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Home My WebLink About03/26/2020 1 CITY OF APPLE VALLEY Dakota County, Minnesota - March 26, 2020 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held March 26, 2020, at 7:00 o'clock p.m. PRESENT: Mayor Hamann-Roland*; Councilmembers Bergman*, Goodwin*, Grendahl*, and Hooppaw*. ABSENT: None. *Present via remote technology City staff inembers attending virtual meeting: City Administrator Lawell, City Clerk Gackstetter, City Attorney Dougherty, City Engineer Anderson, IT Manager Bang, Acting Parks and Recreation Director Endres, Assistant City Administrator Grawe, Human Resources Manager Haas,) Finance Director Hedberg, Recreation Manager Muelken, Community Development Director Nordquist, Police Chief Rechtzigel, Fire Chief Russell, Public Works Director Saam, and Planner/Econ. Dev. Specialist Sharpe. Mayor Hamann-Roland called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance to the flag. ,� Mayor Hamann-Roland announced Parks and Recreation Directar Barry Bernstein passed away unexpectedly on March 21, 2020. She extended condolences to family, friends, colleagues, and the City of Apple Valley and asked everyone to observe a moment of silence in his honor. APPROVAL OF AGENDA MOTION: of Goodwin, seconded by Grendahl, approving the agenda for tonight's meeting, as presented. Roll call vote: Ayes - 5 -Nays - 0. AUDIENCE Mayor Hamann-Roland asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. No one requested to speak. CONSENT AGENDA Mayor Hamann-Roland asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Grendahl, seconded by Hooppaw, approving all items on the consent agenda with no exceptions. Roll call vote: Ayes - 5 -Nays - 0. CONSENT AGENDA ITEMS CITY OF APPLE VALLEY � Dakota County, Minnesota March 26, 2020 Page 2 MOTION: of Grendahl, seconded by Hooppaw, approving the minutes of the regular meeting of Maxch 12, 2020, as written. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, approving the minutes of the special emergency meeting of March 17, 2020, as written. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, adopting Resolution No. 2020-36 accepting, with thanks, the donation of$1,528.00 from Chuck and Sandy Russell for two benches at Lebanon Cemetery. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Crrendahl, seconded by Hooppaw, adopting Resolution No. 2020-37 restricting parking along the east side of Germane Avenue from 128th Street W. going south for 185 feet, and ordering installation of the necessary signage. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, approving the release of financial guarantee for Cortland Second Addition, as listed in the Community Development Department Assistant's memo. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, approving the Wetland Conservation Act (WCA)Utility Exemption for Project 2020-101, 2020 Street and Utility Improvement Project. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, authorizing the award of contracts to the lowest responsible bidders for the Joint Powers Agreement by the City of Burnsville for the 2020 South Metro Cities for Street Maintenance Services, as attached to the Public Works Superintendent's memo. Roll call vote: Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, adopting Resolution No. 2020-38 awarding the agreement for Project 2020-101, 2020 Street and Utility Improvements,to McNamara Contracting, Inc., the lowest responsible bidder, in the amount of $4,403,695.50. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, adopting Resolution No. 2020-39 awarding the agreement for Project 2019-108, County Road 42 and Johnny Cake Ridge Road Intersection Improvements, to McNamara Contracting, Inc., the lowest responsible bidder, in the amount of$2,138,901.52. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, approving the Minnesota Cooperative Purchasing Venture (CPV)Member Addendum with U.S. Bank, and authorizing the Mayor and Clerk to sign the same. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, approving the agreement to Furnish and Install One Columbarium with Cold Spring Granite Company, in the amount of CITY OF APPLE VALLEY Dakota County, Minnesota March 26, 2020 Page 3 $50,683.00, and authorizing the Mayor and City Clerk to sign the same. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, approving Change Order No. 6 to the agreement with Fendler Patterson Construction, Inc., for City Hall - Lower Level Buildout, in the amount of an additional $10,734.00. Roll call vote: Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, approving the personnel actions as listed in the Personnel Report dated March 26, 2020. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, to pay the claims and bills, check registers dated March 5, 2020, in the amount of$344,769.40, and March 12, 2020, in the amount of$1,099,512.16. Roll call vote: Ayes - 5 -Nays - 0. END OF CONSENT AGENDA COVID-19 PANDEMIC RESPONSE UPDATE Mr. Lawell provided an update on the COVID-19 pandemic response. He reviewed the City's __ objectives during this time and Governor Walz's Emergency Executive Order 20-20. He also provided information on community services and business resources, and encouraged citizens to support local businesses and to help their neighbors. Ms. Haas reviewed the proposed amendments to the Interim Policy: COVID-19 Program for Employees. She then suminarized the Families First Coronavirus Response Act effective from April 1 through December 31, 2020. Discussion followed. MOTION: of Goodwin, seconded by Bergman, approving the amended Interim Policy: COVID-19 Program for Employees. Roll call vote: Ayes - 5 -Nays - 0. COMMUNICATIONS Mr. Lawell said Mike Endres was appointed Acting Parks and Recreation Director and thanked all Parks staff for stepping up during this difficult time. Mayor Hamann-Roland said Vivo and Raising Canes have set up a GoFundMe account to provide discount meals to seniors through Grace Lutheran Church. She noted there are many business and citizens stepping up to keep the community safe and healthy. Lastly, she reminded everyone to stay in place to reduce the health risk. Councilmember Bergman asked staff to provide a comparison to other municipal liquor store operations in the near future. Mr. Lawell affirmed staff will provide Council an update. CITY OF APPLE VALLEY Dakota County, Minnesota March 26, 2020 Page 4 Councilmember Grendahl commented on the safety of store clerks and thanked the grocery store clerks, who feed us, for showing up to work. CALENDAR OF UPCOMING EVENTS MOTION: of Bergman, seconded by Goodwin, approving the calendar of upcoming events as included in the Deputy City Clerk's memo, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Roll call vote: Ayes - 5 - � Nays - 0. MOTION: of Grendahl, seconded by Hooppaw,to adjourn. Roll call vote: Ayes - 5 -Nays - 0. The meeting was adjourned at 7:34 o'clock p.m. Respectfully Submitted, � Pamela J. a kst r, City Clerk �� Approved by the Apple Valley City Council on �-q-20 Mar am - d, ayor