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HomeMy WebLinkAbout03/05/2012 � � Telecommunications Advisory Committee City of Apple Valley March 5, 2012 7:00 P.M. Municipal Center Minutes L Call to Order Chair Westbrook called the meeting to order at 7:00 p.m. Members Present: Rollin Bible, Jerry Brown, Scott Hugstad-Vaa, John Magnusson, Dale Rodell, David Westbrook Members Absent: Others Present: Charles Grawe � 2. Approval of A�da MOTION: Mr. Rodell moved, second by Mr. Brown, to approve the agenda as presented. Motion passed 6— 0. 3. Approval Minutes of December 5, 20ll MOTION: Mr. Brown moved, second by Mr. Hugstad-Vaa, to approve the minutes of December 5, 2011. Motion passed 6— 0. 4. l Quarter Complaint Logs Mr. Grawe reviewed the single complaint for the quarter. 5. 1 Coordinator's Report Mr. Grawe briefly reviewed the staff activity. 6. Approve 2011 Annual Report The Committee briefly reviewed the information in the annual report. Several minor technical corrections were noted. MOTION: Mr. Bible moved, second by Mr. Westbrook, to approve the 2011 Annual Report as corrected. Motion passed 6-0. 7. Franchise Renewal Timeline and Processes Mr. Grawe noted that the Cities of Apple Valley, Farmington, and Rosemount all selected Kennedy and Graven to represent them and agreed to work j ointly on the renewal. The group met with the attomey earlier in the year and developed a timeline far � � various elements within the renewal process. One option is to conduct a financial audit, similar to what the City conducted in the early 2000's. Mr. Grawe noted that with the introduction of service bundling and with the financial reorganization that occurred during the change of ownership, the opportunities for misaed or misapplied franchise fees are greater. The Committee's consensus was that a financial audit would be appropriate at this time. The second option is to conduct a technical audit of the system. The Committee discussed the advances in technology since the last franchise was approved in 1999. The Committee's consensus was that market forces and service offerings have most likely caused the cable company to build a system that exceeds the minimum system specifications set in 1999 and such an audit would not be cost effective. The third option is to conduct a needs assessment. Mr. Grawe explained that such an assessment is the legal foundation for everything that the City may request of the cable company in the renewal process. The Committee's consensus was that a needs assessment would be appropriate. Mr. Grawe said the cable staff would prepare requests for proposals for the financial audit and needs assessment. He estimated that the requests would go out to vendors around June and July and responses would be considered around September. 8. FCC Rulemaking and Other Franchise Issues Mr. Grawe reported no new issues. 9. E-Commerce and Business Development Issues Mr. Grawe nated there are a number of property development projects under discussion and if implemented, could open the opportunity to extending the City's fiber network along new roadways. 10. Other Issues There were no other issues. 11. Adjourn MOTION: Mr. Brown moved, second by Mr. Magnusson, to adjourn the meeting. Motion passed 6- 0. The meeting was adjourned at 7:55 p.m.