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Home My WebLink About10/19/2010 MINUTES OF LEBANON CEMETERY ADVISORY COMMITTEE MEETING October 19, 2010 - 2:00 p.m. Apple Valley Municipal Center COMMITTEE MEMBERS PRESENT: Nancy Anderson, David Brueshoff, Noel Hammill, Dave Kemp, Paula Moore, Alan Kohls, Gary Wagner COMMITTEE MEMBERS ABSENT: None OTHERS PRESENT: Public Works Director Todd Blomstrom Public Works Superintendent Mike Glewwe Cemetery/Public Works Coordinator Jean Bryant Bill Sanders, Sanders Wacker Bergly Mathew Lehnertz, Sanders Wacker Bergly Chair Kohls called the meeting to order at 1:59 p.m. APPROVAL OF AGENDA MOTION: of Kemp, seconded by Brueshoff, approving the agenda for today's meeting as written. Motion passed unanimously. AUDIENCE — 10 MINUTES TOTAL TIME LIMIT FOR ITEMS NOT ON THIS AGENDA There was no one present to speak. APPROVAL OF MINUTES — July 20, 2010 MOTION: of Brueshoff, seconded by Moore, approving the minutes of the July 20, 2010, meeting, as written. Motion passed unanimously. NEW/CONTINUED BUSINESS Activity Report Ms. Bryant reviewed the Lebanon Cemetery Activity Report for third quarter. There were 20 lot sales in the third quarter: 18 were to residents and 2 to non-residents; 16 sales were preneed and 4 were at need. There were 3 double niche sales, and 2 single boulder sales. There were 6 burials, of which 4 were traditional and 2 were cremations. There were no transfers, no title changes, and one return of a double boulder to the Cemetery. For January through September, there were 34 sales, 29 burials, 3 transfers, and 1 return of a boulder to the cemetery. Maintenance and Grounds Mr. Glewwe reported that routine maintenance was done at the cemetery, fall fertilizer was applied, and three granite benches were installed at the columbaria site. In preparation for winter, flowers were pulled and the soil tilled, trees were wrapped, and dormant seeding was done. He also reported the seal coating looks good. Master Plan Update Mr. Bill Sanders of Sanders Wacker Bergly, who is updating the cemetery master plan, presented three designs for the committee's review. Each design provides for at least 8,000 new burial sites. Of the cremation spaces, 50% are columbaria, 25% are in-ground in traditional lots, and 25% are in a cremation garden. Mr. Sanders went over each design in detail. The major points follow. Concept Plan 1 Strong east-west and north-south axis Community-oriented central area Open area in center for in-ground cremations A place for baby graves with a memorial feature Place for two garden mausoleums Memorial walk to include cremation boulders and benches Trees and berms would provide privacy Cremation boulder area in the southwest to have prairie landscaping The central walkway would have columbaria and plantings Provides for over 10,000 new interments Concept Plan 2 Includes some items from Concept Plan 1 Entrance is symmetrical with the west entrance The central arbor's columns would be columbaria The open space would provide far in-ground cremations Concept Plan 3 Includes some items from Concept Plans 1 and 2 Road is configured differently Southwest area has in-ground burials Memorial walk eliminated Committee members were unanimous in favoring Concept Plan 1. It makes good use of the space, provides a variety of interment options as well as the greatest number, and maintains the integrity of the original design. They liked that it could provide ways to involve the community with the cemetery other than for burials. MOTION: of Kemp, seconded by Hammill, recommending staff move forward with Concept Plan 1. Motion passed unanimously. General Price List Mr. Blomstrom presented three possible changes to the General Price List. The changes would cover expenses of pass-through items: the columbarium vase, cremation boulder emblem, and cremation boulder portrait. MOTION: of Brueshoff, seconded by Anderson, recommending staff present the General Price List changes to the City Council for approval. Motion passed unanimously. Volunteer Thank-You Cards Committee members signed thank-you cards to be sent to those who volunteered their services to the cemetery in 2010. 2011 Meeting Schedule The Cemetery Advisory Committee meets the third Tuesday in January, April, July, and October. The 2011 schedule would be January 18, April 19, July 19, and October 18. MOTION: of Kemp, seconded by Moore, approving the 2011 schedule as presented. Motion passed unanimously. MAC Convention Report Ms. Bryant presented a synopsis of the 2010 Minnesota Association of Cemeteries. Topics included being successful with making changes, Minnesota funeral regulations, the importance of a crisis plan, information on cemetery law, grave site turf establishment, tree and shrub care, and adding revenue to your cemetery. OTHER BUSINESS City News Article Chair Kohls noted the article from the City newsletter, included in the agenda packet, contained information on preplanning and a thank-you to the cemetery volunteers. ADJOURN MOTION: of Anderson, seconded by Wagner, to adjourn the meeting. Motion passed unanimously. Meeting adjourned at 3:28 p.m. Respectfully submitted, �, Je C. Bryant, Cemete ublic Works Coordinator Approved by the Cemetery Advisory Committee on �—/$' " a, d l�