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HomeMy WebLinkAbout07/22/2021 CITY OF APPLE VALLEY Dakota County, Minnesota. July 22, 2021 � � , Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, - held July 22, 2021, at 7:00 o'clock p.m., at Apple Valley Municipal Center. ' , PRESENT: Mayor Hooppaw; Councilmembers Bergman, Goodwin, Grendahl, and Melander. >• � , �ABSENT: I None. � _ ' City staff inembers,present were: City Administrator Lawell, City Clerk Gackstetter, City Attorney Dougherty, City Engineer Anderson, Parks and Recreation Director Carlson, Police Captain Francis,Assistant City Administrator Grawe, Human Resources Manager Haas, Finance Director Hedberg, Division Specialist Johnson, Community Development Director Nordquist, Police Chief Rechtzigel, Fire Chief Russell, Public Works Director Saam, and Golf Course 1Vlanager Zinck. , � i Mayor Hooppaw called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of -- ` Allegiance to the flag. , ., APPROVAL OF AGENDA� � MOTION: of Goodwin, seconded by Grendahl, approving the agenda for tonight's meeting, , � � as presented. Ayes - 5 -Nays- 0. AUDIENCE � ' � , , Mayor Hooppaw asked if anyone was present to address the Council, at this time;on any item not`on this meeting's agenda. _ , Mr. Martin Otto, 8816 134th Street,thanked Councilmember Goodwin and staff for their prompt _ , , response to his recent inquiry, regarding traffic issues on 134th Street between 140th Street and Garden View Drive. CONSENT AGENDA _ Mayor Hooppaw asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. , � � � . � MOTION: of Melander, seconded by Bergman, approving�all items on the consent agenda � with no exceptions. Ayes - 5 -Nays - 0. � Councilmember Grendahl commented about item 4.G-Adopt Resolution Providing for Competitive Negotiated Sale of$5,985,000 General Obligation Capital Improvement Plan � Bonds, Series 2021B, and the recent articles in the local newspaper. She would like the same public input process used for the bonds used for Valleywood Golf Course. She then asked�where , ` the money was coming from for item 4.Q -Approve Change Order No. 1 to Agreement with � � ' � , ` " CITY OF APPLE VALLEY Dakota County, Minnesota ' � July 22, 2021 , . Page 2 � � ' McNamara Contracting, Inc., for Project 2021=116, Johnny Cake Ridge Park West Pickleball . Courts/Eastview High School Tennis Courts. - � Mr. Carlson responded that the money is coming from the Park Dedication Fund and the Future Capital Projects Fund. " , ; ' � CONSENT AGENDA ITEMS _ ` - 1VIOTION: of Melander, seconded by Bergman, approving the minutes of the regular meeting of July 8, 2021, as written. Ayes - 5 -Nays - 0. � � � � MOTION: of Melander, seconded by Bergman, approving a change in officers and manager for Apple Valley American Legion, Post 1776, in connection with the On-Sale Club License ancl Special License for Sunday Liquor Sales at 14521 Granada Drive, naming Timothy Leonard Liffrig as Commander, Richard Alan Tollefson as Past Commander, David Alan Riha as lst Vice-Commander, Carla Tappainer i as Adjutant, Gary Odegard as Finance Officer, Robert Henry Nelson as Sergeant � at.Arms, Robert Michael Eidsvoog as Operations Board.Chairman, Bernard . � Gregory Baumann as Operations Board, Richard Lee Greer as Operations Board, and Joseph Richard Tappainer, Jr., as Membership Director, as described in the ` City Clerk's memo. Ayes - 5 -Nays - 0. , � � � MOTION: of Melander, seconded by Bergman, authorizing an event permit for Brown Box � Tees, including temporary partial right-of,-way closure of Energy Way,:on ` August 14, 2021, as described in the Planning and Economic Development � Specialist's memo. Ayes - 5 -Nays - 0. � , � MOTION: of Melander, seconded by Bergman, authorizing issuance of a 1 to 4 Day - Temporary On-Sale Liquor License to Eastview Wrestling Boosters,by " Minnesota Alcohol and Gambling Enforcement Division, for use on � ' August 14, 2021, from 10:00 a.m. to 4:00 p.m.; on Energy Way on the east side of the building at 5708 147th Street W., as described in the City Clerk's memo. � - _ Ayes � 5 -Nays - 0. - � , , � . MOTION: of Melander, seconded by Bergman, authorizing submittal of a Redevelopment . Incentive Grant(RIG)Application for Time Square, as described in the � � Community Development Director's memo. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Bergman, authorizing use of the Municipal Center � - parking lot on August 11, 2021, for CenterPoint Energy, as described in the � Planning and Economic Development Specialist's memo. Ayes - 5 -Nays - 0. MOTION: of Melander, secorided by Bergman, adopting Resolution No.2021-122 , providing for the competitive negotiated sale of$5,985,000.00 General Obligation , Capital Improuement Plan Bonds, Series 2021B. Ayes - 5 -Nays - 0. � l CITY OF APPLE VALLEY . � - Dakota County, Minnesota - July 22, 2021 -' Page 3 � MOTION: �of Melander, seconded by Bergman, approving Wetland Conservation Act (WCA)Delineation Extension and No-Loss request for Eagle Pointe ,, Development, as summarized in the complete report dated May 26, 2021, and signed May 13, 2021. Ayes - 5 -Nays - 0. MOTION: , " of Melander, secorided by Bergman, accepting the revised easement description � from Roers Apple Valley Apartments, LLC, for Trail and Plaza Easement at Risor , ' Apple Valley, located at 15380 Garret Avenue. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Bergman, adopting Resolution No. 2021-123 :_ � approving the final plat of for Apple Valley High School (14450 Hayes Road), � and waiving tlie requirement for a development agreement. Ayes - 5 -Nays -0. , l MOTION: of Melander, seconded by Bergman, adopting Resolution No. 2021-12`4 - approving the final plat and Development Agreement for Orchard Place 3rd Addition, and authorizing the Mayor and City Clerk to sign the-same. Ayes - 5 - Nays - 0. , ' � - MOTION: of Melander,.seconded by Bergman, authorizing project 2021-32,�SCADA and , Control Upgrade, as described in the Public Work's Superintendent's memo. ' � Ayes - 5�-Nays - 0. �, ' � MOTION: " of Melander, seconded by Bergman, approving the Engineering and Technical � , � Specialty Services Consultant Pool, as attached to the Public Works Director's" memo; and approving Technical Specialty Consulting Agreements with said firms, and authorizing the Mayor and,City Clerk to sign the same. Ayes- 5 -: Nays - 0. ' '. MOTION: of Melander, seconded by Bergman, approving the Project Agreement and Scope . of Work with Tree Trust for youth employment program, in an amount not to exceed$6,000.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Bergman, approving the Settlement Agreement and , General Release with George Pacieznik, and authorizing the execution of . associated documerits. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Bergman, approving Change Order No. 1 to"the agreement with McNamara`Contracting, Inc., for Project 2021-105, 2021 Street Improvements, in the amount of an additional $25,200.00. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Bergman, approving Change Order No. 1 to the agreement with McNamara Contracting, Inc., for Project 2021-116, Johnny Cake � � , ! ' CITY OF APPLE VALLEY Dakota County, Minnesota July 22, 2021 � Page 4 Ridge Park West Pickleball Courts/Eastview High School Tennis Courts, in the amount of an additional $93,741.88. Ayes - 5 -Nays - 0. � MOTION: of Melander, seconded by Bergman, accepting Project 2020-107, 2020 Utility Improvements, as complete and authorizing final payment on the agreement with � BKJ Excavating, in the amount of$31,835.45. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Bergman, approving the personnel actions as listed in � the Personnel Report dated July 22, 2021. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Bergman, to pay the claims and bills, check register dated June 30, 2021, in the amount of$518,326.39, and July 8, 2021, in the 'amount of$905,558.58. Ayes - 5 -Nays - 0. END OF CONSENT AGENDA NIGHT TO UNITE Ms. Walter reviewed the agenda of activities planned throughout the City for"Night to Unite" on August 3, 2021. Visits by the Police and Fire Departments and Councilmembers to � neighborhood events will begin at 5:00 p.m., and continue throughout the evening. There are approximately 74 neighborhood parties registered so far. Anyone interested in scheduling a neighborhood party should contact her. Ms. Walter then read the proclamation. MOTION: of Grendahl, seconded by Bergman,proclaiming August 3, 2021, as "Night to , Unite" and encouraging citizens to participate in and support the crime prevention efforts this opportunity offers. Ayes - 5 -Nays - 0. VALLEYWOOD STRATEGIC BUSINESS PLAN FOR 2022-2031 � Mr. Carlson introduced this item and provided a brief history. The objective of Valleywood's Strategic Business Plan was to develop a 10-year plan, implement operational efficiencies, look for ways to increase revenues.and decrease expenses, and protect the public asset of the golf course and clubhouse. He described the benefits of Valleywood. He then reviewed financial information,the proposed improvement projects, key performance indicators, and the proposed' timeline for the next steps. Councilmember Grendahl noted that the last two times Valleywood was analyzed the committee members were all men. She recommended getting input from women if one of the goals is to improve playability for women. She then commented on the Strategic Plan. She thinks it is a lot of fluff and so basic that what is included should have been done all along. She then gave examples of what she considered fluff. l CITY OF APPLE VALLEY Dakota County, Minnesota July 22, 2021 Page 5 Mr. Carlson explained what was being considered was hiring part-time staff to run the lesson program. He said they would not consider anything that would not make more money or provide � a benefit to the golf course in the long run. ' Councilmember Grendahl is concerned that things might move forward if the Strategic Plan is approved. She noted it is estimated that only 40 percent of the golfers are from Apple Valley, yet the City's taxpayers are being asked to bear the burden of the golf course. She is also concerned about the amount of money proposed to come from the Liquor Fund to support the golf course initially and on an annual basis. As a result, she will not be supporting this tonight. Councilmember Goodwin said he has a lot of trust in the people serving on the Committee and ' the Committee expects Valleywood will generate revenue over its operating expenses. Councilmember Melander said he knows there are golf courses around that operate at a profit. He suggests Valleywood copy their good ideas. He thinks golf is a great sport and the golf course is a great amenity that needs to be run smart. � Councilmember Bergman said the Committee based its decisions on the three golf courses listed in the presentation. Each of those courses were in the same or worse position than Valleywood is today. He said their operations today are spectacular. He then described some of the differences�between those golf facilities and Valleywood. He said that he served on the Committee and clarified that women had an opportunity to serve, but no one stepped forward. However, female golfers did provide their input and he welcomes their future comments and input. Discussion followed regarding the banquet business. Mayor Hooppaw said he also served on the Committee and the Committee took an honest look at this and what Valleywood needs. Key performance indicators were identified and will be ` � _ monitored so that Valleywood can be financially successful for the long term. �, Discussion continued. Mayor Hooppaw stated that only the Strategic Plan is on the agenda tonight and any approval for dollars associated with the Plan will come later. Councilmember Goodwin reminded everyone that the citizens of Apple Valley voted on the golf course and passed a park bond referendum to build it. He takes that very seriously. Councilmember Grendahl said she takes it very seriously too and believes additional funding should also be part of a park bond referendum. � The Council continued discussion. \ � ' _ CITY OF APPLE VALLEY � Dakota County, Minnesota - � _ , July 22, 2021 � Page 6 ! Mr. Carlson said he believes there is still an opportunity for women and others in the community to be involved in this process going forward, if it is approved. - ' 1 - , ' Councilmember Bergman pointed out the golf course is also green space or park space used year , round and enjoyed by the entire community, not just golfers. - - MOTION: of Goodwin seconded by Bergman, approving Valleywood's Strategic Business Plan for 2022-2031, and directing staff to proceed with action items outlined in the Plan:Ayes - 4 -Nays - 1 (Grendahl). � � �, AGREEMENT FOR VALLEYWOOD ON-COURSE IMPROVEMENTS . ' _ ,- Mr. Carlson described the ag"reeinent with Norby Golf Course Design, Inc., for Valleywood on- course improvements. � � Councilmember Bergman said he hopes the ideas that come forward are prioritized and not pushed to the side. He strongly suggested staff go look at other golf courses and facilities. Discussion followed. � , , . MOTION: ' of Goodwin, seconded by Melander, approving the Agreement for Valleywood on-course improvements with Norby Golf Course Design, Inc., in the amount of � $11,500.00, and authorizing the Mayor and City Clerk to sign the same: Ayes -4 -Nays- 0 - Abstain- 1 (Grendahl). �. Councilmember Grendahl said she abstained because she is not sure this is the right thing to do. COMMUNICATIONS , . � ,. , , Mr. Saam said the lack of rain has led to drought conditions across the state. The Minnesota Department of�Natural Resources has set water usage reduction goals for cities and asked Apple Valley to reduce its consumption to 6 rriillion gallons per day. He encouraged everyone to follow watering restrictions and reduce their irrigation to 50 percent. � Mr:Nordquist said on the consent agenda the City Council authorized CenterPoint Energy to use - a portion of the Municipal Center parking�lot on August 1 l, 2021, to serve free Kona Ice treats to residents and excavators and spread awareness�about calling 811 before you dig. � Mr. Lawell extended condolences to the friends�and�family of Bill Tschohl; who passed away on July 19, 2021. Mr. Tschohl was a tireless volunteer who gave a lot to many organizations and the Apple Valley community. � Mayor Hooppaw thanked Public Works staff for the recent invitation to join them at the Central Maintenance Facility and thanked them for the important work they do. , � -� ' � - _ � CITY OF APPLE VALLEY Dakota County, Minnesota � July 22, 2021 Page 7 CALENDAR OF UPCOMING EVENTS MOTION: of Grendahl, seconded by Bergman, approving the calendar of upcoming events as included in the in the Deputy City Clerk's memo, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded Melander,to adjourn. Ayes - 5 -Nays - 0. The meeting was adjourned at 8:16 o'clock p.m. Respectfully Submitted, � �� Pamela J. Ga ette ity Clerk Approved by the Apple Valley City Council "`�" `� on S f 12/21 . Clint Hooppaw, Mayor