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Home My WebLink About10/13/2022 CITY OF APPLE VALLEY Dakota County, Minnesota October 13, 2022 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held October 13, 2022, at 7:00 o'clock p.m.,at Apple Valley Municipal Center. PRESENT: Mayor Hooppaw; Councilmembers Bergman, Goodwin, and Melander. ABSENT: Councilmember Grendahl. City staff members present were: City Administrator Lawell, City Clerk Gackstetter, City Attorney Hills, City Engineer Anderson,Deputy Police Chief Dahlstrom, Parks Superintendent Endres, Police Chief Francis, Assistant City Administrator Grawe, Finance Director Hedberg, Liquor Operations Director Heyne, Food& Beverage Event Planner Hughes, Division Specialist Johnson, Acting Community Development Director Lovelace, Wine Specialist Nichols, Fire Chief Russell, Golf Manager Zinck. Mayor Hooppaw called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance to the flag. APPROVAL OF AGENDA MOTION: of Goodwin, seconded by Bergman, adding item 42-Adopt Resolution Appointing Judges and Officials for November 8, 2022, State General Election to the consent agenda, and approving the agenda for tonight's meeting, as amended. Ayes- 4 -Nays - 0. AUDIENCE Mayor Hooppaw asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. No one requested to speak. CONSENT AGENDA Mayor Hooppaw asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Melander, seconded by Goodwin approving all items on the consent agenda with no exceptions. Ayes-4 -Nays- 0. Mayor Hooppaw thanked the City Clerk and all election judges who stepped forward and offered their time to work the upcoming election. CONSENT AGENDA ITEMS MOTION: of Melander, seconded by Goodwin approving the minutes of the regular meeting of September 22, 2022, as written. Ayes - 4 -Nays - 0. CITY OF APPLE VALLEY Dakota County, Minnesota October 13, 2022 Page 2 MOTION: of Melander, seconded by Goodwin approving issuance of a new 2022-2023 License to Sell Tobacco and Tobacco Products to Apple Valley Tobacco and Vape, Inc., d/b/a AV Tobacco, 7668 150th Street W., Suite 301, as described in the City Clerk's memo. Ayes-4 -Nays - 0. MOTION: of Melander, seconded by Goodwin proclaiming October 2022 as "Minnesota Manufacturing Month" in honor and recognition of those manufacturers located in the City of Apple Valley. Ayes-4 -Nays- 0. MOTION: of Melander, seconded by Goodwin adopting Resolution No.2022-141 approving the final plat for Schmidt Addition at 13251 Diamond Path, and authorizing the Mayor and City Clerk to sign the same. Ayes -4 -Nays - 0. MOTION: of Melander, seconded by Goodwin adopting Resolution No. 2022-142 directing the City Engineer to prepare plans and specifications for Project 2023-105, 2023 Street Improvements. Ayes - 4 -Nays - 0. MOTION: of Melander, seconded by Goodwin adopting Resolution No. 2022-143 approving plans and specifications for Apple Valley Fire Station#2 & Improvements to#1 and#3; and authorizing advertising for receipt of bids, at 2:00 p.m., on November 17, 2022, via a posting on the City's website and Quest Construction Data Network. Ayes -4 -Nays - 0. MOTION: of Melander, seconded by Goodwin approving Grant Contract Agreement with Minnesota Department of Labor and Industry for safety trench box, in the amount of$5,354.50, and authorizing the Mayor and City Clerk to sign the same. Ayes- 4 -Nays - 0. MOTION: of Melander, seconded by Goodwin approving the Agreement for Project 2021- 119, Mixed Business Campus A,with Rockport, LLC, for Private Installation of Public Infrastructure, and authorizing the Mayor and City Clerk to sign the same. Ayes -4 -Nays- 0. MOTION: of Melander, seconded by Goodwin adopting Resolution No. 2022-144 authorizing execution of Operations and Maintenance Cooperative Agreement with Minnesota Department of Natural Resources for Farquar Lake Public Fishing Pier, and authorizing the Mayor and City Clerk to sign the same. Ayes -4 -Nays - 0. MOTION: of Melander, seconded by Goodwin approving the Agreement for Debt and Lease Management Software-as-a-Service with Fifth Asset, Inc., d/b/a Debtbook, in the amount of$9,750.00 annually, and authorizing the Mayor and City Clerk to sign the same. Ayes -4 -Nays- 0. MOTION: of Melander, seconded by Goodwin approving the Agreement for Apple Valley Police Facility Carpeting and Base with Henricksen& Company, Inc., in the CITY OF APPLE VALLEY Dakota County, Minnesota October 13, 2022 Page 3 amount of$37,970.53, and authorizing the Mayor and City Clerk to sign the same. Ayes -4 -Nays - 0. MOTION: of Melander, seconded by Goodwin approving the Agreement for Project 2021- 171, Work on Johnny Cake Ridge Park East Maintenance Building -Electrical, with Neo Electrical Solutions, LLC, in the amount of$10,275.00, and authorizing the Mayor and City Clerk to sign the same. Ayes -4 -Nays - 0. MOTION: of Melander, seconded by Goodwin approving the Agreement for Project 2021- 171, Work on Johnny Cake Ridge Park East Maintenance Building- Building Exterior, with Sela Roofing and Remodeling, Inc., in the amount of$73,005.00, and authorizing the Mayor and City Clerk to sign the same. Ayes -4 -Nays- 0. MOTION: of Melander, seconded by Goodwin approving the Agreement for Project 2021- 138, Eagan and Apple Valley Sewer Monitoring- Flow Meters, with Tech Sales Co., in the amount of$51,408.20, and authorizing the Mayor and City Clerk to sign the same. Ayes -4 -Nays - 0. MOTION: of Melander, seconded by Goodwin approving the Agreement for Project 2021- 138, Eagan and Apple Valley Sewer Monitoring- Civil,with Valley Rich Co., in the amount of$29,500.00, and authorizing the Mayor and City Clerk to sign the same. Ayes -4 -Nays - 0. MOTION: of Melander, seconded by Goodwin approving the Agreement for Project 2022- 160, 2022 Ash Tree Removals Second Batch, with Huston's Tree Service, in the amount of$50,190.00, and authorizing the Mayor and City Clerk to sign the same. Ayes -4 -Nays - 0. MOTION: of Melander, seconded by Goodwin approving Change Order No. I to the agreement with McNamara Contracting, Inc., for Project 2022-104, 133rd Street W. (Galaxie to Flagstaff) Street and Utility Improvements, in the amount of an additional $33,550.44. Ayes -4 -Nays - 0. MOTION: of Melander, seconded by Goodwin approving Change Order No. I to the agreement with Killmer Electric Co., in the amount of an additional $7,000.00; and accepting Project 2021-101, 2021 Street and Utility Improvements, as complete and authorizing final payment in the amount of$9,000.00. Ayes -4 - Nays - 0. MOTION: of Melander, seconded by Goodwin approving Change Order No. I to the agreement with Cobalt Companies, in the amount of an additional $450.00; and accepting Project 2022-122, 2022 Fence & Light Pole Reconditioning Services, as complete and authorizing final payment, in the amount of$63,702.50. Ayes -4 - Nays - 0. CITY OF APPLE VALLEY Dakota County,Minnesota October 13, 2022 Page 4 MOTION: of Melander, seconded by Goodwin approving Change Order No. 1 to the agreement with Sewer Septic Grease Services, LLC, in the amount of an additional $330.00; and accepting Project 2022-134, 2022 Sump Catch Basin Cleaning, as complete and authorizing final payment in the amount of$60,555.00. Ayes -4 -Nays - 0. MOTION: of Melander, seconded by Goodwin accepting Project 2020-106,Erickson Park Storm Water Improvements, as complete and authorizing final payment on the agreement with Rachel Contracting, LLC, in the amount of$8,646.41. Ayes-4 - Nays - 0. MOTION: of Melander, seconded by Goodwin accepting Project 2022-108, 2022 Ash Tree Removals, as complete and authorizing final payment on the agreement with Carr's Tree Service, in the amount of$22,087.50. Ayes- 4 -Nays - 0. MOTION: of Melander, seconded by Goodwin accepting Project 2021-124,2021-2022 Outdoor Pool Water Management, as complete and authorizing final payment on the agreement with Hawkins, Inc., in the amount of$29,280.00. Ayes -4 -Nays - 0. MOTION: of Melander, seconded by Goodwin approving the personnel actions as listed in the Personnel Report dated October 13, 2022. Ayes -4 -Nays -0. MOTION: of Melander, seconded by Goodwin to pay the claims and bills, check registers dated September 14, 2022, in the amount of$2,412,473.32, September 21, 2022, in the amount of$1,461,939.23, and September 28, 2022, in the amount of $698,340.93. Ayes-4 -Nays - 0. MOTION: of Melander, seconded by Goodwin adopting Resolution No.2022-145 appointing judges and officials for the November 8, 2022, State General Election. Ayes-4 -Nays- 0. END OF CONSENT AGENDA PROCLAIM"WORLD POLIO DAY" Karen Kirkman and Bill Butler from the Apple Valley Rotary were present. Ms. Kirkman invited everyone to an End Polio Now chili feed and silent auction on October 23, 2022, from 2:00 p.m. to 5:00 p.m. at Cowboy Jacks. Mr. Butler read the proclamation proclaiming October 24,2022, as "World Polio Day. He also talked about the Apple Valley Rotary Club and explained how the public can join or become involved. MOTION: of Bergman, seconded by Goodwin, proclaiming October 24, 2022, as World Polio Day ". Ayes-4 -Nays- 0. CITY OF APPLE VALLEY Dakota County, Minnesota October 13, 2022 Page 5 Mayor Hooppaw presented the Rotary Club of Apple Valley representatives with the "World Polio Day"proclamation. CARROLL CENTER FOURTH ADDITION VACATION OF EASEMENT Mr. Lovelace reviewed the request by CenterPoint Integrated Solution, LLC, and AP Apple Valley Limited Partnership for a vacation of a 20-foot wide public drainage and utility easement on Lot 2, Block 1, Carroll Center Fourth Addition, located at 15630 Cedar Avenue. He noted formal action completing the vacation of the easement will be requested when the City Council considers the site plan/building permit authorization. Mayor Hooppaw called the public hearing to order, at 7:15 p.m.,to consider vacating the existing drainage and utility easement on Lot 2, Block 1, Carroll Center Fourth Addition. The Mayor asked for questions or comments from the Council and the public. There were none and the hearing was declared closed at 7:16 p.m. 2022 SPECIAL ASSESSMENT ROLL 685 Mr. Hedberg reviewed the process used for the delinquent accounts. He then described Special Assessment Roll 685, originally totaling $160,525.86, for delinquent utility account charges. From the 416 delinquent accounts, the City has received$24,959 in prepayments thus far. The hearing notice was published according to law, and the Affidavit of Publication is on file. One written objection has been received and Mr. Hedberg recommended removing that account from the Assessment Roll at this time. Mayor Hooppaw called to order the public hearing on Special Assessment Roll No. 685, at 7:22 p.m. He asked for questions or comments from the Council and the audience. There were none and the hearing was declared closed at 7:21 p.m. MOTION: of Bergman, seconded by Goodwin, amending the Assessment Roll by removing the account for 12607 Gantry Court and adopting Resolution No. 2022-146 approving and levying 2022 Special Assessment Roll No. 685, as amended, for delinquent utility account charges, in the original amount of$160,525.86, minus any prepayments. Ayes - 4 -Nays - 0. COMMUNICATIONS Mr. Zinck, Mr. Heyne, Mr. Johnson, and Mr.Nichols provided the Council with a recap of the food and wine pairing dinner held at Valleywood Golf Course on September 29, 2022. Farmer and the Fishmonger prepared a 4-course meal and dessert which was paired with Dry Creek Vineyard wine. The Council congratulated staff on this successful event. Mayor Hooppaw and Mr. Endres described the Wings Financial volunteer event at Cobblestone Lake Park on October 10, 2022, where over 120 volunteers mulched trees and planting beds and removed willow whips from the shoreline. CITY OF APPLE VALLEY Dakota County, Minnesota October 13,2022 Page 6 Police Chief Francis invited the public to the second Trunk or Treat at the Apple Valley Family Aquatic Center parking lot on October 29, 2022, from 11:00 a.m. to 1:00 p.m. CALENDAR OF UPCOMING EVENTS MOTION: of Bergman, seconded by Goodwin,approving the calendar of upcoming events as included in the Deputy City Clerk's memo, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 4 -Nays - 0. MOTION: of Melander, seconded by Goodwin,to adjourn. Ayes -4 -Nays - 0. The meeting was adjourned at 7:46 o'clock p.m. Respectfully Submitted, P ac,fw --j Pamela J. G oste , City Clerk Approved by the Apple Valley City Council on It /2-7 /22 Clint Hooppaw, Mayor