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Home My WebLink About3/05/2020CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE March 5, 2020 Minutes of the March 5, 2020, Apple Valley Parks and Recreation Advisory Committee. PRESENT: Parks and Recreation Advisory Committee Chair Brent Schulz; Secretary Josh Gaffke; Committee Members, Dave Freed, Noel Hammill, Lisa Hiebert, and Mark Schori; Parks and Recreation Director Barry Bernstein; Parks Superintendent Mike Endres; Recreation Manager Susan Muelken; Valleywood Golf Course Manager Jim Zinck; Arena Manager Brian Christianson; Administrative Coordinator Dorene Perkins Morin; Recreation Supervisor Nick Thompson; Tom Betti of 292 Design Group, Inc; and South of the River Inclusive Playground Coalition members Tara Nelson, Kelly Kausel and Monica Joubert. ABSENT: Matthew Hinrichs ITEM 1. Call to Order Chair Schulz called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance. ITEM 2. Election of Officers By majority vote of the Parks and Recreation Advisory Committee, Brenton Schulz was elected Chair and Josh Gaffke was elected Secretary. ITEM 3. Approval of Agenda MOTION: by Gaffke, seconded by Hammill, approving the agenda as presented. VOTE: Yes — 6, No — 0 ITEM 4. Audience — 10 Minutes Total Time Limit — For Items Not on the Agenda No one stepped forward to speak. ITEM 5. Approval of the January 2020 Minutes. MOTION: by Hiebert, seconded by Gaffke, to approve the January 2, 2020, meeting minutes as presented. VOTE: Yes — 6, No — 0 -Iof4- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE March 5, 2020 ITEM 6.A. Agenda Items — Introduction of New Committee Member Mr. Freed provided a short bio of his background as a roughly 20 year resident of Apple Valley and frequent park user. The Committee welcomed him to the Committee. ITEM 6.B. Agenda Items — Introduction of New Recreation Supervisor Recreation Manager Muelken introduced Mr. Thompson as replacement for the Department's recently retired Recreation Supervisor. He will focus on adult athletics, field scheduling, etc. The Committee welcomed him to the Parks and Recreation Dept. ITEM 6.C. Agenda Items — Redwood Feasibility Study Report 292 Design Group, Inc., representative Betti reviewed their facility evaluation process and how they arrived at their four versions of concept plans for Redwood Park. The concept plans were presented and the Committee was asked to provide feedback on design options. Comments included: o Less building and more fun things o Leave basketball and tennis court, o Like making the pond bigger, maybe outside funding for the pier o Keep existing field makes sense, o Safety barriers along County Road 42, o Make sure it's attractive and appealing, o Inclusive for everyone, usable year-round with inclusive spaces, o Find things that are unique; inclusive play and yoga circuit, o Don't like the parking lot along County Road 42, o Option B curved parking lot is more acceptable, o Large parking lots are upsetting, o Size parking lot to anticipated usage, o Option A — like the front design and central entrance, o Redwood needs identity, o Dakota County is considering removal of the stoplight at Elm Drive, a pedestrian crossing (not at grade) at County Road 42 and Elm Drive will be needed. During the design process, staff invoked two elements in the concept plans; view shed from County Road 42, and an inclusive play space. Mr. Betti was asked to create concept sketches to show what the building could look like with cosmetic exterior upgrades. Staff and 292 Design Group, Inc., will take revised concept plans, based on Committee's discussion, to April 9, 2020, Informal City Council meeting. The plan is to then return to the -2of4- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE March 5, 2020 Parks and Recreation Advisory Committee May 7, with potentially a final concept to be discussed. ITEM 6.1). Agenda Items — Inclusive Play Site Recommendation MOTION: by Hammill, seconded by Hiebert, recommending Redwood Park North as designated site for an inclusive play area. VOTE: Yes — 6, No — 0 Staff will work with the Coalition to create a preliminary design to allow them to seek donations toward a play feature. Committee will be updated and progress occurs. ITEM 6.E. Agenda Items — Pickleball — Courts at Johnny Cake Ridge Park Director Bernstein presented a verbal status update on the eight pickleball courts planned for Johnny Cake Ridge Park West. Receipt of bids for construction is scheduled for March 12, 2020. Restroom facilities will be provided by lock mechanism access to the building as well as portable toilets. There is one shade structure proposed for the site. ITEM 7. Agenda Items — Division Updates —Recreation Parks Superintendent Endres presented a brief overview of winter statistics and upcoming projects. Committee questioned the usage numbers of outdoor ice rinks and discussion included the consideration of fewer ice rinks during the 2020-2021 season. Staff was requested to provide information regarding usage and expenditures at an upcoming Parks and Recreation Advisory Committee meeting. Recreation Manager Muelken highlighted information from the 2019 Year -End Report included in the meeting agenda packet. Mid -Winter Fest, new league offerings (bean bags league), and playground program were covered. Chair Schulz was complimentary of the City News/Parks and Recreation quarterly brochure and recommended distribution to the local real estate offices. Committee recommended a survey to determine where people are hearing about parks and recreation opportunities. Valleywood Golf Course Manager Zinck highlighted the Youth -On -Course program and Surnmit hosted at Valleywood, The Public Country Club program, and the Clubs for Kids event scheduled for June. Also mentioned were new initiatives coming; such as Event Packages, Multi Round Packages, social media advertising, and television marketing. Valleywood is working through a transition and realignment of maintenance staff. Arena Manager Christianson covered details of the 2019 Sports Arena Refrigeration project. Two big components of the project were the refrigeration room and the arena floor. During the change out, R22 was recovered from the system and approx. 2,000 lbs. are now available -3of4- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE March 5, 2020 for use at Hayes Park Arena as needed in the future. Annual report information included the number of rental hours, Learn -to -Skate program, and the ISD 196 Icettes Ice Show. Tennis courts will be installed at the Sports Arena after March 8 and turf rentals at Hayes Park Arena are scheduled to begin March 16, 2020. The Committee would like to explore more outdoor concessions operations vs. vending machines. ITEM 8. Adjourn There being no further business, the Parks and Recreation Advisory Committee meeting was adjourned. MOTION: by Gaffke, seconded by Hammill, to adjourn the meeting at 8:40 p.m. VOTE: Yes — 6, No — 0 Respectfully Submitted, Dorene Perkins Monn, Administrative Coordinator Approved by the Apple Valley Parks and Recreation Advisory Committee on July 16, 2020. -4of4-