Loading...
HomeMy WebLinkAbout11/05/2020000 0000 66040 %so 060 Meeting Location: Municipal Center City of Apple 7100 147th Street West Valley Apple Valley, Minnesota 55124 November 5, 2020 PARKS AND RECREATION ADVISORY COMMITTEE INFORMAL MEETING TENTATIVE AGENDA 6:00 p.m. 1. Director's Position Status Update 2. Revised Category Format and Field Rental Fees 3. Tree Species Inventory 4. Committee/Staff Discussion Items PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING TENTATIVE AGENDA 7:00 p.m. 1. Call to Order and Pledge 2. Approval of the Agenda 3. Audience— 10 Minutes Total Time Limit— For Items Not on this Agenda 4. Approval of the September 2020 Minutes 5. Agenda Items A. Introduction of Recreation Supervisor — Bridget Samson B. Revised Category Format and Field Rental Fees C. Ice Rinks / Warming Houses D. Valleywood Operations ■ 2020 Recap ■ 2021 Fee Schedule 6. Division Updates and 2021 Fee Schedules ■ Recreation ■ Arenas ■ Park Maintenance 7. 2021 Meeting Schedule 8. Committee and Staff Communications 10 minutes 5 minutes 10 minutes 15 minutes 15 minutes 20 minutes 30 minutes 5 minutes 9. Adjourn NEXT REGULARLY SCHEDULED MEETINGS - Tentative: Thursday, January 7, 2021 6:00 p.m. (Informal) and 7:00 p.m. (Regular) Regular meetings are broadcast, live, on Charter Communications Cable Channel 180. (Agendas and meeting minutes are also available on the City's Internet Web Site www.cityofapplevalley.org) *so City of Apple ppValley ITEM DESCRIPTION: [W41-1,F PARKS & RECREATION ADVISORY COMMITTEE MEETING DATE: Revised Category Format and Field Rental Fees STAFF CONTACT: Susan Muelken, Recreation Manager Action Requested SECTION: DEPARTMENT/DIVISION: 2. November 5, 2020 Informal Agenda Parks and Recreation Department Discussion of revised category format and athletic field rental fees. Summary Staff is seeking Committee recommendation on revising field rental user categories and associated rental rates. Background Staff have been working internally as well as with our local youth athletic partners, Eastview Athletic Association (EVAA) and Valley Athletic Association (VAA), to review athletic facility usage and assess whether the existing athletic fee categories and fees are the best format to serve our community. Information and data has been gathered through reviewing past field reservation allotment, surveying surrounding communities, discussions with EVAA and VAA, and determining exactly how much the city spends on athletic fields. A few takeaways from those conversations and data collections include: Fields are heavily used by non-resident groups, putting strain on the turf and incrementally increasing the cost of maintenance. Less play from non-resident groups would allow fields to be placed in a rotational usage schedule or make available more time for resident groups. Resident groups would be better served with field time on larger higher -quality athletic complexes rather than smaller neighborhood parks. Some metro -wide non-resident groups are allowed to operate under Category A (Activities and programs of recognized Apple Valley civic and community service non-profit 501(c) organizations) despite having as little as 10% residents in their program in 2019. Those groups were originally placed in Category A based on affiliations with EVAA and VAA. However, since that time, their business model has evolved. Their EVAA/VAA affiliations have been dropped, and resident percentages have decreased significantly. The free use of fields has allowed non-resident groups to financially capitalize on Apple Valley fields and may have reduced their incentive to seek comparable amounts of field space in other communities. Park Maintenance spends around $407,000 yearly to maintain athletic fields. City staff and local youth athletic organizations want to assure that investment prioritizes residents before non-residents. While Apple Valley's current athletic facility rental fees are in line with the surrounding communities, these communities in general provide highly subsidies rates and staff feels that including other metro communities in the survey offers a better representation of appropriate fees related to staff time, wear on fields, and maintenance expenses. The current rental categories do not take residency into consideration. In surveying other communities, the large majority of communities based their rates on residency; thereby recognizing the tax dollar contributions used to build the amenities. With developments in software and technology allowing staff to automate facility billing processes, the variable blocks of time op the fee schedule (<4hrs, 4-9hrs, 10+hrs) are unnecessarily complicated. Moving to hourly and daily rates would simplify the process for renters and staff alike. Staff s recommendation is to retain the three-tier rate chart with modifications to the category definitions: "Resident -based Apple Valley Youth Athletic Organizations" (essentially EVAA & VAA), "Residents", and "Non-resident and for -profit groups or individuals". Residents and Resident Youth Athletic Organizations, for the purposes of this rate chart, will be defined as 5016 groups that are comprised of 50% or more Apple Valley residents. This potential category reorganization was discussed earlier this year during the July 16, 2020, Parks and Recreation Advisory Committee meeting. The revised categories would create a rate chart that is favorable to local youth athletic organization and residents while more accurately moving some groups into the non-resident category. This format is similar to other metro communities' policies and prioritizes serving Apple Valley youth and residents. The financial impact to user groups varies based on the category. EVAA, VAA and residents would see almost no changes under this new format. Non-residents and for -profit groups would see roughly a 10% increase. ATHLETIC FIELD AND FACILITY RENTAL FEES PROPOSED2021 Resident -based Apple Valley Youth Athletic Organizations Resident Non- Resident & For -profit Premier Athletic Field (Legion Baseball, Quarry #1, JCRPE Stadium) $0 $80/game $150/day $90/game $220/day Athletic Field $0 $30/hr $125/day $35/hr $220/day Sand Volleyball Courts $15/hr $25/hr $37/hr Hockey Rink $15/hr $25/hr $37/hr Resident -based Apple Valley Youth Athletic Tournament or Special Event (per field) $20/hr $120/day N/A N/A Field Lights -(perfiieid-/court) $15/hour $25/hour $25/hour Field Painting/Reconfiguration $80/field $100/field $130/field Concession Building $50/day $75/day $110/day Park Shelter $60/day $60/day $60/day Maintenance Staff — Seasonal $16/hour $16/hour $16/hour Maintenance Staff — Full Time Regular OT $30/hour $30/hour $30/hour Maintenance Staff — Full Time Sunday OT $40/hour $40/hour $40/hour State Tournament Fee $25/team $25/team $25/team Portable Restrooms & Additional Cleans market rate market rate market rate Locates — Electrical or Irrigation Head market rate market rate market rate Diamond Dry & Chalk market rate market rate market rate ATHLETIC FIELD AND FACILITY RENTAL FEES 2020 RATES Apple Valley - based Community & Civic Service 501(c) orgs. Non- commercial groups & Individuals Private Industry & For -profit groups Premier Athletic Facilities (Legion Baseball Field, JCRP-E Soccer Stadium) $80/game $150/day $80/game $150/day $80/game $200/day Athletic Fields (under 4hrs) $50/field $65/field $100/field Athletic Fields (4-9hrs) $100/field $125/field $150/field Athletic Fields (10+hrs) $120/field $150/field $200/field Sand Volleyball Courts $15/hr $25/hr $35/hr Hockey Rinks $15/hr $25/hr $35/hr Field Lights (per field) $20/hr $20/hr $20/hr Field Repainting/Reconfiguration $80/field $100/field $120/field Concessions Area $50/day $75/day $100/day Park Shelter $60/day $60/day $60/day Maintenance Staff —Seasonal $16/hour $16/hour $16/hour Maintenance Staff — Full Time Regular OT $30/hour $30/hour $30/hour Maintenance Staff — Full Time Sunday OT $40/hour $40/hour $40/hour State Tournament Fee $25/team $25/team $25/team Portable restrooms and any additional cleans Market rate Market rate Market rate Locates (electrical or irrigation heads) Market rate Market rate Market rate Diamond Dry $15/bag $15/bag $15/bag Chalk $8/bag $8/bag $8/bag City of ITEM: PARKS & RECREATION ADVISORY COMMITTEE MEETING DATE: SECTION: 3. November 5, 2020 Informal Agenda H n rn Cl 6, 0 a "P, il) 1 -1,5 f-- 81 i§l 0 4 ,,j Ili N as W 6 7, o! 6 6 c•i 6 6 T 6 6 t,, 6 6 6 6 6 ci 6 n' 6 o Q 6 t, w 'I j I N 0 N 0 0 a! (-1 0 a, n1, 0 -1 e) 0 0 Z' (9 0 '0 6 Ll 7 0e' to 4 oi 6 in M 0 P) C14 If') f- 0 o o C) 0 0 a 0 o 0, 4.1 s, s 8 8 tq Q Q "i 1 4 N 0 0 CNA me 0 a� L N L Q) z �5 -0® (uE s CL �� w E-o SON o NNosol Ln0� rn a - N 0 cn Q Q ® co_�-0 E- . 0 0 . 0 CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE September 3, 2020 Minutes of the September 3, 2020, Apple Valley Parks and Recreation Advisory Committee. PRESENT: Parks and Recreation Advisory Committee Chair Brent Schulz; Secretary Josh Gaffke; Committee Members, Dave Freed, Noel Hammill, Matthew Hinrichs, Lisa Hiebert, and Mark Schori; Acting Parks and Recreation Director Mike Endres; Recreation Manager Susan Muelken; Valleywood Golf Course Manager Jim Zinck; Arena Manager Brian Christianson; and Administrative Coordinator Dorene Perkins Morin ABSENT: None ITEM 1. Call to Order Chair Schulz called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance. ITEM 2. Approval of Agenda MOTION: by Hiebert, seconded by Gaffke, approving the agenda as presented. VOTE: Yes — 7, No — 0 ITEM 3. Audience — 10 Minutes Total Time Limit — For Items Not on the Agenda No one present to speak. ITEM 4. Approval of the July 2020 Minutes. MOTION: by Hammill, seconded by Schori, to approve the July 16, 2020, meeting minutes as presented. VOTE: Yes — 7, No — 0 ITEM 5.A. Agenda Items — Pickleball Status Report Acting Director Endres reported staff will be revisiting the bidding process to install new pickleball courts at Johnny Cake Ridge Park West as a result of directions from the August 26, 2020 city council meeting. ITEM 5.13. Agenda Items — Building Operations -lof2- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE September 3, 2020 Recreation Manager Muelken outlined plans for the upcoming opening with limitations of the Senior Center and current operations at the Apple Valley Community Center. The Senior Center is scheduled to resume activities September 8, 2020, on a limited basis and with pre- registration for program participation. The Apple Valley Community Center has been open for business since mid -July with group size limitations and other MDH and CDC guidelines in place. ITEM 5.C. Agenda Items — Ice Rink Maintenance Costs Acting Director Endres covered the cost breakdown for ice rinks. Details were provided in the September agenda packet. Members of the Committee requested this topic be added to the November Parks and Recreation Advisory Committee's meeting agenda as an action item. ITEM 6. Agenda Items — Division Updates Division updates for Recreation, Arenas, Valleywood, and Park Maintenance were provided in the September agenda packet. Valleywood Manager Zinck was asked for a verbal recap of golf operations. Approximately 75 of the reservations are done through the online system. Cart dividers have been installed to allow two riders per cart. The course reports a good year, not only the volume of play, but also the pulling together of the employees. The year as been challenging but very rewarding. Over the previous five years a really good month would be 5,200 to 5,400 rounds. May through August 2020 the course has averaged 6,000 rounds of play per month, that's 200+ players per day. ITEM 7. Adjourn There being no further business, the Parks and Recreation Advisory Committee meeting was adjourned. MOTION: by Gaffke, seconded by Hammill, to adjourn the meeting at 7:57 p.m. VOTE: Yes — 7, No — 0 Respectfully Submitted, Dorene Perkins Monn, Administrative Coordinator Approved by the Apple Valley Parks and Recreation Advisory Committee Brent Schulz, Chair on November 5, 2020. -2of2- 0000 0 ITEM: rj, B. 'bees406 *00 PARKS & RECREATION ADVISORY City Of Apple COMMITTEE MEETING DATE: November 5, 2020 Valley SECTION: Regular Agenda ITEM DESCRIPTION: Revised Category Format and Field Rental Fees STAFF CONTACT: 1 DEPARTMENT/DIVISION: Susan Muelken, Recreation Manager i Parks and Recreation Department Action Requested Motion recommending approval of revised category format and athletic field rental fees. Summary Staff is seeking Committee recommendation on revising field rental user categories and associated rental rates. Background Staff have been working internally as well as with our local youth athletic partners, Eastview Athletic Association (EVAA) and Valley Athletic Association (VAA), to review athletic facility usage and assess whether the existing athletic fee categories and fees are the best format to serve our community. Information and data has been gathered through reviewing past field reservation allotment, surveying surrounding communities, discussions with EVAA and VAA, and determining exactly how much the city spends on athletic fields. A few takeaways from those conversations and data collections include: Fields are heavily used by non-resident groups, putting strain on the turf and incrementally increasing the cost of maintenance. Less play from non-resident groups would allow fields to be placed in a rotational usage schedule or make available more time for resident groups. Resident groups would be better served with field time on larger higher -quality athletic complexes rather than smaller neighborhood parks. Some metro -wide non-resident groups are allowed to operate under Category A (Activities and programs of recognized Apple Valley civic and community service non-profit 501(c) organizations) despite having as little as 10% residents in their program in 2019. Those groups were originally placed in Category A based on affiliations with EVAA and VAA. However, since that time, their business model has evolved. Their EVAA/VAA affiliations have been dropped, and resident percentages have decreased significantly. The free use of fields has allowed non-resident groups to financially capitalize on Apple Valley fields and may have reduced their incentive to seek comparable amounts of field space in other communities. Park Maintenance spends around $407,000 yearly to maintain athletic fields. City staff and local youth athletic organizations want to assure that investment prioritizes residents before non-residents. While Apple Valley's current athletic facility rental fees are in line with the surrounding communities, these communities in general provide highly subsidies rates and staff feels that including other metro communities in the survey offers a better representation of appropriate fees related to staff time, wear on fields, and maintenance expenses. The current rental categories do not take residency into consideration. In surveying other communities, the large majority of communities based their rates on residency; thereby recognizing the tax dollar contributions used to build the amenities. • With developments in software and technology allowing staff to automate facility billing processes, the variable blocks of time on the fee schedule (<4hrs, 4-9hrs, 10+hrs) are unnecessarily complicated. Moving to hourly and daily rates would simplify the process for renters and staff alike. Staff s recommendation is to retain the three-tier rate chart with modifications to the category definitions: "Resident -based Apple Valley Youth Athletic Organizations" (essentially EVAA & VAA), "Residents", and "Non-resident and for -profit groups or individuals". Residents and Resident Youth Athletic Organizations, for the purposes of this rate chart, will be defined as 501 c3 groups that are comprised of 50% or more Apple Valley residents. This potential category reorganization was discussed earlier this year during the July 16, 2020, Parks and Recreation Advisory Committee meeting. The revised categories would create a rate chart that is favorable to local youth athletic organization and residents while more accurately moving some groups into the non-resident category. This format is similar to other metro communities' policies and prioritizes serving Apple Valley youth and residents. The financial impact to user groups varies based on the category. EVAA, VAA and residents would see almost no changes under this new format. Non-residents and for -profit groups would see roughly a 10% increase. ATHLETIC FIELD AND FACILITY RENTAL FEES y p 1" RO 0 E 2021 PROPOSED Resident -based Apple Apple Valley Youth Athletic Organizations Resident Non - Resident & For -profit Premier Athletic Field (Legion Baseball, Quarry #1, JCRPE Stadium) $0 $80/game $150/day $90/game $220/day Athletic Field $0 $30/hr $125/day $35/hr $220/day Sand Volleyball Courts $15/hr $25/hr $37/hr Hockey Rink $15/hr $25/hr $37/hr Resident -based Apple Valley Youth Athletic Tournament or Special Event (per field) $20/hr $120/day N/A N/A Field- Lights (per field/court) $25/hour $25/-hour $25/hour Field Painting/Reconfiguration $80/field $100/field $130/field Concession Building $50/day $75/day $110/day Park Shelter $60/day $60/day $60/day Maintenance Staff —Seasonal $16/hour $16/hour $16/hour Maintenance Staff — Full Time Regular OT $30/hour $30/hour. $30/hour Maintenance Staff — Full Time Sunday OT $40/hour $40/hour $40/hour State Tournament Fee $25/team $25/team $25/team Portable Restrooms & Additional Cleans market rate market rate market rate Locates — Electrical or Irrigation Head market rate market rate market rate Diamond Dry & Chalk market rate market rate market rate ATHLETIC FIELD AND FACILITY RENTAL FEES 2020 RATES Apple Valley - based Community & Civic Service 501(c) orgs. Non- commercial groups & Individuals Private Industry & For -profit groups Premier Athletic Facilities (Legion Baseball Field, JCRP-E Soccer Stadium) $80/game $150/day $80/game $150/day $80/game $200/day Athletic Fields (under 4hrs) $50/field $65/field $100/field Athletic Fields (4-9hrs) $100/field $125/field $150/field Athletic Fields (10+hrs) $120/field $150/field $200/field Sand Volleyball Courts $15/hr $25/hr $35/hr Hockey Rinks $15/hr $25/hr $35/hr Field Lights (per field) $20/hr $20/hr $20/hr Field Repainting/Reconfiguration $80/field $100/field $120/field Concessions Area $50/day $75/day $100/day Park Shelter $60/day $60/day $60/day Maintenance Staff —Seasonal $16/hour $16/hour $16/hour Maintenance Staff — Full Time Regular OT $30/hour $30/hour $30/hour Maintenance Staff — Full Time Sunday OT $40/hour $40/hour $40/hour State Tournament Fee $25/team $25/team $25/team Portable restrooms and any additional cleans Market rate Market rate Market rate Locates (electrical or irrigation heads) Market rate Market rate Market rate Diamond Dry $15/bag $15/bag $15/bag Chalk $8/bag $8/bag $8/bag �00 ITEM: rj,(; &'DffigM o & PARKS & RECREATION ADVISORY City Of COMMITTEE MEETING DATE: November 5, 2020 Apple Valley SECTION: Regular ITEM DESCRIPTION: Ice Rinks / Warming Houses j STAFF CONTACT: DEPARTMENT/DIVISION: Mike Endres, Park Superintendent / Parks and Recreation Department Acting Director Action Requested 1. Recommend officially opening outdoor rinks January 2, 2021, providing weather conditions cooperate. 2. Recommend Valley Middle warming house stay closed for the 2020-2021 season. Summary Opening the wanning houses at a later date will shorten the season and limit the duration of COVID exposure. It is the intent of the Park and Recreation Department to provide an outdoor activity for the residents in the winter, while still adhering to COVID protocols and keeping staff safe. Valley Middle warming house numbers have been decreasing significantly over the past three years. Staffing this site requires the same amount of personnel hours as the other warming house sites. Not staffing this location will result in a salary reduction in the overall staffing costs. Both the pleasure and hockey rink will be flooded and maintained as usual. Background In the past 6 years we have only opened the warming houses twice before January 1st - 12/19/16 and 12/26/17. We briefly opened only the Johnny Cake Activity Center (JCAC) on the 21st of December in 2019 only to close after 4 days due to warm conditions. Staff has been working with the Fire Department to assess total building capacities. Using the square footage of the building we can calculate acceptable COVID limits. In order to comply with CDC guidelines, Valley Middle, Galaxie, Hagemeister Valley East and Huntington can accommodate 19 people. The Community Center limit is 56 and the JCAC is 27. In most instances we have not reached regular capacity limits in a normal year. Last year Delaney warming house was closed with the lack of use. Valley Middle has produced comparable numbers to Delaney. 10/29/2020 Staffing and Site Attendance Hours of use per Ve sunested that >n "Apple Valley Apple Valley Hagemeister Apple Valley Community East Park Middle Center School 10/29/2020 0 0 6 6 ITEM: rj, D, aQOQ* 00 PARKS & RECREATION ADVISORY City Of AppleCOMMITTEE MEETING DATE: November 5, 2020 Valley SECTION: Regular ITEM DESCRIPTION: Valleywood Operations STAFF CONTACT: DE ARTMP ENTUVISION: Jim Zinck, Golf Course Manager Parks and Recreation Department Action Requested: Motion recommending City Council approval of attached fees for Valleywood Golf Course and grant Parks and Recreation Director or designee the latitude to adjust golf course fees for promotions. Summary: Attached you will find the proposed 2021 fee schedule for Valleywood Golf Course. We are proposing a few minor changes to the daily fee schedule. As in previous years, we request that the committee provide that the Parks and Recreation Director or designee continue to be allowed latitude to adjust golf course fees for promotional rates as needed to be market competitive and enhance revenue. ATTACHMENT(S): Proposed Fee Schedule Valleywood Fee Proposal (Fee changes highlighted in RED) Valleywood Golf Course 2020 Patron 2020 Non -Patron Proposed 2021 Patron Proposed 2021 Non -Patron Green Fees — 18 Hole Reg M-F $33 $36 $34 $37 Green Fees — 18 Hole Sr/Jr M-F $25 $28 $26 $29 Green Fees — 18 Hole Sa-Su $41 $44 $42 $45 Green Fees — 9 Hole Reg M-F $21 $24 $22 $25 Green Fees — 9 Hole Sr/Jr M-F $19 $22 $20 $23 Green Fees — 9Hole Sa-Su $23 $26 $24 $27 Green Fees — Patron Card --resident $20+tax N/A $20+tax N/A Green Fees — Patron Card — non-resident $40+tax N/A $40+tax N/A Green Fees — Patron Card — senior $30 + tax N/A $30 + tax N/A Season Pass — 7 day Resident $1800 + tax $1800 + tax N/A N/A Season Pass — 7 day Non -Resident $2160 + tax $2160 + tax N/A N/A Season Pass 7 day restricted Resident* $1100 + tax $1100 + tax $1100 + tax $1100 + tax Season Pass 7 day restricted Non -Res* $1320 + tax $1320 + tax $1320 + tax $1320 + tax Season Pass — 5 day Resident $ 750 + tax $ 750 + tax $ 750 + tax $ 750 + tax Season Pass — 5 day non -Resident $ 900 + tax $900 + tax $900 + tax $900 + tax Season Pass — Executive (18-35 yrs)* $750 + tax $750 + tax $750 + tax $750 + tax Season Pass — Executive non-resident* $ 900 + tax $950 + tax $950 + tax $950 + tax Season Pass — Junior (17 and under) $450 + tax $450 + tax $450 + tax $450 + tax Season Pass — Add'1 family resident $450 + tax $450 + tax $450 + tax $450 + tax Season Pass — Add'1 Family non -Res $540 + tax $540 + tax $540 + tax $540 + tax Cart Rental — 18 Holes Power Car $34 $34 $38 $38 Cart Rental — 9 Holes Power Car $20 $20 $22 $22 Cart Rental — Pull Cart $5 $5 $4-7 $4-7 Practice Range — Lg Bucket of Balls $8 $8 $9 $9 Practice Range — Med Bucket of Balls $6 $6 $6 $6 Range Card — Ten Lg Buckets of Balls $65 $65 $70 $70 • Restricted season pass holders must pay a weekday green fee if playing before 11:00 AM on Weekends • Season passes are not eligible to be used during private tournaments and events. • Junior Passes include a 10 bucket punch card for the driving range 0000 ITEM: 6, 686® ��� * PARKS & RECREATION ADVISORY City Of le COMMITTEE MEETING DATE: November 5, 2020 ppValley SECTION: Regular Agenda ITEM DESCRIPTION: Division Updates and 2021 Fee Schedules STAFF CONTACT: DEPARTMENT/DIVISION: Mike Endres, Acting Director JParks and Recreation Department Action Requested Motion recommending approval of the Fee Schedules for Recreation and Arenas Summary Included in the agenda packet you will find divisional updates for Recreation, Arenas, and Park Maintenance. These are provided for informational purposes. Action items include approval of the Fee Schedules for Recreation and Arenas. Background The division updates are presented in written form. From time to time, individual division managers may present in person, items in more detail. If a committee member wishes additional details regarding a specific area please feel free to discuss during the agenda item or contact me at mendres cityofapplevalle y�org or 952-953-2420. 000 see* 0%0@0 0000 000 City of AppValley MEMO Parks and Recreation Department 7100 - 147th Street West Apple Valley, MN 55124 952 / 953-2300 TO: Parks & Recreation Advisory Committee FROM: Susan Muelken, Recreation Manager DATE: November 5, 2020 SUBJECT: Recreation Division Highlights Summary Staff is providing highlights from the last several months of operations and a brief of what is coming up. Background The Recreation Division is pleased to give you the following highlights from the last few months: • Adult indoor volleyball and bags leagues have started. Currently there are 75 volleyball teams and 22 bags team playing at the Community Center. • The Senior Center re -opened on September 81h. Groups are limited to 10 participants. Activities that include any shared equipment (cards, mah jong, bingo, etc.) are not being allowed yet. So far, things are going well and members are happy to be back in the building. • Staffing update — Bridget Samson has been hired to fill the vacancy at the Senior Center. She started on October 29th — we are very excited to have her and look forward to lots of new activities for the seniors. • Minor changes are proposed for recreation fees for 2021 • Youth Tournament season begins in November. Many rules and precautions have been put in place to limit the number of people in the building and reduce exposure to attendees. PARKS AND RECREATION FEES January - December 2020 Category: A. Activities and programs of recognized Apple Valley civic and community service non- profit 501(c) organizations. B. Non-commercial groups and individuals. C. Private industry, commercial and profit making organizations or individuals who operate activities for profit. Apple Valley Community Center Rental Category A per hour Category B per hour Category C per hour Community Room #1 or #2 $4-5-20 $2-0-30 $3-2-40 Community Room #1 & #2 $29-25 $3-540 $45-75 Activity Room #1 or #2 $15 $20 $32 Activity Room #1 & #2 $20 $35 $45 Exercise/All Purpose Room $2-0-25 $3-5-40 $4-5-80 Classroom (preschool classroom) $20 $35 $45 Kitchen $15 $20 $30 Meeting Room (northwest) $20 $32 $42 Basketball Court - hour $30 $60 $100 BasketballGoui4 day "541ay $ Q41ay "9841-ay Pickleball Court - hour $12 $20 $30 Pickleball Court - day Badminton Court - hour $12 $20 $30 Badminton Court - day Volleyball Court - hour $20 $40 $75 3,101-eybai�otH4 day may $20041ay W5�d" Full Gym - hour $50 $100 $180 Full Gym - day $250/day $500/day $800/day Full Gym - day + 1 room $300/day $600/day $900/day Security Deposit - general usage $150/event $150/event $150/event Security Deposit - tournament/dances/large events $500/event $500/event $500/event Early Opening/Late Closing (none regular business hours) $40/hour + room/gym rental fee $40/hour + room/gym rental fee $40/hour + room/gym rental fee Redwood Community Center Rental Category A Category B Category C Teen 'Pa4y $75i fs $754 r-s Room Rental $30/hour $40/hour $50/hour Outdoor Pool - minimum 2 hours-50 people $90-100/hr $90-100/hr $90-100/hr Outdoor Pool - add'1-25 people $30/hour $30/hour $30/hour Payment of all fees must be paid in full before reservation is confirmed. The City accepts Mastercard, Visa, Discover, American Express, cash and cashier checks. Personal checks are not accepted. *,Parks and Recreation Director or Designee retains latitude to adjust fees for promotional purposes. PARKS AND RECREATION FEES January - December 2020 Category: A. Activities and programs of recognized Apple Valley civic and community service non- profit 501(c) organizations. B. Non-commercial groups and individuals. C. Private industry, commercial and profit making organizations or individuals who operate activities for profit. Apple Valley Senior Center Rental Category A per hour Category B per hour Category C per hour Yellowstone Rem- 1, 2 or W421 "0 $7-5 Yellowstone Room #1, 2 or 3 (Sun $35 $50 $60 Yellowstone u F Yellowstone Room -Full (Sun Thidf:s) * $75 $110 $150 Event Rate - (Fri., 6pm-midnight) $600/event $750/event $900/event Event Rate -(Sat., loam -midnight) $800/event $1,000/event $1,500/event Kitchen $75/event $100/event $150/event Glacier Room (StH+-44iufs) * $40 $50 $75 Yosemite Room r * $40 $50 $75 Projector and/or Screen $20/event $20/event $20/event Wireless Mic (Yellowstone Room only) $15/each or $25/3 mics $15/each or $25/3 mics $15/each or $25/3 mics 75" HD TV $20/event $20/event $20/event Wireless Bluetooth Portable PA $20/event $20/event $20/event Security Deposit - without food or alcohol $150 $150 $150 Security Deposit - with food but without alcohol $500 $500 $500 Security Deposit - with alcohol $750/event $750/event $750/event Police Officer - minimum 4 hours ** $65/hour $65/hour $65/hour *Minimum two (2) hour rental. **POLICE OFFICER/SECURITY - Events with alcohol - Police Officer on -site required last four (4) hours of the event - Teen parties - Police Officer on -site required during the entire event. Payment of all fees must be paid in full before reservation is confirmed. The City accepts Mastercard, Visa, Discover, American Express, cash and cashier checks. Personal checks are not accepted. * Parks and Recreation Director or Designee retains latitude to adjust fees for promotional purposes. PARKS AND RECREATION FEES January — December 2020 Category: A. Activities and programs of recognized Apple Valley civic and community service non- profit 501(c) organizations. B. Non-commercial groups and individuals. C. Private industry, commercial and profit making organizations or individuals who operate activities for profit. Park Facilities/*Equipment Rental Category A per day Category B per day Category C per day Park Shelter — large $60 $60 $60 Park Shelter — small $40 $40 $40 Park Building $60 $60 $60 Park Building - damage deposit $100/event $100/event $100/event Chuckwagon Cooker &A-40 $30-40 $3 -40 Chuckwagon Cooker- damage deposit $25/event $25/event $25/event Extra Picnic Tables (delivered to park) $10/table $10/table $10/table Extra Trash Barrels (delivered to park) $10/can $10/can $10/can Park Restroom Key Deposit $25 $25 $25 Watercraft Storage Rack — resident $50/season $45/season $45/season Watercraft Storage Rack — non-resident $60/season $55/season $55/season Piekleb,all (otAE1ee - 1ba114 , _, l $4/eaeh $44ae-h V ) * Park Shelter/Equipment reservations are accepted, for the current year, beginning the first business day of the year. Payment of all fees must be paid in full before reservation is confirmed. The City accepts Mastercard, Visa, Discover, American Express, cash and cashier checks. Personal checks are not accepted. * Parks and Recreation Director or Designee retains latitude to adjust fees for promotional purposes. PARKS AND RECREATION FEES January — December 2020 Category: A. Activities and programs of recognized Apple Valley civic and community service non- profit 501(c) organizations. B. Non-commercial groups and individuals. C. Private industry, commercial and profit snaking organizations or individuals who operate activities for profit. Family Aquatic Center Rental Category A Category B Category C Outdoor Pool $850/hr $1200/hr $2500/hr Picnic Table (3 hour block of time) $30/3 hrs $30/3 hrs $30/3 hrs Water Walking/Lap Swimming Ten -Admission Card $30 $30 $30 Cabana -small (open to 4:00 p.m.) (3 hour block of time) $45/3 hrs $45/3 hrs $45/3 hrs Cabana -large t4:nn p m ^'^��� (3 hour block of time) $60/3 hrs $60/3 hrs $60/3 hrs Johnny Cake Activity Center Rental Category 2 Category 3 Category 4 Room Rental $30/hr $40/hr $50/hr Payment of all fees must be paid in full before reservation is confirmed. The City accepts Mastercard, Visa, Discover, American Express, cash and cashier checks. Personal checks are not accepted. * Parks and Recreation Director or Designee retains latitude to adjust fees for promotional purposes. PARKS AND RECREATION FEES January — December 2020 Category: A. Activities and programs of recognized Apple Valley civic and community service non- profit 501(c) organizations. B. Non-commercial groups and individuals. C. Private industry, commercial and profit making organizations or individuals who operate activities for profit. Fields and Facilities Rental, Etc. Category A Category B Category C Youth T,,,,,-,,.,me t F-i A 1 $59/day �5 &_ � T.,u a„-,e t 1~; el $80/field $11 (l c1c $11y 20/ iel Payment of all fees must be paid in full before reservation is confirmed. The City accepts Mastercard, Visa, Discover, American Express, cash and cashier checks. Personal checks are not accepted. * Parks and Recreation Director or Designee retains latitude to adjust fees for promotional purposes. PARKS AND RECREATION FEES January — December 2020 Category: A. Activities and programs of recognized Apple Valley civic and community service non- profit 501(c) organizations. B. Non-commercial groups and individuals. C. Private industry, commercial and profit making organizations or individuals who operate activities for profit. Recreation Admissions/Program/Concessions Category A Category B Category C Adult Open Athletics Drop -In Fee $4 $4 $4 Adult Athletics Ten -Admission Card resident x 1 st card $35 $35 $35 Adult Athletics Ten -Admission Card non-resident x 1 st card $40 $40 $40 AVFAC Individual Admission $4-0-11 $4411 $4411 AVFAC Group Admission (25+) $97-59-10.50 $930-10.50 $3-54-10.50 AVFAC Ten -Admission Card — resident x 1st card $8-5-90 $8-5-90 $8-5-90 AVFAC Ten -Admission Card — resident x 2nd card $-7-5-80 $7-5-80 $75-80 Ten Admission C;a>=d— rr-vrAc `7 "rro F G Ten AdinniSs iAen Gard— AVFAC Ten -Admission Card — non-resident $95 $95 $95 Redwood Individual Admission $5.00 $5.00 $5.00 Redwood Pool — Ten -Admission Card - resident x 1 st card $40 $40 $40 Redwood Pool — Ten -Admission Card — resident x 2°d card $35 $35 $35 rl.., Poo Ten "i Admission-ccsi i � Q 2 n �Y Q �in oo rc,-axisc-r�n-1 14-e and Redwood Admission $S $72-5 $2-5 en Fesident x 41--a Redwood Pool — Ten -Admission Card — non-resident $45 $45 $45 Payment of all fees must be paid in full before reservation is confirmed. The City accepts Mastercard, Visa, Discover, American Express, cash and cashier checks. Personal checks are not accepted. * Parks and Recreation Director or Designee retains latitude to adjust fees for promotional purposes. oleo dove 00000 0000 age City of Apple Valley TO: Parks and Recreation Advisory Committee FROM: Brian Christianson, Arena Manager DATE: November 5, 2020 SUBJECT: Arenas Update MEMO Parks and Recreation Department 7100 - 147" Street West Apple Valley, MN 55124 952 / 953-2300 As of Oct. 17`h both of the arenas are up and running with ice rentals including Learn to Skate lessons at the Sports Arena on Monday evenings and Saturday mornings. We have also had two building updates at both arenas. Hayes Arena saw an update to the locker rooms with Eastview High School installing lockers and benching with storage for their boys and girls hockey teams while maintaining public use of the locker rooms. This upgrade allows the Eastview players to store their equipment at the arena for the first time since the school opened. At the Sports Arena we replaced the decking, seating, stairs and handrails for our retractable bleachers. This has been a much needed and great safety and cosmetic improvement for the Sports Arena that we were able to complete before opening for the ice season. 000 see* **Cos go*® 00e City of Apple Valley TO: Parks and Recreation Advisory Committee FROM: Brian Christianson, Arenas Manager MEMO Parks and Recreation Department 7100 - 147th Street West Apple Valley, MN 55124 952 / 953-2300 DATE: November 5, 2020 SUBJECT: Sports Arena and Hayes Park Arena 2021-2022 Fee Proposal Following, are the recommended ice rates for the 2021-2022 skating season at the Apple Valley Sports Arena and Hayes Park Arena. 2019 - 2020 2020 — 2021 2021 - 2022 Prime Time 5:00 a.m. — 9:59 p.m. $220 $225 $225 Non -Prime Time 10:00 p.m. — 4:59 a.m. $170 $170 $170 These rates are tax included. Staff is proposing no increase for prime time ice rates. Based on the below referenced neighboring facilities, this will keep Apple Valley in the average range. The current rate of $170 per hour for non -prime time ice rental hours is in the high range and staff proposes leaving this consistent with 2021-2022 rates to remain competitive in the adult hockey league market. 2020 - 2021 2021-2022 Prime -Time Ice Rental Survey Results 1. Lakeville $235 per hour $235 per hour 2. Eagan $225 per hour $225 per hour 3. Rosemount $215 per hour $215 per hour 4. Burnsville $230 per hour $240 per hour Requested Action Motion recommending City Council approval of the Sports Arena and Hayes Park Arena 2021-2022 Fees as proposed. ••• •000 ••000 ®••• •00 City of Apple Parks and Recreation Department 7100 — 147' Street West Apple Valley, MN 55124 952-953-2300 TO: Parks & Recreation Advisory Committee FROM: Mike Endres, Park Superintendent / Acting Director of Parks and Recreation DATE: November 5th, 2020 SUBJECT: Park MaintenanceUpdate The Spread of COVID — 19 has not shown any signs of slowing down. I will be continuing to house the maintenance staff in three different facilities, Central Maintenance, Johnny Cake Ridge Park East and Quarry Point. This strategy is to avoid contaminating the full maintenance crew in case of an outbreak in any one facility, while maintaining minimal staff. Both Quarry Point and JCRPE are usually closed for the winter season, but have been set up to facilitate the crews long term. Late Summer/Fall Update • The late summer has seen an increase in athletic field requests. Football opened up with a shortened season, causing maintenance staff to stripe additional fields in the system. • Routine field prep for daily use and tournaments. • General over seeding of 50% of the athletic complex fields. • The Aquatic Center splash pad is completed. • Late summer weed applications completed. • Final Fertilizer application for the season. • Striped 20 Basketball courts, Farquar and JCRPE parking lots. • Ongoing replacements of updated park rules signs. • Coordinated two scout projects. Tree planting at JCRPE and new planter bed at Redwood. • Install new culvert in the Alimagnet nature trail. • Conducted playground inspections. • Routine snowing throughout the park system. • Twice daily restroom cleaning and disinfecting in park restrooms • Sign planter painting and weeding • Shut down and winterized the Kelley Splash Pad, Restrooms. • Blew out irrigation systems at Quarry Point, JCRPE, JCRPW, Hayes, Kelly Park North and South, and Redwood. • Removed all sunscreens, Cobblestone dock and Kelley South fountain. • Assisted with hockey rink set up at the high school Arena. • Coordinated with Sentence to Serve and staff to paint Hockey Rinks. • Remove Volleyball, Soccer, Tennis and Batting cage nets. • A full plow of pathways, walkways and parking lots on October 20t' with an 8 inch snowfall. • Update and distribute plow maps for the pathway and walkway system. • Coordinate touchless fixture installations at the Community Center, Senior Center, and Arenas in conjunction with CARES Act Moneys. ®: ® ITEM: 7, °°°°° ®®®° PARKS &RECREATION ADVISORY City Of A le COMMITTEE MEETING DATE: November 5, 2020 ppValley SECTION: Regular Agenda ITEM DESCRIPTION: 2021 Parks & Recreation Advisory Committee Meeting Schedule STAFF CONTACT: DEPARTMENT/DIVISION: Dorene Perkins Monn, Adinin Coordinator Parks and Recreation Department Action Requested Motion to Approve 2021 Parks & Recreation Advisory Committee Meeting Schedule Summary City Resolution 2010-39 dictates the Parks and Recreation Advisory Committee shall meet and hold public meetings on the first Thursday in January, March, May, September, and November each year. Special meetings may be called by the Chair as needed. Staff proposes adding a scheduled meeting in July to cover any timely business issues and to conduct a tour of select parks, similar to the tours scheduled in previous years. Incorporating the addition of a July meeting, the 2021 Parks and Recreation Advisory Committee meeting schedule will be as follows: 2021 January 7 March 4 May 6 July 15 *third Thursday September 2 November 4 A motion to approve these dates will establish the 2021 Parks & Recreation Advisory Committee meeting calendar. Background Meetings are held in the Council Chambers of the Apple Valley Municipal Center and broadcast on cable TV beginning at 7:00 p.m. Informal meetings begin at 6:00 p.m. and are held in a conference room of the Municipal Center on the same dates.