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Home My WebLink About09/08/2022 CITY OF APPLE VALLEY Dakota County,Minnesota September 8, 2022 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held September 8, 2022, at 7:00 o'clock p.m., at Apple Valley Municipal Center. PRESENT: Mayor Hooppaw; Councilmembers Bergman, Goodwin, Grendahl, and Melander. ABSENT: None. City staff members present were: City Administrator Lawell, City Clerk Gackstetter, City Attorney Dougherty, City Engineer Anderson, Parks and Recreation Director Carlson, Police Captain Dahlstrom, Police Chief Francis, Finance Director Hedberg, Acting Community Development Director Lovelace, Fire Chief Russell, and Planner/Econ. Dev. Specialist Sharpe. Mayor Hooppaw called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance to the flag. APPROVAL OF AGENDA MOTION: of Grendahl, seconded by Bergman, approving the agenda for tonight's meeting, as presented. Ayes - 5 -Nays - 0. AUDIENCE Mayor Hooppaw asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. No one requested to speak. CONSENT AGENDA Mayor Hooppaw asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Melander, seconded by Grendahl, approving all items on the consent agenda with no exceptions. Ayes- 5 -Nays- 0. CONSENT AGENDA ITEMS MOTION: of Melander, seconded by Grendahl, approving the minutes of the regular meeting of August 25, 2022, as written. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, adopting Resolution No. 2022-116 accepting, with thanks,the donation of a Dutch Shepard from the Apple Valley Community Crime Prevention Association and Red's Chop Shop for use by the Police Department. Ayes - 5 -Nays- 0. CITY OF APPLE VALLEY Dakota County, Minnesota September 8, 2022 Page 2 MOTION: of Melander, seconded by Grendahl, approving issuance of lawful gambling exempt permits, by the State Gambling Control Board, to Apple Valley American Legion Auxiliary,Unit 1776, for use on November 19, 2022, December 10, 2022, March 11, 2023, and May 6, 2023, at the Apple Valley American Legion, 14521 Granada Drive, and waiving any waiting period for State approval. Ayes - 5 - Nays- 0. MOTION: of Melander, seconded by Grendahl, approving issuance of lawful gambling exempt permits,by the State Gambling Control Board,to Apple Valley Sons of the American Legion, Squadron 1776, for use on February 11, 2023,April 15, 2023, July 4, 2023,November 11, 2023, and December 9, 2023, at the Apple Valley American Legion, 14521 Granada Drive, and waiving any waiting period for State approval. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, adopting Resolution No. 2022-117 amending the 2022 Fee Schedule. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, adopting Resolution No. 2022-118 approving 2022 Special Assessment Roll No. 685, for hearing purposes, in the total amount of$160,525.86 for delinquent utility charges, and setting the public hearing, at 7:00 p.m., on October 13, 2022. Ayes - 5 -Nays- 0. MOTION: of Melander, seconded by Grendahl, adopting Resolution No.2022-119 accepting a traffic safety grant from AAA Minnesota/Iowa in the amount of $400.00. Ayes- 5 -Nays -0. MOTION: of Melander, seconded by Grendahl, adopting Resolution No. 2022-120 approving the final plat, Development Agreement, and associated documents for Apple Valley Commerce Center 2nd Addition(6080 147th Street W.), and authorizing the Mayor and City Clerk to sign the same. Ayes- 5 -Nays- 0. MOTION: of Melander, seconded by Grendahl,approving the release of financial guarantee for Reliable Mini Warehouses, and reduction of financial guarantee for Orchard Place 2nd Addition from $213,933.00 to $80,000.00, as listed in the Department Assistant's memo. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, adopting Resolution No. 2022-121 directing the City Engineer to prepare plans and specifications for Project 2023-103, 2023 Micro Surfacing. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, adopting Resolution No. 2022-122 directing the City Engineer to prepare plans and specifications for Project 2023-107, 157th St. and Hayes Road Street Improvements. Ayes- 5 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota September 8, 2022 Page 3 MOTION: of Melander, seconded by Grendahl,approving the Police Liaison Services Agreement with Independent School District 196, for the 2022-2023 school year, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl,approving the Joint Powers Agreement with Dakota County for Social Services Embedded Social Worker&Public Safety, as attached to the Police Chief s memo, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, approving the Joint Powers Agreement with Dakota County for Engineering, Construction, Construction Administration, Maintenance and Cost Participation for Project 2022-129, Dakota County 38-58 Project(McAndrews Road Advanced Traffic Management System), as attached to the City Engineer's memo,and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays- 0. MOTION: of Melander, seconded by Grendahl, approving the Easement Agreement for Lot 1,Block 1, Apple Valley Armory,with Northern Natural Gas Company, in the amount of$24,000.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays- 0. MOTION: of Melander, seconded by Grendahl,approving the Agreement for 2022 Education Partnership Building Roof Replacement for Schmitt Music Storage with A Plus Roofing Coauthorizingthe amount of$35,250.00, and authorizing the and City Clerk to sign the same. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, approving the Agreement for Citywide Camera Servers and Apple Valley Liquor Security Camera System at All Three Locations with Pro-Tec Design, Inc., in the amount of$172,816.45,and authorizing the Mayor and City Clerk to sign the same. Ayes- 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl,approving Termination of Lease Agreement with Scott-Carver-Dakota CAP Agency, Inc., for use of the Johnny Cake Activity Center, as attached to the Parks and Recreation Director's memo, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays- 0. MOTION: of Melander, seconded by Grendahl, approving the personnel actions as listed in the Personnel Report dated September 8, 2022. Ayes - 5 -Nays - 0. MOTION: of Melander, seconded by Grendahl, approving the claims and bills, check registers dated August 17,2022, in the amount of$660,763.36; and August 24, 2022, in the amount of$13,175,505.66. Ayes - 5 -Nays - 0. END OF CONSENT AGENDA CITY OF APPLE VALLEY Dakota County, Minnesota September 8, 2022 Page 4 DONATION FROM DEUTSCH FAMILY WINE& SPIRITS Fire Chief Russell introduced this item and read the resolution authorizing acceptance of this donation. MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2022-123 accepting,with thanks,the donation of$1,000.00 from Deutsch Family Wine& Spirits, for use by the Fire Department. Ayes - 5 -Nays - 0. Ms. Katie Stenson, from Deutsch Family Wine& Spirits described the wine sales promotion recognizing volunteer firefighters. She said that Joseph Carr, founder and winemaker at Josh Cellers in partnership with Deutsch Family Wine& Spirits are donating $1,000.00 to the Apple Valley Fire Department. PROPOSED 2023 CITY BUDGET AND PROPERTY TAX LEVY Mr. Hedberg presented the proposed 2023 budget and tax levy. He reviewed the budget timeline. Staff recommends the Council set the public budget meeting, formerly called the Truth-in-Taxation hearing, for December 8, 2022, which is a regularly scheduled Council meeting. He reviewed the budget considerations and significant impacts for 2023. He compared taxes on the median valued home to similar communities and reminded everyone that Apple Valley property owners do not receive special assessments for road and infrastructure reconstruction. The 2023 proposed budget requires a total levy of$32,039,000, an increase of $2,214,000 or 7.42%from 2022. He pointed out that once the preliminary budget is adopted,the total levy amount may decrease, but not increase. Discussion followed. MOTION: of Goodwin, seconded by Grendahl, adopting Resolution No. 2022-124 approving the proposed 2023 budgets,with total revenue of$85,273,986 and expenditures of$88,645,140, and approving the proposed tax levy collectible in 2023 of$32,039,000. Ayes - 5 -Nays - 0. MOTION: of Grendahl, seconded Bergman, setting a public budget meeting on the proposed 2023 budgets and tax levy at 7:00 p.m. on December 8, 2022. Ayes - 5 -Nays - 0. TRUTH-IN-TAXATION INSERT Mr. Hedberg introduced this item. New this year will be a one-page insert to accompany the Truth-in-Taxation Notice of Proposed Property Taxes. It will include County, City, and School District budget and levy information. He reviewed the new multi-agency insert as well as the one-third page Truth-in-Taxation insert the City has provided property owners in the past. Discussion followed. CITY OF APPLE VALLEY Dakota County, Minnesota September 8, 2022 Page 5 MOTION: of Goodwin, seconded by Grendahl, approving the Truth-in-Taxation notices as attached to the Finance Director's memo. Ayes - 5 -Nays - 0. WOODWINDS 8TH ADDITION Mr. Sharpe reviewed the request by Robert McNearney of McNearney Custom Homes, Inc., for approval of a subdivision of 5297 140th Street W. by preliminary plat into six single-family lots and a design agreement for public roadway and infrastructure. The Planning Commission held a public hearing on this item on April 20, 2022, and voted unanimously to recommend approval on August 17, 2022. The applicant has granted the City an extension on the application review deadline. Discussion followed. MOTION: of Goodwin seconded by Bergman, adopting Resolution No.2022-125 approving the preliminary plat of Woodwinds 8th Addition, into 6 single-family lots, with conditions as recommended by the Planning Commission. Ayes - 5 -Nays - 0. MOTION: of Goodwin, seconded by Bergman, approving the Design Agreement with Robert McNearney Custom Homes, Inc., for design services relating to Project 2022-158, Woodwinds 8th Addition Street and Utility Improvements, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 -Nays - 0. COMMUNICATIONS Mr. Lawell announced Fall Clean-up Day will be September 24, 2022, from 8:00 a.m. to 1:00 p.m. at the Apple Valley Family Aquatic Center. Councilmember Grendahl commented on the City's sustainability initiatives recently posted on the City's website. Apple Valley was officially recognized as a Step 5 GreenStep City, which is they highest level in the GreenStep Cities Program. CALENDAR OF UPCOMING EVENTS MOTION: of Grendahl, seconded by Goodwin, approving the calendar of upcoming events as included in the Deputy City Clerk's memo, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 5 -Nays - 0. ADJOURN MOTION: of Bergman, seconded Melander, to adjourn. Ayes - 5 -Nays - 0. The meeting was adjourned at 8:04 o'clock p.m. CITY OF APPLE VALLEY Dakota County, Minnesota September 8, 2022 Page 6 Respectfully Submitted, Q Pamela J. Ga to , City Clerk Approved by the Apple Valley City Council on °I/22/22 Clint Hooppaw, Mayor