HomeMy WebLinkAbout03/04/2021Gee
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see Meeting Location: Virtual
City of Apple
Valley
Due to the declaration of a local emergency and social distancing guidelines,
Committee Members will participate using remote technologies
March 4, 2021
PARKS AND RECREATION ADVISORY COMMITTEE
INFORMAL MEETING TENTATIVE AGENDA
6:00 p.m.
1. Homelessness and Unsheltered Encampments
2. Discuss Long Term Parks & Recreation System Needs
3. Committee/Staff Discussion Items
PARKS AND RECREATION ADVISORY COMMITTEE
REGULAR MEETING TENTATIVE AGENDA
7:00 p.m.
1. Roll Call
2. Call to Order and Pledge
3. Election of Officers
4. Approval of the Agenda
5. Audience —10 Minutes Total Time Limit —For Items Not on this Agenda
6. Approval of the January 2021 Minutes
7. Agenda Items
A. Review of Comprehensive Plan's 2018 Park Master Plan
B. Pickleball - Courts at Johnny Cake Ridge Park — Verbal Update
C. Special Informal Meeting April 1, 2021, at 6:30 p.m.
8. Division Updates
A. Year -End Report
9. Committee/Staff Discussion Items
A. Bernstein Memorial
B. Items for Future Meetings
C. Other
10. Announcements
25 minutes
20 minutes
5 minutes
11. Adjourn
NEXT REGULARLY SCHEDULED MEETINGS - Tentative:
Thursday, April 1, 2021
6:30 p.m. (Informal)
Thursday, May 6, 2021
6:00 p.m. (Informal)
Thursday, May 6, 2021
7:00 p.m. (Regular)
Regular meetings are broadcast, live, on Charter Communications Cable Channel 180. �]
(Agendas and meeting minutes are also available on the City's Internet Web Site
www. cityofapplevalley. org)
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Goy PARKS & RECREATION ADVISORY
City Of COMMITTEE MEETING DATE: March 4, 2021
Apple
Valley SECTION: Regular
ITEM DESCRIPTION:
Election of Officers
STAFF CONTACT: DEPARTMENT/DIVISION:
Dorene Perkins, Admin. Coordinator Parks and Recreation Department
Action Requested:
1) Motion to Accept Nomination of Officer Candidates for the Positions of Chairperson and Secretary
and to Fill Those Offices by Voice Vote
Summary:
City policy requires the Parks and Recreation Advisory Committee annually elect a Chairperson and a
Secretary. The Chairperson will preside over the meetings and the Secretary will sign any special
meeting notifications and will lead meetings in the event the Chairperson is absent.
Nominations for both offices will be accepted from the floor and a roll -call vote will be called.
Minnesota Statutes §471.46 prohibits a member of the Committee from voting for himself or herself,
and a member may also abstain from the vote; however, a majority vote of a quorum must be received.
Once elections results have been announced, the new Chairperson will assume the role and continue
with the meeting.
Background:
Previous elections of officers have been conducted in -person by paper ballot. The virtual meeting
format requires a voice nomination and roll -call vote process.
The Chairperson will call for nominations from the Committee members. A nominee may decline the
nomination at any point up to the time that nominations are closed. When no further nominations are
offered, the Chairperson will close nominations. The Chairperson will call for a voice vote on the
nomination(s).
Committee members may:
a.) Vote for any nominee, except where Minnesota Statutes §471.46 prohibits a member of the
Committee from voting for himself or herself.
b.) Abstain from voting.
After a vote has been received from each Committee member present, the Administrative Coordinator
will tally the votes and announce the results. A nominee must receive a majority of votes of the
quorum to be appointed. In case of a tie vote, the Chairperson shall make the appointment as provided
by state law, except Minnesota Statutes §471.46 prohibits a member of the Committee from voting for
himself or herself.
Reference Infomation:
Current Committee Members
• Dave Freed
• Josh Gaffke, 2020 Secretary
• Noel Hammill
• Lisa Hiebert
• Matthew Hinrichs
• Mark Schori
• Brenton Schulz, 2020 Chairperson
MINNESOTA STATUTES §471.46
471.46 VACANCIES; PERSONS INELIGIBLE TO APPOINTMENT.
No county, city, town, or school district officer shall be appointed to fill a vacancy in any elective
office if the officer has the power, either alone or as a member of a board, to make the appointment; and
the ineligibility shall not be affected by resignation before such appointment is made. This section shall
not prevent the appointment of a member of a city council to the office of mayor or clerk, but in that
case the member shall not vote in the appointment.
History:
%54-49 1939 c 249; 1943 c 346 s 1; 1959 c 422 s 1; 1973 c 123 art 5 s 7; 1986 c 444
CITY OF APPLE VALLEY
PARKS AND RECREATION ADVISORY COMMITTEE
January 7, 2021
Minutes of the January 7, 2021, Apple Valley Parks and Recreation Advisory Committee.
PRESENT: Parks and Recreation Advisory Committee Chair Brent Schulz; Secretary Josh
Gaffke; Committee Members, Dave Freed, Noel Hammill, Lisa Hiebert, and Mark Schori;
Acting Parks and Recreation Director Mike Endres; Recreation Manager Susan Muelken;
Valleywood Golf Course Manager Jim Zinck; Arena Manager Brian Christianson;
Administrative Coordinator Dorene Perkins Monn; Guest Eric Carlson (incoming Parks and
Recreation Director)
ABSENT: Matthew Hinrichs
ITEM 1. Call to Order
Chair Schulz called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of
Allegiance.
ITEM 2. Approval of Agenda
MOTION: by Schori, seconded by Hammill, approving the agenda as
presented.
VOTE: Yes 6, No 0
ITEM 3._ Audience — 10 Minutes Total Time Limit — For Items Not on the Agenda
No one present to speak.
ITEM 4. Approval of the November 2020 Minutes.
MOTION: by Hiebert, seconded by Hammill, to approve the November 5,
2020, meeting minutes.
VOTE: Yes — 6, No — 0
ITEM 5.A. Agenda Items — Committee's Annual Report
MOTION: by Hammill, seconded by Schori, to approve the Parks and
Recreation Advisory Committee's 2020 Year -End Report
VOTE: Yes — 6, No — 0
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CITY OF APPLE VALLEY
PARKS AND RECREATION ADVISORY COMMITTEE
January 7, 2021
ITEM 6. Agenda Items — Division Updates
Acting Director Endres reviewed the Park Maintenance Division fall/winter updates and
additional infonnation presented in the agenda packet. Bid packages are being prepared and
acceptance of bids is scheduled for a March 2021 City Council meeting. Staff does not
anticipate the new pickleball courts at Johnny Cake Ridge Park West will be available for
play until Fall 2021.
Valleywood Manager Zinck reported staff is busy preparing for the 2021 season. Food and
beverage operations will move in-house. Outside caterers will be utilized for large banquet
events. Maintenance is busy conducting annual maintenance and preparing for spring. Staff
has scheduled meetings with officers of the various leagues. Staff is cautiously optimistic
they'll see more of the same in 2021 in regards to rounds of golf, cart revenue, and range
revenue.
Arena Manager Christianson reported by Governor's Executive Order the Arenas shut down
November 21, 2020, and reopened January 4, 2021, for practices with tight restrictions and
guidelines. Game play and adult leagues will start again January 14th. Staff anticipates
extending the ice season to accommodate the high school and youth association schedules.
Recreation Manager Muelken presented the Recreation division update. Following
Governor's Executive Orders the Community Center and Senior Center were shut down in
November with reopening dates of January 4 and January 11 respectively with guidelines and
limited usage.
Mid -Winter Fest is scheduled for Saturday, February 6, 2021 as a virtual event. Staff has
been working with the Police Department and Fire Departments to provide community
involvement opportunities including` department mascots and vehicles. Other events will be
"Where's Klondike", snowman building contest, scavenger hunt, etc.
Adult winter athletic leagues will start January 14 with masks required for all participants.
The Parks & Recreation department registration software will be changing from ActiveNet to
CivicRec for online services. The Senior Center staff have been conducting virtual events
for members. The department has started advertising for (swimming) pool summer staff.
Staff does not anticipate Pickleball courts at Johnny Cake Ridge Park until late Fall 2021.
Once completed, park neighbors will be invited to provide feedback as to future use of the
Hayes Park courts.
ITEM S. Agenda Items — Committee and Staff Communications
►i�ITT:
ITEM 9. Adjourn
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CITY OF APPLE VALLEY
PARKS AND RECREATION ADVISORY COMMITTEE
January 7, 2021
There being no further business, the Parks and Recreation Advisory Committee meeting was
adjourned.
MOTION: by Freed, seconded by Hammill, to adjourn the meeting at 7:45
p.m.
VOTE: Yes — 6, No — 0
Respectfully Submitted,
Dorene Perkins, Administrative Coordinator
Approved by the Apple Valley Parks
and Recreation Advisory Committee Brent Schulz, Chair
on March 4, 2021.
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� @ PARKS & RECREATION ADVISORY
City Of y COMMITTEE MEETING DATE:
Appvalle SECTION:
ITEM DESCRIPTION:
Review of Comprehensive Plan's 2018 Park Master Plan
STAFF CONTACT:
Eric Carlson, Director
Action Requested
N/A — informational item
Summary
7.A.
March 4, 2021
DEPARTMENT/DIVISION:
Parks and Recreation Department
Regular
Included in the agenda packet you will find the Executive Summary of the 2018 Park Plan
completed as part of the City of Apple Valley's 2040 Comprehensive Plan.
Background
The Park Plan is intended to provide a guiding vision for the future of Apple Valley's park
system. Staff is in the process of updating inventory reports of our current amenities,
replacement schedules, and future needs assessments. We welcome the Committee's input as we
proceed through this process.
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*a*
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0000
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City of Apple
ppvalley
ITEM DESCRIPTION:
Division Updates
STAFF CONTACT:
Eric Carlson, Director
Action Requested
N/A — informational item
Summary
ITEM: $,
PARKS & RECREATION ADVISORY
COMMITTEE MEETING DATE: March 4, 2021
SECTION: Regular
DEPARTMENT/DIVISION:
Parks and Recreation Department
Included in the agenda packet you will find divisional updates for Park Maintenance and
Recreation. These are provided for informational purposes.
Background
The division updates are presented in written form. From time to time, individual division
managers may present in person, items in more detail. If a committee member wishes additional
details regarding a specific area please feel free to discuss during the agenda item or contact me
at eric.carlson@qpplevalleyLnn.gov or 952-953-2410.
*so
sees
eeeee
eeee
•ee
City of AppValley
TO: Parks and Recreation Advisory Committee
FROM: Mike Endres, Park Superintendent
DATE: March 4"' 2021
SUBJECT: Park Maintenance Updates
COVID UPDATE:
MEMO
Parks and Recreation Department
7100 West 1471h Street
Apple Valley, MN 55124
952 / 953-2300
COVID has shown signs of downward trends. The maintenance crews are still working out of three
different facilities in order to keep staff safe. Central Maintenance Facility, Johnny Cake Ridge
Park East and Quarry Point. The roll out of vaccinations has shown promise, although it may be
mid -year before it is available to the maintenance crews. We are hopeful that 2021 will bring a
return to normal activities throughout our park system.
RECYCLING:
Dakota County has updated Ordinance 110 requiring a 1:1 trash to recycling ratio in our park
system. It is important that the public understands that the ordinance will require additional
personnel hours, supplies and equipment to accomplish this task.
In a typical year there are as many as 300 trash receptacles placed throughout our parks.
In an effort to comply with the ordinance, we will be reducing the amount of trash cans 50 to 60
percent. The county understands that this will be an ongoing transition and will continue to monitor
our progress with compliance.
FULL TIME STAFF:
The Park Maintenance division has been operating with 2 unfilled vacancies for almost 18 months.
We have filled one of the vacancies internally from another department. The second position has
been posted externally, with hopes to fill the last position by mid -April.
Winter updates
• Personnel snow removal hours so far for the season. 945 hours.
• 5 Park Maintenance staff assist Streets with snow removal during a snow event.
• Athletic, mowing and small equipment service.
• Mowing contract for 2021, 2022 and 2023 is completed.
• Equipment, fertilizer, field paint, and athletic supplies orders are completed.
• Seasonal staff interviews are starting.
• Constructing storage sheds for Quarry Point Fields.
Daily routine rink maintenance.
Ongoing safety training for staff.
• Constructed a storage shed for bag leagues at JCRPE
• Installed new shelving units in the shop
• Barrel painting
• Farquar Dock Staining
•00
•®o•
0000
•oo
City of
AppValley MEMO
Parks and Recreation Department
7100 - 147th Street West
Apple Valley, MN 55124
952 / 953-2300
TO: Parks & Recreation Advisory Committee
FROM: Susan Muelken, Recreation Manager
DATE: March 4, 2020
SUBJECT: Recreation Division Highlights
Summary
Staff is providing highlights from the last several months of operations and a brief of what is
coming up.
Background
The Recreation Division is pleased to give you the following highlights from the last few months:
Our new registration and facility software is live. We hope that Parks and Recreation users
are finding it easier to navigate and sign up for many of the spring/summer offerings.
The Apple Valley Senior Center re -opened for business on January 1 It" to limited in -person
activities such as Morning Stretch, Pool, Line Dancing (which moved to AVCC for social
distancing) and painting along with the monthly general meeting. Zoom activities such as
Trivia, Bingo and Book Club along with webinars are also continuing at this time. The
Center has offered more Drive Thru Events in collaboration with area Senior Living
Facilities. The seniors are learning what the "new normal" will look and are hopeful that
they can return to many of their favorite things by summer with many people getting
vaccinated.
The outdoor skating season started after a warm December with some rinks ready to use by
January 1. Due to covid rules, warminghouse staff were not hired this year, so the facilities
provided ice rinks and lights only. Although staff were not present at the rinks except to
turn lights on and off each day, 1,992 people were observed skating at either lignts on or
lights off, implying a popular year for outdoor skating. The youth hockey associations
again utilized four sites for their outdoor practices, but the majority of these occurred at
Johnny Cake Rdige Park -West and the Community Center, as in past years. The season
comprised of 45 days plus a 7 day post season at three sites. There were 20 days where all
facilities were in usable condition and 41 days where at least some facilities were usable.
There were 11 days when it was too wann or too cold for skating or rinks were under
significant snow cover.
• Mid -Winter Fest looked very different this year but participants had fun at our new
offerings along with long time favorites. 50 people registered to participate in the
Medallion Hunt and 34 people registered for the Drive Thru event with Klondike, Sparky
and McGruff. A partnership began with the Police and Fire Departments that will be
beneficial moving forward with this event.
Parks & Recreation Department Year -End Report-2020
Message from the Staff
"The Apple Valley Parks and Recreation Department is committed to following current
MN Department of Health, State, and CDC guidelines as they pertain to programs and
activities. This includes group size, face coverings, and sanitation." Never did we imag-
ine seeing those words on the front cover of our Parks and Recreation Activity Guide.
Never did we imagine a year like 2020 and the challenges it would issue.
Executive Orders by the Governor and stay at home guidelines had a massive effect on ..
our operations. March 17, 2020, City Council declared a Local Emergency and enacted temporary measures to address a Pea
Time Emergency due to the COVID-19 health pandemic. The Emergency Operations Plan (EOP) and Continuity of Operations
Plan were invoked. Facilities were shut down, a majority of our part-time and seasonal employees were furloughed, and a
hiring freeze was implemented on open positions.
Director of Parks and Recreation Barry Bernstein passed away suddenly and unexpectedly March 21, 2020 leaving the depart-
ment without a leader. Parks Superintendent Mike Endres accepted the position of Acting Director with the full support of the
department staff. He held that position for more than nine months until the Directorship was accepted by Eric Carlson in
December.
Three members of the Parks and Recreation Department staff served on the City's Emergency Operations Committee along
with members of Administration, Public Works, and Public Safety. The Parks Division was tasked with cleaning and sanitation
duties of other city department facilities, as well as design, construction, and installation of protective barriers at all public -
facing counters of the liquor stores, municipal center, golf course, community center, and senior center.
The department was forced to re-evaluate and re -assess what and how we presented parks and recreation activities. Parks
and recreation by the very definition is the social gathering of people in recreational activities. The importance of parks and
open spaces was renewed in the face of social distancing guidelines.
Through extensive lobbying by the PGA and a well thought out preparedness plan, golf courses were allowed to open with
restrictions in April. This was the first step back to organized recreation opportunities. Because golf was one of a limited
number of "allowable" activities during the spring and summer seasons, Valleywood enjoyed a resurgence of golf popularity.
The course was able to attract a significant number of new and returning players.
Though the aquatics program had to be shut down for the entire 2020 season, it became a golden opportunity for completion
of maintenance projects at the Family Aquatic Center. Puppet shows and playground programs were held in -person with
regulated numbers, some recreation activities went virtual, and others were innovatively redesigned to fit within the public
health guidelines.
The Community Center reopened its doors with limitations in July and the Senior Center opened with activity pre -registration
requirements in early September. The Minnesota State High School League, after initially postponing fall high school sports,
reconsidered in September and reinstated the fall programs with shortened seasons. Hockey returned to the Arenas and foot-
ball returned to our athletic fields. A four -week pause of recreation activities was instituted November 21, 2020, by Governor
Walz's executive order no. 20-99, resulting once again in the closure of the Community Center, Senior Center and both Arenas.
We are proud of our employees and how they accepted the challenges, remained flexible, and
provided creative ways to contribute to the well-being of our population through parks and
recreation activities. And, thank you to our patrons for their patience and understanding as
staff worked to balance accessibility of programs with safety for our users and employees.
We say goodbye to 2020 and hello to 2021, with the hope that the new year will be better than
the last, but knowing our staff have what it takes to meet the challenges that may arise.
Respectfully,
!'he Parks and Recreation Management Team
Parks & Recreation Department Year -End Report-2020
Director 2012-2020
PARKS AND RECREATION MISSION STATEMENT
To develop, promote, collaborate and deliver leisure programs and facilities that target the leisure service
needs of the Apple Valley community. The course of the leisure services offerings are in direct response to
and align with our community interests.
To accomplish this mission, the following goals have been established:
• Provide quality customer service
• Hire, train, and maintain professional, respectful, competent, and responsive staff who attend to the
needs of customers
• Practice fiscal responsibility
• Promote and elevate how the Apple Valley Parks and Recreation Department enhances the quality of life
for our residents
Provide and promote diverse recreational opportunities, services, facilities and trails that further enrich
the quality of life for our residents
Parks & Recreation Department Year -End Report-2020 3 of 23
PARKS & RECREATION
ADVISORY COMMITTEE
ORGANIZATION
The Parks and Recreation Advisory Committee (PRAC) is an appointed committee of volunteer citizens. The purpose of
the PRAC is to advise and make recommendations to City Council concerning parks, recreation, open space, and trail
issues. In addition, the PRAC provides input to City staff, acting as an advisory board on community interests concern-
ing recreation and parks.
The PRAC consists of seven (7) members. Members are appointed by the City Council for three (3) year terms. The
Chairperson and Secretary are elected annually by the committee members at an "organizational meeting" typically
held in March. Meetings are scheduled the first Thursday of January, March, May, September, and November, with
additional meetings called as needed throughout the year.
2020 COMMITTEE MEMBERS
Term of Office
Dave Freed
2020 - 2021
Joshua Gaffke (Secretary)
2016 - 2022
Noel Hammill
2013 — 2022
Lisa Hiebert
2019 — 2023
Matthew Hinrichs
2017 — 2023
Mark Schori
2019 — 2022
Brenton Schulz (Chair)
2010 - 2021
MEMBERS' ROLE
The PRAC's work covers a broad range of issues which must be acted upon in a timely manner. Occasionally, the for-
mation of "task force" or "study groups" becomes necessary to look into or work further on more complex issues. Par-
ticipation in these groups is voluntary.
PARK DEDICATION
The City has enacted an ordinance under Minnesota law which grants a community the authority to receive land or
cash in lieu of land for purposes from residential and commercial/industrial developers. This dedication is set depend-
ing on the size of the proposed development and whether it is a residential or commercial/industrial development. If
the amount of land is not sufficient to support a park, a cash dedication is accepted. The amount of the cash dedication
is based on the type of residential or commercial/industrial unit. The Committee annually reviews dedication funds.
The cash collected goes into a fund for purchase and/or development of parks throughout the community.
Parks & Recreation Department Year -End Report-2020 4 of 23
COMPREHENSIVE PLAN GUIDE
Required by the Metropolitan Council, the City maintains a "Comprehensive Guide Plan" for the city. Neigh-
borhood service areas are defined to help determine what park needs might be for each portion of the City.
A complete copy of the Plan is available on the City's web site at www.ci.apple-valley.mmus.
2020 MEETINGS
Meetings were held January 2, March 5, July 16 (virtually),
September 3, and November 5. Regular meetings were
held in the Municipal Center's Council Chambers and video
broadcast on Charter Communication Cable Channel 180
starting at 7:00 p.m. Informal meetings were held at 6:00
p.m. in a Municipal Center's conference room prior to each
Regular meeting. Technology was utilized during the pan-
demic to create a hybrid meeting format of in -person,
when allowed, and virtual attendance.
ITEMS OF DISCUSSION INCLUDED:
• Inclusive Play
• Introduction of new Recreation Supervisors (2)
• Redwood Feasibility Study
• Acknowledgement of Director's Passing
• COVID-19 Pandemic Responses
• Orchard Place Development
• Pickleball
• Ice Rinks / Warming Houses
• Revised Category Format and Field Rental Fees
• Tree Species Inventory
• Valleywood Operations
• Division Updates
Parks & Recreation Department Year -End Report-2020 5 of 23
FINANCIALS
2020 BUDGET
Parks and Recreation divisions are financed through the City's General Fund Budget, with the exceptions of the golf
course and arenas, which are Enterprise Funds.
2020 Adopted
General Fund Budget
Does not
I h !
include en erpdose
funds
� pp,
2o2o Budget Allocation by Division
arenas
Valleywood
wo Administration
Park Maintenance
Recreation Programs
tv AV CC
Redwood
Self -Supporting
:aquatic Ctr
* Senior Center
* Includes both enterprise funds of Valleywood and Arenas
Parks & Recreation Department Year -End Report-2020 6 of 23
HAYES PARK ARENA AND
APPLE VALLEY SPORTS ARENA
Apple Valley Sports Arena
BLEACHER REPLACEMENT
In 2020 we updated the bleacher seating, decking, stairs and handrails at the Sports Arena. In addition to updating the
look of our facility this update was greatly improved the safety and comfort of our spectators during events.
2019
F�
Hayes Park Arena
COOLING TOWER REPLACEMENT
The original cooling tower at Hayes had reached the end of its life and was replaced in the spring in time for the
start of our summer ice season.
Parks & Recreation Department Year -End Report-2020 7 of 23
Hayes Park Arena and Apple Valley Sports Arena
COVID had a sizable impact on our operation this year. The arenas were shut down on two separate occasions, March
13t"-June 14t" and November 215t-December 315t, which resulted in canceling just under $141,000 in rentals. Rental
revenue at the arenas was just under $340,000 for the year even with the mandated shutdowns.
600000
500000
400000
300000
200000
1,00000
2016 2017 2018 2019 2020
2020 brought a lot of changes to the world and we are no different at the arenas. A few of the biggest changes we had
to make were time allowed for entry and exit of the facilities limited to 10 minutes, social distancing required for all
users of our arenas, limits on spectators allowed for games and practices and players required to come to the areas
dressed. Through cooperation of all of our user groups we were able to make all of these restrictions work while keep-
ing people active through these tough times.
Parks & Recreation Department Year -End Report-2020 8 of 23
Original New
LOCKER ROOM UPDATES
The locker rooms at Hayes received an update this year as Eastview High School and District 196 had new lockers
installed in the locker rooms so their hockey teams can store equipment at the arena while allowing community
use of the same locker rooms. In the past Eastview players have had to bring their equipment for each ice time.
This is a great improvement for the facility and the Eastview hockey programs.
Parks & Recreation Department Year -End Report-2020 9 of 23
VALLEYWOOD GOLF COURSE
The 2020 golf season feels as if it has been about four
seasons in one. It seems as if every other week we were
dealing with some form of change we have never dealt
with before, from opening with no one allowed in the
building, to allowing people in the building, to the man-
dated wearing of masks indoors. In addition to a brief
weekend with an 8:00 PM curfew enforced. We have
seen a lot of different requirements placed on our opera-
tion and I could not be prouder of the staff we have here
at the golf course on both the maintenance side as well
as the golf services side.
We had record setting months of May, June, July and Au-
gust averaging 6,000 rounds of golf per month during the
summer. As a reference in the last seven years we had a
total of 5 months with 5,000+ rounds of golf played. We
finished the 2020 season with 32,909 rounds of golf
played which is the highest total of rounds played since we had 33,880 in 2015. Keep in mind we were restricted from
opening for about two weeks in early April and we were closed abruptly by snowfall on October 18th. Although we were
able to open for a few days in November we still feel as though we missed out on at least 1500 rounds in early April. We
also had no high school golf played this year (typically around 900 rounds at a deeply discounted rate) due to restricted
high school sports in the spring.
Working with the Apple Valley Chamber of Commerce and Think Bank we were able to obtain cart dividers for all of our
55 electric golf cars with Think Bank paying 2/3 of the cost in exchange for sponsorship signage on the dividers. The clear
plastic dividers allowed us to rent golf cars for people to share thereby reducing the overall amount of cart traffic on the
golf course. This will also allow us to end our short term lease of 12 additional golf cars in early July.
We were able to hold a socially distanced and slightly smaller Chamber Golf Classic on September loth. We met a few
times with the chamber golf committee and were able to put on a very successful event with about 100 players. The plan
worked well and we had a great day of golf for all of the participants and sponsors.
As the season progressed we saw that golfers were very good about following the rules and were very appreciative of the
opportunity to play. However, towards the end of the season we started to see some people's patience run thin and had
a couple of difficult customers who were clearly frustrated with the continued limitations on what is allowed. This is the
exception not the rule. Most players were very understanding that we don't make the rules but it is our responsibility to
enforce them.
A few things we learned through this pandemic that we would like to incorporate into our business model are the follow-
ing:
• The larger gap in tee times has been a real eye opener. We would typically have 8 or even 7 minute tee time intervals
in the past. In order to facilitate social distancing we initially set our tee times at 10 minute intervals and by mid -May
we went to 9 minute intervals. Going forward we will most likely adopt a 9 minute tee time interval during the major-
ity of our open hours.
We are re-evaluating our golf outing pricing model for the coming years. With most outings cancelled this year we
have accumulated a lot of data on how much golf revenue we generate on the various days of the week and will ad-
just our outing prices based on the day of the week as well as the time of day an outing plays.
• We will be closing the golf course for one day each August to facilitate the aerifying of greens and other maintenance
projects. This proved to be hugely beneficial this year and the additional time to perform maintenance has greatly
sped up the healing of the greens from the aerifying process.
Parks & Recreation Department Year -End Report-2020 10 of 23
• We hired three 16 year old staff members this spring to assist with the constant cleaning and sanitizing of the golf
cars as well as the building. As the season progressed these young staff members grew in their roles and now assist
with the golf shop operation and all of our outside golf services areas. We anticipate attempting to make the hiring of
a couple of under 18 year olds a regular part of our spring hiring plan.
• In the midst of all of the uncertainty this spring and summer, Valleywood has continued to provide a setting and
service to the public that has been greatly appreciated by virtually all of our visitors further demonstrating what a
great community asset we have here at the golf course.
• We have seen a lot more families, couples, youths and women playing this past season which bodes well for our
business model moving forward. We have also had a lot of people coming out to ride along with players or just bring
a folding chair to watch a spouse or child hit range balls. The course has proven to be a valued resource for the public
to spend time outside with other people.
• We saw an increase in the Public Country Club (PCC) usage at Valleywood
and have in turn received more compensation from this program. We had
2,517 PCC rounds in 2019 and 2,989 in 2020. Some changes are coming to
the PCC program and as those changes become more evident we will work to
position Valleywood appropriately amongst the PCC course options.
• The Youth on Course (YOC)
program also saw a large spike in
the number of rounds played at Valleywood mostly attributable to in
school education being limited. We did institute some additional re-
strictions on when the YOC program can be used at Valleywood and feel
that the restrictions allow us to maximize revenues while minimizing the
negative effects on those YOC members that play Valleywood. The YOC
numbers have dramatically increased even with the restrictions, we had
1,211 YOC rounds in 2018, 1,922 in 2019 and 3,944 in 2020.
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The course held successful Section 3 Cross Country championship races in October and also hosted School District 196
Nordic Ski Team activities during the winter.
MPGA Championship
June 2020, Valleywood had successfully hosted the
MPGA State Mid -Amateur Championship. The champi-
onship came down to a battle between two local high
school products. Trent Peterson a graduate of Eagan
High School held off the challenge of Eastview graduate
Ralph Baxley to win the championship by 2 shots with a
score of even par 142.
2020 CHAMBER GOLF PAR -TEE Valleywood hosted the Apple Val
ley Chamber Golf Event September 10. The event easily filled its reduced 100-player
capacity and had a full slate of hole and title sponsors. With very close coordination
between Valleywood staff and Chamber Golf Committee, the event came off with-
out a hitch. A special thank you goes out to Chamber staff Ed Kearney and Fobiana
Pardo, Chamber Golf Committee Chair Joe Veliz, Valleywood staff Jim Zinck, Jordan
Johnson, and Lori Peterson and the entire Valleywood staff for all of their hard
work, which contributed to a successful event. They had many meetings concerning
the outing, particularly focused on COVID-19 restrictions and how to best assure
everyone's safety. The players, volunteers, and sponsors were all very diligent in
enforcing social distancing rules and in safely delivering products to the players.
Well done everyone!
Parks & Recreation Department Year -End Report-2020 11 of 23
PARK MAINTENANCE
2020 presented staff and the public with a lot of challenges due to the COVID 19 pandemic. Interpreting governmental
orders as it pertained to our park system and communicating that information with the public and staff. The Park
Maintenance crews did an exemplary job and conducted themselves in a professional manor assisting all departments
and divisions with COVID protocols.
The effects of the pandemic created a significant reduction in seasonal employees. A typical year would employ 30 sea-
sonal staff. 2020 operated with just 10. Our full time crew also continued to work with a shortage of 2 staff for all of
2020.
Park maintenance and projects were conducted in more of an absolutely necessary condition as opposed to an as
needed or preventative condition.
With both pools being closed and field activities very minimal, it did provide an opportunity to do some much needed
maintenance on the fields and at the Aquatic Center.
One of the major projects that was completed for
2020 was the Sprayground at the Aquatic Center.
The final phase of plaster renovation was completed
at the Main pool. Additional landscape improve-
ments, irrigation updates, building painting and exte-
rior staining were completed.
• Quarry Point Park Field #1 Renovation
• 2020 had two scout projects. A tree planting at the
JCRPE complex and a landscape renovation around
the flagpole at Redwood.
• Transitions were installed at the Cedar Isles bridges to
make the approaches more ADA compliant.
Parks & Recreation Department Year -End Report-2020 12 of 23
• An October 20th 8" snowfall brought a unique condition to blowing out irrigation at the Athletic Complexes.
• Constructed and installed Plexiglas COVID barriers at the Central Maintenance Facility, Liquor Stores, Valley -
wood, Community Center, Senior Center, and Municipal Center. Provided Park staff to assist with sanitizing du-
ties at the Liquor Stores and the Municipal Center.
• Complete renovation of the Puppet Wagon
Parks & Recreation Department Year -End Report-2020 13 of 23
ADULT ATHLETICS
COVID-19 Impact on Adult Athletics & Facility Rental
As was the case with most everything in 2020, adult athletics were heavily impacted by COVID-19. Leagues were shut
down on March 14 and were not able to resume again until June 24. The lengthy shutdown cut most winter leagues
short, canceled all spring leagues, and forced most summer and fall leagues to adjust timelines. Overall, adult ath-
letics team numbers were down 33.8% in 2020 with the large majority of that drop being associated to COVID-19.
Leagues also had to adapt to new COVID-19 guidelines in order to create as safe an environment as possible for staff
and players alike. Guidelines were created for each individual sport and, where appropriate, were even broken down
to specific locations. Guidelines varied by sport, but all were designed to maximize social distancing, minimize physical
contact and equipment, sanitization, and find creative ways to play the sports safely without altering the essential
functions of the game. Some examples include closing locker facilities, extending time between games, having teams
use their own balls and equipment, and minimizing or not allowing spectators.
Volleyball Leagues
Apple Valley offers volleyball leagues year-round in the
winter, spring, summer and fall. Indoor leagues at the
Apple Valley Community Center include women's officiat-
ed, women's self -officiated, and co-rec self -officiated play.
Summer outdoor sand volleyball leagues are also offered
at Johnny Cake Ridge Athletic Complex.
COVIC-19 affected all four seasons in the 2020 volleyball
season. Despite 45% of the leagues being canceled, the
remaining leagues all being cut short, and many teams
opting out of playing due to COVID-19 concerns, total
team registrations were still at 58% of the previous two
year's average. Winter volleyball leagues were cut short
due to the first shutdown, spring leagues weren't able to run at all per the state and summer leagues were canceled
due to low registration numbers. Fall leagues were able to get started, but they too were cut short due to rising
COVID-19 cases.
COVID-19 adaptations for volleyball leagues were extensive and included having teams bring their own volleyball(s),
increasing transition time between games, closing locker rooms and shower areas, not allowing spectators, and
moving various league functions online whenever possible and appropriate.
Bean Bag Toss Leagues
Bean bags leagues have been the department's fastest growing adult league with registrations increasing by 88%
2020. Indoor bean bag toss leagues are offered in the fall and winter seasons at the Apple Valley Community Center
and leagues move outdoors to Johnny Cake Ridge Park East during the summer season. The new 2020 winter league
was successful with 28 teams. The summer "in-house" season was able to move forward despite a late start due to
state shutdown, but the South of the River Recreators (SORR) Summer Wednesday night travel league was canceled
due to COVID-19 concerns. The fall season started as scheduled, but was cut short by the state's athletic shutdown
due to rising COVID-19 cases.
Parks & Recreation Department Year -End Report-2020 14 of 23
Softball Leagues
Due to the late start to the season based on the state's response to COVID-19, the summer and fall softball leagues
were combined into one summer/fall season. Each league played a full 22 game regular season schedule as well as
playoffs. Total team registrations were down 45% from the previous year, primarily due to the lack of a fall season, but
the combined summer/fall season was only down 13% from 2019 summer league numbers.
Additional Adult Athletic Leagues
Other smaller adult athletic leagues offered include kickball, 5v5 basketball, kickball, bocce and ultimate frisbee. The
winter 2020 5v5 basketball league ran unaltered with six teams, but the COVID-19 pandemic heavily affected the
remaining leagues. Kickball was reduced down to just one combined summer/fall season with only four teams
participating while bocce and ultimate frisbee were canceled.
Athletic Field Rental
Field rentals were heavily affected by the pandemic due to both fewer youth athletics running as well as restrictions on
the larger tournaments. Tournaments have traditionally encompassed a large majority of the field rental budget. 2020
revenues came in at 62% of budget ($38,310 actual vs $61,600 budgeted).
Parks & Recreation Department Year -End Report-2020 15 of 23
SUMMER PLAYGROUND PROGRAM
The Apple Valley Parks and Recreation Department offers
a summer playground program for children ages 6-12
years old. 2020 programming was modified due to COVID
-19. Programs were reduced to three park sites, four
days a week for four weeks. Two separate week-long par-
tial camps were also held.
Participation
The program offered staff -led socially distant games,
crafts and organized sports in a safe and nurturing
environment. Daily participation numbers were limited
to a maximum of 20 registrants per park location.
Seasonal Participation by Location
Park Participants
Redwood 30
Cedar Isle 77
Embry Path 26
YOUTH ACTIVITIES
Staff
This summer we had six staff members, two at each park
location. We did a lot of research and brainstorming to
help plan and implement a strong and dynamic program
that was safe and fun during the pandemic.
Camps
We began the 2020 season with Day Camp at Apple Val-
ley Community Center July 6-10 from 9am-Noon and end-
ed with Awesome August Adventure Camp August 10-13
from 9am-Noon. Both utilized an abbreviated format to
comply with State and CDC safety standards. Participants
spent their days playing their favorite games, making
crafts, learning new activities and having fun - all while
staying socially distant.
Parks & Recreation Department Year -End Report-2020 16 of 23
2020 PUPPET WAGON ATTENDANCE
5-Weeks / July 6-August 7, 2020
MON DAYS
Westview
132
Valley Middle
90
Delaney
90
Kelley
101
TU ESDAYS
*Longridge
49
Apple Ponds
54
Regatta
33
Alimagnet
39
Cedar Knolls
13
Heritage
16
WEDNESDAYS
Apple Grove
94
Faith
166
JCRP
72
Cobblestone
37
Kelley
115
Embry
12
THURSDAYS
Farquar
66
Tintah
65
Redwood
95
Wildwood
84
Hagemeister
63
Huntington
10
FRIDAYS
Briar Oaks
94
Nordic
67
Cedar Isle
81
Fred J Largen
37
Galaxie
62
Hayes
16
* 1 rainout
TOTAL SEASON ATTENDANCE = 1,853
Parks & Recreation Department Year -End Report-2020 17 of 23
COORDINATED YOUTH PROGRAMMING
For nearly two decades, the Parks and Recreation Department has been working with agencies that
provide recreational classes for our residents. Covid-19 and the associated facility shutdowns required by
the State and CDC guidelines caused us to pivot our approach in providing services beginning in March.
Though there were incidents of cancellation, whenever possible, these classes moved to digital formats.
Among the agencies in 2020 were:
SOCCER SHOTS — Instructed youth soccer classes to youth ages 2-8. Three age -groups were offered
classes, available Tuesday and/or Saturday mornings, with sessions offered fall, winter, spring and
summer.
SCIENCE EXPLORERS — Instructional science classes for youth ages 3 % - 12. Science Explorers' Instructors
taught new and fun science classes such as Mixture Magic, Crazy Chemistry, Fun on the Farm, and
Silly Slimes.
ABRAKADOODLE — Instructed art classes for toddlers with a parent or grandparent assisting the child,
working together to make ART!
MUSIC TOGETHER — Instructed parent/child music classes. This group offered year-round "family -friendly"
music classes for parents and their youth, ages birth to five years. Ten -week sessions were offered
on Sundays, Tuesdays and Wednesdays, mornings and evenings. Registration included CDs and
songbooks of the songs learned in class, so participants could practice and sing at home.
KIDCREATE — Instructional art classes for youth. Classes were offered to youth all ages, and included
parent or grandparent and child classes as well. Their motto is: "WE PROVIDE A FUN, SELF-ESTEEM
BUILDING ATMOSPHERE FULL OF "I DID IT MOMENTS!" Class offerings included My Messy
Valentine, Dino -Rama, Magical Pink Unicorn and Paint your Puppy.
SKYHAWKS — Offered fall/winter/spring sessions to youth ages 3-5. The essentials of baseball, basketball
and soccer were taught by Skyhawk's trained staff.
MUSICAL SAFARI — Classes offered for youth ages birth-3 with an adult. Each class offered songs, books,
dance and instruments. Participants and their adult caregiver were encouraged to discover their
love of music together.
Parks & Recreation Department Year -End Report-2020 18 of 23
Pp?Lf VALLrt,
SPECIAL EVENTS
MID -WINTER FEET
LOCATION Aop� Val4ey Commun#y Center/ Hayes Park
Saturday, February 1, 2020; 10am-2pm
• Medallion Hunt - S250 prize! The MWF medallion wil be hidden in a city park, gam start
• Youth Hockey Jamboree: EVH A vs AVHA
• Outdoor Ice Skating
• Children s Musical Entertainment, The Jolly Pops at 10am
• Scouting Zone 10am-2pm
a Outdoor Bonfire & FREE S'motes & Marshmallow Roasting (timited quantities)
• Wandering Magician 11:30am-1:30prn
• lnfttab)e Jumpers & Games 10am-2pm
• Free Photo Booth 11 am- 2,pm
• Youth DJ Dance Party, Contests & Prizes 11 am-2pm
• Hors-je-Drawn Wagon Rides 11 am-2pm
• Face Painting & Caricaturist 11 am-2prn
MWF Ice Sculpture Carving at 11:15am—front entrance
• Adult Cribbage Tournament Negin sat 2prn
• Phis, appearances by Klondike, the of mascot of Mid -Winter Fest
• and MUCH MORE, yet to be scheduled!
• Watch for more information in the Sun Thiviveek Newspaper, wwwcaoko pkgva�X or , or Facebook.
Parks & Recreation Department Year -End Report-2020 19 of 23
SENIOR CENTER
As the new director at the Apple Valley Senior Center since November, Bridget Samson can only imagine that it was
an interesting and frustrating year. January was a normal month open Monday through Friday from 9:00am-4:00pm.
Things quickly changed with the onset of the Pandemic, the Senior Center closed its doors in March through the sum-
mer months and activities were either canceled or held online. September, the doors opened up again minimally
with smaller class sizes and smaller activities sizes to maintain the social distancing mandates. We once again closed
per the executive order November through December, so finding a different spin to provide community building
opportunities became the forefront of programming.
The Senior Center is a 21,000 square foot facility that provides spaces for senior recreation during the day with
meeting space open in the evening and weekends. In the 2019-2020 fiscal year there were 946 members of the Ap-
ple Valley Seniors organization. Presently there are 603 members in the midst of the 2020-2021 fiscal year. Senior
programming focuses on education, recreation, arts/crafts, exercise, entertainment games and day trips. Some of
the new programs and activities that are offered in 2020 include: Speakers on Fire Safety, Lower Back Pain, a Minne-
sota Themed Lunch and a Leap Year Luau.
Membership by City = 603 Currently down 343 members from the past year.
CITY
NUMBER OF MEMBERS
Apple Valley
418
Burnsville
70
Rosemount
53
Eagan
21
Farmington
13
Bloomington
6
Prior Lake
3
Savage
3
Elko New Market
2
Prescott, WI
2
West St. Paul 1
IG Heights 1
Lake Elmo 1
Hastings 1
Chanhassen 1
Eden Prairie 1
Crystal 1
Richfield 1
Edina 1
Milaca 1
Brainerd 1
GrangerlN 1
TOTAL 603
Senior Center Participants = 6430 member contacts
January 2623 February 2477
March - September COVID closure until September 7, 2020
September 372 October 524
November 350 December 8
* Apple Valley Seniors contributed 768 volunteer hours to the Apple Valley Senior Center in 2020 from January -
March 18 as compared to 3917 volunteer hours in 2019
* Currently we mail 369 Gazettes and email 496 Gazettes each month.
Parks & Recreation Department Year -End Report-2020 20 of 23
REGULARLY SCHEDULED ACTIVITIES OF THE SENIORS IN A "NORMAL YEAR"
Men's & Ladies Billiards (Pool)
Bicycle Groups
Bingo
Book Club
Bowling —Traditional & Wii
Card Games: Bridge, Cribbage, 500. Hand &
Foot, Pinochle
Catered Lunch with entertainment
Coffee (Complimentary)
Discover Science Group
Dominoes
Driver Improvement Courses
Feed My Starving Children
Gather Around Music
Genealogy Group
Gentle Yoga
Hardanger
Morning Stretch Exercise
Quilting Bees
Painters
Re -Created Cards
Social Seniors
Stitchers
Table Tennis
Tap Dancing
The Apple Valley Seniors are a resilient group of members who continued to
provide activities and Education time with their members by offering oppor-
tunities through the Zoom App. There were many adaptations because of the
Pandemic that worked out quite well: Virtual Bingo, Virtual Trivia, Line
Dancing met Outdoors, and Yoga met outdoors as well. On September 8, the
Senior Center opened up minimally once again and provided Morning Stretch
at the Senior Center and Line Dancing at Apple Valley Community Center.
Quilters group met in -person to work on different projects while maintaining
social distancing. The Color & Chat group, the Pool and Ping Pong play and
the Library were open on a Limited basis. Members needed to call the Center
to pre -register as only a certain number of participants could enjoy the activity per time. Though some programs
were put on hold to adhere to the social distancing requirements, such as all Card and Dice Games, other programs
remained on Zoom, including Book Club, Discovery Group, and Executive Committee . For 2021 we will continue to
have a hybrid of activities to support the Senior Center if meeting in person is not likely, such as Book Club, along
with Tai Chi, Qigong and Yoga.
APPLE VALLEY SENIOR & EVENT CENTER
RENTAL GROUPS
The Apple Valley Senior Center is the ideal location for celebrations, events, banquets, and meetings. Groups as
small as 5 and as large as 224 have found the facility a welcoming place to host their event.
Total 2020 Rental Hours at AV Senior & Event Center = 256 Hours/49 Rentals
Celebrations 4 rental hours (1 Rental) Meetings 62 Rental hours (12 Rentals)
Banquets 3.5 Rental hours (1 Rental) City Sponsored 80.511ental hours (7 Rentals)
Church Rental 28 rentals
Cornerstone Church 12 rentals @ 3.50 hours each Restoration Church 16 rentals @ 4 hours each
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Total Hours rooms utilized at the AV Senior & Event Center between 9am-4pm M-F for Senior Activities
January 141.5 hours October 49 hours
February 148 hours November 46 hours
March -Sept 7 Closed due to COVID December 0 hours
September 47 hours
Because the Senior Center building closed from March 18-September 8 and again November 16-January 11 due to the
Pandemic, it did give the Staff ample time to take care of some deep cleaning projects, organize and inventory and
complete a couple of installations that may have needed to wait to update:
DEEP CLEAN
* Every blind dusted, sills, back stairway
* Every handle, push bar and knob disinfected
* All furniture disinfected
* 300 plus banquet chair deep cleaned and sanitized
* Six tables in coffee lounge deep cleaned and sanitized
* 27 oval and 12 rectangle tables deep cleaned, top to
bottom
* Can light fixtures dusted
* Stadium seating in Yosemite cleaned — upholstery and
plastic parts of chairs
PROJECTS
Painted or touched up second floor game rooms and hall;
first floor rest rooms
Repaired grout in first floor rest rooms
Installed wall display unit to replace freestanding white -
board
Reorganized work areas including construction of a work
bench and adding shelves to storage area
Planted new shrubs next to
Patio in rear of building
* All games including bingo cards disinfected
* Kitchen cabinets cleaned and organized
* Kitchen appliances emptied, washed and disinfected
* Storage closets cleaned, reorganized and inventoried
* Carpet throughout building was deep cleaned
* Hard surface flooring cleaned and waxed
* All duct and vents cover vacuumed and cleaned
* Painted parking lot poles
* Installed three yards of River Rock in cooling tower area;
built canopy for tower controls; moved electrical service
for tower controls.
* Assumed responsibility for mowing entire complex
* Removed vines from south side of Arena (three days to
complete)
* Plexiglass installed in reception area
* Helen Rix donated 2 large planters that we planted annuals
in for pop of color
MAJOR PROJECTS - completed through use of COVID 19 relief funds
* Ionization equipment installed on all heat pumps and ener- * Ducts cleaned throughout entire facility
gy recovery unit
* New condenser installed on heat pump #10
* Touchless flushers installed on all toilets
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AQUATICS
POOL OPERATIONS 2020
Due to numerous considerations of safety and cost associated with operating the pools during the pandemic, the
facilities remained closed to the public during the 2020 season. Throughout the summer and into fall, renovation
projects and enhancements at the Aquatic Center were undertaken to improve the user experience and keep the
facilities usable into the future. These included:
Installation of the new wet play area, otherwise known as "sprayground", for young children on the site. Wet
play options have often been requested by patrons with young children in recent years. This population was
without specific amenities appropriate to their age group after the old wet play area became unserviceable,
having been installed during phase one of construction in 1998. This installation replaced that original ameni-
ty.
Floor replacement in the Concession building was completed to bring that
floor up to current Minnesota Department of Health standards for food service
flooring.
• Interior painting and wall base installation throughout the Concession building.
Painting of exterior fixtures
throughout the facility.
Installation of new plaster in the shallow water section of
the facility. Weathering can produce a rough surfaces over
repeated exposure to winter conditions. Re -plastering is
essential to keep the surfaces smooth for bare feet.
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PARKS & RECREATION ADVISORY
City ®f le COMMITTEE MEETING DATE: March 4, 2021
Apple SECTION: Regular
City of Apple Valley
Parks and Recreation Advisory Committee
Park Naming Policy
adopted September 2, 2010
Parks may be named for the deceased after one year has elapsed from the
time of death. The deceased may include local or national heroes and
national, state, or local officials.
2. Parks may be named for streets, neighborhoods, historical events and
characters, trees, flowers, places, mythological and descriptive names.
These names should be indigenous to Apple Valley.
3. Parks should not be named for civic organizations in order to avoid
community conflicts.
4. Park or facility names should not be changed without good cause. They
should be named carefully and with permanent intent.
5. The criteria should be reviewed from time to time, and if necessary, .
periodically revised to offer the naming committee a practical, up-to-date
and helpful tool through which practical decisions may be reached and by
which difficult situations may be amicably reconciled.