Loading...
HomeMy WebLinkAbout08/17/1999 � � � ITEM #3. CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE August 17, 1999 Minutes of the Apple Valley Parks and Recreation Advisory Committee held August 17, 1999. PRESENT: Committee Chair Greg Kopischke; Committee Members Russ DeFauw, Royal Bakke, John DiRico and Charlie Maus; Parks and Recreation Director Randy Johnson; Park Maintenance Superintendent Tom Adamini; City Planner Tom Lovelace; and two members of the public - Resident Mike Garrison representing Apple Valley Wrestling Booster Club, and Apple Valley High School Wrestling Coach Jim Jackson. ABSENT: Tina Rankin and Priscilla Zee. ITEM #1. Committee Chair Greg Kopischke called the meeting to order at 6 :37 p.m. ITEM #2. Approval of Agenda. Mr. Johnson asked that an additional item be added to Item 6 regarding correspondence received from Met Council asking for committee volunteers. MOTION: by John DiRico, seconded by Charlie Maus to approve the I agenda with the addition of Item 6 .B. Request from Met Council for Committee Volunteers. VOTE: Yes - 5, No - 0 ITEM #3 . Approval of May 1999 Minutes. MOTION: by Russ DeFauw, seconded by John DiRico to approve the minutes with the correction of Items 3 and 7 . Change the name John DiRico to Russ DeFauw in the motions . VOTE: Yes - 4, No - 0 1 � � . ITEM #4.A. New Business - Request for Funds. Included in the Committee' s information packet was a memo from Mr. Johnson outlining the events that have transpired since Mr. Garrison' s original request for funding of the wrestling mats, hoist system and folding wall at Valley Middle School in March 1999 . The Parks and Recreation Department denied funding for the mats, hoist and wall on the basis that this is a school district and athletic association program, not a city parks and recreation program. Staff suggested Mr. Garrison work with the School District #196, Valley Athletic Association and the Wrestling Booster Club in pursuing the funding needed. City Administrator John Gretz, Mr. Johnson, and Mr. Garrison met in May to revisit the issue. Since that time, Mr. Garrison has been directed to the Apple Valley Parks and Recreation Advisory Committee for consideration of the funding request and recommendation to City Council. Mr. Garrison distributed letters to the Parks and Recreation Advisory ; Committee members outlining the Apple Valley Booster Club' s needs and the ' breakdown of costs involved in providing these items . The letter also shows a breakdown of cost sharing between the City of Apple Valley, Valley Athletic Association, Independent School District #196, and Apple Valley Wrestling Boosters. Mr. Garrison stated that in the meeting between Mr. Johnson, Mr. Gretz, and himself, Mr. Johnson said there were no funds available through the already allocated parks and recreation budget, but Mr. Gretz stated that if City Council was agreeable, there were funds available through the City' s contingency funds. The Booster Club has already received a commitment from School District #196 at Valley Middle School for facilities and Apple Valley High School has agreed to an $8, 000 financial contribution. At this time he is asking for one time financial assistance from the City of Apple Valley. Mr. Jackson stated that he believes the main issue being addressed with the mats and hoist system is safety, and the second issue is the hard work required to move the wrestling mats . Currently, the Apple Valley High School wrestling room is used by other sports, it should be just for wrestling. With the hoist system at Valley Middle School, there are other things the room could be used for and it would be a very nice thing for the school to have. Mr. DeFauw questioned what age group would use this mat and hoist system and who would run the program. Mr. Jackson responded that the program would be for grades kindergarten through ninth. Valley Middle School 2 - ! • administrators would be coordinating the use of the facility during the day, and community education would take over after 5 : 00 p.m. Mr. DeFauw questioned why Mr. Garrison and Mr. Jackson haven' t approached Eastview Athletic Association for funding. Mr. Jackson responded that Eastview High School already has a room specifically for wrestling. They do not have a need right now. Mr. Garrison stated that their request is on Valley Athletic Association' s September 1, 1999 agenda. At this time, he is looking for a favorable recommendation from the Parks and Recreation Advisory Committee to City Council for financial participation of $10, 000 . The Booster Club's purse is at $0 . 00 because they just purchased the new mat and hoist at Apple Valley High School . Mr. DiRico asked what is the Booster Club' s back up plan if they don' t get participation from the City. Mr. Jackson replied that the hoist would be purchased for Valley Middle School, but not the wall. Mr. DeFauw stated that this is a difficult issue. It' s a big departure. It' s not wrestling as opposed to other sports, they're asking us to fund a sport that the City doesn' t manage and a facility the City doesn' t own. It would be more favorable if the Booster Club had rock solid commitment from Valley Athletic Association. Recommend getting in contact with Eastview Athletic Association also. It would help to get participation for the whole city rather than half (Valley Athletic Association and Eastview athletic associations) . Mr. DiRico stated that he is a strong proponent of spending money on kids . Mr. Kopischke questioned the timeframe to come up with the $10, 000 . Mr. Garrison replied that it would be approximately two years if they are successful on their fund raisers. Mr. DeFauw asked if City Council said no to the request, can the funds be taken from the park dedication fund. Mr. Johnson stated that the park dedication funds are mandated for park improvement only, and we have to be very careful not to take funding from the park and recreation line item budget. These items have already been allocated. Mr. Maus stated that this is a service to the kids. A tie to Valley Athletic Association is important and most acceptable. MOTION: by Russ DeFauw, seconded by John DiRico to recommend to City Council that they approve funds, from the City of Apple Valley' s contingency fund, up to a maximum of 3 � � ' $10, 000 based on matching funds of $10, 000 from the Valley Athletic Association and $10, 000 from the Apple Valley Wrestling Booster Club. The Parks and Recreation Committee also recommends that a timeline ending December 31, 2000 be attached to this agreement. VOTE: Yes - 5, No - 0 Mr. Johnson will take recommendation to the Apple Valley City Council meeting August 26, 1999. Mr. Garrison will present the proposal to the Valley Athletic Association at their Board Meeting September 1, 1999 . ITEM #4.B. New Business - Review of Proposed Future Land Development. Mr. Lovelace presented for the Advisory Committee' s information details on what' s happening in the way of development in the southern portion of the city. The Planning and Development Department sees the development moving at a much faster rate because of the economy and demand for gravel. The City is already receiving requests for development in that (gravel mining) area. Mr. Kopischke abstained from discussion because of his involvement with Genstar/Seed proposed development. The Genstar/Seed, located south of County Road 42 and west of Pilot Knob Road, development is proposed to be a mix of high and low density with some commercial, overall density of approximately nine units per acre. This development is under environmental review, by independent consultant, because of its size. The Regatta Phase #3, located north of 160th Street and west of Flagstaff, no single family units, 240 apartments and 540 townhomes proposed. Approximately 2800 persons on this 80 acre site. This development will also need an environmental worksheet because of its size. Dominion, located north of Regatta Phase #3 and west of Genstar/Seed. This townhome development with three story senior unit expects approximately 712 people. Apple Valley' s portion of the Kelley Farm development is proposed to have six single family units and 50 townhome units, with an average of approximately 1 1/2 - 1 3/4 units per acre. With a large amount of commons area, this development has a different idea as it relates to park planning compared to the other developments. Developers are proposing 1100 to 1200 family units on the 520 acres located within the City of Rosemount. Apple Valley' s portion of the development would not 4 � � incorporate the usual active recreation (ball diamond, hockey rink, etc. ) . The terrain does not allow it without a lot of earthmoving. Mr. Johnson cautioned that the City must carefully consider all developer proposed park land to ensure that it is park quality and not just land the developer can't or won't develop anyway. Generally when the City looks at development, it looks at a park in a 1/2 mile radius of every resident. Mr. Lovelace questioned whether it needs to look at a need for more mini-parks when it comes to the higher density areas of development. If private developers incorporate their own park area into their developments, they will want to cut their participation in park dedication. Currently at 10% of the overall development based at $20, 000 per acre. Mr. Lovelace mentioned a proposed linear park east of Galaxy, north of 160th Street. This area is known as " North Vermillion Tributary" and is a Department of Natural Resources protected water course. The Planning Department feels this is an amenity the City should investigate and enhance with ponds and walking trails. It would provide a passive use in the southwest quadrant of the city. It would not be the usual park use, because of its size. Minimum of ten acres is usually requested. Koch Refinery has allocated $5000 for the planning and development standards for the development. Department of Natural Resources has also been approached for an additional $10, 000 for planning of this greenway system. Mr. Lovelace brought the park issues of the southern section of the city to the attention of the Parks and Recreation Advisory Committee because of the faster than expected development in the area, and the possible need to re-evaluate the parkland requirements of higher density areas of the city. He will return to the Parks and Recreation Advisory Committee as these land areas continue to develop. Mr. Johnson stated that there has been continued talk of a 38 acre parcel of property that would accommodate nine to twelve multi-use fields in the southeastern quadrant of the city that might serve that area' s park requirements. Mr. Maus noted that there are broken sections of trailways and pathways throughout the city. He requested a map that will identify the missing links. Mr. Lovelace stated that he could provide such a map for the Committee' s information. 5 ! • . ITEM #5.A. Old Business - Bond Issue Update. Mr. Johnson gave an overview of the projects: Staff is working on closing out the major 1997 bond projects, such as the Apple Valley Family Aquatic Center, Teen Center, and Apple valley Community Center gymnasium expansion. They are now moving into the second phase of the bond projects, such as improving Alimagnet Park shelter, adding a Johnny Cake Ridge Park concession stand, and a park shelter behind Valleywood clubhouse. These projects are currently out for bid and should be back by the end of September 1999 . The City was successful in obtaining a Department of Natural Resources' grant of 50% matching funds for the Redwood shelter. Depending on how the balance of the bond funds stand, renovation/rebuilding of the Valley Middle School shelter, irrigation at Hayes, re-grading and reconstruction of the Hayes parking lot, and expansion of the parking area at Hagemeister may be in line for next year. All 1999 projects are going well and on budget. ITEM #5.8. Old Business - Update on Adaptive Recreation Programs. At the May 1999 Parks and Recreation Advisory Committee meeting residents were present to give their suggestions for Parks and Recreation Department sponsored activities for adaptive recreation programs. Staff has incorporated some of those suggestions and offered an adaptive recreation outing at the Apple Valley Family Aquatic Center August 16th and a golf outing at Valleywood Golf Course September 9th. ITEM #6.A. Other - Group Photo for Brochure. The Committee opted to forego the photograph until a full contingency of members can be arranged. ITEM #6.B. Other - Request from Met Council for Committee Volunteers. Mr. Johnson presented a copy of the letter from Ted Mondale, Chair of the Met Council, informing local government units of the five positions currently open on the Metropolitan Parks and Open Space Commission. Anyone interested in applying for these positions should contact City Hall Administration. 6 - • • ITEM #7. Adjourn. There being no further business, the Park and Recreation Advisory Committee meeting was adjourned. MOTION: by Russ DeFauw, seconded by John DiRico to adjourn the meeting at 8 :35 p.m. VOTE: Yes - 5, No - 0 7