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Home My WebLink About7/16/2020CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE July 16, 2020 Minutes of the July 16, 2020, Apple Valley Parks and Recreation Advisory Committee. PRESENT: Parks and Recreation Advisory Committee Chair Brent Schulz; Secretary Josh Gaffke; Committee Members, Dave Freed, Noel Hammill, Matthew Hinrichs, Lisa Hiebert, and Mark Schori; Acting Parks and Recreation Director Mike Endres; Recreation Manager Susan Muelken; Valleywood Golf Course Manager Jiro Zinck; Arena Manager Brian Christianson; andAdministrative Coordinator Dorene Perkins Monn ABSENT: None ITEM 1. Call to Order Chair Schulz called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance. ITEM 2. Approval of Agenda MOTION: by Hammill, seconded by Gaffke, approving the agenda as presented. VOTE: Yes — 6, No — 0, Abstain — 1 (Hinrichs) ITEM 3. Audience — 10 Minutes Total Time Limit — For Items Not on the Agenda Caller Cyndi Deyus inquired about the location of the agenda. Agenda posted on the city's website. ITEM 4. Approval of the March 2020 Minutes. MOTION: by Gaffke seconded by Schori, to approve the March 5, 2020, meeting minutes as presented. VOTE: Yes — 6, No — 0, Abstain — 1 (Hinrichs) ITEM 5.A. Agenda Items — Acknowledgement — Director Barry Bernstein Director Bernstein passed away unexpectedly March 21, 2020. Recreation Manager Muelken shared a history of his work experience, a scholarship GoFundMe opportunity, and his words of wisdom "Do the right things, at the right time, for the right reasons." -lof4- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE July 16, 2020 ITEM 5.B. Agenda Items — COVID-19 Pandemic Response Update Acting Director Endres spoke to the city's response to Covid-19. When the State of Emergency was declared the city activated the Emergency Operation Committee. The committee consists of representatives from each city department. The Committee works with Executive Orders and assesses protocols. A Covid preparedness plans has been drafted and distributed. Park Maintenance division has designed and created all of the protective barriers throughout the city facilities. They have also assisted with sanitation operations in other areas of the city. Covid-19 has created a budget shortfall for the city. Many positions have been put on hold and we're working with smaller staff loads. Seasonal staff numbers have been cut in half or more. ITEM 5.C. Agenda Items — Orchard Place Development Acting Director Endres reported there will be minimal affect to Quarry Point Park by the proposed Orchard Place Development as it's currently designed. The development is located north of Quarry Point Park, between 157"' Street West and 153rd Street West, west of Pilot Knob Road. There will be a small, yet undetermined, amount of park dedication coming from the development. ITEM 5.1). Agenda Items — Pickleball Acting Director Endres stated the initial bidding for the proposed pickleball courts at Johnny Cake Ridge Park came in at $382,000. A second bid process came in at $318,000, which was still over budget. The budget estimate was $250,000. Once the pandemic hit, and city budget took a hit, the decision was made to postpone the project at this time. The Hayes Park pickleball courts opened for the season June 8, 2020. Hours of operation are Monday through Friday from 9:00 a.m. to 7:00 p.m., Saturdays from 9:00 a.m. to 5:00 p.m., and Sundays from 12:00 noon to 5:00 p.m. following the city council directive. Committee members, Schulz, Hammill, and Heibert reported individually visiting the Hayes Park court area to assess the situation. Courts were being used during those visits and the sound was noticeable but believed to be acceptable next to a park. Feedback from discussions at the park included: "It is what it is, we live on a park" and "Recommend removing the southern two courts to reduce the noise." ITEM 5.E. Agenda Items — Redwood Feasibility Study Update -2of4- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE July 16, 2020 Acting Director Endres reported the Redwood redesign concept drawings have been put on hold. Preliminary concept items included inclusive play structure, shelters, extra play areas, expanded parking, and a highlight/vision for the entrance to the city. ITEM 6. Agenda Items — Division Updates Valleywood Golf Course Manager Zinck reviewed information included in the agenda packet. The golf course opened for the season with the clubhouse closed to the public. All transactions and reservations were conducted over the phone or online. The building opened the end of May for public access. Limited service was opened by the food and beverage provider June 1. Valleywood reported close to 5,700 rounds in May and just under 6,000 rounds in June. Modifications include 10 minute tee times, no rakes by the bunkers, single rider golf carts. Almost all of the golf outings have cancelled for the year; however, the course is seeing an influx of new public play. Staff reports Roasted Pear will complete the season as food and beverage provider but there will be a different provider next year. Arena Manager Christianson reported the shut down for COVID happened at the time of year the ice would be shutting down for the season. There were no turf or tennis rentals at the arenas this year due to restrictions in place. Hayes Arena opened for ice June 15 when restrictions were lifted. Adult league rental started after July 4. Restrictions are structured by the number of skaters on the ice at one time. Other modifications include entrance and exit designations, disinfecting of locker rooms and touchpoints, and limited player times in the locker rooms before games. Normally there would be high school tennis at the Sports Arena, but with the schools doing distance learning there were no spring activities. The arena has remained closed since March. A large consignment sale is scheduled July 26 — August 10 with restrictions and guidelines. Staff is awaiting the Department of Education's decision on the 2020-2021 school year because that will affect what sports happen in the fall. Recreation Manager Muelken reported the Apple Valley Community Center reopened July 6 after being closed in March. Daycamp was provided with restrictions following the (Health Dept.) guidelines and adult softball summer and fall seasons have been combined. Bean Bag league is also being provided. The Aquatic Center and Redwood pool are closed for the season; however, Kelley Park splash pad is open. Senior Center is working on virtual prograrmning such as exercise classes and bingo. Puppet wagon performances and the Playground program have returned to the parks. Parks Superintendent Endres thanked staff for assistance while he's been working dual positions of Parks Superintendent and Acting Parks and Recreation Director. During the COVID period crews have been able to address field maintenance. Quarry Point Park field #1 is getting a complete renovation, as well as Johnny Cake Ridge Park field #11. New batting cage is being installed at Quarry Point Park. -3of4- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE July 16, 2020 (As outlined in the City's Emergency Plans) the Parks Department, in a pandemic situation, is in charge of planning. The Department has been very involved with detennining when buildings will reopen, how staff will work, how things will function. Acting Director Endres was successful in receiving a Minnesota Pollution Control Agency grant for battery powered hand-held equipment to replace the department's two-stroke weed whips, leaf blowers and hedge trimmers. ITEM 7. Adjourn There being no further business, the Parks and Recreation Advisory Committee meeting was adjourned. MOTION: by Schori, seconded by Hammill, to adjourn the meeting at 8:04 p.m. VOTE: Yes — 6, No — 0, espectfully Submitted, Dorene Perkins Monn, Administrative Coordinator Approved by the Apple Valley Parks and Recreation Advisory Committee on September 3, 2020. Abstain — 1 (Hinrichs) g Brent Schulz, Chair -4of4-