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HomeMy WebLinkAbout11/03/2022 Meeting Location: Municipal Center City of 7100 147th Street West Apple Valley, Minnesota 55124 November 3, 2022 PARKS AND RECREATION ADVISORY COMMITTEE INFORMAL MEETING TENTATIVE AGENDA 6:00 p.m. 1. Referendum Process Updates 2. Misc. Committee/Staff Communications PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING TENTATIVE AGENDA 7:00 p.m. 1. Call to Order and Pledge 2. Approval of the Agenda 3. Audience 10 Minutes Total Time Limit For Items Not on this Agenda 4. Approval of the August 2022 Minutes 5. Agenda Items A. Department Fee Schedule for 2023 All divisions 6. 2023 Meeting Schedule 7. Division Updates 8. Committee/Staff Discussion Items A. Items for Future Meetings B. Other 9. Announcements 10. Adjourn NEXT REGULARLY SCHEDULED MEETINGS - Tentative: Thursday, December 1, 2022 6:00 p.m. (Informal) and 7:00 p.m. (Regular) NOTICE: Meeting procedures and access information due to Pandemic Emergency Orders are posted on the website Regular meetings are broadcast, live, on Charter Communications Cable Channel 180 and on www.cityofapplevalley.org ITEM: 4. PARKS & RECREATION ADVISORY City of November 3, 2022 COMMITTEE MEETING DATE: SECTION: Regular CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE August 4, 2022 Minutes of the August 4, 2022, Apple Valley Parks and Recreation Advisory Committee. PRESENT: Parks and Recreation Advisory CommitteeChair Brent Schulz; Committee Members Dave Freed, Noel Hammill, Lisa Hiebert, Matthew Hinrichs, and Mark Schori; Parks and Recreation Director Eric Carlson, Parks SuperintendentMike Endres; Administrative Coordinator Dorene Perkins; Golf Course Manager Jim Zinck; andArena Manager Brian Christianson. ABSENT: None ITEM 1. Call to Order Chair Schulz called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance. ITEM 2. Approval of Agenda MOTION: by Hinrichs, seconded by Schori, approving the Agenda as presented VOTE: Yes – 7, No – 0 ITEM 3. Audience – 10 Minutes Total Time Limit – For Items Not on the Agenda Jerry Brown of 12795 Durham Way addressed the Committee with concerns regarding dog barking noise from the Huntington dog park area. Dog owners are not controlling the behavior of their petsandhe would like the City to enforce the barking ordinance. Mary Clare Wareham of 217 Edgewood Lane, Diane Grier of 217 Park Lane, and Patsy Meserow of 393 Walnut Lane addressed the Committee with concerns about the deer population in Alimagnet Park and their destruction of the natural plant species as well as plantings in their yards. They would like the City to start a deer management program for the health of Alimagnet Park. CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE August 4, 2022 ITEM 4. Approval of the April Minutes. MOTION:by Hammill, seconded by Hiebert, to approve the April 7, 2022, meeting minutes as presented. VOTE: Yes – 7, No – 0 ITEM 5.A. Agenda Items – North Creek Greenway Natural Resources Management Plan – Draft Review Christian Klatt, Dakota County’s Natural Resource Specialist, presented the County’s Natural Resources Management Plan for the North Creek Greenway by providing an overview of how the Greenway program promotes trailside native planting, invasive species management, and cost share for grant–funded restoration projects. The plan showcases improvement opportunities along the Greenway trail, providing opportunities for Dakota County and the City to work in partnership to implement projects within Cobblestone Lake, Quarry Point, Moeller and Finlay parks. The 60-day formal review time has expired, but the Committee was invited to provide comment on the plan. ITEM 5.B. Agenda Items –North Creek Greenway Trail (NCGT) City Engineer Brandon Anderson requested Committee input on concept plans of the gathering space and amenities to be incorporated near the storm water management area serving Orchard Place adjacent to the North Creek Greenway Trail corridor. The four preliminary concepts all include a trail amenity node and propose a range of program elements. The main goal of the Greenway is connecting the Dakota County communities with a place to sit/rest along the way. The plans are in the design phase now, bid process is planned for winter 2022-2023. Amenities may be two-part. Once the Greenway is connected the County takes over maintenance. ITEM 5.C. Agenda Items – Skate Park Open House – August 20, 2022 The Parks & Recreation Department will be hosting a Skate Park Open House at the Johnny th Cake Ridge Park skate park from 1:00 to 3:00 p.m. Saturday, August 20. The FREE event will feature the Zombie Board Shop Outskirts Tour. Activities will include music, contests, beverages, snacks and giveaways. Park staff will be on hand to hear feedback from the community regarding interest in including skate park improvements as part of a future Parks Bond Referendum. - 2 of 4 - CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE August 4, 2022 ITEM 5.D. Agenda Items – Park Tour Recap The City is exploring the possibility of a Parks Bond Referendum. As part of that, the four parks of Alimagnet, Redwood, Farquar, and Kelley have been chosen for Master Plan updates. On their July Park Tour the Parks & Recreation Advisory Committee reviewed the concepts that have been developed based on resident feedback. The concept plans will be placed on the City’s website in September to get more specific feedback. The goal is then to develop one plan for each park as part of a future Parks Bond Referendum. Timeline: Two plans for each park will go on the website in September for four to six weeks to collect comments. The comments will then be used to create a single plan. That plan should be back on the website in late November/early December with a host of other information such as cost estimates and tax implications. ITEM 5.E. Agenda Items – Division Updates Arena Manager Christianson noted the rubber flooring project at Hayes Park Arena has been nd completed. Learn-to-Skate session begins August 22, and Public Open Skate will be Sundays from 2:15-3:45 p.m. Limited skates will be available for rent. Youth Hockey Association registration is now open through the Associations. A job posting for drivers and ice guard positions coming soon. Park Maintenance Superintendent Endres recapped projects completed, staffing updates within the division, and upcoming projects. Construction of the Farquar dock has been completed and installation is coming soon. The dog park areas at Huntington and Delaney parks have been well received. Golf Course Manager Zinck presented a mid-season report on Valleywood operations. June and July produced record monthly revenue numbers. The clubhouse is seeing a steady increase in the number of private events as well as the number on inquiries for future events. The course experienced the theft of a few thousand range balls early in the spring and an incident of vandalism in June. Fall position openings at the course include Food & Beverage Servers, Outside Service, andGolf Shop Attendants. ITEM 6.A.Agenda Items – Committee / Staff Communications - Announcements Director Carlson noted the resignation of Administrative Coordinator Perkins and thanked her for her 37 years of work with the Department. ITEM 6.B. Agenda Items – Committee / Staff Communications – Items for Future Meetings - 3 of 4 - CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE August 4, 2022 Staff will do more research on the topics brought up during the Audience portion of the meeting and will include them as agenda items for a future meeting – 1.) Dog park rules and the enforcement of them, 2.) Deer herd management. ITEM 7. Adjourn There being no further business, the Parks and Recreation Advisory Committee meeting was adjourned. MOTION:MOTION: by Freed, seconded by Hammill, to adjourn the meeting at 8:46 p.m. VOTE: Yes – 7, No – 0 Respectfully Submitted, Eric Carlson, Parks & Recreation Director Approved by the Apple Valley Parks and Recreation Advisory Committee Brent Schulz,Chair on November 3, 2022. - 4 of 4 - ITEM: 5.A. PARKS & RECREATION ADVISORY City of November 3, 2022 COMMITTEEMEETING DATE: SECTION: Regular ITEM DESCRIPTION: Department Fee Schedule for January through December 2023 STAFF CONTACT: DEPARTMENT/DIVISION: Eric Carlson, Director Parks and Recreation Department Action Requested: Motion recommending approval of the Parks & Recreation Department’s 2023 fees as proposed and grant Parks & Recreation Director or Designee the latitude to adjust fees for promotions. Summary: Attached are the recommended rates for January through December 2023 pertaining to facilities, aquatics, fields, parks, and Valleywood Golf Course managed by the Apple Valley Parks & Recreation Department. (Recommended fees for the Hayes and Sports Arenas are also attached, but they are for the 2023-2024 ice season.) Staff is proposing a few schedule modifications and slight changes to fees highlighted in red. Rates are based on expenditure costs as well as comparison of area competitors. All fees include applicable taxes unless otherwise noted. Division managers can address any specific questions regarding their suggested fee changes as needed. Background: Rates are evaluated annually, and recommended adjustments are provided for Committee review. Staff strives to provide facilities that meet the recreational needs of the community at an acceptable cost. Athletic Rental Fees Category: A. Resident-based* Apple Valley Youth Athletic Organizations B. Resident* individuals and non-profit groups in Apple Valley C. Non-resident and for-profit businesses/groups * Resident groups are defined as entities based in Apple Valley whose total population served is comprised of 50% or more AV residents Fee NameApproved 2022Proposed 2023 Category A$0/hr$0/hr Premier Athletic Facilities $80/game; $155/day (Legion Field, Quarry Baseball #1 & #2, Category B$80/game; $150/day JCRPW #1, JCRP E Soccer Stadium) $90/game; $240/day Category C$90/game; $230/day Category A$0/hr$0/hr Athletic Fields Category B$30/hr; $125/day$31/hr; $130/day Category C$35/hr; $225/day$36/hr; $230/day Category A$0/hr$0/hr Sand Volleyball Courts Category B$25/hr$26/hr Category C$35/hr$26/hr Category A$15/hr$15/hr Hockey Rinks Category B$25/hr$26/hr Category C$35/hr$26/hr Resident-based Apple Valley Category A$50/day$50/day Youth Athletic Category BN/AN/A Tournament/Event Category CN/AN/A Field Lights (per field)All Categories$25/hr$26/hr Category A$80/field$80/field Field Repainting/Reconfiguration Category B$120/field$125/field Category C$150/field$155/field Category A$50/day$50/day Concessions Building Category B$75/day$77/day Category C$110/day$115/day Seasonal (All Categories)$16/hr$18/hr Full Time Reg OT (All Maintenance Staff (on-site Categories) $31/hr$38/hr during event) Full Time Sun OT (All Categories) $41/hrN/A Portable Restrooms and any additional cleans All CategoriesMarket RateMarket Rate Locates (electrical or irrigation heads) All CategoriesMarket RateN/A Diamond Dry & ChalkAll CategoriesMarket RateN/A Payment of all fees must be paid in full before reservation is confirmed. The City accepts Mastercard, Visa, Discover, American Express, cash, and cashier checks. Personal checks not accepted. *The Parks & Recreation Director or Designee retains latitude to adjust fees for promotional purposes. Apple Valley Community Center Admissions & Rental Category: A. Activities and programs of recognized Apple Valley civic and community service non-profit 501(c) organizations. B. Non-commercial groups and individuals. C. Private industry, commerical, and profit-making organizations or individuals who operate activities for profit. Rental Fees Fee NameCategoryApproved 2022Proposed 2023 Category A (per hour)$20$20 Community Room #1 or #2 Category B (per hour)$30$35 Category C (per hour)$40$50 Category A (per hour)$30$30 Community Room #1 & #2 Category B (per hour)$40$60 Category C (per hour)$50$80 Category A (per hour)$20$20 Activity Room #1 or #2 Category B (per hour)$30$30 Category C (per hour)$40$40 Category A (per hour)$30N/A Activity Room #1 & #2 Category B (per hour)$40N/A Category C (per hour)$50N/A Category A (per hour)$30$30 Exercise/All-Purpose Room Category B (per hour)$40$60 Category C (per hour)$50$80 Category A (per hour)$30$30 Classroom (PreK Room) Category B (per hour)$40$40 Category C (per hour)$50$50 Category A (per hour)$15$15 Kitchen Category B (per hour)$20$25 Category C (per hour)$30$40 Category A (per hour)$30$30 Meeting Room (Northwest) Category B (per hour)$40$60 Category C (per hour)$50$80 Category A (per hour)$30$30 Basketball Court Category B (per hour)$60$75 Category C (per hour)$100$100 Category A (per hour)$15$15 Pickleball Court Category B (per hour)$20$25 Category C (per hour)$30$30 Category A (per hour)$15$15 Badminton Court Category B (per hour)$20$25 Category C (per hour)$30$30 Category A (per hour)$20$20 Volleyball Court Category B (per hour)$40$50 Category C (per hour)$75$75 Category A (per hour)$50$50 Full Gym Category B (per hour)$100$150 Category C (per hour)$180$225 Category A (per day)$275$275 Full Gym Category B (per day)$500N/A Category C (per day)$800N/A Category A (per day)$100$100 Category B (per day)$100N/A Tournament Team Break Room *In addition to gym rentalCategory C (per day)$100N/A Category A (per event)$150$150 Security Deposit - general usage Category B (per event)$150$150 Category C (per event)$150$150 Category A (per event)$500$500 Security Deposit - Category B (per event)$500$500 tournaments/dances/large events Category C (per event)$500$500 $40/hour + room/gym $60/hour + room/gym rental feerental fee Category A (per hour) Early Opening/Late Closing - $40/hour + room/gym $60/hour + room/gym none regular business hours rental feerental fee Category B (per hour) $40/hour + room/gym $60/hour + room/gym rental feerental fee Category C (per hour) Admission Fees Fee NameCategoryApproved 2022Proposed 2023 Adult Open Athletics Drop-In Fee All Categories$5$5 Adult Athletics Ten-Admission Card - Resident All Categories$40$40 Adult Athletics Ten-Admission Card - Non-Resident All Categories$45$45 Payment of all fees must be paid in full before reservation is confirmed. The City accepts Mastercard, Visa, Discover, American Express, cash, and cashier checks. Personal checks not accepted. *The Parks & Recreation Director or Designee retains latitude to adjust fees for promotional purposes. Family Aquatic Center Admissions & Rental Category: A. Activities and programs of recognized Apple Valley civic and community service non-profit 501(c) organizations. B. Non-commercial groups and individuals. C. Private industry, commerical, and profit-making organizations or individuals who operate activities for profit. Rental Fees Fee NameCategoryApproved 2022Proposed 2023 Category A (per hour)$850$850 Outdoor Pool Category B (per hour)$1,200$1,200 Category C (per hour)$2,500$2,500 Picnic Table (3 hour block) All Categories$30/3 hrs$35/3 hrs Water Walking/Lap Swimming - Individual Admission All Categories$4$5 Water Walking/Lap Swimming - Ten-Admission Card All Categories$40$45 Cabana - Small (3 hour block)All Categories$45/3 hours$45/3 hours Cabana - Large (3 hour block)All Categories$60/3 hours$60/3 hours Admission Fees Fee NameCategoryApproved 2022Proposed 2023 AVFAC Individual AdmissionAll Categories$12$13 AVFAC Group Admission (25+) All Categories$11$12.50 AVFAC Ten-Admission Card - Resident All Categories$100$110 AVFAC Ten-Admission Card - Non-Resident All Categories$110$120 Payment of all fees must be paid in full before reservation is confirmed. The City accepts Mastercard, Visa, Discover, American Express, cash, and cashier checks. Personal checks not accepted. *The Parks & Recreation Director or Designee retains latitude to adjust fees for promotional purposes. Apple Valley Senior Center Rental Category: A. Activities and programs of recognized Apple Valley civic and community service non-profit 501(c) organizations. B. Non-commercial groups and individuals. C. Private industry, commerical, and profit-making organizations or individuals who operate activities for profit. Fee NameCategoryApproved 2022Proposed 2023 Category A (per hour)$40$40 Yellowstone Room #1, 2, or 3 Category B (per hour)$50$50 Category C (per hour)$60$60 Category A (per event)$50$50 Catering Fee Category B (per event)$50$50 Category C (per event)$100$100 Category A (per event)$75$75 Alcohol Fee Category B (per event)$75$75 Category C (per event)$150$150 Category A (per hour)$60$60 Yellowstone Room #1&2 or Category B (per hour)$90$90 #2&3 Category C (per hour)$110$110 Category A (per event)$100$100 Catering Fee Category B (per event)$100$100 Category C (per event)$150$150 Category A (per event)$150$150 Alcohol Fee Category B (per event)$150$150 Category C (per event)$200$200 Category A (per hour)$80$80 Yellowstone Room - Full Category B (per hour)$120$120 Category C (per hour)$150$150 Category A (per event)$150$150 Catering Fee Category B (per event)$150$150 Category C (per event)$200$200 Category A (per event)$225$225 Alcohol Fee Category B (per event)$225$225 Category C (per event)$300$300 Small Even Rate (No Alcohol) Category A (per event)N/AN/A Yellowstone #2&3+Kitchen for Category B (per event)$500$500 4 hrs Category C (per event)N/AN/A Category A (per event)$500$500 Event Rate - Fridays, 6pm- Category B (per event)$750$750 Midnight Category C (per event)$950$950 Category A (per event)$1,000$1,000 Event Rate - Saturdays, 10am- Category B (per event)$1,500$1,500 Midnight Category C (per event)$1,800$1,800 Category A (per event)$75$75 Kitchen Category B (per event)$100$100 Category C (per event)$150$150 Category A (per hour)$40$40 Glacier Room Category B (per hour)$50$50 Category C (per hour)$60$60 Category A (per hour)$50$50 Yosemite Room (projector Category B (per hour)$60$60 included) Category C (per hour)$70$70 All Categories (per event)$20$20 Projector and/or Screen $15/each or $25/3 $15/each or $25/3 Wireless Mic (Yellowstone micsmics All Categories (per event) Room only) 75" HD TVAll Categories (per event)$20$20 All Categories (per event)$20$20 Wireless Bluetooth Portable Security DepostAll Categories (per event)$500$500 Police Officer - min. 4 hours*All Categories (per hour)$65Market rate * Police Officer/Security - Events with alcohol - Police Officer on-site required for last four (4) hours of the event - Teen parties - Police Officer on-site required during the entire event Payment of all fees must be paid in full before reservation is confirmed. The City accepts Mastercard, Visa, Discover, American Express, cash, and cashier checks. Personal checks not accepted. *The Parks & Recreation Director or Designee retains latitude to adjust fees for promotional purposes. Park Facilities/Equipment Rental* Category: A. Activities and programs of recognized Apple Valley civic and community service non-profit 501(c) organizations. B. Non-commercial groups and individuals. C. Private industry, commerical, and profit-making organizations or individuals who operate activities for profit. Fee NameCategoryApproved 2022Proposed 2023 Park Shelter - LargeAll Categories (per day)$65$65 Park Shelter - SmallAll Categories (per day)$45$45 Park BuildingAll Categories (per day)$75$75 Park Building - Damage Deposit All Categories (per event)$100$100 Chuckwagon CookerAll Categories (per day)$45$45 Chuckwagon Cooker - Damage Deposit All Categories (per event)$50$50 Extra Picnic Tables (delivered to All Categories (per day)$10/table$10/table Extra Trash Barrels (delivered to All Categories (per day)$10/can$10/can Watercraft Storage Rack - All Categories (per Residentseason) $50/season$55/season Watercraft Storage Rack - Non-All Categories (per Residentseason) $60/season$65/season * Park Shelter/Equipment reservations are accepted, for the current year, beginning the first business day of the year. Payment of all fees must be paid in full before reservation is confirmed. The City accepts Mastercard, Visa, Discover, American Express, cash, and cashier checks. Personal checks not accepted. *The Parks & Recreation Director or Designee retains latitude to adjust fees for promotional purposes. Johnny Cake Activity Center Rental Category: A. Activities and programs of recognized Apple Valley civic and community service non-profit 501(c) organizations. B. Non-commercial groups and individuals. C. Private industry, commerical, and profit-making organizations or individuals who operate activities for profit. Fee NameCategoryApproved 2022Proposed 2023 Category A (per hour)$40$40 Room Rental Category B (per hour)$50$50 Category C (per hour)$60$60 Payment of all fees must be paid in full before reservation is confirmed. The City accepts Mastercard, Visa, Discover, American Express, cash, and cashier checks. Personal checks not accepted. *The Parks & Recreation Director or Designee retains latitude to adjust fees for promotional purposes. Redwood Pool Admissions & Rental Category: A. Activities and programs of recognized Apple Valley civic and community service non-profit 501(c) organizations. B. Non-commercial groups and individuals. C. Private industry, commerical, and profit-making organizations or individuals who operate activities for profit. Fee NameCategoryApproved 2022Proposed 2023 Category A (per hour)$30N/A Room Rental Category B (per hour)$40N/A Category C (per hour)$50N/A Category A (per hour)$100$100 Outdoor Pool - mininmum 2 Category B (per hour)$100$150 hours, 50 people Category C (per hour)$100$200 Category A (per hour)$30$30 Outdoor Pool - additional 25 Category B (per hour)$30$30 people Category C (per hour)$30$30 Redwood Individual AdmissionAll Categories$5$5 Redwood Ten-Admission Card (Resident) All Categories$40$40 Redwood Ten-Admission Card (Non-Resident) All Categories$45$45 Payment of all fees must be paid in full before reservation is confirmed. The City accepts Mastercard, Visa, Discover, American Express, cash, and cashier checks. Personal checks not accepted. *The Parks & Recreation Director or Designee retains latitude to adjust fees for promotional purposes. Sports Arena & Hayes Park Arena Fee NameDetailsApproved 2022-2023Proposed 2023-2024 Per hour$235$240 Winter Ice Rental - Prime Time Winter Ice Rental - Non-Prime TimePer hour$175$175 Per hour$175$175 Summer Ice Rental Skating Lessons (8 half-hour lessons)Per hour$95$95 Per hour$120$120 Skating Lessons - Private Lessons Skating Lessons - Parent/Child LessonsPer hour$120$120 Per hour$15$15 Tennis Court Rental - Adult Public Open SkatePer person$5/person$5/person Per pair$5$5 Skate Sharpening Skate RentalPer pair$3/session$3/session Per item$5$5 Laces, Tape, or Other Miscellaneous MouthguardPer item$5$5 Payment of all fees must be paid in full before reservation is confirmed. The City accepts Mastercard, Visa, Discover, American Express, cash, and cashier checks. Personal checks not accepted. *The Parks & Recreation Director or Designee retains latitude to adjust fees for promotional purposes. Valleywood Golf Course Fee NameDetailsApproved 2022Proposed 2023 Patron$35$38 Green Fees - 18 Hole Reg M-F Non-Patron$38$41 Patron$27$30 Green Fees - 18 Hole Sr/Jr M-F Non-Patron$30$33 Patron$43$46 Green Fees - 18 Hole Sat-Sun Non-Patron$46$49 Patron$23$25 Green Fees - 9 Hole Reg M-F Non-Patron$26$28 Patron$21$23 Green Fees - 9 Hole Sr/Jr M-F Non-Patron$24$26 Patron$25$27 Green Fees - 9 Hole Sat-Sun Non-Patron$28$30 Resident$20 + tax$20 + tax Patron Card Non-Resident$40 + tax$40 + tax Senior$30 + tax$30 + tax Resident (Patron & Non-Patron) $1200 + tax$1250 + tax Season Pass - 7 day restricted* Non-Resident (Patron & Non-Patron) $1440 + tax$1500 + tax Resident (Patron & Non-Patron) $800 + tax$900 + tax Season Pass - 5 day (Mon-Fri)* Non-Resident (Patron & Non-Patron) $960 + tax$1080 + tax 18-35 years (Patron & Non-Patron) $800 + tax$900 + tax Season Pass - Executive* Non-Resident (Patron & Non-Patron) $960 + tax$1080 + tax Season Pass - Junior (17 & under)*Patron & Non-Patron$200 + tax$200 + tax Resident (Patron & Non-Patron) $500 + tax$500 + tax Sesason Pass - Additional Family Non-Resident (Patron & Non-Patron) $600 + tax$600 + tax Cart Rental - 18 Holes Power CarPatron & Non-Patron$40$42 Cart Rental - 9 Holes Power CarPatron & Non-Patron$24$26 Cart Rental - Pull CartPatron & Non-Patron$4-$7$4-$7 Practice Range - Large BucketPatron & Non-Patron$9$9 Practice Range - Medium BucketPatron & Non-Patron$6$6 Range Card - Ten Large BucketsPatron & Non-Patron$70$70 * Restricted season pass holders must pay a weekday green fee if playing before 11 a.m. on weekends and holidays. Please Note: Season pass availability is limited. Season passes are not eligible to be used during private tournaments and events. Junior passes will require attendance at an etiquette and care for the course program and includes a 10- bucket punch card for the driving range. Limited to 40 passes. Payment of all fees must be paid in full before reservation is confirmed. The City accepts Mastercard, Visa, Discover, American Express, cash, and cashier checks. Personal checks not accepted. *The Parks & Recreation Director or Designee retains latitude to adjust fees for promotional purposes. ITEM: 6. PARKS & RECREATION ADVISORY City of November 3, 2022 COMMITTEEMEETING DATE: SECTION: RegularAgenda ITEM DESCRIPTION: 2023Parks & Recreation Advisory Committee Meeting Schedule STAFF CONTACT: DEPARTMENT/DIVISION: Eric Carlson, Director Parks and Recreation Department Action Requested Motion to Approve 2023 Parks & Recreation Advisory Committee Meeting Schedule Summary By City Resolution, the Parks and Recreation Advisory Committee shall meet and hold meeting on the first Thursday in January, March, May, September, and November each year. Special meetings may be called by the Chair as needed. Staff is recommending setting a monthly meeting January through December. A motion to approve the dates will establish the 2023 Parks & Recreation Advisory Committee meeting calendar. Background City Resolution 2010-39 dictates the Parks and Recreation Advisory Committee meetings are held the first Thursday of January, March, May, September, and November. Meetings are held in the Council Chambers of the Apple Valley Municipal Center and broadcast on cable TV beginning at 7:00 p.m. Informal meetings begin at 6:00 p.m. and are held in the Regent conference room of the Municipal Center on the same dates. Because City Council has directed the Department to pursue a possible parks bond referendum, staff proposes adding regularly scheduled monthly meeting January through December 2023 to cover timely business issues. Incorporating the suggested additions for 2023, the Parks and Recreation Advisory Committee meeting schedule would be as follows: 2023 January 5 July 20 *third Thursday February 3 August 3 March 3 September 7 April 6 October 5 May 4 November 2 June 1 December 7 City of MEMO Parks and Recreation Department th 7100 West 147 Street Apple Valley, MN 55124 (952) 953-2300 TO: Parks and Recreation Advisory Committee FROM: Mike Endres, Park Superintendent DATE: November 3, 2022 SUBJECT: Park Maintenance Division Update SUMMER/FALL UPDATES: Painted sign planters Routinely mowed our 400 acres Conducted daily trash and recycling removals Facilitated Friday night Kelley Park summer concert series Conducted daily field grooming and painting Completed final round of prescriptive fertilizer applications at the athletic complexes Aerated athletic fields Facilitated weekend shelter rentals Responded to various downed tree and limbs in the park system Completed light checks/replacements throughout the park system Conducted biweekly Dog Park maintenance Routinely watered trees/flowers in the park system Conducted flail mowing in the park system Updated rules signs in the park system Painted classroom for CAP agency at the Redwood Community Center Highlighted walk and bike symbols on the Cobblestone pathway loop Closed and winterized Family Aquatic Center and Redwood Pool Closed and winterized restroom sites Closed drinking fountainsfor the season Changed equipmentoverforwinter operations Winterized irrigation systems Removed sunscreens in the park system Located all signs in the park system using GPS Conducted ash tree inventory/assessment Collected soil samples from athletic fields for future fertilization applications Secured contract for Johnny Cake Ridge Park East maintenance building renovations Updated plow routes and map Assisted local Boy Scouts in constructing a new sign planter at Summerfield Park Completed lighting assessment in the park system Assistedwith coordinationof Trunk or Treat Event Treated weedsat the athletic complexes Conducted routine playground inspections HIGHLIGHTS: The new fishing pier at Farquar Lake is completed: The Tree Trust landscape project at Cobblestone Lake Park is completed: The Wings Financial Volunteer Group removed willows and completed tree mulching at CobblestoneLake Park: The landscaping around the Hayes Arena has been updated: Installed four new shaded picnic tables at the Johnny Cake Pickleball Courts: STAFFING UPDATE: We were able to secure threeseasonal staff going into winter. UPCOMMING PROJECTS: Construct 12 additional sets of bag boards for 2023 season Continue to build assets in our GPS mapping system. City of MEMO Parks and Recreation Department th 7100 West 147Street Apple Valley, MN 55124 (952)953-2300 TO:Parks and Recreation Advisory Committee FROM:Katie Pata, Recreation Manager DATE:November 3,2022 SUBJECT:Recreation Division Update AQUATICS PROGRAM UPDATES: The Pools have been winterized for the season. Rec staff have been connecting with other agency aquatics program staff in the metro to reviewseasonal staffing modelsin an effort to refine ourapproach to operations for 2023 given the anticipated continuedstaffing shortages and increases to market rate wages for lifeguards. COMMUNITY CENTER UPDATES: Now that we’re in theschool year, demand for indoor recreation space increases as the weather changes. Public hours for the Community Center change for the school year to: Monday-Friday: 8 a.m.–9 p.m., Saturday: 8 a.m.–6 p.m., and Sunday: Noon–6 p.m. The Community Center will be closed on Veteran’s Day. ATHLETICS UPDATES: Youth organizations Eastview Athletic Association(EVAA)and Valley Athletic Association(VAA) will be wrapped upwiththeir fall seasons in October.City staff permitted and maintained 39 soccer fields, 16 football fields, and seven ball diamonds throughout the season to meet EVAA and VAA’s fall field needs. The fall adult bean bags league will be underway with 10 new teams participating when compared to last year.Bean bag league continues to grow in popularity. There are 47 registrants signed up for a revamped adult pickleball lesson program—a growing program area. While Open Volleyball is offered year-round at the Apple Valley Community Center, participation steps up significantly as the seasons change and the weather becomes colder. Open Volleyball runs on Saturday, Sunday, and Monday evenings, with up to 140+ players participating on the busier nights. PROGRAMMING UPDATES: Winter programs have been finalized—look forthe City Newsletter(slated to bein homes around Nov. 15)to see our offerings,which include several new tripoptionsfor families and even a dog meet up event. Spring/Summer 2023 Activity & Program planning is underway. EVENT UPDATES: nd The 2 annual Trunk or Treat event was held at the Apple Valley Family Aquatic Center parking lot. This event is coordinated by the Apple Valley Police Department in partnership with Parks and Recreation. Mid-Winter Fest planning is underway. Save the date for Saturday, February 4, 2023,from 3–7 p.m. at Johnny Cake Ridge Park West. STAFFING UPDATES: Recreation Supervisor Senior Center & Programming position vacancy: o We have completed interviews and hope to make an offer to our top candidate this week. Our hope is to have someone in place by the end of November or sooner if possible. A special thank you to Sharon Lemke, long time part-time Facility Coordinator of the Apple Valley Senior Center, for her willingness to be appointed to cover the duties of the Recreation Supervisor during the vacancy, and to the Apple Valley Seniors organization for providing volunteers to help support front desk operations at the Senior Center during this time! Seasonal/Part-Time Staff: o We are still recruiting for multiple open positions, including several key positions at the Community Center. Staffing levels are critically low and recruitment efforts continue.