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HomeMy WebLinkAbout03/04/2020 MinutesCITY OF APPLE VALLEY PLANNING COMMISSION MINUTES MARCH 4, 2020 1. CALL TO ORDER The City of Apple Valley Planning Commission meeting was called to order by Chair Melander at 7:00 p.m. Members Present: Chair Tom Melander, Tim Burke, Jodi Kurtz, Paul Scanlan and David Schindler. Members Absent: Ken Alwin and Keith Diekmann Staff Present: City Attorney Sharon Hills, Community Development Director Bruce Nordquist, City Planner Tom Lovelace, Planner Kathy Bodmer, Planner/ Economic Development Specialist Alex Sharpe, and Department Assistant Joan Murphy. 2. APPROVAL OF AGENDA Chair Melander asked if there were any changes to the agenda. MOTION: Commissioner Burke moved, seconded by Commissioner Kurtz, approving the agenda. Ayes - 5 - Nays - 0. 3. CONSENT ITEMS MOTION: Commissioner Burke moved, seconded by Commissioner Schindler, approving the minutes of the meeting of February 19, 2020. Ayes - 3 - Nays – 0. Abstained – 2 (Melander and Scanlan) 4. ANNUAL BUSINESS MEETING A. Nominate and Approve Officers Chair Melander opened the annual business meeting and asked for nominations. The Commission nominated and elected officer positions amongst themselves for Chair, Vice-Chair and Secretary. The officers, given only one nomination for each office, were accepted by unanimous consent under Robert’s Rules of Order: MOTION: Commissioner Burke moved, seconded by Commissioner Schindler to nominate Thomas Melander to continue to serve as the Chair of the Planning Commission for one year. Ayes - 5 - Nays – 0. MOTION: Commissioner Scanlan moved, seconded by Commissioner Schindler to nominate Tim Burke to continue to serve as the Vice-Chair of the Planning Commission for one year. Ayes - 5 - Nays – 0. CITY OF APPLE VALLEY Dakota County, Minnesota Planning Commission Minutes March 4, 2020 Page 2 of 3 MOTION: Commissioner Scanlan moved, seconded by Commissioner Kurtz to nominate David Schindler to serve as Secretary of the Planning Commission for another year. Ayes - 5 - Nays – 0. 5. PUBLIC HEARINGS - NONE - 6. LAND USE/ACTION ITEMS A. Consider Ordinance Amendments Related to Special Events, Temporary Signage, and Mobile Food Units Planner/ Economic Development Specialist Alex Sharpe stated a public hearing for a draft ordinance on special events, temporary signage, and mobile food units was held on February 5, 2020. The ordinance applies to private outdoor events only, and does not impact City sponsored events or events occurring within a park. Recommended changes to the draft ordinance. 1) Remove the total number of non-profit commercial promotions, but still require a permit and documentation that the group is a non-profit. 2) Having worked with the Police Department it is recommended that an event with 1,000 or more cyclists passing through the City require a permit. A goal of this ordinance is to create a new classification of events as current code does not address such events that are more than simple neighborhood events such as sidewalk sales, promotional sales, grilled hot dog/burger fundraisers have evolved. New/added events included employee functions with food trucks, promotional events with information, merchandise, and music, parking lot music programs, private race events which utilize a school, public roadways, parks, and trails. Proposed ordinance changes relate to events which are not contained within a park such as those in the right-of-way, on private business property, or at religious institutions and school events; changes would apply to an outdoor concert with amplified music or a marathon/5k. To coincide with the draft changes to the promotions and events sections of the code, several other chapters needed to be updated including: temporary signs, right of way regulations, transient merchant, and vending cart regulations. Staff will work with the Police Department and City Clerk to make appropriate fee schedule changes to address private event costs to the City. MOTION: Commissioner Burke moved, seconded by Commissioner Schindler recommending approval of the draft ordinance amending Chapter 155 for outdoor promotions, outdoor special events, and mobile food units. Ayes - 5 - Nays - 0.