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HomeMy WebLinkAbout7-19-22 City of Meeting Location: Municipal Center 7100 147th Street West Apple Valley, Minnesota 55124 Notice is hereby given that a meeting of the Cemetery Advisory Committee will be held on July 19, 2022, at 2:00 p.m. at the Apple Valley Municipal Center LEBANON CEMETERY OF APPLE VALLEY Apple Valley Municipal Center 7100 – 147th Street Apple Valley, MN 55124 (952) 953-2400 AGENDA July 19, 2022 - 2:00 p.m. 1. Call to Order 2. Approval of Agenda 3. Audience – 10 Minutes Total Time Limit for Items Not on This Agenda 4. Approval of Minutes – April 19, 2022 5. New/Continued Business A. Price Change Proposal – Columbarium - Single Niche Level A B. Cemetery Improvements – New Columbarium Area C. Activity Report – 2nd Quarter 2022 D. Maintenance and Grounds Update 6. Communications/Updates 7. Other Business • Update on controlled burn on berm • Dedication Ceremony for new Shelter with Donor’s Family & City Council on Thursday, August 18 at 5pm 8. Adjourn Next Regularly Scheduled Meeting Date: October 18, 2022 CITY OF APPLE VALLEY LEBANON CEMETERY ADVISORY COMMITTEE April 19, 2022 Minutes of the regular meeting of the Lebanon Cemetery Advisory Committee of Apple Valley, Dakota County, Minnesota, held April 19, 2022, at 2:00 p.m. at Apple Valley Municipal Center. PRESENT: Nancy Anderson, Dave Brueshoff, Dave Kemp, Dave Kurtz, Alan Kohls. ABSENT: Tim Anderson, Tanya Grawe City staff members present were: Public Works Director Matt Saam, Streets Superintendent Jeff Lathrop and Cemetery/Public Works Coordinator Wendy Davis 1. CALL TO ORDER The meeting was called to order at 2:00 p.m. by Chair Kohls. 2. APPROVAL OF AGENDA MOTION: of N. Anderson, seconded by D. Brueshoff approving the agenda for today’s meeting as written. 3. AUDIENCE – 10 MINUTES TOTAL TIME LIMIT FOR ITEMS NOT ON THIS AGENDA There was no one present to speak. 4. APPROVAL OF MINUTES – January 18, 2022 MOTION: of D. Brueshoff, seconded by N. Anderson approving the minutes of the January 18, 2022, meeting. 5. NEW/CONTINUED BUSINESS A. Election of Officers Chair Kohls asked for nominations for Chair. Committee Member D. Brueshoff nominated Alan Kohls for Chair. Chair Kohls asked for nominations for Secretary. Committee Member N. Anderson nominated David Brueshoff. There were no other nominations. MOTION: of N. Anderson, seconded by D. Brueshoff, closing the nomination for election of Officers. MOTION: of N. Anderson, seconded by D. Kurtz appointing Alan Kohls, Chair and David Brueshoff, Secretary of the Lebanon Cemetery Advisory Committee for 2022. B. Cemetery Improvements New Columbarium Area – Mr. Lathrop discussed the proposed design for the new Columbarium that is planned to be installed near the south side of the memorial shelter. Multiple columbaria are planned for this area, but will be installed in phases. The first phase of installation will include all footings, concrete and one columbarium. A future phase will include a water feature. Discussion was had on the future water feature, all in attendance were in agreement that simpler would be better due to maintenance and winterization needs. A question was posed by a committee member on pricing from other vendors on the proposed Columbaria. Mr. Lathrop replied that pricing from a different vendor was much higher and did not match the planned vision. Discussion was had on install dates for the new columbarium, the install might not occur until Winter of 2022 or early 2023 depending on when agreements are signed and also dependent on vendor’s schedule. MOTION: of D. Kemp seconded by N. Anderson, accepting proposed Cemetery Improvements. C. 1st Quarter Activity Report MOTION: of N. Anderson seconded by D. Kurtz, accepting the Activity Report for First Quarter. D. Maintenance and Grounds Update Mr. Lathrop stated that a full cemetery cleanup had taken place in mid-March that included retrieving non-regulation items from burial sites and filling burial sites that might have sunk over the winter. A full restoration is pending, due to the weather conditions. Flowers are to be planted the first or second week of May. Additionally, staff will be removing four dead trees and extending the spruce trees along the southern perimeter of the cemetery. 6. COMMUNICATIONS / UPDATES A. Workers Day - The annual Workers Day Ceremony will be held on April 28 at 6PM. The ceremony commemorates workers who have died while performing their occupations. B. Controlled Burn - A controlled burn is planned for the cemetery. The burn will help eliminate buckthorn and other invasive plants and encourage new growth. Notices will be mailed to area residents ahead of the burn. C. Ribbon Cutting for New Shelter – This date is still pending, but will be communicated to the Committee when scheduled. 7. OTHER BUSINESS 8. ADJOURN MOTION: of D. Brueshoff, seconded by D. Kemp to adjourn the meeting. Meeting adjourned at 2:50 p.m. Respectfully submitted, __________________________________________ Wendy Davis, Cemetery/ Public Works Coordinator Approved by the Cemetery Advisory Committee on Lebanon Cemetery of Apple Valley 2022 Activity Report (First Quarter) SALES Resident Non-Resident Preneed At Need Available Traditional Lot 6 8 5 9 628 Cremation Lot 5 4 9 0 793 Columbarium Niche 13 6 12 7 26 Cremation Boulder 7 0 5 2 SUBTOTAL 31 18 31 18 TOTAL SALES 49 BURIALS Traditional Cremain Traditional Lot 5 2 Cremation Lot 2 Columbarium Niche 9 Cremation Boulder 3 SUBTOTAL 5 16 TOTAL BURIALS 21 TITLE CHANGES 0 TRANSFERS 0 RETURNS 0 LOT SPLITS 1 April 1 through June 30, 2022