLE MISC RESAL 2,854 2,457 1,182 0 0
6500 - TOTAL EXPENDITURES 2,854 2,457 1,182 0 0
6715 - CAPITAL OUTLAY-BUILDINGS 0 10,572 0 0 0 0 0
6730 - CAPITAL OUTLAY-TRANSPORTATION 0 0 0 0 0 17,000 0
6735 - CAPITAL OUTLAY-OTHER IMPROVEME 0 0 11,251 0 815 0 0 5,000 0
6745 - VERF CHARGES 5,400 5,550 2,850 2,850 1,425 5,700 5,700 5,800 5,800
6701 - TOTAL CAPITAL OUTLAY 5,400 16,122 14,101 2,850 2,240 22,700 5,700 10,800 5,800
6700 - TOTAL CAPITAL OUTLAY 5,400 16,122 14,101 2,850 2,240 22,700 5,700 10,800 5,800
597,866 633,632 666,402 766,475 365,396 831,110 807,885 867,175 856,025
171
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 30: FLEET & BUILDINGS-CMF - 1530
Public Works Department
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Regular Employees 343,040 356,385 356,385 419,690 419,690 439,725 439,725
6112 Salary-Seasonal Temp 10,500 10,500 8,000 17,000 17,000 17,500 17,500
6113 Overtime - Regular 3,000 3,000 4,104 3,000 3,000 3,000 3,000
6123 Salaries - Other 9,400 11,895 11,895 17,225 17,225 18,045 18,045
6138 Medicare 5,305 5,535 5,535 6,535 6,535 6,840 6,840
6139 FICA 22,690 23,670 23,670 27,960 27,960 29,250 29,250
6141 Pension - PERA 26,660 27,845 26,287 32,995 32,995 34,560 34,560
6142 Work Comp Ins 8,980 9,575 9,306 12,465 12,465 13,675 13,675
6144 Long-Term Disability Insurance 970 1,015 1,015 1,240 1,240 1,295 1,295
6145 Hospital & Life Insurance 67,500 71,100 71,100 86,570 86,570 92,255 92,255
Position Changes (Add'l Mechanic)- 74,000 50,000
6170 Employee Paid Premiums (5,100) (5,100) (5,100) (5,100) (5,100) (5,100)
Total 498,045 589,420 562,197 619,580 619,580 651,045 651,045
6210 OFFICE SUPPLIES
General Supplies 200 200 175 200 200 300 300
Total 200 200 175 200 200 300 300
6211 SMALL TOOL & EQUIPMENT
Small Tools 4,110 4,200 8,100 4,400 4,400 4,500 4,500
Scan Tool Updates - Heavy Equipment 1,150 1,150 1,150 1,250 1,250 1,850 1,850
Scan Tool Updates- Light Equipment 740 750 695 695 695 750 750
New A/C Recovery Unit - 6,200 6,200
Replace 50 Ton Press (Split Str/San/Wat/Parks)1,000 - - -
Total 6,000 6,100 9,945 7,345 6,345 13,300 13,300
6212 MOTOR FUELS/OILS
Nolead Fuel 700 725 1,300 1,300 1,300 1,340 1,340
Diesel Fuel 700 750 250 300 300 310 310
Diesel Fuel Tax 80 - - - - - -
Antifreeze, Windshield Fluid 500 500 200 200 200 200 200
Oil and Lubricants 215 225 225 225 225 225 225
Total 2,195 2,200 1,975 2,025 2,025 2,075 2,075
6215 EQUIPMENT - PARTS
Small Parts 2,550 2,600 2,000 2,000 2,000 2,700 2,200
Building Maintenance Parts 2,665 2,700 2,200 2,500 2,500 2,800 2,300
Total 5,215 5,300 4,200 4,500 4,500 5,500 4,500
6216 EQUIPMENT - TIRES/BATTERIES
Vehicles #702 and #704 500 500 325 400 400 600 600
Total 500 500 325 400 400 600 600
6229 GENERAL SUPPLIES
Cleaning Supplies, Paper Products 12,300 12,500 12,276 12,875 12,450 13,000 13,000
Tank storage units (w/Fleet/Wat/Sew/Parks)150 300 -
Oxygen - Acetylene 330 335 335 350 350 400 400
Total 12,630 12,835 12,761 13,525 12,800 13,400 13,400
6235 CONSULTANT SERVICES
Safety (Prescription Safety Glasses,
Hepatitis, Respirator, Hearing Test)320 325 275 300 300 330 330
Total 320 325 275 300 300 330 330
6237 TELEPHONE/PAGERS
Cellular Phones 1,450 850 1,220 1,220 1,220 1,250 1,250
Verizon Network Fleet service GPS 16,800 16,900 16,900 17,000 17,000
Cable TV/UHF Radios 600 100 100 100 110 110
Total 1,450 1,450 18,120 18,220 18,220 18,360 18,360
6239 PRINTING/PUBLISHING
Maintenance Req., Bus. Cards, Misc.205 210 100 210 210 215 215
Total 205 210 100 210 210 215 215
6240 C. SERVICE/GARBAGE REMOVAL
Trash Removal 7,100 6,850 6,750 7,000 7,000 7,200 7,200
Rug Service 1,100 1,125 1,125 1,150 1,150 1,200 1,200
Fluorescent Light Recycling (DEA)760 500 350 200 200 200 200
Recycle Floor Dry 855 875 1,050 875 875 1,100 1,100
Tire & Filter Disposal 555 550 600 600 600 900 900
Hazardous Waste Disposal 450 500 450 500 500 550 550
Contractual Cleaning - CMF 5,100 7,560 7,560 7,790 7,790 7,900 7,900
Total 15,920 17,960 17,885 18,115 18,115 19,050 19,050
172
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 30: FLEET & BUILDINGS-CMF - 1530
Public Works Department
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6249 OTHER CONTRACTUAL SERVICES
Weed Control - CMF 1,125 1,150 850 900 900 1,150 425
800 Mhz Radio Fees 570 570 600 600
Fire System Monitoring 360 365 365 365 365 365 365
Fire System Annual Testing 715 725 725 650 650 650 650
Reduce to Trend (500) (425)
Total 2,200 2,240 1,940 2,485 1,985 2,765 1,615
6255 UTILITIES - ELECTRIC
Electric 25,000 25,000 23,000 24,000 22,000 25,500 23,500
Total 25,000 25,000 23,000 24,000 22,000 25,500 23,500
6256 UTILITIES - NATURAL GAS
Natural Gas 35,000 36,000 39,000 37,000 37,000 39,000 39,000
Total 35,000 36,000 39,000 37,000 37,000 39,000 39,000
6257 UTILITIES - OTHER
Water & Sewer 2,700 2,750 10,000 12,000 10,000 12,400 10,400
Total 2,700 2,750 10,000 12,000 10,000 12,400 10,400
6265 REPAIRS - EQUIPMENT
Shop Equipment, etc.4,420 4,500 4,000 5,000 5,000 5,500 5,500
Total 4,420 4,500 4,000 5,000 5,000 5,500 5,500
6266 REPAIRS - BUILDINGS
Repairs (H.V.A.C., Roof, Doors, Elec.)21,000 21,500 22,500 23,000 23,000 25,000 25,000
Total 21,000 21,500 22,500 23,000 23,000 25,000 25,000
6275 SCHOOL/CONF/EXP - LOCAL
Training & ASE Certification 500 750 500 1,250 1,250 1,900 1,900
Total 500 750 500 1,250 1,250 1,900 1,900
6277 MILEAGE/AUTO ALLOWANCE
Car Allowance - Supervisor 3,300 - - - -
Mileage misc.105 200 225 225 225 275 275
Total 3,405 200 225 225 225 275 275
6280 DUES & SUBSCRIPTIONS
AC Delco Dues 75 75 75 75 150 150
Sams Club Membership - City Supplies 35 50 50 50 50 50 50
APWA Dues 215 215 220 220
AssetWorks Hosting & Service Fee - 6,450 5,000 6,800 6,800 7,000 7,000
Verizon Network Fleet Service 16,000 - - -
Total 35 22,575 5,125 7,140 7,140 7,420 7,420
6281 UNIFORM/CLOTHING ALLOWANCE
Uniform/Boots (4) 2019 (5)1,870 2,000 2,000 2,050 2,050 2,500 2,500
Uniform Rental/Rag Cleaning Service 1,440 2,350 2,100 2,400 2,400 2,400 2,400
Total 3,310 4,350 4,100 4,450 4,450 4,900 4,900
6399 OTHER CHARGES
Pressure Vessel Certification 82 85 85 60 60 60 60
Misc. Dues/Vehicle Inspection Decals 82 85 60 85 85 85 85
Licenses 318
(County Hazardous Waste)- 65 65 70 70 70 70
(MN Haz. Chem. Inventory Fee )- 25 25 25 25 25 25
AC Delco & Ford Motorcraft Computer Sub 2,204 2,150 2,420 2,200 2,200 2,200 2,200
Mitchel 1 On-line Service Manuals 4,974 4,850 4,821 5,000 5,000 5,100 5,100
Total 7,660 7,260 7,476 7,440 7,440 7,540 7,540
6730 CAPITAL OUTLAY - VEHICLES
Replace 2012 lawn mower (split w/water)11,000 -
Replace Scissor Lift (split w/Fleet, Wat, San)6,000 -
Total 17,000 - - -
6735 CAPITAL OUTLAY - OTHER IMP
Replace Hoist Bay #3 - in muni bldg in muni bldg
Replace Hoist Bay #5 in muni bldg in muni bldg
Rehab Existing CMF Building Windows - in muni bldg in muni bldg in muni bldg in muni bldg
Front Office E/W Facing Window panes in muni bldg
Hallway Tile Reflooring in muni bldg
Old Washbay Conversion in muni bldg
Replace Training Room Projector at CMF 5,000 -
Police Storage bldg unit heater #1 in muni bldg in muni bldg
Parks Storage bldg unit heater #2 in muni bldg in muni bldg
Streets/Parks Building Unit Heater (#3)in muni bldg in muni bldg
Total - - - - - 5,000 -
6745 VEHICLE REPLACEMENT
VERF - Vehicle Repl. Charges 2,850 2,850 2,850 5,700 5,700 5,800 5,800
Total 2,850 2,850 2,850 5,700 5,700 5,800 5,800
Total Net of Personnel 152,715 177,055 186,477 211,530 188,305 216,130 204,980
TOTAL EXPENSES 650,760$ 766,475$ 748,674$ 831,110$ 807,885$ 867,175$ 856,025$
173
Notes:
174
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000
31
1600
STREETS
MAINTENANCE
Public Works
DESCRIPTION OF ACTIVITY
The Public Works Streets Division is responsible for maintaining the local streets system
consisting of approximately 429 lane miles of roadway. Duties include repairing street
pavement sections; repair and maintenance of storm drainage catch basins and storm water
management ponds; and maintenance of sidewalks and on-street pathways throughout the
community. This division is also responsible for boulevard maintenance, tree trimming and
forestry maintenance work for trees located within the public street right-of-way. In addition,
the City owned cemetery is maintained and managed by this division.
SERVICE CATEGORIES
The Public Works Street Division provides a centralized source for the following internal and
external services related to street maintenance functions for the City of Apple Valley.
1. Street Maintenance and Preservation Services
Repair structural and surface failure of street pavement (patching, pothole repair, etc.)
Remove and replace sections of damaged curb and valley gutters
Conduct crack sealing and micro surfacing to preserve street pavements
Conduct street sweeping on public streets, removing approximately 500 tons of material
per year
2. Sidewalk and Trail System Maintenance Services
Inspect one-third of all sidewalk sections each year to identify repair needs
Remove and replace concrete sidewalk sections as determined during inspections
Conduct concrete leveling work to repair uneven concrete joints (trip hazards)
Repair and maintain segments of trail system located in the right-of-way (excludes
segments of public trails located in city parks)
3. Boulevard Tree Maintenance Services
Trim boulevard trees to maintain minimum vertical clearance for roadways
Remove dead or diseased trees located within the public right-of-way
Remove debris from streets following severe storm events
4. Drainage System Maintenance Services:
Inspect and repair storm sewer catch basins along roadways
Inspect and clear pond outlets to prevent blockages and associated flooding
Repair inlet and outlet pipe connections to storm water ponds
Remove accumulated sediment deltas from ponds
175
Contractual work associated with storm drainage system maintenance is funded by the
Storm Drainage Utility, see Business Unit 5505
5. Turf Mowing Services
Mow approximately 76 miles of boulevards along collector streets with adjacent trail
systems
Mow and remove excess vegetation adjacent to storm water ponds
Provide additional turf mowing along County right-of-ways to maintain community
appearance
6. Cemetery Services
Lot and columbarium sales
Internments
Maintain turf, trees and plantings
Routine grounds maintenance to ensure a well-groomed appearance
MAJOR OBJECTIVES FOR 2020
In addition to recurring annual duties, the following major objectives are established for 2020
within this business unit.
Continue pavement preservation program (microsurfacing/crack sealing) for public
streets and trails.
Conduct an inventory of existing storm water ponds throughout the city to identify and
prioritize maintenance needs, including dredging and removal of sand deltas.
Staff plans to implement a mobile management system to the street sweeping operation
in order to accurately monitor and record service levels to address State and Federal
mandates for water quality improvements.
Eastern concrete pathway paving for the Cemetery
Additional seeding, landscaping and tree planting as needed
Additional Columbarium at Cemetery
Develop an additional Boulder Cremation Area at Cemetery
Expand the use of PreCise MRM to create efficiencies within the department
Concentrated effort to move to more digital work order system & expand the use of
Cartegraph, the City’s asset management system to field staff.
MAJOR OBJECTIVES FOR 2021
In addition to recurring annual duties, the following major objectives are established for 2021
within this business unit.
Continue expanded use of Cartegraph, the City’s asset management system to field
staff.
Add a Grounds Maintenance Building to the Cemetery
Additional Gate on the Pilot Knob Entrance at Cemetery
176
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2016 2017 2018 2019 2020 2021
Number of Lane Miles of
Street Maintained 424 424 429 429 430 430
Number of Blvd Trees
Maintained 1,600 1,565 1,500 1,500 1,500 1,500
Street Sweeping (Ton) 530 460 540 540 550 550
R/W Trails Maintained
(mile) 59 61 63 63 63 63
Sidewalk Maintained
(mile) 136 137 139 139 139 139
Leaves Collected (Cu.Yd.) 1,300 1,130 1,100 1,100 1,100 1,100
Regular Status
Personnel Schedule – FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Public Works Supt.
Public Works
Supervisor
1
0
1
0
1
0
1
1
1
1
1
1
Streets Foreman 2 2 2 2 2 2
Technical Specialist 3 3 3 2 2 2
Maintenance I/II 10 10 10 10 10 11
Temporary Status
Personnel Schedule - Hours
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Seasonal Street Maint. 3,150 3,800 3,800 4,150 4,150 4,150
Summary Budget
Department 31 Street Maintenance
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Expenditures:
Salaries & Wages 869,642 895,454 896,673 988,170 1,071,590 1,141,530 1,315,810
Emp. Benefits 368,759 377,649 386,586 436,645 450,775 457,595 471,320
Supplies 199,511 202,208 190,144 200,085 208,248 207,640 219,480
Contractual Serv.183,595 197,978 193,849 223,325 210,755 270,645 281,260
Utilities 1,964 1,935 1,989 3,900 2,550 2,400 2,500
Repairs & Maint.16,349 12,889 11,287 17,020 16,650 15,730 16,270
Training/Travel/Dues 13,749 13,889 18,707 19,465 19,465 19,695 20,290
Other Exp.(26) (64) (22) 3,775 500 515 530
Vehicle Replacement Fund - 105,000 185,000 185,000 185,000 229,370 378,400
Capital Outlay 16,853 7,390 47,584 18,000 17,000 - -
Total Exp 1,670,397 1,814,329 1,931,798 2,095,385 2,182,533 2,345,120 2,705,860
Net addition to (use of)
general revenues (1,670,397) (1,814,329) (1,931,798) (2,095,385) (2,182,533) (2,345,120) (2,705,860)
177
2020 CAPITAL OUTLAY:
VERF Charges $ 194,370
Fleet Addition -Supervisor Pick-Up $ 35,000
$ 229,370
2021 CAPITAL OUTLAY:
Blacktop Roller $ 17,000
Replace Skid Steer Trailer $ 6,000
Crash Attenuator $ 15,000
$ 38,000
See VERF budget for details of additional Street item replacements
178
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
STREET MAINTENANCE
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 825,564 843,507 827,726 949,780 439,005 1,001,195 1,001,195 1,132,760 1,132,760
6112 - SALARY-SEASONAL TEMP 45,092 45,914 51,595 53,000 15,513 54,000 54,000 55,620 55,620
6113 - OVERTIME-REGULAR EMPLOYEES 24,972 24,582 57,688 36,700 38,814 37,000 37,000 38,110 38,110
6121 - INSURANCE CASH BENEFIT 5,760 5,880 4,680 2,640
6122 - COMP REQUEST -31,747 -24,428 -45,097 -26,318
6123 - SALARY-OTHER 32,110 124,335 49,335 128,070 89,320
6124 - OVERTIME-SEASONAL TEMP 0 0 82 290
6105 - SALARIES AND WAGES 869,642 895,454 896,673 1,071,590 469,943 1,216,530 1,141,530 1,354,560 1,315,810
6138 - MEDICARE 12,191 12,711 12,596 15,205 6,589 16,550 16,550 17,050 17,050
6139 - FICA 52,125 54,350 53,858 65,010 28,174 70,775 70,775 72,900 72,900
6141 - PENSIONS-PERA 61,208 62,957 63,030 74,520 33,860 81,565 81,565 84,010 84,010
6142 - WORKERS COMPENSATION 54,438 64,970 68,143 81,030 32,051 77,205 77,205 79,520 79,520
6144 - LONG-TERM DISABILITY INSURANCE 2,414 1,862 1,803 2,630 851 3,140 3,140 3,230 3,230
6145 - MEDICAL INSURANCE 167,197 184,687 204,738 237,780 79,839 233,760 233,760 240,770 240,770
6146 - DENTAL INSURANCE 13,421 15,364 15,735 7,500
6147 - LIFE INSURANCE-BASIC 90 91 87 41
6148 - LIFE INSURANCE-SUPP/DEPEND 5,675 7,363 4,328 1,145
6170 - EMPLOYEE PAID PREMIUMS -26,705 -37,731 -25,400 -8,867 -25,400 -25,400 -26,160 -26,160
6125 - EMPLOYEE BENEFITS 368,759 377,649 386,586 450,775 181,183 457,595 457,595 471,320 471,320
6100 - TOTAL PERSONNEL SERVICES 1,238,401 1,273,104 1,283,259 1,522,365 651,127 1,674,125 1,599,125 1,825,880 1,787,130
6210 - OFFICE SUPPLIES 220 326 183 215
6211 - SMALL TOOLS & EQUIPMENT 7,361 8,059 15,379 8,010 2,150 19,565 11,065 21,490 19,330
6212 - MOTOR FUELS/OILS 52,970 55,652 78,765 81,245 52,506 83,600 80,600 86,460 82,860
6214 - CHEMICALS 980 1,277 1,595 5,235 0 5,240 2,000 5,400 2,200
6215 - EQUIPMENT-PARTS 72,186 69,691 47,342 48,000 19,427 49,200 49,200 50,670 50,670
6216 - VEHICLES-TIRES/BATTERIES 13,269 18,913 7,209 12,800 3,128 15,050 13,050 15,500 13,500
6229 - GENERAL SUPPLIES 52,525 48,289 39,671 52,958 25,737 59,025 51,725 57,920 50,920
6205 - SUPPLIES 199,511 202,208 190,144 208,248 103,164 231,680 207,640 237,440 219,480
6235 - CONSULTANT SERVICES 1,377 1,548 1,459 1,600 390 1,640 1,640 1,690 1,690
6237 - TELEPHONE/PAGERS 1,870 1,775 2,039 4,325 1,765 7,750 7,750 8,970 8,970
6238 - POSTAGE/UPS/FEDEX 31 12 0 0
6239 - PRINTING 272 315 274 630 0 700 700 720 720
6240 - CLEANING SERVICE/GARBAGE 16,430 22,051 23,048 9,200 1,823 9,430 9,430 9,710 9,710
6249 - OTHER CONTRACTUAL SERVICES 163,615 172,277 167,029 195,000 34,394 301,125 251,125 310,170 260,170
6230 - CONTRACTUAL SERVICES 183,595 197,978 193,849 210,755 38,371 320,645 270,645 331,260 281,260
6255 - UTILITIES-ELECTRIC 484 623 611 850 268 850 850 870 870
6257 - UTILITIES-PROPANE/WATER/SEWER 1,480 1,312 1,379 1,700 38 1,550 1,550 1,630 1,630
6250 - UTILITIES 1,964 1,935 1,989 2,550 306 2,400 2,400 2,500 2,500
6265 - REPAIRS-EQUIPMENT 16,349 12,889 11,287 16,650 26,095 16,760 15,730 17,300 16,270
6269 - REPAIRS-OTHER 0 0 0 0 562
6260 - REPAIRS AND MAINTENA 16,349 12,889 11,287 16,650 26,656 16,760 15,730 17,300 16,270
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 789 0 330 945 0 3,470 3,470 3,580 3,580
6277 - MILEAGE/AUTO ALLOWANCE 3,260 3,271 3,264 3,600 1,650 0 0
6280 - DUES & SUBSCRIPTIONS 25 25 4,012 5,420 5,200 5,985 5,985 6,160 6,160
6281 - UNIFORM/CLOTHING ALLOWANCE 9,675 10,593 11,101 9,500 6,230 10,240 10,240 10,550 10,550
6270 - TRNG/TRAVL/DUES/UNIF 13,749 13,889 18,707 19,465 13,080 19,695 19,695 20,290 20,290
6200 - TOTAL OPERATING COSTS 415,169 428,899 415,977 457,668 181,578 591,180 516,110 608,790 539,800
6310 - RENTAL EXPENSE 0 0 0 500 0 515 515 530 530
179
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
STREET MAINTENANCE
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6333 - GENERAL-CASH DISCOUNTS -26 -64 -22 -11
6399 - OTHER CHARGES 0 0 0 0 0 0 0
6301 - OTHER EXPENDITURES -26 -64 -22 500 -11 515 515 530 530
6300 - TOTAL OTHER EXPENDITURES -26 -64 -22 500 -11 515 515 530 530
6730 - CAPITAL OUTLAY-TRANSPORTATION 16,853 0 0 0 0
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 7,390 47,584 17,000 0 6,000 0 38,000 38,000
6745 - VERF CHARGES 105,000 185,000 185,000 92,500 229,370 229,370 0 340,400
6701 - TOTAL CAPITAL OUTLAY 16,853 112,390 232,584 202,000 92,500 235,370 229,370 38,000 378,400
6700 - TOTAL CAPITAL OUTLAY 16,853 112,390 232,584 202,000 92,500 235,370 229,370 38,000 378,400
1,670,397 1,814,329 1,931,798 2,182,533 925,194 2,501,190 2,345,120 2,473,200 2,705,860
180
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 31: STREET MAINTENANCE - 1600
Public Works Department
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Regular Employees 871,060 924,780 910,000 1,001,195 1,001,195 1,132,760 1,132,760
6111 Salary-Parttime
6112 Salary-Seasonal Temp 45,600 53,000 53,000 54,000 54,000 55,620 55,620
6113 Overtime - Reg 36,700 36,700 55,000 37,000 37,000 38,110 38,110
6123 Salaries - Other 34,810 32,110 32,110 49,335 49,335 50,820 50,820
6138 Medicare 14,330 15,205 15,205 16,550 16,550 17,050 17,050
6139 FICA 61,265 65,010 65,010 70,775 70,775 72,900 72,900
6141 Pension - PERA 70,695 74,520 74,520 81,565 81,565 84,010 84,010
6142 Worker's Compensation 76,365 81,030 81,030 77,205 77,205 79,520 79,520
6144 Long-Term Disability Insurance 2,490 2,630 2,630 3,140 3,140 3,230 3,230
6145 Hospital & Life Insurance 211,500 237,780 237,780 233,760 233,760 240,770 240,770
6170 Employee Paid Premiums (25,400) (25,400) (25,400) (25,400) (26,160) (26,160)
Reclassify Position - Supervisor 25,000 25,000
Position Changes (Attached Form)75,000 - 77,250 38,500
Total 1,424,815 1,522,365 1,525,885 1,674,125 1,599,125 1,825,880 1,787,130
6211 SMALL TOOL & EQUIPMENT
Misc. Tools, Toolbox 6,200 4,500 4,000 4,996 4,996 5,150 5,150
Replace Weed Whips 350 360 360 369 369 380 380
Bobcat stump grinder - - 0 0
Backhoe Bucket Thumbs 7,000 - - 0 0
Chain Saw Replacement 625 650 651 1,000 1,000 1,030 1,030
Replace Metal Locator 1,200 1,200
Replace Trailer 372 3,500 3,500
Pruning Poles 1,000 - - 1,030 1,030
Push Lawn Mower 800 - - 900 900
Back Pack Blower 600 - - 630 630
Hand Grinder Replace 400 - - 430 430
Fairmont Pole Saw Replace - 2,500 2,500
Replace 50 Ton Press (Split Flt/San/Wat/Parks)1,000 -
iPads for Field Staff (3)- - 2,100 - 2,160 0
Microsoft Surface Pro (4)5,400 -
Turfco T3100 Fertilizer Spreader 9,780 9,780
Total 16,975 8,010 7,511 19,565 11,065 21,490 19,330
6212 MOTOR FUELS/OILS
'Gas and Diesel Fuel
No lead Fuel 5812 gal @ $2.75 gal.9,940 16,000 10,300 12,000 11,000 13,000 11,400
Diesel Fuel 23,741 gal. @ $2.75 gal.47,745 54,920 58,800 61,000 59,000 62,500 60,500
Diesel Road Tax 4,075 3,500 2,275 2,590 2,590 2,700 2,700
Fluids, Coolant & Propane 3,000 3,000 3,000 3,100 3,100
Oil 6,500 6,825 4,610 5,010 5,010 5,160 5,160
Total 68,260 81,245 78,985 83,600 80,600 86,460 82,860
6214 CHEMICALS
Street Maintenance Products 235 235 235 240 240 250 250
Weed Killer (from 6229)5,000 3,000 5,000 5,000 5,150 5,150
Reduce to Trend (3,240) (3,200)
Total 235 5,235 3,235 5,240 2,000 5,400 2,200
6215 EQUIPMENT - PARTS
Mowers/Tractors 3,065 4,000 4,000 4,100 4,100 4,220 4,220
Trucks/Other Vehicles 41,287 42,000 42,000 43,050 43,050 44,340 44,340
Sweepers - Repair Parts (to Storm in 2018)- - - - - - -
Stump Grinder Teeth 1,753 2,000 2,000 2,050 2,050 2,110 2,110
Total 46,105 48,000 48,000 49,200 49,200 50,670 50,670
6216 EQUIPMENT - TIRES/BATTERIES
Batteries 1,530 2,000 2,000 2,050 2,050 2,110 2,110
Tires - Vehicles 6,630 6,700 6,700 8,000 6,000 8,240 6,240
Tires - Off Road Tires 4,080 4,100 4,100 5,000 5,000 5,150 5,150
Total 12,240 12,800 12,800 15,050 13,050 15,500 13,500
6229 GENERAL SUPPLIES
3/8" Granite Chips for Pothole Patching 2,785 2,869 2,869 2,940 2,940 3,030 3,030
Bituminous Hot Mix 6,180 5,365 5,365 5,625 5,625 5,790 5,790
Bituminous Cold Mix 1,070 1,102 1,100 1,130 1,130 1,160 1,160
1" Crushed Limestone 1,995 2,055 2,055 2,100 2,100 2,160 2,160
1-1/2" Crushed Rock 1,640 1,689 1,689 1,730 1,730 1,780 1,780
Sod/ Black Dirt (Sidewalk Repairs)5,255 4,413 4,413 4,550 4,550 4,690 4,690
Trees for Ring Route Replacement 7,355 6,576 6,576 7,500 7,500 7,730 7,730
Hardware & Supplies 3,860 2,976 2,976 3,075 3,075 3,170 3,170
Hydroseed Mulch 1,640 1,689 1,689 1,725 1,725 1,780 1,780
Mulch and Landscape Supplies - Cedar 1,605 1,653 1,653 1,690 1,690 1,740 1,740
Concrete Sealer - Ring Route & Cedar 13,300 13,699 13,699 14,045 7,045 14,470 7,470
Asphalt Emulsifier 6,680 5,880 5,880 7,050 7,050 7,260 7,260
181
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 31: STREET MAINTENANCE - 1600
Public Works Department
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6229 GENERAL SUPPLIES
Safety Equipment (+Chainsaw Boots)2,200 2,266 2,266 4,820 4,820 2,390 2,390
Tank storage units (w/Fleet/Wat/Sew/Parks)300 -
Grass Seed 705 726 726 745 745 770 770
Total 56,270 52,958 52,956 59,025 51,725 57,920 50,920
6235 CONSULTANT SERVICES
Safety (Safety Glasses, hepatitis,1,400 1,600 1,600 1,640 1,640 1,690 1,690
respirator, hearing & drug testing)
Total 1,400 1,600 1,600 1,640 1,640 1,690 1,690
6237 TELEPHONE/PAGERS
Mobile Phones 1,870 2,400 2,400 2,450 2,450 2,520 2,520
Mobile Air Cards 1,925 1,925 5,300 5,300 6,450 6,450
Total 1,870 4,325 4,325 7,750 7,750 8,970 8,970
6239 PRINTING/PUBLISHING
Work Orders, Advertising, Misc 55 55 55 55 55 60 60
Temp No Parking Signs (4th of July)355 355 355 420 420 430 430
DOT Safety Inspection Books 220 220 220 225 225 230 230
Total 630 630 630 700 700 720 720
6240 C. SERVICE/GARBAGE REMOVAL
Landfill Dumping Fee (SET,rolloff dump,7,000 7,000 7,000 7,175 7,175 7,390 7,390
road kill, stump grindings - disposal)0 0
Leaves - disposal 2,200 2,200 2,200 2,255 2,255 2,320 2,320
Landfill Dumping Fee (street sweepings)12,000 - - - - 0 0
Total 21,200 9,200 9,200 9,430 9,430 9,710 9,710
6249 OTHER CONTRACTUAL SERVICES
Curb,Gutter,Sidewalk Replace/Mud Jack 27,790 33,000 33,000 80,000 55,000 82,400 57,400
STS Crews 14,585 14,500 14,500 14,860 14,860 15,310 15,310
Ring Route Painting 57,170 57,000 57,000 58,425 58,425 60,180 60,180
Colored Concrete Sealing - Ring Route 17,145 12,000 12,000 12,300 12,300 12,670 12,670
Colored Concrete Sealing - Cedar Ave 11,260 12,000 12,000 12,300 12,300 12,670 12,670
Cedar Avenue Irrigation System Maint 3,510 7,000 6,000 7,175 7,175 7,390 7,390
RR Misc. (Masonry, Trees, Sidewalks)5,000 5,000 5,000 5,125 5,125 5,280 5,280
Repair & Resurface Pathways 49,290 29,000 29,000 30,000 30,000 30,900 30,900
Blvd Weed Spraying 5,475 5,500 5,500 5,640 5,640 5,810 5,810
Cartegraph Conversion to On-line 7,000 - - - - 0 0
800 mHz Radios 300 300 310 310
Tree trimming, removal, stump grinding 20,000 20,000 75,000 50,000 77,250 52,250
Total 198,225 195,000 194,000 301,125 251,125 310,170 260,170
6255 UTILITIES - ELECTRIC
Galaxie Sprinklers 400 525 525 410 410 420 420
Cedar Avenue 100 105 105 100 100 100 100
Gallavant Sprinklers 500 220 220 340 340 350 350
Total 1,000 850 850 850 850 870 870
6257 UTILITIES -WATER/SEWER
Gallavant/Galaxie Sprinklers 410 410 300 300 300 330 330
Cedar Avenue 2,490 1,290 1,200 1,250 1,250 1,300 1,300
Total 2,900 1,700 1,500 1,550 1,550 1,630 1,630
6265 REPAIRS - EQUIPMENT
Heavy Equipment 12,510 12,005 10,500 10,600 10,600 10,920 10,920
2-Way Radios, Pagers 540 556 550 970 970 1,000 1,000
Paint/Repair Truck frame/box 2,270 2,338 2,340 2,395 2,395 2,500 2,500
3 Bucket Truck Annual Inspections 1,700 1,751 1,750 1,795 1,765 1,850 1,850
Handsfree Communication Implementation - 200 1,000 - 1,030 0
Total 17,020 16,650 15,340 16,760 15,730 17,300 16,270
6275 SCHOOLS/CONF/EXP - LOCAL
MN APWA / T2 / Snow Plow Seminar 630 630 630 645 645 660 660
Supervisor Training 315 315 315 325 325 340 340
Misc. LTAP, etc Seminars/Classes - 2,500 2,500 2,580 2,580
Total 945 945 945 3,470 3,470 3,580 3,580
6277 MILEAGE/AUTO ALLOWANCE
Car Allowance 3,600 3,600 1,800 - - 0 0
Total 3,600 3,600 1,800 - - 0 0
6280 DUES & SUBSCRIPTIONS
Superintendent Assoc. & Subscription 420 420 420 430 430 440 440
APWA Dues 430 430 440 440
Cartegraph On-line Licenses 5,000 5,000 5,000 5,125 5,125 5,280 5,280
Total 5,420 5,420 5,420 5,985 5,985 6,160 6,160
6281 UNIFORM/CLOTHING ALLOWANCE
Uniforms & Boots (16 x $500)9,500 9,500 9,500 10,240 10,240 10,550 10,550
Total 9,500 9,500 9,500 10,240 10,240 10,550 10,550
182
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 31: STREET MAINTENANCE - 1600
Public Works Department
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6310 RENTAL EXPENSE
Screener Bucket Attachment 3,675 500 500 515 515 530 530
Total 3,675 500 500 515 515 530 530
6399 OTHER CHARGES
Street Waste Hauling License 100 - - - 0 0
Total 100 - - - - 0 0
6730 CAPITAL OUTLAY - VEHICLES
Replace Single Axle 314 Plow $217,000 Equip fund
Replace Tandem Axle 344 Plow, $231,000 Equip fund
Replace 3/4 Ton Pickup 316, $35,000 Equip fund
Replace Forklift 328, $31,000 Equip fund
Replace Tandem Dump 319 - $230,600 VERF
Replace 3/4 Ton Pickup 360 - $42,000 VERF VERF
Replace F550 Chip Dump 361 - $75,000 VERF VERF
Total - - - - - 0 0
6740 CAPITAL OUTLAY - OTHER ITEMS
Replace Air Compressor 302 - $18,500 VERF
2004 JCB 520 Loadall 333 - $73,600 VERF 90,000
Snow Pushers 18,000 -
Add Blacktop Roller - $17,000 17,000 - - 17,000 17,000
Replace Vermeer Chipper 309 - $80,000 VERF VERF
Upgrade AccuBrine Machine in Muni Bldg in Muni Bldg
Replace Scissor Lift (split w/Fleet, Wat, San)6,000 -
Replace Skid Steer Trailer 6,000 6,000
Add Crash Attenuator 15,000 15,000
Total 18,000 17,000 90,000 6,000 - 38,000 38,000
6745 VEHICLE REPLACEMENT
VERF - Vehicle Repl. Charges 185,000 185,000 185,000 194,370 194,370 340,400
VEHICLE- Fleet Addition- Supervisor/Superintendent Pick Up 35,000 35,000
Total 185,000 185,000 185,000 229,370 229,370 0 340,400
Total Net of Personnel 670,570 660,168 724,097 827,065 745,995 647,322 918,730
TOTAL EXPENSES 2,095,385$ 2,182,533$ 2,249,982$ 2,501,190$ 2,345,120$ 2,473,200 2,705,860
183
Notes:
184
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000
32
1660 & 1665
SNOW AND ICE
REMOVAL
Public Works
DESCRIPTION OF ACTIVITY
This subsection of the Public Works Streets Division provides for snow plowing and ice
control along the public street system. The budget includes funds for overtime
expenses when plowing is conducted after hours or weekends. Road salt and ice
control materials are also funded through this business unit. The City purchases road
salt materials through the cooperative purchasing program administered by the State of
Minnesota.
SERVICE CATEGORIES
The Public Works Street Maintenance Division provides the following winter road
maintenance services for the City of Apple Valley.
1. Snow Plowing Services
Conduct snow plowing response to winter storms for 424 lane miles of the City
public street system in the most efficient process possible with available resources
Provide trained operators to simultaneously deploy equipment within 14 plow
districts within the City for winter storm events
Maintain plowing vehicle fleet consisting of 2 tandem axel trucks, 10 single axel plow
trucks, two large loaders, two midsized loaders, two tractors, seven pick-up trucks
with plows, and four versatile tractors.
2. Snow Removal and Hauling Services
Remove excess snow accumulations at intersections to maintain safe sightlines for
vehicle traffic
Remove excess snow storage from City facilities and along collector roadways to the
extent feasible with available resources
Maintain snow loading equipment and use contract truck hauling to transport excess
snow material
3. Ice Control Services
Maintain adequate road salt inventories to provide deicing of public roadways
Conduct advanced deicing strategies, including ground speed sensing of salt
spreaders, pre-wetting brine injection on all salt trucks, and on-site mixing of
specialized brine solutions for road salt wetting liquids
185
Provide anti-icing treatment along selected roadways to preempt ice formation and
reduce overall salt usage
MAJOR OBJECTIVES FOR 2020
In addition to recurring annual duties, the Public Works Department continues
development of the anti-icing program. An anti-icing program involves pretreatment of
streets prior to major snow and ice storm events to proactively inhibit the bonding of ice
onto the surface of streets. Anti-icing activities result in an overall reduction in the total
salt usage, which translates into cost savings for the City and reduced impacts to the
environment. During the winter of 2016/2017, staff implemented a mobile management
operation to accurately monitor and record de-icing material application and increase
plowing operation efficiency.
MAJOR OBJECTIVES FOR 2021
In 2021, staff will continue to provide cost effective snow and ice control for the City.
Staff will build on the expected positive results of the anti-icing program began in the
previous years. This program involves the pretreatment of streets prior to major snow
and ice storm events to proactively inhibit the bonding of ice onto the surface of streets.
Anti-icing activities result in an overall reduction in the total salt usage, which translates
into cost savings for the City and reduced impacts to the environment. If positive results
are observed, additional use of all liquid solutions will be expanded to other routes.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Adopted Projected Projected
Item 2016 2017 2018 2019 2020 2021
Number of Lane Miles
Maintained
424
424
429
429
429
429
Number of Snow/Ice
Events per Year
40
32
40
48
40
40
Tons of Salt Material Used
2,300
2550
3,000
3,000
3,000
3,000
186
Summary Budget
Department 32 Snow & Ice Removal (Overtime)
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Expenditures:
Salaries & Wages 109,346 53,337 178,159 120,000 120,000 124,000 132,000
Emp. Benefits 19,960 10,200 32,981 27,455 32,480 27,855 30,140
Supplies 173,611 181,835 202,557 207,765 230,323 256,240 243,330
Contractual Serv.3,208 5,812 21,755 13,850 15,124 20,384 20,995
Training/Travel/Dues 1,760 1,629 1,919 1,960 1,913 1,845 1,900
Total Exp 307,883 252,813 437,371 371,030 399,840 430,324 428,365
Net addition to (use of)
general revenues (307,883) (252,813) (437,371) (371,030) (399,840) (430,324) (428,365)
2020 Capital Outlay:
See VERF
2021 Capital Outlay:
See VERF
187
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
SNOW & ICE REMOVAL
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 0 0 263 484
6112 - SALARY-SEASONAL TEMP 0 31
6113 - OVERTIME-REGULAR EMPLOYEES 109,346 53,337 177,649 120,000 161,296 124,000 124,000 132,000 132,000
6122 - COMP REQUEST 0 0 -857 0
6124 - OVERTIME-SEASONAL TEMP 1,104 551
6105 - SALARIES AND WAGES 109,346 53,337 178,159 120,000 162,362 124,000 124,000 132,000 132,000
6138 - MEDICARE 1,541 762 2,501 2,105 2,299 1,800 1,800 1,920 1,920
6139 - FICA 6,589 3,260 10,691 7,960 9,831 7,690 7,690 8,190 8,190
6141 - PENSIONS-PERA 8,201 4,000 13,278 10,875 12,133 9,300 9,300 9,900 9,900
6142 - WORKERS COMPENSATION 3,629 2,177 6,511 11,540 5,359 9,065 9,065 10,130 10,130
6125 - EMPLOYEE BENEFITS 19,960 10,200 32,981 32,480 29,622 27,855 27,855 30,140 30,140
6100 - TOTAL PERSONNEL SERVICES 129,305 63,537 211,140 152,480 191,984 151,855 151,855 162,140 162,140
6211 - SMALL TOOLS & EQUIPMENT 162 0 217 0
6215 - EQUIPMENT-PARTS 28,257 19,161 24,117 24,823 8,838 45,265 45,265 26,020 26,020
6229 - GENERAL SUPPLIES 145,192 162,674 178,224 205,500 122,333 210,975 210,975 217,310 217,310
6205 - SUPPLIES 173,611 181,835 202,557 230,323 131,170 256,240 256,240 243,330 243,330
6249 - OTHER CONTRACTUAL SERVICES 3,208 5,812 21,755 15,124 3,431 20,384 20,384 20,995 20,995
6230 - CONTRACTUAL SERVICES 3,208 5,812 21,755 15,124 3,431 20,384 20,384 20,995 20,995
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 1,720 1,600 1,840 1,813 0 1,845 1,845 1,900 1,900
6277 - MILEAGE/AUTO ALLOWANCE 40 29 80 100 24 0 0
6270 - TRNG/TRAVL/DUES/UNIF 1,760 1,629 1,920 1,913 24 1,845 1,845 1,900 1,900
6200 - TOTAL OPERATING COSTS 178,578 189,276 226,233 247,360 134,625 278,469 278,469 266,225 266,225
6333 - GENERAL-CASH DISCOUNTS 0 0 -1 0
6301 - OTHER EXPENDITURES 0 0 -1 0
6300 - TOTAL OTHER EXPENDITURES 0 0 -1 0
6701 - TOTAL CAPITAL OUTLAY 0 0
6700 - TOTAL CAPITAL OUTLAY 0 0
307,883 252,813 437,371 399,840 326,609 430,324 430,324 428,365 428,365
188
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 32: SNOW & ICE REMOVAL - 1660 & 1665
Public Works Department
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Regular Employees
6113 Overtime - Regular 120,000 120,000 200,000 124,000 124,000 132,000 132,000
6138 Medicare 1,740 2,105 3,000 1,800 1,800 1,920 1,920
6139 FICA 7,440 7,960 11,000 7,690 7,690 8,190 8,190
6141 Pension - PERA 9,000 10,875 13,000 9,300 9,300 9,900 9,900
6142 Work Comp Ins 9,275 11,540 11,540 9,065 9,065 10,130 10,130
6144 Long-Term Disability Insurance
Position Changes (Attach Form)
Total 147,455 152,480 238,540 151,855 151,855 162,140 162,140
6215 EQUIPMENT - PARTS
Tire Chains 2,000 2,060 2,060 2,100 2,100 2,160 2,160
Plow Cutting Edges 21,000 21,630 21,630 21,525 21,525 22,170 22,170
Backup Alarms/Light Bars 1,100 1,133 1,133 1,640 1,640 1,690 1,690
Additive Tank 3,000 - - - -
Precise Mobile Management ( VDT Units)(17)15,000 15,000 - -
Precise Mobile Management ( GPS ) (4)5,000 5,000 - -
Total 27,100 24,823 24,823 45,265 45,265 26,020 26,020
6229 GENERAL SUPPLIES
Salt, Ice Control 113,790 100,500 100,500 103,000 103,000 106,090 106,090
less offsetting revenue from salt sale to ISD 196 (12,000) (14,000) (18,000) (14,000) (14,000) -14,420 -14,420
Clear Lane 71,750 109,000 109,000 111,725 111,725 115,080 115,080
Anti-Icing Additives 7,125 10,000 10,000 10,250 10,250 10,560 10,560
Total 180,665 205,500 201,500 210,975 210,975 217,310 217,310
6249 OTHER CONTRACTUAL SERVICES
Contract Snow Removal Equip 1,050 1,082 - 1,025 1,025 1,060 1,060
Plow Damage Sod Repairs 3,050 4,000 3,500 4,100 4,100 4,220 4,220
Trucking 4,350 4,480 - 4,459 4,459 4,590 4,590
Precise Mobile Air Time (GPS) Annual Fee 2,000 2,060 2,060 4,500 4,500 4,635 4,635
Precise Mobile Air Time (GPS)3,400 3,502 3,502 6,300 6,300 6,490 6,490
Total 13,850 15,124 9,062 20,384 20,384 20,995 20,995
6275 SCHOOL/CONF/EXP - LOCAL
Snow Removal School-DCTC 1,760 1,813 1,600 1,845 1,845 1,900 1,900
Total 1,760 1,813 1,600 1,845 1,845 1,900 1,900
6277 MILEAGE
Snow & Ice Monitoring 200 100 - - - 0 0
Total 200 100 - - - 0 0
Total Net of Personnel 223,575 247,360 236,985 278,469 278,469 266,225 266,225
TOTAL EXPENSES 371,030$ 399,840$ 475,525$ 430,324$ 430,324$ 428,365 428,365
189
Notes:
190
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000
33
1680
TRAFFIC SIGNS/
SIGNALS/
MARKERS
Public Works
DESCRIPTION OF ACTIVITY
This subsection of the Public Works Street Maintenance Division provides for the
maintenance of all signs, pavement markings and traffic signals located within the City
street right-of-way.
SERVICE CATEGORIES
Maintenance for the City’s traffic signs along public roadways, traffic control signal
systems and pavement markings include the following services provided by Public
Works Department staff using city-owned equipment, contractual services from private
companies and inter-agency resources through joint powers agreements.
1. Traffic Sign Maintenance Services
Supply and maintain approximately 5,800 traffic control and street name signs
throughout the City using public works staff and equipment
Inventory and monitor sign conditions using sign management software
Perform routine sign replacement to maintain Federal and State retroreflectivity
standards for traffic signs in accordance with adopted City policy
Replace damaged signs and knock-downs
2. Traffic Signal System Maintenance Services
Provide maintenance for 12 city-owned traffic control signal systems through a Joint
Powers Agreement with Dakota County, including signal programing, relamping, and
minor electrical repairs
Contract for major electrical and equipment repair work for city-owned traffic control
signal systems through a standing service contract with a private contractor
Respond to signal damage incidents and address questions regarding the operation
of city-owned traffic control signal systems
3. Pavement Marking Maintenance Services
Inventory and monitor the condition of pavement markings on public streets in
accordance with pending Federal and State standards
Provide for the repainting of all pavement markings annually to maintain compliance
with standards
191
MAJOR OBJECTIVES FOR 2020
In addition to recurring annual duties, the Public Works Department continues to
develop the street sign management program to achieve compliance with new Federal
mandates for sign retro-reflectivity requirements. Retro-reflectivity is a term that refers to
the amount of light reflected from vehicle headlights back toward the vehicle and the
driver's eyes, making the signs appear brighter and easier to see at night. Road
authorities must establish and implement a sign assessment or management method
that will maintain minimum levels of sign retro-reflectivity. Currently, in conjunction with
the annual street improvement program, all signs within the annual project areas are
evaluated and upgraded to comply with the retro-reflectivity standard. Additionally, staff
will continue to locate via GPS all newly installed signs. This data is then used within
both our GIS and Asset Management programs.
MAJOR OBJECTIVES FOR 2021
In addition to recurring annual duties, staff plans to expand the use of Cartegraph, the
asset management system, for field use. This will include utilizing Cartegraph for all in-
field work tasks related to signs. Examples include: sign replacements, sign knock-
downs and new sign installations. Of course, staff will continue to locate via GPS all
newly installed signs.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Proposed Proposed Proposed
Item 2016 2017 2018 2019 2020 2021
Number of Street Signs 5880 6348 6380 6390 6400 6400
Number of Signs
Replaced 354 402 520 520 520 520
Markings Repainted (ft) 453,245 706,240 700,000 700,000 700,000 700,000
STAFFING
Regular Status
Personnel Schedule – FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Technical Specialist
Existing position
transferred from Streets
Division 1600
1 1 1 1 1 1
Temporary Status
Personnel Schedule - Hours
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
None
192
Summary Budget
Department 33 - Traffic Signs/Signals/Markers
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Proposed Proposed Proposed Proposed
Expenditures:
Salaries & Wages 66,089 67,467 68,298 64,715 66,965 70,020 72,090
Emp. Benefits 13,930 14,964 15,302 14,990 15,665 15,915 16,670
Supplies 31,809 33,401 35,992 39,850 39,425 41,315 40,150
Contractual Serv.71,216 90,171 84,924 101,000 97,000 93,570 95,510
Repairs & Maint.(520) 651 203 785 1,000 1,025 1,060
Training/Travel/Dues - - 3,221 4,000 4,000 4,100 4,220
Other Exp.171 95 (9) - - - -
Capital outlay - - 15,844 20,000 - - -
Total Exp 182,697 206,749 223,774 245,340 224,055 225,945 229,700
Net addition to (use of)
general revenues (182,697) (206,749) (223,774) (245,340) (224,055) (225,945) (229,700)
Capital Outlay 2020:
None
Capital Outlay 2021:
None
193
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
TRAFFIC SIGNS/SIGNALS/MARKERS
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 65,174 65,352 66,428 65,065 23,973 68,030 68,030 70,040 70,040
6112 - SALARY-SEASONAL TEMP 916 1,982 1,756 50
6113 - OVERTIME-REGULAR EMPLOYEES 0 132 113 0
6123 - SALARY-OTHER 1,900 1,990 1,990 2,050 2,050
6105 - SALARIES AND WAGES 66,089 67,467 68,298 66,965 24,023 70,020 70,020 72,090 72,090
6138 - MEDICARE 924 964 958 970 344 1,015 1,015 1,050 1,050
6139 - FICA 3,950 4,123 4,095 4,155 1,470 4,340 4,340 4,470 4,470
6141 - PENSIONS-PERA 4,888 4,912 4,991 5,025 1,798 5,250 5,250 5,410 5,410
6142 - WORKERS COMPENSATION 4,169 4,965 5,258 5,330 1,793 5,120 5,120 5,540 5,540
6144 - LONG-TERM DISABILITY INSURANCE 185 190 190 200 200
6145 - MEDICAL INSURANCE 0 0 0
6125 - EMPLOYEE BENEFITS 13,930 14,964 15,302 15,665 5,405 15,915 15,915 16,670 16,670
6100 - TOTAL PERSONNEL SERVICES 80,020 82,431 83,599 82,630 29,428 85,935 85,935 88,760 88,760
6211 - SMALL TOOLS & EQUIPMENT 1,605 1,531 1,453 2,310 430 4,110 4,110 3,670 1,820
6212 - MOTOR FUELS/OILS 2,614 496 1,873 2,600 972 2,165 2,165 2,230 2,230
6215 - EQUIPMENT-PARTS 594 1,782 1,582 1,775 1,136 1,820 1,820 1,880 1,880
6229 - GENERAL SUPPLIES 26,996 29,591 31,084 32,740 6,032 33,220 33,220 34,220 34,220
6205 - SUPPLIES 31,809 33,401 35,992 39,425 8,571 41,315 41,315 42,000 40,150
6239 - PRINTING 0 0 0 0 0 0 0
6249 - OTHER CONTRACTUAL SERVICES 71,216 90,171 84,924 97,000 52,395 97,785 93,570 100,710 95,510
6230 - CONTRACTUAL SERVICES 71,216 90,171 84,924 97,000 52,395 97,785 93,570 100,710 95,510
6265 - REPAIRS-EQUIPMENT 0 1,095 355 1,000 454 1,025 1,025 1,060 1,060
6269 - REPAIRS-OTHER -520 -444 -152 0
6260 - REPAIRS AND MAINTENA -520 651 203 1,000 454 1,025 1,025 1,060 1,060
6280 - DUES & SUBSCRIPTIONS 3,221 4,000 4,000 4,100 4,100 4,220 4,220
6270 - TRNG/TRAVL/DUES/UNIF 3,221 4,000 4,000 4,100 4,100 4,220 4,220
6200 - TOTAL OPERATING COSTS 102,506 124,223 124,339 141,425 65,420 144,225 140,010 147,990 140,940
6310 - RENTAL EXPENSE 171 97 0 0 0
6333 - GENERAL-CASH DISCOUNTS 0 -2 -9 0
6301 - OTHER EXPENDITURES 171 95 -9 0 0
6300 - TOTAL OTHER EXPENDITURES 171 95 -9 0 0
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 0 15,844 0 0 9,000 0
6701 - TOTAL CAPITAL OUTLAY 0 0 15,844 0 0 9,000 0
6700 - TOTAL CAPITAL OUTLAY 0 0 15,844 0 0 9,000 0
182,697 206,749 223,774 224,055 94,848 239,160 225,945 236,750 229,700
194
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 33: TRAFFIC SIGNS/SIGNALS/MARKERS - 1680
Public Works Department
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Regular Employees 63,010 65,065 65,065 68,030 68,030 70,040 70,040
6123 Salaries - Other 1,705 1,900 1,900 1,990 1,990 2,050 2,050
6138 Medicare 940 970 970 1,015 1,015 1,050 1,050
6139 FICA 4,015 4,155 4,155 4,340 4,340 4,470 4,470
6141 Pension - PERA 4,855 5,025 5,025 5,250 5,250 5,410 5,410
6142 Worker's Compensation 5,000 5,330 5,330 5,120 5,120 5,540 5,540
6144 Long-Term Disability Insurance 180 185 185 190 190 200 200
6145 Hospital & Life Insurance
Total 79,705 82,630 82,630 85,935 85,935 88,760 88,760
6211 SMALL TOOLS
Sign Post Puller 1,800 1,800 1,850 0
Post pounder 2,000 2,000 0 0
Replace Power Tool on Sign Truck 2,100 1,500 1,500 1,500 1,500
Hammer Drill 500 500 0 0
General Tools for Sign Install - Replace 310 310 310 310 310 320 320
Total 2,410 2,310 2,310 4,110 4,110 3,670 1,820
6212 MOTOR FUELS/OILS
No lead Fuel - Unit 338 3,000 2,600 2,100 2,165 2,165 2,230 2,230
Total 3,000 2,600 2,100 2,165 2,165 2,230 2,230
6215 EQUIPMENT PARTS
Vehicle Parts - Unit 338 400 425 425 435 435 450 450
Signal Parts, Circuit Bds, Loop Detectors 1,300 1,350 1,350 1,385 1,385 1,430 1,430
Total 1,700 1,775 1,775 1,820 1,820 1,880 1,880
6229 GENERAL SUPPLIES
Crosswalk Striping Paint 2,680 1,680 1,680 3,000 3,000 3,090 3,090
Street Name Plate Replacement 9,650 7,650 7,000 7,200 7,200 7,420 7,420
Post - Traffic Signs 8,580 6,580 6,580 6,000 6,000 6,180 6,180
Bracket & Misc Hardware 1,610 1,000 1,600 1,700 1,700 1,750 1,750
Traffic Control Signs 8,580 6,580 4,580 7,000 7,000 7,210 7,210
Project Signs, Brackets, Posts Replace 9,650 7,650 7,000 6,300 6,300 6,490 6,490
Replace Counter Batteries (Resume '15)1,290 900 - 1,300 1,300 1,340 1,340
Traffic Cones and Temp Traffic Control 700 700 700 720 720 740 740
Reduce to trend (10,000) 0 0
Total 42,740 32,740 29,140 33,220 33,220 34,220 34,220
6249 OTHER CONTRACTUAL SERVICES
Street Striping - JPA 68,000 64,600 62,000 66,215 62,000 68,200 63,000
Signal Maint - Dakota Co Agreement 20,000 20,000 20,000 20,500 20,500 21,110 21,110
Semaphore Painting (2 per year)5,400 10,800 6,500 11,070 11,070 11,400 11,400
Traffic Signal Rehab & Repairs - - - 0 0
Cartegraph Maintenance Fee 1,600 1,600 1,600 - - 0 0
Cartegraph Conversion to On-line 6,000 - - 0 0
Total 101,000 97,000 90,100 97,785 93,570 100,710 95,510
6265 REPAIRS - EQUIPMENT
Traffic Counters 785 1,000 1,000 1,025 1,025 1,060 1,060
Total 785 1,000 1,000 1,025 1,025 1,060 1,060
6280 DUES & SUBSCRIPTIONS
Cartegraph On-line Licenses 4,000 4,000 4,000 4,100 4,100 4,220 4,220
Total 4,000 4,000 4,000 4,100 4,100 4,220 4,220
6740 CAPITAL OUTLAY - OTHER ITEMS
GPS Unit 9,000 -
Permanent Feedback Sign 20,000 - 3,000 - - - -
Total 20,000 - 3,000 9,000 - 0 0
Total Net of Personnel 175,635 141,425 133,425 153,225 140,010 147,990 140,940
TOTAL EXPENSES 255,340 224,055 216,055 239,160 225,945 236,750 229,700
195
Notes:
196
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 37 1700 Park/Recreation
Administration
DESCRIPTION OF ACTIVITY
Expenses related to most full-time Parks & Recreation staff members, along with expenses that are
accounted as administrative.
MAJOR OBJECTIVES FOR 2020/2021
1. Maintain a high level of administrative services to enable Park Maintenance, Arenas, Golf
Course, and Recreation divisions to meet the ever-changing needs and expectations of
residents by achieving comprehensive parks and recreation activities, open space, and a trail
system that will promote positive growth of individuals and community.
2. Develop, promote, collaborate and deliver leisure programs and facilities that target the
leisure service needs of the Apple Valley community. The course of the leisure services
offerings are in direct response to and align with our community interests.
3. Evaluate need for future Park Bond Referendum.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual
2016
Actual
2017
Actual
2018
Projected
2019
Projected
2020
Projected
2021
Support Community Celebrations:
• Freedom Days
• Mid-Winter Fest
• Arts Foundation Music in the Park
• Winter Concert Series at Valleywood
Support Parks and Recreation Advisory
Committee:
• Number of public meetings: 6 6 6 6 6 6
Support of local Civic Organizations:
• Valley Athletic Association
• Eastview Athletic Association
• Apple Valley Hockey Association
• Eastview Hockey Association
• Boy Scouts / Girl Scouts
• Rotary Club
• Chamber of Commerce
197
Regular Status
Personnel Schedule –FTE’s
Actual Actual Actual Proposed Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Parks and Recreation Director 1 1 1 1 1 1
Recreation Superintendent 1 0 0 0 0 0
Recreation Manager 0 1 1 1 1 1
Recreation Supervisor II 3.0 3.0 3.0 3.0 3.0 3.0
Administrative Coordinator 1 1 1 1 1 1
Department Specialist 1 1 1 1 1 1
Custodian .70 .70 .70 .70 .70 .70
Temporary Status
Personnel Schedule –(# hours)
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Seasonal 1560 1560 1560 1560 1560 1560
Summary Budget
Department 37 - Park/Recreation Administration
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Expenditures:
Salaries & Wages 549,862 602,527 622,122 621,510 651,515 677,620 698,885
Emp. Benefits 160,689 172,041 178,506 186,320 186,595 191,225 200,520
Supplies 2,267 2,020 2,747 3,600 3,600 2,900 2,400
Contractual Serv.71,332 57,521 52,922 63,000 77,000 70,000 74,000
Repairs & Maint.4,519 5,494 4,905 3,000 5,000 5,000 5,000
Training/Travel/Dues 13,674 12,798 14,419 15,650 15,650 14,650 14,650
Other Exp.67,123 68,109 68,980 62,800 62,800 64,300 64,300
Capital outlay - - - - - -
Misc - - - - - -
Total Exp 869,466 920,510 944,602 955,880 1,002,160 1,025,695 1,059,755
Net addition (use) of
general revenues
(869,466) (920,510) (944,602) (955,880) (1,002,160) (1,025,695) (1,059,755)
2020 CAPITAL OUTLAY
None
2021 CAPITAL OUTLAY
None
198
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
PARK/RECREATION ADMINISTRATION
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 475,217 526,641 545,737 552,540 268,561 576,420 576,420 593,700 593,700
6111 - SALARY PART-TIME 71,660 73,305 73,195 76,810 36,972 80,225 80,225 83,560 83,560
6112 - SALARY-SEASONAL TEMP 143 0 164 0 257
6113 - OVERTIME-REGULAR EMPLOYEES 1,462 1,141 1,525 1,100 622 1,200 1,200 1,200 1,200
6114 - OVERTIME PART-TIME EMPLOYEES 0 0 61 0
6121 - INSURANCE CASH BENEFIT 1,380 1,440 1,440 720
6123 - SALARY-OTHER 21,065 19,775 19,775 20,425 20,425
6105 - SALARIES AND WAGES 549,861 602,527 622,122 651,515 307,133 677,620 677,620 698,885 698,885
6138 - MEDICARE 7,707 8,595 8,838 9,450 4,336 9,825 9,825 10,135 10,135
6139 - FICA 32,953 36,752 37,790 39,615 18,539 41,040 41,040 42,080 42,080
6141 - PENSIONS-PERA 41,023 44,597 46,539 48,865 22,981 50,820 50,820 52,415 52,415
6142 - WORKERS COMPENSATION 3,678 4,226 4,580 4,980 2,443 5,575 5,575 6,080 6,080
6143 - UNEMPLOYMENT COMPENSATION 0 0
6144 - LONG-TERM DISABILITY INSURANCE 1,292 1,057 1,093 1,570 502 1,630 1,630 1,680 1,680
6145 - MEDICAL INSURANCE 67,123 78,343 85,513 90,715 35,516 90,935 90,935 96,730 96,730
6146 - DENTAL INSURANCE 4,730 6,324 6,499 0 3,047
6147 - LIFE INSURANCE-BASIC 34 36 36 0 17
6148 - LIFE INSURANCE-SUPP/DEPEND 2,149 1,148 495 0 232
6170 - EMPLOYEE PAID PREMIUMS -9,036 -12,878 -8,600 -3,515 -8,600 -8,600 -8,600 -8,600
6125 - EMPLOYEE BENEFITS 160,689 172,041 178,506 186,595 84,099 191,225 191,225 200,520 200,520
6100 - TOTAL PERSONNEL SERVICES 710,551 774,568 800,628 838,110 391,232 868,845 868,845 899,405 899,405
6210 - OFFICE SUPPLIES 1,439 1,646 2,532 2,300 785 2,300 2,300 1,800 1,800
6211 - SMALL TOOLS & EQUIPMENT 100 0 0 100 0 100 50 100 50
6215 - EQUIPMENT-PARTS 0 0 25 200 0 200 50 200 50
6229 - GENERAL SUPPLIES 728 373 191 1,000 0 1,000 500 1,000 500
6205 - SUPPLIES 2,267 2,020 2,747 3,600 785 3,600 2,900 3,100 2,400
6235 - CONSULTANT SERVICES 11,423 0 5,166 19,000 1,459 10,000 10,000 10,000 10,000
6237 - TELEPHONE/PAGERS 2,605 3,363 7,564 2,500 3,498 2,500 2,500 8,000 8,000
6238 - POSTAGE/UPS/FEDEX 16,998 14,007 10,778 14,000 3,971 14,000 14,000 15,000 15,000
6239 - PRINTING 39,836 38,675 29,414 41,000 10,051 43,000 43,000 40,500 40,500
6249 - OTHER CONTRACTUAL SERVICES 470 1,476 0 500 0 500 500 500 500
6230 - CONTRACTUAL SERVICES 71,332 57,521 52,922 77,000 18,980 70,000 70,000 74,000 74,000
6265 - REPAIRS-EQUIPMENT 4,519 5,494 4,905 5,000 2,421 5,000 5,000 5,000 5,000
6260 - REPAIRS AND MAINTENA 4,519 5,494 4,905 5,000 2,421 5,000 5,000 5,000 5,000
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 2,012 401 320 3,000 128 3,000 3,000 3,000 3,000
6276 - SCHOOLS/CONFERENCES/EXP OTHER 1,298 5,433 4,835 2,000 0 2,000 2,000 2,000 2,000
6277 - MILEAGE/AUTO ALLOWANCE 4,272 4,149 4,434 6,000 1,741 6,000 5,000 6,000 5,000
6278 - SUBSISTENCE ALLOWANCE 200 350 50 250 0 250 250 250 250
6280 - DUES & SUBSCRIPTIONS 5,892 2,465 4,204 3,700 1,765 3,700 3,700 3,700 3,700
6281 - UNIFORM/CLOTHING ALLOWANCE 0 0 577 700 80 700 700 700 700
6270 - TRNG/TRAVL/DUES/UNIF 13,674 12,798 14,419 15,650 3,714 15,650 14,650 15,650 14,650
6200 - TOTAL OPERATING COSTS 91,792 77,833 74,994 101,250 25,900 94,250 92,550 97,750 96,050
6310 - RENTAL EXPENSE 5,495 6,095 4,058 6,300 2,435 6,300 6,300 6,300 6,300
6333 - GENERAL-CASH DISCOUNTS -16 -15 -7 0
6351 - VISA/BANK CHARGES 0 57 394 0 0
6355 - ONLINE REGISTRATION FEES 26,125 22,872 24,535 21,000 12,152 22,500 22,500 22,500 22,500
6399 - OTHER CHARGES 35,519 39,100 40,000 35,500 32,015 35,500 35,500 35,500 35,500
199
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
PARK/RECREATION ADMINISTRATION
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6301 - OTHER EXPENDITURES 67,123 68,108 68,980 62,800 46,603 64,300 64,300 64,300 64,300
6300 - TOTAL OTHER EXPENDITURES 67,123 68,108 68,980 62,800 46,603 64,300 64,300 64,300 64,300
6401 - EXPENDITURES 0 0 0 0 0
6400 - TOTAL EXPENDITURES 0 0 0 0 0
6701 - TOTAL CAPITAL OUTLAY 0
6700 - TOTAL CAPITAL OUTLAY 0
869,466 920,510 944,602 1,002,160 463,735 1,027,395 1,025,695 1,061,455 1,059,755
200
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 37: PARK/RECREATION ADMINISTRATION - 1700
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Regular Employees 525,780 552,540 576,300 576,420 576,420 593,700 593,700
6111 Salary-Parttime 73,555 76,810 80,000 80,225 80,225 83,560 83,560
6113 Overtime - Reg 1,060 1,100 1,200 1,200 1,200 1,200 1,200
6123 Salaries - Other 21,115 21,065 19,790 19,775 19,775 20,425 20,425
6138 Medicare 9,015 9,450 9,820 9,825 9,825 10,135 10,135
6139 FICA 38,180 39,615 40,740 41,040 41,040 42,080 42,080
6141 Pension - PERA 46,615 48,865 50,795 50,820 50,820 52,415 52,415
6142 Work Comp Ins 4,610 4,980 5,355 5,575 5,575 6,080 6,080
6144 Long-term Disability Insurance 1,500 1,570 1,630 1,630 1,630 1,680 1,680
6145 Hospital & Life Insurance 86,400 90,715 96,840 90,935 90,935 96,730 96,730
6170 Employee Paid Premiums (8,600) (8,600) (8,600) (8,600) (8,600) (8,600)
Position Changes
Total 807,830 838,110 873,870 868,845 868,845 899,405 899,405
6210 OFFICE SUPPLIES
Miscellaneous 2,300 2,300 2,300 2,300 2,300 1,800 1,800
Total 2,300 2,300 2,300 2,300 2,300 1,800 1,800
6211 SMALL TOOLS & EQUIPMENT
Miscellaneous 100 100 100 100 50 100 50
Total 100 100 100 100 50 100 50
6215 EQUIPMENT - PARTS
Miscellaneous 200 200 200 200 50 200 50
Total 200 200 200 200 50 200 50
6229 GENERAL SUPPLIES
Youth Athletic Association 500 500 500 500 500 500 500
Administration 500 500 500 500 500 500 500
Reduce to Trend - - - - (500) - (500)
Total 1,000 1,000 1,000 1,000 500 1,000 500
6235 CONSULTANT SERVICES
Technical Asst. Park Develop-General 6,000 6,000 6,000 10,000 10,000 10,000 10,000
Technical Asst. Park Develop-Turf - -
Park Bond Research Firm - Survey 13,000 13,000
Total 6,000 19,000 19,000 10,000 10,000 10,000 10,000
6237 TELEPHONE
Miscellaneous 2,500 2,500 2,500 2,500 2,500
Stipend-Mobile Communication 8,000 8,000
Total 2,500 2,500 2,500 2,500 2,500 8,000 8,000
6238 POSTAGE/UPS/FEDEX
Mail Brochures 14,000 14,000 14,000 14,000 14,000 15,000 15,000
Total 14,000 14,000 14,000 14,000 14,000 15,000 15,000
6239 PRINTING/PUBLISHING
Regular/Annual Publications 40,000 35,000 35,000 35,000 35,000 32,500 32,500
Bond Referendum Promotion / Info 6,000 6,000
Facility Advertising / Rental Promotion 8,000 8,000 8,000 8,000
Total 40,000 41,000 41,000 43,000 43,000 40,500 40,500
6249 OTHER CONTRACTUAL SERVICES
Disabled Program - Interpreters, Aids 500 500 500 500 500 500 500
Total 500 500 500 500 500 500 500
6265 REPAIRS - EQUIPMENT
Multi-Use Copier Mntc Agreement 3,000 5,000 5,000 5,000 5,000 5,000 5,000
Total 3,000 5,000 5,000 5,000 5,000 5,000 5,000
6275 SCHOOL/CONF/EXP - LOCAL
3,000 3,000 3,000 3,000 3,000 3,000 3,000
Total 3,000 3,000 3,000 3,000 3,000 3,000 3,000
6276 SCHOOL/CONF/EXP - OTHER
Park & Rec Conf. - Director 2,000 2,000 2,000 2,000 2,000 2,000 2,000
Total 2,000 2,000 2,000 2,000 2,000 2,000 2,000
6277 MILEAGE ALLOWANCE
Staff mileage 6,000 6,000 6,000 6,000 5,000 6,000 5,000
Total 6,000 6,000 6,000 6,000 5,000 6,000 5,000
6278 SUBSISTANCE ALLOWANCE
250 250 250 250 250 250 250
Total 250 250 250 250 250 250 250
6280 DUES & SUBSCRIPTIONS
MRPA, NRPA 3,700 3,700 3,700 3,700 3,700 3,700 3,700
Total 3,700 3,700 3,700 3,700 3,700 3,700 3,700
6281 UNIFORMS/CLOTHING ALLOWANCE
700 700 700 700 700 700 700
Total 700 700 700 700 700 700 700
201
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 37: PARK/RECREATION ADMINISTRATION - 1700
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6310 RENTAL EXPENSE
Multi-Use Copier 6,300 6,300 6,300 6,300 6,300 6,300 6,300
Total 6,300 6,300 6,300 6,300 6,300 6,300 6,300
6355 ON-LINE REGISTRATION FEES
21,000 21,000 21,000 22,500 22,500 22,500 22,500
Total 21,000 21,000 21,000 22,500 22,500 22,500 22,500
6399 OTHER CHARGES
Volunteer Program 500 500 500 500 500 500 500
4th of July Fireworks 25,000 25,000 25,000 25,000 25,000 25,000 25,000
Portion of fireworks to come from
Lodging Tax admin (5,000) (5,000) (5,000) (5,000) (5,000) (5,000) (5,000)
4th of July Parade 20,000 20,000 20,000 20,000 20,000 20,000 20,000
Portion of Parade to come from
Lodging Tax admin (5,000) (5,000) (5,000) (5,000) (5,000) (5,000) (5,000)
-
Total 35,500 35,500 35,500 35,500 35,500 35,500 35,500
6351 BANK CHARGE FEES
VISA/Bank charges -
Total - - - - - - -
6740 CAPITAL OUTLAY - OTHER ITEMS
Registration Software Upgrade -
Total - - - - - - -
Total Net of Personnel 148,050 164,050 164,050 158,550 156,850 162,050 160,350
TOTAL EXPENSES 955,880$ 1,002,160$ 1,037,920$ 1,027,395$ 1,025,695$ 1,061,455$ 1,059,755$
202
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 38 1710 Park Maintenance
DESCRIPTION OF ACTIVITY
Maintain the integrity of over 680 acres of park infrastructure. Including 105 athletic
fields, 2 aquatic facilities, 54 playgrounds, 20 basketball and tennis courts, 26 park
buildings, 6 pickleball courts, 80 miles of plowable paths, 32 parking lots, 19 outdoor ice
rinks, 1 disc golf course, and a skate park. Keeping the park system safe and enjoyable
for the user.
Objectives for 2020/2021
• Overlay pathway system at Cobblestone
• Install LED lighting on the JCRPE ball field complex
• Replace backstops at Valley Middle
• Upgrade filter baskets at the Aquatic Center
• Reroof the JCRPW multi-purpose building, formerly known as the Teen Center
• Replace dock at Lac Lavon
• Upgrade play structures in the park system through use of a potential bond
referendum
203
IMPACT MEASURES / PERFORMANCE INDICATORS
Actuals Actual Projected Projected Projected
Item 2017 2018 2019 2020 2021
Parkland Acres 680 680 680 685 685
Add’l Cobblestone & Kelley Acres 5
Athletic Field Maintenance
Athletic Fields 105 105 105 105 105
Park Grounds Maintenance
Managed Turf 398
acres/wk
398 acres/wk 398 acres/wk 398 acres/wk 398 acres/wk
Planting Beds Maintained 39 39 39 41 41
Irrigation Systems 7 7 7 7 7
Ice Rink Maintenance
Outdoor Sheets of Pleasure Rink Ice 9 9 9 9 9
Outdoor Hockey Rinks 10 10 10 10 10
Park Shelter/Building Maintenance
Park Shelters/Buildings 24 26 26 26 26
Playground Structure Maintenance
Playgrounds 54 54 54 54 54
Certified Playground Inspectors 2 2 2 3 3
Sidewalk,Pathway, Lot Maintenance
Internal Park Paths 19 Miles 19 Miles 20 Miles 20 Miles 20 Miles
Pathway and Sidewalk Plowing 75 Miles 75 Miles 79 Miles 79 Miles 79 Miles
Parking Lots Maintained 31 31 32 32 32
Outdoor Court & Game Area Maintenance
Pickleball Courts 6 6 6 6 6
Tennis Courts 20 20 20 20 20
Basketball Courts 20 20 20 20 20
Volleyball Courts 17 17 17 17 17
Disc Golf Course 1 1 1 1 1
Outdoor Skate Park 1 1 1 1 1
Archery Range 1 1 1 1 1
Swimming Pool Maintenance
Redwood Pool 1 1 1 1 1
Family Aquatic Center 1 1 1 1 1
Certified Pool Operators 3 3 3 4 4
Regular Status
Personnel
Schedule – FTE’s
Actual Actual Actual Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Park Maintenance Superintendent 1 1 1 1 1 1
Park Foreman 3 3 3 3 3 3
Tech Specialist 5 5 5 5 5 5
Park Maintenance I/II 7 7 8 8 8 8
Temporary Status
Personnel Schedule-
(# Hours Part Time )
Actual Actual Actual Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Seasonal Staff 15,499 14,428 16,592 14,500 14,500 14,500
204
COMPARATIVE BUDGET EXPENDITURES
The following table is the expenses that have been captured over the past three years
related to the service categories.
Service categories 2016
Actual
% of
total
Dept
2017 Actual
% of
total
Dept
2018
Actual
% of
total
Dept
1710 Park Management 899,728 31.1% 1,009,691 36.0% 865,221 31.5%
1715 /1780 Athletic Fields 543,509 18.8% 493,297 17.0% 470,558 17.0%
1720/1770/1760 Park Grounds 640,088 22.1% 642,262 23.0% 791,471 28.8%
1725 Ice Rinks 84,084 2.9% 76,047 2.0% 63,852 2.3%
1730 Park Shelter/Buildings 146,975 5.1% 149,364 5.0% 180,167 6.6%
1735 Playground Structures 78,446 2.7% 173,157 6.0% 17,006 0.6%
1740 Sidewalk,Pathway, Lot
Maint/Plowing 52,371 1.8% 34,005 1.0% 69,329 2.5%
1745 Court/Game Areas 5,655 0.2% 12,833 0.4% 5,181 0.2%
1750 Swimming Pools 59,816 2.1% 84,798 3.0% 81,157 3.0%
1755 Recreation Support 9,058 0.3% 4,942 0.1% 5,834 0.2%
1765 Equipment 180,249 6.2% 197,728 7.0% 231,237 8.4%
1770 General Maintenance 18,175 0.6% 32,296 1.0% 30,742 1.1%
1771 Vandalism Repair 1,354 0.0% 1,485 0.0% 2,394 0.1%
1775 Training 11,338 0.4% 21,827 0.6% 23,588 0.9%
1785 Other Dept. Support 321 0.0% 108 0.0% 1,141 0.0%
Total Park Maint Department 2,895,661 100.0% 2,933,840 100.0% 2,841,959 100.0%
205
Summary Budget
Department 38 - Park Maintenance
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Expenditures:
Salaries & Wages 1,241,820 1,248,914 1,251,958 1,297,585 1,318,860 1,378,660 1,449,440
Emp. Benefits 432,838 436,938 439,520 484,410 466,455 488,030 520,055
Supplies 271,444 266,669 280,195 301,600 294,100 290,300 285,600
Contractual Serv.163,102 183,512 190,815 180,500 181,500 198,000 206,000
Utilities 231,600 195,171 239,080 205,500 225,700 228,700 231,200
Repairs & Maint.93,639 117,672 62,802 128,000 162,500 113,000 78,000
Training/Travel/Dues/Uniforms 10,695 13,508 14,788 15,100 18,300 16,300 16,300
Other Exp.55,733 59,351 66,905 57,550 61,000 62,000 64,000
Capital outlay 212,122 227,289 262,052 41,500 40,000 -
VERF 231,000 236,780 236,700 270,620
Total Exp 2,712,993 2,749,024 2,808,116 2,942,745 3,005,195 3,011,690 3,121,215
Net addition (use) of
general revenues
(2,712,993) (2,749,024) (2,808,116) (2,942,745) (3,005,195) (3,011,690) (3,121,215)
2020 Capital Outlay
Funded in
General Fund
Budget
Funded Object
#6269 –
Repairs
Overlay Cobblestone Paths 9,000
2021 Capital Outlay
Funded in
General Fund
Budget
Funded Object
#6269 –
Repairs
Toro Sand Pro 28,000
Asphalt Trails & Courts 55,000
28,000 55,000
Building related capital outlay requests are to be included in Muni Building Fund
Vehicle Capital Outlay for vehicles now included in the VERF Fund
206
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
PARK MAINTENANCE
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 1,025,014 1,048,462 1,019,110 1,068,740 470,966 1,143,860 1,123,860 1,197,030 1,177,030
6112 - SALARY-SEASONAL TEMP 188,929 177,862 207,086 175,000 66,216 180,000 175,000 185,000 185,000
6113 - OVERTIME-REGULAR EMPLOYEES 61,924 51,128 56,585 52,000 45,491 53,000 53,000 55,000 55,000
6121 - INSURANCE CASH BENEFIT 3,600 4,680 4,320 2,160
6122 - COMP REQUEST -37,660 -33,661 -35,317 -10,000 -19,087 -10,000 -10,000 -10,000 -10,000
6123 - SALARY-OTHER 33,120 36,800 36,800 42,410 42,410
6124 - OVERTIME-SEASONAL TEMP 13 443 175 0
6105 - SALARIES AND WAGES 1,241,820 1,248,914 1,251,958 1,318,860 565,746 1,403,660 1,378,660 1,469,440 1,449,440
6138 - MEDICARE 16,947 17,412 17,362 19,125 7,810 20,500 20,500 21,450 21,450
6139 - FICA 72,462 74,450 74,238 78,880 33,395 84,725 84,725 88,500 88,500
6141 - PENSIONS-PERA 82,334 81,311 78,680 85,790 37,163 92,525 92,525 97,085 97,085
6142 - WORKERS COMPENSATION 35,642 49,442 52,004 57,170 23,285 62,625 62,625 68,815 68,815
6143 - UNEMPLOYMENT COMPENSATION 271
6144 - LONG-TERM DISABILITY INSURANCE 2,753 2,090 2,106 3,030 990 3,885 3,885 4,070 4,070
6145 - MEDICAL INSURANCE 201,239 220,612 237,514 254,160 102,367 255,470 255,470 271,835 271,835
6146 - DENTAL INSURANCE 18,308 19,918 19,487 9,391
6147 - LIFE INSURANCE-BASIC 99 99 98 48
6148 - LIFE INSURANCE-SUPP/DEPEND 3,054 5,003 5,423 2,965
6170 - EMPLOYEE PAID PREMIUMS -33,399 -47,394 -31,700 -13,302 -31,700 -31,700 -31,700 -31,700
6125 - EMPLOYEE BENEFITS 432,838 436,938 439,520 466,455 204,384 488,030 488,030 520,055 520,055
6100 - TOTAL PERSONNEL SERVICES 1,674,657 1,685,852 1,691,478 1,785,315 770,129 1,891,690 1,866,690 1,989,495 1,969,495
6210 - OFFICE SUPPLIES 475 328 739 100 155 100 100 100 100
6211 - SMALL TOOLS & EQUIPMENT 13,997 16,580 9,639 10,000 8,231 10,000 10,000 10,000 10,000
6212 - MOTOR FUELS/OILS 50,456 46,608 57,312 65,000 23,851 68,000 68,000 73,000 68,000
6213 - FERTILIZER 46,859 30,581 34,326 45,000 10,924 45,000 40,000 40,000 35,000
6214 - CHEMICALS 3,584 3,273 2,249 4,000 2,034 4,000 3,500 4,000 3,500
6215 - EQUIPMENT-PARTS 41,416 43,311 43,097 44,000 17,663 44,000 44,000 44,000 44,000
6216 - VEHICLES-TIRES/BATTERIES 9,267 7,161 6,817 9,000 6,968 9,000 8,000 9,000 8,000
6229 - GENERAL SUPPLIES 105,389 118,828 126,017 117,000 46,275 117,000 116,700 117,000 117,000
6205 - SUPPLIES 271,444 266,669 280,195 294,100 116,101 297,100 290,300 297,100 285,600
6235 - CONSULTANT SERVICES 1,038 686 1,017 0 439
6237 - TELEPHONE/PAGERS 10,751 10,353 10,866 11,000 5,514 11,000 11,000 11,000 11,000
6239 - PRINTING 0 167 135 0
6240 - CLEANING SERVICE/GARBAGE 21,598 24,625 26,007 23,000 6,009 23,000 23,000 25,000 25,000
6249 - OTHER CONTRACTUAL SERVICES 129,714 147,682 152,789 147,500 39,138 164,000 164,000 170,000 170,000
6230 - CONTRACTUAL SERVICES 163,102 183,512 190,815 181,500 51,100 198,000 198,000 206,000 206,000
6255 - UTILITIES-ELECTRIC 103,896 108,196 110,367 100,000 35,980 103,000 103,000 105,000 105,000
6256 - UTILITIES-NATURAL GAS 3,919 5,054 6,318 5,700 4,854 5,700 5,700 6,200 6,200
6257 - UTILITIES-PROPANE/WATER/SEWER 123,786 81,920 122,395 120,000 1,028 120,000 120,000 120,000 120,000
6250 - UTILITIES 231,600 195,171 239,080 225,700 41,862 228,700 228,700 231,200 231,200
6265 - REPAIRS-EQUIPMENT 12,574 7,678 9,665 15,000 2,409 15,000 13,000 15,000 13,000
6266 - REPAIRS-BUILDING 4,908 18,649 5,996 12,000 1,135 12,000 10,000 12,000 10,000
6269 - REPAIRS-OTHER 76,157 91,345 47,141 135,500 350 90,000 90,000 80,000 55,000
6260 - REPAIRS AND MAINTENA 93,639 117,672 62,802 162,500 3,894 117,000 113,000 107,000 78,000
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 596 1,859 2,570 3,000 610 3,000 2,000 3,000 2,000
6276 - SCHOOLS/CONFERENCES/EXP OTHER 0 24 320 1,700 0 1,700 1,700 1,700 1,700
6277 - MILEAGE/AUTO ALLOWANCE 0 0 162 0 0
6280 - DUES & SUBSCRIPTIONS 360 467 360 600 241 600 600 600 600
207
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
PARK MAINTENANCE
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6281 - UNIFORM/CLOTHING ALLOWANCE 9,739 11,158 11,376 13,000 6,548 13,000 12,000 13,000 12,000
6270 - TRNG/TRAVL/DUES/UNIF 10,695 13,508 14,788 18,300 7,399 18,300 16,300 18,300 16,300
6200 - TOTAL OPERATING COSTS 770,480 776,531 787,681 882,100 220,356 859,100 846,300 859,600 817,100
6310 - RENTAL EXPENSE 55,888 59,179 66,986 61,000 39,289 62,000 62,000 64,000 64,000
6333 - GENERAL-CASH DISCOUNTS -315 -108 -180 -106
6399 - OTHER CHARGES 160 280 100 0
6301 - OTHER EXPENDITURES 55,733 59,351 66,905 61,000 39,182 62,000 62,000 64,000 64,000
6300 - TOTAL OTHER EXPENDITURES 55,733 59,351 66,905 61,000 39,182 62,000 62,000 64,000 64,000
6601 - TOTAL DEPRECIATION 0 0 0 0
6600 - TOTAL DEPRECIATION 0 0 0 0
6735 - CAPITAL OUTLAY-OTHER IMPROVEME 55 14,339 13,723 40,000 10,872 0 0
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 4,312 0 9,329 0 0 0 0
6745 - VERF CHARGES 207,755 212,950 239,000 236,780 118,390 236,700 236,700 270,620 270,620
6701 - TOTAL CAPITAL OUTLAY 212,122 227,289 262,052 276,780 129,262 236,700 236,700 270,620 270,620
6700 - TOTAL CAPITAL OUTLAY 212,122 227,289 262,052 276,780 129,262 236,700 236,700 270,620 270,620
2,712,993 2,749,024 2,808,116 3,005,195 1,158,930 3,049,490 3,011,690 3,183,715 3,121,215
208
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 38: PARK MAINTENANCE - 1710
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Regular Employees 1,053,800 1,068,740 1,068,740 1,143,860 1,123,860 1,197,030 1,177,030
6112 Salary-Seasonal Temp 170,000 175,000 175,000 180,000 180,000 185,000 185,000
6113 Overtime - Reg 51,000 52,000 52,000 53,000 53,000 55,000 55,000
6122 Comp-Requested (10,000) (10,000) (10,000) (10,000) (10,000) (10,000) (10,000)
6123 Salaries - Other 32,785 33,120 33,120 36,800 36,800 42,410 42,410
6138 Medicare 18,960 19,125 19,125 20,500 20,500 21,450 21,450
6139 FICA 78,415 78,880 78,880 84,725 84,725 88,500 88,500
6141 Pension - PERA 85,320 85,790 85,790 92,525 92,525 97,085 97,085
6142 Work Comp Ins 55,425 57,170 57,170 62,625 62,625 68,815 68,815
6144 Long-term Disability Insurance 2,990 3,030 3,030 3,885 3,885 4,070 4,070
6145 Medical Insurance 243,300 254,160 254,160 255,470 255,470 271,835 271,835
6170 Employee Paid Premiums (31,700) (31,700) (31,700) (31,700) (31,700) (31,700)
Total 1,781,995 1,785,315 1,785,315 1,891,690 1,871,690 1,989,495 1,969,495
6210 OFFICE SUPPLIES
General 100 100 100 100 100 100 100
Total 100 100 100 100 100 100 100
6211 SMALL TOOL & EQUIPMENT
Tools & Misc Equip 11,500 10,000 10,000 10,000 10,000 10,000 10,000
Total 11,500 10,000 10,000 10,000 10,000 10,000 10,000
6212 MOTOR FUELS/OILS
57,000 65,000 65,000 68,000 63,000 73,000 68,000
Total 57,000 65,000 65,000 68,000 63,000 73,000 68,000
6213 FERTILIZER
51,000 45,000 45,000 45,000 40,000 40,000 35,000
Total 51,000 45,000 45,000 45,000 40,000 40,000 35,000
6214 CHEMICALS
5,000 4,000 4,000 4,000 3,500 4,000 3,500
Total 5,000 4,000 4,000 4,000 3,500 4,000 3,500
6215 EQUIPMENT - PARTS
Vehicle and Equipment Parts 36,000 36,000 36,000 36,000 36,000 36,000 36,000
Play Equipment Parts 3,000 3,000 3,000 3,000 3,000 3,000 3,000
Irrigation Parts 5,000 5,000 5,000 5,000 5,000 5,000 5,000
Total 44,000 44,000 44,000 44,000 44,000 44,000 44,000
6216 EQUIPMENT - TIRES/BATTERIES
Miscellaneous 10,000 9,000 9,000 9,000 8,000 9,000 8,000
Total 10,000 9,000 9,000 9,000 8,000 9,000 8,000
6229 GENERAL SUPPLIES - ATHLETIC FIELDS/COURTS
Athletic field paint 23,000 23,000 23,000 23,000 23,000 23,000 23,000
Athletic field chalk 2,500 2,500 2,500 2,500 2,500 2,500 2,500
Diamond Dry, Turface, Etc.2,500 2,500 2,500 2,500 2,500 2,500 2,500
Bases, plates, rubbers 3,000 3,000 3,000 3,000 3,000 3,000 3,000
Aglime 8,000 8,000 8,000 8,000 8,000 8,000 8,000
Mound clay 500 500 500 500 500 500 500
Fence Repair Material 500 500 500 500 500 500 500
Volleyball, Soccer, Tennis Nets 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Archery Bales 1,000 1,000 1,000 1,000 1,000 1,000 1,000
XTRA TURF FOR GOAL MOUTH REPAIR 3,500 3,500 3,500 3,500 3,500 3,500 3,500
Reduce to trend (1,000) (1,000) (300)
Total 45,500 44,500 44,500 45,500 45,200 45,500 45,500
GENERAL SUPPLIES - LANDSCAPE
Grass seed/seed mat 10,000 10,000 10,000 10,000 10,000 10,000 10,000
Topsoil/compost 4,000 4,000 4,000 4,000 4,000 4,000 4,000
Sod 2,000 2,000 2,000 2,000 2,000 2,000 2,000
Landscape Block/Timbers 5,000 5,000 5,000 5,000 5,000 5,000 5,000
Tree Trust and Scout Projects 10,000 10,000 10,000 9,000 9,000 9,000 9,000
Trees/shrubs, etc.12,000 12,000 12,000 10,000 10,000 10,000 10,000
Total 43,000 40,000 40,000 40,000 40,000 40,000 40,000
GENERAL SUPPLIES - PAINT
Paint, Stain, Varnish 7,000 7,000 7,000 7,000 7,000 7,000 7,000
Rollers, Brushes, Drop Cloths 2,500 2,500 2,500 2,500 2,500 2,500 2,500
Total 9,500 9,500 9,500 9,500 9,500 9,500 9,500
GENERAL SUPPLIES - BUILDINGS
Lumber and Metal for Repair of Rinks,
Buildings, Benches, Tables, etc.12,000 12,000 12,000 10,000 10,000 10,000 10,000
Total 12,000 10,000 10,000 10,000 10,000 10,000 10,000
GENERAL SUPPLIES - CLEANING
Soap, Disinfectants, Brooms, Toilet
Scrubbers, Mop Heads, Restroom
Paper Products 9,000 9,000 9,000 7,000 7,000 7,000 7,000
Total 9,000 9,000 9,000 7,000 7,000 7,000 7,000
209
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 38: PARK MAINTENANCE - 1710
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
GENERAL SUPPLIES - SHOP
Fasteners, Light Bulbs, Zip Ties,
Garbage Bags, Rags, Tape,
Sandpaper, Small Repair Parts,
Hardware 4,000 4,000 4,000 5,000 5,000 5,000 5,000
Total 4,000 4,000 4,000 5,000 5,000 5,000 5,000
6229 TOTAL GENERAL SUPPLIES - All Business 123,000 117,000 117,000 117,000 116,700 117,000 117,000
6237 TELEPHONE
Park buildings, foremen, superintendent 12,000 11,000 11,000 11,000 11,000 11,000 11,000
Total 12,000 11,000 11,000 11,000 11,000 11,000 11,000
6240 C. SERVICE/GARBAGE REMOVAL
Buildings - Trash, yard dumpster, landfill fees,
and yard waste 20,000 23,000 23,000 23,000 23,000 25,000 25,000
Total 20,000 23,000 23,000 23,000 23,000 25,000 25,000
6249 OTHER CONTRACTUAL SERVICES
Sentence to Service Contract Cost 14,500 15,000 15,000 15,500 15,500 15,750 15,750
Contract Weed Spraying 24,000 26,000 26,000 28,000 28,000 28,500 28,500
Contract Mowing of smaller parks 51,500 55,000 55,000 65,000 65,000 70,000 70,000
Diseased Tree Removal 26,000 18,000 18,000 20,000 20,000 20,000 20,000
Tree Trust 3,500 3,500 3,500 3,500 3,500 3,500 3,500
Irrigation, Maintenance Service for
Cobblestone Lake Park 27,000 28,000 28,000 30,000 30,000 30,250 30,250
Septic Pumping - Huntington Park 2,000 2,000 2,000 2,000 2,000 2,000 2,000
Total 148,500 147,500 147,500 164,000 164,000 170,000 170,000
6255 UTILITIES - ELECTRIC
Building, Athletic Field, Parking Lot,
Fountain and Walkway Lights 100,000 100,000 100,000 103,000 103,000 105,000 105,000
Total 100,000 100,000 100,000 103,000 103,000 105,000 105,000
6256 UTILITIES - NATURAL GAS
5,500 5,700 5,700 5,700 5,700
Total 5,500 5,700 5,700 5,700 5,700 6,200 6,200
6257 UTILITIES - OTHER
Water, Sewer 100,000 120,000 120,000 120,000 120,000 120,000 120,000
Add'l Service Cobblestone, Quarry Pt
Total 100,000 120,000 120,000 120,000 120,000 120,000 120,000
6265 REPAIRS - EQUIPMENT
Larger Outside Repairs 16,000 15,000 15,000 15,000 13,000 15,000 13,000
Total 16,000 15,000 15,000 15,000 13,000 15,000 13,000
6266 REPAIRS - BUILDINGS
Outside Trade Contractors -
Heating/Cooling, Electrical
and other Contractual Repairs 12,000 12,000 12,000 12,000 10,000 12,000 10,000
Total 12,000 12,000 12,000 12,000 10,000 12,000 10,000
6269 REPAIRS - OTHER
Cement replacements Kelley & JCRPE gazebos 13,500 13,500
Overlay Cobblestone Paths 90,000 90,000
Electric locks on restroom buildings (5)- - 20,000 -
Irrigation back-up pump - JCRPW & Quarry Pt 5,000 -
Backstop replacement Valley Middle 1,2,3 &4 60,000 60,000
Crack-fill and chip seal all JCRPW Lots 60,000 60,000
Upgrade Backstop - Quarry Point Park #4 25,000 - -
Re-build Backstops on JCRPW 6 & 7 30,000
asphalt trails and basketball courts 45,000 55,000 55,000
Replace Sign @ JCRP W Teen Center 2,000 2,000
Total 100,000 135,500 135,500 90,000 90,000 80,000 55,000
6275 SCHOOL/CONF/EXP - LOCAL
2,500 3,000 3,000 3,000 2,000 3,000 2,000
Total 2,500 3,000 3,000 3,000 2,000 3,000 2,000
6276 SCHOOL/CONF/EXP - OTHER
Park Conf. - Superintendent - 1,700 1,700 1,700 1,700 1,700 1,700
Sports Turf Managers National - - -
Total - 1,700 1,700 1,700 1,700 1,700 1,700
6280 DUES & SUBSCRIPTIONS
MPSA, MRPA, STMA, MNLA 600 600 600 600 600 600 600
Total 600 600 600 600 600 600 600
6281 UNIFORM/CLOTHING ALLOWANCE
Uniform/Boots/Safety Equip (winter boots)12,000 13,000 13,000 13,000 12,000 13,000 12,000
Total 12,000 13,000 13,000 13,000 12,000 13,000 12,000
210
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 38: PARK MAINTENANCE - 1710
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6310 RENTAL EXPENSE
Miscellaneous and Portable Commodes 18,350 19,000 19,000 19,000 19,000 19,000 19,000
Mower Leasing 39,200 42,000 42,000 43,000 43,000 45,000 45,000
Total 57,550 61,000 61,000 62,000 62,000 64,000 64,000
6735 CAPITAL OUTLAY - OTHER IMP
Up-grade skate park equipment 5,000
Re-build Valley Middle Rink 13,000
Valley Middle School - School Share (6,500)
Re-roof Teen Center Building - -
Kelley Park power/landscape/rotory clock - -
Lighting updates for JCRPE complex (LED)- -
Construct JCRPW Pickleball Courts - -
Remodel JCRPE Concessions 40,000 40,000
Total 11,500 40,000 40,000 - - - -
6740 CAPITAL OUTLAY - OTHER ITEMS
Replace #216 T Trailer (1989)8,000
Heavy duty turf roller for renovation work 6,000
Heavy duty 3pt tiller 7,000
Puppet Wagon Trailer 9,000
Single axel spreader
Total 30,000 - - - - - -
6745 VEHICLE REPLACEMENT-VERF
VERF-Vehicle Replacement Charges 231,000 236,780 236,780 236,700 236,700 242,620 242,620
Replace #251 Snowblower
Replace #253 Liner 2015 Toro Workman HDX-D Utility Cart
Replace #259 2010 Toro Workman
FLEET ADDITIONS:
Toro SandPro 28,000 28,000
Total 231,000 236,780 236,780 236,700 236,700 270,620 270,620
Total Net of Personnel 1,160,750 1,219,880 1,219,880 1,157,800 1,140,000 1,194,220 1,151,720
TOTAL EXPENSES 2,942,745 3,005,195 3,005,195 3,049,490 3,011,690 3,183,715 3,121,215
211
Notes:
212
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 39 1800 Recreation
Programs
DESCRIPTION OF ACTIVITY
The recreation programs budget includes a number of general recreation programs,
such as Summer Playground, Puppet Theatre, Outdoor Skating/Warminghouses,
Redwood for Teens, Youth, Teen, Adult and Family Recreation Programs, etc.
Provide fun, learning situations where parents and children learn and experience
together. Some programs focus on adults and/or children as individuals, while other
classes provide the opportunity to build close family/parent/child relationships while
providing social interactions with folks with similar interests and goals.
Recreation programs provide a service that contributes to the social, physical,
educational, mental, emotional, cultural and general well-being of the community and its
people. By providing these services the department strives to provide adequate
physical facilities and program opportunities, which encourage people of the community
to become more self-sustaining in their leisure.
OBJECTIVES FOR 2020 and 2021
Continue to offer a variety of programs for all age segments in a cost-effective manner.
Evaluate program offerings and introduce new activites/events. Evaluate warminghouse
locations and hours.
PERFORMANCE MEASURES/EFFECTIVENESS/EFFICIENCY:
After Action Reports with attendance, revenue and expenditure figures are completed
for each program offered, each season. Recommendations for each program are
documented. The program is dropped if it is determined to be less successful. The
program is continued if it is very successful, well attended or worthwhile to our mission,
or if implemented changes can make it successful.
213
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Adopted Projected Projected
Item 2016
2017
2018
2019
2020
2021
Playground Program Participants 3,045 2,451 2,924 3,100 3,200 3,300
Teen Center Attendance 4,440 2,158 1,470 1,200 1,200 1,000
Freedom Days Fun Run Participants
(2 & 5 Milers)
430 415 554 550 575 600
Freedom Days Fun Run Participants
(1/2 Milers)
111 124 147 140 140 150
Puppet Wagon Attendance 4,607 5,375 4,006 5,400 5,400 5,500
Summary Budget
Department 39 - Recreation Programs
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
4350 Summer Playground 12,736 8,117 10,796 17,300 17,300 17,300 17,500
4351 Pre School Programs 26,515 37,588 54,526 31,600 37,000 43,000 45,000
4352 Teen Programs - - - 5,000 - -
4358 Vending Commissions 2,454 1,842 1,694 3,300 2,800 2,800 3,000
5126 Rentals - Fields 50,426 51,921 80,345 48,400 61,600 61,600 70,000
5130 Rentals - JC Activity Ctr 374 1,011 1,284 1,000 - 5,000 7,000
5199 Rentals - Other 7,349 9,636 6,598 8,100 7,000 7,000 7,000
99,854 110,115 155,243 109,700 130,700 136,700 149,500
Expenditures:
Salaries & Wages 122,595 115,939 100,618 130,980 108,100 106,000 108,000
Emp. Benefits 18,406 16,844 14,661 19,950 20,150 16,480 17,035
Supplies 10,843 10,133 9,579 12,125 10,900 10,400 10,400
Contractual Serv.17,496 18,905 13,760 9,875 9,875 16,300 16,600
Repairs & Maint.129 - 300 1,500 1,000 500 500
Training/Travel/Dues 1,493 1,355 1,347 1,750 1,870 1,720 1,720
Other Exp.5,548 3,609 3,411 10,800 11,500 7,700 7,700
VISA/MC Charges - - - - - -
Items for resale 361 637 783 - - - -
Capital outlay - - - - - -
Total Exp 176,871 167,423 144,458 186,980 163,395 159,100 161,955
Net addition to (use of)
general revenues
(77,017) (57,308) 10,785 (77,280) (32,695) (22,400) (12,455)
2020 CAPITAL OUTLAY
None
2021 CAPITAL OUTLAY
214
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
RECREATION PROGRAMS
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6111 - SALARY PART-TIME 54,340 36,172 0 57,000 0 0 0
6112 - SALARY-SEASONAL TEMP 68,255 79,710 100,615 49,000 34,115 106,000 106,000 108,000 108,000
6123 - SALARY-OTHER 2,100 0 0
6124 - OVERTIME-SEASONAL TEMP 0 57 3 0
6105 - SALARIES AND WAGES 122,595 115,939 100,618 108,100 34,115 106,000 106,000 108,000 108,000
6138 - MEDICARE 1,778 1,681 1,459 1,900 495 1,540 1,540 1,565 1,565
6139 - FICA 7,601 7,188 6,238 8,130 2,115 6,570 6,570 6,695 6,695
6141 - PENSIONS-PERA 5,084 3,331 2,766 4,435 518 3,675 3,675 3,750 3,750
6142 - WORKERS COMPENSATION 3,943 4,643 4,198 5,685 1,465 4,695 4,695 5,025 5,025
6143 - UNEMPLOYMENT COMPENSATION 35
6125 - EMPLOYEE BENEFITS 18,406 16,844 14,661 20,150 4,628 16,480 16,480 17,035 17,035
6100 - TOTAL PERSONNEL SERVICES 141,001 132,783 115,279 128,250 38,743 122,480 122,480 125,035 125,035
6210 - OFFICE SUPPLIES 229 0 68 300 0 300 300 300 300
6211 - SMALL TOOLS & EQUIPMENT 0 0 0 500 1,009 500 0 500 0
6215 - EQUIPMENT-PARTS 93 151 79 100 388 100 100 100 100
6216 - VEHICLES-TIRES/BATTERIES 173 0 0
6229 - GENERAL SUPPLIES 10,522 9,809 9,432 10,000 2,858 10,000 10,000 10,000 10,000
6205 - SUPPLIES 10,843 10,133 9,579 10,900 4,255 10,900 10,400 10,900 10,400
6237 - TELEPHONE/PAGERS 1,002 960 476 1,000 0 1,000 1,000 1,000 1,000
6239 - PRINTING 321 505 0 725 0 725 500 500 500
6240 - CLEANING SERVICE/GARBAGE 696 696 947 700 251 700 700 1,000 1,000
6249 - OTHER CONTRACTUAL SERVICES 15,476 16,744 12,337 7,450 3,298 14,100 14,100 14,100 14,100
6230 - CONTRACTUAL SERVICES 17,496 18,905 13,760 9,875 3,549 16,525 16,300 16,600 16,600
6265 - REPAIRS-EQUIPMENT 129 0 249 1,000 0 1,000 500 1,000 500
6266 - REPAIRS-BUILDING 0 0 51 0 0
6260 - REPAIRS AND MAINTENA 129 0 300 1,000 0 1,000 500 1,000 500
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 210 189 230 220 0 220 220 220 220
6277 - MILEAGE/AUTO ALLOWANCE 761 705 804 950 54 900 900 900 900
6280 - DUES & SUBSCRIPTIONS 0 0 0 0 0
6281 - UNIFORM/CLOTHING ALLOWANCE 522 462 312 700 326 700 600 700 600
6270 - TRNG/TRAVL/DUES/UNIF 1,493 1,355 1,347 1,870 379 1,820 1,720 1,820 1,720
6200 - TOTAL OPERATING COSTS 29,962 30,394 24,985 23,645 8,183 30,245 28,920 30,320 29,220
6310 - RENTAL EXPENSE 2,740 1,420 1,645 1,500 0 2,700 2,700 2,700 2,700
6333 - GENERAL-CASH DISCOUNTS -11 -21 -4 0
6399 - OTHER CHARGES 2,819 2,210 1,770 10,000 5 10,000 5,000 10,000 5,000
6301 - OTHER EXPENDITURES 5,548 3,609 3,411 11,500 5 12,700 7,700 12,700 7,700
6300 - TOTAL OTHER EXPENDITURES 5,548 3,609 3,411 11,500 5 12,700 7,700 12,700 7,700
6401 - EXPENDITURES 0 0 0 0
6400 - TOTAL EXPENDITURES 0 0 0 0
6540 - TAXABLE MISC FOR RESALE 361 637 783 0 415
6501 - TAXABLE/NON-TAXABLE MISC RESAL 361 637 783 0 415
6500 - TOTAL EXPENDITURES 361 637 783 0 415
6735 - CAPITAL OUTLAY-OTHER IMPROVEME 0 0 0
6701 - TOTAL CAPITAL OUTLAY 0 0 0
6700 - TOTAL CAPITAL OUTLAY 0 0 0
215
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
RECREATION PROGRAMS
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
176,871 167,423 144,458 163,395 47,345 165,425 159,100 168,055 161,955
216
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 39: RECREATION PROGRAMS - 1800
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6111 Salary-Parttime 57,350 57,000 57,000
6112 Salary-Seasonal Temp 72,000 49,000 49,000 106,000 106,000 108,000 108,000
6123 Salary-Other 1,630 2,100 2,100
6138 Medicare 1,900 1,900 1,900 1,540 1,540 1,565 1,565
6139 FICA 8,120 8,130 8,130 6,570 6,570 6,695 6,695
6141 Pension - PERA 4,425 4,435 4,435 3,675 3,675 3,750 3,750
6142 Work Comp 5,505 5,685 5,685 4,695 4,695 5,025 5,025
Position Changes
Total 150,930 128,250 128,250 122,480 122,480 125,035 125,035
6210 OFFICE SUPPLIES
425 300 300 300 300 300 300
Total 425 300 300 300 300 300 300
6211 SMALL TOOLS & EQUIPMENT
775 500 500 500 - 500 -
Total 775 500 500 500 - 500 -
6215 EQUIPMENT/PARTS
100 100 100 100 100 100 100
Total 100 100 100 100 100 100 100
6229 GENERAL SUPPLIES
Programs - Puppet Wagon 725 1,000 1,000 1,000 1,000 1,000 1,000
Programs -Teen 2,200 1,500 1,500 1,000 1,000 1,000 1,000
Programs - Special Events 4,850 4,500 4,500 5,500 5,500 5,500 5,500
Programs - Summer Playground 2,450 2,000 2,000 2,000 2,000 2,000 2,000
Programs - Preschool Gym 600 1,000 1,000 500 500 500 500
Total 10,825 10,000 10,000 10,000 10,000 10,000 10,000
6237 TELEPHONE
1,000 1,000 1,000 1,000 1,000 1,000 1,000
Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000
6239 PRINTING/PUBLISHING
Flyers and Posters - Fun Run 725 725 725 725 500 500 500
Total 725 725 725 725 500 500 500
6240 GARBAGE/CLEANING SERVICES
700 700 700 700 700 1,000 1,000
Total 700 700 700 700 700 1,000 1,000
6249 OTHER CONTRACTUAL SERVICES
Programs - Fun Run 1,550 1,550 1,550 1,500 1,500 1,500 1,500
Programs - Playground Bus 3,100 3,100 3,100 3,000 3,000 3,000 3,000
Programs - Other 800 800 800
Other 2,000 2,000 2,000 9,600 9,600 9,600 9,600
Total 7,450 7,450 7,450 14,100 14,100 14,100 14,100
6265 REPAIRS - EQUIPMENT
Teen Center Equip 1,050 550 550 500 250 250 250
Puppet Wagon 450 450 450 500 250 750 250
Reduce to Trend - - - - - - -
Total 1,500 1,000 1,000 1,000 500 1,000 500
6275 SCHOOL/CONF/EXP - LOCAL
MRPA Summer Lead Workshop 200 220 220 220 220 220 220
Total 200 220 220 220 220 220 220
6277 MILEAGE ALLOWANCE
Summer Playground Staff 850 950 950 900 900 900 900
Total 850 950 950 900 900 900 900
6281 UNIFORM/CLOTHING ALLOWANCE
Staff Shirts - Summer Playground/Puppetee 400 600 600 600 500 600 500
Staff Shirts - Teens 300 100 100 100 100 100 100
Reduce to Trend - - - - - - -
Total 700 700 700 700 600 700 600
6310 RENTAL EXPENSE
Portable Toilets 2,600 1,500 1,500 2,700 2,700 2,700 2,700
Total 2,600 1,500 1,500 2,700 2,700 2,700 2,700
6399 OTHER CHARGES
Outing Fees - ADA Interpreter/Aid 4,600 4,600 4,600 4,600 4,600 4,000 4,000
Outing Fees - Teens 600 5,600 5,600 5,000 5,000 3,000 3,000
Outing Fees - Summer Playground 3,000 3,000 3,000 3,000 3,000 3,000 3,000
Trend Reduction - (3,200) (3,200) (2,600) (7,600) - (5,000)
Total 8,200 10,000 10,000 10,000 5,000 10,000 5,000
Total Net of Personnel 36,050 35,145 35,145 42,945 36,620 43,020 36,920
TOTAL EXPENSES 186,980$ 163,395$ 163,395$ 165,425$ 159,100$ 168,055$ 161,955$
217
Notes:
218
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 40 1930 Redwood Pool
DESCRIPTION OF ACTIVITY
The Redwood facility continues to be the heart of summer activity in the Southwest
corner of Apple Valley. The Pool performs a vital service to this community, a fun safe
place for kids to go each day.
The Redwood Outdoor Pool is located in Redwood Park and is operated by the Parks
and Recreation Department as a general fund recreational facility. It contains two pools,
a leisure pool with depths running from three to twelve feet and features a diving board
and a climbing wall. The smaller wading pool is appropriate for young children, with a
water depth of 18 inches. The capacity of the facility is 300 people. Redwood Pool is
also the primary teaching facility for the city’s American Red Cross “Learn to Swim”
program, providing instruction to children and adults in swimming and water safety
community wide. During weeknights, after swimming lessons, and during mornings and
weekend nights, “exclusive use” rentals are offered to the public. These rentals have
become very popular, especially on weekend nights. The concession operation serves a
variety of snack foods, drinks and treats.
MAJOR OBJECTIVES FOR 2020
Evaluate pool and building use to ensure they are being used efficiently and providing a
good service to the community
MAJOR OBJECTIVES FOR 2021
Evaluate pool and building use along with operating and capital expenses to ensure the
facility is viable and remains an asset to the community.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2016 2017 2018 2019 2020 2021
Open Swim Attendance 7,245 6,161 4,756 5,500 5,500 5,500
Swim Lesson Registrations 312 254 310 320 330 350
Exclusive Use Pool Rentals 55 48 40 50 50 50
Exclusive Use Room Rentals 85 10 0 0 0 0
Regular Status
Personnel Schedule –FTE’s
Actual Actual Actual Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Sr. Building Attendant .30 .30 .0 0 0 0
Custodian .25 .25 .25 .25 .25 .25
219
Temporary Status
Personnel Schedule –
(Hours by position Part Time)
Actual Actual Actual Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Pool Manager 1,096 1,170 935 1,170 1,100 1,200
WSI 2,185 448 652 448 650 650
Lifeguard 1,527 3,150 3,170 3,150 3,150 3,300
Pool/Concess. Attendant 324 600 197 600 300 400
Maintenance/Janitorial N/A 40 40 40 40 40
Summary Budget
Department 40 - Redwood Pool
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Public Swimming 33,912 29,950 32,229 33,000 31,000 31,000 31,000
Swim Lessons 15,677 14,149 20,125 20,600 20,600 20,600 20,600
Concessions 7,273 5,870 5,179 8,000 8,000 8,000 8,000
Rentals 14,624 1,054 41 - - - -
71,486 51,023 57,574 61,600 59,600 59,600 59,600
Expenditures:
Salaries & Wages 64,277 56,112 59,938 57,300 58,300 58,500 59,500
Emp. Benefits 7,359 6,529 7,032 6,795 6,970 7,065 7,325
Supplies 2,188 3,767 2,966 7,150 7,300 7,300 7,350
Contractual Serv.18,181 11,646 16,111 16,500 34,450 18,550 19,450
Utilities 3,999 5,152 4,180 4,500 4,500 4,500 4,500
Repairs & Maint.1,267 2,079 4,678 4,500 3,500 3,500 5,000
Training/Travel/Dues 2,834 2,777 3,295 2,925 3,350 3,350 3,550
Other Exp.110 571 101 300 300 300 300
VISA / MC Charges 795 1,128 1,233 700 800 800 1,200
Items for Resale 3,460 3,071 3,018 4,000 4,000 4,000 4,000
Capital Outlay - 7,877 7,253 - 50,000 5,000 -
Total Exp 104,470 100,709 109,805 104,670 173,470 112,865 112,175
Net addition to (use of)
general revenues
(32,984) (49,686) (52,231) (43,070) (113,870) (53,265) (52,575)
2020 CAPITAL OUTLAY
Diving Board Replacement $ 5,000
2021 CAPITAL OUTLAY
None
220
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
REDWOOD POOL
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 35 0 0 0
6111 - SALARY PART-TIME 177 0 0 0
6112 - SALARY-SEASONAL TEMP 63,716 55,707 58,690 58,000 11,222 58,000 58,000 59,000 59,000
6114 - OVERTIME PART-TIME EMPLOYEES 0 0 0
6124 - OVERTIME-SEASONAL TEMP 348 405 1,249 300 0 500 500 500 500
6105 - SALARIES AND WAGES 64,277 56,112 59,938 58,300 11,222 58,500 58,500 59,500 59,500
6138 - MEDICARE 932 814 869 845 163 845 845 865 865
6139 - FICA 3,985 3,479 3,716 3,615 696 3,625 3,625 3,690 3,690
6141 - PENSIONS-PERA 15 10 0 0 62
6142 - WORKERS COMPENSATION 2,427 2,227 2,447 2,510 599 2,595 2,595 2,770 2,770
6143 - UNEMPLOYMENT COMPENSATION 732
6125 - EMPLOYEE BENEFITS 7,359 6,529 7,032 6,970 2,253 7,065 7,065 7,325 7,325
6100 - TOTAL PERSONNEL SERVICES 71,636 62,641 66,971 65,270 13,475 65,565 65,565 66,825 66,825
6210 - OFFICE SUPPLIES 6 90 132 45
6211 - SMALL TOOLS & EQUIPMENT 0 44 105 800 0 800 800 850 850
6214 - CHEMICALS 0 0 0 100 194 100 100 100 100
6215 - EQUIPMENT-PARTS 252 54 342 1,400 188 1,400 1,400 1,400 1,400
6229 - GENERAL SUPPLIES 1,930 3,579 2,387 5,000 2,060 5,000 5,000 5,000 5,000
6205 - SUPPLIES 2,188 3,767 2,966 7,300 2,487 7,300 7,300 7,350 7,350
6235 - CONSULTANT SERVICES 176 16,000 0 0 0
6237 - TELEPHONE/PAGERS 942 1,106 1,003 950 440 950 950 1,200 1,200
6239 - PRINTING 231 244 350 350 0 350 350 350 350
6240 - CLEANING SERVICE/GARBAGE 850 525 0 450 0 550 550 600 600
6249 - OTHER CONTRACTUAL SERVICES 16,158 9,771 14,582 16,700 234 16,700 16,700 17,300 17,300
6230 - CONTRACTUAL SERVICES 18,181 11,646 16,111 34,450 674 18,550 18,550 19,450 19,450
6256 - UTILITIES-NATURAL GAS 3,999 5,152 4,180 4,500 1,838 4,500 4,500 4,500 4,500
6250 - UTILITIES 3,999 5,152 4,180 4,500 1,838 4,500 4,500 4,500 4,500
6265 - REPAIRS-EQUIPMENT 867 1,808 2,255 2,000 766 2,000 2,000 3,000 2,500
6266 - REPAIRS-BUILDING 0 271 2,423 1,500 275 1,500 1,500 3,000 2,500
6269 - REPAIRS-OTHER 400 0 0 0
6260 - REPAIRS AND MAINTENA 1,267 2,079 4,678 3,500 1,041 3,500 3,500 6,000 5,000
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 200 290 99 300 425 300 300 300 300
6277 - MILEAGE/AUTO ALLOWANCE 0 0 0 50 0 50 50 50 50
6280 - DUES & SUBSCRIPTIONS 1,821 1,495 1,566 2,000 680 2,000 2,000 2,000 2,000
6281 - UNIFORM/CLOTHING ALLOWANCE 813 992 1,630 1,000 1,080 1,000 1,000 1,200 1,200
6270 - TRNG/TRAVL/DUES/UNIF 2,834 2,777 3,295 3,350 2,185 3,350 3,350 3,550 3,550
6200 - TOTAL OPERATING COSTS 28,469 25,419 31,230 53,100 8,224 37,200 37,200 40,850 39,850
6310 - RENTAL EXPENSE 0 0 0 0 0
6333 - GENERAL-CASH DISCOUNTS 0 -1 -9 -2
6351 - VISA/BANK CHARGES 795 1,128 1,233 300 450 300 300 300 300
6399 - OTHER CHARGES 110 574 110 800 100 800 800 1,200 1,200
6301 - OTHER EXPENDITURES 905 1,701 1,334 1,100 549 1,100 1,100 1,500 1,500
6300 - TOTAL OTHER EXPENDITURES 905 1,701 1,334 1,100 549 1,100 1,100 1,500 1,500
6401 - EXPENDITURES 0 0 0 0 0
6400 - TOTAL EXPENDITURES 0 0 0 0 0
6540 - TAXABLE MISC FOR RESALE 3,460 3,071 3,018 4,000 958 4,000 4,000 4,000 4,000
221
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
REDWOOD POOL
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6501 - TAXABLE/NON-TAXABLE MISC RESAL 3,460 3,071 3,018 4,000 958 4,000 4,000 4,000 4,000
6500 - TOTAL EXPENDITURES 3,460 3,071 3,018 4,000 958 4,000 4,000 4,000 4,000
6735 - CAPITAL OUTLAY-OTHER IMPROVEME 0 0 0 0 0 5,000 5,000
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 7,877 7,253 50,000 2,622 0 0
6701 - TOTAL CAPITAL OUTLAY 0 7,877 7,253 50,000 2,622 5,000 5,000
6700 - TOTAL CAPITAL OUTLAY 0 7,877 7,253 50,000 2,622 5,000 5,000
104,470 100,709 109,805 173,470 25,828 112,865 112,865 113,175 112,175
222
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 40: REDWOOD POOL - 1930
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6112 Salary-Seasonal Temp 57,000 58,000 58,000 58,000 58,000 59,000 59,000
6114 Overtime - Temp - - -
6124 Overtime - Seasonal Temp 300 300 300 500 500 500 500
6138 Medicare 830 845 845 845 845 865 865
6139 FICA 3,555 3,615 3,615 3,625 3,625 3,690 3,690
6142 Work Comp Ins 2,410 2,510 2,510 2,595 2,595 2,770 2,770
6145 Hospital & Life Insurance
Total 64,095 65,270 65,270 65,565 65,565 66,825 66,825
6211 SMALL TOOL & EQUIPMENT
Snack Bar Equipment 550 800 800 800 800 850 850
Total 550 800 800 800 800 850 850
6214 CHEMICALS
Misc Chemicals 100 100 100 100 100 100 100
Total 100 100 100 100 100 100 100
6215 EQUIPMENT - PARTS
Miscellaneous 1,400 1,400 1,400 1,400 1,400 1,400 1,400
Total 1,400 1,400 1,400 1,400 1,400 1,400 1,400
6229 GENERAL SUPPLIES
Lifeguard Equipment 5,100 5,000 5,000 5,000 5,000 5,000 5,000
AEC - - -
Total 5,100 5,000 5,000 5,000 5,000 5,000 5,000
6235 CONSULTANT SERVICES
Technical Assistance - Redesign - 16,000 16,000
Total - 16,000 16,000 - - - -
6237 TELEPHONES
1,000 950 950 950 950 1,200 1,200
Total 1,000 950 950 950 950 1,200 1,200
6239 PRINTING/PUBLISHING
Pool Passes, Flyers 350 350 350 350 350 350 350
Total 350 350 350 350 350 350 350
6240 CLEANING/GARBAGE SERVICE
Miscellaneous 450 450 450 550 550 600 600
Total 450 450 450 550 550 600 600
6249 OTHER CONTRACTUAL SERVICES
Water Management Program 13,500 13,825 13,825 15,500 15,500 16,000 16,000
When I Work Fees 200 1,875 1,875 200 200 300 300
WiFi 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Total 14,700 16,700 16,700 16,700 16,700 17,300 17,300
6256 UTILITIES - NATURAL GAS
4,500 4,500 4,500 4,500 4,500 4,500 4,500
Total 4,500 4,500 4,500 4,500 4,500 4,500 4,500
6265 REPAIRS - EQUIPMENT
Pumps, Filters, Wiring and Lights 3,000 2,000 2,000 2,000 2,000 3,000 2,500
Total 3,000 2,000 2,000 2,000 2,000 3,000 2,500
6266 REPAIRS - BUILDING
General Items 1,500 1,500 1,500 1,500 1,500 3,000 2,500
Total 1,500 1,500 1,500 1,500 1,500 3,000 2,500
6275 SCHOOL/CONF/EXP - LOCAL
First Aid Training, Lifeguard Certif.300 300 300 300 300 300 300
Total 300 300 300 300 300 300 300
6277 MILEAGE ALLOWANCE
Mileage - Pool staff 75 50 50 50 50 50 50
Total 75 50 50 50 50 50 50
6280 DUES & SUBSCRIPTIONS
Misc and Red Cross Fees 1,550 2,000 2,000 2,000 2,000 2,000 2,000
Total 1,550 2,000 2,000 2,000 2,000 2,000 2,000
6281 UNIFORM/CLOTHING ALLOWANCE
Swim Suits & Attendant/Lifeguard Shirts 1,000 1,000 1,000 1,000 1,000 1,200 1,200
Redwood Bldg Attendants
Total 1,000 1,000 1,000 1,000 1,000 1,200 1,200
6310 RENTAL EXPENSE
As Needed - - -
Total - - - - - - -
6399 OTHER CHARGES
Miscellaneous 300 300 300 300 300 300 300
Total 300 300 300 300 300 300 300
6351 VISA / MC CHARGES
700 800 800 800 800 1,200 1,200
Total 700 800 800 800 800 1,200 1,200
6540 TAXABLE MISC FOR RESALE
Concession Operation Product 4,000 4,000 4,000 4,000 4,000 4,000 4,000
Total 4,000 4,000 4,000 4,000 4,000 4,000 4,000
223
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 40: REDWOOD POOL - 1930
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6735 CAPITAL OUTLAY - OTHER IMPROV
Redwood Building Improvements - - -
Teen Center Improvements - -
Diving Board Replacement - - - 5,000 5,000
Total - - - 5,000 5,000 - -
6740 CAPITAL OUTLAY - MACH/EQ/OTHER
Boiler - -
Fencing 40,000 40,000
Drain Cover Replacement - 10,000 10,000
Total - 50,000 50,000 - - - -
Total Net of Personnel 40,575 108,200 108,200 47,300 47,300 46,350 45,350
TOTAL EXPENSES 104,670$ 173,470$ 173,470$ 112,865$ 112,865$ 113,175$ 112,175$
224
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 41 1845 Recreation Self-
Supported
Programs
DESCRIPTION OF ACTIVITY
The self-supported programs are those that have greater revenue than expenses.
Examples include Adult Athletic Leagues, Adult Open Gym Programs, Youth Camps,
and Pre-School Programs.
MAJOR OBJECTIVES FOR 2020 and 2021
Continue to evaluate trends in adult athletics and preschool classes to proactively
promote recreational opportunities to help people of the community achieve fuller,
happier, more harmonious and effective lives.
Offer additional adult athletic leagues in current trend areas. Expand on popular
camp offerings to have more week long programs for youth.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2016 2017 2018 2019 2020 2021
Indoor Open Volleyball Participants 7446 7454 6740 8300 8300 8000
Indoor Open Pickleball Participants 3810 3638 5135 4100 4300 5000
Adult Athletic Softball League Teams 164 164 148 145 140 138
Adult Athletic Basketball League Teams 23 14 14 16 16 16
Adult Athletic Volleyball League Teams 292 314 304 315 320 325
Adult Athletic Whiffleball League Teams 7 7 9 10 10 10
Adult Athletic Kickball League Teams 15 16 14 16 16 16
Temporary Status
Personnel Schedule –
(Hours by Position- Part Time)
Actual Adopted Actual Proposed Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Recreation Attendant 150 150 150 150 150 150
Rec Program Instructor 325 325 351 385 385 385
Facility Supervisor 625 625 932 400 300 300
Volleyball Attendant 700 700 571 700 700 700
Preschool Instructor 845 845 716 845 845 845
Concession Attendant 575 575 621 650 650 650
Basketball Scorekeeper 170 170 64 150 150 150
Youth/Adult Program Instructor 1,146 1,047 1,100 655 655 655
225
Summary Budget
Department 41 - Recreation Self-Supported Programs
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Rec User Fees 65,671 58,801 57,638 79,000 79,000 79,000 79,000
Rec League Entry fees 160,073 159,791 148,154 165,000 163,000 163,000 163,000
JCRP Concessions Sales 8,328 9,827 9,081 5,400 14,000 14,000 14,000
234,072 228,419 214,873 249,400 256,000 256,000 256,000
Expenditures:
Salaries & Wages 64,757 53,007 46,941 58,620 58,250 50,000 51,000
Emp. Benefits 9,135 7,798 7,854 7,595 7,550 6,040 6,275
Supplies 36,655 27,463 30,803 38,090 34,650 32,350 32,350
Contractual Serv.86,813 91,707 98,882 80,700 86,500 94,500 100,400
Repairs & Maint.- - 491 300 - - -
Training/Travel/Dues 976 1,625 857 1,870 1,970 1,945 1,770
Other Exp.4,101 6,479 6,059 8,250 7,400 7,400 7,300
Items for resale 3,875 2,978 4,866 5,500 4,500 4,500 4,500
Capital outlay -
Total Exp 206,311 191,057 196,754 200,925 200,820 196,735 203,595
Net addition to (use of)
general revenues
27,761 37,362 18,119 48,475 55,180 59,265 52,405
2020 CAPITAL OUTLAY
None
2021 CAPITAL OUTLAY
None
226
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
RECREATION SELF-SUPPORTED PROG
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 0 150 0 0 0
6111 - SALARY PART-TIME 2,644 971 0 8,000 0 0 0
6112 - SALARY-SEASONAL TEMP 61,943 51,816 46,941 50,000 18,776 50,000 50,000 51,000 51,000
6113 - OVERTIME-REGULAR EMPLOYEES 169 0 0 0
6114 - OVERTIME PART-TIME EMPLOYEES 0 0 0 0 0 0 0
6123 - SALARY-OTHER 250 0 0
6124 - OVERTIME-SEASONAL TEMP 0 70 0 0
6105 - SALARIES AND WAGES 64,757 53,007 46,941 58,250 18,776 50,000 50,000 51,000 51,000
6138 - MEDICARE 939 769 681 840 272 725 725 740 740
6139 - FICA 4,015 3,286 2,910 3,595 1,164 3,100 3,100 3,160 3,160
6141 - PENSIONS-PERA 2,343 1,625 2,297 600 752 0 0
6142 - WORKERS COMPENSATION 1,838 2,119 1,966 2,515 844 2,215 2,215 2,375 2,375
6125 - EMPLOYEE BENEFITS 9,135 7,798 7,854 7,550 3,032 6,040 6,040 6,275 6,275
6100 - TOTAL PERSONNEL SERVICES 73,892 60,806 54,795 65,800 21,808 56,040 56,040 57,275 57,275
6211 - SMALL TOOLS & EQUIPMENT 12 0 0 800 0 1,000 500 1,000 500
6215 - EQUIPMENT-PARTS 0 0 100 0
6229 - GENERAL SUPPLIES 36,643 27,463 30,703 33,850 14,836 33,850 31,850 33,850 31,850
6205 - SUPPLIES 36,655 27,463 30,803 34,650 14,836 34,850 32,350 34,850 32,350
6235 - CONSULTANT SERVICES 60,690 60,122 56,213 64,100 19,467 64,100 62,100 64,000 62,000
6239 - PRINTING 1,003 1,004 1,416 2,200 1,187 2,200 2,200 2,200 2,200
6240 - CLEANING SERVICE/GARBAGE 36 0 27 95
6249 - OTHER CONTRACTUAL SERVICES 25,083 30,582 41,227 20,200 22,602 30,200 30,200 36,200 36,200
6230 - CONTRACTUAL SERVICES 86,813 91,707 98,882 86,500 43,352 96,500 94,500 102,400 100,400
6265 - REPAIRS-EQUIPMENT 0 0 491 0 0 0 0
6260 - REPAIRS AND MAINTENA 0 0 491 0 0 0 0
6277 - MILEAGE/AUTO ALLOWANCE 671 610 97 600 0 600 600 500 500
6280 - DUES & SUBSCRIPTIONS 305 315 315 375 0 350 350 320 320
6281 - UNIFORM/CLOTHING ALLOWANCE 0 700 445 995 0 995 995 950 950
6270 - TRNG/TRAVL/DUES/UNIF 976 1,625 857 1,970 0 1,945 1,945 1,770 1,770
6200 - TOTAL OPERATING COSTS 124,444 120,795 131,033 123,120 58,188 133,295 128,795 139,020 134,520
6310 - RENTAL EXPENSE 897 720 580 1,000 550 1,000 1,000 900 900
6333 - GENERAL-CASH DISCOUNTS 0 0 -1 -2
6351 - VISA/BANK CHARGES 442
6399 - OTHER CHARGES 3,203 5,759 5,480 6,400 406 6,400 6,400 6,400 6,400
6301 - OTHER EXPENDITURES 4,101 6,479 6,059 7,400 1,396 7,400 7,400 7,300 7,300
6300 - TOTAL OTHER EXPENDITURES 4,101 6,479 6,059 7,400 1,396 7,400 7,400 7,300 7,300
6540 - TAXABLE MISC FOR RESALE 3,875 2,978 4,866 4,500 4,205 4,500 4,500 4,500 4,500
6501 - TAXABLE/NON-TAXABLE MISC RESAL 3,875 2,978 4,866 4,500 4,205 4,500 4,500 4,500 4,500
6500 - TOTAL EXPENDITURES 3,875 2,978 4,866 4,500 4,205 4,500 4,500 4,500 4,500
206,311 191,057 196,754 200,820 85,596 201,235 196,735 208,095 203,595
227
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 41: RECREATION SELF-SUPPORTED PROGRAMS - 1845
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6111 Salary-Parttime 8,370 8,000 8,000
6112 Salary-Seasonal Temp 50,000 50,000 50,000 50,000 50,000 51,000 51,000
6114 Overtime - Temp -
6123 Salary-Other 250 250 250
6138 Medicare 850 840 840 725 725 740 740
6139 FICA 3,635 3,595 3,595 3,100 3,100 3,160 3,160
6141 Pension - PERA 645 600 600
6142 Work Comp Ins 2,465 2,515 2,515 2,215 2,215 2,375 2,375
Position Changes
Total 66,215 65,800 65,800 56,040 56,040 57,275 57,275
6211 SMALL TOOL & EQUIPMENT
JCRP Concession Equip 300 800 800 1,000 500 1,000 500
Total 300 800 800 1,000 500 1,000 500
6229 GENERAL SUPPLIES
Softball Programs 20,000 18,000 18,000 17,000 17,000 17,000 17,000
Volleyball Programs 5,000 7,000 7,000 6,000 6,000 6,000 6,000
Day Camp Programs 1,600 1,600 1,600 1,600 1,600 1,600 1,600
Basketball Programs 1,000 1,000 1,000 500 500 500 500
Preschool Programs 3,325 3,325 3,325 3,000 3,000 3,000 3,000
Youth & Adult Misc Programs 5,865 5,865 5,865 5,000 5,000 5,000 5,000
Kickball Programs 1,000 1,000 1,000 750 750 750 750
Trend Reduction - (3,940) (3,940) - (2,000) - (2,000)
Total 37,790 33,850 33,850 33,850 31,850 33,850 31,850
6235 CONSULTANT SERVICES
Miscellaneous Instructor 1,000
Umpires - Softball 56,500 47,000 47,000 51,000 51,000 49,000 49,000
Officials - Volleyball 7,700 9,000 9,000 9,000 9,000 8,000 8,000
Officials - Basketball 8,100 8,100 8,100 8,100 8,100 7,000 7,000
Adjust trend to actual (15,000) (4,000) (6,000) (2,000)
Total 58,300 64,100 64,100 64,100 62,100 64,000 62,000
6239 PRINTING/PUBLISHING
Schedules, Rules - Softball 500
Schedules, Rules - Volleyball 500
Tri-fold Advertising Brochure 1,000 1,000 1,000 1,000 1,000 1,000
Flyers, etc. - Mid Winter Fest 1,200 1,200 1,200 1,200 1,200 1,200 1,200
Total 2,200 2,200 2,200 2,200 2,200 2,200 2,200
6249 OTHER CONTRACTUAL SERVICES
Tot & Family Programs -
Youth & Adult Programs 12,200 11,500 11,500 16,500 16,500 20,500 20,500
Day Camp Programs 2,000 2,300 2,300 2,300 2,300 3,300 3,300
Preschool Programs 6,000 6,400 6,400 11,400 11,400 12,400 12,400
Total 20,200 20,200 20,200 30,200 30,200 36,200 36,200
6265 REPAIRS EQUIP
300
Total 300 - - - - - -
6277 MILEAGE
500 600 600 600 600 500 500
Total 500 600 600 600 600 500 500
6280 DUES & SUBSCRIPTIONS
Health Dept License - JCRP 375 375 375 350 350 320 320
Total 375 375 375 350 350 320 320
6281 UNIFORM/CLOTHING ALLOWANCE
Staff Shirts - Softball 310 310 310 310 310 300 300
Staff Shirts - Program Staff 685 685 685 685 685 650 650
Total 995 995 995 995 995 950 950
6310 RENTAL EXPENSE
Campsite - Day Camp -
General Recreation 1,350 1,000 1,000 1,000 1,000 900 900
Total 1,350 1,000 1,000 1,000 1,000 900 900
6399 OTHER CHARGES
Team Reg - Softball 2,500 2,400 2,400 2,400 2,400 2,400 2,400
Team Tournament - Softball 1,900 1,900 1,900 1,900 1,900 1,900 1,900
Team Reg - Volleyball 200 300 300 300 300 300 300
Team Tournament - Volleyball 300 300 300 300 300 300 300
Team Reg - Basketball 200 200 200 200 200 200 200
Team Tournament - Basketball 300 300 300 300 300 300 300
New Activities 1,500 1,500 1,500 1,000 1,000 1,000 1,000
Fees Adult Trips -
Fees Youth Trips -
Adjust trend to actual - (500) (500)
Total 6,900 6,400 6,400 6,400 6,400 6,400 6,400
228
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 41: RECREATION SELF-SUPPORTED PROGRAMS - 1845
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6540 CONCESSIONS FOR RESALE
JCRP Concession Operation 3,500 3,000 3,000 3,000 3,000 3,500 3,500
Teen Concession Operation 2,000 1,500 1,500 1,500 1,500 1,000 1,000
Total 5,500 4,500 4,500 4,500 4,500 4,500 4,500
Total Net of Personnel 134,710 135,020 135,020 145,195 140,695 150,820 146,320
TOTAL EXPENSES 200,925$ 200,820$ 200,820$ 201,235$ 196,735$ 208,095$ 203,595$
229
Notes:
230
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 42 1900 AV Community
Center
DESCRIPTION OF ACTIVITY
Expenses associated with the Apple Valley Community Center operations, which serves
as the headquarters to the Parks and Recreation Department. It features meeting
rooms, gymnasiums (hardwood and sport court flooring), a pre-school room and a
warming house during the winter season.
MAJOR OBJECTIVES FOR 2020
Utilize the meeting room and gymnasium space in an efficient manner for residents and
rental groups. Continue to update the building to improve the customer experience in
the facility.
MAJOR OBJECTIVES FOR 2021
Maximize the scheduling of the building to meet the needs of the community in
programming and rental space. Continue to improve the building both aesthetically and
structurally so it can become a gathering spot for residents.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Adopted Projected Projected
Item 2016 2017 2018 2019 2020 2021
Rental Revenue $57,924 $76,333 $73,822 $80,000 $80,000 $83,000
Regular Status
Personnel Schedule –FTE’s
Adopted Actual Actual Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2020
Parks Maintenance II 1 1 1 1 1 1
Temporary Status
Personnel Schedule –(# Hours Part Time)
Actual Actual Actual Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Recreation Attendant 650 0 0 0 0 0
Rec Program Instructor 300 0 0 0 0
Rec Program Supervisor 0 0 0 0 0
Facility Supervisor 3,000 3,500 4,015 4,000 4,000 4,000
Facility Attendant 3,000 3,500 4,015 4,000 4,000 4,000
231
Summary Budget
Department 42 - AV Community Center
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Budget Budget Proposed Proposed
Revenue:
Rentals 57,924 76,333 73,822 45,000 80,000 80,000 81,000
Expenditures:
Salaries & Wages 155,570 162,763 155,590 153,565 157,505 161,970 164,515
Emp. Benefits 37,660 39,748 39,051 41,130 42,810 43,240 45,075
Supplies 20,542 19,917 17,199 19,650 21,000 21,000 21,000
Contractual Serv.6,866 8,529 7,702 8,300 9,350 9,600 9,500
Utilities 44,502 49,331 49,681 47,000 47,000 49,000 50,000
Repairs & Maint.16,255 25,525 12,067 16,000 26,700 27,000 43,000
Training/Travel/Dues 693 1,788 586 1,600 1,600 1,600 1,550
Other Exp.(10) - 760 100 - - -
Visa / MC Charges 3,268 3,973 4,137 5,000 4,000 4,000 4,000
Resale Taxable/Nontaxable - - 71 - - - -
Capital outlay 102,443 125,740 - - 6,000 -
Total Exp 387,787 437,314 286,843 292,345 309,965 323,410 338,640
Net addition (use) of
general revenues
(329,863) (360,981) (213,021) (247,345) (229,965) (243,410) (257,640)
Building improvement capital outlay requests moved to municipal building fund
General
Fund
Municipal
Bldg Fund
2020 CAPITAL OUTL AY
Replace Meeting Room Tables and Chairs 6,000
Audio Visual Equipment Updates 10,000
Replace Hardwood Gym Divider Curtains 45,000
16,000 45,000
2021 CAPITAL OUTLAY
Replace Sport Court Gym Divider Curtains 51,000
Flooring 40,000
Caulk/Sealant/Masonry 34,000
$ $125,000
232
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
AV COMMUNITY CENTER
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 61,557 61,094 61,186 63,680 25,817 65,550 65,550 67,485 67,485
6111 - SALARY PART-TIME 71,766 75,232 10,901 68,440 5,177 17,965 17,965 18,500 18,500
6112 - SALARY-SEASONAL TEMP 22,058 26,077 83,472 23,000 40,359 76,000 76,000 76,000 76,000
6113 - OVERTIME-REGULAR EMPLOYEES 414 353 409 0 928
6121 - INSURANCE CASH BENEFIT 0 360 0 0
6122 - COMP REQUEST -414 -353 -409 0
6123 - SALARY-OTHER 2,385 2,455 2,455 2,530 2,530
6124 - OVERTIME-SEASONAL TEMP 189 0 31 0
6105 - SALARIES AND WAGES 155,570 162,763 155,590 157,505 72,281 161,970 161,970 164,515 164,515
6138 - MEDICARE 2,245 2,366 2,237 2,285 1,011 2,350 2,350 2,385 2,385
6139 - FICA 9,599 10,117 9,565 9,765 4,325 10,040 10,040 10,200 10,200
6141 - PENSIONS-PERA 9,555 10,017 9,715 10,090 4,490 9,825 9,825 10,015 10,015
6142 - WORKERS COMPENSATION 5,020 6,461 6,256 6,810 3,202 7,870 7,870 8,400 8,400
6144 - LONG-TERM DISABILITY INSURANCE 160 123 127 180 57 185 185 190 190
6145 - MEDICAL INSURANCE 10,461 9,611 10,729 13,680 5,389 12,970 12,970 13,885 13,885
6146 - DENTAL INSURANCE 604 602 602 282
6147 - LIFE INSURANCE-BASIC 6 6 6 3
6148 - LIFE INSURANCE-SUPP/DEPEND 11 445 0 0
6170 - EMPLOYEE PAID PREMIUMS -186 -217
6125 - EMPLOYEE BENEFITS 37,660 39,748 39,051 42,810 18,542 43,240 43,240 45,075 45,075
6100 - TOTAL PERSONNEL SERVICES 193,230 202,511 194,641 200,315 90,824 205,210 205,210 209,590 209,590
6210 - OFFICE SUPPLIES 1,337 1,196 904 1,500 389 1,500 1,500 1,500 1,500
6211 - SMALL TOOLS & EQUIPMENT 853 615 644 1,000 213 1,000 1,000 1,000 1,000
6215 - EQUIPMENT-PARTS 503 345 372 500 565 500 500 500 500
6229 - GENERAL SUPPLIES 17,849 17,761 15,279 18,000 7,527 18,000 18,000 18,000 18,000
6205 - SUPPLIES 20,542 19,917 17,199 21,000 8,694 21,000 21,000 21,000 21,000
6235 - CONSULTANT SERVICES 19 20 21 0 0
6237 - TELEPHONE/PAGERS 977 990 931 800 414 800 800 1,000 1,000
6238 - POSTAGE/UPS/FEDEX 0 37 0 0
6239 - PRINTING 800 800 800 500 500
6240 - CLEANING SERVICE/GARBAGE 4,221 4,450 4,832 4,750 2,813 5,000 5,000 5,000 5,000
6249 - OTHER CONTRACTUAL SERVICES 1,648 3,031 1,919 3,000 906 3,000 3,000 3,000 3,000
6230 - CONTRACTUAL SERVICES 6,866 8,529 7,702 9,350 4,133 9,600 9,600 9,500 9,500
6255 - UTILITIES-ELECTRIC 29,722 31,694 30,866 31,000 11,752 33,000 33,000 33,000 33,000
6256 - UTILITIES-NATURAL GAS 13,881 16,735 18,036 15,000 11,243 15,000 15,000 16,000 16,000
6257 - UTILITIES-PROPANE/WATER/SEWER 899 902 779 1,000 706 1,000 1,000 1,000 1,000
6250 - UTILITIES 44,502 49,331 49,681 47,000 23,702 49,000 49,000 50,000 50,000
6265 - REPAIRS-EQUIPMENT 1,880 1,206 877 6,700 738 7,000 7,000 7,000 7,000
6266 - REPAIRS-BUILDING 14,374 24,320 11,189 20,000 6,461 20,000 20,000 36,000 36,000
6269 - REPAIRS-OTHER 0 0 0 0 0
6260 - REPAIRS AND MAINTENA 16,255 25,526 12,067 26,700 7,199 27,000 27,000 43,000 43,000
6277 - MILEAGE/AUTO ALLOWANCE 0 45 0 100 0 100 100 50 50
6280 - DUES & SUBSCRIPTIONS 0 -15 0 0
6281 - UNIFORM/CLOTHING ALLOWANCE 693 1,758 586 1,500 515 1,500 1,500 1,500 1,500
6270 - TRNG/TRAVL/DUES/UNIF 693 1,788 586 1,600 515 1,600 1,600 1,550 1,550
6200 - TOTAL OPERATING COSTS 88,856 105,089 87,235 105,650 44,244 108,200 108,200 125,050 125,050
6310 - RENTAL EXPENSE 27 280 800 0 0
233
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
AV COMMUNITY CENTER
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6333 - GENERAL-CASH DISCOUNTS -102 -99 -70 -34
6351 - VISA/BANK CHARGES 3,268 3,763 4,137 4,000 2,161 4,000 4,000 4,000 4,000
6399 - OTHER CHARGES 65 30 30 0 3,601 0 0
6301 - OTHER EXPENDITURES 3,258 3,974 4,897 4,000 5,727 4,000 4,000 4,000 4,000
6300 - TOTAL OTHER EXPENDITURES 3,258 3,974 4,897 4,000 5,727 4,000 4,000 4,000 4,000
6401 - EXPENDITURES 0 0 0 0
6400 - TOTAL EXPENDITURES 0 0 0 0
6540 - TAXABLE MISC FOR RESALE 71 0
6501 - TAXABLE/NON-TAXABLE MISC RESAL 71 0
6500 - TOTAL EXPENDITURES 71 0
6720 - CAPITAL OUTLAY-FURNITURE & FIX 2,670 0 0 0 0
6730 - CAPITAL OUTLAY-TRANSPORTATION 0
6735 - CAPITAL OUTLAY-OTHER IMPROVEME 99,773 125,740 0 0 0 16,000 6,000
6701 - TOTAL CAPITAL OUTLAY 102,443 125,740 0 0 0 16,000 6,000
6700 - TOTAL CAPITAL OUTLAY 102,443 125,740 0 0 0 16,000 6,000
387,787 437,314 286,843 309,965 140,795 333,410 323,410 338,640 338,640
234
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 42: AV COMMUNITY CENTER - 1900
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Salaries Full Time 61,670 63,680 63,680 65,550 65,550 67,485 67,485
6111 Salary-Parttime 66,410 68,440 68,440 17,965 17,965 18,500 18,500
6112 Salary-Seasonal Temporary 22,000 23,000 23,000 76,000 76,000 76,000 76,000
6123 Salary-Other 3,485 2,385 2,385 2,455 2,455 2,530 2,530
6138 Medicare 2,225 2,285 2,285 2,350 2,350 2,385 2,385
6139 FICA 9,520 9,765 9,765 10,040 10,040 10,200 10,200
6141 Pension - PERA 9,865 10,090 10,090 9,825 9,825 10,015 10,015
6142 Work Comp Ins 6,445 6,810 6,810 7,870 7,870 8,400 8,400
6144 Long-term Disability Insurance 175 180 180 185 185 190 190
6145 Hospital & Life Insurance 12,900 13,680 13,680 12,970 12,970 13,885 13,885
Position Changes
Total 194,695 200,315 200,315 205,210 205,210 209,590 209,590
6210 OFFICE SUPPLIES
1,250 1,500 1,500 1,500 1,500 1,500 1,500
Total 1,250 1,500 1,500 1,500 1,500 1,500 1,500
6211 SMALL TOOL & EQUIPMENT
Miscellaneous 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000
6215 SMALL EQUIPMENT PARTS
Miscellaneous 200 500 500 500 500 500 500
Total 200 500 500 500 500 500 500
6229 GENERAL SUPPLIES
Cleaning Chemicals/Paper Products 17,200 18,000 18,000 18,000 18,000 18,000 18,000
AEDs
Total 17,200 18,000 18,000 18,000 18,000 18,000 18,000
6237 TELEPHONE
Phones 1,000 800 800 800 800 1,000 1,000
Total 1,000 800 800 800 800 1,000 1,000
6239 PRINTING/PUBLISHING
AV Community Center Brochures - 800 800 800 800 500 500
Total - 800 800 800 800 500 500
6240 C. SERVICE/GARBAGE REMOVAL
Garbage Removal/Clean Floors 4,750 4,750 4,750 5,000 5,000 5,000 5,000
Total 4,750 4,750 4,750 5,000 5,000 5,000 5,000
6249 OTHER CONTRACTUAL SERVICES
Other 1,750 3,000 3,000 3,000 3,000 3,000 3,000
WiFi 800
Total 2,550 3,000 3,000 3,000 3,000 3,000 3,000
6255 UTILITIES - ELECTRIC
31,000 31,000 31,000 33,000 33,000 33,000 33,000
Total 31,000 31,000 31,000 33,000 33,000 33,000 33,000
6256 UTILITIES - NATURAL GAS
15,000 15,000 15,000 15,000 15,000 16,000 16,000
Total 15,000 15,000 15,000 15,000 15,000 16,000 16,000
6257 UTILITIES - OTHER
1,000 1,000 1,000 1,000 1,000 1,000 1,000
Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000
6265 REPAIRS - EQUIPMENT
Miscellaneous 3,500 6,700 6,700 7,000 7,000 7,000 7,000
Total 3,500 6,700 6,700 7,000 7,000 7,000 7,000
6266 REPAIRS - BUILDING
Miscellaneous 12,500 20,000 20,000 20,000 20,000 36,000 36,000
Total 12,500 20,000 20,000 20,000 20,000 36,000 36,000
6277 MILEAGE ALLOWANCE
Part-Time Staff 100 100 100 100 100 50 50
Total 100 100 100 100 100 50 50
6281 UNIFORM/CLOTHING ALLOWANCE
1,500 1,500 1,500 1,500 1,500 1,500 1,500
Total 1,500 1,500 1,500 1,500 1,500 1,500 1,500
6351 VISA/BANK CHARGES
5,000 4,000 4,000 4,000 4,000 4,000 4,000
Total 5,000 4,000 4,000 4,000 4,000 4,000 4,000
6399 OTHER CHARGES
100
Total 100 - - - - - -
235
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 42: AV COMMUNITY CENTER - 1900
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6735 CAPITAL OUTLAY - OTHER IMPROVEMENTS
Replace Desk & Chairs/Workstations -
Meeting Room TVs
Replace Mtg Room Tables & Chairs 6,000 6,000
Access Card Readers - -
Audio Visual Equipment Update 10,000 -
Replace Flooring Various Rooms
Replace Hardwood Gym Curtain in muni bldg 45,000 45,000
Sport Court Roof in muni bldg 100,000 100,000
Move to Building Improvement Fund (100,000) (100,000) (45,000) (45,000)
Replace Restroom/Lockerroom Flooring in muni bldg 20,000 20,000
Move to Building Improvement Fund (20,000) (20,000)
Replace Restroom/Lockerroom Partitians
Security Entrance Card Readers - -
Move to Building Improvement Fund
Total - - - 16,000 6,000 - -
6720 CAPITAL OUTLAY - OFFICE FURN
-
Total - - - - - - -
Total Net of Personnel 97,650 109,650 109,650 128,200 118,200 129,050 129,050
TOTAL EXPENSES 292,345$ 309,965$ 309,965$ 333,410$ 323,410$ 338,640$ 338,640$
236
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 44 1940 Aquatic Swim
Center
DESCRIPTION OF ACTIVITY
The Apple Valley Family Aquatic Center is a child friendly family water park located in
Johnny Cake Ridge Park. It is operated by the Parks and Recreation Department as a
general fund recreational facility. It contains two pools, a leisure pool and a lazy river
pool, both of which have zero depth entries and are fully accessible. The capacity of the
facility is 1,900 people. The facility operates 9 hours per day typically, weather
permitting. Water play features are distributed around a zero depth entry in the leisure
pool. The facility has six water slides, two of which require inner tubes and empty into
the lazy river. There are additional sand play areas, picnic shelters and a large number
of lounge chairs for patrons. The concession operation serves a variety of snack foods,
fountain drinks and treats.
MAJOR OBJECTIVES FOR 2020 and 2021
Market the facility to additional groups to promote group outings. Maintain high level of
staff training to ensure swimmer safety. Make improvements to keep the facility
attractive to residents and people in the surrounding area.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2016 2017 2018 2019 2020 2021
Open Swim Attendance 73,184 67,155 63,332 68,000 69,000 69,500
Water Walkers & Lap
Swimmers
4,942 4,621 5,505 5,500 5,600 5,700
Group Reservations 146 138 160 160 165 170
Regular Status
Personnel Schedule –FTE’s
Actual Actual Actual Projected Projected Projected
Position Title 2016 2017 2018 2019 2020 2021
None
237
Temporary Status
Personnel Schedule –(# Hours Part Time)
Actual Actual Actual Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Pool Manager 1,368 1,000 1,659 1,000 1,500 1,600
Water Safety Instructor 1,258 1,250 1,250 1,250 1,250 1,250
Concession Supervisor 955 800 1,393 800 1,300 1,400
Head Guard 1,783 4,980 4,980 4,980 4,980 4,980
Office Supervisor N/A 800 800 800 800 800
Lifeguard 17,863 20,000 19,472 20,000 21,000 22,000
Attendant 3,367 5,600 4,081 5,600 5,000 5,200
Summary Budget
Department 44 - Aquatic Swim Center
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Swim Center Revenues 575,742 506,029 586,029 566,000 566,000 566,000 571,000
Swim Center Concessions 127,736 102,687 106,401 120,000 120,000 130,000 130,000
Swim Center Rentals 15,813 12,254 14,002 8,000 14,000 14,000 15,000
719,291 620,970 706,432 694,000 700,000 710,000 716,000
Expenditures:
Salaries & Wages 292,715 295,942 308,653 288,000 298,000 296,500 299,500
Emp. Benefits 33,413 35,349 36,627 34,150 25,295 35,820 36,840
Supplies 41,965 41,892 29,990 36,000 35,900 37,700 39,000
Contractual Serv.76,287 83,144 79,789 81,700 85,175 84,175 86,500
Utilities 87,707 97,917 88,197 95,200 86,000 88,000 88,000
Repairs & Maint.21,701 39,293 1,139 11,950 27,000 14,000 13,000
Training/Travel/Dues 7,896 9,410 6,586 9,700 9,200 9,200 8,800
Other Exp.285 1,916 289 650 500 500 500
Credit Card Fees 11,578 8,100 8,718 6,250 6,250 6,250 8,000
Items for Resale 56,040 48,778 53,575 59,000 60,000 60,000 60,000
Capital Outlay - 26,494 6,153 20,000 235,000 - -
Total Exp 629,588 688,235 619,716 642,600 868,320 632,145 640,140
Net addition to (use of)
general revenues
89,703 (67,265) 86,716 51,400 (168,320) 77,855 75,860
General
Fund
Municipal
Bldg Fund
2020 CAPITAL OUTLAY
None
2021 CAPITAL OUTLAY
None
238
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
AQUATIC SWIM CENTER
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6111 - SALARY PART-TIME 447 0 0 0 0 295,000 295,000 298,000 298,000
6112 - SALARY-SEASONAL TEMP 290,749 294,346 307,487 295,000 65,741 0 0
6114 - OVERTIME PART-TIME EMPLOYEES 0 0 0 3,000 0 1,500 1,500 1,500 1,500
6122 - COMP REQUEST 5 0
6124 - OVERTIME-SEASONAL TEMP 1,519 1,596 1,161 469
6105 - SALARIES AND WAGES 292,715 295,942 308,653 298,000 66,210 296,500 296,500 299,500 299,500
6138 - MEDICARE 4,244 4,291 4,475 4,320 960 4,300 4,300 4,340 4,340
6139 - FICA 18,148 18,348 19,136 8,150 4,105 18,385 18,385 18,570 18,570
6141 - PENSIONS-PERA 0 1,003 168 0 32
6142 - WORKERS COMPENSATION 11,020 11,706 12,847 12,825 3,484 13,135 13,135 13,930 13,930
6125 - EMPLOYEE BENEFITS 33,413 35,349 36,627 25,295 8,581 35,820 35,820 36,840 36,840
6100 - TOTAL PERSONNEL SERVICES 326,129 331,291 345,280 323,295 74,790 332,320 332,320 336,340 336,340
6210 - OFFICE SUPPLIES 447 450 470 500 265 500 500 500 500
6211 - SMALL TOOLS & EQUIPMENT 102 322 801 2,000 134 2,000 2,000 2,000 2,000
6214 - CHEMICALS 2,098 4,279 4,319 3,400 1,334 4,000 4,000 4,300 4,300
6215 - EQUIPMENT-PARTS 16,443 3,784 2,157 2,200 2,288 2,200 2,200 2,200 2,200
6229 - GENERAL SUPPLIES 22,875 33,057 22,243 27,800 6,112 29,000 29,000 30,000 30,000
6205 - SUPPLIES 41,965 41,892 29,990 35,900 10,134 37,700 37,700 39,000 39,000
6235 - CONSULTANT SERVICES 0 0 91 0 0 0 0
6237 - TELEPHONE/PAGERS 6,105 7,460 9,636 6,000 5,113 5,000 5,000 7,000 7,000
6238 - POSTAGE/UPS/FEDEX 19 0 0 0
6239 - PRINTING 1,931 820 789 1,000 0 1,000 1,000 900 900
6240 - CLEANING SERVICE/GARBAGE 2,158 2,620 2,466 2,050 169 2,050 2,050 2,500 2,500
6249 - OTHER CONTRACTUAL SERVICES 66,074 72,244 66,807 76,125 0 76,125 76,125 76,100 76,100
6230 - CONTRACTUAL SERVICES 76,287 83,144 79,789 85,175 5,283 84,175 84,175 86,500 86,500
6255 - UTILITIES-ELECTRIC 44,041 45,415 41,285 42,000 2,202 42,000 42,000 42,000 42,000
6256 - UTILITIES-NATURAL GAS 28,744 36,696 33,227 32,000 5,752 32,000 32,000 32,000 32,000
6257 - UTILITIES-PROPANE/WATER/SEWER 14,922 15,806 13,685 12,000 0 14,000 14,000 14,000 14,000
6250 - UTILITIES 87,707 97,917 88,197 86,000 7,954 88,000 88,000 88,000 88,000
6265 - REPAIRS-EQUIPMENT 21,080 26,721 681 8,000 4,204 10,000 10,000 9,000 9,000
6266 - REPAIRS-BUILDING 200 11,899 0 2,000 0 2,000 2,000 2,000 2,000
6269 - REPAIRS-OTHER 420 673 458 17,000 0 2,000 2,000 2,000 2,000
6260 - REPAIRS AND MAINTENA 21,701 39,293 1,139 27,000 4,204 14,000 14,000 13,000 13,000
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 359 1,370 0 500 0 500 500 500 500
6277 - MILEAGE/AUTO ALLOWANCE 32 60 71 300 0 300 300 300 300
6280 - DUES & SUBSCRIPTIONS 2,797 4,005 2,592 3,400 120 3,400 3,400 3,000 3,000
6281 - UNIFORM/CLOTHING ALLOWANCE 4,709 3,975 3,923 5,000 6,729 5,000 5,000 5,000 5,000
6270 - TRNG/TRAVL/DUES/UNIF 7,896 9,410 6,586 9,200 6,849 9,200 9,200 8,800 8,800
6200 - TOTAL OPERATING COSTS 235,556 271,656 205,702 243,275 34,424 233,075 233,075 235,300 235,300
6310 - RENTAL EXPENSE 178 260 160 300 0 300 300 300 300
6320 - REFUNDS & REIMBURSEMENTS 0 0 0 100 0 100 100 100 100
6333 - GENERAL-CASH DISCOUNTS -33 -17 -11 -4
6349 - LATE FEES/FINANCE CHARGES 1 0 0
6351 - VISA/BANK CHARGES 11,578 8,100 8,718 6,250 451 6,250 6,250 8,000 8,000
6399 - OTHER CHARGES 140 1,672 140 100 100 100 100 100 100
6301 - OTHER EXPENDITURES 11,863 10,016 9,007 6,750 547 6,750 6,750 8,500 8,500
6300 - TOTAL OTHER EXPENDITURES 11,863 10,016 9,007 6,750 547 6,750 6,750 8,500 8,500
239
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
AQUATIC SWIM CENTER
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6401 - EXPENDITURES 0 0 0 0 0
6400 - TOTAL EXPENDITURES 0 0 0 0 0
6540 - TAXABLE MISC FOR RESALE 56,040 48,778 53,575 60,000 10,092 60,000 60,000 60,000 60,000
6501 - TAXABLE/NON-TAXABLE MISC RESAL 56,040 48,778 53,575 60,000 10,092 60,000 60,000 60,000 60,000
6500 - TOTAL EXPENDITURES 56,040 48,778 53,575 60,000 10,092 60,000 60,000 60,000 60,000
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 26,494 6,153 235,000 27,550 0 0
6701 - TOTAL CAPITAL OUTLAY 0 26,494 6,153 235,000 27,550 0 0
6700 - TOTAL CAPITAL OUTLAY 0 26,494 6,153 235,000 27,550 0 0
629,588 688,235 619,716 868,320 147,404 632,145 632,145 640,140 640,140
240
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 44: AQUATIC SWIM CENTER - 1940
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6112 Salary-Seasonal Temp 285,000 295,000 295,000 295,000 295,000 298,000 298,000
6114 Overtime - Temp 3,000 3,000 3,000 1,500 1,500 1,500 1,500
6138 Medicare 4,175 4,320 4,320 4,300 4,300 4,340 4,340
6139 FICA 17,855 8,150 8,150 18,385 18,385 18,570 18,570
6142 Work Comp Ins 12,120 12,825 12,825 13,135 13,135 13,930 13,930
Position Changes
Total 322,150 323,295 323,295 332,320 332,320 336,340 336,340
6210 OFFICE SUPPLIES
500 500 500 500 500 500 500
Total 500 500 500 500 500 500 500
6211 SMALL TOOL & EQUIPMENT
2,100 2,000 2,000 2,000 2,000 2,000 2,000
Total 2,100 2,000 2,000 2,000 2,000 2,000 2,000
6214 CHEMICALS
Cleaning Fluid, Chlorine, etc.3,400 3,400 3,400 4,000 4,000 4,300 4,300
Total 3,400 3,400 3,400 4,000 4,000 4,300 4,300
6215 EQUIPMENT - PARTS
2,200 2,200 2,200 2,200 2,200 2,200 2,200
Total 2,200 2,200 2,200 2,200 2,200 2,200 2,200
6229 GENERAL SUPPLIES
Lifeguard Equipment 18,800 18,000 18,000 18,000 18,000 18,000 18,000
Chairs, Tubes, Funbrella Canvas 9,000 9,800 9,800 11,000 11,000 12,000 12,000
Total 27,800 27,800 27,800 29,000 29,000 30,000 30,000
6235 CONSULTANT SERVICES
Staff Vaccinations (Blood Borne)200 - - - -
Total 200 - - - - - -
6237 TELEPHONE
5,400 6,000 6,000 5,000 5,000 7,000 7,000
Total 5,400 6,000 6,000 5,000 5,000 7,000 7,000
6239 PRINTING/PUBLISHING
Passes, Flyers 1,050 1,000 1,000 1,000 1,000 900 900
Total 1,050 1,000 1,000 1,000 1,000 900 900
6240 GARBAGE SERVICE
2,050 2,050 2,050 2,050 2,050 2,500 2,500
Total 2,050 2,050 2,050 2,050 2,050 2,500 2,500
6249 CONTRACTUAL SERVICE
Water Mgmt Program 67,000 64,000 64,000 67,000 67,000 67,000 67,000
Floor Resurfacing 3,000 7,125 7,125 7,125 7,125 7,100 7,100
Employee Scheduling App 2,000 4,000 4,000 1,000 1,000 1,000 1,000
WiFi 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Total 73,000 76,125 76,125 76,125 76,125 76,100 76,100
6255 UTILITIES - ELECTRIC
45,100 42,000 42,000 42,000 42,000 42,000 42,000
Total 45,100 42,000 42,000 42,000 42,000 42,000 42,000
6256 UTILITIES - NATURAL GAS
40,000 32,000 32,000 32,000 32,000 32,000 32,000
Total 40,000 32,000 32,000 32,000 32,000 32,000 32,000
6257 UTILITIES - PROPANE & WATER
10,100 12,000 12,000 14,000 14,000 14,000 14,000
Total 10,100 12,000 12,000 14,000 14,000 14,000 14,000
6265 REPAIRS - EQUIPMENT
Pumps, Filters, Wiring and Lights 5,500 8,000 8,000 10,000 10,000 9,000 9,000
Total 5,500 8,000 8,000 10,000 10,000 9,000 9,000
6266 REPAIRS - BUILDINGS
Miscellaneous 2,250 2,000 2,000 2,000 2,000 2,000 2,000
Total 2,250 2,000 2,000 2,000 2,000 2,000 2,000
6269 REPAIRS - OTHER
Miscellaneous 4,200 17,000 17,000 2,000 2,000 2,000 2,000
Total 4,200 17,000 17,000 2,000 2,000 2,000 2,000
6275 SCHOOL/CONF/EXP - LOCAL
First Aid Training, Lifeguard Cert.700 500 500 500 500 500 500
Total 700 500 500 500 500 500 500
6277 MILEAGE ALLOWANCE
Mileage - Pool staff 500 300 300 300 300 300 300
Total 500 300 300 300 300 300 300
6280 DUES & SUBSCRIPTIONS
American Red Cross 3,500 3,400 3,400 3,400 3,400 3,000 3,000
Total 3,500 3,400 3,400 3,400 3,400 3,000 3,000
6281 UNIFORM/CLOTHING ALLOWANCE
Swim Suits/Staff Apparel 5,000 5,000 5,000 5,000 5,000 5,000 5,000
Total 5,000 5,000 5,000 5,000 5,000 5,000 5,000
6310 RENTAL EXPENSE
Pool rentals for preseason trainings 350 300 300 300 300 300 300
Total 350 300 300 300 300 300 300
241
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 44: AQUATIC SWIM CENTER - 1940
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6320 REFUNDS & REIMBURSEMENTS
200 100 100 100 100 100 100
Total 200 100 100 100 100 100 100
6399 OTHER CHARGES
100 100 100 100 100 100 100
Total 100 100 100 100 100 100 100
6351 VISA/Bank Charges
6,250 6,250 6,250 6,250 6,250 8,000 8,000
Total 6,250 6,250 6,250 6,250 6,250 8,000 8,000
6540 TAXABLE MISC FOR RESALE
Pop and Concessions 59,000 60,000 60,000 60,000 60,000 60,000 60,000
Total 59,000 60,000 60,000 60,000 60,000 60,000 60,000
6740 CAPITAL OUTLAY - OTHER ITEMS
Improvements for Concessions 10,000 10,000
Diamond Brite Pool Shell - Diving Well 200,000 200,000
Funbrella Replacements 20,000
Drain Cover Replacement 25,000 25,000
Total 20,000 235,000 235,000 - - - -
Total Net of Personnel 320,450 545,025 545,025 299,825 299,825 303,800 303,800
TOTAL EXPENSES 642,600$ 868,320$ 868,320$ 632,145$ 632,145$ 640,140$ 640,140$
242
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 45 1920 Apple Valley Senior
Center
Expenses related to the operation of the Apple Valley Senior Center. The Senior Center
provides modern amenities and areas for meetings and special events with seating for
up to 224 in the 21,000 square foot facility.
MAJOR OBJECTIVES FOR 2020
Market the facility to possible rental groups for increased revenue. Also, utilize the
facility to serve the recreational interests of our senior population.
MAJOR OBJECTIVES FOR 2021
Continue to meet the ever changing needs of the senior population including arts and
education programming. Work on creative ways to market the facility to increase rentals.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Adopted Projected Projected
Item 2016 2017 2018 2019 2020 2021
Senior Center Members 1036 963 993 1,000 1,000 1,020
Large Event Rentals 80 78 112 115 120 125
Meeting Room Rentals 130 200 171 200 210 220
Regular Status
Personnel Schedule –FTE’s
Actual Actual Actual Proposed Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Recreation Supervisor II 1 1 1 1 1 1
Maintenance II 1 1 1 1 1 1
Temporary Status
Personnel Schedule –(# hours)
Actual Actual Actual Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Building Supervisor 4,300 xx 4324 4,500 4,600 4,700
Building Attendant N/A
Custodian 570 700 800 900
243
Summary Budget
Department 45 - Apple Valley Senior Center
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Proposed Proposed Proposed Proposed
Revenue:
Rentals 76,795 58,515 63,231 70,000 70,000 70,000 70,000
Rec Senior Revenue-Reimb.587 60 2,904 1,100 1,000 1,000 1,000
Rec Senior Programs 27,176 24,919 25,474 16,000 25,000 29,000 29,500
104,558 83,494 91,609 87,100 96,000 100,000 100,500
Expenditures:
Salaries & Wages 232,073 229,122 237,756 239,475 247,950 247,025 253,800
Emp. Benefits 68,878 71,237 71,242 75,330 68,650 72,375 83,050
Supplies 12,073 9,313 10,105 13,800 11,800 14,300 16,900
Contractual Serv.24,587 22,853 21,592 21,500 23,850 5,950 26,400
Utilities 24,340 25,852 25,836 26,700 26,700 26,700 26,700
Repairs & Maint.5,576 12,087 13,281 6,250 8,000 15,000 27,000
Training/Travel/Dues 741 710 1,251 800 960 1,610 1,910
Other Exp.(2) 257 126 500 500 500 500
Credit Card Fees 126 414 - 300 300 300 300
Capital outlay 3,113 38,930 18,755 15,000 27,000 20,000 -
Total Exp 371,505 410,775 399,943 399,655 415,710 403,760 436,560
Net addition to (use of)
general revenues
(266,947) (327,281) (308,334) (312,555) (319,710) (303,760) (336,060)
General
Fund
Municipal
Bldg Fund /
Other Funds
2020 CAPITAL OUTLAY
AV upgrades 20,000
Backup Boiler 25,000
25,000
2021 CAPITAL OUTLAY
Cooling Tower
10,000
Concrete – Dumpster Area 50,000
Carpet – Yellowstone Room 50,000
110,000
244
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
APPLE VALLEY SENIOR CENTER
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 138,574 138,151 145,078 144,065 70,746 150,260 150,260 154,735 154,735
6111 - SALARY PART-TIME 92,139 90,161 72,995 96,660 34,889 70,245 70,245 72,350 72,350
6112 - SALARY-SEASONAL TEMP 1,102 744 18,936 6,083 20,000 20,000 20,000 20,000
6113 - OVERTIME-REGULAR EMPLOYEES 258 447 500 811
6121 - INSURANCE CASH BENEFIT 0 0 360 0
6122 - COMP REQUEST 0 -381 -114 -811
6123 - SALARY-OTHER 7,225 6,520 6,520 6,715 6,715
6105 - SALARIES AND WAGES 232,073 229,122 237,756 247,950 111,718 247,025 247,025 253,800 253,800
6138 - MEDICARE 3,085 3,215 3,283 3,595 1,537 3,580 3,580 3,680 3,680
6139 - FICA 13,191 13,746 14,038 15,375 6,571 15,315 15,315 15,735 15,735
6141 - PENSIONS-PERA 17,018 17,156 17,657 18,600 8,319 17,775 17,775 18,285 18,285
6142 - WORKERS COMPENSATION 4,960 6,551 7,059 7,610 3,438 7,600 7,600 8,190 8,190
6144 - LONG-TERM DISABILITY INSURANCE 364 276 288 410 132 425 425 440 440
6145 - MEDICAL INSURANCE 27,584 34,606 37,380 30,060 15,848 34,680 34,680 36,720 36,720
6146 - DENTAL INSURANCE 2,664 3,012 3,129 1,467
6147 - LIFE INSURANCE-BASIC 12 12 12 6
6148 - LIFE INSURANCE-SUPP/DEPEND 0 27 1,034 649
6170 - EMPLOYEE PAID PREMIUMS -7,364 -12,640 -7,000 -3,184 -7,000 -7,000
6125 - EMPLOYEE BENEFITS 68,878 71,237 71,242 68,650 34,781 72,375 72,375 83,050 83,050
6100 - TOTAL PERSONNEL SERVICES 300,951 300,360 308,997 316,600 146,500 319,400 319,400 336,850 336,850
6210 - OFFICE SUPPLIES 81 237 95 400 86 400 400 400 400
6211 - SMALL TOOLS & EQUIPMENT 950 702 36 1,000 159 3,500 3,500 5,500 5,500
6215 - EQUIPMENT-PARTS 222 1,001 353 400 74 400 400 500 500
6229 - GENERAL SUPPLIES 10,819 7,373 9,621 10,000 3,786 10,000 10,000 10,500 10,500
6205 - SUPPLIES 12,073 9,313 10,105 11,800 4,104 14,300 14,300 16,900 16,900
6235 - CONSULTANT SERVICES 19 20 253 21
6237 - TELEPHONE/PAGERS 0 0 320 600 255 600 600 600 600
6239 - PRINTING 555 0 11 800 536 800 800 800 800
6240 - CLEANING SERVICE/GARBAGE 1,293 1,594 1,545 1,350 943 1,350 1,350 1,500 1,500
6249 - OTHER CONTRACTUAL SERVICES 22,720 21,239 19,462 21,100 8,589 23,200 3,200 23,500 23,500
6230 - CONTRACTUAL SERVICES 24,587 22,853 21,592 23,850 10,344 25,950 5,950 26,400 26,400
6255 - UTILITIES-ELECTRIC 20,144 21,398 21,684 22,000 9,417 22,000 22,000 22,000 22,000
6256 - UTILITIES-NATURAL GAS 3,513 3,762 3,515 4,000 2,389 4,000 4,000 4,000 4,000
6257 - UTILITIES-PROPANE/WATER/SEWER 683 692 637 700 271 700 700 700 700
6250 - UTILITIES 24,340 25,852 25,836 26,700 12,076 26,700 26,700 26,700 26,700
6265 - REPAIRS-EQUIPMENT 1,641 440 873 2,000 1,224 2,000 2,000 2,000 2,000
6266 - REPAIRS-BUILDING 3,936 11,647 12,408 6,000 1,897 13,000 13,000 25,000 25,000
6260 - REPAIRS AND MAINTENA 5,576 12,087 13,281 8,000 3,121 15,000 15,000 27,000 27,000
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 60 0 0 200 0 300 300 300 300
6276 - SCHOOLS/CONFERENCES/EXP OTHER 0 125 225 365
6277 - MILEAGE/AUTO ALLOWANCE 110 316 416 150 83 300 300 400 400
6280 - DUES & SUBSCRIPTIONS 110 40 60 110 25 110 110 110 110
6281 - UNIFORM/CLOTHING ALLOWANCE 461 229 550 500 154 900 900 1,100 1,100
6270 - TRNG/TRAVL/DUES/UNIF 741 710 1,251 960 627 1,610 1,610 1,910 1,910
6200 - TOTAL OPERATING COSTS 67,318 70,815 72,065 71,310 30,272 83,560 63,560 98,910 98,910
6333 - GENERAL-CASH DISCOUNTS -102 -26 -24 -15
6351 - VISA/BANK CHARGES 126 414 0 300 0 300 300 300 300
245
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
APPLE VALLEY SENIOR CENTER
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6399 - OTHER CHARGES 100 282 150 500 0 500 500 500 500
6301 - OTHER EXPENDITURES 124 670 126 800 -15 800 800 800 800
6300 - TOTAL OTHER EXPENDITURES 124 670 126 800 -15 800 800 800 800
6401 - EXPENDITURES 0 0 0 0 0
6400 - TOTAL EXPENDITURES 0 0 0 0 0
6735 - CAPITAL OUTLAY-OTHER IMPROVEME 3,113 38,930 18,755 27,000 0 20,000 20,000
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0
6701 - TOTAL CAPITAL OUTLAY 3,113 38,930 18,755 27,000 0 20,000 20,000
6700 - TOTAL CAPITAL OUTLAY 3,113 38,930 18,755 27,000 0 20,000 20,000
371,505 410,775 399,943 415,710 176,757 423,760 403,760 436,560 436,560
246
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 45: APPLE VALLEY SENIOR CENTER - 1920
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6110 SALARIES 137,630 144,065 144,065 150,260 150,260 154,735 154,735
6111 Salary-Parttime 92,345 96,660 96,660 70,245 70,245 72,350 72,350
6112 Salary-Seasonal 20,000 20,000 20,000 20,000
6123 Salary-Other 9,500 7,225 7,225 6,520 6,520 6,715 6,715
6138 Medicare 3,470 3,595 3,595 3,580 3,580 3,680 3,680
6139 FICA 14,850 15,375 15,375 15,315 15,315 15,735 15,735
6141 Pension - PERA 17,660 18,600 18,600 17,775 17,775 18,285 18,285
6142 Work Comp Ins 7,155 7,610 7,610 7,600 7,600 8,190 8,190
6144 Long-term Disability Insurance 395 410 410 425 425 440 440
6145 Hospital & Life Insurance 31,800 30,060 30,060 34,680 34,680 36,720 36,720
6170 Employee Paid Premiums (7,000) (7,000) (7,000) (7,000)
Position Changes
Total 314,805 316,600 316,600 319,400 319,400 336,850 336,850
6210 OFFICE SUPPLIES
400 400 400 400 400 400 400
Total 400 400 400 400 400 400 400
6211 SMALL TOOL & EQUIPMENT
1,000 1,000 1,000 3,500 3,500 5,500 5,500
Total 1,000 1,000 1,000 3,500 3,500 5,500 5,500
6215 SMALL EQUIPMENT PARTS
400 400 400 400 400 500 500
Total 400 400 400 400 400 500 500
6229 GENERAL SUPPLIES
Heat Pump Pipes/Fittings/Connectors
Program Materials 6,000 5,000 5,000 5,000 5,000 5,000 5,000
Cleaning Chemicals/Paper Products 6,000 5,000 5,000 5,000 5,000 5,500 5,500
Total 12,000 10,000 10,000 10,000 10,000 10,500 10,500
6237 TELEPHONE
Maintenance Cell Phone 600 600 600 600 600 600
Total - 600 600 600 600 600 600
6239 PRINTING/PUBLISHING
1,000 800 800 800 800 800 800
Total 1,000 800 800 800 800 800 800
6240 C. SERVICE/GARBAGE REMOVAL
Garbage Removal/Clean Floors 500 1,300 1,300 1,350 1,350 1,500 1,500
Floor/Carpet Cleaning - 50 50
Total 500 1,350 1,350 1,350 1,350 1,500 1,500
6249 OTHER CONTRACTUAL SERVICES
Outing Fees & Instructors 11,800 13,000 13,000 15,000 15,000 15,000 15,000
Heating/Cooling Prevent. Maintenance 6,000 6,000 6,000 6,000 6,000 6,300 6,300
Elevator Inspection 1,500 1,100 1,100 1,200 1,200 1,200 1,200
Alarm Monitoring 700 1,000 1,000 1,000 1,000 1,000 1,000
Total 20,000 21,100 21,100 23,200 23,200 23,500 23,500
6255 UTILITIES - ELECTRIC
22,000 22,000 22,000 22,000 22,000 22,000 22,000
Total 22,000 22,000 22,000 22,000 22,000 22,000 22,000
6256 UTILITIES - NATURAL GAS
4,000 4,000 4,000 4,000 4,000 4,000 4,000
Total 4,000 4,000 4,000 4,000 4,000 4,000 4,000
6257 UTILITIES - OTHER
Water/Sewer/Propane 700 700 700 700 700 700 700
Total 700 700 700 700 700 700 700
6265 REPAIRS - EQUIPMENT
Miscellaneous 1,250 2,000 2,000 2,000 2,000 2,000 2,000
Total 1,250 2,000 2,000 2,000 2,000 2,000 2,000
6266 REPAIRS - BUILDING
5,000 6,000 6,000 13,000 13,000 25,000 25,000
Total 5,000 6,000 6,000 13,000 13,000 25,000 25,000
6275 SCHOOLS/CONFERENCES
200 200 200 300 300 300 300
Total 200 200 200 300 300 300 300
6277 MILEAGE ALLOWANCE
Part-Time Staff 200 150 150 300 300 400 400
Total 200 150 150 300 300 400 400
6280 DUES & SUBSCRIPTIONS
MASS 100 110 110 110 110 110 110
Total 100 110 110 110 110 110 110
6281 UNIFORM/CLOTHING ALLOWANCE
300 500 500 900 900 1,100 1,100
Total 300 500 500 900 900 1,100 1,100
6399 OTHER CHARGES
Misc 500 500 500 500 500 500 500
Total 500 500 500 500 500 500 500
247
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 45: APPLE VALLEY SENIOR CENTER - 1920
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6351 VISA/BANK CHARGES
300 300 300 300 300 300 300
Total 300 300 300 300 300 300 300
6720 CAPITAL OUTLAY - OFFICE FURN
Total - - - - - - -
6725 CAPITAL OUTLAY - OFFICE EQUIP
Total - - - - - - -
6735 CAPITAL OUTLAY - OTHER IMPROV
Interior Painting - High Traffic Areas 10,000 10,000
Audio/Visual Equipment - 17,000 17,000 20,000 - - -
Replace Banquet Chairs/Tables 15,000
Concrete Replacement-Entry - -
Building Upgrades - -
Concrete Repair
Total 15,000 27,000 27,000 20,000 - - -
Total Net of Personnel 84,850 99,110 99,110 104,360 84,360 99,710 99,710
TOTAL EXPENSES 399,655$ 415,710$ 415,710$ 423,760$ 403,760$ 436,560$ 436,560$
248
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 47 1950 Insurance
DESCRIPTION OF ACTIVITY
This Business Unit accounts for the unallocated property and workers compensation
insurance charges for the General Fund. The city participates in the League of MN
Cities Insurance Trust (LMCIT).
MAJOR OBJECTIVES FOR 2020/2021
Work with staff to lower the Experience Modifiers for workers compensation and
property/liability insurance. The trend in the worker compensation experience modifier
has declined over the past few years based on a positive experience over the past few
years.
The property/liability premium increases 0.3% overall for the 2019/20 premium year and
the worker comp premium decreased 7.1%, which relates directly to the drop in the work
comp experience modification factor from .95 to .83. The proposed budgets include
these rate increases.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2016 2017 2018 2019 2020 2021
Worker Comp Exp. modifier .99 1.01 .95 .83 .95 .95
Liability Experience Modifier .930 1.058 .991 .991 .99 .99
Regular Status
Personnel Schedule –FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2015 2016 2017 2018 2019 2020
None
Summary Budget
Department 47 Insurance
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Expenditures:
Salaries & Wages 689 - - - - - -
Emp. Benefits 10,677 11,976 2,749 6,200 12,000 12,000 12,000
Supplies 125
Insurance Premium 288,000 303,000 313,150 313,150 313,150 312,500 325,000
Capital outlay
Net provision to (use
of) general revenues 299,366 314,976 316,024 319,350 325,150 324,500 337,000
2020/21 CAPITAL OUTLAY:
None
249
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
INSURANCE
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 689 0 0 0 0
6105 - SALARIES AND WAGES 689 0 0 0 0
6138 - MEDICARE 10 0 0 0
6139 - FICA 44 0 0 0
6141 - PENSIONS-PERA 52 0 0 0
6142 - WORKERS COMPENSATION 20 0 0 0 0
6143 - UNEMPLOYMENT COMPENSATION 10,551 11,976 2,749 12,000 0 12,000 12,000 12,000 12,000
6125 - EMPLOYEE BENEFITS 10,677 11,976 2,749 12,000 0 12,000 12,000 12,000 12,000
6100 - TOTAL PERSONNEL SERVICES 11,366 11,976 2,749 12,000 0 12,000 12,000 12,000 12,000
6229 - GENERAL SUPPLIES 125 0
6205 - SUPPLIES 125 0
6200 - TOTAL OPERATING COSTS 125 0
6311 - INSURANCE-PROPERTY/LIABILITY 288,000 303,000 313,150 313,150 156,575 322,500 312,500 335,000 325,000
6301 - OTHER EXPENDITURES 288,000 303,000 313,150 313,150 156,575 322,500 312,500 335,000 325,000
6300 - TOTAL OTHER EXPENDITURES 288,000 303,000 313,150 313,150 156,575 322,500 312,500 335,000 325,000
299,366 314,976 316,024 325,150 156,575 334,500 324,500 347,000 337,000
250
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 47: INSURANCE - 1950
COMPANY 1000: GENERAL FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROPOSED PROP RECOMMEND PROP RECOMMEND
6143 Unemployment Compensation 6,200 12,000 12,000 12,000 12,000 12,000 12,000
Total 6,200 12,000 12,000 12,000 12,000 12,000 12,000
6235 CONSULTANT SERVICES
Total - - - - - - -
6311 INSURANCE
Automobile 46,200 34,000 34,000 35,000 35,000 56,000 56,000
Property 118,900 107,700 107,700 110,900 110,900 109,000 109,000
General Liability 78,750 110,450 110,450 113,800 113,800 104,000 104,000
Boiler and Machinery 13,650 10,400 10,400 10,700 10,700 16,000 16,000
Umbrella 52,500 49,600 49,600 51,100 51,100 49,000 49,000
Employee Bonds 3,150 1,000 1,000 1,000 1,000 1,000 1,000
Reduction to Trend - - - - (10,000) - (10,000)
Total 313,150 313,150 313,150 322,500 312,500 335,000 325,000
Total Net of Personnel 313,150 313,150 313,150 322,500 312,500 335,000 325,000
TOTAL EXPENSES 319,350$ 325,150$ 325,150$ 334,500$ 324,500$ 347,000$ 337,000$
251
Notes:
252
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
1000 48 1960 Contingency &
Transfers
DESCRIPTION OF ACTIVITY
The Council Contingency business unit provides the City Council with the financial ability
to address unbudgeted items that come up after the levy is adopted.
Fuel costs have the potential to become volatile and could exceed individual department
budgets.
Starting with the 2016 budget year this business unit contains a transfer to the Municipal
Building Fund to fund a portion of the building improvement requests each budget year.
A significant share of the annual street maintenance program comes from the property
tax levy achieved with a transfer from the general fund to the Road Improvement Fund.
MAJOR OBJECTIVES FOR 2020 / 21
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2016 2017 2018 2019 2020 2021
Summary Budget
Department 48 Contingency & Transfers
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Expenditures:
Other Exp.21,471 19,156 - 99,645 164,420 40,490 40,490
Capital outlay - - - - - -
Transfer to Cable TV Fund - - - - - -
Transfers to FCPF 1,650,000 2,001,000 1,165,000 - - -
Transfer to Muni Bldg Fund 171,500 176,000 381,000 381,000 186,000 192,000 198,000
Transfers to Road Improvement
Fund 3,028,200 3,332,100 3,417,000 3,417,000 3,437,000 3,540,000 3,664,000
Total 4,871,171 5,528,255 4,963,000 3,897,645 3,787,420 3,772,490 3,902,490
2020 CAPITAL OUTLAY:
None
253
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
CONTINGENCY & TRANSFERS
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6112 - SALARY-SEASONAL TEMP 161 0 0
6105 - SALARIES AND WAGES 161 0 0
6138 - MEDICARE 2 0 0
6139 - FICA 10 0 0
6142 - WORKERS COMPENSATION 6 0 0
6125 - EMPLOYEE BENEFITS 19 0 0
6100 - TOTAL PERSONNEL SERVICES 180 0 0
6205 - SUPPLIES 0 0 0 0
6235 - CONSULTANT SERVICES 21,471 18,976 0 9,116
6230 - CONTRACTUAL SERVICES 21,471 18,976 0 9,116
6260 - REPAIRS AND MAINTENA 0 0 0 0
6200 - TOTAL OPERATING COSTS 21,471 18,976 0 9,116
6399 - OTHER CHARGES 0 0 0 164,420 0 50,490 40,490 50,490 40,490
6301 - OTHER EXPENDITURES 0 0 0 164,420 0 50,490 40,490 50,490 40,490
6300 - TOTAL OTHER EXPENDITURES 0 0 0 164,420 0 50,490 40,490 50,490 40,490
7110 - TRANSFER TO OTHER FUNDS 4,849,700 5,509,100 4,963,000 3,623,000 0 3,732,000 3,732,000 3,862,000 3,862,000
7101 - TOTAL TRANSFERS 4,849,700 5,509,100 4,963,000 3,623,000 0 3,732,000 3,732,000 3,862,000 3,862,000
7100 - TOTAL TRANSFERS 4,849,700 5,509,100 4,963,000 3,623,000 0 3,732,000 3,732,000 3,862,000 3,862,000
4,871,171 5,528,255 4,963,000 3,787,420 9,116 3,782,490 3,772,490 3,912,490 3,902,490
254
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 48: CONTINGENCY & TRANSFERS - 1960
COMPANY 1000: GENERAL FUND
JDE 2018 20109 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROPOSED PROP RECOMMEND PROP RECOMMEND
6399 OTHER CHARGES
General Contingency 148,645 174,420 174,420 102,490 102,490 102,490 102,490
$.25 per gallon for fuel 30,000 30,000 30,000 30,000 20,000 30,000 20,000
Potential Labor Negot Consultant - 7,000 7,000
Participation factor for Annual Lea (35,000) (35,000) (35,000) (35,000) (35,000)
Position Vacancy Factor (44,000) (47,000) (47,000) (47,000) (47,000) (47,000) (47,000)
Total 99,645 164,420 164,420 50,490 40,490 50,490 40,490
7110 Transfers Out
Transfer to Road Improvement Fu 3,417,000 3,437,000 3,437,000 3,540,000 3,540,000 3,664,000 3,664,000
Transfer to Muni Bldg Fund 381,000 186,000 186,000 192,000 192,000 198,000 198,000
3,798,000 3,623,000 3,623,000 3,732,000 3,732,000 3,862,000 3,862,000
Total Net of Personnel 3,897,645 3,787,420 3,787,420 3,782,490 3,772,490 3,912,490 3,902,490
TOTAL EXPENSES 3,897,645$ 3,787,420$ 3,787,420$ 3,782,490$ 3,772,490$ 3,912,490$ 3,902,490$
255
Notes:
256
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
2010 70 2012 Cable Joint
Powers
DESCRIPTION OF ACTIVITY
This fund is for the expenses of the Apple Valley, Farmington and Rosemount Cable
Commission. Expenses are used in the production or cablecasting of video productions
done on behalf of the three city commission. Revenues for the fund come from
quarterly invoices to the three cities. The commission cities estimate their future capital
expenses in this budget, but the funding for the capital will not be collected in advance.
Instead, the cities will receive invoices divided by formula at the time capital purchases
are made. The three cities can then use their PEG funds to reimburse this fund for the
exact amount of the capital expense. PEG revenues collected by the cities may only be
used for capital expenses.
MAJOR OBJECTIVES FOR 2019 and 2020
1.Purchases and invoice member cities for Cable Commission capital purchases.
IMPACT MEASURES / PERFORMANCE INDICATORS
Projected Projected Projected Projected Projected Projected
Item 2016 2017 2018 2019 2020 2021
# of Cable Customers 19,800 19,800 19,800 19,800 19,917 19,917
# of City Meetings Cablecast 130 130 130 130 130 130
Total Hours of Programming
Cablecast
4,500 4,500 4,500 4,500 4,500 4,500
Estimated # of Bulletin Board
Messages
500 500 500 500 500 500
OUTCOME MEASURES
Projected
2016
Projected
2017
Projected
2018
Projected
2019
Projected
2020
Projected
2021
Cost per household from
General Fund
$1.45 $5.79 $6.03 $7.05 $6.03 $x.xx
257
Regular Status Personnel
Schedule –FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Cable Coordinator 1 1 1 1 1 1
Video Production Specialist 1 1 1 2 2 2
Temporary Status
Personnel Schedule – Hours (Part Time)
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Cable Access Prod. Asst. 693 693 693 693 0 0
Cable Operators 1120 1120 1120 1120 1120 1120
Summary Budget
Department 70 Cable TV Joint Powers
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
PEG Fees 60,954 61,252 68,122 71,000 71,000 - -
Other City Shares 158,690 118,513 120,105 120,105 140,390 162,168 174,000
Investment Earnings 1,360 1,288 1,606 1,500 1,500 1,500 1,500
Transfer from Other Funds 84,072 57,289 120,105 120,105 140,390 162,168 174,000
Other Misc rev. 1,638 1,460 - - - - -
306,714 239,800 309,938 312,710 353,280 325,836 349,500
Expenditures:
Salaries & Wages 153,687 159,331 159,724 159,525 192,565 216,360 234,555
Emp. Benefits 43,935 46,763 50,141 53,685 76,500 81,975 85,445
Supplies 2,299 3,820 2,820 3,900 4,000 4,000 4,000
Contractual Serv.14,857 8,529 5,842 4,700 4,700 4,700 4,700
Repairs & Maint.132 569 - 8,000 8,000 6,000 8,000
Training/Travel/Dues 5,824 5,603 2,877 6,900 6,900 8,800 8,800
Other Exp.3,504 1,496 1,561 3,500 2,500 2,500 2,500
Capital outlay 91,687 14,116 - - -
224,237 317,800 237,082 240,210 295,165 324,335 348,000
Net addition to (use of )
net assets
82,477 (78,000) 72,856 72,500 58,115 1,501 1,500
Fund Balance
Beginning of Year 127,235$ 209,712$ 131,712$ 204,568$ 277,068$ 335,183$ 336,684$
Revenues 306,714 239,800 309,938 312,710 353,280 325,836 349,500
Expenditures (224,237) (317,800) (237,082) (240,210) (295,165) (324,335) (348,000)
End of Year 209,712 131,712 204,568 277,068 335,183 336,684 338,184
2020/2021 CAPITAL OUTLAY
The Capital Outlay will be paid directly by member cities using PEG fee collections.
258
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
CABLE TV JOINT POWERS
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 134,609 133,141 124,836 169,335 86,140 187,700 187,700 199,215 199,215
6111 - SALARY PART-TIME 18,840 25,269 23,439 16,650 360 16,700 16,700 7,200 7,200
6112 - SALARY-SEASONAL TEMP 0 201 11,414 0 4,947 17,200 17,200
6113 - OVERTIME-REGULAR EMPLOYEES 2,212 3,573 3,027 1,000 1,916 3,000 3,000 3,000 3,000
6121 - INSURANCE CASH BENEFIT 300 720 0 0
6122 - COMP REQUEST -2,274 -3,573 -2,991 -1,916
6123 - SALARY-OTHER 5,580 8,960 8,960 7,940 7,940
6105 - SALARIES AND WAGES 153,687 159,331 159,724 192,565 91,447 216,360 216,360 234,555 234,555
6138 - MEDICARE 2,258 2,294 2,282 2,775 1,255 3,135 3,135 3,300 3,300
6139 - FICA 9,657 9,810 9,756 11,875 5,368 13,415 13,415 14,095 14,095
6141 - PENSIONS-PERA 10,035 10,175 11,255 14,370 6,559 16,225 16,225 15,760 15,760
6142 - WORKERS COMPENSATION 460 392 454 560 395 1,000 1,000 1,105 1,105
6143 - UNEMPLOYMENT COMPENSATION 0 0 0 18
6144 - LONG-TERM DISABILITY INSURANCE 337 221 250 480 160 550 550 580 580
6145 - MEDICAL INSURANCE 19,952 23,724 27,934 46,440 20,245 47,650 47,650 50,605 50,605
6146 - DENTAL INSURANCE 1,207 1,929 2,166 1,666
6147 - LIFE INSURANCE-BASIC 12 12 12 8
6148 - LIFE INSURANCE-SUPP/DEPEND 16 40 0 0
6170 - EMPLOYEE PAID PREMIUMS -1,833 -3,967 -2,317
6125 - EMPLOYEE BENEFITS 43,935 46,763 50,141 76,500 33,357 81,975 81,975 85,445 85,445
6100 - TOTAL PERSONNEL SERVICES 197,622 206,095 209,866 269,065 124,805 298,335 298,335 320,000 320,000
6210 - OFFICE SUPPLIES 80 18 0 500 0 500 500 500 500
6211 - SMALL TOOLS & EQUIPMENT 1,525 1,716 1,223 500 127 1,000 1,000 500 500
6215 - EQUIPMENT-PARTS 295 679 30 500 30 500 500 500 500
6229 - GENERAL SUPPLIES 398 1,407 1,568 2,500 1,236 2,000 2,000 2,500 2,500
6205 - SUPPLIES 2,299 3,820 2,820 4,000 1,394 4,000 4,000 4,000 4,000
6231 - LEGAL SERVICES 11,447 7,936 4,307 0
6235 - CONSULTANT SERVICES 2,727 0 932 3,500 0 3,500 3,500 3,500 3,500
6237 - TELEPHONE/PAGERS 618 444 604 1,200 264 1,200 1,200 1,200 1,200
6238 - POSTAGE/UPS/FEDEX 0 21 0 0
6239 - PRINTING 65 129 0 58
6230 - CONTRACTUAL SERVICES 14,857 8,529 5,842 4,700 322 4,700 4,700 4,700 4,700
6265 - REPAIRS-EQUIPMENT 132 569 0 8,000 1,600 6,000 6,000 8,000 8,000
6260 - REPAIRS AND MAINTENA 132 569 0 8,000 1,600 6,000 6,000 8,000 8,000
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 69 675 0 1,000 0 3,000 3,000 3,000 3,000
6277 - MILEAGE/AUTO ALLOWANCE 3,300 2,230 2,219 3,000 926 3,000 3,000 3,000 3,000
6280 - DUES & SUBSCRIPTIONS 2,455 2,698 658 2,900 389 2,800 2,800 2,800 2,800
6270 - TRNG/TRAVL/DUES/UNIF 5,824 5,603 2,877 6,900 1,315 8,800 8,800 8,800 8,800
6200 - TOTAL OPERATING COSTS 23,111 18,522 11,539 23,600 4,630 23,500 23,500 25,500 25,500
6311 - INSURANCE-PROPERTY/LIABILITY 3,504 1,496 1,561 2,500 2,818 2,500 2,500 2,500 2,500
6301 - OTHER EXPENDITURES 3,504 1,496 1,561 2,500 2,818 2,500 2,500 2,500 2,500
6300 - TOTAL OTHER EXPENDITURES 3,504 1,496 1,561 2,500 2,818 2,500 2,500 2,500 2,500
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 91,687 14,116 0 1,010
6701 - TOTAL CAPITAL OUTLAY 0 91,687 14,116 0 1,010
6700 - TOTAL CAPITAL OUTLAY 0 91,687 14,116 0 1,010
224,237 317,800 237,082 295,165 133,263 324,335 324,335 348,000 348,000
259
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 70: CABLE TV JOINT POWERS- 2012
COMPANY 2010: CABLE TV JOINT POWERS
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Cable Coordinator 70,365 75,920 75,920 80,540 80,540 85,480 85,480
6110 Full-Time Employees-V.P. Specialist 43,765 93,415 93,415 107,160 107,160 113,735 113,735
6111 Part-Time Employees-Asst./Intern 20,425 - - - - 7,200 7,200
6112 PT Employees-Control room operato 16,655 16,650 16,650 16,700 16,700 17,200 17,200
6113 Overtime-Reg 1,000 1,000 1,000 3,000 3,000 3,000 3,000
6123 Salaries - Other 7,315 5,580 5,580 8,960 8,960 7,940 7,940
6138 Medicare 2,305 2,775 2,775 3,135 3,135 3,300 3,300
6139 FICA 9,865 11,875 11,875 13,415 13,415 14,095 14,095
6141 Pension - PERA 11,930 14,370 14,370 16,225 16,225 15,760 15,760
6142 Worker Comp 450 560 560 1,000 1,000 1,105 1,105
6144 Long-term Disability Insurance 335 480 480 550 550 580 580
6145 Hospital & Life Insurance 28,800 46,440 46,440 47,650 47,650 50,605 50,605
Total 213,210 269,065 269,065 298,335 298,335 320,000 320,000
6210 OFFICE SUPPLIES
Misc.500 500 500 500 500 500 500
Total 500 500 500 500 500 500 500
6211 SMALL TOOLS & EQUIPMENT
Misc.400 500 500 1,000 1,000 500 500
Total 400 500 500 1,000 1,000 500 500
6215 EQUIPMENT-PARTS
Misc 500 500 500 500 500 500 500
Total 500 500 500 500 500 500 500
6229 GENERAL SUPPLIES
Supplies 2,500 2,500 2,500 2,000 2,000 2,500 2,500
Total 2,500 2,500 2,500 2,000 2,000 2,500 2,500
6235 CONSULTANT SERVICES
Legal Fees 3,500 3,500 3,500 3,500 3,500 3,500 3,500
Technical Consulting - - - - - - -
Total 3,500 3,500 3,500 3,500 3,500 3,500 3,500
6237 TELEPHONE/POSTAGE
Cell Phone 1,200 1,200 1,200 1,200 1,200 1,200 1,200
Total 1,200 1,200 1,200 1,200 1,200 1,200 1,200
6265 REPAIRS-EQUIPMENT
Non-Service Contract Repairs 6,000 6,000 6,000 6,000 6,000 6,000 6,000
Tightrope System Service Contract 2,000 2,000 2,000 2,000 2,000
Total 8,000 8,000 8,000 6,000 6,000 8,000 8,000
6275 SCHOOL/CONFERENCES - LOCAL
MACTA Annual 700 700 700 - -
Other 300 300 300 3,000 3,000 3,000 3,000
Total 1,000 1,000 1,000 3,000 3,000 3,000 3,000
6277 MILEAGE ALLOWANCE
Coordinator Mileage 1,500 1,500 1,500 1,500 1,500 1,500 1,500
Producers Mileage 1,500 1,500 1,500 1,500 1,500 1,500 1,500
Total 3,000 3,000 3,000 3,000 3,000 3,000 3,000
6280 DUES & SUBSCRIPTIONS
MACTA Dues 2,000 2,000 2,000 2,000 2,000
Tightrope Software Assurance 2,000 2,000
Annual Software Licenses 500 500 500 500
Music & Stock Library 300 300 300 300 300 300 300
NATOA Annual Membership 600 600 600 - - - -
Total 2,900 2,900 2,900 2,800 2,800 2,800 2,800
6311 INSURANCE
LMCIT Insurance 3,500 2,500 2,500 2,500 2,500 2,500 2,500
Total 3,500 2,500 2,500 2,500 2,500 2,500 2,500
260
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 70: CABLE TV JOINT POWERS- 2012
COMPANY 2010: CABLE TV JOINT POWERS
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6740 CAPITAL OUTLAY - OTHER ITEMS
Additional Edit Station 6,000 - -
Audio Embedding Cards 1,500 - -
Portable Light Kit 3,000 - -
Trf from PEG for Capital Outlay (10,500)
Camera System 6,000 6,000
Tablet/Laptop 1,250 1,250
Control Room-Switchers 75,000 75,000
Network Attached Storage (NAS)2,500 2,500
New Office Furnishings (AV Capitol)20,000 20,000
Edit Stations 15,000 15,000
Capital Correction (Charged separately using PEG fu (7,250) (7,250) (97,500) (97,500) (15,000) (15,000)
Total - - - - - - -
Total Net of Personnel 27,000 26,100 26,100 26,000 26,000 28,000 28,000
TOTAL EXPENSES (Operations)240,210$ 295,165$ 295,165$ 324,335$ 324,335$ 348,000$ 348,000$
Individual City shares are:
Apple Valley $120,105.00 $147,582.50 $147,582.50 $162,167.50 $162,167.50 $174,000.00 $174,000.00
Farmington $60,052.50 $73,791.25 $73,791.25 $81,083.75 $81,083.75 $87,000.00 $87,000.00
Rosemount $60,052.50 $73,791.25 $73,791.25 $81,083.75 $81,083.75 $87,000.00 $87,000.00
261
Notes:
262
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
4810 81 4812 Cable Capital
Equip-PEG
DESCRIPTION OF ACTIVITY
In 2018, the City approved a new cable television franchise agreement with Charter
Communications. Under this agreement, the City is limited to utilizing PEG funds only
for cable-related capital purchases. This fund was created to account for Apple Valley’s
PEG funds and expenditures under the capital restrictions.
The assets can be divided into two categories. The first category is the equipment
owned independently by the City of Apple Valley. This mainly includes audio visual
equipment used for the Council Chambers. The second category is the equipment
owned jointly by the Cities of Apple Valley, Farmington, and Rosemount as part of the
joint powers cable commission. This would include editing stations, cameras, switchers,
recorders, monitors and other equipment used for recording meetings, creating content
and distribution of the channels.
The PEG funds can be used to address capital either owned independently by the City
or owned jointly by the cable joint powers commission. For 2020 the commission will be
replacing video switchers and adding a network attached storage device.
MAJOR OBJECTIVES FOR 2020
Summary Budget
Department 81 - Cable Capital Equip-PEG
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
All PEG Revenues - 61,252 68,122 71,000 71,000 71,000 -
Investment Earnings - 42 1,606 1,500 1,500 1,500 -
- 61,294 69,728 72,500 72,500 72,500 -
Expenditures:
Capital Outlay - - 11,235 - 3,675 58,750 7,500
Transfers Out - - - 5,250 - - -
Other Expenditures - - - - - -
Total - - 11,235 5,250 3,675 58,750 7,500
Fund Balance
Beginning of Year -$ -$ 61,294$ 119,787$ 187,037$ 254,287$ 268,037$
Revenues - 61,294 69,728 72,500 72,500 72,500 -
Expenditures - - (11,235) (5,250) (5,250) (58,750) (7,500)
End of Year - 61,294 119,787 187,037 254,287 268,037 260,537
NOTE: This fund was established to account for PEG fees received from the cable
companies that are restricted to capital purchases. Prior to the creation of this fund in
2017 resources for capital equipment were identified from other sources.
263
2020 CAPITAL OUTLAY
City Share of PEG Eligible Expenditures:
Control Room Switches $37,500
Network Attached Storage $ 1,250
Cable Office Furnishings $20,000
Total $58,750
2021:
Edit Stations $ 7,500
264
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
CABLE CAPITAL EQUIP-PEG
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 11,235 3,675 0 58,750 58,750 7,500 7,500
6701 - TOTAL CAPITAL OUTLAY 11,235 3,675 0 58,750 58,750 7,500 7,500
6700 - TOTAL CAPITAL OUTLAY 11,235 3,675 0 58,750 58,750 7,500 7,500
7110 - TRANSFER TO OTHER FUNDS 0
7101 - TOTAL TRANSFERS 0
7100 - TOTAL TRANSFERS 0
11,235 3,675 0 58,750 58,750 7,500 7,500
265
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 81: CABLE CAPITAL EQUIP-PEG
COMPANY 4810: CABLE CAPITAL EQUIP-PEG
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6210 OFFICE SUPPLIES
Misc.
Total - - - - - - -
6211 SMALL TOOLS & EQUIPMENT
Misc.
Total - - - - - - -
6215 EQUIPMENT - PARTS
Misc.
Total - - - - - - -
6229 GENERAL SUPPLIES
Dubbing tapes, cables, etc.
Total - - - - - - -
6235 CONSULTANT SERVICES
Legal Fees (Not Reimbursable)
Police Beat Programming
Hook & Ladder Programming
Park and Rec Comm Meetings
Other Programming
Webcasting Fee
Award apps/ peer reviews
Total - - - - - - -
6265 REPAIRS - EQUIPMENT
Total - - - - - - -
6740 CAPITAL OUTLAY - OTHER ITEMS
3,675 58,750 58,750 7,500 7,500
Total - 3,675 - 58,750 58,750 7,500 7,500
7110 TRANSFER TO CABLE TV FUND
5,250 - - - -
Total 5,250 - - - - - -
TOTAL EXPENSES 5,250 3,675 - 58,750 58,750 7,500 7,500
266
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
4815 101 4817 Cable TV Special
Revenue-NONPEG
DESCRIPTION OF ACTIVITY
Cable TV expenditures are reflected in three separate budget funds. The general
operations of the joint powers cable commission and the capital equipment are found in
separate funds. This fund was established to separate and prevent co-mingling of
funding sources that must be kept separate. Specifically, starting in 2017, PEG
revenues can only be used for capital purchases. Since the joint powers commission is
jointly funded, it is desirable for Apple Valley’s cable-related revenues not to be directly
inter-mingled with revenues from the partner cities.
This fund receives its revenues from the cable television franchise fees. The expenses
from this fund fall into three main categories. 1) This fund pays the Apple Valley share
of the joint powers cable commission budget, which includes Council and Planning
Commission meetings and two joint programs. 2) This fund pays for webcasting, legal,
and other minor operational expenses that are incurred directly by the City and not the
Commission. 3) This fund pays for special additional Apple Valley programming that is
above and beyond what is provided to the cities under the joint powers agreement. This
additional programming includes Park and Recreation Committee meetings and
occasional other special City meetings.
MAJOR OBJECTIVES FOR 2020
1. Webcast all produced programming to supplement cable television
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2016 2017 2018 2019 2020 2021
Council meetings 25 24 25 25 25 25
Planning Commission
meetings 24 15 24 24 24 24
Parks Advisory meetings 5 5 5 5 5 5
Regular Status
Personnel Schedule –FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
None
267
Summary Budget
Department 101 Cable Special Revenue Fund
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Proposed Proposed Proposed
Revenue:
Excess Franchise Revenues 150,000 150,000 150,000
Investment Earnings 500 500 500
- - - - 150,500 150,500 150,500
Expenditures:
Salaries & Wages - -
Emp. Benefits - -
Supplies 1,195 1,195 1,195
Contractual Serv.12,500 12,500 12,500
Repairs & Maint.1,800 1,800 1,800
Training/Travel/Dues - - -
Capital outlay - - -
Transfers out 74,000 78,000 78,000
Other Exp.- - -
Total - - - - 89,495 93,495 93,495
Fund Balance
Beginning of Year -$ -$ -$ -$ -$ 61,005$ 118,010$
Revenues - - - - 150,500 150,500 150,500
Expenditures - - - - (89,495) (93,495) (93,495)
End of Year - - - - 61,005 118,010 175,015
2020 CAPITAL OUTLAY
None
268
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
CABLE TV SPECIAL REV-NONPEG
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6210 - OFFICE SUPPLIES 350 350 350 350 350
6211 - SMALL TOOLS & EQUIPMENT 70 70 70 70 70
6215 - EQUIPMENT-PARTS 500 500 500 500 500
6229 - GENERAL SUPPLIES 275 275 275 275 275
6205 - SUPPLIES 1,195 1,195 1,195 1,195 1,195
6235 - CONSULTANT SERVICES 12,500 12,500 12,500 12,500 12,500
6230 - CONTRACTUAL SERVICES 12,500 12,500 12,500 12,500 12,500
6265 - REPAIRS-EQUIPMENT 1,800 1,800 1,800 1,800 1,800
6260 - REPAIRS AND MAINTENA 1,800 1,800 1,800 1,800 1,800
6200 - TOTAL OPERATING COSTS 15,495 15,495 15,495 15,495 15,495
7110 - TRANSFER TO OTHER FUNDS 74,000 78,000 78,000 78,000 78,000
7101 - TOTAL TRANSFERS 74,000 78,000 78,000 78,000 78,000
7100 - TOTAL TRANSFERS 74,000 78,000 78,000 78,000 78,000
89,495 93,495 93,495 93,495 93,495
269
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 101: CABLE SPECIAL REVENUE NONPEG
COMPANY 4815: CABLE SPECIAL REVENUE NONPEG
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6210 OFFICE SUPPLIES
Misc.- 350 350 350 350 350 350
Total - 350 350 350 350 350 350
6211 SMALL TOOLS & EQUIPMENT
Misc.- 70 70 70 70 70 70
Total - 70 70 70 70 70 70
6215 EQUIPMENT - PARTS
Misc.- 500 500 500 500 500 500
Total - 500 500 500 500 500 500
6229 GENERAL SUPPLIES
Dubbing tapes, cables, etc.2,695 275 275 275 275 275 275
Total 2,695 275 275 275 275 275 275
6235 CONSULTANT SERVICES 3,000 3,000 3,000 3,000 3,000 3,000 3,000
Misc.1,000 1,000 1,000 1,000 1,000 1,000 1,000
8,500 8,500 8,500 8,500 8,500 8,500 8,500
Total 12,500 12,500 12,500 12,500 12,500 12,500 12,500
6265 REPAIRS - EQUIPMENT
300 1,800 1,800 1,800 1,800 1,800 1,800
Total 300 1,800 1,800 1,800 1,800 1,800 1,800
7110 TRANSFER TO CABLE TV FUND 120,105 74,000 74,000 78,000 78,000 78,000 78,000
Total 120,105 74,000 74,000 78,000 78,000 78,000 78,000
TOTAL EXPENSES 135,600 89,495 89,495 93,495 93,495 93,495 93,495
270
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
4800 108 4802 Cable Capital
Projects Fund
DESCRIPTION OF ACTIVITY
This fund was established to account for the payment of Apple Valley’s share of the
Cable Commission non-capital operating expenses. This fund was used to transfer
General Fund monies to pay the remaining portion of the Cable Commission budget as
well as to pay for Apple Valley specific cable expenses. The City began dedicating
annual franchise fee payments received in excess of budgeted amounts included in the
General Fund budget as the revenue source for this fund. There are no restrictions on
how the franchise fee revenues are used. PEG revenues are now restricted to capital
expenditure and are segregated in a separate Special Revenue Fund. The balance in
this fund came from collections received prior to the most recent franchise agreement
and is available to be appropriated for other needs unrelated to capital needs of the
Cable System.
MAJOR OBJECTIVES FOR 2020 and 2021
1. Provide funding for cooling unit for server room that will now contain cable
commission head-end equipment.
2. Provide funding for replacement and upgrade of analog surveillance cameras
and AV equipment at Municipal Center and Community Center.
Summary Budget
Department 108- Cable Capital Projects
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Proposed Proposed Proposed
Revenue:
Excess Franchise Revenues 182,347 136,474 138,403 - -
Investment Earnings 4,788 3,818 6,301 6,750 5,250 - -
187,135 140,292 144,704 6,750 5,250 - -
Expenditures:
Salaries & Wages 587 631 401 - - - -
Emp. Benefits 45 49 31 - - - -
Supplies 1 186 79 - - - -
Contractual Serv.8,080 8,340 14,978 - - - -
Repairs & Maint.48 - - - - -
Capital outlay 34,090 111,408 110,000 68,000 30,000 -
Transfers out 84,072 57,289 120,105 - - - -
Total 92,785 100,633 247,003 110,000 98,000 30,000 -
Fund Balance
Beginning of Year 443,777$ 538,127$ 577,786$ 475,487$ 372,237$ 279,487$ 249,487$
Revenues 187,135 140,292 144,704 6,750 5,250 - -
Expenditures (92,785) (100,633) (247,003) (110,000) (98,000) (30,000) -
End of Year 538,127 577,786 475,487 372,237 279,487 249,487 249,487
2020 CAPITAL OUTLAY
AV Equipment $ 30,000
271
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
CABLE TV CAPITAL PROJECTS
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6111 - SALARY PART-TIME 587 565 0 0
6112 - SALARY-SEASONAL TEMP 67 401 52
6105 - SALARIES AND WAGES 587 631 401 52
6138 - MEDICARE 8 9 6 1
6139 - FICA 36 39 25 3
6142 - WORKERS COMPENSATION 0 1 0
6125 - EMPLOYEE BENEFITS 45 49 31 4
6100 - TOTAL PERSONNEL SERVICES 632 680 433 56
6210 - OFFICE SUPPLIES 1 79 0 0 0 0 0
6211 - SMALL TOOLS & EQUIPMENT 0 0 0 0 0 0 0
6215 - EQUIPMENT-PARTS 0 108 0 0 0 0 0
6229 - GENERAL SUPPLIES 0 0 79 0 0 0 0
6205 - SUPPLIES 1 186 79 0 0 0 0
6231 - LEGAL SERVICES 83
6235 - CONSULTANT SERVICES 8,080 8,340 14,978 0 3,475 0 0
6230 - CONTRACTUAL SERVICES 8,080 8,340 14,978 0 3,558 0 0
6265 - REPAIRS-EQUIPMENT 0 48 0 0 0 0 0
6260 - REPAIRS AND MAINTENA 0 48 0 0 0 0 0
6200 - TOTAL OPERATING COSTS 8,081 8,574 15,057 0 3,558 0 0
6301 - OTHER EXPENDITURES 0 0 0
6300 - TOTAL OTHER EXPENDITURES 0 0 0
6715 - CAPITAL OUTLAY-BUILDINGS 0 0 30,000
6735 - CAPITAL OUTLAY-OTHER IMPROVEME 0
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 34,090 111,408 0 63,824
6701 - TOTAL CAPITAL OUTLAY 0 34,090 111,408 0 63,824 0 30,000
6700 - TOTAL CAPITAL OUTLAY 0 34,090 111,408 0 63,824 0 30,000
7110 - TRANSFER TO OTHER FUNDS 84,072 57,289 120,105 68,000 0 0 0
7101 - TOTAL TRANSFERS 84,072 57,289 120,105 68,000 0 0 0
7100 - TOTAL TRANSFERS 84,072 57,289 120,105 68,000 0 0 0
92,785 100,633 247,003 68,000 67,438 0 30,000
272
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 108: CABLE CAPITAL PROJECTS FUND
COMPANY 4800: CABLE CAPITAL PROJECTS
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROPOSED RECOMMEND PROPOSED RECOMMEND
6210 OFFICE SUPPLIES
Misc.- - - - - -
Total - - - - - - -
6211 SMALL TOOLS & EQUIPMENT
Misc.- - - - - -
Total - - - - - - -
6215 EQUIPMENT - PARTS
Misc.- - - - - -
Total - - - - - - -
6229 GENERAL SUPPLIES
Dubbing tapes, cables, etc.- - - - - -
Total - - - - - - -
6235 CONSULTANT SERVICES
Legal Fees (Not Reimbursable)- - - - - -
Police Beat Programming - - - - - -
Hook & Ladder Programming - - - - - -
Park and Rec Comm Meetings - - - - - -
Other Programming - - - - - -
Webcasting Fee - - - - - -
Award apps/ peer reviews
Total - - - - - - -
6265 REPAIRS - EQUIPMENT
- - - - - -
Total - - - - - - -
6715 CAPTIAL PROJECTS
Backup Colling Unit for Server Room 35,000
Surveillance Cameras 75,000
AV Equipment (AVCC & Senior Center)30,000
CMF Camera Conversion 20,000 - - - -
Security Cameras & Door Access 48,000
Total 110,000 68,000 - - 30,000 - -
TOTAL EXPENSES 110,000 68,000 - - 30,000 - -
273
Notes:
274
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
4930 103 4930 Future Capital Projects
DESCRIPTION OF ACTIVITY
The Future Capital Projects Fund was created to accumulate funds for the future replacement of
City assets. The funding source for this fund are the amounts transferred from the General Fund
that exceed the amounts established by the Fund Balance Policy at the end of each fiscal year.
MAJOR OBJECTIVES FOR 2020 and 2021
In 2018 we saw the completion of the energy efficiency project done under the Ameresco contract.
In 2019, funding includes support of the Municipal Building and the Road Improvement Funds.
In 2020 and 2021 the Future Capital Projects Fund identifies funding for a number of larger capital
projects. Projects identified in 2020 include addressing the facility needs at the fire stations, and
the finishing of the lower level at the Municipal Center, and replacing the pickleball courts. In 2021;
improvements include; the Cedar Avenue entrance monument, addressing the needs of the fire
stations, replacement of the JCRP park maintenance building and improvements to the Western
Service Center entrance.
Summary Budget
Department - Future Capital Projects Fund
2017 2018 2018 2019 2019 2020 2021
Actual Actual Adopted Adopted Projected Proposed Proposed
Revenue:
Investment Earnings 103,356 196,976 181,000 166,000 191,000 163,000 181,000
Interfund Loan repayment -2012 INTEREST 7,591 7,390 6,979 6,807 6,807 6,652 6,461
Interfund Loan repayment -2016 INTEREST - - 411 383 383 355 325
Transfer from General Fund 1,950,000 1,165,000 - - 500,000 500,000 500,000
2,060,947 1,369,366 188,390 173,190 698,190 670,007 687,786
Expenditures:
Capital outlay - Cedar Ave Monument - - - 60,000 - - 60,000
Capital outlay- Fire Station Reconfiguration(s)- - 500,000 - - 500,000 4,500,000
Capital Outlay -JCRP New Maintenance Bldg - - - - - - 1,050,000
Capital Outlay-Ameresco - 1,531,977 - - - - -
Capital outlay- CR 42 Trailwork 59,474 - - - - - -
Capital Outlay-Redwood - 71,903 - - - -
Muni Center Lower Level Finish - - - - - 800,000 -
Pickelball Courts - - - - - 250,000 -
Voting Tabulating Equipment Replacement 27,939 27,939 27,940 - - - -
Reconstruction of Western Service Center Parkin - - - 120,000 - - 120,000
Transfer out - Ameresco Energy Project - - 1,000,000 - - - -
Transfer out - Muni Bldg Fund 335,900 212,000 212,000 212,000 212,000 202,000 218,000
Transfer out - Street Maintenance Program - 578,810 578,810 240,326 220,000 - 389,000
Transfer out - Park Bond Debt Service 960,000 - - - - - -
Total 1,383,313 2,422,629 2,318,750 632,326 432,000 1,752,000 6,337,000
Fund Balance
Beginning of Year 14,675,768$ 15,353,402$ 15,353,402$ 14,300,139$ 14,300,139$ 14,566,329$ 13,484,336$
Revenues 2,060,947 1,369,366 188,390 173,190 698,190 670,007 687,786
Expenditures (1,383,313) (2,422,629) (2,318,750) (632,326) (432,000) (1,752,000) (6,337,000)
End of Year 15,353,402 14,300,139 13,223,042 13,841,003 14,566,329 13,484,336 7,835,122
275
2020 Capital Outlay:
Fire Station Reconfiguration(s) $ 500,000
Muni Center Lower Level Finish 800,000
Pickleball Courts 250,000
$1,550,000
2021 Capital Outlay:
Cedar Ave Entrance Monument $ 60,000
Fire Station Reconfiguration(s) 4,500,000
JCRP East maintenance facility 1,050,000
Reconstruct Western Service Center Entrance 120,000
$5,730,000
Long Term - Interfund Loan Receivable
2012-Clubhouse(final pmt 2055)2015 2016 2017 2018 2019 2020 2021
Beginning Balance 1,872,811 1,830,302 1,787,643 1,744,794 1,701,773 1,658,580 1,615,387
Interfund Loan Made - - - - -
Interest Payment Received 7,491 7,341 7,151 6,979 6,807 6,652 6,461
Principal Payment Received 42,509 42,659 42,849 43,021 43,193 43,193 43,348
Ending Balance 1,830,302 1,787,643 1,744,794 1,701,773 1,658,580 1,615,387 1,572,039
2016-Parking Lot(final Pmt 2031)2015 2016 2017 2018 2019 2020 2021
Beginning Balance - - 110,000 102,869 95,709 88,521 81,333
Interfund Loan Made - 110,000 - - -
Interest Oayment Received - - 400 411 383 355 325
Principal Payment Received - - 7,131 7,160 7,188 7,188 7,216
Ending Balance - 110,000 102,869 95,709 88,521 81,333 74,117
Long Term - Interfund Loan Receivable (Combined)
2015 2016 2017 2018 2019 2020 2021
Beginning Balance 1,872,811 1,830,302 1,897,643 1,847,663 1,797,482 1,747,101 1,696,720
Interfund Loan Made - 110,000 - - - - -
Principal Payment Received 42,509 42,659 49,980 50,181 50,381 50,381 50,564
Ending Balance 1,830,302 1,897,643 1,847,663 1,797,482 1,747,101 1,696,720 1,646,156
276
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
FUTURE CAPITAL PROJECTS
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6205 - SUPPLIES 0 0 0 0
6235 - CONSULTANT SERVICES 3,814 0 0 0 0
6230 - CONTRACTUAL SERVICES 3,814 0 0 0 0
6200 - TOTAL OPERATING COSTS 3,814 0 0 0 0
6715 - CAPITAL OUTLAY-BUILDINGS 0 0 1,531,977 97,925
6735 - CAPITAL OUTLAY-OTHER IMPROVEME 27,939 87,413 99,842 180,000 -71,903 1,550,000 1,550,000 5,730,000 5,730,000
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 0 0 0 0
6701 - TOTAL CAPITAL OUTLAY 27,939 87,413 1,631,819 180,000 26,022 1,550,000 1,550,000 5,730,000 5,730,000
6700 - TOTAL CAPITAL OUTLAY 27,939 87,413 1,631,819 180,000 26,022 1,550,000 1,550,000 5,730,000 5,730,000
6801 - TOTAL CONSTRUCTION COSTS 0 0 0 0
6800 - TOTAL CONSTRUCTION COSTS 0 0 0 0
7001 - TOTAL INTEREST AND FISCAL FEES 0 0 0 0
7000 - TOTAL INTEREST AND FISCAL FEES 0 0 0 0
7110 - TRANSFER TO OTHER FUNDS 1,330,000 1,295,900 790,810 452,326 0 202,000 202,000 607,000 607,000
7101 - TOTAL TRANSFERS 1,330,000 1,295,900 790,810 452,326 0 202,000 202,000 607,000 607,000
7100 - TOTAL TRANSFERS 1,330,000 1,295,900 790,810 452,326 0 202,000 202,000 607,000 607,000
1,361,753 1,383,313 2,422,629 632,326 26,022 1,752,000 1,752,000 6,337,000 6,337,000
277
Notes:
278
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
2025
74
2027
ROAD
IMPROVEMENT
FUND
DESCRIPTION OF ACTIVITY
The Road Improvement Fund provides for a consolidated source for city street
improvements within the City of Apple Valley. Street improvements under this activity
include new street construction, street reconstruction, street resurfacing (overlay),
pavement preservation (micro surface, crack sealing, seal coating), and traffic signal
improvements based on projects identified in the City’s Capital Improvement Program.
Street improvement practices are guided by the City’s pavement management.
Revenue for funding the improvements listed above is derived from several sources,
including the Street Improvement Property Tax Levy, the Municipal State Aid Maintenance
and Construction Allotments (City’s share of State gas tax), revenue from special
assessments, funding contributions from the Water, Sewer and Storm Drainage Utilities,
Electric Franchise Fee and Tax Increment Financing (exclusive for specific TIF funded
street projects).
MAJOR OBJECTIVES FOR 2020 and 2021:
The major objective for this business unit is to complete the construction of the following
projects in 2020 and 2021:
2020 Projects:
2020 Street & Utility Improvements Spring 2020
• Cimarron Road, Yancy Court, Shasta
Court, Beaumont Court, Sabra Court
• Garden View (CR 42 to Whitney)
2020 Micro surfacing Project Summer 2020
2020 Crack sealing Project Summer 2020
2020 Street Improvements Spring 2020
• Garden View (Whitney to CR 46)
• Garden View (CR 42 to Walnut)
• 134th Street W.
• Highview Drive
2020 Intersection Improvements Summer 2020
• 147th and Glazier Roundabout
• CR 42 and Johnny Cake Ridge Road
2020 Trail Improvements Summer 2020
2021 Projects:
2021 Street & Utility Improvements Spring 2021
• Surrey Trail and Cimarron Court
2021 Micro surfacing Project Summer 2021
2021 Crack sealing Project Summer 2021
279
2021 Street Improvements Spring 2021
• Pennock Ave (140th to 145th)
• 145th (Cedar to Pennock)
• 140th (Cedar to Pennock)
• 133rd (Galaxie to Flagstaff)
2021 Trail Improvements Summer 2021
2021 Signal Improvements Spring 2021
• 132nd and Galaxie
• HAWK Signal at Greenleaf
PERSONNEL / STAFFING
Regular Status
Personnel Schedule – FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
None
Summary Budget
Department 74, Fund 2025
Road Improvement Fund
2016 2017 2018 2019 2020 2021
Adopted Adopted Adopted Adopted Proposed Proposed
Revenue:
Transfer from General Fund (prop tax support)3,028,200 3,332,100 3,417,000 3,437,000 3,540,000 3,664,000
Transfer from Future Capital Project Fund - 152,900 578,810 240,326 - 389,000
Water Utility Fund Support 1,371,000 1,100,000 1,085,000 1,608,034 1,319,000 844,000
Sewer Utility Fund Support 1,210,000 700,000 1,060,000 1,146,385 1,392,000 891,000
Stormwater Utility Fund Support 195,000 450,000 557,000 949,370 995,000 704,000
Other Fund Support 25,000 25,000 - 113,687 50,000 126,000
State Aid (MSA)1,829,350 540,000 3,066,500 2,929,000 2,891,500 2,223,000
Tax Increment (existing)600,000 - - - 2,326,000 -
Special Assessments 792,580 - 125,000 375,000 250,000 -
Other Entity / Gov't share 40,000 96,000 125,000 2,406,443 180,000 288,000
9,091,130 6,396,000 10,014,310 13,205,245 12,943,500 9,129,000
Expenditures:
Contractual Serv.460,000 440,000 - - -
Capital outlay 8,631,130 5,956,000 10,014,310 13,205,245 12,943,500 9,129,000
Total Exp 9,091,130 6,396,000 10,014,310 13,205,245 12,943,500 9,129,000
Net addition to (use of) Road Imp. Fund Balance
- - - - - -
280
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
ROAD IMPROVEMENT
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6229 - GENERAL SUPPLIES 0 121 826 0
6205 - SUPPLIES 0 121 826 0
6231 - LEGAL SERVICES 0 -914 1,413 938
6234 - CITY ENGINEER CONSULTANT SERV 200,000 357,761 348,472 150,060
6235 - CONSULTANT SERVICES 336,225 311,178 555,351 0 270,995 0 0
6239 - PRINTING 1,699 654 1,413 1,134
6249 - OTHER CONTRACTUAL SERVICES 9,012 555 0 0
6230 - CONTRACTUAL SERVICES 546,936 669,234 906,649 0 423,127 0 0
6269 - REPAIRS-OTHER 3,487 0 0 0
6260 - REPAIRS AND MAINTENA 3,487 0 0 0
6277 - MILEAGE/AUTO ALLOWANCE 748 0 0 0
6270 - TRNG/TRAVL/DUES/UNIF 748 0 0 0
6200 - TOTAL OPERATING COSTS 551,171 669,355 907,475 0 423,127 0 0
6399 - OTHER CHARGES 4,545 0 0 30
6301 - OTHER EXPENDITURES 4,545 0 0 30
6300 - TOTAL OTHER EXPENDITURES 4,545 0 0 30
6735 - CAPITAL OUTLAY-OTHER IMPROVEME 0 37,035 88,458 13,205,245 -83,580 12,943,500 12,943,500 9,129,000 9,129,000
6701 - TOTAL CAPITAL OUTLAY 0 37,035 88,458 13,205,245 -83,580 12,943,500 12,943,500 9,129,000 9,129,000
6700 - TOTAL CAPITAL OUTLAY 0 37,035 88,458 13,205,245 -83,580 12,943,500 12,943,500 9,129,000 9,129,000
6810 - CONSTRUCTION IN PROGRESS 4,138,695 4,382,807 3,877,662 601,053
6801 - TOTAL CONSTRUCTION COSTS 4,138,695 4,382,807 3,877,662 601,053
6800 - TOTAL CONSTRUCTION COSTS 4,138,695 4,382,807 3,877,662 601,053
7120 - ADMINISTRATIVE FEE-CONSTRUCTIO 300 486 0 0
7101 - TOTAL TRANSFERS 300 486 0 0
7100 - TOTAL TRANSFERS 300 486 0 0
4,694,712 5,089,683 4,873,596 13,205,245 940,630 12,943,500 12,943,500 9,129,000 9,129,000
281
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 74: ROAD IMPROVEMENT FUND - 2026 and 2027
Public Works Department
COMPANY 2025: Road Improvement Fund
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
REVENUE
5499 Road Improvement - Transfer from General Fund 3,417,000 3,437,000 3,437,000 3,540,000 3,540,000 3,664,000 3,664,000
5499 Future Capital Project Fund 578,810 240,326 240,326 389,000 389,000
5499 Water Utility - Annual Street Improv.1,085,000 1,608,034 1,608,034 1,319,000 1,319,000 844,000 844,000
5499 Sanitary Utility - Annual Street Improv.1,060,000 1,146,385 1,146,385 1,392,000 1,392,000 891,000 891,000
5499 Storm Drainage - Annual Street Improv 557,000 949,370 949,370 995,000 995,000 704,000 704,000
5499 Street Light Utility 113,687 113,687 50,000 50,000 26,000 26,000
5499 Other Funds 100,000 100,000
Total Transfers 6,697,810 7,494,802 7,494,802 7,296,000 7,296,000 6,618,000 6,618,000
5399 Special Assessments - Street Improv.125,000 375,000 375,000 250,000 250,000 - -
5399 County/Other Entity Cost Participation 125,000 2,406,443 2,406,443 180,000 180,000 288,000 288,000
4125 MSA Maintenance 566,500 583,000 583,000 599,500 599,500 600,000 600,000
4125 MSA Construction 2,500,000 2,346,000 2,534,755 2,292,000 2,292,000 1,623,000 1,623,000
Intergovernmental 3,316,500 5,710,443 5,899,198 3,321,500 3,321,500 2,511,000 2,511,000
Subtotal 10,014,310 13,205,245 13,394,000 10,617,500 10,617,500 9,129,000 9,129,000
5399 TIF projects direct charged to TIF Funds - - - 2,326,000 2,326,000
Total 10,014,310 13,205,245 13,394,000 12,943,500 12,943,500 9,129,000 9,129,000
6235 CONSULTANT SERVICES
City Street Project Eng, Legal, Testing, Inspection
Subtotal - - - - - - -
Less TIF projects direct charged to TIF Funds - - - - - - -
Total - - - - - - -
6735 CAPITAL OUTLAY - IMPROVEMENTS
2021 Projects
Cimmarron Road/Surrey Trail (Phase 2)4,707,000 4,707,000
133rd Street (Galaxie to Flagstaff)1,510,000 1,510,000
Street Overlay / resurfacing 1,109,000 1,109,000
HAWK Traffic Signalat Greenleaf on Galaxie 312,000 312,000
Ring Route benches and trash bins 81,000 81,000
Trail Resurfacing 180,000 180,000
2021 Microsurfacing Pave. Pres.500,000 500,000
2021 Cracksealing Pave. Pres.100,000 100,000
Misc Intersection Improvements 100,000 100,000
ADA General Improvements 50,000 50,000
Cedar Ave/Ring Route Concrete & Landscape Impt's 30,000 30,000
2020 Projects
Cimmarron Road (Phase 1)3,278,000 3,278,000
Cimmarron Road (Phase 1a)1,815,000 1,815,000
Garden View Dr - CR42 to Whitney 2,415,000 2,415,000
Street Overlay / resurfacing 1,484,000 1,484,000
Cedar BRT Skyway at 147th Station - -
County Signal Install CSAH 46/JCRR - -
Signal Install Galaxie/132nd St.- - 400,000 400,000
140th Trail - South Side, Galaxie to Cedar - -
Trail Resurfacing 180,000 180,000
2020 Microsurfacing Pave. Pres.499,500 499,500
2020 Cracksealing Pave. Pres.100,000 100,000
Ring Route Monument Replacement 72,000 72,000
Misc Intersection Improvements 100,000 100,000
2019 Projects
Apple Valley 11th & 12th 4,495,457 4,100,000
No. & So. Surrey Tr.- - - -
147th/Glazier Improvements - - 2,700,000 2,700,000
Street Overlay / resurfacing 408,000 620,000
County Signal Redo CSAH 42/JCRR 250,000 - 250,000 250,000
County Signal Redo CSAH 42 Corridor - -
Trail Resurfacing 81,000 -
2019 Microsurfacing Pave. Pres.483,000 450,000
2019 Cracksealing Pave. Pres.100,000 100,000
Annual Ring Route Concrete Improvements 50,000 30,000 50,000 50,000 50,000 50,000
Cedar Ave. Pedestrian Connections 100,000 100,000
2018 Projects
Redwood Dr./Whitney Pond Storm Bypass 200,000
Redwood Dr. Circle,St. & Keller Lake Dr.2,100,568
Apple Valley 12th 1,855,242
JCRR, Lapaz 2nd 3,043,000 6,632,788 7,994,000
133rd St Ct/134th St Ct 1,045,000
Street Overlay / resurfacing 400,000
Trail Resurfacing 170,000
2018 Microsurfacing Pave. Pres.446,500
2018 Cracksealing Pave. Pres.120,000
Signal Install 147th/JCRR 250,000 500,000
County Signal Design Along CSAH 42 154,000
County ATMS Signal Upgrades Along CSAH 31/46 60,000
CSAH 38 Road Widening 170,000 105,000
Subtotal 10,014,310 13,205,245 13,394,000 12,943,500 12,943,500 9,129,000 9,129,000
Less TIF projects direct charged to TIF Funds - - - - - - -
Total 10,014,310 13,205,245 13,394,000 12,943,500 12,943,500 9,129,000 9,129,000
TOTAL EXPENSES 10,014,310$ 13,205,245$ 13,394,000$ 12,943,500$ 12,943,500$ 9,129,000$ 9,129,000$
Revenue 10,014,310$ 13,205,245$ 13,394,000$ 12,943,500$ 12,943,500$ 9,129,000$ 9,129,000$
NET EXPENSES -$ -$ -$ -$ -$ -$ -$
282
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
3210 93 3212 EDA Operations Fund
DESCRIPTION OF ACTIVITY
The EDA Operations fund was created many years ago and focused on the activities related to
the Valley Business Park development, including a revolving loan program and the
development and sale of commercial lots. That activity was completed and the EDA Operations
fund assists the EDA in supporting business development opportunities as they arise.
MAJOR OBJECTIVES FOR 2020 and 2021
• Anticipate trade/business development mission of a national and global destination as
they present themselves.
• Continue as a member of GREATER MSP, the regional economic development
organization with national and global contacts for local business development.
• Continue the “Open to Business” small business development service with the Dakota
County CDA and Metropolitan Consortium of Community Developers.
• Continue the master planning of the Mixed Business Campus (MBC) with the identified
developer, Rockport LLC.
• Facilitate repositioning and improvement of properties within the quadrants of CR42 and
Cedar Avenue.
• Manage City/EDA owned property until development.
• With a fully occupied and updated old City Hall in 2017 and 2018, apply a portion of
lease revenues toward EDA business development initiatives.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2016 2017 2018 2019 2020 2021
Jobs added (perm. and const.) 400 650 500 500 500 500
Open to Bus./AV Clients Served 16 8 10 10 10 10
Summary Budget
Department 93 EDA Operations Fund
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Building Mgmt Fee - - 50,000 50,000 50,000 50,000 50,000
County Grants- Parking Lot 83,396 - - - - - -
MC Grant - - 1,148,639 - - - -
Admin Fees-Other Funds - - - - - - -
Investment Earnings 13,292 937 14,849 1,500 150 400 400
96,688 937 1,213,488 51,500 50,150 50,400 50,400
Expenditures:
Salaries & Wages 582 520 416 - 520 535 550
Emp. Benefits 49 40 33 - 40 45 50
Supplies - - - - - - -
Contractual Serv.24,500 7,766 - 7,500 7,800 8,000 8,000
Training/Travel/Dues 10,175 10,175 19,730 31,250 31,250 12,650 12,650
Developer Asstistance 800,000 - 574,320 - 574,320 - -
Capital outlay 352,415 - - - - - -
Total Expenditure 1,187,721 18,501 594,499 38,750 613,930 21,230 21,250
Fund Balance
Beginning 1,233,128 142,095 124,531 124,531 743,520 179,740 208,910
Ending 142,095 124,531 743,520 137,281 179,740 208,910 238,060 2020 CAPITAL OUTLAY : None
283
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
EDA OPERATIONS
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 520 535 535 550 550
6111 - SALARY PART-TIME 520 520 0 0
6112 - SALARY-SEASONAL TEMP 416 0
6113 - OVERTIME-REGULAR EMPLOYEES 62 0 0 0
6105 - SALARIES AND WAGES 582 520 416 520 0 535 535 550 550
6138 - MEDICARE 8 8 6 0
6139 - FICA 36 32 26 40 0 45 45 50 50
6141 - PENSIONS-PERA 5 0 0 0
6142 - WORKERS COMPENSATION 1 0
6125 - EMPLOYEE BENEFITS 49 40 33 40 0 45 45 50 50
6100 - TOTAL PERSONNEL SERVICES 631 560 449 560 0 580 580 600 600
6234 - CITY ENGINEER CONSULTANT SERV 17,000 0 0 0
6235 - CONSULTANT SERVICES 7,500 7,766 0 7,800 2,985 8,000 8,000 8,000 8,000
6249 - OTHER CONTRACTUAL SERVICES 0 0 0 0 0
6230 - CONTRACTUAL SERVICES 24,500 7,766 0 7,800 2,985 8,000 8,000 8,000 8,000
6276 - SCHOOLS/CONFERENCES/EXP OTHER 1,330 16,500 0 0 0
6278 - SUBSISTENCE ALLOWANCE 100 2,100 0 0 0
6280 - DUES & SUBSCRIPTIONS 10,175 10,175 18,300 12,650 0 12,650 12,650 12,650 12,650
6270 - TRNG/TRAVL/DUES/UNIF 10,175 10,175 19,730 31,250 0 12,650 12,650 12,650 12,650
6200 - TOTAL OPERATING COSTS 34,675 17,941 19,730 39,050 2,985 20,650 20,650 20,650 20,650
6397 - DEVELOPER ASSISTANCE 800,000 0 574,320 500,000
6301 - OTHER EXPENDITURES 800,000 0 574,320 500,000
6300 - TOTAL OTHER EXPENDITURES 800,000 0 574,320 500,000
6810 - CONSTRUCTION IN PROGRESS 352,415 0 0 0
6801 - TOTAL CONSTRUCTION COSTS 352,415 0 0 0
6800 - TOTAL CONSTRUCTION COSTS 352,415 0 0 0
1,187,721 18,501 594,498 39,610 502,985 21,230 21,230 21,250 21,250
284
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 93: EDA OPERATIONS FUND -3212
COMPANY 3210: EDA OPERATIONS
2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Regular Employees 520 520 535 535 550 550
6138 Medicare 40 40 45 45 50 50
Total - 560 560 580 580 600 600
6235 CONSULTANT SERVICES
Miscellaneous - MCCD 7,500 7,800 8,000 8,000 8,000 8,000 8,000
Total 7,500 7,800 8,000 8,000 8,000 8,000 8,000
6276 SCHOOL/CONF/EXP - OTHER
Economic Development-UPONOR
Nordic Business Development Trade
Mission (3 @ 5500) 16,500 16,500 - -
Total 16,500 16,500 - - - - -
6278 SUBSISTANCE ALLOWANCE
Economic Development-UPONOR
Nordic Business Development Trade
Mission (3 for 7 days @ $100) 2,100 2,100 2,100 - -
Total 2,100 2,100 2,100 - - - -
6280 DUES & SUBSCRIPTIONS
Membership in local chapters of nordic
Chambers of Commerce 1,500 1,500 1,500 1,500 1,500 1,500 1,500
Greater MSP 10,350 10,350 10,350 10,350 10,350 10,350 10,350
Sister City 800 800 800 800 800 800 800
Total 12,650 12,650 12,650 12,650 12,650 12,650 12,650
Total Net of Personnel 38,750 39,050 22,750 20,650 20,650 20,650 20,650
TOTAL EXPENSES 38,750$ 39,610$ 23,310$ 21,230$ 21,230$ 21,250$ 21,250$
285
Notes:
286
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
2090 80 2092 Education Building Fund
DESCRIPTION OF ACTIVITY
The Education Building Fund accounts for the operations of the former City Hall property. The
City currently leases the property to the St. Mary’s University and MacPhail School of Music as
an education facility.
Background
In 2001, the City moved its operations to the Municipal Center location and vacated the former
City Hall property. As the City did not have an immediate use for the property, but was also
sensitive to the type of new use of the property, the City chose to rent the property. The City
continues to have obligations to maintain the facility for the tenant. The building was constructed
in a series of additions and renovations over the years, so the infrastructure systems within the
building vary from area to area and are not of uniform age or design. Improvements made in
2017 and 2018 address prior concerns.
Source of Funds
The fund receives its revenues from two primary sources—rents received from the tenants and
investment earnings.
MAJOR OBJECTIVES FOR 2020 and 2021
Maintain tenants and building management and maintenance.
Summary Budget
Department 80 - Education Building Fund
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Rents 129,000$ 129,000$ 193,976$ 246,600$ 246,600$ 246,600$ 246,600$
Investment Earnings 7,958 5,705 2,262 5,285 3,732 3,732 3,732
136,958 134,705 196,238 251,885 250,332 250,332 250,332
Expenditures:
Supplies 31 1,065 1,993 50 50 50 50
Contractual Serv.34,556 130,986 151,161 86,750 87,850 88,990 88,990
Utilities 22,779 24,936 24,711 31,200 32,090 33,050 33,050
Repairs & Maint.20,655 13,121 37,269 27,750 28,590 29,450 29,450
Other Exp.130 3,844 7,004 130 130 6,420 6,630
Capital outlay/Construction Costs - 55,809 549,940 120,000 50,000 100,000 50,000
Total 78,151 229,762 772,078 265,880 198,710 257,960 208,170
Cash Balance
Beginning of Year 732,421$ 791,228$ 696,171$ 696,171$ 120,331$ 171,953$ 164,325$
Revenues 136,958 134,705 196,238 251,885 250,332 250,332 250,332
Expenses (78,151) (229,762) (772,078) (265,880) (198,710) (257,960) (208,170)
Addback Depreciation Exp - - - - - - -
End of Year 791,228$ 696,171$ 120,331$ 682,176$ 171,953$ 164,325$ 206,487$
Note: Budgets were not adopted prior to the 2018/2019 budget year. Past history amounts
above were presented for comparison.
287
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
EDUCATION BUILDING FUND
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6105 - SALARIES AND WAGES 0 0 0 0
6125 - EMPLOYEE BENEFITS 0 0 0 0
6100 - TOTAL PERSONNEL SERVICES 0 0 0 0
6211 - SMALL TOOLS & EQUIPMENT 0 0 102 0
6229 - GENERAL SUPPLIES 31 1,065 1,891 50 0 50 50 50 50
6205 - SUPPLIES 31 1,065 1,993 50 0 50 50 50 50
6231 - LEGAL SERVICES 0 0 63 377
6235 - CONSULTANT SERVICES 893 30,009 50,000 50,000 0 50,000 50,000 50,000 50,000
6237 - TELEPHONE/PAGERS 775 845 847 880 424 910 910 910 910
6240 - CLEANING SERVICE/GARBAGE 17,246 17,246 19,642 24,200 12,831 24,920 24,920 24,920 24,920
6249 - OTHER CONTRACTUAL SERVICES 15,643 82,887 80,609 12,770 11,951 13,160 13,160 13,160 13,160
6230 - CONTRACTUAL SERVICES 34,556 130,986 151,161 87,850 25,582 88,990 88,990 88,990 88,990
6255 - UTILITIES-ELECTRIC 16,556 17,650 16,800 23,380 6,633 24,080 24,080 24,080 24,080
6256 - UTILITIES-NATURAL GAS 5,908 6,974 6,521 8,300 4,107 8,550 8,550 8,550 8,550
6257 - UTILITIES-PROPANE/WATER/SEWER 315 313 1,391 410 141 420 420 420 420
6250 - UTILITIES 22,779 24,936 24,711 32,090 10,881 33,050 33,050 33,050 33,050
6265 - REPAIRS-EQUIPMENT 243 0 92 360 0 370 370 370 370
6266 - REPAIRS-BUILDING 20,412 13,121 37,177 28,230 20,433 29,080 29,080 29,080 29,080
6260 - REPAIRS AND MAINTENA 20,655 13,121 37,269 28,590 20,433 29,450 29,450 29,450 29,450
6200 - TOTAL OPERATING COSTS 78,021 170,109 215,134 148,580 56,896 151,540 151,540 151,540 151,540
6311 - INSURANCE-PROPERTY/LIABILITY 7,004 6,945 6,290 6,290 6,500 6,500
6399 - OTHER CHARGES 130 3,844 0 130 0 130 130 130 130
6301 - OTHER EXPENDITURES 130 3,844 7,004 130 6,945 6,420 6,420 6,630 6,630
6300 - TOTAL OTHER EXPENDITURES 130 3,844 7,004 130 6,945 6,420 6,420 6,630 6,630
6735 - CAPITAL OUTLAY-OTHER IMPROVEME 0 0 0 0 0 0 0
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 50,000 100,000 100,000 50,000 50,000
6701 - TOTAL CAPITAL OUTLAY 0 0 0 50,000 0 100,000 100,000 50,000 50,000
6700 - TOTAL CAPITAL OUTLAY 0 0 0 50,000 0 100,000 100,000 50,000 50,000
6810 - CONSTRUCTION IN PROGRESS 55,809 549,940 0
6801 - TOTAL CONSTRUCTION COSTS 55,809 549,940 0
6800 - TOTAL CONSTRUCTION COSTS 55,809 549,940 0
78,151 229,762 772,078 198,710 63,841 257,960 257,960 208,170 208,170
288
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 80: EDUCATION BUILDING FUND
COMPANY 2090: EDUCATION BUILDING FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROPOSED RECOMMEND PROPOSED RECOMMEND
6229 GENERAL SUPPLIES
50 50 50 50 50 50 50
Total 50 50 50 50 50 50 50
6235 CONSULTANT SERVICES
50,000 50,000 50,000 50,000 50,000 50,000 50,000
Total 50,000 50,000 50,000 50,000 50,000 50,000 50,000
6237 TELEPHONE
Phone 850 880 880 910 910 910 910
Total 850 880 880 910 910 910 910
6240 C. SERVICE/GARBAGE REMOVAL
Cleaning 22,100 22,760 22,760 23,440 23,440 23,440 23,440
Trash Service 1,400 1,440 1,440 1,480 1,480 1,480 1,480
Total 23,500 24,200 24,200 24,920 24,920 24,920 24,920
6249 OTHER CONTRACTUAL SERVICES
Pest Control 1,600 1,650 1,650 1,700 1,700 1,700 1,700
Mowing 4,700 4,840 4,840 4,990 4,990 4,990 4,990
Snow removal 6,100 6,280 6,280 6,470 6,470 6,470 6,470
Total 12,400 12,770 12,770 13,160 13,160 13,160 13,160
6255 UTILITIES - ELECTRIC
Electric 22,700 23,380 23,380 24,080 24,080 24,080 24,080
Total 22,700 23,380 23,380 24,080 24,080 24,080 24,080
6256 UTILITIES - NATURAL GAS
Natural Gas 8,100 8,300 8,300 8,550 8,550 8,550 8,550
Total 8,100 8,300 8,300 8,550 8,550 8,550 8,550
6257 UTILITIES - OTHER
Water and Sewer 400 410 410 420 420 420 420
Total 400 410 410 420 420 420 420
6265 REPAIRS - EQUIPMENT
Fire Sprinkler testing 350 360 360 370 370 370 370
Misc Repairs
Total 350 360 360 370 370 370 370
6266 REPAIRS - BUILDINGS
Roof Repairs 1,200 1,240 1,240 1,280 1,280 1,280 1,280
Plumbling 700 720 720 740 740 740 740
Misc Repairs 400 410 410 420 420 420 420
HVAC /Boiler Maintenance Agmt 13,200 13,600 13,600 14,010 14,010 14,010 14,010
HVAC / Boiler repairs 11,900 12,260 12,260 12,630 12,630 12,630 12,630
Total 27,400 28,230 28,230 29,080 29,080 29,080 29,080
6311 INSURANCE
Property Insurance 6,290 6,290 6,500 6,500
Total - - - 6,290 6,290 6,500 6,500
6399 OTHER CHARGES
Boiler License 130 130 130 130 130 130 130
Total 130 130 130 130 130 130 130
6740 CAPITAL OUTLAY - OTHER ITEMS
HVAC 42,000
FIRE Sprinkler Protection 45,000
Interior Lighting 50,000 50,000 50,000
Outside Sprinkler 28,000
Roof/Gutters 50,000 50,000 50,000
Carpet 25,000 50,000 50,000 50,000
Windows/Doors 30,000
Total 120,000 100,000 100,000 100,000 100,000 50,000 50,000
Total Net of Personnel 265,880 248,710 248,710 257,960 257,960 208,170 208,170
TOTAL EXPENSES 265,880$ 248,710$ 248,710$ 257,960$ 257,960$ 208,170$ 208,170$
289
Notes:
290
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
7400 105 7400’s Vehicle & Equipment
Replacement Fund
DESCRIPTION OF ACTIVITY
The Vehicle and Equipment Replacement Fund (VERF) is being created to provide a financing
mechanism for the systematic replacement of vehicles in the City’s Fleet. The goal of the fund is
to have sufficient cash flow to fund annual equipment purchases without the need to borrow and
to stabilize budgeting for major equipment purchases. The goal is to accumulate funds but it is
not planned to have all the resources to fund 100% of the replacement value of the entire fleet at
any one time. The revenue source for the fund includes an annual inter-fund charge for vehicles
and equipment in the program, proceeds from trade-ins and equipment sales for those items
covered by the program, into the addition to interest earnings.
SCOPE
The Vehicle and Equipment Replacement Fund will apply to vehicles and equipment used by
operations accounted for as a governmental fund (i.e. it does not include enterprise funds).
How the VERF Works
The VERF serves as a financing mechanism and each department is responsible for the
management of their departments VERF account.
• Vehicles and Equipment not included in the VERF program are not to be replaced through
the use of VERF funds.
• The initial funding of the VERF comes from a combination of the existing equipment fund
and the Closed GO bond Fund.
• A separate account will be used to maintain a balance by department area for the
participating departments; Code Enforcement/Community Development, Building
Inspections, Engineering, Police, and Fire, Park Maintenance and Street Maintenance..
• Replacements are limited to replacement of same kind of equipment, additional costs for
upgrades and additional features beyond the replacement equipment are funded by the
operating department within the operating budget. If equipment to outfit a vehicle is
intended to be funded through the use of the VERF, the cost for the outing should be
included in the estimated replacement cost.
• The annual charge is calculated each year and is equal to the estimated replacement cost
divided by the replacement cycle of the vehicle.
• The VERF is designed to fund replacements of the vehicle- not the initial purchase for fleet
additions.
• Additions to the fleet are intended to be funded in the operating department’s budget, and
once purchased the asset are transferred to the VERF.
291
Budget Process
• The VERF along with the listing of covered vehicles will be included in the annual Capital
Improvements Program as well included in the annual operating budget as an internal
service fund.
• The vehicles included in the program will be scheduled based on the City Council adopted
vehicle replacement schedule. Replacements each year will be based on
recommendations provided to the Fleet Manager from each operating department. Each
year’s vehicle and equipment replacements are subject to the annual budgeting process
for inclusion in the City Administrator’s recommended budget and will be included as a
separate section of the annual Capital Improvements Program.
• The VERF annual budget will include a calculation of the annual charge for each vehicle
in the program to be included in each department’s operating budget.
• The assets and subsequent depreciation are recorded in the VERF-Internal Service Fund.
• A minimum reserve level in the VERF fund is to be maintained at a minimum level where
the 10 year projected balance remains positive at each year. In the event that reserve
levels are projected to fall below this minimum the annual charge will be adjusted by a
fund shortage factor.
MAJOR OBJECTIVES FOR 2020 and 2021
The identified replacements that are proposed to be funded from the equipment fund are listed
below.
Summary Budget
Department 105 Vehicle and Equipment Replacement Fund
2016 2017 2018 2019 2020 2021
Adopted Adopted Adopted Adopted Proposed Proposed
Revenue:
VERF Interfund Charges 716,355$ 736,580$ 969,180$ 1,032,410$ 1,152,820$ 1,344,170$
Sale Proceeds 76,500 72,500 100,000 96,000 69,000 144,500
Investment Earnings 9,135 7,735 14,410 19,295 11,069 10,539
Transfer from Closed GO Debt Fund 461,000 - 600,000 - -
1,262,990 816,815 1,683,590 1,147,705 1,232,889 1,499,209
Expenses
Depreciation 544,000 605,840 897,570 1,029,250 1,029,250 1,029,250
Capital outlay:
Code Enforcement - - - - -
Police 65,000 80,975 94,000 327,600 365,200 345,500
Fire 530,000 240,000 621,900 71,800 94,600 973,600
Parks 513,600 506,500 271,100 293,900 142,400 307,000
Street Maintenance - - 513,900 314,800 218,900 143,800
Engineering - 27,500 - - - -
PW Natural Resources - - - - - -
CMF Shop - - - - 11,600 -
Bldg Inspections - - - - - -
Total Capital outlay 1,108,600 854,975 1,500,900 1,008,100 832,700 1,769,900
Total 1,652,600 1,460,815 2,398,470 2,037,350 1,861,950 2,799,150
Cash Balance
Beginning of Year 159,052$ 313,442$ 275,282$ 457,972$ 597,577$ 997,766$
Revenues 1,262,990 816,815 1,683,590 1,147,705 1,232,889 1,499,209
Capital Outlay (1,108,600) (854,975) (1,500,900) (1,008,100) (832,700) (1,769,900)
End of Year 313,442$ 275,282$ 457,972$ 597,577$ 997,766$ 727,075$
292
Capital Outlay:
2020 :
Unit Desc
Life
Cycle Acq Date
Year
Added
Replace
Year
Original
Price
Purchase
Price Trade Value
Replace
Cost
2020
Police
901 2014 Ford Explorer 6 May-13 2014 2020 32,550 49,400 4,000 45,400
904 2013 Ford Police (investigation)8 Jun-12 2012 2020 29,400 28,400 4,000 24,400
905 2014 Ford Police Interceptor 6 Jun-14 2014 2020 33,000 49,400 3,500 45,900
908 2013 Ford Police Interceptor 8 May-12 2012 2020 31,100 49,400 3,500 45,900
910 2015 Ford Explorer 6 Aug-14 2014 2020 37,000 49,400 4,000 45,400
918 2014 Ford Explorer 6 May-13 2014 2020 32,550 49,400 4,000 45,400
921 2013 Ford Police (investigation)8 Mar-12 2012 2020 24,238 28,400 3,500 24,900
945 2016 Ford Police (investigation outfitting)10,000 10,000
948 2015 Ford Police (investigation outfitting)10,000 10,000
800 Mhz Radios 2008 2020 22,500 - 22,500
972 1997 Radar Trailer #1 Apr-97 1997 2020 18,900 500 18,400
365,200 27,000 338,200
Street Maintainance
360 2010 GMC 3/4 Ton Pickup (4-WD)10 Apr-10 2010 2020 24,876 31,500 7,000 24,500
361 2010 Ford F550 Dump Truck 10 Jul-10 2010 2020 50,822 68,300 10,000 58,300
309 2010 Vermeer BC 1800 XL Chipper 10 Jan-10 2010 2020 45,674 84,100 5,000 79,100
Fleet Addition - Pickup 35,000 35,000
218,900 22,000 196,900
Fleet & Buildings
704 2012 JD 997 (50% shared w/utilities)5 2012 2020 11,600 4,000 7,600
11,600 4,000 7,600
Fire
Hydraulic Rescue Tools 15 2005 2005 2020 90,000 94,600 - 94,600
Park Maintenance -
243 2010 Dodge 3/4 Ton Pickup (4-WD) w/7.5’ Boss Plow 10 May-10 2010 2020 19,646 23,100 7,000 16,100
215 2013 Toro 580D Grounds Master 7 Jan-13 2013 2020 72,000 77,500 5,000 72,500
257 2014 Toro Workman 3200 Utility Cart w/Groomer-Le 6 Nov-14 2014 2020 24,000 29,200 3,000 26,200
274 2008 Olympia 82.5" Ice Resurfacer 12 Feb-08 2008 2020 10,118 12,600 1,000 11,600
142,400 16,000 126,400
832,700 69,000 763,700
2021 :
Unit Desc
Life
Cycle Acq Date
Year
Added
Replace
Year
Original
Price
Purchase
Price Trade Value
Replace
Cost
2021
Police
902 2014 Ford Explorer 8 May-13 2013 2021 31,100 50,600 4,000 46,600
907 2015 Ford Explorer 7 Aug-14 2014 2021 37,000 50,600 4,000 46,600
909 2016 Ford Explorer 5 Jun-15 2015 2021 37,000 50,600 4,000 46,600
912 2013 Ford Police Interceptor 9 May-12 2012 2021 31,100 50,600 3,500 47,100
913 2014 Ford Police Interceptor 7 May-13 2013 2021 32,550 50,600 3,500 47,100
914 2015 Ford Police Interceptor 6 Aug-15 2015 2021 32,550 50,600 3,500 47,100
800 Mhz Radios 2008 2020 22,500 - 22,500
973 2001 Radar Trailer #2 May-01 2001 2020 19,400 1,000 18,400
345,500 23,500 322,000
Fire
4980 2000 HME Fire Aerial Ladder Truck 21 2000 2021 438,400 915,400 60,000 855,400
4997 2006 Chev K2500 Crew Cab Pickup 16 2006 2021 25,670 30,200 5,000 25,200
4973 2005 Pace Am Sprinkler Trailer 15 2006 2021 5,015 28,000 2,000 26,000
973,600 67,000 906,600
Street Maintainance
362 2011 Chev 1 Ton Dump Truck 10 Jul-11 2011 2021 45,000 57,600 10,000 47,600
342 2003 Chipper 18 Jan-03 2003 2021 25,280 86,200 5,000 81,200
143,800 15,000 128,800
Park Maintenance
241 2011 Dodge 1/2 Ton Pickup 10 May-11 2011 2021 18,662 21,700 1,500 20,200
260 2011 Ford F350 1 TON Dump Pickup 10 Jun-11 2011 2021 38,798 43,200 7,000 36,200
218 2014 Toro GM4700-D Mower 7 May-14 2014 2021 66,000 71,100 10,000 61,100
220 2014 Toro GM4700-D Mower 7 May-14 2014 2021 66,000 71,100 10,000 61,100
203 2009 JD 6230 (2WD) Tractor w/Cab 12 Jun-09 2009 2021 38,614 43,100 4,500 38,600
254 2015 Toro Workman HDX-D utility Cart w/ Groomer 6 Feb-15 2015 2021 26,770 28,800 6,000 22,800
Fleet Addition - Toro Sandpro 28,000 28,000
307,000 39,000 268,000
1,769,900 144,500 1,625,400
293
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 105 - VERF
COMPANY 7400 - VEHICLE & EQUIPMENT REPLACEMENT FUND - INTERNAL SERVICE FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECT REQUEST RECOMMEND REQUEST RECOMMEND
REVENUES
4225 VERF CHARGES FROM:
POLICE - 7401 196,870 238,220 238,220 262,000 262,000 288,200 288,200
FIRE - 7406 321,000 337,050 353,100 388,400 388,400 407,800 407,800
CODE ENFORCEMENT - 7411 2,540 2,540 2,540 2,620 2,540 2,700 2,540
GEN GOVT BUILDINGS - 7411 2,620 2,620 2,620 2,690 2,620 2,760 2,620
BLDG INSPECTIONS - 7416 12,600 12,600 12,600 12,980 12,980 13,370 13,370
ENGINEERING - 7421 10,250 10,250 10,250 10,510 10,510 10,770 10,770
PUBLIC WORKS - 7426 4,450 4,500 1,990 2,000 2,000 2,050 2,050
PARK MAINT - 7431 231,000 236,780 236,780 236,700 236,700 242,620 270,620
CMF SHOP - 7436 2,850 2,850 2,850 5,700 5,700 6,560 5,800
STREET MAINT - 7441 185,000 185,000 185,000 194,370 229,370 348,400 340,400
Total 969,180 1,032,410 1,045,950 1,117,970 1,152,820 1,325,230 1,344,170
5010 INTEREST
POLICE - 7401 1,200 6,000 6,305 1,780 1,780 656 656
FIRE - 7406 3,600 2,700 8,680 6,188 6,188 4,241 4,241
CODE ENFORCEMENT - 7411 90 200 84 123 123 165 165
GEN GOVT BUILDINGS - 7411 75 204 246 246 291 291
BLDG INSPECTIONS - 7416 50 470 688 888 888 1,096 1,096
ENGINEERING - 7421 240 600 290 448 448 612 612
PUBLIC WORKS - 7426 130 80 514 551 551 589 589
PARK MAINT - 7431 630 7,300 183 (11) (11) 1,643 1,643
CMF SHOP - 7436 155 370 371 419 419 397 397
STREET MAINT - 7441 1,500 1,434 437 437 849 849
Total 6,095 19,295 18,753 11,069 11,069 10,539 10,539
8205 PROCEEDS FROM SALE/TRADE
POLICE - 7401 7,000 12,000 20,000 27,000 27,000 23,500 23,500
FIRE - 7406 6,000 - - 67,000 67,000
CODE ENFORCEMENT - 7411 - - - - -
PARK MAINT - 7431 19,500 44,000 44,000 16,000 16,000 39,000 39,000
CMF SHOP - 7436 - 4,000 4,000 - -
STREET MAINT - 7441 40,000 38,000 22,000 22,000 15,000 15,000
Total 31,500 96,000 108,000 69,000 69,000 144,500 144,500
TOTAL REVENUES 1,006,775 1,147,705 1,172,703 1,198,039 1,232,889 1,480,269 1,499,209
6610 DEPRECIATION
POLICE - 7402 135,015 188,195 188,195 188,195 188,195 188,195 188,195
FIRE - 7407 140,120 170,355 170,355 170,355 170,355 170,355 170,355
CODE ENFORCEMENT - 7412 5,580 5,580 5,580 5,580 5,580 5,580 5,580
GEN GOVT BUILDINGS - 7412 2,500
BLDG INSPECTIONS - 7417 6,555 8,445 8,445 8,445 8,445 8,445 8,445
ENGINEERING - 7422 5,865 9,650 9,650 9,650 9,650 9,650 9,650
PUBLIC WORKS - 7427 4,125 4,125 4,125 4,125 4,125 4,125 4,125
PARK MAINT - 7432 230,335 241,300 241,300 241,300 241,300 241,300 241,300
CMF SHOP - 7437 6,600 6,600 6,600 6,600 6,600 6,600 6,600
STREET MAINT - 7442 395,000 395,000 395,000 395,000 395,000 395,000
Total 536,695 1,029,250 1,029,250 1,029,250 1,029,250 1,029,250 1,029,250
6730 CAPITAL OUTLAY - VEHICLES
POLICE - 7402 71,750 327,600 566,200 365,200 365,200 345,500 345,500
FIRE - 7407 547,350 71,800 1,008,600 94,600 94,600 973,600 973,600
CODE ENFORCEMENT - 7412
GEN GOVT BUILDINGS - 7412
BLDG INSPECTIONS - 7417 -
ENGINEERING - 7422 -
PUBLIC WORKS - 7427 24,395
PARK MAINT - 7432 237,300 293,900 293,900 142,400 142,400 279,000 307,000
CMF SHOP - 7437 - - 11,600 11,600
STREET MAINT - 7442 314,800 304,220 183,900 218,900 143,800 143,800
Total 880,795 1,008,100 2,172,920 797,700 832,700 1,741,900 1,769,900
TOTAL EXPENSES 1,417,490$ 2,037,350$ 3,202,170$ 1,826,950$ 1,861,950$ 2,771,150$ 2,799,150$
294
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
4000 71 4002 Municipal Building Fund
DESCRIPTION OF ACTIVITY
The Municipal Building Fund is being created to provide a financing mechanism for the
systematic improvements of municipal buildings and facilities. The goal of the fund is to have
sufficient cash flow to fund annual purchases and to stabilize budgeting for these building
improvement expenditures. The revenue source for the fund includes an annual transfer from
the General Fund and a transfer from the Future Capital Project Fund in an amount equal to the
prior year’s interest earnings experienced in the Future Capital Projects Fund, in the addition to
interest earnings.
As the program is phased in, an inventory of long term building needs will be incorporated into
the Capital Improvements Plan in order to prioritize these identified needs.
SCOPE
The Municipal Building Fund will be used for building and facility needs that extend the usefully
life of the building and facility and is not intended to address ongoing maintenance items which
will continue to be addressed in the individual operating budgets.
MAJOR OBJECTIVES FOR 2020 and 2021
The identified replacements that are proposed to be funded from the municipal building fund are
listed below under capital outlay.
Summary Budget
Department 71 - Municipal Building Fund
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Transfer From General Fund 171,500$ 176,000$ 381,000$ 381,000$ 186,000$ 192,000$ 198,000
Transfer from Future Cap.Proj. Fund 370,000 183,000 212,000 212,000 212,000 212,000 218,000
Transfer from other Funds 10,986 - - - - -
Investment Earnings 1,794 3,684 4,217 3,800 3,800 8,300 8,800
Refunds and Reimbursements - 130 9,900 - - -
554,281 362,814 607,117 596,800 401,800 412,300 424,800
Expenses
6235-Consultant Services - 6,281 2,231 - - - -
6399-Other Charges - 1,908 - - - - -
6715-Buildings 13,219 412,672 288,751 366,000 506,000 378,500 962,900
6735-Other Improvements - 13,395 - - - - -
6740-Capital Outlay Other 44,299 - - 200,000 150,000 -
6810-Construction in Progress 92,238 11,504 - - - -
-
Total 149,756 445,761 290,983 566,000 656,000 378,500 962,900
Fund Balance
Beginning of Year 111,485$ 516,010$ 433,063$ 433,063$ 749,197$ 494,997$ 528,797$
Revenues 554,281 362,814 607,117 596,800 401,800 412,300 424,800
Expenses (149,756) (445,761) (290,983) (566,000) (656,000) (378,500) (962,900)
Addback Depreciation Exp - - - - - - -
End of Year 516,010$ 433,063$ 749,197$ 463,863$ 494,997$ 528,797$ (9,303)$
295
Capital Outlay:
2020
Municipal Center - PD HVAC 60,000$
Fire Station #1 Roof replacement 61,000
Fire Station #2 Roof Replacement 44,500
Fire Station #3 Apparatus Bay Floor 30,000
CMF windows, doors, OH doors 20,000
CMF Replace Vehicle Hoist Bay #3 27,000
AVCC - Hardwood Gym Curtains 45,000
JCRP East Restroom facility 60,000
JCRP East Legion Roof 6,000
Senior Center-Backup Boiler 25,000
378,500$
2021
Municipal Center - PD Training Room 56,000$
Municipal Center - Recarpet 200,000
Municipal Center -Roof replacement 150,000
Fire Station #1 Bay Pit Repair 60,000
Fire Station #2 Roof Replacement 44,500
CMF windows, doors, OH doors 9,500
CMF Replace Vehicle Hoist Bay #5 26,000
CMF- Upgrade Accubrine Machne 35,400
CMF- Police Storage Bldg Unit Heater # 1 15,500
CMF- Parks Storage Bldg Unit Heater # 2 16,000
CMF- Streets Storage Bldg Unit Heater # 3 16,000
AVCC- Sport Court Divider Curtains 51,000
AVCC- Caulk/Sealant Masonary 34,000
AVCC- Concrete Work 40,000
AVCC- Flooring 10,000
Senior Center- Cooling Tower 50,000
Senior Center- Concrete Dumpster Area 50,000
JCRP Activity Center Reroof 85,000
JCRP East Legion Roof 14,000
962,900$
296
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
MUNICIPAL BUILDINGS
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6235 - CONSULTANT SERVICES 0 6,281 2,231 0 0
6230 - CONTRACTUAL SERVICES 0 6,281 2,231 0 0
6260 - REPAIRS AND MAINTENA 0 0 0 0
6200 - TOTAL OPERATING COSTS 0 6,281 2,231 0 0
6399 - OTHER CHARGES 0 1,908 0 0
6301 - OTHER EXPENDITURES 0 1,908 0 0
6300 - TOTAL OTHER EXPENDITURES 0 1,908 0 0
6715 - CAPITAL OUTLAY-BUILDINGS 13,219 412,672 288,751 506,000 304,566 378,500 378,500 962,900 962,900
6720 - CAPITAL OUTLAY-FURNITURE & FIX -2,398 0 0 0
6735 - CAPITAL OUTLAY-OTHER IMPROVEME 0 13,395 0 0 0 0
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 46,697 0 0 150,000 0 0 0
6701 - TOTAL CAPITAL OUTLAY 57,518 426,067 288,751 656,000 304,566 378,500 378,500 962,900 962,900
6700 - TOTAL CAPITAL OUTLAY 57,518 426,067 288,751 656,000 304,566 378,500 378,500 962,900 962,900
6810 - CONSTRUCTION IN PROGRESS 92,238 11,504 0 13,500
6801 - TOTAL CONSTRUCTION COSTS 92,238 11,504 0 13,500
6800 - TOTAL CONSTRUCTION COSTS 92,238 11,504 0 13,500
7001 - TOTAL INTEREST AND FISCAL FEES 0 0 0 0
7000 - TOTAL INTEREST AND FISCAL FEES 0 0 0 0
149,756 445,761 290,983 656,000 318,066 378,500 378,500 962,900 962,900
297
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT: 71 MUNICIPAL BLDGS (4000)
COMPANY 4000: GOVERNMENT BUILDINGS
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED REQUEST RECOMMEND REQUEST RECOMMEND
6715 Capital Outlay Buildings
Municipal Center- PD Training Room 56,000 -
Municipal Center - Recarpet 200,000 150,000 200,000 200,000
Municipal Center - PD HVAC Ph #2 60,000 60,000
Municipal Center - PD Training room 56,000 56,000
Municipal Center - Muni Center Roof Replacement - - 150,000 150,000
Fire Station #1 Roof replacement 61,000 61,000
Fire Station #2 Roof Replacement 44,500 44,500
Fire Station #3 Roof Replacement 44,500 44,500
Fire Station # 3 Apparatus Bay Floor 30,000 30,000
Fire Station # 1 Bay Pit Repair 60,000 60,000
AVFAC Building ReRoofing 55,000
AVFAC Refractor Boilers Ameresco
CMF North & West Lot chip seal 15,000
CMF windows, doors, OH doors 16,000 20,000 20,000 9,500 9,500
CMF restrooms 20,000 20,000 20,000
CMF overhead doors 22,000
CMF Streets/Shop roof 27,000 30,000 30,000
CMF CoRayVac program thermostat 6,000
CMF Hallway Tile 12,000 12,000
CMF Old Wash Bay Conversion 27,000 27,000
CMF Replace Vehicle Hoist Bay #3 27,000 27,000
CMF Replace Vehicle Hoist Bay #5 26,000 26,000
CMF- Upgrade Accubrine Machne 35,400 35,400
CMF- Police Storage Bldg Unit Heater # 1 15,500 15,500
CMF- Parks Storage Bldg Unit Heater # 2 16,000 16,000
CMF- Streets Storage Bldg Unit Heater # 3 16,000 16,000
AVCC - Replace Boilers Ameresco
AVCC - Restroom/locker room flooring 46,000
AVCC - Water Heater 28,000
AVCC - Flooring various rooms 35,000 40,000 40,000
AVCC - Hardwood Gym Curtain 45,000 45,000 45,000
AVCC - Sportcourt gym roof 100,000 100,000 26,000
AVCC - Sportcourt divider curtains 51,000 51,000
AVCC - Caulk / Sealant / Masonary 34,000 34,000
Senior Center Yellowstone Room Carpet Rep 50,000 50,000
Senior Center Cooling Tower 10,000 10,000
Senior Cntr interior painting high traff 5,000
Senior Center -Building Upgrades 35,000 35,000
Senior Center - Concrete Dumpster Area 50,000 50,000
JCRP East Restroom facility 60,000 60,000
JCRP East Legion Roof 6,000 6,000 14,000 14,000
JCRP East Soccer Stadium Roof 6,000 6,000
JCRP Activity Center Reroof 85,000 85,000
Senior Center-Backup Boiler 25,000 25,000
Redwood - Boiler Replacement 20,000 20,000
Redwood Community Room Improve 20,000
Total 366,000 506,000 400,000 378,500 378,500 962,900 962,900
6740
AVFAC Slide Resurfacing 200,000 150,000 150,000
Total 200,000 150,000 150,000 - - - -
Total Net of Personnel 566,000 656,000 550,000 378,500 378,500 962,900 962,900
TOTAL EXPENSES 566,000$ 656,000$ 550,000$ 378,500$ 378,500$ 962,900$ 962,900$
298
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
5000 56, 57, 58 and 59 5005, 5025, 5065
5095
Liquor Operations
DESCRIPTION OF ACTIVITY
Liquor Operations exist in order to control the sale and consumption of alcoholic
beverages in compliance with Federal and State laws. After control, we strive to provide
the community the highest possible profit.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Adopted Adopted Proposed Proposed
Item 2016 2017 2018 2018 2019 2020 2021
AV Gross Profit %
For comparison:
Metro Average Gross Profit
29.4%*
25.6%*
29.5%
26.0%
30.5% 28.4% 29.0% 29.0% 29.0%
AV Net Operating Profit %
(before transfers)
Metro Avg. Net Op. Profit%
10.2%*
5.0%*
10.4%
5.9%
11.8% 8.9% 10.5% 7.7% 8.3%
Sales
Transfer to General Fund
*Numbers from the State
Auditor’s Report, not
available after 2017
8,726,877*
600,000*
9,183,273
630,000
9,455,278
630,000
9,337,000
630,000
9,782,000
660,000
9,959,000
660,000
10,191,000
680,000
Regular Status
Personnel
Schedule –FTE’s
Adopted Adopted Adopted Proposed Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Liquor Operation Director 1 1 1 1 1 1
Liquor Store Manager 3 3 3 3 3 3
Assistant Store Manager 2 2 2 2 2 2
Temporary Status
Personnel Schedule –(# hours)
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Accounting Clerk PT 1,350 1,350 1,350 1,350 1,300 1,300
Lead Clerk PT 3,650 3,650 3,650 6,020 6,400 6,400
Cashier / Clerks 16,125 16,700 16,700 15,175 14,900 14,900
Supervisor PT 4,038 3,250 3,250 2,805 2,600 2,600
299
Summary Budget
Business Unit - Liquor Combined
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Sales Revenue 8,747,681 9,183,273 9,445,162 9,337,000 9,782,000 9,959,000 10,191,000
Cost of Goods Sold 6,171,692 6,473,274 6,568,029 6,685,290 6,945,220 7,070,890 7,235,610
Gross Profit 2,575,989 2,709,999 2,877,133 2,651,710 2,836,780 2,888,110 2,955,390
29.4% 29.5% 30.5% 28.4% 29.0% 29.0% 29.0%
Expenditures
Salaries and Wages 762,272 813,013 841,179 863,095 888,845 866,665 899,705
Employee Benefits 266,767 273,473 236,481 255,285 256,990 257,555 271,410
Supplies 13,577 16,987 18,364 23,050 21,100 21,650 21,650
Contractual Services 32,430 31,833 28,263 38,100 38,440 41,065 41,185
Utilities 47,071 51,934 53,013 53,125 53,625 56,480 56,480
Repairs and Maint.36,956 15,145 37,733 27,335 34,760 40,168 38,168
Training/Travel/Dues 9,159 10,051 10,421 12,790 12,790 13,530 13,630
Rentals / Leases 174,837 177,550 176,716 183,400 190,400 191,200 191,600
Insurance 71,688 75,285 68,585 68,585 66,600 66,700 69,200
Other Expenditures 10,182 11,295 11,816 11,640 10,500 12,640 13,400
Visa M/C fees 126,097 135,391 142,219 138,000 149,700 151,500 151,500
Depreciation 136,546 140,757 141,536 146,600 140,600 142,800 144,800
Total Exp.1,687,582 1,752,714 1,766,326 1,821,005 1,864,350 1,861,953 1,912,728
Operating Income-before Transfers
& Interest 888,407 957,285 1,110,807 830,705 972,430 1,026,157 1,042,662
Other Revenue (expense)10,195 6,740 11,550 - - - -
Interest Income 23,935 18,342 37,994 33,000 33,000 40,000 40,000
Transfers Out (630,000) (630,000) (630,000) (630,000)(660,000) (660,000)(680,000)
Debt Service Interest (28,974) (26,896) (20,705) (22,600)- - -
Net Income 263,563 325,471 509,646 211,105 345,430 406,157 402,662
Net Position - Beginning of Year 4,780,752 5,044,315 5,369,786 5,369,786 5,580,891 5,926,321 6,332,478
Change in Accounting Principle - - (3,521)- - - -
Net Position - End of Year 5,044,315 5,369,786 5,875,911 5,580,891 5,926,321 6,332,478 6,735,140
CAPITAL OUTLAY
2020:
3 Door Cooler at Store 1 $ 7,500
2-3 Door Coolers at Store 3 $15,000
$22,500
300
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
LIQUOR STORE MANAGEMENT
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 112,301 114,792 118,060 122,055 103,591 103,095 103,095 109,400 109,400
6111 - SALARY PART-TIME 25,187 25,854 27,797 26,865 11,512 23,765 23,765 25,210 25,210
6118 - VACATION PAY 3,892 786 8,128 0
6121 - INSURANCE CASH BENEFIT 720 720 720 0 240
6123 - SALARY-OTHER 4,580 6,035 6,035 6,410 6,410
6105 - SALARIES AND WAGES 142,099 142,152 154,705 153,500 115,343 132,895 132,895 141,020 141,020
6138 - MEDICARE 2,007 2,052 2,118 2,225 1,040 1,925 1,925 2,045 2,045
6139 - FICA 8,583 8,776 9,058 9,520 4,447 8,240 8,240 8,745 8,745
6141 - PENSIONS-PERA 10,311 10,548 10,939 11,515 4,801 9,965 9,965 10,575 10,575
6142 - WORKERS COMPENSATION 3,122 4,936 5,337 5,840 2,277 4,495 4,495 5,005 5,005
6143 - UNEMPLOYMENT COMPENSATION 120 3,285 649 0
6144 - LONG-TERM DISABILITY INSURANCE 306 231 237 345 85 300 300 315 315
6145 - MEDICAL INSURANCE 11,268 9,861 10,939 14,340 3,467 17,340 17,340 18,360 18,360
6146 - DENTAL INSURANCE 604 602 602 232
6147 - LIFE INSURANCE-BASIC 6 6 6 2
6148 - LIFE INSURANCE-SUPP/DEPEND 2,294 2,287 2,287 692
6150 - PENSION EXPENSE-GASB 68 10,930 8,084 -1,435 0
6125 - EMPLOYEE BENEFITS 49,552 50,667 40,738 43,785 17,044 42,265 42,265 45,045 45,045
6100 - TOTAL PERSONNEL SERVICES 191,652 192,820 195,443 197,285 132,386 175,160 175,160 186,065 186,065
6210 - OFFICE SUPPLIES 9 10 10 200 0 100 100 100 100
6229 - GENERAL SUPPLIES 0 0 0 50 0 50 50 50 50
6205 - SUPPLIES 9 10 10 250 0 150 150 150 150
6235 - CONSULTANT SERVICES 11,100 13,703 12,771 17,410 9,631 17,880 17,880 18,000 18,000
6239 - PRINTING 7,678 7,179 6,157 10,000 1,107 12,000 12,000 12,000 12,000
6230 - CONTRACTUAL SERVICES 18,778 20,882 18,928 27,410 10,738 29,880 29,880 30,000 30,000
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 35 42 40 190 20 200 200 200 200
6276 - SCHOOLS/CONFERENCES/EXP OTHER 776 1,493 1,427 1,650 0 2,500 2,500 2,500 2,500
6277 - MILEAGE/AUTO ALLOWANCE 533 570 597 1,000 195 900 900 1,000 1,000
6280 - DUES & SUBSCRIPTIONS 5,700 5,700 5,700 6,625 0 6,625 6,625 6,625 6,625
6281 - UNIFORM/CLOTHING ALLOWANCE 250 250 250 250 250
6270 - TRNG/TRAVL/DUES/UNIF 7,044 7,806 7,765 9,715 215 10,475 10,475 10,575 10,575
6200 - TOTAL OPERATING COSTS 25,831 28,698 26,704 37,375 10,953 40,505 40,505 40,725 40,725
6399 - OTHER CHARGES 10,262 11,393 11,605 10,500 7,235 12,640 12,640 13,400 13,400
6301 - OTHER EXPENDITURES 10,262 11,393 11,605 10,500 7,235 12,640 12,640 13,400 13,400
6300 - TOTAL OTHER EXPENDITURES 10,262 11,393 11,605 10,500 7,235 12,640 12,640 13,400 13,400
6701 - TOTAL CAPITAL OUTLAY 0 0 0 0
6700 - TOTAL CAPITAL OUTLAY 0 0 0 0
7110 - TRANSFER TO OTHER FUNDS 630,000 630,000 630,000 660,000 330,000 660,000 660,000 660,000 680,000
7101 - TOTAL TRANSFERS 630,000 630,000 630,000 660,000 330,000 660,000 660,000 660,000 680,000
7100 - TOTAL TRANSFERS 630,000 630,000 630,000 660,000 330,000 660,000 660,000 660,000 680,000
857,745 862,911 863,752 905,160 480,575 888,305 888,305 900,190 920,190
301
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 56: LIQUOR STORE MANAGEMENT - 5005
COMPANY 5000: LIQUOR FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Regular Employees 115,330 122,055 122,055 103,095 103,095 109,400 109,400
6111 Salaries - Parttime 26,515 26,865 26,865 23,765 23,765 25,210 25,210
6123 Salaries - Other 7,225 4,580 4,580 6,035 6,035 6,410 6,410
6138 Medicare 2,160 2,225 2,225 1,925 1,925 2,045 2,045
6139 FICA 9,240 9,520 9,520 8,240 8,240 8,745 8,745
6141 Pension - PERA 11,180 11,515 11,515 9,965 9,965 10,575 10,575
6142 Workers Compensation 5,490 5,840 5,840 4,495 4,495 5,005 5,005
6144 Long-term Disability Insurance 335 345 345 300 300 315 315
6145 Hospital & Life Insurance 12,900 14,340 14,340 17,340 17,340 18,360 18,360
Position Changes
Total 190,375 197,285 197,285 175,160 175,160 186,065 186,065
6210 OFFICE SUPPLIES
Miscellaneous 200 200 50 100 100 100 100
Total 200 200 50 100 100 100 100
6229 GENERAL SUPPLIES
Various 50 50 50 50 50 50 50
Total 50 50 50 50 50 50 50
6235 CONSULTANT SERVICES
Audit 13,390 12,410 12,800 12,880 12,880 13,000 13,000
PCI Compliance / Penetration Testing 4,000 5,000 5,000 5,000 5,000 5,000 5,000
Total 17,390 17,410 17,800 17,880 17,880 18,000 18,000
6239 PRINTING/PUBLISHING/ADVERTISING
Advertising, Help wanted, etc 10,000 10,000 10,000 12,000 12,000 12,000 12,000
Total 10,000 10,000 10,000 12,000 12,000 12,000 12,000
6275 SCHOOL/CONF/EXP - LOCAL
Chamber Meetings 40 40 40 50 50 50 50
Seminars 150 150 150 150 150 150 150
Total 190 190 190 200 200 200 200
6276 SCHOOL/CONF/EXP - OTHER
MMBA conference 1,650 1,650 - 2,500 2,500 2,500 2,500
Total 1,650 1,650 - 2,500 2,500 2,500 2,500
6277 MILEAGE ALLOWANCE
1,000 1,000 1,000 900 900 1,000 1,000
Total 1,000 1,000 1,000 900 900 1,000 1,000
6280 DUES & SUBSCRIPTIONS
MN Municipal Beverage Assn 5,700 5,700 5,700 5,700 5,700 5,700 5,700
Chamber Dues Council 925 925 925 925 925 925 925
Total 6,625 6,625 6,625 6,625 6,625 6,625 6,625
6281 UNIFORM/CLOTHING ALLOWANCE
Clothing 250 250 - 250 250 250 250
Total 250 250 - 250 250 250 250
6399 OTHER CHARGES
LOGIS 11,640 10,500 12,000 12,640 12,640 13,400 13,400
Total 11,640 10,500 12,000 12,640 12,640 13,400 13,400
7110 TRANSFER TO GENERAL FUND
Operating Transfer 630,000 660,000 660,000 660,000 660,000 660,000 680,000
Total 630,000 660,000 660,000 660,000 660,000 660,000 680,000
Total Net of Personnel 678,995 707,875 707,715 713,145 713,145 714,125 734,125
TOTAL EXPENSES 869,370$ 905,160$ 905,000$ 888,305$ 888,305$ 900,190$ 920,190$
302
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
LIQUOR STORE #1
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 129,255 139,119 142,647 144,150 68,704 146,695 146,695 151,110 151,110
6111 - SALARY PART-TIME 119,165 110,512 2,702 126,225 0 128,850 128,850 132,840 132,840
6112 - SALARY-SEASONAL TEMP 0 2,978 105,750 56,139
6113 - OVERTIME-REGULAR EMPLOYEES 689 340 1,996 2,100 447 2,100 2,100 2,100 2,100
6114 - OVERTIME PART-TIME EMPLOYEES 2,393 1,627 0 5,100 0 5,100 5,100 5,100 5,100
6118 - VACATION PAY -18,627 4,675 7,804 0
6121 - INSURANCE CASH BENEFIT 720 720 720 0 360
6123 - SALARY-OTHER 0 0 0 6,490 0 4,395 4,395 4,470 4,470
6124 - OVERTIME-SEASONAL TEMP 449 2,188 860
6105 - SALARIES AND WAGES 233,595 260,419 263,807 284,065 126,510 287,140 287,140 295,620 295,620
6138 - MEDICARE 3,603 3,669 3,664 3,980 1,813 4,165 4,165 4,285 4,285
6139 - FICA 15,407 15,690 15,666 17,010 7,751 17,805 17,805 18,330 18,330
6141 - PENSIONS-PERA 18,856 19,123 19,138 20,195 9,462 21,535 21,535 22,170 22,170
6142 - WORKERS COMPENSATION 6,691 10,607 11,125 12,375 4,964 11,515 11,515 12,445 12,445
6143 - UNEMPLOYMENT COMPENSATION 0 0 0 0
6144 - LONG-TERM DISABILITY INSURANCE 354 277 288 415 129 435 435 435 435
6145 - MEDICAL INSURANCE 25,349 26,024 28,420 30,600 10,428 30,310 30,310 32,245 32,245
6146 - DENTAL INSURANCE 1,936 2,108 2,166 1,016
6147 - LIFE INSURANCE-BASIC 12 12 12 0 6
6148 - LIFE INSURANCE-SUPP/DEPEND 139 138 138 65
6150 - PENSION EXPENSE-GASB 68 12,580 9,797 -1,734 0
6170 - EMPLOYEE PAID PREMIUMS -2,200 -3,137 -832
6125 - EMPLOYEE BENEFITS 84,927 85,244 75,747 84,575 34,801 85,765 85,765 89,910 89,910
6100 - TOTAL PERSONNEL SERVICES 318,522 345,664 339,554 368,640 161,311 372,905 372,905 385,530 385,530
6210 - OFFICE SUPPLIES 330 77 0 400 108 400 400 400 400
6211 - SMALL TOOLS & EQUIPMENT 916 495 1,675 1,550 409 1,550 1,550 1,550 1,550
6215 - EQUIPMENT-PARTS 0 310 7 7
6229 - GENERAL SUPPLIES 4,688 6,863 7,184 8,000 3,431 8,000 8,000 8,000 8,000
6205 - SUPPLIES 5,935 7,745 8,866 9,950 3,954 9,950 9,950 9,950 9,950
6238 - POSTAGE/UPS/FEDEX 0 0 0 50 0 50 50 50 50
6240 - CLEANING SERVICE/GARBAGE 1,245 1,356 1,212 1,575 941 1,675 1,675 1,675 1,675
6249 - OTHER CONTRACTUAL SERVICES 160 284 789 660 476 740 740 740 740
6230 - CONTRACTUAL SERVICES 1,405 1,640 2,002 2,285 1,417 2,465 2,465 2,465 2,465
6255 - UTILITIES-ELECTRIC 16,147 17,535 16,576 17,700 5,781 17,500 17,500 17,500 17,500
6256 - UTILITIES-NATURAL GAS 3,034 3,652 4,366 4,000 2,908 4,500 4,500 4,500 4,500
6257 - UTILITIES-PROPANE/WATER/SEWER 335 329 270 350 188 400 400 400 400
6250 - UTILITIES 19,517 21,516 21,213 22,050 8,878 22,400 22,400 22,400 22,400
6265 - REPAIRS-EQUIPMENT 2,747 2,533 2,776 5,304 2,023 5,600 5,600 5,600 5,600
6266 - REPAIRS-BUILDING 7,312 5,413 2,018 7,200 753 7,710 7,710 7,710 7,710
6269 - REPAIRS-OTHER 2,390 0 1,236 0 106
6260 - REPAIRS AND MAINTENA 12,449 7,945 6,030 12,504 2,883 13,310 13,310 13,310 13,310
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 8 0 167 100 0 100 100 100 100
6277 - MILEAGE/AUTO ALLOWANCE 377 242 245 400 65 350 350 350 350
6280 - DUES & SUBSCRIPTIONS 349 363 369 435 21 435 435 435 435
6281 - UNIFORM/CLOTHING ALLOWANCE 503 421 493 500 0 500 500 500 500
6270 - TRNG/TRAVL/DUES/UNIF 1,237 1,027 1,274 1,435 86 1,385 1,385 1,385 1,385
6200 - TOTAL OPERATING COSTS 40,542 39,873 39,384 48,224 17,218 49,510 49,510 49,510 49,510
6310 - RENTAL EXPENSE 172,509 175,823 175,433 187,000 89,509 187,400 187,400 187,400 187,400
303
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
LIQUOR STORE #1
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6311 - INSURANCE-PROPERTY/LIABILITY 32,496 34,125 30,925 28,700 14,350 28,700 28,700 29,600 29,600
6333 - GENERAL-CASH DISCOUNTS -36 -53 -51 -29
6351 - VISA/BANK CHARGES 58,019 62,001 63,025 64,000 32,487 65,500 65,500 65,500 65,500
6301 - OTHER EXPENDITURES 262,987 271,896 269,332 279,700 136,316 281,600 281,600 282,500 282,500
6300 - TOTAL OTHER EXPENDITURES 262,987 271,896 269,332 279,700 136,316 281,600 281,600 282,500 282,500
6401 - EXPENDITURES 0 0 0 0 0
6400 - TOTAL EXPENDITURES 0 0 0 0 0
6510 - LIQUOR 996,312 1,031,792 1,027,892 3,144,590 449,728 3,114,770 3,114,770 3,130,390 3,130,390
6520 - WINE 593,977 597,941 560,177 0 258,992
6530 - BEER 1,314,035 1,358,369 1,349,503 0 531,906
6540 - TAXABLE MISC FOR RESALE 44,651 45,107 44,857 0 18,548
6545 - NON-TAXABLE MISC FOR RESALE 28,917 34,703 36,103 0 17,438
6550 - FREIGHT ON RESALE MDSE 21,667 21,368 20,842 0 8,539
6501 - TAXABLE/NON-TAXABLE MISC RESAL 2,999,559 3,089,279 3,039,374 3,144,590 1,285,152 3,114,770 3,114,770 3,130,390 3,130,390
6500 - TOTAL EXPENDITURES 2,999,559 3,089,279 3,039,374 3,144,590 1,285,152 3,114,770 3,114,770 3,130,390 3,130,390
6610 - DEPRECIATION 16,652 18,576 19,094 19,100 9,468 19,100 19,100 19,100 19,100
6601 - TOTAL DEPRECIATION 16,652 18,576 19,094 19,100 9,468 19,100 19,100 19,100 19,100
6600 - TOTAL DEPRECIATION 16,652 18,576 19,094 19,100 9,468 19,100 19,100 19,100 19,100
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 0 0 0 0 7,500 7,500
6701 - TOTAL CAPITAL OUTLAY 0 0 0 0 0 7,500 7,500
6700 - TOTAL CAPITAL OUTLAY 0 0 0 0 0 7,500 7,500
3,638,262 3,765,288 3,706,737 3,860,254 1,609,465 3,845,385 3,845,385 3,867,030 3,867,030
304
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 57: LIQUOR STORE NO 1 - 5010 & 5025
COMPANY 5000: LIQUOR FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
Total Sales - Store # 1 4,452,000 4,429,000 4,365,000 4,387,000 4,387,000 4,409,000 4,409,000
COST OF GOODS SOLD 3,187,630 3,144,590 3,099,150 3,114,770 3,114,770 3,130,390 3,130,390
Gross Margin 1,264,370 1,284,410 1,265,850 1,272,230 1,272,230 1,278,610 1,278,610
SALARIES
6110 Regular Employees 137,275 144,150 144,150 146,695 146,695 151,110 151,110
6111 Salary-Parttime 123,235 126,225 126,225 128,850 128,850 132,840 132,840
6113 Overtime - Reg 2,000 2,100 2,100 2,100 2,100 2,100 2,100
6114 Overtime - Part time 5,000 5,100 5,100 5,100 5,100 5,100 5,100
6123 Salaries - Other 10,205 6,490 6,490 4,395 4,395 4,470 4,470
6138 Medicare 4,030 3,980 3,980 4,165 4,165 4,285 4,285
6139 FICA 17,220 17,010 17,010 17,805 17,805 18,330 18,330
6141 Pension - PERA 20,830 20,195 20,195 21,535 21,535 22,170 22,170
6142 Workers Compensation 12,160 12,375 12,375 11,515 11,515 12,445 12,445
6144 Long-term Disability Insurance 395 415 415 435 435 435 435
6145 Hospital & Life Insurance 28,800 30,600 30,600 30,310 30,310 32,245 32,245
Position Changes - - - - - - -
Total 361,150 368,640 368,640 372,905 372,905 385,530 385,530
6210 OFFICE SUPPLIES
Miscellaneous 400 400 400 400 400 400 400
Total 400 400 400 400 400 400 400
6211 SMALL TOOL & EQUIPMENT
Misc. Exp 250 250 250 250 250 250 250
Vacuum 350 350 350 350 350 350 350
Beer Taps 700 700 700 700 700 700 700
Computers/Register items 250 250 250 250 250 250 250
Total 1,550 1,550 1,550 1,550 1,550 1,550 1,550
6229 GENERAL SUPPLIES
Bags, Cleaning Supplies, etc.8,000 8,000 8,000 8,000 8,000 8,000 8,000
Total 8,000 8,000 8,000 8,000 8,000 8,000 8,000
6238 POSTAGE/UPS/FEDEX
50 50 50 50 50 50 50
Total 50 50 50 50 50 50 50
6240 C. SERVICE/GARBAGE REMOVAL
Rubbish Removal 950 950 1,000 1,000 1,000 1,000 1,000
Rug Service 250 250 250 250 250 250 250
Carpet Cleaning/Tile 250 250 300 300 300 300 300
Window Washing 125 125 125 125 125 125 125
Total 1,575 1,575 1,675 1,675 1,675 1,675 1,675
6249 OTHER CONTRACTUAL SERVICES
Alarm Monitoring 260 260 260 260 260 260 260
Music 200 200 280 280 280 280 280
Miscellaneous 200 200 200 200 200 200 200
Total 660 660 740 740 740 740 740
6255 UTILITIES - ELECTRIC
17,500 17,700 17,500 17,500 17,500 17,500 17,500
Total 17,500 17,700 17,500 17,500 17,500 17,500 17,500
6256 UTILITIES - NATURAL GAS
4,000 4,000 4,500 4,500 4,500 4,500 4,500
Total 4,000 4,000 4,500 4,500 4,500 4,500 4,500
6257 UTILITIES - OTHER
350 350 400 400 400 400 400
Total 350 350 400 400 400 400 400
6265 REPAIRS - EQUIPMENT
Copier Maint. Agreement 685 684 800 800 800 800 800
Cash Registers Maint. Agreement - 1,500 1,500 1,500 1,500 1,500 1,500
Payment Terminals Maint. Agreement 515 513 513 600 600 600 600
Microsoft POS License Fee 1,065 1,107 1,200 1,200 1,200 1,200 1,200
Misc/Baler, Fire ext serv,etc.500 500 500 500 500 500 500
Computer / Register Systems 500 500 2,837 500 500 500 500
Alarm repairs 500 500 500 500 500 500 500
Total 3,765 5,304 7,850 5,600 5,600 5,600 5,600
305
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 57: LIQUOR STORE NO 1 - 5010 & 5025
COMPANY 5000: LIQUOR FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6266 REPAIRS - BUILDINGS
Miscellaneous 3,000 3,000 3,500 3,500 3,500 3,500 3,500
Annual Fire Spklr test 190 200 210 210 210 210 210
Rooftop heating units 1,500 1,500 1,500 1,500 1,500 1,500 1,500
Cooler 2,500 2,500 2,500 2,500 2,500 2,500 2,500
Total 7,190 7,200 7,710 7,710 7,710 7,710 7,710
6275 SCHOOL/CONF/EXP - LOCAL
Seminars/Training 100 100 100 100 100 100 100
Total 100 100 100 100 100 100 100
6277 MILEAGE ALLOWANCE
Miscellaneous 400 400 350 350 350 350 350
Total 400 400 350 350 350 350 350
6280 DUES & SUBSCRIPTIONS
Retailers ID Card (Buyers Card)20 20 20 20 20 20 20
Miscellaneous 50 50 50 50 50 50 50
Chamber Dues 340 340 340 340 340 340 340
ID Checking Guide 25 25 25 25 25 25 25
Total 435 435 435 435 435 435 435
6281 UNIFORM/CLOTHING ALLOWANCE
Miscellaneous 500 500 500 500 500 500 500
Total 500 500 500 500 500 500 500
6310 RENTAL EXPENSE
Base Rent 132,000 138,000 138,000 138,000 138,000 138,000 138,000
Copier Lease 400 400 400 400 400
Taxes 25,000 26,000 25,000 26,000 26,000 26,000 26,000
Common Mall Area Maint 23,000 23,000 22,000 23,000 23,000 23,000 23,000
Total 180,000 187,000 185,400 187,400 187,400 187,400 187,400
6311 INSURANCE
Dram Shop 8,000 8,870 8,920 4,350 4,350 4,500 4,500
Property & Muni Liab 22,925 19,830 20,680 24,350 24,350 25,100 25,100
Total 30,925 28,700 29,600 28,700 28,700 29,600 29,600
6351 VISA/BANK CHARGES
62,000 64,000 65,500 65,500 65,500 65,500 65,500
Total 62,000 64,000 65,500 65,500 65,500 65,500 65,500
6610 DEPRECIATION
19,100 19,100 19,100 19,100 19,100 19,100 19,100
Total 19,100 19,100 19,100 19,100 19,100 19,100 19,100
6740 CAPITAL OUTLAY - MACH/EQ/OTHER
3 Door Cooler 7,500 7,500
Total - - - 7,500 7,500 - -
Total Net of Personnel 338,500 347,024 351,360 357,710 357,710 351,110 351,110
TOTAL EXPENSES 699,650$ 715,664$ 720,000$ 730,615$ 730,615$ 736,640$ 736,640$
306
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
LIQUOR STORE #2
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 78,476 79,585 83,139 83,975 40,360 84,710 84,710 87,215 87,215
6111 - SALARY PART-TIME 86,740 86,949 49,477 97,850 13,287 54,080 54,080 55,700 55,700
6112 - SALARY-SEASONAL TEMP 44,454 29,007 47,040 47,040 48,445 48,445
6113 - OVERTIME-REGULAR EMPLOYEES 0 0 0 1,600 0 1,600 1,600 1,600 1,600
6114 - OVERTIME PART-TIME EMPLOYEES 924 1,248 907 1,900 47 1,900 1,900 1,900 1,900
6118 - VACATION PAY 1,892 3,407 -9 0
6121 - INSURANCE CASH BENEFIT 720 0 720 0 360
6123 - SALARY-OTHER 5,205 4,105 4,105 4,270 4,270
6124 - OVERTIME-SEASONAL TEMP 566 394
6105 - SALARIES AND WAGES 168,753 171,189 179,254 190,530 83,455 193,435 193,435 199,130 199,130
6138 - MEDICARE 2,419 2,401 2,581 2,710 1,206 2,805 2,805 2,885 2,885
6139 - FICA 10,342 10,264 11,038 11,590 5,156 11,995 11,995 12,345 12,345
6141 - PENSIONS-PERA 12,461 12,584 13,179 13,895 5,953 14,510 14,510 14,935 14,935
6142 - WORKERS COMPENSATION 4,430 6,989 7,786 8,430 3,150 7,755 7,755 8,385 8,385
6143 - UNEMPLOYMENT COMPENSATION 0 0
6144 - LONG-TERM DISABILITY INSURANCE 211 159 165 240 74 250 250 250 250
6145 - MEDICAL INSURANCE 10,919 16,610 10,280 11,160 3,453 12,975 12,975 13,885 13,885
6146 - DENTAL INSURANCE 1,332 1,506 1,565 0 734
6147 - LIFE INSURANCE-BASIC 6 6 6 3
6148 - LIFE INSURANCE-SUPP/DEPEND 40 1 55 26
6150 - PENSION EXPENSE-GASB 68 7,638 5,604 -1,011 0
6170 - EMPLOYEE PAID PREMIUMS -2,200 0 0
6125 - EMPLOYEE BENEFITS 49,798 53,924 45,645 48,025 19,755 50,290 50,290 52,685 52,685
6100 - TOTAL PERSONNEL SERVICES 218,550 225,113 224,899 238,555 103,210 243,725 243,725 251,815 251,815
6210 - OFFICE SUPPLIES 31 26 163 250 0 250 250 250 250
6211 - SMALL TOOLS & EQUIPMENT 119 137 1,537 550 0 1,200 1,200 1,200 1,200
6215 - EQUIPMENT-PARTS 6 0 0 0 0
6229 - GENERAL SUPPLIES 2,211 2,451 3,012 3,000 1,430 3,000 3,000 3,000 3,000
6205 - SUPPLIES 2,368 2,614 4,712 3,800 1,430 4,450 4,450 4,450 4,450
6238 - POSTAGE/UPS/FEDEX 50 50 50 50 50
6240 - CLEANING SERVICE/GARBAGE 785 839 1,177 1,550 483 1,550 1,550 1,550 1,550
6249 - OTHER CONTRACTUAL SERVICES 2,409 1,984 2,138 2,510 565 2,510 2,510 2,510 2,510
6230 - CONTRACTUAL SERVICES 3,195 2,823 3,315 4,110 1,049 4,110 4,110 4,110 4,110
6255 - UTILITIES-ELECTRIC 8,780 9,392 8,648 9,600 3,052 9,500 9,500 9,500 9,500
6256 - UTILITIES-NATURAL GAS 785 1,061 1,567 1,600 1,861 1,600 1,600 1,600 1,600
6257 - UTILITIES-PROPANE/WATER/SEWER 305 328 373 375 137 380 380 380 380
6250 - UTILITIES 9,870 10,781 10,588 11,575 5,049 11,480 11,480 11,480 11,480
6265 - REPAIRS-EQUIPMENT 1,215 1,625 1,306 3,986 997 4,075 4,075 4,075 4,075
6266 - REPAIRS-BUILDING 6,010 1,994 2,791 3,050 864 5,060 5,060 3,060 3,060
6269 - REPAIRS-OTHER 0 0 0 1,000 319 1,000 1,000 1,000 1,000
6260 - REPAIRS AND MAINTENA 7,225 3,618 4,097 8,036 2,180 10,135 10,135 8,135 8,135
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 0 0 167 100 0 100 100 100 100
6277 - MILEAGE/AUTO ALLOWANCE 50 50 50 50 50
6280 - DUES & SUBSCRIPTIONS 349 363 369 385 21 385 385 385 385
6281 - UNIFORM/CLOTHING ALLOWANCE 0 167 148 200 0 200 200 200 200
6270 - TRNG/TRAVL/DUES/UNIF 349 530 683 735 21 735 735 735 735
6200 - TOTAL OPERATING COSTS 23,007 20,367 23,395 28,256 9,729 30,910 30,910 28,910 28,910
6310 - RENTAL EXPENSE 400 400 400 400
307
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
LIQUOR STORE #2
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6311 - INSURANCE-PROPERTY/LIABILITY 14,496 15,225 13,825 14,000 7,000 14,050 14,050 15,000 15,000
6333 - GENERAL-CASH DISCOUNTS -16 -20 -36 -12
6351 - VISA/BANK CHARGES 29,040 30,582 34,706 32,500 13,775 36,000 36,000 36,000 36,000
6399 - OTHER CHARGES 0 0 0 210
6301 - OTHER EXPENDITURES 43,520 45,787 48,495 46,500 20,973 50,450 50,450 51,400 51,400
6300 - TOTAL OTHER EXPENDITURES 43,520 45,787 48,495 46,500 20,973 50,450 50,450 51,400 51,400
6401 - EXPENDITURES 0 0 0 0 0
6400 - TOTAL EXPENDITURES 0 0 0 0 0
6510 - LIQUOR 351,666 364,708 368,282 1,240,370 155,262 1,233,270 1,233,270 1,246,050 1,246,050
6520 - WINE 242,818 258,029 246,600 0 127,965
6530 - BEER 509,975 530,525 524,662 0 223,622
6540 - TAXABLE MISC FOR RESALE 14,536 14,971 16,336 0 23,631
6545 - NON-TAXABLE MISC FOR RESALE 16,659 16,601 15,477 0 6,268
6550 - FREIGHT ON RESALE MDSE 8,484 8,338 10,754 0 4,318
6501 - TAXABLE/NON-TAXABLE MISC RESAL 1,144,138 1,193,173 1,182,111 1,240,370 541,067 1,233,270 1,233,270 1,246,050 1,246,050
6500 - TOTAL EXPENDITURES 1,144,138 1,193,173 1,182,111 1,240,370 541,067 1,233,270 1,233,270 1,246,050 1,246,050
6610 - DEPRECIATION 21,711 21,912 22,172 22,000 11,378 19,700 19,700 19,700 19,700
6601 - TOTAL DEPRECIATION 21,711 21,912 22,172 22,000 11,378 19,700 19,700 19,700 19,700
6600 - TOTAL DEPRECIATION 21,711 21,912 22,172 22,000 11,378 19,700 19,700 19,700 19,700
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 0 0 0 0 0 0
6701 - TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 0
6700 - TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 0
1,450,926 1,506,351 1,501,072 1,575,681 686,357 1,578,055 1,578,055 1,597,875 1,597,875
308
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 58: LIQUOR STORE NO 2 - 5050 & 5065
COMPANY 5000: LIQUOR FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
Total Sales - Store # 2 1,722,000 1,747,000 1,720,000 1,737,000 1,737,000 1,755,000 1,755,000
6510/6550 COST OF GOODS SOLD 1,232,950 1,240,370 1,221,200 1,233,270 1,233,270 1,246,050 1,246,050
Gross Margin 489,050 506,630 498,800 503,730 503,730 508,950 508,950
SALARIES
6110 Regular Employees 79,350 83,975 83,975 84,710 84,710 87,215 87,215
6111 Salary-Parttime 102,035 97,850 97,850 54,080 54,080 55,700 55,700
6112 Salary-Casual 47,040 47,040 48,445 48,445
6113 Overtime - Reg 1,500 1,600 1,600 1,600 1,600 1,600 1,600
6114 Overtime - Part time 1,800 1,900 1,900 1,900 1,900 1,900 1,900
6123 Salaries - Other 7,590 5,205 5,205 4,105 4,105 4,270 4,270
6138 Medicare 2,790 2,710 2,710 2,805 2,805 2,885 2,885
6139 FICA 11,920 11,590 11,590 11,995 11,995 12,345 12,345
6141 Pension - PERA 14,420 13,895 13,895 14,510 14,510 14,935 14,935
6142 Workers Compensation 8,420 8,430 8,430 7,755 7,755 8,385 8,385
6144 Long-term Disability Insurance 230 240 240 250 250 250 250
6145 Hospital & Life Insurance 15,900 11,160 11,160 12,975 12,975 13,885 13,885
Position Changes
Total 245,955 238,555 238,555 243,725 243,725 251,815 251,815
6210 OFFICE SUPPLIES
Miscellaneous 250 250 250 250 250 250 250
Total 250 250 250 250 250 250 250
6211 SMALL TOOL & EQUIPMENT
Miscellaneous 300 300 300 300 300 300 300
Vacuum 650 - 650 650 650 650 650
Beer Taps -
Computers/Register items 250 250 250 250 250 250 250
Total 1,200 550 1,200 1,200 1,200 1,200 1,200
6229 GENERAL SUPPLIES
Bags, Cleaning Supplies, etc 3,200 3,000 3,000 3,000 3,000 3,000 3,000
Total 3,200 3,000 3,000 3,000 3,000 3,000 3,000
6238 POSTAGE/UPS/FEDEX
50 50 50 50 50 50 50
Total 50 50 50 50 50 50 50
6240 C. SERVICE/GARBAGE REMOVAL
Rubbish Removal 900 900 900 900 900 900 900
Carpet Cleaning 500 500 500 500 500 500 500
Rug Service 150 150 150 150 150 150 150
Miscellaneous -
Total 1,550 1,550 1,550 1,550 1,550 1,550 1,550
6249 OTHER CONTRACTUAL SERVICES
Alarm Monitoring 260 260 260 260 260 260 260
Misc 150 150 150 150 150 150 150
Music 200 200 200 200 200 200
Mowing 1,900 1,900 1,900 1,900 1,900 1,900 1,900
Total 2,310 2,510 2,510 2,510 2,510 2,510 2,510
6255 UTILITIES - ELECTRIC
9,400 9,600 9,500 9,500 9,500 9,500 9,500
Total 9,400 9,600 9,500 9,500 9,500 9,500 9,500
6256 UTILITIES - NATURAL GAS
1,700 1,600 1,600 1,600 1,600 1,600 1,600
Total 1,700 1,600 1,600 1,600 1,600 1,600 1,600
6257 UTILITIES - OTHER
Water & Sewer 375 375 380 380 380 380 380
Total 375 375 380 380 380 380 380
6265 REPAIRS - EQUIPMENT
Cash Register Maint Agreement - 1,000 1,000 1,000 1,000 1,000 1,000
Payment Terminals Maint. Agreement 257 257 257 300 300 300 300
Microsoft POS License Fee 638 554 560 600 600 600 600
Misc/Conveyor 150 150 150 150 150 150 150
Computer / Register Systems 150 150 1,419 150 150 150 150
Alarm Repairs 300 300 300 300 300 300 300
Copier Maint. Agreement 375 375 375 375 375 375 375
HVAC Maintenance 1,200 1,200 1,200 1,200 1,200 1,200 1,200
Total 3,070 3,986 5,261 4,075 4,075 4,075 4,075
309
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 58: LIQUOR STORE NO 2 - 5050 & 5065
COMPANY 5000: LIQUOR FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6266 REPAIRS - BUILDINGS
Furnace, Compressor, Cooler etc.1,600 1,600 1,600 1,600 1,600 1,600 1,600
Misc/Electric work 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Repair office flooring 2,000 2,000
Annual Fire Spklr test 190 200 210 210 210 210 210
Irrigation start up / fall blowout 250 250 250 250 250 250 250
Parking lot striping
Total 3,040 3,050 3,060 5,060 5,060 3,060 3,060
6269 REPAIRS - OTHER
Store Exterior, Paint or Repairs 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000
6275 SCHOOL/CONF/EXP - LOCAL
Seminars/Training 100 100 100 100 100 100 100
Total 100 100 100 100 100 100 100
6277 MILEAGE ALLOWANCE
50 50 50 50 50 50 50
Total 50 50 50 50 50 50 50
6280 DUES & SUBSCRIPTIONS
Miscellaneous Subscriptions -
Retailers ID Card (Buyers Card)20 20 20 20 20 20 20
ID Checking Guide 25 25 25 25 25 25 25
Chamber Dues 340 340 340 340 340 340 340
Total 385 385 385 385 385 385 385
6281 UNIFORM/CLOTHING ALLOWANCE
200 200 200 200 200 200 200
Total 200 200 200 200 200 200 200
6310 RENTAL EXPENSE
Copier Lease 400 400 400 400 400
Total 400 400 400 400 400
6311 INSURANCE
Dram Shop 3,100 3,480 1,750 1,750 2,000 2,000
Property & muni liab 10,725 10,520 12,300 12,300 13,000 13,000
Total 13,825 14,000 - 14,050 14,050 15,000 15,000
6351 VISA/BANK CHARGES
31,000 32,500 36,000 36,000 36,000 36,000 36,000
31,000 32,500 36,000 36,000 36,000 36,000 36,000
6610 DEPRECIATION
22,000 22,000 19,700 19,700 19,700 19,700
Total 22,000 22,000 - 19,700 19,700 19,700 19,700
6720 CAPITAL OUTLAY - OFFICE FURN
Total - - - - - - -
6725 CAPITAL OUTLAY - OFFICE EQUIP
Total - - - - - - -
6740 CAPITAL OUTLAY - OTHER ITEMS
Register software and hardware
DVR phase 1DVR phase 2Signage Upgrade
Awnings
Total - - - - - - -
Total Net of Personnel 94,705 96,756 66,496 101,060 101,060 100,010 100,010
TOTAL EXPENSES 340,660$ 335,311$ 305,051$ 344,785$ 344,785$ 351,825$ 351,825$
310
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
LIQUOR STORE #3
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 140,183 143,116 149,007 151,170 62,818 137,635 137,635 145,660 145,660
6111 - SALARY PART-TIME 83,479 90,610 0 100,345 0 0 0 107,920 107,920
6112 - SALARY-SEASONAL TEMP 2,428 89,907 47,629 104,750 104,750
6113 - OVERTIME-REGULAR EMPLOYEES 1,656 1,169 0 1,500 0 1,500 1,500 1,500 1,500
6114 - OVERTIME PART-TIME EMPLOYEES 1,688 1,340 0 3,200 0 3,200 3,200 3,200 3,200
6118 - VACATION PAY -9,181 -548 2,370 0
6121 - INSURANCE CASH BENEFIT 0 720 0 0 0
6123 - SALARY-OTHER 4,535 6,110 6,110 5,655 5,655
6124 - OVERTIME-SEASONAL TEMP 419 2,130 580
6105 - SALARIES AND WAGES 217,825 239,253 243,413 260,750 111,027 253,195 253,195 263,935 263,935
6138 - MEDICARE 3,246 3,465 3,471 3,665 1,593 3,670 3,670 3,825 3,825
6139 - FICA 13,878 14,817 14,841 15,670 6,812 15,700 15,700 16,365 16,365
6141 - PENSIONS-PERA 17,014 17,932 18,059 18,845 8,327 18,990 18,990 19,795 19,795
6142 - WORKERS COMPENSATION 6,038 9,944 10,533 11,400 4,653 10,155 10,155 11,115 11,115
6144 - LONG-TERM DISABILITY INSURANCE 386 290 297 425 121 410 410 425 425
6145 - MEDICAL INSURANCE 27,059 26,503 29,423 30,600 10,816 30,310 30,310 32,245 32,245
6146 - DENTAL INSURANCE 1,207 1,204 1,204 514
6147 - LIFE INSURANCE-BASIC 12 12 12 5
6148 - LIFE INSURANCE-SUPP/DEPEND 6 260 96 45
6150 - PENSION EXPENSE-GASB 68 13,644 10,078 -1,811 0
6170 - EMPLOYEE PAID PREMIUMS -868 -1,772 -661
6125 - EMPLOYEE BENEFITS 82,490 83,637 74,352 80,605 32,226 79,235 79,235 83,770 83,770
6100 - TOTAL PERSONNEL SERVICES 300,314 322,890 317,765 341,355 143,253 332,430 332,430 347,705 347,705
6210 - OFFICE SUPPLIES 99 313 96 400 27 400 400 400 400
6211 - SMALL TOOLS & EQUIPMENT 1,152 267 65 1,200 0 1,200 1,200 1,200 1,200
6214 - CHEMICALS 35 0 0
6215 - EQUIPMENT-PARTS 15 712 0 0
6229 - GENERAL SUPPLIES 3,998 5,291 4,615 5,500 2,171 5,500 5,500 5,500 5,500
6205 - SUPPLIES 5,265 6,618 4,776 7,100 2,198 7,100 7,100 7,100 7,100
6231 - LEGAL SERVICES 0 0 64 0
6238 - POSTAGE/UPS/FEDEX 41 50 0 50 50 50 50
6240 - CLEANING SERVICE/GARBAGE 1,360 1,028 863 1,725 532 1,700 1,700 1,700 1,700
6249 - OTHER CONTRACTUAL SERVICES 2,692 3,459 2,550 2,860 893 2,860 2,860 2,860 2,860
6230 - CONTRACTUAL SERVICES 4,051 4,487 3,518 4,635 1,425 4,610 4,610 4,610 4,610
6255 - UTILITIES-ELECTRIC 17,205 19,053 20,776 19,200 11,225 22,000 22,000 22,000 22,000
6257 - UTILITIES-PROPANE/WATER/SEWER 479 585 436 800 137 600 600 600 600
6250 - UTILITIES 17,684 19,638 21,212 20,000 11,362 22,600 22,600 22,600 22,600
6265 - REPAIRS-EQUIPMENT 2,677 2,646 9,719 5,470 2,340 5,663 5,663 5,663 5,663
6266 - REPAIRS-BUILDING 8,885 935 16,449 6,750 1,326 8,060 8,060 8,060 8,060
6269 - REPAIRS-OTHER 5,720 0 1,438 2,000 850 3,000 3,000 3,000 3,000
6260 - REPAIRS AND MAINTENA 17,282 3,581 27,606 14,220 4,516 16,723 16,723 16,723 16,723
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 0 32 165 100 6 100 100 100 100
6277 - MILEAGE/AUTO ALLOWANCE 0 0 42 20 32 50 50 50 50
6280 - DUES & SUBSCRIPTIONS 349 363 369 485 25 485 485 485 485
6281 - UNIFORM/CLOTHING ALLOWANCE 180 293 123 300 0 300 300 300 300
6270 - TRNG/TRAVL/DUES/UNIF 529 688 699 905 63 935 935 935 935
6200 - TOTAL OPERATING COSTS 44,812 35,011 57,811 46,860 19,564 51,968 51,968 51,968 51,968
6310 - RENTAL EXPENSE 2,328 1,727 1,283 3,400 -1,003 3,400 3,400 3,800 3,800
311
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
LIQUOR STORE #3
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6311 - INSURANCE-PROPERTY/LIABILITY 24,696 25,935 23,835 23,900 11,950 23,950 23,950 24,600 24,600
6333 - GENERAL-CASH DISCOUNTS -28 -25 -25 -16
6351 - VISA/BANK CHARGES 39,038 42,808 44,488 53,200 29,699 50,000 50,000 50,000 50,000
6399 - OTHER CHARGES 0 0 74 0
6301 - OTHER EXPENDITURES 66,034 70,444 69,654 80,500 40,630 77,350 77,350 78,400 78,400
6300 - TOTAL OTHER EXPENDITURES 66,034 70,444 69,654 80,500 40,630 77,350 77,350 78,400 78,400
6401 - EXPENDITURES 0 0 0 0 0
6400 - TOTAL EXPENDITURES 0 0 0 0 0
6510 - LIQUOR 566,383 609,104 650,232 2,560,260 287,661 2,722,850 2,722,850 2,859,170 2,859,170
6520 - WINE 559,971 590,779 610,948 0 265,083
6530 - BEER 841,962 922,201 1,007,840 0 430,336
6540 - TAXABLE MISC FOR RESALE 25,767 31,359 36,103 0 11,842
6545 - NON-TAXABLE MISC FOR RESALE 19,326 21,722 24,376 0 10,984
6550 - FREIGHT ON RESALE MDSE 14,585 15,658 17,046 0 6,625
6501 - TAXABLE/NON-TAXABLE MISC RESAL 2,027,995 2,190,822 2,346,544 2,560,260 1,012,531 2,722,850 2,722,850 2,859,170 2,859,170
6500 - TOTAL EXPENDITURES 2,027,995 2,190,822 2,346,544 2,560,260 1,012,531 2,722,850 2,722,850 2,859,170 2,859,170
6610 - DEPRECIATION 98,183 100,270 100,270 99,500 46,790 104,000 104,000 106,000 106,000
6601 - TOTAL DEPRECIATION 98,183 100,270 100,270 99,500 46,790 104,000 104,000 106,000 106,000
6600 - TOTAL DEPRECIATION 98,183 100,270 100,270 99,500 46,790 104,000 104,000 106,000 106,000
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 0 0 0 31,669 15,000 15,000
6701 - TOTAL CAPITAL OUTLAY 0 0 0 0 31,669 15,000 15,000
6700 - TOTAL CAPITAL OUTLAY 0 0 0 0 31,669 15,000 15,000
6910 - BOND PRINCIPAL 0 0 0
6901 - TOTAL DEBT SERVICE 0 0 0
6900 - TOTAL DEBT SERVICE 0 0 0
7015 - DEBT SERVICE-INTEREST 0 0 0 0 0 0 0
7001 - TOTAL INTEREST AND FISCAL FEES 0 0 0 0 0 0 0
7000 - TOTAL INTEREST AND FISCAL FEES 0 0 0 0 0 0 0
2,537,337 2,719,438 2,892,045 3,128,475 1,294,436 3,303,598 3,303,598 3,443,243 3,443,243
312
Notes:
313
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 59: LIQUOR STORE NO 3 - 5080 & 5095
COMPANY 5000: LIQUOR FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
Total Sales - Store # 3 3,163,000 3,606,000 3,653,000 3,835,000 3,835,000 4,027,000 4,027,000
6510/6550 COST OF GOODS SOLD 2,264,710 2,560,260 2,593,630 2,722,850 2,722,850 2,859,170 2,859,170
Gross Margin 898,290 1,045,740 1,059,370 1,112,150 1,112,150 1,167,830 1,167,830
6110 SALARIES
Regular Employees 144,550 151,170 151,170 137,635 137,635 145,660 145,660
6111 Salary-Parttime 87,435 - - 107,920 107,920
6112 Salary-Seasonal Temp 100,345 100,345 104,750 104,750 - -
6113 Overtime - Reg 1,500 1,500 1,500 1,500 1,500 1,500 1,500
6114 Overtime - Parttime 3,200 3,200 3,200 3,200 3,200 3,200 3,200
6123 Salaries - Other 7,350 4,535 4,535 6,110 6,110 5,655 5,655
6138 Medicare 3,540 3,665 3,665 3,670 3,670 3,825 3,825
6139 FICA 15,130 15,670 15,670 15,700 15,700 16,365 16,365
6141 Pension - PERA 18,300 18,845 18,845 18,990 18,990 19,795 19,795
6142 Workers Compensation 10,685 11,400 11,400 10,155 10,155 11,115 11,115
6144 Long-term Disability Insurance 410 425 425 410 410 425 425
6145 Hospital & Life Insurance 28,800 30,600 30,600 30,310 30,310 32,245 32,245
Position Changes
Total 320,900 341,355 341,355 332,430 332,430 347,705 347,705
6210 OFFICE SUPPLIES
Miscellaneous 800 400 400 400 400 400 400
Total 800 400 400 400 400 400 400
6211 SMALL TOOL & EQUIPMENT
Misc. Expenses 600 600 600 600 600 600 600
Vacuum / Cooler parts 500 300 300 300 300 300 300
Computer / Register Systems 800 600 300 300 300 300 300
Total 1,900 1,500 1,200 1,200 1,200 1,200 1,200
6229 GENERAL SUPPLIES
Bags, Cleaning Supplies, etc 5,500 5,000 5,000 5,000 5,000 5,000 5,000
Signage 500 500 500 500 500 500 500
Total 6,000 5,500 5,500 5,500 5,500 5,500 5,500
6238 POSTAGE/UPS/FEDEX
50 50 50 50 50 50 50
Total 50 50 50 50 50 50 50
6240 C. SERVICE/GARBAGE REMOVAL
Rubbish Removal 800 800 750 750 750 750 750
Carpet Cleaning 325 325 450 450 450 450 450
Rug Service 450 450 350 350 350 350 350
Window Washing 150 150 150 150 150 150 150
Total 1,725 1,725 1,700 1,700 1,700 1,700 1,700
6249 OTHER CONTRACTUAL SERVICES
Alarm Monitoring 260 260 260 260 260 260 260
Misc 100 100 100 100 100 100 100
Music 430 200 200 200 200 200 200
Mowing 2,150 2,300 2,300 2,300 2,300 2,300 2,300
Total 2,940 2,860 2,860 2,860 2,860 2,860 2,860
6255 UTILITIES - ELECTRIC
19,000 19,200 22,000 22,000 22,000 22,000 22,000
Total 19,000 19,200 22,000 22,000 22,000 22,000 22,000
6257 UTILITIES - OTHER
Water / Irrigation & Sewer 800 800 600 600 600 600 600
Total 800 800 600 600 600 600 600
6265 REPAIRS - EQUIPMENT
Copier Maint. Agreement 350 350 350 350 350 350 350
Cash Register Maint Agreement - 1,500 1,500 1,500 1,500 1,500 1,500
Payment Terminals Maint. Agreement 515 513 513 513 513 513 513
Microsoft POS License Fee 1,065 1,107 1,200 1,200 1,200 1,200 1,200
Computer / Register Systems 500 500 2,837 500 500 500 500
Alarm Repairs 500 500 500 500 500 500 500
HVAC Maintenance (filters)400 500 500 500 500 500
Batteries for Floor machine 600 600 600 600 600 600 600
Total 3,530 5,470 8,000 5,663 5,663 5,663 5,663
314
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 59: LIQUOR STORE NO 3 - 5080 & 5095
COMPANY 5000: LIQUOR FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6266 REPAIRS - BUILDINGS
Heat Pumps, Compressor, Cooler etc.1,000 5,000 6,000 6,000 6,000 6,000 6,000
Irrigation Maintenance 400 400 500 500 500 500 500
Landscape Maintenance 1,000 1,000 1,200 1,200 1,200 1,200 1,200
Annual Fire Sprkl test 190 200 210 210 210 210 210
Annual Irrigation valve test 150 150 150 150 150 150 150
Total 2,740 6,750 8,060 8,060 8,060 8,060 8,060
6269 REPAIRS - OTHER
Store Exterior, Paint or Repairs 2,000 1,000 1,000 1,000 1,000 1,000 1,000
Infiltation basin maintenance 1,000 1,000 2,000 2,000 2,000 2,000 2,000
Total 3,000 2,000 3,000 3,000 3,000 3,000 3,000
6275 SCHOOL/CONF/EXP - LOCAL
Seminars/Training 100 100 100 100 100 100 100
Total 100 100 100 100 100 100 100
6277 MILEAGE ALLOWANCE
20 20 40 50 50 50 50
Total 20 20 40 50 50 50 50
6280 DUES & SUBSCRIPTIONS
Retailers ID Card (Buyers Card)20 20 20 20 20 20 20
ID Checking Guide 25 25 25 25 25 25 25
Miscellaneous Subscriptions 100 100 100 100 100 100 100
Chamber Dues 340 340 340 340 340 340 340
Total 485 485 485 485 485 485 485
6281 UNIFORM/CLOTHING ALLOWANCE
300 300 300 300 300 300 300
Total 300 300 300 300 300 300 300
6310 Rental
Copier Lease 400 400 400
Cobblestone Maintenance Agreement 3,400 3,400 3,400 3,400 3,400 3,400 3,400
Total 3,400 3,400 3,800 3,400 3,400 3,800 3,800
6311 INSURANCE
Dram Shop 5,700 6,520 6,520 4,000 4,000 4,100 4,100
Prop Ins 18,135 17,380 17,380 19,950 19,950 20,500 20,500
Total 23,835 23,900 23,900 23,950 23,950 24,600 24,600
6351 VISA/BANK CHARGES
45,000 53,200 50,000 50,000 50,000 50,000 50,000
45,000 53,200 50,000 50,000 50,000 50,000 50,000
6610 DEPRECIATION
105,500 99,500 104,000 104,000 104,000 106,000 106,000
Total 105,500 99,500 104,000 104,000 104,000 106,000 106,000
6740 CAPITAL OUTLAY - OTHER ITEMS
2 - 3 Door Coolers 15,000 15,000
Exterior marquee / digital billboard 75,000
Total 75,000 - - 15,000 15,000 - -
7015 DEBT SERVICE INTEREST
22,600 - - -
22,600 - - - - - -
6910 DEBT SERVICE PRINCIPAL
240,000 -
240,000 - - - - - -
Total Net of Personnel 558,725 227,160 235,995 248,318 248,318 236,368 236,368
TOTAL EXPENSES 879,625$ 568,515$ 577,350$ 580,748$ 580,748$ 584,073$ 584,073$
315
Notes:
316
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
5100 61-Valleywood Golf
Course
5105 Golf Operations
DESCRIPTION OF ACTIVITY
Valleywood offers a wide variety of golf opportunities to the public. Our mission is to
offer a high quality golf experience at a competitive rate to the general public while
providing opportunities to residents of Apple Valley at a discounted price. We need to
work on maximizing revenue during the peak demand times and provide the value golf
to our patrons during off peak times. This will enable us to maximize revenues while still
providing a great value to our resident players and our patrons.
Valleywood is a true multi-use facility. In addition to golf activities and banquets, the
course plays host to the Eastview and Apple Valley High School golf teams, District 196
Nordic Ski Team, cross country running races, Apple Valley Wine Club, and a variety of
other Recreation Department programs.
With the addition of our Working Foreman, Ryan Browning, in 2017 course conditions
have continued to improve. We are also re-evaluating our equipment plans with Ryan.
As a result we are upgrading some of our larger equipment and looking to add some
smaller pieces to allow us to reduce the contracting of such things as greens aeration by
purchasing our own aerators and replacing a couple of our Workmen with lighter duty,
less expensive utility vehicles. This tough winter has caused us to re-evaluate purchases
and make additional seeders and aeration equipment a priority. This will greatly
improve our ability to recover from the massive winter kill when we experience it.
Valleywood entered into an operational partnership with the Roasted Pear restaurant in
April of 2018 with them handling all food and beverage operations and Valleywood staff
handling all golf operations and building rental responsibilities. Most likely revenues
derived from building rentals and F&B commissions will be offset by needed upgrades in
the clubhouse operation. As commission and rental revenues continue to grow
clubhouse capital outlay should decrease. Hopefully within a couple of years the F&B
commission and building rental revenues will offset virtually all of the operational costs
of the clubhouse. A financial summary of the overall Valleywood Operation is presented
here and for more detail see the following pages.
The winter of 2018-2019 was brutal for Minnesota Golf courses. Valleywood survived
better than most and had the greens come through in great shape. The over 25 major
irrigation breaks demonstrated once again the costs of having a 43 year old irrigation
system. The replacement of the irrigation system will be a major cost. However, we are
spending more and more money on repairs each year and are leaking out millions of
gallons of water through our extremely outdated system. We are also deeply
concerned about the possibility of a catastrophic irrigation failure that would require us
to hand water greens to keep them alive and hope for the best for the rest of the
property.
317
Summary Budget
Department 61 - VALLEYWOOD GOLF (Total Operations)
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Golf Revenue 1,011,281$ 912,499$ 825,120$ 1,073,000$ 1,073,000$ 1,124,000$ 1,154,000$
Food & Beverage Revenue 343,365 267,591 37,714 366,000 60,000 80,000 95,000
Total Revenue 1,354,646 1,180,090 862,834 1,439,000 1,133,000 1,204,000 1,249,000
Expenditures:
Salaries & Wages 702,013 675,863 525,867 688,625 576,355 585,980 602,135
Emp. Benefits 185,956 167,195 117,327 151,250 148,445 155,545 155,565
Supplies 210,178 152,939 107,455 149,000 133,500 133,500 121,200
Contractual Serv.73,650 77,339 66,392 108,750 80,250 52,200 70,500
Utilities 52,972 47,581 48,174 58,000 54,500 54,500 50,000
Repairs & Maint.21,480 20,114 24,115 21,000 21,500 21,500 16,500
Training/Travel/Dues 7,380 9,503 5,408 8,700 8,650 7,250 14,700
Insurance & Other Exp.70,019 62,846 59,858 76,500 73,890 51,850 49,150
Items for Resale 215,213 182,099 70,973 235,200 57,000 57,000 59,000
Total Operating Expense 1,538,861 1,395,479 1,025,569 1,497,025 1,154,090 1,119,325 1,138,750
Operating Income(loss) Before
Depreciation (184,215) (215,389) (162,735) (58,025) (21,090) 84,675 110,250
Depreciation:(174,171) (183,693) (192,782) (133,000) (177,500) (179,000) (179,000)
Debt Service Interest (13,695) (15,805) (16,277) (10,650) (9,775) (8,950) (8,950)
Net Other Income / expense 1,791 118 1,745 - - - -
Gain on Sale of Assets - 50,682 - - - - -
Net Income (Loss)(370,290) (364,087) (370,049) (201,675) (208,365) (103,275) (77,700)
Beginning Net Position 1,257,761 887,471 523,384 523,384 523,384 315,019 211,744
Change in Accounting Principle - - (1,692) - - - -
Ending Net Position 887,471 523,384 151,643 321,709 315,019 211,744 134,044
SERVICE CATEGORIES
1 Golf Management Operations
The management team coordinates, promotes, schedules and oversees all
Valleywood activities. It is essential to the overall success of this enterprise
operation that the city actively participates in its management.
The operation and long range planning for the golf operation requires a high
degree of coordination with a variety of city departments. Management’s
challenge is to provide open access to a number of community groups and a
favorable season pass and patron card system for the residents of Apple Valley
while promoting outside events and banquet rentals to sustain the operations
profitability.
Golf Management Operations – Objectives for 2020/2021
•Maximize golf revenues during peak demand times while still offering economical
pricing at off peak times.
•Develop and implement coordinated social media plan.
•Grow rental opportunities, in coordination with the Roasted Pear, at the facility in
order to maximize revenues with minimal variable staff costs for these rentals.
•Increase rounds through continued targeted marketing, superior service and
excellent course conditions.
•Outreach and development of programs to entice additional players and outings
members in accordance with our growth of the game commitment.
318
Golf Management Operations – Objectives for 2021
•Maximize golf revenues during peak demand times while still offering economical
pricing at off peak times.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual
2016
Actual
2017
Actual
2018
Projected
2019
Projected
2020
Projected
2021
# Rounds 32,435 30,653 27,616 33,000 34,000 34,000
Golf Events-40 to 60 players 34 35 35 35 35 40
Golf Events 60+ Players
Golf Events 100+ Players
11
5
15
5
14
4
15
5
15
5
15
10
Banquet Private (weddings, etc.) 26 22 24 32 40 40
Banquet- Corporate (meetings, etc.) 11 15 14 15 15 18
Banquet Non-Profits (DCTC,Schools) 4 8 8 8 8 10
Banquet Club Events (league dinners) 11 12 12 12 12 12
Banquet – Public Events (Liquor
events, concerts)
63 5 6 10 10 10
Regular Status Personnel
Schedule –FTE’s
Actual Actual Actual Proposed Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Golf Course Manager 1 1 1 1 1 1
Food & Beverage Coordinator .5 .5 - - - -
Division Specialist - - - 1 1 1
Maintenance Foreman 2 2 2 2 2 2
Temporary Status – PT Hours
Personnel Schedule
Actual Actual Actual Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Golf Course Maintenance:
Seasonal Maintenance II -0-60 -0-2,500 500 500
Seasonal Maintenance I 6,455 9,120 6,650 7,000 6,500 6,500
6,455 9,210 6,650 9,500 7,000 7,000
Golf Operations:
Golf Supervisors & Leads 2,430 3,624 1,308 2,200 1,500 1,500
Golf Attendants (pro shop) 3,694 2,765 3,867 3,700 4,000 4,000
Golf Attendants (outside) 4,139 4,389 3,881 4,300 3,500 3,500
Golf Clubhouse Maintenance 4,781 1,078 2,205 -2,000 2,000
Golf Clerical Assistant -0-1,002 970 -1,000 1,000
15,044 12,858 12,231 10,200 12,000 12,000
Food & Beverage :
Food & Bev. Supervisor 1,613 3,166 1,650 1,500 - -
Food & Beverage Lead 1,872 1,458 -0-2,500 - -
Food & Bev – Cook 1,873 2,054 241 1,500 - -
Food & Bev. Attendants 3,166 3,108 137 500 500 500
Food & Beverage Banquets 1,108 537 9 - - -
9,632 10,323 2,037 6,000 500 500
Total 31,131 32,391 20,918 25,700 19,500 19,500
319
Summary Budget
Department 61 - VALLEYWOOD GOLF (Excluding Food & Beverage)
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Golf Revenue 1,011,281$ 912,499$ 825,120$ 1,073,000$ 1,073,000$ 1,124,000$ 1,154,000$
Total Revenue 1,011,281 912,499 825,120 1,073,000 1,073,000 1,124,000 1,154,000
Expenditures:
Salaries & Wages 580,648 536,573 516,285 530,135 539,450 554,975 569,550
Emp. Benefits 170,846 147,614 115,814 129,450 142,365 150,860 150,600
Supplies 200,117 145,697 106,400 141,500 133,500 133,500 121,200
Contractual Serv.60,299 65,555 60,048 95,250 72,250 42,200 60,500
Utilities 52,972 47,581 48,174 58,000 54,500 54,500 50,000
Repairs & Maint.20,554 18,757 20,234 20,000 20,500 20,500 15,500
Training/Travel/Dues 6,175 8,633 5,408 8,500 8,650 7,250 14,700
Insurance & Other Exp.68,403 61,728 58,867 75,500 73,890 51,850 49,150
Items for Resale 86,098 61,310 58,862 78,200 57,000 57,000 59,000
Capital Outlay (non-capitalized)- - - - - - -
Total Operating Expense 1,246,112 1,093,448 990,092 1,136,535 1,102,105 1,072,635 1,090,200
Operating Income(loss) Before
Depreciation (234,831) (180,949) (164,972) (63,535) (29,105) 51,365 63,800
2020 CAPITAL OUTLAY
Range Equipment (washer etc.) $ 10,000
$ 10,000
2021 CAPITAL OUTLAY
Range Equipment (picker etc.) $ 25,000
$ 25,000
320
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
5100 61-Valleywood Golf
Course
5150 Golf Course
Maintenance
2 Golf Course Maintenance
The Golf Maintenance division provides the beautification of the 190 acre
Valleywood Golf Course as well as the building and clubhouse grounds. The
Golf Maintenance division maintains the playability and health of the golf course
through daily greens mowing, bi-weekly fairway and rough mowing and the
ongoing upkeep and maintenance of the irrigation system and all equipment
needs for the golf course. We are concerned about the rapidly aging irrigation
system and are currently taking steps to get a replacement plan and cost
estimate in place for future replacement of the system.
The overall success of the golf operation as a business unit is extremely
dependent on the golf course conditions. While the management team can do
things through marketing and promotion to attract players, it is mostly the overall
course conditions and playability that will bring customers back and turn them
into regular, loyal Valleywood Patrons. We continue to evolve our equipment
replacement plan to reflect modern maintenance practices. Equipment needs
evolve as the condition of the golf course improves.
Golf Course Maintenance – Objectives for 2020/2021
•Continue to evaluate our equipment plan to reflect modern standards of
maintenance and work to control equipment repair costs through the
continued purchase of newer equipment.
•Finalize irrigation replacement plan.
•Development of a plan for greens maintenance and watering in case of
catastrophic irrigation failure.
•Complete upgrade of outdoor rental area for events and weddings.
•Continue to develop methods for proper clubhouse and surrounding grounds
maintenance.
•Institute newer turf grass management methods and current standards and
best practices for chemical and fertilizer applications.
•Organize seasonal staff in order to maintain property to high standards in
anticipation of major irrigation replacement project.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Adopted Proposed Proposed
Item 2016 2017 2018 2019 2020 2021
Fertilizer 24,676 14,736 22,315 20,000 15,000 18,000
Chemicals 30,460 33,448 13,326 21,000 25,000 22,000
Equipment Parts 40,679 48,900 18,921 33,000 30,000 25,000
Equipment repairs 9,139 17,373 12,851 20,000 20,000 11,000
Small Tools 10,580 7,148 3,652 6,000 6,000 6,000
Fuel 11,135 9,871 15,643 12,000 12,000 13,000
321
Regular Status
Personnel Schedule –FTE’s
Actual
2016
Actual
2017
Actual
2018
Adopted
2019
Proposed
2020
Proposed
2021
Position Title
Golf Course Maintenance
Maintenance Foreman 2.0 2.0 2.0 2.0 2.0 2.0
Temporary Status – PT Hours
Personnel Schedule –(Part-Time Hours)
Actual Actual Actual Proposed Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Golf Course Maintenance:
Seasonal Maintenance II -0-60 -0-2,500hrs 2,500hrs 2,500hrs
Seasonal Maintenance I 6,455 9,120 6,650 7,000hrs 7,000hrs 7,000hrs
Maintenance
2020 CAPITAL OUTLAY
Seeder $ 20,000
Aerway Aerator $ 15,000
Greens Roller $ 15,000
Utility vehicles (2) $ 25,000
$ 75,000
2021 CAPITAL OUTLAY
Replace Irrigation System $ 1,200,000
$ 1,200,000
2021 ALTERNATE CAPITAL OUTLAY
(These items would not be purchased in 2021 if the irrigation system is replaced in 2021)
Toro Outcross (w/ cab & loader) $ 95,000
Replace Spreader $ 15,000
Range equipment $ 25,000
$ 150,000
322
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
Golf Operations
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 289,461 252,085 231,699 257,900 113,136 264,295 264,295 278,170 278,170
6112 - SALARY-SEASONAL TEMP 273,428 285,294 272,316 264,000 118,559 263,660 263,660 267,670 267,670
6113 - OVERTIME-REGULAR EMPLOYEES 8,360 14,258 13,473 6,000 2,640 15,000 15,000 15,000 15,000
6114 - OVERTIME PART-TIME EMPLOYEES 0 0 0
6118 - VACATION PAY 7,318 -14,417 1,962 0
6121 - INSURANCE CASH BENEFIT 0 780 720 0
6122 - COMP REQUEST -190 -5,752 -5,670 -1,484
6123 - SALARY-OTHER 0 0 0 11,550 0 12,020 12,020 8,710 8,710
6124 - OVERTIME-SEASONAL TEMP 2,270 4,325 849 372
6105 - SALARIES AND WAGES 580,648 536,573 515,349 539,450 233,223 554,975 554,975 569,550 569,550
6138 - MEDICARE 8,115 7,653 7,360 7,820 3,288 8,050 8,050 8,260 8,260
6139 - FICA 34,697 32,723 31,469 33,445 14,058 34,410 34,410 35,310 35,310
6141 - PENSIONS-PERA 28,315 28,077 25,678 29,960 12,643 28,375 28,375 30,075 30,075
6142 - WORKERS COMPENSATION 12,946 10,160 10,953 10,520 3,939 14,235 14,235 7,195 7,195
6143 - UNEMPLOYMENT COMPENSATION 0 23 0 0 0
6144 - LONG-TERM DISABILITY INSURANCE 765 525 465 740 206 800 800 800 800
6145 - MEDICAL INSURANCE 51,851 49,794 44,675 59,880 21,409 64,990 64,990 68,960 68,960
6146 - DENTAL INSURANCE 4,564 3,980 2,986 1,298
6147 - LIFE INSURANCE-BASIC 24 22 19 8
6148 - LIFE INSURANCE-SUPP/DEPEND 7 296 0 0
6150 - PENSION EXPENSE-GASB 68 29,562 19,012 -2,881 0
6170 - EMPLOYEE PAID PREMIUMS -4,652 -4,909 -2,977
6125 - EMPLOYEE BENEFITS 170,846 147,614 115,814 142,365 53,874 150,860 150,860 150,600 150,600
6100 - TOTAL PERSONNEL SERVICES 751,494 684,186 631,164 681,815 287,097 705,835 705,835 720,150 720,150
6210 - OFFICE SUPPLIES 1,621 1,537 1,034 1,500 323 1,500 1,500 1,200 1,200
6211 - SMALL TOOLS & EQUIPMENT 6,601 6,183 3,652 6,000 1,364 6,000 6,000 6,000 6,000
6212 - MOTOR FUELS/OILS 11,134 9,871 15,643 10,000 1,149 10,000 10,000 13,000 13,000
6213 - FERTILIZER 24,676 14,736 22,315 15,000 5,174 15,000 15,000 18,000 18,000
6214 - CHEMICALS 30,462 33,448 13,326 25,000 32,982 25,000 25,000 22,000 22,000
6215 - EQUIPMENT-PARTS 40,678 48,900 18,921 30,000 4,516 30,000 30,000 25,000 25,000
6216 - VEHICLES-TIRES/BATTERIES 2,537 113 327 1,000 0 1,000 1,000 1,000 1,000
6229 - GENERAL SUPPLIES 82,407 30,909 31,182 45,000 17,611 45,000 45,000 35,000 35,000
6205 - SUPPLIES 200,117 145,697 106,400 133,500 63,119 133,500 133,500 121,200 121,200
6235 - CONSULTANT SERVICES 71 341 41 25,250 93 200 200
6237 - TELEPHONE/PAGERS 15,075 15,333 14,752 10,000 5,976 5,000 5,000 15,000 15,000
6238 - POSTAGE/UPS/FEDEX 12 0 0 0
6239 - PRINTING 7,981 7,571 7,760 7,000 4,253 7,000 7,000 7,500 7,500
6240 - CLEANING SERVICE/GARBAGE 7,699 10,028 8,812 8,000 3,277 8,000 8,000 8,000 8,000
6249 - OTHER CONTRACTUAL SERVICES 29,462 32,281 28,683 22,000 14,871 22,000 22,000 30,000 30,000
6230 - CONTRACTUAL SERVICES 60,299 65,555 60,048 72,250 28,471 42,200 42,200 60,500 60,500
6255 - UTILITIES-ELECTRIC 39,647 34,877 33,170 40,000 8,735 40,000 40,000 35,000 35,000
6256 - UTILITIES-NATURAL GAS 9,562 9,029 7,939 10,000 4,652 10,000 10,000 10,000 10,000
6257 - UTILITIES-PROPANE/WATER/SEWER 3,763 3,676 7,065 4,500 475 4,500 4,500 5,000 5,000
6250 - UTILITIES 52,972 47,581 48,174 54,500 13,862 54,500 54,500 50,000 50,000
6265 - REPAIRS-EQUIPMENT 8,215 16,016 9,271 15,000 1,869 15,000 15,000 10,000 10,000
6266 - REPAIRS-BUILDING 12,339 2,549 7,861 5,000 5,669 5,000 5,000 5,000 5,000
6269 - REPAIRS-OTHER 0 192 3,101 500 0 500 500 500 500
6260 - REPAIRS AND MAINTENA 20,554 18,757 20,234 20,500 7,537 20,500 20,500 15,500 15,500
323
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
Golf Operations
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 982 626 254 1,000 207 1,000 1,000 1,000 1,000
6276 - SCHOOLS/CONFERENCES/EXP OTHER 0 1,318 198 1,400 1,481 0 0 1,500 1,500
6277 - MILEAGE/AUTO ALLOWANCE 906 689 689 1,000 306 1,000 1,000 1,000 1,000
6278 - SUBSISTENCE ALLOWANCE 0 200 0 250 200 250 250 200 200
6280 - DUES & SUBSCRIPTIONS 2,031 2,337 3,108 2,500 1,581 2,500 2,500 3,000 3,000
6281 - UNIFORM/CLOTHING ALLOWANCE 2,256 3,463 1,159 2,500 569 2,500 2,500 8,000 8,000
6270 - TRNG/TRAVL/DUES/UNIF 6,175 8,633 5,408 8,650 4,344 7,250 7,250 14,700 14,700
6200 - TOTAL OPERATING COSTS 340,116 286,222 240,265 289,400 117,333 257,950 257,950 261,900 261,900
6310 - RENTAL EXPENSE 2,927 3,123 3,146 3,000 872 4,000 4,000 4,000 4,000
6311 - INSURANCE-PROPERTY/LIABILITY 35,700 36,000 36,000 36,000 18,000 18,700 18,700 19,000 19,000
6323 - INTEREST EXPENSE 0 0 0 11,390 0 8,150 8,150 8,150 8,150
6333 - GENERAL-CASH DISCOUNTS -88 -14 -18 0
6349 - LATE FEES/FINANCE CHARGES 0 0 0 0
6351 - VISA/BANK CHARGES 22,254 20,600 16,841 20,000 5,947 20,000 20,000 17,000 17,000
6399 - OTHER CHARGES 7,610 1,580 210 3,500 10 1,000 1,000 1,000 1,000
6301 - OTHER EXPENDITURES 68,403 61,289 56,180 73,890 24,829 51,850 51,850 49,150 49,150
6300 - TOTAL OTHER EXPENDITURES 68,403 61,289 56,180 73,890 24,829 51,850 51,850 49,150 49,150
6410 - GOLF-RENT POWER CARTS 2,734 3,220 1,850 3,000 0 3,000 3,000 3,000 3,000
6411 - GOLF-BAGS & UMBRELLAS 3,391 1,779 2,223 1,500 1,287 1,500 1,500 2,000 2,000
6412 - GOLF-BALLS 11,365 8,022 7,957 10,000 10,406 10,000 10,000 9,000 9,000
6413 - GOLF-CAPS/HATS/CLOTHING 31,313 11,748 13,298 12,000 15,292 12,000 12,000 12,000 12,000
6414 - GOLF-CLUBS 5,515 9,283 8,984 8,000 1,091 8,000 8,000 8,000 8,000
6415 - GOLF-GLOVES 6,478 5,265 1,664 6,000 1,023 6,000 6,000 5,000 5,000
6416 - GOLF-SHOES 8,885 6,441 4,348 4,000 3,318 4,000 4,000 2,000 2,000
6417 - GOLF-CIGARS 2,002 1,521 1,205 2,000 337 2,000 2,000 1,500 1,500
6418 - GOLF-PRO SHOP OTHER 7,655 5,287 5,711 7,000 6,213 7,000 7,000 5,000 5,000
6419 - GOLF-BEER 0 0 0 0 0
6420 - GOLF-FOOD 0 0 0 0 0
6421 - GOLF-NON ALCOHOLIC BEVERAGES 0 0 162 0 0
6422 - GOLF-KITCHEN SUPPLIES 0 0 0 0 0
6423 - GOLF-CASH DISCOUNT -910 -1,044 -654 -1,000 -431 -1,000 -1,000
6424 - GOLF FREIGHT ON RESALE MDSE 2,311 2,687 2,525 2,500 2,217 2,500 2,500 2,500 2,500
6426 - HANDICAP FEE 621 1,738 1,935 2,000 1,330 2,000 2,000 2,000 2,000
6427 - GOLF-RENTAL EQUIPMENT 0 0 1,031 0 1,000 1,000
6428 - GOLF LESSONS 4,740 5,364 6,624 0 6,000 6,000
6429 - GOLF-LIQUOR 0 0 0 0 0
6430 - GOLF-WINE 0 0 0 0 0
6401 - EXPENDITURES 86,099 61,310 58,862 57,000 42,084 57,000 57,000 59,000 59,000
6400 - TOTAL EXPENDITURES 86,099 61,310 58,862 57,000 42,084 57,000 57,000 59,000 59,000
6501 - TAXABLE/NON-TAXABLE MISC RESAL 0
6500 - TOTAL EXPENDITURES 0
6610 - DEPRECIATION 174,171 183,693 192,782 177,500 102,620 179,000 179,000 179,000 179,000
6601 - TOTAL DEPRECIATION 174,171 183,693 192,782 177,500 102,620 179,000 179,000 179,000 179,000
6600 - TOTAL DEPRECIATION 174,171 183,693 192,782 177,500 102,620 179,000 179,000 179,000 179,000
6720 - CAPITAL OUTLAY-FURNITURE & FIX 440 2,685 0
6730 - CAPITAL OUTLAY-TRANSPORTATION 0 0 0 130,000 0 75,000 75,000
6735 - CAPITAL OUTLAY-OTHER IMPROVEME 50,666 0 0 0 11,000 0 0 1,200,000 1,200,000
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER -50,666 0 0 0 0 10,000 10,000 25,000 25,000
324
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
Golf Operations
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6701 - TOTAL CAPITAL OUTLAY 0 440 2,685 130,000 11,000 85,000 85,000 1,225,000 1,225,000
6700 - TOTAL CAPITAL OUTLAY 0 440 2,685 130,000 11,000 85,000 85,000 1,225,000 1,225,000
6801 - TOTAL CONSTRUCTION COSTS 0 0 0 0
6800 - TOTAL CONSTRUCTION COSTS 0 0 0 0
7015 - DEBT SERVICE-INTEREST 1,184 4,018 5,657 9,247
7016 - INTERFUND LOAN-INTEREST 12,510 11,787 7,390 9,775 0 8,950 8,950 8,950 8,950
7001 - TOTAL INTEREST AND FISCAL FEES 13,695 15,805 13,047 9,775 9,247 8,950 8,950 8,950 8,950
7000 - TOTAL INTEREST AND FISCAL FEES 13,695 15,805 13,047 9,775 9,247 8,950 8,950 8,950 8,950
1,433,977 1,292,947 1,194,984 1,419,380 594,210 1,345,585 1,345,585 2,503,150 2,503,150
325
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 61: GOLF - 5105
COMPANY 5100: GOLF FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Regular Employees 247,465 257,900 257,900 264,295 264,295 278,170 278,170
6112 Salary-Seasonal Temp 264,000 264,000 264,000 263,660 263,660 267,670 267,670
6113 Overtime - Reg 6,000 6,000 6,000 15,000 15,000 15,000 15,000
6114 Overtime - Temp
6123 Salaries - Other 12,670 11,550 11,550 12,020 12,020 8,710 8,710
6138 Medicare 7,685 7,820 7,820 8,050 8,050 8,260 8,260
6139 FICA 32,870 33,445 33,445 34,410 34,410 35,310 35,310
6141 Pension - PERA 19,960 29,960 29,960 28,375 28,375 30,075 30,075
6142 Workers Compensation 10,520 10,520 10,520 14,235 14,235 7,195 7,195
6144 Long-term Disability Insurance 815 740 740 800 800 800 800
6145 Hospital & Life Insurance 57,600 59,880 59,880 64,990 64,990 68,960 68,960
Position Changes
Total 659,585 681,815 681,815 705,835 705,835 720,150 720,150
6210 OFFICE SUPPLIES
2,500 1,500 1,500 1,500 1,500 1,200 1,200
Total 2,500 1,500 1,500 1,500 1,500 1,200 1,200
6211 SMALL TOOL & EQUIPMENT
Miscellaneous 4,000 6,000 6,000 6,000 6,000 6,000 6,000
Total 4,000 6,000 6,000 6,000 6,000 6,000 6,000
6212 MOTOR FUELS/OILS
12,000 10,000 10,000 10,000 10,000 13,000 13,000
Total 12,000 10,000 10,000 10,000 10,000 13,000 13,000
6213 FERTILIZER
25,000 15,000 15,000 15,000 15,000 18,000 18,000
Total 25,000 15,000 15,000 15,000 15,000 18,000 18,000
6214 CHEMICALS
21,000 25,000 25,000 25,000 25,000 22,000 22,000
Total 21,000 25,000 25,000 25,000 25,000 22,000 22,000
6215 EQUIPMENT - PARTS
Mowers,Irrigation, Tractors 30,000 30,000 30,000 30,000 30,000 25,000 25,000
Total 30,000 30,000 30,000 30,000 30,000 25,000 25,000
6216 EQUIPMENT - TIRES/BATTERIES
1,000 1,000 1,000 1,000 1,000 1,000 1,000
Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000
6229 GENERAL SUPPLIES
Operations/Misc 46,000 45,000 45,000 45,000 45,000 35,000 35,000
Total 46,000 45,000 45,000 45,000 45,000 35,000 35,000
6235 CONSULTANT SERVICES
Irrigation Design Consultant - 25,000 25,000 - -
Supplemental staff training 250 250 250 200 200
Total 250 25,250 25,250 200 200 - -
6237 TELEPHONE/PAGERS
Clubhouse, Maintenance 15,000 10,000 10,000 5,000 5,000 15,000 15,000
Total 15,000 10,000 10,000 5,000 5,000 15,000 15,000
6239 PRINTING/PUBLISHING
Promotion Flyers 8,500 7,000 7,000 7,000 7,000 7,500 7,500
Total 8,500 7,000 7,000 7,000 7,000 7,500 7,500
6240 C. SERVICE/GARBAGE REMOVAL
Clubhouse, Maintenance 8,000 8,000 8,000 8,000
Total - - - 8,000 8,000 8,000 8,000
6249 OTHER CONTRACTUAL SERVICES
Mechanical contract 18,500 20,000 20,000 20,000 20,000 25,000 25,000
Culligan Water Coolers - mntc shop 2,000 2,000 2,000 2,000 2,000 5,000 5,000
Carts (capital lease- int. exp & depr exp)46,000 - - - -
Total 66,500 22,000 22,000 22,000 22,000 30,000 30,000
6255 UTILITIES - ELECTRIC
40,000 40,000 40,000 40,000 40,000 35,000 35,000
Total 40,000 40,000 40,000 40,000 40,000 35,000 35,000
6256 UTILITIES - NATURAL GAS
10,000 10,000 10,000 10,000 10,000 10,000 10,000
Total 10,000 10,000 10,000 10,000 10,000 10,000 10,000
326
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 61: GOLF - 5105
COMPANY 5100: GOLF FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6257 UTILITIES - PROPANE/WATER/SEWER
8,000 4,500 4,500 4,500 4,500 5,000 5,000
Total 8,000 4,500 4,500 4,500 4,500 5,000 5,000
6265 REPAIRS - EQUIPMENT
Winterize Sprinkler System 5,000 5,000 5,000 5,000 5,000 5,000 5,000
Rebuild Various Equip 8,000 10,000 10,000 10,000 10,000 5,000 5,000
Total 13,000 15,000 15,000 15,000 15,000 10,000 10,000
6266 REPAIRS - BUILDINGS
6,000 5,000 5,000 5,000 5,000 5,000 5,000
Total 6,000 5,000 5,000 5,000 5,000 5,000 5,000
6269 REPAIRS - OTHER
1,000 500 500 500 500 500 500
Total 1,000 500 500 500 500 500 500
6275 SCHOOL/CONF/EXP - LOCAL
Maintenance Certification 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000
6276 SCHOOL/CONF/EXP - OTHER
National Conference - 1,400 1,400 - - 1,500 1,500
Total - 1,400 1,400 - - 1,500 1,500
6277 MILEAGE ALLOWANCE
2,000 1,000 1,000 1,000 1,000 1,000 1,000
Total 2,000 1,000 1,000 1,000 1,000 1,000 1,000
6278 SUBSISTENCE
- 250 250 250 250 200 200
Total - 250 250 250 250 200 200
6280 DUES & SUBSCRIPTIONS
MGA/PGA 3,000 2,500 2,500 2,500 2,500 3,000 3,000
Total 3,000 2,500 2,500 2,500 2,500 3,000 3,000
6281 UNIFORM/CLOTHING ALLOWANCE
2,500 2,500 2,500 2,500 2,500 8,000 8,000
Total 2,500 2,500 2,500 2,500 2,500 8,000 8,000
6310 RENTAL EXPENSE
Chemical Toilets 3,000 3,000 3,000 3,000 3,000 3,000 3,000
Small Equipment 1,000 - - 1,000 1,000 1,000 1,000
Total 4,000 3,000 3,000 4,000 4,000 4,000 4,000
6311 INSURANCE
36,000 36,000 36,000 18,700 18,700 19,000 19,000
Total 36,000 36,000 36,000 18,700 18,700 19,000 19,000
6399 OTHER CHARGES
Golf Lessons 2,200 - - - -
Teemaster 7,500 2,500 2,500 - -
Building Reservation Software 800 1,000 1,000 1,000 1,000 1,000 1,000
Total 10,500 3,500 3,500 1,000 1,000 1,000 1,000
6610 DEPRECIATION
Equipment 37,000 36,000 36,000 37,500 37,500 37,500 37,500
Carts 45,000 45,000 45,000 45,000 45,000 45,000
Building & Sewer Extension 96,000 96,500 96,500 96,500 96,500 96,500 96,500
Total 133,000 177,500 177,500 179,000 179,000 179,000 179,000
7016 INTERFUND LOAN INTEREST
Sewer Extension 3,230 2,585 2,585 1,945 1,945 1,945 1,945
Club House 6,980 6,805 6,805 6,650 6,650 6,650 6,650
Parking Lot 440 385 385 355 355 355 355
Mowers - - -
Total 10,650 9,775 9,775 8,950 8,950 8,950 8,950
2715 PRINCIPAL PORTION OF CAPITAL LEASE
Cart Lease - 40,105 40,105 41,850 41,850 41,850 41,850
TCF Equipment Lease 32,536 32,536 34,183 34,183 34,183 34,183
Lease Payoff - - - 55,000 55,000 55,000 55,000
- 72,641 72,641 131,033 131,033 131,033 131,033
6323 INTEREST ON CAPITAL LEASE
Carts - 11,390 11,390 8,150 8,150 8,150 8,150
Total - 11,390 11,390 8,150 8,150 8,150 8,150
6730 CAPITAL OUTLAY - VEHICLES
Replace Large Mower 65,000 65,000 65,000 - -
Replace Greensmower 40,000 40,000 40,000 - -
Replace - (2) Workmen 50,000 - - - -
Seeder 20,000 20,000
Aerway Aerator 15,000 15,000
Greens Roller - - - 15,000 15,000
Utility vehicles (2)- 25,000 25,000 - -
Aerator 25,000 25,000
Total 155,000 130,000 130,000 75,000 75,000 - -
327
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 61: GOLF - 5105
COMPANY 5100: GOLF FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6735 CAPITAL OUTLAY - OTHER IMP
Irrigation System 1,200,000 1,200,000
Total - - - - - 1,200,000 1,200,000
6740 CAPITAL OUTLAY - OTHER ITEMS
Range equipment - - - 10,000 10,000 25,000 25,000
Total - - - 10,000 10,000 25,000 25,000
6351 VISABANK CHARGES 25,000 20,000 20,000 20,000 20,000 17,000 17,000
6410 POWER CARTS RENTAL 2,500 3,000 3,000 3,000 3,000 3,000 3,000
6411 GOLF-BAGS & UMBRELLAS 2,500 1,500 1,500 1,500 1,500 2,000 2,000
6412 BALLS 14,000 10,000 10,000 10,000 10,000 9,000 9,000
6413 CAPS/HATS/CLOTHING 25,000 12,000 12,000 12,000 12,000 12,000 12,000
6414 CLUBS 6,000 8,000 8,000 8,000 8,000 8,000 8,000
6415 GLOVES 6,000 6,000 6,000 6,000 6,000 5,000 5,000
6416 SHOES 4,000 4,000 4,000 4,000 4,000 2,000 2,000
6417 CIGARS 2,500 2,000 2,000 2,000 2,000 1,500 1,500
6418 PRO SHOP-OTHER 12,000 7,000 7,000 7,000 7,000 5,000 5,000
6423 CASH DISCOUNT (1,000) (1,000) (1,000) (1,000) (1,000)
6424 FREIGHT ON RESALE MDSE 3,500 2,500 2,500 2,500 2,500 2,500 2,500
6426 HANDICAP FEE 1,200 2,000 2,000 2,000 2,000 2,000 2,000
6427 GOLF-RENTAL EQUIPMENT 1,000 1,000
6428 GOLF LESSONS 6,000 6,000
Total 103,200 77,000 77,000 77,000 77,000 76,000 76,000
Total Net of Personnel 770,600 802,206 802,206 770,783 770,783 1,914,033 1,914,033
TOTAL EXPENSES 1,430,185$ 1,484,021$ 1,484,021$ 1,476,618$ 1,476,618$ 2,634,183$ 2,634,183$
Less: Principal Portion of Capital Lease In - (72,641) (72,641) (131,033) (131,033) (131,033) (131,033)
1,430,185 1,411,380 1,411,380 1,345,585 1,345,585 2,503,150 2,503,150
328
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
5100 61-Valleywood Golf
Course
5120 Valleywood
Food & Beverage – With
Outside Vendor
1 Valleywood Food & Beverage
Daily Food and Beverage operations at Valleywood; including clubhouse bar and
grill, tournament menus, banquet and rental events and on course beverage cart
operations. This area of the operation has been contracted out to The Roasted
Pear Restaurants and Catering.
It continues to be our responsibility to attract building rentals and revenue
opportunities for the Roasted Pear. Through the rental fees and commissions on
food sales we should see steadily increasing revenue with minimal increases in
variable hour staff costs. Not only does our contractually agreed to commission
percentage rise over the next couple of years but so will our rental fees and
overall F&B revenues (of which our percentage is derived) should as well.
Valleywood Food & Beverage – Objectives for2020 and 2021
•Continue to focus on growing rental opportunities in both golf outings and
private party and event rentals.
•Develop better systems and consistency of cleaning of the public areas most
likely through a contractual agreement with a cleaning company.
•Work with the Roasted Pear to continue to refine golf outing menus in order
to simplify the experience for the guests and outing coordinators.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual
2016
Actual
2017
Actual
2018
Projected
2019
Projected
2020
Projected
2021
# Rounds 32,435 30,653 27,616 34,000 34,000
Golf Events-40 to 60 players 35 35 35 35 35
Golf Events 60+ Players
Golf Events 100+ Players
15
5
15
5
14 15
5
15
5
Banquet Private (weddings, etc.) 24 24 24 32 40
Banquet- Corporate (meetings, etc.) 15 15 14 15 15
Banquet Non-Profits (DCTC,Schools) 8 8 8 8 8
Banquet Club Events (league dinners) 11 12 12 12 12
Banquet – Public Events ( 63 68 6 10 10
Regular Status Personnel
Schedule –FTE’s
Actual Actual Actual Proposed Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Food & Beverage Coordinator .5 .5 .5 .5 - -
Department Specialist .5 .5
329
Temporary Status
Personnel Schedule –(# positions Part Time)
Part Time# Hours
Actual Actual Actual Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Seasonal Part-time 500 500 500
Food & Beverage :
Food & Bev. Supervisor 1,612 3,166 1,650 - - -
Food & Beverage Lead 1,872 1,458 - - - -
Food & Beverage –Cook 1,873 2,054 241 - - -
Food & Bev. Attendants 3,166 3,108 137 - - -
Food & Bev. Banquets 1,108 537 9 - - -
9,632 10,323 2,037 500 500 500
Summary Budget
Department 61 Business Unit # 5120 - FOOD & BEVERAGE OPERATIONS
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Food & Non Alcoholic Bev 156,600 122,760 10,498 147,900 - - -
Beer 75,196 92,125 1,444 96,000 - - -
Liquor / Wine 56,545 30,395 2,082 61,100 - - -
Banquet and Rentals 55,125 22,312 6,654 61,000 20,000 30,000 35,000
Other - Concession - - 17,036 - 40,000 50,000 60,000
343,466 267,592 37,714 366,000 60,000 80,000 95,000
Expenditures:
Salaries & Wages 121,365 139,290 9,582 158,490 36,905 31,005 32,585
Emp. Benefits 15,110 19,581 1,512 21,800 5,840 4,685 4,965
Supplies 10,061 7,242 1,055 7,500 - - -
Contractual Serv.13,351 11,785 6,343 13,500 8,000 10,000 10,000
Repairs & Maint.926 1,357 3,882 1,000 1,000 1,000 1,000
Training/Travel/Dues 1,205 870 993 200 - - -
Insurance & Other Exp.1,615 1,116 12,110 1,000 - - -
Items for Resale 129,114 120,789 - 157,000 - - -
Capital Outlay - - - 14,000 15,000 22,000 7,000
Total Expenditures 292,747 302,030 35,477 374,490 66,745 68,690 55,550
Operating Income(loss)50,719 (34,438) 2,237 (8,490) (6,745) 11,310 39,450
CLUBHOUSE:
2020 CAPITAL OUTLAY
Appliance replacement $ 7,000
A/V Equipment $15,000
$22,000
2021 CAPITAL OUTLAY
Banquet/Bar/Patio furniture $ 7,000
330
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
Valleywood-Food & Beverage
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6109 - BANQUET-SERVICE FEES 18,060 2,217 0 0
6110 - SALARY-REGULAR EMPLOYEES 88 18,232 5,827 30,470 0 24,795 24,795 26,300 26,300
6112 - SALARY-SEASONAL TEMP 102,372 118,141 3,754 5,000 0 5,000 5,000 5,000 5,000
6123 - SALARY-OTHER 1,435 1,210 1,210 1,285 1,285
6124 - OVERTIME-SEASONAL TEMP 845 699 0 0
6105 - SALARIES AND WAGES 121,365 139,290 9,582 36,905 0 31,005 31,005 32,585 32,585
6138 - MEDICARE 1,852 2,298 144 535 0 450 450 475 475
6139 - FICA 7,920 9,827 615 2,290 0 1,920 1,920 2,020 2,020
6141 - PENSIONS-PERA 3,238 5,058 566 2,770 0 1,950 1,950 2,070 2,070
6142 - WORKERS COMPENSATION 2,100 2,398 186 245 0 365 365 400 400
6125 - EMPLOYEE BENEFITS 15,110 19,581 1,512 5,840 0 4,685 4,685 4,965 4,965
6100 - TOTAL PERSONNEL SERVICES 136,475 158,871 11,094 42,745 0 35,690 35,690 37,550 37,550
6210 - OFFICE SUPPLIES 22 0 0 0 0 0 0
6211 - SMALL TOOLS & EQUIPMENT 3,978 965 0 0 0 0 0
6229 - GENERAL SUPPLIES 6,062 6,277 1,055 0 677 0 0
6205 - SUPPLIES 10,061 7,242 1,055 0 677 0 0
6239 - PRINTING 469 0 0 0 0 0 0
6240 - CLEANING SERVICE/GARBAGE 11,811 9,729 5,528 8,000 2,543 10,000 10,000 10,000 10,000
6249 - OTHER CONTRACTUAL SERVICES 1,071 2,056 816 0 0 0 0
6230 - CONTRACTUAL SERVICES 13,351 11,785 6,343 8,000 2,543 10,000 10,000 10,000 10,000
6250 - UTILITIES 0 0 0 0
6265 - REPAIRS-EQUIPMENT 926 1,357 3,579 1,000 1,122 1,000 1,000 1,000 1,000
6266 - REPAIRS-BUILDING 0 0 302 0
6260 - REPAIRS AND MAINTENA 926 1,357 3,882 1,000 1,122 1,000 1,000 1,000 1,000
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 435 0 0 0
6280 - DUES & SUBSCRIPTIONS 770 870 0 0 0 0 0
6270 - TRNG/TRAVL/DUES/UNIF 1,205 870 0 0 0 0 0
6200 - TOTAL OPERATING COSTS 25,543 21,255 11,280 9,000 4,341 11,000 11,000 11,000 11,000
6310 - RENTAL EXPENSE 1,208 1,116 993 0 91 0 0
6349 - LATE FEES/FINANCE CHARGES 27 0 0 0
6399 - OTHER CHARGES 380 0 0 0
6301 - OTHER EXPENDITURES 1,615 1,116 993 0 91 0 0
6300 - TOTAL OTHER EXPENDITURES 1,615 1,116 993 0 91 0 0
6419 - GOLF-BEER 25,323 28,476 2,111 0 0 0 0
6420 - GOLF-FOOD 77,356 65,300 4,581 0 107 0 0
6421 - GOLF-NON ALCOHOLIC BEVERAGES 14,600 14,579 2,268 0 609 0 0
6422 - GOLF-KITCHEN SUPPLIES 4,282 4,033 731 0 500 0 0
6424 - GOLF FREIGHT ON RESALE MDSE 24 11 0 0
6427 - GOLF-RENTAL EQUIPMENT 399 355 0 0
6429 - GOLF-LIQUOR 4,811 5,237 1,528 0 0 0 0
6430 - GOLF-WINE 2,319 2,799 891 0 0 0 0
6401 - EXPENDITURES 129,114 120,789 12,110 0 1,216 0 0
6400 - TOTAL EXPENDITURES 129,114 120,789 12,110 0 1,216 0 0
6501 - TAXABLE/NON-TAXABLE MISC RESAL 0 0 0 0
6500 - TOTAL EXPENDITURES 0 0 0 0
6601 - TOTAL DEPRECIATION 0 0 0
331
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
Valleywood-Food & Beverage
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6600 - TOTAL DEPRECIATION 0 0 0
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 15,000 29,000 22,000 0 7,000
6701 - TOTAL CAPITAL OUTLAY 15,000 29,000 22,000 0 7,000
6700 - TOTAL CAPITAL OUTLAY 15,000 29,000 22,000 0 7,000
292,747 302,031 35,477 66,745 5,648 75,690 68,690 48,550 55,550
332
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 61: FOOD & BEVERAGE -5120
COMPANY 5100: GOLF FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Regular Employees 34,290 30,470 30,470 24,795 24,795 26,300 26,300
6111 Salary-Parttime
6112 Salary-Seasonal Temp 120,000 5,000 5,000 5,000 5,000 5,000 5,000
6113 Overtime - Reg
6114 Overtime - Temp
6123 Salaries - Other 4,200 1,435 1,435 1,210 1,210 1,285 1,285
6138 Medicare 2,300 535 535 450 450 475 475
6139 FICA 9,825 2,290 2,290 1,920 1,920 2,020 2,020
6141 Pension - PERA 6,530 2,770 2,770 1,950 1,950 2,070 2,070
6142 Workers Compensation 3,145 245 245 365 365 400 400
Position Changes
Total 180,290 42,745 42,745 35,690 35,690 37,550 37,550
6210 OFFICE SUPPLIES
500 - - - -
Total 500 - - - - - -
6211 SMALL TOOL & EQUIPMENT
Misc 2,000 - - - -
Total 2,000 - - - - - -
6229 GENERAL SUPPLIES
Cleaning Supplies, chemicals, gloves,5,000 - - - -
kitchen supplies
Total 5,000 - - - - - -
6239 PRINTING/PUBLISHING
Mother Day Ads 500
Total 500 - - - - - -
6240 C. SERVICE/GARBAGE REMOVAL
Linen Cleaning Service 10,000 8,000 8,000 10,000 10,000 10,000 10,000
Kitchen uniform laundry serv 2,000 - - - -
Total 12,000 8,000 8,000 10,000 10,000 10,000 10,000
6249 OTHER CONTRACTUAL SERVICES
Beer Line Cleaning 300 - - - -
Knife Service 700 - - - -
Total 1,000 - - - - - -
6265 REPAIRS - EQUIPMENT
ECOLAB Preventive Maint agmt 1,000
Kitchen Equip. Repairs 1,000 1,000 1,000 1,000 1,000 1,000
Other
Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000
6280 DUES & SUBSCRIPTIONS
Restaurant OWNER.COM 200
Total 200 - - - - - -
6310 RENTAL EXPENSE
CO 2 Rentals 1,000
Total 1,000 - - - - - -
6740 CAPITAL OUTLAY - OTHER ITEMS
A/V Equip (projector, laptop,tablets)
Audio/Visual Upgrades 5,000 15,000 15,000
2-Door refrigerator (appliance replacemen 4,000 7,000 7,000
Banquet/Bar/Patio Furniture 5,000 7,000 - 7,000
POS System (F & B, hand-helds)
Handhelds for Beverage Carts
Dance Floor
Clubhouse & Grounds exterior lighting 10,000 10,000
Ceremony Chairs 5,000 5,000
Building Security
Total 14,000 15,000 15,000 29,000 22,000 - 7,000
ITEMS FOR RESALE
6419 BEER 40,000 - - - -
6420 FOOD 82,000 - - - -
6421 NON-ALCOHOLIC BEVERAGES 12,000 - - - -
6422 KITCHEN SUPPLIES 10,000 - - - -
6429 LIQUOR 8,000 - - - -
6430 WINE 5,000 - - - -
Total 157,000 - - - - - -
Total Net of Personnel 194,200 24,000 24,000 40,000 33,000 11,000 18,000
TOTAL EXPENSES 374,490$ 66,745$ 66,745$ 75,690$ 68,690$ 48,550$ 55,550$
333
Notes:
334
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
5200 63 5205 Arena I
DESCRIPTION OF ACTIVITY
The Sports Arena was built specifically to service the community indoor skating programs. The
facility is jointly owned and shared with School District 196. It is an excellent example of two
government entities sharing resources. The arena services the Apple Valley and Eastview
Hockey Associations and High Schools and also provides leisure opportunities through public
skating sessions. The facility offers an excellent Learn to Skate program which teaches 300-400
students per year the basics of ice skating.
Although the City of Apple Valley maintains several outdoor skating rinks, upscale Minnesota
communites traditionally provide indoor skating facilities for their communities. Skating is part of
our heritage and is an important part of our recreation mission.
Thousands of participants utilize the facility each week during the fall and winter months. Events
include Learn to Skate lessons, hockey practices and games, figure skating ice shows, as well
as public skating sessions. Each of these events bring in unique visitors to the facility.
Performance can be measured by the amount of hours rented by our user groups.
The Sports Arena converts from ice to four indoor tennis courts for the spring and summer
months. These tennis courts are used by the Apple Valley Boys and Girls Tennis teams, AVHS
gym classes, and a yearly consignment sale in the late summer.
MAJOR OBJECTIVES FOR 2020 and 2021
Learn our new ice making equipment. With the Sports Arena completeing a replacement of the
refrigeration system staff needs to become proficiecent is all of its operations to insure we are
running effiecently while creating a great playing surface for our users.
Increase effiencies of our buildings to help decrease the areas carbon footprint. Ice arenas are
major energy users and with new technologies that are out there we can work to offset that
energy use as much as possible.
Work with our main user groups to improve the arenas to best fit the needs of those groups. It is
imperative that we do what we can to facilitate the relatioships with our mian user groups to
keep them using our buildings for years to come.
Improve costumer experience in our arenas. We do a very good job of providing excellent
costumer service but there are things we can do to improve the atompsohere of our facility. By
improving the atmosphere we can retain customers and hopefully increase revenues in all areas.
335
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2016 2017 2018 2019 2020 2021
Hours of Ice time rented 1193 1210 1250 1250 1250 1250
# of Skating Lesson Participants 348 359 337 370 380 385
Hours of Dry Floor Time rented 200 200 200 200 200 200
Regular Status
Personnel Schedule – #hours
Adopted Adopted Actual Projected Projected Projected
Position Title 2016 2017 2018 2019 2020 2021
Arena Manager 2080 2080 2080 2080 2080 2080
Arena Office Supervisor 1450 0 0 0 0 0
Tech Specialist 0 0 0 0 0 0
Working Foreman 520 520 520 520 520 520
Pooled Park Maintenance 1560 1560 1560 1560 1560 1560
Ice Resurfacer Driver 1700 1700 1921 1915 1950 1950
Rec Program Director/Asst 545 545 455 1300 1300 1300
Lead Instructor 490 490 671 500 500 500
Instructor I , II 650 650 1100 1100 1100 1100
Supervisor 45 0 0 0 0 0
Facility Attendant - Lead 825 0 0 0 0 0
Facility Attendant
Ice Guard/Concessions
725
0
1900
0
1451
0
1900
0
1920
0
1920
Note: Not budgeted by position in prior years
336
Summary Budget
Department 63 Business Unit # 5205 (Arena I)
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
4810/12/13/21-Ice Revenue 192,621 188,816 154,641 163,500 194,000 195,500 202,600
4817-Tennis Rev (Dry Floor)141 - - 3,000 5,000 5,000 5,000
4820-School District Share 193,674 192,954 235,172 240,205 195,000 200,000 200,000
4811/14/15/16-Sales/Concess 18,828 18,058 14,723 14,300 16,800 17,000 19,000
4823/4824-Turf & Court Rentals 2,797 917 2,014 - - - -
4358/4899-Other 1,079 - 44,830 12,000 12,000 12,000 12,000
409,139 400,745 451,379 433,005 422,800 429,500 438,600
Expenditures:
Salaries & Wages 222,556 216,901 230,498 258,630 276,555 256,220 266,025
Emp. Benefits 76,201 70,331 62,762 67,925 72,590 74,515 78,370
Supplies 12,012 18,232 16,781 21,450 19,150 15,650 15,650
Contractual Serv.20,433 41,883 38,543 47,250 29,350 29,450 29,700
Utilities 57,881 67,194 64,315 63,500 65,500 66,100 66,100
Repairs & Maint.11,569 7,550 9,016 20,500 18,300 16,500 16,500
Training/Travel/Dues 4,047 3,244 4,245 5,000 5,450 6,750 6,450
Tax/Non-Tax for Resale 6,193 8,625 7,231 8,000 8,000 8,000 8,500
Capital outlay - - - - - 48,750 15,000
VISA/MC Fees 715 - - 500 500 500 1,000
Insurance & Other Exp.17,244 22,456 24,779 18,800 22,660 24,735 24,860
Depreciation 52,545 41,594 28,140 60,900 60,900 60,900 60,900
Total Exp 481,396 498,008 486,310 572,455 578,955 608,070 589,055
Net Income (loss)(72,257) (97,263) (34,931) (139,450) (156,155) (178,570) (150,455)
Change in Cash:
Less: Capital outlay - - - (900,000) (1,500,000) (48,750) (15,000)
Add: Interfund Loan from FCPF - - - 900,000 1,500,000 - -
Add: Depreciation 52,545 41,594 28,140 60,900 60,900 60,900 60,900
Net (decrease) in Cash (19,712) (55,669) (6,791) (78,550) (95,255) (166,420) (104,555)
2020 CAPITAL OUTLAY
Windows & Doors 90,000 45,000 School Share
Scoreboard (office end) 7,500 3,750 School Share
48,750
2021 CAPITAL OUTLAY
Locker room rubber 30,000 15,000 School Share
337
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
ARENA I
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 147,782 137,423 156,044 179,200 72,055 171,585 171,585 179,510 179,510
6111 - SALARY PART-TIME 219 6,882 7,606 3,580 2,608 7,735 7,735 7,965 7,965
6112 - SALARY-SEASONAL TEMP 70,481 71,517 63,511 83,680 27,264 66,830 66,830 68,160 68,160
6113 - OVERTIME-REGULAR EMPLOYEES 3,286 2,605 4,642 3,500 1,630 3,500 3,500 3,500 3,500
6118 - VACATION PAY 788 -2,246 -1,305 0
6121 - INSURANCE CASH BENEFIT 0 720 0 0
6123 - SALARY-OTHER 6,595 6,570 6,570 6,890 6,890
6105 - SALARIES AND WAGES 222,556 216,901 230,498 276,555 103,557 256,220 256,220 266,025 266,025
6138 - MEDICARE 3,033 3,061 3,216 4,010 1,385 3,715 3,715 3,860 3,860
6139 - FICA 12,970 13,086 13,751 17,145 5,925 15,885 15,885 16,495 16,495
6141 - PENSIONS-PERA 13,682 13,469 14,551 14,465 6,474 14,830 14,830 15,480 15,480
6142 - WORKERS COMPENSATION 3,316 3,699 4,274 5,860 1 4,905 4,905 5,305 5,305
6144 - LONG-TERM DISABILITY INSURANCE 378 295 310 510 141 500 500 510 510
6145 - MEDICAL INSURANCE 26,460 30,786 34,537 30,600 17,256 34,680 34,680 36,720 36,720
6146 - DENTAL INSURANCE 1,936 2,108 2,835 1,467
6147 - LIFE INSURANCE-BASIC 12 12 12 6
6148 - LIFE INSURANCE-SUPP/DEPEND 1 59 0 0
6150 - PENSION EXPENSE-GASB 68 14,414 9,659 -1,914 0
6170 - EMPLOYEE PAID PREMIUMS -5,902 -8,810 -3,587
6125 - EMPLOYEE BENEFITS 76,201 70,331 62,762 72,590 29,068 74,515 74,515 78,370 78,370
6100 - TOTAL PERSONNEL SERVICES 298,757 287,232 293,259 349,145 132,625 330,735 330,735 344,395 344,395
6210 - OFFICE SUPPLIES 77 238 80 550 101 250 250 250 250
6211 - SMALL TOOLS & EQUIPMENT 474 27 1,837 1,100 19 1,100 1,100 1,100 1,100
6212 - MOTOR FUELS/OILS 208 210 120 500 30 300 300 300 300
6214 - CHEMICALS 0 0 0 3,000 0 0 0
6215 - EQUIPMENT-PARTS 963 1,862 494 2,000 0 2,000 2,000 2,000 2,000
6216 - VEHICLES-TIRES/BATTERIES 0 0 74 0
6229 - GENERAL SUPPLIES 10,291 15,893 14,176 12,000 4,207 12,000 12,000 12,000 12,000
6205 - SUPPLIES 12,012 18,232 16,781 19,150 4,358 15,650 15,650 15,650 15,650
6235 - CONSULTANT SERVICES 33 109 0 21
6237 - TELEPHONE/PAGERS 4,249 3,017 2,883 1,500 1,276 1,500 1,500 2,500 2,500
6238 - POSTAGE/UPS/FEDEX 0 126 0 0
6239 - PRINTING 55 0 0 950 0 950 950 200 200
6240 - CLEANING SERVICE/GARBAGE 9,739 38,083 28,091 25,000 84 25,000 25,000 25,000 25,000
6249 - OTHER CONTRACTUAL SERVICES 6,357 548 7,570 1,900 1,895 2,000 2,000 2,000 2,000
6230 - CONTRACTUAL SERVICES 20,433 41,883 38,543 29,350 3,276 29,450 29,450 29,700 29,700
6255 - UTILITIES-ELECTRIC 29,444 33,850 31,186 31,500 18,481 31,500 31,500 31,500 31,500
6256 - UTILITIES-NATURAL GAS 14,034 18,476 15,863 18,000 10,894 18,000 18,000 18,000 18,000
6257 - UTILITIES-PROPANE/WATER/SEWER 14,403 14,868 17,267 16,000 6,503 16,600 16,600 16,600 16,600
6250 - UTILITIES 57,881 67,194 64,315 65,500 35,878 66,100 66,100 66,100 66,100
6265 - REPAIRS-EQUIPMENT 897 1,769 5,741 6,000 519 6,000 6,000 6,000 6,000
6266 - REPAIRS-BUILDING 10,672 5,781 3,275 12,300 317 10,500 10,500 10,500 10,500
6260 - REPAIRS AND MAINTENA 11,569 7,550 9,016 18,300 836 16,500 16,500 16,500 16,500
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 40 424 50 250 50 250 250 250 250
6276 - SCHOOLS/CONFERENCES/EXP OTHER 1,611 329 1,351 2,000 0 3,300 3,300 3,000 3,000
6277 - MILEAGE/AUTO ALLOWANCE 617 303 475 600 157 600 600 600 600
6280 - DUES & SUBSCRIPTIONS 243 750 844 600 520 600 600 600 600
6281 - UNIFORM/CLOTHING ALLOWANCE 1,536 1,439 1,525 2,000 163 2,000 2,000 2,000 2,000
338
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
ARENA I
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6270 - TRNG/TRAVL/DUES/UNIF 4,047 3,244 4,245 5,450 889 6,750 6,750 6,450 6,450
6200 - TOTAL OPERATING COSTS 105,942 138,102 132,900 137,750 45,237 134,450 134,450 134,400 134,400
6310 - RENTAL EXPENSE 0 0 2,364 1,000 862 1,000 1,000 1,000 1,000
6311 - INSURANCE-PROPERTY/LIABILITY 14,004 14,700 14,700 14,700 7,350 15,500 15,500 15,500 15,500
6333 - GENERAL-CASH DISCOUNTS -80 -31 -57 -21
6349 - LATE FEES/FINANCE CHARGES 1 0 0
6351 - VISA/BANK CHARGES 715 652 0 1,000 0 1,000 1,000 1,000 1,000
6355 - ONLINE REGISTRATION FEES 2,386 3,690 2,500 873 2,500 2,500 3,000 3,000
6399 - OTHER CHARGES 3,319 4,748 4,082 3,960 2,862 5,235 5,235 5,360 5,360
6301 - OTHER EXPENDITURES 17,959 22,456 24,779 23,160 11,925 25,235 25,235 25,860 25,860
6300 - TOTAL OTHER EXPENDITURES 17,959 22,456 24,779 23,160 11,925 25,235 25,235 25,860 25,860
6401 - EXPENDITURES 0 0 0 0 0
6400 - TOTAL EXPENDITURES 0 0 0 0 0
6540 - TAXABLE MISC FOR RESALE 6,193 8,625 7,231 8,000 4,788 8,000 8,000 8,500 8,500
6501 - TAXABLE/NON-TAXABLE MISC RESAL 6,193 8,625 7,231 8,000 4,788 8,000 8,000 8,500 8,500
6500 - TOTAL EXPENDITURES 6,193 8,625 7,231 8,000 4,788 8,000 8,000 8,500 8,500
6610 - DEPRECIATION 52,545 41,594 28,140 60,900 15,000 60,900 60,900 60,900 60,900
6601 - TOTAL DEPRECIATION 52,545 41,594 28,140 60,900 15,000 60,900 60,900 60,900 60,900
6600 - TOTAL DEPRECIATION 52,545 41,594 28,140 60,900 15,000 60,900 60,900 60,900 60,900
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 0 0 1,500,000 824,996 48,750 48,750 15,000 15,000
6701 - TOTAL CAPITAL OUTLAY 0 0 0 1,500,000 824,996 48,750 48,750 15,000 15,000
6700 - TOTAL CAPITAL OUTLAY 0 0 0 1,500,000 824,996 48,750 48,750 15,000 15,000
481,396 498,008 486,310 2,078,955 1,034,571 608,070 608,070 589,055 589,055
339
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 63: ARENA 1 - 5205
COMPANY 5200: ARENA FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROPOSED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Regular Employees 172,470 179,200 179,200 171,585 171,585 179,510 179,510
6111 Salary - Parttime 3,485 3,580 3,580 7,735 7,735 7,965 7,965
6112 Salary - Seasonal Temp 73,255 83,680 83,680 66,830 66,830 68,160 68,160
6113 Overtime - Regular 3,500 3,500 3,500 3,500 3,500 3,500 3,500
6123 Salaries - Other 5,920 6,595 6,595 6,570 6,570 6,890 6,890
6138 Medicare 3,750 4,010 4,010 3,715 3,715 3,860 3,860
6139 FICA 16,035 17,145 17,145 15,885 15,885 16,495 16,495
6141 Pension - PERA 13,905 14,465 14,465 14,830 14,830 15,480 15,480
6142 Worker's Compensation 4,935 5,860 5,860 4,905 4,905 5,305 5,305
6144 Long-term Disability Insurance 500 510 510 500 500 510 510
6145 Hospital & Life Insurance 28,800 30,600 30,600 34,680 34,680 36,720 36,720
Position Changes
Total 326,555 349,145 349,145 330,735 330,735 344,395 344,395
6210 OFFICE SUPPLIES
250 550 550 250 250 250 250
Total 250 550 550 250 250 250 250
6211 SMALL TOOL & EQUIPMENT
Miscellaneous Equipment and Tools 1,100 1,100 1,100 1,100 1,100 1,100 1,100
Total 1,100 1,100 1,100 1,100 1,100 1,100 1,100
6212 MOTOR FUELS/OILS
Propane 250 500 500 300 300 300 300
Total 250 500 500 300 300 300 300
6214 CHEMICALS
Freon for Compressors - Refill R22-Now is 5,100 3,000 3,000 - -
Total 5,100 3,000 3,000 - - - -
6215 EQUIPMENT - PARTS
Resurfacers 2,750 2,000 2,000 2,000 2,000 2,000 2,000
Compressors
Total 2,750 2,000 2,000 2,000 2,000 2,000 2,000
6229 GENERAL SUPPLIES
12,000 12,000 12,000 12,000 12,000 12,000 12,000
Total 12,000 12,000 12,000 12,000 12,000 12,000 12,000
6237 TELEPHONE
Phone 1,500 1,500 1,500 1,500 1,500 2,500 2,500
Total 1,500 1,500 1,500 1,500 1,500 2,500 2,500
6239 PRINTING/PUBLISHING
Ticket Printing, News Ads 700 700 700 700 700 100 100
Copier annual maintenance fee 250 250 250 250 250 100 100
Total 950 950 950 950 950 200 200
6240 C. SERVICE/GARBAGE REMOVAL
Janitor - Furnished by School Dist 41,000 25,000 25,000 25,000 25,000 25,000 25,000
Total 41,000 25,000 25,000 25,000 25,000 25,000 25,000
6249 OTHER CONTRACTUAL SERVICES
Misc Contractual 500 500 500 500 500 500 500
ASCAP 300 300 300 300 300 300 300
MaxGalaxy-Cloud based Scheduling 3,000 1,100 1,100 1,200 1,200 1,200 1,200
Total 3,800 1,900 1,900 2,000 2,000 2,000 2,000
6255 UTILITIES - ELECTRIC
Electric 31,500 31,500 31,500 31,500 31,500 31,500 31,500
Total 31,500 31,500 31,500 31,500 31,500 31,500 31,500
6256 UTILITIES - NATURAL GAS
Natural Gas 17,000 18,000 18,000 18,000 18,000 18,000 18,000
Total 17,000 18,000 18,000 18,000 18,000 18,000 18,000
6257 UTILITIES - OTHER
Water and Sewer 15,000 16,000 16,000 16,600 16,600 16,600 16,600
Total 15,000 16,000 16,000 16,600 16,600 16,600 16,600
6265 REPAIRS - EQUIPMENT
Miscellaneous Repairs 8,000 6,000 6,000 6,000 6,000 6,000 6,000
Total 8,000 6,000 6,000 6,000 6,000 6,000 6,000
6266 REPAIRS - BUILDINGS
Miscellaneous Repairs 12,500 12,300 12,300 10,500 10,500 10,500 10,500
Total 12,500 12,300 12,300 10,500 10,500 10,500 10,500
6275 SCHOOL/CONF/EXP - LOCAL
MN Ice Arena Managers Conf-Manager 250 125 125 125 125 125 125
MN Ice Arena Managers Conf-Foreman 250 125 125 125 125 125 125
Total 500 250 250 250 250 250 250
340
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 63: ARENA 1 - 5205
COMPANY 5200: ARENA FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROPOSED PROP RECOMMEND PROP RECOMMEND
6276 SCHOOL/CONF/EXP - OTHER
National Conference 1,300 2,000 2,000 3,300 3,300 3,000 3,000
Total 1,300 2,000 2,000 3,300 3,300 3,000 3,000
6277 MILEAGE ALLOWANCE
Miscellaneous Mileage 600 600 600 600 600 600 600
Total 600 600 600 600 600 600 600
6280 DUES & SUBSCRIPTIONS
US Rink Assoc. & Managers Assoc.600 600 600 600 600 600 600
Total 600 600 600 600 600 600 600
6281 UNIFORM/CLOTHING ALLOWANCE
Employee ID Jackets, etc.2,000 2,000 2,000 2,000 2,000 2,000 2,000
Total 2,000 2,000 2,000 2,000 2,000 2,000 2,000
6310 RENTAL EXPENSE
General Liability?- 1,000 1,000 1,000 1,000 1,000 1,000
Total - 1,000 1,000 1,000 1,000 1,000 1,000
6311 INSURANCE
General Liability 14,700 14,700 14,700 15,500 15,500 15,500 15,500
Total 14,700 14,700 14,700 15,500 15,500 15,500 15,500
6351 VISA/BANK CHARGES
500 1,000 1,000 1,000 1,000 1,000 1,000
Total 500 1,000 1,000 1,000 1,000 1,000 1,000
6355 ONLINE REGISTRATION FEE
- 2,500 2,500 2,500 2,500 3,000 3,000
Total - 2,500 2,500 2,500 2,500 3,000 3,000
6399 OTHER CHARGES
LOGIS 4,100 3,960 3,960 5,235 5,235 5,360 5,360
Total 4,100 3,960 3,960 5,235 5,235 5,360 5,360
6540 TAXABLE MISC FOR RESALE
Concessions 8,000 8,000 8,000 8,000 8,000 8,500 8,500
Total 8,000 8,000 8,000 8,000 8,000 8,500 8,500
6610 DEPRECIATION
60,900 60,900 60,900 60,900 60,900 60,900 60,900
Total 60,900 60,900 60,900 60,900 60,900 60,900 60,900
6735 CAPITAL OUTLAY - OTHER IMPROV
Replace Cooling Tower
Less: School District Share
Total - - - - - - -
6740 CAPITAL OUTLAY - OTHER ITEMS
LED Lighting
Less: School District Share
Edger
Ice Plant Replcement 1,800,000 3,000,000 3,000,000
Less: School District Share (900,000) (1,500,000) (1,500,000)
Replace lobby windows and doors 90,000 90,000
Less: School District Share (45,000) (45,000)
Scoreboard office end of arena 7,500 7,500
Less: School District Share (3,750) (3,750)
Replace locker room rubber 30,000 30,000
Less: School District Share (15,000) (15,000)
Total 900,000 1,500,000 1,500,000 48,750 48,750 15,000 15,000
Total Net of Personnel 1,145,900 1,729,810 1,729,810 277,335 277,335 244,660 244,660
TOTAL EXPENSES 1,472,455$ 2,078,955$ 2,078,955$ 608,070$ 608,070$ 589,055$ 589,055$
341
Notes:
342
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
5200 64 5260 Arena II
DESCRIPTION OF ACTIVITY
The Hayes Park Arena was built in 1995 to supplement the growing needs of the Apple Valley
youth boys and girls hockey programs. It is the home of the Apple Valley and Eastview hockey
associations which together have over 500 registered participants. The hockey association
sponsors several tournaments and hosts playoff games which bring in teams from all over the
state. Not only does this benefit the arena but also local merchants in the area.
During approx. six weeks in the spring, artificial turf replaces the ice and it is the home for
soccer and lacrosse practices and games. The facility is in high demand early in the season
prior to the outdoor fields being ready for use. The arena hosts a consignment sale in the spring
and the dry floor rentals provides an important revenue source for the facility.
MAJOR OBJECTIVES FOR 2020 and 2021
Increase effiencies of our buildings to help decrease the areas carbon footprint. Ice arenas are
major energy users and with new technologies that are out there we can work to offset that
energy use as much as possible.
Continue to increase our advertising within Hayes Park Arena. Advertising creates a great
alternative revenue stream to help keep our rental rates affordable for our customers.
Improve our preventative maintenance program. This program has to be a top priority in order to
avoid costly breakdowns and to keep our staff and users safe inside of our building. Our facility
is aging and it is extremely important to continuously improve our program to keep the building
performing at a high level.
Work with our main user groups to improve the arenas to best fit the needs of those groups. It is
imperative that we do what we can to facilitate the relatioships with our mian user groups to
keep them using our buildings for years to come.
Improve costumer experience in our arenas. We do a very good job of providing excellent
costumer service but there are things we can do to improve the atompsohere of our facility. By
improving the atmosphere we can retain customers and hopefully increase revenues in all areas.
343
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2016 2017 2018 2019 2020 2021
Hours Ice Time Rented 1760 1600 165 1750 1800 1825
Hours Dry Floor Time
Rented
273 125 150 300 300 300
Personnel Schedule
–#hours
Projected Projected Projected Projected Projected Projected
Position Title 2016 2017 2018 2019 2020 2021
Working Foreman 1560 1560 1560 1560 1560 1560
Tech Specialist - - - - -
Pooled Park Maintenance 520 520 520 520 520 520
Ice Guard/Concessions
Attendant/Asst
520 1000 1000 1000 1000 1000
Ice Resurfacer Driver 3000 3000 3000 3000 3000 3000
Facility Attendant -Lead 0 0 0 0 0 0
Arena Bldg Supervisor 0 0 0 0 0 0
Facility Supervisor 0 0 0 0 0 0
Note: Not budgeted by position in prior years
Rec Facility Attendant/Asst changed to Ice Guard/Concessions @ 1,000 hrs due to adding
concession operations.
344
Summary Budget
Department 64 Business Unit # 5260 Hayes Arena II
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Ice Revenue 329,850 307,992 304,862 318,000 325,000 330,000 335,000
Dry Floor/Turf Revenue 23,069 7,942 16,844 26,000 26,000 20,000 20,000
Sales / Concession 16,577 12,538 8,319 13,000 14,000 14,000 11,050
Advertising Revenue - 3,700 6,100 3,000 3,000 4,500 6,000
Other 4,453 - 2,011 2,000 2,000 2,000 2,000
373,949 332,172 338,136 362,000 370,000 370,500 374,050
Expenditures:
Salaries & Wages 48,856 46,358 45,155 52,945 57,965 49,735 50,910
Emp. Benefits 7,633 6,629 6,698 6,650 8,280 6,805 7,245
Supplies 10,460 12,997 9,786 13,450 13,100 13,250 13,250
Contractual Serv.5,383 4,454 5,081 4,450 4,300 4,300 3,900
Utilities 76,874 79,494 80,986 81,000 81,000 81,000 83,000
Repairs & Maint.21,127 32,276 22,534 21,900 22,000 26,000 26,000
Training/Travel/Dues 790 805 490 1,300 1,000 1,000 800
Insurance & Other Exp.11,450 12,506 12,070 12,675 12,675 13,000 13,400
Items for Resale 7,328 7,171 4,448 8,000 8,000 8,000 7,000
Depreciation 99,306 103,822 107,302 91,200 91,200 91,200 91,200
Capital Outlay - - - 212,000 15,000 240,000 170,000
Total Exp 289,206 306,513 294,550 505,570 314,520 534,290 466,705
Operating Income(loss)84,743 25,659 43,586 (143,570) 55,480 (163,790) (92,655)
Other Income (Expense):
Property Tax Levy 121,000 121,000 121,000 121,000 121,000 121,000 121,000
Net Income (Loss)205,743 146,659 164,586 (22,570) 176,480 (42,790) 28,345
Change in Cash:
Add Depreciation:99,306 103,822 107,302 91,200 91,200 91,200 91,200
Less:
Capital Outlay - - - (212,000) (15,000) (240,000) (170,000)
Principal portion of Debt - - - - - - -
Net Increase (decr.) in Cash 305,049 250,481 271,888 (143,370) 252,680 (191,590) (50,455)
2020 CAPITAL OUTLAY
Ice resurfacer $ 150,000
Cooling Tower 90,000
$ 240,000
2021 CAPITAL OUTLAY
Replace Sound System $ 30,000
Artificial Turf $140,000
$170,000
345
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
ARENA II
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 0 0 1,602 4,325 2,861 2,415 2,415 2,485 2,485
6111 - SALARY PART-TIME 12,632 7,564 7,038 12,010 4,672 7,735 7,735 7,970 7,970
6112 - SALARY-SEASONAL TEMP 36,224 38,794 36,496 39,880 16,732 39,305 39,305 40,165 40,165
6113 - OVERTIME-REGULAR EMPLOYEES 0 0 0 77
6114 - OVERTIME PART-TIME EMPLOYEES 0 0 0 1,300 0 0 0
6123 - SALARY-OTHER 0 0 0 450 0 280 280 290 290
6124 - OVERTIME-SEASONAL TEMP 0 0 20 0
6105 - SALARIES AND WAGES 48,856 46,358 45,155 57,965 24,343 49,735 49,735 50,910 50,910
6105 - SALARIES AND WAGES 0 0 0
6138 - MEDICARE 709 672 651 840 351 720 720 740 740
6139 - FICA 3,029 2,874 2,786 3,595 1,499 3,085 3,085 3,160 3,160
6141 - PENSIONS-PERA 2,944 1,891 1,969 2,260 1,255 1,660 1,660 1,905 1,905
6142 - WORKERS COMPENSATION 951 1,191 1,291 1,585 113 1,340 1,340 1,440 1,440
6125 - EMPLOYEE BENEFITS 7,633 6,629 6,698 8,280 3,218 6,805 6,805 7,245 7,245
6125 - EMPLOYEE BENEFITS 0 0 0
6100 - TOTAL PERSONNEL SERVICES 56,489 52,988 51,853 66,245 27,560 56,540 56,540 58,155 58,155
6100 - TOTAL PERSONNEL SERVICES 0 0 0
6210 - OFFICE SUPPLIES 0 72 0 0 0 150 150 150 150
6211 - SMALL TOOLS & EQUIPMENT 566 0 291 1,000 270 1,000 1,000 1,000 1,000
6212 - MOTOR FUELS/OILS 0 0 19 100 0 100 100 100 100
6214 - CHEMICALS 0 3,375 544 2,000 0 2,000 2,000 2,000 2,000
6215 - EQUIPMENT-PARTS 976 463 733 1,500 93 1,500 1,500 1,500 1,500
6229 - GENERAL SUPPLIES 8,917 9,087 8,200 8,500 1,798 8,500 8,500 8,500 8,500
6205 - SUPPLIES 10,460 12,997 9,786 13,100 2,162 13,250 13,250 13,250 13,250
6231 - LEGAL SERVICES 149 0 0 0
6235 - CONSULTANT SERVICES 21 0
6237 - TELEPHONE/PAGERS 2,629 1,712 1,291 1,200 607 1,200 1,200 1,200 1,200
6239 - PRINTING 0 0 0 600 0 600 600 100 100
6240 - CLEANING SERVICE/GARBAGE 2,020 2,042 2,023 2,000 2,060 2,000 2,000 2,100 2,100
6249 - OTHER CONTRACTUAL SERVICES 585 700 1,746 500 1,492 500 500 500 500
6230 - CONTRACTUAL SERVICES 5,383 4,454 5,081 4,300 4,159 4,300 4,300 3,900 3,900
6230 - CONTRACTUAL SERVICES 0 0
6255 - UTILITIES-ELECTRIC 54,079 57,765 57,075 54,000 21,622 54,000 54,000 57,000 57,000
6256 - UTILITIES-NATURAL GAS 14,252 16,017 19,398 20,000 10,141 20,000 20,000 20,000 20,000
6257 - UTILITIES-PROPANE/WATER/SEWER 8,542 5,712 4,513 7,000 4,003 7,000 7,000 6,000 6,000
6250 - UTILITIES 76,874 79,494 80,986 81,000 35,766 81,000 81,000 83,000 83,000
6265 - REPAIRS-EQUIPMENT 3,429 903 10,393 6,000 1,871 6,000 6,000 6,000 6,000
6266 - REPAIRS-BUILDING 17,698 31,373 12,141 16,000 5,819 20,000 20,000 20,000 20,000
6260 - REPAIRS AND MAINTENA 21,127 32,276 22,534 22,000 7,690 26,000 26,000 26,000 26,000
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 160 0 0 300 0 300 300 100 100
6276 - SCHOOLS/CONFERENCES/EXP OTHER 0 0 175 0
6277 - MILEAGE/AUTO ALLOWANCE 100 100 100 100 100
6280 - DUES & SUBSCRIPTIONS 30 305 315 0 315
6281 - UNIFORM/CLOTHING ALLOWANCE 600 500 0 600 0 600 600 600 600
6270 - TRNG/TRAVL/DUES/UNIF 790 805 490 1,000 315 1,000 1,000 800 800
6200 - TOTAL OPERATING COSTS 114,633 130,026 118,877 121,400 50,092 125,550 125,550 126,950 126,950
346
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
ARENA II
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6200 - TOTAL OPERATING COSTS 0 0
6310 - RENTAL EXPENSE 0 301 0 600 0 600 600 300 300
6311 - INSURANCE-PROPERTY/LIABILITY 11,496 12,075 12,075 12,075 6,038 12,400 12,400 13,100 13,100
6333 - GENERAL-CASH DISCOUNTS -46 -14 -25 -3
6349 - LATE FEES/FINANCE CHARGES 20 0
6399 - OTHER CHARGES 0 145 0 0
6301 - OTHER EXPENDITURES 11,450 12,506 12,070 12,675 6,035 13,000 13,000 13,400 13,400
6300 - TOTAL OTHER EXPENDITURES 11,450 12,506 12,070 12,675 6,035 13,000 13,000 13,400 13,400
6540 - TAXABLE MISC FOR RESALE 7,328 7,171 4,406 8,000 1,149 8,000 8,000 7,000 7,000
6540 - TAXABLE MISC FOR RESALE 43 0
6501 - TAXABLE/NON-TAXABLE MISC RESAL 7,328 7,171 4,406 8,000 1,149 8,000 8,000 7,000 7,000
6501 - TAXABLE/NON-TAXABLE MISC RESAL 43 0
6500 - TOTAL EXPENDITURES 7,328 7,171 4,406 8,000 1,149 8,000 8,000 7,000 7,000
6500 - TOTAL EXPENDITURES 43 0
6610 - DEPRECIATION 99,306 103,822 107,302 91,200 49,702 91,200 91,200 91,200 91,200
6601 - TOTAL DEPRECIATION 99,306 103,822 107,302 91,200 49,702 91,200 91,200 91,200 91,200
6600 - TOTAL DEPRECIATION 99,306 103,822 107,302 91,200 49,702 91,200 91,200 91,200 91,200
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 0 0 15,000 -182,333 240,000 240,000 170,000 170,000
6701 - TOTAL CAPITAL OUTLAY 0 0 0 15,000 -182,333 240,000 240,000 170,000 170,000
6700 - TOTAL CAPITAL OUTLAY 0 0 0 15,000 -182,333 240,000 240,000 170,000 170,000
6901 - TOTAL DEBT SERVICE 0 0 0 0 0
6900 - TOTAL DEBT SERVICE 0 0 0 0 0
7001 - TOTAL INTEREST AND FISCAL FEES 0 0 0 0 0
7000 - TOTAL INTEREST AND FISCAL FEES 0 0 0 0 0
289,206 306,513 294,550 314,520 -47,795 534,290 534,290 466,705 466,705
347
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 64: ARENA II - 5260
COMPANY: ARENA 5200
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
SALARIES
6110 Regular Employees 3,235 - - 2,415 2,415 2,485 2,485
6111 Salary-Parttime 11,690 16,335 16,335 7,735 7,735 7,970 7,970
6112 Salary-Seasonal Temp 36,300 39,880 39,880 39,305 39,305 40,165 40,165
6114 Overtime - Temp 1,300 1,300 1,300 - - - -
6123 Salaries - Other 420 450 450 280 280 290 290
6138 Medicare 770 840 840 720 720 740 740
6139 FICA 3,280 3,595 3,595 3,085 3,085 3,160 3,160
6141 Pension - PERA 1,250 2,260 2,260 1,660 1,660 1,905 1,905
6142 Worker's Compensation 1,350 1,585 1,585 1,340 1,340 1,440 1,440
6145 Hospital & Life Insurance -
Total 59,595 66,245 66,245 56,540 56,540 58,155 58,155
6210 OFFICE SUPPLIES
Miscellaneous 150 150 150 150
Total - - - 150 150 150 150
6211 SMALL TOOL & EQUIPMENT
Miscellaneous 2,250 1,000 1,000 1,000 1,000 1,000 1,000
Total 2,250 1,000 1,000 1,000 1,000 1,000 1,000
6212 MOTOR FUELS/OILS
Propane 100 100 100 100 100 100 100
Total 100 100 100 100 100 100 100
6214 CHEMICALS
Freon for Compressors 1,100 2,000 2,000 2,000 2,000 2,000 2,000
Total 1,100 2,000 2,000 2,000 2,000 2,000 2,000
6215 EQUIPMENT - PARTS
Miscellaneous 1,500 1,500 1,500 1,500 1,500 1,500 1,500
Total 1,500 1,500 1,500 1,500 1,500 1,500 1,500
6229 GENERAL SUPPLIES
Miscellaneous 8,500 8,500 8,500 8,500 8,500 8,500 8,500
Rink gates/resurfacer entrance doors
Total 8,500 8,500 8,500 8,500 8,500 8,500 8,500
6237 TELEPHONE
Phone 1,200 1,200 1,200 1,200 1,200 1,200 1,200
Total 1,200 1,200 1,200 1,200 1,200 1,200 1,200
6239 PRINTING/PUBLISHING
Ticket Printing, News Ads 600 600 600 600 600 100 100
Total 600 600 600 600 600 100 100
6240 C. SERVICE/GARBAGE REMOVAL
2,000 2,000 2,000 2,000 2,000 2,100 2,100
Total 2,000 2,000 2,000 2,000 2,000 2,100 2,100
6249 OTHER CONTRACTUAL SERVICES
Miscellaneous 500 500 500 500 500 500 500
Bankoe Fees 150
Total 650 500 500 500 500 500 500
6255 UTILITIES - ELECTRIC
54,000 54,000 54,000 54,000 54,000 57,000 57,000
Total 54,000 54,000 54,000 54,000 54,000 57,000 57,000
6256 UTILITIES - NATURAL GAS
20,000 20,000 20,000 20,000 20,000 20,000 20,000
Total 20,000 20,000 20,000 20,000 20,000 20,000 20,000
6257 UTILITIES - OTHER
Water and Sewer 7,000 7,000 7,000 7,000 7,000 6,000 6,000
Total 7,000 7,000 7,000 7,000 7,000 6,000 6,000
6265 REPAIRS - EQUIPMENT
5,900 6,000 6,000 6,000 6,000 6,000 6,000
Total 5,900 6,000 6,000 6,000 6,000 6,000 6,000
6266 REPAIRS - BUILDINGS
16,000 16,000 16,000 20,000 20,000 20,000 20,000
Total 16,000 16,000 16,000 20,000 20,000 20,000 20,000
6275 SCHOOL/CONF/EXP - LOCAL
MN Ice Arena Managers Conf 600 300 300 300 300 100 100
Total 600 300 300 300 300 100 100
348
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 64: ARENA II - 5260
COMPANY: ARENA 5200
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6277 MILEAGE ALLOWANCE
100 100 100 100 100 100 100
Total 100 100 100 100 100 100 100
6281 UNIFORM/CLOTHING ALLOWANCE
Employee ID Jackets, etc.600 600 600 600 600 600 600
Total 600 600 600 600 600 600 600
6310 RENTAL EXPENSE
Various Equipment 600 600 600 600 600 300 300
Total 600 600 600 600 600 300 300
6311 INSURANCE
General Liability 12,075 12,075 12,075 12,400 12,400 13,100 13,100
Total 12,075 12,075 12,075 12,400 12,400 13,100 13,100
6323 INTEREST EXPENSES
-
Total - - - - - - -
6540 TAXABLE MISC FOR RESALE
Concessions 8,000 8,000 8,000 8,000 8,000 7,000 7,000
Total 8,000 8,000 8,000 8,000 8,000 7,000 7,000
6610 DEPRECIATION
91,200 91,200 91,200 91,200 91,200 91,200 91,200
Total 91,200 91,200 91,200 91,200 91,200 91,200 91,200
6720 CAPITAL OUTLAY - OFFICE FURN
Total - - - - - - -
6725 CAPITAL OUTLAY - OFFICE EQUIP
Total - - - - - - -
6740 CAPITAL OUTLAY - OTHER ITEMS
Compressor
Arena ManLift 12,000
Conference Room Roof Replacement
Entire Roof Replacement 200,000
Replace Cooling Tower 90,000 90,000
Security Entrance Card Readers 15,000 15,000
Replace Ice Resurfacer 150,000 150,000
Replace sound system 30,000 30,000
Replace turf 140,000 140,000
Total 212,000 15,000 15,000 240,000 240,000 170,000 170,000
Total Net of Personnel 445,975 248,275 248,275 477,750 477,750 408,550 408,550
- - - - - - -
TOTAL EXPENSES 505,570$ 314,520$ 314,520$ 534,290$ 534,290$ 466,705$ 466,705$
349
Notes:
350
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
5300 65 5305 WATER
OPERATIONS
Public Works
DESCRIPTION OF ACTIVITY
The Public Works Water Utility Division is responsible for providing residents and businesses in the City
with high quality, safe, and reliable drinking water. Water is derived from 20 municipal wells and
pumped to a central water treatment plant. The water plant has a capacity to treat 24 million gallons
per day. Treated water is then pumped into the water distribution system consisting of 248 miles of
water main pipe and 5 reservoirs with a total storage capacity of 12.7 million gallons. Average daily
consumption is 6.8 million gallons.
SERVICE CATEGORIES
The Water Utility Division produces and delivers potable water to 50,000 customers within the City of
Apple Valley. Public water supply operations are highly regulated by the Federal Safe Drinking Water
Act, administered locally by the Minnesota Department of Health. The following services are provided
within this division.
1.Water Supply and Distribution Services
Supply an average of 2.2 billion gallons of potable water to residents and businesses within Apple
Valley
Operate and maintain 20 high capacity municipal wells ranging in depths of 490 to 1,100 feet below
ground in the Jordan, Mt. Simon-Hinkley and Prairie Du Chien-Jordan aquifers
Perform maintenance and flushing of 2,200 public water hydrants and 285 private water hydrants to
preserve water quality and provide water for fire protection throughout the community
Inspect and maintain water storage reservoirs, including rehabilitation of interior and exterior surface
coatings
Perform leak detection, repair damaged valves and repair water main breaks that occur on the
distribution system
Provide for water meter reading and maintenance of 15,000 water meters
2.Water Treatment Plant Services
Operate and maintain the City’s water treatment plant to remove elevated levels of iron and
manganese, minerals naturally occurring in groundwater
Provide central system of chlorinating/disinfecting the water supply system to maintain public health
standards
Provide central system of adding fluoride to drinking water to prevent tooth decay in compliance with
State requirements
351
3.Water System Testing and Security Services
Monitor water system for disinfection by performing sampling and testing for total coliform bacteria
and chlorine residual at 60 sites throughout the community on a monthly basis in compliance with
Department of Health requirements.
Perform testing, through the Department of Health, to monitor potential contaminants in compliance
with Federal Primary Drinking Water Standards.
Provide frequent site inspections and continuously monitor operations and security of the water
supply system through the SCADA computer and facility security systems
MAJOR OBJECTIVES FOR 2020
•Maintain compliance with Federal and State mandates for drinking water quality.
•Evaluate distribution system infrastructure in Corrosion Mitigation study area.
•Adopt the updated Water Supply Plan completed as part of the Comprehensive Plan process
with complete city-wide modeling.
•Implement web-based asset management software and deploy mobile devices for field staff.
•Execute City-wide water meter replacement after initial test phases and testing is complete.
MAJOR OBJECTIVES FOR 2021
•Maintain compliance with Federal and State mandates for drinking water quality.
•Rehabilitate Longridge Reservoir (160th St. W. of Harwell Ave.).
•Complete water meter replacement program.
•Develop plan to address Corrosion Mitigation study findings.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2016 2017 2018 2019 2020 2021
Number of Gallons Supplied
(in billions of gallons)* 2.0 2.1 2.0 2.1 2.1 2.1
Water Main Leaks/Breaks 6 13 10 10 8 8
MDH Water Quality Tests
Failing to Meet Standards** 0 0 0 0 0 0
* Annual water demand is highly dependent of precipitation and weather conditions for a given year
**Field Testing conducted by the Minnesota Department of Health for Primary Drinking Water Standards
Regular Status
Personnel Schedule – FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Public Works Supt. 1 1 1 0.5 0.5 0.5
Public Works Supervisor 0.5 0.5 0.5 0.5
Utilities Assistant 1 0 0 0 0 0
Department Specialist 0 1 1 0 0 0
GIS/Dept Specialist 1 1 1
Accounting Technician 1 1 1 1 1 1
Utilities Accountant 1 1 1 1 1 1
Utilities Foreman 2 2 2 2 2 2
Technical Specialist 1 1 1 1 1 1
Maintenance I/II 4 4 4 4 5 5
GIS Tech –(FT split with 1510,
5365,5505) 0 .25 .25 .25 .25 .25
352
Temporary Status
Personnel Schedule - Hours
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Seasonal 1,500 1,500 1,750 1,750 1,840 1,840
Department Water Operation
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Utility Charges 4,355,722 4,496,387 4,681,556 4,755,000 5,098,000 5,446,000 5,851,000
Investment Earnings 32,333 31,870 32,336 100,000 100,000 100,000 63,000
Shared Rev w/Sewer 87,879 95,832 74,245 75,000 75,000 75,000 75,000
Assessment 81,458 77,231 77,024 - - - -
Other Revenue 90,854 99,077 75,495 45,000 45,000 45,000 45,000
Total 4,648,246 4,800,396 4,940,656 4,975,000 5,318,000 5,666,000 6,034,000
Expenditures:
Salaries & Wages 678,172 719,666 694,563 670,600 800,065 871,715 949,730
Emp. Benefits 315,710 301,316 249,518 251,410 304,255 314,450 332,745
Supplies 161,359 88,098 147,032 201,950 181,180 183,485 189,810
Contractual Serv.212,361 252,262 158,877 235,600 289,260 396,615 410,785
Utilities 339,059 404,155 388,846 343,000 394,800 411,800 418,800
Repairs & Maint.227,222 321,516 156,864 253,645 241,695 254,540 252,250
Training/Travel/Dues 20,789 12,008 18,939 25,460 28,690 29,570 38,220
Other Exp.298,717 234,619 245,306 332,595 356,190 373,280 402,140
Tax/Non-Tax Resale 65,553 112,270 61,199 36,000 45,000 55,000 55,000
Depreciation 1,782,503 1,652,871 1,471,569 1,800,000 1,900,000 1,957,000 2,147,000
VISA / MC charges 19,546 22,063 23,356 21,000 22,000 29,000 32,000
Debt Service - Interest 199,215 191,807 184,725 192,825 185,125 274,225 240,225
Transfers / admin fee G/F 529,000 529,000 344,000 556,250 568,600 585,000 602,600
Transfers to other funds (Road Fd)- 413,320 212,250 - - - -
Other - Non capitalized (84,303) 125,795 43,929 - - - -
Total Exp 4,764,903 5,380,766 4,400,972 4,920,335 5,316,860 5,735,680 6,071,305
Net Income (116,657) (580,370) 539,684 54,665 1,140 (69,680) (37,305)
Net change in cash
add: Depreciation 1,782,503 1,652,871 1,471,569 1,800,000 1,900,000 1,957,000 2,147,000
Debt Service - Principal (370,000) (380,000) (380,000) (385,000) (395,000) (400,000) (410,000)
Capital Outlay 84,303 (125,795) (43,929) (4,767,200) (5,057,534) (5,030,800) (2,122,000)
Bonds Issued - - - 2,000,000 2,000,000 2,000,000 -
Contractual Service Capitalized - - - - - -
1,380,149 566,706 1,587,324 (1,297,535) (1,551,394) (1,543,480) (422,305)
353
2020 Capital Outlay
Street & Utility Recon (Cimarron Ph. 1, Garden View) $ 1,320,000
Fiber Extension $ 40,000
Fiber Extension to Well 20 & Observation Well $ 40,000
Longridge Reservoir Rehab $ 900,000
Gate Valve Replacement $ 30,000
Water Meter Replacement $ 2,000,000
Water Conservation Grant $ 10,000
Palomino Reservoir Wash/Inspect $ 8,800
Utilities Garage Door Replacement $ 12,000
Nordic Booster Station AC Replacement $ 15,000
Replace AC – Wells 10 & 19 $ 17,000
GPS Unit Replacement $ 15,000
Water Break Street Patching $ 50,000
Well Rehab – No. 4, 13 & High Zone Pump 4 $ 121,000
Install Valve 135th St & Foliage $ 20,000
Water Main Replacement – Diamond Path $ 330,000
Replace 2012 Lawn Mower (w/Fleet) $ 11,000
Replace Scissor Lift (w/Fleet, Street, Sanitary) $ 6,000
Replace 408 – ¾ Ton Pick-up $ 42,500
¾ Ton Pick-up Addition (new employee) $ 42,500
$ 5,030,800
2021 Capital Outlay
Street & Utility Recon (Cimarron Ph. 2, 133rd St.) $ 844,000
Fiber Extension $ 40,000
Fiber to Wells 8, 12, 13 & Herald Way Pressure Station $ 75,000
Quarry Point Tower Intermediate Rehab $ 226,000
Gate Valve Replacement $ 30,000
Water Meter Replacement $ 500,000
Water Conservation Grant $ 10,000
Well 3 Driveway Replacement $ 11,000
Pressure Station Replacement – 137th/Garden View $ 100,000
Wells 1 & 3 Electrical Upgrade $ 65,000
Water Break Street Patching $ 50,000
Well Rehab – No. 7, 9, 19 & WTP High Zone Pump 2 $ 171,000
Intercommunity Flow Meter JCRR w/ Eagan $ 35,000
$ 2,122,000
354
Debt Schedule:
CITY OF APPLE VALLEY
WATER UTILITY
Debt Service Requirements
GO Rev. Bonds 2014 Total
Annual
Year Principal Interest
2015 365,000 215,125 580,125
2016 370,000 207,825 577,825
2017 380,000 200,425 580,425
2018 385,000 192,825 577,825
2019 395,000 185,125 580,125
2020 400,000 177,225 577,225
2021 410,000 169,225 579,225
2022 420,000 161,025 581,025
2023 425,000 151,575 576,575
2024 440,000 142,013 582,013
2025 450,000 131,013 581,013
2026 460,000 119,763 579,763
2027 475,000 107,113 582,113
2028 485,000 94,050 579,050
2029 500,000 79,500 579,500
2030 515,000 64,500 579,500
2031 530,000 49,050 579,050
2032 545,000 33,150 578,150
2033 560,000 16,800 576,800
355
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
WATER OPERATIONS
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 641,210 640,873 623,859 699,580 314,832 726,580 726,580 766,800 766,800
6112 - SALARY-SEASONAL TEMP 19,274 23,136 26,966 21,200 19,447 24,000 24,000 24,600 24,600
6113 - OVERTIME-REGULAR EMPLOYEES 54,399 66,110 53,596 53,100 40,795 54,700 54,700 56,300 56,300
6118 - VACATION PAY -22,903 7,202 10,096 0
6121 - INSURANCE CASH BENEFIT 4,260 2,160 1,680 900
6122 - COMP REQUEST -18,069 -19,815 -21,635 -17,252
6123 - SALARY-OTHER 0 0 0 26,185 0 66,435 66,435 102,030 102,030
6105 - SALARIES AND WAGES 678,172 719,666 694,563 800,065 358,722 871,715 871,715 949,730 949,730
6138 - MEDICARE 9,878 9,975 9,616 11,510 5,021 12,105 12,105 12,700 12,700
6139 - FICA 42,236 42,650 41,117 49,215 21,473 51,750 51,750 54,295 54,295
6141 - PENSIONS-PERA 49,255 51,495 49,147 57,940 25,906 60,950 60,950 63,985 63,985
6142 - WORKERS COMPENSATION 22,195 23,784 25,803 30,610 1,057 27,050 27,050 29,250 29,250
6143 - UNEMPLOYMENT COMPENSATION 0 0 6,735 0
6144 - LONG-TERM DISABILITY INSURANCE 1,596 1,173 1,229 1,980 558 2,295 2,295 2,345 2,345
6145 - MEDICAL INSURANCE 110,613 126,434 134,036 153,000 52,817 160,300 160,300 170,170 170,170
6146 - DENTAL INSURANCE 10,351 11,371 10,832 4,868
6147 - LIFE INSURANCE-BASIC 54 53 50 24
6148 - LIFE INSURANCE-SUPP/DEPEND 7,172 4,668 2,521 1,093
6150 - PENSION EXPENSE-GASB 68 62,360 45,113 -11,174 0
6170 - EMPLOYEE PAID PREMIUMS -15,399 -20,395 -5,686
6125 - EMPLOYEE BENEFITS 315,710 301,316 249,518 304,255 107,131 314,450 314,450 332,745 332,745
6100 - TOTAL PERSONNEL SERVICES 993,882 1,020,983 944,081 1,104,320 465,854 1,186,165 1,186,165 1,282,475 1,282,475
6210 - OFFICE SUPPLIES 664 1,110 784 750 92 800 800 800 800
6211 - SMALL TOOLS & EQUIPMENT 34,325 15,857 20,166 14,975 7,594 32,910 32,910 31,810 31,810
6212 - MOTOR FUELS/OILS 14,692 16,819 19,922 20,435 7,417 22,000 22,000 22,625 22,625
6214 - CHEMICALS 45,359 29,787 28,913 40,000 10,946 35,000 35,000 38,000 38,000
6215 - EQUIPMENT-PARTS 43,376 2,950 58,250 80,750 16,725 67,400 67,400 70,600 70,600
6216 - VEHICLES-TIRES/BATTERIES 3,659 2,301 2,830 3,670 783 3,875 3,875 3,875 3,875
6229 - GENERAL SUPPLIES 19,286 19,274 16,166 20,600 11,476 21,500 21,500 22,100 22,100
6205 - SUPPLIES 161,359 88,098 147,032 181,180 55,034 183,485 183,485 189,810 189,810
6231 - LEGAL SERVICES 0 0 0 0
6234 - CITY ENGINEER CONSULTANT SERV 0 840 1,005 27,056
6235 - CONSULTANT SERVICES 69,244 127,188 46,096 98,075 31,122 199,425 199,425 72,675 72,675
6237 - TELEPHONE/PAGERS 19,496 22,379 19,259 25,100 9,617 28,250 28,250 29,500 29,500
6238 - POSTAGE/UPS/FEDEX 28,008 29,403 14,106 36,600 7,357 35,700 35,700 124,700 124,700
6239 - PRINTING 5,719 6,294 4,171 20,750 4,431 4,750 4,750 7,875 7,875
6240 - CLEANING SERVICE/GARBAGE 1,655 1,620 4,591 6,600 -315 6,750 6,750 7,350 7,350
6249 - OTHER CONTRACTUAL SERVICES 88,238 64,538 69,648 102,135 18,659 121,740 121,740 168,685 168,685
6230 - CONTRACTUAL SERVICES 212,361 252,262 158,877 289,260 97,928 396,615 396,615 410,785 410,785
6255 - UTILITIES-ELECTRIC 305,619 369,408 346,256 360,000 120,952 375,000 375,000 380,000 380,000
6256 - UTILITIES-NATURAL GAS 31,781 32,768 39,670 33,000 21,714 35,000 35,000 37,000 37,000
6257 - UTILITIES-PROPANE/WATER/SEWER 1,659 1,978 2,920 1,800 272 1,800 1,800 1,800 1,800
6250 - UTILITIES 339,059 404,155 388,846 394,800 142,938 411,800 411,800 418,800 418,800
6265 - REPAIRS-EQUIPMENT 116,828 165,798 79,392 114,395 45,590 125,540 125,540 117,250 117,250
6266 - REPAIRS-BUILDING 18,861 32,691 19,902 21,000 6,798 20,000 20,000 20,000 20,000
6269 - REPAIRS-OTHER 91,533 123,026 57,570 106,300 71,831 109,000 109,000 115,000 115,000
6260 - REPAIRS AND MAINTENA 227,222 321,516 156,864 241,695 124,219 254,540 254,540 252,250 252,250
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 5,597 1,522 2,051 6,115 2,608 7,370 7,370 8,205 8,205
356
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
WATER OPERATIONS
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6276 - SCHOOLS/CONFERENCES/EXP OTHER 4,526 3,911 1,337 3,200 1,975 1,125 1,125 3,400 3,400
6277 - MILEAGE/AUTO ALLOWANCE 2,052 2,008 1,965 2,325 882 2,325 2,325 2,325 2,325
6278 - SUBSISTENCE ALLOWANCE 450 900 200 950 550 850 850 1,100 1,100
6280 - DUES & SUBSCRIPTIONS 4,199 758 9,991 11,500 12,863 13,175 13,175 18,390 18,390
6281 - UNIFORM/CLOTHING ALLOWANCE 3,966 2,910 3,394 4,600 1,398 4,725 4,725 4,800 4,800
6270 - TRNG/TRAVL/DUES/UNIF 20,789 12,008 18,939 28,690 20,275 29,570 29,570 38,220 38,220
6200 - TOTAL OPERATING COSTS 960,790 1,078,039 870,557 1,135,625 440,394 1,276,010 1,276,010 1,309,865 1,309,865
6310 - RENTAL EXPENSE 1,222 1,320 2,449 2,300 1,125 2,300 2,300 2,350 2,350
6311 - INSURANCE-PROPERTY/LIABILITY 104,004 109,200 112,000 115,000 57,500 118,500 118,500 152,200 152,200
6333 - GENERAL-CASH DISCOUNTS -197 -269 -153 -280
6349 - LATE FEES/FINANCE CHARGES 0 2 0 0
6351 - VISA/BANK CHARGES 19,546 22,063 23,356 22,000 8,449 29,000 29,000 32,000 32,000
6399 - OTHER CHARGES 193,688 124,365 131,010 238,890 90,088 252,480 252,480 247,590 247,590
6301 - OTHER EXPENDITURES 318,263 256,682 268,662 378,190 156,883 402,280 402,280 434,140 434,140
6300 - TOTAL OTHER EXPENDITURES 318,263 256,682 268,662 378,190 156,883 402,280 402,280 434,140 434,140
6401 - EXPENDITURES 0 0 0 0 0
6400 - TOTAL EXPENDITURES 0 0 0 0 0
6540 - TAXABLE MISC FOR RESALE 65,553 112,270 61,199 45,000 11,076 55,000 55,000 55,000 55,000
6501 - TAXABLE/NON-TAXABLE MISC RESAL 65,553 112,270 61,199 45,000 11,076 55,000 55,000 55,000 55,000
6500 - TOTAL EXPENDITURES 65,553 112,270 61,199 45,000 11,076 55,000 55,000 55,000 55,000
6610 - DEPRECIATION 1,782,503 1,652,871 1,471,569 1,900,000 343,666 1,957,000 1,957,000 2,147,000 2,147,000
6601 - TOTAL DEPRECIATION 1,782,503 1,652,871 1,471,569 1,900,000 343,666 1,957,000 1,957,000 2,147,000 2,147,000
6600 - TOTAL DEPRECIATION 1,782,503 1,652,871 1,471,569 1,900,000 343,666 1,957,000 1,957,000 2,147,000 2,147,000
6730 - CAPITAL OUTLAY-TRANSPORTATION 0 0 0 99,000 0 102,000 102,000
6735 - CAPITAL OUTLAY-OTHER IMPROVEME -84,303 125,795 43,929 4,958,534 2,026,292 4,928,800 4,928,800 2,122,000 2,122,000
6701 - TOTAL CAPITAL OUTLAY -84,303 125,795 43,929 5,057,534 2,026,292 5,030,800 5,030,800 2,122,000 2,122,000
6700 - TOTAL CAPITAL OUTLAY -84,303 125,795 43,929 5,057,534 2,026,292 5,030,800 5,030,800 2,122,000 2,122,000
6810 - CONSTRUCTION IN PROGRESS 0 0
6801 - TOTAL CONSTRUCTION COSTS 0 0 0 0
6800 - TOTAL CONSTRUCTION COSTS 0 0 0 0
6910 - BOND PRINCIPAL 0 0 0 395,000 0 400,000 400,000 410,000 410,000
6901 - TOTAL DEBT SERVICE 0 0 0 395,000 0 400,000 400,000 410,000 410,000
6900 - TOTAL DEBT SERVICE 0 0 0 395,000 0 400,000 400,000 410,000 410,000
7015 - DEBT SERVICE-INTEREST 199,215 191,807 184,725 185,125 92,563 274,225 274,225 240,225 240,225
7001 - TOTAL INTEREST AND FISCAL FEES 199,215 191,807 184,725 185,125 92,563 274,225 274,225 240,225 240,225
7000 - TOTAL INTEREST AND FISCAL FEES 199,215 191,807 184,725 185,125 92,563 274,225 274,225 240,225 240,225
7110 - TRANSFER TO OTHER FUNDS 325,500 735,250 344,000 350,000 175,000 360,000 360,000 370,000 370,000
7125 - ADMINI CHARGE TO OTHER FUNDS 203,500 207,070 212,250 218,600 109,300 225,000 225,000 232,600 232,600
7101 - TOTAL TRANSFERS 529,000 942,320 556,250 568,600 284,300 585,000 585,000 602,600 602,600
7100 - TOTAL TRANSFERS 529,000 942,320 556,250 568,600 284,300 585,000 585,000 602,600 602,600
4,764,903 5,380,766 4,400,972 10,769,394 3,821,027 11,166,480 11,166,480 8,603,305 8,603,305
357
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 65: WATER UTILITY OPERATIONS - 5305
Public Works Department
COMPANY 5300: WATER & SEWER FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
REVENUE
4910 Water Charges 4,710,000 5,053,000 5,053,000 5,401,000 5,401,000 5,806,000 5,806,000
4912 Water Connection Charges 45,000 45,000 45,000 45,000 45,000 45,000 45,000
4913 Other Water 75,000 75,000 75,000 75,000 75,000 75,000 75,000
5010 Investment Interest 100,000 100,000 100,000 100,000 100,000 63,000 63,000
Total 4,930,000 5,273,000 5,273,000 5,621,000 5,621,000 5,989,000 5,989,000
SALARIES
6110 Regular Employees 573,085 693,280 650,000 726,580 726,580 766,800 766,800
6112 Salary-Seasonal Temp 19,500 21,200 24,000 24,000 24,000 24,600 24,600
6113 Overtime - Reg 36,300 37,000 37,000 38,100 38,100 39,200 39,200
6113 Overtime - On Call Program 15,700 16,100 16,100 16,600 16,600 17,100 17,100
6123 Salaries - Other 17,515 26,185 26,185 31,435 31,435 30,030 30,030
6138 Medicare 9,535 11,510 11,510 12,105 12,105 12,700 12,700
6139 FICA 40,770 49,215 49,215 51,750 51,750 54,295 54,295
6141 Pension - PERA 48,195 57,940 57,940 60,950 60,950 63,985 63,985
6142 Worker's Compensation 20,185 30,610 30,610 27,050 27,050 29,250 29,250
6144 Long-Term Disability Insurance 1,625 1,980 1,980 2,295 2,295 2,345 2,345
6145 Hospital & Life Insurance 131,100 153,000 153,000 160,300 160,300 170,170 170,170
Reclassify Position - 50% Supervisor 8,500
Reclassify Position - GIS/Dept Specialist 6,300 6,300
Position Changes - New Employee Request 35,000 35,000 72,000 72,000
Total 922,010 1,104,320 1,063,840 1,186,165 1,186,165 1,282,475 1,282,475
6210 OFFICE SUPPLIES
General Office Supplies 700 700 700 750 750 750 750
Large Printer Paper 50 50 50 50 50 50 50
Total 750 750 750 800 800 800 800
6211 SMALL TOOL & EQUIPMENT
Small Tools 3,570 3,675 3,675 3,785 3,785 3,860 3,860
Electric/Power Tools 790 800 800 825 825 850 850
Tool Box Replacement - WTP 800 -
Radio w/Charger - new employee - - 1,000 1,000
Locator - new employee - - 1,000 1,000
Tools - stock new truck new employee - - 2,000 2,000
Hi-E Dryer - wells 2,500 2,500 2,500
Fluoride transfer pump replacement 2,200 -
2" Electric pump 2,300 -
Microsoft Surface - Laptop Replacement/iPad 2,500 2,500 2,500 1,000 1,000
Lawn Mower - Push Mower Replacement 500
AED - Utilities Garage 2,500
12' Fiberglass Heavy Duty Ladder 450
WTP - PRV 1,600 1,600
NaMnO4 Leak Detector on Pump (2)2,000
Chlorine 1-Ton Mount Regulator 3,000 -
Portable Chlorine Test Kit Replacement 500 - 500 500
Portable Fluoride Test Kit Replacement 500 500 500 500
UPS Replacement 2,500 2,500
Hydrant Buddy 4,700 4,700
Sandblast Cabinet 2,000 2,000
Well Sounder 1,500 800
Replace 50 Ton Press (Split Str/San/Fleet/Parks)1,000 1,000
BW Tank Acuator & Rod (4) 1/yr 14,000 7,500 7,500 7,500 7,500
Chlorine Analyzer 4,500 4,500
Bulk Fluoride Tank Radar & Programming 2,100 2,100
Well 4 Heat Exchanger Replace 3,000 3,000
Thaw Dawg (2)3,250
Booster Station Valves 8" & 10" 6,500 6,500
Gantry Lifting Frame 4,000 4,000
4-Ton Iron Worker Fabrication Machine (50/50 W/S)2,500 2,500
Total 18,110 14,975 30,025 32,910 32,910 31,810 31,810
6212 MOTOR FUELS/OILS
No lead Fuel 13,030 13,200 12,000 13,700 13,700 14,000 14,000
Diesel Fuel 2,865 3,000 3,000 3,500 3,500 3,600 3,600
Diesel Fuel Tax 365 385 350 350 350 375 375
Oil (Wells 4 & 5)1,000 1,050 1,500 1,100 1,100 1,150 1,150
Diesel - Generators 1,500 1,650 2,050 2,050 2,050 2,100 2,100
Oil/Lubricants 1,000 1,150 1,400 1,300 1,300 1,400 1,400
Total 19,760 20,435 20,300 22,000 22,000 22,625 22,625
358
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 65: WATER UTILITY OPERATIONS - 5305
Public Works Department
COMPANY 5300: WATER & SEWER FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6214 CHEMICALS
Treatment Chemicals - Chlorine 9,500 10,000 11,500 12,000 12,000 12,500 12,500
Treatment Chemicals - Fluoride 20,000 15,000 10,000 11,500 11,500 12,500 12,500
Sodium Permanganate 20,000 15,000 10,000 11,500 11,500 13,000 13,000
Total 49,500 40,000 31,500 35,000 35,000 38,000 38,000
6215 EQUIPMENT - PARTS
Vehicle: Fleet 5,600 5,600 5,700 5,700 5,800 5,800
WTP: chlorine(tainer), HVAC, pumps, solenoids 35,000 20,000 22,000 22,000 25,000 25,000
Wells: air reliefs, other 5,300 5,300 5,300 5,300 5,300 5,300
Distribution: Mains, meters, hydrants, p. station 21,000 16,000 20,500 20,500 20,500 20,500
General Equipment Supplies / Other 13,850 13,850 13,900 13,900 14,000 14,000
Dehumidifier Parts 1,025
Meters & MXU's 10,000
Mains 2,500
Hydrants 11,800
Chemical Pumps 4,500
Wells & Backflows Preventers 5,125
Vehicle 5,330
Solenoids 12,400
Chlorinator Parts 4,000
General Equipment Supplies 15,400
Valves, Air Reliefs 1,700
WTP Waste Valve 1,800
Pressure Station 1,350
Hydrant Top Bonnet Replacement 5,000
Chlortainer Parts 2,600
Total 84,530 80,750 60,750 67,400 67,400 70,600 70,600
6216 EQUIPMENT - TIRES/BATTERIES
Batteries - Generators, Wells 4 & 5 2,100 2,100 2,100 1,500 1,500 1,500 1,500
Batteries - RTUs, UPSs, Controls 820 820 820 875 875 875 875
Tires 750 750 750 1,500 1,500 1,500 1,500
Total 3,670 3,670 3,670 3,875 3,875 3,875 3,875
6229 GENERAL SUPPLIES
Safety: PPE, cones, gloves 4,400 4,400 4,500 4,500 4,600 4,600
Shop: Nuts, bolts, steel, reagents 3,400 3,400 3,500 3,500 3,600 3,600
Field: marking paint, flags, grout 2,400 2,400 2,500 2,500 2,600 2,600
Excavation: Sand/gravel, erosion, anodes, seed 4,900 4,900 5,000 5,000 5,100 5,100
General / Other.5,500 5,500 6,000 6,000 6,200 6,200
Flashers, Barricades 2,100
Safety Equipment/First Aid 4,400
Sand, Gravel, Fill Material 3,500
Paint - WTP, Wells, Hydrants 2,450
Shop Supplies 4,500
Location - Marking Supplies 3,200
ArcFlash PPE 380
Prescription Safety Glasses 125
Reagents for Water Testing 575
Erosion Control Products 850
Anodes - Corrosion Protection 2,680
Grass Seed 330
Steel 540
Total 25,630 20,600 20,600 21,500 21,500 22,100 22,100
6235 CONSULTANT SERVICES
Aquifer Modeling 50,000 50,000
Quarry Point Reservoir Plans and Inspection 25,000 25,000
Water Distribution System Modeling Services 8,000 8,000 8,000 8,000 8,000 8,000
Palomino Reservoir Inspection (Inter. Rehab '22)8,000 8,000
Palomino Reservoir Int Rehab Plans 25,000 25,000
Update Comprehensive Water Supply Plan 10,000
Engineering Consulting Firm Costs 10,000 11,000 11,000 12,000 12,000 13,000 13,000
Legal Expenses 2,100 2,500 2,500 2,750 2,750 2,750 2,750
Audit 11,500 11,100 11,100 11,400 11,400 11,500 11,500
Cartegraph OMS Development 10,000
OSHA Required Tests (Hearing, Hep B, etc.)775 775 775 775 775 825 825
CCR Report Preparation 2,275 3,200 3,500 3,500 3,500 3,600 3,600
Cross Connection Study (add Mandate)4,500 4,500 -
Arc Flash Hazard Survey - WTP 15,000
WTP dehumidifier to SCADA 8,800
359
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 65: WATER UTILITY OPERATIONS - 5305
Public Works Department
COMPANY 5300: WATER & SEWER FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6235 CONSULTANT SERVICES CONTINUTED
RMP/PSM Plan Update 6,000
Risk & Resilience (VA) ER Plan Update 3,000 18,000
WHP Plan Update 15,000 15,000 10,000 10,000
Longridge Reservoir Plans & Inspection 25,000 25,000 60,000 60,000
Fiber Integration Towers, Wells to WTP 5,000 8,000 8,000 8,000 8,000 8,000 8,000
Total 79,950 98,075 102,875 199,425 199,425 72,675 72,675
6237 TELEPHONE/PAGERS
Gopher State w/ GSOC Ticket Mgmt.14,000 14,700 10,000 12,150 12,150 12,500 12,500
Telephones 4,600 4,700 5,400 5,700 5,700 6,000 6,000
Cellular Phone/Communications 3,160 3,200 2,600 2,700 2,700 3,000 3,000
Wireless Air Card 1,000 2,500 7,200 7,700 7,700 8,000 8,000
Total 22,760 25,100 25,200 28,250 28,250 29,500 29,500
6238 POSTAGE/UPS/FEDEX
Postage 30,000 31,000 31,000 31,000 31,000 120,000 120,000
Consumer Confidence Mailing 1,000 1,000 1,000 100 100 100 100
Meter Program Certified Letters $6.70-2018 rate 4,000 4,000 4,000 4,000 4,000 4,000
Billing Inserts 100 100 100 100 100 100
Shipping (SSI/Other)500 500 500 500 500 500 500
Total 31,500 36,600 36,600 35,700 35,700 124,700 124,700
6239 PRINTING/PUBLISHING
Water Bills 5,550 15,000 50 100 100 100 100
Assessment Rolls 3,000 3,000 3,000 3,100 3,100
Educational Materials 540 550 550 550 550 575 575
F-T & P-T Want Ads 870 900 - - - - -
Print Chip Books 2,500 2,700 2,700 3,000 3,000
Consumer Confidence Report 1,000 1,000 200 500 500 500 500
Water-Off and Restriction Notices 560 600 600 600 600 600 600
Total 11,020 20,750 7,100 4,750 4,750 7,875 7,875
6240 C. SERVICE/GARBAGE REMOVAL
Water Break Material Disposal 1,000 1,100 1,100 1,250 1,250 1,350 1,350
Cleaning Services - WTP/CMF 12,000 5,500 5,500 5,500 5,500 6,000 6,000
Total 13,000 6,600 6,600 6,750 6,750 7,350 7,350
6249 OTHER CONTRACTUAL SERVICES
Standard & Coliform Bacteria Testing 8,700 9,000 8,000 9,500 9,500 9,700 9,700
Coliform Bacteria Sample Collection 18,000 18,000 19,000 19,000 19,000 19,000
Lease Phone Lines 950 960 - - - - -
Water Meter Reading 15,000 15,000 14,100 10,000 10,000 7,500 7,500
Hydrant Painting & Sandblasting 29,000 32,000 29,000 35,000 35,000 36,000 36,000
Printing/Mailing Water Bills 17,000 17,500 17,500 68,000 68,000
800 mHz Radio Fees 300 300 300 325 325
Leak Detection & Survey 9,600 10,000 10,300 10,250 10,250 10,300 10,300
Plumbing Repairs 1,250 1,425 1,425 1,500 1,500 1,575 1,575
Trans Alarm Monitoring (Wells 1, 2 )1,600 1,600 1,300 1,625 1,625 1,650 1,650
WTP Discharge Samples 1,050 1,100 1,100 1,125 1,125 1,150 1,150
Fire Extinguisher Testing 575 600 600 650 650 675 675
Overhead Hoist Inspection 550 600 600 625 625 635 635
Meter Testing 1,000 1,000 1,000 1,000 1,000 1,000 1,000
WTP Boiler Inspection 95 100 100 100 100 100 100
Dakota County Aerial Photos JPA 900 1,000 1,000 1,100 1,100 1,150 1,150
Fire System Monitoring - WTP 375 400 400 420 420 450 450
Fire System Annual Testing - WTP 575 650 850 675 675 700 700
CO System Annual Testing 350 400 400 420 420 425 425
Well 10 Generator Emissions Testing - 1,500 1,500 - - - -
WTP Generator Emissions Testing 3,000 3,000 - -
Well 3 Pest Control Services 300 300 300 300 300 300 300
Trane Dehumidifier Maintenance Agreement 5,500 6,500 3,600 5,000 5,000 5,250 5,250
Longridge Reservoir Mowing 2,500 2,650 2,650 2,800 2,800
Total 77,370 102,135 113,375 121,740 121,740 168,685 168,685
6255 UTILITIES - ELECTRIC
Wells and Water Treatment Plant 310,000 360,000 360,000 375,000 375,000 380,000 380,000
Total 310,000 360,000 360,000 375,000 375,000 380,000 380,000
6256 UTILITIES - NATURAL GAS
WTP, Wells 4 & 5 32,000 33,000 33,000 35,000 35,000 37,000 37,000
Total 32,000 33,000 33,000 35,000 35,000 37,000 37,000
6257 UTILITIES - PROPANE
General Use 1,000 1,800 1,800 1,800 1,800 1,800 1,800
Total 1,000 1,800 1,800 1,800 1,800 1,800 1,800
360
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 65: WATER UTILITY OPERATIONS - 5305
Public Works Department
COMPANY 5300: WATER & SEWER FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6265 REPAIRS - EQUIPMENT
Vehicle: Fleet 5,000 5,000 5,000 5,000 5,300 5,300
WTP: electrical, controls, dehumidifier, communication 38,395 38,395 38,600 38,600 39,000 39,000
Wells: electrical, controls - PLC, transdcuer 16,700 16,700 17,000 17,000 17,350 17,350
Distribution: Mains, meters, hydrants, p. station 13,000 13,000 13,200 13,200 13,400 13,400
Generator: Maintenance 16,300 16,300 16,500 16,500 16,700 16,700
General Equipment: locator, radio, UB, BF 25,000 25,000 25,240 25,240 25,500 25,500
MXU Replacements - early meter failure 15,000
Vehicle Maintenance 4,600
Flow Meters at Wells 1,150
WTP Controls - Booster Station, Wells 11,500
Test and Repair Backflow Preventers 4,000
Generator Maint. Contract 8,000
Generator Maintenance/Repairs 7,700
Elect. Maint. & Repairs (Wells, WTP)/TEGG 27,675
Commercial Water Meters 1,150
Check Encoder Maintenance (Utility Billing)490
General Repairs 5,700
SSI Handheld Repairs 1,150
Portable Radio Repair 925
Locator Repair 1,690
Hydrant Seat Machine Seal 560
Card Reader System Maintenance 2,250
Well PLC Replacement 2,850
Well Transducer Replacement 7,400
Radio Replacement for Wells 5,125
Security System Maintenance 2,100
WTP Generator - Upgrade Insulation Exhaust 3,000
Wells 1,2,3,5 add high temp alarm in CL Room 4,000
WTP Add Ext Camera front & generator doors 8,000 10,000 10,000
Wells 1, 2, 3 Install motion sensors 1,800
Dehumidifier Repairs 5,000
Total 132,815 114,395 114,395 125,540 125,540 117,250 117,250
6266 REPAIRS - BUILDINGS
Garage add electrical outlets 1,500 -
Heaters, Boilers, Air Cond, etc.4,900 5,000 5,000 5,000 5,000 5,000 5,000
WTP/Well Bldgs. (Trim, Doors, Roofs, Etc.)13,700 16,000 15,000 15,000 15,000 15,000 15,000
Total 20,100 21,000 20,000 20,000 20,000 20,000 20,000
6269 REPAIRS - OTHER
Thawing Water Lines 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Water Main Breaks 71,000 75,000 75,000 77,000 77,000 80,000 80,000
Landscape Restoration 5,780 5,800 5,800 6,000 6,000 6,000 6,000
Curb Stop Repairs 14,350 14,500 14,500 15,000 15,000 16,000 16,000
Misc. (Ex: Hyd. Damage, GV Repair)8,600 10,000 10,000 10,000 10,000 12,000 12,000
Total 100,730 106,300 106,300 109,000 109,000 115,000 115,000
6275 SCHOOL/CONF/EXP - LOCAL
School & Certifications/State AWWA 2,500 2,800 2,800 2,900 2,900 3,500 3,500
MPWA Spring/Fall Conferences - Director 300 315 280 320 320 430 430
MRWA School 575 700 700 700 700 725 725
ESRI GIS State Conference 1,100 1,100 1,100 1,150 1,150
Leadership Academy 1,500 1,500 1,500 1,500 1,500 1,500
Electrical Safety/Specialty Training Classes 700 800 800 850 850 900 900
Total 5,575 6,115 5,680 7,370 7,370 8,205 8,205
6276 SCHOOL/CONF/EXP - OTHER
AWWA National - 2,100 2,100 - - 2,200 2,200
Maint Employee Training 1,060 1,100 1,100 1,125 1,125 1,200 1,200
Total 1,060 3,200 3,200 1,125 1,125 3,400 3,400
6277 MILEAGE/AUTO ALLOWANCE
Superintendent - 50%1,650 1,650 1,650 1,650 1,650 1,650 1,650
Billing/Training 675 675 675 675 675 675 675
Total 2,325 2,325 2,325 2,325 2,325 2,325 2,325
6278 SUBSISTENCE ALLOWANCE
State AWWA Conference x2 400 400 400 400 400 400 400
MRWA School/Training 300 300 450 450 450 450 450
AWWA National - 250 250 - - 250 250
Total 700 950 1,100 850 850 1,100 1,100
361
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 65: WATER UTILITY OPERATIONS - 5305
Public Works Department
COMPANY 5300: WATER & SEWER FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6280 DUES & SUBSCRIPTIONS
Certification Renewal Fees 300 350 350 350 350 375 375
MRWA & APWA Memberships 250 275 500 525 525 540 540
Cartegraph Support & Hosting 7,000 7,000 7,000 7,200 7,200 7,300 7,300
Asset Management Citizen App (split PW/San/Storm)5,000 5,000
GSOC Annual Fee 100 100 100 100 100 100 100
MGWA Dues 50 50 50 50 50 50 50
SUSA Dues 125 250 250 250 250 250 250
AWWA Dues - Utility Membership 3,400 3,475 3,475 3,500 3,500 3,525 3,525
Korterra GSOC Ticket Mgmt Annual 1,200 1,200 1,200 1,250 1,250
Total 11,225 11,500 12,925 13,175 13,175 18,390 18,390
6281 UNIFORM/CLOTHING ALLOWANCE
Utility Employees 4,575 4,600 4,000 4,075 4,075 4,800 4,800
Add Employee(2020)- 650 650
Total 4,575 4,600 4,000 4,725 4,725 4,800 4,800
6310 RENTAL EXPENSE
General Rental 550 550 550 550 550 550 550
Scaffolding 500 500 500 500 500 500 500
Home and Garden Show (move from 6229)1,150 1,250 1,250 1,250 1,250 1,300 1,300
Total 2,200 2,300 2,300 2,300 2,300 2,350 2,350
6311 INSURANCE
General, Auto, Property Liability 112,000 115,000 115,000 118,500 118,500 152,200 152,200
Total 112,000 115,000 115,000 118,500 118,500 152,200 152,200
6399 OTHER CHARGES
LOGIS 87,550 90,960 90,960 94,250 94,250 98,600 98,600
Water Meter Customer Portal - Setup 10,500 - 10,500 10,500 - -
Water Meter Customer Portal - Annual Fees 12,000 8,000 16,000 16,000 16,000 16,000
Invoice Cloud Imbedding in Portal 1,375 2,750 2,750 2,750 2,750
DNR Water Use Permit 41,000 35,000 30,000 37,000 37,000 37,000 37,000
Hazardous Chemical Inventory Fee 525 530 530 530 530 540 540
Generator Emission Fee 1,070 1,100 1,100 1,150 1,150 1,200 1,200
Discharge Permit/Strength Charge 6,500 7,000 8,700 9,000 9,000 9,200 9,200
Invensys Support 1,475 1,500 - -
County Obstruction Permit 275 300 300 300 300 300 300
AMI Support 80,000 80,000 80,000 81,000 81,000 82,000 82,000
Total 218,395 238,890 220,965 252,480 252,480 247,590 247,590
6351 CREDIT CARD FEES
Annual Fees 21,000 22,000 22,000 29,000 29,000 32,000 32,000
Total 21,000 22,000 22,000 29,000 29,000 32,000 32,000
6540 TAXABLE MISC FOR RESALE
Water Meters 36,000 45,000 45,000 55,000 55,000 55,000 55,000
Total 36,000 45,000 45,000 55,000 55,000 55,000 55,000
6610 DEPRECIATION
Depreciation 1,800,000 1,900,000 1,900,000 1,957,000 1,957,000 2,147,000 2,147,000
Total 1,800,000 1,900,000 1,900,000 1,957,000 1,957,000 2,147,000 2,147,000
6730 CAPITAL OUTLAY - VEHICLES
Replace 406 3/4 ton vehicle (toolbox, plow)35,700
Replace 2012 lawn mower 50/50 split w/fleet 11,000 11,000 11,000
Replace 419 3/4 ton vehicle change to 1-Ton Utility Truck 60,000 60,000
Replace 421 3/4 ton vehicle (toolbox, plow)39,000 39,000
Replace 408 - 3/4 ton vehicle (toolbox, plow)42,500 42,500
Replace Scissor Lift (split w/Fleet, Street, San)6,000 6,000
Add vehicle - new employee (3/4 ton w/plow & tool)- 42,500 42,500
Total 46,700 99,000 99,000 102,000 102,000 - -
6735 CAPITAL OUTLAY - OTHER IMP
Palomino Tower Landscape/Gate/Curb/Pave 25,000
Well 8 Phone to Fiber Upgrade (Move to 2018)25,000
NaMnO4 Piping Modifications 13,000
WTP TEGG Repairs 11,000
Palomino Res. Emergency Electrical Connections 5,000 5,000
Longridge Reservoir Rehab (to 2020)- - 900,000 900,000
WTP Roof Install Deicing Cables 21,500 21,500
Booster Station Pump Inspection (2 - 1/YR)14,000 14,000 14,000
Nordic Booster Pump Rehab
Well Rehabilitation, Nos. 6,11,20, LZP4 155,000 155,000
Well 5 - Replace AC 15,000
WTP Generator Room Heater/Modifications 20,000 - -
Fiber Extension Project 40,000 40,000 40,000 40,000 40,000 40,000 40,000
Gate Valve Replacement 25,000 25,000 25,000 30,000 30,000 30,000 30,000
362
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 65: WATER UTILITY OPERATIONS - 5305
Public Works Department
COMPANY 5300: WATER & SEWER FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6735 CAPITAL OUTLAY - OTHER IMP CONTINUTED
Replace Water Meter System 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 500,000 500,000
Water conservation grant program (irrigation sensors)10,000 10,000 10,000 10,000
Palomino Reservoir wash/insp 8,800 8,800
Utilities Garage Door Replacement 12,000 12,000
Nordic Booster Station Replace AC 15,000 15,000
Well 19 Replace AC 7,000 7,000
Well 10 Replace AC 10,000 10,000
GPS Unit/Software - Replace 15,000 15,000
Well 11 Driveway Replace (with JCRR project)10,000 10,000
Pressure Station R&R (with JCRR project)100,000 100,000
Water Break Street Patching 50,000 50,000 50,000 50,000 50,000 50,000
Well Rehabilitation, Nos. 4, 13, HZP4 no well 16 121,000 121,000
Install valve 135th St @ Foliage Ave 20,000 20,000
Water Main Replace Diamond Path N of Evermoor 330,000 330,000
DNR Groundwater Monitoring Well - SCADA 30,000 30,000
Well 3 Driveway Replacement - Palomino Dr 11,000 11,000
Pressure Station R&R Garden View & 137th St 100,000 100,000
Fiber to Wells 8, 12, 13, Herald Way 75,000 75,000
Fiber to Well 20, Observation Well 40,000 40,000
Wells 1 & 3 Electrical Upgrade 65,000 65,000
Palomino Reservoir Int Maintenance move to '22
WTP HZP2 Maintenance 16,000 16,000
Well Rehabilitation Nos. 7, 9, 19 155,000 155,000
WTP security/motion sensor system repair 20,000
WTP - replace ladders pumping chamber 10,000
Quarry Point Fence Extension 25,000
Quarry Point Tower Int Rehab (move to '21 $226K)- 226,000 226,000
Storage Reservoir Tank Maint. (Nordic) wash/insp 8,500
Hydraulic Valve Operation Wrench Replacement 10,000
Well Rehabilitation, Nos. 1,2,18, LZP1 144,000
Water Main Lining/Replace Diamond Path 775,000
Longridge/Harwell Corrosion Mitigation 300,000 900,000 -
2018 Street & Utility Recon (Redwood, JCRR, 133r 1,085,000
2019 Street & Utility (JCRR)692,787 692,787
2019 Street & Utility Recon (AV 11th,12th)915,247 915,247
2020 Street & Utility Recon (Cimarron, Surrey, Gardenview)1,320,000 1,320,000
2021 Street & Utility Recon (Cim Phase 2;133rd Gal-Fstaff)844,000 844,000
Harwell/Havelock/160th St Watermain Loop (move 175,000
Total 4,720,500 4,958,534 4,078,534 4,928,800 4,928,800 2,122,000 2,122,000
6910 BOND PRINCIPAL
2013 WTP Bonds ($10.8M)385,000 395,000 395,000 400,000 400,000 410,000 410,000
Total 385,000 395,000 395,000 400,000 400,000 410,000 410,000
7015 BOND INTEREST
2013 WTP Bonds (add meters & street program)192,825 185,125 236,125 274,225 274,225 240,225 240,225
Total 192,825 185,125 236,125 274,225 274,225 240,225 240,225
7110 TRANSFER TO OTHER FUNDS
General Fund 344,000 350,000 350,000 360,000 360,000 370,000 370,000
Total 344,000 350,000 350,000 360,000 360,000 370,000 370,000
7125 ADMIN CHARGE TO GENERAL FUND
212,250 350,000 350,000 225,000 225,000 232,600 232,600
Total 212,250 350,000 350,000 225,000 225,000 232,600 232,600
Total Net of Personnel 9,150,525 9,796,474 8,937,994 9,980,315 9,980,315 7,320,830 7,320,830
TOTAL EXPENSES 10,072,535$ 10,900,794 10,001,834$ 11,166,480$ 11,166,480$ 8,603,305$ 8,603,305$
LESS Capital Outlay (4,767,200)$ (5,057,534) (4,177,534)$ (5,030,800)$ (5,030,800)$ (2,122,000)$ (2,122,000)$
TOTAL EXP WITHOUT CAPITAL OUTLAY 5,305,335 5,843,260 5,824,300 6,135,680 6,135,680 6,481,305 6,481,305
363
Notes:
364
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
5300 66 5365 SEWER
OPERATIONS
Public Works
DESCRIPTION OF ACTIVITY
The Sanitary Sewer Utility Division is responsible for operating and maintaining the
sanitary sewer conveyance system and piping portion of the storm sewer drainage
system. The City’s sanitary sewer system includes of 203 miles of sewer pipe; 5,550
manhole structures; and 9 sanitary lift stations. This business unit also provides funding
for wastewater treatment charges through the regional wastewater treatment plant
system operated by Metropolitan Council Environmental Services.
SERVICE CATEGORIES
The Sanitary Sewer Utility Division provides wastewater service to 50,000 customers
within the City of Apple Valley. The following services are provided within this division.
1.Wastewater Conveyance Services
Safely convey an average annual volume of 1.2 billion gallons of wastewater for
customer within the City of Apple Valley
Coordinate disposal of wastewater into trunk and interceptor sewers located at the
City borders, including the Metropolitan Council Environmental Services system, the
City of Burnsville (northwestern portion of Apple Valley) and the City of Eagan
(Minnesota Zoo, Lebanon Hills Regional Park and Briar Oaks Development)
Wastewater is processed at the regional Empire and Seneca wastewater treatment
plants owned and operated by Metropolitan Council Environmental Services
2.Maintenance, Inspection and Cleaning Services
Conduct inspections of approximately 10 miles of sewers per year using remote
control televising inspection equipment to assess pipe condition, detect locations of
pipe failure and blockage within the collection system
Perform manhole inspections and pipe system cleaning for approximately 65 miles of
sanitary sewers per year using City jetting and vacuum equipment to maintain
system conveyance capacity and minimize sewer backups
Repair damaged or deteriorated segments of the pipe and manhole system using
cured in place lining, high performance coatings or infrastructure replacement work
3.Lift Station Operation Services
Maintain sanitary sewer lift stations, including inspection of station controls, testing of
alarm systems and review of electrical components to ensure reliability
Remove and repair damaged pumps and other station components
Continuously monitor alarms and security status with SCADA System
365
MAJOR OBJECTIVES FOR 2020
•Maintain compliance with Federal and State mandates
•Adopt the updated Sanitary Sewer Master Plan completed as part of the
Comprehensive Plan process with complete city-wide modeling
•Implement web-based asset management software and deploy mobile devices
for field staff
•Sanitary Lift Station 7 control and landscape upgrade
•Fiber extension to certain lift stations for better SCADA communications
MAJOR OBJECTIVES FOR 2021
•Maintain compliance with Federal and State mandates
•Maintain sanitary sewer system with zero sewer backups
•Install grinder pump at Sanitary Lift 2
•Fiber extension to certain lift stations for better SCADA communications
•Upgrade Lift Station SCADA system hardware, software and repeaters
•CIPP end to end lining 146th St Ct (7 lines)
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2016 2017 2018 2019 2020 2021
Number of Gallons Conveyed
(in billions) 1.1 1.2 1.1 1.1 1.1 1.1
Miles of Sewer Cleaned 65 47 60 68 68 68
Number of Sewer Backups
within System per year 2 1 1 0 0 0
Regular Status
Personnel Schedule – FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Public Works Superintendent .5 .5 .5
Public Works Supervisor .5 .5 .5 .5
Department Specialist 1 1 1 1 1 1
Utilities Foreman 1 1 1 1 1 1
Technical Specialist 2 2 1 1 1 1
Maintenance II / I 2 2 3 3 3 3
GIS Tech
FT position split with 1510, 5305,5505
0 0.25 0.25 0.25 0.25 0.25
Temporary Status
Personnel Schedule - Hours
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Seasonal 1,950 2,000 2,000 2,000 2,000 2,000
366
Summary Budget
Department 66 -Sewer Operations
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Utility Charges 4,847,599 5,152,407 5,451,120 5,212,000 5,603,000 5,967,000 6,146,000
Investment Earnings 30,357 20,891 105,000 100,000 100,000 100,000 45,000
Shared Rev w/ Water 87,879 95,832 74,245 60,000 60,000 60,000 60,000
Met Council-Share of LS#3 277,450 - - - - - -
Other Revenue - - - - - - -
5,243,285 5,269,130 5,630,366 5,372,000 5,763,000 6,127,000 6,251,000
Expenditures:
Salaries & Wages 436,957 421,846 506,234 679,215 571,760 597,745 617,030
Emp. Benefits 219,943 210,827 208,306 262,520 229,635 220,475 231,675
Supplies 81,356 51,113 70,808 81,195 72,155 81,960 89,450
Contractual Serv.20,522 38,667 50,507 46,425 38,000 89,140 133,155
Utilities 22,509 27,297 22,791 29,000 29,000 30,000 30,500
Repairs & Maint.22,438 62,404 63,417 86,455 73,800 74,800 74,800
Training/Travel/Dues 7,619 8,544 16,816 15,575 16,170 16,975 22,290
MCES Sewer Charges 2,760,605 2,901,394 2,839,740 2,839,000 3,042,500 3,262,000 3,490,000
Other Exp.167,770 259,096 264,958 265,425 290,760 309,950 271,200
VISA / MC charges 19,443 22,063 23,264 19,000 25,000 25,000 27,000
Depreciation 946,612 1,115,675 886,141 1,000,000 1,120,000 1,150,000 1,187,000
Capital Outlay not Capitalize - 8,964 1,268 1,502,600 1,461,385 1,566,000 1,582,000
Transfers/admin chg to GF 510,500 529,000 343,600 343,600 354,000 365,000 376,000
Transfers to other funds - 209,750 209,200 209,200 215,500 222,000 229,000
Total Exp 5,216,274 5,866,640 5,507,050 7,379,210 7,539,665 8,011,045 8,361,100
Net Income 27,011 (597,510) 123,316 (2,007,210) (1,776,665) (1,884,045) (2,110,100)
Change in Cash:
Less: Capital outlay - (8,964) (1,268) (1,502,600) (1,461,385) (1,566,000) (1,582,000)
Add: Depreciation 946,612 1,115,675 886,141 1,000,000 1,120,000 1,150,000 1,187,000
Net Change in Cash 973,623 509,201 1,008,189 (2,509,810) (2,118,050) (2,300,045) (2,505,100)
2020 Capital Outlay
Street & Utility Recon (Cimarron Ph. 1, Garden View) $1,392,000
Fiber Installation $ 40,000
Lift 10 Pump 2 Replacement $ 10,000
Lift 7 Control and Landscape Improvements $ 65,000
Lift 1 AC Replacement $ 10,500
Vehicle 418 Replacement $ 42,500
$1,560,000
2021 Capital Outlay
Street & Utility Recon (Cimarron Ph. 2, 133rd St.) $ 891,000
Lift 2 Grinder Pump Install $ 60,000
Fiber Installation $ 40,000
Lift SCADA Upgrade $ 250,000
CIPP end to end lining 146th St Ct $ 200,000
Vehicles 412 & 414 Replacement $ 87,000
Changeable Message Board Replacement $ 19,000
Intercommunity Flow Meter JCRR w/ Eagan $ 35,000
$1,582,000
367
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
SEWER OPERATIONS
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 390,427 390,885 460,164 483,840 218,193 514,390 514,390 531,970 531,970
6111 - SALARY PART-TIME 524 0 0 0
6112 - SALARY-SEASONAL TEMP 17,275 12,816 12,686 18,500 3,727 19,000 19,000 19,600 19,600
6113 - OVERTIME-REGULAR EMPLOYEES 35,690 37,347 41,866 46,600 20,333 48,000 48,000 49,500 49,500
6118 - VACATION PAY 7,752 19 16,013 0
6121 - INSURANCE CASH BENEFIT 1,680 2,160 1,800 720
6122 - COMP REQUEST -16,390 -21,381 -26,295 -14,559
6123 - SALARY-OTHER 22,820 16,355 16,355 15,960 15,960
6105 - SALARIES AND WAGES 436,957 421,846 506,234 571,760 228,415 597,745 597,745 617,030 617,030
6138 - MEDICARE 6,018 6,008 6,776 8,290 3,122 8,665 8,665 8,945 8,945
6139 - FICA 25,733 25,690 28,972 35,450 13,345 37,060 37,060 38,255 38,255
6141 - PENSIONS-PERA 30,768 30,514 35,673 40,480 16,757 43,405 43,405 44,805 44,805
6142 - WORKERS COMPENSATION 15,342 15,259 15,990 21,080 397 17,055 17,055 18,455 18,455
6144 - LONG-TERM DISABILITY INSURANCE 1,144 937 989 1,395 455 1,645 1,645 1,645 1,645
6145 - MEDICAL INSURANCE 93,627 111,487 140,527 122,940 56,277 112,645 112,645 119,570 119,570
6146 - DENTAL INSURANCE 8,374 8,154 8,642 4,038
6147 - LIFE INSURANCE-BASIC 42 46 48 22
6148 - LIFE INSURANCE-SUPP/DEPEND 924 1,186 1,186 556
6150 - PENSION EXPENSE-GASB 68 37,970 27,516 -1,994 0
6170 - EMPLOYEE PAID PREMIUMS -15,969 -28,501 -8,442
6125 - EMPLOYEE BENEFITS 219,943 210,827 208,306 229,635 86,526 220,475 220,475 231,675 231,675
6100 - TOTAL PERSONNEL SERVICES 656,900 632,674 714,540 801,395 314,941 818,220 818,220 848,705 848,705
6210 - OFFICE SUPPLIES 211 237 386 250 73 250 250 250 250
6211 - SMALL TOOLS & EQUIPMENT 14,460 7,883 20,195 8,555 787 15,700 15,700 21,335 21,335
6212 - MOTOR FUELS/OILS 12,448 13,180 17,016 16,875 6,175 18,335 18,335 18,845 18,845
6214 - CHEMICALS 0 0 0 0 0
6215 - EQUIPMENT-PARTS 40,184 16,640 26,229 33,000 7,019 33,900 33,900 34,875 34,875
6216 - VEHICLES-TIRES/BATTERIES 5,765 3,531 2,568 3,810 1,439 4,025 4,025 4,125 4,125
6229 - GENERAL SUPPLIES 8,289 9,641 4,414 9,665 1,516 9,750 9,750 10,020 10,020
6205 - SUPPLIES 81,356 51,113 70,808 72,155 17,009 81,960 81,960 89,450 89,450
6235 - CONSULTANT SERVICES 15,030 26,758 11,505 16,000 9,809 23,600 23,600 24,025 24,025
6237 - TELEPHONE/PAGERS 360 305 1,335 1,350 637 3,040 3,040 3,080 3,080
6238 - POSTAGE/UPS/FEDEX 648 1,262 14,106 4,000 5,759 17,000 17,000 68,000 68,000
6239 - PRINTING 0 1,307 1,266 500 792 1,800 1,800 1,850 1,850
6240 - CLEANING SERVICE/GARBAGE 1,351 2,845 2,357 4,500 4,014 2,500 2,500 2,500 2,500
6249 - OTHER CONTRACTUAL SERVICES 3,133 6,191 19,937 11,650 10,396 41,200 41,200 33,700 33,700
6230 - CONTRACTUAL SERVICES 20,522 38,667 50,507 38,000 31,407 89,140 89,140 133,155 133,155
6255 - UTILITIES-ELECTRIC 22,081 26,854 22,088 28,000 12,246 29,000 29,000 29,500 29,500
6256 - UTILITIES-NATURAL GAS 427 443 703 1,000 305 1,000 1,000 1,000 1,000
6250 - UTILITIES 22,509 27,297 22,791 29,000 12,551 30,000 30,000 30,500 30,500
6265 - REPAIRS-EQUIPMENT 8,648 50,206 10,208 41,300 6,376 41,300 41,300 41,300 41,300
6266 - REPAIRS-BUILDING 0 0 0 0
6269 - REPAIRS-OTHER 13,789 12,198 53,209 32,500 2,893 33,500 33,500 33,500 33,500
6260 - REPAIRS AND MAINTENA 22,438 62,404 63,417 73,800 9,268 74,800 74,800 74,800 74,800
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 2,453 2,515 5,464 3,800 1,423 3,850 3,850 3,950 3,950
6276 - SCHOOLS/CONFERENCES/EXP OTHER 450 1,329 416 0 876
6277 - MILEAGE/AUTO ALLOWANCE 1,276 1,293 1,291 1,850 744 1,850 1,850 1,850 1,850
6278 - SUBSISTENCE ALLOWANCE 300 300 450 300 300 450 450 450 450
368
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
SEWER OPERATIONS
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6280 - DUES & SUBSCRIPTIONS 191 553 5,790 7,370 7,328 7,900 7,900 13,040 13,040
6281 - UNIFORM/CLOTHING ALLOWANCE 2,949 2,553 3,406 2,850 1,629 2,925 2,925 3,000 3,000
6270 - TRNG/TRAVL/DUES/UNIF 7,619 8,544 16,816 16,170 12,299 16,975 16,975 22,290 22,290
6200 - TOTAL OPERATING COSTS 154,444 188,025 224,339 229,125 82,535 292,875 292,875 350,195 350,195
6310 - RENTAL EXPENSE 0 0 0 300 0 300 300 325 325
6311 - INSURANCE-PROPERTY/LIABILITY 93,504 98,175 100,600 103,600 51,800 106,700 106,700 70,000 70,000
6317 - METRO WASTE CONTROL PAYMENT 2,760,605 2,901,394 2,839,740 3,042,500 1,774,761 3,262,000 3,262,000 3,490,000 3,490,000
6318 - BURNSVILLE/EAGAN SWR REIMBURSE 74,316 78,437 79,784 78,800 36,151 82,200 82,200 86,275 86,275
6333 - GENERAL-CASH DISCOUNTS -50 -51 -44 -7
6351 - VISA/BANK CHARGES 19,443 22,063 23,264 19,600 8,449 25,000 25,000 27,000 27,000
6399 - OTHER CHARGES 0 82,536 84,619 113,460 47,128 120,750 120,750 114,600 114,600
6301 - OTHER EXPENDITURES 2,947,818 3,182,553 3,127,962 3,358,260 1,918,283 3,596,950 3,596,950 3,788,200 3,788,200
6300 - TOTAL OTHER EXPENDITURES 2,947,818 3,182,553 3,127,962 3,358,260 1,918,283 3,596,950 3,596,950 3,788,200 3,788,200
6401 - EXPENDITURES 0
6400 - TOTAL EXPENDITURES 0
6610 - DEPRECIATION 946,612 1,115,675 886,141 1,120,000 110,306 1,150,000 1,150,000 1,187,000 1,187,000
6601 - TOTAL DEPRECIATION 946,612 1,115,675 886,141 1,120,000 110,306 1,150,000 1,150,000 1,187,000 1,187,000
6600 - TOTAL DEPRECIATION 946,612 1,115,675 886,141 1,120,000 110,306 1,150,000 1,150,000 1,187,000 1,187,000
6730 - CAPITAL OUTLAY-TRANSPORTATION 0 0 0 215,000 0 48,500 48,500 106,000 106,000
6735 - CAPITAL OUTLAY-OTHER IMPROVEME 0 8,964 1,718 1,246,385 49,468 1,517,500 1,517,500 1,476,000 1,476,000
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 0 0 0 26,420
6701 - TOTAL CAPITAL OUTLAY 0 8,964 1,718 1,461,385 75,888 1,566,000 1,566,000 1,582,000 1,582,000
6700 - TOTAL CAPITAL OUTLAY 0 8,964 1,718 1,461,385 75,888 1,566,000 1,566,000 1,582,000 1,582,000
6810 - CONSTRUCTION IN PROGRESS 0 0 -450 13,800
6801 - TOTAL CONSTRUCTION COSTS 0 0 -450 13,800
6800 - TOTAL CONSTRUCTION COSTS 0 0 -450 13,800
7110 - TRANSFER TO OTHER FUNDS 325,500 535,250 343,600 354,000 177,000 365,000 365,000 376,000 376,000
7125 - ADMINI CHARGE TO OTHER FUNDS 185,000 203,500 209,200 215,500 107,750 222,000 222,000 229,000 229,000
7101 - TOTAL TRANSFERS 510,500 738,750 552,800 569,500 284,750 587,000 587,000 605,000 605,000
7100 - TOTAL TRANSFERS 510,500 738,750 552,800 569,500 284,750 587,000 587,000 605,000 605,000
5,216,274 5,866,640 5,507,050 7,539,665 2,800,503 8,011,045 8,011,045 8,361,100 8,361,100
369
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 66: SANITARY SEWER UTILITY OPERATIONS - 5365
Public Works Department
COMPANY 5300: WATER & SEWER FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
REVENUE
4914 Sewer Charges 5,212,000 5,603,000 5,603,000 5,967,000 5,967,000 6,146,000 6,146,000
4917 Other Sewer 60,000 60,000 60,000 60,000 60,000 60,000 60,000
5010 Investment Earnings 100,000 100,000 26,000 100,000 100,000 45,000 45,000
5499 Trans from Storm Drainage Utility
Total 5,372,000 5,763,000 5,689,000 6,127,000 6,127,000 6,251,000 6,251,000
SALARIES
6110 Regular Employees 588,560 483,840 465,000 514,390 514,390 531,970 531,970
6112 Salary-Seasonal Temp 18,000 18,500 18,500 19,000 19,000 19,600 19,600
6113 Overtime - Reg 31,000 32,000 32,000 33,000 33,000 34,000 34,000
6113 Overtime - On Call Program 14,150 14,600 14,600 15,000 15,000 15,500 15,500
6123 Salaries - Other 19,005 22,820 22,820 16,355 16,355 15,960 15,960
6138 Medicare 9,725 8,290 8,290 8,665 8,665 8,945 8,945
6139 FICA 41,585 35,450 35,450 37,060 37,060 38,255 38,255
6141 Pension - PERA 48,955 40,480 40,480 43,405 43,405 44,805 44,805
6142 Worker's Compensation 26,485 21,080 21,080 17,055 17,055 18,455 18,455
6144 Long-Term Disability Insurance 1,670 1,395 1,395 1,645 1,645 1,645 1,645
6145 Hospital & Life Insurance 134,100 122,940 122,940 112,645 112,645 119,570 119,570
Reclasify Position - 50% Supervisor 8,500
Total 941,735 801,395 782,555 818,220 818,220 848,705 848,705
6210 OFFICE SUPPLIES
General Office Supplies 250 250 250 250 250 250 250
Total 250 250 250 250 250 250 250
6211 SMALL TOOL & EQUIPMENT
Small Tools 3,250 3,300 3,300 3,400 3,400 3,500 3,500
Electric/Air Power Tools 340 355 355 400 400 435 435
Oxygen Detector Replacement 900 900 900 900 900 900 900
Sewer Cleaning Nozzle/skid 1,100
Manhole Lifter 5,000
Portable Sewer Meter 4,500
3" Electric Pump Replacement 3,000
Wireless Head Set Sewer Cleaning 6,000
Chain Hoist, Sling and Strap Eqiup Replace - 1,000 1,000
Lift 11 Mixed Flush Valve Installation 3,000 3,000
Lift 4 Mixed Flush Valve 3,000 3,000
Lift 10 Mixed Flush Valve 3,500 3,500
Lift 7 Mixed Flush Valve 3,500 3,500
Arrow Board Replacement 4,000 4,000
4-Ton Iron Worker Fabrication Machine (50/50 W/S)2,500 2,500
Radar Replacement instead of Transducer 3,000 3,000 3,000 3,000
Replace 50 Ton Press (Split Str/Water/Fleet/Parks)1,000 1,000
UPS Replacement 3,000 500 1,000 1,000
Total 24,090 8,555 6,055 15,700 15,700 21,335 21,335
6212 MOTOR FUELS/OILS
Nolead Fuel 2726 gal.7,330 7,400 6,475 6,800 6,800 7,000 7,000
Diesel Fuel 3056 gal.7,175 7,250 6,900 7,300 7,300 7,520 7,520
Diesel Fuel Tax 910 925 825 935 935 950 950
Fluids, Coolant, misc.1,250 1,300 1,300 1,325 1,325
Oil 1,200 1,300 2,000 2,000 2,000 2,050 2,050
Total 16,615 16,875 17,450 18,335 18,335 18,845 18,845
6215 EQUIPMENT - PARTS
Vehicle: sewer truck/pump, hose 11,450 11,450 11,775 11,775
Lift Stations:Pump seals, impellers, valves, filters 18,450 18,450 19,000 19,000
Generators: standby & portable 2,000 2,000 2,050 2,050
General / Other:2,000 2,000 2,050 2,050
Portable generator float charger small CAT 500
Pump Seals, Impellers, Valves, Filters,etc.13,000 17,000 17,000
High Pressure Hoses 3,400 4,500 4,500
Vehicles/Sewer Trucks/Parts/Pump 6,400 7,500 7,500
Sewer Camera Wheels & Accessories 1,000 1,000 1,000
Bolts and Fittings Inventory 500 500 500
Air Relief Valve Parts 2,500 2,500 2,500
Reduce to trend -
Total 27,300 33,000 33,000 33,900 33,900 34,875 34,875
370
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 66: SANITARY SEWER UTILITY OPERATIONS - 5365
Public Works Department
COMPANY 5300: WATER & SEWER FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6216 EQUIPMENT - TIRES/BATTERIES
Batteries - Vehicles 450 460 460 465 465 475 475
Batteries - RTUs, UPSs, Controls 425 450 450 460 460 475 475
Tires 2,400 2,900 2,900 3,100 3,100 3,175 3,175
Total 3,275 3,810 3,810 4,025 4,025 4,125 4,125
6229 GENERAL SUPPLIES
Safety: PPE, cones, 1,515 1,515 1,550 1,550 1,590 1,590
Shop: Nut/bolts, cleaner, 900 900 950 950 980 980
Field: CPR, grout, paint, 2,500 2,500 2,500 2,500 2,575 2,575
Excavation: Fill, seed 1,250 1,250 1,250 1,250 1,275 1,275
General Division Supplies:3,500 3,500 3,500 3,500 3,600 3,600
Flashers, Barricades 540
Safety Equipment/First Aid 675
Paint - Lift Stations 250
Fill Material 1,000
General Division Supplies 1,100
Flex-seal/Sealguard - Grout Material 1,500
Chimney Patch Repair 2,000
Grates, Covers, Castings, Rings 2,300
Internal Chimney Seals 300
Total 9,665 9,665 9,665 9,750 9,750 10,020 10,020
6235 CONSULTANT SERVICES
Sanitary System Modeling Services 8,000 8,000 8,200 8,200
Engineering Costs Not Assessed 3,100 3,300 3,300 3,500 3,500 3,600 3,600
Audit 11,500 12,000 12,000 11,400 11,400 11,500 11,500
Cartegraph OMS Development 10,000 - -
OSHA Required Tests 675 700 700 700 700 725 725
San Sewer Comp Plan Update -Shift '15 to '17 5,000 - -
Total 30,275 16,000 16,000 23,600 23,600 24,025 24,025
6237 TELEPHONES/PAGERS
Cellular Phone 450 500 1,524 1,600 1,600 1,640 1,640
Wireless Air Card 800 850 850 1,440 1,440 1,440 1,440
Total 1,250 1,350 2,374 3,040 3,040 3,080 3,080
6238 POSTAGE/UPS/FEDEX
Postage 1,000 4,000 17,000 17,000 17,000 68,000 68,000
Total 1,000 4,000 17,000 17,000 17,000 68,000 68,000
6239 PRINTING/PUBLISHING
Assessment Rolls 1,250 1,300 1,300 1,350 1,350
Educational Materials 500 500 500 500 500 500 500
Total 500 500 1,750 1,800 1,800 1,850 1,850
6240 C. SERVICE/GARBAGE REMOVAL
Dumpster Special Waste 4,000 4,500 8,000 2,500 2,500 2,500 2,500
Total 4,000 4,500 8,000 2,500 2,500 2,500 2,500
6249 OTHER CONTRACTUAL SERVICES
Flow Monitor/Smoke Test - I/I Investigation 4,000 4,500 1,000 3,500 3,500 4,500 4,500
Print/Mail Sewer Bills 17,000 17,000 17,000 17,500 17,500
Meter Reading 14,000 14,000 14,000 5,000 5,000
Sewer Lateral Repairs 4,000 5,500 5,500 5,000 5,000 5,000 5,000
Aerial Photography Dakota Co JPA 800 900 900 900 900 900 900
Traffic Control 600 750 750 800 800 800 800
Total 9,400 11,650 39,150 41,200 41,200 33,700 33,700
6255 UTILITIES - ELECTRIC
Lift Stations-Sanitary 28,000 28,000 23,000 29,000 29,000 29,500 29,500
Total 28,000 28,000 23,000 29,000 29,000 29,500 29,500
6256 UTILITIES - NATURAL GAS
Lift Station Generators 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Total 1,000 1,000 1,000 1,000 1,000 1,000 1,000
6265 REPAIRS - EQUIPMENT
Vehicle 7,000 7,300 7,300 7,300 7,300 7,300 7,300
Lift Stations: Electrical, Pumps, Controls, PLC, Radio 9,000 35,000 26,000 35,000 35,000 26,000 26,000
Generators: Inspect, Maintenace 3,000 3,000 3,000 3,000 3,000 3,000
General / Other 5,000 5,000 5,000 5,000 5,000 5,000
Calibration of Gas Detectors, Sensor Replacement 1,075
Electric Repairs/TEGG Inspection 9,000
Pump Inspection 1,360
General Misc.3,500
Generator Maintenance 2,870
Pump Repair for San Lift Stations 9,000
371
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 66: SANITARY SEWER UTILITY OPERATIONS - 5365
Public Works Department
COMPANY 5300: WATER & SEWER FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6265 REPAIRS - EQUIPMENT CONTINUED
Trend Reduction (9,000) (9,000) (9,000) (9,000) - -
Total 33,805 41,300 41,300 41,300 41,300 41,300 41,300
6269 REPAIRS - OTHER
Lift 1 Rag Grinder Maintenance move to 6265 2,000
Repair Sewer Lines - (CIPP or spot repair)7,900 8,000 8,000 8,000 8,000 8,000 8,000
Manholes - Protection I/I 10,500 9,000 9,000 9,750 9,750 9,750 9,750
Repair/Seal San Manhole Structures 17,250 15,500 15,500 15,750 15,750 15,750 15,750
Radio & Control Upgrades (PLCs) move to 6265 15,000
Total 52,650 32,500 32,500 33,500 33,500 33,500 33,500
6275 SCHOOL/CONF/EXP - LOCAL
School & Certifications 1,850 1,950 1,950 2,000 2,000 2,000 2,000
MWOA Annual 500 550 550 550 550 550 550
MPWA Spring/Fall Conferences – Director 300 300 300 300 300 400 400
Task Specific / Electrical Training 750 1,000 1,000 1,000 1,000 1,000 1,000
Total 3,400 3,800 3,800 3,850 3,850 3,950 3,950
6277 MILEAGE/AUTO ALLOWANCE
50% Superintendent 1,650 1,650 1,650 1,650 1,650 1,650 1,650
Training 200 200 200 200 200 200 200
Total 1,850 1,850 1,850 1,850 1,850 1,850 1,850
6278 SUBSISTENCE ALLOWANCE
MWOA Annual/MWRA 300 300 300 450 450 450 450
Total 300 300 300 450 450 450 450
6280 DUES & SUBSCRIPTIONS
MWOA & APWA Dues 110 110 325 325 325 340 340
Cartegraph Support & Hosting 7,000 7,000 7,000 7,300 7,300 7,400 7,400
Asset Management Citizen App (split PW/Wat/Storm)5,000 5,000
Certification Renewal Fee 215 260 260 275 275 300 300
Total 7,325 7,370 7,585 7,900 7,900 13,040 13,040
6281 UNIFORM/CLOTHING ALLOWANCE
Uniforms for 5 employees 2,700 2,850 2,850 2,925 2,925 3,000 3,000
Total 2,700 2,850 2,850 2,925 2,925 3,000 3,000
6310 RENTAL EXPENSE
General Rental 275 300 300 300 300 325 325
Total 275 300 300 300 300 325 325
6311 INSURANCE
General, Auto, Property Liability 100,600 103,600 103,600 106,700 106,700 70,000 70,000
Total 100,600 103,600 103,600 106,700 106,700 70,000 70,000
6317 METRO WASTE CONTROL
Metropolitan Council-Environmental Services
Waste Water Treatment Charges 2,839,000 3,042,500 3,042,500 3,262,000 3,262,000 3,490,000 3,490,000
Total 2,839,000 3,042,500 3,042,500 3,262,000 3,262,000 3,490,000 3,490,000
6318 BURNSVILLE/EAGAN SEWER CHRG
Burnsville 24,000 24,900 24,900 26,700 26,700 28,000 28,000
Eagan 53,000 53,900 53,900 55,500 55,500 58,275 58,275
Total 77,000 78,800 78,800 82,200 82,200 86,275 86,275
6399 OTHER CHARGES
LOGIS 87,550 90,960 90,960 94,250 94,250 98,600 98,600
Water Meter Customer Portal - Setup 10,500 10,500 10,500 10,500
Water Meter Customer Portal - Annual Fees 12,000 8,000 16,000 16,000 16,000 16,000
Invoice Cloud Imbedding in Portal 1,375 2,750 2,750 2,750 2,750
Infosense SL-DOG Portal 800 800 800 800
Total 87,550 113,460 109,460 120,750 120,750 114,600 114,600
6351 CREDIT CARD FEES
Annual Fee 19,000 19,600 19,600 25,000 25,000 27,000 27,000
Total 19,000 19,600 19,600 25,000 25,000 27,000 27,000
6610 DEPRECIATION
Sanitary 1,000,000 1,120,000 1,120,000 1,150,000 1,150,000 1,187,000 1,187,000
Total 1,000,000 1,120,000 1,120,000 1,150,000 1,150,000 1,187,000 1,187,000
372
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 66: SANITARY SEWER UTILITY OPERATIONS - 5365
Public Works Department
COMPANY 5300: WATER & SEWER FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6730 CAPITAL OUTLAY - VEHICLES
Replace 418 3/4Ton vehicle (toolbox, plow)42,500 42,500
Replace 412 3/4 Ton Vehicle (toolbox, plow)43,500 43,500
Replace 414 3/4 Ton Vehicle (toolbox, plow)43,500 43,500
Replace 427 Changeable Message Board 19,000 19,000
Jetter Replacement 402 280,000
Replace Scissor Lift (split w/Fleet, Street, Water)6,000 6,000
Gap Vax Replacement 401 - split 5365/5505 - 215,000 236,670
Total 280,000 215,000 236,670 48,500 48,500 106,000 106,000
6735 CAPITAL OUTLAY - OTHER IMP
Lift 10 pump 2 Replacement 10,000 10,000
Manhole Inspection Camera 18,000
Lift 10 driveway replacement 4,600
Lift 1 Pump Replacement (60 hp) 60,000 60,000 60,000
Fiber Installation Project 40,000 40,000 40,000 40,000 40,000 40,000 40,000
Lift 7 Controls & Landscape Upgrade/Add Sidewalk 40,000 65,000 65,000
Inter-Community Flow Meter Eagan (Delay JPA und - - - 35,000 35,000
Lift 1 Replace AC 10,500 10,500
Lift 2 Grinder Pump Installation 60,000 60,000
Lift SCADA Upgrade Software Hardware Repeaters 250,000 250,000
CIPP End to End Line 146th St Ct (7 lines)200,000 200,000
2018 Street & Utility Recon (Redwood Dr and 133rd/1,060,000
2019 Street & Utility Recon (AV 11th/12th & JCRR) 1,146,385 1,146,385
2020 Street & Utility Proj (Cimarron, Surrey, Garden View)1,392,000 1,392,000
2021 Street & Utility (Cim Phase 2;133rd Gal-Fstaff))891,000 891,000
Total 1,222,600 1,246,385 1,246,385 1,517,500 1,517,500 1,476,000 1,476,000
7110 TRANSFERS TO OTHER FUNDS
Annual Transfer to General Fund 343,600 354,000 354,000 365,000 365,000 376,000 376,000
Total 343,600 354,000 354,000 365,000 365,000 376,000 376,000
7125 ADMIN CHARGE TO OTHER FUNDS
Annual Admin Charge to General Fund 209,200 215,500 215,500 222,000 222,000 229,000 229,000
Total 209,200 215,500 215,500 222,000 222,000 229,000 229,000
Total Net of Personnel 6,437,475 6,738,270 6,795,504 7,192,825 7,192,825 7,512,395 7,512,395
TOTAL EXPENSES 7,379,210$ 7,539,665$ 7,578,059$ 8,011,045$ 8,011,045$ 8,361,100$ 8,361,100$
LESS CAPITAL OUTLAY (1,502,600)$ (1,461,385)$ (1,483,055)$ (1,566,000)$ (1,566,000)$ (1,582,000)$ (1,582,000)$
Total Exp without Capital Outlay 5,876,610$ 6,078,280$ 6,095,004$ 6,445,045$ 6,445,045$ 6,779,100$ 6,779,100$
373
Notes:
374
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
5500 69 5505 STORM DRAINAGE
UTILITY
Public Works
DESCRIPTION OF ACTIVITY
The Storm Drainage Utility provides funding for the operation and maintenance of the
City’s storm water drainage system and management of surface water bodies. A
majority of expenses for this business unit relate to improvement projects to fulfill State
and Federal mandates for pollutant load reductions to lakes, maintenance of the
municipal drainage system, drainage costs related to the annual street improvement
program, and acquisition of drainage easements.
SERVICE CATEGORIES
The Storm Drainage Utility Division provides for the operation and maintenance of the
municipal storm drainage system within the City of Apple Valley. The City’s drainage
system controls and conveys drainage from an estimated 8.1 billion gallons of
precipitation each year. This utility service is provide by City Public Works Department
staff using city-owned equipment and contract services for capital improvement projects
and related services. The following services are provided within this division.
1.Drainage System Maintenance Services
Provide repair and maintenance for 8,240 storm sewer manholes/catch basins and
170 miles of storm sewer pipe within the drainage network
Inspect and remove accumulated sediment from 320 storm water management
ponds and best management practices located throughout the drainage system
within the City.
Inspect and maintain 12 storm water pumping stations and associated force main
2.System Flood Control Services
Monitor water levels in lakes and ponds in response to severe precipitation events
Perform drainage analysis to determine solutions to flooding events
Review building plans to ensure proper structure elevations above high water levels
3.System Management and Regulatory Services
Prepare mandatory MS4 permit documents and respond to evolving requirements
associated with the Federal Clean Water Act
Perform water quality testing for surface water bodies
Coordinate storm water management activities with Vermillion River Watershed
Management Organization
Coordinate surface water improvement projects in conjunction with the City of
Burnsville. Provide funds for payment of annual dues for required membership to the
Black Dog Watershed Management Organization
375
MAJOR OBJECTIVES FOR 2020 AND 2021
Work plans are designed to meet Federal and State mandates for storm water quality
which continue to increase at escalating rates. Similar to many other cities, the utility will
be financially strained in future years to meet increased regulations and required capital
investments for storm water management demands.
Due to planned road reconstruction projects inside the Keller Lake Watershed area,
additional grant funds for innovative stormwater improvements have been sought for
new practices in neighborhoods for 2020 and 2021.
MAJOR OBJECTIVES FOR 2020
•Maintain compliance with Federal and State mandates for storm water quality.
•Obtain new permit coverage to meet the City’s MS4 requirements.
•Seek additional grant funding for new stormwater practices in reconstruction
areas to alleviate flooding and water quality issues.
•Implement innovative stormwater improvements in the planned road
reconstruction projects inside TMDL watersheds.
MAJOR OBJECTIVES FOR 2021
•Maintain compliance with Federal and State mandates for storm water quality.
•Implement innovative stormwater improvements in the planned road
reconstruction projects inside the TMDL watersheds: Keller Lake, Alimagnet
Lake, Long Lake, Farquar Lake, East Lake (McNamara Pond drainage).
•The City will continue to seek additional grants to assist with funding water
quality improvements in our TMDL areas, and to maximize cost savings by
coordinating projects with other City capital improvement projects where feasible.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2016 2017 2018 2019 2020 2021
Staff hours to address State
MS4 Permit Requirements 3,300 3,300 3,300 3,400 3,300 3,300
Number of lake water quality
samples 240 240 240 200 240 240
Number of Mandated TMDL
Studies Active in City* 5 5 5 5 5 5
*Long & Farquar TMDL
Alimagnet
Keller
East Lake (Lakeville)
Lower Miss Fecal Coliform
376
Regular Status
Personnel Schedule – FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
Water Quality Tech 1 1 1 1 0 0
Water Resources Specialist 0 0 0 0 1 1
Public Works Natural
Resources/GIS Tech 1 0 0 0 0 0
GIS Tech
FTE split w/ 1510/5300/5365 0 0.25 0.25 0.25 0.25 0.25
Natural Resources Tech
FTE split with 1500 0 0.5 0.5 0.5 0.5 0.5
Maintenance I/II
Exist Position from 1600 1 1 1 1 1 1
Summary Budget
Department 69 Storm Drainage
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Adopted Proposed Proposed
Revenue:
Utility Charges 1,693,956 1,768,067 1,710,000 1,796,000 1,976,000 2,075,000 2,391,000
Grants - 96,257 - - 190,000 244,000 287,000
Other Revenue 24,396 60,326 5,000 5,000 5,000 5,000 5,000
Contributed Rev. (trunk fees)446,890 1,775 - - - - -
Investment Earnings 51,377 37,047 32,000 33,000 34,000 34,000 27,000
2,216,619 1,963,472 1,747,000 1,834,000 2,205,000 2,358,000 2,710,000
Expenditures:
Salaries & Wages 193,881 193,392 204,729 215,315 218,420 220,330 230,755
Emp. Benefits 73,748 64,952 49,574 69,050 58,830 60,085 63,480
Supplies 6,406 22,833 41,970 49,120 46,420 51,970 47,830
Contractual Serv.139,379 376,646 209,102 363,950 291,305 512,825 449,025
Utilities 79,452 70,494 76,141 62,800 64,800 72,800 75,800
Repairs & Maint.21,665 8,728 14,413 59,225 51,500 54,000 60,050
Training/Travel/Dues 2,474 2,433 8,711 11,905 12,400 13,115 18,850
Other Exp.6,829 7,770 8,077 9,515 19,425 19,950 23,550
Depreciation 575,256 995,490 1,024,023 575,000 1,000,000 1,000,000 1,107,000
Debt Service-Interest 80,981 62,142 29,902 46,280 42,650 38,700 29,370
Other not capitalized - 34,356 9,428 - - - -
Admin fee to Gen. Fund 300,000 339,660 348,000 348,000 360,000 370,000 380,000
Construction - - 4,173 - - - -
Total Exp 1,480,070 2,178,896 2,028,243 1,810,160 2,165,750 2,413,775 2,485,710
Net Income 736,549 (215,424) (281,243) 23,840 39,250 (55,775) 224,290
Net change in cash
add: Depreciation 575,256 995,490 1,024,023 575,000 1,000,000 1,000,000 1,107,000
Debt Service - Principal - - - (165,000) (165,000) (170,000) (180,000)
Capital Outlay - (34,356) (13,601) (1,326,800) (1,725,570) (2,717,000) (1,944,000)
Debt Issued - - - - - -
Net Change in Cash 1,311,805 745,710 729,179 (892,960) (851,320) (1,942,775) (792,710)
377
Debt Service Schedule:
Bonds of 2011a Total
Year Principal Interest Principal Interest
2015 150,000 55,582 150,000 55,582
2016 155,000 52,582 155,000 52,582
2017 160,000 49,482 160,000 49,482
2018 165,000 46,282 165,000 46,282
2019 165,000 42,652 165,000 42,652
2020 170,000 38,692 170,000 38,692
2021 175,000 34,272 175,000 34,272
2022 180,000 29,372 180,000 29,372
2023 185,000 24,062 185,000 24,062
2024 200,000 18,235 200,000 18,235
2025 210,000 11,535 210,000 11,535
2026 125,000 4,500 125,000 4,500
2020 Capital Outlay
Redwood Pond Improvements $ 385,000
General Stormwater Improvements $ 100,000
Erickson Park Stormwater Improvements $ 260,000
Easement Acquisition $ 50,000
Sediment Removal $ 52,000
Alimagnet Weed/Leaf Device $ 30,000
Farquar Storm Lift Lining $ 790,000
Highwood Way Catch Basin Rebuild $ 50,000
Street & Utility Improvement $ 1,000,000
$ 2,717,000
2021 Capital Outlay
Alimagnet Park/Edgewood & Reflection Rd Imprts $ 30,000
EVR-P7 & P55 Outlet Mods/Infiltration Bench Imprts $ 164,000
Easement Acquisition $ 50,000
Regatta, JCRP & City Hall Pond Improvements $ 300,000
Sediment Removal $ 90,000
Stormwater Monitoring Imprts (Whitney Pond Ongoing) $ 20,000
Pennock Park Improvements $ 203,000
General Stormwater Improvements $ 110,000
Pilot Knob Structural Bmp Device $ 160,000
Fawn Ridge Court Insulate Water Service Line $ 25,000
5527 133rd St Ct Pipe Separation $ 12,000
Hidden Ponds Storm Lift - Replace Pump $ 20,000
CMF Infiltration Basin Repair & Add Sump Catch Basin $ 25,000
Cobblestone StormCeptor Add Concrete Base $ 15,000
CMF Material Lot Storage Bin Canopies $ 10,000
Garland Ave & Garner Way Raise CB Structure $ 6,000
Street & Utility Improvement – Cimarron Rd phase 2 $ 704,000
$ 1,944,000
378
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
STORM DRAINAGE UTILITY
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 169,611 175,378 184,496 190,860 87,815 190,105 190,105 200,340 200,340
6112 - SALARY-SEASONAL TEMP 2,088 4,059 1,125 0
6113 - OVERTIME-REGULAR EMPLOYEES 20,565 13,274 17,045 21,000 8,589 22,000 22,000 22,600 22,600
6118 - VACATION PAY 3,347 53 1,343 0
6121 - INSURANCE CASH BENEFIT 1,440 960 720 300
6122 - COMP REQUEST -3,170 -332 0 0
6123 - SALARY-OTHER 6,560 8,225 8,225 7,815 7,815
6105 - SALARIES AND WAGES 193,881 193,392 204,729 218,420 96,704 220,330 220,330 230,755 230,755
6138 - MEDICARE 2,740 2,776 2,900 3,165 1,385 3,195 3,195 3,345 3,345
6139 - FICA 11,716 11,868 12,402 13,540 5,920 13,660 13,660 14,305 14,305
6141 - PENSIONS-PERA 14,026 14,118 15,093 16,380 6,278 16,525 16,525 17,305 17,305
6142 - WORKERS COMPENSATION 5,134 7,622 8,696 11,520 556 8,760 8,760 9,530 9,530
6144 - LONG-TERM DISABILITY INSURANCE 335 180 140 545 52 605 605 635 635
6145 - MEDICAL INSURANCE 21,738 14,975 11,776 13,680 2,899 17,340 17,340 18,360 18,360
6146 - DENTAL INSURANCE 1,207 813 602 232
6147 - LIFE INSURANCE-BASIC 12 8 6 2
6148 - LIFE INSURANCE-SUPP/DEPEND 308 243 199 77
6150 - PENSION EXPENSE-GASB 68 16,532 12,349 -2,240 0
6125 - EMPLOYEE BENEFITS 73,748 64,952 49,574 58,830 17,401 60,085 60,085 63,480 63,480
6100 - TOTAL PERSONNEL SERVICES 267,629 258,344 254,303 277,250 114,105 280,415 280,415 294,235 294,235
6211 - SMALL TOOLS & EQUIPMENT 2,249 2,770 3,355 3,890 0 3,300 3,300
6212 - MOTOR FUELS/OILS 3,350 4,087 5,700 5,700 5,820 5,820
6214 - CHEMICALS 0 0 0 450 230 500 500
6215 - EQUIPMENT-PARTS 1,624 16,768 29,753 31,900 20,422 32,420 32,420 33,610 33,610
6229 - GENERAL SUPPLIES 2,533 3,295 5,512 10,180 1,495 10,050 10,050 8,400 8,400
6205 - SUPPLIES 6,406 22,833 41,970 46,420 26,234 51,970 51,970 47,830 47,830
6231 - LEGAL SERVICES 0 1,784 46 0 0 0 0
6234 - CITY ENGINEER CONSULTANT SERV 2,911 1,817
6234 - CITY ENGINEER CONSULTANT SERV 0 5,439 2,730 1,537
6235 - CONSULTANT SERVICES 37,048 241,775 103,590 39,695 40,847 60,000 60,000 72,900 72,900
6235 - CONSULTANT SERVICES 1,184 17,867 13,848 3,660
6237 - TELEPHONE/PAGERS 0 0 0 1,285 160 1,125 1,125 1,125 1,125
6238 - POSTAGE/UPS/FEDEX 107
6239 - PRINTING 1,486 665 427 900 799 900 900 1,300 1,300
6239 - PRINTING 0 0 0 0
6240 - CLEANING SERVICE/GARBAGE 2,549 4,953 6,768 21,625 230 21,625 21,625 22,200 22,200
6249 - OTHER CONTRACTUAL SERVICES 97,113 104,163 78,782 227,800 306 429,175 429,175 351,500 351,500
6230 - CONTRACTUAL SERVICES 138,195 353,340 192,524 291,305 44,265 512,825 512,825 449,025 449,025
6230 - CONTRACTUAL SERVICES 1,184 23,306 16,578 5,197
6255 - UTILITIES-ELECTRIC 79,452 70,494 76,141 64,800 46,908 72,800 72,800 75,800 75,800
6250 - UTILITIES 79,452 70,494 76,141 64,800 46,908 72,800 72,800 75,800 75,800
6265 - REPAIRS-EQUIPMENT 20,533 5,277 337 24,500 13,574 26,000 26,000 27,550 27,550
6269 - REPAIRS-OTHER 1,132 3,450 14,076 27,000 19,588 28,000 28,000 32,500 32,500
6260 - REPAIRS AND MAINTENA 21,665 8,728 14,413 51,500 33,162 54,000 54,000 60,050 60,050
6275 - SCHOOLS/CONFERENCES/EXP LOCAL 535 883 1,062 4,470 176 4,985 4,985 5,610 5,610
6276 - SCHOOLS/CONFERENCES/EXP OTHER 1,389 1,300 212 218
6277 - MILEAGE/AUTO ALLOWANCE 0 0 0 130 0 130 130 130 130
6280 - DUES & SUBSCRIPTIONS 550 50 7,158 7,000 7,000 7,200 7,200 12,300 12,300
379
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
STORM DRAINAGE UTILITY
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6281 - UNIFORM/CLOTHING ALLOWANCE 0 200 280 800 50 800 800 810 810
6270 - TRNG/TRAVL/DUES/UNIF 2,474 2,433 8,711 12,400 7,443 13,115 13,115 18,850 18,850
6200 - TOTAL OPERATING COSTS 248,192 457,827 333,759 466,425 158,013 704,710 704,710 651,555 651,555
6200 - TOTAL OPERATING COSTS 1,184 23,306 16,578 5,197
6310 - RENTAL EXPENSE 244 685 300 1,325 275 1,350 1,350 1,350 1,350
6311 - INSURANCE-PROPERTY/LIABILITY 6,600 6,800 7,000 16,900 8,450 17,400 17,400 21,000 21,000
6333 - GENERAL-CASH DISCOUNTS -15 -4 -23 -2
6399 - OTHER CHARGES 0 289 800 1,200 0 1,200 1,200 1,200 1,200
6301 - OTHER EXPENDITURES 6,829 7,770 8,077 19,425 8,723 19,950 19,950 23,550 23,550
6301 - OTHER EXPENDITURES 0 0 0 0
6300 - TOTAL OTHER EXPENDITURES 6,829 7,770 8,077 19,425 8,723 19,950 19,950 23,550 23,550
6300 - TOTAL OTHER EXPENDITURES 0 0 0 0
6610 - DEPRECIATION 575,256 995,490 1,024,023 1,000,000 25,802 1,000,000 1,000,000 1,107,000 1,107,000
6601 - TOTAL DEPRECIATION 575,256 995,490 1,024,023 1,000,000 25,802 1,000,000 1,000,000 1,107,000 1,107,000
6600 - TOTAL DEPRECIATION 575,256 995,490 1,024,023 1,000,000 25,802 1,000,000 1,000,000 1,107,000 1,107,000
6730 - CAPITAL OUTLAY-TRANSPORTATION 0 0 0 238,200 0 0 0
6735 - CAPITAL OUTLAY-OTHER IMPROVEME 0 6,622 9,428 1,487,370 0 2,717,000 2,717,000 1,944,000 1,944,000
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 0 0 0 0
6701 - TOTAL CAPITAL OUTLAY 0 6,622 9,428 1,725,570 0 2,717,000 2,717,000 1,944,000 1,944,000
6701 - TOTAL CAPITAL OUTLAY 0 0 0 0
6700 - TOTAL CAPITAL OUTLAY 0 6,622 9,428 1,725,570 0 2,717,000 2,717,000 1,944,000 1,944,000
6700 - TOTAL CAPITAL OUTLAY 0 0 0 0
6810 - CONSTRUCTION IN PROGRESS 0 0 4,173 3,546
6810 - CONSTRUCTION IN PROGRESS 0 27,734 0 0
6815 - EASEMENT/CONDEMNATION 0 0 0 0
6801 - TOTAL CONSTRUCTION COSTS 0 0 4,173 3,546
6801 - TOTAL CONSTRUCTION COSTS 0 27,734 0 0
6800 - TOTAL CONSTRUCTION COSTS 0 0 4,173 3,546
6800 - TOTAL CONSTRUCTION COSTS 0 27,734 0 0
6910 - BOND PRINCIPAL 0 0 0 165,000 0 170,000 170,000 180,000 180,000
6901 - TOTAL DEBT SERVICE 0 0 0 165,000 0 170,000 170,000 180,000 180,000
6900 - TOTAL DEBT SERVICE 0 0 0 165,000 0 170,000 170,000 180,000 180,000
7015 - DEBT SERVICE-INTEREST 80,981 62,142 29,902 42,650 26,144 38,700 38,700 29,370 29,370
7001 - TOTAL INTEREST AND FISCAL FEES 80,981 62,142 29,902 42,650 26,144 38,700 38,700 29,370 29,370
7000 - TOTAL INTEREST AND FISCAL FEES 80,981 62,142 29,902 42,650 26,144 38,700 38,700 29,370 29,370
7125 - ADMINI CHARGE TO OTHER FUNDS 300,000 339,660 348,000 360,000 180,000 370,000 370,000 380,000 380,000
7101 - TOTAL TRANSFERS 300,000 339,660 348,000 360,000 180,000 370,000 370,000 380,000 380,000
7101 - TOTAL TRANSFERS 0 0 0 0
7100 - TOTAL TRANSFERS 300,000 339,660 348,000 360,000 180,000 370,000 370,000 380,000 380,000
7100 - TOTAL TRANSFERS 0 0 0 0
1,480,070 2,178,896 2,028,243 4,056,320 521,528 5,300,775 5,300,775 4,609,710 4,609,710
380
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 69: STORM DRAINAGE UTILITY - 5505
Public Works Department
COMPANY 5500: STORM DRAIN UTILITY
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
REVENUE
4150 Grants - Other Govt Units - 190,000 490,000 264,000 264,000 287,000 287,000
4918 Storm Drainage Charges 1,796,000 1,976,000 1,976,000 2,174,000 2,174,000 2,391,000 2,391,000
5010 Investment Interest 33,000 34,000 38,000 40,000 40,000 27,000 27,000
5399 Other Misc Revenue 5,000 5,000 5,000 5,000 5,000 5,000
Total 1,834,000 2,205,000 2,504,000 2,483,000 2,483,000 2,710,000 2,710,000
SALARIES
6110 Regular Employees 187,720 190,860 160,000 190,105 190,105 200,340 200,340
Includes 25% GIS Tech & 50% NR Tech
6113 Overtime - Reg 20,000 21,000 15,000 22,000 22,000 22,600 22,600
6123 Salaries - Other 7,595 6,560 6,560 8,225 8,225 7,815 7,815
6138 Medicare 3,120 3,165 3,165 3,195 3,195 3,345 3,345
6139 FICA 13,350 13,540 13,540 13,660 13,660 14,305 14,305
6141 Pension - PERA 16,150 16,380 16,380 16,525 16,525 17,305 17,305
6142 Worker's Compensation 10,095 11,520 11,520 8,760 8,760 9,530 9,530
6144 Long-Term Disability Insurance 535 545 545 605 605 635 635
6145 Hospital & Life Insurance 25,800 13,680 13,680 17,340 17,340 18,360 18,360
Position Changes
Total 284,365 277,250 240,390 280,415 280,415 294,235 294,235
6211 SMALL TOOLS & EQUIPMENT
UPS Replacement 3,000 500 3,000 3,000 - -
Small tools for water quality & Rain Barrels 300 890 800 300 300
iPads for field staff (2)2,400 - 1,400
Total 2,700 3,890 2,700 3,300 3,300 - -
6212 MOTOR FUELS/OILS
No lead Fuel 630 800 800 820 820
Diesel Fuel 3,200 3,500 3,500 3,600 3,600
Diesel Fuel Tax 400 400 400 400 400
Fluids, Coolant, misc.500 500 500 500 500
Oil 500 500 500 500 500
Total 5,230 5,700 5,700 5,820 5,820
6214 CHEMICALS
Alum 950 - - -
Barley Straw 400 450 - 500 500 - -
Total 1,350 450 - 500 500 - -
6215 EQUIPMENT - PARTS
Pumps Seals, Impellers, Valves, etc.8,700 9,000 9,000 9,500 9,500 10,000 10,000
Air Relief Valve Parts 880 900 900 920 920 950 950
Sweeper Parts - transfer from Streets 12,000 13,000 13,000 13,000 13,000 13,390 13,390
Sweeper Brooms - transfer from Streets 9,000 9,000 9,000 9,000 9,000 9,270 9,270
Total 30,580 31,900 31,900 32,420 32,420 33,610 33,610
6229 GENERAL SUPPLIES
Catch Basin Castings, Mortar, Rings, Grates 8,232 4,000 4,000 3,500 3,500 3,500 3,500
Safety Equip - PPE 178 180 180 200 200 200 200
Pond outlet debris fence 1,566 800 800 850 850 900 900
Chimney Patch, RipRap, Matting 3,718 2,200 2,200 2,500 2,500 2,800 2,800
Water Quality General Supplies 796 1,000 1,000 1,000 1,000
Public Property/Easement Signs 2,000 2,000 2,000 2,000 1,000 1,000
Total 14,490 8,180 8,180 10,050 10,050 8,400 8,400
6231 LEGAL SERVICES
Easement Acquisition - - -
Total - - - - - - -
6235 CONSULTANT SERVICES
Hearing Test, Respirator fit test, Drug, Hep B 90 95 - - - - -
Drainage Modeling /TMDL Assistance 12,300 12,000 12,000 30,000 30,000 40,000 40,000
MN Stormwater Coalition 1,835 1,900 1,900 2,000 2,000 2,200 2,200
MS4/Surface Water Mgmt Plan Update (2 yrs)100,000 - - - - - -
Blackdog WMO Annual Dues 15,000 15,000 15,000 15,000 15,000 16,000 16,000
Water Quality Analysis & Testing 9,700 9,800 9,800 10,000 10,000 10,500 10,500
Pond Debris Testing 850 900 900 1,200 1,200
Cedar Knolls Storm Lift Easement Acquisition 25,000 25,000
Survey Staking for Easement Signs 3,000 3,000 3,000 3,000
Cartegraph OMS On-line Conversion 10,000
Total 174,775 39,695 64,600 60,000 60,000 72,900 72,900
6237 TELEPHONES/PAGERS
Cell Phones 325 325 625 625 625 625
Wireless Air Card 960 300 500 500 500 500
- 1,285 625 1,125 1,125 1,125 1,125
6239 PRINTING/PUBLISHING
Project Plans 260
Educational Mtls for MS4/Blue Thumb 700 400 400 400 400 600 600
Educational Mtls for TMDL Requirement 700 500 500 500 500 700 700
Total 1,400 900 1,160 900 900 1,300 1,300
381
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 69: STORM DRAINAGE UTILITY - 5505
Public Works Department
COMPANY 5500: STORM DRAIN UTILITY
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6240 C. SERVICE/GARBAGE REMOVAL
Landfill Dumping Fees (from Streets beginning in 2019)12,000 12,000 12,000 12,000 12,000 12,000
Sump Catch Basin Matl Disposal 6,000 5,500 5,500 5,500 5,500 6,000 6,000
Pond Debris Disposal 4,125 4,125 4,000 4,125 4,125 4,200 4,200
Total 10,125 21,625 21,500 21,625 21,625 22,200 22,200
6249 OTHER CONTRACTUAL SERVICES
Lake WQ / TMDL Projects
>Alimagnet Projects (Per JPA Burnsville)9,700 9,900 9,900 10,000 10,000 11,000 11,000
>Keller Lake Projects (Per JPA Burnsville)8,700 9,000 9,000 9,250 9,250 9,500 9,500
>LacLavon Projects (Per JPA Burnsville)5,600 5,700 5,700 5,900 5,900 6,000 6,000
>Water Quality CAMP Program 2,700 4,000 4,000 4,225 4,225 4,500 4,500
>Raingarden Workshop (w/SWCD)700 - - - -
>Rain Garden/Shoreline Grant Program 5,000 5,000 5,000 5,000 5,000 5,000 5,000
Watershed Partners Annual Dues 750 800 - 850 850 4,000 4,000
>Wetland Health Eval. Program 3,000 4,500 4,500 4,700 4,700 4,900 4,900
> BMP Maintenance 10,000 70,000 55,000 80,000 80,000 80,000 80,000
>Iron Enhanced Sand Filter Maintenance 3,500 5,000 5,000 5,000 5,000 50,000 50,000
Long/Farquar TMDL Implement -
>Fish Stocking 1,000 1,200 1,200 1,100 1,100
>Fish Removal - 8,000 - 8,000 8,000
>Farquar Weed Management 16,400 5,800 5,800 6,000 6,000 6,000 6,000
>Long Lake Weed Management 3,000 4,000 2,000 4,000 4,000 4,000 4,000
Lac Lavon & Scout Lakes -
>WQ Monitoring 1,500 1,500 3,000 3,300 3,300 1,500 1,500
>Scout Lake Management Projects 2,500 2,500 2,500 3,000 3,000 3,000 3,000
Storm System Operations
>Alarm Storm L.S. Monitoring 800 -
>Sump CB Cleaning Contract Work 82,000 90,000 124,000 150,000 150,000 160,000 160,000
>Aerial Photos/Pictometry Dakota County JPA 800 900 900 950 950 1,000 1,000
Storm Water Monitoring Station - Whitney Pond 69,000 69,000
>Monitoring Equipment
Farquar Storm Lift Rehab Design & Inspect 20,000 - 60,000 60,000
Total 177,650 227,800 237,500 429,175 429,175 351,500 351,500
6255 UTILITIES - ELECTRIC
Lift Stations-Storm 62,000 64,000 70,000 72,000 72,000 75,000 75,000
Birger Pond - Elect. & Maint. w/Rsmt 800 800 800 800 800 800 800
Total 62,800 64,800 70,800 72,800 72,800 75,800 75,800
6265 REPAIRS - EQUIPMENT
Lift Stations (Pumps, Impellers, Wear Rings)13,325 14,000 20,000 15,000 15,000 16,000 16,000
Electric Maintenance & Repair/TEGG 8,700 9,000 9,000 9,250 9,250 9,500 9,500
Pump Inspection 1,300 1,500 1,500 1,650 1,650 1,800 1,800
Lake Aeration Equipment - - 200 100 100 250 250
Total 23,325 24,500 30,700 26,000 26,000 27,550 27,550
6269 REPAIRS - OTHER
Repair Storm Sewer Pipes and Structures 10,900 12,000 12,000 13,000 13,000 15,000 15,000
Catch Basin Casting Repairs 16,000 10,000 10,000 10,000 10,000 10,000 10,000
Conduit replacement Cobblestone & Hannover 4,000
NPDES/BMP Maintenance Projects 5,000 5,000 5,000 5,000 5,000 7,500 7,500
Total 35,900 27,000 27,000 28,000 28,000 32,500 32,500
6275 SCHOOL/CONF/EXP - LOCAL
Wetland Training 300 450 450 900 900 900 900
GIS Education 1,000 1,000 1,000 1,000 1,000 1,000 1,000
ESRI Confernce - Duluth 1,000 1,000 1,000 1,000 1,000 1,100 1,100
MPWA Spring Conference - Director 310 310 100 310 310 410 410
MECA Conference 400 860 400 900 900 900 900
Water Resources Conf 275 300 650 300 300 650 650
Erosion Control Training 500 550 550 575 575 650 650
Total 3,785 4,470 4,150 4,985 4,985 5,610 5,610
6277 MILEAGE / AUTO
Mileage 120 130 130 130 130 130 130
Total 120 130 130 130 130 130 130
6280 DUES & SUBSCRIPTIONS
Asset Management Citizen App (split PW/San/Water)5,000 5,000
Cartegraph Support & Hosting 7,000 7,000 7,000 7,200 7,200 7,300 7,300
Total 7,000 7,000 7,000 7,200 7,200 12,300 12,300
6281 UNIFORM /CLOTHNG ALLOWANCE
Uniforms 1,000 800 800 800 800 810 810
Total 1,000 800 800 800 800 810 810
6310 RENTAL EXPENSE
Rentals 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Home & Garden Expo Booth (split with Nat.Res.)315 325 325 350 350 350 350
Total 1,315 1,325 1,325 1,350 1,350 1,350 1,350
6311 INSURANCE
Insurance 7,000 16,900 16,900 17,400 17,400 21,000 21,000
Total 7,000 16,900 16,900 17,400 17,400 21,000 21,000
382
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 69: STORM DRAINAGE UTILITY - 5505
Public Works Department
COMPANY 5500: STORM DRAIN UTILITY
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6399 OTHER CHARGES
Water Quality Permits (aquatic weed removal)1,200 1,200 500 1,200 1,200 1,200 1,200
Total 1,200 1,200 500 1,200 1,200 1,200 1,200
6610 DEPRECIATION
Depreciation 575,000 1,000,000 1,000,000 1,000,000 1,000,000 1,107,000 1,107,000
Total 575,000 1,000,000 1,000,000 1,000,000 1,000,000 1,107,000 1,107,000
6730 CAPITAL OUTLAY - VEHICLES
Replace Elgin Street Sweeper 324 (Trade in - $15,000)235,000
Gap Vax Replacement 401 (Split 5365/5505)- 215,000 236,670
Replace Pick-up No. 603 23,800 - - - - - -
Replace Vehicle No. 604 23,200 24,712
Total 258,800 238,200 261,382 - - - -
6735 CAPITAL OUTLAY - OTHER IMP
Easement Acquisition 50,000 50,000 50,000 50,000 50,000 50,000 50,000
Sediment Removal from Exist. Storm Ponds 85,000 90,000 90,000 52,000 52,000 90,000 90,000
Scout Lake Aerator (add electrical panel 2018)6,000
Briar Oaks Storm Lift Easements & Erosion Rpr 25,000 25,000
Alimagnet Install Weed/Leaf Device Split $ w/Burnsville - 30,000 30,000
Briar Oaks Improvements from Apartments, hill, water quaility 70,000 70,000 70,000
Hunters Wood add SCADA 30,000
Apple Valley High School storm main improvements 150,000
General Stormwater Improvements 100,000 100,000 100,000 100,000 100,000 110,000 110,000
Farquar Storm Lift #3 Lining (Temp repairs in '18, project in '20)20,000 - 790,000 790,000
Farquar Install 2 Sluice Gates 25,000 25,000
Hunters Wood Replace Check Valves 8,000 8,000
Highwood Way - Rebuild Catch Basin/Pipe 50,000 50,000
5527 133rd St Ct Pipe Separation 12,000 12,000
Hidden Ponds Storm Lift - Replace Pump (2-2021&22) 48 HP 20,000 20,000
CMF Infiltration Basin Repair & Add Sump Catch Basin 25,000 25,000
Cobblestone Storm Ceptor Add Concrete Taper At Base 15,000 15,000
Material Lot Storage Bin Canopies 10,000 10,000
Garland Ave & Garner Way Raise CB Structure to Grade 6,000 6,000
133rd St/Gossamer Storm Pipe Repairs 35,000 35,000
Cedar Knolls Pump Upgrade 45,000 45,000
Sunset Pond Improvements (AL-P8 Alimagnet Retrofits)40,000 260,000
Cobblestone Manor improvements (AL-P3 Alimagnet Retrofits)50,000 288,000
Redwood Pond improvements (KL-10)385,000 385,000
Erickson Park improvements (EVR-P27)260,000 260,000
2018 Street & Utliity Recon (Redwood, 133rd & 134th)525,000
2018 Street U Utility Recon (AV 12th)32,000
2019 Street & Utility Recon (JCRR )311,450 311,450
2019 Street & Utility Recon (AV 11th, 12th)637,920 637,920
2020 Street & Utility Recon (Cimarron Ph.1, Garden View)1,000,000 1,000,000
Regatta, JCRP & City Hall Pond Improvements 300,000 300,000
EVR-P7 & P55 Outlet Mods/Infiltration Bench Improvements 164,000 164,000
Stormwater Monitoring Improvements (Whitney Pond Ongoing)20,000 20,000
Pennock Park Improvements (KL-003-031) 203,000 203,000
Pilot Knob Structural Bmp Device for Farquar 160,000 160,000
Fawn Ridge Court Insulate Water Service Line 25,000 25,000
Alimagnet Park/Edgewood & Reflection Rd Improvements 30,000 30,000
2021 Street & Utility Recon (Cimarron Ph. 2; 133rd St.)704,000 704,000
Total 1,068,000 1,487,370 1,945,370 2,717,000 2,717,000 1,944,000 1,944,000
6910 BOND PRINCIPAL
Principal 165,000 165,000 165,000 170,000 170,000 180,000 180,000
Total 165,000 165,000 165,000 170,000 170,000 180,000 180,000
7015 BOND INTEREST
Interest 46,280 42,650 42,650 38,700 38,700 29,370 29,370
Total 46,280 42,650 42,650 38,700 38,700 29,370 29,370
7125 ADMIN FEE TO OTHER FUNDS
General Fund 348,000 360,000 360,000 370,000 370,000 380,000 380,000
Total 348,000 360,000 360,000 370,000 370,000 380,000 380,000
TOTAL EXPENSES 3,301,960$ 4,054,320$ 4,547,492$ 5,300,775$ 5,300,775$ 4,609,710$ 4,609,710$
LESS CAPITAL OUTLAY (1,326,800)$ (1,725,570)$ (2,206,752)$ (2,717,000)$ (2,717,000)$ (1,944,000)$ (1,944,000)$
Total Exp without Capital Outlay 1,975,160$ 2,328,750$ 2,340,740$ 2,583,775$ 2,583,775$ 2,665,710$ 2,665,710$
383
Notes:
384
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
5800 62 5805 STREET LIGHT
UTILITY
Public Works
DESCRIPTION OF ACTIVITY
The Street Light Utility provides funding for the operation and maintenance of the street
lights located throughout the City of Apple Valley. Approximately 3,428 street lights are
located within the City.
Dakota Electric Association maintains approximately 3,116 lights under a fixed rate
program and the City owns and maintains approximately 312 lights along Cedar
Avenue, Founders/153rd Street and Gaslight Drive.
The street light system will continue to expand with future construction of the City’s
street system.
MAJOR OBJECTIVES FOR 2020
The major objective for 2020 within this business unit includes replacement of old HPS
(High Pressure Sodium) lights to newer, energy efficient LED (Light Emitting Diode)
lights as part of the City’s annual street improvement projects. It is also expected that a
plan for the aging lighting along CSAH 42 will be developed in conjunction with the
County’s Corridor Study for 42.
MAJOR OBJECTIVES FOR 2021
The major objective for 2021 within this business unit includes continued replacement of
old HPS (High Pressure Sodium) lights to newer, energy efficient LED (Light Emitting
Diode) lights. This will be coordinated within the annual Street Improvement Program.
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Actual Projected Projected
Item 2016 2017 2018 2019 2020 2021
Number of DEA Street
Lights 3303 3330 3216 3116 3224 3224
Number of City Street
Lights 302 305 308 312 312 312
Regular Status
Personnel Schedule – FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
None
385
Summary Budget
Street Light Utility - 5800, Dept 62
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Approved Approved Proposed Proposed
Revenue:
Utility Charges 500,877 507,360 522,977 502,000 515,000 550,000 566,000
Grants - - - - - -
Other Revenue - - - - - -
Investment Earnings 1,076 995 2,345 1,000 1,000 1,000 1,000
501,953 508,355 525,322 503,000 516,000 551,000 567,000
Expenditures:
Salaries and Wages 1,755 1,941 1,514 5,000 6,000 3,000 3,000
Emp. Benefits 269 359 304 - - - -
Supplies 12,785 3,685 - 8,385 14,635 14,780 15,360
Contractual Serv.25,444 37,711 49,470 37,475 45,799 55,200 56,370
Utilities 674 1,278 1,403 2,000 2,100 2,153 2,340
Utilities for Resale 388,811 430,885 419,207 420,000 462,000 420,000 430,000
Repairs & Maint.- - - - - - -
Training/Travel/Dues - - 5,368 7,000 7,000 7,000 7,210
Other Exp. / Insurance 7,704 7,893 8,090 8,090 20,500 21,500 21,500
Capital outlay - - - 14,000 113,687 80,000 45,000
Transfer to Sewer Fund - 15,000 - - - - -
Total 437,440 498,751 485,356 501,950 671,721 603,633 580,780
2020 Capital Outlay
Street Project Cimarron and Surrey Trail (Ph. 1) $ 50,000
Street Project Gardenview Drive $ 30,000
$ 80,000
Continue phased LED street light conversion with annual street projects.
2020 Capital Outlay
Street Project Cimarron and Surrey Trail (Ph. 2) $ 25,000
Street Project 133rd St. $ 20,000
$ 45,000
Continue phased LED street light conversion with annual street projects.
386
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
STREET LIGHT UTILITY
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6113 - OVERTIME-REGULAR EMPLOYEES 1,755 1,941 1,514 6,000 0 3,000 3,000 3,000 3,000
6105 - SALARIES AND WAGES 1,755 1,941 1,514 6,000 0 3,000 3,000 3,000 3,000
6138 - MEDICARE 26 27 21 0
6139 - FICA 111 118 91 0
6141 - PENSIONS-PERA 132 146 113 0
6142 - WORKERS COMPENSATION 68 78 0
6125 - EMPLOYEE BENEFITS 269 359 304 0
6100 - TOTAL PERSONNEL SERVICES 2,024 2,300 1,819 6,000 0 3,000 3,000 3,000 3,000
6215 - EQUIPMENT-PARTS 12,785 3,685 0 14,635 0 14,780 14,780 15,360 15,360
6205 - SUPPLIES 12,785 3,685 0 14,635 0 14,780 14,780 15,360 15,360
6237 - TELEPHONE/PAGERS 1,604 699 803 4,144 232 5,200 5,200 5,370 5,370
6249 - OTHER CONTRACTUAL SERVICES 23,840 37,012 48,666 41,655 7,054 50,000 50,000 51,000 51,000
6230 - CONTRACTUAL SERVICES 25,444 37,711 49,470 45,799 7,286 55,200 55,200 56,370 56,370
6255 - UTILITIES-ELECTRIC 674 1,278 1,403 2,100 796 2,153 2,153 2,340 2,340
6250 - UTILITIES 674 1,278 1,403 2,100 796 2,153 2,153 2,340 2,340
6260 - REPAIRS AND MAINTENA 0 0 0 0
6280 - DUES & SUBSCRIPTIONS 5,368 7,000 7,000 7,000 7,000 7,210 7,210
6270 - TRNG/TRAVL/DUES/UNIF 5,368 7,000 7,000 7,000 7,000 7,210 7,210
6200 - TOTAL OPERATING COSTS 38,902 42,673 56,241 69,534 15,083 79,133 79,133 81,280 81,280
6311 - INSURANCE-PROPERTY/LIABILITY 7,704 7,893 8,090 20,500 10,250 21,500 21,500 21,500 21,500
6301 - OTHER EXPENDITURES 7,704 7,893 8,090 20,500 10,250 21,500 21,500 21,500 21,500
6300 - TOTAL OTHER EXPENDITURES 7,704 7,893 8,090 20,500 10,250 21,500 21,500 21,500 21,500
6540 - TAXABLE MISC FOR RESALE 3,950 0
6545 - NON-TAXABLE MISC FOR RESALE 388,811 430,885 415,257 462,000 201,202 420,000 420,000 430,000 430,000
6501 - TAXABLE/NON-TAXABLE MISC RESAL 388,811 430,885 419,207 462,000 201,202 420,000 420,000 430,000 430,000
6500 - TOTAL EXPENDITURES 388,811 430,885 419,207 462,000 201,202 420,000 420,000 430,000 430,000
6735 - CAPITAL OUTLAY-OTHER IMPROVEME 0 0 0 113,687 0 80,000 80,000 45,000 45,000
6701 - TOTAL CAPITAL OUTLAY 0 0 0 113,687 0 80,000 80,000 45,000 45,000
6700 - TOTAL CAPITAL OUTLAY 0 0 0 113,687 0 80,000 80,000 45,000 45,000
7110 - TRANSFER TO OTHER FUNDS 15,000 0 0
7101 - TOTAL TRANSFERS 15,000 0 0
7100 - TOTAL TRANSFERS 15,000 0 0
437,440 498,751 485,356 671,721 226,534 603,633 603,633 580,780 580,780
387
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 62: STREET LIGHT UTILITY - 5805
(5801 Revenue, 5805 Expenses)
Public Works Department
COMPANY 5800: STREET LIGHT UTILITY
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
4919 REVENUE
Street Light Utility Charges 502,000 515,000 515,000 550,000 550,000 566,000 566,000
Interest Revenue 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Total 503,000 516,000 516,000 551,000 551,000 567,000 567,000
6113 Overtime - Reg (Street Light Survey 3x Annually)5,000 6,000 2,000 3,000 3,000 3,000 3,000
Total 5,000 6,000 2,000 3,000 3,000 3,000 3,000
6215 EQUIPMENT - PARTS
Light Bollards Founders Ln-Damaged Equip 3,670 3,780 1,000 3,780 3,780 3,860 3,860
City Owned Street Lights - Damaged Equip 4,715 4,855 1,000 11,000 11,000 11,500 11,500
Elecsys Street Light Monitoring System 6,000 6,000
Total 8,385 14,635 8,000 14,780 14,780 15,360 15,360
6237 TELEPHONE / PAGERS
Gopher State One Call Locates City-owned 2,625 2,704 2,300 3,700 3,700 3,820 3,820
Elecsys Light Monitoring Service (air time)1,440 800 1,500 1,500 1,550 1,550
Total 2,625 4,144 3,100 5,200 5,200 5,370 5,370
6249 OTHER CONTRACTUAL SERVICES
Electric Locating Service 14,500 12,000 9,000 9,000 9,000 9,000 9,000
Electrician - Repair Damaged City-owned Lights 3,550 6,650 9,500 10,000 10,000 10,000 10,000
Cedar Ave Street Light Maint Contract 6,800 7,005 15,000 15,000 15,000 15,000 15,000
Cartegraph Conversion to On-line 10,000 - - 0 0
Repaint Ring Route Lighting 14,000 16,000 16,000 16,000 16,000 17,000 17,000
Total 48,850 41,655 49,500 50,000 50,000 51,000 51,000
6255 UTILITIES - ELECTRIC
Electric for Traffic Signals - City + County 2,000 2,100 1,700 2,153 2,153 2,340 2,340
Total 2,000 2,100 1,700 2,153 2,153 2,340 2,340
6280 DUES & SUBSCRIPTIONS
Cartegraph On-line Licenses 7,000 7,000 7,000 7,000 7,000 7,210 7,210
Total 7,000 7,000 7,000 7,000 7,000 7,210 7,210
6311 INSURANCE
Street Lights 8,090 20,500 20,500 21,500 21,500 21,500 21,500
Total 8,090 20,500 20,500 21,500 21,500 21,500 21,500
6545 NON-TAXABLE MISC FOR RESALE
Street Light Electric Charges 420,000 462,000 430,000 420,000 420,000 430,000 430,000
Total 420,000 462,000 430,000 420,000 420,000 430,000 430,000
6735 CAPITAL OUTLAY - OTHER IMP
Street Project - AV 11th & 12th 25,000 26,000
Street Project - Johnny Cake Ridge Road 88,687 135,000
Street Project - Gardenview Drive 30,000 30,000
Street Project - Cimarron & Surrey Trail 50,000 50,000 25,000 25,000
Street Project - 133rd St.20,000 20,000
Total - 113,687 161,000 80,000 80,000 45,000 45,000
TOTAL EXPENSES 501,950$ 671,721$ 682,800$ 603,633$ 603,633$ 580,780$ 580,780$
REVENUE 503,000$ 516,000$ 516,000$ 551,000$ 551,000$ 567,000 567,000
388
COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY
5600 60 5605 CEMETERY
Public Works
DESCRIPTION OF ACTIVITY
The Cemetery Fund provides for the operation and maintenance of Lebanon Cemetery
located at the intersection of Pilot Knob Road and 150th Street (County Road 42). The
City of Apple Valley acquired the original 10 acre cemetery in 1998 to ensure the
continued operation and general upkeep of the property. Lebanon Cemetery has space
for an additional 8,000 burials based on the expansion of three acres along Embry Path.
The development of the new area will allow the main entrance to be moved off the
County Road system and to come from the east off Embry Path.
SERVICE CATEGORIES
Management and operations of the Lebanon Cemetery is provided by Public W orks
Department staff using city-owned equipment and contractual services from private
companies. The following services are provided within this division.
1.Cemetery Management and Lot Sales
Provide sales of cemetery lots and cremation niches
Assist customers with interment service arrangements
Manage interment records in accordance with State requirements and industry
standards
2.Interment Services
Provide interments within columbarium structures and cremation boulders
Excavate traditional graves through contract with a private excavation contractor
Excavate cremation graves by City staff using city-owned equipment
Restore lawn turf for interment sites
3.Maintenance of Grounds
Provide turf mowing and trimming through contract with a commercial lawn
maintenance company
Repair and maintain lawn sod, trees and landscaping throughout the cemetery
grounds
Repair and maintain internal driveways, parking lots, boundary fence, entrance
monuments, street lights, irrigation, and plow snow during the winter season
389
MAJOR OBJECTIVES FOR 2020 and 2021
The acquisition of an additional three acres in 2013 established the final easterly
boundary of the cemetery site. In 2018, the interior road from the east entrance was
constructed, along with improvements to the existing roadway and construction of a
maintenance pad area. A coated chain link fence was installed along the southern
property line. In 2019, an extension of the existing decorative fence and brick pillars are
planned along CSAH 42, Embry Path and Pilot Knob Road. The construction of a
cemetery shelter for off site services is also planned. Trees which will border the new
fence and interior roadway to enhance the visual aesthetics of the cemetery are planned
to be installed.
In 2020, development of another boulder cremation area and the addition of a fourth
columbarium are planned to meet the growing need for cremation interments. As the
cemetery expands, the addition of a paved walkway is planned from east to west
through the center section of the cemetery leading to the shelter feature.
In 2021, the installation of a grounds maintenance building is planned for storage of
cemetery equipment and supplies needed to care for the cemetery and conduct
interments. Fencing and screening of the maintenance area is planned for security of
equipment and aesthetics of the cemetery. The addition of a Veterans Memorial
honoring all branches of the armed forces is planned in cooperation with area military
entities such as the American Legion and VFW .
IMPACT MEASURES / PERFORMANCE INDICATORS
Actual Actual Actual Projected Projected Projected
Item 2016 2017 2018 2019 2020 2021
Lot / Niche Sales – Resident 42 83 43 45 52 65
Lot / Niche Sales – Non
Resident 33 25 19 25 23 25
Lot / Niche Sales Total 75 108 62 70 85 90
Number of Burials 46 58 35 45 55 65
Regular Status
Personnel Schedule – FTE’s
Adopted Adopted Adopted Adopted Proposed Proposed
Position Title 2016 2017 2018 2019 2020 2021
None
390
Summary Budget
Department 60 Cemetery
2016 2017 2018 2018 2019 2020 2021
Actual Actual Actual Adopted Proposed Proposed Proposed
Revenue:
Sales 160,491 187,229 150,393 130,030 170,400 180,600 191,700
Other Revenues 225 310 310 2,050 2,112 2,000 2,000
Investment Earnings 9,613 7,114 11,280 8,000 8,240 4,000 4,000
170,329 194,653 161,983 140,080 180,752 186,600 197,700
Expenditures:
Salaries & Wages 2,319 3,022 986 2,700 2,700 2,750 2,750
Emp. Benefits 449 591 195 615 625 625 625
Supplies 8,460 13,422 5,954 12,775 16,865 13,750 7,792
Contractual Serv.22,748 76,598 46,686 49,360 44,083 45,088 45,465
Utilities 1,284 1,588 1,397 2,345 2,410 2,800 2,852
Repairs & Maint.- - 1,280 1,321 410 410
Training/Travel/Dues 781 809 5,540 8,515 8,550 8,740 8,815
Other Exp.5,684 12,127 7,448 11,930 15,885 18,213 23,883
Depreciation 19,064 19,311 20,767 19,475 19,475 19,500 19,500
Other Not Capitalized - 102 - - - -
Total Exp 60,789 127,468 89,074 108,995 111,914 111,876 112,092
Net Income 109,540 67,185 72,909 31,085 68,838 74,724 85,608
Change in Cash
Less Capital Outlay (22,561) (132,079) (446,266) (400,500) (376,500) (255,000) (105,500)
Add: Depreciation 19,064 19,311 20,767 19,475 19,475 19,500 19,500
Net Change in Cash 57,292 14,700 (336,425) (272,030) (245,111) (123,624) 26,092
2020 Capital Outlay:
Columbarium $ 50,000
East Concrete Walkway $ 55,000
Boulder Area New Development $ 45,000
$ 150,000
2021 Capital Outlay:
Grounds Maintenance Building $ 35,000
Pilot Knob Gate, Fence & Screen Maint. Pad, Landscape Design $ 15,000
Columbaria Planter & Benches $ 5,500
Veterans Memorial $ 50,000
$ 105,500
391
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
CEMETERY
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6110 - SALARY-REGULAR EMPLOYEES 249 0 0 0
6113 - OVERTIME-REGULAR EMPLOYEES 2,070 3,022 986 2,700 848 2,750 2,750 2,750 2,750
6105 - SALARIES AND WAGES 2,319 3,022 986 2,700 848 2,750 2,750 2,750 2,750
6138 - MEDICARE 33 42 14 40 12 40 40 40 40
6139 - FICA 141 181 58 165 50 165 165 165 165
6141 - PENSIONS-PERA 174 227 74 205 64 205 205 205 205
6142 - WORKERS COMPENSATION 101 140 49 215 13 215 215 215 215
6125 - EMPLOYEE BENEFITS 449 591 195 625 138 625 625 625 625
6100 - TOTAL PERSONNEL SERVICES 2,768 3,613 1,181 3,325 986 3,375 3,375 3,375 3,375
6210 - OFFICE SUPPLIES 25 0 0 0
6211 - SMALL TOOLS & EQUIPMENT 2,521 5,449 3,791 2,281 40 8,855 8,855 1,750 1,750
6214 - CHEMICALS 19 0
6229 - GENERAL SUPPLIES 5,914 7,973 2,144 14,584 785 4,895 4,895 6,042 6,042
6205 - SUPPLIES 8,460 13,422 5,954 16,865 826 13,750 13,750 7,792 7,792
6205 - SUPPLIES 0 0 0 0
6231 - LEGAL SERVICES 0 0 2,585 150 0 155 155 150 150
6234 - CITY ENGINEER CONSULTANT SERV 2,855 88
6234 - CITY ENGINEER CONSULTANT SERV 15,680 0 0
6235 - CONSULTANT SERVICES 211 27,888 15,296 4,223 13,070 4,330 4,330 4,460 4,460
6239 - PRINTING 0 0 0 210 151 215 215 215 215
6240 - CLEANING SERVICE/GARBAGE 0 154 0 0
6249 - OTHER CONTRACTUAL SERVICES 22,537 32,877 25,950 39,500 7,693 40,388 40,388 40,640 40,640
6230 - CONTRACTUAL SERVICES 22,748 60,919 46,686 44,083 21,001 45,088 45,088 45,465 45,465
6230 - CONTRACTUAL SERVICES 0 15,680 0 0
6255 - UTILITIES-ELECTRIC 909 1,038 758 1,189 593 1,070 1,070 1,070 1,070
6257 - UTILITIES-PROPANE/WATER/SEWER 375 550 639 1,221 114 1,730 1,730 1,782 1,782
6250 - UTILITIES 1,284 1,588 1,397 2,410 707 2,800 2,800 2,852 2,852
6265 - REPAIRS-EQUIPMENT 0 0 0 1,321 0 410 410 410 410
6260 - REPAIRS AND MAINTENA 0 0 0 1,321 0 410 410 410 410
6276 - SCHOOLS/CONFERENCES/EXP OTHER 510 724 0 1,120 0 1,150 1,150 1,150 1,150
6277 - MILEAGE/AUTO ALLOWANCE 0 0 0 260 0 240 240 240 240
6280 - DUES & SUBSCRIPTIONS 160 85 5,540 7,170 7,140 7,350 7,350 7,425 7,425
6281 - UNIFORM/CLOTHING ALLOWANCE 112 0 0 0
6270 - TRNG/TRAVL/DUES/UNIF 781 809 5,540 8,550 7,140 8,740 8,740 8,815 8,815
6200 - TOTAL OPERATING COSTS 33,273 76,738 59,576 73,229 29,674 70,788 70,788 65,334 65,334
6200 - TOTAL OPERATING COSTS 0 15,680 0 0
6310 - RENTAL EXPENSE 0 495 0 0 385 2,000 2,000 2,000 2,000
6311 - INSURANCE-PROPERTY/LIABILITY 4,400 2,200 4,600 4,600 4,770 4,770
6312 - TAXES/SPECIAL ASSESSMENTS 1,673 1,547 1,485 1,720 712 1,763 1,763 1,763 1,763
6324 - CREMATION VAULTS 1,744 2,588 0 1,800 0 2,000 2,000 1,200 1,200
6325 - COLUMBARIUM 2,270 4,851 3,856 4,870 2,615 3,800 3,800 5,200 5,200
6326 - CREMATION BOULDER 0 852 0 1,195 537 1,750 1,750 6,550 6,550
6333 - GENERAL-CASH DISCOUNTS -2 -39 0 0
6351 - VISA/BANK CHARGES 1,834 2,107 1,900 1,239 2,300 2,300 2,400 2,400
6301 - OTHER EXPENDITURES 5,684 12,127 7,448 15,885 7,688 18,213 18,213 23,883 23,883
6301 - OTHER EXPENDITURES 0 0 0 0
392
City of Apple Valley
Department Expense Summary
Budget Years (2020-2021)
CEMETERY
Object
Account
2016
Actual
2017
Actual
2018
Actual
2019
Council
Adopted
Original
06/30/19
YTD Actual
2020
Dept
Proposed
2020
Admin
Recommend
2021
Dept
Proposed
2021
Admin
Recommend
6300 - TOTAL OTHER EXPENDITURES 5,684 12,127 7,448 15,885 7,688 18,213 18,213 23,883 23,883
6300 - TOTAL OTHER EXPENDITURES 0 0 0 0
6610 - DEPRECIATION 19,064 19,311 20,767 19,475 11,178 19,500 19,500 19,500 19,500
6601 - TOTAL DEPRECIATION 19,064 19,311 20,767 19,475 11,178 19,500 19,500 19,500 19,500
6600 - TOTAL DEPRECIATION 19,064 19,311 20,767 19,475 11,178 19,500 19,500 19,500 19,500
6740 - CAPITAL OUTLAY-MACH/EQ/OTHER 0 0 102 376,500 0 255,000 255,000 105,500 105,500
6701 - TOTAL CAPITAL OUTLAY 0 0 102 376,500 0 255,000 255,000 105,500 105,500
6700 - TOTAL CAPITAL OUTLAY 0 0 102 376,500 0 255,000 255,000 105,500 105,500
6810 - CONSTRUCTION IN PROGRESS 0 0 0 -20,446
6801 - TOTAL CONSTRUCTION COSTS 0 0 0 -20,446
6800 - TOTAL CONSTRUCTION COSTS 0 0 0 -20,446
7101 - TOTAL TRANSFERS 0 0 0 0
7100 - TOTAL TRANSFERS 0 0 0 0
60,789 127,468 89,074 488,414 29,080 366,876 366,876 217,592 217,592
393
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 60: CEMETERY - 5605
Public Works Department
COMPANY 5600: CEMETERY FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
REVENUE
4610 Lot Sales 94,000 120,000 80,000 105,000 130,000 110,000 110,000
4612 Grave/urn Digging 30,000 40,000 65,000 65,000 40,000 70,000 70,000
4613 Monument/Marker Locating 2,600 4,000 3,250 4,000 4,000 4,500 4,500
4614 Cremation Vaults 1,280 2,400 2,430 2,400 2,400 2,700 2,700
4615 Holiday/Weekend Fee 2,150 4,000 6,000 4,200 4,200 4,500 4,500
5010 Investment Interest 8,000 8,240 4,000 4,000 4,000 4,000
5399 Other Misc Revenue 2,050 2,112 2,000 2,000 2,000 2,000
Total 140,080 180,752 156,680 186,600 186,600 197,700 197,700
SALARIES
6113 Overtime - Regular 2,700 2,700 2,000 2,750 2,750 2,750 2,750
6138 Medicare 40 40 40 40 40 40 40
6139 FICA 165 165 165 165 165 165 165
6141 Pension - PERA 205 205 205 205 205 205 205
6142 Worker's Compensation 205 215 215 215 215 215 215
Total 3,315 3,325 2,625 3,375 3,375 3,375 3,375
6211 SMALL TOOL & EQUIPMENT
Hand Tools 335 346 346 355 355
Metal Detector - Monument Locator 1,150 1,185 1,000 1,200 1,200
Ground Thawing Equip - Replacement 6,150 -
Cremation Vault Stand - Holland 3,000 3,000
Trimmer 200 200 250 250
Backpack Blower 250 250 300 300
Mantis Tiller 300 300
Auger Bits 2,500 2,500
Compactor 3,000 3,000
Tent - - - -
Total 7,635 2,281 2,096 8,855 8,855 1,750 1,750
6229 GENERAL SUPPLIES
Tree/Shrub/Annual Flower Replacement 1,955 2,013 2,013 2,065 2,065 2,127 2,127
Pulverized Dirt 495 509 509 520 520 536 536
Seed 545 563 563 575 575 592 592
Flags, Carpet, Wood, etc. 1,070 1,104 1,104 1,130 1,130 1,164 1,164
Hydroseed Supplies 575 595 595 605 605 623 623
Temporary Name Plates 500 500
Lot Markers 500 600 1,000 1,000
Signage 3,500 3,500
Concrete Storage Bins 4,800 4,800
Map Stand 1,000 1,000
Total 5,140 14,584 15,184 4,895 4,895 6,042 6,042
6231 LEGAL SERVICES
Legal Services Fees 150 150 150 155 155 150 150
Total 150 150 150 155 155 150 150
6235 CONSULTANT SERVICES
Engineering & Surveying (New area) 15,000 4,223 15,000 4,330 4,330 4,460 4,460
Total 15,000 4,223 15,000 4,330 4,330 4,460 4,460
6239 PRINTING/PUBLISHING
News Ads, Brochures, Deeds, etc.210 210 210 215 215 215 215
Total 210 210 210 215 215 215 215
6249 OTHER CONTRACTUAL SERVICES
Grave Excavation 11,000 11,500 11,500 11,788 11,788 11,800 11,800
Cartegraph Conversion to On-line 10,000 - - -
Lawn Service 13,000 27,500 27,500 28,000 28,000 28,840 28,840
Irrigation Service 500 500 600 600 1,200 1,200
Total 34,000 39,500 39,000 40,388 40,388 40,640 40,640
6255 UTILITIES - ELECTRIC
Lighting 1,050 1,070 1,070 1,070 1,070 1,070 1,070
Irrigation 115 119 119 120 120 240 240
Total 1,165 1,189 1,070 1,070 1,070 1,070 1,070
6257 UTILITIES - OTHER
LP for Thawing Ground 215 221 221 230 230 237 237
Water for Irrigation 965 1,000 1,000 1,500 1,500 1,545 1,545
Total 1,180 1,221 1,221 1,730 1,730 1,782 1,782
6265 REPAIRS - EQUIPMENT
Fencing, Misc.390 401 - 410 410 410 410
Parking Lot Lights 890 920 - 945 945 945 945
Total 1,280 1,321 - 410 410 410 410
394
CITY OF APPLE VALLEY
2020 BUDGET
ACCOUNT DETAIL
DEPT 60: CEMETERY - 5605
Public Works Department
COMPANY 5600: CEMETERY FUND
JDE 2018 2019 2019 2020 2020 2021 2021
ACC'T DESCRIPTION COUNCIL COUNCIL YEAR END DEPT ADMIN DEPT ADMIN
ADOPTED ADOPTED PROJECTED PROP RECOMMEND PROP RECOMMEND
6276 SCHOOL/CONF/EXP - OTHER
MAC Conference 1,100 1,120 600 1,150 1,150 1,150 1,150
Total 1,100 1,120 600 1,150 1,150 1,150 1,150
6277 MILEAGE/AUTO ALLOWANCE
MAC Conference 210 215 25 200 200 200 200
Other 45 45 - 40 40 40 40
Total 255 260 25 240 240 240 240
6280 DUES & SUBSCRIPTIONS
MN Association of Cemeteries 160 170 170 175 175 175 175
Cartegraph On-line Licenses 7,000 7,000 7,000 7,175 7,175 7,250 7,250
Total 7,160 7,170 170 7,350 7,350 7,425 7,425
6310 Rental Expense
Tree Sprayer, Excavator 2,000 2,000 2,000 2,000
6311 INSURANCE
4,400 4,600 4,600 4,770 4,770
- 4,400 - 4,600 4,600 4,770 4,770
6312 SPECIAL ASSESSMENTS
Assessments on the land purchased 1,670 1,720 1,500 1,763 1,763 1,763 1,763
Total 1,670 1,720 1,500 1,763 1,763 1,763 1,763
6324 CREMATION VAULTS
Purchase vaults 2,600 1,800 1,800 2,000 2,000 1,200 1,200
Total 2,600 1,800 1,800 2,000 2,000 1,200 1,200
6325 COLUMBARIUM
Niche Plaques 2,600 3,600 3,600 3,800 3,800 4,000 4,000
Vases 1,260 1,270 - - - 1,200 1,200
Total 3,860 4,870 3,600 3,800 3,800 5,200 5,200
6326 CREMATION BOULDERS
Boulders 4,800 4,800
Scrolls 1,500 725 725 1,000 1,000 1,000 1,000
Emblems 600 250 250 450 450 450 450
Portraits 500 220 220 300 300 300 300
Total 2,600 1,195 1,195 1,750 1,750 6,550 6,550
6351 VISA/BANK CHARGES
1,200 1,900 2,100 2,300 2,300 2,400 2,400
Total 1,200 1,900 2,100 2,300 2,300 2,400 2,400
6610 DEPRECIATION
19,475 19,475 19,475 19,500 19,500 19,500 19,500
Total 19,475 19,475 19,475 19,500 19,500 19,500 19,500
6740 CAPITAL OUTLAY - OTHER ITEMS
Columbarium - - 50,000 50,000
Fence 200,000 250,000 305,000
Replat Cemetery 16,000
Funeral Off-site Burial Structure Feature 50,000 - 50,000 50,000
Concrete walk way - West curb to Center Section 55,000 - 55,000 55,000
Driveway from Embry -
Internal Roads 175,000
Security Cameras 15,000 15,000
Trees (Moved to 2019)9,500 9,500
Concrete walk way - East curb to Center Section 55,000 55,000
Boulder area development 45,000 45,000
Irrigation - Extend into New Area 6,500 6,500
Grounds Maintenance Building 35,000 35,000
Master Plan Improvements-Gates @ Pilot Knob 15,000 15,000
Landscape Design - Shelter, Feature Area
Columbarium Planter & Benches, Bench 5,500 5,500
Veterans Memorial 50,000 50,000
Total 400,500 376,500 329,500 255,000 255,000 105,500 105,500
Total Net of Personnel 506,180 485,089 433,896 363,501 363,501 214,217 214,217
TOTAL EXPENSES 509,495$ 488,415$ 436,521$ 366,876$ 366,876$ 217,592$ 217,592$
LESS CAPITAL OUTLAY (400,500)(376,500)(329,500)(255,000)(255,000)(105,500)(105,500)
Total Exp without Capital Outlay 108,995 111,915 107,021 111,876 111,876 112,092 112,092
395
8/22/2019
1
2020 Budget and Tax Levy
Informal City Council Meeting
August 22, 2019
Tonight’s Schedule
•Overall View
•Significant impacts
•Changes since the 8-8-19 version
•Updated Fiscal Disparity Distribution amounts received
•Results in slight reduction
•Valuation changes and tax impacts
•Position additions
•Council discussion & direction
8/22/2019
2
Budget Timeline
•Council Goal Setting, March 1, 2019
•Staff Budget preparation - June through July
•Draft Budget distributed - mid August
•Budget Workshop - August 22, others ?
•Scheduled to adopt Preliminary Budget and Levy in early September (September 12)
•Notify County by September 28 of Council meeting date to discuss the budget and levy where the public is invited to attend
Budget Timeline
•Recommend setting budget meeting date for
December 12, 2019
•County required to send Parcel Specific Notices
during 2nd and 3rd weeks of November
•Council to hold budget discussion (TNT meeting),
December 12th
•Adopt Final Budget and Tax Levy at December 12th
Council Meeting (Backup date December 26th)
8/22/2019
3
Budget Timeline
•Recommend setting budget meeting date for
December 12, 2019
•County required to send Parcel Specific Notices
during 2nd and 3rd weeks of November
•Council to hold budget discussion (TNT meeting),
December 12th
•Adopt Final Budget and Tax Levy at December 12th
Council Meeting (Backup date December 26th)
Budget Climate
•Economy slowing
•State Budget currently experiencing surplus, projections lowered
•$2.5B Reserves projected for ’18-’19 (State Revenue Dept. July ‘19)
•$1,052 M projected surplus for ’20-’21 (State Revenue Dept. Forecast-Feb ‘19)
•Likely no change for Apple Valley
•Levy Limits expired after 2014
•Residential property values rising: 7.9%
•Results in loss of Homestead MVE for homeowner
•Commercial property values improving slightly w/ 1.9%
appreciation and new construction of 0.16%
8/22/2019
4
2020 Budget – Items of Note
•Levy increases 3.91%
•3rd Lowest of 13 comparable cities
•Median home EMV increasing 7.09% (8.16% TMV)
•Tax Impact to Median Value Home up 5.98%, or $61/yr,$5.08/mo.
•Loss of Homestead Market Value Exclusion (MVE) accounts for $6 of increase
•Fiscal Disparities impact of $235,000 related to Tax Rate drop
•Utility Rates- typical user:
•Water rate up 5% $2.48/qtr or $0.83/mo
•Sewer rate up 5% $5.90/qtr or $1.97/mo
•Storm water rate up 10% $1.95/qtr or $0.65/mo
•Street lights up 3% $0.17/qtr or $0.05/mo
•Total 5.6% $8.02/qtr or $2.67/mo
2020 Budget – Items of Note (cont’d)
•Health Ins. – increase expected at “cap”
•Health Ins. Budget Impact – 2019 employer share up 6%(f) & -5%(s)
•COLA
•New Positions:
•Police Officer (grant funded) ‘20 Communications Specialist ‘20
•Utilities Maintenance Operator ‘20 Streets Maintenance Operator ‘21
•Capital Outlay $27.2 M up $0.1M
•(vs 27.1M in’19 &23.4M in ‘18)
•Council Contingency @ $40,490
•Calendar
•Prelim Adoption 9-12-19
•Final Adoption 12-12-19
8/22/2019
5
2020 Budget – Items of Note (cont’d)
•Pavement Management Levy increase: $103,000, or 3%
•Transfer to Municipal Building Fund up $6,000
•Education Building Fund
•Includes admin fee to support EDA Operations Fund
•Liquor – business improving
•’20 budgeted sales 2.3% higher than projected 2019
•’19 projected sales 0.5% lower than ’19 original budget
•Water Meter Replacement Program continues $2.0M/year
Overall Levy Increase Drivers
•Levy increase of $1,031,000 (3.9%)
•Driven by:
•Increased transfer to Road Fund $ 103,000
•Increased transfer to Muni Bldg Fund $ 6,000
•Increased debt service $ 39,000
•Increase elections - ’20 general election $ 194,000
•COLA & Step incr. impact for (G/F) $ 516,000
•’20 Impact of ‘19 mid-year position additions $ 284,000
•’20 position add’n $ 81,000
•Reduced Capital Outlay (non VERF) $(362,000)
•Increased VERF $ 120,000
8/22/2019
6
Overall Property Values Increase 7.7%
Property Class Payable 2018 Payable 2019 Payable 2020
(prelim)
Change
2019 to
2020
Residential $4,079,545,653 $4,495,488,125 $4,848,551,969 7.85%
Comm./ Industrial $526,490,500 $541,112,800 $552,220,900 2.05%
Utility $12,501,600 $12,398,500 $12,270,200 -1.03%
Agricultural $4,680,900 $3,272,200 $1,228,500 -62.46%
Cabins $252,400 $275,400 $304,100 10.42%
Apartments $401,330,836 $498,992,452 $569,782,856 14.19%
Personal Property $47,381,200 $48,141,300 $48,608,500 0.97%
Total $5,072,183,089 $5,599,680,777 $6,032,967,025 7.74%
Overall Preliminary Tax Capacity New
Construction Adds 1.1%
1.0%
0.2%
0.0%
0.0%
0.0%
4.3%
0.0%
‐10% ‐5% 0% 5% 10% 15%
Residential
C & I
Utility
Agricultural
Cabins
Apartments
Personal Property
pay '20 New Construction value Pay '20 MV Appreciation
8/22/2019
7
Overall Preliminary Tax Capacity
Appreciation Shows 6.0%
6.9%
1.9%
‐1.0%
‐67.0%
10.4%
8.6%
‐0.1%
‐10% ‐5% 0% 5% 10% 15%
Residential
C & I
Utility
Agricultural
Cabins
Apartments
Personal Property
pay '20 New Construction value Pay '20 MV Appreciation
Overall Preliminary Tax Capacity
Increases 7.1%
1.0%
0.2%
0.0%
0.0%
0.0%
4.3%
0.0%
6.9%
1.9%
‐1.0%
‐67.0%
10.4%
8.6%
‐0.1%
‐10% ‐5% 0% 5% 10% 15%
Residential
C & I
Utility
Agricultural
Cabins
Apartments
Personal Property
pay '20 New Construction value Pay '20 MV Appreciation
8/22/2019
8
90% of the Change in Tax Capacity is
Residential Properties (includes appreciation)
$3,561,599
$199,381
$(20,437)
$199,130
(100,000) 900,000 1,900,000 2,900,000 3,900,000
Residential & Cabin
C / I & Utility
Agricultural
Apartments
$ Change in Tax Capacity by Type
(Excludes Captured TIF Capacity)
(overall $3,939,673 increase in '20)
Tax Cap Change (Excluding TIF)
Median Value Home Increases 7.1% to
$278,000 for 2020, all time high
$241,400
$186,000
$259,600
$278,000
$170,000
$190,000
$210,000
$230,000
$250,000
$270,000
$290,000
2008200920102011201220132014201520162017201820192020PrelimTax Payable Year
Assessors Estimated Market Value
Median Value Homesteaded Residential
8/22/2019
9
2019 to 2020
EMV Change
Residential Taxable Market Value –
Median Incr. 7.54% for ’20 (EMV 6.55%)
0
200
400
600
800
1000
1200
1400
1600
1800
2000
< ‐10.01%‐9.01 to ‐10%‐8.01 to ‐9%‐7.01 to ‐8%‐6.01 to ‐7%‐5.01 to ‐6%‐4.01 to ‐5%‐3.01 to ‐4%‐2.01 to ‐3%‐1.01 to ‐2%‐0.01 to ‐1%0%0.01% to 1%1.01% to 2%2.01% to 3%3.01% to 4%4.01% to 5%5.01% to 6%6.01% to 7%7.01% to 8%8.01% to 9%9.01% to 10%10.01% to 11%11.01% to 12%12.01% to 13%13.01% to 14%14.01% to 15%15.01% to 16%16.01% to 17%17.01% to 18%18.01% to 19%19.01% to 20%>20%% Change TMV
Pay 2019‐Homesteaded Pay 2020‐Homesteaded
8/22/2019
10
Residential Taxable Market Value –
Median Incr. 7.54% for ’20 (EMV 6.55%)
0
200
400
600
800
1000
1200
1400
1600
1800
2000
< ‐10.01%‐9.01 to ‐10%‐8.01 to ‐9%‐7.01 to ‐8%‐6.01 to ‐7%‐5.01 to ‐6%‐4.01 to ‐5%‐3.01 to ‐4%‐2.01 to ‐3%‐1.01 to ‐2%‐0.01 to ‐1%0%0.01% to 1%1.01% to 2%2.01% to 3%3.01% to 4%4.01% to 5%5.01% to 6%6.01% to 7%7.01% to 8%8.01% to 9%9.01% to 10%10.01% to 11%11.01% to 12%12.01% to 13%13.01% to 14%14.01% to 15%15.01% to 16%16.01% to 17%17.01% to 18%18.01% to 19%19.01% to 20%>20%% Change TMV
Pay 2019‐Homesteaded Pay 2020‐Homesteaded
76% Increased 10% or less
Residential Taxable Market Value –
Median Incr. 7.54% for ’20 (EMV 6.55%)
0
200
400
600
800
1000
1200
1400
1600
1800
2000
< ‐10.01%‐9.01 to ‐10%‐8.01 to ‐9%‐7.01 to ‐8%‐6.01 to ‐7%‐5.01 to ‐6%‐4.01 to ‐5%‐3.01 to ‐4%‐2.01 to ‐3%‐1.01 to ‐2%‐0.01 to ‐1%0%0.01% to 1%1.01% to 2%2.01% to 3%3.01% to 4%4.01% to 5%5.01% to 6%6.01% to 7%7.01% to 8%8.01% to 9%9.01% to 10%10.01% to 11%11.01% to 12%12.01% to 13%13.01% to 14%14.01% to 15%15.01% to 16%16.01% to 17%17.01% to 18%18.01% to 19%19.01% to 20%>20%% Change TMV
Pay 2019‐Homesteaded Pay 2020‐Homesteaded
Zero tax incr.
76% Increased 10% or less
8/22/2019
11
Residential Properties TMV increase less
than pay 2019 (7.5% vs 10.9%)
0
200
400
600
800
1000
1200
1400
1600
1800
2000
< ‐10.01%‐9.01 to ‐10%‐8.01 to ‐9%‐7.01 to ‐8%‐6.01 to ‐7%‐5.01 to ‐6%‐4.01 to ‐5%‐3.01 to ‐4%‐2.01 to ‐3%‐1.01 to ‐2%‐0.01 to ‐1%0%0.01% to 1%1.01% to 2%2.01% to 3%3.01% to 4%4.01% to 5%5.01% to 6%6.01% to 7%7.01% to 8%8.01% to 9%9.01% to 10%10.01% to 11%11.01% to 12%12.01% to 13%13.01% to 14%14.01% to 15%15.01% to 16%16.01% to 17%17.01% to 18%18.01% to 19%19.01% to 20%>20%% Change TMV
Pay 2019‐Homesteaded Pay 2020‐Homesteaded
Commercial Properties –
median increase in TMV =1.1%
0
10
20
30
40
50
60
70
80
< -10.01%-9.01 to -10%-8.01 to -9%-7.01 to -8%-6.01 to -7%-5.01 to -6%-4.01 to -5%-3.01 to -4%-2.01 to -3%-1.01 to -2%-0.01 to -1%0%0.01% to 1%1.01% to 2%2.01% to 3%3.01% to 4%4.01% to 5%5.01% to 6%6.01% to 7%7.01% to 8%8.01% to 9%9.01% to 10%10.01% to 11%11.01% to 12%12.01% to 13%13.01% to 14%14.01% to 15%15.01% to 16%16.01% to 17%17.01% to 18%18.01% to 19%19.01% to 20%>20%% Change in TMV - Commercial Only
COMM Pay 2019 COMM Pay 2020
8/22/2019
12
Commercial Properties –
median increase in TMV =1.1%(vs 1.8% in ’19)
0
10
20
30
40
50
60
70
80
< -10.01%-9.01 to -10%-8.01 to -9%-7.01 to -8%-6.01 to -7%-5.01 to -6%-4.01 to -5%-3.01 to -4%-2.01 to -3%-1.01 to -2%-0.01 to -1%0%0.01% to 1%1.01% to 2%2.01% to 3%3.01% to 4%4.01% to 5%5.01% to 6%6.01% to 7%7.01% to 8%8.01% to 9%9.01% to 10%10.01% to 11%11.01% to 12%12.01% to 13%13.01% to 14%14.01% to 15%15.01% to 16%16.01% to 17%17.01% to 18%18.01% to 19%19.01% to 20%>20%% Change in TMV - Commercial Only
COMM Pay 2019 COMM Pay 2020
TAX IMPACTS TO MEDIAN
VALUED HOME
8/22/2019
13
Sample Calculation (City portion only)
Property Value 278,000
Less Homestead MV Exclusion (12,220)
= Taxable Market Value 265,780
State Class Rate 1.0%
= Tax Capacity 2,658
Property Tax rate 38.86%
= Gross taxes paid 1,033$
Plus Referendum 46
Property Tax Dollars Paid ‐ City 1,079$
Sample House
Example #1 Median Valued Home
pay 2020
•Market Value $ 278,000 that experienced 7.09% increase (8.16% in TMV)
•Represents the Median Sample Home in Apple Valley
•Levy for proposed 2020 increases by $1,031,000 or 3.91%
•Changes Tax Extension/Tax Capacity Rate from 39.60% to 38.86%
•Represents 50% of homes at this level or lower
Property Taxes 2019 2020 Change
City 973 1,033 $ 60
City Referendum 45 46 $1
Total 1,018 1,079 $ 61
% Change 5.98%
8/22/2019
14
Sample House
Example #2 Median Valued Home in 2019
experiencing 8.68% increase
pay 2018•Market Value $ 259,600 that experienced 8.68% (10% in TMV)
•Median Value home from 2019
•Levy for proposed 2019 increase by $1,031,000 or 3.91%
•Changes Tax Extension/Tax Capacity Rate from 39.60% to 38.86%
•Represents 75% of homes at this level or lower
Property Taxes 2019 2020 Change
City 973 1,050 $ 77
City Referendum 45 47 2
Total 1,018 1,097 $ 79
% Change 7.77%
Apple Valley's Preliminary Total Tax Levy – Increase
Favorable in Comparison to Comparable Cities
(pay 2020 prelim)
Source: Minnetonka Survey – August 2019
10.0%
7.9%7.5% 7.5%
6.1%6.1%6.0%5.9%5.0%5.0%
3.9%3.5%
1.7%
0.0%
2.0%
4.0%
6.0%
8.0%
10.0%
12.0%
8/22/2019
15
Apple Valley’s Levy Increase 2018 to
2019 was moderate compared to others
Based on Actual
Adopted Rates &
Values
Apple Valley’s average levy lncrease over
past 6 years one of the lowest
Based on Actual
Adopted Rates &
Values
8/22/2019
16
GENERAL FUND
2020 General Fund Revenues
Taxes
73%
Franchise Fees
& Other Taxes
2%Licenses &
Permits
5%
State Police &
Fire Relief Aid
2%
Park & Rec
Chgs & Rents
4%
Other Charges
for Services &
Rents
5%Fines &
Penalties
1%Other
Revenues
1%
Transfers In,
Admin
Charges &
Reserves
7%
General Fund Revenues
2020 Proposed
$35,385,705
8/22/2019
17
Overall G/F Budget Drivers (up $1,356,000
•COLA and Step Increase Impact for (G/F ) $516,000
•’20 Impact of ’19 mid-year position additions $284,000
•New position ’20 (Communication mid-year) $ 81,000
•New Police Officer (grant funded) $102,000
•Additional PT Wages $160,000
•Health Insurance @ Max Cap $ 78,000
•Police DCC increases $ 60,000
•Shade tree mgmt. & Asian Beetle treatment (up to $95k) $ 147,000
•Cost for IT security audit $ 43,000
•Increased transfer amount to Road Fund $ 103,000
•Drop in Capital Outlay $(362,000)
•Increase in VERF $ 120,000
Shade Tree Management
Impact grows due to Emerald Ash Borer Response
2018
Adopted
2019
Adopted
2020 Admin
Rec’d
2021 Admin
Rec’d
PW/Nat. Resources –
Shade Tree Mgmt
85,000 80,000 175,000 225,000
Streets Budget – Tree
trimming / curb
replacement
27,790 53,000 105,000 109,650
107,790 133,000 280,000 334,650
Up $147,000 Up $54,000
8/22/2019
18
Property Tax Levy Components
Levy Component 2019 2020 Difference %Increase
General Fund $21,164,055 $22,043,895 879,840 4.2%
Street Maintenance (Levy Support)3,437,000 3,540,000 103,000 3.0%
Muni Bldg Fund 186,000 196,000 10,000 5.4%
Property Tax Delinquencies 50,000 50,000 - 0.0%
Ice Arena Support 121,000 121,000 - 0.0%
Debt Service – Voter Approved 993,800 1,016,230 22,430 2.3%
Debt Service– all Other Levy 398,145 413,875 15,730 4.0%
Total $26,350,000 $27,381,000 $1,031,000 3.9%
2020 Budget Maintains Support of Debt
Service and Street Maintenance Program
5.7%5.6%5.6%5.3%5.2%4.1%
12.6%13.4%13.2%13.0%12.9%12.8%
0%
2%
4%
6%
8%
10%
12%
14%
16%
18%
20%201620172018201920202021Tax Supported Street Maintenance Levy as % of Levy
Tax Supported Debt Service as % of Total Levy
18.3%18.3%18.3%18.2%19.0%18.8%
8/22/2019
19
Trend in Infrastructure Preservation Program
(excluding Municipal State Aid)
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
Other (Sp Asmt. , FCPF,etc)500 125 ‐ ‐ 793 249 829 3,021 2,330 677 4,677
Street Light Utility ‐ ‐ ‐ ‐ 25 25 ‐ 114 50 26 25
Stormwater Fund 280 490 250 395 195 450 557 950 870 704 508
Sewer Fund 500 400 500 520 1,210 700 1,060 1,146 1,392 891 615
Water Fund 500 400 475 603 1,371 1,100 1,085 1,608 1,369 894 494
Levy Support 1,675 2,755 2,855 2,940 3,028 3,332 3,417 3,437 3,540 3,664 3,801
$‐
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000 infrastructure Funding History (in $1,000's)
ENTERPRISE FUNDS
8/22/2019
20
Enterprise Funds Summary - 2020
Enterprise Funds Summary Revenues
Expenses
(includes D/S
principal)
Capital Outlay
Total
Expenditures
and Capital
Outlay
Enterprise Funds:
Liquor Fund 9,999,000 9,592,843 22,500 9,615,343
Valleywood Golf Course 1,204,000 1,308,275 107,000 1,414,275
Water and Sewer Fund 11,793,000 12,580,725 6,596,800 19,177,525
Sports Arena 921,000 853,610 288,750 1,142,360
Storm Drainage 2,358,000 2,583,775 2,717,000 5,300,775
Street Light Utility 551,000 523,633 80,000 603,633
Cemetery Fund 186,000 111,876 255,000 366,876
Total Enterprise Funds 27,012,600 27,553,737 10,067,050 37,620,787
Anticipated Utility Projects
Utility & Facility Improvements
•2020 ($9.3M)
•Street & Utility (Cimarron & Garden View) $3,712,000
•Water Meter Replacement (2 of 2) $2,000,000
•Water Reservoir Maint. (Longridge) $ 900,000
•Stormwater Lift # 3 (Farquar) Rehab $ 790,000
•Storm Pond Improvements (incl. Redwood & Erickson)$ 745,000
•2021 (5.6 M)
•Street & Utility (Cimarron Phase 2) $ 2,439,000
•Tower & Well Rehab. $ 462,000
•Scada Upgrades $ 250,000
•Sewer Lining 146th St Ct $ 200,000
•Storm Pond Improvements (incl. Pennock, Regatta, JCRP, City Hall)807,000
8/22/2019
21
POSITION
JUSTIFICATIONS
20/21 Budget Includes 4 Position Additions
•Communication Specialist - ’20 mid year
•Police Officer – ’20 (grant funded)
•Utility Maintenance Operator – ‘20
•Street Maintenance Operator –’21 mid year
8/22/2019
22
Administration –Communications Specialist
•Current Service Delivery Model/ Requested Change
•Decentralized communication function spread among departments
•Request to centralize coordination and consolidate primary communications duties
•Adding this Position Enhances City Services by Improving:
•Writing quality and consistency of City messages
•Creation of consistent messages that span departments or that involve both criminal
and civil response
•Creation of consistent messages across departments portraying the Apple Valley
brand
•Creation and distribution of timely updates of publicly sought information
•Robust cross distribution of information across multiple media formats to reach all
residents
•Media relations process and contacts during crisis management situations
•Review of department news articles for appropriate content
•Department staff time reduction for developing routine communication
Goals in Establishing Communications
Position
•Create a Cohesive City Identity
•Focus on building city brand
•Take communications to the next level
•Create consistent and professional
communications
•Standardize press releases, flyer and letter templates
•Improve City’s Image to Media and the Public
•Create internal PR service provider for departments
•Create reputation of responsiveness and transparency
•Be proactive in getting out city’s message during events
•Control the message - media tend to cut and paste
from well-written statements
•Reduce risk of missing critical communications
opportunities
•Improve Service Value to Residents
•Make media content relevant to residents
•Ensure residents know what is happening in
community
•Ensure residents can easily access information
•Engage residents in government decisions
•Show value of city services to residents
•Meet resident demands for instantaneous
and interactive access to information
•Plan efforts to get message out through
variety of media
•Reduce overall costs by allowing
departments to focus on what they do best
8/22/2019
23
Communications Staff Titles
Apple Valley Burnsville Eagan Farmington Inver Grove
Heights
Lakeville Rosemount
Communication
s and
Community
Engagement
Director
Communication
s Manager
Communication
s Manager
Proposed
Communication
s Specialist
Communication
s Specialist
Communication
s Specialist
Communication
s Specialist
Communication
s Specialist
Communication
s Coordinator
Multimedia
Specialist
Marketing
Specialist/
Events
Coordinator
Contract
Freelance Writer
Police Dept.–Patrol (DWI)
Officer
•Current Service Delivery Model/
Requested Change
•DWI enforcement is shared among all patrol
officers
•Proactive enforcement takes place when call load
allows
•As our population increases, so do the call load
reducing opportunities for proactive enforcement
•Adding this Position Enhances City
Services by Improving:
•Increased patrol presence
•Continued focus on traffic related safety
•Overall staffing levels to keep up with an
increased need for police services
8/22/2019
24
Police Department – Patrol Officer
•Anticipated Job Duties and Assignments:
•Uniformed officer assigned to patrol division
•Grant position dedicated to DWI enforcement
•Conducts proactive DWI patrols
•Works weekend nights when DWI violations are most prevalent
•Works with local media sources to inform public on DWI laws
•Serves as an impaired driving resource for other officers
•Performs patrol functions in emergencies
•Budget Impact:
•Budget neutral grant position. All salary, overtime, and fringe benefits paid while
working on DWI enforcement and education
•Salary based on LELS contract and estimated wage configuration for 2020.
•Total cost (salary and benefits) $105,000 proposed in 2020
Public Works – Utilities Maintenance I/II
•Current Service Delivery Model/ Requested Change:
•12 Utility Maintenance FTE, 2006 last maintenance staff increase
•Request is to add 1 FTE to bring the crew size to 13
•Adding this Position Enhances City Services by:
•Maintains service levels for routine, mandated and regulatory tasks
and functions to provide a safe reliable drinking water supply,
uninterrupted sanitary and storm sewer system operations
•Provides customer service and response in a timely manner
•Additional resource for on call and emergency response
8/22/2019
25
Public Works – Utilities Maintenance I/II
•Anticipated Job Duties and Assignments:
•Budget Impact:
•Total cost (salary & benefits) $35,000 (2020 – 6 months) $72,000
(2021)
Public Works – Street Maintenance I/II
•Current Service Delivery Model/ Requested Change:
•14 Street Maintenance FTE
•Request is to add 1 FTE to bring the crew size to 15
•Adding this Position Enhances City Services by:
•Maintain/improve service levels for all major tasks: snow/ice control,
street sweeping, tree trimming/removal, cemetery maintenance
•Decrease completion times & reduce fatigue among staff
•Potentially decrease overall OT costs
•Provide customer service and response in a timely manner
•Additional resource for on call and emergency response
8/22/2019
26
Public Works – Street Maintenance I/II
•Anticipated Job Duties and Assignments:
•Manual labor, equipment operation, equipment and general
maintenance repairs, and responding to customer requests
•Maintenance of streets, boulevards, parking lots, other public
accesses, storm drainage system, boulevard trees, and the City
cemetery
•Operating snowplow equipment (plow truck, loader, and small
equipment) & applying deicing chemicals
•Budget Impact:
•Total cost (salary & benefits) $38,500 (2021 – 6 months)
Prelim Budget Outcomes
•Residential Property Taxes rise approximately 5.98%
•($61 per year or $5.08 per month) for Median Valued
Home ($1,018 to $1,079)
•Continues Goal of the City Council to not Specially
Assess for the Infrastructure Maintenance Program
•Includes Additional Transfer to Road Improvement Fund
2020 levy support = $3,540,000, increase of 16.9% vs 2016
•Staffing positions added over next two years
8/22/2019
27
Remaining Schedule
•Preliminary Levy and Budget Adoption
September 12
•Any additional information needed?
•Any suggested changes to the levy / budget?
•Additional budget review dates?
CITY COUNCIL
DISCUSSION & DIRECTION
I T E M: 4.A.
C O UNC I L ME E T I NG D AT E:August 22, 2019
S E C T I O N:Consent A genda
Description:
A pprove Minutes of A ugust 8, 2019, Regular Meeting
S taff Contact:
P amela J . Gackstetter, City Clerk
Department / Division:
City Clerk’s Office
AC T I O N RE Q UE S T E D:
Approve the minutes of the regular meeting of August 8, 2019.
S UM M ARY:
T he minutes from the last regular C ity C ouncil meeting are attached for your review and
approval.
B AC K G RO UND:
State statute requires the creation and preservation of meeting minutes which document the
official actions and proceedings of public governing bodies.
B UD G E T I M PAC T:
N/A
AT TAC HM E NT S :
Minutes
CITY OF APPLE VALLEY
Dakota County, Minnesota
August 8, 2019
Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota,
held August 8, 2019, at 7:00 o’clock p.m., at Apple Valley Municipal Center.
PRESENT: Mayor Hamann-Roland; Councilmembers Bergman, Goodwin, and Hooppaw.
ABSENT: Councilmember Grendahl.
City staff members present were: City Administrator Lawell, City Clerk Gackstetter, City
Attorney Dougherty, City Engineer Anderson, Parks and Recreation Director Bernstein, Planner
Bodmer, Police Captain Francis, Assistant City Administrator Grawe, Human Resources
Manager Haas, Finance Director Hedberg, City Planner Lovelace, Police Chief Rechtzigel, and
Public Works Director Saam.
Mayor Hamann-Roland called the meeting to order at 7:00 p.m. Everyone took part in the
Pledge of Allegiance to the flag.
APPROVAL OF AGENDA
MOTION: of Hooppaw, seconded by Bergman, removing item 4.F – Approve Change Order
No. 4 to Agreement with Mueller Systems, LLC, for Project 2016-101, Water
Meter Replacement, and approving the agenda for tonight’s meeting, as amended.
Ayes - 4 - Nays - 0.
AUDIENCE
Mayor Hamann-Roland asked if anyone was present to address the Council, at this time, on any
item not on this meeting’s agenda.
Carol Elfstrom (8580 136th Court), Linda Harty (8581 136th Court), and Kathy Lundin (13531
Hollins Court) commented on the proposed rezoning of the Apple Valley Golf Course property
and encouraged the City Council to consider the Planning Commission’s recommendation.
CONSENT AGENDA
Mayor Hamann-Roland asked if the Council or anyone in the audience wished to pull any item
from the consent agenda. There were no requests.
MOTION: of Goodwin, seconded by Bergman, approving all items on the consent agenda
with no exceptions. Ayes - 4 - Nays - 0.
CONSENT AGENDA ITEMS
MOTION: of Goodwin, seconded by Bergman, approving the minutes of the regular meeting
of July 25, 2019, as written. Ayes - 4 - Nays - 0.
CITY OF APPLE VALLEY
Dakota County, Minnesota
August 8, 2019
Page 2
MOTION: of Goodwin, seconded by Bergman, approving a change in manager for Apple
Valley American Legion, Post 1776, in connection with Club On-Sale Liquor
Licenses at 14521 Granada Drive, naming Lisa Ann Leitner as General Manager;
as described in the City Clerk’s memo. Ayes - 4 - Nays - 0.
MOTION: of Goodwin, seconded by Bergman, adopting Resolution No. 2019-92 setting a
public hearing on the issuance of Revenue Bonds by the Woodbury Economic
Development Authority, at 7:00 p.m. on August 22, 2019. Ayes - 4 - Nays - 0.
MOTION: of Goodwin, seconded by Bergman, adopting Resolution No. 2019-93 accepting
easements for Project 2019-109, 147th Street and Johnny Cake Ridge Road
Intersection Improvements, and authorizing the Mayor and City Clerk to sign the
associated documents. Ayes - 4 - Nays - 0.
MOTION: of Goodwin, seconded by Bergman, approving Change Order No. 1 to the
agreement with Pember Companies, Inc., for Project 2019-121, Lebanon
Cemetery Boundary Fence, in the amount of an additional $18,033.60. Ayes - 4 -
Nays - 0.
MOTION: of Goodwin, seconded by Bergman, accepting Apple Valley Mobile Command
Van, as complete and authorizing final payment on the agreement with LDV, Inc.,
in the amount of $260,567.00. Ayes - 4 - Nays - 0.
MOTION: of Goodwin, seconded by Bergman, approving the personnel actions as listed in
the Personnel Report dated August 8, 2019. Ayes - 4 - Nays - 0.
MOTION: of Goodwin, seconded by Bergman, to pay the claims and bills, check register
dated July 17, 2019, in the amount of $979,145.15, and July 24, 2019, in the
amount of $1,908,172.10. Ayes - 4 - Nays - 0.
END OF CONSENT AGENDA
HOPE ALLIANCE 2ND ADDITION COMPREHENSIVE PLAN AMENDMENT
Ms. Bodmer reviewed the request by Hempel Companies and Hope Church of C & M Alliance
for a Comprehensive Plan amendment as well as several other future actions. The applicant
would like to subdivide a 35,910 sq. ft. parcel from the 7.2 acre Hope Church property (located
at 7477 145th Street W.) in order to construct a 7,130 sq. ft. multi-tenant building along Cedar
Avenue. The Comprehensive Plan amendment would re-designate the newly created parcel from
“INS” (Institutional) to “C” (Commercial). The first step in the review would be to authorize
submittal of the Comprehensive Plan amendment to the Metropolitan Council for their review
and approval. At its meeting of June 19, 2019, the Planning Commission voted unanimously to
recommend approval of the project with conditions.
Discussion followed.
CITY OF APPLE VALLEY
Dakota County, Minnesota
August 8, 2019
Page 3
MOTION: of Goodwin, seconded by Hooppaw, adopting Resolution No. 2019-94 approving
submitting to the Metropolitan Council an amendment to the Land Use Guide
Map of the Comprehensive Plan changing the designation of Lot 2, Block 1, Hope
Alliance 2nd Addition, from “INS” (Institutional) to “C” (Commercial), as
recommended by the Planning Commission. Ayes - 4 - Nays - 0.
RYAN REAL ESTATE REDEVELOPMENT
Ms. Bodmer reviewed the request by 14750 Cedar, LLC, the owners of the Apple Valley
Crossroads site (formerly Ryan Real Estate), located at 14750 Cedar Avenue, for a zoning
amendment to PD-290, Zone 5, to allow a health club, fitness facility, day spa, or yoga studio.
The Planning Commission voted unanimously to recommend approval of the ordinance
amendment at its meeting of July 17, 2019.
MOTION: of Bergman, seconded by Goodwin, waiving the procedure for a second reading
and passing Ordinance No. 1064 amending PD-290, Zone 5, to allow a health
club, fitness facility, day spa, or yoga. Ayes - 4 - Nays - 0.
COMMUNICATIONS
Mayor Hamann-Roland said there were over 100 neighborhood parties held in Apple Valley on
Tuesday evening for Night to Unite. She thanked Pam Walter and all those involved for this
successful community event. She then informed everyone the Apple Valley Arts Foundation is
planning an additional concert in Kelley Park on Saturday, August 24, from 6:00 p.m. to 8:30
p.m.
Mr. Lawell invited the public to the “Music in Kelley Park” concert series on Friday night from
6:00 p.m. to 9:00 p.m. Prior to the concert on August 16, 2019, there will be a dedication of the
clock donated by the Rotary Club. Details regarding the event are posted on the City’s website.
CALENDAR OF UPCOMING EVENTS
MOTION: of Bergman, seconded by Goodwin, approving the calendar of upcoming events
as included in the in the Deputy City Clerk’s memo, and noting that each event
listed is hereby deemed a Special Meeting of the City Council. Ayes - 4 - Nays -
0.
MOTION: of Bergman, seconded Goodwin, to adjourn. Ayes - 4 - Nays - 0.
The meeting was adjourned at 7:27 o’clock p.m.
CITY OF APPLE VALLEY
Dakota County, Minnesota
August 8, 2019
Page 4
Respectfully Submitted,
/s/ Pamela J. Gackstetter
Pamela J. Gackstetter, City Clerk
Approved by the Apple Valley City Council
on . Mary Hamann-Roland, Mayor
I T E M: 4.B.
C O UNC I L ME E T I NG D AT E:August 22, 2019
S E C T I O N:Consent A genda
Description:
A dopt Resolution A ccepting Donation of E lectrical Materials and L abor from Burnsville E lectric
for Valley A cres P olice Range
S taff Contact:
Nick Francis, Police Captain
Department / Division:
P olice Department
AC T I O N RE Q UE S T E D:
Adopt the resolution accepting the donation of electrical materials and labor, in the amount of
$9,200.00, from Burnsville Electric for updating the Valley Acres Police Range.
S UM M ARY:
Burnsville Electric offered to donate their services and materials to provide lighting on a
previously unlit portion of the Valley Acres Range.
B AC K G RO UND:
T he Valley Acres Range is maintained by the Apple Valley Police Department. T here are
three range areas used by officers to train for different scenarios and different weapons
systems. Only one portion of the outdoor range currently has lights. T he work and materials
donated by Burnsville Electric will provide poles and lights on the range we traditionally use
for training with our rifles.
B UD G E T I M PAC T:
N/A
AT TAC HM E NT S :
Resolution
CITY OF APPLE VALLEY
RESOLUTION NO. 2019-
A RESOLUTION ACCEPTING DONATION
WHEREAS, the City Council of Apple Valley encourages public donations to help defray
costs to the general public of providing services and improve the quality of life in Apple Valley;
and
WHEREAS, Burnsville Electric has offered to donate materials and labor to update
electrical systems at the Valley Acres Range; and
WHEREAS, Minnesota Statues 465.03 requires that all gifts and donations of real or
personal property be accepted only with the adoption of a resolution approved by two-thirds of the
members of the City Council.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple
Valley, Dakota County, Minnesota, that the donation of electrical materials and labor is hereby
accepted for use by the City.
BE IT FURTHER RESOLVED that the City sincerely thanks Mark Grendahl and
Burnsville Electric for the gracious donation.
ADOPTED this 22nd day of August, 2019
___________________________________
Mary Hamann-Roland, Mayor
ATTEST:
___________________________________
Pamela J. Gackstetter, City Clerk
I T E M: 4.C.
C O UNC I L ME E T I NG D AT E:August 22, 2019
S E C T I O N:Consent A genda
Description:
A dopt Resolution A ccepting 2020 D W I Officer Grant A dministered by the S tate of Minnesota,
Office of Traffic Safety
S taff Contact:
Captain Greg Dahlstrom
Department / Division:
P olice Department
AC T I O N RE Q UE S T E D:
Adopt a resolution to accept the 2020 D WI O fficer grant from the Minnesota State Office of
Traffic Safety for the amount totaling $141,116.42 starting October 1, 2019.
S UM M ARY:
With approval of city administration, the department submitted a grant application for a,
"D WI Officer" through the Minnesota Department of Public Safety, Office of Traffic
Safety. T he grant is federally financed by the National Highway Traffic Safety
Administration (N HT SA ) with impaired driving funds. On J uly 9, 2019 the department was
notified our application was accepted and the grant would fully fund an officer position
beginning October 1, 2019.
B AC K G RO UND:
Historically the department has focused on traffic enforcement. It is ingrained in our culture,
supported by our training, and reviewed annually at every level. T he D WI officer grant will
afford us the opportunity to further impact traffic safety while continuing to maintain our
current level of responsiveness to our residents.
B UD G E T I M PAC T:
T he impact for the budget is positive. T he grant requires no matching funds from the C ity.
If accepted, the department will be provided $141,116.42 to cover the assigned officer's
salary, fringe benefits, D WI related overtime and administrative costs. T he grant funds are
available to cover the time period October 1, 2019 through September 30, 2020. T he grant
may be renewable beyond the ending date and it is our intent to apply for renewal at the
appropriate time.
AT TAC HM E NT S :
Resolution
Agreement
CITY OF APPLE VALLEY
RESOLUTION NO. 2019-__
A RESOLUTION ACCEPTING DWI OFFICER GRANT FROM THE MINNESOTA
DEPARTMENT OF PUBLIC SAFETY
WHEREAS, the City Council of the City of Apple Valley values safe roadways,
remembers the victims impacted by drunk driving crashes, and encourages the police department
to impact the safety of the community through DWI enforcement; and
WHEREAS, historically the Apple Valley Police Department has made traffic
enforcement a priority, making nearly 700 arrests annually, and for 2019 made DWI
enforcement a department goal aligning with the city’s key mission to keep citizens safe; and
WHEREAS, the Apple Valley Police Department recognized an opportunity to increase
our enforcement efforts through the DWI Officer grant which provides funding for an officer’s
salary, overtime, fringe benefits, and related administrative costs.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple
Valley, Dakota County, Minnesota, as follows:
1. That the Apple Valley Police Department enter into a grant agreement with the Minnesota
Department of Public Safety for the DWI Officer grant during the period from October 1,
2019 through September 30, 2020 for and amount not to exceed $141,116.42
2. That the Chief of Police, or designee, is hereby authorized to execute such agreements and
amendments as are necessary to implement the project on behalf of the City of Apple
Valley and to be the fiscal agent and administer the grant.
ADOPTED this 22nd day of August, 2019.
____________________________________
Mary Hamann-Roland, Mayor
ATTEST:
____________________________________
Pamela J. Gackstetter, City Clerk
Grant Agreement Page 1 of 2
DPS Grant Agreement non-state (OTS 06/16)
Minnesota Department of Public Safety (“State”)
Office of Traffic Safety
445 Minnesota Street, Suite 1620
St. Paul, MN 55101
Grant Program: 2020 NHTSA; 2020 DWI
Officers
Project No.: 0303
Grant Agreement No.: A-OFFICR20-2020-
APPVALPD-031
Grantee:
Apple Valley Police Department
7100 147th Street West
Apple Valley, MN 55124-9016
Grant Agreement Term:
Effective Date: 10/1/2019
Expiration Date: 9/30/2020
Grantee’s Authorized Representative:
Captain Greg Dahlstrom
7100 147th Street West
Apple Valley, MN 55124-9016
(952)953-2704
gdahlstrom@ci.apple-valley.mn.us
Grant Agreement Amount:
Original Agreement $141,116.42
Matching Requirement $ 0.00
State’s Authorized Representative:
Duane Siedschlag
445 Minnesota Street, Suite 1620
St. Paul, MN 55101
(651)201-7078
Duane.Siedschlag@state.mn.us
Federal Funding: CFDA 20.608 & CFDA 20.616
FAIN: 18X9205464MN17 & FAIN:
18X920405dMN17
State Funding: None
Special Conditions: None
Under Minn. Stat. § 299A.01, Subd 2 (4) the State is empowered to enter into this grant agreement.
Term: Effective date is the date shown above or the date the State obtains all required signatures under Minn.
Stat. § 16B.98, subd. 7, whichever is later. Once this grant agreement is fully executed, the Grantee may claim
reimbursement for expenditures incurred pursuant to the Payment clause of this grant agreement.
Reimbursements will only be made for those expenditures made according to the terms of this grant agreement.
Expiration date is the date shown above or until all obligations have been satisfactorily fulfilled, whichever occurs
first.
The Grantee, who is not a state employee will:
Perform and accomplish such purposes and activities as specified herein and in the Grantee’s approved 2020
NHTSA; 2020 DWI Officers Application (“Application”) which is incorporated by reference into this grant
agreement and on file with the State at 445 Minnesota Street, Suite 1620, St. Paul, MN 55101. The Grantee shall
also comply with all requirements referenced in the 2020 NHTSA; 2020 DWI Officers Guidelines and
Application which includes the Terms and Conditions and Grant Program Guidelines
(https://app.dps.mn.gov/EGrants), which are incorporated by reference into this grant agreement.
Budget Revisions: The breakdown of costs of the Grantee’s Budget is contained in Exhibit A, which is attached
and incorporated into this grant agreement. As stated in the Grantee’s Application and Grant Program Guidelines,
the Grantee will submit a written change request for any substitution of budget items or any deviation and in
accordance with the Grant Program Guidelines. Requests must be approved prior to any expenditure by the
Grantee.
Matching Requirements: (If applicable.) As stated in the Grantee’s Application, the Grantee certifies that the
matching requirement will be met by the Grantee.
Grant Agreement Page 2 of 2
DPS Grant Agreement non-state (OTS 06/16)
Payment: As stated in the Grantee’s Application and Grant Program Guidance, the State will promptly pay the
Grantee after the Grantee presents an invoice for the services actually performed and the State's Authorized
Representative accepts the invoiced services and in accordance with the Grant Program Guidelines. Payment
will not be made if the Grantee has not satisfied reporting requirements.
Certification Regarding Lobbying: (If applicable.) Grantees receiving federal funds over $100,000.00 must
complete and return the Certification Regarding Lobbying form provided by the State to the Grantee.
1. ENCUMBRANCE VERIFICATION 3. STATE AGENCY
Individual certifies that funds have been encumbered as
required by Minn. Stat. §§ 16A.15 and 16C.05. Signed: ___________________________________________
(with delegated authority)
Signed: _____________________________________________ Title: ______________________________________________
Date: _______________________________________________ Date: ______________________________________________
Grant Agreement No. A-OFFICR20-2020-APPVALPD-031
PO No. 3-61866
2. GRANTEE
The Grantee certifies that the appropriate person(s)
have executed the grant agreement on behalf of the Grantee
as required by applicable articles, bylaws, resolutions, or ordinances.
Signed: _____________________________________________
Print Name: __________________________________________
Title: _______________________________________________
Date: _______________________________________________
Signed: ______________________________________________
Print Name: __________________________________________
Distribution: DPS/FAS
Title: ______________________________________________ Grantee State’s Authorized Representative
Date: _______________________________________________
2020 DWI Officers EXHIBIT A
Organization: Apple Valley Police Department A-OFFICR20-2020-APPVALPD-031
Budget Summary
Budget
Budget Category State Reimbursement Local Match
DWI Officer Salary
DWI Officer Salary (including overtime)$136,734.43 $0.00
Total $136,734.43 $0.00
Administrator Salary
Administrator Salary $4,016.99 $0.00
Total $4,016.99 $0.00
TZD Conference
Officer Attendance at MN TZD Conference $365.00 $0.00
Total $365.00 $0.00
Operating Expenses
Operational / Equipment Expenses $0.00 $0.00
Total $0.00 $0.00
Total $141,116.42 $0.00
Page 1 of 108/05/2019
I T E M: 4.D.
C O UNC I L ME E T I NG D AT E:August 22, 2019
S E C T I O N:Consent A genda
Description:
P roclaim E xtension of Community Festival "Music in K elley P ark" to I nclude August 24, 2019
S taff Contact:
B arry B ernstein, Parks and Recreation Director
Department / Division:
Parks and Recreation Department
AC T I O N RE Q UE S T E D:
Proclaim an Extension of Community Festival "Music in Kelley Park" to include August 24,
2019.
S UM M ARY:
City C ouncil is asked to extend the "Music in Kelley Park" community festival declaration
to include August 24, 2019.
B AC K G RO UND:
T he Apple Valley Arts Foundation scheduled a music series on Friday evenings J une 14, 21,
28 and J uly 5, 12, 19, 26, and August 2, 9, 16, 2019, from 6:00 p.m. to 9:00 p.m. at Kelley
Park. T he music series was proclaimed a community festival and Apple Valley citizens have
been encouraged to support and attend these music events.
Several of the evening performances were either relocated to indoor facilities or cancelled
due to weather conditions. T he Arts Foundation has offered to add a Saturday, August 24,
2019, performance by Michael Monroe to this year's music series.
T he A pple Valley Arts Foundation has offered a music series at Kelley Park for several
years and we thank them for their on-going support of the arts within the community.
B UD G E T I M PAC T:
Sponsorship and in-kind staff support costs total approximately $700.
AT TAC HM E NT S :
Proclamation
CITY OF APPLE VALLEY
PROCLAMATION
WHEREAS, the City of Apple Valley is proud to provide cultural experiences for its
residents; and
WHEREAS, the Apple Valley Arts Foundation scheduled a music series on summer
evenings June 14, 21, and 28; and July 5, 12, 19, and 26; and August 2, 9, and 16, 2019; from 6:00
p.m. to 9:00 p.m. at Kelley Park; and
WHEREAS, several of the evening performances were either relocated to indoor
facilities or cancelled due to weather conditions; and
WHEREAS, the Apple Valley Arts Foundation, residents, civic organizations, business
community, and Parks and Recreation Department have joined together to develop this free
music celebration; and
WHEREAS, the Arts Foundation has offered to add a Saturday, August 24, 2019,
performance by Michael Monroe to this year's music series;
NOW, THEREFORE BE IT RESOLVED, by the City Council of Apple Valley, Dakota
County, Minnesota, that said August 24, 2019, is hereby proclaimed to be an extension of:
“MUSIC IN KELLEY PARK”
The Council further declares this music event a community festival and encourages the citizens
of Apple Valley to support and attend.
PROCLAIMED this 22nd day of August, 2019.
Mary Hamann-Roland, Mayor
ATTEST:
Pamela J. Gackstetter, City Clerk
I T E M: 4.E.
C O UNC I L ME E T I NG D AT E:August 22, 2019
S E C T I O N:Consent A genda
Description:
A dopt Resolution Establishing Stop Sign on 148th S treet W. at E verest Avenue
S taff Contact:
B randon A nderson, City Engineer
Department / Division:
E ngineering Division
AC T I O N RE Q UE S T E D:
Adopt resolution establishing a stop sign on 148th Street West at Everest Avenue
S UM M ARY:
In J une, a request was made to the Traffic Safety Advisory C ommittee (T SA C) for traffic
control modifications at the intersection of 148th Street West and Everest Avenue.
T he Minnesota Manual on Uniform Traffic C ontrol Devices (MMUT C D) provides guidance
on the establishment of right-of-way at intersections and intersection control. MMUT C D
designates that the use of yield or stop signs should be used under one of three conditions:
An intersection of a less important road with a main road where application of the normal
right-of-way rule would not be expected to provide reasonable compliance with the law; a
street entering a designated through highway or street; and or an unsignalized intersection in a
signalized area.
City staff studied the neighborhood streets and the right-of-way condition is likely met.
T herefore, C ity staff has determined that a stop sign (R1-1) located on 148th Street West at
Everest Avenue should be used to control traffic at this intersection.
Based on the findings of the study, information was presented to the T SA C for review. At its
J uly 10, 2019, meeting, T SA C recommended the installation of a stop sign at the following
intersection:
On 148th Street West at Everest Avenue
If approved by C ity C ouncil, Public Works staff will proceed with the installation of a stop
sign at the above listed intersection.
B AC K G RO UND:
N/A
B UD G E T I M PAC T:
N/A
AT TAC HM E NT S :
Map
Resolution
EVEREST AVE148TH ST WINSTALL STOP SIGN R1-1 (30X30)UPPER 147TH ST WUPPER 147TH ST WNDATE:STOP SIGN LOCATIONCITY OF APPLE VALLEY 148TH ST W / EVEREST AVE08-08-2019FIGURE 1R1-1 (30X30) STOP SIGN QTY: 1
CITY OF APPLE VALLEY
RESOLUTION NO. 2019-
A RESOLUTION ORDERING INSTALLATION OF A STOP SIGN ON
148TH STREET WEST AT EVEREST AVENUE
WHEREAS, the warrants in Section 2B-4 of the Minnesota Manual on Uniform Traffic
Control Devices are used to justify the installation of a stop sign; and
WHEREAS, the Traffic Safety Advisory Committee has determined the intersections listed
below meet the criteria for stopping traffic on 148th Street West at Everest Avenue.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley,
Dakota County, Minnesota, that a stop sign is hereby ordered installed at the following intersection:
• On 148th Street West at Everest Avenue
ADOPTED this 22nd day of August, 2019.
Mary Hamann-Roland, Mayor
ATTEST:
Pamela J. Gackstetter, City Clerk
I T E M: 4.F.
C O UNC I L ME E T I NG D AT E:August 22, 2019
S E C T I O N:Consent A genda
Description:
A dopt Resolution Establishing Stop Sign on F ootbridge Way at F lagstone Trail
S taff Contact:
B randon A nderson, City Engineer
Department / Division:
E ngineering Division
AC T I O N RE Q UE S T E D:
Adopt resolution establishing a stop sign on Footbridge Way at Flagstone Trail.
S UM M ARY:
In J une, a request was made to the Traffic Safety A dvisory C ommittee (T S A C) for control
modifications at the intersection of Footbridge Way and Flagstone Trail.
T he Minnesota Manual on Uniform Traffic C ontrol Devices (MMUT C D) provides guidance
on the establishment of right-of-way at intersections and intersection control. MMUT C D
designates that the use of yield or stop signs should be used under one of three conditions:
An intersection of a less important road with a main road where application of the normal
right-of-way rule would not be expected to provide reasonable compliance with the law; a
street entering a designated through highway or street; and or an unsignalized intersection in a
signalized area.
City staff studied the neighborhood streets and the right-of-way condition is likely met. In
addition, the intersection is similar to other intersections in the area, all of which currently
have a stop sign. T herefore, City staff has determined that a stop sign (R1-1) located on
Footbridge Way at Flagstone Trail should be used to control traffic at this intersection.
Based on the findings of the study, information was presented to the T SA C for review. At its
J uly 10, 2019, meeting, T SA C recommended the installation of a stop sign at the following
intersection:
On Footbridge Way at Flagstone Trail
If approved by C ity C ouncil, Public Works staff will proceed with the installation of a stop
sign at the above listed intersection.
B AC K G RO UND:
N/A
B UD G E T I M PAC T:
N/A
AT TAC HM E NT S :
Map
Resolution
FOOTBRIDGE WAYFLAGSTONE TRAILINSTALL STOPSIGN R1-1 (30X30)FOSSIL LNFOOTBRIDGE WAYFOUNTAIN AVEFOREST LANEFLINTWOOD WAY140TH ST WGALAXIE AVEFOXTAIL LANEFREEPORT TRAILFR
I
D
A
Y
L
A
N
EFRIDLEY WAYFRESNO AVEFLAGSTONE TRAILNDATE:COMM:FOOTBRIDGE AND FLAGSTONE.DWGCITY OF APPLE VALLEYSTOP SIGN LOCATIONFOOTBRIDGE WAY / FLAGSTONE TRAIL08-08-2019FIGURE 1R1-1 (30X30) STOP SIGN QTY: 1EXISTING STOP SIGNPROPOSED STOP SIGN
CITY OF APPLE VALLEY
RESOLUTION NO. 2019-
A RESOLUTION ORDERING INSTALLATION OF A STOP SIGN
ON FOOTBRIDGE WAY AT FLAGSTONE TRAIL
WHEREAS, the warrants in Section 2B.4 of the Minnesota Manual on Uniform Traffic
Control Devices are used to justify the installation of stop signs; and
WHEREAS, the Traffic Safety Advisory Committee has determined the intersection listed
below meet the criteria for stopping traffic on Footbridge Way at Flagstone Trail.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley,
Dakota County, Minnesota, that a stop sign is hereby ordered installed at the following intersection:
• On Footbridge Way at Flagstone Trail
ADOPTED this 22nd day of August, 2019.
Mary Hamann-Roland, Mayor
ATTEST:
Pamela J. Gackstetter, City Clerk
I T E M: 4.G.
C O UNC I L ME E T I NG D AT E:August 22, 2019
S E C T I O N:Consent A genda
Description:
A dopt Resolution A mending 2019 Operating B udget for Specific I tems
S taff Contact:
Ron Hedberg, Finance Director
Department / Division:
Finance Department
AC T I O N RE Q UE S T E D:
Adopt resolution amending 2019 Operating Budget for Specific Items.
S UM M ARY:
T he C ity C ouncil is requested to consider a resolution amending the 2019 operating budget
for items that are proposed to be funded by anticipated savings within the 2019 budget or by
realigning other sources. T he items were included as budget addition requests during the
2020 budget review process and were not included in the preliminary 2020 budget. By
utilizing current year budget savings the pressure on the 2020/21 budget was reduced. It is
expected that these items will be completed during 2019.
B AC K G RO UND:
Please see the attached exhibit for additional information on each of the proposed items.
B UD G E T I M PAC T:
T he items for the General Fund increase revenues by $20,000 and the items for the
Enterprise Funds result in increased revenues of $17,000 and increased expenditures of $
131,400 for the current year.
AT TAC HM E NT S :
Background Material
Resolution
Exhibit - Amending 2019 Operating Budget
(Council Meeting Date 8-22-19)
BACKGROUND
Park Maintenance - Purchase of Electronic Restroom Locks (1710-6735) Amount
The Park Maintenance Department is requesting that $16,000 of the amounts remaining
of the budgeted amount for the JCRPE concessions renovation project be directed to
the purchase of electronic automated locks for five park locations: Kelley, Alimagnet,
Redwood, Farquar and Quarry Point Parks.
The funding for this project would come from unspent 2019 budgeted amounts in
other capital outlay in the Park Maintenance Department.
$ 16,000
Park Maintenance – Backstops at Quarry Point Field # 4 (1710-6269) Amount
Park Maintenance Department is requesting that the $60,000 included in the 2019
budget for the replacement of the backstops at the Valley Middle School fields be
redirected to the installation of a 30 foot backstop and third base fence on field #4 at
Quarry Point Park to reduce the impacts of foul balls in the neighboring residential
yards.
The funding for this project would come from 2019 budgeted amounts in other repairs
in the Park Maintenance Department.
$ 60,000
CMF & Fleet - Additional Tools for Mechanic Position (1530-6211) Amount
The Public Works Department is requesting that a portion of salary savings in Fleet
Maintenance be directed to the outfitting of tools and minor equipment for the new
mechanic position.
The funding for this project would come from salary savings experienced in the delay
in hiring of the mechanic position in 2019.
$4,650
Public Works–Streets– Additional Funding for Loader Replacement (1600-6745) Amount
The Public Works Department is requesting that the $17,000 included in the 2019
budget for the replacement of a blacktop roller be applied to the purchase of a
replacement loader. The 2019 VERF budget included $63,800 for the loader
replacement and the net replacement cost came in at $73,784. This action moves the
appropriation from capital outlay to the VERF expense within the Streets budget.
The funding for this would come from 2019 budgeted amounts funds in the Street
budget for the purchase of asphalt roller.
$ 17,000
Police – Police Range Well Repairs (1200.6266) Amount
Emergency repairs to the well at the police range in Eagan were needed to restore water
and sewer service at the range. This cost is the City of Apple Valley’s share of the
repairs.
The funding for this would come from savings in the Police Departments 2019 budget
in Other Charges (6399) and Out of Town Training (6276).
$8,080
Police – New Police Position (1001.4150) Amount
The Police Department was recently awarded a grant for the hiring of a new officer to
provide additional enforcement activities. With the City Council approval a new officer
would be hired and another existing officer would be assigned to these enhanced
enforcement activities.
The funding for this would come from the grant proceeds for a portion of 2019 and
salary savings experienced with the hiring delay of the 2019 position, the net budget
impact for 2019 would be additional 2019 grant revenues.
$20,000
Community Development– Finalize 2040 Comprehensive Plan (1100-6235) Amount
The Draft 2040 Comprehensive Plan was submitted to the Metropolitan Council at the
end of 2018. Feedback from the Metropolitan Council, has resulted in multiple updates
in multiple chapters by staff. Accepted changes will require consulting services related
to graphics and narrative to complete the Plan in a final form.
The funding for this would come from committed fund balance from prior year.
$30,000
Community Development– 50th Celebration Budget (1100-6229/6235/6239) Amount
The City Council approved the 50th Celebration plan and budget at the January 10, 2019
council meeting. The action taken that evening didn’t formally adopt the budget
amendment by resolution. This action will formalize the budget action taken that
evening. The 50th celebration was funded from a combination of Council Contingency,
$24,000.
The funding for this would come from Council Contingency.
$24,000
Cemetery Fund – Lebanon Cemetery Roadway Improvements (5605-6810) Amount
The Public Works Department requested a change order that was approved by the City
Council on July 11, 2019 to complete the Cemetery Project which added/modified street
lighting, street patching, irrigation conduit and resetting pavers at the Fireman’s
Memorial.
The funding for this would come from available cash balances in the Cemetery Fund.
$114,400
CITY OF APPLE VALLEY
RESOLUTION NO. 2019-__
RESOLUTION AMENDING 2019 BUDGET FOR SPECIFIC ITEMS
WHEREAS, certain 2019 activities were not included in the original 2019 adopted budget; and
WHEREAS, funding exists to complete these projects from existing budget savings or additional
resources, and
WHEREAS, certain 2019 program budget savings are requested to be reassigned; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley that the
following budget adjustments be made to the 2019 budget.
Department Description 2019
Account
Code
2019 Additional
(reduced)
Amount
Park Maintenance Purchase electronic restroom locks 1710.6735 16,000
Park Maintenance Savings on JCRPE concessions 1710.6735 (16,000)
Park Maintenance Add Quarry Point ballfield fencing 1710.6269 60,000
Park Maintenance Redirect Valley Middle backstop to QP 1710.6269 (60,000)
CMF & Fleet Small tools for new Mechanic 1530.6211 4,650
CMF & Fleet Vacancy savings experienced 1530.6010 (4,650)
Streets Added funding for loader replacement 1600.6745 17,000
Streets Redirect budgeted asphalt roller 1600.6740 (17,000)
Community Development Finalize 2040 Comp Plan 1100.6235 30,000
Committed Fund Balance Apply Committed Fund Balance to
Comp Plan
1000.3615 (30,000)
Community Development 50th Celebration promotions supplies 1100.6229. 6,400
Community Development 50th Celebration promotion consulting 1100.6235 11,000
Community Development 50th Celebration promotion printing 1100.6239 14,600
Council Contingency Apply contingency to 50th Celebration 1960.6399 (32,000)
Subtotal General Fund Expenditures -0-
Police Recognize grant funding 1001.4150 20,000
Subtotal General Fund Revenues 20,000
Department Description 2019
Account
Code
2019 Additional
(reduced)
Amount
VERF – Capital Outlay Capital Outlay loader replacement 7442.6730 $ 17,000
Cemetery Cemetery roadway improvements 5005.6810 114,400
Subtotal Other Funds Expenditures $ 131,400
VERF – Streets Added VERF funding for loader 7441.5499 $ 17,000
Subtotal Other Fund Revenues $ 17,000
ADOPTED this 22nd day of August 2019.
Mary Hamann-Roland, Mayor
ATTEST:
Pamela J. Gackstetter, City Clerk
I T E M: 4.H.
C O UNC I L ME E T I NG D AT E:August 22, 2019
S E C T I O N:Consent A genda
Description:
A pprove Release of Natural Resources Management Permit Financial Guarantees
S taff Contact:
J essica Schaum, Natural Resources Coordinator
Department / Division:
Natural Resources Division
AC T I O N RE Q UE S T E D:
Approve the reduction of financial guarantees for D.R. Horton, Inc., Kraus-Anderson
Construction, Karmella, LLC, and Horizon Construction Group.
S UM M ARY:
T he following projects have been inspected and are compliant according to City
requirements:
1.C ortland 3rd Addition
Permit No. AV046050
Amount $19,000.00
Reduce now to $0.00
2. C ortland 6th Addition
Permit No. AV064224
Amount $29,000.00
Reduce now to $8,000.00
3. C ub Foods Drive-T hru
Permit No. AV065897
Amount $6,000.00
Reduce now to $0.00
4. Abdallah C andies
Permit No. AV055215
Amount $10,000.00
Reduce now to $0.00
5. Springs of Apple Valley
Permit No. AV050952
Amount $5,000.00
Reduce now to $0.00
B AC K G RO UND:
T he C ity retains Natural Resources Management Permit (N RMP) financial securities to
ensure the protection of natural resources during land disturbing activities.
B UD G E T I M PAC T:
N/A
I T E M: 4.I .
C O UNC I L ME E T I NG D AT E:August 22, 2019
S E C T I O N:Consent A genda
Description:
A pprove Agreement with Menard, I nc., for P rivate I nstallation of Public I nfrastructure for Menards
at Hanson Concrete Related to Projects 2019-107, Menards Street and Utility I mprovements,
and 2019-110, 147th Street and J ohnny Cake Ridge Road I ntersection I mprovements
S taff Contact:
B randon A nderson, City Engineer
Department / Division:
E ngineering Division
AC T I O N RE Q UE S T E D:
Approve agreement with Menard, Inc., for private installation of public infrastructure for
Menards at Hanson C oncrete related to Projects 2019-107, Menards Street and Utility
Improvements, and 2019-110, 147th Street and J ohnny C ake Ridge Road Intersection
Improvements.
S UM M ARY:
Attached for consideration is an agreement with Menard, Inc., a Wisconsin C orporation, for
private installation of public infrastructure to serve the proposed Menards at Hanson
Concrete Redevelopment. Menard, Inc., has requested that private installation of the public
infrastructure serving the site be authorized. T he scope of public infrastructure to be
installed per the agreement is as follows:
Streets, trails and walks
Sanitary sewer and services
Water main and services
Storm sewer
A map of the proposed project areas is attached (Figure: 1).
All costs associated with the infrastructure installation would be funded by Menard, Inc., per
the attached installation agreement.
B AC K G RO UND:
In 2017, the C ity received a $250,000 Redevelopment Incentive Grant (RIG) from the
Dakota C ounty C ommunity Development Agency (C D A), which will be used for the 147th
Street and J ohnny C ake Ridge Road intersection improvements associated with the
agreement. T he grant agreement requires that the funds be spent by November 2019.
At the November 15, 2018, C ity C ouncil meeting the following items were approved as they
relate to the redevelopment of the Hanson Property:
1. Approve Preliminary Plan Development Agreement with Menard, Inc.
2. Approve Design Agreement with Menard, Inc., for Design Services of Public
Infrastructure
3. Adopt Resolution Approving Re-designation of Lot 1, Block 1, Menards at Hanson
Concrete Preliminary Plat from “IN D” (Industrial) to “C ” (Commercial) on 2030
Comprehensive Plan Land Use Map
4. Pass Ordinance Rezoning Lots 1 and 2, Block 1, and O utlots A-D, Menards at Hanson
Concrete, Preliminary Plat from “I-2” (General Industrial) to “PD ” (Planned
Development)
5. Pass Planned Development Ordinance C odifying the Uses, Performance Standards, and
Area Requirements for the Planned Development (Recommend waiving second
reading)
6. Adopt Resolution Approving Preliminary Plat
7. Adopt Resolution Approving Site Plan/Building Permit A uthorization to Allow for
Construction of 206,209-Sq. Ft. Menards Store and 48,970-Sq. Ft. Warehouse on Lot
1, Block 1, Menards at Hanson Concrete
On May 9, 2019, C ity C ouncil Approved Waiver of Objection to Special Assessments with
Menard, Inc. for C onstruction of Public Infrastructure Relating to the Proposed Menards at
Hanson Concrete Redevelopment.
On May 9, 2019, City C ouncil Approved Advance Purchase of Traffic Signal C ontroller
Cabinet and C ontroller Unit in the amount of $26,945.90 from Traffic C ontrol Corporation,
contingent on execution of Waiver of Objection to Special A ssessments with Menard, Inc.,
for construction of public infrastructure relating to the proposed Menards at Hanson C oncrete
Redevelopment Public Improvements, Project 2019-109, 147th Street and J ohnny Cake
Ridge Road Intersection Improvements.
On May 9, 2019, City C ouncil Approved Advance Purchase of Traffic Signal System
Materials and Electrical Equipment in the amount of $63,441.00 from Millerbend
Manufacturing, contingent on execution of Waiver of Objection to Special Assessments with
Menard, Inc., for construction of public infrastructure relating to the proposed Menards at
Hanson Concrete
Redevelopment Public Improvements, Project 2019-109, 147th Street and J ohnny Cake
Ridge Road Intersection Improvements.
On J une 13, 2019, C ity C ouncil adopted resolution 2019-79, Approving Plans and
Specifications and Directing Receipt of sealed bids for Project 2019-109, 147th Street and
J ohnny Cake Ridge Road Intersection Improvements.
On J uly 25, 2019, C ity C ouncil adopted resolution 2019-89, Accepting Easements (Uponor
N A Asset Leasing, Inc.) for Project 2019-109, 147th Street and J ohnny C ake Ridge Road
Intersection Improvements.
On August 8, 2019, C ity C ouncil adopted resolution 2019-93, Accepting Easements
(S c a nnell Properties) for Project 2019-109, 147th Street and J ohnny C ake Ridge Road
Intersection Improvements.
B UD G E T I M PAC T:
N/A
AT TAC HM E NT S :
Map
Agreement
AGREEMENT FOR PRIVATE INSTALLATION
OF IMPROVEMENTS
Between
MENARD,INC.
And
CITY OF APPLE VALLEY
MENARDS AT HANSON CONCRETE
For
AGREEMENT
WHEREAS, the City of Apple Valley, a Minnesota municipal corporation, (the "City'')
has been requested by Menard, Inc., a Wisconsin corporation (the "Developer") to approve and
allow the following described installation of improvements for property legally described on
Exhibit A, attached hereto (the "Property"); which the Developer desires to subdivide and
develop as the plat of MENARDS AT HANSON CONCRETE (the proposed plat is attached
hereto as Exhibit "A"); and
WHEREAS, the City has agreed to approve and allow the installation of improvements on
the terms and conditions contained herein;
NOW, TIIEREFORE, in consideration of the mutual agreements of the parties, it is hereby
agreed by and between the parties as follows:
1. ConditionalApproval
Subject to the terms and conditions of this Agreement, the City hereby approves installation
of improvements, prior to plat approval and recording, on the Property.
2. Improvements
The Developer has requested and the City has designed the necessary: (i) sanitary sewer
and service stubs; (ii) water main and service stubs; (iii) storm sewer; (iv) skeets with concrete
curb; and (v) concrete sidewalks (collectively the "Improvements"). The Improvements are as
identified in the plans and specifications for Apple Valley Project Nos. 2019-107 and 2019-110
(Menards Street and Utility Improvements) (the o'Improvements"). Upon completion of the
Improvements, and following acceptance by the City and the recording of the final Plat, the
Improvements shall be maintained as follows:
Ð The City shall only be responsible for maintenance of sanitary sewer lines located
upon the Property having a pipe equal to or greater than eight inches in diameter
and located within public right-of-way or utility easements. Maintenance of service
and lateral lines shall be in accordance with City Policy 2.03 Water and Sanitary
Sewer Service Maintenance and Repair Policy Adopted July 8,2010,per resolution
2010-144. The Developer shall be responsible for 100% of the cost of installation.
iÐ The City shall only be responsible for the maintenance of water lines on the
Property that have a pipe equal to or greater than six inches in diameter and located
1
within public right-of-way or utility easements. Maintenance of service and lateral
lines shall be in accordance with City Policy 2.03 Water and Sanitary Sewer Service
Maintenance and Repair PolicyAdoptedJuly 8,2010, perresolution20l0-144. The
' Developer shall be responsible for 100!|,o of the cost of installation.
iiÐ The storm sewer improvements to be owned and maintained bythe City shall
be located entirely within public right-of-way or dedicated public easements.
The Developer shall be responsible for 100% of the cost of installation.
3. The Developer agrees to install the Improvements on the Property in accordance
with and under the following conditions:
A. To grade the Property in accordance with the Grading Plan on file with the City.
B. To install the Improvements, as designed by the City, in accordance with the Plans
Set and in accordance with City standards.
C. To install each item noted herein at the Developer's sole cost and expense.
D. To attend a preconstruction meeting with representatives of the City and to require
the attendance of all contractors and subcontractors, prior to commencement of
construction.
E. During installation of the Improvements, the Developer shall not bury any pipe,
install bituminous surface orpour concrete without the specific approval of the City
Inspector, prior to the work being performed.
F. To deliver and to keep in existence with the City a letter of credit or cash escrow in
the amount of Two Million Five Hundred Seventy-Six Thousand Two Hundred
Fifty and No/100 Dollars (52,576,250.00) (the "Financial Guarantee'o) to secure
the performance and payment of the Developer's obligations under this Agreement
as they relate to the Improvements. The letter of credit shall be in a form and with
terms to the sole satisfaction of the City.
Periodically upon Developer's written request and upon completion and verification
of satisfactory compliance of any installed Improvements, a like percentage of that
portion of the Financial Guaranty covering those specific completed Improvements
may be released; except however the final twenty percent (20%) of the Financial
Guaranty shall be held until a final acceptance by the City of all Improvements to
be mainøined by the City. At the time of final inspection of all Improvements, if
2
it is determined by the City that the plans and specifications for the Improvements
were not strictly adhered to or that work was done without City inspection, the City
may require that the Developer post a cash escrow equal to one hundred twenty-
five percent (I25%) of the estimated amount necessary to correct the deficiency or
to protect against deficiencies arising therefrom. Such additional cash escrow shall
remain in force for such time as the City deems necessary, not to exceed five (5)
years.
G. To pay the City's costs related to the installation of the Improvements and this
Agreement, including but not limited to administration, engineering, legal fees and
inspection, which the City estimates to be approximately Th¡ee Hundred Five
Thousand and No/100 Dollars ($305,000.00). (The estimate under this Agreement
excludes design fees previously paid to the City.) Such costs shall be paid as
follows:
Ð The Developer shall deposit the sum of Three Hundred Five Thousand and
No/l00 Dollars ($305,000.00) with the City for payment of the City's costs
under this Agreement.
iÐ Upon separate written request from the Developer, not more than one time
per month, the City shall submit a written statement to the Developer with
detailed descriptions of the City's costs related to the Improvements and this
Agreement, and a statement of the balance of the deposit.
iiÐ If the City's costs exceed the deposit, the Developer agrees to reimburse the
City within thirty (30) days of billing. Should the costs be less than the
amount of the deposit, upon completion of the Improvements, the amount
remaining on deposit shall be returned to the Developer.
H. That any violation of the terms of this Agreement shall allow the City to stop all
construction on the Property until authorization to proceed is given by the City. The
Developer agrees to hold the City harmless from any damages, causes of action, or
claims related to the construction being stopped by the City.
3
4. Underground
The Developer agrees to install all utilities underground in the Property, specifically
including electrical, telephone, cable television and gas services.
5. Completion
Within thirty (30) days after completion of the Improvements, the Developer shall (i)
televise the utilities to ensure they have been completed in accordance with the plans and
specifications for the Improvements on file with the City and (ii) give written notice to the City
that the Improvements have been completed in accordance with the plans and specifications on
flrle with the City. The City shall then inspect the Improvements and notify the Developer of any
Improvements that do not appear to conform to the plans and specifìications. If Developer's
installation does not conform to the plans and specifications or are later discovered to not conform,
the City shall immediately notify the Developer of the need for repair or replacement.
Notwithstanding any provision herein to the contrary, the Developer agrees that in case of
emergency, the City may cure any default by Developer without prior notice to Developer, and the
Developer waives any and all rights to notice of default in such event. Any cost incurred by the
City to cure the default shall be the financial obligation of the Developer, and shall be paid to the
City within ten (10) days of receipt of an invoice for such costs.
6. Reimbursement
The Developer agrees to reimburse the City for all engineering, administrative and legal
costs and expenses incurred by the City in connection with this Agreement or the enforcement
thereof.
7. Warranties
Unless a longer wa:ranty period is provided by Minnesota law, the Developer warrants all
Improvements required to be performed by Developer, its agents and employees, against poor
design, engineering, materials and faulty workmanship for a period of ¡vo (2) years after
acceptance by the City. Developer shall provide a warranty bond(s), in an amount equal to the cost
of the Improvements, for a two (2) year period commencing upon the City's acceptance of the
Improvements. The Developer shall be solely responsible for the cost and expense to perform all
required repair work to City Standards within thirty (30) days of written notification by the City.
4
8. Insurance
A. General Requirements: The Developer shall not commence work under this
Agreement until it has obøined, or caused it's contractor to obtain, all insurance required under this
Section and shall have filed the certificate of insurance or the certified copy of the insurance policy
with the City, and the Developer shall be responsible to maintain the insurance until the date six (6)
months after the City has accepted the Improvements. The Developer shall not allow any
subcontractor to commence work on íts subcontract until all insurance required for the subcontractor
has been obtained. Each insurance policy shall contain a clause providing that it shall not be canceled
by the insurance company without ten (10) days written notice to the City of intent to cancel. The
Developer shall notifu its insurance company in writing that the insurance company must notify the
City if it cancels the Developer's insurance. The Developer shall provide a copy of this written
notice to the City. Each insurance policy shall contain a clause naming the City as an additionally
insured party under the policy.
Certificates of insurance shall be submitted on Standard Form C.I.C.C.-70I oTACORD 25
forms and shall specifically note the clause providing for 10 days written notice to the City
of intent to cancel. The certificates of insurance shall also specifically note the clause
naming the City as an additionally insured party under the policy. The following minimum
coverage shall apply.
Ð Worker's compensation insurance as required by law.
iÐ Employer's liability insurance with minimum limits as follows:
Bodily Inj.rry By Disease: $500,000 per person
Bodily Injury By Disease: 5500,000 general aggregate
Bodily Inj,rry By Accident: $500,000 general aggregate
iiÐ Contractor's Comprehensive general and automobile liability insurance,
including coverage for non-owned and hired vehicles, in limits as follows:
General Liability - $1,000,000 each occurrence
$2,000,000 aggregate
Automobile Liability -$1,000,000 Combined
Single Limit for Bodily Injury and
Property damage
5
iv) In addition to all listed coverages, Developer shall procure and maintain an
Umbrella or Excess liability policy in a minimum limit of $2,000,000.
B. Minimum Insurance Requirements: Losses other than those covered by insurance
shall be the sole responsibility of the Developer. The insurance requirements as set
forth herein shall be considered to be minimum requirements only. Any other
insurance that may be necessary to provide adequate coverage must be provided by
the Developer at its sole cost and expense.
C. Contractual Liability: To the fullest extent permitted by law, the Developer shall
indemnify and hold harmless the City and its agents and employees from and against
all claims, damages, losses and expenses, including but not limited to attorneys' fees
arising out of or resulting from the Developer's performance of this Agreement
provided that any such claim, damage, loss or expense (1) is attributable to bodily
injury, sickness, disease or death, or to injury to or destruction of tangible property
(other than the work itself) including the loss of use resulting therefrom, and (2) is
caused in whole or in part by atty negligent act or omission of the Developer,
contractor, subcontractor, and anyone directly or indirectly employed by any of them
or anyone for whose acts any of them may be liable, regardless of whether or not it
is caused in part by a party indemnified hereunder. Such obligation shall not be
construed to negate, abridge or otherwise reduce any other right or obligation of
indemnity which would othenvise exist as to any party or person described in this
Section.
9. Release
The Developer hereby specifically holds the City and the City's ofÍicers, employees, and
agents harmless from claims made by Developer and third parties for damages sustained or costs
incurred resulting from the installation of the Improvements and the Developer's breach of this
Agreement. Developer releases the City and the City's officers, employees, and agents from any
liability in connection with the installation of the Improvements.
10. DeveloperUndertaking
The Developer acknowledges and agrees that: (i) approval of this Agreement does not
constifute approval of the Developer's plans for Menards at Hanson Concrete (the "Development
Plans"), which remain subject to approval by the City; (ii) the Developer's obligation to pay the
6
cost of the Improvements is not contingent upon approval of the Development Plans by the City;
(iii) this Agreement or the performance thereof by one or more of the parties shall not affect the
City's consideration of the Development Plans; and (iv) the Developer may incur additional costs
if the City requires either the revision of the plans and specifications for the Improvements, or the
removal and/or relocation of the Improvements.
I 1. Assigns
The parties mutually recognize and agree that all terms and conditions of this Agreement
shall run with the Property and shall be binding upon the Developer and its successors and assigns.
IN WITNESS WHEREOF, the parties have hereunto set their hands.
MENARD,INC.
By:
Theron J.
Its: Real Estate
CITY OF APPLE VALLEY
By: Mary Hamann-Roland
Its: Mayor
By: Pamela J. Gackstetter
Its: City Clerk
|J ¡tc"vr¡J
STATE OF-*fñ{tËS,eFA )
) ss.
COTINTY OF €+u C"*n¿c )
On this c('}{^ day of ft:., ç"st-, z}Igbefore me a Notary Public within and
for said County, personally appeared Theron J. Berg to me personally known, who being duly
sworn did say that he is the Real Estate Manager of the corporation named in the foregoing
instrument and that the Manager acknowledged the instrument to be the free act and deed of the
w
Notary Public
7
corporation.
op wt
¡
STATE OF MINNESOTA
COUNTY OF
On this _ day of 2019, before me a Notary Public within and for said
County, personally appeared Mary Hamann-Roland and Pamela J. Gackstetter to me personally
known, who being each by me duly sworn, each did say that they are respectively the Mayor and
Clerk of the City of Apple Valley, the municipality named in the foregoing insfument, and that
the seal affixed on behalf of said municipality by authority of its City Council and said Mayor and
Clerk acknowledged said instrument to be the free act and deed of said municipality.
Notary Public
THIS INSTRUMENT WAS DRAFTED BY:
Dougherty, Molenda, Solfest, Hills & Bauer P.A
7300 West l47th Sheet, Suite 600
Apple Valley, Minnesota 55124
(9s2) 432-3136
ss.
)
)
)
8
EXHIBIT A
A parcel of land located in the East Yz of the Southwest %, of Section 26, Township 115, Range
20, Dakota County, Minnesota, more particularly described as follows:
Beginning at the South Quarter Corner of said Section 26; thence North 00 Degrees 05 Minutes
3l Seconds East along the East line of said EastYz of the Southwest Y¿ adistance of 1586.10 feet;
thence South 87 Degrees 58 Minutes 20 Seconds West a distance of 829.80 feet; thence South 01
Degrees 30 Minutes 02 Seconds West a distance of 130.74 feet; thence North 88 degrees 07
Minutes 51 Seconds West a distance of 186.54 feet; thence North 07 Degrees 15 Minutes 43
Seconds East a distance of 67.83 feet; thence North 62 Degrees 51 Minutes 56 Seconds East a
distance of 78.22 feet; thence North 12 Degrees 10 Minutes 10 Seconds East a distance of 420.37
feet to the Centerline of an Easement Acquisition Agreement recorded as Document No.
2820793; thence along said Centerline 386.19 feet along the arc of a curve concave southerly
having a Radius of 2045 feet, bearing South 78 Degrees 54 Minutes 36 Seconds West chord
distance of 385.62 feet; thence along said Centerline South 73 Degrees 30 Minutes 00 Seconds
West a distance of 101.63 feet to the West line of the said East Yz of the Southwest 'Á;thence
South 00 Degrees 02 Minutes 52 Seconds East along the said West line of the EastYz of the
Southwest t/a a distance of 1846.32 feet to the South line of said EastYz of the Southwest %;
thence North 89 Degrees 5l Minutes 19 Seconds East along the South line of said EastYz of the
South West % a distance of 1324.10 feet to the point of beginning and there terminating, being
subject to the road Right of Way of Johnny Cake Ridge Road and C.S.A.H. 42 (150thst West).
9
I T E M: 4.J .
C O UNC I L ME E T I NG D AT E:August 22, 2019
S E C T I O N:Consent A genda
Description:
A pprove J oint P owers Agreement with Dakota County for Cost S hare Related to Project 2019-
150, Dakota County C S A H 23 and 140th Street I ntersection Traffic S ignal I mprovements
S taff Contact:
B randon A nderson, City Engineer
Department / Division:
E ngineering Division
AC T I O N RE Q UE S T E D:
Approve J oint Powers Agreement with Dakota C ounty for cost share related to Project
2019-150, Dakota County C SA H 23 and 140th Street Intersection Traffic Signal
Improvements subject to final approval by the City Attorney and the C ity Administrator.
S UM M ARY:
Attached for consideration is a J oint Powers Agreement (J PA ) between Dakota C ounty and
the C ity for cost sharing related to modifying the traffic signal to provide an exclusive
pedestrian phase for pedestrians crossing the intersection of C edar Avenue and 140th Street’s
north leg which will increase pedestrian and bicycle safety.
Authorization to Execute J oint Powers Agreement with the C ity of Apple Valley for County
Project 23-80 For Traffic Signal Revisions at County State Aid Highway 23 and 140th Street
was approved by D akota C ounty Board on October 12, 2017. T he approved resolution is
attached (Exhibit A).
B AC K G RO UND:
N/A
B UD G E T I M PAC T:
T he J PA defines the C ity and C ounty cost share requirements and results in an estimated
County cost contribution of 55% and C ity cost share of 45%. T he C ity participation is
anticipated at $6,100 for design and $13,100 for construction which includes construction
administration and equipment expense for a total cost of $19,200. City funding for cost share
will come from the Road Improvement Fund.
AT TAC HM E NT S :
Agreement
Exhibit
Dakota County Contract No. C0030805
JOINT POWERS AGREEMENT FOR
INTERSECTION IMPROVEMENTS
BETWEEN
THE COUNTY OF DAKOTA
AND
THE CITY OF APPLE VALLEY
FOR
COUNTY PROJECT NO. 23-80
CITY PROJECT NO. 2019-150
SYNOPSIS: Dakota County and the City of Apple Valley agree to modify the County State Aid Highway
(CSAH) 23 and 140th Street intersection traffic signal to provide an exclusive pedestrian phase for
pedestrians crossing the intersection’s north leg.
County Project No.23-80; City Project No. 2019-150
Contract No. C0030805
May 20, 2019
2
THIS AGREEMENT, made and entered into by and between the County of Dakota, referred to
in this Agreement as "the County"; and the City of Apple Valley, referred to in this Agreement as
"the City"; and witnesses the following:
WHEREAS, under MINNESOTA STATUTES §§ 162.17, subd. 1 and 471.59, subd. 1, two or more
governmental units may enter into an agreement to cooperatively exercise any power common
to the contracting parties, and one of the participating governmental units may exercise one of
its powers on behalf of the other governmental units; and
WHEREAS, it is considered mutually desirable to modify the traffic signal to provide an
exclusive pedestrian phase for pedestrians crossing the north leg of the County State Aid
Highway (CSAH) 23 and 140th Street intersection in Apple Valley, Dakota County (the “Project”);
and
WHEREAS, the County and the City have included this Project in their Capital Improvement
Programs and will jointly participate in the costs of said construction.
NOW, THEREFORE, it is agreed that the County and the City will share Project responsibilities
and jointly participate in the costs associated with the Project, and related activities as described
in the following sections:
1. Engineering. Design engineering including all aspects of the Project (public
involvement, agency involvement, preliminary/final design etc.), surveying, mapping,
construction engineering, construction management, construction inspection and all related
materials testing, including the cost of County and City staff time for these purposes, shall be
included in the final construction costs.
2. Construction. The costs for the construction of the Project shall be shared in the amount
of fifty-five percent (55%) by the County and forty-five percent (45%) by the City. Cost sharing
includes all street and highway construction items; replacement or restoration of trails and
sidewalks, landscaping and driveways when affected by construction; replacement or
adjustment of water and storm sewer systems, if required due to reconstruction; relocating or
adjusting privately owned utilities when not performed at the expense of the utility; replacement
of roadway lighting, and all other construction aspects outlined in the Project plan.
County Project No.23-80; City Project No. 2019-150
Contract No. C0030805
May 20, 2019
3
3. Plans and Specifications. The County shall prepare the complete plans, specifications
and contract documents necessary for the Project. The City shall approve the plans and
specifications prior to soliciting bids or quotes. The County will award the contract for
construction to the lowest responsive and responsible contractor.
4. Project Cost Updates. The County will provide updated cost estimates to the City
showing the County and City shares of Project costs annually at the time of Capital
Improvement Program development. Updated cost estimates will also be provided by the
County to the City at the following times:
prior to approval of the appraised values for any necessary right of way acquisitions,
prior to soliciting a construction contract,
after bid opening (prior to contract award),
during construction if total contract changes exceed $100,000,
and once per year following the construction season until the project is complete.
Project cost estimate updates include actual and estimated costs for engineering, right of way
acquisition, utility relocation, and construction.
The Parties acknowledge that Project cost estimates are subject to numerous variables causing
the estimates to be subject to change and the updates are provided for informational purposes
in good faith. Each agency is responsible for informing their respective councils or boards
regarding Project cost estimates.
5. Payment. The County will administer the contract and act as the paying agent for all
payments to the Contractor. Payments to the Contractor will be made as the Project work
progresses and when certified by the County Engineer. The County, in turn, will bill the City for
its share of the Project costs. Upon presentation of an itemized claim by one agency to the
other, the receiving agency shall reimburse the invoicing agency for its share of the costs
incurred under this Agreement within 35 days from the presentation of the claim. If any portion
of an itemized claim is questioned by the receiving agency, the amount of the claim not in
question shall be promptly paid, and accompanied by a written explanation of the amounts in
question. Payment of any outstanding amount will be made following good faith negotiation and
documentation of actual costs incurred in carrying out the work.
County Project No.23-80; City Project No. 2019-150
Contract No. C0030805
May 20, 2019
4
6. Change Orders and Supplemental Agreements. Any change orders or supplemental
agreements that affect the Project cost participation must be approved by all parties prior to
execution of work.
7. Amendments. Any amendments to this Agreement will be effective only after approval
by both governing bodies and execution of a written amendment document by duly authorized
officials of each body.
8. Effective Dates. This Agreement will be effective upon execution by duly authorized
officials of each governing body and shall continue in effect until all work to be carried out in
accordance with this Agreement has been completed. Absent an amendment, however, in no
event will this Agreement continue in effect after December 31, 2019.
9. Final completion. Final completion of the construction Project must be approved by both
parties.
10. Pavement Maintenance. Upon acceptance of the Project, the City shall be responsible
for all pavement maintenance within City right-of-way and the County shall be responsible for all
pavement maintenance within County right-of-way unless necessitated by a failure of a
municipal utility system or installation of new facilities.
11. Rules and Regulations. The County and the City shall abide by Minnesota Department
of Transportation standard specifications, rules and contract administration procedures.
12. Indemnification. The County agrees to defend, indemnify, and hold harmless the City
against any and all claims, liability, loss, damage, or expense arising under the provisions of this
Agreement and caused by or resulting from negligent acts or omissions of the County and/or
those of County employees or agents. The City agrees to defend, indemnify, and hold harmless
the County against any and all claims, liability, loss, damage, or expense arising under the
provisions of this Agreement and caused by or resulting from negligent acts or omissions of the
City and/or those of City employees or agents. All parties to this Agreement recognize that tort
liability for any claims arising under this Agreement are subject to the provisions of the
Minnesota Municipal Tort Claims Law; Minnesota Statutes, Chapter 466. In the event of any
claims or actions filed against either party, nothing in this Agreement shall be construed to allow
a claimant to obtain separate judgments or separate liability caps from the individual parties.
The County shall include the City as additional insured in the contract documents.
County Project No.23-80; City Project No. 2019-150
Contract No. C0030805
May 20, 2019
5
13. Employees. Any and all persons engaged in the work to be performed by the County
shall not be considered employees of the City for any purpose, including Worker’s
Compensation, or any and all claims that may or might arise out of said employment context on
behalf of said employees while so engaged. Any and all claims made by any third party as a
consequence of any act or omission on the part of said County employees while so engaged on
any of the work contemplated herein shall not be the obligation or responsibility of the City. The
opposite situation shall also apply: the County shall not be responsible under the Worker’s
Compensation Act for any employees of the City.
14. Audits. Pursuant to Minnesota Statutes Sec 16 C. 05, Subd. 5, any books, records,
documents, and accounting procedures and practices of the County and the City relevant to the
Agreement are subject to examination by the County or the City and either the Legislative
Auditor or the State Auditor as appropriate. The County and the City agree to maintain these
records for a period of six years from the date of performance of all services covered under this
Agreement. Dakota County will be financially responsible for the cost of the audit.
15. Integration and Continuing Effect. The entire and integrated agreement of the parties
contained in this Agreement shall supersede all prior negotiations, representations or
agreements between the County and the City regarding the Project; whether written or oral. All
agreements for future maintenance or cost responsibilities shall survive and continue in full
force and effect in accordance with the Dakota County Transportation Plan after completion of
the construction provided for in this Agreement.
16. Authorized Representatives. The authorized representatives for the purpose of the
administration of this Agreement are:
Mark Krebsbach (or successor)
Dakota County Transportation Director/County Engineer
14955 Galaxie Avenue
Apple Valley, MN. 55124
(952) 891-7102
Matt Saam (or successor)
Public Works Director
City of Apple Valley
7100 147th Street West
Apple Valley, MN 55124
(952) 953-2700
[SIGNATURE PAGE TO FOLLOW]
\\Fs5\pdev1\Highway\Agreements\2018\23-80 Apple Valley C0030805.docx
IN WITNESS THEREOF, the parties have caused this agreement to be executed by their duly
authorized officials.
CITY OF APPLE VALLEY
RECOMMENDED FOR APPROVAL:
By
Public Works Director Mayor
APPROVED AS TO FORM: (SEAL)
By
City Attorney City Clerk
Date
-----------------------------------------------------------------------------------------------------------------------------
DAKOTA COUNTY
RECOMMENDED FOR APPROVAL: APPROVED AS TO FORM:
County Engineer Assistant County Attorney / Date
By:
Physical Development Director
COUNTY BOARD RESOLUTION:
No: 17-513 Date: October 10, 2017 Date:
KS-18-429
7/31/2019
EXHIBIT A
I T E M: 4.K.
C O UNC I L ME E T I NG D AT E:August 22, 2019
S E C T I O N:Consent A genda
Description:
A pprove Agreement with Certified Recycling, L L C, for City of A pple Valley Residential F all
Clean-Up Day (Appliance, S crap Metal, and Mattress Collection)
S taff Contact:
Charles Grawe, A ssistant City A dministrator
Department / Division:
Administration / I nformation Technologies
AC T I O N RE Q UE S T E D:
Approve agreement with C ertified Recycling, LLC , for C ity of Apple Valley Residential Fall
Clean-Up Day (appliance, scrap metal, and mattress collection).
S UM M ARY:
T he C ity conducts an annual Fall Clean-up Day, offering residents to dispose of larger refuse
and recyclable items at a centralized location for a reasonable fee. T he City contracts for
haulers to take the refuse and recyclables.
B AC K G RO UND:
T he City holds the Clean-up Day to encourage residents to keep their property maintained
and orderly, providing a convenient means for residents to properly dispose of larger refuse
items and collect recyclable items for recycling. T he C ity contracts for haulers to accept
these materials.
T he Agreement uses the C ity's standard agreement form with an exhibit of the rates for
collected materials.
T his year's Fall C lean-up Day will take place on Saturday, September 28, from 8:00 a.m. to
1:00 p.m. in the Apple Valley Family Aquatic Center parking lot.
B UD G E T I M PAC T:
T he City collects disposal fees from the residents and the City pays the contractor using the
collected fees. T his is a pass-through cost and does not have a budgetary impact on the C ity.
I T E M: 4.L .
C O UNC I L ME E T I NG D AT E:August 22, 2019
S E C T I O N:Consent A genda
Description:
A pprove Agreement with Dick's Sanitation, I nc., for Refuse Collection S ervices
S taff Contact:
Charles Grawe, A ssistant City A dministrator
Department / Division:
Administration / I nformation Technologies
AC T I O N RE Q UE S T E D:
Approve the agreement with Dick's Sanitation, Inc., for refuse collection services.
S UM M ARY:
T he C ity conducts an annual Fall Clean-up Day, offering residents to dispose of larger refuse
and recyclable items at a centralized location for a reasonable fee. T he City contracts for
haulers to take the refuse and recyclables.
B AC K G RO UND:
T he City holds the Clean-up Day to encourage residents to keep their property maintained
and orderly, providing a convenient means for residents to properly dispose of larger refuse
items and collect recyclable items for recycling. T he C ity contracts for haulers to accept
these materials.
T he Agreement uses the C ity's standard agreement form with an exhibit of the rates for the
refuse containers, disposal, and hauling.
T his year's Fall C lean-up Day will take place on Saturday, Sept. 28th from 8:00 a.m. to 1:00
p.m. in the Apple Valley Family Aquatic C enter parking lot.
B UD G E T I M PAC T:
T he City collects disposal fees from the residents who participate in the C lean-up Day
event. It is our intent to have these fees cover the expenses related to the event.
T he City received two estimated quotes for the work. T he quote from Nitti Sanitation was
$4,000 plus applicable tax. T he quote from Dick's was $3,125 plus applicable tax.
Staff recommends the C ouncil approve the agreement with Dick's Sanitation Inc., for refuse
collection services.
I T E M: 4.M.
C O UNC I L ME E T I NG D AT E:August 22, 2019
S E C T I O N:Consent A genda
Description:
A pprove Agreement with Midwest F ence & Mfg., Co., for P roject 2019-156, Quarry Point P ark
Field #4 Backstop and Fencing
S taff Contact:
B arry B ernstein, Director of P arks and Recreation
Department / Division:
Parks and Recreation Department
AC T I O N RE Q UE S T E D:
Approve the agreement with Midwest Fence & Mfg., C o., for Project 2019-156, Quarry
Point Park Field #4 Backstop and Fencing, in the amount of $59,720.00.
S UM M ARY:
Midwest Fence & Mfg. C o. has provided the lowest responsible quotation for Field #4
backstop and fence work for Quarry Point Park.
A standard City of Apple Valley Agreement will be utilized.
B AC K G RO UND:
Since the construction of houses along Everglade Avenue, staff has received numerous
complaints of foul balls flying into homeowners' yards. T here are safety concerns given the
proximity of the properties to the ball field. An increase in fence height will reduce the
number of incidents significantly.
Written quotations were solicited for the purpose of removal and replacement of the backstop
and third baseline fencing on Field #4 of Quarry Point Park. Two quotations were received;
Midwest Fence & Mfg. C o., at $59,720.00 and Dakota Unlimited, at $67,814.00. Staff
recommends entering into an agreement with Midwest Fence & Mfg. Co., for the Field #4
backstop and fencing project.
B UD G E T I M PAC T:
$59,720.00
2019 Budget funds will be used for this project.
AT TAC HM E NT S :
Agreement
Quotation
Background Material
CITY OF APPLE VALLEY, MINNESOTA
AGREEMENT FOR PROJECT NO. 2019-156
QUARRY POINT PARK FIELD #4 BACKSTOP AND FENCING
THIS AGREEMENT, made this 22nd day of August, 2019, by and between the City of
Apple Valley, hereinafter called "City", and Midwest Fence & Mfg. Co., hereinafter called
"Contractor";
WITNESSETH, that the City and the Contractor, for the consideration hereinafter stated,
agree as follows:
1. SERVICES TO BE PERFORMED
The Contractor hereby covenants and agrees to perform and execute all the provisions of
the specifications prepared by the City dated July, 2019, and made a part of this Agreement by
reference, for furnishing of:
PROJECT NO. 2019-156; QUARRY POINT PARK FIELD #4 BACKSTOP AND FENCING
and to do everything required by this Agreement.
2. COMPLETION DATE
The Contractor agrees that the work contemplated by this Agreement shall be fully and
satisfactorily completed on or before the date shown on the Proposal attached hereto.
3. CHANGE ORDERS
Any changes to the work specified by this Agreement shall be made in writing and signed
by both parties. Only the Parks Superintendent will have the authority to initiate any change orders
which must be submitted to the City Council for approval. No payment will be made for any claim
for additional charges not processed in this manner.
4. PAYMENT
The City agrees to pay and the Contractor agrees to receive and accept payment in
accordance with the prices bid as set forth in the copy of the accepted Proposal Form hereto
attached, the aggregate amount of which is $59,720.00. Upon substantial completion of the work
by the Contractor, Contractor shall submit an invoice for the lump sum of the aggregate amount,
minus 250% of the cost to correct or complete work known at the time of substantial completion,
and minus an additional 1% of the aggregate amount or $500.00, whichever is greater, where the
Contractor has pending completion and/or submission of “final paperwork” as defined by Minn.
Stat. § 15.72 (2019). This invoice, if undisputed, will be paid by the City within thirty (30) days
of receipt. The City shall pay Contractor the amount withheld for the final paperwork within 60
days after receipt of the final paperwork.
PROJECT NO. 2019-156;
QUARRY POINT PARK FIELD #4 BACKSTOP AND FENCING - AGREEMENT
Page 2 of 4
Contractor shall provide the City with written notice of its final completion of the corrected
and completed work. The City shall pay the amount withheld for the cost to correct and/or
complete work within 60 days after the City’s acceptance of the corrected and/or completed work.
If the aggregate amount of this Agreement exceeds $50,000.00, and the work contemplated
by this Agreement is associated with building, erection, construction, alteration, remodeling,
demolition, or repair of buildings, real property, highways, roads, bridges, or other construction
work, Contractor must be a “responsible contractor” pursuant to Minnesota Statutes § 16C.285.
Contractor has verified under oath that it meets the minimum criteria specified in Minnesota
Statutes § 16C.285, subdivision 3, by providing a verification of compliance (Affidavit of
Responsible Contractor), with its Proposal Form. The Affidavit of Responsible Contractor verifies
that the Contractor complies with the minimum criteria in Minnesota Statutes § 16C.285,
subdivision 3, with the exception of clause (7). Contractor is required to comply with Minnesota
Statutes § 16C.285 throughout the duration of this Agreement.
5. CONTRACTOR’S OBLIGATIONS TO SUBCONTRACTORS
The Contractor shall pay any subcontractor within ten days of the Contractor’s receipt of
payment from the City for undisputed services provided by the subcontractor. The Contractor
shall pay interest of one and one-half (1-1/2%) percent per month or any part of a month to the
subcontractor on any undisputed amount not paid on time pursuant to this provision to the
subcontractor. The minimum monthly interest penalty payment for an unpaid balance of one
hundred ($100.00) dollars or more shall be ten ($10.00) dollars. For an unpaid balance of less than
one hundred ($100.00) dollars, the Contractor shall pay the actual penalty due under this provision
to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties
from the Contractor shall be awarded its costs and disbursements, including attorneys’ fees,
incurred in bringing this action.
6. INSURANCE
Contractor shall not commence work under this Agreement until it has obtained all
insurance required under this section and shall have filed the certificate of insurance or the certified
copy of the insurance policy with the City. Each insurance policy shall contain a clause providing
that it shall not be canceled by the insurance company without thirty (30) days written notice to
the City of the intent to cancel. Minimum requirements:
A. Worker’s compensation insurance as may be required by law.
B. Employer’s liability insurance with minimum limits as follows:
Bodily Injury by Disease - $500,000 per person
Bodily Injury by Disease - $500,000 general aggregate
Bodily Injury by Accident - $500,000 general aggregate
PROJECT NO. 2019-156;
QUARRY POINT PARK FIELD #4 BACKSTOP AND FENCING - AGREEMENT
Page 3 of 4
C. Contractor's comprehensive general and automobile liability insurance, including
coverage for non-owned and hired vehicles, in limits as follows:
General Liability - $1,000,000 each occurrence
- $2,000,000 aggregate
Automobile Liability - $1,000,000 combined single limit for bodily injury
and property damage
D. The City of Apple Valley shall be listed as an additional insured on the above
policies. In addition, those property owners, if any, from whom temporary
construction easements were obtained shall be listed as an additional insured on the
above policies. Names of the property owners, along with other required
information, will be provided to the successful bidder after the Project has been
awarded.
E. In addition to all listed coverages, Contractor shall procure and maintain an
Umbrella or Excess liability policy in a minimum limit of $1,500,000.
7. INDEMNIFICATION
The Contractor shall indemnify and hold harmless the City and its officers, agents and
employees from and against all claims, damages, losses or expenses, including attorney fees, which
may be suffered or for which they may be held liable, arising out of or resulting from the assertion
against them of any claims, debts or obligations in consequence of the performance of this
Agreement by the Contractor, its employees, agents or subcontractors, whether or not caused in
part by a party indemnified hereunder. Contractor shall comply with all applicable Laws and
Regulations relating to the safety of persons or property, or to the protection of persons or property
from damage, injury, or loss.
8. CONTRACT DOCUMENTS
The contract documents shall include the following documents, as if fully set forth herein,
and the Contractor acknowledges familiarity with said documents:
A. This Agreement
B. Detailed Specifications
C. Proposal Form
D. Certificate of Insurance
E. Affidavit of Responsible Contractor (when applicable)
9. WHOLE AGREEMENT
This Agreement embodies the entire agreement between the parties including all prior
understanding and agreements and may not be modified except in writing signed by all the parties.
PROJECT NO. 2019-156;
QUARRY POINT PARK FIELD #4 BACKSTOP AND FENCING - AGREEMENT
Page 4 of 4
EXECUTED as of the day and year written below.
CITY OF APPLE VALLEY
Date By
Mary Hamann-Roland, Mayor
Date And
Pamela J. Gackstetter, City Clerk
MIDWEST FENCE & MFG. CO.
Date By
Date And
STATE OF ________________ )
) SS.
COUNTY OF ______________ )
On this _____ day of ______________, 2019, before me personally appeared
___________________________ and _________________________, to me known who, being
by me duly sworn, did say that they are respectively the ___________________________ and
______________________ of ________________________________, that the seal affixed to the
foregoing instrument is the corporate seal of said corporation and that said instrument was
executed in behalf of the corporation by authority of its Board of Directors, and said officers
acknowledged the instrument to be the free act and deed of said corporation.
(Notarial Seal)
Notary Public
I T E M: 4.N.
C O UNC I L ME E T I NG D AT E:August 22, 2019
S E C T I O N:Consent A genda
Description:
A pprove A cceptance and F inal Payment with S ewer S eptic Grease Services, L L C, for Project
2019-137, 2019 S ump Catch Basin Cleaning
S taff Contact:
Carol Blommel J ohnson, Utilities Superintendent
Department / Division:
Utilities Division
AC T I O N RE Q UE S T E D:
Approve acceptance and final payment with Sewer Septic Grease Services, LLC , for Project
2019-137, 2019 Sump Catch Basin Cleaning in the amount of $74,340.00.
S UM M ARY:
Sewer Septic Grease Services, LLC , has removed the sediment from 708 sump catch basins
on C ounty State Aid Highways (C SA H) and select C ity streets.
B AC K G RO UND:
On April 25, 2019, the C ity Council approved an agreement with Sewer Septic Grease
Services, LLC for sediment removal from 708 sump catch basins on C SA H and select City
streets. Sediment removal from sump catch basins is a requirement of the N P D ES (National
Pollution Discharge Elimination System) Permit. T he sump catch basins along C SA H's
where construction projects are planned for this year were not included in this project. A unit
price of $105.00 per structure was quoted for the project.
B UD G E T I M PAC T:
Funding for this project is included in the public Works Utilities Division operating budget.
Project 2019-137 C ode: 5505.6249
Agreement Amount and Final Project C ost $74,340.00
AT TAC HM E NT S :
F inal Pay Documents
I T E M: 4.O.
C O UNC I L ME E T I NG D AT E:August 22, 2019
S E C T I O N:Consent A genda
Description:
A pprove P ersonnel Report
S taff Contact:
Melissa Haas, Human Resources Manager
Department / Division:
Human Resources Division
AC T I O N RE Q UE S T E D:
Approve the personnel report.
S UM M ARY:
T he employment actions attached to this memo are recommended for City C ouncil Approval.
B AC K G RO UND:
T he City Council's approval of the Personnel Report includes the ratification of the City
Administrator's actions in carrying out the terms and conditions of the employment of the
City personnel.
B UD G E T I M PAC T:
Budgeted positions.
AT TAC HM E NT S :
Personnel Report
PERSONNEL REPORT
August 22, 2019
City of Apple Valley
Human Resources
EMPLOYMENT ACTIONS
The following employment actions are recommended for City Council approval:
First
Name
Last
Name Action Position Status Dept.
Base Pay
Rate
Pay
Type
Pay
Scale
Date
(on or about)
Sean Alter Hire Firefighter
Paid on Call
Volunteer 1300 $ 16.50 Hourly FIRE 9/3/2019
Erik Bobadilla Hire Firefighter
Paid on Call
Volunteer 1300 $ 16.50 Hourly FIRE 9/3/2019
Eion Foote Promotion
Assistant Liquor Store
Manager
Full-Time,
Regular 5080 $ 23.84 Hourly 130 8/31/2019
Tanner Freschette Hire Maintenance I
Casual,
Seasonal 1600 $ 12.52 Hourly SM1 8/12/2019
Tyler Hansen Hire Sales Clerk
Casual,
Variable Hour 5090 $ 12.00 Hourly L-1 8/7/2019
James Kuklock Accept Resignation
Assistant Liquor Store
Manager
Full-Time,
Regular 5010 8/20/2019
Stephen McCrory Hire Firefighter
Paid on Call
Volunteer 1300 $ 16.50 Hourly FIRE 9/3/2019
Mike McHugh Hire Firefighter
Paid on Call
Volunteer 1300 $ 16.50 Hourly FIRE 9/3/2019
Clifford Sheets Hire Firefighter
Paid on Call
Volunteer 1300 $ 16.50 Hourly FIRE 9/3/2019
Justin Weigel Hire Maintenance Worker I
Full-Time,
Regular 1600 $ 19.88 Hourly UMI 8/26/2019
Frederick Williams Accept Retirement Maintenance Worker II
Full-Time,
Regular 1600 12/31/2019
The Council’s approval of the Personnel Report includes the ratification of the City Administrator’s actions in carrying out the terms and conditions of the employment of the
City personnel.
Page 1 of 1
I T E M: 4.P.
C O UNC I L ME E T I NG D AT E:August 22, 2019
S E C T I O N:Consent A genda
Description:
A pprove Claims and B ills
S taff Contact:
Ron Hedberg, Finance Director
Department / Division:
Finance Department
AC T I O N RE Q UE S T E D:
Approve claims and bills.
S UM M ARY:
Attached for C ity C ouncil review and approval are check registers for recent claims and
bills.
B AC K G RO UND:
N/A
B UD G E T I M PAC T:
Check registers dated J uly 31, 2019, and A ugust 7, 2019, in the amounts of $818,213.29 and
$632,388.20, respectively.
AT TAC HM E NT S :
Claims and Bills
Claims and Bills
I T E M: 5.A.
C O UNC I L ME E T I NG D AT E:August 22, 2019
S E C T I O N:Regular A genda
Description:
I ntroductions and Oaths of Office of F irefighters
S taff Contact:
Charles Russell, F ire Chief
Department / Division:
Fire Department
AC T I O N RE Q UE S T E D:
City C lerk Pamela Gackstetter will administer the Oath of Office to two new Firefighters
who recently completed probation. T his will be immediately followed by the pinning of the
Firefighters' badges. It is customary for a firefighter to choose someone special to them to
bestow the honor of pinning on their badge for the first time.
S UM M ARY:
Probationary Firefighters Tristan Arango and Will Boyd began their service with the Apple
Valley Fire Department when they were hired in 2018.
T hey both came to us with existing fire education and certifications so were able to fast-track
through the probationary period by skipping the Fire A cademy and enter into A pple Valley
specific training.
We would now like to mark the end of their probationary period with this introduction, oath of
office, and badge presentation.
Please join me in congratulating Tristan and Will on the presentation of their badges.
Immediately following, we will convene to the McIntosh room for a light reception.
B AC K G RO UND:
N/A
B UD G E T I M PAC T:
N/A
I T E M: 5.B.
C O UNC I L ME E T I NG D AT E:August 22, 2019
S E C T I O N:Regular A genda
Description:
P roclaim W ings Financial Credit Union a B usiness L eader in Connection with Apple Valley's 50th
Golden Year Celebration
S taff Contact:
B ruce Nordquist, A I C P Community Development Director
Department / Division:
Community Development Department
AC T I O N RE Q UE S T E D:
Proclaim Wings Financial C redit Union a business leader in connection with Apple Valley's
50th golden year celebration.
S UM M ARY:
In the months ahead, as part of our 50th Golden Year A nniversary C elebration, staff is
planning to invite notable Apple Valley businesses to come before the C ity C ouncil to be
recognized for their long-standing contributions to the community. T hese are businesses that
have contributed to the economic well-being of the C ity and have demonstrated a long-term
commitment to the vitality of the community and its residents.
T he C ity is very fortunate to have many such businesses which help to strengthen the fabric
of our community and contribute to our collective prosperity. While we will not be able to
honor all such businesses during the year, it is our hope that highlighting some will emphasize
the important role our businesses play in providing economic stability and community
vibrancy for us all.
Wings Financial Credit Union is our August recipient. Frank Weidner, President and C EO,
will be present to receive the proclamation.
T he proclamation follows 80 years as a financial institution, as an expanding business and as
a place to work and connect with the community.
B AC K G RO UND:
N/A
B UD G E T I M PAC T:
N/A
AT TAC HM E NT S :
Proclamation
Proclamation
Presentation
CITY OF APPLE VALLEY
WHEREAS, in 1938, seven Northwest Airline employees chartered a financial institution to
give flight to its members’ dreams through exceptional service and financial value; and
WHEREAS, when you have origins in the airline industry, your employees and customers
may live, work, shop, learn and play globally or right here in Apple Valley, where NWA Federal
Credit Union established its headquarters in 2000 and later evolved into Wings Financial Credit
Union; and
WHEREAS, in partnership with the City Council from the beginning, including the
commitment of tax increment financing, the company forever changed the skyline of Apple Valley
with the creation of a beautiful 120,000 square feet, six-story building in the heart of downtown; and
WHEREAS, Wings Financial has excelled under the leadership of President and CEO Frank
Weidner since 2011 and now exceeds $5 billion in assets, has over 260,000 members and has a
dedicated workforce of over 360 employees who consistently show their commitment to the
community by volunteering over 2,000 hours in 2018, many of those hours aimed at providing
10,000 students with financial literacy education; and
WHEREAS, Wings Financial has been recognized as a top-five credit union in the country
for value to members, has been proclaimed by Money magazine as the best financial institution in
Minnesota, is consistently recognized by the Star Tribune as a lead workplace, was proclaimed the
2014 “Business of the Year” by the Apple Valley Chamber, and just last week was recognized by the
Dakota-Scott Workforce Development Board as an “Employer of Excellence”; and
WHEREAS, we also recognize the commitment of CEO Frank Weidner for his service as
Chair of the Minnesota Board of Trustees and his company’s on-going sponsorship of the amazing
“World of Birds Show” at the Minnesota Zoo.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Apple
Valley, Dakota County, Minnesota, hereby recognizes:
“WINGS FINANCIAL CREDIT UNION”
as a well-established, excellent business and community leader during Apple Valley’s celebration of
its 50 Golden Years.
PROCLAIMED this 22nd day of August, 2019.
Mary Hamann-Roland, Mayor
ATTEST:
Pamela J. Gackstetter, City Clerk
CITY OF APPLE VALLEY
WHEREAS, in 1938, seven Northwest Airline employees chartered a financial institution to
give flight to its members’ dreams through exceptional service and financial value; and
WHEREAS, when you have origins in the airline industry, your employees and customers
may live, work, shop, learn and play globally or right here in Apple Valley, where NWA Federal
Credit Union established its headquarters in 2000 and later evolved into Wings Financial Credit
Union; and
WHEREAS, in partnership with the City Council from the beginning, including the
commitment of tax increment financing, the company forever changed the skyline of Apple Valley
with the creation of a beautiful 120,000 square feet, six-story building in the heart of downtown; and
WHEREAS, Wings Financial has excelled under the leadership of President and CEO Frank
Weidner since 2011 and now exceeds $5 billion in assets, has over 260,000 members and has a
dedicated workforce of over 360 employees who consistently show their commitment to the
community by volunteering over 2,000 hours in 2018, many of those hours aimed at providing
10,000 students with financial literacy education; and
WHEREAS, Wings Financial has been recognized as a top-five credit union in the country
for value to members, has become the largest credit union in Minnesota, was proclaimed by Money
magazine as the best financial institution in Minnesota, was recognized as the 2014 “Business of the
Year” by the Apple Valley Chamber, and just last week was recognized by the Dakota-Scott
Workforce Development Board as an “Employer of Excellence”; and
WHEREAS, we also recognize the commitment of CEO Frank Weidner for his service as
Chair of the Minnesota Zoo Board of Trustees and his company’s on-going sponsorship of the
amazing “World of Birds Show” at the Minnesota Zoo.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Apple
Valley, Dakota County, Minnesota, hereby recognizes:
“WINGS FINANCIAL CREDIT UNION”
as a well-established, excellent business and community leader during Apple Valley’s celebration of
its 50 Golden Years.
PROCLAIMED this 22nd day of August, 2019.
Mary Hamann-Roland, Mayor
ATTEST:
Pamela J. Gackstetter, City Clerk
8/22/2019
1
Apple Valley City Council
50th Golden Year Proclamation
August 22, 2019
8/22/2019
2
•Competing in a category of employers with more than 200
employees
•11% Turnover Rate (Survey Average: 18.5%)
•$1,270 per employee spent on Training and Development (Survey
Average: $969)
•55 hours of training per employee last year (Survey Average: 18.9
hours)
•26 Paid Days Off after one‐year of employment
•Wings II was added in Apple Valley which includes an amenities area
and onsite managed fitness center. The fitness center offers 18
classes a week, full showers with towels and top of the line workout
equipment. The amenities area has ample seating, TVs, a pool table,
foosball table, and an eating area perfect for group events.
2019 Employer of Excellence
2019 Employer of Excellence
8/22/2019
3
8/22/2019
4
City of Apple Valley
50th Golden Year
Proclamation
Wings Financial Credit Union
I T E M: 5.C.
C O UNC I L ME E T I NG D AT E:August 22, 2019
S E C T I O N:Regular A genda
Description:
I ssuance of Revenue Obligations by Woodbury E conomic Development Authority
S taff Contact:
Ron Hedberg, Finance Director
Department / Division:
Finance Department
AC T I O N RE Q UE S T E D:
1. Conduct a public hearing.
2. Adopt the resolution consenting to and approving the issuance by the Woodbury
Economic Development Authority of its revenue obligations for the benefit of Goodwill
Industries, Inc.
S UM M ARY:
T he Woodbury Economic Development Authority (Woodbury ED A) is in the process of
issuing revenue obligations for the benefit of Goodwill Industries, Inc. to finance the
acquisition and renovation of a facility in Woodbury and to refinance financial obligations on
the 26,000 square foot facility in Apple Valley.
T he financing will be through the Woodbury ED A in an amount not to exceed amount of
$7,300,000.
B AC K G RO UND:
T he bonds to be issued will be used to: (i) finance the acquisition and renovation of an
approximately 20,000 square foot facility located at 9885 Hudson Place in the C ity of
Woodbury, Minnesota, to be used and operated by the Borrower as a retail store for the
purpose of funding employment training and education programs; (ii) pay and discharge
certain outstanding obligations of the Borrower, and thereby refinance an approximately
26,000 square foot facility located at 7320 153rd Street W. in the C ity of A pple Valley, used
and operated by the Borrower as a retail store for the purpose of funding employment training
and education programs; (iii) fund required reserves; (iv) pay a portion of the interest on the
Notes and (v) pay costs of issuance of the Notes.
T he Bonds will be special, limited obligations of the Woodbury ED A, and the Bonds and
interest thereon will be payable solely from the revenues and assets pledged to the payment
thereof. No holder of any Bonds will ever have the right to compel any exercise of the taxing
power of the City of Apple Valley to pay the Bonds or the interest thereon, nor to enforce
payment against any property of the City of Apple Valley. T he Notes are to be payable
solely from revenues and security provided by the Borrower to the Woodbury ED A and
pledged to the payment of the Notes.
T hese revenue bonds are not an obligation of the C ity of A pple Valley, will not be issued as
conduit debt through the C ity of Apple Valley and the issue does not count against our debt
limit or in anyway is the City responsible for their repayment.
A public hearing notice was published identifying August 22, 2019 as a public hearing date
for the C ity of Apple Valley to consider providing host approval for the bonds.
B UD G E T I M PAC T:
T he bond issue will not have a budget impact to the C ity of Apple Valley, any costs incurred
by the City of Apple Valley will be reimbursed by the issuer.
AT TAC HM E NT S :
Resolution
EXTRACT OF MINUTES OF MEETING
OF THE CITY COUNCIL OF THE
CITY OF APPLE VALLEY, DAKOTA COUNTY, MINNESOTA
HELD AUGUST 22, 2019
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Apple Valley, Dakota County, Minnesota, was duly called and held on the 22nd day of August, 2019,
at 7:00 p.m.
The following members of the Council were present:
and the following were absent:
Member ___________ introduced the following resolution and moved its adoption:
CITY OF APPLE VALLEY, MINNESOTA
RESOLUTION NO. 2019-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF APPLE VALLEY,
MINNESOTA CONSENTING TO AND PROVIDING HOST APPROVAL FOR THE
ISSUANCE BY THE WOODBURY ECONOMIC DEVELOPMENT AUTHORITY
OF ITS REVENUE OBLIGATIONS FOR THE BENEFIT OF
GOODWILL INDUSTRIES, INC.
WHEREAS, pursuant to Minnesota Statutes, Sections 469.152 through 469.1655, as
amended (the “Act”), municipalities and redevelopment agencies are authorized to carry out the
public purposes described in the Act by providing for the issuance of revenue bonds to provide
funds to finance or refinance any properties used or useful in connection with a revenue producing
enterprise; and
WHEREAS, Minnesota Statutes, Section 471.656, as amended, authorizes a municipality
or an economic development authority to issue obligations to finance the acquisition or
improvement of property located outside of the corporate boundaries of such municipality if the
governing body of the city in which the property is located consents by resolution to the issuance
of such obligations; and
WHEREAS, Goodwill Industries, Inc., a Minnesota nonprofit corporation (the
“Borrower”), has proposed that the Woodbury Economic Development Authority (the “Woodbury
EDA”) issue revenue obligations, in one or more series, as taxable or tax-exempt obligations (the
“Notes”), in an aggregate principal amount not to exceed $7,300,000; and
WHEREAS, the Borrower has proposed that the proceeds of the Notes be applied to the
2
following purposes (collectively, the “Project”): (i) the financing of the acquisition and renovation
of an approximately 20,000 square foot facility located at 9885 Hudson Place (the “Woodbury
Facility”) in the City of Woodbury, Minnesota, to be used and operated by the Borrower as a retail
store for the purpose of funding employment training and education programs; (ii) the payment
and discharge of certain outstanding obligations of the Borrower, thereby refinancing an
approximately 26,000 square foot facility located at 7320 153rd Street W. in the City, owned, used
and operated by the Borrower as a retail store for the purpose of funding employment training and
education programs; (iii) the funding of required reserves; (iv) the payment of a portion of the
interest on the Notes; and (v) the payment of costs of issuance of the Notes; and
WHEREAS, the Woodbury Facility is legally owned by GW Restaurant Holdings, LLC, a
Minnesota limited liability company, the sole member of which is the Borrower, and will be leased
to and operated by the Borrower; and
WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended (the
“Code”), and regulations promulgated thereunder require that the City Council, as the “applicable
elected representative” of the City, the geographic jurisdiction of which contains the site of the
portion of the Project to be refinanced by the Notes, approve the Notes after a public hearing
following reasonable public notice, in the form and manner required by Section 147(f) of the Code
and applicable regulations, including by publication in a newspaper of general circulation available
to residents of the City at least seven (7) days prior to the public hearing date; and
WHEREAS, a notice of public hearing was published at least seven (7) days before the
regularly scheduled meeting of the City Council on the date hereof in a newspaper of general
circulation available to residents of the City, with respect to the required public hearing under
Section 147(f) of the Code; and
WHEREAS, on the date hereof, the City Council conducted a public hearing at which a
reasonable opportunity was provided for interested individuals to express their views, both orally
and in writing, on providing consent to and host approval for the issuance of the Notes by the
Woodbury EDA pursuant to Minnesota Statutes, Section 471.656 and the requirements of Section
147(f) of the Code and the regulations promulgated thereunder.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley,
Dakota County, Minnesota, as follows:
Section 1. The above recitals are true and correct.
Section 2. The City Council finds that it is in the best interest of the City to approve
the issuance of the Notes by the Woodbury EDA to finance and refinance the Project and hereby
consents to and provides host approval for the issuance of the Notes by the Woodbury EDA in an
aggregate principal amount not to exceed $7,300,000.
Section 3. The Mayor and City Clerk and other officers, employees, and agents of the
City are hereby authorized and directed to prepare and furnish to bond counsel for the Woodbury
EDA and the original purchaser of the Notes certified copies of all proceedings and records of the
City relating to the approval of the issuance of the Notes, including a certification of this resolution.
3
Section 4. The Mayor and the City Clerk are hereby authorized and directed to execute
and deliver any documents deemed necessary to fulfill the intentions of this resolution.
Section 5. The Borrower will, upon demand, reimburse the City for costs paid or
incurred by the City in connection with this resolution.
Section 6. This resolution shall be in full force and effect from and after its passage.
[Remainder of Page Intentionally Left Blank]
4
ADOPTED this 22nd day of August, 2019.
Mary Hamann-Roland, Mayor
ATTEST:
Pamela J. Gackstetter, City Clerk
Said motion was duly seconded by Member ___________, and upon vote being taken
thereon, the following voted in favor thereof:
and the following voted against the same:
Whereupon said resolution was declared duly adopted.
CERTIFICATE
I, Pamela Gackstetter, Apple Valley City Clerk, hereby certify that the forgoing is a true
and correct copy of a resolution adopted by the City Council on March 14, 2019, the original of
which is in my possession, dated this _____day of ______________________, 20__ .
____________________________________
Pamela J. Gackstetter, City Clerk
I T E M: 5.D.
C O UNC I L ME E T I NG D AT E:August 22, 2019
S E C T I O N:Regular A genda
Description:
A pprove Change Order No. 4 to A greement with Mueller S ystems, L L C, for P roject 2016-101,
Water Meter Replacement
S taff Contact:
Ron Hedberg, Finance Director
Department / Division:
Finance Department
AC T I O N RE Q UE S T E D:
Approve Change O rder No. 4 to the agreement with Mueller Systems, LLC , for Project
2016-101, Water Meter Replacement for the additional amount of $70,875.
S UM M ARY:
T his change order provides for the implementation of a customer portal offered by
WaterSmart through Mueller Systems, LLC , as part of the water meter replacement program.
T he customer portal will provide our customers with the information to manage their water
use and receive alerts on unusual patterns.
T he C ity is currently in the process of replacing all customer water meters and also the
installation of an A dvanced Metering Infrastructure (A MI) to obtain meter readings remotely
on a daily basis. T he installed meters report consumption data to the Mueller meter data
management system. Staff reviewed four different customer portal solutions and are
recommending the WaterSmart system because of the enhanced features that it offers to our
customers and our own staff. T he main improvement in the customer experience is the ability
for customers to set alert thresholds unique to their own property. By obtaining the
WaterSmart portal through Mueller Systems we can avoid a $10,000 annual fee that would
have been charged for the interface into the Mueller System databases.
T here are a number of benefits of an A MI system including on demand meter readings and
having daily meter readings including hourly consumption history. T his change order adds the
WaterSmart C ustomer Portal whereby customers can view their consumption history data and
sign up for various alerts. T he customer portal has alerts that our customers can choose to
enroll in, including leak detection (continuous use) at various thresholds that the customer can
set for their own accounts, rather than relying on a global threshold that is the same for all
customers. Under our current quarterly billing system, our customers are not aware of
unusual use until they receive their bill, which could be up to 90 days after the leak has
occurred. T he WaterSmart portal will provide customers the ability to be notified if there is
continuous use for over 3 days or immediately if there is an large leak (i.e., use that exceeds
twice their typical use).
Benefits to customers:
Easy access to information
Register for alerts
High use, leak detection
Empowers them to better manage and adjust water and energy usage
Helps them target energy goals and budget within their means
Personalizes their information
Usage comparisons to similar properties
Benefits to City:
Minimizes routine customer calls
Reduces energy and water waste
Improves billing and usage relationship
Enhances customer satisfaction
Offers an effective tool during conservation initiatives
Attached is some additional marketing material from WaterSmart that highlights the features
available in their system.
B AC K G RO UND:
On August 24, 2017, the C ity C ouncil approved an agreement with Mueller Systems, LLC,
for the water meter replacement project to include A MI (Advanced Metering Infrastructure).
On J uly 26, 2018, the C ity Council approved change Order No. 1 to address meter type
changes for the additional amount of $116,835.90.
On May 23, 2019, the C ity C ouncil approved change O rder No. 2 to address non-
compliance requests for the additional amount of $116,835.90.
On J uly 11, 2019, the C ity C ouncil approved change Order No. 3 to extend the project
completion date, with no addition to cost.
B UD G E T I M PAC T:
T he 2019 Adopted Budget included $45,000 for implementation and the first year of
licensing. It is proposed that the maximum potential amounts ($70,875) less the $45,000
budgeted, or $25,875, be applied to the overall project contingency included in the original
project costs.
T he meter replacement project is included in the Public Works C IP and Water Fund Utility
operating Budget.
P roject Cost 2016-101 5310.6735 Mueller Systems, L L C Bid P roposal
Project C ost:
Mueller Systems, LLC Bid Proposal $4,268,854.00
Consultant Services (not to exceed) 150,000.00
Contingency 415,000.00
Total Project C ost $ 4,843,854.00
Project C ontingency:
Contingency $ 415,000.00
Change Order No. 1 (116,835.90)
Change Order No. 2 ( 5,883.00)
Change Order No. 3 -0-
Change Order No. 4 (25,875.00)
Remaining C ontingency 276,406.10
AT TAC HM E NT S :
Background Material
Change Order Document(s)
Presentation
ALERTS AND NOTIFICATIONS
Send leak alerts and customer-
defined high use notifications
WAYS TO SAVE
Offer personalized, step-by-step
water actions
ADDITIONAL USER PERMISSIONS
Primary account holders can enable
access for additional users
WaterSmart empowers water utility customers to better understand
and manage their water use and bills with a state-of-the-art digital
experience that increases customer satisfaction, lowers cost of
service, and builds support for long-term system improvements.
Give Your Customers More
M O R E >
Our results 50% OF PORTAL USERS WITH LEAKS COMPLETE SELF-SERVICE RESOLUTION
!
!
LEAKS DETECTED
What Customers Get
WATER USE INFORMATION
Display hourly use1, share of indoor
and outdoor water use, and how it
compares to similar households
BILLING
Explain water bills and make
it easy to pay
MULTI-CHANNEL
COMMUNICATIONS
Provide customer-defined
communications choices
(text, email, voice)
PAY BILL
$162.54
1 In utilities with smart meter infrastructure
ADD USER
Our results 50% OF PORTAL USERS WITH LEAKS COMPLETE SELF-SERVICE RESOLUTION
SUCCESS STORIES
With 3 million meters under management from 50 utility partners, here’s what
some of their customers have to say
LEAK ALERTS
“ I discovered a ... pinhole leak that must have been leaking for a few weeks. My
whole underhouse crawl space had up to a foot of water. This discovery was a
result of your email showing our massive water usage. Thank you.”
Customer, Irvine Ranch Water District
WATER USE INFORMATION
“ I love the new real time water usage information. It has enough detail to allow
me to carefully analyze my water usage ... It motivates changes in behavior. I’ve
told all of my friends about it.”
Customer, Park City
EASE OF USE
“ Tremendous program. Easy to navigate and truly informative. Information
provided makes goal setting a snap. Many thanks”
Customer, Rincon Del Diablo Municipal Water District
SELECT UTILITY PARTNERS
East Bay Municipal Utility District (EBMUD)
Fort Collins, CO
Irvine Ranch Water District, CA
Los Angeles Department of Water & Power
Medford, MA
Park City, UT
San Antonio Water System
San Jose Water Company
Scottsdale, AZ
Sharon, MA
Village of Glenview, IL
West Palm Beach, FL
AFFILIATIONS
B Corporation
American Water Works
Association
Association of
California Water Agencies
Colorado Water Wise
National Association of
Water Companies
Smart Approved WaterMark
Take Care of Texas
Texas Water Foundation
AWARDS
2016 World Economic Forum
Technology Pioneer
2016 GovTech 100
2015 B Corp Best for
the Environment
2015 EBJ Business
Achievement Award
Artemis 2012 Top 50 Water Tech
Global CleanTech 100
2013 SXSW CleanWeb Eco
AlwaysOn 2012 Going Green:
Silicon Valley Global 200
Owner: City of Apple Valley, 7100 147th St. W., Apple Valley, MN 55124 Date August 13, 2019
Contractor: Mueller Systems, LLC, 1200 Abernathy Road, NE Suite 1200, Atlanta, GA 30328 Contact: Keith Adkins 218.866.0637
Bond Company: RLI Insurance Company
Bond No:
CMS0325485
Description of Work
Estimated
Contract Unit Total
No. Item Unit Quantity Price Amount
MS-T-WS-IMP-20K
One time setup fee for WaterSmart
Consumer Portal 1 $7,500.00 $7,500.00
MSW-S-PH-WS-20K Yearly Consumer Portal fee (5 year term)16000 $2.00 $32,000.00
MSW-S-PH-WS-SINGLE
Single Sign on (for Bill payment in Invoice
Cloud) yearly fee 1 $5,500.00 $5,500.00
MSW-T-WS-IMP-TRAIN Onsite Training per day 1 $3,600.00 $3,600.00
Subtotal Before Optional Items $48,600.00
MSW-S-PH-WS-ALERT
OPTIONAL- WaterSmart Customer Print
Leak alerts
Blocks of
1,500 9 $2,475.00 $22,275.00
TOTAL CHANGE ORDER NO. 1 $70,875.00
Hardware Changes: None
Software Additions: WaterSmart Software described in this change order and Statement of Work attached.
Attchments:
∙ Software As a Service Provisions
∙ Statement of Work between Mueller and WaterSmart
City of Apple Valley (OWNER) desires to purchase additional software from Mueller Systems, LLC (CONTRACTOR). The
additional software , deliverables and related are described herein. WaterSmart customer print leak alerts subject to 3% increase
per year. Other annual costs and implementation costs are fixed for the 5 year term.
CHANGE ORDER NO. 4
Water Meter Replacement Program
PROJECT NO. 2016-101
Implementation and use of WaterSmart customer portal
City of
Copy of 2016-101 CO4 Water Meter Replacement- 8-13-19
Approved by Contractor: Approved by Owner:
MUELLER SYSTEMS, LLC CITY OF APPLE VALLEY
Mary Hamann-Roland, Mayor
Date Date
Approved By Public Works
CITY OF APPLE VALLEY Attest: Pamela J. Gackstetter, City Clerk
Date
Date
cc: Contractor
Bonding Company
Copy of 2016-101 CO4 Water Meter Replacement- 8-13-19
Software-as-a-Service (SaaS) Provisions
July 30, 2019
City of Apple Valley
6442 140th St W Apple Valley, MN 55124
Attn: Mary Hamann-Roland
Dear Mary:
I am delighted to confirm certain services WaterSmart Software, Inc. (“WaterSmart” or
“WATERSMART”) will provide under a contract between the City of Apple Valley, Minnesota (“Utility”)
and Mueller, Inc. (“Contractor”) during a performance period beginning on the execution date (the
“Contract”).
WaterSmart will provide services (“Services” or “WaterSmart Services”) under a Launch Plan
(“WaterSmart Launch Plan”), which is attached as Exhibit B. WaterSmart will be compensated by
Contractor and not Utility. In the very unlikely event that WaterSmart does not receive payments due or
payments are significantly delayed, WaterSmart reserves the right to terminate or suspend Services to
Utility.
Utility’s Contract and primary legal relationship are with the Contractor, which has separately
contracted with WaterSmart to re-sell WaterSmart Services to utilities. WaterSmart’s Services are subject to
its software-as-a-service provisions (“SaaS Provisions”), which are attached and incorporated herein as
Exhibit A. The SaaS Provisions include terms essential to WaterSmart’s business model. The SaaS
Provisions are not negotiable, except that WaterSmart may elect to consider on a case-by-case basis minor
edits a utility deems essential.
By signing below on behalf of the City of Apple Valley, Minnesota, Utility acknowledges the above and
agrees that WaterSmart’s Services will be provided based on the WaterSmart Launch Plan, and Utility will
be bound by the SaaS Provisions with respect to WaterSmart. Collectively, the WaterSmart Launch Plan,
SaaS Provisions, and this confirmation letter are referred to as the “WaterSmart Terms”. Utility further
agrees that the WaterSmart Terms will prevail over any other conflicting terms or documents regarding the
WaterSmart Services.
Please return this letter to me countersigned no later than August 30, 2019. We very much look forward to
working with the City of Apple Valley, Minnesota.
Sincerely,
Erik Andersen
Head of Sales
Approved by Owner: The City of Apple Valley, Minnesota
Mary Hamann-Roland, Mayor
Date
Attest: Pamela J. Gackstetter, City Clerk
Date
EXHIBIT A: SOFTWARE-AS-A-SERVICE PROVISIONS
BACKGROUND: WATERSMART’s customer engagement and data analytics services are to be provided
primarily by utilization of WATERSMART’s proprietary software hosted on WATERSMART’s computer
systems and accessed by authorized users over the Internet. This is a shared cost software utilization
model which enables customers to achieve substantial cost savings versus commissioning custom
development of software or licensing software for installation and maintenance on customers’ computer
systems. Companies like WATERSMART are commonly referred to as “SaaS” or “software-as-a-service”
providers. Certain supplemental provisions which are customary within the SaaS sector and essential to
enabling WATERSMART’s SaaS service model and providing substantial cost savings for Utility, are set
forth below and incorporated by reference in the Agreement.
A. WATERSMART’s reservation of intellectual property rights
WATERSMART has created, acquired or otherwise currently has rights in, and may, in connection with the performance of this Agreement or otherwise develop, create, employ, provide, modify, acquire or otherwise obtain rights in various inventions, concepts, ideas, methods,
methodologies, procedures, processes, know-how, techniques, models, templates, software,
applications, documentation, user interfaces, screen and print designs, source code, object code,
databases, algorithms, development framework repositories, system designs, processing techniques,
tools, utilities, routines and other property or materials, including without limitation any and all subject
matter protected or which may be protected under patent, copyright, mask work, trademark, trade
secret, or other laws relating to intellectual property, whether existing now or in the future, whether
statutory or common law, in any jurisdiction in the world (“WATERSMART IP”).
Subject to the foregoing, authorized employees and customers of Utility may during the term of
the Agreement access and use the WATERSMART SaaS services, print and electronic Water Reports,
Customer Portal, Utility Dashboard, and other deliverables provided to Utility by WATERSMART, and
applicable bill presentment and payment services, each as so specified by the Scope of Work, for
purposes of Utility’s customer engagement program, customer billing, and for Utility’s internal purposes,
so long as Utility is current with respect to its financial and other obligations under the Agreement. Such
authorization is limited to Utility’s service territory and is non-exclusive, non-transferable, and non-
sublicenseable. If Utility enters into an agreement with a third-party contractor of WaterSmart related to
bill payment services, the intellectual property provisions of such agreement shall apply with respect to
intellectual property owned or controlled by such third-party. Any rights not expressly granted herein are
reserved by WATERSMART and its licensors.
B. Utility’s cooperation in providing necessary inputs Deliverables to be provided by WATERSMART via its proprietary software require certain data
from Utility. Utility shall provide WATERSMART with those data, records, reports, approvals and other inputs identified for Utility to provide in Exhibit B or otherwise requested by WATERSMART. Utility shall ensure that such inputs are accurate and within Utility’s legal rights to share with WATERSMART subject
to the confidentiality and other applicable provisions of the Agreement. Time is of the essence, and Utility
shall provide its inputs within the timeframes specified for Utility by Exhibit B. If bill payment services are
included in the Scope of Work, Utility shall cooperate with WATERSMART and its applicable
third-party partner(s) in timely providing the data, records, reports, approvals and other inputs requested
for such services. WATERSMART shall not be responsible for delays outside WATERSMART’s control,
and deadlines for WATERSMART’s performance shall be adjusted, if necessary, to accommodate delays
by Utility.
C. Confidentiality and WATERSMART’s use of aggregated data
All data, documents and other information received or accessed by one party (“Receiver”) from the other party or its end users (collectively, “Discloser”) for performance of this Agreement, including without limitation personally identifiable information and financial information, are deemed confidential.
Such information shall not be used or disclosed by the Receiver without the prior written consent of the
Discloser or owner (which may include without limitation consent by end users to share any information
with additional users they authorize), except to the Receiver’s employees and contractors on a need-to-
know basis for performance of this Agreement with appropriate confidentiality protections. For this
purpose, protected confidential information shall not include (i) information that, at the time of disclosure,
is publicly available or generally known or available to third parties, or information that later becomes
publicly available or generally known or available to third parties through no act or omission by the
Receiver; (ii) information that the Receiver can demonstrate was in its possession prior to receipt from
the Discloser; (iii) information received by the Receiver from a third-party who, to the Receiver’s
knowledge and reasonable belief, did not acquire such information on a confidential basis from the
Discloser; (iv) information the Receiver can demonstrate was independently developed by it or a third
party; or (v) information that the Receiver is legally required to disclose under Minnesota Data Practices Act or compelled by a court to disclose.
The foregoing confidentiality obligations are subject to the following clarification of the parties’ rights and obligations with respect to aggregated and anonymous data. Utility hereby gives its permission to WATERSMART to use and disclose on an anonymous and/or aggregated basis
(excluding any personally identifiable information) any data pertaining to Utility end customers and their
water consumption, including without limitation derivative data and data combined with the data of other
utilities, for purposes of project evaluation and any research or product development., This Section C
shall survive any termination or expiration of the Agreement.
D. Software corrections and third-party acts; limitation of liability for SaaS services
In the event that WATERSMART’s services fail to meet specifications or other requirements specified by Exhibit B, Utility shall promptly notify WATERSMART and WATERSMART shall promptly correct any defect or substitute services, software, or products to achieve the functionality and benefits
originally specified. If WATERSMART promptly makes such correction or substitution, WATERSMART
shall have no further liability with respect to said defect(s), notwithstanding any other provision of the
Agreement. All warranties not expressly stated in the Agreement are disclaimed. Utility understands that
Utility’s use of WATERSMART’s services provided online may be interrupted by circumstances beyond
WATERSMART’s control involving third parties, including without limitation computer,
telecommunications, network, Internet service provider or hosting facility failures or delays involving
hardware, software, networks, or power systems not within WATERSMART’s possession or direct control,
and network intrusions or denial of service attacks (collectively, “Third-party Acts”). WATERSMART shall
not be responsible or otherwise liable for any Third-party Acts, including, without limitation, any delays,
failures, or security breaches and damages resulting from or due to any Third-party Acts, provided that
WATERSMART has exercised due care. However, in the case of any Third-party Act which will delay or
prevent WATERSMART from providing online services to Utility, WATERSMART will promptly notify Utility
and assist in mitigating any impact. Neither party will be liable to the other, under any claim relating to this
Agreement, for any indirect, incidental, exemplary, special, reliance or consequential damages, including
loss of profits or loss of data, even if advised of the possibility of these damages. Under no circumstances
or event shall WATERSMART’s total cumulative liability for losses or damages of any kind arising under
or relating to this Agreement and under any theory (contract, tort, defense and indemnity,
or otherwise), exceed (i) the fees received by WATERSMART for the services that give rise to the liability
in the twelve months preceding the accrual of such liability, or (ii) available insurance proceeds from WATERSMART’s carriers, whichever is higher. The foregoing limited remedy and limitation of liability provisions shall apply notwithstanding any conflicting provisions or any failure of essential purpose with
respect to a limited remedy or limitation of liability, and shall survive any termination or expiration of the
Agreement. Utility acknowledges that pricing for WATERSMART’s services would be substantially higher
without the aforementioned limitations.
E. Technology and services infrastructure vendors WATERSMART as a SaaS provider utilizes the
secure cloud hosting platform of a third-party industry leader in cloud computing with state-of-the art security
to host the data of all WATERSMART customers. WATERSMART utilizes a reputable third-party vendor to
perform printing and mailing services when included within the scope of WATERSMART’s work. For bill
payment services, including credit card, debit card, and ACH payments and authentication, WATERSMART
works with leading edge, reputable third-party vendors specializing in such functions. Since the referenced
cloud hosting platform, printing and mailing vendors, bill payment services providers, and certain other
vendors performing similar or related functions, are integral components of WATERSMART’s technology
and services infrastructure used across its pertinent customer base and are not specific to Utility and
services under this Agreement, Utility acknowledges that such utilization or collaboration is not
considered subcontracting of WATERSMART’s services under this Agreement.
If Utility elects to make bill payment services available to its end customers, the pertinent end
users and Utility assume all risks associated with such services, and no indemnity provisions in favor of Utility shall apply to such services unless WATERSMART commits an intentional tort, in which case liability shall be determined according to each party’s fault. In the absence of an intentional tort by WATERSMART,
Utility’s sole remedies related to bill payment services shall be from the independent third-party provider of
such services in accordance with any contract between Utility and such provider. If Utility enters into an
agreement with any third-party contractor of WATERSMART for any other services ancillary or related
to the services provided by WATERSMART during the term of this Agreement, Utility shall first seek and
exhaust all remedies from such third-party contractor prior to seeking any remedy from WATERSMART with
respect to such services.
With respect to all bill payment services, as well as any services provided by independent third-
party contractors not in contract with WATERSMART, including without limitation any such services which
at Utility’s request or direction are integrated by WATERSMART into its electronic interfaces for Utility,
WATERSMART shall not be responsible for services provided by such third parties. In furtherance of the
foregoing, Utility shall hold harmless, defend and indemnify WATERSMART and its officers, directors,
employees, contractors, representatives and volunteers from and against all claims, damages, losses and
expenses, including without limitation any statutory damages, penalties, and attorney’s fees, arising out of or relating to such third-party services, except in the event of WATERSMART’s willful misconduct.
F. Compliance With Laws WaterSmart shall comply with all federal, state and local laws, regulations,
regulatory rulings, and ordinances as may be applicable to the performance of its services under this
Agreement. Utility shall comply with all federal, state and local laws, regulations, regulatory rulings, and
ordinances related to this Agreement, and shall have sole responsibility for securing any necessary
regulatory approvals, if any, for this Agreement and/or the services hereunder.
Utility shall be responsible for obtaining from its end customers any consents and providing any
notices, if any are legally required, for the services to be provided by WaterSmart hereunder, as well as any
bill payment or other third-party services elected by Utility.
G. Extended Messaging Services If Utility elects to utilize WATERSMART’s leak alert or group messenger
services, certain supplemental legal terms shall apply. These supplemental terms (“Extended Messaging
Terms”) are set forth below and shall prevail in the event of any conflict or inconsistency. For avoidance of
doubt, the Extended Messaging Terms apply to all WATERSMART services involving automated phone
calls (conventional and mobile), pre-recorded messages, text messages, and other such bulk
communications (including emails outside of WATERSMART’s core customer engagement offerings)
(collectively, “Extended Messaging Services”).
1. Utility shall be solely responsible, and assume all risk for the content of any messages or
communications to end customers which Utility initiates or authorizes in connection with the Extended Messaging Services, as well as Utility’s selection of any vehicle (ie., conventional phone, mobile phone, text, email) for such messages or communications. WATERSMART shall have no responsibility
or liability of any kind with respect to messages or communications initiated or authorized by Utility or
its representatives. In furtherance of the foregoing, Utility shall hold harmless, defend and indemnify
WATERSMART and its officers, directors, employees, contractors, representatives and volunteers
from and against all claims, damages, losses and expenses including without limitation any statutory
damages, penalties, and attorney’s fees, arising out of or relating to the Extended Messaging Services
or any breach by Utility of the Agreement including without limitation these Extended Messaging
Terms,.. For avoidance of doubt, if the Agreement has other indemnity provisions in favor of Utility such
provisions shall not apply to the Extended Messaging Services, except in the event of an intentional tort
by WATERSMART.
2. If Utility elects to make available to its end customers Extended Messaging Services offered by
WATERSMART to alert end users of potential leaks or high water usage, the pertinent end users and
Utility assume all risks associated with such alerts, and no indemnity provisions in favor of Utility shall
apply to such risks (including without limitation any liability claims for failure to alert or inaccurate alerts),
except in the event of an intentional tort by WATERSMART.
3. With respect to Extended Messaging Services, WATERSMART’s role is limited to delivering via its
technology platform Utility’s communications through vehicles selected by Utility; accordingly, compliance with applicable laws (which may vary by state and locale) is strictly Utility’s responsibility with respect to Extended Messaging Services notwithstanding any provision to the contrary.
4. Utility is encouraged to consult legal counsel of its own with respect to this Agreement and in reference
to Federal Communications Commission Declaratory Ruling FCC 16-88 (released August 4, 2016), any
Extended Messaging Services, and compliance with applicable federal, state and local laws,
regulations and regulatory rulings, and ordinances. Utility shall not rely on WATERSMART or
WATERSMART’s representatives for legal advice or guidance concerning the content or appropriate
vehicles (ie., conventional phone, mobile phone, text, email) for communications with Utility end
customers.
In order to provide the Extended Messaging Services at efficient cost and with optimal levels of security
and reliability, WATERSMART may utilize one or more third-party communications technology and
communications services providers. Since such providers are utilized across WATERSMART’s pertinent
customer base and are not specific to Utility and service choices by Utility under the Agreement, Utility
acknowledges that such utilization is not considered subcontracting of WATERSMART’s services under
the Agreement
Under Minn. Stat. § 13.05, subd. 11, all of the data created, collected, received, stored, used, maintained,
or disseminated by _WATERSMART in performing the City’s functions under this Agreement is subject to
the requirements of the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, and
WATERSMART must comply with those requirements as if it were a government entity.
Under Minn. Stat. §§ 6.551 and 16C.05, subd. 5, WATERSMART’S books, records, documents, and
accounting procedures and practices relevant to this Agreement are subject to examination by the City
of Apple Valley, State of Minnesota Legislative Auditor, and/or State of Minnesota Auditor, as
appropriate, for a minimum of six years from the end of this Agreement.
EXHIBIT B: WATERSMART LAUNCH PLAN
WaterSmart Software is a customer engagement and analytics platform. Utility has contracted with
WaterSmart to implement a customer engagement program to serve its population.
The program is comprised of the following elements. Content and design of all materials are subject to
change over time, as WaterSmart incorporates new features:
• Utility Analytics Dashboard: Analytics, customer support tools and Program performance data
for Utility staff
• Customer Portal: Engagement, alerts and (if selected) billing and payments for account owners
• Customer Letters and Leak Alerts: Customized communications mailed or emailed to each
participant (if selected)
• Single Sign On (SSO) or Click-Through Registration: bi-directional, seamless registration to
multiple portals using a single set of credentials using the SAML 2.0 or OAUTH2 protocol or
Click-Through Registration for uni-directional sign-on from a third-party site to WaterSmart using
a URL redirect with key-based encrypted data (if selected).
WaterSmart and the Utility shall each designate a project manager for the program. All Utility decisions
shall be channeled through the Utility’s project manager. In addition, Utility shall designate a Data
contact who is responsible for providing the data indicated in the Data Specification File. Program
initialization and subscription begin with Contract Signing. The Utility should move to set up data
transfers with the quickest speed to make the most use of their subscription. Significant delay on the part
of the Utility during launch may result in less than 12 months of access to the Customer Portal and Utility
Analytics Dashboard and/or fewer than the planned number of communications to be sent during the 12
month period.
30-60-90 INITIALIZATION
WaterSmart works with Utility to launch the WaterSmart platform within 90 days from contract start. The following steps
are requirements for successful launch:
Pre Contract
Signing
0-30 Days
Orientation and
Data Transfer
31-60 Days
Data and Portal
Configuration
61-90 Days
Quality Assurance
and Launch
• WaterSmart provides Data Specification File and 30/60/90 Day Schedule,
utility reviews and agrees to provide requirements as specified and within given
timeframes
• Utility IT contact completes Data Survey
• WaterSmart conducts a 60- to 90-minute online Kickoff meeting to orient Utility staff
involved in the Program. Utility should include a representative from each functional
group that will be involved with the setup and use of the program
• WaterSmart technical team conducts Data Call with Utility IT lead to go
over Data Survey and next steps
• Utility IT sends initial Sample Files per Data Specification File
• 30 Day Check in
• WaterSmart provides feedback on Sample Files
• Utility and WaterSmart work to setup Ongoing File Transfers per Data
Specification File
• Utility PM approves content and configures general settings
• 60 Day Check In
• WaterSmart conducts Quality Assurance
• Utility Dashboard is live and fully functional
• Customer Portal is live and functional (though may not be open for registration
depending on Utility needs)
Post Launch • If applicable, embedded Payment site, SSO, PDF Bill Display, AMI data,
and other premium integrations are configured and go live (if not included in
initial 90 day launch)
• On-site or Online Training completed
• Customer Letters (if applicable) are sent and Customer Portal open for registration
• Leak Alerts and other Notifications begin
• Ongoing Support
Data Transfer and Utility Obligations: Initiative and technical know-how on the part of Utility IT staff, consultants or
existing vendors is necessary. WaterSmart works with the Utility to securely transfer a dataset on accounts, including but not
limited to Account Information, Consumption History, ongoing feeds of Current Consumption, AMI Interval Information (if
applicable), and Billing and Payments (if applicable). Should Utility provide data files in a new format which requires
WaterSmart to re-onboard new file structures or map historical identifiers (e.g., customers, accounts, premises), WaterSmart
assesses an additional one-time fee not to exceed $10,000 upon receipt of first test files from the new system.
Configuration of Customer Portal: WaterSmart works with the Utility to configure the Customer Portal with Utility logo and
contact information. Utility has the opportunity to approve or exclude any recommendations shown in the Customer Portal and
provide WaterSmart with information on available rebates and incentives. Utility should provide consolidated feedback and
final approvals to WaterSmart no more than ten (10) business days from when initial materials are provided to Utility.
Finalization of Customer Letter: If selected, WaterSmart sends a Customer Letter on behalf of the Utility, to accounts that
receive access to the Customer Portal. The Customer Letter is branded for the Utility (has utility logo and contact information)
and Utility has the ability to personalize the signature. No other customization is available. WaterSmart sends Customer
Letters by email where a valid email address is available and by print otherwise.
Training: After all initial customer data has been received and program content is finalized, WaterSmart provides Utility staff
with training and resources to understand the features and functionality of the Customer Portal and Utility Analytics Dashboard.
If selected in Program at a Glance, WaterSmart Software provides training on-site; if not selected, training is provided via
webinar. On-site training may be conducted as multiple sessions on a single day.
ONGOING SUPPORT
WaterSmart does not communicate directly with the Utility’s customers; end-user support is the
responsibility of the Utility. WaterSmart provides a number of tools to assist Utility staff looking to
understand and maximize their WaterSmart experience:
1) The WaterSmart Support Site, which is accessible by all Utility staff, includes responses to
Frequently Asked Questions as well as common troubleshooting topics, how-to videos and other
customer support oriented content.
2) The Customer Detail Page helps customer service representatives respond to
Customer inquiries by providing all relevant customer information.
3) Live Chat allows Utility staff to ask questions and receive a response within the hour. Available 7
a.m. to 6 p.m. Pacific Monday thru Friday, excluding federal holidays.
4) Quarterly Product Webinars provide the latest WaterSmart news including product releases,
case studies, and a forum to interact with other customers.
MAINTENANCE OF WEB APPLICATIONS
WaterSmart maintains commercially reasonable systems and controls designed to maximize monthly
uptime and minimize unscheduled outages of the Customer Portal and Utility Analytics Dashboard.
Excluding any down time for maintenance and/or upgrades, WaterSmart makes strong efforts to provide
Customers and Utility with access to their respective Web applications on a continuous basis.
WaterSmart provides advance notification of any planned outages and notifies Utility without
unreasonable delay if it detects or receives notice of any material problems relating to the Customer
Portal and/or the Utility Analytics Dashboard.
WaterSmart’s Web Applications include dynamic and interactive charts and tables that may not be
compatible with older Internet browsers.
The Internet browser and operating system requirements are:
• Windows XP: Chrome 38+, Firefox 32+
• Windows 7, 8, 8.1, 10: IE 11+, Chrome 38+, Firefox 32+
• Mac: Chrome 38+, Firefox 32+, Safari 10+
WaterSmart’s system requirements are subject to change in the future.
WaterSmart Consumer Portal
Scope of Work
City of Apple Valley, MN
WaterSmart Consumer Portal S OW
Section 1: Introduction and Program Elements
Introduction
WaterSmart Software (“WaterSmart”) is a customer engagement and analytics platform. City of Apple
Valley (“Utility”) has contracted with Mueller Systems, LLC to provide the WaterSmart customer
engagement platform.
The platform is comprised of the following elements. Content and design of all materials are subject to
change over time, as WaterSmart incorporates new features:
• Utility Analytics Dashboard: Analytics, customer support tools and Program performance data for
Utility staff
• Customer Portal: Engagement, alerts and (if selected) billing and payments for account owners
WaterSmart and the Utility shall each designate a project manager for the project. All Utility decisions
shall be channeled through the Utility’s project manager. In addition, Utility shall designate a Data contact
who is responsible for providing the data indicated in the Data Specification File. Program initialization
and subscription begin with Contract Signing. The Utility should move to set up data transfers with the
quickest speed to make the most use of their subscription. Significant delay on the part of the Utility
during launch may result in less than 12 months of access to the Customer Portal and Utility Analytics
Dashboard and/or fewer than the planned number of communications to be sent during the 12-month
period.
30-60-90 INITIALIZATION
WaterSmart works with Utility to launch the WaterSmart platform within 90 days from contract start. The
following steps are requirements for successful launch:
Pre Contract
Signing
• WaterSmart provides Data Specification File and 30/60/90 Day
Schedule, utility reviews and agrees to provide requirements as specified
and within given timeframes
• Utility IT contact completes Data Survey
0-30 Days
Orientation and
Data Transfer
• WaterSmart conducts a 60- to 90-minute online Kickoff meeting to
orient Utility staff involved in the Program . Utility should include a
representative from each functional group that will be involved with the
setup and use of the program
• WaterSmart technical team conducts Data Call with Utility IT lead to go
over Data Survey and next steps
• Utility IT sends initial Sample Files per Data Specification File
• 30 Day Check in
31-60 Days
Data and Portal
Configuration
• WaterSmart provides feedback on Sample Files
• Utility and WaterSmart work to setup Ongoing File Transfers per Data
Specification File
• Utility PM approves content and configures general settings
• 60 Day Check In
61-90 Days • WaterSmart conducts Quality Assurance
• Utility Dashboard is live and fully functional
WaterSmart Consumer Portal SOW
2
7/17/2019
Quality
Assurance and
Launch
• Customer Portal is live and functional (though may not be open for
registration depending on Utility needs)
Post Launch • If applicable, embedded Payment site, SSO, PDF Bill Display, AMI data,
and other premium integrations are configured and go live (if not
included in initial 90-day launch)
• On-site or Online Training completed
• Customer Letters (if applicable) are sent and Customer Portal open for
registration
• Leak Alerts and other Notifications begin
• Ongoing Support
Data Transfer and Utility Obligations: Initiative and technical know-how on the part of Utility IT staff,
consultants or existing vendors is necessary. WaterSmart works with the Utility to securely transfer a
dataset on accounts, including but not limited to Account Information, Consumption History, ongoing
feeds of Current Consumption, AMI Interval Information (if applicable), and Billing and Payments (if
applicable). Should Utility provide data files in a new format which requires WaterSmart to re-onboard
new file structures or map historical identifiers (e.g., customers, accounts, premises), WaterSmart
assesses an additional one-time fee not to exceed $10,000 upon receipt of first test files from the new
system.
Configuration of Customer Portal: WaterSmart works with the Utility to configure the Customer Portal
with Utility logo and contact information. Utility has the opportunity to approve or exclude any
recommendations shown in the Customer Portal and provide WaterSmart with information on available
rebates and incentives. Utility should provide consolidated feedback and final approvals to WaterSmart no
more than ten (10) business days from when initial materials are provided to Utility.
Finalization of Customer Letter: If selected, WaterSmart sends a Customer Letter on behalf of the
Utility, to accounts that receive access to the Customer Portal. The Customer Letter is branded for the
Utility (has utility logo and contact information) and Utility has the ability to personalize the signature. No
other customization is available. WaterSmart sends Customer Letters by email where a valid email
address is available and by print otherwise.
Training: After all initial customer data has been received and program content is finalized, WaterSmart
provides Utility staff with training and resources to understand the features and functionality of the
Customer Portal and Utility Analytics Dashboard. If selected in Program at a Glance, WaterSmart
Software provides training on-site; if not selected, training is provided via webinar. On-site training may be
conducted as multiple sessions on a single day.
Ongoing Support
WaterSmart does not communicate directly with the Utility’s customers; end-user support is the
responsibility of the Utility. WaterSmart provides a number of tools to assist Utility staff looking to
understand and maximize their WaterSmart experience:
WaterSmart Consumer Portal SOW
3
7/17/2019
1) The WaterSmart Support Site, which is accessible by all Utility staff, includes responses to
Frequently Asked Questions as well as common troubleshooting topics, how-to videos and other
customer support oriented content.
2) The Customer Detail Page helps customer service representatives respond to Customer
inquiries by providing all relevant customer information.
3) Live Chat allows Utility staff to ask questions and receive a response within the hour. Available 7
a.m. to 6 p.m. Pacific Monday thru Friday, excluding federal holidays.
4) Quarterly Product Webinars provide the latest WaterSmart news including product releases,
case studies, and a forum to interact with other customers.
Maintenance of Web Applications
WaterSmart maintains commercially reasonable systems and controls designed to maximize monthly
uptime and minimize unscheduled outages of the Customer Portal and Utility Analytics Dashboard.
Excluding any down time for maintenance and/or upgrades, WaterSmart makes strong efforts to provide
Customers and Utility with access to their respective Web applications on a continuous basis.
WaterSmart provides advance notification of any planned outages and notifies Utility without
unreasonable delay if it detects or receives notice of any material problems relating to the Customer
Portal and/or the Utility Analytics Dashboard.
WaterSmart’s Web Applications include dynamic and interactive charts and tables that may not be
compatible with older Internet browsers.
The Internet browser and operating system requirements are:
• Windows XP: Chrome 38+, Firefox 32+
• Windows 7, 8, 8.1, 10: IE 11+, Chrome 38+, Firefox 32+
• Mac: Chrome 38+, Firefox 32+, Safari 10+
WaterSmart’s system requirements are subject to change in the future.
WaterSmart Consumer Portal SOW
4
7/17/2019
WaterSmart Consumer Portal SOW
5
7/17/2019
8/22/2019
1
Water Meter Data
Customer Portal
Customer Portal
•Benefits to customers:
•Easy access to information
•Register for alerts
•High use, leak detection,
•Empowers them to better manage and adjust water and energy
usage
•Helps them target energy goals and budget within their means
•Personalizes their information
•Usage comparisons to similar properties
8/22/2019
2
Customer Portal
•Benefits to City:
•Minimizes routine customer calls
•Reduces energy and water waste
•Improves billing and usage relationship
•Enhances customer satisfaction
•Offers an effective tool during conservation initiatives
Configurable home page
8/22/2019
3
Monitor hourly use and leaks
Find and fix common leaks
8/22/2019
4
View bills and history (links to Invoice Cloud)
Save water and money
8/22/2019
5
Customize multi-channel alerts
Notify customers of leaks
8/22/2019
6
Empower customers to
self-resolve leaks
Show customers how they compare
8/22/2019
7
Engage customers with personalized
profiles
Make it easier to pay (links to Invoice Cloud)
8/22/2019
8
Empower customers to save
Give customers control with self-
defined alerts
8/22/2019
9
Notify customers of forecasted high
bills
AMI System Alerts- Continuous Use
Solved
8/22/2019
10
AMI System Alerts- Continuous Use Solved
Benefit of Customer Portal
•Alerts / Info placed into hands of customers
•tailored to their preferences
•Watch for rollout in 90 Days
8/22/2019
11
Action to Provide for WaterSmart
•Approve Change Order No. 4 to Agreement with
Mueller Systems, LLC, for Project 2016‐101, Water
Meter Replacement
8/23/2019
1
SPECIAL
50th ANNIVERSARY
COMMUNITY EVENT
KELLEY PARK
SATURDAY, AUGUST 24
5:00 P.M.
Generous
Donation of the
Rotary Club of
Apple Valley
in Kelley Park
8/23/2019
2
Generous
Donation of the
Rotary Club of
Apple Valley
in Kelley Park
https://youtu.be/7WKYy03CMdU
50th Anniversary Community Photo
By Chris Ellickson
8/23/2019
3
Think Mutual Bank, Bogart’s and
Raising Canes Presents:
Music in Kelley Park
2019 Concert Series
Bonus Concert
6:00 p.m.
Encore Performance
Michael Monroe
8/23/2019
4
FREE CONCERT!
All Ages Welcome
Food and
Beverages
Available
Pharaoh’s Gyros
Nellie’s Wood Fired Pizza
Las Tortillas
FREE Prize
Drawings
Make Plans to Attend!
Saturday, August 24
5:00 p.m. Gathering
5:30 p.m. Dedication
6:00 p.m. Free Concert
I T E M: 7.
C O UNC I L ME E T I NG D AT E:August 22, 2019
S E C T I O N:Calendar of Upcoming Events
Description:
A pprove Calendar of Upcoming E vents
S taff Contact:
S tephanie Marschall, Deputy City Clerk
Department / Division:
City Clerk’s Office
AC T I O N RE Q UE S T E D:
Approve the calendar of upcoming events as listed in the summary below, and noting each
event listed is hereby deemed a Special Meeting of the C ity Council.
S UM M ARY:
Day/Date Time L ocation E v ent
Wed./Aug. 21 7:00 p.m.Municipal C enter Planning Commission Meeting
C A N C ELLED
T hur./Aug.
22 4:30-6:30 p.m.Rascal’s Bar &
Grill C hamber Business After Hours
T hur./Aug.
22 5:30 p.m.Municipal C enter Special Informal C ity Council
Meeting
T hur./Aug.
22 7:00 p.m.Municipal C enter Regular City C ouncil Meeting
Sat./Aug. 24 5:00 p.m.Kelley Park Rotary C lub C lock Dedication
Sat./Aug. 24 6:00-8:30 p.m.Kelley Park
Apple Valley Arts Foundation
Music in Kelley Park C oncert
Series
Tue./Aug. 27 6:00 p.m.Municipal C enter Urban Affairs Advisory
C ommittee Meeting
Wed./Aug. 28 9:00 a.m.Municipal C enter Firefighters Relief Association
Meeting
Mon./Sep. 2 C ity Offices Closed Labor Day
Wed./Sep. 4 7:00 p.m.Municipal C enter Planning Commission Meeting
T hur./Sep. 5 10:00 a.m.Valleywood C hamber Golf Event
T hur./Sep. 5 6:00 p.m.Municipal C enter Informal Parks & Recreation
Advisory Committee Meeting
T hur./Sep. 5 7:00 p.m.Municipal C enter Regular Parks & Recreation
Advisory Committee Meeting
Mon./Sep. 9 7:00 p.m.Municipal C enter Telecommunications Advisory
C ommittee Meeting
Wed./Sep. 11 7:00 p.m.Municipal C enter Traffic Safety Advisory
C ommittee Meeting
T hur./Sep. 12 5:30 p.m.Municipal C enter Informal C ity Council Meeting
T hur./Sep. 12 7:00 p.m.Municipal C enter Regular City C ouncil Meeting
Sat./Sep. 14 10:00 a.m.Kelley Park Le Tour de Apple Valley
C ommunity Bike Ride
Tue./Sep. 17 11:00 a.m.Foliage Medical
Building Ribbon C utting Ceremony
Wed./Sep. 18 7:00 p.m.Municipal C enter Planning Commission Meeting
T hur./Sep. 19 4:30-6:30 p.m.Dog Day Getaway C hamber Business After Hours
Tue./Sep. 24 6:00 p.m.Municipal C enter Urban Affairs Advisory
C ommittee Meeting
Wed./Sep. 25 9:00 a.m.Municipal C enter Firefighters Relief Association
Meeting
T hur./Sep. 26 6:00 p.m.Municipal C enter ED A Meeting
T hur./Sep. 26 7:00 p.m.Municipal C enter Regular City C ouncil Meeting
B AC K G RO UND:
Each event is hereby deemed a Special Meeting of the C ity Council, the purpose being
informational or social gathering. Only events marked with an asterisk (*) will any action of
the Council take place.
B UD G E T I M PAC T:
N/A