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HomeMy WebLinkAbout01/15/2002 CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE January 15, 2002 Minutes of the Apple Valley Parks and Recreation Advisory Committee. PRESENT: Chair Person Greg Kopischke; Committee Members John DiRico; Russ DeFauw, Charlie Maus, Tina Rankin, and Sarah Johnston; Parks and Recreation Director Randy Johnson; Park Maintenance Superintendent Tom Adamini; Valleywood Golf Course Manager Rick Dodge; and Citizen Representative John Bergman. ABSENT: Committee Member Loren Hegland. ITEM #1. Chair Greg Kopischke called the meeting to order at 6:35 p.m. ITEM #2. Approval of Agenda. Mr. Johnson requested the addition of a committee group photo as Item 6.B. The photo is scheduled to be in the Apple Valley Parks and Recreation Spring 2002 brochure. MOTION: by Tina Rankin, seconded by Charlie Maus to approve the agenda with the addition of Item 6.B. Group Photo. VOTE: Yes – 6, No – 0 ITEM #3. Approval of November 2001 Minutes. MOTION: by John DiRico, seconded by Tina Rankin to approve the minutes as presented. VOTE: Yes – 6, No – 0, 1 ITEM #4.A. Review of Valleywood Season Pass Structure. Mr. Johnson outlined the fee structure adopted by City Council at the December 27, 2001 City Council meeting regarding the Valleywood season pass prices and time/day availability. After taking into consideration the Parks and Recreation Advisory Committee’s recommendations and hearing the public input from several season pass holders, Council adopted a compromise position on the 2002 green fee rates. Daily green fees will be held to the 2001 rates; the season pass will be valid Monday through Thursday all day, Friday through Sunday from 6:00 a.m. to 7:52 a.m. and after 4:00 p.m. As a result of the restricted hours, the season pass fee will be priced accordingly. Staff anticipates the cost will also attract additional season pass holders. ITEM 4.B . Valleywood On-Course Beer Sales. Mr. Bergman approached City Council and staff about the possibility of selling beer on the golf course via a mobile cart vendor as an additional source of revenue and also as a convenience for customers. Mr. Johnson outlined the current policy of beer sales at the clubhouse only. Staff reported that before the policy was changed, when beer sales were available on the course, there were incidents of damage to the golf cars, tire tracks across the greens, etc. Mr. Dodge’s memo addressing his concerns, as manager of the course, was included in the Committee’s agenda package. Mr. Bergman questioned why the clubhouse couldn’t sell up to six cans of beer in a cooler to course patrons similar to other area golf courses. Staff responded that Valleywood’s on-sale liquor license requires that the tops of all beer sold must be popped open. Mr. Dodge stated that he recognizes there is a financial advantage to selling beer on the golf course. Beer sales at the course in 2001 grossed approximately $18,000. By offering beer via mobile cart vendor, that dollar amount could potentially be almost doubled. However, staff is concerned about managing the risk and liability to the course. Mr. DeFauw said he sees the sale or no sale of beer on the course as a management issue. He recommends maintaining the current policy of beer sales from the clubhouse only for 2002. At some point in the future, staff may have to look at increased beer sales to support the clubhouse debt service. Tina Rankin and Greg Kopischke voiced their agreement with Mr. DeFauw. Ms. Johnston stated that there is more to it than just the money. The values that are sent are more important than the money. Mr. Bergman suggested trying beer sales for one tournament during the season, experiment with it one time to see if it draws? Mr. Johnson and Mr. Dodge responded that they’ve done that with the Chamber of Commerce event last season. Under approval of the City’s attorney, the Chamber offered a special “margarita-hole’ during their tournament. The attorney advised that this is acceptable under Valleywood’s liquor license as long as it is not offered for sale. 2 Mr. DiRico stated that he is reluctant to make an exception to the current policy. He supports staff in their efforts to maintain the current beer sales policy. Charlie Maus seconded this endorsement. RECOMMENDATION: by John DiRico, seconded by Charlie Maus to support staff in their efforts to maintain the current policy of offering beer at the clubhouse only. DISCUSSION: Mr. Maus stated that having beer in the clubhouse is a compromise. It can be more controlled. Mr. Bergman suggested looking at it down the road when staff is looking for more money for a new clubhouse, pursuing every avenue for revenue. He’d like to see more revenue. Staff stated that $15,000 is not a significant amount of money when talking about a million dollar operation. Liability must also be considered. VOTE: Yes – 6, No – 0 ITEM 4.C . Canoe Storage Racks at Farquar, Lac Lavon, and Keller Lakes. Park Maintenance would construct the canoe storage racks as a convenience for residents of Apple Valley. The City would assume no responsibility or liability for the canoes. Rental fees would be charged to help cover the cost of the racks, control the sites, and administrative costs. MOTION: by Russ DeFauw, seconded by Charlie Maus to adopt the canoe storage rack proposal, location and structures to be determined by staff. DISCUSSION: Suggestion was made to post signs “canoe launch area,” limiting the number of racks, and review of the project next year. VOTE: Yes – 6, No – 0 ITEM 5. Park Dedication Fund Expenditure Request. Staff reviewed the 2002 request for park dedication expenditures information included in the Committee agenda package. Most of the park dedication money has been earmarked for the Cobblestone Lake Park project. Staff is proposing expenditure of approximately $40,000 for picnic tables and benches, landscape materials, trees, and asphalt overlays from the park maintenance portion of park dedication account. MOTION: by Russ DeFauw, seconded by John DiRico to recommend approval of the park dedication/maintenance fund expenditures for 2002. VOTE: Yes – 6, No – 0 3 ITEM 6.A. Summer Jobs Copies of the preliminary employment flyers were included in the Committee’s agenda package. A more complete list of available jobs will be available next month through the City’s Human Resources Department. Staff requested that any good potential employees be directed to the Parks and Recreation Department. ITEM 6.B. Group Photo This item was delayed until after the meeting adjournment. ITEM 7. Adjourn Reminder: The Parks and Recreation Department is hosting an open house discussion January 17, 2002 at the Apple Valley Community Center to discuss the potential of an indoor skateboard park at Hayes Park Arena during the summer months. There being no further business, the Parks and Recreation Advisory Committee meeting was adjourned. MOTION: by Russ DeFauw, seconded by Tina Rankin to adjourn the meeting at 7:40 p.m. VOTE: Yes – 6, No – 0 4