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HomeMy WebLinkAbout03/03/2022000 0000 00000 600 000 Meeting Location: Municipal Center City of Apple 7100 147th Street West Valley Apple Valley, Minnesota 55124 March 3, 2022 PARKS AND RECREATION ADVISORY COMMITTEE INFORMAL MEETING TENTATIVE AGENDA 6:00 p.m. 1. Oath of Office — Hammill and Schori 2. Repurposing of Hayes Park Pickleball Court Area 3. 2022 Committee Goals 4. Valleywood Golf Course 2021 Season Summary 5. Senator Clausen Sponsors Inclusive Playground Funding in the Bonding Bill 6. Misc. Committee / Staff Communications PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING TENTATIVE AGENDA 7:00 p.m. 1. Call to Order and Pledge 2. Election of Officers 3. Approval of the Agenda 4. Audience —10 Minutes Total Time Limit — For Items Not on this Agenda 5. Approval of the February 2022 Minutes 6. Agenda Items A. Eastview Soccer Club AED Donation B. Repurposing of Hayes Park Pickleball Court Area C. EV Car Charging Stations D. Committee's Annual Report E. 2022 Committee Goals F. Division Updates 7. Committee / Staff Discussion Items A. Announcements B. Items for Future Meetings C. Other 8. Adjourn NEXT REGULARLY SCHEDULED MEETINGS - Tentative: Thursday, April 7, 2022 6:00 p.m. (Informal) and 7:00 p.m. (Regular) NOTICE: Meeting procedures and access information due to Pandemic Emergency Orders are posted on the website Regular meetings are broadcast, live, on Charter Communications Cable Channel 180 and on the City's website at www.ciryofapplevalley.org 0000 ITEM: 2, 66666 owe* PARKS & RECREATION ADVISORY City Of Apple COMMITTEE MEETING DATE: March 3, 2022 Valley SECTION: Informal •00 .... ®®®ib AppValley Hayes Park Pickleball Court Discussion City of Apple Valley - Parks & Recreation Department Pickleball History in Apple Valley August 2013 Pickleball courts open for use at Hayes Park, belim d to be the first pickleball courts south of the river July 2014 Pickleball courts reconstructed and opus for use June 7, 2018 ESI Engi—mg pefomns initial noise study, noise being produced from pickleball courts are within MPCA guidelines March 28 2019 City Council adopts resplution that: • Established modifies hours of operation for Hayes Park Cowls • Installation ofnoise attenuation barrier • Research construction of rmlacmmat piekleball courts • Agrees to host a meeting for adjacent neighbors to suggest alternate uses if pieldeball corns we relocated June G, 2019 ESI Engineering peorms follow up noise study, noise being produced has been reduced 10-12 dBA after somtd attenuation material installed Pickleball History in Apple Valley April 22, 2021 City Council awards contract for eight (8) new pickleball courts at Johnny Cake Judge Park West July 10, 2021 City Co veil approves purchase of tables, trashkocycltmg, sun shelter, wiadscrear for the Johnny Cake Ridge Park Wou pickleball courts September 11, 2021 Johnny Cake Ridge Park West coups open for play 22 parking stalls designated for `Park Use" to help provide some parking for park users becu.. of shared parking lot use by High School students September.. 13, 2021 Hayes Parkcounsclosed to play September 8, 2021 Park & Recreation Department am& out notices to approximately 240 adjacent hommwne s invitng then to attend Open House or provide comments 1 Pickleball History in Apple Valley September 28, 2021 Park & Recreation Department hosts an "Open House" to solicit suggestions for alternate uses of fire Hayes Park courts Nove'tiiber4, 2021 Park & Receation Advisory Committee reviewed input received regarding:.. figure we of die Hayes Pink pickleball counts— asked staff to pm together costs for converting space to badminton courts February 8, 2022 Park & Recreation Advisory Conmri0ce reviewed input received regarding firture use of the Hayes Park picklebail comas — asked staff m put together costs for putting sport -court on the surface Mares/April 2022 ` City Corurcil to discuss community input and any recontnretdauon made by die Parks & RerseationAdvisory Committee (SpceiBcdate TBD) Anticipated Badminton Conversion Investment Park and Recreation Advisory �'i' rv1�,3fi,.4'p' r �uMe:��� Committee meeting staff was Resurface Court '; $27,500 asked to investigate costs of wiadscreca srs,soo converting the existing courts into courtleetModification $4,900 badminton courts T rat $47,700 Anticipated Badminton Sport -Court Park and Recreation Advisory I �� � E '� 11- Committee meeting staff was $pgrt-0ourt $5.50Agft asked to investigate costs of Two Courts 6,300 sq ft $35,70o installing sport -court Four courts 22,600sgk $69,$00 Six Courts 18,900 sq k $103,900 2 Pickleball Court Dimensions I i Badminton Court Dimensions Pickleball Locations in Apple Valley Greedeaf Park 100' T-isiPicklebA Hag.miter Park 220' Tv-Pickleball Nxyes-Perk 4W ,' Pieklekell Jolumy Cake Ridge 1Vest Park 1,300' Pickleba ll Pennock: Park 100' '% T-iS,PleklebaU Redwood Park 130' TmnisiPickleball Scott Pak enaeou o.�ni. 225' P„�aa«,.,o Tcn -Pickleball:. 3 How Does Apple Valley Compare to Neighbors 2020P.p.tatio. 56,374 64,317 <60,855 69,490 25,560 57,078 :. Pickleball courts 8 6 17 12 11.67 Residents perwurt I' 7,047 10,720 r(4,050 5,791 6,854 '( az.nou - oi•�n.�, A,�a•rov,a� xo Ideas/Feedback From the Public Keep the courts open for use as Plant natural vegetation to pickleball courts encourage pollinators • Closing the courts seems to be a • Build a covered outdoor hockey waste of tax payers dollars rink Build an adaptive playground for • Build a skate park people with disabilities Build a basketball court Develop a picnic area with Build an obstacle course tables, benches, shelters • Badminton court Parks Bond Referendum • September 30, 2021 meeting with City Council • Engage the community and explore interest in Park Bond Referendum • update parks and trails • Reinvest in major recreational facilities • Park Master Plans for Alimagnet, Kelley, Farquar and Redwood FAI Recommendation • Leave courts locked until new Master Plan for Community Center, Senior Center is developed • See how Park Bond Referendum process impacts the future use of Hayes Park Questions? 000 0000 00000 0000 City Of co® Apple Valley ITEM: PARKS & RECREATION ADVISORY COMMITTEE MEETING DATE: SECTION: 3. March 3, 2022 ITEM DESCRIPTION: 2022 Parks & Recreation Advisory Committee Goals STAFF CONTACT: DEPARTMENT/DIVISION: Eric Carlson, Director Parks and Recreation Department Action Requested: Approve the 2022 Parks & Recreation Advisory Committee Goals Summary: Informal After review and discussion at the February 8th Parks & Recreation Advisory Committee meeting, the attached Goals have been formatted for the Committee's consideration. Background: Each year the Committee is asked for a list of goals they would like to pursue over the next twelve months. These provide guidance for staff as to the vision and focus of the Committee. They assist in preparation of the meeting agendas, reports, and key performance indicators. Attachments: Draft copy of the Parks & Recreation Advisory Committee's 2022 Goals Draft copy of the Parks & Recreation Department's 2022 Goals Parks and Recreation Advisory Committee 2022 Goals Planning for the Future of Our Park System Work with the community to develop master plans for Alimagnet, Farquar, Kelley, and Redwood parks and have updated recreational facility concept plans for the Apple Valley Community Center, Apple Valley Senior Center, the Apple Valley Family Aquatics Center, and both arenas. Using results of our planning efforts, engage the public about the needs of the entire parks system so that in early 2023 the City Council can order a professionally administered statistically accurate public opinion survey. The survey should seek residents input about what a parks bond referendum should/shouldn't include and identify what taxpayers threshold for a tax increase may be. Utilizing the results of the survey, figure out how to move towards a November 2023 referendum. Create a Park and Recreation Sign Master Plan Begin work on the development of a park sign master plan for the park system to include Park ID signs, informational, directional, and regulatory signage. This plan will showcase an updated brand the City will use to promote our parks and could be implemented with the proceeds of a successful parks bond referendum. Proposed Park & Recreation Department 2022/2023 Goals (Will be reviewed by the City Council on April 1, 2022) Planning for Long Term Park System Needs By the 4th quarter of 2022, develop master plans for Alimagnet, Farquar, Kelley, and Redwood parks and have updated recreational facility concept plans for the Apple Valley Community Center, Apple Valley Senior Center, the Apple Valley Family Aquatics Center, and both arenas. Using this information engage the public about the needs of the entire parks system so that in the 1st quarter of 2023 we can order a professionally administered statistically accurate public opinion survey that will seek residents input about what a parks bond referendum may include, what taxpayers threshold for a tax increase may be, and how to move forward towards a November 2023 referendum. Update Joint Powers Agreements with ISD 196 By the 4th quarter of 2022, meet with the appropriate officials of ISD 196 to review and update existing JPA's for the Apple Valley Sports Arena, Valley Middle School, and Johnny Cake Ridge Park West, and develop new understandings/JPA's for use of Valleywood, Johnny Cake Ridge Park East, and the Apple Valley Community Center. Development of a Park & Recre By the 1st quarter of 2023, devel guidance for department staff it Center, Arenas, Aquatic Center, Create a Park and Recreation Si, By the 2nd quarter of 2023, deve signs, informational, directional, brand the City will use to promo successful parks bond referenda )n Marketing Plan a written, department marketing plan that will provide arketing our parks, trails, recreation programs, Senior nmunity Center, and Valleywood Golf Course. master Flan a sign master plan for the park system to include Park ID id regulatory signage. This plan will showcase an updated our parks and can be implemented with the proceeds of a Develop a Coordinated Marketing Brochure for our Event Facilities By the 4th quarter of 2023, develop a marketing brochure for our rental facilities located at the Apple Valley Senior Center, Apple Valley Community Center, Valleywood Golf Course, and our park shelters. City of 2021 VALLEYWOOD SEASON SUMMARY ITEM: PARKS & RECREATION ADVISORY COMMITTEE MEETING DATE: SECTION: z ` Y Y j µ � 4. March 3, 2022 Informal 1 ,. vz � ��: f IS " \ �� « +_- RM IS, : - •s &.6 � \ƒ — , �.ME < \ IN ) g, ig",2 � w El ■ Elimination of outstanding debt ■ Change golf course from enterprise fund to governmental fund • Approval of irrigation/on course improvement package • Initial bids rejected • Purchased irrigation parts off of state contract ■ Purchased HDPE pipe through the bid process • Awarded irrigation bid with on course improvement package to Leibold Irrigation • Update of logo approved • New signage at front gate and along Pilot Knob in production ■ Tree management contract completed • Irrigation/Course improvement package work to begin fall of 2023 000 0 ITEM:j, 00000 wee PARKS & RECREATION ADVISORY City Of COMMITTEE MEETING DATE: March 3, 2022 Apple Valley SECTION: Informal ITEM DESCRIPTION: Senator Clausen Sponsors Inclusive Playground Funding in the Bonding Bill STAFF CONTACT: DEPARTMENT/DIVISION: Eric Carlson, Director Parks and Recreation Department Action Requested: No Action Required Summary: This past November the League of MN Cities had sent out an email stating that Gillette Children's Specialty Healthcare, in partnership with a growing coalition, including the Multicultural Autism Action Network (MAAN), The Arc Minnesota, The Autism Society of Minnesota (AuSM) and the Minnesota Consortium for Citizens with Disabilities (MNCCD) would like to partner with a city or county (or more than one) on bonding legislation to build an inclusive playground. Knowing that the City of Apple Valley has an interest in an inclusive playground we replied to the LMC inquiry and had a meeting with representatives of the group. During the meeting we suggested the group contact a local legislator to see if anyone would sponsor a bill to provide funding and they ultimately reached out to Senator Clausen. Background: This past week we met with members of the group and Senator Clausen and he agreed to sponsor legislation for state bonding dollars to support inclusive playgrounds. Senator Clausen is sponsoring bill (SF 3039) in the MN Legislature asking for an undetermined amount of money for an inclusive playground for the City of Apple Valley. During the meeting the group indicated they were also working with representatives from Rochester, Savage, and Fridley. Specific language in the bill is as follows: A bill for an act relating to capital investment; appropriating money for an inclusive and accessible playground in Apple Valley; authorizing the issuance of state bonds. BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: Section 1. APPLE VALLEY: INCLUSIVE PLAYGROUND. Subdivision 1. Appropriation. $....... is appropriated from the bond proceeds fund to the commissioner of employment and economic development for a grant to the city of Apple Valley to predesign, design, construct, furnish, and equip an inclusive and accessible playground in the city of Apple Valley. "Inclusive and accessible playground" as used in this subdivision means a playground, planned and designed in partnership with community stakeholders designed to be safe and accessible to all children including those with intellectual, developmental, or physical disabilities. Subd. 2. Bond sale. To provide the money appropriated in this section from the bond proceeds fund the commissioner of management and budget shall sell and issue bonds of the state in an amount up to $....... in the manner, upon the terms, and with the effect prescribed by Minnesota Statutes, sections 16A.631 to 16A.675, and by the Minnesota Constitution, article XI, sections 4 to 7. EFFECTIVE DATE. This section is effective the day following final enactment. ••• •••• ••••• •••• City of ••• AppValle v ITEM: PARKS & RECREATION ADVISORY COMMITTEE MEETING DATE: SECTION: 2. March 3, 2022 Regular ITEM DESCRIPTION: Election of Officers STAFF CONTACT: DEPARTMENT/DIVISION: Dorene Perkins, Admin. Coordinator Parks and Recreation Department Action Requested: 1) Motion to Accept Vote Results for the Positions of Chairperson and Secretary Summary: City policy requires the Parks and Recreation Advisory Committee annually elect a Chairperson and a Secretary. The Chairperson will preside over the meetings and the Secretary will sign any special meeting notifications and will lead meetings in the event the Chairperson is absent. All current members of the Committee are eligible for these offices. Once elections results have been announced, the new Chairperson will assume the role and continue with the meeting. Background: Committee members may: a.) Vote for any nominee, except where Minnesota Statutes §471.46 prohibits a member of the Committee from voting for himself or herself. b.) Abstain from voting. A ballot will be provided at the meeting. After a vote has been received from each Committee member present, the Administrative Coordinator will tally the votes and announce the results. A nominee must receive a majority of votes of the quorum to be appointed. In case of a tie vote, the Chairperson shall make the appointment as provided by state law, except Minnesota Statutes §471.46 prohibits a member of the Committee from voting for himself or herself (Statute follows). 2022 Committee Members • Dave Freed • Vacant, Secretary • Noel Hammill • Lisa Hiebert • Matthew Hinrichs • Mark Schori • Brenton Schulz, Chairperson MINNESOTA STATUTES §471.46 471.46 VACANCIES; PERSONS INELIGIBLE TO APPOINTMENT. No county, city, town, or school district officer shall be appointed to fill a vacancy in any elective office if the officer has the power, either alone or as a member of a board, to make the appointment; and the ineligibility shall not be affected by resignation before such appointment is made. This section shall not prevent the appointment of a member of a city council to the office of mayor or clerk, but in that case the member shall not vote in the appointment. History: (254-49 1939 c 249; 1943 c 346 s 1; 1959 c 422 s 1; 1973 c 123 art 5 s 7; 1986 c 444 ITEM S. ISORY CITY OF APPLE VALLEY PARKS &RECREATION COMMITTEE MEETING DATE: E: March 3, 2022 MEETING DATE: PARKS AND RECREATION ADVISORY COMMITTEE SECTION: February 8, 2022 Regular Minutes of the February 8, 2022, Apple Valley Parks and Recreation Advisory Committee. PRESENT: Parks and Recreation Advisory Committee Chair Brent Schulz; Committee Members, Dave Freed, Noel Hammill, Lisa Hiebert, and Mark Schori; Parks and Recreation Director Eric Carlson, Parks Superintendent Mike Endres; Administrative Coordinator Dorene Perkins ABSENT: Josh Gaffke and Matthew Hinrichs ITEM 1. Call to Order Chair Schulz called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance. hori, Item ITEM 4. Approval of the November 2021 Minutes. MOTION: by Hammill, seconded by Freed, to approve the November 4, 2021, meeting minutes as presented. VOTE: Yes — 5, No — 0 ITEM 5.A. Agenda Items — Repurposing of Hayes Park Pickleball Court Area Staff was asked to research the cost of installing a tile surface over the courts and bring the item back to the March 2022 meeting for further discussion. ITEM 5.B. Agenda Items — Dakota County SHIP Grant The City applied for a Dakota County Statewide Health Improvement Program (SHIP) grant and has successfully received an award of $15,000. City Council is scheduled to accept the -lof2- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE February 8, 2022 grant at their Thursday, February 1 Oth meeting. The grant money will be used to enhance public engagement as part of the proposed park bond referendum process. ITEM 5.C. Agenda Items — Recap of Mid -Winter Fest Mid -Winter Fest was held Saturday, February 5, 2022, outdoors at Johnny Cake Ridge Park. Staff reviewed the changes instituted and reported the event went well. This year included a band and fireworks. The Committee commended the staff for a well -organized event. Apple Valley Arts Foundation hosted the band. Sponsor donations were provided by Valley Hockey Association, Eastview Hockey Association, the Rotary Club of Apple Valley, and Apple Valley Eye Clinic. ITEM 5.1). Agenda Items — Division Updates s provided an overview of Park Maintenance activities., Crews aping the outdoor ice iinks conditioned and, flooded, equipment for summer resources„painting and reorganization of warm the 'Winter time to, o prep, for summer.,activities. ce Facility is still in the"planning stages, a basic footprint has it; with a few details to be worked out ;It will be located in the facility. There being no further business, the Parks and Recreation Advisory Committee meeting was adjourned. MOTION: by Freed, seconded by Hiebert, to adjourn the meeting at 7:45 p.m. VOTE: Yes — 5, No — 0 Respectfully Submitted, Dorene Perkins, Administrative Coordinator Approved by the Apple Valley Parks and Recreation Advisory Committee on March 3, 2022. Brent Schulz, Chair -2of2- 0000 ITEM: 6,A, 00000 00 PARKS & RECREATION ADVISORY City Of COMMITTEE MEETING DATE: March 3, 2022 Apple Valley SECTION: Regular ITEM DESCRIPTION: Eastview Soccer Club Proposal to Donate Automatic External Defibrillators (AEDs) STAFF CONTACT: DEPARTMENT/DIVISION: Eric Carlson, Director Parks and Recreation Department Action Requested: Review the proposal and make recommendation to City Council. Summary: The Eastview Soccer Club (EVSC) has submitted a proposal to donate two (2) automatic external defibrillators (AED's). The proposal from EVSC involves placing a unit in Johnny Cake Ridge Park West and Quarry Point Park making them available to the public 24/7/365. Background: Information provided by the Dakota Communications Center (DCC) indicates that there have been four (4) heart related emergencies in Apple Valley parks over a 12 month period (JCRPW, Quarry, Hayes Arena, Kelley). The AED's would be in "smart cabinets" that would be monitored via a cellular Sim card. If opened, the cabinet would take photos of those opening the cabinet, place a phone call to multiple pre-programmed phone numbers, and send a signal when there are issues with the unit. Staff has called other parks and recreation agencies to see how the new technology is working and to see what their experience has been, all report positive feedback, no vandalism issues, and luckily they haven't needed to be used yet. Under the EVSC proposal, the City would be responsible to maintain and replace the unit(s). The EVSC is partnering with the Play for Patrick Foundation on this project. 000 s ITEM: 6, B. coo** �00 PARKS & RECREATION ADVISORY City Of AppleCOMMITTEE MEETING DATE: March 3, 2022 Valley SECTION: Regular •ie •+roe►• ♦rs• Apple Valley Hayes Park Pickleball Court Discussion City of Apple Valley - Parks & Recreation Department Pickleball History in Apple Valley August 2013 Pickleball courts open for use at Hayes Park, believed to be the first pickleball courts south of the river July 2014 Pickleball courts reconstructed and open for use June 7, 2018 ESI Engineering performs initial noise study, noise being produced from pickleball courts are within MPCA guidelines June 6, 2019 ESI Engineering performs follow up noise study, noise being produced has been reduced 10-12 dBA after sound attenuation material installed 2/22/2022 a,lo Apple Valley -Parks &Recreation v ll% 1 Pickleball History in Apple Valley April 22, 2021 City Council awards contract for eight (8) new pickleball courts at Johnny Cake Ridge Park West July 10, 2021 City Council approves purchase of tables, trash/recycling, sun shelter, windscreen for the Johnny Cake Ridge Park West Pickleball courts September 11, 2021 Johnny Cake Ridge Park West courts open for play 22 parking stalls designated for "Park Use" to help provide some parking for park users because of shared parking lot use by High School students September 13, 2021 Hayes Park courts closed to play September 8, 2021 Park & Recreation Department sends out notices to approximately 240 adjacent homeowners inviting them to attend Open House or provide comments 2/22/2022 "A. Apple Valley - Parks & Recreation 3 wlla Pickleball History in Apple Valley September 28, 2021 Park & Recreation Department hosts an "Open House" to solicit suggestions for alternate uses of the Hayes Park courts February 8, 2022 Park & Recreation Advisory Committee reviewed input received regarding future use of the Hayes Park pickleball courts — asked staff to put together costs for putting sport -court on the surface 2/22/2022 AM,joll% Apple Valley - Parks & Recreation 4 Anticipated Badminton Conversion Investment Park and Recreation Advisory �S"I . ;014 a � s Committee meeting staff was Resurface Courts $27,500 asked to investigate costs of wind Screen $15,500 converting the existing courts into Court/Net Modification $4900` badminton courts Total $47,700 Anticipated Badminton Sport -Court Park and Recreation Advisory Committee meeting staff was asked to investigate costs of installing sport -court .f 1 sS zs ��4� 11". Sport -Court $5.50/sq ft Two Courts 6,300 sq ft $35,700 Four Courts 12,600 sq ft $69,300 Six Courts 18,900 sq ft $103,900 Pickleball Court Dimensions r_-____-W_____________A________eN_____-_____-___-_-----_--__-_.M____- u 15' i 4.57 m 7` 2.13 in. TcAa( Af oa: 880 fi' ( 8 .8 n'ia try?,; — U e i 10' i 3.05 fl) � � I r 9,14 I t -._--____--______-- —______________._.._..___._______----.--___-,___._.._ ... €---._.__ __ .-- -- __. .._____ --- .._..— 60' 118.29 in Badminton Court Dimensions M Pickleball Locations in Apple Valley Greenleaf Park 100, Tennis/Pickleball Hagemesiter Park 220' Tennis/Pickleball 14ayes Par1£ 4W P-ie4debal•1 Johnny Cake Ridge West Park 1,300' Pickleball Pennock Park 100, Tennis/Pickleball Redwood Park 130' Tennis/Pickleball Scott Park 225' Tennis/Pickleball 2/22/2022 AOlv.,llay o Apple Valley - Parks & Recreation How Does Apple Valley Compare to Neighbors ��.� �-"y.���" ���'�,*,'�s"'C.c-� era {`x��� �}} k f � 3 - �5�� Y Pik �`�i� �t � ' � ,L�� �(`��i'��,'� icy f� f �g�• '�" t� '-7� 5t �-y" ,-r„�y, :. 2020 Population 56,374 64,317 68,855 69,490 25,560 57,078 Pickleball Courts 8 6 17 12 - 11.67 Residents per court 7,047 10,720 4,050 5,791 - 6,854 2/22/2022 AIO°III Apple Valley - Parks & Recreation 10 5 Ideas/Feedback From the Public • Keep the courts open for use as • Plant natural vegetation to pickleball courts encourage pollinators • Closing the courts seems to be a • Build a covered outdoor hockey waste of tax payers dollars rink • Build an adaptive playground for • Build a skate park people with disabilities • Build a basketball court • Develop a picnic area with • Build an obstacle course tables, benches, shelters • Badminton court 2/22/2022 n�lo Apple Valley - Parks & Recreation 11 v iw Parks Bond Referendum • September 30, 2021 meeting with City Council • Engage the community and explore interest in Park Bond Referendum • Update parks and trails • Reinvest in major recreational facilities • Park Master Plans for Alimagnet, Kelley, Farquar and Redwood 2/22/2022 acdvbll, Apple Valley - Parks & Recreation 12 R Recommendation • Leave courts locked until new Master Plan for Community Center, Senior Center is developed • See how Park Bond Referendum process impacts the future use of Hayes Park 2/22/2022 Apj� Apple Valley - Parks & Recreation 13 v.,I1M Questions? 2/22/2022 �p�llApple Valley - Parks & Recreation 14 vaor 7 0000 ITEM: 6.Ci. ••••• ®•* PARKS & RECREATION ADVISORY City Of Apple COMMITTEE MEETING DATE: March 3, 2022 Valley SECTION: Regular ITEM DESCRIPTION: EV Car Charging Stations STAFF CONTACT: DEPARTMENT/DIVISION: Eric Carlson, Director Parks and Recreation Department Action Requested: Provide feedback regarding the concept of locating EV car charging stations in park parking lots within the park system Summary: It is estimated that EV sales will overtake gas car sales by 2038. As more and more people begin to purchase EV vehicles, it will become necessary for EV car charging stations to become a part of our everyday infrastructure. The question is, should the City allow car charging stations to be installed on public property such as the Municipal Center, liquor store(s), and public parks? Does providing EV car charging stations in public parks provide park users and visitors with benefits and/or attract people to utilize our park and recreation facilities? Background: The City of Apple Valley has been approached by a vendor who desires to implement Electric Vehicle (EV) charging stations at City owned facilities and park locations. As more EV cars hit our public roadways, it will become increasingly important to build a network of EV charging stations to serve the needs of EV car owners. Under the preliminary concept the vendor would be responsible for design, permitting, construction, and ongoing costs/maintenance of any charging station installed. The vendor would provide: • Level 2 and DCFC (fast charging) stations • Free upgrades and expansions • Co -branding • Profit sharing to the City of Apple Valley The City of Apple Valley would provide the locations and dedicated parking stalls for the units and would not be responsible for any up front capital costs or daily/annual maintenance costs. The locations under consideration/discussion include: • Alimagnet • Farquar • Galaxie • JCRP West • Kelley Budget Impact: • Quarry • Scott • AVFAC • Cobblestone • Hayes • JCRP East • Lac Lavon • Redwood • Valleywood No direct cost to the City of Apple Valley. This should provide some revenue to the City of Apple Valley which will vary based on the number of stations installed and the actual use each charging station receives. 0*00 ITEM: 6, D, *0000 � •0 PARKS & RECREATION ADVISORY City Of COMMITTEE MEETING DATE: March 3 2022 Apple Valley SECTION: Regular ITEM DESCRIPTION: Parks & Recreation Advisory Committee's Annual Report STAFF CONTACT: DEPARTMENT/DIVISION: Dorene Perkins, Admin Coordinator Parks and Recreation Department Action Requested: Motion to approve the Parks & Recreation Advisory Committee's 2021 year-end report. Summary: By City ordinance, the Committee is required to provide an annual report to Council. A staff prepared Parks & Recreation Advisory Committee's 2021 year-end report is provided for your review. Background: Chapter 21 of the City Ordinances outlines establishment, membership and terms of the City's advisory committees. Section 32.03 of the Chapter directs that on or before April 1 of each year, the Committee shall submit to the Council a report of its work during the preceding year. To that end, the Parks & Recreation Advisory Committee's 2021 year-end report is provided for your approval prior to its submission to Council. ATTACHMENTS: 2021 year-end report Parks & Recreation Advisory Committee 2021 Year -End Report Parks & Recreation Advisory Committee The Parks and Recreation Advisory Committee (PRAC) is an appointed committee of volunteer citizens. The purpose of the PRAC is to advise and make recommendations to City Council concerning parks, recreation, open space, and trail issues. In addition, the PRAC provides input to City staff, acting as an advisory board on community interests concerning recreation and parks. The PRAC consists of seven (7) members. Members are appointed by the City Council for three (3) year terms. The Chairperson and Secretary are elected annually by the committee members at an "organizational meeting" typically held in March. Meetings are scheduled the first Thursday of January, March, May, September, and November, with additional meetings called as needed throughout the year. ..• Apple Valley PAGE 2 Parks & Recreation Advisory Committee 2021 Year -End Report 2021 COMMITTEE MEMBERS Term of ©Mice. Dave Freed 2020 - 2024 Joshua Gaffke (Secretary) 2016 - 2022 (Noel Hommill 2013 "- 2022 Lisa Hiebert 2019 - 2023 Matthew Hinrichs 2017 "- 2023 Mark Schori 2019 -- 2022 Brenton Schulz (Chair) 2010 - 2024 MEMBERS' ROLE The PRAC's work covers a broad range of issues which must be acted upon in a timely manner. Occasionally, the formation of "task force" or "study groups" becomes necessary to look into or work further on more complex issues. Participation in these groups is voluntary. PARK DEDICATION The City has enacted an ordinance under Minnesota law which grants a community the authority to receive land or cash in lieu of land for purposes from residential and commercial/industrial developers. This dedication is set depending on the size of the proposed development and whether it is a residential or commercial/industrial development. If the amount of land is not sufficient to support a park, a cash dedication is accepted. The amount of the cash dedication is based on the type of residential or commercial/industrial unit. The Committee annually reviews dedication funds. The cash collected goes into a fund for purchase and/or development of parks throughout the community. COMPREHENSIVE PLAN GUIDE Required by the Metropolitan Council, the City maintains a "Comprehensive Guide Plan" for the city. Neighborhood service areas are defined to help determining what park needs might be for each portion of the City. A complete copy of the Plan is available on the City's web site at www.applevalleymn.gov . 2021 MEETINGS Meetings were held January 2, March 4, April 1, May 6, June 8, July 15 (park tour), August 5, September 2, October 5, November 4 and December 2. Regular meetings were held in the Municipal Center's Council Chambers and video broadcast on Charter Communication Cable Channel 180 starting at 7:00 p.m. Informal meetings were held at 6:00 p.m. in a Municipal Center's conference room prior to each Regular meeting. Technology was utilized during the pandemic to create a hybrid meeting format of in -person, when allowed, and virtual attendance. ITEMS OF DISCUSSION INCLUDED: ® Introduction of new Director • Review of Camp Plan 2018 Parks Master Plan • Amenity Inventory ® Park Bond Referendum • Bus tour of the Park System • Joint Meeting with City Council • Bernstein Memorial • New Pickleball Courts at Johnny Cake Ridge Park • Repurposing Hayes Pickleball Cts • Hockey Rink Off -Leash Dog Parks ® Valleywood Improvements • Division Updates PAGE 3 Parks & Recreation Advisory Committee 2021 Year -End Report VOLUNTEER RECOGNITION The City is fortunate to have a number of citizens who step forward and volunteer to help in the community. One prime example can be found on our various advisory committees and commissions where we currently have over 40 active citizens dedicating their time and their talents to the betterment of our community. National Volunteer Recognition Week was observed April 18-24, 2021, and the City extended thanks to all our volunteers. At the April 22, 2021, City Council meeting the City celebrated two volunteer members of the Parks & Recreation Advisory Committee who had earned their Ten Year Service Awards: Noel Hammill and Brenton Schultz. JULY BUS TOUR OF THE PARK SYSTEM Park Bond Referendum discussions throughout the year included level of service in our park system and amenities, future park projects, and operational/maintenance needs. To explore these topics further, Committee members and staff participated in a July 15, 2021, guided bus tour of nine park sites, including: FarquarPark 3. Kelley }, ark A. Open Spacealong CountyRoad q 5. ^4. oo- �. . Alimagnet Park 7. Sports Arena !:HayesParkArena 9.Apple. ! a, � � � PAGE 4 Parks & Recreation Advisory Committee 2021 Year -End Report OCTOBER MUNICIPAL FACILITY TOUR Committee members Brent Schulz and Noel Hammil) joined staff members Eric Carlson, Mike Endres and Susan Johnson on a tour of a number of park facilities across the Twin Cities metro area Friday, October 29, 2021. The intent was to see project examples created by other municipalities and collect ideas as Apple Valley works toward our park master planning and a potential referendum. It was a full day of location visits beginning at approximately 7:00 a.m., stops at more than 15 city facilities, and concluding at approximately 5:00 p.m. Participants reported they saw a lot of great projects, learned a lot, and found the tour informational. Park Address Amenity Apple Valley Community Center 14603 Hayes Road Apple Valley, MN 55124 Heart of the City Park 12600 Nicollet Avenue Stage, water feature Burnsville, MN 55337 Shakopee Community Center 1255 Fuller Street S Community Center Shakopee, MN 55379 Lions Park 1103 Adams Street S Inclusive Playground Shakopee, MN 55379 Braemar Arena 7501 Ikola Way Outdoor Rink/Dome Edina, MN 55439 St. Louis Park Rec Center 3700 Monterey Drive Outdoor Rink St. Louis Park, MN 55416 Maple Grove Community Center 12951 Weaver Lake Road Community Center Maple Grove, MN 55369 Town Green 7991 Main Street N Stage Maple Grove, MN 55369 Central Park 12000 Central Park Way Skating Ribbon, playground, Maple Grove, MN 55369 building, grounds 14401 99th Avenue N Fernbrook Athletic Fields Maple Grove, MN 55369 Artificial Turf Fields/Dome 7200117th Avenue N Andrews Park Champlin, MN 55316 Shelter/splash pad Shoreview Community Center 4580 Victoria Street NShoreview, Community Center MN 55126 Shoreview Commons Park 4580 Victoria Street N Inclusive Playground Shoreview, MN 55126 Health East Sports Center 4125 Radio Drive Inclusive Playground, Woodbury, MN 55129 Field House Eagan Community Center 1501 Central Parkway Community Center Eagan, MN 55121 Rosemount Skate Park 13885 S Robert Trail Skate Park Rosemount, MN 55068 Apple Valley Community Center 14603 Hayes Road Community Center Apple Valley, MN 55124 PAGE 5 «0 0 ITEM: 6. E. Ocoee �60 PARKS & RECREATION ADVISORY City Of COMMITTEE MEETING DATE: March 3, 2022 Apple Valley SECTION: Regular ITEM DESCRIPTION: 2022 Parks & Recreation Advisory Committee Goals STAFF CONTACT: DEPARTMENT/DIVISION: Eric Carlson, Director ( Parks and Recreation Department Action Requested: Approve the 2022 Parks & Recreation Advisory Committee Goals Summary: After review and discussion at the February 8t" Parks & Recreation Advisory Committee meeting, the attached Goals have been formatted for the Committee's consideration. Background: Each year the Committee is asked for a list of goals they would like to pursue over the next twelve months. These provide guidance for staff as to the vision and focus of the Committee. They assist in preparation of the meeting agendas, reports, and key performance indicators. Attachments: Draft copy of the Parks & Recreation Advisory Committee's 2022 Goals Draft copy of the Parks & Recreation Department's 2022 Goals Parks and Recreation Advisory Committee 2022 Goals Planning for the Future of Our Park System Work with the community to develop master plans for Alimagnet, Farquar, Kelley, and Redwood parks and have updated recreational facility concept plans for the Apple Valley Community Center, Apple Valley Senior Center, the Apple Valley Family Aquatics Center, and both arenas. Using results of our planning efforts, engage the public about the needs of the entire parks system so that in early 2023 the City Council can order a professionally administered statistically accurate public opinion survey. The survey should seek residents input about what a parks bond referendum should/shouldn't include and identify what taxpayers threshold for a tax increase may be. Utilizing the results of the survey, figure out how to move towards a November 2023 referendum. Create a Park and Recreation Sign Master Plan Begin work on the development of a`park sign master plan for the park system to include Park ID signs, informational, directional, and regulatory signage. This plan will showcase an updated brand the City will use to promote our parks and could be implemented with the proceeds of a successful parks bond referendum. Proposed Park & Recreation Department 2022/2023 Goals (Will be reviewed by the City Council on April 1, 2022) Planning for Long Term Park System Needs By the 4t" quarter of 2022, develop master plans for Alimagnet, Farquar, Kelley, and Redwood parks and have updated recreational facility concept plans for the Apple Valley Community Center, Apple Valley Senior Center, the Apple Valley Family Aquatics Center, and both arenas. Using this information engage the public about the needs of the entire parks system so that in the 15t quarter of 2023 we can order a professionally administered statistically accurate public opinion survey that will seek residents input about what a pa what taxpayers threshold for a tax increase may be, and how November 2023 referendum. Update Joint Powers Agreements with ISD 196 By the 4th quarter of 2022, meet with the appropriate officia existing JPA's for the Apple Valley Sports Arena, Valley Midd Park West, and develop new understandings/JPA's for use o- Park East, and the Apple Valley Community Center. bond referendum may include, move forward towards a ISD 196 to review and update cool, and Johnny Cake Ridge Valleywood, Johnny Cake Ridge Development of a Park & Recreation Marketing Plan By the 15t quarter of 2023, develop a written department marketing plan that will provide guidance for department staff in marketing our parks, trails, recreation programs, Senior Center, Arenas, Aquatic Center, Community Center, and Valleywood Golf Course. Create a Park and Recreation Sign Master Plan By the 2" d quarter of 2023, develop a sign master plan for the park system to include Park ID signs, informational, directional, and regulatory signage. This plan will showcase an updated brand the City will use to promote our parks and can be implemented with the proceeds of a successful parks bond referendum. Develop a Coordinated Marketing Brochure for our Event Facilities By the 4t" quarter of 2023, develop a marketing brochure for our rental facilities located at the Apple Valley Senior Center, Apple Valley Community Center, Valleywood Golf Course, and our park shelters. 0000 ITEM: 6.F. Goose @ @G` PARKS & RECREATION ADVISORY City Of A le COMMITTEE MEETING DATE: March 3, 2022 ppValley SECTION: Regular ITEM DESCRIPTION: Division Updates STAFF CONTACT: DEPARTMENT/DIVISION: Eric Carlson, Director Parks and Recreation Department Action Requested N/A — informational item Summary Included in the agenda packet you will find divisional updates for Arenas, Valleywood and Park Maintenance. These are provided for informational purposes. Background The division updates are presented in written form. From time to time, individual division managers may present in person, items in more detail. If a committee member wishes additional details regarding a specific area please feel free to discuss during the agenda item or contact me at eric.carlson@applevalleymn.gov or 952-953-2410. 2/24/2022 40,000 35,000 30,000 25,000 20,000 2017 2018 2019 2020 2021 2/24/2022 ... ROUNDS REPORT BY M• 6,500 6,000 Sc 5,500 5.000 f 4,500 4,000 3,500 RIN y ;; 3,000 NMI, 1 £ k l f 2.500 sgg IN 2,000 ( y s, gq 500 April May June July August Sept October ® 2016 v, 2017 ;-. 2018 a 2019 cs 2020 w 2021 TOTAL REVENUE PER ROUND 50 40 30 20 e 10 0 2019 2020 2021 2 2/24/2022 160 140 120 100� R E �, 80 E N .r r 60LAI 40 20 � �� Womens 18 hole league Women's 9 hole league Men's league Senior league ■ 2018 ::a 2019 2020 v 2021 400 350 h 300 250 Non -Resident 200 � `, Non -Resident Sr./Jr. Resident 150 z 100 50 0 201 2018" 201 2020 2021' 3 2/24/2022 Elimination of outstanding debt Change golf course from enterprise fund to governmental fund Approval of irrigation/on course improvement package Initial bids rejected Purchased irrigation parts off of state contract vo Purchased HDPE pipe through the bid process Awarded irrigation bid with on course improvement package to Leibold Irrigation 0 2/24/2022 Update of logo approved New signage at front gate and along Pilot Knob in production Tree management contract completed Irrigation/Course improvement package work to begin fall of 2023 5 •o* •000 00000 •000 ••0 City of Apple Valley MEMO Parks and Recreation Department 7100 West 147`h Street Apple Valley, MN 55124 952 / 953-2300 TO: Parks and Recreation Advisory Committee FROM: Mike Endres, Park Superintendent DATE: March 3, 2022 SUBJECT: Park Maintenance STAFFING UPDATE: Garron (Dain) Brenno has accepted the Park Maintenance Working Foreman position. The official approval will be at the March 1 Oth City Council meeting as part of the personnel report. Dain will bring some fresh ideas and we are excited to get him introduced to the position. MID — WINTER FEST: Maintenance crews worked diligently to bring things together leading up to the event. Setting up the stage for the band, moving and clearing snow, creating a route for the cart and buggy rides, putting up the heaters /fireplaces and installing cone and barricades where needed. The weather was a little windy and cold, but the Maintenance crews did a great job and are looking forward to a bigger and better event next year. Thanks to all! SNOW OPERATIONS: January and February have not seen a lot of snow this year. Accumulations since the first of the year is approximately 12 inches of snow with the largest amount of 4" on January 14th. Total personnel hours for snow removal as of Februaryl8th is 1064. The winter is definitely not over. March can certainly bring some significant snow events. OUTDOOR RINK UPDATES: President's day marks the end of the season for the rink sites. The sun has a more direct angle and the days are getting warmer. A few of the sites will stay open longer if the weather cooperates. Generally the Johnny Cake Activity Center creates the opportunity later in the season. Even with the late start this year the rinks looked very good. LATE WINTER ACTIVITIES: • Barrel inventory and painting • Athletic orders • Pool inventory and orders • Safety supplies • OSHA training • Picnic table repairs • Tree pruning • Staff annual reviews • Equipment maintenance and summer prep • Snow operations as needed • Hockey net repairs • Seasonal interviews ADDITIONAL WINTER PROJECTS: Bag board construction Summerfield park sign • Paint the interior of Johnny Cake Activity Center FUTURE PROJECTS FOR 2022: Install dock at Farquar Install shade tables and picnic tables at Johnny Cake Ridge Park West pickleball courts Install new bridge deck boards on both Cedar Isles Bridges.