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Home My WebLink About02/11/2021 CITY OF APPLE VALLEY Dakota County, Minnesota February 11, 2021 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held February 11, 2021, at 7:00 o'clock p.m., at Apple Valley Municipal Center. PRESENT: Mayor Hooppaw; Councilmembers Bergman and Goodwin. ABSENT: Councilmember Grendahl. City staff inembers present were: City Administrator Lawell, City Clerk Gackstetter, City Attorney Dougherty, City Engineer Anderson, Parks and Recreation Director Carlson, Police Captain Dahlstrom, Police Captain Francis, Finance Director Hedberg, Community Development Director Nordquist, Police Chief Rechtzigel, Fire Chief Russell, and Public Works Director Saam. Mayor Hooppaw called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance to the flag. APPROVAL OF AGENDA MOTION: of Goodwin, seconded by Bergman, removing item 4.J-Adopt Resolution Approving Plans and Specifications for Project 2021-116, Johnny Cake Ridge Park West Pickleball Courts, and Authorizing Advertisement for Receipt of Bids on March 16, 2021, at 10:00 a.m., from the consent agenda, and approving the agenda for tonight's meeting, as amended. Ayes - 3 -Nays - 0. AUDIENCE Mayor Hooppaw asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. No one requested to speak. � CONSENT AGENDA Mayor Hooppaw asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Bergman, seconded by Goodwin, approving all items on the consent agenda as amended. Ayes - 3 -Nays - 0. CONSENT AGENDA ITEMS MOTION: of Bergman, seconded by Goodwin, approving the minutes of the regular meeting of January 28, 2021, as written. Ayes - 3 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving issuance of lawful gambling exempt � permits, by the State Gambling Control Board,to Apple Valley Sons of the American Legion, for revised dates of April 10, 2021, July 4, 2021,November 11, CITY OF APPLE VALLEY � Dakota County, Minnesota February 11, 2021 Page 2 2021, and December 11, 2021, at Apple Valley American Legion, 14521 Granada Avenue, and waiving any waiting period for State approval. Ayes - 3 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving the 2021 annual commercial extraction permit for Fischer Sand &Aggregate, LLP, Fischer Mining, LLC, and Rockport, LLC, subject to adhering to all applicable City ordinances and approved conditional use permits; and authorizing the City Administrator to consider and approve a limited number of modifications to hours of hauling outside of those hours pernutted by City Code and approved conditional use permit,upon request by the permit holder. Ayes - 3 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, receiving the Cemetery Advisory Committee's 2020 annual report. Ayes - 3 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, adopting Resolution No. 2021-17 approving amendments to the Apple Valley Firefighters Relief Association Bylaws. Ayes - 3 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving the Electronic Signature Policy, as attached to the City Clerk's memo. Ayes - 3 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, adopting Resolution No.2021=18 calling.for a public hearing on providing host approval to the issuance of revenue bonds to finance a project by WFCS Holdings II, LLC, and authorizing the publication of a notice of the hearing. Ayes - 3 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, adopting Resolution No. 2021-19 approving plans and specifications for Project 2021-101, 2021 Street and Utility Improvements - Electrical; and authorizing advertising for receipt of bids, at 11:00 a.m., on March 9, 2021, via a posting on the City's website and Quest Construction Data Network. Ayes - 3 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, adopting Resolution No. 2021-20 approving plans and specifications for Project 2021-101, 2021 Street and Utility Improvements -Principal; and authorizing advertising for receipt of bids, at 10:00 a.m., on March 9, 2021, via a posting on the City's website and Quest Construction Data Network. Ayes - 3 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, adopting Resolution No.2021-21 approving plans and specifications for Project 2021-134, 155th and Pilot Knob Roadway Improvements, and 2020-135, Orchard Place Pilot Knob Turn Lane Improvements; and authorizing advertising for receipt of bids, at 10:00 a.m., on March 19, 2021, in the official newspaper and via a posting on the City's website and Quest Construction Data Network. Ayes - 3 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota February 11, 2021 Page 3 MOTION: of Bergman, seconded by Goodwin, adopting Resolution No. 2021-22 awarding the agreement for Project 2021-123, Mowing and Trimming Services 2021-2023, to Executive Outdoor Services, LLC, the lowest responsible bidder, in the amount of$116,000.00 for year one, $119,500.00 for year two, and $123,000.00 for year three, and including Alternate#1 for additional mowing of Lebanon Cemetery as ' needed at $700.00 per occurrence. Ayes - 3 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving advance purchase of Traffic Signal System Materials and Electrical Equipment, from Millerbend Manufacturing, for construction of public infrastructure relating to the proposed Project 2021-104, Greenleaf Elementary Galaxie Pedestrian Crossing, in an amount of$33,872.00. Ayes - 3 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving advance purchase of Traffic Signal Controller Cabinet and Controller Unit, from Traffic Control Corporation, contingent on execution of Waiver of Objection to Special Assessments for construction of public infrastructure relating to prosed Project 2020-134a, 1 SSth Street and Pilot Knob Roadway Improvements, in an amount of$21,937.60. Ayes - 3 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving advance purchase of Traffic Signal System Materials and Electrical Equipment, from Millerbend Manufacturing, contingent on execution of Waiver of Objection to Special Assessments with Rockport, LLC, for construction of public infrastructure relating to the proposed . Project 2020-134a, 155th Street and Pilot Knob Roadway Improvements, in an amount of$67,852.00. Ayes - 3 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving the Waiver of Objection to Special Assessments with Rockport, LLC, for Project 2020-134a, 155th Street and Pilot Knob Roadway Improvements, and authorizing the Mayor and City Clerk to sign the same. Ayes - 3 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving Change Order No. 2 to the agreement with Rachel Contracting, LLC, for Project 2020-102, Redwood Porid Expansion, in the amount of an additional $75,300.00. Ayes - 3 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, approving Change Order No. 3 to the agreement with McNamara Contracting, Inc., in the amount of an additional $6,471.58; and accepting Project 2019-108, Johnny Cake Ridge Road and County Road 42 Improvements, as complete and authorizing final payment in the amount of$7,471.58. Ayes - 3 -Nays - 0. MOTION: of Bergman, seconded by Goodwin, adopting Resolution No. 2021-23 amending the 2021 Pay and Benefit Plan. Ayes - 3 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota February 11, 2021 Page 4 � MOTION: of Bergman, seconded by Goodwin, approving the personnel actions as listed in the Personnel Report dated February 11, 2021. Ayes - 3 -Nays - 0. MOTION: of Bergman, seconded by Goodwin,to pay the claims and bills, check registers dated January 21, 2021, in the amount of$587,323.89, and January 27, 2021,in the amount of$749,421.70. Ayes - 3 -Nays - 0. . END OF CONSENT AGENDA COUNCILMEMBER VACANCY Mr. Lawell reviewed his memo regarding the vacant Councilmember seat. He noted the deadline to submit applications was February 15, 2021. However, since that date is a federal holiday,he recommended Council extend the deadline to 4:30 p.m. on February 16, 2021. MOTION: of Goodwin, seconded by Bergman,revising the deadline for acceptance of applications from individuals interested in serving on the City Council to 4:30 p.m. on February 16, 2021. Ayes - 3 -Nays - 0. COMMUNICATIONS Mr. Lawell said the Council is very mindful of the economic impact COVID-19 has had on the hospitality industry. At the informal City Council meeting this evening,the Council expressed -- interest in issuing a 50 percent refund of the 2021 On-Sale Liquor License fees. The Council will consider action on a refund at its next meeting. He then announced that the January 17, 2021, Planning Commission meeting has been canceled. CALENDAR OF UPCOMING EVENTS MOTION: of Goodwin, seconded by Bergman, approving the calendar of upcoming events as included in the Deputy City Clerk's memo, and noting that each event listed is hereby deemed a Special Meeting of the CiTy Council. Ayes - 3 -Nays - 0. MOTION: of Bergman, seconded by Goodwin,to adjourn. Ayes - 3 -Nays - 0. The meeting was adjourned at 7:09 o'clock p.m. Respectfully Submitted, �a� (�.C.12A��.7 Pamela J. Gac tte , ity Clerk Approved by the Apple Valley City Council �Q�k�b��,�� on 2/25/21 Clint Hooppaw, Mayor