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HomeMy WebLinkAbout4-19-22 City of Meeting Location: Municipal Center 7100 147th Street West Apple Valley, Minnesota 55124 Notice is hereby given that a meeting of the Cemetery Advisory Committee will be held on April 19, 2022, at 2:00 p.m. at the Apple Valley Municipal Center and via Go-To-Webinar. LEBANON CEMETERY OF APPLE VALLEY Apple Valley Municipal Center and via Go-To-Webinar 7100 – 147th Street Apple Valley, MN 55124 (952) 953-2400 AGENDA April 19, 2022 - 2:00 p.m. 1. Call to Order 2. Approval of Agenda 3. Audience – 10 Minutes Total Time Limit for Items Not on This Agenda 4. Approval of Minutes – January 18, 2022 5. New/Continued Business A. Election of Officers B. Update Committee Member Addresses and Phone Numbers C. Update Informed Consent and Release Form D. Cemetery Improvements • New Columbarium Area E. Activity Report – 1st Quarter 2022 F. Maintenance and Grounds Update 6. Communications/Updates • Worker’s Day Ceremony – April 28, 2022 • Controlled Burn on berm • Scheduling Ribbon Cutting for New Shelter 7. Other Business 8. Adjourn Next Regularly Scheduled Meeting Date: July 19, 2022 CITY OF APPLE VALLEY LEBANON CEMETERY ADVISORY COMMITTEE January 18, 2022 Minutes of the regular meeting of the Lebanon Cemetery Advisory Committee of Apple Valley, Dakota County, Minnesota, held January 18, 2022, at 2:00 p.m. at Apple Valley Municipal Center. PRESENT: Nancy Anderson, Tim Anderson, Dave Brueshoff, Jay Hoekstra, Tanya Grawe, Dave Kemp, Alan Kohls. City staff members present were: Public Works Director Matt Saam, Streets Superintendent Jeff Lathrop and Cemetery/Public Works Coordinator Wendy Davis 1. CALL TO ORDER The meeting was called to order at 2:00 p.m. by Chair Kohls. 2. APPROVAL OF AGENDA MOTION: of D. Brueshoff, seconded by J. Hoekstra, approving the agenda for today’s meeting as written. 3. AUDIENCE – 10 MINUTES TOTAL TIME LIMIT FOR ITEMS NOT ON THIS AGENDA There was no one present to speak. 4. APPROVAL OF MINUTES – October 19, 2021 MOTION: of D. Kemp, seconded by N. Anderson approving the minutes of the October 19, 2021, meeting. 5. NEW/CONTINUED BUSINESS A. Memorial Shelter Update –Mr. Saam discussed the progress made since the cemetery committee last met. The building of the shelter is complete and a beautiful addition to the cemetery. Photos of the completed shelter were provided to committee members. The shelter is now available for families to use for interments that take place during inclement weather. A ribbon cutting ceremony will be scheduled with council, the private donor and the cemetery committee this year in the spring of 2022. B. 2022 Goals New Columbarium – Mr. Lathrop reported to the committee that the existing four columbaria has low inventory of niches available for purchase by interested cemetery patrons. Due to this, staff is working with vendors to develop a design plan and receive quotes for a series of new columbaria near the memorial burial shelter. This new columbaria is planned to be installed on the south side of the shelter and will have a different design aesthetic than is present in the existing four columbaria. New Spruce Trees – Mr. Lathrop communicated to the committee that Staff plans to add more trees to the existing row of spruce trees on the berm on the south side of the cemetery. Several area residents have requested that more trees are planted to complete the current line of trees and this is planned to be completed in 2022. MOTION: of J. Hoekstra seconded by D. Brueshoff approving the proposed 2022 Goals. C. Maintenance Update – Mr. Lathrop reported that several burials have taken place in the last few months. Snow and ice have caused the need for multiple plowing events at the cemetery, which typically take place same day. There has been some ice accumulation around the shelter during these events that the crew is aware of and looking at the best options for resolution. D. 4th Quarter Activity Report MOTION: of D. Brueshoff seconded by N. Anderson approving the 4th Quarter Activity Report E. 2021 Cemetery Report MOTION: of D. Brueshoff seconded by N. Anderson, approving the 2021 Cemetery Report. F. Cemetery Advisory Committee Term Expirations Terms of Tanya Grawe and Jay Hoekstra expire March 1, 2022. Tanya Grawe has expressed interest in serving another term. Jay Hoekstra is resigning at the end of his term. 6. COMMUNICATIONS / UPDATES Photos and a short article will be in the spring 2022 Newsletter. 7. OTHER BUSINESS 8. ADJOURN Meeting adjourned at 2:20 p.m. Respectfully submitted, __________________________________________ Wendy Davis, Cemetery/ Public Works Coordinator Approved by the Cemetery Advisory Committee on Lebanon Cemetery of Apple Valley 2022 Activity Report (First Quarter) SALES Resident Non-Resident Preneed At Need Available Traditional Lot 5 3 3 5 642 Cremation Lot 6 0 4 2 802 Columbarium Niche 4 1 1 4 37 Cremation Boulder 4 0 3 1 NA SUBTOTAL 19 4 11 12 TOTAL SALES 23 BURIALS Traditional Cremain Traditional Lot 9 0 Cremation Lot 1 2 Columbarium Niche 2 Cremation Boulder 0 0 SUBTOTAL 10 4 TOTAL BURIALS 14 TITLE CHANGES 0 TRANSFERS 0 RETURNS 3 LOT SPLITS 0 January 1 through March 31, 2022