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HomeMy WebLinkAbout09/02/2021*w,$ @060 140000 064) Meeting Location: Municipal Center City of Apple 7100 147th Street West Valley Apple Valley, Minnesota 55124 September 2, 2021 PARKS AND RECREATION ADVISORY COMMITTEE INFORMAL MEETING TENTATIVE AGENDA 6:00 p.m. 1. Park Master Plan 2. Committee/Staff Discussion Items PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING TENTATIVE AGENDA 7:00 p.m. 1. Call to Order and Pledge 2. Approval of the Agenda Audience — 10 Minutes Total Time Limit — For Items Not on this Agenda 4. Approval of the May 2021 Minutes 5. Agenda Items A. Hockey Rinks Off -Season Conversion to Dog Park Areas B. Bernstein Memorial Recap C. Johnny Cake Ridge Park Pickleball Courts Update D. Set Special Informal Meeting to Discuss Future of Hayes Park Pickleball Courts — Tuesday, September 28, 2021. E. Set Special Joint City Council/Parks & Rec Advisory Committee Meeting —Thursday, September 30, 2021. F. Set Special Meeting of Parks & Rec Advisory Committee in October 6. Division Updates 7. Committee/Staff Discussion Items A. Items for Future Meetings B. Other 8. Announcements 9. Adjourn NEXT REGULARLY SCHEDULED MEETINGS - Tentative: Thursday, September 2021, 6:00 p.m. (Special Joint Mtg. with Council) Thursday, October _, 2021, 6:00 p.m. (Special Informal) 7:00 p.m. (Special Regular) Thursday, November 4, 2021, 6:00 p.m. (Informal) " " 7:00 p.m. (Regular) Regular meetings are broadcast, live, on Charter Communications Cable Channel 180. :1 (Agendas and meeting minutes are also available on the City's Internet Web Site www. applevalleymn.gov) see 0000 60««0 «6@6 City of 60' AppValle y ITEM DESCRIPTION: Committee/Staff Discussion Items STAFF CONTACT: Eric Carlson, Director Action Requested: ITEM: PARKS & RECREATION ADVISORY COMMITTEE MEETING DATE: SECTION: DEPARTMENT/DIVISION: 2. September 2, 2021 Parks and Recreation Department No action requested, items supplied for informational purposes only. Informal startribune.com Apple Valley hopes new plan will help golf course turn a profit By Erin Adler Star Tribune August 5, 2021 — 9:20pm Apple Valley is banking on a new plan to turn around a city -run golf course beset by a string of deficits over the past decade. The city adopted a 10-year plan for Valleywood Golf Course in July that would shift $3.8 million in tax revenue from other areas to cover outstanding operating debt and the balance of a clubhouse construction project stretching back to 2012. The city also wants to spend $3 million for course improvements and a new irrigation system. Valleywood opened in 1976 and now has 18 holes and a driving range. It comprises 190 acres, or 21 % of the city's parkland. About 31,000 rounds are played there yearly. "The golf course is more than just a golf course," said Eric Carlson, Apple Valley parks and recreation director. It's a community asset, he said, that also hosts high school sports and employs residents. The plan includes installing new signage and gradually increasing the number of private, catered banquet events, which could draw extra money. The plan recommends that city staff run a concession stand that also sells liquor. Until recently, a vendor served on -site food and drink. "Getting the food and beverage on track was a large piece of the puzzle we needed to solve," Carlson said. City officials hope the course also will save money and water by replacing an outdated irrigation system. The plan is designed to make Valleywood more attractive to golfers, which could include adding "forward tees" so less -skilled golfers can tee off closer to the holes, and replacing the driving range netting. The plan also recommends raising greens fees and hosting other potentially profitable activities, such as lawn bowling. Carlson said the goal is to have revenue exceed expenses by 10%, with the plan counting on at least 155 "effective golf days" each year and assuming 30,000 rounds of golf played annually. Warren Ryan, the Minnesota Golf Association's communications director, said the primary goal of a municipal course is not necessarily to generate profits but to create an affordable place that attracts a wide array of people to the sport. He compared golf courses to city -run recreation centers and parks. City Council Member Ruth Grendahl called the plan "fluff' and "so basic" that "we should have been doing it all along." "It needs way more detail and way more fleshing out," she said, adding that she didn't think the city should have to give $150,000 from the liquor fund to the course each year. Council Member Tom Goodwin called the course a "huge asset" but said making the plan work would be a huge challenge. "None of us are excited about taking a look at something that hasn't performed as well as [it] should," said Mayor Clint Hooppaw. "And yet this is an honest look at how we're doing." Hooppaw said the course's future will warrant further discussion if the situation doesn't improve. The nearly $7 million the plan proposes taking from other city sources would come from municipal liquor store profits, park dedication funds and a pot of money used for future capital projects. The new irrigation system alone is estimated to cost about $2 million, Carlson said. A bright spot for golf was 2020, a profitable year for many courses as the pandemic - weary gravitated toward outdoor activities. Golf courses across Minnesota reported that rounds were up an average 29.7% over the year before, according to the Minnesota Golf Association. "Golf saw a resurgence not only in participation but in interest [in 2020]," Ryan said. But the loss of large events meant few banquets were held, which "hit the golf courses pretty hard," he said. Valleywood's operations turned a $180,000 profit in 2020, and the course is on track to do even better this year, Carlson said. Carlson said he'll closely monitor an array of factors once the plan takes effect, such as total rounds played, gallons of water used and revenue per round from the driving range. . "I do think there's some pressure, and the pressure's fair," he said. "We'll do the very best we can." Erin Adler • 612-673-1781 Date: 8/2/2021 Resolution Determining the Necessity of Issuing General Obligation Bonds and Calling a Special Election Thereon Proposed Action Staff recommends adoption of the following motion: Move to approve Resolution Determining the Necessity of Issuing General Obligation Bonds and Calling a Special Election Thereon. Overview Over the last 2-3 years, the Parks, Recreation and Natural Resources Committee and the City Council have discussed a Park Bond Referendum. At the July 26, 2021 City Council Work Session, the Mayor and City Council received a presentation from Don Lifto of Baker Tilly regarding survey results on a Park Bond Referendum. As a result of the positive survey results, Baker Tilly indicated that a referendum with a tax impact of under $90/year for a $375,000 home would receive majority vote which would allow for approximately $38 million in construction costs. At the work session, the Mayor and City Council directed staff to propose ballot language for a Park Bond Referendum Special Election to be held on November 2, 2021. The proposed language that has been reviewed and approved by legal counsel is as follows: Shall the City of Lakeville be authorized to issue its general obligation bonds in the amount not to exceed $38,000,000 to develop recreational trails, construct new community park facilities, improve existing parks and athletic courts, construct an outdoor ice sheet at Hasse Arena, and make improvements to arts and environmental learning centers? Staff is seeking direction on the proposed ballot language. If the Mayor and Council approve of the proposed ballot language, staff is recommending approval of the Resolution Determining the Necessity of Issuing General Obligation Bonds and Calling a Special Election Thereon to be held on November 2, 2021. Supporting Information • Resolution Determining the Necessity of Issuing General Obligation Bonds and Calling a Special Election Thereon • Proposed Park Bond Referendum Project Cost Estimates and Construction Year Timeline Financial Impact: $38,000,000.00 Budgeted: No Source: Bond Proceeds Envision Lakeville Community Values: Access to a Multitude of Natural Amenities and Recreational Opportunities Report Completed by: John Hennen, Parks and Recreation Director CITY OF LAKEYILLE RESOLUTION Date: August 2, 2021 Resolution No. Motion By Seconded By RESOLUTION DETERMINING THE NECESSITY OF ISSUING GENERAL OBLIGATION BONDS AND CALLING A SPECIAL ELECTION THEREON BE IT RESOLVED by the City Council of the City of Lakeville, Minnesota, as follows: 1. This Council has investigated the facts necessary to ascertain and does hereby find, determine and declare that it is necessary and expedient for the City to borrow money by the issuance of its general obligation bonds in the amount of up to $38,000,000 to finance the development of recreational trails, construction of new community park facilities, improvement of existing parks and athletic courts, construction of an outdoor ice sheet at Hasse Arena, and improvements to arts and environmental learning centers within the City. 2. The question of issuing bonds in such an amount and for such purpose shall be submitted to the vote of the qualified electors of the City at a special election to be held on November 2, 2021, at the polling places set forth in the notice of the special election described in paragraph 4 hereof. Such polling places shall remain open from 7 a.m. to 8 p.m. 3. The City Clerk is hereby authorized and directed to cause notice of the special election to be given as follows: (A) by immediately posting in the Clerk's office for public inspection a copy of the notice set forth in paragraph 4; (B) by publication of the notice of special election in the official newspaper of the City, once each week for two successive weeks, the first publication to be not less than fourteen days before the special election; and (C) by posting a sample ballot in the Clerk's office for public inspection at least two weeks before the special election and in each polling place on election day. 4. The notice of special election to be published and posted as provided in paragraph 3 above shall be in substantially the following form: NOTICE OF SPECIAL ELECTION CITY OF LAKEVILLE DAKOTA COUNTY, MINNESOTA NOTICE IS HEREBY GIVEN that a special election has been called and will be held in and for the City of Lakeville, Minnesota, on November 2, 2021, between the hours of 7:00 a.m. and 8:00 p.m., for the purpose of submitting to the voters the following question: CITY QUESTION APPROVAL OF CITY PARK BOND ISSUE To vote for a question, fill in the oval next to the word "YES" for that question. To vote against a question, fill in the oval next to the word "NO" for that question. Shall the City of Lakeville be authorized to issue its general obligation bonds in the amount not to exceed $38,000,000 to develop recreational trails, construct new community park facilities, improve existing parks and athletic courts, construct an outdoor ice sheet at Hasse Arena, and make improvements to arts and environmental learning centers? Q Yes 0 No BY VOTING "YES" ON THIS BALLOT QUESTION, YOU ARE VOTING FOR A PROPERTY TAX INCREASE. Pursuant to Minnesota Statutes, Section 205A.11, the city polling places and the precincts served by those polling places, as previously established and designated by city council resolution adopted December 21, 2020 for elections held in 2021 is hereby designated for this special election. Any qualified voter residing in the City may vote at said election at the polling place for the precinct in which the voter resides. The polls for said election will be open between 7:00 a.m. and 8:00 p.m. on the date of said election. A voter must be registered to vote to be eligible to vote in this election. An unregistered individual may register to vote at the polling places on election day. BY ORDER OF THE CITY COUNCIL Charlene Friedges, City Clerk 2 5. The sample ballot for the special election shall be posted as provided in paragraph 3 (C) and shall be in substantially the following form: SPECIAL ELECTION BALLOT CITY ELECTION BALLOT CITY OF LAKEVILLE, MINNESOTA NOVEMBER 2, 2021 CITY QUESTION APPROVAL OF CITY PARK BOND ISSUE To vote for a question, fill in the oval next to the word "YES" for that question. To vote against a question, fill in the oval next to the word "NO" for that question. Shall the City of Lakeville be authorized to issue its general obligation bonds in the amount not to exceed $38,000,000 to develop recreational trails, construct new community park facilities, improve existing parks and athletic courts, construct an outdoor ice sheet at Hasse Arena, and make improvements to arts and environmental learning centers? Yes Q No BY VOTING "YES" ON THIS BALLOT QUESTION, YOU ARE VOTING FOR A PROPERTY TAX INCREASE. [end of ballot form] 6. The special election shall be held and conducted in the manner prescribed by law. This Council shall meet no later than November 12, 2021, as a canvassing board and declare the results appearing from the special election returns, in accordance with law. 3 APPROVED this 2nd day of August 2021 CITY OF LAKEVILLE By: Douglas P. Anderson, Mayor ATTEST: Charlene Friedges, City Clerk VOTE Anderson Bermel Hellier Lee Volk Aye ❑ ❑ ❑ ❑ ❑ Nay ❑ ❑ ❑ ❑ ❑ Abstain ❑ ❑ ❑ ❑ ❑ Absent ❑ ❑ ❑ ❑ ❑ 4 AFFIDAVIT OF FILING, PUBLISHING AND POSTING NOTICE OF SPECIAL ELECTION AND SAMPLE BALLOT The undersigned, being first duly sworn on oath, deposes and says that I am and was on the dates of the events described below, the duly qualified and acting City Clerk of the City of Lakeville, Dakota County, Minnesota, and that, pursuant to the resolution adopted by the City Council on August [_], 2021, ordering a special election on the desirability of issuing general obligation bonds of the City for the purposes described therein, I did the following: 1. On October 19, 2021, and October 26, 2021 (the first date being not less than fourteen days prior to the date of the election), I caused to be published the notice of the special election and sample ballot, once each week for at least two consecutive weeks before the date of the special election in the official newspaper of the City. A true and correct copy of the affidavit of publication is attached hereto. 2. On August 20, 2021, being a date not less than 74 days before the special election, I caused to be filed with the County Auditor of Dakota County written notice of the Notice of Special Election, a true and correct copy of which is attached hereto. 3. On August 20, 2021, being a date not less than 74 days before the special election, I caused to be provided to the Secretary of State notice of the election herein referred to. 4. On , 2021, 1 posted the Notice of Special Election, a true and correct copy of which is attached hereto, in the Clerk's office for public inspection. 5. On October 19, 2021, being a date not less than two weeks before the special election, I posted the sample ballot in the Clerk's office for public inspection and, on election day, posted the sample ballot in each polling place. City Clerk 5 City of Lakeville 2021 Proposed Park Bond Referendum Projects, Cost Estimates and Construction Year Timeline 5% Added to 2021 estimate each year, (compounded) Projects 2021 2022 2023 2024 2025 Antlers Community Park Improvements 10,500,000 11,025,000 11,576,250 12,155,063 12,762,816 Avonlea Community Park Construction 14,500,000 15,225,000 15,986,250 16,785,563 17,624,841 East Community Park Construction 2,200,000 2,310,000 2,425,500 2,546,775 2,674,114 Ritter Farm Park Cabin & Site Improvements 1,450,000 1,522,500 1,598,625 1,678,556 1,762,484 Hasse Arena Outdoor Ice Sheet 3,000,000 3,150,000 3,307,500 3,472,875 3,646,519 Trail Gaps/Connectivity 3,700,000 3,885,000 4,079,250 4,283,213 4,497,373 Basketball Court Replacements (8) 200,000 210,000 220,500 231,525 243,101 Park ID Sign Replacements (38) 240,000 252,000 264,600 277,830 291,722 Arts Center Loading Dock/Elevator 550,000 577,500 606,375 636,694 668,528 Bonding Cost 400,000 400,000 400,000 400,000 40,000 36,740,000 38,557,000 40,464,850 42,468,093 44,211,497 Total cost of highlighted cells 41,303,301 0000 ITEM: 4. Soso* �0 PARKS & RECREATION ADVISORY City Of A (e COMMITTEE MEETING DATE: September 2, 2021 �pValley SECTION: Regular Minutes of the May 6, 2021, Apple Valley Parks and Recreation Advisory Committee. PRESENT: Parks and Recreation Advisory Committee Chair Brent Schulz, Secretary Josh Gaffke; Committee Members, Dave Freed, Noel Hammill, Lisa Hiebert, Matthew Hinrichs, and Mark Schori; Parks and Recreation Director Eric Carlson,; Park Maintenance Superintendent Mike Endres; Recreation Manager Susan Muelken; Administrative Coordinator Dorene Perkins. ABSENT: None Roll Call All Committee members present ITEM 1. Call to Order and Pledge Chair Schulz called the meeting to order at 7:00 p.m. Everyone; took part in the Pledge of Allegiance. ITEM 2. Approval of Agenda MOTION: by Gaffke, seconded by Freed, approving the agenda as presented. VOTE: Yes — 7, No — 0 ITEM 3. Audience - 10 Minutes Total Time Limit — For Items Not on the Agenda Kristin Van Rissegham, 15582 Eastbrook Lane, Apple Valley, requested conversion of some of the city's outdoor hockey rinks into dog park areas during the off season. CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE May 6, 2021 ITEM 4. Approval of the March 2021 Minutes. MOTION: by Hiebert, seconded by Hinrichs, to approve the March 4, 2021, meeting minutes as presented. VOTE: Yes — 7 No — 0 ITEM 5.A. Agenda Items — Volunteer Recognition — Length of Service Awards Director Carlson recognized ten-year volunteer service awards for Chair Schulz and Committee member Hammill. Committee member Hammill was presented a certificate and apple award for his service on the Cemetery Advisory Committee and Parks & Recreation Advisory Committee. For his service on the Parks & Recreation Advisory Committee, Chair Schulz was presented a certificate and apple award at the April 22, 2021, City Council meeting. ITEM 5.B. Agenda Items — Pickleball Amenity Package Parks Superintendent Endres provided examples and cost estimates for potential additions to the Johnny Cake Ridge Park pickleball court construction project. Items include a shelter shade structure, trash and recycling containers, picnic tables, sunshade tables, paddle racks and fencing. Committee discussed the cost, aesthetics, and level of maintenance differences between fencing with wind screens vs. slats. MOTION: by Freed, seconded by Hiebert, recommending City Council approval of pickleball court amenities including a shelter shade structure, trash and recycling containers, picnic tables, sunshade tables, paddle racks and fencing with wind screen. VOTE: Yes — 6 No — 1 (Hinrichs) -2of4- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE May 6, 2021 ITEM 5.C. Agenda Items — Set Special Informal Meeting June 2021 MOTION: by Hiebert, seconded by Hammill, to schedule a Special Informal meeting Tuesday, June 8, 2021, 6:00 p.m. at the Municipal Center to discuss Valleywood Strategic Business Plan, the Park Master Plan, and other business that may come before the committee. VOTE: Yes — 7, No — 0 ITEM 6.A. Division Updates Division update reports were included in the agenda packet. ITEM 7.A. Committee/Staff Discussion Items — Bernstein Memorial Staff is seeking suggestions for an appropriate way to memorialize former Director Bernstein's service. Suggestions included naming the new pickleball courts located at Johhny Cake Ridge Park or the Family Aquatic Center sprayground. Staff was directed to seek feedback from the Bernstein family. ITEM 7.8. Committee/Staff Discussion Items — Items for Future Meetings The agenda item is for Committee members to suggest a topic for an upcoming meetings — an opportunity to form the agenda. One item was recommended for the July Parks and Recreation Advisory Committee meeting - follow up on the request to convert outdoor hockey rinks to dog park areas in the off season. A park tour is also slated for the July meeting. ITEM 7.C. Committee/Staff Discussion Items — Other None ITEM 10. Announcements None -3of4- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE May 6, 2021 ITEM 11. Adjourn There being no further business, the Parks and Recreation Advisory Committee meeting was adjourned. MOTION: by Gaffke, seconded by Freed, to adjourn the meeting at 8:14 p.m. VOTE: Yes — 7, No — 0 Respectfully Submitted, Dorene Perkins, Administrative Coordinator Approved by the Apple Valley Parks and Recreation Advisory Committee on September 2, 2021. Brent Schulz, Chair -4of4- 8/25/2021 Off Leash Dog Park May 6th 2021 - On May 6'" 2021 during the public open forum portion of the Park and Recreation Advisory Committee, there was a request for an off leash dog Park in Apple Valley. - Currently The City of Apple Valley does not offer a dog park. - The request suggested using a hockey rink as an off leash area. - The City of Rosemount has 2 rink sites used for this purpose. Jaycee Park and Bloomfield Park. - Staff did some investigation and has come up with the following sites. 1 8/25/2021 5 1�m L. as9v.''t �"g— y ay Pros Ample parking Separation from homes Least used ice rink Close to walking path Could be a dog area longer into the early or later winter 2 8/25/2021 Cons Close proximity to the playground A lot of evening activity on the soccer fields near by Huntington Park 3 8/25/2021 Pros Ample parking Low use athletic area w More separation from playground w Close to walking path Cons Close proximity to homes Hockey rink is smaller than Delaney In 8/25/2021 Other things to consider - Rules of Conduct ■ For the safety and enjoyment of all park visitors the following rules of conduct shall be in effect at all times. • Use of the off leash area is at your own risk. Owners are responsible and liable for injury or damage inflicted by their dogs. ■ Park Hours: Daily 6:00 a.m. - 10:00 p.m. ■ Owners must immediately pick up their dog's waste. ■ No more than three dogs are allowed per person and owners must carry a 6' leash for each dog. ■ Aggressive dogs are not permitted. If your dog becomes unruly or plays rough, please leash it immediately. ■ Owners must keep unleashed dogs in sight, under voice control at all times. 5 8/25/2021 Continued ■ Dogs must always be leashed outside of the rink area. ■ Dogs must be licensed, vaccinated and be wearing up-to-date license tags at all times. • Remove prong and/or spike collars while in the off leash area. ■ Female dogs in heat and puppies under the age of 4 months are not permitted. • Unattended dogs are not allowed at any time. • Do not allow dogs to dig or bark excessively. ■ Children under the age of 16 must be supervised by a responsible adult. Younger children must be close enough to hold hands with their responsible parent or supervising adult. ■ PLEASE NOTE: If you live within Apple Valley city limits, your dog must be licensed and be wearing current tags to visit the park. If you live outside of Apple Valley city limits, at a minimum your dog must be wearing current rabies vaccination tags. ■ For questions or to report a safety concern, call the Apple Valley Parks & Recreation Department at 952-953-2300 Surrounding communities with City/ County owned dog Parks Burnsville, Alimagnet Dog Park. Fenced in area with designated sections for smaller dogs. Free, $25 Memberships available/optional to offset maintenance fees Rosemount, Free, Jaycee Park and Bloomfield Park. Inside hockey rinks Lakeville, Ritter Farm Park Dog Park, Free, Fenced in area with designated section for smaller dogs Eagan, Thresher Fields Park, Free, Fenced in area with designated section for smaller dogs Savage, 2 Acres fenced in, off leash. Dakota County (Dakota Woods) 16 acres of fenced in area. Pass required $6 per day $42.85 annually R 8/25/2021 Costs - Estimated costs for 2 - 6 x 4 foot swinging entry gates with hardware. $1500.00. Informational signs. $100.00 Soft costs - engaging neighbors and notifications. $200.00 Action item Staff is requesting that the Park and Recreation Advisory Committee recommend using either Huntington Park or Delaney Park as an off leash dog area from April to November. With a recommendation: l . Staff will engage the neighborhood to see if a dog park is a viable option. 2. Staff will work with City Council to seek approval. II ITEM: 5.D. PARKS & RECREATION ADVISORY Appl�9t ofPARKS COMMITTEE MEETING DATE: September 2, 2021 Valley SECTION: Regular CITY OF APPLE VALLEY RESOLUTION NO. 2019-49 A RESOLUTION ADDRESSING THE OPERATION AND IMPROVEMENT OF PICKLEBALL COURTS LOCATED AT HAYES PARK WHEREAS, the City currently operates six dedicated pickleball courts in Hayes Park adjacent to the Apple Valley Community Center; and WHEREAS, the courts have permitted the sport of pickleball to grow significantly in the community providing a valuable recreational outlet to citizens of all ages, especially seniors; and WHEREAS, some neighbors have expressed concern over the noise generated by the playing of pickleball in close proximity to their homes; and WHEREAS, in an attempt to help minimize noise impacts, the Apple Valley Parks and Recreation Advisory Committee on May 3, 2018, set the permissible hours of pickleball play at Hayes Park with standard balls on weekdays from 8:30 a.m. to 2:00 p.m. and 4:30 p.m. to 8:00 p.m., Saturdays from 9:30 a.m. to 2:00 p.m. and Sundays from 12:30 p.m. to 4:30 p.m.; and WHEREAS, in a further attempt to help minimize noise impacts, the Apple Valley Parks and Recreation Advisory Committee on July 19, 2018, recommended to the City Council that the permissible hours of all pickleball play at Hayes Park be weekdays from 9:00 a.m. to 1:30 p.m. and 4:30 p.rri. to 7:30 p.m., Saturdays from 9:30 a.m. to 2:00 p.m. and Sundays from 12:30 p.m. to 4:30 p.m.; and WHEREAS, the Apple Valley City Council discussed the recommendation at an informal workshop meeting on February 14, 2019, at which time they considered a number of options including modifying pickleball hours of play, the installation of a noise attenuation barrier on the pickleball court fencing, and consideration of building additional and/or replacement pickleball courts in the community. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, as follows: 1) Staff is directed to order and install a ten -foot noise attenuation barrier on the pickleball court fencing at a cost not to exceed $15,000. 2) Upon completion of the installation of the ten -foot noise attenuation barrier, staff is directed to post hours of permissible play at the Hayes Park pickleball courts as weekdays 9.00 a.m. to 7:00 p.m., Saturdays 9:00 a.m. to 5:00 p.m. and Sundays 12:00 p.m. to 5:00 p.m. Staff is further directed to update the Sound Attenuation Study to determine whether the noise attenuation barrier provides measurable noise reduction consistent with the goal of moving towards ambient noise levels. If the study finds that meaningful noise reduction cannot be achieved, the daily hours of permissible play will be modified to weekdays 9:00 a.m. to 1:30 p.m. and 4:30 p.m. to 7:30 p.m., Saturdays 9:30 a.m. to 2:00 p.m., and Sundays 12:30 p.m. to 4:30 p.m., as recommended by the Parks and Recreation Advisory Committee on July 19, 2018. 3) Staff is directed to research the availability and cost of electronic access control for the pickleball court gate at the existing courts to help implement the approved hours of play. 4) Staff is directed to commence a feasibility study on the possible construction of replacement pickleball courts elsewhere in the City and report back to the City Council no later than August 8, 2019. 5) Should the decision be made to eventually relocate the pickleball courts from their current location, adjacent neighbors will be invited to be part of the process of considering alternate uses for the existing courts. ADOPTED this 28th day of March, 2019. ATTEST: P Pamela J. G c ste e ; City Clerk 2 *00 0600 O&S00 6660 City of Apple ppvalley ITEM DESCRIPTION: Division Updates STAFF CONTACT: Eric Carlson, Director Action Requested N/A — informational item Summary ITEM: PARKS & RECREATION ADVISORY COMMITTEE MEETING DATE: 6�«iYL•1, � DEPARTMENT/DIVISION: 1.1 September 2, 2021 Parks and Recreation Department Regular Included in the agenda packet you will find divisional updates for Arenas, Park Maintenance, Recreation and Valleywood. These are provided for informational purposes. Background The division updates are presented in written form. From time to time, individual division managers may present in person, items in more detail. If a committee member wishes additional details regarding a specific area please feel free to discuss during the agenda item or contact me at eric.carlsonggpplevalle=..gov or 952-953-2410. +k=&a YD Ss&0 IM City of Apple Valley MEMO Parks and Recreation Department 7100 - 1471 Street West Apple Valley, MN 55124 952 / 953-2300 TO: Parks and Recreation Advisory Committee FROM: Brian Christianson, DATE: September 2, 2021 SUBJECT: Arenas Update AVHS girls tennis began August 16t' and will run until the first week of October at the Sports Arena with our first skaters of the season taking the ice October 16th. At Hayes Arena the Apple Valley and Eastview Hockey Associations are beginning their pre -season clinics with tryouts being held the end of September through early October. • Learn to Skate Fall mini session began August 30th at Hayes Arena and the first winter session begins Saturday October 16th at the Sports Arena. • Public Skating begins Sunday October 17th and runs Sundays through February 27th ®®® ®.®® 00000 0000 000 City of Apple MEMO Parks and Recreation Department 7100 West 1471 Street Apple Valley, MN 55124 952 / 953-2300 TO: Parks and Recreation Advisory Committee FROM: Mike Endres, Park Superintendent DATE: September 2, 2021 SUBJECT: Park Maintenance Updates COVID UPDATE: The hope by the end of August was to bring the Park Maintenance crew back to an in person setting. Unfortunately the spike of infection rates from the Delta variant has changed that direction. In order to keep the crew safe we will continue to dispatch staff out of Central Maintenance, JCRPE and Quarry Point. City staff is now again required to wear masks in common areas of buildings and most meetings are conducted virtually. If the trend continues to rise, additional safety measures may need to be implemented. Fortunately we are better prepared should that happen. PICKLEBALL COURT CONTRUCTION: The joint Pickleball /Tennis Court project between the City of Apple Valley and School District 196 is moving ahead nicely, despite some supply issues. At the end of June all of the asphalt was completed and the divider and perimeter fencing was installed. The delivery of slated and vinyl fencing was delayed because of supply issues. On Monday August 30th the fencing was delivered and was being installed. The first coat of color was applied to the pickleball courts and the irrigation was installed at the entry. The estimated completion date for the pickleball courts is for Labor Day weekend, providing there are no more supply or weather related setbacks. STAFFING UPDATE: The Park Maintenance division hired a new fulltime Maintenance I person on May 281h. Kirk Olsen has joined our department and has shown to be an asset to our division. Seasonal staffing continues to be challenge this summer and into the fall. We fluctuated between 18 to 20 seasonal staff, where usually we have 30. Seasonal postings are still advertised with very little success. Unfortunately with the lack of staff, our service levels have been compromised. PROJECTS YET TO COME FOR 2021 • Chip seal fog seal and restripe all of JCRPW parking lots 8-30, 9-1, 9-2 and 9-7 Pathway repairs at Greenleaf South in September. SUMMER UPDATES: • Valley Middle Rink construction is 95% complete. • Installed Memorial Bench at Community Center for Barry Bernstein. • Painted Soffits, Gables, Fascia and doors at the Johnny Cake Activity Center. Tree Trust installed a new Sign Planter and swing bench at Keller Park. Installed a new Batting Cage at Quarry Landscape update in front of JCAC rinks. Continuing to work on County trash and recycling ordinance 110. • Stained Delaney and Huntington hockey Rinks. • Willow removal at Greenleaf Pond Cedar Isles Pond and Cobblestone Lake. • Coordinated volunteer effort to wood chip the trees at Cedar Isles. • Installed a bench at Redwood North. • Help facilitate Freedom Days festivities. • Set up for Summer Arts Foundation concert series. ROUTINE ITEMS: Manage and Maintain Park infrastructure consisting of 701 acres of land, 51 parks, 53 playgrounds,105 Athletic Fields, 26 park buildings,75 miles of paved trails, multiple court and game areas, Redwood pool and Family Aquatic Center. City of Apple Valley TO: Parks and Recreation Advisory Committee FROM: Susan Johnson, Recreation Manager DATE: September 2, 2021 SUBJECT: Recreation Division Highlights Summary MEMO Parks and Recreation Department 7100 - 1471 Street West Apple Valley, MN 55124 952 / 953-2300 Staff is providing highlights from the last several months of operations and a brief of what is coming up. Background The Recreation Division is pleased to give you the following highlights from the last few months: • The Community Center will begin evening and weekend hours after Labor Day. Staffing shortages may affect hours but we are actively recruiting to try and fill open shifts. • 79 teams participated in summer softball leagues. Fall leagues started in mid -August with 50 teams. • Adult indoor volleyball and bags leagues will begin in mid -September. Currently, there are 71 volleyball teams and 6 bags team registered. • The Senior Center is almost back to pre-covid levels regarding activities and events. Seniors are very happy to be socializing and participating in their favorite programs. Visits are steadily increasing. • The Summer Playground Program had 332 participants. • Camps have become very popular — 130 kids signed up for day camp, afternoon camps, Summer Surge and Awesome August camps. • The Puppet Wagon had just over 3,500 people attend shows this summer. A new addition to the lineup was a show in Spanish which was a partnership with Apple Valley High School Spanish classes. • It was a very busy pool season with the hot and dry weather. A full reporting of the season will be included in the next report. With 5 days left in the season, 901 admission punch cards and 230 water walking punch cards have been purchased at AVFAC. 99 punch cards were sold for Redwood Pool and there were 75 private rentals of that facility. 000 ®®®® ®®®®® 0000 006 City of Apple Valley TO: Parks and Recreation Advisory Committee FROM: Jim Zinck, Valleywood Manager DATE: September 2, 2021 SUBJECT: Operational update MEMO Valleywood Golf Course 4851 McAndrews Road Apple Valley, MN 55124 952 / 953-2323 Below is a brief update on the Valleywood operation for the past couple of months of the season. The 2021 golf season has been even busier than the 2020 season and has gone about as well as we could hope. Bringing the Food & Beverage operation back in house has gone quite well. Although we started the season with a dozen or so completely inexperienced staff they really rose to the occasion and have done a great job. While we only planned on having Pizza, hot dogs, brats and cold sandwiches the staff developed so quickly we were able to add a number of weekly specials for our league players and patrons. Working with our food vendor we were able to offer items like chicken nachos, pork tacos and bbq sandwiches as weekly specials and this has been a real hit with our regular players. We also added burgers to the regular menu and the staff has handled that exceptionally well. It is really kind of sad to say goodbye to the majority of these young staff members as they head off to begin their college careers. We are very optimistic that most of these staff members seem genuinely excited to return for next season. While we always aerify the greens in mid -August, this year we elected to use a new contractor with a new method for greens aerifying. We closed the course on Wednesday August 18th and some of our golf services staff assisted our maintenance staff with getting the course cleaned up and ready to play Thursday morning. This new method of sand injection enabled us to put nearly 20 tons of sand into the greens while normal aerifying methods would only allow us to get about half that much sand into the sub -soil. We were also able to get all approach area to greens and about %2 of the fairways aerified. In addition to all of the maintenance we were able to complete it also provided a much needed day of rest and recovery for the golf course. A few things we learned through the pandemic last year and implemented into our business this year; The larger gap in tee times was a real eye opener. In the past we would typically have 8 or even 7 minute tee time intervals. In order to facilitate social distancing last year we set our tee times at 10 minute intervals. This season we set them at 9 minutes with no starter or `make up' times and things went very smoothly. With most outings cancelled last year and the tee sheet busier than ever we adjusted our outing prices based on the day of the week as well as the time of day an outing plays. Very few golf outings were held this year out of fear of not being able to host after golf events or parties. Those that we have had have all adjusted by moving the day or time their outing starts. Allowing us to maximize our revenues. We hired three 16 year old staff members last spring and one last fall to assist with the constant cleaning and sanitizing of the golf cars as well as the building. As the season progressed these young staff members grew in their roles and assisted with the golf shop operation and all of our outside golf services areas. 3 of the 4 returned for a second season this year and have all become integral parts of our staff, learning all different facets of the operation. Hopefully we now have a new method for retaining young employees for 4-6 years rather than the 2 or 3 years younger staff would work for us previously. • In the midst of all of the uncertainty the past 2 years Valleywood has continued to provide a setting and service to the public that has been greatly appreciated by virtually all of our visitors. • We have continued to see a lot more families, couples, youths and women playing this season which bodes well for our business model moving forward. We have seen a large growth in the demand for golf lessons this year and have expanded offerings. In fact, there are still a number of people taking lessons well into August which is quite unusual (or at least it used to be unusual) The biggest thing I have learned through these past 2 seasons is that we have a phenomenal staff here at the golf course. We are very fortunate to have the team we have and they all work so well together it has rarely seemed like a problem being here the amount of hours we have. Jordan, Ryan, Tom and I all work so well together that I think it reflects positively on all of our staff and as a result the staff is quick to help each other out. I have also learned that I still love what I do. Even in these trying times.