HomeMy WebLinkAbout02/14/2013 CITY OF APPLE VALLEY
Dakota County, Minnesota
February 14, 2013
Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota,
held February 14th, 2013, at 7:00 o'clock p.m., at Apple Valley Municipal Center.
PRESENT: Acting Mayor Goodwin; Councilmembers Bergman, Grendahl, and Hooppaw.
ABSENT: Mayor Mary Hamann-Roland.
City staff inembers present were: City Administrator Lawell, City Clerk Gackstetter, City
Attorney Hills, Parks and Recreation Director Bernstein, Public Works Director Blomstrom,
Assistant City Administrator Grawe, Human Resources Manager Haas, Finance Director Hedberg,
Public Works Superintendent Blommel Johnson, City Engineer Manson, Police Captain Marben,
Community Development Director Nordquist, Police Chief Rechtzigel, and Fire Chief Thompson.
Acting Mayor Goodwin called the meeting to order at 7:00 p.m. Everyone took part in the Pledge
of Allegiance to the flag.
APPROVAL OF AGENDA
MOTION: of Grendahl, seconded by Bergman, adding item S.0 — Resolution Providing for
Competitive Negotiated Sale of $9,000,000 General Obligation Crossover
Refunding Bonds, Series 2013A, and Setting a Special Meeting in March; and
Financial Advisory Service Agreement with Northland Securities, Inc.; and
approving the agenda for tonight's meeting, as amended. Ayes - 4- Nays - 0.
AUDIENCE
Acting Mayor Goodwin asked if anyone was present to address the Council, at this time, on any
item not on this meeting's agenda. No one requested to speak.
CONSENT AGENDA
Acting Mayor Goodwin asked if the Council or anyone in the audience wished to pull any item
from the consent agenda. There were no requests.
MOTION: of Grendahl, seconded by Hooppaw, approving all items on the consent agenda •
with no exceptions. Ayes - 4- Nays - 0.
CONSENT AGENDA ITEMS
MOTION: of Grendahl, seconded by Hooppaw, approving the minutes of the regular meeting
of January 24, 2013, as written. Ayes - 4- Nays - 0.
CITY OF APPLE VALLEY
Dakota County, Minnesota
February 14, 2013
Page 2
MOTION: of Grendahl, seconded by Hooppaw, adopting Resolution No. 2013-26 accepting,
with thanks, the donation of cash and prizes from various businesses toward
sponsorship of the Mid-Winter Fest Celebration. Ayes - 4- Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, adopting Resolution No. 2013-27 accepting,
with thanks, the donation of $300.00 from Apple Valley Villa Chapel to be used in
support of the Police Department K-9 program. Ayes - 4- Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, approving issuance of a lawful gambling
exempt permit, by the State Gambling Control Board, to Dakota County Voiture
1457, for use on March 17, 2013, at the Apple Valley American Legion, 14521
Granada Drive, and waiving any waiting period for State approval. Ayes - 4- Nays
-0.
MOTION: of Grendahl, seconded by Hooppaw, approving issuance of a lawful gambling
exempt permit, by the State Gambling Control Board, to Minnesota Zoo
Foundation, for use on August 30, 2013, at the Minnesota Zoo, 13000 Zoo
Boulevard, and waiving any waiting period for State approval. Ayes - 4- Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, approving the Special Outdoor
Promotion/Temporary Sign Permit for placement of signage on City property from
March 8, 2013, through Apri16, 2013, as described in the application, in
connection with the 2013 Home & Garden Expo. Ayes - 4- Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, approving the standing purchase order list for
2013, as attached to the Finance Director's memo dated February 1 l, 2013. Ayes -
4-Nays-0.
MOTION: of Grendahl, seconded by Hooppaw, adopting Resolution No. 2013-28 setting a
public hearing at the Planning Commission Meeting on March 20, 2013, at 7:00
p.m., regarding amending the driveway location and driveway width regulations in
Planned Development No. 703. Ayes - 4- Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, approving AV Project 2013-126, 2013 Tree
Planting Reimbursement Program, from March 1, 2013, through December 31,
2013, as described in the Natural Resources Coordinator's memo dated
February 14, 2013. Ayes - 4- Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, approving the release of financial guarantee
for Cobblestone Lake South Shore 3rd Addition, NRMP Security, as listed in the
Community Development Department Assistant's memo dated February 14, 2013.
Ayes-4-Nays-0.
MOTION: of Grendahl, seconded by Hooppaw, adopting Resolution No. 2013-29 rejecting all
bids received January 29, 2013, for 2013-2014 Mowing and Trimming Services.
Ayes-4-Nays-0.
CITY OF APPLE VALLEY
Dakota County, Minnesota
February 14, 2013
Page 3
MOTION: of Grendahl, seconded by Hooppaw, adopting Resolution No. 2013-30, approving
a Mutual Aid Agreement for Emergency Management with Dakota County and
other cities within Dakota County, and authorizing execution of the necessary
documents. Ayes - 4- Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, approving the Joint Powers Agreement with
Dakota County, the Minnesota Valley Transit Authority, and the Metropolitan
Council, for Development of Optical Fiber Network, as attached to the Assistant
City Administrator's memo dated February 14, 2013, with minor revisions subject
to the approval of the City Administrator and City Attorney, and authorizing the
Mayor and City Clerk to sign the same. Ayes - 4- Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, approving the Clean Water Fund Grant
Agreement with State of Minnesota Board of Water and Soil Resources for Cost
Share Funding of AV Project 2013-118, Pond Alum Treatments, and AV Project
2013-125, Pond EVR-P12 Filter Bench, as attached to the Natural Resources
Coordinator's memo dated February 14, 2013. Ayes - 4- Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, approving the Financial Planning Agreement
with Northland Securities, Inc., for analysis of the IMH Tax Increment Finance
(TIF) District request, in an amount not to exceed $4,500.00, as attached to the
Finance Director's memo dated February 11, 2013, and authorizing the Acting
Mayor and City Clerk to sign the same. Ayes - 4- Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, approving the Engineering Services Proposal
from Short Elliott Hendrickson, Inc., for AV Project 2013-124, Signal
Modifications at 147th Street and Galaxie Avenue, as attached to the City
Engineer's memo dated February 14, 2013. Ayes - 4- Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, approving the Data Transport Service
Agreement, with Charter Business, for 60-month lease of SOMbps point-to-point
fiber optic WAN service to connect the Valleywood Clubhouse to the Municipal
Center, with minor revisions subject to the approval of the City Administrator and
City Attorney, and authorizing the City Administrator to sign the necessary
documents. Ayes - 4- Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, approving the Agreement for Fire Station 1
Garage Door Replacement, with Twin City Garage Door Company, in the amount
of $46,550.00, and authorizing the Mayor and City Clerk to sign the same. Ayes -
4-Nays-0.
MOTION: of Grendahl, seconded by Hooppaw, approving Change Order No. 1 to the contract
with OLS Restoration, Inc., for AV Project 2012-123, 2012 Traffic Control Signal
System Painting, by adjusting the completion date to May 31, 2013, resulting in no
CITY OF APPLE VALLEY
Dakota County, Minnesota
February 14, 2013
Page 4
change to the contract amount, and authorizing the Acting Mayor and City Clerk to
sign the same. Ayes - 4- Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, approving Change Order No. 1 to the contract
with Keys Well Drilling Company, for AV Project 2012-131, Well Pumps 6, 11,
13, and High Zone Pump 4, in the amount of an additional $26,249.00, and
authorizing the Mayor and City Clerk to sign the same. Ayes - 4- Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, accepting AV Project 2012-152, Palomino
Drive Guardrail, as complete and authorizing final payment on the contract with
Highway Technologies, in the amount of $306.27. Ayes - 4- Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, accepting Valleywood Clubhouse Project
#0331 — Cast-In-Place Slabs and Site Concrete, as complete and authorizing final
payment on the contract with Thompson Construction of Princeton, Inc., in the
amount of $5,344.65. Ayes - 4- Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, accepting Valleywood Clubhouse Project
#0340 — Precast Structural Steel, as complete and authorizing final payment on the
contract with Moline Concrete Products Company, in the amount of $2,631.80.
Ayes-4-Nays-0.
MOTION: of Grendahl, seconded by Hooppaw, accepting Valleywood Clubhouse Project
#0420 — Masonry, as complete and authorizing final payment on the contract with
Met-Con Construction, Inc., in the amount of $7,942.50. Ayes - 4- Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, accepting Valleywood Clubhouse Project
#0510 — Steel Erection, as complete and authorizing final payment on the contract
with Maxx Steel Erectors, Inc., in the amount of $1,557.50. Ayes - 4- Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, accepting Valleywood Clubhouse Project
#0512 — Steel Supply, as complete and authorizing final payment on the contract
with Thurnbeck Steel Fabrication, Inc., in the amount of $5,115.00. Ayes - 4-
Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, accepting Valleywood Clubhouse Project
#0840 — Aluminum Entrances/Storefront/Glazing, as complete and authorizing
final payment on the contract with Northern Glass and Glazing, Inc., in the amount
of $3,049.75. Ayes - 4- Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, accepting Valleywood Clubhouse Project
#0930 — Tile, as complete and authorizing final payment on the contract with WTG
Terrazzo &Tile, Inc., in the amount of $1,737.70. Ayes - 4- Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, accepting Valleywood Clubhouse Project
#0950 — Acoustical Ceilings, as complete and authorizing final payment on the
CITY OF APPLE VALLEY
Dakota County, Minnesota
February 14, 2013
Page 5
contract with Acoustics Associates, Inc., in the amount of $1,130.50. Ayes - 4-
Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, accepting Valleywood Clubhouse Project
#0965 — Resilient Flooring/Carpet, as complete and authorizing final payment on
the contract with Acoustics Associates, Inc., in the amount of $1,739.90. Ayes - 4-
Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, accepting Valleywood Clubhouse Project
#0990 — Painting/Finishes, as complete and authorizing final payment on the
contract with Wasche Commercial Finishes, Inc., in the amount of $891.70. Ayes -
4-Nays-0.
MOTION: of Grendahl, seconded by Hooppaw, accepting Valleywood Clubhouse Project
#2100 — Fire Protection, as complete and authorizing final payment on the contract
with Breth-Zenzen Fire Protection, LLC, in the amount of $2,022.10. Ayes - 4-
Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, accepting Valleywood Clubhouse Project
#3123 — Earthwork/Site Utilities/Asphalt Paving, as complete and authorizing final
payment on the contract with Prior Lake Blacktop, Inc., in the amount of
$10,231.60. Ayes - 4 - Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, accepting Valleywood Clubhouse Project
#0833 — Coiling/Sectional Doors, as complete and authorizing final payment on the
contract with Crawford Door Sales Company, in the amount of $404.45. Ayes - 4-
Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, appointing Mayor Mary Hamann-Roland and
Pamela Gackstetter as statutory members to the Apple Valley Firefighters Relief
Association Board of Trustees, for the year 2013. Ayes - 4- Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, appointing Councilmember John Bergman as
representative to the Metropolitan Airports Commission (MAC) Noise Oversight
Committee (NOC) At-Large Community Group for participation in the At-Large
Community Representative election and primary City contact for the NOC At-
Large Community Representative Group. Ayes - 4- Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, approving the hiring of seasonal, part-time,
and full time employees, and resignation of employees, as listed in the Personnel
Report dated February 14, 2013. Ayes - 4- Nays - 0.
MOTION: of Grendahl, seconded by Hooppaw, canceling the May 9, 2013, informal and
regular City Council meetings. Ayes - 4- Nays - 0.
CITY OF APPLE VALLEY
Dakota County, Minnesota
February 14, 2013
Page 6
MOTION: of Grendahl, seconded by Hooppaw, setting a Special Informal Meeting on May 7,
2013, at 5:30 p.m., and Special Regular Meeting on May 7, 2013, at 7:00 p.m.
Ayes-4-Nays-0.
END OF CONSENT AGENDA
PHARMACEUTICAL DRUG DISPOSAL PROGRAM
Police Chief Rechtzigel introduced this item and explained the program.
MOTION: of Bergman, seconded by Hooppaw, approving the Joint Powers Agreement with
Dakota County for Pharmaceutical Drug Disposal Program, as attached to the
Police Chief's memo dated Februaxy 11, 2013, and authorizing the Mayor and City
Clerk to sign the same. Ayes - 4- Nays - 0.
AWARD CONTRACT FOR WATER TREATMENT FACILITY EXPANSION
Mr. Blomstrom introduced this item and provided background information regarding the project.
MOTION: of Grendahl, seconded by Bergman, adopting Resolution No. 2013-31 awarding
the contract for AV Project 2012-108, Water Treatment Plant Expansion, to
Magney Construction, Inc., the lowest responsible bidder, in the amount of
$14,435,400.00.
Discussion followed.
Vote was taken on the motion. Ayes - 4- Nays - 0.
SET SALE OF GENERAL OBLIGATION CROSSOVER REFUNDING BONDS
Mr. Hedberg introduced this item. Mr. Steve Mattson, of Northland Securities, Inc., reviewed the
refund analysis, noting the City will realize a net savings estimated at $1,338,472.81 by
refinancing the bonds. He suggested the Council set the sale date for March 5, 2013, and noted a
special meeting would need to be held to award the sale.
Discussion followed.
MOTION: of Grendahl, seconded by Hooppaw, adopting Resolution No. 2013-32 providing
for the competitive negotiated sale of $9,000,000 General Obligation Crossover
Refunding Bonds, Series 2013A; and setting a Special Meeting on March 5, 2013,
at 6:00 p.m. to award the sale. Ayes - 4- Nays - 0.
MOTION: of Hooppaw, seconded by Grendahl, approving the Financial Advisory Service
Agreement with Northland Securities, Inc., for services related to the issuance of
bonds, as attached to the Finance Director's memo dated February 13, 2013, and
authorizing the Mayor and City Clerk to sign the same. Ayes - 4- Nays - 0.
CITY OF APPLE VALLEY
Dakota County, Minnesota
February 14, 2013
Page 7
CALENDAR OF UPCOMING EVENTS
MOTION: of Bergman, seconded by Grendahl, approving the calendar of upcoming events as
included in the City Clerk's memo dated February 11, 2013, and noting that each
event listed is hereby deemed a Special Meeting of the City Council. Ayes - 4-
Nays - 0.
CLAIMS AND BILLS
MOTION: of Bergman, seconded by Grendahl, to pay the claims and bills, check registers
dated January 31, 2013, in the amount of $565,737.52, and February 7, 2013, in the
amount of $549,906.26, and February 14, 2013, in the amount of $613,33835.
Ayes-4-Nays-0.
CLOSE MEETING. LABOR NEGOTIATIONS
Ms. Hills reviewed exceptions to the open meeting law and advised the Council that it could hold a
closed session, under the provisions of M.S. 13D.03, to discuss labor negotiations.
MOTION: of Bergman, seconded by Grendahl, to enter into a closed meeting and convene in
closed session to discuss LELS Police Sergeants and Police Officers union labor
negotiations. Ayes - 4- Nays - 0.
The Council convened in the Regent Conference Room at 7:32 p.m. In attendance were Acting
Mayor Goodwin; Councilmembers Bergman, Grendahl, and Hooppaw; City Administrator Lawell;
City Clerk Gackstetter; Human Resources Manager Haas; Police Chief Rechtzigel; and Police Captain
Marben. The meeting was tape recorded as required by law. The Council reconvened in open session
at 7:53 p.m.
MOTION: of Hooppaw, seconded by Bergman, to adjourn. Ayes - 4- Nays - 0.
The meeting was adjourned at 7:54 o'clock p.m.
Respectfully Submitted,
Qa�rrrLt�a �o'�,
Pamela J. Ga stetter, City Clerk
Approved by the Apple Valley City Council on 2' 2`a' �3