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Home My WebLink About09/17/2002 CITY OF APPLE VALLEY PARKS AND RECREATION ADVISORY COMMITTEE September 17, 2002 Minutes of the Apple Valley Parks and Recreation Advisory Committee. PRESENT: Chair Person Greg Kopischke; Committee Members Loren Hegland, Charlie Maus, Tina Rankin; Parks and Recreation Director Randy Johnson; (left at 7:30 p.m.) Park Maintenance Superintendent Tom Adamini; City Planner Tom Lovelace; EVAA President Mike Bechstein; Hartford Group, Inc. Real Estate Development Representatives Patrick Sarver, Elizabeth Kautz, and Bill Griffith. ABSENT: Committee Member Sarah Johnston, John DiRico, and Russ DeFauw. ITEM #1. Chair Greg Kopischke called the meeting to order at 6:37 p.m. ITEM #2. Approval of Agenda. MOTION: by Charlie Maus, seconded by Tina Rankin to approve the agenda as presented VOTE: Yes – 4, No – 0 ITEM #3. Approval of June 2002 Minutes. MOTION: by Tina Rankin, seconded by Loren Hegland to approve the minutes as presented. VOTE: Yes – 4, No – 0 1 ITEM #4.A. Policy for Youth Tournament Use of Adult Softball Complex Mr. Johnson reviewed Recreation Supervisor Scott Breuer’s memo (included in agenda packet) regarding the proposed policy for youth athletic association usage of the Johnny Cake Ridge Park adult softball fields. He reported no problems with the one-time use tournament that Eastview Athletic Association held on the fields this summer. If adopted, the policy will allow use of the adult athletic fields by recognized youth athletic associations during off-adult usage times. MOTION: by Tina Rankin, seconded by Loren Hegland to approve the Youth Tournament Use of Adult Softball Complex policy as written. VOTE: Yes – 4, No – 0 Mr. Bechstein distributed copies of an Eastview Athletic Association resolution thanking the City of Apple Valley for allowing the use of the fields for their tournament. The resolution also requests future use of the facility. ITEM 4.B . Legacy Village Bill Griffith of Hartford Group referenced the conceptual plan of Legacy Park. The diagram presented is designed to be a master plan for the proposed four phased in quadrants of the development. Proposed as an integrated mixed land use, it is pedestrian oriented with a water feature in the center as a visual tie. This will be an urban scale development with lots of green space. Parking will be provided below ground under two of the larger buildings. The central park development is a water amenity that carries a storm water facility, designed for the control and management of the water holding pond. Hartford proposes a two and a half acre area as park dedication land. All of the amenities are planned as a public place, supported by public infrastructure dollars. The conceptual plan was presented for discussion and development input. General numbers show the lake (holding pond area) is approximately one acre in size. The total package proposed for green space is two and a half acres. The developer is proposing statuary and vertical monuments at the entrance to let people know they’re entering the development. Walking pathways, informal gathering areas, sculptures, and fountains were discussed. The southeast development area conceptual plan includes: senior building, cooperative, general occupancy rental apartments, for sale townhomes, commercial office, restaurants, and retail. The development portion to the north is very conceptual and a plan has not been submitted. The southeast development plan is very solid and has been given to the City planning department for consideration. A mix of commercial and residential is proposed for the west side of the development. Key decision required of the Parks and Recreation Advisory Committee is which to take as park dedication, park land or cash in lieu. The land would equal approximately 2.6 acres and the cash formula works out to approximately $530,000 for the 26 acre development. 2 Additional discussion was held regarding the specific amount of green space and the location of that space. Mr. Sarver agreed to work the numbers and get them to Mr. Johnson for further discussion. Ms. Rankin voiced her concerns regarding the consideration of a storm water holding pond as part of the park land. Land around the lake roughly totals one acre. She suggested accepting the one acre of land and cash in lieu of the balance for park dedication. She also raised the question of maintaining the space. Mr. Griffith suggested that it would be considered public ownership; therefore, it would be thought of as public maintenance. Ms. Rankin stated that the City doesn’t have the funds or staff to maintain the land. She used Cobblestone Lake Park as an example of alternative measures where the development association accepts the responsibility of maintenance. Mr. Kopischke questioned Hartford’s thoughts on an active play area for the development. Is it warranted given the user base? Ms. Rankin stated that this is a first step and gives better understanding of what our responsibility is. She thanked Hartford for coming to the meeting with the conceptual plan. Mr. Saver said they will come back to the committee with updated information after reviewing the meeting comments. Mr. Johnson urged the committee to allow for the additional acceptance of park dedication as the development occurs. Total area is approximately 50 acres. An active park area of five contiguous acres is a base standard. If the City accepts one acre on the south, then they would have the option of four acres in the north section of the development. Mr. Kopischke stated that he likes the general plan and what Hartford is doing with the design. He likes the idea of bringing the buildings up to the street, and the street design rd of 153 Street. Mr. Griffith’s recap of his perspective on the Committee’s point of view: Committee’s willingness to partner with Hartford on the plan.  Willing to look at stormwater, integrated, but not as part of the park land.  Park can include pathway, fountain, and sculpture, etc., but they would have to  come with the landscape dollars. Want a strong active play area on the north.  Willingness to look at some compromise.  Committee asked Hartford representatives to refine the proposed amount of green space. Parks and Recreation staff will work with the Planning staff to determine the dollar amount for park dedication if they decide to take that route. Mr. Griffith stated that Hartford will move from the concept plan to a preliminary plan to run the proform budget dollar figures and bring that information back to the committee for review. They are looking at closing on the development in mid-November. They will have to take the dollar figures for the development to the lenders before the closing. 3 ITEM 4.C . Valleywood Beer Sales Update. Staff reported that the beer sales are making some money for the golf course and the course is providing a service for it’s customers. A concession cart beer sales summary was included in the agenda packet. A final review will be brought to the Committee at the end of the season to evaluate the continuation of the service. ITEM 4D. Cobblestone Lake Park Update Indications are that the developer should have Phase I completed on the Cobblestone Lake Park project this fall. Staff has asked for receipts of the items already installed to release the funds. Two recent developments have arisen: The steep grade and large trees in Phase II impede the originally proposed trail  connection. Alternative connections are being determined. Rainfall has produced a lot of storm water in the triangle shape piece of property  adjacent to Apple Valley East Park; therefore, creating a pond and losing the opportunity for an athletic field area. Staff believes that moving the field to the top of the hill would create a safer and more well-used field, but it would be cost prohibitive. They will work with the City’s engineers to determine the potential possibilities. ITEM 5.A Resignation of Sarah Johnston Ms. Johnston resigned her position as junior representative to the Parks and Recreation Advisory Committee effective this summer. She is currently pursuing her college education at the University of Minnesota-Duluth. Mr. Johnson is in the process of interviewing for a replacement junior representative to the Committee. ITEM 7. Adjourn There being no further business, the Parks and Recreation Advisory Committee meeting was adjourned. MOTION: by Charlie Maus, seconded by Lauren Hegland to adjourn the meeting at 8:25 p.m. VOTE: Yes – 3, No – 0 4