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Home My WebLink About05/06/2021600 coo@ 660®6 gee Meeting Location: Municipal Center City of Apple 7100 147th Street West Valley Apple Valley, Minnesota 55124 May 6, 2021 PARKS AND RECREATION ADVISORY COMMITTEE INFORMAL MEETING TENTATIVE AGENDA 6:00 p.m. 1. Park Master Plan 2. Committee/Staff Discussion Items PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING TENTATIVE AGENDA 7:00 p.m. 1. Call to Order and Pledge 2. Approval of the Agenda 3. Audience —10 Minutes Total Time Limit — For Items Not on this Agenda 4. Approval of the March 2021 Minutes 5. Agenda Items A. Volunteer Recognition — Length of Service Awards B. Pickleball Amenity Package C. Set Special Meeting June 3, 2021 6. Division Updates 7. Committee/Staff Discussion Items A. Bernstein Memorial B. Items for Future Meetings C. Other 8. Announcements 9. Adjourn NEXT REGULARLY SCHEDULED MEETINGS - Tentative: Thursday, June 3, 2021 cc cc Thursday, July 15, 2021 cc 6:00 p.m. (Informal) 7:00 p.m. (Regular) 6:00 p.m. (Informal — park tour) 7:00 p.m. (Regular) Regular meetings are broadcast, live, on Charter Communications Cable Channel 180. �] (Agendas and meeting minutes are also available on the City's Internet Web Site www. applevalleymn. gov) CITY OF APPLE VALLEY PARKS AND RECREATION SYSTEM Apple,, Vaiiey LEVEL OF SERVICE COMPARISON MAY 2021 1 Level of Service The Level of Service (LOS) analysis produces guidelines that help the City make investment decisions related to parks, facilities, and other built amenities in our park and recreation system. LOS puts the City's inventory of parkland and facilities in terms of "units per population" and creates recommendations based upon multiple resources: • Average of communities that border Apple Valley (Rosemount, Burnsville, Eagan, Lakeville) • 2020 National Recreation and Park Association (NRPA) LOS Report These standards should be used as a guide and are to be coupled with conventional wisdom and judgment related to the particular situation and needs of the City of Apple Valley. The City of Apple Valley has the discretion to determine its own level of service, there are no laws or ordinances that determine what our level of service should be. BY applying these fa.iiity ,�i to ndar - - the Jawt m-w'' of Apple Walley, ba ps and surpluses in park and facility/amenity types are revealed and funding decisions can be adjusted appropriately. Assumptions: Average population of communities that border Apple Valley 54,700 City of Apple Valley population 55,500 Prior to adding, repurposing, or removing park infrastructure, a strong effort to engage the impacted neighborhood community should be used to gain support and understanding. Understanding the initial capital investment, on -going operational investments, and future capital replacement investment should be a part of the discussion process when making these decisions. Parks 2020 Population 55,500 2030 Population 59,200 2040 Population 63,600 Neighboring Communities 54,700 Number of parks 51 51 51 55 People per park 1,088 1,161 1,247 995 Add'I needed to meet neighbors 5 9 13 Add'l needed to meet our current ratio 3 7 • NRPA survey found 1 park per 2,281 residents • Is there a need for additional parks? Park Land 2020 Population 55,500 2030 Population 59,200 2040 Population 63,600 Neighboring Communities 54,700 Number of acres 701 701 701 991 People per acres 79 84 91 55 Add'I needed to meet neighbors 304 371 451 Add'I needed to meet our current ratio 46 102 • Data does not include golf course property Bituminous Trails 2020 Population 55,500 2030 Population 59,200 2040 Population 63,600 Neighboring Communities 54,700 Miles of trail 75 75 75 80 Per capita 1.35 1.27 1.18 1.46 Add'[ needed to meet neighbors 6 11 18 Add'I needed to meet our current ratio 5 11 • NRPA survey of communities with population of 50K — 99K have 28.5 miles of trails • Additional trails to be constructed along County Roads and the North Creek Greenway Playgrounds 2020 Population 55,500 2030 Population 59,200 2040 Population 63,600 Neighboring Communities 54,700 Number of playground 54 54 54 43 People per playground 1,028 1,096 1,178 1,272 Add'I needed to meet neighbors -10 -7 -4 Add'I needed to meet our current ratio 4 8 • NRPA ratio of 1:2,500 • 67% (36) are 20 years old or older • 17% (9) are 15-19 years old v n' /061 nn � n4 old iiio �o� are i-1years • 6% (3) are less than 9 years old • Review park service level and overlaps with school service level • Could consider reduction in service level Basketball Courts 2020 Population 55,500 2030 Population 59,200 2040 Population 63,600 Neighboring Communities 54,700 Number of courts 22 22 22 23 People per court 2,523 2,691 2,891 2,378 Add'I needed to meet neighbors 2 3 5 Add'I needed to meet our current ratio 1 2 • NRPA ratio of 1:4,000 • 90% (19) are 20 years old or older • 10% (2) are less than 10 years old Tennis Courts 2020 Population 55,500 2030 Population 59,200 2040 Population 63,600 Neighboring Communities 54,700 Number of courts 20 20 20 19 People per court 2,775 2,960 3,180 2,879 Add'I needed to meet neighbors 1 2 Add'I needed to meet our current ratio 2 3 • NRPA ratio of 1:4,000 • 18% (2) are 15-19 years old 0 36% (4) are 10-14 years old • 45% (5) are less than 10 years old 4 Pickleball Courts 2020 Population 55,500 2030 Population 59,200 2040 Population 63,600 Neighboring Communities 54,700 Number of courts 8 8 8 9 People per court 6,938 7,400 7,950 6,078 Add'l needed to meet neighbors 2 2 2 Add'l needed to meet our current ratio I 1 I 1 • NRPA ratio 1:5,000 • Pickleball only courts • May need to consider additional pickleball courts in the future Baseball/Softball Fields 2020 Population 55,500 2030 Population 59,200 2040 Population 63,600 Neighboring Communities 54,700 Number of fields 50 50 50 44 People per fields 1,110 1,184 1,272 1,243 Add'l needed to meet neighbors -5 -2 1 Add'l needed to meet our current ratio 3 7 • NRPA ratio 1:5,000 Rectangular Fields 2020 Population 55,500 2030 Population 59,200 2040 Population 63,600 Neighboring Communities 54,700 Number of fields 39 39 39 36 People per fields 1,423 1,518 1,631 1,519 Add'l needed to meet neighbors -2 3 Add'l needed to meet our current ratio 3 6 • NRPA ratio 1:5,000 Recreation Buildings 2020 Population 55,500 2030 Population 59,200 2040 Population 63,600 Neighboring Communities 54,700 Number of buildings 8 8 8 10 People per building 6,938 7,400 7,950 5,470 Add'I needed to meet neighbors 2 3 4 Add'I needed to meet our current ratio 1 • 20% (3) are 40 years old or older • 13% (2) are 30-39 years old • 40% (6) are 20-29 years old • 27% (4) are less than 19 years old Picnic Shelters 2020 Population 55,500 2030 Population 59,200 2040 Population 63,600 Neighboring Communities 54,700 Number of shelters 13 13 13 15 People per shelter 4,269 4,554 4,892 3,647 Add'I needed to meet neighbors 2 3 5 Add'I needed to meet our current ratio 1 2 • NRPA ratio 1:2,500 • 33% (5) are 30 years old or older • 33% (5) are 20-29 years old • 33% (5) are less than 19 years old • May need to consider additional shelters in the future Outdoor Hockey Rinks 2020 Population 55,500 2030 Population 59,200 2040 Population 63,600 Neighboring Communities 54,700 Number of rinks 10 10 10 11 People per rink 5,550 5,920 5,300 4,973 Add'I needed to meet neighbors 1 2 3 Add'I needed to meet our current ratio 1 2 • 13% (1) are 20 year old or older 0 38% (3) are 10-19 year old • 50% (4) are less than 9 years old N. Outdoor Pleasure Skating Rinks 2020 Population 55,500 2030 Population 59,200 2040 Population 63,600 Neighboring Communities 54,700 Number of rinks 8 8 8 10 People per rink 6,937 7,400 7,950 4,973 Add'I needed to meet neighbors 4 13 Add'I needed to meet our current ratio 1 Summarized Value of Park Systems Current Assets Life Span Investment Annual Investment Archery Range Athletic Lighting Backstops/Fencing Basketball Courts Batting Cages Benches Bituminous Parking Lots Bituminous Trails Bleachers Bridges Canoe Racks Disc Golf Equipment Drinking Fountains Fencing Fishing Docks Irrigation Systems M isc. Outdoor Hockey Rinks Park ID Signs Parking Lot Lighting Picnic Shelters Picnic Tables Playgrounds Recreation Buildings Scoreboards Tennis/Pickleball Courts Trails Lighting Volleyball Courts Total (Rounded) • THESE NUMBERS ARE STILL BEING WORKED ON AND ARE NOT FINAL AT THIS TIME • Does not include Valleywood with the exception of the shelter • Does not include Redwood (pool, building) but includes everything else • Does not include Aquatic Center with the exception of the parking lot and irrigation • Does not include Senior Center with the exception of the parking lot • Does not include the Arenas with the exception of the parking lot • Does not include Apple Valley Community Center with the exception of the parking lot • Does not include trails along roadways N w W LL LL D m W J N D O V _N z z W H z O >- W a J W J u U > W W � J d d z a a LL Ln O Y d V A d •®e♦o Q. ♦ Q. a cr- LL LL m w J 0 WE 0 N O U _N z z w F- z O w Q J W J u j U w w � J a a z Q a LL cn O Y } d U a CL a w w LL LL m w J 2 Uf 0 0 0 oc LL N 0 V } W a J W J V w w c J z a a LL o Y a U d •ee°e Q�> evade CL eeeee • Q Q V) w LL LL M m w J V } W a J W J V w w � J d 0 a Z Q a LL cn O Y } C aa_ V d 4)> Dees Q a Ln cc W LL LL D m W J G Uf 0 E a o a .o J I a z ?� } HeSeef 1• 3:1 " t may. w w LL LL D m w J V � w Q J V 5 w w ccl J rL 0 a z Q Q LL cn O Y a U A d .•:•. 63 Q Q N W W LL D m W J G Lli O m w w w D m w J Ul) J _w a J a z O w w -) QU > QU w w � J d 0 a z a a LL N O m v a0i air:► °1> a a w W W D m w J V) z w LL LL m W J G 111 W Q J U W W cr J d 0 a z a a LL o a u t •°s°o° �-M •®see Q e Q. 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Ptl W,u h . ice. 3 r of nV --d 3 1� o - ji A i i r N W LL LL D m W J N W 2 U z M g LU Q U i z O } W Q J W J U w w � J 0 d z a LL N O Y d U d •ooao •o:oo Q Q N i w LL LL D m w J V) w w LL LL m w _I 1 W LL LL M m W J N D 0 U cW G Q J J Q m �-- W X N Q m oil W Q J W J u U W W � J d a. z Q Q LL V) o a u 81 d .�:•. a Q V) w W LL LL m W J LU LL LL D m LU cJ_ G Uf C) } LU J J Q LU J a a Q LL O I N W LL LL D m W c_J G Lli d 0 0 0 a 0 o 0 N Y a d z O W a J W J m U W W m J a z a a LL N O Y } U _d .;:;. 63 .eoo. Q Q Ln w W LL LL m W _1 u N Y d z O W Q J W J u U W W � J � d z Q Q LL to O Y r a U d eae�. e Q Q 0 0 C a o La) N 0 o 0000 ITEM: 4, ®6606 wag PARKS & RECREATION ADVISORY City of A le COMMITTEE MEETING DATE: May 6, 2021 ppValley SECTION: Regular Minutes of the March 4, 2021, Apple Valley Parks and Recreation Advisory Committee. PRESENT: Parks and Recreation Advisory Committee Chair Brent Schulz; Secretary Josh Gaffke; Committee Members, Dave Freed, Noel Hammill, Lisa Hiebert, Matthew Hinrichs, and Mark Schori; Parks and Recreation Director Eric Carlson, Park Maintenance Superintendent Mike Endres; Recreation Manager Susan Muelken; Valleywood Golf Course 1V1a11Q.ger J1111 v111ck, Arella 1V1Q.11ager B11a11 �illl lJ t1a11JV11, Ad1111111J tr atlVe riV Vr d111atVr DVrelle Perkins. ABSENT: None ITEM 1. Roll Call All Committee members present ITEM 2. Call to Order and Pledge Chair Schulz called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance. ITEM 3. Election of Officers By majority vote of the Parks and Recreation Advisory Committee, Brenton Schulz was elected Chair and Josh Gaffke was elected Secretary. ITEM 4. Approval of Agenda MOTION: by Freed, seconded by Hammill, approving the agenda as presented. VOTE: Yes — 7, No — 0 ITEM 5. Audience — 10 Minutes Total Time Limit — For Items Not on the Agenda No one present to speak. CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE March 4, 2021 ITEM 6. Approval of the January 2021 Minutes. MOTION: by Freed, seconded by Hammill, to approve the January 7 2021, meeting minutes as presented. VOTE: Yes — 7 No — 0 ITEM 7.A. Agenda Items — Review of Comprehensive Plan's 2018 Park Master Plan Committee was provided an Executive Summary of the 2018 Park Master Plan in the agenda packets. Director Carlson presented a high level overview of the Master Plan. The department's Mission, Goals and city's Keys to Success were reviewed. The benefits of Parks and Recreation, role of the Parks and Recreation Advisory Committee, and a system overview of the Master Plan were covered. The Committee was asked to review the Park Master Plan in its entirety, bring ideas to an April meeting with <a goal of putting together a. , shared plan on how Parks and Recreation moves forward to meet the needs of the community, as identified in the Park Master Plan. The Park Master Plan is part of the City's 2040 Comprehensive Plan. Committee asked for details on the community vision and engagement process; timing, numbers, and demographics. Staff will request detail information from the consultant Confluence. Additional information is also provided in the full Park Master Plan to be distributed to the Committee. ITEM 7.B. Agenda Items Pickleball — Courts at Johnny Cake Ridge Park Parks Superintendent Endres provided a pickleball project status report. After preparation of the pickleball court plan set, staff was informed the School District is scheduled to replace the adjacent tennis courts for Eastview High School. It was determined combining the two projects would be financially advantageous. Staff has collaborated with Independent School District 196 to create a joint powers agreement. Plan sets have been provided by both the City and School District Engineering Departments on their respective sites. Plans and specifications have been approved at the March 11, 2021 City Council meeting. The project timeline includes a pre -meeting, bid opening March 23d, and project award at the April 22" d city council meeting. Project start date is scheduled for May 201h and project completion in early August. Project includes eight tennis courts on the north end of the site and eight pickleball courts on the south side. Parks and Recreation Advisory Committee members and park neighbors will be invited to participate in discussions to determine future uses of Hayes Park's pickleball court area. -2of5- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE March 4, 2021 ITEM 7.C. Agenda Items — Special Informal Meeting April 1, 2021 MOTION: by Hiebert, seconded by Hammill, to schedule a Special Informal meeting April 1, 2021, 6:30 p.m. at the Municipal Center to discuss the Park Master Plan. VOTE: Yes — 7, No — 0 ITEM 8.A. Division Updates — Year -End Report Arena Manager Christianson presented review of three arena proiects completed in 2020. These included updating of the Sports Arena bleachers, Hayes Park Arena cooling tower replacement, and Hayes Park Arena locker installation. Revenues were down due to, government mandated shutdowns. Covid preparedness plans were instituted. Hayes Park Arena's first turf rental is scheduled for March 27, 2021. Tennis courts should be available at the Sports Arena in early April, Recreation Manager Johnson reviewed successes of 2020. Adult league numbers were down, summer and fall softball leagues were combined, but there were no reported Covid outbreaks within the sports. Youth activities included summer playground programs, sports camps, and puppet wagon performances. Mid -Winter Fest 2020 was held in a traditional format; however, 2021 was a virtual event that included the medallion hunt, drive -through event, at- home snowman building contest, etc. The Senior Center was closed a good portion of 2020 but staff continued to communicate with members throughout the shutdowns. Recreation Supervisor Samson is active in providing virtual events for the members. Warming houses were closed for the season, but outdoor rinks were available for public use. Applications for 2021 summer seasonal workers have been slow. Job announcements are posted on the city's website. A new recreation software program has been installed and is now available for online registrations. Parks Superintendent Endres spoke of the upgrades and renovations at the Family Aquatic Center completed during the 2020 shutdown. These included the sprayground, landscaping, and painting. Maintenance staff remain separated into four different locations to reduce contact. Dakota County mandate requires 1:1 ratio of trash and recycling receptacles in the parks. The typical number of trash containers will be reduced throughout the system by 50-60% to meet the manpower demand and financial constraints. -3of5- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE March 4, 2021 Two open full time maintenance positions are being filled. Upcoming projects include pickleball courts, Johnny Cake Activity Center roofing, and parking lot chip and seal at Johnny Cake Ridge Park West. Golf Course Manager Zinck reported a great year at the course last year, averaging 6,000 rounds per month during May, June, July and August. Increased numbers recorded in all of the course programs including Youth on Course and Public Country Club. League opportunities will include Wednesday men's 9-hole league, an additional 18-hole Tuesday men's league option, Tuesday ladies' 18-hole league, and Thursday ladies' 9-hole league. Valleywood has added an on-line store for sales and registrations. The food and beverage service will be coming back in-house after the end of 2020 season closure of Roasted Pear. Outside caterers will be utilized for larger events. Valleywood Maintenance reclaimed a down tree from the course to construct a memorial bench in honor of former Director Barry Bernstein. It will be placed on the first tee with a commemorative plate. ITEM 9.A. Committee/Staff Discussion Items Bernstein Memorial Staff is seeking suggestions for an appropriate way to memorialize former Director Bernstein's service of 7+ years with the city. Suggestions included an amenity at Kelley Park, an item at Redwood Park, and the Family Aquatic Center sprayground. This item was tabled. ITEM 9.B. Committee/Staff Discussion Items — Items for Future Meetings The agenda item is for Committee members to suggest a topic for an upcoming meetings — an opportunity to form the agenda. Nothing suggested for the May 2021 meeting. ITEM 9.C. Committee/Staff Discussion Items — Other None ITEM 10. Announcements None -4of5- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE March 4, 2021 ITEM 11. Adjourn There being no further business, the Parks and Recreation Advisory Committee meeting was adjourned. MOTION: by Hammill, seconded by Schori, to adjourn the meeting at 8:41 p.m. VOTE: Yes — 7, No — 0 Respectfully Submitted, Dorene Perkins, Administrative Coordinator Approved by the Apple Valley Parks and Recreation Advisory Committee on May 6, 2021. Brent Schulz, Chair -5of5- 00 *eve 660®e 0000 City of �e AppValle Y ITEM DESCRIPTION: ITEM: PARKS & RECREATION ADVISORY COMMITTEE MEETING DATE: 4*01161 `mil Volunteer Recognition — Length of Service Awards STAFF CONTACT: 1 DEPARTMENT/DIVISION: Eric Carlson, Director Action Requested: No action required at this time. Summary: Parks and Recreation Department 5.A. May 6, 2021 Regular City Council, in conjunction with National Volunteer Week, proclaimed the week of April 18 through 24, 2021, to be "VOLUNTEER RECOGNITION WEEK" in Apple Valley, and urged all citizens to recognize volunteers, who contribute their time, talent, and energy to our community. Two Committee members have reached 10 year milestones: Brenton Schulz, Parks and Recreation Advisory Committee Noel Hammill, Parks & Recreation and Cemetery Advisory Committees Background: By Proclamation, City Council has recognized the value of volunteers and their contributions toward the health, education, welfare, recreation, culture, and environment of the City of Apple Valley. The City is very fortunate to have many volunteers to serve the community. Their talents and skills have helped Apple Valley grow into the wonderful place it is in which to live and work 4/29/2021 PICKLEBALL AMMENITIES PROJECT 2021-1 16 APPROVED BY COUNCILAPRIL 22, 2021 SHELTER SHADE STRUCTURE • POLYGON 16' X 44' OPEN SIDED STANDING SEAM METAL ROOF. • COST ON SOURCEWELL CONTRACT WITH INSTALLATION $48,935. • PRICING IS GOOD THROUGH 5-21-21. 1 4/29/2021 PICNIC TABLES K 4/29/2021 SUNSHADE TABLES 4/29/2021 PADDLE RACKS • Paddle saddle $125.00 each Next up paddle racks $275.00 each 01, AMENITY LAYOUT n 4/29/2021 COST BREAK DOWN • Shelter with installation on Sourcewell contract $48,935.00 • Picnic tables, trash and recycling on Sourcewell contract $10,676.24 • Fencing slats @ $35 per Ln Ft 4 sides 475' installed $ 25,375.00 • 4 Paddle Racks @ $275 each $1 100.00 • Miscellaneous informational signage and wind sock $2500.00 Total $78,997.24 * Pricing alternate for shade tables $16997.00 plus shipping 5 000 000ig� 00000 @000 66 City of A 0le ppValley ITEM DESCRIPTION: Set Special Meeting June 3, 2021 STAFF CONTACT: Eric Carlson, Director Action Requested ITEM: PARKS & RECREATION ADVISORY COMMITTEE MEETING DATE: SECTION: DEPARTMENT/DIVISION: 5.C. May 6, 2021 Regular Agenda Parks and Recreation Department Motion to Set a Special Informal meeting beginning at 6:00 p.m. and a Special Regular meeting beginning at 7:00 p.m. of the Parks & Recreation Advisory Committee June 3, 2021. Summary City Resolution 2010-39 dictates the Parks and Recreation Advisory Committee shall meet and hold public meetings on the first Thursday in January, March, May, September, and November each year. Special meetings may be called by the Chair as needed. Staff proposes adding a Special Informal meeting June 3, 2021, beginning at 6:00 p.m. in the conference room in the lower level of the municipal center to discuss the Valleywood Strategic Business Plan 2022-2031 and the Park Master Plan. A Special Regular meeting beginning at 7:00 p.m. in the council chambers will allow action to be taken on items discussed during the Informal meeting and any other items that may come before the committee. Currently, the next regularly scheduled meeting as approved by the committee in January is set for July 15, 2021, to cover any timely business issues and conduct a tour of select parks. A motion to approve June 3, 2021, will establish an addition to the Parks & Recreation Advisory Committee meeting calendar. Public notices will be posted informing the public of the meeting and topics to be covered. City of �� AppValle y ITEM DESCRIPTION: Division Updates STAFF CONTACT: Eric Carlson, Director Action Requested N/A — informational item Summary ITEM: 6, PARKS & RECREATION ADVISORY COMMITTEE MEETING DATE: May 6, 2021 SECTION: Regular DEPARTMENT/DIVISION: Parks and Recreation Department Included in the agenda packet you will find divisional updates for Arenas, Park Maintenance, Recreation and Valleywood. These are provided for informational purposes. Background The division updates are presented in written form. From time to time, individual division managers may present in person, items in more detail. If a committee member wishes additional details regarding a specific area please feel free to discuss during the agenda item or contact me at eric.earl sonnapplevalleymn.gov or 952-953-2410. 000 0606 00000 City of Apple Valley TO: Parks and Recreation Advisory Committee FROM: Brian Christianson, Arena Manager DATE: April 30, 2021 SUBJECT: Arena update MEMO Valleywood Golf Course 4851 McAndrews Road Apple Valley, MN 55124 952 / 953-2323 Currently both of our arenas are in dryland operation. Turf is installed at Hayes Arena and tennis courts are in at the Sports Arena. The Sports Arena will keep the tennis courts in until early October while that turf at Hayes Area will be taken up in the next few weeks in preparation for ice with skaters scheduled to take the ice on June 14th • Just Between Friends consignment sale ended on Sunday • Learn to Skate begins June 14th through August 2nd 6-8pm • Public skating begins June 14th and runs 4:15-5:45pm every Monday at Hayes • New Olympia Ice Resurfacer at Hayes 0C,6 City of Apple valley TO: Parks and Recreation Advisory Committee FROM: Mike Endres, Park Superintendent DATE: May 61h, 2021 SUBJECT: Park Maintenance Updates COVID UPDATE: 1 1_ Parks and Recreation Department 7100 West 147111 Street Apple Valley, MN 55124 952 / 953-2300 There has been a few upticks in the infection rates, but overall the numbers look promising. With more availability of vaccines, staff have a better opportunity to get vaccinated. PICKLEBALL COURT CONTRUCTION: The joint Pickleball /Tennis Court project between the City of Apple Valley and School District 196 was officially approved by the School on April 12th and the City Council on April 22nd. Pre - construction meetings will begin soon to review the scope of the project. The start of construction is scheduled for May 20, with significant completion dates by the end of June. This project is running a tight timeline with expected completion August 6th The court construction has been in the making for quite some time and staff and public are excited to see it completed. Once the new courts are open, staff will engage the Park and Recreation Advisory Committee and the neighborhood to make a decision on how to utilize the old courts. STAFFING UPDATE: The Park Maintenance division has finished the interview process for a fulltime Maintenance I position. An offer has been made with expectations, if the offer is accepted that we will have the person on the crew by the end of May. Seasonal staff still has been a challenge. Currently we have 20 seasonal staff on our roster with no additional applicants waiting in the que for interviews. Service levels may be compromised especially in the athletic division maintaining athletic fields. ADDITIONAL PROJECT FOR 2021 • Johnny Cake Activity Center metal roofing mid -May. New programmable locks have been completed in the exterior access doors of the restrooms. • Chip seal fog seal and restripe all of JCRPW parking lots • Working with engineering to finish the vendor package for the Pathway repairs at Cobblestone and Green leaf. SPRING UPDATES: • Pathway, parking lot and sidewalk personnel hours for snow removal in the 2020-2021 season was 1157 hours. Staff where deployed 36 different times. • Cobblestone dock installed. • Full-scale mowing in the park system has begun. • Restroom facilities have been prepped for the summer season. • Redwood pool and Family Aquatic Center preparation has begun. • Ballfield grooming and field painting continue system wide. • General Park clean up and tree wrap removal. • Playground inspections. • Volleyball, tennis and pickleball nets up. • Shelters pressure washed. • Quarry Point field's #1 & #2 storage sheds where built and installed to better facilitate user groups. • Parking lots cleaned and swept. • Games and practices start. • Park wide infrastructure assessment. • The Park Pathway system has been swept. 066 &so@ AppVa��ey City of MEMO Parks and Recreation Department 7100 - 147th Street West Apple Valley, MN 55124 952 / 953-2300 TO: Parks & Recreation Advisory Committee FROM: Susan Johnson, Recreation Manager DATE: May 6, 2021 SUBJECT: Recreation Division Highlights Summary Staff is providing highlights from the last several months of operations and a brief of what is coming up. Background The Recreation Division is pleased to give you the following highlights from the last few months: • Rentals are beginning to increase— the Senior Center has hosted celebrations of life, baby showers and meetings. People are beginning to inquire about larger gatherings and we will work with them to stay within the current Executive Orders. • Instead of an in -person event, the Volunteer Appreciation Lunch at the Senior Center was held as a Drive Thru Event this year. 80 cars came through for lunch from Rascals to honor and thank all the wonderful volunteers who helped out the community in 2019 and 2020. • Pool season will be here before we know it — staff recruitment has been very slow but many steps have been taken to secure enough employees to open safely. The rate of pay has been increased and free training is being offered to increase applications. • We will be offering more private rental opportunities at Redwood Pool this season. With a maximum of 50, it is a great, affordable way to enjoy a pool party with the friends, neighbors and family that someone might be comfortable with rather than a facility filled with strangers. • Adult softball leagues began on Sunday, April 181h The outdoor mask mandate did have an effect on the number of teams that registered. There are currently 79 teams participating throughout the 6 nights of play each week. The mask mandate was relaxed so players do not have to wear a face covering while actively playing but they are encouraged to wear a mask while in the dugout. • Athletic tournament season began the weekend of May 1st. Various tournaments hosted by athletic associations, regional associations and private groups will be held almost every weekend through October. • There will be many exciting youth recreational opportunities for the summer. The regular Playground Program will provide friendships, fitness, and fun at Cedar Isle, Embry Path, and Redwood Parks. The always popular Day Camp, Summer Surge, and Awesome August Adventure camps are back on the schedule. The puppet wagon will also be visiting parks Monday through Fridays for free shows starting in mid -June. 006 aeee 00*so City of Apple Valley Valleywood Golf Course 4851 McAndrews Road Apple Valley, MN 55124 952 / 953-2323 TO: Parks and Recreation Advisory Committee FROM: Jim Zinck, Valleywood Manager DATE: April 30, 202'1 SUBJECT: Operational update After the craziness of the 2020 golf season with the varying Covid-19 restrictions and ever changing procedures it feels great to be back closer to normal and predictable operations. The boom in golf participation last year has definitely carried forward to this season. We are extremely excited and encouraged by what we have seen the first 6 weeks of the season and, in spite of the poor April weather, are quite optimistic that we will have a very successful season here at Valleywood. • We have reduced the tee time interval back to nine minutes (we were on 10 minute intervals all of last season) which will add a few available tee times each day. We will continue to evaluate the intervals as the season progresses. • The restrictions last season on leaving pins in, no bunker rakes or ball washers really helped with the pace of play. So far those practices seem to be carrying forward with our early season pace of play looking very good. • We have seen a growth in both our Wednesday afternoon Men's league and our Thursday afternoon Ladies league, with the Men's league now over 100 players and the Ladies league approaching 140 players. Both of these leagues will begin their seasons the week of May 3rd • With the Roasted Pear ceasing operations as of the end of last golf season we have moved the Food & Beverage operation in house once again. We have been very encouraged by the dozen new staff members we have hired in this area of the operation. What they lack in experience they make up for with enthusiasm. • Having the Food & Beverage in house allows us to hold the liquor license for the facility and as a result we can now, once again, sell beer in the golf shop and control the beverage cart service on the golf course. • We are starting to see a slight increase in requests for golf outings and building rentals. We realize this part of the business will take a while to recover. But, the early sings are promising. We have been re-evaluating our outing pricing model and have informed our long time outings of any potential changes coming for the 2022 golf season. We will be using caterers to accommodate those people interested in luncheons or dinners and so far have had no issues in a small sample size. The caterers pay us 10% of the food charge and we handle the bar service and room rental and set up. We continue to see a steady uptick in the use of the driving range and are very encouraged by the number of youngsters and families using the facility. I would be remiss if I didn't acknowledge and thank the wonderful staff we are blessed to have here at Valleywood. Not only did they handle last year and the ever changing restrictions with aplomb, but they have done a great job of helping the new staff this year get integrated and comfortable in the operation. I believe the growth we are seeing in our league and player numbers are due to the great treatment all of our golfers receive from our fine staff.