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HomeMy WebLinkAbout04/22/1993CITY OF APPLE VALLEY Dakota County, Minnesota April 22, 1993 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held April 22nd, 1993, at 8:00 o'clock p.m. at Apple Valley City Hall. PRESENT: Mayor Brarming, Councilmembers Erickson, Goodwin, Humphrey and Sterling. ABSENT: None. City staff members present were: City Administrator Melena, City Clerk Mueller, City Attorney Sheldon, City Engineer Gordon, Finance Director Ballenger, Per- sonnel Director Boland, Police Captain Cook, Public Works Director Gretz, Parks & Recreation Director Johnson, City Planner Kelley, Assistant Public Works Director Miranowski, Police Chief Rivers and Community Development Director Welsch. Mayor Branning called the meeting to order at 8:00 p.m. The Councilmembers and everyone in attendance took part in the pledge of allegiance to the flag. MOTION: of Sterling, seconded by Goodwin, approving the agenda for tonight's meeting as amended. Ayes - 5 - Nays - 0. APPROVE AGENDA Mayor Branning read a proclamation proclaiming April 18th to 24th, VOLUNTEER 1993, to be "Volunteer Recognition Week". He presented marble apples PROCLAMATION as length of service awards to Marcia Cowling, on the Planning Commis- & AWARDS sion since June 12, 1986; Gregory Kopischke, on the Parks & Recreation Committee since March 31, 1983; and Dale Rodell, on the Cable TV Committee since March 31, 1983. The Council expressed appreciation to these individuals and other volunteers for their contributions to the City. Mayor Branning asked if anyone was present to address the Council at this time on any item not on this meeting's agenda. Police Chief Rivers distributed copies of a report, dated April 20, 1993, contain- ing additional information on various items which have been discussed with the Council recently. No one else was present to speak. AUDIENCE DISC. INFO. POLICE ACTIVITIES MOTION: of Goodwin, seconded by Sterling, moving Project 93-405, 1993 Street Maintenance Program, to the regular agenda and approving all remaining items on the consent agenda. Ayes - 5 - Nays - 0. CONSENT AGENDA APR. 8, 1993 MINUTES POPPY DAYS PROCLAMATION CONSENT AGENDA ITEMS MOTION: of Goodwin, seconded by Sterling, approving the minutes of the regular meeting of April 8th, 1993, as written. Ayes - 4 - Nays - 0 (Humphrey Abstained). MOTION: of Goodwin, seconded by Sterling, proclaiming May 21st and 22nd, 1993, as "Poppy Days", and asking citizens to pay tribute to those who have died in war by wearing the Memorial Poppy on those days. Ayes - 5 - Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota April 22, 1993 Page 2 MOTION: of Goodwin, seconded by Sterling, proclaiming May 8th, 1993, as "Arbor Day", and the month of May as "Arbor Month" and encouraging citizens to become aware of the importance of trees. Ayes - 5 - Nays MOTION: of Goodwin, seconded by Sterling, adopting Resolution No. 1993~77 accepting, with thanks, donations of $50.00 from Lutheran Brotherhood and $100.00 from McNamara Contracting to the Police Department D.A.R.E. Program. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Sterling, approving renewal, effective April 1, 1993, of a Liquor Consumption and Display (set-up) Permit for the Minnesota Zoological Garden by the Minnesota Department of Public Safety, Liquor Control Division. Ayes - 5 - Nays - O. MOTION: of Goodwin, seconded by Sterling, adopting Resolution No. 1993-78 setting a public hearing at 8:00 p.m., on May 13, 1993, on the application of The Carpenter's Apprentice, Inc., d/b/a Oscars Pizza Classics, for on-sale wins and beer licenses at 7634 West 150th Street. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Sterling, approving the Assignment Agreement assigning R. D. Pecar & Company, Inc.'s, interest in operation and maintenance of the yardwaste compost facility to SKB Environmental, Inc., and authorizing the Mayor and Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Sterling, adopting Resolution No. 1993-79 setting a public hearing at 8:00 p.m., on May 27, 1993, on 1993 Special Assessment Rolls No. 320 through 323, in the total amount of $698,492.00. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Sterling, adopting Resolution No. 1993-80 approving the final plat and subdivision agreement for Apple Valley Family Housing Development (previously called Cedar Knolls HRA Townhomes), waiving the requirement for a financial guarantee, and authorizing the Mayor and Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Sterling, adopting Resolution No. 1993~81 approving the First Amendment to the Subdivision Agreement for Highpoint, allowing delayed placement of subdivision monuments, and authorizing the Mayor and Clerk to sign the same. Ayes - 5 - Nays - O. ARBOR DAY PROCLAMATION RES. 1993-77 POLICE D.A.R.E. DONATIONS ZOO SET-UP PERMIT RENEWAL RES. 1993-78 SET HEARING OSCARS PIZZA WINE & BEER ASSIGN YARD- WASTE SITE TO SKB RES. 1993-79 SET HEARING ASSMT. 320-323 RES. 1993-80 FINAL PLAT A.V. FAMILY HOUSING DEV, RES. 1993-81 HIGHPOINT AGMT AMENDMENT CITY OFAPFLE VALLEY Dakota County, Minnesota April 22, 1993 Page 3 MOTION: of Goodwin, seconded by Sterling, adopting Resolution No. 1993-82 authorizing issuance of a building permit for am addition to Valley Middle School, as recommended by the Planning Commission. Ayes - 5 - Nays - O. RES. 1993-82 VALLEY MIDDLE ADDITION RES. 1993-83 GREENLEAF PORTABLE BLDC. TABLE PALOMINO CR 11 INTERSEC TABLE P.D. 144 HUNTERS WOOD AMENDMENT EXGAV. PERMIT 3-1 FARQUAR LAKE ADDITION RES. 1993-85 AWARD FIRE TRUCK REFURB. HIRE SEASONAL EMPLOYEES MOTION: of Goodwin, seconded by Sterling, adopting Resolution No. 1993-83 authorizing issuance of a building permit for a portable building, containing two classrooms, at Greenleaf Elementary School, as recommended classrooms, by the Planning Commission. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Sterling, tabling consideration of the Palomino Drive/County Road 11 intersection realignment until discussions with property owners are completed. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Sterling, tabling consideration of an amendment to delete the "hotel first" requirement in Planned Development No. 144 (Apple Valley Development Partnership/Hunters Wood) until Palomino Drive/County Road 11 intersection realignment is considered. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Sterling, approving an excavation permit for Douglas Dudgeon on Lot 3, Block 1, Farquar Lake Addition, for a period of three months, as recommended by the city Engineer. Ayes - 5 - Nays - 0. MOTION: of Goodwin, seconded by Sterling, adopting Resolution No. 1993-85 awarding the contract for refurbishing Fire Pumper Truck, Unit 4986, to General Safety Corporation, the only bidder, in the amount of $42,200.00, including both options specified. Ayes ~ 5 - Nays - 0. MOTION: of Goodwin, seconded by Sterling, approving hiring the part- time and seasonal employees as listed in the Personnel Report dated April 22, 1993. Ayes - 5 - Nays - 0. END OF CONSENT AGENDA Councilmember Humphrey said he asked to discuss the street maintenance WHITNEY DR. project because he had questions about Whitney Drive. Mr. Gretz said MAINTENANCE the original specifications did not include overlay of Whitney Drive. Since the condition of the street has deteriorated so soon, and it was not included in the budget, a change order to the contract has been prepared. It would remove the overlay work on Essex Avenue and replace it with extensive patching onWhitney. Whitney will then be included for an overlay next year. CITY OF APPLE VALLEY Dakota County, Minnesota April 22, 1993 Page 4 MOTION: of Humphrey, seconded by Erickson, adopting Resolution No. 1993-84 awarding the contract for Project 93-405, 1993 Street Maintenance Program, to McNamara Contracting Co., Inc., the low bidder, in the amount of $214,079.00. Ayes 5 - N~vys - 0. RES. 1993-84 AWARD CONTRACT PROJ. 93-405 MOTION: of Humphrey, seconded by Erickson, approving Change Order No. 1 to the contract with McNamara Contracting Co., Inc., for Project 93-405, 1993 Street Maintenance Program, in the amount of an additional $996.00. Ayes - 5 ~ Nays - 0. CHANGE ORDER 1 PROJ. 93~4Q5 Mayor Branning called the public hearing to order at 8:15 p.m. to PUBLIC HEARING consider vacating part of the right-of-way for 140th Street, east of 140TH R-O-W Essex Avenue, and noted receipt of the affidavitof publication of the VACATION hearing notice. Mr. Kelley reviewed his memo dated April 22, 1993, noting there is a 55-foot half right-of-way for 140th Street in that area. With platting of property on the south, as Foxmoore Ridge, it is proposed to reduce the half right-of-way to 50 feet. The Mayor asked for questions or comments from the Council and the audience. There were none and the hearing was declared closed at 8:16 p.m. MOTION: of Goodwin, seconded by Erickson, adopting Resolution No. 1993-86 completing vacation of the south five feet of 140th Street right-of-way east of Essex Avenue and adjoining the plat of Foxmoore Ridge, and authorizing filing the necessary documents with Dakota County. Ayes - 5 - Nays - 0. RES. 1993-86 VACATION OF 140TH R-O-W MOTION: of Sterling, seconded by Humphrey, adopting Resolution No. 1993-87 approving the final plat and subdivision agreement for Foxmoore Ridge (formerly Summerfield Townhomes) and authorizing the Mayor and Clerk to sign the same. Ayes - 5 - Nays - 0. RES. 1993-87 FOXMOORE RIDGE FINAL PLAT Mayor Branning called the public hearing to order at 8:20 p.m. to con- PUBLIC HEARING sider Project 93-406, Cedar Points Utility and Street Improvements, CEDAR POINTE and noted receipt of the affidavit of publication of the hearing IMPROVEMENTS notice. Mr. Gordon reviewed the preliminary engineering report and said the project will be done in two phases with 108 units in the first phase. Phase one will include construction of 155th Street to serve the site. Garrett Drive, connecting 155th and 157th Streets, will be constructed with phase two. The Mayor asked for questions or comments from the Council and the audience. There were none and the hearing was declared closed at 8:25 p.m. MOTION: of Erickson, seconded by Sterling, adopting Resolution No. 1993-88 ordering the installation of Project No. 93-406, Cedar Pointe Utility and Street Improvements. Ayes - 5 - Nays - 0. RES. 1993-88 ORDER PROJ. 93-406 CITY OF APPLE VALLEY Dakota County, Minnesota April 22, 1993 Page 5 Mayor Branning called the public hearing to order at 8:26 p.m. to PUBLIC HEARING consider Project 93-334, Galles Addition and Palomino East Apartment GALLES & PAL. Site Utility and Street Improvements, and noted receipt of the affi- EAST APT. davit of publication of the hearing notice. Mr. Gordon reviewed the IMPROVEMENTS preliminary engineering report. He noted that proposed the storm sewer assessment should be re-calculated to assess only the portion from the back of the cul de sac to the east property line to the Galles property and the balance to the apartment site. In approving the preliminary plat, the driveway to Lot 1, Block 4, Palomino Hills was to be moved and take access from the cul de sac. Mr. Anderson, the property owner, wants the driveway to remain connected to Gimarron Road. By sliding the new cul de sac farther north on the right-of-way, more trees will remain and the driveway would not need to be moved. Glen Galles, was present, and said the existing ponding arrangement provides surface drainage for 20 to 25 homes. It is more than a development issue for his property. He asked that the storm sewer assessment be re-distributed with one- third to his property, one-third to the apartment site and one-third paid by the City storm water fund. He was advised that he needs to secure an easement from the owners of the apartment site, but the City acquired the easement on his property in 1971. He asked that Staff negotiate for the required new easement. Mr. Gretz said the comments will be taken into account and a report brought back. Mr. Melena said the hearing should be held open and continued indefinitely, or up to six months, to allow the developer to resolve certain issues including peti- tioning for an easement vacation hearing. The hearing was recessed at 8:40 p.m. Mayor Branning called the public hearing to order at 8:41 p.m. to con- PUBLIC HEd~RING sider on-sale wine and beer licenses for Bakers Square Restaurant and BAKERS SQUARE noted receipt of the affidavit of publication of the hearing notice. LICENSES Mr, Melena reviewed the Police report on the application of VIGORP Restaurants, Inc., for the licenses at 15200 Cedar Avenue. The Mayor asked for questions or comments from the Council and the audience. There were none and the hearing was declared closed at 8:42 p.m. MOTION: of Goodwin, seconded by Humphrey, adopting Resolution No. 1993-89 approving issuance of on-sale wine and beer licenses to VICORP Restaurants, Inc., d/b/a Bakers Square Restaurant, at 15200 Cedar Avenue, effective April 23, 1993, subject to approval by the Minnesota Commissioner of Public Safety. Ayes - 5 - Nays ~ 0. RES. 1993-89 BAKERS SQUARE WINE & BEER Mr. Melena reviewed the construction budget for the new Police faci- POLICE BID lity as contained in the Construction Manager's letter dated April ~ACKAGE NO, 19, 1993, indicating $196,822 now available for contingency. Five contracts from Bid Package No. 2 were awarded April 8, 1993. John Bossardt reviewed each of the additional 30 bid categories and listed the recommended low bidder for each contract. CI%% OF APPI,E VALLEY Dakota County, Minnesota April 22, 1993 Page 6 (~'.f3~.~-,~l>~' Sterling questioned the recommendation on the membrane roofing ~i~ ~ct {J.~ second bidder offered a 1S-year warranty as opposed to the 10-year wa~i?.anty of the low bidder. Mr. Bossardt said the specifications asked for a 10- y~ar !.,~intI Which should be adequate, but he will review ths item, C~'~r~cllmember Sterling asked Mr. Bosskrdt if he is familiar with the firms · ~'~'~,~.n~!~%~/? Mr. Bossardt, said not with all of them, but many of them. Each co~tracaor will be required to provide a performance bond to assure the work. Mayor bl~anning asked for a llst of projects that each of the low bidders have done. Mr. Bossardt said it will be provided. MOTION: of Erickson, seconded by Goodwin, adopting Resolution No. 1993~90 awarding 30 contracts for portions of Police Facility Bid Package No. 2, to the respective low bidders, as listed in the Construction Manager's letter dated April 19, 1993, and authorizing execution of the necessary doctuaents. Ayes - 5 - Nays - 0. RES. 1993-90 AWARD CONTRACTS POLICE STN BID PACKAGE 2 Mr. Malana said the Council has been asked if it wants to consider the alternate of burnished block on the outside of the building instead of precast stone. It was bid as a deduct of $50,000. Precast stone is comparable to the exterior of the County Service Center Building. MOTION: of Humphrey, seconded by Goodwin, rejecting consideration of REJECT BLOCK the alternate for burnished block exterior on the new Police ALTERNATE Facility. Ayes - 5 - Nays - 0. The Council received a summary of four bid alternates, dated April 20, 1993, for use of Wirsbo heating systems in portions of the new building. MOTION: of Humphrey, seconded by Erickson, approving addition of Alternate No. 2, Wirsbo garage system, in the amount of $11,493.00; and Alternate No. 4, Wirsbo basement perimeter system, in the amount of $17,595.00; to the new Police Facility construction. Ayes - $ - Nays - 0. ADD WIRSBO ALTERNATES TO POLICE BLDG, Mr. Melena said the County Board will be considering the agreement on a land swap and Joint parking usage at its meeting on May 4, 1993. A right of entry onto the property has been granted until thsn. MOTION: of Branning, seconded by Goodwin, appointing Gouncilmember Humphrey as Council representative to the Staff Proj Management Team for the new Police Facility. Ayes Nays ~ 0. COUNCIL REP. POLICE PROJECT MGMT. TEAM BEST BUY STORE Mr. Welsch reviewed the Planning Commission report on a proposed Best Buy store located south of Target/Greatland. CITY OF APPLE VALLEY Dakota County, Minnesota April 22, 1993 Page 7 MOTION: of Humphrey, seconded by Erickson, adopting Resolution No. 1993-91 authorizing issuance of a building permit to Ryan Construction for a Best Buy store on part of Lot 6, Block 1, Southport Centre, with conditions as recommended by the Planning Commission. REs. 1993-91 BEST BUY BLDG. PERMIT Councilmember Sterling asked how this building will affect the emergency exit door on the south side of Target? Bill McMale, of Ryan Construction, was present and said the architects will be resolving whether the Best Buy building will he constructed to avoid the door or constructing a recess for the door to remain. He reviewed the building plans as revised today and said they may be installing brick on the south side of Best Buy now rather than using the temporary waiver to add it later. Mayor Branning asked if there will be a covered pedestrian connection between the buildings? Mr. McHale said there would not he a connection. The Mayor said he would like the poesibility of a breakout wall for a future connection to Target, particularly if another building is added south of Best Buy. Vote was taken on the motion. Ayes - 5 - Nays - 0. MOTION: of Humphrey, seconded by Sterling, to consider the cemetery analysis report at this time. Ayes - 5 - Nays - 0. CEMETERY REPORT Mr. Melena reviewed the Cemetery Financial Report dated April 19, 1993, indicating it could generate adequate revenue topay for its operation. The cost of maintenance is estimated at $10,000 a year and would need support from the City. The question adding a crematorium would need further exploration. He noted that some of the study committee members were present tonight; Wilton Anderson, Gregory Anderson and Gary Wagner. Mayor Branning said he would like further information on how a cemetery could or should function, Mr. Melena said the intent of exploring the issue further is to use a consultant for this information. He noted that Jim O'Meara's letter, in the report, partially addresses this and suggest using an advisory board to operate it. Councilmember Erickson said the estimated annual cost of $10,000 for City maintenance is acceptable to him. Councilmember Goodwin expressed caution in making any financial commitments due to concern about future budget limitations. MOTION: of Erickson, seconded by Goodwin, accepting the Cemetery Financial Report dated April 19, 1993; thanking the members of the Study Committee for their work; and authorizing the expenditure of up to $5,000.00, from the LGA Fund, to continue the study including utilization of a consultant. Ayes - 5 - Nays - 0. CONTINUE CEMETERY STUDY CITY OF APPLE VALLEY Dakota County, Minnesota April 22, 1993 Page 8 Police Chief Rivers gave the second reading of an ordinance amending PERSONS IN conditions ~nder which persons are permitted in liquor license pre- LIQ. PREMISES ~ise~ ~fcer business hours. It provides a permit system for remodeling AFTER HOURS ~{: non.=~:outine maintenance and prohibits employees of a licensee from aIlo~ing non-employees in the premises. The section allowing employees to enter the pr~mise=~ at 4:00 a.m. was passed April 8, 1993, as Ordinance No. 553. MOTION: of Nt~phrey, seconded by Goodwtn, accepting the second reading and passing Ordinance No. 554 amending portions of City Code Section 3-46(b)(7) by prohibiting employees of the licensee from allowing non-employees in the licensed premises more than 35 minutes after a sale can occur; providing a permit system for special exceptions, at a fee of $20.00 each, for which application must be made 48 hours in advance; and allowing a supervisory employee of the licensee to be on the premises to restrict access to liquor in lieu of removing or storing liquor. ORDINANCE 554 SECOND READING &AMEND LIQUOR HOURS SECTION Councilmember Erickson expressed concern ghat the $20.00 permit fee, instead of $50.00 as originally recommended, may not cover the City's costs. Vote was taken on the motion. Ayes - 5 - Nays ~ 0. Mr. Kelley gave the first reading of a proposed ordinance amending SIGN ORDINANCE Article IV of Chapter 6 of the City Code, Sign Regulations, as con- AMENDMENT rained in his memo dated April 22, 1993. The amendment was initiated FIRST READING by a request to allow a second ground sign, in limited business zones, as a substitute for building signs. It also moves some tables in the regulations to make them more understandable. Mayor Branning asked for information on past requests for variances to sign size to determine if the current size restrictions are still appropriate. The Council accepted the first reading. The second reading will be scheduled for May 13, 1993. MOTION: of Erickson, seconded by Sterling, adopting Resolution No. 1993-92 approving an amendment to the Utilities Chapter of the Comprehensive Guide Plan, Section D. (Storm Water Drainage); establishing policies dealing with quality standards for surface water runoff; and authorizing its submittal to the Metropolitan Council, as recommended by the Planning Commission. Ayes - 5 - Nays - 0. RES. 1993-92 AMEND COMP. PLAN - STORM WATER DRAINAGE MOTION: of Goodwin, seconded by Erickson, adopting Resolution No. 1993-93 committing to amend the City's land use controls by June 30, 1993, to incorporate National Urban Runoff Program standards and Minnesota Pollution Control Agency urban best management practices, or their equivalent, to reduce nonpoint source pollutant loadings in surface water runoff. Ayes - 5 - Nays ~ 0. RES. 1993-93 SURFACE WATER RUNOFF QUALITY STANDARDS CITY OF APPLE VALLEY Dakota County, Minnesota April 22, 1993 Page 9 MOTION: of Humphrey, seconded by Sterling, adopting Resolution No. t993-94 opposing Senate File No. 1169 proposing a shift in the distribution of Fiscal Disparities funding based on criteria other than that for which the Act was originally intended. Ayes - 5 - Nays .- 0. RES. 1993-94 OPPOSE FISCAL DISPARITIES CHANGES MOTION: of Humphrey, seconded by Goodwin, tabling consideration of appointment of a City organizational~ analysis task force, as described in Councilmember Humphrey's memo dated April 15, 1993, until June 24, 1993. Ayes - 3 - Nays - 2 (Erickson and Sterling). TABLE CITY ORGANIZATION TASK FORCE Mr. Melena said the Public Works Department Policies and Procedures PUBLIC WORKS Manual is being received for review. It will be scheduled for formal MANUAL adoption in 60 to 90 days. Mr. Miranowski explained how the manual was developed and how to use it. It contains step-by-step procedures for each division of Public Works which can b~ used for cross training employees and analyzing future changes. Mr. Gretz noted that an updated Comprehensive Sanitary Sewer Plan and Compre- hensive Water Plan for the City were also distributed to the Council. Mayor Branning asked the City Attorney to review and comment on the implications of Council approval of such manuals. In other words, should it be adopting guidelines with operating procedures implemented by Staff and how would changes and updates to manuals be handled? MOTION: of Goodwin, seconded by Sterling, to close the meeting, under the provisions of the attorney-client exception to the open meeting law, M.S. 471.705, to discuss police internal affairs investigative data. Ayes - 5 - Nays - 0. CLOSE MEETING The meeting was closed at 10:59 p,m. and the Council convened in the Conference Room along with City Attorney Sheldon, City Administrator Melena, Personnel Director Boland, Police Chief Rivers and Attorneys Clifford Greene and William Everett. The CoUncil reconvened in open session at 11:20 p.m. in the Council Chambers at which time the City Attorney restated that the purpose of the closed session was to discuss private police internal affairs investigative data. MOTION: of Sterling, seconded by Erickson, setting an informal meeting at 7:00 p.m. on June 3rd, 1993; setting regular meetings at 8:00 p.m. on June 17th and 24th, 1993, and canceling the June 10th, 1993, meeting. Ayes - 3 - Nays - 1 (Humphrey) (Branning Abstained). SET JUNE MEETING SCHEDULE Mayor Branning noted he will not be able to attend the June 3rd, 1993, meeting. CITY OF APPLE VALLEY Dak.,~l:a Co'Lofty, Minnesota Ap~cil 22, 1993 MOTION: of Erickson, seconded by Sterling, setting an informal meeting at 6:30 p.m. on May 13th, 1993, with the Chamber of Commerce Economic Development Committee and the Planning Co~ission. Ayes - 5 - Nays - 0. SET CHAMBER ECONOMIC DEV. &,P.C. MEETING MOTION: ~:~ Erickson, seconded by Sterling, setting an informal SET INFORMAL ~eeting at 6:30 p.m. on June 2nd, 1993, with the Planning p.O, MEETING Commission, Ayes - 5 - Nays - 0. Councilmember Erickson said he received a latter and call about the GRAVEL ISSUES task force through which all information on the gravel proposal would COMMUNIGATION pass through before coming to the Planning Commission and Council. He asked who formed it; what are the duties; should the Council be involved in forming such a group; and how will a response be given to Frank Blundetto's request to be on the task force? Councilmamber Goodwin said it should not be called a task force, it should be referred to as an internal communications group. It is more of a coordinating group for information and tracking the status of the process. It is not intended for it to make a recommendation. There is a perception problem if the Planning Commission believes the group is editing information and that is not intended. Mayor Branning said the group was formed in an effort to track communications and information on the gravel proposal and focus it in one place. It was set up at a Staff meeting to facilitate bringing data together. Councilm~mber Humphrey asked Councilmember Goodwin to contact the Planning Commission members and assure them of the purpose of the group. Mr. Melena said it is becoming obvious that the public does not understand the role of the Planning Commission and Council in this issue; that is to judge the proposal, not be a proponent or opponent. The conditional use permit document is not anticipated to be completed by the attorneys until May 6, 1993 and then distributed in the Planning Commission packets on May 7, 1993. Mr. Blundetto did not understand that Mr. Gretz has been assigned as Staff project manager and he will be so advised. MOTION: of Humphrey, seconded by Goodwin, to pay the claims and bills, check register dated April 14, 1993, in the amount of $426,281.83; and April 21, 1993, in the amount of $3,768,598.83. Ayes ~ 5 - Nays - 0. OLAIMS & BILLS MOTION: of Humphrey, seconded by Goodwin, to adjourn. Ayes - 5 - Nays - O. The meeting was adjourned at 11:50 o'clock p.m.