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11/04/2021
coo 0000 6000* 0066 Meeting Location: Municipal Center City of Apple 7100 147th Street West Valley Apple Valley, Minnesota 55124 November 4, 2021 PARKS AND RECREATION ADVISORY COMMITTEE INFORMAL MEETING TENTATIVE AGENDA 6:00 p.m. 1. Referendum Process Update 2. Valleywood Improvements (Irrigation/On-Course) Update 3. Set Potential December Meeting of the Parks & Recreation Advisory Committee 4. Committee/Staff Discussion Items PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING TENTATIVE AGENDA 7:00 p.m. 1. Call to Order and Pledge 2. Approval of the Agenda 3. Audience —10 Minutes Total Time Limit —For Items Not on this Agenda 4. Approval of the September 2021 Minutes 5. Agenda Items A. Hockey Rinks Off -Season Conversion to Dog Park Areas B. Repurposing of Hayes Park Pickleball Court Area C. Division Fee Schedules a. Sports Arena & Hayes Park Arena b. Valleywood Golf Course c. Recreation 6. 2022 Meeting Schedule 7. Division Updates Committee/Staff Discussion Items A. Items for Future Meetings B. Other 9. Announcements 10. Adjourn NEXT REGULARLY SCHEDULED MEETINGS - Tentative: Thursday, January _, 2022, 6:00 p.m. (Informal) " " 7:00 p.m. (Regular) Regular meetings are broadcast, live, on Charter Communications Cable Channel ISO. (Agendas and meeting minutes are also available on the City's Internet Web Site www. applevalleymn.gov) City of ®: 0000 ••• Apple Valley ITEM: PARKS & RECREATION ADVISORY COMMITTEE MEETING DATE: TO: Mayor, City Council, Parks & Recreation Advisory Committee, and Tom Lawell, City Administrator FROM: Ron Hedberg, Finance Director DATE: October 14, 2021 SECTION: 1. November 4, 2021 Informal MEMO Finance Department SUBJECT: Follow up to Joint City Council Parks & Recreation Advisory Committee Meeting At the joint City Council / Parks and Recreation Advisory Committee meeting on September 30, 2021 there were a few questions related to existing General Obligation (G.O.) Park Referendum debt. Questions presented: • What is the current outstanding balances of park related G.O. Bonds? o The balance as of now is $10,580,000. Our annual principal payment is due each December 15. Interest is paid twice per year on June 15th and December 15th o On December 15, 2021 the payment due is $889,623, representing principal of $780,000 and interest of $109,263. • When are the outstanding bonds eligible to be refunded (refinanced)? o Each of the outstanding issues are refundable at any time following 12-15-2022 o The outstanding balance that would be eligible for refunding following the 12-15-2022 payment would be $8,980,000. As of December 2022, the outstanding interest rate ranges from 1.75% to 2.35% and there would 9 years remaining so likely there will be sufficient savings to do the refunding at that time. Original Issue Maturity Date Outstanding Current Balance Eligible Amount Interest Rate Outstanding for Refunding Principal balance (following 12- (as of Oct 2021) 15-22 payment) G.O. Refunding Bonds 2013A (refunded portions 2007A & $ 9,000,000 12-15-2031 1.75%to 2.35% $ 8,555,000 $8,245,000 2008 D) G.O. Bonds 2015B (Refunded 12-15-2022 2.0% $ 520,000 $ -0- portions 2007A ) G.O. Bonds 2015E (Refunded $ 5,860,000 T 12-15-2023 2.0% $ 640,000 $ 60,000 portions 2008D ) I G.O. Bonds 2015E (Refunded 12-15-2029 2.0% $ 865,000 $ 675,000 2011A) $ 10,480,000 $ 8,980,000 What is the annual Property Tax Levy to support this debt? o In 2021, the annual levy to support the outstanding G.O. Park Bonds is $1,048,445. With the existing scheduled levies the annual levy peaks in 2023 at $1,175,455 Some history on the bonds issued under the 2007 referendum authority: At the time of the 2007 referendum there were outstanding 1997 park referendum bonds which were refunded in 2004 and were levied until 2012 when they were refunded, at the time of the final levy in 2012 the levy amount was $885,000 for the 2004 bonds. The 2004 bonds were refunded in 2012 and the scheduled levy for the 2012 bonds was approximately $975,000 to $980,000 each year for 2013 to 2017. The levy for the 2012 bonds was paid for by other sources but the scheduled levy is represented in the chart below by the green bars and the green bars represent the 1997 referendum levy authority. The original 2007 referendum bonds were issued in 2007 and 2008, and included the first levy year in 2009 for both issues, and was approximately $660,000 in the first year 2009 and were structured to increase over time where they reached $ 870,000 in 2017. In addition there were bonds issued in 2011 that included the remainder of the referendum authority and included an additional annual levy of approximately 90,000 with the first year levy in 2012. In 2013, portions of the 2007 and 2008 issue (maturities after 2023) were advance refunded. In 2015, the remaining portions of the 2007 and 2008 issue (maturities after 2018) were advance refunded along with the 2011 issue maturities after 2018. These refunding issues were structured to keep the total debt annual service levy approximately equal to the original annual levy schedules of the 2007 and 2008 issues and we were able to shave off one year of maturity for the 2007/2008 issues and three years off the 2011 bonds. The levies associated with these bonds are represented by the different shades of blue bars in the chart below, all show as blue to represent the 2007 referendum authority. 2,500,000 2,000,000 1,500,000 Park Bond Related Property Tax Levy Debt Service t bb , b'A bai tib 1' .y`L ll ", , ,y6 ,"' ,y2 tir ,k0 ,�h� ,�G ,fir ,t,P t' .1" 11 �W ,ti1i �,6 „�'> „�'L ,�O ,�O ,fib ,ti0 ,yb 1O ,�C� tib ,LO tib tib ,�O ,ti0 ,�O � ,fib 'G ,ti0' ,��' ,�� ,1Ci � ,�O ,y0 -O' ,yb ,LO ,1O 'O t, Park Bonds 2004 (refunde'97) M Park Bonds 2013 (refunded 2007/2008) ;x Park Bonds 201.2 (refunded '04) Park Bonds 2015 (Refunded 2007,2008, 2011) m Parks Bond 2007 / 2008 • A comment was made that any debt issued would be on top of the Capital Improvement Plan (CIP) Bonds that were issued in 2021. The CIP finance plan contemplated the issuance of approximately $24.8 million of total debt, with approximately $6 million each year from 2021 to 2024. The tax levy to support this CIP debt will be approximately $400,000 for each issue and is supported by an annual property tax levy. The CIP Bonds were issued to finance improvements at the Central Maintenance Facility, including Park Maintenance areas and the Johnny Cake Ridge Park Maintenance Facility. ma' ITEM: CONSENT 4.G. m. m� Apple COUNCIL MEETING DATE: October 14, 2021 Valley SECTION: Consent Agenda Description: Authorize Request for Proposals for Parks and Facility Master Plan Projects Related to Potential Parks Bond Referendum with Receipt Due by November 19, 2021 Staff Contact: Department /Division: Eric Carlson, Director Parks and Recreation Department ACTION REQUESTED: Authorize soliciting two (2) separate Request for Proposals for Parks and Facility Master Plan Projects related to a Potential Bond Referendum with receipt due by November- 19, 2021: • Parks Master Planning (Alimagnet, Farquar, Kelley, Redwood) • Facilities Master Planning (Community Center, Senior Center, Ice Arenas) SUMMARY: Staff is seeking authorization to release RFPs to solicit Landscape Architect and Architectural consulting services for projects related to a fixture Parks Bond Referendum. On Thursday, September 30, the City Council met with the Parks and Recreation Advisory Committee (PRAC) in an informal meeting to discuss the future of the Parks and Recreation System. The Council provided consensus direction to the PRAC and staff to begin a process to engage the community and explore if there is support for a Parks Bond Referendum that would: • Update our community and neighborhood parks and trail system • Reinvest in our major recreational facilities which include the community center, senior center, aquatics, and arenas. • Redesign/construct new park master plans for Alimagnet, Kelley, Farquar, and Redwood parks The planning process will seek input from residents and park users to determine their- future needs and interests so we can provide the appropriate level of parks and recreational facilities. A tentative schedule for the planning process is: Friday, October 15, 2021 RFPs Issued Friday, November 19, 2021 Proposals Due Wednesday, December 22, 2021 Notice of Award January 2022 - May 2022 Develop Master Plan(s) June 2022 Review with Parks & Recreation Advisory Committee July 2022 Review/Approval by City Council BACKGROUND: One of the City's adopted goals is to plan for the City's lonb teen system needs, including a possible Parks and Recreation Bond Referendum. As the Council is aware, the City has park system assets with a value that exceeds $31,000,000 (not including the aquatic center, comnnitlity center, senior center, or arenas) and many of the amenities (playgrounds, courts, trails, parking lots) are nearing the end of their useful life and will need to be replaced in the next few years. BUDGET IMPACT: It is anticipated that the investment in these consulting services will be approximately $120,000. It is recommended that the Future Project Capital Fund be used to fund these consulting services. ATTACHMENTS: Exhibit Exhibit REQUEST FOR PROPOSAL PROFESSIONAL DESIGN SERVICES Facilities Master Planning AV Community Center/AV Senior Center Apple Valley Sports Center/Hayes Park Arena Date of Issue: Friday, October 15, 2021 Proposals Due: Friday, November 19, 2021 Notice of Award: Wednesday, December 22, 2021 City of Apple Valley Parks and Recreation Department 14603 Hayes Road Apple Valley, MN 55124 11 Page Requested Services The City of Apple Valley is soliciting the professional design services of an architectural firm for the planning and design of Apple Valley Community Center, Apple Valley Senior Center, Apple Valley Sports Center, and Hayes Park Arena in preparation for a future Parks Bond Referendum. The selected firm will be responsible for guiding residents, the Parks and Recreation Advisory Committee, City Council and staff through the master planning design process including the creation of facility concepts and amenities, operational budget development, market/operational assessment and cost estimates as outlined in this proposal. Introduction The City of Apple Valley has a 2020 Census population of 56,374 and is a community that encompasses 18 square miles. Apple Valley has 51 city parks that cover nearly 900 acres. The City has two outdoor pools, two separate sheets of indoor ice, a standalone senior center, a community center and an 18-hole municipal championship golf course. The City has park system assets worth approximately $31 million dollars, which doesn't include the facilities mentioned above. The City last made significant investments in the park and recreation system in 2007 and is preparing for a potential Parks Bond Referendum in the future. A budget estimate for the planning effort has been established at $40,000. Procedure The following information is provided to assist you in delivering your proposal: • Number of hard copies needed: Two (2) • Provide an electronic PDF of the proposal. • Due date: Friday, November 12, 2021 by 4:00 p.m. • Mail or deliver proposal to: Eric Carlson — Parks & Recreation Director Apple Valley Parks & Recreation Department 14603 Hayes Road Apple Valley, MN 55124 • Questions please contact: Eric Carlson — Parks and Recreation Director Office Phone: 952-953-2310 Cell Phone: 763-350-8850 E-Mail: eric.carlson@applevalleymn.gov 21 Page Selection • The City intends to review all proposals and will contact each proposer for additional information or interviews, as needed. A staff recommendation will be made to the Committee/City Council for their review at an upcoming meeting. Tentative Schedule Friday, October 15, 2021 RFP Issued Friday, November 19, 2021 Proposals Due Wednesday, December 22, 2021 Notice of Award January 2022 — May 2022 Develop Concept Plan(s) June 2022 Review with Park & Recreation Advisory Committee July 2022 Review/Approval by City Council Scope of Services Each of the facilities listed may include but are not limited to the following tasks: • Site visit • Meeting with the owner to outline project • Gather appropriate data (City to provide information we have available) • Meet with Park and Recreation Advisory Committee as needed (could be a subcommittee) • Explore indoor playground, field house/turf, gymnasium, fitness space, walking/running track, therapy pool for seniors, large coffee lounge, misc. • Explore dryland training, locker rooms, lobby, misc. • Explore how changes to facilities impact campus layout, parking needs, etc. • Public meeting to seek interest(s) (emphasis on engaging BIPOC/underserved residents) • Development of on-line feedback method • Development of two - three high level concepts of each (Community Center/Senior Center) (Hayes Arena) (Sports Arena) • Market, demographic, and operational assessment to see how it compares to other comparable cities • Competitive market analysis, assess current and future program needs, determine user groups, help conduct stakeholder interviews, assess utilization rates review fee structure, develop operation cost impact analysis, develop revenue impact, and cost recovery level • Establish a rough budget estimate(s) for each concept • Presentation of concepts to staff/public • Refinement of preferred concept • Public meeting to review concept plans • Meet with City Council to review preferred concept plan • Development of cost estimate for preferred concept(s) • Development of graphics to be used in referendum effort 3 1 P a g e Proposal Content Please include the following detailed information in your proposal. Firm Information • Name • Address • Telephone • Website Firm History • Size of Firm/Staff • Years in Business • Organizational Chart of Firm Design Team (for this project) • Principal in Charge • Project Architect or Project Lead • Architect/Civil Engineer if necessary • Others Involved Design Team Specifics • Name • Years with Firm • Education • Licensure • Professional Experience • Pertinent Experience Representative Projects — Provide • Completion Date detailed information for no less than • Name, Location and Contact two (2) no more than three (3) • Narrative Description projects completed by your firm that • Photographs / Images best represents a similar scope, • Size of Facility budget, program, and complexity. For • Budget each project please include: • Bid Amount • Final Cost Fee Structure — The City is requesting • Total "not to exceed" fee for the complete bill an hourly contract based on a "not to of services listed in Scope of Services portion exceed" amount provided in this of this document proposal. Please provide the • Estimated cost of reimbursable and any mark following: UP • Hourly fee structure for each member of the project team 4 1 P a g e Apple Valley Community Center 14603 Hayes Road The facility is approximately 50,000 square feet with a portion constructed in 1989 and 2 gymnasiums added in 1998. Apple Valley Senior Center 14061 Hayes Road The facility is approximately 21,000 square feet and was constructed in 2009 Apple Valley Sports Arena 14452 Hayes Road The 35,000 square foot building was built in 1976 and has 1 (200 x 85) sized rink with four locker rooms and a lobby. Haves Arena 14595 Haves Road The 30,000 square foot building was built in 1995 and has 1 (200 x 85) sized rink with four locker rooms and a lobby. The process should include community engagement both in person and through the use of a community engagement platform such as Social PinPoint or Polco, etc. DISCLAIMER: This request for proposal is only a solicitation for information. The City of Apple Valley is not obligated to enter a contract, nor is it responsible for any costs associated with the preparation of proposals and interviews. The City reserves the right to reject any and all proposals and to interview firms which in the City's judgment will best meet the City's needs. The City may elect to award work to one, two, three or four different firms. 5 1 P a g e REQUEST FOR PROPOSAL PROFESSIONAL DESIGN SERVICES Park(s) Master Planning Alimagnet ® Farquar o Kelley m redwood ® Park(s) Date of Issue: Friday, October 15, 2021 Proposals Due: Friday, November 19, 2021 Notice of Award: Wednesday, December 22, 2021 City of Apple Valley Parks and Recreation Department 14603 Hayes Road Apple Valley, MN 55124 si: age Requested Services The City of Apple Valley is soliciting the professional design services of a landscape architectural firm for the planning and design of up to four (4) parks in preparation for a future Parks Bond Referendum. The selected firm will be responsible for guiding residents, the Parks and Recreation Advisory Committee, City Council and staff through the master planning design process including the creation of park concepts and amenities, and cost estimates as outlined in this proposal. The city may choose to award one, two, three, or all four park(s) to one firm or use a combination of firms to complete this work. Introduction The City of Apple Valley has a 2020 Census population of 56,374 and is a community that encompasses 18 square miles. Apple Valley has 51 city parks that cover nearly 900 acres. The City has two outdoor pools, two separate sheets of indoor ice, a standalone senior center, a community center and an 18-hole municipal championship golf course. The City has park system assets worth approximately $31 million dollars, which doesn't include the facilities mentioned above. The City last made significant investments in the park and recreation system in 2007 and is preparing for a potential Parks Bond Referendum in the future. A budget estimate for the planning effort has been established at $20,000 per park. Procedure The following information is provided to assist you in delivering your proposal: • Number of hard copies needed: Two (2) • Provide an electronic PDF of the proposal. • Due date: Friday, November 12, 2021 by 4:00 p.m. • Mail or deliver proposal to: Eric Carlson — Parks & Recreation Director Apple Valley Parks & Recreation Department 14603 Hayes Road Apple Valley, MN 55124 • Questions please contact: Eric Carlson — Parks and Recreation Director Office Phone: 952-953-2310 Cell Phone: 763-350-8850 E-Mail: eric.carlson@applevalleVmn.gov 2 1 P a g e Cplartinn • The City intends to review all proposals and will contact each proposer for additional information or interviews, as needed. A staff recommendation will be made to the Committee/City Council for their review at an upcoming meeting. The city may choose to award one, two, three, or all four park(s) to one firm or use any combination of firm(s) to complete this work. Tentative Schedule Friday, October 15, 2021 RFP Issued Friday, November 19, 2021 Proposals Due Wednesday, December 22, 2021 Notice of Award January 2022 — May 2022 Develop Master Plan June 2022 Review with Park & Recreation Advisory Committee July 2022 Review/Approval by City Council Scope of Services Each of the parks listed may include but are not limited to the following tasks: • Site visit • Meeting with the owner to outline project and park program • Gather appropriate data (City to provide information we have available) • Meet with Park and Recreation Advisory Committee as needed (could be a subcommittee) • Neighborhood meeting to seek neighborhood interest(s) (emphasis on engaging BIPOC/underserved residents) • Development of on-line feedback method(s) • Development of two - three concepts • Establish a rough budget estimate for each concept • Presentation of concepts to staff/public • Refinement of preferred concept • Neighborhood meeting to review preferred concept plan • Meet with City Council to review preferred concept plan • Establish a budget estimate • Establish operational budget estimate • Development of graphics to be used in referendum effort 3 1 P a g e Proposal Content Please include the following detailed information in your proposal. Firm Information • Name • Address • Telephone • Website Firm History • Size of Firm/Staff • Years in Business • Organizational Chart of Firm Design Team (for this project) a Principal in Charge • Project Landscape Architect or Project Lead • Architect/Civil Engineer if necessary • Others Involved Design Team Specifics • Name • Years with Firm • Education • Licensure • Professional Experience • Pertinent Experience Representative Projects — Provide • Completion Date detailed information for no less than • Name, Location and Contact two (2) no more than three (3) • Narrative Description projects completed by your firm that • Photographs / Images best represents a similar scope, • Size of Facility budget, program, and complexity. For • Budget each project please include: 0 Bid Amount • Final Cost Fee Structure — The City is requesting • Total "not to exceed" fee for the complete bill an hourly contract based on a "not to of services listed in Scope of Services portion exceed" amount provided in this of this document proposal. Please provide the • Breakdown of your total fee for each park following: individually if any discount if multiple parks were awarded • Estimated cost of reimbursable • Hourly fee structure for each member of the project team 4 1 P a g e Alimagnet Park — 211 Ridgeview Drive The park is 85 acres in size and borders the city of Burnsville. The park currently has a parking lot, playground, sand volleyball, building/shelter, disc golf course, canoe racks, paved/natural trails and other miscellaneous amenities. The park has shoreline on Alimagnet Lake. The City wishes to develop a new master plan for the park in preparation for inclusion into a potential referendum. While public engagement will shape the new master plan, likely outcomes include a new building/shelter suitable for graduation/family/small picnics of approximately 50-75 people, playground, modification of the disc golf course, trails etc. The city desires to engage a consultant to develop a master plan that will include cost estimates and graphics that can be used to educate the broader public as a part of the referendum process. The process should include community engagement both in person and through the use of a community engagement platform such as Social PinPoint or Polco, etc. Redwood Park — 311150t' St W The park is 12 acres and is divided by Cty Rd 42. The park currently has a parking lot, outdoor pool, playground, sand volleyball, tennis, basketball, building, shelter, ballfield(s), and other miscellaneous amenities. The City wishes to develop a new master plan for the park in preparation for inclusion into a potential referendum. While public engagement will shape the new master plan, likely outcomes include a new large 3 season shelter for approximately 150 — 200 people, inclusive playground, splash pad, demolition of the existing pool and building. Dakota County is currently working on a Visioning Study of Cty Rd 42 and desires to install an underpass within the boundaries of the park. The City would like our park planning to accommodate a structure for improved pedestrian safety. The County has done significant work in this area and will be a resource to establish location, grades, etc. The City desires to engage a consultant to develop a master plan that will include cost estimates and graphics that can be used to educate the broader public as a part of the referendum process. The process should include community engagement both in person and through the use of a community engagement platform such as Social PinPoint or Polco, etc. Farquar Park —13266 Pilot Knob Road The park is 11 acres and is on the city's east side. The park currently has a parking lot, shelter, restroom building, playground, basketball court, horseshoe pits, canoe racks, tennis, sand volleyball and other miscellaneous amenities. The City wishes to develop a new master plan for the park in preparation for inclusion into a potential referendum. While public engagement will shape the new master plan, likely outcomes include a new building/shelter suitable for graduation/family/small picnics, playground, etc. 5 1 P a g e The City desires to engage a consultant to develop a master plan that will include cost estimates and graphics that can be used to educate the broader public as a part of the referendum process. The process should include community engagement both in person and through the use of a community engagement platform such as Social PinPoint or Polco, etc. Kelley Park — 6855 Fortino Street The park is 5.6 acres in size and has high density housing on 3 sides. The park currently has a parking lot, restroom building, shelter, splash pad, playground, small stage, and other miscellaneous amenities. The City wishes to develop a new master plan for the park in preparation for inclusion into a potential referendum. While public engagement will shape the new master plan, likely outcomes include a new larger stage, water feature, address peak parking times, food truck area(s), playground, etc. The City desires to engage a consultant to develop a master plan that will include cost estimates and graphics that can be used to educate the broader public as a part of the referendum process. The process should include community engagement both in person and through the use of a community engagement platform such as Social PinPoint or Polco, etc. DISCLAIMER: This request for proposal is only a solicitation for information. The City of Apple Valley is not obligated to enter a contract, nor is it responsible for any costs associated with the preparation of proposals and interviews. The City reserves the right to reject any and all proposals and to interview firms which in the City's judgment will best meet the City's needs. 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PRESENT: Parks and Recreation Advisory Committee Chair Brent Schulz; Secretary Josh Gaffke; Committee Members, Dave Freed, Noel Hammill, Lisa Hiebert, Matthew Hinrichs, and Mark Schori; Parks and Recreation Director Eric Carlson, Park Maintenance Superintendent Mike Endres; Recreation Manager Susan Muelken; Administrative Coordinator Dorene Perkins. ABSENT: None Roll Call All Committee members present. ITEM 1. Call to Order and Pledge Chair Schulz called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance. ITEM 2. Approval of Agenda MOTION: by Gaffke, seconded by Schori, approving the agenda as presented. VOTE: Yes — 7, No — 0 ITEM 3. Audience — 10 Minutes Total Time Limit — For Items Not on the Agenda No one requested to speak. ITEM 4. Approval of the May Minutes. MOTION: by Hammill, seconded by Gaffke, to approve the May 6, 2021, meeting minutes as presented. VOTE: Yes — 7 No — 0 CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE September 2, 2021 ITEM 5.A. Agenda Items — Hockey Rinks Off -Season Conversion to Dog Park Areas Responding to a resident's request at the May Parks and Recreation Advisory Committee meeting, Parks Superintendent Endres reported reviewing the park system for hockey rinks that may have the potential to be converted to off -leash dog park areas in the off-season. Two locations were determined to be possibilities, Delaney and Huntington parks. The pros and cons of each were defined. Also reviewed were proposed dog park rules of conduct, surrounding communities' comparisons, and the cost of potential conversion of a rink. MOTION: by Hammill, seconded by Freed, directing staff to continue researching Delaney and Huntington parks as potential sites for conversion of a hockey rink to an off -leash dog park area. VOTE: Yes — 7, No — 0 ITEM 5.11. Agenda Items — Bernstein Memorial Recap Recreation Manager Johnson reported the August 21, 2021, Barry Bernstein Memorial sprayground dedication was successful. Approx. 100 family, friends, and co-workers were in attendance. The family is very appreciative of the memorial. ITEM 5.C. Agenda Items — Johnny Cake Ridge Park Pickleball Courts Update Parks Superintendent Endres reviewed the construction status of the new pickleball courts and indicated the courts may be available for use in early September. The project has experienced some delay due to supply chain issues. Trash/recycling receptacle, benches and shade structure to be installed soon. ITEM 5.1). Agenda Items — Set Special Informal Meeting to Discuss Future of Hayes Park Pickleball Courts — Tuesday, September 28, 2021 MOTION: by Hinrichs, seconded by Freed, to schedule a Special Informal meeting Tuesday, September 28, 2021, 6:00 p.m. at the Apple Valley Community Center to discuss the future of the Hayes Park pickleball courts, and other business that may come before the committee. VOTE: Yes — 7, No — 0 ITEM 5.E. Agenda Items — Set Special Joint City Council/Parks & Recreation Advisory Committee Meeting — Thursday, September 30, 2021 -2of4- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE September 2, 2021 MOTION: by Freed, seconded by Hinrichs, to schedule a Special Informal Joint City Council/Parks & Recreation Advisory Committee Meeting Thursday, September 30, 2021, 6:00 p.m. at the Municipal Center to discuss the Park Master Plan, and other business that may come before the committee. VOTE: Yes — 7, No — 0 ITEM 5.F. Agenda Items — Set Special Meeting of Parks & Recreation Advisory Committee in October MOTION: by Hammill seconded by Schori, to schedule a Special Informal meeting Tuesday, October 5, 2021, 6:00 p.m. at the Municipal Center to discuss the Park Master Plan, and other business that may come before the committee. VOTE: Yes — 7, No — 0 ITEM 6.A. Division Updates Division update reports were included in the agenda packet. ITEM 7. Committee/Staff Discussion Items — None ITEM 8. Announcements None ITEM 9. Adjourn There being no further business, the Parks and Recreation Advisory Committee meeting was adjourned. MOTION: by Hiebert, seconded by Gaffke, to adjourn the meeting at 7:42 p.m. VOTE: Yes — 7, No — 0 -3of4- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE September 2, 2021 Respectfully Submitted, Dorene Perkins, Administrative Coordinator Approved by the Apple Valley Parks and Recreation Advisory Committee Brent Schulz, Chair on November 4, 2021. -4of4- so* 0000 00000 0eee City of 000 AppValle v ITEM DESCRIPTION: ITEM: PARKS & RECREATION ADVISORY COMMITTEE MEETING DATE: SECTION: Hockey Rinks Off -Season Conversion to Dog Park Areas ------ - ----------------------- --- - - ---- ----.. -- - - STAFF CONTACT: DEPARTMENT/DIVISION: Mike Endres, Parks Superintendent Action Requested: 5.A. November 4, 2021 Parks and Recreation Department Regular Motion recommending City Council approval of utilization of either one, both, or no use at all of the Huntington Park and/or Delaney Park hockey rink(s) for an off leash dog park during the off-season. Summary: On May 6th, 2021, during the open house open forum portion of the Parks and Recreation Advisory Committee meeting, a resident requested the City of Apple Valley consider using a hockey rink as an off leash dog park during the off-season. Staff investigated the hockey rink system in Apple Valley and determined that Huntington and Delaney hockey rinks would be the best choices for an off leash dog park. Over 200 letters were sent out to each of the neighborhoods and an open house was hosted at the Apple Valley Communnity Center on October 7th . Here are some of the comments received: • This is a great opportuninty for dog owners to give their dogs exercise • Make sure informational signs/rules are clearly posted on site and city website. • Will the rink be maintained during dog use • Dog waste run off during heavy rain events • Be sure users are picking up after their dogs • Avenue for the public to offer suggestions • Offers something close to residents • Smell and noise • Parking could be an issue with Delaney's high use athletic fields • Good use of property in off season • There are dog parks in surrounding communities why do we need one Surrounding communities with dog parks: Burnsville, Alimagnet Dog Park • 7 acres, fenced in area with designated areas for smaller dogs. Free with a $25 Membership available/optional to offset maintenance fees. Rosemount • Jaycee Park and Bloomfield Park. Free, Inside hockey rinks. Lakeville 0 Ritter Farm Dog Park, Free, Fenced in area with designated area for smaller dogs. Eagan • Thresher Fields Park, 6.4 acres, Free, Fenced in area with designated area for smaller dogs. Savage • 2 Acres fenced in off -leash area. Dakota County ( Dakota Woods) Located 4 miles east of Rosemount, 16 acres fenced in area. Pass required $6.00 per day, $42.85 annually. Background: 1. Park and Recreation Advisory Committee is asked during the open forum section of the May 61h meeting to consider using hockey rinks as an off -leash area. 2. Staff investigates possible sites in the Apple Valley Valley Park system. 3. Staff decides that Huntington and Delaney are the best options. 4. Staff presents options to the Parks and Recreation Advisory Committee on September 2"d. Suggestions from committee and staff were to host an open house and send out letters to the neighborhoods surrounding Huntington and Delaney Parks. 5. Letters go out to the neighborhoods on September 16t1, 6. Open house is hosted at the Community Center on October 7th from 6:00 pm to 7:00 pm. 7. Presentation to Park and Recreation Advisory Committee on November 41h 2021 with the results of the letters, emails and voicemails. Budget Impact: $2,500.00 Adding fencing at the entrance Posting sings and dog waste stations ATTACHMENTS: Following PUBIC COMMENTS RE: POTENTIAL CONVERSION OF HOCKEY RINK(S) TO DOG PARK AREA(S) Rec'd Communication Comments 10/7/2021 Open House 1.) Add waste bags to entrance 2.) Limit number of dogs? 3.) Smaller opening - gate open & close 14.) Website with rules/guidelines 5.) Signage to encourage leash use outside of dog area 6.) Rule to always have leash in hand 7.) Rule to have up to date rabies vaccine 10/7/2021 Open House The Parks department doesn't maintain the rink now (warminghouse/lights never on). Why should ,we believe any maintenance would be performed if it were a dog park? (waste removal, fence/gate maintenance). Residents don't clean up after dogs in park. Why would they in rink? Who's going to clean rink prior to ice being put down? Dog urine kills grass in high concentration. Add that to putting ice down and come spring you'll have a mixture of animal waste and water, who's ensuring that doesn't happen? If/when the gate system becomes broken or a hazard to skaters, when does it get fixed? By whom? How often will it be monitored or is it up to residents to call it in? Is there even a yearly/biyearly repair budget in place? Because let's be honest, kids will climb it and if left there over winter/pucks and players will knock into it. Is the rink going to be repaired prior or is animal waste just going to be allowed to drain off into the and adjacent to the rink; i.e., the boards as they are, are flush to the ground. They are not resessed in the ground. Significant storms can cause runoff into the pond. 9/18/2021 E-mail I'm 73 but I skate and walk at Delaney. Been down here one year this week. It's a dogs world (people care about them more than people). However, they area sh*t show. 9/20/2021 E-mail We just received the letter in regards to off leash dog parks and my wife and I think it's a great idea. It's a great way to leverage the land use in the parks at a very minimal cost, just as long as insurance costs don't increase. I see more people have dogs without fenced yards and this will fill a need for pets to get exercise! ,Just pick up the poop! LOL 9/24/2021 E-mail I think it would be GREAT, as our neighborhood is bursting with loveable dogs, and the owners all know one another. I think it would work well as long as there are: !*Rules clearly posted *Registrations for monitoring Rec'd Communication 'Comments - *Clean up stations, and r*Some sort of avenue for complaints if there are dogs that are aggressive, owners who don't clean up, etc I also would hope it would be a 'private' dog park, meaning only those in the Huntington subdivision (or in a limited amount of surrounding subdivisions) are allowed, and that we don't have to pay large fees to use it. If it is proposed to be more of an "anyone can drop by' situation, I would have some reservations. It would be difficult to know the dogs and their temperments, and attacks could be hard to see coming sand managed, especially in such a small space. I'm not sure how the dog park in Rosemount runs, but sounds like we wouldn't be reinventing the wheel. If it is successful model elsewhere, I think it's worth a go! 10/7/2021 E-mail My comment ... I support the creation of more off -leash areas. I am ok with paying an annual fee. (I generally use Dakota Woods but that is a long way from my home). One example of the demand for this ... On Monday afternoon while I was walking my dog (on leash) at Wildwood Park, there were three dogs off -leash! 9/18/2021 E-mail I think it is a great idea to use the hockey rinks while they are just standing idle in the spring, summer and fall. The rinks might be a little small if you get a lot of dogs but I would think and hope that people would use common sense and not crowd. We as former dog owners welcome the idea and I am sure others in the areas close to the rinks will too. Good thinking. P.S. Our son, Dan Schultz, is Parks & Recreation Director for Rosemount... but ... I still like your idea! 9/28/2021 E-mail This is a quick note in support of the proposed off leash dog parks at Huntington and Delaney Parks hockey rinks. I have lived in Apple Valley for 10 plus years, 6 of which in a house that backed to Delaney and now ,currently live in a house that backs up to Huntington. As both a resident and dog owner I would have loved the access to a fenced in area close to home. Instead I have found myself driving to Bursville, Rosemount and Bloomington to provide this for our pets. While I am no longer as connected to the neighborhoods surrounding Delaney, I can say that I see many dog walkers in Huntington and think it would be a great use of underutilized space outside of the winter months. I appreciate Apple Valley considering and please let me know if you would like to discuss further. 10/11/2021 Does not want off leash dog park Rec'd Communication ',Comments 10/11/2021 Text I thought I'd give you our view of the off leash dog park area in Delaney Park. We think it would be a !great idea as long as all the poop would be picked up by the owners. If not picked up, we are down ,wind of the area and it would have potential to become a real stinker. I 10/7/2021 II E-mail As a resident I fully support using ice rinks as an off leash dog option. I have used facilities in i Bursville many times while my kids have been at ball fields or soccer fields practicing. It's a great "way to let the dogs run free in a low -maintenance and safe setting. Thanks for hearing my feedback! 10/10/2021 E-mail Have you changed City Ordinance already to allow off leash in a city park? I pay my annual permit fee and take my dog to Dakota woods dog park in Rosemount. There's also a dog park in Alimagnet. Why do we need another one? These two are never at capacity As long as VAA continue to use those rinks as soccer fields in the summer it's an issue of hygiene. Even if 100% of people cleaned up the feces (and they won't), what would you do about the urine? ,Theoretically those dogs could be peeing on the grass minutes before the children use it. How many ,times have you seen a young child pick grass and dandelions than pay attention to the soccer ball at ,these games? 'Also, due to the size of the rinks and the proximity, again, to the residents, my concern would be the smell and noise. So much for a nice picnic area nearby, huh? People are already using the open fields as a dog park, so how would you keep that from happening with abandon? Is it going to take one of these loose dogs biting a child before you understand that dog parks are designed to be dog parks, and only dog parks. Outdoor hockey rinks are not designed with the necessary "airlock" entrance ,that responsible municipalities require for their dog parks. 10/14/2021 staff notes (N.T.) Delaney receives relatively heavy use by youth athletic organizations as well as Salvo Soccer Club renting the soccer fields six days a week. There are three youth soccer fields there and a baseball ,diamond that is also used as a lacrosse practice location. I was a bit concerned about parking and ,the general high level of activity in a neighborhood park even without a dog park in the mix. If Delaney needs to be a dog park location, I might have to adjust the amount of athletics scheduled jthere, which would affect rental revenue. I'm not saying we can't or shouldn't use Delaney as a dog park site, but the existing park use is definitely a factor to consider. 10/26/2021 email Please accept this as m support for do arks at Huntington and Delaney arks. If only one ark is p Y pp dog g Yp Y p selected, my preference would be Delaney. It goes without saying that refuse bags should be made ,available at the entrance along with a waste receptacle. As you are probably aware, while serving as a place for dogs to socialize and expend energy, they are also great community -builders as the force neighbors to speak to one another. My wife and I raised five boys in the home we're in and I've lamented for decades the lack of interaction between neighbors. Dog parks are the great equalizer and I'm looking forward to meeting neighbors who I 1 might not get to meet otherwise 10/28/2021 •o* •000 00*0* •090 000 Apple Valley Off Leash Dog Park City of Apple Valley - Parks & Recreation Department Apple Mission Keys to Success 1. Service The City of Apple Valley is pledged to promote and enhance the 2. A Great Place to Live health, safety, and general well-being of its citizens and all who visit the City. 3. Business Oriented 4. Safe Goals 5. Parks to Experience Provide a full range of municipal services 6. Healthy and Active Encourage active participation in city government activities 7. Sustainable Promote quality development Provide a balance of residential, commercial, and public uses 8• Accessible Promote employment opportunities within the community 9. Successful Downtown Experiment with new ideas in the delivery of public services 10. Exceptional Learning Transmit to future citizens a better and more beautiful community 11. Technology and Innovation 12. A Community for a Lifetime 10/22/202. A�v`alloy f ::plc: Valley - Prrks &Recreation 1 10/28/2021 May 6th 2021 • On May 6t" 2021 during the public open forum portion of the Park and Recreation Advisory Committee, there was a request for an off leash dog Park in Apple Valley. • Currently The City of Apple Valley does not offer a dog park. • The request suggested using a hockey rink as an off leash area. • The City of Rosemount has 2 rink sites used for this purpose. Jaycee Park and Bloomfield Park. • Staff did some investigation and has come up with the following sites. Delaney Park (-a4,,-.-b4-)z... 2 10/28/2021 Pros • Separation from homes. 250 feet to the nearest house property line • Least used ice rink • Close to walking path • Could be a dog area longer into the early or later winter Cons • Close proximity to the playground • A lot of evening activity on the soccer fields near by • Parking can be a concern during high field use times. 3 10/28/2021 t h 4o, a y n c,. Q Pros • Ample parking • Low use athletic area More separation from playground • Close to walking path m 10/28/2021 Cons • Close proximity to homes. 85 feet to the nearest property line. • Hockey rink is smaller than Delaney. Open April to November • Utilize the hockey rink for an off leash dog area when hockey rink is not being prepared or used during the ice season. • Fabricate latching swing gate to contain dogs. 5 10/28/2021 Other things to consider • Rules of conduct • For the safety and enjoyment of all park visitors the following rules of conduct shall be in effect at all times. • Use of the off leash area is at your own risk. Owners are responsible and liable for injury or damage inflicted by their dogs. • Park Hours: Daily 5:00 a.m. —10:00 p.m. • Owners must immediately pick up their dog's waste. • No more than three dogs are allowed per person and owners must carry a 6' leash for each dog. • Aggressive dogs are not permitted. If your dog becomes unruly or plays rough, please leash it immediately. • Owners must keep unleashed dogs in sight, under voice control at all times. Continued • Dogs must always be leashed outside of the rink area. • Dogs must be licensed, vaccinated and be wearing up-to-date license tags at all times. • Remove prong and/or spike collars while in the off leash area. • Female dogs in heat and puppies under the age of 4 months are not permitted. • Unattended dogs are not allowed at any time. • Do not allow dogs to dig or bark excessively. • Children under the age of 16 must be supervised by a responsible adult. Younger children must be close enough to hold hands with their responsible parent or supervising adult. • PLEASE NOTE: If you live within Apple Valley city limits, your dog must be licensed and be wearing current tags to visit the park. If you live outside of Apple Valley city limits, at a minimum your dog must be wearing current rabies vaccination tags. • For questions or to report a safety concern, call the Apple Valley Parks & Recreation Department at 952-953-2300 R 10/28/2021 Surrounding communities with City/ County owned dog Parks • Burnsville, Alimagnet 7 acre Dog Park. Fenced in area with designated sections for smaller dogs. Free, $25 Memberships available/optional to offset maintenance fees. • Rosemount, Free, Jaycee Park and Bloomfield Park. Inside hockey rinks. • Lakeville, Ritter Farm Park Dog Park, Free, Fenced in area with designated section for smaller dogs. • Eagan, Thresher Fields Park 6.4 acres, Free, Fenced in area with designated section for smaller dogs • Savage, 2 Acres fenced in, off leash. • Dakota County (Dakota Woods) 16 acres of fenced in area. Pass required $6 per day $42.85 annually. Costs • Estimated costs for 2 — 6 x 4 foot swinging entry gates with hardware. $1500.00. per site • Optional leash removal fencing section. $2000.00 per site • Informational signs $100.00 per site • Dog waste stations $275.00 each 7 10/28/2021 Optional leash removal area Action item • Staff is requesting that the Park and Recreation Advisory Committee recommend: 1.Using Huntington Park hockey rink as an off leash dog park April to November. 2.Using Delaney Park hockey rink as an off leash dog park April to November. 3.Using both Huntington and Delaney hockey rinks as an off leash dog park April to November. 4.Using neither site as an off leash dog park site. 0 i®® ITEM: rj,B, •0000 ®®i® PARKS & RECREATION ADVISORY City Of COMMITTEE MEETING DATE: November 4, 2021 Appall SECTION: Regular valley g ITEM DESCRIPTION: Repurposing of Hayes Park Pickleball Court Area STAFF CONTACT: DEPARTMENT/DIVISION: Eric Carlson, Director Parks and Recreation Department Action Requested: Discuss the future use of the Hayes Park Pickleball Courts and make a recommendation for City Council consideration in January/February 2022. Summary: The City of Apple Valley first installed pickleball courts in Hayes Park in 2013. Since that time there has been a number of public discussions with the adjacent neighborhood and community regarding the courts and the noise produced from pickleball. Some neighbors/residents enjoy the pickleball activity in the park while others find the noise to be unacceptable. The City of Apple Valley has pickleball courts at the following locations: Location Approximate distance from middle of courts to nearest residential property line Comment Greenleaf Park 100, Tennis/Pickleball Ha emesiter Park 220' Tennis/Pickleball H-a�i 4-W P "rzczric 4 Johnny Cake Ridge West Park 1,300' Pickelball Pennock Park 100, Tennis/Pickleball Redwood Park 130' Tennis/Pickleball Scott Park 225' Tennis/Pickleball When the Hayes Park pickleball courts were constructed in 2013, little was known about the potential impact noise from the sport may have on adjacent neighbors. Even today there are no known State or County laws/rules, or City ordinances that address how close a park amenity can be built to an existing property line. In June of 2018 the City Council authorized a sound attenuation study of the pickleball courts and found that the noise produced at the courts was within the Minnesota Pollution Control Agency (MPCA) noise guidelines. In an effort to improve the situation, the City Council directed staff to install a noise reducing barrier system in 2019 to help alleviate some of the noise concerns. A subsequent sound attenuation study was performed in June of 2019 which showed that the noise had been reduced by about 23-25% and remained well within MPCA guidelines. In March of 2019, the City Council passed a resolution that asked staff to research a new location and anticipated construction costs for replacement pickleball courts and in April of this year awarded a contract for the construction of eight (8) new pickleball courts at Johnny Cake Ridge West Park (JCRWP). Based on the fact that the Council's direction was to construct replacement courts the Hayes Park pickleball courts were closed once the JCRWP courts opened for play in September. In their March 2019 resolution, the Council directed that a meeting of adjacent neighbors be held so residents could propose alternate uses for the Hayes Park pickleball courts should the courts be relocated. On Tuesday, September 28th we hosted an open house to solicit input from neighbors/residents. Some of the feedback we received includes: • Keep the courts open for use as pickleball courts • Closing the courts seems to be a waste of tax payers dollars • Build an adaptive playground for people with disabilities • Develop a picnic area with tables, benches, shelters • Plant natural vegetation to encourage pollinators • Build a covered outdoor hockey rink • Build a skate park • Build a basketball court • Build an obstacle course At the Open House meeting both those for and against pickleball at Hayes Park seemed to have a good conversation trying to understand each others position. Ultimately the Park & Recreation Advisory Committee (PRAC) must make a recommendation on what the future use of the space may be which the City Council will review prior to making a decision in January/February 2022. Based on the communities that surround Apple Valley, the following information is available related to pickleball only facilities currently being provided: Apple Valley Burnsville Eagan Lakeville Rosemount Average 2020 Population 56,374 64,317 68,855 69,490 25,560 57.078 Pickleball Courts 8 6 17 12 - 11.67 Residents per court 7,047 10,720 4,050 5,791 - 6,854 As the PRAC is aware, on Thursday, September 30th the City Council held a joint meeting to discuss the Future of the Parks and Recreation System. The Council provided consensus direction to the PRAC and staff to begin a process to engage the community and explore if there is support for a Parks Bond Referendum that would: Update our community and neighborhood parks and trail system Reinvest in our major recreational facilities which include the community center, senior center, aquatics, and arenas Redesign/construct new park master plans for Alimagnet, Kelley, Farquar, and Redwood parks Subsequently, the City has released a Request for Proposal (RFP) for architectural design services to develop concept plans for the future of the Apple Valley Community Center, Senior Center, and both arenas. Given that we will be developing a vision for the future of the facility and surround park area, it is recommended that the current pickleball courts be left vacant and locked until a new master plan for the park is developed. Background: August 2013 Pickleball courts open for use at Hayes Park, believed to be the first pickleball courts south of the river July 2014 Pickleball courts reconstructed and open for use June 7, 2018 ESI Engineering performs initial noise study, noise being produced from pickleball courts are within MPCA guidelines March 28, 2019 City Council adopts resolution that: • Established modified hours of operation for Hayes Park Courts Installation of noise attenuation barrier • Research construction of replacement pickleball courts • Agrees to host a meeting for adjacent neighbors to suggest alternate uses if pickleball courts are relocated June 6, 2019 ESI Engineering performs follow up noise study, noise being produced has been reduced 10-12 dBA after sound attenuation material installed April 22, 2021 City Council awards contract for eight (8) new pickleball courts at Johnny Cake Park West July 10, 2021 City Council approves purchase of tables, trash/recycling, sun shelter, windscreen for the Johnny Cake Ridge Park West pickleball courts September 11, 2021 Johnny Cake Ridge Park West courts open for play 22 parking stalls designated for "Park Use" to help provide some parking for park users because of shared parking lot use by High School students September 13, 2021 Hayes Park courts closed to play September 8, 2021 Park & Recreation Department sends out notices to approximately 240 adjacent homeowners inviting them to attend Open House or provide comments September 28, 2021 Park & Recreation Department hosts an "Open House" to solicit suggestions for alternate uses of the Hayes Park courts November 4, 2021 Park & Recreation Advisory Committee to review input received regarding future use of the Hayes Park pickleball courts November 2021 Anticipated installation of sun shelter and picnic tables — dependent on vendor delivery. January/February City Council to discuss community input and any recommendation 2022 made by the Parks & Recreation Advisory Committee (Specific date TBD) Budget Impact: M ATTACHMENTS: Comments Received March 28, 2019, City Council Resolution PUBIC COMMENTS RE: FUTURE OF HAYES PARK PICKLEBALL COURT AREA Rec'd Communication Comments 9/17/2021 by phone message Will not be attending the Sept. 28th meeting, but would like to see the courts become tennis courts 9/25/2021 online form submittal; Due to a scheduling conflict I am unable to appear in person at the upcoming hearing regarding the "re -purposing" of the Hayes pickleball courts. However, I have very strong opinions on the subject which I would like to share with you. Pickleball is one of the fastest growing sports in America and can be enjoyed by a wide range of ages. Because of a very vocal minority it appears our city leadership has been determined to allow the "tail to wag the dog" rather than encouraging this popular physical activity. The small number of people complaining purchased homes adjacent to a known community recreation area. Yet to satisfy them, tax dollars were spent on a noise study. Despite the results of the study showing sound levels to be within acceptable guidelines Additional tax dollars were then spent on installing sound -baffling material. Hours of usage were cut. That was still not enough to satisfy the complainants. I applaud the decision to build the additional courts on Johnny Cake which already are very popular. One might think that 8 courts to replace 6 courts is a "win" for the multitudes of pickleball enthusiasts in our area. One would be wrong. High school and middle school PE ,classes are now using the courts too. While it is an excellent idea to introduce youngsters to this sport, sometimes only 3 courts have been open to adults wishing to play. We simply need more courts than those that currently have been made available! Padlocking the Hayes courts is a foolish and wasteful error. There is no need to "re - :purpose" them. Given the popularity of this healthy and wholesome sport it would behoove you all to take a second look at the amenities available in our beautiful city and rethink this. Please re -open the Hayes courts so Apple Valley taxpayers can use them. Thank you for your consideration. 9/27/2021 phone call to Director Adaptive playground for people with disabilities 9/27/2021 email to Director Eric, as stated in our meeting today, my vision for the space previously occupied by the pickleball courts is summarized below. I also would like to know how to go about having the city update its noise ordinance to prohibit repetitive, staccato noise within 500 ft of any residential property line. I ,would also like to know how to update a relevant ordinance about prohibiting pesticide and insecticide use on turf grass. Once there is an updated noise ordinance, your pickleball related complaint nightmare will cease — or we'll see which City Council members vote against adopting and I'll be sure to get the grass roots out at election time. After all, those complaining about losing the convenience of the Hayes courts do have the option of using the indoor courts —they can still play there. As to Tom Goodwin's comments about how Apple Valley NEEDS new courts because we have less than other neighboring cities when we used to have the most (not sure why that fact proves a need, but whatever) — make developers include new pickleball courts in their senior housing developments. You can have them installed smack dab in the middle of the property and the residents can deal with their own noise — with the added benefit that the developers have to pay for it. There's your additional free pickleball courts, Tom. I guess if the residents don't like the noise, they can just turn off their hearing aids. The big solution to our noise complaints by a pickleball player was to just wear noise cancelling headphones when I'm in the yard, so the reverse should be a good enough solution for them. I can't say I have too much sympathy for the lady speaking at the last meeting about how the noise the football players were making as they jogged by the courts was messing with her concentration while she was trying to play. I mean, I'm trying to drum up a tear — I just can't. IRec'd ,Communication ,Comments As for the point of this email about revisioning the Hayes site, take a look at the overview of the entire site. The entire Hayes area is a destination for athletic -related activities only. There's a couple of picnic tables thrown around haphazardly, with no real purpose other than a couple of spots for adults to watch their children at the playgrounds. I would like to see the Hayes site become more of a destination for the families on a walk with their kids on the pathway that leads around the perimeter of the park area. I would like to see it become an innovative and sustainable picnic site — one that incorporates sustainable practices with native plantings for insect life cycles, a solar powered grill near an actual picnic area, a composting area that is then used in the landscape in the park, a rain garden area that can collect the rainwater from the roof of the community center, etc. The vision includes a paved tricycle path that would wind through the area and near the paved picnic section incorporate an adaptive park to provide a safe space for kids with other abilities,. It should include educational info signs about what residents can do in their own yards to encourage pollinators and natural habitat to create corridors for these insects. If you have a pulse, you know how habitat loss and loss of milkweek has reduced our billion monarchs to less than 45 million. That is just one species. There's no more connected corridor along their migration routes. You have an entire generation with young children, and those entering child-bearing age, that are EXTREMELY concerned about the future of our planet. There is a massive citizen movement underway to do whatever we can to do our part to save our planet from the worst of it. Apple Valley can be on the leading edge of this movement by incorporating all of these practices into their park system, and incentivizing residents to do the same. I don't know about you, but I like fruits and vegetables in my diet, and very few will be left to enjoy without our pollinators. I have neighbors still spraying their yards with poison, killing anything alive, including the soil. Humans are idiots. As you know the State of Minnesota has rolled out their Lawns to Legumes program, offering grants to residents to remove their turf grass and plant pollinator lawns, and I know the City of Apple Valley already has programs for rain gardens and other water conservation efforts. The Xerxes Society does partner with other groups and provides funding for certain programs — maybe the City could partner with them. Why not take this to the next level, be on the leading edge of something worthy, something that benefits the entire human race, not just a select group of an athletic population that enjoys a specific sport. Educate the masses about sustainable practices, promote solar roofs with incentives, promote electric appliances for those solar powered homes, install electric car charges in parking area, lead by example by implementing these things into your public buildings and spaces. You could put Apple Valley on the map for something truly phenomenal. 9/27/2021 email to Parks , When the pickle ball courts were installed in the middle of the 2 outdoor hockey rinks, it made the east rink difficult to use. For the majority of the outdoor ice season, there is not a skating path between the 2 rinks, so it is very difficult to reach the east rink. If fuiture changes to this area would support better access, that would be a great improvement. I have thought a covered outdoor hockey rink would be great. At a greater cost, but improved usability, a chiller or refrigeration system would allow this outdoor ice to have a longer season. This same area could have field turf installed in it during the spring/summer and be made available for "early" spring sport practices - soccer, baseball, and/or lacrosse - when the typical outdoor fields are too wet to use. I know the high school(s) recently installed artificial turfs, so maybe the demand for this type of field surfaces is diminished. I don't know if these school district fields will be made available for use by the youth sport teams (VAA). In an ideal situation, I suppose the outdoor rink would be next the Hayes Ice arena such that the one zamboni could actually be used to periodically resurface the outdoor rink. There are a couple of similar facilities in the area: Rec'd 'Communication Comments htt www.edinamn.gov/Facilities Facilit Details Braemar-Arena-Backvard- Rink-68 htt ss://Www.stlouispark.or our -city facilites-buildings/roc-recreation-outdoor= center Thanks for your consideration, 9/27/2021 email to Director As a pickle ball player, I was very disappointed that the courts closed due to complaints from two neighbors. Maybe if the neighbors involved in the closure saw the value in exercise they would have felt differently. 9/27/2021 email to Director Since that area is paved, my suggestion is to make it into a skate park or basketball courts. Thanks again for allowing us an opportunity to share our vision for the now vacant space at Hayes Park. I concur with my wife on her thoughts and hopes for the space, and would not like repetitive sports such as pickleball/basketball return to the vacant lot. I too have been taken in by the need for our pollinating plants and animals, and as you may or may not be aware our front garden, which were told a number of times by the pickle ball players to use is now an official monarch way station. We have at least 6-7 cars slow down and read the information, we have also seen a growth in sustainable gardens along our street, so something that apple valley should be proud of and promote as my wife mentioned in her vision statement for the space, it's an ideal opportunity to help our environment. I mentioned to Eric that there was some communication with a group that was looking to bring an adaptive park, but unfortunately were treated rather rudely but a previous parks director. I talked with the lady who was heading up the campaign and she had already raised $35,000 towards the park. As your aware we have other abled and special needs children and young adults that live in the neighborhood. I'm sure that they may welcome a safe and stress -free environment to enjoy, I know from the comments I have received that looking at a grey wall for the last few seasons was and has been rather depressing. Mayor Mary also shared her vision with us and the council when she was in office, she had remarked that an open space with a canopy, somewhere to enjoy the park was something she would like to see. So something to add to the list. I was also able to view the video of the last meeting, thanks for sharing Eric and I also appreciate the video call today. I'd also like to thank Ruth for reminding everyone that the conversation on pickleball is over and that were moving on. I understand the frustration of the people that voiced ,their concerns, however our new major informed them that this was not a snap decision but one ,that was taken over time and as our major mentioned if we would have had the time again it would not have been built at Hayes. Unfortunately outside and inside influences pushed that through rather quickly and quietly, but I think it's important we move forward as Eric, Jon, Ruth and Tom have asked us to do even though it's taken some time. My wife has asked for a change in the ordinance which would clear this matter up pretty quickly, regarding noise, I think she described it in her email. My understanding is that the cost of the two out side courts have cost the city around $720,000, plus the renovation of the inside courts and the new floors, the bill for that escapes me at the moment. But that would push us I'm sure up to close $800,000 on only the pickleball. Rec'd Communication Comments New courts have been built and yet folks are still unhappy. The noise and constant repairs I'm sure it taxing on every one. We have done our research and have consultaned with some of the leading figures on pickleball and the issue that arrive from it. There have been may cases throughout the United States regarding pickleball and it's effects, and as the gentleman from the sound company said he cannot guarantee any of those results,. it takes more than an hour to do a true noise test, ask the Department of environmental health. At a minimum the experts say 300' and 500' is a typical starting place away from a residential area. We again are concerned that pickleball Will return thats why we continue to belabor the point. The effect on our health, well being and mental health has suffered for 6 years. It's been a massive relief not having the noise these last few weeks and we have been able to return to our regular gardening habits. Yet today we are told there may be a possibility that folks will ask for the pickle ball courts to reopen, and again it's because of the loud few. We have folks that think having inside assistant, chats on the side and a I'll scratch your back attitude is the way to move forward and that was evident in 'the video. We have followed all the correct channels, reported our concerns and we're treated rather poorly, threats to my personal safety, personal information shared on your website, racist comments at the meetings, the list goes on. I'm asking that you think long and hard about the cities next steps with the vacant space. It's an opportunity to bring back a community with a new and fresh approach, and if folks want new pickleball courts, then ask for them in the referendum. Once again thank you for your time. Questions please let me know. 9/28/2021 open house Looking forward to playing on these courts. Looks well thoughout with shared space with the school. Thank you. 9/28/2021 open house ,1.) An obstacle course. 2.) Part garden, part playground, part hangout spots with bike path. 9/28/2021 open house 6 courts at Johnny Cake were utilized by the high school during recent play by my group of senior players. Feedback I received today is that the popularity in the schools is dramatically increasing, so all courts will be in demand. I know we have priority, but don't want to "kick kids off the courts" and stifle their interest and ;growth into the sport. So pleae reopen the Hayes courts. 9/28/2021 open house 1.) Would like to know more about the minimum amount of space for pickleball courts to residence - hear 300-500 ft is recommended, existing neighbors are 50 ft. 2.) New courts needed somewhere. 3.) Would like to know the decibel levels that pickleball produces - green zone? 14.) Concern that a decision was made to close existing courts when a strong need for new courts is needed - taxpayer money!! Never too late to make a change! 9/28/2021 open house Adaptive playground for people with disabilities. IRec'd (Communication Comments 9/30/2021 by email Thank you for hosting the discussion last Tuesday evening regarding the Hayes Park Pickleball Courts. First of all my input is to keep the Hayes Park Pickleball Courts open. I am a thirty year resident and tax payer in Apple Valley. I retired two years ago and was fortunate to have a friend ask me to join a group of mostly retired senior citizens and play Pickle Ball Tuesdays and Thursdays from 12:30 to 2:30 PM at the Hayes Park Pickleball Courts. This has been a great source of physical activity and social intercourse for me and the approximately twenty others who play. The closing of the Hayes Park Pickleball Courts has put this physical exercise and quality of life activity into question. I know the handout for the Hayes Park Pickleball Courts Public Open House talked about the new courts adjacent to Eastview High School and that the handout stated "There is an understanding between the city of Apple Valley and Eastview High School officials that the pickleball courts are available for public use as first priority. Open courts may be used by the school, so long as members of the public wishing to play are first accommodated." That caveat may sound good in writing but it likely fails in practice. Can you picture a group of senior citizens some in their late 70s saying to a group of high school student athletes " Hey you kids need to get off the court now because we the 'public' have priority over you students"? First of all I or anyone who plays pickleball wants to discourage youth or anyone else from learning and enjoying the game but there certainly could be an intimidation and perceived physical threat in the process of the 'public' requesting students who are fifty or more years younger than them leave the courts! There is also the issue of having home owners who live adjacent to athletic fields to set the precedent to have the ability to terminate an athletic activity because they don't like the noise. Do basketball and baseball also now get shut down because people don't like the sound of a bouncing basketball or the shriek scream of a parent or coach yelling "Run Cory! Run!"? If the decision is to have pickleball courts further from homes the best direction is to keep the Hayes Park Pickleball Courts open where they currently are until new courts can be built on a suitable location at Hayes Park. Thank you for making the wise decision to save and keep open and not destroy a valuable communitv asset which are the Haves Park Pickleball Courts. My proposal for the pickleball area would be for a fenced in dog park, we have nothing in the Apple 10/14/2021', by email Valley area; you either have to travel to Burnsville or Rosemount. CITY OF APPLE VALLEY RESOLUTION NO.2019-49 A RESOLUTION ADDRESSING THE OPERATION AND IMPROVEMENT OF PICKLEBALL COURTS LOCATED AT HAYES PARK WHEREAS, the City currently operates six dedicated pickleball courts in Hayes Park adjacent to the Apple Valley Community Center; and WHEREAS, the courts have permitted the sport of pickleball to grow significantly in the community providing a valuable recreational outlet to citizens of all ages, especially seniors; and WHEREAS, some neighbors have expressed concern over the noise generated by the playing of pickleball in close proximity to their homes; and WHEREAS, in an attempt to help minimize noise impacts, the Apple Valley Parks and Recreation Advisory Committee on May 3, 2018, set the permissible hours of pickleball play at Hayes Park with standard balls on weekdays from 8:30 a.m. to 2:00 p.m. and 4:30 p.m. to 8:00 p.m., Saturdays from 9:30 a.m. to 2:00 p.m. and Sundays from 12:30 p.m. to 4:30 p.m.; and WHEREAS, in a further attempt to help minimize noise impacts, the Apple Valley Parks and Recreation Advisory Committee on July 19, 2018, recommended to the City Council that the permissible hours of all pickleball play at Hayes Park be weekdays from 9:00 a.m. to 1:30 p.m. and 4:30 p.m. to 7:30 p.m., Saturdays from 9:30 a.m. to 2:00 p.m. and Sundays from 12:30 p.m. to 4:30 p.m.; and WHEREAS, the Apple Valley City Council discussed the recommendation at an informal workshop meeting on February 14, 2019, at which time they considered a number of options including modifying pickleball hours of play, the installation of a noise attenuation barrier on the pickleball court fencing, and consideration of building additional and/or replacement pickleball courts in the community. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, as follows: 1) Staff is directed to order and install a ten -foot noise attenuation barrier on the pickleball court fencing at a cost not to exceed $15,000. 2) Upon completion of the installation of the ten -foot noise attenuation barrier, staff is directed to post hours of permissible play at the Hayes Park pickleball courts as weekdays 9:00 a.m. to 7:00 p.m., Saturdays 9:00 a.m. to 5:00 p.m. and Sundays 12:00 p.m. to 5:00 p.m. Staff is further directed to update the Sound Attenuation Study to determine whether the noise attenuation barrier provides measurable noise reduction consistent with the goal of moving towards ambient noise levels. If the study finds that meaningful noise reduction cannot be achieved, the daily hours of permissible play will be modified to weekdays 9:00 a.m. to 1:30 p.m. and 4:30 p.m. to 7:30 p.m., Saturdays 9:30 a.m. to 2:00 p.m., and Sundays 12:30 p.m. to 4:30 p.m., as recommended by the Parks and Recreation Advisory Committee on July 19, 2018. 3) Staff is directed to research the availability and cost of electronic access control for the pickleball court gate at the existing courts to help implement the approved hours of play. 4) Staff is directed to commence a feasibility study on the possible construction of replacement pickleball courts elsewhere in the City and report back to the City Council no 'later than August 8, 2019. 5) Should the decision be made to eventually relocate the pickleball courts from their current location, adjacent neighbors will be invited to be part of the process of considering alternate uses for the existing courts. ADOPTED this 28th day of March, 2019. ATTEST: Pamela 4(� stee ; City Clerk 2 000 0000 00000 ®®®• City Of 000 AppValle Y ITEM: PARKS & RECREATION ADVISORY COMMITTEE MEETING DATE: SECTION: 5.C.a. November 4, 2021 ITEM DESCRIPTION: Division Fee Schedule -Sports Arena and Hayes Park Arena 2022-2023 STAFF CONTACT: DEPARTMENT/DIVISION: Brian Christianson, Arena Manager Parks and Recreation Department Action Requested: Regular Motion recommending City Council approval of the Sports Arena and Hayes Park Arena 2022-2023 Fees as proposed and grant Parks and Recreation Director or designee the latitude to adjust arena fees for promotions. Summary: Following, are the recommended ice rates for the 2022-2023 skating season at the Apple Valley Sports Arena and Hayes Park Arena. 2020 - 2021 2021 — 2022 2022 - 2023 Prime Time 5:00 a.m. — 9:59 p.m. $225 $225 $235 Non -Prime Time 10:00 p.m. — 4:59 a.m. $170 $170 $175 These rates are tax included. Staff is proposing a $10 increase for prime time ice rates. Based on the below referenced neighboring facilities, this will keep Apple Valley in the range of the surrounding arenas. Background: The current rate of $170 per hour for non -prime time ice rental hours is in the high range and staff proposes only a five dollar increase for the 2022-2023 rates to remain competitive in the adult hockey league market. Prime -Time Ice Rental Survey Results 1. Lakeville 2. Eagan 3. Rosemount 4. Burnsville 2021 - 2022 2022-2023 $245 per hour $250 per hour $235 per hour $240 per hour $225 per hour $225 per hour $240 per hour $240 per hour Arena Fee Proposal (Fee changes highlighted in RED) Apple Valley Sports Arena and Hayes Park Arena 2021 Proposed 2022 Winter Ice Rental — Prime Time $225 $235 Winter Ice Rental — Non -Prime Time $170 $175 Summer Ice Rental $175 Tennis Court Rental $15/hour $15/hour Public Open Skate $5/person $5/person ace 0060 00000 6000 City of *as AppValle v ITEM: PARKS & RECREATION ADVISORY COMMITTEE MEETING DATE: �9X�r[iP►A 5.C.b. November 4, 2021 Regular ( ITEM DESCRIPTION: Division Fee Schedules - Valleywood STAFF CONTACT: DEPARTMENT/DIVISION: Jim Zinck, Manager ( Valleywood Golf Course j Action Requested: Motion recommending City Council approval of attached fees for Valleywood Golf Course and grant Parks and Recreation Director or designee the latitude to adjust golf course fees for promotions. Summary: Attached you will find the proposed 2022 fee schedule for Valleywood Golf Course. In accordance with our business plan model we are proposing a moderate across the board increase to the daily fee schedule. The one large change is in the offering of a very reasonable junior pass that will be limited to 40 juniors. Resident juniors will have priority to purchase the pass through April 15 and the remaining passes (if available) will be opened up to non-resident juniors, and those resident juniors that missed the deadline, on a first come — first served basis. This pass will offer an alternative to the Youth -On -Course program, which in 2022, will require players at Valleywood to have a member of their golfing group that is at least 21 years of age. As in previous years, we request that the committee provide that the Parks and Recreation Director or designee continue to be allowed latitude to adjust golf course fees for promotional rates as needed to be market competitive and enhance revenue. ATTACHMENTS: Valleywood 2022 Fee Schedule Valleywood Fee Proposal (Fee changes hi hli hted in RED Valleywood Golf Course 2021 Patron 2021 Non -Patron Proposed 2022 Patron Proposed 2022 Non -Patron Green Fees — 18 Hole Reg M-F $34 $37 $35 $38 Green Fees — 18 Hole Sr/Jr M-F $26 $29 $27 $30 Green Fees — 18 Hole Sa-Su $42 $45 $43 $46 Green Fees — 9 Hole Reg M-F $22 $25 $23 $26 Green Fees — 9 Hole Sr/Jr M-F $20 $23 $21 $24 Green Fees — 9 Hole Sa-Su $24 $27 $25 $28 Patron Card — resident $20+tax N/A $20+tax N/A Patron Card — non-resident $40+tax N/A $40+tax N/A Patron Card — senior $30 + tax N/A $30 + tax N/A Season Pass 7 day restricted Resident* $1100 + tax $1100 + tax $1200 + tax $1200 + tax Season Pass 7 day restricted Non -Res* $1320 + tax $1320 + tax $1440 + tax $1440 + tax Season Pass — 5 day Resident (M-F) $ 750 + tax $ 750 + tax $800 + tax $800 + tax Season Pass — 5 day non -Resident (M-F) $ 900 + tax $900 + tax $960 + tax $960 + tax Season Pass — Executive (18-35 yrs)* $750 + tax $750 + tax $800 + tax $800 + tax Season Pass — Executive non-resident* $ 900 + tax $950 + tax $960 + tax $960 + tax Season Pass — Junior (17 & under)* $450 + tax $450 + tax $200 + tax $200 + tax Season Pass — Add'1 family resident $450 + tax $450 + tax $500 + tax $500 + tax Season Pass — Add'l Family non -Res $540 + tax $540 + tax $600 + tax $600 + tax Cart Rental — 18 Holes Power Car $38 $38 $40 $40 Cart Rental — 9 Holes Power Car $22 $22 $24 $24 Cart Rental — Pull Cart $4-7 $4-7 $4-7 $4-7 Practice Range — Lg Bucket of Balls $9 $9 $9 $9 Practice Range — Med Bucket of Balls $6 $6 $6 $6 Range Card — Ten Lg Buckets of Balls $70 $70 $70 $70 • * Restricted season pass holders must pay a weekday green fee if playing before 11:00 AM on Weekends and Holidays. • Season passes are not eligible to be used during private tournaments and events. • Junior Passes will require attendance at an etiquette and care for the course program and include a 10 bucket punch card for the driving range. Limited to 40 passes. ® i• ITEM: 5. C. C. 00000 i00 PARKS & RECREATION ADVISORY City Of COMMITTEE MEETING DATE: November 4, 2021 Apple Valley SECTION: Regular ITEM DESCRIPTION: Division Fee Schedule - Recreation STAFF CONTACT: DEPARTMENT/DIVISION: Susan Johnson, Recreation Manager Parks and Recreation Department Action Requested: Motion recommending approval of the Recreation Division's 2022-2023 Fees as proposed and grant Parks and Recreation Director or designee the latitude to adjust fees for promotions. Summary: Attached are the recommended rates for January through December 2022 pertaining to facilities, aquatics, fields, and parks managed by the Apple Valley Parks and Recreation Dept. Staff is proposing a few schedule modifications and a slight increase in areas highlighted in red. Rates are based on expenditure costs as well as comparison of area competitors. They include applicable taxes. Background: Rates are evaluated annually and recommended adjustments provided for Committee review. Staff strives to provide facilities that meet the recreational needs of the community at an acceptable cost. PARKS AND RECREATION FEES January - December 2022 Category: A. Activities and programs of recognized Apple Valley civic and community service non- profit 501(c) organizations. B. Non-commercial groups and individuals. C. Private industry, commercial and profit making organizations or individuals who operate activities for profit. Apple Valley Community Center Rental Category A per hour Category B per hour Category C per hour Community Room #1 or #2 $20 $30 $40 Community Room #1 & #2 $2-5$30 $40 $75$50 Activity Room #1 or #2 $4--5 $20 $2-0 $30 S-3-5 $40 Activity Room #1 & #2 Q0 $30 $-3-5 $40 $45-$50 Exercise/All Purpose Room $23 $30 $40 $45-$50 Classroom (preschool classroom) $20 $30 W $40 $45-$50 Kitchen $15 $20 $30 Meeting Room (northwest) *N $30 $3-2$40 W $50 Basketball Court - hour $30 $60 $100 Pickleball Court - hour W $15 $20 $30 Badminton Court - hour W $15 $20 $30 Volleyball Court - hour $20 $40 $75 Full Gym - hour $50 $100 $180 Full Gym - day $2550 $275/day $500/day $800/day F„lday 4= 1 room $680111ay $900/d-a-y Tournament Team Break Room *in addition to the gyro rental $100/da y $100/da y $100/da y Security Deposit - general usage $150/event $150/event $150/event Security Deposit - tournament/dances/large events $500/event $500/event $500/event Early Opening/Late Closing (none regular business hours) $40/hour + room/gym rental fee $40/hour + room/gym rental fee $40/hour + room/gym rental fee Redwood Community Center Rental Category A per hour Category B per hour Category C per hour Room Rental $30 $40 $50 Outdoor Pool - minimum 2 hours-50 people $100 $100 $100 Outdoor Pool - add'l -25 people $30 $30 $30 Payment of all fees must be paid in full before reservation is confirmed. The City accepts Mastercard, Visa, Discover, American Express, cash and cashier checks. Personal checks are not accepted. * Parks and Recreation Director or Designee retains latitude to adjust fees for promotional purposes. PARKS AND RECREATION FEES January — December 2022 Category: A. Activities and programs of recognized Apple Valley civic and community service non- profit 501(c) organizations. B. Non-commercial groups and individuals. C. Private industry, commercial and profit making organizations or individuals who operate activities for profit. Apple Valley Senior Center Rental Category A per hour Category B per hour Category C per hour Yellowstone Room #l, 2 or 3 $315 $40 $50 $60 Catering Fee $50/event $50/event $100/event Alcohol Fee $75/event $75/event $150/event Yellowstone Room #1 &2 or #2&3 $60 $90 $110 Catering Fee $100/event $100/event $150/event Alcohol Fee $150/event $150/event $200/event Yellowstone Room - Full $-75 $ 80 " $120 $150 Catering Fee $150/event $150/event $200/event Alcohol Fee $225/event $225/event $300/event Small Event Rate — No Alcohol Yellowstone #2&3+Kitchen for 4 hrs N/A $500/event N/A Event Rate — (Fri., 6pm-midnight) $500/event $750/event $950�/eeent Event Rate — (Sat., 1 Oam-midnight) "W $1000/event $1,009 $1500/event $1,500 $1800/event Kitchen $75/event $100/event $150/event Glacier Room $40 $50 $,75 $60 Yosemite Room (projector included) $40 $50 W $60 8-75 $70 Projector and/or Screen $20/event $20/event $20/event Wireless Mic (Yellowstone Room only) $15/each or $25/3 mics $15/each or $25/3 mics $15/each or $25/3 mics 75" HD TV $20/event $20/event $20/event Wireless Bluetooth Portable PA $20/event $20/event $20/event seetwity Deposit ,without food of aleehel $4 59 1�8 59 Security Deposit — with food but without ak-ehol $500 $500 $500 Seetf ty Deposit ,its, i,,,,he r e750n $750 $750n nt Police Officer - minimum 4 hours ** $65/hour $65/hour I $65/hour **POLICE OFFICER/SECURITY — Events with alcohol — Police Officer on -site required last four (4) hours of the event — Teen parties — Police Officer on -site required during the entire event. Payment of all fees must be paid in full before reservation is confirmed. The City accepts Mastercard, Visa, Discover, American Express, cash and cashier checks. Personal checks are not accepted. * Parks and Recreation Director or Designee retains latitude to adjust fees for promotional purposes. PARKS AND RECREATION FEES January — December 2022 Category: A. Activities and programs of recognized Apple Valley civic and community service non- profit 501(c) organizations. B. Non-commercial groups and individuals. C. Private industry, commercial and profit making organizations or individuals who operate activities for profit. Park Facilities/*Equipment Rental Category A per day Category B per day Category C per day Park Shelter — large %0 $65 S" $65 $60 $65 Park Shelter — small W $45 W $45 W $45 Park Building %0 $75 $60 $75 %0 $75 Park Building - damage deposit $100/event $100/event $100/event Chuckwagon Cooker $40 $45 W $45 W $45 Chuckwagon Cooker- damage deposit $2-5 $50/event $2-5 $50/event Q-5 $50/event Extra Picnic Tables (delivered to park) $10/table $10/table $10/table Extra Trash Barrels (delivered to park) $10//clan $10/can $10/can Park D est,-.,.,,�, Key rlo, o. A �✓ Watercraft Storage Rack — resident $50/season $50/season $50/season Watercraft Storage Rack — non-resident $60/season $60/season $60/season * Park Shelter/Equipment reservations are accepted, for the current year, beginning the first business day of the year. Payment of all fees must be paid in full before reservation is confirmed. The City accepts Mastercard, Visa, Discover, American Express, cash and cashier checks. Personal checks are not accepted. * Parks and Recreation Director or Designee retains latitude to adjust fees for promotional purposes. PARKS AND RECREATION FEES January — December 2022 Category: A. Activities and programs of recognized Apple Valley civic and community service non- profit 501(c) organizations. B. Non-commercial groups and individuals. C. Private industry, commercial and profit making organizations or individuals who operate activities for profit. Family Aquatic Center Rental Category A Category B Category C Outdoor Pool $850/hr $1200/hr $2500/hr Picnic Table (3 hour block of time) $30/3 hrs $30/3 hrs $30/3 hrs Water Walking/Lap Swimming Individual Admission &,2$4 &,2$4 -$-2,$4 Water Walking/Lap Swimming Ten -Admission Card W $40 $3-0 $40 $30 $40 Cabana -small (3 hour block of time) $45/3 hrs $45/3 hrs $45/3 hrs Cabana -large (3 hour block of time) $60/3 hrs $60/3 hrs $60/3 hrs Johnny Cake Activity Center Rental Category 2 Category 3 Category 4 Room Rental W $40/ hr W $50/hr W $60/hr Payment of all fees must be paid in full before reservation is confirmed. The City accepts Mastercard, Visa, Discover, American Express, cash and cashier checks. Personal checks are not accepted. * Parks and Recreation Director or Designee retains latitude to adjust fees for promotional purposes. PARKS AND RECREATION FEES January — December 2022 Category: A. Activities and programs of recognized Apple Valley civic and community service non- profit 501(c) organizations. B. Non-commercial groups and individuals. C. Private industry, commercial and profit making organizations or individuals who operate activities for profit. Recreation Admissions Category A Category B Category C Adult Open Athletics Drop -In Fee $4 $5 $4 $5 -$4 $5 Adult Athletics Ten -Admission Card sident .. 1st ...,,-.7 $-3-5 $40 $-3-5 $40 $355 $40 Adult Athletics Ten -Admission Card nan resident . 1 s ,..,..a $49 $45 $48 $45 $48 $45 AVFAC Individual Admission $44 $12 $44 $12 $44$12 AVFAC Group Admission (25+) e'er $11 $,� $11 $ ,� $11 AVFAC Ten -Admission Card — resident ., 1 st ...,.-,7 _S98 $100 $98 $100 &W $100 ^ N'�Ten Admission &W $�9 fd resident ., 7..,1 eera AVFAC Ten -Admission Card — non-resident $955 $110 $9-5 $110 $95 $110 Redwood Individual Admission $5 $5 $5 Redwood Pool — Ten -Admission Card —resident x 1 st ,.,,..a $40 $40 $40 ( a Admission Redwood Pool Ten Admission QQ �� �� &3-5 Q�� $45 � � G P5 C[iTtY Redwood Pool — Ten -Admission Card — non-resident $45 $45 $45 Payment of all fees must be paid in full before reservation is confirmed. The City accepts Mastercard, Visa, Discover, American Express, cash and cashier checks. Personal checks are not accepted. * Parks and Recreation Director or Designee retains latitude to adjust fees for promotional purposes. ATHLETM RENTAL Category A: Resident -based* Apple Valley Youth Athletic Organizations Category B: Resident* individuals and non-profit groups in Apple Valley Category C: Non-resident and for -profit businesses/groups *Resident groups defined as entities based in Apple Valley whose total population served is comprised of 50% or more Apple Valley residents. Category A Category B Category C Premier Athletic Facilities (Legion Baseball Field, Quarry Baseball #1 & #2, JCRPW #1, JCRP-E Soccer Stadium) $0/hr $80/game $150/day $90/game $230/day Athletic Fields $0/hr $30/hr $125/day $35/hr $225/day Sand Volleyball Courts $0/hr $25/hr $35/hr Hockey Rinks $15/hr $25/hr $35/hr Resident -based Apple Valley Youth Athletic Tournament/Event $50/day N/A N/A Field Lights (per field) $25/hr $25/hr $25/hr Field Repainting/Reconfiguration $80/field $120/field $150/field Concessions Building $50/day $75/day $110/day Maintenance Staff on -site during event Seasonal $16/hr $16/hr $16/hr Full Time Regular OT $31/hr $31/hr $31/hr Full Time Sunday OT $41/hr $41/hr $41/hr Portable Restrooms and any additional cleans Market rate Market rate Market rate Locates (electrical or irrigation heads) Market rate Market rate Market rate Diamond Dry & Chalk Market rate Market rate Market rate OTHER CHARGES • Reimbursement to the City of Apple Valley for all costs incurred due to damage caused by the rental of the facility. • Changes to a permit after it has been issued will incur a $30.00 administrative fee, including cancellations. • All costs of policing, cleaning, and restoring park property pursuant to the permit. S OP* 0 ITEM: 6, 00000 066 PARKS & RECREATION ADVISORY City Of A lCOMMITTEE MEETING DATE: November 4, 2021 ppe valley SECTION: Regular Agenda ITEM DESCRIPTION: 2022 Parks & Recreation Advisory Committee Meeting Schedule STAFF CONTACT: DEPARTMENT/DIVISION: Eric Carlson, Director Parks and Recreation Department Action Requested Motion to Approve 2022 Parks & Recreation Advisory Committee Meeting Schedule Summary By City Resolution, the Parks and Recreation Advisory Committee shall meet and hold meeting on the first Thursday in January, March, May, September, and November each year. Special meetings may be called by the Chair as needed. Staff is recommending setting a monthly meeting January through December. A motion to approve the dates will establish the 2022 Parks & Recreation Advisory Committee meeting calendar. Background City Resolution 2010-39 dictates the Parks and Recreation Advisory Committee meetings are held the first Thursday of January, March, May, September, and November. Meetings are held in the Council Chambers of the Apple Valley Municipal Center and broadcast on cable TV beginning at 7:00 p.m. Informal meetings begin at 6:00 p.m. and are held in the Regent conference room of the Municipal Center on the same dates. In light of the September 30, 2021, City Council directive to pursue a possible park bond referendum, staff proposes adding regularly scheduled monthly meeting January through December 2022 to cover timely business issues. The July meeting, typically held the third Thursday of the month, would be designated as the annual tour of select parks. 2021's tour was quite successful and we'd like to continue to build on the amenity awareness. Incorporating the suggested additions for 2022, the Parks and Recreation Advisory Committee meeting schedule would be as follows: 2022 January 6 July 21 *third Thursday February 3 August 4 March 3 September 1 April 7 October 6 May 5 November 3 June 2 December 1 00 0000 ITEM: 7, 00000 ®®® PARKS & RECREATION ADVISORY City Of A le COMMITTEE MEETING DATE: November 4, 2021 ppvalley SECTION: Regular ITEM DESCRIPTION: Division Updates STAFF CONTACT: DEPARTMENT/DIVISION: Eric Carlson, Director Parks and Recreation Department Action Requested N/A — informational item Summary Included in the agenda packet you will find divisional updates for Arenas, Recreation, Valleywood, and Park Maintenance. These are provided for informational purposes. Background The division updates are presented in written form. From time to time, individual division managers may present in person, items in more detail. If a committee member wishes additional details regarding a specific area please feel free to discuss during the agenda item or contact me at eric.carlsonnapplevalleylnn.gov or 952-953-2410. •00 •••• •o*** .... City of Apple Valley TO: Parks & Recreation Advisory Committee FROM: Brian Christianson, Arena Manager DATE: November 4, 2021 SUBJECT: Arena Updates MEMO Parks and Recreation Department 7100 - 147" Street West Apple Valley, MN 55124 952 / 953-2300 Both of the arenas are currently up and running for the ice season. The Sports Arena hosted our first skaters of the season Saturday October 16th while the ice at Hayes Arena has been in use since mid - June. We look forward to an exciting and fun season with our facilities in full use. • Learn to Skate lessons are Monday evenings and Saturday mornings • Public skating Sundays 3:30pm-5:OOpm at the Sports Arena • Girls high school hockey began Monday November 1st, boys begin November 15th ••• •000 ••000 •••• ••® City of Apple Valley TO: Parks and Recreation Advisory Committee FROM: Susan Johnson, Recreation Manager DATE: November 4, 2021 SUBJECT: Recreation Division Update MEMO Parks and Recreation Department 7100 - 147`h Street West Apple Valley, MN 55124 952 / 953-2300 The Recreation Division is pleased to give you the following highlights from the last few months and a brief listing of what is coming up: • Fall volleyball leagues are underway with 47 women's teams, 40 co-rec teams and a new men's league with 6 teams • Indoor bags leagues began in October with a new high of 27 teams • A new "Trunk or Treat" event is being offered in conjunction with the Police Department. It will be held on Saturday, October 301h • The new Little Orchard Preschool and Family Enrichment is being well received. Participation numbers are high in all of the pre-school programs • Youth Open Gym numbers are growing. With the CivicRec registration software, participants are required to register and obtain an admission card. So far, 129 people have registered for a card • Pre-K Gym is back after being shut down by Covid. 34 families have registered for the program and attendance will pick up once the weather gets cooler • Senior Center membership is at 699 • Plans are underway for Mid -Winter Fest 2022 and a new Fun & Fabulous Ladies Night Out in February at Valleywood Golf Course •00 •000 •0000 •000 •oo City of Apple MEMO Valleywood Golf Course 4851 McAndrews Road Apple Valley, MN 55124 952 / 953-2323 TO: Parks and Recreation Advisory Committee FROM: Jim Zinck, Valleywood Manager DATE: November 4, 2021 SUBJECT: Valleywood update We have had a busy fall here at the golf course. We are still open for business and I will provide a full season wrap up at our next committee meeting as well. With our proposed 2022 fees on the agenda I wanted to provide a little background on the one major change to our fee schedule. We are proposing modest increases in all of our daily fees for the 2022 season with the only major change being in our junior season passes. Our plan is to offer a limited number of $200 junior passes. These passes will be restricted to weekdays and weekend afternoons and will be made available to resident juniors before any non-resident juniors are able to purchase them. There will be limit of 40 junior passes sold for the 2022 season. All junior season pass holders will be required to attend an orientation with a member of our management team and a member of our grounds maintenance team. The orientation will cover golf course etiquette and care for the course. We will also provide all junior pass holders with a large bag tag so it will be easy for all of our staff to identify those kids that are junior pass holders here at Valleywood. The junior passes will also include a 10 bucket range card for the junior to use throughout the season. As this committee is well aware we have been participating in the Youth on Course program for the last several years and have seen massive numbers of participants at Valleywood. In 2021 alone we had 3,441 rounds and 888 different juniors play here through the program. The problem we are having with the program is that there are so many different juniors playing here that we are unable to get to know more than a handful of them. The program does not provide any etiquette, care for the course or other golf related training for the participants. We are also having juniors dropped off for a morning 9-hole tee time and not getting picked up for 7 or 8 hours. We have become a de -facto babysitting service for only a few dollars per day. Our plan is to continue to participate in the Youth on Course program but to require the kids using the program to have at least one person in their group that is 21 or older. This should free up some tee times for full revenue players to fill as well as provide some adult supervision to the kids that are playing in the group. Through the junior season pass program we will be able to really get to know the kids playing Valleywood and hopefully develop long term relationships with these young golfers. ... •000 •®®®• 0000 •00 City of Apple Valley TO: Parks and Recreation Advisory Committee FROM: Mike Endres, Park Superintendent DATE: November 4th, 2021 SUBJECT: Park Maintenance Updates COVID UPDATE: MEMO Parks and Recreation Department 7100 West 14711 Street Apple Valley, MN 55124 952 / 953-2300 The Delta variant has resulted in a continuation of City staff to wear masks inside of buildings when working in close proximity of others. CDC guidelines and city policies are the documents that provide the template for our working environment. As long as the new strain is a concern, I will continue to keep our maintenance staff safe by having them report out of separate facilities. Quarry Point, Johnny Cake Ridge Park East, and the Central Maintenance Facility. PICKLEBALL COURTS AT JOHHNY CAKE RIDGE PARK WEST: The Pickleball courts have seen a lot of activity since they opened on the 1 Ith of September. The project has some small punch list items to work through, but they should be wrapped up this fall, . The shelter is tentatively scheduled for an early November delivery with the installation by mid - November. The picnic tables and trash cans are scheduled for an early November delivery as well. Staff has received very positive feedback on the courts and are happy to see the project come to a close. STAFFING UPDATE: All but one seasonal staff have finished for the season due to the 6 month seasonal hiring restriction. The one seasonal staff that remains will assist with duties throughout the winter. A thank you letter to recently employed seasonal staff will go out in an effort to retain employees for the future. STORM DAMAGE: As a result of the storm that came through in the early morning of September 17t", the Apple Valley parks sustained varying degrees of damage, from substantial to minimal. The storm tracked from west to east between 140t" Street and County Road 42. There was little to no damage at Valleywood or any of our northern parks. In the storm track there were park amenities damaged as well as a tractor. We dedicated 4 to 5 staff daily for almost three weeks to the cleanup efforts. To date there have been over 40 trees in our system that where completely damaged or up rooted. The up rooted and remaining stumps will be addressed in the near future in collaboration with the street department. A list of the hardest hit parks have been assessed in the greenspace areas and are as follows. • Apple Grove • Redwood North • Redwood South • Alimagnet • Sunset • Carrollwood • Fred Largen • Johnny Cake Ridge Park West • Johnny Cake Ridge Park East • Diamond Path Park September 17, 2021 Storm Damage PROJECTS COMPLETED SINCE THE SEPTEMBER 2nd PARK AND RECREATION ADVISORY COMMITTEE MEETING. • Chip seal and striped JCRPW parking lots. • Striped Quarry point lot. • Main bath house shower/locker rooms painted. • Valley Middle hockey rink completed. • Quarry Point batting cage installed • Greenleaf pathway renovation. LARGE VOLUNTEER GROUP: In association with Mayor Clint Hooppaw and the volunteer coordinator Diane Erickson, the Park Maintenance Division coordinated a large volunteer group. Wings financial was able to bring in over 100 volunteers to help with weeding, mulching trees and winterizing planting beds. Groups ranged in size from 6 to 60 people working at Cobblestone, Embry Path, Kelley, Moeller, Cedar Isles, Scott, Galaxie, and Redwood. This was a great team effort and helped with some much needed maintenance. SPECIAL THANKS TO A SUPER VOLUNTEER: A special thanks to Kathy Hanson. She has been working diligently throughout the summer in the Cobblestone park system to help with weeding and pruning efforts. Her assistance has been exemplary. The lack of seasonal staff has made it extremely difficult to keep up with landscape maintenance and Kathy's help at Cobblestone has made a big difference. ROUTINE MAINTENANCE ITEMS: • Mowing and leaf removal. • Pathway pruning. • Sunscreen removals. • Athletic field preparation and striping. • Shut down and winterize Family Aquatic Center and Redwood pool. • Blow out irrigation systems throughout the park system. • Winterize all restroom facilities. • Remove volleyball and tennis nets. • Playground inspections. • Fall fertilizing. • Equipment maintenance and seasonal change overs. • Update snow plow maps and routes for the 2021-2022 winter season.