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Home My WebLink About05/14/2020 CITY OF APPLE VALLEY � Dakota County, Minnesota May 14, 2020 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held May 14, 2020, at 7:00 o'clock p.m. PRESENT: Mayor Hamann-Roland*; Councilmembers Bergman*, Goodwin*, Grendahl*, and Hooppaw*. ABSENT: None. *Present via remote technology City staff inembers attending virtual meeting: City Administrator Lawell, City Clerk Gackstetter, City Attorney Hills, City Engineer Anderson, IT Manager Bang, Acting Parks and Recreation Director Endres, Assistant City Administrator Grawe, Human Resources Manager Haas, Finance Director Hedberg, Liquor Operations Director Heyne, Recreation Manager Muelken, Community Development Director Nordquist, Police Chief Rechtzigel, Fire Chief Russell, Public Works Director Saam, and Recreation Supervisor Skinner. ' Mayor Hamann-Roland called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance to the flag. APPROVAL OF AGENDA MOTION: of Grendahl, seconded by Hooppaw, adding item S.0 -Adopt Resolution Providing for Temporary Outdoor Customer Service Areas to the regular agenda, and approving the agenda for tonight's meeting, as amended. Roll call vote: Ayes - 5 - Nays - 0. AUDIENCE Mayor Hamann-Roland asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. No one requested to speak. CONSENT AGENDA Mayor Hamann-Roland asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Bergman, seconded by Goodwin, approving all items on the consent agenda with no exceptions. Roll call vote: Ayes - 5 -Nays - 0. CONSENT AGENDA ITEMS MOTION: of Bergman, seconded by Goodwin, approving the minutes of the regular meeting of April 23, 2020, as written. Roll call vote: Ayes - 5 -Nays =0. CITY OF APPLE VALLEY Dakota County, Minnesota May 14, 2020 Page 2 ' . MOTION: of Bergman, seconded by Goodwin, adopting Resolution No. 2020-51 accepting, with thanks, the donation of$215.00 from Cheryl and Edward Dauphin for use by the Parks and Recreation Department. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving issuance of a lawful gambling exempt permit, by the State Gambling Control Board, to Combat Veterans Motorcycle Association 48-2, for use on July 25, 2020, at Bogart's Entertainment Center, 14917 Garrett Avenue, and waiving any waiting period for State approval. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving a change in manager for Apple Valley American Legion, Post 1776, in connection with the On-Sale Club Intoxicating Liquor License and Special License for Sunday Liquor Sales at 14521 Granada Drive, naming Courtney Paul Lerdon as General Manager; as described in the City Clerk's memo. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving renewal of the City's general liability, property, automobile,workers' compensation, umbrella, and other insurance coverage for March 1, 2020, through March 1, 2021, with the League of Minnesota Cities Insurance Trust at a total premium of$1,600,483.00, including the non-waiver of statutory liability limits for the City's insurance, as recommended in the Finance Director's memo, and authorizing the Finance Director to sign the same. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving William Velin of Assured Partners, Inc., as the Agent of Record for 2020-2021, in the amount of$8,000.00, as recommended in the Finance Director's memo. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, adopting Resolution No. 2020-52 approving 2019 interfund transfers. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, adopting Resolution No. 2020-53 approving an interfund loan to the Ice Arena Fund to finance the Sports Arena Refrigeration Project. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving the'reduction of financial guarantee for Quarry Ponds Fifth& Sixth Additions from$20,000.00 to $7,800.00, as listed in the Community Development Department Assistant's memo. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, adopting Resolution No. 2020-54 setting a public hearing, at 7:00 p.m., on June 1 l, 2020, to consider vacating easements on Outlot B, Menards at Hanson Concrete. Roll call vote: Ayes - 5 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota May 14, 2020 Page 3 MOTION: of Bergman, seconded by Goodwin, waiving the procedure for a second reading and passing Ordinance No. 1075 amending Chapter 130 of the City Code, regulating predatory offender residency. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, adopting Resolution No. 2020-55 awarding the agreement for Project 2020-103, 2020 Micro Surfacing, to Asphalt Surface Technologies Corporation,the lowest responsible bidder, in the amount of $373,102.93. Roll call vote: Ayes - 5 -Nays - 0. _ MOTION: of Bergman, seconded by Goodwin, adopting Resolution No. 2020-56 awarding the agreement for Project 2020-104, Garden View Drive Street and Utility Improvements,to McNamara Contracting, Inc.,the lowest responsible bidder, in the amount of$3,087,579.50. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, adopting Resolution No. 2020-57 awarding the agreement for Project 2020-105, 2020 Street Improvements, to McNamara Contracting, Inc., the lowest responsible bidder, in the amount of$728,441.60. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, adopting Resolution No. 2020-58 awarding the agreement for Project 2020-113, Longridge Reservoir Rehabilitation,to TMI Coatings, Inc., the lowest responsible bidder, in the amount of$1,159,000.00. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving the License Agreement for an upgrade to the Fire Records Management software with Image Trend, Inc., in the annual amount of$4,000.00, and authorizing the Mayor and City Clerk to sign the same. Roll call vote: Ayes - 5 -Nays - 0. . MOTION: of Bergman, seconded by Goodwin, approving the Joint Powers Agreement for Project 2020-125, County Road 42 Visioning Study with Dakota County and the Cities of Burnsville and Rosemount, and authorizing the Mayor and City Clerk to sign the same. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving Change Order No. 8 to the agreement with Fendler Patterson Construction, Inc., for City Hall - Lower Level Buildout, in the amount of an additional $3,835.98. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving the Personnel Policy: COVID-19 Program for Employees. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, adopting Resalution No. 2020-59 amending the 2020 Employee Pay and Benefit Plan. Roll call vote: Ayes - 5 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota May 14, 2020 Page 4 ' MOTION: of Bergman, seconded by Goodwin, approving the personnel actions as listed in the Personnel Report dated May 14, 2020. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Bergman, seconded by Goodwin,to pay the claims and bills, check registers dated April 15, 2020, in the amount of$1,355,162.61, Apri122, 2020, in the amount of$1,016,978.39, and Apri129, 2020, in the amount of$456,452.20. Roll , call vote: Ayes - 5 -Nays - 0. END OF CONSENT AGENDA PROCLAIM "PUBLIC WORKS WEEK" ; Mr. Saam introduced this item. He announced that a short video was produced to recognize the essential work of Public Works employees and said it will be unveiled to employees next week. He then read the proclamation proclaiming May 17 through May 23, 2020, as "Public Works Week". MOTION: of Grendahl, seconded by Hooppaw,proclaiming May 17 through May 23, 2020, as "Public Works Week". Roll call vote: Ayes - 5 -Nays - 0. � The Mayor thanked Public Works employees for the essential and important work they do. �� FAMILY AQUATIC CENTER AND REDWOOD POOL Mr. Hedberg said staff is seeking direction on the 2020 pool season. Considerations include public health concerns, various uncertainties, and financial impacts. He presented various operating scenarios for the Family Aquatic Center and Redwood Pool and reviewed the status of other metro pools. Discussion followed. � MOTION: of Goodwin, seconded by Bergman, closing the Apple Valley Family Aquatic Center and Redwood Pool for the 2020 season. Roll call vote: Ayes - 5 -Nays - 0. PROVIDE FOR TEMPORARY OUTDOOR CUSTOMER SERVICE AREAS Mr. Lawell said the City wants to do everything it can to help its businesses during this pandemic. He reviewed the draft resolution providing for temporary outdoor customer service areas. Mayor Hamann-Roland emphasized the City Council cares about the welfare of local businesses and wants them to survive. Discussion followed. , - CITY OF APPLE VALLEY Dakota County, Minnesota May 14, 2020 - Page 5 ' MOTION: of Grendahl, seconded by Hooppaw, adopting Resolution No. 2020-60 providing for temporary outdoor customer service areas. Roll call vote: Ayes - 5 -Nays - 0. COMMUNICATIONS Mr. Lawell and the Council recognized Ms. Gackstetter in connection with Professional Municipal Clerk's Week. Councilmember Bergman thanked the public for patronizing the City's businesses. He noted Valleywood Golf Course has had high participation from youth and over 250 rounds of golf were played today. Mayor Hamann-Roland thanked the community for stepping up to the challenges associated with the pandemic. She then thanked Nathan Bang and the IT staff for helping the City transition to the current technology platform. CALENDAR OF UPCOMING EVENTS MOTION: of Hooppaw, seconded by Grendahl, approving the calendar of upcoming events as included in the Deputy City Clerk's memo, and noting that each event listed is _, hereby deemed a Special Meeting of the City Council. Roll call vote: Ayes - 5 - Nays - 0. MOTION: of Bergman, seconded by Goodwin, to adjourn. Roll call vote: Ayes - 5 -Nays - 0. The meeting was adjourned at 7:43 o'clock p.m. Respectfully Submitted, �A/'VVI.�.�.A� 0�.�,�2�Q`�] Pamela J. Gack er, ity Clerk Approved by the Apple Valley City Council - on S-2�-ZO Mar a - lan , Mayor