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HomeMy WebLinkAbout01/07/2021as 0000 ease* 06 ®0 Meeting Location: Virtual City of Apple 7100 147th Street West Valley Apple Valley, Minnesota 55124 Due to the declaration of a local emergency and social distancing guidelines, Committee Members will participate using remote technologies January 7, 2021 PARKS AND RECREATION ADVISORY COMMITTEE INFORMAL MEETING TENTATIVE AGENDA 6:00 p.m. 1. Announcement of New Parks & Recreation Director 2. Committee's Annual Report 3. 2021 Committee Goals 4. Committee Term Renewals — Schulz and Freed 5. Warming House Update 6. Misc. Committee / Staff Communications PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING TENTATIVE AGENDA 7:00 p.m. 1. Call to Order and Pledge 2. Approval of the Agenda 3. Audience —10 Minutes Total Time Limit —For Items Not on this Agenda 4. Approval of the November 2020 Minutes 5. Agenda Items A. Committee's Annual Report B. Division Updates 1.) Maintenance 2.) Valleywood Golf Course 3.) Arenas 4.) Recreation a.) Mid -Winter Fest 2021 — February 6 6. Misc. Committee / Staff Communications 10 minutes 5 minutes 5 minutes 20 minutes 7. Adjourn NEXT REGULARLY SCHEDULED MEETINGS - Tentative: Thursday, March 4, 2021 6:00 p.m. (Informal) and 7:00 p.m. (Regular) NOTICE: Meeting procedures and access information due to Pandemic Emergency Orders are posted on the website Regular meetings are broadcast, live, on Charter Communications Cable Channel 180 and on the City's website at www.cityofapplevalley.org ITEM: 2. PARKS & RECREATION ADVISORY 000 COMMITTEE MEETING DATE: January 7, 2021 0*60 00SECTION: Informal Agenda 0 , Apple Valley a r- E Report Parks &k Recreation Advisory it The Parks and recreation Advisory Committee (PRAC) is an appointed conunittee of volunteer citizens. The purpose of the PRAC is to advise and make reconunendations to City Council concerning parks, recreation, open space, and trail issues. in addition, the PRAC. provides input to City stag, acting as an advisory board on community interests concerning recreation and parks. The PRAC consists of seven (7) members. Members are appointed by the City Council for three (3) year terms. The Chairperson and Secretary are elected aruivally by the committee members at an "organizational meeting" typically held in March. Meetings are scheduled the first Thursday of January, March, May, September, and November, with additional meetings called as needed throughout the year. Term of Office Dave Freed 2020 - 2021 Joshua Gaffke (Secretary) 2016 - 2022 Noel Hammil! 2013 — 2022 Lisa Hiebert 2019 — 2023 Matthew Hinrichs 2017 — 2023 Mark Schori 2019 — 2022 Brenton Schulz (Chair) 2010 - 2021 The PRAC's work covers a broad range of issues which must be acted upon in a timely manner. Occasionally, the formation of "task force" or "study groups" becomes necessary to look into or work further on more complex issues. Participation in these groups is voluntary. The City has enacted an ordinance under Minnesota law which grants a conirnunity the authority to receive land or cash in lieu of land for purposes from residential and commercial/industrial developers. This dedication is set depending on the size of the proposed development and whether it is a residential or- commercial/industrial development. If the amount of land is not sufficient to support a park, a cash dedication is accepted. The amount of the cash dedication is based on the type of residential or commercial/industrial unit. The Committee annually reviews dedication funds. The cash collected goes into a fund for purchase and/or development of parks throughout the conu-nunity. COMPREHENSIVE PLAN GUIDE Required by the Metropolitan Council, the City maintains a "Comprehensive Guide Plan" for the city. Neighborhood service areas are defined to help detenmining what park needs might be for each portion of the City. A complete copy of the Plan is available on the City's web site at iv-ny.ci_apple-va�lley,rnjj. cA Meetings were held January 2, March 5, July 16 (virtually), September 3, and November 5. Regular meetings were held in the Municipal Center's Council Chambers and video broadcast on Charter Communication Cable Channel 180 starting at 7:00 p.m. Informal meetings were held at 6:00 p.m, in a Municipal Center's conference room prior to each Regular meeting. Technology was utilized during the pandemic to create a hybrid meeting format of in -person, when allowed, and virtual attendance. • Inclusive Play • Introduction of new Recreation Supervisors (2) • Redwood Feasibility Study • Acknowledgement of Director's Passing • COVID-19 Pandemic Responses ® Orchard Place Development • Pickleball • Ice Rinks / Warming Houses ® Revised Category Format and Field Rental Fees ® Tree Species Inventory ® Valleywood Operations ® Division Updates ITEM: 3. PARKS & RECREATION ADVISORY COMMITTEE MEETING DATE: January 7, 2021 SECTION: Informal Agenda Parks and Recreation Advisory Committee Goals for 2020 1. Make substantial progress regarding pickleball, disc golf, and inclusive play plans. — J. Gaffke Authorization to go out for bids for the construction of pickleball courts at Johnny Cake Ridge Park were approved at the December 10, 2020 City Council meeting. 2. Progress toward turf/dome facility as a revenue stream. — N. Hammill New construction planning was placed on hold due to community health pandemic. 3. Do something with Redwood Park and facilities. — B. Schulz 292 Design Group was contracted to analyze Redwood Park and pool. They provided presented a concept plans, four design options, to the Parks and Recreation Advisory Committee in March. Presentation to City Council has been placed on hold. No funding source has been identified. 4. Address the renaming of the Senior Center. - B. Schulz No progress of note. 5. Evaluate rental fee schedules. — B. Schulz Revised category format and field rental fees were presented at the November Parks and Recreation Advisory Committee meeting. The modifications were approved at the December 10, 2020 City Council meeting. 6. Look at the current needs of Alimagnet today, as well as what the future/master plan for the park should be. — M. Schori The 2040 Comprehensive Plan Update — Parks and Recreation Master Plan will be instrumental in assessing park needs. ITEM: 4 CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE November 5, 2020 PARKS & RECREATION ADVISORY COMMITTEE MEETING DATE: January 7, 2021 SECTION: Regular Agenda Minutes of the November 5, 2020, Apple Valley Parks and Recreation Advisory Committee. PRESENT: Parks and Recreation Advisory Committee Chair Brent Schulz; Secretary Josh Gaffke; Committee Members, Dave Freed, Noel Hammill, Matthew Hinrichs, Lisa Hiebert, and Mark Schori; Acting Parks and Recreation Director Mike Endres; Recreation Manager Susan Muelken; Valleywood Golf Course Manager Jim Zinck; Arena Manager Brian Christianson; Administrative Coordinator Dorene Perkins Monn; Recreation Supervisors Nick Thompson and Bridget Samson. ABSENT: None ITEM 1. Call to Order Chair Schulz called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance. ITEM 2. Approval of Agenda MOTION: by Gaffke, seconded by Hammill, approving the agenda as presented. VOTE: Yes — 7, No — 0 ITEM 3. Audience — 10 Minutes Total Time Limit — For Items Not on the Agenda No one present to speak. ITEM 4. Approval of the September 2020 Minutes. MOTION: by Hammill, seconded by Hiebert, to approve the September 3, 2020, meeting minutes as presented. VOTE: Yes — 7, No — 0 ITEM 5.A. Agenda Items — Introduction of Recreation Supervisor — Bridget Samson Recreation Manager Muelken introduced Recreation Supervisor in charge of Senior Programs Bridget Samson. Ms. Samson is a 25 year resident and worked with Apple Valley Parks and Recreation Dept. from 1996 to 2000. The Committee welcomed Ms. Sampson. -lof5- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE November 5, 2020 ITEM 5.13. Agenda Items — Revised Category Format and Field Rental Fees Recreation Supervisor Thompson presented proposed category and field rental rates. Yearly athletic field maintenance costs, current category/classifications and proposed revisions, and rental rates were discussed. Benefits to the changes include; 1) Aligns the pricing structure with a large majority of surrounding communities, 2) resident groups will benefit from the city's investment and will have more access for those fields, 3) non-residents will still have access to the fields but at a fair metro -wide market rate, 4) charges competitive rates to non- residents and for -profit groups, 5) moves non-resident groups to the appropriate category with the associated fees, and 6) no impact on local resident youth athletic associations (EVAA and VAA). The proposed rental fees simplify the rate structure by moving to hourly and daily fees. The rate chart comparison was included in the agenda packet. MOTION: by Hammill, seconded bySchori, to recommend approval of the revised field rental user category classifications and associated rental rates. VOTE: Yes — 7, No — 0 ITEM 5.C. Agenda Items — Ice Rinks / Warming Houses Acting Director Endres noted the proposed adjustments to the warming house season as well as the closure of Valley Middle warming house is at attempt to protect staff and visitors during the pandemic. Warming houses would open January 2, 2021 pending weather conditions, each site will have signage outlining COVID protocols, and building capacities will be based on CDC guidelines. Surveys suggest Valley Middle warming house has had very low attendance and no use from the youth hockey associations in recent years. The ice rinks will remain available. Additional picnic tables will be placed at the rinks for those that choose not to go into the building. Committee discussion suggested staff take the opportunity to promote the winter usage of parks and remind residents that Apple Valley has some great facilities to get outdoors and safely recreate, the skating rinks will be open. Promote that people don't have to go very far to get outside with their families and enjoy all the things Apple Valley has. Leaving Valley Middle warming house open because creates a job and there will be an uptick on outdoor activities. People will give pause to entering a building during the pandemic. People will skate but not congregate in the building. MOTION: by Hinrichs, recommend warming houses open for the season January 2, 2021. AMENDMENT: by Hinrichs, seconded by Hammill, recommending the opening of skating rinks and warming houses January 2, 2021. -2of5- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE November 5, 2020 DISCUSSION: Members of the Committee suggested that if the weather permits the rinks open before the warming houses. AMENDMENT: by Hiebert, seconded by Hammill, recommending keeping warming houses closed until January 2, 202, but have rinks available as soon as weather allows. VOTE: Yes — 7, No — 0 MOTION: by Gaffke, seconded by Schori approve closure of the Valley Middle warming house for the 2020-2021 season. VOTE: Yes — 6, No — 1 (Hammill) ITEM 5.1). Agenda Items — Valleywood Operations Golf Course Manager Zinck presented a review of the 2020 season. The course opened April 181h with 11 minute tee time intervals. Later in the season that was reduced to 10 minute increments. The course closed for the season October 19t" because of snowfall, reopened for six days because of favorable weather condition beginning November 41h with full tee times. The season began with restrictions that included; no public allowed in the building, one rider per golf car, removal of all ball washers/benches/bunker rakes, foam and later plastic lifters in the holes. A state mandated curfew was instituted May 29 and 30. Food and beverage provider Roasted Pear Negative impacts of 2020 include hits to the banquet, golf outings, and patron card program. Positive impacts included a jump in participant numbers for the Public Country Club and Youth on Course programs, cart rental and driving range numbers. A good golf month at Valleywood in the past has been defined as 5,000 rounds. In comparison, the course averaged 6,000 rounds per month May through August, 200 rounds per day, in 2020. The proposed fee schedule and season pass breakdown numbers were presented for review. Other than elimination of the unrestricted season pass, staff proposed no change to the season pass program. Future challenges include food and beverage operations, new vendor needed. Staff will be working on a new golf cart lease, multi -round packages, and restructuring of men's league to include 18-hole league. They will also be looking at restructuring of the patron card program and golf outing/event schedules and pricing. MOTION: by Gaffke, seconded by Hiebert recommend approval of the fee schedule as presented. VOTE: Yes — 7, No — 0 -3of5- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE November 5, 2020 ITEM 6. Agenda Items — Division Updates Recreation Manager Muelken presented the Recreation division update. Highlights included affects of COVID-19. Volleyball and bags leagues are currently running. Basketball league is not. Senior center opened Sept. 8 with limits to group capacity. Tournament guidelines are in place at Apple Valley Community Center with the first tournament of the season scheduled the upcoming weekend. Full listing of proposed fees included in the agenda packet. MOTION: by Hammill, seconded by Hinrichs recommend approval of the Recreation division fee schedule as presented. VOTE: Yes — 7, No — 0 Arena Manager Christianson presented an update on the arenas. As of October 171h the arenas are running at full operation with user guidelines in place. High Schools are scheduled to start practices in November, no game play yet. The Learn -to -Skate program started in October, Saturday mornings and Monday evenings, with limited class sizes. Public skating is being offered through online preregistration. Two recent upgrades include bleacher seating (decking and handrails) at the Sports Arena and Eastview High School hockey team lockers at Hayes Park Arena. No increase to ice rink fees were proposed for the 2021-2022 season. Full listing of proposed fees included in the agenda packet. MOTION: by Gaffke, seconded by Hiebert recommend approval of the Recreation division fee schedule as presented. VOTE: Yes — 7, No — 0 Acting Director Endres briefly presented the Park Maintenance division's project list that included athletic field renovations, routine field maintenance, splash pad completion at the Aquatic Center, restriping of basketball courts and parking lots, replacing park rule signs, scout projects, Alimagnet culvert replacement, and winterizing park buildings, etc. ITEM 7. Agenda Items — 2021 Meeting Schedule MOTION: by Hinrichs, seconded by Schori, to approve the 2021 meeting schedule as presented — the first Thursday of each month January, March, May, September and November, with the added third Thursday in July. VOTE: Yes — 7, No — 0 -4of5- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE November 5, 2020 ITEM 8. Agenda Items — Committee and Staff Communications None ITEM 9. Adjourn There being no further business, the Parks and Recreation Advisory Committee meeting was adjourned. MOTION: by vafike, seconded by Harnmili, to adjourn the meeting at 8:35 p.m. VOTE: Yes — 7, No - 0 Respectfully Submitted, Dorene Perkins, Administrative Coordinator Approved by the Apple Valley Parks and Recreation Advisory Committee on January 7, 2021. Brent Schulz, Chair -5of5- ITEM: 5. A. PARKS & RECREATION ADVISORY 000 COMMITTEE MEETING DATE: January 7, 2021 *see 00000 0000 SECTION: RegularAgenda 000 Apple Va, Hey 2020 Year -End Report Parks & Recreation Advisory Committee The Parks and Recreation Advisory CJ'onuuittee (PRAC) is an appointed conuuittee of volunteer citizens. The purpose of the PRAC is to advise and make recommendations to City Council concerning parks, recreation, open space, and trail issues. In addition, the PRAC provides input to City staff; acting as an advisory board on conununity interests concerning; recreation and parks. The PRAC consists of seven (7) members. Members are appointed by the City Council for three (3) year terms. The Chairperson and Secretary are elected annually by the committee members at an "organizational meeting" typically held in March. Meetings are scheduled the first 'Thursday of January, March, May, September, and November, with additional meetings called as needed throughout the year. Term of Office Dave Freed 2020 - 2021 Joshua Gaffke (Secretary) 2016 - 2022 Noel Hammill 2013 — 2022 Lisa Hiebert 2019 — 2023 Matthew Hinrichs 2017 -- 2023 Mark Schori 2019 — 2022 Brenton Schulz (Chair) 2010 - 2021 The PRAC's work covers a broad range of issues which must be acted upon in a timely manner. Occasionally, the formation of "task force" or "study groups" becomes necessary to look into or work further on more complex issues. Participation in these groups is voluntary. The City has enacted an ordinance under Minnesota law which grants a community the authority to receive land or cash in lieu of land for purposes from residential and corninercial/industrial developers. This dedication is set depending on the size of the proposed development and whether it is a residential or commercial/industrial development. If the amount of land is not sufficient to support a park, a cash dedication is accepted. The amount of the cash dedication is based on the type of residential or commercial/industrial unit. The Committee annually reviews dedication funds. The cash collected goes into a fund for purchase and/or development of parks throughout the community. Required by the Metropolitan Council, the City maintains a "Comprehensive Guide Plan" for the city. Neighborhood service areas are defined to help determining what park needs night be for each portion of the City. A complete copy of the Plan is available on the City's web site at i4�i1 tit ci,al)l?le-i allev.mn._us. Meetings were held January 2, March 5, duly 16 (virtually), September 3, and November 5. Regular meetings were held in the Municipal Center's Council Chambers and video broadcast on Charter Communication Cable Charmel 180 starting at 7:00 p,m. Informal meetings were held at 6:00 p.m, in a Municipal Center's conference room prior to each Regular meeting. Technology was utilized during the pandemic to create a hybrid meeting format of in -person, when allowed, and virtual attendance. • Inclusive flay • Introduction of new Recreation Supervisors (2) • Redwood Feasibility Study • Acknowledgement of Director's Passing • COVID-1 9 Pandemic Responses • Orchard Place Development • Pickleball • lee Rinks / Warming Douses • Revised Category Format and Field Rental Tees • "free Species Inventory • Valleywood Operations • Division Updates ITEM: 5. B. co® 0666 00008 Go* City of Apple ppValley PARKS & RECREATION ADVISORY COMMITTEE MEETING DATE: January 7, 2021 SECTION: Regular Agenda ITEM DESCRIPTION: Division Updates STAFF CONTACT: DEPARTMENT/DIVISION: Mike Endres, Acting Director Parks and Recreation Department Action Requested N/A — informational item Summary Included in the agenda packet you will find divisional updates for Park Maintenance, Valleywood Golf Course, Arenas, and Recreation. These are provided for informational purposes. Background The division updates are presented in written form. From time to time, individual division managers may present in person, items in more detail. If a committee member wishes additional details regarding a specific area please feel free to discuss during the agenda item or contact me at mendresgcityof or 952-953-2420. ••• •••• 0606 ••• City of AppValley TO: Parks & Recreation Committee MEMO Parks and Recreation Department 7100 — 14711, Street West Apple Valley, MN 55124 952-953-2300 FROM: Mike Endres, Park Superintendent / Acting Director of Parks and Recreation DATE: January 71h 2021 SUBJECT: Park Maintenance Update COVID continues to be a priority, keeping our staff and maintenance crews safe. In an effort to separate the maintenance crew even more, we have adding a forth site at Johnny Cake Activity Center (JCAC). This has been very successful in protecting our essential employees. Fall/Winter Update • The mild winter so far has given us an opportunity to do extensive pruning on our trees in the park system. We have been able to get through 50% of our parks. • Wood chipping around beds and trees. • Removed overgrown shrubs at Redwood Pool and building. • Renovating Johnny Cake Ridge Park East (JCRPE) concession • Installed bridge transitions on the Cedar Isles bridges to make the pathway more ADA friendly. • Ongoing replacements of updated park rules signs. • Removed all COVID playground signs. • Routine leaf removal and mulching throughout the park system. • Staining Farquar Dock. • Implementing Smart -Sheets into staff time off requests. • Converting all equipment over to winter operations. • Added Insulation to JCRPE shop for winter occupancy. • Coordinated Fiber installation at the JCAC and Aquatic Center buildings. • Putting together Athletic inventories and orders for the 2020 season. • Started rink flooding operations. • Coordinating with HR to fill the two vacant positions in our maintenance crew. • Renovating maintenance wood Shop. • Installed additional water heater at Quarry Point Park for winter occupancy. • Catch up on Safety training for maintenance crew. • Reviewing bid plans for Johnny Cake Ridge Park West (JCRPW ) courts. F- APPR=)XMIAY3 i0A110N a W9NVIfOUS Alit}" 'i58.11w_ fVC CO�YX.ii7 GC+[I1ivfEU xAltS FKAO �y (( MATCH kX h4Ai0e Et;x 10CAM111ui111111IM-11,rp 115fe I fl.F o f 557 Sa [IIY EfYs'MCER . fA4tCN [YC 1 5iH 55 f'ta 40 z 4 h TC9ikA `. f^''9i5 5.>4 t3? p hihlCK fi3:1 3j f"- 55`TAb h!AYC}4 C. o-.rcrr 'a "':,.. C#P�CfraxF€1M'u:YRSS'} i+aAtLJd #.X 5 GtaTtN 1X Woo 660® 00600 0000 Gee City of Apple Valley TO: Parks and Recreation Advisory Committee FROM: Jim Zinck, Valleywood Golf Course Manager DATE: January 7, 2021 SUBJECT: Valleywood Update 105 1 a Parks and Recreation Department 7100 - 147t" Street West Apple Valley, MN 55124 952 / 953-2300 While we still don't have final end of year numbers for 2020 we are starting to gear up for the 2021 golf season. One major change is that we will once again be taking over and running the food and beverage operation. With Roasted Pear going out of business and banquets sure to be slow to rebound Jim and Jordan will be overseeing the food and beverage operation for at least the 2021 golf season. We have transferred the liquor license back to the golf course as of January 1, 2021 and have begun the process of updating job descriptions and job postings to fill out the staff for the 2021 season. We anticipate working with caterers for any large golf events and all outside rentals of the facility. We are also working on developing a limited menu for the golfers and will be hiring bar tenders and servers in early March. Gee Goo* 00000 0000 600 City of AppValley TO: Parks and Recreation Advisory Committee FROM: Brian Christianson, Arena Manager DATE: January 7, 2021 SUBJECT: Arenas Update MEMO Parks and Recreation Department 7100 - 147`h Street West Apple Valley, MN 55124 952 / 953-2300 The arenas were put on a pause by the state beginning November 21 St. As of January 4"' we have been open for practices only with tight restrictions. Gameplay and adult leagues will start up again on January 14"' and the ice season will be extended further into March than years past but we do not know how long at this point. Guidelines for arena use: • Locker room use is not allowed. • No equipment bags allowed in the arena. • Masks are required for all visitors at all times. 0 50 people maximum on the ice at a time in 2 pods of no more than 25 people. Pods cannot inter -mingle. • Entry/exit for skaters - no more than 5min before and after the rental. • Entry/exit for goalies - no more than 10min before and after the rental. Goalies are allowed one bag. • Follow social distancing within the ice arena. • Minors 9 and under are allowed one adult chaperone accompanying them in the arena for practices. • Hand sanitizer station(s) in arena. • No dryland inside of arena. • No pro shop sales including skate sharpening at this time. • Drinking fountains will not be in use but the bottle fill will be open. • Concessions closed for the season Goo 6060 0®000 0000 000 AppVa��ey City of MEMO Parks and Recreation Department 7100 - 147th Street West Apple Valley, MN 55124 952 / 953-2300 TO: Parks & Recreation Advisory Committee FROM: Susan Muelken, Recreation Manager DATE: January 7, 2020 SUBJECT: Recreation Division Highlights Summary Staff is providing highlights from the last several months of operations and a brief of what is coming up. Background The Recreation Division is pleased to give you the following highlights from the last few months: Staff has logged hundreds of hours on our new registration and facility software. The facility side of the system is live and spring/summer registration for activities will take place in CivicRec. This software is much more user friendly and the hope is that customers will be able to do much of their business on line making it faster and easier for all. The Apple Valley Senior Center, along with Augustana Apple Valley Villa, hosted a Fa La La Holiday Gift Bag Drive in December. 85+ seniors drove to the Senior Center to say a quick hello to staff, pick up a gift bag, and greet Santa. During these unsettled times, Apple Valley Parks and Recreation is reaching out to our senior community to show their continued appreciation for all they do in our community. Warming houses will be closed for the 2020-21 season, but skating rinks will open. The latest Executive Order 20-103 has defined indoor gatherings as follows. Indoor social gatherings are strongly discouraged; however, indoor social gatherings involving not more than two households, up to a maximum of 10 people, are permitted as long as members of different households maintain at least six feet of separation from each other and adhere to additional precautions listed for social gatherings on the Stay Safe Minnesota website (https://staysafeinn.gov/). Using this guideline, we would not be able to have an attendant in the warming house and the general public using it as well. This order extends to January 10, placing the wanning house season at approximately 40% completed. Each site will have extra picnic tables to accommodate participant seating. Planning for a virtual Mid -Winter Fest on February 6th is under way.