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03/26/2020 Meeting
:• 00 00000 Meeting Location: Municipal Center Apple 7100 147th Street West Valley Apple Valley, Minnesota 55124 March 26, 2020 CITY COUNCIL REGULAR MEETING TENTATIVE AGENDA 7:00 PM 1. Call to Order and Pledge 2. Approve Agenda 3. Audience - 10 Minutes Total Time Limit - For Items NOT on this Agenda 4. Approve Consent Agenda Items Consent Agenda Items are considered routine and will be enacted with a single motion, without discussion, unless a councilmember or citizen requests to have any item separately considered. It will then be moved to the regular agenda for consideration. A. Approve Minutes of March 12, 2020, Regular Meeting B. Approve Minutes of March 17, 2020, Special Emergency Meeting C. Adopt Resolution Accepting Donation of Money from Russell Family for Use by Lebanon Cemetery D. Adopt Resolution Restricting Parking along Portion of Germane Avenue E. Approve Release of Financial Guarantee F. Approve Wetland Conservation Act (WCA) Utility Exemption for Project 2020-101, 2020 Street and Utility Improvement Project G. Award Agreements Under 2020 South Metro Cities Joint Powers Agreement for Project 2020-123, Street Maintenance JPA H. Adopt Resolution Awarding Agreement for Project 2020-101, 2020 Street and Utility Improvements I. Adopt Resolution Awarding Agreement for Project 2019-108, County Road 42 and Johnny Cake Ridge Road Intersection Improvements J. Approve Minnesota Cooperative Purchasing Venture Member Addendum with U.S. Bank K. Approve Agreement with Cold Spring Granite Company to Furnish and Install One Columbarium L. Approve Change Order No. 6 to Agreement with Fendler Patterson Construction, Inc., for City Hall - Lower Level Buildout M. Approve Personnel Report N. Approve Claims and Bills 5. Regular Agenda Items A. COVID-19 Pandemic Response Update 6. Staff and Council Communications 7. Approve Calendar of Upcoming Events 8. Adjourn NOTICE: Meeting procedures and access information due to Pandemic Emergency Orders are posted on the website. Regular meetings are broadcast, live, on Charter Communications Cable Channel 180 and on the City's website at www cityofapplevalley.org 00* 0000 00*00 ITEM: 4.A. Apple COUNCIL MEETING DATE: March 26, 2020 Valley SECTION: Consent Agenda Description: Approve Minutes of March 12, 2020, Regular Meeting Staff Contact: Department/ Division: Pamela J. Gackstetter, City Clerk City Clerk's Office ACTION REQUESTED: Approve the minutes of the regular meeting of March 12, 2020. SUMMARY: The minutes from the last regular City Council meeting are attached for your review and approval. BACKGROUND: State statute requires the creation and preservation of meeting minutes which document the official actions and proceedings of public governing bodies. BUDGET IMPACT: N/A ATTACHMENTS: Minutes CITY OF APPLE VALLEY Dakota County, Minnesota March 12, 2020 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held March 12, 2020, at 7:00 o'clock p.m., at Apple Valley Municipal Center. PRESENT: Mayor Hamann-Roland; Councilmembers Bergman, Goodwin, Grendahl, and Hooppaw. ABSENT: None. City staff members present were: City Administrator Lawell, City Clerk Gackstetter, City Attorney Dougherty, City Engineer Anderson, Water Resources Specialist Berger, Parks and Recreation Director Bernstein, Planner Bodmer, Police Captain Dahlstrom, Police Captain Francis, Assistant City Administrator Grawe, Human Resources Manager Haas, Finance Director Hedberg, Community Development Director Nordquist, Police Chief Rechtzigel, Fire Chief Russell, Public Works Director Saam, Natural Resources Coordinator Schaum, and Planner/Econ. Dev. Specialist Sharpe. Mayor Hamann-Roland called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance to the flag. APPROVAL OF AGENDA MOTION: of Grendahl, seconded by Goodwin, approving the agenda for tonight's meeting, as presented. Ayes - 5 -Nays - 0. AUDIENCE Mayor Hamann-Roland asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. No one requested to speak. CONSENT AGENDA Mayor Hamann-Roland asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Goodwin, seconded by Hooppaw, approving all items on the consent agenda with no exceptions. Ayes - 5 -Nays - 0. CONSENT AGENDA ITEMS MOTION: of Goodwin, seconded by Hooppaw, approving the minutes of the regular meeting of February 27, 2020, as written. Ayes - 4 -Nays - 0 - Abstain - 1 (Bergman). MOTION: of Goodwin, seconded by Hooppaw, approving issuance of a lawful gambling exempt permit, by the State Gambling Control Board, to Minnesota Section CITY OF APPLE VALLEY Dakota County, Minnesota March 12, 2020 Page 2 American Water Works Association, for use on April 17, 2020, at the Bogart's Entertainment Center, 14917 Garrett Avenue, and waiving any waiting period for State approval. Ayes - 5 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, receiving the Parks and Recreation Department's 2019 annual report. Ayes - 5 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, receiving the Parks and Recreation Advisory Committee's 2019 annual report. Ayes - 5 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, approving continuation of the Commission/ Committee Recognition Program, allowing each non-staff member of the Cemetery Advisory Committee, Parks and Recreation Advisory Committee, Planning Commission, Telecommunications Advisory Committee, Traffic Safety Advisory Committee, and Urban Affairs Advisory Committee to receive up to $720.00 of parks and recreation services, for 2020, as described in the Park and Recreation Director's memo. Ayes - 5 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, declaring Fire Department apparatus 4987 and 4993 as surplus and authorizing disposal of surplus City equipment by public sale at an auction with Lust Auction Services, LLC, as described in the Fire Chief's memo. Ayes - 5 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, adopting Resolution No. 2020-29 approving the Land Surveyor's Certificate of Final Plat Correction for Palomino Highlands. Ayes - 5 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, adopting Resolution No. 2020-30 declaring adequacy of petition and ordering preparation of feasibility report for Project 2019- 139, Mixed Business Campus Public Improvements. Ayes - 5 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, adopting Resolution No. 2020-31 approving plans and specifications for Project 2020-103, 2020 Micro Surfacing, and authorizing advertising for receipt of bids, at 10:00 a.m., on April 7, 2020, via a posting on the City's website and Quest Construction Data Network. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, adopting Resolution No. 2020-32 approving plans and specifications for Project 2019-113, Longridge Reservoir Rehabilitation, and authorizing advertising for receipt of bids, at 11:00 a.m., on April 7, 2020, via a posting on the City's website and Quest Construction Data Network. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, approving purchase of a traffic signal controller cabinet and controller unit in connection with Project 2019-108, County CITY OF APPLE VALLEY Dakota County, Minnesota March 12, 2020 Page 3 Road 42 and Johnny Cake Ridge Road Intersection Improvements, in the amount of $33,400.90, as described in the City Engineer's memo. Ayes - 5 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, approving purchase of traffic signal system materials and electrical equipment in connection with Project 2019-108, County Road 42 and Johnny Cake Ridge Road Intersection Improvements, in the amount of $90,552.00, as described in the City Engineer's memo. Ayes - 5 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, approving the agreement with Ron Kassa Construction, Inc., for Project 2020-121-2020 Concrete Removal & Replacement Services, in the amount of$45,430.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, approving Change Order No. 1 to the agreement with Hawkins, Inc., for Project 2019-126, 2019-2020 Outdoor Pool Water Management, resulting in no change to the contract amount. Ayes - 5 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, approving Change Order No. 2 to the agreement with Ryan Contracting Company, for Project 2019-109, 147th Street and Johnny Cake Ridge Road Intersection Improvements, in the amount of an additional $14,609.60. Ayes - 5 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, approving Change Order No. 5 to the agreement with Fendler Patterson Construction, Inc., for City Hall -Lower Level Buildout, in the amount of an additional $3,748.84. Ayes - 5 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, approving the personnel actions as listed in the Personnel Report dated March 12, 2020. Ayes - 5 -Nays - 0. MOTION: of Goodwin, seconded by Hooppaw, to pay the claims and bills, check registers dated February 19, 2020, in the amount of$1,726,064.89, and February 27, 2020, in the amount of$1,238,113.27. Ayes - 5 -Nays - 0. END OF CONSENT AGENDA FIRE FIGHTERS OATHS OF OFFICE Fire Chief Russell introduced the eight Firefighters from the Class of 2018. The City Clerk administered the oath of office to Firefighters Christopher Bedor, Anh Nguyet Bostel, Joseph DeMarco, Douglas Einck, Shane Korn, Ryan Ring, Paul Robinson, and Adam Vanderbeek. Individuals selected by each Firefighter then pinned their badge. The Council congratulated the Firefighters and welcomed them to the Fire Department. Mayor Hamann-Roland called a recess at 7:10 p.m. CITY OF APPLE VALLEY Dakota County, Minnesota March 12, 2020 Page 4 Mayor Hamann-Roland resumed the meeting at 7:12 p.m. UPONOR MINNESOTA INVESTMENT FUND (MIF) GRANT EXTENSION Mr. Sharpe introduced this item and provided a brief history on the Minnesota Investment Fund (MIF) Grant received by Uponor, Inc., in 2017. Under the grant, Uponor is required to create 66 new jobs. A total of 44 positions have been filled. Uponor is seeking a one-year extension on the requirements of the MIF Grant to allow for additional growth. Discussion followed. Mayor Hamann-Roland called the public hearing to order at 7:21 p.m. to consider Amendment#1 to the Minnesota Investment Fund (MIF) Grant Agreement for Uponor, Inc. The Mayor asked for questions or comments from the Council and the audience. Mr. Alec Nord, Manager of Operations and Facilities for Uponor, said they have a variety of jobs which require a variety of skill sets. Councilmember Grendahl asked if Uponor provided on-the-job training or if applicants needed to have the skill set prior to applying. Mr. Nord said new employees receive on-site training. The Mayor asked if there were addition questions or comments. There were none and the hearing was declared closed at 7:24 p.m. MOTION: of Hooppaw, seconded by Grendahl, approving Amendment#1 for Minnesota Investment Fund (MIF) Grant Agreement CDAP-17-0006-H-FY17 with the Department of Employment and Economic Development(DEED)for Uponor, Inc., and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. APPLE VALLEY COMMERCE CENTER Ms. Bodmer reviewed the request by Scannell Properties #281, LLC, and Menard, Inc., for rezoning, preliminary plat approval, and site plan/building permit approval for a 117,000 sq. ft. flex industrial office-warehouse building on the southwest corner of Johnny Cake Ridge Road and 147th Street W. On February 19, 2020, the Planning Commission voted unanimously to recommend approval of the development with conditions. Councilmember Bergman expressed concern that the techny arborvitae will die as a result of the salt spray. Discussion followed. CITY OF APPLE VALLEY Dakota County, Minnesota March 12, 2020 Page 5 Ms. Bodmer continued with her presentation. Discussion continued. MOTION: of Grendahl, seconded by Bergman, passing Ordinance No. 1072 rezoning Lot 1, Block 1, Apple Valley Commerce Addition (as preliminary platted), to "PD- 1053/Zone 2" (Planned Development), rezoning Lot 2, Block 1, Apple Valley Commerce Addition (as preliminary platted), to "1-2" (General Industrial), and rezoning Outlot A, Apple Valley Commerce Addition (as preliminary platted), to "PD-1053/Zone 2" (Planned Development), as recommended by the Planning Commission. Ayes - 5 -Nays - 0. MOTION: of Hooppaw, seconded by Bergman, adopting Resolution No. 2020-33 approving the preliminary plat of Apple Valley Commerce Center, with conditions as recommended by the Planning Commission. Ayes - 5 -Nays - 0. MOTION: of Goodwin, seconded by Grendahl, adopting Resolution No. 2020-34 approving the site plan and authorizing issuance of a building permit for a 117,000 sq. ft. flex industrial office-warehouse building on Lot 2, Block 1, Apple Valley Commerce Center(as preliminary platted), with conditions as recommended by the Planning Commission. Ayes - 5-Nays - 0. Mr. Dan Salzer, from Scannell, thanked City staff and said they are excited about this project. WATER QUALITY IMPROVEMENT COST SHARE AGREEMENT AND PROGRAM Ms. Schaum introduced this item and provided background on the Water Quality Improvement Cost Share Program. The City has helped fund 63 projects over the last ten years. Ms. Berger recognized the Dakota County Soil and Water Conservation District for providing landscaping workshops for this program. She then presented the proposed changes to the program and cost-share agreement. Discussion followed. MOTION: of Grendahl, seconded by Bergman, approving the revised Water Quality Improvement Cost Share Agreement and Program. Ayes - 5 -Nays - 0. CALENDAR OF UPCOMING EVENTS MOTION: of Grendahl, seconded by Hooppaw, approving the calendar of upcoming events as included in the Deputy City Clerk's memo, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 5 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota March 12, 2020 Page 6 CLOSE MEETING- ATTORNEY-CLIENT PRIVILEGE Mayor Hamann-Roland asked the City Council to convene in a closed session, under the provisions of M.S. 13D.05, Subd. 3(b)to discuss John Does' claims. MOTION: of Grendahl, seconded by Goodwin, to close the regular meeting and convene in closed session to discuss with the City Attorney litigation involving John Does' claims. Ayes - 5 -Nays - 0. The meeting was closed at 7:52 p.m. and Mayor Hamann-Roland and Councilmembers Bergman, Goodwin, Grendahl, and Hooppaw convened in the Regent Conference Room, at 7:57 p.m., along with the City Attorney Dougherty, Mr. Monte Mills, of Greene Espel, Mr. Phil Trebatoski from League of Minnesota Cities, City Administrator Lawell, City Clerk Gackstetter, Police Chief Rechtzigel, and Police Captains Francis and Dahlstrom. Mr. Dougherty advised the Council that its discussion must be limited to matters for which the meeting was closed and if issues are discussed outside of this meeting the attorney-client privilege will be lost. Discussion followed regarding the litigation involving John Does' claims. The Council reconvened in open session at 8:36 p.m. MOTION: of Grendahl, seconded by Goodwin, to adjourn. Ayes - 5 -Nays - 0. The meeting was adjourned at 8:36 o'clock p.m. Respectfully Submitted, /s/Pamela J. Gackstetter Pamela J. Gackstetter, City Clerk Approved by the Apple Valley City Council on Mary Hamann-Roland, Mayor 00* 0000 00*00 ITEM: 4.13. Apple COUNCIL MEETING DATE: March 26, 2020 Valley SECTION: Consent Agenda Description: Approve Minutes of March 17, 2020, Special Emergency Meeting Staff Contact: Department/ Division: Pamela J. Gackstetter, City Clerk City Clerk's Office ACTION REQUESTED: Approve the minutes of the special emergency meeting of March 17, 2020. SUMMARY: The minutes from the March 17, 2020, special emergency City Council meeting are attached for your review and approval. BACKGROUND: State statute requires the creation and preservation of meeting minutes which document the official actions and proceedings of public governing bodies. BUDGET IMPACT: N/A ATTACHMENTS: Minutes CITY OF APPLE VALLEY Dakota County, Minnesota March 17, 2020 Minutes of the special emergency meeting of the City Council of Apple Valley, Dakota County, Minnesota, held March 17, 2020, at 3:00 o'clock p.m., at Apple Valley Municipal Center. PRESENT: Mayor Hamann-Roland; Councilmembers Bergman, Goodwin, Grendahl, and Hooppaw. ABSENT: None. City staff members present were: City Administrator Lawell, City Clerk Gackstetter, City Attorney Dougherty, City Engineer Anderson, Parks and Recreation Director Bernstein, Police Captain Dahlstrom, Police Captain Francis, Human Resources Manager Haas, Liquor Operations Director Heyne, Finance Director Hedberg, Deputy Fire Chief Nelson, Community Development Director Nordquist, Police Chief Rechtzigel, and Public Works Director Saam. Mayor Hamann-Roland called the meeting to order at 3:00 p.m. Everyone took part in the Pledge of Allegiance to the flag. APPROVAL OF AGENDA MOTION: of Grendahl, seconded by Bergman, approving the agenda for today's meeting, as presented. Ayes - 4 -Nays - 0. AUDIENCE Mayor Hamann-Roland asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. No one requested to speak. Councilmember Hooppaw joined the meeting at 3:02 p.m. COVID-19 PANDEMIC RESPONSE Mr. Lawell said the sole topic today is to discuss the City's response to the COVID-19 pandemic. The City's objectives during this time are to reduce transmission of the pandemic virus among our citizens and employees, minimize illness among employees, maintain essential City operations and services, and minimize the economic impact upon our community. In response to the COVID-19 pandemic, President Trump issued a proclamation declaring a national emergency concerning the Novel Coronavirus Disease outbreak, Governor Walz issued an executive order declaring a Peacetime Emergency and coordinating Minnesota's strategy to protect Minnesotans from COVID-19, and Mayor Hamann-Roland issued a Proclamation declaring a Local Emergency related to the COVID-19 health pandemic. He explained the Mayor's authority under the Code of Ordinances, Chapter 33 -Emergency Management, and noted the Mayor's proclamation requires the concurrence of the City Council within three days. He then reviewed the resolution before the Council that concurs with the Mayor's declaration of a Local Emergency and enacts temporary measures to address the Peace Time Emergency. CITY OF APPLE VALLEY Dakota County, Minnesota March 17, 2020 Page 2 Councilmember Grendahl left the meeting at 3:08 p.m. Mayor Hamann-Roland thanked Council and staff for their prudent response and for recognizing this is serious. She said public health and safety is of paramount importance. She also thanked the residents, Chamber of Commerce, and businesses, as well as the City's federal, state, and county partners. MOTION: of Hooppaw, seconded by Bergman, adopting Resolution No. 2020-035 concurring with the Mayor's declaration of a Local Emergency and enacting temporary measures to address a Peace Time Emergency due to the COVID-19 health pandemic. Ayes - 4 -Nays - 0. Mr. Lawell said staff is also looking for the Council to provide direction regarding future public meetings. Councilmember Grendahl returned to the meeting at 3:11 p.m. Mr. Lawell reviewed the upcoming March meetings. Discussion followed. MOTION: of Goodwin, seconded by Grendahl, to cancel the March 24, 2020, Urban Affairs Advisory Committee meeting and the March 26, 2020, Economic Development Authority meeting. Discussion continued. Councilmember Grendahl suggested Mr. Lawell decide which staff are necessary to attend the meetings, in order to limit the number of people present. She advised tracking employee hours in connection with the pandemic in preparation for possible federal reimbursement. Mr. Lawell said staff is prepared to keep track of related expenses. Vote was taken on the motion: Ayes - 5 -Nays - 0. MOTION: of Hooppaw, seconded by Grendahl, finding that in-person meetings are not practical or prudent because of the COVID-19 health pandemic, as required by Minn. Stat. 13D.021, which will allow the option to use telephone or other electronic means to conduct meetings in the future; and as soon as the technology is in place and as soon as practical, reschedule the next Planning Commission meeting to be held by telephone or other electronic means, and also hold the next City Council meeting by telephone or other electronic means. Discussion continued. CITY OF APPLE VALLEY Dakota County, Minnesota March 17, 2020 Page 3 Vote was taken on the motion: Ayes - 5 -Nays - 0. Police Chief Rechtzigel assured the Council the Police and Fire Departments have the staffing, supplies, and equipment necessary. He also provided an update on operations and reminded the public to remain calm and civil. Mayor Hamann-Roland thanked everyone for doing their part in helping everyone get through this. MOTION: of Grendahl, seconded by Hooppaw, to adjourn. Ayes - 5 -Nays - 0. The meeting was adjourned at 3:45 o'clock p.m. Respectfully Submitted, /s/Pamela J. Gackstetter Pamela J. Gackstetter, City Clerk Approved by the Apple Valley City Council on Mary Hamann-Roland, Mayor 00* 0000 00*00 ITEM: 4.C. Apple COUNCIL MEETING DATE: March 26, 2020 Valley SECTION: Consent Agenda Description: Adopt Resolution Accepting Donation of Money from Russell Family for Use by Lebanon Cemetery Staff Contact: Department/ Division: Wendy Davis, Public Works/Cemetery Administrative Public Works Department Coordinator ACTION REQUESTED: Adopt the resolution accepting the donation of $1,528.00 from Charles and Sandy Russell and the Russell Family for the purchase of two benches for Lebanon Cemetery in memory of Dick Russell. SUMMARY: The City Council has encouraged public donations to improve the quality of life in Apple Valley. Chuck and Sandy Russell and the Russell Family have offered to donate $1,528.00 to the City of Apple Valley for the purchase of two benches for Lebanon Cemetery. The donation is made in memory of Dick Russell. BACKGROUND: N/A BUDGET IMPACT: N/A ATTACHMENTS: Resolution CITY OF APPLE VALLEY RESOLUTION NO. 2020 - A RESOLUTION ACCEPTING DONATION WHEREAS,the City Council of Apple Valley encourages public donations to help defray costs to the general public of providing goods and services to improve the quality of life in Apple Valley; and WHEREAS, Chuck and Sandy Russell have offered to donate $1,528.00 (One Thousand Five Hundred and Twenty Eight Dollars)in memory of Dick Russell for use by Lebanon Cemetery of Apple Valley for the purchase of two memorial benches. WHEREAS, Minnesota Statutes 465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution approved by two-thirds of the members of the City Council; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota,that this donation is hereby accepted for use by the City. BE IT FURTHER RESOLVED that the City sincerely thanks Chuck and Sandy Russell for their gracious donation. ADOPTED this 26th day of March 2020. Mary Hamann-Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk 090 ITEM: 4.D. 0000 000 Apple COUNCIL MEETING DATE: March 26, 2020 Valley SECTION: Consent Agenda Description: Adopt Resolution Restricting Parking along Portion of Germane Avenue Staff Contact: Department/ Division: Matt Saam, Public Works Director Public Works Department ACTION REQUESTED: Adopt resolution restricting parking along a portion of Germane Avenue along the east side of 128th Street West. SUMMARY: Attached for City Council consideration is a resolution restricting parking along the east side of Germane Avenue, from 128th Street West going south for approximately 185-feet. This request is based on a concern that was considered by the City's Traffic Safety Advisory Committee (TSAC) in 2016 and 2019. TSAC recommended the parking restrictions be implemented. Specifically, the area where parking is proposed to be restricted along Germane Avenue is: •Along the east side from 128th Street West going south for 185-feet. TSAC concerns centered around safety at the north end of Germane. The road rises in elevation and it curves as it goes north toward 127th Street. This makes the sight distance reduced for drivers, especially if there are cars parked in this section of Germane. Based on this, TSAC recommended restricting parldng in this section. The attached figure shows the proposed location of parl6ng restrictions. BACKGROUND: On February 27, 2020, the City Council approved a resolution restricting parking along both sides of Germane Ave. from 127th St. south to 128th St. At the September 14, 2016 TSAC meeting, the Committee reviewed citizen complaints concerning parl6ng between 127th Street and 128th Street obscuring the visibility at the intersection. TSAC has also heard complaints regarding parldng conditions further south of 128th Street. Currently parl6ng is allowed on both sides of Germane in this area and at times, it can be difficult for large vehicles to travel thorough the area. In response, it was suggested that parking be eliminated on the east side of Germane south of 128th Street. While this would help ease traffic flow in the area, it would also push more parl6ng to the west side of Germane where many driveways and mailboxes are located. Staff intends to further work with the neighbors in this area to help determine what parking restrictions would work best. BUDGET IMPACT: Minor (approximately $300) as it will just be the cost of signage. ATTACHMENTS: Resolution Exhibit CITY OF APPLE VALLEY RESOLUTION NO. 2020- A RESOLUTION RESTRICTING PARKING ALONG A PORTION OF GERMANE AVENUE WHEREAS, the Traffic Safety Advisory Committee has recommended that on-street parking be restricted along Germane Avenue south of 128th Street West. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota,that the parking of vehicles is hereby prohibited: Along the east side of Germane Avenue from 128th Street West running south for 185-feet. BE IT FURTHER RESOLVED that appropriate No Parking signs on said street segments are hereby ordered installed. ADOPTED this 26th day of March 2020. Mary Hamann-Roland, Mayor ATTEST: Pamela Gackstetter, City Clerk i ii u I In ull lu iiil I �i n i In ull ii ���I � II �� I III IIII II Ihl �`� I I III IIII N III 0 50' 100' HORZ. SCALE FEET re _ t ----------- est 1 ---- - ----------- ---- \ ----------- TE? �C} J \ -10 01 L/ 40 Exisitng No Parking Zone Supplemental No Parking Zone Germane Avenue No Parking Figure 1 City of Apple Valley Apple Valley 00* 0000 00*00 ITEM: 4.E. Apple COUNCIL MEETING DATE: March 26, 2020 Valley SECTION: Consent Agenda Description: Approve Release of Financial Guarantee Staff Contact: Department/ Division: Mari Salamanca, Department Assistant Community Development Department ACTION REQUESTED: Approve release of financial guarantee. SUMMARY: The City holds numerous financial guarantees to ensure the installation of certain improvements in new developments, as well as to assure protection of natural resources. Staff review of the status of these developments indicates that the following action is in order: 1. Cortland Second Addition Cash Check (PC13-19-F) Original Deposit on 5/15/13 $9,250.00 Reduce now to $0.00 BACKGROUND: N/A BUDGET IMPACT: N/A 090 ITEM: 4.F. 0000 000 Apple COUNCIL MEETING DATE: March 26, 2020 Valley SECTION: Consent Agenda Description: Approve Wetland Conservation Act (WCA) Utility Exemption for Project 2020-101, 2020 Street and Utility Improvement Project Staff Contact: Department/ Division: Samantha Berger, Water Resources Specialist Natural Resources Division ACTION REQUESTED: Approve the Wetland Conservation Act (WCA) Utility Exemption for the City of Apple Valley 2020 Street and Utility Improvement (Project # 2020-101) located on PIDs #015660101300 and #015660101310, as summarized in the complete report dated January 13, 2020. SUMMARY: A Utility Exemption Application under MN Rule 8420.0420 Subp. 6 was submitted to the City as part of the 2020 Street and Utility lmprovment Project. The project will include placement of rip rap at the storm sewer outlet to limit the outflow velocity entering the wetland. The storm sewer outlet improvements will result in a total of 216 square feet of permanent impacts. BACKGROUND: A wetland delineation and application is required by the Minnesota Wetland Conservation Act (WCA) when a project may adversely impact a wetland, primarily by draining or filling a portion of it. A Local Government Unit (LGU) is responsible for administering the program. The City of Apple Valley is the LGU for projects taking place in Apple Valley. A wetland delineation (dated June 24, 2019) was approved for the 2020 Street and Utility Improvement (Project #2020-101) at the September 26, 2019 Council Meeting and a Notice of Decision was issued on September 30th, 2019. An application for a WCA Utility Exemption under MN Rule 8420.0420 Subp. 6 was submitted by Bolton & Menk on behalf of the City on January 14, 2020. A Notice of Application was sent out on January 28, 2020 for a 15 business day comment period. Comments were received by the Board of Water and Soil Resources (BWSR) and the Army Corps of Engineers (ACOE). Both concurred that the project met the utility exemption requirements. The street project will consist of placing approximately 216 sq. feet of rip rap within Wetland 5 (City Pond BD-P13) which was identified as a WCA regulated basin as part of the delineation report. Based on the provided information and concurrence with ACOE and BWSR, staff believes that the permanent fill qualifies as a Utility Exemption under MN Rule 8420.0420, Subp. 6. Attached is a copy of WCA application and report dated January 13, 2020 and the comments received by the ACOE (dated February 7, 2020) and BWSR (dated January 29, 2020). Should the Mayor and City Council approve the Utility Exemption Application, a Notice of Decision will be sent to all required parties as mandated by WCA. BUDGET IMPACT: This approval has no impact on the City budget. ATTACHMENTS: Report Letter Letter ii• BOLTON *0*0 & M E N K Apple Real People. Real Solutions. Valley Utilities Exemption 2020 Street & Utility Improvements Apple Valley, Dakota County, Minnesota January 13, 020 Submitted by: Bolton & Menk, Inc. 1960 Premier Drive Mankato, MN 56001 P: 507-625-4171 F: 507-625-4177 Table of Contents PART ONE: Applicant Information ................................................................................................... 1 PART TWO: Site Location Information............................................................................................. 1 PART THREE: General Project/Site Information............................................................................... 1 PART FOUR: Aquatic Resource Impact Summary...........................................................................3 PART FIVE: Applicant Signature ......................................................................................................3 AttachmentB...................................................................................................................................4 Appendix FIGURE 1—LOCATION MAP FIGURE 2—PROJECT LAYOUT MAP FIGURE 3—PROPOSED IMPACTS MAPS PLAN SET Prepared by:Bolton&Menk,Inc. Table of Contents 2020 Street&Utility Improvements I N14.117293 Apple Valley 2020 Street& Utility Improvements,City Project 2020-101 (USACE#MVP-2019-01516-EJW,WCA#SWCD# 18-APV-192) PART ONE: Applicant Information If applicant is an entity(company,government entity, partnership,etc.),an authorized contact person must be identified. If the applicant is using an agent(consultant, lawyer,or other third party)and has authorized them to act on their behalf,the agent's contact information must also be provided. Applicant/Landowner Name: Brandon Anderson I City Engineer Mailing Address: 7100147 th Street W I Apple Valley, MN 55124 Phone: (952)953-2500 E-mail Address: Authorized Contact(do not complete if same as above): Mailing Address: Phone: E-mail Address: Agent Name: Bolton& Menk, Inc. I Eva Douma I Natural Resources Specialist Mailing Address: 1960 Premier Drive I Mankato, MN 56001 Phone: 507-625-4171 Ext. 3492 E-mail Address: eva.douma@bolton-menk.com PART TWO: Site Location Information County: Dakota City/Township: Apple Valley Parcel ID and/or Address: See Location Map Legal Description(Section,Township,Range): Sec 16,T115N,R20W Lat/Long(decimal degrees): Attach a map showing the location of the site in relation to local streets,roads,highways. Approximate size of site(acres)or if a linear project,length(feet): 146 acres If you know that your proposal will require an individual Permit from the U.S.Army Corps of Engineers,you must provide the names and addresses of all property owners adjacent to the project site. This information may be provided by attaching a list to your application or by using block 25 of the Application for Department of the Army permit which can be obtained at: http://www.mvp.usace.army.mil/Portals/57/docs/regulatory/RegulatoryDocs/engform 4345 2012oct.pdf PART THREE: General Project/Site Information If this application is related to a delineation approval,exemption determination,jurisdictional determination,or other correspondence submitted prior to this application then describe that here and provide the Corps of Engineers project number. The City of Apple Valley requested a wetland delineation within a neighborhood between MN-77 and 1-35E(Figure 1)in anticipation of the 2020 Street and Utility Improvements project.A wetland delineation within the project corridor was conducted on May 29th, 2019. The Army Corps project number is MVP-2019-01516-EJW and concurrence was issued on November 10, 2019. The WCA NOD was issued on September 30th, 2019. Describe the project that is being proposed,the project purpose and need,and schedule for implementation and completion.The project description must fully describe the nature and scope of the proposed activity including a description of all project elements that effect aquatic resources(wetland, lake,tributary,etc.)and must also include plans and cross section or profile drawings showing the location,character,and dimensions of all proposed activities and aquatic resource impacts. Minnesota Interagency Water Resource Application Form February 2014 Page 1 The proposed 2020 Street and Utility Improvements project encompasses Cimarron Road(from Palomino Drive and approximately 580'east of Butte Avenue), Cimarron Circle, Yancey Court,Shasta Court, Beaumont Court, and Sabra Court. The project goal is to preserve the investments the City of Apple Valley has made in its infrastructure with proper upkeep and to meet City street and utility standards. The full scope of the project consists of site grading, roadway reconstruction, new storm sewer,sanitary sewer and water main, temporary erosion and sediment control, and permanent stabilization. Stormwater drainage patterns will remain the some as existing conditions. The storm sewer will collect and route the storm water runoff into the existing storm water ponds. No permanent storm water management is required as the project does not create more than an acre of new impervious surfaces. The two existing 12-inch PVC storm sewer pipes at Shasta Court are proposed to be replaced with one 15-inch RCP storm sewer pipe to meet the City's standard for storm sewer pipes of RCP with a 15-inch minimum pipe size. In addition, the existing pipes are sloped at about 20% which equates to an outflow velocity of about 20 fps. The City's standard velocity at outlets is 6 fps, to mitigate erosion. Also, the existing storm sewer pipes are in direct conflict with the watermain replacement within the project area, resulting in the need to be replaced. The storm sewer pipe size is proposed to be upsized and installed slightly to the west of the existing location during improvements. The existing storm sewer pipe invert elevations are at approximately 1036.5 feet and the proposed storm sewer pipe will be installed at an invert elevation of 1034.00 feet, which is closer to the water level and is anticipated to help with erosion control. Permanent impacts created by this project are a result of rip-rap associated with storm sewer outlet improvements. The storm sewer outlet improvements will result in a total of 216 square feet of permanent impacts. Tree removal within the area of interest will include three trees near the cul-de-sac that will be in conflict with the utility installation.Approximately 90 trees will be removed throughout the entire project area, with one-to-one tree replacement for residents. Minnesota Interagency Water Resource Application Form February 2014 Page 2 Apple Valley 2020 Street&Utility Improvements,City Project 2020-101 (USACE#MVP-2019-01516-EJW,WCA#SWCD#18-APV-192) PART FOUR: Aquatic Resource Impact' Summary If your proposed project involves a direct or indirect impact to an aquatic resource (wetland, lake, tributary, etc.) identify each impact in the table below.Include all anticipated impacts,including those expected to be temporary.Attach an overhead view map, aerial photo, and/or drawing showing all of the aquatic resources in the project area and the location(s)of the proposed impacts. Label each aquatic resource on the map with a reference number or letter and identify the impacts in the following table. Type of Impact Duration of Aquatic Existing Plant County,Major Aquatic Resource (fill,excavate, Impact Overall Size of Watershed#, Resource Type Community ID(as noted on drain,or Permanent(P) Size of impact' Aquatic and Bank (wetland,lake, Type(s)in overhead view) remove or Temporary Resource 3 Service Area# tributary etc.) Impact Area° vegetation) (T)1 of Impact Areas Wetland 5/ Wetland Fill P 216 sf N/A Type 3-Shallow Dakota,33,9 BD-P13 Marsh Total: 216 sf 'If impacts are temporary;enter the duration of the impacts in days next to the"T". For example,a project with a temporary access fill that would be removed after 220 days would be entered"T(220)". Zlmpacts less than 0.01 acre should be reported in square feet. Impacts 0.01 acre or greater should be reported as acres and rounded to the nearest 0.01 acre. Tributary impacts must be reported in linear feet of impact and an area of impact by indicating first the linear feet of impact along the flowline of the stream followed by the area impact in parentheses). For example,a project that impacts 50 feet of a stream that is 6 feet wide would be reported as 50 ft(300 square feet). 3This is generally only applicable if you are applying for a de minimis exemption under MN Rules 8420.0420 Subp.8,otherwise enter"N/A". °Use Wetland Plants and Plant Community Types of Minnesota and Wisconsin 3'd Ed.as modified in MN Rules 8420.0405 Subp.2. 5Refer to Major Watershed and Bank Service Area maps in MN Rules 8420.0522 Subp.7. If any of the above identified impacts have already occurred,identify which impacts they are and the circumstances associated with each: N/A PART FIVE: Applicant Signature ❑ Check here if you are requesting a pre-application consultation with the Corps and LGU based on the information you have provided. Regulatory entities will not initiate a formal application review if this box is checked. By signature below,I attest that the information in this application is complete and accurate. I further attest that I possess the authority toundertake a work described herein. Signature: Date: I hereby authorize Bolton&Menk,Inc.to act on my behalf as my agent in the processing of this application and to furnish,upon request,supplemental information in support of this application. 1 The term"impact"as used in this joint application form is a generic term used for disclosure purposes to identify activities that may require approval from one or more regulatory agencies. For purposes of this form it is not meant to indicate whether or not those activities may require mitigation/replacement. Minnesota Interagency Water Resource Application Form February 2014 Page 3 Apple Valley 2020 Street& Utility Improvements,City Project 2020-101 (USACE#MVP-2019-01516-EJW,WCA#SWCD# 18-APV-192) Attachment 6 Supporting Information for Applications Involving Exemptions, No Loss Determinations, and Activities Not Requiring Mitigation Complete this part if you maintain that the identified aquatic resource impacts in Part Four do not require wetland replacement/compensatory mitigation OR if you are seeking verification that the proposed water resource impacts are either exempt from replacement or are not under CWA/WCA jurisdiction. Identify the specific exemption or no-loss provision for which you believe your project or site qualifies: 8420.0420 Exemption Standards.Subpart 6-Utilities Utility RGP-2017-02360 Provide a detailed explanation of how your project or site qualifies for the above. Be specific and provide and refer to attachments and exhibits that support your contention.Applicants should refer to rules(e.g. WCA rules),guidance documents(e.g. BWSR guidance,Corps guidance letters/public notices),and permit conditions(e.g. Corps General Permit conditions)to determine the necessary information to support the application.Applicants are strongly encouraged to contact the WCA LGU and Corps Project Manager prior to submitting an application if they are unsure of what type of information to provide: 8420.0420 Exemption Standards.Subpart 6-Utilities The project has proposed permanent impacts associated with the replacement and addition of storm sewer utilities within the study area. The permanent impacts total 216 square feet as a result of rip-rap at storm sewer outfalls as deemed necessary in Chapter 6 of the MNDOT Drainage Manual and is considered part of the storm sewer utility. Impacts resulting from rip-rap discharge have been minimized by using the smallest sized rip-rap required for their associated storm sewer pipe sizes. Permanent impacts are below the'z-acre threshold for a replacement plan, therefore, no mitigation is required for the proposed impacts. Utility RGP-2017-02360 The proposed wetland impacts are well below the'z-acre maximum threshold for this regional general permit. Permanent impacts of 216 square feet associated with the storm sewer improvements resulting in rip-rap discharge fall below the RGP-003-MN General Condition not requiring mitigation for less than 2,000 square feet of impacts in a less than 50%area, which Dakota County lies in. Therefore, no mitigation is required for the proposed impacts. Minnesota Interagency Water Resource Application Form February 2014 Page 4 Appendix Prepared by:Bolton&Menk,Inc. Appendix 2020 Street&Utility Improvements I N14.117293 2020 Street and Utility Improvements Figure 1: Location MapnnIInn BOLTON Apple , 1 & MENK Valley Apple Valley,Dakota County,MN January 2020 Real People.Real Solutions. Legend e 77 Study Area NO o 4,000 8,000 Feet gWI'SCONSIN tal Globe Imagery(2017) a• s� 13 , t P�' •Y � ��+x4 ", - x � t o g`r U) m , MCAndrews Rd o o City of � . a ... .q, • " Apple Valley o d z m �a U) w" U) 0 cl '71A N r V a 0 9k ODa ..0 X000 000 00.0000 BOLTON Apple 2020 Street and Utility Improvements Figure 2: Project Layout Map � & MENK Valley Apple Valley,Dakota County,MN January 2020 Real People.Real Solutions. to "0"1 Legend a � t e Study Area CW. m � � ® Existing Culvert ga, . Existing Stormwater Pipe Proposed Stormwater Pipe I -y ~ �f Proposed Rip-Rap war e Delineated Wetland Area Wetland 5-Type 3 Shallow Marsh Cimarron Rd yp 0 100 200 Feet Source Esn.Digital Globe Imagery(2017) Mc' ° Wetland 5/ � ' k — k BD-P13— 1.28 ac � Q tip&f Z 111 f �I i !I i !i 11 (tVUu�� �1 tl "FIIIppI lu11 IM p � h4 1 O a"p � �Y A ' anceq x 4 E ,w y �1 , y v I c7 l i k P i s ^x II y r, N 1 ) 0 , ��., 01 LUo Z a t Q0 BOLTON Apple 2020 Street and Utility Improvements Figure 3: Proposed Impacts Map � & MENK Valley Apple Valley,Dakota County,MN January 2020 Real People.Real Solutions. Legend Study Area ® Existing Culvert Existing Stormwater Pipe Proposed Stormwater Pipe Q Proposed Rip-Rap . w4 m roe. 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U.S.ARMY CORPS OF ENGINEERS,ST.PAUL DISTRICT = "s 180 FIFTH STREET EAST,SUITE 700 ST.PAUL, MN 66101-1678 February 7, 2020 Regulatory File 2019-01516-JMB City of Apple Valley c/o Brandon Anderson, City Engineer 7100 147th Street W. Apple Valley, Minnesota 55124 Dear Mr. Anderson: We are responding to your request for authorization to conduct maintenance activities and improvements to an existing storm sewer outlet. The proposed work is located in Section 16, Township 115 North, Range 20 West, Dakota County, Minnesota. The regulated activity associated with the project described above includes the discharge of fill material into 216 square feet of wetlands for the replacement of two existing 12-inch PVC storm sewer pipes with one 15-inch RPC storm sewer pipe. Permanent impacts are the result of new rip-rap associated with maintenance and improvements to the storm sewer outlet, and will not change the original design capacity of the system. The work appears to be authorized by a Nationwide Permit (NWP) and/or a Regional General Permit (RGP), specifically, NWP 43, Stormwater Management Facilities. No application or notification to the St. Paul District Corps of Engineers is required for your project. This letter does not verify permit eligibility, but indicates that your project may meet the requirements of this permit. It is your responsibility to ensure that the work is performed in accordance with the terms and general conditions of this permit before starting work. It is also incumbent upon you to verify that your activity has received any necessary Water Quality Certification or waiver prior starting work in waters of the U.S. If a Water Quality Certification has not been issued for your activity, you are responsible for contacting the certifying agency. A full list of applicable terms, conditions, issued Water Quality Certifications, and certifying agencies may be found by visiting our website at http://www.mvp.usace.army.mil/Missions/Regulatory/. A change in location or project plans may require re-evaluation of your project. Proposed changes should be coordinated with this office prior to construction. Failure to comply with all terms and conditions of this permit invalidates this authorization and could result in a violation of Section 301 of the Clean Water Act or Section 10 of the Rivers and Harbors Act. You must also obtain all local, State, and other Federal permits that apply to this project. If you have any questions, please contact me in our Hayward office at (651) 290-5884 or by email at jonathan.m.bakken@usace.army.mi1. Sincerely, Jonathan M. Bakken Project Manager Regulatory Branch (File No. 2019-01516-JMB) cc: Jessica Schaum Qschaum@cityofapplevalley.org) Ben Carlson, BWSR (ben.carlson@state.mn.us) David Holmen, SWCD (david.holmen@co.dakota.mn.us) Jennie Skancke, MDNR Qennie.skancke@state.mn.us) Becky Horton, MDNR (Becky.Horton@state.mn.us) Eva Douma, Bolton & Menk, Inc. (eva.douma@bolton-menk.com) Page 2 of 2 Berger, Samantha From: Carlson, Ben (BWSR) <ben.carlson@state.mn.us> Sent: Wednesday,January 29, 2020 11:23 AM To: Berger, Samantha Subject: RE:WCA NOA: Utility Exemption -AV 2020 Street & Utility Improvement This project appears to qualify for the utility exemption, I have no further comments or questions. Thanks! Ben Carlson From: Berger, Samantha <sberger@ci.apple-valley.mn.us> Sent:Tuesday,January 28, 2020 2:37 PM To:Anderson, Brandon <banderson@ci.apple-valley.mn.us>; 'Eva Douma' <Eva.Douma@bolton-menk.com>; usace_requests_mn@usace.army.mil; Carlson, Ben (BWSR) <ben.carlson@state.mn.us>; 'mark.zabel@co.dakota.mn.us' <mark.zabel@co.dakota.mn.us> Cc: Schaum, Jessica <jschaum@ci.apple-valley.mn.us>; 'Holmen, David' <David.Holmen @CO.DAKOTA.MN.US> Subject: WCA NOA: Utility Exemption -AV 2020 Street& Utility Improvement Good Afternoon, Please find the attached Notice of Application. Let me know with any questions or concerns. Thanks kindly, Sam Samantha Berger Apple City of Apple Valley I Water Resource Specialist '18I1ey 952.953.2462 1 sberger@ci.apple-valley.mn.us 1 090 ITEM: 4.G. 0000 000 Apple COUNCIL MEETING DATE: March 26, 2020 Valley SECTION: Consent Agenda Description: Award Agreements Under 2020 South Metro Cities Joint Powers Agreement for Project 2020- 123, Street Maintenance J PA Staff Contact: Department/ Division: Jeff Lathrop, Public Works Superintendent- Streets Public Works Department ACTION REQUESTED: Authorize award of agreements to the lowest responsible bidders by the City of Burnsville for the 2020 South Metro Cities Joint Powers Agreement for Project 2020-123, Street Maintenance JPA, Apple Valley portion- $190,308. SUMMARY: The City of Apple Valley annually participates with neighboring communities as part of a Joint Powers Agreement (JPA) to solicit bids for crack sealing, pavement markings, and fog sealing in order to receive better pricing on quantity and scheduling. The City of Burnsville administers the bid on behalf of the member jurisdictions (15 cities and 2 townships). Bids were opened on March 6, 2020. Attached is the bid tabulation with the lowest responsible bidders shaded in yellow. The 2020 total estimated Apple Valley cost for crack sealing, pavement markings, and fog sealing under the JPA is $190,308. The JPA requires each participating city to acknowledge the award of contracts. The bid results appear competitive and favorable for the proposed work within Apple Valley. BACKGROUND: This agreement has been a long-running, cost-effective program for the City. Scott County remains a participant in the JPA, but has recently decided to purchase their own striping unit so they will not need those services through the JPA. They continue to utilizing the JPA for crack sealing services. BUDGET IMPACT: Funding for the project is included in the following divisions of the 2020 Budget: Estimated Project Costs: Public Works Street Maintenance $29,808 Public Works Traffic $62,000 Road Improvement Fund $96,000 Street Name Sign Replacement Fund $2,500 Total Estimated Cost $190,308 Overages from the Public Works Traffic Fund ($2500) will be paid out of the savings from the Street Name Sign Replacement Fund ($3226.18 Total Savings). ATTACHMENTS: Bid /Quote Tabulation 0 0 0 0 0 0 0 0 0 o u o co 0 w w w u v K m �n W y N N O t0 V O N Yf M N to w to to M O O O C O w O O O J J C N O O) �Q 7 V3 to fq O O N N O O O O O O M M O O O O O O N N O O O O w N r N r m r m r C L W O O O O IL Q O O N O O V O O O O O O K a of vi co � ci m r o ci W Yf �p Qi O N �p N M N �p N tp to w w w w H3 - to to to w a c N �O t0 I� QI M O N V O t0 tp O O O O OD N N M IQ M O O) N O O) v O O w OD N (Ii N� LQ tp r r N �p V O N K N V tp to to to O V M M w EA - to to to to - EA w to w w N w V N O O N V O O O O O.� C EA w w w w w w w w to to to Q N Ilk m V r O m O N r r M IQ M N IQ w M OI O) t0 �p V N N tp tp 01 00 N N V N Ol I� O) to to to EA N N tp tp to w EA - to to to N Vj to to w w � C � to w w to to to to w w w w Q m 7 O O O O O O O O O O O O O O w w w W O N O % I V V O W N N Kj OI tp w to to O O O Q C w O O O Y r O O p C N O) I� fq tp M N O O tp O tp O O O O N N Q Q Q } } } } p J J J J Q Q Q 7 U` (D U` U U U U H O O O O H H H H O O O O c a�U m 0-D-0-0- c `m m a m m to a10i a10i a�0i �' o oa U U U U s NU NU aria a.- > 0 H c o c oaf LL 3� o 2 G) ��to Utn�tnU N = co) =U C Y N v Ol N Ol N a Y M Y M Y Y J m Ol O " N o O Q O N Q N O t0 N t0 N t0 N t0 N t0 t0 (nJ m(n mG) c) .0LL�LL(nU UM UMUM UM Jp2 w d Ea a� O _ o Q m U 0 W LL ( Q m U 0 Q m U N N N N N N N M M M M V V V �2 �2 d � N N C N O � N N � O O � � N N U rn N - c LL u) O R U > > d O O d C m `s N c c N E o£ E E U bio m m u a 090 ITEM: 4.H. 0000 000 Apple COUNCIL MEETING DATE: March 26, 2020 Valley SECTION: Consent Agenda Description: Adopt Resolution Awarding Agreement for Project 2020-101, 2020 Street and Utility I mprovements Staff Contact: Department/ Division: Brandon Anderson, City Engineer Engineering Division ACTION REQUESTED: Adopt resolution awarding agreement for Project 2020-101, 2020 Street and Utility Improvements, to McNamara Contracting, Inc., in the amount $4,403,695.50. SUMMARY: On March 10, 2020, three (3) bids were received for the 2020 Street and Utility Improvements project as described within the attached bid tabulation. Base Bids ranged from $4,403,695.50 to $6,183,527.44. Two (2) Bid Alternate items were included in the bid, these were: 1. The cost for an additional sanitary sewer and water service for an empty lot (193 Shasta Court) that is being considered by a resident to be developed. The additional cost to add the service would need to be specially assessed should the resident wish to add it to the project scope prior to inclusion of the cost in award of the contract. 2. Additional Sanitary Sewer Lining within Palomino Drive from Cimarron Road to Pennock Avenue to address some utility maintenance concerns. Bid Alternate No. 1 was submitted in the amount of $12,350.00. Bid Alternate No. 2 was submitted in the amount of $19,493.50. Both Alternate 1 and 2 are not recommended for award at this time. McNamara Contracting, Inc. submitted the low bid in the amount of$4,403,695.50. The low bid was $290,475.50 over the Engineers estimate of$4,113,220.00. A standard City agreement will be utilized for this project. BACKGROUND: City Council adopted Resolution 2019-110 on September 26, 2019, directing preparation of plans and specifications and accepting feasibility study for Project 2020-101, 2020 Street and Utility Improvements. On February 13, 2020, City Council adopted Resolution 2020-16, approving plans and specifications and directing receipt of sealed bids for Project 2020-101, 2020 Street and Utility Improvements. The City of Apple Valley 2018-2022 Capital Improvement Program includes utility replacement and street reconstruction work on the following Palomino Hills neighborhoods (Cimarron& Surrey). The proposed street improvements consist of full street reconstruction and include upgrading the street from a paved rural section to a paved urban section (26' face to face) with concrete curb and gutter. The proposed utility improvements consist of full replacement of the existing sanitary sewer, water main, and storm sewer. Storm sewer is proposed to be extended through the neighborhood to facilitate drainage along the proposed concrete curb and gutter. Proposed street and utility improvements during the 2020 construction season would include Cimarron Road between Palomino Drive and approximately 580' east of Butte Avenue, Cimarron Circle, Yancey Court, Shasta Court, Beaumont Court, and Sabra Court (totaling approximately 4,800 feet of roadway). Sidewall,�s are NOT being proposed as part of the improvement project. Butte Avenue, which is typically closed from November until April, will remain closed during the duration of construction as part of this project. Staff is currently reviewing the impacts of permanent closure of Butte Avenue which connects Cimarron Road to Hidden Meadow Road. Approx. 150' of Butte Avenue will be impacted with this project due to a deep sanitary sewer connection at the intersection of Butte Avenue and Cimarron Road. A map of the proposed project area is attached (Figure: 1). This project is tentatively scheduled to begin construction in the Spring of 2020 with a completion by the Fall of 2021. BUDGET IMPACT: The awarded amount is approximately $290,475.50 higher than initial estimates due to higher than expected construction costs in 2020. The Storm Sewer Utility costs are less than the budgeted amount, but the Road Improvement Fund portion of the project exceeds the budgeted amount by $494,237.90. Additional funding for this project will come from the Future Capital Projects Fund. A budget amendment will be required to utilize additional funds from the Future Capital Projects Fund. Project costs and funding included in the adopted 2020 operating budget are summarized as follows: Estimated Project Costs: Budgeted Costs Awarded Costs Construction Cost $ 4,113,220.00 $ 4,403,695.50 Construction Contingency (<5%) 205,661.00 205,661.00 Engineering, Contract Admin, 774,119.00 774,119.00 Inspection, Testing, Survey (18%) Total Estimated Cost $ 5,093,000.00 $ 5,383,475.50 Estimated Project Funding: Sanitary Sewer Utility $ 936,054.00 $ 936,054.00 Water Utility 886,894.00 886,894.00 Storm Sewer Utility 870,000.00 666,238.00 Road Improvement Fund 2,365,052.00 2,365,052.00 Future Capital Projects Fund 0 494,237.50 Street Light Utility 35,000.00 35,000.00 Total Estimated Funding $ 5,093,000.00 $ 5,383,475.50 ATTACHMENTS: Map Resolution Bid /Quote Tabulation o r o�,o ■oo�o ' o ♦ � ►e■oo oa o%�� 120 �, ..1,1,•,.:__x/ i�►�� p4• 1�iA11 ��•f, ..�V�.IIII; . , � Ir11 . ... ...�� VIII■ •qln• ���\ , .111 anti � �I � .....■rl � /►►� i ►:C q ♦•� \. 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NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota: 1. That the Mayor and City Clerk are hereby authorized and directed to enter into a contract with McNamara Contracting, Inc., for its base bid in the amount of$4,403,695.50 for the completion of Project 2020-101 according to the plans and specifications heretofore approved by the Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. ADOPTED this 26th day of March, 2020. Mary Hamann-Roland, Mayor ATTEST: Pamela J. 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O O a W W w A 9 9 mo Y r m H t; T W T N C QQa y w O Q Q C O m o U j w Z a Q = n O Q u7 0 w u a ,a r m a r r W x 2 m w r r a c r O m r W w T O QQIL O Q T O ¢ u z a r r z G r z a o o m > Q w 2 T m Z O m p Q Z z T N a J ¢ lL Q w w 7 m F O w O 3 v 0 p p z -�A a N 2 r 2 a T O O H W a oo ¢ ID N ¢ Z �a X e e a So LL e w va e 8 8 8 8 8 8 8 8 8 m 10n v01 vii 4np 8 r 9i n 'C 40 1'17 N O O O .-1 I+f a ti N el n n 0 r M M M M M M M M M y N 1'17 N O N .m-1 l!1 V a` 'c � p p V � N N N 8O 8 m tMp Y in N co Q O V n Ln O m w ff'1111 m 10 a` ti ei a rri ui N s r M M M M M M M M N m m N cq n O H co H u m a m Lm co r � g 1O Imo p8 8 8 8 8p 8 88 8 8 W O Lm 1017 Lm N O C m m m m In a c vi n m 10 N 1"1 N A O r M M M M M M M M M S S S O O OLm Lm Ln Rn 8 a m m r� ry 'c M pM pM pM M M M 8 O OO S S S N N Y O O W O O N 1p N M m 1n N-1 01 m m m a Q' a ri r Iri ai m a s r M pM M pM M M M 41T M {!1 r1 O1 10 CM d N V a` c 7 c fu m N W c C c 2 Q Q Q Z Z W W W U 2 J W t7 5O 3z K 2 _ W Z VI W �7 y FF 2 W J � � Z a U H l7 Z w r W Q O n 3 2 3 O x11 W O V1 1' m Z W r 2 l7 Y W J Wa ab O O a _C Z a O O Q Z w m a ~ r 0 x m a0 Q a a 1ai1 � O a a a ¢ a 1ri1 � O Ln 090 ITEM: 4.1. 0000 000 Apple COUNCIL MEETING DATE: March 26, 2020 Valley SECTION: Consent Agenda Description: Adopt Resolution Awarding Agreement for Project 2019-108, County Road 42 and Johnny Cake Ridge Road Intersection Improvements Staff Contact: Department/ Division: Brandon Anderson, City Engineer Engineering Division ACTION REQUESTED: Adopt resolution awarding agreement for Project 2019-108, County Road 42 and Johnny Cake Ridge Road Intersection Improvements, to McNamara Contracting, Inc., in the amount $2,138,901.52. SUMMARY: On March 10, 2020, three (3) bids were received for the County Road (CR) 42 and Johnny Cake Ridge Road Intersection Improvements project as described within the attached bid tabulation. Base Bids ranged from $2,138,901.52 to $2,686,513.77. McNamara Contracting, Inc. submitted the low bid in the amount of $2,138,901.52. The low bid was $688,232.48 under the Engineers estimate of$2,827,134.00. The City of Apple Valley has received and approved a Preliminary and Final plat for the new Menards store located at the NW corners of CR 42 and Johnny Cake Ridge Road (JCRR). Menards has petitioned the City to complete the improvements within the public rights of way for Johnny Cake Ridge Road and CR 42 intersection in 2020 and be specially assessed for the public improvements required as part of the development. The first phase of public improvements, which was completed in 2019, included intersection improvements at 147th Street including a new traffic signal. The second phase which includes reconstruction at CR 42 and 149th Street and JCRR will be bid and constructed in 2020. Phase 2 work would consist of construction of a roundabout at 149th and JCRR and a new traffic signal with additional turn lanes at CR 42 and JCRR. A map of the proposed phase 2 project area is attached (Figures: 1 & 2). This project is scheduled to begin construction in the Spring of 2020 with a completion by the Fall of 2020 to allow the new Menards to open in the Fall of 2020. A full road closure at Johnny Cake Ridge Road and 149th Street with detours are expected from May to September to facilitate the improvements to Johnny Cake Ridge Road. A standard City agreement will be utilized for this project. BACKGROUND: On October 10, 2019, City Council adopted resolution 2019-118, Final Plat and Development Agreement approval Menards at Hanson Concrete, which included Waiver of Objection to Special Assessments. On February 13, 2020, City Council adopted Resolution 2020-18, approving plans and specifications and directing receipt of sealed bids for Project 2019-108, County Road 42 and Johnny Cake Ridge Road Intersection Improvements. On March 12, 2020, City Council approved purchase of traffic signal system Materials and Electrical Equipment for Project 2019-108, County Road 42 and Johnny Cake Ridge Road Intersection Improvements. On March 12, 2020, City Council approved purchase of traffic signal controller cabinet and controller unit for Project 2019-108, County Road 42 and Johnny Cake Ridge Road Intersection Improvements. BUDGET IMPACT: Project costs associated with this work will be paid by Menard, Inc., and City of Apple Valley. The Project costs and funding sources are summarized as follows: Estimated Project Costs: Estimated Awarded Costs Construction Cost $ 2,827,134.00 $2,138,901.52 Construction Contingency 282,713.40 970,945.88 Engineering, Contract Admin, 777,461.60 777,461.60 Inspection, Testing, Survey Total Estimated Cost $ 3,887,309.00 $ 3,887,309.00 Estimated Project Funding: Developer (Menard's) $ 3,848,910.75 $ 3,861,578.50 City Cost (Municipal State Aid 38,398.25 25,730.50 Funds) Total Estimated Funding $ 3,887,309.00 $ 3,887,309.00 ATTACHMENTS: Map Resolution Exhibit romenow �►��-�/In •.111 p _ MNI ��[ VTj _1t l ■ :alp••--��1fr\ pnr 1�u X01 � Q �1u1rI�•I:�1•I/�\"� \Inllp♦�♦ \� ■ .p!♦�"/a�.�' ��.\�I , , L�� �1 �1-::■IInlU11111G��J� ��/,1;, �i._.:_:��111/x; x..11♦ ♦ ♦ ,r A11111� � .:n"Illm_:ry/ 0/�,"11111`♦. ♦L. 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L_ J COUNTY ROAD 421150TH ST W - o v N r l r 6mp y 35VHd 2121�IW 9Wa"d6n+p�pe��IW�9l\sflme�R lc�u6sal�ll-��ZOE6Cl\alddMM3Md Wd H0661OZi61lZL nld R41��Wd[UV 6L�Zi61lZL a+e5 CITY OF APPLE VALLEY RESOLUTION NO. 2020- A RESOLUTION AWARDING AGREEMENT FOR PROJECT 2019-108 COUNTY ROAD 42 AND JOHNNY CAKE RIDGE ROAD INTERSECTION IMPROVEMENTS WHEREAS, pursuant to an advertisement for bids for improvements identified as Project 2019-108, County Road 42 and Johnny Cake Ridge Road Intersection Improvements, bids were received, opened and tabulated according to law and the following bids were received complying with the advertisement: (Tabulation attached as Exhibit A), and; WHEREAS, it appears McNamara Contracting, Inc., is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota: 1. That the Mayor and City Clerk are hereby authorized and directed to enter into a contract with McNamara Contracting, Inc., for its base bid in the amount of$2,138,901.52 for the completion of Project 2019-108, County Road 42 and Johnny Cake Ridge Road Intersection Improvements, according to the plans and specifications heretofore approved by the Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. ADOPTED this 26th day of March, 2020. Mary Hamann-Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk 8 8 8 8 $ 8 8 8 8 8 8 8 8 06 00 CL N v o0 r v Ic ni n e .' 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Y rn w o1 N C .+ �O a0 a0 O .+ O a a O I'1 r0 LO aY y n 00 LO ^ 101A ^ ^ .-1 NI N rLn -It LD+f a, n Vi ni .-i N C 7 N N N N N N N N N N N N N N N N N N N Go Oo N fr'1 w Ln N N a rl w o m eel N O w VI w a ao cn .� Opp IIt ao a n'1 00 .ti ao Il O 01 I� Cp ao O+ of VI u N 1� r�/1 O rY1 ~ N ^ ^ r0 f�r'1 ISA t0 r0 O rY1 ^ n gi N .. .+ d 00 LO N N N rl S H N N r"1 NI CR O r N N N N N N N N N N N N N N N N N N N N w Go a P'1 w VI co N o0 m n O, I" m 1� Y rp a� N o1 n rA ri N V1 nY oo VI N ai r0 O to V n m O O Ch .-1 .-1 O o 01 O n m N n a O rr'1 n NI ~ LD N O N n Ln ri yi rP � c 7 N N N N N N N N N N N N N N N N N N N 8 8 8 8 8 S S S 8 8 8 L 8 8 8 S S S S pp. oppp. 8. 8. 8. 8. 8. S. p. 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Irl, N Z 7 o D O to > 1A O 1A m 01 Ono cn,00 e•1 CO OI O O VI O 0i w W V1�✓dQ� Yi n ac eli .•i of Di 'ri vi o �i ao uS n e@ ego �+ c > R O Ib v co � N ~ n n N N C N N Z> C A y F W a p 1D O m C W H N N N N N N N N N N N N N N N Q y'p C pp X eni 10 N 01 O � 41 V .e{{ cn o oo co 0�0 a, m ry n 00 M rl Oi 01 M Y1 G rvl •C O co 1A N C 8V pOp Npn N8 8O N8 8O N8 8O N8 8O N8 8O ppn �t+l pO pp11p1 .pO p npp11041 �C �v1�N qN W ui pC > > n n N O N G O 1A G 00 Oi N' O a H N O C C�y O. aO E 8 8 8 8 8 8 8 A" o g I� o o g c ., ., co > N N N N N N N 4 V C A 1A � N N N N �••I ••I N W c G W W Z U 22 cn cn J W J IA 7 w In In J OC OC 0mv`v`Lm WH ZH ~ ~ ~~ } H c vv Zw Ix Nw NV) W w oaa N m W J Z FO zZ zZ R Ja U G a > Z a J a J a 3 Z m Z O C7 1�t1 Z ~ H a' a0 C F (n 0 0 W ~ LL O W F H Q to Z a Z m W H H a H O W ZO y J a 13 Wfq Q Q E z_ w v J °7 R J a ra a w z co > w o a a f H t7 rn ^ OW J (n J a o O y~j } U ? J a z = } O a H J4 z< H H fA N = F Ln z _U' > Z Z > ID a' a O O Z H Q N to w U_ U_ a U N U O O LL LL O J H U W LL LL a I F r o a w 2 � ¢ w o � a a M a a w Ix IL a a J 0 QJ It V z .aa .ai .a 0 i ~ O � F F 090 ITEM: 4.J. 0000 000 Apple COUNCIL MEETING DATE: March 26, 2020 Valley SECTION: Consent Agenda Description: Approve Minnesota Cooperative Purchasing Venture Member Addendum with U.S. Bank Staff Contact: Department/ Division: Ronald Hedberg, Finance Director Finance Department ACTION REQUESTED: Approve Minnesota Cooperative Purchasing Venture Member Addendum with U.S. Bank and authorize the Mayor to sign the addendum. SUMMARY: The City of Apple Valley has the ability to join the Purchasing Card Program with U.S. Bank offered through the State of Minnesota's Cooperative Purchasing Venture (CPV). We are currently utilizing a purchasing card program with U.S. Bank and would like to change this card program to the card program offered through the State's CPV program. The addendum has been reviewed by the City Attorney and has approved it as to form. BACKGROUND: The Purchasing Card Program offered through the State's CPV program offers a rebate based on the amount of annual spending on the card. This refund element is the only difference with the new program. Under the current activity level of approximately $250,000 will not generate large refunds, less than one percent. But if the dollar volume increases the potential refund would also increase. We anticipate that further use of the purchasing card program by the City will also assist in having vendors more promptly post our payments, thereby avoiding possible late fees. BUDGET IMPACT: Based on the current level of spending on the existing purchasing card program the refund would be approximately $2,500 per year. ATTACHMENTS: Agreement Lank. serving you MINNESOTA CPV MEMBER ADDENDUM For use only by CPVs in the State of Minnesota This Minnesota CPV Member Addendum ("Minnesota CPV Member Addendum") constitutes an addendum to the Participating Addendum dated March 25, 2014 entered into by U.S. Bank National Association ("U.S. Bank") and the state of Minnesota ("State") ("Participating Addendum") which constitutes an addendum to the NASPO Contract dated January 1, 2014 between U.S. Bank and the State of Washington. This Minnesota CPV Member Addendum is entered into by U.S. Bank and the Minnesota CPV Member identified herein and supersedes like and similar agreements for any Card Product or Card Product Enhancement selected in Section 8 herein. This Minnesota CPV Member Addendum and shall become effective upon signing by U.S. Bank("Effective Date"). RECITALS A. State has entered into the Participating Addendum for the purpose of making available a Purchase Card, One Card, Fleet Card or Corporate Card Program as described in the Participating Addendum for use by CPV Members located in the State of Minnesota; B. State is willing to permit Minnesota CPV Member to participate in the Card Program provided that Minnesota CPV Member assumes all responsibility and liability for Minnesota CPV Member's performance of the terms and conditions of the Participating Addendum as if Minnesota CPV Member was the entity signing the Participating Addendum as the State. State shall not bear liability or responsibility for Minnesota CPV Member under the Participating Addendum or this Minnesota CPV Member Addendum;and C. Minnesota CPV Member has received a copy of the Participating Addendum from the State,and after a thorough review of the Participating Addendum, desires to participate as a Minnesota CPV Member under the Participating Addendum. Minnesota CPV Member assumes all responsibility and liability for Minnesota CPV Member's performance of the terms and conditions of this Minnesota CPV Member Addendum, as well as the Participating Addendum, as if Minnesota CPV Member was the entity signing the Participating Addendum as the State, but Minnesota CPV Member shall not be liable for the acts and omissions of State under the Participating Addendum or this Minnesota CPV Member Addendum. ADDENDUM Now therefore, in consideration of the foregoing Recitals, the mutual premises and covenants set forth in the Participating Addendum, which are incorporated herein by reference, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged,all parties agree as follows: 1. Definitions. Capitalized terms used in this Minnesota CPV Member Addendum and not otherwise defined in this Minnesota CPV Member Addendum are used with the same respective meanings attributed thereto in the Participating Addendum. 2. Minnesota CPV Member Responsibility. Minnesota CPV Member agrees to accept and perform all duties, responsibilities and obligations required of the State as set forth in the Participating Addendum. Cards shall be issued to designated employees of Minnesota CPV Member upon execution of this Minnesota CPV Member Addendum by Minnesota CPV Member and U.S. Bank. 3. Financial Information. In order to determine credit qualifications for Minnesota CPV Member, Minnesota CPV Member shall provide U.S. Bank with the last three (3) years of audited financial statements with this signed Minnesota CPV Member Addendum. Minnesota CPV Member shall provide to U.S. Bank annual financial statements thereafter. U.S. Bank will review the financial statements and notify Minnesota CPV Member of the approval or decline of its credit qualification. If such financial statements can be independently obtained by U.S. Bank, Minnesota CPV Member will not be required to provide such financial statements. 4. Payment. Minnesota CPV Member shall make payment to U.S. Bank for all Debt incurred by Minnesota CPV Member and its Cardholders as provided in the Minnesota CPV Member Addendum. "Debt' means all amounts charged to a card and/or account including without limitation all amounts related to purchases, fees and other Charges that are owed to U.S. Bank by Minnesota CPV Member and its Cardholders. 5. Authority. The representations, warranties and recitals of Minnesota CPV Member set forth in this Minnesota CPV Member Addendum and the Participating Addendum constitute valid, binding and enforceable Addenda of Minnesota CPV Member. All extensions of credit made to Minnesota CPV Member pursuant to this Minnesota CPV Member Addendum and the Participating Addendum will be valid and enforceable obligations of Minnesota CPV Member and Minnesota CPV Member shall pay to U.S. Bank all Debts incurred by Minnesota CPV Member in accordance with the terms of the Participating Addendum and this Minnesota CPV Member Addendum. The execution of this Minnesota CPV Member Addendum and the performance of the obligations hereunder and under the Participating Addendum are within the power of Minnesota CPV Member, have been authorized by all necessary action and do not constitute a breach of any contract to which Minnesota CPV Member is a party or is bound. G. Purpose of Card Use. Minnesota CPV Member declares that cards shall be used for official Minnesota CPV Member purchases only,and shall not be used for individual,consumer purchases or to incur consumer debt. Minnesota CPV Member warrants that it possesses the financial capacity to perform all of its obligations under the Participating Addendum and this Minnesota CPV Member Addendum. 7. Governing Law. Except as provided to the contrary herein,the law of the state of Minnesota and applicable federal laws and regulations shall apply to all services provided by U.S. Bank under this Minnesota CPV Member Addendum. CPS 1700043 Page 1 of 6 R 4.2019 8. Card Products and Card Product Enhancements: U.S. Bank may provide the following Card Products to Minnesota CPV Member and its Cardholders. Minnesota CPV Member shall mark here the products requested. A. ® Purchase Card with Corporate Liability(Travel Accident Insurance is included with this Card Product) ® Central Billing Accounts(Central Purchase Accounts/Event Planner Accounts/Managed Spend Accounts) ❑ Managed Spend Cards(declining balance functionality) ❑ Emergency Response Cards B. ❑ One Card with Corporate Liability(Travel Accident Insurance is included with this Card Product) ❑ Central Billing Accounts(Central Travel Accounts/Event Planner Accounts/Managed Spend Accounts) ❑ Managed Spend Cards(declining balance functionality) ❑ Emergency Response Cards C. ❑ Fleet Card with Corporate Liability D. ❑ Corporate Card(Travel Accident Insurance is included with this Card Product) ❑ Contingent Liability ❑ Joint and Several Liability 9. The notice address for Minnesota CPV Member is: City of Apple Valley 7100147 th Street West Apple Valley, MN 55124 Attn: 10. Rebate Payments. To receive payment, Minnesota CPV Member must register in the manner prescribed by U.S. Bank. U.S. Bank will not make any payments until Minnesota CPV Member has registered. If Minnesota CPV Member fails to register by the end of the first Addendum Year, Minnesota CPV Member forfeits any payments for that Addendum Year and any subsequent Addendum Years in which Minnesota CPV Member fails to register. Minnesota CPV Member designates the following person to register Minnesota CPV Member. Authorized Person's Name Authorized Person's Email Address 11. Authorization. Minnesota CPV Member certifies to U.S. Bank that the person executing this Minnesota CPV Member Addendum is authorized by Minnesota CPV Member in accordance with its organization rules and applicable law to bind Minnesota CPV Member to the Terms and Conditions of this Minnesota CPV Member Addendum, including the authority to incur Debt in the name of Minnesota CPV Member. 12. Execution. By signing below, the individual(s) signing this Minnesota CPV Member Addendum is/are acting in his or her capacity as an authorized signing officer of Minnesota CPV Member and not in his or her personal capacity and certifies and warrants that(1)all action required by Minnesota CPV Member's organizational documents to authorize the signer(s)to act on behalf of Minnesota CPV Member in all actions taken under this Minnesota CPV Member Addendum, including but not limited to,the authority to incur Debt on behalf of Minnesota CPV Member, has been taken, (2)each signer is empowered in the name of and on behalf of Minnesota CPV Member to enter into all transactions contemplated in this Minnesota CPV Member Addendum and(3)the signatures appearing on all supporting documents of authority, if any,are authentic. 13. Reliance. Minnesota CPV Member has read, understands and agrees to all terms and conditions in this Minnesota CPV Member Addendum,and U.S. Bank is entitled to act in reliance upon the authorizations and certifications set herein. IN WITNESS WHEREOF,the parties have, by their authorized representatives,executed this Minnesota CPV Member Addendum. DATE: DATE: By Minnesota CPV Member: By U.S. Bank: City of Apple Valley U.S. Bank National Association (Minnesota CPV Member Name) (Signature of Authorized Signer) (Signature of Authorized Signer) Mary Hamann-Roland (Printed Name of Authorized Signer) (Printed Name of Authorized Signer) Mayor Vice President Printed Title of Authorized Signer) Printed Title of Authorized Signer) Approved as to form: (Signature of Attorney for Minnesota CPV Member) Michael Dougherty (Printed Name of Attorney) CPS 1700043 Page 2 of 6 R 4.2019 Before completing the Certificate of Authority,please read: • If the document being signed was "approved as to form" by an attorney, it is not necessary to complete the attached Certificate of Authority(C of A). • If the document was not"approved as to form"by an attorney, please complete the attached C of A(page 6). • Be sure to date all documents upon signing. Undated documents cannot be accepted and will be returned for dating. Signing Instructions for Certificate of Authority Note that three (3) different individuals must sign and date the C of A. If the Minnesota CPV Member does not have three individuals who are authorized to sign on behalf of the Minnesota CPV Member, please refer to page 7. Section 1 Organizational Information- Enter the legal Entity name and the tax ID number on the C of A. Note: The legal name of the Entity name is required. The legal name is usually the name on the Minnesota CPV Member's financial statements. Section 2 Authorized Persons - The individual who signed the Minnesota CPV Member Addendum must complete and sign within Section 2. Section 3 Execution Requirement- Check only one box in Section 3 to indicate how many individuals (either 1 or 2)that the Entity requires to sign legal documents on behalf of the Minnesota CPV Member. Section 4 Execution-No action required. Section 5 Certification-Two(2)individuals must sign and date Section 5 as well as insert their names and titles. Note: The individual(s)who signed in Section 2 cannot sign in Section 5 or this document is invalid. • An officer of the Entity("Officer One")is required to sign the top area of Section 5 attesting to the signatures in Section 2. • One other officer of the Entity("Officer Two")must sign the bottom area of Section 5 attesting to the signature of Officer One. Please see examples below: 5. Certification. I certify that I am the Secretary and I am acting in my official capacity as an authorized officer who has been given the authority by the Minnesota CPV Member to certify that the Authorized Person(s) has/have the full power and authority under applicable law and the governance rules relating to the Minnesota CPV Member to execute and deliver to U.S. Bank, on behalf of the Minnesota CPV Member, and to bind the Minnesota CPV Member under, the Documents for the purpose of establishing and extending the Services. I also certify that the name(s) and title(s)of the Authorized Person(s)set forth above are correct and that the signature appearing beside each name is a true and genuine specimen of his/her signature. John Doe i1 Printed Name of the Secretary of the Minnesota CPV Member 11(Cannot be an Authorized Person listed in Section 2) 11 Signature of the Secretary of the Minnesota CPV Memberll Date I certify that I am an officer of the Minnesota CPV Member, and as such, I certify that the above-named Secretary is acting in such capacity on behalf of the Minnesota CPV Member, the signature below is my genuine signature and the signature above is the genuine signature of such Secretary. Jane Smith,Treasurer i1 Printed Name&Title of Individual Signing Below 11(Cannot be an Authorized Person listed in Section 2) 11 Signature 11 Attested by One(1)Other Individual of the Minnesota CPV Member Date CPS 1700043 Page 3 of 6 R 4.2019 CERTIFICATE OF AUTHORITY 1. Organizational Information. This Certificate of Authority has been completed on behalf of the following Minnesota CPV Member(the"Minnesota CPV Member"): Minnesota CPV Member Legal Name: City of Apple Valley Federal Tax Identification Number: 2. Authorized Persons. In accordance with the governance rules relating to the Minnesota CPV Member,the following individuals(the"Authorized Person(s)")are authorized,on behalf of the Minnesota CPV Member,to execute and deliver to U.S. Bank National Association("U.S.Bank")and/or its affiliates the applicable contract(s),any applicable addenda and/or amendments thereto and any other documents or writings required by U.S. Bank(collectively,the"Documents")for the purpose of establishing one(1)or more card programs,extending credit and providing related services to the Minnesota CPV Member with U.S. Bank in the United States(collectively,the"Services"): Name Title Signature 3. Execution Requirements. The governance rules relating to the Minnesota CPV Member require the following number of Authorized Persons to sign the Documents for the Services(choose only one box): ❑ One(1)Authorized Person ❑ Two(2)Authorized Persons 4. Execution. By signing the Documents, each individual signing in his or her capacity as an authorized signing officer of the Minnesota CPV Member and not in his or her personal capacity,certifies and warrants that(a)all action required by Minnesota CPV Member's organizational documents to authorize the signer(s) to act on behalf of the Minnesota CPV Member in all actions taken under the Documents, including but not limited to, the authority to incur debt on behalf of the Minnesota CPV Member, has been taken, (b)each signer is empowered in the name of and on behalf of the Minnesota CPV Member to enter into all transactions and Services contemplated in the Documents, and (c) the signatures appearing on all supporting documents of authority are authentic. 5. Certification. I certify that I am the and I am acting in my official capacity as an authorized officer who has been given the authority by the Minnesota CPV Member to certify that the Authorized Person(s) has/have the full power and authority under applicable law and the governance rules relating to the Minnesota CPV Member to execute and deliver to U.S. Bank, on behalf of the Minnesota CPV Member, and to bind the Minnesota CPV Member under, the Documents for the purpose of establishing and extending the Services. I also certify that the name(s)and title(s)of the Authorized Person(s)set forth above are correct and that the signature appearing beside each name is a true and genuine specimen of his/her signature. i1 Printed Name of the of the Minnesota CPV Member i1(Cannot be an Authorized Person listed in Section 2) 11 Signature of the of the Minnesota CPV Member 11 Date I certify that I am an officer of the Minnesota CPV Member, and as such, I certify that the above-named is acting in such capacity on behalf of the Minnesota CPV Member, the signature below is my genuine signature and the signature above is the genuine signature of such 11 Printed Name&Title of Individual Signing Below 11(Cannot be an Authorized Person listed in Section 2) 11 Signature 11 Attested by One(1)Other Individual of the Minnesota CPV Member Date CPS 1700043 Page 4 of 6 R 4.2019 EXAMPLES TO Signing Instructions for Certificate of Authority(C Of A) EXAMPLE 1: 1. One(1) person is required to sign legal documents,and 2. Entity has more than two(2)authorized signatories who can attest to signatures of other signatories. Addendum: Person A signs. C of A Section 2: Person A completes and signs. C of A Section 3: First box is checked. C of A Section 4: Person B(preferably the Secretary)signs attesting to the signature of Person A. C of A Section 5: Person C signs attesting to Person B's authority and signature. EXAMPLE 2: 1. Two(2) people are required to sign legal documents,and 2. Entity has more than two(2)authorized signatories who can attest to signatures of other signatories. Addendum: Persons A and B sign. C of A Section 2: Persons A and B complete and sign. C of A Section 3: Second box is checked. C of A Section 4: Person C(preferably the Secretary)signs attesting to the signatures of Persons A and B. C of A Section 5: Person D signs attesting to Person C's authority and signature. EXAMPLE 3: 1. One(1)person is required to sign legal documents,and 2. Entity has only one(1)other authorized signatory who can attest to signatures of other signatories. Addendum: Person A signs. C of A Section 2: Person A completes and signs. C of A Section 3: First box is checked. C of A Section 4: Person B(preferably the Secretary)signs attesting to the signature of Person A. NOTE: If the Secretary can sign the C of A,than they cannot be Person A;they must be Person B. C of A Section 5: Person A signs attesting to Person B's authority and signature. EXAMPLE 4: 1. Two(2)people are required to sign legal documents,and 2. Entity has only one(1)other authorized signatory who can attest to signatures of other signatories. Addendum: Persons A and B sign. C of A Section 2: Persons A and B complete and sign. C of A Section 3: Second box is checked. C of A Section 4: Either Person A or B(preferably the Secretary)signs attesting to the signature of Persons A and B. NOTE: If the Secretary can sign the C of A,than they must sign in Section 4 and the other person must sign in Section 5. C of A Section 5: The Person who did not sign Section 4 signs attesting to the signing authority and signature of the person who did sign in Section 4,subject to the note above. CPS 1700043 Page 6 of 6 R 4.2019 00* 0000 00*00 ITEM: 4.K. Apple COUNCIL MEETING DATE: March 26, 2020 Valley SECTION: Consent Agenda Description: Approve Agreement with Cold Spring Granite Company to Furnish and I nstall One Columbarium Staff Contact: Department/ Division: Jeff Lathrop, Public Works Superintendent- Cemetery Public Works Department ACTION REQUESTED: Approve agreement with Cold Spring Granite Company to furnish and install one columbarium for a total cost of $50,683, with minor modifications as approved by the City Administrator and City Attorney. SUMMARY: Attached for your consideration is an agreement with Cold Spring Granite Company for furnishing and installing one columbarium. Staff is proposing to purchase and install the fourth columbarium in the initial grouping of four. The original artwork is trademarked, making Cold Spring Granite a sole source provider to obtain an identical columbarium. BACKGROUND: The first columbarium was placed in 2001, followed by the second in 2008. The third columbarium was installed in 2016. At the time of the installation of the third columbarium, 60 percent of the niches were sold in the first columbarium. To date in the three existing columbariums, over 85 percent, of the total 372 niches have been purchased. Cremation continues to increase as the preferred choice by many people. In 2008, staff installed the remaining three columbaria footings to Cold Spring Granite Company specifications. This allowed the area to be landscaped and ensured there would be minimal disruption when columbaria were placed in the future. BUDGET IMPACT: The purchase of a columbarium for $50,000 is included in the approved 2020 Public Works Cemetery operating budget. The additional $700 will be funded out of other budget savings in the Cemetery fund. ATTACHMENTS: Agreement ConsensusDocs 205 STANDARD SHORT FORM AGREEMENT BETWEEN OWNER AND CONSTRUCTOR (Lump Sum Price) Job Number: 1017202 Prospect Number: This Agreement is made this 121h day of March, 2020, by and between OWNER, City of Apple Valley I Lebanon Cemetery 7100 147th Street, Apple Valley, MN 55124 and CONSTRUCTOR, Cold Spring Granite Company—DBA Coldspring (ColdSpring) 17482 Granite West Road Cold Spring, MN 56320 Tax identification number(TIN)41-0197900 The Owner and Constructor are collectively the"Parties." Notice to the Parties shall be given at the above addresses. Contractor Licensing No., if applicable PROJECT: 124 Niche Romanesque Columbarium Lebanon Cemetery, 5450 150th Street SW,Apple Valley, MN 55124 DESIGN PROFESSIONAL: Cold Spring Granite Company 1. THE WORK The Constructor shall furnish construction administration and management services and use the Constructor's diligent efforts to perform the Work in an expeditious manner consistent with the Contract Documents.The Constructor shall provide all labor, materials, equipment and services necessary to complete the Work,as described in Exhibit A"The Work",all of which shall be provided in full accord with and reasonably inferable from the Contract Documents. 2. PRICE As full compensation for performance by the Constructor of the Work,the Owner shall pay the Constructor the lump sum price of Fifty Thousand Six Hundred Eighty Three dollars[($50,683.00)].The lump sum price is hereinafter referred to as the Contract Price, which shall be subject to increase or decrease as provided in this Agreement. Contract Price DOES NOT include any applicable taxes.CURRENT TAXES WILL BE ADDED AT THE TIME OF INVOICE UNLESS AN APPROVED TAX EXEMPT CERTIFICATE HAS BEEN RECEIVFn 001OR TO I^"01CING. 3. EXHIBITS The following attached exhibits are made part of this Agreement: A. EXHIBIT A:The Work, 1 page(s)dated March 12, 2020. 1 ConsensusDocs'205-Standard Short Form Agreement Between Owner and Constructor-02011,Revised March 2012.THIS DOCUMENT MAY HAVE BEEN MODIFIED FROM THE STANDARD LANGUAGE,and a report of modifications can be generated through the ConsensusDocs platform.Consultation with legal and insurance counsel and careful review of the entire documents are strongly encouraged.Purchase of the document permits the user to print one contract for each party to the contract within one project CCD only.You may only make copies of finalized documents for distribution to parties in direct connection with this contract.Any other uses are strictly prohibited. B. EXHIBIT B:Contract Documents, Rendering/Plans 8744-C, 1 page(s)dated June 28, 2016. C. EXHIBIT C: Progress Schedule, EXCLUDED page(s)dated N/A. D. EXHIBIT D: Schedule of Payments, EXCLUDED page(s)dated N/A. E. EXHIBIT E:Warranty, 2 pages dated EXCLUDED N/A. F. EXHIBIT F: Site Conditions, 1 page dated March 12, 2020. G. EXHIBIT G: Estimated Applicable Tax Amount, 1 page dated March 12, 2020. 4. ETHICS The Parties shall perform their obligations with integrity, ensuring at a minimum that each: (a) avoids conflicts of interest and promptly discloses any to the other Party;and (b)warrants that it has not and shall not pay nor receive any contingent fees or gratuities to or from the other Party, including its agents, officers,and employees, subcontractors,or others for whom they may be liable,to secure preferential treatment. 5. CONSTRUCTOR'S RESPONSIBILITIES The Constructor shall be responsible for supervision and coordination of the Work, including the construction means, methods,techniques, sequences, and procedures utilized, unless the Contract Documents give other specific instructions. 5.1. Except for permits and fees that are the responsibility of the Owner pursuant to this Agreement, the Constructor shall obtain and pay for all necessary permits, licenses,and renewals pertaining to the Work. 5.2. The Constructor shall pay all applicable taxes legally enacted when bids are received or negotiations concluded for the Work provided by the Constructor. 5.3. In the event that the Owner elects to perform work at the Worksite directly or by others retained by the Owner,the Constructor and Owner shall coordinate the activities of all forces at the Worksite and shall agree upon fair and reasonable schedules and operational procedures for Worksite activities. The Owner shall require each separate contractor to cooperate with the Constructor and assist with the coordination of activities and the review of construction schedules and operations. The Contract Price and Contract Time shall be equitably adjusted, as mutually agreed by the Parties, for changes made necessary by the coordination of construction activities, and the construction schedule shall be revised accordingly. 5.4. In order to facilitate its responsibilities for completion of the Work in accordance with and as reasonably inferable from the Contract Documents, prior to commencing the Work,the Constructor shall examine and compare the drawings and specifications with information furnished by the Owner pursuant to section 6.2; relevant field measurements made by the Constructor;and any visible conditions at the Worksite affecting the Work. 5.5. COMPLIANCE WITH LAWS The Constructor shall comply with all laws at its own costs.The Constructor shall be liable to the Owner for all loss,cost,or expense,attributable to any acts or omissions by the Constructor, its employees, subcontractors, and agents for failure to comply with laws, including, fines, penalties, or corrective measures. 5.6. WARRANTY 5.6.1. The Work shall be executed in accordance with the Contract Documents in a workmanlike manner.The Constructor warrants that all materials and equipment shall be new unless otherwise specified, of good quality, in conformance with the Contract Documents, and free from 2 ConsensusDocs'205-Standard Short Form Agreement Between Owner and Constructor-02011,Revised March 2012.THIS DOCUMENT MAY HAVE BEEN MODIFIED FROM THE STANDARD LANGUAGE,and a report of modifications can be generated through the ConsensusDocs platform.Consultation with legal and insurance counsel and careful review of the entire documents are strongly encouraged.Purchase of the document permits the user to print one contract for each party to the contract within one project CD only.You may only make copies of finalized documents for distribution to parties in direct connection with this contract.Any other uses are strictly prohibited. defective workmanship and materials.The Constructor further warrants that the Work will be free from material defects not intrinsic in the design or materials required in the Contract Documents. The Constructor's warranty does not include remedies for defects or damages caused by normal wear and tear during normal usage, use for a purpose for which the Project was not intended, improper or insufficient maintenance, modifications performed by the Owner or others retained by Owner,or abuse. 5.6.2. If, prior to the Date of Substantial Completion and within one year after the date of Substantial Completion of the Work, any portion of the Work is found to be not in conformance with the Contract Documents ("Defective Work"),the Owner shall promptly notify the Constructor in writing. Unless the Owner provides written acceptance of the condition,the Constructor shall promptly correct the Defective Work at its own cost and time and bear the expense of additional services required for correction of any Defective Work for which it is responsible. 5.7. SAFETY The Constructor shall have overall responsibility for safety precautions and programs in the performance of the Work, except that the Constructor's subcontractors shall also be responsible for the safety of persons or property in the performance of their work, and for compliance with the provisions of laws.The Constructor shall seek to avoid injury, loss or damage to persons or property by taking reasonable steps to protect its employees and other persons at the Worksite; materials and equipment stored at on-site or off-site locations for use in the Work; and property located at the Worksite and adjacent to Work areas,whether or not the property is part of the Work. 5.8. HAZARDOUS MATERIALS A Hazardous Material is any substance or material identified now or in the future as hazardous under any federal, state, or local law or regulation, or any other substance or material which may be considered hazardous or otherwise subject to statutory or regulatory requirement governing handling, disposal, or clean-up. The Constructor shall not be obligated to commence or continue work until any Hazardous Material discovered at the Worksite has been removed, or rendered or determined to be harmless by the Owner as certified by an independent testing laboratory and approved by the appropriate government agency. If the Constructor incurs additional costs or is delayed due to the presence or remediation of Hazardous Material,the Constructor shall be entitled to an equitable adjustment in the Contract Price or the Contract Time. 5.9. MATERIALS BROUGHT TO THE WORKSITE The Constructor shall be responsible for the proper delivery, handling,application, storage, removal, and disposal of all materials and substances brought to the Worksite by the Constructor in accordance with the Contract Documents and used or consumed in the performance of the Work. 5.10. SUBMITTALS The Constructor shall submit to the Owner and Design Professional for review and approval all shop drawings, samples, product data, and similar submittals required by the Contract Documents.Submittals may be submitted in electronic form if required in accordance with ConsensusDocs 200.2 and section 6.5. The Constructor shall be responsible to the Owner for the accuracy and conformity of its submittals to the Contract Documents.The Constructor shall prepare and deliver its submittals to the Owner and Design Professional in a manner consistent with the Schedule of the Work and in such time and sequence so as not to delay the performance of the Work or the work of the Owner and others retained by the Owner.The Constructor submittals shall identify in writing for each submittal all changes,deviations, or substitutions from the requirements of the Contract Documents.The approval of any Constructor submittal shall not be deemed to authorize deviations, substitutions, or changes in the requirements of the Contract Documents unless express written approval is obtained from the Owner specifically authorizing such deviation, substitution, or 3 ConsensusDocs'205-Standard Short Form Agreement Between Owner and Constructor-02011,Revised March 2012.THIS DOCUMENT MAY HAVE BEEN MODIFIED FROM THE STANDARD LANGUAGE,and a report of modifications can be generated through the ConsensusDocs platform.Consultation with legal and insurance counsel and careful review of the entire documents are strongly encouraged.Purchase of the document permits the user to print one contract for each party to the contract within one project CD only.You may only make copies of finalized documents for distribution to parties in direct connection with this contract.Any other uses are strictly prohibited. change. Further,the Owner shall not make any change,deviation, or substitution through the submittal process without specifically identifying and authorizing such deviation to the Constructor. The Owner shall be responsible for review and approval of submittals with reasonable promptness to avoid causing delay. The Constructor shall perform all Work strictly in accordance with approved submittals. The Owner's approval does not relieve the Constructor from responsibility for Defective Work resulting from errors or omissions of any kind on the approved shop drawings. 5.11. WORKSITE CONDITIONS If the conditions at the Worksite are(a)subsurface or other physical conditions which are materially different from those indicated in the Contract Documents, or(b) unusual and unknown physical conditions which are materially different from conditions ordinarily encountered and generally recognized as inherent in the Work provided for in the Contract Documents,the Constructor shall stop Work and give prompt written notice of the condition to the Owner and Design Professional.The Constructor shall not be required to perform any work relating to the unknown condition without the written mutual agreement of the Parties. Any change in the Contract Price or Contract Time as a result of the unknown condition shall be made by Change Order. 5.12. CUTTING, FITTING,AND PATCHING The Constructor shall perform cutting, fitting, and patching necessary to coordinate the various parts of the Work and to prepare its Work for the work of the Owner or others retained by the Owner. 5.13. CLEANING UP The Constructor shall regularly remove debris and waste materials at the Worksite resulting from the Work. Prior to discontinuing Work in an area,the Constructor shall clean the area and remove all rubbish and its construction equipment,tools, machinery,waste, and surplus materials. The Constructor shall minimize and confine dust and debris resulting from construction activities. At the completion of the Work,the Constructor shall remove from the Worksite all construction equipment,tools, surplus materials,waste materials, and debris. 6. OWNER'S RESPONSIBILITIES Any information or services to be provided by the Owner shall be provided in a timely manner. 6.1. thR 6.2. WORKSITE INFORMATION The Owner shall provide at the Owner's expense and with reasonable promptness the following,which the Constructor shall be entitled to rely upon for its accuracy and completeness: 6.2.1. information describing the physical characteristics of the Worksite, including surveys, Worksite evaluations, legal descriptions,data, or drawings depicting existing conditions, subsurface, and environmental studies, reports and investigations; 6.2.2. tests, inspections and other reports dealing with environmental matters, hazardous material and other existing conditions, including structural, mechanical, and chemical tests required by the Contract Documents or by law;and 6.2.3. any other information or services requested in writing by the Constructor that are relevant to the Constructor's performance of the Work and under the Owner's control.The information 4 ConsensusDocs'205-Standard Short Form Agreement Between Owner and Constructor-02011,Revised March 2012.THIS DOCUMENT MAY HAVE BEEN MODIFIED FROM THE STANDARD LANGUAGE,and a report of modifications can be generated through the ConsensusDocs platform.Consultation with legal and insurance counsel and careful review of the entire documents are strongly encouraged.Purchase of the document permits the user to print one contract for each party to the contract within one project only.You may only make copies of finalized documents for distribution to parties in direct connection with this contract.Any other uses are strictly prohibited. required by this subsection shall be provided in reasonable detail. Legal descriptions shall include easements,title restrictions, boundaries, and zoning restrictions.Worksite descriptions shall include existing buildings and other construction and all other pertinent Worksite conditions. Adjacent property descriptions shall include structures, streets, sidewalks, alleys, and other features relevant to the Work. Utility details shall include available services, lines at the Worksite and adjacent thereto,and connection points.The information shall include public and private information, subsurface information, grades, contours, and elevations, drainage data, exact locations and dimensions, and benchmarks that can be used by the Constructor in laying out the Work. 6.3. AeGessai:y to give neiin-e- of e-1:A-Rfe-rn-e- lien rights and,wheFe appliGable, stop netirm; This thm riqnn.d legal title. 6.4. BUILDING PERMIT, FEES, AND APPROVALS Except for those required of the Constructor pursuant to this Agreement,the Owner shall secure and pay for all other permits, approvals, easements,assessments, and fees required for the development,construction, use, or occupancy of permanent structures or for permanent changes in existing facilities, including the building permit. 6.5. DOCUMENTS IN ELECTRONIC FORM If the Owner requires that the Owner, Design Professional,and Constructor exchange documents and data in electronic or digital form, prior to any such exchange,the Owner, Design Professional, and Constructor shall agree on a written protocol governing all exchanges in ConsensusDocs 200.2 or a separate addendum. 7. SUBCONTRACTS Work not performed by the Constructor with its own forces shall be performed by subcontractors.The Constructor agrees to bind every subcontractor and material supplier(and require every subcontractor to so bind its subcontractors and material suppliers)to all the provisions of this Agreement and the Contract Documents as they apply to the subcontractor's and material supplier's portions of the Work. 8. CONTRACT TIME 8.1. DATE OF COMMENCEMENT The Date of Commencement is when this Agreement is fully executed by both parties. 8.2. TIME Substantial Completion of the Work shall be achieved in one hundred eighty days(180) days from the Date of Commencement. Unless otherwise specified in the Certificate of Substantial Completion,.the Work shall be finally complete within Thirty(30)days after the date of Substantial Completion,subject to adjustments as provided for in the Contract Documents.Time is of the essence for this Agreement. 9. SCHEDULE OF THE WORK Before submitting the first application for payment, the Constructor shall submit,for review by the Design Professional and approval by the Owner, a Schedule of the Work that shall show the dates on which the Constructor plans to begin and to complete various parts of the Work, including dates on which information and approvals are required from the Owner. 5 ConsensusDocs'205-Standard Short Form Agreement Between Owner and Constructor-02011,Revised March 2012.THIS C DOCUMENT MAY HAVE BEEN MODIFIED FROM THE STANDARD LANGUAGE,and a report of modifications can be generated through the ConsensusDocs platform.Consultation with legal and insurance counsel and careful review of the entire documents are strongly encouraged.Purchase of the document permits the user to print one contract for each party to the contract within one project only.You may only make copies of finalized documents for distribution to parties in direct connection with this contract.Any other uses are strictly prohibited. 9.1.The Owner may determine the sequence in which the Work shall be performed, provided it does not unreasonably interfere with the Schedule of the Work.The Owner may require the Constructor to make reasonable changes in the sequence at any time during the performance of the Work in order to facilitate the performance of work by the Owner or others. To the extent such changes increase the Constructor's time and costs,the Contract Price and Contract Time shall be equitably adjusted. 10. DELAYS AND EXTENSIONS OF TIME 10.1. If the Constructor is delayed at any time in the commencement or progress of the Work by any cause beyond the control of the Constructor,the Constructor shall be entitled to an equitable extension of the Contract Time. Examples of causes beyond the control of the Constructor include, but are not limited to,the following: acts or omissions of the Owner,the Design Professional, or others; changes in the Work or the sequencing of the Work ordered by the Owner or arising from decisions of the Owner that impact the time of performance of the Work;transportation delays not reasonably foreseeable;labor disputes not involving the Constructor;general labor disputes impacting the Project but not specifically related to the Worksite;fire;terrorism, epidemics, adverse governmental actions, unavoidable accidents or circumstances;adverse weather conditions not reasonably anticipated; encountering Hazardous Materials;concealed or unknown conditions;and delay authorized by the Owner pending dispute resolution.The Constructor shall process any requests.for equitable extensions of Contract Time in accordance with the provisions of article 12. 10.2. In addition, if the Constructor incurs additional costs as a result of a delay that is caused by acts or omissions of the Owner, the Design Professional, or others,changes in the Work or the sequencing of the Work ordered by the Owner, or arising from decisions of the Owner that impact the time of performance of the Work, encountering Hazardous Materials,concealed or unknown conditions, or delay authorized by the Owner pending dispute resolution,the Constructor shall be entitled to an equitable adjustment in the Contract Price subject to article 12. 10.3. In the event delays to the Work are encountered for any reason,the Constructor shall provide prompt written notice to the Owner of the cause of such delays after the Constructor first recognizes the delay. The Owner and Constructor agree to undertake reasonable steps to mitigate the effect of such delays. 10.4. NOTICE OF DELAY CLAIMS If the Constructor requests an equitable extension of the Contract Time or an equitable adjustment in the Contract Price as a result of a delay,the Constructor shall give the Owner written notice of the claim. If the Constructor causes delay in the completion of the Work, the Owner shall be entitled to recover its additional costs,subject to the mutual waiver of consequential damages herein. 11.ALLOWANCES All allowances stated in the Contract Documents shall be included in the Contract Price.While the Owner may direct the amounts of,and particular material suppliers or subcontractors for, specific allowance items, if the Constructor reasonably objects to a material supplier or subcontractor, it shall not be required to contract with them.The Owner shall select allowance items in a timely manner so as not to delay the Work. Allowances shall include the costs of materials and equipment delivered to the Worksite less applicable trade discounts and including requisite taxes, unloading and handling at the Worksite, and labor and installation, unless specifically stated otherwise. The Constructor's overhead and profit for the allowances shall be included in the Contract Price, but not in the allowances. The Contract Price shall be adjusted by Change Order to reflect the actual costs when they are greater than or less than the allowances. s ConsensusDocs'205-Standard Short Form Agreement Between Owner and Constructor-02011,Revised March 2012.THIS CCDDOCUMENT MAY HAVE BEEN MODIFIED FROM THE STANDARD LANGUAGE,and a report of modifications can be generated through the ConsensusDocs platform.Consultation with legal and insurance counsel and careful review of the entire documents are strongly encouraged.Purchase of the document permits the user to print one contract for each party to the contract within one project only.You may only make copies of finalized documents for distribution to parties in direct connection with this contract.Any other uses are strictly prohibited. 12. CHANGES 12.1. The Constructor may request or the Owner may order changes in the Work or the timing or sequencing of performance of the Work that impacts the Contract Price or the Contract Time.All such changes in the Work that affect the Contract Time or Contract Price shall be formalized in a Change Order. 12.2. The Owner and Constructor shall negotiate in good faith an appropriate adjustment to the Contract Price or the Contract Time and shall conclude these negotiations as expeditiously as possible.Acceptance of the Change Order and any adjustment in the Contract Price or Contract Time shall not be unreasonably withheld. 12.3. INTERIM DIRECTED CHANGE 12.3.1. The Constructor shall not be obligated to perform changes in the Work that impact the Contract Price or the Contract Time until a Change Order has been executed or a written Interim Directed Change has been issued. The Owner may issue a written Interim Directed Change directing a change in the Work prior to reaching agreement with the Constructor on the adjustment, if any, in the Contract Price or the Contract Time. 12.3.2. The Owner and the Constructor shall negotiate expeditiously and in good faith for appropriate adjustments, as applicable, to the Contract Price or the Contract Time arising out of an Interim Directed Change. As the changed work is performed,the Constructor shall submit its costs for such work with its application for payment. If there is a dispute as to the cost of the Work,the Owner shall pay the Constructor eighty five percent(85%)of its estimated cost to perform the work. In such event,the Parties reserve their rights as to the disputed amount, submitted to the requirements of article 20. 12.3.3. When the Owner and the Constructor agree upon the adjustment in the Contract Price or the Contract Time,for a change in the Work directed by an Interim Directed Change, such agreement shall be the subject of a Change Order. 12.4. COST OR CREDIT DETERMINATION 12.4.1.An increase or decrease in the Contract Price or the Contract Time resulting from a change in the Work shall be determined by one or more of the following methods: 12.4.1.1. unit prices set forth in this Agreement or as subsequently agreed; 12.4.1.2. a mutually accepted, itemized lump sum; 12.4.1.3. costs calculated on a basis agreed upon by the Owner and Constructor plus 10% overhead and 10%profit; or 12.5. UNIT PRICES If unit prices are included in the Contract Documents or are subsequently agreed to by the Parties, but the character or quantity of such unit price items as originally contemplated is so different in a proposed Change Order that the original unit prices will cause substantial inequity to the Owner or Constructor, such unit prices shall be equitably adjusted. ConsensusDocs'205-Standard Short Form Agreement Between Owner and Constructor-112011,Revised March 2012.THIS DOCUMENT MAY HAVE BEEN MODIFIED FROM THE STANDARD LANGUAGE,and a report of modifications can be generated through the ConsensusDocs platform.Consultation with legal and insurance counsel and careful review of the entire documents are strongly encouraged.Purchase of the document permits the user to print one contract for each party to the contract within one project Cl) only.You may only make copies of finalized documents for distribution to parties in direct connection with this contract.Any other uses are strictly prohibited. 12.6. PERFORMANCE OF CHANGED WORK The Constructor shall not be obligated to perform Changed Work until a Change Order has been executed by the Owner and Constructor. 13. PAYMENT Payment terms to be made as follows: 10%of contract value due with signed contract, 50%of total contract value must be received prior to shipment, balance net 30 days after completion, no retainer. Note: no work will begin until initial 10%payment is received. 13.1. Not part of this contract. 13.2. Not part of this contract. 13.3. Not part of this contract. 13.4. ADJUSTMENT OF CONSTRUCTOR'S PAYMENT APPLICATION The Owner may adjust or reject a payment application or nullify a previously approved payment application, in whole or in part, as may reasonably be necessary to protect Owner from loss or damage based upon the following,to the extent that Constructor is responsible for such under this Agreement: 13.4.1.the Constructor's repeated failure to perform the Work as required by the Contract Documents; 13.4.2. loss or damage arising out of or relating to this Agreement and caused by the Constructor to the Owner or to others retained by the Owner to whom the Owner may be liable; 13.4.3.the Constructor's failure to properly pay subcontractors for labor, materials, or equipment furnished in connection with the Work following receipt of such payment from the Owner; 13.4.4. Defective Work not corrected in a timely fashion; 13.4.5. reasonable evidence of delay in performance of the Work such that the Work will not be completed within the Contract Time; 13.4.6. reasonable evidence demonstrating that the unpaid balance of the Contract Price is insufficient to fund the cost to complete the Work;and 13.4.7. uninsured third-party claims involving the Constructor or reasonable evidence demonstrating that third-party claims are likely to be filed unless and until the Constructor furnishes the Owner with adequate security in the form of a surety bond, letter of credit,or other collateral or commitment which are sufficient to discharge such claims if established. No later than seven(7)days after receipt of an application for payment,the Owner shall give written notice to the Constructor disapproving or nullifying it or a portion of it, specifying the reasons for the disapproval or nullification.When the above reasons for disapproving or nullifying an application for payment are removed, payment shall be made for the amounts previously withheld. 13.5. PAYMENT DELAY If for any reason not the fault of the Constructor,the Constructor does not receive a progress payment from the Owner within seven (7)days after the time such payment is due, the Constructor, upon giving seven(7)days'written notice to the Owner, and without prejudice to and 6 ConsensusDocs'°205-Standard Short Form Agreement Between Owner and Constructor-02011,Revised March 2012.THIS DOCUMENT MAY HAVE BEEN MODIFIED FROM THE STANDARD LANGUAGE,and a report of modifications can be generated through the ConsensusDocs platform.Consultation with legal and insurance counsel and careful review of the entire documents are strongly encouraged.Purchase of the document permits the user to print one contract for each party to the contract within one project CCD only.You may only make copies of finalized documents for distribution to parties in direct connection with this contract.Any other uses are strictly prohibited. in addition to any other legal remedies, may stop Work until payment of the full amount owing to the Constructor has been received. The Contract Price and Contract Time shall be equitably adjusted by Change Order for reasonable cost and delay resulting from shutdown,delay,and start-up. 13.6. SUBSTANTIAL COMPLETION When Substantial Completion of the Work or a designated portion thereof is achieved,the Constructor shall prepare a Certificate of Substantial Completion that shall establish the date of Substantial Completion, and the respective responsibilities of the Owner and Constructor for interim items such as security, maintenance, utilities, insurance, and damage to the Work, and fixing the time for completion of all items on the list accompanying the Certificate. The Certificate of Substantial Completion shall be submitted by the Constructor to the Owner for written acceptance of responsibilities assigned in the Certificate. Unless otherwise provided in the Certificate of Substantial Completion, warranties required by the Contract Documents shall commence on the date of Substantial Completion of the Work or a designated portion. 13.6.1. Upon acceptance by the Owner of the Certificate of Substantial Completion,the Owner shall pay to the Constructor the remaining retainage held by the Owner for the Work described in the Certificate of Substantial Completion less a sum equal to one hundred twenty five percent (125%)of the estimated cost of completing or correcting remaining items on that part of the Work, as agreed to by the Owner and Constructor as necessary to achieve final completion. Uncompleted items shall be completed by the Constructor in a mutually agreed timeframe.The Owner shall pay the Constructor monthly the amount retained for unfinished items as each item is completed. 13.7. FINAL COMPLETION When final completion has been achieved,the Constructor shall prepare for the Owner's acceptance a final application for payment stating that to the best of Constructor's knowledge, and based on the Owner's inspections,the Work has reached final completion in accordance with the Contract Documents. 13.7.1. Final payment of the balance of the Contract Price shall be made to the Constructor within thirty(30)days after the Constructor has submitted to the Owner a complete and accurate application for final payment and the following submissions: 13.7.1.1. an affidavit declaring any indebtedness connected with the Work,e.g. payrolls or invoices for materials or equipment,to have been paid, satisfied, or to be paid with the proceeds of final payment, so as not to encumber the Owner's property; 13.7.1.2.as-built drawings, manuals, copies of warranties, and all other close-out documents required by the Contract Documents; 13.7.1.3. release of any liens,conditioned on final payment being received; 13.7.1.4.consent of any surety, if applicable;and 13.7.1.5. a report of any accidents or injuries experienced by the Constructor or its subcontractors at the Worksite. 13.8. Claims not reserved by the Owner in writing with the making of final payment shall be waived except for claims relating to liens or similar encumbrances,warranties, Defective Work, and latent defects. Unless the Constructor provides written identification of unsettled claims known to the s ConsensusDocs'205-Standard Short Form Agreement Between Owner and Constructor-02011,Revised March 2012.THIS DOCUMENT MAY HAVE BEEN MODIFIED FROM THE STANDARD LANGUAGE,and a report of modifications can be generated through the ConsensusDocs platform.Consultation with legal and insurance counsel and careful review of the entire documents are strongly encouraged.Purchase of the document permits the user to print one contract for each party to the contract within one project Cl only.You may only make copies of finalized documents for distribution to parties in direct connection with this contract.Any other uses are strictly prohibited. Constructor at the time of making application for final payment, acceptance of final payment constitutes a waiver of such claims. 13.9. LATE PAYMENT Payments due but unpaid shall bear interest from the date payment is due at the statutory rate at the place of the Project. 14. INDEMNITY 14.1. To the fullest extent permitted by law,the Constructor shall indemnify and hold harmless the Owner, Owner's officers,directors, members,consultants,agents, and employees and the Design Professional (the Indemnitees)from all claims for bodily injury and property damage,other than to the Work itself and other property insured under section 15.3, including reasonable attorneys'fees,costs, and expenses,that may arise from the performance of the Work but only to the extent caused by the negligent acts or omissions of the Constructor, subcontractors or anyone employed directly or indirectly by any of them or by anyone for whose acts any of them may be liable. The Constructor shall be entitled to reimbursement of any defense costs paid above the Constructor's percentage of liability for the underlying claim to the extent provided in the section immediately below. 14.2. To the fullest extent permitted by law, the Owner shall indemnify and hold harmless the Constructor, its officers, directors, or members,subcontractors, or anyone employed directly or indirectly by any of them or anyone for whose acts any of them may be liable from all claims for bodily injury and property damage, other than property insured under section 15.3, including reasonable attorneys'fees,costs, and expenses,that may arise from the performance of work by the Owner, Design Professional, or others retained by the Owner, but only to the extent caused by the negligent acts or omissions of the Owner,the Design Professional, or others retained by the Owner.The Owner shall be entitled to reimbursement of any defense costs paid above the Owner's percentage of liability for the underlying claim to the extent provided in the section immediately above. Notwithstanding. the Owner's indemnification requirement is limited solely to available insurance proceeds. 14.3. NO LIMITATION ON LIABILITY In any and all claims against the Indemnitees by any employee of the Constructor, anyone directly or indirectly employed by the Constructor or anyone for whose acts the Constructor may be liable,the indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages, compensation,or benefits payable by or for the Constructor under Workers'Compensation acts, disability benefit acts, or other employment benefit acts. 15. INSURANCE. 15.1. Before commencing the Work and as a condition precedent to payment,the Constructor shall procure and maintain in force Workers' Compensation Insurance, Employers' Liability Insurance, Business Automobile Liability Insurance, and Commercial General Liability Insurance (CGL).The CGL policy shall include coverage for liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, contractual liability, and broad form property damage. The Constructor shall maintain completed operations liability insurance for one year after Substantial Completion, or as required by the Contract Documents,whichever is longer. If requested,the Constructor shall provide the Owner with certificates of the insurance coverage required.The Constructor's Employers' Liability, Business Automobile Liability, and CGL policies, as required in this article, shall be written with at least the following limits of liability- 10 ConsensusDocs'205-Standard Short Form Agreement Between Owner and Constructor-02011,Revised March 2012.THIS DOCUMENT MAY HAVE BEEN MODIFIED FROM THE STANDARD LANGUAGE,and a report of modifications can be generated through the ConsensusDocs platform.Consultation with legal and insurance counsel and careful review of the entire documents are strongly encouraged.Purchase of the document permits the user to print one contract for each party to the contract within one project only.You may only make copies of finalized documents for distribution to parties in direct connection with this contract.Any other uses are strictly prohibited. 15.1.1. Employers' Liability Insurance: a. $1,000,000 bodily injury by accident per accident; b. $1,000,000 bodily injury by disease policy limit c.$1,000,000 bodily injury by disease per employee. 15.1.2. Business Automobile Liability Insurance: a. $1,000,000 per accident. 15.1.3. CGL Insurance: a.$1,000,000 per occurrence; b.$5,000,000 general aggregate; c. $2,000,000 products/completed operations aggregate; d. $1,000,000 personal and advertising injury limit. 15.2. Employers' Liability, Business Automobile Liability, and CGL coverage required in the subsection above may be arranged under a single policy for the full limits required or by a combination of underlying policies with the balance provided by excess or umbrella liability policies.The Constructor shall maintain in effect all insurance coverage required in the section immediately above with insurance companies lawfully authorized to do business in the jurisdiction in which the Project is located. If the Constructor fails to obtain or maintain any insurance coverage required under this Agreement,the Owner may purchase such coverage and charge the expense to the Constructor, or terminate this Agreement.To the extent commercially available to the Constructor from its current insurance company, insurance policies required under section 15.1 shall contain a provision that the insurance company or its designee must give the Owner written notice transmitted in paper or electronic format: (a)30 days before coverage is nonrenewed by the insurance company and (b) within 10 business days after cancelation of coverage by the insurance company. Prior to commencing the Work and upon renewal or replacement of the insurance policies,the Constructor shall furnish the Owner with certificates of insurance until one year after Substantial Completion or longer if required by the Contract Documents. In addition, if any insurance policy required under section 15.1 is not to be immediately replaced without lapse in coverage when it expires, exhausts its limits, or is to be cancelled,the Constructor shall give Owner prompt written notice upon actual or constructive knowledge of such condition. 15.3. pQrIDCQTV INICI IQAAI(`C Qefnre+ho c+o r+of Work,+he(Diner Shall ebtaffiR RRd moin+min si-Iold-er's Risk POIiGy UPeR the 9A*9 PF9j9G4 fGF thR- fl-111 A-9-St Of F9plaGWReRt M the tim.e 0. less.This Fanters ,e shall alse name the s , Design Pre f es sse in—Ral ass Ralmleadd.0 ns-i-,reed-s--This ins 61rawnroe shaal I-h es virifteen aas a&U-i'd per's Risk RolnGy or e subAGIFItIF , e untol final payment has- -hA-Q-.P FRA_d_A_ GF UAtil RG PerseR 9F entity othor thm the OwmAr har, Rn -rmblg 0 15.3.1. If the Guener.foes. Ret iRteRd to n rnhase the nreneFty ined by+hie. the QwReF shall give 11 ConsensusDoes'205-Standard Short Form Agreement Between Owner and Constructor-112011,Revised March 2012.THIS DOCUMENT MAY HAVE BEEN MODIFIED FROM THE STANDARD LANGUAGE,and a report of modifications can be generated through the ConsensusDocs platform.Consultation with legal and insurance counsel and careful review of the entire documents are strongly encouraged.Purchase of the document permits the user to print one contract for each party to the contract within one project CD only.You may only make copies of finalized documents for distribution to parties in direct connection with this contract.Any other uses are strictly prohibited. 15.3.2.Thq CNA9119F AAGI Gonstri inter waive all Fights agamAst eaGh nthigr-and theiF Fespertive as they Fnay have to!he preGeeds of!he ORAWIF—ARG-9;and-66IGh Fights as She GA-FISMUGA9F FRay have 15.3.3.Te+he e..+e Rt of+he lirRUs of+he( A_FIsq r„n+nr4. Iinsu ranGe speGified in eefien 15. +he , demands,damages, losses,and expenses, attemeys' fees, with or aFising out of aAy damage 9F alleged damage ie aRy 9f th9 OwneF's existing adjareRt pl:eperty that may anyeRe f9F whose aGts any of them may be liable. 15.4. OWNER'S INSURANCE The Owner may procure and maintain insurance against loss of use of the Owner's property caused by fire or other casualty loss.The Owner shall either self-insure or obtain and maintain its own liability insurance for protection against claims arising out of the performance of this Agreement, including without limitation, loss of use and claims, losses and expenses arising out of the Owner's errors or omissions. 15.5. ADDITIONAL LIABILITY COVERAGE Owner shall not require Constructor to purchase and maintain liability coverage, primary to Owner's coverage in the section immediately above. 15.5.1. If required by section immediately above,the additional liability coverage required of the Constructor shall be: 1. ADDITIONAL INSURED. The Owner shall not be named as an additional insured on Constructor's CGL insurance specified, for operations and completed operations, but only with respect to liability for bodily injury, property damage or personal and advertising injury to the extent caused by the negligent acts or omissions of the Constructor,or those acting on the Constructor's behalf, in the performance of the Constructor's Work for the Owner at the Worksite. 16. BONDS Performance and Payment Bonds are not required of the Constructor. Such bonds shall be issued by a surety admitted in the state in which the Project is located and must be acceptable to the Owner.The Owner's acceptance shall not be withheld without reasonable cause.The penal sum of the Payment Bond shall equal the penal sum of the Performance Bond. 17. LIMITED MUTUAL WAIVER OF CONSEQUENTIAL DAMAGES Except for(a) losses covered by insurance required by the Contract Documents, or(b) specific items of damages excluded from this waiver as mutually agreed upon by the Parties and identified below, the Parties agree to waive all claims against each other for any consequential damages that may arise out of or relate to this Agreement. 12 ConsensusDocs'205-Standard Short Form Agreement Between Owner and Constructor-02011,Revised March 2012.THIS DOCUMENT MAY HAVE BEEN MODIFIED FROM THE STANDARD LANGUAGE,and a report of modifications can be generated through the ConsensusDocs platform.Consultation with legal and insurance counsel and careful review of the entire documents are strongly encouraged.Purchase of the document permits the user to print one contract for each party to the contract within one project only.You may only make copies of finalized documents for distribution to parties in direct connection with this contract.Any other uses are strictly prohibited. 17.1. The provisions of this section shall also apply to the termination of this Agreement and shall survive such termination. The Owner and the Constructor shall require similar waivers in contracts with subcontractors and others retained for the project. 18. RISK OF LOSS Except to the extent a loss is covered by applicable insurance, risk of loss or damage to the Work shall be upon the Constructor until the Date of Substantial Completion, unless otherwise agreed to by the Parties. 19. NOTICE TO CURE AND TERMINATION 19.1. NOTICE TO CURE A DEFAULT If the Constructor persistently fails to supply enough qualified workers, proper materials, or equipment to maintain the approved Schedule of the Work in accordance with article 9, or fails to make prompt payment to its workers, subcontractors, or material suppliers, disregards law or orders of any public authority having jurisdiction,or is otherwise guilty of a material breach of a provision of this Agreement,the Constructor may be deemed in default. If the Constructor fails within fifteen (15) business days after written notification to commence and continue satisfactory correction of such default with diligence and promptness, then the Owner shall give the Constructor a second written notice to correct the default within a fifteen (15) business day period. If the Constructor fails to promptly commence and continue satisfactory correction of the default following receipt of such second notice,the Owner,without prejudice to any other rights or remedies, shall have the right to take reasonable steps it deems necessary to correct deficiencies and charge the cost to the Constructor,who shall be liable for such payments including reasonable overhead, profit, and attorneys'fees. 19.2. TERMINATION BY OWNER If,within fifteen (15)days of receipt of a notice to cure pursuant to section immediately above,the Constructor fails to commence and satisfactorily continue correction of the default set forth in the notice to cure,the Owner may notify the Constructor that it intends to terminate this Agreement for default absent appropriate corrective action within fifteen (15) additional days. After the expiration of the additional fifteen (15)day period,the Owner may terminate this Agreement by written notice absent appropriate corrective action.Termination for default is in addition to any other remedies available to the Owner. If the Owner's costs arising out of the Constructor's failure to cure, including the cost of completing the Work and reasonable attorney fees, exceed the unpaid Contract Price, the Constructor shall be liable to the Owner for such excess costs. If the Owner's costs are less than the unpaid Contract Price,the Owner shall pay the difference to the Constructor. In the event the Owner exercises its rights under this section, upon the request of the Constructor,the Owner shall furnish to Constructor a detailed accounting of the costs incurred by the Owner. 19.2.1.The Owner shall make reasonable efforts to mitigate damages arising from the Constructor default and shall promptly invoice the Constructor for all amounts due. 19.3. TERMINATION BY CONSTRUCTOR Upon fifteen (15)days'written notice to the Owner,the Constructor may terminate this Agreement if the Work has been stopped for a thirty(30) day period through no fault of the Constructor for any of the following reasons: (a) under court order or order of other governmental authorities having jurisdiction; (b) as a result of the declaration of a national emergency or other governmental act during which,through no act or fault of the Constructor, materials are not available. 13 ConsensusDocs'205-Standard Short Form Agreement Between Owner and Constructor-®2011,Revised March 2012.THIS DOCUMENT MAY HAVE BEEN MODIFIED FROM THE STANDARD LANGUAGE,and a report of modifications can be generated through the ConsensusDocs platform.Consultation with legal and insurance counsel and careful review of the entire documents are strongly encouraged.Purchase of the document permits the user to print one contract for each parry to the contract within one project CD only.You may only make copies of finalized documents for distribution to parties in direct connection with this contract.Any other uses are strictly prohibited. 19.3.1. In addition, upon seven (7)days'written notice to Owner, Constructor may terminate the Agreement if the Owner does any of the following:(a)fails to furnish reasonable evidence that sufficient funds are available and committed for the entire cost of the Project in accordance with section 6.1; (b)assigns this Agreement over the Constructor's reasonable objection; (c)fails to pay the Constructor in accordance with this Agreement and the Constructor has complied with the notice provisions of section 13.5;or(d)otherwise materially breaches this Agreement. 19.3.2. Upon termination by the Constructor pursuant to this Agreement,the Constructor shall be entitled to recover from the Owner payment for all Work executed and for any proven loss,cost, or expense in connection with the Work, including all demobilization costs plus reasonable overhead and profit. 19.4. OBLIGATIONS ARISING BEFORE TERMINATION Even after termination the provisions of this Agreement still apply to any Work performed, payments made, events occurring, costs charged or incurred,or obligations arising before the termination date. 20. CLAIMS AND DISPUTE RESOLUTION 20.1. CLAIMS FOR ADDITIONAL COST OR TIME Except as provided in sections 10.3 and 10.4 for any claim for an increase in the Contract Price or the Contract Time,the Constructor shall give the Owner written notice of the claim within fourteen(14)days after the occurrence giving rise to the claim or within fourteen (14)days after the Constructor first recognizes the condition giving rise to the claim, whichever is later. Except in an emergency, notice shall be given before proceeding with the Work. Any change in the Contract Price or the Contract Time resulting from such claim shall be authorized by Change Order. 20.2. WORK CONTINUANCE AND PAYMENT Unless otherwise agreed in writing, the Constructor shall continue the Work and maintain the Schedule of the Work during any dispute resolution proceedings. If the Constructor continues to perform,the Owner shall continue to make payments in accordance with the Agreement. 20.3. DISPUTE MITIGATION THROUGH DIRECT DISCUSSIONS If a dispute arises out of or relates to this Agreement or its breach,the Parties shall endeavor to settle the dispute through direct discussions.Within five (5) business days,the Parties'representatives,who shall possess the necessary authority to resolve such matter and who shall record the date of first discussions shall conduct direct discussions and make a good faith effort to resolve such dispute. 20.4. MEDIATION Disputes between the Owner and Constructor not resolved by direct discussion shall be submitted to mediation pursuant to the Construction Industry Mediation Rules of the American Arbitration Association (AAA).The Parties shall select the mediator within fifteen (15)days of the request for mediation. Engaging in mediation is a condition precedent to any form of binding dispute resolution. 20.5. BINDING DISPUTE RESOLUTION If neither direct discussions nor mediation successfully resolve the dispute,the venue for any dispute shall be the district court of Dakota County. Minnesota. 14 ConsensusDocs-205-Standard Short Form Agreement Between Owner and Constructor-02011,Revised March 2012.THIS DOCUMENT MAY HAVE BEEN MODIFIED FROM THE STANDARD LANGUAGE,and a report of modifications can be generated through the ConsensusDocs platform.Consultation with legal and insurance counsel and careful review of the entire documents are strongly encouraged.Purchase of the document permits the user to print one contract for each party to the contract within one project only.You may only make copies of finalized documents for distribution to parties in direct connection with this contract.Any other uses are strictly prohibited. 20.6. COST OF DISPUTE RESOLUTION The costs of any binding dispute resolution procedures and reasonable attorneys'fees shall be borne by the non-prevailing Party, as determined by the adjudicator of the dispute. 20.7. Ste m (1 e State of Minnesota. QTH DAQTIFS; CONIRRINIT TO THE dI�RIS�ICTl9^,rOF�T,HF= MI^I^ICQr1TA CTATE DISTRICT CQ IRT, Q STEARNGQI 1^ITV, ll II FOR ADIGATIGNI OF DIRRI ITEC A,QICINIG.nl IT OF TL.IIC AQ__REE=M ENIT Mel.ati.,n AW thio noyonant will har raorniary by the owner in aRy Gth9F GQNr. 21. MISCELLANEOUS 21.1. EXTENT OF AGREEMENT Except as expressly provided,this Agreement is for the exclusive benefit of the Parties and not for the benefit of any third party.This Agreement represents the entire and integrated agreement between the Parties,and supersedes all prior negotiations, representations, or agreements, either written or oral. 21.2. ASSIGNMENT Except as to the assignment of proceeds, neither Party shall assign its interest in this Agreement, in whole or in part,without the written consent of the other Party. The terms and conditions of this Agreement shall be binding upon both Parties,their partners, successors, assigns, and legal representatives. 21.3. GOVERNING LAW This Agreement shall be governed by the laws of the state of Minnesota. 21.4 CONSTRUCTOR'S OBLIGATIONS TO SUBCONTRACTORS The Constructor shall pay any subcontractor within ten days of the Constructor's receipt of payment from the Owner for undisputed services provided by the subcontractor. The Constructor shall pay interest of one and one-half(1- 1/2%) percent per month or any part of a month to the subcontractor on any undisputed amount not paid on time pursuant to this provision to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of one hundred ($100.00) dollars or more shall be ten ($10.00)dollars. For an unpaid balance of less than one hundred($100.00) dollars,the Constructor shall pay the actual penalty due under this provision to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Constructor shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. 15 ConsensusDocs'°205-Standard Short Form Agreement Between Owner and Constructor-02011,Revised March 2012.THIS DOCUMENT MAY HAVE BEEN MODIFIED FROM THE STANDARD LANGUAGE,and a report of modifications can be generated through the ConsensusDocs platform.Consultation with legal and insurance counsel and careful review of the entire documents are CD strongly encouraged.Purchase of the document permits the user to print one contract for each party to the contract within one project only.You may only make copies of finalized documents for distribution to parties in direct connection with this contract.Any other uses are strictly prohibited. JOINT DRAFTING The Parties expressly agree that this Agreement was jointly drafted, and that they both had opportunity to negotiate terms and to obtain assistance of counsel in reviewing terms prior to execution. This Agreement shall be construed neither against nor in favor of either Party, but shall be construed in a neutral manner. OWNER:City of Apple Valley BY: Date: Mary Hamann-Roland ITS: Mayor BY: Date: Pamela Gackstetter ITS: Clerk CONS-!-s=;UC�` 0dR: Cold Spring Granite Company l' J - 3 ) c a laoaa BY: Date: COLDSPPING authoriz,,�d signer END OF DOCUMENT. 16 ConsensusDocs'205-Standard Short Form Agreement Between Owner and Constructor-02011,Revised March 2012.THIS DOCUMENT MAY HAVE BEEN MODIFIED FROM THE STANDARD LANGUAGE,and a report of modifications can be generated through the ConsensusDocs platform.Consultation with legal and insurance counsel and careful review of the entire documents are strongly encouraged.Purchase of the document permits the user to print one contract for each party to the contract within one project Cl) only.You may only make copies of finalized documents for distribution to parties in direct connection with this contract.Any other uses are strictly prohibited. COLDSPRING' EXHIBIT A "The Work" 124 Niche Romanesque Pre-Assembled Columbarium City of Apple Valley I Lebanon Cemetery, Apple Valley, MN Page 1 of 1 March 12, 2020 1. Coldspring will fabricate and ship (F.O.B. Apple Valley, MN) one (1) 124 Niche Romanesque Columbarium per Coldspring design 8744-C1 and Exhibit "B" dated June 28, 2016. 2. Columbarium features a special cap with four round columns. It is a six (6) niche high unit (four-sides) that accommodates 28 single depth niches and 48 double depth niches for a total of 124 spaces. 3. Interior units are reinforced concrete with a durable polystyrene liner and closure. The cabinet is completely clad in granite. 4. Niche fronts will be polished (narrow range) Academy Black granite and hung with bronze rosette hangers. 5. Niche fronts will be predrilled for Coldspring NS-48 and NS-49 bronze niche plaques, 7-1/4" center to center. 6. Niche trim will be polished (full range) Rockville White granite. 7. Coldspring is responsible for construction plans and installation of columbarium on existing foundation. 8. Site access for semi-trailer and equipment to be provided by the Buyer. Deliveries will be made with a 70' long tractor trailer weighing 90,000 pounds. Route to construction site must be free of obstructions. Coldspring is not responsible for damage to roadways or grade required for construction access, but will make every effort to avoid unusual damages. 9. The purchaser is responsible for any costs involved with unusual obstructions,such as gas lines, boulders, phone lines, etc., that could be in the foundation area. 10. Pricing for this contract offer is based on current market conditions with the construction to begin no later than July 2020. Delays beyond the control of Coldspring may be subject to a price surcharge. 11 . Excluded from this Contract: State and local permits, memorialization, landscaping, stamped engineered drawings, and carving/lettering other than the four (4) floral carvings. 17482 Granite West Road,Cold Spring,MN 56320 T 800.328.5040 W www.coldspringusa.com EXHIBIT "B" June 28, 2016 W " . 6, 2Mba iul{e r r r.. p i 124 NICHE ROMANESQUE PRE-.ASSEMBLED C©LUMBARIUM 'T`vvuNTY-EiGHx(28) StNuiz Dcpni Nicros&Fokw-Ewu r(48)Douisix,OFPT"Nwty[s. Uq.— e IT f � , ``� .• �'�� r 'yam, Niche Plan rx rru: u nY,FOUM (,owmauUUM lihic:HT=W-f 0" �FRMN IT GRANIT BRONZ Mausoleum Division Dwg 8744-c1 Scale 1-800-328-5040 ..,-Jt vgn is !aw•�C rrauJNxi.ctif ame or Jup6tatitm iF prr44WLd. Exhibit"F" rs COLDS P R I N G Dated: March 12,2020 r" 1 SITE ACCESS REQUIREMENTS PRICE QUOTES ARE BASED UPON THE FOLLOWING: 1. Foundation: Must be completed to specification at least (7) seven days prior to delivery 2. Site shall be: a. Free of all debris. (Dirt mounds, lumber, equipment, etc.) b. The ground around the site must withstand the weight of the trucks and cranes, up to 80,000 lbs. (wet or dry) 3. Access to Site: Price is based upon foundation being no more than 15 feet off a paved road or equally compacted surface. Additional equipment and/or material used to gain access to site will be at owner's expense. 4. Roads into and around the project site must be: (able to accommodate a semi tractor-trailer approximately 10' wide and 75' long) a. They need to be a paved or equally compacted surface b. The 75' semi tractor-trailers must be able to make all turns into and around cemetery 5. Height Restrictions: (Trailer height is 13'-6". Owner would be responsible for removal of any of the following obstructions) a. Trees b. Power Lines c. Entrance Gates 6. Truck and Crane Info: a. Weight-up to 80,000 lbs. b. Height-up to 13'-6" tall c. Length-up to 75' long d. Width-up to 10' wide, plus outriggers COLDSPRING WILL TAKE EVERY PRECAUTION AND GIVE REASONABLE CARE TO NOT CAUSE DAMAGE TO THE PROJECT LOCATION. PLEASE CALL YOUR PROJECT MANAGER WITH ANY QUESTIONS AT 800- 328-5040. Side 1 of 1 Form MG-031 (12Feb14) 4 Exhibit"G" w O Dated: March 12,2020 ^1 ESTIMATED APPLICABLE TAX AMOUNT 1. Based upon the applicable tax rate provided by Buyer, the ESTIMATED sales tax amount for this project is $0.00.This ESTIMATED applicable tax amount is only an estimate and the ACTUAL current applicable tax amount will be added at the time of invoicing based upon the actual shipment location as outlined below. Form#CD-010(10Feb1 S) 090 ITEM: 4.L. 0000 000 Apple COUNCIL MEETING DATE: March 26, 2020 Valley SECTION: Consent Agenda Description: Approve Change Order No. 6 to Agreement with Fendler Patterson Construction, I nc., for City Hall - Lower Level Buildout Staff Contact: Department/ Division: Charles Grawe,Assistant City Administrator Administration/ Information Technologies ACTION REQUESTED: Approve Change Order No. 6 to the agreement with Fendler Patterson Construction, Inc., for City Hall - Lower Level Buildout, in the additional amount of $10,734.00, and authorize the Mayor and City Clerk to sign the same. SUMMARY: Attached is a proposal for one change order to the project contract. The change order covers two issues summarized below. Change Order 6 is in the amount of$10,734. The contract sum prior to the approval of the change order is $971,957.60. With the approval of the change order, the contract sum would be $982,691.60. The project is under budget. BACKGROUND: CO 6, Item 1: This item has three items. Add electrical outlets and controls for new evidence room area. Part of the project involves expansion of the Police Evidence Room. The general project was bid prior to the establishment of the shelving plan for the evidence room. Now that the shelving plan is established, this item adds electrical sockets and lighting control switches to locations that are compatible with the shelving. The second item is the replacement of the Police kitchen sink and countertop. Both are more than 25 years old and would be replaced this year separately. Staff believes it is more cost effective to include this work in this project as the contractor is already providing new sink and counters as part of the project. Finally, the damaged stormwater pipe has been fixed, but requires retesting to verify that there are no further leaks. This includes performing the air pressure testing. CO 6, Item 2: Remove doorway from folding partition in lower level training room. This a value-engineering decision to help reduce costs. The folding partition can be partially extended to still allow access between the two sides of the room. BUDGET IMPACT: CO 6: Total Amount $10,734.00 CO 6, Item 1 Addition. $12,429.00 CO 6, Item Deduction. ($1,695.00) ATTACHMENTS: Change Order Document(s) TM AIADocument G701 - 2017 Change Order PROJECT:(Name and address) CONTRACT INFORMATION: CHANGE ORDER INFORMATION: 19028 Apple Valley Municipal Center Contract For:General Construction Change Order Number:006 2019 Remodel Apple Valley,Minnesota Date: 10/25/2020 Date:03/18/2020 OWNER:(Name and address) ARCHITECT:(Name and address) CONTRACTOR:(Name and address) City of Apple Valley CNH Architects Fendler Patterson 7100 147th St W.,Apple Valley,MN 7300 147th St W.,Ste 504,Apple Valley, 4839 124th St,Savage MN,55387 55124 MN 55124 THE CONTRACT IS CHANGED AS FOLLOWS: (Insert a detailed description of the change and, if applicable,attach or reference specific exhibits.Also include agreed upon adjustments attributable to executed Construction Change Directives) PR# 13 Adjustments to the electrical and light switching in the lower level Training Room and Evidence Expansion. Addition of a new counter,sink,faucet and glass filler in the Police Department Kitchen.Conduct a new air pressure test on the same segment of pipe that was previously tested as several of the gaskets have now been replaced. $12,429.00 SI# 7 Removal of the egress door from the folding partition in lower level Training Room. ($1,695.00) Total $10,734.00 The original Contract Sum was $ 934,300.00 The net change by previously authorized Change Orders $ 37,657.60 The Contract Sum prior to this Change Order was $ 971,957.60 The Contract Sum will be increased by this Change Order in the amount of $ 10,734.00 The new Contract Sum including this Change Order will be $ 982,691.60 The Contract Time will be increased by Zero(0)days. The new date of Substantial Completion will be NOTE:This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price,or the Contract Time,that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor,in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT,CONTRACTOR AND OWNER. CNH Architects Fendler Patterson City of Apple Valley ARCHITECT(Firm name) CONTRACTOR(Firm name) OWNER(Firm name) SIGNATURE SIGNATURE SIGNATURE Wayne G.Hilbert,Principal Cory.cones,Contractor Mary Hamann-Roland,Mayor PRINTED NAME AND TITLE PRINTED NAME AND TITLE PRINTED NAME AND TITLE DATE DATE DATE ATTEST Pamela J.Gackstetter,City Clerk PRINTED NAME AND TITLE DATE AIA Document G701 T" —2017.Copyright©1979,1987,2000,2001 and 2017 by The American Institute of Architects.All rights reserved.WARNING:This AIA®Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this AIA®Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.This document was produced by AIA software at 11:09:19 ET on 03/18/2020 under Order No.9466856926 which expires on 03/05/2021,and is not for resale. User Notes: (3139ADA5E) 00* 0000 00*00 ITEM: 4.M. Apple COUNCIL MEETING DATE: March 26, 2020 Valley SECTION: Consent Agenda Description: Approve Personnel Report Staff Contact: Department/ Division: Melissa Haas, Human Resources Manager Human Resources Division ACTION REQUESTED: Approve the personnel report. SUMMARY: The employment actions attached to this memo are recommended for City Council Approval. BACKGROUND: The City Council's approval of the Personnel Report includes the ratification of the City Administrator's actions in carrying out the terms and conditions of the employment of the City personnel. BUDGET IMPACT: Budgeted positions. ATTACHMENTS: Personnel Report PERSONNEL REPORT City of Apple Valley March 26,2020 Human Resources The following employment actions are recommended for City Council approval: First Last Base Pay Pay Pay Date Name Name Action Position Status Dept. Rate Type Scale (on or about) Casual, Davis Carlson Rehire Maintenance I Seasonal 1600 $ 13.24 Hourly SMI 5/15/2020 Acting Acting Parks and Full-Time, Michael Endres Assignment Recreation Director Regular 1700 $ 111,461.00 Annual 240E 3/23/2020 Casual, Elizabeth Finkel Hire Maintenance I Seasonal 1710 $ 12.90 Hourly SMI 5/15/2020 Casual, Michael Kamano Rehire Maintenance I Seasonal 1600 $ 13.24 Hourly SMI 5/15/2020 Casual, Jason Kirschman Rehire Maintenance I Seasonal 5105 $ 14.05 Hourly SMI 5/15/2020 Casual, Jaycee Lentz Rehire Maintenance I Seasonal 1710 $ 13.24 Hourly SMI 5/15/2020 Casual, Roger Mardikian Rehire Maintenance I Seasonal 5105 $ 14.05 Hourly SMI 4/30/2020 Casual, Richard McCarthy Rehire Maintenance I Seasonal 5105 $ 13.67 Hourly SMI 5/15/2020 Casual, Kim Schumann Rehire Golf Shop Attendant Variable Hour 5105 $ 11.10 Hourly C-01 4/30/2020 Casual, Susan Schumann Rehire Golf Shop Attendant Variable Hour 5105 $ 10.85 Hourly C-01 4/30/2020 Casual, Aaron Toays Rehire Maintenance I Seasonal 1710 $ 14.05 Hourly SMI 5/15/2020 The Council's approval of the Personnel Report includes the ratification of the City Administrator's actions in carrying out the terms and conditions of the employment of the City personnel. Page 1 of 1 00* 0000 00*00 ITEM: 4.N. Apple COUNCIL MEETING DATE: March 26, 2020 Valley SECTION: Consent Agenda Description: Approve Claims and Bills Staff Contact: Department/ Division: Ron Hedberg, Finance Director Finance Department ACTION REQUESTED: Approve claims and bills. SUMMARY: Attached for City Council review and approval are check registers for recent claims and bills. BACKGROUND: N/A BUDGET IMPACT: Check registers dated March 5, 2020, and March 12, 2020, in the amounts of $344,769.40 and $1,099,512.16 respectively. 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O U Z D J J C9 W W P: Z Z O W o ? Z m 0 p � Z � = W W J E J Q LL z D LL uWi Z U J W ¢ Wd LL °tl U W W < O wLLN E Z ~ Z O J Z W O W W } wC7 d O � ¢ w Y a a 2 J CD ¢ U U a U W Ln m a o 0 0 0 0 0 0 0 0 0 0 0 u� oo m o 0 0 0 0 0 0 0 0 0 Z O O O O O N M �f1 10 00 N O U o 0 0 0 0 0 o O o a 0 0 090 ITEM: 5.A. 0000 000 Apple COUNCIL MEETING DATE: March 26, 2020 Valley SECTION: RegularAgenda Description: COVID-19 Pandemic Response Update Staff Contact: Department/ Division: Tom Lawell, City Administrator Administration Department ACTION REQUESTED: As the COVID-19 pandemic continues to affect our nation and our community, it may be necessary take additional City Council action on items related to our response. Additional information will be presented at the Council meeting. SUMMARY: The City is closely monitoring the direction being provided by federal and state authorities in response to the Novel Coronavirus (COVID-19) outbreak. The City has and will continue to take steps necessary to help mitigate the impacts of the disease on our healthcare system by limiting the possible transmission of the virus in the workplace and beyond. BACKGROUND: On Friday, March 13, 2020, President Trump declared a National Emergency concerning the COVID-19 outbreak. On the same day, Governor Walz Issued Executive Order 20-01 Declaring a Peace Time Emergency and Coordinating Minnesota's Strategy to Protect Minnesotans from COVID-19. In response, on Sunday, March 15, 2020, Mayor Hamann- Roland Issued Proclamation No. 2020-1 Declaring A Local Emergency Related to the COVID-19 Health Pandemic. On Tuesday, March 17, 2020, the Apple Valley City Council adopted a Resolution 2020-35 concurring with the declaration of a local emergency. The City's objectives during this time of emergency are to: 1) Reduce transmission of the pandemic virus strain among our citizens and employees. 2) Minimize illness among employees. 3) Maintain essential City operations and services. 4) Minimize the economic impact of a pandemic upon our community. At the March 17, 2020, Special Emergency City Council meeting, staff was directed to postpone various public meetings in the weeks ahead. The City Council also declared that in-person public meetings are not practical or prudent because of the COVID-19 health pandemic. Minnesota Statutes 13D.021 provides for the opportunity to hold such meetings by telephone or other electronic means. The City has selected the open meeting platform GoToWebinar as the method by which such public meetings will be held for the foreseeable future. As this memo is being written, staff is currently testing the meeting platform and we hope to have it ready for use by Wednesday, March 25, for the scheduled Planning Commission meeting. Public meeting agendas now inform the public that "Meeting procedures and access information due to Pandemic Emergency Orders are posted on the City's website". Additional information will be posted on the City's website in advance of each meeting that takes place by telephone or other electronic means. Public meetings of the City Council and Planning Commission are also available for viewing on the City's website (www.cityofapplevalley.org) and on Charter Communications Cable Channel 180. BUDGET IMPACT: Given the uncertainty associated with the COVID-19 pandemic, budgetary impacts are unknown at this point. Costs associated with responding to the outbreak are being tracked by our Finance Department for possible reimbursement by State and/or Federal programs at a later date. ATTACHMENTS: Exhibit Presentation Apple City of Apple Valley Personnel Policy Manual Valley Interim Policy: COVID-19 Program for Employees Amended March 26,2020 In addition to city employees,this policy applies to firefighters. POLICY In response to the community spread of the novel coronavirus, COVID-19,the city has declared a state of local emergency.The City of Apple Valley believes in the importance of a healthy workplace and wellness and wants to work together with employees to ensure that essential functions are operational, service can be provided, and employees are supported. In order to assist employees with health concerns and issues related to the current public health environment, the following COVID-19 policy will be in place effective March 17, 2020 and is amended March 26, 2020. Recognizing that due to changing situations, this policy may be modified as needed by the City Administrator or designee. The policy will be reviewed on May 14, 2020 and may be extended or modified by the City Council. Employee Who Is Advised to Self-Quarantine or Experiences Symptoms If an employee who is not displaying symptoms is advised by their health care provider, or due to travel based on the Centers for Disease Control (CDC) travel risk assessment, to self-quarantine at home, a supervisor may consider work from home for the employee. Work from home will be based on feasibility for the position, business need, and available technology. If the employee cannot work from home, the employee may use their available paid leave hours or take the time as unpaid leave. For a period less than a full work week, an exempt employee must use available paid leave hours. An employee participating in the annual leave program,who has insufficient paid leave hours available, may be granted an advance of annual leave up to the equivalent of their regularly scheduled hours for up to two work weeks. An employee who is exposed to an individual who has contracted COVID-19 or who feels ill with symptoms associated with COVID-19, should stay home and inform their supervisor immediately.The employee may use available paid leave hours or take the time as unpaid leave.The employee should seek medical advice to determine next steps for their situation from their medical provider. For employees covered on the city's group health plan, the health insurer provides the following guidance for seeking care: https://www.healthpartners.com/coronavirus/. Effective April 1, 2020, an employee may be eligible for Emergency Paid Sick Leave under the federal Families First Coronavirus Response Act. Paid Leave for Employee Who Contracts COVID-19 or Is Quarantined An employee who 1) has contracted COVID-19; or 2) is displaying symptoms associated with COVID-19 and is quarantined or in isolation as the result of a medical professional's recommendation; or 3) is quarantined or in isolation as the result of a Minnesota Department of Health (MDH) commissioner directive, federal quarantine officer order, or other official government directive and cannot work from home, may receive paid COVID-19 leave for time not paid by any other benefit (e.g., workers compensation wage replacement, injury on duty benefit, short term disability). The benefit is the employee's regular base wage pay for regularly scheduled work hours for up to 14 consecutive calendar days unless otherwise determined by a medical professional. Pay under this provision does not include overtime, supplemental pay, and/or other additional pay. For the purpose of this benefit, holidays will be counted as a regular scheduled workday and will be included in the 14 calendar day count. Employer benefit contribution and leave accrual, if applicable to an eligible employee, will continue during paid COVID-19 leave. Page 1 Apple City of Apple Valley Personnel Policy Manual Valley COVID-19 leave pay may be extended based on recommendation of the department head and approval of the City Administrator. No compounding, stacking, or pyramiding of pay will occur. For full-time employees, paid leave will be based on 40 hours per week. For regular part-time employees, paid leave will be based on the employee's regular scheduled work week hours. For casual employees, paid leave will be based on average hours worked over the four full work weeks preceding the leave. An employee receiving pay under this provision may be required to provide medical certification of diagnosis, quarantine/isolation order, or other similar documentation. This requirement will be determined by the City Administrator or designee, depending on the availability of medical providers and the severity of the pandemic outbreak. An employee must follow treatment recommendations of their health care provider, and the city may require that return-to-work information from a medical professional be forwarded to Human Resources before the employee returns to the workplace. This requirement will be determined by the City Administrator or designee, depending on the availability of medical providers and the severity of the pandemic outbreak. Effective April 1, 2020, an employee may be eligible for Emergency Paid Sick Leave under the federal Families First Coronavirus Response Act(FFCRA). Shut Down of City Facility If the city is required to shut down any areas of city facilities resulting in a lack of work for employees, regular base wage pay will continue for employees assigned to that facility for up to 14 calendar days. Continued pay does not include overtime, supplemental pay, and/or other additional pay. No compounding, stacking, or pyramiding of pay will occur. For full-time employees, pay will be based on 40 hours per week. For regular part-time employees, paid leave will be based on the employee's regular scheduled work week hours. For casual employees, paid leave will be based on average hours worked over the four full work weeks preceding the leave. Continued pay may be pro-rated based on partial day and/or partial week closures. Supervisors will make every reasonable attempt to find work for employees in order to keep them working productively. Employees may receive assignments to conduct work remotely, work at other facilities, and/or perform other functions to meet business needs. An employee who declines such assignment will not be eligible for continued pay under this provision and may use available paid leave hours or take the time as unpaid leave. For a period less than a full work week, an exempt employee must use available paid leave hours. Unless otherwise notified, employees should expect to be available for work, as the situation could change regularly. The decision to send an employee home due to lack of work will be recommended by the department head and approved by the City Administrator or designee. The decision, including actual hours worked and when the employee was directed to leave, shall be documented in writing and provided to Human Resources. Stay at Home Order If, due to a Stay at Home executive order issued by the Governor of the State of Minnesota, an employee is unable to work for the city, including work remotely, regular base wage pay will continue for the employee through April 10, 2020. Continued pay does not include overtime, supplemental pay, and/or other additional pay. No compounding, stacking, or pyramiding of pay will occur. For full-time employees, pay will be based on 40 hours per week. For regular part-time employees, paid leave will be based on the employee's regular scheduled work week hours. For casual employees, paid leave will be based on average hours worked over the four full work weeks preceding the leave. Page 2 Apple City of Apple Valley Personnel Policy Manual Valley During a Stay at Home executive order, employees who can work remotely may be required to do so. Employees deemed by the city to perform essential functions may be required to work at their normal workplace or may be assigned work at other facilities, and/or perform other functions to meet business needs. Leave to Care for Others or Due to School Closures If an employee determines they need to be away from work to care for other individual(s) or because of school closures related to COVID-19, the employee should notify their supervisor as soon as possible and may use their available paid leave hours or take the time as unpaid leave. For a period less than a full work week, an exempt employee must use available paid leave hours. An employee participating in the annual leave program,who has insufficient paid leave hours available, may be granted an advance of annual leave up to the equivalent of their regularly scheduled hours for up to two work weeks. Supervisors may be able to assign remote work from home if it meets the business need of the city and based on available technology. Remote work assignment requires approval of the department head and City Administrator. Remote work assignment will generally not be appropriate if the employee is needed to provide substantial care to other individual(s) at home. Effective April 1, 2020, an employee may be eligible for Emergency Paid Sick Leave under the federal Families First Coronavirus Response Act (FFCRA). For school closures, an employee may be eligible for Family Medical Leave under the FFCRA. Leave for Employee with High Risk Health Status or Other Concerns If an employee determines they need to be away from work because of high risk health status or other concerns related to COVID-19, the employee should notify their supervisor as soon as possible and may use their available paid leave hours or take the time as unpaid leave. For a period less than a full work week, an exempt employee must use available paid leave hours. An employee participating in the annual leave program,who has insufficient paid leave hours available, may be granted an advance of annual leave up to the equivalent of their regularly scheduled hours for up to two work weeks. Employees may be required to work if needed, especially if there are widespread absences. Schedule Changes and Working Remotely or From Home Department heads will make arrangements to ensure critical/essential functions will continue and will also follow the Emergency Management Plan, Continuity of Operations Plan, and directives of the Emergency Management Director and City Administrator. Remote and working from home is not appropriate for all positions, and no employee is guaranteed the opportunity to work from home. Based on business need, staff will be given assignments and may be required to have Virtual Private Network (VPN) access in order to work from home or another remote location when assigned by their supervisor. This may include staff who are subject to quarantine. Staff may be reassigned to perform other duties as needed. Schedules, approved leave, and other situations may require changes or adjustments based on essential business needs. Any work done remotely must meet business needs,follow city and department policies,and be approved in advance by the department head and the City Administrator or designee. Employee Displaying Contagious Symptoms Any employee who is sick should stay home. Employees should refrain from discussing a coworker's health condition due to data privacy laws. If an employee has concerns, they should speak privately with their supervisor. Page 3 Apple City of Apple Valley Personnel Policy Manual Valley A supervisor may not ask employees about medical diagnosis, but employees may choose to voluntarily share this information. If an employee is displaying symptoms of contagious disease, supervisors should speak privately with the employee. A supervisor may require an employee to leave the workplace, as a safety consideration for the health of other employees and the public, if the employee displays symptoms of a contagious illness. Such decision shall be part of a consistent plan that treats all employees with such symptoms similarly. While supervisors should not make judgments about a medical diagnosis, they may rely on symptoms to make a determination to send an employee home. For example, the CDC recommends that employees who have symptoms of acute respiratory illness (e.g., cough or shortness of breath) stay home and not return to work until they are symptom free and free of fever (temperature above 100.4° F) for 24 hours without the use of fever reducing medications. Supervisors should consult with Human Resources staff before sending employees home for these reasons and must notify Human Resources immediately if any employee is sent home because of displaying contagious symptoms.An employee who is sent home for these reasons may use their available paid leave or take the time as unpaid leave. For a period less than a full work week, an exempt employee must use available paid leave hours. An employee participating in the annual leave program, who has insufficient paid leave hours available, may be granted an advance of annual leave up to the equivalent of their regularly scheduled hours for up to two work weeks. Effective April 1, 2020, an employee may be eligible for Emergency Paid Sick Leave under the federal Families First Coronavirus Response Act(FFCRA). Notifying Other Employees of a Confirmed Case of COVID-19 As recommended by the CDC, if an employee is confirmed to have COVID-19, the city will inform fellow employees of their possible exposure to COVID-19 in the workplace, but protect privacy as required by state and federal law. The city will not identify by name an individual who has contracted the disease. Employees exposed to a co-worker with confirmed COVID-19 should refer to CDC guidance for how to conduct a risk assessment of their potential exposure. The city will work closely with medical health providers and rely on guidance from federal and local authorities about transmission risk and containment. Workers' Compensation COVID-19 will be treated the same as other illness or injury. If an employee contracts COVID-19 from exposure at work, the supervisor must be notified and a First Report of Injury will be filed and submitted to the League of Minnesota Cities Insurance Trust (LMCIT), the city's insurer. Once a claim is submitted, LMCIT reviews the information to make a compensability determination. If the claim is accepted by LMCIT, Injury on Duty (IOD) benefits would apply pursuant to applicable collective bargaining agreements and the city's personnel policies. Page 4 1 1 { • •�•� CL CL Q { O O •_ CL •_ FM c� •_ CL m O O m O O u 0 i E E w .� w 0. 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W 4-J cn >► T��tq Sl`flMV� Y r v 0 N -0 v V N O L a-J i N O V O O 'a O O vi ZLn i 0000000iu O LL W O N 0 0 4- 4- �► p un un O �' O O O_ UA O U U U _3 4-1 V Q M:DN -v D � E •ra w a O O .v � 000 2 am a m E E L 'L W � 0 L � 0 O o Ea —cn > o0 vLM — � � O o QV (a) G1 � R3 090 ITEM: 7. 0000 000 Apple COUNCIL MEETING DATE: March 26, 2020 Valley SECTION: Calendar of Upcoming Events Description: Approve Calendar of Upcoming Events Staff Contact: Department/ Division: Stephanie Marschall, Deputy City Clerk City Clerk's Office ACTION REQUESTED: Approve the calendar of upcoming events as listed in the summary below, and noting each event listed is hereby deemed a Special Meeting of the City Council. SUMMARY: Day/Date Time Location Event TtteAMar 2 CANCELLED )ATea. rrar2-5- n.nn -z.nt Meeting CANCELLED Wed./Mar. 25 7:00 p.m. Telecommunications Special Planning Commission Meeting T ht "` -2-6 6rO CANCELLED Thur./Mar. 26 7:00 p.m. Telecommunications Regular City Council Meeting Wed./Apr. 1 7:00 p.m. Telecommunications Planning Commission Meeting o.3n 2.nn Retreat .� �� Meeting CANCELLED n.nn 3.nn s, eheal POSTPONED 7.nn Bre POSTPONED Thur./Apr. 9 5:30 p.m. Telecommunications Informal City Council Meeting Thur./Apr. 9 7:00 p.m. Telecommunications Regular City Council Meeting Wed./Apr. 15 7:00 p.m. Telecommunications Planning Commission Meeting Thtm,LA- pi� 4-6 4!30 6!30 P.fft Lakeview BftrA,,-7, Lakeview Bark Legaey Te -CANCELLED 5l_.� CANCELLED 35thAnplial Domestiezmd T tineherr-CANCELLED 6r00 9.!00 E S �mm nt Gent CANCELLED Tue./Apr. 21 2:00 p.m Telecommunications Cemetery Advisory Committee Meeting Wed./Apr. 22 9:00 a.m. Municipal Center Firefighters Relief Association Meeting Thur./Apr. 23 5:30 p.m. Cobblestone Lake Arbor Day Tree Planting Park Ceremony Thur./Apr. 23 7:00 p.m. Telecommunications Regular City Council Meeting Tue./Apr. 28 6:00 p.m Municipal Center Urban Affairs Advisory Committee Meeting POSTPONED BACKGROUND: Each event is hereby deemed a Special Meeting of the City Council, the purpose being informational or social gathering. Only events marked with an asterisk (*) will any action of the Council take place. BUDGET IMPACT: N/A