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Home My WebLink About07/12/2012 CITY OF APPLE VALLEY Dakota County, Minnesota � July 12, 2012 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held July 12, 2012, at 7:00 o'clock p.m., at Apple Valley Municipal Center. PRESENT: Mayor Hamann-Roland; Councilmembers Bergman, Goodwin, Grendahl, and Hooppaw. ABSENT: None. City staff inembers present were: City Administrator Lawell, City Clerk Gackstetter, City Attorney Dougherty, Parks Maintenance Superintendent Adamini, Public Works Director Blomstrom, Recreation Superintendent Breuer, Associate City Planner Dykes, Assistant City Administrator Grawe, Human Resources Manager Haas, Finance Director Hedberg, Parks and Recreation Director Johnson, City Planner Lovelace, City Engineer Manson, Acting Police Chief Rechtzigel, Fire Chief Thompson, and Crime Prevention Specialist Walter. Mayor Hamann-Roland called the meeting to order at 7:01 p.m. Everyone took part in the Pledge of Allegiance to the flag. APPROVAL OF AGENDA MOTION: of Bergman, seconded by Goodwin, approving the agenda for tonight's meeting, as presented. Ayes - 5- Nays - 0. AUDIENCE Mayor Hamann-Roland asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. No one requested to speak. CONSENT AGENDA Mayor Hamann-Roland asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Hooppaw, secorided by Goodwin, approving all items on the consent agenda with no exceptions. Ayes - 5- Nays - 0. CONSENT AGENDA ITEMS MOTION: of Hooppaw, seconded by Goodwin, approving the minutes of the regular meeting of June 28, 2012, as written. Ayes - 4- Nays - 0- Abstain 1(Bergman). MOTION: of Hooppaw, seconded by Goodwin, adopting Resolution No. 2012-139 accepting, with thanks, the donation of $250.00, from Gail and Edward Zacharias, for Valleywood Clubhouse. Ayes - 5- Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota July 12, 2012 Page 2 MOTION: of Hooppaw, seconded by Goodwin, receiving the 2011 Annual Audited City Financial Reports and Management Letter. Ayes - 5- Nays - 0. MOTION: of Hooppaw, seconded by Goodwin, approving the ALF Ambulance 2013 Budget, as attached to the City Administrator's memo dated July 9, 2012, and recommended by the ALF Ambulance Board. Ayes - 5- Nays - 0. MOTION: of Hooppaw, seconded by Goodwin, approving modification to the Energy Efficiency and Conservation Block Grant (EECBG) Agreement to fund the fire stations parking lot and exterior lighting retrofits and approve the request for a 60- day extension to the project deadline, as described in the Assistant City Administrator's memo dated July 12, 2012. Ayes - 5- Nays - 0. MOTION: of Hooppaw, seconded by Goodwin, tabling the 2011 Metropolitan Council Livable Communities Demonstration Account (LCDA) Grant Agreement for Commons I and II site acquisition and designation of signing authority. Ayes - 5- Nays - 0. MOTION: of Hooppaw, seconded by Goodwin, approving the change in scope of AV Project 2010-108, Cedar Avenue Transitway Improvements, to provide additional work associated with irrigation and sidewalk, as described in the Public Works Director's memo dated July 9, 2012. Ayes - 5- Nays - 0. MOTION: of Hooppaw, seconded by Goodwin, approving the Police Liaison Services Agreement with Independent School District 196, for the 2012-2013 school year, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5- Nays - 0. MOTION: of Hooppaw, seconded by Goodwin, adopting Resolution No. 2012-140 amending the receipt of bids date for AV Project 2012-108, Water Treatment Plant Expansion, to July 31, 2012, at 10:00 a.m. Ayes - 5- Nays - 0. MOTION: of Hooppaw, seconded by Goodwin, approving Change Order No. 1 to the contract with LaTour Construction, Inc., for AV Project 2011-105, Flagstaff Avenue Extension, in the amount of an additional $28,449.60. Ayes - 5- Nays - 0. MOTION: of Hooppaw, seconded by Goodwin, approving Change Order No. 4 to Valleywood Clubhouse Project #2200 — Plumbing/Piping, with Jim Murr Plumbing, Inc., in the amount of an additional $743.00. Ayes - 5- Nays - 0. MOTION: of Hooppaw, seconded by Goodwin, approving Change Order No. 4 to Valleywood Clubhouse Project #3123 — Earthwork/Site Utilities/Asphalt Paving/Demolition, with Prior Lake Blacktop, Inc., in the amount of an additional $8,000.00. Ayes - 5- Nays - 0. MOTION: of Hooppaw, seconded by Goodwin, approving Change Order No. 1 to the agreement with Visu-Sewer, Inc., in the amount of an additional $1,980.00; and CITY OF APPLE VALLEY Dakota County, Minnesota July 12, 2012 Page 3 accepting AV Project 2011-151, 2011 CIPP Repairs, as complete and authorizing final payment in the amount of $8,630.50. Ayes - 5- Nays - 0. MOTION: of Hooppaw, seconded by Goodwin, accepting AV Project 2012-120, 2012 Reconditioning and Painting of Steel Fence Sections, Fence Support Posts, and Decorative Light Poles, as complete and authorizing final payment on the agreement with Budget Sandblasting & Painting, Inc., in the amount of $2,898.72. Ayes - 5 - Nays - 0. MOTION: of Hooppaw, seconded by Goodwin, accepting AV Project 2012-122, 2012 Sod Replacement Services, as complete and authorizing final payment on the agreement with Jirik Sod Farms, in the amount of $3,480.00. Ayes - 5- Nays - 0. MOTION: of Hooppaw, seconded by Goodwin, accepting AV Project 2010-139, 2010 CIPP Repairs, as complete and authorizing final payment on the agreement with Midwest Trenchless Technologies, in the amount of $14,338.50. Ayes - 5- Nays - 0. MOTION: of Hooppaw, seconded by Goodwin, approving hiring the seasonal employees and temporary assignment of employee, as listed in the Personnel Report and Addendum dated July 12, 2012. Ayes - 5- Nays - 0. END CONSENT AGENDA NIGHT TO UNITE Ms. Walter reviewed the agenda of activities planned throughout the City for the 4th annual Night to Unite. She invited everyone to attend a picnic sponsored by the Business Watch program, from 11:30 a.m. to 1:30 p.m., at Fire Station 1. Visits by the Police and Fire Departments and Councilmembers to neighborhood events will begin at 5:00 p.m., and continue throughout the evening. There are approximately 70 neighborhood parties registered so far. Neighborhoods interested in scheduling a party can register online. As in the past, they are collecting school supplies to be donated to Independent School District 196. Ms. Walter then read the proclamation proclaiming "Night to Unite" on August 7, 2012. MOTION: of Grendahl, seconded by Goodwin, proclaiming August 7, 2012, as "Night to Unite" and encouraging citizens to participate in and support the crime prevention efforts this opportunity offers. Ayes - 5- Nays - 0. Mayor Hamann-Roland thanked Ms. Walter for coordinating this event and the businesses for their generous donations. MOTION: of Goodwin, seconded by Bergman, adopting Resolution No. 2012-141 accepting, with thanks, the donation of $500.00 in gift cards from Wal-Mart for the Night to Unite celebration. Ayes - 5- Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota July 12, 2012 Page 4 RANDY JOHNSON DAY PROCLAMATION Mr. Lawell read the proclamation proclaiming July 20, 2012, as "Randy Johnson Day". He thanked Mr. Johnson for 25 years of service to the City. MOTION: of Goodwin, seconded by Grendahl, proclaiming July 20, 2012, as "Randy Johnson Day" in recognition and honor of Mr. Johnson's distinguished service to the City of Apple Valley. Mr. Lawell then presented Mr. Johnson with a marble apple in recognition of his retirement from the City. Mayor Hamann-Roland presented Mr. Johnson with the Key to the City. Mr. Johnson thanked the City Council and staff for their support over the years. He also commented on various goals and accomplishments during his time at the City. The Mayor and Council wished Mr. Johnson a happy and well-deserved retirement. STAFF COMMUNICATION Mr. Blomstrom provided an update on current water demands as well as various road and construction projects. CALENDAR OF UPCOMING EVENTS MOTION: of Goodwin, seconded by Hooppaw, approving the calendar of upcoming events as included in the City Clerk's memo dated July 12, 2012, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 5- Nays - 0. CLAIMS AND BILLS MOTION: of Bergman, seconded by Grendahl, to pay the claims and bills, check registers dated July 5, 2012, in the amount of $756,160.95; and July 12, 2012, in the amount of $1,826,730.30. Ayes - 5- Nays - 0. MOTION: of Grendahl, seconded by Bergman, to adjourn. Ayes - 5- Nays - 0. The meeting was adjourned at 7:33 o'clock p.m. Respectfully Submitted, Pa� a�c.l�o�'�u Pamela J. Gacl tetter, City Clerk Approved by the Apple Valley City Council on ?- 2�-12