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12/22/2020 Meeting
:.L ••••• Meeting Location: Municipal Center Apple 7100 147th Street West Valley Apple Valley, Minnesota 55124 December 22, 2020 CITY COUNCIL REGULAR MEETING TENTATIVE AGENDA 7:00 PM 1. Call to Order and Pledge 2. Approve Agenda 3. Audience - 10 Minutes Total Time Limit - For Items NOT on this Agenda 4. Approve Consent Agenda Items Consent Agenda Items are considered routine and will be enacted with a single motion, without discussion, unless a councilmember or citizen requests to have any item separately considered. It will then be moved to the regular agenda for consideration. A. Approve Minutes of December 10, 2020, Regular Meeting B. Approve Renewal of Licenses and Permits for 2021 C. 2020 Fund Balance Designation and 2020-2021 Budget Amendments 1. Adopt Resolution Committing December 31, 2020, Fund Balances for 2020 Financial Statement Purposes 2. Adopt Resolution Amending 2021 Budget for Specific Items and Uncompleted 2020 Projects D. Adopt Resolution Approving Amendments to the Apple Valley Firefighters Relief Association Bylaws E. Adopt Resolution Appointing Commissioner and Alternate Commissioner to Black Dog Watershed Management Organization F. Approve Reduction of Financial Guarantee G. Adopt Resolution Restricting Parking on 155th Street for Project 2020- 134, 155th and Pilot Knob Roadway Improvements H. Adopt Resolution Declaring Adequacy of Petition and Ordering Preparation of Feasibility Report for Project 2021-118, Applewood Pointe Roadway Improvements I. Approve Design Agreement with United Properties Residential, LLC, for Project 2021-118 Applewood Pointe Roadway Improvements, and Project 2021-117, Applewood Pointe Utility Improvements J. Adopt Resolution Declaring Adequacy of Petition and Ordering Preparation of Feasibility Report for Project 2021-119, Area A of Mixed Use Campus K. Approve Design Agreement with Rockport, LLC, for Project 2021-119, Area A of Mixed Business Campus L. Approve Mutual Aid Agreement with City of Saint Paul for Law Enforcement Assistance M. Approve Change Order No. 1 to Agreement with McNamara Contracting, Inc., for Project 2020-105, 2020 Street Improvements N. Approve Change Order No. 2 to Agreement with McNamara Contracting, Inc., for Project 2019-108, County Road 42 and Johnny Cake Ridge Road Intersection Improvements O. Approve Change Order No. 1 to Agreement with Hydro-Vac, Inc., for Project 2020-154, 2020 Sump Catch Basin Cleaning, and Approve Acceptance and Final Payment P. Approve Acceptance and Final Payment on Agreement with Advanced Systems Integration, LLC, for AFRCC Control Room Upgrades Q. Approve Acceptance and Final Payment on Agreement with Recreation by Lemmie Jones, LLC, for Project 2019-158,Apple Valley Family Aquatic Center Wet Play Area Improvements - Installation R. Approve Acceptance and Final Payment on Agreement with Killmer Electric Co., Inc., for Project 2020-101, 2020 Street & Utility Improvements S. Approve Acceptance and Final Payment on Agreement with McNamara Contracting, Inc., for Project 2020-136, Orchard Place Utility Improvements T. Approve Acceptance and Final Payment on Agreement with McNamara Contracting, Inc., for Project 2020-141, Galaxie Avenue and 153rd Street ADA Improvements U. Approve Personnel Policy: COVID-19 Emergency Paid Leave V. Adopt Resolution Approving Changes to Pay and Benefit Plan for 2021 W. Approve Personnel Report X. Approve Claims and Bills 5. Regular Agenda Items A. Congratulatory Remarks from Congresswoman Angie Craig B. Adopt Resolution Approving Amendments to 2040 Apple Valley Comprehensive Plan Land Use Chapter and Land Use Map, Related to Proposed "LDF" (Low Density Flex) Designation C. Waive Second Reading and Pass Ordinance Amending Chapter 155 of the City Code, Establishing Low Density Flex Zoning District D. Pass Ordinance Rezoning Property Located at 8661 140th Street W. from "P" (Institutional) to "LDF" (Low Density Flex) E. Pass Ordinance Amending Chapter 50 of the City Code, Regulating Solid Waste, Recycling and Composting F. Consider Economic Assistance Request from the Apple Valley Chamber of Commerce G. Adopt Resolution Appointing Member to Fill Vacancy on Telecommunications Advisory Committee with Term Expiring March 1, 2023 H. Adopt Resolution Appointing Member to Fill Vacancy on Planning Commission with Term Expiring March 1, 2021 I. Celebration of Service - Mayor Mary Hamann-Roland 1. Proclaim December 22, 2020, as "Mary Hamann-Roland Day" in the City of Apple Valley 2. Celebration and Congratulatory Wishes to Mayor Mary Hamann- Roland 6. Staff and Council Communications 7. Approve Calendar of Upcoming Events 8. Adjourn Reminder: City Offices are closed Thursday and Friday, December 24 and 25, 2020, in observance of Christmas Holiday, and closed Friday, January 1, 2021, in observance of New Years Day Regular meetings are broadcast, live, on Charter Communications Cable Channel 180 and on the City's website at www.cityofapplevalley.org • ITEM: 4.A. ..... :�. Apple COUNCIL MEETING DATE: December 22, 2020 Valley SECTION: Consent Agenda Description: Approve Minutes of December 10, 2020, Regular Meeting Staff Contact: Department/ Division: Pamela J. Gackstetter, City Clerk City Clerk's Office ACTION REQUESTED: Approve the minutes of the regular meeting of December 10, 2020. SUMMARY: The minutes from the last regular City Council meeting are attached for your review and approval. BACKGROUND: State statute requires the creation and preservation of meeting minutes which document the official actions and proceedings of public governing bodies. BUDGET IMPACT: N/A ATTACHMENTS: Minutes CITY OF APPLE VALLEY Dakota County, Minnesota December 10, 2020 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held December 10, 2020, at 7:00 o'clock p.m., at Apple Valley Municipal Center. PRESENT: Mayor Hamann-Roland; Councilmembers Bergman*, Goodwin, Grendahl, and Hooppaw. ABSENT: None. * Present via remote technology City staff members present were: City Administrator Lawell, City Clerk Gackstetter, City Attorney Dougherty, Planner Bodmer*, Police Captain Francis, Assistant City Administrator Grawe*, Finance Director Hedberg, Community Development Director Nordquist, and Police Chief Rechtzigel. Mayor Hamann-Roland called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance to the flag. APPROVAL OF AGENDA MOTION: of Grendahl, seconded by Hooppaw, approving the agenda for tonight's meeting, as presented. Roll call vote: Ayes - 5 -Nays - 0. AUDIENCE Mayor Hamann-Roland asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. Mr. Randy Bailey commented on the lack of attendees at tonight's Truth-in-Taxation meeting, which he believes indicates a whole lot of people are satisfied with the way things are going in the City. CONSENT AGENDA Mayor Hamann-Roland asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. Councilmember Grendahl pointed out the approval for the preparation of plans and specifications for the pickleball courts will be considered on the consent agenda. MOTION: of Grendahl, seconded by Goodwin, approving all items on the consent agenda with no exceptions. Roll call vote: Ayes - 5 -Nays - 0. CONSENT AGENDA ITEMS CITY OF APPLE VALLEY Dakota County, Minnesota December 10, 2020 Page 2 MOTION: of Grendahl, seconded by Goodwin, approving the minutes of the regular meeting of November 24, 2020, as written. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Goodwin, adopting Resolution No. 2020-158 accepting, with thanks, the donation of a disinfectant spray gun from the Apple Valley Seniors for use by Parks and Recreation Department. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Goodwin, approving renewal and issuance of On-Sale 3.2 Percent Malt Liquor Licenses for 2021,per the list attached to the City Clerk's memo, subject to receipt of the necessary documents. Roll call vote: Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Goodwin, approving the 2021 fees for Redwood Pool and Apple Valley Family Aquatic Center, Sports Arena and Hayes Park Arena, and Valleywood Golf Course, and granting Parks and Recreation Director or designee the latitude to adjust fees for special promotions, as described in the Acting Parks and Recreation Director's memo. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Goodwin, approving the revised athletic field category format and 2021 rental fees, as attached to the Acting Parks and Recreation Director's memo. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Goodwin, approving City Attorney's fees for 2021 legal services, as attached to the Assistant City Administrator's memo. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Goodwin, setting the 2021 City Council meeting schedule, in accordance with adopted policy on the second and fourth Thursdays of each month unless the following Friday is a holiday, as listed in the City Clerk's memo. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Goodwin, adopting Resolution No. 2020-159 establishing precinct boundaries and polling places for 2021 elections. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Goodwin, adopting Resolution No. 2020-160 ordering installation of a stop sign on Fortino Street at Galante Lane. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Goodwin, adopting Resolution No. 2020-161 ordering installation of a stop sign on Cooper Lane at Heywood Way. Roll call vote: Ayes - 5 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota December 10, 2020 Page 3 MOTION: of Grendahl, seconded by Goodwin, adopting Resolution No. 2020-162 approving the final allocation of the City of Apple Valley's Coronavirus Aid, Relief, and Economic Security(CARES)Act Funds. Roll call vote: Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Goodwin, approving release of financial guarantees for Menards at Hanson Concrete (2019-109), Menards at Hanson Concrete (2019- 107), and Ryan Real Estate/Launch/Apple Valley Crossroads, as listed in the City Planner's memo. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Goodwin, authorizing the First Amendment to Lease Agreement with MacPhail Center for Music at the Education Building, as attached to the Community Development Director's memo, and authorizing the Mayor and City Clerk to sign the same. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Goodwin, adopting Resolution No. 2020-163 directing the City Engineer to prepare plans and specifications for Project 2021-114, 146th Street Court Sanitary Sewer Improvements. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Goodwin, adopting Resolution No. 2020-164 directing the City Engineer to prepare plans and specifications for Project 2021-116, Johnny Cake Ridge West Pickleball Courts. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Goodwin, approving the Professional Services Agreement for Inspection of Electrical Installations with 5 Star Inspections, Inc., and authorizing the Mayor and City Clerk to sign the same. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Goodwin, accepting Asset Sustainability Planning and Software Services, as complete and authorizing final payment on the agreement with Ameresco, Inc., in the amount of$3,531.50. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Goodwin, approving the personnel actions as listed in the Personnel Report dated December 10, 2020. Roll call vote: Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded by Goodwin, to pay the claims and bills, on the check register dated November 18, 2020, in the amount of$1,635,426.06; and November 24, 2020, in the amount of$1,068,323.74. Roll call vote: Ayes - 5 - Nays - 0. END OF CONSENT AGENDA CITY OF APPLE VALLEY Dakota County, Minnesota December 10, 2020 Page 4 INTRODUCTION OF K9 BERGIL AND RETIREMENT OF K9 DUKE Police Chief Rechtzigel introduced this item and provided background on the City's K9 program. He then recognized the career and accomplishments of retiring K9 Duke and his handler, Police Officer Zac Broughten. Police Captain Francis presented a plaque to Officer Broughten and Duke in recognition of their dedicated service. Police Chief Rechtzigel then introduced new K9 team, K9 Bergil and his handler, Police Officer Cody Yard. The Council thanked K9 Duke and Officer Broughten for their service and welcomed the new K9 team, K9 Bergil and Officer Yard, to the Department. COWBOY JACKS ON-SALE LIQUOR LICENSE Ms. Gackstetter reviewed the application by AVC, LLC, d/b/a Cowboy Jacks, for an On-Sale Intoxicating Liquor License and Special License for Sunday Liquor Sales, effective January 1, 2021. She noted receipt of the affidavit of publication of the hearing notice and stated no comments have been received to date. The restaurant is located at 14998 Glazier Avenue and the premises includes the outdoor patio. She stated the Police Department completed the necessary background investigation and found no reason the license could not be authorized at this time. Mayor Hamann-Roland called the public hearing to order at 7:21 p.m. to consider the application by AVC, LLC, d/b/a Cowboy Jacks, for On-Sale Intoxicating Liquor and Special License for Sunday Liquor Sales. The Mayor asked for questions or comments from the Council and the audience. There were none and the hearing was declared closed at 7:22 p.m. MOTION: of Grendahl, seconded by Hooppaw, adopting Resolution No. 2020-165 approving issuance of a 2021 On-Sale Intoxicating Liquor License and Special License for Sunday Liquor Sales to AVC, LLC, d/b/a Cowboy Jacks, for premises located at 14998 Glazier Avenue. Roll call vote: Ayes - 5 -Nays - 0. Mr. Brian Michael, Vice President and CFO of Cowboy Jacks, provided an update on the improvements they are making as well as the safety measures they are adding at their site. Mayor Hamann-Roland welcomed them to Apple Valley. Discussion followed. 2021 CITY BUDGET AND PROPERTY TAX LEVY Mr. Hedberg presented the 2021 proposed budget and tax levy. He reviewed the budget development process, budget climate, on-going challenges,budget objectives and highlights. All properties in the City received mailed notice of the Truth-in-Taxation meeting and the notice CITY OF APPLE VALLEY Dakota County, Minnesota December 10, 2020 Page 5 included the proposed property taxes for 2021 based on preliminary budgets and tax levies approved in September. The impact of the property tax levy on the 2021 median valued home of$285,900, that experienced a 3.2% increase in market value, will result in the City's portion of property taxes increasing approximately $21.05. The General Fund revenues and expenditures are $36,333,511. Mr. Hedberg stated the final property tax levy for 2021 is $28,568,781, which is an increase of 4.34% or$1,187,781 from 2020. He pointed out Apple Valley's budget includes funding for the annual street maintenance program and property owners are not specially assessed for these improvements. Mayor Hamann-Roland opened the public comment portion of the Truth-in-Taxation hearing at 8:04 p.m. She asked for questions or comments from the public. There were none and the public comment portion of the meeting was declared closed at 8:05 p.m. Mayor Hamann-Roland thanked staff for their work on the budget. She noted Apple Valley has a strong, certain, steady, predictable, and sustainable budget for taxpayers in this unprecedented time of uncertainty. Apple Valley also holds two triple A bond ratings. The basic City services are delivered at an exceptional value to the community. Additionally, residents do not receive special assessments for road and utility reconstruction projects. Discussion followed. MOTION: of Goodwin, seconded by Grendahl, adopting Resolution No. 2020-166 approving setting the City tax levy collectible in 2021 at $28,568,781 and approving 2021 budgets with total revenue of$80,622,323 and expenditures of $87,522,051. Roll call vote: Ayes - 5 -Nays - 0. TRANSFER FROM LIQUOR FUND TO GENERAL FUND Mr. Hedberg introduced this item and provided a brief history regarding the transfer of funds from the Liquor Fund to the General Fund. Since 2002, $9,540,000 has been transferred from the Liquor Fund to the General Fund. MOTION: of Grendahl, seconded by Hooppaw, adopting Resolution No. 2020-167 approving the transfer of$660,000.00 from the Liquor Fund to the General Fund for 2020. Roll call vote: Ayes - 5 -Nays - 0. The Mayor thanked Rick Heyne and the liquor store staff for doing a fantastic job. Mr. Hedberg said the liquor stores are in the process of fully implementing an ecommerce solution. Discussion followed. CITY OF APPLE VALLEY Dakota County, Minnesota December 10, 2020 Page 6 2021 FEE SCHEDULE Ms. Gackstetter reviewed the proposed Fee Schedule. Fee adjustments are proposed for the cemetery, City fees and materials, consultant and engineering services, building inspections and permits, licenses and permits, subdivision and development fees,utility fees, and zoning. The fees would be effective January 1, 2021. She noted the proposed rates more accurately reflect the City's costs. Some changes were also recommended as a result of increased fees being charged the City and some were increased according to the Engineering News Record cost index. No comments from the public have been received regarding the proposed changes. Mayor Hamann-Roland called the public hearing to order at 8:21 p.m. to consider the Fee Schedule which sets fees and charges for various products and services effective January 1, 2021. The Mayor asked for questions or comments from the Council and the audience. There were none and the hearing was declared closed at 8:22 p.m. MOTION: of Goodwin, seconded by Hooppaw, adopting Resolution No. 2020-168 approving the 2021 Fee Schedule, by adjusting certain fees and charges effective January 1, 2021. Roll call vote: Ayes - 5 -Nays - 0. Mr. Hedberg provided a brief update on the new utility portal, called WaterSmart, and described benefits and alerts residents may receive if they use it. ORDINANCE AMENDING CHAPTER 50, REGULATING GARBAGE Ms. Bodmer gave the first reading of an ordinance amending Chapter 50 of the City Code regulating solid waste, recycling, and composting. Discussion followed. Ms. Bodmer said Dakota County stated beginning January 1, 2022, residential haulers will be required to provide weekly recycling collection. Councilmember Hooppaw asked how many more mandates can be expected from Dakota County? Mr. Dougherty said this mandate is directed by State statute. Discussion continued. The Council accepting the first reading of the ordinance amending Chapter 50 of the City Code, regulating solid waste, recycling, and composting. The second reading will be held December 22, 2020. CITY OF APPLE VALLEY Dakota County, Minnesota December 10, 2020 Page 7 COMMUNICATIONS Mayor Hamann-Roland wished Tom Lawell a happy birthday and recognized him for being a great leader. Mr. Lawell announced Eric Carlson was hired as the new Parks and Recreation Director and will begin work on January 19, 2020. He thanked Acting Parks and Recreation Director, Mike Endres, and all the Parks and Recreation staff for the marvelous job they have done during this year of transition. Councilmember Bergman invited residents to decorate their homes and properties with holiday decorations. CALENDAR OF UPCOMING EVENTS MOTION: of Goodwin, seconded by Grendahl, approving the calendar of upcoming events as included in the Deputy City Clerk's memo, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Roll call vote: Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, to adjourn. Roll call vote: Ayes - 5 -Nays - 0. The meeting was adjourned at 8:49 o'clock p.m. Respectfully Submitted, /s/Pamela J. Gackstetter Pamela J. Gackstetter, City Clerk Approved by the Apple Valley City Council on Mary Hamann-Roland, Mayor • ITEM: 4.B. ..... :�. Appleil COUNCIL MEETING DATE: December 22, 2020 Valley SECTION: Consent Agenda Description: Approve Renewal of Licenses and Permits for 2021 Staff Contact: Department/ Division: Pamela J. Gackstetter, City Clerk City Clerk's Office ACTION REQUESTED: Approve renewal and issuance of licenses and permits for 2021 to licensees per the attached list, subject to receipt of the necessary documents. SUMMARY: Applications for 2021 renewal of various licenses and permits have been received from the licensees listed on the attached page. They are issued on an annual basis, to terminate December 31, 2020. When renewal applications are submitted before their expiration, the businesses are authorized to continue to operate until they are either renewed or denied. The following applications have been reviewed and are in order to be approved by the Council, subject to receipt of the necessary documents. They are available should anyone wish to review them. 13 Coin-Operated Amusement Device Licenses 22 Fuel Dispensing Facility Permits 2 Precious Metal Dealer Licenses 8 Refuse Collection Licenses BACKGROUND: N/A BUDGET IM PACT: N/A ATTACHMENTS: Background Material 2021 RENEWAL LICENSES AND PERMITS City Council Meeting December 22, 2020 Coin-Operated Devices 1. Bros. Music & Games, Inc., d/b/a Midwest Coin Concepts, at Apple Valley American Legion, Post 1776, 14521 Granada Drive 2. Dean- Superior Vending Company, at AMC Classic Apple Valley 15, 15630 Cedar Avenue 3. Dean- Superior Vending Company, at Panino Brothers, 15322 Galaxie Avenue 4. Lieberman Companies, Inc., d/b/a American Amusement Arcades, at Rascal's Apple Valley Bar& Grill, 7721 147th Street W. 5. Mendota Valley Amusement, Inc., at Bogart's Entertainment Center, 14917 Garrett Avenue 6. Mendota Valley Amusement, Inc., at Buffalo Wild Wings, 14658 Cedar Avenue 7. Mendota Valley Amusement, Inc., at Celts Craft House, 7083 153rd Street W. 8. Mendota Valley Amusement, Inc., at Crooked Pint Ale House, 15668 Pilot Knob Road 9. Mendota Valley Amusement, Inc., at Pizza Ranch, 15662 Pilot Knob Road 10. National Entertainment Network, LLC, at Cub Foods, 15350 Cedar Avenue 11. National Entertainment Network, LLC, at Denny's Restaurant, 7805 150th Street W. 12. Theisen Vending, Inc., at Perkins Restaurant, 7620 150th Street W. 13. Theisen Vending, Inc., at Super World Buffet, 15050 Cedar Avenue Fuel Dispensing Facilities 1. AVR, Inc., 15497 Pilot Knob Road 2. Cedar Brook Market, Inc., d/b/a Cedar Brook Market, 12503 Germane Avenue 3. City of Apple Valley Central Maintenance Facility, 6442 140th Street W. 4. City of Apple Valley d/b/a Valleywood Golf Course, 4851 McAndrews Road 5. Crown Equipment Rental Co. Inc., 7661 146th Street W. 6. Dana Marathon, LLC, 14050 Pilot Knob Road 7. Dana Market, LLC, 14265 Essex Avenue 8. Dick's Valley Service, Inc., 6781 146th Street W. 9. Emperor Twyst, Inc., d/b/a Gardenview Shell, 206 County Road 42 10. Holiday Stationstores, LLC, 5980 149th Street W. 11. Independent School District#196, 14309 Diamond Path W. 12. Kath Fuel Oil Service Co., 15550 Cedar Avenue 13. Kwik Trip, Inc., d/b/a Kwik Trip#397, 15065 Dodd Boulevard 14. Kwik Trip, Inc., d/b/a Kwik Trip#406, 7545 145th Street W. 15. Kwik Trip, Inc., d/b/a Kwik Trip#421, 14941 Florence Trail 16. Kwik Trip, Inc., d/b/a Kwik Trip#695, 13357 Palomino Drive 17. Lampert Yards -US LBM, LLC, d/b/a Lampert Lumber, 14555 Galaxie Avenue 18. Minnesota Zoo Foundation, 13000 Zoo Boulevard 19. Northern Tier Retail, LLC, d/b/a Speedway, 15020 Garrett Avenue 20. Paradise Car Wash, LLC, 7600 145th Street W. 21. PRG Market, LLC, d/b/a Holiday Franchise Store 3802, 14113 Galaxie Avenue 22. River Country Cooperative d/b/a Speedway#4796, 15050 Galaxie Avenue Precious Metal Dealers 1. Apple Valley Diamonds, LLC, d/b/a Apple Valley Diamonds, 14810 Granada Avenue 2. Jay F. Jeweler, Inc., d/b/a Jay F. Jeweler, 7587 148th Street W. Refuse Collection 1. Allied Waste Services of North America, LLC, d/b/a Republic Services of the Twin Cities - Inver Grove Heights, 4325 66th Street E., Inver Grove Heights, MN 2. Aspen Waste Systems, Inc., 2951 Weeks Avenue S.E., Minneapolis, MN 3. Buckingham Trucking, Inc., d/b/a The Buckingham Companies, 5980 Credit River Road S.E., Prior Lake, MN 4. Dick's Sanitation Service, Inc., 8984 215th Street, Lakeville, MN 5. Highland Sanitation&Recycling, Inc., 20700 Donnelly Avenue, Farmington, MN 6. Nitti Sanitation, Inc., 1725 Meadow View Road, Eagan, MN 7. Randy's Sanitation, Inc., d/b/a Randy's Environmental Services, 4351 US Hwy 12 S.E., Delano, MN 8. Waste Management of Minnesota, Inc., 1901 Ames Drive, Burnsville, MN 2 • ••• ITEM: 4.C. ..... .... Apple COUNCIL MEETING DATE: December 22, 2020 Valley SECTION: Consent Agenda Description: 2020 Fund Balance Designation and 2020-2021 Budget Amendments Staff Contact: Department/ Division: Ron Hedberg, Finance Director Finance Department ACTION REQUESTED: 1. Adopt resolution committing December 31, 2020, Fund Balances for 2020 Financial Statement purposes. 2. Adopt resolution amending 2021 Budget for specific items and uncompleted 2020 projects. SUMMARY: Governmental Accounting Standards Board (GASB) pronouncement 54 created a number of different fund balance classifications. One of these classifications includes a committed fund balance classification. The committed classification requires that the City Council take formal action to commit December 31, 2020 fund balances prior to the end of the year. The commitment action taken by the City Council restricts the future purchases to these uses. GASB 54 provides that the exact dollar amounts may be calculated and assigned to the uses subsequent to year end as long as the specific use was identified prior to year end. Staff is seeking City Council commitment of resources to complete some budgeted 2020 items that were not completed in 2020 or reassignment of savings experienced in 2020. The action taken at this time is to commit the fund balance for the specific purposes and add these amounts to the 2021 budget. This is similar to actions taken in prior years and includes projects that were appropriated in the 2020 budget but will not be completed by year end. There are four types of items included in the requested action items; 1. 2020 originally General Fund budgeted projects/purchases that were not completed in 2020 and staff is requesting to carryover the funding to the 2021 budget. 2. Items that were included in the 2019 to 2020 General Fund budget carryovers that were suspended during the COVID-19 Pandemic and which staff is requesting to carryover the funding to the 2021 budget. 3. Items included in the 2020 Municipal Building Fund that were suspended during the COVID-19 Pandemic and which staff is requesting to carryover the funding to the 2021 budget. 4. 2020 savings in the Water Fund budget redirected to 2021 projects. BACKGROUND: Please see the attached exhibit for additional information on each of the proposed items. BUDGET IMPACT: The total amount committed of the 12-31-2020 General Fund Balance is $472,900. The total budget carryover request for all funds is $1,042,400. ATTACHMENTS: Exhibit Resolution Resolution Committing 2020 Fund Balance— Exhibit BACKGROUND General Fund Budget Carryover Items from the 2020 Original Adopted Budget Information Technology(1030.6249) Amount The Microsoft software applications utilized by the City include Microsoft Windows, Server,Exchange, SQL,Office, SharePoint,and other components.The existing multi- year license has expired in 2020 and staff is indicating that a new multi-year license agreement will not be in place prior to year-end. The IT Department is requesting the funding for the Microsoft licensing be carried over into 2021. $60,000 Information Technology(1030.6235) Amount The 2020 budget included completing a security audit of our information systems.This audit was placed on hold during the public health emergency and was not completed in 2020. The IT Department is requesting the funding for this audit be carried over into 2021. $43,000 Community Development—Future Development Studies(1100-6249) Amount The 2020 budget included consulting services for City promotions and economic development assistance,with the pandemic in 2020 these services were not utilized in 2020 and staff is requesting that the budget savings be carried over into 2021. Staff continues working with Rockport, as a follow-up to an October 2020 tour of Orchard Place to define a select group of business users. Planned consulting services in support $15,000 of targeting future land use could not be advanced due to the pandemic. These services will be advanced by staff in the first quarter of 2021. Redwood Pool—Diving Board Replacement(1930.6735) Amount The 2020 budget included replacing the diving board at the Redwood Pool. The replacement was placed on hold during the public health emergency and was not completed in 2020. The Recreation Department is requesting the funding for this purchase be carried over into 2021. $ 5,000 Senior Center—Replace Office Furniture(1920.6725) Amount Recreation staff is requesting that savings experienced in Senior Center supplies be carried over for the purchase of replacement office furniture at the Senior Center. _ $ 6,100 Park Maintenance—Overlay Cobblestone Paths(1710-6269) Amount The 2020 budget included overlaying the Cobblestone Park Trails,the project was not completed in 2020 because the initial project costs exceeded available funding. Staff is requesting that the funding be carried forward to 2021 to be available for future overlays. The Recreation Department is requesting the funding for this project be carried over into 2021. $ 90,000 Committing 2020 Fund Balance— Exhibit(continued) General Fund Budget Carryover Items from the 2020 Original Adopted Budget (continued) Streets—Skid Steer Trailer(1600-6740) Amount Public Works staff is requesting that savings experienced in the Traffic Signs and Signals program budget be directed to the purchase of a skid steer trailer in 2021. The purchase is expected to exceed the original 2021 budgeted amount and this carryover will cover the anticipated overage. Savings will come from small tools and equipment and general supplies in the Traffic Sign and Signals program budget. $ 3,000 Streets—Grapple Hook-Up (1600-6211) Amount Public Works staff is requesting that savings experienced in the supplies be directed to the purchase of a Grapple Hook-up for one of the loaders.The Grapple Hook-up for the loader will be more efficient for picking up fallen trees and limbs than using the backhoe. Savings will come from supplies in the streets program budget. $2,275 Streets—Aluminum Chipper Box(1600-6211) Amount Public Works staff is requesting that savings experienced in the supplies and trash removal be directed to the purchase of an Aluminum Chipper Box that will be more versatile for use in other operations. Savings will come from supplies and trash removal in the streets program budget. $ 4,775 Snow&Ice—Snow Plow Cutting Edges(1665-6215) Amount Public Works staff is requesting that savings experienced on 2020 budgeted amounts for plow cutting edges be carried over 2021 for the purchase of additional cutting edges in 2021. $ 21,450 Snow&Ice—Road Salt and Clear Lane(1665-6229) Amount Public Works staff is requesting that savings experienced on 2020 purchase of road salt and Clear Lane be carried over 2021 for the purchase of additional road salt ($8,500) and Clear Lane($45,500)in in 2021. $ 54,000 Committing 2020 Fund Balance— Exhibit(continued) Previous year(2019) budget carryovers that were suspended during 2020 due to the COVID-19 Public Health Emergency: Fire Department—Firefighter Health&Wellness—Fitness Equipment(1300-6211) Amount The 2019 budget carryover included the purchase of workout equipment to place in the fire stations for Firefighter health and wellness. The equipment would replace 2 machines that are older and worn,as well as add a couple of new pieces for a variety of cardio-workout options. The 2019 budget carryover identified the following uses: Station 1: rowing machine, $1800 and treadmill, $4500. Station 2: Stairmaster step $19,000 machine, $3400 and stationary bike, $3000. Station 3: rowing machine, $1800 and treadmill, $4500. These purchases were not completed in 2020 and staff is requesting that the funds be carried over to 2021. Human Resources—Desktop Scanner(1020-6211) Amount The 2019 budget carryover included the purchase of a desktop scanner to be used at the front desk in City Hall,this purchase was not completed in 2020 and staff is requesting $1,000 that these funds be carried over to 2021. Finance Department—Ergonomic Standing Desk(1035-6725) Amount The 2019 budget carryover included the purchase of ergonomic standing desks. This purchase was not completed in 2020 and staff is requesting to carryover these funds to $4,100 2021. Park Administration—Consulting Services Park Bond Referendum(1700-6235) Amount The 2019 budget carryover included amounts for assistance in preparing for a future park bond referendum. This project was not completed in 2020, staff is requesting that $6,000 budget savings in consulting services be carried over to 2021 for the same purpose. Redwood Pool—Redesign Services(1930-6235) Amount A firm was previously engaged to redesign the Redwood Pool facility.At year end 2019 $12,800 was carried over to complete the redesign, the final design work is not completed and $7,300 of these amounts remain. Staff is requesting that the $7,300 $7,300 remaining be carried over to 2021. Park Maintenance—Sealcoating/Chipseal for JCRW/Aquatic Center Lot(1710-6269) Amount The 2019 budget included sealcoating and chipsealing at the Aquatic Center parking lot. This project was not completed in 2019, staff is requesting that remaining funds in $49,500 the repairs account balance be carried over to 2020. Park Maintenance—Overlaying of Trails and Courts. (1710-6269) Amount The 2019 budget was amended to include overlaying trails and courts at Greening, Pennock,Duchess and Wallace Parks.These projects were not completed in 2019,staff $45,000 is requesting that these funds be carried over to 2020. Committing 2020 Fund Balance— Exhibit(continued) Public Works/Bldg Inspection—Large Format Printer(1400-6725) Amount Staff is requesting to carry over savings from a part time position vacancy to 2020 for the replacement of a large format color printer/scanner used in bldg. inspections. $15,000 Public Works / Fleet Maintenance — Assetworks Fleet Management Software Amount (1530-6735) The 2019 budget included the implementation of new fleet management software, AssetWorks,however it is not anticipated to be in before the end of the year. Therefore staff is requesting that the previously approved funds for this item be carried over to $21,400 2020 Non- General Fund Items: Municipal Building Fund Capital Items: These Items were included in the adopted 2020 Municipal Building Fund budget but were suspended during 2020 due to the COVID-19 Public Health Emergency and staff is requesting that the funding be carried forward into the following year. Amount Municipal Center- PD HVAC 4002.6715 60,000 Fire Station#1 Roof replacement 4002.6715 61,000 Fire Station#2 Roof Replacement 4002.6715 44,500 Fire Station#3 Apparatus Bay Floor 4002.6715 30,000 CMF windows, doors, OH doors 4002.6715 3,000 JCRP East Restroom facility 4002.6715 60,000 Senior Center-Backup Boiler 4002.6715 25,000 Total Municipal Building Fund Carryover Request $283,500 Non- General Fund Budget Carryover Items from the 2020 Original Adopted Budget Water Operations—SCADA System Upgrade(5305.6735) Amount Public Works staff is requesting that savings experienced on the meter replacement program be carried over to the 2021 and applied to the SCADA upgrade project. The existing SCADA system is based on older technology and has exceeded its useful life The new system will allow remote monitoring and control of the system. $ 250,000 Water Operations—Water System Studies(5305.6249) Amount Public Works staff is requesting that savings experienced in contractual services in 2020 be carried over to 2021 to complete a water system corrosion study and water system ammonia study to meet MN Department of Health requirements. $36,000 CITY OF APPLE VALLEY RESOLUTION NO. 2020- RESOLUTION AMENDING 2021 BUDGET FOR UNCOMPLETED 2020 PROJECTS AND SPECIFIC ITEMS WHEREAS, certain 2020 budgeted activities were not completed in 2020; and WHEREAS, certain 2020 program budget savings are requested to be reassigned; and WHEREAS, the 2020 budget accumulated resources for the completion of the items; and WHEREAS, to provide for the 2021 purchase it is also necessary to provide for an increase in the 2021 budget to provide the appropriation. NOW, THEREFORE,BE IT RESOLVED by the City Council of the City of Apple Valley that the following budget adjustments be made to the 2021 budget. Department 2020 2020 2021 2021 Account (Reduction) Account Additional Code Amount Code Amount Information Tech. Microsoft Licensing 1030.6249 $ (60,000) 1030.6249 $ 60,000 Information Tech. Network Security Audit 1030.6235 (43,000) 1030.6235 43,000 Comm. Devel. Cont. Service Developments 1100.6249 (15,000) 1100.6249 15,000 Redwood Pool Diving Board Replacement 1930.6735 (5,000) 1930.6735 5,000 Senior Center Office Furniture 1920.6229 (6,100) 1920.6725 6,100 Park Maintenance Overlay Cobblestone Path 1710.6269 (90,000) 1710.6269 90,000 Streets Skid Steer Trailer 1600.6740 1600.6740 3,000 Traffic Signs Savings in Small Tools 1680.6211 (2,300) Traffic Signs Savings in Supplies 1680.6229 (700) Streets Grapple Hook-up 1600.6211 2,275 Streets Savings in Supplies 1600.6229 (2,275) Streets Aluminum Chipper Trailer 1600.6211 4,775 Streets Savings in Supplies 1600.6229 (1,225) Streets Savings in trash Removal 1600.6240 (3,550 Snow& Ice Snow Plow Cutting Edges 1665.6215 (21,450) 1665.6215 21,450 Snow& Ice Ice Control Treatments 1665.6229 (54,000) 1665.6229 54,000 Fire Fire Station Exercise Eq.. 1300.6110 (19,000) 1300.6211 19,000 Human Res. Desktop Scanner 1020.6235 (1,000) 1020.6211 1,000 Finance Standup Desks 1035.6725 (4,100) 1035.6725 4,100 Park Admin Park Bond Assistance 1700.6235 (6,000) 1700.6235 6,000 Redwood Building Redesign Services 1930.6235 (7,300) 1930.6235 7,300 Park Maint. Sealcoating Aquatic Center Lot 1710.6269 (49,500) 1710.6269 49,500 Park Maint. Trail/Court Overlays 1710.6269 (45,000) 1710.6269 45,000 Bldg Inspection Large Format Printer 1400.6112 (15,000) 1400.6725 15,000 CMF/ Fleet maint. Assetworks Fleet Management 1530.6735 (21,400) 1530.6735 21,400 Software Subtotal General Fund $ (472,900) $472,900 Department 2020 2020 2021 2021 Account (Reduction) Account Additional Code Amount Code Amount Muni Bldg. Fund Municipal Center- PD 4002.6715 (60,000) 4002.6715 60,000 HVAC Muni Bldg. Fund Fire Station #1 Roof 4002.6715 (61,000) 4002.6715 61,000 replacement Muni Bldg. Fund Fire Station #2 Roof 4002.6715 (44,500) 4002.6715 44,500 Replacement Muni Bldg. Fund Fire Station #3 Apparatus 4002.6715 (30,000) 4002.6715 30,000 Bay Floor Muni Bldg. Fund CMF windows, doors, 4002.6715 (3,000) 4002.6715 3,000 OH doors Muni Bldg. Fund JCRP East Restroom 4002.6715 (60,000) 4002.6715 60,000 facility Muni Bldg. Fund Senior Center-Backup 4002.6715 (25,000) 4002.6715 25,000 Boiler Total Municipal Building Fund (283,500) 283,500 Water Operations SCADA System Upgrade 5305.6735 (250,000) 250,000 Water Operations Water System Studies 5305.6249 (36,000) 36,000 Total Water Utility (286,000) 286,000 Total All Funds ($1,042,400) $1,042,400 ADOPTED this 22nd day of December, 2020. Mary Hamann-Roland,Mayor ATTEST: Pamela J. Gackstetter, City Clerk CITY OF APPLE VALLEY RESOLUTION NO. 2020- RESOLUTION COMMITTING FUND BALANCES FOR 2020 FINANCIAL STATEMENT PURPOSES WHEREAS, the Governmental Accounting Standards Board's Statement No. 54 includes five different classification of fund balance; and WHEREAS, one of the fund balance classifications includes Committed Fund Balance; and WHEREAS, for fund balance to be classified as committed at year end the City Council must approve the uses of specific items to be included as committed prior to year end. NOW, THEREFORE,BE IT RESOLVED by the City Council of the City of Apple Valley elects to commit General Fund -Fund Balance as of December 31, 2020 for the following departments and uses: Department Description Account 2020 Committed Code Balance Information Tech. Microsoft Licensing 1030.6249 $ 60,000 Information Tech IT Security Audit 1030.6235 43,000 Comm. Development Consulting Services—Developments 1100.6249 15,000 Redwood Pool Diving Board Replacement 1930.6735 5,000 Senior Center Office Furniture 1920.6725 6,100 Park Maintenance Overlay Cobblestone Paths 1710.6269 90,000 Streets Skid Steer Trailer 1600.6740 3,000 Streets Grapple Hook-up 1600.6211 2,275 Streets Aluminum Chipper Box 1600.6211 4,775 Snow& Ice Snow Plow Cutting Edges 1665.6215 21,450 Snow& Ice Road Ice Control Treatment 1665.6229 54,000 Fire Fire Station Exercise Equipment 1300.6211 19,000 Human Res. Desktop Scanner 1020.6211 1,000 Finance Standup Desks 1035.6725 4,100 Park Admin Park Bond Professional Assistance 1700.6235 6,000 Redwood Building Redesign Services 1930.6235 7,300 Park Maintenance Sealcoating Aquatic Center Lot 1710.6269 49,500 Park Maintenance Trail/Court Overlays 1710.6269 45,000 Building Inspection Large Format Printer 1400.6725 15,000 CMF/ Fleet Maintenance Assetworks Fleet Mgmt Software 1530.6735 21,400 Total General Fund Committed Fund Balance $472,900 ADOPTED this 22nd day of December, 2020. Mary Hamann-Roland, Mayor ATTEST: Pam,J. Gackstetter, City Clerk • ITEM: 4.D. ..... :�. Apple ii COUNCIL MEETING DATE: December 22, 2020 Valley SECTION: Consent Agenda Description: Adopt Resolution Approving Amendments to the Apple Valley Firefighters Relief Association Bylaws Staff Contact: Department/ Division: Chuck Russell, Fire Chief Fire Department ACTION REQUESTED: Adopt the resolution approving amendments to the Apple Valley Firefighters Relief Association Bylaws. SUMMARY: The membership of the Apple Valley Firefighters Relief Association (AVFRA) voted to amend their bylaws at a special meeting held December 5, 2020. The first bylaw amendment changes the date of the AVFRA annual membership meeting from February to December. The second bylaw amendment revises Amendment A of the bylaws to include a benefit increase. This provides a $0.50 per year of service increase to the monthly pension and $500 per year of service for the lump sum pension. The third amendment stops the accrual of interest for deferred members who separated service before March 31, 2012. With the approval by the AVFRA membership, Minnesota State Statutes 424A.02 requires the City Council to ratify any AVFRA bylaw amendments. BACKGROUND: The AVFRA is a legal entity that receives and manages monies to provide retirement and other benefits to its members (volunteer/pair-on-call firefighters) and beneficiaries (retired volunteer/paid-on-call firefighters). The AVFRA has two major sources of revenue: Minnesota State Fire Aid dollars and property taxes the City of Apple Valley levies each year. The membership of the Apple Valley Firefighters Relief Association voted to amend their bylaws at the December 5, 2020, special meeting. The first bylaw amendment changes the date of the AVFRA annual membership meeting from February to December. This allows the membership to consider benefit level changes while using the most current actuarial, without having to call a special meeting in December. The second bylaw amendment revises Amendment A of the bylaws to include a benefit increase. The monthly pension increases by $0.50, from $46.00 to $46.50 per year of service. The lump sum pension increases by $500, from $7,000 to $7,500 per year of service. A current Firefighter with 20 years of service who retires after January 1, 2021 would be eligible for either $930 a month or $150,000 lump sum pension. The third bylaw amendment stops the accrual of interest for deferred members who separated service before March 31, 2012. There are currently 7 deferred members accruing 5% interest on the lump sum amount in effect when they left the department. With the amendment, these deferred members will stop accruing interest on December 31, 2020. With the approval by the AVFRA membership, Minnesota State Statutes 424A.02 requires the City Council to ratify any AVFRA bylaw amendments. BUDGET IMPACT: The benefit increase is covered by the amount allotted in the approved 2021 budget. ATTACHMENTS: Resolution Exhibit Exhibit Exhibit Exhibit Exhibit Exhibit CITY OF APPLE VALLEY RESOLUTION NO. 2020- A RESOLUTION APPROVING AMENDMENTS TO BYLAWS OF THE APPLE VALLEY FIREFIGHTERS RELIEF ASSOCIATION WHEREAS, new Bylaws of the Apple Valley Firefighters' Relief Association were adopted and approved on March 23, 1989, and amended by City Council approval on February 22, 1990; August 9, 1990; June 25, 1992; February 24, 1994; July 28, 1994; December 8, 1994; February 22, 1996; April 24, 1997; November 25, 1997; October 28, 1999; October 25, 2001; November 26, 2002; October 23, 2003; October 27, 2005; March 22, 2007; October 25, 2007; February 26, 2009; February 25, 2010; February 24, 2011; January 12, 2012; March 22, 2012; February 28, 2013; December 23, 2014; September 13, 2018; and December 27, 2018. WHEREAS, the Board of Trustees recommended and the membership of the Apple Valley Firefighters Relief Association approved amendments to the Bylaws at a Special Meeting on December 5, 2020, a copy of which are attached hereto as Exhibit A. NOW, THEREFORE, BE IT RESOLVED,by the City Council of the City of Apple Valley, Dakota County, Minnesota, that the amendments to the Bylaws of the Apple Valley Firefighters Relief Association, attached hereto as Exhibit A, are hereby approved. BE IT FURTHER RESOLVED that a copy of the Bylaws is directed to be filed with the Minnesota State Auditor pursuant to Minnesota Statutes 424A.02, Subd. 10. ADOPTED this 22th day of December, 2020. Mary Hamann-Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk EXHIBIT A BYLAWS Apple Valley Firefighters Relief Association BYLAWS OF THE APPLE VALLEY FIREFIGHTERS RELIEF ASSOCIATION TABLE OF CONTENTS Page ARTICLE I - NAME Section 1 Name 1 Section 2 Purpose 1 Section 3 Records 1 ARTICLE II - MEMBERSHIP Section 1 Membership 1 Section 2 Membership Start Date 1 Section 3 Classes of Members 1 (a) Active Members 1 (b) Deferred Members 2 (c) Retired Members 2 (d) Separated Members 2 Section 4 Exclusion 2 Section 5 Dues, Fees, or Assessments 2 Section 6 Suspension 2 Section 7 Leave of Absence 2 Section 8 Termination of Membership 3 ARTICLE III-BOARD OF TRUSTEES Section 1 The Powers of the Board of Trustees 3 Section 2 Members of the Board of Trustees 4 Section 3 Duties of the Board of Trustees 4 Section 4 Officers 5 Section 5 President 5 Section 6 Vice President 5 Section 7 Secretary 5 Section 8 Treasurer 6 Section 9 Trustees 6 Section 10 Aid Committee 6 Section 11 Removal 6 ARTICLE IV—MEETINGS OF THE MEMBERS AND THE BOARD Section 1 Annual Meeting 7 Section 2 Board Meetings 7 (a) Place 7 (b) Notice 7 (c) Act by Majority 7 (d) Quorum 7 Section 3 Special Meetings 7 Section 4 Notice 7 Section 5 Quorum 8 Section 6 Order of Business 8 Section 7 Voting 8 Apple Valley.13953.1.02_-_12.22.20_Bylaws_- Table of Contents.docx—12-5-20 EXHIBIT A BYLAWS Apple Valley Firefighters Relief Association ARTICLE V- FUNDS Section 1 Funds Required 9 (a) General Fund 9 (b) Special Fund 9 Section 2 Deposits 9 Section 3 Disbursements 9 ARTICLE VI-BENEFITS Section 1 Service Pensions 9 (a) Eligibility Requirements 9 (b) Service Pension 10 (c) Notice of Intent to Take Distribution 10 (d) Application 11 (e) Acceptance of Application, Approval of Benefits 11 (f) Deferred Service Pension 11 (g) Year of Service 11 (h) Surviving Spouse 11 (i) Monthly Service Pension 12 (j) Joint Monthly Service Pension 12 (k) Monthly Service Pension Survivor Benefit 13 (1) Surviving Children's Monthly Service Pension 13 (m) Lump Sum Service Pension 13 (n) Supplemental Benefit 14 Section 2 Ancillary Benefits 14 (a) Active Member Survivor or Death Benefit 14 (b) Deferred Member Survivor or Death Benefit 14 Section 3 Limits on Benefits 14 (a) Domestic Relations Order 14 (b) Garnishment, Judgment, or Legal Process 14 ARTICLE VII-AMENDMENTS Section 1 Amendments 15 ARTICLE VIII—MUNICIPAL RATIFICATION Section 1 Ratification 15 Apple Valley.13953.1.02_-_12.22.20_Bylaws_- Table of Contents.docx—12-5-20 BYLAWS APPLE VALLEY FIREFIGHTERS RELIEF ASSOCIATION BYLAWS OF THE APPLE VALLEY FIREFIGHTERS RELIEF ASSOCIATION This instrument constitutes the Bylaws of the Apple Valley Firefighters Relief Association adopted for the purpose of regulating and managing the internal affairs of the corporation and shall serve as the written defined benefit pension plan for the relief association. (Amended H.Res. 1996-36) ARTICLE I NAME Section 1 NAME. The name of this relief association is the Apple Valley Firefighters Relief Association. It is a nonprofit organization incorporated under the laws of Minnesota. Section 2 PURPOSE. The Purpose of the Apple Valley Firefighters Relief Association(Association) is to provide retirement relief and other benefits to its members and dependents. The Apple Valley Firefighters Relief Association is a governmental entity that receives and manages public money to provide retirement benefits for individuals providing the governmental services of firefighting and emergency first response. All benefits issued by this Association are governed by these Bylaws and federal and state laws. (Amended H.Res. 1996-36;Q.Res.2007-185) Section 3 RECORDS. The Association shall keep, at minimum, correct and complete copies of its articles of incorporation and Bylaws, accounting records, records documenting Special Fund transactions, records necessary to determine benefits payable and paid to individual members and their beneficiaries,and minutes of each of its meetings that record the votes of actions taken. The Association's records shall be retained in accordance with the Records Retention Schedule filed with the Minnesota Historical Society. (Amended W.Res.2013-35) ARTICLE II MEMBERSHIP Section 1 MEMBERSHIP. Any regular or probationary active member of the Apple Valley Fire Department shall be eligible to apply for membership in this Association. Written application-may be made at any regular or special meeting of the Board of Trustees,and then laid over for one month for consideration. (Amended B.Res. 1990-42;T.Res.2011-26) Section 2 MEMBERSHIP START DATE. Membership begins on the date of hire by the Apple Valley Fire Department. Section 3 CLASSES OF MEMBERS. There shall be the following classes of members in the Association: (a) Active Members. Active members are the members who are serving on active duty as members of the Apple Valley Fire Department. (1) Active Service Time shall be time served on active duty as a member of the Apple Valley Fire Department other than while on suspension or on Leave of Absence. (2) Members are considered to be in good standing other than while on suspension or on Leave of Absence from the Association or the Apple Valley Fire Department. (3) Annually,the Board of Trustees shall receive from the chief of the Apple Valley Fire Department a written certification indicating service time earned for the prior year. (Amended R.Res.2009-26;T.Res.2011-26) *Refer to Policies of the Board Page 1 of 18 December 5,2020 BYLAWS APPLE VALLEY FIREFIGHTERS RELIEF ASSOCIATION (b) Deferred Members. Deferred members are those members who have separated from service and who have served at least 5 years of active service if commencing active service prior to 1/1/2010 as a firefighter in the Apple Valley Fire Department, or who commenced active service after 1/1/2010 must have served at least 10 years of active service as a firefighter in the Apple Valley Fire Department, and have been members in good standing of the Association at least 5 consecutive years prior to separation from service, other than time on suspension and approved Leaves of Absence from the Apple Valley Fire Department. (c) Retired Members. Retired members are those members who have received a service pension from the Association. (d) Separated Members. Separated members are those members who have separated from service as firefighters but have not met the minimum years of service to be vested in the plan. (Amended Q.Res.2007-185;T.Res.2011-26;W.Res.2013-35) Section 4 EXCLUSION. Minors,under eighteen years of age,that are members of a youth, civic,or educational organization or program who participate with uninterrupted adult supervision, as allowed by federal law and by Minn. Stat. § 181A.04, are permitted to perform duties with the Apple Valley Fire Department,but are not eligible for membership in this Association. (Amended B.Res. 1990-42;T.Res.2011-26) Section 5 DUES, FEES, OR ASSESSMENTS. Any dues, fees or assessments collected shall be deposited in the General Fund. Dues and assessments and their method of collection shall be as hereinafter set forth: (a) Dues, when paid, are for the annual period (January 1 through December 31) or fraction thereof. (b) Active members shall pay the sum of twelve (12) hours of fire pay per annum as dues effective January 1, 2008. (c) Annual dues will be collected as a payroll deduction through the City of Apple Valley,from each member's monthly payroll check. One twelfth (8.333%) of the annual dues will be withheld from each monthly check. (d) If the annual amount received from the payroll checks is not sufficient to cover the annual dues amount, the Secretary shall forthwith mail a notice of delinquency to the member. If the dues are not paid within 30 days after the notice is mailed,membership in this Association shall automatically be suspended. (e) Deferred and retired members shall pay no dues. (Amended Q.Res.2007-185;T.Res.2011-26;V.Res.2012-67;W.Res.2013-35) Section 6 SUSPENSION. Any member under suspension from the Association for cause or for failure to pay dues pursuant to Article 1.4 of these Bylaws can only have the member's suspension lifted upon filing a completed application for the lifting of the suspension in writing, which is delivered to the Secretary, accompanied by a sum equal to the amount which would have been payable during the period of suspension and any outstanding dues, plus a reinstatement fee of $100.00. Upon receipt by the association of the application and proper payment,the suspension is lifted. (Amended R.Res.2009-26;V.Res.2012-67) Section 7 LEAVE OF ABSENCE. (a) Any member who is granted a leave of absence by the Apple Valley Fire Depai(silent shall during such leave be relieved of paying dues to this Association, and during such leave and period of nonpayment of dues, shall only be entitled to aid benefits. If, after expiration of such leave,the member again becomes active in the Apple Valley Fire Department, can be reinstated by payment of dues accrued during the leave of absence. (Amended H.Res. 1996-36) *Refer to Policies of the Board Page 2 of 18 December 5,2020 BYLAWS APPLE VALLEY FIREFIGHTERS RELIEF ASSOCIATION (b) Any member who enlists or is drafted to enter the Armed Services of the United States of America shall be relieved of paying dues in this Association during the time of active military service,but shall retain all rights and benefits in the Association. (1) Subject to restrictions stated in Minn. Stat. § 424A.021, a volunteer firefighter who is absent from firefighting service due to service in the uniformed services, as defined in United States Code, title 38, section 4303(13), may obtain service credit not to exceed five years,unless a longer period is required under United States Code, title 38, section 4312. (a) To be eligible for service credit under this section, the volunteer firefighter must return to firefighting service with coverage by the Association upon discharge from service in the uniformed service within the time frame required in United States Code,title 38, section 4312(e). (b) Service credit is not authorized if the firefighter separates from uniformed service with a dishonorable or bad conduct discharge or under other than honorable conditions. (c) Service credit is not authorized if the firefighter fails to provide notice to the fire department that the individual is leaving to provide service in the uniformed service, unless it is not feasible to provide that notice due to the emergency nature of the situation. (Amended H.Res. 1996-36;I.Res. 1997-80;Amended Q.Res.2007-185) (c) Any member who received disability benefits due to a fire related injury,for a period of more than one month in any calendar year shall be relieved of paying dues in this Association during the period of disability,but shall retain all other rights and benefits in the Association. (Amended H.Res. 1996-36) (d) Leave of absence time is not considered active service time towards retirement. (Amended R.Res.2009-26) Section 8 TERMINATION OF MEMBERSHIP. Active members may be expelled from the Association for cause by a 60% vote of all the members at a regular or special Board meeting provided a quorum is present. Notice of the meeting and a written statement of the particular charges shall be given to the member at least 15 days, excluding the date of the meeting, in advance of the meeting. The member shall be given an opportunity to be heard at the meeting. Cause for termination shall include, but not be limited to, resignation or discharge from the Apple Valley Fire Depailiuent, failure to account for money belonging to the Association, feigning illness or injury for the purpose of defrauding the Association. Any member who shall,in the opinion of a majority of the members of the Board of Trustees,fraudulently claim benefits from, or defraud or attempt to defraud the Association in any way, shall be suspended from membership by the Board,and shall forfeit all further rights to benefits from the Association. ARTICLE III BOARD OF TRUSTEES Section 1 THE POWERS OF THE BOARD OF TRUSTEES. The Board of Trustees (Board) is the governing Board and has exclusive control of the investment of the Association's plan assets in conformance with Federal and State law including,but not limited to,Minnesota statutes and these Bylaws. The members of the Board will act as Trustees,with a fiduciary obligation to the active,deferred,and retired members of the Association,who are its beneficiaries;the taxpayers of the City of Apple Valley,who help to finance the plan; and the State of Minnesota. The Board will invest and reinvest the Association's plan assets, determine benefits, determine eligibility for membership or benefits, determine the amount or duration of benefits, determine the funding requirements or amounts of contributions, oversee the expenditure of plan assets, and select financial institutions and investment products. *Refer to Policies of the Board Page 3 of 18 December 5,2020 BYLAWS APPLE VALLEY FIREFIGHTERS RELIEF ASSOCIATION Section 2 MEMBERS OF THE BOARD OF TRUSTEES. The Board of Trustees as specified under Minn. Stat. § 424A.04, shall be composed of the following nine(9)persons: a President, a Vice President, a Secretary, a Treasurer, and two (2) general Trustees, each of whom shall be elected for a three-year term as specified in this Article, or until their successor has been elected and qualified, at the annual meeting of the Association from its members, and the statutory members: the Chief of the Apple Valley Fire Department, and one elected municipal official and one elected or appointed municipal official who are designated annually as municipal representatives by the City Council of the City of Apple Valley. Active and deferred members are eligible to be elected as trustees and one of the six trustees may be a retired member receiving a monthly pension who is elected by the membership of the Relief Association. (Amended E.Res. 1994-55;H.Res. 1996-36;I.Res. 1997-80;P.Res.2007-55;T.Res.2011-26) Section 3 DUTIES OF THE BOARD OF TRUSTEES. It shall be the duty of the Board of Trustees to: (a) Prepare modes and plans for the safe and profitable investment of the unappropriated funds of the Association, and whenever investments are made, to investigate and pass upon the securities offered and to attend to the drawing up and execution of the necessary papers; (b) Complete required state reports and file with the Office of the State Auditor annually; (c) Order an audit of the books and accounts of the Secretary and the Treasurer annually, according to law; and (d) Submit a written report of the condition of the Association to the members at the annual meeting. (Amended W.Res.2013-35) (e) The Board shall have on file a copy of the investment policy of the Association and file a copy of the investment policy, and all changes to the policy, with the Office of the State Auditor. (f) The Association shall provide annually to its broker a written statement of investment restrictions from the applicable state laws and the Association's investment policy. The broker must annually submit the Broker Certification form to the Association before the Association enters or continues business with said broker. (Amended Q.Res.2007-185) (g) No Trustee of the Apple Valley Firefighters Relief Association shall cause the relief association to engage in a transaction if the fiduciary knows or should know that a transaction constitutes one of the following direct or indirect transactions: (1) sale, exchange, or leasing of any real property between the relief association and a board member; (2) lending of money or other extension of credit between the relief association and a board member or member of the relief association; (3) furnishing of goods, services, or facilities between the relief association and a board member; or (4) transfer to a board member, or use by or for the benefit of a board member, of any assets of the relief association.Transfer of assets does not mean the payment of relief association benefits or administrative expenses permitted by law. (Amended H.Res. 1996-36) (h) A fiduciary with this Association shall act in good faith and shall exercise that degree of judgment and care,under circumstances then prevailing,that persons of prudence,discretion, and intelligence would exercise in the management of their own affairs, not for speculation, considering the probable safety of the plan capital as well as the probable investment return to be derived from the assets. (i) A fiduciary of a covered pension plan shall make reasonable effort to obtain knowledge and skills sufficient to enable the fiduciary to perform fiduciary activities adequately. At minimum, the Board of Trustees shall develop and periodically revise a program for the *Refer to Policies of the Board Page 4 of 18 December 5,2020 BYLAWS APPLE VALLEY FIREFIGHTERS RELIEF ASSOCIATION continuing education of any of the board members and any of the chief administrative officers who are not reasonably considered to be experts with respect to their activities as fiduciaries. Section 4 OFFICERS. The terms of office of the general Trustees and the officers shall be grouped as follows: (President and one Trustee), (Vice President and Secretary), (Treasurer and one Trustee). The terms shall be arranged so that one group shall be elected at each annual meeting. If a vacancy, other than a vacancy caused by removal for cause of an elected officer or trustee, occurs during the term of office of any officer or trustee,the remaining members of the Board of Trustees shall elect a member of the Association to serve for the unexpired term of the vacated position. (Amended I.Res. 1997-80) Section 5 PRESIDENT. (a) It shall be the duty of the President to: (1) Attend and to preside at all meetings of the Association and the Board of Trustees. (2) Enforce the due observance of the Articles of Incorporation and Bylaws and see that the other officers properly perform the duties assigned to them. (3) Sign all documents requiring the signature of the President. (4) Be a member of all committees except the Aid Committee. (5) Exercise careful supervision over the affairs of the Association. (b) The President shall receive such salary as may be fixed from time to time by the Board of Trustees, subject to approval of the Association, and payable from the Special Fund of the Association. Section 6 VICE PRESIDENT. (a) It shall be the duty of the Vice President to: (1) Perform the duties of the President in the absence of the President. In the absence of both the President and the Vice President, it shall be the duty of the Association to elect a President Pro Tem,who shall perform the duties incident to the office. (2) Assist the President. (3) Be a member of the Aid Committee. (Amended H.Res. 1996-36) Section 7 SECRETARY. (a) It shall be the duty of the Secretary to: (1) Keep a true and accurate record of the proceedings of all meetings of the Association and of the Board of Trustees. (2) Keep a correct record of all amendments,alterations,and additions to the Articles of Incorporation or the Bylaws in a separate book from the minute books of the Association. (3) Act as custodian of the seal and records of the Association, sign its official papers, and perform such other duties as may be imposed by the Board of Trustees. (4) Cause due notice of all meetings of the Association and of the Board of Trustees to be given. (5) Submit a report in writing at each regular meeting of the Board of Trustees showing the names of all persons who have applied for membership or ceased to be members since the last report, the names of all persons to whom money has been paid, the amount, and the reason therefor,the amount of money received since the last report and the source thereof,the amount of money on hand,and where the same is invested or deposited, and such other information as will show the fmancial condition of the Association. (6) Keep a roll of membership,with the date of joining,resignation, discharge leaves of absence,dues and assessments paid, and relief or pensions furnished. *Refer to Policies of the Board Page 5 of 18 December 5,2020 BYLAWS APPLE VALLEY FIREFIGHTERS RELIEF ASSOCIATION (7) The Secretary's books shall be at all times open to inspection by the Board of Trustees and jointly with the Treasurer prepare and file all reports and statements required by law. (b) The Secretary shall receive such salary as may be fixed from time to time by the Board of Trustees, subject to approval of the Association, and payable from the Special Fund of the Association. Section 8 TREASURER. (a) It shall be the duty of the Treasurer to: (1) Receive all funds belonging to the Association and hold them subject to the order of the President or the Board of Trustees. (2) Keep separate and distinct accounts of the Special and General Funds, and shall prepare and present to the Board of Trustees, a full and detailed statement of the assets and liabilities of each fund at each meeting of the Board of Trustees,and prior to the annual meeting of the Association. (3) Deliver to their successor in office, or to any committee appointed by the Board of Trustees to receive the same, all moneys, books, papers and other items pertaining to the office immediately upon expiration of the term of office. (4) Prior to entering upon the duties of the office,give a bond in such amount as required by law,Minn. Stat. § 69.051, Subd.2,and with such sureties as may be required and approved by the Board of Trustees, conditioned upon the faithful discharge of his trust and the faithful performance of the duties of the office. Such bond shall be paid for from the Special Fund of the Association. (5) Jointly with the Secretary, the Treasurer shall prepare and file all reports and statements as required by law. (b) The Treasurer shall receive such salary as may be fixed by the Board of Trustees from time to time, subject to approval of the Association, and payable from the Special Fund of the Association. (Amended H.Res. 1996-36;Q.Res.2007-185) Section 9 TRUSTEES. It shall be the duty of the Trustees to assist the members of the Board of Trustees with their duties. Section 10 AID COMMITTEE. There shall be an Aid Committee composed of the Vice President and three other members of the Association, who may or may not be members of the Board of Trustees, appointed by the Board of Trustees. The Vice President shall be the chair of this committee. The duty of the committee shall be to make provisions for the assistance to be rendered to each sick or disabled member,and to the survivors of any deceased member in accordance with the provisions of these Bylaws. (a) The Aid Committee shall establish the guidelines by which assistance shall be given and keep a copy of such guidelines filed with the Secretary. Any changes to this guideline must be approved by the membership at the Annual Meeting. (b) The Aid Committee members shall be the station rep from each station who shall serve two year terms. The station reps from 1 and 3 shall be elected from their members at the annual meeting during odd years and the station rep from 2 shall be elected from their members at the annual meeting during even years. (c) Other duties of the station rep shall be to inform members from their station how to obtain AID, notify the Administrative Assistant of any AID to be sent and maintain the service board at their station. (d) Funding shall come from the General Fund. (Amended W.Res.2013-35) Section 11 REMOVAL. A general trustee or officer may be removed for cause. Cause for removal *Refer to Policies of the Board Page 6 of 18 December 5,2020 BYLAWS APPLE VALLEY FIREFIGHTERS RELIEF ASSOCIATION shall include, but shall not be limited to, the breach of the duties as set forth in Articles II and III of these Bylaws. One or more of the Trustees or officers may be removed at a meeting of the membership which has been called for that purpose by a 2/3 vote of those present and voting at such meeting,provided a quorum is present. Notice of the meeting at which removal is to be considered shall be given to each member and shall include the purpose of the meeting. The general trustee or officer shall be furnished with a statement of the particular charges at least 15 days before the meeting is to be held. At the meeting, the general trustee or officer shall be given an opportunity to be fully heard as to each charge. If a general trustee or officer is removed, a replacement shall be elected at the same meeting, and such replacement shall serve out the unexpired term of the removed general trustee or officer. ARTICLE IV MEETINGS OF THE MEMBERS AND THE BOARD Section 1 ANNUAL MEETING. The annual meeting of the Association,for the election of officers and trustees, and other business, shall be held on the first Saturday of December or as otherwise set by the Board. (Amended AA.Res.2020-) Section 2 BOARD MEETINGS. The Board of Trustees shall hold at least four regular meetings during each year. (Preferably more) (a) Place. A meeting of the Board of Trustees may be held at any place within this state designated by the Board. (b) Notice. Subject to waiver,notice of every meeting shall be sent or delivered by the Secretary to each Trustee entitled to vote at the meeting at least 5 but not more than 30 days before the meeting, excluding the date of the meeting, which sets forth the time,place, and in the case of a special meeting, purpose. A notice of meetings, including the date, time and location, shall be posted at each fire station and city hall. (c) Act by Majority. An act of the majority of the Trustees present at a meeting at which a quorum is present is an act of the Board. (d) Quorum. The presence of a majority of the members of the Board shall constitute a quorum of the Board. (Amended Q.Res.2007-185) Section 3 SPECIAL MEETINGS. Special meetings of the Association or the Board of Trustees may be called by the President,or by 2 members of the Board of Trustees,shall also be called upon written request of 10 or more members of the Association. Members or trustees shall be notified by the Secretary of such special meetings, and the object of the meeting shall be contained in such notice. Special meetings must be held within 10 to 30 days upon request. Section 4. NOTICE. Notice of the meetings and elections shall be given to all members entitled to vote at the meeting or election. Such notice shall be in writing and state the time, place, and in case of a special meeting,the purpose, and be posted at each fire hall not less than 5 nor more than 30 days before the meeting, excluding the date of the meeting. Consent by a member to notice given by electronic communication may be given in writing or by authenticated electronic communication. The Association is entitled to rely on any consent so given until revoked by the member,provided that no revocation affects the validity of any notice given before receipt by the corporation of revocation of the consent. Written notice required by the Bylaws may be given as an electronic notice pursuant to the requirements of this section. The Notice shall be effective when given. The notice is deemed given: *Refer to Policies of the Board Page 7 of 18 December 5,2020 BYLAWS APPLE VALLEY FIREFIGHTERS RELIEF ASSOCIATION (a) If by facsimile communication, when directed to a telephone number at which the member has consented to receive notice; (b) If by electronic mail, when directed to an electronic mail address at which the member has consented to receive notice; (c) If by posting on an electronic network on which the member has consented to receive notice, together with a separate notice to the member of the specific posting,upon the later of: (1) The posting; and (2) The giving of the separate notice; and (d) If by any other form of electronic communication by which the member has consented to receive notice,when directed to the member. Section 5 QUORUM. The presence of a majority of the Board then serving shall constitute a quorum of the Board. (a) Subject to Section 5(c),a quorum is necessary for the transaction of business at a meeting. (b) When a quorum is not present, any meeting may be adjourned from time to time for that reason. (c) When a quorum has been present at a meeting and members have withdrawn from the meeting so that less than a quorum remains, the members still present may continue to transact business until adjournment. (d) A quorum for meetings of members is thirty percent(30%) of the active membership of the Relief Association. (Amended E.Res. 1994-55;M.Res.2002-219;R.Res.2009-26) Section 6 ORDER OF BUSINESS. At the annual and at all regular meetings the order of business shall be as follows: (a) Call to order (b) Roll call (c) Reading of minutes of previous meeting (d) Secretary's report (e) Treasurer's report (I) Committee reports (g) Unfinished business (h) Election of officers(annual meeting) (i) New business (j) Adjournment (Amended H.Res. 1996-36) All meetings shall be conducted according to Robert's Rules of Order,as revised. All reports and resolutions shall be submitted in writing, and no report shall be accepted unless it is the report of the majority of a committee,provided however,that the minority shall be permitted to present its view in writing. Section 7 VOTING. Each active member in good standing, deferred member or retired member receiving a monthly pension shall be entitled to vote on any matter which the members vote upon. All votes, unless specified prior to the vote, shall be conducted by a voice vote. If a majority cannot be determined by voice vote, the Officer in charge of the vote shall ask for a vote by secret ballot. Neither cumulative voting nor voting by proxy shall be allowed. (Amended E.Res. 1994-55,W.Res.2013-35) ARTICLE V FUNDS *Refer to Policies of the Board Page 8 of 18 December 5,2020 BYLAWS APPLE VALLEY FIREFIGHTERS RELIEF ASSOCIATION Section 1 FUNDS REQUIRED. The Association shall maintain in its treasury a General Fund and a Special Fund. (a) General Fund. One fund shall be called the General Fund to which shall be credited all moneys received from dues,fines,initiation fees,entertainment revenues and any moneys or property donated,given,granted or devised by any person for unspecified uses. The General Fund may be used for any purpose authorized by either the Articles of Incorporation or the Bylaws, including but not limited to the following: expenses of entertainment, dinners, dances,games,and flowers for the sick or deceased members,expenses of administering the fund. (b) Special Fund. The other fund shall be called the Special Fund. The Special Fund shall be credited with all fire state-aid moneys received pursuant to law, all taxes levied by or other revenue received from the City pursuant to law providing for municipal support for the Relief Association,any moneys or property donated,given,granted or devised by any person which is specified for use for the support of the Special Fund, and any interest earned upon assets of the Special Fund.No disbursement shall be made from the Special Fund for any purpose except a purpose for which such Special Fund is held in trust consistent with provisions in the Articles of Incorporation or Bylaws, and administrative expenses as limited by Minn. Stat. §§ 69.80 and 424A.05. All other expenses of the Association shall be paid out of the General Fund. (Amended H.Res. 1996-36;W.Res.2013-35) Section 2 DEPOSITS. All money belonging to this Association shall be deposited to the credit of the association in such banks,trust companies or other depositories as the Board of Trustees may designate. The Board of Trustees shall make deposits in conformance with state statutes, the Bylaws and the investment policy. (Amended H.Res. 1996-36) Section 3 DISBURSEMENTS. No disbursement of the funds of this Association shall be issued until the claim to which it relates has been approved by the Board of Trustees. All checks or expenditures drawn by the Treasurer must be countersigned by the President or Vice-President. (Amended H.Res. 1996-36) ARTICLE VI BENEFITS Section 1 SERVICE PENSIONS. (a) Eligibility Requirements. To be eligible to receive a service pension,a member must meet all of the following requirements: (1) Be at least 50 years of age; (2) Have separated from the Fire Department of the municipality of Apple Valley and ceased to perform or supervise fire suppression duties;unless, as specified in Minn. Stat. § 424A.02, Subd. 1 (d): (a) the person is employed subsequent to retirement by the City of Apple Valley to perform duties within the Apple Valley Fire Depai latent on a full-time basis; and (b) the governing body of the City of Apple Valley has files its determination with the board of trustees of the relief association that the person's experience with and service to the Apple Valley Fire Department in that person's full-time capacity would be difficult to replace; (3) (a) A person commencing active duty prior to 1/1/2010 must have served at least 5 years of active duty as a firefighter in the Apple Valley Fire Department; (b) A person commencing active duty or a separated member returning to active service after 1/1/2010 must have served at least 10 years of active duty as a *Refer to Policies of the Board Page 9 of 18 December 5,2020 BYLAWS APPLE VALLEY FIREFIGHTERS RELIEF ASSOCIATION firefighter in the Apple Valley Fire Department; and (4) Have been an active member of the Association in good standing at least five consecutive years immediately prior to separation from service, other than time on suspension and approved Leaves of Absence from the Apple Valley Fire Department. (5) Return to Service: (a) If a firefighter who has ceased to perform or supervise fire suppression duties resumes performing active firefighting with the Apple Valley Fire Depai intent, the firefighter may again become an active member of the Association. (b) A firefighter who had not been paid a service pension returns to active Association membership under paragraph (a), who has met the minimum service requirement specified in Section 1(a)(3), and who does meet the minimum service requirement of Section 1(a)(4), upon a subsequent cessation of duties, must have a service pension for the original and resumption service periods calculated by applying the service pension amount in effect on the date of the firefighter's termination of the resumption service. (c) If a former firefighter who has received a service pension returns to active Association membership, the firefighter may qualify for the receipt of a service pension from the Association for the resumption service period if the firefighter meets the minimum service requirements of Section 1(a)(3). No firefighter may be paid a service pension more than once for the same period of service. (Amended H.Res. 1996-36;M.Res.2002-219;Q.Res.2007-185;R.Res.2009-26;T.Res.2011-26; W.Res.2013-35) (b) Service Pension. Because of varying circumstances in each member's retirement planning, optional benefit payment methods are offered. Selection should occur after consultation with a tax consultant, financial planner, or an attorney. Each member meeting the requirements of Article 6, Section 1(a) and hired before January 1, 2019, shall be entitled to choose either a monthly service pension as set forth in Section 1 (i),joint and 100%, or 50%,monthly service pension as set forth in 6.1(j),or lump sum service pension as set forth in Section 1(m). Members hired after January 1, 2019, shall be entitled to only the lump sum service pension set forth in Section 1(m). Twenty (20) years of service shall be the base service pension. At the time of application for retirement,a qualified member shall be entitled to payments from the Special Fund according to the following tables attached as Addendum A: Table M1-19 Table LS1-19 Table M 1-21 Table LS1-21 (Amended B.Res. 1990-42;C.Res. 1990-158;D.Res. 1992-174;E.Res. 1994-55;G.Res. 1994-355; H.Res. 1996-36;J.Res. 1997-253;K.Res. 1999-239;L.Res.2001-191;M.Res.2002-219; N.Res.2003-179;O.Res.2005-187;U.Res.2012-12;X.Res.2014-206;Z.Res 2018-213;AA.Res 2020-) (c) Notice of Intent to Take Distribution. Each member who intends to take distribution of a service pension, including a deferred service pension, from the Association must file a Notice of Intent to Take Distribution. Such Notice of Intent to Take Distribution will be in writing,and will be filed with the Secretary not less than 90 days prior to the intended date *Refer to Policies of the Board Page 10 of 18 December 5,2020 BYLAWS APPLE VALLEY FIREFIGHTERS RELIEF ASSOCIATION of distribution. Upon receipt of the Notice of Intent to Take Distribution,the Secretary will provide to the applicant an Application for Distribution and any forms or notices required by Federal or State law. No Notice of Intent to Take Distribution is required for ancillary benefits. (Amended Y.Res.2018-128) (d) Application. Applications for service pensions shall be made in writing on forms supplied by the Secretary. The application shall be submitted via U.S. mail, electronically, or delivered personally to the Board of Trustees at a regular or special meeting of the Board. Applications shall be verified by an oath of the applicant and shall state the applicant meets each of the eligibility requirements set forth in 6.1(a). (Amended Y.Res.2018-128) (e) Acceptance of Application,Approval of Benefits. Applications for service pensions shall not be approved until they are complete, including all required documentation as specified in the application. It shall be the duty of the Board to approve applications for service pensions if the applicant meets all of the eligibility requirements set forth in 6.1(a). It shall also be the duty of the Board not to approve the application if any of the eligibility requirements are not met. If an application is not approved, the Board shall return the application to the applicant within 30 days, noting thereon, with particularity, which requirements the applicant does not meet. Thereafter, the applicant shall be furnished the opportunity to be heard by the full Board, within the next 30 days, on the question of whether the applicant meets all of the eligibility requirements. The service pension shall be payable at the rates set forth in 6.1(b). Payment shall be made from the Special Fund. (Amended Y.Res.2018-128) (fj Deferred Service Pension. (1) A member of the Association who separates from active service as a firefighter in the Apple Valley Fire Department and who has served at least 5 years of active service if commencing active service prior to 1/1/2010, or who commenced active service after 1/1/2010 must have served at least 10 years of active service as a firefighter in the Apple Valley Fire Department, and served at least five years of active membership in the Association,shall be entitled to a deferred service pension to commence upon reaching at least the age of 50 years and upon making a valid written application to the Association. (2) The deferred service pension shall be payable as set forth in 6.1(b) except that: (a) Deferred members selecting the lump sum service pension as set forth in 6.1(1) shall have the lump sum payment based on the Lump Sum table in effect at the time of separation. (b) No interest will accumulate or be compounded on a lump sum service pension as of December 31,2020. (Amended C.Res. 1990-158;K.Res. 1999-239;N.Res.2003-179;Q.Res.2007-185;T.Res.2011-26; W.Res.2013-35;Y.Res.2018-128,AA.Res.2020-) (g) Year of Service. For the purpose of computing benefits,a"Year of Service"shall be defined as a period of 12 full months of active duty in the Apple Valley Fire Department,beginning on the anniversary date when the member became an active member of said Fire Department. Incomplete years of service, after the member's anniversary date, shall be prorated at the rate of 8.333%per complete month of active service,pursuant to Minn. Stat. § 424A.02, Subd. 1. If a member's period of active service is not continuous,parts of years may be added together to complete a full year. (Amended E.Res. 1994-55;H.Res. 1996-36;I.Res. 1997-80;T.Res.2011-26;W.Res.2013-35) (h) Surviving Spouse. "Surviving Spouse" means any person who was the dependent spouse *Refer to Policies of the Board Page 11 of 18 December 5,2020 BYLAWS APPLE VALLEY FIREFIGHTERS RELIEF ASSOCIATION of a deceased member who was legally married to the member at the time of death. (Amended H.Res. 1996-36;R.Res.2009-26) (i) Monthly Service Pension. Each member hired before January 1, 2019, meeting the requirements of Section 1(a) shall be entitled to select a monthly service pension. The monthly service pension determined in 6.1(b) shall receive postretirement increases as authorized by Minn. Stat. § 424A.02, Subd. 9 (a). The monthly service pension shall commence with payment the first day of the month following the date of receipt of a complete application that is approved by the Board of Trustees and shall cease the first day of the month following the retired member's death. (Amended H.Res. 1996-36,O.Res.2005-187;Q.Res.2007-185;Y.Res.2018-128;Z.Res 2018-213) (j) Joint Monthly Service Pension. (1) Joint and 100% monthly service pension. Each member hired before January 1, 2019, meeting the requirements of Section 1(a) who selects the monthly service pension of Section 1(i) shall be entitled to choose a Joint and 100%monthly service pension. The monthly service pension, determined in Section 1(b), shall be modified by the following table: Joint and 100%Conversion Factors Age at Payment Commencement Reduction Factor 50 .878 51 .872 52 .867 53 .861 54 .855 55 .849 56 .842 57 .836 58 .829 59 .822 60 .814 61 .806 62 .798 63 .789 64 .781 65 .772 payable to the retired member until death. Upon retired members death the payment would continue to the surviving spouse until their death. If the spouse should precede the retired member in death, the benefit level paid monthly to the retired member shall revert to the regular monthly service pension as shown in 6.1(h) beginning with the first month following the death of the spouse. (Amended M.Res.2002-219;Z.Res 2018-213) (2) Joint and 50% monthly service pension. Each member hired before January 1, 2019, meeting the requirements of Section 1(a) who selects the monthly service pension of Section 1(i) shall be entitled to choose a Joint and 50%monthly service pension. The monthly service pension, determined in 6.1(b), shall be modified by the following table: Joint and 50%Conversion Factors *Refer to Policies of the Board Page 12 of 18 December 5,2020 BYLAWS APPLE VALLEY FIREFIGHTERS RELIEF ASSOCIATION Age at Payment Commencement Reduction Factor 50 .935 51 .932 52 .929 53 .925 54 .922 55 .918 56 .915 57 .911 58 .906 59 .902 60 .897 61 .893 62 .888 63 .882 64 .877 65 .871 payable to the retired member until death. Upon retired member's death, 50% of the payment would continue to the surviving spouse until their death. If the spouse should precede the retired member in death, the benefit level paid monthly to the retired member shall revert to the regular monthly service pension as shown in 6.1(h) beginning with the first month following the death of the spouse. (Amended M.Res.2002-219;Z.Res 2018-213) (k) Monthly Service Pension Survivor Benefit. Upon the death of a member of this Association,receiving a monthly service pension,prior to January 1, 2003,the sum equal to the 10-year retirement benefit level,or actual benefit earned if under 10 years of service,per month shall be paid to the spouse,if any,during the remainder of the spouse's natural life. A sum not exceeding the 5-year retirement benefit level per month shall be added to this amount for the benefit of each surviving child of the deceased member under the age of 18,but in no event shall the total pension paid to the spouse and surviving children exceed the sum equal to one and one-half times the 10-year retirement benefit level per month. (Amended C.Res. 1990-158;F.Res. 1994-226;H.Res. 1996-36;I.Res. 1997-80,L.Res.2001-191; M.Res.2002-219) (1) Surviving Children's Monthly Service Pension. Upon the death of the surviving spouse of a deceased member receiving a monthly service pension,or if the deceased member leaves no spouse, the sum equal to the 5-year benefit level per month shall be paid to each of the surviving children,if any,under the age of 18 until each such child reaches the age of 18,but in no event shall the total amount paid to the surviving children exceed the sum equal to one and one-half times the 10-year benefit level per month. (Amended C.Res. 1990-158;F.Res. 1994-226;H.Res. 1996-36) (m) Lump Sum Service Pension. Each member meeting the requirements of Section 1(a) shall be entitled to select a lump sum service pension. Alternate payment methods shall include: (1) A single lump sum check payment payable to the eligible retiree. (2) Upon written request,the Association shall directly transfer the eligible member's lump sum pension to the member's individual retirement account under Section 408(a)of the Internal Revenue Code, as amended. (Amended H.Res. 1996-36) *Refer to Policies of the Board Page 13 of 18 December 5,2020 BYLAWS APPLE VALLEY FIREFIGHTERS RELIEF ASSOCIATION (n) Supplemental Benefit. As described in Minn. Stat. § 424A.10,the Association must pay a supplemental benefit to individuals who receive a lump sum distribution of pension or retirement benefits for service performed as a volunteer firefighter at the time that the lump sum benefit is paid.The supplemental benefit is calculated as ten percent of the regular lump sum distribution,but not to exceed$1,000. (1) Upon the payment of a lump sum survivor benefit to the survivor of a deceased active or deferred member,a supplemental survivor benefit will be paid to the legally married surviving spouse or, if none, to the surviving child or children. The survivor supplemental benefit is calculated as twenty percent of the survivor benefit distribution,but not to exceed$2,000. (Amended Q.Res.2007-185) Section 2 ANCILLARY BENEFITS. "Ancillary Benefit" means a benefit other than the service pension. Upon the death of an active or deferred member of this Association there shall be paid a survivor or death benefit. Pursuant to Minn. Stat. § 424A.02, Subd. 9 (2),the sum of the ancillary benefit shall be calculated as of the date the active or deferred member died. (Amended K.Res. 1999-239;R.Res.2009-26;S.Res.2010-34) (a) Active Member Survivor or Death Benefit. Pursuant to Minn. Stat. § 424A.05, Subd. 3 (3), a survivor benefit must be paid to a surviving spouse of an active member, or if none, to surviving children regardless of age at time of death, or if none, to designated beneficiaries. In the case of no designated beneficiary, a death benefit must be paid to the estate. The sum shall be calculated using the Lump Sum Service Pension benefit level in effect at the time of death as listed in 6.1(b), times the years of service as determined in 6.1(f),without regard to minimum or partial vesting requirements but in no case shall be less than five times the benefit level per year of service in effect on the date of death. (Amended I.Res. 1997-80;J.Res. 1997-253;K.Res. 1999-239,L.Res.2001-191;R.Res.2009-26; S.Res.2010-34;T.Res.2011-26) (b) Deferred Member Survivor or Death Benefit. Pursuant to Minn. Stat. § 424A.05, Subd. 3 (3),a survivor benefit must be paid to a surviving spouse of a deferred member,or if none, to surviving children regardless of age at time of death, or if none, to designated beneficiaries. In the case of no designated beneficiary a death benefit must be paid to the estate. The sum shall be calculated using the Lump Sum Service Pension table in effect at the time of separation as listed in 6.1(b),using years of service as determined in 6.1(f). The total benefits paid under 6.2(b)cannot exceed the benefit earned by the member. (Amended I.Res. 1997-80;J.Res. 1997-253;K.Res. 1999-239;R.Res.2009-26;S.Res.2010-34; T.Res.2011-26;W.Res.2013-35) Section 3 LIMITS ON BENEFITS. (a) Domestic Relations Order. A qualified domestic relations or domestic relations order that complies with the provisions of Minn. Stat. §§ 518.58, 518.581, or 518A.53, shall be distribution made pursuant to a domestic relations order shall be treated as made pursuant to qualified domestic relations order as specified by Internal Revenue Code 414(p)(11), as amended. No benefits shall be paid under a domestic relations order which requires the plan to provide any type or form of benefit,or any option,not otherwise provided under the plan or under state law. The only benefit available to a former spouse of a member pursuant to a qualified domestic relations order is that of a lump sum service pension, which is distributable pursuant to the terms and conditions of Article VI herein. When a qualified domestic relations order is submitted to the Apple Valley Firefighters Relief Association Board for review and/or consideration, it must be accompanied with an administrative fee of$500.00. (Amended H.Res. 1996-36;P.Res.2007-55) (b) Garnishment,Judgment, or Legal Process. No service pension benefits paid or payable from the Special Fund of the relief association to any person receiving or entitled to receive *Refer to Policies of the Board Page 14 of 18 December 5,2020 BYLAWS APPLE VALLEY FIREFIGHTERS RELIEF ASSOCIATION a service pension shall be subject to garnishment, judgment, execution, or other legal process, except as provided in Minn. Stat. §§ 518.58, 518.581,or 518.611. (Amended H.Res. 1996-36) (c) No person entitled to a service pension from the Special Fund of a relief association may assign any service pension benefit payments,nor shall the association have the authority to recognize any assignment or pay over any sum which has been assigned. (Amended H.Res. 1996-36) (d) No provision which places limits on benefits as contained within Section 415 of the Internal Revenue Code shall be exceeded. Plan participants cannot receive an annual benefit greater than the amount specified in Section 415 of the code as may be subsequently amended. (Amended H.Res. 1996-36) ARTICLE VII AMENDMENTS Section 1 AMENDMENTS. The Bylaws of this Association may be amended at any regular or special meeting of the Association by a favorable vote of two-thirds of the members present and voting, providing a quorum is present; and provided further that notice of any proposed amendment or amendments has been mailed to each member at their last known address not more than 31 days preceding the date upon which such amendment or amendments are to be acted upon, and not less than 10 days prior to the scheduled date of such meeting; and provided further,that if such amendment or amendments shall change the amount of benefits or pensions,approval of the City Council of Apple Valley must be obtained, as required by law. (Amended H.Res.1996-36,L.Res.2001-191) ARTICLE VIII MUNICIPAL RATIFICATION Section 1 RATIFICATION. The adoption of, or any amendment to the Articles or Bylaws of this Association which increases or otherwise affects the retirement coverage provided by,or the service pensions or retirement benefits payable from the Special Fund of this Association, shall not be effective until it is ratified by the City Council of the City of Apple Valley. A. At a duly called regular meeting thereof, the Apple Valley Firefighters Relief Association did adopt on the 12th day of February, 1989, the foregoing CODE OF BYLAWS, said Code consisting of eleven(11)pages,including this page,with the stamp FEBRUARY 12, 1989,being on each page. Which Bylaws were approved by the Apple Valley City Council on the 23rd day of March, 1989;Resolution No. 1989-60. B. At a duly called regular meeting thereof, the Apple Valley Firefighters Relief Association did amend on the 11th day of February, 1990, the foregoing CODE OF BYLAWS, said Code consisting of eleven(11)pages,including this page,with the stamp FEBRUARY 11, 1990,being on each page.Which amendments were approved by the Apple Valley City Council on the 22nd day of February, 1990;Resolution No. 1990-42. C. At a duly called special meeting thereof, the Apple Valley Firefighters Relief Association did amend on the 30th day of July, 1990, the foregoing CODE OF BYLAWS, said Code consisting of twelve (12)pages, including this page, with the stamp JULY 30, 1990,being on each page. Which amendments were approved by the Apple Valley City Council on the 9th day of August, 1990;Resolution No. 1990-158. D. At a duly called special meeting thereof, the Apple Valley Firefighters Relief Association did amend on the 8th day of June, 1992,the foregoing CODE OF BYLAWS,said Code consisting of twelve(12)pages,including this page,with the stamp JUNE 8, 1992,being on each page.Which amendments were approved by the Apple Valley City Council on the 25th day of June, 1992; *Refer to Policies of the Board Page 15 of 18 December 5,2020 BYLAWS APPLE VALLEY FIREFIGHTERS RELIEF ASSOCIATION Resolution No. 1992-174. E. At a duly called regular meeting thereof, the Apple Valley Firefighters Relief Association did amend on the 13th day of February, 1994, the foregoing CODE OF BYLAWS, said Code consisting of thirteen (13) pages, including this page, with the stamp FEBRUARY 13, 1994, being on each page. Which amendments were approved by the Apple Valley City Council on the 24th day of February, 1994;Resolution No. 1994-55. F. At a duly called special meeting thereof, the Apple Valley Firefighters Relief Association did amend on the 10th day of July, 1994, the foregoing CODE OF BYLAWS, said Code consisting of fourteen(14)pages,including this page,with the stamp JULY 10, 1994,being on each page. Which amendments were approved by the Apple Valley City Council on the 28th day of July, 1994;Resolution No. 1994-226. G. At a duly called special meeting thereof, the Apple Valley Firefighters Relief Association did amend on the 9th day of October, 1994,the foregoing CODE OF BYLAWS,said Code consisting of thirteen(13)pages, including this page, and Addendum A,consisting of five(5)pages,with the stamp OCTOBER 9, 1994, being on each page of the Code and Addendum A. Which amendments were approved by the Apple Valley City Council on the 8th day of December, 1994; Resolution No. 1994-355. H. At a duly called regular meeting thereof, the Apple Valley Firefighters Relief Association did amend on the 11th day of February, 1996, the foregoing CODE OF BYLAWS, said Code consisting of thirteen (13) pages, including this page, and Addendum A, consisting of five (5) pages,with the stamp FEBRUARY 11, 1996,being on each page of the Code and Addendum A. Which amendments were approved by the Apple Valley City Council on the 22nd day of February, 1996;Resolution No. 1996-36. At duly called regular meetings thereof, the Apple Valley Firefighters Relief Association did amend on the 9th day of February, 1997,and the 13th day of April, 1997,the foregoing CODE OF BYLAWS, said Code consisting of thirteen (13)pages, including this page, and Addendum A,with the stamp APRIL 13, 1997,being on each page.Which amendments were approved by the Apple Valley City Council on the 24th day of April, 1997;Resolution No. 1997-80. J. At a duly called regular meeting thereof, the Apple Valley Firefighters Relief Association did amend on the 12th day of October, 1997, the foregoing CODE OF BYLAWS, said Code consisting of thirteen (13) pages, including this page, and Addendum A, with the stamp OCTOBER 12, 1997, being on each page. Which amendments were approved by the Apple Valley City Council on the 25th day of November, 1997;Resolution No. 1997-253. K. At a duly called regular meeting thereof, the Apple Valley Firefighters Relief Association did amend on the 7th day of February, and on the 10th day of October, 1999,the foregoing CODE OF BYLAWS, said Code consisting of thirteen (13)pages, including this page, and Addendum A,with the stamp OCTOBER 10, 1999,being on each page.Which amendments were approved by the Apple Valley City Council on the 28th day of October, 1999;Resolution No. 1999-239. L. At a duly called regular meeting thereof, the Apple Valley Firefighters Relief Association did amend on the 7th day of October,2001,the foregoing CODE OF BYLAWS,said Code consisting of thirteen(13)pages,including this page,and Addendum A,with the stamp OCTOBER 7,2001, being on each page. Which amendments were approved by the Apple Valley City Council on the 25th day of October,2001;Resolution No. 2001-191. M. At a duly called regular meeting thereof, the Apple Valley Firefighters Relief Association did amend on the 13th day of October, 2002, the foregoing CODE OF BYLAWS, said Code consisting of fourteen (14) pages, including this page, and Addendum A, with the stamp OCTOBER 13, 2002, being on each page. Which amendments were approved by the Apple Valley City Council on the 26th day of November,2002;Resolution No. 2002-219. N. At a duly called regular meeting thereof, the Apple Valley Firefighters Relief Association did amend on the 12th day of October, 2003, the foregoing CODE OF BYLAWS, said Code consisting of fourteen (14) pages, including this page, and Addendum A, with the stamp OCTOBER 12, 2003, being on each page. Which amendments were approved by the Apple Valley City Council on the 23rd day of October,2003;Resolution No.2003-179. *Refer to Policies of the Board Page 16 of 18 December 5,2020 BYLAWS APPLE VALLEY FIREFIGHTERS RELIEF ASSOCIATION O. At a duly called regular meeting thereof, the Apple Valley Firefighters Relief Association did amend on the 10th day of October, 2005, the foregoing CODE OF BYLAWS, said Code consisting of sixteen (16) pages, including this page, and Addendum A, with the stamp OCTOBER 10, 2005, being on each page. Which amendments were approved by the Apple Valley City Council on the 27th day of October,2005;Resolution No.2005-187. P. At a duly called regular meeting thereof, the Apple Valley Firefighters Relief Association did amend on the 11th day of February, 2007, the foregoing CODE OF BYLAWS, said Code consisting of fifteen (15) pages, including this page, and Addendum A, with the stamp FEBRUARY 11, 2007, being on each page. Which amendments were approved by the Apple Valley City Council on the 22nd day of March,2007;Resolution No.2007-55. Q. At a duly called regular meeting thereof, the Apple Valley Firefighters Relief Association did amend on the 8th day of October,2007,the foregoing CODE OF BYLAWS,said Code consisting of fifteen(15)pages,including this page,and Addendum A,with the stamp OCTOBER 8,2007, being on each page. Which amendments were approved by the Apple Valley City Council on the 25th day of October,2007;Resolution No.2007-185. R. At a duly called regular meeting thereof, the Apple Valley Firefighters Relief Association did amend on the 8th day of February,2009,the foregoing CODE OF BYLAWS,said Code consisting of fifteen (15) pages, including this page, and Addendum A, with the stamp FEBRUARY 8, 2009,being on each page.Which amendments were approved by the Apple Valley City Council on the 26th day of February,2009;Resolution No.2009-26. S. At a duly called regular meeting thereof, the Apple Valley Firefighters Relief Association did amend on the 7th day of February, 2010, the foregoing BYLAWS, said Bylaws consisting of fifteen(15)pages,including this page, and Addendum A,with the stamp FEBRUARY 7,2010, being on each page. Which amendments were approved by the Apple Valley City Council on the 25th day of February,2010;Resolution No.2010-34. T. At a duly called regular meeting thereof, the Apple Valley Firefighters Relief Association did amend on the 13th day of February, 2011, the foregoing BYLAWS, said Bylaws consisting of sixteen(16)pages,including this page,and Addendum A,with the stamp FEBRUARY 13,2011, being on each page. Which amendments were approved by the Apple Valley City Council on the 24th day of February,2011;Resolution No.2011-26. U. At a duly called special meeting thereof, the Apple Valley Firefighters Relief Association did amend on the 19th day of December, 2011, the foregoing BYLAWS, said Bylaws consisting of sixteen(16)pages,including this page,and Addendum A,with the stamp DECEMBER 19,2011, being on each page. Which amendments were approved by the Apple Valley City Council on the 12th day of January,2012;Resolution No.2012-12. V. At a duly called special meeting thereof, the Apple Valley Firefighters Relief Association did amend on the 12th day of February, 2012, the foregoing BYLAWS, said Bylaws consisting of sixteen(16)pages,including this page,and Addendum A,with the stamp FEBRUARY 12,2012, being on each page. Which amendments were approved by the Apple Valley City Council on the 22nd day of March,2012;Resolution No. 2012-67. W. At a duly called regular meeting thereof, the Apple Valley Firefighters Relief Association did amend on the 10th day of February, 2013, the foregoing BYLAWS, said Bylaws consisting of seventeen(17)pages, including this page, and Addendum A and Addendum B with the stamp FEBRUARY 10, 2013, being on each page. Which amendments were approved by the Apple Valley City Council on the 28th day of February,2013;Resolution No.2013-35. X. At a duly called special meeting thereof, the Apple Valley Firefighters Relief Association did amend on the 17th day of November, 2014, the foregoing BYLAWS, said Bylaws consisting of seventeen(17)pages, including this page, and Addendum A and Addendum B with the stamp NOVEMBER 17, 2014, being on each page. Which amendments were approved by the Apple Valley City Council on the 23rd day of December,2014;Resolution No.2014-206. Y. At a duly called regular meeting thereof, the Apple Valley Firefighters Relief Association did amend on the 11th day of February, 2018, the foregoing BYLAWS, said Bylaws consisting of eighteen (18) pages, including this page, and Addendum A, with the stamp FEBRUARY 11, *Refer to Policies of the Board Page 17 of 18 December 5,2020 BYLAWS APPLE VALLEY FIREFIGHTERS RELIEF ASSOCIATION 2018,being on each page.Which amendments were approved by the Apple Valley City Council on the 13th day of September,2018;Resolution No. 2018-128. Z. At a duly called special meeting thereof, the Apple Valley Firefighters Relief Association did amend on the 3rd day of December 2018, the foregoing BYLAWS, said Bylaws consisting of eighteen (18) pages, including this page, and Addendum A and Addendum B with the stamp DECEMBER 3, 2018, being on each page. Which amendments were approved by the Apple Valley City Council on the 27th day of December,2018;Resolution No. 2018-213. AA. At a duly called special meeting thereof, the Apple Valley Firefighters Relief Association did amend on the 5th day of December 2020, the foregoing BYLAWS, said Bylaws consisting of eighteen(18)pages,including this page,and Addendum A with the stamp DECEMBER 5,2020, being on each page. Which amendments were approved by the Apple Valley City Council on the 22nd day of December,2020;Resolution No. 2020-. President Secretary Mayor City Clerk *Refer to Policies of the Board Page 18 of 18 December 5,2020 Addendum A Table M1-19 (Amended Z. Res.2018-213) MONTHLY SERVICE PENSION EFFECTIVE JANUARY 1, 2019 $46.00 BENEFIT LEVEL Formula (Years X Level X Percentage) Years of $ Level Percentage Amount Service Per Month 5 $46.00 40% $92.00 6 $46.00 44% $121.44 7 $46.00 48% $154.56 8 $46.00 52% $191.36 9 $46.00 56% $231.84 10 $46.00 60% $276.00 11 $46.00 64% $323.84 12 $46.00 68% $375.36 13 $46.00 72% $430.56 14 $46.00 76% $489.44 15 $46.00 80% $552.00 16 $46.00 84% $618.24 17 $46.00 88% $688.16 18 $46.00 92% $761.76 19 $46.00 96% $839.04 20 $46.00 100% $920.00 BASE 21 BASE + $46.00 $966.00 22 BASE + $92.00 $1,012.00 23 BASE + $138.00 $1,058.00 24 BASE + $184.00 $1,104.00 25 BASE + $230.00 $1,150.00 26 BASE + $276.00 $1,196.00 27 BASE + $322.00 $1,242.00 28 BASE + $368.00 $1,288.00 29 BASE + $414.00 $1,334.00 30 BASE + $460.00 $1,380.00 No maximum years of service Page 1 Addendum A-December 5, 2020 Addendum A Table M1-21 MONTHLY SERVICE PENSION EFFECTIVE JANUARY 1, 2021 $46.50 BENEFIT LEVEL Formula (Years X Level X Percentage) Years of $ Level Percentage Amount Service Per Month 5 $46.50 40% $93.00 6 $46.50 44% $122.76 7 $46.50 48% $156.24 8 $46.50 52% $193.44 9 $46.50 56% $234.36 10 $46.50 60% $279.00 11 $46.50 64% $327.36 12 $46.50 68% $379.44 13 $46.50 72% $435.24 14 $46.50 76% $494.76 15 $46.50 80% $558.00 16 $46.50 84% $624.96 17 $46.50 88% $695.64 18 $46.50 92% $770.04 19 $46.50 96% $848.16 20 $46.50 100% $930.00 BASE 21 BASE + $46.50 $976.50 22 BASE + $93.00 $1,023.00 23 BASE + $139.50 $1,069.50 24 BASE + $186.00 $1,116.00 25 BASE + $232.50 $1,162.50 26 BASE + $279.00 $1,209.00 27 BASE + $325.50 $1,255.50 28 BASE + $372.00 $1,302.00 29 BASE + $418.50 $1,348.50 30 BASE + $465.00 $1,395.00 No maximum years of service Page 2 Addendum A-December 5, 2020 Addendum A Table LS1-19 (Amended Z. Res.2018-213) LUMP SUM SERVICE PENSION EFFECTIVE JANUARY 1, 2019 $7,000 BENEFIT LEVEL Formula (Years X Level X Percentage) Years of $ Level Percentage Amount Service 5 $7,000 40% $14,000 6 $7,000 44% $18,480 7 $7,000 48% $23,520 8 $7,000 52% $29,120 9 $7,000 56% $35,280 10 $7,000 60% $42,000 11 $7,000 64% $49,280 12 $7,000 68% $57,120 13 $7,000 72% $65,520 14 $7,000 76% $74,480 15 $7,000 80% $84,000 16 $7,000 84% $94,080 17 $7,000 88% $104,720 18 $7,000 92% $115,920 19 $7,000 96% $127,680 20 $7,000 100% $140,000 BASE 21 BASE + $7,000 $147,000 22 BASE + $14,000 $154,000 23 BASE + $21,000 $161,000 24 BASE + $28,000 $168,000 25 BASE + $35,000 $175,000 26 BASE + $42,000 $182,000 27 BASE + $49,000 $189,000 28 BASE + $56,000 $196,000 29 BASE + $63,000 $203,000 30 BASE + $70,000 $210,000 No maximum years of service Page 3 Addendum A-December 5, 2020 Addendum A Table LS1-21 LUMP SUM SERVICE PENSION EFFECTIVE JANUARY 1, 2021 $7,500 BENEFIT LEVEL Formula (Years X Level X Percentage) Years of $ Level Percentage Amount Service 5 $7,500 40% $15,000 6 $7,500 44% $19,800 7 $7,500 48% $25,200 8 $7,500 52% $31,200 9 $7,500 56% $37,800 10 $7,500 60% $45,000 11 $7,500 64% $52,800 12 $7,500 68% $61,200 13 $7,500 72% $70,200 14 $7,500 76% $79,800 15 $7,500 80% $90,000 16 $7,500 84% $100,800 17 $7,500 88% $112,200 18 $7,500 92% $124,200 19 $7,500 96% $136,800 20 $7,500 100% $150,000 BASE 21 BASE + $7,500 $157,500 22 BASE + $15,000 $165,000 23 BASE + $22,500 $172,500 24 BASE + $30,000 $180,000 25 BASE + $37,500 $187,500 26 BASE + $45,000 $195,000 27 BASE + $52,500 $202,500 28 BASE + $60,000 $210,000 29 BASE + $67,500 $217,500 30 BASE + $75,000 $225,000 No maximum years of service Page 4 Addendum A-December 5, 2020 ARTICLE IV MEETINGS OF THE MEMBERS AND THE BOARD Section 1 ANNUAL MEETING. The annual meeting of the Association, for the election of officers and trustees, and other business, shall be held on the first Saturday Sunday after the first Monday of February December or as otherwise set by the Board. ARTICLE VI BENEFITS Section 1 SERVICE PENSIONS. b. Service Pension. Because of varying circumstances in each member's retirement planning, optional benefit payment methods are offered. Selection should occur after consultation with a tax consultant, financial planner, or an attorney. Each member meeting the requirements of Article 6, Section 1(a) and hired before January 1, 2019, shall be entitled to choose either a monthly service pension as set forth in Section 1 (i),joint and 100%, or 50%, monthly service pension as set forth in 6.1(j),or lump sum service pension as set forth in Section 1(m). Members hired after January 1, 2019, shall be entitled to only the lump sum service pension set forth in Section 1(m). Twenty (20) years of service shall be the base service pension. At the time of application for retirement,a qualified member shall be entitled to payments from the Special Fund according to the following tables attached as Addendum A: Table M115 M1-19 Table LS115 LS1-19 Table M119 M1-21 Table LS119 LS1-21 ARTICLE VI BENEFITS Section 1 SERVICE PENSIONS. (f) Deferred Service Pension. (1) A member of the Association who separates from active service as a firefighter in the Apple Valley Fire Department and who has served at least 5 years of active service if commencing active service prior to 1/1/2010,or who commenced active service after 1/1/2010 must have served at least 10 years of active service as a firefighter in the Apple Valley Fire Department, and served at least five years of active membership in the Association, shall be entitled to a deferred service pension to commence upon reaching at least the age of 50 years and upon making a valid written application to the Association. (2) The deferred service pension shall be payable as set forth in 6.1(b) except that: (a) Deferred members selecting the lump sum service pension as set forth in 6.1(1) shall have the lump sum payment based on the Lump Sum table in effect at the time of separation. (b) As specified in MS '12'IA.02 Subd. 7 (c), interest will be paid on the deferred lump sum service pension during the period of deferral at an interest rate of up to 5% compounded annually as shown in Addendum B and as set by the board of trustees as provided in MS '12'IA.02 Subd. 7 (c)(3) and(d)and approved as provided in MS '2'A.02 Subd. 10. (c) Interest is payable as specified in MS '12'IA.02 Subd. 7 (d), from the first day of the month next following the date on which the member separated from active service to the last day of the month immediately before the month in which the deferred member commences receipt of the deferred service pension. (b) No interest will accumulate or be compounded on a lump sum service pension as of December 31, 2020. ••:. ITEM: 4.E. ..... Appleil COUNCIL MEETING DATE: December 22, 2020 Valley SECTION: Consent Agenda Description: Adopt Resolution Appointing Commissioner and Alternate Commissioner to Black Dog Watershed Management Organization Staff Contact: Department/ Division: Samantha Berger, Water Resource Specialist Natural Resources Division ACTION REQUESTED: Adopt resolution appointing Rolland Greeno as commissioner and Greg Helms as alternate commissioner to the Black Dog Watershed Management Organization. SUMMARY: Apple Valley appointed one commissioner and one alternate commissioner to serve on the Black Dog Watershed Commission at its November 12, Meeting. After the November 12 Council meeting, Greg Helms informed staff that he was interested in switching to the alternate commissioner role and Rolland Greeno would take over as the primary commissioner. Staff has provided an updated resolution to reflect the commissioners switching roles. Each commissioner serves a 3 year term and represents Apple Valley and Eagan. BACKGROUND: The Black Dog Watershed Management Organization (BDWMO) was created by a Joint Powers Agreement among the member cities of Burnsville, Apple Valley, Eagan, Lakeville and Savage to cooperatively manage watershed resources common to these communities. The City of Burnsville has the largest land area in the watershed and appoints three of the five commissioners to the Organization. Apple Valley and Eagan share one commissioner while Lakeville and Savage share the remaining commissioner. Each group is also represented by an alternate commissioner. The City of Eagan has previously delegated authority to appoint the shared Commissioner and Alternate Commissioner to the City of Apple Valley. The terms of all five commissioners and three alternate commissioners expired on November 30, 2020. A public notice was also published by BDWMO to solicit interest in potential commissioners and alternate commissioners to the BDWMO. There was no other interest and current commissioner Helms and alternate Greeno have represented the city well. Both wish to continue with another three year term. BUDGET IMPACT: The Black Dog Watershed Management Commission approves the budget of the BDWMO annually. The BDWMO receives revenue from the contributions of member cities. Apple Valley's member contribution is approximately $16,000 per year, funded in the Stormwater Utility. ATTACHMENTS: Resolution CITY OF APPLE VALLEY RESOLUTION NO. 2020 - A RESOLUTION APPOINTING COMMISSIONER AND ALTERNATE COMMISSIONER TO THE BLACK DOG WATERSHED MANAGEMENT ORGANIZATION WHEREAS, the Cities of Apple Valley and Eagan(Group AA) are represented on the governing Board of the Black Dog Watershed Management Organization by one (1) Commissioner and one (1)Alternate Commissioner; and WHEREAS, the terms of all five (5) Commissioners and three (3) Alternate Commissioners for the Black Dog Watershed Management Organization expired on November 30, 2020; and WHEREAS, the Black Dog Watershed Management Organization has duly notified the Board of Water and Soil Resources and published a notice in the local newspaper of the pending vacancies on the governing Board for the Black Dog Watershed Management Organization; and WHEREAS, the Eagan City Council has delegated authority to appoint said Commissioner and Alternate Commissioner to the Apple Valley City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that Rolland Greeno, is hereby appointed as Commissioner and Greg Helms, is appointed as Alternate Commissioner(Group AA)to the governing Board of the Black Dog Watershed Management Organization. ADOPTED this 22nd day of December,2020. Mary Hamann-Roland, Mayor ATTEST: Pamela Gackstetter, City Clerk •••• ITEM: 4.F. ..... iotpplen COUNCIL MEETING DATE: December 22, 2020 Valley SECTION: Consent Agenda Description: Approve Reduction of Financial Guarantee Staff Contact: Department/ Division: Tammy Bernatz, Department Assistant Community Development Department ACTION REQUESTED: Approve reduction of financial guarantee. SUMMARY: The City holds numerous financial guarantees to ensure the installation of certain improvements in new developments, as well as to assure protection of natural resources. Staff review of the status of this development indicates that the following action is in order: 1. Orchard Place Storm Water Improvement LOC No. 1113 Project 2020-150 (WVR-P54) Original Deposit on 9/1/20 $800,000.00 Reduce now to $400,000.00 BACKGROUND: N/A BUDGET IMPACT: N/A • ••• ITEM: 4.G. ..... .... Apple COUNCIL MEETING DATE: December 22, 2020 Valley SECTION: Consent Agenda Description: Adopt Resolution Restricting Parking on 155th Street for Project 2020-134, 155th and Pilot Knob Roadway I mprovements Staff Contact: Department/ Division: Brandon Anderson, City Engineer Public Works Department ACTION REQUESTED: Adopt resolution restricting parking on 155th Street from 1,500' west of Pilot Knob Road to Pilot Knob Road for Project 2020-134, 155th and Pilot Knob Roadway Improvements. SUMMARY: Attached for City Council consideration is a resolution restricting parking on both sides of 155th Street From 1,500' West of Pilot Knob Road to Pilot Knob Road for 2020-134, 155th and Pilot Knob Roadway Improvements. The requested parking restrictions are a requirement of State Aid Funding because Municipal State Aid Funds are being used, State Aid Project No. 186-109-005. BACKGROUND: On June 11, 2020, City Council Adopted Resolution No. 2020-70 receiving the Feasibility Report, Calling for a Public Hearing and Ordering Public Improvements relating to Project 2019-139, Mixed Use Business Campus - Feasibility Study. • 2020-134 155th and Pilot Knob Roadway Improvements • 2020-135 Orchard Place Pilot Knob Turn Lane Improvement • 2020-136 Orchard Place Utility Improvements On May 9, 2019, City Council Approved Design Agreement with Rockport, LLC, for design services of public infrastructure relating to Project 2019-139, the proposed Mixed Use Business Campus - Feasibility Study. On March 12, 2020, City Council Adopted Resolution 2020-30 Declaring Adequacy of Petition and Ordering Preparation of Feasibility Report for Project 2019-139, Mixed Business Campus Public Improvements. On April 23, 2020, City Council Approved Design Agreement with Rockport, LLC for Project 2019-139, Mixed Business Campus Feasibility Study. O n April 23, 2020, City Council Approved Design Agreement with Rockport, LLC for Projects 2020-134, 2020-135, and 2020-136, as part of Orchard Place Public Improvements. BUDGET IMPACT: N/A ATTACHMENTS: Map Resolution I 1A1. T I I O I 0 100 200 HORZ. .—.—.� SCALE FEET Proposed No Parking Zone CC Y II O II 1 a II 1 Y 1 I IIm oI I 155th Street 1 — — — r --s e I Iu I � . u u io _ �\V I I�I�II I I �� ��� �' IIIL II I I II ALL a iI 11 ' I7' N CI11111111111111111U 1 I \t 1 - � Z \V- / , - i J11111111111u1111111111' _ _ ! 1 - o / r 1I i 1• t m ���`/ 1IIIIIIIIIIIIIIn 9 er 41 ti 1 i — J N v ln 0 155th Street No Parking Figure 1 ���� •••• N ••• . City of Apple Valley Z Apple Valley a CITY OF APPLE VALLEY RESOLUTION NO. 2020- A RESOLUTION RESTRICTING PARKING ON 155th STREET FROM 1,500' WEST OF PILOT KNOB ROAD TO PILOT KNOB ROAD - SAP 186-109-005, WHEREAS,the City of Apple Valley has planned the improvement of 155th Street from 1,500' West of Pilot Knob Road to Pilot Knob Road, State Aid Project No. 186-109-005; and WHEREAS, 155th Street will be constructed to Municipal State Aid standards; and WHEREAS, Municipal State Aid requires the City to adopt a resolution restricting parking in locations where adequate width for parking is not provided; NOW, THEREFORE,BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota,that the City hereby prohibits the parking of vehicles on both sides of 155th Street from 1,500' west of Pilot Knob Road to Pilot Knob Road. BE IT FURTHER RESOLVED that appropriate No Parking signs on said street segments are hereby ordered installed. ADOPTED this 22th day of December 2020. Mary Hamann-Roland, Mayor ATTEST: Pamela Gackstetter, City Clerk ••:. ITEM: 4.H. ..... :�. Appleil COUNCIL MEETING DATE: December 22, 2020 Valley SECTION: Consent Agenda Description: Adopt Resolution Declaring Adequacy of Petition and Ordering Preparation of Feasibility Report for Project 2021-118, Applewood Pointe Roadway Improvements Staff Contact: Department/ Division: Brandon Anderson, City Engineer Public Works Department ACTION REQUESTED: Adopt resolution Declaring Adequacy of Petition and Ordering Preparation of Feasibility Report for Project 2021-118, Applewood Pointe Roadway Improvements. SUMMARY: United Properties has petitioned that the undersigned's property be improved with: turn lanes with concrete curb and medians and roadway improvements along County Road 31 and County Road 38; trails and sidewalks; storm sewer and drainage facilities and street lights; necessary to serve its property for development, pursuant to Minnesota Statutes, Chapter 429, and that the City assess the cost of the improvements against the undersigned's property in accordance with the engineer's feasibility report to be prepared, and then approved by the City Council. The feasibility report will advise the Council as to whether the proposed improvements are necessary, cost-effective, and feasible; whether they should best be made as proposed or in connection with some other improvement; the estimated cost of the improvements as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. BACKGROUND: On October 8, 2020, City Council adopted Resolution 2020-122 approving Subdivision by Preliminary Plat and adopted Resolution 2020-123 Approving Site Plan/Building Permit Authorization for 3-4 Story/98-Unit Senior Cooperative Building, Applewood Pointe of Apple Valley. BUDGET IMPACT: All costs associated with design work and preparation of feasibility report would be funded by United Properties. ATTACHMENTS: Exhibit Letter Resolution ••• •••• ••••• •••• ••• ® Applewood Pointe Exhibit A BOLTON Apple City of Apple Valley December 2020 & MENK Valley = isi Wif I -• V , 0 100 200 SCALE FEET Valleywood Golf Club LEGEND 0- "* 4,,i 1 '' — PRIVATE INSTALL AREA — _ 2021-117:APPLEWOOD POINTE UTILITY — — _ _ _ FEASIBILITY AREA F — 2021-118:APPLEWOOD POINTE ROADWAY 11 — — 010130001012 I I ... ,4 I - I aIt o l •_ o o McAndrews Road 1 1 _L - — 3 _ — - — — — — — - I i 1 404.1_il A F // - *P' 1 \ 1 / \ 1 ,':' - 4 1 / J I-- / / 1 co -pJ II / Y � _ - - - - - - \ �/ � te��C / j- -� — A ore. \ 00 1 0 pol \ \ 1 \ �� A \ PETITION FOR LOCAL IMPROVEMENTS December 15, 2020 To the City Council of Apple Valley, Minnesota: The undersigned, owner of the real property located at 12444 Pilot Knob Road, hereby petition that the undersigned's property and McAndrew's Road and Pilot Knob Road be improved with traffic controls as necessary to serve the real property for development,pursuant to Minnesota Statutes, Chapter 429, and that the City assess the cost of the improvements against the undersigned's property in accordance with the engineer's feasibility report to be prepared, and then approved by the City Council. Area to be improved: See attached Exhibit"A". Land to be assessed as currently noted by Dakota County Tax Identification Parcel Number: 1. 01-01300-01-012 United Properties Residential LLC a Minnesota limited liability company Hatk Gv N2Graii By: Mark W Nelson(Dec 15,202013:41 CST) Its: EVP 1afrpces-,4.Cexaler f-ta By: James Alexander Hall(Dec 15,202014:42 CST) Its: SVP Exhibit A LEGEND "'"""." grei• 4 all.......4.4.44mokt 11444.44044.4/ 111 -' 44,04101440104,4441140 \ ‘4 I!3 1 < < MVO=..------- 1 '.I Plaffa611115.0/0,010MVA6P11,11.1 4..--1.,,1;,z,r.t i 1.' 1 '-'—')---- --=-----A;r•---4,9,.,--,/,-..„ 7 *4`4,014tAdttlit. ,.; t i . .:...,..47,pa x iPANftfifil.41111Aff axe. 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Nir /0", titai 4 4 1 L (9-4.:4<ini'mt..1c11/1„1 (i) M440,00914144.41,4041KMPIMmIrOMm4M1 E ___ - *no....g.t, • J. , y ' PROPERTY SUMMARY ' 4 APPLEWOOD POINTE OF APPLE VALLEY '.'.S Ilff k 550:.: , 1 t ...,......,,f0,0,i1.11111,,,,r1 Male 0010 ACI Ma 14- i i !''... .; I 1„..„,':.:,...411*144•4".1.`,i.11,44„-_44 s...,' II> ) , 201440 MAMMY ) 0 1 1 i 121 \ II fll VW.. 1 i f , *p It .saMia=sas I ir=..,7.,.7___,.,.7, .,._ ,. 104"-*==....n smicai..f.--_:- ,y,.: BUILDING DATA SUMMARY "SVAS ''''''' II Z ' a I..' 1 I 12>. ***-*,—-----* •••;,.,; *.---..... ! i t• C-...0.1.134;,.. i----- 1. AtNtAA. •pw,....f aw m -........ , ' 21222422122 ..„:"'"'""`""''..----- ..,, _ ,,..,..........„-...t -,_2 ..----1-,'---,—,-—----———,. — - f.Cs') -—7,,, ... \ •-:-.0..w.4-1------ -74° 1'7'1' - - -:---- • l' . l'F'1.*:: . _ TISTBST ^^- T-IE—TT*T"-T * .T.m.:A., ' '2: ,. . \.,•=•--•-'..,-,'''r. -`^--'''-'--_---'....'.',44'.'4. - (D 0 til I E w i2 I -,::::,:ko....\,-K\-,—,-N, _____. —_-- EMil:---- :: '1 ---- - .-- I 1 _ . ....... _ ._ . .--_.- _ - . i 1 1 CL IL. Z II 0 i 170 AD zorga- 111) ,,LNAFMC SCALE IN FEET. 3 GC .FIRTP4 .01101,.... "'nvIr=1...74,-...v. • *MSG* 1—Iiii*?.! 1" r., re, 144/..t•tt slat to. LIJ snE0144041M /1".--..-- Ny I 4 441.4444Drsmov ce cl, C401) CITY OF APPLE VALLEY RESOLUTION NO. 2020- RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF FEASIBILITY REPORT BE IT RESOLVED BY THE CITY COUNCIL OF Apple Valley,Minnesota: 1. A Petition For Public Improvements requesting improvements of Pilot Knob Road and McAndrews Road has been submitted by United Properties Residential, LLC, and filed with the City Engineer, is hereby declared to be signed by the required percentage of owners of property affected thereby. This declaration is made in conformity to Minn. Stat. § 429.035. 2. The petition for proposed Public Improvement Project No. 2021-118 is hereby referred to the City Engineer and he is instructed to report to the Council, advising the Council in a preliminary way as to whether the proposed improvements are necessary, cost-effective, and feasible; whether they should best be made as proposed or in connection with some other improvement;the estimated cost of the improvements as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. ADOPTED this 22nd day of December 2020. Mary Hamann-Roland, Mayor Pamela J. Gackstetter, City Clerk • ITEM: 4.1. ..... :�. Appleil COUNCIL MEETING DATE: December 22, 2020 Valley SECTION: Consent Agenda Description: Approve Design Agreement with United Properties Residential, LLC, for Project 2021-118 Applewood Pointe Roadway Improvements, and Project 2021-117,Applewood Pointe Utility Improvements Staff Contact: Department/ Division: Brandon Anderson, City Engineer Public Works Department ACTION REQUESTED: Approve Design Agreement with United Properties for Project 2021-118 Applewood Pointe Roadway Improvements, and Project 2021-117, Applewood Pointe Utility Improvements. SUMMARY: Attached for consideration is an agreement with United Properties for engineering fees required to complete a Feasibility Study and Construction Documents to serve the proposed Applewood Pointe development at the intersection of County Road 38 (McAndrew's Road) and County Road 31 (Pilot Knob Road). United Properties has petitioned that the undersigned's property be improved with: sanitary sewer and service stubs; water main and service stubs; storm sewer and drainage facilities; streets with concrete curb; trails and sidewalks; street lights; and roadway improvements necessary to serve its property for development, pursuant to Minnesota Statutes, Chapter 429, and that the City assess the cost of the improvements against the undersigned's property in accordance with the engineer's feasibility report to be prepared, and then approved by the City Council. The feasibility report will advise the Council as to whether the proposed improvements are necessary, cost-effective, and feasible; whether they should best be made as proposed or in connection with some other improvement; the estimated cost of the improvements as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. BACKGROUND: On October 8, 2020, City Council Adopted Resolution 2020-122 approving Subdivision by Preliminary Plat and Adopted Resolution 2020-123 approving Site Plan/Building Permit Authorization for 3-4 Story/98-Unit Senior Cooperative Building, Applewood Pointe of Apple Valley. BUDGET IMPACT: All costs associated with design work would be funded by United Properties per the attached design agreement. ATTACHMENTS: Agreement Exhibit AGREEMENT BETWEEN CITY OF APPLE VALLEY AND UNITED PROPERTIES RESIDENTIAL LLC FOR FEASIBILITY AND DESIGN OF IMPROVEMENTS This Agreement ("Agreement") is made by and between United Properties Residential LLC, a Minnesota limited liability company (the "Developer"), and the City of Apple Valley, a Minnesota municipal corporation(the "City"). WHEREAS, the Developer intends to develop real property legally described on the proposed preliminary plat attached hereto as Exhibit "A" (the "Property"), to be known as Applewood Pointe of Apple Valley; and WHEREAS,development of the Property will include(i)sanitary sewer and service stubs: (ii) water main and service stubs: and modifications to County Road 31 and County Road 38 (collectively the "Improvements"); and WHEREAS,the Developer requested and the City has agreed that the City shall prepare a feasibility study for the improvements to County Roads 31 & 38 (Project 2021-118, Applewood Pointe Roadway) as required by State Statute 429 and design the utilities (Project 2021-117, Applewood pointe Utility), at the Developer's sole cost and expense; and WHEREAS, the legal fees incurred by the City for preparing this Agreement and the engineering fees incurred by the City for completing the study and designing the Improvements (collectively the "City Costs") are currently estimated to be One hundred and Eighty-Five Thousand and No/100 Dollars ($185,000); NOW, THEREFORE, in consideration of the foregoing and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. Subject to the terms of this Agreement, the City shall prepare a feasibility study, (the "Feasibility Study") and shall design the plans and specifications for the Improvements (collectively the "Plans"). 2. The Developer agrees to pay the City Costs as follows: a. The legal fees for preparation of this Agreement shall be billed at the hourly rates for development work as specified in the City's fee schedule in effect when the work is performed. b. The legal fees incurred by the City for preparing this Agreement and the engineering fees for preparation of the Feasibility Study and the design of a set of Plans for the construction of public sanitary sewer and watermain along with roadway improvements to County Roads 38 & 31 shall be One Hundred and Eighty-Five Thousand and No/100 Dollars ($185,000.00). The construction of public sanitary sewer and watermain will be completed with a separate private installation agreement between the City and the Developer c. Any additional City Costs for any Revisions as hereinafter defined shall be billed at the engineering hourly rates as specified in the City's fee schedule in effect when the work is performed. 3. Developer agrees to pay the City Costs as incurred by the City. If there is a public improvement project to install the Improvements or any part thereof,the fee owner of the Property will be required to waive its right to appeal or contest the assessments prior to the City awarding a contract to install the Improvements. 4. Contemporaneously with execution of this Agreement, the Developer shall deposit with the City the sum of One Hundred and Eighty-Five Thousand and No/100 Dollars ($185,000.00)in cash(the"Deposit")as a deposit toward the City Costs. Developer acknowledges that no work will proceed by the City until such time as the Deposit has been received by the City. 5. The parties acknowledge and agree that, as development progresses, circumstances and events may necessitate revision of the Plans ("Revisions"). In the event the City, in its sole and reasonable discretion, determines that Revisions are necessary: a. The City shall notify the Developer in writing of the Revisions, the circumstances that necessitate the Revisions, and the anticipated effect of the Revisions on the City Costs ("Written Notice"). b. The Developer shall: i. Deliver to the City written acknowledgement of receipt of the City's Written Notice and acceptance thereof. 2 ii. If the Written Notice states that the Revisions are anticipated to increase the City Costs, the Developer shall deposit additional cash with the City to increase the Deposit to cover 100 percent of the estimated City Costs.The City shall not be obligated to proceed with designing the Improvements until such payment is received. 6. The City shall apply the Deposit toward payment of the actual City Costs as the costs are incurred. 7. After the City completes the Plans,the City shall deliver to the Developer a written statement of the actual City Costs and the application of the Deposit toward the City Costs (the "Statement"). If the Deposit(s) exceeds the City Costs, the City shall refund the balance to the Developer upon delivery of the Statement. If the City Costs exceed the Deposit, the Developer shall pay the shortfall to the City within thirty(30) days after receipt of the Statement. 8. The Developer represents and warrants to the City that the Developer has the right to provide the City with access to the Property in connection with designing the Improvements, and the Developer hereby authorizes the City to access the Property for such purpose. 3 IN WITNESS WHEREOF, the parties have executed this Agreement to be effective as of the date of approval of this Agreement by the City Council for the City. United Properties Residential LLC, a Minnesota limited liability company /Wok Ne'ram Mark W Nelson(Dec 14,2020 09:10 CST) Brark W Nelson Its: EVP 9a-mes-Ahxa tiler tHaCG James Alexander Hal(Dec 14,2020 09:19 CST) By: James Alexander Hall Its: SVP City of Apple Valley A Minnesota municipal corporation By: Mary Hamann-Roland Its: Mayor By: Pamela J. Gackstetter Its: City Clerk 4 EXHIBIT A ••• •••• •••• ••• • Applewood Pointe Exhibit A BOLTON AppleCity of Apple Valley December 2020 II & MENK Valley 1 1 1 , r t' 4,74 yi .. o Too 200 SCALE FEET Iffial Valleywood Golf Club LEGEND PRIVATE INSTALL AREA e——' — — ' 1 2021-117:APPLEWOOD POINTE UTILITY 4____, — _ — — FEASIBILITY AREA '' . 2021-118:APPLEWOOD POINTE ROADWAY 1_____ — — 010130001012 11 I I . 1 I a o McAndrews Road — — 3 — — - — I - - —I — - - W / 1 1 N 1 / \ IP 1 / / \ 1 \ e — 1— / N V oiJR /KN \ \ iii.ii 1 - - i� \ '(,�a�� �N /� \o \ \ \ I / 'a 7 — ) - - — � \\ \ Ta irJ 1 \ I II I \\ \ \\ 11 \ — - - — - - � — — — - - - \\ \ \\ ••• •••• ••••• •••• ••• ® Applewood Pointe Exhibit A BOLTON Apple City of Apple Valley December 2020 & MENK Valley = isi Wif I -• V , 0 100 200 SCALE FEET Valleywood Golf Club LEGEND 0- "* 4,,i 1 '' — PRIVATE INSTALL AREA — _ 2021-117:APPLEWOOD POINTE UTILITY — — _ _ _ FEASIBILITY AREA F — 2021-118:APPLEWOOD POINTE ROADWAY 11 — — 010130001012 I I ... ,4 I - I aIt o l •_ o o McAndrews Road 1 1 _L - — 3 _ — - — — — — — - I i 1 404.1_il A F // - *P' 1 \ 1 / \ 1 ,':' - 4 1 / J I-- / / 1 co -pJ II / Y � _ - - - - - - \ �/ � te��C / j- -� — A ore. \ 00 1 0 pol \ \ 1 \ �� A \ • ITEM: 4.J. ..... :�. Appleil COUNCIL MEETING DATE: December 22, 2020 Valley SECTION: Consent Agenda Description: Adopt Resolution Declaring Adequacy of Petition and Ordering Preparation of Feasibility Report for Project 2021-119, Area A of Mixed Use Campus Staff Contact: Department/ Division: Brandon Anderson, City Engineer Public Works Department ACTION REQUESTED: Adopt resolution Declaring Adequacy of Petition and Ordering Preparation of Feasibility Report for Project 2021-119, Area A of the Mixed Business Campus. SUMMARY: Rockport, LLC has petitioned that the undersigned's property be improved with: sanitary sewer and service stubs; water main and service stubs; storm sewer and drainage facilities; streets with concrete curb; trails and sidewalks; and street lights; necessary to serve its property for development, pursuant to Minnesota Statutes, Chapter 429, and that the City assess the cost of the improvements against the undersigned's property in accordance with the engineer's feasibility report to be prepared, and then approved by the City Council. The feasibility report will advise the Council as to whether the proposed improvements are necessary, cost-effective, and feasible; whether they should best be made as proposed or in connection with some other improvement; the estimated cost of the improvements as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. BACKGROUND: On September 24, 2020 City Council Approved the following: 1. Amendment to Preliminary Subdivision Approval 2. Waiver of Objection to Special Assessments with Rockport, LLC. for Construction of Public Infrastructure Relating to City Project 2020-136, Orchard Place Utility Improvements 3. Adopted resolution accepting easements for Project 2020-136, Orchard Place Utility Improvements. 4. Adopted resolution awarding agreement for Project 2020-136, Orchard Place Utility Improvements, to McNamara Contracting, Inc., in the amount $663,544.00. On June 11, 2020, City Council Adopted Resolution No. 2020-70 receiving the Feasibility Report, Calling for a Public Hearing and Ordering Public Improvements relating to Project 2019-139, Mixed Use Business Campus - Feasibility Study. • 2020-134 155th and Pilot Knob Roadway Improvements • 2020-135 Orchard Place Pilot Knob Turn Lane Improvements • 2020-136 Orchard Place Utility Improvements On May 9, 2019, City Council Approved Design Agreement with Rockport, LLC, for design services of public infrastructure relating to Project 2019-139, the proposed Mixed Use Business Campus - Feasibility Study. On March 12, 2020, City Council Adopted Resolution 2020-30 Declaring Adequacy of Petition and Ordering Preparation of Feasibility Report for Project 2019-139, Mixed Business Campus Public Improvements. On April 23, 2020, City Council Approved Design Agreement with Rockport, LLC for Project 2019-139, Mixed Business Campus Feasibility Study. On April 23, 2020, City Council Approved Design Agreement with Rockport, LLC for Projects 2020-134, 2020-135, and 2020-136, as part of Orchard Place Public Improvements. BUDGET IMPACT: All costs associated with design work and preparation of feasibility report would be funded by Rockport, LLC. ATTACHMENTS: Exhibit Letter Resolution PROJECT 2021 -119 EXHIBIT A - � - - -I H 1 - L 1 1111111111Q 11 1 / \ 1_ j — — I J L - - L— — 150thStreet (CSAH42) L - - - - - - - - - - - -I - — — — gm, C- T - - - - -imitii m 1 J ra - - L I I s - - - - - 1 ° II - 1 I > 1 I o1 7- II C- - j - - _ LT_ I - - - - -I 11 11 C — — — — — — I AREAL 1 152nd Street Fit UNDEVELOPED i I I FISCHER PROPERTIES _ — — — — C Pif , f 1 r, ,,��I v>. L ►--I; ' . I I E - - - - 153rd Streets L ; _ ,, u, I _ - - - - I - - AREA A = =- H } ;� /r1 i I - 1 ti ti l 1 1 1 1 1 1 1 1 1 . I1 ".i I , ' .4. ''•-.'.7' 1 1 ) 1 _ I-r 1 —155th Street — w. LEGEND , urn CEO 100%OF LOCAL STREET COST AND WIDENING COST FOR DEDICATED TURN LANES i / II •�I� A A I — 3 ALLOCATED TO ABUTTING PROPERTIES A RED / " 2 ® ® U B ,,„_ ® 1 % 52Or 'FACE-TO FACE-4 LANE COLLECTOR ROADWAY EQUIVALENT COST AND WIDENING COST , C SIP - ® ® I I n - o / _ Al s a FOR DEDICATED TURN LANES ALLOCATED TO ABUTTING PROPERTIES. TH AD I 0 E ® i E ' AREA B o PARKWAY MEDIAN COST BY CITY v : ' rj • I •-� ' '- ORCHARD PLACE i I ;";) E—..111 32'FACE-TO-FACE-RESIDENTIAL ROADWAY EQUIVALENT COST WIDENING COST FOR — C b� Lu_u_p Mal ® �I 1\ `\ o zso s�o �� DEDICATED TURN LANES ALLOCATED TO ABUTTING PROPERTIES. — \ _m_m_� o OVERSIZING TO DIVIDED ROADWAY COST BY CITY — — �', �I I I 1 111 ® ® ® LE FEETL __ �— o �' IIIIII ® ® ® I 1 C 1 7 — // PILOT KNOB ROAD/155TH STREET SIGNAL SYSTEM: 100%DEVELOPMENT COST ® I I 1 r JOHNNYCAKE RIDGE ROAD/157TH STREET SNAL SYSTEM: 100%DEVELOENT COST __ 1 �� / 11 1 I \ \ 157TH STREET/COMMERCIAL ACCESS SIGNAL SYSTEM: 100%DEVELOPMENT COST r I I I I \\ I ��- I I I I 1111111111 F L — I _ 0. _ _L H ( oo P SANITARY SEWER OVERSIZING COST BY CITY(SIZE GREATER THAN 8") ��_ _— _ _ — — ti 1- -7 I I I I I I I I I 1 157th Street P 71 I JK Z —I 1— WATERMAIN OVERSIZING COST BY CITY(SIZE GREATER THAN 8") — — — / I TRUNK STORM SEWER COST BY CITY //// — —— — _ -- F-1) — — — L — - I I I I I I I I I/l���i 1-1 !- 1 1 1 1 T� - 1 1 1 PETITION FOR LOCAL IMPROVEMENTS November 13_;2020 To the City Council of Apple Valley,Minnesota: The undersigned owner of real property,identified by the Dakota County Tax Parcel Identification Number ("PID") listed,for the future loop.street north of the future I 55th Street to the future 152n`t Street and including that portion of the future 152nd Street to the east of the future loop street to Pilot Knob Road,hereby petitions that only that portion of the property, identified as Area A of PID 010350002010 be improved in accordance with attached Exhibit A and within that portion of that above-referenced parcel identified therein as Area A with: sanitary sewer and service stubs; water main and service stubs; storm sewer and drainage facilities; streets with concrete curb; trails and sidewalks;street lights; utilities; and traffic control necessary to serve its property for development (the"Improvements"). The Improvements to also include utilities over, under, upon and within 155th Street.. Pursuant to Minnesota Statutes, Chapter 429,the City may assess the proportionate cost o.f the Improvements against the undersigned's property and other benelilcd properties in accordance with the engineer's feasibility report to be prepared, and then approved by the City Council) The only area sought to be improved under this Petition, is identified as Area A: See attached Exhibit "A". Lands to be assessed as noted by Dakota County Tax Identification Parcel Numbers: 1. 010350002010 Rockport LLC a Minnesota limited liability company By: 7; j\e„, 4850-7689-1344,v. 1 ' Owner retains its right to review and accept or reject the amount orthe assessments once the bids are opened for the unprovements and the costs.to the City are known.By executing this Petition,Owner shall in no way waive or pre- emptIL el; %l alve Ito right to review any proposed assessments against Owner's property or waive its right to contest any assessments, until such time Owner executes a waiver of special assessments provided by the City,which the parties agree is separate document from this Petition. CITY OF APPLE VALLEY RESOLUTION NO. 2020- RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF FEASIBILITY REPORT AREA A OF MIXED CAMPUS BE IT RESOLVED BY THE CITY COUNCIL OF Apple Valley,Minnesota: 1. A Petition For Public Improvements requesting: sanitary sewer and service stubs, water main and service stubs, storm sewer, streets with concrete curb, concrete sidewalks (Project 2021-119, Area A Mixed Use Campus) has been submitted by Rockport,LLC, and filed with the City Engineer on November 3,2020, is hereby declared to be signed by the required percentage of owners of property affected thereby. This declaration is made in conformity to Minn. Stat. § 429.035. 2. The petition for proposed Public Improvement Project No. 2021-119 is hereby referred to the City Engineer and he is instructed to report to the Council advising the Council in a preliminary way as to whether the proposed improvements are necessary, cost-effective, and feasible; whether they should best be made as proposed or in connection with some other improvement; the estimated cost of the improvements as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. ADOPTED this 22nd day of December 2020. Mary Hamann-Roland, Mayor Pamela J. Gackstetter, City Clerk • ••• ITEM: 4.K. ..... .... Apple COUNCIL MEETING DATE: December 22, 2020 Valley SECTION: Consent Agenda Description: Approve Design Agreement with Rockport, LLC, for Project 2021-119, Area A of Mixed Business Campus Staff Contact: Department/ Division: Brandon Anderson, City Engineer Public Works Department ACTION REQUESTED: Approve Design Agreement with Rockport, LLC, for Project 2021-119, Area A of the Mixed Business Campus. SUMMARY: Attached for consideration is an agreement with Rockport, LLC, for engineering fees required to complete a Feasibility Study and Construction Documents to serve Area A of the Mixed Business Campus with includes the extension of streets and utilities from 155th Street to 152nd Street just west of Pilot Knob Road (see Exhibit A). Rockport, LLC has petitioned that the undersigned's property be improved with: sanitary sewer and service stubs; water main and service stubs; storm sewer and drainage facilities; streets with concrete curb; trails and sidewalks; street lights; and roadway improvements necessary to serve its property for development, pursuant to Minnesota Statutes, Chapter 429, and that the City assess the cost of the improvements against the undersigned's property in accordance with the engineer's feasibility report to be prepared, and then approved by the City Council. The feasibility report will advise the Council as to whether the proposed improvements are necessary, cost-effective, and feasible; whether they should best be made as proposed or in connection with some other improvement; the estimated cost of the improvements as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. BACKGROUND: On September 24, 2020 City Council Approved the following: 1. Amendment to Preliminary Subdivision Approval 2. Waiver of Objection to Special Assessments with Rockport, LLC, for Construction of Public Infrastructure Relating to City Project 2020-136, Orchard Place Utility Improvements 3. Adopted resolution accepting easements for Project 2020-136, Orchard Place Utility Improvements. 4. Adopted resolution awarding agreement for Project 2020-136, Orchard Place Utility Improvements, to McNamara Contracting, Inc., in the amount $663,544.00. On June 11, 2020, City Council Adopted Resolution No. 2020-70 receiving the Feasibility Report, Calling for a Public Hearing and Ordering Public Improvements relating to Project 2019-139, Mixed Use Business Campus - Feasibility Study. • 2020-134 155th and Pilot Knob Roadway Improvements • 2020-135 Orchard Place Pilot Knob Turn Lane Improvements • 2020-136 Orchard Place Utility Improvements On May 9, 2019, City Council Approved Design Agreement with Rockport, LLC, for design services of public infrastructure relating to Project 2019-139, the proposed Mixed Use Business Campus - Feasibility Study. On March 12, 2020, City Council Adopted Resolution 2020-30 Declaring Adequacy of Petition and Ordering Preparation of Feasibility Report for Project 2019-139, Mixed Business Campus Public Improvements. On April 23, 2020, City Council Approved Design Agreement with Rockport, LLC, for Project 2019-139, Mixed Business Campus Feasibility Study. On April 23, 2020, City Council Approved Design Agreement with Rockport, LLC, for Projects 2020-134, 2020-135, and 2020-136, as part of Orchard Place Public Improvements. BUDGET IMPACT: All costs associated with design work would be funded by Rockport, LLC, per the attached design agreement. ATTACHMENTS: Agreement Exhibit DESIGN AGREEMENT BETWEEN CITY OF APPLE VALLEY AND ROCKPORT,LLC FOR PUBLIC IMPROVEMENT PROJECT 2021-119 This Design Agreement ("Agreement") is made by and between Rockport, LLC., a Minnesota limited liability company ("Rockport"), and the City of Apple Valley, a Minnesota municipal corporation (the "City"). WHEREAS, Rockport has requested and the City has agreed that the City shall design, at Rockport's sole cost and expense: sanitary sewer and service stubs, water main and service stubs, storm sewer, streets with concrete curb, concrete sidewalks (Project 2021-119, Area A Mixed Use Campus) to serve the real property which is generally depicted as AREA A on Exhibit "A" attached hereto and incorporated herein (the "Property"); (collectively the "Improvements"); and WHEREAS, the reasonable legal fees incurred by the City for preparing this Agreement and the engineering fees incurred by the City for designing the Improvements (collectively the "Design Costs") are currently estimated to be one hundred seventy-eight thousand dollars ($178,000.00); and WHEREAS,Rockport desires to have the Design Costs applied as a credit on a dollar-for- dollar basis to any special assessments levied against the Property should the City include the Design Costs into any special assessments levied in connection with the public improvements identified as Project 2021-119. NOW, THEREFORE, in consideration of the foregoing and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: 1. Subject to the terms of this Agreement, the City shall design the plans and specifications of the Improvements (collectively the"Plans"). 2. Rockport agrees to pay the actual Design Costs as follows: a. The reasonable legal fees for preparation of this Agreement, which shall be billed at the hourly rates for development work as specified in the City's fee schedule in effect when the work is performed. 1 b. The engineering portion of the Design Costs for the initial, complete set of Plans and specifications shall be one hundred seventy-eight thousand and no/100 dollars ($178,000.00) and includes required design fees, survey, testing and contract administration. c. The additional Design Costs for any Revisions as hereinafter defined, shall be billed at the engineering hourly rates as specified in the City's fee schedule in effect when the work is performed. 3. Rockport agrees to pay the Design Costs as incurred by the City. If there is a public improvement project to install the Improvements, Rockport waives its right to appeal or contest the assessments' (the assessments to include the Design Costs), and the City awards a contract to install the Improvements, the Design Costs shall, at the City's discretion, either be (i) applied as a credit to Rockport on a dollar-for-dollar basis, to any special assessments levied against Owner's property as agreed to by Owner and City; or (ii) reimbursed to Rockport by check within thirty (30) days of the award of the contract for installation of the Improvements. 4. Contemporaneously with the execution of this Agreement, Rockport shall deposit with the City the sum of one hundred seventy-eight thousand dollars ($178,000.00)in cash(the "Deposit") as a deposit toward the Design Costs. Rockport acknowledges that no work will proceed by the City until such time as the Deposit has been received by the City. 5. The parties acknowledge and agree that, as development progresses, circumstances and events may necessitate revision of the Plans ("Revisions"). In the event the City, in its sole discretion, determines that Revisions are necessary: a. The City shall notify Rockport in writing of the Revisions,the circumstances that necessitate the Revisions, and the anticipated effect of the Revisions on the Design Costs ("Written Notice"). b. Rockport shall: i. Deliver to the City written acknowledgement of receipt of the City's Written Notice and acceptance thereof. Rockport retains its right to review and accept or reject the amount of the assessments once the bids are opened for the Improvements and the costs to the City are known. By executing this Agreement,Rockport shall in no way waive or pre-emptively waive its right to review any proposed assessments against Rockport's property or waive its right to contest any assessments, until such time Rockport executes a waiver of special assessments provided by the City, which the parties agree is a separate document from this Agreement. 2 ii. If the Written Notice states that the Revisions are anticipated to increase the Design Costs, Rockport shall deposit additional cash with the City to increase the Deposit to cover 100 percent of the estimated Design Costs. The City shall not be obligated to proceed with designing the Revisions until such payment is received. 6. The City shall apply the Deposit toward payment of the actual Design Costs as the Design Costs are incurred. Periodically, and upon request by Rockport, the City shall provide an accounting of the use of the Deposit, including receipts, invoices and identification of City employees and consultants, and their billable rate(s). 7. If prior to the completion of the Plans, the Deposit is used in full, Rockport agrees to make an additional deposit in the amount deemed necessary after consultation between Rockport (and/or its representatives) and the City Engineer. Upon confirmation, Rockport shall provide the additional deposit, if any, to the City within fifteen (15) business days of the receipt of notice to make an additional deposit. Rockport's failure to make a timely deposit of additional funds will result in the City stopping all work until it receives the additional deposit. 8. After the City completes the Plans, the City shall deliver to Rockport a written statement of the actual Design Costs and the application of the Deposit toward the Design Costs (the "Statement"). If the Deposit exceeds the Design Costs, the City shall refund the balance to Rockport upon delivery of the Statement. If the Design Costs exceed the Deposit, Rockport shall pay the shortfall to the City within thirty (30) days after receipt of the Statement. 9. Rockport represents and warrants to the City that Rockport has the right to provide the City with access to the Property in connection with designing the Improvements, and Rockport hereby authorizes the City to access the Property for such purpose. 10. Rockport acknowledges and agrees that (i) development of the Property is subject to approval by the City, including but not limited to the exercise of the City's authority over zoning, subdivision, platting and land use regulation; (ii) Rockport's obligations to pay the Design Costs to the City are not contingent upon approvals by the City; (iii)this Agreement or the performance thereof by one or both parties shall not affect the City's consideration of any plans to develop the Property; and (iv) there may be additional Design Costs to be paid by Rockport if the City requires revision of any plans to develop the Property. IN WITNESS WHEREOF,the parties have executed this Design Agreement for Rockport to be effective as of the date of approval by the City. 3 PROJECT 2O21'11A EXHIBIT Ui- "w ----'- -�-- rrr- Fj UNDEVELOPED Sihstl aflWlill 100%OF tOCAL STREET CCDT AND WIDENING Effil FOR DIDICATED TURN LANES AREA a DEP1114G COST FOR *A"' vv PROJECT 2021 -119 EXHIBIT A - � - - -I H 1 - L 1 1111111111Q 11 1 / \ 1_ j — — I J L - - L— — 150thStreet (CSAH42) L - - - - - - - - - - - -I - — — — gm, C- T - - - - -imitii m 1 J ra - - L I I s - - - - - 1 ° II - 1 I > 1 I o1 7- II C- - j - - _ LT_ I - - - - -I 11 11 C — — — — — — I AREAL 1 152nd Street Fit UNDEVELOPED i I I FISCHER PROPERTIES _ — — — — C Pif , f 1 r, ,,��I v>. L ►--I; ' . I I E - - - - 153rd Streets L ; _ ,, u, I _ - - - - I - - AREA A = =- H } ;� /r1 i I - 1 ti ti l 1 1 1 1 1 1 1 1 1 . I1 ".i I , ' .4. ''•-.'.7' 1 1 ) 1 _ I-r 1 —155th Street — w. LEGEND , urn CEO 100%OF LOCAL STREET COST AND WIDENING COST FOR DEDICATED TURN LANES i / II •�I� A A I — 3 ALLOCATED TO ABUTTING PROPERTIES A RED / " 2 ® ® U B ,,„_ ® 1 % 52Or 'FACE-TO FACE-4 LANE COLLECTOR ROADWAY EQUIVALENT COST AND WIDENING COST , C SIP - ® ® I I n - o / _ Al s a FOR DEDICATED TURN LANES ALLOCATED TO ABUTTING PROPERTIES. TH AD I 0 E ® i E ' AREA B o PARKWAY MEDIAN COST BY CITY v : ' rj • I •-� ' '- ORCHARD PLACE i I ;";) E—..111 32'FACE-TO-FACE-RESIDENTIAL ROADWAY EQUIVALENT COST WIDENING COST FOR — C b� Lu_u_p Mal ® �I 1\ `\ o zso s�o �� DEDICATED TURN LANES ALLOCATED TO ABUTTING PROPERTIES. — \ _m_m_� o OVERSIZING TO DIVIDED ROADWAY COST BY CITY — — �', �I I I 1 111 ® ® ® LE FEETL __ �— o �' IIIIII ® ® ® I 1 C 1 7 — // PILOT KNOB ROAD/155TH STREET SIGNAL SYSTEM: 100%DEVELOPMENT COST ® I I 1 r JOHNNYCAKE RIDGE ROAD/157TH STREET SNAL SYSTEM: 100%DEVELOENT COST __ 1 �� / 11 1 I \ \ 157TH STREET/COMMERCIAL ACCESS SIGNAL SYSTEM: 100%DEVELOPMENT COST r I I I I \\ I ��- I I I I 1111111111 F L — I _ 0. _ _L H ( oo P SANITARY SEWER OVERSIZING COST BY CITY(SIZE GREATER THAN 8") ��_ _— _ _ — — ti 1- -7 I I I I I I I I I 1 157th Street P 71 I JK Z —I 1— WATERMAIN OVERSIZING COST BY CITY(SIZE GREATER THAN 8") — — — / I TRUNK STORM SEWER COST BY CITY //// — —— — _ -- F-1) — — — L — - I I I I I I I I I/l���i 1-1 !- 1 1 1 1 T� - 1 1 1 • ••• ITEM: 4.L. ..... .... Apple COUNCIL MEETING DATE: December 22, 2020 Valley SECTION: Consent Agenda Description: Approve Mutual Aid Agreement with City of Saint Paul for Law Enforcement Assistance Staff Contact: Department/ Division: Nick Francis, Police Captain Police Department ACTION REQUESTED: Approve Mutual Aid Agreement with the City of Saint Paul for law enforcement assistance. SUMMARY: With the agreement in place, the City of Apple Valley will partner with other law enforcement agencies across Dakota County to provide two-way assistance with the Saint Paul Police Department. Law enforcement emergencies have become a regional problem requiring partnership among many agencies to successfully navigate. This agreement, which has been reviewed and approved by the City Attorney's office, will formalize partnerships to train, equip, and respond in a coordinated method. BACKGROUND: Civil unrest has been increasing in the Twin Cities Metropolitan Area. Over the past few years, departments have learned how important it is to have partnerships across many agencies to provide law enforcement services during prolonged periods of unrest. The Twin Cities Metropolitan Area was the epicenter of unrest in the spring of 2020. The Apple Valley Police Department assisted during this period by providing services to other agencies across Dakota County, Ramsey County, and Washington County. These partnerships have formalized to an agreement referred to the East Metro coalition. Here, the law enforcement agencies from these three counties are working to train, equip, and respond collectively to large scale incidents across our service area. This two-way agreement allows Apple Valley officers to work with our partners across Dakota County by offering services to the Saint Paul Police Department. Conversely, Saint Paul Police have offered their assistance should large-scale events take place in our jurisdiction. Aside from unrest, this agreement would allow us to be prepared to adequately address fire, flood, natural disaster, or any other emergency that may occur within our jurisdictions. BUDGET IMPACT: None. Agencies have been collectively working to equip and train together for a variety of emergency scenarios. There is language included in the agreement that would account for reimbursement should a natural or local disaster be declared. At the heart of this agreement is the understanding that any agency lending assistance to another would have adequate coverage in their home jurisdiction before offering up assistance to another jurisdiction. ATTACHMENTS: Agreement MUTUAL AID AGREEMENT THIS MUTUAL AID AGREEMENT ("Agreement") is made effective as of January 1, 2021,by and among the City of Saint Paul and the City of Apple Valley,political subdivisions of the State of Minnesota,pursuant to the provisions of Minnesota Statutes §471.59,the Joint Powers Act("Agreement"). WHEREAS, The Parties (Saint Paul &Apple Valley) desire to be prepared to adequately address fire, flood, natural disaster, civil disturbance, or any other Emergency that may occur within the jurisdictions of the Parties; and WHEREAS, In order to protect the public peace and safety, and to preserve the lives and property of people in each jurisdiction, the Parties (Saint Paul & Apple Valley) agree to furnish Assistance to one another in the event of said emergencies. NOW, THEREFORE, The Parties (Saint Paul & Apple Valley) hereby agree to furnish Assistance to each other upon the terms and conditions set forth in this Agreement. I. Purpose The general purpose of this Agreement is to enable the Parties (Saint Paul and Apple Valley) and their respective law enforcement personnel to come to the aid of each party to this Agreement as permitted in Minnesota Statutes §471.59 and Minnesota Statutes §12.331. This Agreement is limited to the named Parties. II. Definitions The capitalized terms in this Agreement shall have the following meanings: Assistance means the provision of law enforcement personnel, services, equipment, supplies and related resources. Emergency means any disaster including,but not limited to, a multi-alarm fire; casualty involving the damage, collapse or destruction of private or public infrastructure; accident or occurrence involving one or more modes of transportation including, but not limited to air, rail, vehicular or watercraft; civil disorder or disturbance; release of contaminates or pollutants, hazardous substances or hazardous waste that necessitates the evacuation of occupants from structures or some defined geographic area; any quarantine or limitation on the movement of persons due to disease or threat to health and safety of the general population; any threat to national security; "Disaster" and "Emergency" as defined in Minnesota Statutes §12.03; and "Emergency" and "Major disaster" as defined in 44 CFR Sections 206.2(a)(9) and(17). 1 Incident Commander means the ranking peace officer designated by the Requesting Party to be responsible for overseeing the management of Emergency Responders and for the planning, logistics and finances at the field level during an Emergency. Party means a governmental unit as defined by Minnesota Statues, §471.59, Subdivision 1. "Parties" shall collectively mean more than one Party. Providing Party means the entity that provides mutual aid Assistance to the Requesting Party. Providinji Official means the person designated by the Party who is responsible to determine whether and to what extent that Party should provide assistance to the Requesting Party. Requesting Party means the entity that requests mutual aid Assistance under this Agreement. Self-Deployment means deploying resources without a request for mutual aid Assistance from a Requesting Party. State means the State of Minnesota. III. Assistance A participating political subdivision may request Assistance(a"Requesting Party")from the other participating subdivision (a "Providing Party") to respond to an Emergency or as a participant in drills or exercises authorized under legislation or this Mutual Aid Agreement. A request for Emergency Assistance shall be made by a Requesting Party to a Providing Party by contacting the Providing Official or his/her designee. Requests may either be verbal or in writing. Any verbal requests will be followed by a written request made by the Requesting Party to the Providing Official or his/her designee as soon as practical or within such period of time as provided by law. Requests and responses to requests under this Agreement are limited to law enforcement personnel assistance services, equipment, supplies, and related resources. In the case of an Emergency for which a Requesting Party will seek reimbursement of costs from the Federal Emergency Management Agency (FEMA) or the State of Minnesota, the Requesting Party shall make the request for Assistance to each Providing Party and the Incident Commander shall monitor and oversee the documentation of the performance of Emergency work and the documentation of reasonable and reimbursable costs of a Providing Party in accordance with the FEMA Disaster Assistance Policy and will disburse the federal share of funds owed to a Providing Party. 2 In response to a request for Assistance under this Agreement, a Providing Party may authorize and direct personnel to go to the aid of a Requesting Party. The Providing Party shall provide personnel who possess the required qualifications along with the equipment and supplies of the Providing Party to the Requesting Party at the discretion of the Providing Party within the scope of the aid deemed necessary by the Requesting Party and the Incident Commander. IV. Limitations A Party's decision to provide Assistance in response to, or recovery from, an Emergency, or in authorized drills or exercise is subject to the following conditions: A.)Party may withhold resources to the extent necessary to provide reasonable protection and services within its own jurisdiction. B.) Party may recall Assistance at any time in the best interests of that Party. C.) Emergency response personnel of a Providing Party shall follow the policies and procedures of the Providing Party and will be under the Providing Party's command and control but will follow the operational direction of the Incident Commander and be subject to the incident management system of the Requesting Party. D.)Assets and equipment of a Providing Party shall remain under the control of the Providing Party but shall be under the operational control of the Incident Commander within the incident management system of the Requesting Party. V. Compensation The Requesting Party and any Providing Party will each be responsible for its own costs and compensation for any Assistance arising from any Emergency that may occur during the Term of the Agreement. Unless the Emergency is eligible for reimbursement by FEMA, a Providing Party shall be responsible for the costs and compensation of its personnel,equipment and supplies.The Providing Party shall make no demand to the Requesting Party for the reimbursement of the costs or expenses of the Providing Party for assistance rendered pursuant to the Mutual Aid Agreement. For an Emergency that is eligible for reimbursement of costs by FEMA, the labor force expenses of the Providing Party will be treated as contract labor, with regular time, overtime wages and certain benefits eligible for reimbursement. In the event the Emergency is eligible for reimbursement by FEMA, a Providing Party may charge a Requesting Party for Assistance rendered under the terms of this Mutual Aid Agreement by submitting to the Requesting Party an itemized bill for the actual cost of any Assistance provided. The charges for Assistance provided pursuant to this Agreement will be based upon the actual costs incurred by the Providing Party, including salaries or wages, overtime, materials, supplies and other necessary expenses, except that the Parties agree that the Federal Emergency 3 Management Agency equipment rates will be used as the basis for equipment charges whenever possible. If a local, State, or federal Emergency is declared, and applicable funds become available, a Providing Party may charge a Requesting Party for Assistance rendered under the terms of this Agreement. The Providing Parties will submit to the Requesting Party an itemized bill for the actual cost of any Assistance provided as described above. The Requesting Party is responsible to take all steps it deems necessary to seek reimbursement from the United States of America, the State of Minnesota or other sources, to the extent that such reimbursement is available, for expenses it incurs for services provided pursuant to this Agreement. Should funding become available,the Requesting Party may reimburse the Providing Party to the extent possible under the terms of this Agreement. Any claims for reimbursement by the Providing Party must be made to the Requesting Party within 90 days after the expense is sustained or incurred. No Party will be responsible for the reimbursement of Self-Deployment costs. VI. Workers' Compensation Each Party will be responsible for injuries or death of its own personnel. Each Party will maintain workers' compensation insurance or a program of self-insurance covering its own personnel while they are providing Assistance pursuant to this Agreement. Each Party waives the right to sue any other Party for any workers' compensation benefits paid to its own employee or volunteer or their dependents, even if the injuries were caused wholly or partially by the negligence of any other Party or its officers, employees, or volunteers. VII. Damage to Equipment Each Party shall be responsible for damages to or loss of its own equipment used to respond to an Emergency under this Agreement. Each Party waives the right to sue any other Party for any damages to or loss of its equipment, even if the damages or losses were caused wholly or partially by the negligence of any other Party or its officers, employees, or volunteers. VIII. Term of Agreement This Agreement shall be in full force and effect from January 1,2021 through December 31,2026, subject to Section XVI Withdrawal of Party/Termination of Agreement. IX. Liability and Indemnification For purposes of the Minnesota Municipal Tort Liability Act (Minnesota Statues, §466), the employees and officers of a Providing Party are deemed to be employees (as defined in Minnesota Statues, §466.01, Subdivision 6) of the Requesting Party. 4 The Requesting Party agrees to defend and indemnify the Providing Party against any claims brought or actions filed against the Providing Party or any officer, employee, or volunteer of the Providing Party for injury to, death of, or damage to the property of any third person or persons, arising from the performance and provision of Assistance in responding to a request for Assistance by the Requesting Party pursuant to this Agreement. Under no circumstances, however, shall a Party be required to pay on behalf of itself and the other Party, any amounts in excess of the limits on liability established in Minnesota Statutes Chapter 466 applicable to any one Party. The limits of liability for one or both of the Parties may not be added together to determine the maximum amount of liability for any Party. The intent of this subdivision is to impose on each Requesting Party a limited duty to defend and indemnify the Providing Party for claims arising within the Requesting Party's jurisdiction subject to the limits of liability under Minnesota Statutes §466. The purpose of creating this duty to defend and indemnify is to simplify the defense of claims by eliminating conflicts among defendants, and to permit liability claims against multiple defendants from a single occurrence to be defended by a single attorney. Neither Party to this Agreement or any officer of any Party shall be liable to the other Party or to any other person for failure of any Party to furnish Assistance to the other Party, or for recalling Assistance, both as described in this Agreement. Nothing in this Agreement is intended to prevent or hinder the pursuit of applicable State or federal benefits to personnel who respond or render Assistance pursuant to an Emergency request and sustain injury or death in the course of, and arising out of, their employment and response or Assistance under this Agreement. Providing Party shall not be responsible for any injuries, damages or losses arising from the acts or omissions of personnel of the Requesting Party and its officers, employees, agents and assigns. X. General Compliance Both Parties agree to comply with all applicable federal, State and local laws and regulations governing any services provided under this Agreement. XI. Accounting Standards and Retention of Records A.) Accounting — Both Parties agree to maintain the necessary source documentation and enforce sufficient internal controls as dictated by generally accepted accounting practices and as required by FEMA to properly account for expenses incurred under this Agreement. B.) Retention of Records - Both Parties will retain all records pertinent to expenditures incurred under this Agreement as required by the applicable records retention schedule. 5 XII. Data Practices Both Parties agree to comply with the Minnesota Government Data Practices Act and all other applicable State and federal laws relating to data privacy or confidentiality. Each Party must immediately report to other Party any requests from third parties for information relating to activities performed pursuant to this Agreement. Each Party agrees to promptly respond to inquiries from the other Party concerning data requests. Each Party agrees to hold the other Party, their officers and employees harmless from any claims resulting from unlawful disclosure or use of data protected under state and federal laws by the disclosing Party. XIII. Applicable Law The laws of the State of Minnesota shall govern all interpretations of this Agreement and any litigation which may arise under this Agreement. XIV. Non-Discrimination All Parties agree to comply with the provisions of all applicable federal and State statutes and regulations pertaining to civil rights and nondiscrimination including, without limitation, Minnesota Statutes §181.59 and §363A. XV. Withdrawal of Party/Termination of Agreement A.) Without Cause - Either Party may withdraw from this Agreement without cause upon thirty(30)days written notice to the designated recipients for the other Party. If withdrawal is without cause, the Party shall pay the withdrawing Party all reimbursements and payments to which it is entitled under this Agreement, to the date of withdrawal. Any withdrawing Party must also pay all obligations owed to any other Party under this Agreement, to the date of withdrawal. B.) For Cause - A Party may terminate this Agreement if another Party fails to perform in accordance with the provisions of this the Agreement in a proper and timely manner, or otherwise violates the terms of this Agreement. The non-defaulting Party shall have the right to terminate this Agreement, if the default has not been cured after ten (10) days written notice has been provided. C.) This Agreement shall terminate upon expiration of the Term or by mutual written agreement of both Parties in the form of a resolution by the Party's governing body. XVI. Severability Should a court of competent jurisdiction rule any portion, section or subsection of this Agreement invalid or nullified, that fact shall not affect or invalidate any other portion, section or subsection; and all remaining portions, sections or subsections shall remain in full force and effect. 6 FOR THE CITY OF SAINT PAUL Approved Todd Axtell, Chief of Police Approved Melvin Carter, Mayor Approved John McCarthy, Director of Financial Services Approved Judy Hanson, Assistant City Attorney Designee for purposes of receipt of Notice: Title: Deputy Chief of Police, Community Engagement Division Address: 367 Grove Street, Saint Paul Minnesota 55101 FOR THE CITY OF APPLE VALLEY Approved Jon Rechtzigel, Chief of Police Approved Mary Hamann-Roland, Mayor Approved Tom Lawell, City Administrator Approved Christine Cassellius, City Attorney Designee for purposes of receipt of Notice: Title: Captain Nick Francis Address: 7100 147th Street West. Apple Valley, Minnesota 55124 7 • ITEM: 4.M. ..... :�. Appleil COUNCIL MEETING DATE: December 22, 2020 Valley SECTION: Consent Agenda Description: Approve Change Order No. 1 to Agreement with McNamara Contracting, Inc., for Project 2020- 105, 2020 Street Improvements Staff Contact: Department/ Division: Brandon Anderson, City Engineer Public Works Department ACTION REQUESTED: Approve Change Order No. 1 to the agreement with McNamara Contracting, Inc., for Project 2020-105, 2020 Street Improvements, by adding the amount of$95,003.79. SUMMARY: Attached for consideration is Change Order No. 1 that addresses the Owner requested changes to the construction documents. A brief description of the change order is as follows: This change order will add additional scope changes and quantities to the project. • Mill & Overlay: Additional correction of bituminous and street needed to overlay and additional curb stop repairs. • Evermoor Parkway Valley Gutter: additional material needed to complete the installation of the valley gutter. • Micro Surfacing Area Street Repairs: Due to poorer than expected conditions of the existing road, additional surface repairs were needed. • Cemetery Trail: Due to unforeseen conditions in the field, the trail needed to be re- designed. • Utility Patching Repairs: There was a higher amount of utility patching repairs required than originally expected. • CO. RD 46 Trail Overlay: additional costs associated with installation of pedestrian ramps to meet grades. The total is $95,003.79. The cost associated with this change reflects fair market value for the work and materials. BACKGROUND: O n May 14, 2020, the City Council awarded a construction contract to McNamara Contracting, Inc., in the amount of$728,441.60 for Project 2020-105, 2020 Street Improvements. Resolution 2020-57. BUDGET IMPACT: The overall project budget established at project authorization has construction contingency costs to account for the additional improvements. The overall project is anticipated to be completed under the contract amount. Estimated Project Costs: Budgeted Costs Awarded Costs Construction Cost $ 750,000.00 $ 728,441.60 Construction Contingency 129,935.00 56,489.61 Engineering, Contract Admin, Inspection, 191,565.00 191,565.00 Testing, Surveying Change Order No. 1 95,003.79 Total Estimated Cost $ 1,071,500.00 $ 1,071,500.00 Estimated Project Funding: Road Improvement Fund $ 809,000.00 $ 809,000.00 MSA Maintenance Fund 30,000.00 30,000.00 Water Utility Fund 50,000.00 50,000.00 Storm Utility Fund 70,000.00 70,000.00 Cemetery Fund 45,000.00 45,000.00 Dakota County (Trail Surfacing JPA) 67,500.00 67,500.00 Total Estimated Funding $ 1,071,500.00 $ 1,071,500.00 ATTACHMENTS: Change Order Document(s) •o• .•,S.S Owner:City of Apple Valley,7100 W. 147th St.,Apple Valley,MN 55124 Date 12/8/2020 ii� Contractor:McNamara Contracting,Inc., 16700 Chippendale Ave,Rosemount,MN 55068 Apple ppValleyaBond No: Bond Company: The Guarantee Company of North America 16190665 CHANGE ORDER NO.1 2020 Street Improvements CITY PROJECT NO.2020-105 The following items are deemed to be necessary to complete the project according to the intended design. In accordance with the terms of this Contract,the Contractor is hereby authorized and instructed to perform the work as altered by the following provisions. Change Order No. 1 provides compensation to the Contractor for design changes from the Bid Plans on the 2020-105 project.. Contract Unit Total No. 1 Item Unit Quantity Price Amount CHANGE ORDER NO.1 1 PART#1 MILL AND OVERLAY LS I $62,091.43 $62,091.43 2 PART#2 EVERMOOR PARKWAY VALLEY GUTTER TN 17.00 $56.00 $952.00 3 PART#4 MICRO SURFACING AREA STREET REPAIRS LS 1 $22,846.41 $22,846.41 4 PART#5 CEMETERY TRAIL LS 1 $640.70 S640.70 5 PART#6 UTILITY PATCHING REPAIRS LS 1 $8,198.45 $8,198.45 6 PART#7 CO.RD.46 TRAIL OVERLAY LS 1 $274.80 $274.80 TOTAL CHANGE ORDER NO.1 $95,003.79 2020-105 Change Order No 1 Original Contract Amount $728,441.60 Previous Change Orders $0.00 This Change Order $95,003.79 Revised Contract Amount (including this change order) $823,445.39 CHANGE IN CONTRACT TIMES Original Contract Times: Substantial Completion (days or date): 9/4/2020 Ready for final Payment(days or date): 11/25/2020 Increase of this Change Order: Substantial Completion (days or date): Ready for final Payment(days or date): Contract Time with all approved Change Orders: Substantial Completion (days or date): Ready for final Payment(days or date): Approved by Contractor: Approved by Owner: McNamara Contracting, Inc. CITY OF APPLE VALLEY � /e / �1; �Gf1 )?(LV Mary Hamann-Roland,Mayor /111 —0 Date Date Approved By Public Works CITY OF APPLE VALLEY Attest:Pamela J. Gackstetter, City Clerk Date Brandon Anderson, City Engineer 12-14-20 Date cc: Contractor Bonding Company 2020-105 Change Order No 1 Extras 1-3 covers additional correction of bituminous in Garden View Ct.No.4-11 covers the additional correction to street needed prior to overlay and increased number of inoperable curb stops.No 12 covers additional Class 5 needed for valley gutter on Everrnoor Pkwy.No 13-15 cover additional costs due to the poor condition of Everrnoor Pkwy bituminous.No 16-17 covers additional costs to design changes in the Cemetery trail.No 18-23 covers additional costs of an increase in road patching due to watermain breaks.No 24 covers additional costs of pedestrian ramps on Co.Rd.42. Contract Unit Total No. Item No. Item Unit Quantity Price Amount CHANGE ORDER NO.1 1 Extra PART 41 MILL AND OVERLAY-SEARCIIING FOR CURB STOPS LS 1 S4,553.83 $4,553.83 2 Extra PART#1 MILLAND OVERLAY-GARDEN VIEW CT BITUMINOUS TN 75 540.00 $3,000.00 3 Extra PART#1MILL AND OVERLAY-GARDEN VIEW CT BITUMINOUS TN 137.47 $100.00 $13,747.00 4 2 PART#1 COMMON EXCAVATION CY 258 S30.00 S7,740.00 5 7 PART#1REMOVE BITUMINOUS PAVEMENT SY 32 SI1.00 $352.00 6 12 PART#I CONCRETE CURB AND GUTTER.DESIGN D412 LF 19.8 521.00 S415.80 7 13 PART#1 7"CONCRETE VALLEY GUTTER SY 31.1 $100.00 $3,110.00 8 20 PART 41 TYPE SPWEA330C WEAR 1"THICK OVERLAY TN 40 540.00 $1,600.00 9 21 PART#1 TYPE SPWEA330C WEAR 2"THICK TN 22.62 $100.00 $2,262.00 10 22 PART#1 TYPE SPWEA330C WEAR 2"THICK TN 158.96 $100.00 $15,896.00 I 1 23 PART#1 TYPE SPWEA330B WEAR-PATCIING TN 30.33 S60.00 $1,819.80 12 27 PART41 FURNISH AND INSTALL VALVE BOX EA 3 $1,400.00 S4,200.00 13 28 PART#1 CURB STOP REPAIR EA 7 $485.00 $3,395.00 14 48 PART#2 AGGREGATE BASE CLASS 5 TN 17.00 $56.00 $952.00 15 Extra PART#4 MICRO SURFACE REPAIRS-RISER RING MH AT DULUTH CIRCLE LS 1 S500.00 $500.00 16 74 PART#4 MICRO SURFACE REPAIRS-15.11 TONS UTILITY PATCHING TN 15.11 $131.00 $1,979.41 17 Extra PART#4 MICRO SURFACE REPAIRS-EVERMOOR PKWY MILL AND OVERLAY LS 1 S20,367.00 $20,367.00 18 Extra PART#5 CEMETERY TRAIL-CHANGED PLAN AFTER GPS MODEL BUILT LS 1 $625.00 $625.00 19 98 PART#5 SILT FENCE LF 10.00 $1.57 $15.70 20 100 PART 46 REMOVE CURB AND GUTTER LF 10 S I3.25 $132.50 21 103 PART#6 REMOVE BITUMINOUS PAVEMENT SY 91.75 $29.00 $2,660.75 22 104 PART#6 SAW BITUMINOUS PAVEMENT LF 314.5 $3.60 $1,132.20 23 105 PART#6 COMMON EXCAVATION CY 14.5 $51.00 S739.50 24 106 PART#6 SUBGRADE PREPERATION SY 136.3 S25.00 S3,407.50 25 108 PART#6 BITUMINOUS MATERIAL FOR TACK COAT GL 42 $3.00 S 126.00 26 121 PART#7 AGGREGATE BASE CLASS 5 TN 9.16 $30.00 S274.80 TOTAL CHANGE ORDER NO.1 $95,003.79 • ITEM: 4.N. ..... :�. Apple ii COUNCIL MEETING DATE: December 22, 2020 Valley SECTION: Consent Agenda Description: Approve Change Order No. 2 to Agreement with McNamara Contracting, Inc., for Project 2019- 108, County Road 42 and Johnny Cake Ridge Road Intersection Improvements Staff Contact: Department/ Division: Brandon Anderson, City Engineer Public Works Department ACTION REQUESTED: Approve Change Order No. 2 to the agreement with McNamara Contracting, Inc., for Project 2019-108, County Road 42 Johnny Cake Ridge Road Intersection Improvements, by adding the amount of$298,850.66. SUMMARY: Attached for consideration is Change Order No. 2 that addresses requested changes to the construction documents. A brief description of the change order is as follows: This change order will add additional scope changes and quantities to the project, including additional quantities for bituminous pavement, concrete medians, pedestrian ramps, driveway aprons, and restoration of boulevards. The additional restoration included owner (Menards) directed changes to the project scope. The change order total is $298,850.66. The cost associated with this change reflects fair market value for the work and materials. BACKGROUND: On October 10, 2019, City Council adopted resolution 2019-118, Final Plat and Development Agreement approval Menards at Hanson Concrete, which included Waiver of Objection to Special Assessments. On February 13, 2020, City Council adopted Resolution 2020-18, approving plans and specifications and directing receipt of sealed bids for Project 2019-108, County Road 42 and Johnny Cake Ridge Road Intersection Improvements. On March 12, 2020, City Council approved purchase of traffic signal system Materials and Electrical Equipment for Project 2019-108, County Road 42 and Johnny Cake Ridge Road Intersection Improvements. On March 12, 2020, City Council approved purchase of traffic signal controller cabinet and controller unit for Project 2019-108, County Road 42 and Johnny Cake Ridge Road Intersection Improvements. On March 26, 2020, City Council adopted resolution 2020-39 awarding agreement for Project 2019-108, County Road 42 and Johnny Cake Ridge Road Intersection Improvements, to McNamara Contracting, Inc. On September 24, 2020 City Council approved Change Order No. 1 to Agreement with McNamara Contracting, Inc., for Project 2019-108, County Road 42 and Johnny Cake Ridge Road Improvements in the amount of$41,616.21. BUDGET IMPACT: Project costs associated with this change order work will be paid by Menard, Inc. The Project costs and funding sources are summarized as follows: Estimated Project Costs: Estimated Awarded Costs Construction Cost $ 2,827,134.00 $2,138,901.52 Construction Contingency 282,713.40 630,479.01 Engineering, Contract Admin, 777,461.60 777,461.60 Inspection, Testing, Survey Change Order No 1 41,616.21 Change Order No 2 298,850.66 Total Estimated Cost $ 3,887,309.00 $ 3,887,309.00 Estimated Project Funding: Developer (Menard's) $ 3,848,910.75 $ 3,861,578.50 City Cost (Municipal State Aid 38,398.25 25,730.50 Funds) Total Estimated Funding $ 3,887,309.00 $ 3,887,309.00 ATTACHMENTS: Change Order Document(s) •�••• Owner:City of Apple Valley,7100 W.147th St.,Apple Valley,MN 55124 Date November 24,2020 S.. Contractor: J McNamara Contracting,Inc.,16700 Chippendale Ave,Rosemount,MN 55068 Appleil lley1 Bond No: Bond Company: The Guarantee Company of North America 16179787 CHANGE ORDER NO.2 County Road 42 and Johnny Cake Ridge Road Intersection Improvements CITY PROJECT NO.2019-108 The following items are deemed to be necessary to complete the project according to the intended design. In accordance with the terms of this Contract, the Contractor is hereby authorized and instructed to perform the work as altered by the following provisions. Description of Work This change order will add additional scope and quantities to the project.Item 15 accounts for additional pavement removal on County Road 42,Items 26 TypeSP 12.5 Nonwearing Coruse Misture(3,F),27 Type SP 12.5 Wearing Course Mixture(3;C),28 Type SP 12.5 Nonwearing Course Mixture (3;C),89 Type SP 12.5 Nonwearing Course Mixture(3;C),107 Type SP 12.5 Weating Course Mix(3;C)and 108 Type SP 12.5 Nonwearing Course Mixture(3;C)add quantity for bituminous pavement along CR 42. Item 62,Loam Topsoil,has been revised to reflect a change in scope that encompassed a larger area of restoration than indicated on the plans as well as revising turf restoration to sodding.Item 91,5"Concrete Walk,Adds all necessary material and labor for the median along CR 42.Iem 102 Common Excavation(P),108 Aggregate Base(CV)Class 5 add all necessary materials and labor to complete the right turn lane on CR 42 into the Mcnards Site.Item 120 Ductile Iron Fittings covers all costs for labor and materials work to cover extra water main fittings needed to work around private utilities.Item 157,Sod Type Lawn,covers all necessary costs to provide sod to all business boulevards and public ROW along Johnny Cake Ridge Road that was sod prior to the start of this project.Item 158,Low Spot Bituminous Correction,adds all material and labor to regrade a section of Johnny Cake Ridge Road that was ponding after wear paving. Contract Unit Total No. Item Unit Quantity Price Amount CHANGE ORDER NO.2 15 REMOVE BITMINOUS PAVEMENT SQ YD $759.00 $3.00 $2,277.00 26 TYPE SP 12.5 NONWEARING COURSE MIXTURE(3;F) TON 104.31 $65.00 $6,780.15 27 TYPE SP 12.5 WEARING COURSE MDCTURE(3;C) TON 74.52 $200.00 $14,904.00 28 TYPE SP 12.5 NONWEARING COURSE MIXTURE(3;C) TON 48.31 $200.00 $9,662.00 46 CONCRETE CURB&GUTTER DESIGN B618 LIN FT 371 S14.00 $5,194.00 62 LOAM TOPSOIL BORROW CU YD 2928 $50.00 $146,400.00 89 TYPE SP 12.5 NONWEARING COURSE MIXTURE(3;C) TON 44.11 $115.00 $5,072.65 91 5"CONCRETE WALK SQ FT 1725 $6.00 $10,350.00 102 COMMON EXCAVATION(P) CU YD 1069 S30.00 $32,070.00 106 AGGREGATE BASE(CV)CLASS 5 TON 206 $19.00 $3,914.00 107 TYPE SP 12.5 WEARING COURSE MIX(3;C) TON 30.25 $85.00 $2,571.25 108 TYPE SP 12.5 NONWEARING COURSE MIXTURE(3;C) TON 113.72 $85.00 $9,666.20 111 ADJUST FRAME&RING CASTING EACH 3 $400.00 $1,200.00 120 DUCTILE IRON FITTINGS POUND 1141 $14.00 $15,974.00 157 SOD TYPE LAWN SY 4358 $6.05 $26,365.90 158 MILL PATCH EXTRA 13 EA 1 $3,400.00 $3,400.00 159 RIP RAP WORK ORDER EA 1 S3,049.51 $3,049.51 TOTAL CHANGE ORDER NO.2 $298,850.66 2019-108 Change Order No 2.xls Original Contract Amount $2,138,901.52 Previous Change Orders $41,616.21 This Change Order $298,850.66 Revised Contract Amount(including this change order) $2,479,368.39 CHANGE IN CONTRACT TIMES Original Contract Times: Substantial Completion (days or date): 8/31/2020 Ready for final Payment(days or date): 9/30/2020 Increase of this Change Order: Substantial Completion (days or date): 10/31/2020 Ready for final Payment (days or date): 1/1/2021 Contract Time with all approved Change Orders: Substantial Completion (days or date): 10/31/2020 Ready for final Payment(days or date): 1/1/2021 Approved by Contractor: Approved by Owner: McNamara Contracting,Inc. CITY OF APPLE VALLEY dikjA4/( Mary Hamann-Roland,Mayor h-11I4.0 Date Date Approved By Public Works CITY OF APPLE VALLEY Attest:Pamela J.Gackstetter,City Clerk Date Brandon Anderson, City Engineer 12-14-20 Date cc: Contractor Bonding Company 2019-108 Change Order No 2.xls • ITEM: 4.0. ..... :�. Appleil COUNCIL MEETING DATE: December 22, 2020 Valley SECTION: Consent Agenda Description: Approve Change Order No. 1 to Agreement with Hydro-Vac, Inc., for Project 2020-154, 2020 Sump Catch Basin Cleaning, and Approve Acceptance and Final Payment Staff Contact: Department/ Division: Brian Skok, Utilities Superintendent Utilities Division ACTION REQUESTED: Approve Change Order No. 1 to the agreement with Hydro-Vac, Inc., for a deduction of$69.98 for Project 2020-1154, 2020 Sump Catch Basin Cleaning, and approve acceptance and final payment in the amount of$6,434.66. SUMMARY: Hydro-Vac, Inc., has removed the sediment from 661 sump catch basins on City streets. The Change Order approval is due to the fact that one (1) less sump catch basin was cleaned than what the original contract was for. Sediment removal from sump catch basins is a requirement of the NPDES (National Pollution Discharge Elimination System) Permit. BACKGROUND: On October 8, 2020, the City Council approved an agreement with Hydro-Vac, Inc. for sediment removal from approximately 662 sump catch basins on City streets. A unit price of $69.98 per structure was quoted for the project. Hydro-Vac, Inc. cleaned 661 sump catch basins for a total cost of$46,256.78. BUDGET IMPACT: Funding for this project is included in the Public Works Utilities Division operating budget, Storm Water 5505-6249. Project Cost 2020-154 5505.6249 Original Contract Amount (662 Sump C.B.) $46,326.76 Change Order No. 1 (1 less CB cleaned) $ 69.98 New Contract Amount $46,256.78 Pay Requests 1 and 2 $39,822.12 Final Invoice Amount Plus Retainage $ 6,434.66 Final Project Cost $46,256.78 ATTACHMENTS: Change Order Document(s) Final Pay Documents - �j�•j Owner:Cit,ofA.jde Valles,7100 W.147th St. Arab:Valley,MN 55124 Date December 11,2520 City Of Apple Contractor:H•.dro-Vac Valley CHANGE ORDER NO.1 Project 2020-154,2020 Sump Catch Basin Cleaning-Residential The following items are deemed to be necessary to complete the project according to the intended design. In accordance with the terms of this Contract,the Contractor is hereby authorized and instructed to perform the work as altered by the following provisions. Description of Work Deduct one sump catch basin from contract estimated quantity. Contract Est. Unit Quantity Unit Total Item Quentin Price To Date Price Amount Due 1 Sump Catch Basin EA 662 $ 69.98 661 $69.98 -S69.98 Cleaning TOTAL CHANGE ORDER NO.1 -$69.98 Approved by Contractor: Approved by Owner: HYDRO-VAC,INC. CITY OF APPLE VALLEY C.-- .-- .'..--.`--r`...--12...)i'D-1 y-.5C4----- Mary Hamann-Roland,Mayor / ^ J't-i-oAC3aL1 Date Dale Approved by Public Works / Attest:Pamela 7.Crackslette,.City Clerk CITY OF APPLE V. LF Date Brian Skok, ublic Works S perimendent-Utilities .10-4 20z' Date c: Contractor Project File 2020-154 nr rr 202(,)54 CO) PAYMENT VOUCHER 3& FINAL 2020 Sump Catch Basin Cleaning-Residential Project 2020-154 For Period Ending: November 25,2020 OWNER: CONTRACTOR: City of Apple Valley Hydro-Vac, Inc. 7100 147th Street West 3181 225th St W Apple Valley, MN 55124 Farmington,MN 55024 Amount of Contract: $46,326.76 Change Order 1 -$69.98 Total Amount $46,256.78 Contract Value Less Amount of Work 5 Less Net Account Per Agreement Certified Percent Previous Amount Number May 4,2020 To Date Retained Payments Due Utilities Division 5505.6249 $46,326.76 $46,256.78 $0.00 $39,822.12 $6,434.66 Subtotal $46,326.76 $46,256.78 $0.00 $39,822.12 $6,434.66 Total $46,326.76 $46,256.78 $6,434.66 Date: I ' . `i J iC Z 1 7s -' /1----Public Works Superintendent- Utilities Date: 12-14-20 Public17/1A5 orks Director HYDRO-VAC, INC }- - Invoice 3181 225th Street West Farmington, MN 55024 Date Invoice # Ph# 952-469-5434 NYcz,, _ 11/25/2020 14636 Bill To CITY OF APPLE VALLEY ATTN:BRIAN SKOK 7100 147TH STREET W APPLE VALLEY,MN 55124 ..u.pmmmmnr. 2020 Residential Sumps PO Number Terms Due Unit# Contact Job# 50971 NET 30 12/25/2020 14&7&8 Kent Z. 2020-154 Quantity Description Rate Amount 32 HydroNac Truck-Vacing out sumps 69.98 2,239.36 30 Hydro/Jetting Truck-Vacing out sumps 69.98 2,099.40 1 remaining water backed up to sump from FES. Thank you for your business! Credit Cards and Bank Transfers Now Available for Payment. Total $4,338.76 Hydro-Excavation - Sewer Jetting and Televising Certified Disadvantaged Business Enterprise a a ;&4'0. Owner: City of Apple Valley,7100 W.147th St.,Apple Valley,MN 55124 Date: December 11,2020 } �. ,o 11/25/2020 For Period: Request No: 3&Final Apple.,�� Contractor: Hydro-Vac,Inc. Valley CONTRACTOR'S REQUEST FOR PAYMENT 2020 Sump Catch Basin Cleaning-Residential Project File No.2020-154 SUMMARY 1 Original Contract Amount $ $46,326.76 2 Change Order-Addition $ 0.00 3 Change Order-Deduction $ 69.98 4 Revised Contract Amount $ $46,256.78 5 Value Completed to Date $ $46,256.78 6 Material on Hand $ $0.00 7 Amount Earned $ $46,256.78 8 Less Retainage 0% $ $0.00 9 Subtotal $ $46,256.78 10 Less Amount Paid Previously $ $39,822.12 11 Liquidated damages- $ $0.00 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 3&Final $ $6.434.66 Approved by Contractor: Approved by Owner: Hydro- ,Inc. CITY OF APPLE VALLEY c.:St-c-128<"--;1,1" „,..,,Z.s,,,y‘.. Brian Skok,Utilities Superintendet Date Specified Contract Completion Date: November 30,2020 Mary Hamann-Roland,Mayor Date Attest:Pamela J.Gackstetter,City Clerk Date Request for Payment 3 and Final r • i* Owner: it Cite of Apple Valley,7100 W.147th St,Apple Valley,MN 55124 December 11,2020 r City of Apple Hydro Vac,Inc. Valley CONTRACTOR REQUEST FOR PAYMENT SUPPLEMENTAL INFO 2020 Sump Catch Basin Cleaning-Residential Contract Est. Contract Unit Previous Current Quantity Total Item Quantity Price Quantity Quantity To Date Amount Due 1 Sump Catch Basin Cleaning EA 662 $ 69.98 599 62 66 I $46,256.78 TOTAL DUE $46,256.78 PROJECT PAYMENT STATUS OWNER CITY OF APPLE VALLEY Project File No.2020-154 2020 Sump Catch Basin Cleaning-Residential CHANGE ORDERS No. Date Description Amount 1 12/11/2020 Deduction -$69.98 Total Change Orders ($69_98) PAYMENT SUMMARY No. From To Payment Retainage Completed 3&Final 10/30/2020 11/25/2020 I $6,434.66 + $0.00 I $46,256.78 Material on Hand $0.00 Total Payment to Date $46,256.78 Original Contract $46,326.76 Retainage Pay No. 3&Final 0.00 Change Orders -$69.98 Total Amount Earned $46,256.78 Revised Contract $46,256.78 • ITEM: 4.P. ..... :�. Appleil COUNCIL MEETING DATE: December 22, 2020 Valley SECTION: Consent Agenda Description: Approve Acceptance and Final Payment on Agreement with Advanced Systems Integration, LLC, for AFRCC Control Room Upgrades Staff Contact: Department/ Division: Charles Grawe,Assistant City Administrator Administration/ Information Technologies ACTION REQUESTED: Approve acceptance and final payment on agreement with Advanced Systems Integration, LLC, for the AFRCC Control Room Upgrades in the amount of$51,713.94. SUMMARY: This project involves the removal, installation and configuration of audio/visual equipment in the council chamber control rooms for each member of the Apple Valley, Farmington & Rosemount Cable Commission. The original cost of the project was $51,713.94. There were no change orders. The final total cost is $51,713.94. BACKGROUND: The main portion of this project is the replacement of the video switcher in each member's control room. This piece of equipment allows staff to switch between video sources, add graphics and embed audio for meeting coverage and other city related videos. While the current unit is operating with only minor issues, it is a computer that is over 6 years old running Windows 7, an OS that is no longer supported by Microsoft. After much consideration staff recommended staying with the current manufacturer as there is substantial savings from a trade-in program and continuing to use the current underlying switcher panel with the new system. Staff recommends the City Council approve acceptance and final payment on agreement with Advanced Systems Integration, LLC, for the AFRCC Control Room Upgrades in the amount of$51,713.94. BUDGET IMPACT: The $51,713.94 would come from PEG funds from the AFRCC capital budget. ATTACHMENTS: Final Pay Documents Final Pay Documents Ode aIPtlC ONO City of Apple Valley CITY OF APPLE VALLEY APPLICATION FOR PAYMENT 12/3/2020 DATE: FOR PERIOD: PROJECT: City of Apple Valley, Rosemount& Farmington FROM: 8/17/20 TO: 12/3/2020 CONTRACTOR: Arivanc:ed Systems Integration. LLC REQUEST FOR PAYMENT NO. ADDRESS: 8415 220th Street West Lakeville MN 55044 SUMMARY: 1. Original Contract Amount $ .61,.713 2. Change Order-ADDITION • $ 3. Change Order- DEDUCTION $ 4. Revised Contract Amount $ 5. Total Completed and Stored to Date r 6. Less Retainage % $ 7. Total Earned Less Retainage $ S. Less Amount Paid Previously $ 0 9. AMOUNT DUE THIS CURRENT REQUEST $ 5/)/3 14 The undersigned Contractor certifies that to the best of his knowledge, information and belief, the work covered by this application for payment has been completed in accordance with the contract documents, that all amounts have been paid by him for work for which previous payments were received from the City and that current payment shown herein is now due_ Contractor: Advanced Systems Integration.LLC By: 71w 9, �_. rL Recommended for Payment By: ATTACH ITEMIZED INVOICE Title: Date: Invoice 1718 ADVANCED SYSTEMS INTEGRATION BILL TO SHIP TO City of Apple Valley City of Apple Valley 7100 147th Street West 7100 147th Street West DATE PLEASE PAY DUE DATE Apple Valley, MN 55124-9016 Apple Valley, MN 55124-9016 12/03/2020 $51,713.94 12/03/2020 USA USA ACTIVITY QTY RATE AMOUNT Broadcast Pix BPS-FX6 3 12,995.00 38,985.00 Production Switcher- FX 6 system with 6 HD/SD SDI (1 input can be analog, 2 inputs can be HDMI) + 2 Network Inputs Broadcast Pix 968 3 -5,278.00 -15,834.00 Mica Trade-In Credit Broadcast Pix 241 3 193.41 580.23 26" Sliding Rack Rails for Server Broadcast Pix 655 3 495.00 1,485.00 Control Panel 1000 Extended Warranty Broadcast Pix 786 3 791.70 2,375.10 Purchased with the system, enhanced 1st year warranty provides full hardware &software support for 12 months + 1 month installation, advanced spares replacement, telephone support, system upgrades and 13 month BPNet license Broadcast Pix 787 3 1,531.20 4,593.60 Additional Years Support; provides full hardware & software support for 12 months + 1 month installation, advanced spares replacement, telephone support, system upgrades and 13 month BPNet License LG Electronics 34UB88-P 3 602.82 1,808.46 34" LG MONITOR, 3440X1440, IPS, TAA, HDMI DP USB3.0, THUNDERBOLT, HEIGHT TILT, FREESYNC SPLITSCREEN OSC SRG (OVER 99%), SPK, VESA100, EPA 7.1 EPEAT GOLD Startech MDP2DPMM6 3 9.06 27.18 6 ft Mini DisplayPort to DisplayPort 1.2 Adapter Cable M/M - DisplayPort 4k Startech MDP2DPMM10 3 11.79 35.37 MINI DISPLAYPORT TO DISPLAYPORT ADAPTER Blackmagic Design BMD-HDL-AUDMON1 RU12G 3 1,249.68 3,749.04 Blackmagic Audio Monitor 12G Blackmagic Design BMD-HYPERD/STM 6 726.80 4,360.80 HyperDeck Studio Mini Please remit payment to:Advanced Systems Integration,8415 220th Street West,Lakeville MN 55044. Invoices are to be received by the due date to avoid 1.5%late fee.Thank you for your business. ACTIVITY QTY RATE AMOUNT SanDisk SDSDXXY-256G-ANCIN 12 77.77 933.24 256GB Extreme PRO UHS-I SDXC Memory Card Blackmagic Design BMD-CONVNTRM/YA/RSH 3 88.89 266.67 Teranex Mini - Rack Shelf BirdDog BDMINIHDMI 3 495.00 1,485.00 Bird Dog Mini HDMI to NDI Encoder/Decoder- Includes Comms Lite ASI Labor 3 2,098.75 6,296.25 Installation Labor SUBTOTAL 51,146.94 SHIPPING 567.00 TOTAL 51,713.94 TOTAL DUE $51 ,713.94 THANK YOU. Please remit payment to:Advanced Systems Integration,8415 220th Street West,Lakeville MN 55044. Invoices are to be received by the due date to avoid 1.5%late fee.Thank you for your business. • ITEM: 4.Q. ..... .�. Appleil COUNCIL MEETING DATE: December 22, 2020 Valley SECTION: Consent Agenda Description: Approve Acceptance and Final Payment on Agreement with Recreation by Lemmie Jones, LLC, for Project 2019-158,Apple Valley Family Aquatic Center Wet Play Area Improvements - I nstallation Staff Contact: Department/ Division: Mike Endres,Acting Director Parks and Recreation Department ACTION REQUESTED: Motion to accept Project 2019-158, Apple Valley Family Aquatic Center Wet Play Area Improvements - Installation, as complete, and authorizing final payment on the agreement with Recreation by Lemmie Jones, LLC, in the amount of$6,070.25. SUMMARY: Recreation by Lemmie Jones, LLC, has completed installation work for the Aquatic Center's sprayground as stated in the wet play area improvements agreement. All final paperwork has been submitted to the City Clerk's office. Staff has found the work satisfactory and recommends authorization of final payment to Recreation by Lemmie Jones, LLC, in the amount of$6,070.25 to complete this agreement. BACKGROUND: N/A BUDGET IMPACT: $6,070.25 Funds were allocated within the 2019 budget and carried over into 2020 for this project. ATTACHMENTS: Final Pay Documents CITY OF APPLE VALLEY, MINNESOTA APPLICATION FOR PAYMENT DATE: / ! 00, FOR PERIOD: PROJECT: —019 / / Y FROM: r 2 ZO(' TO: 0(72.0 CONTRACTOR: F—.�Gc ](t) REQUEST FOR PAYMENT NO. , IM' L_ ADDRESS: -0332, (24.614-6f tp,43 SUMMARY: 1. Original Contract Amount $ l� ir4057 00 2. Change Order- ADDITION $ 000 ' 3. Change Order- DEDUCTION $ �� IDO 4. Revised Contract Amount $ 12 2j r 5. Total Completed and Stored to Date $ - !7j 3f • 7S 6. Less Retainage % $ 7. Total Earned Less Retainage $ 8. Less Amount Paid Previously y� $ 9. AMOUNT DUE THIS CURRENT REQUEST 'i20� -- $ / 0/�+z5- The undersigned Contractor certifies that to the best of his knowledge, information and belief, the work covered by this application for payment has been completed in accordance with the contract documents, that all amounts have been paid by him for work for which previous payments were received from the City and that current payment shown herein is now due. Contractor: rr..GZ,�, 6-ki .J 2/e—rE J r L LC By: Recommen d for Payment By: ATTACH ITEMIZED INVOICE aTitle: d iCf .P/'�� Date: j` —/Y oa U Recreation by Lemmie Jones, LLC 2332 Sierra Lane DEr ' Carthage, MO 64836 US Nib, 'a w . 1-417-793-1613 3V' LEMwIIE .10NES L 'Lr lemmie@recreationbylemmiejones.com www.recreationbylemmiejones.com INVOICE BILL TO INVOICE# RLJ2020-005 City of Apple Valley DATE 07/31/2020 7100 147th Street W DUE DATE 08/31/2020 Apple Valley, MN 55124 USA TERMS Due on receipt DATE ACTIVITY DESCRIPTION QTY RATE AMOUNT Sales Payment 3 of 3. Final Invoice. 1 6,070.25 6,070.25 5% Upon Completion of Installation. [$121,405.00 * 5% = $ 6,070.25] Wet Play Area - Installation and Utilities Connections. Please remit payment to the address above. BALANCE DUE $6,070.25 • ITEM: 4.R. �::: COUNCIL MEETING DATE: December22, 2020 AppValley SECTION: Consent Agenda Description: Approve Acceptance and Final Payment on Agreement with Killmer Electric Co., Inc., for Project 2020- 101, 2020 Street& Utility Improvements Staff Contact: Department/Division: Brandon Anderson, City Engineer Public Works Department ACTION REQUESTED: Approve acceptance and final payment on the agreement with Kilmer Electric Co., Inc., in the amount of $60,723.40; and accepting Project 2020-101, 2020 Street and Utility Improvements, as complete and authorizing final payment in the amount of $60,723.40 for a contract total of $104,027.00. SUMMARY: Attached please find the second and final payment for Project 2020-101, 2020 Street and Utility Improvements. All public improvements associated with the project are complete and in acceptable condition to become public infrastructure of the City. This final payment of$60,723.40 will close the agreement with Kilmer Electric Co., Inc., and result in a total construction cost of$104,027.00. Total project expenses fall within the preliminary project estimate of $113,484.00. A property owner at 251 Cimarron Road elected to complete this work at their own expense at a later date. BACKGROUND: On September 26, 2019, City Council adopted Resolution 2019-110, directing preparation of plans and specifications and accepting feasibility study for Project 2020-101, 2020 Street and Utility Improvements. On February 13, 2020, City Council adopted Resolution 2020-16, approving plans and specifications and directing receipt of sealed bids for Project 2020-101, 2020 Street and Utility Improvements. On March 26, 2020, City Council adopted resolution awarding agreement for Project 2020-101, 2020 Street and Utility Improvements, to McNamara Contracting, Inc. On June 9, 2020, three (3) quotes were received for the electrical work required to convert existing overhead electrical to underground connections for 12 residential properties directly impacted by street and utility conflicts in Yancey Court and portions of Cimarron Road as part of the 2020 Street & Utility Improvements project. On July 9, 2020, City Council approved an agreement with Kilmer Electric Co., Inc., for the electrical work for this project. BUDGET IMPACT: Rir,ol r.c c+�ra��r�nx:m , t rl fixn�inn fnr t1,P rxrniPrt is o»mmori�P� �xP�nxx 1 111LL1 VVJC V1 1UJX 4V VY11 UIJ%4 LC111U1115 LVl C111 }Jl iJ�lit 1J OUh11111C111LV14 C/V1V VV. Estimated Project Costs: Awarded Final Costs Costs Construction Cost $ 113,484.00 $ 104,027.00 Total Estimated Cost $ 113,484.00 $104,027.00 Estimated Project Funding Electric Franchise Fund $ 113,484.00 $ 104,027.00 Total Estimated Funding $ 113,484.00 $ 104,027.00 ATTACHMENTS: Final Pay Documents PAYMENT VOUCHER NO.2&FINAL 2020 STREET AND UTILITY IMPROVEMENTS CITY PROJECT NO.2020-101E For Period:8-13-2020 Through 10-23-2020 OWNER: CONTRACTOR: City of Apple Valley Contractor Name Kilmer Electric 7100 147th Street West Contractor Address 5141 Lakeland Ave N Apple Valley, MN 55124 City, State,Zip Crystal, MN 55429 Telephone No. Amount of Contract: $113,484.00 Total Amount $113,484.00 Contract Value Less Amount of Work 0 Less Net Account Per Award Certified Percent Previous Amount Number Agreement To Date Retained Payments Due Franchise Fee Fund 4752-6810-2020101E $ 113,484.00 $104,027.00 $0.00 $43,303.60 $60,723.40 Subtotal $ 113,484.00 $104,027.00 $0.00 $43,303.60 $60,723.40 Total $113,464.00 $104,027.00 $0.00 $43,303.60 $60,723.40 Date: 12IZ/Zo City eer Date: 12-3-20 Pub17/10)5960- -- Works Director 600 • Owner: City of Apple Valley,7100 W.147th St.,Apple Valley,MN 55124 Date: October 23,2020 For Period: 8/13/20 to 10/23/20 Request No: 2ANDFINAL App Contractor: Killmer Electric 5141 Lakeland Avenue North,Crystal,MN 55429 Valley CONTRACTOR'S REQUEST FOR PAYMENT 2020 Street&Utility Improvements Project File No. 2020-101E SUMMARY 1 Original Contract Amount $ $113.484.00 2 Change Order-Addition $ 0.00 3 Change Order-Deduction $ 0.00 4 Revised Contract Amount $ $113,484.00 5 Value Completed to Date $ $104,027.00 6 Material on Hand $ $0.00 7 Amount Earned $ $104,027.00 8 Less Retainage 0% $ $0.00 9 Subtotal $ $104,027.00 10 Less Amount Paid Previously $ $43,303,60 11 Liquidated damages- $ $0.00 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 2ANDFINAL $ _ $60.723.40 Approved by Contractor: Ap.ra • by Owner: I�LLMER LECTRIC ■ frF APPLE VALLEY B •on S Anderson,City Engineer Date Specified Contract Completion Date: Mary Hamann-Roland,Mayor Date Attest:Pamela J.Gackstetter,City Clerk 2020-101E Request for Payment 2ANDFINAL Contract Unit Previous Current Quantity Amount Est. No. Nero Unit Quantity Unit Price Quantity Quantity To Date To Date PART 1-OVERHEAD TO UNDERGROUND ELECTRICAL CONVERSION 1 169 CIMARRON ROAD EACH 1 $ 9,457.00 0.50 0.50 1,00 $ 9,457.00 2 127 YANCEY COURT EACH I $ 9,457.00 0.50 0.50 1.00 $ 9,457.00 3 139 YANCEY COURT EACH 1 $ 9,457.00 0.50 0.50 1.00 $ 9,457.00 4 130 YANCEY COURT EACH 5 9,457.00 0.66 0.34 1.00 $ 9,457.00 5 185 CIMARRON ROAD EACH I 5 9,457.0a 0.66 0.34 1.00 $ 9,457.00 6 191 CIMARRON ROAD EACH 1 5 9,457.00 1.00 1.00 $ 9,457.00 7 213 CIMARRON ROAD EACH 1 5 9,457.00 1.00 1.00 $ 9,457.00 8 237 CIMARRON ROAD EACH 1 $ 9,457.00 0.50 0.50 3.00 $ 9,457.00 9 245 CIMARRON ROAD EACH 1 $ 9,457.00 1 0.50 0.50 1.00 5 9,457.00 10 251 CIMARRON ROAD EACH I $ 9,457.00 0.00 0.00 $ - 11 257 CIMARRON ROAD EACH 1 5 9,457.00 0.50 0.50 1.00 $ 9,457.00 12 263 CIMARRON ROAD EACH 1 $ 9,457.00 0.50 0.50 1A0 $ 9,457.00 TOTAL PART 1-OVERHEAD TO UNDERGROUND ELECTRICAL CONVERSION $ 104,027.00 TOTAL PART 1-OVERHEAD TO UNDERGROUND ELECTRICAL CONVERSION $ 104,027.06 TOTAL BASE BID $ 104,027.00 7026101E Regime for Payment TANDFINAL PROJECT PAYMENT STATUS OWNER CITY OF APPLE VALLEY Project File No. 2020-101E CONTRACTOR KILLMER ELECTRIC CHANGE ORDERS No. Date Description Amount Total Change Orders PAYMENT SUMMARY No. From To Payment Retainage Completed 1 07/20/2020 08/12/20 $43,303.60 $2,279.14 $104,027.00 2ANDFINAL 08/13/2020 10/23/20 $60,723.40 $104,027.00 Material on Hand Total Payment to Date $104,027.00 Original Contract $113,484.00 Retainage Pay No. 2ANDFINAL Change Orders Total Amount Earned $104,027.00 Revised Contract $113,484.00 2020-101 E Request for Payment 2ANDFINAL • ITEM: 4.S. ..... :�. Appleil COUNCIL MEETING DATE: December 22, 2020 Valley SECTION: Consent Agenda Description: Approve Acceptance and Final Payment on Agreement with McNamara Contracting, Inc., for Project 2020-136, Orchard Place Utility Improvements Staff Contact: Department/ Division: Brandon Anderson, City Engineer Public Works Department ACTION REQUESTED: Accept Project 2020-136, Orchard Place Utility Improvements, as complete and authorize final payment on the agreement with McNamara Contracting, Inc., in the amount of $707,704.00. SUMMARY: Attached please find the final payment for Project 2020-136, Orchard Place Utility Improvements. All public improvements associated with the project are complete and in acceptable condition to become public infrastructure of the City. This final payment of $707,704.00 will close the agreement with McNamara Contracting, Inc., and result in a total construction cost of$707,704.00. Change Order #1 was previously approved in the amount of $48,358.00, increasing the original contract amount of$663,544.00 to $711,902.00. Total project expenses fall within the preliminary construction project estimate of $711,902.00. BACKGROUND: On July 9, 2020 City Council adopted Resolution No. 2020-76 approving feasibility report and Resolution No. 2020-77 ordering Public Improvement Projects 2020-134, 2020-135, & 2020-136. On June 11, 2020, City Council Adopted Resolution No. 2020-70 receiving the Feasibility Report and Calling for a Public Hearing relating to Project 2019-139, Mixed Use Business Campus - Feasibility Study. On May 9, 2019, City Council Approved Design Agreement with Rockport, LLC, for design services of public infrastructure relating to Project 2019-139, the proposed Mixed Use Business Campus - Feasibility Study. On March 12, 2020, City Council Adopted Resolution 2020-30 Declaring Adequacy of Petition and Ordering Preparation of Feasibility Report for Project 2019-139, Mixed Business Campus Public Improvements. On April 23, 2020, City Council Approved Design Agreement with Rockport, LLC for Project 2019-139, Mixed Business Campus Feasibility Study. On April 23, 2020, City Council Approved Design Agreement with Rockport, LLC for Projects 2020-134, 2020-135, and 2020-136, as part of Orchard Place Public Improvements BUDGET IMPACT: Final cost breakdown and funding for the project is summarized below. Estimated Project Costs: Awarded Costs Final Costs Construction Cost $663,544.00 $659,346.00 Construction contingency 52,399.00 0.00 Engineering Design, Contract Admin 371,087.00 169,000.00 Change Order No. 1 48,358.00 48,358.00 Total Estimated Cost $1,135,388.00 $ 876,704.00 Estimated Project Funding: Sanitary Sewer Fund (City Trunk) $100,000.00 $ 100,000.00 Special Assessments 1,035,388.00 1,035,388.00 Total Estimated Funding $1,135,388.00 $ 1,135,388.00 ATTACHMENTS: Final Pay Documents PAYMENT VOUCHER NO.1 &Final Orchard Place Utility Improvements CITY PROJECT NO.2020-136 For Period:10/14/2020 Through 11/24/2020 OWNER: CONTRACTOR: City of Apple Valley Contractor Name McNamara Contracting, Inc. 7100 147th Street West Contractor Address 16700 Chippendale Ave Apple Valley, MN 55124 City, State, Zip Rosemount, MN 55068 Telephone No. 651-322-5500 Amount of Contract: $663,544.00 Total Amount $663,544.00 Contract Value Less Amount of Work 0 Less Net Account Per Resolution Certified Percent Previous Amount Number 2020-80 To Date Retained Payments Due Sanitary Utility 2027-6810-2020136S $ 655,124.00 $127,876.00 $0.00 $0.00 $127,876.00 Water Utility 2027-6810-2020136W $ 636,977.50 $193,777.00 $0.00 $0.00 $193,777.00 Storm Drainage Utility 2027-6810-2020136D $ 475,884.00 $308,153.00 $0.00 $0.00 $308,153.00 Road Improvement Fund 2027-6810-2020136R $ 29,450.00 $29,450.00 $0.00 $0.00 $29,450.00 Change Order No.1 $ 48,358.00 $48,448.00 $0.00 $0.00 $48,448.00 Subtotal $ 1,845,793.50 $707,704.00 $0.00 $0.00 $707,704.00 Total $1,845,793.50 $707,704.00 $0.00 $0.00 $707,704.00 0...sj 12-14-20 Date: City Engineer Date: 12-14-20 1711p0b5P(0-ek- PubliWorks Director ••!•� Owner: City of Apple Valley,7100 W. 147th St.,Apple Valley,MN 55124 Date: November 24,2020 i•i i• Y For Period: 10/14/2020 TO 11/24/2020 Request No: I &Final Apple Contractor: McNamara Contracting,inc.,16700 Chippendale Ave,Rosemount,MN 55068 Va CONTRACTOR'S REQUEST FOR PAYMENT Orchard Place Utility Improvements Project File No. 2020-136 SUMMARY 1 Original Contract Amount $ _ $663,544.00 2 Change Order-Addition $ 48,358.00 3 Change Order-Deduction $ 0.00 4 Revised Contract Amount $ $711,902.00 5 Value Completed to Date $ _ $707,704.00 6 Material on Hand $ $0.00 7 Amount Earned $ $707,704.00 8 Less Retainage 0% $ $0.00_ 9 Subtotal $ $707,704.00 10 Less Amount Paid Previously $ $0.00 11 Liquidated damages - $ $0.00 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 1 &Final $ $707.704.00 Approved by Contractor: Approved by Owner: McNamar ontr,acti CITY OF APPLE VALLEY _(// 444 fq,c4_,(3 Brandon S Anderson,City Engineer 12-14-20 Date Specified Contract Completion Date: December 18,2020 Mary Hamann-Roland,Mayor Date Attest:Pamela J.Gackstetter 2020-136 Request for Payment 1 Contract Unit Previous Current Quantity Amount Est. No. Item Unit Quantity Unit Price Quantity Quantity To Date To Date Part 1-Sanitary Sewer 1 IMPROVED PIPE FOUNDATION TON 30 $ 14.00 0.00 0.00 0.00 $ - 2 CONNECT TO EXISTING SANITARY SEWER PIPE EACH 1 $ 900.00 0.00 1.00 1.00 $ 900.00 3 4'DIA SAN MH,8'DEEP,INCL R-1642 CSTG&HDPE ADJ RIN EACH 8 $ 4,000.00 0.00 8.00 8.00 $ 32,000.00 4 FURNISH AND INSTALL I&I BARRIER EACH 8 $ 90.00 0.00 8.00 8.00 $ 720.00 5 8"x 6"PVC WYE,SDR 26 EACH 3 $ 200.00 0.00 3.00 3.00 $ 600.00 6 SANITARY SEWER SERVICE LOCATE BOX EACH 3 $ 225.00 0.00 3.00 3.00 $ 675.00 7 6"PVC SANITARY SEWER,SCH 40,10'-15'DEEP EACH 60 $ 24.00 0.00 60.00 60.00 $ 1,440.00 8 8"PVC SANITARY SEWER,SDR 26,10'-15'DEEP LIN FT 150 $ 25.00 0.00 150.00 150.00 $ 3,750.00 9 8"PVC SANITARY SEWER,SDR 26,15'-20'DEEP LIN FT 260 $ 30.00 0.00 260.00 260.00 $ 7,800.00 10 8"PVC SANITARY SEWER,SDR 26,20'-25'DEEP LIN FT 380 $ 37.00 0.00 380.00 380.00 $ 14,060.00 11 10"PVC SANITARY SEWER,SDR 26,20'-25'DEEP LIN FT 139 $ 40.00 0.00 139.00 139.00 $ 5,560.00 12 12"PVC SANITARY SEWER,SDR 26,15'-20'DEEP LIN FT 180 $ 41.00 0.00 180.00 180.00 $ 7,380.00 13 12"PVC SANITARY SEWER,SDR 26,20'-25'DEEP LIN FT 772 $ 43.00 0.00 772.00 772.00 $ 33,196.00 14 4'SANITARY MANHOLE OVERDEPTH LIN FT 107 $ 185.00 0.00 107.00 107.00 $ 19,795.00 Part 2-Watermain 15 CONNECT TO EXISTING WATERMAIN EACH 1 $ 850.00 0.00 1.00 1.00 $ 850.00 16 FURNISH AND INSTALL 6"GATE VALVE AND BOX EACH 1 $ 1,so0.00 o.00 1.00 1.00 $ 1,500.00 17 FURNISH AND INSTALL 12"GATE VALVE AND BOX EACH 14 $ 3,400.00 0.00 14.00 14.00 $ 47,600.00 18 FURNISH AND INSTALL HYDRANT EACH 2 $ 4,400.00 0.00 2.00 2.00 $ 8,800.00 19 12"WATERMAIN VERTICAL OFFSET EACH 2 $ 1.00 0.00 2.00 2.00 $ 2.00 20 DEAD END LINE PER DETAIL WAT-11 EACH 10 $ 700.00 0.00 10.00 10.00 $ 7,000.00 21 6"WATERMAIN DUCTILE IRON CL 52,INCL V-BIO LIN FT 5 $ 45.00 0.00 5.00 5.00 $ 225.00 22 12"WATERMAIN DUCTILE IRON CL 52,INCL V-BIO LIN FT 1800 $ 56.00 0.00 1800.00 1800.00 $ 100,800.00 23 WATERMAIN INSULATION,3"THICK SQYD 40 $ 25.00 0.00 0.00 0.00 $ - 24 DUCTILE IRON FITTINGS POUND 3000 $ 9.00 0.00 3000.00 3000.00 $ 27,000.00 Part 3-Storm Sewer 25 18"STORM SEWER PIPE,0'-10'DEEP LIN FT 16 $ 28.00 0.00 16.00 16.00 $ 448.00 26 18"STORM SEWER PIPE,10'-15'DEEP LIN FT 24 $ 28.00 0.00 24.00 24.00 $ 672.00 27 18"STORM SEWER PIPE,15'-20'DEEP LIN FT 16 $ 30.00 0.00 16.00 16.00 $ 480.00 28 21"STORM SEWER PIPE,0'-10'DEEP LIN FT 89 $ 36.00 0.00 89.00 89.00 $ 3,204.00 29 21"STORM SEWER PIPE,10'-15'DEEP LIN FT 189 $ 36.00 0.00 189.00 189.00 $ 6,804.00 30 24"STORM SEWER PIPE,10'-15'DEEP LIN FT 24 $ 36.00 0.00 24.00 24.00 $ 864.00 31 30"STORM SEWER PIPE,10'-15'DEEP LIN FT 153 $ 48.00 0.00 153.00 153.00 $ 7,344.00 32 33"STORM SEWER PIPE,0'-10'DEEP LIN FT 8 $ 54.00 0.00 16.00 16.00 $ 864.00 33 33"STORM SEWER PIPE,10'-15'DEEP LIN FT 8 $ 54.00 0.00 8.00 a.00 $ 432.00 34 36"STORM SEWER PIPE,0'-10'DEEP LIN FT 8 $ 54.00 0.00 8.00 8.00 $ 432.00 35 42"STORM SEWER PIPE,0'-10'DEEP LIN FT 55 $ 130.00 0.00 55.00 55.00 $ 7,150.00 36 42"STORM SEWER PIPE,10'-15'DEEP LIN FT 55 $ 135.00 0.00 55.00 55.00 $ 7,425.00 2020.136 Request for Payment 1 Contract Unit Previous Current Quantity Amount Est. No. Item Unit Quantity Unit Price Quantity Quantity To Date To Date 37 42"STORM SEWER PIPE,15'-20'DEEP LIN FT 453 $ 100.00 0.00 453.00 453.00 $ 45,300.00 38 48"STORM SEWER PIPE,0'-10'DEEP LIN FT 74 $ 80.00 0.00 74.00 74.00 $ 5,920.00 39 48"STORM SEWER PIPE,10'-15'DEEP LIN FT 275 $ 88.00 0.00 275.00 275.00 $ 24,200.00 40 48"STORM SEWER PIPE,15'-20'DEEP LIN FT 190 $ 88.00 0.00 190.00 190.00 $ 16,720.00 41 54"STORM SEWER PIPE,15'-20'DEEP LIN FT 268 $ 120.00 0.00 268.00 268.00 $ 32,160.00 42 60"STORM SEWER PIPE,0'-10'DEEP LIN FT 20 $ 200.00 0.00 20.00 20.00 $ 4,000.00 43 60"STORM SEWER PIPE,10'-15'DEEP LIN FT 36 5 200.00 0.00 36.00 36.00 $ 7,200.00 44 18"PLUG EACH 7 $ 175.00 0.00 7.00 7.00 $ 1,225.00 45 21"PLUG EACH 2 $ 250.00 0.00 2.00 2.00 $ 500.00 46 24"PLUG EACH 3 $ 250.00 0.00 3.00 3.00 $ 750.00 47 33"PLUG EACH 2 $ 600.00 0.00 2.00 2.00 $ 1,200.00 48 36"PLUG EACH 1 $ 600.00 0.00 1.00 1.00 5 600.00 49 6'DIA STORM MH,8'DEEP,INCL R-1642 CSTG AND HDPE A EACH 2 5 5,400.00 0.00 2.00 2.00 $ 10,800.00 50 7'DIA STORM MH,8'DEEP,INCL R-1642 CSTG AND HDPE A EACH 3 5 7,000.00 0.00 3.00 3.00 $ 21,000.00 51 8'DIA STORM MH,8'DEEP,INCL R-1642 CSTG AND HDPE A EACH 2 $ 9,200.00 0.00 2.00 2.00 $ 18,400.00 52 8'DIA STORM MH,8'DEEP,INCL 4'SUMP,R-1642 CSTG,AN EACH 2 $ 9,800.00 0.00 2.00 2.00 $ 19,600.00 53 9'DIA STORM MH,8'DEEP,INCL R-1642 CSTG AND HDPE A EACH 1 $ 11,soo.00 o.00 too too $ 11,500.00 54 42"RC FLARED END SECTION,WITH TRASH GUARD EACH 1 $ 4,000.00 0.00 1.00 1.00 $ 4,000.00 55 60"RC FLARED END SECTION,WITH TRASH GUARD EACH 1 $ 6,500.00 0.00 1.00 1.00 5 6,500.00 56 6'STORM MANHOLE OVERDEPTH LIN FT 13.3 $ 330.00 0.00 13.30 13.30 $ 4,389.00 57 7'STORM MANHOLE OVERDEPTH LIN FT 18.7 $ 475.00 0.00 18.70 18.70 $ 8,882.50 58 8'STORM MANHOLE OVERDEPTH LIN FT 29.1 $ 625.00 0.00 29.10 29.10 $ 18,187.50 59 RANDOM RIP RAP,CLASS III CU YD 30 $ 90.00 0.00 30.00 30.00 $ 2,700.00 60 RANDOM RIP RAP,CLASS IV CU YD 70 $ 90.00 0.00 70.00 70.00 $ 6,300.00 Part 4-General 61 MOBILIZATION LUMP SUM 1 $ 26,000.00 0.00 1.00 1.00 $ 26,000.00 62 STREET SWEEPER(WITH PICKUP BROOM) HOUR 8 $ 200.00 0.00 2.00 2.00 $ 400.00 63 TRAFFIC CONTROL LUMP SUM 1 $ 500.00 0.00 1.00 1.00 $ 500.00 64 EROSION CONTROL SUPERVISOR LUMP SUM 1 $ 500.00 0.00 1.00 1.00 $ 500.00 65 STORM DRAIN INLET PROTECTION EACH 7 5 150.00 0.00 7.00 7.00 $ 1,050.00 66 SILT FENCE,TYPE MACHINE SLICED LIN FT 700 $ 3.00 0.00 0.00 0.00 $ - 67 STABILIZED CONSTRUCTION EXIT EACH 1 $ 1,000.00 0.00 too too $ 1,000.00 Change Order 1 68 SALVAGE AND REINSTALL 15"FES EACH 1 $ 1,200.00 0.00 too too $ 1,200.00 69 15"RC PIPE SEWER,CLASS 5,0'-10'DEEP LIN FT 116 $ 58.00 0.00 116.00 116,00 5 6,728.00 70 15"RC PIPE SEWER,CLASS 5,10'-15'DEEP LIN FT 110 $ 68.00 0.00 110.00 110.00 $ 7,480.00 71 24"RC PIPE SEWER,CLASS 4,0'-10'DEEP LIN FT 55 $ 90.00 0.00 56.00 56.00 $ 5,040.00 72 4'DIA STORM MH,8'DEEP,INCL R-1642 CSTG AND HDPE A EACH 1 $ 3,800.00 0.00 1.00 1.00 $ 3,800.00 2020-136 Request for Payment Contract Unit Previous Current Quantity Amount Est. No. Item Unit Quantity Unit Price Quantity Quantity To Date To Date 73 6'DIA STORM OUTLET/SKIMMER STRUCTURE EACH 1 $ 15,000.00 0.00 1.00 1.00 $ 15,000.00 74 24"RC FLARED END SECTION W/TRASH GUARD EACH 1 $ 3,000.00 0.00 1.00 1.00 $ 3,000.00 75 RANDOM RIP RAP,CLASS II CU YD 10 $ 125.00 0.00 10.00 10.00 $ 1,250.00 76 CONNECT TO EXISTING PIPE EACH 3 $ 1,650.00 0.00 3.00 3.00 $ 4,950.00 Total Part 1-Sanitary Sewer $ 127,876.00 Total Part 2-Watermain $ 193,777.00 Total Part 3-Storm Sewer $ 3013,153.00 Total Part 4-General $ 29,450.00 Base Bid Total $659,256.00 Change Order 1 $ 48,448.00 Bid Total $707,704.00 2020-136 Request for Payment PROJECT PAYMENT STATUS OWNER CITY OF APPLE VALLEY Project File No. 2020-136 CONTRACTOR McNamara Contracting, Inc. CHANGE ORDERS No. Date Description Amount 1 11/12/2020 Change Order 1 $48,358.00 Total Change Orders $48,358.00 PAYMENT SUMMARY No. From To Payment Retainage Completed 1 $707,704.00 $707,704.00 Material on Hand Total Payment to Date $707,704.00 Original Contract $663,544.00 Retainage Pay No. 1&Final Change Orders $48,358.00 Total Amount Earned $707,704.00 Revised Contract $711,902.00 2020-136 Request for Payment 1 • ITEM: 4.T. �::: COUNCIL MEETING DATE: December22, 2020 AppValley SECTION: Consent Agenda Description: Approve Acceptance and Final Payment on Agreement with McNamara Contracting, Inc., for Project 2020-141, Galaxie Avenue and 153rd Street ADA Improvements Staff Contact: Department/Division: Brandon Anderson, City Engineer Public Works Department ACTION REQUESTED: Approve acceptance and final payment on the agreement with McNamara Contracting, Inc., in the amount of $20,639.55; and accepting Project 2020-141, Galaxie Avenue and 153rd Street ADA Improvements as complete and authorizing final payment in the amount of$20,639.55 for a contract total of$54,641.00. SUMMARY: Attached please find the final payment for Project 2020-141, Galaxie Avenue and 153rd Street ADA Improvements. All public improvements associated with the project are complete and in acceptable condition to become public infrastructure of the City. This final payment of$20,639.55 will close the agreement with McNamara Contracting, Inc., and result in a total construction cost of $54,641.00. Total project construction and expenses were completed under the budgeted amount. BACKGROUND: In November 2018, the request to add updated audible pedestrian pushbuttons along Galaxie Avenue near 153rd and Founders Way was discussed at the Traffic Safety Advisory Committee (TSAC). City staff had received numerous requests from the public (including from a visually impaired local resident) to have an APS system installed at each intersection. As requested by TSAC, staff reviewed the intersections of Galaxie Avenue with 153rd Street and with Founders Lane regarding potential ADA curb ramp improvements and installation of APS (Accessible Pedestrian System, or audible push buttons) at each intersection and completed a feasibility report outlining various improvements at this location. On August 27, 2020, City Council approved an agreement with McNamara Contracting, Inc., in the amount of $54,641.00 for Project 2020-141, Galaxie Avenue and 153rd Street ADA Improvements. BUDGET IMPACT: Final cost breakdown and funding for the project is summarized below. Estimated Project Costs: Awarded Costs Final Costs Construction Cost $ 55,640.00 $ 54,641.00 O1I lIL ULivii ui1Liii1ciicy 19-,Juu.1Ju u.uu Engineering Design/Inspections 30,000.00 18,000.00 Total Estimated Cost $ 100,000 $72,641.00 Estimated Project Funding $ 100,000 $ 72,641.00 Road Improvement Fund Total Estimated Funding $ 100,000 $ 72,641.00 ATTACHMENTS: Final Pay Documents PAYMENT VOUCHER NO.2&Final GALAXIE AVENUE AND 153RD STREET ADA IMPROVEMENTS CITY PROJECT NO.2020-141 For Period:10-23-2020 Through 11-23-2020 OWNER: CONTRACTOR: City of Apple Valley Contractor Name McNamara Contracting, Inc. 7100 147th Street West Contractor Address 16700 Chippendale Ave Apple Valley, MN 55124 City, State, Zip Rosemount, MN 55068 Telephone No. 651-322-5500 Amount of Contract: $55,640.00 Total Amount $55,640.00 Value Less of Work 0 Less Net Account Contract Certified Percent Previous Amount Number Amount To Date Retained Payments Due Road Improvement Fund 2027-6810-2020141R $ 55,640.00 $54,641.00 $0.00 $34,001.45 $20,639.55 Subtotal $ 55,640.00 $54,641.00 $0.00 $34,001.45 $20,639.55 Total $55,640.00 $54,641.00 $0.00 $34,001.45 $20,639.55 Date: 12-10-20 0\-1. City Engineer Date: 12-14-20 Pub111P0)5'4A4-- Works Director •••• Owner: City of Apple Valley,7100 W. 147th St.,Apple Valley,MN 55124 Date: November 23,2020 •••• ••• Y For Period: 10/23/2020- 11/23/2020 Request No: 2&Final Apple Contractor: McNamara Contracting,Inc. Va CONTRACTOR'S REQUEST FOR PAYMENT Galaxie and 153rd ADA Improvements Project File No. 2020-141 SUMMARY 1 Original Contract Amount $ $55,640.00 2 Change Order-Addition $ 0.00 3 Change Order-Deduction $ 0.00 4 Revised Contract Amount $ $55,640.00 5 Value Completed to Date $ $54,641.00 6 Material on Hand $ $0.00 7 Amount Earned $ $54,641.00 8 Less Retainage 0% $ $0.00 9 Subtotal $ $54,641.00 10 Less Amount Paid Previously $ $34,001.45 11 Liquidated damages- $ $0.00 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 2&Final $ $20,639.55 Approved by Contractor: Approved by Owner: McNama ra ontc ' ,In CITY OF APPLE VALLEY r rr _(//, t ff/23l1c Brandon S Anderson,City Engineer 12-10-20 Date Specified Contract Completion Date: December 30,2020 Mary Hamann-Roland, Mayor Date Attest:Pamela J.Gackstetter,City Clerk 2020-141 Request For Payment 1-SEH Review 10232020 Contract Unit Previous Current Quantity Amount No. Item Unit Quantity Price Quantity Quantity To Dale To Date 1 MOBILIZATION LUMP SUM 1 $10,000.00 0.75 0.25 1.00 S 10,000.00 2 REMOVE CONCRETE WALK SQ FT 520 $13.50 483 0.00 483.00 $ 6,520.50 3 CONCRETE WALK SO FT 520 $13.50 483 0.00 483.00 $ 6,520.50 4 LUMINAIRE(LED) EACH 4 $650.00 0 4.00 4.00 S 2,600.00 5 TRAFFIC CONTROL LS 1 $3,000.00 0.75 0.25 1.00 S 3,000.00 6 REVISE SIGNAL SYSTEM A SYSTEM 1 $26,000.00 0.5 0.50 1.00 S 26,000.00 TOTAL BID PART 1 $ 54,641.00 2020-141 Request For Payment 1-SEH Review 10232020 PROJECT PAYMENT STATUS OWNER CITY OF APPLE VALLEY Project File No. 2020-1' CONTRACTOR McNamara Contracting,Inc. CHANGE ORDERS No. Date Description Amount Total Change Orders PAYMENT SUMMARY No. From To Payment Retainage Completed 1 09/23/2020 10/23/20 $34,001.45 $1,789.55 $35,791.00 2&Final 10/24/2020 11/23/20 $20,639.55 $54,641.00 Material on Hand Total Payment to Date $54,641.00 Original Contract $55,640.00 Retainage Pay No. 2&Final Change Orders Total Amount Earned $54,641.00 Revised Contract $55,640.00 2020-141 Request For Payment 1-SEH Review 10232020 • ITEM: 4.U. ..... :�. Apple ii COUNCIL MEETING DATE: December 22, 2020 Valley SECTION: Consent Agenda Description: Approve Personnel Policy: COVID-19 Emergency Paid Leave Staff Contact: Department/ Division: Melissa Haas, Human Resources Manager Human Resources Division ACTION REQUESTED: Approve Personnel Policy: COVID-19 Emergency Paid Leave. SUMMARY: Staff recommends approving a personnel policy providing up to two weeks of paid leave for an employee who is unable to work or work remotely for certain COVID-19 reasons, on or after January 1, 2021. BACKGROUND: The Families First Coronavirus Response Act (FFCRA) is effective April 1, 2020 through December 31, 2020. The emergency paid sick leave provision of the FFCRA provides employees up to two weeks of paid time off for reasons related to COVID-19 including isolating or quarantining, seeking medical diagnosis of symptoms, caring for someone with COVID-19 or who is quarantining, and caring for child whose school or daycare is closed because of COVID-19. Due to the widespread and extended nature of the Coronavirus pandemic, ifs expected that City employees will continue to experience COVID-19 related exposures or symptoms requiring them to quarantine or isolate from 7 to 14 days, and caregiving needs, after the expiration of the FFCRA on December 31, 2020. In order to ensure that employees who are infected or exposed or have caregiving needs, and who cannot work remotely, are able to safely stay out of the workplace, the proposed COVID-19 Emergency Paid Leave policy will replace the expired federal FFCRA policy and and provide up to two weeks of paid leave for an employee who is unable to work or work remotely because: 1. Employee is under a COVID-19 related quarantine or isolation order from federal, state, or local government; 2. Employee is under a COVID-19 related self-quarantine or isolation recommended by a health care provider; 3. Employee has COVID-19 symptoms and is seeking a medical diagnosis; 4. Employee is caring for someone who is under a quarantine or isolation order from federal, state, or local government; or who has been recommended by a health care provider to self-quarantine or isolate; 5. Employee is caring for a child whose school or place of care is closed, or childcare provider is unavailable, due to COVID-19 and there is no other suitable adult available in the household to provide the care. The policy will sunset on March 31, 2020 unless extended by the City Council. BUDGET IMPACT: Variable, dependent on how many employees have need to utilize the benefits provided by the policy. ATTACHMENTS: Policy Applen City of Apple Valley Personnel Policy Manual Valley 9.5 COVID-19 Emergency Paid Leave In addition to city employees,this policy applies to firefighters. This policy shall be effective January 1, 2021 and shall sunset March 31, 2021, unless otherwise extended by the City Council.This policy may be ceased or superseded, at the sole discretion of the city, if a federal or state program providing same or similar benefits is mandated or adopted before the expiration of this policy. POLICY An employee may request COVID-19 emergency paid leave if the employee is unable to work or work remotely for certain reasons related to the COVID-19 pandemic. COVID-19 Emergency Paid Leave Reasons COVID-19 emergency paid leave will be available for an employee who is unable to work or work remotely because: 1. The employee is subject to a federal, state, or local quarantine or isolation order related to COVI D-19; 2. The employee has been advised by a health care provider to self-quarantine or isolate because of COVID-19; 3. The employee is experiencing symptoms of COVID-19 and is seeking a medical diagnosis; 4. The employee is caring for someone who is under a quarantine or isolation order from federal, state, or local government related to COVID-19; or who has been advised by a health care provider to self-quarantine or isolate because of COVID-19; 5. The employee is needed and actually caring for a child whose school or place of care is closed, or childcare provider is unavailable, due to COVID-19 and there is no other suitable adult available in the household to provide the care. Paid Benefits for COVID-19 Emergency Paid Leave Eligible employees will receive up to two weeks of COVID-19 emergency paid leave. • Full-time employees: up to 80 hours at their regular rate of pay. • Part-time and casual employees: up to the number of hours that the employee works, on average, over a two week period, at their regular rate of pay. COVID-19 Emergency Paid Leave Limits COVID-19 emergency paid leave will expire on March 31, 2021, unless superseded or extended by the City Council. COVID-19 emergency paid leave will not carry forward and will not be paid to an employee upon separation of employment. Return to Work Following COVID-19 Emergency Paid Leave An employee is required to follow city policy and guidelines established by Minnesota Department of Health (MDH)and the Centers for Disease Control and Prevention (CDC) related to ceasing home isolation and quarantine practices and returning to the workplace. Emergency Responders Emergency responders may be excluded from eligibility for COVID-19 emergency paid leave, at the sole discretion of the city, if the city deems it necessary to maintain staffing levels to accomplish city business. Applen City of Apple Valley Personnel Policy Manual Valley OTHER RIGHTS AND RESPONSIBILITIES Notifying the City of the Need for COVID-19 Emergency Paid Leave An employee should make their request for COVID-19 emergency paid leave known as soon as possible, by notifying their immediate supervisor or Human Resources and filling out a request form indicating the specific qualifying reason and date(s) of requested leave. If an employee is incapacitated,the employee's representative should give verbal notice as soon as possible. Group Insurance Coverage Coverage under city group health plans will continue while an employee is on COVID-19 emergency paid leave; however,the employee must continue to pay their portion of the premium. Certification for COVID-19 Emergency Paid Leave Generally, the city will require certification to verify the qualifying reason for the leave. An employee should be prepared to provide documentation such as a copy of any quarantine or isolation order,written note by a health care provider advising self-quarantine, or evidence of seeking diagnosis of symptoms. It is understood that requesting healthcare provider documentation may place additional burdens on our medical community during this pandemic; therefore, if an employee is unable to obtain the required documentation, at a minimum, the name, address, and phone number of the employee's treating healthcare provider must be provided. The City of Apple Valley also reserves the right to request additional documentation completed by a healthcare provider in situations where there is reason to believe an employee has fraudulently obtained leave or paid benefits. DEFINITIONS When used in this section, the following terms shall have these meanings ascribed to them, unless otherwise noted. Child. 1)An employee's own son or daughter who is under age 14, including biological, adopted, or foster child, stepchild, legal ward, or child for whom the employee is standing in loco parentis—someone with day-to-day responsibilities to care for or financially support a child; 2)A child as otherwise defined above who is age 14-17 if special circumstances exist requiring the employee to provide care; 3) an adult son or daughter (i.e., one who is 18 years of age or older) as otherwise defined above, who has a mental or physical disability and is incapable of self-care because of that disability. Emergency responder. An employee defined by the Department of Labor as excludable from paid sick leave under the Families First Coronavirus Response Act (FFCRA). At the time of this policy's adoption, an emergency responder is an employee who is necessary for the provision of transport, care, health care, comfort, and nutrition of such patients, or whose services are otherwise needed to limit the spread of COVID-19. This includes but is not limited to law enforcement officers, fire fighters, emergency medical services personnel, emergency medical technicians, paramedics, emergency management personnel, public works personnel, and persons with skills or training in operating specialized equipment or other skills needed to provide aid in a declared emergency as well as individuals who work for such facilities employing these individuals and whose work is necessary to maintain the operation of the facility. • ••• ITEM: 4.V. ..... .... Apple COUNCIL MEETING DATE: December 22, 2020 Valley SECTION: Consent Agenda Description: Adopt Resolution Approving Changes to Pay and Benefit Plan for 2021 Staff Contact: Department/ Division: Melissa Haas, Human Resources Manager Human Resources Division ACTION REQUESTED: Adopt resolution approving changes to the pay and benefit plan for 2021 and directing staff to prepare a 2021 pay and benefit plan document incorporating the changes. SUMMARY: Staff annually reviews the pay and benefit plan and recommends changes and modifications as needed and as provided in the adopted budget. The recommended revisions are typically presented to you at the last council meeting in December in order to implement changes in the new payroll year. Staff has prepared the attached resolution for your consideration. Following is a summary of the changes recommended to the pay and benefit plan for 2021. Wages: full-time schedule I, II, and III; regular part-time; firefighter; and casual employee pay is adjusted by 3.0%. Retail liquor clerk pay ranges are not adjusted at this time. BACKGROUND: The pay and benefit plan covers all non-represented regular full-time and part-time employees, retail liquor sales clerks, casual (seasonal/temporary/variable hour) employees, and paid-on-call firefighters. The pay system includes two components: annual range adjustment and individual progression through the range. Adjustments to ranges, if applicable, are approved on an annual basis by the Council. Progression within the range is based on an individual's time in position, performance in the position and/or other criteria and standards as established by the City. The City's pay and benefit plan is designed to 1) establish and maintain pay opportunities that enable Apple Valley to attract and retain qualified, reliable, and motivated staff who are committed to the City's mission and objectives, 2) follow the principles of comparable worth in establishing and maintaining pay relationships among positions based on knowledge and responsibility required to do the job, 3) review and monitor the total compensation package in relation to internal and external equity, and 4) balance compensation and benefit needs with available resources. BUDGET IMPACT: Funds sufficient to implement all the recommended changes are included in the City's adopted 2021 budget. ATTACHMENTS: Resolution CITY OF APPLE VALLEY RESOLUTION NO. 2020- A RESOLUTION APPROVING REVISED 2021 PAY AND BENEFIT PLAN WHEREAS, the purpose of this Resolution is to approve the 2021 pay and benefit plan for full- time Schedule I, II, III, part-time, and casual employees; elected officials; and paid-on-call firefighters. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley as follows: 1. That,the City adjusts the pay for Schedule I,non-exempt positions and Schedules II and III, exempt positions,by 3.0% effective December 19, 2020. 2. That, the City adjusts the pay for regular part-time, non-exempt positions by 3.0% effective December 19,2020. 3. That, the City adjusts the pay scale for paid-on-call volunteer firefighter by 3.0% effective January 1, 2021. 4. That, the City adjusts the monthly stipend for fire officer assignments by 3.0% effective January 1, 2021. 5. That, the pay scale for part-time retail liquor positions is not adjusted. 6. That,the City adjusts the pay scale for casual positions by 3.0% effective December 19, 2020. 7. That,for 2021,the annual uniform allowance shall be initial issue and fair wear and tear replacement for the following positions: Fire Chief, Deputy Fire Chief, Fire Marshal, Fire Inspector, Code Compliance Specialist, Code Compliance Inspector, Police Chief, Police Captain, Police Records staff, and Public Works positions identified in the Public Works Department Non-Union Personnel Uniform Policy. 8. That, for 2021, the monthly car allowance amounts for designated administrative personnel are as follows: $385 for City Administrator; $275 for Community Development Director and IT Manager. The Police Chief, Police Captains, Fire Chief, Deputy Fire Chief, Fire Marshal, and rotating Assistant Fire Chiefs shall be provided with 24-hour usage of a city-owned vehicle. 9. That, the monthly snow operations stipend for designated exempt streets maintenance personnel is an amount equal to thirteen hours paid at the employee's hourly equivalent base pay rate for Public Works Superintendent- Streets and Public Works Supervisor- Streets. Such stipend is payable for the months of November,December,January,February,and March,and may be prorated in the case of an eligible employee's leave of absence. 10. That,the City of Apple Valley is committed to the principle of comparable worth and will continue to monitor and maintain equitable compensation relationships.Placement of positions in grades will be determined using the adopted job evaluation system as well as relevant market comparison data. However,the City also recognizes that it employs public safety personnel required to perform duties which may place them in a potentially life threatening situation and, therefore, the public safety personnel will be recognized by the City as a unique component within the total employee work force. 11. That, if any conflict exists between this Resolution and the approved Personnel Policies, this Resolution shall prevail. 12. That, adoption of this resolution includes the ratification of the City Administrator's actions in carrying out the terms and conditions of the 2021 Pay and Benefit Plan. 13. That, following each payroll period, the Payroll Coordinator shall make a Gross Payroll Report available to the Council. 14. That, staff is directed to prepare a 2021 Pay and Benefit Plan document incorporating the changes approved herein. ADOPTED this 22nd day of December, 2020. Mary Hamann-Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk • ITEM: 4.W. ..... :�. Apple COUNCIL MEETING DATE: December 22, 2020 Valley SECTION: Consent Agenda Description: Approve Personnel Report Staff Contact: Department/ Division: Melissa Haas, Human Resources Manager Human Resources Division ACTION REQUESTED: Approve the personnel report. SUMMARY: The employment actions attached to this memo are recommended for City Council Approval. BACKGROUND: The City Council's approval of the Personnel Report includes the ratification of the City Administrator's actions in carrying out the terms and conditions of the employment of the City personnel. BUDGET IMPACT: Budgeted positions. ATTACHMENTS: Personnel Report PERSONNEL REPORT City of Apple Valley December 22,2020 Human Resources The following employment actions are recommended for City Council approval: First Last Base Pay Pay Pay Date Name Name Action Position Status Dept. Rate Type Scale (on or about) Facility Attendant- Casual, Hunter Dunne Rehire Warming House Seasonal 1800 $ 11.95 Hourly C-01 1/4/2021 Casual, Paul Fritscher Hire Sales Clerk Variable Hour 5020 $ 13.00 Hourly L-1 12/15/2020 Accept Full-Time, Kailie Hinkle Resignation Police Officer Regular 1200 12/18/2020 Facility Attendant- Casual, Jason Kirschman Rehire Warming House Seasonal 1800 $ 11.95 Hourly C-01 1/4/2021 Accept Full-Time, Todd Kitzman Retirement Technical Specialist Regular 1600 12/31/2020 The Council's approval of the Personnel Report includes the ratification of the City Administrator's actions in carrying out the terms and conditions of the employment of the City personnel. Page 1 of 1 • ITEM: 4.X. ..... :�. Apple COUNCIL MEETING DATE: December 22, 2020 Valley SECTION: Consent Agenda Description: Approve Claims and Bills Staff Contact: Department/ Division: Ron Hedberg, Finance Director Finance Department ACTION REQUESTED: Approve claims and bills. SUMMARY: Attached for City Council review and approval are check registers for recent claims and bills. BACKGROUND: N/A BUDGET IMPACT: Check registers dated December 2, 2020, and December 9, 2020, in the amounts of $895,978.10, and $717,285.39 respectively. ATTACHMENTS: Claims and Bills Claims and Bills R55CKR2 Li. i1 CITY OF APR EY 12/2/ 36:57 Council Check Register by GL Page- 1 Council Check Register by Invoice&Summary 9/18/2020 - 12/4/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 23011 12/4/2020 100101 ACE HARDWARE 4.29- DISCOUNT 385700 101310902011 1330.6333 GENERAL-CASH DISCOUNTS FIRE OPERATIONS 42.94 BATTERIES-OSLOS 385700 101310902011 1330.6215 EQUIPMENT-PARTS FIRE OPERATIONS 8.97- OSLOS BATTERIES RETURN 385701 101310902081 1330.6215 EQUIPMENT-PARTS FIRE OPERATIONS 3.29- DISCOUNT 385698 101310902181 1350.6333 GENERAL-CASH DISCOUNTS FIRE VEHICLE MAINTENANCE 32.99 EN2 MUFFLER GUARD 385698 101310902181 1350.6215 EQUIPMENT-PARTS FIRE VEHICLE MAINTENANCE 1.96- DISCOUNT 385695 101310902191 1340.6333 GENERAL-CASH DISCOUNTS FIRE BLDG&GROUNDS MNTC 19.96 AFS1 BULBS 385695 101310902191 1340.6229 GENERAL SUPPLIES FIRE BLDG&GROUNDS MNTC 77.38 23012 12/4/2020 100037 APPLE VALLEY COLLISION INC 4,106.55 416 BODY RPR 385693 46197 7205.6399 OTHER CHARGES INSURANCE CLAIMS 4.106.55 23013 12/4/2020 100054 BAUER BUILT INC 490.64 TIRES#241 385685 180266006 1765.6216 VEHICLES-TIRES/BATTERIES PARK EQUIPMENT MAINTENANCE 505.20 SQUAD TIRES 385685 180266006 1210.6216 VEHICLES-TIRES/BATTERIES POLICE FIELD OPERATIONS/PATROL 98.62 TIRE REPAIR#324 385439 518003638 1630.6265 REPAIRS-EQUIPMENT STREET EQUIPMENT MAINTENANCE 351.00 DRIVE TIRE INSTALL#344 385440 518007180 1630.6265 REPAIRS-EQUIPMENT STREET EQUIPMENT MAINTENANCE 1,445.46 23014 12/4/2020 154278 BERGER,SAMANTHA 164.98 BOOTS-S BERGER 385668 20200910 1520.6281 UNIFORM/CLOTHING ALLOWANCE NATURAL RESOURCES 164,98 23015 12/4/2020 101562 CDW GOVERNMENT INC 130.11 LAPTOP POWER ADAPTERS 3854.49 3839144 1030,6725 CAPITAL OUTLAY-OFFICE EQUIP INFORMATION TECHNOLOGY 42.34 LAPTOP POWER ADAPTERS 385450 3852492 1030.6725 CAPITAL OUTLAY-OFFICE EQUIP INFORMATION TECHNOLOGY • 2,786.58 QUANTUM SCALER TAPE LIB MAINT 385697 4223325 1030.6249 OTHER CONTRACTUAL SERVICES INFORMATION TECHNOLOGY 2,959,03 23016 12/4/2020 101431 COMMUNITY HEALTH CHARITIES 72_50 CHARITABLE GIVING 385394 1124201002518 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 72_50 23017 12/4/2020 100128 DAKOTA ELECTRIC ASSOCIATION 46.62 SIGNAL 140TH/GARDNVW NOV 385709 200003037769NOV 5805.6255 UTILITIES-ELECTRIC STREET LIGHT UTILITY FUND 20 36.59 SIGNAL 140TH/HAYES NOV 385710 200003037777NOV 5805.6255 UTILITIES-ELECTRIC STREET LIGHT UTILITY FUND 20 16.40 GARDENVIEW DR PK SLTR NOV 385711 200004331096NOV 1730.6255 UTILITIES-ELECTRIC PARK BUILDING MAINTENANCE R55CKR2 LOGIS101 CITY OF APPLE VALLEY 12/2/2020 11:36:57 Council Check Register by GL Page- 2 Council Check Register by Invoice&Summary 9/18/2020 — 12/4/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 23017 12/4/2020 100128 DAKOTA ELECTRIC ASSOCIATION Continued... 20 19.94 REDWOOD PKS RESTRM NOV 385712 200004514691NOV 1730.6255 UTILITIES-ELECTRIC PARK BUILDING MAINTENANCE 20 16.76 15763 HEYWOOD CT NOV 385713 200010053463NOV 5805.6255 UTILITIES-ELECTRIC STREET LIGHT UTILITY FUND 20 136.31 23018 12/4/2020 100141 DICKS VALLEY SERVICE 89.95 ALIGNMENT#913 385435 80663 1210.6265 REPAIRS-EQUIPMENT POLICE FIELD OPERATIONS/PATROL 89.95 23019 12/4/2020 101365 ECM PUBLISHERS INC 42.50 PH-ORCHARD PATH ADD LOT 4 385400 805344 4502.6239 2020126G PRINTING IMPROVEMENTS-ASSESSED 42.50 PH-ORCHARD PATH ADD LOT 3 385401 805345 4502.6239 2020126G PRINTING IMPROVEMENTS-ASSESSED 51.00 PH-AMEND TO PD ZONE DISTRICT 385398 805346 1015.6239 PRINTING CITY CLERK/ELECTIONS 157.25 PH-13009 DIAMOND PATH-THE COVE 385399 805347 4502.6239 2020159G PRINTING IMPROVEMENTS-ASSESSED 293,25 23020 12/4/2020 120313 FASTENAL COMPANY 225.22 COPLING AIR ACTUATOR FILTER RM 385468 MNLAK180369 5325,6215 EQUIPMENT-PARTS WATER TREATMENT FCLTY MNTC/RPR 225.22 23021 12/4/2020 113505 FRONTIER PRECISION INC 18,298.00 GPS UNITS AND EQUIPMENT 385689 223512 5305.6735 CAPITAL OUTLAY-OTHER IMPROVEME WATER MGMT/REPORT/DATA ENTRY 18,298,00 23022 12/4/2020 100188 GACKSTETTER,PAMELA • 33.13 ELECTION SUPPLIES 385476 20201112 1015.6229 GENERAL SUPPLIES CITY CLERK/ELECTIONS 62.09 10/13-11/12 MILEAGE-GACKSTETTE 385476 20201112 1015.6277 MILEAGE/AUTO ALLOWANCE CITY CLERK/ELECTIONS 95.22 23023 12/4/2020 100491 GREATER TWIN CITIES UNITED WAY 40.00 385390 1124201002514 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 40.00 23024 12/4/2020 153505 HUELIFE,LLC 6,500.00 RECRUITMENT PARKS DIRECTOR 385460 20201113 1960.6235 CONSULTANT SERVICES CONTINGENCY 6,500.00 23025 12/4/ 137297 HUMERA TECH R55CKR2 Li i1 CITY OF APP LEY 12/2/ 1:36:57 Council Check Register by GL Page• 3 Council Check Register by Invoice&Summary 9/18/2020 -- 12/4/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 23025 12/4/2020 137297 HUMERA TECH Continued... 865.00 IN FLOOR HEAT ZONE-4 385682 200377 1920.6266 REPAIRS-BUILDING SENIOR CENTER 865.00 23026 12/4/2020 103314 INNOVATIVE OFFICE SOLUTIONS 8,559.67 MC LOWER LEVEL FURNITURE 385703 IN3170359 4002.6740 2019157G CAPITAL OUTLAY-MACH/EQUIPIOTHE MUNICIPAL BUILDINGS 91.25 OFFICE SUPPLIES,CLOCKS 385410 IN3176290 1920.6210 OFFICE SUPPLIES SENIOR CENTER 8.72 PAPER SUPPLIES 385455 IN3176761 1200.6210 OFFICE SUPPLIES POLICE MANAGEMENT 8.72 CALENDAR 385672 IN3180624 1200.6210 OFFICE SUPPLIES POLICE MANAGEMENT 25.13 STAPLER FOR JENAE 385707 IN3181486 1015.6210 OFFICE SUPPLIES CITY CLERK/ELECTIONS 31.59 COMM DEV MOUSE PADS&LOGBKS 385707 IN3181486 1100.6210 OFFICE SUPPLIES DEV MANAGEMENT 19.75 CLIPS&MARKERS-SUPPLY ROOM 385706 IN3181487 1035.6210 OFFICE SUPPLIES FINANCE 24.12 CHARLES-WALL FILE INBOX 385708 IN3181489 1010.6210 OFFICE SUPPLIES ADMINISTRATION 41.85- RETURN CALENDARS-WRONG SIZE 385423 SCN102964 1710.6210 OFFICE SUPPLIES PARK MAINTENANCE MANAGEMENT 8,727.10 23027 12/4/2020 129571 KRIS ENGINEERING INC 855.00 JOOMA PLOW EDGE FOR TRKS(2) 385683 34056 1665.6215 EQUIPMENT-PARTS STREET SNOW&ICE MATERIALS 855.00 23028 12/4/2020 148716 KWIK TRIP INC 300.00 (5)CAR WASH GIFT CARDS 385444 10181236 1350.6265 REPAIRS-EQUIPMENT FIRE VEHICLE MAINTENANCE 300.00 23029 12/4/2020 100299 MASTER ELECTRIC CO 260.00 CLEAN ELECT CONTACTS WELL 13 385427 SD31301 5320.6265 REPAIRS-EQUIPMENT WATER WELL/BOOSTER STN MNT/RPR 289.76 NEEDED REPAIR FOR DRAWDOWN CAB 385424 5D31306 5320.6265 REPAIRS-EQUIPMENT WATER WELL/BOOSTER STN MNT/RPR 549.76 23030 12/4/2020 100849 METRO VOLLEYBALL OFFICIALS ASS 377 00 VOLLEYBALL OFFICIALS 385458 848 1860.6235 CONSULTANT SERVICES REC VOLLEYBALL 377 00 23031 12/4/2020 138249 MINNESOTA ENVIRONMENTAL FUND 20.00 CHARITABLE GIVING 385382 11242010025112 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 20.00 23032 12/4/2020 100337 MN DEPT OF LABOR&INDUSTRY 40,00 BOILER INSPECTION FEES 385416 ABR0243765X 1940.6399 OTHER CHARGES AQUATIC SWIM CENTER 10.00 BOILER INSPECTION FEE 385417 ABR0243766X 1930.6399 OTHER CHARGES REDWOOD POOL 50.00 R55CKR2 LOGIS101 CITY OF APPLE VALLEY 12/2/2020 11:36:57 Council Check Register by GL Page- 4 Council Check Register by Invoice&Summary 9/18/2020 - 12/4/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 23032 12/4/2020 100337 MN DEPT OF LABOR&INDUSTRY Continued... 23033 12/4/2020 120496 NATURE CALLS INC 1.35- GOLF SALES TAX ADJUST 385477 26894 5150.6310 RENTAL EXPENSE GOLF COURSE MAINTENANCE 1.35 GOLF SALES TAX ADJUST 385477 26894 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET 578.48 PORTA POTTY RENTALS-OCT 385477 26894 5150.6310 RENTAL EXPENSE GOLF COURSE MAINTENANCE 578.48 23034 12/4/2020 100704 NOKOMIS SHOE SHOP 2.71- INSP SALES TAX ADJUST 385484 780459 1400.6281 UNIFORM/CLOTHING ALLOWANCE INSPECTIONS MANAGEMENT 2.71 INSP SALES TAX ADJUST 385484 780459 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 179.46 BOOTS-C ANDREJKA 385484 780459 1400.6281 UNIFORM/CLOTHING ALLOWANCE INSPECTIONS MANAGEMENT 179.46 23035 12/4/2020 118834 OPEN YOUR HEARTS 65.00 CHARITABLE GIVING 385380 11242010025110 9000,2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 65.00 23036 12/4/2020 100385 PLUNKETT'S PEST CONTROL INC 75.00 HAYES PEST CONTROL 385407 6864026 5265.6249 OTHER CONTRACTUAL SERVICES ARENA 2 BLDG MAINTENANCE-HAYES 75.00 23037 12/4/2020 144815 RIHM KEN WORTH 963,69 ECM&SENSOR#234 385692 317603AR 1765.6265 REPAIRS-EQUIPMENT PARK EQUIPMENT MAINTENANCE 963,69 23038 12/4/2020 152480 RMB ENVIRONMENTAL LAB 40.00 WATER QUALITY LAB SAMPLE 385421 B001088 5505.6235 CONSULTANT SERVICES STORM DRAIN MNTC/RPR/SUMPS • 160.00 WATER QUALITY LAB SAMPLE 385420 B001096 5505.6235 CONSULTANT SERVICES STORM DRAIN MNTC/RPR/SUMPS 200.00 23039 12/4/2020 100524 SOUTHERN GLAZERS WINE NAD SPIRITS OF MN 2,853.32 LIQ#1 00050756 385611 2016650 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 26.00 TAX#1 00050756 385612 2016651 5015.6540 TAXABLE MISC FOR RESALE LIQUOR#1 STOCK PURCHASES 45.00 LIQ#1 00050756 385613 2016651 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 620.80 LIQ#1 00050756 385614 2016652 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 2,369.60 LIQ#1 00050756 385615 2016653 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 76.50 LIQ#1 00050756 385616 2016654 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 638.00 WINE#1 00050756 385650 2016656 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 53.00 WINE#1 00050756 385651 2016657 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 2,263.58 LIQ#2 00050756 385629 2016658 ,5055.6510 LIQUOR LIQUOR#2 ST ,URCHASES R55CKR2 L J1 CITY OF APP LEY 12/2/ 1:36:57 Council Check Register by GL Page- 5 Council Check Register by Invoice 8.Summary 9/18/2020 -- 12/4/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 23039 12/4/2020 100524 SOUTHERN GLAZERS WINE NAD SPIRITS OF MN Continued... 264.50 CMLIQ#2 00050756 385630 2016659 5055.6510 LIQUOR LIQUOR#2 STOCK PURCHASES 247.50 LIQ#2 00050756 385631 2016660 5055.6510 LIQUOR LIQUOR#2 STOCK PURCHASES 49.67 LIQ#2 00050756 385632 2016661 5055.6510 LIQUOR LIQUOR#2 STOCK PURCHASES 2,103.98 LIQ#3 00050756 385638 2016675 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 768.85 LIQ#3 00050756 385639 2016676 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 628.40 LIQ#3 00050756 385640 2016677 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 49.67 LIQ#3 00050756 385641 2016678 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 960.00 WINE#3 00050756 385658 2016679 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 460.48 LIQ#1 00050756 385619 2018878 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 1,877.06 LIQ#1 00050756 385620 2018879 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 2,485.80 LIQ#1 00050756 385621 2018880 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 1,848.00 WINE#1 00050756 385653 2018881 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 751.50 LIQ#2 00050756 385633 2018883 5055.6510 LIQUOR LIQUOR#2 STOCK PURCHASES 121.45 LIQ#2 00050756 385634 2018884 5055.6510 LIQUOR LIQUOR#2 STOCK PURCHASES 1,962.00 WINE#2 00050756 385655 2018885 5055.6520 WINE LIQUOR#2 STOCK PURCHASES 1,155.08 LIQ#3 00050756 385643 2018897 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 2,582.84 LIQ#3 00050756 385644 2018898 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 155.98 LIQ#3 00050756 385645 2018899 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 2,917.95 WINE#3 00050756 385659 2018901 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 954.00 LIQ#1 00050756 385622 2021391 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 55.50 LIQ#1 00050756 385623 2021392 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 590.00 LIQ#1 00050756 385624 2021395 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 2,612.50 WINE#1 00050756 385654 2021396 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 2,778.10 LIQ#1 00050756 385625 2021397 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 360.00 LIQ#1 00050756 385626 2021399 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 62.75 LIQ#1 00050756 385627 2021400 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 72.00 WINE#1 00050756 385628 2021400 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 463.50 LIQ#2 00050756 385635 2021401 5055.6510 LIQUOR LIQUOR#2 STOCK PURCHASES 857.41 LIQ#2 00050756 385636 2021402 5055.6510 LIQUOR LIQUOR#2 STOCK PURCHASES 337.40 LIQ#3 00050756 385646 2021414 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 1.053.77 LIQ#3 00050756 385647 2021415 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 2,595.96 LIQ#3 00050756 385648 2021416 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 360.00 LIQ#3 00050756 385649 2021417 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 2,016.00 WINE#3 00050756 385660 2021418 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 160.00- CMWINE#3 00050756 385661 2021418 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 112.00 WINE#3 INV UNDERPAID 00050756 385657 5062399 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 67.95- CMLIQ#1 00050756 385610 9231800 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 204.00- CMLIQ#1 00050756 385617 9232014 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 96.00- CMLIQ#3 00050756 385642 9232021 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES R55CKR2 LOGIS101 CITY OF APPLE VALLEY 12/2/2020 11:36:57 Council Check Register by GL Page- 6 Council Check Register by Invoice&Summary 9/18/2020 — 12/4/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 23039 12/4/2020 100524 SOUTHERN GLAZERS WINE NAD SPIRITS OF MN Continued... 90.95- CMLIQ#3 00050756 385637 9232116 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 45.00- CMLIQ#1 00050756 385618 9232367 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 57.63- CMWINE#1 00050756 385652 9233323 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 28.25- CMWINE#2 00050756 385656 9233324 5055.6520 WINE LIQUOR#2 STOCK PURCHASES 85,88- CMWINE#3 00050756 385662 9233331 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 44,781.74 23040 12/4/2020 100486 TWIN CITY GARAGE DOOR CO 69.00 DOOR TRACK BUILDING 3 385447 532153 1540.6215 EQUIPMENT-PARTS CMF BUILDINGS&GROUNDS MNTC 69.00 23041 12/4/2020 101123 USA BLUE BOOK 193.18 SECURITY OF WELLS AND EQUIPMEN 385425 404252 5320.6211 SMALL TOOLS&EQUIPMENT WATER WELL/BOOSTER STN MNT/RPR 99,54- SECURITY WELLS EQUIPMENT 385042 418380 5320.6211 SMALL TOOLS&EQUIPMENT WATER WELL/BOOSTER STN MNT/RPR 93.64 23042 12/4/2020 148638 WERNER,SCOTT 140.00 NOTARY 385453 20201117 5605.6280 DUES&SUBSCRIPTIONS CEMETERY 140.00 23043 12/4/2020 100526 ZEE MEDICAL SERVICE 40.10 MC FIRST AID BOX REFILL 385464 54049666 1060.6229 GENERAL SUPPLIES MUNICIPAL BLDG&GROUNDS MNTC 40.10 307243 12/2/2020 143651 ACROSS THE STREET PRODUCTIONS 1,039.50 (3)BLUECARD TRAINING SUBSCRIP 385690 INV06151 1310.6275 SCHOOLS/CONFERENCES/EXP LOCAL FIRE TRAINING 1,039.50 307244 12/2/2020 100089 ADVANCE AUTO PARTS 11.02 FILTERS#301 385438 1594370802 1630.6215 EQUIPMENT-PARTS STREET EQUIPMENT MAINTENANCE 11.02 307245 12/2/2020 101231 ADVANCED GRAPHIX INC 119.00 AVPD DECALS 385465 205563 1200.6229 GENERAL SUPPLIES POLICE MANAGEMENT 119.00 307246 12/2/2020 155679 ALL IN ONE TRANSLATION AGENCY LLC 200.00 TRANSLATOR FOR VICTIM STMT 385457 AVP110520 1200.6235 CONSULTANT SERVICES POLICE MANAGEMENT 200.00 R55CKR2 L, J1 CITY OF APP LEY 12/2i 1:36:57 Council Check Register by GL Page- 7 Council Check Register by Invoice&Summary 9/18/2020 - 12/4/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 307247 12/2/2020 153995 AMAZON CAPITAL SERVICES Continued... 25.99 TABLET CHARGER 385408 13YCKX16J3WX 1710.6211 SMALL TOOLS&EQUIPMENT PARK MAINTENANCE MANAGEMENT 36.31 BP MONITOR 385430 17WD9HY994QT 1020,6229 GENERAL SUPPLIES HUMAN RESOURCES 69.77 (3)POWERPOINT CLICKER REMOTE 385403 17YVWQCXHCTH 1310.6229 GENERAL SUPPLIES FIRE TRAINING 45.40 FLOOR MAT 385422 1CVLY1GFNDNM 1600.6229 GENERAL SUPPLIES STREET MANAGEMENT 199.98 VAC AND CARPET SWEEPER 385412 1 KWX9N3JG4P1 1900.6211 SMALL TOOLS&EQUIPMENT AV COMMUNITY CENTER 47.42 FARADAY BAGS FOR PHONES 385456 1LKHL9FJVXDF 1200.6229 GENERAL SUPPLIES POLICE MANAGEMENT 355.00 SHOP VAC 385443 1VWCINNHX3PK 1540.6229 GENERAL SUPPLIES CMF BUILDINGS&GROUNDS MNTC 779.87 307248 12/2/2020 144656 AMERESCO,INC. 3,531.50 FACILITY CONDITION ASMT FINAL 385469 38315 1060,6249 OTHER CONTRACTUAL SERVICES MUNICIPAL BLDG&GROUNDS MNTC 3,531.50 307249 12/2/2020 100018 AMERICAN PLANNING ASSN 372 00 APA SUBSCRIPTION-TLOVELACE 385419 7192220104 1100.6280 DUES&SUBSCRIPTIONS DEV MANAGEMENT 372.00 307250 12/2/2020 100027 APACHE GROUP 77.65 PAPER TOWELS 385411 215395 1900.6229 GENERAL SUPPLIES AV COMMUNITY CENTER 77.65 PAPER TOWELS 385411 215395 1920.6229 GENERAL SUPPLIES SENIOR CENTER 77,66 PAPER TOWELS 385411 215395 5265.6229 GENERAL SUPPLIES ARENA 2 BLDG MAINTENANCE-HAYES 232.96 307251 12/2/2020 154253 APPLE FORD LINCOLN 95.61 TIE ROD END#913 385431 508875 1210.6215 EQUIPMENT-PARTS POLICE FIELD OPERATIONS/PATROL 278.39 PADS,ROTORS,CV SHAFT#913 385432 508887 1210.6215 EQUIPMENT-PARTS POLICE FIELD OPERATIONS/PATROL 97.56 CV SHAFT#913 385433 508895 1210.6215 EQUIPMENT-PARTS POLICE FIELD OPERATIONS/PATROL 59.79 BLOWER MOTOR RESISTOR#909 385436 508922 1210.6215 EQUIPMENT-PARTS POLICE FIELD OPERATIONS/PATROL 1,342.67 STEERING RACK#913 385684 508947 121 0.6215 EQUIPMENT-PARTS POLICE FIELD OPERATIONS/PATROL 35.74 EXHAUST GASKET#913 385434 509074 1210.6215 EQUIPMENT-PARTS POLICE FIELD OPERATIONS/PATROL 90.04 DOOR WEATHER SEAL#908 385437 509288 1210.6215 EQUIPMENT-PARTS POLICE FIELD OPERATIONS/PATROL 1,999.80 307252 12/2/2020 100747 ARAMARK UNIFORM SERVICES INC 40.99 COVERALLS 385448 629000062762 1530.6281 UNIFORM/CLOTHING ALLOWANCE FLEET&BUILDINGS-CMF 81.99 COVERALLS 385448 629000062762 1600.6281 UNIFORM/CLOTHING ALLOWANCE STREET MANAGEMENT 102.87 COVERALLS 385448 629000062762 1710.6281 UNIFORM/CLOTHING ALLOWANCE PARK MAINTENANCE MANAGEMENT 225.85 307253 12/2/2020 155649 AVERYSALES,LLC R55CKR2 LOGIS101 CITY OF APPLE VALLEY 12/2/2020 11:36:57 Council Check Register by GL Page- 8 Council Check Register by Invoice&Summary 9/18/2020 - 12/4/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 307253 12/2/2020 155649 AVERYSALES,LLC Continued... 1,700.00 AV SBA-AVERYSALES,LLC 384495 20201112K 3212.6396 COVID-19 SMALL BUSN ASST PROGRAM EDA OPERATION 1,700.00 307254 12/2/2020 152059 AXON ENTERPRISE,INC. 3,459.38 TASERS CARTRIDGES 385470 SI1694891 1200.6229 GENERAL SUPPLIES POLICE MANAGEMENT 5,325,75 TASERS(5) 385470 SI1694891 1200.6211 SMALL TOOLS&EQUIPMENT POLICE MANAGEMENT 8,785.13 307255 12/2/2020 144930 CANON 42.68 COPIER LEASE 385696 22146231 1920.6310 RENTAL EXPENSE SENIOR CENTER 47.69 COPIER LEASE 385696 22146231 1400.6310 RENTAL EXPENSE INSPECTIONS MANAGEMENT 289,01 COPIER LEASE 385696 22146231 1700.6310 RENTAL EXPENSE PARK&RECREATION MANAGEMENT 399.60 COPIER LEASE 385696 22146231 1200.6310 RENTAL EXPENSE POLICE MANAGEMENT 730.68 COPIER LEASE 385696 22146231 1030.6310 RENTAL EXPENSE INFORMATION TECHNOLOGY 30.09 COPIER LEASE 385696 22146231 5095.6310 RENTAL EXPENSE LIQUOR#3 OPERATIONS 30,09 COPIER LEASE 385696 22146231 5065.6310 RENTAL EXPENSE LIQUOR#2 OPERATIONS 30.09 COPIER LEASE 385696 22146231 5025.6310 RENTAL EXPENSE LIQUOR#1 OPERATIONS 62.01 COPIER LEASE 385696 22146231 5105.6310 RENTAL EXPENSE GOLF MANAGEMENT 42.05 COPIER LEASE 385696 22146231 5210.6310 RENTAL EXPENSE ARENA 1 BUILDING MAINTENANCE 99.88 COPIER LEASE-OCT-NOV 385462 22146232 2012.6310 RENTAL EXPENSE CABLE TV JOINT POWERS 1,803.87 307256 12/2/2020 151769 CASPERS,DUANE 200.00 2 PR BOOTS-D CASPERS 385666 20201117 1600.6281 UNIFORM/CLOTHING ALLOWANCE STREET MANAGEMENT 200.00 307257 12/2/2020 100878 CHARTER COMMUNICATIONS 88.74 AFS2 DIGITAL RECEIVER-NOV 385409 835230604012107 1330.6237 TELEPHONE/PAGERS FIRE OPERATIONS 9NOV20 25.36 CABLE SERVICE-NOV 385677 835230604012757 1200.6237 TELEPHONE/PAGERS POLICE MANAGEMENT 1NOV20 90.12 GOLF CABLE TV-NOV 385463 835230604052429 5110.6237 TELEPHONE/PAGERS GOLF CLUBHOUSE BUILDING 8NOV20 204.22 307258 12/2/2020 151149 CHEM-AQUA,INC. 231.79 CHEM AQUA 10-15-20 385714 7137506 1920.6249 OTHER CONTRACTUAL SERVICES SENIOR CENTER 231.79 HCSC WATER TRERATMENT PROGRAM 385415 7169272 1920.6249 OTHER CONTRACTUAL SERVICES SENIOR CENTER 463.58 R55CKR2 L, J1 CITY OF APP LEY 12/2/ 1:36:57 Council Check Register by GL Page- 9 Council Check Register by Invoice&Summary 9/18/2020 - 12/4/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 307259 12/2/2020 100282 CINTAS CORPORATION Continued... 22.32 CARPET 385454 4067897220 1060.6240 CLEANING SERVICE/GARBAGE REMOVMUNICIPAL BLDG&GROUNDS MNTC 41.12 MATS CMF 385413 4067897257 1540.6240 CLEANING SERVICE/GARBAGE REMOVCMF BUILDINGS&GROUNDS MNTC .33- LIQ2 USE TAX 385679 4067898447 5000.2330 DUE TO OTHER GOVERNMENT LIQUOR BALANCE SHEET .33 LIQ2 USE TAX 385679 4067898447 5065.6240 CLEANING SERVICE/GARBAGE REMOVLIQUOR#2 OPERATIONS 4.80 RUGS 385679 4067898447 5065.6240 CLEANING SERVICE/GARBAGE REMOVLIQUOR#2 OPERATIONS .63- LIQ1 USE TAX 385678 4068501106 5000.2330 DUE TO OTHER GOVERNMENT LIQUOR BALANCE SHEET .63 LIQ1 USE TAX 385678 4068501106 5025.6240 CLEANING SERVICE/GARBAGE REMOVLIQUOR#1 OPERATIONS 9.20 RUGS 385678 4068501106 5025.6240 CLEANING SERVICE/GARBAGE REMOVLIQUOR#1 OPERATIONS 77.44 307260 12/2/2020 130960 COLD SPRING GRANITE COMPANY 255.60 NICHE PLAQUE-AMUNDSON 385414 R11599955 5605.6325 COLUMBARIUM CEMETERY 255.60 307261 12/2/2020 137533 DCA TITLE 255.00 AVGC REZONING 385418 A19751921 1100.6239 PRINTING DEV MANAGEMENT 255.00 307262 12/2/2020 100434 DOUGHERTY MOLENDA SOLFEST HILL 50.66 AT&T ANTENNA LEASE-VALLEYWOOD 385485 192494 1000.2430 20053022 ANTENNA LEASE ESCROWS GENERAL FUND BALANCE SHEET 66.00 VERIZON ANTENNA LEASE-VALLEYWO 385486 192495 1000.2430 20053026 ANTENNA LEASE ESCROWS GENERAL FUND BALANCE SHEET 354.62 TMOBILE ANTENNA LEASE-LONGRIDG 385487 192496 1000.2430 20053008 ANTENNA LEASE ESCROWS GENERAL FUND BALANCE SHEET 379.95 T-MOBILE ANTENNA LEASE-QUARRY 385488 192497 1000.2430 20053020 ANTENNA LEASE ESCROWS GENERAL FUND BALANCE SHEET 50.66 VERIZON-QUARRY PT WIRELESS 385489 192498 1000.2430 20053026 ANTENNA LEASE ESCROWS GENERAL FUND BALANCE SHEET 75.99 VILLAGE POINT PLAZA/LIVABLE CO 385490 192499 4502.6231 2015152G LEGAL SERVICES IMPROVEMENTS-ASSESSED 101.32 MENARDS-HANSON CONCRETE REDEVE 385491 192500 4502.6231 2018158G LEGAL SERVICES IMPROVEMENTS-ASSESSED 2,260.02 ORCHARD PLACE/ROCKPORT LLC 385492 192501 4502.6231 2020126G LEGAL SERVICES IMPROVEMENTS-ASSESSED 379.95 TMOBILE ANTENNA LEASE-PALOMINO 385493 192502 1000.2430 20053017 ANTENNA LEASE ESCROWS GENERAL FUND BALANCE SHEET 734.57 THE SHORES PC-18-16 PZB 385494 192503 4502.6231 2018170G LEGAL SERVICES IMPROVEMENTS-ASSESSED 297.00 GIFT CONTRACT-P.R. 385495 192504 1050.6231 2020117G LEGAL SERVICES LEGAL GENERAL SERVICES 344.78 TRADEMARK RENEWAL 385496 192505 1050.6231 LEGAL SERVICES LEGAL GENERAL SERVICES 177.31 APPLEWOOD POINTE SENIOR COOP T 385497 192506 4502.6231 2019146G LEGAL SERVICES IMPROVEMENTS-ASSESSED 75.99 AV COMMERCIAL PROJECT-SCANNELL 385498 192507 4502.6231 2019165G LEGAL SERVICES IMPROVEMENTS-ASSESSED 346.50 SEX OFFENDER RES ORDINANCE LAW 385499 192508 1055.6231 LEGAL SERVICES LEGAL PROSECUTING ATTORNEY 198.00 A VS M,F AND C/J.P.A. 385500 192509 1050.6231 LEGAL SERVICES LEGAL GENERAL SERVICES 486.75 SUMMERS RIDGE/COBBLESTONE SR C 385501 192510 4502.6231 2020156G LEGAL SERVICES IMPROVEMENTS-ASSESSED 126.65 VILLAGE FOUNDERS CIR 2ND-ROER 385502 192511 4502.6231 2020160G LEGAL SERVICES IMPROVEMENTS-ASSESSED 986.12 CODE VIOLATIONS-MISC 385503 192544 1050.6231 LEGAL SERVICES LEGAL GENERAL SERVICES 7,492.84 R55CKR2 LOGIS101 CITY OF APPLE VALLEY 12/2/2020 11:36:57 Council Check Register by GL Page- 10 Council Check Register by Invoice&Summary 9/18/2020 -- 12/4/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 307263 12/2/2020 101298 FERGUSON ENTERPRISES Continued... 99.86 WATER FILTERS 385441 8007516 1060.6229 GENERAL SUPPLIES MUNICIPAL BLDG&GROUNDS MNTC 99.86 307264 12/2/2020 152040 FIRE SERVICE MANAGEMENT 444.16 TURNOUT GEAR REPAIR&CLEANING 385691 23076 1330.6265 REPAIRS-EQUIPMENT FIRE OPERATIONS 444.16 307265 12/2/2020 109951 FIRST STATE TIRE RECYCLING 509.92 USED TIRE DISPOSAL 385686 115630 1530.6240 CLEANING SERVICE/GARBAGE REMOVFLEET&BUILDINGS-CMF 509.92 307266 12/2/2020 150163 GALLS 1,160.00 BALLISTIC HELMETS(2)CROWD CNT 385471 16949315 2057.6211 SMALL TOOLS&EQUIPMENT POLICE SPECIAL PROJECTS 2,520.00 AWARDS 365483 16981677 1200.6281 UNIFORM/CLOTHING ALLOWANCE POLICE MANAGEMENT 3,680.00 307267 12/2/2020 101328 GOVCONNECTION INC 3,063.59 LAPTOP COMPUTERS(1) 385694 70671009 1030.6725 CAPITAL OUTLAY-OFFICE EQUIP INFORMATION TECHNOLOGY 150.54 UPS BATTERIES 385451 70671091 1030.6215 EQUIPMENT-PARTS INFORMATION TECHNOLOGY 3,214.13 307268 12/2/2020 100255 JOHNSON BROTHERS LIQUOR 132.00- CMLIQ#1 00000109 385504 124485 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 847.56 WINE#3 00000109 385574 1676306 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 426.00 LIQ#3 00000109 385537 1676321 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 627.60 WINE#3 00000109 385575 1676322 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 1,875.56 LIQ#1 00000109 365505 1684095 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 1,891.50 LIQ#1 00000109 385506 1684096 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 2,244.22 LIQ#2 00000109 385524 1684097 5055.6510 LIQUOR LIQUOR#2 STOCK PURCHASES 3,074,42 LIQ#3 00000109 385538 1684098 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 995.00 WINE#3 00000109 385576 1684099 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 2,388.14 LIQ#1 00000109 385507 1684100 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 1,622.63 WINE#1 00000109 385557 1684101 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 55.15- CMWINE#1 00000109 385558 1684101 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 34.90 WINE#2 00000109 385564 1684102 5055.6520 WINE LIQUOR#2 STOCK PURCHASES 3,211.98 LIQ#1 00000109 385508 1684103 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 462.40 WINE#1 00000109 385559 1684104 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 125.00 LIQ#2 00000109 385525 1684105 5055.6510 LIQUOR LIQUOR#2 STOCK PURCHASES 515.25 LIQ#2 00000109 385526 1684106 5055.6510 LIQUOR LIQUOR#2 STO("PURCHASES 480.10 WINE#2 00000109 385565 1684107 5055.6520 WINE LIQUOR#2 ST URCHASES R55CKR2 L, J1 CITYOFAPP LEY 12/2/ 1:36:57 Council Check Register by GL Page- 11 Council Check Register by Invoice&Summary 9/18/2020 -- 12/4/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 307268 12/2/2020 100255 JOHNSON BROTHERS LIQUOR Continued... 1,099.03 LIQ#2 00000109 385527 1684108 5055.6510 LIQUOR LIQUOR#2 STOCK PURCHASES 76.00 WINE#2 00000109 385566 1684109 5055.6520 WINE LIQUOR#2 STOCK PURCHASES 749.71 LIQ#2 00000109 385528 1684110 5055.6510 LIQUOR LIQUOR#2 STOCK PURCHASES 194.30 WINE#2 00000109 385567 1684111 5055.6520 WINE LIQUOR#2 STOCK PURCHASES 394.50 LIQ#3 00000109 385539 1684112 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 1,289.36 LIQ#3 00000109 385540 1684113 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 709.72 WINE#3 00000109 385577 1684114 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 1,403.09 LIQ#3 00000109 385541 1684115 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 880.00 WINE#3 00000109 385578 1684116 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 430.00 LIQ#1 00000109 385509 1684425 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 119.00 LIQ#1 00000109 385510 1688877 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 788.50 LIQ#1 00000109 385511 1688878 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 201.60 LIQ#1 00000109 385512 1688879 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 540.60 WINE#1 00000109 385513 1688879 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 100.00 LIQ#1 00000109 385514 1688880 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 310.50 LIQ#3 00000109 385542 1688881 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 707.74 LIQ#1 00000109 385515 1688882 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 228,32 LIQ#1 00000109 385516 1688883 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 1,554.09 LIQ#1 00000109 385517 1688884 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 193.90 LIQ#1 00000109 385518 1688885 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 1,501.40 WINE#1 00000109 385560 1688886 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 407.05 WINE#2 00000109 385568 1688888 5055.6520 WINE LIQUOR#2 STOCK PURCHASES 588.49 LIQ#2 00000109 385529 1688889 5055.6510 LIQUOR LIQUOR#2 STOCK PURCHASES 99.50 WINE#2 00000109 385569 1688890 5055.6520 WINE LIQUOR#2 STOCK PURCHASES 207.00 LIQ#2 00000109 385530 1688891 5055.6510 LIQUOR LIQUOR#2 STOCK PURCHASES 364.12 WINE#2 00000109 385570 1688892 5055.6520 WINE LIQUOR#2 STOCK PURCHASES 430.54 LIQ#2 00000109 385531 1688893 5055.6510 LIQUOR LIQUOR#2 STOCK PURCHASES 1,263.66 WINE#2 00000109 385571 1688894 5055.6520 WINE LIQUOR#2 STOCK PURCHASES 651.32 LIQ#3 00000109 385543 1688895 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 2,317.81 WINE#3 00000109 385579 1688896 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 324.00 LIQ#3 00000109 385544 1688897 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 1,926.96 WINE#3 00000109 385580 1688898 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 484.00 LIQ#3 00000109 385547 1688899 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 80.00 LIQ#3 00000109 385548 1688900 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 563.15 WINE#3 00000109 385581 1688901 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 201.60 LIQ#3 00000109 385549 1689254 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 352.50 LIQ#1 00000109 385519 1693147 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 352.50 LIQ#3 00000109 385550 1693148 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 391.39 WINE#1 00000109 385561 1693149 5015.6520 WINE LIQUOR#1 STOCK PURCHASES R55CKR2 LOGIS101 CITY OF APPLE VALLEY 12/2/2020 11:36:57 Council Check Register by GL Page- 12 Council Check Register by Invoice&Summary 9/18/2020 - 12/4/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 307268 12/2/2020 100255 JOHNSON BROTHERS LIQUOR Continued... 124.15 WINE#1 00000109 385562 1693150 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 1,522.43 LIQ#1 00000109 385520 1693151 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 2,201.32 WINE#1 00000109 385563 1693152 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 6,919.06 LIQ#1 00000109 385521 1693153 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 2,389.00 LIQ#2 00000109 385532 1693154 5055.6510 LIQUOR LIQUOR#2 STOCK PURCHASES 2,586.00 LIQ#3 00000109 385551 1693155 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 90.00 LIQ#3 00000109 385552 1693156 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 2,781.30 LIQ#1 00000109 385522 1693157 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 2,711.70 LIQ#1 00000109 385523 1693158 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 330.90 WINE#2 00000109 385572 1693159 5055.6520 WINE LIQUOR#2 STOCK PURCHASES 477.94 LIQ#2 00000109 385533 1693160 5055.6510 LIQUOR LIQUOR#2 STOCK PURCHASES 131.83 WINE#2 00000109 385573 1693161 5055.6520 WINE LIQUOR#2 STOCK PURCHASES 594.00 LIQ#2 00000109 385534 1693162 5055.6510 LIQUOR LIQUOR#2 STOCK PURCHASES 157.00 LIQ#2 00000109 385535 1693163 5055.6510 LIQUOR LIQUOR#2 STOCK PURCHASES 782.50 LIQ#2 00000109 385536 1693164 5055.6510 LIQUOR LIQUOR#2 STOCK PURCHASES 620.54 WINE#3 00000109 385582 1693165 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 95.10 WINE#3 00000109 385583 1693166 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 1,039.00 LIQ#3 00000109 385553 1693167 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 93.04 LIQ#3 00000109 385554 1693168 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 1,710.00 LIQ#3 00000109 385555 1693169 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 464.40 LIQ#3 00000109 385556 1693170 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 72.00 TAX#3 00000109 385545 6125398 5085.6540 TAXABLE MISC FOR RESALE LIQUOR#3 STOCK PURCHASES 26.00 NTAX#3 00000109 385546 6125398 5085.6545 NON-TAXABLE MISC FOR RESALE LIQUOR#3 STOCK PURCHASES 73,031.27 307269 12/2/2020 152648 JOHNSON CONTROLS FIRE PROTECT 153.60 DOOR OPEN HOLDERS MC 385446 87263612 1060.6266 REPAIRS-BUILDING MUNICIPAL BLDG&GROUNDS MNTC 153.60 307270 12/2/2020 155695 JOHNSON,ELIZABETH 79.25 UB REFUND 15739 GRIFFON PATH 385467 20201125A 5301.4997 WATER/SEWERACCT REFUNDS WATER&SEWER FUND REVENUE 79.25 307271 12/2/2020 122228 KOPESKY,CHARLES M 106.21 4 PR JEANS-C KOPESKY 385669 20201119 1710.6281 UNIFORM/CLOTHING ALLOWANCE PARK MAINTENANCE MANAGEMENT 106.21 307272 12/2/2020 102246 LERUM,TIMOTHY M 70.00 JEANS 2 PR-T LERUM 385667 20201119 1710.6281 UNIFORM/CLOTHING ALLOWANCE PARK MAINTENA"'CE MANAGEMENT 70.00 R55CKR2 LL J1 CITY OF APP LEY 12/2/ 1:36:57 Council Check Register by GL Page- 13 Council Check Register by Invoice&Summary 9/18/2020 — 12/4/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 307272 12/2/2020 102246 LERUM,TIMOTHY M Continued... 307273 12/2/2020 101616 LMC INSURANCE TRUST 10,000.00 CLAIM GL104639-JAMES AERY 385699 6205 7205.6399 OTHER CHARGES INSURANCE CLAIMS 10,000.00 307274 12/2/2020 100309 MENARDS 45 63 WELL 4 PRELUBE LINE 385426 4860 5320.6215 EQUIPMENT-PARTS WATER WELL/BOOSTER STN MNT/RPR 32.20 WIREMOLD RACEWAY CHANNEL 385402 5472A 1340.6229 GENERAL SUPPLIES FIRE BLDG&GROUNDS MNTC 29.37 SCREW BITS,MISC TOOLS 385428 6071 1730.6211 SMALL TOOLS&EQUIPMENT PARK BUILDING MAINTENANCE 61.37 BIT SETS,MISC 385475 6078 5505.6211 SMALL TOOLS&EQUIPMENT STORM DRAIN MNTC/RPR/SUMPS 62.19 HUB INSTALLATION LONGRIDGE 385671 6143 5310.6215 EQUIPMENT-PARTS WATER METER RPR/REPLACE/READNC 14.09 DRAIN TILE PARTS 385442 6147 1610.6229 GENERAL SUPPLIES STREET/BOULEVARD REPAIR 8 MNTC 5.12 (2)WATER-DERAAS 385445 6236 1330.6229 GENERAL SUPPLIES FIRE OPERATIONS 249.97 307275 12/2/2020 112614 METRO CHIEF FIRE OFFICERS ASSN 100.00 2021 DUES-METRO CHIEF ASSC. 385404 20201112 1000.1560 PREPAID EXPENSES GENERAL FUND BALANCE SHEET 100.00 307276 12/2/2020 101376 MN DEPT OF HEALTH 38,753.00 WATER SVC CONNECT FEE-4TH QTR 385705 20201112 5300.2332 STATE WATER TESTING FEE WATER&SEWER FUND BAL SHEET 38,753.00 307277 12/2/2020 144492 MN DNR ECOLOGICAL AND WATER RESOURCES 250.00 SCOUT AERATOR PERMIT 385396 20201001 5505.6265 REPAIRS-EQUIPMENT STORM DRAIN MNTC/RPR/SUMPS 250.00 307278 12/2/2020 130697 NELSON,ZACHARY L 140.00 4 PR JEANS-Z NELSON 385670 20201015 5365.6281 UNIFORM/CLOTHING ALLOWANCE SEWER MGMT/REPORTS/DATA ENTRY 140.00 307279 12/2/2020 154712 OFFICETEAM 1,550,00 TEMP EE-TBERNATZ WEEK END11/13 385681 56673100 1100.6249 OTHER CONTRACTUAL SERVICES DEV MANAGEMENT 1,550.00 307280 12/2/2020 155678 O'NEIL,TAD 34,99 1 PR JEANS-T ONEIL 385429 20201116 5305,6281 UNIFORM/CLOTHING ALLOWANCE WATER MGMT/REPORT/DATA ENTRY 154.99 BOOT-TONEIL 385429 20201116 5305.6281 UNIFORM/CLOTHING ALLOWANCE WATER MGMT/REPORT/DATA ENTRY 189.98 R55CKR2 LOGIS101 CITY OF APPLE VALLEY 12/2/2020 11:36:57 Council Check Register by GL Page- 14 Council Check Register by Invoice&Summary 9/18/2020 -- 12/4/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 307281 12/2/2020 121631 PALO,JAMES Continued... 1.00 REFUND FOR 13453 FINDLAY 385673 20201123 1001.4072 STATE SURTAX COLLECTED GENERAL FUND REVENUE 42.50 REFUND FOR 13453 FINDLAY 385673 20201123 1001.4924 ELECTRICAL PERMIT GENERAL FUND REVENUE 43.50 307282 12/2/2020 100751 PHILLIPS WINE&SPIRITS INC 44.00 WINE#1 UNDERPAID INV 00000106 385602 6118814 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 2,850.05 LIQ#1 00000106 385584 6122143 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 952.75 WINE#1 00000106 385603 6122144 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 322.56 WINE#2 00000106 385605 6122144 5055.6520 WINE LIQUOR#2 STOCK PURCHASES 126.00 TAX#1 00000106 385585 6122145 5015.6540 TAXABLE MISC FOR RESALE LIQUOR#1 STOCK PURCHASES 51.80 NTAX#1 00000106 385586 6122145 5015.6545 NON-TAXABLE MISC FOR RESALE LIQUOR#1 STOCK PURCHASES 317.75 LIQ#2 00000106 385595 6122146 5055.6510 LIQUOR LIQUOR#2 STOCK PURCHASES 1,511.01 LIQ#3 00000106 385597 6122148 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 2,437.41 LIQ#1 00000106 385589 6125390 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 99,25 LIQ#1 00000106 385590 6125391 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 1,083,87 WINE#1 00000106 385591 6125391 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 181,00 TAX#1 00000106 385592 6125392 5015.6540 TAXABLE MISC FOR RESALE LIQUOR#1 STOCK PURCHASES 444.00 LIQ#3 00000106 385598 6125393 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 508.20 LIQ#2 00000106 385596 6125394 5055.6510 LIQUOR LIQUOR#2 STOCK PURCHASES 358.00 WINE#2 00000106 385606 6125395 5055.6520 WINE LIQUOR#2 STOCK PURCHASES 283.25 LIQ#3 00000106 385599 6125396 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 4,760.81 WINE#3 00000106 385608 6125397 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 127.95 LIQ#1 00000106 385593 6127818 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 503.81 WINE#1 00000106 385604 6127819 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 26.00 TAX#1 00000106 385594 6127820 5015.6540 TAXABLE MISC FOR RESALE LIQUOR#1 STOCK PURCHASES 394.92 WINE#2 00000106 385607 6127822 5055.6520 WINE LIQUOR#2 STOCK PURCHASES 206.40 LIQ#3 00000106 385600 6127823 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 1,292.29 WINE#3 00000106 385609 6127824 5085.6520 WINE LIQUOR#3 STOCK PURCHASES 26.00 TAX#3 00000106 385601 6127825 5085.6540 TAXABLE MISC FOR RESALE LIQUOR#3 STOCK PURCHASES 19.05- CMLIQ#1 00000106 385587 618934 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 13.19- CMWINE#1 00000106 385588 618934 5015.6520 WINE LIQUOR#1 STOCK PURCHASES 18,876.84 307283 12/2/2020 155694 PRIMOLI,TYRONE 39.36 UB REFUND 14946 ECHO WAY 385466 20201125C 5301.4997 WATER/SEWER ACCT REFUNDS WATER&SEWER FUND REVENUE 39.36 307284 12/2/2020 132465 SAM'S CLUB DIRECT .64- CH SALES TAX ADJUST 385397 202010290845 1060,6229 GENERAL SUPPLIES MUNICIPAL BLP^'.GROUNDS MNTC .64 CH SALES TAX ADJUST 385397 202010290845 1000.2330 DUE TO OTHER GOVERNMENT GENERAL Flit ANCE SHEET R55CKR2 Lk. J1 CITYOFAPP LEY 12/2/ 1:36:57 Council Check Register by GL Page- 15 Council Check Register by Invoice&Summary 9/18/2020 - 12/4/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 307284 12/2/2020 132465 SAM'S CLUB DIRECT Continued... 18.38 BOTTLED WATER 385397 202010290845 1060.6229 GENERAL SUPPLIES MUNICIPAL BLDG&GROUNDS MNTC 18.38 307285 12/2/2020 100478 SECURITAS ELECTRONIC SECURITY INC 310.00 HAYES FIRE SYSTEM REPAIR 385406 1933239 5265.6265 REPAIRS-EQUIPMENT ARENA 2 BLDG MAINTENANCE-HAYES 90.00 WTP FIRE ALARM-DEC-FEB 385452 70006589241 5325.6249 OTHER CONTRACTUAL SERVICES WATER TREATMENT FCLTY MNTC/RPR 96.00 HAYES ALARM-DEC-FEB 385405 7000658942 5265.6249 OTHER CONTRACTUAL SERVICES ARENA 2 BLDG MAINTENANCE-HAYES 496.00 307286 12/2/2020 100432 SEH ENGINEERS 416.50 DESIGN 385687 395426 2027.6235 2021104G CONSULTANT SERVICES ROAD ESCROW 949.96 CONSTRUCTION ADMIN 385688 395427 2027.6235 2020141G CONSULTANT SERVICES ROAD ESCROW 1,366.46 307287 12/2/2020 111161 SHRED IT USA LLC 19.39 SHRED IT 385675 8180904995 1100.6240 CLEANING SERVICE/GARBAGE REMOVDEV MANAGEMENT 19.40 SHRED IT 385675 8180904995 1510.6240 CLEANING SERVICE/GARBAGE REMOVPW ENGINEERING&TECHNICAL 58.17 SHRED IT 385675 8180904995 1400.6240 CLEANING SERVICE/GARBAGE REMOVINSPECTIONS MANAGEMENT 96.96 307288 12/2/2020 101462 SMITH&LOVELESS INC 22.77- UTIL SALES TAX ADJUST 385474 148744 5380.6215 EQUIPMENT-PARTS SEWER LIFT STN REPAIR&MNTC 22.77 UTIL SALES TAX ADJUST 385474 148744 5300.2330 DUE TO OTHER GOVERNMENT WATER&SEWER FUND BAL SHEET 353.83 LIFT 5 REPL GAUGE 385474 148744 5380.6215 EQUIPMENT-PARTS SEWER LIFT STN REPAIR&MNTC 353.83 307289 12/2/2020 155693 SOLBERG,DANIEL 170.56 UB REFUND 5359 EMERALD WAY 385461 20201125E 5301,4997 WATER/SEWER ACCT REFUNDS WATER&SEWER FUND REVENUE 170.56 307290 12/2/2020 155615 STREETLIGHT DATA,INC. 5,000.00 TRAFFIC ANALYSIS LICENSE 385680 13917 1510.6211 SMALL TOOLS&EQUIPMENT PW ENGINEERING&TECHNICAL 5,000.00 307291 12/2/2020 147984 SWAGIT PRODUCTIONS,LLC 695.00 MEETING WEBSTREAMING(OCT) 385702 16340 4817.6235 CONSULTANT SERVICES CABLE TV-SPECIAL REV FUND 695.00 307292 12/2/2020 145278 TACTICAL SOLUTIONS 1,260.00 REPLACEMENT VEST 385481 8199 1200.6281 UNIFORM/CLOTHING ALLOWANCE POLICE MANAGEMENT R55CKR2 LOGIS101 CITY OF APPLE VALLEY 12/2/2020 11:36:57 Council Check Register by GL Page- 16 Council Check Register by Invoice 8 Summary 9/18/2020 -- 12/4/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 307292 12/2/2020 145278 TACTICAL SOLUTIONS Continued... 1,260,00 REPLACEMENT VEST 385478 8200 1200.6281 UNIFORM/CLOTHING ALLOWANCE POLICE MANAGEMENT 1,260.00 REPLACEMENT VEST 385479 8201 1200.6281 UNIFORM/CLOTHING ALLOWANCE POLICE MANAGEMENT 1,359.70 REPLACEMENT VEST 385482 8202 1200.6281 UNIFORM/CLOTHING ALLOWANCE POLICE MANAGEMENT 1,389.00 REPLACEMENT VEST 385473 8203 1200.6281 UNIFORM/CLOTHING ALLOWANCE POLICE MANAGEMENT 1,260.00 REPLACEMENT VEST 385480 8204 1200.6281 UNIFORM/CLOTHING ALLOWANCE POLICE MANAGEMENT 1,389.00 REPLACEMENT VEST 385472 8205 1200.6281 UNIFORM/CLOTHING ALLOWANCE POLICE MANAGEMENT 9,177.70 307293 12/2/2020 101342 THOMSON REUTERS-WEST 315.62 BACKGROUND CHECKS-SEPT 385676 843106262 1215.6249 OTHER CONTRACTUAL SERVICES POLICE DETECTIVE UNIT 315.62 307294 12/2/2020 100470 TIME SQUARE SHOPPING CENTER II 1,561.02 LIQ1 CAM ESCROW-DEC 385704 20201124 5025.6310 RENTAL EXPENSE LIQUOR#1 OPERATIONS 1,721.47 LIQ1 TAX ESCROW-DEC 385704 20201124 5025.6310 RENTAL EXPENSE LIQUOR#1 OPERATIONS 11,500.00 LIQ1 LEASE-DEC 385704 20201124 5025.6310 RENTAL EXPENSE LIQUOR#1 OPERATIONS 14,782.49 307295 12/2/2020 155701 US PATIO SYSTEMS 31.25 APP FEE REFUND FOR 12812 EDGEW 385674 20201123A 1001.4060 PERMIT-BUILDING PERMIT GENERAL FUND REVENUE 31.25 307296 12/2/2020 100363 XCEL ENERGY 171.92 POL GUN RANGE ELECTRIC 385459 5158758142NOV20 1255.6255 UTILITIES-ELECTRIC POLICE GUN RANGE 171.92 20201127 11/25/2020 148015 EMPOWER 810.00 MNDCP-457 CONTRIBUTIONS 385383 11242010025113 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLLCLEARING BAL SHEET 810.00 20201128 11/25/2020 151439 EMPOWER 300.00 MNDCP-ROTH 457 CONTRIBUTIONS 385386 11242010025116 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 300.00 20201129 11/25/2020 148869 EMPOWER(HCSP) 392.82 SERGEANT HCSP FUNDING-GROSS WA 385385 11242010025115 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 846.42 ADMIN HCSP FUNDING-GROSS WAGES 385385 11242010025115 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 955.56 HCSP FUNDING-ANN LV/COMP 385385 11242010025115 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 1,412.86 POLICE HCSP FUNDING-GROSS WAGE 385385 11242010025115 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 3,607.66 R55CKR2 Lt. J1 CITY OF APP LEY 12/2/ 1:36:57 Council Check Register by GL Page- 17 Council Check Register by Invoice&Summary 9/18/2020 -- 12/4/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 20201129 11/25/2020 148869 EMPOWER(HCSP) Continued... 20201130 11/27/2020 102664 US BANK 9,280.24 EMPLOYEE MEDICARE 385395 1124201002519 9000.2111 ACCRUED FEDERAL/FICA PAYROLL CLEARING BAL SHEET 9,280.24 CITY SHARE MEDICARE 385395 1124201002519 9000.2111 ACCRUED FEDERAL/FICA PAYROLL CLEARING BAL SHEET 24,787.80 CITY SHARE FICA 385395 1124201002519 9000.2111 ACCRUED FEDERAL/FICA PAYROLL CLEARING BAL SHEET 26,047.99 EMPLOYEE FICA 385395 1124201002519 9000.2111 ACCRUED FEDERAL/FICA PAYROLL CLEARING BAL SHEET 62,397.96 FEDERAL TAXES PR 385395 1124201002519 9000.2111 ACCRUED FEDERAL/FICA PAYROLL CLEARING BAL SHEET 131,794.23 20201131 11/25/2020 101238 MINNESOTA CHILD SUPPORT PAYMEN 478.00 CHILD SUPPORT DEDUCTIONS 385392 1124201002516 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 117.50 CHILD SUPPORT DEDUCTIONS 385393 1124201002517 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 595.50 20201132 11/27/2020 100657 MN DEPT OF REVENUE 27,853.02 STATE TAX WITHHOLDING 385391 1124201002515 9000.2112 ACCRUED STATE Wilt PAYROLL CLEARING BAL SHEET 27,853.02 20201133 11/27/2020 100392 PUBLIC EMPLOYEES RETIREMENT AS 126,390.77 RETIREMENT 385389 1124201002513 9000.2114 ACCRUED PERA PAYROLL CLEARING BAL SHEET 126,390.77 20201134 11/25/2020 148841 FURTHER 5,089.06 HSA EMPLOYEE FUNDING 385384 11242010025114 9000.2125 ACCRUED HSA/HRA BENEFIT PAYROLL CLEARING BAL SHEET 5,089.06 20201135 11/25/2020 148841 FURTHER 270.38 FLEX SPENDING MEDICAL 2020 385664 39623881 9000.2119 ACCRUED FLEX SPENDING PAYROLL CLEARING BAL SHEET 1,008,93 FLEX SPENDING DAYCARE 2020 385664 39623881 9000.2119 ACCRUED FLEX SPENDING PAYROLL CLEARING BAL SHEET 1,279.31 20201136 11/27/2020 100009 AFSCME COUNCIL#5 1.157.82 UNION DUES 385379 1124201002511 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 1,157.82 20201137 11/25/2020 151440 VANTAGEPOINT TRANSFER AGENTS 965.50 ROTH 457-PLAN#301171-FIRE TOO 385387 11242010025117 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 965.50 20201138 11/25/2020 100240 VANTAGEPOINT TRANSFER AGENTS-457 FT R55CKR2 LOGIS101 CITY OF APPLE VALLEY 12/2/2020 11:36:57 Council Check Register by GL Page- 18 Council Check Register by Invoice&Summary 9/18/2020 — 12/4/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 20201138 11/25/2020 100240 VANTAGEPOINT TRANSFER AGENTS-457 FT Continued... 27,919.51 ICMA-PLAN#301171-FIRE TOO 385388 1124201002512 9000,2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 27,919.51 20201139 11/25/2020 126459 VANTAGEPOINT TRANSFER AGENTS-ROTH 2,933.05 ROTH IRA-PLAN#705481 385381 11242010025111 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 2,933.05 20201140 11/27/2020 100009 AFSCME COUNCIL#5 1,158.28 UNION DUES 384179 111220855561 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 1,158.28 20201201 12/1/2020 148841 FURTHER 184 17 HSA EMPLOYER FUNDING 385663 20201201 9000.2125 ACCRUED HSA/HRA BENEFIT PAYROLL CLEARING BAL SHEET 184.17 20201202 12/4/2020 100038 APPLE VALLEY FIREFIGHTERS RELI 256,500.00 CITY CONTRIB TO FIRE RELIEF 385665 20201204 1365.6319 REIMBURSEMENT OF REV COLL FOR FIRE RELIEF 256,500.00 895,978.10 Grand Total Payment Instrument Totals Checks 214,006.40 EFT Payments 588,537.88 A/P ACH Payment 93,433.82 Total Payments 895,978.10 942 ‘7`� ',0 �1I2 R55CKS2 LC J0 CITY OFAPPI .EY 12/2/. .:37:06 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 1 9/1 8/2020 - 12/4/2020 Company Amount 01000 GENERAL FUND 318,769.02 02010 CABLE TV RESERVE FUND 99.88 02025 ROAD ESCROW FUND 1,366.46 02055 POLICE SPECIAL PROJECTS FUND 1,160.00 03210 EDA OPERATIONS FUND 1,700.00 04000 MUNICIPAL BUILDING FUND 8,559.67 04500 CONSTRUCTION PROJECTS 4,280.85 04815 CABLE TV-SPECIAL REV FUND 695.00 05000 LIQUOR FUND 151,576.61 05100 GOLF FUND 730.61 05200 ARENA FUND 600.71 05300 WATER 8,SEWER FUND 59,090.42 05500 STORM DRAINAGE UTILITY FUND 511.37 05600 CEMETERY FUND LEVEL PROGRAM 395.60 05800 STREET LIGHT UTIL FUND 99.97 07200 RISK MANAGEMENT/INSURANCE FUND 14,106.55 09000 PAYROLL CLEARING FUND 332,235.38 Report Totals 895,978.10 R55CKR2 L,.,,..5101 CITY OFAPPL. _LEY 12/9/202. i6:16 Council Check Register by GL Page- 1 Council Check Register by Invoice&Summary 12/3/2020 -- 12/11/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 23044 12/11/2020 100101 ACE HARDWARE .59- DISCOUNT 385846 101310903221 1330.6333 GENERAL-CASH DISCOUNTS FIRE OPERATIONS 5.98 CLEANING SUPPLIES-OSLOS 385846 101310903221 1330.6229 GENERAL SUPPLIES FIRE OPERATIONS 1.00- DISCOUNT 385848 101310903381 1340.6333 GENERAL-CASH DISCOUNTS FIRE BLDG&GROUNDS MNTC 9.99 GARAGE ROLLER-ELVIN 385848 101310903381 1340.6229 GENERAL SUPPLIES FIRE BLDG&GROUNDS MNTC 2.59- DISCOUNT 386101 101340903661 5210.6333 GENERAL-CASH DISCOUNTS ARENA 1 BUILDING MAINTENANCE 25.98 AVSA PAINT ROLLERS FOR LOCKERS 386101 101340903661 5210.6229 GENERAL SUPPLIES ARENA 1 BUILDING MAINTENANCE .79- DISCOUNT 385849 101360903321 1900.6333 GENERAL-CASH DISCOUNTS AV COMMUNITY CENTER 7.98 AERATOR CHRM 385849 101360903321 1900.6229 GENERAL SUPPLIES AV COMMUNITY CENTER 1.49- DISCOUNT 385847 101360903391 1920.6333 GENERAL-CASH DISCOUNTS SENIOR CENTER 14.97 HOOK FOR QUILT 385847 101360903391 1920.6229 GENERAL SUPPLIES SENIOR CENTER 2.19- DISCOUNT 385845 101370902891 1250.6333 GENERAL-CASH DISCOUNTS POLICE FACILITY 21.98 AUDIO CORD FOR UPSTAIRS TV/DVD 385845 101370902891 1250.6229 GENERAL SUPPLIES POLICE FACILITY 78.23 23045 12/11/2020 147056 AGAPE MECHANICAL 85.00 AVSA HVAC QUARTERLY 385771 92144 5210.6266 REPAIRS-BUILDING ARENA 1 BUILDING MAINTENANCE 85.00 23046 12/11/2020 100389 ALPHAGRAPHICS 118.56 BUSINESS CARDS-INSPECTIONS 385813 113273 1400.6239 PRINTING INSPECTIONS MANAGEMENT 59.28 BUSINESS CARDS-INPSECTIONS 385836 113491 1400.6239 PRINTING INSPECTIONS MANAGEMENT 177.84 23047 12111/2020 100054 BAUER BUILT INC 71.00 TIRE REPAIR#344 385758 518008569 1630.6265 REPAIRS-EQUIPMENT STREET EQUIPMENT MAINTENANCE 71.00 23048 12/11/2020 142897 BOLTON&MENK,INC. 194.00 SURVEY 386086 260336 5505.6235 2021102D CONSULTANT SERVICES STORM DRAIN MNTC/RPR/SUMPS 132.00 CAD TRAINING 386087 260337 1510.6235 CONSULTANT SERVICES PW ENGINEERING&TECHNICAL 326_00 23049 12/11/2020 131562 BTR OF MINNESOTA,LLC 77.44 REAR CABINET HEATER BLOWER 385765 36816 1765.6215 EQUIPMENT-PARTS PARK EQUIPMENT MAINTENANCE 77.44 23050 12/11/2020 143314 CLEAR RIVER BEVERAGE 399.00 BEER#1 00051160 385905 558702 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 41.00- CMBEER#1 00051160 385906 558706 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 605.00 BEER#1 00051160 385907 559549 5015.6530 BEER LIQUOR#1 STOCK PURCHASES R55CKR2 LOGIS101 CITY OF APPLE VALLEY 12/9/2020 11:16:16 Council Check Register by GL Page- 2 Council Check Register by Invoice&Summary 12/3/2020 -- 12/11/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 23050 12/11/2020 143314 CLEAR RIVER BEVERAGE Continued... 280.00 BEER#2 00051160 385909 559552 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 873.00 BEER#3 00051160 385910 559570 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 471.00 BEER#1 00051160 385908 560647 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 104.00 BEER#3 00051160 385911 560744 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 2,806.00 BEER#3 00051160 385912 560745 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 72,00 TAX#3 00051160 385913 560745 5085.6540 TAXABLE MISC FOR RESALE LIQUOR#3 STOCK PURCHASES 5,569.00 23051 12/11/2020 100102 COLLEGE CITY BEVERAGE 195.90- CMBEER#1 00000114 385916 54900487 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 357.00 BEER#3 00000114 385947 54900490 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 900.00 LIQ#3 00000114 385948 651247 5085.6510 LIQUOR LIQUOR#3 STOCK PURCHASES 11,276_40 BEER#1 00000114 385917 651265 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 86.50 TAX#1 00000114 385918 651265 5015.6540 TAXABLE MISC FOR RESALE LIQUOR#1 STOCK PURCHASES 21.99 NTAX#1 00000114 385919 651265 5015.6545 NON-TAXABLE MISC FOR RESALE LIQUOR#1 STOCK PURCHASES 340.10 BEER#3 00000114 385945 651294 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 79.20- CMBEER#3 00000114 385946 651294 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 15,361.60 BEER#3 00000114 385949 651295 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 59.99 TAX#3 00000114 385950 651295 5085.6540 TAXABLE MISC FOR RESALE LIQUOR#3 STOCK PURCHASES 43.98 NTAX#3 00000114 385951 651295 5085.6545 NON-TAXABLE MISC FOR RESALE LIQUOR#3 STOCK PURCHASES 28.80 BEER#2 00000114 385935 651321 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 276.30- CMBEER#2 00000114 385936 651321 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 4,472.85 BEER#2 00000114 385937 651322 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 20.80 TAX#2 00000114 385938 651322 5055.6540 TAXABLE MISC FOR RESALE LIQUOR#2 STOCK PURCHASES 358.10 BEER#1 00000114 385914 651444 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 401.50- CMBEER#1 00000114 385915 651444 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 3,807.25 BEER#2 00000114 385941 652677 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 22.20 TAX#2 00000114 385942 652677 5055.6540 TAXABLE MISC FOR RESALE LIQUOR#2 STOCK PURCHASES 26.10 BEER#2 00000114 385939 652774 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 67.90- CMBEER#2 00000114 385940 652774 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 4,516.40 BEER#3 00000114 385956 652822 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 142.40 TAX#3 00000114 385957 652822 5085,6540 TAXABLE MISC FOR RFSAI F LIQUOR#3 STOCK PURCHASES 408.90 BEER#3 00000114 385952 652824 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 452.33- CMBEER#3 00000114 385953 652824 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 8,754.85 BEER#1 00000114 385922 652879 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 88.04 TAX#1 00000114 385923 652879 5015.6540 TAXABLE MISC FOR RESALE LIQUOR#1 STOCK PURCHASES 455.90 BEER#1 00000114 385920 652942 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 405,45- CMBEER#1 00000114 385921 652942 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 5,849.13 BEER#2 00000114 385943 654115 5055.6530 BEER LIQUOR#2 STOCK PURCHASES R55CKR2 L. 6101 CITY OF APPL .BEY 12/9/2a 6:16 Council Check Register by GL Page- 3 Council Check Register by Invoice&Summary 12/3/2020 -- 12/11/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 23051 12/11/2020 100102 COLLEGE CITY BEVERAGE Continued... 13,658.33 BEER#1 00000114 385928 654196 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 70.25 TAX#1 00000114 385929 654196 5015.6540 TAXABLE MISC FOR RESALE LIQUOR#1 STOCK PURCHASES 8,925.25 BEER#3 00000114 385958 654259 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 132.00 TAX#3 00000114 385959 654259 5085.6540 TAXABLE MISC FOR RESALE LIQUOR#3 STOCK PURCHASES 21.99 NTAX#3 00000114 385960 654259 5085.6545 NON-TAXABLE MISC FOR RESALE LIQUOR#3 STOCK PURCHASES 278.20 BEER#3 00000114 385954 654418 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 304.90- CMBEER#3 00000114 385955 654418 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 83.10 BEER#1 00000114 385924 654628 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 97.50- CMBEER#1 00000114 385925 654628 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 170.00 BEER#1 00000114 385926 654629 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 60.00- CMBEER#1 00000114 385927 654629 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 706.55 BEER#2 00000114 385944 655604 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 3,368.15 BEER#3 00000114 385961 655645 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 85.65 TAX#3 00000114 385962 655645 5085.6540 TAXABLE MISC FOR RESALE LIQUOR#3 STOCK PURCHASES 4,843.81 BEER#1 00000114 385932 655675 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 70.25 TAX#1 00000114 385933 655675 5015.6540 TAXABLE MISC FOR RESALE LIQUOR#1 STOCK PURCHASES 56.00 BEER#1 00000114 385930 655865 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 93.05- CMBEER#1 00000114 385931 655865 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 142.80 BEER#3 00000114 385963 656233 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 285.60 BEER#1 00000114 385934 656236 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 87,863.18 23052 12/11/2020 154516 DRASTIC MEASURES BREWING LLC 461.00 BEER#3 00052617 385965 906 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 459.00 BEER#3 00052617 385964 919 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 920.00 23053 12/11/2020 101365 ECM PUBLISHERS INC 34.00 LEGAL AD-ORDINANCE 1081 385810 806292 1015.6239 PRINTING CITY CLERK/ELECTIONS 46.75 PH-COWBOY JACKS LIQUOR 385811 806293 1015.6239 PRINTING CITY CLERK/ELECTIONS 80.75 23054 12/11/2020 100157 FACTORY MOTOR PARTS CO 65.16 FUEL FILTERS FOR KENWORTH TRUC 385755 16638822 1630.6215 EQUIPMENT-PARTS STREET EQUIPMENT MAINTENANCE 37.88 FUEL FILTERS 314&344 385760 16641411 1630.6215 EQUIPMENT-PARTS STREET EQUIPMENT MAINTENANCE 26.28 ELECTICAL TAPE 385759 16642093 1530.6229 GENERAL SUPPLIES FLEET&BUILDINGS-CMF 140.11 BATTERY#1201 385756 1Z23595 1060.6216 VEHICLES-TIRES/BATTERIES MUNICIPAL BLDG&GROUNDS MNTC 140.11 BATTERY#411 385756 1Z23595 5345.6216 VEHICLES-TIRES/BATTERIES WATER EQUIPNEHICLE/MISC MNTC 125.48- RETURNED DOOR LOCK#410 385762 75393519 5390.6215 EQUIPMENT-PARTS SWR EQUIPNEHICLE MISC MNTC/RP 35.72 WIRE FOR TRUCK SETUP#237 385761 75393921 1765.6215 EQUIPMENT-PARTS PARK EQUIPMENT MAINTENANCE R55CKR2 LOGIS101 CITY OF APPLE VALLEY 12/9/2020 11:16:16 Council Check Register by GL Page- 4 Council Check Register by Invoice&Summary 12/3/2020 -- 12/11/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 23054 12/11/2020 100157 FACTORY MOTOR PARTS CO Continued... 35.72 WIRE FOR TRUCK SETUP#408 385761 75393921 5345.6215 EQUIPMENT-PARTS WATER EQUIP/VEHICLE/MISC MNTC 35.72 WIRE FOR TRUCK SETUP#418 385761 75393921 5390.6215 EQUIPMENT-PARTS SWR EQUIP/VEHICLE MISC MNTC/RP 391.22 23055 12/11/2020 129789 GENERAL SECURITY SERVICES CORP 38.88 ALARM MONITORING-DEC-FEB 385783 404964 1930,6249 OTHER CONTRACTUAL SERVICES REDWOOD POOL 38.88 23056 12/11/2020 100209 GOPHER STATE ONE-CALL 9.45 GOPHER STATE ONE CALL 386096 110185 5805.6237 TELEPHONE/PAGERS STREET LIGHT UTILITY FUND 9.45 23057 12111/2020 134313 HEYNE,RICHARD J 31.79 NOVEMBER MILEAGE-HEYNE 385751 20201125 5005.6277 MILEAGE/AUTO ALLOWANCE LIQUOR GENERAL OPERATIONS 31.79 23058 12/11/2020 100233 HOTSYMINNESOTA.COM 334.75 RPR PSI WASHER 386098 69196 1540.6265 REPAIRS-EQUIPMENT CMF BUILDINGS&GROUNDS MNTC 334.75 23059 12/11/2020 136639 IMPACT PROVEN SOLUTIONS 615.77 UB PRINT/MAIL BILLS NOV 385801 150486 5305.6249 OTHER CONTRACTUAL SERVICES WATER MGMT/REPORT/DATA ENTRY 615.77 UB PRINT/MAIL BILLS NOV 385801 150486 5365.6249 OTHER CONTRACTUAL SERVICES SEWER MGMT/REPORTS/DATA ENTRY 1,192.46 UB POSTAGE NOV 385801 150486 5305.6238 POSTAGE/UPS/FEDEX WATER MGMT/REPORT/DATA ENTRY 1,192.46 UB POSTAGE NOV 385801 150486 5365.6238 POSTAGE/UPS/FEDEX SEWER MGMT/REPORTS/DATA ENTRY 3,616.46 23060 12/11/2020 103314 INNOVATIVE OFFICE SOLUTIONS 1.56 CLIPS 385793 IN3184260 1200.6210 OFFICE SUPPLIES POLICE MANAGEMENT 10.51 HIGHLIGHTERS-SUPPLY RM 385837 IN3186493 1035.6210 OFFICE SUPPLIES FINANCE 21.51 STAPLER FOR JENAE 385837 IN3186493 1015.6210 OFFICE SUPPLIES CITY CLERK/ELECTIONS 53.97 VC ML LOG BOOKS,COMM DEV 385837 IN3186493 1100.6210 OFFICE SUPPLIES DEV MANAGEMENT 18,66 PACKING TAPE SUPPLY RM 385833 IN3186553 1035.6210 OFFICE SUPPLIES FINANCE 19.62 CALCULATOR SARAH BERTRAM 385833 IN3186553 1400.6210 OFFICE SUPPLIES INSPECTIONS MANAGEMENT 15,39 OFFICE SUPPLY FOR KRAIG 386082 IN3186592 5005.6210 OFFICE SUPPLIES LIQUOR GENERAL OPERATIONS 60,08 PEN REFILLS,PENS,CALENDAR 385824 IN3186709 1200.6210 OFFICE SUPPLIES POLICE MANAGEMENT 33.02 MOUSE TRAPS 386083 IN3186899 5025.6229 GENERAL SUPPLIES LIQUOR#1 OPERATIONS 7.61 CALENDAR 385823 IN3188109 1200.6210 OFFICE SUPPLIES POLICE MANAGEMENT 241.93 R55CKR2 L, .,,;101 CITY OFAPPL. .LEY 12/9/20',_ ,6:16 Council Check Register by GL Page- 5 Council Check Register by Invoice&Summary 12/3/2020 -- 12/11/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 23061 12/1112020 141814 JTK DISTRIBUTORS Continued... 197.50 CIGARS FOR RESALE 385768 112520 5115.6417 GOLF-CIGARS GOLF PRO SHOP 197.50 23062 12/11/2020 151539 JUNKYARD BREWING CO.LLC 400.00 BEER#3 00052261 386036 2270 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 20.00 FREIGHT#3 00052261 386037 2270 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 420.00 23063 12/11/2020 103337 KLM ENGINEERING INC 42,208.20 LONGRIDGE RECONSTRUCT PROJECT 385745 7985 5320.6735 2020113W CAPITAL OUTLAY-OTHER IMPROVEME WATER WELL/BOOSTER STN MNT/RPR 42,208.20 23064 12111/2020 100021 M AMUNDSON LLP 116.32 TAX#2 00044390 386040 311258 5055.6540 TAXABLE MISC FOR RESALE LIQUOR#2 STOCK PURCHASES 634.34 NTAX#2 00044390 386041 311258 5055.6545 NON-TAXABLE MISC FOR RESALE LIQUOR#2 STOCK PURCHASES 39.45 TAX#1 00044390 386038 311987 5015.6540 TAXABLE MISC FOR RESALE LIQUOR#1 STOCK PURCHASES 1,197.06 NTAX#1 00044390 386039 311987 5015.6545 NON-TAXABLE MISC FOR RESALE LIQUOR#1 STOCK PURCHASES 57.04 TAX#3 00044390 386042 312250 5085.6540 TAXABLE MISC FOR RESALE LIQUOR#3 STOCK PURCHASES 831.56 NTAX#3 00044390 386043 312250 5085.6545 NON-TAXABLE MISC FOR RESALE LIQUOR#3 STOCK PURCHASES 2,875.77 23065 12111/2020 100299 MASTER ELECTRIC CO 288.60 INST OUTLET PD CONF RM 386093 SD31837 1060.6266 REPAIRS-BUILDING MUNICIPAL BLDG&GROUNDS MNTC 293.41 ACTIVITY CENTER EXTERIOR LIGHT 385820 SD31842 1730.6249 OTHER CONTRACTUAL SERVICES PARK BUILDING MAINTENANCE 385.55 GALAXIE HOCKEY LIGHT REPAIR 385821 SD31844 1725.6249 OTHER CONTRACTUAL SERVICES PARK ICE RINK MAINTENANCE 145.00 RELOCATE DISPLAY PANEL 385822 SD31845 1920.6249 OTHER CONTRACTUAL SERVICES SENIOR CENTER 343.24 K-9 KENNEL OUTLET CMF 386094 SD31846 1281.6266 REPAIRS-BUILDING POLICE K-9 1,455.80 23066 12/11/2020 152514 MEGA BEER LLC 488.00 BEER#3 00052423 386044 5152 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 867.50 BEER#3 00052423 386045 5346 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 1,355.50 23067 12/11/2020 100573 MN CHIEFS OF POLICE ASSN 172.00 FRANCIS MCPA DUES 385825 11223 1000.1560 PREPAID EXPENSES GENERAL FUND BALANCE SHEET 172.00 23068 12/11/2020 110219 MULCAHY COMPANY 124.76 CLEANING SUPPLIES 385776 PSINV118859 1900.6229 GENERAL SUPPLIES AV COMMUNITY CENTER R55CKR2 LOGIS101 CITY OF APPLE VALLEY 12/9/2020 11:16:16 Council Check Register by GL Page 6 Council Check Register by Invoice&Summary 12/3/2020 -- 12/11/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 23068 12/11/2020 110219 MULCAHY COMPANY Continued... 124.76 23069 12/11/2020 146279 NORDIC MECHANICAL SERVICES,I 190.00 EDUBLDGE-HVAC 385769 58742 2092.6266 REPAIRS-BUILDING EDUCATION BUILDING FUND 190.00 23070 12/11/2020 148951 PERFORMANCE PLUS LLC 100.00 1/3 HEP B.KG 385809 9100 1330.6235 CONSULTANT SERVICES FIRE OPERATIONS 100.00 23071 12/11/2020 100600 RIGID HITCH INC 126.46 PLOW JACK#350 385831 1928445642 1630.6215 EQUIPMENT-PARTS STREET EQUIPMENT MAINTENANCE 126.46 23072 12/11/2020 154517 SHAKOPEE BREWHALL 141.00 BEER#3 00052616 386054 2272 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 141.00 23073 12/11/2020 102293 SKINNER,STEPHAN C 9.20 NOVEMBER MILEAGE-SKINNER 385844 20201130 1700.6277 MILEAGE/AUTO ALLOWANCE PARK&RECREATION MANAGEMENT 9.20 23074 12/11/2020 151814 TEAM MATES INC 3.42- HCSC SALES TAX ADJUST 385814 TM91138 1920.6281 UNIFORM/CLOTHING ALLOWANCE SENIOR CENTER 3.42 HCSC SALES TAX ADJUST 385814 TM91138 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 51.42 STAFF APPAREL 385814 TM91138 1920.6281 UNIFORM/CLOTHING ALLOWANCE SENIOR CENTER 51.42 23075 12/11/2020 131594 UNIVERSAL CLEANING SERVICES IN 367.00 WTP CLEANING 386091 128969 5325.6240 CLEANING SERVICE/GARBAGE REMOVWATER TREATMENT FCLTY MNTC/RPR 367.00 23076 12/11/2020 151366 URBAN GROWLER BREWING COMPANY 101.00 BEER#2 00052250 386059 E-27695 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 101.00 23077 12/1112020 121767 VARNER TRANSPORTATION 328.90 FREIGHT#1 00045995 386060 41285 5015.6550 FREIGHT ON RESALE MDSE LIQUOR#1 STOCK PURCHASES 267.30 FREIGHT#3 00045995 386068 41286 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 96.80 FREIGHT#2 00045995 386064 41287 5055.6550 FREIGHT ON RESALE MDSE LIQUOR#2 STOC' 'RCHASES R55CKR2 L. .i101 CITY OF APPL, BEY 12/9/201 .6:16 Council Check Register by GL Page- 7 Council Check Register by Invoice&Summary 12/3/2020 -- 12/11/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 23077 12/1112020 121767 VARNER TRANSPORTATION Continued... 277,20 FREIGHT#1 00045995 386061 41302 5015.6550 FREIGHT ON RESALE MDSE LIQUOR#1 STOCK PURCHASES 193.60 FREIGHT#3 00045995 386069 41303 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 83.60 FREIGHT#2 00045995 386065 41304 5055.6550 FREIGHT ON RESALE MDSE LIQUOR#2 STOCK PURCHASES 223.30 FREIGHT#1 00045995 386062 41312 5015.6550 FREIGHT ON RESALE MDSE LIQUOR#1 STOCK PURCHASES 271.70 FREIGHT#3 00045995 386070 41313 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 102.30 FREIGHT#2 00045995 386066 41314 5055.6550 FREIGHT ON RESALE MDSE LIQUOR#2 STOCK PURCHASES 306.90 FREIGHT#1 00045995 386063 41322 5015.6550 FREIGHT ON RESALE MDSE LIQUOR#1 STOCK PURCHASES 146.30 FREIGHT#3 00045995 386071 41323 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 70.40 FREIGHT#2 00045995 386067 41324 5055,6550 FREIGHT ON RESALE MDSE LIQUOR#2 STOCK PURCHASES 2,368.30 23078 12/11/2020 126509 WATER CONSERVATION SERVICE 488.28 LEAK DETECTION,7411 130TH CT 385740 10867 5330.6249 OTHER CONTRACTUAL SERVICES WTR MAIN/HYDRANT/CURB STOP MNT 488.28 23079 12/11/2020 154455 WILD MIND ARTISAN ALES 240.00 BEER#3 00052611 386072 1139 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 450.00 BEER#3 00052611 386073 1347 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 690.00 23080 12/11/2020 100528 ZIEGLER INC 120.99 BACKHOE BUCKET TEETH 385829 PC002199818 1630.6215 EQUIPMENT-PARTS STREET EQUIPMENT MAINTENANCE 270.90 BATTERIES#303 385830 PC002199819 1630.6216 VEHICLES-TIRES/BATTERIES STREET EQUIPMENT MAINTENANCE 391.89 23081 12/11/2020 100529 ZINCK,JAMES R 46,00 NOV MILEAGE-ZINCK 385785 20201130 5105.6277 MILEAGE/AUTO ALLOWANCE GOLF MANAGEMENT 46.00 307297 12/9/2020 153409 56 BREWING LLC 74.00 BEER#2 00052517 385851 5612056-2 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 148.00 BEER#3 00052517 385853 5612174 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 68.00 BEER#2 00052517 385852 5612348 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 236.00 BEER#1 00052517 385850 5612445 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 526.00 307298 12/9/2020 143651 ACROSS THE STREET PRODUCTIONS 346.50 BLUECARD TRAINING SUBSC 385747 INV06244 1310.6275 SCHOOLS/CONFERENCES/EXP LOCAL FIRE TRAINING 346.50 R55CKR2 LOGIS101 CITY OF APPLE VALLEY 12/9/2020 11:16:16 Council Check Register by GL Page- 8 Council Check Register by Invoice&Summary 12/3/2020 -- 12/11/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 307299 12/9/2020 100089 ADVANCE AUTO PARTS Continued... 37.79 CHEVY/GMC HEADLIGHTS 385754 1594371355 1400.6215 EQUIPMENT-PARTS INSPECTIONS MANAGEMENT 37.79 CHEVY/GMC HEADLIGHTS 385754 1594371355 1510.6215 EQUIPMENT-PARTS PW ENGINEERING&TECHNICAL 75.58 307300 12/9/2020 155679 ALL IN ONE TRANSLATION AGENCY LLC 399.00 TRANSLATOR FOR VICTIM STMT 385812 2056 1200.6235 CONSULTANT SERVICES POLICE MANAGEMENT 399.00 307301 12/9/2020 153995 AMAZON CAPITAL SERVICES 25.99- REFUND FOR SHIPPING MISHAP 386088 1 DLM39T3QDVM 1845.6229 GENERAL SUPPLIES REC SELF SUPPORT PROG GENERAL 8.99 DOG BOWL 385770 1LPKCLFRRWNH 1281,6229 GENERAL SUPPLIES POLICE K-9 16.99 PHONE CAR MOUNT 385770 1LPKCLFRRWNH 1210.6211 SMALL TOOLS&EQUIPMENT POLICE FIELD OPERATIONS/PATROL 333,96 SCOOP SHOVELS 386085 1X1NRT3CV3J6 1720.6229 GENERAL SUPPLIES PARK GROUNDS MAINTENANCE 333.95 307302 12/9/2020 100747 ARAMARK UNIFORM SERVICES INC 46.56 COVERALLS 386092 629000065794 1530.6281 UNIFORM/CLOTHING ALLOWANCE FLEET&BUILDINGS-CMF 55.22 COVERALLS 386092 629000065794 1710.6281 UNIFORM/CLOTHING ALLOWANCE PARK MAINTENANCE MANAGEMENT 101.77 COVERALLS 386092 629000065794 1600.6281 UNIFORM/CLOTHING ALLOWANCE STREET MANAGEMENT 48,73 COVERALLS 386100 629000068459 1530.6281 UNIFORM/CLOTHING ALLOWANCE FLEET&BUILDINGS-CMF 48.73 COVERALLS 386100 629000068459 1710.6281 UNIFORM/CLOTHING ALLOWANCE PARK MAINTENANCE MANAGEMENT 97.45 COVERALLS 386100 629000068459 1600.6281 UNIFORM/CLOTHING ALLOWANCE STREET MANAGEMENT 398.46 307303 12/9/2020 100360 ARCTIC GLACIER INC 137.17 NO TAX#1 00002202 385854 3412032403 5015.6545 NON-TAXABLE MISC FOR RESALE LIQUOR#1 STOCK PURCHASES 59.09 NO TAX#2 00002202 385855 3430032107 5055.6545 NON-TAXABLE MISC FOR RESALE LIQUOR#2 STOCK PURCHASES 91.56 NO TAX#3 00002202 385856 3491033009 5085.6545 NON-TAXABLE MISC FOR RESALE LIQUOR#3 STOCK PURCHASES 287.82 307304 12/9/2020 125174 ARTISAN BEER COMPANY 940.00 LIQ#1 00047806 385859 1690394 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 15.83- CMLIQ#1 00047806 385860 1690394 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 540.00 LIQ#1 00047806 385861 1690395 5015.6510 LIQUOR LIQUOR#1 STOCK PURCHASES 2,854,40 BEER#1 00047806 385858 3447969 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 1,911.85 BEER#3 00047806 385867 3447990 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 847.65 BEER#1 00047806 385862 3448837 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 678.50 BEER#2 00047806 385865 3448838 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 1,547.65 BEER#3 00047806 385868 3448839 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 616.60 BEER#1 00047806 385863 3449450 5015.6530 BEER LIQUOR#1 STOC 'CHASES R55CKR2 L,.._..i101 CITY OFAPPLL .BEY 12/9/202 6:16 Council Check Register by GL Page- 9 Council Check Register by Invoice&Summary 12/3/2020 -- 12/11/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 307304 12/9/2020 125174 ARTISAN BEER COMPANY Continued... 522.55 BEER#2 00047806 385866 3449451 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 2,339.65 BEER#3 00047806 385869 3449452 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 56.64- CMBEER#1 00047806 385857 498469 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 15.96- CMBEER#2 00047806 385864 498854 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 12,710.42 307305 12/9/2020 155685 ASSETWORKS LLC 4,100.00 FUEL INTERFACE/ASSETWORKS 385794 6044865 1530.6280 DUES&SUBSCRIPTIONS FLEET&BUILDINGS-CMF 4,100.00 307306 1219/2020 143510 BAILEY,RANDY CLIFFORD 40.00 YOGA CANCELLATION-COVID 385816 20201202E 1001.4360 COVID-P2 REC-SENIOR PROGRAM REVENUE GENERAL FUND REVENUE 40.00 307307 12/912020 155342 BARREL THEORY BEER CO 648.00 BEER#3 00052690 385870 1422 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 648.00 307308 12/9/2020 151643 BKJ LAND COMPANY 24,293.85 GARRETT STM SWR FINAL#1 385802 20201201 5510.6810 2020107D CONSTRUCTION IN PROGRESS LAKE WATER QUALITY 24,293.85 307309 12/9/2020 151877 BLACK STACK BREWING,INC. 972.00 BEER#3 00052297 385871 10376 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 829.00 BEER#3 00052297 385872 10452 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 476.00 BEER#3 00052297 385873 10540 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 2,277.00 307310 12/9/2020 150980 BONDESON,DOUG 48.27 BONDESON MILEAGE OCT-NOV 385752 20201130 2012.6277 MILEAGE/AUTO ALLOWANCE CABLE TV JOINT POWERS 48_27 307311 12/9/2020 100296 BREAKTHRU BEVERAGE MIN-BEER 149.00 BEER#1 00000105 385875 1091189060 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 3,348.70 BEER#1 00000105 385876 1091189402 5015,6530 BEER LIQUOR#1 STOCK PURCHASES 104.40 TAX#1 00000105 385877 1091189402 5015.6540 TAXABLE MISC FOR RESALE LIQUOR#1 STOCK PURCHASES 5,537.45 BEER#1 00000105 385878 1091189988 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 7,615.60 BEER#2 00000105 385891 1091190239 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 6,573.90 BEER#3 00000105 385897 1091190782 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 274.20- CMBEER#3 00000105 385898 1091190782 5085.6530 BEER LIQUOR#3 STOCK PURCHASES R55CKR2 LOGIS101 CITY OF APPLE VALLEY 12/9/2020 11:16:16 Council Check Register by GL Page- 10 Council Check Register by Invoice&Summary 12/3/2020 -- 12/11/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 307311 12/9/2020 100296 BREAKTHRU BEVERAGE MIN-BEER Continued... 43.20 TAX#3 00000105 385899 1091190782 5085.6540 TAXABLE MISC FOR RESALE LIQUOR#3 STOCK PURCHASES 4,409.40 BEER#1 00000105 385879 1091190942 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 24.00 TAX#1 00000105 385880 1091190942 5015.6540 TAXABLE MISC FOR RESALE LIQUOR#1 STOCK PURCHASES 2,248.25 BEER#2 00000105 385893 1091191605 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 125.00 BEER#1 00000105 385881 1091191606 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 6,837.05 BEER#1 00000105 385882 1091191607 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 79.65- CMBEER#1 00000105 385883 1091191607 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 21.60 TAX#1 00000105 385884 1091191607 5015.6540 TAXABLE MISC FOR RESALE LIQUOR#1 STOCK PURCHASES 1,338.00 BEER#3 00000105 385900 1091191796 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 12,090.15 BEER#3 00000105 385901 1091191797 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 30.60 TAX#3 00000105 385902 1091191797 5085.6540 TAXABLE MISC FOR RESALE LIQUOR#3 STOCK PURCHASES 63.20- CMBEER#3 00000105 385903 1091191797 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 2,975.55 BEER#1 00000105 385885 1091192103 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 30.00- CMBEER#1 00000105 385886 1091192103 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 5,625,85 BEER#1 00000105 385887 1091192524 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 3,775.87 BEER#2 00000105 385894 1091192654 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 115.90- CMBEER#2 00000105 385895 1091192654 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 5,573.82 BEER#3 00000105 385904 1091192823 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 3,449,57 BEER#1 00000105 385888 1091192993 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 26.50- CMBEER#1 00000105 385889 1091192993 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 24,00 TAX#1 00000105 385890 1091192993 5015.6540 TAXABLE MISC FOR RESALE LIQUOR#1 STOCK PURCHASES 62.83- CMBEER#1 00000105 385874 62691 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 16.80- CMBEER#2 00000105 385892 9313830 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 57.20- CMBEER#3 00000105 385896 9313899 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 71,194.68 307312 12/9/2020 118032 BUSINESS WATCH INTL,INC. 500.00 PAWN SOFTWARE ANNUAL DUES 385796 34804 1200.6280 DUES&SUBSCRIPTIONS POLICE MANAGEMENT 500.00 307313 12/9/2020 155719 CHABOT,SUSAN 40.00 REFUND COVID 385840 20201202A 1001.4360 COVID-P2 REC-SENIOR PROGRAM REVENUE GENERAL FUND REVENUE 40.00 307314 12/9/2020 100282 CINTAS CORPORATION 22.76 AIR FRESHENER/SOAP 385790 4068874321 5110.6240 CLEANING SERVICE/GARBAGE REMOVGOLF CLUBHOUSE BUILDING 145.00 MATS 385790 4068874321 5110.6240 CLEANING SERVICE/GARBAGE REMOVGOLF CLUBHOUSE BUILDING 41.12 MATS CMF 386095 4069138763 1540.6240 CLEANING SERVICE/GARBAGE REMOVCMF BUILDINGS&GROUNDS MNTC 208.88 R55CKR2 L.. d101 CITY OF APPL. ..EY 12/9/20 .6:16 Council Check Register by GL Page- 11 Council Check Register by Invoice&Summary 12/3/2020 -- 12/11/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 307315 12/9/2020 131976 CLICGEAR USA Continued... 32.00 GOLF FREIGHT 385773 113766701 5115.6424 GOLF FREIGHT ON RESALE MDSE GOLF PRO SHOP 326.00 PULL CARTS FOR RESALE 385773 113766701 5115.6418 GOLF-PRO SHOP OTHER GOLF PRO SHOP 358.00 307316 12/9/2020 100510 CORE&MAIN 254.05 LONG RIDGE PIPE RPR 385818 N411487 5505.6229 GENERAL SUPPLIES STORM DRAIN MNTC/RPR/SUMPS 254.05 307317 12/9/2020 100114 CUB FOODS 57.85 WATER-MURPHY 385832 202012011252 1330.6229 GENERAL SUPPLIES FIRE OPERATIONS 57.85 307318 12/9/2020 100123 DAKOTA COUNTY FINANCIAL SERVIC 2.70 DBB LOCATE EXPENSES 385791 39624 1030.6249 OTHER CONTRACTUAL SERVICES INFORMATION TECHNOLOGY 2.70 307319 12/9/2020 155726 DELIS,AMY 240.00 REFUND YOGA COVID 385843 1039468002A 1001.4360 COVID-P2 REC-SENIOR PROGRAM REVENUE GENERAL FUND REVENUE 240.00 307320 12/912020 153159 DREKKER BREWING CO 790.00 BEER#3 00052472 385966 12285 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 857.33 BEER#3 00052472 385967 12329 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 1,647.33 307321 12/9/2020 145240 ECOLAB PEST ELIM DIV 72.07 EDUBLDGE-PEST CONTROL 385766 3413291 2092.6249 OTHER CONTRACTUAL SERVICES EDUCATION BUILDING FUND 72.07 307322 12/9/2020 100168 FERRELLGAS 58.93 PROPANE FORKLIFT 386099 1113363457 1630.6212 MOTOR FUELS/OILS STREET EQUIPMENT MAINTENANCE 58.93 307323 12/9/2020 155456 GARCIA,BECCA 17.00 REFUND THANKSGIVING PARTY REG 385779 202011243 1001.4351 COVID-P2 PRE SCHOOL PROGRAMS GENERAL FUND REVENUE 17.00 307324 12/912020 101220 GCSAA 400.00 GCSAA MEMBERSHIP-BROWNING 385806 945033 5105.6280 DUES&SUBSCRIPTIONS GOLF MANAGEMENT 205.00 MEMBERSHIP RENEWAL-DOSTAL 385795 946179 5105.6280 DUES&SUBSCRIPTIONS GOLF MANAGEMENT R55CKR2 LOGIS101 CITY OF APPLE VALLEY 12/9/2020 11:16:16 Council Check Register by GL Page- 12 Council Check Register by Invoice&Summary 12/3/2020 -- 12/11/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Aeraunt No Subledger Account Description Business Unit 307324 12/9/2020 _ 101220 GCSAA Continued... 605.00 307325 12/9/2020 100314 GREAT LAKES COCA-COLA DISTRIBU 656.28 TAX#3 00000122 385968 3608211672 5085.6540 TAXABLE MISC FOR RESALE LIQUOR#3 STOCK PURCHASES 25.20 NOTAX#3 00000122 385969 3608211672 5085.6545 NON-TAXABLE MISC FOR RESALE LIQUOR#3 STOCK PURCHASES 681.48 307326 12/912020 155728 GULLICKSON,MELISSA 71.00 REFUND PRESCHOOL CLASS REG(3) 385838 2004537002 1001.4351 COVID-P2 PRE SCHOOL PROGRAMS GENERAL FUND REVENUE 71.00 307327 1219/2020 103104 HALDEMAN-HOMME INC 675.00 BB HOOP REPAIR 385798 9844 1900.6266 REPAIRS-BUILDING AV COMMUNITY CENTER 675.00 307328 12/9/2020 150648 HAMMERHEART,LLC 120.00 BEER#3 00052189 385970 2020378 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 120.00 307329 12/9/2020 155707 HAVEN FINANCIAL GROUP 210.00 REFUND AV COM CTR RENTAL FEE 385784 20201130 1001.5115 COVID-P2 RENTS-APPLE VALLEY COMM CENTER GENERAL FUND REVENUE 210.00 307330 12/9/2020 100925 HEMPHILL,KRISTIN 33.34 8/31-11/19 MILEAGE-K HEMPHILL 386102 20201119 1825.6277 MILEAGE/AUTO ALLOWANCE REC SUMMER PLAYGROUND ACTIVITY 33.34 307331 12/9/2020 155706 HERO HOME SERVICES INC 1.00 PARTIAL REFUND 15889 GRIFFON P 385748 20201123 1001,4072 STATE SURTAX COLLECTED GENERAL FUND REVENUE 44.48 PARTIAL REFUND 15889 GRIFFON P 385748 20201123 1001.4063 PERMIT-HEATING GENERAL FUND REVENUE 45.48 307332 12/9/2020 155724 HOFLAND,GRETCHEN 40.00 REFUND YOGA COVID 385842 20201202E 1001.4360 COVID-P2 REC-SENIOR PROGRAM REVENUE GENERAL FUND REVENUE 40.00 307333 12/9/2020 100231 HOHENSTEINS INC 1,267.05 BEER#1 00005574 385971 373623 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 22.50 TAX#1 00005574 385972 373623 5015.6540 TAXABLE MISC FOR RESALE LIQUOR#1 STOCK PURCHASES 680.00 BEER#2 00005574 385975 373624 5055.6530 BEER LIQUOR#2 STOC 'RCHASES R55CKR2 L.._,6101 CITY OF APPL. .LEY 12/9/20:_ 6:16 Council Check Register by GL Page- 13 Council Check Register by Invoice&Summary 12/3/2020 -- 12/11/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 307333 1219/2020 100231 HOHENSTEINS INC Continued... 1,288.60 BEER#3 00005574 385977 373800 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 22.50 TAX#3 00005574 385978 373800 5085.6540 TAXABLE MISC FOR RESALE LIQUOR#3 STOCK PURCHASES 1,321.45 BEER#1 00005574 385973 374916 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 1,937.50 BEER#3 00005574 385979 374918 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 93.00 TAX#3 00005574 385980 374918 5085.6540 TAXABLE MISC FOR RESALE LIQUOR#3 STOCK PURCHASES 70.00 BEER#2 00005574 385976 375853 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 226.05 BEER#1 00005574 385974 375894 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 969.00 BEER#3 00005574 385981 375959 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 7,897.65 307334 12/9/2020 144088 INDEED BREWING CO 513.80 BEER#1 00051420 386000 95564 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 539,70 BEER#3 00051420 386001 95745 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 1,053.50 307335 12/9/2020 132246 IPROMOTEU INC 285.00 GIVE AWAY ITEM 385767 1789198MPT 1275.6239 PRINTING POL COMMUN OUTREACH/CRIME PRE\ 285.00 307336 12/9/2020 100013 J J TAYLOR DISTRIBUTING CO OF 67.20- CMBEER#3 00000116 386022 3107318 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 377.10 BEER#3 00000116 386031 3112581 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 10,519.80 BEER#1 00000116 386002 3139928 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 30.00- CMBEER#1 00000116 386003 3139928 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 122.70 TAX#1 00000116 386004 3139928 5015.6540 TAXABLE MISC FOR RESALE LIQUOR#1 STOCK PURCHASES 3.00 FREIGHT#1 00000116 386005 3139928 5015.6550 FREIGHT ON RESALE MDSE LIQUOR#1 STOCK PURCHASES 3.00- CMFREIGHT#1 00000116 386006 3139928 5015.6550 FREIGHT ON RESALE MDSE LIQUOR#1 STOCK PURCHASES 3,998.35 BEER#2 00000116 386014 3139930 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 16.50 TAX#2 00000116 386015 3139930 5055.6540 TAXABLE MISC FOR RESALE LIQUOR#2 STOCK PURCHASES 3.00 FREIGHT#2 00000116 386016 3139930 5055.6550 FREIGHT ON RESALE MDSE LIQUOR#2 STOCK PURCHASES 3.00- CMFREIGHT#2 00000116 386017 3139930 5055.6550 FREIGHT ON RESALE MDSE LIQUOR#2 STOCK PURCHASES 3,159.55 BEER#3 00000116 386023 3139931 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 164.75 TAX#3 00000116 386024 3139931 5085.6540 TAXABLE MISC FOR RESALE LIQUOR#3 STOCK PURCHASES 3.00 FREIGHT#3 00000116 386025 3139931 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 3.00- CMFREIGHT#3 00000116 386026 3139931 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 5,801.20 BEER#1 00000116 386007 3139941 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 76.35 TAX#1 00000116 386008 3139941 5015.6540 TAXABLE MISC FOR RESALE LIQUOR#1 STOCK PURCHASES 3.00 FREIGHT#1 00000116 386009 3139941 5015.6550 FREIGHT ON RESALE MDSE LIQUOR#1 STOCK PURCHASES 3.00- CMFREIGHT#1 00000116 386010 3139941 5015.6550 FREIGHT ON RESALE MDSE LIQUOR#1 STOCK PURCHASES 2,465,35 BEER#2 00000116 386019 3139942 5055.6530 BEER LIQUOR#2 STOCK PURCHASES R55CKR2 LOGIS101 CITY OF APPLE VALLEY 12/9/2020 11:16:16 Council Check Register by GL Page- 14 Council Check Register by Invoice&Summary 12/3/2020 -- 12/11/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 307336 12/9/2020 100013 J J TAYLOR DISTRIBUTING CO OF Continued... 3.00 FREIGHT#2 00000116 386020 3139942 5055.6550 FREIGHT ON RESALE MDSE LIQUOR#2 STOCK PURCHASES 3.00- CMFREIGHT#2 00000116 386021 3139942 5055.6550 FREIGHT ON RESALE MDSE LIQUOR#2 STOCK PURCHASES 5,887.00 BEER#3 00000116 386027 3139943 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 132.55 TAX#3 00000116 386028 3139943 5085.6540 TAXABLE MISC FOR RESALE LIQUOR#3 STOCK PURCHASES 3.00 FREIGHT#3 00000116 386029 3139943 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 3.00- CMFREIGHT#3 00000116 386030 3139943 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 18.40- CMBEER#2 00000116 386018 3141401 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 4,192,20 BEER#1 00000116 386011 3149008 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 3,00 FREIGHT#1 00000116 386012 3149008 5015.6550 FREIGHT ON RESALE MDSE LIQUOR#1 STOCK PURCHASES 3.00- CMFREIGHT#1 00000116 386013 3149008 5015.6550 FREIGHT ON RESALE MDSE LIQUOR#1 STOCK PURCHASES 3,295,35 BEER#3 00000116 386032 3149011 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 21.50 TAX#3 00000116 386033 3149011 5085.6540 TAXABLE MISC FOR RESALE LIQUOR#3 STOCK PURCHASES 3.00 FREIGHT#3 00000116 386034 3149011 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 3,00- CMFREIGHT#3 00000116 386035 3149011 5085.6550 FREIGHT ON RESALE MDSE LIQUOR#3 STOCK PURCHASES 40,114.65 307337 12/9/2020 152648 JOHNSON CONTROLS FIRE PROTECT 273.00 SERVICE FIRE ALARM CITY HALL 385805 87283825 1060.6266 REPAIRS-BUILDING MUNICIPAL BLDG&GROUNDS MNTC 273.00 307338 1219/2020 155711 KARLEN,TRAVIS M 185.15 PARK&REC DIR RECRUIT EXP REIMB 385716 20201201 1960.6235 CONSULTANT SERVICES CONTINGENCY 185.15 307339 12/9/2020 147560 KEYLAND HOMES 2,000.00 NRMP 15626 FAIRFIELD DR 385800 20201201 4900.2420 NRMP FIN GUAR-DEVELOPER DEP PHYSICAL IMPROV ESCROW BAL SHT 2,000.00 307340 12/912020 145922 KLAUSLER,TIMOTHY WILLIAM 77.31 KLAUSLER MILEAGE NOVEMBER 2020 385786 20201130 2012.6277 MILEAGE/AUTO ALLOWANCE CABLE TV JOINT POWERS 77.31 307341 12/9/2020 151278 KLINE,HARRY 44_27 KLINE MILEAGE 10/24-11/23 385753 20201123 2012.6277 MILEAGE/AUTO ALLOWANCE CABLE TV JOINT POWERS 44.27 307342 1219/2020 155723 KRAUSE,BOB 40.00 REFUND COVID 385841 20201202C 1001.4360 COVID-P2 REC-SENIOR PROGRAM REVENUE GENERAL FUND REVENUE 40.00 R55CKR2 L._,6101 CITY OFAPPL, .LEY 12/9/20k ,6:16 Council Check Register by GL Page- 15 Council Check Register by Invoice&Summary 12/3/2020 -- 12/11/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 307343 12/9/2020 155697 LATTU,JUSTIN Continued... 26.33 REFUND SKY HAWK REG FEE 385778 202011242 1001.4351 COVID-P2 PRE SCHOOL PROGRAMS GENERAL FUND REVENUE 26.33 307344 12/912020 100646 LAWSON PRODUCTS INC 311.74 PLOW BOLTS 385787 9307971621 1665.6215 EQUIPMENT-PARTS STREET SNOW&ICE MATERIALS 127.39 DRILL BITS FOR SHOP 385788 9308011349 1630.6211 SMALL TOOLS&EQUIPMENT STREET EQUIPMENT MAINTENANCE 40.84 RATCHETING WRENCH 386097 9308031165 1610.6211 SMALL TOOLS&EQUIPMENT STREET/BOULEVARD REPAIR&MNTC 479.97 307345 1219/2020 155705 MADISON NATIONAL LIFE 528.75 CONSULTING SERVICES 385746 20201102 1020.6235 CONSULTANT SERVICES HUMAN RESOURCES 528.75 307346 12/9/2020 155045 MAGER,MARIAH 42.00 REFUND TOTS DAY OF FUN REG FEE 385781 202011245 1001.4351 COVID-P2 PRE SCHOOL PROGRAMS GENERAL FUND REVENUE 42.00 307347 12/9/2020 155722 MARIN,CESAR G 160,.00 UB REFUND 15862 GOOSEBERRY WAY 385827 20201203E 5301,4997 WATER/SEWER ACCT REFUNDS WATER&SEWER FUND REVENUE 160.00 307348 12/9/2020 101870 MCDONALD,CYNTHIA J 6.00 REFUND-COVID 385815 20201201 1001.4360 COVID-P2 REC-SENIOR PROGRAM REVENUE GENERAL FUND REVENUE 6.00 307349 12/9/2020 100309 MENARDS 31.96- RTRN LED BULBS 386090 6025 1540.6229 GENERAL SUPPLIES CMF BUILDINGS&GROUNDS MNTC 31.76 AIR FILTERS 385757 6068A 1060.6229 GENERAL SUPPLIES MUNICIPAL BLDG&GROUNDS MNTC 10.17- GOLF USE TAX 385772 6130 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET 10.17 GOLF USE TAX 385772 6130 5145.6229 GENERAL SUPPLIES GOLF SHOP BUILDING MAINTENANCE 147.98 GOLF BLDG SUPPLIES 385772 6130 5145_6229 GENERAL SUPPLIES GOLF SHOP BUILDING MAINTENANCE 47.97 ROOF RAIN DIVERTER 385775 6439 1730.6229 GENERAL SUPPLIES PARK BUILDING MAINTENANCE 33.84 LOWERING DEVICE RPR 385789 6497 5605.6229 GENERAL SUPPLIES CEMETERY 49.34 SHELF,FUNNEL,TAPE,GLOVE 386084 6867 1060.6229 GENERAL SUPPLIES MUNICIPAL BLDG&GROUNDS MNTC 278.93 307350 1219/2020 155002 MERCHANTS BANK 55,674.26 MERCHANTS'18 NOTE INT PMT 385715 20201203 5305.7015 DEBT SERVICE-INTEREST WATER MGMT/REPORT/DATA ENTRY 212,825.74 MERCHANTS'18 NOTE PRIN PMT 385715 20201203 5300.2711 WATER METER PROJECT DRAWS WATER&SEWER FUND BAL SHEET 268,500.00 R55CKR2 LOGIS101 CITY OF APPLE VALLEY 12/9/2020 11:16:16 Council Check Register by GL Page- 16 Council Check Register by Invoice&Summary 12/3/2020 -- 12/11/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 307350 12/9/2020 155002 MERCHANTS BANK Continued... 307351 12/9/2020 100693 MN FIRE SERVICE CERTIFICATION 240.00 INSTRUCTOR 1 CERT-JA,JG 385804 8203 1310,6275 SCHOOLS/CONFERENCES/EXP LOCAL FIRE TRAINING 145.00 FAO CERT-MILLBRANDT 385803 8206 1310.6275 SCHOOLS/CONFERENCES/EXP LOCAL FIRE TRAINING 385.00 307352 12/9/2020 151869 MODIST BREWING CO LLC 238,50 BEER#3 00052303 386047 17818 5085,6530 BEER LIQUOR#3 STOCK PURCHASES 175.50 BEER#2 00052303 386046 17819 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 136.00 BEER#3 00052303 386048 17981 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 447.00 BEER#3 00052303 386049 18060 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 997.00 307353 12/9/2020 138100 MONRO,S JAN OR DOUGLAS R 40.00 YOGA CANCELLATION-COVID 385817 20201202D 1001.4360 COVID-P2 REC-SENIOR PROGRAM REVENUE GENERAL FUND REVENUE 40.00 307354 12/9/2020 119714 MUSICAL SAFARI INC 288.00 MUSICAL SAFARI NOVDEC 20 386089 20201113 1845.6249 OTHER CONTRACTUAL SERVICES REC SELF SUPPORT PROG GENERAL 288.00 307355 12/912020 145203 NEUMANN,GREGGORY J 36.46 NTOA SWAT TRNG-NEUMANN 385835 20201119 1225.6275 SCHOOLS/CONFERENCES/EXP LOCAL POLICE TRAINING 36.46 307356 12/912020 155696 NIEMIEC,ALYSSA 26.33 REFUND SKY HAWK REG FEE 385774 202011241 1001.4351 COVID-P2 PRE SCHOOL PROGRAMS GENERAL FUND REVENUE 17,00 REFUND THANKSGIVING PARTY REG 385782 202011251 1001.4351 COVID-P2 PRE SCHOOL PROGRAMS GENERAL FUND REVENUE 43.33 307357 12/912020 154712 OFFICETEAM 1,550,00 TEMP EE-TBERNATZ WEEK END11/20 385808 56717821 1100.6249 OTHER CONTRACTUAL SERVICES DEV MANAGEMENT 1,550.00 TEMP EE-TBERNATZ WEEK END11/27 385797 56749601 1100.6249 OTHER CONTRACTUAL SERVICES DEV MANAGEMENT 3,100.00 307358 1219/2020 155730 OMNI BREWING 114.00 BEER#2 00052721 386075 8467 5055.6530 BEER LIQUOR#2 STOCK PURCHASES 207.00 BEER#3 00052721 386076 8480 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 207.00 BEER#1 00052721 386074 8493 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 528.00 R55CKR2 L. .,101 CITY OF APPL. ,_EY 12/9I20� 6:16 Council Check Register by GL Page- 17 Council Check Register by Invoice&Summary 12/3/2020 -- 12/11/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 307358 12/9/2020 155730 OMNI BREWING Continued... 307359 1219/2020 155700 PEREZ,JERONIMO 1,000.00 REFUND AVSC 12-26-20 385799 20201118 1001.5116 RENTS-HAYES SENIOR CENTER GENERAL FUND REVENUE 1,000.00 307360 12/9/2020 101500 PREMIUM WATERS INC 10.71 WATER 385777 317875403 5145.6229 GENERAL SUPPLIES GOLF SHOP BUILDING MAINTENANCE 10.71 307361 12/912020 153484 PRYES BREWING COMPANY LLC 481.00 BEER#3 00052530 386050 14257 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 481.00 307362 12/9/2020 155721 RAMALYNN MONTESSORI 65.44 UB REFUND 15004 GLAZIER AVE 385828 20201203A 5301.4997 WATER/SEWER ACCT REFUNDS WATER&SEWER FUND REVENUE 65.44 307363 12/9/2020 149126 RED BULL DISTRIBUTION COMPANY 157.00 TAX#2 00052064 386052 96083536 5055.6540 TAXABLE MISC FOR RESALE LIQUOR#2 STOCK PURCHASES 157.00 TAX#3 00052064 386053 96260730 5085.6540 TAXABLE MISC FOR RESALE LIQUOR#3 STOCK PURCHASES 348.50 TAX#1 00052064 386051 99314229 5025.6540 TAXABLE MISC FOR RESALE LIQUOR#1 OPERATIONS 662.50 307364 1219/2020 100042 ROTARY CLUB OF APPLE VALLEY 62.50 4TH QTR DUES-B NORDQUIST 385763 1996 1100.6280 DUES&SUBSCRIPTIONS DEV MANAGEMENT 62.50 307365 12/9/2020 155725 SCHLINGMANN,KRISTINE 28.00 REFUND TOTS DAY OF FUN REG FEE 385839 20201207 1001.4351 COVID-P2 PRE SCHOOL PROGRAMS GENERAL FUND REVENUE 28.00 307366 12/9/2020 100478 SECURITAS ELECTRONIC SECURITY INC 96.00 FS1 ALARM MONITORING DEC-FEB 385764 7000658607 1340.6249 OTHER CONTRACTUAL SERVICES FIRE BLDG&GROUNDS MNTC 96.00 307367 12/9/2020 111161 SHRED IT USA LLC 80.15 SHREDDING SERVICE 385826 8180913925 1250.6240 CLEANING SERVICE/GARBAGE REMOVPOLICE FACILITY 80.15 307368 1219/2020 155698 SMITH,JENNIFER R55CKR2 LOGIS101 CITY OF APPLE VALLEY 12/9/2020 11:16:16 Council Check Register by GL Page- 18 Council Check Register by Invoice&Summary 12/3/2020 -- 12/11/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 307368 12/9/2020 155698 SMITH,JENNIFER Continued... 12.00 REFUND HOLIDAY PARTY REG FEE 385780 202011244 1001.4351 COVID-P2 PRE SCHOOL PROGRAMS GENERAL FUND REVENUE 12.00 307369 1219/2020 154912 SP3 LLC 500.50 BEER#3 00052668 386055 84545 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 1,277.50 BEER#3 00052668 386056 85616 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 1.778.00 307370 12/9/2020 140021 ST PAUL,CITY OF 70.00 BOARDING FOR K9 KODA 385819 IN42393 1281.6235 CONSULTANT SERVICES POLICE K-9 70.00 307371 12/9/2020 155305 STACKED DECK BREWING 370.00 BEER#3 00052686 386057 1561 5085.6530 BEER LIQUOR#3 STOCK PURCHASES 370.00 307372 12/9/2020 145118 STEEL TOE BREWING,LLC 225.00 BEER#1 00051551 386058 37041 5015.6530 BEER LIQUOR#1 STOCK PURCHASES 225.00 307373 1219/2020 110646 SWANSON,JILL 100.00 RENTAL REFUND-COVID 385834 2004536002 1001.5116 COVID-P2 RENTS-HAYES SENIOR CENTER GENERAL FUND REVENUE 100.00 307374 12/9/2020 100839 VALLEY-RICH COMPANY INC 5,950.00 GATE VALVE REPAIR 130TH CT 385741 28952 5330.6735 CAPITAL OUTLAY-OTHER IMPROVEME WTR MAIN/HYDRANT/CURB STOP MNT 2,850.00 HYDRANT GATE VALVE INSTALL 385792 28953 5330.6735 CAPITAL OUTLAY-OTHER IMPROVEME WTR MAIN/HYDRANT/CURB STOP MNT 8,800.00 307375 12/9/2020 151947 W S&D PERMIT SERVICE 1.00 PARTIAL REFUND 6060 134TH ST W 385749 20201201 1001.4072 STATE SURTAX COLLECTED GENERAL FUND REVENUE 81.64 PARTIAL REFUND 6060 134TH ST W 385749 20201201 1001.4060 PERMIT-BUILDING PERMIT GENERAL FUND REVENUE 82.64 307376 12/9/2020 100363 XCEL ENERGY 63.57 SL ELECTRIC JCRR NORTH CR42 386081 5100130856011N0 5805.6545 NON-TAXABLE MISC FOR RESALE STREET LIGHT UTILITY FUND V20 73,33 SL ELECTRIC-147TH&JCR 386080 5104562347NOV20 5805.6545 NON-TAXABLE MISC FOR RESALE STREET LIGHT UTILITY FUND 136.90 R55CKR2 L�..6101 CITY OF APPL. _LEY 12/9/20'. .6:16 Council Check Register by GL Page- 19 Council Check Register by Invoice&Summary 12/3/2020 -- 12/11/2020 Check# Date Amount Supplier/Explanation PO# Doc No Inv No Account No Subledger Account Description Business Unit 307377 12/9/2020 120156 ZOLL MEDICAL CORP Continued... 20.28- FIRE SALES TAX ADJUST 385807 3181334 1330.6229 GENERAL SUPPLIES FIRE OPERATIONS 20.28 FIRE SALES TAX ADJUST 385807 3181334 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 304.94 (2)ELECTRODES,DEFIB AED 385807 3181334 1330.6229 GENERAL SUPPLIES FIRE OPERATIONS 4.28- FIRE SALES TAX ADJUST 385750 3181348 1330.6215 EQUIPMENT-PARTS FIRE OPERATIONS 4.28 FIRE SALES TAX ADJUST 385750 3181348 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 64.28 AED BATTERY 385750 3181348 1330.6215 EQUIPMENT-PARTS FIRE OPERATIONS 369.22 20201203 12/3/2020 100000 MN DEPT OF REVENUE 164.00- SALES/USE TAX-GENERAL FUND 386077 20201203 1000_2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 166.00- SALES/USE TAX-CABLE FUND 386077 20201203 2010.2330 DUE TO OTHER GOVERNMENT CABLE TV RESERVE BALANCE SHEET 14,129.00 SALES/USE TAX-LIQUOR#2 386077 20201203 5000.2330 DUE TO OTHER GOVERNMENT LIQUOR BALANCE SHEET 38,123,00 SALES/USE TAX-LIQUOR#3 386077 20201203 5000.2330 DUE TO OTHER GOVERNMENT LIQUOR BALANCE SHEET 39,494.00 SALES/USE TAX-LIQUOR#1 386077 20201203 5000.2330 DUE TO OTHER GOVERNMENT LIQUOR BALANCE SHEET 2,123.00 SALES/USE TAX-GOLF 386077 20201203 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET 2,636.00 SALES/USE TAX-ARENA 386077 20201203 5200.2330 DUE TO OTHER GOVERNMENT ARENA FUND BALANCE SHEET 1,445.00 SALES/USE TAX-WATER&SWR 386077 20201203 5300.2330 DUE TO OTHER GOVERNMENT WATER&SEWER FUND BAL SHEET 2.00- SALES/USE TAX-CEMETERY 386077 20201203 5600.2330 DUE TO OTHER GOVERNMENT CEMETERY BALANCE SHEET 97,618.00 20201204 12/7/2020 101671 MN DEPT OF REVENUE 24.90 DIESEL TAX-TRAFFIC SIGNS 386078 20201207 1680.6212 MOTOR FUELS/OILS TRAFFIC SIGNS/SIGNALS/MARKERS 38.23 DIESEL TAX-PARKS 386078 20201207 1765.6212 MOTOR FUELS/OILS PARK EQUIPMENT MAINTENANCE 335.74 DIESEL TAX-STREETS 386078 20201207 1630.6212 MOTOR FUELS/OILS STREET EQUIPMENT MAINTENANCE 8.68 DIESEL TAX-WATER 386078 20201207 5345.6212 MOTOR FUELS/OILS WATER EQUIP/VEHICLE/MISC MNTC 8.84 DIESEL TAX-SEWER 386078 20201207 5390.6212 MOTOR FUELS/OILS SWR EQUIP/VEHICLE MISC MNTC/RP 416.39 717,285.39 Grand Total Payment Instrument Totals Checks 465,458.00 EFT Payments 98,034.39 A/P ACH Payment 153,793.00 Total Payments 717,285.39 ay U_ `�A` aZc7 R55CKS2 Li,—,6100 CITY OFAPPL. LEY 12/9/201 6:48 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- . 1 12/3/2020 - 12/11/2020 Company Amount 01000 GENERAL FUND 19,615.09 02010 CABLE TV RESERVE FUND _ 3.85 02090 PARTNERS IN EDUCATION 262.07 04900 PHYSICAL IMPROVEMENTS ESCROW F 2,000.00 05000 LIQUOR FUND 338,329.98 05100 GOLF FUND 3,655.95 05200 ARENA FUND 2,744.39 05300 WATER&SEWER FUND 325,753.97 05500 STORM DRAINAGE UTILITY FUND 24,741.90 05600 CEMETERY FUND LEVEL PROGRAM 31.84 05800 STREET LIGHT UTIL FUND 146.35 Report Totals 717,285.39 • ITEM: 5.A. ..... :�. Appleil COUNCIL MEETING DATE: December 22, 2020 Valley SECTION: Regular Agenda Description: Congratulatory Remarks from Congresswoman Angie Craig Staff Contact: Department/ Division: Tom Lawell, City Administrator Administration Department ACTION REQUESTED: No formal action is required. Congresswoman Angie Craig has requested an opportunity to address the City Council to publicly congratulate Mayor Mary Hamann-Roland on her service to the community. SUMMARY: Congresswoman Angie Craig will offer her brief remarks at the beginning of the December 22 City Council meeting as she needs to depart the meeting no later than 7:10 p.m. BACKGROUND: Congresswoman Angie Craig is a member of the U.S. House of Representatives, a position she has held since January 3, 2019. She represents the 2nd Congressional District which covers the south Twin Cities metro area and includes Dakota, Goodhue, Scott and Wabasha counties and portions of Rice and Washington counties. BUDGET IMPACT: NA • ITEM: 5.B. ..... :�. Apple ii COUNCIL MEETING DATE: December 22, 2020 Valley SECTION: Regular Agenda Description: Adopt Resolution Approving Amendments to 2040 Apple Valley Comprehensive Plan Land Use Chapter and Land Use Map, Related to Proposed "LDF" (Low Density Flex) Designation Staff Contact: Department/ Division: Thomas Lovelace, City Planner Community Development Department Applicant: Project Number: City of Apple Valley PC19-09-P Applicant Date: 60 Days: 120 Days: ACTION REQUESTED: Adopt a resolution approving the proposed amendments to the 2040 Comprehensive Plan that will add language in the Land Use chapter describing the "LDF" (Low Density Flex) residential designation, and the re-designation of the property at 8661 140th Street West from "PR" (Private Recreation) to "LDF" (Low Density Flex). SUMMARY: For your consideration is a request for amendments to the City's 2040 Comprehensive Land chapter and Land Use Map. The amendments include the addition of language describing a new residential land use called "LDF" (Low Density Flex) residential and re-designating approximately 23 acres of land from "PR" (Private Recreation) to "LDF" (Low Density Flex) residential with a density range of 3-8 units per acre. The "LDF" is a new residential designation for properties within an established neighborhood whose current use may be discontinued or is vacant. The "LDF" designation would permit the existing use to continue with the understanding that the future use would consist of residential dwellings that are compatible to and complement the character of the surrounding residential uses, while taking into consideration the development opportunities and the constraints of the property. A variety of housing types may be built in "LDF" areas including single-family detached dwellings, duplexes, twin homes, townhomes, and other types of attached housing at densities of 3-8 units per acre. Compatible zoning in the this designation would be "R-3" (single- family), "R-CL" (residential cluster), "R-5" (two-family), "M-1", "M-2", "M-3" and "M-4" (multiple-family), and "PD" (planned development) districts. Preferred zoning for a "LDF" area would be a planned development, which would allow for a more creative and efficient use of the property, flexibility of the distribution of the overall density and the intensity of land uses. Future development within this designation will be subject to the following: • Only single-family and two-family dwelling buildings shall be constructed on parcels directly abutting existing single- or two-family dwellings. • No buildings shall be constructed having more than two stories or a maximum height of greater than 35 feet. • The density of any particular acreage may be increased in areas not directly abutting existing single- and two-family dwellings, so long as the overall designation of the properties do not exceed eight (8) units per acre. • To allow for a more efficient use of property and to protect natural resources within this designation with features such as reduced lot sizes, and flexible building setbacks and roadway widths will be considered as part of a planned development zoning designation. These proposed amendment to the 2040 Comprehensive Plan Land Use Map relate to a site, located at the northwest corner of 140th Street West and Garden View Drive, which is currently a nine-hole executive golf course. Adjacent uses include single-family residential to the north, single-family, two-family and multi-family residential to the west and south, and multi-family to the east. The site directly abuts single-family residential to the north and west, and two community collector streets to the south and east. The property is currently designated "PR" (Private Recreation). The "PR" designation was created as part of the 2030 Comprehensive Plan Update to recognize the current use of the subject property as a privately owned public golf course. This is the only property in the city with this designation. The property has the same designation in the City's 2040 Comprehensive Plan, which was adopted on July 23, 2020. It was recognized in both Comprehensive Plans that the Apple Valley Golf Course may face challenges in the future, primarily financial, similar to the challenges faced by other small golf courses in the metropolitan area. It was understood during the preparation of both Comp Plans that these challenges might cause the property owner to seek a change in land use. Those Comp Plans went further to state that any change in land use must be carefully considered for the ability of the property to support the proposed use, to fit with the surrounding area and the overall plans for Apple Valley. The current "P" (Institutional) zoning designation best reflects the present use and the new designation identifies residential uses that may be allowed in the future. The golf course is surrounded by residential uses that might also be evaluated for comparison as to their density and value if a change is requested. Commercial uses are not encouraged unless those businesses have a residential character and are integrated in a mixed-use urban design. This designation allows for slightly greater than the density allowed in the "LD" (Low Density Residential) designation, which is 2-6 units per acre, and is less than the maximum density of 12 units per acre in the "MD" (Medium Density Residential) designation. The new designation will not allow townhomes to be located directly adjacent to existing single- or two-family dwellings, which the "LD" designation would not prohibit. On December 4, 2019, the Planning Commission held a public hearing on a request to consider re-designating the property from "PR" to "LD" or "LDF". The hearing was open, testimony was taken, and the hearing was closed. The Commission voted unanimously (7-0) to recommend the re-designation of the subject property from "PR" to "LDF" and the description of the new designation as presented. On December 12, 2019, the City Council received the Planning Commission's recommendation and adopted a resolution authorizing the submittal of the proposed amendment to the Metropolitan Council for their consideration. Submittal of the amendment and action by the Metropolitan Council could not occur until the City's 2040 Comprehensive Plan was approved. On July 22, 2020, the Metropolitan Council approved the City's Comp Plan and the City Council adopted the Plan at their July 23, 2020, meeting. Approval of the 2040 Plan allowed the City to submit the "LDF" Comprehensive Plan amendments to the Metropolitan Council for review. On October 28, 2020, the Metropolitan Council approved the amendments as proposed. Their approval now allows the City Council to consider adoption of the text and Land Use Map amendments. Please note that there is no land development request being reviewed at this time. BACKGROUND: All cities and counties within the seven-county Twin Cities Metropolitan Region are required to update their comprehensive plan every ten years. As required by the Minnesota Metropolitan Land Planning Act, each local jurisdiction's plan must fit within the regional goals set forth by the Metropolitan Council. The Council has established their regional goals in Thrive 2040, which is the vision for the region over the next 30 years. Thrive MSP 2040 sets the policy foundations for systems and policy plans developed by the Council, which include transportation, water resources, regional parks, and housing policy plans. Upon completion of these policy plans, the Council prepares and distributes a system statement to each community and county in the region. This document addresses the implications of the metropolitan systems plans for each community in the region and are intended to help in the preparation or update of their comprehensive plan. Included in the statement is information specific to each community, which in our case included: • Our City's designation as "Suburban", which are communities that experienced growth and expansion in the 1980s and early 1990s that typically have auto-oriented development patterns at lower densities. Suburban communities are expected to plan for forecasted population and household growth at average densities of at least five (5) units per acre for new development and redevelopment. They are also expected to identify opportunities for more intensive development near regional transit investments. • Forecasted population, households, and employment through 2040. • Guidance on appropriate densities to ensure that regional services and infrastructure can be provided in an efficient manner. • The City's affordable need allocation, which is 468 new units affordable to households earning up to 80% of area median income (AMI). Of these units, 221 should be affordable to households earning at or below 30% of AMI, 118 affordable to households earning 31% to 50% of AMI, and 129 affordable to households earning 51% to 80% of AMI. Each plan is required to contain a land use, transportation, water resources (water supply, water quality, and wastewater), parks and trails, and housing chapter, and may contain an economic chapter. When preparing a comprehensive plan update or plan amendments, such as the Apple Valley Golf Course request, the City shall be responsive to the city's as well as the region's needs. Those needs include: • Providing housing choices for a lifetime. • Full utilization of the developed area and available land. • Providing both market rate and affordable housing choices. On October 2, 2019, staff reported back to the Commission on the City Council's decision and provided some background information to consider as part of the review of a comprehensive plan re-designation request for the property. This included the makeup of the existing housing within a quarter mile of the golf course property. Staff found that of the 640 housing units counted, there are: • 230 single-family detached homes (36%) in the R-2 and R-3 zoning districts that are in lower density designations; and • 410 attached homes (64%) in the R-5, M-3 and M-4 zoning districts that are in lower density designations. BUDGET IMPACT: N/A ATTACHMENTS: Background Material Location Map Resolution Background Material Comp Plan Map APPLE VALLEY GOLF COURSE COMPREHENSIVE PLAN LAND USE MAP AMENDMENTS EXISTING CONDITIONS Property Location: 8661 140th Street West Legal Description: Comprehensive Plan Designation "PR"(Private Recreation) Zoning Classification "P"(Institutional) Existing Platting 14 acres are unplatted with the remainder platted as outlots Current Land Use Golf Course Size: 23 acres Topography: Varying,typical of a golf course Existing Vegetation Grasses and vegetation associated with a golf course Other Significant Natural Features Presence of wetlands Adjacent NORTH Single-Family Residential Dwellings Properties/Land Comprehensive Plan "LD"(Low Density Residential) Uses Zoning/Land Use "R-3"(Single Family Residential) SOUTH Single and Two-Family Residential and Townhome Dwellings Comprehensive Plan "LD"(Low Density Residential) Zoning/Land Use "R-3" (Single Family Residential), "R-5" (Two Family Residential), and "M-3C" (Multiple Family Residential) EAST Wildwood Townhomes and Private Open Space Comprehensive Plan "LD"(Low Density Residential) Zoning/Land Use "M-3C" (Medium Density Residential) and "P"(Institutional) WEST Single Family Residential Dwellings Comprehensive Plan "LD"(Low Density Residential) Zoning/Land Use "R-3"(Single Family Residential) A it i4, ' -yvvippyregfaii El ., ! ,-----7--- T. --li 27 Niro'',. t 4'3' ; 1 ime pli _,,, .. ... „,.. ts,,,,' "" - :4• • 7'...I.• -, 'Sx' /:\ A/ir 4 17,v. 4 0 1). 0.17, 00A1411,, •4,7.4 ,''-_;I ,,:1,_. 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GOLF COURSE 4t,•„.1 -1.,:iirtitoko.fato".3 1......„.... ..., yinitir,,,o (10 *., .�`�-. 31'� :I� ria to a la LOCATION m_ Allae4l ��1 1 .,�_� MAP 1.00if—, a,._ ttoll_tt•V•11.6 ,��� CITY OF APPLE VALLEY RESOLUTION NO. 2020- AMENDMENT TO THE APPLE VALLEY COMPREHENSIVE PLAN MODIFYING THE LAND USE CHAPTER RELATED TO THE APPLE VALLEY GOLF COURSE LOCATED AT 8661 140TH STREET WEST WHEREAS, Minnesota Statutes section 473. 864 requires each local governmental unit to review and, if necessary, amend its entire comprehensive plan and its fiscal devices and official controls at least once every ten years to ensure its comprehensive plan conforms to metropolitan system plans and ensure its fiscal devices and official controls do not conflict with the comprehensive plan or permit activities that conflict with metropolitan system plans; and WHEREAS, Minnesota Statutes sections 473. 858 and 473. 864 require local governmental units to complete their" decennial" reviews by December 31, 2018; and WHEREAS, the City Council, Planning Commission, and the City Staff prepared a proposed Comprehensive Plan intended to meet the requirements of the Metropolitan Land Planning Act and Metropolitan Council guidelines and procedures; and WHEREAS, the Planning Commission conducted a public hearing on June 6, 2018, relative to the adoption of the proposed Comprehensive Plan; and WHEREAS, the City Council has reviewed the proposed Comprehensive Plan and those recommendations,public comments, and comments from adjacent jurisdictions and affected districts; and WHEREAS, the City Council authorized submittal of the proposed 2040 Comprehensive Plan at their December 27, 2018, meeting; and WHEREAS, the proposed 2040 Comprehensive Plan is currently being reviewed by the Metropolitan Council; and WHEREAS, the Planning Commission conducted a public hearing on December 4, 2019, relative to proposed modifications to the proposed 2040 Comprehensive Plan to include language in the Land Use chapter describing the" LDF"(Low Density Flex Residential) designation and the Land Use Map re- designating the property at 8661 140th Street W. from" PR" (Private Recreation)to " LDF"(Low Density Flex Residential); and WHEREAS, the Planning Commission recommended the submission of proposed modifications to the proposed 2040 Comprehensive Plan Land Use chapter to the Metropolitan Council; and WHEREAS,the amendments were accepted by the City Council and authorized for submittal to the Metropolitan Council on December 12, 2019; and WHEREAS,the amendments were determined by the Metropolitan Council on October 28, 2020,to have no potential impact upon metropolitan system plans. NOW, THEREFORE,BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota,that the amendments to the Apple Valley Comprehensive Guide Plan, as attached hereto, are hereby adopted. ADOPTED this 22nd day of December, 2020. Mary Hamann-Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk 2040 Comprehensive Plan Land Use Designation Low Density Flex Residential(LDF) Low Density Flex Residential (LDF) is a special designation for properties within an established neighborhood whose current use may be discontinued or is vacant. The LDF designation would permit the existing use to continue with the understanding that the future use would consist of residential dwellings that are compatible to and complement the character of the surrounding residential uses,while taking into consideration the development opportunities and the constraints of the property. A variety of housing types may be built in LDF areas including single-family detached dwellings, duplexes, twin homes, townhomes, and other types of attached housing at densities of 3-8 units per acre. Compatible zoning in the LDF designation would be R-3 (single-family), R-CL (residential cluster), R-5 (two-family), M-1, M-2, M-3 and M-4 (multiple-family), and PD (planned development) districts. Preferred zoning for a LDF area would be a planned development, which would allow for a more creative and efficient use of the property, flexibility of the distribution of the overall density and the intensity of land uses. Future development within this designation will be subject to the following: • Only single-family and two-family dwelling buildings shall be constructed on parcels directly abutting existing single- or two-family dwellings. • No buildings shall be constructed having more than two stories or a maximum height of greater than 35 feet. • The density of any particular acreage may be increased in areas not directly abutting existing single-and two-family dwellings, so long as the overall designation of the properties do not exceed eight(8)units per acre. • To allow for a more efficient use of property and to protect natural resources within this designation with features such as reduced lot sizes, and flexible building setbacks and roadway widths will be considered as part of a planned development zoning designation ' MCA1+lDREWS RDEl af . ilr °.§ 00).. '..'‘:' G01461S Y7CI 7§ ;':§°,0 0:W'§1E11.1 1:gSD - ti t41,io dIi6 , W 34THSTREETCT c� �� H ipc y � � s 11 G 11I1 .° 11mnw1351H ST W,. /� 135TFf 3T �� P - 4 , 4. illibat 'F'?).;,,,,%6> A.0" 01 , `Ga P 'i& LDF ;IS 1� 138TH ST W • r''' *alai � 1� 'MIAP 111,141 lir to 6 It, 0 r 4 ft p Ap P-4 0 0 ..4,, ,. ., * 4% °C� h'D� Ii�'11� v. rrif' -0 � ' gall era f �,Q4villaiiiiT>� HEYWaOD PAT#i ilir 84,i ippor . '*.. a, _, � 1 A,V. GOLF COURSE , i ',.V • --3-- ..4 /If. i.- ;,..,:t\ii 'i'f4. --irRititaa ,, 2040 COMPREHENSIVE . .,1. ,; L ;, , _* PLAN DESIGNATION .L _ 1r_= =i°liPUi' LDF (Low Density Flex) — s � • ITEM: 5.C. ..... :�. Apple ii COUNCIL MEETING DATE: December 22, 2020 Valley SECTION: Regular Agenda Description: Waive Second Reading and Pass Ordinance Amending Chapter 155 of the City Code, Establishing Low Density Flex Zoning District Staff Contact: Department/ Division: Thomas Lovelace, City Planner Community Development Department Applicant: Project Number: City of Apple Valley PC20-16-Z Applicant Date: 60 Days: 120 Days: ACTION REQUESTED: Waive the second reading and pass ordinance amendments to the City's zoning chapter to add the "LDF" (Low Density Flex) residential zoning district to Chapter 155 of the City Code of Ordinances. SUMMARY: For your consideration are proposed amendments to the zoning chapter of the City's Code of Ordinances to add the "LDF" (Low Density Flex) residential zoning district. These code amendments include permitted, conditional, and permitted accessory uses; and area requirements and standards for the new residential zoning district, consistent with the City's proposed Comprehensive Plan's "LDF" designation. Once a city adopts a comprehensive plan or amendments, it needs a means of attaining the development goals in the plan. These proposed zoning amendments are the means for implementing the goals set forth in the comprehensive plan's "LDF" designation, which is to have future uses that would consist of residential dwellings that are compatible to complement the character of the surrounding residential uses, while taking into consideration the development opportunities and constraints of a property. The proposed zoning amendments would allow for a variety of housing types that would include one-family detached dwellings, two-family dwellings, detached one-unit townhomes, and attached townhomes. The attached townhomes may have up to 12 dwelling units per building as long as the overall density of any development within a "LDF" zoning district meets the density requirements of 3-8 units per acre. No building would exceed two stories or 35 feet in height, which is consistent with the current single-family, two-family, and "M-1, "M-2", "M-3", and "M-4" multi-family zoning districts. The distinction of this proposed zoning district from other typical residential zoning districts are: • Only one-family and two-family dwellings may be constructed on parcels directly abutting existing one- or two-family dwellings. • The density may be increased in areas not directly abutting existing one- and two-family dwellings as long as the overall density does not exceed eight (8) units per acre. These requirements match with the stipulations set forth in the Comprehensive Plan's "LDF" language. The proposed zoning amendments reference permitted, conditional and accessory uses in the "R" (One-Family Residential) zoning districts as uses that would be allowed in the "LDF" zoning district. The permitted uses in the "R" zoning districts include: 1. One-family detached dwellings meeting the standards of the Uniform Building Code, placed on permanent foundations and having no horizontal axis less than 18 feet in length; 2. Home occupation, as defined in §155.003; 3. Public utility buildings and structures; or 4. Community-based family-care home, daycare home licensed under M.S. §245.812, or a home for the care of the mentally or physically handicapped licensed by the state. Conditional uses listed in the "R" zoning districts include: 1. Off-street parking, for passenger vehicles only, when the proposed site of the off-street parking abuts on a lot which is in another zoning district. For screening requirements see §155.348; 2. Cemeteries; 3. Community-based family-care home or day-care home not licensed by the state under M.S. §245.812; 4. Accessory unit dwellings(AUD); and 5. Wireless communications towers and small wireless facilities. And finally, accessory uses listed in the "R" zoning districts are: 1. Private parking space and garage, one attached and one detached; 2. One accessory storage building in addition to any garage(s), except that it shall not exceed 144 square feet in area if a detached garage exists on the same lot; 3. Private swimming pool, tennis court, and play apparatus for the use of the occupants of the premise; 4. Signs, as regulated in Chapter 154; 5. Buildings or trailers temporarily located for purposes of construction or sales on the premises for a period of not to exceed time necessary for the construction; 6. Gardening and other horticultural uses where no sale of products is conducted on the premises; 7. Decorative landscape features; 8. The keeping of domestic animals, commonly referred to as "house pets," for noncommercial purposes, for the use of the occupants of the premises. Horses may be kept in R-1 districts, provided that any accessory building used for housing horses shall be located no less than 100 feet from the nearest residence; 9. Repair and maintenance of motor vehicles owned by the occupant; see screening requirements, §155.348; and 10. Garage sales not to exceed three per calendar year. Public Hearing Comments: The public hearing for this item was held by the Planning Commission on November 4, 2020. The hearing was opened, comments taken, and the hearing was closed. Most of the comments received were directed at potential development of the golf course under this proposed zoning classification not the broad application that the rezoning may have other residential properties in the city. Responses to these comments are contained in the November 4th meeting minutes, which are attached. The Planning Commission considered this item at their December 2, 2020, meeting and voted unanimously to recommend approval of the zoning ordinance amendments establishing the "LDF" zoning district to Chapter 155 of the City Code of Ordinances. BACKGROUND: On December 4, 2019, the Apple Valley Planning Commission reviewed a request for amendments to the City's Comprehensive Plan to add language describing the "LDF" (Low Density Flex) designation to the Land Use chapter. The City Council, at their December 12, 2019, approved a resolution authorizing the submittal of the proposed amendments to the Metropolitan Council for approval. Submittal of these amendments were subject to final approval of the City's 2040 Comprehensive Plan by the Metropolitan Council, which occurred on July 22, 2020 and subsequent approval by the City Council, which happened at their July 23, 2020, meeting. Upon final approval of the 2040 Comprehensive Plan, staff prepared and submitted the "LDF" amendments to the Metropolitan Council for consideration. It was considered and approved at their October 25, 2020, meeting. Met Council approval of the Comprehensive Plan amendments allows the City Council to consider the proposed Comprehensive Plan and zoning ordinance amendments. BUDGET IMPACT: N/A ATTACHMENTS: Ordinance Background Material Background Material CITY OF APPLE VALLEY ORDINANCE NO. AN ORDINANCE OF THE CITY OF APPLE VALLEY, AMENDING CHAPTER 155 OF THE CITY CODE BY ADDING THE LOW DENSITY FLEX RESIDENTIAL ZONING DISITRICT The City Council of Apple Valley ordains: Section 1. Chapter 155 of the Apple Valley City Code, is hereby amended to add the following: LOW DENSITY FLEX RESIDENTIAL DISTRICT § 155.070 PURPOSE. This district is for the purpose of providing a transition in housing density and styles between low density single-family and multi-family areas by allowing for a mix of housing types that would include single-family residential dwellings, duplexes, twin homes and detached and attached townhomes. The district is intended for those areas which are designated"Low Density Flex" in the comprehensive guide plan, with the specific district relating to the natural features and characteristics of the site and the surrounding property. § 155.071 PERMITTED USES. Within the LDF district, no structure or land shall be used, except for one or more of the following uses or uses deemed similar by the City Council: (A) Any permitted use in one-family residential districts as regulated therein; (B) Two-family residential dwelling; (C) Single-family detached townhome; and (D) Townhome dwellings,provided they are serviced by public sanitary sewer and water systems and provided no single structure in excess of 12 dwelling units. § 155.072 CONDITIONAL USES. Within the LDF district, no structure or land shall be used for the following uses or uses deemed similar by the City Council, except by a conditional use permit: (A) Any conditional use in the one-family residential district as regulated therein; except accessory unit dwellings (AUDs) shall not be allowed as a permitted, conditional or accessory use; (B) Community-based family-care home or daycare home not licensed by the state under M.S. § 245.812, when: (1) Facility meets all existing health, fire, building and housing codes; and (2) Separation of one-quarter mile exists between the facilities. The City Council may grant exception to the one-quarter mile rule when either strong community support exists,program effectiveness is closely tied to particular cultural resources in the community or an effective natural or manmade barrier exists between facilities. (C) Wireless communication towers and small wireless facilities as regulated elsewhere in this chapter. § 155.073 PERMITTED ACCESSORY USES. Within the LDF district, no accessory structures or use of land shall be permitted, except for one or more of the following uses or uses deemed similar by the City Council: (A) Any accessory use permitted in one-family residential districts as regulated therein; and (B) Recreational building, equipment or service area for use by the residents of a detached or attached townhome unit, which shall be owned by a homeowners' association and erected on a common area lot or outlot. § 155.074 AREA REQUIREMENTS AND STANDARDS (A) The following minimum area standards and requirements shall be met and no improvements shall be placed on such lands unless the lands to be used or improved shall meet the following area and dimensional requirements: (1) Only one- and two-family dwellings shall be allowed on parcels directly abutting existing one- and two-family dwellings. (2) The maximum density of any particular acreage may be increased in areas not directly abutting existing one-and two-family dwellings, so long as the overall designation of the properties do not exceed eight(8)units per acre. (3) Table of Minimum Area Standards and Requirements 2 One-Family Two-Family Single-Family Attached Residential Residential Detached Townhome Townhome Dwelling Lot Area Interior Lot 15,000 sq. ft. 7,260 sq. ft. of 5,445 sq. ft. of 11,000 sq. ft. (7,500 sq. ft. land per unit land per unit Corner lot per unit) (4 units per (8 units per 12,500 sq. ft. acre) acre) Lot width (in feet) 80 100 (50 feet 40 - per unit) Minimum 30 10 Building Setbacks (in feet) Along community 40 40 40 40 neighborhood collector streets Along all other 30 30 30 30 public streets Along private - - 25 25 streets or drives Side Yard Dwelling Dwelling 30 30 Unit 10 Unit 10 Garage 5 Garage 7.5 Rear Yard 30 30 30 30 Between Buildings - - 10 15 Maximum 2 2 2 2 Number of Stories Maximum Height 35 35 35 35 Maximum 35% 35% 35% 35% Impervious Surface Coverage (4) Minimum setbacks between sides of multiple-residential buildings shall be 15 feet or a distance equal to half the combined height of the adjacent building faces, whichever is greater. (5) Minimum setbacks between front or rear of multiple-residential buildings 3 shall be 50 feet or a distance equal to the combined height of the adjacent building faces, whichever is greater. This requirement also applies to situations where a front or rear faces a side. Section 2. Summary approved. The City Council hereby determines that the text of the summary marked "Official Summary of Ordinance No." a copy of which is attached hereto clearly informs the public of the intent and effect of the ordinance. The City Council further determines that publication of the title and such summary will clearly inform the public of the intent and effect of the ordinance. Section 3. Filing. A copy of the ordinance shall be filed in the office of the City Clerk. This copy shall be available for inspection by any persons during regular office hours. Section 4. Publication. The City Clerk shall publish the title of this ordinance and the official summary in the official newspaper of the City with notice that a printed copy of the ordinance is available for inspection by any person during regular office hours at the Office of the City Clerk. PASSED by the City Council this 22nd day of December, 2020. Mayor Hamann-Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk 4 CITY OF APPLE VALLEY ORDINANCE NO. AN ORDINANCE OF THE CITY OF APPLE VALLEY, AMENDING CHAPTER 155 OF THE CITY CODE BY ADDING THE LOW DENSITY FLEX RESIDENTIAL ZONING DISITRICT The following is the official summary of Ordinance No. 1082 approved by the City Council of Apple Valley on December 22, 2020. This ordinance amends Chapter 155 of the City Code of Ordinances governing zoning regulations by adding Section 155.070 establishing the "LDF" (Low Density Flex)residential zoning district. This amendment provides for the uses and area requirements and standards in the new residential district. A printed copy of the ordinance is available for inspection by any person during regular office hours at the office of the City Clerk at the Apple Valley Municipal Center, 7100 147th Street West, Apple Valley, Minnesota 55124. 5 CITY OF APPLE VALLEY PLANNING COMMISSION MINUTES November 4, 2020 1. CALL TO ORDER The City of Apple Valley Planning Commission meeting was called to order by Chair Melander at 7:00 p.m. Members Present: Chair Tom Melander, Tim Burke*,Keith Diekmann *, Jodi Kurtz, Paul Scanlan, and David Schindler Member(s)Absent: None City staff members attending: City Attorney Sharon Hills, Community Development Director Bruce Nordquist, City Planner Tom Lovelace, Planner Kathy Bodmer*, Planner/Meeting Organizer Alex Sharpe*. * Present via remote technology 2. APPROVAL OF AGENDA Chair Melander asked if there were any changes to the agenda. CD Director Nordquist said yes to changes. The October 21, 2020, meeting minutes, usually under Consent Items, will be approved at the December 2, 2020 meeting. Chair Melander asked for approval of amended agenda. MOTION: Commissioner Burke moved, seconded by Commissioner Scanlan, approving the revised agenda. Rollcall vote: Ayes - 6—Nays - 0. 3. CONSENT ITEMS -None 4. PUBLIC HEARING A. Low Density Zoning Ordinance Amendments — Consider Amendments to Chapter 155 to Add the"LDF"(Low Density Flex)Residential Zoning District City Planner Tom Lovelace presented the staff report. Chair Melander asks if there are any questions from the commissioners. Commissioner Schindler--Any photos of what it might look like? Planner Lovelace --It is different types of housing products within a development. We are being more specific as it relates to location. Regatta could be a good CITY OF APPLE VALLEY Dakota County,Minnesota Planning Commission Minutes November 4,2020 Page 2 of 7 example even though that is a much larger development with a mix of uses. Cobblestone Lake has different types of dwelling units. However, both of those developments were planned developments and have different components within those planned developments. Commissioner Schindler — So this isn't designed for a piece of property in the middle of a development? City Planner Lovelace— Yes, this is trying to address that type of vacant property. It will accommodate that development while adding to the best possible options for reuse of that property. Commissioner Schindler— So if a person's house burns down they could possibly turn that into townhomes? City Planner Lovelace — Not necessarily. If it was a large amount of land (10 acres), it could be a possibility but that would involve rezoning. The LDF would be the designation of an area and would enable the developer to do many options within that zoning of low density flex. Chair Melander asks if any other commissioners and virtual commissioners have any questions. Commissioner Diekmann—The table that you have for the minimum standards are only for the properties directly abutting the single-family units? The other ones would not follow these standards. City Planner Lovelace—If it was adjacent to a single- or two-family then the first 3 columns would be considered being adjacent to a single- or two-family development. The attached townhome column could go in other areas as long as the aggregate of all the dwelling units do not exceed the 8 per acre. Chair Melander—We already have 3 to 6 and we are adding two more. Would that change the meaning of low density? CD Director Bruce Nordquist — This has to do with adjacency and not just how many units. This provides more flexibility from 3 to 8 but not adjacent to single- or two-family homes. Chair Melander asks if anyone from the public would like to address this item. Kathy Lundin—I live right next to the golf course. So Wi-Fi towers could go into this development? And, apai lments cannot go in there? Attorney Sharon Hills --All existing R districts today in the city, could have a cell business ask to place a cell tower, under conditional use? That is a Federal law. CD Director Nordquist—Apartments are not allowed. CITY OF APPLE VALLEY Dakota County,Minnesota Planning Commission Minutes November 4,2020 Page 3 of 7 Kim Ragan--Resident adjacent to the golf course. Do we have an example of what an acre would look like with 8 dwellings? Planner Tom Lovelace— We can put that together and present at the next meeting. Jim Shipman— 135th St W. Mr. Shipman echoes the concerns of Ms. Lundeen and Mr. Ragan., plus Chair Melander about low density being confusing. The ground work being laid now is important for future development and that is why we are all here. Elliott Ashway, 13599 Hollands Court. When was LDF born? It seems like it was created for one purpose. Will LDF be re-used? This can get away from us quickly. City Planner Lovelace— This designation will be used throughout the City and for other properties that have the same kind of characteristics that are identified in the comp plan designation as well as the zoning. CD Director Nordquist — High and medium density proposals were researched. The concept of LDF recognized that this neighborhood sought a lower density that would create a flexible zone that neighborhoods would have options and offers more for busier intersections. This can be a complimentary tool in numerous locations. A church may vacate and a residential developer may want to develop that property. Commissioner Scanlan—Apple Valley is being built out. The next thing to come is redevelopment of various properties where LDF will give some flexibility and still respect existing residential zones. Ryan Tower, 13576 Hollands Court—Curious about low density flex? Is this being used in any other municipality in the state? Elmer Anderson was a progressive mind and governor in our state who created Voyagers National Park. Are green spaces being considered? CD Director Nordquist—No, we have no knowledge of any guiding examples to follow. In the staff report, providing single- and two-family homes flexibility to natural features with designs to the environment are in mind. It's not just another subdivision with blended open spaces throughout. It is a guiding principal for developers and the City. Chair Melander—Apple Valley does a good job with parks and open spaces. No place is farther than six blocks from a park. An open parcel sitting there is an individual or company paying taxes that is money down the drain. To leave that an open space would compel the City to buy it and that adds to the tax base. There would need to be a compelling reason to purchase such as a park not being close by. CITY OF APPLE VALLEY Dakota County,Minnesota Planning Commission Minutes November 4,2020 Page 4 of 7 Kimberly Wagon, 135th St. All around my area is low density. It seems unusual or odd to say that this pin point is LDF. Is there is an example when new sizing of units have been done for another business or anyone here or in the state this has been done for? Why wasn't the LDF looked at for those developers? The golf course has e wetlands and when talking about 3 to 8 dwellings per acre, are those wetlands included? I don't believe it is well advised to create this for one developer. City Planner Lovelace—Ragatta has single-family, twin homes, and townhomes as well as apartment buildings within the confines of that planned development. It's much larger than what LDF would be used for because LDF is a different opportunity within the City. The Cobblestone Lake took the foundation of an old gravel pit and made it into a lake then used that as the environmental piece and built a variety of different styles of dwellings from single-family to multi family to twin homes, apartments and senior buildings including commercial but that is much larger than a LDF designed development. LDF wasn't looked at because the developer used a Planned Development for both Cobblestone and Ragatta. A likelihood that the water features that are there and the designated wetlands within that property will need to be taken into consideration on what type of dwellings and how many on the golf course. Kathy Lundin— I don't understand the need for LDF because I cannot see getting more than six townhomes in one acre. So I'm trying to understand that we are not calling apartments townhomes. And, if there is a development plan for the golf course area, will there be another public meeting? CD Director Nordquist—apartments are not allowed. Chair Melander— Yes, there will be another public meeting. Commissioner Kurtz — Everyone is asking for visuals. Is there a way to get a mockup so people can see it and get a feel for what could be possible? City Planner Lovelace— We can provide examples. There is a development of 12 units per acre that is right across the street of some single-family homes. We can provide some visuals at the next meeting. Commissioner Scanlan-- Why can't a developer do a planned development? CD Director Nordquist — What we are finding developers are going in two directions. Some like the flexibility of LDF to drive more units because it is not permitted to do apartments at a certain location. Some developers want to use a designated zone and not use a master plan or planned development. They want to know what they are buying and want to be sure because they need to move onto a straight zone. We believe this LDF zone provides that flexibility to respond to the character of the site, to retain lower density uses next to lower density neighborhoods. Visuals will be provided to the public. CITY OF APPLE VALLEY Dakota County,Minnesota Planning Commission Minutes November 4,2020 Page 5 of 7 Chair Melander closed the public hearing. 5. LAND USE/ACTION ITEMS --None 6. OTHER BUSINESS A. Apple Valley Ford Lincoln Sketch Plan Planner Kathy Bodmer presented the staff report. Chair Melander asks if there are any questions from the commissioners. Commissioner Kurtz — How much traffic is going through Gardenia Avenue? If they close that off, how much busier will Garrett Ave be? Engineer Brandon Anderson — The City is currently working with Dakota County on a study of County 42. There are additional reviews of Cedar and Galaxie being done. The Dakota study needs to be reviewed along with the use of Gardenia, or vacating it, and how that would affect access, businesses, and intersections. There are moving parts that we do not have answers to at this moment. Planner Bodmer — Public services would have to be evaluated require with the retainment of easements. Commissioner Burke—In Plan C even if they are vacated is there a way that I can still weave through there. It's not a direct cut through but there is a way to get through. Will that still be available? The proposal is for the new property and is the plan not to change anything on the other properties on the design of what is there from a traffic perspective. CD Director Nordquist — This is an important discussion. It was visualized that 1515t street might be the frontage road. But it begs the question should 152nd be the correct frontage east and west. Because 151'is impaired already. Planner Bodmer—I would defer to Ford. I do not see any changes on the plans. Commissioner Scanlan—Wondering what the Fire Department would say with the removal of Garrett piggy backing onto Gardenia? CD Director Nordquist—Staff has had one conversation with fire/safety personnel and did not object to not having access through Gardenia. They have not relied on 151'to go east and west. Fire does not see it as an issue but it will be kept on the list to get an official declaration in the future. Commissioner Kurtz—Blocking off the middle part and going over to 152nd to the frontage road. I believe that is where all the employees park on 152nd. Where would the employees park? I believe they share a parking lot with Grand Stay in back of Culvers. CITY OF APPLE VALLEY Dakota County,Minnesota Planning Commission Minutes November 4,2020 Page 6 of 7 CD Director Nordquist — There is an overflow parking lot designed to accommodate Grand Stay and leased by Apple Valley Ford for their employees. We were trying to help them manage employee parking. Those leases assists with plowing and mowing. Commissioner Schindler — Have you considered running 151St through and separating Lincoln from Ford offering easier access to everyone involved along that road. Chris Gulbranson, AppleFord— With regards to that specific question. There are some traffic that runs through 151 st that made a wrong turn and creates drivers going too fast. We have customers and sales people frequently crossing there and to make it a through street would make it quite dangerous. Chris Gulbranson presented possible plans for Apple Valley Lincoln Ford with photos and sketches—Plans A, B, and C. Chair Melander asks if there are any questions from the commissioners. Commissioner Kurtz — If I was a consumer the one that looks more customer friendly would be the private entrance to the business. The style of the building is more pleasing also. Commissioner Diekmann -- Plan B and C don't have a lot of difference. Why didn't you just pick one and be done with it. Is this a long-term agreement for employee parking or is there a potential for that going away for you? Do you store inventory off-site? Chris Gulbranson -- Vacating 151 st or not vacating 151 st is exercising all options. Making sure to get all comments on both and what works best for the dealership, City of Apple Valley, and Lincoln. We would like to keep the employee parking for we sure appreciate it. We do store some inventory off-site when needed but haven't had that issue very often. We just need to make sure that the vehicle is insured to where it is being housed. CD Director Nordquist—Need to thoughtfully consider storm water management. Not to mention large storm water lines going through the property already. Commissioner Scanlan — Combination of increased footage for body shop and inventory? Chris Gulbranson -- Our biggest constraint is on the body shop. Lakeville, Farmington and Apple Valley are growing and the more footage for the body shop keeps up with the demand. Looking at alternatives in the body shop with one being multiple shifts. Just acquired a mobile service van to do service for fleets and commercial at their business instead of them driving their trucks to the store. CITY OF APPLE VALLEY Dakota County,Minnesota Planning Commission Minutes November 4,2020 Page 7 of 7 Chair Melander -- Combining the parcel would make better use of the parcel for efficiency of the site -- Option C. B. Review of Upcoming Schedule and Other Updates CD Director Nordquist—Mayor Mary has been elected as a County Commissioner. Her current term will end January 2. There were seven candidates for council. The two highest votes prevail — Council member Goodwin and Council member Grendahl. All seven candidates received 2,000 to 3,000 votes. A diverse interest in message. No meeting on November 18. Next regular meeting is Wednesday,December 2, at 7 pm. 7. ADJOURNMENT Hearing no further comments from the Planning Staff or Planning Commission, Chair Melander asked for a motion to adjourn. MOTION: Commissioner Schindler moved, seconded by Commissioner Scanlan to adjourn the meeting at 8:29 p.m. Rollcall vote: Ayes - 7 -Nays - 0. Respectfully submitted, ^ tC�c. . Tammy Bernatz, Planning Department Assistant Approved by the Apple Valley Planning Commission on 12/2/2020 Tom Melander, Chair Proposed 2040 Comprehensive Plan Land Use Designation Low Density Flex Residential(LDF) Low Density Flex Residential (LDF) is a special designation for properties within an established neighborhood whose current use may be discontinued or is vacant. The LDF designation would permit the existing use to continue with the understanding that the future use would consist of residential dwellings that are compatible to and complement the character of the surrounding residential uses, while taking into consideration the development opportunities and the constraints of the property. A variety of housing types may be built in LDF areas including single-family detached dwellings, duplexes, twin homes, townhomes, and other types of attached housing at densities of 3-8 units per acre. Compatible zoning in the LDF designation would be R-3 (single-family), R-CL (residential cluster), R-5 (two-family), M-1, M-2, M-3 and M-4 (multiple-family), and PD (planned development) districts. Preferred zoning for a LDF area would be a planned development, which would allow for a more creative and efficient use of the property, flexibility of the distribution of the overall density and the intensity of land uses. Future development within this designation will be subject to the following: • Only single-family and two-family dwelling buildings shall be constructed on parcels directly abutting existing single- or two-family dwellings. • No buildings shall be constructed having more than two stories or a maximum height of greater than 35 feet. • The density of any particular acreage may be increased in areas not directly abutting existing single-and two-family dwellings, so long as the overall designation of the properties do not exceed eight (8) units per acre. • To allow for a more efficient use of property and to protect natural resources within this designation with features such as reduced lot sizes, and flexible building setbacks and roadway widths will be considered as part of a planned development zoning designation. • ITEM: 5.D. ..... :�. Apple ii COUNCIL MEETING DATE: December 22, 2020 Valley SECTION: Regular Agenda Description: Pass Ordinance Rezoning Property Located at 8661 140th Street W. from "P" (Institutional)to "LDF" (Low Density Flex) Staff Contact: Department/ Division: Thomas Lovelace, City Planner Community Development Department Applicant: Project Number: City of Apple Valley PC20-22-Z Applicant Date: 60 Days: 120 Days: ACTION REQUESTED: Pass an ordinance amendment rezoning the Apple Valley Golf Course property, located at 8661 140th Street West, from "P" (Institutional) to "LDF" (Low Density Flex). SUMMARY: For your consideration is a request to rezone 23 acres of property from "P" (Institutional) to "LDF" (Low Density Flex). The property is located at 8661 140th Street West and is the site of the former Apple Valley Golf Course. Adjacent uses include single-family residential to the north, single-family, two-family, and multi-family residential to the west and south, and multi-family to the east. The Planning Commission held a public hearing on this rezoning request on December 2, 2020. The hearing was opened, testimony taken, and the hearing was closed. On December 16, 2020, the Planning Commission voted 6-0 to recommend approval of the rezoning of the subject property from "P" (Institutional) to "LDF" (Low Density Flex). BACKGROUND: Comprehensive Plan: The property is currently designated "PR" (Private Recreation). This designation was created to recognize the current use of the subject property as a privately owned public golf course. This is the only property in the city with this designation. The property has the same designation in the draft 2040 Comprehensive Plan. It was recognized in 2009 and again in 2018, that the privately owned Apple Valley Golf Course may face challenges in the future, primarily financial, similar to the challenges faced by other small golf courses in the Metropolitan Area. It was understood during the preparation of the 2030 and 2040 Plans, that these challenges might cause the property owner to seek a change in land use. The 2030 and 2040 Plans went further to state that any change in land use must be carefully considered for the ability of the property to support the proposed use, fit with the surrounding area, and the overall plans for Apple Valley. The current Institutional zoning designation best reflects the present use and numerous alternative uses may be allowed in the future. The golf course is surrounded by residential uses that might also be evaluated for comparison as to their density and value if a change is requested. Commercial uses are not encouraged unless those businesses have a residential character and are integrated in a mixed-use urban design. In 2019, the property owner originally requested Comprehensive Plan Land Use Map amendments that would re-designate .5 acres from "PR" (Private Recreation) to "LD" (Low Density Residential), 14.8 acres from "PR" (Private Recreation) to "MD" (Medium Density Residential) and eight (8) acres from "PR" (Private Recreation) to "HD" (High Density Residential). This request was considered by the City Council at their September 26, 2019, meeting. The City Council reviewed the application and the Planning Commission's recommendation for denial of "HD" (High Density Residential) and "MD" (Medium Density Residential) and voted to direct the Planning Commission to review an amended request from the petitioner that removes the "HD" designation from further evaluation and requested that a residential designation be further considered. On October 2, 2019, staff reported back to the Commission on the City Council's decision and provided some background information to consider as part of the review. This included the makeup of the existing housing within a quarter mile of the golf course property. Staff found that of the 640 housing units counted, there are: • 230 single-family detached homes (36%) in the "R-2" (Single-Family) and "R-3" (Single- Family) zoning districts that are in lower density designations; and • 410 attached homes (64%) in the "R-5" (Two-Family Residential), "M-3" (Multi- Family Residential/3-6 units per acre) and "M-4" (Multi-Family Residentia1/6-8 units per acre) zoning districts that are in lower density designations. In December 2019, the Planning Commission recommended and the City Council supported a context sensitive land use designation called "LDF" (Low Density Flex) residential, which would allow for a range of three (3) to eight (8) units per acre, subject to the following: • In areas near single- and two-family dwellings it would seek to match uses and types on parcels being redeveloped nearby. A land use response would be at the lower end of the cited range. • On parcels with sufficient space that also abut higher volume roadways that are forecasted to continue to increase in volume, a density at a higher end of the cited range that could also provide a buffer next to adjacent lower density. • It encourages the design integration of natural site conditions such as wetlands and elevation changes that may be unique to the site. The City Council, at their December 12, 2019, meeting approved the submittal to the Metropolitan Council of the re-designation of the golf course property to "LDF" on the 2040 Land Use Map and amending the 2040 Land Use chapter to include a description of the "LDF" designation. On October 28, 2020, the Metropolitan Council approved the proposed amendments to the 2040 Comprehensive Plan. The City Council will likely consider approval of the Comp Plan amendments in December. Any Comprehensive Plan Land Use Map re-designation of the property will require a change in its current zoning. Zoning: The zoning ordinance is used to create zoning districts and identify uses that are allowed in each district. It also identifies area standards and performance standards that regulate such things as the minimum lot area, size and location of a building or structure, building setbacks from property lines, building height, lot coverage, and maximum impervious surface within a particular zoning district. The property is currently zoned "P" (Institutional). Institutional districts are areas designed to serve the public and quasi-public uses. Permitted uses include: • Schools, accredited by the Minnesota Department of Education; • Public libraries and public art galleries; • Parks and playgrounds, including other structures and buildings necessary for the operation of the park or park facilities; • Public recreational facilities or athletic fields operated by a political subdivision or school accredited by the Minnesota Department of Education; • Golf courses, but not including commercially operated driving ranges, "pitch-and-putt" miniature golf courses; • Religious facilities; • Cemeteries including mortuaries; • Municipal government administrative buildings, maintenance buildings, and facilities including outdoor storage of municipal vehicles, equipment and materials, municipal utility vehicles, fire stations, and police stations; • Government service centers, administrative offices, maintenance facility buildings, utility waste or waste water facilities, and courthouses; • Academies, colleges, junior colleges, and universities, including dormitories and other structures and facilities necessary in the operation of an academy, college or university; • Non-profit clubs and lodges; • Public hospitals, nursing homes, convalescent centers; and • Day-care centers and nurseries. Permitted accessory uses include: • Clubhouses, maintenance buildings or other related structures on the grounds of golf courses; • Convents, seminaries, monasteries and nunneries, rectories, parsonages and parish houses, and religious retreats when accessory to a church, chapel, temple or synagogue; and • Accessory uses as permitted in §155.093 (Limited Business zoning district). Conditional uses include: • Any structure otherwise permitted but exceeding 40 feet in height; • Public utility building, structure, or service facility, including electric substations, occupying in excess of 500 square feet of land area; • Cell towers; and • Outdoor storage of motor vehicles, equipment or materials in connection with the use and operation of a government maintenance facility on the property. A public hearing on the draft "LDF" zoning ordinance was held by the Planning Commission on November 4, 2020. Comments were taken and the hearing closed. On December 2, 2020, the Planning Commission reviewed the zoning ordinance amendment request and voted 5-0 to recommend approval. The proposed zoning amendments would allow for a variety of housing types that would include one-family detached dwellings, two-family dwellings, detached one-unit townhomes, and attached townhomes at a density of 3-8 units per acre. No building would exceed two stories or 35 feet in height, which is consistent with the current single-family, two-family, and "M-1, "M-2", "M-3", and "M-4" multi-family zoning districts. The distinction of this proposed zoning district from other typical residential zoning districts are: • Only one- and two-family dwellings may be constructed on parcels directly abutting existing one-or two-family dwellings. • The density may be increased in areas not directly abutting existing one- and two-family dwellings as long as the overall density does not exceed eight (8) units per acre. Use within this zoning district include: • Any permitted use in the R, single-family district as regulated therein; • Two-family residential dwelling; • Single-family detached townhome; and • Townhome dwellings, provided they are serviced by public sanitary sewer and water systems and provided no single structure in excess of 12 dwelling units. Conditional and permitted accessory uses currently allowed in the "R" zoning districts. Area requirements within this district would be consistent with established residential districts in the City. Public Hearing Comments: A public hearing on this amended request was held on December 2, 2020. Staff is providing a synopsis of the comments from the public hearing, with staffs response. A comment was raised about the amount of acreage not available for development. Staff Response — There are areas within the golf course property that will limit development. They include three wetlands totaling approximately 1.5 acres, 2.55 acres that is currently part of a Northern Natural Gas underground pipeline line easement, and 1.4 acres of right-of-way for 140th Street West and Garden View Drive. Any impact that these existing land uses will have will be addressed as part of a development project on the golf course property. A comment was received about putting some of the land aside for park land. Staff Response — Determining park dedication for a development proposal is addressed at the time of the subdivision of a property. Section 153.29 of the City's subdivision ordinance requires as a condition of approval, the subdivider shall dedicate a portion of any proposed subdivision for public park, recreational facilities, playgrounds, trails, wetlands, or open space. In lieu of a conveyance of all or a portion of dedicated land for park purposes, the City may require a cash payment in the amount equal to the fair market of the land to be dedicated at the time of the final approval of the subdivision. A comment was received about the amount of land not suitable for building and the impact that will have on the permitted density. Staff Response — The City establishes zoning districts, which identifies uses and area requirements. These area requirements identify building setbacks, lot coverages, and density ranges. The density range for the "LDF" zoning district is a minimum of three units per acre with a maximum of eight units per acre. When determining net density, wetlands and water bodies, public parks and open space, arterial road rights-of-way and other areas protected, such as floodplains, steep slopes, bluffs, etc., are netted out of the gross acres. The site has a gross area of approximately 23 acres. Factoring out the 1.5 acres of wetland and 1.4 acres of existing right-of-way, it leaves 20.1 net developable acres. This would theoretically allow 60-160 dwelling units. Zoning serves as one of several regulatory tools available to the City when considering a development proposal. Those tools include the subdivision ordinance, platting requirements, the natural resources management code, wetland regulations, safety and maintenance codes, building and fire codes. These tools will be also used when determining the number of units that will eventually be constructed on a property. A general comment was made about the proximity of existing parkland in the vicinity of the subject property. Staff Response - The City promotes diverse recreational opportunities, services, facilities, and trails through the Parks and Recreation Department. There are currently 54 public parks of various types distributed throughout the city. These include neighborhood parks, community parks, and special use parks. Neighborhood parks are located to serve residents with a half-mile radius and offers a variety of services from basic recreation, such as a playground, small playfield, and a picnic shelter. Sunset and Wildwood parks are such parks that are located within a half-mile of the golf course neighborhood. The area around the golf course is also located near two community parks, which are designed to serve a larger population. These parks provide intensive activity such as ballfields, several picnic shelters, one or two playground areas, and open space areas. Examples of this type of park is Hayes Park, a 25-acre park, located within a mile of the golf course; and Alimagnet Park, an 85-acre park that has areas for both passive and active recreation. Access to this park is within a half-mile of the golf course property. Like all development projects in the city, the development of this property will require park dedication. The City will have a choice of taking the dedication in land, cash-in-lieu of land, or a combination thereof. This will be determined at the time of approval of the subdivision of the property. A concern was received about creating a new zoning district and the precedent that it would be setting. Staff Response — Cities use zoning to guide development and to ensure land gets used in a way that promotes both the best use of the land and the prosperity, health, and welfare of residents. At this location, the proposed zoning emphasis development that compliments low density uses and buffers traffic volumes with present and proposed uses. Like a comprehensive plan, the zoning ordinance is a fluid document and amendments are made to the text and map that reflect ever-changing conditions. These amendments may include the establishment of new zoning or planned development zoning districts. A comment was raised about the lack of crosswalks in the area. Staff Response - Currently there are marked crosswalks at 140th Street West and Garden View (at the traffic signal) and at 140th Street West and McAndrews Road (at the traffic signal). A requirement of any subdivision of this property would be to add an eight-foot wide bituminous pathway along the north side of 140th from Garden View to approximately Holyoke Lane. This addition will greatly benefit pedestrians to get to a marked crosswalk from the north side of 140th without having to cross 140th to reach a pedestrian route. 140th Street is a 45 mph four (4) lane undivided roadway. Marked crosswalks alone are insufficient and pedestrian crash risk may increase by providing marked crosswalks on this type of roadway other than at established intersections. Other treatments, such as additional traffic signals or other pedestrian facilities would be necessary. The use of mid-block crosswalks is generally discouraged unless an engineering study determines a specific need for this type of crosswalk and shall confirm with the MN Manual on Uniform Traffic Control Devices (MUTCD). A question was asked on why the City of Apple Valley is the petitioner. Staff Response - The Municipal Planning Act mandates a procedure for the adoption or amendment of zoning ordinances. The City Council, the Planning Commission or property owners may initiate an amendment to a zoning ordinance. In this case, the City has initiated the rezoning request in order to bring it into conformance with the "LDF" designation on the 2040 Comprehensive Plan Land Us Map, which is also a requirement of the Municipal Planning Act. A comment was received stating that low density would be the best fit for this area. Staff Response — The City's Comprehensive Plan identifies five residential designations, "LD" (Low Density Residential), "MD" (Medium Density Residential), "HD" (High Density Residential), "SIHD" (Suburban Intensive High Density), and "LDF" (Low Density Flex). The "LD" designation allows for housing densities that range from 2-6 units per acre. Zoning districts within the designation are "R-1", "R-2", "R-3", "R-CL", "R-5", `M-1", "M- 2", "M-3", and some "PD" zoning districts. Uses in this designation include single-family detached homes, duplexes, twin homes, and townhomes. The "MD" designation allows for housing densities that range from 6-12 units per acre. This designation fits with the "M-4", "M-5", "M-6", and "PD" zoning districts. Uses in this designation can include duplexes, carriage houses, triplexes, fourplexes, bungalow courts, and townhomes. The "HD" designation allows for housing densities that would be greater than 12 units per acre. This designation fits with the "M-7", "M-8", and "PD" zoning districts. Uses in this designation can include courtyard apartments, cottage flats, and conventional apaitiiient building complexes. "SIHD" is a new designation that allows for housing densities that would be greater than 24 units per acre, with most having an average of 40 units per acre. This designation would be located adjacent to the METRO Red Line and would fit with a "PD" zoning district or a new zoning district classification. The "LDF" designation is also new to the City's 2040 Comprehensive Plan. This designation allows for housing densities at 3-8 units per acre and would be compatible with the proposed "LDF" zoning district or a new "PD" zoning district. Uses in this designation include single- family detached homes, duplexes, twin homes, and townhomes. Comments have been raised that allowing a 12-unit townhome would not be appropriate for the "LDF" designation and zoning district. It should be noted that Section 155.076 (B) of the zoning ordinance allows any use permitted in the "R" districts and 12-unit townhome buildings in the "M-3" zoning district, which is identified as a zoning district that fit in the "LD" designation. But unlike the proposed "LDF" zoning district, it would not restrict the location of a 12-unit building within a development. BUDGET IMPACT: N/A ATTACHMENTS: Background Material Ordinance Location Map Comp Plan Map Comp Plan Map Presentation APPLE VALLEY GOLF COURSE COMPREHENSIVE PLAN LAND USE MAP AMENDMENTS EXISTING CONDITIONS Property Location: 8661 140th Street West Legal Description: Comprehensive Plan Designation "PR"(Private Recreation) Zoning Classification "P"(Institutional) Existing Platting 14 acres are unplatted with the remainder platted as outlots Current Land Use Golf Course Size: 23 acres Topography: Varying,typical of a golf course Existing Vegetation Grasses and vegetation associated with a golf course Other Significant Natural Features Presence of wetlands Adjacent NORTH Single-Family Residential Dwellings Properties/Land Comprehensive Plan "LD"(Low Density Residential) Uses Zoning/Land Use "R-3"(Single Family Residential) SOUTH Single and Two-Family Residential and Townhome Dwellings Comprehensive Plan "LD"(Low Density Residential) Zoning/Land Use "R-3" (Single Family Residential), "R-5" (Two Family Residential), and "M-3C" (Multiple Family Residential) EAST Wildwood Townhomes and Private Open Space Comprehensive Plan "LD"(Low Density Residential) Zoning/Land Use "M-3C" (Medium Density Residential) and "P"(Institutional) WEST Single Family Residential Dwellings Comprehensive Plan "LD"(Low Density Residential) Zoning/Land Use "R-3"(Single Family Residential) CITY OF APPLE VALLEY, MINNESOTA ORDINANCE NO. AN ORDINANCE AMENDING THE ZONING MAP BY REZONING CERTAIN LAND IN THE CITY OF APPLE VALLEY,DAKOTA COUNTY,MINNESOTA WHEREAS,the Planning Commission of the City of Apple Valley held a public hearing on property described herein on December 2, 2020, as required by City Code Section 155.400(D), and WHEREAS, on December 16, 2020, the Planning Commission recommended the rezoning as hereinafter described. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Apple Valley,Dakota County, Minnesota,that: 1. The boundaries of the zoning districts established by City Code Section 155.006 are hereby amended by rezoning the following described property located at the northwest corner of 140th Street West and Garden View Drive (8661 140th Street West), with a gross area of approximately 23 acres, from"P"(Institutional)to "LDF" (Low Density Flex): PARCEL I: That part of Outlots 2, 3 and 4 of Palomino Hills Lake Shore Addition, lying northeasterly of the northeasterly right-of-way line of 140th Street West. PARCEL II: That part of Government Lot 3 and the Northeast Quarter of the Southeast Quarter of Section 20, Township 115,Range 20, lying northeasterly of the northeasterly right-of-way line of 140th Street West, and lying southerly and southwesterly of Cobblestones I. PARCEL III: Outlots A, B, C and D, Cobblestones I, according to the recorded plat thereof now on file and of record in the office of the Registrar of Titles in and for Dakota County,Minnesota. 2. This ordinance shall become effective upon its passage and publication. Passed this 22nd day of December,2020 Mary Hamann-Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk A it i4, ' -yvvippyregfaii El ., ! ,-----7--- T. --li 27 Niro'',. t 4'3' ; 1 ime pli _,,, .. ... „,.. ts,,,,' "" - :4• • 7'...I.• -, 'Sx' /:\ A/ir 4 17,v. 4 0 1). 0.17, 00A1411,, •4,7.4 ,''-_;I ,,:1,_. N..''-i IYAII. .-_, . ,---.•,,,,VOX, NT 4114 ....,:,,,, ,7„y,. *,..- - . 1 •A . .)s, ilt /?i .. -'-C Oli • ar , " <(,),„. • • . Ili , 4 (/ ‘, / - .r %. ., ,, , ♦♦♦. digilk,,,, .. . , . i so s 1 8TH ST 11 ♦4 �� ''.. 'A_ Po' / ,s, Flog .-.f,":7?'0 ' ,44* • ,,,,er , . ip, ...ii...0,,r4 0 ..A.,„„,. „\- . lot ,• .., ... _ gp___A 1,,,, * 41, r ° . --471iiii 0 . / • .a • „... : i AFC , '�• fir , '� ` Mill* 444, .N4. t„ ; 44.4 11111. ram. _ - 4' , `‘. /.4 41. 4, 't La A. V. GOLF COURSE 4t,•„.1 -1.,:iirtitoko.fato".3 1......„.... ..., yinitir,,,o (10 *., .�`�-. 31'� :I� ria to a la LOCATION m_ Allae4l ��1 1 .,�_� MAP 1.00if—, a,._ ttoll_tt•V•11.6 ,��� • § 0 ♦ 0.% 3!aaI , m, • 0z 0. �� ♦ 11111 \\ oe v11111 II \\ 4� 0011 I ■ • 4 ''' ,I41 i V \ 47/1111 pott OOP t 4* Ar 471:;#1' P .,, , f ?7 \ Iiiiitt,////7/1 s fi MIK 4r 1 AIN& , T. ' if/ rifiR ig, ^ SW p it., / 0,,y, VON•47 IlaW4 A eiLb 4 * 4414 11 * ‘11,41116 "144. .01* i are 1 (i 466 ,,*,,,40 0 A.V. GOLF COURSE 4,44c.;_ LT I it; 1,,, __4..,_ tr... gal EXISTING w ;1)(M:ry riP- Vk COMPREHENSIVE °''`''WV AIM It� PLAN DESIGNATION Ovintib-li 1F , "PR" (Private Recreation) ' �`.!��;;A '�"�ar� r. r P3 114j: 11iim ii- - �� Ds AN- , �� L . • a- OP or 11111 \ 0,,,„,,, ..wyl .1 ' \\ x(„7 0. Ma iv iiml my arab ows, P L min 4 Ale ow 4 4,1% Vii 4.., LDF 4101 1 sibs*. / \ \111. t t.J.,,,,„„ _. ,....„ we PAIIIIL IR& [I ma ■& 111111011P AlfillP 7m6411P 0, v.7,,/, 3) t. invt mwit il , at "Oh are ,10 rkikal h? ' i i' 1 ■► . iwtft T---------) IA r v 4ki ■■il1 - ` 0 40111 N,65) w : l ' L`Q1z ./ + A.V. GOLF COURSE 4-vtAt7 .�. ! 1, _r� PROPOSED COMP '` tif% 4'-1 ' fi ti�� --ram_ r *= ` s �M .iy ��L�,�����ril➢1- a PLAN DESIGNATION „ ,, ;nny, t 3 *�� �, vCNIF11,16%1 )11:01-V-, _,12, Ftiliv,, u LDF (Low Density Flex Res.) C��.�� ��_-bt°•.i- ;; ,f�4 12/22/2020 LOW DENSITY FLEX APPLE VALLEY CITY COUNCIL DECEMBER 22, 2020 MEETING gPPValley LOW DENSITY FLEX REQUEST 1. Adopt a resolution approving the following amendments to 2040 Comprehensive Plan: Adding language in the Land Use chapter describing the "LDF" (Low Density Flex) designation vRe-designating 23 acres of property, located at 8661 140th Street West, from "PR" (Private Recreation) to "LDF" (Low Density Flex) 2. Pass an ordinance amendment establishing the "LDF" zoning district 3. Pass an ordinance amendment rezoning 23 acres of property, located at 8661 140th Street West, from "P" (Institutional) to Apple "LDF" (Low Density Flex) val�ey 1 12/22/2020 LOW DENSITY FLEX DESIGNATION DESCRIPTION A residential designation for properties within an established neighborhood whose current use may be discontinued or is vacant. The "LDF" designation would: • Permit the existing use to continue • The future use would consist of residential dwellings that are compatible to and complement the character of the surrounding residential uses • Take into consideration the development opportunities and the constraints of the property • Allow a variety of housing types to be built including single-family detached dwellings duplexes, twin homes,townhomes, and other types of attached Apple., housing at densities of 3-8 units per acre LOW DENSITY FLEX FEATURES Future development within this designation will be subject to the following: • Only single-family and two-family dwelling buildings shall be constructed on parcels directly abutting existing single- or two-family dwellings • No buildings shall be constructed having more than two stories or a maximum height of greater than 35 feet • The density of any particular acreage may be increased in areas not directly abutting existing single-and two-family dwellings, so long as the overall designation of the properties do not exceed eight (8) units per acre • To allow for a more efficient use of property and to protect natural resources within this designation with features such as reduced lot sizes, and flexible building setbacks and roadway widths will be considered as part of a planned development zoning designation APPUaIIey 2 12/22/2020 COMPATIBLE ZONING III Zoning in a "LDF" designated areas could include: • "R-3" (Single-Family), "R-CL" (Residential Cluster) • "R-5" (Two-Family), • "M-1", "M-2", "M-3" and "M-4" (Multiple-Family) • "PD" (Planned Development) • Proposed "LDF" (Low Density Flex) Apple., 8661140TH STREET WEST LOCATION MAP „sk „„4.,„3„„...,, / 011..4 Do .%'4' 4, 04°,4 LI i7s, . illi .,1111;,p1 '', -4-N,..1,,,, -., ihri<2 lip , STIW .14 III, •- ��// Oi 1 + .. A. #7/4,...--V P 1 ' , - 0.141% ,er, 0 �-o s tires'„l 9p�� !I ,... 4,1 MI 3 12/22/2020 8661 140th STREET WEST CURRENT ZONING MAP •p�Tar y.1y!!� ��; � \� inn \41\7-N.„ 1.1"-Oft7..r-7.:";9i(**"."1-1;/, Z;:,0V6 14-1 _, 0E4 u Ari,1tj- iF*\ -~' -aC ,4 n�� 'i t c �r 6 V4, 1�,, 0, 7ake Alimag � 6L1�1 a „,•Cyr _ . "P"(Institutional) 8661 140TH STREET WEST CURRENT COMP PLAN MAP .0O' q� \ �- , ���I ®�' i ' ooloo111111111 m • • \ Ilr 4 , akt4 A ' 4 Nil e • "PR"(Private Recreation) 4 12/22/2020 8661 140TH STREET WEST PROPOSED COMP PLAN RE-DESIGNATION 060,0 1111111111111�1 1 1 1 e *���±0111111.611 al Ili ow ��''4 LDF e * �1► �lat�� ... �t ILL 511 * ...__4 a lie �i. /►.z Low Density Flex/3-8 Units Per Acre LOW DENSITY FLEX COMP PLAN AMENDMENTS RECOMMENDED ACTION Adopt a resolution approving the following amendments to 2040 Comprehensive Plan: i-Adding language in the Land Use chapter describing the "LDF" (Low Density Flex) designation -Re-designating 23 acres of property, located at 8661 140th Street West, from "PR" (Private Recreation) to "LDF" (Low Density Flex) Ale PPValley 5 12/22/2020 LOW DENSITY FLEX ZONING ORDINANCE AMENDEMENTS PERMITTED USES 1. Any permitted use in the R,single-family districts 2. Two-family residential dwelling 3. Single-family detached townhome 4. Townhome dwellings,provided they are serviced by public sanitary sewer and water systems and provided no single structure in excess of 12 dwelling units CONDITIONAL USES 1. Any conditional use in the R,single-family districts as regulated therein; except accessory unit dwellings(AUDs)shall not be allowed as a permitted,conditional or accessory use 2. Community-based family-care home or daycare home not licensed by the state PERMITTED ACCESSORY USES 1. Any accessory use permitted in the R,single-family districts 2. Recreational building,equipment or service area for use by the residents APPIe of a detached or attached townhome unit,which shall be owned by a valley homeowners'association and erected on a common area lot or outlot LOW DENSITY FLEX ZONING ORDINANCE AMENDMENTS AREA REQUIREMENTS AND STANDARDS 1. Only one-and two-family dwellings shall be allowed on parcels directly abutting existing one-and two-family dwellings 2. The maximum density of any particular acreage may be increased in areas not directly abutting existing one-and two-family dwellings,so long as the overall density of the properties do not exceed eight(8) units per acre 3. Minimum setbacks between sides of multiple-residential buildings shall be 15 feet or a distance equal to half the combined height of the adjacent building faces,whichever is greater 4. Minimum setbacks between front or rear of multiple-residential buildings shall be 50 feet or a distance equal to the combined height of the adjacent building faces,whichever is greater(this requirement also applies to situations where a front or rear faces a side) 6 12/22/2020 LOW DENSITY FLEX ZONING ORDINANCF AMENDMENTS TABLE OF MINIMUM AREA STANDARDS AND REQUIREMENTS One-Family Two-Family Single-Family Attached Residential Residential Detached Tawnhome Townhome Dwelling Lot Area Interior Lot 15,000 sq.ft. 7,260 sq.ft.of 5,445 sq.ft.of 11,000 sq.ft. (7,500 sq.ft. land per unit land per unit Corner lot per unit) (4 units per (8 units per 12,500 sq.ft. acre) acre) Lot width(in feet) 80 100(50 feet 40 per unit) Minimum Building 30 10 Setbacks(in feet) Along community 40 40 40 40 neighborhood collector streets Along all other 30 30 30 30 public streets Along private - - 25 25 streets or drives Side Yard Dwelling Dwelling 30 30 Unit 10 Unit 10 Garage 5 Garage 7.5 Rear Yard 30 30 30 30 Between Buildings - - 10 15 Maximum Number 2 2 2 2 of Stories Maximum Height 35 35 35 35 Maximum 35% 35% 35% 35% Impervious Surface Coverage 8661 140th STREET WEST CURRENT ZONING MAP we. e.'rk.�:��0.4��.�C ate^ ��,I�'i/,'�y,�/"�"''- H\ . � ,t c! r 3 ■ Ir `\ ? BUG u A. 'WV 47L-tr al r TOO 1 ►"jai 6 M 16/u,�� 9r* �''., a CC � yr '" jam'01 I� �"_ `��' /ye# 01 I, . its "lit. lake Alimag vi'��d�`1WI la 'C10E t�," \�, "Per(Institutional) 7 12/22/2020 8661 140th STREET WEST PROPOSED ZONING MAP AMENDMENT mIM ADIK die LIB LDF 'rat► a4tti SITE �"�1\� .• iwMMIR Vr 1 # 1� n iir. mk%�� k i �h "LDF"(Low Density Flex) LOW DENSITY FLEX ■ RECOMMENDED ACTION 1. Waive the second reading and pass an ordinance amending Chapter 155 of the City Code, establishing the "LDF" (Low Density Flex) zoning district 2. Pass an ordinance amendment rezoning 23 acres of property, located at 8661 140th Street West, from "P" (Institutional) to "LDF" (Low Density Flex) AppValley 8 • ITEM: 5.E. ..... :�. Apple ii COUNCIL MEETING DATE: December 22, 2020 Valley SECTION: Regular Agenda Description: Pass Ordinance Amending Chapter 50 of the City Code, Regulating Solid Waste, Recycling and Composting Staff Contact: Department/ Division: Kathy Bodmer,AICP, Planner Community Development Department Applicant: City of Apple Valley Project Number: Applicant Date: 60 Days: 120 Days: ACTION REQUESTED: Pass ordinance amending Chapter 50 of the City Code, regulating solid waste, recycling, and composting. SUMMARY: The draft ordinance amends City Code Title V Public Works, Chapter 50 Garbage, which regulates solid waste management, recycling, and composting activities in the City of Apple Valley. The draft ordinance updates the City code provisions in compliance with Dakota County Ordinance 110. Follow-up December 10, 2020, City Council meeting: The City Council conducted the first reading of the draft ordinance at its December 10, 2020, meeting. A few discussion points were raised which staff would like to address. First, the City Council expressed concern that the proposed ordinance amendment could negatively impact not only City operations, but may be burdensome for Apple Valley businesses. The City Attorney noted that the Dakota County Solid Waste requirements are in response to updates enacted by the Minnesota Pollution Control Agency's (MPCA's) updated solid waste management goals and requirements. The MPCA adopted more stringent solid waste requirements for metropolitan counties which required county and city updates in response. Michael Dougherty: "Under Minnesota law, the county is required to implement a solid waste management plan throughout the county as approved by the State. Minnesota Statute 115A.46 requires the county to submit solid waste management plans, to include recycling, for approval by the Minnesota Pollution Control Agency. The plans must be updated at least every ten years. The plans are required to include existing and proposed county and cities ordinances and proposed regulation and enforcement. After a county plan has been approved, all cities and towns within the county may not implement a solid waste activity (other than reduction or reuse of waste materials) that is inconsistent with the county plan that the county is actively implementing." The second discussion item related to whether the weekly collection of recycling would raise refuse and recycling collection costs for customers. While staff noted that County Ordinance 110 requires weekly collection of recyclables by 2022, the City Attorney provided the following additional information: Michael Dougherty: "Though the County is requiring weekly residential pick-up, haulers may seek approval to pick-up every other week, if they can prove a recycling rate of 40% from the prior year." The new ordinance impacts City operations because it will require the use of "paired containers". Where waste containers are provided for garbage, containers will be required for recycling. The City's Parks Department estimate that approximately 200 containers are located in remote locations through the City's parks. Staff will be attending a meeting with Dakota Valley Recycling and other member cities to strategize on how best to address this issue. Dakota County offers funding assistance through its Community Waste Abatement Grant program which is intended to help communities to meet the County's more stringent requirements. BACKGROUND: In November 2019, Dakota County approved updates to its solid waste management ordinance to implement the policies and goals it had developed as part of its updated Solid Waste Master Plan. Dakota County Solid Waste Management Ordinance No. 110 provides specific actions and requirements to help the County to achieve the following objectives set forth in the 2018-2030 Solid Waste Master Plan: (1) reduce the amount of waste going to landfills, (2) improve the quality of materials recycled, and (3) make progress towards the State of Minnesota's goal of recycling 75% of waste by 2030. The County ordinance was enacted to comply with State requirements for municipal counties. In order to achieve those goals, Ordinance No. 110 requires cities in Dakota County to update their ordinances to comply with the County's updated requirements. The draft ordinance incorporates and adopts the requirements of Sections 16, Municipal Solid Waste Abatement of Dakota County Ordinance No. 110, in accordance with State Statutes. The proposed ordinance amendments include: • Ensuring residents of multiple-family buildings have opportunities to recycle by requiring multiple-family owners and managers to provide recycling collection in addition to waste collection. • Ensuring employees and customers of commercial and industrial businesses have opportunities to recycle by requiring commercial and industrial property owners and managers to provide recycling in addition to waste collection. • Ensuring participants at "large event venues," which are gatherings of at least 300 people where at least one ton of municipal solid waste is generated, or contracts for 8 cubic yards collection or more per location, have opportunities to recycle and compost, by requiring recycling and composting collection in addition to waste collection. The new rules and requirements impact the City by requiring that where a waste receptacle is located, a recycling receptacle must also be provided. Staff will need to review how this requirement will be able to be implemented such that it does not over burden public facilities. One alternative would be to simply remove refuse cans where adding recycling cans is not practical. The City will work with the County on a sensible progression to achieve the County objectives, for City grounds and facilities as well as for businesses and multiple-family developments. BUDGET IMPACT: The challenges and costs related to recycling will affect City operations. Staff is working with Dakota County and our city partners with Dakota Valley Recycling to identify grant resources that expand recycling efforts already underway in park locations, to all park and facility locations. A broader policy question was raised by the City Council to better understand and track unfunded mandates that affect local budgeting. Staff is researching this question to prepare additional responses. ATTACHMENTS: Ordinance Presentation CITY OF APPLE VALLEY ORDINANCE NO. AN ORDINANCE OF THE CITY OF APPLE VALLEY,MINNESOTA,REVISING CHAPTER 50 OF THE CITY CODE REGULATING SOLID WASTE BY INCORPORATING THE REQUIREMENTS OF SECTIONS 16.03(A)(1-4) AND 16.05 OF DAKOTA COUNTY ORDINANCE NO. 110—SOLID WASTE MANAGEMENT IN ACCORDANCE WITH MINNESOTA STATUTES The City Council of Apple Valley ordains: Section 1. Chapter 50 of the Apple Valley City Code is amended by adding the following definitions to Section 50.01 to read as follows: COMPOSTABLE MATERIAL. Any material that i arily organic and can be decomposed through biological activity. Corn ostable plastics or apers must meet ASTM D6400 and ASTM D6868, respectively, as ' ied by the Biodegr e Products Institute or other similar independent certification bodies. COMPOSTING. The controlled biological decomposition and man ent of selected solid waste to produce an innocuous,humus-like material,which can be used as a soil conditioner. WASTE. Items of any type that are to be discarded in the broadest sense, including but not limited to, garbage, refuse, solid waste, recyclables, and organics. Section 2. Chapter 50 of the Apple Valley City Code is amended by revising the following definitions in Section 50.01 to read A follows: RECYCLABLES. Materials which can be separated from the mixed municipal solid waste stream for collection and preparation for reuse in their original form, or for other uses in manufacturing processes that do not cause the destruction of the recyclable materials in a manner that precludes further uses. Materials that are suitable for separating from solid waste for the purpose of r ling including, but not limited to, paper, glass, plastics, metals, automobile oil, batteries, etc. se derived fuel or other material that is destroyed by incineration is not a recyclable materi TARGETED RECYCLABLES. Metal beverage containers,glass containers,newsprint or other materials that may be designated by the Council via resolution. WASTE MATTER. Waste matter composed of soil, earth, sand, clay, gravel, loam, stone, brick,plaster,crockery,glass,glassware, ashes,cinders, shells,metal and all other noncombustible material which has been or is to be discarded. Section 3. Chapter 50 of the Apple Valley City Code is amended by revising Section 50.02 to read as follows: § 50.02 CONTAINERS; STORAGE AND LOCATION. 1 (A) Specifications for keeping"waste in containers. The occupant of any private dwelling, court, and any other person having refuse or yard waste as herein defined, All residential and commercial/industrial property owners and occupants shall provide and keep on the premises sufficient and appropriate containers for the storage of all refuse or yard waste accumulated on the premises between collections. Each container shall be watertight and shall be impervious to insects, rodents, vermin and absorption of moisture. 1 waste o„ any shal be stored i the required containers, except as the same may be consumed or disposed of on the premises as permitted No waste shall be stored outdoors unless contained within containers as re uired herein. (B) Storage of containers. (1) When not placed for collection as specified in di ion elow,the containers,as relates to single-family dwellings, may be stored in the rear of the pre may be stored in the side yard setback if screened from the street and 'oining properties, ay be stored within any structure located on the premises. Containers d outside shall be m 'ned in such a manner as not to permit entry of or harborage for anima ects, or er vermi (2) All compostable material must be confined to container. Containers,u d for the purpose of composting yard and compostable household waste, shall be located in the rear yard between the rear property line and the rear of the main structure a no closer than five feet to any p property line or 20 feet to a side lot line if adjacent tcti ub eet right-of-way. (C) Placing containers for ection of contents. During q&ays when collection is scheduled to occur, containers shall be accessible to the collector which Mans that the containers, as relates to residential and multiple dwellings having individual residential collection service, shall be placed at the.curb or other location on the property for which collection is provided as agreed to by the customer and the licensed hauler. All refuse waste, including garbage, recycling, and yard waste placed at the curb for collection shall be permitted at the curb or other collection point no earlier than 6:00 p.m. of th- I''ht preceding collection day. At all other times, refuse, recycling and yard the waste containers be sto4n accordance with storage requirements stated herein. (D) Flexible du ter or co ,ct dumpster. A flexible dumpster or compact dumpster may be placed and used o • ope ► bject to the following requirements: (1) No garbage, recyc s, or swill, as the terms are defined in this chapter, or other liquid waste shall be placed into a flexible dumpster or compact dumpster for disposal. Only refuse that is of a solid physical form or matter shall be placed or disposed into the flexible dumpster or compact dumpster,such as construction or demolition debris,discarded household goods or wares, cardboard or packaging waste, or the like. (2) A flexible dumpster or compact dumpster shall not exceed a five cubic yard capacity. 2 (3) No flexible dumpster or compact dumpster shall be placed within the roadway surface of any street and shall be located behind the street curb. No flexible dumpster or compact dumpster shall be placed within or as to block any portion of a sidewalk, path or trail. (4) No flexible dumpster or compact dumpster shall be placed within 15 feet of a water/fire hydrant. (5) No flexible dumpster or compact dumpster shall remain on a property more than 14 days from the date it was placed outdoors at the property. The flexible dumpster or compact dumpster shall be collected by a waste hauler or otherwise removed within one week of the container being filled to its capacity. (6) All refuse shall be completely and securely placed within the container; no material shall be sticking out or exceeding above the top of the container sides. refuse placed in the container shall exceed outside the container beyond the plane of the str b line. It is the property owner/occupant responsibility to ensure any refuse that falls or is out of the container is promptly collected/picked up and properly stored as any refuse is requ o be stored. Section 4. Chapter 50 of the le Valley o ended by r ' g Section 50.03 to read as follows: § 50.03 REQUIRED COLLECTION. (A) Every residential dwelling as defined in § 50.01 and comm*al/industrial establishment in the city must be under'a contract for the collection of garbage and refuse, and recyclables with a licensed collector by July 1, 1992. A multiple-dwelling, as defined in § 50.01, is considered to be under a garbage collection contract if the owner, association or management entity has a contract with a licensed garbage collector. (B) Any reside r multiple dwelling nd commercial/industrial establishment may be exempt from the requirements of division (A) provided that a dwelling or commercial/industrial establishment hauls garbage,. and refuse, and recyclables from its own residence or business property and disposes of such in an environmentally sound manner by meeting the following conditions: (1) Garbage, refuse,. and recyclables are hauled in a timely manner such that they do not accumulate and become a nuisance as defined and regulated elsewhere in this Chapter under § 50.01; (2) Garbage,refuse,.and recyclables are hauled in containers equipped with tight-fitting covers which are also watertight on all sides and the bottom; (3) Garbage, refuse and recyclables are hauled in a manner that prevents leakage or any possibility of a loss of cargo; 3 (4) Garbage and refuse are dumped, disposed or otherwise unloaded only at a designated sanitary landfill, municipal solid waste composting facility, resource recovery facility or other facility authorized to accept the waste by Dakota County; (5) Recyclables are dumped, disposed or otherwise unloaded only at a recycling facility, an organized recycling collection drive, or through licensed collectors; (6) Yard waste is privately composted, or is only dumped, disposed or otherwise unloaded at a compost facility or through licensed collectors; and (7) All garbage and refuse is collected, processed and d' -d of according to state, county and local laws. Separate waste disposal methods must , ized for items including but not limited to auto hulks, large auto parts,used appliances, • .es,household hazardous wastes, tires, lead acid batteries, used oil, yard waste and tree . gn• al wastes. (C) In compliance with Dakota County Ordinance No. 110, enti "Solid Waste Management," adopted November 26, 2019 by the Dakota County Bo. Commissioners, the requirements set forth in this Clause C shall apply within the City. (1) The words and terms used in this Clause C s ye the meanings as •efined in Dakota County Ordinance No. 110, specifically including the fo e ing: generator; multi-unit residential building; municipal solid waste; mixed municipal solid waste; cycling; recyclables; designated list of recyclables; organics; designated list of organics; large t venue with organics; trash; recycling facility; solid waste abatement messaging. (2) Multi-unit residential building owners and managers o provide and manage municipal solid waste through a common contract shall: (a) Ensure recycling service is provided to all residents; w (b) Comply with the requirements set fo n Clause C(3) herein; (c) Pr ' e recycling containers with a weekly service capacity of at least 0.1 cubic yards per dwelling d (d) Ensure t at the collection schedule and container capacity are sufficient to contain all the recyclables collected and organics (if collected) from the building and public spaces and to prevent overflowing containers. (3) Property owners,managers,and event sponsors of large event venues with organics shall: (a) Effective January 1,2021,ensure the recyclables generated which are on the designated list of recyclables are collected for recycling. (b) Provide a collection schedule and containers adequate to meet the requirements of this Clause C(3). Container locations must include but are not limited to: indoor and outdoor locations, public spaces, private spaces, and communal spaces. 4 (c) Ensure all trash collection containers or collection chutes are co-located within 10 feet from a recycling container or recycling chute. Each container or chute must have equal access; (d) Ensure all trash, recyclables, and organics collection containers are clearly labeled or marked consistent with the Dakota County Environmental Resources Department's solid waste abatement messaging including: 1. Indicates which materials are acceptable in designated containers by using the term "Trash"or"Recycling"or"Recycle"or"Organics."Any other waste types must be clearly labeled with materials accepted. 2. Shows images of acceptable materials. 3. Is color-coded: blue for recycling; green ics; and, gray or black for trash. 4. Is visible and legible to users. A \ 5. Includes preparation instructions where applicable. (e) Ensure all trash is delivered to a facility licensed or permitt accept the waste, recyclables are delivered to a recycling facility, and organics are delivered for d recovery or to a composting facility or anaerobic digester. (f) Provide solid waste abatement messaging in print or electronic form to each employee, tenant, multi-unit resident, student, volunteer, and housekeep. g and custodial contractors. Messaging must be documented and follow the solid waste abate messaging published on the Dakota County Web to and occur: 1. At least annually; 2. With0 days of any substantive change to generator's waste program; and Within 30 da s of a new hire or enant. Sectio Chapter 50 he Ap Valley City Code is amended by revising Section 50.04(B)(1)(g) a to read as lows: (g) A licensed collector licensed is required to provide recycling services and opportunities for its customers. Each licensed refuse, recyclable and yard waste collector shall provide its individual residential collection customers with weekly collection of garbage and other refuse, and yard waste, and recyclables, subject to the daily residential hauling zone restrictions set forth herein. The individual residential collection of targeted recyclables shall be on the same day as the collection of the customer's garbage and other refuse,but may occur at a different time within that day. The targeted recyclables collection shall be from a location consistent with § 50.02(C). The licensee is deemed the owner of the recyclables and upon collection, the licensee may market the recyclables. Nothing herein shall be construed to prevent a licensee from offering household recyclable collection for other recyclable materials, in addition to the targeted 5 recyclable:. Notwithstanding the weekly collection requirement set forth above, a licensed hauler may collect recyclables for individual residential collection customers on a bi-weekly basis provided the licensee complies with the following conditions: 1. The collection of recyclables shall comply with the daily residential hauling zone restrictions; 2. The licensee shall provide single-sort recycling whereby the customer may commingle all recyclables in a single container;-and 3. The licensee shall provide to the customer a close fiking covered container of not less than 30 gallon capacity and, at a customer's request, the licensee shall provide a larger capacity close fitting covered container to the customer at no additional cost to the customer.-; and 4. The licensee complies with the collection and hauling requirements for recycling services under Dakota County Ordinance No. 110 effective January 1, 022. * *4 * (1) Each licensed collector shall annually notify customers wi om they have an account relationship of the proper placement of refuse, recyclables and yard for collection, as specified in § 50.02(C). The notice shall also be given to all new customers of the licensed collector upon establishing an account relationship with the customer. It is unlawful for any licensed collector to direct, suggest or imply to any custom t containers may be placed for collection in any location ' ' ation of§ .02(C). Section 6. Summary approved. The City Council hereby determines that the text of the summary marked "Official Summary of Ordinance No. " a copy of which is attached hereto clearly i the public of the intent and effect of the ordinance. The City Council further determi at publication of the title and such summary will clearly inform the public of the intent and effec e ordinance. Sectio Filing. A c of the finance shall be filed in the office of the City Clerk. This copy shall ilable for ection by any persons during regular office hours. Section 8. Pub ication. The City Clerk shall publish the title of this ordinance and the official summary in the official newspaper of the City with notice that a printed copy of the ordinance is available for inspection by any person during regular office hours at the Office of the City Clerk. Section 9. Effective date. This ordinance shall take effect upon its passage and the publication of its title and the official summary. 6 PASSED by the City Council this day of ,2020. Mary Hamann-Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk 1 °dC CITY OF APPLE VALLEY ORDINANCE NO. AN ORDINANCE OF THE CITY OF APPLE VALLEY,MINNESOTA,REVISING CHAPTER 50 OF THE CITY CODE REGULATING SOLID WASTE BY INCORPORATING THE REQUIREMENTS OF SECTIONS 16.03(A)(1-4) AND 16.05 OF DAKOTA COUNTY ORDINANCE NO. 110—SOLID WASTE MANAGEMENT IN ACCORDANCE WITH MINNESOTA STATUTES The following is the official summary of Ordinance No. .sed by the City Council of Apple Valley on , 2020: Chapter 50 is revised to incorporate the requirem-nts of 'ins 16.03(A)(1-4) and 16.05 of Dakota County Ordinance No. 0, entitled"Solid - Management,"as mandated by Minnesota Statutes, whi is forth solid wast- • lations for the disposal of garbage, recyclables, and o 'cs. Chapter 50 of ity Code is amended to add and revise definitions of va ous solid waste related t- consistent with Dakota County Ordinance No. 110. Chapter 50 is further revise. I amend certain provisions to provide clarity and consistency in the use of terms and regulations therein. A printed copy of the ordinance is available for inspection by any person during regular office hours in the office of e City Clerk at the Apple Valley Municipal Center, 7100 147th Street W., Li Apple Valley, Minn to 55124. 8 12/22/2020 Ordinance Amending Chapter 50 : Garbage and Recycling City Council December 22, 2020 AppValley Dakota County Chapter 110 Solid Waste Management County Ordinance 110 — Adopted November 2019 2018 — 2030 Solid Waste Master Plan — 3 Goals: A Reduce waste going to landfills Improve quality of materials recycled Make progress toward State goal of recycling 75% of solid waste AppValley 1 12/22/2020 Requirements All commercial entities,including municipalities, must provide opportunities to recycle at all city buildings and grounds. All municipalities must implement a solid waste abatement program. Dakota Valley Recycling—Joint effort between Apple Valley, Burnsville,Eagan and Lakeville. 3. Cities with population over 10,000: Update and enact City Code that is consistent with and no less restrictive than the County's Ordinance 110. Incorporate requirements in City Code for owners and managers of multi-unit housing, commercial and industrial properties to provide recycling. (City of Apple Valley considered a "commercial entity".) Incorporate requirements in code that"large event generators" must provide recycling and composting opportunities(at least 300 people generating at least one ton,eight cubic yards of trash and generates back-of-house organics.) Apple.; Ordinance Amending Chapter 50 1. Updates and refines refuse/solid waste/mixed municipal solid waste/garbage terms. 2. Incorporates by reference Dakota County Ordinance No. 110 3. Sets new requirements to ensure additional recycling opportunities Recyclables generated by multiple family, commercial, industrial and public entities. Recycling and organics recycling by large event organics generators AppValley 2 12/22/2020 Update ... Dakota County's Implementation Requirements: July 1, 2020, "Paired Containers" January 1, 2021, Update to Ordinance 110 Standards Dakota County Community Waste Abatement Program Grant—technical assistance from Dakota Valley Recycling (DVR) AppValley Questions? "valley 3 • ITEM: 5.F. ..... :�. Apple ii COUNCIL MEETING DATE: December 22, 2020 Valley SECTION: Regular Agenda Description: Consider Economic Assistance Request from the Apple Valley Chamber of Commerce Staff Contact: Department/ Division: Tom Lawell, City Administrator Administration Department ACTION REQUESTED: The City Council is being asked to consider a request from the Apple Valley Chamber of Commerce for economic assistance. The City Council should decide if additional economic assistance should be provided and, if so, in what amount. SUMMARY: The Chamber of Commerce is requesting additional financial support from the City to help address budget impacts related to the COVID-19 pandemic and economic downturn. BACKGROUND: On December 3, 2020, Apple Valley Chamber of Commerce President Ed Kearney submitted a letter to the City of Apple Valley outlining a request for $40,000 to be transferred from the City's Lodging Tax Special Revenue Fund to the Chamber to help offset financial impacts due to COVID-19. A copy of the letter is attached. On December 10, 2020, the City Council discussed the funding request with Mr. Kearney at the informal City Council workshop. At that same meeting, the Council discussed with Mr. Kearney the 2021 marketing plan and proposed budget for the Apple Valley Convention and Visitor's Bureau (CVB). The 2021 marketing plan and proposed budget for the CVB will be brought forth to a future City Council informal meeting for further discussion. The funding request to support the Chamber of Commerce itself is before the Council for consideration on December 22. While many other cities decided to utilize some of their federal CARES Act funds to support their local chambers of commerce, the City of Apple Valley made the decision to not utilize this funding source due to some concern over the eligibility of funding 501(c)(6) organizations under U.S. Department of Treasury guidance. In the alternative, the City of Apple Valley concluded that a preferred funding source would be the City's Lodging Tax Special Revenue Fund. You may recall that the Apple Valley City Council approved a payment of $10,000 from this fund to the Chamber of Commerce on September 24, 2020. Based on on-going COVID-19 related economic impacts, and the decision to not permit the use of federal CARES Act funding to assist the Chamber, an additional allocation of financial support from the City's Lodging Tax Special Revenue Fund is being requested by the Chamber. As outlined in Mr. Kearney's December 3 letter, the Chamber did receive financial assistance from Dakota County in the amount of$15,000. In addition, the CVB also received $15,000 from Dakota County. The City Council should decide if additional economic assistance from the City's Lodging Tax Special Revenue Fund should be provided to the Chamber at this time and, if so, in what amount. BUDGET IMPACT: As permitted by state law, the City retains five percent of the annual lodging tax payments collected within the City and deposits those funds into the City's Lodging Tax Special Revenue Fund. The current fund balance of this fund is approximately $113,000. ATTACHMENTS: L ette r Presentation ec,44_ 9.9 -Vat-thy CHAMBER OF COMMERCE December 3, 2020 II Dear Mayor&Apple Valley City Council Members: Apple Valley Chamber of Commerce is celebrating our 50th Anniversary in a few weeks just as the City of Apple Valley has just celebrated its 50th Anniversary. The Chamber of Commerce even paid for a transit BRT bus to be wrapped to share that celebration to thousands. In short, the City and Chamber has worked closely together for the common interests, growth and success of our City for 50 years. Our history is long and I have been Chamber President for 40% of those years and quite proud of our continual collaboration. The Chamber has been highly "event" successful and the envy of so many Chambers due to our ability to have such successful events, particularly city-wide events. However during this crisis of Covid, our dependence upon successful events which we had to cancel has made us suffer more than most Chambers financially. Approximately 50% of our funding is derived from dues. This past year we've lost over$100,000 just from not having a Home & Garden Expo with $60,000 loss from the event and the remainder of the loss from contractors not renewing dues. It is appearing in light of the Governor's Executive Orders as well as most not receiving Covid vaccines until well into Spring 2021, that we may lose that amount again or 50% of our budget. Only through the City's generosity of allowing our golf tournament at Valleywood have we survived this far and a few more months of reserves. We as a 501c-6 non-profit representing the business community (both members and non- members) have not qualified for any assistance other than a $15,000 County Covid grant and an initial $10,000 from the City. The County also gave a separate $15,000 to the CVB. We are most grateful. Much more is needed to sustain the Chamber side however. II The Chamber during this crisis basically immersed our entire operation 100% into COVID RELATED DUTIES beginning March 16th including communications with businesses daily, educational timely Covid related "news you can use" weekly webinars, community outreach, 11 visiting businesses, working for temporary variances with the City for businesses, financial grants and loan advise and updates (who, how and where to apply), securing masks and the distribution of nearly 30,000 including to those elderly most vulnerable in long-term care homes and even non-member restaurants and businesses. We are currently even carrying members who cannot afford to renew their Chamber membership. Our nearly daily communications with over 1,000 business people is a key and exclusive link not just for the Chamber but also for the City to use as a communication tool whenever you see the need. It was the primary communications the city used with businesses often during this crisis. The City has used it as a primary tool for businesses to qualify and apply 14800 Galaxie Avenue West•Suite 101 •Apple Valley,MN 55124 www.AppleValleyChamber.com•(952)432-8422 @ applevalleymn for the City's $400K Cares Act relief to small businesses. We have truly offered our partnership to the City in every way even beyond economic development,job protection and job retention. Our CANDIDATE FORUM is an example of a recent collaboration to better serve our citizens. The production on TV was top shelf professional. We had over 3,000 people watch it live on Facebook before it ran on community TV. Recently we had over 80,000 views for a restaurant announcement on our social media and 30,000 for another all to the citizens. Amazing! Burnsville City transferred $50,000 to the Chamber, $50,000 to their CVB plus same amounts to the YMCA, Fairview and 360 Communities. Burnsville gave $2 million to businesses. The County gave each above an additional $15,000. Lakeville's total was $173,000 with $143,000 from the City ($82,000 to Chamber, $41,000 to Chamber run CVB and another$20,000 to the Chamber for a restaurant campaign.) The County added $15,000 to Lakeville Chamber and $15,000 to Lakeville CVB operated by their Chamber. The City gave approximately$1 million to businesses. Hastings City gave the Chamber$35,000 and $20,000 for a Shop Local Campaign plus $10,000 from the County for the Chamber. President Kristy Barse told me her father died that week and it was too late when she returned to apply to the County for the other$5,000 and for the CVB. DCR also received funds though we do not know the amount. We are formally requesting that the City Council approve a one-time transfer of$40,000 from the Apple Valley Lodging Tax Special Revenue Fund. To date, the City already has given $10,000 to the Chamber. The County just as they did for surrounding Chambers gave $15,000 to our Chamber and $15,000 to our CVB. Protecting our Chamber helps protect our business base for future tourism, and allows us to continue for another 50 years promoting our Minnesota Zoo, restaurants, attractions, businesses and economic development. Chamber 6 Months Expenses March-August: We can show expenses up to today however we didn't feel it necessary. Our lease ends Feb. 28th and we are uncertain as to renewal at this time until we are secure. Rent is $2,000/mo. March 1 -August 31st: Rent&Utilities=$11,104.08 Internet&Phone=$1,923.38 Payroll Taxes=$19,620.36 IT Support&Licenses=$360 Home Office Equipment=$600 TOTAL: $84,866.18 TOTAL REQUEST FOR CHAMBER:Aoo!e Valley Lodging Tax Special Revenue Fund=$40.000 Thank you for your consideration. 1.2 Edward Kearney, President Apple Valley Chamber of Commerce & Tourism 12/23/2020 ••• •••• ••••• •••• ••• Apple Valley Consider Economic Assistance Request from the Apple Valley Chamber of Commerce December 22, 2020 Background Reviewed at December 10 Informal City Council Meeting Letter from Chamber Requesting Financial Assistance Due to COVID-19 Impacts and Economic Downtown 1 12/23/2020 Background Expenses March 1 — December 31 Rent and Utilities $18,681 Payroll $85,431 Payroll Taxes $33,407 Home Office Eq. $ 600 Internet/Phone $ 2,483 IT support/Licenses $ 360 Total $140,962 Background City Provided $10,000 in Assistance to the Chamber in September 2020 Request is for Additional $40,000 Funding Source — Lodging Tax Funds Five Percent Retained by City • Special Revenue Fund — Current Balance Approximately $113,000 2 12/23/2020 Background Other Cities Have Provided Support Utilized CARES Act Funding Burnsville - $50,000 Chamber & $50,000 CVB Lakeville - $102,000 Chamber & $41,000 CVB Hastings - $55,000 Background Chambers Have Received Assistance from the Dakota County Community Development Agency (CDA) Utilized CARES Act Funding Chambers $15,000 Each CVBs $10,000 to $15,000 Each 3 12/23/2020 Questions Before Council Consider Request from the Apple Valley Chamber for Economic Assistance If So, Determine Appropriate Amount of Assistance to be Provided ... .... ..... .... ..• Apple ii Valley Questions? 4 • ITEM: 5.G. ..... :�. Appleil COUNCIL MEETING DATE: December 22, 2020 Valley SECTION: Regular Agenda Description: Adopt Resolution Appointing Member to Fill Vacancy on Telecommunications Advisory Committee with Term Expiring March 1, 2023 Staff Contact: Department/ Division: Pamela J. Gackstetter, City Clerk City Clerk's Office ACTION REQUESTED: Adopt the resolution appointing member to the Telecommunications Advisory Committee for a term expiring March 1, 2023. SUMMARY: Two applications for the Telecommunications Advisory Committee were received by the deadline and provided to you under separate cover. Listed below are the names of the individuals interested in serving on the Telecommunications Advisory Committee. Michael C. Mikulski Laura Ziegler There is one vacancy. This appointment has a three-year term expiring March 1, 2023. BACKGROUND: On September 10, 2020, the City Council authorized accepting applications to fill the Telecommunications Advisory Committee vacancy through October 30, 2020. BUDGET IMPACT: N/A ATTACHMENTS: Background Material Resolution CITY OF APPLE VALLEY RESOLUTION NO. 1997-165 A RESOLUTION ESTABLISHING A PROCEDURE FOR APPOINTMENT TO FILL POSITIONS ON COMMISSIONS AND COMMITTEES WHEREAS, the City Council has established advisory commissions and committees whose members are appointed by the Council and any vacancies during a term are also filled by Council appointment, and WHEREAS, the City Council desires to establish a written procedure by which to make such appointments, and WHEREAS, this procedure will be used as a preliminary process and not a binding Council action; further Council action, by motion, will be necessary to appoint candidates for the positions. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that the following procedure will be used to reduce the number of candidates considered by the Council in making appointments to advisory commissions and committees and to fill any vacancies thereon: 1. The Mayor will call for nominations for a position or positions from the Councilmembers. 2. A nominee may decline the nomination at any point up to the time that nominations are closed. 3. When no further nominations are offered, the Mayor will close nominations. 4. If the number of nominations is equal to the number of positions to be filled, a motion to make the appointment shall be in order. The motion shall be in the form of: "I move to appoint to the position of Vote shall be by roll call with the Mayor casting the first vote and the Council alternating from right to left of the Mayor, starting with the member to the right of the Mayor. 5. If the number of nominations is greater than the number of positions to be filled, a written roster will be prepared listing the nominees and the Council shall proceed in the following manner: a) On the first round, and any subsequent rounds, each Councilmember shall, in writing, select that certain number of names which is one less than the total number of the names appearing. b) After the City Clerk has received the selection from each Councilmember, the City Clerk shall record the selection and announce the remaining names. c) Any name or names not having been selected by more than two of the Councilmembers shall be stricken by the City Clerk from the succeeding round and shall no longer appear as a name(s) to be considered by the Council; except that, if after selection by the Council there results a tie between or among all the names appearing on the round, the Council, in writing shall again select until one or more names have been stricken; provided, however, that if such a situation exists, the Council shall not reselect more than three times. In such a situation, the process shall end. Otherwise, the process shall end when only one name remains. d) After the process has ended, a motion to make the appointment shall be in order. The motion shall be in the form of: "I move to appoint to the position of ." Vote shall be by roll call with the Mayor casting the first vote and the Council alternating from right to left of the Mayor, starting with the member to the right of the Mayor. ADOPTED this 10th day of July, 1997. /s/ Gary L. Humphrey Gary L. Humphrey, Mayor ATTEST: /s/Mary E. Mueller Mary E. Mueller, City Clerk CITY OF APPLE VALLEY RESOLUTION NO. 2020- RESOLUTION APPOINTING TELECOMMUNICATIONS ADVISORY COMMITTEE MEMBER WHEREAS, Section 32.02 of the Apple Valley City Code, as amended, provides for appointment by the City Council of members of the Telecommunications Advisory Committee; and WHEREAS, one vacancy now exists on the Telecommunications Advisory Committee due to the resignations of Dave Cherner. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that is hereby appointed to the Telecommunications Advisory Committee for a term expiring March 1, 2023. BE IT FURTHER RESOLVED that members of the Telecommunications Advisory Committee are then as follows: Name Term Expires 1. Barry Berg March 1, 2021 2. Jerry Brown March 1, 2022 3. Carson Turnquist March 1, 2022 4. Jamison Kortas March 1, 2023 5. VACANT March 1, 2023 ADOPTED this 22nd day of December, 2020. Mary Hamann-Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk • ITEM: 5.H. ..... :�. Appleil COUNCIL MEETING DATE: December 22, 2020 Valley SECTION: Regular Agenda Description: Adopt Resolution Appointing Member to Fill Vacancy on Planning Commission with Term Expiring March 1, 2021 Staff Contact: Department/ Division: Pamela J. Gackstetter, City Clerk City Clerk's Office ACTION REQUESTED: Adopt the resolution appointing the member to the Planning Commission for a term expiring March 1, 2021. SUMMARY: Three applications for the Planning Commission were received by the deadline and provided to you under separate cover. Listed below are the names of the individuals interested in serving on the Planning Commission. Philip R. Mahowald Christian McCleary Jeff Prewitt There is one vacancy. This appointment has a three-year term expiring March 1, 2021. If the City Council would like to proceed with filling the vacancy, ballots will be distributed. Following the balloting process, a motion should be made adopting the resolution appointing the individual to the Commission. BACKGROUND: On October 8, 2020, the City Council authorized accepting applications to fill the Planning Commission vacancy through November 30, 2020. A copy of the resolution establishing procedures for appointing committee members is attached for your reference. BUDGET IMPACT: N/A ATTACHMENTS: Background Material Resolution CITY OF APPLE VALLEY RESOLUTION NO. 1997-165 A RESOLUTION ESTABLISHING A PROCEDURE FOR APPOINTMENT TO FILL POSITIONS ON COMMISSIONS AND COMMITTEES WHEREAS, the City Council has established advisory commissions and committees whose members are appointed by the Council and any vacancies during a term are also filled by Council appointment, and WHEREAS, the City Council desires to establish a written procedure by which to make such appointments, and WHEREAS, this procedure will be used as a preliminary process and not a binding Council action; further Council action, by motion, will be necessary to appoint candidates for the positions. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that the following procedure will be used to reduce the number of candidates considered by the Council in making appointments to advisory commissions and committees and to fill any vacancies thereon: 1. The Mayor will call for nominations for a position or positions from the Councilmembers. 2. A nominee may decline the nomination at any point up to the time that nominations are closed. 3. When no further nominations are offered, the Mayor will close nominations. 4. If the number of nominations is equal to the number of positions to be filled, a motion to make the appointment shall be in order. The motion shall be in the form of: "I move to appoint to the position of Vote shall be by roll call with the Mayor casting the first vote and the Council alternating from right to left of the Mayor, starting with the member to the right of the Mayor. 5. If the number of nominations is greater than the number of positions to be filled, a written roster will be prepared listing the nominees and the Council shall proceed in the following manner: a) On the first round, and any subsequent rounds, each Councilmember shall, in writing, select that certain number of names which is one less than the total number of the names appearing. b) After the City Clerk has received the selection from each Councilmember, the City Clerk shall record the selection and announce the remaining names. c) Any name or names not having been selected by more than two of the Councilmembers shall be stricken by the City Clerk from the succeeding round and shall no longer appear as a name(s) to be considered by the Council; except that, if after selection by the Council there results a tie between or among all the names appearing on the round, the Council, in writing shall again select until one or more names have been stricken; provided, however, that if such a situation exists, the Council shall not reselect more than three times. In such a situation, the process shall end. Otherwise, the process shall end when only one name remains. d) After the process has ended, a motion to make the appointment shall be in order. The motion shall be in the form of: "I move to appoint to the position of ." Vote shall be by roll call with the Mayor casting the first vote and the Council alternating from right to left of the Mayor, starting with the member to the right of the Mayor. ADOPTED this 10th day of July, 1997. /s/ Gary L. Humphrey Gary L. Humphrey, Mayor ATTEST: /s/Mary E. Mueller Mary E. Mueller, City Clerk CITY OF APPLE VALLEY RESOLUTION NO. 2020- RESOLUTION APPOINTING PLANNING COMMISSION MEMBER WHEREAS, Section 32.02 of the Apple Valley City Code, as amended, provides for appointment by the City Council of members of the Planning Commission; and WHEREAS, a vacancy now exists on the Planning Commission due to the resignation of Ken Alwin. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that is hereby appointed to the Planning Commission for a term expiring March 1, 2021. BE IT FURTHER RESOLVED that members of the Planning Commission are then as follows: Name Term Expires 1. Thomas Melander March 1, 2021 2. VACANT March 1, 2021 3. Tim Burke March 1, 2022 4. Paul Scanlan March 1, 2022 5. Keith Diekmann March 1, 2023 6. Jodi Kurtz March 1, 2023 7. David Schindler March 1, 2023 ADOPTED this 22nd day of December, 2020. Mary Hamann-Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk • ITEM: 5.1. ..... :�. Appleil COUNCIL MEETING DATE: December 22, 2020 Valley SECTION: Regular Agenda Description: Celebration of Service - Mayor Mary Hamann-Roland Staff Contact: Department/ Division: Tom Lawell, City Administrator Administration Department ACTION REQUESTED: In celebration of Mayor Mary Hamann-Roland's service to the community, Council should consider a motion to proclaim December 22, 2020, as "Mayor Mary Hamann-Roland Day" in the City of Apple Valley. SUMMARY: After serving the citizens of Apple Valley for 22 years, Mayor Mary Hamann-Roland will be leaving the Apple Valley City Council in early January to assume her new position as Dakota County Commissioner for District 7. In recognition of her exemplary leadership, we wish to extend our sincere congratulations to Mayor Mary for her dedicated service in leading Apple Valley to a more prosperous future. BACKGROUND: As Apple Valley's longest serving Mayor, she has been instrumental in shaping the physical environment and community services which make Apple Valley a community for a lifetime. Apple Valley's reputation remains strong as a great place to live, work and play and Mayor Mary has been a large part of our success. She has long championed the goal of creating a strong, stable and predictable financial foundation for the community. Working cooperatively with the City Council, she helped to earn two AAA bond ratings for the community. She helped to create the City's "No Special Assessment Policy" for the reconstruction of residential streets which has contributed greatly to overall neighborhood stability. Her dedication and tireless energy to serve on countless local, regional, state and national boards and committees allowed her to build bridges and forge partnerships which have greatly benefited the community. In 2018, Mayor Mary was awarded the C.C. Ludwig award, the highest honor bestowed on an elected city official by the League of Minnesota Cities, in recognition of her vision, statesmanship and unwavering commitment to the public good. Her positive and optimistic approach to life served to inspire staff and residents alike and contributed to her overall success as our Mayor. While her time as Mayor may be coming to an end, her dedication to serving the community continues with her new role as our County Commissioner. On behalf of a grateful community, we look forward to celebrating Mayor Mary's extraordinary service and wishing her well in her new role. BUDGET IMPACT: NA ATTACHMENTS: Proclamation Letter Presentation 0 . 0 CITY OF APPLE VALLEY I lit reclamation WHEREAS, Mary Hamann-Roland has been a dedicated public servant, serving six years on the Independent School District 196 School Board and then serving 22 years as Mayor of Apple Valley; and WHEREAS, throughout her career in public service, Mayor Mary has demonstrated character, integrity, and leadership for the betterment of the Apple Valley community; and WHEREAS, leveraging resources through collaboration has been a hallmark of Mayor Mary's career, exemplified in her instrumental work to bring about the School of Environmental Studies, the Dakota Communications Center, and many economic development business partnerships; and WHEREAS, providing resources and opportunities to make Apple Valley a Community for a Lifetime has been a priority for Mayor Mary as she worked to ensure that residents of all ages and stages of life would be able to call Apple Valley home; and WHEREAS, investing in green sustainable practices has been a priority for Mayor Mary, resulting in the Better Energy Program, national recognition of the Municipal Center as an early green government building, and earning Green Globes certifications for numerous City facilities; and WHEREAS, creating opportunities for the performance and celebration of the arts has been a focus throughout Mayor Mary's career with the creation of the Apple Valley Arts Foundation and hosting events like the Celebration of Spring, the Frozen Apple Concert Series, and Music in Kelley Park; and WHEREAS, promoting world-class education as an asset for the Apple Valley community was Mayor Mary's passion as she worked with local schools and businesses to meet their workforce development needs and to enhance the educational opportunities for all students; and WHEREAS, representing the City on national, state, and regional boards and committees was a priority to Mayor Mary as she spent countless hours serving as a Board Member for the National League of Cities, concurrent terms as President of the League of Minnesota Cities and the Minnesota Mayors Association, Vice Chair of the Metropolitan Council's Transportation Advisory Board and many other committees and commissions; and WHEREAS, Mayor Mary was recognized for her efforts by the League of Minnesota Cities awarding her the C.C. Ludwig award in 2018, the League of Minnesota Cities highest honor for elected city officials for vision, statesmanship, and unwavering commitment to the public good; and WHEREAS, the community celebrates Mayor Mary's service as Mayor, but also celebrates and supports her as she takes on a new role representing the community as a Dakota County Commissioner. NOW, THEREFORE, the City Council of the City of Apple Valley, Dakota County, Minnesota, hereby proclaims December 22, 2020 as: "MAYOR MARY HAMANN-ROLAND DAY" in the City of Apple Valley. PROCLAIMED this 22nd day of December, 2020. Torn Goodwin, Mayor Pro Tern John Bergman, Councilmember Ruth Grendahl, Councilmember Clint Hooppaw, Councilmember 0 0 Tribute To Mayor Mary December 22, 2020 Mayor Mary Hamann-Roland Dakota County Commissioner-elect District 7 Congratulations to our special friend Mary Hamann-Roland. We are so pleased that you won overwhelmingly as our new Dakota County Commissioner for District 7. You have been a tireless servant to the greater good of the City of Apple Valley. We offer our full support as you move on to serve as County Commissioner on the pathway to a world class Dakota County. You are the "Bridge Builder". We are confident you will work on building a bridge to a bright future in District 7. Mary, you have served with distinction through your six terms as Apple Valley's Mayor starting in 1999. A proven leader with proven results has been the hallmark of your 22 years serving Apple Valley residents. This is certainly a record. It would be a challenge to list all your numerous awards and many community involvements. On a personal note I was honored to serve as a chair on each of your last two elections for Mayor and co- chair of your election bid for Commissioner District 7. Mayor, you have been very supportive of Independent School District 196 under several superintendents. Support of schools is so important for our young people. The Apple Valley Rotary Club holds an annual car raffle at the Apple Valley Ford dealership. You are often there to draw the name of the winner of a new car. Each year the Math Fischer Memorial Breakfast is held to support youth in Scouting. You have spoken at the breakfast and helped promote the event. On Friday nights in the summer we like to go to Kelley Park to enjoy various music concerts sponsored by the Apple Valley Arts Foundation of which you are Vice-President. These are wonderful events available free to the residents of Apple Valley. The Apple Valley Police Department continues to receive community support. Your support of our police department has been more important than ever. You were one of the first to use the sticker "Thank A Cop" which has contributed to its continued success. From the beginning eight years ago, you have supported the Apple Valley Beyond the Yellow Ribbon Network, all done to support our local Military and Veterans. For the past three years, the Apple Valley Rotary Club has hosted a spaghetti dinner and silent auction for Polio Plus. Thanks for your donations, appearances and support of the fundraising for Polio eradication world wide. You will do well in your new position. You are just the best. Others will see that soon, as well. Best wishes for continued success, Bill and Nancy Tschohl 12/23/2020 • •• Apple Valley Celebration of Service Mayor Mary Hamann-Roland First Elected as Apple Valley Mayor in November 1998 Served from January 1999 to January 2021 12/23/2020 First Elected as Apple Valley Mayor in November 1998 Served from January 1999 to January 2021 22 Years! 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' r.:, , , pi, `b 11111." . o , ' 2 ✓ .3 - , ,y , , 1 i.. r - ti 32 12/23/2020 and Awards . . .. ., ,. ,,,,,, ,,,,,,.. . ,,,,, ,,, . ._ — — ._ n • Presented to: , S Rary lamann-Toland ` `�� is In Recognition and Appreciation c.: for your service on the _ Black Bog Watershed ' 2008 FRIEND OF WORKFORCE Salta ement Organization DEVELOPMENT AWARD j 9 APPRECIATION AWARD Board of commissioners Presented ZTo 2000 2014 - Mayor Mary Hamann-Roland - 3or`Your Oufslauding Support - Presented by .Of'Workforce 9ssues The Commissioners I gem,„, Of the Black Dog WMO THE DAKOTA-SCOTT COUNTIES February,2015 WOREFORCE INVESTMENT BOARD '-' 33 12/23/2020 The Minnesota Mayors Association " '` presents this award in recognition of \/1-IAary ] InRecog Mary Hamann-Roland fort Black Mayor of Apple Valley, Minnesota FORCE illanagi 1NT - Board - - LWARD tn-Roland for your leadership and service as Support sues President COUNTIES 2009-2010 ENT BOARD --_ ' Mayors Association LtMC and in recognition of J The League rhaaesota Cities J recc ognizes / y`r.< T .< Mary Hamann-Roland mann-Roland Mayor,Apple Valley for your service on the �� !e Valley, Minnesota 3FORCE ' LMC Board of Directors NT Jane 2003-June 2006 >-`, `E - IWARD �e And appreciates your disringuished ?rship and service as -Roland vice and commitment to serving Support Mirznesora Cities through effective sates advocacy,expert analysis,trusted .,� esident - gurdance and collective action - COUNTIES E 09-2010 _ - ENT BOARD Bonnie Ores ro,..r F.Anller y. - rMC Prerldenr £r.r�n.e Di,rsrv. 34 12/23/2020 i _ _ l"• / Metropolitan Council �MC . ' . Mayo Regional Leadership Award �,�� and in Presented m • The League of Minnesota Cities Mayor Mary Hamann-Roland s recognizes a....--t o City of Apple Valley s Mary Hamann-Roland man Is Recognition of • Mayor,Apple valley Your valuable contributions on the Mayors'Regional Housing leak Force • for your service on the fe mall ' LMC Board of Directors June 2003-June 2006 i l'°G-t - For your leadership and commitment tuhringtag I,:•. ti - high-quality,affordable housing to every community y `e'nn�"' for people of all incomes and at all stages of life. s And appreciates you distinguished ?TShip at service and commitment to serving ' Minnesota Cities through effective December 4 .002 advocacy,moan analysis,trusted 'e s l d e n - guidance and collective action • . \ 0 9-Z a ri .}�utmpoutan Concdl /9�r'''' M M1 'L Bats arms ae err B - M•li V Jvrwe F.Mffl�r _ 'I LMC/IN./N , Esecurlve Dfreaor • r a • [...-, L. The League of . • d 1111 rccr • MINNESOTA WOMEN IN CITY GOVERNMENT •` y --* RECOGNIZES Mary Ham Mayor,A MARY HAMANN-ROLAND the for your cc CITY OF APPLE VALLEY tree ' LMC Board - FOR OUTSTANDING LEADERSHIP June 2003 OF AN .•g ELECTED CIT.,OFrtcrAL "',„ mow„ 2 0 1 O e. r t And appreciates; - service and coral // Minnesota Cities ry (�_ ,y-c/ ,,mre, '3 ao/p • 141` advocacy,even �� guidance and e `Stowe seer - - -cue Psesidenr sr r -- --- _ -- 35 12/23/2020 i t L Ce-vr�e ke-cogs I d . 4 We express our appreciation to 'land . The League o Mary ���/ �[.e7/,�� �,/ e rec. Mary { I��1%Y'YWVI t t—f I i Mary Ha,I Apple Valley Municipal Center Mayor,A e for serving as a mentor to Michael Boerboon n o ce for your a- Apple Valley High School-School District 196 Mentor Program ' LMC Boar, Jane 2003 f -iv SCn001 o.s;rcC -.,,g 0ENTOR FYI • life ' And appreciates service and no;;- r&n rr9.piwlM r.o ,mnd. Minnesota Cnie- advocacy.expo guidance and• a,-- '� ��p namvrya nm mgramY�a�cam� Mara 2,2017 "Uk�M,<!„el�lsom.amdyai�• - - a;s_R.7 11 r Bennie Aierr LMC Pre,idenr I p ward III ■ NATIONAL NL` - LEAGUE v OF CITIES - 1�� The League o •"•••,••••••r'.,• Dland rec I I THIS.rtaTTriCATr IS PRESENTEE,*. Mary Ha ' Mayor, - ..___Way✓Lazwaive- etznal n the for your e c Force LMC Boar in recognition of valuable service to the '' rani • ....!:- • Jane 2003 National League of Cities Board of Directors. a� °ram. , . a And appreciates service and com C-6�- ""--- -i / Minnesota Cilia Cams.E Anthony Pleiades Colbert-Kean _ advocacy,cope Ceo/n:ecun.poum ec , i..,_..., guidance and ._Bannle Blers LNC P,e,ldrnt 36 12/23/2020 . . 71 -,--- 'q 7 .. . „,\ ... , !, , .,... , 1,• • •., .: , . , • . v ....4.. . . ih CI .4' ,. i ... • •,. _-,.. _ 7___. . .e.- •-": 4' #S t a n dWi th C i ti e s % --.— I I I Eir I _ • . ,-....: „.... fi !•-i :12.": .i.•"..e; ... ..1' t '4 _Ey •..-.,',:,,,_, 'A:,F j ''s ` _ .-eT: 2 - .•,:.44"i:CF ..-:-:ir:',* _-_'-:...--„.. _:-_-_ .., t•-•71;:?-1._ -MOP ..."---,-1..f..c.:-.:.3-7..75r's-.F-S4r-VS VT Vel....''...'11.."...".7%.:-:....:',71.? ,..1.6:-.%-.',...::-.•a:T..............---.--r.,:r.o..tt,v,i..-...-..,..,,-._ -..„ Il..4=-%—--------7•7.0"---r5"----"-"-','":"/"::.....=":---..'4...:.12'IF f in:ii ii.'f iT:1.1.0.1.-Vil.Vrtal-.--_-..-t-•-.. • ... •-.:-..--•• •• f?../..----.:3"-:-.-;--;--.7-5-1-10-7-..6-7.-.7.,', _ --1:11,=.:::::•.---".r..flizY.Cil:-..:r .:.4:L..:.....!LT x r Z.:-..:LT.----4..-T-...%1..-.- - suatai MINNESOTAM League of Minnesota Cities The srtull O. =tinge, OW. .. Highest Award Child Care Sho 01116MmUaNnAd dM CC Ludwig Award 2018 A PUB...., oftr.Z.GUE• ,, 7 ',Mlle' .-,.., ...... A WAY •• HAMANN MAU c C IIIMVIGAIIMPO • ItIMMI2 . .# in. SOW AMU ..... ... . IWB I MI. WEEP!.MIA 10 0 n----.. _. , a Ili 1111111Mb • ' ' ' '''' t .t. ..44. , Pr i ..,"..L.',.. . ,.... _ I.'',;.•:.1'1., ' i : --1-- k . i . .40--Imlir - tEAGUE HONO' -- OUTSTANDING CITY LEADERS 37 12/23/2020 1.7,. ...:, _ . . .. ;.. __ _ ____, ••. _._ _._ — 11 --"-__•.'""- . ...... ...---.--- I it , Ilk . . - . IP- --. . . . .... ;... -.5 . • . .......0„ . Hi ouni4( , ‘. 1 , ___. ,. , .... / / 164' ,emilir k ;;Wii 4Pi , . lir ) f @. Ili* , I C)@AVArtsFoundation le l' v , Website avartsfoundation. orso Ir. •hi.73.•111 ( - - v I • ‘ 1 - r) P' k — --- I _._ A ' ,,,_ I / . . 1111 38 12/23/2020 Proclamation I I CITY OF APPLE VALLEY PROCLAMATION WHEREAS, Mary Hamann-Roland has been a dedicated public servant,serving six years on the Independent School District 196 School Board and then serving 22 years as Mayor of Apple Valley;and WHEREAS,throughout her career in public service, Mayor Mary has demonstrated character,integrity,and leadership for the betterment of the Apple Valley community;and WHEREAS, leveraging resources through collaboration has been a hallmark of Mayor Mary's career, exemplified in her instrumental work to bring about the School of Environmental Studies,the Dakota Communications Center,and many economic development business partnerships;and WHEREAS, providing resources and opportunities to make Apple Valley a Community for a Lifetime has been a priority for Mayor Mary as she worked to ensure that residents of all ages and stages of life would be able to call Apple Valley home;and WHEREAS,investing in green sustainable practices has been a priority for Mayor Mary,resulting in the Better Energy Program, national recognition of the Municipal Center as an early green government building, and earning Green Globes certifications for numerous City facilities;and 39 12/23/2020 WHEREAS,creating opportunities for the performance and celebration of the arts has been a focus throughout Mayor Mary's career with the creation of the Apple Valley Arts Foundation and hosting events like the Celebration of Spring,the Frozen Apple Concert Series,and Music in Kelley Park;and WHEREAS, promoting world-class education as an asset for the Apple Valley community was Mayor Mary's passion as she worked with local schools and businesses to meet their workforce development needs and to enhance the educational opportunities for all students;and WHEREAS, representing the City on national,state,and regional boards and committees was a priority to Mayor Mary as she spent countless hours serving as a Board Member for the National League of Cities, concurrent terms as President of the League of Minnesota Cities and the Minnesota Mayors Association, Vice Chair of the Metropolitan Council's Transportation Advisory Board and many other committees and commissions;and WHEREAS, Mayor Mary was recognized for her efforts by the League of Minnesota Cities awarding her the C.C. Ludwig award in 2018,the League of Minnesota Cities highest honor for elected city officials for vision,statesmanship,and unwavering commitment to the public good;and WHEREAS,the community celebrates Mayor Mary's service as Mayor, but also celebrates and supports her as she takes on a new role representing the community as a Dakota County Commissioner. NOW,THEREFORE,the City Council of the City of Apple Valley,Dakota County,Minnesota,hereby proclaims December 22,2020 as: "MAYOR MARY HAMANN-ROLAND DAY IN APPLE VALLEY" PROCLAIMED this 22nd day of December,2020. Tom Goodwin,Mayor Pro Tem John Bergman,Councilmember Ruth Grendahl,Councilmember Clint Hooppaw,Councilmember 40 12/23/2020 Awards and Recognition CELEBRATING • ' (‘` :4;?,21 41 12/23/2020 Council and Audience Comments Awards and Recognition 12/23/2020 -n. :�: *E + ry//Ci1}a 51 Fe '� ' ''_. . ..L.... 11171 .lik.:•-•.; "1,......* ...• .',. • y • RF 1 • i( le jir 11. • I. l• V.Fseryone 4.el rr- �I iypk Vary FOC■, Rick s vSan Pamela Gaskzlena 40,,..41 Colleen Elvin wktQ.,.e�, 1k �!Chuck Russell • metNelson \ r `-- When Ilmg le- ro III ine, 1 e' ;.:.'. glifillik-''' ',, ._ ( Sue Nordgisl / 43 iz/z3/zom Thank You Mayor Mary ! • • • • • • • •• • •• • • • • • • • Apple11 • ••• ITEM: 7. ..... .... Apple COUNCIL MEETING DATE: December 22, 2020 Valley SECTION: Calendar of Upcoming Events Description: Approve Calendar of Upcoming Events Staff Contact: Department/ Division: Stephanie Marschall, Deputy City Clerk City Clerk's Office ACTION REQUESTED: Approve the calendar of upcoming events as listed in the summary below, and noting each event listed is hereby deemed a Special Meeting of the City Council. SUMMARY: Day/Date Time Location Event Tue./Dec. 22 7:00 p.m. Municipal Center Regular City Council Meeting Thur./Dec. 24 City Offices Closed Christmas Holiday Floater Fri./Dec. 25 City Offices Closed Christmas Holiday Fri./Jan. 1 City Offices Closed New Year's Day Wed./Jan. 6 7:00 p.m. Municipal Center Planning Commission Meeting Thur./Jan. 7 6:00 p.m. Virtual Meeting Informal Parks & Recreation Advisory Committee Meeting Thur./Jan. 7 7:00 p.m. Virtual Meeting Regular Parks & Recreation Advisory Committee Meeting Wed./Jan. 13 7:00 p.m. Virtual Meeting Traffic Safety Advisory Committee Meeting Thur./Jan. 14 5:30 p.m. Municipal Center Informal City Council Meeting Thur./Jan. 14 7:00 p.m. Municipal Center Regular City Council Meeting Mon./Jan. 18 City Offices Closed Martin Luther King Jr. Day Tue./Jan. 19 2:00 p.m. Municipal Center Cemetery Advisory Committee Meeting Wed./Jan. 20 7:00 p.m. Municipal Center Planning Commission Meeting Wed./Jan. 27 9:00 a.m. Municipal Center Firefighters Relief Association Meeting Thur./Jan. 28 6:00 p.m. Municipal Center EDA Meeting Thur./Jan. 28 7:00 p.m. Municipal Center Regular City Council Meeting Fri./Jan. 29 7:50-9:15 a.m. Zoom Meeting MLC Dakota County Legislative Breakfast Meeting BACKGROUND: Each event is hereby deemed a Special Meeting of the City Council, the purpose being informational or social gathering. Only events marked with an asterisk (*) will any action of the Council take place. BUDGET IMPACT: N/A