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HomeMy WebLinkAbout01/06/2022000 @see 00000 Go Meeting Location: Municipal Center City of Apple 7100 147th Street West Valley Apple Valley, Minnesota 55124 January 6, 2022 PARKS AND RECREATION ADVISORY COMMITTEE INFORMAL MEETING TENTATIVE AGENDA 6:00 p.m. 1. Committee's Annual Report 2. 2022 Committee Goals 3. Committee Term Renewals — Gaffke, Hammill, Schori 4. Warming House Update 5. Bond Referendum Update 6. Level of Service 7. Misc. Committee / Staff Communications PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING TENTATIVE AGENDA 7:00 p.m. 1. Call to Order and Pledge 2. Approval of the Agenda 3. Audience —10 Minutes Total Time Limit —For Items Not on this Agenda 4. Approval of the November 2021 Minutes 5. Agenda Items A. Committee's Annual Report B. Repurposing of Hayes Park Pickleball Court Area C. Valleywood Golf Course 2021 Season Summary D. Dakota County SHIP Grant - verbal update E. Mid -Winter Fest 2022 — February 5 F. Division Updates 6. Committee / Staff Discussion Items A. Announcements B. Items for Future Meetings C. Other 7. Adjourn NEXT REGULARLY SCHEDULED MEETINGS - Tentative: Tuesday, February 8, 2022 6:00 p.m. (Informal) and 7:00 p.m. (Regular) NOTICE: Meeting procedures and access information due to Pandemic Emergency Orders are posted on the website Regular meetings are broadcast, live, on Charter Communications Cable Channel 180 and on the City's website at www.cityofapplevalley.org 0000 ITEM: ®0000 0000 0 City Of PARKS & RECREATION ADVISORY COMMITTEE MEETING DATE: January 6, 2022 Appvalley SECTION: Informal ITEM DESCRIPTION: Parks & Recreation Advisory Committee's Annual Report STAFF CONTACT: DEPARTMENT/DIVISION: Dorene Perkins, Admin Coordinator Parks and Recreation Department Action Requested: Review of the Parks & Recreation Advisory Committee's 2021 year-end report Summary: By City ordinance, the Committee is required to provide an annual report to Council. A draft copy of the staff prepared Parks & Recreation Advisory Committee's 2021 year-end report is provided for your review. Background: Chapter 32 of the City Ordinances outlines establishment, membership and terms of the City's advisory committees. Section 32.03 of the Chapter directs that on or before April 1 of each year, the Committee shall submit to the Council a report of its work during the preceding year. To that end, a draft copy of the Parks & Recreation Advisory Committee's 2021 year-end report is provided for your review and feedback prior to its submission to Council. ATTACHMENTS: Draft copy of the 2021 year-end report W��� Parks & Recreation Advisory Committee 2021 Year -End Report %.UFT] FIJ I L LUU The Parks and Recreation Advisory Committee (PRAC) is an appointed committee of volunteer citizens. The purpose of the PRAC is to advise and make recommendations to City Council concerning parks, recreation, open space, and trail issues. In addition, the PRAC provides input to City staff, acting as an advisory board on community interests concerning recreation and parks. The PRAC consists of seven (7) members. Members are appointed by the City Council for three (3) year terms. The Chairperson and Secretary are elected annually by the committee members at an "organizational meeting" typically held in March. Meetings are scheduled the first Thursday of January, March, May, September, and November, with additional meetings called as needed throughout the year. •00 000• •0000 •000 •oo Apple Valley PAGE 2 Parks & Recreation Advisory Committee 2021 Year -End Report 1�14014 IX4161kylll ■ 14_W1141TIVI-14iR Term of Office Dave Freed 2020 - 2024 Joshua Gaffke (Secretary) 2016 - 2022 Noel Hammill 2013 --- 2022 Lisa Hiebert 2019 — 2023 Matthew Hinrichs 2017._ 2023 Mark Schori 2019 — 2022 Brenton Schulz (Chair) 2010 - 2024 MEMBERS' ROLE The PRAC's work covers a broad range of issues which must be acted upon in a timely manner. Occasionally, the formation of "task force" or "study groups" becomes necessary to look into or work further on more complex issues. Participation in these groups is voluntary. PARK DEDICATION The City has enacted an ordinance under Minnesota law which grants a community the authority to receive land or cash in lieu of land for purposes from residential and commercial/industrial developers. This dedication is set depending on the size of the proposed development and whether it is a residential or commercial/industrial development. If the amount of land is not sufficient to support a park, a cash dedication is accepted. The amount of the cash dedication is based on the type of residential or commercial/industrial unit. The Committee annually reviews dedication funds. The cash collected goes into a fund for purchase and/or development of parks throughout the community. COMPREHENSIVE PLAN GUIDE Required by the Metropolitan Council, the City maintains a "Comprehensive Guide Plan" for the city. Neighborhood service areas are defined to help determining what park needs might be for each portion of the City. A complete copy of the Plan is available on the City's web site at www.applevalleymn.gov . 2021 MEETINGS Meetings were held January 2, March 4, April 1, May 6, June 8, July 15 (park tour), August 5, September 2, October 5, November 4 and December 2. Regular meetings were held in the Municipal Center's Council Chambers and video broadcast on Charter Communication Cable Channel 180 starting at 7:00 p.m. Informal meetings were held at 6:00 p.m. in a Municipal Center's conference room prior to each Regular meeting. Technology was utilized during the pandemic to create a hybrid meeting format of in -person, when allowed, and virtual attendance. ITEMS OF DISCUSSION INCLUDED: * Introduction of new Director ® Bernstein Memorial Review of Comp Plan 2018 Parks @ New Pickleball Courts at Johnny Master Plan Cake Ridge Park * Amenity Inventory 4 Repurposing Hayes Pickleball Cts Park Bond Referendum 0 Hockey Rink Off -Leash Dog Parks Bus tour of the Park System ® Valleywood Improvements Joint Meeting with City Council 0 Division Updates PAGE 3 Parks & Recreation Advisory Committee 2021 Year -End Report JULY BUS TOUR OF THE PARK SYSTEM Park Bond Referendum discussions throughout the year included level of service in our park system and amenities, future park projects, and operational/maintenance needs. To explore these topics further, Committee members and staff participated in a July 15, 2021, guided bus tour of nine park sites, including: 6. Sports Arena 2e Mayes Park Arena 8. Apple Valley Senior Center . Apple Valley Community Center VOLUNTEER RECOGNITION The City is fortunate to have a number of citizens who step forward and volunteer to help in the community. One prime example can be found on our various advisory committees and commissions where we currently have over 40 active citizens dedicating their time and their talents to the betterment of our community. National Volunteer Recognition Week was observed April 18-24, 2021, and the City extended thanks to all our volunteers. At the April 22, 2021, City Council meeting the City celebrated two volunteer members of the Parks & Recreation Advisory Committee who had earned their Ten Year Service Awards: Noel Hammill and Brenton Schultz. PAGE 4 0000 ITEM: 2, 00000 :ee PARKS & RECREATION ADVISORY City Of COMMITTEE MEETING DATE: January 6, 2022 Apple Valley SECTION: Informal ITEM DESCRIPTION: 2022 Committee Goals STAFF CONTACT: DEPARTMENT/DIVISION: Dorene Perkins, Admin Coordinator Parks and Recreation Department Action Requested: Provide a list of suggested Committee goals for 2022 for discussion. Summary: The Committee is asked to provide a list of goals they would like to accomplish in 2022. Background: Each year the Committee is asked for a list of goals they would like to pursue over the next 12 months. These provide guidance for staff as to the vision and focus of the Committee. They assist in preparation of the meeting agendas, reports and key performance indicators. ATTACHMENTS: Copies of the 2020 and 2021 Goals Parks and Recreation Advisory Committee Goals for 2020 1. Make substantial progress regarding pickleball, disc golf, and inclusive play plans. — J. Gaffke Authorization to go out for bids for the construction of piekleball courts at Johnny Cake Ridge Park were approved at the December 10, 2020 City Council meeting. 2. Progress toward turf/dome facility as a revenue stream. — N. Hammill New construction planting was placed on hold due to coninlunity health pandemic. 3. Do something with Redwood Park and facilities. — B. Schulz 292 Design Group was contracted to analyze Redwood Park and pool. They provided presented a concept plans, four design options, to the Parks and Recreation Advisory Committee in March. Presentation to City Council has been placed on hold. No funding source has been identified. 4. Address the renaming of the Senior Center. - B. Schulz Preliminary discussions have produced no progress of note. 5. Evaluate rental fee schedules. — B. Schulz Revised category format and field rental fees were presented at the November Parks and Recreation Advisory Committee meeting. The modifications were approved at the December 10, 2020 City Council meeting. 6. Look at the current needs of Alimagnet today, as well as what the future/master plan for the park should be. — M. Schori The 2040 Comprehensive Plan Update — Parks and Recreation Master Plan will be instrumental in assessing park needs. Parks and Recreation Advisory Committee Goals for 2021 1. Support the Parks & Rec department in updating the Parks Master Plan to include the community engagement work of soliciting input, feedback, suggestions from Apple Valley residents, businesses and organizations. Do more than "just a survey", but also have focus groups and concentrated efforts to reach groups and residents who are often unrepresented - youth, BIPOC, etc) - Hiebert 2. Finalize plans, funding and timing to build an inclusive play facility at Redwood Park. CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE November 4, 2021 Minutes of the November 4, 2021, Apple Valley Parks and Recreation Advisory Committee. PRESENT: Parks and Recreation Advisory Committee Chair Brent Schulz; Secretary Josh Gaffke; Committee Members, Dave Freed, Noel Hammill, Lisa Hiebert, and Mark Schori; Parks and Recreation Director Eric Carlson; Parks Superintendent Mike Endres; Valleywood Golf Course Manager Jim Zinck; Arena Manager Brian Christianson; Administrative Coordinator Dorene Perkins; and 3 members of the public. ABSENT: Matthew Hinrichs ITEM 1. Call to Order & Pledge Chair Schulz called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance. ITEM 2. Approval of Agenda Director Carlson requested the addition of a Special Informal meeting December 2, 2021, beginning at 6:00 p.m. for the purpose of reviewing proposals and staff recommendations regarding proposals related to a parks bond referendum. MOTION: by Freed, seconded by Hammill, approving the agenda with the addition of Item 5.D. — Set Special Informal meeting December 2, 2021, starting at 6:00 p.m. VOTE: Yes — 6, No — 0 ITEM 3. Audience — 10 Minutes Total Time Limit — For Items Not on the Agenda No one stepped forward to speak. ITEM 4. Approval of the September 2021 Minutes. MOTION: by Schori, seconded by Gaffke, to approve the September 2, 2021, meeting minutes as presented. VOTE: Yes — 6, No — 0 ITEM 5.A. Agenda Items — Hockey Rinks Off -Season Conversion to Dog Park Areas Parks Superintendent Endres presented history and add'1 information gathered on potential sites for off -leash dog park areas. Identified pros and cons were -lof5- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE November 4, 2021 presented for Delaney Park and Huntington Park locations. A draft of the rules of conduct were reviewed. Surrounding community amenity comparisons listed Burnsville, Rosemount, Lakeville, Eagan, Savage and Dakota County (Dakota Woods). Cost per proposed site estimates were provided. Public comments received through a city sponsored open house, email, voicemails and letters there was a general mix of comments - staff estimates approx. 65 positive, some in the middle, and a few negative. Cindi Dayus, 169 Strese Lane, Apple Valley — Lot of rules that correspond and a lot of it will require self -policing. There is no way to effectively police it. Believes there will be a lot of complaints. Questioned what is going to be done about the non -authorized use of the current rinks; i.e., Hayes? Chair Schulz, there are a couple concerns — dog waste and barking. The City will need to rely on users to police the fellow users, that's the only way it will work. Completely in favor of the idea, it would be a good addition to the city. Committee Member Hiebert, There are a lot of people already using Delaney rink for an off -lease area. It's a nice opportunity and the cost to provide this is minimal, it's worth trying it. Recommends trying it for a year and reviewing after that. Committee Member Hammill reported no issues during his visit to the Burnsville area. Recommended trying one location to start with, Delaney. Discussion continued regarding one location vs two locations. Committee Member Freed noted it is nice use of an area that isn't fully utilized and recommends trying it at both locations with the proposed staging/gate area. Director Carlson expressed that it sounds like the committee is in favor of moving forward, and if the city council is onboard with the off -leash dog park area, the city will have a resource available. Staff can then inform users the activity is not acceptable in some areas but point them to area(s) it is acceptable. Education and marketing will be used let people know the resource is available. MOTION: by Hiebert, seconded by Hammill, recommending approval of Delaney Park and Huntington Park rinks for off -leash dog parks April through November, each equipped with double security gate and dog waste disposal facilities. VOTE: Yes — 6, No — 0 ITEM 5.11. Agenda Items — Repurposing of Hayes Park Pickleball Court Area -2of5- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE November 4, 2021 Director Carlson reviewed the Apple Valley pickleball court history, court locations, neighboring community comparison statistics, and feedback received from the public regarding the Hayes Park courts. General comments were "keep the courts open for use as pickleball courts, closing the courts seems to be a waste of tax payer dollars, build an adaptive playground for people with disabilities, develop a picnic area, plant natural vegetation to encourage pollinators, build a covered outdoor hockey rink, build a skate park, build a basketball court, and build an obstacle course." At the September 30, 2021, joint meeting with City Council the Parks and Recreation Advisory Committee asked the Council to consider engaging the community to explore interest in a park bond referendum. If the referendum is approved it would likely include an update of parks and trails, reinvestment in major recreation facilities such as Apple Valley Community Center, Senior Center and both Arenas, and park master plans for Alimagnet, Kelley, Farquar and Redwood parks. Staff recommends the Hayes Park pickleball courts remain locked and unused until a new Master Plan is developed to determine what the long- term use of that space could be. Diane Erickson of 185 Strese Lane, expressed her general thoughts regarding Hayes Park. (Neighbors) have always had Hayes Park for the children. She reported an intensity that hasn't been in the park before - hockey, lacrosse, soccer teams, etc. What she would like to see is something that gives credence to kids that can't use the park. Committee discussed potentially utilizing the courts for badminton, waiting for the master plan, the concern that locked courts could invite unwanted activity, and giving the public the opportunity to use the space until long term use is determined. Staff was asked to compile cost estimates to convert the area to badminton courts and the cost of partitioning off the two courts. Maggie Jaden, 181 Strese Lane, reported the south end courts are pretty cracked and recommends review of them before making any decisions regarding future court use. MOTION: by Gaffek, seconded by Freed, to table Item 5.13. Agenda Items — Repurposing Hayes Park Pickleball Court Area to the January meeting. VOTE: Yes — 6, No — 0 ITEM 5.C. Agenda Items — Division Fee Schedules The proposed fee schedule and season pass breakdown numbers were presented for review. MOTION: by Hammill, seconded by Hiebert, recommending approval of the Sports Arena and Hayes Park Arena 2022 fees as presented. VOTE: Yes — 6, No — 0 -3of5- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE November 4, 2021 MOTION: by Freed, seconded by Gaffke recommending approval of the Valleywood Golf Course 2022 fees as presented. VOTE: Yes — 6, No — 0 MOTION: by Freed, seconded by Schori, recommending approval of the Recreation 2022 fees as presented. VOTE: Yes — 6, No — 0 ITEM 5.1). Agenda Items — Set Special Informal Meeting December 2, 2021 MOTION: by Hammill, seconded by Hiebert, setting a Special Informal meeting December 2, 2021, starting at 6:00 p.m. VOTE: Yes — 6, No — 0 ITEM 6. Agenda Items — 2022 Meeting Schedule In light of the potential upcoming park bond referendum staff anticipates there will be pertinent and important information for the Committee to review and requests setting a monthly meeting schedule for 2022. Committee member Schori requested the February meeting be moved from Thursday to the second Tuesday of the month. MOTION: by Schori, seconded by Gaffke, to approve the 2022 meeting schedule — January 6, February 8, March 3, April 7, May 5, June 2, July 21, August 4, September 1, October 6, November 3, and December 1, 2022. VOTE: Yes — 6, No — 0 ITEM 7. Agenda Items — Division Updates Division updates are included in the agenda packet for review. ITEM 8. Agenda Items — Committee and Staff Communications None ITEM 9. Adjourn -4of5- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE November 4, 2021 There being no further business, the Parks and Recreation Advisory Committee meeting was adjourned. MOTION: by Gaffke, seconded by Schori, to adjourn the meeting at 8:42 p.m. VOTE: Yes — 7, No — 0 Respectfully Submitted, Dorene Perkins, Administrative Coordinator Approved by the Apple Valley Parks and Recreation Advisory Committee Brent Schulz, Chair on January 6, 2022. -5of5- 0000 ITEM: 5,/4, City Of PARKS & RECREATION ADVISORY Apple COMMITTEE MEETING DATE: January 6, 2022 Valley SECTION: Regular ITEM DESCRIPTION: Parks & Recreation Advisory Committee's Annual Report STAFF CONTACT: DEPARTMENT/DIVISION: Dorene Perkins, Admin Coordinator Parks and Recreation Department Action Requested: Motion to approve the Parks & Recreation Advisory Committee's 2021 year-end report. Summary: By City ordinance, the Committee is required to provide an annual report to Council. A draft copy of the staff prepared Parks & Recreation Advisory Committee's 2021 year-end report is provided for your review. Background: Chapter 21 of the City Ordinances outlines establishment, membership and terms of the City's advisory committees. Section 32.03 of the Chapter directs that on or before April 1 of each year, the Committee shall submit to the Council a report of its work during the preceding year. To that end, a draft copy of the Parks & Recreation Advisory Committee's 2021 year-end report is provided for your approval prior to its submission to Council. ATTACHMENTS: Draft copy of the 2021 year-end report Parks & Recreation Advisory Committee 2021 Year -End Report %.UfT1t1llflee The Parks and Recreation Advisory Committee (PRAC) is an appointed committee of volunteer citizens. The purpose of the PRAC is to advise and make recommendations to City Council concerning parks, recreation, open space, and trail issues. In addition, the PRAC provides input to City staff, acting as an advisory board on community interests concerning recreation and parks. The PRAC consists of seven (7) members. Members are appointed by the City Council for three (3) year terms. The Chairperson and Secretary are elected annually by the committee members at an "organizational meeting" typically held in March. Meetings are scheduled the first Thursday of January, March, May, September, and November, with additional meetings called as needed throughout the year. :: *0000 •0*0 000 Apple Valley PAGE 2 Parks & Recreation Advisory Committee 2021 Year -End Report 2021 COMMITTEE MEMBERS Term of Office Dave Freed 2020 - 2024 Joshua Gaffke (Secretary) 2016 - 2022 (Noel Hommill 2013 — 2022 Lisa Hiebert 2019 — 2023 Matthew Hinrichs 2017 — 2023 Mark Schori 2019 — 2022 Brenton Schulz (Chair) 2010 - 2024 MEMBERS' ROLE The PRAC's work covers a broad range of issues which must be acted upon in a timely manner. Occasionally, the formation of "task force" or "study groups" becomes necessary to look into or work further on more complex issues. Participation in these groups is voluntary. PARK DEDICATION The City has enacted an ordinance under Minnesota law which grants a community the authority to receive land or cash in lieu of land for purposes from residential and commercial/industrial developers. This dedication is set depending on the size of the proposed development and whether it is a residential or commercial/industrial development. If the amount of land is not sufficient to support a park, a cash dedication is accepted. The amount of the cash dedication is based on the type of residential or commercial/industrial unit. The Committee annually reviews dedication funds. The cash collected goes into a fund for purchase and/or development of parks throughout the community. COMPREHENSIVE PLAN GUIDE Required by the Metropolitan Council, the City maintains a "Comprehensive Guide Plan" for the city. Neighborhood service areas are defined to help determining what park needs might be for each portion of the City. A complete copy of the Plan is available on the City's web site at www.applevalleymn.gov . 2021 MEETINGS Meetings were held January 2, March 4, April 1, May 6, June 8, July 15 (park tour), August 5, September 2, October 5, November 4 and December 2. Regular meetings were held in the Municipal Center's Council Chambers and video broadcast on Charter Communication Cable Channel 180 starting at 7:00 p.m. Informal meetings were held at 6:00 p.m. in a Municipal Center's conference room prior to each Regular meeting. Technology was utilized during the pandemic to create a hybrid meeting format of in -person, when allowed, and virtual attendance. ITEMS OF DISCUSSION INCLUDED: Introduction of new Director Review of Comp Plan 2018 Parks Master Plan * Amenity Inventory Park Bond Referendum * Bus tour of the Park System ® Joint Meeting with City Council • Bernstein Memorial ® New Pickleball Courts at Johnny Cake Ridge Park • Repurposing Hayes Pickleball Cts ® Hockey Rink Off -Leash Dog Parks • Valleywood Improvements ® Division Updates PAGE 3 Parks & Recreation Advisory Committee 2021 Year -End Report JULY BUS TOUR OF THE PARK SYSTEM Park Bond Referendum discussions throughout the year included level of service in our park system and amenities, future park projects, and operational/maintenance needs. To explore these topics further, Committee members and staff participated in a July 15, 2021, guided bus tour of nine park sites, including: 6. Sports Arena 7. Hayes Park Arena 8. Apple Valley Senior Center 9. Apple Valley Community Center VOLUNTEER RECOGNITION The City is fortunate to have a number of citizens who step forward and volunteer to help in the community. One prime example can be found on our various advisory committees and commissions where we currently have over 40 active citizens dedicating their time and their talents to the betterment of our community. National Volunteer Recognition Week was observed April 18-24, 2021, and the City extended thanks to all our volunteers. At the April 22, 2021, City Council meeting the City celebrated two volunteer members of the Parks & Recreation Advisory Committee who had earned their Ten Year Service Awards: Noel Hammill and Brenton Schultz. PAGE 4 00® ITEM: rj, . Osse gee PARKS & RECREATION ADVISORY City Of COMMITTEE MEETING DATE: January 6, 2022 Apple Valley SECTION: Regular - - - - __- -_---- ---- -------- ITEM DESCRIPTION: Repurposing of Hayes Park Pickleball Court Area ----------------- ------ -------------- STAFF CONTACT: DEPARTMENT/DIVISION: Eric Carlson, Director Parks and Recreation Department Action Requested: Discuss the future use of the Hayes Park Pickleball Courts and make a recommendation for City Council consideration in February/March 2022 Summary: The City of Apple Valley first installed pickleball courts in Hayes Park in 2013. Since that time there has been a number of public discussions with the adjacent neighborhood and community regarding the courts and the noise produced from pickleball. Some neighbors/residents enjoy the pickleball activity in the park while others find the noise to be unacceptable. The City of Apple Valley has pickleball courts at the following locations: Location Approximate distance from middle of courts to nearest residential property line Comment Greenleaf Park 100, Tennis/pickleball Hagemesiter Park 220' Tennis/Pickleball iHeye flfk 4,6W Pick Johnny Cake Ridge West Park 1,300' Pickelball Pennock Park 100, Tennis/Pickleball Redwood Park 130' Tennis/Pickleball Scott Park 225' Tennis/Pickleball When the Hayes Park pickleball courts were constructed in 2013, little was known about the potential impact noise from the sport may have on adjacent neighbors. Even today there are no known State or County laws/rules, or City ordinances that address how close a park amenity can be built to an existing property line. In June of 2018 the City Council authorized a sound attenuation study of the pickleball courts and found that the noise produced at the courts was within the Minnesota Pollution Control Agency (MPCA) noise guidelines. In an effort to improve the situation, the City Council directed staff to install a noise reducing barrier system in 2019 to help alleviate some of the noise concerns. A subsequent sound attenuation study was performed in June of 2019 which showed that the noise had been reduced by about 23-25% and remained well within MPCA guidelines. In March of 2019, the City Council passed a resolution that asked staff to research a new location and anticipated construction costs for replacement pickleball courts and in April of this year awarded a contract for the construction of eight (8) new pickleball courts at Johnny Cake Ridge West Park (JCRWP). Based on the fact that the Council's direction was to construct replacement courts the Hayes Park pickleball courts were closed once the JCRWP courts opened for play in September. In their March 2019 resolution, the Council directed that a meeting of adjacent neighbors be held so residents could propose alternate uses for the Hayes Park pickleball courts should the courts be relocated. On Tuesday, September 28th we hosted an open house to solicit input from neighbors/residents. Some of the feedback we received includes: • Keep the courts open for use as pickleball courts • Closing the courts seems to be a waste of tax payers dollars • Build an adaptive playground for people with disabilities • Develop a picnic area with tables, benches, shelters • Plant natural vegetation to encourage pollinators • Build a covered outdoor hockey rink • Build a skate park • Build a basketball court • Build an obstacle course At the Open House meeting both those for and against pickleball at Hayes Park seemed to have a good conversation trying to understand each others position. Ultimately the Park & Recreation Advisory Committee (PRAC) must make a recommendation on what the future use of the space may be which the City Council will review prior to making a decision in February/March 2022. As the PRAC is aware, on Thursday, September 30th the City Council held a joint meeting to discuss the Future of the Parks and Recreation System. The Council provided consensus direction to the PRAC and staff to begin a process to engage the community and explore if there is support for a Parks Bond Referendum that would: • Update our community and neighborhood parks and trail system • Reinvest in our major recreational facilities which include the community center, senior center, aquatics, and arenas • Redesign/construct new park master plans for Alimagnet, Kelley, Farquar, and Redwood parks Subsequently, the City has released a Request for Proposal (RFP) for architectural design services to develop concept plans for the future of the Apple Valley Community Center, Senior Center, and both arenas. Per the request of the PRAC at your November 41h meeting staff has researched the anticipated cost to convert the space to badminton courts which is as follows: Item Anticipated Investment Resurface Courts $27,500 Wind Screen $15,500 Court/Net Modification $4,900 Total $47,700 Given that we will be developing a vision for the future of the facility and surround park area, it is recommended that the current pickleball courts be left vacant and locked until a new master plan for the park is developed. Background: August 2013 Pickleball courts open for use at Hayes Park, believed to be the first pickleball courts south of the river July 2014 Pickleball courts reconstructed and open for use June 7, 2018 ESI Engineering performs initial noise study, noise being produced from pickleball courts are within MPCA guidelines March 28, 2019 City Council adopts resolution that: • Established modified hours of operation for Hayes Park Courts • Installation of noise attenuation barrier • Research construction of replacement pickleball courts • Agrees to host a meeting for adjacent neighbors to suggest alternate uses if pickleball courts are relocated June 6, 2019 ESI Engineering performs follow up noise study, noise being produced has been reduced 10-12 dBA after sound attenuation material installed April 22, 2021 City Council awards contract for eight (8) new pickleball courts at Johnny Cake Park West July 10, 2021 City Council approves purchase of tables, trash/recycling, sun shelter, windscreen for the Johnny Cake Ridge Park West pickleball courts September 11, 2021 Johnny Cake Ridge Park West courts open for play 22 parking stalls designated for "Park Use" to help provide some parking for park users because of shared parking lot use by High School students September 13, 2021 Hayes Park courts closed to play September 8, 2021 Park & Recreation Department sends out notices to approximately 240 adjacent homeowners inviting them to attend Open House or provide comments September 28, 2021 Park & Recreation Department hosts an "Open House" to solicit suggestions for alternate uses of the Hayes Park courts November 4, 2021 Park & Recreation Advisory Committee reviewed feedback and asks staff to research cost of converting courts to badminton January/February City Council to discuss community input and any recommendation 2022 made by the Parks & Recreation Advisory Committee (Specific date TBD) Budget Impact: TBD 12/28/2021 Apple Valley Hayes Park Pickleball Court Discussion City of Apple Valley - Parks & Recreation Department Pickleball History in Apple Valley August 2013 Pickleball courts open for use at Hayes Park, believed to be the first pickleball courts south of the river July 2014 Pickleball courts reconstructed and open for use June 7, 2018 ESI Engineering performs initial noise study, noise being produced from pickleball courts are within MPCA guidelines March 28, 2019 City Council adopts resolution that: • Established modified hours of operation for Hayes Park Courts • Installation of noise attenuation barrier< • Research construction of replacement pickleball courts • Agrees to host a meeting for adjacent neighbors to suggest alternate uses if pickleball courts are relocated June 6, 2019 ESI Engineering performs follow up noise study, noise being produced has been reduced 10-12 dBA after sound attenuation material installed 12/28/2021 aw,Iilll, Apple Valley - Parks & Recreation 2 1 12/28/2021 Pickleba I I History in Apple Valley April 22, 2021 City Council awards contract for eight (8) new pickleball courts at Johnny Cake Ridge Park West July 10, 2021 ` City Council approves purchase of tables, trash/recycling, sun shelter, windscreen for the Johnny Cake Ridge Park West pickleball courts September 11, 2021 Johnny Cake Ridge Park West courts open for play 22 parking stalls designated for "Park Use" to help provide some parking for park users because of shared parking lot use by High School students September 13 2021 Hayes Park courts closed to play September 8, 2021 Park & Recreation Department sends out notices to approximately 240 adjacent homeowners inviting them to attend Open House or provide comments 12/28/2021 a Apple Valley - Parks & Recreation v,;llor Pickleball History in Apple Valley September 28, 2021 Park & Recreation Department hosts an "Open House" to solicit suggestions for alternate uses of the Hayes Park courts November 4, 2021 Park & Recreation Advisory Committee to review input received regarding future use of the Hayes Park pickleball courts — asked staff to put together costs for converting space to badminton courts February/March 2022 City Council to discuss community input and any recommendation made by the Parks & Recreation Advisory Committee (Specific date TBD) 12/28/2021 A,jOey Apple Valley- Parks & Recreation 2 12/28/2021 Anticipate Badminton Conversion Investment Park and Recreation Advisory El"V1 7t 11K Committee meeting staff was Resurface Courts $27500 asked to investigate costs of wind screen $15,500 converting the existing courts into Court/Net Modification$4,900 badminton courts. Total Pickleball Court Dimensions 0 9.4 y� 3 E µ 20' 61 i77 i i j F s ` r t t p t 60' 1 18,29 $47,700 3 12/28/2021 Badminton Court Dimensions Pickleball Locations in Apple Valley Greenleaf Park 100, Tennis/Pickleball Hagemesiter Park 220' Tennis/Pickleball Hayes P 4-W Pisk4ehall Johnny Cake Ridge West Park 1,300' Pickleball Pennock Park 100, Tennis/Pickleball Redwood Park 130' Tennis/Pickleball Scott Park 225' Tennis/Pickleball 12/28/2021 a,,A, Apple Valley - Parks & Recreation 8 v>Ilcy 21 12/28/2021 How Does Apple Valley Compare to Neighbors ae �:�� §"�`c-�.�- e2x�.,-x,��i�"�°�,',r�ywr,�,,x,�4n;�- � a.,�{t�.. �h � (yJ.- �'-.,y��,,,� St \F i� "� S r l y�16 VE 6 r 2020;,Population 56374 64,317 68,855 69,490 25,560 57,078 Pickleball Courts 8 6 17 12 - 11.67 Residents per court 7,047 10,720 4,050 5,791 - 6,854 12/28/2021 n'1�6 . ,llcy Apple Valley - Parks & Recreation 9 : Ideas/Feedback From the Public • Keep the courts open for use as • Plant natural vegetation to pickleball courts encourage pollinators • Closing the courts seems to be a • Build a covered outdoor hockey waste of tax payers dollars rink • Build an adaptive playground for • Build a skate park people with disabilities • Build a basketball court • Develop a picnic area with • Build an obstacle course tables, benches, shelters . Badminton court 12/28/2021 p.j Apple Valley - Parks & Recreation 10 vallm 5 12/28/2021 Parks Bond Referendum • September 30, 2021 meeting with City Council • Engage the community and explore interest in Park Bond Referendum • Update parks and trails • Reinvest in major recreational facilities • Park Master Plans for Alimagnet, Kelley, Farquar and Redwood 12/28/2021 A�,!� Apple Valley - Parks & Recreation 11 "m!M Recommendation • Leave courts locked until new Master Plan for Community Center, Senior Center is developed • See how Park Bond Referendum process impacts the future use of Hayes Park 12/28/2021 Apple Valley - Parks & Recreation 12 v,,llor •] 0000 ITEM: irj,C, ii0 City Of 00* PARKS & RECREATION ADVISORY Apple COMMITTEE MEETING DATE: January 6, 2022 Valley SECTION: Regular ITEM DESCRIPTION: Valleywood Golf Course 2021 Season Summary STAFF CONTACT: DEPARTMENT/DIVISION: Jim Zinck, Golf Course Manager Parks and Recreation Department Action Requested: Receive Valleywood Update. Summary: A verbal summary of Valleywood's 2020 season and changes that took place during the golf year will be presented. Background: Hard to believe but the 2021 golf season was even busier than the 2020 season. With golf continuing to boom and more and more people becoming accustomed to and abiding by the CDC guidelines we were able to reduce our tee time intervals by one minute. We went from a tee time every 10 minutes to one every nine minutes. This may not sound like much but it results in 7-8 additional tee times per day. With each tee time accounting for $150-300 in revenue the impact of this seemingly minor change is substantial. This, combined with consistently great golf weather resulted in an increase of over 6,000 rounds of golf during the 2021 season. We also moved the food and beverage operation back in house with the hiring of 13 new staff members. While this presented a few additional challenges and many more hours of training, it was quite rewarding to see this staff develop as the season went along. They worked hard and as their skills developed we were able to expand our menu of offerings and continue to develop consistent standards of service. By mid -summer they were working like a veteran staff. We are very excited to welcome this staff back in 2022 and supplement them with a few additional new hires. Staff will be providing the committee with a much more detailed season synopsis at our upcoming meeting. City of 0000 0990 •00 Apple ITEM: PARKS & RECREATION ADVISORY COMMITTEE MEETING DATE: SECTION: MID WINTER FEST SATU RDAY FEBRUARY 5, 2022 Join us for some o WHAT'S NEW? 5.E. January 6, 2022 Ij oor family fun! Location: Johnny Cake Ridge Park - West 14255 Johnny Cake Ridge Road Outdoor Event: The entire Mid -Winter Fest celebration will take place outdoors. Please dress appropriately. Activities: Food trucks, live music, fireworks, bag toss tourn and garden cart train for kids. 0 Regular 12/30/2021 OUTDOOR ACTIVITIES Youth Hockey Presented by AVHA & EVHA Medallion Hunt Food Trucks Beverages - by Rascals and Apple Valley Rotary Club Horse Drawn Wagon/Garden Cart Train Rides Bag Toss Tournament Snowshoeing, Kid's & Family Games Scavenger Hunt Presented By Apple Valley Police & Fire Departments Music by Riverside Hitmen - Sponsored by Apple Valley Arts Foundation Fireworks ACTIVITIES Medallion Hunt �. '2�.hy"Wr�' b 1 ? 4 # i Wag n Rides 2 12/30/2021 ACTIVITIES Fireworks by ,j,. RES YROQ ## THANK YOU TO THE FOLLOWING SPONSORS Apple Valley Arts Foundation r% Apple Valley Hockey Association Eastview Hockey Association Rotary Rotary Club of Apple Valley Club of Apple Valley ®:® ITEM: rj,F, e000• ��� 0 PARKS & RECREATION ADVISORY City Of A le COMMITTEE MEETING DATE: January 6, 2022 ppvalley SECTION: Regular ITEM DESCRIPTION: Division Updates STAFF CONTACT: DEPARTMENT/DIVISION: Eric Carlson, Director Parks and Recreation Department Action Requested N/A — informational item Summary Included in the agenda packet you will find divisional updates for Arenas, Recreation, and Park Maintenance. These are provided for informational purposes. Background The division updates are presented in written form. From time to time, individual division managers may present in person, items in more detail. If a committee member wishes additional details regarding a specific area please feel free to discuss during the agenda item or contact me at eric.carlsonggpplevalleymn.gov or 952-953-2410. •00 0000 00*00 0000 0*0 City of Apple MEMO Parks and Recreation Department 7100 - 147' Street West Apple Valley, MN 55124 952 / 953-2300 TO: Parks & Recreation Advisory Committee FROM: Brian Christianson DATE: January 6, 2022 SUBJECT: Arena Update We have had a great first half of our winter ice season. Our first session of Learn to Skate ended December 11 and we had a great response from all of our participants. The high school teams are through about half of their season with the section playoffs happening in February. We look forward to an exciting and busy second half of our season. • Winter Session of Learn to Skate begins January 8th • Public skating Sundays 3:30pm-5:00pm at the Sports Arena through February • To date we have hosted 19 High School games and we will host 26 games through the end of the hockey season • Play 4 Patrick Bantam Hockey tournament January 7-9 •o* •••• ••.•• •••• ••• City of Apple Valley MEMO Parks and Recreation Department 7100 - 147" Street West Apple Valley, MN 55124 952 / 953-2300 TO: Parks & Recreation Advisory Committee FROM: Eric Carlson, Director DATE: January 6, 2022 SUBJECT: Recreation Updates The Recreation Division is pleased to give you the following highlights from the last few months: • Fall volleyball leagues have finishing up and playoff champs were crowned. Winter leagues begin in the next couple of weeks. Teams are currently signing up and we expect to have a few more teams than there were in the fall leagues. • Indoor bags leagues are taking off. Apple Valley is already well known as the volleyball mecca in the metro area — we are on our way to recreating that with bean bag leagues. It's nice to see teams side by side with younger adults, older adults and all different abilities. • Plans are being made for a revamped Mid Winter Fest celebration — the event will be outdoors and include hockey tournaments, family activities, food trucks, a band, fireworks and more. • Ladies Night Out will be a new special event that will take place at Valleywood Golf Course February 17tt, • The Community Center is getting back to pre-covid numbers — Pre-K Gym, Youth Open Gym, Open Pickleball, Badminton and Volleyball are all well attended. • The Senior Holiday Party was back after being cancelled last year. 106 attendees participated in the festivities December 21" Go* •0*0 00000 •••• •00 City of Apple Valley TO: Parks and Recreation Advisory Committee FROM: Mike Endres, Park Superintendent DATE: January 6th, 2022 SUBJECT: Park Maintenance ./:: ' t 1' MEMO Parks and Recreation Department 7100 West 147" Street Apple Valley, MN 55124 952 / 953-2300 Fall maintenance duties have come to a close. The focus has turned to equipment maintenance and conversions. The off season service for the summer mowing and ballfield equipment has begun. The water trucks have been changed over from street sweeping duties to rink flooding operations. All of the snow plows and snow blowers have been serviced and connected to the tractors and trucks. STAFFING UPDATE: A long time maintenance employee retired on December 22nd. Jeff Benjamin had been with the Park Maintenance Division for over 37 years. His dedication, work ethic and focus on the athletic fields were a staple for our department. It is anticipated that the vacant position will be reviewed and posted as soon as possible. COVID UPDATE: City staff is still required to wear mask when within city facilities. The COVID variant omicron is now the prominent strain that is a concern for residents and employees. Park Maintenance staff updated barrier shields at Liquor store #1 to accommodate employees at that site. STORM DAMAGE: Clean up efforts from the September 17"', storm are basically all completed. The remaining stumps have either been removed or ground out. The spring will bring some settled areas that will need to be filled and seeded where the stumps had been removed. The massive brush pile that was collect at Central Maintenance Facility has been ground up and removed. The picture below is approximately 1/3 of its final size. FIRST SIGNIFICANT SNOWFALL: Friday December 10 into Saturday December 1 tth saw an accumulations of over 16 inches of snow. 5 Park maintenance staff worked Saturday to assist the street department to clear the city streets. The balance of the Parks division cleared parking lots, pathways and sidewalks on Saturday and Sunday. 'AlaiRIOTS) • Around the clock flooding operations started on Monday 12-20-21 through Wednesday 12-22-21. • Open Johnny Cake Activity Center Rinks only on Wednesday afternoon 12-22-21. • Warm temperatures during Christmas break causing melting conditions. • Snow event Sunday evening 12-26-21. Focus on rink clean up and flooding 12-27-21 to keep the Johnny Cake Activity Center open. • Continue to work on outlaying sites to open as soon as possible. • Experiment to add exterior lighting switch for the rinks at Huntington. To be operated by the users and not employ a rink attendant or provide the warming house. Solution to the employee shortage of finding staff for warming houses? PROJECTS SINCE THE NOVEMBER 4th PARK AND RECREATION ADVISORY COMMITTEE MEETING. • Took delivery of new planks for the Cedar Isles Walk Bridges. • Constructed pull bars for Mid -Winter Fest cart train. • Completed Fertilizer order for the 2022 season. • Ordered 7 sets of youth hockey goals. • Construct new sign for Summerfield Park. • New furnace installed at Hagemeister. ROUTINE MAINTENANCE ITEMS: • Pathway pruning. • Warming house cleaning and stocking • Equipment maintenance. • Daily rink maintenance. • Snow operations as needed.