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HomeMy WebLinkAbout03/20/2007 CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE March 20, 2007 Minutes of the March 20, 2007 Apple Valley Parks and Recreation Advisory Committee. PRESENT: Committee Chair Russ DeFauw, Committee Members, Loren Hegland, Charlie Maus, Lee Strom, Patrick Sullivan, and Tina Rankin, Chris Steadman; Parks and Recreation Director Randy Johnson; Park Maintenance Superintendent Tom Adamini; Recreation Superintendent Scott Breuer; Natural Resources Coordinator Jeff Kehrer; Bonestroo, Rosene, Anderlik, Anderson, and Associates Representatives Rich Brasch and Corey Markfont; Resident Corinne Johnson. ABSENT: None (Meeting tape recorded for personal purposes by Corinne Johnson.) ITEM #1. Chair Russ DeFauw called the meeting to order at 6:30 p.m. ITEM #2. Approval of Agenda Request by Parks and Recreation Director Johnson to add Cobblestone Lake Water Quality Study as Item 4.A.1. Request by Committee member Hegland to add Valleywood Clubhouse Replacement Proposal as Item 4.B.2. MOTION: by Lee Strom, seconded by Tina Rankin to approve the agenda with the additions of Item 4.A.1. Cobblestone Lake Water Quality Study and Item 4.B.2. Valleywood Clubhouse Replacement Proposal. VOTE: Yes – 7, No – 0 ITEM #3. Approval of the February 2007 Meeting Minutes Request by Committee member Rankin to change page 3, in paragraph 3 the word “one” to “only.” MOTION: by Lee Strom, seconded by Tina Rankin to approve the February 2007 meeting minutes with the change as requested. VOTE: Yes – 7, No – 0, - 1 - CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE March 20, 2007 ITEM 4.A1 .. Cobblestone Lake Water Quality Study There were no members of the Cobblestone Lake neighborhood in attendance. Rich Brash from Bonestroo, Rosene, Anderlik, Anderson, and Associates presented a proposed lake management plan to the Committee. They’re in the process of putting together a plan, to present to City Council, that includes a capital improvements program with costs attached for future planning purposes. Cobblestone Lake is unique in that it’s a relatively young lake, established in 2000, and it has a close relationship between the lake and surrounding groundwater system. Maximum depth is between eighteen to twenty feet. The natural water elevation is approximately 908 - 909 ft. above sea level. Water quality focus is on controlling sources of phosphorous as the key pollutant. The condition of the system currently is better than average quality clarity. Plan goals are clear water, a healthy community of native rooted aquatic plants, and a balanced fish community. ITEM 4.A . Valleywood Liquor and Food Sales Attached with the agenda packet was a copy of City Attorney Michael Dougherty’s response to the proposed sale of liquor at Valleywood Golf Course. Options discussed were to amend the City Ordinances establishing an on-sale municipal liquor store, hiring a caterer already licensed, or continuing as is without hard liquor. The timeline for changing the Ordinance and passing a Resolution is approximately three to four months. Recognizing that it may be the best option for the short-term as well as long-term, Committee recommended staff pursuit of obtaining an on-sale liquor store status at Valleywood. MOTION: by Tina Rankin, seconded by Charlie Maus to recommend to City Council an Ordinance change and passing of a Resolution allowing the establishment of an on-sale liquor store at Valleywood Golf Course. DISCUSSION: Committee member Hegland suggested bundling it with a proposal for clubhouse construction. It was decided not to do so. VOTE: Yes – 6, No – 0, Abstain – 1 (Hegland) ITEM 4.B . Valleywood Tournament Promotions In an attempt to bringing new tournaments to Valleywood Golf Course, staff is proposing the allocation of complimentary rounds of golf and carts to tournament directors. Valleywood is competing with not only public courses, but also with private courses. The promotional package will give Valleywood the extra edge to bring in tournaments. - 2 - CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE March 20, 2007 Number of Participants Promotional Rounds with Cart 25 to 50 2 50 to 75 4 75 to 100 6 100 – more 8 MOTION: by Tina Rankin, seconded by Charlie Maus to recommend to City Council authorization of staff to offer promotional rounds of golf and carts, as presented, to tournament directors. DISCUSSION: Committee member Maus noted that this promotion just follows what’s out there (from other facilities). VOTE: Yes – 7, No – 0, ITEM 4.B2 . Replacement Proposal of Valleywood Clubhouse MOTION: by Loren Hegland, seconded by Patrick Sullivan requesting City Council authorization to construct a new Valleywood Clubhouse as in Concept “A” (National Golf Foundation Consulting 10/05 report) using existing City capital improvement funding. DISCUSSION: It’s been decided the clubhouse shouldn’t be part of the bond referendum. It’s more of a maintenance issue. The clubhouse is probably in the poorest condition of all the city buildings. Recommend replacing what’s already there. Banquet facilities could be added to the bond referendum. We’re looking at expanding the park system with a bond referendum, this is maintaining/replacing what we have. Maintenance issues and condition of the current facilities were discussed. If we’re going to do tournaments, you have to have a place for them to sit and have food. Let’s do it right. Questioned as to where the money would come from, responded that according to the report, revenue would help cover the costs. Decision Resources study showed the clubhouse as a “no pass” issue. Revenue bonds can be sold by the City. Council would like to see a combination of capital improvement money and revenue bond sales. The critical issue is timing. We have only National Golf Foundations report with inherent bias showing we could increase - 3 - CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE March 20, 2007 revenue. Let’s get liquor opportunities up and running, and show a profit. Then go to City Council to show them we increased revenue with the current clubhouse, with a new clubhouse we could do more. Recommendation was given to wait until next year, with expanded liquor operations. By bringing the clubhouse issue up now, the public will confuse it with the park bond referendum. If we’re going to do it, we need to do it right with the banquet facilities. Agree we have to do it, but the timing isn’t right. Recommendation was to wait until we get a couple of months with numbers/experience and bring the clubhouse discussion back to a future Parks and Recreation Advisory Committee meeting. VOTE: Yes – 2 (Hegland and Sullivan) No – 5 (DeFauw, Strom, Maus, Steadman, and Rankin) ITEM 4.C. Kelley Park Update Parks and Recreation Director Johnson reviewed the construction progress of Kelley Park todate. Staff is seeking volunteers to assist in planting 1,150 perennials, trees, and shrubs th May 19 in the park. ITEM 4.D. Park Bond Discussion A proposed list of park bond referendum items and estimated preliminary costs provided for discussion purposes. After City Council authorization to proceed with a referendum vote, staff will go forward with more detailed proposal information. The numbers are preliminary, with the understanding that they and the items listed may change. A series of community listening meetings will be held for neighborhood input. Discussion and potential items for inclusion were as follows:  Staff has worked with AJA Associates on the Johnny Cake Ridge Park and would consider working with them on the new Quarry Point Park design and construction in the future. Quarry Point would accommodate some of the youth athletic games currently being played in neighborhood parks. It would also include supporting amenities.  Apple Valley Family Aquatic Center expansion would increase capacity by approximately 400 people. It would potentially merit an increase in admission fees. - 4 - CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE March 20, 2007  The Apple Valley Senior Center addition was constructed with partial funding from a community block grant approximately ten or eleven years ago. Center membership is now over 600.  Committee member Hegland suggested adding Valleywood parking lot overlay to the project list.  Stating that Kelley and Cobblestone parks are the most expensive parks in the system, Committee asked staff to approach the developer of Cobblestone, Tradition Development, to share the cost of the proposed park development. Possible suggestion that Tradition Development supply the cost of the splashpad, and the cost of restroom facilities could be included with a city bond referendum. Committee member Rankin suggested that the amphitheater also be suggested to Tradition Development. Chair DeFauw recommended Cobblestone Park referendum items contingent on Tradition Development matching $315,000. MOTION: by Lee Strom, seconded by Tina Rankin making preliminary bond referendum recommendation of $14,103,320, the high range proposal as presented with the noted adjustments ($16,475, 760 *reducing Redwood to the low range of $628, 320 and reducing Cobblestone in half, working with the developer on this item). DISCUSSION: Allow flexibility, recognizing that the numbers may go up or down after the Listening Meetings. Staff will send a blanket invitation to the public through the City Newsletter/Parks and Recreation Brochure taking public comments. VOTE: Yes – 6 (DeFauw, Maus, Rankin, Steadman, Strom, Sullivan) No – 1 (Hegland) ITEM 4.E. Park Dedication Fund Parks and Recreation Director Johnson reviewed the proposed request list of park dedication expenditures for 2007. A copy attached for review. MOTION: by Lee Strom, seconded by Tina Rankin to recommend City Council approval of the proposed expenditures totaling $25,000/ VOTE: Yes – 7, No – 0 - 5 - CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE March 20, 2007 ITEM 5. Other Examples presented of the Alimagnet disc golf basket chains dipped in rubberized material. The coated chains and vinyl covering on pipes will be used to reduce the rattle of the baskets. ITEM 6. Adjourn There being no further business, the Parks and Recreation Advisory Committee meeting was adjourned. MOTION: by Charlie Maus, seconded by Tina Rankin to adjourn the meeting at 9:05 p.m. VOTE: Yes – 7, No – 0 - 6 -