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Home My WebLink About03/04/2021CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE March 4, 2021 Minutes of the March 4, 2021, Apple Valley Parks and Recreation Advisory Committee. PRESENT: Parks and Recreation Advisory Committee Chair Brent Schulz; Secretary Josh Gaffke; Committee Members, Dave Freed, Noel Hammill, Lisa Hiebert, Matthew Hinrichs, and Mark Schori; Parks and Recreation Director Eric Carlson, Park Maintenance Superintendent Mike Endres; Recreation Manager Susan Muelken; Valleywood Golf Course Manager Jim Zinck; Arena Manager Brian Christianson; Administrative Coordinator Dorene Perkins. ABSENT: None ITEM 1. Roll Call All Committee members present ITEM 2. Call to Order and Pledge Chair Schulz called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance. ITEM 3. Election of Officers By majority vote of the Parks and Recreation Advisory Committee, Brenton Schulz was elected Chair and Josh Gaffke was elected Secretary. ITEM 4. Approval of Agenda MOTION: by Freed, seconded by Hammill, approving the agenda as presented. VOTE: Yes — 7, No — 0 ITEM 5. Audience — 10 Minutes Total Time Limit — For Items Not on the Agenda No one present to speak. CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE March 4, 2021 ITEM 6. Approval of the January 2021 Minutes. MOTION: by Freed, seconded by Hammill, to approve the January 7 2021, meeting minutes as presented. VOTE: Yes — 7 No — 0 ITEM 7.A. Agenda Items — Review of Comprehensive Plan's 2018 Park Master Plan Committee was provided an Executive Summary of the 2018 Park Master Plan in the agenda packets. Director Carlson presented a high level overview of the Master Plan. The department's Mission, Goals and city's Keys to Success were reviewed. The benefits of Parks and Recreation, role of the Parks and Recreation Advisory Committee, and a system overview of the Master Plan were covered. The Committee was asked to review the Park Master Plan in its entirety, bring ideas to an April meeting with a goal of putting together a shared plan on how Parks and Recreation moves forward to meet the needs of the community, as identified in the Park Master Plan. The Park Master Plan is part of the City's 2040 Comprehensive Plan. Committee asked for details on the community vision and engagement process; timing, numbers, and demographics. Staff will request detail information from the consultant Confluence. Additional information is also provided in the full Park Master Plan to be distributed to the Committee. ITEM 7.B. Agenda Items — Pickleball — Courts at Johnny Cake Ridge Park Parks Superintendent Endres provided a pickleball project status report. After preparation of the pickleball court plan set, staff was informed the School District is scheduled to replace the adjacent tennis courts for Eastview High School. It was determined combining the two projects would be financially advantageous. Staff has collaborated with Independent School District 196 to create a joint powers agreement. Plan sets have been provided by both the City and School District Engineering Departments on their respective sites. Plans and specifications have been approved at the March 11, 2021 City Council meeting. The project timeline includes a pre -meeting, bid opening March 23rd, and project award at the April 22"d city council meeting. Project start date is scheduled for May 20th and project completion in early August. Project includes eight tennis courts on the north end of the site and eight pickleball courts on the south side. Parks and Recreation Advisory Committee members and park neighbors will be invited to participate in discussions to determine future uses of Hayes Park's pickleball court area. -2of5- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE March 4, 2021 ITEM 7.C. Agenda Items — Special Informal Meeting April 1, 2021 MOTION: by Hiebert, seconded by Hammill, to schedule a Special Informal meeting April 1, 2021, 6:30 p.m. at the Municipal Center to discuss the Park Master Plan. VOTE: Yes — 7, No — 0 ITEM 8.A. Division Updates — Year -End Report Arena Manager Christianson presented review of three arena projects completed in 2020. These included updating of the Sports Arena bleachers, Hayes Park Arena cooling tower replacement, and Hayes Park Arena locker installation. Revenues were down due to government mandated shutdowns. Covid preparedness plans were instituted. Hayes Park Arena's first turf rental is scheduled for March 27, 2021. Tennis courts should be available at the Sports Arena in early April. Recreation Manager Johnson reviewed successes of 2020. Adult league numbers were down, summer and fall softball leagues were combined, but there were no reported Covid outbreaks within the sports. Youth activities included summer playground programs, sports camps, and puppet wagon performances. Mid -Winter Fest 2020 was held in a traditional format; however, 2021 was a virtual event that included the medallion hunt, drive -through event, at- home snowman building contest, etc. The Senior Center was closed a good portion of 2020 but staff continued to communicate with members throughout the shutdowns. Recreation Supervisor Samson is active in providing virtual events for the members. Warming houses were closed for the season, but outdoor rinks were available for public use. Applications for 2021 summer seasonal workers have been slow. Job announcements are posted on the city's website. A new recreation software program has been installed and is now available for online registrations. Parks Superintendent Endres spoke of the upgrades and renovations at the Family Aquatic Center completed during the 2020 shutdown. These included the sprayground, landscaping, and painting. Maintenance staff remain separated into four different locations to reduce contact. Dakota County mandate requires 1:1 ratio of trash and recycling receptacles in the parks. The typical number of trash containers will be reduced throughout the system by 50-60% to meet the manpower demand and financial constraints. -3of5- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE March 4, 2021 Two open full time maintenance positions are being filled. Upcoming projects include pickleball courts, Johnny Cake Activity Center roofing, and parking lot chip and seal at Johnny Cake Ridge Park West. Golf Course Manager Zinck reported a great year at the course last year, averaging 6,000 rounds per month during May, June, July and August. Increased numbers recorded in all of the course programs including Youth on Course and Public Country Club. League opportunities will include Wednesday men's 9-hole league, an additional 18-hole Tuesday men's league option, Tuesday ladies' 18-hole league, and Thursday ladies' 9-hole league. Valleywood has added an on-line store for sales and registrations. The food and beverage service will be coming back in-house after the end of 2020 season closure of Roasted Pear. Outside caterers will be utilized for larger events. Valleywood Maintenance reclaimed a down tree from the course to construct a memorial bench in honor of former Director Barry Bernstein. It will be placed on the first tee with a commemorative plate. ITEM 9.A. Committee/Staff Discussion Items — Bernstein Memorial Staff is seeking suggestions for an appropriate way to memorialize former Director Bernstein's service of 7+ years with the city. Suggestions included an amenity at Kelley Park, an item at Redwood Park, and the Family Aquatic Center sprayground. This item was tabled. ITEM 9.B. Committee/Staff Discussion Items — Items for Future Meetings The agenda item is for Committee members to suggest a topic for an upcoming meetings — an opportunity to form the agenda. Nothing suggested for the May 2021 meeting. ITEM 9.C. Committee/Staff Discussion Items — Other None ITEM 10. Announcements None -4of5- CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE March 4, 2021 ITEM 11. Adjourn There being no further business, the Parks and Recreation Advisory Committee meeting was adjourned. MOTION: by Hammill, seconded by Schori, to adjourn the meeting at 8:41 p.m. VOTE: Yes — 7, No — 0 Res ectfully Sub ed, l Dorene Perkins, Administrative Coordinator Approved by the Apple Valley Parks and Recreation Advisory Committee on May 6, 2021. Brent Schulz, Chair -5of5-