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12/12/2013 Meeting
i # #!# Meeting Location: Municipal Center City of Apple 7100 147th Street West Valley Apple Valley, Minnesota 55124 DECEMBER 12, 2013 CITY COUNCIL INFORMAL MEETING TENTATIVE DISCUSSION ITEMS 5:30 P.M. 1. Council Discussion Items. (5 min.) 2. Digital Agenda Packets. (35 min.) 3. Fire Department Duty Crew Update. (5 min.) 4. Personnel Policy Update. (15 min.) 5. Proposed Ordinance Amending Chapter 51 of the City Code, Water and Sewers. (10 min.) 6. Dates for 2014 Goal Setting Session. (5 min.) 7. Adjourn. CITY COUNCIL REGULAR MEETING TENTATIVE AGENDA 7:00 P.M. 1. Call to Order and Pledge. 2. Approval of Agenda. 3. Audience - 10 Minutes Total Time Limit - For Items NOT on this Agenda. 4. Approval of Consent Agenda Items * : *A. Approve Minutes of November 26, 2013, Regular Meeting. *B. Set 2014 Council Meeting Schedule. *C. Adopt Resolution Accepting Donation of $50,000.00 from Norlyn Smith Estate for Bleachers at Johnny Cake Ridge Park. *D. Approve State Gambling Exempt Permit for American Legion Auxiliary, Unit 1776, on January 11, 2014. *E. Approve State Gambling Exempt Permits for Post 1776 American Legion Riders on: * 1 January 25, 2014. *2. February 22, 2014. *3. March 22, 2014. *4. October 25, 2014. *5. November 22, 2014. *F. Approve State Gambling Exempt Permits for Sons of the American Legion, Squadron 1776, on: *I February 8, 2014. *2. April 12, 2014. *3. July 4, 2014. * Items marked with an asterisk ( *) are considered routine and will be enacted with a single motion, without discussion, unless a councilmember or citizen requests to have any item separately considered. It will then be moved to the regular agenda for consideration. (continued on reverse side) 4. Approval of Consent Agenda Items * - Continued *G. Approve Issuance of 2014 3.2 Percent Malt Liquor Licenses. *H. Approve MS4 NPDES Storm Water Pollution Prevention Permit Application. *I. Approve Issuance of Building Permit for Footing and Foundation Installation for ISD 196 Facility, Rosemount School District 2nd Addition. *J. Adopt Resolution Reallocating Special Assessments in Apple Valley East Family 2nd Addition. *K. Apple Valley Convention and Visitors Bureau (CVB): * 1. Extend Agreement with Apple Valley Chamber of Commerce to Administer the CVB through December 31, 2014. *2. Approve 2014 Budget and Marketing Plan. *L. Approve Partners' Agreement with Rice Creek Watershed District for 2014 Membership in Blue Thumb Program. *M. Approve Joint Powers Agreement with Independent School District 196 for Purchase and Storage of Road Salt. *N. Approve Various Contracts: * 1. DPC Industries, Inc., for AV Project 2014 -107, 2014 Water Treatment Chemicals — Chlorine. *2. Hawkins, Inc., for AV Project 2014 -107, 2014 Water Treatment Chemicals — Hydrofluorosilicic Acid and Cairox Potassium Permanganate. *3. Infratech for Storm Sewer Televising. *4. ProAct, Inc., for Janitorial /Grounds - Keeping Duties. * 5. St. Croix Tree Service, Inc., for AV Project 2013 -167, 2014 Ash Tree Removals. *O. Approve Change Orders: *I. No. 2 to AV Project 2013 -155, 2013 Utility Improvements -Deduct $25,835.00. *2. No. 4 to AV Project 2012 -108, Water Treatment Facility Expansion - Add $12,117.32. *P. Approve Acceptance and Final Payment on Various Contracts: * 1. LaTour Construction, Inc., for AV Project 2011 -107, 147th Street Extension - Flagstaff Avenue to Johnny Cake Ridge Road - $41,711.49. *2. McNamara Contracting, Inc., for AV Project 2013 -102, Whitney Drive Improvements - $218,456.97. *3. Ron Kassa Construction, Inc., for AV Project 2013 -129, 2013 Concrete Removal and Replacement Services - $4,186.04. *Q. Approve Personnel Report. 5. Regular Agenda Items A. Introduction and Oath of Office of Police Officer Joshua Gerving. B. Tax Levy and 2014 City Budget: 1. Hold Public Hearing. 2. Resolution Approving Property Tax Levy and 2014 City Budget. 3. Resolution Setting Water and Sanitary Sewer Rates for 2014. 4. Resolution Setting Storm Water Drainage Rates for 2014. 5. Resolution Setting Street Light Utility Fees for 2014. 6. Resolution Transferring $525,000.00 from Liquor Fund to General Fund for 2013. 5. Regular Agenda Items - Continued: C. Continue Public Hearing on Alcoholic Beverage License Fee Amendment. D. Ordinance Amending Chapter 111 of the City Code, Regulating Alcoholic Beverage Investigation Fees. (Second reading and action.) E. Ordinance Amending Chapter 35 of the City Code, Regulating Various City Fees and Charges, Effective January 1, 2014. (Second reading and action.) F. Ordinance Amending Chapter 51 of the City Code, Regulating Water and Sewers. (First reading.) G. Resolution Appointing Youth Representative to Fill Vacancy on Parks and Recreation Advisory Committee. 6. Other Staff Items. 7. Council Items and Communications. 8. Calendar of Upcoming Events. 9. Claims and Bills. 10. Adjourn. Reminder: City Offices will be closed Tuesday and Wednesday, December 24 and 25 in observance of the Christmas Holiday. NEXT REGULARLY SCHEDULED MEETINGS: Thursday December 26 7:00 p.m. (Regular) Thursday January 9 5:30 p.m. (Informal) " " 7:00 p.m. (Regular) Thursday January 23 7:00 p.m. (Regular) Regular meetings are broadcast, live, on Charter Communications Cable Channel 16. (Agendas and meeting minutes are also available on the City's Internet Web Site www. cityofapplevalley. org) .:. ...� ..... �... "`' Meeting Location: Municipal Center City of App�@ 7100147th Street West VaIIe�/ Apple Valley,Minnesota 55124 UPDATE OF CITY COUNCIL REGULAR MEETING ACTIONS DECEMBER 12, 2013 3. Audience - For Items NOT on this Agenda - No one requested to speak. 4. Approved All Consent A�enda Items *: *A. Approve Minutes of November 26, 2013, Regular Meeting. *B. Set 2014 Council Meeting Schedule. • , . + T^''r"" r"''° �;a n° D� '° (Moved to regular agenda.) (.�� JV *D. Approve State Gambling Exempt Permit for American Legion Auxiliary, Unit 1776, on January 11, 2014. *E. Approve State Gambling Exempt Permits for Post 1776 American Legion Riders on: *1 January 25, 2014. *2. February 22, 2014. *3. March 22, 2014. *4. October 25, 2014. *5. November 22, 2014. *F. Approve State Gambling Exempt Permits for Sons of the American Legion, Squadron 1776, on: *1 February 8, 2014. *2. April 12, 2014. � *3. July 4, 2014. *G. Approve Issuance of 2014 3.2 Percent Malt Liquor Licenses. *H. Approve MS4 NPDES Storm Water Pollution Prevention Permit Application. *I. Approve Issuance of Building Permit for Footing and Foundation Installation for ISD 196 Facility, Rosemount School District 2nd Addition. *J. Adopt Resolution Reallocating Special Assessments in Apple Valley East Family 2nd Addition. *K. Apple Valley Convention and Visitors Bureau (CVB): *1. Extend Agreement with Apple Valley Chamber of Commerce to Administer the CVB through December 31, 2014. *2. Approve 2014 Budget and Marketing Plan. *L. Approve Partners' Agreement with Rice Creek Watershed District for 2014 Membership in Blue Thumb Program. *M. Approve Joint Powers Agreement with Independent School District 196 for Purchase and Storage of Road Salt. * Items marked with an asterisk(*)are considered routine and will be enacted with a single motion,without discussion,unless a councilmember or citizen requests to have any item separately considered. It will then be moved to the regular agenda for consideration. (continued on reverse side) 4. Approved All Consent A�enda Items * - Continued: *N. Approve Various Contracts: *1. DPC Industries, Inc., for AV Project 2014-107, 2014 Water Treatment Chemicals — Chlorine. *2. Hawkins, Inc., for AV Project 2014-107, 2014 Water Treatment Chemicals— Hydrofluorosilicic Acid and Cairox Potassium Permanganate. *3. Infratech for Storm Sewer Televising. *4. ProAct, Inc., for Janitorial/Grounds-Keeping Duties. *5. St. Croix Tree Service, Inc., for AV Project 2013-167, 2014 Ash Tree Removals. *O. Approve Change Orders: *l. No. 2 to AV Project 2013-155, 2013 Utility Improvements - Deduct $25,835.00. *2. No. 4 to AV Project 2012-108, Water Treatment Facility Expansion - Add $12,117.32. *P. Approve Acceptance and Final Payment on Various Contracts: *L LaTour Construction, Inc., for AV Project 2011-107, 147th Street Extension - Flagstaff Avenue to Johnny Cake Ridge Road - $41,711.49. *2. McNamara Contracting, Inc., for AV Project 2013-102, Whitney Drive Improvements - $218,456.97. *3. Ron Kassa Construction, Inc., for AV Project 2013-129, 2013 Concrete Removal and Replacement Services - $4,186.04. *Q. Approve Personnel Report. 5. Re ular Agenda Items: ❑ Adopted Resolution Accepting Donation of$50,000.00 from Norlyn Smith Estate for Bleachers at Johnny Cake Ridge Park. A. Police Officer Joshua Gerving was Introduced, Took His Oath of Office, and Received His Badge. B. Tax Levy and 2014 City Budget: L Held Public Hearing. 2. Adopted Resolution Approving Property Tax Levy and 2014 City Budget. 3. Adopted Resolution Setting Water and Sanitary Sewer Rates far 2014. 4. Adopted Resolution Setting Storm Water Drainage Rates for 2014. 5. Adopted Resolution Setting Street Light Utility Fees for 2014. 6. Adopted Resolution Transferring $525,000.00 from Liquor Fund to General Fund for 2013. C. Continued and Closed Public Hearing on Alcoholic Beverage License Fee Amendment. D. Passed Ordinance Amending Chapter 111 of the City Code, Regulating Alcoholic Beverage Investigation Fees. E. Passed Ordinance Amending Chapter 35 of the City Code, Regulating Various City Fees and Charges, Effective January 1, 2014. F. Accepted First Reading of Ordinance Amending Chapter 51 of the City Code, Regulating Water and Sewers. Second Reading Scheduled December 26, 2013. G. Adopted Resolution Appointing Kanika Gupta Youth Representative to Fill Vacancy on Parks and Recreation Advisory Committee with Term Expiring March 1, 2016. 6. Other Staff Items. � � 7. Council Items and Communications. 8. Approved Calendar of Upcoming Events. 9. Approved Claims and Bills. Reminder: City Offices will be closed Tuesday and Wednesday, December 24 and 25 in observance of the Christmas Holiday. NEXT REGULARLY SCHEDULED MEETINGS: Thursday December 26 7:00 p.m. (Regular) Thursday January 9 5:30 p.m. (Informal) " " 7:00 p.m. (Regular) Thursday January 23 7:00 p.m. (Regular) Regular meetings are broadcast, live, on Charter Communications Cable Channel 16. (Agendas and meeting minutes are also available on the City's Internet Web Site www.cityofapplevalley.or� -T f , 3 -Z Dougherty, Molenda, Solfest, Hills & Bauer P.A. UGTY MOLE1 FDA 7300 West 147th Street Suite 600 a Apple Valley, MN 55124 AAttorneysAd Advisors Apple 432 -3136 Phone (952 ) 432 -3780 Fax www.dmshb.com MEMORANDUM To: Tom Lawell, City Administrator From: Mike Dougherty, City Attorney Date: 11/27/2013 Re: Data Practices — Mayor and Council At a recent Council workshop, there was some discussion concerning electronic Council packets and the potential access of the material using tablet computers. Some concern was raised with respect to the interplay of personal use and public access to the information maintained on computers by a councilmember. Below is a clarification of this issue. 1. If a councilmember uses a personal home computer or tablet to create or collect data relating to City business, is any or all of the data contained on the computer subject to the Minnesota Data Practices Act? Answer: Data collected, created, received, maintained or disseminated by the councilmember which pertains to the member's role on the City Council is considered government data. Based upon the classification of the data, the data may be available to the public upon request. The general presumption under the Data Practices Act is that the data is public. Personal data maintained by the councilmember on a computer is not government data and would not be available to the public. (Any data created or maintained by a councilmember that relates to City business is subject to Data Practices, whether in electronic form or on paper. Such data may include telephone logs, calendars and notes, if these are maintained in connection with the members' role on the City Council.) Section 13.601 of the Data Practices Act states that "Correspondence between individuals and elected officials is private data on individuals, but may be made public by either the sender or the recipient." Correspondence is not defined in the statute. The Department of Administration has interpreted the word to mean "communication by the exchange of letters or the letters written or received." The use of emails would fall within this interpretation. 2. If the City provides the councilmembers with a tablet computer, is all of the data created and maintained by the councilmember on the tablet subject to Data Practices? As noted earlier, all data created, received or maintained in the course of the City's business is government data. While government data is presumed to be public, the presumption is unaffected by whether the government provides the equipment to create, receive, maintain or November 27, 2013 Page 2 of 2 access the data. It is the data that is subject to Data Practices and not the equipment. If the City provides councilmembers with tablet computers, or for that matter, any form of desktop computers, the City may wish to have a policy that permits the councilmember to use the equipment for personal use. A policy may and should address the use of email and internet access and the use of software and apps. Additionally, the allowed use by a councilmember should be predicated on the express agreement not to violate other City policies or the law. The Department of Administration has opined that personal data created, received or maintained pursuant to such a policy is not subject to the Data Practices Act. If you have any questions, please give me a call. cc: Charles Grawe Dougherty, Molenda, Solfest Hills & Bauer P.A. www.dmshb.com OUGHERTY MOLENDA M i' je M J3 Attorneys 1 Advisors TN F 2. 12/12/2013 AGENDA MANAGEMENT SYSTEM What it means to: Staff Public Council and Committees What is an Agenda Management System? E It is a tool that allows for the electronic compilation, editing, workflow management, publication, and distribution of agenda documents and materials 1 12/12/2013 What Does it Benefit Us? • Organizing the compilation, editing, publishing, and distribution processes reduces staff time and saves money • Eliminating paper saves money on materials and equipment • Creating an automatically indexed final product benefits the council and public with easier packet navigation o Ability to view current and past agendas from any device with Internet access provides flexibility in how we deal with information Advantages of Selected System • Fully integrated with Laserfiche archival system • View packets from any device • No proprietary app or specific hardware required • Faster navigation with html vs PDF file format o Not tied to one device to access packet material E Low tech requirements for devices (less expense) o Cloud -based storage simplifies data request issues • Access to personal notations with packet • Subscription -based use of software is less expensive up -front and more flexible over time o Potential for enhanced meeting tools (electronic voting, speaker queue, minute - taking) 2 12/12/2013 Costs 0 1St Year Costs ■ $7,950 per year, basic software package ■ $3,450 add video software ■ $750 initial training o $12,150 total software costs o Device hardware ? $0 to potentially 47 x device cost E Recurring Annual Costs ■ $7,950 per year, basic software package ■ $3,450 add video software ■ $600 add meeting tools (electronic voting, speaker queue, minutes) o Device stipends ? $0 to potentially 47 x stipend amount Current Paper Agenda Compilation Process r 3 12/12/2013 Proposed Digital Agenda Compilation Process a a � Electronic Packet Distribution Process Used by Other Cities a 12/12/2013 Proposed Electronic Packet Distribution Process Benefits to Staff Process o Less time and money for printing & copying o Less time and risk of loss from passing papers • Easier preparation and better end product from standardization and templates • Fast, more efficient editing of digital data, eliminates duplication of edits • Can prepare and store items months in advance • Better organization and completeness of attachments • Ensures appropriate and timely review/ approval by supervisors in chain • Instant publication and distribution by mouse click o Applicable to all commissions and committees 5 12/12/2013 Benefits t® Public o Universal accessibility to packets through virtually any Internet accessible device o Ability to quickly jump to individual items and attachments via index o Dynamic packet means always viewing the most up -to -date version of packet material o Search function allows viewers to track and search topics across time and committees E Links video segments to packet materials during playback Benefits to Council and Committees o Universal accessibility to packets through virtually any Internet accessible device E Ability to quickly jump to individual items and attachments via index o Dynamic packet means always viewing the most up -to -date version of packet material o Search function allows viewers to track and search topics across time and committees 6 12/12/2013 More Benefits to Council and Committees o Make notations, store them in the cloud, and access them anywhere o Access notations from previous meetings with same or similar issue • Access packets for committees • Get updated agenda materials as they are made available Policy Issue #1 o Do we utilize this tool for just the Council or the Council and some/ all of the committees? • Has implications for device policy • Some cities use electronic agendas only for the Council • Proposed software can easily be adapted to any committee process with no additional fees* • Additional costs could apply depending on device policy 7 12/12/2013 Policy Issue #2 E How does the Council wish to access the agenda materials both at home and in the chambers? • Packets available from the Cloud where ever Internet access is available • Not like the older file -based technology where some other cities issued laptops for members to carry with them • Virtually any PC, laptop, or tablet can be used • One device can be used at home and at work, or separate devices can be used at each • Does the City provide a device or a stipend (compensation) for use outside of the City Hall? Compensation could not take effect until 2015. • Does the City provide devices assigned to the City Hall? • If personal or portable devices are chosen, what is contingency plan when device is forgotten or inaccessible? Policy Issue #3 o How does the Council wish for committee members to access the agenda materials both at home and in the chambers? • Same accommodations apply? • How are any applicable costs or expectations addressed? 8 12/12/2013 ■ Early 2009: Staff identified need to review and evaluate personnel policies ■ Analysis: • Is policy still needed? • Are purpose and goal of policy being met? • Are changes needed to improve effectiveness? • Are appropriate education /training, monitoring, and ongoing review of policy occurring? 1 12/12/2013 • Policy Review Project Team convened by HR ■ Police and Fire Chiefs ■ Public Works Director ■ Assistant City Administrator • Fire Chief requested review of Fire Department Rules & Regulations ■ Could policies addressing personnel topics be incorporated into the City's overall personnel policies? ■ Conclusions • Multiple policies in several formats and locations • Policies in need of updating to conform to changes in law and best practices • Updating personnel policies by ordinance is cumbersome • Survey: 97% of metro cities utilize employee handbook or administrative manual for personnel policies • League of MN Cities recommendation: "For better flexibility in stating the terms, conditions, privileges and responsibilities of employment, and for ease in updating practices, a policy manual or handbook is preferable to an ordinance." -LMC HR Reference Manua( 2 12/12/2013 ■ Recommendation • City Attorney advised striking Chapter 34 of City Code ( "Personnel Ordinance ") and adopting administrative personnel policy manual • City Council authorize City Administrator or designee to administer policies and present periodic updates to Council for review and approval • City Council reserve right to unilaterally modify policies • Does not remove or diminish Council's authority for personnel matters ■ Goals of Personnel Policy Manual • Incorporate existing policies • Add new policies as necessary • Review and edit for legal compliance • Determine policies applicable to firefighters • Allow for inclusion of references /links to additional information to assist employees and supervisors • Forms, instructions, FAQs • Easily updatable 3 12/12/2013 ■ Recommendation and request for support made to City Council in 2010 ■ Staff began review and revision of policies ■ Inventory ■ Formats and locations ■ Best practices in industry and neighboring cities ■ Thorough legal compliance review by several employment law attorneys ■ Multiple meetings with City department heads • Substantial completion of review and updates to policies • Draft personnel policy manual • Seeking Council support for finalization of project in early 2014 4 12/12/2013 • Staff review proposed policies with department heads • Present draft to Council for review • Council strike personnel ordinance and adopt personnel policy manual NINE -slim • Distribute updated manual to employees • Supervisory training and orientation sessions • Assist in administration of the policies • Clarify expectations • Continue ongoing review and update ■ As individual or collection of policies updated, will be brought to Council for review and approval. 5 12/12/2013 6 City of Apple Valley MEMO Public Works Department TO: Mayor, City Council and City Administrator FROM: Carol Blommel Johnson, Public Works Superintendent - Utilities DATE: December 12, 2013 SUBJECT: INFORMAL ITEM: Proposed Ordinance Amending Chapter 51 of the City Code Entitled "Water and Sewers ". Attached for consideration is a proposed ordinance amending Title V, Chapter 51 of the City Code regulating Water and Sewers. The proposed ordinance was prepared in regard to private water hydrants located within the City. The amendment addresses the inspection, maintenance and repair of private water hydrants to ensure compliance with the Minnesota State Fire Code. During the October 12, 2013, informal Council Work Session, staff presented proposed revisions to the Water and Sewer ordinance related to sanitary sewer discharges. Staff has worked with City Attorney Sharon Hills to prepare the proposed amendment. An edited copy and a clean copy of the ordinance sections are attached to this memorandum. The first reading of the proposed ordinance amendment to include the sanitary sewer discharges and private water hydrants is on tonight's Council agenda. CBJ:clg Attachments c: Todd Blomstrom CITY OF APPLE VALLEY ORDINANCE NO. AN ORDINANCE OF THE CITY OF APPLE VALLEY, MINNESOTA, AMENDING TITLE V (PUBLIC WORKS), CHAPTER 51 OF THE CITY CODE, ENTITLED "WATER AND SEWERS," BY AMENDING SECTIONS 51.08 AND 5 1. 10 REGULATING DISCHARGES INTO THE CITY SANITARY SEWER SYSTEM AND MAINTENANCE OF WATER HYDRANTS. The City Council of Apple Valley ordains: Section 1 . Section 51.08 of the Apple Valley City Code is hereby amended to read as follows: § 51.08 STORAI MIATER 1N SANITARY SEWERS T ,.-. O _= SANITARY SEWER REGULATIONS. A Definitions The following terms as used in this section shall have the meanings as stated. Clear water means storm water; natural precipitation; melting snow, round water; or any water flow from a roof or ground surface subsurface drainage down spout eave trout rams out yard dram sump pump foundation dram yard fountain pond outdoor swimming Pool, cistern overflow, or any other means to transmit natural precipitation and surface waters that is not required to be treated by state or federal law and often referred to as inflow and infiltration (I &I) when it enters the sanitary sewers stem _Fats. Oils, and Grease (FOG) means any sewage or wastewater containing fat wax, tallow, grease or oil of animal or vegetable origin that is likely to solidify become viscous or become water insoluble Industrial waste means any liquid or wastewater that is a b - roduct of or from industrial or commercial processes Sanitary sewer system means the City of Apple Valley sanitary sewer system which includes all street lateral pipes or mains in the Public rights—of-wqy rights—of—way or Dublic easements main and intersecting sewer lines, facilities and structures by which sewage or industrial wastes are collected transported treated and disposed The City of Apple Valley sanitary sewer system does not include any plumbing lines or fixtures inside or a part of a buildin or Premises served or service sewers from a building to the street lateral. Sanitary sewer lateral means the sanitary sewer pipe that conveys wastewater from a building or structure to the city' sanitary sewer system sewer main Sewage or wastewater means waste products carried by water through a sanitary sewer line or system from residences public and private buildings or 12 roperty industrial commercial institutional or an other buildings or remises including the excrement or other discharge from the bodies of human beings or animals together with such groundwater infiltration and surface water as may be present. 1 Sewerage service means the use of and benefit from the city's sanitary sewer system including the collection transportation pumping treatment and final disposal of sewage Street lateral means the sanitary sewer pipe that conveys wastewater from the sanitary sewer lateral at the pro eegy lot line to the citv' sanitary sewer system sewer main Wastewater shall have the same meaning as sewage. It shall be unlawful for any owner, occupant or user of any premises to direct into or allow , pr water oil or other material her by the eity exelu - � - J ite dr into the sanitary sewer- system.. any discharge or disposal into the sanitary sewer system in violation of the provisions of the Section and the following (1) All discharges into the sanitary sewer system shall comply with the Metropolitan Council Environmental Services Waste Discharge Rules 401.00 to 412.00 (Limitations on Discharges 2013) as may be amended from time to time (2)It is unlawful to discharge or dispose any of the following described wastes into the sanitary sewer system: (a) Fats, oils or grease (FOG) directly or with water or other waste when more than 100 milligrams of FOG is present per liter of water or waste (b) Gasoline benzene naphtha fuel oil or other flammable or explosive liquid solid or (c) Garbage, except organic refuse such as has been properly shredded with a garbage disposal. (d) Ashes cinders shavings feathers tar or other liquid or viscous substance capable of causing obstruction to the flow in the sewer system or other interference with the proper operation of the system (e) Noxious or malodorous substances capable of creating a public nuisance Clear water; subject to the additional requirements set forth herein (3) Direct disposal of fats oil and grease into the sanitary sewer system is strictly prohibited and any property use requiring the disposal of used fats oil and grease shall (a) Keep, maintain and use a receptacle or dump station for the disposal of fats oils and grease; an d (b) Establish a program for the regular removal of accumulated fats oil and grease from FOG receptacle or dump station (� Fats, oil, and grease interceptors and grease traps shall be installed and used when liquid wastes contains FOG in excess of 100 milligrams per liter of wastewater or contribute to FOG buildup blockages and overflows in the sanitary sewer system Sand and flammable interceptors shall be installed and used when any sand and flammable wastes mqy be disposed into the sanitary sewers stem• to Interceptors shall be designed by a licensed and qualified engineer in compliance with the MN State Plumbing Code and approved by the City before installation 2 Notwithstanding the foregoing, when the Public Works Director or Utilities Superintendent determines that certain groundwater or surface water is contaminated and should not be discharged into the storm water system said groundwater or surface water may be discharged or disposed into the sanitary sewer system provided such discharge is subject to all applicable provisions and rules related to the Metropolitan Council special discharge permit requirements (C) Interceptor regulations and inspection and maintenance All interceptors for FOG sand and flammable wastes and grease tra s as required herein are subject to the following: (1) Where installed, all FOG sand and flammable interceptors and grease traps shall be maintained and the sanitary sewer lateral shall be kept clear by the owner, at owner's expense and kept in continuously efficient operation at all times At such time that excessive FOG sand or flammables enter the sanitary sewer system which have contributed to buildup blockage or exceed design standards, the City shall require the owner to develop a management plan which at a minimum will identif y periodic inspection and maintenance intervals at least annually of the interceptor and sanitary sewer lateral or private sewer service If it is determined that annual maintenance intervals are not sufficient to eliminate buildup blockage or overflows in the sanitary sewer system the City may require the owner to establish a more frequent maintenance timeline (2) All interceptors shall be of a type and capacity approved by the public works director or designee and meet MCES Waste Discharge Rules 401.00 - 406.00 (2013) as amended and Chapter 4715 of the MN State Building Code and shall be located so as to be readily and easily accessible for cleaning and inspection. (3) Outdoor interceptors shall be constructed of impervious materials capable of withstanding abrupt and extreme changes in temperature (4) Indoor interceptors shall be of substantial construction watertight and equipped with easily removable covers which when bolted in place shall be gastight and watertight O Interceptors shall not be required for private residential properties. (D) Clear water discharge prevention and prohibition (1) No clear water shall be discharged directly or indirectly, into the city's sanitary sewer system. (2) All sump pump systems within the city shall meet the following requirements: (a) No sump pump system shall discharge any clear water into the city's sanitary sewer system; (b) The sump pump system design shall provide and operate year -round discharge of water through a permanently installed discharge line from the interior of the structure to the exterior of the structure from which the clear water is discharged either onto the property which the sump pump system serves or directly into the city's storm sewers stem by direct connection thereto or into the abutting city street for discharge into the street drainage, provided approval is first obtained through a license agreement from the public works director or designee; 3 (c) The sump pumps stem's permanent discharge line shall be made of material that complies with the Minnesota Plumbing Code and shall not have any connection fittings as to permit alterative flow path subsequent to installation; (d) If the sump pump system discharge line is connected directly to the city's storm sewer system upon approval by the city, then the discharge line shall have a check valve _which shall be located within the property's boundaries and not within the public right -of wad and (e) The owner of the property from which a sump pump system discharge line is connected directly to the city's storm sewer system shall be responsible for the upkeep, maintenance, and locating of the sump pump discharge line located within the public right-of- way. (3) Inspections. (a) Inspections required Any property within the city that is connected to the city's sanitary sewer system shall be subject to a compliance inspection to determine whether the property's discharge of its clear water is in compliance with this Section and is not discharged into the city's sanitary sewer system The property owner or occupant shall permit the city's designated inspector on the property and within any structure thereon to complete the inspection. The compliance inspection shall occur within 30 days of written notice from the city that a compliance inspection is required on the property. The compliance inspection shall occur at a reasonable time and in the manner as determined by the public works director. In lieu of a compliance inspection by the city inspector, the property owner or occu anp t may have the property inspected at the sole expense of the owner or occupant by a licensed plumber who shall inspect the property and file a certificate of compliance on a form provided by the city, within 30 days of the city's notice of the required inspection The licensed plumber who conducts the compliance inspection shall certify on the certificate of compliance that the property's discharge of clear water is in compliance or noncompliance with the provisions of this section. In the event that the inspector cannot complete the compliance inspection because the sewer sump pump basket and discharge i ing is not readily accessible as required by the Minnesota State Plumbing Code the owner or occupant shall take all necessary steps to make the sewer sump pump basket and discharge piping readily accessible for the re- inspection to be completed within 30 days of the date the inspector was at the property to conduct the initial inspection If the owner or occupant fails to make the sewer line sump pump basket and discharge piping accessible for inspection such failure shall constitute a failure to comply with inspection requirements and subject to the monthly surcharge set forth herein (b) Failure to comply with inspection requirements If the property owner or occupant fails to permit or have completed a compliance inspection the city may apply to the district court for an appropriate administrative search warrant authorizing the city to enter the property to conduct the inspection 4 (c) Re-inspections. In the event that the discharge of clear water on the property is not in compliance with this Section a second compliance inspection shall be completed within 60 days of the notice of noncompliance to determine if the necessary corrections have been made and compliance with this Section has been met The second compliance inspection shall be subject to the requirements set forth above Thereafter, the property may be subject to re- inspections on an annual basis to confirm continued compliance Properties that are in compliance shall also be subject to re- inspections to confirm continued com lip ance (d) Corrections. Upon notice that the discharge of clear water on the property is not in compliance with this Section the owner or occupant of the property shall immediately cease from discharging clear water in violation of this Section and shall make the necessary repairs and corrections to discharge the clear water in accordance with this Section Discharge of clear water in compliance with this Section shall be completed within 60 days of the date of notice of noncompliance. Inspections with building permits If a city inspector is on a property for the purpose of a building permit inspection the city inspector has the authority to o inspect the property for compliance with this Section without further notice to the property owner or occupant. (f) Inspections with water meter repair or replacement. If the city's designated personnel are on the property for the purpose of a water meter repair or replacement the city representative has the authorit y to inspect the property for compliance with this Section without further notice to the property owner or occupant (p) Surcharges. A monthly surcharge in an amount duly adopted by city council shall be assessed against the property on which clear water is discharged in violation of this Section. The monthly surcharge will be charged on the property's municipal utility billing •lling statement. A monthly surcharge will be assessed and charged as follows: (1 ) an inspection as required herein has not been allowed by the property owner or occupant or a certificate of compliance has not been filed with the city within 30 days after the city's notice of inspection; (2) the property owner or occupant fails to make the sewer line sump pump basket and discharge piping readily available for the inspection; (3) the necessary corrections have not been made within the time specified; and (4 ) the property owner or occupant reconnects a clear water discharge line to the city's sanitary sewer system after it has been previously disconnected at the city's or a court's direction. A surcharge will be assessed for every month during which the property is not in compliance or the property owner has not made the sewer line sump pump basket and discharge pipin readily eadily available for the inspection whether the non- compliance has existed for the entire month or a portion thereof. The monthly surcharge for a re- connection will be charged for each month beginning with the month in which the inspection was completed or a certificate of compliance was filed confirming the previous disconnection through the end of the month in which the reconnection is subsequently disconnected. (h) Temporary waiver. The city may grant a temporary waiver from the provisions of this Section where strict enforcement would cause a threat of damage or harm to other property, the environment or public safety because of circumstances unique to the individual property or due to weather conditions A written request for a temporary waiver must be first submitted to the public works director specifying the reasons for the temporary waiver. If 5 a temporary waiver is granted the property owner shall pay an additional fee for wastewater sewerage service charges based on the number of gallons discharged into the city's sanitary sewer system as estimated by the public works director. The public works director may set conditions to the temporary waiver. The public works director may _terminate the temporary waiver upon a failure to comply with any conditions imposed on the temporary waiver. The public works director must give a five -day written notice of the termination to the property owner and occupant setting forth the reasons for the termination After expiration or termination of a temporary waiver, the property owner shall comply with the provisions of this Section Section 2 . Section 51.10 of the Apple Valley City Code is hereby amended to read as follows: §51.10 USE OF FIRE HYDRANTS AND OTHER UTILITY APPURTENANCES. (A) Private Water Hydrants. 1. Purpose. This provision ensures compliance with the Minnesota State Fire Code which requires inspections of water hydrants and that all water hydrants are maintained in working order and kept in good repair for pier and operational use when public safety and fire protection is necessary_ 2. Scope of application. This provision shall apply to all water hydrants that are: a. Not city - owned; b. Not located within utility easements or water utilities intended to be under easement; C. Not located within city rights -of -way, or state or county rights-of-LA a under_ maintenance agreements with the City• or d. Covered by a maintenance agreement with a private owner. 3. Inspections. All private water hydrants within the City shall be subject to an annual inspection and an inspection after each operation to ensure the hydrant is in good repair and in operational condition. Inspections may be conducted by the owner through a person or company licensed in the state of Minnesota to complete fire protection inspections ( "Qualified Person" ) or by the city pursuant to the owner's request and consent. If the inspection is to be conducted by the Cites property, owner shall complete and submit to the City's Public Works a signed consent form as prescribed by the City_ If the inspection is conducted by a Qualified Person the property owner shall be responsible for submitting to the City's Public Works Department a Certificate of Compliance that is completed and signed by the Qualified Person The Certificate of Compliance shall be on a form provided by the City. 4. Maintenance and repair. If a op n inspection it is determined a water hydrant is not in good repair, does not operate as designed or is otherwise in need of maintenance or repair, the 6 property owner shall in a timely manner, have the necessary maintenance repair or replacement completed by a Qualified Person or elect to have the City perform the work If the maintenance repair or replacement is to be conducted by the City. the propert owner shall complete and submit to the City's Public Works Department a signed consent form as prescribed by the City_ If the City provides materials) parts) and labor to maintain repair or replace the water hydrant, then the property owner shall pay and be fully responsible for the cost of all material(s) and s plus labor at such rate as determined by city council resolution All material parts and l this Cha ter. bor costs shall be included on the roe owner's munici al utility billing statement as governed b If the maintenance repair or replacement is conducted by a Qualified Person the property owner shall be responsible for submitting to the City's Public Works a Certificate of Compliance that is completed and signed by the Qualified Person The Certificate of Compliance shall be on a form provided by the City. 5. Penalties and special assessment. All of the charges imposed by the CijY for an work completed as set forth in this Section shall be deemed delinquent if unpaid at the close of business on the due date shown on the municipal utilijy billing statement. A penally shall be charged on all delinquent balances at the rate set forth for delinquent municipal utility billing accounts as governed in this Chapter. The penally charges shall be added to and become part of the delinquent balances. Any delinquent account balance which is more than 45 days past due may be assessed against the property as set forth elsewhere in this Cha ter and as a "service charge" under Minnesota Statutes Chapter 429 (B) Unlawful Use or Tampering. It shall be unlawful for any person other than an employee of the Public Works Department, the Fire Department, or Police Department who is engaged in authorized municipal work, to open, tamper with or otherwise use any fire hydrant, valve or other appurtenances to the water, sanitary sewer or storm sewer system without first obtaining authority to do so from the City Administrator Public Works Director or Utilities Superintendent or designee. Section 3. Summary approved. The City Council hereby determines that the text of the summary marked "Official Summary of Ordinance No. clearly informs the public of the intent and effect of the ordinance. The City l Co further determines that publication of the title and such summary will clearly inform the public of the intent and effect of the ordinance. Section 4. Filing. The City Clerk shall file a copy of this ordinance in her office, which copy shall be available for inspection by any person during regular office hours. Section 5. Publication. The City Clerk shall publish the title of this ordinance and the official summary in the official newspaper of the City with notice that a printed copy of the ordinance is available for inspection by any person during regular office hours at the office of the City Clerk. 7 Section 5 . Effective Date. This ordinance shall take effect upon its passage and publication. PASSED this day of , 2013. Mary Hamann- Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk 8 CITY OF APPLE VALLEY ORDINANCE NO. AN ORDINANCE OF THE CITY OF APPLE VALLEY, MINNESOTA, AMENDING TITLE V (PUBLIC WORKS), CHAPTER 51 OF THE CITY CODE, ENTITLED "WATER AND SEWERS, "BY AMENDING SECTIONS 51.08 AND 5 1. 10 REGULATING DISCHARGES INTO THE CITY SANITARY SEWER SYSTEM AND MAINTENANCE OF WATER HYDRANTS. The following is the official summary of Ordinance No. approved by the City Council of Apple Valley on Chapter 51, regulating the City's utility system, was amended to revise Section 51.08 regarding the city's sanitary sewer system by adding certain definitions, adding regulations against discharge or disposal of certain wastes into the city's sanitary sewer system, adding regulations of and inspections for sump pump systems, adding regulations for disposal of fats, oil and grease waste, sand and flammable wastes, and other miscellaneous provisions were amended or added. Section 5 1. 10 was also amended to provide for the inspection, maintenance and repair of all water hydrants within the city. A printed copy of the ordinance is available for inspection by any person during regular office hours at the office of the City Clerk at the Apple Valley Municipal Center, 7100 147th Street West, Apple Valley, Minnesota 55124. Effective date. This ordinance shall take effect upon its passage and publication. 9 12/12/2013 Chapter 511 Water and Sewers I Section 51.10 City Council Informal Meeting: December 1.2, 2013 d i y Arci` o e sir` ir aftea er; e J rar k �. 1. Priva.te Water Hydrants: Maintenance for fire ctio October 10, 2013 Informal Session 1. Volume Management: Unmetered groundwater intent"€ discharged into the wastewater collection system. Conveyance Management: Discharge of grease, petroie rrt and other prohibited products into the wastewater coke JJ i system: • 1 12/12/2013 g I. Hydrant Purpose: , 1 • Fire prtstecttor, Water gaahty 2. Hydrant Types 4 • `Public - 2225 hydrants Private - 275 hydrants 1. City inspects and flushes all hydra 2. Property owners are notified of necessary { repair, Option 1.` City Repairs - Rill for parts, materials and labor. Option 20 Qualified person performs repair. IV`. r, 2 12/12/2013 ection: Annual requirement to ensure hyarant repair and operational condition (aka - flushing). Qualified person — requires Certificate of Co piiance;" or s City Continues to Perform — requires Consent Agreement � g "Maintenance ah-d Repair • Qualified person - requires Certificate of Compliance or • City can assist — requires Consent Agreement. } • r' • io charge for City to perforrn annual in f, 7 • City maintenance and repairs billed for ma u' labor, Fees billed on Utility BW - unpaid balances assessed as delinquent accounts, 1 j l i 3 12/12/2013 1. Identify private hydrants and prope . 96elop Forms • Consent ;Agreement - Private Hydrant inspection • Consent Agreement - Private Hydrant !Maintenance * Certificate of Compliance 3. Communicate with property owners regarding private ' Ihydrants: r, 4. Modify hydrant flushing and inspection program. }3 an x y mm«. t 4 City of App ValleY MEMO Administration TO: Mayor and City Council Members FROM: Tom Lawell, City Administrate SUBJECT: Discuss Goal Setting Session Dates for 2014 DATE: December 9, 2013 DISCUSSION The City Council has a long history of convening a Goal Setting Session early in the year to review past year accomplishments and set new goals for the coming year. At our December 9 th informal meeting staff would like to receive input from the City Council on possible meeting dates in early 2014. In the past, we have targeted a Friday morning in March or April for the session, beginning around 9 a.m. and concluding around 1:30 p.m. Due to known conflicts on various Fridays, this year I have identified a few Thursday dates as well. Possible dates to consider include: Thursday, March 6 Friday, March 7 Friday, March 14 Thursday, March 20 Friday, April 4 Friday, April 11 Please bring your calendars to our December 12 meeting so we can narrow in on a preferred date. Should you have any questions, please let me know. 4.A CITY OF APPLE VALLEY Dakota County, Minnesota November 26, 2013 Minutes of the regular meeting of the City Council of Apple Valley, Dakota County, Minnesota, held November 26, 2013, at 7:00 o'clock p.m., at Apple Valley Municipal Center. PRESENT: Mayor Hamann - Roland; Councilmembers Bergman, Goodwin, Grendahl, and Hooppaw. ABSENT: None. City staff members present were: City Administrator Lawell, City Clerk Gackstetter, City Attorney Dougherty, Parks and Recreation Director Bernstein, Public Works Director Blomstrom, Planner Dykes, Assistant City Administrator Grawe, Human Resources Manager Haas, Finance Director Hedberg, City Planner Lovelace, City Engineer Manson, Community Development Director Nordquist, Police Chief Rechtzigel, and Fire Chief Thompson. Mayor Hamann - Roland called the meeting to order at 7:00 p.m. Everyone took part in the Pledge of Allegiance to the flag. APPROVAL OF AGENDA MOTION: of Goodwin, seconded by Grendahl, removing item 4.B - Approve 2013 Fuel Dispensing Facility Permit for U -Haul Co. of Minnesota d /b /a U -Haul Co. of Southern Minnesota from the agenda, and approving the agenda for tonight's meeting, as amended. Ayes - 5 - Nays - 0. AUDIENCE Mayor Hamann - Roland asked if anyone was present to address the Council, at this time, on any item not on this meeting's agenda. No one requested to speak. CONSENT AGENDA Mayor Hamann- Roland asked if the Council or anyone in the audience wished to pull any item from the consent agenda. There were no requests. MOTION: of Hooppaw, seconded by Bergman, approving all items on the consent agenda with no exceptions. Ayes - 5 - Nays - 0. CONSENT AGENDA ITEMS MOTION: of Hooppaw, seconded by Bergman, approving the minutes of the regular meeting of November 7, 2013, as written. Ayes - 5 - Nays - 0. MOTION: of Hooppaw, seconded by Bergman, adopting Resolution No. 2013 -153 setting a public hearing on December 26, 2013, at 7:00 p.m., on the application for On -Sale CITY OF APPLE VALLEY Dakota County, Minnesota November 26, 2013 Page 2 Wine and On -Sale 3.2 Percent Malt Liquor Licenses by Smashburger Acquisition Minneapolis, LLC, d/b /a Smashburger #1317. Ayes - 5 - Nays - 0. MOTION: of Hooppaw, seconded by Bergman, approving renewal of a Currency Exchange License by the Minnesota Department of Commerce to Madison Financial Companies, Inc., d/b /a Money Xchange, for premises at 15465 Cedar Avenue, Ste. 170. Ayes - 5 - Nays - 0. MOTION: of Hooppaw, seconded by Bergman, adopting Resolution No. 2013 -154 approving the City's 2013 -2017 Capital Improvements Program (CIP). Ayes - 5 - Nays 0. MOTION: of Hooppaw, seconded by Bergman, approving the 2014 admission and rental fees for the Apple Valley Family Aquatic Center and Redwood Outdoor Pool, as described in the Recreation Superintendent's memo dated November 20, 2013. Ayes - 5 - Nays - 0. MOTION: of Hooppaw, seconded by Bergman, approving the 2014 - 2015 ice rental fees for the Sports Arena and Hayes Park Arena, as described in the Arena Manager's memo dated November 22, 2013. Ayes - 5 - Nays - 0. MOTION: of Hooppaw, seconded by Bergman, approving the 2014 fees for Valleywood Golf Course, and granting Parks and Recreation Director or designee the latitude to adjust golf course fees for promotions, as described in the Valleywood Golf Course Manager's memo dated November 22, 2013. Ayes - 5 - Nays - 0. MOTION: of Hooppaw, seconded by Bergman, approving release of financial guarantees for Seasons at Apple Valley Senior Building, Cobblestone Lake Commercial LOC 68023479, and Cobblestone Lake Commercial LOC 68023480, as listed in the Community Development Department Assistant's memo dated November 26, 2013. Ayes - 5 - Nays - 0. MOTION: of Hooppaw, seconded by Bergman, approving the release of NRMP financial guarantee for Apple Valley Retail, and reduction of NRMP financial guarantee for Cortland 1 st Addition from $37,150.00 to $22,294.00, as listed in the Public Works Technician's memo dated November 26, 2013. Ayes - 5 - Nays - 0. MOTION: of Hooppaw, seconded by Bergman, authorizing submittal of applications to Dakota County to acquire tax - forfeited parcels in Central Village West, as attached to the Finance Director's and Community Development Director's memo dated November 21, 2013, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Hooppaw, seconded by Bergman, approving the contract for AV Project 2013- 164, Well Pumps 4, 9, and 15 Maintenance, with Keys Well Drilling, in the amount of $75,145.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5- Nays -0. CITY OF APPLE VALLEY Dakota County, Minnesota November 26, 2013 Page 3 MOTION: of Hooppaw, seconded by Bergman, approving the contract for AV Project 2013 - 165, Sanitary Sewer Lift Station 9 Electrical Service Replacement, with Killmer Electric Co., in the amount of $18,900.00, and authorizing the Mayor and City Clerk to sign the same. Ayes - 5 - Nays - 0. MOTION: of Hooppaw, seconded by Bergman, approving Change Order No. A to the contract with Crimson Fire d/b /a Spartan ERV, for Fire Engine /Triple Combination Pumper, in the amount of an additional $594.00, and authorizing the City Administrator to sign future change orders prior to Council approval. Ayes - 5 - Nays - 0. MOTION: of Hooppaw, seconded by Bergman, accepting AV Project 2013 -107, 2013 Micro Surfacing, as complete and authorizing final payment on the contract with Astech Corp., Inc., in the amount of $26,153.89. Ayes - 5 - Nays - 0. MOTION: of Hooppaw, seconded by Bergman, accepting AV Project 2013 -141, 2013 Hydrant Reconditioning and Painting, as complete and authorizing final payment on the contract with Champion Coatings, Inc., in the amount of $19,840.00. Ayes - 5 - Nays - 0. MOTION: of Hooppaw, seconded by Bergman, accepting AV Project 2013 -132, 2013 Sod Replacement Services, as complete and authorizing final payment on the contract with Jirik Sod Farm, Inc., in the amount of $705.60. Ayes - 5 - Nays - 0. MOTION: of Hooppaw, seconded by Bergman, accepting AV Project 2011 -105, Flagstaff Avenue Extension, as complete and authorizing final payment on the contract with LaTour Construction, Inc., in the amount of $94,065.31. Ayes - 5 - Nays - 0. MOTION: of Hooppaw, seconded by Bergman, approving the 2014 -2015 Labor Agreement with Law Enforcement Labor Services, Inc., (LELS), Local No. 71, Police Officers, as attached to the Human Resources Manager's memo dated November 22, 2013, and authorizing execution of the necessary documents. Ayes - 5 - Nays - 0. MOTION: of Hooppaw, seconded by Bergman, approving the 2014 -2015 Labor Agreement with Law Enforcement Labor Services, Inc., (LELS), Local No. 243, Police Sergeants, as attached to the Human Resources Manager's memo dated November 22, 2013, and authorizing execution of the necessary documents. Ayes - 5 - Nays - 0. MOTION: of Hooppaw, seconded by Bergman, approving hiring the seasonal employees, and resignation of employees, as listed in the Personnel Report dated November 26, 2013. Ayes - 5 - Nays - 0. END OF CONSENT AGENDA CITY OF APPLE VALLEY Dakota County, Minnesota November 26, 2013 Page 4 VOYSEY CERTIFICATE OF APPRECIATION The City Council watched a short video produced by Sean and Daniella Voysey. On behalf of the City Council, Mayor Hamann -Roland then presented a Certificate of Appreciation to Daniella Voysey for the work they did to produce the video showcasing Apple Valley. TSCHOHL CERTIFICATE OF APPRECIATION On behalf of the City Council, Mayor Hamann -Roland presented a Certificate of Appreciation to Bill Tschohl for being an ambassador of the community for many years. Independent School District 196 Superintendent Jane Berenz and Apple Valley Rotary Club President Dave Kingsbury also thanked Mr. Tschohl for his service to the community. PUBLIC HEARING ON ALCOHOLIC BEVERAGE LICENSE FEE AMENDMENT Ms. Gackstetter provided a brief history and comparisons of alcoholic beverage license fees. She stated that after extensive review of the City's costs and expenses, staff is recommending increases to the fees associated with 3.2 Percent Malt Liquor, Consumption and Display of Intoxicating Liquor, Intoxicating and Concessionaire Liquor, Wine, and investigations /applications. She noted receipt of the affidavit of publication of the hearing notice and stated no negative comments have been received. Because the second reading of the ordinance amending the fees will take place at the City Council meeting of December 12, 2013, she recommended the public hearing be opened and continued to that meeting, in order to provide the public additional time to provide comments. The City Council held discussion. Mayor Hamann- Roland called the public hearing to order at 7:35 p.m. regarding increasing various alcoholic beverage license fees. The Mayor asked for questions or comments from the Council and the audience. There were none. 7370, LLC CUP FOR ON -SALE LIQUOR Mr. Lovelace reviewed the application by 7370, LLC, for a Conditional Use Permit for the sale of alcohol in conjunction with a Class I restaurant located at 7370 153rd Street W. Mayor Hamann -Roland called the public hearing to order at 7:43 P.M. to consider the application by 7370, LLC, for a Conditional Use Permit for the sale of alcohol in conjunction with a Class I restaurant located at 7370 153rd Street W. The Mayor asked for questions or comments from the Council and the audience. There were none and the hearing was declared closed at 7:44 p.m. Councilmember Bergman requested future developments look at the development site as a whole in order to best assist traffic flow. MOTION: of Bergman, seconded by Grendahl, adopting Resolution No. 2013 -155 approving a Conditional Use Permit for the sale of alcohol in conjunction with a Class I restaurant located on Lot 2, Block 1, Apple Valley Retail Second Addition (7370 CITY OF APPLE VALLEY Dakota County, Minnesota November 26, 2013 Page 5 153rd Street W.), subject to conditions as recommended by the Planning Commission. Ayes - 5 - Nays - 0. FIESTA MEXICAN CUISINE CUP AND ON -SALE LIQUOR LICENSE Ms. Dykes reviewed the application by MANA Restaurants, LLC, d /b /a Fiesta Mexican Cuisine for a Conditional Use Permit for the sale of alcohol in conjunction with a Class I restaurant located at 14871 Granada Avenue. She noted the Planning Commission held the public hearing on November 6, 2013, and no comments were received. She added that the Planning Commission voted unanimously to recommend approval. MOTION: of Grendahl, seconded by Hooppaw, adopting Resolution No. 2013 -156 approving a Conditional Use Permit for the sale of alcohol in conjunction with a Class I restaurant located on a portion of Lot 2, Block 1, Valley Commercial Park 1st Addition (14871 Granada Avenue), subject to conditions as recommended by the Planning Commission. Ayes - 5 - Nays - 0. Ms. Gackstetter reviewed the application by MANA Restaurants, LLC, d/b /a Fiesta Mexican Cuisine for On -Sale Intoxicating Liquor and Special License for Sunday Liquor Sales as described in her memo dated November 22, 2013. She noted receipt of the affidavit of publication of the hearing notice and stated no comments have been received to date. The restaurant is located at 14871 Granada Avenue. She stated the Police and Fire Departments completed the necessary background and site investigations and found no reason the license could not be authorized at this time. Ms. Gackstetter noted that due to the timing of the application, the resolution approves licenses for both 2013 and 2014. Mayor Hamann -Roland called the public hearing to order at 7:49 p:m. to consider the application by MANA Restaurants, LLC, d /b /a Fiesta Mexican Cuisine, for On -Sale Intoxicating Liquor and Special License for Sunday Liquor Sales. The Mayor asked for questions or comments from the Council and the audience. There were none and the hearing was declared closed at 7:50 p.m. MOTION: of Bergman, seconded by Goodwin, approving closing the public hearing on the application for an On -Sale Intoxicating Liquor License and Special License for Sunday Liquor Sales to MANA Restaurants, LLC, d/b /a Fiesta Mexican Cuisine. Ayes - 5 - Nays - 0. Mr. Jorge Montano, owner, addressed the Council and invited the public to dine at his restaurant. Discussion followed. MOTION: of Hooppaw, seconded by Grendahl, adopting Resolution No. 2013 -157 approving issuance of a 2013 and 2014 On -Sale Intoxicating Liquor License and Special License for Sunday Liquor Sales to MANA Restaurants, LLC, d/b /a Fiesta Mexican Cuisine, for premises located at 14871 Granada Avenue. Ayes - 5 - Nays -0. CITY OF APPLE VALLEY Dakota County, Minnesota November 26, 2013 Page 6 2014 ON -SALE LIQUOR AND WINE LICENSE RENEWALS Ms. Gackstetter reviewed her memo regarding renewal applications for On -Sale Intoxicating Liquor, Club, Concessionaire, Special License for Sunday Liquor Sales, Wine, and 3.2 Percent Malt Liquor licenses for 2014. She noted receipt of the affidavit of publication of the hearing notice and stated no comments have been received to date. Mayor Hamann - Roland called the public hearing to order at 7:57 p.m. to consider renewal applications for On -Sale Intoxicating Liquor, Club, Concessionaire, Special License for Sunday Liquor Sales, Wine, and 3.2 Percent Malt Liquor licenses for the year 2014. The Mayor asked for questions or comments from the Council and the audience. There were none and the hearing was declared closed at 7:58 p.m. MOTION: of Bergman, seconded by Grendahl, approving renewal, for 2014, of On -Sale Intoxicating Liquor, On -Sale Club Intoxicating Liquor, On -Sale Concessionaire Intoxicating Liquor, Special License for Sunday Liquor Sales, and On -Sale Wine licenses, subject to receipt of the necessary fees and documents, by adopting Resolutions No. 2013 -158 for Apple Minnesota, LLC, d/b /a Applebee's Neighborhood Grill & Bar; No. 2013 -159 for Apple Valley Grill, LLC, d /b /a Wild Bill's Sports Saloon; No. 2013 -160 for Blazin Wings, Inc., d/b /a Buffalo Wild Wings Grill & Bar; No. 2013 -161 for E1 Azteca Apple, Inc., d/b /a El Azteca Mexican Restaurant; No. 2013 -162 for El Toro of Apple Valley, Inc., d/b /a El Loro Mexican Grill; No. 2013 -163 for GSTL Investments, LLC, d/b /a Valley Tap House; No. 2013 -164 for H.O.C., Inc., d /b /a Rascals Apple Valley Bar & Grill; No. 2013 -165 for Hiraku Japanese Restaurant, Inc., d/b /a Kami Japanese Steakhouse; No. 2013 -166 for Osaka AV Inc., d/b /a Osaka Seafood Steakhouse; No. 2013 -167 for Red Robin International, Inc., d/b /a Red Robin America's Gourmet Burgers & Spirits; No. 2013 -168 for Rich Management, Inc., d/b /a Bogart's /Apple Place Bowl; No. 2013 -169 for RT Minneapolis Franchise, LLC, d/b /a Ruby Tuesday; No. 2013 -170 for UASanders, LLC, d/b /a Panino Brothers; No. 2013 -171 for Vivo Restaurants, LLC, d/b /a Vivo; No. 2013 -172 for Wadsworth Old Chicago, Inc., d/b /a Old Chicago; No. 2013 -173 for Apple Valley American Legion, Post 1776; No. 2013 -174 for Lancer Food Service, Inc., d/b /a Lancer Food Service; No. 2013 - 175 for Chipotle Mexican Grill of Colorado, LLC, d/b /a Chipotle Mexican Grill; No. 2013 -176 for D & D of Minnesota, Inc., d/b /a Famous Dave's BBQ Shack; and No. 2013 -177 for The Noodle Shop, Co. - Colorado, Inc., d /b /a Noodles & Company. Ayes - 5 - Nays - 0. ORDINANCE AMENDING ALCOHOLIC BEVERAGE INVESTIGATION FEES Ms. Gackstetter gave the first reading of an ordinance amending Chapter 111 of the City Code regulating alcoholic beverage investigation fees. The proposed ordinance authorizes the City to charge Clubs a fee for additional investigations, similar to all other licensees. The ordinance was prepared by the City Attorney's office. The second reading is scheduled for December 12, 2013. The City Council accepted the first reading. CITY OF APPLE VALLEY Dakota County, Minnesota November 26, 2013 Page 7 ORDINANCE AMENDING FEES CONTAINED IN CITY CODE Ms. Gackstetter gave the first reading of an ordinance amending the Fee Schedule Appendix of Title III of the City Code. Fee adjustments are proposed for the cemetery; City fees and materials, consultant and engineering services, building inspections and permits, licenses and permits, subdivision and development fees, utility fees, and zoning. The fees would be effective January 1, 2014. She noted the proposed rates more accurately reflect the City's costs. Some changes were also recommended as a result of increased fees being charged the City and some were increased according to the Consumer Price Index for Mpls. /St. Paul and the Engineering News Record cost index. The second reading is scheduled for December 12, 2013. The City Council accepted the first reading. ORDINANCE SETTING MAYOR AND COUNCILMEMBERS SALARIES Mr. Lawell gave the first reading of an ordinance increasing the salaries of the Mayor and Councilmembers for 2015 and 2016. The proposed ordinance would increase the salaries by 2.5 percent in both 2015 and 2016. He presented data from the League of Minnesota Cities comparing the compensation of elected officials in comparable cities. Both the Mayor's and Councilmembers' salaries are below average compared to the surveyed cities. MOTION: of Grendahl, seconded by Goodwin, waiving the provision for a second reading and passing Ordinance No. 953 amending City Code Section 30.05 by setting the salary of the mayor at $958.00 per month and the salary of each councilmember at $686.00 per month effective January 1, 2015; and setting the salary of the mayor at $982.00 per month and the salary of each councilmember at $703.00 per month effective January 1, 2016. The City Council held discussion. Vote was taken on the motion. Ayes - 5 - Nays - 0. PARKS AND RECREATION ADVISORY COMMITTEE VACANCY Ms. Gackstetter reviewed her memo, dated November 22, 2013, regarding the resignation of Parks and Recreation Advisory Committee Member Darrell Retka, creating a vacancy on the Committee with a term expiring March 1, 2015. She said the Council may wish to extend an invitation to individuals interested in serving on this Committee to submit an application to the City Clerk by December 31, 2013. An appointment could then be made in January. MOTION: of Bergman, seconded by Hooppaw, accepting the resignation of Parks and Recreation Advisory Committee Member Darrell Retka and thanking him for his dedicated service to the City of Apple Valley, directing staff to post the Parks and Recreation Advisory Committee vacancy, and inviting individuals interested in CITY OF APPLE VALLEY Dakota County, Minnesota November 26, 2013 Page 8 serving on the Committee to submit an application to the City Clerk by December 31, 2013. Ayes - 5 - Nays - 0. COMMUNICATIONS Fire Chief Thompson reminded everyone to stay off thin ice. Mayor Hamann- Roland wished everyone a Happy Thanksgiving. Councilmember Bergman noted Firefighter David Kennedy and Police Captain Mike Marben are resigning from their positions and thanked them for their public service. CALENDAR OF UPCOMING EVENTS MOTION: of Hooppaw, seconded by Grendahl, approving the calendar of upcoming events as included in the City Clerk's memo dated November 26, 2013, and noting that each event listed is hereby deemed a Special Meeting of the City Council. Ayes - 5 - Nays - 0. CLAIMS AND BILLS MOTION: of Bergman, seconded by Grendahl, to pay the claims and bills, check registers dated November 14 2013, in the amount of $695,959.08, November 21, 2013, in the amount of $865,400.99, and November 26, 2013, in the amount of $1,739,299.09. Ayes - 5 - Nays - 0. MOTION: of Grendahl, seconded by Hooppaw, to adjourn. Ayes - 5 - Nays - 0. The meeting was adjourned at 8:16 o'clock p.m. Respectfully Submitted, Pamela J. GaVksteZter, City Clerk Approved by the Apple Valley City Council on 4.9 City of Apple Valley MEMO City Clerk's Office TO: Mayor, City Council, and City Administrator FROM: Pamela J. Gackstetter, City Clerk DATE: December 9, 2013 SUBJECT: 2014 CITY COUNCIL MEETING SCHEDULE In accordance with current policy, following is the tentative schedule of regular City Council meetings for the year 2014. Typically, regular meetings begin at 7:00 p.m. and informal meetings begin at 5:30 p.m. prior to the first regular meeting of each month. 5:30 p.m. 7:00 p.m. Informal Meetings Regular Meetings Jan 9 Jan 9 23 Feb 13 Feb 13 27 Mar 13 Mar 13 27 Apr 10 Apr 10 24 May 8 May 8 22 June 12 June 12 26 July 10 July 10 24 Aug 14 Aug 14 28 Sept 11 Sept 11 25 Oct 9 Oct 9 23 Nov 13 Nov 13 25 Dec 11 Dec 11 23 Meeting Date Criteria Per Adopted Policy: 1. Agenda preparation meetings will be held on Mondays preceding regular Council meetings unless it is a holiday or the meeting is on Tuesday. If the Council meeting is on a Tuesday, the agenda preparation meeting will be held on the preceding Friday. 2. Regular Council meetings will be held on the second and fourth Thursdays unless that or the following Friday is a holiday, in which case, the Council will meet on Tuesday of that week. 1 . C see ** ..a •s0 City of Apple Valley MEMO Parks and Recreation Department 7100 West 147 Street Apple Valley, MN 55124 952 / 953 -2300 TO: Mayor, City Council, and City Administrator FROM: Barry Bernstein, Director of Parks & Recreation DATE: December 9, 2013 SUBJECT: Resolution Accepting Donation from Norlyn Smith Estate Norlyn Smith, through his estate, has offered to donate $50,000 toward the purchase and installation of bleachers at Legion Field baseball field of Johnny Cake Ridge Park. Staff met with Mr. Smith prior to his death to discuss his vision of the project and would very much like to make his wishes a reality. Discussions are ongoing with the American Legion to contribute to this project. ACTION REOUESTED: Adopt resolution accepting donation of $50,000 from Norlyn Smith's Estate toward the purchase and installation of bleachers at Legion Field baseball field of Johnny Cake Ridge Park. PATRICK W. STEWART LAW OFFICES, P.A. A PROFESSIONAL ASSOCIATION PATRICK W. STEWART Paralegal pstewartlawa.frontiemet.net Keri L. Gehling November 22, 2013 Barry Bernstein Park and Recreation Director City of Apple Valley 7100 147 St. W. Apple Valley, MN 55124 Re: Norlyn Smith Estate To Whom It May Concern; It has been discovered that there were non - probate assets (not technically part of Norlyn Smith's Estate) that have been discovered with instructions to distribute said funds among various individuals and organizations. Your designated share of said funds is $50,000.00. As you know, Mr. Smith has directed that these funds be used specifically for the purchase and installation of bleachers at the Legion Field in Apple Valley. If you cannot accommodate Mr. Smith's wishes for the use of these funds please contact the undersigned to arrange for the return of the funds. Accordingly I am enclosing my trust account check in the amount of $50,000.00 to complete the distribution per the wishes of Mr. Smith. Thank you. Very truly yours, PATRICK W. STEWART. LAW OFFICES, P.A. Y ck W. Stewart PWS:klg Enclosure 14501 GRANADA DRIVE, SUITE 200 - APPLE VALLEY, MINNESOTA 55124 PHONE (952) 432 -2200 - FAX (952) 431 -4090 w CITY OF APPLE VALLEY _ RESOLUTION NO. 2013- A RESOLUTION ACCEPTING DONATION WHEREAS, the City Council of Apple Valley encourages public donations to help defray costs to the general public of providing services and improve the quality of life in Apple Valley; and WHEREAS, Norlyn Smith through his estate has offered to donate $50,000 to be utilized by the Parks and Recreation Department for the purchase and installation of bleachers at Legion Field of Johnny Cake Ridge Park; and WHEREAS, Minnesota Statues 465.03 requires that all gifts and donations of real or personal property be accepted only with the adoption of a resolution approved by two- thirds of the members of the City Council NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that this donation is hereby accepted for use by the City. BE IT FURTHER RESOLVED that the City sincerely thanks Mr. Smith's Estate for the gracious donation. ADOPTED this 12 day of December, 2013. Mary Hamann - Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk .f• 4. 1 of** City of Apple MEMO City Clerk's Office TO: Mayor, City Council, and City Administrator FROM: Pamela J. Gackstetter, City Clerk DATE: December 9, 2013 SUBJECT: APPLICATION FOR LAWFUL GAMBLING EXEMPT PERMIT — LG220 American Legion Auxiliary, Unit 1776 Exempt permits to conduct lawful gambling activities, on five or fewer days in a calendar year, for qualified nonprofit organizations, are issued by the State Gambling Control Board. Issuance is subject to approval or denial by the city in which the gambling activity is to be conducted. These permits are issued for limited fund raisers or raffles. The following application has been submitted for Council approval: American Legion Auxiliary, Unit 1776, for an event to be held at the Apple Valley American Legion, Post 1776, 14521 Granada Drive, on January 11, 2014. The application is on file should you wish to review it. Please feel free to contact me if you have any questions. Recommended Action: Motion approving issuance of a lawful gambling exempt permit, by the State Gambling Control Board, to American Legion Auxiliary, Unit 1776, for use on January 11, 2014, at the Apple Valley American Legion, 14521 Granada Drive, and waiving any waiting period for State approval. :jsp •., . E City of Apple Valley MEMO City Clerk's Office TO: Mayor, City Council, and City Administrator FROM: Pamela J. Gackstetter, City Clerk DATE: December 9, 2013 SUBJECT: APPLICATIONS FOR LAWFUL GAMBLING EXEMPT PERMIT — LG220 Post 1776 American Legion Riders Exempt permits to conduct lawful gambling activities, on five or fewer days in a calendar year, for qualified nonprofit organizations, are issued by the State Gambling Control Board. Issuance is subject to approval or denial by the city in which the gambling activity is to be conducted. These permits are issued for limited fund raisers or raffles. The following applications have been submitted for Council approval: Post 1776 American Legion Riders for events to be held at the Apple Valley American Legion, Post 1776, 14521 Granada Drive, on: January 25, 2014 February 22, 2014 March 22, 2014 October 25, 2014 November 22, 2014 The applications are on file should you wish to review them. Please feel free to contact me if you have any questions. Recommended Action: Motions approving issuance of a lawful gambling exempt permit, by the State Gambling Control Board, to Post 1776 American Legion Riders, for use on January 25, 2014, February 22, 2014, March 22, 2014, October 25, 2014, and November 22, 2014, at the Apple Valley American Legion, 14521 Granada Drive, and waiving any waiting period for State approval. :jsp *of 4. I ..... 1-3 City of Apple Valley MEMO City Clerk's Office TO: Mayor, City Council, and City Administrator FROM: Pamela J. Gackstetter, City Clerk DATE: December 9, 2013 SUBJECT: APPLICATIONS FOR LAWFUL GAMBLING EXEMPT PERMIT — LG220 Apple Valley Sons of the American Legion, Squadron 1776 Exempt permits to conduct lawful gambling activities, on five or fewer days in a calendar year, for qualified nonprofit organizations, are issued by the State Gambling Control Board. Issuance is subject to approval or denial by the city in which the gambling activity is to be conducted. These permits are issued for limited fund raisers or raffles. The following applications have been submitted for Council approval: Apple Valley Sons of the American Legion, Squadron 1776, for events to be held at the Apple Valley American Legion, Post 1776, 14521 Granada Drive, on: February 8, 2014 April 12, 2014 July 4, 2014 The applications are on file should you wish to review them. Please feel free to contact me if you have any questions. Recommended Action: Motions approving issuance of a lawful gambling exempt permit, by the State Gambling Control Board, to Apple Valley Sons of the American Legion, Squadron 1776, for use on February 8, 2014, April 12, 2014, and July 4, 2014, at the Apple Valley American Legion, 14521 Granada Drive, and waiving any waiting period for State approval. :jsp 4. G City of Apple Valley MEMO City Clerk's Office TO: Mayor, City Council, and City Administrator FROM: Pamela J. Gackstetter, City Clerk DATE: December 9, 2013 SUBJECT: RENEWAL OF 3.2 PERCENT MALT LIQUOR LICENSES FOR 2014 Applications for 2014 renewal of 3.2 Percent Malt Liquor Licenses have been received from the licensees listed on the attached page. The Police and Fire Department have reviewed the list of licensees and indicate there are no issues which would preclude renewing the licenses. The Finance Department has confirmed these businesses are current with their property taxes. None of the licensees are on the delinquent taxpayers list provided by the Minnesota Department of Revenue as posted on the Alcohol and Gambling Enforcement Division's website. In addition, the Minnesota Department of Agriculture confirms the licensees are in compliance and in good standing and the Minnesota Department of Health has not indicated there are any issues. As required by City Ordinance, the City Council held a public hearing on the renewal of On -Sale 3.2 Percent Malt Liquor licenses on November 26, 2013. No comments were received. The renewal of licenses may be approved by the Council subject to receipt of the necessary documents and remaining fees which are due by December 15, 2013. Recommended Action: Motion approving renewal and issuance of On -Sale and Off -Sale 3.2 Percent Malt Liquor Licenses for 2014 to licensees per the attached list, subject to receipt of the necessary documents. : sam Attachment CITY OF APPLE VALLEY 3.2 MALT LIQUOR LICENSE RENEWALS FOR 2014 On -Sale 3.2 Percent Malt Liquor: 1. Chipotle Mexican Grill of Colorado, LLC, d/b /a Chipotle Mexican Grill, 7638 150th Street W. 2. D & D of Minnesota, Inc., d/b /a Famous Dave's BBQ Shack, 7593 147th Street W. 3. Taste of Thaiyai, Inc., 7705 147th Street W. 4. The Noodle Shop, Co. - Colorado, Inc., d/b /a Noodles & Company, 14879 Florence Trail Off -Sale 3.2 Percent Malt Liquor: 1. Cedar Brook Market, Inc., d /b /a Cedar Book Market, 12503 Germane Avenue 2. Durango Market, Inc., d/b /a Durango Market, 6670 150th Street W., Suite 102 3, Emperor Twyst, Inc., d /b /a Gardenview Shell, 206 County Road 42 4. Fuhr Enterprises, Inc., d/b /a PQD Food Store, 14265 Essex Avenue 5. Kwik Trip, Inc., d /b /a Kwik Trip #397, 15065 Dodd Boulevard 6. Kwik Trip, Inc., d/b /a Kwik Trip #406, 7545 145th Street W. 7. Kwik Trip, Inc., d /b /a Kwik Trip #421, 14941 Florence Trail 8. Kwik Trip, Inc., d /b /a Kwik Trip #695, 13357 Palomino Drive 9. Northern Tier Retail, LLC, d /b /a Superamerica, 15020 Garrett Avenue 10. PRG Market, LLC, d/b /a Andy's Market, 14113 Galaxie Avenue 11. RBF, LLC of Wisconsin, d/b /a Rainbow Foods, 15125 Cedar Avenue 12. Sam's West, Inc., d /b /a Sam's Club #4736, 14940 Florence Trail 13. Supervalu, Inc., d /b /a Cub Foods, 15350 Cedar Avenue 14. Target Corporation, 15150 Cedar Avenue 15. Target Corporation, 15560 Pilot Knob Road 16. Wal -Mart Stores, Inc., d /b /a Wal -Mart Supercenter, 7835 150th Street W. 000 L+ FA 00060 0000 000 City of Apple Val MEMO Public Works Department TO: Mayor, City Council, and City Administrator FROM: Jane Byron, Water Quality Technician DATE: December 12, 2013 SUBJECT: APPLICATION FOR COVERAGE UNDER THE NPDES MS4 GENERAL PERMIT The City of Apple Valley is required to obtain coverage under the General Permit to Discharge Stormwater Associated with Small Municipal Separate Storm Sewer Systems under the National Pollutant Discharge Elimination System /State Disposal System Permit Program (NPDES MS4 General Permit). The Permit is renewed on a five year cycle. New requirements are added with each successive cycle, and the City must reapply for coverage and update its Stormwater Pollution Prevention Program ( SWPPP). The most recent NPDES MS4 General Permit went into effect on August 1 of 2013, and the City is required to submit an application for reauthorization by_ December 30 2013. Some of the new 2013 NPDES MS4 General Permit requirements include increased inspection frequencies, development of new program operations and maintenance policies, systematic inventories of pollution sources and infrastructure components, and development and implementation of pollution reduction strategies and projects. It is likely that as a result of these new program requirements, the City will need to budget for additional staff and equipment. All told, when taken in conjunction with implementation of pollution reduction projects to address waterbodies that do not currently meet water quality standards, implementation of the new 2013 NPDES MS4 General Permit requirements may increase expenses by approximately $1.2 million over the next five years (not a total program budget) within the City's Storm Drainage Utility. Recommended Action: Approve the MS4 SWPPP Application for Reauthorization for the NPDES /SDS General Small Municipal Separate Storm Sewer System (MS4) Permit MNR040000 Reissued with an Effective Date of August 1, 2013 Stormwater Pollution Prevention Program ( SWPPP) Document. JB :jcb Attachment c. Todd Blomstrom Minnesota Pollution MS4 SWPPP Application n Control Agency t't' l 520 Lafayette Road North for Reauthorization 5t. Paul, MN 55155 -4194 for the NPDES /SDS General Small Municipal Separate Storm Sewer System (MS4) Permit MNR040O00 reissued with an effective date of August 1, 2013 Stormwater Pollution Prevention Program (SWPPP) Document Doc Type: Permit Application Instructions: This application is for authorization to discharge stormwater associated with Municipal Separate Storm Sewer Systems (MS4s) under the National Pollutant Discharge Elimination System /State Disposal System (NPDES /SDS) Permit Program. No fee is required with the submittal of this application. Please refer to "Example" for detailed instructions found on the Minnesota Pollution Control Agency (MPCA) MS4 website at http: / /www.pca.state.mn.ustms4 Submittal: This MS4 SWPPP Application for Reauthorization form must be submitted electronically via e-mail to the MPCA at ms4permitorogram.pcaC&- state.mn.us from the person that is duly authorized to certify this form. All questions with an asterisk ( *) are required fields. All applications will be returned if required fields are not completed. Questions: Contact Claudia Hochstein at 651- 757 -2881 or claudia . hochstein(& - state.mn.us Dan Miller at 651 - 757 -2246 or daniel.miller(&state.mn.us or call toll -free at 800 - 657 -3864. General Contact Information ( * Required fields) MS4 Owner (with ownership or operational responsibility, or control of the MS4) *MS4 permittee name: City of Apple Valle *County: Dakota (city, county, municipality, government agency or other entity) *Mailing address: 7100 West 147 Street *City: Apple Valley *State: MN *Zip code: 55124 *Phone (including area code): 952 - 953 -2400 *E -mail: pubworks@ci.apple- valley.mn.us MS4 General contact (with Stormwater Pollution Prevention Program [SWPPP] implementation responsibility) *Last name: Kehrer *First name: Jeff (department head, MS4 co)rdinator, consultant, etc.) *Title: Natural Resources Coordinator *Mailing address: 7100 West 147 Street *City: Apple Valley *State: MN *Zip code: 55124 *Phone (including area code): 952 - 953 -2461 *E -mail: _jkehrer @ci.apple - valley.mn.us Preparer information (complete if SWPPP application is prepared by a party other than MS4 General contact) Last name: Byron First name: Jane (department head, MS4 coordinator, consultant, etc.) Title: Water Quality Technician Mailing address: 7100 West 147 Street City: Apple Valley State: MN Zip code: 55124 Phone (including area code): 952- 953 -2462 E -mail: jbyron @ci.apple- valley.mn.us Verification 1. 1 seek to continue discharging stormwater associated with a small MS4 after the effective date of this Permit, and shall submit this MS4 SWPPP Application for Reauthorization form, in accordance with the schedule in Appendix A, Table 1, with the SWPPP document completed in accordance with the Permit (Part II.D.). ® Yes 2. 1 have read and understand the NPDES /SDS MS4 General Permit and certify that we intend to comply with all requirements of the Permit. ® Yes www.pca.state.mn.us 651 - 296 -6300 • 800 - 657 -3864 TTY 651 - 282 -5332 or 800 -657 -3864 • Available in alternative formats wq- strm4 -49a • 5131113 Poae 1 of 19 Certification (All fields are required) ® Yes - I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gathered and evaluated the information submitted. I certify that based on my inquiry of the person, or persons, who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. / am aware that there are significant penalties for submitting false information, including the possibility of civil and criminal penalties. This certification is required by Minn. Stat. §§ 7001.0070 and 7001.0540. The authorized person with overall, MS4 legal responsibility must certify the application (principal executive officer or a ranking elected official). By typing my name in the following box, I certify the above statements to be true and correct, to the best of my knowledge, and that this information can be used for the purpose of processing my application. Name: Todd Bloomstrom (This document has been electronically signed) Title: Public Works Director Date (mm /dd /yyyy): 12/20/2013 Mailing address: 7100 West 147 Street City: Apple Valley State: MN Zip code: 55124 Phone (including area code): 952 - 953 -2400 E -mail: tbloomstrom @ci.apple- valley.mn.us Note: The application will not be processed without certification. www.pca.state.mn.us 651 - 296 -6300 800- 657 -3864 TTY 651 - 282 -5332 or 800- 657 -3864 • Available in alternative formats wn -cf d -don . 5/71/13 Pnoe2of 19 Stormwater Pollution Prevention Program Document I. Partnerships: (Part II.DA ) A. List the regulated small MS4(s) with which you have established a partnership in order to satisfy one or more requirements of this Permit. Indicate which Minimum Control Measure (MCM) requirements or other program components that each partnership helps to accomplish (List all that apply). Check the box below if you currently have no established partnerships with other regulated MS4s. If you have more than five partnerships, hit the tab key after the last line to generate a new row. ® No partnerships with regulated small MS4s Name and description of partnership MCM /Other permit requirements involved B. If you have additional information that you would like to communicate about your partnerships with other regulated small MS4(s), provide it in the space below, or include an attachment to the SWPPP Document, with the following file naming convention: MS4NameHere Partnerships. The City of Apple Valley engages in a number of partnerships with other organizations, both regulated MS4s and non - regulated entities, to perform work related to management of its stormwater system, however, the City is not relying on these entities to satisfy MS4 permit requirements. Partnerships are generally limited to participation in education consortiums and inter jurisdictional water quality improvement projects/efforts. II. Description of Regulatory Mechanisms: (Part II.D.2) Illicit discharges A. Do you have a regulatory mechanism(s) that effectively prohibits non - stormwater discharges into your small MS4, except those non - stormwater discharges authorized under the Permit (Part III.D.3.b.)? ® Yes ❑ No 1. If yes: a. Check which type of regulatory mechanism(s) your organization has (check all that apply): ® Ordinance ❑ Contract language ❑ Policy /Standards ❑ Permits ❑ Rules ❑ Other, explain: b. Provide either a direct link to the mechanism selected above or attach it as an electronic document to this form; or if your regulatory mechanism is either an Ordinance or a Rule, you may provide a citation: Citation: The Apple Valley Code of Ordinances can be accessed at http:// cityofappleva lley.org/index.aspx ?nid =357 by selecting the link for American Legal Publishing. Select frames. Applicable ordinances are as follows: under Public Works: 50.06, 50.07, 51.20 & 51.21 under General Regulations: 94.01, 94.15 & 94.17 under Land Usage: 152.16(A)(2) & 152.55(D) Direct link: ❑ Check here if attaching an electronic copy of your regulatory mechanism, with the following file naming convention: MS4NameHere IDDEreg. 2. If no: Describe the tasks and corresponding schedules that will be taken to assure that, within 12 months of the date permit coverage is extended, this permit requirement is met: Construction site stormwater runoff control www.pca.state.mn.us • 651 - 296 -6300 800 - 657 -3864 TTY 651 - 282 -5332 or 800 - 657 -.3864 . Available in alternative formats wq- strm4 -49a • 5131113 p„o„ :1 „ 19 A. Do you have a regulatory mechanism(s) that establishes requirements for erosion and sediment controls and waste controls? ® Yes ❑ No 1. If yes: a. Check which type of regulatory mechanism(s) your organization has (check all that apply): ® Ordinance ® Contract language ® Policy /Standards ® Permits ❑ Rules ❑ Other, explain: b. Provide either a direct link to the mechanism selected above or attach it as an electronic document to this form; or if your regulatory mechanism is either an Ordinance or a Rule, you may provide a citation: Citation: The Apple Valley Code of Ordinances can be accessed at http:/ /Cityofapplevalley.orvindex.aspx ?nid =357 by selecting the link for American Legal Publishing. Select frames. Applicable ordinances are as follows: under General Regulations: 94.01, 94.15 & 94.17 under Land Usage: 152.15- 152.25, 152.55(C) The Apple Valley Surface Water Management Plan can be accessed at http:// cityofapplevalley .orglindex.aspx ?nid =371. Applicable policies are as follows: Policy 5.8 on page 24 Example of general conditions for erosion and sediment control for contracted construction services is attached. Direct link: ® Check here if attaching an electronic copy of your regulatory mechanism, with the following file naming convention: MS4NameHere CSWreg. B. Is your regulatory mechanism at least as stringent as the MPCA general permit to Discharge Stormwater Associated with Construction Activity (as of the effective date of the MS4 Permit)? ®Yes ❑ No If you answered yes to the above question, proceed to C. If you answered no to either of the above permit requirements listed in A. or B., describe the tasks and corresponding schedules that will be taken to assure that, within 12 months of the date permit coverage is extended, these permit requirements are met: Please note, section 152.55(C)(1) of the City of Apple Valley Minnesota Code of Ordinances states the following: "All projects requiring an NRMP, regardless of disturbance size, shall, at a minimum, meet the construction activity requirements specified in the Minnesota Pollution Control Agency NPDES Permit for construction activity. Such minimum standard shall not prohibit the city from requiring further protection measures as deemed necessary to prevent pollution or protect human health, welfare, or safety as set forth in this chapter." This section of Code is the basis by which we answer yes to the above. C. Answer yes or no to indicate whether your regulatory mechanism(s) requires owners and operators of construction activity to develop site plans that incorporate the following erosion and sediment controls and waste controls as described in the Permit (Part III.D.4.a.(1) -(8)), and as listed below: 1. Best Management Practices (BMPs) to minimize erosion. ® Yes ❑ No 2. BMPs to minimize the discharge of sediment and other pollutants. ® Yes ❑ No 3. BMPs for dewatering activities. ® Yes ❑ No 4. Site inspections and records of rainfall events ® Yes ❑ No 5. BMP maintenance ® Yes ❑ No 6. Management of solid and hazardous wastes on each project site. ® Yes ❑ No 7. Final stabilization upon the completion of construction activity, including the use of perennial ® Yes ❑ No vegetative cover on all exposed soils or other equivalent means. 8. Criteria for the use of temporary sediment basins. ® Yes ❑ No If you answered no to any of the above permit requirements, describe the tasks and corresponding schedules that will be taken to assure that, within 12 months of the date permit coverage is extended, these permit requirements are met: Please note, section 152.55(C)(1) of the City of Apple Valley Minnesota Code of Ordinances states the following: "All projects requiring an NRMP, regardless of disturbance size, shall, at a minimum, meet the construction activity requirements specified in the Minnesota Pollution Control Agency NPDES Permit for construction activity. Such www.pca.state.mn.us • 651 - 296 -6300 • 800 - 657 -3864 TTY 651 - 282 -5332 or 800 - 657 -3864 • Available in alternative formats minimum standard shall not prohibit the city from requiring further protection measures as deemed necessary to prevent pollution or protect human health, welfare, or safety as set forth in this chapter. " This section of the Code is the basis by which we answer yes to the above. Post - construction stormwater management A. Do you have a regulatory mechanism(s) to address post- construction stormwater management activities? ® Yes ❑ No 1. If yes: a. Check which type of regulatory mechanism(s) your organization has (check all that apply): ® Ordinance ❑ Contract language ® Policy /Standards ❑ Permits ❑ Rules ❑ Other, explain: b. Provide either a direct link to the mechanism selected above or attach it as an electronic document to this form; or if your regulatory mechanism is either an Ordinance or a Rule, you may provide a citation: Citation: The Apple Valley Code of Ordinances can be accessed at httpJ /cityofapplevalley.orgMdex.aspx ?nid =357 by selecting the link for American Legal Publishing. Select frames. Applicable ordinances are as follows: under Land Usage: 155.350 The Apple Valley Surface Water Management Plan can be accessed at http:// cityofappleval ley.org /index.aspx ?nid =371. Applicable policies are as follows: Policy 5.2 on page 22 Policy 5.4 on page 23 Standard Maintenance Agreements. Attached as City of Apple Valley _PostCSWreg -1 Standard Development or Ponding Agreements. Attached as City of Apple Valley_PostCSWreg -2 Direct link: )� Check here if attaching an electronic copy of your regulatory mechanism, with the following file naming convention: MS4NameHere PostCSWreg. B. Answer yes or no below to indicate whether you have a regulatory mechanism(s) in place that meets the following requirements as described in the Permit (Part III.D.5.a.): 1. Site plan review: Requirements that owners and /or operators of construction activity submit Yes [- site plans with post - construction stormwater management BMPs to the permittee for review and approval, prior to start of construction activity. 2. Conditions for post construction stormwater management: Requires the use of any combination of BMPs, with highest preference given to Green Infrastructure techniques and practices (e.g., infiltration, evapotranspiration, reuse /harvesting, conservation design, urban forestry, green roofs, etc.), necessary to meet the following conditions on the site of a construction activity to the Maximum Extent Practicable (MEP): a. For new development projects — no net increase from pre - project conditions (on an annual ® Yes ❑ No average basis) of: 1) Stormwater discharge volume, unless precluded by the stormwater management limitations in the Permit (Part III.D.5.a(3)(a)). 2) Stormwater discharges of Total Suspended Solids (TSS). 3) Stormwater discharges of Total Phosphorus (TP). b. For redevelopment projects — a net reduction from pre- project conditions (on an annual ® Yes ❑ No average basis) of: 1) Stormwater discharge volume, unless precluded by the stormwater management limitations in the Permit (Part III.13.5.a(3)(a)). 2) Stormwater discharges of TSS. 3) Stormwater discharges of TP. 3. Stormwater management limitations and exceptions: www.pca.state.mn.us • 651 - 296 -6300 • 800 - 657 -3864 TTY 651 - 282 -5332 or 800 - 657 -3864 . Available in alternative formats wq- strm4 -49a • 5131113 pnon 5 of 10 a. Limitations 1) Prohibit the use of infiltration techniques to achieve the conditions for post-construction ❑ Yes ® No stormwater management in the Permit (Part III.D.5.a(2)) when the infiltration structural stormwater BMP will receive discharges from, or be constructed in areas: a) Where industrial facilities are not authorized to infiltrate industrial stormwater under an NPDES /SDS Industrial Stormwater Permit issued by the MPCA. b) Where vehicle fueling and maintenance occur. c) With less than three (3) feet of separation distance from the bottom of the infiltration system to the elevation of the seasonally saturated soils or the top of bedrock. d) Where high levels of contaminants in soil or groundwater will be mobilized by the infiltrating stormwater. 2) Restrict the use of infiltration techniques to achieve the conditions for post- construction ® Yes ❑ No stormwater management in the Permit (Part III.D.5.a(2)), without higher engineering review, sufficient to provide a functioning treatment system and prevent adverse impacts to groundwater, when the infiltration device will be constructed in areas: a) With predominately Hydrologic Soil Group D (clay) soils. b) Within 1,000 feet up- gradient, or 100 feet down - gradient of active karst features. c) Within a Drinking Water Supply Management Area (DWSMA) as defined in Minn. R. 4720.5100, subp. 13. d) Where soil infiltration rates are more than 8.3 inches per hour. 3) For linear projects where the lack of right -of -way precludes the installation of volume ❑ Yes ® No control practices that meet the conditions for post- construction stormwater management in the Permit (Part III.D.5.a(2)), the permittee's regulatory mechanism(s) may allow exceptions as described in the Permit (Part III.D.5.a(3)(b)). The permittee's regulatory mechanism(s) shall ensure that a reasonable attempt be made to obtain right -of -way during the project planning process. 4. Mitigation provisions: The permittee's regulatory mechanism(s) shall ensure that any stormwater discharges of TSS and /or TP not addressed on the site of the original construction activity are addressed through mitigation and, at a minimum, shall ensure the following requirements are met: a. Mitigation project areas are selected in the following order of preference: ❑ Yes ® No 1) Locations that yield benefits to the same receiving water that receives runoff from the original construction activity. 2) Locations within the same Minnesota Department of Natural Resource (DNR) catchment area as the original construction activity. 3) Locations in the next adjacent DNR catchment area up- stream 4) Locations anywhere within the permittee's jurisdiction. b. Mitigation projects must involve the creation of new structural stormwater BMPs or the ® Yes ❑ No retrofit of existing structural stormwater BMPs, or the use of a properly designed regional structural stormwater BMP. c. Routine maintenance of structural stormwater BMPs already required by this permit cannot ❑ Yes ® No be used to meet mitigation requirements of this part. d. Mitigation projects shall be completed within 24 months after the start of the original ❑ Yes ® No construction activity. e. The permittee shall determine, and document, who will be responsible for long -term ® Yes [- maintenance on all mitigation projects of this part. f. If the permittee receives payment from the owner and /or operator of a construction activity ❑ Yes ® No for mitigation purposes in lieu of the owner or operator of that construction activity meeting the conditions for post - construction stormwater management in Part III.D.5.a(2), the permittee shall apply any such payment received to a public stormwater project, and all projects must be in compliance with Part III.D.5.a(4)(a) -(e). 5. Long -term maintenance of structural stormwater BMPs: The permittee's regulatory mechanism(s) shall provide for the establishment of legal mechanisms between the permittee and owners or operators responsible for the long -term maintenance of structural stormwater BMPs not owned or operated by the permittee, that have been implemented to meet the conditions for post - construction stormwater management in the Permit (Part III.D.5.a(2)). This only includes structural stormwater BMPs constructed after the effective date of this permit and that are directly connected to the permittee's MS4, and that are in the permittee's jurisdiction. The legal mechanism shall include provisions that, at a minimum: a. Allow the permittee to conduct inspections of structural stormwater BMPs not owned or ® Yes [- operated by the permittee, perform necessary maintenance, and assess costs for those www.pca.state.mn.us • 651- 296 -6300 800- 657 -3864 TTY 651 - 282 -5332 or 800 - 657 -3864 • Available in alternative formats wa- strm4 -490 - 5131113 Pa¢e 6 of 19 structural stormwater BMPs when the permittee determines that the owner and /or operator of that structural stormwater BMP has not conducted maintenance. b. Include conditions that are designed to preserve the permittee's right to ensure maintenance ® Yes ❑ No responsibility, for structural stormwater BMPs not owned or operated by the permittee, when those responsibilities are legally transferred to another party. c. Include conditions that are designed to protect/preserve structural stormwater BMPs and Yes [- site features that are implemented to comply with the Permit (Part III.D.5.a(2)). If site configurations or structural stormwater BMPs change, causing decreased structural stormwater BMP effectiveness, new or improved structural stormwater BMPs must be implemented to ensure the conditions for post - construction stormwater management in the Permit (Part III.D.5.a(2)) continue to be met. If you answered no to any of the above permit requirements, describe the tasks and corresponding schedules that will be taken to assure that, within twelve (12) months of the date permit coverage is extended, these permit requirements are met: It should be noted, that while the City currently does not have some of the conditions listed above written into the current regulatory mechanisms, most are currently being implemented in practice. B.3.a.1), B.3.a.2), B.4.a., B.4.c., and B.4.f., are currently being practiced by the City of Apple Valley but are not yet written in to its existing regulatory mechanisms beyond the Wellhead Protection Program. Within 12 months of approval by the Commissioner, the City will incorporate these existing procedures into City plans and /or and construction standards. The City believes that incorporating these items into the ordinance would go beyond MEP for the following reasons it would take a relatively simple and easy to understand ordinance and make it overly cumbersome without gaining any water quality benefit, our standards and policies aren't any less enforcable in regards to post- construction stormwater management, and these protections are currently being achieved under the current system. B.3.a.3): Within 12 months of written approval the City will incorporate these standards into City plans and /or standards. The City believes that incorporating this standard into the ordinance would go beyond MEP for the following reasons: ordinance currently requires that City projects follow City standards, the City has no authority over County or State roads, and expanded discharges from county or state roads generally require City approval of which conditions and terms for said expanded discharge are laid out primarily through joint powers or agreements or other contracts. B.4.d. Within 12 months of written approval the City will incorporate this standard into City plans and/or standards. In the past, mitigation of this nature has been incorporated into regional facilities. At least since the inception of Phase ll requirements, regional facilities have been designed prior to construction of the first contributing facility and installation has been concurrent with contributing development. Item 2: The City's current ordinance requires infiltration of the first half inch of runoff from the entire site for developments and redevelopments of any size and policy requires no net increase in TSS or TP or volume from sites increasing impervious by 0.2 acres from the 2yr 24hr storm. A review of projects occuring in the City in 2012 and 2013 showed that a greater level of volume control was required under the City's current regulations than would have been required under the 2013 Construction Permit or the MIDS standard. The City believes its current level of regulation meets the spirit of the requirements of this permit. III. Enforcement Response Procedures (ERPs): (Part II.D.3) A. Do you have existing ERPs that satisfy the requirements of the Permit (Part III.B.)? ® Yes ❑ No 1. If yes, attach them to this form as an electronic document, with the following file naming convention: MS4NameHere_ERPs. 2. If no, describe the tasks and corresponding schedules that will be taken to assure that, with twelve (12) months of the date permit coverage is extended, these permit requirements are met: ERPs are incorporated into existing ordinances 152.19- 152.24, 152.55(A) & (B), and 94.01; however, enforcement communications incoroporate more than is listed therein. As such, the City will review existing policies to determine if changes and additions are needed. Updates will be made within the mandated 12 month time period. B. Describe your ERPs In nonemergencies, the City contacts the property owner, contractor or permit holder about the violation via phone, email, or letter. The correspondance lists the violation, corrective action needed, and timeline for completion. Most parties are responsive in a timely manner. Upon failure to implement corrections, the City will assess if penalties are warranted. Possible penalties include termination of construction activity, revocation of permits, citations, drawing on securities, abatement and assessment, and civil action. In emergency situations, efforts are made to contact the property owner and the City will initiate corrective measures and either assess costs back to the property or draw on the security. Civil or criminal action may also be pursued if applicable. www.pca.state.mn.us • 651- 296 -6300 • 800 - 657 -3864 TTY 651 - 282 -5332 or 800 - 657 -3864 • Available in altemative formats wq- strm4 -490 • 5131113 Page 7 of 19 IV. Storm Sewer System. Map and Inventory: (Part II.D.4.) A. Describe how you manage your storm sewer system map and inventory: The geodatabase is updated once a year based on inspections, permits, and projects that have occurred throughout the year. All public components are mapped and many private components are mapped. B. Answer yes or no to indicate whether your storm sewer system map addresses the following requirements from the Permit (Part III.C.1.a -d), as listed below: 1. The permittee's entire small MS4 as a goal, but at a minimum, all pipes 12 inches or greater in 0 Yes ❑ No diameter, including stormwater flow direction in those pipes. 2. Outfalls, including a unique identification (ID) number assigned by the permittee, and an ® Yes ❑ No associated geographic coordinate. 3. Structural stormwater BMPs that are part of the permittee's small MS4. ® Yes ❑ No 4. All receiving waters. ® Yes []No If you answered no to any of the above permit requirements, describe the tasks and corresponding schedules that will be taken to assure that, within 12 months of the date permit coverage is extended, these permit requirements are met: C. Answer yes or no to indicate whether you have completed the requirements of 2009 Minnesota Session Law, Ch. 172. Sec. 28: with the following inventories, according to the specifications of the Permit (Part III.C.2.a. -b.), including: 1. All ponds within the permittee's jurisdiction that are constructed and operated for purposes of ❑ Yes ® No water quality treatment, stormwater detention, and flood control, and that are used for the collection of stormwater via constructed conveyances. 2. All wetlands and lakes, within the permittee's jurisdiction, that collect stormwater via constructed ❑ Yes ® No conveyances. D. Answer yes or no to indicate whether you have completed the following information for each feature inventoried. 1. A unique identification (ID) number assigned by the permittee. ® Yes ❑ No 2. A geographic coordinate. ❑ Yes ® No 3. Type of feature (e.g., pond, wetland, or lake). This may be determined by using best professional ❑ Yes ® No judgment. If you have answered yes to all above requirements, and you have already submitted the Pond Inventory Form to the MPCA, then you do not need to resubmit the inventory form below. If you answered no to any of the above permit requirements, describe the tasks and corresponding schedules that will be taken to assure that, within 12 months of the date permit coverage is extended, these permit requirements are met: Within 12 months from when permit coverage is extended, the City will update its inventory and map. Please note, all features are mapped, however, they have not been categorized and the geographic coordinates have not yet been calculated. E. Answer yes or no to indicate if you are attaching your pond, wetland and lake inventory to the MPCA ❑ Yes ® No on the form provided on the MPCA website at: hfti)://www.pca.state.mn.us/ms4 according to the specifications of Permit (Part III.C.2.b.(1) -(3)). Attach with the following file naming convention: MS4NameHere inventory. If you answered no, the inventory form must be submitted to the MPCA MS4 Permit Program within 12 months of the date permit coverage is extended. V. Minimum Control Measures (MCMs) (Part II.D.S) A. MCM1: Public education and outreach 1. The Permit requires that, within 12 months of the date permit coverage is extended, existing permittees revise their education and outreach program that focuses on illicit discharge recognition and reporting, as well as other specifically selected stormwater - related issue(s) of high priority to the permittee during this permit term. Describe your current educational program, including any high - priority topics included: The City of Apple Valley focuses on being available to residents/groups to answer questions and provide information; makes use of the materials and outlets we have available to us, tries to avoid duplication with other groups providing information in the area, enters into informal partnerships when prudent and keeps its citizenry and officials informed of upcoming projects, studies, and issues related to water quality and the stormwater program. www.pca.state.mn.us 651- 296 -6300 800.657 -3864 TTY 651 - 282.5332 or 800- 657 -3864 • Available in alternative formats wn_ctrmd_d9n . 5/31/13 poop a of 19 Our central themes focus on promoting clean water habits at home, streets to streams, illicit discharge prevention, yard improvements for clean water, opportunities to participate, the need for permits, erosion and sediment control, general water quality information, and upcoming studies and improvement projects. Staff and officials are trained in IDDE, ESC, their role in promoting good habits to the public, and the elements of the City SWPPP, The City of Apple Valley tries to remain flexible in its approach and makes note of trends in comments, questions, and violations so that its education and outreach program can be tailored to current needs. The City also tries to s on available resources and look for new ways to educate the public. tay current 2. List the categories of BMPs that address your public education and outreach program, including the distribution of educational materials and a program implementation plan. Use the first table for categories of BMPs that you have established and the second table for categories of BMPs that you plan to implement over the course of the permit term. Include the measurable goals with appropriate timeframes that each BMP category will be implemented and completed. In addition, provide interim milestones and the frequency of action in which the permittee will implement and /or maintain the BMPs. Refer to the U.S. Environmental Protection Agency's (EPA) Measurable Goals Guidance for Phase // Small MS4s ( httg: / /www.e�a.gov /nodes /pubs /measurable gals df . If you have more than five categories, hit the tab key after the last line to generate a new row. Established BMP Cate ories Measurable goals and timeframes This program is ongoing and is expected to continue into the future. The City tracks articles included. An effort is made to include at least one article per newsletter. A copy is distributed Quarter) Newsletter to every household, and extra copies are available at City facilities. This program is ongoing and is expected to continue into the future. The City tracks presentations given. The goal is to be Presentations available at request. The City advertises its availability through its website, brochures, and booth. This program is ongoing and is expected to continue into the future. A 2012 redesign of the website allowed the City to set up a notification listsery that is linked to Facebook and Twitter Postings. The City updates content regularly, tracks changes, Cit Website and Social Media and tracks listsery based notifications. The goal is to review and I date website content at least once annually. This program is ongoing and is expected to continue into the future. The City tracks brochures available for distribution or in its current catalog, locations where brochures are made E vailable, and other occasions during which brochures are made Brochures and Flyers available. The goal is to make them available for use at events and in correspondence as needed and appropriate. This program is ongoing and is expected to continue into the Pet Waste Signs future. The City tracks locations of signs located in City parks. Signs are replaced or added as needed. This program is ongoing and is expected to continue into the future. Sources of materials are tracked. The goal is to Evaluation of Materials Available evaluate materials available at least once annually and develop new materials as needed. This program is ongoing and is expected to continue through the first phase of implementation of the Long and Farquar Lakes Nutrient TMDL. The newsletter may continue after the first phase of implementation if an assessment determines it is needed but will not continue after the City has met its WLA. The City tracks the distribution list, relative timing of mailing, and Lon and Farquar Lake Direct Drainage Newsletter drafts sent. The goal is to send out at least one newsletter annual) . BMP categories to be implemented Measurable goals and timeframes Review and update the SWPPP as necessary within 12 months of the date permit coverage is extended to come into Program Evaluation compliance with Part III.D.1. Ensure education program review is inco orated into annual SWPPP review. www.pca.state.mn.us • 651 - 296 -6300 800 657.3864 wq strm4 -49a 5/31/ 13 TTY 651 282 5332 or 800 - 657 -3864 • Available in alternative formats 3. Provide the name or the position title of the individual(s) who is responsible for implementing and /or coordinating this MCM: Natural Resources Coordinator, Public Works Director, Water quality Technician B. MCM2: Public participation and involvement 1. The Permit (Part III.D.2.a.) requires that, within 12 months of the date permit coverage is extended, existing`permittees shall revise their current program, as necessary, and continue to implement a public participation /involvement program to solicit public input on the SWPPP. Describe your current program: The City annually holds a standalone meeting on its stormwater program in the spring. The meeting is noticed at least 30 days prior to its scheduled date in the official city newspaper and on the website. A hard copy of the SWPPP is made available at the Central Maintenance Facility and a copy of the SWPPP is available on the website. Nearly all pages of the City website have a spot to report a concern and links to contact information. The City also offers several water resources related volunteer activities for residents and groups. 2. List the categories of BMPs that address your public participation/involvement program, including solicitation and documentation of public input on the SWPPP. Use the first table for categories of BMPs that you have established and the second table for categories of BMPs that you plan to implement over the course of the permit term. Include the measurable goals with appropriate timeframes that each BMP category will be implemented and completed. In addition, provide interim milestones and the frequency of action in which the permittee will implement and/or maintain the BMPs. Refer to the EPA's Measurable Goals Guidance for Phase ll Small MS4s (htti)://www.epa.-gov/ni)desti)ubs/measurablegoals.i)d you have more than five categories, hit the tab key after the last line to generate a new row. Established BMP categories Measurable goals and timeframes This program is ongoing and is expected to continue into the future. The City tracks drains marked and volunteers participating. The City advertises the availability of the kit through its website, newsletters, brochures, and booth. The goal is to provide public participation in stormwater education and to increase awareness of the connection between streets Stormdrain stenciling and surface wat This program is ongoing and is expected to continue into the future. The City tracks the date of the notice and publications /locations in which it is posted. The notice is posted at least 30 days prior to the meeting per 2006 MS4 permit requirements. The goal to provide adequate notice of the Annual Mee Notice opportunity to provide comment on the SWPPP. This program is ongoing, and the City will evaluate whether to continue the annual meeting as the official venue for the public to provide input into the SWPPP. The City tracks number of attendees, date, and comments provided. The goal is to provide Annual Meeting at least one opportunity for comment on the SWPPP annually. This program is ongoing and is expected to continue into the future. The City tracks events at which the booth is used and information available for distribution at the booth. The goal is to use the booth at least once per year at a public event and have Booth it available if needed for additional events. CAMP is a program of the Met Council; this program is ongoing and the City will continue to participate so long as the Met Council continues to offer it. The City tracks lakes monitored and volunteers. The goal is to provide public participation on water quality monitoring to increase public knowledge and CAMP — Citizen Assisted Monitoring Program awareness of impacts to local waterbodies. WHEP is a program of Dakota and Hennepin Counties; the program is ongoing and the City will continue to participate so long as the County continues to offer it in a cost effective manner. The City tracks wetlands monitored. The goal is to provide public participation on wetland assessment and to increase public knowledge and awareness of impacts to local water bodies. The program is advertised in the quarterly WH EP — Wetland Health Evaluation Program newsletter. This program is ongoing and is expected to continue into the Household Cleanup Day future. The City tracks the date and number of vehicles www.pca.state.mn.us • 651- 296 -6300 800 - 657 -3864 TTY 651 - 282 -5332 or 800 - 657 -3864 • Available in alternative formats wa- strm4 -49a • 5131113 Page 10 of 19 dropping off items. The goal is to provide one day annually for convenient disposal of non - hazardous wastes to residents. The City advertises the event in the quarterly newsletter and on the website. BMP categories to be implemented Measurable goals and timeframes Make a copy of the SWPPP available for viewing at the Natural Resources booth at community events and provide a comment Booth card. The Cit y will track items listed in Part III.D.2.b. Changes to ordinances, changes to management plans, and capital improvement projects go through a public approval process. This includes changes that affect the SWPPP and improvement projects implemented in response to the SWPPP and TMDLs. Incorporate this existing avenue for participation into the SWPPP. The City will track the items listed in Part Public Meetings III.D.2.b. Add a "make a comment on the SWPPP" link on the SWPPP page of the City website. The City will track items listed in -Part Website I II.D.2.b. 3. Do you have a process for receiving and documenting citizen input? ® Yes ❑ No If you answered no to the above permit requirement, describe the tasks and corresponding schedules that will be taken to assure that, within 12 months of the date permit coverage is extended, this permit requirement is met: 4. Provide the name or the position title of the individual(s) who is responsible for implementing and /or coordinating this MCM: Natural Resources Coordinator, Public Works Director, Water Quality Technician C. MCM 3: Illicit discharge detection and elimination 1. The Permit (Part III.D.3.) requires that, within 12 months of the date permit coverage is extended, existing permittees revise their current program as necessary, and continue to implement and enforce a program to detect and eliminate illicit discharges into the small MS4. Describe your current program: The IDDE program covers multiple departments of the City. Large spills and spills reported to 911 are handled jointly by the Fire Department and Public Works. The Duty Officer is notified and appropriate cleanup measures are taken. Enforcement is followed by the Public Works Department if applicable. The City maintains a map of the public system, and has adequate regulation in place prohibitting illicit discharges and connections. 2. Does your Illicit Discharge Detection and Elimination Program meet the following requirements, as found in the Permit (Part III.D.3.c: g.)? a. Incorporation of illicit discharge detection into all inspection and maintenance activities conducted ❑ Yes ® No under the Permit (Part III.D.6.e.- f.)Where feasible, illicit discharge inspections shall be conducted during dry- weather conditions (e.g., periods of 72 or more hours of no precipitation). b. Detecting and tracking the source of illicit discharges using visual inspections. The permittee may ® Yes ❑ No also include use of mobile cameras, collecting and analyzing water samples, and /or other detailed procedures that may be effective investigative tools. c. Training of all field staff, in accordance with the requirements of the Permit (Part III.D.6.g.(2)), in ❑ Yes ® No illicit discharge recognition (including conditions which could cause illicit discharges), and reporting illicit discharges for further investigation. d. Identification of priority areas likely to have illicit discharges, including at a minimum, evaluating ❑ Yes ® No land use associated with business /industrial activities, areas where illicit discharges have been identified in the past, and areas with storage of large quantities of significant materials that could result in an illicit discharge. e. Procedures for the timely response to known, suspected, and reported illicit discharges. ® Yes ❑ No f. Procedures for investigating, locating, and eliminating the source of illicit discharges. ® Yes ❑ No g. Procedures for responding to spills, including emergency response procedures to prevent spills from ® Yes ❑ No entering the small MS4. The procedures shall also include the immediate notification of the Minnesota Department of Public Safety Duty Officer, if the source of the illicit discharge is a spill or leak as defined in Minn. Stat. § 115.061. h. When the source of the illicit discharge is found, the permittee shall use the ERPs required by the ® Yes ❑ No www.pca.state.mn.us • 651 - 296 -6300 800- 657 -3864 TTY 651 - 282 -5332 or 800- 657.3864 • Available in alternative formats wq- strm4 -49a • 5131113 Page 11 of 19 Permit (Part III.B.) to eliminate the illicit discharge and require any needed corrective action(s). If you answered no to any of the above permit requirements, describe the tasks and corresponding schedules that will be taken to assure that, within 12 months of the date permit coverage is extended, these permit requirements are met: Within 12 months of the date that permit coverage is extended, the City will review is policies, plans, procedures, and regulations and update accordingly to incorporate any of the above standards and procedures that are not currently included therein. It should be noted that in many cases the City believes incorporating the above items into ordinance goes beyond MEP. 3. List the categories of BMPs that address your illicit discharge, detection and elimination program. Use the first table for categories of BMPs that you have established and the second table for categories of BMPs that you plan to implement over the course of the permit term. Include the measurable goals with appropriate timeframes that each BMP category will be implemented and completed. In addition, provide interim milestones and the frequency of action in which the permittee will implement and /or maintain the BMPs. Refer to the EPA's Measurable Goals Guidance for Phase 11 Small MS4s ( http://www.er)a.gov/ni)des/pubs/measurablegoals.pdf) . If you have more than five categories, hit the tab key after the last line to generate a new row. Established BMP categories Measurable goals and timeframes This program is ongoing and is expected to continue into the future. The City tracks number of employees trained, number of spills draining to the storm system, and number of spills over 5 gallons in size draining to the sanitary system. The goal is to Spill Reduction and Response Program for Municipal train applicable City staff in MSDS annually and reduce illicit Operations discharges from municipal operations. This program is ongoing and is expected to continue into the future. The City tracks number of systems inspected, number of reported failures, number of inspection reminder letters sent, and number of systems removed /connected to the sanitary system. The goal is for septic systems to be inspected and Septic System Maintenance Program re aired /maintained once every three years. This program is ongoing and is expected to continue into the future. The City tracks when the map is update. The goal is to Stormwater System Map update the map annually as needed. This Program is ongoing and is expected to continue into the future. The goal is to review the umbrella of ordinances, policies, procedures, and plans that prohibit and prevent illicit Illicit Discharge and Illicit Connection Ordinance and discharges and connections at least once per permit term and Enforcement Ordinance update accordingly. The City tracks changes made. This program is ongoing and is expected to continue into the future. The City tracks dry weather flows during inspections, sources of flows if found, and enforcement if applicable. The goal is to locate and eliminate illicit discharges and Pond and Outfall Inspection Program connections. BMP categories to be implemented Measurable goals and timeframes Update this ongoing program to track instances of dry weather flow during inspection and maintenance. Develop procedures to investigate sources and follow up with enforcement when applicable. The goal is to locate and eliminate illicit discharges Structural Pollution Control Device Inspection and and connections. Track dry weather flows during inspections, Cleaning sources of flows found, and enforcement if applicable. Update IDDE training for staff. Review groups receiving training and topics covered and expand as needed. The City will track dates of training, employees trained, and topics IDDE staff training covered. The goal is to train all applicable field staff in IDDE. Incorporate this existing program into the SWPPP. Update all applicable policies and plans to meet Part III.D.3 as needed. Spill Response Program The City will track items listed in Part III.D.3.h. The goal will be to review IDDE inspection and enforcement information and land use data to determine if priority areas for IDDE inspection exist within the City. The City will track IDDE Priority Area Identification information evaluated and designated high priority areas. 4. Do you have procedures for record - keeping within your Illicit Discharge Detection and Elimination (IDDE) program as www.pca.state.mn.us • 651- 296 -6300 • 800- 657 -3864 TTY 651- 282 -5332 or 800 - 657 -3864 • Available in alternative formats wn- ctrm4 -49a • 5/31/13 Pave 12 of 19 specified within the Permit (Part III.D.3.h.)? ® Yes ❑ No If you answered no, indicate how you will develop procedures for record - keeping of your Illicit Discharge, Detection and Elimination Program, within 12 months of the date permit coverage is extended: 5. Provide the name or the position title of the individual(s) who is responsible for implementing and /or coordinating this MCM: Fleet Supervisor, Code Compliance Specialist, Public Works Director, Utilities Superintendant, Natural Resources Coordinator, Fire Chief D. MCM 4: Construction site stormwater runoff control 1. The Permit (Part III.D.4) requires that, within 12 months of the date permit coverage is extended, existing permittees shall revise their current program, as necessary, and continue to implement and enforce a construction site stormwater runoff control program. Describe your current program: The City requires a Natural Resources Management & Grading Permit for construction activities. The disturbance threshold level is less than the 1 acre threshold required by NPDES Permits. All ECS plans are reviewed and must come into compliance with City requirements prior to issueance. The City keeps permanent records of applicable plans and inspection information. The City uses an electronic permit tracking program that serves as a checklist for inspections and records permit information. 2. Does your program address the following BMPs for construction stormwater erosion and sediment control as required in the Permit (Part III.D.4.b.): a. Have you established written procedures for site plan reviews that you conduct prior to the start of ❑ Yes ® No construction activity? b. Does the site plan review procedure include notification to owners and operators proposing ® Yes ❑ No construction activity that they need to apply for and obtain coverage under the MPCA's general permit to Discharge Stormwater Associated with Construction Activity No. MN R100001? c. Does your program include written procedures for receipt and consideration of reports of ❑ Yes ® No noncompliance or other stormwater related information on construction activity submitted by the public to the permittee? d. Have you included written procedures for the following aspects of site inspections to determine compliance with your regulatory mechanism(s): 1) Does your program include procedures for identifying priority sites for inspection? ❑ Yes ® No 2) Does your program identify a frequency at which you will conduct construction site ® Yes ❑ No inspections? 3) Does your program identify the names of individual(s) or position titles of those responsible for ® Yes ❑ No conducting construction site inspections? 4) Does your program include a checklist or other written means to document construction site ® Yes ❑ No inspections when determining compliance? e. Does your program document and retain construction project name, location, total acreage to be ® Yes ❑ No disturbed, and owner /operator information? f. Does your program document stormwater- related comments and /or supporting information used to ® Yes ❑ No determine project approval or denial? g. Does your program retain construction site inspection checklists or other written materials used to ® Yes ❑ No document site inspections? If you answered no to any of the above permit requirements, describe the tasks and corresponding schedules that will be taken to assure that, within 12 months of the date permit coverage is extended, these permit requirements are met. Within 12 months of the date that permit coverage is extended, the City will review is policies, plans, procedures, and regulations and update accordingly to incorporate any of the above standards and procedures that are not currently included therein. It should be noted that in many cases the City believes incorporating the above items into ordinance goes beyond MEP. 3. List the categories of BMPs that address your construction site stormwater runoff control program. Use the first table for categories of BMPs that you have established and the second table for categories of BMPs that you plan to implement over the course of the permit term. Include the measurable goals with appropriate timeframes that each BMP category will be implemented and completed. In addition, provide interim milestones and the frequency of action in which the permittee will implement and /or maintain the BMPs. Refer to the EPA's Measurable Goals Guidance for Phase lI Small MS4s ( hfti)://www.epa..qov/nDdeS/Dubs/measurable.goals.pdf) . If you have more than five categories, hit the tab key after the last line to generate a new row. Established BMP categories Measurable goals and timeframes www.pca.state.mn.us • 651 - 296 -6300 • 800 - 657 -3864 TTY 651 - 282 -5332 or 800 - 657 -3864 • Available in alternative formats wq- strm4 -490 • 5131113 Poee 13 of 19 This program is ongoing and is expected to continue into the future. The City tracks meeting dates and attendees. The goal is for development and redevelopment projects to have a Preconstruction Meetings eting to go over requirements. This program is ongoing and is expected to continue into the future. The goal is for every project requiring an ESC permit to have a sign posted. The City tracks projects where signs are Construction Site ESC Si na a posted. This program is ongoing and is expected to continue into the future. The goal is to review ESC plans for every project requiring an ESC related permit from the City. The City tracks Erosion and Sediment Control Plan Review Process plans reviewed. This program is ongoing and is expected to continue into the future. The goal is to provide a handout to contractors present at precon meetings. The City tracks updates to the handout and Erosion and Sediment Control BMP Requirements recon meetin s. This program is ongoing and is expected to continue into the future. The City tracks communications related to issues of noncompliance and enforcement actions. The goal is to ESC Inspections and Enforc ement permitted site at least once during construction. This program is ongoing and is expected to continue into the future. The City tracks updates made to the ordinance. The goal is to review the ordinance and make updates if needed at Ordinance least once er permit term. This program is ongoing and is expected to continue into the future. The City tracks letters sent and enforcement actions. The goal is to inspect construction site waste control when Construction Site Waste Control ins ectin ESC. This program is ongoing and is expected to continue into the future. The City tracks financial securities and withdrawals on financial securities. The goal is to have adequate resources to Financial Securities I bring sites into compliance. BMP categories to be implemented Measurable goals and timeframes The City currently reviews ESC plans for all projects requiring ESC related permits. The City will develop a written procedure for review. The goal will be to review the procedure and make updates at least once per permit term. The City will track Site Plan Review Written Procedures Chan es to the written procedure. The City currently has processes by which public input is accepted. The City will develop a written procedure for accepting public input. The goal will be to review the procedure and make updates at least once per permit term. The City will track valid complaints and plan changes arising from public P ublic Input Written Procedures co mment. The City currently has processes by which sites are inspected. The City will update written procedures to be compliant with Part III.D.4.d. The goal will be to review the procedure and make updates at least once per permit term. The City will track Inspection Written Procedures changes to the written procedure. 4. Provide the name or the position title of the individual(s) who is responsible for implementing and /or coordinating this MCM: Natural Resources Coordinator, City Engineer, Public Works Director E. MCM 5: Post - construction stormwater management 1. The Permit (Part III.D.5.) requires that, within 12 months of the date permit coverage is extended, existing permittees shall revise their current program, as necessary, and continue to implement and enforce a post - construction stormwater management program. Describe your current program: The City requires BMP implementation for new and re /development projects. On sites where the volume standard can not be met, TP and TSS are evaluated to determine water quality water quality treatment performance. Payments www.pca.state.mn.us • 651 - 296 -6300 800 - 657 -3864 TTY 651 - 282 -5332 or 800 -657 -3864 • Available in alternative formats __cfrmd.d9n . 5/71/17 Pnoo 1d of 10 received in lieu of facility construction onsite are used to construct BMPs concurrent with development and benefitting the same downstream waterbody. All projects are reveiwed by a qualified individual. The City provides long term maintenance of facilities through easements, agreements, and other dedications depending on specifics of the project. 2. Have you established written procedures for site plan reviews that you will conduct prior to the start of ❑ Yes ® No construction activity? 3. Answer yes or no to indicate whether you have the following listed procedures for documentation of Post-construction stormwater management according to the specifications of Permit (Part III.D.5.c.): a. Any supporting documentation that you use to determine compliance with the Permit (Part ® Yes El III.D.5.a), including the project name, location, owner and operator of the construction activity, any No checklists used for conducting site plan reviews, and any calculations used to determine compliance? b. All supporting documentation associated with mitigation projects that you authorize? c. Payments received and used in accordance with Permit Part III.D.5.a. 4 f ® Yes El No (Part )) • ? ®Yes ❑ No d. All legal mechanisms drafted in accordance with the Permit (Part III.D.5.a.(5)), including date(s) of ® Yes ❑ No the agreement(s) and names of all responsible parties involved? If you answered no to any of the above permit requirements, describe the steps that will be taken to assure that, within 12 months of the date permit coverage is extended, these permit requirements are met. Within 12 months of the date that permit coverage is extended, the City will review its policies, plans, procedures, and regulations and update accordingly to incorporate any of the above standards and procedures that are not currently included therein. It should be noted that in many cases the City believes incorporating the above items into ordinance goes beyond MEP. 4. List the categories of BMPs that address your post- construction stormwater management program. Use the first table for categories of BMPs that you have established and the second table for categories of BMPs that you plan to implement over the course of the permit term. Include the measurable goals with appropriate timeframes that each BMP category will be implemented and completed. In addition, provide interim milestones and the frequency of action in which the permittee will implement and /or maintain the BMPs. Refer to the EPA's Measurable Goals Guidance for Phase // Small MS4s ( hftP://www.eDa- gov/nt ) deS/Dubs/measurabige-goals,r)df) . If you have more than five categories, hit the tab key after the last line to generate a new row. Established BMP categories Measurable goals and timeframes This program is ongoing and is expected to continue into the future. The City tracks financial securities and withdrawals on financial securities prior to acceptance. The goal is to have Pond Maintenance Procedures adequate resources to bring sites into compliance and to establish rights of entry for future maintenance and inspection. This program is ongoing and is expected to continue into the future. The City tracks changes made to the drainage section of the Zoning Ordinance. The goal is to promote BMP Zoning Ordinance implementation for new and re /development and protect surface water quality. This program is ongoing and is expected to continue into the future. The City tracks plans reviewed. The goal is to ensure compliance with City ordinances, protect water quality, conserve storage capacity, and protect sites of historical and Plan Review and Approval Procedures environmental significance. This program is ongoing and is expected to continue into the future. The City tracks updates to city ordinance. The goal is Waterbody Buffers to promote filtration of runoff to waterbodies and protect surface water quality. This program is ongoing and is expected to continue into the Tree Preservation Requirements future. The City tracks updates to city ordinance. The goal is to promote tree preservation and minimize habitat loss. This program is ongoing and is expected to continue into the future. The City tracks updates to She plan. The goal is to provide standards for development and City operations that Surface Water Management Plan minimize impacts to water resources and provide flood rotection. This program is ongoing and is expected to continue into the future. The City tracks updates to the plan. The goal is to Sanitary Sewer Comprehensive Plan rovide standards for development and City operations that www.pca.state.mn.us • 651.296 -6300 800- 657 -3864 TTY 651- 282 -5332 or 800- 657 -3864 • Available in alternative formats wq- strm4 -49a • 5131113 minimize illicit discharges. This program is ongoing and is expected to continue into the future. The City tracks updates to design and construction standards for retention, detention, in /filtration, rate control, pretreatment, and other post construction stormwater facilities. The goal is to, if appropriate, review and update standards Post Construction Stormwater De sign Standards during the permit term. This program is ongoing and is expected to continue into the future. The City tracks agreements established and changes to agreement template provisions. The goal is to ensure long Maintenance Agreements term maintenance of stormwater BMPs. This program is ongoing and is expected to continue into the future. The City tracks changes to the stormwater utility fee. The goal is to provide stable financing for system Stormwater Utility Fee improvements, maintenance, and operation. BMP categories to be implemented Measurable goals and timeframes The City currently develops design and construction standards for permanent stormwater BMPs. The City will track references it uses as guidance to develop a standard for permanent stormwater BMPs. The goal is to review available references Standards Guidance once annually. The City currently reviews site plans for all projects requiring permanent stormwater BMPs. The City is expected to develop a written procedure for review. The goal will be to review the procedure and make updates at least once per permit term and comply with MS4 Permit tracking requirements. The City will track changes to the written procedure and the components of Site Plan Review Written Procedures Part III.D.5.c. The City currently documents review information. The City will update its documentation procedures to be compliant with Part III.D.5.c. The goal will be to review the procedure and make updates at least once per permit term. The City will track Site Plan Review Documentation chan es to the documentation procedure. 5. Provide the name or the position title of the individual(s) who is responsible for implementing and /or coordinating this MCM: City Engineer, Natural Resources Coordinator, Utilities Superintendent, Public Works Director, Water Quality Technician F. MCM 6: Pollution prevention /good housekeeping for municipal operations 1. The Permit (Part III.D.6.) requires that, within 12 months of the date permit coverage is extended, existing permittees shall revise their current program, as necessary, and continue to implement an operations and maintenance program that prevents or reduces the discharge of pollutants from the permittee owned /operated facilities and operations to the small MS4. Describe your current program: The City inspects 20% of all its outfalls and ponds annually per the guidelines of the 2006 MS4 Permit. Stockpile, storage, and material handling areas are inspected annually. Structural pollution control devices are inspected and maintained annually with the exception of the over 2000 sumps operated by the City. Sumps have a tiered system for inspection and maintenance. Sumps along major roads are inspected annually. All other sumps are inspected every other year. All sumps are cleaned at the time of inspection. The sump inspection and maintenance schedule reflects the amount of debris typically found in the sumps per previous inspection history. The City has a system for documenting inspections and maintenance. The City uses best practices when applying chemicals for roadway and landscape maintenance. Chemicals and materials are stored in a manner that reduces the potential for stormwater pollution. City maintenance staff receives training on the SWPPP annually. Training includes but is not limited to ESC, IDDE, their role in communication, and measures taken by the City to reduce pollution from municipal operations. 2. Do you have a facilities inventory as outlined in the Permit (Part III.D.6.a.)? ❑ Yes ® No www.pca.state.mn.us • 651.296 -6300 800 - 657 -3864 TTY 651 - 282.5332 or 800 - 657 -3864 • Available in alternative formats wo- strm4 -49a • 51311 PoQe 16 of 19 3. If you answered no to the above permit requirement in question 2, describe the tasks and corresponding schedules that will be taken to assure that, within 12 months of the date permit coverage is extended, this permit requirement is met: Within 12 months of the date that permit coverage is extended, the City will initiate an inventory of facilities it owns and operates that contribute pollutants to stormwater. Most facilities are already identified. 4. List the categories of BMPs that address your pollution prevention /good housekeeping for municipal operations program. Use the first table for categories of BMPs that you have established and the second table for categories of BMPs that you plan to implement over the course of the permit term. Include the measurable goals with appropriate timeframes that each BMP category will be implemented and completed. In addition, provide interim milestones and the frequency of action in which the permittee will implement and /or maintain the BMPs. For an explanation of measurable goals, refer to the EPA's Measurable Goals Guidance for Phase ll Small MS4s ( hftp://www.epa_gov/npdes/pubs/measurablecioals.pdf) . If you have more than five categories, hit the tab key after the last line to generate a new row. Established BMP categories Measurable goals and timeframes This program is ongoing. The City tracks ponds and outfalls inspected. The goal is to inspect at least 20% of ponds and Pond and Outfall Inspections outfalls annually. This program is ongoing and expected to continue into the future. The City tracks structures inspected and cleaned. The Structural Pollution Control Device Inspection and goal is to inspect public non -sump structural pollution control Cleaning — Non -sums devices once annually. This program is ongoing and expected to continue into the future. The City tracks sumps inspected and the relative amount of sediment removed. The goal is to inspect and clean sumps on major roads once annually and all other sumps every other Structural Pollution Control Device Inspection and year as supported inspection frequency adjustments previously Cleaning — Sums determined during the 2006 MS4 Permit. This program is ongoing and expected to continue into the future. The City tracks amount of salt, sand, and other deicing chemicals applied to streets. The goal is to limit sand and chemical application to the minimum needed to maintain safe driving conditions and to remain aware of the newest Street Deicing Program technologies. This program is ongoing and expected to continue into the future. The City tracks the amount of fertilizer applied and employees trained on fertilizer application. The goal is to minimize the amount of fertilizer applied, stay compliant with State phosphorus fertilizer regulations, and stay up to date on Fertilizer Application Program new technologies and application recommendations. This program is ongoing and expected to continue into the future. The City tracks the amount of pesticides applied, licensed employees, and new products and recommendations. The goal is to minimize the amount of pesticides applied and stay up to date on new technologies and application Pesticide Application Program recommendations. This program is ongoing and expected to continue into the future. The City tracks vehicle maintenance. The goal is to regularly maintain vehicles in a manner that reduces illicit Fleet and Building Maintenance Program discharges. This program is ongoing and expected to continue into the future. The City tracks changes to the program. The goal is to safely store and dispose of materials so as to minimize impacts to water resources while remaining compliant with other Hazardous Material Storage and Recycling Program regulations. This program is ongoing and expected to continue into the future. The City tracks lane miles swept, loads collected, and loads collected from special sweeping districts. The goal is to Municipal Street Sweeping Program sweep streets at least twice per year. This program is ongoing and expected to continue into the Sanitary Sewer Maintenance Program future. Thar. tracks foota a inspected, footage televised, and www.pca.state.mn.us • 651 - 296 -6300 800 - 657 -3864 TTY 651- 282 -5332 or 800 - 657.3864 • Available in alternative formats wq- strm4 -490 • 5131113 Page 17 nf 19 number of sanitary sewer overflows. The goal is to minimize illicit discharges. This program is ongoing and expected to continue into the future. The City tracks employees trained. The goal is to Municipal Turf Maintenance Program minimize illicit discharges. This program is ongoing and expected to continue into the future. The City tracks locations of applicable areas and Stockpile, Storage, and Material Handling Program inspections conducted. The goal is to minimize illicit discharges. This program is ongoing and expected to continue into the future. The City tracks updates to the Wellhead Protection Program, changes to the DWSMA, and changes to guidance on infiltration practice review. The goal is to minimize groundwater Discharges Affecting Source Water Protection Areas contamination. BMP categories to be implemented Measurable goals and timeframes The City currently inspects 20% of ponds and outfalls annually. The City will switch to a goal of inspecting all ponds and outfalls at least once during the permit term to provide scheduling flexibility. The City will continue to track ponds and outfalls Pond and Outfall Inspections inspected. The City will develop a procedure for determining the TP and TSS treatment effectiveness for stormwater ponds it owns and operates. The goal will be to develop procedures and a schedule that fit in well with revisions of its required local surface water management plan. The City will track assessments and Pond Assessment Procedure a nd Schedule revisions to procedures and schedules. The City will update current procedures to conduct inspections of applicable areas once per quarter. The city will continue to track locations of applicable areas and inspections conducted Stockpile, Storage, and Material Handling Program with the go aI of limiting illicit discharges. The City will review its existing employee training program during within the first 12 months after permit coverage is extended. The City will add any groups or topic areas as necessary to comply with Part III.D.6.g. The City will track the Employee training program items listed in Part III.D.6.h. 5 . The City currently keeps records of all facilities it owns and operates. The City will endeavor to initiate a review of operations occurring on facilities it owns and operates within the first 12 months after permit coverage is extended. The City will determine if additional BMPs are needed to address stormwater impacts. The City will track facilities reviewed and BMPs added. The goal is to review operations at City facilities by the end of Facilities Inventory the permit term. 5. Does discharge from your MS4 affect a Source Water Protection Area (Permit Part III.D.6.c.)? ® Yes [- a. If no, continue to 6. b. If yes, the Minnesota Department of Health (MDH) is in the process of mapping the following items. Maps are available at hftp:/ /www.health.state.mn.us /divs /eh /water /swp /maps /index.htm Is a map including the following items available for your MS4: 1) Wells and source waters for drinking water supply management areas identified as Yes [- vulnerable under Minn. R. 4720.5205, 4720.5210, and 4720.5330? 2) Source water protection areas for surface intakes identified in the source water ❑ Yes ® No assessments conducted by or for the Minnesota Department of Health under the federal Safe Drinking Water Act, U.S.C. §§ 300j — 13? c. Have you developed and implemented BMPs to protect any of the above drinking water ® Yes ❑ No sources? 6. Have you developed procedures and a schedule for the purpose of determining the TSS and ❑ Yes ® No TP treatment effectiveness of all permittee owned /operated ponds constructed and used for the collection and treatment of stormwater, according to the Permit (Part III.D.6.d.)? www.pca.state.mn.us • 651 - 296 -6300 • 800 - 657 -3864 TTY 651 - 282 -5332 or 800 - 657 -3864 • Available in alternative formats wo- strm4 -49a • 5131113 Pa4e 18 of 19 7. Do you have inspection procedures that meet the requirements of the Permit (Part III.D.6.e.(1)- ❑ Yes ® No (3)) for structural stormwater BMPs, ponds and outfalls, and stockpile, storage and material handling areas? 8. Have you developed and implemented a stormwater management training program commensurate with each employee's job duties that: a. Addresses the importance of protecting water quality? ED Yes ❑ No b. Covers the requirements of the permit relevant to the duties of the employee? ® Yes ❑ No c. Includes a schedule that establishes initial training for new and /or seasonal employees and ❑ Yes ® No recurring training intervals for existing employees to address changes in procedures, practices, techniques, or requirements? 9. Do you keep documentation of inspections, maintenance, and training as required by the Permit ® Yes ❑ No (Part III.D.6.h.(1) -(5))? If you answered no to any of the above permit requirements listed in Questions 5 — 9, then describe the tasks and corresponding schedules that will be taken to assure that, within 12 months of the date permit coverage is extended, these permit requirements are met: Within 12 months of the date that permit coverage is extended, the City will review is policies, plans, procedures, programs, and regulations and update accordingly to incorporate any of the above standards and procedures that are not currently included therein. It should be noted that in many cases the City believes incorporating the above items into ordinance goes beyond MEP. Please note, "no" was chosen for question 5.b.2) because there are no surface intakes in the City, nor has an MDH assessment shown that Apple Valley is in the source water protection area for a surface intake. 10. Provide the name or the position title of the individual(s) who is responsible for implementing and /or coordinating this MCM: Natural Resources Coordinator, Utilities Superintendent, Streets Superintendent, Parks Maintenance Superintendent, Fleet Supervisor, Golf Course Supervisor, Public Works Director, Parks Director, Water Quality Technician VI. Compliance Schedule for an Approved Total Maximum Daily Load (TMDL) with an Applicable Waste Load Allocation (WLA) (Part II.D.6.) A. Do you have an approved TMDL with a Waste Load Allocation (WLA) prior to the effective date ® Yes ❑ No of the Permit? 1. If no, continue to section VII. 2. If yes, fill out and attach the MS4 Permit TMDL Attachment Spreadsheet with the following naming convention: MS4NameHere TMDL. This form is found on the MPCA MS4 website: http: / /www.pca.state.mn.us /ms4 VII. Alum or Ferric Chloride Phosphorus Treatment Systems (Part II.D.7.) A. Do you own and /or operate any Alum or Ferric Chloride Phosphorus Treatment Systems which ❑ Yes ® No are regulated by this Permit (Part III.F.)? 1. If no, this section requires no further information. 2. If yes, you own and /or operate an Alum or Ferric Chloride Phosphorus Treatment System within your small MS4, then you must submit the Alum or Ferric Chloride Phosphorus Treatment Systems Form supplement to this document, with the following naming convention: MS4NameHere TreatmentSystem. This form is found on the MPCA MS4 website: http: / /www.r)ca.state.mn.us /ms4 VIII. Add any Additional Comments to Describe Your Program www.pca.state.mn.us • 651 - 296 -6300 . 800 - 657 -3864 TTY 651 - 282 -5332 or 800 - 657 -3864 . Available in alternative formats wq- strm4 -49a • 5131113 VA— 10 „f 10 Compliance Schedule PART II.D.M. -g. Is your MS4 currently meeting its WLA for any approved TMDLs? Go to: Go to: Go to: C 40 (Complete Table 1, Strategies for continued BMP implementation beyond the term of this permit, and Table 2 below) Table 1 Strategies... Table F YES (Provide the following information below) If YES, indicate the WLAs (maybe grouped by TMDL Project) you believe are reasonably being met. For each WLA, list the implemented BMPs and provide a narrative strategy for the long -term continuation of meeting each WLA. PA I I.D.6.g.(1) -(2) -Lower Vermillion River Watershed Turbidity TMDL: IS Wday TSS No reduction (0% reduction) in loading from MS4s was called for in this TMDL; therefore, we will continue to implement a stormwater management program that reduces TSS in accordance with the City's SWPPP. j Table 1 Fill in the following table with your Interim Milestones, BMP IDs, and Implementation Dates. Replace "TMDL Project Name & Pollutant" Columns with each TMDL Project Name and the corresponding pollutant. Then put an "X" in the boxes for the TMDL that corresponds with each BMP. PART II.D.6.f.(1) -(2) NOTE: It is recommended to assign each Interim Milestone (BMP) a BMP ID. You will be required to report on the status of each Interim Milestone and include a BMP ID for all structural BMPs as part of the MS4 Annual Report (see Part III.E.), so including those ID numbers at the time of application may be useful in tracking implementation efforts. If a pond that will be included in the pond inventory (Part III.C.2.) is to be applied toward a WLA, use the same ID for both the pond inventory and TMDL tracking. Non - structural BMPs are not required to have an ID, but it may be useful to assign it an ID for internal MS4 recordkeeping. MPCA recommends the Implementation Dates align with the submittal of MS4 Annual Reports. Dates selected may not reflect the actual date a BMP is implemented, but shall indicate a BMP will be implemented on that date or before for that reporting year. Crystal, Keller, and Lee Lower Mississippi River Lakes Nutrient Basin Fecal Coliform Long and Farquer Lakas Impairment TMDL- Bacteria TMDL -Fecal Interim Milestone Best Management Practice BMP ID Implementation Date Nutrient TMDL - Po horus Phosphorus Coliform Long Lake Drawdown TBD 6/20/2014 x Alum application EVR -P12 & EVR -P170 TBD 6/20/2014 x Long Lake Sediment Removal TBD 6/20/2014 Farquar Lake Fish Community Biomanipulation TBD 6/2012014 Alum application EVR -P12 & EVR -P170 TBD 6/20/2015 Feasibility stud: Enhancement Possibilities for EVR -P170 TBD 6/20/2016 Farquar Lake Fish Communit y Biomani ulation TBD 6/20/2017 x Long Lake drawdown (contingent upon lakeshore property owner sign off and ONR approval) TBD 6/20/2018 x Feasibility Stud: Enhancement Possibilhiesfor KL -P1 TBD 6/20/2014 Feasibility Study: Enhancement Possibilities for KL -P2.1 TBD 6/20/2015 Feasibility Study: InfiltrationBioretention Possibilities in on Public Lands in the Keller Lake Untreated Area TBD 6120/2016 Feasibility study: Redwood Drive Pie Extension, compare results to state e, tali standard TBD 6/20/2017 x Install at least one feasible project in the Keller Lake watershed per 2014 -2017 studies TBD 6/20/2018 x Monitor E. coli from McNamara Pond (WVR- P443): 2 summer calendar mordh sampling rounds at dicharge pipe, at least 5 samples taken per calendar month that is sampled, compare results to state e. coli standard TBD I 6/20/2014 Public education focus on min ardens TBD 6/20/2015 x x Evaluate buffer and mowing policies on Cit owned properties located in the EVR & WVR watersheds ITBD 6/20/2018 Public education focus on et waste TBD 6/20/2017 x Public education focus on pond buffers JTBD 6/20/20181 x I x Strategies for continued BMP implementation beyond the term of this permit. PART II.D.6.f.(3)_ The City will track load reductions through a combination of modeling and monitoring. The City intends to explore opportunities to implement additional best management practices and project s in future years until modeling or monitoring shows that WLAs have been met or the subject waterbody is meeting State water quality standards for the pollutant in question. The City will continue to implement its SWPPP. Table 2 Target dates the applicable WL s will be achieved. PART II.D.6.f. 4 TMDL Pro act Tar et Data to Achieve WLA Lon and Fe uar Lakes Nutrient TMDL 2035 C tal, Keller, and Lee Lakes Nutdent Impairment TMDL 12035 Lower Mississippi River Basin Fecal Coliform Bacteria TMDL 12050 wq- shm4 -49c • 8116113 www.pca.stete.mous • Availableinaltematimformats • 651- 296 -6300 • 800.657 -3664 • TTY651- 282- 5332orWM57 -3864 Page l oft TMDL Wasteload Allocation Excel Spreadsheet PART II.D.6.a. -e. Copy and paste from the Master List MS4 TMDL Spreadsheet for your MS4 to the space below. Attach this completed form with your SWPPP Document at the time of submittal. At a minimum, provide all of the information " "' items (TMDL Project Name, _ Type of WLA, Numeric WLA, Unit, Flow Condition, and Pollutant of Concern). Percent Permittee name Preferred ID TMDL project name" Waterbody ID Type of WLA` Numeric WLA` Unit` reduction Flow condition* Waterbody name Pollutant of concern' Date approved Apple Valley City MS400074 Crystal, Keller, and Lee Lakes Nutrient Impairment TMDL 19 -0025 -00 Individual 00312 Ibs/da N/A Keller Lake Phosphorus 9/30/2011 Vermillion RiverNermillion Slough, 0% per p.7 of Hasting dam to Apple Valley City MS400074 Lower Vermillion River Watershed Turbidity TMDL 07040001504 Individual 75 kgtd.y kg/d. the TMDL Mississippi River TSS 9/29/2009 Vermillion River; Below trout stream portion to 10^12 South Br. Vermillion Apple Valley City MS400074 Lower Mississippi River Basin Fecal Coliform Bacteria TMDL 07040001 -507 Categorical 5.99 organisms/month High River Fecal Colrform 4/512006 Vermillion River; Below trout stream portion to 10^12 South Br. Vermillion Apple Valley City M8400074 Lower Mississippi River Basin Fecal Coliform Bacteria TMDL 07040001 -507 Categorical 1.57 o anisms/month Moist River Fecal Coliform 4/5/2006 Vermillion River; Below trout stream portion to 10^12 South Br. Vermillion Apple Valley City MS400074 Lower Mississippi River Basin Fecal Colrform Bacteria TMDL 07040001 -507 Categorical 0.36 organisms/month Mid -Ran a River Fecal Colrform 4/512006 Vermillion River; Below trout stream portion to 10^12 South Sr. Vermillion Apple Vall.y City MS400074 Lower Mississippi River Basin Fecal Coliform Bacteria TMDL 07040001 -507 Categorical organisms/month Dry River Fecal Coliform 41512006 Vermillion River; Below trout stream portion to 10Al2 South Br, Vermillion Apple Valley City MS400074 Lower Mississippi River Basin Fecal Colform Bacteria TMDL 07040001 -507 Categorical organisms/month Low River Fecal Coliform 4/5 12006 Vermillion River; South W12 Sr. Vermillion River to the Apple Valley City MS400074 Lower Mississippi River Basin Fecal Colrform Bacteria TMDL 07040001 -506 Categorical 8.62 organisms/month Hi h Hastings Dam Fecal Coliform 4/5/2006 Vermillion River; South 10Al2 Br. Vermillion River to the Apple Valley City MS400074 Lower Mississippi River Basin Fecal Coliform Bacteria TMDL 07040001506 Categorical 3.09 o anisms/month Moist Hastings Dam Fecal Coliform 4/5/2006 Vermillion River, South 10Al2 Br. Vermillion River to the Apple Valley City MS400074 Lower Mississippi River Basin Fecal Coliform Bacteria TMDL 07040001 -506 Categorical 1.57 or anisma/month Mid-Range Hasti s Dam Fecal Colrform 4/5/2006 Vermillion River; South 10^12 Br. Vermillion River to the Apple Valley City M8400074 Lower Mississippi River Basin Fecal Coliform Bacteria TMDL 07040001 -506 Categorical 0.30 organisms/month Dry Hastings Dam Fecal Coliform 4/512006 Vermillion River; South 10Al2 Br. Vermillion River to the Apple Valley City MS400074 Lower Mississippi River Basin Fecal Colfforn Bacteria TMDL 07040001506 Categorical -g-isms/month Low Hastings Dam I Fecal Colrform 4/5/2006 Apple Valley City MS400074 Long and Farquar Lakes Nutrient TMDL 19- 0022 -00 Individual 0.13 Ibsrda N/A Long Lake Phosphorus 4/8/2009 , Apple Valley City MS400074 Long and Farquar Lakes Nutrient TMDL 19- 0023 -00 Individual 0.171bsrda N/A Farquar Lake Phosphorus 4/8/2009 wq- smn4- 49,•8116113 - pca.srete.mn.us Aveilableineltemstivefonnats 651- 2966300 800 -657 -3864 1TY651- 282- 5332or806657 -3864 Page toff City of Apple Valley MEMO Public Works Department TO: Mayor, City Council and City Administrator FROM: Todd Blomstrom, Public Works Director DATE: December 12, 2013 SUBJECT: ISSUANCE OF A BUILDING PERMIT FOR FOOTINGS AND FOUNDATION INSTALLATION FOR ISD 196 FACILITY, ROSEMOUNT SCHOOL DISTRICT 2ND ADDITION On November 7, 2013, the Apple Valley City Council approved the preliminary plat, site plan and building permit authorization for a new school facility located at 14445 Diamond Path, within the proposed plat of Rosemount School District 2nd Addition. Independent School District (ISD) 196 is now in the process of completing the final plat for the project. City staff anticipates that the final plat will be placed on the City Council agenda for consideration in January 2014. The construction management company for ISD 196 has submitted the attached letter requesting issuance of a footing and foundation building permit for the project. The attached letter acknowledges that the district assumes the risk of proceeding with construction of footings and foundations in advance of the City approving the final plat. The applicant has indicated the desire to avoid additional costs that are commonly encountered with building foundation construction in cold weather during the winter season. Recommended Action: Approve issuance of a building permit for construction of footings, foundations and associated retaining walls for an Independent School District 196 facility located within the proposed plat of Rosemount School District 2nd Addition. TAB :jcb Attachments P)'- k vi r'owd f'vw%a rtrc i Vo'c (t' ,�.q , November 18, 2013 City of Apple Valley 7100-147 1h Street West Apple Valley, Minnesota 55124 ATTENTION: Don Harmsen RE: ISD #196 - ECFE/ECSE /ABE FACILITY FOOTINGS/FOUNDATION BUILDING PERMIT Dear Don: On behalf of Independent School District # 196 we are formally requesting a building permit for footings and foundations for the north building retaining wall and the north building retaining wall only. We have previously submitted a permit application and drawings to Mr. Stensland. Independent School District # 196 is aware of the absence of a signed Development Agreement and an approved Final Plat. Independent School District #196 will assume all risk associated with proceeding without this approval. Thank you for your help in this matter. Yours very truly, ?I U4 - 1 4W:z", Shane Butler Project Manager SB:vv cc: Mike Schwanke, ISD R. Scott McQueen, WAE Charles Roos, BKBM Brooke Peterson, BC 1306.510 FA2013 \13061SD 196\SCORRESP\3MISC\Cn Y\Pertnits \FootfowdationBudd ngPemtit.doc 5270 West 8 Street a Suite 550 a Minneapolis, W 55437 a (952) 831 -5408 a (800) 290 -0119 a Fax (952) 831 -1268 a Website www.bossardt.com CM see 4.:Y 0000 *1111® 000 City of Apple MEMO Public Works Department TO: Mayor, City Council and City Administrator FROM: Colin G. Manson, City Engineer DATE: December 12, 2013 SUBJECT: RESOLUTION REALLOCATING SPECIAL ASSESSMENTS IN APPLE VALLEY EAST FAMILY 2ND ADDITION In 2013 a portion of the Apple Valley East Family Addition was subdivided to create the Apple Valley East Family 2nd Addition. As a result of this subdivision, levied assessments associated with the land must be re- apportioned over the newly created parcels. Staff has worked with the developer to establish the reallocation of all existing levied assessments on the property. The following table summarizes the existing assessment balances for the parcel formerly identified as Outlot A, Apple Valley East Family Addition PID# 01- 11758 -00 -010. Existing unpaid balances are as follows: City Project # 06 -331 00 -128 03 -237 08 -404 Assessment Roll # 564 569 580 602 Outlot A $21,737.14 $34,165.96 $182,202.42 $341,903.44 Reallocation amongst the lots associated with the Apple Valley East Family 2nd Addition is recommended as follows: City Project # 06 -331 00 -128 03 -237 08 -404 Assessment Roll # 564 569 580 602 Lots 1 -8, Blk 2 and $1,449.14/ea $2,277.73/ea $3,038.13/ea $0 Lots 1 -4 & 17 -19 Blk ($21,737.14 ($34,165.96 Total) ($45,571.90 3 (15 Total Lots) Total) Total) Lots 1 -7, Blk 1 and $7,191.08/ea $2,731.52/ea Lots 5 -16, Blk 3 (19 $0 $0 ($136,630.52 ($51,898.96 Total Lots) Total) Total) Outlot A $0 $0 $0 $290,004.48 Redistribution of the assessment value will not have an impact on the total value of payments for the assessments. Recommended Action: Adopt Resolution Approving Proposed Assessment Reallocation for the Apple Valley Family 2nd Addition - Assessment Roll Numbers 564, 569, 580 and 602. CGM:jcb Attachments c: Todd Blomstrom APPLE /ALLEY EAST FAMILY 2ND ADDITION AREA SKETCH 1 2 nom.. 8 1 2 3 4 5 6 7 2 aAr- 4 nom. Mg. a e - Mg. 3 4 Rdd 9 �y A 6 ee,,11 5 p 4 �� = 1 y/ 2 p�y �'�° atOMs R MAVw R��W aLLMw Rt 1-- O.1m 6f . 3 am 6 19 11 12 13 14 15 16 17 18 am., 7 d n'hSS: OULOT A AREA SUMMARY BLOCK 1- 00. 864 SF. 1 AC. BLOCK 2 - 70,788 0F. 1.6184 AG BLOCK 3 - 157.400 SF. 34138 AC. TOTAL LOT AREA - 200.501 8F. 08087 At TOTAL WHAT AREA - 743,241 SF. 85839 AC. R/W AREA - 03,913 SF. 2.1550 AC. TOTAL AREA - 83-,735 8F. 143458 AC. OUTLOT 8 PT�NEER CITY OF APPLE VALLEY RESOLUTION NO. 2013 - A RESOLUTION REALLOCATING SPECIAL ASSESSMENTS IN THE APPLE VALLEY EAST FAMILY 2ND ADDITION WHEREAS, the City of Apple Valley levied special assessments against certain property in the Apple Valley East Family Addition development area formerly identified as PID# 01- 11758 -00 -010, Outlot A, Apple Valley East Family Addition (the "Property ") for the following Proj ects: City Project No. 00 -128, County Road 31 Storm Sewer, City Project No. 03 -237, 153rd Street Construction, City Project No. 06 -331, Southeast Trunk Water Main, and City Project No. 08 -404, Apple Valley East Family Addition; WHEREAS, the initial amounts of the special assessments levied against the Property were as follows: City Project # 06 -331 00 -128 03 -237 08 -404 Assessment Roll # 564 569 580 602 Outlot A $36,228.69 $51,248.96 $273,303.61 $394,504.00 WHEREAS, after the special assessments were levied, the Property was re- platted as Apple Valley East Family 2nd Addition; and WHEREAS, Dakota County requested that the City of Apple Valley reallocate the unpaid balances, including principal and accrued interest, of the special assessments among Lots 1 through 7, Block 1, Lots 1 through 8, Block 2, Lots 1 through 19, Block 3 and Outlot A Apple Valley Family 2nd Addition; and WHEREAS, the current unpaid balances, including principal and accrued interest, of the special assessments levied against the Property are as follows: City Project # 06 -331 00 -128 03 -237 08 -404 Assessment Roll # 564 569 580 602 Outlot A $21,737.14 $34,165.96 $182,202.42 $341,903.44 NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that the unpaid balances, including principal and accrued interest, of the special assessments levied against the Property shall be reallocated among Lots 1 through 7, Block 1, Lots 1 through 8, Block 2, Lots 1 through 19, Block 3 and Outlot A Apple Valley Family 2nd Addition based on lump sum per lot as follows: City Project # 06 -331 00 -128 03 -237 08 -404 Assessment Roll # 564 569 580 602 Lots 1 -8, Blk 2 and $1,449.14/ea $2,277.73/ea $3,038.13/ea $0 Lots 1 -4 & 17 -19 ($21,737.14 ($34,165.96 Total) ($45,571.90 Blk 3 (15 Total Lots) Total) Total) Lots 1 -7, Blk 1 and $7,191.08/ea $2,731.52/ea Lots 5 -16, Blk 3 (19 $0 $0 ($136,630.52 ($51,898.96 Total Lots) Total) Total) Outlot A $0 $0 $0 $290,004.48 BE IT FURTHER RESOLVED, that the unpaid balances, including principal and accrued interest, of the special assessments shall be levied as reallocated herein. ADOPTED this 12th day of December, 2013. Mary Hamann- Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk Li. K. 000 CITY OF 0900 APPLE VALLEY MEMO 0 *00• •00• 4100 Administration Department TO: Mayor and City Council of Apple Valley Tom Lawell, City Administrator FROM: Charles Grawe, Assistant City Administrator DATE: December 12, 2013 SUBJECT: Renew Agreement with Apple Valley Chamber of Commerce to Administer the Convention and Visitors Bureau On June 27, 1996, the City of Apple Valley entered into an agreement with the Apple Valley Chamber of Commerce establishing the Apple Valley Tourist Bureau, later renamed Apple Valley Convention and Visitor's Bureau. The agreement contains a sunset clause that dissolves the Bureau after one year. The proposed agreement is a one -year extension largely similar to the current agreement. Due to the uncertainty in the economy, staff recommends continuing with one -year agreements. Highlight of Modifications The only recent significant change involves language pertaining to the verification of expenditures as the Chamber is now using its staff and software to maintain financial records instead of a public accountant. Staff recommends that the City Council approve the attached modified agreement extending the term of the Convention and Visitors Bureau through December 31, 2014. CONVENTION AND VISITORS BUREAU AGREEMENT THE CONVENTION AND VISITORS BUREAU AGREEMENT, (the "Agreement ") is made by and between the City of Apple Valley, a Minnesota municipal corporation (the "City ") and the Apple Valley Chamber of Commerce, a Minnesota non -profit corporation (the "Chamber ") and jointly referred to as the "Parties ". WHEREAS, under the authority of Minn. Stat. §469.190, the City by ordinance imposed a local lodging tax to fund a local convention and visitors bureau for the purpose of marketing the City as a tourist center; and WHEREAS, the Chamber has established and will maintain a convention and visitors bureau (the "CVB ") for the purposes of marketing the City; and WHEREAS, accepting the services of the CVB to promote the City as a tourist center is desirous and required in order to efficiently and effectively promote the City's tourism business; and WHEREAS, the CVB is capable of handling all monies funded by the City for the purposes of marketing the City as a tourist center; and WHEREAS, to provide for the marketing of the City as a tourist center, it is in the best interest of the City and the Chamber to enter into this Agreement. NOW, THEREFORE, in consideration of the foregoing premises, the Parties hereto agree as follows: 1. Convention and Visitors Bureau Created. The Chamber agrees to maintain a Bureau, to be known as the Apple Valley Convention and Visitors Bureau, which Bureau shall be a division of the Chamber. The CVB shall consist of seven (7) members. The CVB shall include two (2) members appointed by the Apple Valley City Council; the remaining members, all of whom shall live or work in the City of Apple Valley, shall be appointed by the Chamber. 2. Services Rendered by Bureau. The CVB shall develop and administer programs to advance the economic impact of tourism in the City through planning efforts to improve the tourism product/service mix in Apple Valley and by attracting visitors, meetings, trade shows and other like events. The CVB shall develop and administer such programs in accordance with the CVB's annual marketing plan. 3. Information /Charges. All services provided pursuant to Paragraph 2 of this Agreement shall be without charge to any person or organization using such services except those charges necessary to cover out of pocket expenses and the cost of administration as the CVB deems necessary. 4. Funding. The City shall remit to the Chamber ninety -five percent (95 %) of the City's gross proceeds from the lodging tax imposed under the City's ordinance, however, the total amount of the proceeds remitted to the Chamber shall not exceed $100,000.00. Such funds paid by the City shall be used by the CVB exclusively for the purpose of funding the CVB's services under this Agreement. 5. Budget Approval. The Chamber shall submit to the City an Annual Operating Budget (the "Budget") for the CVB for approval by the Apple Valley City Council on or before December 31 of each previous year. Such Budget shall detail with specificity the uses to which the funds shall be spent to provide the services required hereunder. No modification in such Budget shall be made in excess of ten percent (10 %) without prior approval of the Apple Valley City Council. The CVB shall have no deficit financing. Funds may be carried into the next year however when appropriate. 6. Verification of Expenditures. The Chamber shall submit to the City, a copy of the CVB's monthly checking (and any other banking) statements and an annual financial statement, verified by the President of the Chamber. The City shall have the right of access to the books and records of the CVB, at any time during normal business hours, to audit any item of revenue or expenditure. The Chamber shall provide for at least two signatures being needed to draw on the checking account and any other banking account holding the funds of the CVB. 7. Indemnification. The Chamber agrees to indemnify, defend and hold the City harmless for any claims, demands, actions or causes of action arising out of any act or omission on the part of the Chamber, its agents, servants or employees in the performance of or with the relation to any of the work or services performed or furnished by the Chamber or the CVB under this Agreement. 8. Insurance. A. General Insurance Requirements. The Chamber shall not commence any work or services under this Agreement until it has obtained all insurance required under this provision and shall have filed a Certificate of Insurance or certified copy of the insurance policy with the City. Each insurance policy required hereunder shall contain a clause providing that it shall not be canceled, reduced in coverage or lapsed by the insurance company without thirty (30) days' written notice to the City of its intent to cancel or effect a reduction of coverage or non renewal. B. Liability Insurance. The Chamber shall procure and maintain during the term of this Agreement general personal injury liability and property damage insurance with a minimum coverage limit of $500,000.00 per occurrence which shall protect it, the CVB and the City from claims for damages for personal injury, including accidental deaths, which may arise from the work or services furnished under this Agreement, whether such 2 work or services be by the Chamber or by anyone directly or indirectly employed by the Chamber. The Chamber shall procure and maintain during the term of this Agreement, liability and property damage insurance for the CVB's directors. C. Workers Compensation and Employer's Liability Insurance. The Chamber shall secure and maintain during the term of this Agreement, Worker's Compensation and Employers' Liability Insurance as required by law for its employees engaged directly or indirectly in the work and services under this Agreement. The Chamber shall also maintain insurance required under any other employee benefit acts in force and required by law. The City shall be named as an additional insured. 9. Alteration or Modification of Agreement. A. Any alteration, variation, modification or waiver of any provision of this Agreement shall be valid only after it has been reduced to writing and duly signed by both Parties. B. This Agreement shall constitute the entire Agreement between the Parties and supercedes all prior oral or written negotiations relating to the subject matter hereof. 10. Term of Agreement. The Agreement shall be dissolved automatically on December 31, 2014 subject to reconfirmation by the City and the Chamber. Either party may withdraw from this agreement with at least 60 days notice subject to take effect on December 31 of said year during the duration of this agreement. 11. Waiver of Breach. The waiver by either party or any breach of this Agreement by the other party shall not operate or be construed as a waiver of any other breach. 12. Assignment. The Chamber shall not assign, transfer, encumber, hypothecate, or otherwise dispose of any of its right, title or interest in, or to, or under this Agreement without the prior written consent of the City, and any purported such assignment, transfer, encumbrance, hypothecation or disposition without such consent shall be prohibited and void. 13. Notices. Any notice required or permitted under this Agreement shall be in writing and shall be deemed to be given when and if sent by certified mail, return receipt requested, postage prepaid, properly addressed as follows, or such other address as may hereafter be designated in writing by either of the Parties: 3 IF TO THE CITY: CITY OF APPLE VALLEY 7100 West 147 Street Apple Valley, Minnesota 55124 IF TO THE CHAMBER: APPLE VALLEY CHAMBER OF COMMERCE 14880 Galaxie Avenue, Suite 101 Apple Valley, Minnesota 55124 14. Severability. The provisions of this Agreement are not intended to be severable, and the invalidity or unenforceability of any said provisions, or any portion thereof, shall not render the remaining provisions of this Agreement inapplicable or unenforceable. 15. Law Governing. This Agreement shall be governed by and interpreted under the laws of the State of Minnesota. 16. Headings. All headings preceding the paragraphs herein are for the purpose of identification only and may not be used for the purposes of construing any provisions contained herein. 17. Singular - Plural. Wherever necessary or proper herein, the singular imports the plural and vice versa, and masculine, feminine and neuter expression shall be interchangeable. 18. Counterparts. This Agreement may be executed in one or more counterparts, all of which shall be deemed one and the same original instrument. Passed and duly adopted this day of December, 2013 by the City Council of the City of Apple Valley. CITY OF APPLE VALLEY By: Mary Hamann- Roland Its: Mayor By: Pamela J. Gackstetter Its: City Clerk 4 Passed and duly adopted this day of , 2013 by the Board of Directors of the Apple Valley Chamber of Commerce. APPLE VALLEY CHAMBER OF COMMERCE By: Scott Kadrlik Its: Chair By: Edward G. Kearney Its: President 5 4. K. •• • CITY OF 0000 APPLE VALLEY MEMO •900• •00• 000 Administration Department TO: Mayor and City Council of Apple Valley Tom Lawell, City Administrator FROM: Charles Grawe, Assistant City Administrator DATE: December 12, 2013 SUBJECT: Approve 2014 Convention and Visitors Bureau Budget and Marketing Plan Attached are the proposed 2013 Apple Valley Convention and Visitors Bureau (formerly Tourism Bureau) Budget and Marketing Plan submitted by the Chamber of Commerce. On June 27, 1996, the City of Apple Valley entered into an agreement with the Apple Valley Chamber of Commerce creating the Apple Valley Convention and Visitors Bureau. As part of the agreement, the Chamber of Commerce is required to submit to the City Council an annual operating budget for City Council approval. Under the current agreement which expires on December 31, 2013, the City's contribution to the Bureau is 95% of lodging tax receipts, which are received from the visitors to the City staying at the hotels. The proposed 2014 budget totals expenditures of $100,000.00, down from $104,000.00 proposed expenditures in 2013. The difference is primarily due to the elimination of the set -aside for the monument sign pending further investigation about how or if lodging tax proceeds can be applied to this type of advertising. Of the 2014 total, $14,000.00 (or 14% of expenditures) is for staff salaries, rent for the Visitor's Center, capital equipment, and other overhead costs. The remaining $86,000.00 of expenditures (or 86 %) is for direct marketing activities. The budget income and expenditures projections do not include special project fund requests from the CVB to the City. The attached Marketing Plan explains the Apple Valley CVB marketing philosophy accompanying the proposed budget and details the types of advertising that would be done. Unlike the traditional print ads which had long lead times which could be documented long in advance, a web -based strategy will require more opportunistic advertising as it becomes available. Thus, unlike past marketing plans that were largely charts of scheduled print ads, this marketing plan is more of a narrative explaining the guiding rationale for the larger categories of advertising that will be determined in more detail during the year. The City pays the Chamber in monthly increments based on lodging tax receipts. Staff recommends the City Council approve the proposed 2014 Convention and Visitors Bureau Budget and Marketing Plan. Please feel free to contact me with any questions about this item. Attachment Apple Valley Chamber & Convention & Visitors Bureau 2414 Marketing Plan Preface: The Annual Marketing Plan document is intended as a guideline for tourism promotional efforts during each calendar year. This document has a budget attached for 2014 which was approved by the Convention & Visitors Bureau Board on December 4 The CVB Board is part of the Apple Valley Chamber of Commerce and follows the Chamber's bylaws and procedures. The City and Chamber both appoint representatives to the CVB Board. Executive Summary • This marketing plan continues our focus on a stronger online presence with Explore Minnesota as well as expanding a very successful direct mail campaign to residents. We budgeted for a new resident postcard campaign to three cities and Apple Valley for a fall referral campaign but they elected to wait until next year, saving $20,000 for carryover. The focus was on referrals of friends, visitors and business acquaintances of residents. • Continuing in 2014 is our focus on completely redesigning the shared Chamber and CVB website. While our old website was very good a few years ago, cell phone and tablet users want information quickly today (instant) and in a very simple format. While our old website with a wall of 3D pictures on the gateway is "cool," it takes too long to download and is difficult to navigate in today's instant online world. The CVB Board was shown the new website and asked for modifications at the Dec. 4 th meeting. It will go live before January 1 st . • Monument into Apple Valley —There is only a small sign that states you are in Apple Valley at Cedar and 35E. With 1.3 million visitors visiting our Minnesota Zoo annually, this is a missed opportunity to capture a portion of this market to shop, dine or use our services in downtown Apple Valley. For two years, the CVB is put money in a separate escrow account exclusively for the near future construction of a welcoming city monument that will read a message similar to "Welcome to Apple Valley, Home of the Minnesota Zoo and 20 Best Place to Live. Downtown 1 mile ahead." This will have a huge impact on our tourism, restaurants, shopping and even visitors looking for lodging. We were just informed by the City at the Dec. 4 th CVB meeting that we cannot use these funds for that use. We will not put in any more reserves for the purpose and look for a ruling from the City Attorney as to how we can still assist with the monument. • CTM Brochure distributes our Apple Valley Tourism brochure at hundreds of racks from Des Momoines to Duluth. This past year we added Wisconsin to Eau Claire and Rochester down to LaCrosse. • As our Minnesota Zoo coupon expires, we will be printing a redesigned tourism rack brochure with 40,000 copies. They expire Dec. 31 We are looking for a professional designer. • Minnesota Zoo is expanding and adding a new entrance on the east side. We have been in consultation with Bruce Nordquist at the City to look at having a joint presence in the new zoo entrance for shopping, dining and lodging in Apple Valley. Money has been set aside. ■ The CVB continues to donate money for many of the local sporting events at the High Schools, bowling alleys and park and recreation fields and facilities. Most of the money is for welcome ads in the event programs with visitor website information. r New Paragon Factory Outlet Mail will be a major tourism draw to our area and is expected to open in August, 2014. We are ready to push our Fall 2014 campaign to include this as another reason to stay in Apple Valley is we are so close to MN Zoo, Paragon Outlets and Mall of America. Combined with the new Red Line Transit, this will really help us with visitors. ■ It should be noted that the new owners of Americinn have been invited and have a reserved place on our CVB Board but have not attended any meetings until Dec. 4 Ed Kearney however has met with them almost every month to keep them apprised of everything both tourism related as well as through the transit construction period and paving detours etc. They were very grateful and appear to now be poised to become more active with the CVB. Continuing CVB Programs • The Chamber APP for Apple Valley called MyChamberApp, is the first in Minnesota to do so and still one of only five communities with an App. The App (FREE to download) was paid for completely by the Chamber and therefore at no cost to the CVB, which saved the CVB $1,000 annually. Hotels, restaurants, attractions and things to do are featured and it includes coupon "Hot Deals" for tourists to call and mapping directions from where you are standing. The ability to have a coupon in the APP is already being used. It is connected to the Chamber's website's Hot Deals so that any change of coupon there is automatically put on the App. • Instead of creating separate websites we redesigned the both the Chamber site and the new CVB site to use cutting edge "Responsive Technology," which automatically re- aligns itself to any size device be it computer, laptop, tablet, phone or watch. Instead of finding tiny print to expand, the reader sees easy to navigate pages that fit the device much like "spandex." • The Chamber will continue to feature tourism on its homepage as long as we have a partnership agreement in place with the City. The Chamber is paying for any business changes and the CVB will pay the tourism side. This partnership has worked very well. • We have moved up on the home page of Google, often ahead of MN Zoo and just behind the City of Apple Valley through our Google Maximization program we launched. • This budget includes building on last year's programs while adding funds to extend our reach through the Metro CVB's Partnership, which offers three levels of CVB participation and we chose the middle Platinum Partnership. • The Metro CVB's Partnership, facilitated by Explore Minnesota State Tourism Office, put our City name in response pieces, the State Tourism website, direct mail, e-mail marketing, Twins games, tourism itineraries and a dozen magazines including O (Oprah), Parade, a handful of tourism magazines and even Winnipeg. We will be seen by millions of people. We will continue this partnership in 2014. The new emphasis will be on a new joint program to completely saturate the Winnipeg market with our partners. • We will again have enhanced marketing inn both State Tourism office's new website and in their Explore Minnesota Newspaper insert in the Star Tribune to 1/3 million readers statewide (3 times per year) and distributed at Visitor Centers and in fulfillment mailings. • The Chamber however once again for the 12 years Ed Kearney has been President, has chosen not to increase and administrative fees even though we've added a hotel and doubled income. • We have re- printed a new walking around map for the hotels counters in full color tear off sheets. IMAX also uses these in great quantity. We just printed 30,000 regional maps which are of Apple Valley on one side and the Twin Cities on the other. Each is folded to the size of a wallet and put in display racks at our hotels and visitor center. • We have made arrangements for 20,000 maps to be distributed to High Schools and sporting events for visitors attending tournaments, band competitions etc. • We look to continue taking advantage of our larger than life Apple Valley ads promoting our hotels, restaurants and shopping to thousands of IMAX viewers on their screen every movie. • The hotels told us our direct mail campaign to residents in four cities was so successful, they want to do it again. However due to the new Hotel owners at Americlnn, they decided to wait until 2014 and carryover the funds of $20,000. 20% off hotel coupons were sent first class mail by us to every resident in Apple Valley, Rosemount, Farmington and Lakeville. The CVB recently expanded this to include Burnsville as well as Apple Valley again. This will be planned to distribute to every home in various cities in September 2014 depending on the economy. • Last year, our newest hotel, GrandStay Hotel & Conference (new name) has added a long awaited Conference Center called LaGrand. It is filling quickly and attracting meetings, weddings, youth groups, sporting groups etc. to come to Apple Valley. We used to lose this business to the surrounding cities. We see this as helping fill rooms including overflow to Americinn. We expect the new Clubhouse at Valleywood to attract more weddings and thus retain more catering, room nights and services for Apple Valley. • The CVB also bought Kiosks for both hotel lobbies to promote tourism options, maps for dining and shopping and discounted tickets for the Great Clips IMAX and Minnesota Zoo. We recently bought more kiosks for the hotel to expand the exposure of the IMAX/Zoo offerings to more hotel residents. Leadership • Chamber President Ed Kearney has been re- elected by his peers to be Chairman of the Metropolitan Coalition of Chambers of Commerce, and is the first to serve a second term. This leadership brings great attention to Apple Valley as well as helps with future co -op opportunities with other CVB's and Chambers. • Ed was just selected by the US Chamber Board Chairman of their Institute Program at Loyola Marymount College in Los Angeles, California, to be in charge of their incoming class of Chamber Presidents. This is a 4 year program where Chamber Presidents become certified by US Chamber as IOM or a degree of Institute of Organizational Management. This is a huge honor to be selected out of thousands of Chamber Presidents in the US. • Chamber President Ed Kearney has spent nearly a decade representing Apple Valley on the critical Minnesota Zoo's Legislative Board. We have been part instrumental in helping secure $42 million for the Minnesota Zoo the last two years that paid for their Grizzly Coast and now the "Heart of the Zoo" $20 million project completed this past year. This funding helps expand the Zoo into a world class Zoo, thereby benefitting Apple Valley directly. Lee Ehmke, Minnesota Zoo Director has many times cited the Chamber and Ed at his functions and speaking engagements, for our continuing leadership and partnership with the zoo. Attachment: Apple Valley Convention & Visitor Bureau 2014 Budget 2014 Draft Budget by CVB Board & Chamber Board a 3 20 Income ®- - Budget Budget Budget Carryover from. Previous Year 30ODD 37400 30000 Lodging Tax Expected 55000. `75000 6,7 70000 Total Income 85000 91000 104( X? 100000 Expenses Apple Valley Chamber Visitor Ctr., Phones, Email, Web, Admin. & Mktg. 14000 ':':'14000'_-,l4000 14000 Website: Develop /Maintain /Update CVB Homepage 2500 504 5031 5000 Apps & Maps Penetration for Smartphones 2000 200x3 � 2000 CTM Brochure Distribution (Des Moines to Duluth on 35) 3000 -500Q 6000 CTM Go Map (50,000 at 500 displays) 6003 100(? 3000' 2000 Media (Direct Mail, Online, MOA, 3rd Party Merchants (i.e. Airport, VIS) 11500 21500 19000' 20000 Explore MN Web AV, CVB Bundle & Other Special Deals 7000, 7000_1 8000 Explore MN Star Tribune Community Listing Year'round (3 issues) March Color 4SQ0 4500 4500 4500 August Color 2500 3500 350D 3500 November Color 4500 4500 4500' 4500 Postage 1500 10 1000' 1000 Billboard, Hwy. 52 (co -op with IMAX & Hotels) 1500 0 Billboard, 1-35 (production of sign $1,000) 5000 4 IMAX Continuous Ad (Received 2 for 1 special, ran June 09 -Dec. 31,09) 3000 3000 3000 3000 Metro CVB Partnership 7500 75001 7500; 7500 Coupon Fulfillment Brochure (Redesign and Reprint 40,000 pieces) X000 0 5000 7000 800 Number 400, 5031 500 500 MN Zoo Presence in Expansion 1400 200 4(100 Marketing Opportunities Reserve 5000-11 =5000 5000' 5000 1 - 35 & Cedar Monument (Advertising Words) 5000 5000 10000 Event Welcome Ads 1000 1500 2000 Total Expenses Subtotal Income less Expenses 85000 91000 104000 100000 TOTAL 0 0 0 000 q. L City of Apple Valley MEMO Public Works Department TO: Mayor, City Council, and City Administrator FROM: Jane Byron, Water Quality Technician DATE: December 12, 2013 SUBJECT: BLUE THUMB PARTNER AGREEMENT Blue Thumb Planting for Clean Water is a Minnesota -based cooperative education initiative that seeks to encourage homeowners to install native gardens, raingardens, and native plant shoreline stabilizations (buffers) for their benefits to water quality. Partners must renew their membership annually by signing the partner agreement and pledging either time, money, or a combination thereof. The City of Apple Valley has pledged time since joining in 2007. Activities that qualify toward fulfilling the time pledge encompass activities the City was already participating in, such as informational booths at public events, City newsletter articles on planting for clean water, and advertisement of workshops that train residents on planting for clean water. The organization currently consists of about 70 partners from the public, private, and nonprofit sectors. The benefits of partnership are numerous. Blue Thumb partners are able to pool together knowledge, experience, and resources for greater visibility and recognition by the public. All Blue Thumb partners have access to materials developed by partners, which have thus far included brochures, banners, a raingarden design and installation guide for homeowners, a guide to water friendly lawn care, planting for water quality introductory and design workshops, a comprehensive website with design and vendor information, and numerous other outreach materials. The Blue Thumb program has participated in events such as the Minnesota State Fair that the City would not normally have the funding or opportunity to be a part of The Blue Thumb program is one of the key components of the City of Apple Valley's stormwater education and participation program. As a part of the City's NPDES Municipal Stormwater Permit, the City is required to provide stormwater education and outreach and participation opportunities. Recommended Action: Approve Membership as a Blue Thumb Planting for Clean Water Partner and Approve 2014 Partner Agreement. JB :jcb Attachment 2014 Blue Thumb Partners'Agreement & Logo Standards Manual Updated October 18, 2013 The enrollment /membership renewal period for 2014 is December 1 -31, 2013. Materials orders (such as bookmarks & brochures) for 2013 are due by January 31, 2014. Please note that the Program Support section of this document has been revised for 2014 based on partner input. Partner contributions of all kinds are essential to continue expanding and improving Blue Thumb. On behalf of the Steering Committee, thanks for your continued commitment to this work. We are looking forward to a great 2014! Th ors OW PLANTING FOR CLEAN WATER TI Blue Thumb Partners'Agreement and Logo Standards Table of Contents pg. 3 Benefits of Being a Blue Thumb Partner 4 Program Overview 5 Blue Thumb Program Goals & Strategies 6 2014 Calendar 7 -8 Definitions 9 Terminology 10 Primary Signature Logo Logo +Tagline 11 Signature Sizing Minimum Size Clear Space 12 Signature Colors PMS Colors 4 -color process RGB equivalents 13 Typography /Font Usage Primary Typeface Secondary Typeface 14 -16 Partners'Agreement Thumb Blue ' .. Standards The Benefits of Being a Blue Thumb Partner Education "Protecting Minnesota lakes and streams starts at home. The Blue Thumb website is truly a one -stop- shop for residents who want to plant native gardens, raingardens and shoreline restorations" — Jessica Bromelkamp, Rice Creek Watershed District Collaboration "How else could a group staff 12 days of the State Fair and have exposure to thousands if not tens of thousands of visitors? Only through a partnership like Blue Thumb" — Angie Hong, Washington Conservation District and EMWREP "We would have never gotten attention from National Geographic without being the dynamic partnership that we are. Together, we are awesome!" Dawn Pape, Lawn Chair Gardener Resources "Having access to educational materials and displays has been a great advantage for a smaller group such as VLAWMO. Being a part of Blue Thumb means we can use these high - quality materials that we would not be able to produce on our own" — Kristine Jenson, Vadnais Lake Area Water Management Organization Networking /Referrals "The benefits of partnership include networking, access to potential customers and the promotion of native landscapes. The partners of Blue Thumb are a great bunch and we look forward to the meetings and the projects" -Tom Dickhudt, Sunrise Native Plants "As a company that designs and builds toward the primary goals of Blue Thumb, cleaner water and healthier lives, it has been a pleasure for EnergyScapes to work as a partner organization since near its inception. The power of collaborating with other like- minded companies, together with the expertise of Watershed Districts and city managers, has brought us in contact with the leaders in this industry segment. That is the subset who want to make a difference in their landscape practices, moving toward less water use and rebuilding our deep water resources as we reduce the impact of storm water runoff." Douglas Owens -Pike, EnergyScapes Blue Thumb Partners emphasized the importance of the following in 2013: • Having a shared vision for this work. • Being inclusive of and supporting a diverse partnership (both public and private). • Networking to share resources, materials, displays and knowledge - saves time and money! • Collaborating to participate in large -scale events and outreach campaigns (social media, website, etc.) and supporting one another in this work. • Providing educational opportunities for partners and the public. Providing a creditable and well- recognized brand to strengthen messaging and impacts as well as to add a level of professionalism to this work. • Increasing public awareness and action to implement Blue Thumb projects. • Increasing sales through advertising, marketing, and outreach at Blue Thumb events. Blue Thumb Partners'Agreement • Logo Standards Blue Thumb Program Overview The Blue Thumb — Planting for Clean Water program helps residents protect water quality by providing the resources and support needed to plan, purchase, and plant beautiful native gardens, raingardens, and shoreline stabilizations. Although the program was created by Rice Creek Watershed District, it is intended for use throughout the Midwest. A steering committee, consisting of representatives from various Blue Thumb partner organizations, establishes program goals and determines the strategic plan for the program. Main Components of the Blue Thumb program: I. User - friendly Website BlueThumb.org A. Partners of the Blue Thumb — Planting for Clean Water' program will be included, where applicable, throughout the BlueThumb website (i.e. partners, grants, find help, and news stories pages). A partner map and "find help" search tool were added to the website to help residents find the support, expertise, and resources needed to help plant native gardens, raingardens and shoreline stabilization. II. Collaborating on Educational & Outreach Efforts A. Partnerships The Blue Thumb program strengthens education and outreach in the public and private sectors by facilitating opportunities for collaboration between local governmental units (watershed districts, conservation districts, cities, counties), non - profits, nurseries, and landscape professionals. Partner benefits include professional development and networking, a listing on the website, credibility, job leads, use of shared resources and materials, shared promotions and outreach through traditional media outlets, social media networks, and special events. B. Educational and promotional materials available for purchase. All orders for the entire year of 2014 are due by January 31 2014 To order, login to the partner' portal page and click on the Google Doc order form. Click on the view available materials document next to the order form for details regarding what is available. Prices will vary based on the size of the order. Partners are encouraged to develop, share, and access materials on the Blue Thumb ftp site. This keeps the information we share with the public fresh and relevant. To purchase raingarden guides, visit the raingarden page on the Blue Thumb website to find out where you purchase these locally or online. Blue Thumb Partners'Agreement and Logo Standards Blue Thumb Program Goals & Strategies Program Goal The Blue Thumb program was created to improve water quality and habitat. Blue Thumb educates residents about the use of plants to reduce stormwater runoff and as a method for stabilizing shorelines. This program was designed to be a one - stop -shop for residents to implement projects. The website provides residents with details about workshops as well as contact information for local nurseries and landscape professionals. Strategies to Be Implemented in 2014 to Reach Program Goal (.Outreach and Education on Native Gardens, Raingardens and Lakeshore Stabilization using Native Plants a. Promote Blue Thumb via website and develop the website as needs arise. b. Promote Blue Thumb via a minimum of 50 workshops and presentations for residents and stakeholder groups in 2014 c. Implement a "train the trainer" workshop on Raingarden Design, Installation and Maintenance (and possibly other topics according to partner input) for partners interested in giving community presentations d. Promote Blue Thumb via a minimum of 100 press releases e. Promote Blue Thumb via a minimum of 130 newsletter articles f. Promote BlueThumb at a minimum of 60 events (e.g. State Fair, county fairs, "green"fa irs, lawn and garden shows, etc.) g. Promote Blue Thumb in libraries, city halls, social media and traditional media outreach efforts h. Incorporate Blue Thumb plantings in public spaces with signage recognizing Blue Thumb and all project partners. i. Develop social media marketing strategies and encourage partners to participate. II. Connecting Blue Thumb Clients to Commercial Partners a. Collaborateto effectively promote native plantings, raingardens and Lakeshore stabilization using natives b. Develop various display and promotional materials to meet the needs of private industry partners c. Develop marketing techniques and adapt as needed based on audience, message, etc. d. Collaborate to identify methods that make it easy for residents to purchase plants (e.g. plant drop- offs, plant sales etc.) e. Have the "The Blue Thumb Guide to Raingardens "and signs available for retail if desired III. Work with other agencies to expand the Blue Thumb program: a. Give presentation(s) to other agencies to introduce the program b. Have cities and other MS4s use the Blue Thumb program to help satisfy their federal Clean Water Act mandates (SWPPP requirements). Blue Thumb Partners'Agreement . Logo Stand . rds Blue Thumb Program 2014 Calendar December 2013 May • Dec 20 - Steering Committee meeting at Blooms Day 2014 (date to be determined) RWMWD office from 10 am to 12 pm Sign up for a shift at the Landscape Revival! • Dec 31 - 2014 partner agreements due • Dec 31 - Inkind /financial reporting and contributions due June • June 7 - Landscape Revival in Roseville • June 19 - Steering Committee meeting at January 2014 RWMWD from 10 am to 12 pm • Jan 23 - New partner training at CRWD from 9 am to 10:30 am • Jan 23 - Partner meeting at CRWD from July 10:45 am to 12 pm July 17 - Partner meeting at CRWD from 9:30 • Jan 31 - Annual materials order due am to 11:30 am • Create Mpls Home & Garden Show and Sign up for a shift at the State Fair! Landscape Revival committees August February Aug 21 to Sept I - MN State Fair • Feb 6 Steering Committee strategic planning meeting at RWMWD from 9 am to September 12 pm Add your completed projects to the Blue • Feb 20 - Train - the - trainer workshop; time Thumb website and location to be determined • Feb 26 to Mar 2 - Mpls Home and Garden October Show (sign up for shift!) Oct 2 - Steering Committee meeting at • Enter upcoming events on the Blue Thumb RWMWD from 10 am to 12 m calendar! p • Oct 30 - Partner meeting /training at CRWD from 9:30 am to 11:30 am (topic to be March determined) • Mar 20 - Steering Committee meeting at RWMWD from 10 am to 12 pm November • Include Blue Thumb in your event press Considerjoining the Steering Committee in releases this spring. 2015. April December • Apr 24 - Partner meeting at CRWD office Dec 11 - Steering Committee meeting at from 9:30 am to 11:30 am RWMWD office from 10 am to 12 pm • Create MN State Fair committee Dec 31 - 2014 partner agreements due • Sign up for a shift at Blooms Day 2014! Dec 31 - Inkind /financial reporting and contributions due Blue Thumb Partners'Agreement and Logo Standards Definitions Background Better landscapes result from a balanced mix of turf grass lawns and /or other traditionally manicured portions with areas that can use plants that require less maintenance. How the balance is made depends on what is appropriate for the overall situation. Also, what is appropriate for one part of a yard may be completely inappropriate in another part. Many factors should be considered in making planning decisions for any landscape project. Some of these are: • site conditions such as soil type and shade; • functional or use requirements such as play areas and structures; • surroundings such as shorelines, wetlands and /or neighborhood culture and environment; • personal tastes and interests of the land owner(s); • local codes, association covenants and other requirements placed by government agencies. Some places that are good candidates for using lower maintenance plantings are shorelines and wetland buffers. There are various options for landscaping these areas. One very desirable and increasingly popular option is to use native plants. Native plants are important to use because of their low maintenance, soil stabilizing, stormwater retention abilities, and wildlife attracting characteristics. It is also very important to help reintroduce the hundreds of wonderful plant species that were "here first" What is a "Native Plant "? Generally speaking, all species are native to someplace. But, people have taken many plants with them as they have emigrated around the world. In landscaping terms, "native" refers to a plant species that is used in a location or region where it grew before people began moving plants around. In the mid -west, this means before the time of settlement by Europeans around 1850. Many species are known to occur across relatively wide ranges of geography, climate and environmental conditions. It is commonly understood that sub - groups of these species became adapted to various local conditions within these wider ranges. These are called "local ecotypes" It is desirable to use the best adapted plants for a landscape project. Local ecotype native plants are clearly well adapted to local conditions. Therefore, Blue Thumb projects using native plants require local ecotype native plants. This means plant material propagated from original sources no farther than 200 miles (300 miles for trees and shrubs) from the project. Certain projects, such as ecological restorations, may require sources closer than this. What's the difference between a native plant and a "cultivar "? Many kinds of garden plants result from a breeding program or a deliberate process to select for certain desirable characteristics such as flower color. These plants are called "cultivars" The word is derived from the words "cultivated" and "variety" They are usually given a unique name. Most turf grasses as well as annual and perennial bedding plants are cultivars. There are cultivars that have been selected and bred from species native to the U.S. too. Their genetic make -up is considered to be somewhat narrowed and altered from the original source material. Therefore, cultivars may only be used in those Blue Thumb projects that specifically allow them. Native gardens are encouraged to be native, but not required to be. Cultivar use is allowed in raingardens. Shoreline stabilization plantings, however, must use only local ecotype native Thumb Blue Partners'Agreement and Logo plants. Regardless of their origin, culivars and non - native plants should not be introduced to the shoreland because they may invade existing native plant communities, their root systems may not adequately protect the shoreline from erosion, and they may not provide shelter and food for native animals. Why are distinctive regional landscapes important? An intriguing aspect of landscaping and gardening is that you have to work with what you have. Forthe most part, soils and climate conditions are givens. This means that a yard in Minnesota is fundamentally different from one in Arizona, or even Iowa. It should look like it too! However, the cultural forces of uniformity that give us identical big box stores and fast food restaurants across the land also tend to create a bland sameness in the style of our landscapes. While mass producers and marketers lower costs and broadens availability, it also turns something special into a bland commodity. Lowest possible up -front cost and standardization is fine for cars and electronic toys. It is questionable for food, a big threat for native plants and a disaster for regionally distinct, environmentally beneficial landscapes. One size definitely does not fit all and lowest price is not always best. Time and money invested into a quality landscape that promotes clean water benefits everyone. It's a lot less expensive to keep pollution out of our lakes and rivers by planting for clean water than it is to clean our waters up later. Written by Blue Thumb Partner, Karl Ruser Landscape Alternatives, Inc. Blue Thumb • .. Standards Terminology When discussing the three areas of the BlueThumb program, theyshould be listed either from least to greatest direct impact on waterquality (native gardens, raingardens and shorelinestabilization )orfromgreatesttoIeast impact on water quality (shoreline stabilization, raingardens and native gardens). Sample Descriptions of the Program Areas I. Design Native Gardens They are beautiful, cost less and require less maintenance than a lawn. Once established, native plantings need little weeding, watering, mulching or mowing. If. Create a Raingarden Filter dirty stormwater from streets and rooftops before it enters our lakes and rivers. The main purpose of a raingarden is to absorb stormwater runoff. Therefore, both natives and non - natives are acceptable in raingarden plantings. III. Stabilize Shorelines Roots of native plants are long so they anchor the soil and filter out pollutants as well as discourage geese from congregating. In stabilizing shorelines with plants, native plants must be used. To avoid confusion with other programs, it is important to keep terminology consistent. When covering the three main areas of this program, only use "acceptable terminology ": Acceptable Terms to Describe the Blue Thumb Program Areas — Native Gardens — Native Plantings — Raingardens (one word — Stabilize shorelines /lakeshores — Shoreline /lakeshore stabilization — Stabilize shorelines /lakeshores with plants or plantings — Stabilize shorelines /lakeshores with native plants or native plantings — Shoreline /lakeshores stabilization with /using plants /native plants /vegetation Terminology to be Avoided in Describing the Blue Thumb Program Areas — Natural plantings — Rain gardens (two words), rainwater gardens, water garden — Vegetated buffer, lakescaping, aquascaping, shoreline buffer, buffer zone. Blue Thumb Partners' and Logo Standards Manual lo Primary Signature The Blue Thumb logo is a visual expression of the program and what it represents. When used consistently, it will build recognition and awareness of the program. The Blue Thumb = The primary signature includes the Blue Logo 14 C Thumb logo and the tagline "Planting for Clean Water" set in the typeface Tarzana Narrow. To Thten i properly position the program in the mind �— � P of the public, the tagline should be used in "'�•` conjunction with the logo at least once in all program communications. It has been created specifically for the Rice Creek Watershed District and must never be recreated or modified in any way. Basic Guidelines: The Logo +Tagline should be used atleastonce The Blue Thumb in any communications piece, whether printed Primary Signature or electronic. If the name of the program is used Logo + Tagline with the tagline, a registered trademark symbol 14 T4 rh O should be used. However, if just referring to '�' theBlueThumbprogram ,no trademark symbol should be used. PLANTING FOR CLEAN WATER All versions of the logo must be reproduced without alteration from approved electronic artwork files, provided by the Rice Creek Watershed District. Artwork shown in this manual is for illustration purposes only. To acquire approved logo files, login to the partner portal then click on "Blue Thumb files" under "Organizational Information" Then click on "Fonts and Logos" to download the fonts and logos. . Partners and Logo Stand Signature Sizing Primary Signature Minimum Size & Minimum Sizing 1 To ensure legibility of the Blue Thumb Logo +Tagline, the signature should never be used 8 ' �+� smallerthan 1 (measured from the left edge Tht44 ofthe "B "totherightedge ofthethumbprintin ./'�"''�► the logo). The "Planting for Clean Water "tagline FU;NTING FOR CLEAN. WATER' —6.5 pt. Tarzana Narrow must be no smaller than 6.5 pt. in the Tarzana Narrow typeface. For formats that will not accommodate the Primary Signature at this minimum size, X Primary Signature the Logo alone may be used close to a text :-_______'_____________ _______________________________ reference stating the full program name, "Blue Thumb, Planting for Clean Water'" X ; N� Clear Space --------- FYA T To ensure visual impact and legibility of the p 9 Y PrimarySignature ,a minimum clearspacemust PLANTING FOR CLEAN WATER` be preserved around the mark as shown in the diagrams to the left. When possible, additional X clear space is preferred. -------------------------------------------- - - - - -- - X The size of the space is based on the height of the capital letter "B" in the logo. Typography and other design elements should not be Logo positioned within the clear space. x ---------------------------------- ---------- -- - - - - -- X t� e WIN T X ____________ _________________ ____________ __ X Partners' Agreement and Logo Stand . rds Manua 1 12 Signature Colors Three - color: Blue, Green and Dark Gray The BlueThumb signature colors are Blue p Thumb Blue, Blue Thumb Green and Blue 1. Thumb Dark Gray. T The Primary Signature should appear in all 1 001% three PMS colors whenever possible. PLANTING FOR CLEAN WATER When not printing with three colors, preferred two- and one -color versions appear at left. Two- color: Blue and Green When usedwithadarkcolor thelogoshouldbe reversed to white as shown. p Blue Thumb Signature Colors: T6 t rh Blue Thumb Blue Pantone coated 7468 Pantone uncoated 7468 CMYK: C -94, M -16, Y -7, K -28 PLANTING FOR CLEAN WATER' RGB: R-0, G-1 17, B-1 54 Websafe color: #006699 One- color: Blue or Black on light background Blue Thumb Green Pantone coated 370 Pantone uncoated 370 CMYK: C -64, M -5, Y -100, K -24 �I p RGB: R -91, G -143, B -34 TI 1 B I N e Websafe color: #669900 I. T6 "� Blue Thumb Dark Gra ® ` y Pantone coated Cool Gray 10 PLANTING FOR CLEAN WATER PLANTING FOR CLEAN WATER Pantone uncoated COOT Gray 11 CMYK: C -38, M -29, Y -20, K -58 RGB: R -97, G -99, B -101 Reversed White on dark or black backgrounds Websafe color: #666666 Thk r L PLANTING FOR UEA� WATER • _ e Thumb Blue Partners'Agreement and Logo Standard s.Manual 13 Typography /Font Usage Celestia Antiqua Regular Consistent use of type is a key element in ABCDEFGHIJKLMNOPQRSTUVWXYZ creating a cohesive look across all Blue Thumb abcdefghijklmnopgrstuvwxyz1234567890 communications. At all times use of the following typefaces is recommended: Celestia Antiqua Italic The primary typeface for all Blue Thumb ABCDEFGHIJKLMNOPQRSTUVWXYZ materials is Celestia Antiqua. This font should abcdefghijklmnopgrstuvwxyz1234567890 be used for large amounts of body copy. Celestia Antiqua Semibold The secondary typeface is Meta, used for ABCDEFGHIJKLMNOPQRSTUVWXYZ headlines, subheads, minimal copy and abcdefghijklmnopgrstuvwxyz1234567890 whenever a distinct contrast to Celestia Antiqua is desired. Celestia Antiqua Caps To acquire approved fonts, login to the partner ABCDEFGHIJKLMNOPQRSTUVWXYZ portal then click on "Blue Thumb files" under abcdefghijklmnopgrstuvwxyz1234567890 "Organizational Information." Then click on "Fonts and Logos" to download the fonts. Meta Normal ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopgrstuvwxyz1234567890 Meta Medium ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopgrstuvwxyz1234567890 Meta Bold ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopgrstuvwxyz1234567890 Blue Thumb Partners'Agreement and Logo Standards Manual 14 2014 • 1. Blue Thumb Logo: The Blue Thumb - Planting for Clean Waterulogo was created to be an attractive, visible, and memorable component of the Blue Thumb program. All Blue Thumb promotional materials must include the logo and the same signature colors, look and style as outlined previously in this document. 2. Keeping Up -To -Date with Blue Thumb News: It is your responsibility to make sure you are receiving the monthly Blue Thumb email updates If you do not receive them, please contact Jessica Bromelkamp to make sure your email address is correct on the distribution list. Also, if you miss a general meeting, it is your responsibility to read the meeting minutes that are posted on the partner portal. 3. Sharing Materials: A courtesy copy of all Blue Thumb promotional materials created bar partners will be shared so we create a collection of materials for all partners to utilize. The ftp site username and password are listed on the partner portal under the "Organizational Information" heading. 4. Definitions and Terminology: It is important that we are communicating with the public in a consistent fashion. Therefore, the definitions and terminology outlined in this Blue Thumb Partners' Agreement and Logo Standards Manual (p. 6 -12) must be adhered to in order to be a Blue Thumb partner in good standing. S. Continuing Education: Partners will be expected to continue their own education on their honor about native plants, raingardens and shoreline stabilization by attending trainings or workshops held by Blue Thumb partners or other experts. 6. Program Support: To ensure that the Blue Thumb program keeps moving forward and we achieve our goals for 2014 (outlined on p. 4), partners will be expected to use their strengths to supportthe BlueThumb program and incorporate Blue Thumb activities into their regular activities. Partners will need to complete a minimum of 10 volunteer action hours during 2014 or donate $500 to the program. Any combination of hours or monetary contribution is acceptable, i.e. 5 hours and $250. Each action hour is counted as a $50 contribution. A suggested donation of $20 is also requested for display maintenance if partners plan to check out displays. "Volunteer action hours" are defined as any action that promotes the Blue Thumb program. Partner volunteer action hours can be satisfied in a wide variety of ways such as, but not limited to: participating in Blue Thumb work groups; staffing a Blue Thumb booth; promoting Blue Thumb in conjunction with your daily business; hosting, planning or leading Blue Thumb workshops; and writing articles, press releases and/ or advertisements that promote Blue Thumb goals. Partner support /involvement is essential for continued participation in Blue Thumb events such as the Minneapolis Home and Garden Show, Landscape Revival, and the Minnesota State Fair. Your organization is responsible for entering your inkind /financial contributions on the website by the end of each calendar year. If contributions are not completed and /or entered we will assume your organization wishes to end their partnership with Blue Thumb Blue Thumb Partners'Agreement and Logo Stand a rds Manual 15 2014 Pao FTU er e Partner Information Company /Organization City of Apple Valley Your Organization's Blue Thumb Contact Name Jane Byron 14 t Address 7100 147th Street W i4 City Apple Valley State MN Zip 55124 PLANTING FOR CLEAN WATEr Phone 952- 953 -2462 Fax 952-953 -2407 Website www.cityofapplevalley.org Email jbyron &i.apple- valley.mmus Partner Contributions Please outline how your organization intends to fulfill the Blue Thumb partnership agreement. am interested in: volunteering at the Blue Thumb exhibit at the State Fair volunteering at the Blue Thumb booth at the Landscape Revival or Mpls Home and Garden Show. serving on a sub - committee (please specify your interest /talent) contributing content to the Blue Thumb eNews (highlighting your organization) contributing content to the Blue Thumb Facebook orTwitter pages Other Activities Approximate number of hours 1. Expos, newsletter articles, local educational events 10 2. 3. Estimated Cash Contribution to the Blue Thumb program's budget Approximate date of contribution Website A username and password are required to access the Blue Thumb partner portal. Access to this portion of the website allows you to create a partner profile, record partner contributions, obtain fonts /logos, and view meeting minutes as well as to post events, news stories, articles, etc. Please write your organization's username and password below. If you are a continuing Blue Thumb partner and already have a username and password, please use the same one. If you have forgotten your username and password, please contact Jessica Bromelkamp at jbromelkamp @ricecreek.org. Username (Please note: The username is required for returning partners. Please do not write'same as last year'since our member chair changes from year to year) Password Blue Thumb •. rds Manual and Partners'Agreement 16 20 T 4 TTU U e A2 For All Blue Thumb Partners: The below signatures indicate that City of Apple Valley has agreed to ame OT urganizTt become (or continue as) a partner with the Blue Thumb — Planting for Clean Water program in accordance with the terms described in this agreement. Improper use of the Blue Thumb program as outlined in this Blue Thumb Partners' Agreement and Logo Standards Manual may result in suspension from the Blue Thumb Partners By: B Partner representative Date Blue Thumb Representative Date For Nurseries and Garden Centers, Installers & Designers Only: Nurseries and garden centers selling native plants will be expected to supply and /or use native plants as defined in the Blue Thumb Agreement (p. 7 -8). Sales of "native plants" must be local ecotype native plants. This means plant material propagated from original sources no farther than 200 miles (300 for trees and shrubs) from the projects. Improper use of the Blue Thumb program as outlined in this Blue Thumb Partners'Agreement and Logo Standards Manual may result in suspension from the Blue Thumb partnership The below signatures indicate that has agreed to become a Name o rgarnzation partner to the Blue Thumb — Planting for Clean WaterTm program in accordance with the terms described above. By: B Partner representative Date RCWD Representative Date Please email, fax or mail pages 15 -16 of this partnership agreement: Email: jbromelkamp @ricecreek.org Tel: 763 - 398 -3073 1 Fax: 763 - 398 -3088 RCWD, Attn: Jessica Bromelkamp 4325 Pheasant Ridge Dr. NE #611 Blaine, MN 55449 *so .:00: 4.M City of Apple MEMO Public Works Department TO: Mayor, City Council and City Administrator FROM: Mike Glewwe, Public Works Superintendent DATE: December 12, 2013 SUBJECT: JOINT POWERS AGREEMENT WITH INDEPENDENT SCHOOL DISTRICT 196 FOR PURCHASE AND STORAGE OF ROAD SALT The attached Joint Powers Agreement between the City of Apple Valley and Independent School District (ISD) 196 provides for the cooperative purchase and storage of road salt material. The agreement would result in the City providing road salt and minor assistance with calibrating salt application equipment to ISD 196. The proposed agreement provides advantages for both the City and School District. Road salt would be provided from the City's indoor salt storage facility located at the Central Maintenance Facility. The agreement would allow ISD 196 to remove the outdoor stockpile of salt material at their maintenance facility located near 144th Street and Diamond Path. City staff would assist School District staff" with calibrating equipment to reduce the amount of sand being applied to pavement surfaces. A majority of this sand material is eventually transported into the City's drainage system. Under the terms of the agreement, salt usage by the ISD 196 would be recorded throughout the winter season. The City would invoice ISD 196 once per year at the unit price established on the State of Minnesota Cooperative Purchasing program. Recommended Action: Approve Joint Powers Agreement with Independent School District 196 for the Purchase and Storage of Road Salt. TAB :jcb Attachments JOINT POWERS AGREEMENT BETWEEN THE CITY OF APPLE VALLEY AND INDEPENDENT SCHOOL DISTRICT NO. 196 FOR PURCHASE AND STORAGE OF ROAD SALT This Agreement is made by and between the City of Apple Valley, a Minnesota municipal corporation, (the "City ") and Independent School District No. 196, a Minnesota public body ( "ISD 196 ") (hereinafter jointly referred to as the "Parties "). WHEREAS, the City utilizes road salt for road maintenance; and WHEREAS, ISD 196 utilizes road salt for parking lot maintenance; and WHEREAS, the Parties desire to cooperatively purchase and store road salt at the City's salt storage facility to reduce the environmental impacts of road salt storage; and WHEREAS, Minnesota Statutes § 471.59 authorizes two or more governmental units to enter into agreements to jointly or cooperatively exercise any power common to the contracting parties or any similar power; NOW, THEREFORE, the Parties agree as follows: 1. Term of Agreement This Agreement shall commence on the date approved and signed by the Parties and shall continue in effect until terminated as provided herein. 2. Purchase of Road Salt The City shall purchase common road salt or magnesium chloride enhanced road salt under the Minnesota Cooperative Purchasing Contract in an amount estimated by the City to be sufficient to meet the needs of ISD 196 and the City. The Parties estimate that ISD 196 currently needs approximately 400 tons of road salt per year. 3. Calibration of ISD 196 Equipment The City shall provide technical assistance in the amount of approximately 3 hours per year to assist ISD 196 with calibrating heavy vehicle salt spreading equipment. 4. Access to Storage Facility The City shall provide security cards to ISD 196 employees who are approved by the City, to provide access to the City's salt storage facility during the snow removal season. All security cards issued to ISD 196 employees shall be returned to the City no later than May 31 each year. 5. Inventory Management The City and ISD 196 will implement a material inventory process, as established by the City, to monitor the actual quantity of road salt used by ISD 196. 6. Billing The City will bill ISD 196 once per year for road salt used by ISD 196 during the prior snow removal season. ISD 196 shall pay the City within thirty (30) days after receipt of the invoice. The cost will be based on the contract unit price per ton of road salt, as determined by the Minnesota Cooperative Purchasing Contract for road salt purchased for the prior snow removal season. ISD 196 also shall be responsible for the cost of any lost or damaged security cards 7. Notices All notices under this Agreement shall be effective upon delivery or upon deposit in the United States mail, postage prepaid, addressed as follows: For notice to the City: City of Apple Valley Attention: Public Works Director 7100 West 147 Street Apple Valley, Minnesota 55124 For notice to ISD 196: Independent School District 196 Attention: Superintendent 3455 153 Street West Rosemount, MN 55068 -4946 8. Indemnification and Insurance If permitted by law, ISD 196 agrees to defend, indemnify, and hold harmless the City against any and all claims, liability, loss, damage, or expense arising under the provisions of this Agreement and caused by or resulting from negligent acts or omissions of ISD 196 and/or those of ISD 196 employees or agents. If permitted by law, the City agrees to defend, indemnify, and hold harmless ISD 196 against any and all claims, liability, loss, damage, or expense arising under the provisions of this Agreement and caused by or resulting from negligent acts or omissions of the City and/or those of City employees or agents. The Parties recognize that liability for any claims arising under this Agreement are subject to the provisions of the Minnesota Municipal Tort Claims Act, Minnesota Statutes Chapter 466. In the event of any claims or actions filed against either party, nothing in this Agreement shall be construed to allow a claimant to obtain separate judgments or separate liability caps from the individual Parties. Each Party shall maintain worker's compensation insurance, employer's liability insurance and automobile liability insurance as required by law, and comprehensive general liability insurance in the amount of such Party's liability limits under Minnesota Statutes Chapter 466. 9. Acts of Employees Any and all persons engaged in the work to be performed by ISD 196 shall not be considered employees of the City for any purpose, including Worker's Compensation, for any and all claims that may arise out of said employment context on behalf of said employees while so engaged. Any and all claims made by any third party as a consequence of any act or omission on the part of ISD 196 employees while so engaged on any of the work contemplated herein shall not be the obligation or responsibility of the City. The opposite situation shall also apply: ISD 196 shall not be responsible under the Worker's Compensation Act for any employees of the City and any and all claims made by any third parry as a consequence of any act or omission on the part of City employees while so engaged on any of the work contemplated herein shall not be the obligation or responsibility of ISD 196. 10. Audit Under Minn. Stat. § 16C.05, subd. 5, each Party's books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Agreement. 2 11. Amendment Any alterations, variations, modifications or waivers of the provisions of this Agreement shall only be valid when they have been reduced to writing, approved by the Parties' respective governing bodies and signed by the authorized representatives of the Parties. 12. Termination This Agreement may be terminated by either Party, with or without cause, at any time upon 180 days written notice of intent to terminate provided to the other Party. In the event of termination, ISD 196 shall pay the City for (i) road salt used by ISD 196 prior to the date of termination and (ii) any additional road salt ordered by the City prior to the date of termination for use by ISD 196 that the City determines is not needed for City road maintenance, in the City's sole discretion. 13. Governing Law The laws of the State of Minnesota shall govern the interpretation, validity, performance, and enforcement of this Agreement. 14. Counterparts This Agreement may be executed in counterparts,, all of which shall be deemed one and the same original instrument. IN WITNESS WHEREOF, the Parties have signed this Agreement on the dates written below. CITY OF APPLE VALLEY, a Minnesota municipal corporation Dated: By: Mary Hamann- Roland Its: Mayor Dated: By: Pamela J. Gackstetter Its: Clerk INDEPENDENT SCHOOL DISTRICT NO. 196, a Minnesota public body Dated: By: Its: School Board Chair Dated: By: Its: School Board Clerk 3 *0 N.1 000 L+. see* 06* City of Apple Vall MEMO Public Works Department TO: Mayor, City Council, and City Administrator FROM: Carol Blommel Johnson ,Public Works Superintendent DATE: December 12, 2013 SUBJECT: CITY PROJECT 2014-107,2014 WATER TREATMENT CHEMICALS — CHLORINE On December 6, 2013, quotes were received for Water Treatment Chemicals. DPC Industries, Inc. submitted the low quote for chlorine. DPC Industries, Inc. has provided chemicals to the City in the past. The cost of chlorine utilized in the water treatment process is based on unit pricing, the aggregate of which is estimated to be $12,000. Funding for water treatment chemicals - chlorine is included in the proposed 2014 Public Works Utilities Division operating budget. Company Chemical Quotes Chlorine Chlorine (Ton) (150 Pound Cylinder) DPC Industries, Inc. $413.80 per Ton $78 per Unit Hawkins, Inc. $423.90 per Ton $96 per Unit Recommended Action: Approve Contract with DPC Industries, Inc. for City Project 2014 -107, 2014 Water Treatment Chemicals — Chlorine, in the aggregate amount of $12,000. CBJ:elg Attachments c: Todd Blomstrom, Public Works Director Exhibit A 'ABULATION JJECT 2014 -107 fMENT PLANT CHEMICALS Hawkins, Inc. DPC Industries, Inc. ITEM UNIT UNIT No. ITEM UNIT PRICE PRICE 1 BULK H YDROF L UOROS I LICIC A CID GALLON $3.1 $3.37 2 TON CHLORINE CYLINDER $423.90 $413.80 3 150 POUN CHL CYLINDER $96.00 $78.00 55 POUNDS CAIROX POTASSIUM 4 PERMA POUND $3.48 $0.00 AGREEMENT FORM 2014 WATER TREATMENT CHEMICALS CITY PROJECT NUMBER 2014 -107 CITY OF APPLE VALLEY, MINNESOTA This Agreement ( "Agreement ") is made this 12th day of December, 2013, by and between, DPC Industries, Inc., a corporation (hereinafter called the "CONTRACTOR "), and the City of Apple Valley, a Minnesota municipal corporation (hereinafter called the "OWNER ") (Owner and Contractor are hereinafter called the "PARTIES "); WITNESSETH, that the OWNER and the CONTRACTOR, for the consideration hereinafter stated, agree as follows: 1. SERVICES TO BE PERFORMED The CONTRACTOR hereby covenants and agrees to perform and execute all the provisions of the Contract Documents (identified in Section 8 of this Agreement) prepared by the Owner dated November 27, 2013, and made a part of this Agreement by reference, for the following improvement(s): CITY PROJECT 2014 -107, 2014 WATER TREATMENT CHEMICALS - CHLORINE (the "Work ") The CONTRACTOR shall do everything required of this Agreement and the Contract Documents. The CONTRACTOR shall make good, replace, and renew at its own cost and expense any loss or damage to said Work and adjacent properties and facilities during the performance of the Work or prior to the final acceptance thereof by the OWNER, and shall be wholly responsible for the performance and completion of such Work. 2. COMPLETION DATE The CONTRACTOR shall commence Work under this Agreement within ten (10) calendar days after issuance of written Notice to Proceed and shall complete the Work in accordance with Technical Specifications of the Contract Documents. The CONTRACTOR shall notify the ENGINEER in writing of any and all causes of delay of such Work or any part thereof, within three (3) days of the beginning of such delay. 3. CHANGE ORDERS Any changes to the Work specified by this Agreement shall be made in writing and signed by the PARTIES. Only the Engineer will have the authority to initiate any change orders which must be submitted to the City Council for approval. No payment will be made for any claim for additional charges not processed in this manner. A -1 4. PAYMENT The OWNER shall pay the CONTRACTOR for the performance of this Agreement according to the Proposal Form, attached hereto, listing the schedule of approximate quantities and unit prices as set out in the Proposal Form of the Contract Documents submitted by the CONTRACTOR on December 6, 2013, the aggregate of which is estimated to be $12,000. 5. INSURANCE This Agreement shall be in full force and effect after execution hereof upon the filing and acceptance of the insurance documents as required in the Contract Documents. Said insurance documents shall be issued in accordance with the provisions of Section 4 of the General Conditions, thereby assuring that the OWNER has been named as an additional insured party on all such policies or has been provided separate insurance policies of the kind and amount stated therein. 6. INDEMNIFICATION The CONTRACTOR shall indemnify and hold harmless the OWNER and its officers, agents and employees from and against all claims, damages, losses or expenses, including attorney fees, which may be suffered or for which they may be held liable, arising out of or resulting from the assertion against them of any claims, debts or obligations in consequence of the performance of this Agreement by the CONTRACTOR, its employees, agents or subcontractors, whether or not caused in part by a party indemnified hereunder. CONTRACTOR shall comply with all applicable laws and regulations relating to the safety of persons or property, or to the protection of persons or property from damage, injury, or loss. 7. CONTRACTOR'S REPRESENTATION In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following representations: CONTRACTOR has examined and carefully studied the Contract Documents; CONTRACTOR has visited the Project identified in the Contract Documents and become familiar with and is satisfied as to the general, local, and Project conditions that may affect cost, progress, and performance of the Work; CONTRACTOR is familiar with and is satisfied as to all federal, state, and local laws and regulations that may affect cost, progress, and performance of the Work; and the CONTRACTOR does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work in accordance with the other terms and conditions of the Contract Documents. 8. CONTRACT DOCUMENTS The Contract Documents shall consist of the following component parts: A -2 A. The Contract (this Agreement) B. Information for Bidders C. General Conditions D. Technical Specifications E. Proposal Form F. Certificate of Insurance G. Addendum (s) H. Notice of Award I. Change Orders J. Field Orders This Agreement, together with the documents hereinabove mentioned, form the Contract for the Work. 9. WHOLE AGREEMENT This Agreement embodies the entire agreement between the PARTIES including all prior understanding and agreements and may not be modified except in writing signed by all the PARTIES. A -3 EXECUTED as of the day and year written below. CITY OF APPLE VALLEY Date B Mary Hamann- Roland, Mayor Date And Pamela J. Gackstetter, City Clerk DPC INDUSTRIES, INC. Date B Date And STATE OF ) SS. COUNTY OF ) The foregoing instrument was acknowledged before me this day of 2013, by and , the and of , a [corporation/partnership], on behalf of the [ corporation/partnership]. (Notarial Seal) Notary Public A -4 PROPOSAL FORM 2014 Water Treatment Chemicals City Project 2014 -107 CITY OF APPLE VALLEY, MINNESOTA To the City of Apple Valley: The undersigned, having studied the specifications, dated November 27, 2013, being familiar with local conditions, having made the field inspections and investigations deemed necessary, and being familiar with all factors and other conditions affecting the work and cost thereof, hereby proposes to furnish all labor, tools, materials, skills, equipment, and all else necessary to complete City Project 2014 -107, 2014 Water Treatment Chemicals. The undersigned Proposer understands the quantities of Work as shown herein are subject to increase or decrease, and proposes to do the Work whether the quantities are increased or decreased at the unit price stated in the following schedule of prices. The unit price as quoted shall constitute compensation in full for the respective items. No Item Unit Unit Total Price Price 1 Bulk Hydroffuorosilicic Acid Gallon $ �• $ 2 Ton Chlorine Cylinder $ 7�3� �d $ y /,j, cz") 3 150 pounds Chlorine Cylinder $ �0 • �� $ 7Y• 4 55 pounds CAIROX Potassium Permanganate Pound $ $ ----- P -1 In submitting this bid it is understood the Owner retains the right to reject any and all quotes and to waive irregularities and informalities therein and to award the contract in the best interest nterest of the In submitting this quote, it is understood that payment will be by check. Date Respectfully submitted, Name of Party Submitting Bid Signed By Title Printed Name of Signer Address e0.5e I04&-2,PL , City, State &Zip Code Z,&1 y37 X333 Telephone Number Z- — X [P�� Cell Phone Number 4P5/ -- y37 - 7�7 FAX Number � /•/ /ate ��' r� C�o� Email Address P -2 s N 2 0000 0 *0 City of Apple Valle MEMO Public Works Department TO: Mayor, City Council, and City Administrator FROM: Carol Blommel Johnson�ttc Works Superintendent DATE: December 12, 2013 SUBJECT: CITY PROJECT 2014-107,2014 WATER TREATMENT CHEMICALS - HYDROFLUOROSILICIC ACID AND CAIROX POTASSIUM PERMANGANATE On December 6, 2013, quotes were received for Water Treatment Chemicals. Hawkins, Inc. submitted the low quote for hydrofluorosilicic acid and CAIROX potassium permanganate. Hawkins, Inc. has provided chemicals to the City in the past. The cost of hydrofluorosilicic acid and CAIROX potassium permanganate utilized in the water treatment process is based on unit pricing, the aggregate of which is estimated to be $48,000. Funding for water treatment chemicals is included in the proposed 2014 Public Works Utilities Division operating budget. Company Chemical Quotes CAIROX Hydrofluorosilicic Acid Potassium Permanganate (55 Pounds) Hawkins, Inc. $3.19 per Gallon $191.40 per Unit DPC Industries, Inc. $3.369 per Gallon No Quote Recommended Action: Approve Contract with Hawkins, Inc. for City Project 2014 -107, 2014 Water Treatment Chemicals - Hydrofluorosilicic Acid and Cairox Potassium Permanganate, in the aggregate amount of $48,000. CBJ:cg Attachments c: Todd Blomstrom, Public Works Director Exhibit A ABULATION DJECT 2014 -107 WENT PLANT CHEMICALS Hawkins, Inc. DPC Industries, Inc. ITEM UNIT UNIT No. ITEM UNIT PRICE PRICE 1 BULK HY D_ ROFLUO ROSILICI C ACID GALLON - - -- - - - -- -- - - - - -- $3 .19 - -- - -_ -$ 2 ET CH LORINE — CYLINDER $423.90 $413.80 3 1 1 50 PO UNDS CHLORINE -- CYLIN $96.00 $78.00 55 POUNDS CAIROX POTASSIUM 4 PE POUND $3.48 $0.00 AGREEMENT FORM 2014 WATER TREATMENT CHEMICALS CITY PROJECT NUMBER 2014 -107 CITY OF APPLE VALLEY, MINNESOTA This Agreement ( "Agreement ") is made this 12th day of December, 2013, by and between, Hawkins, Inc., a corporation (hereinafter called the "CONTRACTOR "), and the City of Apple Valley, a Minnesota municipal corporation (hereinafter called the "OWNER ") (Owner and Contractor are hereinafter called the "PARTIES "); WITNESSETH, that the OWNER and the CONTRACTOR, for the consideration hereinafter stated, agree as follows: 1. SERVICES TO BE PERFORMED The CONTRACTOR hereby covenants and agrees to perform and execute all the provisions of the Contract Documents (identified in Section 8 of this Agreement) prepared by the Owner dated November 27, 2013, and made a part of this Agreement by reference, for the following improvement(s): CITY PROJECT 2014 -107 2014 WATER TREATMENT CHEMICALS — HYDROFLUOROSILICIC ACID AND CAIROX POTASSIUM PERMANGANATE (the "Work ") The CONTRACTOR shall do everything required of this Agreement and the Contract Documents. The CONTRACTOR shall make good, replace, and renew at its own cost and expense any loss or damage to said Work and adjacent properties and facilities during the performance of the Work or prior to the final acceptance thereof by the OWNER, and shall be wholly responsible for the performance and completion of such Work. 2. COMPLETION DATE The CONTRACTOR shall commence Work under this Agreement within ten (10) calendar days after issuance of written Notice to Proceed and shall complete the Work in accordance with Technical Specifications of the Contract Documents. The CONTRACTOR shall notify the ENGINEER in writing of any and all causes of delay of such Work or any part thereof, within three (3) days of the beginning of such delay. 3. CHANGE ORDERS Any changes to the Work specified by this Agreement shall be made in writing and signed by the PARTIES. Only the Engineer will have the authority to initiate any change orders which A -1 must be submitted to the City Council for approval. No payment will be made for any claim for additional charges not processed in this manner. 4. PAYMENT The OWNER shall pay the CONTRACTOR for the performance of this Agreement according to the Proposal Form, attached hereto, listing the schedule of approximate quantities and unit prices as set out in the Proposal Form of the Contract Documents submitted by the CONTRACTOR on December 5, 2013, the aggregate of which -is estimated to be 48,000. 5. INSURANCE This Agreement shall be in full force and effect after execution hereof upon the filing and acceptance of the insurance documents as required in the Contract Documents. Said insurance documents shall be issued in accordance with the provisions of Section 4 of the General Conditions, thereby assuring that the OWNER has been named as an additional insured party on all such policies or has been provided separate insurance policies of the kind and amount stated therein. 6. INDEMNIFICATION The CONTRACTOR shall indemnify and hold harmless the OWNER and its officers, agents and employees from and against all claims, damages, losses or expenses, including attorney fees, which may be suffered or for which they may be held liable, arising out of or resulting from the assertion against them of any claims, debts or obligations in consequence of the performance of this Agreement by the CONTRACTOR, its employees, agents or subcontractors, whether or not caused in part by a party indemnified hereunder. CONTRACTOR shall comply with all applicable laws and regulations relating to the safety of persons or property, or to the protection of persons or property from damage, injury, or loss. 7. CONTRACTOR'S REPRESENTATION In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following representations: CONTRACTOR has examined and carefully studied the Contract Documents; CONTRACTOR has visited the Project identified in the Contract Documents and become familiar with and is satisfied as to the general, local, and Project conditions that may affect cost, progress, and performance of the Work; CONTRACTOR is familiar with and is satisfied as to all federal, state, and local laws and regulations that may affect cost, progress, and performance of the Work; and the CONTRACTOR does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work in accordance with the other terms and conditions of the Contract Documents. 8. CONTRACT DOCUMENTS A -2 The Contract Documents shall consist of the following component parts: A. The Contract (this Agreement) B. Information for Bidders C. General Conditions D. Technical Specifications E. Proposal Form F. Certificate of Insurance G. Addendum (s) H. Notice of Award I. Change Orders J. Field Orders This Agreement, together with the documents hereinabove mentioned, form the Contract for the Work. 9. WHOLE AGREEMENT This Agreement embodies the entire agreement between the PARTIES including all prior understanding and agreements and may not be modified except in writing signed by all the PARTIES. A -3 EXECUTED as of the day and year written below. CITY OF APPLE VALLEY Date B Mary Hamann- Roland, Mayor Date And Pamela J. Gackstetter, City Clerk HAWKINS, INC. Date B Date And STATE OF ) SS. COUNTY OF ) The foregoing instrument was acknowledged before me this day of , 2013, by and , the and of a [corporation/partnership], on behalf of the [ corporation/partnership]. (Notarial Seal) Notary Public A -4 PROPOSAL FORM 2014 Water Treatment ChendWg City Project 2014 -107 CITY OF APPLE VALLEY, MMNESOTA To the City of Apple Valley; The tmdersiped, bad studied the specifications, dated November 27, 2013, being fanailisr with local conditions, having made the field inspect and i MMUgations deemed nave y, and being fmailiar with All factors and otha coedit w affeemW the work and cyst dwwg h=by proposes to furnish ail labor, tools, materials, dak etuipmen, and all else necessary to complete City Project 2014 -107, 2014 Water Tmahnent Chemicala. The undersigned Pn"sc r understands the quantities of 'Work as shown bmvin are subject to incaMe or d=vase, and proposes to do the, Work whdther the quantities are Masan d or deceased at the unit price statod in the following schedule of prices. The unit price as quoted shall constitute compensation in full for the respective items. No. Item Unit Unit Total Price Price 1 Bulk Hydroflutm aicie Acid Gallon $ 3.19 $ gallon P/N 1100 2 Ton Chlorine Cylinder $ 423.90 $. 423 . 90 ton P/N 804974 3 150 pounds Chlorines Cylmda $ 96.00 $__96.00 cylinder P/N 4800 4 55 pounds CAIROX Potassium Petmsnganate Pound $ 3.48 $1-4-8 Ib or 191.40 pail P/N 12117 P -1 In submitting this bid it is understood the +owner retains the right to roject any and all quotes and tv WNW irregularities send Mfrnmalities therein and to award the COntract m the beat interest of &0 City. In submitting this quote, it is understood that payment will be by check. Date 12/04/2013 Respectfully submitted, Hawkins Incorporated - Water Treatment Group Name of Party Submitting Bid Signed B � Vice President Title Thomas Keller Printed Name of Signer 2381 Rosegate Address Roseville, MN 55113 City, State & Zip Code 612 331 - 6910 TOIR*Oae Number N/A CCU Phone Number 612 - 331 - 5304 FAX Number Mike.Clemens @hawkinsinc.com Email Address P -2 City of Apple Valley MEMO Public Works Department TO: Mayor, City Council and City Administrator FROM: Colin G. Manson, City Engineer DATE: December 12, 2013 SUBJECT: CONTRACT FOR STORM SEWER TELEVISING Public Works staff anticipates Dakota County will request the City of Apple Valley enter into a Joint Powers Agreement (JPA) identifying ongoing ownership and maintenance responsibilities for storm sewer on County Roadways within Apple Valley. In order to ensure Apple Valley's interests are protected, staff intends to televise existing storm sewer along the segment of McAndrews Road that Dakota County has scheduled for maintenance in 2014. Quotations were solicited from three companies for the storm sewer televising work. The quotes were received on December 3, 2013. The result of the quotation process is provided below. Company Name Total Quotation Infratech $ 7,636.84 Pipe Services Corporation $ 8,425.95 Visu- Sewer, Inc. $14,514.47 The low quote is below the engineer's estimate of $9,901.00. The following budget has been developed for the project based on the low quote received: Expenses: Construction $ 7,636.84 Admin, Engineering $ 1,000.00 Construction Contingency $ 1,000.00 Total Est. Cost $ 9,636.84 Funding: Storm Drainage Utility Fund $ 9,636.84 Total Est. Funding $ 9,636.84 Should City Council approve the contract, it is anticipated work will start in early January 2014. Work is specified to be complete by January 17, 2014. Recommended Action: Approve Contract with Infratech for Televising of Storm Sewer within McAndrews Road, in the Amount of $7,636.84. CGM Jcb Attachment c: Todd Blomstrom Project Name: Storm Sewer Televisin 1 hereby certify that this is an exact Apple City Project No.: NIA reproduction bids received. Valley quotes Received: Tuesday, December 3, 2013, at 10 A.M., C D S T Owner. City of A Pple Valle Colin G. Manson, Registration No. 44194 Bidder No. 1 Bidder No. 2 Bidder No. 3 BID TABULATION INFRATECH PIPE SERVICES CORPORATION VISU- SEWER, INC. Item Nurn Item Units Oty Unit Price Total Unit Price Total Unit Price Total 1 MOBILIZATION LS 1 $500.00 $500.00 $420.00 $420.00 $1,450.00 $1,450.00 2 TRAFFIC CONTROL LS 1 $500.00 $500.00 $500.00 $500.00 $1,450.00 $1,450.00 3 TELEVISE 12" RCP STORM SEWER LF. 2228 $0.84 $1,871.52 $0.95 $2,116.60 $1.47 $3,275.16 4 TELEVEISE 15" RCP STORM SEWER LF 914 $0.84 $767.76 $0.95 $868.30 $1.47 $1,343.58 5 TELEVISE 18" RCP STORM SEWER LF 1918 $0.84 $1,611.12 $0.95 $1,822.10 $1.47 $2,819.46 6 TELEVISE 21" RCP STORM SEWER LF 259 $0.84 $217.56 $0.95 $246.05 $1.47 $380.73 7 TELEVISE 24" RCP STORM SEWER LF 1316 $0.84 $1,105.44 $0.95 $1,250.20 $1.47 $1,934.52 7 TELEVISE 27" RCP STORM SEWER LF 456 $0.84 $383.04 $0.95 $433.20 $1.47 $670.32 8 TELEVISE 30" RCP STORM SEWER LF 386 $0.84 $324.24 $0.95 $366.70 $1.47 $567.42 9 TELEVISE 36" RCP STORM SEWER LF 424 $0.84 $356.16 $0.95 $402.80 $1.47 623.28 TOTAL $7,636.84 $8,425.95 $14,514.47 Company INFRATECH PIPE SERVICES CORPORATION VISU- SEWER, INC. Address: 21040 COMMERCE BLVD 16281 BASELINE AVENUE 3155 104TH LN NE ROGERS, MN 55374 SHAKOPEE, MN 55379 BLAINE, MN 55449 Phone: 763.428 -6488 952. 445.3173 763 -252 -0004 Signed By: GREG RANTA KERRY L. BLAISDELL RONALD E. FENNEY Title: PROJECT ADMINISTRATOR PRESIDENT GENERAL MANAGER Bid Security: N/A N/A N/A Addenda Acknowledged: None None None Storm Televising Bid Tab.xls BT -1 ... 1 4 . W. L4 Goes •00 City of Apple Valley MEMO Parks and Recreation Department 7100 West 147' Street Apple Valley, MN 55124 952 / 953 -2300 TO: Mayor, City Council, and City Administrator FROM: Barry Bernstein, Director of Parks and Recreation DATE: December 8, 2013 SUBJECT: Renewal of Annual Agreement with ProAct, Inc. Attached please find a copy of the proposed annual working agreement with ProAct, Inc. ProAct is a Dakota County non -profit organization serving people with disability barriers to employment. Their work crews perform janitorial and grounds keeping tasks at various park facilities and are reimbursed with a nominal hourly rate of pay. The crews have successfully been performing this service for the City of Apple Valley for approximately ten years. Staff has reviewed this agreement and recommends City Council approval based on previous experience with ProAct, Inc. Please contact me if you need more details regarding the services provided. S: Par"dmn: ProAct: 2013.doc AM M xirnizing inaivOual potentialforgreater de f sufficiency PROACT O Barry Bernstein Director of Parks and Recreation City of Apple Valley Apple Valley, Minnesota 55124 SUBJECT: Letter of Understanding 1. DEFINITION OF TASK TO BE PERFORMED: ProAct workers shall perform janitorial/grounds- keeping duties Monday through Friday 2. WORKDAY: ProAct shall observe the following holidays: New Year's Day, President's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and the day after, Christmas Eve and Christmas Day. 3. WORKCREW: The work crew shall consist of sufficient workers to complete janitorial/grounds - keeping tasks as needed per park directives. 4. SITE SUPERVISION: ProAct shall provide supervision of the workcrew. The Site Supervisor shall train workers, assign work, monitor quality, and complete payroll record information. 5. 'TERMS: This agreement will be reviewed annually and/or as needed. A written letter of intent will be required for termination by either parry. 6. INDEPENDENT CONTRACTOR: ProAct agrees that its performance under this agreement shall be that of an independent contractor. 7. NON - EXEMPT EMPLOYEES: All work performed shall be in accordance with the Department of Labor Standards for non - exempt employees. 8. PAYROLL AGENT: ProAct shall serve as the payroll agent for all workers including but not limited to, all FICA and tax withholding responsibilities, Workers Compensation Insurance, Unemployment Insurance, etc. 9. PAYMENT FOR SERVICES: ProAct shall invoice monthly for services provided at a rate of $11.00/hour plus 6.875% sales tax. The terms are net 30 days and 1.5% thereafter. Payment for services may be reviewed in 6 months. 16. EMERGENCY NCY CLOSINGS: IL is possible for ProAct to be unable to transport or provide limited transportation to its workers during inclement weather. ProAct shall notify your business on days when they occur. 11. MATERIALS & SUPPLIES: It is expected that all equipment, materials, and CORPORATE OFFICE • • • * • • • 3195 Neil Armstrong Blvd. 204 Mississippi Avenue 224 South Main Street 1202 Beaudry Blvd. Eagan, MN 55121 Red Wing, MN 55066 Zumbrota, MN 55992 Hudson, WI 54016 www.proacti "`.org - Phone 651.686.0405 Phone 651.388.7108 Phone 507.732.7888 Phone 715.410.4216 An Equal Opportunity Employer Fax 651.686.0312 Fax 651.388.9223 Fax 507.732.4085 Fax 715.381.9814 TTY 651.289.3167 TTY 651.388.2799 TTY 651.388.2799 TTY 651.289.3167 12. MATERIAL SAFETY DATA SHEETS: Material Safety Data Sheets (MSDS) for all OSHA designated hazardous chemicals which ProAct workers may be exposed to shall be provided. 13. AMERICANS WITH DISABILITIES ACT: It is expected that both parties shall adhere to the Americans With Disabilities Act. 14. MINNESOTA DATA PRIVACY ACT: It is expected that both parties shall adhere to the Minnesota Data Privacy Act. 15. POINTS OF CONTACT: ProAct's Site Supervisor shall be the normal point of contact for job related issues. For contract issues, contact: Catherine McCoy, Employment Manager Daytime: 651- 289 -3170 APPLE VALLEY PARKS AND RECREATION Berry Bernstein, Date Director Mary Hamann- Roland Date Mayor Pamela Gackstetter Date City Clerk PROACTINC. erine A. McCoy, Date Employment Manager see City of Apple Valle MEMO Public Works Department TO: Mayor, City Council, and City Administrator ]� FROM: Jeff Kehrer, Natural Resources Coordinator �J Imo. DATE: December 12, 2013 SUBJECT: AGREEMENT FOR CITY PROJECT 2013-167,2014 ASH TREE REMOVALS Public Works solicited quotations for removing 31 ash trees from public City street right -of -ways at various locations throughout Apple Valley. The ash trees were selected for removal due to declining health conditions or causing uplifting of the public sidewalk. This project will be a proactive effort to manage the City's ash tree population against emerald ash borer. There are approximately 2,500 ash trees located within City street right -of -ways, based on a 2009 tree inventory. Property owners adjacent to each tree location have been contacted and are acceptable of the tree removal project. The contractor will remove and dispose of each tree, which will be cut off within six inches of ground level, and Public works will grind the stumps and restore the boulevard area. The work is expected to be completed by the end of February 2014. Funding for the ash tree removal project is included in the 2014 Streets Division operating budget. Also included in the same budget, is funding to replace the removed ash trees. Property owners adjacent to the ash tree removal sites will be contacted for tree replacement. Quotation requests were mailed to seven contractors licensed in Apple Valley, of which four returned a tree removal quotation for the project. Company Total Quotation St. Croix Tree Service, Inc. $6,437.08 Valley Tree Service, Inc. $11,500.00 S &S Tree & Landscaping Specialists $13,900.00 Collins Tree $14,450.00 Recommended Action: Approve Contract with St. Croix Tree Service, Inc. for City Project 2013 -167, 2014 Ash Tree Removals, for the Removal of 31 Ash Trees from City Public Street Right -of -Ways. JK jcb Attachments c: Todd Blomstrom AGREEMENT FORM 2014 Ash Tree Removals City Project 2013 -167 CITY OF APPLE VALLEY, MINNESOTA This Agreement ( "Agreement ") is made this 12th day of December, 2013, by and between St. Croix Tree Service, Inc., a [corporation /partnership] (hereinafter called the "CONTRACTOR "), and the City of Apple Valley, a Minnesota municipal corporation (hereinafter called the "OWNER ") (Owner and Contractor are hereinafter called the "PARTIES "); WITNESSETH, that the OWNER and the CONTRACTOR, for the consideration hereinafter stated, agree as follows: 1. SERVICES TO BE PERFORMED The CONTRACTOR hereby covenants and agrees to perform and execute all the provisions of the Contract Documents (identified in Section 8 of this Agreement) prepared by the Owner, dated November 12, 2013, and made a part of this Agreement by reference, for the following improvement(s): 2014 Ash Tree Removals City Project 2013 -167 (the "Work ") The CONTRACTOR shall do everything required of this Agreement and the Contract Documents. The CONTRACTOR shall make good, replace, and renew at its own cost and expense any loss or damage to said Work and adjacent properties and facilities during the performance of the Work or prior to the final acceptance thereof by the OWNER, and shall be wholly responsible for the performance and completion of such Work. 2. COMPLETION DATE The CONTRACTOR shall commence Work under this Agreement and shall complete the Work in accordance with Special Provisions to the General Conditions of the Contract Documents. The CONTRACTOR shall notify the ENGINEER in writing of any and all causes of delay of such Work or any part thereof, within three (3) days of the beginning of such delay. 3. CHANGE ORDERS Any changes to the Work specified by this Agreement shall be made in writing and signed by the PARTIES. Only the Engineer will have the authority to initiate any change orders which A -1 must be submitted to the City Council for approval. No payment will be made for any claim for additional charges not processed in this manner. 4. PAYMENT The OWNER shall pay the CONTRACTOR for the performance of this Agreement according to the Proposal Form, attached hereto, submitted by the CONTRACTOR on November 25, 2013, the aggregate of which is estimated to be $6,437.08. 5. INSURANCE This Agreement shall be in full force and effect after execution hereof upon the filing and acceptance of the insurance documents as required in the Contract Documents. Said insurance documents shall be issued in accordance with the provisions of Section 4 of the General Conditions, thereby assuring that the OWNER has been named as an additional insured party on all such policies or has been provided separate insurance policies of the kind and amount stated therein. 6. INDEMNIFICATION The CONTRACTOR shall indemnify and hold harmless the OWNER and its officers, agents and employees from and against all claims, damages, losses or expenses, including attorney fees, which may be suffered or for which they may be held liable, arising out of or resulting from the assertion against them of any claims, debts or obligations in consequence of the performance of this Agreement by the CONTRACTOR, its employees, agents or subcontractors, whether or not caused in part by a party indemnified hereunder. CONTRACTOR shall comply with all applicable laws and regulations relating to the safety of persons or property, or to the protection of persons or property from damage, injury, or loss. 7. CONTRACTOR'S REPRESENTATION In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following representations: CONTRACTOR has examined and carefully studied the Contract Documents; CONTRACTOR has visited the Project identified in the Contract Documents and become familiar with and is satisfied as to the general, local, and Project conditions that may affect cost, progress, and performance of the Work; CONTRACTOR is familiar with and is satisfied as to all federal, state, and local laws and regulations that may affect cost, progress, and performance of the Work; and the CONTRACTOR does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work in accordance with the other terms and conditions of the Contract Documents. A -2 8. CONTRACT DOCUMENTS The Contract Documents shall consist of the following component parts: A. The Contract (this Agreement) B. Information for Bidders C. General Conditions D. Special Provisions E. Proposal Form F. Certificate of Insurance G. Addendum (s) H. Notice of Award I. Change Orders This Agreement, together with the documents hereinabove mentioned, form the Contract for the Work. 9. WHOLE AGREEMENT This Agreement embodies the entire agreement between the PARTIES including all prior understanding and agreements and may not be modified except in writing signed by all the PARTIES. A -3 EXECUTED as of the day and year written below. CITY OF APPLE VALLEY Date By Mary Hamann- Roland, Mayor Date And Pamela J. Gackstetter, City Clerk ---------------------------------- ST. CROIX TREE SERVICE, INC. Date By Date And STATE OF ) SS. COUNTY OF ) The foregoing instrument was acknowledged before me this day of 20_, by and , the and of , a [corporation/partnership], on behalf of the [corporation/partnership]. (Notarial Seal) Notary Public A -4 PROPOSAL FORM 2014 Ash Tree Removals City Project 2013 -167 CITY OF APPLE VALLEY, MINNESOTA To the City of Apple Valley: The undersigned, having studied the Contract Documents, dated November 12, 2013, being familiar with local conditions, having made the field inspections and investigations deemed necessary, and being familiar with all factors and other conditions affecting the work and cost thereof, hereby proposes to furnish all labor, skills, equipment, and all else necessary to complete the 2014 Ash Tree Removals, City Project 2013 -167. The unit price as quoted shall constitute compensation in full for the respective items. Please refer to the enclosed 2014 Ash Tree Removals spreadsheet for individual tree locations and details. No. Item Unit Quantity Price 1. Removal & Disposal, Tree #1 Lump Sum 2. Removal & Disposal, Tree #2 Lump Sum 1 $ 3 L6 M "� 3. Removal & Disposal, Tree #3 Lump Sum 1 $ 1 4. Removal & Disposal, Tree #4 Lump Sum 5. Removal & Disposal, Tree #5 Lump Sum 1 $ 6. Removal & Disposal, Tree #6 Lump Sum 1 $ t - f , 7. Removal & Disposal, Tree #7 Lump Sum 1 $ 8. Removal & Disposal, Tree #8 Lump Sum 9. Removal & Disposal, Tree #9 Lump Sum 10. Removal & Disposal, Tree #10 Lump Sum 11. Removal & Disposal, Tree #11 Lump Sum 1 $ P -1 12. Removal & Disposal, Tree #12 Lump Sum 13. Removal & Disposal, Tree #13 Lump Sum 14. Removal & Disposal, Tree #14 Lump Sum 15. Removal & Disposal, Tree #15 Lump Sum 1 $ t 16. Removal & Disposal, Tree #16 Lump Sum 17. Removal & Disposal, Tree #17 Lump Sum 1 $ 2 -3 06 18. Removal & Disposal, Tree #18 Lump Sum 1 $ 3 0 ^ 0 19. Removal & Disposal, Tree #19 Lump Sum 1 $ 0 f 043 20. Removal & Disposal, Tree #20 Lump Sum 1 $ ' jam, vc, 21. Removal & Disposal, Tree #21 Lump Sum 1 $ 1 1 a 0 22. Removal & Disposal, Tree #22 Lump Sum 1 $ (, 00 23. Removal & Disposal, Tree #23 Lump Sum 1 $ (, 24. Removal & Disposal, Tree #24 Lump Sum 1 $ I S + " 25. Removal & Disposal, Tree #25 Lump Sum 1 $ G , 26. Removal & Disposal, Tree #26 Lump Sum 1 $ 27. Removal & Disposal, Tree #27 Lump Sum 1 $ 28. Removal & Disposal, Tree #28 Lump Sum 1 $ 29. Removal & Disposal, Tree #29 Lump Sum 1 $ 30. Removal & Disposal, Tree #30 Lump Sum 1 $ y , 31. Removal & Disposal, Tree #31 Lump Sum 1 $ g H X03.:3. Total Quote $ o S P -2 In submitting this quote, it is understood the Owner retains the right to reject any and all quotes and to waive irregularities and informalities therein and to award the contract in the best interest of the City. This is to acknowledge receipt of addenda numbered , and In submitting this quote, it is understood that payment will be by check. Date Respectfully submitted, i' Name of Party Submitting Quote Signed By f Title Printed Name of Signer Address City, State & Zip Code Telephone Number Cell Phone Number FAX Number Email Address P -3 ... D.1 s ee* * �—} . 0000 000 City of Apple Valle MEMO Public Works Department TO: Mayor, City Council, and City Administrator FROM: Colin G. Manson, City Engineer DATE: December 12, 2013 SUBJECT: CHANGE ORDER NO. 2 FOR AV PROJECT 2013 -155, 2013 UTILITY IMPROVEMENTS During construction associated with the 2013 Utility Improvement Project, the contractor made significant efforts to minimize impact to adjacent infrastructure. In making this effort, significant savings in restoration quantities and associated cost have been recognized by the City of Apple Valley. The attached change order deducts quantities not utilized during the project to ensure the contract more closely reflects the work actually performed. The deduction of these items totals $25,835.00. This deduction results in a direct savings to the City. Recommended Action: Approve Change Order No. 2 for City Project 2013 -155, 2013 Utility Improvements, with Krueger Excavating, Inc. Deducting $25,835.00. CGM:jcb Attachment c: Todd Blomstrom •:• se Owner: City f Apple Valley, 7100 W. 147th St., Apple Vall , MN 55124 cif Date December 6, 2013 City of Apple Contractor: Krueger Excavatin Inc., PO Box 729, Prior Lake, MN 55372 Valley Bond Company: The Cincinnati Insurance Company Bond No:B- 9116925 CHANGE ORDER NO.2 2013 UTILITY IMPROVEMENTS CITY PROJECT NO. 2013-155 The following items are deemed to be necessary to complete the project according to the intended design. in accordance with the terms of this Contract, the Contractor is hereby authorized and instructed to perform the work as altered by the following provisions. Description of Work This Change Order allows for a deduction of quantities not utilized on the project due to the Contractor's ability to minimizing disruption to infrastructure adjacent to areas of work. The minimal disruption resulted in less restoration work necessary on the project. Contract Unit Total No. Item Unit Quantity Price Amount PART 1 -130TH STAND GERMANE 5 SAWING BITUMINOUS PAVEMENT LF -25 $5.00 ($125.00) 6 REMOVE BITUMINOUS PAVEMENT Sy -9 $20.00 ($180.00) 7 REMOVE CONCRETE SIDEWALK SF -80 $2.00 ($160.00) AGGREGATE BASE CLASS 5 FOR TRAILS, WALKS, 16 DRIVES, PATCH TN -174 $25..00 ($4,350.00) TYPE SPWEB2408 WEAR 3" THICK FOR DWY 17 PATCHING TN -3 $200.00 ($600.00) 18 4" CONCRETE SIDEWALK SF -80 $10.00 ($800.00) 22 PERENNIAL PLANTINGS EA -30 $50.00 1500.00 TOTAL PART 1 -130TH ST AND GERMANE ($7,715.00) PART 2 - EXCELSIOR LN 29 REMOVE CURB AND GUTTER LF -18 $5.00 ($90.00) 30 REMOVE 6" GATE: VALVE & BOX EA -1 $600.00 ($600.00) 32 6" GV & BOX EA -1 $4,865.00 ($4,865.00) 34 CONCRETE CURB AND GUTTER D412 LF -18 $80.00 ($1,440.00) 36 PREMIUM TOPSOIL BORROW (LV) CY -2 $30.00 ($60.00) 2013 -155 CO2.xls Contract Unit Total No. Item Unit Quanti Price Amount 37 SODDING TYPE LAWN SY -12 $10.00 ($120.00) 38 TURF ESTABLISHMENT LS -1 $100.00 ($100.00) 39 FERTILIZER TYPE 3 LB -1 $20.00 20.00 TOTAL PART 2 - EXCELSIOR LN ($7,295.00) PART 3 - GARRETT AVE 42 SAWING BITUMINOUS PAVEMENT LF -60 $5.00 ($300.00) 43 REMOVE BITUMINOUS PAVEMENT SY -50 $20.00 ($1,000.00) 44 REMOVE CURB AND GUTTER LF -30 $5.00 ($150.00) AGGREGATE BASE CLASS 5 FOR TRAILS, WALKS, 50 DRIVES, PATCH TN -31 $25.00 ($775.00) 51 TYPE SPWEB240B WEAR 2" THICK FOR PATCHING TN -20 $200.00 (S4 TOTAL PART 3 - GARRETT AVE ($6,225.00) PART 4 - GERMANE AVE HYDRANT 5 REMOVE CONCRETE SIDEWALK SF -100 $2.00 ($200,00) AGGREGATE BASE CLASS 5 FOR TRAILS, WALKS, 9 DRIVES, PATCH TN -10 $25.00 ($250.00) 10 4" CONCRETE SIDEWALK SF -100 $10.00 ($1,000.00) 12 TYPE SPWEB240B WEAR 4" THICK FOR PATCHING TN -6 $200.00 ($1,200.00) 13. TACK COAT GAL -2 $10.00 20.00 TOTAL PART 4 - GERMANE AVE HYDRANT ($2,670.00) PART 5 CEDAR KNOLLS PARK CURB STOP REPLACEMENT 19 SAWING BITUMINOUS PAVEMENT LF -16 $5.00 ($80.00) 20 REMOVE BITUMINOUS PAVEMENT SY -10 $20.00 ($200.00) AGGREGATE BASE CLASS 5 FOR TRAILS, WALKS, 23 DRIVES, PATCH TN -5 $50.00 ($250.00) 24 TYPE SPWEB240B WEAR 3" THICK FOR PATCHING TN -2 $200.00 ($400.00) 28 TURF ESTABLISHMENT LS -1 $1,000.00 1000.00 2013 -155 CO2.x1s Contract Unit Total No. Rem Unit Quantity Price Amount TOTAL PART 5 - CEDAR KNOLLS PARK CURB STOP REPLACEMENT ($1,930.00) TOTAL PART 1 -130TH ST AND GERMANE ($7,715.00) TOTAL PART 2 - EXCELSIOR LN ($7,295.00) TOTAL PART 3 - GARRETT AVE ($6,225.00) TOTAL PART 4 - GERMANE AVE HYDRANT ($2,670.00) TOTAL PART 5 - CEDAR KNOLLS PARK CURB STOP REPLACEMENT 1930.00 TOTAL CHANGE ORDER #1 ($2S,83S.00) 2013 -155 CO2.xls Original Contract Amount $55,435.00 Previous Change Orders $25,680.00 Th is Change Order -$25,835.00 Revised Contract Amount ( this change order) $55.280.00 CHANGE IN CONTRACT TIMES Original Contract Tithes: Substantial Completion (days or date): Ready for final Payment (days or date): Increase of this Change Order: No Changes in original Contract times. Substantial Completion (days or date): Ready for final Payment (days or date): Contract Time with all approved Change Orders: Substantial Completion (days or date): Ready for final Payment (days or date): Approved by Contractor: Approved by Owner: . 7U NC. CITY OF APPLE VALLEY Mary Harnann-Roland, Mayor Date IL 3 Date Approved By Public Works CITY OF APPLE VALLEY Attest: Pamela J. Gackstetter, City Clerk Date 4 Date cc: Contractor Bonding Company 2o13-155CO2,x1s 0000 4,0, 14,00 City of Apple Valley MEMO Public Works Department TO: Mayor, City Council and City Administrator FROM: Carol Blommel Johnson, Public Works Superintendent Todd Blomstrom, Public Works Director DATE: December 12, 2013 SUBJECT: CHANGE ORDER NO. 4 FOR CITY PROJECT 2012 -108, WATER TREATMENT PLANT EXPANSION On February 14, 2013, the City Council approved an agreement with Magney Construction, Inc. for the Water Treatment Plant Expansion Project. The scope of the expansion project included an addition to the existing water treatment facility to serve the full build -out of the City, rehabilitation and upgrade of the existing facility, addition of a utility vehicle and equipment storage area, and construction of a vehicle wash facility to the Central Maintenance building. The attached change order is for: • Security system changes to include the upgrade of the recording system consistent with IT Division requirements and high resolution technology for three cameras and the addition of one camera. • Filter console changes eliminating operator interfaces and adding control and solenoid valves (resulting in a deduct). • Addition of a 24 -inch butterfly valve on the high pressure zone water main. Original Agreement Amount $ 14,435,400.00 Change Order No. 1 - 3 $ 53,262.92 Change Order No. 4 $ 12,117.32 Amended Agreement Amount $ 14,500,780.24 Funding for Change Order No. 4 will be deducted from the Construction Contingency established for this project. Construction Contingency $ 325,000.00 Change Order No. 1 - 3 $ (53,262.92) Change Order No. 4 $ (12,117.32) Remaining Construction Contingency $ 259,619.76 Recommended Action: Approve Change Order No. 4 to the contract with Magney Construction, Inc., for City Project 2012- 108, Water Treatment Plant Expansion by adding the amount of $12,117.32. CBJ:clg Attachments Owner: City of Apple Valley, 7100 147th St. W., Apple Valley MN 55124 Date 12/03/13 Contractor: Magney Construction Inc., 1401 Park Road, Chanhassen, MN 55317 �r Bond Company: Fidelity and Deposit Company of Maryland, 1400 American Lane Tower 1, Schaumburg, IL 60196 S E H CHANGE ORDER NO.4 Water Treatment Facility Expansion Apple Valley, Minnesota City Project 2012 -108 Description of Work The following items are deemed to be necessary to complete the project according to the intended design. In accordance with the terms of this Contract, the Contractor is hereby authorized and instructed to perform the work as altered by the following provisions. Contract Unit Total Ref. No. Item Unit Quantity Price Amount Change Order No. 4 Cor 44 Security Camera Changes $4,521.60 Upgrade camera recording system, upgrade three cameras to provide license plate recognition, and add one new camera at Central Maintenance Facility. Cor 46 Filter Console Changes - $770.81 Delete operator interfaces at filter consoles, add control switches for backwash tank valves, add solenoid valve for fluoride injection. Cor 55 Add 24" Valve to High Zone Line $8,366.53 Add a 24" butterfly valve to the high zone distribution line for operational flexibility. Total Change Order No. 4 $12,117.32 Original Contract Amount $14,435,400.00 Previous Change Orders $53,262.92 This Change Order $12,117.32 Revised Contract Amount (including this change order) $14,500,780.24 CHANGE IN CONTRACT TIME The Contract completion dates are extended 1 day as a result of work completed for Change Order No. 4. Recommended for Approval by: SHORT ELLIOTT HENDRICKSON, INC. 04 12/3/2013 Date Approved by Owner: CITY OF�LLEY /rd� r���� /Z • o� • i 3 Date Approved by Contra MAGNEY CONST ION INC. /2 / "' Date cc: City of AQW. Valley Magney Construction Inc. Fidelity and Deposit Company of Maryland SEH, Inc. AGNEY Proposal Q9 PARIS ROAD CHANHASSEN 114N 55317 .74.1674 OFFICL'. 952.474.1679 FAX . magn eycons tru c tlon.com SEND TO S. E.H. From Greg Szypulski Chris Larson Date 90/23/2013 RE l Apple Valley WTP Expansion Urgent Please comment Please review For your Information Total pages, Including cover, 3 Additional time required = 0 calendar days COMMENTS Re: Proposal Request No 3 Cor 44 Labor; $ _ Material; $ _ Sales Tax $ _ Freight $ _ Tools & Equipment: $ Subcontractor: Killmer Electric $ 4,049.80 Subtotal $ 4,049.80 General Contractor's Overhead $ 404.98 Bond & Insurance premiums $ 66.82 Total $ 4,621.60 Please review this proposal and feel free to contact me with any questions, comments, or concerns. Thank You, Greg Szypulski Project Manager Date I Industrial 5141 Lakeland Avenue Notth Commercial _ Crystal, Minneeato 56429 �f+ UnelQrgrQUnd , Telephone: (763) 496 -2626 -- Fax: (763) 424 - 1253 October 23, 2013 Mr. Greg Szypulski Magney Construction, Inc. 1401 Park Road Chanhassen, MN 55317 Re: Apple Valley WTP -- Proposal Request #3 Dear Greg, j Killmer Electric Company proposes to the following changes to our contract for the subject project: Proposal Request #3 Item #1 -7 See Simplex Attachment Item #8 A. See Simplex Attachment B. Wilmer must provide additional conduit and wiring for to support this additional camera. We assume by "main entrance to the Central Maintenance facility" to be the front entrance into vestibule C1000 Self performed work cost add: $640.00 Additional subcontract cost: $3,166.00 Mark -up Wilmer work: $96.00 Mark -up Subcontract work: $157.80 Total Cost add: $4,049.80 Please call with any questions or comments. ( Regards, z& Matthew Pettit Project Manager y1�`oyt5S Et,O1p�I An Equal Opportunity Employer .o, 5400 Nathan Ln N Ste 100 PLYMOUTH, MN 55442 -1953 SimplexGrinne /I FA : (i 3) 367 5002 www.simplexgdnnell.com i SimplexGrinnell Quotation TO: Wilmer Electric Co Inc project: PR -3 5141 Lakeland Ave N Customer Reference: BROOKLYN PARK, MN 55429 -3556 SimplexGrinnell Reference: 337436557 Attn: Matthew Pettit Proposal M P31488- 000630 # Date: 10/17/2013 Page 1 of 4 SimplexGrinnell p nnell is pleased to offer for your consideration this quotation for the above project. 1 Simplex G ' p x nnnell s Scope of Work: � Changes Per PR -3 Delete NVR in Spec/Replace with Exacq IPS4000 R4 - RAID - 500 EVES01 Enterpirse recording software Delete $3000 Video Surveillance computer hardware allowance Licences for (16 cameras -15 previous +1 for the additional camera) Upgrade lenses to (3) cameras Add (1) type 2 camera Plans revision Installation SimplexGdnnell Is providing equipment and services as noted in proposal. Equipment not shown on the drawings that may be deemed necessary by the AHJ Is outside the scope of this quotation. Pricing Is valid for 30 days, based on acceptance of delivery within one year. Price includes, sales tax, wiring diagram /submittal package, freight charges, programming & checkout by a SimplexGrinnell certified representative (one time commissioning visit). Price excludes conduit/back boxes, 120v connections, and painting or patching of walls or ceilings. } i Johanna K. Gross / Electronic Systems Sales / SimplexGrinnell Tel: +1763 367 5605 / Mobile: +1612 787 6555 5400 Nathan Ln N, Suite 100 / Minneapolis, MN 65442 / USA jgross @slmplexgrinnell.com / www.simplexgrinnell.com QUANTITY MODEL NUMBER DESCRIPTION PR -3 INSTALL CCTV PR -3 CCTV CHANGES 1 DPSEC DP SECURITY Total net selling price, FOB shippfrtg point, $3,1511,00 THIS QUOTATION ANDANY RESULTING CONTRACT SHALL BE SUBJECT TO THE GENERAL TERMS AND CONDITIONS ATTACHED HERETO. Fire, Security, Communications, Sales & Service Offices & Representatives In Principal Cities throughout North America AGNEY Proposal C CONSTRUCTION COMDIL'RCIAL & INI�USTRIAL CONTRACTORS 1401 PARK ROAD,CHAiNHASSENI MN 55317 952.474.1674 OFFICI; 952.474.1679FAX www.lnagneyconstruction.com SEND TO S.E.H. Frain Greg Szypulski Chris Larson Date 11/5/2013 l RE Apple Valle WTP Expansion ❑ Urgent Please comment Please review F] For your information Total pages, Including cover. Additional time required TBD calendar days COMMENTS Re: Proposal Request No 6.1 - Filter Consoles Cor 46 Labor: $ - Material: $ - Sales Tax $ - Freight $ - Tools & Equipment: $ - Subcontractor: Killmer Electric $ (13,086.38) Subtotal $ (13,086.38) General Contractor's Overhead $ - Bond & Insurance premiums $ (196.30) Total $ (13,282.68) Please review this proposal and feel free to contact me with any questions, comments, or concerns. Thank You, Greg Szypulski Project Manager Date 1\/I MAGNEY Proposal CONSTRUCTION COMMERCIAL R INDUSTRIAL CONTRACTORS 1401 PARK ROAD CHANHASSEN MN 55317 952.474.1674 OFFICE 952.474.1679 FAX ivww.rnagiieyeoiistruction.com SEND ro S.E.N. From Greg Szypulski Chris Larson Date 11/5/2013 RE , Apple Valley WTP Expansion urgent Please comment Please review For your information Total pages, including cover. Additional time required = TBD calendar days COMMENTS Re: Proposal Request No 5.2 Backwash Tank Control Panel Cor 46 Labor: $ - Material: $ - Sales Tax $ - Freight $ - Tools & Equipment: $ - Subcontractor: Kilimer Electric $ (486.35) Subtotal $ (486.35) General Contractor's Overhead $ - Bond & Insurance premiums $ (7.30) Total $ (493.65) Please review this proposal and feel free to contact me with any questions, comments, or concerns. Thank You, Greg Szypulski Project Manager Date 1\4 MAGNEY Proposal C1 COMMLRCIAL & INllUSTRIAL CON7'RACTOI2S 1401 PARK ROAD CHANHASSEN MN 55317 952.474.1674 OFFICE 952: 474.1679 FAX w SEND TO S.E.N. From Greo Szypulski Chris Larson Date 11/5/2013 RE Apple Valley WTP Expansion Urgent Please comment XQ Please review For your information Total pages, including cover. Additional time required = T13D calendar days COMMENTS Re: Proposal Request No 5.3 - Chem Fill Station Panel Cor 46 Labor: $ - Material: $ - Sales Tax $ - Freight $ - Tools & Equipment: $ - Subcontractor: Killmer Electric $ (591.33) Subtotal $ (591.33) General Contractor's Overhead $ - Bond & Insurance premiums $ (8.87) Total $ (600.20) Please review this proposal and feel free to contact me with any questions, comments, or concerns. Thank You, Greg Szypulski Project Manager Date MAGNEY Proposal , I 1401 PARK ROAD CHANBASSEN MN 55317 952.474.1674 OFFICE 952.474.1679 FAX 1\4 www.m agiieycollstructloll.com SEND TO S.E.N. From Greg Szypulski Chris Larson Date 11/5/2013 RE A le Valley WTP Expansion urgent ❑ Please comment xQ Please review Far your information To tat pages, including cover Additional time required = TBD calendar days COMMENTS Re: Proposal Request No 5.4 - Other Items 1 through 4 Cor 46 Labor: $ - Material: $ - Sales Tax $ - Freight $ - Tools & Equipment: $ - Subcontractor: Killmer Electric $ 12,186.05 Subtotal $ 12,186.05 General Contractor's Overhead $ 1,218.61 Bond & Insurance premiums $ 201.07 Total $ 13,606.72 Please review this proposal and feel free to contact me with any questions, comments, or concerns. Thank You, Greg Szypulski Project Manager Date Industrial 6141 Lakeland Avenue North Commercial Crystal, Minnesota 55429 Underground E , Inc, Telephones. (10) 426 -2626 Fax :(783)424.1258 October 31, 2013 Mr. Greg Szypuiski Magney Construction, Inc. 1401 Park Road Chanhassen, MN 55317 Re: Apple Valley WTP — Proposal Request #5 Dear Greg, Killmer Electric Company proposes to the following changes to our contract for the subject project: Proposal Request #5 Filter Control Consoles (3): 1. Delete Operator Interface Modules from the three (3) Filter Consoles. Cost Deduct. $10,845.62 (tax included) 2. Delete all Manual- SemiAuto -Auto Selector Switches, Total of tweive(12)(left the 1/0 in place.) Cost Deduct: $777=72 (tax included) 3. Delete Uninterruptible Power Supplies from the three (3) Filter Consoles. Cost Deduct: $1,459.04 (tax included) Backwash Tank Control Panel: 1. Delete Uninterruptible Power Supply from the backwash Control Panel. Cost Deduct: 4$6 (tax included Chemlcal Fill Station Indicator anel: 1. Change keying match Keys used at Apple Valley's tower to enable /disable security. This cannot be accomplished. (see attached) Cannot get a lockset to be used in Hoffman box, 2. Provide clear door on enclosure so light and displacys are viewable with door closed, A clear door on the submitted NEMA 4X SS enclosure is not available, to accommodate this requrest we changes the enclosure to a NEMA 4X fiberglass with a clear door, Panel dimensions are larger at 30"x24 "x13" Cost Adder: $ 591.33 (t ax included Other: 1. Add local Open - Auto -Close switches for four (4) existing backwash tank inlet valves. Cost Adder ASC: $1,507.89 (tax included) Cost Adder KEC: $4,624.87 (see attached break -out) y 4 , dI w 7' � r..n;SlClii�GSnu An Equal Opportunity Employer _ 2. Remove Local Blower 1- Blower 2 selector switches for the Blowers and provide blower 1- Auto - Blower 2 alternation selection via the SCADA system. Cost Adder ASC: $153.99 (tax included) �� 13 Cost Adder KEC: $317.98 (Minor Demolition) 3. Remove Local Purnpl Pump2 selector switches for the Recycle and Sludge pumps and provide Pump9 Auto - Pump 2 alternation selection via the SCADA system. > 17 Cost Adder ASC: $163.99 (tax included) Cost Adder KEG: $317.98 (Minor Demolition) 4. Add Fluoride injection solenoid valve (valve by others), local Open- Auto -Close switch. Cost Adder ASC: $487.85 (tax included)/ Cost Adder KEG $4,625.50 (see attached break -out] Total Cost Deduct: $795.36 Please call with any questions or comments. Regards, Matthew Pettit Project Manager PRO Other add local contro! switches 4 Backwash inlet valves Mat QTY unit Mat total tabor unit Total labor Install and wire HOA 4 12.5 $50.00 1 4 Freestanding sirut/Alu Stand 2 165 $330.00 3 6 SOP terms/lie-in 1 18 $18.00 3 3 314" RSC 200 1,48 $296.00 0.06 12 #14 THHN 2200 0.11 $242.00 0.006 13.2 $0.00 0 Totals $936.00 38.2 Tax $64.35 79/ hour $3,017.80 $1000.35 $3,017.80 $4,018.16 Mark-up 16.00% $602.72 Total $4.620.87 PRO Other add local control switch and Connect f=luoride solenoid valve Mat QTY unit Mat total tabor unit Total labor Install and wire HOA 1 12.5 $12.50 1 1 Freestanding strut/Alu Stand 1 165 $165.00 3 3 Connect Solenoid Valve 1 18 $18.00 1.25 1.25 SCP terms /tie -in 1 3 $3.00 1 1 314" RSC 300 1.48 $444.00 0.06 18 #114 THHN 2400 0.11 $254.00 0.006 14.4 $0.00 0 Totals $906.50 38.65 Tax 1 $62.32 791 hour $3,053.35 $968.82 $3,053.35 $4,022.17 Mark-up 15.00% $603.33 Total $4 Auloinalic 0 � �= AUTOMATIC SYSTC MIS GO. i Monday, October 25, 2013 Mr. Matthew Pettit Killmer Electrle Co., Inc. 5141 Lakeland Avenue North Crystal, MN 55424 Reference: Proposal Request No. 5 City of Apple Valley - Water Treatment Facility Expansion Dear Matt: In accordance with Proposal Request No. 5 received in your einail today, we are pleased to offer the following deducts and additions to the three Filter Consoles: Description of interpretation or change: Filter Control Consoles (3): 1. Delete Operator Interface Modules from the three (3) Filter Consoles. Your net deduct is......- 10 25.00. 2. Delete all Manual- SemiAuto -Auto Selector Switches, total of twelve (12) (left the 1/0 in place). Your net deduct is..... $726.00, 3. Delete Uninterruptible Power Supplies fx'oni the three (3) Filter Consoles. Your net deduct is......- S1,362.00 1ackwash TanIc Control I_'anol: 1. Delete Uninterruptible Power Supply from the Backwash Control Panel. Your net deduct is......- 1454.00. Chemical hill Station Indicator Panel: 1. Change Keying snatch keys used at Apple Valley's tower to enable, This cannot be accomplished at this time. The key blank and tumbler mechanisms are not compatible. The existing towers utilize Allen Bradley key /lock set and the Chemical Fill Panel key /lock set are provided by Hoffman. See attached information on each key. Your net price adder is is ...... Mot gvailable at this time. 2. Provide clear door on enclosure so light and displays are viewable with door closed. A clear door tin the submitted Nema 4x ss enclosure Is not available, to accommodate this request we changed the enclosure to a Nenta 4x fiberglass with clear door. Panel dimensions are larger at 30 "x24 "x13 ". Your net price adder Is.... $480.00. Other: 1. Add local Open -Auto -Close switches for the four (4) existing backwash tank inlet valves. We will provide four (4) Nema 4x Control Stations with BOA selector switches. Your net price adder is.... ILZZ4.00 MANUFACTURERS REPUSRNTITIV08 : CONTROLS a MCHANICAL EOUIPMENT 1t j MAIN OFFICE: P.O. BOX 120359 ST. PAUL, MINNESOTA 65112 PHONE 861.031.9006 (W) 861831.0027 Q BRANCH OFFICE: P.O. BOX 787 AMES, IOWA 50010 PHONE 516232+5770 (FAX) 5t6232.0785 p BRAN OFFICE: GH[CAGO,ILI.(NOIS PHONE816.027.3386 {FAX)65f431.0021 2 2. Remove the local Blower I- Blower 2 selector switches for the Recycle and sludge pumps and provide Blower 1- Auto - Blower 2 alternation selection via the SCADA system, (Please note, price does not include removal of switches or associated wiring ), Your net price adder is.... 125.00. 3. Remove the local PumplPuinp2 selector switches for the Recycle and sludge pumps and provide Pump l -Auto Pump 2 alternation selection via the SCADA system, (Please note, price does not include removal of switches or associated wiring). Your net price adder is....., $125,00 4. Add fluoride injection solenoid valve (valve not by ASQ, local Open - Auto -Close switches. We will provide one (1) Nema 4x ss, Control Station with Open - Auto -Close Selector Switch. Your net price adder is.... $396.00, Above price does not include any sales or use tax, condult, wire cable or installation thereof. For simplicity please sign on the space provided as your acceptance to the above and return a copy to this office via fax to prevent any delays. Sincerely, ivIr. Bruce Wirth, President Automatic Systems Company Accepted by; Date; E2233jey Page 1 of 1 IEE xoL[[ caxrAefes Qllem(SJIn /TOTAL : O.OQ NnYCAI[ },[r ACCOONi /O } C fRODUG}S Home > RepkrcementKovs > M)O eeby en la (yt"Is toga � vil kAe/ ' tlotlmon # E2233Jep,'ocemenfkeys > 1 t ( t f 1 >'ri ,Si111071[rS�t[ GMdi [rsnsy a in Ck Ck on knoges to enforge flof fan 6 t:2233feplocemenikeys ! Our E2233 saplace - moot keys fit the Emka latch on Hoffman enclosu[es . The E2233 key also Its latches on DolaCom, PtoBns, Pentair and 60110 cabinels e The E2233 key is Hoffman pad 0 E2233KEY NOTE:! These kegs eta pre- ".hdeckEaizvXl WifortnvotMeWf%Wy. Cameo## n: tn[ keys amWcoVuksaananenerm-pkelumg ,x40»v! tha are not slempa %Oh vie key nrt, ber. They ate2wanieadtovor .asurTastaeuVnVs. Atldtocorl IlemO IllemName I Pries Qw 5010E01 Rep COPenf keys N 2233 - (sag tvllh 2 Keys) 501 EQ2 RapaCemenf keys # 2233- (8agv/11h 6Keys) $21.00 v - Aaarosat See our quantity discounts on replacement keyst ,• ---'�' m3 pi7['dieth WC'f! [S [54GY.ta1'it1 MlteptV'.i74:•! IXde:,Rte t[w.ptdi':USi I.x�EJ(t} tt.#0e. + tY$ MOSSN /fsMxl'OtusFrin[Yj4?cv>'NMf orUli Qq�ymsLW tonfv NbnSn http:// w% vw. pac- sttpe4y.cojn/Hofftnan- E2233- replacement -keys- P 2647,htm1 10/24/2013 s, MAS - NO = r u} r r�r s c r s z31 --may SEH October 9,2013 RE: Proposal Request No. 5 City of Apple Valley Water Treatnlent.Facility Expansion SEH No. 123879 Greg Svypalski Project Manager Magney Construction Inc. 1401 Park Road Chanhassen, MN 55317 Dear Mr. •Szypulski Please provide proposed changes in contract price for the following changes to the control consoles, panels, and miscellaneous changes: Filter control consoles (3): 1, Deleto operator interfaces, 2. Delete all Manual- SemiAuto -Auto selectors switches. 3. Delete UPSs. Backwash Tank Control Panel: 1. Delete UPS. Chemical Fill Station Indicator Panel: 1. Change keying match keys used at Apple Valley's towers to enable /disable security. 2. Provide clear door on enclosure so lights and displays are viewable with door closed. Other: 1. Add local Open- Auto -Close switches and associated conduit and wire for the 4 existing backwash tank inlet valves. 2. Remove the local Blower 1-- Blower 2 selector switches for the Recycle and sludge pumps and provide Blower 1 -Auto- Blower 2 alternation selection via the SCADA system: 3. Remove the local Pump 1— Pump 2 selector switches for the.Recycle and sludge pumps and provide Pitmpl. -Auto -Pump 2 alte nation selection via the SCADA system. 4. Add fluoride injection solenoid valve, local Open -Auto -Close switches, and associated conduit and wire at the new fluoride injection point (at Keynote 6 on Sheet PA3.05.). Short Elliott l-lendricl<son Inc., 3535 Vadnais Center Drive. st. Paul, MN 55110-5196 S €H is an equal opportunity employer 1 wwsv.sehlnc.conl 16Si.490.2000 ( £100.325.7.055 1 888,900.0166 fax Greg Szypulski Page 2 Please let.me know if you geed additional information. Sincerely, SHORT ELLIOTT HENDRICKSON INC. i Christopher Larson, P.E. Project Manager i cc: Todd Blomstrom, City of Apple Valley Carol Blommel Johnson, City of Apple Valley Chuck_ Oehrlein, Stantec. i i i ])&14 AGNEY Proposal ONST]��C CTION MERCIAL & INDUSTRIAL CONTRACTORS PARK ROAD CHANHASSEN MN 55317 74.1674 OFFICE 952.474.1679 FAX .magneycons1avction.com SEND TO S.E.H. From Greg Szypulski Chris Larson Date 11/25/2013 RE Apple Valley WTP Expansion Fl Urgent El Please comment XQ Please review El For your information Total pages, including cover. • 1 Additional time required = 1 calendar days COMMENTS Re: Add 24" BFV at high zone Cor 55 Labor: $ 1,662.00 Material: $ 6,150.00 Sales Tax $ 438.19 Freight Inc Tools & Equipment: $ 116.34 Subcontractor: $ - Subtotal $ 8,366.53 General Contractor's Overhead $ - Bond & Insurance premiums $ - Total $ 8,366.53 Also be advised that Magney Construction has ordered temporary spools to install at the 24" & 36" Flow Meter Locations in the Piping Vault. The cost for these temporary spools will be at our expense. Please review this proposal and feel free to contact me with any questions, comments, or concerns. Than yzyvpulski t c , —/ Greg Project Manager Date .. L4. P. l City of Apple Valley MEMO Public Works Department TO: Mayor, City Council and City Administrator FROM: Colin G. Manson, City Engineer DATE: December 12, 2013 SUBJECT: FINAL PAYMENT AND PROJECT FUNDING SOURCES FOR CITY PROJECT 2011-107,147 th STREET EXTENSION FROM FLAGSTAFF AVENUE TO JOHNNY CAKE RIDGE ROAD Attached, please find the ninth and final payment for Apple Valley Project 2011 -107, 147' Street Extension from Flagstaff Avenue to Johnny Cake Ridge Road. All public improvements associated with the project are complete and in acceptable condition to become public infrastructure of the City of Apple Valley. This final payment of $41,711.49 will close the contract with LaTour Construction, Inc., and results in a total construction cost of $2,442,979.53; 8% over the contract amount. The cost over run on the construction contract is directly attributable to the removal and disposal of buried concrete encountered on the easterly segment of the project. As Council will recall, updates provided at City Council meetings during construction identified the significant volume of buried concrete encountered on the project. The quantity of buried concrete encountered far exceeded staff's estimate that was included in the bid. The project also included separate agreements with Magellan Pipeline Company to relocate underground pipelines extending through the roadway corridor prior to street construction. The original estimate for the pipeline work was $1,400,000. The final costs for pipeline relocation are not finalized at this time, but are estimated to be approximately $1,041,400 as noted below. The estimated final costs and funding for the project are summarized below. Expenses: As Awarded Final Construction Cost $ 2,231,945.00 $ 2,442,979.53 Pipeline Lowering (per Magellan Reimb. Agreement) $ 1,400,000.00 $ 1,000,000.00 Engineering for Pipeline Lowering (Magellan) $ 0.00 $ 41,423.00 Construction Contingency $ 105,000.00 $ 0.00 Preliminary Geotechnical Exploration $ 5,000.00 $ 5,000.00 Design, Legal, Testing, Inspection $ 250,000.00 $ 236,294.05 Total Estimated Cost $ 3,991,945.00 $ 3,725,696.58 Funding: Tax Increment Financing $ 2,591,945.00 $ 2,277,059.45 Fischer Marketplace Pipeline Lowering Deposit $ 500,000.00 $ 548,637.13 Assessments (Outlot A) $ 900,000.00 $ 900,000.00 Total Estimated Funding $ 3,991,945.00 $ 3,725,696.58 Total project expenses fall within the preliminary project estimate of $3,991,945.00. Recommended Action: Approve Acceptance and Final Payment on Contract with LaTour Construction, Inc., for Apple Valley Project 2011 -107, 147' Street Extension from Flagstaff Avenue to Johnny Cake Ridge Road, in the Amount of $41,711.49 for a Contract Total of $2,442,979.53. CGM :jcb Attachment c: Todd Blomstrom PAYMENT VOUCHER NO.9 & FINAL 147th ST EXTENSION FLAGSTAFF TO JCRR CM PROJECT NO. 2011-107 For Period Ending: 7 -1 -2013 Through 11 -22 -2013 OWNER: CONTRACTOR: City of Apple Valley Contractor Name LaTour Construction Inc. 7100147th Street West Contractor Address 2134 County Road 8 Apple Valley, MN 55124 City, State, Zip Maple Lake, MN 55358 Telephone No. 1- 320 -963 -5993 Amount of Contract: $2,231,944.50 Change Order No. 1: $5,184.00 Change Order No. 2: $24,335.00 Total Amount: $2,261,463.50 Contract Value Less Amount of Work 0 Less Net Account Per Resolution Certified Percent Previous Amount Number No. 2012 -122 To Date Retained Payments Due Sanitary 2027 $139,471.00 $145,573.32 $0.00 $144,117.59 $1,455.73 Water 2027 - 6810- 2011107G $422,212.60 $439,441.90 $0.00 $435,047.46 $4,394A2 Storm 20276810- 2011107G $343,755.00 $343,702.16 $0.00 $340,265.14 $3,437.02 Street 2027 -6810- 20111076 $1,326,505.90 $1,489,862.50 $0.00 $1,457,682.18 $32,180.32 Subtotal $2,231,944 -50 $2,418,579.88 $0.00 $2,377,112.39 $41,467.49 Change Order No. 1 2027 2011107G $5,184.00 $5,184.00 $0.00 $5,132.16 $51.84 Change Order No. 2 2027-6810- 2011107G $24,335.00 $19,215.65 $0.00 $19,023.49 $192.16 Total $2,261,463.50 $2,442,979.53 $0.00 $2,401,268.04 $41,711.49 Date: City Engineer Date: jZ •Olo / 3 -°�- Publ' Works Director =�e Owner City of Apple Valley, 7100 W. 147th St., Apple Valley, MN 55124 Date: November 22, 2013 For Period: 711/2013 to 11/22/13 Request No: 9 & Final A p p l e Contractor I_aTour Construction, 2134 County Road 8 Maple Lake, MN 55358 GONTRACTOR'S REQUEST FOR PAYMENT 147th Street Extension - Flagstaff Ave to Johnny Cake Ridge Rd Project File No. 2011 -107 SUMMARY 1 Original Contract Amount $ $2,231,944.50 2 Change Order - Addition $ 29,519.00 3 Change Order - Deduction $ 0,00 4 Revised Contract Amount $ $2,261,463.50 5 Value Completed to Date $ $2,442,979.53 6 Material on Hand $ $0.00 7 Amount Earned $ $2,442,979.53 8 Less Retainage 0% $ $0.00 9 Subtotal $ $2,442,979.53 10 Less Amount Paid Previously $ $2,401,268.04 11 Liquidated damages- $ $0.00 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 9 8 Final $ $41,711.49 Approved by Contractor: Approved by Owner: LaTour Construction, Inc ,) CITY OF APPLE VALLEY Date Mary Hamann- Roland, Mayor Approved By Public Works: Date CITY O� F APPLE VALLEY Z o �1 / Attest: Pamela J. Gackstetter, City Clerk /� - es - /' Date Date 2011 -107 Request for Payment 9 and Final 11- 22- 13.jds No. Contract Unit Previous Current Quantity Amount Item Unit Quantity Price Qty Qty to Dale to Date PART 1- SANITARY SEWER I MOBILIZATION LS 1 $17,000.00 1.00 1.00 $L7,000.00 2 TRAFFIC CONTROL LS 1 $360.00 1.00 1.00 $360.00 3 CONNECT TO EXISTING MH EA 1 $1,700.00 2.00 2.00 $3,400.00 4 8" PVC SANITARY SEWER, SDR 35, 0 -IT LF 288 $19.00 288.00 288.00 $5,472.00 5 8" PVC SANITARY SEWER, SDR 26,0-15' LF 90 $38.00 90.00 90.00 $3,420.00 6 8" PVC SANITARY SEWER, SDR 26, 15 -20' LF 816 $42.00 784.00 784 -00 $32,928 00 7 8" PVC SANITARY SEWER, SDR 26,20-25' LF 1044 $48.00 1116.00 1116.00 $53,568.00 8 8" PVC PLUG EA 3 $97.00 3.00 3.00 $291.00 9 8" C -900 SANITARY SEWER OUTSIDE DROP LF 11 $340.00 18.00 18 -00 $6,120.00 4' DIA SAN MI- 8' DEEP, INCL R-1 642 CASTING & 10 HDPEADJRINGS EA 8 $1,900.00 8.00 8 -00 $15,200.00 11 T DIA SAN ME OVERDEPTH LF 104 $76 -00 102.82 102.82 $7,814.32 TOTAL PART i - SANITARY SEWER $145,57332 PART 2 - WATER MAIN 12 MOBILIZATION LS 1 $7,100.00 1.00 1.00 $7,100.00 13 TRAFFIC CONTROL LS 1 $360.00 1.00 1.00 $360.00 14 CONNECT TO EXISTING 12" DIP WATER MAIN EA 1 $1,800.00 1.00 1.00 $1,800.00 15 CONNECT TO EXISTING 16" DIP WATER MAIN EA 1 $3,800.00 1.00 1.00 $3,800.00 16 FURNISH AND INSTALL 24" STEEL CASING LF 210 $ 160.00 210.00 210.00 $33,600.00 17 JACK 24" STEEL CASING LF 84 $370.00 84.00 84.00 $31,080.00 18 6" DIP WATER MAIN LF 328 $29.00 446.00 446.00 $12,934.00 19 12" DIP WATER MAIN LF 319 $57.00 326.50 326.50 $18,610.50 20 16" DIP WATER MAIN LF 2868 $74.00 2868.00 2868.00 $212,232:00 21 12" GV VALVE & BOX EA 5 $2,600.00 6.00 6.00 $15,600.00 22 16" BF VALVE & BOX EA 5 $2,700.00 6 -00 6.00 $16,200.00 23 16" VERTICAL WATER MAIN OFFSET EA 1 $2,900.00 1.00 1,00 $2,900.00 24 DUCTILE IRON FITTINGS LB 6416 $6.60 7019.00 7019.00 $46,325.40 25 6" HYDRANT AND GV & BOX EA 8 $4,100.00 9.00 9.00 $36,900.00 TOTAL PART 2 - WATER MAIN $439,44150 2011 -107 Request fw Payment 9 and anal 11- 22 -13As No. Contract Unit Previous Current Quantity Amount Item Unit Quantity Price Qty Qty to Date to Date PART 3 - STORM SEWER 26 MOBILIZATION LS 1 $6,100.00 1.00 1.00 $6,100.00 27 TRAFFIC CONTROL LS t $360.00 1.00 1.00 $360.00 28 CONNECT TO EXISTING CBMH EA 1 $750.00 1.00 1.00 $750.00 29 12" RCP STORM SEWER LF 95 $28.00 95.00 95,00 $2,660.00 30 15" RCP STORM SEWER LF 1208 $24.00 1234.00 1234.00 $29,616.00 31 18" RCP STORM SEWER LF 424 $26.00 419.00 419.00 $10,894.00 32 24" RCP CL3 STORM SEWER LF 317 $31.00 317.00 317.00 $9,827.00 33 27" RCP CL3 STORM SEWER LF 435 $37.00 435.00 435.00 $16,095.00 34 JACK 27" RCP THICK WALL STORM SEWER LF 96 $690.00 96.00 96.00 $66,240.00 35 30" RCP CL3 STORM SEWER LF 257 $41.00 257.00 257.00 $10,537.00 36 30" RCP CL4 STORM SEWER LF 216 $45.00 216.00 216.00 $9,720.00 37 30" RCP CLS STORM SEWER LF 919 $93.00 920.00 920.00 $85,560.00 38 36 RCP CL5 STORM SEWER CLASS 3 LF 106 $64.00 106.00 106.00 $6,784.00 39 36" FES W /TRASH GUARD EA 1 $1,900.00 1.00 L00 $1,900.00 40 CL3 RIP RAP CY 38 $76.00 38.00 38.00 $2,888.00 41 FURNISH AND INSTALL 12" PLUG EA 3 $78.00 3.00 3.00 $234.00 42 FURNISH AND INSTALL 18" PLUG EA 1 $82.00 0.00 $0.00 43 FURNISH AND INSTALL 27" PLUG EA 1 $119.00 1.00 1.00 $119.00 44 2'X3' CB INCL R3290V8 CASTING & HDPE ADJ RINGS EA 10 $1,300.00 10.00 10.00 $13,000,00 4' DIA CBMH INCL R3290VB CASTING & HDPE ADJ 45 RINGS EA 7 $1,800.00 7.00 7.00 $12,600.00 4' DLA STORM MH INCL R1642 CASTING & HDPE ADJ 46 RINGS EA 2 $1,900.00 2.00 2.00 $3,800.00 47 4' DIA STORM CBMH OVERDEPTH LF 4 $76.00 6.54 6.54 $497.04 48 4' DIA STORM MH OVERDEPTH LF 12 $76.00 11.72 11.72 $890.72 49 Y CBMH INCL R329OVB CASTING & HDPE ADJ RINGS EA 8 $2,600.00 8.00 8.00 $20,800.00 T DIA STORM MH INCL RI642 CASTING & HDPE ADJ 50 RINGS EA 5 $2,600.00 5.00 5.00 $13,000.00 51 Y DIA STORM CBMH OVERDEPTH LP 45 $128.00 39.71 39.71 $5,082.88 52 Y DIA STORM MH OVERDEPTH LF 75 $128.00 74.59 74.59 $9,547.52 53 6' CBMH INCL R3290VB CASTING & HDPE ADJ RINGS EA 1 $4,200.00 1.00 1.00 $4,200.00 TOTAL PART 3 - STORM SEWER $343,702.16 2U11.107 Req...tfar Payment 9.nd Finai 11 -22- 13.x1. Contract Unit Previous Current Quantity Amount No. Item Unit Quantity Price Qty Qty to Date to Date PART 4 - STREET IMPROVEMENTS 54 MOBILIZATION LS 1 $22,000.00 1.00 1.00 $22,000.00 55 TRAFFIC CONTROL LS 1 $4,800.00 I.00 1.00 $4,800.00 56 REMQVEBARRICADES EA 3 $51.00 3.00 3.00 $153.00 57 REMOVE SIGN EA 1 $26.00 L00 1.00 $26.00 58 SAW BITUMINOUS PAVEMENT LF 285 $3.00 456.50 456.50 $1,369.50 59 REMOVE CONCRETE CURB AND GUTTER LF 277 $3.10 380.00 380.00 $1,178.00 60 REMOVE BITUMINOUS PAVEMENT SY 1868 $2.65 190.65 190.65 $505.22 61 CLEAR AND GRUB TREE 3 $200.00 3.00 3.00 $600.00 62 CLEAR AND GRUB AC 2 $3,300.00 2.00 2.00 $6,600.00 63 REMOVE SIGN PANEL EA 1 $26.00 1.00 1.00 $26.00 64 CONCRETE REMOVAL CY 750 $15.00 16620.84 1050.21 17671.05 $265,065.75 65 COMMON EXCAVATION - TRAILISIDEWALK (EV) CY 1550 $6.00 1550.00 1550.00 $9,300.00 66 COMMON EXCAVATION STREET (EV) CY 62500 $6.00 57211.49 5721t.49 $343,268.94 67 SELECT GRANULAR BORROW TN 32500 $0.01 18110.00 18110.00 $181.10 68 AGGREGATE BASE, CLASS 5 TRAIL /SIDEWALK TN 2240 $12.00 2968.98 2968.98 $35,627.76 69 AGGREGATE BASE, CLASS 5 STREET TN 9500 $12.00 9130.83 9130.83 $109,569.96 70 B6I8 CONCRETE CURB AND GUTTER LF 65DO $8.80 6338.50 6338.50 $55,778.80 71 CONCRETE VALLEY GUTTER SF 480 $6.00 691.23 691.23 $4,147.38 72 CONCRETE MEDIAN NOSE SF 120 $5.60 120.00 120.00 $672.00 73 CONCRETE MEDIAN SF 690 $3.70 344.00 344.00 $1,272.80 74 CONCRETE PEDESTRIAN CURB RAMP SF 370 $4.60 1004.50 1004.50 $4,620.70 75 TRUNCATED DOME PANEL SF 64 $32.00 144.00 144.00 $4,608.00 76 TYPE SPNWC330F BITUMINOUS MIXTURE - STREET TN 2700 $55.60 2012.98 2012.98 $111,921.69 77 TYPE SPWEB340F BITUMINOUS MIXTURE - STREET TN 4550 $56.00 3737.79 3737.79 $209,316.24 78 TYPE SPWEA240B BITUMINOUS MUn URE - TRAIL TN 850 $77.00 830.92 830.92 $63,980.84 79 BITUMINOUS MATERIAL FOR TACK COAT GAL 2000 $8.00 1850.00 1850.00 $I4,900.00 80 ADJUST CATCH BASIN CASTING EA 29 $87.00 26.00 26.00 $2,262.00 81 ADJUST MANHOLE CASTING EA 12 $420.00 12.00 12.00 $5,040.00 82 ADJUST GATE VALVE BOX EA 5 $230.00 5.00 5.00 $050,00 83 STORM DRAIN INLET PROTECTION EA 29 $130.00 0.00 $0.00 2011.107 Request for Pay"rit 9 arrd RnW 11- 2243s1s No. Contract Unit Previous Current Quantity Amount Item Unit Quantity Price Qty Qty to Date to Date 84 PREMIUM TOPSOIL & COMPOST (LV) CY I550 $2830 1752,70 25.00 1777.70 $50,308.91 85 SALVAGED TOPSOIL (LV) CY 3150 $1.85 3150.00 3150.00 $5,827.50 260 SEED, FERTILIZER, MOISTURE PELLETS, 86 BLANKET SY 9125 $I.40 31771.00 711.15 32482.15 $45 87 240 SEED, FERTILIZER, MOISTURE PELLETS, MULCH AC 4 $560.00 3.00 3.00 $1,680.00 88 WATERING SEEDED AREAS DAY 16 $460.00 0.00 $0.00 89 2" GINKO (NON FRUITING MALE) EA 8 $410.00 0.00 $0.00 90 2" SWAMP WHITE OAK EA 14 $230.00 7.00 7.00 $1,610.00 9I 2" NORTHWOODS MAPLE EA 11 $230.00 12.00 12.00 $2,760.00 92 2" HACKBERRY EA 12 $230.00 11.00 11.00 $2,530.00 93 2" EMERALD LUSTER MAPLE EA 12 $230.00 11.00 11.00 $2,530.00 94 SILT FENCE, MACHINE SLICED LF 2873 $1.80 180.00 180.00 $324.00 95 TEMPORARY CONSTRUCTION ENTRANCE CY 90 $34.00 45.00 45.00 $1,530.00 96 4" SOLID LINE, YELLOW PAINT LF 4600 $0.20 4955.50 4955.50 $991.10 97 4" BROKEN LINE, YELLOW PAINT LF 1150 $0.20 1040.00 1040.00 $208.00 98 4" SOLID LINE, WHITE PAINT LF 4970 $020 4323.50 4323.50 $864.70 99 4" DOUBLE SOLID LINE, YELLOW PAINT LF 420 $0.30 455.00 455.00 $136.50 100 12" SOLID LINE, WHITE PAINT LF 270 $2.00 344.50 344.50 $689.00 101 24" SOLID LINE, WHITE PAINT LF 80 $3,10 93.00 93.00 $288.30 102 24" SOLID HATCH LINE, YELLOW PAINT LF 105 $3.IG 113.00 113.00 $350.30 PAVEMENT MESSAGE - THROUGH ARROW - WHITE 103 PAINT EA 2 $SI.00 3.00 3.00 $I53,00 PAVEMENT MESSAGE - RIGHT ARROW - WHITE 104 PAINT EA 6 $41.00 6.00 6.00 $246.00 105 PAVEMENT MESSAGE -LEFT ARROW -WHITE PAINT EA 18 $41.00 24.00 24.00 $994.00 106 SIGN PANEL TYPE C SF 215.75 $30.00 2I2.16 212.16 $6,364.80 107 2" SDR I1 HDPE CONDUIT LF 2900 $5.70 2855.00 2855.00 $16,273.50 108 HANDHOLE FOR 2" CONDUIT EA 3 $724.00 3.00 3.00 $2,172.00 109 LIGHTING UNIT EA 4 $3,640.00 5.00 5.00 $I8,200.00 110 1.5" NON - METALLIC CONDUIT EA 1600 $3.60 169G.00 1690.00 $6,084.00 III UNDERGROUND WIRE I COND NO LF 3500 $1.25 3450.00 3450.00 $4,312.50 112 UNDERGROUND WIRE 1 COND NO 8 LF I750 $1.00 1725.00 1725.00 $1,725.00 113 UNDERGROUND WIRE 1 COND NO 12 LF 605 $0.50 565.00 565.00 $282.50 114 HANDHOLE FOR LIGHTING SYSTEM EA 3 $680.00 4.00 4.00 $2,720.00 2011.107 Request for Payment 9 and Final 11-22 -13x15 O c No. Contract Unit Previous Current Quantity Amount Item Unit Quantity Price Qty Qty to Date to Date 115 NMC LOOP DETECTOR 6' X 6' EA 18 $790.00 18.00 18.00 514,220.00 116 SPECIAL HANDHOLE EA 12 $800.00 12,00 12.00 59,600.00 117 2" NON- METALLIC CONDUIT LF 500 $5.50 460.00 460.00 $2,530.00 118 4" NON - METALLIC CONDUIT LF 300 $10,40 581.75 581.75 $6,050.20 TOTAL PART 4 - STREET IMPROVEMENTS $1,489,862.50 CHANGE ORDER 1 1 JACK 30" THICK WALL STORM SEWER LF -96 $690.00 - 9 -96.00 -$66 ,240.00 JACK 30" STEEL CASING WITH GROUTED 24" PVC 2 LINER PIPE LF 96 $744.00 96.00. 96.00 271,424.0 TOTAL CHANGE ORDER 1 $5,184.00 CHANGE ORDER 2 I MOBILIZATION LS 1 $3,135.00 1.00 1.00 $3,135.00 2 TRAFFIC CONTROL LS 1 $I,980.00 1.00 1.00 $1,980.00 3 CLEAR AND GRUB TREE EA 3 $220.00 100 2.00 $440.00 4 COMMON EXCAVATION CY 1450 $11.00 976.00 976.00 $10,736.00 5 HYDROMULCH AND SEED SY 1800 $1.45 2017.00 2017.00 $2,924.65 TOTAL CHANGE ORDER 2 519,215.65 TOTAL PART 1 - SANITARY SEWER 51459573.32 TOTAL PART 2 - WATER MAIN $439,441.90 TOTAL PART 3 - STORM SEWER $343,702.16 TOTAL PART 4 - STREET $1,489,86250 CHANGE ORDER NO. 1 $5,184.00 CHANGE ORDER NO.2 $19.215.65 TOTAL CONSTRUCTION $2,442,979.53 2011 -107 Regaestfar Payments and Final 11-22 -13,15 PROJECT PAYMENT STATUS OWNER C17Y OF APPLE VALLEY Project File No. 2011 -107 CONTRACTOR LaTour Construction, Inc CHANGE ORDERS No. Date Description Amount 1 9/19/2012 Storm Pipe Casing $5,184.00 ___d 2 5/2/2013 Gradin at JCRR/147th St $24,335.00 Total Change Orders _ $29,519.00 PAYMENT SUMMARY No. From To Payment Retainage Completed 1 06/20/12 6/31/2012 $19,570.00 $1,030.00 $20,600.00_ 2 07/01/12 07131/12 $292,422.92 16.420.68 $328,413.60 3. 08101/12 08131/12 $449,787.80 $40,274.16 $674,059.64 4 09101112 09/30/12 $599,522.44 $71,647.53 $1,420 5 10101/12. 10/31/12 $671,612.06 $106,995.54 $2,261,463.50 6 11/01/12 11/30/12 $266,281.93 $46,922.39 $2,346,119.54 7 11/01112 02/20/13 $62,586.66 $23,856.40. $2,385,640.21 8 02121/13 07/01/13 $39,484.23 $24,25523 $2,425,523.27 9 & Final 07/02/13 09/20/13 $41,711.49 $2,442,979.53 Material on Hand Total Payment to Date $2,442,979.53 Original Contract $2,231,944.50 Retsina a Pay No 9 & Final Change Orders $29,519-00 Total Amount Earned $2,442,979.53 Revised Contract $2,261,463.50 2011 -107 Request for Payment 9 and Final 11- 22- 13.)ds So 4.P. 2 oe ** .... City of Apple Valley MEMO Public Works Department TO; Mayor, City Council and City Administrator FROM: Colin G. Manson, City Engineer DATE: December 12, 2013 SUBJECT: FINAL PAYMENT AND PROJECT FUNDING SOURCES FOR CITY PROJECT 2013 -102, WHITNEY DRIVE IMPROVEMENTS Attached, please find the second and final payment for Apple Valley Project 2013 -102, Whitney Drive Improvements. All public improvements associated with the project are complete and in acceptable condition to become public infrastructure of the City of Apple Valley. This final payment of $218,456.97 will close the contract with McNamara Contracting, Inc. and results in a total construction cost of $1,652,520.20; 2% under the revised contract amount. Final cost breakdown and funding for the project is summarized below. Expenses: As Awarded Final Whitney Drive Reconstruction $ 755,350.05 $ 743,103.95 2013 Street Resurfacing (Overlay) $ 620,096.80 $ 592,336.79 Fire Station 1 Overlay $ 88,403.34 $ 91,876.27 Fire Station 2 Driveway Construction $ 30,613.25 $ 31,955.80 Time Square Sidewalk Connection $ 6,597.60 $ 4,473.84 Microsurface Area Street Patching $ 11,004.00 $ 10,743.10 Utility Break Repairs $ 35,073.00 $ 49,352.68 Trail Overlays $ 80,097.75 $ 73,016.90 Gossamer Way, Cimarron Road Drainage $ 23,876.35 $ 25,339.58 Preliminary Geotechnical Exploration $ 7,500.00 $ 7,500.00 153 /Garrett Intersection Modifications $ 0.00 $ 30,321.30 Design, Inspection $ 165,000.00 $ 112,052.35 Admin, Surveying, Legal, Testing $ 58,000.00 $ 35,884.51 Construction Contingency $ 50,000.00 $ 0.00 Total Estimated Cost $1,931,612.14 $1,815,457.07 Funding: Road Improvement Fund $ 887,912.14 $ 766,419.34 Water Utility $ 45,000.00 $ 45,000.00 Municipal State Aid $ 900,000.00 $ 861,217.44 Fire Department Operating Budget $ 98,700.00 $ 98,700.00 Dakota County Cost Share — Trails $ 0.00 $ 44,120.29 Total Estimated Funding $1,931,612.14 $1,815,457.07 Total project expenses fall within the preliminary project estimate of $1,931,612.14. Recommended Action: Approve Acceptance and Final Payment on Contract with McNamara Contracting, Inc. for Apple Valley Project 2013 -102, Whitney Drive Improvements, in the Amount of $218,456.97 for a Contract Total of $1,652,520.20. CGM Jcb Attachment c: Todd Blomstrom PAYMENT VOUCHER NO. 5 & FINAL WHITNEY DRIVE STREET IMPROVEMENTS CITY PROJECT NO. 2013-102 For Period: 9 -1 -2013 Through 11 -30 -2013 OWNER: CONTRACTOR: City of Apple Valley Contractor Name McNamara Contracting, Inc. 7100 147th Street West Contractor Address 16700 Chippendale Ave. Apple Valley, MN 55124 City, State, Zip Rosemount, MN 55068 Telephone No. 651 - 322 -5500 Amount of Contract: $1,651,112.14 CO #1 $35,610.00 Total Amount $1,686,722.14 Contract Value Less Amount of Work 0 Less Net Account Per Resolution Certified Percent Previous Amount Number 2013 -056 To Date Retained Payments Due Street 2027- 6810 - 20131028 $1,507,412.14 $1,474,146.23 $0.00 $1,289,676.92 $184,469.31 Water 5360- 6810- 2013102W $45,000.00 $49,352.68 $0.00 $37,942.13 $11,410.55 Fire 1 & 2 Parking Lots 1340 -6810- 2013102 $98,700.00 $98,700.00 $106,444.57 ($7,744.57) Subtotal $1,651,112.14 $1,622,198.91 $0.00 $1,434,063.62 $188,135.29 CO #1 2027 - 6810 - 20131028 $35,610.00 $30,321.30 $ $ $30,321.30 Total $1,686,722.14 $1,652,520.21 $0.00 $1,434,063.62 $218,456.59 Date: / '/ City Engineer Date: /Z • oy -13 Publi orks (rector 04000, Owner: City of Apple Valley, 7100 W. 147th St., Apple Valley, MN 55124 Date: December 2, 2013 000 Apple For Period: 9/1/13 to 11/30/13 Request No: 5 AND FINAL V Contractor: McNamara Contracting, Inc. CONTRACTOR'S REQUEST FOR PAYMENT Whitney Drive Street Improvements Project File No. 2013 -102 SUMMARY 1 Original Contract Amount $ $1,651,112.14 2 Change Order - Addition $ 35,610.00 3 Change Order - Deduction $ 0.00 4 Revised Contract Amount $ $1,686,722.14 5 Value Completed to Date $ $1,652,520.20 6 Material on Hand $ $0.00 7 Amount Earned $ $1,.652,520.20 8 Less Retainage 0% $ $0.00 9 Subtotal $ $1,652,520.20 10 Less Amount Paid Previously $ $1,434,063.61 11 Liquidated damages - $ $0.00 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 5 AND FINAL $ $218,456.59 Approved by Contractor: Approved by Owner: McNamara Contracting, Inc. CITY OF APPLE VALLEY //_3 Date Mary Hamann- Roland, Mayor Approved By Public Works: Date CITY OF APPLE VALLEY � o Attest: Pamela J. Gackstetter, City Clerk Date Date 2013 -102 Request for Payment5ANDFINAL.)ds No. Contract Unit Current Quantity Amount Item Unit Quantity Price Quantity to Date to Date PART 1 - WHITNEY DRIVE, S.A.P. 186 -107 -002 1 MOBILIZATION LS 1 $75,000.00 0.10 1.00 $75,000.00 2 CLEARING TREE 19 $210.00 1.00 19.00 $3,990.00 3 GRUBBING TREE 19 $210.00 1.00 19.00 $3,990.00 4 REMOVE CURB AND GUTTER LF 1835 $5.90 2411.00 $14,224.90 5 REMOVE 12" RCP STORM SEWER LF 189 $13.00 189.00 $2,457.00 6 REMOVE CONCRETE VALLEY GUTTER SF 160 $2.00 490.00 $980.00 7 REMOVE CONCRETE WALK OR DRIVEWAY SF 6400 $1.00 5161.42 6880.24 $6,880.24 8 REMOVE BITUMINOUS WALK OR DRIVEWAY SY 55 $8.00 0.00 $0.00 9 REMOVE BITUMINOUS PAVEMENT SY 20506 $5.00 666.60 21222.60 $106,113.00 10 REMOVE 12" X 4" SANITARY WYE EA 2 $7.50 2.00 $15.00 11 REMOVE CURB STOP & BOX EA g REMOVE MANHOLE OR CATCH BASIN INCL $180.00 8.00 $1,440.00 12 CASTING EA 6 $300.00 8.00 $2,400.00 13 SAWING BITUMINOUS PAVEMENT LF 500 $1.00 509.00 509.00 $509.00 14 COMMON EXCAVATION CY 5835 $0.01 5835.00 $58.35 15 PREMIUM TOPSOIL BORROW (Lv) CY 150 AGGREGATE BASE CLASS 5 FOR TRAILS, WALKS $30.00 50.00 $1,500.00 16 AND DRIVES TON 50 $5.00 62.64 62.64 $313.20 17 AGGREGATE BASE CLASS 5 TON 9935 $5.00 385.82 8908.63 $44,543.15 18 MILL BITUMINOUS SURFACE (2.0 ") SY 250 $3.75 66.60 $249.75 19 BITUMINOUS MATERIAL FOR TACK COAT GL 2230 $2.50 - 260.00 1795.00 $4,487.50 20 TYPE SPNWB330F NON -WEAR 2" THICK TON 2600 $35.00 57.98 2501.36 $87,547.60 21 TYPE SPWEB340F WEAR 1.5" THICK TON 3900 $35.00 16.03 3414.82 $119,518.70 22 TYPE SPWEA340B WEAR FOR TRAILS & DRIVES TON 20 $100.00 0.00 $0.00 23 FINE FILTER AGGREGATE (Lv) CY 55 $30.00 0.00 $0.00 24 12" RC PIPE DRAIN CLASS V o' -10' LF 27 $27.00 0.00 $0.00 25 15" RC PIPE DRAIN CLASS V 0, -10' LF 43 $29.00 43.00 $1,247.00 26 24" RC PIPE DRAIN CLASS III 0, -10' LF 201 $36.00 201.00 $7,236.00 27 30" RC PIPE DRAIN CLASS III 0, -10' LF 7 $48.00 7.00 $336.00 28 36" RC PIPE DRAIN CLASS III of -10' LF 37 $64.00 37.00 $2,368.00 29 4" PERFORATED PE PIPE DRAIN LF 750 $11.00 0.00 $0.00 2013102 Request for Payment5ANDFINAL.xis Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date 30 CONNECT INTO DRAINAGE STRUCTURE EA 15 $260.00 0.00 $0.00 31 12" X 4" PVC WYE EA 2 $4,800.00 2.00 $9,600.00 32 FURNISH AND INSTALL I &I BARRIER EA 16 $145.00 -8.00 0.00 $0.00 33 RECONNECT TO EXISTING WATER SERVICE EA 8 $180.00 8.00 $1,440.00 34 3/4" CURB BOX & STOP EA 8 $330.00 8.00 $2,640.00 35 RECONSTRUCT DRAINAGE STRUCTURE LF 35 $120.00 20.83 44.78 $5,373.60 36 CASTING ASSEMBLY, TYPER3065V EA 30 $690.00 25.00 $17,250.00 37 CASTING ASSEMBLY, TYPE R3 508B EA 1 $930.00 1.00 $930.00 38 INSTALL CASTING EA 18 $50.00 25.00 $1,250.00 39 SALVAGE AND INSTALL CASTING EA 32 $435.00 34.00 $14,790.00 40 CONNECT TO EXISTING STRUCTURE EA 3 $751.00 3.00 $2,253.00 FURNISH AND INSTALL 2X3' CB, INCL R- 3290 -VB 41 CAST & HDPE ADJ RINGS EA 4 $1,600.00 4.00 $6,400.00 FURNISH AND INSTALL 4' CBMH, INCL R- 3290 -VB 42 CAST & HDPE ADJ RINGS EA 2 $2,000.00 2.00 $4,000.00 FURNISH AND INSTALL 5' CBMH, INCL R- 3290 -VB 43 CAST & HDPE ADJ RINGS EA 4 $2,500.00 4.00 $10,000.00 FURNISH AND INSTALL 6' CBMH, INCL R- 3290 -VB 44 CAST & HDPE ADJ RINGS EA 1 $3,300.00 1.00 $3,300.00 45 4" CONCRETE SIDEWALK SF 5357 $3.30 4095.20 $13,514.16 46 6" CONCRETE SIDEWALK OR DRIVEWAY SF 610 $5.20 1144.80 $5,952.96 47 CONCRETE CURB AND GUTTER, DESIGN D412 LF 1800 $12.50 1738.50 $21,731.25 48 7" CONCRETE VALLEY GUTTER SY 487 $63.25 831.40 $52,586.05 49 TRUNCATED DOME PANEL SF 208 $30.00 240.00 $7,200.00 50 PEDESTRIAN CURB RAMP SF 800 $5.35 1692.10 $9,052.74 51 TRAFFIC CONTROL LS 1 $42,500.00 1.00 $42,500.00 52 DECIDUOUS TREE 2" DIA B &B EA 19 $340.00 13.00 $4,420.00 53 STORM DRAIN INLET PROTECTION EA 36 $150.00 14.00 34.00 $5,100.00 54 SODDING TYPE LAWN SY 900 $3.00 3081.50 $9,244.50 55 FERTILIZER TYPE 3 LB 55 $2.00 180.00 $360.00 56 TURF ESTABLISHMENT LS 1 $1,500.00 1.00 $1,500.00 57 4" SOLID LINE WHITE -PAINT LF 7590 $0.12 7845.50 $941.46 58 12" SOLID LINE WHITE -PAINT LF 1055 $1.05 932.00 $978.60 59 24" STOP LINE WHITE -PAINT LF 266 $1.55 228.50 $354.18 2013 -102 Reauest for Pavment5AN DFINALxts No. Contract Unit Current Quantity Amount Item Unit Quantity Price Quantity to Date to Date 60 4" DOUBLE SOLID LINE YELLOW -PAINT LF 3900 $0.27 3841.00 $1,037.07 TOTAL PART 1 - WHITNEY DRIVE, SAP 186 - 107 -02 $743,103.95 PART2- OVERLAY 61 MOBILIZATION LS 1 $75,000.00 0.10 1.00 $75,000.00 62 REMOVE CURB AND GUTTER LF 4650 $4.50 52.50 4254.50 $19,145.25 63 REMOVE RETAINING WALL SF 470 $4.00 137.50 412.50 $1,650.00 64 REMOVE CONCRETE VALLEY GUTTER SF 430 $1.15 878.28 $1,010.02 65 REMOVE CONCRETE WALK OR DRIVEWAY SF 910 $1.50 1431.03 $2,146.55 66 REMOVE BITUMINOUS WALK OR DRIVEWAY SY 176 $10.00 363.00 $3,630.00 67 REMOVE BITUMINOUS PAVEMENT SY 5140 $8.50 432.04 2805.98 $23,850.83 68 REMOVE CASTING EA 2 $600.00 3.00 $1,800.00 69 REMOVE GATE VALVE BOX EA 14 $50.00 17.00 22.00 $1,100.00 70 REMOVE SIGN TYPE C EA 4 $52.00 7.00 $364.00 71 SAWING BITUMINOUS PAVEMENT LF 419 $1.00 0.00 $0.00 72 SALVAGE CASTING EA 136 $50.00 166.00 $8,300.00 73 COMMON EXCAVATION CY 150 $20.00 110.77 185.77 $3,715.40 74 PREMIUM TOPSOIL BORROW (LV) CY 152 $31.00 63.00 $1,953.00 AGGREGATE BASE CLASS 5 FOR TRAILS, WALKS 75 AND DRIVES IN 40 $20.00 70.52 80.27 $1,605.40 76 MILL BITUMINOUS SURFACE (0.75') SY 29128 $0.60 30110.00 $18,066.00 77 MILL BITUMINOUS SURFACE (1.0 ") SY 280 $5.00 385.60 $1,928.00 78 BITUMINOUS MATERIAL FOR TACK COAT GL 4116 $2.50 2835.00 $7,087.50 79 TYPE SPWEB340B WEAR FOR TRAILS, DRIVES TON 15 $50.00 30.01 113.50 $5,675.00 80 TYPE SPWEB340B WEAR FOR PATCHING TON 1550 $45.00 493.74 1005.97 $45,268.65 81 TYPE SPWEA340B 1" THICK STREET OVERLAY TON 4493 $46.00 -17.57 4620.35 $212,536.10 82 FURNISH AND INSTALL I &I BARRIER EA 12 $145.00 3.00 $435.00 83 ADJUST GATE VALVE EA 37 $75.00 25.00 25.00 $1,875.00 84 VALVE BOX EA 14 $800.00 17.00 22.00 $17,600.00 85 RECONSTRUCT DRAINAGE STRUCTURE LF 50 $120.00 13.52 81.72 $9,806.40 86 CASTING ASSEMBLY, TYPE R3290VB EA 2 $650.00 3.00 $1,950.00 2013 -102 Requestfor Payment5ANDFINAL.As Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date 87 INSTALL CASTING EA 136 $25.00 152.00 $3,800.00 88 ADJUST FRAME & RING CASTING EA 87 $25.00 71.00 $1,775.00 89 4" CONCRETE SIDEWALK SF 20 $3.85 45.04 145.84 $561.48 90 6" CONCRETE SIDEWALK OR DRIVEWAY SF 150 $5.20 0.00 $0.00 91 CONCRETE CURB AND GUTTER, DESIGN D412 LF 3020 $12.50 3822.00 $47,775.00 92 CONCRETE CURB AND GUTTER, DESIGN B618 LF 1090 $14.70 67.00 114.50 $1,683.15 93 CONCRETE CURB AND GUTTER, MOUNTABLE LF 240 $15.25 0.00 $0.00 94 7" CONCRETE VALLEY GUTTER SY 48 $64.00 118.30 $7,571.20 95 TRUNCATED DOME PANEL SF 268 $30.00 224.00 $6,720.00 96 PEDESTRIAN CURB RAMP SF 1010 $5.35 1028.20 $5,500.87 97 TRAFFIC CONTROL LS 1 $42,500.00 0.10 1.00 $42,500.00 98 SODDING TYPE LAWN SY 705 $3.10 508.00 986.70 $3,058.77 99 FERTILIZER TYPE 3 LB 42 $2.00 25.00 $50.00 100 TURF ESTABLISHMENT LS 1 $800.00 0.30 1.00 $800.00 101 PAVT MSSG (LT ARROW) PAINT EA 10 $42.00 8.00 $336.00 102 4" SOLID LINE WHITE -PAINT LF 400 $0.25 3702.00 $925.50 103 12" SOLID LINE WHITE -PAINT LF 260 $1.05 616.50 $647.33 104 24" STOP LINE WHITE -PAINT LF 40 $1.60 113.00 $180.80 105 4" SOLID LINE YELLOW -PAINT LF 840 $0.30 926.00 $277.80 106 4" BROKEN LINE YELLOW -PAINT LF 210 $0.30 220.00 $66.00 107 4" DOUBLE SOLID LINE YELLOW -PAINT LF 2450 $0.27 2258.50 $609.80 TOTAL PARTY 2 - OVERLAY $592,336.79 PART 3 - FIRE STATION #1 108 MOBILIZATION LS 1 $2,500.00 1.00 $2,500.00 109 REMOVE CURB AND GUTTER LF 140 $8.00 4.00 54.50 $436.00 110 REMOVE CONCRETE WALK OR DRIVEWAY SF 3448 $2.00 347.50 3686.10 $7,372.20 111 PREMIUM TOPSOIL BORROW (LV) CY 4 $31.00 3.00 $93.00 112 MILL BITUMINOUS SURFACE (1.0") SY 6000 $1.90 6000.00 $11,400.00 113 BITUMINOUS MATERIAL FOR TACK COAT GL 330 $2.50 395.00 $987.50 2013 -102 Request for PaVment5ANDFINAL.xIs Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date 114 TYPE SPWEA340B 1.25" THICK OVERLAY TON 500 $45.00 521.64 $23,473.80 115 RECONSTRUCT DRAINAGE STRUCTURE LF 2 $140.00 2.30 $322.00 116 SALVAGE AND INSTALL CASTING EA 2 $400.00 1.00 3.00 $1,200.00 117 8" CONCRETE SIDEWALK OR DRIVEWAY SF 3400 $10.80 451.50 3736.50 $40,354.20 118 CONCRETE CURB AND GUTTER, DESIGN B612 LF 143 $13.35 4.00 54.50 $727.58 119 TRUNCATED DOME PANEL SF 24 $30.00 16.00 $480.00 120 PEDESTRIAN CURB RAMP SF 48 $5.35 53.60 $286.76 121 TRAFFIC CONTROL LS 1 $1,100.00 1.00 $1,100.00 122 SODDING TYPE LAWN SY 20 $7.00 14.00 $98.00 123 FERTILIZER TYPE 3 LB 1 $13.15 1.00 $13.15 124 TURF ESTABLISHMENT LS 1 $260.04 1.00 $260.04 125 PAVT MSSG (HANDICAPPED SYMBOL) PAINT EA 1 $52.00 1.00 $52.00 126 4" SOLID LINE YELLOW -PAINT LF 150 $1.05 0.00 $0.00 127 4" SOLID LINE WHITE -PAINT LF 1340 $0.47 1532.00 $720.04 TOTAL PART 3 - FIRE STATION #1 $91,876.27 PART 4 - FIRE STATION #2 128 MOBILIZATION LS 1 $5,000.00 0.30 1.00 $5,000.00 129 REMOVE CURB AND GUTTER LF 120 $8.00 105.00 $840.00 130 REMOVE BITUMINOUS WALK OR DRIVEWAY SY 67 $12.00 67.00 $804.00 131 SAWING BITUMINOUS PAVEMENT LF 16 $1.00 16.00 $16.00 132 COMMON EXCAVATION CY 240 $19.00 240.00 $4,560.00 133 PREMIUM TOPSOIL BORROW (LV) CY 40 $31.00 45.00 $1,395.00 AGGREGATE BASE CLASS 5 FOR TRAILS, WALKS 134 AND DRIVES TN 160 $25.00 -6.33 139.29 $3,482.25 135 BITUMINOUS MATERIAL FOR TACK COAT GL 15 $2.50 15.00 15.00 $37.50 136 TYPE SPWEB340B 2" THICK TON 70 $80.00 43.66 90.36 $7,228.80 137 CONCRETE CURB AND GUTTER, DESIGN B612 LF 225 $13.35 225.00 $3,003.75 138 CONCRETE CURB AND GUTTER, DESIGN B618 LF 65 $21.00 7.00 57.00 $1,197.00 139 TRAFFIC CONTROL LS 1 $2,000.00 0.30 1.00 $2,000.00 140 SILT FENCE, MACHINE SLICED LF 300 $2.00 90.00 $180.00 2013102 Request for Payment5ANDFINAL.As No. Contract Unit Current Quantity Amount Item Unit Quantity Price Quantity to Date to Date 141 SODDING TYPE LAWN SY 150 $7.00 261.00 $1,827.00 142 FERTILIZER TYPE 3 LB 8 $1.50 13.00 $19.50 143 TURF ESTABLISHMENT LS 1 $365.00 0.30 1.00 $365.00 TOTAL PART 4 - FIRE STATION #2 $31,955.80 PART 5 - TIME SQUARE SIDEWALK 144 MOBILIZATION LS 1 $1,000.00 1.00 $1,000.00 145 REMOVE CURB AND GUTTER LF 20 $15.00 22.00 $330.00 146 COMMON EXCAVATION CY 15 $40.00 9.00 $360.00 147 PREMIUM TOPSOIL BORROW (LV) CY 5 AGGREGATE BASE CLASS 5 FOR TRAILS, WALKS $31.00 2.00 $62.00 148 AND DRIVES TN 12 $37.00 6.33 $234.21 149 4" CONCRETE SIDEWALK SF 200 $3.85 160.00 $616.00 150 CONCRETE CURB AND GUTTER, DESIGN B618 LF 20 $20.00 22.00 $440.00 151 TRUNCATED DOME PANEL SF 16 $30.00 8.00 $240.00 152 PEDESTRIAN CURB RAMP SF 96 $5.35 27.50 $147.13 153 TRAFFIC CONTROL LS 1 $500.00 1.00 $500.00 154 FILTER LOG TYPE STRAW BIOROLL LF 40 $4.00 0.00 $0.00 155 SODDING TYPE LAWN SY 200 $5.00 56.00 $280.00 156 FERTILIZER TYPE 3 LB 10 $1.50 3.00 $4.50 157 TURF ESTABLISHMENT LS 1 $260.00 0.30 1.00 $260.00 TOTAL PART 5 - TIME SQUARE SIDEWALK $4,473.84 PART 6 - MICRO SURFACE AREA STREET REPAIRS 158 MOBILIZATION LS 1 $2,500.00 1.00 $2,500.00 159 REMOVE CURB AND GUTTER LF 60 $11.50 1.00 59.00 $678.50 160 REMOVE BITUMINOUS PAVEMENT SY 46 $30.00 27.00 $810.00 161 PREMIUM TOPSOIL BORROW (LV) CY 2 $31.00 2.00 $62.00 162 TYPE SPWEB340B WEAR FOR PATCHING TON 14 $135.00 12.24 $1,652.40 163 CONCRETE CURB AND GUTTER, DESIGN D412 LF 20 $36.00 -1.50 38.50 $1,386.00 164 CONCRETE CURB AND GUTTER, DESIGN B618 LF 40 $42.00 15.50 41.50 $1,743.00 2013102 Request for PaPPent5ANDFINAL.xls No. Contract Unit Current Quantity Amount Item Unit Quantity Price Quantity to Date to Date 165 TRAFFIC CONTROL LS 1 $1,600.00 1.00 $1,600.00 166 SODDING TYPE LAWN SY 30 $7.00 5.60 $39.20 167 FERTILIZER TYPE 3 LB 2 $6.00 2.00 $12.00 168 TURF ESTABLISHMENT LS 1 $260.00 1.00 $260.00 TOTAL PART 6 - MICRO SURFACE AREA STREET REPAIRS $10,743.10 PART 7 - UTILITY PATCHING REPAIRS 169 MOBILIZATION LS 1 $5,000.00 1.00 $5,000.00 170 COMMON EXCAVATION CY 43 $1.00 54.08 $54.08 171 SUBGRADE PREPARATION SY 325 $30.00 120.60 544.60 $16,338.00 AGGREGATE BASE CLASS 5 FOR TRAILS, WALKS 172 AND DRIVES TN 25 $10.00 11.46 11.46 $114.60 173 BITUMINOUS MATERIAL FOR TACK COAT GL 20 $2.50 20.00 $50.00 174 TYPE SPWEB340B WEAR FOR PATCHING TON 100 $125.00 4.48 138.00. $17,250.00 175 CONCRETE CURB AND GUTTER DESIGN D412 LF 80 $36.00 46.00 122.00 $4,392.00 176 CONCRETE CURB AND GUTTER, DESIGN B618 LF 50 $42.00 82.50 87.00 $3,654.00 177 TRAFFIC CONTROL LS 1 $2,500.00 1.00 $2,500.00 TOTAL PART 7 - UTILITY PATCHING REPAIRS $49,352.68 PART 8 - TRAIL OVERLAYS 178 MOBILIZATION LS 1 $2,500.00 1.00 $2,500.00 179 REMOVE CURB AND GUTTER LF 205 $7.25 13.50 $97.88 180 REMOVE CONCRETE WALK OR DRIVEWAY SF 576 $2.00 1008.30 $2,016.60 181 REMOVE BITUMINOUS WALK OR DRIVEWAY SY 194 $9.00 442.50 $3,982.50 182 SALVAGE CASTING EA 1 $500.00 1.00 $500.00 183 MILL BITUMINOUS SURFACE (1.0") SY 50 $10.00 54.60 $546.00 184 BITUMINOUS MATERIAL FOR TACK COAT GL 553 $2.50 615.00 $1,537.50 185 TYPE SPWEB340B WEAR FOR PATCHING TON 31 $80.00 30.12 $2,409.60 186 TYPE SPWEA340B 1" THICK OVERLAY TON 954 $55.00 803.23 $44,177.65 187 ADJUST GATE VALVE EA 6 $250.00 2.00 $500.00 188 INSTALL CASTING EA 1 $500.00 1.00 $500.00 2013 -102 Request for Payment5AN DFINAL.As No. Contract Unit Current Quantity Amount Item Unit Quantity Price Quantity to Date to Date 189 4" CONCRETE SIDEWALK SF 40 $3.85 0.00 $0.00 190 CONCRETE CURB AND GUTTER, DESIGN B618 LF 205 $15.00 13.50 $202.50 191 TRUNCATED DOME PANEL SF 160 $30.00 200.00 $6,000.00 192 PEDESTRIAN CURB RAMP SF 720 $5.35 49.12 1130.22 $6,046.68 193 TRAFFIC CONTROL LS 1 $2,000.00 1.00 $2,000.00 TOTAL PART 8 - TRAIL OVERLAYS $73,016.90 PART 9 - GOSSAMER WAY 194 MOBILIZATION LS 1 $1,000.00 1.00 $1,000.00 195 CLEARING AC 0.19 $5,200.00 0.19 $988.00 196 GRUBBING AC 0.19 $5,200.00 0.19 $988.00 197 COMMON EXCAVATION CY 265 $28.00 79.86 344.86 $9,656.08 198 SILT FENCE, MACHINE SLICED LF 275 $2.00 370.00 $740.00 199 SEEDING AC 0.19 $2,100.00 0.19 $399.00 200 SEED MIXTURE 260 LB 19 $4.00 19.00 $76.00 201 EROSION CONTROL BLANKET CATEGORY 1 SY 900 $1.25 920.00 $1,150.00 202 FERTILIZER TYPE 3 LB 57 $1.05 57.00 $59.85 203 TURF ESTABLISHMENT LS 1 $800.00 1.00 $800.00 TOTAL PART 9 - GOSSAMER WAY $15,856.93 PART 10 - CIMARRON ROAD 204 MOBILIZATION LS 1 $1,000.00 1.00 $1,000.00 205 REMOVE BITUMINOUS PAVEMENT SY 34 $21.00 35.30 $741.30 206 SAWING BITUMINOUS PAVEMENT LF 55 $1.00 56.00 $56.00 207 COMMON EXCAVATION CY 10 $50.00 10.00 $500.00 208 PREMIUM TOPSOIL BORROW (LV) CY 4 $31.00 2.00 $62.00 AGGREGATE BASE CLASS 5 FOR TRAILS, WALKS 209 AND DRIVES TN 16 $35.00 0.00 $0.00 210 BITUMINOUS MATERIAL FOR TACK COAT GL 2 $2.50 2.00 $5.00 211 TYPE SPWEB340B WEAR FOR PATCHING TON 10 $140.00 8.70 $1,218.00 212 12" RC PIPE DRAIN CLASS V 0' -10' LF 11 $32.00 11.00 $352.00 2013 -102 Requestfor Payment5ANDFINAL.As No. Contract Unit Current Quantity Amount Item Unit Quantity Price Quantity to Date to Date FURNISH AND INSTALL 2'X3' CB, INCL R- 3290 -VB 213 CAST & HDPE ADJ RINGS EA 1 $2,300.00 1.00 $2,300.00 214 CONNECT TO EXISTING STRUCTURE EA 1 $750.00 1.00 $750.00 215 CONCRETE CURB AND GUTTER, DESIGN B618 LF 30 $42.00 30.00 $1,260.00 216 TRAFFIC CONTROL LS 1 $800.00 1.00 $800.00 217 SODDING TYPE LAWN SY 50 $6.75 32.20 $217.35 218 FERTILIZER TYPE 3 LB 1 $11.00 1.00 $11.00 219 COMPOST, GRADE 2 CY 4 $23.00 0.00 $0.00 220 TURF ESTABLISHMENT LS 1 $210.00 0.30 1.00 $210.00 TOTAL PART 10 - CIMARRON ROAD $9,482.65 CHANGE ORDER #1 I MOBILIZATION LS 1 $5,000.00 1.00 1.00 $5,000.00 2 CLEARING TREE 1 - $350.00 1.00 1.00 $350.00 3 REMOVE SIGN PANEL EA 4 $38.00 4.00 4.00 $152.00 4 REMOVE PAVEMENT MESSAGE (LEFT ARROW) EA 2 $38.00 2.00 2.00 $76.00 5 REMOVE PAVEMENT MARKING (4" - DOUBLE YELLOW) LF 150 $2.00 90.00 90.00 $180.00 6 REMOVE PAVMENT MARKING (4" SOLID WHITE) LF 250 $2.00 256.00 256.00 $512.00 7 REMOVE CURB AND GUTTER LF 50 $15.00 34.00 34.00 $510.00 8 REMOVE CONCRETE WALK OR DRIVEWAY SF 300 $2.00 149.00 149.00 $298.00 9 REMOVE BITUMINOUS PAVEMENT SY 135 $12.00 75.25 75.25 $903.00 10 SAWING BITUMINOUS PAVEMENT LF 330 $5.00 309.00 309.00 $1,545.00 AGGREGATE BASE CLASS 5 FOR TRAILS, WALKS, MEDIAN AND it DRIVES TON 10 $25.00 9.12 9.12 $228.00 12 BITUMINOUS MATERIAL FOR TACK COAT GL 15 $3.00 5.00 5.00 $15.00 13 TYPE SPWEB340B WEAR FOR PATCHING TON 7 $100.00 3.02 3.02 $302.00 14 4" CONCRETE MEDIAN SF 185 $9.00 188.70 188.70 $1,698.30 15 6" CONCRETE MEDIAN NOSE SF 50 $12.00 50.00 50.00 $600.00 16 CONCRETE CURB AND GUTTER, DESIGN B612 LF 220 $16.00 222.00 222.00 $3,552.00 17 CONCRETE CURB AND GUTTER, DESIGN B618 LF 50 $23.00 34.00 34.00 $782.00 18 TRUNCATED DOME PANEL SF 24 $40.00 16.00 16.00 $640.00 19 PEDESTRIAN CURB RAMP SF 300 $12.00 149.00 149.00 $1,788.00 20 4" THICK COLORED CONCRETE WALK SF 16 $65.00 0.00 $0.00 2013 -102 Request for Payment5ANDFINAL.xis No. Contract Unit Current Quantity Amount Item Unit Quantity Price Quantity to Date to Date 21 TRAFFIC CONTROL LS 1 $6,500.00 1.00 1.00 $6,500.00 22 PAVT MSSG (STOP AHEAD) PAINT EA 4 $275.00 4.00 4.00 $1,100.00 23 PAVT MSSG (LT ARROW) PAINT EA 2 $55.00 2.00 2.00 $110.00 24 a" SOLID LINE WHITE -PAINT LF 240 $0.50 238.00 238.00 $119.00 25 12" SOLID LINE WHITE -PAINT LF 220 $1.00 260.00 260.00 $260.00 26 24" STOP LINE WHITE -PAINT LF 70 $3.00 69.00 69.00 $207.00 27 4" DOUBLE SOLID LINE YELLOW -PAINT LF 100 $2.00 136.00 136.00 $272.00 28 SIGN PANEL (TYPE C) SF 69 $38.00 69.00 69.00 $2,622.00 TOTAL - CHANGE ORDER #1 $30,321.30 TOTAL PART i - WHITNEY DRIVE $743,103.95 TOTAL PART 2 - OVERLAY $592,336.79 TOTAL PART 3 - FIRE STATION #1 $91,876.27 TOTAL PART 4 - FIRE STATION #2 $31,955.80 TOTAL PART 5 - TIME SQUARE SIDEWALK $4,473.84 TOTAL PART 6 - MICROSURFACE AREA STREET REPAIRS $10,743.10 TOTAL PART 7 - UTILITY PATCHING REPAIRS $49,352.68 TOTAL PART 8 - TRAIL OVERLAYS $73,016.90 TOTAL PART 9 - GOSSAMER WAY $15,856.93 TOTAL PART 10 - CIMARRON ROAD $9,482.65 TOTAL - CHANGE ORDER #1 $30,321.30 TOTAL CONSTRUCTION $1,652,520.20 2013 -102 Request for Payment5ANDFINAL.xis f PROJECT PAYMENT STATUS OWNER CITY OF APPLE VALLEY Project File No. 2013 -102 CONTRACTOR McNamara Contracting, Inc. CHANGE ORDERS No. Date Description Amount 1 8/22/2013 Stop Sign at 153rd St W and Garrett Ave $35,610,00 Total Change Orders $35,610.00 PAYMENT SUMMARY No. From To Payment Retainage Completed 1 05/01/2013 05/31/13 $272,825.48 $14,359.24 $287,184.72 2 06/01/2013 06/30/13 $286,493.14 $29,437.82 $588,756.44 3 07/01/2013 07/31/13 $520,712.71 $56,843.75 $1,136,875.08 4 08/01/2013 08/31/13 $354,032.28 $75,477.03 $1,509,540.64 5 AND FINAL 08/01/2013 11/30/13 $218,456.59 $1,652,520.20 Material on Hand Total Pa ment to Date $1,652,520.20 Original Contract $1,651,112.14 Retains a Pay No 5 AND FINAL Change Orders $35,610.00 Total Amount Earned $1,652,520.20 Revised Contract $1,686,722.14 2013 -102 Request for Payment5ANDFINAL.As ... 4 City of Apple Valley MEMO Public Works Department TO: Mayor, City Council and City Administrator FROM: Michael Glewwe, Public Works Superintendent I DATE: December 12, 2013 SUBJECT: ACCEPTANCE AND FINAL PAYMENT ON AGREEMENT WITH RON KASSA CONSTRUCTION, INC. FOR CITY PROJECT 2013 -129, 2013 CONCRETE REMOVAL & REPLACEMENT SERVICES On April 25, 2013, City Council approved an agreement with Ron Kassa Construction, Inc. in the amount of $20,440 for removing and replacing City sidewalks and curbs at various locations. Ron Kassa Construction has completed work per the agreement. The improvements have been inspected and found to be acceptable for final payment. Recommended Action: Approve Acceptance and Final Payment on Agreement with Ron Kassa Construction, Inc. for City Project 2013 -129, 2013 Concrete Removal & Replacement Services in the amount of $4,186.04, with a total contract cost of $15,685.60. MG:dsm Attachments c: Todd Blomstrom PAYMENT VOUCHER #2 - FINAL 2013 Concrete Removal and Replacement Services CITY Project 2013 -129 For Period Ending: December 12, 2013 OWNER: CONTRACTOR: City of Apple Valley Ron Kassa Construction, Inc. 7100 147th Street West 6005 125th St. E. Apple Valley, MN 55124 Elko, MN 55020 Phone: 952 - 461 -3715 Amount of Contract: $20,440.00 Total Amount $20,440.00 Contract Value Amount of Work Less Less Net Account Per Agreement Certified Retained Previous Amount Number April 25 2013 To Date 0% Payments Due Streets Division 1610- 6249- 2013129G $20,440.00 $15,685.60 $11,499.56 $4,186.04 Subtotal $20,440.00 $15,685.60 $4,186.04 Total $20,440.00 $15,685.60 $4 n Date: - �, 11 ublic Works Superin t - Streets Date: lZ • O y • 13 Publi ors Director CITY OF APPLE VALLEY, MINNESOTA APPLICATION FOR PAYMENT DATE: _ . , _(^, FOR PERIOD: (,1 PROJECT: (s l�+'c ! I - 1 From T CONTRACTOR: k e454� ( j LylSrr�; REQUEST FOR PAYMENT NO. ADDRESS: SUMMARY: 1. Original Contract Amount $ � I 2. Change Order - ADDITION $ 3. Change Order - DEDUCTION $ 4. Revised Contract Amount $ 5. Total Completed and Stored to Date 6. Less Retainage `j % $ 7. Total Earned Less Retainage $ 8. Less Amount Paid Previously 9. AMOUNT DUE THIS CURRENT REQUEST $ The undersigned Contractor certifies that to the best of his knowledge, information and belief, the work covered by this application for payment has been completed in accordance with the contract documents, that all amounts have been paid by him for work for which previous payments were received from the City and that current payment shown herein is now due. Contractor: C By: Recommended for Payment r B t � `' y: ATTACH ITEMIZED INVOICE Title: Date: t .2 - (p -13 Ron. J Kassa' INVOICE Connstrueflon:, Ine. 6005 — 250th Street East • Elko, MN 55020 Business 952461 -3715 Residence: 952- 46147.13 ze _ j3 Mobile 612- 9784254 Fax 952461 -3716 Date Sold TO' � Del. Terms: Address: City State r_m Ref: Remarks: Phone: Quantity Stock Number / Description Price Per Amount 2 q �, ex cf`c✓Lti /0 91 3 1 ����� to i 10 x ,3 3 4- 11'x" I d 11 c.l.e� l� X � 3 I L 14 S j --5 Y �8' Sub Total Sales Tax TOW Less Deposit Bal. Due I Ron � Kassa INVOICE Construetion:, .Inc. 6005 — 250th `Street East • Elko, MN 55020 Business 952461 -3715 Residence- 952 - 461 -3713 `- Mobile 612 - 9784254 Fax 952 -461 -3716 Date Sold To �/ � ix Del. Terms: Address: City State n p Ref: Remarks: Phone: Quantity Stock Number / DescripL'on Price Per Amount 137 g ®X L# 6 ' , q-0 >- 4 S U Lt = 3 pfd A 0 0 . 5 6 7' 8 9 10 11 12 13 14 Sub Total Sales Tax Total less Deposit 8a1. Due 9 f a i W.Q PERSONNEL REPORT City of Apple Valley December 12, 2013 Human Resources EMPLOYMENT ACTIONS The following employment actions are recommended for City Council approval: First Last Pay Pay Pay Date Name Name Action Position Status Dept. Rate Type Scale (on or about) Recreation Facility Karsten Augustin Hire Attendant Seasonal 1900 $ 8.06 Hourly A 11/25/2013 Accept Matthew Bilek Resignation Recreation Supervisor Full -time 1700 11/7/2013 Recreation Facility Kathryn Eaton Rehire Attendant Seasonal 1900 $ 8.36 Hourly A 11/25/2013 Kenneth Hiner Hire Liquor Clerk Part -Time 5090 $ 10.56 Hourly L -1 12/13/2013 Cameron Jackson Hire Liquor Clerk Part -Time 5020 $ 10.56 Hourly L -1 12/13/2013 Recreation Facility Olivia Johnson Rehire Attendant Seasonal 1900 $ 8.06 Hourly A 11/28/2013 Recreation Facility Miranda Lawell Rehire Attendant Seasonal 5205 $ 8.67 Hourly A 12/20/2013 Recreation Facility Brianna Lindstrom Rehire Attendant Seasonal 1900 $ 8.06 Hourly A 11/25/2013 Recreation Facility Morgan Meyer Rehire Attendant Seasonal 1900 $ 8.36 Hourly A 12/20/2013 Christopher Steadman Termination Facility Lead Attendant Part -Time 5105 12/5/2013 Recreation Facility Ethan Verdegan Rehire Attendant Seasonal 1900 $ 8.36 Hourly A 11/25/2013 The Council's approval of the Personnel Report includes the ratification of the City Administrator's actions in carrying out the terms and conditions of the employment of the City personnel. Page 1 of 1 S-9 • ®• ' City of Apple Valley MEMO Finance Department TO: Mayor, City Council and Tom Lawell, City Administrator FROM: Ron Hedberg, Finance Director DATE: December 9, 2013 SUBJECT: 2014 Proposed Budget and Property Tax Levy Introduction The 2014 budget process began on May 1, 2013 and followed up with a meeting on July 29, 2013, when the City Council held a goal setting session with staff and provided specific direction that the 2014 budget be developed to minimize the impacts to the property taxes paid by property owners in light of current economic climate. Staff believes that the preliminary budget accomplishes this and a number of important objectives: • The 2014 city property taxes will show an increase of 1.1% ($10) in the City's portion of the property taxes on the median valued home. • Property taxes will still be lower than they were in 2009, when the voter approved 2008 park bond levy started. • Addresses a stated goal of the City Council to not specially assess for the annual' street maintenance program by redirecting an existing park bond levy. This is made possible by paying the debt service on one the 2012 park refunding bonds with existing resources. • The 2014 budget provides for the addition of two positions, a Police Detective and an IT Technician. • A plan has been implemented for financing the replacement of vehicles and equipment in the city fleet. The first phase of implementation was included in the 2014 budget and the remaining departments will be added over the coming years. The proposed 2014 budget was presented to the City Council August 22 and again on November 7, 2013 at the monthly City Council informal meeting. Adoption of this proposed budget and property tax levy establishes the final property tax levy for 2014, once adopted it is this amount that the County Auditor will use to prepare the pay 2014 property tax bills. The 2014 budget year presents a few new twists to the budget process; the first is the reintroduction of levy limits for the coming year. In addition, the Legislature adopted legislation exempting some of the City's purchases from sales tax. We currently estimate the savings to the Mayor and City Council 2014 Final Budget and Property Tax Levy December 4, 2013 p2 General Fund from this sales tax exemption to be approximately $140,000 and the savings to all city operations of an additional $105,000. Some of the areas of city operations that will not experience these sales tax exemption savings include the Ice Arena, Community Center, purchase of vehicles, the Golf Course and the Municipal Liquor Stores. The 2014 proposed budget continues a significant assumption which impacts the budget for the coming year and future years. The 2014 budget continues the support of the City's annual street maintenance program by increasing the property tax levy for support of this program. The increase in the tax levy supported portion of the annual street program is $100,000 for 2014. This was made possible by the decision to pay for the 2012 Park Refunding Bonds out of available existing resources and thereby allow the 2014 scheduled property tax levy to be canceled for these bonds. Total 2014 Operating Budget The 2014 Proposed Budget includes total revenues of $57,031,185 and total expenditures of $61,277,186, including capital outlay in the enterprise funds of $3,544,300 and budgeted capital outlay in the Road Improvement Fund, of $5,993,000. Of this total budget the General Fund total revenues and expenditures are $25,481,528, which is an increase of $342,869 (or 1.36 %) from the City Council Adopted 2013 Budget. Total Summary All Budgeted :Funds Revenues Expenditures Capital Outlay Expenditures . and Capital Outla General Fund 25,481,528 24,573,386 908,142 25,481,528 Equipment Fund 816,9000 20,000 793,500 813,500 Cable TV Joint Powers 196,885 196,885 - 196,885 Cable TV Capital Projects 103,750 41,171 250,000 291,171 EDA Operations Fund 14,200 82,600 - 82,600 Road Improvement Fund 6,170,000 525,000 5,993,000 6,518,000 Future Capital Projects Fund 224,200 960,000 - 960,000 Vehicle Replacement Fund 598,372 340,500 297,570 638,070 Enterprise Funds: Liquor Fund 9,429,500 9,434,743 177,000 9,611,743 Valleywood Golf Course 1,314,500 1,274,198 211,000 1,485,198 Water and Sewer Fund 9,685,000 9,132,244 1,983,300 11,115,544 Sports Arena 885,300 973,611 65,000 1,038,611 Storm Drainage 1,532,000 1,391,372 1,108,000 2,499,372 Street Light Utility 480,050 489,180 - 489,180 Cemetery Fund 99,000 80,705 - 80,705 Total Enterprise Funds 23,425,350 22,776,053 3,544,300 26,320,353 Total Budgeted Funds 57,031,185 49,515,595 11,786,512 61,302,107 Mayor and City Council 2014 Final Budget and Property Tax Levy December 4, 2013 p3 Proposed Property Tax Levy The proposed levy to support the 2014 budget requires a total levy of $22,727,000, an increase of $316,054 or 1.4 %. As mentioned previously, the 2014 proposed levy maintains the commitment to the street maintenance program and increases the funding for the program by $100,000 and assumes that the levy for 2004/12 Park Refunding Bonds would be cancelled and debt service payments would be paid out of the Future Capital Projects Fund. The levies for all other Debt Service Funds require an additional levy of $21,128. The remainder of the levy increase, $194,926, funds increases in the General Fund operations which are discussed below. A summary of the past three years of property tax levy history is below: Change Levy Component 2012 2013 2014 (2013 to 2014) General Fund $ 17,897,000 $ 18,164,570 $ 18,359,496 $ 194,926 Street Maintenance Program 1,675,000 2,755,000 2,855,000 100,000 Property Tax Delinquencies 400,000 200,000 200,000 Debt Service — Voter Approved 1,802,000 863,000 884,000 21,000 Debt Service — all other levy supported 251,249 428,376 428,504 128 Total $ 22,025,249 $ 22,410,946 $ 22,727,000 $ 316,054 Impacts to Property Taxes Paid The impact of the 2014 property tax levy on a home valued at $192,100 that experienced a 3.28% increase in value (the increase in the median valued home) will result in the city portion of property taxes paid increasing approximately $10, or approximately 1.1 %, in 2014. The taxes on this median value home are approximately $864 and will remain lower than in 2009 when the 2008 park bond levies began. Included in the total tax paid by the median valued home is funding for the annual street maintenance program. The total amount included in the median valued home's tax bill for support of the 2014 annual street maintenance program is $125, an increase of approximately $24 per year from 2013 levels. This increase in the funding of the annual street maintenance program through property taxes provides the ability for the City of Apple Valley to avoid the use of special assessments to properties abutting improved streets in the project area. This special assessment practice is common in other communities. The drawback to including the property tax levy for the annual street maintenance program and not using special assessments is that the City of Apple Valley's property tax rate will be higher than other communities, but in exchange for this higher property tax rate, property owners will benefit by not having the burden added by special assessments when the street is improved. Mayor and City Council 2014 Final Budget and Property Tax Levy December 4, 2013 p4 2013 Property Taxes Remain at Lowest Level since 2009 $ 881 E $900 _ $ 869 . -_ .............. $85Z .._ .............. $ 866 $ 854 $ 864 I $836 $850 $800 , ; ; .. . $750 __ _ . $700 $650 $ , $600 - $550 -- $500 00 cs o ry rn E o Q © rH r1j r,4 Net Tax Dollars paid - excluding voter referendum $ ® Tax Dollars on MV lief rate Tax Base The overall community -wide tax base shows a 2.3% increase for 2014. The overall taxable market value has increased 2.3 %, with the residential property class increasing the most at 3.34 %. When the residential property values increase more than the other classes it will result in the tax burden shifting back to the residential property class, The residential property values include new construction of $15.1 million, in addition, the commercial property class added new construction value of $4.1 million for pay 2014. Property Class Payable 2011 Payable 2012 Payable 2013 Payable 2014 Change (prelim July'13) 2013 to 2014' Residential $3,681,590,100 $3,286,217,506 $3,026,238,584 $3,127,359,036 3.34% Comm. / Industrial $516,071,000 $506,624,400 $501,793,400 $492,558,400 -1.84% Utility $13,373,300 $13,428,800 $13,428,800 $11,482,300 - 14.49% Agricultural $13,233,600 $11,895,500 $11,640,100 $9,022,500 - 22.49% Cabins $395,900 $231,600 $215,900 $219,400 1.62% Apartments $193,911,000 $203,976,351 $225,529,619 $226,842,614 0.58% Personal Property $38,793,800 $39,388,400 $39,480,800 $38,519,200 -2.44% Total $4,457,368,700 $4,061,762,557 $3,818,327,203 $3,906,003,450 2.30 % General Fund Revenues Property taxes provide 73% of the total revenues of the General Fund, the main operating fund of the City of Apple Valley. The increase in Licenses and Permits of $67,175 reflect increased building construction activity. The increase in the State and Federal Police and Fire Grants and Aids reflect a grant that was received for the Deputy Fire Chief / Training Officer for the next two years. The increase in Other Charges for Services include additional engineering service Mayor and City Council 2014 Final Budget and Property Tax Levy December 4, 2013 p5 revenues related to additional construction activity. The decrease in other revenues results from 2013 including a use of reserves when balancing the prior year's budget. Transfers increased with an increase of the transfer from the liquor operations to $600,000 in the coming year. 2012 Adopted 2013 Adopted 2014 Change Budget Budget Recommended 2013 to Budget 2014 Property Taxes $ 18,110,000 $ 18,377,570 $ 18,572,496 $ 194,926 Franchise Fees & other Taxes 524,000 538,019 540,019 2,000 Licenses & Permits 679,550 771,700 838,875 67,175 State Police & Fire Relief Aid & 571,389 582,997 701,381 118,384 Federal Grant Park & Rec- Chgs & Rents 1,094,000 1,081,000_ 1,080,000 (1,000) Other Charges for Services 1,052,725 1,118,827 1,180,776 61,949 Fines & Penalties 279,450 282,000 284,000 2,000 Other Revenues 274,000 441,546 273,981 ( 167,565) Transfers In and Admin charges 1,936,200 1,945,000 2,010,000 65,000 $ 24,521,314 $ 25,138,659 $ 25,481,528 $ 342,869 General Fund Expenditures The General Fund Expenditure budget totals $25,481,528 for 2014, and expenditures are equal to the budgeted revenue which is considered a structurally balanced budget. The City of Apple Valley is a service provider whereby wages and benefits make up 69% of the General Fund Budget for 2014; a makeup common to other service providers. Included in the 2014 budget is the addition of two new positions; a Police Detective and an IT Technician. With the filling of these positions for 2014, the largest dollar impact to the budget is in wages and benefits. 2012 2013 2014 $ Change % Change Wages & Salaries $12,550,561 $12,985,078 $13,273,867 $288,789 2.2% Mandated Benefit Programs 2,099,980 2,128,926 2,275,019 146,093 6.9% ER Provided Ins. 1,954,381 1,919,326 1,945,266 25,940 1.4% Supplies 1,538,589 1,464,554 1,406,939 (57,615) -3.9% Contractual Services 2,855,732 2,811,928 2,783,495 (28,433) -1.0% Utilities 637,570 617,543 621,603 4,060 0.7% Repairs & Maintenance 387,088 356,520 362,961 6,441 1.8% Travel, Training, Dues 493,961 481,930 502,812 20,882 4.3% Other Expenditures 1,447,670 1,391,429 1,324,224 (67,205) -4.8% Items for Resale 71,200 73,200 77,200 4,000 5.5% Capital Outlay 754,576 895,425 908,142 12,717 1.4% Transfers Out 12,800 12,800 - (12,800) - 100.0% Total General Fund 24,804,108 25,138,659 25,481,528 342,869 1.4% Mayor and City Council 2014 Final Budget and Property Tax Levy December 4, 2013 P Salaries and Wages For 2014 the budgeted salaries expenses increased $288,789, or 2.2 %, and this includes the addition of two new positions, a Police Detective and IT Technician the total budget impact to budgeted salaries for these positions is $107,441 in addition to the budget impact to benefits of $46,841 for these positions. As of December 2013, each of the union contracts have been settled within the budgetary allowances made in the preliminary budget. Employee Benefits Employee benefits; include not only the mandated employer contributions for FICA (Social Security and Medicare) and PERA, but the expenses associated with workers compensation and an employer contribution towards health insurance. The employer contribution rates for FICA remain the same for 2014. PERA contribution rates for the Police and Fire Plan increased 0.9% to 15.3% of pay, the 2015 budget will also include a rate increase of 0.9 %. Overall, the budget impact for employer contribution towards the insurance program increased $25,940 for the general fund, or 1.4 %. Supplies Overall the supplies budget decreased $57,615 for the general fund. Of the decline, $ 34,000 is related to non - recurring purchases included in 2013 for mobile computers and equipment outfitting for police cars that are not included in the 2014 general fund budget. The estimated savings in the supplies area is $66,000 related to the sales tax exemption in the coming year. The 2014 budget includes an increase in supplies of $27,300 for the implementation of a Emerald Ash Borer treatment program. Contract Services Contractual Services shows a 1% decrease, of $28,433, for 2014 and is related to professional services included in the prior year that are not recurring in the coming year. In Community Development $50,000 was budgeted in 2013 for assistance in the Business Campus study that is not recurring in the coming year. The estimated savings in the contractual service area is $73,000 related to the sales tax exemption in the coming year. Utilities Overall, the utilities budget is up $4,060 and reflects rate increases projected for the coming year. The increases were mitigated because of the energy efficiencies gained over the past couple of years, in addition to savings expected for the sales tax exemption for 2014. In particular the natural gas budget is down $27,000 for 2014 and is down $161,000 from the 2009 budget amounts. Other Expenses The 2014 budget for items included in other expenses decreased $53,000, of which $34,000 is a reduction in minimum required contribution for the Apple Valley Firefighters Pension based on the latest actuarial study completed. Mayor and City Council 2014 Final Budget and Property Tax Levy December 4, 2013 p7 Capital Outlay In total, capital outlay increased $12,717 to $908,142, which includes $473,492 in charges for the Vehicle and Equipment Replacement Fund. New in the 2014 budget is the creation of a Vehicle and Equipment Replacement Fund (VERF) for a number of departments. Initially the VERF program does not include the Streets or Park Maintenance departments. Because of the non - recurring nature of capital outlay purchases and the variability of the capital items needed, the budgeted amounts will change from year to year. In addition to the equipment funded within the general fund there are other expenditures in the equipment fund and the Vehicle & Equipment replacement Fund. Detail of the General Fund Capital Outlay items: Capital Outlay General Fund Department Description 2014 IT Server/ Workstation Upgrades $ 94,000 Storage Area Network 18,000 other IT 10,800 IT sales tax exemptions savings (9,900) Engineering Misc 350 CMF Decommission old Wash Bay 15,000 Bldg Inspection security improvements 14,000 CMF Exterior Painting 19,500 CMF Security Improvements 16,500 Streets Screener Bucket attachment 14,400 Park Maint New Cobblestone Floating Dock 45,000 Two Replacement Rinks at JCRPW 25,000 Alimagnet Park Grant Match 20,000 Irrigation Pump JCRPE 3,000 Wildwood Picnic Shelter 10,000 A/C Unit Quarry Pt Park 4,000 Aquatic Center Handicap Lift and Railings 10,000 Electrical Improvements at Concession stand 5,000 Diamond Brite Pool Shell 35,000 Pool Vacuum 5,000 Redwood Pool Handicap Lift 9,000 AVCC Replace All Purpose Room Flooring 20,000 Auto Floor Scrubber Machine 10,000 Replace Volleyball Standards 15,000 Kaivac Machine 6,000 Hallway Aggregate Floor Refinishing 15,000 Hayes Comm & Sr.Cntr Digital Signage 2,500 Computer & Point of Sale System 2,500 Subtotal $ 434,650 Mayor and City Council 2014 Final Budget and Property Tax Levy December 4, 2013 P VERF CHARGES: General Gov. Buildings VERF Charges 2,560 Code Enforcement VERF Charges 1,625 Police VERF Charges 175,600 Fire VERF Charges 271,309 Engineering VERF Charges 7,385 Bldg Inspections VERF Charges 5,970 PW Admin VERF Charges 3,999 Fleet VERF Charges 5,044 Subtotal VERF Charges 473,492 Total General Fund Capital Outlay $ 908,142 Vehicle and Equipment Replacement Fund The Vehicle and Equipment Replacement Fund (VERF) was created to provide a financing mechanism for the systematic replacement of vehicles in the City's Fleet. The goal of the fund is to have sufficient cash flow to fund annual equipment purchases without the need to borrow and to stabilize budgeting for major equipment purchases. The goal is to accumulate funds but it is not planned to have all the resources to fund 100% of the replacement value of the entire fleet at any one time. For 2014, the VERF charge revenues total $473,492 and the expenditures total $297,750. Vehicle & Equipment 2014 Capital Outlay Replacement Fund' Code Enforcement Replace Chev V2 Ton Pickup 4x4 (unit 696) $ 24,500 Police Replace 4 Crown Victorias (unit 903,905,905,920) 136,000 Replace Chev Impala 34,000 Fire Replace 2 Dodge Durangos (unit 4971,4976) 82,000 Building Inspections Replace Chev '/2 ton Pickup 4x4 (unit 102) 21,250 Total Vehicle & Equipment Replacement Fund $ 297,750 Equipment Certificate Fund Another fund used for larger ticket non - recurring capital outlay purchases is the Equipment Certificate Fund. Funding for this fund comes from the issuance of equipment certificates (a form of bonded debt) with repayment terms ranging from 5 to 10 years. The total to be funded out of the equipment certificate fund for 2014 is $793,500. EQUIPMENT FUND Parks Replace Dodge 3 /4 Ton Pickup (unit 225) $ 23,000 Replace 3- 1Ton Dump trucks 4x4 (# 230, 249,250) 117,000 Replace TORO Mowers (unit # 218,220) 108,000 Replace Kawasaki 4x4 Mule (unit 255) 13,500 Replace Smithco Grass Sweeper (unit 256) 23,000 Replace Cushman Truckster w groomer (unit 257) 25,000 Public Works Dump Trucks (Unit 310 & 312) 400,000 Replace Chev 3 /4 Ton Pickup (unit 9337) 34,000 Replace Tool Cat (unit 346) 50,000 Total Equipment Fund $ 793,500 Mayor and City Council 2014 Final Budget and Property Tax Levy December 4, 2013 P9 Economic Development Operations Fund Updated budget pages are being distributed for the Economic Development Operations Fund. These changes will have no property tax levy impacts but will provide the ability to participate in the UPONOR Nordic Business Development Trade Mission. In addition, an increase in the dues and subscriptions account was made to provide the ability to participate in local chapters of the Chamber of Commerce for Nordic countries. Also included in the EDA Operations Fund budget is an addition of $5,000 to provide the ability to participate in a Dakota County -wide broadband access study. The broadband study would identify needed improvements to ensure adequate broadband coverage for business attraction. Truth in Taxation Meeting The City Council has set aside December 12, 2013 for holding the Truth in Taxation meeting. ACTION REQUIRED Following the presentation and conducting the Truth in Taxation meeting on the 2014 Budget and Property Tax Levy the City Council is asked to consider adopting the attached Resolution adopting 2014 Proposed Budget and Property Tax Levy. CITY OF APPLE VALLEY RESOLUTION NO. 2013- RESOLUTION ADOPTING 2014 PROPOSED BUDGETS AND TAX LEVY WHEREAS, the City Council reviewed the proposed 2014 operating budget on August 22 and on November 7, 2013 as set forth in Exhibit A of this resolution; and WHEREAS, the Council desires to adopt the operating budgets for management purposes; and WHEREAS, the Minnesota Statutes require the certification of the Proposed Budget and Tax Levy for taxes payable in 2014 by December 30, 2013, to the County Auditor. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley that revenue and expenditure budgets for 2014 shall be as noted in Exhibit A of this Resolution and as supported by the detailed document, as revised. BE IT FURTHER RESOLVED by the City Council that the 2014 scheduled levy for the 2012 GO Refunding Bonds is hereby reduced by $975,000 and a transfer in the amount of $960,000 is approved from the Future Capital Projects Fund to the 2004/2012 GO Refunding Bond Fund; and BE IT FURTHER RESOLVED by the City Council that the following proposed sums of money be levied for the current year, collectible in 2014, upon the taxable property in the City of Apple Valley for the following purposes: General Purposes: $18,559,496 Annual Street Maintenance Program 2,855,000 Debt Levy: Market Value Based: GO. Refunding Bonds 2004/2012 -0- GO Park Bonds 2007 (2013a refunding) 405,000 GO Park Bonds 2008 (2013a refunding) 390,000 GO Park Bonds 2011 89,000 884,000 Tar Capacity Based - GO Equipment Certificates 2010 117,000 GO Equipment Certificates 2012 178,000 Rec facility Bonds of 2004 121,000 Special Assessments — Eastview Storm Sewer 12,504 428,504 $ 22,727,000 BE IT FURTHER RESOLVED that the City Clerk is hereby instructed to transmit a certified copy of this Resolution to the County Auditor of Dakota County, Minnesota. ADOPTED this 12th day of December, 2013. Mary Hamann- Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk CERTIFICATE I, Pamela Gackstetter, City Clerk, hereby certify that the above resolution is a true and correct copy of a resolution adopted by the City Council of the City of Apple Valley, Dakota County, Minnesota, on the date above indicated. Pamela J. Gackstetter, City Clerk CITY OF APPLE VALLEY, MINNESOTA 2014 Operating Budget Summary Exhibit A Other Funds Total Cable TV Cable TV EDA Road Future Vehicle Budgeted General Equipment Joint Powers Capital Projects Operations Improvement Capital Replacement Enterprise Funds Revenues: Fund Cert Fund Fund PEG Fund Fund Fund Projects Fund Funds 2014 Property tax- Current & Delinq Net $ 18,572,496 $ $ - $ $ $ 2,855,000 $ $ $ 121,000 $ 21,548,496 Franchise & other taxes 450,000 71,000 100,000 - - 621,000 Special assessments 14,000 - - 14,000 Licenses 167,275 167,275 Permits 671,600 - - 671,600 Intergovernmental 701,381 - 2,090,000 260,000 3,051,381 Charges for services 1,785,176 90,868 - 22,589,400 24,465,444 Fines and penalties 284,000 - - - 284,000 Investment earnings 160,000 3,900 2,000 3,750 14,200 174,200 1,440 298,950 658,440 Other Revenues 190,000 122,000 13,017 - - 50,000 30,000 156,000 561,017 Rentals 475,600 - - - - - 475,600 Use of Reserves - Admin Charges to other funds 810,000 470,932 - 1,280,932 Subtotal before transfers & debt 24,281,528 125,900 176,885 103,750 14,200 4,945,000 224,200 502,372 23,425,350 53,799,185 Debt Issued - 691,000 - _ _ _ - - 691,000 Transfers In 1,200,000 - 20,000 1,225,000 96,000 - 2,541,000 Total revenues 25,481,528 816,900 196,885 103,750 14,200 6,170,000 224,200 598,372 23,425,350 57,031,185 Expenditures: Salaries & Wages 13,273,867 128,902 - 2,835,269 16,238,038 Social Security (FICA & Medicare) 678,454 9,770 216,410 904,634 PERA 1,263,723 9,185 184,325 1,457,233 Provided Insurance 1,945,266 26,766 382,417 2,354,449 Other Benefits (Work Comp,etc) 332,842 512 54,848 388,202 Total Personal Service 17,494,152 175,135 - 3,673,269 21,342,556 Supplies 1,406,939 3,250 840 507,255 1,918,284 Contractural Services 2,783,495 2,800 19,950 525,000 536,538 3,867,783 Utilities 621,603 - - - 726,745 1,348,348 Repairs & Maintenance 362,961 4,000 380 464,160 831,501 Travel, Training, Dues 502,812 8,200 30,100 50,836 591,948 Other Expenditures 1,324,224 20,000 3,500 52,500 3,234,570 4,634,794 Miscellaneous - - - - 171,500 171,500 Items for Resale 77,200 - - 7,541,100 7,618,300 Capital Outlay 908,142 793,500 250,000 5,993,000 297,750 3,544,300 11,786,692 Depreciation - - _ 340,500 2,590,265 2,930,765 Admin Fees _ 370,000 370,000 Debt Service 1,459,815 1,459,815 Subtotal before transfers 25,481,528 813,500 196,885 271,170 82,600 7518,000 638,250 24,870,353 58,872,286 Transfers Out - - - 20,000 960,000 - 1,450,000 2,430,000 Total expenditures 25,481,528 813,500 196,885 291,170 82,600 6,518,000 960,000 638,250 26,320,353 61,302,286 Revenues over (under) expenditures - 3,400 - (187,420) (68,400) (348,000) (735,800) (39,878) (2,895,003) (4,271,101) CITY OF APPLE VALLEY, MINNESOTA 2014 Operating Budget Summary - Enterprise Funds Exhibit A Enterprse Funds 2014 Valleywood Water Sports Storm Street Total Liquor Golf Course & Sewer Arena Drainage Light Cemetery Enterprise Revenues: Fund Fund Fund Fund Fund Utility _ Fund Funds General property tax- Current & Delinq Net $ $ $ $ 121,000 $ $ $ $ 121,000 Franchise & other taxes Special assessments Licenses Permits Intergovernmental 260,000 - 260,000 Charges for services 9,395,000 1,311,500 9,330,000 490,300 1,495,000 479,600 88,000 22,589,400 Fines and penalties _ _ - _ - _ _ _ Investment earnings 34,500 3,000 220,000 - 32,000 450 9,000 298,950 Other Revenues - - 135,000 14,000 5,000 2,000 156,000 Rentals Use of Reserves Admin Charges to other funds _ Subtotal before transfers &debt 9,429,500 7314,500 9,685,000 885,300 1,532,000 480,050 99,000 23,425,350 Debt Issued _ Transfers In _ Total revenues 9,429,500 1,314,500 9,685,000 885,300 1,532,000 480,050 99,000 23,425,350 Expenditures: Wages & Salaries 715,722 497,343 1,141,056 355,986 119,042 - 6,120 2,835,269 Social Security (FICA & Medicare) 54,753 38,046 87,317 26,717 9,107 470 216,410 PERA 51,890 20,832 80,435 22,087 8,631 450 184,325 Provided Insurance 88,955 49,393 204,549 18,175 21,345 - 382,417 Other Benefits (Work Comp,etc) 12,134 5,909 28,912 5,816 2,042 35 54,848 923,454 611,523 1,542,269 428,781 160,167 - 7,075 3,673,269 Supplies 27,750 121,000 286,030 38,350 15,000 8,000 11,125 507,255 Contractural Services 37,553 39,500 237,440 50,940 113,180 27,000 30,925 536,538 Utilities 61,450 36,000 431,405 135,000 12,800 48,480 1,610 726,745 Repairs & Maintenance 38,295 19,000 316,065 34,000 55,700 - 1,100 464,160 Travel, Training, Dues 11,666 12,500 21,775 2,600 1,025 - 1,270 50,836 Other Expenditures 242,325 57,860 2,902,260 15,190 6,500 1,900 8,535 3,234,570 Miscellaneous 134,500 17,000 20,000 - - - - 171,500 Items for Resale 6,952,300 175,000 10,000 - - 403,800 7,541,100 Capital Outlay 177,000 211,000 1,983,300 65,000 1,108,000 - 3,544,300 Depreciation 143,600 170,100 1,634,000 148,500 475,000 19,065 2,590,265 Admin Fees - - 370,000 - - 370,000 Debt Service 261,850 14,715 761,000 120,250 302,000 - 1,459,815 Subtotal before transfers 9,011,743 1,485,198 10,515,544 1,038,611 2,249,372 489,180 80,705 24,870,353 Transfers Out 600,000 - 600,000 - 250,000 - - 1,450,000 Total expenditures 9,611,743 1,485,198 11,115,544 1,038,611 2,499,372 489,180 80,705 26,320,353 Revenues over (under) expenditures (182,243) (170,698) (1,430,544) (153,311) (967,372 (9,130) 18,295 (2,895,003) Addback: Principal Portion Debt Service inc above 150,000 - 333,200 115,000 230,000 828,200 Capital outlay above - not an expense 177,000 211,000 1,983,300 65,000 1,108,000 - 3,544,300 Net Income 144,757 40,302 885,956 26,689 370,628 ;9 18,295 1,477,497 -285 - COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 93 3210 EDA Operations Fund DESCRIPTION OF ACTIVITY The EDA Operations fund was created many years ago and focused on the activities related to the Valley Business Park development, including a revolving loan program and the development and sale of commercial lots. That activity was completed and the EDA Operations fund assists the EDA in supporting business development opportunities as they arise. MAJOR OBJECTIVES FOR 2014 • Continue as a member of GREATER MSP, the regional economic development organization with national and global contacts for local business development. • Continue the "Open to Business" small business development service with the Dakota County CDA and Metropolitan Consortium of Community Developers. • Develop a Mixed Business Campus ordinance for the active mining area south of County Road 42 and support the TOD guide plan and ordinance development. • Assist with resources for tax forfeit property acquisition, as need arises. • Participate in UPONOR Nordic Business Development Trade Mission. • Participate in Dakota County Broadband Access Study IMPACT MEASURES / PERFORMANCE INDICATORS Actual Projected Projected Projected Projected Item 2010 2011 2012 2013 2014 Jobs added 600 Open to Business 4 8 Assistance Packages Summary Budget Department 93 EDA Operations Fund 2011 2011 2012 2012 2013 2013 2014 Budget Actual Projected Actual Adopted projected Revenue: Development Charges - 25,000 - - - Investment Earnings - 40,296 14,100 17,259 13,100 13,100 14,200 - 65,296 14,100 17,259 13,100 13,100 14,200 Expenditures: Training /Travel /Dues - 10,000 10,000 10,000 10,000 10,000 30,100 Other Exp. - - 7,500 7,500 22,500 52,500 Net addition to Fund - 10,000 17,500 10,000 17,500 32,500 82,600 Balance Fund Balance Beginning 874,559 882,708 938,004 938,004 945,263 945,263 925,863 Ending 874,559 938,004 934,604 945,263 940,863 925,863 857,463 2014 CAPITAL OUTLAY None Note: 2013 was the first year in which the EDA operations Fund has been budgeted.* -286- City of Apple Valley Budget Summary 2014 Budget EDA OPERATION 2012 Council 2013 Council 06/30/13 2014 2014 Object 2011 Adopted 2012 Adopted Dept Admin Account Actual Amended Actual Original YTD YTD Proposed Adman Budget Budget 6235 - CONSULTANT SERVICES 7,500 7,500 47,500 47,500 6249 - OTHER CONTRACTUAL SERVICES - - 5,000 6230 - CONTRACTUAL SERVICES 7,500 7,500 47,500 52,500 6276 - SCHOOLS /CONFERENCES /EXP OTHER - 16,500 6278 - SUBSISTENCE ALLOWANCE _ _ 2,100 6280 - DUES & SUBSCRIPTIONS 10,000 10,000 10,000 11,500 6270 - TRAINING/TRAVEUDUES 10,000 10,000 10,000 30,100 6200 -TOTAL OPERATING COSTS 10,000 17,500 7,500 57,500 82,600 6301 - OTHER EXPENDITURES _ 6300 - TOTAL OTHER EXPENDITURES 6001 - EXP 10,000 17,500 7,500 57,500 82,600 -287 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 93: EDA OPERATIONS FUND -3210 COMPANY 3210: EDA OPERATIONS 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN 6235 CONSULTANT SERVICES ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND Miscellaneous - MCCD 7,500 7,500 7,500 7,500 Ordinance /MB Campus 40,000 40,000 Downtown Plan (CDA Match) 15,000 Total - 7,500 22,500 47,500 47,500 6249 OTHER CONTRACTUAL SERVICES Share of Broadband Access Study 5,000 Total - - - - 5,000 6276 SCHOOL /CONF /EXP - OTHER Economic Development- UPONOR Nordic Business Development Trade Mission (3 @ 5500) 16,500 Total - - - 16,500 6278 SUBSISTANCE ALLOWANCE Economic Development - UPONOR Nordic Business Development Trade Mission (3 for 7 days @ $100) 2,100 Total - - - 2,100 6280 DUES & SUBSCRIPTIONS Membership in local chapters of nordic Chambers of Commerce 1,500 Greater MSP 10,000 10,000 10,000 10,000 Total - 10,000 10,000 10,000 11,500 Total Net of Personnel - 17,500 32,500 57,500 82,600 TOTAL EXPENSES $ $ $ 17,500 $ 32,500 $ 57,500 $ 82,600 Note: 2013 is the first year in which the EDA operations Fund has been budgeted. 12/12/2013 2014 Proposed Budget and Tax Levy Truth in Taxation Meeting Dec 12, 2013 Truth in Taxation Meeting Purposeof meeting is to present budget to public • Purpose is not to address market values • Market values is part of County spring process • 1 12/12/2013 Budget Development Process Goal Setting Session Held March 13 Lengthy Budget Development Process Follow-up Budget Discussions with Council Adopt Preliminary Budget and Levy on September 12 th Selected December 12as Truth in Taxation Meeting th Notice included in the parcel specific notice sent by the County. County Mailed Parcel Specific Notices in Nov. Budget Data Available on City Website Council “Truth in Taxation Meeting”, December 12 th Adopt Final Budget and Tax Levy at December 12 th Council Meeting (Backup date December 26) th Ongoing Challenges Maintaining “Structurally Balanced Budget” State Fiscal Issues State budget surplus currently but… $1 billion surplus for 2014/15 Economy beginning to recover Residential Property values starting to rise –increases scattered across wide range of increases Commercial Property Values remain flat Levy Limits for 2014 (one year only ??) New Employer Contribution rates for PERA (Police & Fire) Sales Tax Exemption for 2014 LGA –Still none to AV 4 2 12/12/2013 Final Budget Accomplishes Objectives Residential Property taxes will rise 1.1% ($10 per year) • for median valued home ($854 to $864) City Property taxes will remain lower than they were in’09 • Increase less than growth plus inflation • Continues goal of the City Council to not Specially Assess • for the annual street maintenance program. Made possible by canceling an existing park bond levy. • Implement Vehicle & Equipment Funding Program • Total Budget Includes Many Different Activities & Funds General FundEnterprise Funds •• Liquor EDA Operations • • Ice Arena • Road Improvement • Golf • Vehicle & Equipment • Water / Sewer • Replacement Storm Water • Cable TV • Cemetery • 3 12/12/2013 Uses of Funds –All Budgeted Funds totals $61.2 million Sources of Revenues – totals $61.2 million 4 12/12/2013 Budget Highlights New Positions Included: • New Police Officer$ 75,000 • Promotion to Sergeant $ 4,200 • New IT Position$ 73,000 • Fire Training Officer ($117,000 • offset by federal Grant) Emerald Ash Borer Treatment Program$ 27,450 • 5,000 Shared Volunteer Coordinator Position$ • Ice resurfacer-shared cost with ISD$ 65,000 • Cable Broadcast Recording Equipment $250,000 • Budget Highlights Road Construction and Reconstruction • Neighborhood Roadway Reconstruction • 132 nd St reconstruction • Cedar Isles • Whitney Drive East Street Improvements • Traffic Signals Rehab • Overlays and Micro-surfacing Projects • Total $6.5 million for 2014 • Continues Levy for Street Maintenance Program • Water Treatment Plant Expansion Project • Construction completed in 2014 • Vehicle & Equipment Replacement Fund – • new funding alternative to borrowing • 5 12/12/2013 Budget Highlights Valleywood2014 first year of new Clubhouse • Municipal Liquor Store Operations • Transfer of $600,000 to General Fund Proposed • Funds 2-new snowplows, 5 replacement squads,andsupports • Parks and Recreation and Police Department in 2014 StormwaterManagement Activities • Added Federal and State Mandates • Easement Acquisition Process • Ice Arena –budget includes addition of summer ice • % Change in Tax Capacity by Type (overall 2.7% increase in Tax Capacity) 10%5%0%5% Residential C&I utility Agricultural Cabins Apartments PersonalProperty NewConstructionvalueMVAppreciation 6 12/12/2013 Median Valued home increases 3.3% for 2014 –First increase in 5 years 7 12/12/2013 No Clear Pattern in the Market Value changes for Taxes Payable 2014 Property Tax Levy Components LevyComponent 20132014 Difference%Increase General$ 18,364,570$ 18,559,496$ 194,9261.06% Fund StreetMaintenance 2,755,0002,855,000100,0003.63% Program Debt Service –863,000884,00021,0002.43% Voter Approved Debt Service–all 428,376428,504128.02% other levy supported Total$ 22,410,946$ 22,727,000$316,0541.41% 8 12/12/2013 Tax Levy Continues Commitment to Street Maintenance Program @ 12.6% of levy Legislative Changes for 2014 Levy Limits for 2014 (one year only ??) • Sales Tax Exemption on some City purchases • 9 12/12/2013 Levy Limits New for 2014 • 3% increase in the prior years base levy • Levy Limit = $22,914,725 • Prelim Levy = $22,727,000 (99%) • $190,725 under limit • Sales Tax Exemption Passed in Final Hours of Legislative Session Cities to be exempt, except…. • Does Not Apply to operations competing with • private sector Liquor Store • Golf Course • Ice Arena –ICE use is exempt • Community Center • Senior Center • Cable TV • Purchase of Vehicles • 10 12/12/2013 New Sales Tax Exemption to Save City $ Reporting Savings Estimates based on 2012 expenditures • General Fund Expected Savings $140,000 • Water/Sewer Fund Savings $ 76,000 • Other Funds$ 29,000 • Total Expected Savings$245,000 • Sample Calculation (city portion only) PropertyValue192,100 LessHomesteadMVExclusion(19,951) =TaxableMarketValue172,149 StateClassRate1.0% =TaxCapacity1,721 PropertyTaxrate47.80% =Grosstaxespaid823$ PlusReferendum41 PropertyTaxDollarsPaidCity864$ 11 12/12/2013 Sample House Example Median Valued Home pay 2014 Market Value $ 192,100 that experienced 3.28% increase • Represents the Median Sample Home in Apple Valley • Levy for Proposed 2013 increase by $316,054 or 1.4% • Gen fund share of Levy increases $ 194,926 • Changes Tax Extension/Tax Capacity Rate from 49.21% to 47.804% • Represents50% of homes at this level or lower • Property Taxes20132014Change City 722727$ 5 Street Program93963 City Referendum39412 MVHC--- Total854864$ 10 Percentage Change1.17% Sample House Example Home w / 6% increase pay 2014 Market Value $ 197,160 that experienced 6% increase • Represents the ‘13 Median Sample Home in Apple Valley • Levy for Proposed 2013 increase by $316,054, or 1.4% • Gen fund share of Levy increases $ 194,926 • Changes Tax Extension/Tax Capacity Rate from 49.21% to 47.804% • Represents 86% of homes at this level or lower (14% increased more than this) • Property Taxes20132014Change City 722750$ 28 Street Program9399$ 6 City Ref3942$ 3 MVHC--- Total854891$ 37 Percentage Change4.3 % 12 12/12/2013 City Tax Comparison with other Dakota County Cities City Tax Comparison with other Similar Sized Metro Cities 13 12/12/2013 Monthly Costs Reasonable Compared to Other Services $115 FamilyYMCAmembership $78 CableTV $75 SmartPhone $72 AvgElectric $72 CityTaxes(medianvaluehome) $58 AvgGas $40 Internet $24 Telephone $$20$40$60$80$100$120$140 Source: Met council Website Where your tax dollars go – Breakdown of Property Taxes Paid Other .038 County .239 School .352 City .372 31 14 12/12/2013 General Fund Revenues 2014 General Fund Revenues 2014 Budget Request Franchise Fees & $25,481,528 Other Taxes Licenses & 2% Permits 3% State Police & Fire Relief Aid, Fire Grants 3% Park & Rec-Chgs & Rents 4% Taxes 73% Other Charges for Services & Rents 5% Fines & Penalties 1% Other Revenues 1% Transfers In, Admin charges & Reserves 8% LGA Received $ -0- Trend of LGA & Homestead Credit Historical Use of MN State Aid Receipts Local Government Aid and Market Value Homestead Credit Received by City $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- General FundFuture Capital Fund 15 12/12/2013 General Fund At-A-Glance 20132014 Final AdminFinal AdminDifference Recommended Adopted Budget PersonnelServices$17,033,330$17,494,1522.7% Commodities/Other$7,209,904$7,079,234( 1.8%) CapitalOutlay$895,425$908,142( 1.4%) GeneralFundTotal$25,138,659$25,481,5281.4% Other Funds Road Improvement Fund • Vehicle & Equipment Replacement Fund • Cable TV • Enterprise Funds • Liquor • Ice Arena • Golf • Water / Sewer • Storm Water • Cemetery • 16 12/12/2013 Enterprise Funds Summary -2014 8SXEP )\TIRHMXYVIW Enterprise Funds 'ETMXEP 6IZIRYIW)\TIRHMXYVIW ERH'ETMXEP Summary 3YXPE] 3YXPE] EnterpriseFunds: LiquorFund ValleywoodGolfCourse WaterandSewerFund SportsArena StormDrainage StreetLightUtility CemeteryFund TotalEnterpriseFunds Road Improvement Fund (in $1,000’s) 20132014 BudgetBudget Revenues Property Taxes –Street Maint. Program$ 2,755$ 2,855 MSA 1,1902,090 Other sources1,2901,225 Totalrevenue5,2356,170 Expenditures: Annual Street Maintenance Program5,2356,170 17 12/12/2013 Truth in Taxation Notice Calls Received 1 contact in response to notice • 1 –Questions about Disabled Veteran Property • Classification / Property Class Status questions directed to County • COUNTY ASSESSORS OFFICE 651-438-4200 • State of Minnesota Property Tax Refund Programs Based on Household Income and the Property Taxes Paid on your • Principal Place of Residence State of Minnesota Offers Two Programs Available for Owners of • Homestead Property Regular Property Tax Refund • (For 2013 Total Household Income Maximum of $105,500, Maximum • Refund of $2,580) Special Property Tax Refund • (Eligible if Net Property Tax Increased by more than 12 Percent, and • Increase was at least $100. Maximum Refund of $1,000. Renters May Also Be Eligible for Property Tax Refunds from the State • More Information Available at: • www.taxes.state.mn.us • 18 12/12/2013 Senior Citizens' Property Tax Deferment Is administered by the State of MN • Must be 65 years old • Household income is $60,000 or less • Must have lived in home at least 15 years • Property taxes exceeding 3% of net income • State pays remaining tax as a low interest • loan Unpaid tax and interest will become a lien on • the property The lien must be paid at the time of sale • Updated Pages Distributed Economic Development Operations fund • UPONOR Nordic Trade Mission • Dues Local Chapters Nordic Chamber of Commerce • Share of Dakota County Broadband Access Study • 19 12/12/2013 To Summarize Residential Property taxes will rise 1.1% ($10 per year) • for median valued home ($854 to $864) City Property taxes will remain lower than they were in’09 • Increase less than growth plus inflation • Continues goal of the City Council to not Specially Assess • for the annual street maintenance program. Additional information available on website • www.ci.apple-valley.mn.us • Action Items Conduct Truth in Taxation Meeting • Consider Resolution Adopting 2014 • Proposed Budget and Property Tax Levy 20 •t• 0000 00000 •11• A p1 )� e 2014 Proposed Operating Budget 8 -22 -73 Apple lle y Notes: This page left intentionally blank TABLE OF CONTENTS City Administrator Cover Memo ............................................................ ............................... Budget and Tax Levy Resolutions .................................................... ............................... 1 Tax Levy History &Taxes Available for General Fund ...................... ............................... 3 Tax Capacity and Tax Rate Comparison ........................................... ............................... 5 Tax Impacts to Residential Property owners ..................................... ............................... 6 BudgetSummary ............................................................................... ............................... 9 General Fund Revenue Summary ................................................... ............................... 13 General Fund Revenue Detail ......................................................... ............................... 14 General Fund Expenditures by Department .................................... ............................... 21 General Fund Expenditure Summary .............................................. ............................... 22 General Fund Expenditures Subtotals by Department &Expense Category .................. 24 General Fund Expenditures Totals by Expense Category ............... ............................... 27 GENERAL FUND PROGRAM DETAILS GENERAL GOVERNMENT Mayorand Council .......................................................................... ............................... 31 Administration.................................................................................. ............................... 35 CityClerk ......................................................................................... ............................... 41 Human Resources /Front Desk ....................................................... ............................... 47 Information Technology .................................................................. ............................... 53 General Government Buildings ........................................................ ............................... 59 FINANCE Finance............................................................................................ ............................... 65 DataProcessing ............................................................................... ............................... 71 IndependentAudit ............................................................................ ............................... 75 LEGAL LegalServices ................................................................................. ............................... 79 COMMUNITY DEVELOPMENT Community Development ................................................................. ............................... 83 CodeEnforcement ........................................................................... ............................... 89 POLICE Police............................................................................................... ............................... 95 CivilDefense ...................................................... ............................... ............................123 Community Service Officer (CSO) ..................... ............................... ............................127 FIRE Fire..................................................................... ............................... ............................131 Firerelief ............................................................ ............................... ............................139 Table of Contents Continued PUBLIC WORKS CityEngineering ............................................................................. ............................... 143 Inspections..................................................................................... ............................... 149 Public Works Administration ............................. ............................... ............................157 Central Maintenance Facility .............................. ............................... ............................165 StreetMaintenance ............................................ ............................... ............................173 Snow&Ice Removal .......................................... ............................... ............................183 Traffic Signs /Signals /Markers ............................ ............................... ............................189 PARK AND RECREATION Park Recreation Administration ......................... ............................... ............................195 ParkMaintenance .......................................................................... ............................... 201 Recreation Programs ..................................................................... ............................... 215 RedwoodPool .................................................... ............................... ............................221 Recreation Self- Supported Programs ................ ............................... ............................227 Apple Valley Community Center .................................................... ............................... 233 AquaticSwim Center ......................................... ............................... ............................239 Apple Valley Senior Center ............................................................ ............................... 245 CableTV ........................................................................................ ............................... 251 UNALLOCATED Insurance....................................................................................... ............................... 255 CouncilContingency ...................................................................... ............................... 259 OTHER GOVERNMENTAL FUNDS BUDGETED EquipmentFund ................................................. ............................... ............................263 Cable TV Joint Powers Reserve Fund ............... ............................... ............................267 Cable TV Capital Projects .................................. ............................... ............................273 Future Capital Projects Fund ............................. ............................... ............................277 Road Improvement Fund ............................................................... ............................... 281 EDAOperations Fund ........................................ ............................... ............................285 VERF (Vehicle &Equipment Replacement Fund) ............................ ............................289 ENTERPRISE FUNDS LiquorFund .................................................................................... ............................... 293 GolfFund ....................................................................................... ............................... 311 IceArena Fund .............................................................................. ............................... 323 WaterOperations ........................................................................... ............................... 339 SewerOperations .............................................. ............................... ............................351 Storm Drainage Utility -Water Quality ............................................. ............................... 361 StreetLight Utility ............................................... ............................... ............................369 CemeteryFund .................................................. ............................... ............................373 •0• 000� •••• CITY OF APPLE VALLEY BUDGET MESSAGE • "' Administration App e Valley TO: Mayor and City Council Members FROM: Tom Lawell, City Administrator SUBJECT: Preliminary City Budget for 2014 DATE: August 14, 2013 It is my pleasure to present to you the recommended 2014 draft budget for the City of Apple Valley. This budget represents a fiscal plan that will allow us to continue the delivery of the high quality public services that our residents, businesses and visitors have come to expect. In the months ahead, staff looks forward to being able to meet with the City Council to discuss in more detail the specifics included within this budget. Our annual budget setting process is built on four long- standing fiscal principles. These time - tested fiscal principles have served us well and continue to guide our work: 1) Focus on the provision of basic City services and fund their provision at adequate levels. 2) Estimate anticipated revenues at realistic levels. 3) Retain adequate reserves to protect against fiscal uncertainty. 4) Anticipate continued community growth and program capital improvements to serve our growing community. By staying focused on these budgetary goals, we have built a solid reputation among the financial agencies that monitor and rate governmental entities. Moody's Investors Service has recognized our solid financial position with their highest possible bond rating, Aaa. Of the 854 cities in Minnesota, there are only 17 rated Aaa by Moody's Investors Service. Nationally, less than 7 percent of municipalities receive Moody's Aaa rating. In addition, the City has consistently enjoyed favorable reviews from CNN /Money Magazine as it determines America's Best Places to Live. Just this week, CNN /Money Magazine released its 2013 list and Apple Valley was ranked as the 17 Best Place to Live in America. This is up from 20 in 2010 24 in 2008 and 28 in 2007. For 2013, Apple Valley was one of three Minnesota cities recognized, and the only one in Dakota County. Our community's quality of life and fiscal strength are the focus of the document you hold in your hand. The budget sets forth our community priorities for 2014 as we seek continuous improvement in the delivery of public services. The goal of this budget message is to • Summarize important trends being experienced in Apple Valley; • Describe the current budget environment and important changes in State law; • Explain how the budget document is organized; • Describe the revenue and expenditure trends of the General Fund; • Summarize the City's various other funds and budget highlights for 2014. PRELIMINARY BUDGET MESSAGE August 14, 2013 Page 2 COMMUNITY TRENDS According to the latest estimate from the Metropolitan Council, the population of Apple Valley as of April 1, 2012 was 49,895 living in 19,190 households. This equates to an average household size of approximately 2.6 persons per household. Since April 2012, the City has issued over 50 building permits for new single - family homes which means that Apple Valley's population has likely now exceeded 50,000. Building permit activity in the City has definitely seen a rebound from the low point in 2011. The table below shows the permit valuation history in three categories from 2003 through 2012. 11 111 111 • 1 111 111 • • :1 111 111 1 1 • 1 1 111 111 .1 111 111 1 111 111 • 1 111 111 1 111 111 1 111 111 1 111 111 11 11 11 11. 11 11: 11• 1 1 1 1 In 2012 the City added approximately $12.3 million in residential permit value, $22.7 million in commercial /industrial permit value, and $6.2 million in other permit valuation (i.e., alterations, repairs, additions, siding and roof replacements) for a total of $41.2 million. Within this total we added 41 single family homes, and 1,254 other permits for residential property improvements. On the commercial side, we experienced $15.2 million in new construction and another $7.5 million in additions, alterations and repairs through the issuance of 96 permits. PRELIMINARY BUDGET MESSAGE August 14, 2013 Page 3 Through July 2013, we have added 33 single - family homes, and have issued 482 permits for residential additions, alterations and repairs. In addition, we have seen another significant addition to the Uponor headquarters facility, the addition of four new commercial buildings (Kwik Trip, Chick - Fil-A, the Crooked Pint Ale House and a multi- tenant retail building near Cub), and have issued 58 permits for commercial additions, alterations and repairs. Total permit valuation added through July 2013 is approximately $34.6 million. Added growth in the community also equates to an expansion of our City owned and maintained utility infrastructure. The City Engineer has updated our utility infrastructure statistics as follows: Cit Apple Changes • m 2012 thru 2013 Item Unit 2 012 20 Sanitary Sewer Miles 194.9 195.93 Force Main Miles 3.65 3.65 Sanitary Manholes Each 5,405 5,455 Water Main Miles 243.81 245.13 Valves Each 3 3 Hydrants Each 2 2 Storm Sewer Miles 165.33 166.70 Storm Sewer Manholes Each 8,016 8,095 Streets Miles 173.29 174.46 Roundabouts Each 3 3 Cul -de -sacs Each 315 318 Property values in Apple Valley and across Dakota County are annually determined by the Dakota County Assessor's Office. They report the following valuation trends for Apple Valley comparing 2012 2013 and 2014: Taxable Market Value Comparison b Propert • 2013 to 2014 Payable 2012 R ay able 2012'W Payable 2014,& Ch a Uk e .,. Residential $3,286 $3,026,238,584 $3,127,359,036 +3.34% Commercial/ Industrial $506,624 $501,793,400 $492,558 -1.84% Utilit $13,428,800 $13 $11 - 14.49% Agricultural $11,895,500 $11,640,100 $9,022 - 22.49% Cabins $231,600 $215,900 $219 +1.62% Apartments $203,976,351 $225,529,619 $226,842,614 +0.58% Personal Property $39 $39,480,800 $38,519 -2.44% Total $4,061,762,557 $3,818 $3 +2.30% PRELIMINARY BUDGET MESSAGE August 14, 2013 Page 4 For the first time in five years, residential property values in Apple Valley have increased for 2014. At the same time, Dakota County has determined that commercial /industrial values in Apple Valley continue to fall. Recognizing how the property taxation system works in Minnesota, this means that the tax burden in 2014 will shift away from commercial /industrial properties onto residential properties. Dakota County also produces a report that measures the percentage change in market value for residential homestead properties from year to year. Apple Valley experienced a 3.3% increase in median home value from 2013 to 2014. This compares with a 5.8% decrease from 2012 to 2013 and a decrease of 3.1 % from 2011 to 2012. The new median residential homestead value in Apple Valley for 2014 is $192,100, compared to $186,000 in 2013. THE BUDGET PROCESS AND TIMELINE The timeline for the preparation of the City's 2014 budget is established by the State of Minnesota. This year there were no major changes to the State mandated truth -in- taxation requirements we must follow, so the timeline is very similar to last year. The first deadline in the process is September 15, 2013, the date by which the City must adopt its 2013 preliminary, property tax levy and preliminary budget. The adoption of the preliminary property tax levy sets the maximum amount permissible. After September 15 the amount may be decreased, but not increased, when the final certified 2014 levy is adopted in December 2013. State law requires that we also by September 15 announce the time and place of a future City Council meeting at which the budget and levy will be discussed and public input allowed, prior to final budget and levy determination. By State law this public input meeting must occur after November 24 and must start at or after 6 p.m. By that same September 15 date, the City must provide the County Auditor with the above information, plus a phone number and address where comments and questions about the City's budget can be directed. At the public input meeting, the City must discuss the estimated savings realized as a result of the newly enacted sales tax exemption that will apply to some City purchases beginning in January 2014. The Minnesota Department of Revenue is currently developing regulations intended to guide local governments on the types of purchases that are now sales tax exempt. It is our intent to have the Council consider adoption of the preliminary levy resolution on September 12, 2013. After adoption, we will forward the City's preliminary levy resolution to Dakota County and they will then prepare parcel specific notices to be sent out to all Apple Valley property taxpayers. Per State law, the County will send the parcel specific notices out between November 11 and November 23 We are required by State law to adopt our final property tax levy and certify the amount to the County auditor on or before December 30 Apple Valley City Council meetings in December are scheduled for December 12 and 26 Ideally it would be preferable that we plan to finalize both the budget and tax levy at our December 12 meeting. PRELIMINARY BUDGET MESSAGE August 14, 2013 Page 5 STATE BUDGET DEFICIT AND AID DISTRIBUTION Based on the state's February 2013 forecast, the 2014 state legislature will be confronted with a projected $627 million deficit for FY 2014 -2015. If inflation is included, the State's budget deficit will be $1.5 billion. We will need to monitor carefully the state's response to their deficit during the 2013 legislative session to ensure that the City and its taxpayers are not adversely affected. Unlike many other States, the vast majority of cities in Minnesota do not receive sales tax revenue from business transactions that occur within their boundaries. Instead, sales tax receipts are collected by the State and are then re- distributed as the State Legislature deems appropriate. This redistribution has taken various forms through the years (Local Government Aid (LGA), Homestead and Agricultural Credit Aid (HACA), Market Value Homestead Credit (MVHC), but as shown in the following chart, the trend has been for the state to eliminate payments to suburban cities like the City of Apple Valley. Historical Use of MN State Aid Receipts Local Government Aid and Market Value Homestead Credit Received b Cit $3?500,pOOO $3,FOOO,pOOO $21500,rOOO $2,,000,vOOO $1,p500.vOOO $1 $500,pOOO .. _ .. M _ - 0 - - 0 - - 0 - General Fund Future Capital Fund The Minnesota Legislature made significant changes in the State's Local Government Aid (LGA) distribution formula for 2014. These major changes are the first since 2003. The State's distribution of LGA to cities will total $506 million in 2014, an $80 million increase over the 2013 level. Unfortunately, the City of Apple Valley still does not receive LGA from the State. Even with changes made to the distribution formula, our revenue realized from LGA is still zero. Media reports will frequently include reference to the new aid distribution to cities, but readers should be clear that Apple Valley is not a benefactor of this revenue. PRELIMINARY BUDGET MESSAGE September 4, 2013 Page 6 HOMESTEAD CREDIT PROPERTY TAX REFUND PROGRAM One new legislative change that might benefit Apple Valley property taxpayers is the expansion of the State's homestead credit property tax refund (PTR) program. Several changes to the program will improve its effectiveness in 2014. These include: 1) The State has dedicated an additional $120 million to the program for 2014. This represents a 35 percent increase in program funding, the largest single year increase in nearly four decades. 2) The PTR program requires taxpayers to file a separate form with the State. The Minnesota Department of Revenue has been instructed by the Legislature to undertake a focused promotional effort to make sure eligible taxpayers are aware of the PTR program. 3) Eligibility for assistance from the program will increase as contributions to voluntary retirement plans (up to $5,500) are now excluded from income for PTR purposes. 4) Eligibility for assistance from the program will increase due to a reduction in the "income threshold" associated with the program. As a result, the new homestead credit PTR will allow more homeowners with household income between $19,530 and $105,500 to qualify for a refund and will increase the size of the refund they receive. Due to the structure of the PTR program, the tax benefits of the PTR program will not be reflected in the parcel specific notices that are sent out in November 2013. Again, taxpayers will need to file separately with the State to receive any property tax refund they may be entitled t0 receive. PROPOSED 2014 PROPERTY TAX LEVY The various components of the proposed 2014 levy are summarized below. Lev Component 1 1 ' General Fund $ 18,164 $ 18 $194 1.07% Street Maintenance Program 2 2 $100 3.63% Property Tax Delinquencies 200 200 $ 0 0% Debt Service — Voter Approved 863 884 $ 21,000 2.43% Debt Service — All Other Levy 428 428 $128 0.02% $ 22 $ 22,727 $316,054 1.41% The total levy for 2014 is proposed to be $22,727,000 up 1.41 % or $316,054 over 2013. At this levy amount, the median valued home in Apple Valley valued at $192,100 will see the City's share of their property tax bill increase $10 or 1.13% from $854 in 2013 to approximately $864 in 2014. These projections are based on preliminary fiscal disparities figures for 2014. The fiscal disparities program was enacted in 1971 and applies to all cities in the seven - county metropolitan area. The program shares 40 percent of all new commercial /industrial valuation growth across the metropolitan area. The value distribution for 2014 is still being determined and in the weeks ahead, we will learn more about how it might affect property taxes for properties in Apple Valley. The latest information will be shared at the September 12 City Council budget workshop. PRELIMINARY BUDGET MESSAGE August 14, 2013 Page 7 The 2014 property tax levy continues the strategy begun in 2013 by increasing the property tax levy to fund the increase in the street maintenance program. The capacity to fund this increase comes from eliminating nearly $1 million in debt service levy and transfers that levy to the annual street maintenance program general levy (see page 3 for more details). The City's 2012 decision to fund future road reconstruction work through the General Fund as opposed to levying special assessments against benefitting properties is unique and profound. This is an important decision that will influence our budget process for decades to come. In essence, the City's property tax rate will be higher than many of our neighboring cities going forward, but our citizens will not need to worry about receiving large, unexpected special assessments for road work in the future. BUDGET ORGANIZATION As Council will recall from the recently completed independent financial audit, the City currently administers over 74 individual funds in various categories such as general, debt service, capital projects, proprietary funds, and special revenue. The draft 2014 City Budget includes some, but not all, of these funds. While each fund is important, the primary fund that affects many of the City's daily operations is the General Fund. The majority of the budget document, and the majority of this budget message, will focus on revenues and expenditures related to the General Fund. The City also operates many proprietary or enterprise functions that are accounted for in their own funds, such as Water, Sewer, Storm Water, Golf Course, Sport Arenas, Cemetery, and Liquor Operations. In addition to the General fund and proprietary funds, the budget includes a number of other funds; Road Improvement Fund, Equipment Certificate Fund, Future Capital Projects Fund, Cable Television Joint Powers and new this year is the Vehicle and Equipment Replacement Fund, an internal service fund. Notable changes in these non - General Fund accounts are also included in this budget message. This year's budget document continues to expand our presentation of the activities and outcomes associated with each budget area. Specifically, you will see a narrative description of the activity, a recap of the major objectives for the year, a number of impact measures or performance indicators, a summary of the staff resources assigned to the area, and a recap of the major anticipated capital expenditures. This information is intended to help identify the costs and benefits of the various services the City provides to the community. GENERAL FUND OVERVIEW Revenue Estimates As the largest fund in our accounting system, our ability to accurately estimate the yearly revenues of the General Fund is very important. While revenue from the State of Minnesota has been variable and unreliable from year to year, thankfully other revenue components of the General Fund are fairly constant and predictable. PRELIMINARY BUDGET MESSAGE August 14, 2013 Page 8 The General Fund revenue picture is explained in the following pie charts. The first chart shows the various sources of General Fund revenues for 2013. The second chart shows the various sources anticipated in the budget for 2014. We anticipate raising $25,481,528 in General Fund revenue for 2014, which is an increase of approximately 1.36% compared to 2013. The 2014 revenue amount is comprised of a number of revenue sources. Approximately 73% is expected to be raised via the property tax, which is consistent with 2013. The remainder of the General Fund revenue is generated by sources such as licenses, lease income, permits, fees, service charges, park operations, transfers and other revenues. General Fund Revenues Franchise Fees & 2013 Approved Budget other Taxes Licenses & $25,138,659 2% Permits 3% State Police &Fire Relief Aid, Fire Grants 2% Park & Rec- Chgs & Rents Taxes 4% 73% = Other Charges for � Services &Rents 5% Fines &Penalties 1% Other Revenues 1% Transfers In, Admin charges & Reserves LGA/ MVHC -0- 9% PRELIMINARY BUDGET MESSAGE August 14, 2013 Page 9 General Fund Revenues 2014 Budget Request Franchise Fees & $25,y481,p528 Other Taxes Licenses & 2% Permits 3% State Police & Fire Relief Aid, Fire G ra nts 3% Park & Rec- Chgs & Rents Taxes 4% 73% Other Charges for Services & Rents 5% Fines & Penalties 1% Other Revenues 1% Tra n sf a rs I n, Admin charges & LGA/ MVHC $ -0- Reserves 8% Expenditure Estimates Within the General Fund, we can categorize our operations into three broad categories: personnel services, commodities /other, and capital outlay. As the name implies, personnel services accounts for the salaries, insurance costs, social security, Medicare, and pension costs of our most important organizational assets, our employees. Commodities /other department expenditures in the General Fund include expenditures for repairs, utility costs, training, postage, supplies, etc. Capital outlay expenditures are for those items deemed to be more durable and having a life span generally in excess of five years. The personnel services and commodities /other expenses generally represent re- occurring expenses from year to year. The capital outlay costs are more infrequent, and can vary significantly from year to year depending upon capital needs. PRELIMINARY BUDGET MESSAGE August 14, 2013 Page 10 A summary of the General Fund budgeted expenditures from 2013 to 2014 is as follows: Personnel Services $ 17 $ 17 2.03% Commodities /Other $ 7,209,904 7 <1.81 %> Capital Outlay $ 895,425 $908,142 1.42% General Fund Total $ 25 $ 25 0.91% General fund expenses are described in detail beginning on page 13 of the budget book. OTHER GOVERNMENTAL FUNDS/ ENTERPRISE FUNDS OVERVIEW The City maintains a number of other funds which are essential to our operations. Beginning on page 234 of your budget book, these various funds are described in detail. Highlights from these various funds are provided below. Equipment Fund This fund budgets for equipment purchases to be supported by the issuance of equipment certificates. Equipment purchased in this manner is expected to have a lifespan of at least five years. In 2014 it is proposed that replacement equipment be purchased for the Streets and Park Maintenance divisions in the amount of $793,500. This includes two large plow trucks, a pickup truck and a Toolcat utility vehicle in the Streets division, and two mowers, four trucks with plows and three utility vehicles in the Park Maintenance division. Further information is provided on page 263. Vehicle and Equipment Replacement Fund New for 2014, the Vehicle and Equipment Replacement Fund (VERF) was created to provide a funding mechanism for the systematic replacement of vehicles in the City's fleet. The goal of the fund is to have sufficient cash flow to fund annual equipment purchases without the need to borrow, and to stabilize budgeting for major equipment purchases. Details on the fund can be found beginning on page 289 Given the large scope of this endeavor, it is anticipated that it will take several years to fully migrate all departments from equipment certificates to the VERF. The revenue source for the VERF includes an annual inter -fund charge to the participating departments, proceeds from trade -ins and equipment sales for those items covered by the program, and the addition of interest earnings. For 2014, those departments migrating to the VERF include Fire, Police, Code Enforcement/ Community Development, Building Inspections, Engineering, Natural Resources and Fleet. Each of those departments have a VERF contribution included in their 2014 budgets. In total, the VERF contribution for 2014 is $473,492. PRELIMINARY BUDGET MESSAGE August 14, 2013 Page 11 In future years' each of these departments will see a consistent, annual expense in their budget necessary to incrementally accumulate the funds necessary to fund their future vehicle and equipment replacement costs. Future Capital Projects Fund The Future Capital Projects Fund (FCPF) exists to help accumulate funds necessary for the future replacement of City capital assets. Currently the fund is being used to support the City's street reconstruction program by contributing $960,000 per year in property tax levy capacity towards the program. This is accomplished by using resources from the FCPF to make debt service payments on the 2004 Park Bonds thereby freeing up levy capacity to be directed to the street reconstruction program. This practice is recommended to continue for 2014. In 2014, the FCPF is also proposed to fund the completion of the vehicle wash bay at the Central Maintenance Facility. Details on the FCPF are provided beginning on page 277. Road Improvement Fund Over the past few years we have been slowly evolving our approach to roadway maintenance and rehabilitation in response to our aging infrastructure. The Road Improvement Fund provides for a consolidated source for city street improvements. Street improvements under this activity include new street construction, street resurfacing (overlay), pavement preservation (micro surface seal coating), and traffic signal improvements based on projects identified in the City's Capital Improvement Program. Revenue for the fund is primarily derived from a special road improvement tax levy which is anticipated to increase $100,000 in 2014 to $2,855,000. Other funding sources are the Municipal State Aid contribution derived from the State's motor fuel tax and transfers from the City's utility funds to cover water, sanitary and storm sewer improvements associated with identified road reconstruction projects. For 2014, we anticipate approximately $5.9 million in projects throughout the City, most notably the reconstruction of 132 Street between Galaxie Avenue and Johnny Cake Ridge Road, Whitney Drive east of Pennock Lane, the westerly portion of the Cedar Isles neighborhood, and the Garrett /Glazier loop in the downtown area. Traffic signal reconstruction work is also anticipated at several intersections including Galaxie Avenue /140 Street, Pennock Avenue/ County Road 42 and Hayes Road /County Road 42. Details can be found beginning on page 281. EDA Operations Fund The Apple Valley Economic Development Authority Fund exists to support economic and business development activities as they may arise. For 2014, the fund is proposed to support our continued involvement with GREATER MSP, the regional economic development organization that fosters business development within the Twin Cities. In addition, the continuation of the Open for Business program sponsored by the Dakota County Community Development Authority and the Metropolitan Consortium of Community Developers is also proposed. Continued work in the Mixed Business Campus and Central Village is also anticipated for 2014. Further details are provided on page 285. PRELIMINARY BUDGET MESSAGE August 14, 2013 Page 12 Municipal Liquor Operation The City's three liquor stores remain healthy and continue to exercise appropriate control over the sale of off -sale liquor within the City. Gross and net profit margins consistently surpass other municipal liquor operations in the metropolitan area, and according to the latest information published by the State Auditor's Office, the Apple Valley Municipal Liquor Operation ranks fifth in terms of annual gross sales. Details regarding the liquor operation budget can be found beginning on page 293. Our liquor operations also provide a significant transfer to the City's general fund each year. In 2012 the Liquor Fund transferred $525,000 to the General Fund to purchase five replacement squad cars and also support Park and Recreation activities in the community. In 2013 the Liquor Fund transferred $525,000 from the Liquor Fund to the General Fund to purchase four replacement squad cars and support Park and Recreation activities in the community. In 2014, the transfer from the Liquor Fund to the General Fund is proposed to increase to $600,000 to help fund the purchase of two new snow plow trucks, five replacement squad cars and support for the Park and Recreation activities in the community. Since 2002, the Liquor Fund has provided the General Fund with over $5.7 million. The history of our recent Liquor Fund transfers is as follows: Annual Transfers from Li Operations Totals $5,730,000 - 2002 .11 111 $500,000 $400,000 $300,000 $200,000 P 0 % % 0 0 0 0 00 Ln Ln Ln Ln $100..000 Ln 00 .. Valleywood Golf Course Valleywood Golf Course is mid -way through its first full season with the new clubhouse facility in operation. Weather conditions in the spring of the year were less than ideal, so we are hoping for a pleasant and extended fall to maximize the use of the course and facility. The clubhouse facility has proven very popular for golfers and non - golfers alike. As residents become more aware of the facility, we have seen more rental activity and greater food and beverage sales. PRELIMINARY BUDGET MESSAGE August 14, 2013 Page 13 The 2014 budget for Valleywood forecasts an increase in rounds of play and added food and beverage revenue as a result of the new clubhouse facility. The purchase of additional golf course maintenance equipment and kitchen equipment is anticipated in 2014. A detailed description of the Valleywood operation for 2014 can be found beginning on page 311. Sport Arenas During the past year, the City Council was presented with a business plan for our two sport arenas, one adjacent to Apple Valley High School and the other located in Hayes Park. Based on the outcome of our discussion with area youth hockey organizations, a decision was made to move forward with providing summer ice opportunities at the Hayes Arena. Installation of the necessary dehumidification equipment and low emissivity ceiling is being scheduled for later this year. We anticipate a levy amount of $121,000 in support of the arena for 2014. During the ice season both arenas see heavy use. During the remainder of the year the facilities see a variety of different uses, including soccer, lacrosse and tennis. The Sports Arena attached to Apple Valley High School continues to serve as a prime example of joint cooperation between the City and Independent School District 196. The School District pays half of the operating costs associated with the facility. In 2014, we are planning to replace the aging ice resurfacing machine in use at the Sports Arena. Detailed budget information for our two Sport Arenas can be found beginning on page 323. Cable Television Cable Television services that are provided through a joint powers agreement with the cities of Farmington and Rosemount and are detailed beginning on page 267. Cable Television activities specific to Apple Valley are described beginning on page 273. Through the remainder of 2013 and into early 2014, the City will work towards the development of a new cable television franchise agreement with Charter Communications. This negotiation is being undertaken as a joint project with Rosemount and Farmington to more efficiently complete the process. Water Utility Fund The Water Utility Fund begins on page 339. As Council is aware, the expansion of the City's water treatment plant is well underway. Anticipated completion of the project is mid -2014. Other major drinking water improvements anticipated during 2014 include well and water reservoir rehabilitation projects. Consistent with the Council's prior discussions, water rates are proposed to be increased by 3 percent in 2014. Sanitary Sewer Fund The Sanitary Sewer Fund begins on page 351. Notable sanitary sewer projects on the 2014 horizon include the 132 Street and Utility replacement project, an inter - community flow metering project between the cities of Apple Valley and Eagan, and the design phase of the Lift Station 3 reconstruction project. Consistent with the Council's prior discussions, sewer rates are proposed to be increased by 3.0 percent in 2014. PRELIMINARY BUDGET MESSAGE August 14, 2013 Page 14 Stormwater The City continues its work to improve storm water quality in area lakes and ponds during 2014. Further details can be found beginning on page 361. Federal and State regulations regarding water quality have evolved where we have two employees devoting the majority of their time to these efforts. As such, these two positions which were formerly included in the Public Works Administration budget have been transferred to the Stormwater Utility. Notable stormwater project planned for 2014 include the 132n Street and Utility replacement project, sediment removal from ponds, stormwater basin modification in the Quarry Ponds area, and flood mitigation efforts in the Holyoke area. The City also continues to actively participate in both the Blackdog River Watershed District and the Vermillion River Joint Powers Organization. Consistent with the Council's prior discussions, stormwater utility water rates are proposed to be increased by 3.0 percent in 2014. Street Light Utility This fund accounts for the more than 3,300 street lights that are in operation within the City. The vast majority of street lights in the City are owned and maintained by Dakota Electric under a fixed rate program with the City. The City owns and maintains a number of street lights in the downtown area and also on the newly opened sections of 147 Street and Flagstaff Avenue. In 2014 we plan to begin work on the replacement of outdated street lights on County Road 42 in the downtown area. Consistent with the Council's prior discussions, street light utility charges are proposed to be increased by 3.0 percent in 2014. Further details can be found beginning on page 369. Cemetery The Cemetery Fund provides for the operation costs of running Lebanon Cemetery. The City recently acquired the land east of the cemetery along the alignment of future Embry Path. During 2014, the process of preparing the land for incorporation into the cemetery will begin. Budget details on the Cemetery operation can be found on page 373. STAFFING For 2014, it is recommended that we add two positions to the General Fund budget. Within the Information Technologies (IT) division, we have identified the need for an entry -level IT Technician position to provide end -user support. Within the Police Department, we have identified the need for an additional Detective in the investigative division. Detailed justification reports for both positions are included as an appendix to this budget message. SUMMARY AND CONCLUSIONS It is my hope that this budget message has helped to highlight the most important aspects of the 2014 budget. We have established a budget review workshop for Thursday, August 22, 2013 beginning at 5:00 p.m. where we will have the chance to present more details and answer any questions you may have. ! / PRELIMINARY BUDGET MESSAGE August ~420~3 Page 15 In dosing. | wish to thank the many City staff members responsible for preparing their portions of this proposed budget. Delivering the budget this year was again a group effort from beginning to end. Special thanks go to Ron Hedberg, Cathy Broughban and Charles Gravvevvho helped to pull the budget pieces together into a fiscally balanced whole. I would also like to thank the City Council for its guidance and wisdom over the past year. We have a great team, and itshows. | look forward to reviewing the proposed budget with you atour upcoming meetings osvve work together tochart a prosperous and hopeful future for our community. Respectfully submitted, Tom Lavve|| City Administrator M E M O R A N D U M TO: Tom Lawell, city Administrator FROM: Jon Rechtzigel, Police chief Michael Marben, captain, Support Services Division Mitchell Scott, Captain, Patrol Division DATE: August 8, 2013 SUBJECT: Detective Position Justification — 2014 Proposed Budget In the 2014 budget request, the Police Department is submitting for the council's consideration additional funding to staff one additional Detective position in the department. The Detective Unit has been operating at its current staffing level since 1992. The current staffing consists of 1 Detective Sergeant and 4 Detectives. In 1990, the Detective Unit began keeping independent statistics regarding the number of cases that were referred to them for investigation. In 1990, a total of 409 cases were investigated. In 2012, that number had risen to 812 cases, an increase of 25% without any corresponding increase in the staffing level of the unit. In our Police Department, the Detectives investigate crimes requiring time and expertise beyond the capacity of the generalized investigations that are handled by uniformed patrol officers. They have received specialized training in areas such as: • Homicide Investigation Fraud Internet crimes Against children • Sexual Assault • child Abuse and Neglect ■ Robbery • Interview and Interrogation • Surveillance In addition to conducting criminal investigations, this Unit is also responsible for: • Liquor License background investigations. • Massage Business /Therapist License background investigations. • Pre- employment investigations on potential city employees. • Solicitors permit background investigations. • coordination of predatory sexual offender registration compliance. • Assisting the Fire Department with investigation of suspicious fires. • conducting community education in such areas as Internet safety. Detective Position Justification August 8, 2013 Page 2 Apple Valley operates its Detective Unit with a smaller staff compared to our neighboring agencies. The following chart details the 2013 staffing levels of our surrounding agencies and provides the number of cases referred to and investigated by each agency's Detective Unit during 2012. Detective Unit Staffing Comparisons - 2012 City Population Detectives Supervisors Total cases per Cases Detective Apple 49 4 1 568 142 Valle Burnsville 59,028 10 2 821 82 Eagan 64 8 2 650 81 Lakeville 57 6 1 855 143 Detective Unit outcome Measures Year Total Cases cases per detective 2013* 372 93 2012 568 142. 2011 603 151 2010 498 125 2009 430 108 2008 519 130 * As of 6130113 As shown, the Detectives in our agency investigate a large number of cases when compared to our peer agencies. When compared to Burnsville and Eagan, on a per Detective basis, our Detectives are handling 42% more investigations than either of these communities and we do this with a higher clearance rate. Like many other communities, Apple Valley is faced with a complex environment consisting of fiscal constraints, rapid change, changing technology, added demands for service, increased litigation and the need for cultural sensitivity. These challenges, and more, have required our Department to reassess its role in the community and its methods of delivering police services. This analysis began on the premise that the community is the key element in our attempt to curb crime and resolve neighborhood problems. This approach resulted in our development of the Neighborhood Collaborative Officer Program (NCOP) that works with stake holders and officers in identifying and resolving neighborhood concerns. Our experience with NCOP has proven very successful and has improved the overall satisfaction of both the community and officers. Problem solving is the backbone of our community policing efforts. We believe Community Policing is the future of policing and an evolution of our past efforts. It holds the greatest potential for effectively dealing with our current environment and future challenges. Detective Position Justification August 8, 2013 Page 3 One of the most common criticisms of policing relates to its basic strategy for providing service. Traditionally, the police have responded to calls for service (CFS) as separate incidents. This practice is referred to as incident - driven policing and has been criticized as reactive and resulting in short -term solutions. Problem oriented Policing (POP) teaches officers how to group incidents and identify the underlying causal factors that are often associated incidents in hopes of providing long -term solutions. Detectives have traditionally directed their efforts towards reactive law enforcement. Problem solving, for the most part, was concentrated on crime solving. However, while crime solving is and will continue to be a very important component of our overall problem solving mandate, it cannot stand alone. The suppression of crime is a formidable and frustrating task, if we are to achieve any significant measure of success we must look beyond the arrest of offenders. The utilization of the criminal justice system as the sole means of problem solving does not work. our Department must become more resilient and innovative in our efforts to maintain the security and safety in Apple Valley. Detectives are now looking beyond the courts, and working in partnership with the community to seek crime solutions. Problem recognition and elimination is becoming the order of the day. By focusing on individuals only after crimes have been committed - by being reactive — we are missing significant opportunities for crime prevention and reduction. We have been unable to progress in our problem solving methodology because of staffing constraints and increases in not only the cases being investigated, but also in the complexity of the cases. We have a number of challenges facing us in the near term that will impact our effectiveness. These challenges include. • The need to respond in a timely and coordinated manner to multi jurisdictional crimes. • Policing in an increasingly multi - cultural community. • issues with electronic crime and its anonymity of users, the speed of transactions, the volatility of evidence and the potential for criminals to exploit jurisdictional issues. • Internet crime issues; fraud, computer hacking, and child porn. • The re- tasking of Federal law enforcement organizations from domestic crime to terrorism issues and national security concerns which severely limits the resources available to local law enforcement agencies. With the addition of this position, it would increase our total authorized staffing level for sworn officers to 51. Using the population estimate of 49,403 for our community this would bring our staffing ratio to 1.03 Officers per 1 ,000 residents. According to the Department of Public safety's 2012 Uniform crime Reports for the state of Minnesota, the average staffing ratio for communities our size in the State of Minnesota is 1.2 Officers per 1,000 residents. This report also states that the state -wide staffing average Detective Position Justification August S, 2013 Page 4 for all Departments is 1.5 officers per 1,000 residents. Apple Valley falls below both of these average rates. In a 2000 report (most recently available) issued by the f=ederal Bureau of investigation (FBI), the average rate of sworn officers in the nation was 2.4 officers per 1,000 residents. At 1.03 per 1,000 our community is far below this average. Through the increase in our staffing level, we will be able to devote more of our resources to proactive policing instead of reactive policing, and to investigations that resolve cases and improve clearance rates. This paradigm shift which stresses preventing crime and increasing the likelihood of apprehension and conviction when a crime is committed should reduce costs for our citizens. While our goal can never be to eliminate crime, we believe we can substantially reduce crime through this strategy. The addition of a Detective to this Unit will increase our effectiveness, efficiency, victim advocacy, and offender accountability. J HIM M/M slpyj 000 CITY of 0 * 0 0 APPLE VALLEY MEMO *0000 - 0000 Administration Department 000 TO: Mayor and city council of Apple Valley Tom Lawell, City Administrator FROM: Charles Grawe, Assistant City Administrator DATE: August 7, 2013 SUBJECT: Justification for Requested Additional IT Position for 2014 The IT division is requesting a new entry -level IT position in the 2014 proposed budget. This memo is intended to justify the request and explain how the city's growing needs for IT services are no longer adequately met with the existing staff. IT is an internal service provider that meets the needs and demands of the city's other departments. As fiscal conditions have tightened over the past five years and as technology continues to make enormous advancements each year, departments have increasingly turned to technology as a strategy to increase productivity and to accomplish more work with less human resources. As the city continues to adopt more technologies, the needs for staff to maintain and plan for those technologies increase. Summary The IT Division reached its current full -time staffing level in January of 2003. since then, the city has added more technology users, more technology devices, more software and operating systems, more networking infrastructure, more technology systems, and an increasing societal expectation to share information publicly through a wide variety of technologies. These are explained in more detail in the remainder of this memo. IT staff time is primarily spent among three major activities 1) maintaining and servicing existing technology tools, 2) implementing new technology tools, and 3) planning strategically for adoption and integration of new technologies. As more technologies and devices have been added, there has been increasing demand on staff time to provide maintenance and service of these existing technology tools (see table below). As a result, IT staff has had less time to plan for or implement new technology tools that could create greater efficiencies for the city. Departments continue to request new technologies to help them better provide their services. We have reached the point where the city simply does not have the adequate IT staffing to support new technologies as so much time is required supporting the existing technologies. If IT is not provided additional staffing resources, we will have to address policy choices of either not adopting technologies that improve operational efficiencies due to lack of support capacity or we will have to discontinue support to some existing technologies. Staff recommends we provide additional IT support to meet the growing technology demands of all the city departments. Technology Growth Metrics 2303 -2013 Pre- Existing Technology Growth Technology Metric 2003 Level 2013 Level Increase IT Support Positions 3 3 plus intern 5% PC's Supported 150 190 27% Laptops Supported 34 73 115% Servers Supported 15 32 l00% Network Switches Supported 8 22 175% City Sites with Major IT Assets/ operations 5 10 57% Fixed AV Presentation Systems 2 9 350% Sites w Electronic Security Access 1 10 900% Sites w Automated Building Controls 1 9 800% Significant Stand -Alone Computerized S stems 9 38 322% New Technology Added Since 2003 Technology Metric 2003 Level 2013 Level Cit -owned Tablet Devices 0 7 City-Owned Smart Phone Devices 0 18 City-Owned Fiber Network Sites 0 14 Sites with Networked Di "ta Security Recording Systems 0 7 Wireless Access Points in Wireless Network 0 33 City-Owned Phone System Handset Devices 0 300 Cit y-Owned Phone Extensions 0 720 City-Owned Voice Mail System Mailboxes 0 250 Current Staffing Since 2005, the IT Division has consisted of three full -time employees and one seasonal intern. The intern position has proved to be a valuable asset for providing additional support service. The intern has been especially beneficial for assisting in projects that involve configuration or installation of large numbers of similar technologies, such as desktop workstation replacements and squad car mobile laptop replacements. Unfortunately, due to many unique and specialized devices and software used to provide municipal service, the seasonal intern positions have not been able to provide assistance in these areas where a higher level of mastery of such technologies is required and isn't feasible to develop within a single summer season. Assistance is needed for the technologies and software that may be rather unique to municipal governments and is used by our employees throughout the year. Increases to Technology lasers As the city has adopted more technologies, the number of users of these technologies has increased, thus increasing the demands to solve user - related problems such as managing user login accounts, user access, and user software/ applications. While the total number of full - time staff has not changed much over the past decade, the percentage of employees using technologies has increased significantly. At one time, supported technologies were primarily limited to employees with a computer at their desk. Now, IT provides support to maintenance employees, firefighters, seasonal employees, and anyone who has a phone in their work area. Almost every full -time employee and all 75 plus volunteer firefighters now use a technology supported by the IT staff. As a measure of this increasing demand, when the city introduced an on -fine help desk system in 2009, there were 682 requests for service. In 2013, we are on track for 900, or an increase of about 32 percent in direct user service requests. The average open time for each ticket is 31 minutes, 29 seconds. This does not include calls for service over the phone or walk -in, over nights, or on weekends. Increases to Technology Devices As the city has adopted more technologies, the number and variety of supported technology devices has increased, increasing the demands on IT staff to learn and understand how each operates for maintenance and support. Not long ago, the supported technology user devices were almost exclusively limited to desktop pcs. Now, IT is called upon to support PCs, mobile laptops, tablets, smart phones, conference projection systems, VOIP phones, digital audio recorders, and surveillance camera recorders. As the number of supported devices increases, the time required for maintenance also increases, particularly for mobile or portable devices which are more prone to accidental damage or breakage. IT currently supports 190 PCs, 73 laptops, seven tablets, 18 city - issued smart phones, nine fixed AV projection systems, 300 telephone handsets, 720 phone extensions, 57 digital audio recorders, ten surveillance camera recorders, 22 squad card video recorders, and one robotic sewer video unit. In addition to the plethora of city -owned devices and systems, employees increasingly are reliant on personally owned devices, such as smart phones and tablets, to connect into the city's Exchange email server using the city's Wi -Fi network. Recent growth in personally - owned device use now accounts for more than 60 smart phones and tablets securely connected into the city's resources. Software and operating systems As the city has adopted more technology devices, the number and variety of supported operating systems, software, and applications has increased, increasing the demands on IT staff to learn and understand how each functions for support. Not long ago, user software was largely limited to Microsoft products such as windows, word, Excel, and PowerPoint. Now each device listed above has its own operating system and many devices support scores of additional applications. The variety of new software includes publishing software, media playback software, security software, point -of -sales systems, video editing systems, web streaming software, website management software, social media software, and numerous line - of- business applications. Each year, the IT staff is asked to support an ever - broadening array of software products. Network infrastructure Technologies rely on often hidden, but none- the -less essential infrastructure to work effectively. In the late 1990 #s, the city's network infrastructure primarily consisted of four file servers, a mail server, five switches, and four sites connected by three leased T-1 lines. Currently, the city maintains three server clusters with 21 host virtual machine servers, an additional 11 physical servers, an eight Terabyte Storage Area Network (SAN), 22 network switches, 14 facilities connected through a city - -owned and maintained fiber optic network, three additional facilities connected through leased infrastructure, 33 wireless access points, and three wireless LAN controllers. In addition, an increasing array of software that benefits the entire organization (firewall, anti- virus, data- back -up, SPAM filter, web filter, asset management, etc.) must be managed, patched, upgraded, and monitored. Not only has the number of infrastructure devices increased, but the number of facilities and the distances between them has also greatly increased. Maintaining and supporting infrastructure at more remote locations further requires additional time spent traveling between sites, which was not required when fewer facilities were involved. Growth of Technology Systems Perhaps the biggest growth in technology over the past decade has been in smaller standalone systems generally used for very specific purposes by a limited number of staff members. These systems often consist of some form of input devices), user interface software, some form of connectivity, and a processing or storage device. They may or may not interface with the {city's computer network. IT is typically expected to provide some portion of maintenance on these systems and is thus required to obtain a certain level of competency and training on each in order to successfully help resolve issues. As the number of systems used by the city expands, the time required by IT staff, not only to maintain, but to learn and understand these systems, and interface with vendors or providers, increases greatly. Below are some of the systems that have been added to the city's toolbox in the last decade and a brief discussion of how each has increased demands on IT. V01P Phone system and Voice Mail system In 2007, the city transitioned from a leased telephone and voice mail system to an internally owned and managed VOIP and voice Mail System. This transition saved the city tens of thousands of dollars for phone services. However, it also transferred the burden for maintaining the system from an external vendor to internal IT staff. With over 300 handsets, 720 phone extensions, and 200 voice mail accounts IT staff spend an average of approximately four hours per week in management of this system. LOGIS Systems For many years, the city has participated in a joint powers organization called LOGIS that provides shared computer applications, processing, and storage. The IT staff maintains the devices and connectivity that link our employees to LOGIS. When the city adds a new LOGIS service, such as property maintenance in 2008, or when LOGIS transitions to a new software product, such as the Premier one public safety mobile system, city IT staff can spend significant amounts of time implementing a LOGIS hosted solution. For example, in the 1990'x, the city used mobile data terminals for squad car applications. These were relatively simple devices with a singular application and one connection with the state. There was relatively little maintenance or configuration required by IT. In 1098, these terminals were replaced with much more powerful laptop computers that could run a greater variety of law enforcement applications and had far more options and complexity for communications connectivity. While the laptops provide the officers in the field with much greater access to information, they also require far more time for configuration and maintenance. For another example, more recently, the Fire Department added mobile laptops for their operating trucks and support staff. IT staff spends approximately four additional hours per week administering these laptops and their applications. +Cartegraph and Engineering Data In the past several years, the city transitioned from consultant engineering services to in -house engineering services, saving the city thousands of dollars in engineering costs. However, this transition did not only include staff, but also included the need to host and administer public works, engineering, and planning data that was maintained by the previous consultant on the consultant's servers. IT added two SQL databases and a virtual server infrastructure utilizing Cartegraph applications to accomplish this transition. IT staff spends approximately four additional hours per week administering these servers and applications. Integrated copying, Printing, and Scanning In 2001, the copier machines were stand -alone copying units maintained on a service contract. Technology has evolved considerably so that the larger copying machines are also the workhorse printers, scanners, and fax units for employees. These machines are no longer stand -alone units, but essential parts of the city's business asset network. As a result, while mechanical maintenance is still provided by a service vendor, there are many day -to -day problems, configuration issues, and connectivity/ networking issues where IT staff provides front -line service. Laserfiche Document Imaging In the mid- 2000's, the city began the process of digitally archiving data through the Laserfiche system. This system will ultimately allow the city to replace its paper files with digital files that can be accessed via the network. Five departments have scanning stations and the archive server has numerous sections, some available only to employees and others available to the public. IT is responsible for providing front -line support for the scanning stations and administering the server and database. Point of sales systems The city runs a variety of operations that make cash transactions. Long gone are the days of the traditional cash register. Instead, many of these operations use a computerized point of sales system with stations that function like a cash register. The city's fiber optic network allows more business units to add point of sales systems that are tied back to the Municipal center. For example, the Liquor operation uses four stations at store 1, two stations at store 2, and four stations were added at store 3 when it was built in 2008. Valleywood also added a point of sales system during this time. IT is responsible for providing front -line support to the stations and the servers and providing connectivity to these critical systems. Video Production and Editing In the 1990's and early 2000's, video production and editing was done with analog machines and video tapes. None of the equipment was IT supported because it wasn't done with computers. Technology has revolutionized video production and now video production, recording, editing, programming, and playback is all done almost entirely through a variety of computerized systems, all of which are maintained to some degree by IT staff. The city hosts the production and playback facilities for the three -city joint powers cable commission. Wireless Access system Just a few short years ago, the city had no wireless access. Now, internal and external demands for staff and public access to the Internet have led to a rapidly expanding wireless access system with 33 access points at 14 sites. As more departments utilize smart phones, tablets, and other wireless devices, the need for a more robust wireless access system will continue to grow. IT is responsible for implementing and maintaining this rapidly growing system. Building Security and Surveillance systems In 2001, the only building with a computerized access system was the Police Facility. Today, ten facilities have card access systems linked to the server in the Municipal Center. In 2001, any video surveillance systems within the city were analog and were not maintained by IT. Today, seven facilities have video surveillance systems that utilize digital servers for recording and playback and two new sites are about to come online. Both of these systems are maintained to some degree by IT staff. Automated Building Control Systems and Fire Alarm Controls in 2001, the only building with computerized automated mechanical HVAC controls was the Municipal Center (City Hall portion). Today, six facilities have automated controls with three more scheduled to come on -line this fall.. Most of the larger facilities also have fire alarm panels. These systems are accessed via the Internet and rely on IT for connectivity. Building automation is a rapidly growing field, but it is entirely dependent on connectivity to function. While IT staff does not maintain the end devices of such systems, they do maintain the communications network the systems rely upon. As a result, in most cases, when a vendor is contacted for a service call, they require assistance from IT staff if communications or connectivity is any part of the troubleshooting or solution. Water and Sewer SCADA System Public Works remotely monitors the water and sewer system through a SCADA system. IT provides support for two SCADA stations. These are just some of the many computerized systems that the city has added in recent years that require IT support. Unfortunately, the decision to purchase and funding for the initial purchase is often made by individual departments. However, it is the IT staff which is responsible for providing the hours and human resources to maintain these systems and often to replace key elements of the system. The end result is that existing IT staff is increasingly overwhelmed by requests for service that it can't meet. Sharing Information Publicly Through Wide variety of Technologies In mid-2001, the city was still using overhead slides and an overhead projector for council meetings, committee meetings, and most staff meetings. societal understanding of data sharing has been completely transformed since then. People now expect to be able to share and present digital information through a wide variety of mobile devices, mobile application, and Internet applications. Connecting this variety of devices and software with the city's presentation infrastructure often requires IT assistance. The city now has nine fixed expanded view presentation systems (either with projectors or large screen television monitors) with two more scheduled for implementation in the near future. The first call for assistance for any of these systems is to IT. As society has changed its expectations regarding presentations, city staff has responded by incorporating more digital presentation media. Departments are no longer just doing simple text PowerPoint presentations, but are adding customized graphics, edited photos, video clips, and audio clips to their presentations. Many times, specialized non - standard software and the knowledge of that software are required to put these presentations together. It would be very costly and inefficient to have all staff members purchase the software licensing and train on the specialized software required for these tasks. IT has served as a central processing service, providing the software and expertise to meet these demands for the departments. The time spent meeting these types of requests is increasing rapidly. More organizations are now turning to web -based seminars, conferencing, and meeting as a cost effective means to reach a large audience without incurring travel expense. A wide variety of applications and software are used to allow staff to participate in these on -line experiences. However, IT assistance is often required to install client software or create a login to make this happen. The previous discussion was largely centered on the time required to provide on -going maintenance and support of existing assets. However, it is also important to consider the time required to implement and plan for new technology assets. Delayed Project Implementation As IT staff has struggled to keep up with the support and maintenance of existing technology, implementation of new technology has often been delayed. It is very difficult to prioritize an asset which is not currently in use by the organization when customers are making demands for assets which are already in use. A number of important new implementation projects have been delayed or are on -hold because IT has not had adequate staffing resources to keep up with demands. These include upgrading the VIMWARE infrastructure operating system, the Sharepoint 2013 upgrade, the Exchange 2013 e -mail server replacement, and LANIWAN infrastructure and hardware maintenance. Each of these products has been identified because it offers an efficiency or benefit to the organization. However, without the adequate resources to devote to implementation, the city will not receive the benefit of the purchases it has made. Foregone Strategic Planning Good IT management requires strategic planning and collaboration to assist departments in identifying emerging technology tools that may create efficiencies and benefit the organization, In many cases, adoption of a new technology also requires modification to existing work processes or staffing assignments. Thus, it is important for IT management to have the time not only to research emerging technologies, but to work with the department heads to discuss the consequences and necessary operational changes needed to get the most from the new technology. This is not dissimilar to the community development function which is not only responsible for processing land use requests as they come in, but also for creating and maintaining the long -term zoning and comprehensive planning for the community as a whole. As the day -to -day support and maintenance requests have increased, IT staff has had little time to devote to strategic planning. This service has essentially disappeared. If a new position is added and the burden of day -to -day support can be removed from the manager position, the strategic planning can resume. Staffing Model The iT Division believes that a full -time position would best address the problems described above. As mentioned previously, the division currently uses a seasonal intern. our interns have had relatively high skill general levels, but the scope of work the interns can do is generally limited by the fact that they simply can't learn enough of our unique systems in a single summer season. our seasonal help has been mostly college students and one educator and several have left our employment early in order to accept full -time positions elsewhere. Part --time labor has been considered, but staff does not believe it will yield the desired results. The city's needs equate to the work provided by a full -time position, not a single part -time position. In the Division's organizational structure, this position is planned to be the primary support for Help Desk and more general "break fix" response to the city's many users. The position would also help provide the on -call support for nights and weekends. This will free up existing staff to concentrate more on their planning, project implementation, and areas of specialization and expertise. Providing part -time help desk support for certain hours of the day or certain days of the week would not create the desired relief from general support responsibilities for the existing staff. Staff does not believe a combination of part -time positions would adequately meet our needs. As described above, the city uses many specialized applications and systems. A "generic" IT professional, even with much IT experience and knowledge, still requires a significant learning time to develop the necessary understanding of our systems and design. Staff believes we will not be successful in attracting the desired qualified applicants with the necessary skill levels who are interested in long -term part -time work. A fair amount of time will be needed to bring any new person up to speed with the city's unique mix of technologies. We can't afford to be investing large amounts of time into familiarization only to lose the person after a short period of time to a full --time job opportunity. Staff has considered if this is an opportunity for a joint or shared service model, but does not believe that would provide the necessary level of support for our departments. The concept of joint IT services was explored in the High Performance Partnership (HiPP) project in 2004. While there are opportunities for joint efforts within IT, shared operational support staff was not an area that the HiPP proposed to pursue further. There are a number of significant challenges that do not make shared operational support efficient. Sharing cities would need to have closely aligned needs in order to mutually benefit from the shared employee. While cities may provide similar services, the ways in which this is accomplished can be slightly different or radically different. As the recent LOGIS software transition demonstrated, two cities can use the same public safety application, but if they provide it on different types of laptops connected with different communications hardware and use different communications services, the types of problems encountered and solutions to those problems can be vastly different. in addition, the challenges of prioritizing and sharing a single resource with on -call and fast response expectations can be significant. Comparable Staffing Models IT staff has surveyed other similar -sized and neighboring cities to compare their IT staffing levels with Apple Valley. It is important to keep in mind that no two cities have identical iT needs for a number of reasons. The scope of IT services and technologies supported can vary significantly from community to community. Some cities rely more on externally hosted or shared services in which support may be provided externally. Some communities provide iT services to on -call firefighters and some part -time or seasonal employees, while others may only provide IT services to full -time employees. However, Apple Malley appears to have a smaller IT staff than most other Metro cities to which we typically compare ourselves. The table below provides a rough metric of login users to IT staff members. Year -Round IT Support Staff for Selected Metropolitan Communities city IT Staff Login Users User /IT patio Blaine 6 225 37.7 Burnsville 7 400 57,1 Woodb 6 350 50.0 Maple Grove 6 375 62.5 Edina 6 480 80.0 Minnetonka 4 350 87,5 Eagan 5 450 90.0 Lakeville 3 2.75 91.7 - Apple Valley 3 314 104.7 Future Provision of Service if Additional Staff is not Provided We are rapidly approaching a break point, where the city will need to make conscious decisions on how it will reduce its IT service levels in an effort to manage the increasing demand for IT services. The short -term default option has been to essentially eliminate strategic planning and delay implementation of new projects. While this may be acceptable in the short- -term, it will be very harmful to the city in the long - term. Technology is evolving rapidly and nearly as rapidly has the potential to revolutionize our operations with efficiency if we have the opportunity to harness it correctly. However, this takes time and resources to identify and implement. For our long -term success, we need to devote necessary time and resources to new means of increasing efficiency. Another option is to place a moratorium on all new department purchases of systems maintained by IT. This option would prioritize our existing technologies at the expense of gaining greater efficiencies from new technology. Again, this too is a short -term solution that will hurt the city in the long -term. A third option is to prioritize the assets which we currently maintain and essentially stop providing maintenance on older technology assets that we want to phase out. This is not dissimilar to what software companies do with support of older products. However, there will most definitely be a cost to the city in terms of lost productivity and lost staff time as departments are no longer able to receive support for technologies which may be dated, but are still a functional and important part of our operations. This may include decentralizing support of those products so that individual departments train and make their own department members responsible for maintenance. This would be inefficient as the necessary skill sets are not found in most other department staffs and would likely become problematic in that non -IT staff usually has insufficient resources required to maintain technology - related systems. Conclusion The city is growing increasingly dependent on technology to help make operations in all departments more efficient and to help us continue to offer services with reduced staffing resources. But for us to best use that technology for the benefit of all, we need to invest in critical staffing to plan, implement, and maintain the technology. The IT staff levels have remained constant for the past decade, while user demands and supported technologies have increased at a very rapid rate. IT staff has made its best efforts to accommodate the growing needs, but is no longer able to make the accommodation without a significant reduction in service to another area. The city needs to decide if it wants to continue to invest in new technologies and efficiencies or if it prefers to devote its resources to maintaining and supporting older technologies which are still in use by departments, but may not provide the types of efficiencies that could be gained with new technology. The IT Division recommends that the city continue to support existing technologies as needed while also planning and embracing new technologies that can increase efficiency by adding an additional support position. CITY OF APPLE VALLEY RESOLUTION NO. 2013- RESOLUTION ADOPTING 2014 PROPOSED BUDGETS AND TAX LEVY WHEREAS, the City Council reviewed the proposed 2014 operating budget on August 22 and on November 7, 2013 as set forth in Exhibit A of this resolution; and WHEREAS, the Council desires to adopt the operating budgets for management purposes; and WHEREAS, the Minnesota Statutes require the certification of the Proposed Budget and Tax Levy for taxes payable in 2014 by December 30, 2013, to the County Auditor. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley that revenue and expenditure budgets for 2014 shall be as noted in Exhibit A of this Resolution and as supported by the detailed document, as revised. BE IT FURTHER RESOLVED by the City Council that the 2014 scheduled levy for the 2012 GO Refunding Bonds is hereby reduced by $975,000 and a transfer in the amount of $960,000 is approved from the Future Capital Projects Fund to the 2004/2012 GO Refunding Bond Fund; and BE IT FURTHER RESOLVED by the City Council that the following proposed sums of money be levied for the current year, collectible in 2014, upon the taxable property in the City of Apple Valley for the following purposes: General Purposes: $18 Annual Street Maintenance Program 2 Debt Levy: Market Value Based. - GO. Refunding Bonds 2004/2012 -0- GO Park Bonds 2007 (2013a refunding) 405 GO Park Bonds 2008 (2013a refunding) 390 GO Park Bonds 2011 89 884,000 Tax Capacity Based. - GO Equipment Certificates 2010 117 GO Equipment Certificates 2012 178 Rec facility Bonds of 2004 121 Special Assessments — Eastview Storm Sewer 12 428,504 $ 22 BE IT FURTHER RESOLVED that the City Clerk is hereby instructed to transmit a certified copy of this Resolution to the County Auditor of Dakota County, Minnesota. -2- ADOPTED this 12th day of December, 2013. Mary Hamann- Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk CERTIFICATE I, Pamela Gackstetter, City Clerk, hereby certify that the above resolution is a true and correct copy of a resolution adopted by the City Council of the City of Apple Valley, Dakota County, Minnesota, on the date above indicated. Pamela J. Gackstetter, City Clerk -3- City of Apple Valley 8/12/13 Property Tax levy History 2009 2010 2011 2012 2013 2014 GENERAL LEVIES Final Final Final General Fund 19 18 17 17 18 18 Annual Street Maintenance Program 1 1,598 1 2 2 MVHC Provided to Residents - Anticipated 540 1 1,120 Ice Arena Support Delinquency allowance 22 122 200,000 400 200 200 Fire Relief 254 - TOTAL GENERAL LEVIES 20 20 20 19,972,000 21 21 DEBT LEVIES Equipment Certificates: Equip cert of 2005 - $400,000 112 - - - - - Equip cert of 2006 - $860,000 123,000 123,000 123,000 - - - Eq Cert of 2010 Refunding 2010a 117 117 117 Equip cert of 2012 - $900,000 (Assumed) (5 &10 years at 2% ) 178 178 235 123 123 117,000 295,000 295 Gross Revenue Bonds (Tax Capacity Based) Arena Revenue Bond of 2004 $1 120 125 120 120,000 121 121 (refunded Ice Arena Bonds of 1995 - $1,435,000) GO IMPROVEMENT BONDS (ASSESSMENTS) Eastview Park - 140th Street 8 8,384 Eastview Park - Storm Sewer 16 15 15 14,249 12 12 25 24 15 14 12 12 General Obligation Bonds (Market Value based) GO Refunding Bonds of 2004 $8,040,000 Park - 835 860 885 redirected (refunded 1997 Park Bonds - $8,370,000) to annual GO Refunding Bonds of 2004 $615,000 Cemetery - 68,000 69,000 70,000 street program (Refunded Cemetery Bonds of 1997 - $795,000) GO Refunding Bonds of 2012 $4,790,000 redirected (refunded 2004 Park & Cemetery Bonds ) Park Bonds of 1997 - $8,370,000 860,000 - Cemetery Bonds of 1997 - $795,000 71 - Park Bonds of 2011 87 88 89 Park Bonds of 2007 - $6 335 365 380 390,000 395 405 Park Bonds of 2008 - $6,685,000 325,000 340,000 355,000 370,000 380 390,000 Total G.O. MV Based 1 1 1 1 863 884 TOTAL DEBT LEVY 1,972 1 1,922 2 1 1 TOTAL LEVY 22,627 22 22 22,025,249 22 22727 Increase in Net Levy 7.8% 0.936% -0.611% - 2.972% 1.8% 1.4% City of Apple Valley Allocation of Total Property Tax levy and Property Taxes Available for General Fund 2009 2010 2011 2012 2013 2014 Total Gross Levy: 22 22 22 22 22 22 Less Delinquency allowance (22,000) (122,000) (200,000) (400,000) (200,000) (200,000) Less MVHC provided to residents 540,266 1,050,000 1,120,000 - - - Property Tax Levy Available for Operations 22 21 21 21 22 22 Less Amounts allocated to other funds Fire Relief (254,153) - - - - - Ice Arena Support Annual Street Maintenance Program (1 (1,598 (1,675,000) (2 (2 Less Amounts for Debt Service Equipment Certificates; (235,500) (123,000) (123,000) (117,000) (295,000) (295,000) Ice Arena Bonds (120,000) (125,000) (120,000) (120,000) (121,000) (121,000) Special Assessment Bonds (25,762) (24,377) (15 (14,249) (12,376) (12,504) Market Value based Park & Cemetery Bonds (1,591,000) (1,608,000) (1,664,000) (1,802,000) (863,000) (884,000) Amounts of Levy for General Fund 19 18 17 17 18 18 increase (decrease) from prior year (1,711,873) (267,177) 37 267570 194,926 -4- acre 0,500 00000 00000 see Apple Valle Notes: This page left intentionally blank -5- City of Apple Valley Tax Capacity & With Updated Fiscal Disparities Distribution Amounts Tax Extension Rate Calculation 2/19/2013 8/12/2013 8/15/2013 2010 2011 2012 2013 2014 2014 Prelim 2014 with Final Final Final - Final Final - Final Prelim 2014 Fiscal Disparity A. REFERENDA Market Value (1000's) 4,770,160 4,432,554 4,323,035 4,068,568 4,163,700 4,163,700 -7.08% -2.47% -5.89% 1.82% 2.34% B. VALUES 1. Value 54,306,053 50,538,618 46,491,474 43,625,752 44,795,570 44,795,570 2. Fiscal Disp Loss (4,786,935) (4,742,967) (4,416,654) (4,332,386) (4,093,738) (4,093,738) -0.9% -1.9% -5.5% -5.5% 3. Tax Increment (3,269,773) (3,000,191) (2,624,172) (1,208,647) (1,304,000) (1,304,000) MV Exclusion 4. RATE VALUE 46,249,345 42,795,460 39,450,648 38,084,719 39,397,832 39,397,832 5. Fiscal Disp Gain 7,532,285 7,262,899 6,656,688 6,362,806 6,362,806 6,362,806 -3.6% -8% -4% -4% 0% 6. Value With F D 53, 781, 630 50, 058, 359 46,107, 336 44,447, 525 45, 760, 638 45, 760, 638 -6.92% -7.89% -3.60% 2.20% 2.95% C. TAX DOLLARS 1. Fiscal Disp Adjustment 2,793,422 2,895,000 2,821,637 2,806,634 2,660,634 3,009,083 2. HACA Aid 3. City Levy 18,438,132 18,141,000 17,401,612 18,741,312 19,182,366 18,833,917 4. Tax Levies - Gross 21,231,554 21,036,000 20,223,249 21,547,946 21,843,000 21,843,000 D. RATES 1. Fiscal (C1/B5) 37.086% 39.860% 42.388% 44.110% 41.815% 47.292% 2. City Levy (C3/B4) 39.86680% 42.39001% 44.10983% 49.2095% 48.68889% 47.80445% E. MARKET VALUE DOLLAR/RATE 1. City Dollar Levy 1,608,000 1,664,000 1,802,000 863,000 884,000 884,000 2. City Rate (El /A) 0.033710% 0.037540% 0.04168% 0.02121% 0.02123% 0.02123% Tax Capacity Levy 21,231,554 21,036,000 20,223,249 21,547,946 21,843,000 21,843,000 MV Levy 1,608,000 1,664,000 1,802,000 863,000 884,000 884,000 22, 839, 554 1 22, 700, 000 1 22, 025, 249 1 22,410, 946 1 22, 727, 000 1 22, 727, 000 1.41% 1.41% RECONCILIATION OF TAX DOLLARS GENERATED - Pay 2014 tax capacity based MV based total Tax Dollars Generated Target Tax Cap Ext rate 47.804% 0.021231% total Tax Capacity (excluded TCV contributed to FD pool & & TI Captured 39,397,832 4,163,700,000 Gross tax Dollars generated 18,833,917 884,000 19,717,917 Add Fiscal Disparity distribution rec'd from pool 3,009,083 3,009,083 21, 843, 000 884,000 22, 727, 000 Recap of Fiscal Disparities 2010 2011 2012 2013 2014 2014 Tax Capacity (tax base) Contributed to Pc 4,786,935 4,742,967 4,416,654 4,332,386 4,093,738 4,093,738 FD Distribution Dollars Received from Po 2,793,422 2,895,000 2,821,637 2,806,634 2,660,634 3,009,083 tax dollars as % of tax base contributed 58.4% 61.0% 63.9% 64.8% 65.0% 73.5% Tax Capacity 2014 prelim Aug 15 2013 xlsx CITY OF APPLE VALLEY -6- EST. PROPERTY TAXES - 196 with updated '14 Fiscal 8/15/2013 CITY ONLY Disparity Distribution TAX IMPACT FOR PROPERTY WITH VALUE INCREASING 3.28% (the median increase for AV) Year 2013 2014 City Change New Market Value Exclusion New Market Value Exclusion 13 to '14 Market Value 186,000 ::E 192,100 3.28% Market Value - Exclusion MV (20,500) (19,951) Taxable MV 165 172 Tax Capacity 1655 1721 Tax Capacity Rates: City 49.210% 47.804% City Ref. 0.021% 0.02123% Total 49.231% 47.826% Property Taxes: City 814.42 822.71 8.29 City Ref. 39.45 40.78 1.33 M V Homestead Cr - - Total 853.87 863.49 $ 9.62 Operation 0.97% Debt 0.16% Total 1.13% TAX IMPACT FOR PROPERTY WITH MEDIAN VALUE INCREASING 6 % Year 2013 2014 City Change New Market Value Exclusion New Market Value Exclusion 13 to '14 Market Value 1861000 ::E 1977160 6.00% Market Value - Exclusion MV (20,500) (19,496) Taxable MV 165 177 Tax Capacity 1655 1777 Tax Capacity Rates: City 49.210% 47.804% City Ref. 0.021% 0.02123% Total 49.231% 47.826% Property Taxes: City 814.42 849.49 35.07 City Ref. 39.45 41.86 2.41 M V Homestead Cr - Total 853.87 891.35 $ 37.48 Operation 4.11% Debt 0.28% Total 4.39% CITY OF APPLE VALLEY -7- EST. PROPERTY TAXES - 196 with updated '14 Fiscal 8/15/2013 CITY ONLY Disparity Distribution TAX IMPACT FOR PROPERTY WITH SPECIFIC VALUE CHANGES (230,000 home value that INCREASED 3.28% Year 2013 2014 City Change New Market Value Exclusion New Market Value Exclusion 13 to '14 Market Value 2227700 ::E 2307000 3.28% Market Value - Exclusion MV (17,197) (16,540) Taxable MV 205 213 Tax Capacity 2055 2135 Tax Capacity Rates: City 49.210% 47.804% City Ref. 0.021% 0.02123% Total 49.231% 47.826% Property Taxes: City 1,011.26 1 9.37 City Ref. 47.24 48.83 1.59 M V Homestead Cr - Total 1 1 $ 10.96 Operation 0.89% Debt 0.15% Total 1.04% TAX IMPACT FOR PROPERTY WITH SPECIFIC VALUE CHANGES 230,000 home value that increased 6% Year 2013 2014 City Change New Market Value Exclusion New Market Value Exclusion 13 to '14 Market Value 216 230,000 6.00% Market Value - Exclusion MV (17 (16,540) Taxable MV 199 213,460 Tax Capacity 1993 2135 Tax Capacity Rates: City 49.210% 47.804% City Ref. 0.021% 0.02123% Total 49.231% 47.826% Property Taxes: City 980.75 1,020.63 39.88 City Ref. 46.03 48.83 2.80 M V Homestead Cr - Total 1 1 $ 42.68 Operation 3.88% Debt 0.27% Total 4.16% -8- Do& *as* 000*4 6660, Oeo - Apple V a II e Notes- This pa left intentionall blank -g- Apple ValleV ALL FUNDS BUDGET SUMMARY -10- CITY OF APPLE VALLEY, MINNESOTA 2014 Operating Budget Summary Exhibit A Other Funds Total Cable TV Cable TV EDA Road Future Vehicle Budgeted General Equipment Joint Powers Capital Projects Operations Improvement Capital Replacement Enterprise Funds Revenues: Fund Cert Fund Fund PEG Fund Fund Fund Projects Fund Funds 2014 Property tax- Current & Delinq Net $ 18,572,496 $ - $ - $ - $ - $ 2,855,000 $ - $ - $ 121,000 $ 21,548,496 Franchise & other taxes 450,000 - 71,000 100,000 - - - - - 621,000 Special assessments 14,000 - - - - - - - - 14,000 Licenses 167,275 - - - - - - - - 167,275 Permits 671,600 - - - - - - - - 671,600 Intergovernmental 701,381 - - - - 2,090,000 - - 260,000 3,051,381 Charges for services 1,785,176 - 90,868 - - - - - 22,589,400 24,465,444 Fines and penalties 284,000 - - - - - - - - 284,000 Investment earnings 160,000 3,900 2,000 3,750 14,200 - 174,200 1,440 298,950 658,440 Other Revenues 190,000 122,000 13,017 - - - 50,000 30,000 156,000 561,017 Rentals 475,600 - - - - - - - - 475,600 Use of Reserves - - - - - - - - - - Admin Charges to other funds 810,000 - - - - - - 470,932 - 1,280,932 Subtotal before transfers & debt 24,281,528 125,900 176,885 103,750 14,200 4,945,000 224,200 502,372 23,425,350 53,799,185 Debt Issued - 691,000 - - - - - - - 691,000 Transfers In 1,200,000 - 20,000 - - 1,225,000 - 96,000 - 2,541,000 Total revenues 25,481,528 816,900 196,885 103,750 14,200 6,170,000 224,200 598,372 23,425,350 57,031,185 Expenditures: Salaries & Wages 13,273,867 128,902 - 2,835,269 16,238,038 Social Security (FICA & Medicare) 678,454 9,770 - 216,410 904,634 PERA 1,263,723 9,185 - 184,325 1,457,233 Provided Insurance 1,945,266 26,766 - 382,417 2,354,449 Other Benefits (Work Comp,etc) 332,842 512 - 54,848 388,202 Total Personal Service 17,494,152 - 175,135 - - - - - 3,673,269 21,342,556 Supplies 1,406,939 - 3,250 840 - - - - 507,255 1,918,284 Contractural Services 2,783,495 - 2,800 19,950 - 525,000 - - 536,538 3,867,783 Utilities 621,603 - - - - - - - 726,745 1,348,348 Repairs & Maintenance 362,961 - 4,000 380 - - - - 464,160 831,501 Travel, Training, Dues 502,812 - 8,200 - 30,100 - - - 50,836 591,948 Other Expenditures 1,324,224 20,000 3,500 - 52,500 - - - 3,234,570 4,634,794 Miscellaneous - - - - - - - - 171,500 171,500 Items for Resale 77,200 - - - - - - - 7,541,100 7,618,300 Capital Outlay 908,142 793,500 - 250,000 - 5,993,000 - 297,750 3,544,300 11,786,692 Depreciation - - - - - - - 340,500 2,590,265 2,930,765 Admin Fees - - - - - - - - 370,000 370,000 Debt Service - - - - - - - - 1,459,815 1,459,815 Subtotal before transfers 25,481,528 813,500 196,885 271,170 82,600 6,518,000 - 638,250 24,870,353 58,872,286 Transfers Out - - - 20,000 - - 960,000 - 1,450,000 2,430,000 Total expenditures 25,481,528 813,500 196,885 291,170 82,600 6,518,000 960,000 638,250 26,320,353 61,302,286 Revenues over (under) expenditures - 3,400 - (187,420) (68,400) (348,000) (735,800) (39,878) (2,895,003) (4,271,101) -11- CITY OF APPLE VALLEY, MINNESOTA 2014 Operating Budget Summary - Enterprise Funds Exhibit A Enterprise Funds 2014 Valleywood Water Sports Storm Street Total Liquor Golf Course & Sewer Arena Drainage Light Cemetery Enterprise Revenues: Fund Fund Fund Fund Fund Utility Fund Funds General property tax- Current & Delinq Net $ - $ - $ - $ 121,000 $ - $ - $ - $ 121,000 Franchise & other taxes - - - - - - - - Special assessments - - - - - - - - Licenses - - - - - - - - Permits - - - - - - - - Intergovernmental - - - 260,000 - - - 260,000 Charges for services 9,395,000 1,311,500 9,330,000 490,300 1,495,000 479,600 88,000 22,589,400 Fines and penalties - - - - - - - - Investment earnings 34,500 3,000 220,000 - 32,000 450 9,000 298,950 Other Revenues - - 135,000 14,000 5,000 - 2,000 156,000 Rentals - - - - - - - - Use of Reserves - - - - - - - - Admin Charges to other funds - - - - - - - - Subtotal before transfers & debt 9,429,500 1,314,500 9,685,000 885,300 1,532,000 480,050 99,000 23,425,350 Debt Issued - - - - - - - - Transfers In - - - - - - - - Total revenues 9,429,500 1,314,500 9,685,000 885,300 1,532,000 480,050 99,000 23,425,350 Expenditures: Wages & Salaries 715,722 497,343 1,141,056 355,986 119,042 - 6,120 2,835,269 Social Security (FICA & Medicare) 54,753 38,046 87,317 26,717 9,107 - 470 216,410 PERA 51,890 20,832 80,435 22,087 8,631 - 450 184,325 Provided Insurance 88,955 49,393 204,549 18,175 21,345 - - 382,417 Other Benefits (Work Comp,etc) 12,134 5,909 28,912 5,816 2,042 - 35 54,848 923,454 611,523 1,542,269 428,781 160,167 - 7,075 3,673,269 Supplies 27,750 121,000 286,030 38,350 15,000 8,000 11,125 507,255 Contractural Services 37,553 39,500 237,440 50,940 113,180 27,000 30,925 536,538 Utilities 61,450 36,000 431,405 135,000 12,800 48,480 1,610 726,745 Repairs & Maintenance 38,295 19,000 316,065 34,000 55,700 - 1,100 464,160 Travel, Training, Dues 11,666 12,500 21,775 2,600 1,025 - 1,270 50,836 Other Expenditures 242,325 57,860 2,902,260 15,190 6,500 1,900 8,535 3,234,570 Miscellaneous 134,500 17,000 20,000 - - - - 171,500 Items for Resale 6,952,300 175,000 10,000 - - 403,800 - 7,541,100 Capital Outlay 177,000 211,000 1,983,300 65,000 1,108,000 - - 3,544,300 Depreciation 143,600 170,100 1,634,000 148,500 475,000 - 19,065 2,590,265 Admin Fees - - 370,000 - - - 370,000 Debt Service 261,850 14,715 761,000 120,250 302,000 - - 1,459,815 Subtotal before transfers 9,011,743 1,485,198 10,515,544 1,038,611 2,249,372 489,180 80,705 24,870,353 Transfers Out 600,000 - 600,000 - 250,000 - - 1,450,000 Total expenditures 9,611,743 1,485,198 11,115,544 1,038,611 2,499,372 489,180 80,705 26,320,353 Revenues over (under) expenditures (182,243) (170,698) (1,430,544) (153,311) (967,372) (9,130) 18,295 (2,895,003) Addback: Principal Portion Debt Service inc above 150,000 - 333,200 115,000 230,000 828,200 Capital outlay above - not an expense 177,000 211,000 1,983,300 65,000 1,108,000 - - 3,544,300 Net Income 144,757 40,302 885,956 26,689 370,628 (9,130) 18,295 1,477,497 -12- *sell 180000 0000 000 Apple Valle Notes This pa left intentionall blank -13- 2013 GENERAL FUND REVENUE BUDGET SUMMARY 2011 Orig. 2012 2013 2013 2010 Actual Budget as 2011 Actual 2012 Actual Adopted Recommended Adopted 2014 Amended Budget Preliminary Budget Preliminary Budget Tax Revenue $ 18,293,749 $ 18,073,000 $ 18,008,873 $ 18,164,799 $ 18,110,000 $ 18,657,570 $ 18,377,570 $ 18,572,496 Other Taxes 36,314 35,000 77,915 78,654 74,000 88,019 88,019 90,019 Franchise Fees 564,663 450,000 583,782 450,000 450,000 450,000 450,000 450,000 Special Assessments 15,637 5,000 18,865 24,925 14,000 14,000 14,000 14,000 Licenses 143,840 149,520 179,444 150,811 153,550 154,900 154,900 167,275 Permits 875,007 452,000 616,872 885,815 526,000 616,800 616,800 671,600 Intergovernmental Revenue 575,967 528,831 583,756 669,124 571,389 582,997 582,997 701,381 Charges for Service - Recreation 919,928 931,000 901,948 936,294 965,000 954,000 954,000 950,000 Charges for Service - General Government 45,321 286,925 293,541 616,242 546,046 569,557 569,557 615,000 Charges for Service - Public Safety 223,669 206,700 215,766 227,851 176,179 208,670 208,670 220,176 Rentals Park / Rec Facilities 114,278 119,000 105,599 122,172 129,000 127,000 127,000 130,000 Rentals Other 398,553 340,700 325,853 357,530 330,500 340,600 340,600 345,600 Fines & Penalties 268,374 315,000 288,946 279,089 279,450 282,000 282,000 284,000 Other Revenues 583,853 300,000 556,421 350,538 260,000 260,000 260,000 259,981 Admin charge to other funds 770,000 811,200 828,999 713,172 811,200 820,000 820,000 810,000 Transfer In 1,085,000 1,125,000 1,125,000 1,125,000 1,125,000 1,125,000 1,125,000 1,200,000 Other Use of Reserves - - - - - - 167,546 - $ 24,914,153 $ 24,128,876 $ 24,711,580 $ 25,152,016 $ 24,521,314 $ 25,251,113 $ 25,138,659 $ 25,481,528 General Fund Revenues 2014 Budget Request $25,481,528 Franchise Fees & Other Taxes 2% Licenses & Permits 3% State Police & Fire Relief Aid 3% Park & Rec- Chgs & Taxes Rents 73% 4% Other Charges for Services & Rents 5% Fines & Penalties 1% Other Revenues 1% Transfers In, Admin charges & Reserves 8% -14- 20'13 GENERAL FUND REVENUE ACCOUNT DETAIL >% C Q, _ E a o Account 2011 Orig. Budget 20'12 Adopted 20'10 Actual E �� Q Q Description as Amended 2011 Actual Budget U m 01000 1001 4010 TAXES- CURRENT AD VALOREM 17,972,204 17 17,843,197 17,897,000 01000 1001 4010 TAXES- CURRENT AD VALOREM- Fire Relief - - _ 01000 1001 4011 TAXES-DELINQUENT AD VALOREM 305,349 200,000 158,217 200,000 01000 1001 4013 MV HOMESTEAD CREDIT REVENUE _ _ _ 01000 1001 4014 TAXES - MOBILE HOME 16,196 13,000 7,459 13 ,000 Tax Revenue 18 18,073, 000 18,008,873 18,110,000 1000 1001 4015 PILOT -- AUGUSTANA 39,249 39,000 01000 1001 4020 GRAVEL TAX 36,314 35,000 38,666 35,000 Other Taxes 36,314 35,000 77,915 74 01000 1001 5335 CABLE FRANCHISE FEE 564,663 450,000 583,782 450,000 01000 1001 5415 FROM WATER/SEWER FUND _ _ F Fees 564,663 450,000 583,782 450,000 01000 1001 5030 ASSESSMENT INTEREST NEXT YEAR - 01000 1001 5045 ASSESSMENT NEW LEVY COLL BY AV 5,920 5,000 4,008 5,000 01000 1001 5056 SA COLL BY DAK CTY-- DELINQUENT 9 - 9,310 9,000 01000 1001 5078 ESCROW PROJECT COSTS -- - 5,100 - 01000 1001 5058 SA PEN & 1NT COLL BY DAK CTY 491 - 447 - S pecial Assessments 15,637 5 18,865 14,000 01 000 1001 4030 LICENSE - TOBACCO 1,675 8,000 11,710 11 ,440 01000 1001 4031 LICENSE -TRASH COLLECTION 6,250 4,700 5,513 5,600 01000 1001 4032 LICENSE -DOG (public safety) 5,075 7,000 4,596 5,000 01000 1001 4032 LICENSE- KENNEL 120 120 - _ 01000 1001 4033 LICENSE -FUEL 11,400 12 ,000 12,060 12,660 01000 1001 4034 LICENSE- LIQUOR 1 WINE 94 103,000 96,590 94,280 01000 1001 4035 LICENSE --BEER ON & OFF 9,735 6,000 25,230 5 01000 1001 4036 LICENSE- TRANSIENT MERCHANT 9,675 4 9,800 8 01000 1001 4037 LICENSE- VENDING MACHINES 2,190 2,000 1,860 1,905 01000 1001 4038 LICENSE- MASSAGE THERAPY 7,800 5 01000 1001 4049 LICENSE -OTHER 2,965 2,700 4 2,725 Licenses 143 149,520 179,444 153 01000 1001 4060 PERMIT- BUILDING PERMIT 479,110 340,000 331,961 400,000 01000 1001 4061 PERMIT - GRADING 4,125 - 4,198 - 01000 1001 4062 PERMIT - GRAVEL OPERATION 9,600 8,000 9,750 8,000 01000 1001 4063 PERMIT- HEATING 77,931 40,000 43,622 44,000 01000 1001 4065 PERMIT - PLUMBING 82,923 45,000 51,825 55,000 01000 1001 4066 PERMIT- SIGNS & BILLBOARDS 5,352 7,000 4 7,000 01000 1001 4067 PERMIT - UTILITY INSTALLATION 12,619 10,000 5,812 10,000 01000 1001 4070 PERMIT -SP INSP /REINSP FEE 280 - 765 - 01000 1001 4071 TEMP CERTIFICATE OF OCCUPANCY - - 01000 1001 4072 STATE SURTAX COLLECTED (2) _ 70 _ 01000 1001 4073 PERMIT - BUILDING PLAN REVIEW 176,716 - 78,323 - 01000 1001 4074 PERMIT FEES -ROW 2,255 - 2,301 01000 1001 4075 PERMIT -FIRE ALRMISPRINKLER 14,271 - 6 - 01000 1001 4099 PERMIT -OTHER 2,729 2,000 3,135 2,000 01000 1001 4911 WATER SERVICE PERMIT 01000 1001 4915 SEWER SERVICE PERMIT 01000 1001 4924 ELECTRICAL INSPECTION PERMIT 73 01000 1001 4923 COMMCL WTRISWR PERMIT 7,098 - 444 - -15- 2013 GENERAL FUND REVENUE ACCOUNT DETAIL (continued) v� 0 ° Account 20'13 Adopted 20'13 Year End 2014 Bud et ' 20'12 Actual g et 20"14 Budget 0 Description Budget Projected Request Recommend 4010 TAXES - CURRENT AD VALOREM 18 18,164,570 18,164 18,301,496 18,359,496 4010 TAXES - CURRENT AD VALOREM- Fire Relief - _ _ 4011 TAXES - DELINQUENT AD VALOREM 8000 200,000 200,000 200,000 200,000 4013 MV HOMESTEAD CREDIT REVENUE - - _ 4014 TAXES - MOBILE HOME 34,276 13,000 13, 000 13,000 13,000 Tax Revenue 18,164, 799 18, 377, 570 18, 377, 570 18, 514,496 18, 572,496 4015 PILOT - AUGUSTANA 42,215 50,019 50,019 50,019 50,019 4020 GRAVEL TAX 36,439 38,000 38,000 40,000 40,000 Other Taxes 7-8,654 88,019 88,019 90,019 90,019 5335 CABLE FRANCHISE FEE 450,000 450,000 450,000 455,000 450,000 5415 FROM WATER/SEWER FUND - - Franchise Pees 450,000 450,000 450,000 455,000 450,000 5030 ASSESSMENT INTEREST NEXT YEAR - - _ 5045 ASSESSMENT NEW LEVY COLL BY AV 4,081 5,000 5,000 5 5,000 5056 SA COLL BY DAK CTY- DELINQUENT 22,731 9,000 9,000 9,000 9 5078 ESCROW PROJECT COSTS (5,100) - 5058 SA PEN & INT COLL BY DAK CTY 3,213 - _ - _ Special Assessments 24,925 14,000 1 4,000 14,000 14,000 4030 LICENSE - TOBACCO 605 9,000 110 12,045 12,045 4031 LICENSE -TRASH COLLECTION 5,300 5,600 5,300 5,300 5,300 4032 LICENSE -DOG (public safety) 5 5,000 5,000 5 5,000 4032 LICENSE- KENNEL _ _ 4033 LICENSE -FUEL 12,780 12,000 12,900 12,900 12,900 4034 LICENSE - LIQUOR 1 WINE 97,318 99,000 112,920 109,520 109,520 4035 LICENSE -BEER ON & OFF 6,195 5 5,650 5,650 5,650 4036 LICENSE - TRANSIENT MERCHANT 10,675 8,600 7,000 7,000 7,000 4037 LICENSE - VENDING MACHINES 1 1,900 1,815 1,815 1,815 4038 LICENSE- MASSAGE THERAPY 7,375 6,000 5,200 5,200 5,200 4049 LICENSE -OTHER 2,920 2,000 2 2,845 2 Licenses 150,811 154,900 158,700 167,275 167,275 4060 PERMIT - BUILDING PERMIT 452 418 465,000 430,000 460,000 4061 PERMIT-GRADING 9,238 - - _ _ 4062 PERMIT - GRAVEL OPERATION 9,600 9,600 - 9,600 9,600 4063 PERMIT- HEATING 63,819 44,000 50,000 44,000 50 4065 PERMIT- PLUMBING 78,175 53,000 60,000 53 ,000 53,000 4066 PERMIT -SIGNS & BILLBOARDS 4,776 7,000 - 7,000 7 4067 PERMIT- UTILITY INSTALLATION 11,816 6,000 6,000 6,000 6,000 4070 PERMIT -SP INSP /REINSP FEE 537 _ _ _ _ 4071 TEMP CERTIFICATE OF OCCUPANCY - _ _ 4072 STATE SURTAX COLLECTED 3,417 - 4073 PERMIT - BUILDING PLAN REVIEW 149,957 - 4074 PERMIT FEES -ROW 13,584 -- 4075 PERMIT -FIRE ALRMISPRINKLER 5,968 - - _ - 4099 PERMIT -OTHER 3,636 2,000 2,000 2,000 2,000 4911 WATER SERVICE PERMIT 1,385 3,000 - 4915 SEWER SERVICE PERMIT 1,443 3 - 4924 ELECTRICAL INSPECTION PERMIT 76,345 71,200 95,000 71,200 84,000 4923 COMMCL WTRISWR PERMIT - - - -16- 2013 GENERAL FUND REVENUE ACCOUNT DETAIL C. r F aj o Account 2011 Orig. Budget 2012 Adopted 20'10 Actual 2011 Actual o ii a Description as Amended Budget C3 m Q Permits 875,007 452,000 616,872 526.000 01000 1001 4110 STATE GRANTS (PERA & Perf Measurement) 36,095 42,967 43,000 01000 1001 4120 AID -LOCAL GOVERNMENT - _ _ 01000 1001 4130 AID -FIRE # - see note 182,389 178,831 179 '182,389 01000 1001 4140 AID -STATE POLICE 330,917 330,000 322,628 330,000 01000 1001 4150 GRANTS - +OTHER - Fire MBFTE Training 4,000 - 9,133. - 01000 1001 4150 GRANTS - OTHER - Community Development 5,000 - - _ 01000 1001 4150 GRANTS - OTHER - General Government - 01000 1001 4150 GRANTS - OTHER - Public Works - _ _ 01000 1001 4141 GRANTS - OTHER - Misc. Pub Safety - - 10,606 - 01000 1001 4141 GRANT - Fire - Training officer 01000 1001 4150 GRANTS - OTHER - Recreation - - 250 _ 01000 1001 4150 GRANTS -OTHER GOVT UNITS (Post board Aid) 17,566 20,000 18,179 16,000 Intergovernmental Revenue 575,967 528 553,756 571,389 01000 1001 4310 REDWOOD PUBLIC SWIMMING 27,258 20,000 26,369 20,000 01000 1001 4311 REDWOOD SWIMMING LESSONS 16,954 15 20,506 15,000 01000 1001 4312 REDWOOD CONCESSIONS 6,545 6 5 6,000 01000 1001 4330 SWIM CENTER REVENUE 521,769 500,000 481,376 534,000 01000 1001 4331 SWIM CENTER CONCESSION 87,056 90 101,156 90 01000 1001 4350 SUMMER PLAYGROUND ACTIVITIES 6,425 7,000 7,507 7,000 01000 1001 4351 PRE SCHOOL PROGRAMS 22,430 20,000 26,821 20,000 01000 1001 4352 TEEN PROGRAMS - 2 - 2,000 01000 1001 4353 PUPPET WAGON _ 01000 1001 4354 COACHING CERTIFICATION - _ _ _ 01000 1001 4355 RECREATION USER FEES 41,369 58,000 53,642 58 01000 1001 435E RECREATION LEAGUE ENTRY FEES 160,796 175,000 153,237 175,000 01000 1001 4357 ,1CRP CONCESSIONS 7,520 11,000 7,268 11,000 01000 1001 4358 VENDING COMMISSIONS 3,781 6,000 3,023 6,000 01000 1001 4359 REC SENIOR REVENUE -REIMB 703 2,000 386 2,000 01000 1001 4360 REC- SENIOR PROGRAM REVENUE 15,011 15 11,563 15,000 01000 1001 4361 QUARRY POINT CONCESSIONS 2,311 4,000 3,212 4,000 Charges for Service - Recreation 919,928 931,000 901,948 965,0[30 01000 1001 4210 FEES - ELECTION FILING 55 _ _ - 01000 1001 4211 FEES -MAP SALES 472 800 1,690 800 01000 1001 4212 FEES - ASSESSMENT SEARCHES 120 _ 40 _ 01000 1001 4213 FEES -BOOK SALES - _ 01000 1001 4214 FEES -PLAT 2,128 2 4,558 2,000 01000 1001 4215 FEES - SPECIAL USE 1,060 1,000 260 1 01000 1001 4216 FEES - REZONING 3 4,000 5,190 4,000 01000 1001 4217 FEES -INSPECTIONS NAT RESOURCES 8 - 11,470 - 01000 1001 4218 FEES - CODE ENFORCEMENT - - 4,700 - 01000 1001 4219 FEES - ENGINEERING 269,125 230,065 528,246 01000 1001 4229 FEES - CONDUIT DEBT FEE 25,000 - 25,000 - 01000 1001 4229 FEES -OTHER 4,296 10,000 10 10,000 Charges for Service - General Government 45,321 286,925 293,541 546,046 01000 1001 4250 FEES ACCIDENT REPORT -- 436 1,000 1,158 1,000 01000 1001 4251 FEES- ANIMAL PICKUP 6,631 5 7,122 6,000 01000 1001 4259 FEES -OTHER PUBLIC SAFETY 11,523 20,000 13,864 20,000 01000 1001 4259 FEES -DRUG TASK FORCE 14,000 - 01000 1001 4259 FEES- DARE,LIASON OFFICER 160,208 147,700 147,702 149,179 01000 1001 4259 FEES -POST BOARD REIMB CONTINUING ED -- 19,000 _ - 01000 1270 5345 REIMBURSE POLICE SPEC DETAIL 44,871 - 45,920 - 01000 1271 5345 REIMBURSE POLICE SPEC DETAIL - _ - - -17- 2013 GENERAL FUND REVENUE ACCOUNT DETAIL (continued) +, C :6� 0 Account 2.012 Actual 20'13 Adopted 2613 Year End 20'14 Budget 20'14 Budget O Q Description Budget Projected Request Recommend Permits 885,815 616,800 678,000 622,800 671,600 4110 STATE GRANTS (PERA & Perf Measurement) 36,095 43,000 36,000 36,000 36,000 4120 AID -LOCAL GOVERNMENT - - _ 4130 AID -FIRE # - see note 185,481 179,997 183,481 183 183,481 4140 AID -STATE POLICE 310,681 330,000 310,000 330 330,000 4150 GRANTS - OTHER - Fire MBFTE Training - 6,000 6,000 6, 6,000 4150 GRANTS - OTHER - Community Development 25,435 - - 4150 GRANTS - OTHER - General Government 4150 GRANTS - OTHER - Public Works - _ _ 4141 GRANTS - OTHER - Misc Pub Safety 111,432 8,000 17,038 7,700 7,700 4141 GRANT - Fire - Training officer 117,800 117,800 4150 GRANTS - OTHER - Recreation - - .. 4150 GRANTS - OTHER GOVT UNITS (Post board Aid) 16 102,000 20,400 20,400 Inter Revenue 669 582,997 654,51.9 701,381 701,381 4310 REDWOOD PUBLIC SWIMMING 24,153 25,000 25,000 25,000 25,000 4311 REDWOOD SWIMMING LESSONS 21,965 18,000 18,000 20,000 20,000 4312 REDWOOD CONCESSIONS 9,748 6,000 6,000 7,000 7,000 4330 SWIM CENTER REVENUE 521,602 534,000 534,000 520,000 520,000 4331 SWIM CENTER CONCESSION 87,125 90,000 90,000 90,000 90,000 4350 SUMMER PLAYGROUND ACTIVITIES 7 7,000 7,000 7,000 7,000 4351 PRE SCHOOL PROGRAMS 21,130 25,000 25,000 25,000 25,000 4352 TEEN PROGRAMS - 1,000 1,000 1,000 1 4353 PUPPET WAGON _ _ _ _ - 4354 COACHING CERTIFICATION _ - 4355 RECREATION USER FEES 72,664 52,000 52,000 65,000 65,000 4356 RECREATION LEAGUE ENTRY FEES 156 165,000 165,000 160,000 160,000 4357 JCRP CONCESSIONS 6 8,000 8,000 8,000 8 4358 VENDING COMMISSIONS 2,411 3 3,000 3,000 3,000 4359 REC SENIOR REVENUE -REIMB (643) 1,000 1 1,000 1 4360 REC- SENIOR PROGRAM REVENUE 3,778 15,000 15,000 15,000 15,000 4361 QUARRY POINT CONCESSIONS 1,272 4,000 4 3 3,000 Charges for Service - Recreation 936,294 954,000 954,000 950,000 950,000 4210 FEES - ELECTION FILING 25 - - _ _ 4211 FEES -MAP SALES 2 800 800 1,000 1,000 4212 FEES - ASSESSMENT SEARCHES 100 _ _ _ _ 4213 FEES -BOOK SALES _ _ 4214 FEES -PLAT 3,650 2,000 2,000 4,000 4,000 4215 FEES -- SPECIAL USE 1 1,000 1,000 1,000 1 4216 FEES - REZONING 3,850 4,000 4,000 4,000 4,000 4217 FEES -- INSPECTIONS NAT RESOURCES 14,297 - - _ _ 4218 FEES - CODE ENFORCEMENT 3,400 _ - _ _ 4219 FEES - ENGINEERING 577,880 551,757 551,757 564,180 595,000 4229 FEES - CONDUIT DEBT FEE - _ 4229 FEES -OTHER 9 10,000 10,000 10,000 10,000 Charges for Service - General Government 616,24:2 569,557 569,557 584,180 615,000 4250 FEES - ACCIDENT REPORT 450 1,000 1,000 1,000 1,000 4251 FEES - ANIMAL PICKUP 4,763 7,000 7,000 7,000 7,000 4259 FEES -OTHER PUBLIC SAFETY 1,701 10,000 2,500 10,000 10,000 4259 FEES -DRUG TASK FORCE - _ 4259 FEES- DARE,LIASON OFFICER 167,586 150,670 150,670 150,670 152,176 4259 FEES -POST BOARD REIMB CONTINUING ED - - - _ 5345 REIMBURSE POLICE SPEC DETAIL 53,351 40,000 50,000 50,000 50,000 5345 REIMBURSE POLICE SPEC DETAIL - - - -18- 2013 GENERAL FUND REVENUE ACCOUNT DETAIL CL c v o Account 2011 Orig. Budget 20'12 Adopted E w Description 2010 Actual as Amended 20'1'1 Actual Budget U � Q Charges for Service - Public Safety 223,669 206,700 215,766 176,179 01000 1001 5110 RENTS - REDWOOD 12,367 14,000 8,634 14,000 01000 1001 5112 RENTS -HAYES - _ 01000 1001 5115 RENTS -APPLE VALLEY COMM CENTER 39,897 35,000 30,96'1 40,000 01000 1001 5116 RENTS -HAYES COMM & SENIOR GTR 26,027 20,000 33,554 25,000 01000 1001 5120 RENTS -SWIM CENTER 3,564 5,000 2,730 5,000 01000 1001 5125 RENTS - JOHNNY CAKE RIDGE PARK - _ _ _ 01000 1001 5126 RENTS - FIELDS 24,187 25 22,740 25,000 01000 1001 5130 RENTS -TEEN CENTER 1,497 2,000 691 2,000 01000 1001 5199 RENTS - OTHER 6,739 18,000 6,289 18,000 Rentals Park I Rec Facilities 114,278 119,000 105,599 129,,000 01000 1001 5199 RENTS -OTHER - Allina Fire Hall Lease 30,558 30,500 30,558 30,500 01000 1001 5195 RENTS-STREETS - - 1,000 - 01000 1001 5210 ANTENNA LEASE 356 298,000 286,245 300,000 01000 1001 5199 RENTS -OTHER - Bonestroo City Hall Rent 11,162 12,200 8,050 - 01000 1001 5199 RENTS -OTHER - - Rentals Other 398,553 340,700 325 330,500 01000 1001 4270 COURT FINES 263,924 315,000 285,046 275,000 01000 1001 4276 SUBPOENA FEES - - 01000 1001 4275 PENALTIES 4,450 - 3,900 4,450 Fines &'Penalties 268 315,000 288,946 279,450 01000 1001 8100 SALE OF PROPERTY 23 20,000 43,281 20 01000 1001 5010 INVESTMENT INTEREST 190,854 200,000 410,341 160,000 01000 1001 5310 CONTRIBUTIONS & DONATIONS 1,045 - 900 - 01000 1001 5340 REFUNDS & REIMBURSEMENTS - General Gov 2 60,000 3,496 60,000 01000 1001 5340 REFUNDS & REIMBURSEMENTS - Recreation (JCR 41,522 - 01000 1001 5340 REFUNDS & REIMBURSEMENTS - Public Works 67,643 56,794 01000 1001 5340 REFUNDS & REIMBURSEMENTS - Public Safety 215,766 9,130 01000 1001 5399 OTHER MISCELLANEOUS REVENUE 41,036 20,000 32,479 20,000 Other Revenues 583,853 300,000 556,421 260,000 01000 1001 5396 ADMIN CHG - SPECIAL ASSESSMENT FUNDS - 41,200 58,999 41,200 01000 1001 5395 ADMIN CHG - UTILITY FUNDS 670 670,000 670,000 670,000 01000 1001 5397 ADMIN CHG - INVESTMENT FUND 100,000 100 100 100,000 01000 1001 5499 ADMIN CHG - LIQUOR FUND - - _ _ Adrnin charge to ether funds 770,000 811,200 828 811,200 01000 1001 5410 FROM LIQUOR FUND 485,000 525,000 525,000 525 01000 1001 5415 TRANSFER FROM WATER & SEWER FUND 600,000 600,000 600 600,000 01000 1001 5425 FROM POLICE RELIEF FUND - _ _ T ransfer I 1, 085,000 1, 1 , 1 25,000 1 , 125 ,000 Other - Use of reserves - _ - Other Use of Reserves - - _ _ Grand Total - General Fund 24 24,128,876 24,711,580 241521,314 -19- 20x'13 GENERAL FUND REVENUE ACCOUNT DETAIL (continued) U C Account 2013 Adopted 20'13 Year End 2014 Bud et 0 ° 2012 Actual g et 20'14 Bud g 0 Description Budget Projected Request Recommend Charges for Service - Public Safety 227 208,670 21' 1,170 218,670 220,176 5110 RENTS - REDWOOD 10,270 14,000 14,000 10,000 10,000 5112 RENTS -HAYES - - - 5115 RENTS -APPLE VALLEY COMM CENTER 32,455 40,000 40 35,000 35,000 5116 RENTS -HAYES COMM & SENIOR CTR 37,575 35,000 35,000 37,000 42,000 5120 RENTS -SWIM CENTER 7,408 5,000 5,000 5,000 5,000 5125 RENTS - JOHNNY CAKE RIDGE PARK - _ _ 5126 RENTS- FIELDS 23,135 25,000 25,000 30,000 30,000 5130 RENTS -TEEN CENTER 887 1,000 1,000 1,000 1 5199 RENTS -OTHER 10,442 7,000 7,000 7,000 7 Rentals Park f Rec Facilities 122,172 127,000 127,000 125,000 130,000 5199 RENTS -OTHER - Allina Fire Hall Lease 30,558 30,600 301600 30,600 30,600 5195 RENTS-STREETS - - 5210 ANTENNA LEASE 326,972 310 310,000 315,000 315,000 5199 RENTS -OTHER - Bonestroo City Hall Rent - - - _ 5199 RENTS -OTHER - - Rentals other 357,530 340,600 340,600 345,600 345,600 4270 COURT FINES 275,838 280,000 280,000 280,000 280,000 4276 SUBPOENA FEES 176 4275 PENALTIES 3,075 2 2X0 4,000 4,000 Fines & Penalties 279,089 282,000 282,000 284,000 284,000 8100 SALE OF PROPERTY 100,377 20,000 20,000 20,000 20,000 5010 INVESTMENT INTEREST 171,318 160,000 160,000 160,000 160,000 5310 CONTRIBUTIONS & DONATIONS 1,276 - - - - 5340 REFUNDS & REIMBURSEMENTS - General Gov 59,698 60,000 60,000 50,000 60,000 5340 REFUNDS & REIMBURSEMENTS - Recreation (JCR 5340 REFUNDS & REIMBURSEMENTS - Public Works 3 5340 REFUNDS & REIMBURSEMENTS - Public Safety 5399 OTHER MISCELLANEOUS REVENUE 14,355 20 20,000 20,000 19 Other Revenues 350,538 260,000 260,000 26.0,000 259,981 5396 ADMIN CHG - SPECIAL ASSESSMENT FUNDS 18,172 50,000 50,000 50 40,000 5395 ADMIN CHG - UTILITY FUNDS 670,000 670,000 670,000 670,000 670,000 5397 ADMIN CHG -- INVESTMENT FUND 25,000 100,000 100,000 100,000 100,000 5499 ADMIN CHG - LIQUOR FUND - - _ AAdmin charge to other funds 713,172 820,000 820,000 820,000 810,000 5410 FROM LIQUOR FUND 525,000 525 525,000 550,000 600,000 5415 TRANSFER FROM WATER & SEWER FUND 600,000 600,000 600,000 600,000 600,000 5425 FROM POLICE RELIEF FUND - - - Transfer In 1,125,000 1,125,000 1,125,000 1,150,000 1,200,000 Other - Use of reserves 167,546 Other Use of Reserves - 167,546 Grand Total - General Fund 25,152, 016 25,138, 659 2.5,110,135 25, 302,421 25,481, 528 -20- see Apple Valle y Notes: This pa left intentionall blank CITY OF APPLE VALLEY 2094 GENERAL FUND SUMMARY TOTAL EXPENSES BY DEPARTMENT 2010 2011 2012 2012 2013 Council 2014 2014 Department Actual Actual Actual Council Adopted Dept Admin Adopted Original Proposed Recommended General Government 01 - MAYOR & CITY COUNCIL 121,520 116,829 116,244 136,168 132,950 134,943 134,343 02 - ADMINISTRATION 372,918 363,355 376,506 388,371 401,855 410,724 410,724 03 - CITY CLERWELECTIONS 256,536 209,389 296,340 316,193 259,929 345,035 344,735 04 - HUMAN RESOURCES/FRONT DESK 525,948 549,243 419,927 554,332 497,687 495,596 493,696 05 - INFORMATION TECHNOLOGY 584,638 637,510 559,177 635,690 642,195 723,055 704,081 16 - GENERAL GOVERNMENT BUILDINGS 409,942 336,649 355,110 377,007 312,235 384,087 343,787 2,271,502 2,212,976 2,123,303 2,407,761 2,246,851 2,493,440 2,431,366 Legal 14 - LEGAL SERVICES 453,002 462,879 478,309 468,745 470,732 484,000 484,000 Finance 08 - FINANCE 545,114 549,927 529,048 558,657 572,757 571,491 571,491 09 - DATA PROCESSING 173,315 196,330 182,211 197,685 205,000 249,634 197,709 10 - INDEPENDENT AUDIT 13,849 15,538 15,160 15,500 15,800 15,800 15,800 732,278 761,794 726,418 771,842 793,557 836,925 785,000 Community Development 06 - CODE ENFORCEMENT 169,691 137,706 177,388 299,381 200,722 201,841 203,741 15 - COMMUNITY DEVELOPMENT 580,014 596,589 591,205 604,434 636,025 663,584 612,684 749,705 734,295 768,593 903,8 836,747 865,425 816,425 Police 20 - POLICE 7,548,748 7,641,803 7,730,674 8,027,729 8,229,535 8,429,505 8,366,482 21 - CIVIL DEFENSE 9,863 21,047 13,049 18,038 20,096 23,560 21,560 22 - COMM SERV OFF1C (CSO) 95,130 53,575 70,242 133,222 137,140 146,399 132,364 7,653,740 7,716,426 7,813,965 8,178,989 8,386,771 8,599,464 8,520,406 Fire 23 - FIRE 1,175, 838 1,302,133 1,417,304 1,530,625 1,476, 916 1,758,616 1,718, 016 76 _ FIRE RELIEF 474,550 480,344 466,798 462,918 483,584 449,869 449,869 1,650,388 1,782,477 1,884,102 1,993,543 1,960,500 2,208,485 2,167,885 Public Works 27 - PW ENGINEERING 8,528 331,692 547,247 528,246 544,776 571,565 576,225 28 - BUILDING INSPECTIONS 451,500 471,762 489,151 447,526 541,362 559,517 558,617 29 - PUBLIC WORKS ADMININATURAL RES 817,193 518,196 566,411 613,924 621,424 546,383 468,776 30 - FLEET & BUILDINGS -CMF 570,306 615,307 620,861 722,957 659,828 676,872 673,472 31 -STREET MAINTENANCE 1,779,226 1,752,623 1,643,515 1,876,463 1,903,699 2,126,899 1,779,869 32 - SNOW & ICE REMOVAL 401,738 319,706 254,666 390,555 377,051 363,394 364,603 33 - TRAFFIC SIGNS/SIGNALS/MARKERS 105,439 130,696 150,022 133,364 179,095 206,896 206,596 4,133,930 4,239,982 4,271,872 4,713,035 4,827,235 5,051,526 4,628,158 Park & Recreation 37 - PARK/RECREATION ADMINISTRATION 811,099 831,856 796,503 868,491 869,367 887,602 875,252 38 - PARK MAINTENANCE 2,259,751 2,364,709 2,251,971 2,225,781 2,443,635 3,037,642 2,507,290 39 - RECREATION PROGRAMS 194,152 179,208 176,798 212,769 213,013 198,769 190,769 40 - REDWOOD POOL 76,114 84,176 103,838 111,350 120,537 124,366 116,593 41 - RECREATION SELF - SUPPORTED PROG 190,698 215,864 192,900 226,513 223,263 219,599 207,299 42 - AV COMMUNITY CENTER 219,011 226,073 261,581 338,526 355,452 398,668 376,368 44 - AQUATIC SWIM CENTER 571,016 555,525 591,376 628,443 619,336 662,675 671,967 45 - APPLE VALLEY SENIOR CENTER 249,964 285,033 271,705 287,889 301,013 317,160 310,560 43 - CABLE TV 21,126 17,194 28,076 34,625 34,650 41,170 0 4,592,931 4,759,638 4,674,746 4,934,387 5,180,266 5,887,651 5,256,098 Unallocated 47 - INSURANCE 261,195 274,285 269,099 266,200 271,000 273,000 268,000 48 - CONTINGENCY 1,996,000 1,748,007 1,546,842 165,791 165,000 160,000 124,190 2,257,195 2,022,292 1,815,941 431,991 436,000 433,000 392,190 24,494,671 24,692,760 24,557,250 24,804,108 25,138,659 26,859,916 25,481,528 _22_ City of Apple Valley 2014 Budget Summary General Fund Object 2010 2011 2012 2012 2013 Council 2014 2014 Account Actual Actual Actual Council Adopted Dept Admin Adopted Ori final Proposed Recommended 6110 - SALARY - REGULAR EMPLOYEES 10,006,539 10,070,402 10,091,790 10,203,115 10,582,980 10,669,565 10,590,594 6111 - SALARY PART -TIME 719,331 765,576 810,160 818,465 881,612 940,414 922,414 6112 - SALARY - SEASONAL TEMP 715,999 698,783 751,504 839,383 816,855 769,503 764,903 6113 - OVERTIME- REGULAR EMPLOYEES 530,411 462,857 520,656 439,030 430,830 474,930 474,930 6114 - OVERTIME PART -TIME EMPLOYEES 4,136 2,570 3,851 7,300 3,800 7,300 7,300 6117 - HOLIDAY PAY 135,063 114,867 121,665 0 0 250,563 250,563 6119 - ANNUAL LEAVE 448 0 0 0 0 0 0 6121 - INSURANCE CASH BENEFIT 63,070 43,263 51,259 0 1,100 0 0 6122 - COMP REQUEST - 229,495 - 200,649 - 211,491 0 -500 0 0 6123 - SALARY -OTHER 0 0 0 243,268 268,401 263,984 263,163 6124 - OVERTIME- SEASONAL TEMP 2,689 5,558 5,971 0 0 0 0 6105 - SALARIES AND WAGES 11,948,191 11,963,228 12,145,366 12,550,561 12,985,078 13,376,259 13,273,867 6138 - MEDICARE 161,454 161,940 169,535 178,466 181,962 193,328 190,607 6139 - FICA 434,087 432,346 451,065 508,469 498,889 479,607 487,847 6140 - HOSPITAL & LIFE INSURANCE 0 0 24,103 0 0 0 6141 - PENSIONS -PERA 1,051,138 1,072,870 1,096,112 1,091,920 1,127,192 1,247,457 1,263,723 6142 - WORKERS COMPENSATION 284,139 328,547 312,624 321,125 314,883 326,880 326,842 6143 - UNEMPLOYMENT COMPENSATION 4,195 6,286 8,899 0 6,000 6,000 6,000 6144 - LONG -TERM DISABILITY INSURANCE 28,387 28,433 28,437 30,058 30,934 32,059 32,046 6145 - MEDICAL INSURANCE 1,355,237 1,438,074 1,379,717 1,900,220 1,888,392 1,932,420 1,913,220 6146 - DENTAL INSURANCE 115,375 111,440 118,665 0 0 0 0 6147 - LIFE INSURANCE -BASIC 1,721 1,697 1,675 0 0 0 0 6148 - LIFE INSURANCE -SUPP /DEPEND 49,082 46,364 50,409 0 0 0 0 6125 - EMPLOYEE BENEFITS 3,484,814 3,627;996 3,617 4,€154,361 4,048,252 4,217,751 4,220,285 6LOO - T T P C1RAL gRV10E�, V 433 0135 �5 4 1't03 1 422 1 330 17 1 17 4 1'52 6210 - OFFICE SUPPLIES - 45,162 32,836 27,829 42,325 34,950 34,535 32,685 6211 - SMALL TOOLS & EQUIPMENT 134,667 100,353 189,120 198,305 145,547 129,688 124,418 6212 - MOTOR FUELS/OILS 314,344 391,934 369,388 377,313 397,196 404,594 400,494 6213 - FERTILIZER 55,169 49,315 49,772 55,000 57,510 53,000 50,000 6214 - CHEMICALS 4,088 5,575 8,074 10,180 7,930 12,326 12,326 6215 - EQUIPMENT -PARTS 178,794 171,683 189,784 204,385 189,852 180,165 176,975 6216 - VEHICLES - TIRES /BATTERIES 35,761 46,496 35,685 32,348 36,374 35,853 36,103 6229 - GENERAL SUPPLIES 525,633 562,643 530,885 618,733 595,195 627,518 573,938 6205 - SUPPLIES 1,293,620 1,360,8.34 1,400;538 1,538;589 1,4$4,554 1;477,679 1,406,939 6231 - LEGAL SERVICES 468,699 480,185 463,945 470,732 484,800 484,800 6235 - CONSULTANT SERVICES 792,513 281,185 219,043 242,100 311,100 277,334 193,384 6236 - ELECTION JUDGE PAYMENTS 45,567 0 52,924 56,550 0 59,700 59,700 6237 - TELEPHONE/PAGERS 98,872 93,674 98,392 107,220 100,077 99,957 95,457 6238 - POSTAGEIUPS /FEDEX 30,577 31,263 22,022 31,550 32,040 30,098 30,098 6239 - PRINTING 80,865 81,557 73,763 95,425 98,605 98,210 88,810 6240 - CLEANING SERVICE/GARBAGE 58,206 65,404 57,683 73,541 70,721 77,190 77,190 6241 - BUCKTHORN COSTS 2,178 0 0 0 0 0 0 6242 - FIRE ALARM PLAN REVIEWS 150 475 150 625 525 413 413 6243 - ELECTRICAL PERMIT FEES 31,461 44,600 0 54,850 54,850 6244 - ROW EPERMIT FEES 2,988 6249 - OTHER CONTRACTUAL SERVICES 1,845,309 1,710,873 1,665,178 1,784,776 1,728,128 1,716,479 1,698,793 6230 - CONTRACTUAL SERVICES 2,954,237 2,764,592 2,716,928 2;855,732 2,811,928 2,899,031 2,783,495 6255 - UTILITIES- ELECTRIC 318,210 321,804 327,068 312,770 306,459 324,983 315,983 6256 - UTILITIES - NATURAL GAS 135,240 158,084 113,476 197,935 186,210 172,325 159,325 6257 - UTILITIES- PROPANE/WATER /SEWER 120,223 122,521 184,016 126,865 125,274 150,795 146,295 6250 - UTILIT 573,672 602,410 624.560 637$570 617 648,1.03 621,603 6265 - REPAIRS - EQUIPMENT 147,877 217,192 195,994 199,729 195,845 976,822 168,227 6266 - REPAIRS- BUILDING 123,031 137,945 127,865 183,834 140,150 147,009 132,009 6269 - REPAIRS -OTHER 14,920 6,797 6,384 3,525 20,525 62,725 62,725 6260 - REPAIRS AND MAINTENA 285,828 361,935 331,243 387,088 356,520 386,556 362,961 6275 - SCHOOLS /CONFERENCESIEXP LOCAL 82,146 86,075 73,663 109,212 95,492 103,981 103,481 6276 - SCHOOLS /CONFERENCES /EXP OTHER 56,610 49,701 61,283 78,600 72,024 77,685 75,685 6277 - MILEAGE/AUTO ALLOWANCE 28,878 29,349 32,811 32,910 34,960 35,920 35,420 6278 - SUBSISTENCE ALLOWANCE 8,750 7,450 7,800 12,200 11,450 11,075 10,825 6279 - EDUCATION ASSISTANCE 40,207 18,615 9,645 13,250 4,250 0 0 6280 - DUES & SUBSCRIPTIONS 103,921 105,574 109,627 122,425 123,009 124,603 124,103 6281 - UNIFORM /CLOTHING ALLOWANCE 100,860 145,250 113,243 125,364 140,745 161,098 153,298 z� 6270 �- T RAIN IN 42 �s 442,0 408,072 493,961` 481,934 514,362 502,$12 6200 TSB [ 01 . .f:? I c if Sir / +Ft3 3 13 5 a,41#4 _ .... - 5 92,04 7 �`t3 1 6310 - RENTAL EXPENSE 173,191 163,369 145,729 171,280 173,795 173,456 173,456 6311 - INSURANCE-PROPERTY/LIABILITY 257,000 268,000 260,200 260,200 265,000 267,000 262,000 6312 - TAXES/SPECIAL ASSESSMENTS 0 0 0 6319 - REIMBURSEMENT OF REV COLL FOR 474,550 480,250 466,010 462,918 483,584 449,869 449,869 6320 - REFUNDS & REIMBURSEMENTS 500 500 500 500 6321 - CASH OVERISHORT 85 7 24 0 0 0 0 6322 - UNCOLLECTIBLE CHECKS/ACCOUNTS 648 0 0 500 500 200 200 6333 GENERAL -CASH DISCOUNTS -1,099 -1,225 -968 0 0 0 0 6349 - LATE FEES/FINANCE CHARGES 391 0 3 0 0 0 0 6350 - BANK FEES/CHARGES 0 0 0 100 100 6351 - VISAIBANK CHARGES 12,950 12,950 6355 - ONLINE REGISTRATION FEES 2,589 12,242 14,000 14,000 6399 - OTHER CHARGES 246,832 276,227 279,431 538,772 454,350 493,884 411,149 TC T a . T R PEN1 T`t.1 E 1, t 1, so 1 # # 9,2 �;£ 1� 1�x2�±�'�� 1,434,'1'70 1- 41 LM,2' "� 6425 - VISA/BANK CHARGES 14.519 13.253 10,443 13,500 13,700 0 0 WO TOTAL �'qR P1TVWrt .. ... ..... F4sJ ... .. .. -3 .. ..a .. 1,.3 #7 . - 0' 6540 - TAXABLE MISC FOR RESALE 62,465 59,459 61,791 65,000 67,000 71,000 71,000 -23- City of Apple Valley 2014 Budget Summary General Fund Object 2010 2011 2012 2012 2013 Council 2014 2014 Account Actual Actual Actual 'Council Adopted Dept Admin Adopted Original Proposed Recommended 6545 - NON-TAXABLE MISC FOR RESALE 7,000 6,802 5,942 6,200 6,200 5,200 6,200 6$00 - TOTAL EXPENpMpt�#S 50,4 5 60,26 67,693 71,200 77 2 ±9' �0 -- Q0 - TCTI+i� l'f7ti 0 0 6715 - CAPITAL OUTLAY - BUILDINGS 0 0 0 107,640 98,700 40,000 0 6720 - CAPITAL OUTLAY- FURNITURE 8 FIX 0 2,807 0 139,600 8,775 350 350 6725 - CAPITAL OUTLAY - OFFICE EQUIP 55,693 185,452 35,047 0 146,900 127,800 117,900 6730 - CAPITAL OUTLAY - TRANSPORTATION 175,889 258,151 407,130 366,436 353,800 0 0 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 26,075 10,464 78,341 126,000 206,750 560,000 235,000 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 31,459 80,666 16,022 14,900 80,500 102,600 81,400 6745 - VERF CHARGES 1,000,266 473,492 �. M . Q -TOTAL CAPfTi U 2 ; 1 t _ 5 l 5 6,5411 7 4�� � �� ,�'S 1. ,�16 908,1��: 1. 09 6001 - EXPENDITURES 22,486,431 22,929,280 23,020,189 24,791,308 25,125,859 26,839,916 25,481,528 7110 - TRANSFER TO OTHER FUNDS 2,008,241 1,763,480 1,537,061 12,800 12,804 20,004 0 7100 - TOTAL TRANSFERS 2,008,241 1,763,480 1,537,061 12,800 12,800 20,000 0 24,494,671 24,692,760 24,557,250 24,804,108 25,138,659 26,859,916 25,481,528 -24- CITY OF APPLE VALLEY 2014 GENERAL FUND SUMMARY TOTAL EXPENSES BY DEPARTMENT Object 2010 2011 2012 2012 2013 Council 2014 2014 Department Account Actual Actual Actual Council Adopted Dept Admin Adopted Original Proposed Recommended 01 - MAYOR & CITY COUNCIL PERSONNEL SERVICES 99,539 99,064 101,304 111,798 109,780 111,098 110,498 01 - MAYOR & CITY COUNCIL OPERATING COSTS 19,819 17,733 14,887 24,370 23,170 23,845 23,845 01 - MAYOR & CITY COUNCIL OTHER EXPENDITURES 2,162 32 53 121,520 116,829 116,244 136,168 132,950 134,943 134,343 02 - ADMINISTRATION PERSONNEL SERVICES 358,962 350,226 362,119 372,711 386,389 395,434 395,434 02 - ADMINISTRATION OPERATING COSTS 13,956 13,130 14,150 15,660 15,466 15,290 15,290 02 - ADMINISTRATION OTHER EXPENDITURES 0 0 236 372,918 363,355 376,506 388,371 401,855 410,724 410,724 03 - CITY CLERK/ELECTIONS PERSONNEL SERVICES 136,341 141,992 171,853 172,934 180,497 199,533 199,233 03 - CITY CLERK/ELECTIONS OPERATING COSTS 118,653 67,398 122,070 141,059 77,532 142,802 142,802 03 - CITY CLERKIELECTIONS OTHER EXPENDITURES 1,542 0 2,417 2,200 0 2,700 2,700 03 - CITY CLERKIELECTIONS CAPITAL OUTLAY 0 1,900 0 0 256,536 209,389 296,340 316,193 259,929 345,035 344,735 04 - HUMAN RESOURCESIFRT DSK PERSONNEL SERVICES 476,778 459,143 338,671 482,587 426,087 439,553 438,653 04 - HUMAN RESOURCES /FRT DSK OPERATING COSTS 43,608 81,935 78,087 58,245 61,100 49,293 42,293 04 - HUMAN RESOURCES /FRT DSK OTHER EXPENDITURES 5,562 7,492 3,169 13,500 10,500 6,750 12,750 04 - HUMAN RESOURCESIFRT DSK CAPITAL OUTLAY 0 673 0 0 0 0 0 525,948 549,243 419,927 554,332 497,687 495,596 493,696 05 - INFORMATION TECHNOLOGY PERSONNEL SERVICES 288,030 295,167 302,624 305,590 309,715 385,155 384,217 05 - INFORMATION TECHNOLOGY OPERATING COSTS 225,799 150,648 210,900 175,300 172,480 204,100 195,964 05 - INFORMATION TECHNOLOGY OTHER EXPENDITURES 11,465 8,832 10,606 17,200 16,000 11,000 11,000 05 - INFORMATION TECHNOLOGY CAPITAL OUTLAY 59,343 182,864 35,047 137,600 144,000 122,800 112,900 584,638 637,510 559,177 635,690 642,195 723,055 704,081 06 - CODE ENFORCEMENT PERSONNEL SERVICES 162,693 136,486 139,916 193,481 187,522 185,156 184,856 06 - CODE ENFORCEMENT OPERATING COSTS 6,997 1,153 3,099 15,900 13,200 15,060 17,260 06 - CODE ENFORCEMENT OTHER EXPENDITURES 0 66 34,373 90,000 0 0 0 06 - CODE ENFORCEMENT CAPITAL OUTLAY 0 1,625 1,625 169,691 137,706 177,388 299,381 200,722 201,841 203,741 08 - FINANCE PERSONNEL SERVICES 481,137 490,933 487,563 505,642 518,557 520,391 520,391 08 - FINANCE OPERATING COSTS 57,133 53,554 35,640 47,355 48,640 45,760 45,760 08 - FINANCE OTHER EXPENDITURES 6,844 5,440 5,845 5,660 5,560 5,340 5,340 545,114 549,927 529,048 558,657 572,757 571,491 571,491 09 - DATA PROCESSING OPERATING COSTS 276 242 0 325 0 0 0 09 - DATA PROCESSING OTHER EXPENDITURES 173,039 196,088 182,211 197,360 205,000 249,634 197,709 173,315 196,330 182,211 197,685 205,000 249,634 197,709 10 - INDEPENDENT AUDIT OPERATING COSTS 13,849 15,538 15,160 15,500 15,800 15,800 15,800 13,849 15,538 15,160 15,500 15,800 15,800 15,800 14 - LEGAL SERVICES PERSONNEL SERVICES 178 0 14 - LEGAL SERVICES OPERATING COSTS 453,002 462,701 478,309 468,745 470,732 484,000 484,000 453,002 462,879 478,309 468,745 470,732 484,000 484,000 15 - COMMUNITY DEVELOPMENT PERSONNEL SERVICES 510,767 518,908 531,588 538,049 551,720 557,709 556,809 15 - COMMUNITY DEVELOPMENT OPERATING COSTS 68,371 76,946 59,019 66,385 84,305 105,875 55,875 15 - COMMUNITY DEVELOPMENT OTHER EXPENDITURES 876 735 598 580,014 596,589 591,205 604,434 636,025 663,584 612,684 16 - GENERAL GOVERNMENT BLDGS PERSONNEL SERVICES 214,086 174,288 160,380 161,169 158,278 163,377 163,077 16 - GENERAL GOVERNMENT BLDGS OPERATING COSTS 192,379 159,364 167,206 162,638 150,957 175,150 175,150 16 - GENERAL GOVERNMENT BLDGS OTHER EXPENDITURES 3,477 2,998 3,740 3,200 3,000 3,000 3,000 16 - GENERAL GOVERNMENT BLDGS CAPITAL OUTLAY 0 0 23,784 50,000 0 42,560 2,560 409,942 336,649 355,110 377,007 312,235 384,087 343,787 20 - POLICE PERSONNEL SERVICES 6,004,787 6,015,940 6,028,181 6,232,507 6,533,411 6,773,171 6,767,363 20 - POLICE OPERATING COSTS 1,411,348 1,466,895 1,429,107 1,520,402 1,421,149 1,386,116 1,350,101 20 - POLICE OTHER EXPENDITURES 59,933 61,869 69,723 69,820 74,975 73,418 73,418 20 - POLICE CAPITAL OUTLAY 72,679 97,100 203,662 205,000 200,000 196,800 175,600 7,548,748 7,641,803 7,730,674 8,027,729 8,229,535 8,429,505 8,366,482 21 -CIVIL DEFENSE PERSONNEL SERVICES 0 0 0 0 21 -CIVIL DEFENSE OPERATING COSTS 9,863 10,079 13,049 18,038 20,096 23,560 21,560 21 - CIVIL DEFENSE OTHER EXPENDITURES 0 0 0 21 -CIVIL DEFENSE CAPITAL OUTLAY 10,968 0 0 0 0 0 9,863 21,047 13,049 18,038 20,096 23,560 21,560 22 - COMM SERV OFFIC (CSO) PERSONNEL SERVICES 81,297 35,291 54,860 108,672 113,590 134,574 115,089 22 - COMM SERV OFFIC (CSO) OPERATING COSTS 13,782 18,285 15,382 24,550 23,550 11,825 17,275 22 - COMM SERV OFFIC (CSO) OTHER EXPENDITURES 50 0 0 95,130 53,575 70,242 133,222 137,140 146,399 132,364 23 - FIRE PERSONNEL SERVICES 825,528 900,423 911,302 922,619 951,313 1,086,187 1,085,587 23 - FIRE OPERATING COSTS 346,964 398,547 426,463 485,430 387,803 398,620 358,620 23 - FIRE OTHER EXPENDITURES 3,346 3,162 2,357 2,500 2,500 2,500 2,500 23 - FIRE CAPITAL OUTLAY 0 0 77,182 120,076 135,300 271,309 271,309 1,175,838 1,302,133 1,417,304 1,530,625 1,476,916 1,758,616 1,718,016 -25- CITY OF APPLE VALLEY 2014 GENERAL FUND SUMMARY TOTAL EXPENSES BY DEPARTMENT Object 2010 2011 2012 2012 2013 Council 2014 2014 Department Account Actual Actual Actual Council Adopted Dept Admin Adopted Original Proposed Recommended 27 - PW ENGINEERING PERSONNEL SERVICES 0 246,955 473,425 440,339 452,106 505,525 510,185 27 - PW ENGINEERING OPERATING COSTS 8,528 82,821 50,037 65,907 68,795 58,305 58,305 27 - PW ENGINEERING OTHER EXPENDITURES 0 0 27 - PW ENGINEERING CAPITAL OUTLAY 1,915 23,784 22,000 23,875 7,735 7,735 8,528 331,692 547,247 528,246 544,776 571,565 576,225 28 - BUILDING INSPECTIONS PERSONNEL SERVICES 426,940 408,556 420,791 424,196 447,292 456,767 455,867 28 - BUILDING INSPECTIONS OPERATING COSTS 23,249 62,695 66,725 21,730 67,045 92,155 92,155 28 - BUILDING INSPECTIONS OTHER EXPENDITURES 1,311 511 1,635 1,600 1,625 4,625 4,625 28 -BUILDING INSPECTIONS CAPITAL OUTLAY 0 0 0 0 25,400 5,970 5,970 451,500 471,762 489,151 447,526 541,362 559,517 558,617 29 - PUBLIC WORKS ADMIN/NAT RES PERSONNEL SERVICES 599,802 547,419 524,386 537,864 546,264 468,376 391,269 29 - PUBLIC WORKS ADMIN /NAT RES OPERATING COSTS 210,579 66,839 37,845 71,210 70,275 68,985 68,485 29 - PUBLIC WORKS ADMIN/NAT RES OTHER EXPENDITURES 6,812 3,939 4,180 4,850 4,885 5,023 5,023 29 - PUBLIC WORKS ADMIN/NAT RES CAPITAL OUTLAY 0 0 0 0 0 3,999 3,999 817,193 61 8,196 566,411 613,924 621,424 546,383 468,776 30 - FLEET & BUILDINGS -CMF PERSONNEL SERVICES 394,917 406,810 396,265 430,842 440,048 446,783 445,883 30 - FLEET & BUILDINGS -CMF OPERATING COSTS 154,529 140,258 124,550 153,665 148,980 150,795 148,295 30 - FLEET & BUILDINGS -CMF OTHER EXPENDITURES 8,790 8,832 5,211 5,850 6,050 9,250 9,250 30 - FLEET & BUILDINGS -CMF CAPITAL OUTLAY 12,070 59,407 94,835 132,600 64,750 70,044 70,044 570,306 615,307 620,861 722,957 659,828 676,872 673,472 31 -STREET MAINTENANCE PERSONNEL SERVICES 1,133,997 1,162,459 1,137,474 1,308,970 1,268,759 1,248,084 1,245,984 31 - STREET MAINTENANCE OPERATING COSTS 555,173 527,302 474,776 532,822 548,340 519,085 519,085 31 - STREET MAINTENANCE OTHER EXPENDITURES 11,890 12,272 -88 2,671 400 400 400 31 - STREET MAINTENANCE CAPITAL OUTLAY 78,166 50,591 31,353 32,000 86,200 359,330 14,400 1,779,226 1,752,623 1,643,515 1,876,463 1,903,699 2,126,899 1,779,869 32 - SNOW & ICE REMOVAL PERSONNEL SERVICES 191,385 138,373 90,467 166,015 164,526 161,899 163,108 32 - SNOW & ICE REMOVAL OPERATING COSTS 210,353 181,333 164,199 224,540 212,525 201,495 201,495 32 - SNOW & ICE REMOVAL OTHER EXPENDITURES 0 0 0 401,738 319,706 254,666 390,555 377,051 363,394 364,603 33 - TRAFFIC SIGNSISIGNALSIMRKRS PERSONNEL SERVICES 42,810 45,027 71,522 45,000 80,176 79,876 33 - TRAFFIC SIGNSISIGNALSIMRKRS OPERATING COSTS 56,160 85,668 78,500 132,764 133,495 126,220 126,220 33 - TRAFFIC SIGNSISIGNALSIMRKRS OTHER EXPENDITURES -7 0 0 600 600 500 500 33 - TRAFFIC SIGNSISIGNALSIMRKRS CAPITAL OUTLAY 6,477 0 0 105,439 130,696 150,022 133,364 179,095 206,896 206,596 37 - PARK/RECREATION ADMIN PERSONNEL SERVICES 678,471 697,276 659,030 723,941 723,217 723,002 721,802 37 - PARK/RECREATION ADMIN OPERATING COSTS 87,417 86,223 82,547 95,350 96,950 103,700 92,550 37 - PARK/RECREATION ADMIN OTHER EXPENDITURES 45,211 48,356 54,925 49,200 49,200 60,900 60,900 37 - PARK/RECREATION ADMIN CAPITAL OUTLAY 0 0 0 0 811,099 831,856 796,503 868,491 869,367 887,602 875,252 38 - PARK MAINTENANCE PERSONNEL SERVICES 1,444,821 1,432,243 1,401,329 1,409,781 1,485,025 1,517,998 1,520,590 38 - PARK MAINTENANCE OPERATING COSTS 692,020 741,433 759,970 712,000 744,110 835,800 804,700 38 - PARK MAINTENANCE OTHER EXPENDITURES 72,884 70,283 51,022 67,000 72,000 75,000 75,000 38 - PARK MAINTENANCE CAPITAL OUTLAY 50,026 120,751 39,650 37,000 142,500 608,844 107,000 2,259,751 2,364,709 2,251,971 2,225,781 2,443,635 3,037,642 2,507,290 39 - RECREATION PROGRAMS PERSONNEL SERVICES 155,581 144,156 144,666 162,769 164,043 146,619 146,619 39 - RECREATION PROGRAMS OPERATING COSTS 34,850 28,779 26,632 40,000 39,970 42,150 35,150 39 - RECREATION PROGRAMS OTHER EXPENDITURES 3,722 6,273 5,500 10,000 9,000 10,000 9,000 39 - RECREATION PROGRAMS CAPITAL OUTLAY 0 0 0 0 194,152 179,208 176,798 212,769 213,013 198,769 190,769 40 - REDWOOD POOL PERSONNEL SERVICES 53,924 55,502 63,095 70,950 65,437 69,266 64,193 40 - REDWOOD POOL OPERATING COSTS 18,441 25,491 35,906 36,000 35,500 40,500 37,800 40 - REDWOOD POOL OTHER EXPENDITURES 3,748 3,183 4,657 4,400 4,600 5,600 5,600 40 - REDWOOD POOL CAPITAL OUTLAY 0 15,000 9,000 9,000 76,114 84,176 103,838 111,350 120,537 124,366 116,593 41 - RECREATION SELF -SUPP PROD PERSONNEL SERVICES 64,985 71,255 71,538 82,813 71,128 71,549 71,549 41 - RECREATION SELF -SUPP PROG OPERATING COSTS 103,661 119,706 108,840 122,700 128,135 126,050 113,750 41 - RECREATION SELF -SUPP PROG OTHER EXPENDITURES 22,051 24,903 12,521 21,000 24,000 22,000 22,000 190,698 215,864 192,900 226,513 223,263 219,599 207,299 42 -AV COMMUNITY CENTER PERSONNEL SERVICES 94,743 106,376 170,795 190,951 196,577 198,393 198,093 42 - AV COMMUNITY CENTER OPERATING COSTS 1' 13,825 109,171 90,783 135,025 128,525 128,925 111,925 42 -AV COMMUNITY CENTER OTHER EXPENDITURES 88 62 2 550 350 350 350 42 - AV COMMUNITY CENTER CAPITAL OUTLAY 10,355 10,464 0 12,000 30,000 71,000 66,000 219,011 226,073 261,581 338,526 355,452 398,668 376,368 43 - CABLE TV PERSONNEL. SERVICES 476 400 160 43 - CABLE TV OPERATING COSTS 8,409 1,321 9,854 21,825 21,850 21,170 0 43 - CABLE TV OTHER EXPENDITURES 0 0 0 0 0 0 0 43 - CABLE TV CAPITAL OUTLAY 0 0 0 0 0 43 - CABLE TV TRANSFERS 12,241 15,473 18,061 12,800 12,800 20,000 0 21,126 17,194 28,076 34,625 34,650 41,170 0 -26- CITY OF APPLE VALLEY 2014 GENERAL FUND SUMMARY TOTAL EXPENSES BY DEPARTMENT Object 2010 2011 2012 2012 . 2013 Council 2014 2014 Department Account Actual Actual Actual Council Adopted Dept Admin Adopted Original Proposed Recommended 44 - AQUATIC SWIM CENTER PERSONNEL SERVICES 305,287 284,278 323,548 316,443 301,635 298,475 308,757 44 - AQUATIC SWIM CENTER OPERATING COSTS 207,200 218,633 202,255 246,900 238,900 246,900 245,900 44 - AQUATIC SWIM CENTER OTHER EXPENDITURES 58,528 52,514 58,322 58,800 58,800 52,300 62,300 44 - AQUATIC SWIM CENTER CAPITAL OUTLAY 7,242 6,300 20,000 55,000 55,000 571,015 555,525 591,376 528,443 619,335 652,675 671,957 45 - APPLE VALLEY SENIOR CENTER PERSONNEL SERVICES 200,725 219,817 214,750 225,289 229,413 243,760 243,150 45 -APPLE VALLEY SENIOR CENTER OPERATING COSTS 48,535 59,859 55,751 60,500 63,100 56,400 50,400 45 - APPLE VALLEY SENIOR CENTER OTHER EXPENDITURES 705 2,540 1,205 2,000 2,000 2,000 2,000 45 - APPLE VALLEY SENIOR CENTER CAPITAL OUTLAY 0 2,807 0 0 6,500 5,000 5,000 249,954 285,033 271,705 287,889 301,013 317,160 310,560 47 - INSURANCE PERSONNEL SERVICES 4,195 5,285 8,899 5,000 5,000 6,000 6,000 47 - INSURANCE OTHER EXPENDITURES 257,000 268,000 260,200 250,200 265,000 267,000 262,000 251,195 274,285 269,099 256,200 271,000 273,000 268,000 48 - CONTINGENCY OPERATING COSTS 0 0 27,$42 48 - CONTINGENCY OTHER EXPENDITURES 0 0 0 155,791 165,000 150,000 124,190 48 - CONTINGENCY TRANSFERS 1,996,000 1,748,007 1,519,000 1,996,000 1,748,007 1,546,842 155,791 165,000 160,000 124,190 76 - FIRE RELIEF PERSONNEL SERVICES ❑ 0 ❑ 0 75 - FIRE RELIEF OPERATING COSTS 94 788 76 - FIRE RELIEF OTHER EXPENDITURES 474,550 480,250 455,010 462,918 483,584 449,869 449,869 474,550 480,344 456,798 462,918 483,584 449,869 449,869 24,494,571 24,592,760 24,557,250 24,804,108 25,138,559 26,859,916 25,481,528 _27_ CITY OF APPLE VALLEY 2014 GENERAL FUND SUMMARY TOTAL PERSONNEL SERVICES BY DEPARTMENT 2010 2011 2012 2012 2013 Council 2014 2014 Department Actual Actual Actual Council Adopted Dept Admin Adopted Original Proposed Recommended 01 - MAYOR & CITY COUNCIL 99,539 99,064 101,304 111,798 109,780 111,098 110,498 02 - ADMINISTRATION 358,962 350,226 362,119 372,711 386,389 395,434 395,434 03 - CITY CLERWELECTIONS 136,341 141,992 171,853 172,934 180,497 199,533 199,233 04 - HUMAN RESOURCES/FRONT DESK 476,778 459,143 338,671 482,587 426,087 439,553 438,653 05 - INFORMATION TECHNOLOGY 288,030 295,167 302,624 305,590 309,715 385,155 384,217 06 - CODE ENFORCEMENT 162,693 136,486 139,916 193,481 187,522 185,156 184,856 08 - FINANCE 481,137 490,933 487,563 505,642 518,557 520,391 520,391 14 - LEGAL SERVICES 178 0 15 - COMMUNITY DEVELOPMENT 510,767 518,908 531,588 538,049 551,720 557,709 556,809 16 - GENERAL GOVERNMENT BUILDINGS 214,086 174,288 160,380 161,169 158,278 163,377 163,077 20 - POLICE 6,004,787 6,015,940 6,028,181 6,232,507 6,533,411 6,773,171 6,767,363 21 -CIVIL DEFENSE 0 0 0 0 22 - COMM SERV OFFIC (CSO) 81,297 35,291 54,860 108,672 113,590 134,574 115,089 23 - FIRE 825,528 900,423 911,302 922,619 951,313 1,086,187 1,085,587 27 - PW ENGINEERING 0 246,955 473,425 440,339 452,106 505,525 510,185 28 - BUILDING INSPECTIONS 426,940 408,556 420,791 424,196 447,292 456,767 455,867 29 - PUBLIC WORKS ADMININATURAL RES 599,802 547,419 524,386 537,864 546,264 468,376 391,269 30 - FLEET & BUILDINGS -CMF 394,917 406,810 396,265 430,842 440,048 446,783 445,883 31 - STREET MAINTENANCE 1,133,997 1,162,459 1,137,474 1,308,970 1,268,759 1,248,084 1,245,984 32 - SNOW & ICE REMOVAL 191,385 138,373 90,467 166,015 164,526 161,899 163,108 33 - TRAFFIC SIGNS /SIGNALS /MARKERS 42,810 45,027 71,522 45,000 80,176 79,876 37 - PARK/RECREATION ADMINISTRATION 678,471 697,276 659,030 723,941 723,217 723,002 721,802 38 - PARK MAINTENANCE 1,444,821 1,432,243 1,401,329 1,409,781 1,485,025 1,517,998 1,520,590 39 - RECREATION PROGRAMS 155,581 144,156 144,666 162,769 164,043 146,619 146,619 40 - REDWOOD POOL 53,924 55,502 63,095 70,950 65,437 69,266 64,193 41 - RECREATION SELF - SUPPORTED PROG 64,985 71,255 71,538 82,813 71,128 71,549 71,549 42 - AV COMMUNITY CENTER 94,743 106,376 170,795 190,951 196,577 198,393 198,093 43 - CABLE TV 476 400 160 44 - AQUATIC SWIM CENTER 305,287 284,278 323,548 316,443 301,636 298,475 308,767 45 - APPLE VALLEY SENIOR CENTER 200,725 219,817 214,750 225,289 229,413 243,760 243,160 47 - INSURANCE 4,195 6,286 8,899 6,000 5,000 6,000 6,000 76 - FIRE RELIEF 0 0 0 0 TOTAL PERSONNEL SERVICES 15,433,005 15,591,224 15,752,503 16,604,922 17,033,330 17,594,010 17,494,152 _28_ CITY OF APPLE VALLEY 2014 GENERAL FUND SUMMARY TOTAL OPERATING COSTS BY DEPARTMENT 2010 2011 2012 2012 2013 Council 2014 2014 Department Actual Actual Actual Council Adopted Dept Admin Adopted Original Proposed Recommended 01 - MAYOR & CITY COUNCIL 21,981 17,765 14,939 24,370 23,170 23,845 23,845 02 - ADMINISTRATION 13,956 13,130 14,386 15,660 15,466 15,290 15,290 03 - CITY CLERWELECTIONS 120,195 67,398 124,487 143,259 77,532 145,502 145,502 04 - HUMAN RESOURCES /FRONT DESK 49,170 89,427 81,256 71,745 71,600 56,043 55,043 05 - INFORMATION TECHNOLOGY 237,264 159,480 221,506 192,500 188,480 215,100 206,964 06 - CODE ENFORCEMENT 6,997 1,220 37,471 105,900 13,200 15,060 17,260 08 - FINANCE 63,977 58,994 41,485 53,015 54,200 51,100 51,100 09 - DATA PROCESSING 173,315 196,330 182,211 197,685 205,000 249,634 197,709 10 - INDEPENDENT AUDIT 13,849 15,538 15,160 15,500 15,800 15,800 15,800 14 - LEGAL SERVICES 453,002 462,701 478,309 468,745 470,732 484,000 484,000 15 COMMUNITY DEVELOPMENT 69,247 77,681 59,617 66,385 84,305 105,875 55,875 16 - GENERAL GOVERNMENT BUILDINGS 195,856 162,361 170,945 165,838 153,957 178,150 178,150 20 - POLICE 1,471,281 1,528,764 1,498,830 1,590,222 1,496,124 1,459,534 1,423,519 21 - CIVIL DEFENSE 9,863 10,079 13,049 18,038 20,096 23,560 21,560 22 - COMM SERV OFFIC (CSO) 13,832 18,285 15,382 24,550 23,550 11,825 17,275 23 - FIRE 350,310 401,710 428,821 487,930 390,303 401,120 361,120 27 _ PW ENGINEERING 8,528 82,821 50,037 65,907 68,795 58,305 58,305 28 - BUILDING INSPECTIONS 24,560 63,206 68,361 23,330 68,670 96,780 96,780 29 - PUBLIC WORKS ADMIN /NATURAL RES 217,391 70,778 42,025 76,060 75,160 74,008 73,508 30 - FLEET & BUILDINGS -CMF 163,319 149,090 129,760 159,515 155,030 160,045 157,545 31 -STREET MAINTENANCE 567,063 539,573 474,688 535,493 548,740 519,485 519,485 32 - SNOW & ICE REMOVAL 210,353 181,333 164,199 224,540 212,525 201,495 201,495 33 - TRAFFIC SIGNS /SIGNALS /MARKERS 56,152 85,668 78,500 133,364 134,095 126,720 126,720 37 - PARKIRECREATION ADMINISTRATION 132,628 134,580 137,472 144,550 146,150 164,600 153,450 38 - PARK MAINTENANCE 764,904 811,715 810,992 779,000 816,110 910,800 879,700 39 - RECREATION PROGRAMS 38,572 35,052 32,132 50,000 48,970 52,150 44,150 40 - REDWOOD POOL 22,190 28,674 40,742 40,400 40,100 46,100 43,400 41 - RECREATION SELF - SUPPORTED PROD 125,712 144,609 121,362 143,700 152,135 148,050 135,750 42 - AV COMMUNITY CENTER 113,913 109,232 90,785 135,575 128,875 129,275 112,275 43 - CABLE TV 8,409 1,321 9,854 21,825 21,850 21,170 0 44 - AQUATIC SWIM CENTER 265,729 271,248 260,586 305,700 297,700 309,200 308,200 45 - APPLE VALLEY SENIOR CENTER 49,239 62,409 56,955 62,600 65,100 68,400 62,400 47 - INSURANCE 257,000 268,000 260,200 260,200 265,000 267,000 262,000 48 - CONTINGENCY 0 0 27,842 165,791 165,000 160,000 124,190 76 - FIRE RELIEF 474,550 480,344 466,798 462,918 483,584 449,869 449,869 TOTAL OPERATING COSTS 6,764,310 6,800,516 6,721,146 7,431,810 7,197,104 7,414,890 7,079,234 _29_ CITY OF APPLE VALLEY 2014 GENERAL FUND SUMMARY TOTAL CAPITAL OUTLAY BY DEPARTMENT 2010 2011 2012 2012 2013 Council 2014 2014 Department Actual Actual Actual Council Adopted Dept Admin Adapted Original Proposed Recommended 03 -CITY CLERK/ELECTIONS 0 1 0 0 04 - HUMAN RESOURCES /FRONT DESK 0 673 0 0 0 0 0 05 - INFORMATION TECHNOLOGY 59,343 182,864 35,047 137,600 144,000 122,800 112,900 06 - CODE ENFORCEMENT 0 1,625 1,525 08 - FINANCE 0 0 0 16 - GENERAL GOVERNMENT BUILDINGS 0 0 23,784 50,000 0 42,560 2,560 20 - POLICE 72,679 97,100 203,662 205,000 200,000 196,800 175,600 21 - CIVIL DEFENSE 10,968 0 0 0 0 0 23 - FIRE 0 0 77,182 120,076 135,300 271,309 271,309 27 - PW ENGINEERING 1,915 23,784 22,000 23,875 7,735 7,735 28 - BUILDING INSPECTIONS 0 0 0 0 25,400 5,970 5,970 29 - PUBLIC 'WORKS ADMININATURAL RES 0 0 0 0 0 3,999 3,999 30 - FLEET & BUILDINGS -CMF 12,070 59,407 94,835 132,600 64,750 70,044 70,044 31 - STREET MAINTENANCE 78,166 50,591 31,353 32,000 86,200 359,330 14,400 33 - TRAFFIC SIGNS/SIGNALS/MARKERS 6,477 0 0 37 - PARK/RECREATION ADMINISTRATION 0 0 0 0 38 - PARK MAINTENANCE 50,026 120,751 39,650 37,000 142,500 608,844 107,0Q0 39 - RECREATION PROGRAMS 0 0 0 0 40 - REDWOOD POOL 0 15,000 9,000 9,000 42 - AV COMMUNITY CENTER 10,355 10,464 0 12,000 30,000 71,000 66,400 43 - CABLE TV 0 0 0 0 0 44 - AQUATIC SWIM CENTER 7,242 6,300 20,000 55,000 55,000 45 - APPLE VALLEY SENIOR CENTER 0 2,807 0 0 6,500 5,000 5,000 TOTAL CAPITAL OUTLAY 289,116 537,541 536,540 754,576 895,425 1,831,016 908,142 -30- CITY OF APPLE VALLEY 2014 GENERAL FUND SUMMARY TOTAL TRANSFERS BY DEPARTMENT Object 2010 2011 2012 2012 2 013 Council 2014 2014 Department Account Actual Actual Actual council Adopted Dept Admin Adopted Original Proposed Recommended 43 - CABLE TV TOTAL TRANSFERS 12,241 15,473 18,061 12,800 12,800 20,000 0 48 - CONTINGENCY TOTAL TRANSFERS 1,900,000 1,748,007 1,519,000 TOTAL TRANSFERS 2,008,241 1,753,480 1,537,061 12,800 12,800 20,000 0 -31- COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 01 1005 Mayor & city Council DESCRIPTION OF ACTIVITY Mayor and council reflects the expenses required to operate and maintain the Apple Valley City council function. The Council is the policy- making body that governs the City and determines the scope of services provided by the city and the price of services to residents and service users. The individual members also represent the city on various joint powers boards and organizations including but not limited to. the League of Minnesota Cities, the National League of Cities, Metro Cities, the Municipal Legislative Commission, Metropolitan Airports Commission Noise oversight Committee, Minnesota Valley Transit Authority, Dakota communications center Board, ALF Ambulance, Metropolitan Council Livable communities Advisory committee, Minnesota Mayors Association, and Apple Valley Fire Relief Association. MAJOR OBJECTIVES FOR 2014 The councilmembers covered under this company consider policy issues throughout the year and provide direction to staff. The council meets regularly twice per month with special meetings called as needed. 1. Provide policy directives for various issues pertaining to the governance of the City and its residents. 2. Determine appropriate services and taxation levels for each year's budgets. IMPACT MEASURES I PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2010 2011 2012 2013 2014 Residents represented 40,084 49,801 49 Tbd Tbd City Market Value (000's) $4,767,389 $4,437,375 $ 4,323,035 $4,068,568 $4 Gen Fund Budget overseen 25,742.689 24,186,876 24,521,314 25 $25,481,528 Parcels within the city 17,629 17,684 17 17,814 17,756 # Homesteaded parcels 15,581 15,667 15,750 15,360 14,823 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2010 2011 2012_ 2013 2014_ Councilmember 5 5 5 5 5 -32- Summary Budget Department 01 Mayor & Council 2010 2011 2011 2012 2012 2013 2017 4 Actual Adopted Actual Adopted Actual Adopted Request Expenditures: Salaries & Wages 43,451 43,780 43,451 43,780 43 44,214 43,347 Ernp. Benefits 56,088 68,018 55,613 68,018 57 65,566 67,151 Supplies 333 300 331 300 518 300 530 Contractual Serv. 185 250 - 250 188 250 240 Train inq /Travellaues 19,301 23,880 17,402 23,820 14,180 22,620 23,075 Other Exp. 2 - 32 - 53 - - Capital outlay - - - - - - Tota! Exp. 121,520 136,228 116,829 136,168 116,243 132,950 134,343 Net provision to (use of) 121,520 136,228 116,829 136,168 116,243 132 134,343 general revenues 2014 CAPITAL OUTLAY None -33- City of Apple Valley Budget Summary 2014 Budget MAYOR & CITY COUNCIL. 2012 Council 2013 Council 06/30113 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 43,451 43,347 43,570 43,347 21,309 43,347 43,347 6123 - SALARY -OTHER 433 867 0 0 6105 - SALARIES AND WAGES 43,451 43,780 43,570 44,214 21,309 43,347 43,347 6138 - MEDICARE 510 635 527 641 249 629 629 6139 - FICA 1,104 2,714 1,170 1,726 502 1,692 1,692 6141 - PENSIONS -PERA 2,354 2,189 2,360 2,395 1,154 2,348 2,348 6142 - WORKERS COMPENSATION 83 80 79 84 41 82 82 6145 - MEDICAL INSURANCE 45,395 62,400 47,549 60,720 29,828 63,000 62,400 6146 - DENTAL INSURANCE 4,664 4,542 2,357 6147 - LIFE INSURANCE -BASIC 57 58 28 6148 - LIFE INSURANCE --SUPP /DEPEND 1,446 1,449 707 6125 - EMPLOYEE BENEFITS 55,613 68,018 57,734 65,566 34,867 67,751 67,151 6100 - TOTAL PERSONNEL SERVICES 99,064 111,798 101,304 109,780 55,176 111,098 110,498 6210 - OFFICE SUPPLIES 64 50 158 50 49 145 145 6229 - GENERAL SUPPLIES 267 250 360 250 193 385 385 6205 - SUPPLIES 331 300 518 300 243 530 530 6237 - TELEPHONE /PAGERS 0 150 0 150 0 150 150 6238 - POSTAGE /UPS /FEDEX 0 62 0 0 0 0 6239 -.-PRINTING 0 100 127 100 0 90 90 6230 - CONTRACTUAL SERVICES 0 250 188 250 0 240 240 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 1,501 2,350 1,113 1,000 1,276 1,100 1,100 6276 - SCHOOLS /CONFERENCES /EXP OTHER 12,362 17,950 9,608 16,750 5,149 16,800 16,800 6277 - MILEAGE /AUTO ALLOWANCE 1,364 50 1,184 1,400 189 1 1,400 6278 - SUBSISTENCE ALLOWANCE 2,100 3,400 2,200 3,400 1,100 3,700 3,700 6280 - DUES & SUBSCRIPTIONS 45 70 75 70 81 75 75 6281 - UNIFORM /CLOTHING ALLOWANCE 30 0 0 0 0 0 0 6270 - TRAINING/TRAVEUDUES 17,402 23,820 14,180 22,620 7,796 23,075 23,075 6200 - TOTAL OPERATING COSTS 17,733 24,370 14,887 23,170 8,038 23,845 23,845 6399 - OTHER CHARGES 32 53 0 6301 - OTHER EXPENDITURES 32 53 0 6300 - TOTAL OTHER EXPENDITURES 32 53 0 6001 - EXPENDITURES 116,829 136,168 116,244 132,950 64,214 134,943 134,343 -34- CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 01: MAYOR & CITY COUNCIL - 1005 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND SALARIES 6110 Regular Employees 43 43,347 43 43,347 43,347 43,347 6123 Salary - Other 433 433 867 - - - 6138 Medicare 635 635 641 641 629 629 6139 FICA 2 2,714 1,726 1 1 1,692 6141 Pension - PERA 2 2,189 2 2,395 2,348 2,348 6142 Work Comp Ins 80 80 84 84 $2 82 6145 Hospital & Life Insurance 62,400 62,400 60,720 60 63 62 Total 111,798 111 109,780 108 111,098 110,498 6210 OFFICE SUPPLIES 50 50 50 150 150 150 ( ( Total 50 50 50 150 145 145 6229 GENERAL SUPPLIES Miscellaneous 250 250 250 350 400 400 ( (15) Total 250 250 250 350 385 385 6237 TELEPHONE/PAGERS Mobile Phone 150 150 150 150 150 150 Total 150 150 150 150 150 150 6238 POSTAGEIUPSIFEDEX Fed EX - - - Total - - - 6239 PRINTING/PUBLISHING Miscellaneous (Business Cards) 100 100 100 100 100i 100 (10) (10) Total 100 100 100 100 90 90 6275 SCHOOLICONFIEXP - LOCAL Includes LMC, AMM, and 300 600 450 500 500 500 other General Conference 500 1,750 550 600 600 600 and Workshop Expenses Total 800 2 1,000 1,100 1 1 6276 SCHOOLICONFIEXP - OTHER LMC Annual 3 attendees 3,000 3,000 1,800 1,800 2,250 2250 NLC Spring (DC) 3 attendees 5 5,400 5,400 4,700 5,250 5 NLC Fall 4 attendees 8 8 7 7 7,000 7,000 NLC Board 1 ,575 1 ,750 1 1 750 1 7 750 Other Conferences 500 500 375 300 300 300 Mayor's Association 1 attendee 500 300 300 620 250 250 Total 18,150 17,950 16,450 16,170 16,800 16,800 6277 MILEAGE ALLOWANCE Miscellaneous Mileage 1,400 50 1 1 400 1 400 1,400 1,400 Linked to 6275 Total 1,400 50 1 1,400 1,400 1 6278 SUBSISTANCE ALLOWANCE NLC Spring (DC) 3 [7a 500 1 1 1 1,000 1,500 1,500 NLC Fall 4 @ $ 250 1,000 1 1 7 000 1 1 1 NLC Board 550 550 550 550 LMC Annual 3 a@ $150 750 450 450 450 450 450 Other Conferences 200 2D0 200 200 200 200 Total 3 3 3 3,200 3,700 3,700 6280 DUES & SUBSCRIPTIONS Mayor Association Dues 20 20 20 25 25 25 Misc. 60 50 50 50 50 50 Total 80 70 70 75 75 75 Total Net of Personnel 24,430 24,370 23,170 22,695 23 23,845 TOTAL EXPENSES $ 136 $ 136,168 $ 132 $ 131,608 $ 134,943 $ 1347343 -35- COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 02 1010 Administration DESCRIPTION OF ACTIVITY Administration reflects the expenses involved in the general administration of the City and its services. In addition to the activities involved in serving the City Council to carry out its directives and providing the ultimate supervisory authority for all of the individual departments, the Administration Department also has direct management responsibilities for information technologies, cable television, general City communications functions, budget development and management, capital improvement planning, website management, physical facility planning, energy management, facility security coordination, airport noise complaint coordination, and generally all issues that do not fall directly into individual departments. MAJOR OBJECTIVES FOR 2014 1. Develop balanced 2014 budget within financial parameters set by City Council. 2. Administer Council directives for service levels in response to economic conditions. 3. Develop 2014 -2019 Capital Improvements Program. 4. Continue integration of City website design and utilities into department operations and activities to enhance customer experience with website. 5. Conclude cable franchise renewal negotiations with Charter Communications. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Projected Projected Projected Projected Item 2010 2011 2012 2013 2014 Full -time employees 185 184 177 178 180 Gen Fund Budget managed $25 $24,186 $24 $25,251 $25 Total All Budgeted Funds $ 52 million $ 52 million $54 million $ 66 million $ 61 million Mood 's Bond Rating Aa1 Aaa Aaa Aaa Aaa Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Proposed Proposed Position Title 2010 2011 2012 2013 2014 City Administrator 1 1 1 1 1 Asst. City Administrator 1 1 1 1 1 Dept. Specialist 1 1 1 1 1 Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Proposed Position Title 2010 2011 2012 2013 2014 None -36- Summary Budget Department 02 Administration 2010 2011 2011 2012 2012 2013 2014 Actual Adopted Actual Adopted Actual Adopted Revenue. Expenditures: Salaries & Wages 273,055 274,860 263,895 280,012 273,557 293,510 297 Emp. Benefits 85,907 90,360 85,331 92,699 88,562 92,879 98,314 Supplies 392 300 668 200 631 225 260 Contractual Serv. 792 975 911 1 1 1 1 Repairs & Maint. - - - - - - - Train inqlTravellDues 12,772 14,441 11,551 14,260 11,752 13,491 13,500 Other Exp. - - - 236 _ - Capital outlay - - - - - Total Exp 372,918 380,936 353,355 388,371 376,506 401,855 410,724 Net provision to (use of } (372,918) (380,936) (363,355) (388,371) (376,506) (401,855) (401,855) general revenues 2014 CAPITAL OUTLAY None -37- City► of Apple Valley Budget Summary 2014 Budget ADMINISTRATION 2012 Council 2013 Council 0630113 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recvmm Budget Budget 6110 - SALARY- REGULAR EMPLOYEES 263,895 274,845 273,651 281,767 141,124 287,396 287,396 6113 - OVERTIME- REGULAR EMPLOYEES 0 0 274 0 221 0 0 6122 - COMP REQUEST 0 -368 -394 6123 - SALARY -OTHER 5 11,743 9,724 9,724 6105 - SALARIES AND WAGES 263,895 280,012 273,557 293,510 140,951 297,120 297,120 6138 - MEDICARE 3,671 4,060 3,917 4,256 1,989 4,308 4,308 6139 - FICA 14,496 16,376 15,606 18,198 8,505 17,119 17,119 6141 - PENSIONS -PERA 19,233 20,301 20,009 21,279 10,219 21,541 21,541 6142 - WORKERS COMPENSATION 1,404 1,450 1,433 1,543 753 1,554 1,564 6144 - LONG -TERM DISABILITY INSURANCE 746 812 778 851 402 862 862 6145 - MEDICAL INSURANCE 43,507 49,700 43,118 46,752 25,370 52,920 52,920 6146 - DENTAL INSURANCE 2,665 3,087 1,591 6147 - LIFE INSURANCE -BASIC 32 35 17 6148 - LIFE INSURANCE- SUPPIDEPEND 578 579 283 6125 - EMPLOYEE BENEFITS 86,331 92,699 88,56 92,879 49,131 98,314 98,314 6100 - TOTAL PERSONNEL SERVICES 350,226 372,711 362,119 386,389 190,082 395,434 395,434 6210 - OFFICE SUPPLIES 102 150 299 150 7 190 190 6211 - SMALL TOOLS & EQUIPMENT 542 214 0 6229 - GENERAL SUPPLIES 23 50 118 75 0 70 70 6205 - SUPPLIES 668 200 631 225 7 260 260 6237 - TELEPHONE /PAGERS 911 1,200 1,330 1,400 627 1,205 1,205 6238 - POSTAGEIUPSIFEDEX 0 0 0 0 6239 - PRINTING 0 0 437 350 335 325 325 6230 - CONTRACTUAL SERVICES 911 1,200 1,768 1,750 962 1,530 1,530 6260 - REPAIRS AND MAINTENA 0 0 0 0 0 0 0 6275 - SCHOOLS/CON F ERE NCES /EXP LOCAL 1,138 1,900 1,226 1,300 799 1,260 1,260 6276 - SCHOOLSICONFERENCESIEXP OTHER 3,044 4,680 2,995 4,430 901 4,520 4,520 6277 - MILEAGE/AUTO ALLOWANCE 4,658 4,720 4,691 4,720 2,227 4,670 4,670 6278 - SUBSISTENCE ALLOWANCE 400 600 500 600 0 600 600 6279 - EDUCATION ASSISTANCE 6280 - DUES & SUBSCRIPTIONS 2,311 2,360 2,339 2,441 2,323 2,450 2,450 6270 - TRAINING/TRAVEL/DUES 11,551 14,260 11,752 13,491 6,251 13,500 13,500 6200 - TOTAL OPERATING COSTS 13,130 15,660 14,150 15,466 7,219 15,290 15,290 6399 - OTHER CHARGES 0 236 0 6301 - OTHER EXPENDITURES 0 236 0 6300 - TOTAL OTHER EXPENDITURES 0 236 0 6001 - EXPENDITURES 363,355 388,371 376,506 401,855 197,301 410,724 410,724 -38- CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 02: ADMINISTRATION -1010 COMPANY 1 000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN SALARIES ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6110 Regular Employees 272 274,845 281,767 281 287 287,398 6111 Salaries - Part time 6112 Salaries - Seasonal Temp 6113 Overtime - Regular - 6123 Salaries - Other 2 5 11,743 11 9 9 6138 Medicare 3,985 4,060 4,256 4,256 4 4 6139 FICA 17,041 16 18 18,198 17 17,119 6141 Pension - PERA 19 20 21 21 21 21,541 6142 Work Comp Ins 1,430 1,450 1,543 1,543 1,564 1,564 6144 Long - terra Disability Insurance 797 812 851 851 862 862 6145 Hospital & Life Insurance 47 49,700 46,752 46 52 82,920 Total 365,220 372 386 386,389 395,434 395,434 6210 OFFICE SUPPLIES Miscellaneous 200 150 150 200 200 200 ( (10) Total 200 150 150 200 190 190 6229 GENERAL SUPPLIES Various 100 50 75 75 75 75 (5) (5) Total 100 50 75 75 70 70 6237 TELEPHONEIPAGERS Mobile Phones 900 1,200 1 1 1,300 1,300 ( ( Total 900 1,200 1,400 1 1,205 1,205 6238 POSTAGEIUPSIFEDEX 25 - Total 25 6239 PRINTINGIPUBLISHING Various 50 - 350 335 350 350 (25) (25) Total 50 - 350 335 325 325 6265 REPAIRS - EQUIPMENT Total - _ _ 6275 SCHOOUCONFIEXP - LOCAL Workshops /Meetings 1 1,500 1,100 900 1,100 1 Meetings (Chamber related) 450 400 200 120 160 160 Total 2 1,900 1,300 1,020 1,260 1 6276 SCHOOLICONFIEXP - OTHER NLC Fall 1 1 650 1 1 350 1,350 1,350 1,350 1 1 350 LMC 900 700 450 350 500 500 I C MA 1 1 1 1 1 1 1 750 MCMA (1 attendee @ $880) 880 880 880 900 920 920 Total 4 4,680 4 4 4 4,520 6277 MILEAGE ALLOWANCE Car Allowance ($385 per month) 4,620 4 4,620 4,620 4,620 4,620 Other Mileage 100 100 100 50 50 50 Total 4 4 4 4,670 4 4,670 6278 SUBSISTANCE ALLOWANCE NLC Fall 250 250 250 250 250 250 LMC (1 @ $150) 150 150 150 - 150 150 ICMA 200 20+0 200 200 200 200 Total 600 600 600 450 600 600 -39- CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 02: ADMINISTRATION - 1010 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 5280 DUES & SUBSCRIPTIONS MAMA 45 45 45 45 45 45 MCMA - Administrator 115 125 125 155 160 160 MCMA - Assistant 90 100 105 125 130 130 ICMA - Administrator 950 985 1 1,040 1 1,045 ICMA - Assistant 790 780 805 833 845 845 Notary Dues 185 100 100 100 MPAL 25 25 25 25 25 25 Rotary 200 200 200 200 200 200 Total 2,391 2,350 2 2 2450 2,450 5281 UNIFORM /CLOTHING ALLOWANCE Total Total Net of Personnel 15,715 15,660 15,465 14,883 15,290 15 TOTAL EXPENSES ABOVE $ 380 $ 388,371 $ 401,855 $ 401,272 $ 410,724 $ 410,724 -40- G 00000 Apple gall e Notes: This pa left intentionall blank -41- COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 03 1015 city Clerk/Elections DESCRIPTION OF ACTIVITY Carries out the duties of the City Clerk's office, as prescribed by State Statute, and manages all functions of the office, including: serving as the Clerk to the City Council; preparing official meeting agendas and minutes; publishing legal notices; conducting bid openings; processing contracts and agreements; administering issuance of municipal licenses; filing insurance claims; filing certified documents with the County and other agencies; coordinating the election process; coordinating auctions; and maintaining official records and files for the City. MAJOR OBJECTIVES FOR 2014 In addition to the regular and recurring duties assigned to the City Clerk's office, the major objective for 2014 will be to prepare for and administer the Primary and General Elections; including securing polling sites, recruiting and training judges, testing equipment, ordering supplies, and coordinating the absentee ballot process. IMPACT MEASURES 1 PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2010 2011 2012 2013 2014 Agenda Packets & Minutes 29 30 26 24 24 Resolutions 230 230 260 230 230 Ordinances 32 19 9 10 10 Public Hearing Notices 34 31 26 26 26 Legal Ads 107 64 54 54 54 Licenses & Permits 322 361 421 319 350 Insurance Claims 59 61 63 66 60 Agreements /Contracts 84 150 156 80 80 Change orders 17 20 69 12 12 Bid Openings 11 12 10 10 10 Elections 2 0 2 0 2 Total Voters - Prim ./Spec. 4 NA 2, 581 NA 2 Total Voters - Genl. 21,271 NA 29715 NA 21 Election Day Regist. - PIS 338 NA 116 NA 115 Election Day Regist. - G 2 NA 5,146 NA 2 Absentee Ballots - PIS 159 NA 133 NA 175 Absentee Ballots - G 1 NA 2, 993 NA 2 C U P'sl I U P's Filed 7 3 9 3 3 Vacations Filed 6 5 0 1 1 Auctions 3 4 6 4 4 Scanned Documents 1 2 13 13 12 1 000 12,000 -42- Regular Status Personnel Schedule -- FTE's Adopted Adopted Adopted Proposed Proposed Position Title 2010 2011 2012 2013 2014 City Clerk 1 1 1 1 1 Clerical Assistant .6 .6 0 0 0 Administrative Specialist .75 1 1 Summary Budget Department 03 -- City Clerk 1 Elections 2011 2011 2012 2012 2013 2014 Adopted Actual Adopted Actual Adopted Proposed Revenue. License: TOBACCO 8 11 11 695 9 12 TRASH COLLECTION 4 5 5 5 5 5 KENNEL 120 - 120 -- - - FU EL 12 12 12,660 12 12 12,900 LIQUOR I WINE 103 96 94 97,318 99,090 109,520 BEER ON & OFF 6 25,230 5 6 5 5 TRANSIENT MERCH. 4 9 8 1 0 8 7 VENDING MACHINES 2,000 1 1 1 1 1 MASSAGE THERAPY - 7 5, 600 7 6 6 LICENSE -OTHER 2 4,285 2 2 2 2 ELECTION FILING - _ _ SALE OF ASSETS/ AUCT. 20,000 43 20,000 100 20 20 162, 520 218 168 245 169,900 182,275 Expenditures: Salaries & Wages 105 108 139 134,672 133 151 Em p. Benefits 29, 013 33 41 37 46,804 47 7 275 Supplies 900 2 3,100 1 900 2 Contractual Serv. 14 7 75,075 59 13 73, 875 Repairs & Maint. 5 5 5 5 5 5 Training/Travel /Dues 57 52,243 57 55 57,807 60 Other Exp. - -- 2 2 - 2 Capital outlay - - - - 1 - Total Exp 213,424 209, 388 316 296 259,929 344 Net addition to (use of) (50, 904) 8, 741 ( 147, 523) (50 980} (90, 029) ( 162,460) g eneral revenues 2014 CAPITAL OUTLAY none -43- City of Apple Valley Budget Summary 2014 Budget CITY CLERK/ELECTIONS 2012 Council 2013 Council 06130/13 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Adrnin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6110 SALARY- REGULAR EMPLOYEES 98,473 113,250 112,746 125,432 47,155 121,630 121,630 6111 - SALARY PART -TIME 3,828 0 30 0 0 0 0 6112 - SALARY - SEASONAL TEMP 5,954 6,900 10,189 0 4,925 13,000 13,000 6113 - OVERTIME- REGULAR EMPLOYEES 432 7,800 11,535 3,000 277 13,000 13,000 6121 - INSURANCE CASH BENEFIT 480 60 6122 -- COMP REQUEST 0 •-853 -13 6123 - SALARY -OTHER 3,020 5,261 4,328 4,328 6124 - OVERTIME- SEASONAL TEMP 546 0 6105 - SALARIES AND WAGES 108,687 130,970 134,672 133,693 52,404 151,958 151,958 6138 - MEDICARE 1,455 1,899 1,917 1,939 726 2,203 2,203 6139 - FICA 6,222 8,118 8,197 8,289 3,106 9,421 9,421 6141 - PENSIONS -PERA 7,543 8,994 8,972 9,475 3,438 10,074 10,074 6142 - WORKERS COMPENSATION 646 776 895 802 313 912 912 6144 LONG -TERM DISABILITY INSURANCE 286 337 321 379 141 365 365 6145 - MEDICAL INSURANCE 15,826 21,840 15,551 25,920 9,341 24,600 24,300 6146 - DENTAL INSURANCE 1,310 0 1,309 0 665 0 0 6147 - LIFE INSURANCE -BASIC 16 19 7 6148 - LIFE INSURANCE -SUPP /DEPEND 0 0 5 6125 - EMPLOYEE BENEFITS 33,304 41,964 37,181 46,804 17,742 47,575 47,275 6100 - TOTAL PERSONNEL SERVICES 141,992 172,934 171,853 180,497 70,147 199,533 199,233 6210 - OFFICE SUPPLIES 2,003 1,600 892 500 362 1,600 1,600 6211 - SMALL TOOLS & EQUIPMENT 340 0 0 6229 - GENERAL SUPPLIES 486 1,500 924 400 0 1,200 1,200 6205 - SUPPLIES 2,829 3,100 1,816 900 362 2,800 2,800 6231 - LEGAL SERVICES 0 6236 - ELECTION JUDGE PAYMENTS 0 56,550 52,924 0 0 59,700 59,700 6239 - PRINTING 3,867 13,200 4,279 8,950 2,044 10,350 10,350 6249 - OTHER CONTRACTUAL SERVICES 3,408 5,325 2,597 4,325 300 3,825 3,825 6230 - CONTRACTUAL SERVICES 7,275 75,075 59,800 13 2,344 73,875 73,875 6265 - REPAIRS - EQUIPMENT 5,050 5,550 5,050 5,550 5,050 5,550 5,550 6260 - REPAIRS AND MAINTENA 5,050 5,550 5,050 5,550 5,050 5,550 5,550 6275 - SCHOOLSICONFERENCESIEXP LOCAL 75 900 282 900 60 900 900 6276 - SCHOOLSICONFERENCESIEXP OTHER 631 900 644 900 645 2,400 2,400 6277 - MILEAGE /AUTO ALLOWANCE 11 1,000 648 300 0 1,000 1,000 6278 - SUBSISTENCE ALLOWANCE 100 200 100 200 100 400 400 6280 - DUES & SUBSCRIPTIONS 51,427 54,334 53,730 55,507 27,482 55,877 55,877 6270 - TRAINING/TRAVEVDUES 52,243 57,334 55,404 57,807 28,287 60,577 60,577 6200 - TOTAL OPERATING COSTS 67,398 141,059 122,070 77,532 36,043 142,802 142,802 6310 - RENTAL EXPENSE 0 2,200 1,992 0 0 2,700 2,700 6399 - OTHER CHARGES 0 425 0 6301 - OTHER EXPENDITURES 0 2,200 2,417 0 0 2,700 2,700 6300 - TOTAL OTHER EXPENDITURES 0 2,200 2 0 0 2 2,700 6720 - CAPITAL OUTLAY - FURNITURE & FIX 1,900 0 0 6700 - TOTAL CAPITAL OUTLAY 0 1,900 0 0 6001 - EXPENDITURES 209,389 316,193 296,340 259,929 106,190 345,035 344,735 -44- CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 03: CITY CLERK/ELECTIONS - 1015 COMPANY 1000: GENERAL FUND J DE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6110 SALARIES Regular Employees 80,465 113 125 117,432 121,630 121,630 6111 Salary - Parttime 21 - 6112 *Salary- Seasonal Temp - 6 - 5 13,000 13,000 6113 Overtime - Reg 2,500 7,800 3,000 3 13,000 13,000 6123 Salaries - Other 1 3,02.0 5 5,261 4 4,328 6138 Medicare 1,526 1 1 1,939 2 2 6139 FICA 6 8,118 8 8 9 9,421 6141 Pension - PERA 7 8 9,475 9 10,074 10,074 6142 Work Comp Ins 620 776 802 802 912 912 6144 Long -term Disability Insurance 236 337 379 379 365 365 6145 Hospital & Life Insurance 12 21 25,920 25,920 24 24 Total 134,228 172,934 180,497 177 199,534 199 6210 OFFICE SUPPLIES Miscellaneous 500 500 500 500 500 500 *Polling Place /Election Supplies - 1,100 1,'100 1 Total 500 1, 600 500 500 1, 600 1, 600 6229 GENERAL SUPPLIES Miscellaneous 400 400 400 400 400 400 *Polling Place Supplies & Signs & - 800 800 800 Various Election Supplies *Scanner, Label Printer, Hub Switch 300 Total 400 1,500 400 400 1 11200 6236 ELECTION JUDGE PAYMENTS *Election: Primary & General *Head Judges 1,500 hours aO $11.00 - 15 16 16 *Other Judges 4,800 hours @ $9.00 - 40 43 43 Total - 56 - - 59 59,700 6239 PRINTING/PUBLISHING Legal Notices 7 7, 350 7 5 5, 000 5 Dakota County Filing Fees 1 1,100 1 1 1 1 *Election Judge Manuals - 1 1 1 `General Election Ballots -- 2 2,000 2 *Election Postal Verification Cards - 750 750 750 Business Card Stock, Misc. 500 500 500 500 500 500 Total 8 13,200 8,950 6 10 10,350 6249 OTHER CONTRACTUAL SERVICES Update Codification of Ordinances 5 5 4 4 3 3,500 Host City Code on Web Site 325 325 325 325 325 325 Total 5,800 5 4,325 4, 325 3 3 6265 REPAIRS - EQUIPMENT Office Equipment Repairs 500 500 500 500 500 500 *Annual Maintenance for Vote Tabulators ($125/tabulator) 2 2 2 2 2,250 2 HAVA Equipment ($175/machine) 2,800 2 2,800 2 2,800 2 Total 5 5 5,550 5,550 5 5,550 6275 SCHOOLICONFIEXP - LOCAL Workshops 400 400 400 400 400 400 Meetings 300 300 300 300 300 300 Other 200 200 200 200 200 200 Total 900 900 900 900 900 900 6276 SCHOOLICONFIEXP - OTHER MCFOA 900 900 9030 900 900 900 IIMC 1,500 1 Total 900 900 900 1 900 1 2 2,400 -45- CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 03: CITY CLERK/ELECTIONS - 1015 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN 6277 MILEAGE ALLOWANCE ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND Allowance, Clerk 300 300 300 300 300 300 Mileage, Election Judges & Employee - 700 700 700 Total 300 1 300 300 1 1,000 6278 SUBSISTENCE ALLOWANCE MCFOA, IIMC, LMC 200 200 200 200 404 400 Total 200 200 200 200 400 400 6280 DUES & SUBSCRIPTIONS 11MC 165 175 175 185 185 185 MC FOA 75 75 75 75 75 75 LMC Directory 65 65 65 65 65 65 Other 300 300 300 300 300 300 NLC Dues 4 4,205 4 3 3 3,813 LMC Dues 26,418 26 26 26 27,893 27,893 Metro Cities Dues 12,068 12 13 12,594 12 12 Municipal Legislative Commission 10 10 10 10 10,500 10,500 Dakota Co. Historical Society 250 250 250 250 250 250 AV Trademark 1,650 Total 55,696 54 55,507 53,979 55 55,877 6310 RENTAL EXPENSE Polling Places - 1 1 1,500 *Van/Trailer for Set -Up - 1 1260 1 Total 2 - - 2 2 6720 CAPITAL OUTLAY - OFFICE FURN Fire Proof File Cabinet 1, 900 1 Total - - 1,900 1, 900 - - 6740 CAPITAL OUTLAY - MACH EQ *Voting Tabulators (19 machines) move to FCPF Total _ .. Total Net of Personnel 79,196 143,259 79 75,554 145 145,502 TOTAL EXPENSES $ 213 $ 316 $ 259 $ 253,051 $ 345 $ 344,735 * Election- related expenses -46- woo **so 00000 9006 000, Apple Valle Notes: This pa left intentionall blank -47- COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 i- General Fund 04 1020/102/ Human Resources /Front Desk DESCRIPTION OF ACTIVITY The Human Resources Department serves as a strategic partner in support of the Clay's mission to promote a team philosophy within the organization and develop a quality workplace together. Our core services and competencies include recruitment and staffing, employee relations, organizational and employee development, safety and health programs, compensation and benefits, payroll, policy and procedure development and administration, and regulatory compliance. MAJOR OBJECTIVES FOR 2014 • Complete job evaluation and market study to replace obsolete job evaluation system • Update personnel policies • Implement required provisions of Affordable Care Act IMPACT MEASURES 1 PERFORMANCE INDICATORS Projected Projected Projected ITEM 2010 2011 2012 2013 2014 PERFORMANCE INDICATORS Employment actions processed 425 428 560 552 655 New hires 92 115 138 140 Rehires 209 192 214 215 Other: promotion, transfer, status change 127 253 340 300 Employment applications processed 797 1 2108 2000 2000 Checks generated 10,552 9 9940 9975 10,000 W-2s generated 691 668 653 675 595 Section 125 enrollment savings $29,542 $30,538 $17,063 $17,000 $17,500 Benefit enrollments /changes processed Mid -year 31 36 49 50 50 Open enrollment: medical/dental/life 295 285 107 71 75 Front desk Calls /visitors 28,952 New resident packets 575 Utility bill payments processed 37,108 Public notices posted 992 -48- Projected Projected ITEM 2010 2011 2012 2013 2014 OUTCOME MEASURES Days to fill vacancies 45 62 60 60 60 Turnover rate - FT 2.14% 4.52% 3.91% 3.00% 4.00% Turnover rate - PT 6.28% 6.67% 4.26% 6.00% 6.00% Turnover rate - PT Liquor 29.41% 44.12% 42.42% 40.00% 40.00% Turnover rate — Paid -on -Call Firefighters 9.33% 8.00% 8.00% Performance review completion 140% 100% 100% 100% 100% Health claims experience 67.38% 70.70% 75.00% 74.00% 75.00% Safety metrics Workers' comp. experience modifier 1.03 0.91 0.8 0.75 0.8 Days array from work 341 80 80 80.5 90 Restricted days 553 217 79 90 95 Regular Status Personnel Schedule - -FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2010 2011 2012 2013 2014 HUMAN RESOURCES MGR 1.0 1.0 1.0 1.0 1 HR REPRESENTATIVE 1.0 1.0 1,0 DEPARTMENT SPECIALIST 1.0 .75 HR/PAYROLL TECHNICIAN 1.0 1.0 1.0 1.0 1 PAYROLL COORDINATOR 1.0 1.0 1.0 1.0 1 BACK -UP RECEPTIONIST 0.6 0.6 0.25 .25 RECEPTIONIST 1.0 1.0 1.0 1.0 1 Temporary Status Personnel Schedule — Hours (Part Time) Adopted Adopted Adopted Adopted Proposed Position Title 2010 2011 2012 2013 2014 None Summary Budget Department 04 Human Resources 2010 2011 2011 2012 2012 2013 2014 Actual Adopted Actual Adopted Actual Adopted Proposed Expenditures; Salaries & Wages 363,301 364,522 351,513 361,062 261,674 323,342 327 Emp. Benefits 113,477 132,537 107,630 121,525 76,997 102,745 110,718 Supplies 1,948 1 729 1 643 1,000 225 Contractual Serv. 36,961 84,350 76,441 51 73,127 55,850 36 Training/Travel /Dues 4,699 5,430 4,766 5 4,317 4,250 5 Other Exp. 5,562 11,500 7,492 13,500 3,169 10,500 12,750 Capital outlay - - 673 - - 525,948 599,789 549,244 554,332 419,927 497,687 493,696 Net addition to (use of } (525,948) (599,789) (549,244) (554,332) (419,927) (497,687) (493,696) general revenues 2014 CAPITAL OUTLAY none City of Apple Valley -49- Budget Summary 2014 Budget HUMAN RESOURCES/FRONT DESK 2012 Council 2013 Council 06/30/13 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 348,079 346,062 251,057 311,081 129,586 314,238 314,238 6112 - SALARY - SEASONAL TEMP 0 0 5,333 0 225 0 0 6113 - OVERTIME- REGULAR EMPLOYEES 2,288 2,000 6,377 2,000 4,609 3,000 3,000 6121 - INSURANCE CASH BENEFIT 3,133 2,012 1,215 6122 - COMP REQUEST -1,987 -3,117 -1,519 6123 - SALARY -OTHER 13,000 10,261 10,697 10,697 6124 - OVERTIME- SEASONAL TEMP 12 0 6105 - SALARIES AND WAGES 351 361,062 261,674 323,342 134,115 327,935 327,935 6138 - MEDICARE 5,065 5,146 3,725 4,689 1,927 4,741 4,741 6139 - FICA 21,656 22,004 15,925 20,047 8,241 20,270 20,270 6141 - PENSIONS -PERA 25,134 25,730 18,124 23,297 9,619 23,703 23 6142 - WORKERS COMPENSATION 2,072 2,102 1,536 1,940 792 1,962 1,952 6144 - LONG -TERM DISABILITY INSURANCE 994 1,023 687 932 377 942 942 6145 - MEDICAL INSURANCE 46,921 65,520 32,716 51,840 22,393 60,000 59,100 6146 - DENTAL INSURANCE 4,281 0 3,861 0 2,121 0 0 6147 - LIFE INSURANCE -BASIC fi1 43 23 6148 - LIFE INSURANCE- SUPPIDEPEND 1,446 379 193 6125 - EMPLOYEE BENEFITS 107,630 121,525 76,997 102,745 45,688 111,618 11718 6100 - TOTAL PERSONNEL SERVICES 459,143 482,587 338,671 426,087 179,803 439,553 438,653 6210 - OFFICE SUPPLIES 690 800 609 500 125 75 75 6211 - SMALL TOOLS & EQUIPMENT 26 0 0 6229 - GENERAL SUPPLIES 13 750 34 500 139 150 150 6205 - SUPPLIES 729 1,550 643 1,000 264 225 225 6235 CONSULTANT SERVICES 73,387 42,500 68,674 49,000 10,509 38,000 31,000 6238 - POSTAGEIUPSIFEDEX 94 0 190 50 27 554 554 6239 - PRINTING 2,959 2,500 4,263 3,000 949 1,000 1,000 6249 - OTHER CONTRACTUAL SERVICES 0 6,400 0 3,800 0 3,800 3,800 6230 - CONTRACTUAL SERVICES 76,441 51,400 73,127 55,850 11,484 43,354 36,354 6260 - REPAIRS AND MAINTENA 0 0 0 0 0 0 0 6275 - SCHOOLSfCONFERENCESIEXP LOCAL 2,807 3,050 2,480 2,000 1,342 1,950 1,950 6276 - SCHOOLSICONFERENCESIEXP OTHER 686 150 790 500 235 2,575 2,575 6277 - MILEAGE/AUTO ALLOWANCE 0 700 32 300 0 50 50 6280 - DUES & SUBSCRIPTIONS 1,272 1,395 1,015 1,450 389 1,139 1,139 6270 - TRAiNING/TRAVEUDUES 4,766 5,295 4,317 4,250 1,966 5,714 5,714 6200 - TOTAL OPERATING COSTS 81,935 58,245 78,087 61,100 13,714 49,293 42,293 6399 - OTHER CHARGES 7,492 13,500 3,169 1 0,500 4,275 6,750 12,750 6301 - OTHER EXPENDITURES 7,492 13,500 3,169 10,500 4,275 6,750 12,750 6300 - TOTAL OTHER EXPENDITURES 7,492 13,500 3,169 10,500 4,275 6,750 12,750 6725 - CAPITAL OUTLAY - OFFICE EQUIP 673 0 0 0 0 0 0 6700 - TOTAL CAPITAL OUTLAY 673 0 0 0 0 0 0 6001 - EXPENDITURES 549,243 554,332 419,927 497,687 197,793 495,596 493,696 -50- CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 04: HUMAN RESOURCES/FRONT DESK - 1020 & 1021 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN SALARIES ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6110 Regular Employees 356,913 346 311,081 278 314 314,238 6111 Salary- Parttime 6112 Salary- Seasonal Temp 6113 Overtime - Reg 4 2,000 2,000 6,000 3 3,000 6123 Salaries - Other 3,609 13,000 10,261 4,755 10,697 10,697 6138 Medicare 5 5,146 4 4 4,741 4 6139 FICA 22,601 22 20,047 17,583 20,270 20,270 6141 Pension PERA 26,428 25 23 20,560 23,703 23,703 6142 Work Comp Ins 2,160 2,102 1,940 1 1,962 1,962 6144 Long -term Disability Insurance 1,184 1 932 822 942 942 6145 Hospital & Life Insurance 74,880 65,520 51,840 47 60,000 59 Total 497,059 482,587 426,087 382,186 439,553 438,653 6210 OFFICE SUPPLIES Miscellaneous 750 800 500 75 75 75 Total 750 800 500 75 75 75 6229 GENERAL SUPPLIES Miscellaneous 700 750 500 300 150 150 Total 700 750 500 300 150 150 6235 CONSULTANT SERVICES Staff Training and Development 10,000 12,000 10,000 1,500 5 i 5 Short -term Disability case manager 3 3,000 3,000 3,000 3,000 3,000 Other (Special Legal) 10 9 9,000 4 5 5,000 Other (Special Selection) 5,000 5,000 5 Benefits Consultant 8 4,000 3,000 - - _ Job Evaluation Consultant 8,000 8,000 8,000 10 10,000 Safety Consultant 5,000 6,000 6,000 3,000 3 3,000 Negotiations Consultant 12,000 10 2 7,000 - Total 48,000 42,500 491000 26 38,000 31,000 6238 POSTAGEIUPSIFEDEX City Wide P.O. Box 504 504 504 Courier 50 50 50 50 50 Total 50 0 50 554 554 554 6239 PRINTING /PUBLISHING City Wide Recruitment (Ads etc.) 2 2 3,000 1 1 1,000 General - recruitment brochures, apps - _ _ Total 2,600 2 3,000 1,000 1 1,000 6249 OTHER CONTRACTUAL SERVICES NEO Gov Software Maint 3,700 3,900 3,800 3,800 3,800 3 Scanning licenses MOVED fr 6249 On -line benefits enrollment software 2,500 0 _ _ _ Total 3 6 3,800 3,800 3 3 800 6275 SCHOOL /CONFIEXP - LOCAL Staff Training and Development 0 0 0 - _ _ Misc Workshops 2 2,600 1 1 1,200 1 ,200 Misc Meetings 500 450 400 750 750 750 Total 3,000 3,050 2,000 2,000 1 1 6276 SCHOOLJCONFIEXP - OTHER Regional Conf. 0 0 0 - 1 1,775 MPELRA Summer Conf 450 150 500 760 800 800 Total 450 150 500 760 2,575 2,575 6277 MILEAGE ALLOWANCE Miscellaneous Mileage 750 700 300 50 50 50 Total 759] 7001 300 50 1 50 50 -51- CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 04: HUMAN RESOURCESIFRONT DESK - 1020 & 1021 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN 5280 DUES & SUBSCRIPTIONS ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND NIMPELRA 150 150 150 175 175 175 I PMA- National 145 150 50 140 140 140 IPMA -Local chapter 2 25 25 APA- National 50 50 275 219 219 219 APA -Local chapter 50 50 50 SHRM 160 170 180 180 180 180 MN Safety Council 375 375 445 - - _ Misc Publications 350 500 350 350 350 350 Total 1 1 1,450 1,139 1,139 1 6310 LEASE Fitness Center equipment Total Q 0 0 6399 OTHER CHARGES Recognition Program 3,500 3 3,500 3,500 3,500 3,500 Employee Gatherings 2 2 500 500 250 250 Volunteer Coordinator Program 6,000 Wellness Program (To Self Ins Fund) 3,000 3,500 3,000 3,000 - _ Safety Committee 3,000 4,000 3,500 3,500 3,000 3 Total 11,500 13,500 10,500 10,500 6 12 750 Total Net of Personnel 72 71,745 71 45,678 56,043 55 TOTAL EXPENSES 569,789 554,332 497,587 428 495,596 493,696 -52- *so 0000 0 0 * epe Deny 1804 1 A p"p e Valle Notes: This pa left intentionall blank -53- COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 05 1030 Information Technology DESCRIPTION OF ACTIVITY The Information Technology division is responsible for enabling and enhancing efficient business processes through the adoption and management of technology- related resources. The division's core services include user application support, workstation provisioning and management, wired and wireless network and infrastructure administration, software lifecycle management, security and risk management, telecommunications administration, print and media management, and backup and recovery services. MAJOR OBJECTIVES FOR 2014 The employees covered under this company provide the daily care and maintenance to the hardware, software, network infrastructure, and user support. In addition to the routine daily assignments, major goals for 2014 include: 1. Hire additional IT staff (IT Technician) to assist with the day -to --day troubleshooting and management of technology. 2. Replace the three server virtual hosts running VMware and upgrade to the latest ESXi vSphere operating system. 3. Upgrade and replace approximately one half of the City's aging Cisco networking equipment with new high -speed switching infrastructure. 4. Upgrade and replace computer workstations as planned in the annual replacement cycle and lifecycle management plan. 5. Assist Various departments with line -of- business application implementations and upgrades. IMPACT MEASURES 1 PERFORMANCE INDICATORS Actual Actual Projected Projected Item 2011 2012 2013 2014 Number of user accounts 349 362 376 380 Number of PC's and Laptops 248 256 263 270 supported Number of servers 35 38 32 32 Number of network nodes 42 45 50 54 (firewalls, switches, APs, WLCs, bridges, etc.) Number of sites supported 18 18 20 20 Number of printers, copiers, 100 100 92 90 scanners, fax Number of VolP phones & 320 330 330 330 devices Number of PC applications 118 128 130 130 supported Number of projects worked on 34 34 32 28 Size of weekly backups (GB) 809 1 050 1800 2200 Number of web HelpDesk 715 700 900 900 requests -54- Regular Status Personnel Schedule -- FTE's Adopted Adopted Adopted Proposed Position Title 2011 2012 2013 2014 IT Manager 1 1 1 1 IT Network Specialist 1 1 1 1 IT PC Specialist 1 1 1 1 IT Technician - - - 1 Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Position Titl 2012 2013 2014 Summer Intern 1 1 1 0 BUDGET SUMMARY: Summary Budget Department 05 Information Technolo 2011 2012 2012 2013 2013 2014 Actual Adopted Actual Adopted Projected Proposed Expenditures. Salaries & Wages 226 232 233,014 238,063 241,930 287 Emp. Benefits 68,606 73 69,610 71 71,928 97 Supplies 14,161 8 20,189 8 8 11 Contractual Serv. 109,364 143,660 170,160 136,840 1 57 157 Repairs & Maint. 5 1 6 6 6 6 Training/Travel/Dues 21 22 13 20 19,340 20 Other Exp. 8 17 10,606 16 8 11 Capital outlay 182, 864 137 35,047 144,000 144 112 Net addition to (use of) 637 2 511 635,690 559 642,195 656,888 704,081 g eneral revenues -55- CAPITAL OUTLAY 2012 2013 2013 2014 CAPITAL OUTLAY - OFFICE EQUIP Adopted Adopted Projected Proposed Printer Replacements 4 6 6 6 Server /Workstation Hardware Upgrades 50 30,000 30 54,000 Server /Workstation Software 1 4 1 - Cisco Networking Switch Upgrades /Replacements 40,000 40 70,000 40, 000 Backup NAS & Tape Autoloader - SSL VPN Connector Module - - _ - Cisco Ironport Web Security Appliance - - - _ Virtual Desktop Environment 30,000 5 }400 - SAN (Storage Area Network) 15 - 18, 000 AMAG Card Access Software Upgrade -- - - Netmork Expansion: Ice Arena ( "10) IAquafic Center ('12) 15,004 - _ Cisco Wireless Access Points /Mgmt. 2 - 1 4 Toughbook Laptop Replacement 8, 000 87000 6 - Agenda Management Software /Hardware 24 24 _ IT Server Racks _ _ _ Phone System Replacement _ UPS Replacement Batteries 2 2 - .. Total 137 1 44, 000 144, 000 122, 800 -56- City of Apple Valley Budget Summary 2014 Budget INFORMATION TECHNOLOGY 2012 Council 2013 Council 06/30/13 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget p 6110 - SALARY - REGULAR EMPLOYEES 218,901 218,294 223,686 223,787 112,246 302,622 279,541 6112 - SALARY - SEASONAL TEMP 5,650 7,800 8,435 7,800 3,241 0 0 6113 - OVERTIME- REGULAR EMPLOYEES 477 2,000 544 2,000 338 2,000 2,000 6121 - INSURANCE CASH BENEFIT 724 731 405 6122 - COMP REQUEST -191 0 -386 0 -299 0 0 6123 SALARY -OTHER 4,142 4,476 4,565 5,591 6124 - OVERTIME- SEASONAL TEMP 5 0 6105 - SALARIES AND WAGES 226,561 232,236 233,014 238,063 115,931 309,187 287,132 6138 - MEDICARE 3,094 3,367 3,275 3,452 1,620 3,518 4,163 6139 - FICA 13,230 14,399 14,003 14,760 6,926 15,042 17,802 6141 - PENSIONS -PERA 15,891 15,272 16,229 16,694 8,141 17,024 20,817 6142 - WORKERS COMPENSATION 1,232 1,231 1,244 1,284 628 1,309 1,576 6144 - LONG -TERM DISABILITY INSURANCE 633 645 545 662 331 675 827 6145 - MEDICAL INSURANCE 31,027 37,440 30,489 34,800 20,088 38,400 51,900 6146 - DENTAL INSURANCE 2,862 0 3,087 0 1,591 0 0 6147 - LIFE INSURANCE -BASIC 35 35 17 6148 - LIFE INSURANCE -SUPP /DEPEND 602 604 295 6125 - EMPLOYEE BENEFITS 68,606 73,354 69,610 71,652 39,636 75,968 97,085 6100 -TOTAL PERSONNEL SERVICES 295,167 305,590 302,624 309,715 155,567 385,155 384,217 6210 - OFFICE SUPPLIES 974 1,000 1,647 1,000 705 1,500 1,500 6211 - SMALL TOOLS & EQUIPMENT 11,378 4,000 12,570 4,000 3,763 8,000 8,000 6215 - EQUIPMENT -PARTS 152 2,078 5 6229 - GENERAL SUPPLIES 1,658 3,000 3,894 3,000 156 2,000 2,000 6205 - SUPPLIES 14,161 8,000 20,189 8,000 4,629 11,500 11,500 6235 - CONSULTANT SERVICES 6,543 2,000 0 0 0 0 p 6237 - TELEPHONE /PAGERS 26,411 26,700 27,270 17,800 10,159 19,200 19,200 6238 - POSTAGE /UPSIFEDEX 9 100 23 100 0 100 100 6239 - PRINTING 0 0 100 100 6240 - CLEANING SERVICE/GARBAGE 292 600 81 600 114 400 400 6249 OTHER CONTRACTUAL SERVICES 76,109 114,260 142,786 118,340 87,394 145,880 137,744 6230 - CONTRACTUAL SERVICES 109,364 143,660 170,160 136,840 97,666 165,680 157,544 6265 - REPAIRS - EQUIPMENT 5,630 1,000 6,587 6,800 2,761 6,800 6,800 6260 - REPAIRS AND MAINTENA 5,6130 1,000 6,587 6,800 2,761 6,800 6,800 5275 - SCHOOLSICONFERENCESIEXP LOCAL 7,400 8,000 48 5,600 79 4,000 4 6276 SCHOOLSICONFERENCES /EXP OTHER 10,029 10,200 9,647 10,800 3,141 11,500 11,500 6277 - MILEAGE /AUTO ALLOWANCE 3,565 3,840 3,720 3,840 1,641 4,020 4,020 6278 - SUBSISTENCE ALLOWANCE 400 600 450 600 250 600 600 6280 - DUES & SUBSCRIPTIONS 100 0 100 0 0 0 0 6270 - TRAININGITRAVELIDUES 21,493 22,640 13,965 20,840 5,112 20,120 20,120 6200 - TOTAL OPERATING COSTS 150,648 175,300 210,900 172,480 110,168 204,100 195,964 631.0 - RENTAL EXPENSE 8,832 17,200 10,606 16,000 4,245 11,000 11,000 6333 - GENERAL -CASH DISCOUNTS -0 -0 0 6399 - OTHER CHARGES 0 0 2,113 6301 - OTHER EXPENDITURES 8,832 17,200 10,606 16,000 6,357 11,000 11,000 6300 - TOTAL OTHER EXPENDITURES 8,832 17,200 10,606 16,000 6,357 11,000 11,000 6720 - CAPITAL OUTLAY - FURNITURE & FIX 137,600 0 0 0 6725 - CAPITAL OUTLAY- OFFICE EQUIP 182,864 0 35,047 144,000 99,162 122,800 112,900 6700 - TOTAL CAPITAL OUTLAY 182,864 137,600 35,047 144,000 99,162 122,800 112,900 6001 - EXPENDITURES 637,510 635,690 559,177 642,195 371,255 723,055 704,081 -57- CITY OF APPLE VALLEY 2013 BUDGET ACCOUNT DETAIL DEPT 05: INFORMATION TECHNOLOGY - 1030 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 - 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADM1N 6110 SALARIES ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND Regular Employees 216,154 218 223,787 228 228,255 279,541 IT Technicial - New Position (Total Costs) - 74,367 6112 Salary- Seasonal Temp (intern) 7,800 7,800 7 7 - _ 6113 Overtime - Reg 2 2 2 2,000 2,000 2,000 6123 Salaries - Other 2,302 4,142 4 4 4,565 5 6138 Medicare 3,371 3,367 3 3,220 31518 4,163 6139 FICA 14,415 14 14 13,770 15 17,802 6141 Pension - PERA 15,974 16,272 16 16 17,024 20,817 6142 Work Comp Ins 1,230 1231 1 1 1,309 1,576 6144 Long -term Disability Insurance 633 645 662 562 675 827 6145 Hospital & Life Insurance 37,440 37,440 34 36,547 38,400 51 Total 301,319 305,590 309 313,858 385,1' 56 384,217 6210 OFFICE SUPPLIES Miscellaneous Supplies 500 11000 1,000 1,500 1,500 1 Total 500 1,000 1 ,000 1,500 `1,500 1,500 6211 SMALL TOOLS & EQUIP. Miscellaneous Equip. 5 4,000 4,000 8,000 8,000 8 Total 5 4 4,000 8,000 8,000 8,000 6229 GENERAL SUPPLIES Miscellaneous Technology Items 5,000 3 3 2,000 2,000 2,000 Total 5,000 3,000 3,000 2,000 2 2,000 6235 CONSULTANT SERVICES Miscellaneous 2,000 Sharepoint Consultant 12,000 - Website Redevelopment _ Total 12 2,000 6237 TELEPHONE /PAGERS Cellular Phones 2,600 3 2 2,100 2 2,600 Sprint Wireless Data 1 ,920 600 1,000 800 1 ,000 1 Frontier - T1 (Valleywood & Ice Arena) removed T9 sfb in Enterprise funds Primary Interface (Zayo /Frontier) 21,600 23,000 14,400 15 15,600 15 Total 26,120 26 17,800 18 19 19 6238 POSTAL EIU PSIFEDEX Shipping 100 100 100 50 100 100 Total 100 100 100 50 100 100 6239 PRINTING/PUBLISHING Various - - - - 100 100 Total - - - 100 100 6240 CLEAN INGIGARBAGE SERVICES Electronics Recycling 1 600 600 400 400 400 Total 1,600 600 600 400 400 400 6249 OTHER CONTRACTUAL SERVICES Cisco Smartnet Maintenance 10,000 9,000 9,500 9,500 9 9,500 Microsoft Software Licensing 40,000 35,000 38 51,000 48 48,000 Laserfiche Annual Maintenance 11,200 11 11 11 12 12,000 Email Filter Maintenance 4,500 - - - 2,500 2 Web Filter Maintenance 1,100 - - 7 7700 CommVault Annual Maintenance 6,500 7,000 7 7,500 7,800 7 LANDesk Annual Maintenance 5 5 6,000 6,000 5,000 6,000 Trend Micro Annual Maintenance 2,000 2,000 3,000 3,200 3,300 3,300 Vmware Annual Maintenance 3,600 3,000 4 4,600 4,300 4 HP SAN Annual Maintenance - 8,000 6 6 7,000 7,000 Server Software Maint. (WebHelpDesk, Se 900 600 600 600 800 800 ESRI Software Maintenance (6 license) 3,200 3,400 3,400 3,400 3 3 Fiber Optic Locating Services (ISD196 + M 5,100 7,300 7,300 8,200 9,200 9 Wufoo Annual Subscription 300 300 360 360 360 360 MailChimp Email Campaign Subscription 600 360 180 360 360 360 Matrix Phone System Annual Maintenance 11 10,800 10,600 10,600 10,600 10 Matrix Laser Care - Printer Maint. & Toner 7 5,400 5400 4,000 4,000 4,000 Ricoh - Color Printer Maint. & Toner 5,000 2,000 - 600 1 1,000 Adobe Creative Cloud Subscription - - - 360 360 360 6249 OTHER CONTRACTUAL SERVICES cont. Konica Wide Format Prtr Maintenance I 300 600 600 -58- CITY OF APPLE VALLEY 2013 BUDGET ACCOUNT DETAIL DEPT 05: INFORMATION TECHNOLOGY - 1030 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACC'`r DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND MDM Add -on Subscription - - - 2,400 2,.800 2 Web Hosting - CivicPlus - 3 3,600 3,800 3,800 3,800 Sales tax savings $, Total 118,500 114 118,340 135 145,880 137,744 6265 REPAIRS - EQUIPMENT Ricoh (Color Printers) _ Konica- Minolta Service 6,000 6 Other Not Contracted 2,000 1 6,800 6,000 800 800 Total 2 1 6,800 6 5 6,800 6275 SCHOOLICONFIEXP - LOCAL IT Technical Training 5,000 5,000 5,600 3,600 4,000 4 Gov'tIIT Workshops 350 - - - _ _ End User Training (Office 2010, Win7) 4 3 - _ _ - Total 9,350 8,000 5,600 3,600 4 4,000 6276 SCHOOLICONFIEXP - OTHER IT Symposium Gartner Conference 4,000 4 4 4,500 4,500 4,500 WinConnections Training Conference 3,000 3,000 3 3 3,500 3,500 VMworldllnterOp Training Conference 3 3,000 3 3 3,500 3 Total 10,000 10 10,804 11 11,500 11 6277 MILEAGE ALLOWANCE IT Mgr Car Allowance ($275 Per Month) 3 3,300 3 3 3,300 3 IT Tech Mileage Reimbursement 240 240 240 150 240 240 IT Tech Mileage Reimbursement 240 240 240 150 240 240 IT Tech /intern Mileage Reimbursement 60 60 60 40 240 240 Total 3 3,840 3 3 4,020 4,020 6278 SUBSISTANCE ALLOWANCE 600 600 600 600 600 600 Total 600 600 600 600 600 600 6280 DUES & SUBSCRIPTIONS Windows .NET Magazine - - Total - _ 6310 RENTAL EXPENSE Multifunction Copiers (Municipal Center) 14 14,000 12,000 8 11 11,000 1 KonicaMinolta Color Copier /Printer 3,600 3 4,000 - - - Total 17,600 17 16 8,200 11,000 11,000 6725 CAPITAL OUTLAY - OFFICE EQUIP Printer Replacements 2,000 4,000 6,000 6,000 6,000 6,000 Server/Workstation Hardware Upgrades 50 50 30,000 30,000 54 54 Server►rllVorkstation Software 2,000 1,000 4 1 - .- Cisco Networking Switch Upgrades /Replacements 40 40,000 70,000 40 40,000 SSL VPN Connector Module - - _ Cisco ironport Web Security Appliance 19,000 - - - _ Virtual Desktop Environment 30 5 - - SAN (Storage Area Network) - 15 - 18 18 AMAG Card Access Software Upgrade 2,000 - _ _ _ Network Expansion: Ice Arena ('10) !Aquatic Center - 15,000 _ _ - Cisco Wireless Access Points /Mgmt. 3 2 - 1,200 4,800 4 Toughbook Laptop Replacement 56,000 8,000 8,000 6 - .. Agenda Management Software /Hardware 24 24,000 - IT Server Racks - - _ Phone System Replacement UPS Replacement Batteries 2 2 2 _ _ Sales tax savings (9 Total 136,000 137 1 600 144 144 122,800 112 Total Net Non - Personnel 348,210 330 332,480 343 337,900 319 TOTAL EXPENSES 649 635,690 642,195 656 723,055 7041081 -59- COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 16 1060 General Government Buildings DESCRIPTION OF ACTIVITY General Government Buildings reflects the expenses required to operate and maintain the Apple Valley Municipal Center, which includes both the City Hall portion and the Police Facility portion of the building. The City Hall portion provides Class A office space for Administration, City Council, City Clerk, Human Resources, Finance, Fire, Information Technology, Building Inspections, Community Development, Engineering, and Cable TV functions. It also serves as the main location for the City's public meetings including the City Council and Planning Commission. The Police Facility portion provides office space for the Patrol, Investigations, Records, and Administration functions. It contains secured spaces for the processing, temporary holding, and questioning of criminal suspects. MAJOR OBJECTIVES FOR 2014 The employees covered under this company provide the daily care and maintenance to the building and grounds. Contractual services are utilized for tasks that can't be performed by the employees. 1. Evaluate maintenance practices and work assignments for improved efficiency and potential cost savings. 2. Replace and augment video surveillance system. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Projected Projected Projected Item 2010 2011 2012 2013 2014 Number of Buildings 1 1 1 1 1 Number of Total Sq. Ft, 73,500 73,500 73,500 73,500 73,500 Number of Finished Sq. Ft. 66 66,239 66,239 66 66 Number of Restrooms 12 12 12 12 12 Number of Locker/ Shower 4 4 4 4 4 Number of Snow/ Ice Events 37 29 25 40 40 Regular Status Personnel Schedule - -FTE's Adopted Adopted Adopted Adopted Adopted Position Title 2010 2011 2012 2013 2014 Maintenance Worker 11 3 3 2 2 2 -60- Temporary Status Personnel Schedule Adopted Adopted Adopted Adopted Proposed Position Title 2010 2011 2012 2013 2014 None Summary Budget Department 16 General Government Buildings 2010 2011 2011 2012 2012 2013 2014 Actual Adopted Actual Adopted Actual Adopted Proposed Revenue: City mall Lease- Bonestroo 11,152 12,200 _ 12,200 Vending commissions - 11,152 12 - 12 - - Expenditures: Salaries & Wages 156,049 160 3 457 125753 11508 117,887 113,414 117,105 Emp. Benefits 58,038 67,261 48,535 45,501 42,493 44,864 45 Supplies 17 20,750 20715 21,250 19 21 20 Contractual Serv. 36,410 8 8 9 7 7 12,050 Utilities 96,568 107,000 92,923 92,200 93 82,000 98 Repairs & Maint. 41,332 41 36,561 39 46,298 39,150 42,940 Training /Travel /Dues 809 1 887 750 650 750 750 Other Exp. 272 - 57 - 957 - - ltems for resale 3,205 3 2 3 2 3 3,000 Capital outlay - - 50 23,798 - 2 Total Exp 409 410,716 336,649 377, 007 355,126 312 343,787 Net Surplus (deficit) (398, 782) (398, 516) (336, 649) (364 807} (355 (312, 235) (343, 787) 2014 CAPITAL OUTLAY Video camera and recording system replacement $40,000, recommendation is to fund the request through the municipal building fund -61- City of Apple Valley Budget Summary . 2014 Budget GENERAL GOVERNMENT BUILDINGS 2012 Council 2013 Council 0630113 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomrn Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 126,293 103,626 109,882 106,288 53,504 109,907 109,907 6113 - OVERTIME - REGULAR EMPLOYEES 2,876 10,000 10,791 5,000 4,455 5,000 5,000 6121 - INSURANCE CASH BENEFIT 734 356 0 6122 - COMP REQUEST -4,150 -3,142 -1,549 6123 - SALARY -OTHER 2,042 2,126 2,198 2,198 6105 - SALARIES AND WAGES 125,753 115,668 117,887 113 56,411 117,105 117,105 6138 - MEDICARE 1 1,605 1,699 1,645 789 1,698 1,698 6139 - FICA 7,466 6,862 7,265 7,032 3,375 7,261 7,261 6141 - PENSIONS -PERA 9,099 8,023 8,521 8,223 4,090 8,490 8,490 6142 - WORKERS COMPENSATION 4,332 3,744 3,892 3,770 1,913 3,898 3,898 6144 - LONG -TERM DISABILITY INSURANCE 363 307 306 314 157 325 325 6145 - MEDICAL INSURANCE 21,726 24,960 16,405 23,880 11,437 24,600 24,300 6146 - DENTAL INSURANCE 2,303 2,058 1,061 6147 - LIFE INSURANCE -BASIC 28 23 11 6148 - LIFE INSURANCE -SUPP /DEPEND 1,473 2,324 778 6125 - EMPLOYEE BENEFITS 48,535 45,501 42,493 44,864 23,612 46,272 45,972 6100 -TOTAL PERSONNEL SERVICES 174,288 161,169 160,380 158,278 80,023 163,377 163,077 6210 - OFFICE SUPPLIES 563 0 15 0 104 0 0 6211 - SMALL TOOLS & EQUIPMENT 83 1,000 992 500 32 455 465 6212 - MOTOR FUELS/OILS 5,738 4,000 1,332 5,000 1,612 5,075 5,075 6215 - EQUIPMENT -PARTS 517 250 220 250 336 235 235 6216 - VEHICLES-TIRES/BATTERIES 0 0 45 6229 - GENERAL SUPPLIES 13,814 16,000 16,594 16,000 7,580 14,900 14,900 6205 - SUPPLIES 20,715 21,250 19,153 21,750 9,710 20,675 20,675 6235 - CONSULTANT SERVICES 0 200 105 0 103 200 200 6237 - TELEPHONE/PAGERS: 2,329 2,483 2,141 2,207 1,016 1,900 1,900 6239 - PRINTING 0 0 79 0 55 0 0 6240 - CLEANING SERVICE/GARBAGE 3,347 6,415 2,455 5,100 1,118 9,950 9,950 6249 - +OTHER CONTRACTUAL SERVICES 2,501 2,501 2,524 6230 - CONTRACTUAL SERVICES 8,177 9,098 7,280 7,307 4,815 12,050 12,050 6255 - UTILITIES - ELECTRIC 63,769 60,000 66,491 50,000 24 63,300 63,300 6256 - UTILITIES - NATURAL GAS 27,538 30,000 24,618 30,000 17,482 33,000 33,000 6257 - UTILITIES -PRO PANEIWATER /SEWER 1,616 2,200 2,718 2,000 465 2,435 2,435 6250 - UTILITIES 92,923 92,200 93,827 82,000 42,432 98,735 98,735 6265 - REPAIRS - EQUIPMENT 797 1,000 1,079 1,000 63 1,000 1,000 6266 - REPAIRS - BUILDING 35,864 38,340 45,219 38,150 24,224 41,940 41,940 5260 - REPAIRS AND MAINTENA 36,661 39,340 46,298 39,150 24,287 42,940 42,940 6275 - SCHOOLSICONFERENCESIEXP LOCAL 0 0 2,730 0 0 6280 - DUES & SUBSCRIPTIONS 60 15 25 6281 - UNIFORM/CLOTHING ALLOWANCE 827 750 635 750 204 750 750 6270 - TRAININGITRAVELIDUES 887 750 650 750 2,959 750 750 6200 - TOTAL OPERATING COSTS 159,364 162,638 167,206 150,957 84,203 175,150 175,150 6310 - RENTAL EXPENSE -9 107 -200 6333 - GENERAL -CASH DISCOUNTS -79 -35 -21 6349 - LATE FEES /FINANCE CHARGES 1 0 6399 - OTHER CHARGES 145 884 215 6301 - OTHER EXPENDITURES 57 957 -6 6300 - TOTAL OTHER EXPENDITURES 57 957 -6 6545 - NON - TAXABLE MISC FOR RESALE 2,941 3,200 2,783 3,000 1,218 3,000 3,000 6501 - TAXABLE/NON-TAXABLE M1SC RESAL 2,941 3,200 2 3,000 1,218 3,000 3,000 6715 - CAPITAL OUTLAY - BUILDINGS 0 50,000 0 0 0 40,000 0 6730 - CAPITAL OUTLAY- TRANSPORTATION 23,784 0 6745 - VERF CHARGES 2,500 2,550 6700 _ TOTAL CAPITAL OUTLAY 0 50,000 23,784 0 0 42,560 2,560 6001 - EXPENDITURES 336,649 377,007 355,110 312,235 165,438 384,087 343,787 -62- CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 16: GENERAL GOVERNMENT BUILDINGS - 1060 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND SALARIES 6110 Regular Employees 153 103,626 106 109 109,907 109,907 6113 Overtime - Reg 5,000 10,000 5,000 5,000 5, 000 5,000 6123 Salaries - Other 1,589 2 2 2,198 2 2,198 6138 Medicare 2,327 1,605 1,645 1 1,698 1,698 6139 FICA 9,949 6,862 7,032 7,261 7,261 7,261 6141 Pension - PERA 11,634 8,023 8,223 81 1 490 8,490 8 6142 Work Camp Ins 5 3,744 3,770 3,898 3,898 3,898 6144 Long -term Disability Insurance 451 347 314 325 325 325 6145 Hospital & Life Insurance 37 24,960 23 24,600 24,600 24,300 Total 227 161 158 163,377 163 163 6211 SMALL TOOL & EQUIPMENT Miscellaneous 1,000 1 500 500 500 500 (35) (35) Total 1 1 500 500 465 465 6212 MOTOR FUELS /OILS City Hall Van (moved from Comm Dev) 1,000 1 1 1,075 1 Emergency Generator 3 3,000 4,000 4,000 4 4,000 Total 3,000 4,000 5,000 5,000 5 5 6215 EQUIPMENT - PARTS 250 250 250 335 250 250 (15) (15) Total 250 250 250 335 235 235 6229 GENERAL SUPPLIES Cleaning supplies, hardware, bulbs, 16,500 16 16,000 16,000 16,000 16,000 filters, paper products, landscape items, (1,100) (1,100) Furniture -mist Total 16,500 16 16,000 16,000 14 14 6235 CONSULTANT SERVICES Drug & hearing testing, immunizations 200 200 200 200 200 200 Total 200 200 200 200 200 200 6237 TELEPHONE /PAGERS Mobile 420 453 200 - - Frontier analog lines 1,968 2,030 2 2 2 2,050 (150) (150) Total 2,388 2,483 2,207 2,050 1,900 1,900 6240 C. SERVICE /GARBAGE REMOVAL Trash Removal 1,950 1,785 1 1,800 1,800 1 Rug Service 1 2,230 800 500 650 650 Additional Contract Cleaning Support - - - - 5,000 5,000 Fire Alarm Testing/ Monitoring 2,400 2,400 2 2,500 2 2,500 Total 6 6 5,100 4,800 9,950 9,950 6255 UTILITIES - ELECTRIC Municipal Center 69,000 60,000 50,000 66,700 66 66 (3,400) (3,400) Total 69,000 60,000 50,000 66,700 63,300 63 6256 UTILITIES - NATURAL GAS Municipal Center 35,000 30 30,000 37,000 35 35,000 - - - (2,000) (2,000) Total 35 30 30 37 33,000 33,000 6257 UTILITIES - OTHER Municipal Center 3,000 2 2,000 2,000 2,575 2,575 (140) (1 40) Total 3,000 2,200 2 2,000 2 2,435 6265 REPAIRS - EQUIPMENT Security, generator, and other repair 750 1,000 1 1,0300 1,000 1 (70) (70) Total 750 1,000 1 1,000 1,000 1 6266 REPAIRS / MAINT- BUILDINGS HVAC Repairs 15,000 15,295 15 17,500 17,500 17,500 HVAC Routine Maintenance 10 10,000 10 10 10 10,000 Data/ Security/ Fire Suppression 1,000 750 900 1 1,100 1 Electrical 1,400 1,425 1,400 1 1700 1 Elevator 5 6,000 5,900 6 6,000 6,000 -63- CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 16: GENERAL GOVERNMENT BUILDINGS - 1060 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6266 REPAIRS - BUILDINGS CONT. General Interior 2 1,600 1,600 6 3 3,000 General Exterior and Roof 4,100 1,225 1,300 540 540 540 Other (includes paint touch -ups, etc.) 1,000 1 1 1,000 1,000 1,000 Window Cleaning 1,050 1 1,050 1,100 1 1,100 Total 41 38,340 38,150 45,240 41,940 41,940 6289 UNIFORM /CLOTHING ALLOWANCE Uniform Allowance 1,500 750 750 750 750 750 Total 1,500 750 750 750 750 750 6545 NON - TAXABLE MISC 4 RESALE Pop and Juice 3 3,200 3,000 3,500 3,000 3,000 Total 3 3,200 3,000 3,500 3,000 3,000 6715 CAPITAL OUTLAY - BUILDINGS Generator EPA retrofit 25 DVR Replacement - 40 Total - 25,000 - - 40, 000 - 6745 VEHCILE REPLACEMENT FUND VERF 2,560 2,560 Total - - - - 2,560 2,560 Total Net of Personnel 182,988 190,838 154 185,075 220,710 180 TOTAL EXPENSES $ 410,716 $ 352 $ 312 $ 348 $ 384 $ 343,787 -64- 000 0000 00000 0080 000. Apple Valle y Notes: This pa left intentionall blank -65- COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 08 1035 Finance DESCRIPTION OF ACTIVITY Finance is responsible for processing monetary transactions in accordance with Federal, State and local laws and in compliance with Generally Accepted Accounting Standards. Transactions include accounts payable, accounts receivable, investing, special assessments and financial reporting. The finance function also accounts for the unallocated costs of office supplies within City Hall, postage and the postage machine. MAJOR OBJECTIVES FOR 2014 • Generate financial policies and procedures and offer guidance to other departments • Maintain the city's Aaa Bond Rating • Explore efficiencies in the accounts payable function through automation ■ continued implementation of improvements in the Utility Billing area achieving additional efficiencies. • Work with other departments in developing business plans. • Implement the JD Edwards Fixed Assets module for remaining funds • Pursue the opportunities to accept credit cards without increasing the need to add additional processing time Continued monitoring and analysis of outstanding debt ■ Monitor TI F Fund status • Provide the financial support to evaluate funding needs and issue debt instruments as needed • Participate in the GFOA's certificate of Achievement program for the Annual Financial report and the operating Budget IMPACT MEASURES 1 PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2010 2011 2012 2013 2014 Accounts payable checks 6901 6574 7276 7300 7300 Purchase orders Issued 390 285 289 300 300 A/R Invoices Processed 880 522 411 500 Sop Receipts Processed 4787 5320 2380 2300 2300 Investment return 1.89% 5.80% 2.46% 2.00% 2.00% Moody's Bond Rating Aal Aaa Aaa Aaa Aaa General City Hall office Supplies included within Finance $45 $ 44 608 39 1 60 4 Department $ $ 2,550 $ 42,550 -66- Regular Status Personnel Schedule - I=TE's Adopted Adopted Adopted Adopted Proposed Position Title 2010 2011 2012 2013 2014 Finance Director 1 1 1 1 1 Assistant Fin. Director 1 1 1 1 1 Finance Analyst - - - _ 1 Accountant 1 1 1 1 1 1 Accounting Technician 2 1 1 1 1 - Accounting Technician 1 1 1 1 1 1 Summary Budget Department 08 Finance 2010 2011 2011 2412 2012 2013 2014 Actual Adopted Actual Adopted Actual Adopted Proposed Revenue: Investment Mgmt Fee 100,000 100,000 100,000 100,000 100 100 100,000 Charge to construction Funds - 41,200 58 41,200 18 50,000 50,000 Asssment Searches 120 - 40 - 25 - - 100,120 141,200 159,039 141 118,196 150, 000 150,000 Expenditures: Salaries & Wages 374,457 375,475 377,083 383,031 378,637 393,724 390,077 Emp. Benefits 1 06,681 121,642 113,850 122,611 1 08,925 124,833 130 Supplies 23,777 11,400 12,108 11,900 8 10,000 9 Contractual Serv. 28,894 35,550 36 29,250 20,578 32,290 29,150 Repairs & Maint. 175 200 168 200 168 200 200 Training /Travel /Dues 4 6 4 6 6 6 6 ,Other Exp. 6 5 5 5 5 3 196 5 5 Visa 1 bank charges 499 - 28 - 649 - - Capital outlay - - - - - Total Expenses 545,114 556 549,927 558 529,048 572,757 571,491 Net addition to (use of) (444,994) (415,117) (390,888) (417,457) (410 (422 (421 ,491) general revenues 2O14 CAPITAL OUTLAY None -67- City of Apple Malley Budget Summary 2014 Budget FINANCE 2012 Council 2013 Council 06130113 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget p 6110 - SALARY- REGULAR EMPLOYEES 375,995 375,463 378,448 384,925 164,392 381,938 381,938 6113 - OVERTIME- REGULAR EMPLOYEES 582 500 188 500 49 500 500 6121 _ INSURANCE CASH BENEFIT 1,089 1,191 1,100 0 0 0 6122 - COMP REQUEST -582 -1,190 -500 -49 0 0 6123 - SALARY -OTHER 7,068 7,699 7,639 7,639 6105 - SALARIES AND WAGES 377,083 383,031 378,637 393,724 164,392 390,077 390,077 6138 - MEDICARE 5,203 5,554 5,345 5,700 2,256 5,656 5,656 6139 - FICA 21,919 23,507 22,573 24,374 9,648 23,907 23,907 6141 - PENSIONS -PERA 27,260 27,770 26,445 28,501 11,918 28,281 28,281 6142 - WORKERS COMPENSATION 2,255 2,270 2,155 2,359 986 2,340 2,340 6144 - LONG -TERM DISABILITY INSURANCE 1,087 1,110 1,040 1,139 485 1,130 1,130 6145 - MEDICAL INSURANCE 52,953 62,400 48,308 62,760 31,149 69,000 69,000 6146 - DENTAL INSURANCE 2,409 0 2,567 0 1,238 0 0 6147 - LIFE INSURANCE -BASIC 58 54 23 6148 - LIFE INSURANCE- SUPPIDEPEND 706 438 0 6125 - EMPLOYEE BENEFITS 113,850 122,611 108,925 124,833 57,702 130,314 130,314 6100 - TOTAL PERSONNEL SERVICES 490,933 505,642 487,563 518,557 222,095 520,391 520,391 6210 - OFFICE SUPPLIES 12,082 11,500 9,865 10,000 3,189 9,500 9,500 6211 SMALL TOOLS & EQUIPMENT 26 0 209 250 250 6215 - EQUIPMENTS -PARTS 0 162 119 120 120 6229 - GENERAL SUPPLIES 0 400 -1,360 0 207 100 100 6205 - SUPPLIES 12,108 11,900 8,668 10,000 3,725 9,970 9,970 6238 - POSTAGE /UPSIFEDEX 21,403 18,950 14,945 20,290 8,758 17,800 17,800 6239 - PRINTING 15,000 10,300 5,633 12,000 5,166 11,350 11,350 6230 - CONTRACTUAL SERVICES 36,404 29,250 20,578 32,290 13,9 29,150 29,150 6265 - REPAIRS - EQUIPMENT 168 200 168 200 0 200 200 6260 - REPAIRS AND MAINTENA 168 200 168 200 0 200 200 6275- SCHOOLSICONFERENCESIEXP LOCAL 1,216 1,200 1,117 1,100 265 830 830 6276 - SCHOOLSICONFERENCES /EXP OTHER 2,545 3,100 3,467 3,400 2,532 3,950 3,950 6277 - MILEAGEIAUTO ALLOWANCE 28 50 93 50 0 50 50 6278 - SUBSISTENCE ALLOWANCE 0 0 250 6280 - DUES & SUBSCRIPTIONS 1,085 1,655 1,550 1,600 315 1,610 1,610 6270 - TRAINING/TRAVEL /DUES 4,874 6,005 6,227 6,150 3,362 6,440 6,440 6200 - TOTAL OPERATING COSTS 53,554 47,355 35,640 48,640 21,010 45,760 45,760 6310 - RENTAL EXPENSE 5,469 5,660 5,197 5,560 2,641 5,240 5,240 6333 - GENERAL -CASH DISCOUNTS -56 --29 -13 6350 - BANK FEES/CHARGES. 0 0 0 100 100 6399 - OTHER CHARGES 0 28 0 6301 - OTHER EXPENDITURES 5,412 5,660 5,196 5,560 2,627 5,340 5,340 6300 - TOTAL OTHER EXPENDITURES 5,412 5,660 5,196 5,560 2,627 5,340 5,340 5425 - VISA/BANK CHARGES 28 649 0 6401 - VISA 1 BANK CHARGES 28 649 0 6400 - TOTAL VISA 1 BANK CHARGES 28 649 0 6001 - EXPENDITURES 549,927 558,657 529,048 572,757 245,732 571,491 571,491 -68- CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 08: FINANCE - 1035 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN SALARIES ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6110 Regular Employees 370,092 375,463 384,925 334 381,938 381,938 6111 Salary - Part time 6113 Overtime - Regular 500 500 500 150 500 500 6121 Insurance Cash Benefit 1,100 6122 Comp request (500) (48) 6123 Salaries - Other 4,883 7,068 7 -- 7,639 7,639 0138 Medicare 5,444 5,554 5 4,854 5,656 5,G56 6139 FICA 23 23,507 24,374 20 23,907 23,907 6141 Pension - PERA 27 27,770 28 24,235 28,281 28 6142 Work Comp 2,210 2,270 2,359 2,009 2,340 2,340 6144 Long -term Disability Insurance 1,087 1,110 1,139 970 1,130 1,130 6145 Hospital & Life Insurance 62 62 62,760 51,840 69,000 69 Total 497,117 505,642 518,556 439,045 520 520,391 6210 OFFICE SUPPLIES General Office Supplies 4 4,000 4,000 4,600 4,000 4,000 Copier Paper 7,000 7 6,000 5,700 5,500 5,500 Toner - Total 11,000 11,500 10,000 10,300 9 9,500 6211 Small tools 250 250 250 Total - - - 250 250 250 6215 Equipment - Parts Phone Equip 120 120 120 Total - - - 120 120 120 6229 GENERAL SUPPLIES Miscellaneous 400 400 - 207 100 100 Headsets Total 400 400 - 207 100 100 6238 POSTAGE /UPS /FECEX Postal Permits 200 200 190 190 206 200 Postage 25 18 20 17,500 17,500 17,500 Misc. Postal Charges 250 250 100 100 100 100 Total 25,450 1' 8,950 20 17,790 17,800 17,800 6239 PRINTINGIPUBLISHING Envelopes and Letterhead 4 3,300 5 5 4 4,800 Receipts, Requisitions, P.O.'s, etc. 1 1 1,200 1,000 1,100 1,100 Printing ; inserts etc. 600 500 500 500 350 350 County Charge for T in T notices 4 4 4,000 4,000 Publish Budget, Fin report 4,000 5,500 1 1,100 1,100 1,100 Total 10 10,300 12,000 11 11,350 11,350 6265 REPAIRS EQUIPMENT Copier Maintenance Other Repairs 200 200 200 175 200 200 Total 200 200 200 175 200 200 6275 SCHOOLICONFIEXP - LOCAL Municipals 360 360 45 180 180 Mileage to local training 300 320 200 200 200 Other 200 200 80 50 50 50 State GFOA Confer/ Meetings 1,200 340 340 400 400 400 Total 1 1,200 1,100 695 830 830 6276 SCHOOLICONFIEXP - OTHER LMC 200 200 50 50 50 50 GFOA Conf 1,500 1,500 2,000 2,532 2,500 2,500 Mn GFOA Conf 1 1 1,350 1 1 1,400 Total 3,100 3 3,400 3,982 3,950 3,950 6277 MILEAGE ALLOWANCE Car Allowance 1 Mileage 550 Miscellaneous 100 50 50 50 50 50 Total 650 50 50 r 50 50 50 -69- CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 08: FINANCE - 1035 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6278 SUBSISTENCE National GFOA 250 Total - - - 250 - 6280 Dues and Subscriptions National GFOA 320 320 315 315 320 320 GFOA - CAFR review 500 500 450 500 500 500 GFOA Subscription service (GASB F 275 300 300 50 60 60 State GFOA 120 120 120 120 120 120 Books 100 100 100 100 100 100 GASB - MnCPA 200 230 230 255 260 260 MN CPA liceense - 160 165 165 Sam's Club 85 85 85 85 85 85 Total 1,600 1,655 1,600 1,585 1,610 1 6310 Rental Expense Postage Meter Maintenance 360 360 360 340 340 Postage Meter Lease 5 5,300 5,200 5 4,900 4,900 Total 5,300 5,660 5,560 5,560 5,240 5 6333 General Cash Discounts (30) Total - - - (30) - - 6399 Other Charges AP Automation 55,000 Total - - - 65,000 - .. 6350 Bank Charges _ 30 100 100 Total - - - 30 100 100 6349 Late Fees/ Finance Charges Total - _ _ Total Net of Personnel 59,200 53,015 54 117,564 51,100 51 TOTAL EXPENSES $ 556,317 $ 558,657 $ 572,757 $ 556,710 $ 571,491 $ 5711491 -70- Sao ease 00000 6006 000, Apple Valle Notes: This pa left intentionall blank -71- COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 09 1040 Data Processing DESCRIPTION OF ACTIVITY This business unit accounts for the unallocated costs associated with the LOGIS consortium and the JD Edwards finance software in use, portions of the cost are allocated to the enterprise funds based on numbers of system users. MAJOR OBJECTIVES FOR 2014 • The LOGIS consortium is in the process of re- implementing the Public Safety Module. The implementation of this new software is included at full costs beginning with the initial 2014 budget request in the amount of $51,925 for an annual cost for the first 5 years. The administrator recommended budget includes the full funding for the public Safety Module to come from the GO Closed Bond Fund; this strategy will eliminate the need to budget over $250,000 over the coming five years. • Implementation of the fixed assets module in Finance. • The budget increases for 2014 reflect an across the board increases in most all of the LOGIS modules of approximately 5 %. Indications from LOGIS include a projected increase of approximately 3% for 2015 as well. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2010 2011 2012 2013 2014 Number of JD Edwards Licenses / 11 11 11 11 11 users Insight GL Inquiry liceses 6 10 10 10 10 Summary Budget Department 09 Data Processin 2010 2011 2011 2012 2012 2013 2014 Actual Budget Actual Actual Adopted Adopted Proposed Expenditures: Contractual Serv. 276 - 247 - 325 - Other Exp. 173,039 193,000 196,088 182,211 197,360 205,000 197,709 Capital outlay - - - - Net addition to (use ofd 173,315 193,000 196,335 182,211 197,685 205,000 197,709 g eneral revenues 2014 CAPITAL OUTLAY None _72_ City of Apple Valley Budget Summary 2314 Budget DATA PROCESSING 2012 Council 2013 Council 06/30113 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6237 - TELEPHONE/PAGERS 123 325 0 0 0 0 0 6230 - CONTRACTUAL SERVICES 123 325 0 0 0 0 0 OWN 6281 - UNIFORM/CLOTHING ALLOWANCE 119 0 0 6270 TRAINING/TRAVEL/DUES 119 0 0 Effloomw 6200 - TOTAL OPERATING COSTS 242 325 0 0 0 0 - 0 6399 - OTHER CHARGES 196,088 197,360 182,211 205,000 71,587 249,634 197,709 6301 - OTHER EXPENDITURES 196,088 197,360 182,211 205,000 71,587 249,634 197,709 6300 - TOTAL OTHER EXPENDITURES 196,088 197,360 182,211 205,000 71,587 249,634 197,709 6001 - EXPENDITURES 196,330 197,685 182,211 205,000 71,587 249,634 197,709 -73- CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 09: DATA PROCESSING - 1040 COMPANY 1000: GENERAL FUND 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN 5237 TELEP'HC3NEIPAGERS ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND Phone line to Dakota County for parcel info 300 325 Total 300 325 6399 OTHER CHARGES LOGIS Charges PAY MODE 500 600 600 Financial 35,205 39,944 41,548 41,548 43 43 HR I Payroll / ESS 49,529 51 53 53,649 56 56 utility Billing 72 72 75 75,709 78 78 Police Mobiles 23,737 24,077 24,261 24,261 25,050 25,050 Fire Mobiles 937 949 943 943 3 3 Police records 62 62,548 66 66 67 67,496 Permits & Inspections 21,034 20 21 21 22,017 22,017 Code Enforcement 1 ePermits 1 1 1 1 3 3,360 State of MN WAN access 3 3,840 3 3 3,960 internet 13,979 14 14,451 14,451 14 14,979 Additional services by hour 2 2 2 2,000 2 2,482 System Development 22,102 22 22 22,406 22 22 Public Safety Project Asmt 17,904 17 17,904 17,904 51 Allocated to other funds Water Sewer (122,000) (127,000) (131,300) (131,300) (136,500) (136,500) Liquor (6,600) (7 (7,450) (7,450) (8 (8,225) Ice Arena (2,100) (2,700) (2,800) (2 (2,890) (2,890) Total 192 197,360 205,000 205,118 249 197 Total Net of Personnel 193,000 197 205 205,118 249 197 TOTAL EXPENSES $ 193 $ 1 97,685 $ 205,000 $ 205,118 $ 249 $ 1971709 -74- 000 Soso 00 fooe 0066 000 Apple Valle Notes: This pa left intentionall blank -75- COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 10 1045 Independent Audit DESCRIPTION OF ,ACTIVITY This business unit accounts for the General Fund's share of the annual audit cost. Portions of the audit costs are also allocated to the enterprise funds. The city currently contracts with the Kern DeWenter Viere Auditing firm out of St. Cloud for the annual audit. In 2013 it is contemplated that the annual audit services be placed out for a Request for Proposals, with this RFP process it is anticipated that the fee would remain the same for the corning year. MAJOR OBJECTIVES FOR 2014 In 2013 it is contemplated that the annual audit services be placed out for a Request for Proposals, with this RFP process it is anticipated that the fee would remain the same for the coming year. IMPACT MEASURES 1 PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2010 2011 2012 2013 2014 Summary Budget Department 10 Independent Audit 2410 2011 2011 2012 2012 2013 2014 Actual Budget Actual Adopted Actual Adopted Proposed Expenditures: Contractual Serv, 13, 849 15,000 15 15 15,150 15,800 15,800 Repairs & Plaint. - - - _ - - TraininglTravellDues - _ - Other Exp. - - - Capital outlay - - _ - - Total Exp 13 15 15,538 15,500 15 15 15,800 Net addition to (use of) 13,849 15 15,538 15,500 15,1 E0 15 15 general revenues 2014 CAPITAL OUTLAY None -76- City of Apple Valley Budget Summary 2014 Budget INDEPENDENT AUDIT 2012 Council 2013 Council 06/30113 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6235 _ CONSULTANT SERVICES 15,538 15,500 15,160 15,800 6,375 15,800 15,800 5230 - CONTRACTUAL SERVICES 15,538 15 15,150 15,800 6,376 15 15 5001 - EXPENDITURES 15,538 15,500 15 15,800 5,376 15,800 15,800 _77_ CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 10: INDEPENDENT AUDIT - 1045 COMPANY 1000: GENERAL FUND J D E 2011 2012 2013 2013 2014 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADOPTED ADOPTED ADOPTED PROJECTED PROP 6235 CONSULTANT SERVICES Audit Fee 15 15 15 15 15 Total 15 15 15 15 15 Total Net of Personnel 15 15 15 15 15 TOTAL EXPENSES $ 15 $ 15 $ 15 $ 15 $ 151800 -78- 0&0 0000 00000 00150 000, Apple Valle Notes: This pa left intentionall blank _79_ COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 14 1050 & 1055 Legal Services DESCRIPTION OF ACTIVITY Legal covers the City's activities related to civil matters and criminal prosecution. The City utilizes the services of a private law firm for these services. The firm provides a retainer fee for both basic civil work and criminal prosecution. Hourly rates are charged to defend against lawsuits, to prepare special projects where it is appropriate for the project to potentially pay for the legal expense, and to appeal criminal cases. Additional reimbursable expenses are also charged against this account. MAJOR OBJECTIVES FOR 2014 Provide high quality civil legal counsel and criminal prosecution services. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2010 2011 2012 2013 2014 No. of criminal offenses 3 2 3,134 No. of arrests 1 1,963 1 No. agreements /contracts Summary Budget Department 14 Legal Services 2010 2011 2011 2012 2012 2013 2014 Actual Adopted Actual Adopted Actual Adopted Proposed Revenue: Court Fines 258,165 315,000 288,946 315,000 275,838 280,000 280,000 258,165 315,000 288,946 315,000 275,838 280,000 280,000 Expenditures: Contractual Serv. 453,002 458,909 462,701 468,745 478,309 470,732 484,000 Capital outlay - - - Total Exp 453,002 458,909 462701 468,745 478,309 470,732 484,000 Net provision to (use of (194,837) (143,909) (173,755) (153,745) (202,471) (190,732) (204,000) general revenues 2014 CAPITAL OUTLAY None -80- City of Apple Valley Budget Summary 2014 Budget LEGAL SERVICES 2012 Council 2013 Council 06130113 2014 2014 Object 2011 Adopted 2012 Adopted YTD De t Admin Account Actual Amended Actual Original p Actual Proposed Recvmm Budget Budget 6112 - SALARY - SEASONAL TEMP 161 0 0 6105 - SALARIES AND WAGES 151 0 0 6138 - MEDICARE 2 0 0 6139 - FICA 10 0 0 6142 - WORKERS COMPENSATION 4 0 0 61125 - EMPLOYEE BENEFITS 17 0 0 6100 - TOTAL PERSONNEL SERVICES 178 0 0 6231 - LEGAL SERVICES 462,701 463,945 478,309 470,732 235,467 484,000 484,000 6249 - OTHER CONTRACTUAL SERVICES 0 4,800 0 0 0 0 0 6230 - CONTRACTUAL SERVICES 462,701 468,745 478,309 470,732 235,467 484,000 484,000 6200 - TOTAL OPERATING COSTS 462,701 468,745 478,309 470,732 235,467 484,000 484,000 6001 - EXPENDITURES 462,879 458,745 478,309 470,732 235,467 484,000 484,000 -81- CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 14: LEGAL SERVICES- 1050 l 1055 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADM ADOP ADOPTED ADOPTED PROJECTED PROP RECOM 6231 CONSULTANT SERVICES General Legal Retainer ($12,331 per mo) 145 1 779 147,967 148,692 148,692 152,500 152,500 Police Legal Retainer ($23,665 per mo) 282,565 283,978 288,215 288,240 295,500 295,500 General Legal - Nonretainer 20,265 28,000 25,825 25 26,000 26,000 Police Legal-Non retainer 4 4 8,000 81000 10,000 10,000 Total 452,609 463,945 470,732 469,932 484,000 484,000 6249 [ETHER CONTRACTUAL SERVICES (reimburseable expenses) General 2 800 Police 4 4 Total 6,300 4,800 Total Net of Personnel 458,909 468,745 470 469,932 484,000 484,000 TOTAL EXPENSES $ 458,909 $ 468,745 $ 470,732 $ 469,932 $ 484,0+00 $ 484,000 _82_ 0 *0 goes 000 *0 Dow* Apple Valle Notes: This page left intentionally blank -83- COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 15 1100 community Development DESCRIPTION OF ACTIVITY The community Development Department is responsible for short and long term community and project based planning, the planning and zoning review process, code compliance, and economic development. The department promotes, evaluates and monitors commercial development and redevelopment, primarily in the established downtown; industrial development in areas of the city guided by the comprehensive Plan for job creation; housing development with a range of densities; and the evaluation of new approaches to development. mixed use and/or transit oriented development that creates value in live, work, shop and recreate environments. MAJOR OBJECTIVES FOR 2014 ■ Facilitate planning and development in established and emerging industrial, commercial, mixed use, transit oriented and neighborhood areas. Facilitate Economic Development Authority (EDA) opportunities to support development; consideration of job development tax increment tools, public /private partnerships, and business assistance as funds are available. ■ Attracting development to the central Village and Hanson development sites. • Develop the zoning ordinance for the Mixed Business Campus. • Foster positive business relationships, outreach, and collaboration. • Implement transit oriented land use controls finalized in 2013 for the cedar corridor. • Recommend and implement communication Strategies that emphasize the Apple Valley brand and attract national and global business development interests. • Initiate new housing subdivision development. • Review and process land use, conditional use, and ordinance modifications and facilitate development opportunities. ■ issue economic development updates weekly. • Pursue federal, state, and regional resources and state legislative initiatives to support objectives. IMPACT MEASURES 1 PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2010 2011 2012 2013 2014 Land Use Actions 61 57 53 60 60 Comm /Industrial Permits 68 71 81 80 80 Value of Comm /Industrial $19 mill $7.6 mill $22.8 mill $25 mill $25 mill Residential Permits 61 31 47 50 50 Value of Residential $20 mill $8 mill $11.1 mill $25 mill $25 mill Closed Sales - Residential 609 721 799 750 750 -84- Regular Status Personnel Schedule - -FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2010 2011 2012 2013 2014 Community Development Dir, 1 1 1 1 1 City Planner 1 1 1 1 1 Planner 2 2 2 2 2 Department Assistant 1 1 1 1 1 Summary Budget Department 15 Communit; Community Development 2010 2011 2011 2012 2012 2013 2014 Actual Adopted Actual Adopted Actual Adopted Proposed Revenue: FEES -PLAT 2,128 2 4 2 3,650 2 4,000 FEES - SPECIAL USE 1 1 560 1 1 1,000 1 FEES - REZONING 3 4 5,190 4,000 3 4 4 6 7 1 0,308 7 8 7 9 Expenditures: Salaries & Wages 402,147 403,466 404,892 411 416,493 424,415 430,084 Emp. Benefits 1 08,620 126 114 127,018 115 127,305 126,725 Supplies 3,282 2 3 1, 900 1, 264 900 900 Contractual Serv. 51 66,610 61 52 44 67,885 38 Repairs & Maint. 133 350 390 425 106 425 425 Train in g/Travel/D u es 13 14,550 11,203 11 13 15,095 15 Other Exp. 876 - 735 - 598 - - Capital outlay - - - - - _ - Total Exp 580 613,333 596,588 604,434 591,205 636,025 612,684 Net addition to (use of) (573,235) (606,333) (586,280) (597,434) (582,645) (629,025) (603,684) general revenues 2014 CAPITAL OUTLAY None -85- City of Apple Valley Budget Summary 2014 Budget COMMUNITY DEVELOPMENT 2012 Council 2013 Council 06130113 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 393,097 400,446 407,296 410,505 205,904 418,710 418,710 6112 - SALARY - SEASONAL TEMP 5,705 0 0 6113 - OVERTIME- REGULAR EMPLOYEES 5,690 3,000 7,007 5,700 1,924 3,000 3,000 6121 - INSURANCE CASH BENEFIT 2,173 2,190 1 6122 - COMP REQUEST -1,794 0 0 6123 - SALARY -OTHER 7,585 8 8,374 8,374 6124 - OVERTIME - SEASONAL TEMP 21 0 0 0 0 0 0 6105 - SALARIES AND WAGES 404,892 411,031 416,493 424,415 208,984 430,084 430,084 6138 - MEDICARE 5,608 5,960 5,919 6,155 2,959 6,235 6,236 6139 - FICA 23,603 25,240 24,806 26,313 12,652 26,388 26,388 6141 - PENSIONS -PERA 28,590 29,800 30,037 30,357 15,067 31,181 31,181 6142 - WORKERS COMPENSATION 2 2,435 2,516 2,546 1,252 2,581 2,581 6144 - LONG -TERM DISABILITY INSURANCE 1,129 1,183 1,175 1,214 607 1,239 1,239 6145 - MEDICAL INSURANCE 48,027 62,400 45 60,720 28,017 60,000 59,100 6146 - DENTAL INSURANCE 3,432 3,938 2,053 6147 - LIFE INSURANCE -BASIC 56 58 28 6148 - LIFE INSURANCE- SUPPIDEPEND 1,134 1,169 860 6125 - EMPLOYEE BENEFITS 114,016 127,018 115,095 127,305 63,506 127,625 126,725 6100 - TOTAL PERSONNEL SERVICES 518,908 538,049 531,588 551,720 272,490 557,709 556,809 6210 - OFFICE SUPPLIES 939 1 465 500 13 500 500 6212 - MOTOR FUELS/OILS 808 0 439 0 552 0 0 6215 - EQUIPMENT -PARTS 0 0 16 0 0 0 0 6216 - VEHICLES-TIRES/BATTERIES 156 0 0 0 0 0 0 6229 - GENERAL SUPPLIES 1,564 400 345 400 215 400 400 6205 - SUPPLIES 3,466 1,900 1,264 900 781 900 900 6231 - LEGAL SERVICES 162 0 1,087 0 0 0 0 6235 - CONSULTANT SERVICES 31,182 16,000 6,205 33,500 -408 55,500 5,500 6239 - PRINTING 2,938 5,125 2,386 5,200 863 3,200 3,200 6240 - CLEANING SERVICE /GARBAGE 195 1,300 1,340 0 0 0 0 6249 -- OTHER CONTRACTUAL SERVICES 27,410 29,685 33,594 29,185 92,853 30,000 30,000 6230 - CONTRACTUAL SERVICES 61,886 52,110 44,612 67,885 93,317 88,700 38,700 6265 - REPAIRS- EQUIPMENT 390 425 106 425 0 425 425 62610 - REPAIRS AND MAINTENA 390 425 106 425 0 425 425 6275 - SCHOOLSICONFERENCESIEXP LOCAL 4,284 4,900 2,853 4,900 1,978 4,900 4,900 6276 - SCHOOLSICONFERENCESIEXP OTHER 1,675 2,000 1,763 3,000 0 3,000 3,000 6277 - MILEAGE/AUTO ALLOWANCE 130 300 4,052 1,900 1,815 2,150 2,150 6278 - SUBSISTENCE ALLOWANCE 300 750 200 750 0 750 750 6280 - DUES & SUBSCRIPTIONS 4,814 4,000 4,169 4,545 2,437 5,050 5,050 6270 - TRAIN ING/TRAVELIDUES 11,203 11,950 13 15,095 6,230 15,850 15,850 6200 - TOTAL OPERATING COSTS 76,946 66,385 59,019 84,305 100,328 105,875 55,875 6310 - RENTAL EXPENSE 375 395 395 6399 - OTHER CHARGES 360 203 51 6301 - OTHER EXPENDITURES 735 598 446 6300 - TOTAL OTHER EXPENDITURES 735 598 446 6001 - EXPENDITURES 596,589 604,434 591,205 636,025 373,263 663,584 612,684 -86- CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 15: COMM DEVELOPMENT - 1100 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN 5110 SALARIES ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND Regular Employees 396,471 400,446 410,505 410,505 418,710 418,710 6111 Salary- Parttime - 6113 Salaries - Overtime 3,000 3,000 5,700 5 3 3,000 6123 Salaries - Other 3,995 7,585 8,210 8,210 8,374 8,374 6138 Medicare 5 5,960 6,155 6,155 6 6,236 6139 FICA 25,015 25,240 26,313 26,313 26,388 26,388 6141 Pension - PERA 29 29,800 30,357 30,357 31,181 31 6142 Work Comp Ins 2,380 2,435 2,546 2,546 2,581 2,581 6144 Long -term Disability Insurance 1 ,161 1 1 1,214 1,239 1,239 5145 Hospital & Life Insurance 62 62,400 60,720 50,720 60,000 59,100 Total 529,523 538,049 551,720 551,720 557 556,809 5210 OFFICE SUPPLIES Project Folders 1,000 Misc 500 500 500 500 500 500 Total 500 1,500 500 500 500 500 6212 MOTOR FUELSIOILS Inspection Vehicle -Moved to Genl Govt 1,000 - - - _ _ Total 1,000 - 6215 EQUIPMENT - PARTS Misc 250 Total 250 - 6216 EQUIPMENT - TIRES/BATTERIES Miscellaneous 150 - Total 150 - - _ 6229 GENERAL SUPPLIES Name Plates, Pins Drafting Supplies 400 400 400 400 400 400 Total 400 403 400 400 400 400 6235 CONSULTANT SERVICES Co -Star Mkt access 2,500 2,500 2,500 2,500 Special Studies 3,000 3,000 3,000 3,000 3,000 3,000 Ordinance 1 MB Campus - - -- - 50,000 -- Comp Plan Zoning Update TOD- Transit Oriented Development 6,000 6,000 6,000 Economic Dev. Studies 7,000 7,000 7,000 Met. Zone /mkt analysis local match (60 15,000 Met. Hanson mkt analysis local match ( 12,500 Energy Loan Admin Station area TOD local match (45,000) 15 15,000 Total 30,500 16 33 33 55 5 6237 TELEPHONE /PAGERS Total - - - 6239 PRINTING /PUBLISHING Promotion Printing 7 5 5,000 5,000 3 3,000 Report Printing (Comp Plan), Business Cards 125 125 200 200 200 200 Total 7 5,125 5,200 5,200 3 3,200 6240 CLEAN SERVICE/GARBAGE REMOVAL Annual clean -up day 1,300 1,300 - Total 1,300 1,300 -- 6249 OTHER CONTRACTUAL SERVICES City Promotions - Chamber 5,000 5,000 5,000 5,000 5,000 5 Economic Development 5 5 5,000 5,000 5,000 5,000 GIS Support Contract - Dakota County 17,685 17 17,685 18,038 18,500 18,500 Pictometry - 2,000 3,400 ArcView Maintenance Contract - 1,500 1,500 1 1,500 Total 27,685 29,685 29,185 32,938 30,000 30,000 6265 REPAIRS - EQUIPMENT Color Printer Maintenance 175 175 175 175 175 175 Misc Repairs (Lectriever) 175 250 250 250 250 250 Total 350 425 425 425 1 425 425 _87_ CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 15: COMM DEVELOPMENT - 1100 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN 6275 SCH OO LICON FIEXP - LOCAL ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND Planning Staff State Conf 1 Seminars 2,800 2,800 3,000 3,000 3,000 3,000 Planning Commission State Conf 800 800 600 600 600 600 Rotary Meetings 500 500 500 500 500 500 SLUC /EDAM /ULIfChamber 800 800 800 800 800 800 Total 4,900 4,900 4,900 4,900 4,900 4,900 6276 SCHOOLICONFIEXP - OTHER LMC - day -- APAIULIIIEDC Conf. 2,000 2,000 2,000 2,000 2,000 2,000 NDC -week, local 1 1,000 1,000 1,000 1,000 Total 3,150 2,000 3,000 3,000 3,000 3 6277 MILEAGE ALLOWANCE Mileage Allowance 1 1,650 1,650 1,650 Mileage Reimbursement 300 300 500 500 500 500 Total 300 300 1,900 2,150 2,150 2,150 6278 SUBSISTANCE ALLOWANCE 750 750 750 750 750 750 Total 750 750 750 750 750 750 6279 EDUCATION ASSISTANCE Tuition Reimbursement 2 - Total 2,000 - - - _ _ 6280 DUES & SUBSCRIPTIONS APA Dues 2,000 2,000 2,200 2,200 2,500 2,500 PAS 750 750 845 845 850 850 Other (EDAM, ULI, SLUC, IEDC, Rotary) 700 800 1,500 1,500 1 1 Positively MN 450 Total 3 4 4,545 4,545 5,050 5,050 6715 CAPITAL OUTLAY - BUILDINGS Total 6720 CAPITAL OUTLAY - OFFICE FURN Total 6725 CAPITAL OUTLAY - OFFICE EQUIP Total 6745 VEHCILE REPLACEMENT FUND VERF Total - - - _ _ _ Total Net of Personnel 83,810 66,385 84 88,308 105,875 55,875 TOTAL EXPENSES $ 613,333 $ 604,434 $ 636,025 $ 640 $ 663,584 $ 612,684 -88- 000 6990 000010 0000 see Apple Valle Notes: This pa left Intentionall blank _89_ COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 06 1013 code Enforcement DESCRIPTION OF ACTIVITY As Apple Valley grows and ages, the developed commercial and residential property requires monitoring and ordinance compliance to remain properly maintained. code Enforcement is responsible for general property maintenance concerns, notices of violation to property owners, compliance follow -up, abatement of nuisance conditions, and court assisted compliance when needed. Monitoring of waste hauling, outside parking and vehicle storage, and abatement of general nuisance conditions, such as yard storage, noise complaints and noxious weeds are common activities. Complaints and the need for follow -up actions remain in high volume and complexity. The most complex concerns require a case work approach with property owners. The maintenance of the housing stock in 2014 requires vigilance with a concern about deferred maintenance and in some instances hoarding. The number of vacant, foreclosed, or poorly maintained housing is declining but must be routinely monitored. Proactive enforcement actions, neighborhood sweeps, are planned. The 2014 budget provides resources to proactively promote housing maintenance in neighborhoods, and to have a full year using a new software that improves efficiency and reporting in responding to the increasing volume and complexity of the work load. MAJOR OBJECTIVES FOR 2014 • Respond to complaints, investigate and pursue compliance. • With repeat offenders, facilitate compliance with further legal action, if necessary. • Enforce the housing maintenance code using case work strategies that assist property owners with compliance. • Educate residents to secure voluntary compliance in ordinance requirements. tall grass and weeds, watering restrictions, waste hauling, outside parking and storage of vehicles; outside storage of materials and removal of refuse, interior maintenance of buildings. • Proactively encourage property maintenance and recommend resources to assist in remodeling and repair. IMPACT MEASURES 1 PERFORMANCE INDICATORS (N.R. — not reported) Actual Actual Actual Projected Projected Item 2010 2011 2012 2013 2014 complaints /Investigations 2328 2 2 2 2 Water Information Tags 3 N.R. N.R. N.R. N.R. Garbage Can /Trash 131 566 411 300 300 Grass /Weeds 330 199 2221 300 300 Residential AIVAddition /Repair /Roof/ 1 1,526 1 1,500 1 Siding Permits CDA Home Improvement Loans 14 14 10 12 12 -90- Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2010 2011 2012 2013 2014 Code Compliance Specialist 1 1 1 1 Code Enforcement Officer 1 1 - - Admin Specialist 1 1 1 1 Temporary Status Personnel Schedule --- Hours Part Time) Adapted Adopted Adopted Adopted Proposed Position Title 2010 2011 2012 2013 2014 Code Enforcement Officer - 1040 1040 900 Summary Budget Department 06 code Enforcement 2010 2011 2011 2012 2012 2013 2014 Actual Adopted Actual Adopted Actual Adapted Proposed Revenue Fines - Weed mowing Expenditures Salaries & Wages 124 158,076 101,133 147463 105,195 141 140,244 Emp. Benefits 38,460 59,075 35 46 34 46 44 Supplies 3,037 61900 2 6,900 2 4 4 Contractual Serv. 3 3 ( 1 4 (514) 5 8 Repairs & Maint. 47 250 35 250 - 150 250 Training /Travel /Dues 464 4 206 3 740 3 3,700 Other Exp. - 66 - 34,373 - Capital outlay - - - 1 Total Exp 169,691 232,551 137,706 209,381 177,389 200 203,741 Net addition to (use of) (169,691) (232,551) (1 37,706) (209,381) (177,389) (200,722) (203,741) general revenues 2014 CAPITAL OUTLAY None City of Apple Valley Budget Summary 2014 Budget CODE ENFORCEMENT 2012 Council 2013 Council 06/30113 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual. Original Actual Proposed Recomm Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 99,993 109,970 99,680 131,165 55,552 112,320 112,320 6111 -SALARY PART -TIME 26,718 0 20,455 20,455 6112 - SALARY- SEASONAL TEMP 32 4,283 0 6113 - OVERTIME- REGULAR EMPLOYEES 1,755 2,500 1,182 2,500 1,723 2,500 2,500 6121 - INSURANCE CASH BENEFIT 540 555 405 6122 - COMP REQUEST - -1,187 -506 -250 6123 - SALARY -OTHER 8,275 7,786 4,969 4,969 6105 - SALARIES AND WAGES 101,133 147,463 105,195 141,451 57,430 140,244 140,244 6138 - MEDICARE 1,422 2,138 1,512 2,051 822 2,039 2,039 6139 - FICA 6,079 9,144 6,467 8,770 3,514 8,720 8,720 6141 - PENSIONS -PERA 6,810 8,718 7,276 10,255 4,134 8,503 8,503 6142 - WORKERS COMPENSATION 498 716 540 712 292 710 710 6144 - LONG -TERM DISABILITY INSURANCE 256 342 282 403 161 340 340 6145 - MEDICAL INSURANCE 17,963 24,960 17,013 23,880 12,325 24,600 24,300 6146 - DENTAL INSURANCE 1,626 1,368 766 6147 - LIFE INSURANCE -BASIC 20 21 11 6148 - LIFE INSURANCE- SUPPIDEPEND 680 242 206 6125 - EMPLOYEE BENEFITS 35,353 46,018 34,722 46,071 22,232 44,912 44,612 6100 - TOTAL PERSONNEL SERVICES 136,486 193,481 139,916 187,522 79,663 185,156 184,856 6210 - OFFICE SUPPLIES 42 250 77 250 38 250 250 6211 - SMALL TOOLS & EQUIPMENT 165 200 214 200 0 100 100 6212 - MOTOR FUELS /OILS 1,699 4,900 2,251 2,900 1,163 2,670 3,570 6215 - EQUIPMENT -PARTS 97 750 297 500 14 0 250 6216 - VEHICLES-TIRES/BATTERIES 0 500 0 250 0 0 250 6229 - GENERAL SUPPLIES 364 300 34 300 0 300 300 6205 - SUPPLIES 2,368 6,900 2,873 4,400 1,215 3,320 4,720 6237 - TELEPHONE/PAGERS 909 1,500 982 1,500 556 1 1,700 6239 - PRINTING 0 400 0 900 205 700 700 6240 - CLEANING SERVICE /GARBAGE 252 0 6249 - OTHER CONTRACTUAL SERVICES -2,364 3,000 -1,748 3,000 6,315 6,190 6,190 6230 - CONTRACTUAL SERVICES -1,455 4,900 -514 5,400 7,076 8,090 8,590 6265 - REPAIRS - EQUIPMENT 35 250 0 150 0 150 250 6260 - REPAIRS AND MAINTENA 35 250 0 150 0 150 250 6275 - SCHOOLSICONFERENCESIEXP LOCAL 97 500 337 1,400 160 1,900 1,900 6276 - SCHOOLS /CONFERENCES /EXP OTHER 2,000 1,000 1,000 1,000 6277 - MILEAGE/AUTO ALLOWANCE 7 0 0 0 0 0 0 6280 - DUES & SUBSCRIPTIONS 350 60 350 60 100 100 6281 - UNIFORM/CLOTHING ALLOWANCE 102 1,000 342 500 0 500 700 6270 - TRAININGIT'RAVEUDUES 206 3,850 740 3,250 220 3,500 3,700 6200 - TOTAL OPERATING COSTS 1,153 15,900 3,099 13,200 8,512 15,060 17,260 6310 - RENTAL EXPENSE 198 6399 - OTHER CHARGES 67 90,000 34,373 0 0 0 0 6301 - OTHER EXPENDITURES 66 90,000 34,373 0 198 0 0 6300 - TOTAL OTHER EXPENDITURES 66 90,000 34,373 0 198 0 0 6725 -CAPITAL OUTLAY- OFFICE EQUIP 0 6745 - VERF CHARGES 1,625 1,625 6700 - TOTAL CAPITAL OUTLAY 0 1,625 1,525 6001 - EXPENDITURES 137,706 299,381 177,388 200,722 88,372 201,841 203,741 -92- CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 06: CODE ENFORCEMENT -- 1013 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND SALARIES 6110 Regular Employees 153,179 109,970 131,165 131,165 112,320 112,320 6111 Salary - Part -time 26,718 2.0,455 20,455 6112 Salary - Seasonal Temp 6113 Overtime - Reg 2,500 2 2,500 2 2,500 2500 6123 Salaries - Other 2,397 8 7,786 7,786 4 4,969 6138 Medicare 2,292 2,138 2,051 2,051 2,039 2 6139 FICA 9,801 9 8,770 8 8,720 8 6141 Pension - PERA 11,461 81718 10,255 10 8,503 8,503 6142 Work Comp Ins 750 716 712 712 710 710 6144 Long -term Disability Insurance 451 342 403 403 340 340 6145 Hospital & Life Insurance 34,320 24 23,880 23 24 24,300 Total 217,151 193 187,522 187,522 185,156 184 6210 OFFICE SUPPLIES Miscellaneous 250 250 250 250 250 250 Total 250 250 250 250 250 250 6211 SMALL TOOLS & EQUIPMENT Miscellaneous 200 200 200 100 1030 100 Total 200 2003 200 100 100 100 6212 MOTOR FUELSIOIL Fuel, oil, etc. for 1 Vehicle 2,900 2,900 2,900 2,900 2,670 2 Vehicle 2 2,000 2 900 Total 4 4 2 90 0 2 2,670 3, 570 6215 EQUIPMENT - PARTS Parts for 1 vehicle - Replace 2014 500 500 500 500 Misc 250 250 250 Total 750 750 500 500 - 250 6216 TIRESIBATTERIES Tires for 1 vehicle - Replace 2014 250 250 250 Vehicle Replacement 250 250 250 Total 500 500 250 - - 250 6229 GENERAL SUPPLIES Code Enforcement Supplies 300 300 300 300 300 300 Total 300 300 300 300 300 300 6237 TELEPHONE/PAGERS Mobile Phones - Verizon 1 1,000 1 1,200 1 1 Mobile Connections - Nextel 500 500 Mobile Insp # 2 1,000 1,000 500 Total 2,500 2,500 1,500 1 1 1 6239 PRINTING/PUBLISHING Bus.cardsl door tags 400 400 400 400 200 200 promotional brochures - 500 500 500 500 Total 400 400 900 900 700 700 6249 OTHER CONTRACTUAL SERVICES Software Maintenance 2,000 2,000 5,190 5 Software/Training/Install Immediate Abatement 1,000 1 1,000 1,000 1 1,000 Total 1, 000 3,000 3 1 6 6 6265 REPAIRS EQUIPMENT Car wash 150 150 150 150 150 150 2nd vehicle 100 100 1030 Total 250 250 150 150 150 250 6275 SCHOOLICONFIEXP - LOCAL - WorkshopslOnline Training 500 500 250 250 250 Mileage - Allowance 1,400 1,650 1,650 1,650 Total 500 500 1,400 1 1 1,900 -93- CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 06: CODE ENFORCEMENT - 1013 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTS ADOPTED PROJECTED PROP RECOMMEND 6276 SCHOOLICONFIEXP - OTHER Housing /Maintenance Code 2,000 2 1,000 1,000 1 1,000 Housing /Maintenance Code 500 500 Total 2 2 1,000 1,000 1,000 1 6277 MILEAGE ALLOWANCE Total - - _ _ 6280 DUES & SUBSCRIPTIONS International Code Council (2) 200 200 200 MAHCO (2) 100 100 100 American Assoc of Code Enforcement 150 150 150 Total 350 350 350 100 100 100 6281 UNIFORM/CLOTHING ALLOWANCE Uniforms (1) 500 500 500 500 500 500 Inspec. 500 500 200 Total 1, 000 1, 000 500 500 500 700 6725 CAPITAL OUTLAY - OFFICE EQUIP Miscellaneous Total 6745 VEHICLE REPLACEMENT VERF- Vehicle Replacement Charges 1 1,625 Total - -- - 1,625 1,625 Total Net of Personnel 15,400 16 13,200 10 16 18,885 TOTAL EXPENSES $ 232 $ 210,381 $ 200 $ 198 $ 201,841 $ 203,741 -94- 000 goes 00000 0000 else- Apple Valli Y Notes: This pa left intentionall blank -95- COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 20 1200 Police DESCRIPTION OF ACTIVITY The Police Department encompasses a number of functions and activities in carrying out the department's objectives. The core functions of the department include; Police Administration, Dispatch, Patrol, Investigations and Records. The department also provides other activities which while not mandated by law assist the department in achieving the overall mission of protecting the community and improving its quality of life through service, education and enforcement. These other "value added services and programs" include; Special Enforcement Team, K -9 program, Community Service officer Program, Dakota county Special operations Team, Dakota County Multi- agency Assistance Group (DCMAAG), Dakota County Drug task Force, Neighborhood Collaboration officer Program, School Resource officer Program, Following the Police Department budget summary below, is a discussion of the functions and activities of the department. MAJOR OBJECTIVES FOR 2014 The primary objective for 2014 is to continue to increase the level of police services that our residents and business owners have come to expect with the inclusion of an additional Investigative officer in 2014. The 2014 objectives include. • Maintain adequate preventative patrol of the community and reasonable response times. • Participation in the Dakota County Drug Task Force with one officer assigned full -time to this unit. • Participation in the Dakota County Traffic Safety Initiative participating in monthly targeted traffic projects. • Participation in the Dakota County MAAG Team maintaining our five officer commitment. • Maintain our commitment to the business community through the Retail Crime Officer Program in which one patrol officer is assigned to be the liaison with businesses in our community and coordinate education and criminal investigations that impact businesses. • Maintain our commitment to the youth of our community through continued participation in the Police Explorers, Teen Academy and the School Resource Officer Program. • Maintain our commitment to traffic safety in neighborhoods utilizing patrol, the Special Enforcement Team (SET), speed display trailers and Car 54. • Investigate criminal cases in a thorough timely manner. • Promote safety in the community, educating citizens in crime prevention methods through block watch meetings, City newsletters, the City web site and newspaper articles. • Continue our efforts to maintain quality multi- family and rental housing in the community, coordinating our effort with other city departments, utilizing the Rental Registration ordinance, education of tenants and landlords and marketing the Crime Free Multi- Housing program. -96- • continue our Crime Prevention programs including maintaining, if not increasing, the number of neighborhood watch groups, Night to Unite, Adult citizens Academy, Teen citizens Academy, alcohol server training and the retail crime prevention program. • We will continue to conserve energy in all reasonable ways possible including turning off computers and lights, minimize idling of squad cars, carpooling and doubling up officers in some squad cars when appropriate. IMPACT MEASURES 1 PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2910 2911 2012 2913 2014 # calls for service 37 39 39 40,000 49 Traffic offenses 7 8,981 7 8 8 Responses to Accidents 1 1 1 1 1 Detective Investigations 498 603 568 600 600 Personnel Authorized Staffing Levels Position 2008 2009 2010 2011 2012 2013 2014** Chief 1 1 1 1 1 1 1 Captain 2 2 2 2 2 2 2 Department Assistant 1 1 1 1 1 1 1 Patrol Sergeant 7 6 6 6 6 7 7 Patrol officer 26 25 25 24 24 25 25 K-9 officer 1 1 1 1 1 1 1 Special Enforcement Team officer 2 2 2 2 2 2 2 School Resource officer 3 3 3 3 3 3 3 Community Service officer 5 5 4 4 4 4 6 Detective Sergeant 1 1 1 1 1 1 1 Detective 4 4 4 4 4 4 5 Drug Task Force Detective 1 1 1 1 1 1 1 Evidence & Property Technician 1 1 1 1 1 1 1 NCOP Sergeant 1 1 1 1 1 1 1 Multi - Family Housing officer 1 1 1 1 1 1 1 Retail Crime offic 1 1 1 1 1 1 1 Crime Prevention Specialist 1 1 1 1 1 1 1 Reco U nit supervisor 1 1 1 1 1 1 1 Records Technicians 7 7 7 6 6 6 6 Records Clerk 0 0 0 1 1 1 1 Total sworn Personnel 51 49 48 48 48 50 51 Total Support Personnel* 16 16 15 15 15 15 17 ** Proposed Staffing levels for the 2014 Budget -97- Seasonal Temporary Status Personnel Schedule Hours Adopted Adopted Adopted Proposed Position Title 2011 2012 2013 2014 Asst, Records Clerk 520 hrs 520 hrs 520 hrs 520 hrs Unpaid Volunteers Senior Citizen volunteer 1 0 0 0 Police Explorers Volunteer 20 20 19 19 Volunteer Police Chaplain 3 4 4 4 Summary Budget Department 20 Police 2010 2011 2011 2012 2012 2013 2014 Actual Adopted Actual Adopted Actual Adopted Adopted Revenue: FEES - ACCIDENT REPORT 436 1 3 000 1 1 450 1,000 1 FEES -OTHER PUBLIC SAFETY 11,523 20,000 13,864 20 3 000 19 1 407 10,000 10 1 000 FEES -DRUG TASK FORCE - 14 - - - - - FEES- DARE,LIASON OFFICER 160,208 147,700 147,702 147,700 148,179 150,670 154,670 FEES -POST BOARD REIMB CON - 19 - 19 15 19,004 19 7 000 REIMBURSE POLICE SPEC DET, 36,950 45,920 53,351 40,000 40,000 AID -STATE POLICE 330 330,000 322,628 330,000 310 3 681 330 330,000 GRANTS OTHER 26,566 20,000 38,168 16,000 16,100 16,000 16,000 566,600 551,700 569 533,700 563 566,670 566,670 Expenditures: Salaries & Wages 4 4 4,592 4 4 4 1 942,852 5 Emp. Benefits 1 1 1,423,909 1 1 1,631,359 1 Supplies 190 236,560 221,030 325,390 282,061 287 262,320 Contractual Se rv. 1 946,011 1, 068 967 963,638 931, 393 886 Utilities 456 2 490 800 542 250 250 Repairs & Ma i nt. 37,114 68,050 57,601 77 70,392 62,400 37,400 Training/Travel/Dues 129,837 157 119,322 149,096 112 139 163,217 Other Exp. 59,933 65,815 161,868 69,820 69,723 74,975 73,418 Capital outlay 72, 679 103,000 97 200 203,662 200 175,600 7 7,744 7 8 7 8 8 Net addition to (use of) (6,847,282) (7,192,957) (7,172,363) (7,489,029) (7 (7,703,415) (7 eneral revenues 2014 CAPITAL OUTLAY The department's vehicle replacements are included in the Vehicle and Equipment Replacement Fund, the annual charge to the Police Department is $175,000 for 2014. -98- The following is a discussion of the activities and functions of the Police Department, including estimated costs for performing each function. All of the costs identified in each activity discussion are included in the department -wide budget above or within other departments, for example the Data Processing Department budget includes the costs for the LOGIS system. POLICE DEPARTMENT BUSINESS UNITS The majority of the police departments in the United states consist of five distinct business units: • Administration • Dispatch • Patrol ■ Investigations • Records These business units encompass the activities that must take place for a police department to exist. They will vary in relation to the size of the department. For example, in a very small police department, serving a small population, the demand for service is less and there may not be an investigation division or a records unit. That does not mean that these duties are not performed, rather it means that patrol officers perform these duties. The administrative unit may consist of a single person, the chief of police, who may also work as a patrol officer. With the demands placed upon a department the size of Apple Valley, a certain level of specialization must take place to ensure that we operate efficiently. Cost Analysis and Assumptions Used This analysis will capture the majority of the costs involved with and allocated to the various business units and programs in the Department. While it is fairly easy to capture salary and benefit costs associated with the various business units and programs, it is more difficult to assign costs such as dispatching fees and technology charges to one specific area. Therefore, you will note costs that are assessed against every employee in the Department. This is due in part to the impact that dispatching, records management, field based reporting, and data connections have on every employee. We have grouped these costs under the heading of technology. Some of the major costs captured in this assessment include, but are not limited to: ■ Dakota communication Center Fees • Cellular communication charges ■ criminal Justice Data Network Fees • Criminal Justice Information and Integration Network Fees ■ Digital Dictation system Fees Police Administration Minnesota law requires that each law enforcement agency have a chief Law Enforcement officer (CLEO) who is a licensed peace officer. In Apple Valley, the CLEO _gg_ is the Chief of Police and is responsible for the operation of the department. in a department the size of Apple Valley, there is usually a command structure between that of Police Chief and Police sergeant. In the Apple Valley Police Department this command rank is that of captain. There are two Captains. one is in command of Operations, which includes the Patrol Division and Community Service officers. The second Captain is in command of Support services, which includes the Investigation Unit, Records Unit and Neighborhood Collaboration officer (NCOP) Unit. Police Administration must be responsive to the needs and concerns of the community in the delivery of police services. It is the responsibility of the Police Administration to provide overall direction in the operation of the police department receiving guidance from the Mayor, City Council and City Administrator. Administration is also responsible for budget preparation, internal affairs investigations, developing department policy, making personnel recommendations, preparation of periodic and special reports, department evaluations, community relations, media relations, financial tracking, grant management, department training records and interdepartmental communications. The Police Chief and Captains are on call 24 hours a day and each has a police vehicle assigned to them. The following chart details the command structure of our department as well as our neighboring law enforcement agencies. City Population Chief Deputy Chief Captain Lieutenant Apple Valley 49,453 1 2 Burnsville 59 1 2 Eagan 54 1 1 3 Lakeville 57, 470 1 3 2014 Anticipated Costs — Police Administration Salary and Benefits Chief 157 Captains - 2 277 Department Assistant 82 Uniforms 2 Vehicle Costs Capitalization 9 Fuel 7 Maintenance 2 Direct Costs Training 1 Technology 67,384 Memberships 1,102 Total $809,839 Police Dispatching services In December of 2007, the City of Apple Valley, along with all of the Dakota County public safety entities, consolidated their public safety dispatch systems into jointly owned dispatch center, the Dakota Communications Center (DCC). {Governance of this entity is in the form of a Joint Powers Agreement (JPA). Each member of the JPA contributes a -100 - percentage of the funds needed to operate the center based upon population and the number of computer Aided Dispatch (CAD) events. DCC Direct costs Membership Fees 903 840 MHz Access 25,970 LOGIS (ISMS & Mobile) 92 Total $1,022 Patrol Division The Patrol Division is responsible for providing the department's frontline services. This division most often provides our first point of contact with the community and provides most of our services. These core services are those most visible on a daily basis. The Patrol Division contains the largest allocation of manpower and the Division is unlike any other division within the police department because of its visibility and the amount of contact they have with the citizens of Apple Valley. The Patrol Division is responsible for 24 hours a day, 7 days a week response to citizen - initiated calls for service, in addition to officer - initiated activity. The authorized strength of the Patrol Division is 7 Sergeants and 25 Officers. During 2012, the Patrol Division was responsible for handling over 39,000 calls for police service. The patrol officers are the first line of defense against those who represent a threat to public safety. They are highly trained professionals, who at times must unselfishly place themselves at risk in order to protect the community, Patrol Division Outcome Measures Year calls for service DUI Arrests Traffic crashes Citations Total Arrests 2013* 17,590 79 492 3 618 2012 39,223 145 1 059 7 1 2411 39 220 1 8 1 2010 37 192 1 7, 458 1, 985 2409 41,049 228 1 9 2 2008 41 251 1,037 9 2,278 *As of 6130113 Overtime Hours We endeavor to keep overtime costs at a minimum within the department. We closely monitor overtime to minimize our costs. It is department policy not to utilize overtime to backfill shifts to allow personnel vacation time off. Overtime is only utilized when we fall below our established minimum staffing levels to ensure continuity of service. It is important to note that under the labor agreements and the personnel ordinance, employees, with the exception of the chief of Police and captains, have the option of selecting compensatory hours in lieu of overtime pay for hours worked. Some aspects aspects of overtime are administratively uncontrollable. Examples include mandatory court appearances outside of normal work hours, patrol shift extensions due to arrests, or high call for service volumes. The historical overtime record for all hourly sworn personnel is depicted in the accompanying table. Year Officer Hours Sergeant Hours Overtime Pay Compensatory Pay 2013* 21197 359 87 62,434 2012 3 844 129,780 198 2011 3 725 98,819 115 2010 2 720 81 112 2009 3 764 100,530 133 2008 3 725 148 107,227 * As of 6128113 2014 Anticipated Costs — Patrol Division Salary and Benefits Sergeants (7) 897 Officers (25) 2 Uniforms (32) 29,600 Vehicle costs Capitalization 100,480 Fuel 75 Maintenance 24,288 Direct Costs Training 12,992 Technology 539,072 Specialized Equipment 48 Total $4,4749914 -102 - Detective Unit All but the smallest police departments in the United States have a specialized unit that conducts criminal investigations. In Apple Valley, this unit is staffed by Detectives. The Detectives investigate crimes requiring time and expertise beyond the capacity of the generalized investigations that are handled by uniformed patrol officers. They have received specialized training in areas such as: • Homicide Investigation • Fraud • Internet Crimes Against children ■ sexual Assault • Child Abuse and Neglect ■ Robbery ■ Interview and Interrogation ■ Surveillance In addition to conducting criminal investigations, this unit is also responsible for: • Liquor License background investigations. • Massage Business /Therapist License background investigations. • Pre - employment investigations on potential city employees. • Solicitor permit background investigations. • coordination of predatory sexual offender registration compliance. • Assisting the Fire Department with investigation of suspicious fires. • Conducting community education in such areas as Internet Safety. Apple Valley operates its Detective Unit with a smaller staff compared to our neighboring agencies. The following chart details the 2913 staffing levels of our surrounding agencies and provides the number of cases referred to and investigated by each agency's Detective Unit during 2012. Detective Unit staffing comparisons - 2012 City Population Detectives Supervisors Total cases per Cases Detective Apple 49 4 1 568 142 Valle Burnsville 59 10 2 821 82 Eagan 04,239 8 2 650 81 Lakeville 57 6 1 855 143 The Detective Unit has been operating at its current staffing level since 1992. In the 2014 budget, we are requesting additional funds to increase the staffing level in the Detective Unit to 5 Detectives and 1 Sergeant. -103 - Detective Unit Outcome Measures Year Total cases Cases per Detective 2013* 372 93 2012 568 142 2011 603 151 2010 498 125 2009 430 108 2008 519 130 * As of 6130113 As shown, the Detectives in our agency investigate a large number of cases when compared to our peer agencies. When compared to Burnsville and Eagan, on a per Detective basis, our Detectives are handling 42% more investigations than either of these communities and we do this with a higher clearance rate. 2014 Anticipated Costs -- Investigations Unit Salary and Benefits Sergeants (1) 128,964 Detectives (5) 585 Property Room clerk 21 Uniforms (6) 5 Vehicle Costs Capitalization 18,840 Fuel 14,172 Maintenance 4 Direct Costs Training 2 Technology 117,922 Specialized Equipment 16 Total $9163518 Records Unit The police department's role in the criminal justice system is to conduct investigative inquiries and gather facts. Every police department must document information that is obtained during investigations. This information must be maintained, searchable, and retrievable. The vast majority of the information and data created and stored by our agency is considered public data. As such, this data must be retrieved and released to the public upon demand. It is the responsibility of the records unit to process, retain, retrieve and forward this information. The unit is responsible for data entry concerning missing and wanted persons, stolen vehicles, stolen property and a host of other things that must be entered into the state and federal criminal information systems. These systems are highly controlled and monitored by both the Federal 'Bureau of Investigation and the Minnesota Bureau of Criminal Apprehension. The data entries are closely monitored for accuracy, and we are -104 - subject to an annual audit which not only verifies the accuracy of each entry but also verifies our policies, procedures and practices that provide for the overall security of the system. Records Unit Outcome Measures Year Incident Data Practices Permits to Criminal History Reports Requests Purchase Entries Processed Processed Processed Firearms 2013 3 1 380_ 614 2412 7 3, 488 891 1 2011 8 2 398 1 2010 8 1 370 1 2009 8 1 420 11816 2008 9 1 ,708 389 2 * As of 6130113 The Records Unit consists of a Records Supervisor, six Records Technicians and one part -time Records clerk. 2014 Anticipated Costs — Records Unit Salary and Benefits Records Supervisor (1) 96 Records Technicians (6) 446 Records clerk — Part -time (1) 7 Uniforms 3 Direct costs Training 1 Technology 134,768 Specialized Equipment 8 Total $6969064 -105 - VALUE ADDED SERVICES AND PROGRAMS This section of our analysis addresses the "value added services" delivered by the police department. These services are not mandated by law, but they assist the department in achieving the overall mission of protecting our community and improving its quality of life through service, education and enforcement. It is important to note that if these programs were eliminated only a portion of their costs would result in a budgetary savings for the city of Apple Valley. For example, if you eliminate the School Resource Officer program, the department would still need to be adequately staffed to handle the requests for police services that come from the students and staff in the various school district facilities located in our community. Value Added Services and Programs -- Patrol Division Special Enforcement Team Praqram Program Purpose The Special Enforcement Team (SET) has been in existence since it was authorized by the City council in 2001. At the time of its inception, the focus of SET was traffic law enforcement. This was accomplished through concentrated traffic enforcement in problem areas in our community. These problem areas were identified primarily through citizen complaints and areas with the highest accident rates. Since that time, the duties of SET have been greatly expanded. SET is responsible for conducting registration verification of predatory offenders living in our community. Predatory offender registration is a requirement under Minnesota Statutes for individuals who have committed violent crimes and have been discharged from correctional facilities. Under the authority granted in Minnesota Statutes, the department is required to verify the status of these individuals through home visits, updating their employment, contact, and other biographical information. SET also has responsibility for the service of arrest warrants issued by the District court and state mandated compliance audits for the sale of alcohol and tobacco to minors. The Patrol Division as a whole could absorb all of the duties currently assigned to the SET. However, if you were to eliminate this program and reassign these duties, it would place additional time constraints on the patrol officers who are responsible for responding to the immediate calls for service from the public. Additionally, because of the current staffing levels and calls for service demands facing our patrol officers, the level of traffic law enforcement in the community would be reduced. -106 - Special Enforcement Team Outcome Measures Year citations Predatory offender Tobacco Safes Alcohol Sales Issued Monitoring compliance compliance Contacts Audits Audits 2013* 728 34 62 86 2012 2025 63 120 166 2011 1 677 41 90 167 2010 1229 72 116 168 2009 1+035 77 57 77 2008 1 495 59 27 124 * As of 6130113 2014 Anticipated Costs — special Enforcement Team Program Salary and Benefits Officers (2) 219 Uniforms 1 Vehicle costs Capitalization 5 Fuel 4 Maintenance 1 Direct costs Training 812 Technology 33 Total $268 Police K -9 Program i i irwrrr Program Purpose The safety of the public and police officers is the primary reason for having a K -9 team in our department. Since 2005, our department has been fielding one dog and its officer/handier. This program is assigned to the Patrol Division. Police departments utilize dogs because of their keen sense of smell that allows them to locate suspects who are hiding. Police dogs are valuable when it comes to searching large buildings due to the speed and thoroughness at which they function. Simply stated, police dogs are a force multiplier that can do the job better and more efficiently than a police officer can do on foot. Assisting officers to detect crime, including illicit drugs, and locate and apprehend criminals, is part of keeping our community safe. As such, it is in keeping with the department's mission. conducting K--9 demonstrations is part of the continuous job of building a positive relationship between the police and the public, educating the public, and improving quality of life within the community. -107 - Radar, our current K -9 is cross -- trained and certified as a narcotics detection dog. Radar is entering his final year of service with the department and it is anticipated that he will be retiring in 2014. Due to Radar's retirement, the 2014 proposed budget contains a funding request for a new K -9. It is anticipated that the newly- selected officer /handler will be attending the Saint Paul Police Department's K -9 course during the first quarter of 2014. As a part of the overall evaluation of the K -9 program, we need to ascertain if there is another government unit that should be performing this function or if this function should be contracted out to the private sector. conducting searches for suspects and fugitives and making arrests are the duties of law enforcement. There are private entities that do have specially trained dogs available to assist police departments. some examples include search and rescue dogs and cadaver dogs. These dogs are available upon request on a fee or free bans and may be utilized, but the dog handlers are prohibited by state statute from practicing law enforcement without a license. Other law enforcement agencies could provide K -9 services to our department. In fact, they typically do if our K -9 team is not on duty. There is no requirement that a police department have a K -9 team. K-9 Team Staffing Comparisons City K-9 Teams Apple Valley 1 Burnsville 2 Eagan 2 Lakeville 2 2014 Anticipated Costs — K -9 Program Salary and Benefits: Officer 109 Uniforms 925 Vehicle costs: capitalization 3 Fuel 2,352 Maintenance 759 Direct costs: Food & Course Materials 6 Memberships 80 Specialized Equipment 500 Training 12,408 Technology 15 Veterinary care 5 Total $157,911 -108 - Dakota Coun!j Special Operations Team SCAT Program Purpose The Dakota County Special Operations Team (DCSOT) is a cooperative effort of public safety agencies in Dakota County. This team was developed as a part of our nation's response to the 9 -11 terrorist attacks that occurred in 2001. The majority of the funding for the formation of the team was obtained through federal grants. The governing entity for the DCSOT is the Dakota County Domestic Preparedness Committee (DCDPC). The DCSOT is comprised of firefighters and police officers from various public safety agencies in Dakota County. The members of the DCSOT are highly trained individuals that specialize in various response scenarios that are considered high risk but have a low frequency of occurrence. Some examples of the types of responses the DCSOT is trained for include hazardous materials response, weapons of mass destruction response, technical rope rescue, confined space rescue, and trench rescue. The DCSOT is available to assist agencies within Dakota County with incidents that require additional resources or the specialized skills they possess. The membership assigned to the DCSOT as of June 1, 2013 by public safety agency and discipline is depicted below: Agency Fire Police Apple Valley 5 1 Burnsville 4 1 Dakota County Sheriff NIA 0 Ea an 2 0 Farmington 2 1 Hastings 3 1 In Grove Heights 3 0 Lakeville 3 1 Mendota Heights 1 0 Rosemount 4 0 South Metro Fire 4 0 South Saint Paul NIA 0 West Saint Paul NIA 0 Total Membership 1 31 a The DCSOT is also part of the Minnesota Structural Collapse Team, Minnesota Task Force One (MN-TF1). Together with Minneapolis, St. Paul, Edina and Rochester Fire Departments, MN -TF1 responds with specialized equipment and trained personnel to assist with Urban Search and Rescue (USAR) and Structural Collapse Incidents throughout Minnesota. -109 - DCSOT Incident Responses during 2012: • Burnsville - Hydrogen cyanide levels detected in manufacturing facility. • Apple Valley - Release of approximately 2,000 gallons of fuel from a pipeline tank farm. • Eagan - Hazmat consultation with Minnesota Duty Officer. • Hastings - Release of hazardous gases from a food processing plant. • Inver Grove Heights - Two responses for anhydrous ammonia leaks. MN -T1 =1 Incident Responses during 2012: • Edina - Trench rescue. • Bloomington - Mall of America parking ramp collapse. • Eden Prairie - Building collapse. • MSP Airport - Heavy equipment accident. 2014 Anticipated Costs — Dakota County Domestic Preparedness committee (DCDPC) &'Dakota county Special operations Team (SOT) Salary and Benefits Officer —Training Time (150 Hrs.)* 9 Officer— Overtime 805 Direct Costs Memberships 15 Total $25,226 * The costs depicted here represent the "lost opportunity" costs associated with this activity. Detective Sean McKnight is assigned to the DCSOT. He attends 100 hours of training to minimally maintain his current levels of certification for the team. He attends this training during his normally scheduled work week. As such, his normal workload in the Investigations Unit goes undone. We do not backfill these hours. Dakota County Multi Agency Assistance Group ,.(DCMA�{G} ■ it . Program Purpose The Dakota County Multi Agency Assistance Group (DCMAAG) is a highly trained police tactical team, which is commonly referred to as a Special Weapons and Tactics Team (SWAT). This team was developed to respond to high risk but low frequency incidents that occur throughout Dakota County. The DCMAAG team responds to approximately 15 incidents per year. These incidents include barricaded suspects, hostage rescue, crisis negotiation, high risk warrant service, and fugitive apprehensions. Our department contributes four Officers and three Sergeants to the team. Our personnel undergo intensive specialized training to become members of the team. The team trains a minimum of 160 hours annually to maintain their skills. -110 - Every law enforcement agency in Dakota county, with the exception of Burnsville and Eagan, contribute members to the DCMAAG team. Burnsville and Eagan each field their own SWAT team to handle response situations in their communities. The DCMAAG team is comprised of 42 officers from its member agencies and 2 tactical paramedics from Health East. DCMAAG Team Personnel Agency Tactical officers Crisis Negotiators Tactical Paramedics Apple Valley 5 2 0 Dakota county Sheriff 9 2 0 Farmington 4 1 0 Hastings 2 1 0 Health East 0 0 2 Inver Grove Heights 1 0 0 Lakeville 4 0 0 Mendota Heights 2 0 0 Rosemount 3 0 0 South Saint Paul 3 0 0 West Saint Paul 3 0 0 Total Membership 36 8 2 DCMAAG Team Response Data Location 2012 2011 2010 2009 2008 2007 Apple Valley 2 1 2 2 3 2 Burnsville 0 0 0 2 0 0 Dakota Count y 2 0 1 0 2 1 Eagan 1 0 0 2 1 2 Farmington 0 1 0 0 2 1 Hastings 0 3 1 1 1 1 Inver Grove Heights 1 1 0 4 0 2 Lakeville 2 1 0 1 5 5 Mendota Heights 0 1 0 1 0 0 Northfield 1 0 0 0 0 0 Rosemount 1 1 0 0 1 0 South Saint Paul 2 2 2 2 1 3 - Washington County 0 1 0 0 0 0 West Saint Paul 4 1 1 2 5 1 Woodbury 1 0 0 0 0 0 Total Responses 17 13 7 17 21 18 As a part of the overall evaluation of the DCMAAG Team program, we need to ascertain if there is another government unit that should be performing this function or if this function be contracted out to the private sector. Because the very nature of the types of incidents the DCMAAG Team responds to involve law enforcement activities, these activities cannot be outsourced to the private sector. -111 - 2014 Anticipated Costs — DCMAAG Team Salary and Benefits Tactical Negotiator - Training Time* 13,954 Tactical Negotiator - overtime 0 Tactical officer - Training Time* 48,443 Tactical officer - overtime 8 Uniforms 17000 Direct costs Ammunition & Supplies 5,000 Memberships 8 Training 3 Total $83,702 *The costs depicted here represent the "lost opportunity" costs associated with this activity. In total, the officers assigned to the DCMAAG Team spend 1 ,070 hours in training on an annual basis. They attend this training during their normally scheduled work week. We do not backfill these hours and as such, the normal work activity they would be engaged in is lost. Value Added Services and Programs — Support Services Division Dakota county Drug Task Force Program Purpose Since 1988, Dakota county law enforcement agencies have effectively addressed illegal drug activity through a multi jurisdictional task force model. From 1988 through 1999, two multi jurisdictional drug task forces operated in Dakota county: South Metro Drug Task Force and East Metro Drug Task Force. In 2000, the South Metro Drug Task Force and the East Metro Drug Task Force merged to create the Dakota County Drug Task Force (DCDTF), which is the primary agency assigned to investigate illegal drug activity in Dakota county and surrounding areas. Since the establishment of the DCDTF, Dakota county's population has grown and population demographics have changed. The growth and change in population, in combination with ever changing trends in illegal drug activity, such as the rise of methamphetamine, has resulted in a significant increase in drug and drug related crimes throughout the county. Dakota county, like many counties throughout our nation, is not immune from illegal drug activity and its negative effects. The following chart represents the increasing activity the DCDTF has been involved in. In Dakota county, in the last five years, law enforcement authorities have arrested over 3,000 individuals directly involved in the illegal manufacture, distribution, or possession of drugs such as cocaine, marijuana, methamphetamine, and ecstasy. -112 - DCDTF Activity Incident Type 2012 2011 2010 2009 2408 Arrests 737 705 591 719 585 Search warrants Executed 207 225 161 185 139 Cash Seizures $315,697 $318 $295 $454 $142,380 Vehicles Seized 13 22 23 34 13 Firearms Seized 85 54 21 38 20 Amphetamine 239 367 19 28 5 Cocaine pounds 2.44 .49 1.17 1.55 6.67 Ecstasy (doses) 503 340 525 1,573 152,738 Heroin grams 445.49 21.52 39 553 200 Methamphetamine pounds 8.29 25.20 2.87 2.18 16.54 Marijuana (pounds) 302.16 656.27 118.7 242.1 191.9 Marijuana Plants 1,492 831 1 976 812 Oxycodone /Oxycontin (doses) 132.5 195.5 34 152 179 In recent years, police investigations have attributed several homicides, assaults, robberies, burglaries, thefts, child endangerment and neglect to illegal drug use. The extent of the presence of drugs in Dakota County is further evidenced by the fact that in the last five years, investigating officers have reported seizing over 12 pounds of cocaine, 1,259 grams of heroin, 1,511 pounds of marijuana, 55 pounds of methamphetamine, and 185,579 dosage units of ecstasy in Dakota County. Illegal drug activity in Dakota county is often connected to international drug traffickers. According to reports by the United states Department of Justice Drug Enforcement Administration, the majority of cocaine, marijuana and methamphetamine distributed in Minnesota and Dakota county is manufactured and delivered by Mexican drug traffickers. once in Minnesota, these drugs are said and distributed to local street gangs and independent dealers who operate and distribute the drugs in their local communities. Prior to the establishment of multi jurisdictional drug task forces, individual police agencies in Dakota county were each responsible for drug investigations in their respective jurisdictions. Police agencies with limited and - broader public safety responsibilities were slow to adapt to ever changing illegal drug trends and activities. Most of the investigation units ranged from one to seven detectives, many of whore had little, if any, expertise to effectively engage in proactive drug investigations. valuable intelligence data was not collected, preserved, or shared with neighboring agencies. Cross jurisdictional drug cases were often referred to an agency with sufficient resources to conduct follow -up investigations. When cases were passed among agencies, delays often resulted which in turn reduced the likelihood of a successful outcome. consequently, most drug investigations and enforcement was limited to cases involving the incidental discovery of drugs when officers or detectives were involved in other types of investigations. Little, if any, proactive follow up investigations were conducted to identify the source of the drugs or the extent of involvement the suspect had in other illegal drug activity. The Dakota Dakota county Drug Task Force is comprised of law enforcement officers from the following agencies: Apple Valley Police Department Lakeville Police Department Burnsville Police Department Mendota Heights Police Department Dakota County sheriff office Rosemount Police Department Eagan Police Department savage Police Department Farmington Police Department south St. Paul Police Department Hastings Police Department west St. Paul Police Department Inver Grove Heights Police Department 2014 Anticipated coats --- Dakota County Drug Task Force Salary and Benefits: Detective (1) 114,137 Over-time Pay (Average) 81630 Uniforms 925 Vehicle Costs: Lease 3 Fuel 2 Maintenance 750 Direct Costs: Training 752 Technology 16 Total $148,111 Neighborhood collaboration Officer Program ,_NCOP} Program Purpose The Neighborhood Collaboration officer Program (NCOP) was established in 2007 to increase the department's efforts in the area of problem - oriented policing. Problem - oriented policing is an approach to policing in which we conduct a careful examination of crime issues that are occurring in our community in hopes of discovering a new and more effective strategy for dealing with the issues. Problem - oriented policing places a high value on responses that are preventive in nature, that are not dependent on the use of the criminal justice system, and that engage other public agencies, the community and the private sector when their involvement has the potential for significantly contributing to the reduction of crime and quality of life issues. NCOP has responsibility for the following activities: • Partnering with 101 organized neighborhood watch groups • Monitoring 1,100 residential rental properties • Citizen's Police Academy • Teen Police Academy Child Passenger safety Program • safety Camp • Business Watch -114 - NCOP is staffed by: • one Sergeant who supervises the program. • one Officer assigned to multi - family housing issues. • one officer assigned to retail crime issues. • one civilian crime Prevention Specialist. The NCOP Sergeant also has supervisory responsibilities for the SRO program. As a part of the overall evaluation of NCOP, we need to ascertain if there is another government unit that should be performing this function or if it could be contracted out to the private sector. Because NCOP is entrusted with developing strategies that target not only problem properties but problem chronic offenders, they were charged by the city Council to coordinate and create a unified and collaborative effort on the part of the city departments (police, fire, code enforcement, building inspection, community development and prosecution) to address these issues. The efforts of the NCOP unit in reducing crime in multi - family and rental housing, educating landlords and tenants, making our schools safe and communicating crime prevention information to our citizens and businesses is in keeping with the department mission of protecting our community and preserving quality of life. 2014 Anticipated costs -- Neighborhood Collaboration Officer Program (NCOP) Salary and Benefits Sergeant 131,964 Retail Crime officer 1127893 Multi- Housing officer 1 09,893 Crime Prevention Specialist 93 Uniforms 2 Vehicle costs Capitalization 9 Fuel 7 Maintenance 2 Direct costs Crime Prevention Meeting Supplies 1 Crime Prevention Promotional Materials 8 Memberships 310 Training 1 Technology 67,384 Total $549y669 School Resource Resource officer Pro ram Program Purpose This program assigns police officers to the role of a School Resource officer (SRO). The SRO works at the various schools in our community in partnership with ISD 196 during the academic year. They are present in the schools to provide for the safety and security needs of the students and staff. We currently have three SROs partnering with ISD 196: one SRO is assigned to the three middle schools in our community (Falcon Ridge Middle School, Scott Highlands Middle School, and Valley Middle School) which have a combined student enrollment of 2,924: one SRO at Apple Valley High School with a student enrollment of 1,777; and one SRO at Eastview High School with a student enrollment of 2,242. The three SROs have the potential of interacting with over 6,943 students on a daily basis. The SROs do much more than provide for the security and protection of the students and staff in our schools. The SROs play a significant role in intervening in home situations that are less than ideal and assisting students that are in crisis. They also play an educational role teaching students about the criminal justice system, drug abuse, self - respect, the safe operation of motor vehicles and build a relationship between the police and youth of our community. The duties of the SROs include: • Addressing crime and disorder problems affecting and occurring in or around middle and high schools. • Developing and expanding crime prevention efforts for students. • Educating students in crime prevention and personal safety. • Educating students in the area of conflict resolution. • Assisting school staff in the identification of physical changes in the environment that may reduce crime in or around schools. • Assisting school staff in developing school policies as they relate to crime and recommending procedural changes. As a part of the overall evaluation of the SRO program, we need to ascertain if there is another government unit that should be performing this function or if it can be contracted out to the private sector. In some areas of the United States, school districts have established their own police departments. Examples include: • Clark county School District Police Department in the Las Vegas Metropolitan Area • San Diego School District Police in San Diego, California • Los Angeles School District Police Department in the Los Angeles Metropolitan Area Currently, Minnesota Statutes chapter 626 does not authorize school districts in the state to create their oven police departments. -116 - ISD 195 does provide funding for counselors, social workers and psychologists who work directly with students. They also have staff members that assist with school security. The SROs fulfill a unique role in that they have one foot in the community, performing traditional police work, and the other foot in the schools, emphasizing safety and serving as a role model for the students. We do not believe that the private sector could be as effective in this role. Minnesota has experienced violent incidents in schools in the past. Sometimes they have resulted in deaths. The SRO is first and foremost an armed police officer who is charged with protecting the students and staff. School Resource officer Incidents Investigated Academic Apple Valley High Eastview► High Middle Year School School Schools 2012-2013 257 339 313 2011 -2012 223 247 228 2010-2011 279 315 220 2009-2010 391 358 252 2008 -2009 353 355 235 2014 Anticipated Costs — School 'Resource officer Program Salary and Benefits Officers (3) 345 Uniforms 2 Vehicle costs Capitalization 9 Fuel 7,085 Maintenance 2 Direct costs Training 1 Technology 50 Revenue ISD 195 Reimbursement 152 Total $2599365 City of of Apple Valley Budget Summary 2014 Budget POLICE 2012 Council 2013 Council 06/30/13 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recvmm Budget Budget p 6110 - SALARY- REGULAR EMPLOYEES 4,298,788 4,343,042 4,265,213 4,622,276 2,246,477 4,502,629 4,502,629 6111 -SALARY PART -TIME 53,837 36,809 39,815 36,805 17,846 24,495 24,495 6112 - SALARY - SEASONAL TEM P 0 5,380 0 5,380 0 0 0 6113 - OVERTIME - REGULAR EMPLOYEES 226,153 180,000 261,955 180,000 143,693 180,000 180,000 6114 - OVERTIME PART -TIME EMPLOYEES 835 0 610 0 151 0 0 6117 - HOLIDAY PAY 114,867 0 121,665 0 35,040 250,563 250,563 6121 - INSURANCE CASH BENEFIT 16,276 0 21,109 0 11,786 0 0 6122 - COMP REQUEST - 118,726 0 - 112,598 0 - 58,233 0 0 6123 - SALARY -OTHER 79,699 98,391 108,687 107,958 6105 - SALARIES AND WAGES 4,592,031 4,644,930 4,597,768 4,942,852 2,396,760 5,066,374 5,065,645 6138 - MEDICARE 59,385 63,953 62,293 65,760 32,053 73,540 70,864 6139 - FICA 33,266 64,197 34,702 45,896 17,112 41,777 34,616 6141 - PENSIONS -PERA 603,266 620,435 620,073 623,032 319,724 716,151 730,530 6142 - WORKERS COMPENSATION 117,380 114,747 117,759 118,800 61,461 129,232 129,211 6144 - LONG -TERM DISABILITY INSURANCE 12,115 12,885 12,002 13,231 6,365 14,097 14,097 6145 - MEDICAL INSURANCE 538,935 711,360 517,883 723,840 335,172 732,000 722,400 6146 - DENTAL INSURANCE 41,984 0 45,528 0 23,808 0 0 6147 - LIFE INSURANCE -BASIC 640 0 619 0 314 0 0 6148 - LIFE. INSURANCE- SUPPIDEPEND 16,937 0 19,554 0 9,778 0 0 6125 - EMPLOYEE BENEFITS 1,423,909 1,587,577 1,430,413 1,590,559 805,787 1,706,797 1,701,718 6100 - TOTAL PERSONNEL SERVICES 6,015,940 6,232,507 6,028,181 6,533,411 3,202,547 6,773,171 6,767,363 6210 - OFFICE SUPPLIES 5,924 12,300 7,179 9,300 3,638 9,300 8,300 6211 - SMALL TOOLS & EQUIPMENT 13,108 87,135 71,784 53,775 26,197 31,220 29,220 6212 - MOTOR FUELS/OILS 131,492 138,700 126,257 142,716 59,035 146,200 141,200 6215 - EQUIPMENT -PARTS 20,754 31,405 23,601 22,750 4,248 20,000 20,000 6216 - VEHICLES-TIRES/BATTERIES 13,602 12,000 12,156 15,000 303 14,000 14,000 6229 - GENERAL SUPPLIES 36,150 43,850 41,084 43,800 22,581 51,100 49,600 6205 - SUPPLIES 221,030 325,390 282,061 287,341 116,002 271,820 262,320 6235 - CONSULTANT SERVICES 14,616 14,500 15,636 22,800 2,522 12,500 12,500 6237 - TELEPHONE/PAGERS 25,949 34,200 29,815 37,200 14,863 36,370 31,370 6238 - POSTAGEIUPSIFEDEX 297 300 89 400 39 400 400 6239 - PRINTING 6,643 8,200 5,177 7,000 1,350 7,950 6,950 6240 - CLEANING SERVICE /GARBAGE 833 1,400 909 1,400 488 1,000 1,000 6249 - OTHER CONTRACTUAL SERVICES 1,020,113 909,106 912,013 862,593 480,495 844,694 834,694 6230 - CONTRACTUAL SERVICES 1,068,452 967,706 963,638 931,393 499,758 902,914 886,914 6255 - UTILITIES - ELECTRIC 490 800 542 500 633 250 250 6250 - UTILITIES 490 800 542 500 633 250 250 6265 - REPAIRS - EQUIPMENT 57,601 77,410 70,392 62,400 18,357 39,915 37,400 6260 - REPAIRS AND MAINTENA 57,601 77,410 70,392 62,400 18,357 39,915 37,400 6275 - SCHOOLS1CONFERENCESIEXP LOCAL 16,617 39,775 17,997 21,575 18,644 46,300 46,300 6276 - SCHOOLSICONFERENCES /EXP OTHER 4,363 7,560 9,666 7,560 5,464 6,600 6,600 6277 - MILEAGE/AUTO ALLOWANCE 62 0 0 0 0 0 0 6278 - SUBSISTENCE ALLOWANCE 0 0 0 0 12 0 0 6279 - EDUCATION ASSISTANCE 16,635 11,000 9,645 4,000 509 0 0 6280 - DUES & SUBSCRIPTIONS 29,238 41,261 29,936 38,605 13,777 39,592 39,592 6281 - UNIFORM /CLOTHING ALLOWANCE 52,407 49,500 45,231 67,775 56,552 78,725 70,725 6270 - TRAININGITRAVEUDUES 119,322 149,096 112,475 139,515 94,958 171,217 163,217 6200 - TOTAL OPERATING COSTS 1,466,895 1,520,402 1,429,107 1,421,149 729,708 1,386,116 1,350,101 6310 - RENTAL EXPENSE 54,725 61,220 63,594 62,375 8,497 60,818 60,818 6321 - CASH OVER/SHORT 7 0 24 0 -129 0 0 6333 - GENERAL -CASH DISCOUNTS -106 0 -107 0 -60 0 0 6399 - OTHER CHARGES 7,243 8,600 6,213 12,600 -1,517 12,600 12,600 6301 - OTHER EXPENDITURES 61,869 69,820 69,723 74,975 6,791 73,418 73,418 6300 - TOTAL OTHER EXPENDITURES 61,869 69,820 69,723 74,975 6,791 73,418 73,418 6730 - CAPITAL OUTLAY - TRANSPORTATION 97,100 205,000 203,862 166,000 1,585 0 0 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 0 0 0 34,000 0 21,200 0 6745 - VERF CHARGES 175,600 175,600 6701 - TOTAL CAPITAL OUTLAY 97,100 205,000 203,662 200,000 1,586 196,800 175,600 6001 - EXPENDITURES 7,641,803 8,027,729 7,730,674 8,229,535 3,940,632 8,429,505 8,366,482 CITY OF OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 20: POLICE - 1200 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTS PROJECTED PROP RECOMMEND REVENUES: 4250 Accident reports 1,000 1,000 1,000 500 1,000 1,000 4259 Other Public Safety fees 20 20,000 10 10,000 10,000 4259 Drug Task Force 14,000 _ _ - - - 4259 ISD 196 Fees (SRO program) 147,700 149,179 150,670 150 152 152 4259 Post Board Training Reimbursement 19,000 - _ _ - 5345 Police Special Detail (extra duty) - - 40 50,000 50,000 50 4140 State Aid - Police PERA aid 330,000 330 330 310,000 330 330,000 4150 Grants, Dakota County Traffic Safety (Safe & S -- - 8 17,000 18,000 18,000 USDOJ and MN Ballastic Vest Reimbursement 7 7,700 TOTAL REVENUES 531 500 539 670 528,170 568 56 SALARIES 6110 Regular Employees 3,873,131 3 4 4,172, 673 4,502,629 4,502, 629 Holiday /invest Stipend /Master Pat 447 413,501 449,603 449 250 250 6111 Salary -Part -time 31,639 36 36,805 36,805 24,495 24,495 6112 Salary- Seasonal Temp 5,380 5,380 5 - - - 6113 Overtime - Regular 180,000 180,000 180 180 180,000 180,000 6123 Salaries - Other 49,995 79,699 98 98 108,687 107,958 6138 Medicare 62 63,953 65 65,760 73 70,864 6139 FICA 62,955 64,197 45, 896 45,896 41,777 34,616 6141 Pension - PERA 613 620 623 623,032 716,151 730,530 6142 Work Comp Ins 114 114,747 118 118,800 129,232 129,211 6144 Long -term Disability Insurance 12737 12,885 13,231 13 14,097 14,097 6145 Hospital & Life Insurance 711,360 711 723,840 723 732,000 722 Total 6,165,361 6,232,507 6,533,411 6,528,031 6 6,767,363 6210 OFFICE SUPPLIES Paper & Supplies 11,000 10,500 7 7,500 7,500 7,000 Ticket Writer Paper 1,800 1,800 1 1,800 1,800 1 Total 12,800 12,300 9 9 9 8,300 6211 SMALL TOOL & EQUIPMENT AED Units 2,200 2 2 2 2 Chemical Aerosol Replacement 1 1 1 1 1,000 1,000 Citation Printers and Mounts 850 _ - - _ Clerical Headset Replacements 400 250 250 250 250 250 Data Master Mouthpieces 500 500 500 500 500 500 Equipment Counsoles 1,875 1 _ - _ Evidence Bar Code Scanner 500 500 _ _ _ Fire Extinguishers /Car Door Openers 500 500 500 2,800 2 2 Forensic Computer Supplies 1 750 750 750 750 750 In Car Video Systems 11,B00 _ _ - Investigation Supplies 6,500 6 6 6,500 6,500 6 K -9 Equipment 500 500 500 500 500 500 Light Bars and Control Heads 4 10 Mobile Computer Docking Stations 23 Mobile Computers 8 Patrol Supplies 2,750 2,750 3,000 3,000 3,000 3 Portable Breath Testers 1,425 1,425 1,425 2,120 2 2,120 Prisoner Transport Seats 2,500 3 3 - - Push Bumpers 1 1 1,000 - - Radar Units 6,000 8 8,000 8 8,000 Side Vehicle Lighting Systems 1,750 1,000 1,000 - - Siren Speakers 1 1 1 - - Tasers 1,735 1 3, 000 3 3,600 3 Trunk Equipment Mounting Trays 1 1 1,500 - - Vehicle Partitions 3 4 4,800 - Weapon Mounting Systems - 1 1 1 - .. Sales Tax Savings (2,000) Total 16,310 87,135 53,775 45,270 31 29 6212 MOTOR FUELS/OILS Gas 123 136,700 140,616 140,000 143,800 138,800 Oil 4 2 2 2 2,400 2,400 Total 128,250 138,700 142,716 142,400 146,200 141,200 CITY OF OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 20: POLICE - 1200 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6214 CHEMICALS Total - _ 6215 EQUIPMENT - PARTS Batteries (Laptop, AA, AAA, C, D) 8 6,000 6,000 6 4,000 4,000 Bike Parts 750 750 750 Gun Parts Replacement 500 500 500 500 1,000 1 Patrolllnv /Admin Vehicles 16,000 16,000 16,000 14,000 14,000 14,000 Squad License Plates 250 250 250 250 250 250 Total 25,250 22,750 22,750 21,500 20 20,000 6216 EQUIPMENT - TIRES /BATTERIES Patrol /] nvJAdm in Vehicles 13,000 12,000 15,000 15,000 14 14,000 Total 13,000 12 15,000 15,000 14,000 14 6229 GENERAL SUPPLIES 12 Gauge Less Lethal Ammo 800 800 800 1 1,000 1 Ammunition 15 15,600 17,000 17,000 17 17,000 Canine Supplies & Food 450 450 2 2 6,000 6 Cell Phone Batteries /Supplies 350 350 350 350 350 350 Coffee 1 Water 1 Meeting Supplies 2 2,750 2 2 2,750 2 Crime Prevention Meeting Supplies 400 400 400 1 1 600 1 1,600 Crime Prevention Promotional Materials 5,700 5,700 7 7,000 7 7,000 Detention Supplies 500 500 500 500 500 500 First Aid Supplies 1 4,000 4,000 4 3 3 Flares 250 250 500 250 250 250 Flex Cuffs 100 100 100 100 100 100 Hearing Protectors 100 100 100 100 100 100 6229 GENERAL SUPPLIES CONT. MAAG Supplies 6 6,600 6,600 6,600 6,600 6 Narcotic Field Testing Kits 450 450 450 450 450 450 Photo Supplies 500 150 150 - - - Shooting Glasses 150 150 150 150 150 150 Targets /Gun Cleaning Materials 750 1 1 1 000 1 1,000 1,000 Taser Cartridges /Batteries 4 4,500 4 4,500 3,250 3 Overall reduction to history - - (5,000) Sales Tax Savings (1,500) Total 40,950 43,850 43, 800 49,800 51,100 49 6235 CONSULTANT SERVICES Canine Vet Services 3 3 5 5 5,000 5 Computer Consulting Services 1,000 1,000 1' ,000 - - - Mantoux & Hepatitis Test & Inoculations 500 500 500 500 500 500 Master Patrol Fitness Testing 13,300 10 13,000 - - Pre - employment Medicals & Psychologicals 3 6,500 7 7 Total 17,800 14,500 22, 800 12,000 12,500 12,500 6237 TELEPHONE /PAGERS Cellular Phone Services 18,000 15,000 18,000 18,000 18 13,600 Cellular Phone Service - Drug Task Force 720 720 Frontier Phone Lines 400 250 250 250 250 250 Verizon LTE 4G Wireless Services 15,996 17,000 17,000 15,000 15,000 15,000 Telephone Language Translation Service 1 1 1 1 1 1,800 Total 36 34 37,200 35,050 36,370 31 6238 POSTAGEIUPSIFEDEX UPS Expense 300 300 400 400 400 400 Total 300 300 400 400 400 400 6239 PRINTINGIPUBLISHING Annual Report 500 500 500 500 500 500 Business Cards 700 700 1,500 2,000 2 1 Crime Prevention Materials 1,000 1,000 1,000 1,000 1,000 1,000 Evidence Labels and Bar Codes 1,000 1 1,000 1,000 1,000 1,000 Forms /Stationery/Envelopes 6 3,000 2,000 1,500 1 1,000 Misc Printing 2,000 2,000 1,000 1 1,000 1,000 Night to Unite Yard Signs 950 950 Total 11,700 8 7 7 7,950 6,950 6240 C. SERVICE/GARBAGE REMOVAL Blanket Cleaning 500 500 500 - - - Shredding Service 900 900 900 1,000 1,000 1 Total 1,400 1,400 1,400 1 1,000 11000 -120 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 20: POLICE - 1200 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6249 OTHER CONTRACTUAL SERVICES DCC Debt Service 150,01' 5 149,615 109 109 - - 911 fund balance applied equally over next 5 years t (66,400) (66,400) (66,400) (66,400) (66,400) (76,400) DCC Fees (General & Capital Projects) 862 821 814 814 1 140 903,394 903,394 DCC REBATE credit applied 2010 to 2012 (71,922) (71, 922) - - _ - Background Investigation Fees 1,850 1,850 2,000 4,000 4 1 000 4,000 Consolidated Lead Evaluation and Reporting 1,020 1,020 1,100 1,200 1 1,200 Evidentiary Impound & Tow Fees 1 13500 2 2,500 2 2,500 Film Processing 100 100 100 - - - Total 878 837 862,5 864,593 844 834,694 6255 UTILITIES - ELECTRIC Dakota Electric and Excel Energy 2 800 900 1 550 550 Reimbursement from Eagan PD for Range (400) (450) (300) (300) Total 2 800 500 550 250 250 6265 REPAIRS - EQUIPMENT ** = Service Contract ** Booking Photo Imaging Maintenance 3,060 3 3 500 500 500 Digital Dictation 4 4,800 4,800 4 5,050 5 *" Konica Copiers Maintenance 1,650 1,650 1,650 1 1,650 1,650 *`* L -3 Digital ICV Server Maintenance 2 2,790 4 3 4,200 4 Motorola Radio Extended Warranty 4 4,175 4 4,100 4,215 4,215 *`* Quetel Software Maintenance - 3,000 3,000 * ** Ricoh Copier Maintenance 300 300 300 300 300 300 AED Maintenance /Repairs /Pads 4,500 4 4 3 3 3,000 Bike Service 500 350 500 - - - Car Washes 4 4 4 4 4,000 4 L -3 Digital ICV Repairs 4,000 4200 4,200 4,500 4 LOGIS Mobiles Support Maintenance 23 24,077 24,261 24,261 25 25,049 LOGIS Support is included in Data Processing (23, 737) (24, 077) (24,261) (24,261) (25, 049) (25,049) LOGIS RMS Support Maintenance 62,580 62 66,116 66,116 67 67,496 LOGIS RMS is included in Data Processing (62,580) (62,548) (66,116) (66,116) (67,496) (67,496) Misc. Small Equipment Repairs 1,000 1 1 1 1,000 1 Radar Recertifications 1 ,200 1200 - -- 1 1,500 Radio Repairs 1,500 1 1,000 540 1,000 1,000 Squad Car - Not in House 7 71 7 6 6,000 6 Squad Graphics - Repair 1,200 2,400 3,200 - - - Vehicle Refitting 14 18 18,000 18 - .- Sales Tax Savings (2,515) Total 53,050 61 62 51,8 39,915 37,400 6275 SCHOOUCONFIEXP - LOCAL Canine Training School 1,750 1,750 1,750 1 12,000 12 Canine Training School -Out of 2013 savings Chaplains Training 500 500 500 500 500 500 Child Safety Seat 200 200 200 100 Crisis Intervention Training 1 800 Explorer Training /Meeting Expense 100 100 100 100 100 100 IACP Conference 3 3 Meal Expense Reimbursement Training /Court 2 2,600 2,600 2,600 2,600 2,600 MILO Training - SCALE Facility 2,500 2,500 2,100 MN Chiefs of Police Executive Training Institut 1,900 1 1 1,900 1,900 1 Municipals 700 700 700 700 Program Sharing Conference 525 525 525 Rotary Meetings 500 500 500 500 500 500 Specialty Schools 8,000 8,000 8,000 8 Specialized Training - Crime Prevention /NCOP 1 1 Specialized Training - Detectives 3,D00 3,000 Specialized Training - Firearm Instructors 1 1,000 Specialized Training - Patrol Officers 6,000 6 Specialized Training - Records Unit 1 1,500 Specialized Training - Supervisors 3,000 3,000 Specialized Training - SRO 900 900 Specialized Training - Use of Force Instructors 1,000 1 Staff Development Training 1,500 1,500 1,500 1,500 CITY OF CF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 20: POLICE - 1200 COMPANY 1000: GENERAL FUND JDE 2011 2012 2413 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN 6275 SCHO+DLICONFIEXP - LOCAL cant. ADAPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND State Mandated Training 19,890 19,000 19,000 10,000 8,000 8,000 Overall reduction due to history (19,000) Total 39,665 39,775 21,575 29 46 46,300 6276 SCHOOLICONFIEXP - OTHER Can -Am Narcotics Conference 350 350 350 350 350 350 Crime Prevention Training /CPTED - 1 1 1 000 Juvenile Officers Institute 750 750 750 750 7 750 K -9 Drug Certification 180 180 180 180 MAAG - Annual Training Exercise 1,800 1,800 1 1 800 1,800 1 1 Out State Specialty Training 2,500 2 2,500 2,500 2,500 2,500 Special Operations Training Assn, Conference 980 980 980 1,200 1 1,200 Total 6 7 7,560 6,780 6 6,600 6279 EDUCATION ASSISTANCE Tuition Reimbursement. 20 11,000 4 510 - - Total 20,922 11 4 510 - - 6280 DUES & SUBSCRIPTIONS Association of Training Officers of MN 200 200 200 200 200 200 Crime Prevention Officers Association 180 180 180 180 180 180 Criminal Code /Law Books 300 300 300 50 50 50 Dakota County Chiefs of Police Association 100 100 500 485 500 500 DC 800 MHz Access Fee 30,550 29,798 27 27 26 26,970 Explorer Re- charter 250 250 250 250 250 250 International Association of Chiefs of Police 500 400 400 400 400 400 MAAG Dues 3,300 5 5,000 5,000 8 8 Misc. Books & Publications 2 2,000 2 500 500 500 MN Chiefs of Police Association 425 425 425 425 402 402 MN Law Enforcement Explorers Association 60 60 60 60 60 60 MN Multi- Housing Assn. Coalition 128 128 130 130 130 130 National FBI Academy Association 150 150 100 100 100 100 Police License Renewals ($90 each) 990 2 1 1,440 1,170 1,170 Rotary Dues 200 200 200 200 200 200 Tri- County Investigators Association 100 100 100 100 100 100 U.S. Police Canine Association 180 40 40 80 80 80 Total 39,713 41 38,605 36,880 39 39,592 6281 UNIFORM/CLOTHING ALLOWANCE Awards /Plaques /Commendation Medals 1,000 1 21000 3,000 3 3 Bike Uniforms 500 500 500 1,000 1,000 1 Chaplain/Volunteer Program Clothing 500 500 500 500 500 500 MAAG 1,000 1 1, 000 1 1,000 1 Patches /Badges 1,000 1,200 2 3 3,000 3,000 Records Personnel Uniforms 2,800 2,800 2,800 3 3,000 3 Replacement Ballastic Vests 2 Grant Funded 11,000 8 7 7,700 Sworn Officers 40,800 42,000 47 47,475 49, 025 49,025 Sworn Officers New Hires 10 2 7 000 Uniforms & Badges, Explorer Program 500 500 500 500 500 500 Tota l 50 49,500 67 68,275 78 70 6310 RENTAL EXPENSE CJDN Connection Fees -BCA Desktop Query 5 5,760 5760 5 5 5,750 CJDN Connection Fees -BCA Mobile Query 5 5,040 5 5,040 5 5 CJDN Connection Fees -BCA Submission 1 1,200 1,200 1,200 1,200 1 CJ I I N 32 38 38,850 37 37 37 Konica Minolta Copier Leases 7,750 8,025 8,025 8,025 8,025 8,025 Vehicle Lease (Drug Task Force) 3 3,195 3,500 3,600 3 3,600 Total 55,565 61 62 60,818 60,818 60,818 6399 OTHER CHARGES Blood Tests 6,600 4,000 3 3,000 3,000 3,000 Outdoor Range Maintenance /Repairs 3,000 3,000 8 8,000 8,040 8,000 Scale Calibration Maintenance 400 500 500 500 500 500 Subpoena Fees 250 1 1 1 1 1,100 Total 10,250 800 12,600 12,600 12,600 12,600 -122 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 20: POLICE - 1200 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6730 CAPITAL OUTLAY - VEHICLES Pickup truck 4 wheel drive (CSO) 25,000 Sedans (Admin.) 42 54 50,518 Squad Cars 78 140,000 112 107,344 Van (Detectives) 23 Total 103 205,000 166 157 - - 6740 CAPITAL OUTLAY - OTHER ITEMS AR -15 Squad Rifle Replacements 23 23,000 (Trade in Value) (1,800) (1,800) Out of 12013 Savings (21,200) Briefing room chairs 3,300 3,300 Cabinet Door Replacement Project 9 9,500 Desk Chairs - 3 1200 11200 Evidence Inventory & Control Software 20 21,500 Total - - 34,000 35,500 21200 -- 6745 VEHICLE REPLACEMENT VERF- Vehicle Replacement Charges 175 175,600 Total - - - - 175 175,600 Total Net of Personnel 1 1,698, 755 1,696,124 1,664, 728 1 1,599,119 TOTAL EXPENSES $ 7 $ 7,931,262 $ 8,229,535 $ 8 $ 8 $ 8,366,482 TONAL REVENUES (from Above): $ 531,700 $ 500,179 $ 539 $ 528,170 $ 568 $ 568 NET ADDITION TO (USE OF) GENERAL REN $ (7,197,957) $ (7,431,083) $ (7,689,865) $ (7,664,589) $ (7,860,629) $ (7,797,606) -123 - COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1 000 21 1 294 Civil Defense DESCRIPTION OF ACTIVITY Civil Defense The City Council designates an Emergency Management Director. The Police Chief serves in this capacity. Duties include maintenance of the nine outdoor warning sirens, insuring that the Emergency operations Center is properly equipped, updating and coordinating the periodic exercising the City's Emergency operations Plan. The Police Chief works closely with the Fire Chief and the Dakota County Emergency operations Director in coordinating Civil Defense activities. MAJOR OBJECTIVES FOR 2014 Continue ongoing maintenance on outdoor warning sirens including monitoring and replacement of DC power supply (batteries) as needed. Members of the Apple Valley Police Department will also participate in at least one full scale training exercise sponsored by the Domestic Preparedness Committee. IMPACT MEASURES 1 PERFORMANCE INDICATORS Actual Actual Actual Actual Proposed Item 2010 2011 2012 2013 2014 Number of 1Narnin Sirens 9 9 9 9 9 Summary Budget Department 21 Civil Defense 2010 2011 2011 2012 2012 2013 2014 Actual Adopted Actual Adapted Actual Adopted Proposed Revenue: Expenditures: Supplies 810 9 810 3,000 1,007 3 2,000 Contractual Serv. 8 81570 8 1 0,884 1 0,888 12 15,410 Utilities 589 650 589 650 589 650 650 Repairs & Maint. - 6, 000 - 3 566 3 3 Training/Travel /Dues - 500 - 492 - 500 Sop Capital outlay - 22,500 - - - - Total Exp 9 47,220 9,864 18,026 13,050 20 21,560 Net addition to (use of) (9 (47,220) (9,864) (18,026) (13,050) (20,096) (21 general revenues 20 14 CAPITAL OUTLAY None -124 - City of Apple Valley Budget Summary 2014 Budget CIVIL DEFENSE 2012 Council 2013 Council 06130/13 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6105 - SALARIES AND WAGES 0 0 0 0 6100 - TOTAL PERSONNEL SERVICES 0 0 0 0 6211 - SMALL TOOLS & EQUIPMENT 43 3,000 88 3,000 170 3,000 2,000 6215 - EQUIPMENTS -PARTS 608 595 0 6216 - VEHICLES - TIRES /BATTERIES 0 6229 - GENERAL SUPPLIES 0 323 0 6205 - SUPPLIES 650 3,000 1,007 3,000 170 3,000 2,000 6238 - POSTAGEIUPSIFEDEX 11 0 0 6249 - OTHER CONTRACTUAL SERVICES 8,465 10,888 10,888 12,946 12,946 15,410 15,410 6230 - CONTRACTUAL SERVICES 8,476 10,888 10,888 12,946 12 15,410 15,410 6255 - UTILITIES- ELECTRIC 589 650 589 650 245 650 650 6250 - UTILITIES 589 650 589 650 245 650 650 6265 - REPAIRS - EQUIPMENT 287 3,000 566 3,000 0 4,000 3,000 6260 - REPAIRS AND MAINTENA 287 3,000 566 3,000 0 4,000 3,000 6275 - SCHOOLSICONFERENCESIEXP LOCAL 77 400 0 400 0 400 400 6280 - DUES & SUBSCRIPTIONS 0 100 0 100 0 100 100 6270 - TRAININGITRAVEUDUES 77 500 0 500 0 500 500 6200 - TOTAL OPERATING COSTS 10,079 18,038 13,049 20,096 13,361 23,560 21,560 6301 -OTHER EXPENDITURES 0 0 0 6300 - TOTAL OTHER EXPENDITURES 0 0 0 6740 - CAPITAL OUTLAY- MACHIEQ/OTHER 10,968 0 0 0 0 0 0 6700 - TOTAL CAPITAL OUTLAY 10,968 0 0 0 0 0 0 6001 - EXPENDITURES 21,047 18,038 13,049 20,096 13,361 23,560 21,560 -125 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 21: CIVIL DEFENSE -- 1290 COMPANY 1000: GENERAL FUND J D E 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6211 SMALL TOOL & EQUIPMENT Siren Maint Supplies 2 2,000 2,000 2 2,000 1,000 Avian Flu Supplies 5 1,000 1 1 1 1 Total 7 3,000 3 3,000 31000 2 6249 OTHER CONTRACTUAL SERVICES DCDPC Annual Dues 8,570 10,888 12 12,946 15,410 15 Total 8 10,888 12,946 12,946 15,410 15,410 6255 UTILITIES - ELECTRIC Dakota Electric - Excel Energy 650 650 650 650 650 650 Total 650 650 650 650 650 650 6265 REPAIRS - EQUIPMENT Routine Maintenance 3 3,000 3,000 4 4 3,000 Total 3,000 3 3 4 4 31000 6275 SCHOOLJCONFIEXP - LOCAL Exercise Expenses 400 400 400 400 400 400 Tot al 400 400 400 440 400 400 6276 SCHOOLICONFIEXP - OTHER Total -- - _ 6280 DUES & SUBSCRIPTIONS AM E M 100 100 100 100 100 100 Total 100 100 100 100 100 100 6740 CAPITAL OUTLAY - OTHER ITEMS Siren Radio Replacement 22,500 -- Total 22,500 Total Net of Personnel 42,220 18,038 20 21,096 23,560 21 TOTAL EXPENSES $ 42,220 $ 18,038 $ 20,096 $ 21,096 $ 23,560 $ 21,560 -126- vim* 0699 00000 so** as*, Apple Valle Notes: This pa left intentionall blank -127 - COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 22 1295 Comm Ser►v Offic (CSO) DESCRIPTION OF ACTIVITY Community Service Officer The 6 part -time community service officers are responsible for animal control. They respond to calls of injured and stray animals as well as keeping records of lost dogs. They are also responsible for dog bite quarantine follow up and tracking potentially dangerous dogs. An agreement exists between the City and Palomino Pet Hospital for the boarding of stray dogs. The Records Unit sells dog licenses which are required by ordinance. The licenses are issued for a two year period. In 2011, 467 licenses were sold. In 2012, 699 licenses were sold as of June 30 2013 we have sold 340 licenses. MAJOR OBJECTIVES FOR 2014 IMPACT MEASURES 1 PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2010 2011 201 20-13 2014 Number of Animal Licenses Sold 547 457 599 550 500 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2010 2011 2012 2013 2014 CSC 3.5 2.8 2.8 2.8 3.5 Temporary Status Personnel Schedule -- Hours Part Time Adopted Adopted Adopted Adopted Proposed Position Title 2010 2011 2012 2013 2014 CSO (Additional time) - 1356 1381 1381 -128 - Summary Budget Department 22 Comm Sery offic (CSO) 2010 2011 2011 2012 2012 2013 2014 Actual Adopted Actual Adopted Actual Adopted Proposed Revenue. FEES- Animal Pickup 6 5 7,122 6,000 4,763 7 7 LICENSE -Dog (pub.sal=ety) 5,075 7,000 4 5 5 5 5,000 11 12, o00 11 11,000 10 12,000 12 Expenditures: Salaries & Wages 71 96,257 30 93,422 47 97, 898 97,716 Emp. Benefits 9 16486 4 15 6 15,692 17,373 Supplies 6,132 13,550 6 13,550 6,960 12 6 Contractual Serv. 7 10 9 8 7 8 7,950 Repairs & Maint. - - 275 - - - Train inglTravel /Dues - 2 1 2 504 2 2 Other Exp. 50 _ - _ - _ Capital outlay - - - _ - - 95,130 139,293 53,575 133,222 70,321 137 132,364 Net addition to (use of) 95,130 139,293 53,575 133 70 137 132,364 general revenues 2014 CAPITAL OUTLAY Norge -129 - City of Apple Valley Budget Summary 2014 Budget COMM SERV OFFIC (CSO) 2012 Council 2013 Council 06/30/13 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original ,actual Proposed Recomm Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 147 0 109 0 0 0 0 6111 - SALARY PART -TIME 28,526 71,598 45,403 76,387 30,035 112,192 94,192 6112 - SALARY - SEASONAL TEMP 18,000 18,000 0 0 6114 - OVERTIME PART -TIME EMPLOYEES 1,646 2,387 688 6123 - SALARY -OTHER 3,824 3,511 3,524 3,524 6105 - SALARIES AND WAGES 30,319 93,422 47,899 97,898 30,723 115,716 97,716 6138 - MEDICARE 438 1,355 693 1,420 445 1,678 1,417 6139 - FICA 1,871 5,792 2,963 6,070 1 ,905 7,174 6,058 6141 - PENSIONS -PERA 1,807 5,468 1,976 5,793 1,442 7,084 7,084 6142 - WORKERS COMPENSATION 856 2,635 1,330 2,409 878 2,922 2,814 6125 - EMPLOYEE BENEFITS 4,971 15,250 6,962 15,692 4,671 18,858 17,373 6100 - TOTAL PERSONNEL SERVICES 35,291 108,672 54,860 113,590 35,394 134,574 115,089 6211 -SMALL TOOLS & EQUIPMENT 0 500 83 500 307 500 500 6212 - MOTOR FUELS /OILS 6,000 11,250 6,000 10,250 6,540 5,250 5,250 6216 - VEHICLES - TIRES /BATTERIES 1,500 714 1,500 0 750 750 6229 - GENERAL SUPPLIES 136 300 163 300 6 325 325 6205 - SUPPLIES 6,136 13,550 6,960 12,550 6,853 6,825 6,825 6235 - CONSULTANT SERVICES 604 201 177 6239 - PRINTING 500 500 250 500 500 6249 - OTHER CONTRACTUAL SERVICES 9,393 8,000 7,796 8,000 2,105 2,000 7,450 6230 - CONTRACTUAL SERVICES 9,997 8,500 7,997 8,500 2,532 2,500 7,950 6265 - REPAIRS - EQUIPMENT 275 0 0 6260 - REPAIRS AND MAINTENA 275 0 0 6275 - SCHOOLSICONFERENCESIEXP LOCAL 0 500 0 500 0 500 500 6281 - UNIFORMICLOTHING ALLOWANCE 1,877 2,000 425 2,000 556 2,000 2,000 6270 - TRAINING/TRAVEL/DUES 1,877 2,500 425 2,500 556 2,500 2,500 6200 - TOTAL OPERATING COSTS 18,285 24,550 15,382 23,550 9,942 11,825 17,275 6301 - OTHER EXPENDITURES 0 0 0 6300 - TOTAL OTHER EXPENDITURES 0 0 0 6001 - EXPENDITURES 53,575 133,222 70,242 137,140 45,336 146,399 132,364 CITY OF APPLE VALLEY -130 - 2014 BUDGET ACCOUNT DETAIL DEPT 22: COMM SERV OFFIC (CSO) - 1295 COMPANY 1000: GENERAL FUN_ D JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6110 SALARIES 6111 Salary - Part-time (6) 76,562 71,598 76,387 94,387 112,192 94,192 6112 Salary- Seasonal Temp 18,000 18,000 18,000 6123 Salary - Other 1 3 3,511 3,511 3,524 3 6138 Medicare 1,628 1 1 1,420 1 1 6139 FICA 6 5,781 6 6,070 7 6 6141 P E RA 5 5 5 5 7 7,084 6142 Work Comp 2 2 2 -- 2 2 Total 112 108, 455 113,590 111,18'1 134 1151089 6211 SMALL TOOL & EQUIPMENT Cages, Traps, Repellent, Gloves 500 500 500 500 500 500 Total 500 500 500 500 500 500 6212 MOTOR FUELS/OILS Gas 11 111000 10,000 5 5 5,000 Oil 250 250 250 250 250 250 Total 11,250 11,250 10 5 5 5 6216 EQUIPMENT - TIRES/BATTERIES Animal Control Trucks 1,500 1 1 1 750 750 Total 1 1,500 1 1,500 750 7503 6229 +GENERAL. SUPPLIES Dog Licenses 150 150 150 162 175 175 Dog Nooses /Mist Supplies 150 150 150 150 150 150 Total 300 300 300 312 325 325 6239 PRINTING/PUBLISHING Printing 500 500 500 500 500 500 Total 500 500 500 500 500 500 6249 OTHER CONTRACTUAL SERVICES Palomino Pet Hospital 8 8,000 8 8,000 8 7 Boarding Fees Recapture Credit (6 (6,000) Wildlife Trapping Service 2,000 Total 10 8,000 8 2 2,000 7 6275 SCHOOLICONFIEXP LOCAL Total 500 5030 500 - 500 500 6281 UNIFORM/CLOTHING ALLOWANCE Community Service Officer Uniforms 2,000 2 1 2 1 2 2 2,000 T otal 2 2 2 2 2, 000 21000 Total Net of Personnel 26,550 24,550 23 12 11 17,275 TOTAL EXPENSES 139,293 133,005 137 123,243 146,399 132,364 COMPANY DEPARTMENT DEPARTMENT BUSINESS UNIT ACTIVITY 1000 23 1300 Fire Department DESCRIPTION OF ACTIVITY The mission of the Apple Valley Fire Department is to reduce the loss of life and property by providing fire suppression, emergency rescue services, non -- emergency services, and fire and life safety education to the public. This is accomplished by training for and providing pre - emergency planning, fire suppression, rescue, emergency medical services, hazardous materials spill response, natural or manmade disaster response, and emergency support when needed during other community crisis. Our priorities are life safety, property conservation, and environmental protection. These are achieved through our vision to be an innovative, effective, and progressive fire department. We are dedicated to the delivery of effective fire suppression, rescue services, and quality fire and safety education. We strive to offer the best available education and training to our members, in preparation of meeting the needs and expectations of our citizens and visitors. Our training programs allow firefighters to receive classroom and practical education that is compliant with the National Fire Protection Association (NFPA), the Federal Emergency Management Agency's (FEMA) National Incident Management system (NIMS), and the Insurance services office, Inc. (ISO). By striving for a goal of meeting nationally recognized standards of these agencies, the Apple Valley Fire Department is able to provide standardized, systematic, and proactive response to emergent and other public safety needs. We also participate in coordinated county -wide training and response which provide optimum use of resources and personnel across inter- and intea jurisdictional organizations, should the need arise. Our goal of ensuring our residential and business communities meet all city ordinances and Minnesota State Fire Codes is met through our fire prevention program. Fire prevention activities provide multiple fire and life safety educational and training opportunities to the residents, businesses, and visitors of our city. Frequently scheduled fire inspections of new and existing commercial and multi- family properties provide additional and effective safety. MAJOR OBJECTIVES FOR 2014 • complete firefighter recruit academy for seventeen new paid -on -call firefighters. • Replace two aging chief officer Response vehicles. • Implement Vehicle Replacement Program (Charge) into 2014 budget. IMPACT MEASURES 1 PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2010 2011 2012 2013 2014 Fire /Rescue /EMS calls 1 1 1 1 1 Response Times 7.00 avg 5.40 avg 7.00 avg 6.50 avg 6.50 avg (minutes) Fire Inspections 828 829 569 775 800 Firefighter Training 6 8 6,430 7,900 7,999 Hours Fire safety Education 45 45 49 50 50 Programs -132 - Regular Status Personnel Schedule — FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2010 2011 2012 2013 2014 Fire Chief 1 1 1 1 1 Fire Deputy 1 1 Chief /Training Officer Fire Marshal 1 1 1 1 1 Fire Inspector 1 1 1 1 1 Department 1.44 1.44 1.44 1 1 Assistant Part -Time Status Personnel Schedule In Hours Adopted Adopted Proposed Proposed Proposed Position Title 2010 2011 2012 2013 2014 Paid -on -Call 27,212 29 29,868 31 29,600 Firefighters (74) Clerical (FTE) (FTE) 910 (incl above) 1 Assistant (PT) Custodian PT 1,040 1 1 1 1,040 Summary Budget Department 23 Fire 2010 2011 2011 2012 2012 2013 2014 Actual Adopted Actual Adopted Actual Adopted Proposed Revenues: Lease Space-Fire Station 1 Alli na 30 30,500 30, 558 30,500 30,588 30, 600 34 Grants and Other Revenue 5 9 9 7 - 6,000 125 35 39,900 39 37,629 30 36 160, 352 Expenditures: Salaries & Wages 680,460 749 723 761,621 752 785 881 Employee Benefits 145 155 176,627 160 159 166,202 204,288 Supplies & Equipment 126 174 121 125 155,949 121 99 Contractual Services 42,869 96 52 68 64 58 63 Utilities 31 41 36 42 32 37 32,158 Repairs & Maintenance 64 57 71 119 83 71 72 Training /Travel/Dues 81 121 116 95 90 99,147 90,499 Other Expenses 3 3,500 3 2 2 2 2 Vehicle Replacement Charge (VERF) - - - - - - 271 Capital Outlay - 82 - 57, 640 77,182 135,300 Total Expenditures 1 1,482 1 1 1 1 1,718,016 Net addition (use) of general ( 1,140, 288) (1,442,183) (1,262,442) (1,396,809) (1,386 (1,440,316) (1,557 revenues 2014 CAPITAL OUTLAY: Vehicle Replacement (x2) Fire Chief and Deputy Chief $76 (included in the Vehicle and Equipment Replacement Fund) -133 - City of Apple Valley Budget Summary 2014 Budget FIRE 2012 Council 2013 Council 06/30/13 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 312,532 305,176 315,479 317,215 155,620 405,561 405,561 6111 - SALARY PART -TIME 406,149 436,625 427,703 451,031 212,457 461,945 461,945 6113 - OVERTIME- REGULAR EMPLOYEES 6,621 1,500 12,060 1,500 3,325 1,500 1,500 6121 - INSURANCE CASH BENEFIT 724 731 405 6122 - COMP REQUEST -2,230 -3,587 -389 6123 - SALARY -OTHER 18,320 15,365 12,293 12,293 6105 - SALARIES AND WAGES 723,796 761,621 752,286 785,111 371,418 881,299 881,299 6138 - MEDICARE 9,458 11,043 10,253 11,173 5,089 13,834 13,834 6139 - FICA 4,831 4,812 5,001 4,934 2,399 3,939 3,939 6141 - PENSIONS -PERA 41,438 42,489 42,774 43,603 20,893 60,298 60,298 6142 - WORKERS COMPENSATION 73,770 51,820 56,847 55,754 6,368 62,605 62,605 6144 - LONG -TERM DISABILITY INSURANCE 885 914 914 938 469 1,212 1,212 6145 - MEDICAL INSURANCE 42,164 49,920 39,420 49,800 27,454 63,000 62,400 6146 - DENTAL INSURANCE 3,789 3,513 1,827 6147 - LIFE INSURANCE -BASIC 46 46 23 6148 -LIFE INSURANCE -SUPP /DEPEND 246 246 120 6125 - EMPLOYEE BENEFITS 176,627 160,998 159,016 166,202 64,642 204,888 204,288 6100 - TOTAL PERSONNEL SERVICES 900,423 922,619 911,302 951,313 4367061 1,086,187 1,085,587 6210 - OFFICE SUPPLIES 1,083 575 133 850 400 550 550 6211 - SMALL TOOLS & EQUIPMENT 21,754 46,245 51,761 29,072 13,506 34,758 34,758 6212 - MOTOR FUELS/OILS 31,115 25,442 32,835 30,580 15,875 31,544 31,544 6214 - CHEMICALS 1,301 3,780 3,688 2,530 0 2,321 2,321 6215 - EQUIPMENT- -PARTS 19,691 15,030 23,139 21,827 8,290 19,915 19,915 6216 - VEHICLES-TIRES/BATTERIES, 3,429 3,328 3,708 3,349 1,930 3,338 3,338 6229 - GENERAL SUPPLIES 43,564 37,493 40,684 32,900 11,331 42,158 7,158 6205 - SUPPLIES 121,936 131,893 155,949 121,108 51,332 134,584 99,584 6235 - CONSULTANT SERVICES 8,965 18,550 17,253 13,450 950 15,614 15,614 6237 - TELEPHONE/PAGERS 9,056 9,740 8,884 7,950 4,066 7,837 7,837 6238 - POSTAGE /UPS /FEDEX 45 150 333 150 30 189 189 6239 - PRINTING 483 1,075 760 1,075 468 620 620 6240 - CLEANING SERVICE/GARBAGE 1,975 2,281 1,881 1,976 894 1,940 1,940 6242 - FIRE ALARM PLAN REVIEWS 475 625 150 525 300 413 413 6249 - OTHER CONTRACTUAL SERVICES 31,089 61,342 34,777 33,579 9,911 37,250 37,250 6230 - CONTRACTUAL SERVICES 52,087 93,763 64,038 58,705 16,619 63,863 63,863 6255 - UTILITIES-ELECTRIC 20,156 20,790 20,890 20,359 8,270 19,113 19,113 6256 - UTILITIES- NATURAL GAS 13,654 17,935 8,519 14,210 6,728 10,325 10,325 6257 - UTI LIT] ES- PROPANEIWATERISEWER 2,935 3,570 2,892 3,024 582 2,720 2,720 6250 - UTILITIES 36,746 42,295 32,301 37,593 1 5,580 32,158 32,158 6265 - REPAIRS - EQUIPMENT 40,697 40,444 44,417 40,250 8,089 42,747 42,747 6266 - REPAIRS- BUILDING 30,521 79,494 39,017 31,000 9,717 34,769 29,769 6260 - REPAIRS AND MAINTENA 71,218 119,938 83,434 71,250 17,807 77,516 72,516 6275 - SCHOOLSICONFERENCESIEXP LOCAL 34,578 24,632 33,754 31,212 1,632 19,386 19,386 6276 - SCHOOLSICONFERENCESIEXP OTHER 13,486 23,560 16,519 19,654 8,162 17,000 17,000 6278 - SUBSISTENCE ALLOWANCE 3,900 5,700 4,250 4,950 3,117 4,075 4,075 6279 - EDUCATION ASSISTANCE 0 0 0 0 0 0 0 6280 - DUES & SUBSCRIPTIONS 4,511 4,685 4,128 4,641 3,357 4,320 4,320 6281 - UNIFORM /CLOTHING ALLOWANCE 60,086 38,964 32,090 38,690 16,052 45,718 45,718 6270 - TRAINING/TRAVEUDUES 116,561 97,541 90,742 99,147 32,320 90,499 90,499 6200 - TOTAL OPERATING COSTS 398,547 485,430 426,463 387,803 133,657 398,62 358,620 6333 - GENERAL -CASH DISCOUNTS -368 -174 -184 6349 - LATE FEES /FINANCE CHARGES 0 1 0 6399 - OTHER CHARGES 3,530 2,500 2,530 2,500 2,515 2,500 2,500 6300 - TOTAL OTHER EXPENDITURES 3,162 2,500 2,357 2,500 2,331 2,500 2,500 6715 - CAPITAL OUTLAY- BUILDINGS 0 57,640 0 98,700 347 0 0 6730 - CAPITAL OUTLAY - TRANSPORTATION 0 62,436 77,182 36,600 36,046 0 0 6745 - VERF CHARGES 271,309 271,309 6700 - TOTAL CAPITAL OUTLAY 0 120,076 77,182 135,300 36,393 271,309 271,309 6001 - EXPENDITURES 1,302,133 1,530,625 1,417,304 1,476,916 608,442 1,758,616 1,718,016 -134 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 23: FIRE - 1300 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2014 2014 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL DEPT ADMIN SALARIES ADOPTED ADOPTED ADOPTED PROP RECOMMEND 6110 Regular Employees 316,356 305,176 317,215 405,561 405,561 6111 Salary -Part-time 419,556 436 451,031 461 461,945 6113 Overtime - Regular 1 1,500 1,500 1,500 1,500 6123 Salaries - Other 12,520 18,320 15,365 12 12 6138 Medicare 10 11,043 11,173 13,834 13 6139 FICA 5, 933 4,812 4,934 3,939 3, 939 6141 Pension - PERA 42 42 43,603 60,298 60,298 6142 Work Comp Ins 45 51,820 55,754 62,605 62,605 6144 Long -term Disability Insurance 885 914 938 1 1,212 6145 Hospital & Life Insurance 49,920 49 49,800 63 62,400 Total 905, 850 922,619 951,313 1,086,187 1,085,587 6210 OFFICE SUPPLIES Miscellaneous 700. 575 gyp 550 550 Total 700 575 850 550 550 6211 SMALL TOOLS & EQUIPMENT Fire Fighter Tools and Equipment 5,000 5 2,595 1 1,349 Technical Rescue Equipment 4,500 975 488 - - Vehicle Extrication Equipment 5,082 2,240 1,120 _ _ Fire Hose (Attack and Supply) 6,200 6 6,877 3,449 3 Investigation Equipment 350 345 255 Firefighting Nozzles 4,875 1, 830 915 4,070 4,070 Flashlights 500 250 1,944 - - EMS Equipment Non - Expendable 5,615 3 8,492 .. - Fire Extinguishers /Stat -X First Responder Suppressant 1 1,340 670 1,400 1 High Visibility Traffic Vests 250 90 1 2 2,250 Rescue Saw Equipment and Blades 1 550 550 225 225 Mops, Brooms, Cleaning Equipment 600 220 221 150 150 Station Hand Tools and Equipment 2,070 1, 035 1,035 225 225 Water /Ice Rescue Suits (2 a@ $695) 1,390 1,390 1,390 SCBA Firefighter Face Mask AV3000HT 3,768 20,250 20 Disposable Single Gas CO Detectors (7 @ $210) 1,470 _ - Four Gas1PID Monitors (3 @ $300) 900 11,028 .. Combustible Gas Detector 350 - Gear Racks (Turnout Gear) Fire Station 1, 2, & 3 Thermal Imager - Rescue 2 Total 39,072 39 29,072 34,758 34 6212 MOTOR FUELSIOILSIADDITIVES Unleaded 13 13 16,120 16,859 16,859 Diesel 9,700 10,595 12 12,885 12 Diesel Road Tax 375 508 550 550 550 Oils & Additives 1,500 1200 1 1,250 1,250 Total 24,675 25 30 31 31,544 6214 CHEMICALS Plug & Dike 200 200 100 - - Hazmat Absorbents (Absorbent/Pillows/Pads) 2,200 900 900 200 200 SCBA Cleaning & Disinfectant 500 230 230 100 100 Class A Foam 3,100 2 1 2 2 Total 6 3 2,530 2,321 2,321 6215 EQUIPMENT - PARTS Batteries (Rechargeable) 500 520 527 870 870 Batteries (Non- Rechargeable) 400 410 425 689 689 SCBA Equipment & Compressors 4,500 3,100 1 900 900 Firefighting Equipment & Tools 3 1 250 177 177 General 1 Miscellaneous 3,000 1500 750 662 662 Apparatus 1 Vehicle Parts 7,000 7,000 16,800 16,132 16 Four -Gas Monitor Sensor Replacements 2500 1,300 1,275 485 485 Total 20,900 15 21 19,915 19 6216 TIRES & BATTERIES (VEHICLES) Tires 4,000 2,678 2 2,663 2 Batteries 1,200 650 650 675 675 Total 5,200 3,328 7 3,349 3,338 31338 -135 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 23: FIRE - 13+00 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2014 2014 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL DEPT ADMIN ADOPTED ADOPTED ADOPTED PROP RECOMMEND 6229 GENERAL SUPPLIES EMS Supplies Expendable 1 1,085 1,085 543 543 Long Backboard 450 467 233 - _ Traffic Control Devices (Fuses, Cones, etc...) 400 400 200 - _ Cleaning Supplies and Laundry Soap 1 1 800 1 1,863 - Map & Preplan Materials 1 980 490 _ _ Infection Control Supplies 2,000 1,200 1,200 _ Fire Line Barrier Tape 250 200 200 120 120 Hazmat Decontamination Supplies 1,500 625 625 - _ Four -Gas Monitor Calibration Gas 800 990 495 495 495 Liquid Smoke (Training Smoke Machine) 600 530 211 - Medical Gloves (Latex Free) 3,000 2763 2,763 2,430 2 Vehicle Soap 1 1,400 1 ,400 1,245 1,245 N95 Particulate Respirator Masks 4,000 4,000 4 - - Fire Box Rekeying (do in 2013) 35 000 Station Furnishings 1, 2, & 3 1,000 4,300 _ _ Primary Eye Protection 750 525 262 _ Salvage Tarps 750 760 380 325 325 Fire Codes and NFPA Standards 1 1 613 - _ Training Materials (Books, Curriculum, Videos) 4 3,800 1,900 - Fire Prevention Materials 12,680 12,580 8 - .- Food for Emergency Incidents and Standbys 2 2,000 2,000 2,000 2 Incident Command Software Total 41,080 37,493 32,900 42,158 7,158 6235 CONSULTANT SERVICES New Hire Physicals (3 @ $798) 3 1 2,450 2,394 2 Annual Physical Exams (78 @ $140) 22 15 9,100 10,920 10,920 Tuberculosis (TB) Testing (78 @ $20) 1,600 1 1 1,560 1,560 Flu Shots (74 @ $10) 600 740 740 Total 27,100 18,550 13 15,614 15,614 6237 TELEPHONE/PAGERS Frontier Phone Lines - Station 1 500 400 Line Removed Frontier Phone Lines - Station 2 500 400 Line Removed Frontier Phone Lines - Station 3 500 400 Line Removed Cellular Phone Services 2,676 2,676 2 2 2 Sprint/Verizon Mobile EVDO Wireless Services 5 5,864 5,276 5 5,365 Total 9,635 9,740 7 7 7 6238 POSTAGEtUPS1FEDEX Miscellaneous 200 150 150 189 189 Total 200 150 150 189 189 6239 PRINTING /PUBLISHING Fire Code Enforcement Forms 450 450 225 75 75 Business Cards 325 160 160 Stationery and Envelopes 1 625 525 385 385 Total 1,450 1,075 1,075 620 620 6240 CLEAN SERVICEIWASTE REMOVAL Garbage Station 1 1 1,149 1,150 1, 086 1,086 Garbage Station 2 550 566 411 427 427 Garbage Station 3 550 566_ 415 427 427 Total 2 2,281 1,976 1 1 6242 FIRE ALARM PLAN REVIEW Fire Alarm Plan Review Consultant 600 625 525 413 413 Total 600 625 525 413 413 6249 OTHER CONTRACTUAL SERVICES Online Interactive Training Services 5 5,925 5 6,240 6 Film and Development 150 - _ Hazardous Materials Disposal 500 466 250 -- - Fire RMS (ImageTrend) 12 3,480 3 2,834 2,834 Lawn Care (Fire Stations x 3) 5,500 6,500 5,500 8,615 8,515 Fire Alarm Panel Monitoring (Fire Stations x 3) 648 1,001 1,001 800 MHz Radio Subscriber fees (64 @$290) 20,475 19,971 17 18,560 18 Total 46,180 36 33 37 371250 -136 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 23: FIRE - 1300 COMPANY 1000: GENERAL FUND_ JDE 2011 2012 2013 2014 2414 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL DEPT ADMIN ADOPTED ADOPTED ADOPTED PROP RECOMMEND 6255 UTILITIES - ELECTRIC Station 1 9,453 10 10 11 11,175 Station 2 4 5 5,063 3,969 3,969 Station 3 4,727 5,335 5,063 3,969 3,969 Total 18,907 20,790 20,359 19,113 19,113 6256 UTILITIES - NATURAL GAS Station 1 10,882 9 8,250 5 5 Station 2 4 3,990 2,980 2,223 2 Station 3 4 3 2,980 2,223 2,223 Total 19 17,935 14,210 10,325 10,325 6257 UTILITIES - OTHER Station 1 1 1 1 1 1 Station 2 1,250 1 877 815 815 Station 3 1 1,150 877 815 815 Total 3,750 3 3 2,720 2 6265 REPAIRS - EQUIPMENT 800 MHz Radios and Pager Repair 2,533 600 625 625 625 Apparatus/Vehicle Maintenance and Repairs 15,000 15,233 17 20 20 Hydraulic Rescue Tool Maintenance 1,000 1 1,025 1 1 SCBA Annual Testing and Maintenance 3,500 3 5 7 7 Boat & Motor Maintenance 350 350 350 200 200 Annual Apparatus Fire Pump Test (x7) 3,200 3 1,775 1,478 1 Annual Ground and Aerial (x2) Ladder Testing 5,400 5 2 2 2 Annual Fire Hose Testing 5 4,440 4 4 Fire Hose Repair 2 755 2 755 Turnout Clothing Repairs 500 533 467 564 564 Firefighting Equipment Maintenance 3 2 2,145 435 435 EMS Equipment Maintenance 200 200 175 - - General Equipment Maintenance 1 1 1 200 200 Fire Extinguisher Maintenance 1,500 1 1 620 620 Total 37,183 40 40 42 42 6266 REPAIRS - BUILDINGS HVAC Maintenance & Repair (Fire Stations x 3) 5,400 5 1 5 7,500 7 Overhead Garage Doors General Maintenance 2,000 2 2 3,617 3 General Building Maintenance 9 12 14,463 4,595 4,595 Annual Fire Sprinkler Testing 570 570 FS 2 Landscaping 6 6 635 Landscaping labor done by volunteer program (5,000) FS 2 & 3 Parking Lot Maintenance and Chip Seal 9 9 Fire Station 1 Exterior Maintance & Apparatus Bay Paint 56,789 - - Fire Station 2 and 3 Exterior Maintance and Paint 5,655 - - Fire Station 1 Apparatus Bay Floor Refinishing ABLE Fire Training Facility Maintenance 3 2,500 2 2 2,500 Total 20 79 31 34 29 6275 SCHOOLSICONFIMEETING EXP - LOCAL Firefighting Courses and Continuing Education 3,600 5,299 6,882 6,454 6 Fire Service Certifications 4,660 1,110 1,110 EMS Training 3,000 3,000 4,234 2,117 2 Department Assistant Continuing Education 1,500 990 1,000 550 650 Fire Marshall 1 Inspector Continuing Education 1,000 1 1,490 1,490 1,490 Technical Rescue Training 2,000 3 3 1,613 1,613 Hazardous Materials Training 4 3,860 3 1,000 1 Emergency Response Driving Course 5,000 5,677 4,650 3,375 3,375 Refreshments 1 Meals 1,000 1,111 1,211 1 1,577 Total 21,300 24 31 19,386 19,386 6276 SCHOOLS /CONFERENCES EXP - OTHER MN State Fire Department Conference 5 3 2,670 1,410 1,410 MN State Fire Chiefs Conference 4 4,500 2,055 2 2,910 Fire Department Instructors Conference (FDIC) 4,200 4,200 6,346 6 6,467 Fire Rescue International Conference (FRI) 3,200 3 3,950 3,998 3,998 Fire RMS Conference 1,000 1,200 - - Regional Fire Schools 6,800 6 4,633 2,215 2,215 Total 24, 800 23 19,654 17,0001 171000 -137 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 23: FIRE -- 1300 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2014 2014 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL DEPT ADMIN ADOPTED ADOPTED ADOPTED PROP RECOMMEND 6278 SUBSISTENCE ALLOWANCE Subsistence allowance for out-of-metro area trips 6 5,700 4,950 4 4,075 Tota 1 6700 5,700 4,950 4,075 4,075 6279 EDUCATION ASSISTANCE Tuition Reimbursement 2,000 - - _ - Total 2,000 - - - .. 6280 DUES & SUBSCRIPTIONS Dues 2 2,810 2,835 2,081 2,081 Subscriptions (NFPA Standards and Trade Magazines) 2,086 1 1 2 2,239 Total 5,083 4 4 4,320 4,320 6281 UNIFORM/CLOTHING ALLOWANCE Fire Fighting Boots 1 1 1,610 3,639 3,639 Fire Fighting Gloves 1,000 1,000 650 1 1,684 Fire Fighting Coats 13 11,000 12,075 14,250 14,250 Fire Fighting Pants 13,000 11,000 12 9 9,894 Fire Fighting Helmets 3,000 750 850 4,335 4 Fire Fighting Protective Hoods (Nomex) 459 399 180 _ - VolunteerlPaid -on -Call Uniforms(74 @ $105) 7 7,035 7,875 7 7,770 T- Shirts, Explorers 450 150 150 100 100 Badges /Awards /Plaques /Commendation Medals 1,000 1 750 750 750 Regular (Full -Time) Uniforms (4 c@ $825) 3 3,300 2,475 3,300 3,300 Total 44 36,964 38 45,718 45 6310 RENTAL EXPENSE Total _ - _ _ - 6399 OTHER CHARGES Annual Service Awards Banquet 3,500 2 2,500 2 2,500 Total 3,500 2 2 2,500 2,500 6715 CAPITAL OUTLAY - BUILDINGS FS 1 - Parking Lot Maintenance and Overlay 98 FS 1 - Exterior Maintenance and Apparatus Bay Paint To bldg maint 6256 FS 1 - Garage Door Replacement 57,640 Total - 57 98,700 - - 6720 CAPITAL OUTLAY - OFFICE FURNITURE Total - - 6730 CAPITAL OUTLAY - VEHICLES One (1) Fire Marshal Vehicle Replacement 36,600 Two (2) Assistant Chiefs Vehicle Replacements 82,004 One (1) Fire Engine Replacement Eq Cert.. Total 82 - 36,600 - - 6745 VEHICLE REPLACEMENT VERF- Vehicle Replacement Fund Charges 271,309 271 Total - - - 271 271 Total Net of Personnel 513,818 511,819 525,603 672,429 632429 TOTAL EXPENSES $ 1,419,668 $ 1 $ 1 $ 1758 $ 117181016 -138- 000 0666 00000 000* 000 Apple vale e Notes: This pa left intentionall blank -139 - COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 76 1360 Fire Relief DESCRIPTION OF ACTIVITY This business unit accounts for the activity associated with contributions to the Apple Valley Firefighter's Relief Association. The Apple Valley Firefighter's Relief Association is a separate legal entity that receives and manages monies to provide retirement and other benefits to its members (Volunteer /Paid -On -Call Firefighters) and beneficiaries (Retired Volunteer /Paid -On -call Firefighters). There are two major sources of revenue in the fund; the first is a pass through whereby Minnesota State Fire Aid is received from the State which then, by statute, is to go to the Firefighters Relief Association; the second is a property tax levy that the city of Apple Valley levies each year to support the Firefighters Relief Association. MAJOR OBJECTIVES FOR 2014 For this coming year, the Firefighters Relief Association actuarial valuation study completed in May of 2013 shows a minimum required municipal contribution of $266,388.00 payable in 2014. This contribution is in addition to the pass through Fire Aid received from the State of Minnesota, which for budgeting purposes is estimated at $183,481.00, the 2012 actual amount. The Firefighters Relief Association Board is recommending no increase in benefit levels for 2014. Summary Budget Department 76 Fire Relief 2011 2011 2012 2012 2013 2014 Adopted Actual Adopted Actual Adopted Proposed Revenue: State Fire Aid - pass through $ 178,831 $ 179,993 $ 182,389 $ 183,481 $ 179,993 $ 183 estimate estimate estimate estimate Total Revenue 178,831 179,993 182,389 183,481 179,993 183,481 Expenditures: Contractual Services - - 788 - - State Fire Aid - pass through 178,831 179,993 182,389 183,481 179,993 183,481 City contribution to Fire Relief 300,257 300 280,529 282 303,591 266 Total Expenditures 479,088 480,250 462,918 466,010 483,584 449,869 Net addition to (use of) general $ (300,257) $ (300,257) $ (280,529) $ (282 (303 (266,388) revenues 2014 CAPITAL OUTLAY: None -140 - City of Apple Valley Budget Summary 2014 Budget FIRE RELIEF 2012 Council 2013 Council 06130113 2014 2014 Object 2011 Adopted 2012 Adopted YTD De t Admin Account Actual Amended Actual Original p Actual Proposed Recomm Budget Budget 6125 - EMPLOYEE BENEFITS 0 0 0 0 6100 - TOTAL PERSONNEL SERVICES 0 0 0 0 6231 - LEGAL SERVICES 94 788 919 6230 - CONTRACTUAL SERVICES 94 788 919 6200 - TOTAL OPERATING COSTS 94 788 919 6319 - REIMBURSEMENT OF REV COLL FOR 480,250 462,918 466,010 483,584 2,000 449,869 449,869 6300 - TOTAL OTHER EXPENDITURES 480,250 462,918 466,010 483,584 2,000 449,869 449,869 6001 - EXPENDITURES 480,344 462,918 466,798 483,584 2,919 449,869 449,869 CITY OF OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 76: FIRE RELIEF - 1365 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN CONTRIBUTION TO FIRE RELIEF ASSOCIATION ADOPTED ADAPTED ADOPTED PROJECTED PROP RECOMMEND 6319 State Fire Aid Pass Through 178,831 182,389 179,993 183,481 183,481 183,481 City Contribution to Fire Relief Association 300,257 280,529 303,591 303,591 266,388 266,388 Total 479,088 462,918 483,584 487,072 449,869 449,869 Total Net of Personnel 479,088 462,918 483,584 487,072 449,869 449,869 TOTAL EXPENSES $ 479,088 $ 462,918 $ 483,584 $ 487,072 $ 449,869 $ 449,869 -142 - 000 Apple Valle Notes: This page left intentionally dank -143 - COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1 000 27 1510 Public Works ENGINEERING DESCRIPTION of ACTIVITY The Public Works Engineering Division provides engineering design and plan review services for street and utility infrastructure projects and land development projects. Engineering Division staff also responds to inquiries and questions from the city Council, various City departments, land developers, businesses and residents. SERVICE CATEGORIES The Engineering Division provides the following internal and external services related to engineering functions for the city of Apple Valley. 1. Engineering Design and construction contracting Services • Prepare engineering plans and specifications for public infrastructure projects • Conduct public bidding process for projects in accordance with State Statutes • Provide contract administration for projects through completion of construction 2. construction Inspections and Surveying Services ■ Provide field surveys to assist in preparation of construction plans Provide construction field survey staking for projects Conduct field inspections and coordination of construction activities 3. Traffic and Transportation Engineering Services • Determine traffic forecasts for the city street system to assist with design work • Study existing street segments and intersections based on various traffic concerns • Review proposed development plans for traffic generation and traffic flow 4. Development and Site Plan Review Services ■ Review proposed development plans for compliance with City engineering standards • Attend meetings with architects, engineers and land developers to discuss infrastructure coordination for land development projects • Determine need and availability of public utility services for proposed development • conduct site inspections during construction for compliance with approved plans 5.. Technical Assistance and Right -of -Way Management N Administer City's right -of -way management ordinance and permit process ■ Assist residents, businesses, staff and Council regarding infrastructure issues ■ Address drainage and flood control issues -144 - MAJOR OBJECTIVES FOR 2014 In addition to recurring annual duties, the following primary projects are scheduled for design and construction over the next two years using technical resources within the Public Works Engineering Division business unit. Project Anticipated Contract Title Award Timeline 132nd Street Reconstruction Spring 2014 Whitney Drive East Reconstruction Spring 2014 Cedar Isles West Street Improvements Spring 2014 Glazier f Garrett Loop Street Improvements Spring 2014 2014 Street Resurfacing Spring 2014 2014 Microsurfacing Roadways Summer 2014 Quarry Point Development Infrastructure Spring 2014 Holyoke Neighborhood Flood Mitigation Spring 2014 IMPACT MEASURES I PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2010 2011 2012 2013 2014 Total Contract Value of $5.OM $7.5M $13.0M $7.9M $9.5M Projects Delivered Number of Right-of-Way 97 100 112 90 90 Permits Issued Regular Status Personnel Schedule —FTE's Adopted Adopted Approved Proposed Position Title 2011 2012 2013_ 2014 City Engineer 0 1 1 1 Assistant city Engineer 1 1 1 1 PW Const. Supervisor 0 1 1 1 En 1 construction Tech 0 1 1 1 Temporary Status Personnel Schedule Adopted Adopted Approved Proposed Position Title 2011 2012 2013 2014 En gin Intern 0 1 1 2 -145 - Summary Budget Business Unit 1510 Engineering 2010 2611 2011 2012 2612 2013 2014 Actual Adopted Actual Adapted Actual Adopted Proposed Revenue IMMEM Engineering Fees - 269 331 528,246 577,880 548,856 595,006 Expenditures Salaries & Wages - 176,900 213,206 338 375,545 350,403 398,315 Emp. Benefits - 52,592 33,749 101,379 97,886 161 111,870 Supplies 7 13,995 13 12,050 10 13,825 11,365 Contractual Serv. 1 53 66 47 34,696 46 40 Repairs & Mant. - 125 - 200 79 400 525 Training/Travel /Dues - 5 3,115 6 4,763 8 6 Vehicle Replacement Fund - - - - - 7 Capital outlay - 2 1 22 23 23,875 - Total Exp 8 304 331,691 528,246 547,246 544,776 576 Net addition to Ouse of) $ w - general revenues 4 528 X35,527} 30,634 4 18,775 MENOMONEE Note. Engineering services were not included as a separate budget in years prior to 2011 and the costs associated with general engineering services were included in multiple program budgets in prior years. 2014 capital Outlay: None -146 - City of Apple Valley Budget Summary 2014 Budget PW ENGINEERING 2012 Council 20313 Council 06/30/13 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6110 - SALARY- REGULAR EMPLOYEES 212,958 323,371 336,649 334,219 173,611 340,897 340,897 6112 - SALARY - SEASONAL TEMP 6,500 8,085 9,500 2,800 18,000 18,000 6113 - OVERTIME- REGULAR EMPLOYEES 11195 46,631 19,217 32,600 32,600 6121 - INSURANCE CASH BENEFIT 249 1,459 542 6122 - COMP REQUEST -1,195 - 19,086 -8,622 6123 - SALARY -OTHER 9,089 6,684 6,818 6,818 6124 - OVERTIME- SEASONAL TEMP 1,806 1,229 6105 - SALARIES AND WAGES 213,206 338,960 375,545 350,403 188,777 398,315 398,315 6138 - MEDICARE 1,491 4,915 5,306 5,037 2,632 5,136 5,600 6139 - FICA 6,379 20,016 22,689 21,539 11,254 21,961 23,945 6140 - HOSPITAL & LIFE INSURANCE 2,232 24,103 0 0 0 0 0 6141 - PENSIONS -PERA 5,308 0 26,404 24,715 13,355 25,209 27,529 6142 - WORKERS COMPENSATION 817 1,461 1,740 1,663 893 1,696 1,888 6144 - LONG -TERM DISABILITY INSURANCE 224 964 952 989 494 1,008 1,008 6145 - MEDICAL INSURANCE 15,773 49,920 37,106 47,760 27,875 52,200 51,900 6146 - DENTAL INSURANCE 1,467 2,909 1,707 6147 - LIFE INSURANCE -BASIC 9 46 23 6148 - LIFE INSURANCE -SUPP /DEPEND 49 728 190 6125 - EMPLOYEE BENEFITS 33,749 101,379 97,880 101,703 58,423 107,210 111,870 6100 - TOTAL PERSONNEL SERVICES 246,955 440,339 473,425 452,106 247,200 507,525 510,185 6210 - OFFICE SUPPLIES 423 1,800 48 1,800 28 1,300 1,300 6211 - SMALL TOOLS & EQUIPMENT 11,631 6,600 5,766 8,325 12,134 6,150 6,150 6212 - MOTOR FUELS/OILS 638 3,200 3,231 3,250 1,321 3,395 3,395 6215 - EQUIPMENT -PARTS 399 415 413 6216 - VEHICLES - TIRES /BATTERIES 450 218 450 0 460 460 6229 - GENERAL SUPPLIES 171 821 843 6205 - SUPPLIES 13,261 12,050 10,499 13,825 14,739 11,305 11 6231 - LEGAL SERVICES 0 6235 - CONSULTANT SERVICES 65,174 44,000 29,746 42,500 1,770 34,000 34,000 6237 - TELEPHONE /PAGERS 1,177 1,597 1,962 2,075 979 2,115 2,115 6239 - PRINTING 95 1,800 0 1,750 1,800 4,350 4,350 6244 - ROW EPERMIT FEES 2,988 59 6230 - CONTRACTUAL SERVICES 65,445 47,397 34,696 46,325 4,609 40,465 40,465 6265 -- REPAIRS - EQUIPMENT 200 79 400 258 525 525 6260 - REPAIRS AND MAINTENA 200 79 400 258 525 525 6275 - SCHOOLSICONFERENCESIEXP LOCAL 2,851 3,400 2,758 5,450 2,120 3,865 3,865 6277 - MILEAGE /AUTO ALLOWANCE 144 1,300 581 1,300 0 800 800 6280 -- DUES & SUBSCRIPTIONS 120 1,560 391 1,495 120 1,345 1,345 6281 - UNIFORM/CLOTHING ALLOWANCE 1,032 224 6270 - TRAININGTrRAVELIDUES 3,115 6,260 4,763 8,245 2,464 6,010 6,010 6200 - TOTAL OPERATING COSTS 82,821 65,907 50,037 68,795 22,069 58,305 58,305 6720 - CAPITAL OUTLAY- FURNITURE & FIX 0 375 350 350 6725 - CAPITAL OUTLAY- OFFICE EQUIP 1,915 0 0 6730 - CAPITAL OUTLAY - TRANSPORTATION 22,000 23,784 23,500 24,678 0 0 6745 - VERF CHARGES 7,385 7,385 6700 - TOTAL CAPITAL OUTLAY 1,915 22,000 23,784 23,875 24,678 7,735 7,735 6001 -EXPENDITURES 331,692 528,246 547,247 544,776 293,947 571,565 576,225 -147 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 27: PUBLIC WORKS ENGINEERING - 1510 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 421' 9 REVENUE Water, Sewer, Storm Utility Design Fees (36,650) (36,650) (48,000) (48,000) (45,000) (45,000) Development Project Design Fees (38,675) (65,000) (65,000) (65,000) (70,000) (70,000) Annual Street Improvement Project (110,000) (202,296) (431,776) (454,529) (480,000) (480,000) TIF Proj - Flagstaff and 147th St - (224,300) - Total (185,325) (528,246) (544,776) (567,529) (595,000) (595,000} SALARIES 6110 Regular Employees 173,000 323,371 334,219 334 340,897 340,897 6112 Salary- Seasonal Temp - 6,500 9 9,500 18,000 18 6113 Overtime - Reg - - - 32 32 32,600 6123 Salaries - Other 3,900 9,089 6,684 6,684 6 6,818 6138 Medicare 2,565 4 5,037 5,037 5,136 5,600 6139 FICA 10 20,016 21,539 21 21,961 23,945 6141 Pension - PERA 12 24,103 24,715 24 25,209 27 6142 'Work Comp Ins 760 1,461 1 1,663 1 1,888 6144 Long -term Disability Insurance 514 964 989 989 1 1,008 6145 Hospital & Life Insurance 24,960 49,920 47 47 52 51,900 Total 229,492 440,339 452 484,107 505 510,186 6210 OFFICE SUPPLIES General Supplies 1 1 1 1 1,300 1,300 Printing Plans and Specs 1 - _ _ - - Total 3,300 1,800 1,800 - 1 1 300 1 1,300 6211 SMALL TOOL & EQUIPMENT Computer 2 1,500 900 900 - - AutoCad & Eng Software Maint 6,800 3,600 3,000 7 3,800 3,800 General Tools 100 1,500 1 1,000 1,050 1 Metal Locators - - 1,600 800 800 800 HydroCad Software - - 1,300 1,300 - - Digital Camaras (2) - - - - 500 500 AutoTurn Software - - 525 525 - Total 9 6 8,325 12,325 6 6,150 6212 MOTOR FUELS/OILS ( #104) Nolead Fuel 1 3 3,100 3 3 3 Oils 70 100 150 175 200 200 Total 1 3 3,250 3,275 3 3,395 6216 EQUIPMENT - TIRES/BATTERIES Vehicle # 103 150 450 450 225 230 230 Vehicle # 114 - - - 225 230 230 Total 150 450 450 450 460 460 6235 CONSULTANT SERVICES General Consulting Eng Services 24,000 18,000 18,500 12 14 14,000 Traffic Consulting Eng Services 28 26 24,000 17,000 20,000 20 Total 52,600 44,000 42 29 34,000 34,000 6237 TELEPHONE /PAGERS Mobile Phones 830 1 1,675 1,675 1 1,710 Intern Track Phone minutes - - 400 400 405 405 Total 830 1,597 2,075 2,075 2 2 6239 PRINTING/PUBLISHING Printing Plans and Specs 1 1 600 600 600 Annual City Street Maps - - - 1 3,500 3 Record Plans - - 250 250 250 250 Tota I - 1,800 1 1,850 4,350 4,350 6265 REPAIRS - EQUIPMENT Vehicle # 103 125 200 200 200 200 200 Vehicle # 114 - - 200 200 200 200 Holdover Field Truck - _ - - 125 1 Total 125 200 400 400 525 525 -148 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 27: PUBLIC WORKS ENGINEERING - 1510 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACC °T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTS ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6275 SCHOOUCONFIEXP - LOCAL MnDOT 1 LTAP Training 500 1 1,300 1,000 1,100 1,100 AutoCad Training 950 1 1 1,000 750 750 CEAM and APWA 1 1 1,200 1,200 1,250 1250 Management Training - - 1 1,100 - - MnDOT Certifications - - 750 750 765 765 Total 2,650 3,400 5 5,050 3 3,865 6277 MILEAGE ALLOWANCE Meeting Travel 950 900 900 600 600 600 School /Conf Mileage 325 400 400 200 200 200 Total 1 1 1,300 800 800 800 6280 DUES & SUBSCRIPTIONS PE License Renewals 260 260 270 270 270 270 Code Books & Eng Publications 900 900 800 650 550 650 Membership APNA and CEAM 400 400 425 425 425 425 Tota 1 1,560 1 1, 495 1,345 1 1, 345 6720 CAPITAL OUTLAY - OFFICE FURN Office Set -up 1,800 - - - _ - Replace Office Chair - - - - 350 350 File Cabinet 325 - 375 375 - - Total 2 - 375 375 350 350 6730 CAPITAL OUTLAY - VEHICLES Purchase Inspection Vehicle #114 - 22 - - - - Replace Vehicle NO. 103 - - 23,500 24,678 - Total - 22 23,500 24,678 6745 VEHICLE REPLACEMENT VERF - Vehicle Repl. Charges - - - - 7 7 Total - - - - 7 7,385 Total Net of Personnel 75,160 87 92,670 83,423 66 66,040 TOTAL EXPENSES $ 304 $ 528 $ 544,776 $ 567,529 $ 571,565 $ 576 Revenue $ (185, 325) $ (528,246) $ (544 $ (567,529) $ (595, 000) $ (595, 000) -149 - COMPANY DEPARTMENT BUSINESS KNIT ACTIVITY BUILDING 1000 23 1400 INSPECTIONS Public works DESCRIPTION OF ACTIVITY The Building Inspections Division of Public works is responsible for reviewing proposed building plans and performing field inspections to ensure that residential, commercial, institutional and industrial building projects are in compliance with the State Building Code. The city of Apple Valley is responsible for administering and enforcing the 2007 State Building code, including: the commercial and residential building codes; mechanical codes; electrical codes; plumbing codes; and energy codes. The State of Minnesota administers the elevator codes within the City. SERVICE CATEGORIES The Building Inspections Division provides for the local application of the state building code as required by Minnesota Statutes 326B.133. The following internal and external services are provided by the Building Inspections Division. 1. Building Plan Reviews and Building Permit Services ■ Review proposed building plans for compliance with Minnesota State Building Codes ■ Issue and monitor building permits in accordance with State requirements ■ Collect. Met Council SAC fees and building permit fees 2. Building Permit Inspections Services ■ Schedule inspections with contractors and property owners ■ Conduct inspections during construction for compliance with approved construction plans and building codes ■ Administer special inspections program as required by the State Building Code ■ Issue Certificates of occupancy upon proper completion of building construction work ■ Provide technical assistance to homeowners during home improvement projects 3. Electrical Permit Services ■ Review plans for compliance with state electrical codes ■ Issue electrical permits for approved construction projects ■ Schedule site inspections and collect permit fees 4. State Building code Enforcement and Property Damage Services ■ Issue compliance orders or citations for non - compliant construction activities ■ Investigate existing structures that are non - compliant with State Building Codes ■ Coordinate building assessment efforts following natural disasters, catastrophic events and structure fires -150 - MAJOR OBJECTIVES FOR 2014 Land development and construction activity has undergone substantial recovery in Apple Valley after several years of slow economic growth. The construction of single family homes is forecasted to reach the highest rates in the past five years. Remodeling of existing homes and commercial building projects continue to provide a steady workload for inspections staff. Larger commercial and multi - family projects anticipated for 2013 and 2014 include Parkside Village Apartment Buildings, Phase 11 of the Apple Valley Business Campus, Menards expansion or redevelopment and the Water Treatment facility Expansion. IMPACT MEASURES 1 PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2010 2011 2012 2013 2014 Number of Building Permits 4 1 255 4 4 4 4 Building Valuation $57M $22M $41 M $52M $55M New single Family Homes 49 31 33 42 45 Regular status Personnel Schedule —FTE's Adopted Adopted Adopted Proposed Position Title 2011 2012 2013 2014 Building Official 1 1 1 1 Building Inspector 2.5 2 2 2 dept Specialists /Clerical 2 2 2 2 Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Position Title 2011 2012 2013 2014 Seasonal /PT Inspection 0 0 1 1 -151 - Summary Budget Department 28, Business Unit 1400 - Building Inspections 2010 2011 2011 2012 2012 2013 2014 Actual Adopted Actual Adopted Actual Adopted Revenue. PERMIT- Building Permit 479,110 340,000 331,960 400,000 452,119 418,000 460,000 PERMIT-Plan Review 176,716 - 78,300 - 149,957 - - PERM IT- Electrical - - 71,200 - 76,345 71,200 84,000 PERMIT- Heating 77,931 40 43,600 44,000 63 44,000 50,000 PERMIT- Plumbing 82,923 45 51,800 55,000 78,175 531000 53,000 PERMIT - Utility installation 12 10,000 5 10 11 6 6,000 PERMIT-Special & Reinsp. 280 - - - 537 - - PERMIT -Other 2 21000 3 2,000 3 2 2,000 832,308 437,000 585,760 511,004 836,404 594,200 655,000 Expenditures: Salaries & Wages 334,551 300 325 312,501 326 337 344,525 Em p. Benefits 92,389 105, 615 83 111,695 93 110,154 111 Supplies 8 8 7 8 9,325 9 1 0 Contractual Serv. 5,244 4,435 16 5 7,716 4 20,730 Electrical Inspections - - 31,461 - 44,600 46,850 54,850 Repairs & Maint. 118 875 276 850 227 850 400 Training /Travel /Dues 9,517 9400 7,006 6,710 4,858 5,660 5,825 Other Exp. 1 1 511 1,600 395 1 1,625 VISA MIC - 1, 240 3 Vehcile Replacement Fund - - - - - - 5 Capital outlay - - - - - 25,400 - Total Exp 451 431 471,762 447 489,152 541,362 558,617 Net addition to (use of general revenues 380,808 5 113,998 63,474 347,252 52,838 96 2014 Capital Outlay: None -152 - City of Apple Valley Budget Summary 2014 Budget BUILDING INSPECTIONS 2012 Council 2013 Council 06/30/13 2014 2014 Object 2011 Adopted 2012 Adopted YTD pet Admin Account Actual Amended Actual Original p Actual Proposed Recomm Budget Budget 6110 - SALARY- REGULAR EMPLOYEES 322,203 301,213 315,219 319,399 159,770 326,593 326,593 5112 - SALARY - SEASONAL TEMP 0 0 10,395 8,900 1,816 8,900 8,900 6113 - OVERTIME - REGULAR EMPLOYEES 816 0 873 0 4,721 2,500 2,500 6121 - INSURANCE CASH BENEFIT 2,893 2,432 1,215 6122 - COMP REQUEST -816 -2,113 -900 6123 - SALARY -OTHER 11,288 8,839 6,532 6,532 6105 - SALARIES AND WAGES 325,095 312,501 326,807 337,138 166,622 344,525 344,525 6138 -- MEDICARE 3,782 4,589 4,411 4,759 2,368 4,830 4,830 6139 - FICA 16,171 19,623 18,859 20,351 10,127 20,654 20,654 5140 - HOSPITAL & LIFE INSURANCE 624 0 0 6141 - PENSIONS -PERA 16,700 22,656 21,340 23,797 11,850 24,152 24,152 6142 - WORKERS COMPENSATION 1,452 1,521 1,579 1,615 824 1,640 1,640 6144 - LONG -TERM DISABILITY INSURANCE 659 906 870 952 471 966 966 6145 - MEDICAL INSURANCE 37,681 62,400 41,560 58,680 28,652 60,000 59,100 6146 - DENTAL INSURANCE 4,100 3,883 2,357 6147 - LIFE INSURANCE -BASIC 46 56 28 6148 - LIFE INSURANCE -SUPP /DEPEND 2,245 1,427 747 6125 - EMPLOYEE BENEFITS 83,460 111,695 93,984 110,154 57,436 112,242 111,342 6100 - TOTAL PERSONNEL SERVICES 408,556 424,196 420,791 447,292 224,058 456,767 455,867 6210 - OFFICE SUPPLIES 701 700 492 725 80 725 725 6211 - SMALL TOOLS & EQUIPMENT 148 875 639 675 43 1,065 1,065 6212 - MOTOR FUELS/OILS 6,155 5,740 6,790 6,260 2,903 5,675 6,675 6215 - EQUIPMENT -PARTS 30 300 495 300 36 600 600 6216 - VEHICLES- TIRESIBATTERIES 0 420 0 425 490 430 430 6229 - GENERAL SUPPLIES 459 900 910 900 384 855 855 6205 - SUPPLIES 7,494 8,935 9,325 9,285 3,935 10,350 10,350 6231 - LEGAL SERVICES 5,741 0 0 0 800 800 6235 - CONSULTANT SERVICES 6,541 800 2,540 46,850 7,063 15,500 15,500 6237 - TELEPHONE /PAGERS 2,418 2,935 2,725 2,900 1,430 2,900 2,900 6238 - POSTAGEIUPSIFEDEX 15 0 6239 - PRINTING 1,759 1,500 2,436 1,500 679 1,530 1,530 6243 - ELECTRICAL PERMIT FEES 31,461 44,600 0 22,553 54,850 54,850 6230 - CONTRACTUAL SERVICES 47,920 5,235 52,316 51,250 31,724 75,580 75,580 6265 - REPAIRS- EQUIPMENT 276 850 227 850 54 400 400 6260 - REPAIRS AND MAINTENA 276 850 227 850 54 400 400 6275 - SCHOOLSICONFERENCES /EXP LOCAL 1,986 2,200 2,646 3,100 1,328 3,125 3,125 6276 - SCHOOLSICNFERENCESIEXP OTHER 827 500 593 530 0 540 540 6277 - MILEAGE /AUTO ALLOWANCE 0 200 147 200 0 200 200 6278 - SUBSISTENCE ALLOWANCE 0 100 100 100 0 100 100 6279 - EDUCATION ASSISTANCE 1,980 2,000 0 0 0 0 0 6280 - DUES & SUBSCRIPTIONS 960 1,010 885 1,010 925 1,140 1,140 6281 - UNIFORM/CLOTHING ALLOWANCE 1 700 487 720 91 720 720 6270 - TRAINING/TRAVEUDUES 7,006 6,710 4,858 5,660 2,343 5,825 5,825 6200 - TOTAL OPERATING COSTS 62,695 21,730 66,725 67,045 38,056 92,155 92,155 6310 - RENTAL EXPENSE 375 1,600 395 1,625 395 1,625 1,625 6312 - TAXES /SPECIAL ASSESSMENTS 0 0 0 6351 - VISA/BANK CHARGES 1,240 1,573 3,000 3,000 6399 - OTHER CHARGES 136 0 0 6301 - OTHER EXPENDITURES 511 1,600 395 1,625 1,968 4,625 4,625 6300 - TOTAL OTHER EXPENDITURES 511 1,600 395 1,625 1,968 4,625 4,625 6720 - CAPITAL OUTLAY- FURNITURE & FIX 0 0 0 0 0 0 0 6725 - CAPITAL OUTLAY - OFFICE EQUIP 0 2,900 0 0 6730 - CAPITAL OUTLAY- TRANSPORTATION 22,500 20,199 0 0 6745 - VERF CHARGES 5,970 5,970 6701 - TOTAL CAPITAL OUTLAY 0 0 0 25,400 20,199 5,970 5,970 6700 - TOTAL CAPITAL. OUTLAY 0 0 0 25,400 20,199 5,970 5,970 6001 - EXPENDITURES 471,762 447,526 489,151 541,362 284,282 559,517 558,617 -153 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 28: PUBLIC WORKS BUILDING INSPECTIONS - 1400 COMPANY 1000. GENERAL FUND J DE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMENE REVENUE 4060 Building Permits 340 400,000 418 465,000 430 460,000 4060 Electrical Permits - - 71 95 71 84 4063 Mechanical Permits 40 44,000 44 50 441000 50,000 4065 Plumbing Permits 45,000 55 53,000 60,000 53,000 53 4067 Utility Installation 10,000 10 6 6,000 6 6 4099 Other Revenue 2,000 2 2,000 2 2,000 2,000 Total 437 511,000 594 678,000 606 555,000 SALARIES 6110 Regular Employees 292,174 301 319,399 319 326,593 326,593 6112 Salary - Seasonal Temp 4 - 8 8,900 8 8 6113 Overtime - Reg - - 10 2,500 2 6123 Salaries - Other 4 11 8 8 6 6,532 6138 Medicare 4,015 4 4 4,759 4 4 6139 FICA 17,167 19,623 20 20,351 20,654 20,654 6141 Pension - PERA 1 9,782 22 23 23,797 24 24,152 6142 Work Comp Ins 1 1 ,521 1,615 1 ,615 1 1 6144 Long - terra Disability Insurance 791 906 952 952 966 966 6145 Hospital & Life Insurance 62,400 62,400 58,680 58 60 59,100 Total 406 424,196 447 457,592 456,767 455,867 6210 OFFICE SUPPLIES General Supplies 400 300 350 350 350 350 Shelving and Office Items 325 400 375 375 375 375 Total 725 700 725 725 725 725 6211 SMALL TOOL & EQUIPMENT General Tools 500 500 550 550 560 560 Digital Camera for Documentation - 275 - - - - Replace Office Chair - - - - 375 375 Hard Hats and Safety Vest - 100 125 125 130 130 Total 500 875 675 675 1 1 6212 MOTOR F U E LSIO I LS Vehicle #'s 102, 104, 107 Unlead Fuel 5 5,590 6,100 6 6 6 Oils 255 150 160 200 200 200 Total 5 5 6 6 6 6,675 6215 EQUIPMENT - PARTS Inspection Vehicles and Equipment 300 300 300 300 600 600 + trans from 6265 Total 300 300 300 300 600 600 6216 EQUIPMENT - TIRES/BATTERIES Vehicle #'s 107, 102, 104 420 420 425 490 430 430 Total 420 420 425 490 430 430 6229 GENERAL SUPPLIES Inspection Card Covers 500 200 225 225 230 230 Home and Garden Show Supplies 100 - 75 - - - Special Inspection Reference Books 800 700 600 625 625 625 To 1 900 900 850 855 855 6231 LEGAL SERVICES Legal Services from City Attorney - - - 800 800 Total - - - - 8 00 800 -154 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 28: PUBLIC WORKS BUILDING INSPECTIONS -'140 ] COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACC °T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMENC 6235 CONSULTANT SERVICES SSTS Plan Reviews and Inspections - 800 800 504 500 500 Contract Building Inspections - - 13,800 15,000 15,000 Electrical Inspections Services - - 46 - - - Trans to 6243 Below Total - 800 46 14 15,500 15,500 6237 TELEPHONE/PAGERS Mobile Phones 1 1 1,200 1,200 1 1,200 Mobile Laptops 1 1 ,700 1,700 1 1 ,700 1 Total 2,935 2 2,900 2,900 2 2,900 5239 PRINTINGIPUBLISHING Forms/ Convert Microfische Plans 1 1 1,500 1,500 1 1,530 Total 1 1,500 1,500 1,500 1,530 1,530 6243 ELECTRICAL PERMIT FEES Frees for Contract Electrical Inspector - - 53,750 54 54,850 See 6235 above + budget amend Total - - - 53, 750 54 54 6265 REPAIRS - EQUIPMENT Vehicles - to 6215 475 450 450 - - - Office Equip 400 400 400 400 400 400 Total 875 850 850 400 400 400 5275 SCHOOLICONFIEXP - LOCAL Monthly Meetings - Dakota County 300 200 200 200 200 200 Annual ICBO School (Ea. Insp. 2 days) 550 650 650 650 650 650 ICC 10,000 Lakes Chapter 300 600 300 340 300 300 IAPMO MN Chapter 100 100 100 100 100 100 ICC Seminars 300 300 300 300 325 325 State Dept of Labor and Ind. Seminar 300 200 200 200 200 200 Municipals 150 150 150 150 150 150 Building Inspection Classes - - 1 1,200 1 1 See 6279 below Total 2 2,200 3 1 1 . 40 3,100 3 3,125 6276 SCHOOLICONFIEXP - OTHER State Conference In -State Only 800 500 530 530 540 540 Total 800 500 530 530 540 540 6277 MILEAGE ALLOWANCE School /Conf Mileage 200 200 200 200 200 200 Total 200_ 200 200_ 200 200 200 6278 SUBSISTENCE ALLOWANCE Building Official Conf 150 100 100 100 100 100 Total 150 100 100 100 100 100 6279 EDUCATION ASSISTANCE Tuition Reimbursement 4 2,000 - Ending Program, Trans portion to 6275 Total 4,300 2 6280 DIES & SUBSCRIPTIONS License Renewals (State, ICC) 100 110 110 100 105 105 Trade Publication 100 100 100 100 105 105 Memberships (ICC, MnBO, MnAPMO) 800 800 800 925 930 930 Total 1,000 1,01 0 1 1,125 1,140 1,140 -155 - CITY OF APPLE VALLEY 2614 BUDGET ACCOUNT DETAIL DEPT 28: PUBLIC WORKS BUILDING INSPECTIONS - 1400 COMPANY 1600: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMiN ADOPTS ADO_ P_TED ADOPTED PROJECTED PROP RECOMMENE 6281 UNIFORM/CLOTHING ALLOWANCE Building Inspectors 850 700 720 720 720 720 Total 850 7 720 720 720 720 6310 RENTAL EXPENSE Copier 1 1 1 1 1 ,225 1,225 Hoene and Garden Show Booth Rental 350 375 400 400 400 460 Total 1 1 1 1,625 1 1,625 6312 TAXESISPECIAL ASSESSMENTS Electrical State Surcharge - - - _ - Total _ - 6351 VISA/BANK CHARGES Credit Card System Fees - - - 2,800 3 3 Total - - - 2 3 3 6725 CAPITAL OUTLAY - OFFICE EQUIP Large Format Plotter (Used) -- - 2 2 - Total - .. 2,900 21900 - .. 6730 CAPITAL OUTLAY - VEHICLES Replace Vehicle No. 104 - - 22,500 20,200 -- - Replace Veh No. 107 ($20,500) 2014 - - - - Replace Veh No. 102 ($22,800) 2015 - - _ _ Total - - 22,500 20 - - 6745 VEHICLE REPLACEMENT VERF -- Vehicle Repl. Charges 5 5 Total - - - - 5 5 Total Net of Personnel 24 23,330 94 115,615 102,750 102 TOTAL EXPENSES $ 431 $ 447,526 $ 541,362 $ 573 $ 559 $ 558,617 Revenue $ 437,000 $ 511,000 $ 594,200 $ 678,060 $ 606,200 $ 6553000 -156- 000 sees 00000 0000 so*, Apple Valle Notes: This pa left intentionall blank -157 - COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 29 1500 Public Works Administration/ Natural Resources DESCRIPTION OF ACTIVITY The Public Works Administration Division coordinates activities for functions within the Public Works Department, consisting of: Engineering; Building Inspections; Street Maintenance; Snow and Ice Control; Traffic Management; Fleet and Buildings; Water, Sanitary Sewer, Storm Drainage, and Street Light Utilities; Natural Resources; and the Lebanon Cemetery. Natural Resources staff within the Administration Division implements policies and ordinances related to forestry management and surface water quality of lakes, ponds and wetlands. SERVICE CATEGORIES The Administration Division of the Public Works Department provides budgetary and overall management for the divisions /business units associated with the department. The following internal and external services are provided by the Public Works Administration and Natural Resources Division. 1. Department operating Budget Administration Services: • Prepare and assemble annual operating budget for the Public Works Department • Monitor budget performance of Public Works Divisions on a monthly basis • Review requisitions for purchases by Public Works Divisions 2. Department Management Services: • Conduct weekly staff meetings to coordinate work within the department • Coordinate Public Works legal issues with City Attorney's office and LMCIT • Develop and deploy Cartegraph software as a primary management platform • Manage work orders and citizen requests for services • Coordinate Public Works services with Emergency Management Director in response to severe weather, flooding and other natural disasters 3. Capital Improvement Program Planning Services: • Prepare annual updates to the Capital Improvement Program for City Infrastructure • Establish and adjust project priorities and schedules • Provide long -term planning and management of available funds for capital projects • Coordinate implementation of the Capital Improvement Program 4. Agency Coordination: • Coordinate long -term planning for expansion of the Trunk Highway 77 corridor • Coordinate with Dakota County on planned improvements to County Highways • Inspection of suspected diseased trees on public and private property 5. Forestry Management Services: • Administer diseased tree program for control of tree diseases • identify and coordinate removal of diseased and hazardous trees • Provide technical assistance to residents seeking advice on tree issues -158 - I"tiIIAJOR OBJECTIVES FOR 2014 In addition to recurring annual duties, the following major objectives are established for 2014 within this business unit. Complete the preliminary design and environmental assessment process for proposed capacity improvements to northbound Trunk Highway 77. Coordinate with Dakota County to successfully complete planned improvements to McAndrews Road and signal replacement projects along CSAH 42. Complete full conversion to Cartegraph work management system. Complete and close -out of administration duties for the construction phase of the cedar Avenue Transitway project. IMPACT MEASURES / PERFORMANCE INDICATORS Actual Actual Actual Proposed Proposed Item 2010 2011 2012 2013 2014 Annual Street & Utility 5.0 7.5 9.7 23.8 10.0 Capital Improvements ($ in millions) Disease Tree Removals 588 488 200 375 375 Number of Work orders* 1 1 1 1 1 Nat. Resource Mgt Permits 27 42 39 40 40 ` Number of service requests will vary between years due to factors such as snow fail amount. PERSONNEL I STAFFING Regular Status Personnel Schedule - -FTE's Adopted Adopted Proposed Proposed Position Title 2011 2012 2013 2014 Public works Director 1 1 1 1 Public works coordinator 1 1 1 1 Natural Resources word. 1 1 1 1 Water Quality Tech* 1 1 1 0 Erosion Control Tech * 1 1 1 0 Clerical Assistant 0.5 0.5 0.8 0.6 Temporary Status Personnel Schedule Adopted Adopted Proposed Proposed Position Title 2011 2012 2013 2014 Tree Inspector 1 1 1 1 ` Water Quality Tech & Erosion control Technician shifted to Storm Drainage Utility -159 - Summary Budget Department 29 Business Unit 1500 Public Works Administration /Natural Resources 2010 2011 2011 2012 2012 2013 2914 Actual Adopted Actual Adopted Actual Adopted Proposed Expenditures: Salaries & Wages 462,114 397 394,419 409 405 419,364 304,608 Emp. Benefits 137 126,867 153,000 128,566 118,798 126,900 86 Supplies 16,680 15,030 7,689 13 1 200 9,263 11 11,650 Contractual Serv. 182,395 59,720 49,433 48 19,934 49,155 45,290 Repairs & Maint. 974 11200 819 1,050 1 1 1,110 Training/Travel /Dues 10,531 1 0,825 8,898 8 7 8,780 1 0,435 Other Exp. 6 5 3 4 4 4 5, 023 Vehcile Replacement Fund - - - - - - 3,999 Capital outlay - 625 - - - - Total Exp 817,194 617 618,197 613,924 566,410 621,424 468,776 Net addition to (use ofd general revenues (817,194) {617,416} (618,197) (613,924) (566,410) (621,424) (468,776) 2014 Capital outlay= None -160 - City of Apple Valley Budget Summary 2014 Budget PUBLIC WORKS ADMINMATURAL RES 2012 Council 2013 Council 06/30/13 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget p 6110 - SALARY- REGULAR EMPLOYEES 354,392 362,877 374,799 372,002 186,908 318,631 262,741 6111 -SALARY PART -TIME 19,378 21,328 20,744 21,830 10,926 18,585 18,585 6112 - SALARY - SEASONAL TEMP 9,457 9,055 9,311 9,055 2,023 9,055 9,055 6113 - OVERTIME- REGULAR EMPLOYEES 10,764 8,600 2,456 8,600 3,417 8,600 8,600 6121 - INSURANCE CASH BENEFIT 2,717 2,368 1,215 6122 - COMP REQUEST -2,289 -4,089 -2,094 6123 - SALARY -OTHER 7,438 7,877 6,745 5,627 6105 - SALARIES AND WAGES 394,419 409,298 405,588 419,364 202,394 361,616 304,608 6138 - MEDICARE 7,968 5,935 6,094 6,081 2,883 5,243 4,417 6139 - FICA 33,970 25,134 25,836 26,001 12,326 22,143 18,608 6140 - HOSPITAL & LIFE INSURANCE -2,856 0 0 6141 - PENSIONS -PERA 43,131 29,018 29,983 29,747 14,576 25,560 21,428 6142 - WORKERS COMPENSATION 5,199 5,007 5,277 5,291 2,654 3,672 3,331 6144 - LONG -TERM DISABILITY INSURANCE 1,605 1,072 1,109 1,100 550 942 777 6145 - MEDICAL INSURANCE 59,413 62,400 45,784 58,680 29,790 49,200 38,100 6146 - DENTAL INSURANCE 3,218 0 3 0 1,768 0 0 6147 -LIFE INSURANCE -BASIC 86 60 28 6148 - LIFE INSURANCE- SUPPIDEPEND 1,266 1,233 561 5125 - EMPLOYEE BENEFITS 153,000 128,566 118,798 126,900 65,136 106,760 86,661 6100 TOTAL PERSONNEL SERVICES 547,419 537,864 524,386 545,264 267,530 468,376 391,269 6210 - OFFICE SUPPLIES 2,058 3,300 1,582 3,000 838 2,600 2,100 6211 - SMALL TOOLS & EQUIPMENT 510 2,550 958 850 330 1,735 1,735 6212 - MOTOR FUELS/OILS 3,027 3,650 3,698 3,840 1,385 3,825 3,825 6214 - CHEMICALS 136 300 127 300 0 180 180 6215 - EQUIPMENT -PARTS 17 1,700 720 1,600 821 1,430 1,430 6216 - VEHICLES-TIRES/BATTERIES 229 450 223 450 0 400 400 6229 - GENERAL SUPPLIES 1,712 1,250 1,955 1,250 1,350 1,980 1,980 6205 - SUPPLIES 7,689 13 9,263 11,290 4,734 12,150 11,650 6235 - CONSULTANT SERVICES 0 0 60 0 73 0 0 6237 - TELEPHONE/PAGERS 2,161 1,960 2,194 2,080 1,096 2,240 2,240 6238 - POSTAGE /UPS /FEDEX 54 50 48 50 140 55 55 6239 - PRINTING 1,144 1,200 881 1,200 1,770 945 945 5249 - OTHER CONTRACTUAL SERVICES 46,073 45,000 16,751 45,825 2,467 42,050 42,050 5230 - CONTRACTUAL SERVICES 49,433 48,210 19,934 49,155 5,547 45,290 45,290 6250 - UTILITIES 0 0 0 0 6265 - REPAIRS - EQUIPMENT 819 1,050 1,561 1,050 806 1,110 1,110 6260 - REPAIRS AND MAINTENA 819 1,050 1,561 1,050 806 1,110 1,110 6275 - SCHOOLS/CONFERENCES /ESOP LOCAL 3,298 2,405 1,361 2,455 1,015 2,440 2,440 6276 - SCHOOLS /CONFERENCESIEXP OTHER 0 0 95 1,800 1,800 6277 - MILEAGE/AUTO ALLOWANCE 3,487 3,750 3,455 3,750 1,591 3,680 3,680 6278 - SUBSISTENCE ALLOWANCE 100 100 100 100 6280 - DUES & SUBSCRIPTIONS 1,303 1,545 1,333 1,565 1,325 1,480 1,480 6281 - UNIFORM /CLOTHING ALLOWANCE 811 950 937 910 391 935 935 6270 - TRAINING/TRAVEL/DUES 8,898 8,750 7,086 8,780 4,417 10,435 10,435 6200 - TOTAL OPERATING COSTS 66 71,210 37,845 70,275 15,505 68,985 68,485 6310 - RENTAL EXPENSE 3,076 4,850 4,182 4,885 2,321 5,023 5,023 6333 - GENERAL -CASH DISCOUNTS -4 _2 0 6399 - OTHER CHARGES 867 0 0 0 125 0 0 6300 - TOTAL OTHER EXPENDITURES 3,939 4,850 4,180 4,885 2,446 5,023 5,023 6725 - CAPITAL OUTLAY - OFFICE EQUIP 0 0 0 0 0 0 0 6745 - VERF CHARGES 3,999 3,999 6700 - TOTAL CAPITAL OUTLAY 0 0 0 0 0 3,999 3,999 6001 - EXPENDITURES 618,196 613,924 566,411 621,424 285,480 546,383 468,776 CITY OF OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 29: PUBLIC WORKS ADMINISTRATION AND NATURAL RESOURCES -15 ©0 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND SALARIES 6110 Regular Employees 354 362,877 372,002 372,002 318 262,741 6111 Salary - Parttime 17 21 21,830 21 18,585 18,585 6112 Salary- Seasonal Temp (1 Tree Insp) 9,055 9,055 9 9,055 9,055 9,055 6113 Overtime - Reg 8,600 8,600 8,600 8,600 8,600 8,600 6123 Salaries - Other 7,723 7 7 7,877 6,745 5,627 6138 Medicare 5 5 6,081 6,081 5 4,417 6139 FICA 24 25,134 26,001 26 22 18,608 6141 Pension - PERA 28 29 29,747 29,747 25,560 21 6142 Work Comp Ins 4,900 5,007 5 5,291 3,672 3 6144 Long -Term Disability Insurance 1,048 1 1 1 942 777 6145 Hospital & Life Insurance 62 62 58,680 58,680 49 38,100 Total 524,066 537,864 546,264 546,264 468,376 391,269 5210 OFFICE SUPPLIES General Supplies (PW Admin) 2,300 2 2 2 2 1,500 General Supplies (Natural Resources) 200 200 200 200 240 200 Printer /Copier Supplies 500 500 500 400 400 400 Adobe Acrobat 8 Pro. Software 200 200 - - - _ Total 3 3 3 2 2,600 - 2,100 6211 SMALL TOOLS & EQUIPMENT Tools - Tree Inspection 400 400 400 400 410 410 Cartegraph /Arcview License - - 450 450 500 500 Two Graphic Cards & Monitors - - - - 600 600 Buckthorn Pullers (2) - 400 _ _ 225 225 Tools - Water Quality 1 - _ _ _ _ Counter Top Unit for CMF Copy Room 1,200 - ArcView License 1,300 1,300 Document Binding Machine 475 - - - Storage Cabinet - Files /Equip 425 450 - - _ _ Total 4 2 850 850 1 1 6212 MOTOR FUELS/OILS/ADDITIVES Vehicles 601, 603 and 604 Nolead Fuel (1220 gal.) 3 3,550 3 3,730 3 3,825 Oil /Lub 100 110 110 175 175 Total 3 3 3,840 3 3,825 3 6214 CHEMICALS Propiconazole (oak wilt)(from 5505) - 300 300 175 180 180 Total - 300 300 175 180 180 6215 EQUIPMENT - PARTS Vehicles 601, 603 and 604 1 1 1,600 1 1 400 1,430 1 Total 1,700 1 1,600 1 1 1 6216 EQUIPMENT - TIRESIBATTERIES Vehicles 601, 603 and 604 300 450 450 400 400 400 Total 300 450 450 400 400 400 6229 GENERAL SUPPLIES Manuals 250 200 200 785 205 205 *Paint (Oak Wilt) 250 250 250 250 255 255 *Personal Protective Equip - Safety 300 300 300 375 385 388 'Tree Sale 9,000 9,000 9,000 9 9,000 9 less offsetting revenue from tree sale (9,000) (9,000) (9,000) (9,000) (9,000) (9,000) Large Format Plotter and Misc 500 500 500 500 510 510 *Rain Barrel Kit Supplies 500 Trans to 5505 - _ _ File Cabinets & Office Storage 625 - _ _ 625 625 Total 2 1,250 1 1,910 1 1 6235 CONSULTANT SERVICES Consulting Service Expenses - - _ _ - _ Total -162 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 29: PUBLIC WORKS ADMINISTRATION AND NATURAL RESOURCES -1500 COMPANY 1 000: GENERAL FUND JDE 2011 2012 2913 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN 6237 TELEPHONE/PAGERS ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND Mobile phone service 2 1 1,970 2,075 2 2,115 Track Phone (Seasonal Tree Insp) 100 100 110 120 125 125 Total 2 1 2,080 2 2 2 6238 POSTAGEIUPStFEDEX Postage 50 50 50 50 55 55 Total 50 50 50 50 55 55 6239 PRINTING /PUBLISHING Business Cards, Full Poster, Forms 500 500 500 400 410 410 Brochures and Forms 500 500 500 525 535 535 Door Hangers (stenciling, tree inspec) 300 200 200 _ _ - Blue Thumb Educational Materials 2,000 Trans to 5505 - Educational Materials 2 Trans to 5505 - - _ - Total 5,700 1,200 1,200 925 945 945 6249 OTHER CONTRACTUAL SERVICES Oak WilttDED Cost -Share Program 50,000 45,000 45 40 41,000 41,000 Erosion Control Seminar for City Staff 600 - _ - _ _ 800 Mhz Subscrib Fee (Trans to 1530) 1 - - _ _ Cartegraph Maintenance Fee - 825 825 1,050 1,050 Total 51,800 45,000 45,825 40,825 42,050 42 6265 REPAIRS - EQUIPMENT Copier Maintenance 700 700 700 925 750 750 Fax, Folding Mach., Type. 300 150 150 150 155 155 *Car Wash Tickets 200 200 204 200 205 205 Total 1,200 1 1,050 1,275 1 1,110 6275 SCHOOLICONFIEXP - LOCAL Seminars /Mtgs (CONDAC, PW Mtgs) 1 1,000 1 980 995 995 Shade Tree Short Course 200 200 205 195 210 210 Forestry Management Workshop (x2) 180 180 185 185 190 190 Natural Resources Seminar 200 200 210 190 21 210 EAB Pest Control Training - - - - 150 150 Wetland Training (WCA Req.) 300 Trans 5505 - - _ _ MECA Conference 600 Trans 5505 - - _ - Water Resources Conference 340 Trans 5505 - - Erosion Control Training (ESC inspector) 300 Trans 5505 - - _ - APWA Conference Metro 450 450 450 395 395 395 CEAM Conference - Metro 375 375 380 285 290 290 Total 3 2 2,455 2,230 2,440 2,440 6276 SCHOOLtCONF1EXP - OTHER APWA Conference - - - - 1 1,800 Total 0 - - - 1 1,800 6277 MILEAGE ALLOWANCE Car Allowance 3,300 3,300 3 3,300 3,300 3,300 Mileage 1,O0o 450 450 375 380 380 Total 4,300 3 3 3 3,680 3,680 6278 SUBSISTENCE ALLOWANCE In -state training 200 100 100 100 100 100 Total 200 100 100 100 100 100 6280 DUES & SUBSCRIPTIONS Prof Dues (APWA, CEAM) 1,075 1 1 1,125 1 1 *Prof Dues (Soc of Arbor, ADF, Pesticide) 395 395 400 225 230 230 Arbor Day Foundation, Pest Applicator 75 80 25 125 125 Total 1 1,545 1 1,375 1,480 1 6281 UNIFORM /CLOTHING ALLOWANCE Clothing Natural Resources 950 950 910 925 935 935 Total 950 950 910 925 935 935 -163 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 29: PUBLIC WORKS ADMINISTRATION AND NATURAL RESOURCES -1500 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6310 RENTAL EXPENSE *Home & Garden Exp© Booth 400 410 400 400 400 Copier Lease 4 4,450 4 4,623 4,623 4,623 Total 4 4,850 4 5,023 5 5,023 6399 OTHER CHARGES *Water Quality Permits (Trans 5505) 1,500 - - - - - (aquatic weeds in Aiigmagnet & Farquar) Total 1,500 - - - _ - 6745 VEHICLE REPLACEMENT VERF - Vehicle Repl. Charges - - - - 3,999 3,999 Total 0 - - - 3 3 Total Net of Personnel 93,350 76 75,160 69,663 78,007 77 TOTAL EXPENSES $ 617,416 $ 613 $ 621 $ 615,927 $ 546,383 $ 468,776 -164- Dow *see 160066 **GOP feel Apple Valle Notes: This pa left intentionall blank -165 - COMPANY DEPARTMENT BUSINESS UNiT ACTIVITY 1 030 30 1 530 FLEET & BUILDINGS- CMF Public Works DESCRIPTION OF ACTIVITY The Public Works Central Maintenance Division is responsible for maintaining the City's vehicle fleet consisting of over 250 pieces of equipment and vehicles. Routine preventative maintenance and full- service repair work is performed on city -owned vehicles and equipment by staff mechanics. This division also operates and maintains the central fuel dispensing system located at the Central Maintenance Facility. The central Maintenance Division maintains the buildings and grounds for the Central Maintenance Facility (Public Works and Parks Maintenance). Personnel within the division perform building maintenance, cleaning, stocking of general supplies and facility repairs as well as operate the heating, ventilation, and air conditioning (HVAC) systems. This division also supervises HVAC systems and building maintenance personnel at the Municipal Center (City Hall /Police). SERVICE CATEGORIES The Public Works Central maintenance Division provides a centralized source for the following services related to fleet and building functions for the city of Apple Valley. 1. city Fleet Repair and Maintenance Services ■ Provide repair and preventative maintenance services for City owned vehicles and equipment, ranging from major engine repair to routine oil changes ■ Provide initial equipment set -up and supply replacement parts for City fleet ■ Track replacement cycles and consolidate replacement costs for City fleet ■ Coordinate auto body repair work with vendors for damaged City vehicles 2. Buildings and Grounds custodial Services ■ Provide routine custodial services for the Municipal Center, Police Department and Central Maintenance Facility ■ Administer contract services for cleaning (i.e. window cleaning, carpet cleaning, etc.) ■ Provide lawn care, landscape maintenance and snow plowing for city facilities 3. Building Maintenance and Repair Services ■ Maintain heating, ventilation and air conditioning systems, electrical systems, and pumbing systems for the Municipal Center, Police Department and Central Maintenance Facility ■ Provide contract repair of city building structures, such as repairs to roofs, doors, flooring and other building components ■ Provide planning and budgeting for building improvements at the Municipal Center, Police Department and Central Maintenance Facility -166- 4. city Fuel Supply Services ■ Purchase diesel and unleaded fuel for City fleet, including Police, Fire, Public Works and Parks Department ■ Maintain 20,000 gallon central fuel supply system located at the central Maintenance Facility ■ Monitor and report fuel consumption to Finance Department of proper coding to City departments 5. Fleet Acquisition and Disposition Services ■ Assist departments with specifications for replacement vehicles ■ Coordinate vehicle purchasing process, typically under the State Cooperative Purchasing Program (State Contract) ■ Provide for disposition of City vehicles and forfeiture vehicles through auctions MAJOR OBJECTIVES FOR 2014 In addition to recurring annual duties, the primary 2014 goals for this division include the following items. • Assist with initial implementation of the central fleet management system for all City-owned vehicles and major equipment items. • Complete new computer based technology for vehicle diagnostics • Improve compliance with vehicle maintenance time logging into JetFleet by other divisions and departments, IMPACT MEASURES 1 PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2010 2011 2012 2013 2014 Number of Equip Items in Fleet 262 262 263 263 262 Number of vehicle /equipment 1 1 1 1 1675 Repair orders Number of Vehicles Replaced 13 11 14 10 17 Gallons of Fuel Supplied 136 127 122 130 130 Miles Driven 910,00 895 904 900 9007000 -167 - Regular Status Personnel Schedule -FTE's Adopted Adopted Adopted Proposed Position Title 2011 2012 2013 2014 Public Works Supervisor 1 1 1 1 Fleet Maintenance Foreman 1 1 1 1 Fleet Maintenance /Mechanic 2 2 2 2 Building Maintenance 4 3 3 3 Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Position Title 2011 2012 2013 2014 Seasonal Maintenance 1 1 1 1 Summary Budget Department 30, Business Unit 1530 - Fleet & Buildings -CMF 2019 2011 2011 2012 2012 2013 2014 Actual Adopted Actual Adopted Actual Adopted Proposed Expenditures: Salaries & Wages 295,695 309,956 301,632 315 293,961 323,034 330,938 Em p. Benefits 99,222 114 105 115,603 102,304 117, 014 114, 945 Supplies 25 30,225 24,881 34,350 30,686 30,025 35,275 Contractual Serv. 45,392 13,165 10,721 15 9 15 14,640 Utilities 63,569 86,100 68,318 76,350 58,837 75,350 68,880 Repairs & Maint. 13,070 17 29,297 19,500 19,533 29,640 21,900 Training/Travel /Dues 6 8 7 7,750 6 7,775 7,609 Other Exp. 4 5 4 2 2, 091 2 6 Misc for resale 3 3 3,862 3 3 3,200 3,2+04 Vehcile Replacement Fund - - - - - - 5 Capital outlay 12 66,800 59 132,600 94,835 64 65,000 Total Exp 570,307 654,521 615 722,957 620 659 673,472 Net addition to (use of) (570 (654,521) (615,308) (722,957) (620,860) (659,828) (673,472) general revenues 2014 Capital outlay: Decommission old Wash Bay: $15 Building Inspections Security Imp: $14,000 CMF Exterior Painting: $19 +CMF Security Improvements: $16 $651000 -168 - City of Apple Valley Budget Summary 2014 Budget FLEET & BUILDINGS -CMF 2012 Council 2013 Council 06/30/13 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original ,actual Proposed Recomm Budget Budget 6110 -- SALARY- REGULAR EMPLOYEES 290,153 289,245 290,115 296,602 149,239 305,508 305,508 6112 - SALARY - SEASONAL TEMP 12,405 17,500 9,293 17,500 4,313 16,320 1 6,320 6113 - OVERTIME- REGULAR EMPLOYEES 2,399 3,000 1,502 3,000 393 3,000 3,000 6121 - INSURANCE CASH BENEFIT 741 1,817 872 6122 - COMP REQUEST -4,065 -8,766 -4,756 6123 - SALARY -OTHER 5,494 5,932 6,110 6,110 6105 - SALARIES AND WAGES 301,632 315,239 293,961 323,034 150,061 330,938 330738 6138 - MEDICARE 4,228 4,571 4,215 4,684 2,141 4,816 4,816 6139 - FICA 18,078 19,543 18,025 20,028 9,157 20,591 20,591 6141 - PENSIONS -PERA 20,916 21,586 20,507 22,151 10,503 22,810 22,810 6142 - WORKERS COMPENSATION 6,453 6,649 6,126 6,514 3,203 6,724 6,724 6144 - LONG -TERM DISABILITY INSURANCE 838 854 855 877 439 904 904 6145 - MEDICAL INSURANCE 49,313 62,400 46,040 62,760 28,152 60,000 59,100 6146 - DENTAL INSURANCE 4,180 0 4 0 2,357 0 0 6147 - LIFE INSURANCE -BASIC 58 58 28 6148 - LIFE INSURANCE- SUPPIDEPEND 1,116 1,936 954 6125 - EMPLOYEE BENEFITS 105,178 115,603 102,304 117,014 56,935 115,845 114,945 6100 -TOTAL PERSONNEL SERVICES 406,810 430,842 396,265 440,048 206,996 446,783 445,883 6210 - OFFICE SUPPLIES 124 200 179 200 29 200 200 6211 - SMALL TOOLS & EQUIPMENT 4,962 7,300 7,438 6,100 2,741 11,400 11,400 6212 - MOTOR FUELS /OILS 4,519 4,450 4,948 5,000 2,071 5,100 5,100 6215 - EQUIPMENT -PARTS 2,886 7,500 4,999 7,200 2,276 6,700 6,700 6216 - VEHICLES - TIRES /BATTERIES -373 200 627 250 30 375 375 6229 - GENERAL SUPPLIES 12,764 14,700 12,495 11,275 8,261 11,500 11,500 6205 - SUPPLIES 24,881 34,350 30,686 30,025 15,409 35,275 35,275 6235 - CONSULTANT SERVICES 411 500 239 500 259 500 500 6237 - TELEPHONE /PAGERS 1,323 1,450 1,216 1,325 662 1,350 1,350 6239 - PRINTING 0 250 152 200 0 200 200 6240 - CLEANING SERVICE/GARBAGE 8,758 10,845 7,548 10,845 4,502 10,300 10,300 6249 - OTHER CONTRACTUAL SERVICES 228 2,670 0 2,360 99 2,290 2,290 6230 - CONTRACTUAL SERVICES 10,721 15,715 9,155 15,230 5,521 14,640 14,640 6255 - UTILITIES - ELECTRIC 29,061 25,000 30,091 26,000 10,245 28,000 28,000 6256 - UTILITIES- NATURAL GAS 38,050 50,000 27,836 48,000 25,872 42,000 39,500 6257 - UTILITIES- PROPANE/WATERISEWER 1,206 1,350 910 1,350 725 1,380 1,380 6250 - UTILITIES 68,318 76,350 58,837 75,350 36,841 71,380 68,880 6265 - REPAIRS - EQUIPMENT 5,210 4,500 1,326 4,600 2,118 4,600 4,600 6266 - REPAIRS- BUILDING 24,087 15,000 18,206 16,000 11,606 17,300 17,300 6260 - REPAIRS AND MAINTENA 29,297 19,500 19,533 20,600 13,723 21,900 21,900 6275 - SCHOOLSICONFERENCESIEXP LOCAL 783 1,000 96 1,000 270 875 875 6277 - MILEAGE/AUTO ALLOWANCE 3,320 3,300 3,339 3,300 1,591 3,400 3,400 6280 - DUES & SUBSCRIPTIONS 15 0 15 25 75 25 25 6281 - UNIFORM/CLOTHING ALLOWANCE 2,925 3,450 2,888 3,450 1,354 3,300 3,300 6270 - TRAINING/TRAVEUDUES 7,042 7,750 6,338 7,775 3,290 7,600 7,600 6200 - TOTAL OPERATING COSTS 140,258 153,665 124,550 148,980 74,785 150,795 148,295 6310 - RENTAL EXPENSE 2,445 0 23 0 0 0 0 6333 - GENERAL -CASH DISCOUNTS -154 -135 -44 6349 - LATE FEES /FINANCE CHARGES 1 0 6399 - OTHER CHARGES 2,679 2,850 2,202 2,850 731 6,050 6,050 6300 - TOTAL OTHER EXPENDITURES 4,970 2,850 2,091 2,850 686 6,050 6,050 6545 - NON- TAXABLE MISC FOR RESALE 3,862 3,000 3,120 3,200 1,637 3,200 3,200 6501 - TAXABLE/NON-TAXABLE MISC RESAL 3,862 3,000 3,120 3,200 1,637 3,200 3 6720 - CAPITAL OUTLAY- FURNITURE & FIX 0 0 1,431 0 0 6730 - CAPITAL OUTLAY - TRANSPORTATION 19,307 8,000 7,714 0 0 0 0 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 0 116,000 78,341 64,750 10,520 65,000 65,000 6740 - CAPITAL OUTLAY- MACHIEQIOTHER 40,100 8,600 8,780 0 0 0 0 6745 - VERF CHARGES 5,044 5,044 MEMENNINMENEWN 6700 - TOTAL CAPITAL OUTLAY 59,407 132,600 94,835 64,750 11,952 70,044 70,044 6001 - EXPENDITURES 615,307 722,957 620,861 659,828 296,056 676,872 673,472 -169 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 30: FLEET & BUILDINGS -CMF - 1530 Public Works Department COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN SALARIES ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6110 Regular Employees 288,387 289,245 296,602 296,602 305,508 305 8112 Salary- Seasonal Temp 17,500 17 17,500 15,000 16,320 15,320 6113 Overtime - Regular 3,000 3,000 3,000 3,000 3,000 3,000 6123 Salaries - Other 3 5,494 5 5,932 6 6,110 6138 Medicare 4,494 4 4,684 4 4,816 4,816 6139 FICA 19,217 19,543 20 20 20 20,591 6141 Pension - PERA 21,190 21,588 22,151 22 22,810 22,810 6142 Work Comp Ins 6,560 6,649 6,514 6,514 6,724 6,724 6144 Long -Term Disability Insurance 839 854 877 877 904 904 6145 Hospital & Life Insurance 62,400 62 62,760 62,760 60,000 59,100 Total 424 430,842 440,048 438 446,783 445,883 6210 OFFICE SUPPLIES General Supplies 200 200 200 200 200 200 Total 200 200 200 200 200 200 8211 SMALL TOOL & EQUIPMENT Small Tools 4,300 4 4 41300 4,300 4,300 Scan Tool Updates - Heavy Equipment 1 1,100 1,100 1,100 - Scan Tool Updates- Light Equipment 900 700 700 700 - - Mechanic Computer System for Shop - 1 - - 7,100 7,100 Total 6,300 7,300 6,100 6 11 11 +6212 MOTOR FUELSIOILS Nolead Fuel 2,063 2 2,050 2,050 2 2,180 Diesel Fuel 252 600 1 ,'100 1 1 1 Diesel Fuel Tax - 150 150 150 95 95 Antifreeze, Windshield Fluid 1 1 1 1,600 1,600 1 Oil and Lubricants 400 100 100 100 150 150 Total 4,325 4 5 5,000 5,100 5,100 6215 EQUIPMENT - PARTS Small Parts 5 5 4,600 4,200 4 4 Building Maintenance Parts 2,500 2 2,600 2,300 2,500 2,500 Total 7,500 7,500 7 6,500 6,700 6 6216 EQUIPMENT - TIRES/BATTERIES Vehicles #702 and #704 200 200 250 375 375 375 Total 200 200 250 375 375 375 6229 GENERAL SUPPLIES Cleaning Supplies, Paper Products 10,500 10 11 11 11,220 11,220 Oxygen - Acetylene 250 250 275 275 280 280 Chair Replacement CMF 950 950 - - - - 2 - 800 M hz Radios 3 Chairs Replacement CMF Office - .- - - - - Total 11,700 14 11 11 11 11,500 6235 CONSULTANT SERVICES Safety (Prescription Safety Glasses, 500 500 500 450 500 500 Hepatitis, Respirator, Hearing Test) Total 500 500 500 450_ 500 500 6237 TELEPHONEIPAGERS Cellular Phones 850 975 1 1,325 1,350 1 CMF Radio Line 450 475 - Total 1,300 1 ,450 1 1,325 1 1,350 6239 PRINTING/PUBLISHING Maintenance Req., Bus. Cards, Misc. 250 250 200 200 200 200 Total 250 250 200 200 200 200 6240 C. SERVICE /GARBAGE REMOVAL - Trash Removal 6,200 8 6 6 6,000 8,000 Rug Service 1,900 1,900 1,900 1,800 1,900 1,900 Fluorescent Light Recycling (DEA) 500 950 950 500 700 700 Recycle Floor Dry (9 x $85) 765 795 795 795 800 800 Tire & Filter Disposal 500 500 500 500 500 500 Hazardous Waste Disposal 500 500 500 400 400 400 Total 10 ,365 10,845 10 9,995 10,300 10,300 -170- CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 30: FLEET & BUILDINGS-CMF - 1530 Public Works Department COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN 6249 OTHER CONTRACTUAL SERVICES ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 800 Mhz Radio Maint Fee 1,920 1 1,590 1,590 1,590 Weed Control - CMF 750 750 770 700 700 700 Total 750 2,670 2,360 2,290 2,290 2,290 6255 UTILITIES - ELECTRIC Electric 24,600 25,000 26,000 28 28,000 28,000 Ad for historical trends Total 24,600 25 26,000 28, 000 28,000 28,000 6256 UTILITIES - NATURAL GAS Natural Gas 60,000 501000 48,000 41,000 42 39,500 Ad for historical trends Total 60,000 50X0 48,000 41 42,000 39,500 6257 UTILITIES -OTHER Water & Sewer 1,500 1,350 1,350 1,350 1 1,380 CMF irri install with O/TP Total 1,500 1,350 11350 1 1 350 1,380 1 380 6265 REPAIRS - EQUIPMENT I Shop E etc. 4,500 4,500 4)600 4,600 4,600 4,600 Total 4,500 4 4,600 4,600 4,600 4,600 6266 REPAIRS - BUILDINGS Repairs (H.V.A.C., Roof, Doors, Elec.) 12,500 15,000 16,000 17,000 17,300 17,300 Total 12,500 15 16$000 17,000 17,300 17 6275 SCHOOUCONF/EXP - LOCAL Trainin & ASE Certification 1)000 1,000 1,000 850 875 875 Total 1,000 11000 1,000 850 875 875 6277 MILEAGEIAUTO ALLOWANCE - Car Allowance - Supervisor 3,300 3,300 3,300 3,300 3,300 3,300 Milea misc. - - - 100 100 Total 3,300 3,300 3,300 31300 3,400 3,400 6280 DUES & SUBSCRIPTIONS Sams Club Membership - Cit Supplies - - 25 25 25 25 Total - - 25 25 25 25 6281 UNIFORM/CLOTHING ALLOWANCE Uniform/Boots 2,500 2,100 2,100 11900 1,950 1,950 Uniform Rental/Ra Cleanin Service 1,350 1,350 1,350 '1,350 11350 1,350 Total 3,850 3,450 3,450 3,250 3,300 3,300 6310 RENTAL EXPENSE Mowin E 2,460 - - - - - Total 2,460 - - - - 6399 OTHER CHARGES State Boiler Certificate 75 75 75 75 75 75 WinFleet 750 750 750 750 750 750 Misc. Dues/Vehicle Inspection Decals 120 75 75 75 75 75 Licenses 420 350 350 300 300 300 (Count Hazardous Waste) (State Tax) (MN Haz. Chem. Inventor Fee All-Data On-Line Service Manuals 1,600 1,600 1,600 2,025 Mitchel 1 On-line Service Manuals 4,850 4,850 Total 2, 965 2,850 2,850 3,225 6,050 6 6545 NON-TAXABLE MISC FOR RESALE Vendin - CMF Pop, Juice, Water 3t000 3,000 3t200 3,200 3,200 3,200 Revenue generated from sales Total 3,000 3)000 3,200 3,200 3,200 3,200 6730 CAPITAL OUTLAY - VEHICLE JD Z-Turn Mower 50% - 8,000 - - - - Small Truck (Parts Runner/Motor Pool) 19,200 - Total 19 8,000 CITY OF OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 30: FLEET & BUILDINGS -CMF -'530 Public Works Department COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6735 CAPITAL OUTLAY - OTHER IMP Conversion of Old Wash Bay - - - - 15,000 15,000 Building Inspections Security Improv - - - - 14 14 CMF Security Improvements - - - - 16 16,500 CMF Building Exterior Painting - - - - 19,500 19,500 CMF Facility Sign Replacement - - _ _ _ - Mechanic Hoist Replacement - - - - _ _ Repab Street Foreman Office Space - - - _ Replace Carpet in CMF Training Room - - - - - - Press. Washer Repairs 10 - - - _ - Rehab Lunchroom counters /appliance - 15 - - - - CMF Building Exterior Rehab /Paint - 10 - - _ _ CMF South Lot Pavement Maintenance - 8 - - - _ CMF/PD Vehicle Bldg Insulate - 15 - Radio Upgrade Public Works & Parks - 68,000 -- Federal Mandate 74 radios (est: $fib, 000) - - - Replace Carpet CMF - - 42,000 36,500 - - Replace CMF Compressor - - 14,250 14 - - Office Space Municipal Center - - 8,500 8,900 _ - Total 10,000 116 64 59 65,000 65,000 6740 CAPITAL OUTLAY - OTHER ITEMS Shop Roof Replacment 29 - - - - _ CMF Hallway Tile Replacment 8,600 8,600 Total 37 8 600 - - - - 6745 VEHICLE REPLACEMENT VERF -Vehicle Repl. Charges - - - - 5,044 5,044 Total - - - 5,044 5,044 Total Net of Personnel 229 292 219 208,910 230,089 227,589 TOTAL EXPENSES $ 654 $ 722,957 $ 659 $ 647,458 $ 676 $ 673,472 -172- so* 0 fa 1; 0 00000 0000 000 1 Apple Valle Notes: This pa left intentionall blank -173 - COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1 000 31 1500 &1665 STREETS MAINTENANCE Public Works DESCRIPTION OF ACTIVITY The Public Works Streets Division is responsible for maintaining the local streets system consisting of approximately 400 lane miles of roadway. Duties include repairing street pavement sections; repair and maintenance of storm drainage catch basins and storm water management ponds; and maintenance of sidewalks and on- street pathways throughout the community. This division is also responsible for boulevard maintenance, tree trimming and forestry maintenance work for trees located within the public street right -of -way. SERVICE CATEGORIES The Public Works Street Division provides a centralized source for the following internal and external services related to street maintenance functions for the City of Apple Valley. 1. Street Maintenance and Preservation Services • Repair structural and surface failure of street pavement (patching, pothole repair, etc.) Remove and replace sections of damaged curb and valley gutters • Conduct crack sealing and micro surfacing to preserve street pavements • Conduct street sweeping on public streets, removing approximately 500 tons of material per year 2. Sidewalk and Trail System Maintenance Services ■ Inspect one -third of all sidewalk sections each year to identify repair needs ■ Remove and replace concrete sidewalk sections as determined during inspections ■ Conduct concrete leveling work to repair uneven concrete joints (trip hazards) ■ Repair and maintain segments of trail system located in the right -of -way (excludes segments of public trails located in city parks) 3. Boulevard Tree Maintenance Services Trim boulevard trees to maintain minimum vertical clearance for roadways ■ Remove dead or diseased trees located within the public right-of-way ■ Remove debris from streets following severe storm events 4. Drainage System Maintenance Services: ■ Inspect and repair storm sewer catch basins along roadways ■ Inspect and clear pond outlets to prevent blockages and associated flooding ■ Repair inlet and outlet pipe connections to storm water ponds ■ Remove accumulated sediment deltas from ponds -174- ■ Contractual work associated with storm drainage system maintenance is funded by the Storm Drainage Utility, see Business Unit 5505 5. Turf Mowing Services ■ Mow approximately 75 miles of boulevards along collector streets with adjacent trail systems ■ Mow and remove excess vegetation adjacent to storm water ponds ■ Provide additional turf mowing along County right -of -ways to maintain community appearance MAJOR OBJECTIVES FOR 2014 In addition to recurring annual duties, the following major objectives are established for 2014 within this business unit. Conduct field evaluation and rating of one -third of the City street system to assist in further development of the pavement management system. ■ Initiate comprehensive program for maintaining landscaping and street light system along Cedar Avenue upon completion of construction. ■ Continue to implement pavement preservation program (microsurfacing/crack sealing) for public streets and trails. ■ Conduct an inventory of existing storm water ponds throughout the city to identify and prioritize maintenance needs, including dredging and removal of sand deltas. ■ Maintain street sweeping service levels to address State and Federal mandates for water quality improvements. IMP ACT MEASURES 1 PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2010 2011 2012 2013 2014 Number of Lane Miles of 407 408 409 409 410 Street Maintained Number of Blvd Trees 1, 450 1 2 1 1 Maintained Street Sweeping Tonnage 523 540 270 500 500 Miles of Trails on ROW 52 54 55 55 50 Maintained Miles of Sidewalk Maintained 130 131 132 133 133 Cubic yards of Leaves 300 430 450 425 425 Collected -175 - Regular Status Personnel Schedule -FTE's Adopted Adopted Adopted Proposed Position Title 2011 2012 2013 2014 Public Works Superintendent 1 1 1 1 Streets Foreman 2 2 2 2 Technical Specialist 2 2 2 2 Maintenance 1 /11 11 10 10 0 Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Position Tale 2011 2012 2013 2014 Seasonal Street Maint. 4 4 4 4 Summary Budget Department 31 Street Maintenance 2010 2011 2011 2012 2012 2013 2014 Actual Adopted Actual Adopted Actual Adopted Proposed Expenditures: Salaries & Wages 81 9,085 909 834,592 933,461 817,152 897,757 895,957 Emp. Benefits 314 372,206 327 375,509 320 371,002 350,027 Supplies 219,166 2217015 261,154 226,842 209,919 232,475 251,020 Contractual Serv. 302,650 362,315 224,883 270,145 229,666 279,645 231,865 Utilities 1,268 1 751 1 759 1,450 930 Repairs & Maint. 22,936 23,200 29,058 23 22,468 23 23 Training /Travel /Dues 9 12,700 11 11,400 11,963 11,000 11 Other Exp. 11,890 12,385 12,272 2 (88) 400 400 Vehcile Replacement Fund - - - - - _ - Capital outlay 78,166 63,500 50,591 32,000 31,353 86,200 14,400 Total Exp 1,779,226 1 1 1,876,463 1 1,903,699 1 Net addition to (use of) general revenues (1,779,226) {1,977,785} (1,752,624) (1,876,463) (1,643,514) (1,993,699) (1,779,869) 2014 CAPITAL OUTLAY See Equipment Certificate Fund -176- Applie y Notes: This page left intentionally blank -177- Applie y Notes: This page left intentionally blank -178 - City of Apple Valley Budget Summary 2014 Budget STREET MAINTENANCE 2012 Council 2013 Council 06130113 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget p 6110 - SALARY - REGULAR EMPLOYEES 786,606 815,503 766,454 783,100 398,066 785,133 785,133 6112 - SALARY - SEASONAL TEMP 50,873 61,000 42,920 61,000 21,356 55,600 55,600 6113 - OVERTIME- REGULAR EMPLOYEES 29,480 37,100 35,763 36,000 24,119 36,700 36,700 6121 - INSURANCE CASH BENEFIT 4,044 5,278 2,788 6122 - COMP REQUEST - 36,412 - 33,263 - 15,948 6123 - SALARY -OTHER 19,858 17,657 18,524 18,524 6105 - SALARIES AND WAGES 834,592 933,461 817,152 897,757 430,381 895,957 895,957 6138 - MEDICARE 12,109 13,520 11,895 13,649 6,071 12,991 12,991 6139 - FICA 51,775 57,806 50,859 58,360 25,958 55,549 55,549 6141 - PENSIONS -PERA 58,992 63,174 57,071 63,821 29,845 60,926 60,926 6142 - WORKERS COMPENSATION 48,027 51,389 46,712 50,564 25,154 48,130 48,130 6144 - LONG -TERM DISABILITY INSURANCE 2,357 2,420 2,344 2,448 1 2,331 2,331 6145 - MEDICAL INSURANCE 137,765 187,200 132,890 182 87,578 172,200 170,100 6146 - DENTAL INSURANCE 9,546 10,145 5,598 6147 - LIFE INSURANCE -BASIC 171 170 85 6148 - LIFE INSURANCE- SUPPIDEPEND 7,124 8,237 4,580 612.5 - EMPLOYEE BENEFITS 327,867 375,509 320,322 371,002 186,094 352,127 350,027 6100 - TOTAL PERSONNEL SERVICES 1,162,459 1,308,970 1,137,474 1,268,759 616,475 1,248,084 1,245,984 6210 - OFFICE SUPPLIES 279 102 0 6211 -- SMALL TOOLS & EQUIPMENT 10,118 13,175 12,411 14,650 8,083 7,925 7,925 6212 - MOTOR FUELS/OILS 112,675 97,767 92,472 99,280 68,881 101,675 101,675 6214 - CHEMICALS 269 806 0 4,225 4,225 6215 - EQUIPMENT -PARTS 70,222 61,700 62,593 63,500 35,072 63,700 63,700 6216 - VEHICLES-TIRES/BATTERIES 21,907 8,500 11,454 8,700 5,940 9,100 9,100 6229 - GENERAL SUPPLIES 45,682 45,700 30,082 46,345 14,657 64,395 64,395 6205 - SUPPLIES 261,154 226,842 209,919 232,475 132,633 251,020 251,020 6235 -- CONSULTANT SERVICES 966 1,050 1,070 1,050 744 1,070 1,070 6237 - TELEPHONE/PAGERS 1 1,480 1,195 1,490 617 1,490 1,490 6238 POSTAGEIUPSIFEDEX 34 12 0 6239 - PRINTING 0 575 1,870 580 0 580 580 6240 - CLEANING SERVICE/GARBAGE 29,040 24,000 14,164 24,600 908 24,600 24,600 6249 - OTHER CONTRACTUAL SERVICES 193,403 243,000 211,355 251,925 91,933 204,125 204,125 6230 - CONTRACTUAL SERVICES 224,883 270,105 229,666 279,645 94,201 231,865 231,865 6255 - UTILITIES - ELECTRIC 548 530 562 550 243 670 670 6257 - UTI LIT[ ES- PROPANE/WATERISEWER 203 745 197 900 0 260 260 6250 - UTILITIES 751 1 759 1,450 243 930 930 6265 - REPAIRS- EQUIPMENT 29,269 23,200 22,468 23,770 1,471 23,770 23,770 6269 - REPAIRS -OTHER -211 0 0 0 -503 0 0 6260 - REPAIRS AND MAINTENA 29,058 23,200 22,468 23,770 968 23,770 23,770 6275 -- SCHOOLS /CONFERENCES /EXP LOCAL 998 1,500 463 1,000 225 1,100 1,100 6277 - MILEAGE/AUTO ALLOWANCE 3,159 3,300 3,247 3,300 1,439 3,600 3,600 6280 - DUES & SUBSCRIPTIONS 385 400 340 400 0 400 400 6281 - UNIFORM/CLOTHING ALLOWANCE 6,914 6,200 7,913 6,300 2,551 6,400 6,400 6270 - TRAI NI NG/TRAVEUDUES 11,456 11,400 11,963 11,000 4,215 11,500 11,500 6200 - TOTAL OPERATING COSTS 527,302 532,822 474,776 548,340 232,262 519,085 519,085 6310 - RENTAL EXPENSE 9,956 300 0 300 0 mmmmm 30(3 300 6333 - GENERAL -CASH DISCOUNTS -112 -88 -11 6399 - OTHER CHARGES 2,428 2,371 0 100 75 100 100 6301 - OTHER EXPENDITURES 12,272 2,671 -88 400 64 400 400 6300 - TOTAL OTHER EXPENDITURES 12,272 2,671 -88 400 64 400 400 6730 - CAPITAL OUTLAY- TRANSPORTATION 41,528 32,000 31,353 86,200 55,132 0 0 6740 - CAPITAL OUTLAY- MACHfEQ /OTHER 9,063 0 0 0 0 14,400 14,400 6745 - VERF CHARGES 344,930 0 6700 - TOTAL CAPITAL OUTLAY 50,591 32,000 31,353 86,200 55,132 359,330 14,400 6001 - EXPENDITURES 1,752,623 1,876,463 1,643,515 1,903,699 903,932 2,126,899 1,779,869 -179 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 31: STREET MAINTENANCE -1600 Public Works Department COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN SALARIES ADOPTED ADOPTS ADOPTED PROJECTED PROP RECOMMEND 6110 Regular Employees 800 815,503 783, 100 795,000 785,133 785 6111 Salary- Parttime - - - - _ _ 6112 Salary - Seasonal Temp 61,000 61,000 61,000 55,000 55 55,600 6113 Overtime - Reg 36,000 37,100 36,000 36 36,700 361700 6123 Salaries Other 12 19,858 17,657 17,657 18,524 18,524 6138 Medicare 13,184 13,520 13,649 13,649 12,991 12,991 6139 FICA 56,374 57,806 58,360 58 55,549 55,549 6141 Pension - PERA 61,455 63,174 63,821 63 60,926 60,926 6142 Worker's Compensation 51,640 51 50,564 50,564 48,130 48,130 6144 Long -Term Disability Insurance 2,353 2 2,448 2,448 2,331 2 6145 Hospital & Life Insurance 187,200 187 182,160 182,160 172,2.00 170 Total 1,281,470 1 1,268,759 1,274,659 1 1 6211 SMALL TOOL & EQUIPMENT Misc. Tools, Toolbox 4 4 3,900 3 3,900 3,900 Replace Weed Whips 325 325 325 325 325 325 Hammer Drill Replace 390 - - - 400 440 Chain Saw MS 660 Replace - 950 1 1,000 1,000 1,0300 Tree Injection Equipment. - Ash EAB - - - - 2,300 2,300 Jackhammer Replace - 1,000 - - _ _ Arrow Board Replace - 3 - - - - Tommy Lift Replace - 2 - - - - Hand Grinder Replace - 200 - - - - Chain Saw MS 460 Replace - $50 - _ - _ Chain Saw Replace 400 - - - - - Fairmont Pole Saw Replace 1,800 - 1 1,850 - _ Cutoff Saw Replace 820 - - - - Sidewalk Plainer Replace 3 - _ - - - Fork Grapple Replacement - - 41000 4 - - Asphalt Jackhammer Replacement - - 875 875 - - Plate Compator Replacement - - 2 2 - - Tota1 10,935 13 14 14,650 7 7,925 6212 MOTOR FUELSIOILS Gas and Diesel Fuel Nolead Fuel 6,546 gal. 18,700 18 19,900 19,900 20,360 20,360 Diesel Fuel 25,000 gal. 62,880 72 72,500 72,500 73 73,600 Diesel Road Tax 1 1,930 1 1 1 1 Oil 7,500 4 4,950 4,950 5,750 5,750 Total 90,680 97,767 99,280 99,280 101 101,675 6214 CHEMICALS Street Maintenance Products 225 225 22 Ash Tree injection Chems - EAB - 4 4,000 Total - - - 225 4 4 6215 EQUIPMENT - PARTS Sweeper Brooms 8,000 8 8 8 8,500 8 Mowers/Tractors 2,600 2 2,800 2,800 2 2,800 Trucks /Other Vehicles 35,000 36,000 37,000 37,000 37 37,000 Sweepers - Repair Parts 13 13 13,800 13,800 13,800 13,800 Stump Grinder Teeth 1,600 1,6003 1 1 1 1 Total 60,700 61,700 63,500 63 63,700 63 6216 EQUIPMENT - TIRES/BATTERIES Batteries 2,000 2,000 2,050 2,050 2 2 Tires - Vehicles 4 4 4,100 4 4 4,500 Tires - Off Road Tires - 2,500 2 2,550 2 2550 Tires - Replace for Loader #352 10 - - - - _ Total 16,000 8,500 8,700 8,700 9 9 6229 GENERAL SUPPLIES 318" Granit Chips for Pothole Patching 2,500 2,504 2,550 2 2,550 2550 Bituminous Hot Mix 3,800 3,800 3,900 3 3,900 3,900 Bituminous Cold Mix 1,000 1,000 1,000 1 1,000 1 1 " Crushed Limestone 1,800 1,800 1,825 1,825 1,825 1,825 1 -112" Crushed Rock 1 1,500 1,500 1 1 500 1,500 1,500 -180 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 31: STREET MAINTENANCE - 1600 Public Works Department COMPANY 1000: GENERAL FUND J DE 2011 2012 2013 2013 2014 2014 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN 6229 GENERAL SUPPLIES CONT. ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND Sod/ Black Dirt (Sidewalk Repairs) 6,000 6,000 6,100 6,100 67100 6,100 Trees for Sidewalk Repair & Ash Replc. 4,000 7 7,000 7,000 21,000 21,000 2014 Begin Ash Tree Program - FAB Hardware & Supplies 3,500 3,500 3 3,570 3,570 3 1 570 Hydroseed Mulch 2,000 2,000 2,000 2,000 2,000 2 Concrete Sealer - Ring Route & Cedar 7,800 7,800 7,950 7,950 12,000 12,000 2014 - Begin Maint on Cedar Ave Asphalt Emulsifier 6,004 6 6,100 6 6,100 6 Safety Equipment 2 2 2 2 2,05+0 2 Grass Seed 800 800 800 800 800 800 Total 42,700 45,700 46 46,345 64,395 64,395 6235 CONSULTANT SERVICES Safety (Safety Glasses, hepatitis, 1 ,054 1,050 1 ,050 1 1,070 1 respirator, hearing & drug testing) Total 1,050 1,050 1,050 1,050 1 1,070 6237 TELEPHONEIPAGERS Mobile Phones (3@$41/month) 1,290 1 1,490 1 1 1,490 Total 1,290 1,480 1,490 1,490 1 1 490 1 6239 PRINTINGIPUBLISHING Work Orders, Advertising, Misc 50 50 50 50 50 50 Temp No Parking Signs (4th of July) 325 325 330 330 330 330 DOT Safety Inspection Books 200 200 200 200 200 200 Total 575 575 580 580 580 580 6240 C. SERVICE /GARBAGE REMOVAL Landfill Dumping Fee (SET,rolloff dump, 10,000 10 10,250 10 10,250 10 road kill, stump grindings - disposal) Leaves - disposal 2 2,000 2,050 2 2 2,060 Landfill Dumping Fee (street sweepings) 13,000 12 12 12 12,300 12,300 Total 25,000 24,000 24 24,604 24 24,604 6249 OTHER CONTRACTUAL SERVICES Annual Street Improvement Project 1,598,000 - - - _ Curb,Gutter,Sidewalk Replace /Mud Jack 26,400 25 25,604 25,+600 25,600 25,600 STS Crews 13,000 13,000 13 13,325 13,325 13,325 Ring Route Painting 70,000 65,000 65,000 65 65,000 65,000 Colored Concrete Sealing - Ring Route 8,000 8,000 8,000 8,000 8,000 8 Colored Concrete Sealing - Cedar Ave - - - 6,500 6,500 Cedar Avenue Landscape Maint Contract - - - - 18,000 18,000 Cedar Avenue Irrigation System Maint - - - 7 7 RR Misc. (Masonry, Trees, Sidewalks) 10,000 10 10,200 10,200 10 10,200 Repair & Resurface Pathways 47,000 47,000 48,000 34,040 45,000 45 Crack Sealing 50,000 75 769800 72,000 - - Shiff to Road Improvement Fund Blvd Weed Spraying - - 5,000 5,000 5,400 5 Ring Route Colored Concrete Repairs 10,000 - - - - _ Seal Coating for Street Maintenance 100,000 - _ _ _ Total 1,932,400 243,000 251 233,125 204,125 204 6255 UTILITIES - ELECTRIC Galaxie Sprinklers 240 265 275 280 285 285 Cedar Avenue - - - 100 105 105 Gallavant Sprinklers 240 265 275 275 2$0 280 Total 480 530 550 655 670 670 6257 UTILITIES - WATERISEWER Gallavant/Galaxie Sprinklers 720 745 500 250 260 260 Cedar Avenue - - 400 400 415 415 Tota I 720 745 900 650 260 260 6265 REPAIRS - EQUIPMENT Heavy Equipment 18 18,000 18,500 18,500 18,500 18500 2 -Way Radios, Pagers 700 700 720 720 72+0 720 Paint/Repair Truck frame /box 3,000 3,000 3,000 3,000 3,000 3,000 3 Bucket Truck Annual Inspections 1,500 1,500 1 1,550 1,550 1,550 Total 23 23,200 23,770 23 23,770 230770 -181 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 31: STREET MAINTENANCE -1600 Public Works Department COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6275 SCHOOLS/CONF/EXP - LOCAL Formula Error MN APWA / T21 Snow Plow Seminar 2,000 1,000 1,000 750 750 750 Supervisor Trainin 500 500 500 350 350 350 Total 2,000 1,500 1,000 11100 MOO 1,100 6277 MILEAGE/AUTO ALLOWANCE Car Allowance 3,300 3,300 3,300 3,300 3,600 3,600 Total 3,300 3,300 3,300 3,300 3,600 3,600 6280 DUES &SUBSCRIPTIONS Superintendent Assoc. & Subscription 400 400 400 390 400 400 Total 400 400 400 390 400 400 6281 UNIFORM/CLOTHING ALLOWANCE Uniforms & Boots (14 x $500) 7,000 6,204 6,300 6,350 6,400 6,400 Total 7,000 6,200 6t300 6,350 6,400 6,400 6310 RENTAL EXPENSE 4x4 Rear Discharge Mowers ( 2 x $4,900 91800 - - - - - Concrete Trailer 300 300 300 300 300 300 Total 10,100 300 300 300 300 300 6399 OTHER CHARGES Weather Monitor ( Up g raded 2003) 2,185 2,271 - - - - Street Waste Haulin License 100 100 100 100 100 100 Total 2,285 2,371 100 100 100 100 6730 CAPITAL OUTLAY -VEHICLES Replace 3/4 Ton Pickup 337, $34,000 - - - - E Fund E Fund Replace Sin Axle 310 Plow, $200,000 - - - - E Fund E Fund Replace Sin Axle 312 Plow, $200,000 - - - - - Replace Tool Cat No. 346, $50,000 - - - - - Loader #350 wl Versatile Blower Replace - to e cert - - - 520 Loadall #363 w/ Plow Replace - to e cert - - - Z Turn Mower ( 2 at $16,000 ea. - 32t000 - - - Replace Tractor Backh oe #303 ( $110,000 ) EQUIP FUND - - - - Replace Sweeper #331 ($200,000 EQUIP FUND - - - - Replace One Ton Dump Truck #362 40,000 - - - - Replace 3/4 Ton Pickups (311 and 318 - - 68,000 67t500 - Water Truck - Shared with Parks - w 3,800 3,800 - Replace Loader 336 w/ Versatile Blower - - 143,000 - - Move to E Certificate - - ( 143,000 ) - w Replace Compressor - - 14,400 17,500 - Total 40,000 32,000 86,200 88,800 6740 CAPITAL OUTLAY - OTHER ITEMS I Pavement Router for Trail Repairs 111500 - - - Pressure Washer 12,000 - Screener Bucket Attachment - 14,400 14,400 Tota 1 23,500 14,400 149400 6745 VEHICLE REPLACEMENT VERF - Vehicle Repl. Char - 344,930 Tota I - - - - 344,930 - Total Net of Personnel 2,294,315 567,493 i 634)940 615,960 878,815 533,885 TOTAL EXPENSES $ 3,575,785 $ 1,876,463 $ 1,903,699 $ 1,893,619 $ 21126,899 $ 11779,869 -182- 060 to* a a 000010 00091 lose Apple Valle Notes: This pa left intentionall blank -183 - COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 32 1660 SNOW AND ICE REMOVAL Public Works DESCRIPTION of ACTIVITY This subsection of the Public Works Streets Division provides for snow plowing and ice control along the public street system. The budget includes funds for overtime expenses when plowing is conducted after hours or weekends. Road salt and ice control materials are also funded through this business unit. The city purchases road salt materials through the cooperative purchasing program administered by the State of Minnesota. SERVICE CATEGORIES The Public Works Street Maintenance Division provides the following winter road maintenance services for the city of Apple Valley. 1. Snow Plowing Services ■ conduct snow plowing response to winter storms for 400 lane miles of the City public street system in the most efficient process possible with available resources ■ Provide trained operators to simultaneously deploy equipment within 14 plow districts within the city for winter storm events ■ Maintain plowing vehicle fleet consisting of 2 tandem axel trucks, 10 single axel plow trucks, four large loaders, two midsized loaders, and 15 pick -up trucks with plows. 2. Snow Removal and Hauling Services ■ Remove excess snow accumulations at intersections to maintain safe sightlines for vehicle traffic ■ Remove excess snow storage from city facilities and along collector roadways to the extent feasible with available resources ■ Maintain snow loading equipment and use contract truck hauling to transport excess snow material 3. ice control Services ■ Maintain adequate road salt inventories to provide deicing of public roadways ■ Conduct advanced deicing strategies, including ground speed sensing of salt spreaders, pre - wetting brine injection on all salt trucks, and on --site mixing of specialized brine solutions for road salt wetting liquids ■ Provide anti -icing treatment along selected roadways to preempt ice formation and reduce overall salt usage -184 - MAJOR OBJECTIVES FOR 2014 In addition to recurring annual duties, the Public Works Department continue development of the anti -icing program. An anti- -icing program involves pretreatment of streets prior to major snow and ice storm events to proactively inhibit the bonding of ice onto the surface of streets. Anti -icing activities result in an overall reduction in the total salt usage, which translates into cost savings for the City and reduced impacts to the environment. IMPACT MEASURES 1 PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2010 2011 2012 2013 2014 Number of Lane Miles 407 408 409 409 410 Maintained Number of Snow/Ice Events 30 42 24 44 38 per Year Tons of Salt Material Used 1 3 1 2 2 Regular Status Personnel Schedule - -FTE's Adopted Adopted Adopted Proposed Position Title 2011 2012 2013 2014 None — overtime Only NIA NIA NIA NIA Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Position Title 2011 2012 2013 2014 None -185 - Summary Budget Department 32 Snow & Ice Removal (overtime) 2010 2011 2011 2012 2012 2013 2014 Actual Adopted Actual Adopted Actual Adopted Proposed Expenditures: Salaries & Wages 163,118 136,350 117 137,538 76,892 136,174 135,000 Emp, Benefits 28,268 28,266 20 28 13,575 28,352 28 Supplies 195,145 174 171,679 207 160 195,125 184,695 Contractual Serv. 13,459 16,700 7 15,800 1 15,800 15,150 Training/Travel /Dues 1,749 1 1 1 1 1 1,650 Total Exp 401 357,521 319,705 390,555 254,666 377,051 364,603 Net addition to (use of) general revenues (401,739) (357,521) (319,705) {390,555} (254,666) (377 (364 Note: The 2011/2012 winter season produced below average snow fall volumes 20114 Capital outlay: None -186 - City of Apple Valley Budget Summary 2014 Budget SNOW & ICE REMOVAL 2012 Council 2013 Council 06/30113 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Adman Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6110 - SALARY- REGULAR EMPLOYEES -605 0 0 5113 - OVERTIME- REGULAR EMPLOYEES 121,159 135,000 79,657 135,000 107,485 135,000 135,000 5122 -- COMP REQUEST -2,802 -2,755 0 6123 - SALARY -OTHER 2,538 1,174 0 0 5105 - SALARIES AND WAGES 117,751 137,538 76,892 136,174 107,485 135,000 135,000 6138 - MEDICARE 1,646 1,994 1,092 1,975 1,537 1,958 1,958 6139 - FICA 7,037 8,527 4,659 8,443 6,571 7,161 8,370 5141 - PENSIONS -PERA 8,581 9,972 5,575 9,873 7,793 9,788 9,788 6142 - WORKERS COMPENSATION 3,358 7,984 2 8,051 3,381 7,992 7,992 6125 - EMPLOYEE BENEFITS 20,522 28,477 13,575 28,352 19,282 26,899 28,109 6100 - TOTAL PERSONNEL SERVICES 138,373 166,015 90,467 154,526 126,767 151,899 163,108 6215 - EQUIPMENTS -PARTS 8,725 28,000 25,797 15,175 20,804 15,725 15,725 6229 - GENERAL SUPPLIES 162,954 179,140 135,073 178,950 159,310 168,970 168,970 6205 - SUPPLIES 171,579 207,140 160,870 195,125 180,114 184,695 184,695 5237 - TELEPHONE /PAGERS 51 0 0 0 0 0 0 6238 - POSTAGEIUPSIFEDEX 10 0 0 6249 - OTHER CONTRACTUAL SERVICES 7,749 15,800 1,530 15,800 41 15,150 15,150 5230 - CONTRACTUAL SERVICES 7,810 15,800 1,630 15,800 41 15,150 15,150 6275 - SCHOOLSICONFERENCE7EXP LOCAL 1,500 1,600 1,600 1,500 100 1,550 1,550 5277 - MILEAGE /AUTO ALLOWANCE 243 99 157 6270 - TRAINING/TRAVEL/DUES 1,843 1,500 1,699 1,600 257 1,650 1,650 5200 - TOTAL OPERATING COSTS 181,333 224,540 164,199 212,525 180,412 201,495 201,495 6001 - EXPENDITURES 319,706 390,555 254,666 377,051 307,178 353,394 364,603 -187 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 32: SNOW & ICE REMOVAL -1 660 &'1665 Public Works Department COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN. ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND SALARIES 6110 Regular Employees 6111 Salary- Parttirne 6112 Salary- Seasonal Temp 6113 Overtime - Regular 135,000 135,000 135,000 135,000 135,000 135,000 6114 Overtime - Temp 6123 Salaries - Other 1,350 2 1 1,174 - - 6138 Medicare 1,977 1,994 1,975 1,975 1,958 1,958 6139 FICA 8 8 8 8 7,161 8,370 6141 Pension - PERA 9 9 9,873 9 9,788 9,788 6142 Work Comp Ins 7,950 7 8,061 8,061 7,992 7 6144 Long -Term Disability Insurance 6145 Hospital & Life Insurance Total 164,616 166 164 164,525 161,898 163 6215 EQUIPMENT - PARTS Tire Chains 4 4,000 4,000 2 2 Plow Cutting Edges 8,000 8,000 8,150 8 10,000 10,000 Backup Alarms /Light Bars 1,000 1,000 1 1 1,025 1,025 Additive Tank - - 3,000 3 Connect Salt Brine to new Wash Bay -- - -- - 2,500 2,500 Anti -Icing Distributor 500 15,000 - - - - Total 9, 500 289000 16 16,175 15,725 15 6229 GENERAL SUPPLIES Salt for Ice Control 96,450 98 99 i 99,500 1 01 101,695 Clear Lane 66 67 66 66,000 60,775 60 Anti -Icing Additives 2,175 2 2,450 2 6,500 6,500 Sales Tax (Salt) - 11,384 11 11 - - Total 165 179,140 178,950 178 168,970 168,970 6249 OTHER CONTRACTUAL SERVICES Contract Snow Removal Equip 1 1 1,000 - 1 1,000 Plow Damage Sod Repairs 8,500 7,800 7,800 7,000 7,150 7 Trucking 7 7 7,000 - 7,000 7,000 Total 16 15,800 15 7,000 15 15 6275 SCHOOL/CONFIEXP - LOCAL Snow Removal School -DCTC 1 1,600 1 1 1,880 1,650 T otal 1,600 1 1,600 1,600 1,650 1 Total Net of Personnel 192,905 224,540 212 203 201495 201 TOTAL EXPENSES $ 357 $ 390,555 $ 377,051 1 $ 368,250 $ 363 $ 3641603 -188 - 000 0000 coo ** 0000 000. Apple Valle Notes: This page left intentionally blank -189 - COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1 000 3 3 1 680 TRAFFIC SIGNS/ SIGNALS/ MARKERS Public works DESCRIPTION of ACTIVITY This subsection of the Public Works Street Maintenance Division provides for the maintenance of all signs, pavement markings and traffic signals located within the City street right -of -way. SERVICE CATEGORIES Maintenance for the city's traffic signs along public roadways, traffic control signal systems and pavement markings include the following services provided by Public Works Department staff using city -owned equipment, contractual services from private companies and inter - agency resources through joint powers agreements. 1. Traffic Sign /Maintenance Services ■ Supply and maintain approximately 4,800 traffic control and street name signs throughout the City using public works staff and equipment ■ Inventory and monitor sign conditions using sign management software ■ Perform routine sign replacement to maintain Federal and State retroreflectivity standards for traffic signs in accordance with adopted City policy Replace damaged signs and knock -downs 2. Traffic Signal System Maintenance Services ■ Provide maintenance for 12 city -- owned traffic control signal systems through a Joint Powers Agreement with Dakota County, including signal programing, relamping, and minor electrical repairs ■ Contract for major electrical and equipment repair work for city -owned traffic control signal systems through a standing service contract with a private contractor ■ Respond to signal damage incidents and address questions regarding the operation of city -owned traffic control signal systems 3. Pavement Marking Maintenance Services ■ Inventory and monitor the condition of pavement markings on public streets in accordance with pending Federal and State standards ■ Provide for the repainting of all pavement markings on a routine basis to maintain compliance with standards -190 - MAJOR OBJECTIVES FOR 2014 In addition to recurring annual duties, the Public Works Department continues to develop the street sign management program to achieve compliance with new Federal mandates for sign retro- reflectivity requirements. Retro- reflectivity is a term that refers to the amount of light reflected from vehicle headlights back toward the vehicle and the driver's eyes, making the signs appear brighter and easier to see at night. Road authorities must establish and implement a sign assessment or management method that will maintain minimum levels of sign retro- reflectivity. IMPACT MEASURES 1 PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2010 2011 2012 2013 2014 Total Number of Street Signs 4 7 828 4,850 4 4 4,875 Number of Signs Replaced 400 450 573 550 550 Feet of Markings Repainted 171,500 280 238 250 250 STAFFING Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Position Title 2011 2012 2018 2014 Technical Specialist 0 0 75 1 Existing position transferred from Streets Division 1000 Temporary Status Personnel Schedule Adopted Adopted Adopted Adopted Position Title 2010 2011 2012 2013 None , 0 0 0 0 -191 - Summary Budget Department 33 - Traffic Signs /Signals /Markers 2010 2011 2011 2012 2012 2013 2014 Actual Adopted Actual Adopted Actual Adopted Proposed Expenditures: Salaries & Wages 40 42,470 - 62,073 45,000 57,283 Em p. Benefits 2 2 - 9,449 - 22,593 Supplies 28,517 46,815 41,990 50,964 59,126 52,045 49,035 Contractual Serv. 26,864 82 29,850 81,800 19 81,450 76,335 Repairs & plaint. 779 1,300 - - 75 - 850 Other Exp. (7) 600 - 600 - 600 500 Capital outlay 6 - - - - Total Exp 105 130 116 133,364 150,022 179,095 206 Net addition to (use of} general revenues (1 05,440) (130 (116,860) (133,364) (150,022) (179,095) (206,596} Capital Outlay: none -192 - City of Apple Valley Budget Summary 2014 Budget TRAFFIC SIGNSISIGNALSIMARKERS 2012 Council 2013 Council 06130/13 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 41,947 61,107 0 21,755 56,160 56,160 6111 - SALARY PART -TIME 45,000 0 0 6112 - SALARY- SEASONAL TEMP 524 787 3,688 6113 - OVERTIME- REGULAR EMPLOYEES 0 179 115 6123 - SALARY -OTHER 1',123 1,123 6105 - SALARIES AND WAGES 42,471 62,073 45,000 25,558 57,283 57,283 6138 - MEDICARE 8 574 378 831 831 6139 - FICA 33 2,453 1,615 3,552 3,552 6141 - PENSIONS -PERA 0 2,818 1,831 4,153 4,153 6142 - WORKERS COMPENSATION 2,517 3,605 1,511 3,391 3,391 6144 - LONG -TERM DISABILITY INSURANCE 166 166 6145 - MEDICAL INSURANCE 10,800 10,500 6125 - EMPLOYEE BENEFITS 2,557 9,449 5,335 22,893 22,593 6100 - TOTAL PERSONNEL SERVICES 45,027 71,522 45,000 30,893 80,176 79,876 6211 - SMALL TOOLS & EQUIPMENT 7,301 1,250 12,349 1,925 0 1,650 1,650 6212 - MOTOR FUELS/OILS 3,014 3,120 1,630 3,185 3,185 6215 - EQUIPMENT -PARTS 1,492 3,000 1,291 3,000 0 3,000 3,000 6229 - GENERAL SUPPLIES 34,688 43,700 45,486 44,000 9,733 41,200 41,200 6205 - SUPPLIES 43,482 50,964 59,126 52,045 11,363 49,035 49,035 6238 - POSTAGE /UPS /FEDEX 0 29 - 0 6239 - PRINTING 204 214 0 220 220 6249 - OTHER CONTRACTUAL SERVICES 42,093 81,800 19,057 81,450 28,529 76,115 76,115 6230 - CONTRACTUAL SERVICES 42,297 81,800 19,299 81,450 28,529 76,335 76,335 6265 - REPAIRS- EQUIPMENT 192 0 712 0 0 850 850 6269 - REPAIRS -OTHER -302 -637 0 6260 - REPAIRS AND MAINTENA -110 0 75 0 p 850 850 6200 - TOTAL OPERATING COSTS 85,668 132,764 78,500 133,495 39,892 126,220 126,220 6310 - RENTAL EXPENSE 0 600 0 600 0 500 500 6300 - TOTAL OTHER EXPENDITURES 0 600 0 600 0 500 500 6001 - EXPENDITURES 130,696 133,364 150,022 179 70,785 206,896 206,596 -193 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 33: TRAFFIC SIG NSISIGNALSIMARKERS 1580 Public Works Department COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN SALARIES ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6110 Regular Employees - - 45 45,000 56,160 56,160 6113 Overtime - Reg - - _ _ 6123 Salaries - Other - - - - 1 1,123 6138 Medicare - - - 831 831 6139 FICA - - - - 3,552 3,552 6141 Pension _ PERA - _ - - 41153 41153 6142 Worker's Compensation - - - - 3,391 3,391 6144 Long -Term Disability insurance - _ _ _ 15 156 6145 Hospital & Life Insurance - - - -- 10,800 10,500 Total - -- 45,000 45 80 79,876 6211 SMALL TOOLS Replace Power Tool on Sign Truck 325 - - - 400 400 General Tools for Sign Install - Replace 500 250 375 375 375 375 Post Pounder Replace - 1,000 - - _ _ Mobile Computer Docking for Vehicle - - - - 425 425 Cartegraph License Purchase - - 400 400 450 450 Labtop Computer - - 1,150 1,500 - _ Total 825 1,250 1 2 1 ,650 1,650 6212 MOTOR FUELS/OILS Nolead Fuel Unit 338 2,890 3,014 3 3,120 3,185 3,185 Total 2,890 3,014 3,120 3 3,185 3 6215 EQUIPMENT PARTS Vehicle Parts -- Unit 338 0 0 800 800 800 800 Signal Parts, Circuit Bds, Loop Detectors 3 3 2 2,200 2 2,200 Total 3,000 3,000 3,000 3 3 3,000 6229 GENERAL SUPPLIES Crosswalk Striping Paint 1,200 1 1 1 1 1 Street Name Plate Replacement 3,004 3,000 3,050 3 3,100 3,100 Post - Traffic Signs 3,000 3 3,075 3,075 3,075 3,075 Bracket & Misc Hardware 1,500 1 1,525 1 1 1,525 Traffic Control Signs 15,600 15 15,400 15 15 15 Project Signs, Brackets, Posts Replace 10,000 10,000 10 10,250 10,250 10 Replace Traffic Counters 3,600 10 9 9 6 6,000 (22 over 3 yrs @ 1, 250 ea) _ _ Replace Counter Batteries (Resume '15) 1 _ _ _ Counter Cover (Resume '15) 1 - - - - Tratfic Cones and Temp Traffic Control - - - - 650 650 Total 40,100 43 44,000 44,000 41,200 41 6239 PRINTING Forms, Temp Signs - - _ 220 220 220 Total - - - 220 220 220 6249 OTHER CONTRACTUAL SERVICES Street Striping - JPA 13,000 13,000 11,500 27 27,850 27 Street Striping - Contract 19,000 18 18 - - - Signal Maint - Dakota Co Agreement 15,600 16 17 18 19,500 19 Semaphore Painting (2 per year) 16 16,000 16,000 16,000 15,000 15,000 Traffic Signal Rehab & Repairs 18,500 18 18,000 13 13,000 13,000 Cartegraph Maintenance Fee - - 750 750 765 765 Total 82 81 81 75 76,115 76,115 6265 REPAIRS - EQUIPMENT Traffic Counters (resume exp 2014) 1,300 _ _ 850 850 Total 1,300 - - - T 850 850 -194 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 33; TRAFFIC SIGNS/SIGNALS/MARKERS -1680 Public Works Department COMPANY 1000; GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN 6310 RENTAL EXPENSE ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND Coring Drill Rental 600 600 600 500 500 500 Total 600 600 600 500 500 500 6730 CAPITAL OUTLAY - VEHICLES None - _ Total _ _ Total Net of Personnel 130,815 133,364 134,095 128,825 126,720 125,720 TOTAL EXPENSES 130,815 133,364 179,095 173,825 206 206,596 -195- COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 10010 37 1700 Park/Recreation Administration DESCRIPTION OF ACTIVITY Expenses related to most full-time Parks & Recreation staff members, alon with expenses that are accounted as administrative. MAJOR OBJECTIVES FOR 2014 Maintain the same level of administrative members and services as previous y ears. Provide/maintain comprehensive parks and recreation activities, open space, and trail s that residents will utilize and be proud of. IMPACT MEASURES 1 PERFORMANCE INDICATORS 2013 2014 Mana 14.43 million dollars of park bond projects 2011 2012 ................. ....... ....... . .......... . ................................... ..................... - ........ . .............................. . ............................ ........ ...... ....................... ...... I.-A ......................... ....... . .......... . ........ . . ......... ............. ........................... . ... ... . ......... . ..... ..... ............. . ................ ...... $ Nei g hborhood ... p ... a ... . rk_u ......... .... pq� es and trail ... imp T ents ......... ...... ... .................. .......... .. .. . ................... ....... ................... .. . ..... ........... ......................... ............. . ...... ......................... ................. ......... ........ . . ........... .. . ... . .......................... . .......... ...... .............................. ....... .......................... . .. . ........... . ..... Support Community Celebrations: . ............... ............ ........................ ....... ......... . .... ...... . ...... ............'..----........,. ...,......p.................... .-- ........_........_.....M.... .......... ... . ...... ........ . ........... .......... .. . .......... ........ .......... ........... ..................... ........................................... ............. . .... . ................... ............ ...................... .. . ........................ ...... . ............ ...... . ..... ........... . .......... ........... . . .......... ............................................ ............. ..................... .,....................... � ....... .......... . .................. ...... ..... . .. F.re.edo.m...Pays ........... ............... ..... . .. ....................... v/ ✓ • .... ....... ............... ... ...... ............ ........................ ...... .. . ...... ✓ 11; . ............... ....................................... : ...... ........ . ............ . ....... ... . .. . .............................................. .................. . ...... . ..... ................... Mid-Winter Fest . ..................................... ........................................... . .......... ......................................... ....... ..................... .. . ........................ ............ . ... ........................... .. . ................... ................ .. ... .... . . ......... .. .............. - ............. ........ ..... Music in the Park Vol V11 .......... ........................ . ........ ........................ ...................... . .... ...... . ...................... ...'... ........................... . ............................. . ............ ........... ................ ........ . - . ...................................................... .............. ........... ....... ........ ....................................... ............ .............. .... . . .............. Celebration of S pan ................... ......................................... ............ .......... ............ . ........................ ............................... . ...... .................................... .. . .......... .................... ...... ........... . . ............. M......._ ....,.......................... . .................. . . . ...... . . .... .......... ................... .... . .......................... . . . ... ................ .... . . ..... ..........a..................._ ........................................................ . . .... .............. .............. ..... w..................... ......... ..... _........,._,.v.,.. ................... ................ ......................... .......... ................. ....... ... . ....................... ........... . . . ........................... .,port Parks and Advisor Committee: ............ .......................... ................. . ........ . R ecreation . ............ . ............. . .. . .................... . . ........ y ..................... ........ ........ .... ............................. ... . ........... 5 ..... . .......... 5 .................... . ....................... .. . ...._.......... .,.............--- ..._.......W. . ber Num �eet ... 5 ....... . ...... . • . ........................ .......................... 0 fp ..... ............. m ... . ........ in q ....... s: ......... .. ...... . ............. ... ................ ......... .......................... ............ . .............................. ..... . ............. ....... ................... . . . .................... ...... ......................... ....... . ......................... ...... ............ io .................. ,. . ....... 5 ........... ........ .................. ..................... ... . ............ ..... . ............... ............................... ..... . .......... ........................ . ........ ... . ........... . ........................... .................. ...... ................. ................... ................. ..... ................ . ....... ............. . .. ...... ..................................... Mana all Parks and Recreation activities to provide outstandin s ervic e , . facilities., and p � rams to our residents No. of and i ...... . . . ...... ..... Parks ........................ ................... a nd .................. ........... ................... ................. . ..... .. . ....... ............ .... .......... - ........ . ....... ........ ........... . ................. ...................... ..................... 1 ...... ..... . .......................... . ....................................... .......... . . .................... ...... ........... ............. ....................... ................. ............. . ............ 50 50 5 0 50 .................... ............. ............. w._ ................ ...... ................ . -*"* . .............. . .... No. Athletic Fields 105 105 05 ................ ...... ....... . .................. . ......... ......................... ........ .................................... . . ... . .. . ............................. . ......... ........ . .......... .................... .... . 105 ............. ..................................... .................. : ..... . .. . .................... . ..... . ..... .......................... ........... ................ . ........... .......... of trails 65 .................... ........ . .. ........ ........................... . ................ ................ . ......... .................. 65 65 Miles . ................ . .................. .......... ...... . ............. ....... . ... 721000 . . ....... A Center & Redwood users 68073 71582 72 .. ... . .. 6 . ............ ............................................... 6 ........................ ......... ...... ....... ... .... ...... ....................... 1 000 ............. ............ .................... ..... . .................... . ................. ........... ............ ............... 280000 Teen center and JCRP users 330,000 280,000 280)000 ........... . .. 11 ............. 6 ........ 1- ....... 6 ................................................................ ............ ............ ........ ......................... .................. ...... ...... ... .. ...... ........ ......... 11.1 ....... ....... *'** .......... ........................................... ....... .. . ............ . .. . - ........ _4� .......................... J ...... Hours of Communi Not Available .� Center use .. ... 9)528 9 ........... ...... .............. ..... . ....................... . ............... .......... ................... ........................ ............... ...... . ..................... ......................................... : 91000 .............. ................. .............. ............ ................ ....... . ........ ....... ............ ................. ....... ........ . ..... . .................... 2450 Hours of Ice Time Used 21082 21140 21450 ............................... ......... 6 ...... .................................................................. ........................................... ........................... ........ .............. ...................................... : ...... ..................... . ..................... ......... . ... . ....... ..... ...... ......... . .. .. ... .......... .................. , Rounds of.Gol ............... ........... ................... f.pla d at Valley)q9od ............ .......... . .. ........................................... ...... .... 31 ) 123 33J612 34�000 34 000 ................ 0 ....... . ....................... . . . ............ ............ ........... 0 ......................................... ..................... . ........ ....... .... . ............................. .......... ...... . ................. . ......................................... ......... . .. . ...... ............ ................. . ....... . ............. ...... . ..... ..... . ............................................. ................ ................. ..................... . . ........ S of local Civic O� ...� atons: ........................................... ....... ............................. .. ........................................ ......... . ....... ........ . . ................... . ..... . . .......... .......... ...................................................... ...................... f ..............,.... .......... ...... . .... ................. ........ . .... . ......... ........ Athletic Association .. . ........................... ....................... - ........ 0 ....... I ..................... . .. I .............. ........................ ............... .................................... ....... ...... ................. ............. ................ ............................. ... . ...... - ........... . ........... ....... ...... . .............................. ............... ....... . ... . ......... ......... ............. .. Eastviiew Athletic Association ................. ....... .... . ...................... . ............................... .. 0 .......................... ............................... ........................ ............... .. ....... . ..................... ............... .................... ... ...... .......... . ✓ ....... ....................... ....... . ................... . ............... . ............ . ...................... A��l H ock ffAssociation ........... .............................. ...................... ................. .... . . ..................... .... . . . .. ....... . . . .......... .......................... ............... ....... .................... .................. ............................ . ........................... . ..................... . . .......... . ............ ......... .... .......................... .............. Eastview Hocke Association ............ ............................ .......... ............... ....... ..................... ....... ................. ....... .............................. .......... .......... ................. .................. ..................... .......................... ..... . ............ ..... . ........... .......................... .................... .............. Boy . Scouts ............ ................... ......................................... ................... ............... ............. ..................... .................. ............... ............. ......... .......... .... . ..... ........ ....................... .......... . ........... ................. ........ Girl Scouts .............. .... . ............ . ... ...... ........ ............................... .... ✓ -196 - RotaryrY....�...0 b .............................................................................................................................. ............................... ..................... ....... . .......... . ................. ............................�.. Chamber of Commerce Regular Status Personnel Schedule -FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2010 2011 2012 2013 2014 Parks and Recreation Director 1 1 1 1 1 Recreation Superintendent 1 1 1 1 1 Recreation Supervisor 11 3.33 3.25 3.25 3.25 3.0 Department Assistant 1 1 1 1 1 Department Specialist 1 1 1 1 1 Custodian .75 .75 .75 .75 .75 Temporary Status Personnel Schedule -(# hours Adopted Adopted Adopted Adopted Proposed Position Title 2010 2011 2012 2013 2014 Seasonal 1550 1560 1560 1560 156+0 Summary Budget Department 37 • ParklRecreation Administration 2010 2011 2011 2012 2012 2013 2014 Actual Adopted Actual Adopted Actual Adopted Proposed Expenditures: Salaries & Wages 537 550,414 551,578 558 532,727 550,535 564,328 Emp. Benefits 141 165,024 145,698 165 126,304 162 157 Supplies 3 4 1 4,700 4 4 4 Contractual Serv. 62,877 72,000 68,160 65,000 59,129 70,500 55,100 Repairs & Maint. 1,079 3 1 2,500 2 2 2,600 Training /Travel /Dues 19,926 20,950 15,268 23 16,357 19,150 20,150 Other Exp. 38,864 44,450 39,777 42,700 52,456 42,700 60 Misc 6 5 5 6 2,469 6,500 - Total Exp 811 865 829,267 868,491 796 869,367 875,252 Net addition (use) of (811,100) (865,534) (829,267) (868,491) (796 (869,367) (875,252) general revenues 2014 CAPITAL OUTLAY [done -197 - City of Apple Valley Budget Summary 2014 Budget PARK/RECREATION ADMINISTRATION 2012 Council 2013 Council 06/30113 2014 2014 Object 2011 Adopted 2012 Adopted D Dept Admin Account Actual Amended Actual Original Actual Proposed Recvmm Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 494,488 473,567 478,460 483,485 241,627 475,009 475,009 6111 -SALARY PART -TIME 53,575 58,412 50,047 61,823 28,890 59,139 59,139 6112 - SALARY - SEASONAL TEMP 15,028 0 15,028 15,028 6113 - OVERTIME- REGULAR EMPLOYEES 1,578 1,030 1,425 1,030 1,045 1,030 1,030 6114 - OVERTIME PART -TIME EMPLOYEES 0 8 0 6121 - INSURANCE CASH BENEFIT 1,937 2,788 1,515 6123 - SALARY -OTHER 10,650 14,197 14,122 14,122 6105 - SALARIES AND WAGES 551,578 558,687 532,727 560,535 273,077 564,328 564,328 6138 - MEDICARE 7,477 8,101 7,133 8,128 3,919 8,183 8,183 6139 - FICA 31,229 34,397 30,388 34,753 16,758 34,562 34,562 6141 - PENSIONS -PERA 37,474 39,415 32,423 40,561 19,688 39,824 39,824 6142 - WORKERS COMPENSATION 4,447 3,582 3,728 4,120 2,065 3,890 3,890 6144 - LONG -TERM DISABILITY INSURANCE 1,320 1,399 1,130 1,440 679 1,415 1,415 6145 -- MEDICAL INSURANCE 55,111 78,360 44,043 73,680 32,290 70,800 69,600 6146 - DENTAL INSURANCE 3,486 0 3,016 0 1,988 0 0 6147 - LIFE INSURANCE -BASIC 69 0 61 0 34 0 0 6148 - LIFE INSURANCE- SUPPIDEPEND 5,085 0 4,381 0 1,396 0 0 6125 - EMPLOYEE BENEFITS 145,698 165,254 126,304 162,682 78,816 158,674 157,474 6100 - TOTAL PERSONNEL SERVICES 697,276 723,941 659,030 723,217 351,893 723,002 721,802 6210 - OFFICE SUPPLIES 1,530 2,250 1,541 2,250 711 2,250 2,250 6211 - SMALL TOOLS & EQUIPMENT 0 258 0 6215 - EQUIPMENT -PARTS 98 200 105 200 20 200 200 6229 - GENERAL SUPPLIES 26 2,250 2,833 2,250 576 2,250 2,250 6205 - SUPPLIES 1,654 4,700 4,737 4,700 1,307 4,700 4,700 6235 - CONSULTANT SERVICES 1,317 3,000 7,608 3,000 0 5,000 6,000 6237 - TELEPHONE/PAGERS 2,796 2,500 2,459 3,000 1,045 3,000 3,000 6238 - POSTAGE /UPS /FEDEX 9,258 12,000 6,277 11,000 6,372 11,000 11,000 6239 - PRINTING 44,172 44,000 42,785 50,000 17,156 50,000 41,600 6249 - OTHER CONTRACTUAL SERVICES 10,617 3,500 0 3,500 0 3,500 3,500 6230 - CONTRACTUAL SERVICES 68,160 65,000 59,129 70,500 24,573 73,500 65,100 6265 - REPAIRS- EQUIPMENT 1,141 2,500 2,324 2,600 1,170 2,600 2,600 6260 - REPAIRS AND MAINTENA 1,141 2,500 2,324 2,600 1,170 2,600 2,600 6275 - SCHOOLSICONFERENCESIEXP LOCAL 2,988 3,000 563 3,000 1,161 3,000 3,000 6276 - SCHOOLSICONFERENCESJEXP OTHER 54 6,000 5,591 2,000 0 6,000 4,000 6277 - MILEAGE/AUTO ALLOWANCE 7,783 8,200 5,934 8,200 2,592 8,200 8,200 6278 - SUBSISTENCE ALLOWANCE 250 750 0 750 0 750 500 6279 - EDUCATION ASSISTANCE 0 250 0 250 0 0 0 6280 - DUES & SUBSCRIPTIONS 3,421 4,100 3,289 4,100 3,316 4,100 3,600 6281 - UNIFORM /CLOTHING ALLOWANCE 771 850 980 850 574 850 850 6270 - TRAININGITRAVELIDUES 15,268 23,150 16,357 19,150 7,643 22,900 20,150 6200 - TOTAL OPERATING COSTS 86,223 95,350 82,547 96,950 34,693 107,700 92,550 6310 - RENTAL EXPENSE 4 6,250 5,061 6,250 1,926 6,250 6,250 6333 - GENERAL -CASH DISCOUNTS -81 -15 -7 6351 - VISA/BANK CHARGES 891 2,750 2,750 6355 - ONLINE REGISTRATION FEES 2,589 12,242 6,255 14,000 14,000 6399 - OTHER CHARGES 35,368 36,450 35,168 36,450 35,701 37,900 37,900 6301 - OTHER EXPENDITURES 42,365 42,700 52,456 42,700 44,766 60,900 60,900 6300 - TOTAL OTHER EXPENDITURES 42,365_ 42,700 52,456 42,700 44,766 60,900 60,900 6425 - VISA/BANK CHARGES 5,991 6,500 2,469 6,500 0 0 0 6401 - VISA 1 BANK CHARGES 5,991 6,500 2,469 6,500 0 0 0 6001 - EXPENDITURES 831,856 868,491 796,503 869,367 431,352 887,602 $75,252 -198 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 37: PARK/RECREATION ADMINISTRATION - 1700 COMPANY 1000. GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND SALARIES 6110 Regular Employees 472 473,567 483 483,485 475,009 475,009 6111 Salary- Parttime 55,728 58 61,823 61,823 59,139 59 6112 Salary - Seasonal Temp 15,028 15,028 - - 15,028 15 6113 Overtime - Reg 1 1,030 1 1, 030 1 1,030 6123 Salaries - +Other 5,975 10 14,197 14,197 14 14,122 6138 Medicare 7,981 8,101 8 8,128 8,183 8,183 6139 FICA 34,125 34,397 34753 34 34,562 34,562 6141 Pension - PERA 38,804 39,415 40,561 40 39,824 39,824 6142 Work Comp Ins 3,650 3,582 4 41 1 120 3,890 3,890 6144 Long -term Disability Insurance 1 1,399 1 1 1 1,415 6145 Hospital & Life Insurance 79,080 78 73,680 73,680 70,800 69,600 Total 715,434 723 723,217 723,217 723,002 721,802 6210 OFFICE SUPPLIES 2 2 2 2,250 2 2 Total 2,250 2 2,250 2,250 2 2,250 6211 SMALL TOOLS & EQUIPMENT Total 6215 EQUIPMENT - PARTS 200 200 200 200 200 200 Total 200 200 200 200 200 200 6229 GENERAL SUPPLIES Youth Athletic Association 750 750 750 750 750 750 Administration 750 750 750 750 750 750 Desk & Chairs 750 750 750 750 750 750 Total 2 2,250 2,250 2 2,250 2 6235 CONSULTANT SERVICES Technical Asst. Park Development 3,000 3 3 3 6,000 6,000 Total 3,000 3 3 3,000 6,000 6 6237 TELEPHONE Miscellaneous 1 2,500 3,000 3 3,000 3,000 Total 1 2,500 3,000 3,000 3,000 3,000 6238 POSTAGEIUPSIFEDEX Mail Brochures 14 12,000 11 11,000 11,000 11,000 Total 14,500 12,000 11 11,000 11, 000 11 6239 PRINTING/PUBLISHING Reg ular /Annual Publications 50,000 44 50, 000 50,000 50,000 45,000 Sales Tax Savings (3,400) Total E 50,000 44,000 50,000 50 50 41,600 6249 OTHER CONTRACTUAL SERVICES Coaching Certification 1 1,000 1,000 1,000 Facility Access 1 1,000 Arts, Cultural Program 1 1,000 1,000 1,000 1,000 1,000 Disabled Program - Interpreters, Aids 1 1 1,500 1,500 1 1,500 Total 3 3,500 3,500 3,500 3,500 3 6265 REPAIRS - EQUIPMENT Multi -use 3,000 2,500 2,600 2,600 2,600 2 Total 3 2 2,600 2 2,600 2 6275 SCHOOLICONFIEXP - LOCAL 3 3, 000 3,000 3,000 3,000 3 Total 3, 000 3,000 3, 000, 000 3, 040 3, 000 -199 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 37: PARK/RECREATION ADMINISTRATION - 1700 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN 6276 SCHOOL/CONF/EXP -OTHER ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND Park & Rec Conf. - Director 2,000 2,000 2)000 2,000 Park & Rec M School - Director 2,000 2,000 2,000 2,000 2,000 2,000 Park & Rec M School - Rec Supintendent 2,000 2,000 2,000 reduce overall (2,000) Total 41000 6,000 27000 2,000 6,000 41000 6277 MILEAGE ALLOWANCE Car Allowance 3,300 3,300 3,300 3,300 Staff milea 4,900 4,900 4,900 4,900 8)200 8,200 Total 8,200 8,200 8,200 8,200 8) 8)200 6278 SUBSISTANCE ALLOWANCE 750 750 750 750 750 500 Total . 750 750 750 750 750 500 6279 EDUCATION ASSISTANCE 250 250 250 - Total 250 250 250 - - - 6280 DUES & SUBSCRIPTIONS MRPA, NRPA 3,900 4,100 4,100 4,100 4,100 3,600 Total r 3,900 4,100 4,100 4,100 4t100 3)600 6281 UNIFORMS/CLOTHING ALLOWANCE 850 850 850 850 850 850 Total 850 850 850 850 850 850 6310 RENTAL EXPENSE Copier 8,000 6,250 6,250 6,250 6,250 6,250 Total 8,000 6,250 6,250 6,250 6,250 6,250 6355 ON-LINE REGISTRATION FEES 13,500 14,000 14,000 Total - - - 13,500 14,000 14,000 6399 OTHER CHARGES Volunteer Pro 250 250 250 250 1,400 1,000 4th of Jul Fireworks 20,000 20,000 20,000 20,000 20,000 20,000 4th of Jul Parade 151000 151000 151000 15,000 15,000 15,000 4th of Jul Rental 1,200 1,200 1,200 1,200 1,900 1,900 Total 36,450 35,450 36,450 36)450 37,900 37t900 6351 BANK CHARGE FEES VISA/Bank char 5,000 6,500 6,500 2,750 2,750 2,750 Tota 1 5,000 6,500 6,500 21750 2,750 2,750 6740 CAPITAL OUTLAY - OTHER ITEMS Re Software Up Total Total Net of Personnel 150,100 144,550 146,150 155,650 164,600 153,450 TOTAL EXPENSES $ 865,534 $ 868,491 $ 869,367 $ 878,867 $ 887,602 $ 875,252 -200 - 0 *0 ease 00 *0 *we* 9491 Apple Va e Notes: This page left intentionally blank -201- COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 38 1710 Park Maintenance DESCRIPTION OF ACTIVITY The maintenance, repair and beautification of 675+ acres spread over 50 parks. Business unit includes 300 acres of weekly mowing, 105 athletic fields, 53 playground structures, 2 aquatic facilities, park shelters and buildings, hockey rinks, courts, planting beds, fountains, walking trails and numerous other facilities and qualities. OJECTIVES FOR 2014 • Alimagnet forest restoration. - comprehensive Key 1 -- Sustainable • Develop Cortland addition park. - comprehensive Plan Key 6 - Play and Preserve and Key 7 - Healthy and Active • construct parking lot at Kelley Park -- comprehensive Plan Key 6 - Play and Preserve and Key 7 - Healthy and Active • Provide new floating dock for cobblestone - comprehensive Plan Key 6 - Play and Preserve and Key 7 - Healthy and Active • continue process of replacing wooden timber playground borders with plastic edging. - comprehensive Plan Key 6 }- Play and Preserve and Key 7 - Healthy and Active • Tending to more than 675 acres of parkland and facilities on a daily basis. Our primary goal is to meet the user's needs and expectations by providing a clean, safe, properly prepared and well maintained parks, trails, and facilities. Comprehensive Plan Key 1 — Sustainable, Key 6 -- Play and Preserve and Key 7 - Healthy and Active • Replace Hockey Rinks a@ JCRPW. comprehensive Plan Key 6 — Play and Preserve and Key 7 --- Healthy and Active. • Repair and chip seal Hayes lots. - comprehensive Plan Key 5 — Safe, Key 6 — Play and Preserve and Key 7 — Healthy and Active. • continue Additions of Wildflowers to Robert L. Erickson Park. - comprehensive Key 1 — Sustainable, Plan Key 6 — Play and Preserve, and Key 7 — Healthy and Active. • Plant 100 additional trees in the Park System. comprehensive Plan Key 1 — Sustainable. SERVICE CATEGORIES 1. Park Maintenance Management (1710) The size and complexity of facilities within our system require a person who spends 100% of work time dedicated to maintenance and care of these parks and facilities. Park Maintenance must blend and work with Recreation programs created by City staff. This can only be accomplished with good communication between Park Maintenance and Recreation. Department Priority 1: To provide consistent quality, it must be performed by city staff. -202 - comprehensive Plan Key 2 — Livable, Key 6 — Play and Preserve, Key 7 — Healthy and Active, and Key 11 - Service 2. Athletic Field Maintenance (17'15 & 1780) Thousands of residents both adults and children play on our athletic fields each and every day. They deserve well prepared and safe facilities. It is an essential function of Park Maintenance to groom, paint, and provides good turf management to meet this purpose as stated above. With changes that occur with field size from season to season, and with tournament coverage, and preparation issues with rain, this does not appear to be a lucrative private business. Department Priority 1: To provide consistent quality, it must be performed by city staff. Comprehensive Plan Key 1 — Sustainable, Key 6 — Play and Preserve, and Key 7 — Healthy and Active 3. Park Grounds Maintenance (1720 & 1770 &'1750) Well maintained parks and green spaces highlight the quality of living in our community. The Park Maintenance Division mows up to 300 acres weekly, removes garbage and litter, plants and maintains trees in the park urban forest, and routinely maintains flower and shrub beds with the system. As we have grown, we have developed working relationships with private vendors for mewing, diseased tree removal, weed spraying, irrigation, and turf maintenance practices such as aeration and overseeding. Department Priority 2: General Park Operations have positive effect on quality of life. Comprehensive Plan Key 1 — sustainable, Key 6 — Play and Preserve, and Key 7 — Healthy and Active 4. Ice Rink / Ice sheet /Maintenance (1725) Winter outdoor sports are a necessity for a high quality of life for all Minnesotans. By providing quality outdoor skating for our residents, we help meet that need. We in Park Maintenance have the equipment and knowledge to provide this program in the most efficient system possible. In providing the quality of ice that we can, the private sector would need to purchase and/or construct implements to increase productivity and quality. Department Priority 3: city staff is best equipped to handle operation. Scope of operation will always be a judgment decision. Comprehensive Plan Key 6 — Play and Preserve, and Key 7 -- Healthy and Active -203 - 5. Park Shelter/ Park Building Maintenance (1730) We currently have 24 park buildings and picnic shelters that require routine maintenance. They must be presented in a clean, well- maintained condition for users. This is a natural activity for Park Maintenance to clean, repair, and remove trash from these locations on a daily basis. Schedules can change fast so the routine prep may lag if this process would be privatized. We contract mechanical maintenance with private contractors. Department Priority 1: If we are to rent facilities for use, they must be prepared in a first class manner. Under City council direction, the amount of usable facilities could be lessened. Comprehensive Plan Key 5 — Play and Preserve, and Key 7 -- Healthy and Active 8. Play Equipment Maintenance (1735) Playgrounds (playscapes) have been an essential component of public parks and schools for over 100 years. Government agencies provide 90% of these facilities. The Park Maintenance Division has two nationally certified playground inspectors. we also have the equipment and supplies for the routine removal of graffiti. Inspections and follow -up work potentially could be privatized to certified inspectors. Things do break frequently and we are very expedient in making the requested repair. Department Priority 1: We own the equipment, we must maintain it. Comprehensive Plan Key 5 -- Play and Preserve, and Key 7 -- Healthy and Active 7. Sidewalk, Pathway, Parking Lot Maintenance (1740) This is an activity which includes the plowing and surface maintenance of sidewalks, pathways, and park parking lots. Many people use the walkways in the winter for recreational walking; therefore, it is within the mission of Park Maintenance to provide this service. Parking lots must be plowed to allow use of other facilities. Sometimes a route must be cleared four or five times during a snow event due to drifting, Street Department widening of the street, etc. Familiarity and constant attention to detail may not be profitable for the private sector. Department Priority 3: Some municipalities do not plow snow from walkways or apply just a limited amount of plowing effort. Comprehensive Plan Key 5 — Safe, Key 5 — Play and Preserve, and Key 7 — Healthy and Active 8. Court and Game Area Maintenance (1745) Tennis, basketball, volleyball, pickleball, and disc golf are wholesome pursuits with the Apple Valley park system. -204 - We attempt to provide a multitude of activities for residents to recreate. Providing these types of facilities are key to a well- rounded park and recreation system. The routine inspection, cleaning, changing of nets is standard practice within the division and we have good control of outcome. Resurfacing of courts is always contractual. Department Priority 2: These are fundamental park facilities that should be maintained. Comprehensive Plan Key 5 — Play and Preserve, and Key 7 — Healthy and Active 9. Swimming Pool Maintenance (1750) We have two well -used swimming facilities within the City of Apple Valley. They enhance a comprehensive recreation program. Although daily chemical monitoring and pool cleaning have been privatized, the pre and post season set -ups and teardowns are conducted in- house. Daily mechanical checks and bathhouse janitorial are handled in- house. Department Priority 2: We have several nationally certified pool operators on staff that are extremely efficient problem solvers. Comprehensive Plan Key 6 -- Play and Preserve, and Key 7 — Healthy and Active 10. Rec Support (11 755) This is the labor provided for the Freedom Days Festivities, Mid - Winter Fest, Puppet Wagon Set -up, Breakfast with Santa and the Easter Bunny Etc. Park Maintenance must blend and work with Recreation programs created by city staff. This can only be accomplished with good communication between Park Maintenance and Recreation. Comprehensive Plan Key 5 — Play and Preserve, and Key 7 -- Healthy and Active 11. other Dept. Support ('1785) This covers during emergency operations, park personnel working for other divisions e.g. snow plowing, flooding etc. Comprehensive Plan Key 5 — Safe, Key 8— Accessible, and Key 11 --- Service -205 - COMPARATIVE BUDGET EXPENDITURES The following table is the expenses that have been captured over the past three years related to the service categories identified above. The 2014 budget (and past budgets) encompass these services within the department-wide Park Maintenance Budget 2010 % of 2011 % of 2012 % of Service categories Actual total Actual total total Dept Actual Dept Dept 1710 Park Management 569,287 29.6% 720 30.5% 570 25% 1715 11 780 Athletic Fields 365 15.2% 408 17.3% 292,002 13% 17201117011750 Park Grounds 588 26.0 % 566 23.9% 52 27% 1725 Ice Rinks 59 2.7% 49 2.1% 5 3 % 1730 Park Shelter /Bldgs 153 7.2% 175,691 7.4 % 23 11% 1735 Playground Structures 18 0,8 % 12 0.5 % 17 1% 1740 Sidewalk, Pathway, Lot Maint/Plowing 91 4.1% 80 3.4% 39,870 2 % 1745 Court/Game Areas 11,654 0.5% 10 0.4% 9 0% 1750 Swimming Pools 37,614 1.7 %v 43 1.9% 54 2 % 1755 Recreation Support 4 0.2 % 6 0.3 % 5 0 % 1755 Equipment 196 8.7 % 240 10.2 % 208 9 % 1775 Training 9 0.4% 7,466 0.3% 8 0 % 1785 Other Dept. Support 43,014 1.9 % 41 1.8 % 19 1% Total Park Maint dept. 2 1 00.0 % 2 1 00.0 % 2 1 00.0% -206 - IMPACT MEASURES 1 PERFORMANCE INDICATORS Actual Actual Actual Estimated Projected Item 2010 2011 2012 2013 2014 Total Parkland Acres 675 675 675 675 675 Athletic Field Maintenance Athletic Fields 105 105 105 105 105 Park Grounds Maintenance Managed Turf 282 acres/wk 282 acres /wk 300 acres/wk 300 acres/wk 300 acres/wk Planting Beds Maintained 39 39 39 39 39 I rrigation System 7 7 7 7 7 Ice Rink Maintenance Outdoor Sheets of Ice 25 25 25 25 25 Outdoor Hockey Rinks 11 11 11 Park Sh elterlBldg Main t. Park Shelters /Buildin s 23 24 24 24 24 Playground Structure Maint Playgrounds 49 53 53 53 53 Certified Playground Inspectors 2 2 2 2 2 Sidewaik,Pathway, Lot Maine Internal Park Paths 15 Miles 15 Miles 15 Miles 15 Miles 15 Miles Pathway and Sidewalk Plowing 72 Miles 72 Miles 72 Miles 72 Miles 72 Miles Parking Lots Maintained 31 31 31 Swimming Facilities 2 2 2 2 2 Outdoor Court & Game Area Main Pickleball Courts 0 0 0 6 6 Tennis Courts 20 20 20 20 20 Basketball Courts 20 20 20 20 20 Volleyball Courts 17 17 17 17 17 Disc Dolt Course 1 1 1 1 1 Outdoor Skate Park 1 1 1 1 1 Archery Range 1 1 1 1 1 Swimming Pool Maint. Redwood Pool 1 1 1 1 1 Family Aquatic Center 1 1 1 1 1 Certified Pool Operators 3 3 3 3 3 -207 - Regular Status Personnel Schedule - -FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2010 2011 2012 2013 2014 Park Maintenance Superintendent 1 1 1 1 1 Park Foreman 3 3 3 3 3 Tech Specialist 4 5 5 5 5 Park Maintenance 1 111 8 6 7 7 6.5 Temporary Status Personnel Schedule -(# positions Part Time Actual Actual Adopted Adopted Proposed Position Title 2010 2011 2012 2013 2014 PT Supervisor 494 829 800 800 800 Seasonal Maint 1 13930 14 14 14 14, 700 Seasonal Maint 2 5142 2 2,300 2,300 2 17,774 17,800 17 17 17 Summary Budget Department 38 - Park Maintenance 2010 2011 2011 2012 2012 2013 2014 Actual Adopted Actual Adopted Actual Adopted Proposed Expenditures: Salaries & Wages 1 1 1,076,004 1,048,910 1,045,567 1,109,540 1 Emp. Benefits 342,251 350 356,238 360,871 355,763 375,485 394,175 Supplies 284,305 306,900 311,907 305,800 299,367 312,110 304,300 Contractual Serv. 149,573 155 131,684 139,700 138,570 146,000 168,000 Utilities 212,558 211,000 224,002 221,000 271,947 224,000 234,000 Repairs & Maint. 35,915 37 63,674 35 36,934 49,000 85,900 Training /Travel /Dues 9 11,600 10,167 10,500 13,152 13,000 12 Other Exp. 72,884 82 70,283 67,000 51 72,000 75,000 Capital outlay 50 120,700 120,751 37 39,650 142,500 107,000 Total Exp 2,259,751 2,357,764 2,364,710 2 2,251,972 2,443,635 2 Net addition (use) of (2 (2,357,764) (2,364,710) (2 (2,225,781) (2 (2 general revenues 2014 CAPITAL OUTLAY Funded in Funded in operating Equipment Budget certificate Fund _ New Cobblestone Floating Dock 45 - Two Replacement Rinks at JCRPW 25,000 - Alimagnet Park Grant Match 20 - Spare Irrigation Pump for JCRPE 3,000 - Wildwood Picnic Shelter 10,000 - Repiace A/C unit@ Quarry Pt Park 4 - This equipment funding moved to Equipment Certificate Fund - -208 - Replace #218 2005 GM 4700 -D - 54 Park Maintenance capital Outlay Continued Replace #220 2007 GM 4700 -D - 54 Replace #225 2004 Dodge Quad Cab - 237000 Replace #230 2004 44 One Ton & Plow - 39 Replace #249 2004 4x4 One Ton & Plow - 39 Replace #250 2004 44 One Ton & Plow - 39 Replace #255 2008 Kawasaki Mule -- 13 Replace ##257 2004 Cushman Truckster - 25 Replace ##255 1997 Smithco Grass Sweeper - 23 $107 $309, 500 These Items were moved out for future discussion as funding is available in Park Dedication Fund or other sources: Parking Lot for Kelley Park 80,000 Cortland Development Tennis Court 120,000 Cortland Development Playstructure 60 Cortland Development Landscape /Seed 507000 -209 - City of Apple Valley Budget Summary 2014 Budget PARK MAINTENANCE 2012 Council 2013 Council 06/30113 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6110 - SALARY- REGULAR EMPLOYEES 859,688 806,404 826,183 862,295 426,122 882,270 882,270 6111 - SALARY PART -TIME 350 0 6112 - SALARY - SEASONAL TEMP 187,574 181,500 190,864 185,000 67,854 181,500 181,500 6113 - OVERTIME- REGULAR EMPLOYEES 45,227 45,000 39,407 45,000 32,171 45,000 45,000 6121 - INSURANCE CASH BENEFIT 4,676 4,299 1,856 6122 - COMP REQUEST - 22,225 - 15,562 - 12,240 6123 - SALARY -OTHER 16,006 17,245 17,645 17,645 6124 - OVERTIME - SEASONAL TEMP 64 25 0 6105 - SALARIES AND WAGES 1,076,004 1,048,910 1,045,567 1,109,540 515,763 1,126,415 1,126,415 6138 - MEDICARE 15,302 15,209 15,287 16,088 7,143 16,333 16,333 6139 - FICA 65,427 65,032 65,365 68,791 30,542 65,746 69,838 6141 - PENSIONS -PERA 67,618 62,887 65,412 63,767 32,339 68,506 68,506 6142 -WORKERS COMPENSATION 27,457 28,160 26,478 23,409 13,744 25,688 25,688 6144 - LONG -TERM DISABILITY INSURANCE 2,624 2,383 2,663 2,550 1,305 2,610 2,610 6145 - MEDICAL INSURANCE 162,006 187,200 162,989 200,880 101,534 212,700 211,200 6146 - DENTAL INSURANCE 12,965 14,432 7,341 6147 - LIFE INSURANCE -BASIC 189 189 88 6148 - LIFE INSURANCE -SUPP /DEPEND 2,650 2,947 1,339 6125 - EMPLOYEE BENEFITS 356,238 360,871 355,763 375,485 195,374 391,583 394,175 6100 - TOTAL PERSONNEL SERVICES 1,432,243 1,409,781 1,401,329 1,485,025 711,137 1,517,998 1,520,590 6210 - OFFICE SUPPLIES 418 100 306 100 114 100 100 6211 - SMALL TOOLS & EQUIPMENT 14,144 10,000 6,367 10,000 7,483 10,000 10,000 6212 - MOTOR FUELS /OILS 88,068 75,200 89,136 85,000 41,276 90,000 90,000 6213 - FERTILIZER 49,315 55,000 49,772 57,510 13,727 53,000 50,000 6214 - CHEMICALS 3,388 5,000 2,359 4,000 2,175 4,000 4,000 6215 - EQUIPMENT -PARTS 45,438 50,000 41,085 48,000 19,897 45,000 42,200 6216 - VEHICLES-TIRES/BATTERIES 7,546 5,000 6,586 6,000 4,955 7,000 7,000 6229 - GENERAL SUPPLIES 103,590 105,500 103,756 101,500 33,566 107,000 101,000 6205 - SUPPLIES 311,907 305,800 299,367 312,110 123,194 316,100 304,300 6235 - CONSULTANT SERVICES 1,006 0 1,199 0 772 0 0 6237 - TELEPHONE/PAGERS 10,179 12,000 9,964 12,000 4,971 12,000 12,000 6238 - POSTAGE /U P5 /FED EX 0 0 162 6239 - PRINTING 0 32 0 6240 - CLEANING SERVICE /GARBAGE 14,449 17,000 21,978 17,000 4,547 19,000 19,000 6249 - OTHER CONTRACTUAL SERVICES 106,050 110,700 105,398 117,000 4,200 137,000 137,000 6230 - CONTRACTUAL SERVICES 131,684 139,700 138,570 146,000 14,652 1 68,000 168,000 6255 - UTILITIES - ELECTRIC 105,288 100,000 103,079 103,000 36,285 104,000 98,000 6256 - UTILITIES- NATURAL GAS 13,010 16,000 3,879 16,000 2,774 16,000 10,000 6257 - UTILITIES- PROPANEIWATERISEWER 105,703 105,000 164,989 105,000 1,570 130,000 126,000 6250 - UTILITIES 224,002 221,000 271,947 224,000 40,629 250,000 234,000 6265 - REPAIRS- EQUIPMENT 47,712 20,000 22,372 20,000 2,005 20,000 18,700 6266 - REPAIRS - BUILDING 8,866 15,000 9,044 14,000 4,424 12,000 10,000 6269 - REPAIRS -OTHER 7,095 0 5,518 15,000 385 57,200 57,200 6260 - REPAIRS AND MAINTENA 63,674 35,000 36,934 49,000 6,814 89,200 85,900 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 546 1,500 1,952 1,500 1,255 2,000 2,000 6276 - SCHOOLS /CONFERENCES /EX.P OTHER 0 0 0 1,500 0 0 0 6280 - DUES & SUBSCRIPTIONS 390 0 458 500 583 500 500 6281 - UNIFORM /CLOTHING ALLOWANCE 9,231 9,000 10,743 9,500 4,339 10,000 10,000 6270 - TRAIN INGITRAVEUDUES 10,167 10,500 13,152 13,000 6,177 12,500 12,500 6200 - TOTAL OPERATING COSTS 741,433 712,000 759,970 744,110 191,465 835,800 804,700 6310 - RENTAL EXPENSE 70,674 67,000 51,315 72,000 40,887 75,000 75,000 6333 - GENERAL -CASH DISCOUNTS -187 -294 -165 6399 - OTHER CHARGES -205 0 0 6300 - TOTAL OTHER EXPENDITURES 70,283 67,000 51,022 72,000 40,721 75,0 75,000 6720 - CAPITAL OUTLAY - FURNITURE & FIX 13,075 6730 - CAPITAL OUTLAY- TRANSPORTATION 100,216 37,000 39,650 19,000 20,087 0 0 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 0 0 0 112,000 0 424,000 104,000 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 20,535 0 0 11,500 0 3,000 3,000 6745 - VERF CHARGES 181,844 0 6700 - TOTAL CAPITAL OUTLAY 120,751 37,000 39,650 142,500 33,162 608,844 107,000 6001 -EXPENDITURES 2,364,709 2,225,781 2,251,971 2,443,635 976,486 3,037,642 2,507,290 CITY OF APPLE VALLEY -210- 2014 BUDGET ACCOUNT DETAIL DEPT 38: PARK MAINTENANCE -1710 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN SALARIES ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6110 Re Emplo 855,102 806,404 862,295 862,295 882,270 882,270 6111 Salar 6112 Salar Temp 171,500 181,500 185,000 185,000 181,500 181,500 6113 Overtime - Re 45,000 45,000 45,000 45,000 45,000 45,000 6114 Overtime - Temp 6123 Salaries - Other 10,704 16,006 17,245 17,245 17,645 17,645 6138 Medicare 15,676 15,209 16,088 16,088 16,333 16,333 6139 FICA 67,029 65,032 68,791 68,791 65,746 69,838 6141 Pension - PERA 65,822 62,887 63,767 63,767 68,506 68,506 6142 Work Comp Ins 29,120 28,160 23,409 23,409 25,688 25,688 6144 Lon Disabilit Insurance 2,501 2,383 2,550 2,550 21610 2,610 6145 Medical Insurance 199,680 187,200 200,880 200,880 212,700 211,200 Total 1,462,134 11409,781 1,485,025 1,485,025 1,517,998 1,520,590 6210 OFFICE SUPPLIES General 100 100 100 100 1001 Total - 100 100 100 100 100 6211 SMALL TOOL & EQUIPMENT Tools & Misc E 12,000 10,000 10,000 10,000 10,000 10,000 Outfit Quarr Point Park Shop Total 12,000 10,000 10,000 10,000 10,000 10,000 6212 MOTOR FUELS/OILS Unleaded Gasoline 28,900 75,200 85,000 85,000 90,000 90,000 Diesel Fuel 38,500 Total 67,400 75,200 85,000 85,000 90,000 90,000 6213 FERTILIZER 601000 55,000 57,510 53,000 53,000 53,000 Sales fax savin Total 60,000 55,000 57,51'0 53,000 (3,000) 53000 ' , 50,000 6214 CHEMICALS 7,000 5,000 4,000 3,000 4,000 4,000 Total 7,000 5,000 4,000 3,000 4,000 4,000 6215 EQUIPMENT - PARTS Vehicle and E Parts 39,000 39,000 38,000 38,000 38,000 38,000 Pla E Parts 6,000 6,000 5,000 5$000 2,000 2,000 Irri Parts 5,000 5,000 5,000 5,000 5,000 5,000 Sales Tax Savin ( 2,800 ) Total 50,000 50,000 48,000 48,000 45,000 42,200 6216 EQUIPMENT - TIRES/BATTERIES 5,000 5,000 6,000 6,000 7,000 7,000 Total 5,000 5,000 6,000 6,000 7,000 7,000 6229 GENERAL SUPPLIES -ATHLETIC FIELDSICOURTS Athletic field paint 15,000 15,000 15,000 15,000 19,000 19,000 Athletic field chalk 2,500 2,500 2,500 2,500 2,500 2,500 Diamond Dr Turface, Etc. 2,500 2,500 2,500 2,500 2,500 2,500 Bases, plates, rubbers 3,000 3,000 3,000 3,000 2,500 2,500 A 10,000 10,000 10,000 1 0,000 8,000 8,000 Mound cla 1,000 1,000 1,000 1,000 1,000 1,000 Fence Repair Material 1,500 1,500 1,500 1,500 2,000 2,000 Volle Soccer, Tennis Nets 2,000 2,000 2,000 2,000 1,000 1,000 Archer Bales 1,000 1,000 1,000 1,000 1,000 11000 Pickleball Standards 2,000 2,000 ( 3,000 ) Total 38,500 38,500 38,500 38,500 41,500 38,500 GENERAL SUPPLIES - LANDSCAPE Grass seed/seed mat 10,000 10,000 10,000 10,000 12,500 12,500 Topsoil/compost 4,000 4,000 4,000 4,000 4,000 4,000 Sod 3,000 3,000 3,000 3,000 3)000 3,000 Landscape Block/Timbers 6,000 6,000 6,000 6,000 6,000 6,000 Trees/shrubs, etc. 10,000 10,000 10,000 10,000 10,000 10,000 Sales Tax Savin ( 3,000 ) Total 33,000 33,000 33,000 33,000 35,500 32,500 GENERAL SUPPLIES - PAINT Paint, Stain, Varnish 4,000 4,000 4,000 4,000 4,000 4,000 Rollers, Brushes, Drop Cloths 4,000 L 4,000 4,000 4,000 4,000 4,000 - Total 8,000 8,000 8,000 8,000 8,000 8,000 CITY OF APPLE VALLEY -211- 2014 BUDGET ACCOUNT DETAIL DEPT 38: PARK MAINTENANCE -- 1710 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN GENERAL SUPPLIES - BUILDINGS ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND Lumber and Metal for Repair of Rinks, Buildings, Benches, Tables, etc. 10 10 10,000 10,000 10 10,000 Reconstruct Hagemeister Park Rink to: park bond Total 10,000 10,000 10 10,000 10,000 10,000 GENERAL SUPPLIES - CLEANING Soap, Disinfectants, Brooms, Toilet 8 8,000 8,000 8,000 8 8,000 Scrubbers, Mop Heads, Restroom Paper Products Total 8,000 8 8,600 8,000 8,000 8,006 GENERAL SUPPLIES -SHOP Fasteners, Light Bulbs, Zip Ties, 8,000 8,004 4,000 4,000 4,000 4,000 Garbage Bags, Rags, Tape, Sandpaper, Small Repair Parts, Hardware Total 8,000 8,000 4,000 4,000 4 4,000 6235 CONSULTANT SERVICES Irrigation system assessment 772 Total - - - 772 - 5237 TELEPHONE/PAGERS Park buildings 12,000 12,000 12,000 11,000 12,000 12,000 Total 12,000 12,000 12,004 11,000 12 12,000 6240 C. SERVICEIGARBAGE REMOVAL Buildings - Trash 17,000 17,000 17,000 19,004 19,000 19,000 Total 17,006 17,000 17,000 19,000 19 19,000 6249 OTHER CONTRACTUAL SERVICES Sentence to Service Contract Cost 12,000 12,000 12,000 121500 13,000 13,000 Contract Weed Spraying 19,000 19,000 25,000 19,000 25,000 25,000 Contract Mowing of smaller parks 49 34,000 34,000 42,000 42,000 42,000 Diseased Tree Removal 13,000 13 13,000 13,000 16,000 16 Tree Trust 3,000 3,000 3,000 3,000 3 Irrigation, Maintenance Service for Cobblestone Lake Park 25,000 25,000 25,000 25 27,000 27,000 Septic Pumping - Quarry Point Park & 4,700 4,700 5,040 10 11,000 11 - Huntington Park Total 126,150 110 117,000 121,500 137,000 137 6255 UTILITIES - ELECTRIC Building, Athletic Field, Parking Lot, 85 100,000 103,000 103,000 104,000 104,000 Fountain and Walkway Lights Sales Tax Savings {6,000} Total 85,000 1 00,000 103,000 103,004 104,000 98,000 6255 UTILITIES - NATURAL GAS 21,000 16,000 16 16,000 16,000 10,000 Total 21,000 16 16 16,000 16,000 10,000 6257 UTILITIES - OTHER Water, Sewer 105,000 105,000 105,000 80,000 130,000 130,000 Add'I Service Cobblestone, Quarry Pt Sales Tax Savings 4 Total 105,000 '105,000 105 000 80 000 ,000} 6265 REPAIRS - EQUIPMENT _ 130,000 126,040 Larger Outside Repairs 20,000 20 20 20,000 20,000 20,000 Sales Tax Savings {1,300} Total 20,000 20 20,000 20,000 20,000 18,700 6266 REPAIRS - BUILDINGS Outside Trade Contractors - Heating /Cooling, Electrical and other Contractual Repairs 17,000 15 1 000 14 14 12,000 10 7 000 Total 17,000 15,000 14,000 14,000 12,000 10 6269 REPAIRS - OTHER Repair and Chip Seal Hayes Lots 20,000 20,060 Overlay West Galaxie Path 160th to 155th 28,766 28,700 Crack Fill Fog Seal Cobblestone Paths 5,500 5,500 Crack Fill Fog Seal Diamond Path Paths 2060 2000 Crack Fill and Fog Seal Farquar Park Paths 1000 1000 Crack fill /seal JCRPW lots 15000 15000 Total - - '15,000 15,000 57,204 57,200 CITY OF APPLE VALLEY -212- 2014 BUDGET ACCOUNT DETAIL DEPT 38: PARK MAINTENANCE -1710 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6275 S,CHOOL/CONF/EXP - LOCAL 2,000 1,500 1,500 2,000 2,000 2,000 Total 2,000 1,500 1,500 2,000 2,000 2,000 6276 SCHOOL/CONF/EXP -OTHER Park Conf. - Superintendent 2,000 1,500 1,500 - - Total 2,000 - 1,500 1,500 - - 6280 DUES & SUBSCRIPTIONS MPSA, MRPA, STMIA, MNLA 600 500 520 500 500 Total 600 - 500 520 500 500 6281 UNIFORMICLOTHING ALLOWANCE Uniform/Boots/Safet E 9,000 9,000 9,500 9,500 10,000 10,000 Total 9,000 9,000 9,500 9,500 10,000 10,000 6310 RENTAL EXPENSE Misc. and Portable Commodes 22,000 22,000 35,000 35,000 35$000 35,000 4 month rental 9030 versatile tractor 15,400 and blower ( pathwa y plowin Add1 Z-Turn Mower 5,000 5,000 Mower Leasin 40,000 40,000 37,000 -37,000 40,000 40,000 Total 82,400 67,000 72,000 72,000 75,000 75,000 6730 CAPITAL OUTLAY - VEHICLES Replace #215 2002 Toro 580-D Mower 72,000 71,684 Move to E Certicate, ( 72,000 ) Replace 2313/4 Ton Pick-Up 19,000 18,373 Replace 234 1999 GMC Water Truck 1350000 139,601 Move to E Certicate ( 135,000 ) Replace 2012001 JD 4x4 Tractor 40,000 32,647 Move to E Certicate ( 40,000 ) Replace #211 2002 Toro 580-D Mower to e cert Replace #242 2002 4x4 OneTon 37,000 Replace #204 1998 JD, Tractor ( 12 y r ) 42,000 Replace #229 2001 F-350 Dump & Plow ( 10 y 37,000 Replace #2412000 F -150 Pickup ( 110 y r ) 20,000 Replace #226 1999 Dod 314 Ton Pickup Total 99,000 37,000 19,000 262,305 6735 CAPITAL OUTLAY - OTHER IMP Sport Court Surface - Far Tennis 56,000 53,356 Sport Court Surface - Delane Tennis 56,000 53,356 Wildwood Picnic Shelter 10,000 10,000 Parkin Lot for Kelle Park 80,000 New Cobblestone Floatin Dock 45,000 45,000 Two New Rinks at JCRPW 25,000 25,000 Alima Grant Match 20,000 20,000 Cortland Development Tennis Court 120,000 Cortland Development Pla 600000 Cortland Development Landscape / Seed 60,000 Modular Tenns Court at Pennock New Pla at Galaxie Re-roof Teen Center Replace AC at Quarr Point Bld 4,000 4,000 Total 112,000 106,712 424,000 104,000 6740 CAPITAL OUTLAY - OTHER ITEMS Replace 2005 Kawasaki Mule 11,500 11,500 11,500 Replace #290 2001 Aerovator 8,000 Back-Up Pump for Kelle Fountains 2,200 Spare Irri Pump for JCRP 3,000 3,000 Back-Up Pump for Laz River moved to A Center Total 21,700 11,5001 11,500 370-0-0-f CITY OF APPLE VALLEY -213- 2014 BUDGET ACCOUNT DETAIL DEPT 38: PARK MAINTENANCE - 1710 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6745 VEHICLE REPLACEMENT VERF VERF - Vehicle Replacement Charges 181,844 Total - - - _ 181,844 - Total Net of Personnel 926,750 816,000 958,610 1,172,909 1,519,644 986,700 TOTAL EXPENSES $ 2,388,884 $ 2,225,781 $ 2,443,635 $ 2,657,934 $ 3,037,642 $ 2,507,290 -214- 000 0060 00000 ease 000, Apple Valle Notes: This pa left intentionall blank -215 - COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1004 39 1800 Recreation Programs DESCRIPTION OF ACTIVITY The recreation programs budget includes a number of general recreation programs, such as Summer Playground, Puppet Theatre, outdoor Skating/Warminghouses, Teen Center, Youth, Teen, Adult and Family Recreation Programs, etc. Provide fun, learning situations where parents and children learn and experience together. Some programs focus on adults and/or children as individuals, while other classes provide the opportunity to build close family /parent/child relationships while providing social interactions with folks with similar interests and goals. Recreation programs provide a service that contributes to the social, physical, educational, mental, emotional, cultural and general well -being of the community and its people. By providing these services the department strives to provide adequate physical facilities and program opportunities, which encourage people of the community to become more self- sustaining in their leisure. Comprehensive Key 8 — Play and Preserve, Key 7 — Healthy and Active & Key 10 — Learning OBJECTIVES FOR 2014 Continue to offer a variety of programs for various demographics. PERFORMANCE MEASURESIEFFECTIVENESS /EFFICIENCY; After Action Reports with attendance, revenue and expenditure figures are completed for each program offered, each season. Recommendations for each program are documented. The program is dropped if it is determined to be less successful. The program is continued if it is very successful, well attended or worthwhile to our mission, or if implemented changes can make it successful. IMPACT MEASURES f PERFORMANCE INDICATORS Actual Actual Actual Projected Projected item 2010 2011 2012 2013 2014 Playground Program Participants 3 1,818 2 3,500 3,500 Outdoor Skating Attendance 15,890 12,843 15 15,500 15,500 Teen Center Attendance 1 0,500 1 0,240 12,455 10,750 1 0,750 Freedom Days Fun Run Participants 313 313 397 450 450 (2 & 5 Milers) Freedom Days Fun Run Participants 47 91 57 50 50 (1/2 Milers) Puppet wagon Attendance 5,885 5,472 4 53900 5 Aroma Art Attendance 1 1 1,545 2,000 21000 -216 - Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2010 2011 2012 2013 2014 Program Coordinator 1 1 1 1 1 Teen Center Supervisor .75 .75 .75 .75 .75 Custodian .25 .25 .25 .25 ,25 Temporary Status Personnel Schedule —(# positions Part Time Adopted Adopted Adopted Adopted Proposed Position Title 20 0 not 2011 2012 2013 2014 HS Warminghouse Attendant 30 30 30 30 30 Lead Puppet Performer 4 4 4 4 4 Babysitting Instructor 1 1 1 1 1 Rec Program Assistant 4 4 4 4 4 Playground Leader 10 10 10 10 10 -217 - Summary Budget Department 39 - Recreation Programs 2010 2011 2011 2012 2012 2013 2014 Actual Adopted Actual Adopted Actual Adopted Proposed Revenue. Quarry Pt Concessions 2 4 3,213 4 1 41000 3,000 JCRP Concessions 7 11,000 7,268 11,000 6 8,000 8,000 Summer Playground Activities 6 7,000 7,507 7,000 7 7 7,000 Pre School Programs 22 20,000 26,821 20,000 21,130 25,000 25,000 Teen Programs - 2 - 2 - 1 1,000 Puppet Wagon - - - _ - - - Vending Commissions 3,78'1 6 3 6 2,411 3,000 3 Rentals - Fields 24,187 25,000 22,741 25,000 23,135 25,000 30,000 Rentals - Hayes 37 - - _ _ _ _ Rentals - JCRP (244) - - - - - - Rentals - Teen Center 1,497 2,000 690 2,000 887 1,000 1,000 Rentals - Other 6 18,000 6 18,000 1 0,442 7,000 7,000 74 95,000 77,552 95,004 73,688 81,000 85,000 Expenditures; Salaries & Wages 136 143,131 125 143 '125, 789 145,462 128,254 Emp. Benefits 19,364 18 18,519 19,026 18,877 18 18,365 Supplies 16,960 20,400 9,629 19,400 7,675 16,900 11,400 Contractual Serv. 13 13,500 10 14,300 15,251 14 14,200 Repairs & Maint. 3 200 6 4 447 6,000 6,000 Training /Travel /Dues 896 2,400 2 2 3 2 3,550 Other Exp. 410 8,000 4 6 3 5 6 VISA/MC Charges 27 - 10 - - - - Items for resale 3,285 4,000 1 4 1 4,000 3 Capital outlay - - - _ _ Total Exp 194 210,786 179,207 212,769 176 213,013 190 Net addition to (use of} (119,469) (115,786) (101,655) (117 (103,109) (132 (105,769) general revenues 2014 CAPITAL OUTLAY None -218 - City of Apple Valley Budget Summary 2914 Budget RECREATION PROGRAMS 2012 Council 2013 Council 06/30/13 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6110 - SALARY- REGULAR EMPLOYEES 0 0 1,304 0 0 0 0 6111 - SALARY PART -TIME 58,878 55,280 61,615 65,930 35,810 80,054 80,054 6112 - SALARY - SEASONAL TEMP 66,560 87,000 62,833 76,000 43,069 46,000 46,000 6114 - OVERTIME PART -TIME EMPLOYEES 44 8 263 6123 - SALARY -OTHER 1,463 3,532 2,200 2,200 6124 - OVERTIME- SEASONAL TEMP 155 29 141 6105 - SALARIES AND WAGES 125,637 143,743 125,789 145,462 79,283 128,254 128,254 6138 - MEDICARE 1,822 2,084 1,823 2,109 1,150 1,860 1,860 6139 - FICA 7,789 8,912 7,794 9,018 4,916 7,952 7,952 6141 - PENSIONS -PERA 5,357 4,114 5,733 5,036 3,223 5,963 5,963 6142 - WORKERS COMPENSATION 3,551 3,916 3,527 2,418 2,279 2,590 2,590 6125 - EMPLOYEE BENEFITS 18,519 19,026 18,877 18,581 11,568 18,365 18,365 6100 -TOTAL PERSONNEL SERVICES 144,156 162,769 144,666 164,043 90,851 146,619 146,619 6210 OFFICE SUPPLIES 0 200 0 200 69 200 200 6211 - SMALL TOOLS & EQUIPMENT 844 2,000 0 2,000 118 1,000 1,000 6215 - EQUIPMENT -PARTS 274 200 0 200 45 200 200 6229 - GENERAL SUPPLIES 8,511 17,000 7,675 14,500 1,908 14,500 10,000 6205 - SUPPLIES 9,629 19,400 7,675 16,900 2,140 15,900 11,400 6237 - TELEPHONE /PAGERS 0 6238 - POSTAGEIUPSIFEDEX 21 0 0 6239 - PRINTING 498 600 508 600 332 600 600 6240 - CLEANING SERVICE/GARBAGE 0 700 243 700 55 500 500 6249 - OTHER CONTRACTUAL SERVICES 9,703 13,000 14,501 13,000 5,165 15,600 13,100 6230 - CONTRACTUAL SERVICES 10,221 14,300 15,251 14,300 5,552 16,700 14,200 6265 - REPAIRS - EQUIPMENT 1,242 200 0 1,000 242 1,000 1,000 6266 - REPAI'RS- BUILDING 5,219 4,000 447 5,000 605 5,000 5,000 6260 - REPAIRS AND MAINTENA 6,460 4,200 447 6,000 847 6,000 6,000 6275 - SCHOOLS /C(ONFERENCES /EXP LOCAL 215 300 0 300 100 300 30D 6277 - MILEAGE/AUTO ALLOWANCE 619 800 879 800 49 900 900 6280 - DUES & SUBSCRIPTIONS 6614 664 670 0 350 350 6281 - UNIFORM/CLOTHING ALLOWANCE 969 1,000 1 1,000 593 2,000 2,000 6270 - TRAININGITRAVEUDUES 2,468 2,100 3,258 2,770 742 3,550 3,550 6200 - TOTAL OPERATING COSTS 28,779 40,000 26,632 39,970 9,280 ' 42,150 35,150 6310 - RENTAL EXPENSE 1,306 1,000 1,587 1,000 0 2,000 2,000 6399 - OTHER CHARGES 3,394 5,000 2,252 4,000 225 5,000 4,000 6301 - OTHER EXPENDITURES 4,701 6,000 3,839 5,000 225 7,000 6,000 6300 - TOTAL OTHER EXPENDITURES 4,701 6,000 3,839 5,000 225 7,000 6,000 6425 - VISA/BANK CHARGES 10 0 0 6401 - VISA 1 BANK CHARGES 10 0 0 6400 - TOTAL VISA 1 BANK CHARGES 10 0 0 6540 - TAXABLE MISC FOR RESALE 1,562 4,000 1,661 4,009 689 3,000 3,000 6545 - NON - TAXABLE MISC FOR RESALE 431 6501 - TAXABLEINON- TAXABLE MISC RESAL 1,562 4,000 1,661 4,000 1,120 3,000 3,000 6001 - EXPENDITURES 179,208 212,769 176,798 213,013 101,477 198,769 190,769 -219 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 39: RECREATION PROGRAMS - 1800 COMPANY 1000_ : GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND SALARIES 6110 Regular Employees - _ 6111 Salary- Parttime 54,050 55,280 65,930 65,930 80 80,054 6112 Salary - Seasonal Temp 87,000 87,000 76,000 76,000 46,000 46,000 6123 Salary -Other 2,081 1 3,532 3,532 2,200 2,200 6138 Medicare 2 2 2,109 2,109 1 1,860 6139 FICA 8,874 8,912 9,018 9,018 7,952 7,952 6141 Pension - PERA 4,006 4 5,036 5 5,963 5 6142 Work Comp 3,900 3,916 2,418 2,418 2,590 2,590 Total 161,986 162 164,043 164,043 146,619 146 6210 OFFICE SUPPLIES 200 200 200 200 200 200 Total 200 200 204 200 200 200 6211 SMALL TOOLS & EQUIPMENT 21000 2,000 2, 000 2,000 17000 1, 000 Total 6215 EQUIPMENT/PARTS 2,000 2,000 2,000 2,0oa 1,000 - 1,000 200 200 200 200 200 200 Total 200 200 200 200 200 200 6229 GENERAL, SUPPLIES Quarry Point Park 3,000 2,000 1 1 500 350 Programs -- Puppet Wagon 900 900 900 900 700 450 Programs -- ADA Interpreter /Aid 200 200 200 200 200 200 Programs - Teens 5 5 2,500 2,500 3,200 2,000 Programs -- Cultural 4 4 5,000 5 5,000 3,500 Programs - Summer Playground 3,900 3 4,000 4 3 2 Programs -- Winter Skating 500 500 500 500 500 400 Programs - Preschool Gym 400 400 400 400 500 400 Total 18,000 17 14 14,500 14,500 10 6239 PRINTING /PUBLISHING Flyers and Posters 600 600 600 600 600 600 Total 600 600 600 600 600 600 6240 GARBAGE /CLEANING SERVICES 700 700 700 700 500 500 Total 700 700 700 700 500 500 6249 OTHER CONTRACTUAL SERVICES ADA interpreter /Aide 4 4 4,000 4,000 4,000 4 Programs - Fun Run 1,800 1,800 1 1,800 1,600 1 Programs - Playground 700 700 - - Programs - Playground Bus 3,700 3,700 3 3 2,600 2,600 Programs - Teens Bus - - 800 800 Programs - Other 2,300 2,800 4,000 4 6 3,500 Teen Center WiFi 300 600 600 Total 12,500 13 13,000 13 15 1 600 13,100 6265 REPAIRS - EQUIPMENT Puppet Wagon 200 200 1,000 1 1 1,000 Total 200 200 1,000 1 1 1,000 6266 REPAIRS - BUILDING 4,000 5 5 5,000 5,000 Total - 4,000 5 5 5,000 5,000 6275 SCHOOLJCONF /EXP - LOCAL MRPA Summer Lead Workshop 300 200 200 200 300 300 Puppetry School 50 50 100 100 Teen Programs 50 50 _ _ Total 400 300 300 300 300 300 6277 MILEAGE ALLOWANCE Summer Playground Staff 800 800 800 800 900 900 Total 800 800 800 800 900 900 6280 Dues & Subscriptions Health Dept License - Quarry Point Park 670 670 350 350 Total - - 670 670 350 350 -220 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 39: RECREATION PROGRAMS -1800 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN 5281 UNIFORM/CLOTHING ALLOWANCE ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND Staff Shirts - Summer Playground/Puppeteei 500 500 500 500 500 500 Staff Shirts - Teens 300 300 300 300 500 500 Program Staff Apparel 400 200 200 200 1,000 1,000 Total 1,200 1,000 1,000 1,000 2 2,000 6310 RENTAL EXPENSE Portable Toilets 1,000 1,000 1 1,000 2,000 2,000 Total 1,000 1,000 1, 000 1,000 2,000 2,000 6399 OTHER CHARGES Outing Fees - ADA Interpreter /Aid 750 500 500 500 500 500 Outing Fees - Teens 1 1,000 1,000 1,000 1,500 1 Outing Fees - Summer Playground 3,200 2,500 2 2,000 2 2,000 Other 1,550 1,000 500 500 500 250 Total 7,000 5,000 4,000 4,000 5,000 4,000 6540 TAXABLE FOR RESALE Quarry Point Park 3,000 3 3,000 3 2,000 2 Teen Programs 1 1,000 1,000 1,000 1,000 1,000 Total 4,000 4,000 4,000 4,000 3,000 3,000 Total Net of Personnel 48,800 50,000 48 49,270 52 44 TOTAL EXPENSES $ 210 $ 212 $ 213,013 $ 213,313 $ 1 98 1 $ 190,769 -221 - COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 49 1930 Redwood Pool DESCRIPTION OF ACTIVITY The Redwood Outdoor Pool is a municipal facility located in Redwood Park and is operated by the parks and recreation department as a general fund recreational facility. It contains two pools, a leisure pool with depths running from three to twelve feet and features a diving board and a climbing wall. The smaller wading pool is appropriate for young children, with a water depth of 13 inches. The capacity of the facility is 300 people. Redwood Pool is also the primary teaching facility for the city's American Red Cross "Learn to Swim" program, providing instruction to children and adults in swimming and water safety community wide. During weeknights, after swimming lessons, and during weekend nights, "exclusive use" rentals are offered to the public. These rentals have become very popular, especially on weekend nights. The concession operation serves a variety of snack foods, fountain drinks and treats. MAJOR OBJECTIVES FOR 2014 Continue to offer the various swimming and rental opportunities at this pool. IMPACT MEASURES 1 PERFORMANCE INDICATORS Actual Projected Projected Projected Projected Item 2010 2011 2012 2013 2014 Open Swim Attendance 6 5,535 6,522 7,000 7,000 Swim Lesson Registrations 322 388 367 300 300 Exclusive Use Rentals 47 45 113 50 50 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2010 2011 2012 2013 2014 None Temporary Status Personnel Schedule —(# positions Part Time Adopted Adopted Adopted Adopted Proposed Position Title 2010 2011 2012 2013 2014 Pool Manager 2 2 2 2 2 WSI 11 11 11 11 11 Head Guard 2 2 2 2 2 Lifeguard 9 9 9 9 9 Concession Attendant 2 2 2 2 2 Maintenance /Janitorial 2 2 2 2 2 -222 - Summary Budget Department 40 - Redwood Pool 2010 2011 2011 2012 2012 2013 2014 Actual Adopted Actual Adopted Actual Adopted Proposed Revenue: Public Swimming 27 20,009 26 20,000 24,153 25,000 25 Swim Lessons 16,954 15,000 20,505 152000 21 15,000 20,000 Concessions 6 6 5 6 9 6,400 7 Rentals 12,367 14 8 14,000 1 4,729 14,000 10,000 63,124 55,000 61 55,000 66,586 60 62,000 Expenditures: Salaries & Wages 48,348 64 49 63,900 56,281 58,944 59 Emp. Benefits 5 7 5,944 7,050 6 6 4,893 Supplies 1 7,400 4 6,700 10,561 6 6,500 Contractual Serv. 11, 723 21,600 11 20,100 13,582 1740 16,200 Utilities - - 282 - 4 - 6 Repairs & Maint. 1 51009 7 5,040 3,869 8 6 Training /Travel /Dues 3 3,700 1 4 3,223 3,600 3 Other Exp. 85 800 91 400 99 404 400 VISA I MC Charges 5 - 129 - 201 200 209 Items for Resale 3 5 2 4 4,537 4 5 Capital outlay - _ - - - 15,000 9 Total Exp 76,114 115,166 84 111,350 103,839 120 116 Net addition to (use of) (12 (60,166) (22,785) (56,350) (37,253) (60 (54,593) general revenues 2014 CAPITAL OUTLAY Handicap Lift $97000 -223 - City of Apple Valley Budget Summary 2014 Budget REDWOOD POOL 2012 Council 2013 Council 06/30/13 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6111 - SALARY PART -TIME 0 317 904 6112 - SALARY - SEASONAL TEMP 48,450 62,600 54,665 57,600 14,126 62,600 58,000 6114 - OVERTIME PART -TIME EMPLOYEES 1,300 1,300 1,300 1,300 6123 - SALARY -OTHER 0 0 0 0 6124 - OVERTIME- SEASONAL TEMP 1,107 1,299 0 6105 - SALARIES AND WAGES 49,557 63,900 56,281 58,900 15,029 63,900 59,300 6138 - MEDICARE 719 927 816 854 218 927 860 6139 - FICA 3,073 3,962 3,490 3,651 932 3,962 3,677 6141 - PENSIONS -PERA 479 0 639 0 160 94 0 6142 - WORKERS COMPENSATION 1,675 2,161 1,869 2,032 509 383 356 6125 - EMPLOYEE BENEFITS 5,944 7,050 6,815 6,537 1,819 5,366 4,893 6100 - TOTAL PERSONNEL SERVICES 55,502 70,950 63,095 65,437 16,849 69,266 64,193 6210 - OFFICE SUPPLIES 76 68 0 6211 - SMALL TOOLS & EQUIPMENT 79 1,000 787 1,000 21 1,000 800 6214 - CHEMICALS 0 100 0 100 17 100 100 6215 - EQUIPMENT -PARTS 0 600 565 600 552 600 600 6229 - GENERAL SUPPLIES 3,857 5,000 9,140 5,000 810 5,000 5,000 6205 - SUPPLIES 4,012 6,700 10,561 6,700 1,401 6,700 6,500 6235 - CONSULTANT SERVICES 500 200 200 200 6239 - PRINTING 269 600 242 500 271 500 500 6240 - CLEANING SERVICE /GARBAGE 0 1,000 0 500 0 500 500 6249 - OTHER CONTRACTUAL SERVICES 11,158 18,000 13,340 16,000 0 16,000 15,000 6230 - CONTRACTUAL SERVICES 11,427 20,100 13,582 17,200 271 17,200 16,200 6256 - UTILITIES- NATURAL GAS 282 4,671 1,025 5,000 6,000 6250 - UTILITIES 282 4,671 1,025 5,000 6,000 6265 - REPAIRS - EQUIPMENT 6,986 2,000 3,069 5,000 912 5,000 4,000 6266 - REPAIRS- BUILDING 884 3,000 319 3,000 695 3,000 2,000 6269 - REPAIRS -OTHER 0 481 0 6260 - REPAIRS AND MAINTENA 7,870 5,000 3,869 8,000 1,606 8,000 6,000 6275 - SCHOOLSICONFERENCES /EXP LOCAL 0 1,000 392 1,000 153 1,000 500 6277 - MILEAGE/AUTO ALLOWANCE 23 100 33 100 0 100 100 6280 - DUES & SUBSCRIPTIONS 1,243 1,500 1,189 1,500 0 1 ,500 1,500 6281 - UNIFORM/CLOTHING ALLOWANCE 635 1,600 1,609 1,000 302 1,000 1,000 6270 - TRAININGITRAVEUDUES 1,901 4,200 3,223 3,600 455 3,600 3,100 6200 - TOTAL OPERATING COSTS 25,491 36,000 35,906 35,500 4,758 40,500 37,800 6310 - RENTAL EXPENSE 94 300 99 300 0 300 300 6333 - GENERAL -CASH DISCOUNTS -2 0 0 6351 - VISA/BANK CHARGES 200 200 6399 - OTHER CHARGES 0 100 0 100 5 100 100 6301 - OTHER EXPENDITURES 91 400 99 400 5 600 600 6300 - TOTAL {OTHER EXPENDITURES 91 400 99 400 5 600 600 6425 - VISA/BANK CHARGES 129 201 200 0 0 0 6401 - GOLF 129 201 200 0 0 0 6400 - TOTAL GOLF EXPENDITURES 129 201 200 0 0 0 6540 - TAXABLE MISC FOR RESALE 2,963 4,000 4,537 4,000 535 5,000 5,000 6501 - TAXABLE/NON-TAXABLE MISC RESAL 2,963 4,000 4,537 4,000 535 5,000 5,000 6740 - CAPITAL OUTLAY- MACHIEQIOTHER 0 15,000 8,317 9,000 9,000 6700 - TOTAL CAPITAL OUTLAY 0 15,000 8,317 9,000 9,000 6001 - EXPENDITURES 84,176 111,350 103,838 120,537 30,464 124,366 116,593 -224 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 40: REDWOOD POOL - 1930 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2414 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN SALARIES ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6110 Regular Employees 6111 Salary- Parttime 6112 Salary- Seasonal Temp 62,600 62 57,600 57,600 62 58,000 6114 Overtime - Temp 1,300 1,300 1 1 1,300 1,300 6123 Salary -Other 639 - 6138 Medicare 936 927 854 854 927 860 6139 FICA 4,001 3 3,651 3,651 3,962 3,677 6141 Pension - PERA 94 - 6142 Work Comp Ins 2 2 2,032 2,032 383 356 6145 Hospital & Life Insurance . Total 71,666 70 65,437 65 69 64 6211 SMALL TOOL & EQUIPMENT Snack Bar Equip. 1,500 1,000 1,000 1 1 800 Total 1,500 1,000 1,000 1,000 1,000 800 6214 CHEMICALS Misc Chemicals 300 100 100 100 100 100 Total 300 100 100 100 100 100 6215 EQUIPMENT - PARTS 600 600 600 1 600 640 600 Total 600 600 600 600 600 600 6229 GENERAL SUPPLIES Lifeguard Equipment 5,000 5,000 5 5,000 5 5 Total 5 5,000 5,000 5,000 5 5,000 6235 CONSULTANT SERVICES Staff Vaccinations (Blood Borne) 500 500 200 200 200 200 Total 504 500 200 200 200 200 5239 PRINTING/PUBLISHING Pool Passes, Flyers 600 600 500 500 500 500 Total 600 600 500 500 504 500 6240 CLEANINGIGARBAGE SERVICE 2,500 1 500 500 500 500 Total 2,500 1,000 500 500 500 500 6249 OTHER CONTRACTUAL SERVICES Water Management Program 18,000 18,000 16,000 16,000 15 14,000 WiFi 1,000 1,000 Total 18,000 18,000 16,000 16 16,000 15 6256 UTILITIES - NATURAL GAS 5 6 Total -- - - - 5,000 6 6265 REPAIRS - EQUIPMENT Pumps, Filters, Wiring and Lights 2,000 2,000 5 5,000 5,004 4,000 Total 2,000 2,000 5,004 5,000 5,000 4 6266 REPAIRS - BUILDING General Items 3,000 3,000 3,000 3 3,000 2 Total 3,000 3,000 3,000 3,000 3,004 2,000 6275 SCHOOLICONFIEXP - LOCAL First Aid Training, Lifeguard Cert. 1,000 1,000 1,000 1,000 1,000 500 Total 1,000 1,000 1, 000 1,000 1 504 6277 MILEAGE ALLOWANCE Mileage - Pool staff 100 140 100 100 100 100 Total 100 100 1001 100 100 100 -225 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 40: REDWOOD POOL - 1930 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6280 DUES & SUBSCRIPTIONS M isc and Red Cross Fees 1 1,500 1,500 1 1 1,500 Total 1,000 1,500 1,500 1,500 1,500 1 6281 UNIFORM/CLOTHING ALLOWANCE Swim Suits & Attendant/Lifeguard Shirt 1,600 1,600 1,000 1 1 1,000 Redwood Bldg Attendants Total 1,600 1,600 1,000 1 1,000 1,000 6310 RENTAL EXPENSE As Needed 300 300 300 300 300 300 Total 300 300 300 300 300 300 6399 OTHER CHARGES 500 100 100 100 100 100 Total 500 100 100 100 100 100 6351 VISA f MC CHARGES 200 200 200 200 Total - - 200 200 200 200 6540 TAXABLE MISC FOR RESALE Concession Operation Product 5,000 4 4,000 4,000 5 5,000 Total 5,000 4 4,000 4,000 5,000 5 6740 CAPITAL OUTLAY - OTHER ITEMS Diving Board Standard /Climbing Wall 15,000 15,Q00 Handicap Lift 9 9,000 Total - - 15 15,000 9,000 9,000 Total Net of Personnel 43,500 40,400 55,100 55 55 52,400 TOTAL EXPENSES $ 115,166 $ 111 $ 120,537 $ 120 $ 124,366 $ 116,593 -226- sees 00*00 0*00 see Apple Valle Notes: This pa left intentionall blank -227 - COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 41 1845 Recreation Self- Supported Programs DESCRIPTION OF ACTIVITY The self - supported programs are those that have greater revenue than expenses. Examples include Adult Athletic Leagues, Adult Open Gym Programs, Youth Camps, and Pre - School Programs. MAJOR OBJECTIVES FOR 2014 Offer additional adult athletic leagues in current trend areas. continue to offer a Variety of the increasingly popular pre- school programs. IMPACT MEASURES 1 PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2010 2011 2012 2013 2014 Adult Athletic League Teams 000 590 570 025 525 Open Volleyball Participants 5 6 7,035 6 6 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2010 2011 2012 2013 2014 Building Supervisor .25 .25 .25 ,25 . 25 Temporary Status Personnel Schedule —(# positions Part Time) Adopted Adopted Adopted Adopted Proposed Position Title 2010 2011 2012 2013 2014 Field Supervisor 2 2 2 2 2 Volleyball Attendant 4 4 4 4 4 Preschool Instructor 5 5 5 5 5 Concession Attendant 4 4 4 4 4 Basketball Supervisor 3 3 3 3 3 -228 - Summary Budget Department 41 - Recreation Self - Supported Programs 2010 2011 2011 2012 2012 2013 20 44 Actual Adopted Actual Adopted Actual Adopted Proposed Revenue: Rec User Fees 41,369 58,000 53,641 58,000 72,664 58,000 65,000 Rec League Entry fees 160 175 153 175,000 156,678 170 160,000 202,165 233,000 206,878 233,000 229,342 225 225,000 Expenditures: Salaries & Wages 56 71,973 61,727 73 62,062 64,812 65,016 Emp. Benefits 8 8,161 9 9,643 9 6,316 6 Supplies 31 42,500 41,102 42,000 37,273 42 38,700 Contractual Serv. 72 81,500 77 80 70,304 85,200 73,800 Repairs & Maint. 203 - 352 - 300 300 Training /Travel /Dues 93 200 595 200 1,264 635 950 Other Exp. 16,456 14 16,626 15,000 9,689 16,000 14,000 Items for resale 5,505 6 8,277 6 2,832 8 8 Capital outlay - - - - - - Total Exp 190,608 224,434 215,864 226,513 192 223 207,299 Net addition to (use of) 11 8,566 (8 6 36,441 4 17,701 general revenues 2014 CAPITAL OUTLAY None -229 - City of Apple Valley Budget Summary 2014 Budget RECREATION SELF - SUPPORTED PROD 2012 Council 2013 Council 06/30/13 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 0 27,650 0 0 0 0 0 6111 -SALARY PART -TIME 11,292 0 11,129 10,110 3,640 10,310 10,310 6112 - SALARY- SEASONAL TEMP 48,200 42,000 50,062 52,000 21,359 52,000 52,000 6113 - OVERTIME- REGULAR EMPLOYEES 2,191 850 0 6114 - OVERTIME PART -TIME EMPLOYEES 45 2,500 21 2,500 0 2,500 2,500 6123 - SALARY -OTHER 1,020 202 206 206 6124 - OVERTIME - SEASONAL TEMP 0 0 10 6105 - SALARIES AND WAGES 61,727 73,170 62,062 64,812 25,009 65,016 65,016 6138 - MEDICARE 893 1,061 900 940 363 943 943 6139 - FICA 3,818 4,537 3,849 4,018 1,550 4,031 4,031 6141 - PENSIONS -PERA 3,098 2,080 3,031 748 1,319 944 944 6142 - WORKERS COMPENSATION 1,720 1,965 1,697 610 656 615 615 6125 - EMPLOYEE BENEFITS 9,528 9,643 9,477 6,316 3,887 6,533 6,533 6100 - TOTAL PERSONNEL SERVICES 71,255 82,813 71,538 71,128 28,896 71,549 71 6211 - SMALL TOOLS & EQUIPMENT 25 1,000 1,050 1,000 0 1,500 500 6215 - EQUIPMENT -PARTS 119 0 0 6229 - GENERAL SUPPLIES 40,959 41,000 36,223 41,000 18,551 41,000 38,200 6205 - SUPPLIES 41,102 42,000 37,273 42,000 18,551 42,500 38,700 6235 - CONSULTANT SERVICES 54,440 62,000 53,033 62,000 13,644 62,000 55,000 6239 - PRINTING 50 500 296 200 0 300 300 6240 - CLEANING SERVICE /GARBAGE -430 0 0 6249 - OTHER CONTRACTUAL SERVICES 23,597 18,000 16,974 23,000 8,692 20,000 18,500 6230 - CONTRACTUAL SERVICES 77,657 80,500 70,304 85,200 22,336 82,300 73,800 6265 - REPAIRS - EQUIPMENT 352 0 300 0 300 300 6260 - REPAIRS AND NIAINTENA 352 0 300 0 300 300 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 0 50 0 6277 - MILEAGE /AUTO ALLOWANCE 202 336 200 65 400 400 6280 - DUES & SUBSCRIPTIONS 332 332 335 0 350 350 6281 - UNIFORM /CLOTHING ALLOWANCE 61 200 545 100 189 200 200 6270 - TRAINING/TRAVEL/DUES 595 200 1,264 635 253 950 950 6200 - TOTAL OPERATING COSTS 119,706 122,700 108,840 128,135 41,141 126,050 113,750 6310 - RENTAL EXPENSE 1,512 2,000 1,160 2,000 705 2,000 2,000 6333 - GENERAL -CASH DISCOUNTS 0 -6 0 6399 - OTHER CHARGES 15,115 13,000 8,535 14,000 4,755 12,000 12,000 6301 - OTHER EXPENDITURES 16,626 15 9,689 16,000 5,461 14,000 14,000 6300 - TOTAL OTHER EXPENDITURES 16,626 15,000 9,689 16,000 5,461 14,000 14,000 6540 TAXABLE MISC FOR RESALE 8,277 6,000 2,832 8,000 1,382 8,000 8,000 6501 - TAXABLE/NON-TAXABLE MISC RESAL 8,277 6,000 2,832 8,000 1,382 8,000 8,000 6001 - EXPENDITURES 215,864 226,513 192,900 223,263 76,879 219,599 207,299 -230 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 41: RECREATION SELF - SUPPORTED PROGRAMS - 1845 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND SALARIES 6111 Salary- Parttime 9,760 27 10,110 10,110 10,310 10,310 6112 Salary- Seasonal Temp 59,000 42,000 52,000 52,000 52,000 52,000 6114 Overtime - Temp 2,500 2,500 2,500 2,500 2,500 2,500 6123 Salary -Other 713 1,020 202 202 206 206 6138 Medicare 1 1,061 940 940 943 943 6139 FICA 4 4,537 4 4 4 4 6141 Pension - P'ERA 715 2, 080 748 748 944 944 6142 Work Comp Ins 1,940 1,965 610 610 615 615 Total 80,134 82,813 71,128 71,128 71 71,549 6211 SMALL TOOL & EQUIPMENT JCRP Concession Equip 1,500 1,000 1,000 1,000 1,500 500 Total 1,500 1 1,000 1,000 1 500 6229 GENERAL SUPPLIES Softball Programs 22,000 22 22,000 22,000 22,000 22,000 Volleyball Programs 5 5 5 5,000 5,000 5 Day Camp Programs 2,000 2,000 2,000 2,000 2 2,000 Basketball Programs 1,000 1,000 1 1 000 1,000 1 1 Preschool Programs 4 4 4,000 4,000 4,000 4,000 Misc Programs 6,000 6 6 6,000 6 6,000 Kickball Programs 1 1,000 1,000 1,000 1,000 1,000 sales tax savings ( 2 , 800 ) Total 41,000 41,000 41,000 41,000 41,000 38 6235 CONSULTANT SERVICES Miscellaneous Instructor 1,500 1 1,o00 1,000 1,000 1,000 Umpires - Softball 55,500 55,500 56 56 55,000 48,000 Officials - Volleyball 2 2,000 2 2 3 3,000 Officials - Basketball 3,000 3 2,500 2 3,000 3 Total 62 62,000 62 62,000 62,000 55 6239 PRINTING/PUBLISHING Schedules, Rules - Softball 800 100 50 50 Schedules, Rules - Volleyball 300 100 50 50 Flyers, etc. - Misc Lesson 400 300 100 100 300 300 Total 1 500 200 20+0 300 300 6249 OTHER CONTRACTUAL SERVICES Tot & Family Programs 18,000 18,000 23 23 20,000 20,000 Sales tax savings ( 1,500 ) Total 18,000 181000 23,000 23,000 20,000 18,500 6265 REPAIRS EQUIP 300 300 300 300 Total - - 300 300 300 300 6277 MILEAGE 200 200 400 400 Total - - 200 200 400 400 6280 DUES & SUBSCRIPTIONS Health Dept License - JCRP 335 335 350 350 Total - - 335 335 350 350 6281 UNIFORM/CLOTHING ALLOWANCE Staff Shirts - Softball 100 100 50 50 50 50 Staff Shirts - Program Staff 100 100 50 50 150 150 Total 200 200 100 100 200 200 6310 RENTAL EXPENSE Overnight Campsite - Day Camp 800 800 800 800 800 800 General Recreation 800 1,200 1,200 11 1 200 1,200 1200 Total 1 2,000 2,000 2,000 2,000 2,000 -231- CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 41: RECREATION SELF - SUPPORTED PROGRAMS - 1845 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 8399 OTHER CHARGES Team Reg - Softball 5,000 5 4,000 4,000 4,000 4,000 Team Tournament - Softball 4,000 4 4,000 4 2 21000 Team Reg - Volleyball 200 200 200 200 200 200 Team Tournament - Volleyball 300 300 300 300 300 300 Team Reg - Basketball 200 200 200 200 200 200 Team Tournament - Basketball 300 300 300 300 300 300 New Activities 1,000 1 2,500 2 2,500 2,500 Fees Adult Trips 300 300 300 300 300 app Fees Youth Trips 1 ,200 1 ,200 2 21200 2,200 2,200 Total 12,500 13,000 14,000 14,000 12,000 12 8540 CONCESSIONS FOR RESALE JCRP Concession Operation 6,000 6,000 8 8,000 8 8,000 Total 6,000 8 8,000 8,000 8,000 8,000 Total Net of Personnel 144,300 143,700 152 151,600 148,050 135,750 TOTAL EXPENSES $ 224,434 $ 226,513 $ 223,253 $ 222,728 $ 219,599 $ 2071299 -232- see egos 000 000. Apple Valle Y Notes*- This pa left intentionall blank -233 - COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1999 42 1999 AV Community Center DESCRIPTION OF ACTIVITY Expenses associated with the Apple Valley Community Center operations, which serves as the headquarters to the Parks and Recreation Department. It features meeting rooms, gymnasiums (hardwood and sport court flooring), and game room. MAJOR OBJECTIVES FOR 2013 Utilize the meeting room and gymnasium space in an efficient manner for residents and rental groups. IMPACT MEASURES f PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2010 2011 2012 2013 2014 Rental Revenue 39, 897 30, 961 32,455 40,000 40 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2010 2011 2012 2013 2014 Parks Maintenance 11 - - 1 1 1 Temporary Status Personnel Schedule -- (# positions Part Time) Adopted Adopted Adopted Adopted Proposed Position Title 2010 24-11 2012 2013 2014 Building Supervisor 7 7 7 7 7 Building Attendant 8 8 8 8 8 ACTUAL HOURS Bldg Supervisor 2 3 2 3,000 3 Bldg Attendant 3,211 2,903 3,468 3 000 3, 000 5 1 929 6 1 185 6402 6 6,000 -234 - Summary Budget Department 42 - AV Community Center 2010 2011 2011 2012 2012 2013 2014 Actual Adopted Actual Adopted Actual Adopted Proposed Revenue: Rentals 39,897 35,000 30,961 40 32455 40,000 35,000 Expenditures: - Salaries & wages 82,679 100,959 92 153,969 145,094 158,626 159,785 Emp. Benefits 12 14,998 13,529 36,982 25, 701 37, 951 38,308 Supplies 19,241 28 18,155 28 14 22,000 19,000 Contractual Serv. 7,259 7,300 8 8 6,814 9,800 10,400 Utilities 56,657 72, 000 63 70 54,426 68,000 60 Repairs & Maint. 29,820 25,525 17 27,525 13,018 27 20,525 Train ing/TraveI /Dues 848 1 1 1 1 1,200 2 Other Exp, 88 550 59 550 2 350 350 Capital outlay 10,355 12,000 10,464 12,000 - 34 66 Total Exp 219, 011 262, 532 226 338,526 261,581 355 376 Net addition (use) of (179 (227,532) (195,109) (298 (229 (315 (341,368) general revenues 2014 CAPITAL OUTLAY Replace All Purpose Room TufFlex Floor 20 Auto Floor Scrubber Machine 10 Replace Volleyball Standards 15 Kaivac Machine 6 Hallway Aggregate Floor Re-Do 15 66,000 -235 - City of Apple Valley Budget Summary 2014 Budget AV COMMUNITY CENTER 2012 Council 2013 Council 06/30/13 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 10,141 51,813 58,192 53,144 31,266 54,954 54,954 6111 -SALARY PART -TIME 74,672 62,198 85,077 62,696 41 ,745 91,585 91 ,585 6112 - SALARY - SEASONAL TEMP 7,851 37,620 1,053 37,620 1,328 10,000 10,000 6114 - OVERTIME PART -TIME EMPLOYEES 0 607 509 6121 - INSURANCE CASH BENEFIT 73 347 6123 - SALARY -OTHER 2,338 5,166 3,246 3,246 6124 - OVERTIME - SEASONAL TEMP 183 93 0 6105 - SALARIES AND WAGES 92,847 153,969 145,094 158,626 75,195 159,785 159,785 6138 - MEDICARE 1,247 2,233 2,142 2,300 1,095 2,317 2,317 6139 - FICA 5,333 9,546 9,159 9,835 4,680 9,907 9,907 6141 - PENSIONS -PERA 4,310 8,435 9,275 8,773 4,743 10,859 10,859 6142 - WORKERS COMPENSATION 2,640 4 4,302 3,926 2,184 4,562 4,562 6144 - LONG -TERM DISABILITY INSURANCE 153 13 157 79 163 163 6145 - MEDICAL INSURANCE 12,480 714 12,960 3,942 10,800 10,500 6146 -- DENTAL INSURANCE 42 236 6147 - LIFE INSURANCE -BASIC 1 6 6148 - LIFE INSURANCE- SUPPIDEPEND 53 283 6125 - EMPLOYEE BENEFITS 13,529 36,982 25,701 37,951 17,247 38,608 38,308 6100 - TOTAL PERSONNEL SERVICES 106,376 190,951 170,795 196,577 92,442 198,393 198,093 6210 - OFFICE SUPPLIES 2 3,000 1,519 2,500 1,089 2,500 2,500 6211 - SMALL TOOLS & EQUIPMENT 1,725 3,400 1,379 3,400 77 3,400 2,900 6215 - EQUIPMENT -PARTS 111 600 756 600 103 600 600 6229 - GENERAL SUPPLIES 14,095 21,000 11,200 15,500 5,684 16,500 13,000 6205 - SUPPLIES 18,156 28,000 14,855 22,000 6,953 23,000 19,000 6235 - CONSULTANT SERVICES 0 0 0 0 52 0 0 6237 - TELEPHONE /PAGERS 904 1,000 932 1,000 468 1,000 1,000 6238 - POSTAGEIUPSIFEDEX 10 0 0 6239 - PRINTING 300 300 300 300 6240 - CLEANING SERVICE /GARBAGE 5,142 4,500 4,028 5,500 1,911 5,500 5,500 6249 - OTHER CONTRACTUAL SERVICES 2,666 2,500 1,854 3,000 2,480 3,600 3,600 6230 - CONTRACTUAL SERVICES 8,722 8,300 6,814 9,800 4,911 10,400 10,400 6255 - UTILITIES- ELECTRIC 42,020 44,000 41,588 44,000 17,8044 44,000 43,000 6256 _ UTILITIES- NATURAL GAS 20,903 25,000 12,120 23,000 8,371 21,000 16,000 6257 - UTILITIES- PROPANEJWATER /SEWER 738 1,000 718 1,000 506 1,000 1,000 6250 - UTILITIES 63,661 70,000 54,425 68,000 26,680 66,000 60,000 6265 - REPAIRS - EQUIPMENT 2,146 4,000 1,389 4,000 1,331 4,000 2,000 6266 - REPAIRS - BUILDING 15,066 23,000 11,628 23,000 1,260 23,000 18,000 6269 - REPAIRS -OTHER 525 525 525 525 6260 - REPAIRS AND MAINTENA 17,212 27,525 13,018 27,525 2,591 27,525 20,525 6277 - MILEAGE /AUTO ALLOWANCE 0 200 6 200 0 200 200 6280 - DUES & SUBSCRIPTIONS 12 0 6281 - UNIFORM/CLOTHING ALLOWANCE 1,420 1,000 1,653 1,000 375 1,800 1,800 6270 - TRAINING/TRAVEL/DUES 1,420 1,200 1,671 1,200 375 2,000 2,000 6200 - TOTAL OPERATING COSTS 109,171 135,025 90,783 128,525 41,509 128,925 111,925 6310 - RENTAL EXPENSE 50 400 17 200 0 200 200 6333 - GENERAL --CASH DISCOUNTS -31 -53 _19 6351 - VISA/BANK CHARGES 161 6399 - OTHER CHARGES 40 150 30 150 4 150 150 6300 - TOTAL OTHER EXPENDITURES 59 550 -6 350 147 350 350 6425 - VISA/BANK CHARGES 3 8 0 6400 - TOTAL VISA I BANK CHARGES 3 8 0 6720 - CAPITAL OUTLAY- FURNITURE & FIX 2,000 0 0 0 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 10,464 10,000 0 30,000 31,548 71,000 66,000 6700 - TOTAL CAPITAL OUTLAY 10,464 12,000 0 30,000 31,548 71,000 66,000 6001 - EXPENDITURES 226,073 =526 261,581 355,452 165,646 398,668 376,368 -236 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 42: AV COMMUNITY CENTER - 1900 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND SALARIES 6110 Salaries Full Time 51,813 53,144 53 54 54 6111 Salary- Parttime 62 62,198 62 62,696 91 91,585 6112 Salary - Seasonal Temporary 37 37 37 37 10,000 10 6123 Salary -Other 1 2 5 5 3 3 6138 Medicare 1,464 2 2 2 2 2 6139 FICA 6 9 9 9 9,907 9 6141 Pension - PERA 4,565 8 8 8 10 10 6142 Work Comp Ins 2 4 3 3 4 4 6144 Long -term Disability Insurance 153 157 157 163 163 6145 Hospital & Life Insurance 12 12 12 10 10,500 Total 115 190 196,577 196,577 198 198 6210 OFFICE SUPPLIES 2 3,000 2,500 2 2 2,500 Total 2 3,000 2 2 2 2 6211 SMALL TOOL & EQUIPMENT 3 3 3 3 3 1,900 Computer - Maintenance 1 000 Total 3,600 3,400 3 3 3 2,900 6215 SMALL EQUIPMENT PARTS 800 600 600 600 600 600 Total 800 600 600 600 600 600 6229 GENERAL SUPPLIES Program Materials Cleaning Chemicals /Paper Products 21,000 21 15 15,500 15 13,000 Computer - Maintenance 1 Total 21 21 15 15 16 13 6237 TELEPHONE Phones 1 1,000 1 1,000 1 1,000 Total 1 1 1 1, 000 1 1,000 6239 PRINTING/PUBLISHING AV Community Center Brochures 300 300 300 300 300 300 Total 300 300 300 300 300 300 6240 C. SERVICE/GARBAGE REMOVAL Garbage Removal /Clean Floors 4,000 4 5 5 5 5 Total 4 4 5,500 5 5' 5, 6249 OTHER CONTRACTUAL SERVICES Other 2 2, 500 3,000 3 3,000 3 WiFi 600 600 600 Total 2,000 2,500 3 3 3,600 3 6255 UTILITIES - ELECTRIC 44 44,000 44 44 44 43 Total 44 44 44 44,000 44 43,000 6256 UTILITIES - NATURAL GAS 27 25, 000 23 23 21,000 16 Total 27 25 23,000 23 21,000 16 6257 UTILITIES - OTHER Water /Sewer /Propane 1 11 1 1 1,000 1,000 Total 1 1,000 1 1 ,000 1,000 1,000 -237 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 42: AV COMMUNITY CENTER - 1900 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6265 REPAIRS - EQUIPMENT Miscellaneous 4 4,000 4 4,f]00 4,000 2,000 Total 4,000 4 4 4 4 2, 000 6266 REPAIRS - BUILDING 21,000 23 23,000 23 23 18,000 Total 21,000 23 23,000 23,000 23 18,000 6269 REPAIRS - OTHER 525 525 525 525 525 525 Total - 525 525 525 525 525 6277 MILEAGE ALLOWANCE Part-Time Staff 200 200 200 200 200 200 Total 200 200 200 200 200 200 6281 UNIFORM/CLOTHING ALLOWANCE 1,000 1,000 1 1,000 1, 800 1,800 Total 1 1,000 1 1 1 T800 6310 RENTAL EXPENSE 400 400 200 200 200 200 Total 400 400 200 200 200 Zoo 6399 OTHER CHARGES Misc 150 150 150 150 150 150 Total 150 150 15 150 150 150 6735 CAPITAL OUTLAY - OTHER IMPROVEMENTS Restore Hardwood Gym Floor 20 20,000 WiFi 9,000 AV Equip 1 Energy Upgrades 1 0 10 1 0,000 Kitchen Improvements (do in 2013) 5 Replace All Purpose Room Floor 20,000 20 Auto Floor Scrubber Machine 10 10 Volleyball Standards 15,000 151000 Kaivac Machine 61000 6,000 Hallways Aggregate Floor Re--Do 15 15,000 Total 10 10 30,000 30 000 71 66,000 6720 CAPITAL OUTLAY - OFFICE FURN Office Chairs 2,000 2 Total 2,000 2 Total Net of Personnel 146 147,575 158 159 200 178,275 TOTAL EXPENSES $ 262 $ 338 $ 355 1 $ 356,052 $ 398,668 $ 376,368 -238- WOOD 000, Apple Valle Notes: This pa left intentionall blank -239 - COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 44 1940 Aquatic Swim Center DESCRIPTION OF ACTIVITY The Apple Valley Family Aquatic Center is a child friendly family water park located in Johnny Cake Ridge Park. It is operated by the parks and recreation department as a general fund recreational facility. It contains two pools, a leisure pool and a lazy river pool, both of which has zero depth entries and fully accessible. The capacity of the facility is 1,900 people. The facility operates 12 hours per day typically, weather permitting. Water play features are distributed around a zero depth entry in the leisure pool. The facility has six water slides, two of which require inner tubes and empty into the lazy river. There are additional sand play areas, picnic shelters and a large number of lounge chairs for patrons. The concession operation serves a variety of snack foods, fountain drinks and treats. MAJOR OBJECTIVES FOR 2014 Create a target market list of possible groups /companies who may wish to rent the facility for an exclusive usage. IMPACT MEASURES 1 PERFORMANCE INDICATORS Actual Actual Adopted Projected Projected Item 2010 2011 2012 2013 2014 Open Swim Attendance 65,982 62 65 65,000 65,000 Resident Punch Card Sales 2,858 2,281 2,267 4 3,500 Non - Resident Punch Card Sales 418 254 252 500 400 Group Reservations 75 125 116 75 100 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2010 2011 2012 2013 2014 Temporary Status Personnel Schedule —(# positions Part Time Adopted Adopted Adopted Adopted Proposed Position Title 2010 2011 2412 2013 2014 Pool Manager 2 2 2 2 2 Concession Supervisor 1 1 1 1 1 Head Guard 13 13 13 13 13 Office Supervisor 1 1 1 1 1 Lifeguard 80 80 80 80 80 Attendant 26 26 26 26 26 -240 - Summary Budget Department 44 - Aquatic Swim Center 2010 2011 2011 2012 2012 2013 2014 Actual Adopted Actual Adopted Actual Adopted Proposed Revenue: Swim Center Revenues 521 500,000 481,376 534,000 521,602 534,000 520,000 Swim Center Concessions 87,056 90,000 101,156 90,000 87,125 90,000 90,000 Swim Center Rentals 3 5 2,730 5 7408 5,000 5 612 595 585,262 629,000 616,135 629,000 615 Expenditures: Salaries & Wages 276,535 287,850 255,215 285,000 291 271,500 285,000 Emp. Benefits 28,753 31 ,791 29,063 31 ,443 32 34,136 23,767 Supplies 25 35,600 24,614 34 23,482 29 32 Contractual Serv. 73,748 74,500 76 75,500 85,393 76 87,500 Utilities 87,699 1 06 88,231 107,000 81,437 101,000 95 Repairs & Maint. 12,649 7 20 16,000 3 20,000 20,000 Training/Travel /Dues 7 13 7 14,000 8 12,000 10,500 ether Exp. 1,419 1 29 1 26 4 1,800 1,300 Credit Card Fees 7,092 5,000 5 6,000 5,535 6 6 Items for Resale 50 50,000 46,658 51,000 52, 761 51 55,000 Capital Outlay - - - 61344 7 24 55,000 Total Exp 571, 015 613 555 628 591 619,336 671 Net addition to (use of) 41,374 (18,041) 29 557 24,758 9 (56,967) general revenues 2014 CAPITAL OUTLAY Electrical Improvements for Concessions $ 5 Diamond Brite Pool Shell., $35,000 Handicap Lift & Railings $10 Pool Vacuum $5 $ 55,000 -241 - City of Apple Valley Budget Summary 2014 Budget AQUATIC SWIM CENTER 2012 Council 2013 Council 06/30/13 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6111 -SALARY PART -TIME 3,193 6,296 5,416 6112 - SALARY - SEASONAL TEMP 247,820 281,500 282,531 271,500 73,864 281,500 281,500 6113 - OVERTIME- REGULAR EMPLOYEES 174 0 0 6114 - OVERTIME PART -TIME EMPLOYEES 3,500 77 0 0 3,500 3,500 6123 - SALARY -OTHER 0 0 0 0 6124 - OVERTIME - SEASONAL TEMP 4,028 2,157 128 6105 - SALARIES AND WAGES 255,215 285,000 291,060 271,500 79,408 285,000 285,000 6138 - MEDICARE 3,701 4,133 4,221 3,937 1,151 4,133 4,133 6139 - FICA 15,824 17,670 18,049 16,833 4,923 7,378 17,670 6141 - PENSIONS -PERA 867 0 476 0 425 254 254 6142 - WORKERS COMPENSATION 8,672 9,640 9,743 9,366 2,715 1,710 1,710 6125 - EMPLOYEE BENEFITS 29,063 31,443 32,489 30,136 9,215 13,475 23,767 6100 - TOTAL PERSONNEL SERVICES 284,278 316,443 323,548 301,636 88,623 298,475 308,767 6210 - OFFICE SUPPLIES 206 400 202 400 5 400 400 6211 - SMALL TOOLS & EQUIPMENT 386 5,000 1,362 2,500 0 2,500 2,000 6214 - CHEMICALS 481 1,000 1,095 1,000 694 1,500 1,500 6215 -- EQUIPMENT -PARTS 0 2,000 120 2,000 1,046 1,000 1,000 6229 - GENERAL SUPPLIES 23,541 26,000 20,704 23,500 14,838 28,000 28,000 6205 - SUPPLIES 24,614 34 23,482 29,400 16,583 33,400 32,900 6235 - CONSULTANT SERVICES 354 500 50 500 0 500 500 6237 - TELEPHONE/PAGERS 5,538 6,000 5,323 6,000 2,432 6,000 6,000 6238 - POSTAGEIUPSIFEDEX 17 0 0 6239 - PRINTING 890 1,500 825 1,500 804 1,500 1,500 6240 - CLEANING SERVICE /GARBAGE 1,802 2,500 1,815 2,500 0 2,500 2,500 6249 - OTHER CONTRACTUAL SERVICES 68,370 65,000 77,380 66,000 1,408 77,000 77,000 6230 - CONTRACTUAL SERVICES 76,971 75,500 85,393 76,500 4,643 87,500 87,500 6255 - UTILITIES - ELECTRIC 40,620 41,000 43,811 41,000 2,088 45,000 45,000 6256 - UTILITIES- NATURAL GAS 39,537 55,000 28,757 50,000 2,956 40,000 40,000 6257 - UTI LIT] ES- PROPANEIWATERISEWER 8,075 11,000 8,869 10,000 0 10,000 10,000 6250 - UTILITIES 88,231 107,000 81,437 101,000 5,0 95,000 95,000 6265 - REPAIRS- EQUIPMENT 9,750 10,000 2,782 10,000 0 10,000 10,000 6266 - REPAIRS - BUILDING 10,999 3,000 0 5,000 0 5,000 5,000 6269 - REPAIRS -OTHER 215 3,000 1,021 5,000 223 5,000 5,000 6260 - REPAIRS AND MAINTENA 20,964 16,000 3,803 20,000 223 20,000 20,000 6275 - SCHOOLSICONFERENCES /EXP LOCAL 956 3,000 438 3,000 419 1,000 1,000 6277 - MILEAGEIAUTO ALLOWANCE 335 1,000 295 1,000 0 1,000 500 6280 - DUES & SUBSCRIPTIONS 1,849 2,000 3,603 2,000 100 3,000 3,000 6281 - UNIFORM/CLOTHING ALLOWANCE 4,714 8,000 3,813 6,000 2,010 6,000 6,000 6270 - TRAINING/TRAVEVDUES 7,853 14,000 8,149 12,000 2,529 11,000 10,500 6200 - TOTAL OPERATING COSTS 218,633 246,900 202,265 238,900 29,022 246,900 245,900 6310 - RENTAL EXPENSE 0 700 0 700 0 500 500 6320 - REFUNDS & REIMBURSEMENTS 500 500 500 500 6322 - UNCOLLECTIBLE CHECKS /ACCOUNTS 0 500 0 500 0 200 200 6333 - GENERAL -CASH DISCOUNTS -22 -14 -5 6351 - VISA/BANK CHARGES 5 6,000 6,000 6399 - OTHER CHARGES 51 100 40 100 4 100 100 6301 - OTHER EXPENDITURES 29 1,800 26 1,800 4 7,300 7,300 6300 - TOTAL OTHER EXPENDITURES 29 1,800 26 1,800 4 7,300 7,300 6425 - VISA/BANK CHARGES 5,927 6,000 5,535 6,000 0 0 0 6400 -TOTAL VISA /BANK CHARGES 5,927 6,000 5,535 6,000 0 0 0 6540 - TAXABLE MISC FOR RESALE 46,658 51,000 52,761 51,000 6,541 55,000 55,000 6545 - NON - TAXABLE MISC FOR RESALE 60 6501 - TAXABLE/NON-TAXABLE MISC RESAL 46,658 51,000 52,761 51,000 6,601 55,000 55,000 6500 - TOTAL LIQUOR EXPENDITURES 46,658 51,000 52,761 51,000 6,601 55,000 55,000 6740 - CAPITAL OUTLAY- MACH/ EQ1OTHER 6,300 7,242 20,000 10,536 55,000 55,000 6700 - TOTAL CAPITAL OUTLAY 6,300 7,242 20,000 10,536 55,000 55,000 6001 - EXPENDITURES 555,525 628,443 591,376 619,336 134,786 662,675 671,967 -242 - CITY OF APPLE VALLEY 2013 BUDGET ACCOUNT DETAIL DEPT 44: AQUATIC SWIM CENTER - 1940 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL DEPT ADMIN ADOPTED ADOPTED ADOPTED PROP RECOMMEND 6111 Salary - Parttime 6112 Salary- Seasonal Temp 281,500 281,500 271 281,500 281,500 6114 Overtime - Temp 3,500 3 - 3 3 $00 6123 Salary -Other 2,850 - 6138 Medicare 4,174 4 3 4 4 6139 FICA 17,847 17 16,833 7,378 17,670 6141 Pension - PERA 254 254 6142 Work Comp Ins 9,770 9 9 1 1 6145 Hospital & Life Insurance Total 319,641 316,443 301 ,636 298,474 308,766 6210 OFFICE SUPPLIES 400 400 400 400 _ 400 Total 400 400 400 400 400 6211 SMALL TOOL & EQUIPMENT 6 5 2,500 2 2 Total 6 5 2 2,500 2 6214 CHEMICALS Cleaning Fluid, Chlorine, etc. 1200 1 1 1,500 1,500 Total 1 1 1 1,500 1 6215 EQUIPMENT - PARTS 2 2 2 1 1 Total 2 2 2,000 1, 000 1 6229 GENERAL SUPPLIES Lifeguard Equipment 22 22 20,500 20,000 20 Chairs, Tubes, Funbrella Canvas 4,000 4 3 8 8,400 Total 26 26 23 28 28 6235 CONSULTANT SERVICES Staff Vaccinations (Blood Borne) 500 500 500 500 500 Total 500 500 500 500 500 6237 TELEPHONE/PAGERS 5, 000 6 6,000 6 6,000 Total 5 6 6 6 6 6239 PRINTING/PUBLISHING Passes, Flyers 1,500 1 1 1,500 1, 500 Total 1,500 1 1,500 1 1 6240 GARBAGE SERVICE 2,500 2,500 2 2 2 Total 2 2 2 2 2 6249 CONTRACTUAL SERVICE Water Mgmt Program 65,000 65 66 73,000 73 Floor Resurfacing 3 000 3 000 WiFi 1 1,000 Total . 65 ) 000 65 66 77 77 6255 UTILITIES - ELECTRIC 40 41 41,000 45 45 Total 40,000 1 41,000 41,000 45 451000 -243 - CITY OF APPLE VALLEY 2+013 BUDGET ACCOUNT DETAIL DEPT 44: AQUATIC SWIM CENTER - 1940 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL DEPT ADMIN ADOPTED ADOPTED ADOPTED PROP RECOMMEND 6256 UTILITIES - NATURAL GAS 55 55,000 50 40,000 40,000 Total 55 55, 000 50,000 40 40,000 6257 UTILITIES - PROPANE & WATER 11, 000 11,000 10 10 10,000 Total 11 11 10 10 10,000 6265 REPAIRS - EQUIPMENT Pumps, Filters, Wiring and Lights 3 10 10 10,000 10,000 Total 3,000 10 10,000 10,000 10 6266 REPAIRS - BUILDINGS Miscellaneous 3 3 5 5,000 5,000 Total 3 3 5 51000 5 6269 REPAIRS - OTHER Miscellaneous 1 2 000 3,000 5 5 5 Total 1 3,000 5 5 5 6275 SCHOOL1CONFfEXP - LOCAL First Aid Training, Lifeguard Curt. 3 3,000 3,000 1 1 Total 3,000 3 3 1 1 6277 MILEAGE ALLOWANCE Mileage - Pool staff 1 1 1 1,000 500 Total 1 1, 000 1 1 500 6280 DUES & SUBSCRIPTIONS American Red Cross 1,500 2 21000 3 3 Total 1 2 2,000 3 3 6281 UNIFORM/CLOTHING ALLOWANCE Swim Suits /Staff Apparel 8 8,000 6 6 6,000 Total 8, 000 8,000 6 6 6,000 6310 RENTAL EXPENSE As Needed Pool rentals for preseason trainings 700 700 700 500 500 Total 700 700 700 500 500 6320 REFUNDS & REIMBURSEMENTS 500 500 500 500 500 Total 500 500 500 500 500 6322 Uncollectible Checks 500 500 500 200 200 Total 500 500 500 200 200 6399 OTHER CHARGES 100 100 100 100 100 Total 100 100 100 100 100 6425 VISA/Bank Charges 5 6 6,000 6 6 Total 5 6,000 6 6 6,000 6540 TAXABLE M1SC FOR RESALE Pop and Concessions 50 51 51,000 55,000 55,000 Total 50 _ 51,000 51,000 T 55 55,000 -244 - CITY OF APPLE VALLEY 2013 BUDGET ACCOUNT DETAIL DEPT 44: AQUATIC SWIM CENTER - 1940 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2014 2014 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL DEPT ADMIN 6740 CAPITAL OUTLAY - OTHER ITEMS ADOPTED ADOPTED ADOPTED PROP RECOMMEND Back -Up Pump for Lazy River 6 Fiberdek Replacement - 20 Electrical Improvements for Concessions 6 6 Diamond Brite Pool Shell 35 35,000 Handicap Lift & Railings - 1 0,000 10,000 Pool Vacuum - 5 5,000 Total - 6 20 55,000 55 Total Net of Personnel 293 312,000 317 364 363 TOTAL EXPENSES $ 613,041 $ 628 $ 619,336 $ 662 $ 671,967 -245 - COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 45 1920 Apple Valley Senior Center Expenses related to the operation of the Apple Valley Senior Center. The Senior Center provides modern amenities and areas for meetings and special events with seating for up to 220 in the 21,000 square foot facility. MAJOR OBJECTIVES FOR 2014 Market the facility to possible rental groups for increased revenue. Also, utilize the facility to serve the recreational interests of our senior population.. 2012 Total Senior center Members: 884 Individual city Breakdown. Apple Valley — 614; Burnsville — 72; Rosemount — 56;. Lakeville — 52; Eagan — 40; Farmington — 16; Bloomington -- 13; All others (7) — 21 IMPACT MEASURES I PERFORMANCE INDICATORS Actual Actual Adopted Projected Projected Item 2010 2011 2012 2013 2014 Senior Center Members 817 863 884 809 820 Large Event Rentals 57 $5 80 80 85 Meeting Room Rentals 43 79 60 60 70 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2010 2011 2012 2013 2014 Recreation Supervisor 11 1 1 1 1 1 Building Supervisor 2 2 2 1 1 Maintenance 11 1 1 1 1 1 Temporary Status Personnel Schedule —(# hours) Adopted Adopted Adopted Adopted Proposed Position Title 2010 2011 2012 2013 2014 Building Supervisor 2580 2580 2580 2580 2580 -246 - Summary Budget Department 45 -Apple Valley Senior Center 2010 2011 2011 2012 2012 2013 2014 Actual Adopted Actual Adopted Actual Adopted Proposed Revenue: Rentals 3,860 24 33,555 20 37,575 35,000 37,000 Rec Senior Programs 15,011 15,000 11,563 15,000 3 15,000 15,004 Rec Senior Rev -Reimb 2,488 2 703 2 643 1,000 1 21 37,400 45,821 37,000 40 51,000 53 Expenditures: Salaries & Wages 154,932 168,807 171,819 170,959 165 175,146 189 Emp. Benefits 45,793 53,975 47,998 54,330 48,792 54 53,679 Supplies 11,836 12,500 12,756 14,300 9 14,300 13,800 Contractual Serv. 12 15,500 13,629 15,200 15,610 14,700 17,000 Utilities 22,745 26,500 26,418 25 25,224 27,000 25,+040 Repairs & Maint. 1,242 1,000 6 4,500 4,574 6 4 Training /Travel /Dues 202 600 400 600 378 600 600 Other Exp. 156 2,000 1 1,000 863 1 1,000 Credit card Fees 549 1, 000 1,165 1 342 1, 000 1, 000 Capital outlay - 9 2 - - 6,500 5,000 Total Exp 249,964 290,882 285,034 287,889 271,707 301,013 31 0,560 Net addition to (use of) (228,605) (253,882) (239,213) (250,889) (230,997) (250 (257,560) general revenues 2014 capital outlay Digital Signage $2,560 Computer & Point of Sales System _ $2,560 $5 Department Priority: 1 Comprehensive Plan: Key 6 - Play and Preserve, Key 7 - Healthy and Active, Key 8 - Accessible. -247 - City of Apple Valley Budget Summary 2014 Budget APPLE VALLEY SENIOR CENTER 2012 Council 2013 Council 06130/13 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 118,789 117,951 102,492 120,946 59,426 124,112 124,112 6111 - SALARY PART -TIME 52,249 49,497 61,634 50,000 33,693 61,654 61,654 6112 - SALARY - SEASONAL TEMP 167 306 391 6114 - OVERTIME PART -TIME EMPLOYEES 0 135 0 6121 - INSURANCE CASH BENEFIT 614 1,391 755 6123 - SALARY -OTHER 3,511 4,200 3,715 3,715 6105 - SALARIES AND WAGES 171,819 170,959 165,958 175,146 94,265 189,481 189,481 6138 - MEDICARE 2,493 2,479 2,550 2,540 1,366 2,747 2,747 6139 - FICA 10,660 10,599 10,905 10,859 5,841 11,748 11,748 6141 - PENSIONS -PERA 11,616 12,394 12,628 11,299 6,778 13,737 13,737 6142 - WORKERS COMPENSATION 3,595 3,549 3,775 3,291 2,047 4,080 4,080 6144 - LONG -TERM DISABILITY INSURANCE 310 349 349 358 179 367 367 6145 - MEDICAL INSURANCE 16,569 24,960 14,662 25,920 7,885 21,600 21,000 6146 - DENTAL INSURANCE 1,154 1,415 766 6147 - LIFE INSURANCE -BASIC 21 23 11 6148 - LIFE INSURANCE- SUPPIDEPEND 1,581 2,485 983 6125 - EMPLOYEE BENEFITS 47,998 54,330 48,792 54,267 25,857 54,279 53,679 6100 - TOTAL PERSONNEL SERVICES 219,817 225,289 214,750 229,413 120,122 243,760 243,160 6210 - OFFICE SUPPLIES 116 300 211 300 230 300 300 6211 - SMALL TOOLS & EQUIPMENT 1,015 2,000 649 2,000 532 2,000 2,000 6215 - EQUIPMENT -PARTS 28 1 50 1,000 0 1,000 500 6229 - GENERAL SUPPLIES 11,596 11,000 9,055 11,000 2,772 11,000 11,000 6205 - SUPPLIES 12,756 14,300 9,966 14,300 3,534 14,300 13,800 6235 - CONSULTANT SERVICES 0 66 52 6237 - TELEPHONE/PAGERS. 0 0 0 0 0 0 0 6239 - PRINTING 585 1,200 384 1,200 325 1,000 1,000 6240 - CLEANING SERVICE /GARBAGE 1,000 989 0 193 1,000 1,000 6249 - OTHER CONTRACTUAL SERVICES 13,044 13,000 14,171 13,500 3,876 15,000 15,000 6230 - CONTRACTUAL SERVICES 13,629 15,200 15,610 14 4,446 17,000 17,000 6255 - UTILITIES-ELECTRIC 19,263 20,000 19,425 20,000 8,196 20,000 18,000 6256 - UTILITIES- NATURAL GAS 5,110 4,000 3,075 5,000 2,579 5,000 4,500 6257 - UTI LIT[ ES- PROPANEIWATERIS EWER 2,044 2,000 2,724 2,000 226 3,000 2,500 6250 - UTILITIES 26,418 26,000 25,224 27,000 11,001 28,000 25,000 6265 - REPAIRS - EQUIPMENT 228 1,500 590 1,500 140 1,500 1,000 6266 - REPAIRS- BUILDING 6,440 3,000 3,984 5,000 852 5,000 3,000 6260 - REPAIRS AND MAINTENA 6,667 4,500 4,574 6,500 993 6,500 4,000 6275 - SCHOOLSICONFERENCESIEXP LOCAL 61 200 135 200 0 200 2.00 6277 - MILEAGE/AUTO ALLOWANCE 211 100 39 100 85 100 100 6280 - DUES & SUBSCRIPTIONS 30 100 0 100 15 100 100 6281 - UNIFORM/CLOTHING ALLOWANCE 98 200 203 200 120 200 200 6270 - TRAINING/TRAVEL/DUES 400 600 378 600 220 600 600 6200 - TOTAL OPERATING COSTS 59,869 60,600 55,751 63,100 20,194 66,400 60,400 6333 - GENERAL -CASH DISCOUNTS -23 -17 -7 6351 - VISA/BANK CHARGES 187 1,000 1,000 6399 - OTHER CHARGES 1,398 1,000 880 1,000 0 1,000 1,000 6301 - OTHER EXPENDITURES 1,375 1,000 863 1,000 180 2,000 2,000 6300 - TOTAL OTHER EXPENDITURES 1,375 1,000 863 1,000 180 2,000 2,000 6425 - VISA/BANK CHARGES 1,165 1,000 342 1,000 0 0 0 6400 - TOTAL VISA I BANK CHARGES 1,165 1,000 342 1,000 0 0 0 6720 - CAPITAL OUTLAY- FURNITURE & FIX 2,807 0 0 6,500 6,607 0 0 6725 - CAPITAL OUTLAY - OFFICE EQUIP 0 0 5,000 5,000 6700 - TOTAL CAPITAL OUTLAY 2,807 0 0 6,500 6,607 5,000 5,000 6001 - EXPENDITURES 285,033 287,889 271,705 301,013 147,103 317,160 310,560 -248 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 45: APPLE VALLEY SENIOR CENTER - 1920 COMPANY 1 000: GENERAL FUND JDE 20311 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 61103 SALARIES 116 117,951 120 120,946 124 124 6111 Salary- Parttime 50 49 50 50,000 61 61,654 6123 Salary -Other 1,671 3 4 4 3 3 6138 Medicare 2 2,479 2 2,540 2,747 2 6139 FICA 103,466 10 10,859 10,859 11 11 6141 Pension - PERA 12,239 12 11 11,299 13 13 6142 Work Comp Ins 3,549 3,291 3 4 4,080 6144 Long -term Disability Insurance 342 349 358 358 367 367 6145 Hospital & Life Insurance 24 24 25 25,920 21 21,000 Total 219,262 225, 289 229,413 229 243,760 243,160 6210 OFFICE SUPPLIES 500 300 300 3030 300 300 Total 500 300 300 300 300 300 6211 SMALL TOOL & EQUIPMENT 17000 2, 000 2, 000 2 2 2 Total 1, 000 2 2 2 2 2,000 6215 SMALL EQUIPMENT PARTS 1 1, 000 1,000 1 1 500 Total 1 1,000 1 1 1 500 6229 GENERAL SUPPLIES Program Materials 5 5,500 5,500 5 5 5 Cleaning Chemicals /Paper Products 5 5 5 5 5 5 Total 10 11 11 11 11 11 6237 TELEPHONE/PAGERS Phones 200 - - - Total 2003 - - - - 6239 PRINTINGIPUBLISHING 800 1,200 1 1 1 1 Total 800 1 1 1 1, 000 1 6240 C. SERVICE/GARBAGE REMOVAL Garbage Removal /Clean Floors Floor /Carpet Cleaning 2 1 1 1 Total 2 1 - - 1 1 6249 OTHER CONTRACTUAL SERVICES Outing Fees 11 9 9 9 10 10 Heating /Cooling Prevent. Maintenance 2,600 3 3 3,400 3,400 Elevator Inspection 920 900 1 1 1 1 Alarm Monitoring 500 300 300 300 500 500 Total 12 13,000 13,500 13,500 15,000 15 6255 UTILITIES - ELECTRIC 17,000 20 20 20 20 18 Total 17 20 20 20,000 20 18 6256 UTILITIES - NATURAL GAS 8 4 5,000 5 5,000 4 Total 8 4,000 5 5,000 5 4 6257 UTILITIES - OTHER Water /Sewer /Propane 1,500 2 2 2 3 2,500 Total 1,500 2 2 2 3 2 6265 REPAIRS - EQUIPMENT Miscellaneous 500 1 1,500 1 1 1 Total 500 1 1 1 1 1 6266 REPAIRS - BUILDING 500 3 51000 5 5 3,000 Total 500 3 5, 000 5 5 3,000 6275 SCHOOLS/CONFERENCES 200 200 200 200 200 200 Total 200 t 200 200 200 200 200 -249 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 45: APPLE VALLEY SENIOR CENTER - 1920 COMPANY 1000: GENERAL FUND JDE 2011 2012 2013 2013 2014 2014 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6277 MILEAGE ALLOWANCE Part -Time Staff 100 100 100 100 100 100 Total 100 100 100 100 100 100 6280 DUES & SUBSCRIPTIONS MASS 104 100 100 100 100 100 Total 100 100 100 100 100 100 6281 UNIFORMICLOTHING ALLOWANCE 200 200 200 200 200 200 Total 200 200 200 200 200 200 6399 OTHER CHARGES M Isc 2 1,000 11000 1, 000 1 1,000 Total 2 1,000 1, 000 1 1 1,000 6351 VISA/BANK CHARGES 1,000 1 1 1 1 1, 000 Total 1 1 1 1 1 1, 000 6720 CAPITAL OUTLAY - OFFICE FURN Dance Floor 9,000 Industrial Carpet Extractor 6 6,500 Total 9 - 6,500 6 - - 6725 CAPITAL OUTLAY - OFFICE EQUIP Digital Signage 2 2,5070 Computer/ PUS System 2 2 500 Total - - - - 5 5 Total Net of Personnel 68 62,600 71,600 71 73 67 TOTAL EXPENSES $ 287,362 $ 287 $ 301 $ 301 $ 317 $ 3101560 -250- 006 60SIR Soo Apple Valle Notes: This pa left intentionall blank -251- COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 4 3 1970 Cable TV DESCRIPTION OF ACTIVITY Cable TV represents the expenses that related to cable television non - meeting programming and all webcasting that pertains to or benefits primarily exclusively Apple Valley. The majority of the operating expenses relating to cable television are covered jointly by the Cities of Apple Valley, Farmington, and Rosemount. The Cable TV budget covers supplies and equipment used exclusively by Apple Valley for its meeting coverage, cable- related legal expenses, webcasting fees, production costs for two regularly produced programs, and a transfer to the joint powers Commission to fulfill the City's financial obligation for the Commission budget. MAJOR OBJECTIVES FOR 2014 1. Produce 5 episodes of Valley Beat (Police educational program) 2. Produce 6 episodes of Hook & Ladder (Fire educational program) 3. Webcast all produced programming to supplement cable television 4. Interface with Commission staff for cable franchise renewal 5. Replace control room and recording equipment. IMPACT MEASURES 1 PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2010 2011 2012 . 2013 2014 Valley Beat episodes 6 6 4 6 6 Hook & Ladder episodes 6 6 4.5 6 6 Council meetings 25 23 26 25 25 Planning Commission 22 17 18 24 24 meetings Parks Advisory meetings 5 5 5 5 5 Regular Status Personnel Schedule — FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2010 2011 2012 2013 2014 None Temporary Status Personnel Schedule Adopted Adopted Adopted Adopted Proposed Position Title 2010 2011 2012 2013 2014 None -252 - Summary Budget Department 43 Cable TV 2010 2011 2011 2012 2012 2013 2014 Actual Adopted Actual Adopted Actual Adopted Proposed MMMMMMMNM� Revenue: Franchise Fee 564 450,000 583,782 450 450 41,170 564, 663 450X0 583 450 450,000 - 41 Expenditures: Salaries & Wages 476 - 400 - 160 - - Ernp. Benefits - - - - - - - Supplies 616 875 237 875 924 900 840 Contractual Serv, 5 20 143 20 200 19,950 19,950 Repairs & Maint. 1 454 941 450 8,731 1 380 Training /Travel /Dues 105 - - - - - - Other Exp. / Transfer out 12,241 12 15,473 12,800 18 12,800 20,000 Capital outlay - - - - - 21,126 34,625 17,194 34,625 28,076 34,650 41,170 Net addition to (use of) 543,537 415 566,588 415 421,924 (34,650) - general revenues 2014 CAPITAL OUTLAY Replace majority of control room and Council Chambers recording equipment With digital HD equipment. -253 - City of Apple Valley Budget Summary 2014 Budget CABLE TV 2012 Council 2013 Council 06130113 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6112 - SALARY - SEASONAL TEMP 400 160 _488 6105 - SALARIES AND WAGES 400 160 -488 6125 - EMPLOYEE BENEFITS 0 0 0 6100 - TOTAL PERSONNEL SERVICES 400 160 -488 6210 - OFFICE SUPPLIES 212 350 240 375 0 350 0 6211 - SMALL TOOLS & EQUIPMENT 0 75 0 75 0 70 0 6215 - EQUIPMENT -PARTS 25 150 684 150 0 140 0 6229 - GENERAL SUPPLIES 0 300 0 300 91 280 0 6205 - SUPPLIES 237 875 924 900 91 840 0 6235 - CONSULTANT SERVICES 143 20,500 200 19,950 0 19,950 0 6230 - CONTRACTUAL SERVICES 143 20,500 200 19,950 0 19,950 0 6265 - REPAIRS- EQUIPMENT 941 450 8,731 1,000 1,041 380 0 6266 - REPAIRS - BUILDING 6260 - REPAIRS AND MAINTENA 941 450 8,731 1,000 1,041 380 D 6270 - TRAIN INGITRAVEUDUES 0 0 0 6200 - TOTAL OPERATING COSTS 1,321 21,825 9,854 21,850 1,132 21,170 0 7110 - TRANSFER TO OTHER FUNDS 15,473 12,800 18,061 12,800 0 20,000 0 7100 - TOTAL TRANSFERS 15,473 12,800 18,061 12,800 0 20,000 0 6001 - EXPENDITURES 17,194 34,625 28,076 3400 645 41,170 0 -254 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 43: CABLE TV -1970 COMPANY 1000: CABLE TV FRANCHISE FEE FUND (NEW IN 2013) JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN 6210 OFFICE SUPPLIES ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND Misc. 350 350 375 375 375 (25) Total 350 350 375 375 350 - 6211 SMALL TOOLS & EQUIPMENT Misc. 75 75 75 75 75 - 5) - Total 75 75 75 75 70 - 6215 EQUIPMENT - PARTS Misc. 150 150 150 150 150 - (10) - Total 150 150 150 150 140 - 6229 GENERAL SUPPLIES Dubbing tapes, cables, etc. 300 300 300 300 300 _ ( Total 300 300 300 300 280 - 6235 CONSULTANT SERVICES Legal Fees (Not Reimbursable) 750 5 5 5 5 _ Police Beat Programming 6,575 5,575 6,575 5 6 - Hook & Ladder Programming 6,575 6,575 6 6,575 6,575 Park and Rec Comm Meetings 1,000 1,000 1 ,000 1,000 1 - Other Programming - Webcasting Fee ($395 per month) 5,600 - Award apps/ peer reviews Total 20,500 19,950 19,950 19 19,950 - 6265 REPAIRS - EQUIPMENT 450 1 1,000 4,000 450 - (70) - Total 45 1,000 1,000 4,000 380 - 6740 CAPITAL OUTLAY - OTHER ITEMS Control Room Replacement Project 250,000 - Moved to Cable TV Capital Projects Fund (250,000) - Total - - - 7110 TRANSFER TO CABLE TV FUND 12,800 12,800 12,800 14 20,000 - Tota 12,800 12 12 14,000 20 - TOTAL EXPENSES 34,625 34,625 34 38,850 41 - -255 - COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 47 1950 Insurance DESCRIPTION OF ACTIVITY This Business Unit accounts for the unallocated property and workers compensation insurance charges for the General Fund MAJOR OBJECTIVES FOR 2014 Work with staff to lower Worker Compensation Experience Modifier. The trend in the worker compensation experience modifier has declined over the past few years based on a positive experience over the past few years. IMP MEASURES 1 PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2010 2011 2012 2013 2014 Worker Comp Exp. modifier 1.03 .91 .80 .80 .75 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2010 2011 2012 2013 2014 None Summary Budget Department 47 Insurance 2010 2011 2011 2012 2012 2013 2014 Actual Adopted Actual Adopted Actual Adopted Pra used Revenue: Expenditures: Salaries & Wages - - Emp. Benefits 4,195 5,000 6,286 6,000 8,899 6,000 6,000 Other Exp. 257,000 268,000 268,000 260,200 260,200 265,000 262,000 Capital outlay - - - - Net provision to (use 261 273 274 266,200 269,099 271,000 268,000 of enerai revenues 2014 CAPITAL OUTLAY none -256 - City of Apple Valley Budget Summary 2014 Budget INSURANCE 2012 Council 2013 Council 06/30113 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6105 SALARIES AND WAGES 0 0 0 0 D 0 D 6142 - WORKERS COMPENSATION 0 5,000 0 0 0 0 0 6143 - UNEMPLOYMENT COMPENSATION 6,286 0 8,899 6,000 10,279 6,000 6,000 6125 - EMPLOYEE BENEFITS 6,286 6,000 8,899 6,000 10,279 6,000 6,000 6100 - TOTAL PERSONNEL SERVICES 6,286 6,000 8,899 6,000 10,279 6,000 6,000 6311 - INSURANCE - PROPERTY /LIABILITY 268,000 260,200 260,200 265,000 132,500 267,000 262,000 6300 - TOTAL OTHER EXPENDITURES 268,000 260,200 260,200 265,000 132,500 267,000 262,000 6001 EXPENDITURES 274,285 266,200 269,099 271,000 142,779 273,000 268,000 -257 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 47: INSURANCE -1950 COMPANY 1000: GENERAL FUND J.DE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6142 Workers' Compensation Insurance 309,000 6143 Unemplo Costs 5,000 6,000 6,000 13,000 6,000 6, 000 Total 314,000 6,000 6,000 13,000 6,000 6,000 6235 CONSULTANT SERVICES Total 6311 INSURANCE Automobile 38,000 40,700 26,500 26$500 35s000 35,000 Propert 102,600 102,600 113,000 108,000 General Liabilit 178,000 173,100 86,400 86t400 63,000 63,000 Boiler and Machiner 10,000 8,800 8,500 8,500 12,000 12,000 Umbrella 40,400 34,300 37,400 37,400 41,000 41,000 Emplo Bonds 1,600 3,300 3,600 3,600 3,000 3,000 Total 268,000 260,200 265,000 265,000 267,000 2627000' Total Net of Personnel 268,000 260,200 265,000 265,000 267,000 262,000 TOTAL EXPENSES $ 582,000 266,200 $ 271,000 278,000 1$ 273,000 $ 268,000 -258- 080 0000 0000* *we* 000 Apple Va e Notes This pa left intentionall blank -259 - COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 48 1980 Contingency DESCRIPTION OF ACTIVITY The Council contingency business unit provides the city Council with the financial ability to address unbudgeted items that come up after the levy is adopted. In recent years fuel costs remain volatile and could exceed individual department budgets. In 2013 the election equipment is being replaced according to Dakota county and the city will be expected to cover its share of those costs, there is a provision in the City Clerk program budget for these costs but there is the possibility that additional costs may be incurred. MAJOR OBJECTIVES FOR 2014 IMPACT MEASURES 1 PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2010 2011 2912 2013 2014 Summary Budget Department 48 Contin enc 2010 2011 2011 2012 2012 2013 2014 Actual Adopted Actual Adopted Actual Adopted Proposed Expenditures: Supplies - - - - 278 - - Contractual Serv, - - - - - - - Uther Exp. - 135,175 165,791 27,564 165 124,190 Capital outlay - - - - - - Total - 135,175 - 165,791 27 165,000 124,190 2014 CAPITAL OUTLAY: none -260 - City of Apple Valley Budget Summary 2014 Budget CONTINGENCY 2012 Council 2013 Council 06130/13 2014 2014 Object 2011 Adopted 2012 Adopted YTS Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6229 - GENERAL SUPPLIES 0 278 0 6205 - SUPPLIES 0 278 0 6249 - OTHER CONTRACTUAL SERVICES 0 27,564 0 6230 - CONTRACTUAL SERVICES 0 27,554 0 6200 - TOTAL OPERATING COSTS 0 27,842 0 6399 - OTHER CHARGES 165,791 165,000 160,000 124,190 5301 - OTHER EXPENDITURES 0 165,791 0 165,000 0 1fi0,000 124,190 6300 - TOTAL OTHER EXPENDITURES 0 1 65,791 0 165,000 0 160,000 124,190 7110 - TRANSFER TO OTHER FUNDS 1 1,519,000 0 7100 - TOTAL TRANSFERS 1 ,748,007 1,51 9,000 0 6001 - EXPENDITURES 1,748,007 165,791 1,545,842 155,000 0 160,000 124,190 -261 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 48: CONTINGENCY -- 1960 COMPANY 1000: GENERAL FUND ME 2011 2012 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL DEPT ADMIN ADOPTED ADOPTED ADOPTED PROP RECOMMEND 6399 OTHER CHARGES General Contingency 135,176 1 05,791 106,000 93,000 57,190 $.50 per gallon for fuel 60,000 60,000 60,000 60,000 potential Labor Negotiation Consultant ($7,000) - 7 7 Total 135,175 165 165 160 124,190 Total Net of Personnel 135,175 165,791 165,000 160 124,190 TOTAL EXPENSES $ 1 35,175 $ 165,791 $ 165 $ 160,000 $ 124,190 -262 - 0*0 0000 00000 000# 0.0 Apple Valley Notes This page left intentionally blank -263 - COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 2005 53 2005 LGAIEq u i pment Certificates DESCRIPTION of ACTIVITY The Equipment Certificates Fund accounts for larger priced pieces of equipment that are financed through the issuance of equipment certificates. The equipment certificates are repaid with a property tax levy in future years. The City is in the process of implementing a Vehicle and Equipment Replacement Fund to (VERF) provide funding for these same types of purchases. The VERF fund is currently being phased in and includes the general government departments except for the Streets and Parks Maintenance Departments. MAJOR OBJECTIVES FOR 2014 Beginning with the 2014 operating budget the Equipment Certificates fund will be used only for the purchases for the Streets and Parks Maintenance Department.. Summary Budget Department 53 - LGAIE ui ment Certificates 2011 2011 2012 2012 2013 2013 2014 Adopted Actual Adopted Actual Adopted Projected Proposed Revenue: Investment Earnings 3,000 10 2 7 6 4 3 Equip. Cert. Issued 685,000 796 11338 4411000 - 691,000 Sale Proceeds - 14,000 - - 30, 000 122 Transfer from Future Cap Proj - - - - - - Transfer from Eq Cert Debt Fug - - - - 688 24,335 798 1 447,ono 34,500 816,900 Expenditures. Capital outlay: Public Saftey Equip. 375,000 - 498,000 - - 498,000 - Public Works Equip. 31 0,000 353,819 221 203 143,000 143 484,000 Parks Equip. - 77,200 71,685 176,000 304,000 309 Other Exp. (bond issuance cos ) - 0 18,655 20,000 Total 585, 000 353,819 796, 200 293, 909 319 945, 000 813,500 Fund Balance Beginning of Year $ 455,704 $ 455,704 $ 126,220 $ 126 $ 452,301 $ 1,178, 089 $ 267,589 Revenues 688,000 24 798 1 447,000 34 816,900 Expenditures (685 (353 (796,200) (293,909) (319,000) (945,000) (813,500) End of Year $ 458,704 $ 126,220 $ 452,301 $ 1 $ 580 $ 267 $ 270,989 -264- 20'14 CAPITAL OUTLAY Replace Sterling Dump truck (unit # 310) $ 200,000 Replace Sterling Dump truck (unit # 312) $ 200,000 Replace Chev 314 Ton Pickup 4x4 (unit # 337) $ 34 Replaced Toolcat 5600 (unit # 346) $ 50,000 $484,000 Replace Dodge 1 / Ton Quad Cab Pickup (unit # 225) $ 23,000 Replace Ford 1 Ton Drop Side Dump Truck (4 -WD) 9' Unimount Pro -Plus Plow (unit # 230) $ 39,000 Replace Ford 1 Ton Drop Side Dump Truck (4 -WD) 9' Unimount Pro -Plus Plow (unit # 249) $ 39,009 Replace Ford 1 Ton Drop Side Dump Truck (4 -WD) 9' Unimount Pro -Plus Plow (unit # 250 } $ 39,000 Replace 2006 Toro GM4700 -D Mower (unit ## 218) $ 54,000 Replace 2007 Toro GM4700 -D Mower (unit # 220) $ 54,000 Replace 2008 Kawasaki 4x4 Mule 3010 (unit # 255) $ 13,500 Replace 1997 Smithco Grass Sweeper 77 -100 -B (unit # 256 } $ 23,000 Replace 2004 Cushman 4 -Wheel Truckster W /Groomer- Leveler & Rollbar (unit # 257 } $ 25,000 $309,500 $ 793,500 City of Apple Valley -265 - Budget Summary 2014 Budget LGAIEQUIP CERTIFICATES 2012 Council 2013 Council 06130113 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admire Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6730 - CAPITAL OUTLAY- TRANSPORTATION 353,819 140,054 0 6740 - CAPITAL OUTLAY - MACH /EQ/OTHER 0 0 135,200 319,000 133,895 793,500 793,500 5701 - TOTAL CAPITAL OUTLAY 353,819 0 275,254 319,000 133,895 793,500 793,500 6700 - TOTAL CAPITAL OUTLAY 353,819 0 275,254 319,000 133,895 793,50+0 793,500 7002 - BOND ISSUANCE DISCOUNT 6,003 0 7010 - BOND ISSUANCE EXPENSES 12,652 0 20,000 24,000 7001 - TOTAL INTEREST AND FISCAL FEES 18,655 0 20,000 20,000 7000 - TOTAL INTEREST AND FISCAL FEES 18,655 0 20,000 20,000 6001 - EXPENDITURES 353,819 0 293,909 319,000 133,895 813,500 813,500 -266- else goes 00*00 0000 000, Apple Valle Notes: This pa left intentionall blank -267 - COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 2010 70 2012 Cable Joint Powers DESCRIPTION OF ACTIVITY The cable -Joint Powers Department is responsible for carrying out the following duties. • Televise live and pre- produced programming for the cities of Apple Valley, Farmington, and Rosemount to cable subscribers and over the internet. • Monitor the cable company for Franchise Agreement compliance, as well as federal and state cable communications laws and regulations that can affect the cities. • Design, procure, install, and maintain cable and video production equipment and facilities as determined by the cable commission and its Members cities. • operate and program Government Access channels 16 and 22 and Public Access channel 12. • Monitor the use of Educational Access channel 10 that is granted by the Member cities to Independent school Districts 192 and 196. • Monitor video and audio signal quality of the cable access channels and maintain it at a level equal to or better than non - access channels on the cable system. • communicate between cable users and the cable commission Member cities, and process complaints that customers have been unable to resolve with the cable company. • Advise the commission on cable administrative, operations, programming, and management policies. MAJOR OBJECTIVES FOR 2015 1. Perform all duties described in the Description of Activities. 2. Assist the member cities in upgrading their control room and council chambers camera system equipment. 3. continue monitoring for any changes in franchise compliance or service delivery by the cable company. 4. Televise live and replay city meetings as agreed by the Cable commission Member cities. 6. Produce and replay six episodes of Valley Beat for the city of Apple Valley. 6. Produce and replay six episodes of Hook & Ladder for the city of Apple Valley, 7. Produce and replay the annual state of the city Address for each of the cable commission Member cities. 8. Produce Public Service Announcements (PSAs) that promote public safety and increase awareness of resources and other types of information that is deemed to be in the public interest. 9. obtain and replay programming from non -city agencies and organizations that promote public safety, and increase awareness of resources and other types of information that is deemed to be in the public interest. 10. Produce and replay other TV programs as directed by the Member cities. 11. Expand the amount of city cable programming available on the Member Cities websites. 12. continue involvement with the Minnesota Association of community Telecommunications Administrators (MACTA), the League of Minnesota cities -268 - (LIVIC), the National Association of Telecommunications officers and Advisors (NATOA), and the Alliance for Community Media (ACM) in order to more effectively understand and engage telecommunications issues that can impact the Member cities. 13. Monitor ongoing efforts to pass statewide cable franchise legislation, and address and respond as necessary on behalf of the Member cities best interests. 14. Monitor new movement in the U.S. Congress toward rewriting the federal telecommunications law, and ongoing efforts by the telecommunications industry to undermine local government Right -of -Way authority and consumer protections. 15. Advise the Member cities staff on methods for improving their presentation of visual materials during televised meetings. 16. Advise the Member cities staff on methods for improving their use of the technology embedded into the Council chambers and meeting rooms. 17. Process and work to resolve cable complaints. 18. continue to explore and employ more effective and efficient ways to deliver and improve services. 19. continue to monitor and evaluate voice - recognition technology for future application of closed captioning to the programming on the cities cable access channels. 20. Research and evaluate video equipment technology used in live and pre - produced programming for necessary replacement, as well as upgrades needed to produce all cable access programming in High Definition Television. 21. Maintain current service levels with a minimal budget increase, despite obligatory increases in some salaries and benefits and the loss of one part -time position. 22. Prepare and present the proposed 2015 budget to the cable Commission. IMPACT MEASURES I PERFORMANCE INDICATORS Projected Projected Projected Projected Projected Item 2010 2011 2012 2013 2014 # of Cable Customers 20,358 20,900 10,500 19,800 19,800 # of City Meetings Cablecast 130 140 130 130 130 # of other 1st Run Programs 65 60 65 60 60 Cablecast Total Hours of Programming 4 4,470 5,000 4 4,500 Cablecast Estimated # of Bulletin Board 325 400 450 500 500 Message OUTCOME MEASURES Projected Projected Projected Projected Projected 2010 2011 2012 2013 2014 Cost per household $1.45 $1.45 $1.46 $1.45 $0 from General Fund Cost per cable $6.00 $6.00 $6.00 $6.00 $6.00 Subscriber Annuall -269 - Regular Status Personnel Schedule - FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2010 2011 2012 2013 2014 Cable Coordinator 1 1 1 1 1 Cable Production Asst, 1 1 1 1 1 Temporary status Personnel schedule - Flours (Part Time Adopted Adopted Adopted Adopted Proposed Position Title 2010 2011 2012 2013 2014 Cable Access Prod. Asst. 520 520 -0- -0- -0 Cable Operators 1120 1120 1120 1120 1120 F � Summary Budget Department 70 Cable TV Joint Powers 201 2011 2011 2012 2012 2013 2014 Actual Adopted Actual Adopted Actual Adopted Revenue: PEG Fees 71,756 74,000 70,361 71,000 68,396 71,000 71,000 Other City Shares 83,996 85,804 80,804 86,458 86,992 88 90,868 Investment Earnings 2 2,000 5,947 2,000 2,431 2,000 2,000 Transfer from Other Funds 12,241 12,800 15,473 12,800 18,061 12,800 12,800 Other Misc rev. 308 13,150 - - 547 15,879 20,217 170 547 187 172 585 172 176 190 196,885 Expenditures: Salaries & Wages 120,822 120,661 119,533 122,783 111,509 125,187 128,902 Emp. Benefits 35,616 43,796 36,812 44 32,181 45,322 46 Supplies 1 3 1,925 3,400 2,601 3,100 3,250 Contractual sere. 1,914 5,800 551 2 5,272 2,300 2,800 Repairs & Maint. 5,627 3,250 962 2,828 863 3 4 Training /Travel /Dues 6,074 7,850 8,842 7,537 5,056 7 8,200 Other Exp. 4,027 - 1,577 300 3,039 3,450 3,500 Capital outlay 9,043 - 15,653 - 7,915 - 184,626 184,757 185,855 186, 065 168,436 190 196 Net addition to (use of } (14,079) 2,997 (13,270) (13,807) 7,991 - - g eneral revenues 2014 CAPITAL OUTLAY None -270 - City of Apple Valley Budget Summary 2014 Budget CABLE TV JOINT POWERS RESERVE 2012 Council 2013 Council 06130/13 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6110 - SALARY- REGULAR EMPLOYEES 107,174 106,392 97,847 105,206 53,983 107,311 107,311 6111 - SALARY PART -TIME 11,395 13,125 12,600 13,500 6,133 15,000 15,000 6112 - SALARY - SEASONAL TEMP -480 0 -160 0 488 0 0 6113 - OVERTIME- REGULAR EMPLOYEES 883 1,000 2,326 1,000 675 1,000 1,000 6121 - INSURANCE CASH BENEFIT 1,444 1,221 694 6122 - COMP REQUEST -883 -2,326 -581 6123 - SALARY -OTHER 2,266 5,481 5,591 5,591 6105 - SALARIES AND WAGES 119,533 122,783 111,509 125 61,392 128,902 128,902 6138 - MEDICARE 1,794 1,780 1 ,672 1,815 908 1,852 1,852 6139 - FICA 7,670 7,614 7,147 7,762 3,883 7,918 7,918 6140 - HOSPITAL & LIFE INSURANCE 24,560 25,920 0 0 6141 - PENSIONS -PERA 7,778 8,902 7,222 9,004 3,998 9,185 9,185 6142 - WORKERS COMPENSATION 616 646 561 501 315 512 512 6143 - UNEMPLOYMENT COMPENSATION 440 36 0 6144 - LONG -TERM DISABILITY INSURANCE 298 315 275 320 159 327 327 6145 - MEDICAL INSURANCE 17,215 0 14,101 0 7,885 26,439 26,439 6146 - DENTAL INSURANCE 709 730 471 6147- LIFE INSURANCE -BASIC 23 20 11 6148 - LIFE INSURANCE- SUPPIDEPEND 270 416 203 6125 - EMPLOYEE BENEFITS 36,812 44,217 32,181 45,322 17,835 46,233 46,233 6100 - TOTAL PERSONNEL SERVICES 156,345 167,000 143,689 170,509 79,226 175,135 175,135 6210 - OFFICE SUPPLIES 37 800 195 400 0 450 450 6211 - SMALL TOOLS & EQUIPMENT 754 700 370 300 199 350 350 6215 - EQUIPMENT -PARTS 509 800 203 400 250 450 450 6229 - GENERAL SUPPLIES 624 1,100 1,833 2,000 399 2,000 2,000 6205 - SUPPLIES 1,925 3,400 2,601 3,100 848 3,250 3,250 6231 - LEGAL SERVICES 733 6235 - CONSULTANT SERVICES 73 1,500 4,598 1,500 16,562 2,000 2,000 6237 - TELEPHONE/PAGERS 458 800 541 800 280 800 800 6238 - POSTAGEIUPSIFEDEX 20 101 0 6239 - PRINTING 0 32 0 6230 - CONTRACTUAL SERVICES 551 2,300 5,272 2,300 17,576 2,800 2,800 6265 - REPAIRS - EQUIPMENT 962 2,828 0 3,100 0 4,000 4,000 6269 - REPAIRS -OTHER 0 863 0 6260 - REPAIRS AND MAINTENA 962 2,828 863 3,100 0 4,000 4,000 6275 - SCHOOLS /CONFERENCESIEXP LOCAL 630 1,187 640 800 35 800 800 6277 - MILEAGE/AUTO ALLOWANCE 3,532 4,600 3,851 4,600 1,694 4,800 4,800 6280 - DUES & SUBSCRIPTIONS 4,680 1,750 565 2,350 1,750 2,600 2,600 6270 - TRAININGITRAVEUDUES 8,842 7,537 5,056 7,750 3,479 8,200 8,200 6200 TOTAL OPERATING COSTS 12,280 16,065 13,792 16,250 21,903 18,250 18,250 6311 - INSURANCE - PROPERTY /LIABILITY 2,832 3,000 2,844 3,450 2,640 3,500 3,500 6399 - OTHER CHARGES -1,255 195 0 6301 - OTHER EXPENDITURES 1,577 3,000 3,039 3,450 2,640 3,500 3,500 6300 - TOTAL OTHER EXPENDITURES 1,577 3,000 3,039 3,450 2,640 3,500 3,500 6740 - CAPITAL OUTLAY- MACHIEQfOTHER 15,653 0 7,915 0 0 0 0 6701 - TOTAL CAPITAL OUTLAY 15,653 0 7,915 0 0 0 0 6700 - TOTAL CAPITAL OUTLAY 15,653 0 7,915 0 0 0 0 6001 - EXPENDITURES 185,854 186,065 168,435 190,209 103,770 196,885 196,885 -271- CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 70: CABLE TV JOINT POWERS- 2010 COMPANY 2010: CABLE TV JOINT POWERS J DE 2011 2012 2013 2014 2014 ACC "T DESCRIPTION COUNCIL COUNCIL COUNCIL DEPT ADMIN ADOPTED ADOPTED ADOPTED PROP RECOMMEND SALARIES 6110 Cable Coordinator 63 63,887 66 67 67,467 6110 Full -Time Employees- Access Asst. 34 37,731 39 39,844 39,844 6111 Part-Time Employees - Access Asst. - - 6111 PT Employees - Control room operators 13125 13,125 13 15,000 15 6113 Overtime -Reg 1 1 , 000 1 1 , 000 1,000 6123 Salaries - Other 4 4 5 5 5,591 6138 Medicare 1,752 1 1 1 1 6139 FICA 7 7 7 7 7,918 6145 Hospital & Life Insurance 24,960 24,960 25 26,439 26,439 6141 Pension - PERA 8,747 8,747 9 9,185 9 6142 Worker Comp 548 548 501 512 512 6144 Long -term Disability Insurance 309 309 320 327 327 Total 161 164,457 170 175,135 175 6210 OFFICE SUPPLIES Misc. 800 800 400 450 450 Total 800 800 400 450 450 6211 SMALL TOOLS & EQUIPMENT Misc. 700 700 300 350 350 Total 700 700 300 350 350 6215 EQUIPMENT -PARTS Misc 800 800 400 450 450 Total 800 800 400 450 450 6229 GENERAL SUPPLIES Misc. Supplies & Recording Media 1 1 2 21000 2,000 Production Music Library 100 100 - Total 1,100 1 2 2 2 6235 CONSULTANT SERVICES Legal Fees 2,000 2 1 2,000 2 Technical Consulting LMCIT Insurance 3 3,000 Total 5 5 1 2,000 2 6237 TELEPHONE /POSTAGE Cell Phone 800 800 800 800 800 T otal 800 800 800 800 800 6265 REPAIRS - EQUIPMENT Non- Service Contract Repairs 2 2 1 2 2,000 Tightrope System Service Contract 1 1 1 2 2 Total 3 3 3 4 4 6275 SCHOOLICONF /EXP - LOCAL MACTA Annual 987 987 600 600 600 Other local for Coordinator 200 204 200 200 200 Misc. Commission Attendance NATOA & NAB Convention Total 1 1,187 800 800 800 6277 MILEAGE ALLOWANCE Car Allowance /Coordinator ($300 per) 3,600 3,600 3 3 3,600 Cable Asst. Mileage 1 7 000 1,000 1 1,200 1,200 Total 4 4 4,600 4 4, 800 6280 DUES & SUBSCRIPTIONS MACTA Dues 1 1 1 2 2, 000 Professional Journals/ Publications NATOA Annual Membership 600 1 600 1 600 Total 1 1 2 1 2 1 2,600 -272 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 70: CABLE TV JOINT POWERS- 2010 COMPANY 20'10: CABLE TV JOINT POWERS J D E 2011 2012 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL DEPT ADMIN ADOPTED ADOPTED ADOPTED PROP RECOMMENC 6311 INSURANCE LMCIT Insurance 3 3 3 Total - - 3 3 3 6740 CAPITAL OUTLAY - OTHER ITEMS Production Music Library Total - - - _ - - Total Net of Personnel 19,987 19,987 19,700 21,750 21 TOTAL EXPENSES $ 181 $184,444 $ 190 $ 196,885 $ 196 Minus Apple Valley Add. Contribution (13,150) (13,150) (13,150) (13,150) (13,150) Actual total to be divided by Cities $ 168 $ 171,294 $ 177 $ 183 $ 183 Individual City shares are: Apple Valley $84 $85,647.00 $88,529.70 $91 $91 Farmington $42,116.25 $42 $44,264.85 $45,933.75 $45 Rosemount $42,116.25 $42,823.50 $44 $45 $457933.75 -273 - COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 4800 81 4802 Cable capital Equip -PEG DESCRIPTION OF ACTIVITY Cable TV represents what was formerly two separate budgets. The former operations budget includes the expenses that related to cable television non- meeting programming and all webcasting that pertains to or benefits primarily exclusively Apple Valley. The majority of the operating expenses relating to cable television are covered jointly by the Cities of Apple Valley, Farmington, and Rosemount. The Cable TV budget covers supplies and equipment used exclusively by Apple Valley for its meeting coverage, cable - related legal expenses, webcasting fees, production costs for two regularly produced programs, and a transfer to the joint powers Commission to fulfill the city's financial obligation for the commission budget. That budget was combined with the Cable TV Capital Projects Fund. The cable TV Capital Projects Fund was created to accumulate funds for the future replacement of the City's cable television and meeting presentation assets. The funding source for this fund is the receipt of any PEG revenues in excess of the annual contribution required to fund the joint powers cable commission and the amounts of Franchise Fee revenues collected in excess of the amount projected in the General Fund for that year. MAJOR OBJECTIVES FOR 2014 1 . Produce 5 episodes of Valley Beat (Police educational program) 2. Produce 5 episodes of Hook & Ladder (Fire educational program) 3. 'Webcast all produced programming to supplement cable television 4. Interface with commission staff for cable franchise renewal 5. Replace control room and recording equipment. All of the original analog equipment that makes up our camera and recording system needs to be replaced as it is technologically obsolete. When transitioning to a digital HD platform, virtually all of the components in the system need to be upgraded together. The majority of the City's cable television capital equipment was purchased in 2000 and 2001 when the Municipal center was constructed and the current cable franchise was renewed. Many of those capital components are obsolete by today's technology standards and are experiencing high rates of failure. In many cases, replacement parts are very expensive or unavailable at all. As the technology has changed so much in the past decade, new components are often not backward compatible with other existing functioning components. The city is working jointly with the other cable commission cities to replace this aging and failing equipment over the next two years. IMPACT MEASURES 1 PERFORMANCE INDICATORS Actual Actual Projected Projected Item 2011 2012 2013 2014 Valley Beat episodes 6 4 0 0 Hook & Ladder episodes 5 4.5 6 0 Council meetings 23 25 25 25 Planning Commission 17 18 24 24 meetings -274 - Parks Advisory meetings 5 5 5 Regular Status Personnel Schedule —FTE's Adopted ,Adopted Proposed Proposed Position Title 2011 2012 2013 2014 None Summary Budget Department 81- Cable Capital Equip -PEG 2011 2012 2012 2013 2013 2014 Actual Budget Actual Adopted Projected Proposed Revenue: Excess PEG Revenues Excess Franchise Revenues - - 100 100 100 100 Transfer from General Fund - - - - _ _ investment Earnings 2 - 349 - 3,750 3 2 - 100,349 100,000 103,750 103 Expenditures: Supplies - - - - 840 Contractual Serv, - - - - - 19 Repairs & Maint. - - - - - 380 Capital outlay - - - 250,000 - 250,000 Transfers out - - - - - 20,000 Total - - - 250,000 - 291,170 Fund Balance Beginning of Year $ 55,850 $ - $ 58,404 $ 158,753 $ 158 $ 252,503 Revenues 2 - 100 100,000 103,750 103 Expenditures - - - (250,000) - (291,170) End of Year 58,404 - 158,753 8 262,503 75,083 2014 CAPITAL OUTLAY Replace majority of control room and Council Chambers recording equipment with digital HD equipment. The estimated cost of this project is $250,000 which was previously budgeted in 2013 but the project will be postponed until 2014. -275 - City of Apple Valley Budget Summary 2014 Budget CABLE CAPITAL EQUIP -PEG 2012 Council 2013 Council 06/30/13 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6210 - OFFICE SUPPLIES 350 350 6211 - SMALL TOOLS & EQUIPMENT 70 70 6215 - EQUIPMENT -PARTS 140 140 6229 - GENERAL SUPPLIES 280 280 6205 - SUPPLIES 840 840 6235 - CONSULTANT SERVICES 19,950 19,950 6230 - CONTRACTUAL SERVICES 19,950 19,950 6265 - REPAIRS- EQUIPMENT 380 380 6260 - REPAIRS AND MAINTENA 380 380 6200 - TOTAL OPERATING COSTS 21,170 21,170 6715 - CAPITAL OUTLAY - BUILDINGS 250,D00 0 0 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 250,000 250,000 6700 - TOTAL CAPITAL OUTLAY 250,000 250,000 250,000 7110 - TRANSFER TO OTHER FUNDS 20,000 20,00D 7101 -TOTAL TRANSFERS 20,000 20,000 6001 - EXPENDITURES 250,000 291,170 291,170 -276 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 81: CABLE CAPITAL EQUIP -PEG - 44800 COMPANY 1000: CABLE TV FRANCHISE FEE FUND (NEW IN 2013) JDE 2011 2012 2013 2103 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN 6210 OFFICE SUPPLIES ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND Misc. 350 350 375 375 375 375 (25) (25) Total 350 350 375 375 350 350 6211 SMALL TOOLS & EQUIPMENT Misc. 75 75 75 75 75 75 (5) (5) Total 75 75 75 75 70 70 6215 EQUIPMENT - PARTS Misc. 150 150 150 150 150 150 (10) (10) Total 150 150 150 150 140 140 6229 GENERAL SUPPLIES Dubbing tapes, cables, etc. app 300 app 300 300 300 Total app 300 300 300 6235 CONSULTANT SERVICES 2 (20} (2p} 80 280 Legal Fees (Not Reimbursable) 750 5,800 5 5,800 5 5,800 Police Beat Programming 5,575 6 6,575 6,575 6 6,.575 Hook & Ladder Programming 6,575 5 6 6,575 6 6,575 Park and Rec Comm Meetings 1,000 1,000 1,000 1,000 1 1,000 Other Programming .- Webcasting Fee ($395 per month) 5,600 - Award apps/ peer reviews Total 20 19,950 19 19 19,950 19 6255 REPAIRS - EQUIPMENT 450 1 1 4,000 450 i 450 (70) (70) Total 450 1 1 4,000 380 380 6740 CAPITAL OUTLAY - OTHER ITEMS Control Room Replacement Project 250,000 - 250,000 250 Total -- 250,000 - - 250,000 250,000 7110 TRANSFER TO CABLE TV FUND 12 12,800 12 14,000 20,000 20,000 Total 12,800 12 12 14,000 20,000 20 TOTAL EXPENSES 34,625 34,625 284,650 38,850 291,170 291,170 NOTE: beginning with the 2014 budget the ativities previously accounted for within the General Fund are now inicuded in this Cable TV Fund. The amounts shown for prior years are for comparison purposes only, -277 - COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 4930 103 4930 Future capital Projects DESCRIPTION OF ACTIVITY The Future Capital Projects Fund was created to accumulate funds for the future replacement of City assets. The funding source for this fund is the receipt of any Market Value Homestead Credits the City may receive from the State and the amounts transferred from the General Fund that exceed the amounts established by the Fund Balance Policy at the end of each fiscal Y ear. MAJOR OBJECTIVES FOR 2014 Recent legislation has been enacted that discontinues the Market Value Homestead Credit program as it has operated in previous years. It is not to be expected to be collected in future years. With the changes made to the statewide program there will no longer be an additional levy required to make up for the credits previously received by homesteaded residential properties. During 2012, the City Council provided direction which included using the Future Capital Projects Fund to support the annual street maintenance program until 2017. This 2014 budget provides this support by using resources to make the debt service payments on the 2004 Park Bonds until 2017. This strategy will free up levy capacity that can be directed toward the annual street maintenance program. Summary Budget Department - Future Capital Projects Fund 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Actual Adopted Proposed Revenue: Mkt Value Homestead Cr. 16 15,570 - 8 - - Investment Earnings 188,543 574,345 195,000 248,612 174,200 174,200 Refunds and reimb. 149,657 - - - _ - Interfund Loan repayment Int. - - - 50,000 50,000 50,000 Transfer from General Fund 1 1,748,007 - 1,519,000 - - Transfers from other Funds - 156,495 _ - _ - 2,350,414 2 195,000 1 224,200 224,200 Expenditures: Capital outlay - 59,000 - 585,550 1,076 - Long Term I nterfund Loan - _ - 2 _ _ Transfer out - Street Maintenance Program 912,381 Transfer out - Park Bond Debt Service 960,000 960,000 Transfers out 1,672,000 _ _ - _ _ Total 1 59,000 - 3,497,931 2 960,000 Cash Balance Beginning of Year $ 12,465,735 $ 13,144,149 $ 15,579,566 $ 15,579,566 $ 13,907,517 $ 12,095,717 Revenues 2 2,494,417 195,000 1 224,200 224,200 Expenditures (1,672,000) (59,000) - (3,497,931) (2 (960,000) End of Year 13,144,149 15579,566 15 13,907,517 12,095,717 11,359,917 -278 - Long Term - Interfund Lean Receivable 2012 2413 2014 2015 Beginning Balance $ - $ 1 $ 1,915,150 $ 1,872,811 Interfund Loan Made 2,000,000 Principal Payment Received 42,079 42,171 42,339 42,509 Ending Balance $ 1,957,321 $ 1,915,150 $ 1,872,811 $ 1,830,302 2013 CAPITAL OUTLAY 2014 CAPITAL OUTLAY Community center Roof Replacement $250 CMF Vehicle Wash Bay CMF — Vehicle Wash Bay $825 (remainder) 14 Voting Tabulating Equip. $152 Support of Annual Street Maintenance $125 113531000 -279 - City of Apple Valley Budget Summary 2014 Budget FUTURE CAPITAL PROJECTS 2012 Council 2013 Council 06/30/13 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6205 - SUPPLIES 0 0 0 6235 - CONSULTANT SERVICES 59,000 85,550 5,040 6230 - CONTRACTUAL SERVICES 59,000 85,550 5,040 6200 - TOTAL OPERATING COSTS 59,000 85,550 5,040 6715 - CAPITAL OUTLAY- BUILDINGS 500,000 0 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 0 0 1,076,000 92,331 0 0 6700 - TOTAL CAPITAL OUTLAY 0 500,000 1,076,000 92,331 0 0 7110 - TRANSFER TO OTHER FUNDS 0 912,381 960,000 0 974,450 960,000 7100 - TOTAL TRANSFERS 0 912,381 960,000 0 974,450 960,000 6001 - EXPENDITURES 59,000 1,497,931 2,036,000 97,371 974,450 960,000 -280 - CITY OF APPLE VALLEY 2414 BUDGET FUTURE CAPITAL PROJECTS 2013 2014 2014 2010 2011 2012 Council DEPT ADMIN Actual Actual Actual Adopted PROP RECOMMEND Revenues: Market Value Credit 1,050,000 15,570 8,270 MVHC Aid cut expected (1,033,786) Investment Earnings 188,543 574,345 248,612 174,200 177,000 177,000 Refunds reimbursements 149,657 Interfund Loan repayment 7,321 50,000 Transfer from other Funds - 156,495 - - Transfer General Fund 1,996,000 1,748,007 1,519,000 Total 2,350,414 2,494,417 1,783,203 2.24,240 177,000 177,000 Expenditures Capital Outlay: Pilot Knob CR Shane Street Maintenance Program 892,381 125,000 ABLE Fire Center 500,000 Municipal Center -- west parking lot 20,000 CMF - Vehicle Wash Bay I 59,000 85,550 826,000 14,450 Roof Replacement - Community Center & Municpal center 250,000 Voting Tabulaing Equipment 1 152,000 Suport of 199712004 Park Bonds 960,000 960,000 960,000 Transfer to equipment Fund 1,457,000 Long Term Interfund Loan Transfer to Road Imp Fund 215,000 Total 1,672,000 59,000 1,497,931 2,313,000 974,450 960,000 Revenues less Expenditures 678,414 2 285,272 (2,488,800) (797,450) (783,000) Beginning Fund Balance 12,465,735 13,144,149 15,579,566 15,864,838 Ending Fund Balance 13,144,149 15,579,566 15,864,838 13,776,038 1 (797,450) {783,000} -281- COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 2025 74 2027 ROAD IMPROVEMENT FUND DESCRIPTION of ACTIVITY The Road Improvement Fund provides for a consolidated source for city street improvements within the City of Apple Valley. Street improvements under this activity include new street construction, street reconstruction, street resurfacing (overlay), pavement preservation (micro surface, crack sealing, seal coating), and traffic signal improvements based on projects identified in the city's Capital Improvement Program. Street improvement practices are guided by the City's pavement management. Revenue for funding the improvements listed above is derived from several sources, including the Street Improvement Levy, the Municipal State Aid Maintenance and Construction Allotments (City's share of state gas tax), revenue from special assessments, funding contributions from the Water, Sewer and Storm Drainage Utilities, and Tax Increment Financing (exclusive for specific TIF funded street projects). MAJOR OBJECTIVES FOR 2014 The major objective for this business unit is to complete the construction of the following projects in 2014: Project Anticipated Contract Title Award Timeline 132nd Street Reconstruction Spring 2014 Whitney Drive East Reconstruction Spring 2014 Cedar Isles West Street Improvements Spring 2014 Glazier/ Garrett Loop Street Improvements Spring 2014 2014 Street Resurfacing Spring 2014 2014 Microsurfacing Roadways Summer 2014 Quarry Point Development Infrastructure Spring 2014 Pavement. Repairs and Resurfacing - Spring 2014 _ PERSONNEL 1 STAFFING Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Position Title 2011 2012 2013 2014 None NA NA NA NA Temporary Status Personnel Schedule Adopted Adopted Adopted Adopted Position Title 2011 2012 2013 2014 None NA NA NA NA City of Apple Valley -282 - Budget Summary 2014 Budget ROADIMPROVEMENT 2012 Council 2013 Council Object 2011 Adapted 2012 Adopted 05f30113 2014 2014 Account Actual Amended Actual Original YTD Dept Admin Actual Proposed Recvmm Budget Budget 6215 - EQUIPMENT -PARTS 837 0 4 6205 - SUPPLIES 837 0 4 6231 - LEGAL SERVICES 2,893 359 0 6234 - CITY ENGINEER CONSULTANT SERV 360,927 0 6235 - CONSULTANT SERVICES 405,743 306,000 94,450 505,000 15,264 525,000 525,000 6239 - PRINTING 2,356 2,368 1,548 6249 - OTHER CONTRACTUAL SERVICES 90 8,500 1,453 6230 - CONTRACTUAL SERVICES 411,082 305,000 466,604 505,000 18,265 525,000 525,000 6260 - REPAIRS AND MAINTENA 0 0 0 6200 - TOTAL OPERATING COSTS 411,919 306,000 466,604 505,000 18,270 525,000 525,000 6399 - OTHER CHARGES 9,151 4,818 0 6301 - OTHER EXPENDITURES 9,151 4,818 Q 6300 - TOTAL OTHER EXPENDITURES 9,151 4,818 0 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 3,849,000 73,058 4,855,200 0 5,993,000 5,993,000 6740 - CAPITAL OUTLAY- MACHIEQIOTHER 1,065,101 0 64,735 0 0 0 0 6701 - TOTAL CAPITAL OUTLAY 1,065,101 3,849,000 137,794 4,855,200 0 5,993,000 5,993,000 6801 - TOTAL CONSTRUCTION CASTS 2,806,841 4,031,027 273,213 6800 - TOTAL CONSTRUCTION COSTS 2,806,841 4,031,027 273,213 6700 - TOTAL CAPITAL OUTLAY 3,871,942 3,849,000 4,168,821 4,855,200 273,213 5,993,000 5,993,000 7110 - TRANSFER TO OTHER FUNDS 73,102 0 0 7120 - ADMINISTRATIVE FEE- CONSTRUCTIQ 40,198 0 0 7101 -TOTAL TRANSFERS 113,299 0 0 7100 - TOTAL TRANSFERS 113,299 0 0 6001 - EXPENDITURES 4,406,312 4,155,400 4,640,243 5,360,200 291,482 6,518,000 6,518,000 -283 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL ROAD IMPROVEMENT FUND - 2026 and 2027 DEPARTMENT 74 COMPANY 2025: Road Improvement Fund JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN 4229 REVENUE ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND Road Improvement - Tax Lev (1,675,000 ( 2,755,000 ) (2,755,000 (2,855,000 (2,855,000 MSA Maintenance ( 140,000 ) ( 140,000 ) (140,000 (140,000 (140,000 MSA Construction (560,000 (1,050,000) (760,000 (1,950,000 (1,950,000 Water Utilit - Annual Street Improv. (500,000 ( 400,000 ) (15,000 (475,000 (475,000 Sanitar Utilit -Annual Street Improv. (500,000 (400,000 (620,000 (500,000 ( 500,000 ) Storm Draina - Annual Street Improv ( 280,000 ) (490,000 (160,000 ( 250,000 ) (250,000 Special Assessments - Street Improv, (500,000 Capital Project Fund (125,000 TIF - Fla Construction (per EDA 1017110) (1,770,000 TIF - 147th Construction (per EDA 1017110) (3,345,000 Subtotal ( 9,270,000 ) (5,360,000 (4,450,000 ( 6,170,000 ) (6,170,000 Less TIF projects direct char to TIF Funds 5,115,000 Total (4,155,000 (5,360,000 ( 4,450,000 ) ( 6,170,000 ) (6,170,000 6235 CONSULTANT SERVICES Cit Street Project En Le Testin Inspection 306,000 505.000 523,000 525,000 525,000 Ma Pipeline Lowerin Desi (Note 2 80,000 - - - - Fla En Le Testin Inspection (TIF) 135,000 147th Street En Le Testin Inspection 270,000 - - - - Subtotal 791,000 505,000 523,000 525,000 5251000 Less TIF projects direct char to TIF Funds ( 791,000 ) - - - - Total 505 523 525,000 525 6735 CAPITAL OUTLAY - IMPROVEMENTS 2015 Projects Lon 2nd Neighborhood Reonstruction Pinecrest/Sunshine Estates Reconstruction 2015 Street Resurfacin Microsurfacin Pavement Preservation Crack Sealin CSAH 42 Trail Extension 13nsvI to Elm Drive 2014 Projects 132nd Street Reconstruction - - - 1,900,000 1,900,000 West Cedar Isles Reconstruction - - - 750,000 750,000 Garrett/Glazier Loop Reconstruction - - - - 675,000 675,000 Whitne Drive - Pennock to Cedar - - - - 475,000 475,000 2014 Pavement Resurfacin - - - - 975,000 975,000 Traffic Si Recon Pennock / CR 42 125,000 125,000 Traffic Si Recon Ha / CR 42 - - - - 125,000 125,000 Traffic Si Rehab Galaxie at 140th - - - - 60,000 60,000 Microsurfacin Pavement Preservation - - - 830,000 830,000 Crack Sealin - - - - 78,000 78,000 2013 Projects Greenleaf Nei Street and Utilit Improvement - - 2,184,000 1,430,000 - - Whitne Drive Reconstruction - - 1,369,550 895,000 - - 2013 Street Resurfacin - 580,930 above - - Traffic Si Rehab Galaxie at 140th - 42,770 55,000 - - Count Road 42 & 46 Resurfacin - 200,000 - - Microsurfacin Pavement Preservation - 677,950 685,000 - - 2012 Projects 2012 Street Improvement Project ( Note 3) 1,875,000 - - 2012 Street Improvement Project (Note 3) 975,000 Annual Resurfacin Street Improvements (Note 3) 474,000 Microsurfacin Pavement Preservation 480,000 Traffic Si Rehab - Galaxie at 147th 45,000 Fla 140th to 147th - TIF 1,525 147th St. Construction (Fla to JCRR) TIF 2,4001000 Ma Pipeline Lowerin for 147th St TIF 705,000 - - - - Subtotal 8,4791000 4,855,200 3,265,000 5,993,000 5,993,000 Less TIF projects direct char to TIF Funds (4,630,000 - - - - Total 3 - 9 - ,000 4,855,200 3,265,000 5,993,000 51993,000_ TOTAL EXPENSES $ ' 31849,000 $ 5,360,200 $ 3,7881000 $ 6,518,000 $ 6,5183000 -Revenue $ ( 4,155,000 ) , $ 5,360,000 (4,450,000 (6,170,000 $ 6,170, 000 NET EXPENSES ( $306,000 ) $ 200 $ ( 662,000 ) $ 348,000 $ 348,000 -284- 000 0000 00000 0000 Oee Apple Valle Notes: This pa left intentionall blank -285 - COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 1000 93 3210 EDA Operations Fund DESCRIPTION OF ACTIVITY The EDA Operations fund was created many years ago and focused on the activities related to the Valley Business Park development, including a revolving loan program and the development and sale of commercial lots. That activity was completed and the EDA Operations fund assists the EDA in supporting business development opportunities as they arise. MAJOR OBJECTIVES FOR 2014 • Continue as a member of GREATER MSP, the regional economic development organization with national and global contacts for local business development. • Continue the "Open to Business" small business development service with the Dakota County CDA and Metropolitan Consortium of Community Developers. • Develop a Mixed Business Campus ordinance for the active mining area south of County Road 42 and support the TOD guide plan and ordinance development. • Assist with resources for tax forfeit property acquisition, as need arises. • Participate in UPONOR Nordic Business Development Trade Mission. • Participate in Dakota County Broadband Access Study IMPACT MEASURES / PERFORMANCE INDICATORS Actual Projected Projected Projected Projected Item 2010 2011 2012 2013 2014 Jobs added 600 Open to Business 4 8 Assistance Packages Summary Budget Department 93 EDA Operations Fund 2011 2011 2012 2012 2013 2013 2014 Budget Actual Projected Actual Adopted projected Revenue: Development Charges - 25,000 - - - Investment Earnings - 40,296 14,100 17,259 13,100 13,100 14,200 - 65,296 14,100 17,259 13,100 13,100 14,200 Expenditures: Training /Travel /Dues - 10,000 10,000 10,000 10,000 10,000 30,100 Other Exp. - - 7,500 7,500 22,500 52,500 Net addition to Fund - 10,000 17,500 10,000 17,500 32,500 82,600 Balance Fund Balance Beginning 874,559 882708 938,004 938,004 945,263 945,263 925,863 Ending 874,559 938,004 934,604 945,263 940,863 925,863 857,463 2014 CAPITAL OUTLAY None Note: 2013 was the first year in which the EDA operations Fund has been budgeted.* -286 - City of Apple Valley Budget Summary 2014 Budget EDA OPERATION 2012 Council 2013 Council 06/30/13 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6235 - CONSULTANT SERVICES - - - 7,500 7,500 47,500 47,500 6249 - OTHER CONTRACTUAL SERVICES - - - - - - 5,000 6230 - CONTRACTUAL SERVICES - - - 7,500 7,500 47,500 52,500 6276 - SCHOOLS /CONFERENCES /EXP OTHER - - - - - - 16,500 6278 - SUBSISTENCE ALLOWANCE - - - - - - 2,100 6280 - DUES & SUBSCRIPTIONS - - 10,000 10,000 - 10,000 11,500 6270 - TRAINING/TRAVEL /DUES - - 10,000 10,000 - 10,000 30,100 6200 - TOTAL OPERATING COSTS - - 10,000 17,500 7,500 57,500 82,600 6301 - OTHER EXPENDITURES - - - - 6300 - TOTAL OTHER EXPENDITURES - - - - 6001 - EXPENDITURES - - 10,000 17,500 7,500 57,500 82,600 -287 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 93: EDA OPERATIONS FUND -3210 COMPANY 3210: EDA OPERATIONS 2011 2012 2013 2013 2014 2014 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6235 CONSULTANT SERVICES Miscellaneous - MCCD 7 7 7 7 Ordinance /MB Campus 40 40 Downtown Plan (CDA Match) 15 Total - - 7 22 47 47 6249 OTHER CONTRACTUAL SERVICES Share of Broadband Access Study 5 Total - - - - - 5 6276 SCHOOL /CONF /EXP - OTHER Economic Development - UPONOR Nordic Business Development Trade Mission (3 @ 5500) 16 Total - - - - - 16 6278 SUBSISTANCE ALLOWANCE Economic Development - UPONOR Nordic Business Development Trade Mission (3 for 7 days @ $100) 2 Total - - - - - 2 6280 DUES & SUBSCRIPTIONS Membership in local chapters of nordic Chambers of Commerce 1 Greater MSP 10 10 10 10 Total - - 10 10 10 11 Total Net of Personnel - - 17 32 57 82 TOTAL EXPENSES $ - $ - $ 17 $ 32 $ 57 $ 82 Note: 2013 is the first year in which the EDA operations Fund has been budgeted. -288- 000 goes *0000 *me* 000, Apple VaI e Notes: This pa left intentionall blank -289 - COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 2005 Vehicle & Equipment Replacement Fund DESCRIPTION of ACTIVITY The Vehicle and Equipment Replacement Fund (VERF) is being created to provide a financing mechanism for the systematic replacement of vehicles in the City's Fleet. The goal of the fund is to have sufficient cash flow to fund annual equipment purchases without the need to borrow and to stabilize budgeting for major equipment purchases. The goal is to accumulate funds but it is not planned to have all the resources to fund 100% of the replacement value of the entire fleet at any one time. The revenue source for the fund includes an annual inter -fund charge for vehicles and equipment in the program, proceeds from trade --ins and equipment sales for those items covered by the program, into the addition to interest earnings. As the program is phased in, initially only the following departments are included in the program; Code Enforcement/Community Development, Building Inspections, Engineering, Police, Fire, and Fleet, in the coming years the remaining Parks and Streets Departments will be added. SCOPE The Vehicle and Equipment Replacement Fund will apply to vehicles and equipment used by operations accounted for as a governmental fund (i.e. it does not include enterprise funds). How the VERF Works The VERF serves as a financing mechanism and each department is responsible for the management of their departments VERF account. • Vehicles and Equipment not included in the VERF program are not to be replaced through the use of VERF funds. • The initial funding of the VERF comes from a combination of the existing equipment fund and the closed UGC] bond Fund. • A separate account will be used to maintain a balance by department area for the following departments; code Enforcement/Community Development, Building Inspections, Engineering, Police, and Fire. • Replacements are limited to replacement of same kind of equipment, additional costs for upgrades and additional features beyond the replacement equipment are funded by the operating department within the operating budget. If equipment to outfit a vehicle is intended to be funded through the use of the VERF, the cost for the outing should be included in the estimated replacement cost. • The annual charge is calculated each year and is equal to the estimated replacement cost divided by the replacement cycle of the vehicle. • The VERF is designed to fund replacements of the vehicle- not the initial purchase for fleet additions. • Additions to the fleet are intended to be funded in the operating department's budget, and once purchased the asset are transferred to the VERF. -290 - Budget Process • The VERF along with the listing of covered vehicles will be included in the annual Capital Improvements Program as well included in the annual operating budget as an internal service fund. • The vehicles included in the program will be scheduled based on the City Council adopted vehicle replacement schedule. Replacements each year will be based on recommendations provided to the Fleet Manager from each operating department. Each year's vehicle and equipment replacements are subject to the annual budgeting process for inclusion in the City Administrator's recommended budget and will be included as a separate section of the annual Capital Improvements Program. • The VERF annual budget will include a calculation of the annual charge for each vehicle in the program to be included in each department's operating budget. • The assets and subsequent depreciation are recorded in the VERF- Internal Service Fund. • A minimum reserve level in the VERF fund is to be maintained at a minimum level where the 10 year projected balance remains positive at each year. In the event that reserve levels are projected to fall below this minimum the annual charge will be adjusted by a fund shortage factor. MAJOR OBJECTIVES FOR 2014 The identified replacements that are proposed to be funded from the equipment fund are listed below. Summary Budget Department - Vehicle & Equipment Replacement Fund 2011 2012 2013 2014 Adopted Adopted Adopted Revenue: FYE�RF�Interfund Charges $ - $ - $ - $ 473492 Sale Proceeds - - - 30,000 Investment Earnings - - - 1 Transfer from Closed GO Debt Fund - - 96 - - - 600 Expenses Depreciation - - - 340 Capital outlay: Code Enforcement - - - 24 Police - - - 170 Fire - - - 82 Bldg Inspections - - - 21 Total - - - 638 Fund Balance Beginning of Year $ - Revenues - - - 600 Expenditures - - - (638 End of Year $ - $ - $ - $ (377318) -291- Vehicles included in VERF program for 2014 2014 Life year replace Original Purchase Trade Replace Unit Desc Cycle Acq Date added year Price Price Value Cost Code Enforce. 696 2002 Chev Y2 Ton Ext. Cab 4X4 Tr 12 411/2002 2002 2014 22,296 24 5 19,500 Police 903 2009 Ford Crown Victoria 5 411/2009 2009 2014 24 34,000 3 30,500 905 2007 Ford Crown Victoria 7 51112007 2007 2014 21,499 34,000 3,540 30,500 907 2004 Ford Crown Victoria 10 5/1/2004 2004 2014 23,092 34,000 31500 30,500 910 2009 Chev Impala 5 4/112009 2009 2014 20,591 34,000 3 31 920 2009 Ford Crown Victoria 5 11/1 /2009 2009 2014 24,216 34,000 3 30,500 170,000 17 153 Fire 4971 2002 Durango 4x4 12 41112002 2002 2014 27,200 41,000 3 38,000 4970 2001 Durango 4x4 13 4/1/2001 2001 2014 25,000 41,000 3 38 82,000 6 76,000 Bldg Inspections 102 2004 Chev Y2 Ton Pickup (4 -WD) 10 1/1/2004 2004 2014 18 21,250 2 19,250 297,750 30,040 267,750 2015 ( the Following Year) Life year replace Original Purchase Trade Replace Unit Desc Cycle Acq Date added year Price Price Value Cost Police 906 2010 Chev impala 5 5/1/2010 2010 2015 20,590 31,700 31000 28, 700 908 2010 Ford Crown Victoria 5 7/112010 2010 2015 22,646 31,700 3 28 909 201+0 Ford Crown Victoria 5 611/2010 2010 2015 22,646 31 3,500 28 912 2010 Ford Crown Victoria 5 10/1/2010 2010 2015 22 31,700 3 28 914 2008 Chev Impala 7 511/2008 2008 2015 17,358 31 3 28 931 2005 Trail Blazer 4 -WD (invest.) 10 6/1/2005 2005 2015 22,500 35,000 3 31,500 963 2008 Chev 112 Ton 4 -D Pickup 7 4/812012 2008 2015 21,103 26,000 5 21,000 219,500 25,000 194,500 Engineering 113 2+008 Chev Y2 Ton Pickup (4 WD) 10 111/2001 2001 2011 22,869 23 1 22,000 Fire 4988 1994 Spartan Fire Pumper 1250 C 21 1/111994 1994 2015 236,378 465,000 20,000 476,625 707,540 46,000 693,125 -292 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT - VERF COMPANY VEHICLE & EQUIPMENT REPLACEMENT FUND -- INTERNAL SERVICE FUND JDE 2011 2012 2013 2013 2014 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADOPTED ADOPTED ADOPTED PROJECTED PROP REVENUES 5 VERF CHARGES FROM: CODE ENFORCEMENT 1 COMMUNITY DEVELOPMENT 21560 POLICE 175,500 FIRE 271,309 ENGINEERING 71385 PUBLIC WORKS 31999 CMF SHOP 51044 BLDG INSPECTIONS 5970 Total - - 473 5 PROCEEDS FROM SALE/TRADE 30,000 Total - - - - 30 TOTAL REVENUES 5031492 DEPRECIATION 3400500 Total - - - - 340,500 07 CAPITAL OUTLAY - VEHICLES CODE ENFORCEMENT 24,500 COMMUNITY DEVELOPMENT POLICE 170,000 FIRE 82,000 ENGINEERING CMF SHOP _ BLDG INSPECTIONS 21 Total - - - 297 TOTAL EXPENSES $ - $ - $ - $ - $ 0381250 -293 - COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5000 56 57 58 and 59 5005 5025, 5055 Liquor operations 5095 DESCRIPTION of ACTIVITY Liquor operations exist in order to control the sale and consumption of alcoholic beverages in compliance with Federal and State laws. After control, we strive to provide the community the highest possible profit. We plan a minor remodel of Store #2 in 2014. Flooring will be replaced and fixtures updated, replaced or removed. Fire sprinklers will be added to the first floor. We will also be exploring updates to the cash register system. IMPACT MEASURES I PERFORMANCE INDICATORS Actual Actual Adopted Actual Proposed Proposed Item 2010 2011 2012 2012 2013 2014 AV Gross Profit % 27.5 %* 28.4 %* 26.0% 27.4% 26.0% 26.0% For comparison: Metro Average Gross Profit 25.2 %* 25.4 %* AV Net operating Profit % 8.6 %* 10.2 %* 6.0% 9.7% 6.7% 7.9% (before transfers) Metro Avg. Net op. Profit% 6.9 %* 7.3 %* Sales 9 1 031,642 9,094,557 8,954,000 9 9,400,000 9,395 Transfer to General Fund 485,000 525,000 525,000 525,000 525,000 600,000 * Numbers from the State Auditor's Report Regular Status Personnel Schedule — FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2010 2011 2012 2013 2014 Liquor operation Director 1 1 1 1 1 Liquor Store Manager 3 3 3 3 3 Assistant Store Manager 3 3 2 2 2 Lead Liquor Clerk 1 1 1 1 1 Temporary Status Personnel Schedule —(# hours Adopted Adopted Adopted Adopted Proposed Position Title 2010 2011 2012 2013 2014 Accounting Clerk PT 1 2 040 1 1 350 1 ,450 1 3 450 1,404 Lead Clerk PT 2 2,300 2 2,115 2 1 448 Cashier f Clerks 25 24 20,850 20,850 20,181 Supervisor PT 1 1,820 2,106 -294 - Summary Budget Business Unit - Liquor Combined 2010 2011 2011 2012 2012 2013 2014 Actual Adapted Actual Adapted Actual Adapted Sales Revenue 9,031,642 8,900,000 9,004,557 8,950,000 9 9,400,000 9 Cost of Goods Sold 6,545,733 6,452 6,448,234 6,623,000 6,704,057 6,95600 6,952,300 Gross Profit 2,485,909 2,447 2 2 2 2 2 Expenditures Salaries and Wages 771,811 817,953 756,680 784,175 752,863 805,594 823,346 Employee Benefits 213 240 209,639 218,171 204,301 234,001 224,675 Supplies 17,540 54,700 17,816 30,500 16,946 30,600 27,750 Contractual Services 27,371 40,820 38,367 37 29,483 37,070 37,553 Utilities 51,138 55,950 55,544 54,850 57,851 58,800 61 Repairs and Maint. 19,916 45,975 17,086 38,495 14,923 32,810 38 Training /Travel /Dues 8,409 12,585 8,359 11,785 7 11,391 11,666 Other Expenditures 293,862 298 222 229,900 219,931 237,350 242,325 Visa MIC fees 70,697 72,000 137,307 159,000 125 151,000 134 Depreciation 131 132,260 137,545 138,968 128 137,000 142,400 Total Exp. 1,606,250 1 1 1,703,064 1,557,406 1,735,616 1 Operating Income - before Transfers & Interest 879 675,925 955 623 969,224 708 698,740 Other Revenue (expense) 27,730 35,000 89,325 35,000 50,257 35,000 34 Transfers Out (485,000) (525,000) (525,000) (525 (525,000) (525,000) (600,000) Debt Service Interest 132,122 125,450 128,323) 19,696 120,960 116,065 111 Net Income 290,267 60 391,201 14,240 373,521 102,319 21 Capital Outlay (net of bond proc( (33,330) (80,000) (122,500) (122,500) (100,287) (20 (177,000) Debt Service Principal (130 (135,000) (135,000) (140,000) (140 (145,000) (150,000} Change in Cash Net income above 290 60,475 391,201 14,240 373,521 102,319 21,390 Add depreciation 131,731 132,260 137,545 138,968 128,143 137,000 142,400 Less Capital Outlay (33,330) (80,000) (122,500) (122,500) (100,287) (20,000) (177,000) Less Debt Service - Princ _ (130,0091 __ 135,000 135,000 140,000 140,000 145,004 150,000 Net Change in Cash 258,668 (22,265) 271 (109,292) 261,377 74,319 (163,210) Ending Cash Balance 1 1 2,098,076 1 2,250,161 2 2,161,270 CAPITAL OUTLAY: 2014: Stare # 1 Register software and hardware $20,000 Cooler motors & Fan Controls $ 0,500 Stare # 2 Flooring and millwork $82 Fire sprinkler first floor and ceiling $29 Register software and hardware $ 19,999 Stare #3 Register software and hardware $20 Cooler Motor & fan Controls X 9,500 $177,000 -295 - City of Apple Valley Budget Summary 2014 Budget LIQUOR STORE MANAGEMENT 2012 Council 2013 Council 06/30/13 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 90,821 89,234 93,614 91,478 46,826 93,309 93,309 6111 - SALARY PART -TIME 20,925 24,781 20,953 25,404 10,805 25,089 25,089 6114 - OVERTIME PART -TIME EMPLOYEES 6 0 0 6118 - VACATION PAY -1,700 -2,079 0 6121 - INSURANCE CASH BENEFIT 724 850 731 0 405 0 0 6123 - SALARY -OTHER 2 2 2,368 2,368 6105 - SALARIES AND 'WAGES 110,776 117,070 113,219 119,220 58,036 120,766 12 0, 766 6138 - MEDICARE 1,637 1,685 1,677 1,729 843 1,751 1,751 6139 - FICA 7,000 7,206 7,172 7,392 3,605 7,488 7,488 6141 - PENSIONS -PERA 8,102 8,426 8,306 8,643 4,178 8,756 8,755 6142 - WORKERS COMPENSATION 1,964 1,996 1,711 1,788 874 1,819 1,819 6143 UNEMPLOYMENT COMPENSATION 385 1,304 1,745 6144 - LONG -TERM DISABILITY INSURANCE 259 264 264 271 135 276 276 6145 - MEDICAL INSURANCE 9,280 12,480 8,566 12,960 4,812 10,800 10,500 6146 - DENTAL INSURANCE 364 426 236 6147 - LIFE INSURANCE -BASIC 12 12 6 6148 -- LIFE INSURANCE- SUPPIDEPEND 1,444 1,449 707 6125 - EMPLOYEE BENEFITS 30,447 32,057 30,885 32,783 17,141 30,890 30,590 6100 - TOTAL PERSONNEL SERVICES 141,223 149, 127 144,104 152,003 75,177 151,656 151,356 6229 - GENERAL SUPPLIES 10 0 0 6205 - SUPPLIES 10 0 0 0 0 0 0 6235 - CONSULTANT SERVICES 16,988 13,900 13,594 14,000 5,650 14,000 14,000 6239 - PRINTING 5,512 13,000 6,978 13,000 3,600 13,000 13,000 6230 - CONTRACTUAL SERVICES 22,500 26,900 20,572 27,000 9,250 27,000 27,000 6275 - SCHOOLSICONFERENCES /EXP LOCAL 30 150 30 150 30 150 150 6276 - SCHOOLS /CONFERENCES /EXP OTHER 627 700 0 700 688 725 725 6277 - MILEAGE /AUTO ALLOWANCE 870 1,000 982 1,000 415 1,100 1,100 6280 - DUES & SUBSCRIPTIONS 5,000 5,900 5,000 5,900 906 5,900 5,900 6270 - TRAINING/TRAVEL/DUES 6,527 7,750 6,012 7,750 2,038 7,875 7,875 6200 - TOTAL OPERATING COSTS 29,037 34,650 26,584 34,750 11,288 34,875 34,875 6333 - GENERAL -CASH DISCOUNTS -1 0 0 6399 - OTHER CHARGES 6,216 7,200 7,265 7,450 3,881 8,225 8,225 6301 - OTHER EXPENDITURES 6,214 7,200 7,265 7,450 3,881 8,225 8,225 6300 - TOTAL OTHER EXPENDITURES 5,214 7,200 7,265 7,450 3,881 8,225 8,225 6701 - TOTAL CAPITAL OUTLAY 0 0 0 6700 - TOTAL CAPITAL OUTLAY 0 0 0 7110 -TRANSFER TO OTHER FUNDS 525,000 525,000 525,000 525,000 262,500 550,000 600,000 7101 - TOTAL TRANSFERS 525,000 525,000 525,000 525,000 262,500 550,000 600,000 7100 - TOTAL TRANSFERS 525,000 525,000 525,000 525,000 262,500 550,000 600,000 6001 - EXPENDITURES 701,475 715 702,953 719,203 352,846 744,756 794,455 -296 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 56: LIQUOR STORE MANAGEMENT - 5005 COMPANY 5000: LIQUOR FUND JDE 2011 2012 2013 2013 2014 2014 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND SALARIES 6110 Regular Employees 88,350 89 91,478 91478 93 93,309 6111 Salaries - Parttime 22,842 24 25 25,404 25,089 25,089 6121 Insurance -Cash Benefit 720 850 6123 Salaries -- Other 1,112 2,205 2 2,338 2 2,368 6138 Medicare 1 1,685 1,729 1 7,488 7 6139 FICA 6 7 7,392 7,392 1 1 6141 Pension - PERA 8,142 8,426 8,643 8,643 8 8756 6142 Workers Compensation 2 1,996 1,788 1 1,819 1 6144 Long -term Disability Insurance 259 264 271 271 276 276 6145 Hospital & Life Insurance 12 12 12 12,960 10 10, 500 Total 145 149,127 152 152,002 151 151,356 6235 CONSULTANT SERVICES Audit 13,500 13,900 14,000 14,000 14,000 14,000 Total 13,500 13,900 14, 000 14,000 14 14,000 6239 PRINTINGIPUBLISHING /ADVERTISING Advertising, Help wanted, etc 20 13 13,000 8,000 13,000 13,000 Total 20 13,000 13,000 8 13,000 13,000 6275 SCHOOLICONFIEXP - LOCAL Seminars 150 150 150 90 150 150 Total 150 150 150 90 150 150 6276 SCHOOLICONFIEXP - OTHER MMBA conference 700 700 700 688 725 725 Total 700 700 700 688 725 725 6277 MILEAGE ALLOWANCE 1 1 1 1,100 1 1,100 Total 1, 000 1,000 1,000 1,100 1,100 1,100 6280 DUES & SUBSCRIPTIONS MN Municipal Beverage Assn 5,000 5 5,000 5,000 5 5 Chamber Dues Council 850 900 900 900 Spa 900 Total 5,850 5,900 5 5,900 5 5,900 6399 OTHER CHARGES LOGIS 6,600 7,200 7,450 7,300 8,225 8,225 Total 6,600 7,200 7 7,300 8 8,225 7110 TRANSFER TO GENERAL FUND Operating Transfer 525,000 525,000 525 525,000 550,000 600,000 Total 525 525,000 525,000 525,000 550,000 600 Total Net of Personnel 572 566 567 562,078 593,100 643 TOTAL EXPENSES $ 717 $ 715,977 $ 719 $ 714,080 $ 744,757 $ 794456 -297 - City ef Apple. Valley Budget Summary 2014 Budget LIQUOR STORE #1 2012 Council 2013 Council 06/30113 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 143,567 157,624 153,618 144,131 66,541 150 150,000 6111 - SALARY PART -TIME 124,428 134,881 123,647 136,350 57,086 134,018 134,018 6113. - OVERTIME - REGULAR EMPLOYEES 992 2,000 805 2,000 0 2,000 2,000 6114 - OVERTIME PART --TIME EMPLOYEES 4,430 5,000 4,618 5,000 944 5,000 5,000 6118. - VACATION. PAY 5,151 - 18,048 0 6121 - INSURANCE CASH. BENEFIT 729 1,700 846 1,700 405 0 0 6122 - COMP REQUEST -248 0 6123. - SALARY -OTHER 0 6,370 0 8,226 0 7,770 7,770 6105 - SALARIES AND WAGES 279,297 307,575 265,239 297,407 124,976 298,788 298,788 6129. - REALLOCATED. LABOR -1,236 0 6138. - MEDICARE 4,067 4,435 4,094 4,287 1,760 4,322 4,322 5139 - FICA 17,387 18,964 17,506 18,334 7,524 18,525 18,525 6141 - PENSIONS -PERA 20,772 22,176 19,277 20,931 9,031 21,652 21,662 6142 - WORKERS. COMPENSATION 5,525 5,250 4,476 5,094 2,174 5,148 5,148 .6144. - LONG -TERM. DISABILITY INSURANCE 456 172 426 435 230 453 453 6145 - MEDICAL INSURANCE 30,912 37,440 31,257 38,880 19,034 38,100 38,100 6146 - DENTAL INSURANCE 2,862 3,002 1,591 6147 - LIFE INSURANCE -BASIC 35 0 34 0 17 0 0 6148. -. LIFE INSURANCE- SUPPIDEPEND 487 271 118 6125 - EMPLOYEE BENEFITS 82,502 88,437 79,109 87,951 41,480 88,210 88,210 6100 - TOTAL PERSONNEL SERVICES 361,799 396,012 344,348 385,368 166,456 386,998 386,998 6210. - OFFICE SUPPLIES 137 2,000 312 1,000 203 1,000 1,000 5211 - SMALL TOOLS. & EQUIPMENT 1,690 4, 471 3,100 0 3,100 3,100 6215 - EQUIPMENT -PARTS 5 9 0 6229.- .GENERAL SUPPLIES 7,231 7,000 7,613 8,500 3,514 8,500 8,500 6205 - SUPPLIES 9,063 13,000 8,405 12,600 3,717 12,600 12,600 6231. - LEGAL SERVICES 282 0 6235. - CONSULTANT SERVICES 3,835 0 528 0 0 0 0 6238. - POSTAGEIUPS /FEDEX 0 500 0 50 0 50 50 6239. - PRINTING 0 45 4 6240. - CLEANING SERVICE/GARBAGE 2,164 2,000 1,125 2,100 583 1,775 1,775 6249 - OTHER. CONTRACTUAL SERVICES 272 400 192 400 251 420 420 6230 - CONTRACTUAL SERVICES 6,271 2,900 2,172 2,550 834 2,245 2,245 6255 - UTILITIES- ELECTRIC 18,326 19,000 20,113 19,254 7,104 21,000 21,000 6256. - UTILITIES - NATURAL GAS 4,626 4,000 3,034 5,000 2,018 3,750 3,750 6257 -. UTILITIES- PROPANEIWATERISEWER 334 400 736 400 772 800 800 6250 - UTILITIES 23,286 23,400 23,883 24,650 9,895 25,550 25,550 6265 - REPAIRS - EQUIPMENT 3,241 4,725 2,152 5,225 1,680 4,805 4,805 6266. - REPAIRS - BUILDING 3,195 11,685 4,436 5,685 762 5,685 5,685 .6269. -. REPAIRS -OTHER 0 3,300 0 3,300 0 3,300 3,300 6260 - REPAIRS AND MAINTENA 6,436 19,710 6,588 14,210 2,442 13,790 13,790 6275. - SCHOOLSICONFERENCESIEXP LOCAL 0 300 0 200 0 300 307 6276 - SCHOOLSICONFERENCESIEXP OTHER 0 250 0 0 6277 - MILEAGE/AUTO. ALLOWANCE 0 250 0 0 0 250 250 6280 - DUES. & SUBSCRIPTIONS 420 495 398 497 75 497 497 6281 - UNIFORM/CLOTHING ALLOWANCE 357 500 262 500 290 500 500 6270 - TRAINING/TRAVEL /DU ES 777 1,545 661 1,447 366 1,547 1,547 6200 - TOTAL OPERATING COSTS 45,834 60,555 41,708 55,457 17,253 55,732 55,732 6310 - RENTAL EXPENSE 165,413 171,500 161,558 178 85,241 180,200 180,200 6311 - INSURANCE-PROPERTY/LIABILITY 22,600 22,600 22 ,600 22,000 11,000 23,000 23,000 6321 CASH OVER/SHORT -12 5333 - GENERAL -CASH DISCOUNTS -22 -45 -21 6351 - VISA/BANK CHARGES 27,354 62 ,000 62 ,000 6301 - OTHER EXPENDITURES 187,992 194,100 184,112 200,000 123,562 265,200 265,200 61300 - TOTAL OTHER EXPENDITURES 187,992 194,100 184,112 200,000 1.23,562 2615,200 265,200 ........ ... .... ommmom� 6425 - VISA/BANK CHARGES 68,401 82,000 58,325 72,000 0 0 0 ..... ..... .. . .... ... .... vwmmmwm� 6401 - VISA/BANK CHARGES 68,401 82,000 58,325 72 ,000 0 0 0 -298 - City of Apple Valley Budget Summary 2014 Budget LIQUOR STORE #1 2012 Council 2013 Council 06/30/13 2014 2014 Object 2011 Adopted 2012 Adapted YTD Dept Adrnin Account Actual Amended Actual Original Actual Proposed Recornm Budget Budget 6501 - TAXABLE/NON-TAXABLE MISC RESAL 3,397,019 3,404,000 3,305,962 3,552,000 1,498,027 3,396,600 3,396,600 6500 - TOTAL LIQUOR EXPENDITURES 3,397,019 3,404,000 3,305,962 3,552,000 1,498,027 3,396,600 3,396,600 6610. - DEPRECIATION 9,745 13,308 9,593 16,000 7,246 16,100 16,600 . . ........ 6601 -TOTAL DEPRECIATION 9,745 13,308 9,593 16,000 7,246 16,100 16,600 6600 - TOTAL DEPRECIATION 9,745 13,308 9,593 16,000 7,246 16,100 16,600 .6740. - CAPITAL OUTLAY- MAC HIEQIOTH ER 0 100,000 0 0 0 20,000 26,500 6701 - TOTAL CAPITAL OUTLAY 0 100,000 0 0 0 20,000 26,500 6700 - TOTAL CAPITAL OUTLAY 0 100,000 0 0 0 20,000 26,500 6001 - EXPENDITURES 4,070,790 4,249,975 3,944,049 4,280,825 1,812,544 4,140,630 4,147,630 CITY OF APPLE VALLEY -299- 2014 BUDGET ACCOUNT DETAIL DEPT 57: LIQUOR STORE NO 1 - 5010 & 5025 COMPANY 5000. LIQUOR FUND JDE 2011 2012 2013 2013 2014 2014 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND SALARIES 6110 Regular Employees 153,244 157,624 144,131 144 150, 000 150,000 6111 Salary- Parttirne 147,233 134 1 881 136 136,350 134,018 134,018 6113 Overtime - Reg 2 1 000 2,000 2,000 2,000 2 1 000 2,000 6114 Overtime - Part time 3,600 5,000 5, 000 5,000 5 3 000 5,000 6121 Insurance Cash Benefit 1,700 1 1 1 6123 Salaries - Other 5,490 6,370 8 8 7 71 1 770 6138 Medicare 4 4,435 4,287 4,287 4,322 4,322 6139 FICA 19 18,964 18,334 18 18,525 18 6141 Pension - PERA 22,325 22 20,931 20 21,662 21 6142 Workers Compensation 7,290 5 5,094 5,094 5,148 5,148 6144 Long -term Disability Insurance 453 172 435 435 453 453 6145 Hospital & Life Insurance 37,440 37 38 38 38,100 38,100 Total 404 396,012 385,368 385,368 386 386,998 6210 OFFICE SUPPLIES 3,500 2 1,000 500 1,000 1,000 Total 3 2,000 1 500 1 1, 000 6211 SMALL TOOL & EQUIPMENT Misc. Exp 5,000 1,500 1,000 500 1,000 1 Vacuum 650 650 650 - 650 650 Beer Taps 1,000 650 650 - 650 650 Computers /Register items 4,0040 1,200 800 400 800 800 Total 10,650 4,000 3,100 900 3,'I 00 3,100 6229 GENERAL SUPPLIES Bags, Cleaning Supplies, etc. 11,000 7 8 7,800 8 8,500 Total 11,000 7,000 8,500 7,800 8,500 8,500 6235 CONSULTANT Off Duty Police for Security zero - PCI Compliance Total - - - 6238 POSTAGEIUPSfFEDEX 50 500 50 35 50 50 Total 50 500 50 35 50 50 6240 C. SERVICE /GARBAGE REMOVAL Rubbish Removal 1,000 1,000 1,200 845 1,000 1,000 Rug Service 500 300 400 270 350 350 Carpet Cleaning /Tile 500 550 350 - 300 300 Window Washing 150 150 150 107 125 125 Total 2 2 2 1 1,775 1 6249 OTHER CONTRACTUAL SERVICES Alarm Monitoring 200 200 200 220 220 220 Misc. 200 200 200 200 200 Total 200 400 400 420 420 420 6255 UTILITIES - ELECTRIC 18,000 19,000 19,250 20 21 21,000 Total 18,000 19,000 19 20 21 21 1 000 6256 UTILITIES - NATURAL GAS 7,0130 4 5,000 2,500 3 3,750 Total 7,000 4 5,000 2,500 3,750 3,750 6257 UTILITIES - OTHER 400 400 400 750 800 800 Total 400 400 400 750 800 800 CITY OF APPLE VALLEY -300- 2014 BUDGET ACCOUNT DETAIL DEPT 57: LIQUOR STORE NO 1 - 5010 & 5025 COMPANY 5000: LIQUOR FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6265 REPAIRS - EQUIPMENT Copier Maint. Agreement 625 625 625 625 525 625 Cash Registers Maint. Agreement 2 2 2 1,680 1,680 1,680 Misc /Baler, Fire ext serv,etc. 1 1 1 1 1 1,000 Computer 1 Register Systems 3,000 1,000 1,000 700 1,000 1,000 Alarm repairs 500 500 500 500 Total 7 4725 5,225 4,005 4,805 4,805 6266 REPAIRS - BUILDINGS Miscellaneous 5,000 2 21000 1,750 2 2 Annual Fire Spklr test 185 185 185 185 185 Cooler 1,000 21000 2 1,500 2 2,000 Paint- Remodel Project 6 6,000 - Rooftop heating unit 1 1 500 1,500 1 1,200 1,500 1 ,500 Total 13 11,685 5,685 4,635 5,685 5,685 6269 REPAIRS - OTHER Rewire Neon Signs 3,000 3,300 3 3 3,300 Total 3,000 3 3 - 3 3,300 6275 SCHOOLICONFIEXP - LOCAL Municipals - SeminarslTraining 500 300 200 300 300 Total 500 300 200 - 300 300 6277 MILEAGE ALLOWANCE Miscellaneous 250 250 250 200 250 250 T otal 250 250 250 200 250 250 5280 DUES & SUBSCRIPTIONS Retailers ID Card (Buyers Card) 20 20 20 20 20 20 Miscellaneous 150 150 150 75 150 150 Chamber Dues 300 300 302 302 302 302 1D Checking Guide 25 25 25 25 25 25 Total 495 495 497 422 497 497 6281 UNIFORMICLOTHING ALLOWANCE 600 500 500 360 500 500 Total 600 500 500 350 500 500 6310 RENTAL EXPENSE Base Rent 120 120 125 125 126,000 126 Taxes 29,500 28 29,500 30 31 31,200 Common Mall Area Maint 21,000 23,000 23,000 23,000 23 23,000 Total 170,500 171,500 178,000 179 180 180 6311 INSURANCE 22 22,600 22,000 22,000 23,000 23,000 Total 22 22,600 22,000 22 23,000 23 6425 VISA/BANK CHARGES 70,000 82 72 60 62,000 62 Total 70,000 82,000 72,000 60,000 62 62 6610 DEPRECIATION 6,800 13 16 14, 700 16,100 16 Total 6 13,308 16,000 14,700 16,100 16,600 6740 CAPITAL OUTLAY - MACHIEQIOTHER Register software and hardware 20 20,000 Additional Shelving Cooler Door Motor & Fan Controls 6,500 Minor remodel (carpet, tile, remove trellis 60 80,000 new shelving, mill work, lighting, signage Condenser ( *When Necessary) Total 60,000 80,000 - - 20,000 26 6510/6550 COST OF GOODS SOLD Total 3,346,700 3,404 3 3,330,000 3 3,396,600 Total Net of Personnel 3,755,620 3 3,895 3,650,037 3 3 TOTAL EXPENSES $4,160,220 $4,229,975 $ 4,280,825 $ 4,035,405 $ 4,140,630 $ 4,147,630 -301 - City of Apple Valley Budget Summary 2014 Budget LIQUOR STORE #2 2012 Council 2013 Council 06/30/13 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 94,673 68,217 79,786 75,191 44,149 76,695 76,695 6111 - SALARY PART -TIME 68,492 83,335 75,213 84,170 35,829 88,794 88,794 6113 - OVERTIME - REGULAR EMPLOYEES 0 1,500 0 1,500 0 1,500 1,500 6114 - OVERTIME PART -TIME EMPLOYEES 2,375 1,800 2,329 1,800 571 1,800 1,800 6118 - VACATION PAY -4,524 1,652 0 6121 - INSURANCE CASH BENEFIT 240 850 0 850 0 0 0 6123 - SALARY -OTHER 1,820 2,883 3,637 3,637 6105. - SALARIES AND. WAGES 161,256 157,522 158,979 166,394 80,549 172,426 172,426 6138 - MEDICARE 2,220 2,276 2,174 4,288 1,119 2,500 2,500 6139 - FICA 9,490 9,732 9,294 18,334 4,784 10,690 10,690 6141 - PENSIONS -PERA 11,573 11,380 11,077 11,763 5,840 12,501 12,501 6142 - WORKERS COMPENSATION 3,340 2,694 2,688 2,859 1,406 2,980 2,980 6144 - LONG -TERM DISABILITY INSURANCE 248 203 202 222 104 227 227 6145 - MEDICAL INSURANCE 13,702 12,480 10,767 12,960 4,596 13,800 13,800 6146 - DENTAL INSURANCE 1,074 0 1,029 0 530 0 0 6147 - LIFE INSURANCE -BASIC 15 12 6 6148 - LIFE INSURANCE -SUPP /DEPEND 80 0 0 6125. -.EMPLOYEE BENEFITS 41,742 38,765 37,242 50,426 18,385 42,698 42,698 6100. -TOTAL PERSONNEL SERVICES 202,999 195,287 196,221 216,820 98,934 215,124 215,124 5210 - OFFICE SUPPLIES 60 1,000 208 500 30 500 500 6211 - SMALL TOOLS & EQUIPMENT 276 3,000 0 2,500 33 2,500 2,500 6215 - EQUIPMENT -PARTS 2 0 0 6229 - GENERAL SUPPLIES 2,634 3,500 3,265 3,000 1,286 3,500 3,500 6205. -. SUPPLIES 2,972 7,500 3,473 6,000 1,348 6,500 6,50+0 6235 - CONSULTANT SERVICES 1,424 198 0 6238 - POSTAGE /UPS /FEDEX 30 30 30 30 6239 - PRINTING 0 45 0 6240 - CLEANING SERVICE /GARBAGE 1,555 1,850 1,616 1,850 574 1,850 1,850 6249 - OTHER CONTRACTUAL SERVICES 1,652 1,750 1,582 1,750 208 2,018 2,018 62303 - CONTRACTUAL SERVICES 4,631 3,630 3,441 3,630 782 3,898 3,898 6255 - UTILITIES- ELECTRIC 9,866 10,500 9,870 10,500 3,362 10,500 10,500 6256 - UTILITIES - NATURAL GAS 1,452 1,200 890 1,800 649 1,200 1,200 6257 - UTILITIES- PROPANE/WATER /SEWER 235 300 246 300 111 300 300 6250.- UTILITIES 11,553 12,000 11,006 12,600 4,123 12,000 12,000 6265 - REPAIRS - EQUIPMENT 2,248 2,950 1,876 2,950 1,190 3,340 3,340 6266 - REPAIRS - BUILDING 621 6,535 1,961 4,300 516 3,300 3,300 6269 REPAIRS -OTHER 1,000 1,000 1,000 1,000 6260. - REPAIRS. AND MAINTENA 2,869 10,485 3,837 .8,250 1,706 7,640 7,640 6275 SCHOOLS /CONFERENCES /EXP LOCAL 0 200 0 200 0 200 200 6276 - SCHOOLS /CONFERENCES /EXP OTHER 0 0 0 0 0 0 0 6277 - MILEAGE /AUTO ALLOWANCE 100 100 100 100 6280 - DUES & SUBSCRIPTIONS 420 495 398 497 75 497 497 6281 - UNIFORM /CLOTHING ALLOWANCE 0 250 54 250 98 250 250 6270 - TRAININGITRAVEUDUES 420 1,045 452 1,047 173 1,047 1,047 6200 - TOTAL OPERATING. COSTS 22,444 34,650 22,210 31,527 8,132 31,085 31,085 6311 - INSURANCE - PROPERTY /LIABILITY 9,700 9,700 9,700 9,600 4,800 10,000 10,000 6333 - GENERAL -CASH DISCOUNTS -9 -19 -10 6351 - VISA/BANK CHARGES 11,777 27,500 27,500 . . . ........... .. . .... a 6301. - OTHER EXPENDITURES 9,691 9,700 9,681 9,600 16,567 37,500 37,500 6300 - TOTAL OTHER EXPENDITURES 9,691 9,700 9,681 9,600 16,567 37,500 37,500 6425 - VISA/BANK CHARGES 26,797 29,500 25,659 28,000 0 0 0 6401 - VISA/BANK CHARGES 26,797 29,500 25,659 28,000 0 0 0 ..................... . . 6400. - TOTAL VISA/BANK CHARGES 25,797 29,500 25,559 28,000 0 0 0 . ....................... . .... . . . -302 - City of Apple Malley Budget Summary 2014 Budget LIQUOR STORE #2 2012 Council 2013 Council 06/30/13 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Adman Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6501 - TAXABLE/NON-TAXABLE MISC. RESAL 1,221,072 1,258,000 1,320,493 1,313,500 599,492 1,339,400 1,339,400 6610 W DEPRECIATION 18,155 15,660 8,732 11,000 4,988 16,400 16,400 6601 - TOTAL DEPRECIATION 18,155 15,660 8,732 11,000 4,988 16,400 16,400 6600.- TOTAL DEPRECIATION 18,155 15,660 8,732 11,000 4,988 16,400 16,400 6720 - CAPITAL OUTLAY- FURNITURE & FIX 0 22,5 0 0 0 0 111,000 111,000 6740 - CAPITAL OUTLAY- MACHIEQ/OTHER 0 0 0 0 0 10,000 10,000 6701 - TOTAL CAPITAL OUTLAY 0 22,500 0 0 0 121,000 121,000 6700. -. TOTAL CAPITAL OUTLAY 0 22,500 0 0 0 121,700 127,700 6001 - EXPENDITURES 1,501,159 1,566,307 1,582,996 1,510,447 728,113 1,760,509 1,760,509 -303 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 58: LIQUOR STORE NO 2 - 5050 & 5065 COMPANY 5000: LIQUOR FUND JDE 2011 2012 2013 2013 2014 2014 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND SALARIES 6110 Re Emplo 118,342 68,217 75,191 75,191 76,695 76,695 6111 Salar 59,445 83,335 84,170 84,170 88,794 88,794 6112 Salar Temp 6113 Overtime - Re 1,500 1,500 1,500 1,540 1,500 1,500 6114 Overtime - Part time 2,000 1,800 1,800 1,800 1,800 1,800 6121 Insurance Cash Benefit 720 850 850 850 6123 Salaries - Other 1,805 1,820 2,883 2,883 3,636 3,636 6138 Medicare 2,640 2,276 4,288 4,288 2,501 2,5011 6139 FICA 11,300 9,732 181334 18 10,690 10,690 6141 Pension - PERA 13,130 11,380 11,763 11,763 12,501 12,501 6142 Workers Compensation 4,270 2,694 2,859 2,859 2,979 2,979 6144 Lon Disabilit Insurance 346 203 222 222 227 227 6145 Hospital & Life Insurance 24,960 12,480 12,960 12,960 13,800 13,800 Total 240,458 196,287 216,820 216,820 215 215,124 6210 OFFICE SUPPLIES Miscellaneous 3,500 1,000 500 250 500 500 Total 3, 500 1,000 500 250 500 500 6211 SMALL TOOL & EQUIPMENT Misc. Exp 41000 1 500 100 500 500 Vacuum 650 650 650 650 650 Beer Taps 250 250 250 250 250 Computers/Re items 3,000 1,100 1,100 400 1,100 1,100 Total 71900 3,000 2 500 2 2,500 6229 GENERAL SUPPLIES Ba Cleanin Supplies, etc 4,000 3t500 3,000 3,300 3,500 3,500 Total 4 3,500 3 3,300 3,500 3 6238 POSTAL E/UPS/FEDEX 30 30 30 15 30 30 Total 30 30 30 15 30 30 6240 C. SERVICE/GARBAGE REMOVAL Rubbish Removal 1,000 1,000 1,000 915 1,000 1,000 Carpet Cleanin 500 500 500 375 500 500 Ru Service 350 250 250 195 250 250 Window Washin 100 100 100 82 104 100 Total 1,950 1,850 1, 850 1,567 1,850 1, 850 6249 OTHER CONTRACTUAL SERVICES Alarm Monitorin 200 200 200 208 208 208 Misc 150 150 150 150 150 Mowin 1,400 1,400 1,660 1,660 1,660 Total 200 1,750 1, 750 2 2 2,018 6255 UTILITIES - ELECTRIC 9,500 10 10 10 10, 500 10 Total 9, 500 10 10,500 101000 10,500 10,500 6256 UTILITIES - NATURAL GAS 2,000 1,200 1,800 800 1,200 1,200 Total 2,000 1,200 1 800 1,200 1,200 6257 UTILITIES - OTHER Water & Sewer 300 300 300 250 300 300 Total 300 300 300 250 300 300] -304 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 58: LIQUOR STORE NO 2 - 5050 & 5065 COMPANY 5000: LIQUOR FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6265 REPAIRS - EQUIPMENT Cash Register Maint Agreement 1,500 800 800 1,190 1 1 Misc /Conveyor 1,000 500 500 500 500 Computer/ Register Systems 2, 000 1,000 1 400 1,000 1,000 Alarm Repairs 300 300 300 130 300 300 Copier Maint. Agreement 350 350 350 350 350 350 Total 5,150 2 2,950 2,070 3 3 6266 REPAIRS - BUILDINGS Furnace, Compressor, Cooler etc. 2,500 2 2,000 650 2 2,000 Lawn Sprinkler 300 300 300 300 300 300 Misc /Electric work 2 2,500 2,000 500 1 1 Annual Fire Spklr test 185 185 185 190 190 Irrigation start up /fall blowout 250 250 250 250 2 Parking lot striping 800 900 900 Total 5 6,535 4,300 1 3,300 3,300 6269 REPAIRS - OTHER Store Exterior, Paint or Repairs 1,000 1,000 1,000 1,000 11000 Total 1,000 1 1,00 - 1,000 1 6275 SCHOOLICONFIEXP - LOCAL Seminars/Training 300 zoo 200 200 200 Total 300 200 200 - 200 200 6277 MILEAGE ALLOWANCE 100 100 100 50 100 100 Total 100 100 100 50 100 100 6280 DUES & SUBSCRIPTIONS Miscellaneous Subscriptions 150 150 150 150 150 150 Retailers ID Card (Buyers Card) 20 20 20 20 20 2 ID Checking Guide 25 25 25 25 25 25 Chamber Dues 300 300 302 302 302 302 Total 495 495 497 497 497 497 6281 UNIFORM/CLOTHING ALLOWANCE 300 250 250 250 250 250 Total 300 250 250 250 250 250 6311 INSURANCE 9700 9700 9,600 9 10 10,000 Total 9 9 9,600 9,600 10 10 6425 VISAIBANK CHARGES 27,000 29 28 26 27,500 27,500 6610 DEPRECIATION 27 29, 500 28 26,500 27,500 27, Sao 15,460 15,660 11 1 000 1 0,100 16,400 16,400 Total 15,460 15 11 10 16 16 6720 CAPITAL OUTLAY - OFFICE FURN Minor remodel, flooring, millwork, fees, 82 82 Fire Sprinkle first floor + replace ceiling 291000 29,000 New cooler doors 22 - Total - 22,500 - - 111,000 111,000 -305 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 58: LIQUOR STORE NO 2 - 5050 & 5065 COMPANY 5000: LIQUOR FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6740 CAPITAL OUTLAY - OTHER ITEMS Register software and hardware 10 10 Total - - - - 10 10,000 6516/6556 COST OF GOODS SOLD Total 1 1,258,000 1,313,500 1,324,600 1,339,400 1,339,400 Total Net of Personnel 1 1,370,020 1,393,627 1,394,252 1,545,385 1 TOTAL EXPENSES $ 1,535,143 $ 1,566,307 $ 1,610,447 $ 1,611,072 $ 1,760,509 $ 1,7607509 -306 - City of Apple Valley Budget Summary 2014 Budget LIQUOR STORE #3 2012 Council 2013. Council 06130/13 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original actual Proposed Recomm Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 130,444 119,519 133,972 126,656 67,067 131,336 131,336 6111 -SALARY PART -TIME 73,634 75,408 75,428 80,752 36,012 88,242 88,242 6113 - OVERTIME- REGULAR EMPLOYEES 904 1,500 578 1,500 0 1,500 1,500 6114 - OVERTIME PART -TIME EMPLOYEES 2,829 3,200 3,354 3,200 796 3,200 3,200 6118 - VACATION PAY -3,124 1,365 0 6121 - INSURANCE CASH BENEFIT 664 850 729 850 347 0 0 6123 - SALARY -OTHER 1,531 9,615 7,090 7,090 6105. - SALARIES. AND. WAGES 205, 35'1 202,008 215,426 222,573 104,222 231,368 231,368 . ................. . . .. ....... 6138 - MEDICARE 2,774 2,917 2,965 3,215 1,455 3,355 3,355 6139 - FICA 11,860 12,472 12,506 13,747 6,225 14,345 14,345 6141 - PENSIONS -PERA 13,612 14,584 15,183 15,734 7,531 16,774 16,774 6142 WORKERS COMPENSATION 4,060 3,629 3,650 3,826 1,813 3,995 3,995 6144 - LONG -TERM DISABILITY INSURANCE 322 350 353 389 184 399 399 6145 - MEDICAL INSURANCE 20,816 24,960 20,689 25,920 11,327 24,300 24,300 6146 - DENTAL INSURANCE 1,273 1,455 766 6147 - LIFE INSURANCE -BASIC 22 23 11 6148 - LIFE INSURANCE- SUPPIDEPEND 211 241 118 6125 - EMPLOYEE BENEFITS 54,948 58,912 57,065 62,831 29,432 63,168 63,168 6100. -- TOTAL PERSONNEL SERVICES 260,299 260,920 272,491 285,404 133,654 294,536 294,536 6210 - OFFICE SUPPLIES 56 1,000 640 1,000 10 1,000 1,000 6211 - SMALL TOOLS & EQUIPMENT 1,058 4,000 296 3,000 0 2,650 2,650 6212 - MOTOR FUELS/OILS 6 0 6215 - EQUIPMENT -PARTS 26 54 0 6229 - GENERAL SUPPLIES 4,631 5,000 4,072 5,000 1,587 5,000 5,000 6205 - SUPPLIES 5,771 10,000 5,068 9,000 1,597 8,650 8,650 6231 - LEGAL SERVICES 163 0 6235 - CONSULTANT SERVICES 2,108 293 0 6238 - POSTAGEIUPSIFEDEX 40 40 40 40 6239 PRINTING 59 0 0 6240 - CLEANING SERVICE/GARBAGE 1,030 1,700 906 1,700 569 1,650 1,650 6249 OTHER CONTRACTUAL SERVICES 1,768 2,050 1,936 2,150 534 2,720 2,720 6230 - CONTRACTUAL SERVICES 4,965 3,790 3,298 3,894 1,103 4,410 4,410 6255 - UTILITIES- ELECTRIC 20,215 19,000 22,106 21,000 9,880 23,000 23,000 6257 - UTILITIES-PROPANE/WATER/SEWER 490 450 856 550 108 900 900 6250 - UTILITIES 20,705 19,450 22,962 21,550 9,988 23,900 23,900 6265 - REPAIRS - EQUIPMENT 3,934 4,950 2,461 4,950 3,116 8,630 8,630 6266 - REPAIRS - BUILDING 3,848 2,350 2,037 4,400 876 7,235 7,235 6269 R E PAI RS -OTH E R 1,000 1,000 1,000 1,000 6260 - REPAIRS. AND. MAINTENA 7,781 8,300 4,498 10,350 3,992 16,865 16,865 mom 6275 - SCHOOLSICONFERENCESIEXP LOCAL 0 200 0 200 0 200 200 6277 - MILEAGE/AUTO ALLOWANCE 216 250 146 150 62 200 200 6280 - DUES & SUBSCRIPTIONS 420 495 398 497 75 497 497 6281 - UNIFORM/CLOTHING ALLOWANCE 0 500 147 300 202 300 300 . . . . . ........ .. ............... .... .. .... 6270 - TRAININGITRAVELIDUES 635 1,445 691 1,147 339 1,197 1,197 6200 - TOTAL OPERATING COSTS 39,858 42,985 36,516 45,937 17,019 55,022 55,022 6310 - RENTAL EXPENSE 3,400 3,400 3,400 3,400 0 3,400 3,400 6311 - INSURANCE-PROPERTY/LIABILITY 15,500 15,500 15,500 16,900 8,450 17,500 17,500 6333 - GENERAL -CASH DISCOUNTS -18 -27 -11 6351 - VISA/BANK CHARGES 18,994 45,000 45,000 6301 - OTHER EXPENDITURES 18,882 18,900 18,873 20,300 27,433 65,900 65,900 owe mmommom 6300 - TOTAL OTHER EXPENDITURES 18,882 18,900 18,873 20,300 27,433 65,900 65,900 I mom 6425 - VISA/BANK CHARGES 42,109 47,500 41,165 51,000 0 0 0 6401 - VISA/BANK CHARGES 42,109 47,500 41,165 51,000 0 0 0 6400 - TOTAL VISA/BANK CHARGES 42,109 47,500 41,165 51,000 0 0 0 .......... .. -307 - City of apple Valley Budget Summary 2014 Budget LIQUOR STORE #3 2012 Council 2013. Council 06/30/13 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6501. - TAXABLEMON- TAXABLE MISC RESAL 1,830,143 1,961,000 2,077,602 2,090,500 864,617 2,216,300 2,216,300 6610 - DEPRECIATION 109,645 110,000 109,818 110,000 54,458 109,900 110,600 6601. - TOTAL DEPRECIATION 109,645 110,000 109,818 110,000 54,458 109,900 110,600 6600 - TOTAL DEPRECIATION 109,645 110,000 109,818 110,000 54,458 109,900 110,600 . . . .. . ........... . ... . . ................ ..... ... 6740 CAPITAL OUTLAY- MAACH1EQ/OTHER 0 0 20,000 29,500 6701. - TOTAL CAPITAL OUTLAY 0 0 20,000 29,500 ............ . ........ .. . ....... . .. .. . ......... ..... 6700. - TOTAL CAPITAL OUTLAY 0 0 20,000 29,500 . ....... . ........ . 5910 - BOND PRINCIPAL 140,000 145,000 150,000 150,000 6901 - TOTAL DEBT SERVICE 140,000 145,000 150,000 150,000 6900 - TOTAL DEBT. SERVICE 140,000 145,000 150,000 150,000 7015 - DEBT SERVICE- INTEREST 0 119,696 0 116,065 0 111,850 111,850 7001. - TOTAL INTEREST AND. FISCAL FEES 0 119,696 0 116,065 0 111,850 111,850 7000 - TOTAL INTEREST AND FISCAL FEES 0 119,696 0 116,065 0 111,850 111,850 6001. - EXPENDITURES 2,300,935 2,701,001 2,556,466 2,864,206 1,097,182 3,023,508 3,033,708 S ' -308 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 59: LIQUOR STORE NO 3 - 5080 & 5095 COMPANY 5000: LIQUOR FUND J DE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6110 SALARIES Regular Employees 118 119 126 126 131 131 6111 Salary- Parttime 82 75,408 80,752 80,752 88 88 6113 Overtime - Reg 1,500 1,500 1 1,500 1 1,500 6114 Overtime - Parttime 21 1 275 3 3 3 3,200 3 6121 Insurance Cash Benefit 720 850 850 850 6123 Salaries - Other 2,885 1 9 9,615 7 7,090 6138 Medicare 3,005 2 3 3,215 3,355 3,355 6139 FICA 12,840 12 13 13 14,345 14,345 6141 Pension - PERA 14,850 14 15 15,734 16 1 6 6142 Workers Compensation 4,850 3 3,826 3,826 3,994 3,994 6144 Long -term Disability Insurance 346 350 380 389 399 399 6145 Hospital & Life Insurance 24 24,960 25 25,920 24 24,300 Total 268,701 260,920 285 285 294 294,535 6210 OFFICE SUPPLIES , Miscellaneous 2,000 1 1 700 1 1 Total 2,000 1 1 700 1, 000 1 000 6211 SMALL TOOL & EQUIPMENT Misc. Expenses 2,500 2 850 500 600 600 Vacuum 650 650 650 650 650 Computer 1 Register Systems 2 1,350 850 400 800 800 Shelving 1 650 600 600 Total 6,150 4 3 900 2 2 6229 GENERAL SUPPLIES Bags, Cleaning Supplies, etc 6 5,000 5 4 5 5,000 Total 6 5,000 5 4 5 5 6238 POSTAGEIUPSIFEDEX 40 40 40 20 40 40 Total 40 40 40 20 40 40 6240 C. SERVICE/GARBAGE REMOVAL Rubbish Removal 1 800 800 500 800 800 Carpet Cleaning/Tile 300 300 300 300 350 350 Rug Service 700 450 450 350 350 350 Window Washing 150 150 150 129 150 150 Total 2 1 1, 700 1,279 1 1 6249 OTHER CONTRACTUAL SERVICES Alarm Monitoring 450 450 200 200 200 200 Misc 100 100 100 100 100 Music 100 100 350 350 350 350 Mowing 550 1,400 1 2 2,070 2 Total 1 2,050 2 2 2 2 6255 UTILITIES - ELECTRIC 18 19 21 22 23 23 Total 18 19 21,000 22,500 23 23 6257 UTILITIES - OTHER Water & Sewer 250 450 550 900 900 900 Irrigation 500 Total 750 450 1 550 900 900 900 -309- CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 59. LIQUOR STORE NO 3 - 5080 & 5095 COMPANY 5000: LIQUOR FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMI N ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6265 REPAIRS - EQUIPMENT Copier Maint. Agreement 350 350 350 350 350 350 Cash Register Maint Agreement 2,100 2 2,100 1,680 1,680 1 ,680 Computer/ Register Systems 2,500 1,000 1 300 1 1,000 Alarm Repairs 500 500 500 150 500 500 HVAC Maintenance 1,000 1,000 1 1 1,000 2 additional CCTV cameras + relocate 3,500 3,500 Batteries for Floor machine 600 600 Total 6,450 4 4 2 8 - 8 1 630 6266 REPAIRS - BUILDINGS Heat Pumps, Compressor, Cooler etc. 2,000 1 2 1,000 2 2 Irrigation Maintenance 350 350 400 350 400 400 Landscape maintenance 1,500 1,000 2,000 1 3,000 3 Parking lot striping 1,500 1,500 1,500 1,500 Annual Fire Sprki test 185 185 185 185 185 Annual Irrigation valve test 150 150 150 Total 5 2 6 3,485 7 7 6269 REPAIRS - OTHER Store Exterior, Paint or Repairs 1 1,000 1,000 600 1,000 1,006 Total 1 1 1,000 600 1 1,000 6275 SCHOOLICONFIEXP - LOCAL Seminars/Training 300 200 200 200 200 Total 300 200 200 - 200 206 6277 MILEAGE ALLOWANCE 250 250 150 150 200 200 Total 250 250 150 150 200 200 6280 DUES & SUBSCRIPTIONS Retailers ID Card (Buyers Card) 20 20 20 20 20 20 D Checking Guide 25 25 25 25 25 25 Miscellaneous Subscriptions 150 150 150 150 150 150 Chamber Dues 300 300 302 302 302 302 Total 495 495 497 497 497 497 6281 UNIFORM/CLOTHING ALLOWANCE 500 500 300 250 300 300 Total 500 500 300 250 300 300 6310 Rental Cobblestone Maintenance Agreement 3 3,400 3 3 3 3,400 Total 3 3,400 3 3 3 1 400 3,400 6311 INSURANCE 15,500 15,500 16,900 16,900 17 17 Total 15, 500 15 16,900 16 17, 500 17 6425 VISA/BANK CHARGES 45,000 47 51 43 45 45, 000 6610 DEPRECIATION 45, 000 47 51 43,000 45 45 110 110 110 109 109 110 Total 110,000 110,000 110 109 109,900 110,600 -310 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 59: LIQUOR STORE NO 3 - 5480 & 5095 COMPANY 5000: LIQUOR FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADM1N ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6740 CAPITAL OUTLAY - OTHER ITEMS Cooler Motor and Fan Control 9,500 Register Software /Hardware - - - -- 20 20 Total -- - - - 20 29 5510/6550 COST OF GOODS SOLD 2 2,1 68,200 2 2,216 Total 1 1 961, 000 2 2,168, 200 2 2,216, 300 7015 DEBT SERVICE INTEREST 125 119 116,065_ 116 111 111,850 6910 DEBT SERVICE PRINCIPAL 125,450 119,696 116,065 116,853 111,850 111,850 135,000 140 145 145,000 150 150 135 140 145, 000 145,000 150 150 Total Net of Personnel 2 2 2,580 2 2 2 1 739 1 172 TOTAL EXPENSES $ 2,658,986 $2,701,186 $ 2,865,891 $ 2,929,538 $ 3 $ 3,033,708 -310a- CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT: LIQUOR REVENUES COMPANY 5000: LIQUOR FUND 2011 2012 2013 2013 2014 2015 JDE COUNCIL COUNCIL COUNCIL EST DEPT DEPT ACCT ADOPTED ADOPTED ADOPTED ACTUAL PROP PROP 4410 Liquor 1,566,000 1,566,000 1,690,000 1,541,200 1,574,000 1,605,000 4411 Beer 1,839,000 1,839,000 1,870,000 1,756,000 1,790,000 1,826,000 4412 Wine 1,076,700 1,076,700 1,123,360 1,104,000 1,125,000 1,148,000 4413 Taxable Misc 71,300 71,300 73,000 59,000 60,000 61,000 4414 Non Taxable Misc 46,600 46,600 43,000 38,000 39,000 40,000 4415 Bottle Deposits 33,800 33,600 24,200 25,100 26,000 27,000 4416 Bottle Refunds (33,400) (33,400) (23,760) (24,300) (25,000) (26,000) Wine Club 200 200 1,000 1,000 1,000 Store No. 1 4,600,000 4,600,000 4,800,000 4,500,000 4,590,000 4,682,000 4410 Liquor 496,000 550,000 575,000 563,010 570,500 576,000 4411 Beer 685,000 678,000 694,000 703,000 710,000 717,000 4412 Wine 417,000 423,500 455,000 475,000 480,000 485,000 4413 Taxable Misc 28,900 24,000 25,460 26,000 26,260 26,500 4414 Non Taxable Misc 23,000 23,000 24,000 21,000 21,240 21,500 4415 Bottle Deposits 1,400 1,400 7,800 8,370 8,400 8,500 4416 Bottle Refunds (1,300) (1,400) (7,760) (8,380) (8,400) (8,500) Wine Club 1,500 1,500 2,000 2,000 2,000 Store No. 2 1,650,000 1,700,000 1,775,000 1,790,000 1,810,000 1,828,000 4410 Liquor 756,000 756,000 828,000 840,000 860,000 886,000 4411 Beer 917,000 917,000 953,000 1,040,000 1,060,000 1,092,000 4412 Wine 905,000 905,000 972,000 984,920 1,008,400 1,039,000 4413 Taxable Misc 43,000 43,000 43,000 39,000 40,000 41,000 4414 Non Taxable Misc 29,000 28,850 28,970 25,000 25,500 25,900 4415 Bottle Deposits 300 600 480 570 600 600 4416 Bottle Refunds (300) (600) (600) (490) (500) (500) Wine Club 150 150 1,000 1,000 1,000 Store No. 3 2,650,000 2,650,000 2,825,000 2,930,000 2,995,000 3,085,000 Combined Sales Liquor 2,818,000 2,872,000 3,093,000 2,944,210 3,004,500 3,067,000 Beer 3,441,000 3,434,000 3,517,000 3,499,000 3,560,000 3,635,000 Wine 2,398,700 2,405,200 2,550,360 2,563,920 2,613,400 2,672,000 Taxable Misc 143,200 138,300 141,460 124,000 126,260 128,500 Non Taxable Misc 98,600 98,450 95,970 84,000 85,740 87,400 Bottle Deposits 35,500 35,600 32,480 34,040 35,000 36,100 Bottle Refunds (35,000) (35,400) (32,120) (33,170) (33,900) (35,000) Wine Club - 1,850 1,850 4,000 4,000 4,000 Combined Total 8,900,000 1 8,950,000 1 9,400,000 1 9,220,000 1 9,395,000 9,595,000 -311 - COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5100 51 5105 Golf operations DESCRIPTION OF ACTIVITY Valleywood offers a wide variety of golf opportunities to all members of the public. First and foremost, our job is to operate a profitable business. our mission is to offer a high quality golf experience at a competitive rate to the general public while providing the same opportunities to residents of Apple Malley at a discounted price. Valleywood is a true multi -use facility. In addition to golf activities, the course plays host to the district 195 Nordic Ski Team, sand volleyball leagues, cross country running races, Mid - Winter Fest activities and a variety of other Recreation Department programs. SERVICE CATEGORIES 1 Golf Management operations The management team coordinates, promotes, schedules and oversees all Valleywood activities. It is essential to the overall success of this enterprise operation that the city actively participates in its management. The operation and long range planning for the golf operation requires a high degree of coordination with a variety of city departments. contracting with a private management company could threaten many of the advantages the golf course possesses as a community asset. current management is able to provide open access to a number of community groups and a favorable season pass and patron card system for the residents of Apple Valley. Golf Management operations — objectives for 2014 • Increase rounds through continued targeted marketing, superior service and excellent course conditions. • Hold the line on staff costs so that any increased costs are directly associated with increased revenue opportunities. • continue use of club fitting and special order merchandise in order to reduce overall inventory overhead. • outreach and development of programs to entice additional players and league members i Budget impacts of new clubhouse • increase in Seasonal staff budget due to additional food and beverage offerings as well as additional hours of building use. • Large increase in the depreciation budget to reflect the value of the new facility. • Interest payments on building loan as well as electric golf car lease. 2 Golf Course Maintenance The Golf Maintenance division provides the beautification of the 190 acre Valleywood Golf course. The Golf Maintenance division maintains the playability -312 - and health of the golf course through daily greens mowing, bi- weekly fairway and rough mowing and the ongoing upkeep and maintenance of the irrigation system and all equipment needs for the golf course. The overall success of the golf operation as a business unit is extremely dependent on the golf course conditions. While the management team can do things through marketing and promotion to attract players, it is mostly the overall course conditions and playability that will bring customers back and turn them into regular, loyal Valleywood Patrons. Golf Course Maintenance -- objectives for 2014 • Continue to upgrade the overall equipment fleet by replacing outdated equipment before they become a burden on our parts, repair or overall golf budgets. • Continue to develop methods for proper clubhouse and surrounding grounds maintenance. • continue to maintain golf course conditions to the highest level possible. 3 Valleywood Food & Beverage Daily Food and Beverage operations at Valleywood; including clubhouse bar and grill, tournament menus and on course beverage cart operations. The Food & Beverage operations are a highly profitable part of the overall golf operation. Over the last few years this business unit is generating a 30% profit margin on sales now exceeding $160,000. Because of the complexities of the varied food and beverage requirements within the golf operation this business unit requires very close coordination with Golf Operations. In order to best handle the daily needs of the golf patrons, leagues and golf outings this area should continue to be managed by the golf course management. The golf course management has clearly demonstrated over the last few years that they are effectively serving the desires of all the golf course users while generating a healthy profit in this area of the operation. The revenues from this business unit are a crucial part of the golf courses annual profitability. Valleywood Food & Beverage — objectives for 2014 • continue to develop a menu reflective of the upgraded food service facilities in the new clubhouse, particularly those options for group outings and buffet style service. • Work on an expanded tournament menu to try to entice smaller group outings to include food as a part of their event. Comprehensive Plan: Key 2 — Livable; Key 3 — Business; Key 6 — Play & Preserve; Key 7 — Healthy & Active; Key 7 - Learning -313 - IMPACT MEASURES 1 PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2010 2011 2012 2013 2014 Golf operations Golf /Cart/Ran ge Revenue 864,486 802 848 840,000 960, 500 Food & Beverage Revenue 148 136,826 162,139 200,000 245,000 Pro Shop Revenue 10 1,491 84, 090 99 115,000 106,000 Total Revenue 1 1 1 1,175 1,311 # of Rounds 33,113 31,123 32 34,500 34,500 Food & Bev. Revenues 148,547 136,826 162,139 200 245,000 Food & Bev. Profit 40 39,604 48 50,000 102,000 Regular Status Personnel Schedule - FTE's Adopted Adopted Adopted Adopted Proposed Position Title 2010 2011 2012 2013 2014 Golf Course Manager 1 1 1 1 1 Recreation Supervisor /Golf .75 .75 .75 .75 1 Maintenance Foreman 1.5 1.5 1.5 1.5 2 Temporary Status Personnel Schedule -(# positions Part Time) Adopted Adopted Adopted Adopted Proposed Position Title 2010 2011 2012 2013 2014 Golf Course !Maintenance: Seasonal Maintenance 11 2,300 hrs 2,400 hrs 2,500 hrs 2,500 hrs 2,500 hrs Seasonal Maintenance 1 5,500 hrs 6,600 hrs 7,000 hrs 7,000 hrs 7,000 hrs Food & Beverage Food & Bev. Supervisor 2 2 2 2 2 Food & Bev, Attendants 9 8 8 12 12 -314 - Summary Budget Department 61 - Golf 2014 2011 2011 2012 2012 2013 20'14 Actual Adopted Actual Adopted Actual Adopted Proposed Revenue: Rounds 731,635 755,500 669,090 750,000 714,815 710 812 Card 83,141 103,600 88,813 94,000 91,779 90,000 102,500 Range / Lessons 49,710 58,000 44,151 55,500 41,543 50,000 46,000 Other pro shop sales 101,491 83,400 84,090 107,500 91,779 125,000 106,000 Concessions/ Food /Bev 148,547 140,000 136 150,000 162 200',000 245,000 Other Inc./donations 895 21,561 Investm ent Earnings r 3 3,300 9 3,500 15,012 3,500 3 { -... 1,118,392 1 1,033, 007 1 1,138,628: 1,178,500 ` 1 Expenditures: Salaries & wages t 423,140 430 446,668 435,915 502,066 462,378 y 497 ry ...... Em p. Benefits 108 96,007 116,950 97,512 121,111 98,693 - 114,180 Supplies 120 105,300 119,134 113,000 1 81,523 113,000 121 00 «...... Items for resale 176 141,500 162,927 159,500 189,940 157,500 ; 180,000' Contractual Serv. x 19,882 - 18,100 21,537 19,500 24,101 25,500 39,500 Utilities 36,487 40,000 34,990 40,000 34,811 ' 37,000: 36,000 .... . Repairs _ aint 14,948 32,000 22,537 39 i 30,882 # 21,000 19,000 ...... .. ... Training /Travel /Dues 7,652 9,900 7,379 7,100 12,022 } 10,900 12,500 Other Exp. 61,415 87 55 51,500' 50,613 72,500 57,860 Visa /Bank Charges 15,258 15,000 14 16,000 13,941 1 17,000 12,000' s Depreciation 61,806 ' 61,500 60,712 65,000' 83,491 160,500 170 Interest Interest - cart lease 2 1 358 Interest - interlund Loans - 7,321 - 8 Total Exp 1 1 1,063,275 1 1 1,175,971 1,274,198 Net Income (loss) 71,393 106,779 (30,268) 116,473: (113,194) 2 40,302 t { . Less: Capital Outlay $ X17,867} $ (6 $ (6,400) $ (15,000 ) $ (15,000) $ (15,000) $ (211,000') Principal on Capital Leases $ (35 ` $ (31,235)' $ (33 $ (32,355} $ (12,528) Principal on cart lease $ (22 $ (40,458) Principal on lnterfund Loan $ (42,679 ); $ (42 $ (42,339) Principal on Equip certificates $ ( 15,092) Add: Depreciation $ 61,806 $ 61,500 $ 60,712 $ 65,000: $ 83,491 $ 160,500 = $ 170,100' Net Change In Cash 115,332 161,879 24,044 166 (44,703)' 148,029 (598) 2014 CAPITAL OUTLAY: Clubhouse: Food and Beverage: AN Equipment 20 Kitchen Equipment 3 Televisions 2 Banquet/ Bar Furniture 12,000 $ 225000 Kaivac Sanitizer Machine 5 POS System (F & B Handhelds) 4,000 Maintenance: $ 24,000 Replace #522 -'99 Fairway Mower 50 Parking Lot overlay 100,000 Small Spayer unit 15 $ 165,000 Total Golf $211,000 -315 - COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5101 Parks & Recreation 5150 Golf Course Maintenance APPROPRIATELLY ASSIGNED: If so, should this unit be performing this activity? Does the activity fit the Parks and Recreation Department Mission? The Valleywood maintenance division must work very closely with the management team. The ability of maintenance to perform their daily tasks as well as special projects with minimal golf interruption must be closely coordinated with golf operations. ALTERNATIVES: If not, is there another government unit that should be performing this function or should it be contracted out to the non-profit or private sector? While we do contract out a few tasks (annual raid- summer greens aeration) the vast majority of the maintenance tasks are best accomplished by in -house staff. Comprehensive Plan: Key 6 — Play & Preserve; Key 7 — Healthy & Active Department Priority 2 IMPACT MEASURES 1 PERFORMANCE INDICATORS Actual Actual Proposed Proposed Proposed Item 2010 2011 2012 2013 . 2014 Fertilizer 13,835 14,818 13,414 11 13 Chemicals 20,074 18 28 20,000 22,000 Equipment Parts 27 21 31 26 26 Small Tools 6 4 4 5 5 Fuel (including golf cars) 21 29 33,049 16,000 16,000 Regular Status Personnel Schedule -- -FTE's Adopted Adopted Adopted Adopted 2011 2012 2013 2014 Position Title Maintenance Foreman 1.5 1.5 1.5 2.0 Included in golf management bud et Seasonal /Temporary Status Personnel Schedule Adopted Adopted Proposed Proposed Position Title 2011 2012 2013 2014 Seasonal Maintenance 11 2,500 Hours 2,500 Hours 2,500 Hours 2,500 Hours (3 positions) Seasonal Maintenance 1 6,000 Hours 6,000 Hours 6,000 Hours 6,000 Hours 10 positions 2014 CAPITAL OUTLAY Replace #522 — 1999 Fairway Mower $ 50 Parking Lot overlay $100 Small Sprayer Unit 15 1 000 $1653000 -316 - COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5100 Parks & Recreation 5120 Valleywood Food & Beverage Comprehensive Plan: Key 3 - Business Department Priority 2 IMPACT MEASURES 1 PERFORMANCE INDICATORS Actual Actual Actual Proposed Proposed Item 2010 2011 2012 2013 2014 Expenses: Beer 21 20 27,222 25 34,000 Food 20 19,322 3,786 25,000 30 Non - Alcoholic Bev. 15 14,209 17,535 18,000 20 Supplies 4 4,577 9 7,000 6 Liquor 4,571 6 8 7 8 Wine 425 33 579 21000 4 Seasonal F &B payroll 40,6 39, 604 48, 785 45,000 45,oQ0 Total Expenses 108,161 104 136,032 129 143,000 Revenues: Beer 55,653 63,454 76,890 80 100, 000 Food & Non - Alcoholic Bev. 72,519 59,512 69 95,000 100,000 Liquor & ovine 10,375 13 15742 25,000 20 Banquet Rentals - - - - 25,000 Total F &B Revenue 148 136,826 162,139 200,000 245,000 Business unit profit (loss) 40, 386 32 26,147 60, 000 102 Temporary Status Personnel Schedule -(# positions Part Time Adopted Adopted Adopted Adopted Proposed Position Title 2010 2011 2012 2013 2014 F &B Supervisor (2000 hrs @ $10) 2 2 2 2 2 F &B attendants(2200 hrs c@ $8) 0 8 8 12 12 Total Seasonal F& B Payroll $35,824 $ 34, 830 $ 40,000 $45,000 45, 000 2014 CAPITAL OUTLAY Kitchen Equipment (salamander) $ 3 Banquet/Bar Furniture $ 12 000 Kaivac Sanitizer Machine $ 5 POS System (F & B hand- helds) 4 000 $ 24,000 -317 - City of Apple Valley Budget Summary 2014 Budget GOLF 2012 Council 2013 Council 06/30113 2014 2014 Object 2011 Adopted 2012 Adopted YT`D Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6110 - SALARY- REGULAR EMPLOYEES 208,630 207,783 225,337 213,032 111,159 267,983 267,983 6111 - SALARY PART -TIME 0 0 697 0 0 0 0 6112 - SALARY - SEASONAL TEMP 220,115 210,000 252,493 230,000 147,120 210,000 210,000 6113 - OVERTIME- REGULAR EMPLOYEES 10,248 12,000 16,005 12,000 408 12,000 12,000 6114 - OVERTIME PART -TIME EMPLOYEES 2,000 2,000 2,000 2,000 6118 - VACATION PAY 5,435 4,550 0 6121 - INSURANCE CASH BENEFIT 1,449 1,041 810 6122 - COMP REQUEST -784 -600 -169 6123 - SALARY -OTHER 0 4,132 0 5,346 0 5,360 5,360 6124 - OVERTIME- SEASONAL TEMP 1,576 2,543 3,886 6105 - SALARIES AND WAGES 446,668 435,915 502,066 462,378 263,213 497,343 497,343 6138 - MEDICARE 6,833 6,321 7,389 6,704 3,759 7,211 7,211 6139 - FICA 29,217 27,027 31,595 28,667 16,073 30,835 30,835 6141 - PENSIONS -PERA 22,323 16,234 20,998 15,832 9,748 20,832 20,832 6142 -WORKERS COMPENSATION 7,326 7,115 7,908 5,111 4,260 5,909 5,909 6143 - UNEMPLOYMENT COMPENSATION 6,842 0 7,344 0 8,198 0 0 6144 - LONG -TERM DISABILITY INSURANCE 738 615 753 633 386 793 793 6145 - MEDICAL INSURANCE 40,335 40,200 41,689 41,746 20,851 49,200 48,600 6146 - DENTAL INSURANCE 2,636 2,909 1,532 6147 - LIFE INSURANCE -BASIC 46 46 23 6148 - LIFE INSURANCE - SUPPIDEPEND 654 479 405 6125 - EMPLOYEE BENEFITS 116,950 97,512 121,111 98,693 65 114,780 114,180 6100 -TOTAL PERSONNEL SERVICES 563,617 533,427 523,177 561,071 328,448 612,123 611,523 6210 - OFFICE SUPPLIES 969 500 1,015 3,000 927 3,000 3,000 6211 -SMALL TOOLS & EQUIPMENT 4,447 8,000 4,144 8,000 4,626 5,000 5,000 6212 - MOTOR FUELS /OILS 29,939 22,000 33,049 16,000 5,496 16,000 16,000 6213 - FERTILIZER 14,818 12,000 13,414 14,000 5,824 13,000 13,000 6214 - CHEMICALS 18,001 17,500 28,666 18,000 4,916 22,000 22,000 6215 - EQUIPMENT -PARTS 21,252 20,000 31,785 20,000 10,376 26,000 26,000 6216 - VEHICLES - TIRES /BATTERIES 1,787 1,000 2,985 2,000 269 2,000 2,000 6229 - GENERAL SUPPLIES 27,920 32,000 66,465 32,000 15,862 34,000 34,000 6205 - SUPPLIES 119,134 113,000 181,523 113,000 48,297 121,000 121,000 6231 - LEGAL SERVICES 0 0 83 6235 - CONSULTANT SERVICES -7,592 500 171 500 749 500 500 6237 - TELEPHONE /PAGERS 7,576 8,000 8,992 10,000 4,872 12,000 12,000 6238 - POSTAGE /UPS /FEDEX 58 90 0 6239 - PRINTING 4,836 3,000 5,943 5,000 3,721 8,000 8,000 6240 - CLEANING SERVICE /GARBAGE 2,175 3,000 3,087 4,000 3,593 4,000 4,000 6249 - OTHER CONTRACTUAL SERVICES 14,782 5,000 5,817 6,000 4,543 15,000 15,000 6230 - CONTRACTUAL SERVICES 21,835 19,500 24,101 25,500 17,561 39,500 39,500 6255 - UTILITIES - ELECTRIC 20,447 20,000 22,930 20,000 9,113 21,000 21,000 6256 - UTILITIES - NATURAL GAS 2,633 4,834 6257 - UTILITIES- PROPANE/WATER /SEWER 14,542 20,000 9,248 17,000 4,317 15,000 15,000 6250 - UTILITIES 34,990 40,000 34,811 37,000 18,263 36,000 36,000 6265 - REPAIRS - EQUIPMENT 8,501 18,000 17,033 11,000 1,629 11,000 11,000 6266 - REPAIRS - BUILDING 11,107 18,000 6,563 7,000 3,504 5,000 5,000 6269 - REPAIRS -OTHER 2,929 3,000 7,286 3,000 660 3,000 3,000 6260 - REPAIRS AND MAINTENA 22,537 39,000 30,882 21,000 5,793 19,000 19,000 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 398 500 1,059 500 561 1,500 1,500 6276 - SCHOOLSICONFERENCES /EXP OTHER 585 0 0 2,000 1,349 0 0 6277 - MILEAGE /AUTO ALLOWANCE 1,599 1,800 1,538 2,000 548 2,000 2,000 6278 - SUBSISTENCE ALLOWANCE 250 0 0 400 200 0 0 6280 - DUES & SUBSCRIPTIONS 2,832 2,800 4,200 3,000 2,390 4,000 4,000 6281 - UNIFORM /CLOTHING ALLOWANCE 1,715 2,000 5,225 3,000 1,833 5,000 5,000 6270 - TRAIN ING/TRAVEL/DUES 7,379 7,100 12,022 10,900 6,882 12,500 12,500 6200 - TOTAL OPERATING COSTS 205,874 218,600 283,339 207,400 96,796 228,000 228,000 6310 - RENTAL EXPENSE 5,197 7,500 7,832 8,000 3,818 8,000 8,000 6311 - INSURANCE - PROPERTY /LIABILITY 32,000 32,000 32,000 37,000 18,500 36,000 37,000 6323 - INTEREST EXPENSE 5,323 3,410 2,327 2,360 2,360 6333 - GENERAL -CASH DISCOUNTS -202 -130 -28 6349 - LATE FEES /FINANCE CHARGES 53 0 0 6351 - VISAIBANK CHARGES 5,172 6399 - OTHER CHARGES - 93,724 12,000 7,500 27,500 7,574 10,500 10,500 6301 -OTHER EXPENDITURES - 51,353 51,500 50,613 72,500 37,364 56,860 57,860 6300 - TOTAL OTHER EXPENDITURES - 51,353 51,500 50,613 72,500 37,364 56,860 57,860 -318 - City of Apple Valley Budget Summary 2014 Budget GOLF 2012 Council 2013 Council 06/30/13 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6410 - GOLF -RENT POWER CARTS 16,791 17,000 19,695 3,000 0 3,000 3,000 6411 - GOLF -BAGS & UMBRELLAS 6,033 3,000 4,185 5,000 2,131 5,000 5,000 6412 - GOLF -BALLS 13,377 14,000 11,744 14,000 6,375 13,000 13,000 6413 - GOLF - CAPS /HATS /CLOTHING 15,723 18,000 17,066 18,000 44,786 18,000 18,000 6414 - GOLF -CLUBS 16 16,000 20,655 12,000 16,992 13,000 13,000 6415 - GOLF- GLOVES 4,706 3,000 3,024 4,000 2,409 5,000 5,000 6416 - GOLF -SHOES 5,358 4,000 2,639 7,000 5,103 6,000 6,000 6417 - GOLF - CIGARS 1,525 2,000 2,397 2,000 331 2,000 2,000 6418 - GOLF -PRO SHOP OTHER 9,937 5,000 13,596 5,000 14,007 8,000 8,000 6419 - GOLF -BEER 20,566 22,000 27,222 25,000 9,594 30,000 30,000 6420 - GOLF -FOOD 19,322 21,000 23,786 25,000 8,846 30,000 30,000 6421 - GOLF -NON ALCOHOLIC BEVERAGES 14,209 16,000 17,635 18,000 3,100 20,000 20,000 6422 - GOLF - KITCHEN SUPPLIES 4,577 4,000 9,325 7,000 11,159 6,000 6,000 6423 - GOLF -CASH DISCOUNT -2,356 -2,000 -1,301 -1,000 -698 -1,000 -1,000 6424 - GOLF FREIGHT ON RESALE MDSE 3,498 3,000 3,394 3,000 3,271 3,000 3,000 6425 - VISA/BANK CHARGES 14,654 16,000 13,941 17,000 0 17,000 17,000 6426 - HANDICAP FEE 290 8,000 1,628 1,500 421 2,000 2,000 6427 - GOLF- RENTAL EQUIPMENT 900 829 0 6428 - GOLF LESSONS 5,300 3,145 0 6429 - GOLF- LIQUOR 6,426 8,699 5,856 6430 - GOLF -WINE 33 579 1,142 6401 - GOLF 177,581 170,000 203,881 165,500 134,824 180,000 180,000 6510 - LIQUOR 0 5,000 0 7,000 0 8,000 8,000 6520 -WINE 0 500 0 2,000 0 4,000 4,000 6501 - TAXABLE /NON- TAXABLE M1SC RESAL 0 5,500 0 9,000 0 12,000 12,000 6500 - TOTAL LIQUOR EXPENDITURES 0 5,500 0 9,000 0 12,000 12,000 6610 - DEPRECIATION 60,712 65,000 83,491 160,500 64,728 170,100 170,100 6601 -TOTAL DEPRECIATION 60,712 65,000 83,491 160,500 64,728 170,100 170,100 6600 - TOTAL DEPRECIATION 60,712 65,000 83,491 1 60,500 64,728 170,100 170,100 6730 - CAPITAL OUTLAY - TRANSPORTATION 0 0 0 100,000 100,000 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 80,000 50,000 6740 - CAPITAL OUTLAY- MACHIEQIOTHER 0 0 0 0 0 61,000 61,000 6701 - TOTAL CAPITAL OUTLAY 0 0 0 0 0 241,0 211,000 6801 - TOTAL CONSTRUCTION COSTS 107,141 0 - 31,117 6800 - TOTAL CONSTRUCTION COSTS 107,141 0 - 31,117 6700 - TOTAL CAPITAL OUTLAY 107,141 0 0 0 - 31,117 241,000 211,000 7016 - INTERFUND LOAN- INTEREST 7,321 0 14,715 14,715 7001 - TOTAL INTEREST AND FISCAL FEES 7,321 0 14,715 14,715 7000 - TOTAL INTEREST AND FISCAL FEES 7,321 0 14,715 14,715 6001 - EXPENDITURES 1,063,573 1,044,027 1,251,822 1,175,971 631,043 1,514,798 1,485,198 -319 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 61: GOLF - 5105 COMPANY 5100: GOLF FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND SALARIES 6110 Regular Employees 201,954 207,783 213 213,032 267,983 267,983 6111 Salary- Parttime 6112 Salary- Seasonal Temp 210,000 210 230 230,000 210 210,000 6113 Overtime - Reg 12,000 12,000 12,000 12 12,000 12 6114 Overtime - Temp 2 2 2,000 2,000 2,000 2,000 6123 Salaries - Other 4,260 4 5,346 5,346 5,360 5,360 6138 Medicare 6,238 6,321 6,704 6,704 7,211 7,211 6139 FICA 26 27 28,667 28,667 30,835 30,835 6141 Pension - PERA 15 16,234 15,832 15 20 20 6142 Workers Compensation 7,357 7 5,111 5,111 5,909 5 6143 Unemployment Compensation 6144 Long -term Disability Insurance 592 615 633 633 793 793 6145 Hospital & Life Insurance 39,480 40 41 41,746 49,200 48,600 Total 526,221 533,427 561,071 561,071 612,123 611 6210 OFFICE SUPPLIES 1,000 5003 3,000 3 3,000 3, 000 Total 1,000 500 3,000 3 3,000 3,000 6211 SMALL TOOL & EQUIPMENT M isc 8,000 8 8 1 5,000 5,000 5,000 Total 8 8,000 8, 000 5,000 5,000 5 6212 MOTOR FUELS /OILS 21,000 22,000 16 16,000 16 16,000 Total 21,000 22,000 16,000 16 16 16 6213 FERTILIZER 12 12 14,000 11,000 13,000 13 Total 12,000 12,000 14,000 11,000 13,000 13 6214 CHEMICALS 12 17,500 18 20,000 22,000 22 Total 12,500 17,500 18,000 20,000 22,000 22 6215 EQUIPMENT - PARTS Mowers, Irrigation, Tractors 19 20,000 20,000 26,000 26,000 26 Total 19,000 20 20,000 26 26 26 6216 EQUIPMENT - TIRESIBATTERIES 800 1 2, OOO 2 2 2,000 Total 800 1,000 2 2 2,000 2 6229 GENERAL SUPPLIES Operations 16 17,500 17,000 24,000 20,000 20 Misc 1 1 2, 000 2 2 2,000 Grass Seed, Sod 13,000 13 13,000 12,000 12 12,000 Total 31, 000 32 32,000 38,000 34 34 6235 CONSULTANT SERVICES Liquor Operations - Training 500 500 500 250 500 500 Total 500 500 500 250 500 500 6237 TELEPHONE/PAGERS Clubhouse, Maintenance 8,000 8,000 10,000 12,000 12 12,000 Tota 1 8,000 8 10,000 12 12 12,000 6239 PRINTING /PUBLISHING Promotion Flyers 3 3,000 5 6,000 8,000 8 Total 3, 000 3,000 5 6,000 8,000 81000 -320 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 61: GOLF - 5105 COMPANY 5100: GOLF FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN 6240 C. SERVICE/GARBAGE REMOVAL ADAPTED ADAPTED ADAPTED PROJECTED PROP RECOMMEND 2,100 3 4,000 4 4 4,000 Total 2,100 3,000 4,000 4 4, 000 4,000 6249 OTHER CONTRACTUAL SERVICES Filters, Exterminator, Alarms Aerating (deep tine), Elevator Insp. 4,500 5,000 6,000 6,000 15 15,000 Total 4 5 6 6 15,000 15,000 6255 UTILITIES - ELECTRIC 20,000 20, 000 20 20,000 21, 000 21,000 Total 20,000 20,000 20,000 20, 000 21,000 21,000 6257 UTILITIES - NATURAL GAS PropaneMater /Sewer 20 20,000 17,000 14,000 15,000 15,000 Total 20,000 20,000 1 ?,000 14,000 15, 000 15,000 6265 REPAIRS - EQUIPMENT Winterize Sprinkler System 9,000 9 6 6,000 6,000 6 Rebuild Various Equip 10,000 9,000 5,000 5,000 5,000 5,000 Total 19,000 18,000 11 11 11 11,000 6266 REPAIRS - BUILDINGS 101000 18,000 7,000 5,000 5,000 5,000 Total 10,000 18,000 7,000 5 5 5,000 6269 REPAIRS - OTHER 3,000 3 3 3,000 3,000 3 Total 3,000 3,000 3 3,000 3 3 6275 SCHOOLICONFIEXP - LOCAL Maint. Certification 500 500 500 1,000 1,500 11500 Total 500 500 500 1,000 1,500 1 6276 SCHOOLICONFIEXP - OTHER National Conf 1 - 2,000 1, 350 Total 1 - 2 1,350 - 6277 MILEAGE ALLOWANCE 1,800 1,800 2,000 1,800 2 2 Total 1,800 1 2,000 1 2,000 2,000 6278 SUBSISTENCE 300 - 400 250 Total 300 - 400 250 - .- 6280 DUES & SUBSCRIPTIONS MGAIPGA 2,800 2 3,000 4,000 4,000 4,000 Tota 1 2,800 2 3 4 4 4, 000 6281 UNIFORMICLOTHING ALLOWANCE 3, 000 2 3 3,000 5 5 Total . 3 7 000 2,000 3 3,000 5,000 5,000 6310 RENTAL EXPENSE Chemical Toilets 2,500 3,000 3,000 3,000 3,000 3,000 Toro 4700D Mower 13,000 H2O Coolers 2, 000 2, 000 2 2,000 2,000 2,000 Greens Mowers (two) 13,940 Small Equipment 2,500 3 i 3,000 3,000 3,000 Utility Vehicles (three) 12,060 Total 43,500 7,500 8 8,000 8,000 8, 000 - CITY OF OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 61: GOLF - 5105 COMPANY 5100: GOLF FUND JDE 2011 2012 2013 2013 2014 2014 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT AD MIN 6311 INSURANCE ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 32,000 32,000 37,+000 37 36,000 37 Total 32,000 32,000 37 37 36, 000 37, 000 6399 OTHER CHARGES Golf Lessons 4 4,000 4,000 2,500 3,000 3 Teemaster 8 800 8,000 7 7,500 7 Interest - Inter Fund Loan (to 7016) Interest - Carts Total 12,000 12 12,000 10,000 10,500 10 6610 DEPRECIATION Equipment 61,500 65,000 48,000 47,000 43,000 43 Carts 32,500 30,340 45 45,400 Building & Sewer Extension 80 81 81,700 81 Total 61 65 160,500 159,000 170,100 170 7016 Interfund Loan Interest Sewer Extension 6 5,815 5 Club House 8,000 7 7,665 7,655 Mowers 1,540 1 1,235 Total - - 8 15, 835 14,715 14,715 6323 Interest on capital Lease Carts 7,500 2 2,360 2,350 Total - - 7,500 2,920 2 2,360 6735 CAPITAL OUTLAY - VEHICLES Replace #522 - 1999 Fairway Mower 50,000 50 Replace #503 - 1995 Greensmower 307000 Replace unit #520 - 2005 greensmower Replace unit #523 - 2005 greensmower Replace unit #517 - 2001 workman Replace unit #526 - 2001 workman Replace unit #529 - 2001 workman Total �- - - - 80 50,000 6730 CAPITAL OUTLAY - OTHER IMP Parking Lot Overlay 100,000 100 Cart path overlays Total - - - - 100,000 100 6740 CAPITAL OUTLAY - OTHER ITEMS Replacement of Concession Cart AIV Equip (projector, laptop,tablets) 20 20,000 Televisions 2,000 2,000 Kitchen Equip (salamander) 3,000 3,000 Banquet/Bar Furniture 12 12,000 POS System (F & B, hand- helds) 4,000 4,000 Kaivac Sanitizer Machine 5 5 Small Sprayer Unit for Maintenance 15 15 Total - - - - 61 000 61 -322 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 61: GOLF - 5105 COMPANY 5100: GOLF FUND JDE 2011 2012 2013 2013 2014, 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN 6322 UNCOLLECTABLE CHECKS ADOPTED ADOPTED ADAPTED PROJECTED PROP RECOMMEND 6423 CASH DISCOUNT (2,000) (2,000) (1,000) (1,000) (1,000) (1,000) 6410 POWER CARTS RENTAL 17,000 17,000 3,000 3,000 3,000 3,000 6424 FREIGHT ON RESALE MDSE 2,000 3,000 3 3,000 3,000 3,000 6411 GOLF -BAGS & UMBRELLAS 3,000 3,000 5,000 5,000 5 5,000 6412 BALLS 11,500 14,000 14,000 13 13,000 13 6413 CAPSIHATSIC LOTH I NG 18,000 18,000 18,000 18,000 18 18,000 6414 CLUBS 14,000 16,000 12 13 13,000 13,000 6415 GLOVES 2,500 3,000 4 5,000 5,000 5,000* 6416 SHOES 3,500 4,000 7 6 6,000 6,000 6417 CIGARS 1 2,000 2,000 2 2,000 2,000 6419 BEER 19,000 22,000 25,000 25,000 30,000 30,000 6420 FOOD 20, 000 21 25,000 25,000 30,000 30 6421 NON- ALCOHOLIC BEVERAGES 17,000 16,000 18,000 17,000 20,000 20,000 6422 KITCHEN SUPPLIES 3,000 4,000 7 9,000 6,000 6,000 6425 VISA COSTS 15 16 17,000 17, 000 17,000 17, 000 6426 HANDICAP FEE 4,500 8 1,500 2,000 2 2,000 6418 PRO SHOP -OTHER 6 5,000 5,000 6,000 8,000 8 6510 LIQUOR 1 5 7,000 6,000 8 8,000 6520 WINE 100 500 2 3 4,000 4,000 Total 156,500 175,500 174 177,000 192,000 192 Total Net of Personnel 51 0,800 510,600 614 623 902,675 873,675 TOTAL EXPENSES $ 1,037,021 $ 1,044, 027 1 $ 1,175,971 11 $ 1,184,476 $ 1,514,798 $ 1,485,198 -323 - COMPANY DEPARTMENT BUSINESS UNiT AC:TiVITY 5200 63 5205 Sports Arena/ Indoor Skating DESCRIPTION OF ACTIVITY Purpose /Benefits: is this an activity that should be performed? The Sports Arena was built specifically to service the community indoor skating program. The facility is jointly owned and shared with School District 195. It is an excellent example of two government entities sharing resources. The arena services the Apple Valley and Eastview Hockey associations and provides leisure opportunities with public skating sessions. The facility offers an excellent learn to Learn to Skate program which teaches 390 -400 young students per year the basics of skating. APPROPRIATELY ASSIGNED: if so, should this unit be performing this activity? Does the activity fit the Parks and Recreation Department's mission? Although the City of Apple Valley maintains several outdoor skating rinks, upscale Minnesota communities traditionally provide indoor skating facilities for their communities. Skating is part of our heritage and is an important part of our mission. ALTERNATIVES: if not, is there another government unit that should be performing this function, or should it be contracted out to the non-profit or private sector? There are no non - profit or private sector facilities in our area. PERFORMANCE MEASURES/EFFECTIVENESS/EFFICIENCY: How are inputs, outputs and outcomes measured? Thousands of participants can utilize the facility each week during the winter months. Events include learn to skate lessons, hockey practices and games, and public skating sessions. Each of these programs bring spectators and fans. Performance can be measured by the amount of hours rented by our user groups. IMPACT MEASURES 1 PERFORMANCE INDICATORS Actual Projected Projected Projected Projected Item 2010 2011 2012 2013 2014 Hours of Ice time rented 1,250 1 1 1 1,250 # of Skating Lesson Participants 311 325 329 400 Department Priority: 1 Comprehensive Plan: Key 5 — Safe, Key 0 — Play and Preserve, Key 7 — Healthy and Active, Key 8 — Accessible, Key 10 — Learning. -324 - COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5200 63 5205 Sports Arena/ Tennis Program DESCRIPTION of ACTIVITY Purpose /Benefits: Is this an activity that should be performed? The sports arena converts from ice to 4 indoor tennis courts during the summer months (April - September). All city sponsored tennis lessons are run through the arena. The facility is shared with School District 198 which uses it for its programs. Tennis is considered a sport that can be played for a lifetime. We offer leagues for adult players. APPROPRIATELY ASSIGNED: if so, should this unit be performing this activity? Does the activity fit the Parks and Recreation Department's mission? Tennis is considered a lifetime sport which fits perfectly into our mission statement by producing adequate physical facilities and program opportunities. ALTERNATIVES: If not, is there another government unit that should be performing this function, or should it be contracted out to the non-profit or private sector? Private facilities do provide tennis lessons, but we do not have any indoor private tennis courts in Apple Valley. We currently share our tennis programs with the VAA. The VAA registers students and hire teaching staff and they rent the courts from the arena. PERFORMANCE MEASURES/EFFECTIVENESS/EFFICIENCY: How are inputs, outputs and outcomes measured? It is expected that well over 200 youth participants will utilize the lessons this summer. IMPACT MEASURES I PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2010 2011 2012 2013 2014 Hours of Dry Floor Time rented nla 200 200 200 200 Department Priority: 2 Comprehensive Plan: Key 5 — safe, Key 0 — Play, Key 7 — Healthy and Active, Key 8 — Accessible, Key 10 — Learning. -325 - Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Projected Position Title 2011 2012 2013 2014 Arena Manager 1 1 1 1 Arena office Supervisor .76 .76 .76 .76 Tech Specialist .5 .5 .5 . 5 Park Maintenance 11 .5 .5 .5 .5 Arena Bldg Lead Attendant 885 hrs 885 hrs Arena Bldg Supervisor 558 hrs 558 hrs Temporary Status Personnel Schedule Adopted Adopted Adopted Projected Position Title 2011 2012 2013 2014 Arena Supervisor 500 hrs 500 hrs 1040 hrs 1040 hrs Arena Bldg Lead Super. 500 hrs 500 hrs 500 hrs 500 hrs Skating Director 650 hrs 650 hrs Skating Instructor 1/11 750 hrs 750 hrs Arena Attendant 1040 hrs 1040 h rs -326 - Summary Budget Department 63 Business Unit # 5205 Arena 1 2010 2011 2011 2012 2013 2014 Actual Adopted- Actual Adopted Ado ted Proposed Revenue: Ice Revenue 98 146 133 149,800 156 163 Tennis Revenue 6 11 4,137 11,000 7 7 School District Share 227,553 238,000 250 254, 000 237,315 260,000 Sales I Concession 4 2 - 2 2 2 Investment earnings (1,060) - _ - - - Federal Grant 84,500 - - - - Other 29 12,000 21 121000 12,000 12,000 450 410 409,319 429 415,115 444,300 Expenditures: Salaries & Wages 227 246,365 234 255,682 258 263 Em p. Benefits 50 64 54,103 66 75 58,089 Supplies 20 17 17 17,2030 20,500 22,500 Contractual Serv. 43,805 40,500 37 44 45 45,740 Utilities 66 84,500 64 74 74 74 Repairs & Maint. 6 17 5 17 19,000 19,000 Training /Travel /Dues 1 59100 2 5 2 2 Other Exp. 11 12 11 12 5 5 Depreciation 451151 45,000 80 49,500 47 58 Total Exp 473,632 533,256 507 543 548,571 550 Net Income loss (22, 966) ( 122, 956) (97, 720) ( 113, 836) ( 133,456) ( 106 Change in Cash: Less: Capital outlay (80,000) ( 124, 090) (33, 500) (24, 752) (38, 000) (65, 000) Add: Depreciation 45,151 45,000 80 49 49,500 58,300 Net (decrease) in Cash (57,815) 202,046) (50,663) 89,088) (121 (112 2014 CAPITAL OUTLAY Ice Resurfacer (50% share with school) $65,000 City of Apple Valley -327 - Budget Summary 2014 Budget ARENA 1 2012 Council 2013 Council 05130113 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6110 -- SALARY- REGULAR EMPLOYEES 139,870 152,558 167,485 155,838 70,735 160,678 160,678 6111 - SALARY PART -TIME 43,469 58,635 44,118 46,635 24,189 58,949 58,949 6112 - SALARY - SEASONAL TEMP 48,210 39,300 45,402 48,500 23,471 31,671 31,671 6113 - OVERTIME- REGULAR EMPLOYEES 6,921 750 6,281 2,100 4,347 7,500 7,500 6114 - OVERTIME PART -TIME EMPLOYEES 331 199 0 6118 - VACATION PAY -4,143 1,630 0 6121 - INSURANCE CASH BENEFIT 0 495 405 6122 - COMP REQUEST -255 -627 0 6123 - SALARY -OTHER 4 5,297 5,077 5,D77 6124 - OVERTIME- SEASONAL TEMP 0 0 74 6105 - SALARIES AND WAGES 234,404 255,682 264,983 258,370 123,222 263,875 263,875 6138 - MEDICARE 2,933 3,702 3,286 4,033 1,705 3,72.8 3,728 6139 - FICA 12,539 15,929 14,049 17,244 7,291 15,942 15,942 6141 - PENSIONS -PERA 12,724 16,865 13,901 17,315 7,257 16,299 16,299 6142: - WORKERS COMPENSATION 4,582 4,926 4,265 4,148 1,609 3,945 3,945 6143 - UNEMPLOYMENT COMPENSATION 361 74 99 6144 - LONG -TERM DISABILITY INSURANCE 305 372 298 461 152 475 475 6145 - MEDICAL INSURANCE 19,167 24,950 17,784 32,400 8,588 17,700 17,700 6146 - DENTAL INSURANCE 1,474 1,591 791 6147 - LIFE INSURANCE -BASIC 18 18 8 6148 - LIFE INSURANCE -SUPP /DEPEND 0 0 56 6125 - EMPLOYEE BENEFITS 54,103 66,754 55,265 75,601 27,556 58,089 58,089 6100 - TOTAL PERSONNEL SERVICES 288,508 322,436 320,249 333,971 150,7 321,964 321,964 6210 - OFFICE SUPPLIES 1,023 500 101 500 0 500 500 6211 - SMALL TOOLS & EQUIPMENT 4,538 1,000 1,159 1,000 351 1,000 1,000 6212 - MOTOR FUELS/OILS 220 200 335 500 40 500 500 6214 - CHEMICALS 0 2,000 7,258 5,000 0 5,000 5,000 6215 - EQUIPMENTS -PARTS 791 2,500 132 2,500 932 2,500 2,500 6229 - GENERAL SUPPLIES 10,954 11,000 8,051 11,000 3,603 13,000 13,000 5205 - SUPPLIES 17,526 17,200 17,037 20,500 4,925 22,500 22,500 6237 - TELEPHONEIPAGERS 3,440 3,500 3,472 3,500 1,738 3,500 3,500 6239 - PRINTING 984 1 863 1,200 265 1,440 1 6240 - CLEANING SERVICE/GARBAGE 31,726 39,000 30,078 40,000 0 40,000 40,000 6249 - OTHER CONTRACTUAL SERVICES 868 800 1,126 804 0 800 800 6230 - CONTRACTUAL SERVICES 37,017 44,500 35,539 45,500 2,003 45,740 45,740 6255 - UTILITIES-ELECTRIC 28,151 31,500 29,701 31,500 15,554 31,500 31,500 6256 UTILITIES- NATURAL GAS 17,458 24,000 13,052 24,000 10,254 24,000 24,000 6257 - UTILITIES- PROPANEIWATERISEWER 19,272 19,000 23,896 19,000 2,049 19,000 19,000 6250 - UTILITIES 64,881 74,500 66,649 74,500 27,857 74,500 74,500 6265 - REPAIRS - EQUIPMENT 1,905 5,500 2,819 7,000 1,161 7,000 7,000 6266 REPAIRS-BUILDING 3,189 12,000 3,874 12,000 3,693 12,000 12,000 6260 - REPAIRS AND MAINTENA 5,094 17,500 6,693 19,000 4,854 19,000 19,000 6275 - SCHOOLSICONFERENCESIEXP LOCAL 0 500 0 600 15 600 600 6276 - SCHOOLSICONFERENCESIEXP OTHER 699 2,000 716 0 0 0 0 6277 - MILEAGE/AUTO ALLOWANCE 44 500 0 500 0 500 500 6278 - SUBSISTENCE ALLOWANCE 50 50 0 6279 - EDUCATION ASSISTANCE 500 0 0 0 6280 - DUES & SUBSCRIPTIONS 540 500 565 500 550 500 500 6281 - UNIFORM /CLOTHING ALLOWANCE 1,069 1,000 885 1,000 444 1,000 1,000 6270 - TRAINING/TRAVELIDUES 2,402 5,100 2,217 2,600 1,109 2,600 2,600 6200 -TOTAL OPERATING COSTS 126,920 158,800 128,134 162,100 40,649 164,340 164,340 6310 - RENTAL EXPENSE 0 1,000 0 0 0 0 0 6311 - INSURANCE-PROPERTY/LIABILITY 9,304 9,300 9,300 2,400 1,200 2,500 2,500 6333 - GENERAL -CASH DISCOUNTS -526 -92 -198 6351 - VISA/BANK CHARGES 467 500 500 6399 - OTHER CHARGES 2,279 2,100 2,796 2,100 1,278 2,890 2,890 6301 - OTHER EXPENDITURES 11,053 12,400 12,004 4,500 - 2,748 5,890 5,890 6300 - TOTAL OTHER EXPENDITURES 11,053 12,400 12,004 4,500 2,748 5,890 5,890 6425 - VISA/BANK CHARGES 2 720 500 0 0 0 6401 -VISA IBANK CHARGES 2 720 500 0 0 0 6400 - TOTAL VISA /BANK CHARGES 2 720 500 0 0 D 6540 - TAXABLE MISC FOR RESALE 0 517 0 6501 - TAXABLE/NON-TAXABLE. MISC RESAL 0 517 0 6610 - DEPRECIATION 80,557 49,500 50,091 47,500 26,981 58,300 58,300 6600 - TOTAL DEPRECIATION 80,557 49,500 50,091 47,500 26,981 58,300 58,300 6740 - CAPITAL OUTLAY - MACH /EQIOTHER -98 38,000 0 0 0 65,000 65,000 6700 - TOTAL CAPITAL OUTLAY -98 38,000 0 0 0 55,000 65,000 6001 - EXPENDITURES 506,942 581,136 511,714 548,571 221,155 615,494 615,494 -328 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 63: ARENA 1 - 5205 COMPANY 5200: ARENA FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND SALARIES 6110 Regular Employees 150,459 152,558 155 155 160 160 6111 Salary - Parttime 53,192 58,635 46,635 46535 58 58,949 6112 Salary - Seasonal Temp 39,300 39,300 48 48,500 31 31 6113 Overtime - Regular 750 750 2 2 7500 7,500 6123 Salaries - Other 2 4 5,297 5 5,077 5 6138 Medicare 3 3,702 4 4,033 3 3 6139 FICA 15 15, 929 17 17 15 15 942 6141 Pension - PERA 14,984 16,865 17,315 17 16,299 16,299 6142 Worker's Compensation 5,534 4 4,148 4 3,945 3,945 6144 Long -term Disability Insurance 366 372 461 461 475 475 6145 Hospital & Life Insurance 24 24 32,400 32 17 17,700 Total 311 322 333 333_ , 970 321 321 6210 OFFICE SUPPLIES 500 500 500 500 500 500 Total 500 500 500 500 500 500 6211 SMALL TOOL & EQUIPMENT Miscellaneous Equipment and Tools 1 1 000 11000 1,000 1 1 1 Total 1 1 1 - 1,000 . 11000 1, 000 6212 MOTOR FUELS/OILS Propane 200 200 500 500 500 500 Total 200 200 500 500 500 500 6214 CHEMICALS Freon for Compressors 2,0 2,000 5 7 000 5 5,000 5 Total 2 1 000 2 1 0001 5 5 5 5,000 6215 EQUIPMENT - PARTS Resurfacers 2,500 2,500 2 2,500 2 2,500 Compressors Total 2 2,500 2,500 2 2,500 21 6229 GENERAL SUPPLIES 11 11 000 11 11, 000 11,000 111000 POS System 2 2,000 Total 11 11 11,000 11, 000 13,000 13 6237 TELEPHONE Phone 3 3 3,500 3,5001 3 3 Total 3,500 3 3 3 3500 3,500 6239 PRINTINGIPUBLISHING Ticket Printing, News Ads 1 1 1 200 1 1,200 1 1,200 Copier annual maintenance fee 240 240 Total 1 1200 1 1200 1,200 1 1,440 1 6240 C. SERVICE/GARBAGE REMOVAL Janitor - Furnished by School Dist 35,000 39,000 40,000 40 40 40,000 Total 35 39 40, 000 40 40 40 1 000 6249 OTHER CONTRACTUAL SERVICES Misc Contractual 500 500 500 500 500 500 ASCAP 300 300 300 300 300 300 Total 800 800 800 800 800 800 -329 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 63: ARENA 1 -- 5205 COMPANY 5200: ARENA FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6255 UTILITIES - ELECTRIC Electric 31,500 31 31 31,500 31 31 Total . 31 1 500 31 31 31,500 31,500 31 6256 UTILITIES - NATURAL GAS Natural Gas 34 24,000 24, 000 24,000 24 24 Total 34 24 24 24,000 24 24, 000 6257 UTILITIES - OTHER til"V'ater and Sewer 19 19,000 19 19,000 19 19,000 Total 19 19 19 19 19,000 19,000 6265 REPAIRS - EQUIPMENT Misc Repairs 5 5 7 7 7,000 7 Total 5,500 5 7,000 7 7 7 6266 REPAIRS - BUILDINGS Misc Repairs 12 12,000 12 12 12,000 12,000 Total 12 12,000 12 12 12 12,000 6275 SCHOOL/CONF1EXP - LOCAL MN Ice Arena Managers Conf 600 600 600 600 600 600 Total 600 600 60 600 600 600 6276 SCHOOLICONFIEXP - OTHER National Conference 2 2 Total 2 2 - - - - 6277 MILEAGE ALLOWANCE Misc Mileage 500 500 500 500 500 500 Total 500 500 500 500 500 500 6279 EDUCATION ASSISTANCE Tuition Rembusement 500 500 Total 504 500 - - - .. 6280 DUES & SUBSCRIPTIONS ISIA & Managers Assoc. 500 500 500 500 500 500 Total 500 500 500 500 500 500 6281 UNIFORM/CLOTHING ALLOWANCE Employee ID Jackets, etc. 1,000 1 1,000 1 1 1 Total 1, 000 1,000 1 1 1 1 6310 RENTAL EXPENSE Copier (City owned in 2013) 1,000 1 _ Total 1 1 6311 INSURANCE General Liability 9,300 9,300 2 2 2,500 2 Total 9 9 2,400 2 2 2 6399 OTHER CHARGES LOGIS 2 2 2 2 2 2 Total 2 2,100 2 2 2 2 6610 DEPRECIATION 45,000 49 47 54 58 58 Total 45,000 49,500 47 54,410 58,300 58,300 -330 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 63: ARENA 1 - 5205 COMPANY 5200: ARENA FUND JDE 2011 2012 2013 2013 2014 2014 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPT_ ED ADOPTED PROJECTED PROP RECOMMEND 6425 VISAIBANK CHARGES 500 500 500 500 Total - - 500 500 500 500 6740 CAPITAL OUTLAY - OTHER ITEMS Replace Ice Resurfacer 130 130,000 Less: School District Share I Locker X65,000} X65,000} Replace ace L cke Room Flooring 27,500 Replace Music /Public Address System 6,000 Replace Lobby /Restroom Flooring 38,000 Total 33 38 - - 65 65 Total Net of Personnel 255 258 214 221,510 293,530 293,530 TOTAL EXPENSES $ 566 $ 581 ,136 $ 548,571 $ 555 $ 61 5 $ 6151494 -331 - COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5200 64 5260 Hayes Park Arena Skating DESCRIPTION OF ACTIVITY Purpose /Benefits: is this an activity that should be performed? The Hayes Park Arena was built in 1995 to supplement the growing needs of the Apple valley youth boys and girls hockey programs. It is the home of the Apple valley and Eastview hockey associations which together have over 500 registered participants. The hockey association sponsors several tournaments and hosts playoff games which bring in teams from all over the state. Not only does this benefit the arena but also local merchants in the area. APPROPRIATELY ASSIGNED: If so, should this unit be performing this activity? Does the activity fit the Parrs and Recreation Department's mission? The arena fulfills the needs of the Parks and Recreation mission statement by providing a facility that promotes physical and mental development for both youth and adults. ALTERNATIVES. if not, is there another government unit that should be performing this function, or should it be contracted out to the non-profit or private sector? There is no competition in the private sector. PERFORMANCE MEASURES IEFFECTIVENESSIEFFICIENCY: low are inputs, outputs and outcomes measured? Performance can be measured by the number of ice hours sold to our hockey associations. At this time, usage remains stable and is at near capacity. Department Priority: 2 Comprehensive Plan: Key 5 — Safe, Key 0 -- Play and Preserve, Key 7 — Healthy and Active, Key 8 — Accessible, Key 10 - Learning. -332 - COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5200 64 5260 Hayes Park Arena /Summer Dry Floor DESCRIPTION OF ACTIVITY PURPOSE/BENEFITS: Is this an activity that should be performed? During the spring and summer months artificial turf replaces the ice and it is the home for soccer and lacrosse practices and games. The facility is in high demand early in the season prior to the outdoor fields being ready for use. We have several adult soccer teams that utilize the arena. The dry floor rental provides an important revenue source for the facility. APPROPRIATELY ASSIGNED: If so, should this unit be performing this activity? Does the activity fit the Parks and Recreation Department's mission? The dry floor activities are a fine example of the many uses that the indoor facility provides. Although the Hayes Park Arena was designed for ice skating the turf allows other groups to benefit from this fine facility. ALTERNATIVES: If not, is there another government unit that should be performing this function, or should it be contracted out to the non- profit or private sector? There is no other indoor facility in Apple Valley that provides indoor turf. IMPACT MEASURES I PERFORMANCE INDICATORS Performance Measures/Effectiveness/Efficiency: How are inputs, outputs and outcomes measured? Performance can be measured by the number of rentals that utilize the turf each season. This past season it was particularly high due to the cold, wet spring. Department Priority: 2 Comprehensive Plan: Key 6 -- Play and Preserve, Key 7 — Healthy and Active, Key 8 — Accessible. -333 - IMPACT MEASURES I PERFORMANCE INDICATORS Actua I Projected Projected Projected Projected Item 2010 2011 2012 2013 2014 Hours Ice Time Rented 1017 1055 1100 1 1 Hours Dry Floor Time Rented 365 311 325 325 325 Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Projected Position Title 20311 2012 2013 2014 Building Manager .76 .75 .76 .76 Tech Specialist - - - .25 Park Maintenance Foreman .50 .50 .50 .25 Arena Bldg Lead Superv. .50 .50 .50 .50 Temporary Status Personnel Schedule Adopted Adopted Adopted Projected Position Title 2011 2012 2013 2014 Lead Attendant (D ''a (D 1,440 Building Supervisor (D (D (D 500 Arena Bldg Lead Superv. 1,040 1 1,040 1 (D Dote. Not budgeted by position in prior years -334 - Summary Budget Department 064 Business Unit # 5260 Hayes Arena II 2010 2010 2011 2011 2012 2013 2014 Adopted Actual Adopted Actual Adopted Adopted Proposed Revenue: Ice Revenue 211 212,835 215 208 218,500 229 290,000 Soccer Revenue 28,000 467 28,000 33 28,000 26,000 26,000 Skate Park Rev. 1,000 - 1 - -- - - Sales 1 Concession 3,500 1 1 1 500 1 1 1,000 2 Other 2,000 24,596 2 1,830 2 2,000 2,000 245,700 239,172 248 244 250 258 320 Expenditures: Salaries & Wages 72,844 79 67 80 80,047 83 92 Emp. Benefits 18 10,361 17,666 1 0 19,002 9 14 Supplies 10 10,646 12,600 9,552 12,600 12,600 15,85+0 Contractual Serv. 4 5 6 4 6 6 5 Utilities 68,000 52 63 56 63,500 60 60 Repairs & Maint. 11 5 18 13 18,000 15 15 Training/Travel /Dues 1,500 35 700 - 1 - Other Exp. 10,500 9 9 9 9 9 9 Items for Resale - 753 - 924 - _ _ Bond Principal Depreciation 77,000 83,518 85,000 86,621 83 83,500 90 Debt Service - Interest 24 24,903 31,000 20,886 17,000 10 5 Total Exp 298,783 283,551 312 293 310,649 290,820 308 Operating Income (loss) (53,083) 44,379) (64,098) (48,363) (60,649) (32,820) 11 Other Income (Expense ): Property Tax Levy 125 125 120,000 120,000 120,000 121,000 121 Net Income (Loss) 71 80,621 55 71,637 59 88 132 Change in Cash: Add Depreciation: 77 83 85 86,621 83,500 83,500 90 Less: Capital {Outlay (14,000) - - - (7,000) (14,000) - Principal portion of Debt 100,000) (100,000) (100,000) (100,000) (100,000) 110,000) (115,000) Net Increase (deer.) in �.. Cash 34,917 64 40 58 35,851 47,680 108 2014 CAPITAL OUTLAY None City of Apple Valley _335- Budget Summary 2014 Budget ARENA 11 2012 Council 2013 Council 06/30113 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6110 - SALARY- REGULAR EMPLOYEES 22,583 28,610 16,508 29,338 10 41,818 41,818 6111 - SALARY PART -TIME 47,125 37,463 31,761 40,610 14,458 34,790 34,790 6112 - SALARY - SEASONAL TEMP 6,437 11,000 3,940 11,000 2,466 12,030 12,030 6113 - OVERTIME - REGULAR EMPLOYEES 2,400 2,790 1,276 6114 - OVERTIME PART -TIME EMPLOYEES 2,091 1,700 453 1,700 0 1,700 1,700 6123 - SALARY -OTHER 0 1,274 0 999 0 1,773 1,773 6105 - SALARIES AND WAGES 80,636 80,047 55,451 83,647 28,933 92,111 92,111 6138 - MEDICARE 840 1,161 659 923 413 1,336 1,336 6139 - FICA 3,591 4,963 2,817 3,946 1 5,711 5,711 6141 - PENSIONS -PERA 4,079 4,880 3,291 3,694 2,034 5,788 5,788 6142 - WORKERS COMPENSATION 2,147 1,673 1,351 923 435 1,871 1,871 6144 - LONG -TERM DISABILITY INSURANCE 85 87 0 0 6145 - MEDICAL INSURANCE 6,240 251 0 0 0 0 6125 - EMPLOYEE BENEFITS 10,656 19,002 8,369 9,573 4,650 14,706 14,706 6100 - TOTAL PERSONNEL SERVICES 91,293 99,049 63,820 93,220 33,583 106,817 106,817 6211 - SMALL TOOLS & EQUIPMENT 1,021 2,000 395 2,000 240 2,000 2,000 6212 - MOTOR FUELSIOILS 72 100 78 100 0 100 100 6214 - CHEMICALS 1,000 1,000 1,000 1,000 6215 - EQUIPMENT -PARTS 338 1,500 434 1,500 30 1,500 1,500 6216 - VEHICLES-TIRES/BATTERIES 0 397 0 6229 - GENERAL SUPPLIES 8,121 8,000 6,714 8,000 3,788 11,250 11,250 6205 - SUPPLIES 9,552 12,600 8,018 12,600 4,058 15,850 15,857 6237 - TELEPHONE/PAGERS 2,553 3,800 2,490 3,800 1,256 2,800 2,800 6239 - PRINTING 73 400 0 400 0 400 400 6240 - CLEANING SERVICEIGARBAGE 1,900 1,500 1,900 1,500 950 1,500 1,500 6249 - OTHER CONTRACTUAL SERVICES 424 500 193 500 284 500 500 6230 - CONTRACTUAL SERVICES 4,950 6,200 4,582 6,200 2,490 5,200 5,200 6255 - UTILITIES - ELECTRIC 35,402 36,000 37,994 36,000 16,624 36,000 36,000 6256 - UTILITIES - NATURAL GAS 19,198 25,000 14,382 22,000 8,576 22,000 22,000 6257 - UTI LIT[ ES- PROPANEIWATER /SEWER 1,727 2,500 2,096 2,500 920 2,500 2,500 6250 - UTILITIES 56,327 63,500 54,473 60,500 26,120 60,500 60,500 6265 - REPAIRS - EQUIPMENT 2,509 7,000 908 4,000 411 4,000 4,000 6266 - REPAIRS - BUILDING 10,689 11,000 12,972 11,000 325 11,000 11,000 6260 - REPAIRS AND MAINTENA 13,199 18,000 13,881 15,000 736 15,000 15,000 6275 - SCHOOLSICONFERENCES /EXP LOCAL 0 200 0 0 0 0 0 6277 - MILEAGE /AUTO ALLOWANCE 300 0 0 0 6280 - DUES & SUBSCRIPTIONS 0 0 0 0 0 0 0 6281 - UNIFORM /CLOTHING ALLOWANCE 0 500 0 0 0 0 0 6270 - TRAININGITRAVELIDUES 0 1,000 0 0 0 0 0 6200 - TOTAL OPERATING COSTS 84,028 101,300 80,954 94,300 33,404 96,550 96,550 6310 - RENTAL EXPENSE 500 0 0 0 6311 - INSURANCE - PROPERTY /LIABILITY 9,300 9,300 9,300 9,200 4,600 9,300 9,300 6333 - GENERAL --CASH DISCOUNTS -32 -115 -14 6399 - OTHER CHARGES 30 30 0 6301 - OTHER EXPENDITURES 9,298 9,800 9,214 9,200 4,586 9,300 9,300 6300 - TOTAL OTHER. EXPENDITURES 9,298 9,800 9,214 9,200 4,586 9,300 9,300 6540 - TAXABLE MISC FOR RESALE 924 223 621 6501 - TAXABLE /NON- TAXABLE MISC RESAL 924 223 fi21 6610 - DEPRECIATION 86,621 83,500 87,125 83,500 45,457 90,200 90,200 6601 - TOTAL DEPRECIATION 86,621 83,500 87,125 83,500 45,457 90,200 90,200 6740 - CAPITAL OUTLAY - MACH /EQ /OTHER 0 7,000 0 14,000 0 0 0 6701 - TOTAL CAPITAL OUTLAY 0 7,000 0 14,000 0 0 0 6910 - BOND PRINCIPAL 0 1.00,000 0 110,000 0 115,000 115,000 6901 - TOTAL DEBT SERVICE 0 100,000 0 110,000 0 1 MOO 115,000 7015 - DEBT SERVICE - INTEREST 20,886 17,000 14,815 10,600 5,290 5,250 5,250 7001 - TOTAL INTEREST AND FISCAL FEES 20,886 17,000 14,815 10,600 5,290 5,250 5,250 6001 - EXPENDITURES 293,049 417,649 256,151 414,820 122,940 423,117 423,117 -336 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 64: ARENA 11 - 5260 COMPANY: ARENA 5200 JDE 2011 2012 2013 20313 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND SALARIES 6110 Regular Employees 28,330 28,610 29 29,338 41,8'18 41,818 6111 Salary- Parttime 36 37 40,610 40 34 34 6112 Salary - Seasonal Temp 11 11 11,000 12 12 6114 Overtime - Temp 1 1,700 1 1 1 1,700 6123 Salaries - Other 676 1,274 999 999 1 1,773 6138 Medicare 981 1 923 923 1 1,336 6139 FICA 4 4 3 3 5 5 6141 Pension - PERA 4 4 3 3,694 5 5,788 6142 Worker's Compensation 1 1 92.3 923 1,871 1,871 6144 Long -term Disability Insurance 83 85 87 $7 _ - 6145 Hospital & Life Insurance 6,240 6 - - _ - Total 85 K049 93 93 106 106,817 6211 SMALL TOOL & EQUIPMENT 2 2 2,000 2,000 2,000 2,000 Total 2, 000 2 2,000 2,000 2 2,000 6212 MOTOR FUELS/OILS Propane 100 100 100 100 100 100 Total 100 100 100 100 100 100 6214 CHEMICALS Freon for Compressors 1,000 1,000 1 1 1 1,000 Total 1 1 1 1,000 1 1, 000 6215 EQUIPMENT - PARTS Miscellaneous 1 1 500 1,500 1 1 1 Total 1 1 1 1 1,500 1 6229 GENERAL SUPPLIES 9 8,000 8 8 8,000 8 POS System 2 2 Computer 1,000 1 Total 9 8 8 8 11 11 6237 TELEPHONE Phone 3 3,800 3 3,800 2,800 2,800 Total 3, 800 3 3 3,800 2 2 6239 PRINTINGIPUBLISHING Ticket Printing, News Ads 400 400 400 4003 400 400 Total 400 400 400 400 400 400 6240 C. SERVICEIGARBAGE REMOVAL 1 1 1 1, 500 1 1,500 Total 1 1,500 1 1 1 1 6249 OTHER CONTRACTUAL SERVICES Miscellaneous 500 500 500 500 500 500 Total 500 500 500 500 500 500 6255 UTILITIES - ELECTRIC 37 36 36,000 36, 000 36 36 Total 37,000 36,000 36 36, 000 36,000 361000 -337 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 64- ARENA 11 - 5260 COMPANY: ARENA 5200 JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6256 UTILITIES - NATURAL GAS 251000 25,000 223000 22,000 221000 221000 Total 251000 251000 221000 22' 000 22X0 22,000 6257 UTILITIES - OTHER Water and Sewer 21500 21500 2, 500 2,500 21500 2,500 Total 21500 2,500 21500 21500 2,500 2,500 6265 REPAIRS - EQUIPMENT 51000 71000 4,000 43000 41000 4, 000 Repair Sound S 2,000 Total 71000 71000 4,000 4,000 41000 4,000 6266 REPAIRS - BUILDINGS 111000 111000 111000 111000 111000 111000 Total 111000 11,000 11f000 1 11,000 11,000 6275 SCHOOL/CONFIEXP - LOCAL MN Ice Arena Mana Conf 200 200 Total 200 200 6277 MILEAGE ALLOWANCE 300 Total 300 6280 DUES & SUBSCRIPTIONS ISIA, ASCAP & Mana Assoc. Total - - 6281 UNIFORM/CLOTHING ALLOWANCE Emplo ID Jackets, etc. 500 500 Total 500 500 6310 RENTAL EXPENSE Various E 500 500 Total 500 500 6311 INSURANCE General Liabilit 9,300 91,300 9,200 9,200 9t300 9,300 Total 9,300 9,300 9,200 9,200 9,300 9,300 6323 INTEREST EXPENSES 31,000 17,000 10,600 10,600 5,250 5,250 Total 311000 173000 10,600 10,600 5,250 51250 6610 DEPRECIATION 852000 837500 831500 90,405 903200 90,200 Total 85,000 83,500 83,50 90,405 90,200 90,200 6740 CAPITAL OUTLAY - OTHER ITEMS Replace Auto Floor Scrubber 71000 Replace Fire Alarm S 0,000 62000 Scoreboard 8,000 8,000 Total - 71000 143000 147000 - - 6910 BOND PRINCIPAL (2014 is final pa 100,000 100,000 110,000 110,000 115)000 115,000 Total 100,000 1001000 1101000 110 1152000 115 Total Net of Personnel 328,800 318,600 321,600 328,505 316,300 316,300 TOTAL EXPENSES 414,098 $ 417,649 $ 414,820 $ 4211725 $ 423,117 $ 423)1171 -338- 000 9996 00000 go** see - Apple Valle Notes.- This pa left intentionall blank -339 - COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5300 85 5305 WATER OPERATIONS Public Works DESCRIPTION of ACTIVITY The Public Works Water Utility Division is responsible for providing residents and businesses in the city with high quality, safe, and reliable drinking water. Water is derived from 20 municipal wells and pumped to a central water treatment plant. The water plant has a capacity to treat 13 million gallons per day. Treated water is then pumped into the water distribution system consisting of 240 miles of water main pipe and 5 reservoirs with a total storage capacity of 12.7 million gallons. Average daily consumption is 0.8 million gallons. SERVICE CATEGORIES The Water Utility Division produces and delivers potable water to 50,000 customers within the city of Apple Valley. Public water supply operations are highly regulated by the Federal Safe Drinking Water Act, administered locally by the Minnesota Department of Health. The following Services are provided within this division. 1. water Supply and Distribution Services ■ Supply an average of 2.5 billion gallons of potable water to residents and businesses within Apple Valley ■ Operate and maintain 20 high capacity municipal wells ranging in depths of 490 to 1,100 feet below ground in the Jordan, Mt. Simon and Prairie Du Chien aquifers ■ Perform maintenance and flushing of 2,182 public water hydrants and 285 private water hydrants to preserve water quality and provide water for fire protection throughout the community ■ Inspect and maintain water storage reservoirs, including rehabilitation of interior and exterior surface coatings ■ Perform leak detection, repair damaged valves and repair water main breaks that occur on the distribution system ■ Provide for water meter reading and maintenance of 15,000 water meters 2. Water Treatment Plant Services ■ operate and maintain the City's water treatment plant to remove elevated levels of iron and manganese, minerals naturally occurring in groundwater ■ Provide central system of chlorinating /disinfecting the water supply system to maintain public health standards ■ Provide central system of adding fluoride to drinking water to prevent tooth decay in compliance with State requirements -340- 3. water System Testing and Security Services ■ Monitor water system for disinfection by performing sampling and testing for total coliform bacteria and chlorine residual at 50 sites throughout the community on a monthly basis in compliance with Department of Health requirements. ■ Perform testing, through the Department of Health, to monitor potential contaminants in compliance with Federal Primary Drinking Water Standards. ■ Provide frequent site inspections and continuously monitor operations and security of the water supply system through the Supervisory control and Data Acquisition computer system and facility security systems MAJOR OBJECTIVES FOR 2014 The capacity of the city's water supply system has significant influence on the city's capacity for future economic development. In 2013 the Apple Valley Public works Department began construction for a major expansion of the water treatment plant. The project has an anticipated completion date of June 2014. The expanded facility will provide capacity to serve future economic development within Apple Valley through the year 2030. IMPACT MEASURES 1 PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2010 2011 2012 2013 2014 Number of Gallons Supplied 2 2 2.40 2.57 2.0 (in billions of gallons)* Water Main Leaks /Breaks 12 10 10 14 12 MDH water Quality Tests 0 0 0 0 0 Failing to Meet Standards ** * Annual water demand is highly dependent of precipitation and weather conditions for a given year * *Field Testing conducted by the Minnesota Department of Health for Primary Drinking Water Standards -341 - Regular Status Personnel Schedule -FTE's Adopted Adopted Adopted Proposed Position Title 2011 2012 2013 2014 Public Works Superintendent 1 1 1 1 Utilities Assistant 1 1 1 1 Accounting Technician 1 1 1 1 Utilities Accountant 1 1 1 1 Utilities Foreman 1 1 1 1 Technical Specialist 2 2 2 2 Maintenance II 4 4 4 4 Temporary Status Personnel Schedule Adopted Adopted Proposed Proposed Position Title 2011 2012 2013 2014 Seasonal 2.5 2.5 2.5 2.5 Debt Schedule: CITY OF APPLE VALLEY WATER UTILITY Debt Service Requirements GO Bonds of 2002 GCS Rev. Bonds 2013 Total (Estimated) Year Principal Interest Principal Interest Principal Interest 2004 125 32, 018 - - 125,000 32,018 2005 110, 000 29, 643 - .. 110 29,643 2006 115,000 27 - - 115, 000 27,168 2007 90 24, 063 - - 90, 000 24,063 2008 95,000 21, 363 - - 95, 000 21 2009 170,000 18 - - 170 18,275 2010 105,000 12,495 - - 105,000 12 2011 120,000 8,820 - - 120,000 8 2012 120,000 4 - - 12.0,000 4,500 2013 - - 150,000 100,000 150,000 100,000 2014 - - 160,000 79 160 79,000 2415 - - 165,000 78 165,000 78 2416 - - 165,000 77,000 165 77 2017 - - 170 76 170 76 2018 - - 175 74 175,000 74,000 2019 - - 180, 000 72,000 180, 000 72 2020 - - 185,000 69 185,000 69 2021 - - 190, 000 66 190, 000 66,000 2022 - - 195 63,000 195 63,000 2023 - - 200X0 59 200, 000 59 2024 - - 205,000 55,000 205 55 2025 - - 210 50 210, 400 501000 -342 - Summary Budget Department Dilater operation 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Actual Adopted Proposed Revenue: Utility Charges 3,928,713 3 4 4,551,645 4 4,495,000 Investment Earnings 105 254,265 144,000 108,328 106,000 110,000 Shared Rev w /Sewer 118,867 75,000 42,525 75,000 75,000 Assessment 43,692 Transfers in 25,299 Other Revenue - 29,871 - 32,984 - Total 4, 033, 871 4 4,474, 000 4 804, 473 4 4 Expenditures: Salaries & Wages 580 607,215 639,258 632 667,004 680 Emp. Benefits 214,378 222 237,101 223,980 243 235,623 Supplies 148,041 178,391 189,179 204,145 183,365 199 Contractual Serv. 199 163,602 691,240 178,748 170 172,110 Utilities 315,057 324,773 380,100 371,197 383 385,205 Repairs & Maint. 271, 082 200,351 398,500 135,460 194,155 212,160 Train ing/TraveI /Dues 18,807 13 13 11 14,005 13,935 Other Exp. 193 197,621 200,400 268 202,425 203,010 Tax/Non -Tax Resale 15 2,963 25 (7) 23,000 10,000 Depreciation 925,407 976 966 966,243 960 1 VISA/ MC charges - 15,000 10,569 10,000 10 Debt Service - Interest 12,495 - 4 100,000 427, 800 Transfers 1 admin fee G/F 647, 290 485,000 485,000 485,000 485, 000 Transfers to other funds - 436,076 - Cap. outlay - Non capitalized (27 - 3,857 Total Exp 3 2 4 3,927 3,636,508 4 Net Income 519,783 1 229 877 916 546,565 Net change in cash add: Depreciation 925407 976,588 966,000 966,243 960,000 1,098 Debt Service - Principal (105,000) (120 (120,000) (120 (150,000) (333,200) l Capital Outlay ( 1,192, 824) (907 107,300 (2 (9 (1 0 Bondsissued 4,004 - 5 1 000,000 10,000,000 Capital Outlay: Water Treatment Facility Expansion $16,200,000 (contract over 2 yearn 132 Street Reconstruction $ 590 Wash Longridge Reservoir $ 8 2914 Gate Valve Repairs $ 20 Well 8 Fiber connection $ 0 Rehab Wells 9, 15, and 19, HZP3 $ 137 Well No. 2 Electrical Upgrads 30,000 $ 7907300 -343 - City of Apple Valley Budget Summary 2014 Budget WATER OPERATIONS 2012 Council 2013 Council 06/30/13 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual proposed Recomm Budget Budget 6110 - SALARY- REGULAR EMPLOYEES 572,882 574,868 591,783 589,514 299,866 605,796 605,796 6112 - SALARY - SEASONAL TEMP 20,423 15,900 23,028 15,900 4,047 14,280 14,280 6113 - OVERT] ME- REGULAR EMPLOYEES 42,994 37,000 36,444 49,800 27,507 48,800 48,800 6118 - VACATION PAY 6,763 7,215 0 6121 - INSURANCE CASH BENEFIT 3,536 4,382 2,672 6122 - COMP REQUEST - 39,382 - 30,826 - 20,954 6123 - SALARY -OTHER 0 11,490 0 11,790 0 12,116 1 2,116 6105 - SALARIES AND WAGES 607,215 639,258 632,026 667,004 313,139 680,992 680,992 6138 - MEDICARE 8,517 9,259 8,931 9,476 4,471 9,874 9,874 6139 - FICA 36,416 39,591 38,187 40,517 19,117 42,221 42,221 6141 - PENSIONS -PERA 42,215 45,143 43,421 46,226 22,216 48,337 48,337 6142 - WORKERS COMPENSATION 17,632 16,610 15,993 15,866 8,043 16,399 16,399 6143 - UNEMPLOYMENT COMPENSATION 2,785 1,512 2,457 6144 - LONG -TERM DISABILITY INSURANCE 1,666 1,698 1,699 1,744 873 1,792 1,792 6145 - MEDICAL INSURANCE 99,958 124,800 99,010 129,600 56,186 117,000 117,000 6146 - DENTAL INSURANCE 8,387 9,688 5,009 6147 - LIFE INSURANCE -BASIC 116 116 57 6148 - LIFE INSURANCE -SUPP /DEPEND 5,100 5,425 3,124 6125 - EMPLOYEE BENEFITS 222,791 237,101 223,980 243,429 121,551 235,623 235,623 6100 - TOTAL PERSONNEL SERVICES 830,006 876,359 856,006 910,433 434,690 916,615 916,615 6210 - OFFICE SUPPLIES 781 900 332 900 10 800 800 6211 - SMALL TOOLS & EQUIPMENT 7,451 14,300 14,642 3,970 14,167 16,420 16,420 6212 - MOTOR FUELS /OILS 34,503 31,069 22,299 32,370 11,681 34,010 34,010 6214 - CHEMICALS 48,854 62,960 50,264 64,050 13,635 62,900 62,900 6215 - EQUIPMENT -PARTS 59,765 58,500 97,210 60,105 47,071 62,225 62,225 6216 - VEHICLES - TIRES /BATTERIES 2,122 2,200 1,434 2,245 438 2,250 2,250 6229 - GENERAL SUPPLIES 24,915 19,250 17,963 19,725 10,313 20,995 20,995 6205 - SUPPLIES 178,391 189,179 204,145 183,365 97,314 199,600 199,600 6231 - LEGAL SERVICES 0 190 1,514 6234 - CITY ENGINEER CONSULTANT SERV 4,712 0 6235 - CONSULTANT SERVICES 66,831 256,475 29,371 45,995 100,718 48,275 48,275 6237 - TELEPHONE /PAGERS 15,919 22,970 22,326 23,405 7,566 23,810 23,810 6238 - PO STAG E /UPS /FEDEX 21,537 18,400 31,731 18,930 11,819 18,250 18,250 6239 - PRINTING 9,236 15,400 8,825 15,700 1,566 10,415 10,415 6240 - CLEANING SERVICE /GARBAGE 0 3,000 0 3,000 0 1,800 1,800 6249 - OTHER CONTRACTUAL SERVICES 50,079 569,995 81,592 63,895 22,974 69,560 69,56 6230 - CONTRACTUAL SERVICES 163,602 886,240 178,748 170,925 146,157 172,110 172,110 6255 - UTILITIES - ELECTRIC 307,337 345,000 361,266 353,000 101,692 360,000 360,000 6256 - UTILITIES- NATURAL GAS 17,232 35,000 9,817 30,000 4,690 25,000 25,000 6257 - UTILITIES- PROPANE/WATER /SEWER 204 100 115 200 0 205 205 6250 - UTILITIES 324,773 380,100 371,197 383,200 106,382 385,205 385,205 6265 - REPAIRS - EQUIPMENT 67,537 283,700 56,019 81,555 101,957 91,060 91,060 6266 - REPAIRS-BUILDING 22,244 24,500 1,147 24,975 11,634 24,500 24,500 6269 - REPAIRS -OTHER 110,569 90,300 78,294 87,625 61,086 96,600 96,600 6260 - REPAIRS AND MAINTENA 200,351 398,500 135,460 194,155 174,678 212,160 212,160 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 1,581 4,000 1,894 4,000 962 3,500 3,500 6276 - SCHOOLS /CONFERENCES /EXP OTHER 3,049 1,800 641 2,750 1,570 2,800 2,800 6277 - MILEAGE /AUTO ALLOWANCE 3,237 2,200 2,564 2,250 938 2,275 2,275 6278 - SUBSISTENCE ALLOWANCE 800 500 600 400 550 615 615 6280 DUES & SUBSCRIPTIONS 809 1,005 1,169 1,025 604 1,095 1,095 6281 - UNIFORM /CLOTHING ALLOWANCE 3,609 3,500 4,680 3,580 1,955 3,650 3,650 6270 - TRAINING/TRAVEL /DUES 13,084 13,005 11,547 14,005 6,579 13,935 13,935 6200 - TOTAL OPERATING COSTS 880,201 1,867,024 901,097 945,650 531,111 983,010 983,010 6310 - RENTAL EXPENSE 4,129 3,000 1,494 3,025 1,318 2,900 2,900 6311 - INSURANCE - PROPERTY /LIABILITY 75,000 75,000 75,000 75,000 37,500 75,000 75,000 6333 - GENERAL -CASH DISCOUNTS -423 -177 -216 6349 - LATE FEES /FINANCE CHARGES 8 0 6351 - VISA/BANK CHARGES 9,124 10,000 10,000 6399 - OTHER CHARGES 118,915 607,400 192,208 609,400 107,730 610,110 610,110 6301 - OTHER EXPENDITURES 197,621 685,400 268,533 687,425 155,457 698,010 698,010 6300 - TOTAL OTHER EXPENDITURES 197,621 685,400 268,533 687,425 155,457 698,010 698,010 6425 - VISA/BANK CHARGES 210 15,000 10,569 10,000 0 0 0 6401 -VISA /BANK CHARGES 210 15,000 10,569 10,000 0 0 0 6400 - TOTAL VISA /BANK CHARGES 210 15,000 10,569 10,000 0 0 0 -344 - City of Apple Valley Budget Summary 2014 Budget WATER OPERATIONS 2012 Council 2013 Council 06130/13 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 5540 - TAXABLE MISC FOR RESALE 5,737 25,000 -7 23,000 0 10,000 10,000 6545 - NON- TAXABLE MISC FOR RESALE -2,774 0 0 0 -3,874 0 0 6501 - TAXABLEMON- TAXABLE MISC RESAL 2,963 25,000 -7 23,000 -3,874 10,000 10,000 6610 - DEPRECIATION 976,588 966,000 966,243 960,000 0 1,098,000 1,098,007 6601 - TOTAL DEPRECIATION 976,588 966,000 966,243 960,000 0 1,098,000 1,098,000 6730 - CAPITAL OUTLAY - TRANSPORTATION 0 37,300 3,857 0 0 0 0 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 1,919 70,000 0 9,347,400 1,103,983 802,300 802,300 6701 - TOTAL CAPITAL OUTLAY 1,919 107,300 3,857 9,347,400 1,103,983 802,300 802,300 6801 - TOTAL CONSTRUCTION COSTS 0 0 0 6800 - TOTAL CONSTRUCTION COSTS 0 0 0 6700 - TOTAL CAPITAL OUTLAY 1,919 107,300 3,857 9,347,400 1,103,983 802,300 802,300 6910 - BOND PRINCIPAL 120,000 150,000 333,200 333,200 6915 - DEBT SERVICE -OTHER 4,500 0 0 0 6900 - TOTAL DEBT SERVICE 0 124,500 0 150,000 0 333,200 333,200 7015 - DEBT SERVICE- INTEREST 0 100,000 427,800 427,800 7001 - TOTAL INTEREST AND FISCAL FEES 0 100,000 427,800 427,800 7110 - TRANSFER TO OTHER FUNDS 687,111 736,076 0 7125 - ADMIN CHARGE TO OTHER FUNDS 185,000 185,000 0 7101 -TOTAL TRANSFERS 872,111 921,076 0 6001 - EXPENDITURES 3,761,617 4,666,583 3,927,376 13,133,908 2,221,366 5,268,935 5,268,935 -345 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 65: WATER UTILITY OPERATIONS - 5305 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN SALARIES ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6110 Regular Employees 569,192 574,868 589,514 589,514 605,796 605,796 6111 Salary- Parltime - _ _ _ - 6112 Salary - Seasonal Temp 15,900 '15,900 15,900 14,000 14,280 14,280 6113 Overtime - Reg 35,000 37,000 36,300 36,300 35,000 35,000 6114 Overtime - Temp - - _ - _ - 6113 Overtime On Call Program - - 13,50+0 13,500 13,800 13,800 6123 Salaries - Other 6,201 11,490 11,790 11,790 12,116 12,116 6138 Medicare 9,081 9,259 9,476 9,476 9,874 9,874 6139 FICA 38,830 39,591 40,517 40,517 42,221 42,221 6141 Pension - PERA 44,242 45,143 46,226 46,226 48,337 48,337 6142 Worker's Compensation 18,750 16,610 15,866 15,866 16,399 16,399 6144 Long -Term Disability Insurance 1,667 1,698 1 ,744 1,744 1,792 1,792 6145 Hospital & Life Insurance 124,800 124,800 129,600 129,600 117,000 117,000 Position Evaluation - _ - Total 863,663 876,359 910,433 908,533 916,615 916,615 6210 OFFICE SUPPLIES General Office Supplies 800 800 800 725 750 750 Large Printer Paper 300 100 100 50 50 50 Total 1,100 900 900 775 800 800 6211 SMALL TOOL & EQUIPMENT Small Tools 3,200 3,200 3,260 3,250 3,300 3,300 Electric/Power Tools 700 700 710 710 720 720 Handheld meter reader 900 - - _ _ MetroTech. Unit Replacement - - - - 5,200 5,200 Windmaster Replacement - - - - 2,000 2,000 Harness Replacement (3) - - - - 1,350 1,350 Fluoride Scale for Day Tank 2,500 _ _ _ - _ Flammable Storage Cabinet - WTP 1,000 - - Electric Jack Hammer Replacement 1,900 - _ Fisher Locator - 900 - Portable Generator 2000 Watt - 1,000 - - _ - MXU Handheld Replacement - 7,000 - Plow Rack - 1,500 - _ - _ Cartegraph License 1,300 1,300 1,350 1,350 File Storage System (As -Built Sheets) - - 5,000 5,000 2,500 2,500 Chlorinator Control Replace 1 Tan Cyl - - 2,500 2,500 - .. Meter Reading Laptop Replacement - - 600 1,200 - Total 10,200 57,824 13,370 13,960 16,420 16,420 6212 MOTOR FUELSIOILS Nolead Fuel 1 5,400 16,238 17,100 17 17,200 17,200 Diesel Fuel 4,742 4,375 4,500 4,450 4,985 4,985 Diesel Fuel Tax 425 56 60 55 75 75 Oil (Wells 4 & 5) 2,400 2,400 2,470 2,400 2,500 2,500 Diesel - Generators 9,000 8,000 8,240 8,000 8,250 8,250 Oil /Lubricants - _ - - 1,000 1,000 Total 31,967 31,069 32,370 32,630 34,010 34,010 6214 CHEMICALS Treatment Chemicals - Chlorine 10,648 11,710 11,940 11,900 11,900 11,900 Treatment Chemicals - Fluoride 34,995 33,250 33,800 33,800 33,000 33,000 Potassium Permanganate 17,325 18,000 18,350 18,350 18,000 18,000 Polymer (Backwash Tanks) 500 - _ - Total 63,388 62,960 64,050 64,050 62,900 62,900 -346 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 65: WATER UTILITY OPERATIONS - 5305 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN 6215 EQUIPMENT -PARTS ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND Meters & MXU's 9,000 9,000 9,150 9,150 9,350 9,350 Mains 4,000 4,000 4,080 4,080 4,150 4,150 Hydrants 10,000 10,000 10,500 10,500 10,700 10,700 Chemical Pumps 4,000 4,000 4,050 4,050 4,130 4,130 Wells & Backflows Preventors 4,500 4,540 4,600 4,600 4,700 4,700 Vehicle 4,500 4,500 4,600 4,600 4,750 4,750 Solenoids 4,500 4,500 4,600 4,500 4,550 4,550 Chlorinator Parts 1,500 1,500 1,530 1,530 1,560 1,560 General Equipment Supplies 1,000 1,000 1,200 1,200 1,225 1,225 Valves, Air Reliefs 1,500 1 ,500 1,525 1 ,525 1,560 1,560 WTP Waste Valve 3,000 3,000 3,050 3,050 3,100 3,100 Pressure Station 1,000 1,000 1,020 1,020 1,050 1,050 Hydrant Top Bonnet Replacement - 10,000 10,200 10,200 10,400 10,400 Chlortainer Parts - - - - 1,000 1,000 Total 48,500 58,500 60,105 60,005 62,225 62,225 6216 EQUIPMENT - TIRESIBATTERIES Batteries - Generators, Wells 4 & 5 1,000 1,000 1,025 1,025 1,000 1,000 Batteries - RTU's 500 500 500 500 500 500 Tires 700 700 720 720 750 750 Total 2,200 2,200 2,245 2,245 2,250 2,250 6229 GENERAL SUPPLIES Flashers, Barricades 1,000 1,000 1,025 1,025 1,025 1,025 Safety Equipment/First Aid 3,100 3,100 3,175 3,175 3,200 3 Sand, Gravel, Fill Material 2,000 2,000 2,050 2,050 2,100 2,100 Paint - WTP, Wells, Hydrants 4,000 4,000 4,100 4,100 4,175 4,175 Shop Supplies 3,000 3,000 3,075 3,075 3,150 3,150 Location - Marking Supplies 2,000 2,000 2,050 2,050 2,075 2,075 ArcFiash PPE - _ _ - 1,200 1,200 Prescription Safety Glasses 100 100 105 105 110 110 Reagents for Water Testing 500 500 510 510 525 525 Eroision Control Products 750 750 765 765 775 775 Anodes - Corrosion Protection - 2,000 2,050 1,800 1,850 1,850 Grass Seed 300 300 305 305 310 310 Steel 500 500 515 500 500 500 Total 17,250 19,250 19,725 19,460 20,995 20,995 6235 CONSULTANT SERVICES Engineering Costs 22,000 22,000 18,000 16,000 18,000 18,000 (Valleywood Tank Insp & Goundwater Analysis) Legal Expenses - - - 1,200 1,200 1,200 Audit 10,000 10,300 10,500 10 10,500 10,500 GISIMapping /Cartegraph Development 10,000 10,000 10,000 8,540 8,675 8,675 OSHA Required Tests (Hearing, Hep B, etc.) 675 675 695 695 700 700 CCR Report Preparation - - - - 700 700 Cross Connection Study (add Mandate) - - - - 2,500 2,500 Spill Resonse Plan - WHP Requirement - - - - 4,000 4,000 Chip Maps 8,000 8,000 - - _ _ Water Audit 5,000 5,000 5,000 5,000 Electronic Data Entry for Maint. Tracking 10,000 - - - WTP Expansion Plans and Specifications 425,000 195,000 Arc Flash Hazard Survey 11,000 - - - _ - Cartegraph Water Data /Integration SCADA 5,500 1,800 1,800 2,000 2,000 Total 501,675 256,475 45,995 43,695 48,275 48,275 6237 TELEPHONEIPAGERS Gopher State w/ GSOC Ticket Mgmt. 15,500 15,504 15,800 15,800 16,100 16,100 Telephones 4,100 4,100 4,175 4,175 4,200 4,200 Cellular Phone /Communications 2,850 2 2,900 2,900 2,960 2,960 Wireless Air Card lrthnettinfraseek 1 520 520 530 530 550 550 Total 22,970 22,970 23,405 23,405 23,810 23,810 -347 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 65: WATER UTILITY OPERATIONS - 5305 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2011 2012 2013 2013 2014 2014 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6238 POSTAGEIUPSIFEDEX Postage 15,000 15,000 16,000 16,000 16,300 16,300 Consumer Confidence Mailing 4,000 3,000 2,500 3 1,500 1,500 Shipping (SSIIQther) 400 400 430 430 450 450 Total 19,400 18,400 18,930 19,530 18,250 18,250 6239 PRINTING/PUBLISHING Water Bills 5,000 5,000 5,000 5,000 5,100 5,100 Educational Materials 3,000 2,500 2,500 1 1,225 1,225 F -T & P -T Want Ads 800 800 800 800 815 815 Print Chip Books - - 3,800 1,950 2,000 2,000 Consumer Confidence Report 8,500 6,500 3,000 750 765 765 Water -Off and Restriction Notices 600 600 600 500 510 510 Total 17,900 15,400 15,700 10,200 10,415 10,415 6240 C. SERVICE/GARBAGE REMOVAL Water Break Material Disposal 5,000 3,000 3,000 1,800 1,800 1,800 Total 5,000 3,000 3,000 1,800 1,800 1,800 6249 OTHER CONTRACTUAL SERVICES Standard & Coliform Testing 5,100 5,100 5,225 5 5,380 5,380 Lease Phone Lines 1,100 1,100 1,100 1,100 1,100 1,100 Utilities - Contract Street Repairs 498,000 500,000 - - _ _ 2013 Moved to 6735 Water Meter Reading 23 22,120 22,675 22,675 23,000 23,000 Hydrant Painting & Sandblasting 20,000 20,000 20,000 19,200 20,000 20,000 Leak Detection Survey 9,000 9,000 9 9,000 9,150 9,150 Plumbing Repairs 1,000 1,000 1,025 1,025 1,050 1,050 Cartegraph Maintenance Fee - - 2,500 2,500 2,550 2,550 Trans Alarm Monitoring (Wells 1, 2 & 3) 1,425 1,425 1,450 1,450 1,480 1,480 WTP Discharge Samples 900 900 920 920 950 950 Fire Extinguisher Testing 400 400 410 400 400 400 Overhead Hoist Inspection 400 400 410 410 420 420 Meter Testing 4,000 4,000 4,000 4,000 4,000 4,000 WTP Boiler Inspection 50 50 75 75 80 80 Pressure Wash Valleywood Reservoir 4,200 - - - - Nordic Reservoir Inspection (inter rehab 2013) - 4,500 _ - - Total 568,775 569,995 68,790 67,980 69,560 69,560 6255 UTILITIES - ELECTRIC Wells and Water Treatment Plant 339,800 345,000 353,000 353,000 360,000 360,000 Total 339,800 345,000 353,000 353,000 360,004 360,000 6256 UTILITIES - NATURAL GAS WTP, Wells 4 & 5 42,000 35,000 30,000 25,000 25,000 25,000 Total 42,000 35,000 30,000 25,000 25,000 25,000 6257 UTILITIES - PROPANE General Use 200 100 200 200 205 205 Total 200 100 200 200 205 205 6265 REPAIRS - EQUIPMENT Booster Station - Replace Motor Starter - - - _ 3 3,500 Well 7 - Replace Surge Suppression - - - - 1,500 1,500 Well 13 & 18 Replace Capacitor Bank - - - - 3,300 3,300 Cathodic Protection - Reservoirs 2,000 2 2,000 2,000 2,025 2,025 Vehicle Maintenance 4,000 4,000 4,100 4,100 4,180 4,180 Flow Meters at Wells 1,000 1 ,000 1,025 1,025 1,050 1,050 WTP Controls - Booster Station, Wells 10,000 10,000 10,250 10,250 10,400 10,400 Test and Repair Backflow Preventors 3,540 3,500 3,580 3,580 3,650 3,650 Generator Maint. Contract 7,000 7,000 7,175 7,175 7,300 7,300 Generator Maintenance /Repairs 7,000 7,000 7,175 7,000 7,000 7,000 -348 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 65: WATER UTILITY OPERATIONS - 5305 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2011 2012 2013 2013 2014 2014 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6265 REPAIRS - EQUIPMENT cunt. Elect. Maint. & Repairs (Wells, WTP)ITEGG 8,000 18,000 18,500 18,500 18,850 18,850 Commercial Water Meters 1,000 1,000 1,025 1,025 1,050 1,050 Check Encoder Maintenance (Utility Billing) 400 4030 440 440 450 450 General Repairs 5,000 5,000 5,125 5,125 5,225 5,225 SSI Handheld Repairs 1,000 1,000 1,025 1,025 1,050 1 ,050 Portable Radio Repair 800 804 820 820 830 830 Locator Repair 1,500 1,500 1,530 1,530 1,560 1,560 Hydrant Seat Machine Seal 500 500 510 510 520 520 Card Reader System Maintenance 2,000 2,000 2,050 2,050 2,100 2,100 Well PLC Replacement - 2,500 2,550 2,550 2,600 2,600 Well Transducer Replacement - 6,500 6,650 6,650 6,780 6,780 Radio Replacement for Wells - - 5,000 5,000 5,100 5,100 Security System Maintenance - 1,000 1,025 1,•025 1,040 1,040 Wells 6 & 11 (plus control panel for No. 11) - 150 - - _ - WTP - High Service Pump (HZP4) - 12,000 Well 10 generator emissions upgrades - 15,000 - WTP generator emissions upgrade - 20,D00 Well 12 Change from Phone to Radio 12,000 Wells 8 & 12 (Bail Well 12) - - WTP Master Control Center Breaker - - WTP - High Service Pump (LZP4) 10,000 - - WTP - Supplemental BW Pump 10,000 - - - Wells 1, 2,18 100,000 - - - _ _ Well 17 Replace PLC 2,500 _ - _ _ _ Well 18 Replace PLC 2,500 - - - - - WTP SCADA Add Chemical Feed Controls 3,915 - - - - _ Transducer Well 14 Replacement 6,500 - - _ _ - TEGG Electrical Inspection 12,000 - - _ - _ WTPICMF SCADA Integration 5,900 - - - _ _ Total 208,015 283,700 81,555 81,380 91,060 91,060 6266 REPAIRS - BUILDINGS Heaters, Boilers, Air Cond, etc. 4,500 4,500 4,575 4,500 4,500 4,500 WTP/Well Bldgs. (Trim, Doors, Roofs, Etc.) 20,000 20,000 20,400 20,000 20,000 20,000 Total 24,500 24,500 24,975 24,500 24,500 24,500 6269 REPAIRS - OTHER Thawing Water Lines 500 500 500 500 500 500 Water Main Breaks 50,000 60,000 61,500 65,000 67,000 67,000 Landscape Restoration 5,000 5,000 5,125 5,125 5,300 5,300 Curb Stop Repairs 15,000 15,000 15,375 15,375 16,000 16,000 Misc. (Ex: Hyd. Damage, GV Repair) 5,000 5,000 5,125 12,000 7,800 7,800 GV Repair Operating Nuts 2 Locations 4,800 - - _ - _ Hydrant Replacement Porter/Whitney 9,000 - GV Instalation 137th St Pressure Station - 4,800 _ _ _ _ Total 89,300 90,300 87,625 98,000 96,600 96,600 6275 SCHOOLICONFIEXP - LOCAL School & Certifications /State AWWA 3,500 3,500 3,500 2,800 3,000 3,000 Backing Class DCTC 300 - - - - - MRWA School 500 500 500 500 500 500 Total 4,300 4,000 4,000 3,300 3,500 3,500 6276 SCHOOLICONFIEXP - OTHER AWWA National 1,800 1,800 1,800 1,800 1,800 1,800 Maint Employee Training - - 950 950 1 ,000 1,000 Total 1,800 1,800 2,750 2,750 2,800 2,800 6277 MILEAGE/AUTO ALLOWANCE Supervisor - 50% 1,650 1,650 1,650 1,650 1,650 1,650 Billing/Training 550 550 600 600 625 625 Total 2,200 2,2030 2,250 2,250 2,275 2,275 -349 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 65: WATER UTILITY OPERATIONS - 5305 Public Works Department COMPANY 5300: WATER & SEINER FUND JDE 2011 2012 2013 2013 2014 2014 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN 6278 SUBSISTENCE ALLOWANCE ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND State AWWA Conference 200 200 200 200 205 205 MRWA School 150 150 200 200 205 205 AWWA National 150 150 - 200 205 205 Total 500 500 400 600 615 615 6279 EDUCATION ASSISTANCE Tuition Reimbursement Eliminated in 2011 _ - Total 6280 DUES & SUBSCRIPTIONS _ - Certification Renewal Fees 300 300. 305 305 325 326 MRWA Membership 200 200 205 205 210 210 MGWA Dues 30 30 30 30 50 50 SUSA Dues 100 100 105 105 110 110 AINWA Dues 375 375 380 380 400 400 Total 1,005 1,005 1,025 1,025 1,095 1,095 6281 UNIFORM/CLOTHING ALLOWANCE Utility Employees 3,500 3,500 3,580 3,580 3,650 3,650 Total 3,500 3,500 3,580 3,580 3,650 3,650 6310 RENTAL EXPENSE JD935 Mower (50150 Split with Fleet) 1,670 - - Payment Box Rental (Cub, Rainbow, etc) 700 700 700 700 700 700 General Rental 1,000 1,000 1,000 500 500 500 Scaffolding 500 500 500 500 500 500 Home and Garden Show (move from 6229) 700 800 825 1,200 1,200 1,200 Total 4,570 3,000 3,025 2,900 2,900 2,900 6311 INSURANCE General, Auto, Property Liability 75,000 75,000 75,000 75,000 75,000 75,000 Total 75,000 75,000 75,000 75,000 75,000 75,000 6399 OTHER CHARGES LOGIS 61,000 63,500 65,650 65,000 68,250 68,250 General Fund Admin. Fee 300,000 300,000 300,000 300,000 300,000 300,000 Franchise Fee 185,000 185,000 185,000 185,000 185,000 185,000 DNR Water Use Permit 42,000 42,000 42,000 37,608 40,000 40,000 Hazardous Chemical Inventory Fee 500 500 500 500 500 500 Generator Emission Fee 1,000 1,000 1,000 1 1,000 1,000 Discharge Permit/Strength Charge 6,500 6,500 6,500 6,500 6,500 6,500 Invensys Support 1,400 1,400 1,400 1,400 1,400 1,400 Catregraph Support 6,350 7,500 7,100 7,100 7 7,200 County Obstruction Permit - - 250 250 260 260 JobCal Software Support - - _ _ - _ ArcView Support(move to IT Budget) 400 MCES SAC Charge - WTP - _ _ _ _ _ Total 604,150 607,400 609,400 604,358 610,110 610,110 6351 CREDIT CARD FEES Annual Fees 20,000 15,000 10,000 10,000 4 10,000 10,000 Total 20,000 15,000 10,000 10,000 10,000 10,000 6540 TAXABLE MISC FOR RESALE Water Meters 30,000 25,000 23,000 10,000 10,000 10,000 Total 30,000 25,000 23,000 10,000 10,000 10,000 6545 NON- TAXABLE MISC FOR RESALE Street Lights (to 5800) - - Total _ _ _ -350 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 65: WATER UTILITY OPERATIONS - 5305 Public Works Department COMPANY 5300. WATER & SEWER FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN 6610 DEPRECIATION ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND Depreciation 997,030 966,000 960,000 1,078,000 1,098,000 11098,000 Total 997,030 966,000 960,000 1,078,000 1,098,000 1,098,000 6730 CAPITAL OUTLAY - VEHICLES Replace 1 Ton Vehicle 404 (toolbox, plow) - - - - - - Replace Vehicle 410 (toolbx, plow) - 33,300 - Mower (% 50FIeet125 Water/25 Sewer) - 4,000 - Total - n 37,311 - LJ _ - - 6735 CAPITAL OUTLAY - OTHER IMP Wells 9, 15, 19 Rehabilitation - - - - 125,000 125,000 HZP3 Rehabilitation - - - - 12,800 12,800 132nd Street Reconstruction - - - 590,000 590,000 Well 2 Electric Upgrades /Controls, G.W. Monit. - - - - 42,000 42,000 Well 8 Fiber Connection - - - - 6,000 6,000 Longridge Reservoir Wash - - - - 6,500 5,500 Gate Valve Repairs - - - - 20,000 20,000 134th/Femando, 142nd /Granite, 147/Granada 132nd/Galaxie, 144th/Excelsior Longridge 2nd Street & Utility Reconstruction - - - _ _ _ Wells 3, 7, 17 Rehabilitation - - - HZP1 Rehabilitation - - Storage Reservoir Tank Maintenance Well Fiber Connection Expansion - - _ _ - _ WTP Storage Racks - - _ _ _ _ Cedar Ave. Water Improvements 150,000 - - - - Well 20 Pumping Facility 350,000 _ - _ - - Raw Water Main Installation Wells 20 - 22 346,000 - - - _ _ 147th WM Loop (Pennock) - delay project 61,800 - - - _ - Harwell Corrosion Inspection - 70,000 _ _ _ _ Greenleaf Neigh. Street & Utility Reconst - - 500,000 500,000 _ Whitney Drive Street & Utility Reconst - - 45,000 45,000 - - Well Rehabilitation, Nos. 4, 13, 16, HZP2 - - 132,400 110,000 - - Well No. 10 Roof Replacement - - 20,000 20 - _ Water Storage Reserv. Paint Quarry Point - - 6,000 6,000 - - Water Storage Reserv. Paint Nordic - - 223,000 160,000 - Well No. 16 Abandon and Seal - - 15,000 15,000 - - Water Treatment Plant Expansion - - 8,406,000 4,380,400 - - Total 907,800 70,000 9,347,400 5,236,400 802,300 802,300 6910 BOND PRINCIPAL 2013 WTP Bonds ($10.8M) 150,000 - 333,200 333,200 2002 GO Retired 2012 120,000 120,000 - - - _ Total 120,000 120,000 150,000 - 333,200 333,200 7015 BOND INTEREST _ 20131NTP Bonds 100,000 - 427,800 427,800 2002 GO Retired 2012 8,820 4,500 - .. - _ Total 8,820 4,500 100,000 - 427,800 427,800 Total Net of Personnel 4,794,815 3,833,748 12,237,770 7,971,978 4,352,320 4,352,320 TOTAL EXPENSES 5,658,478 4,710,107 13,148,203 8,880,511 5,268,935 5,268,935 LESS Capital Outlay (907,800) (107,300) (9,347,400) (5,236,400) (802,300) (802,300) TOTAL EXP WITHOUT CAPITAL OUTLAY 4,750,678 4,602,807 3,800,803 3,644,111 4,466,635 4,466,635 -351 - COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5300 55 5355 SEWER OPERATIONS Public Works DESCRIPTION OF ACTIVITY The Sanitary Sewer Utility Division is responsible for operating and maintaining the sanitary sewer conveyance system and piping portion of the storm sewer drainage system. The city's sanitary sewer system includes of 193 miles of sewer pipe; 5,352 manhole structures; and 9 sanitary lift stations. This business unit also provides funding for wastewater treatment charges through the regional wastewater treatment plant system operated by Metropolitan council Environmental Services. SERVICE CATEGORIES The Sanitary Sewer Utility Division provides wastewater service to 50,000 customers within the City of Apple Valley. The following services are provided within this division. 1. Wastewater Conveyance Services • Safely convey an average annual volume of 1.2 billion gallons of wastewater for customer within the City of Apple Valley ■ Coordinate disposal of wastewater into trunk and interceptor sewers located at the City borders, including the Metropolitan Council Environmental Services system, the City of Burnsville (northwestern portion of Apple Valley) and the City of Eagan (Minnesota zoo, Lebanon Hills Regional Park and Briar oaks Development) • Wastewater is processed at the regional Empire and Seneca wastewater treatment plants owned and operated by Metropolitan Council Environmental Services 2. Maintenance, Inspection and cleaning Services ■ conduct inspections of approximately 10 miles of sewers per year using remote control televising inspection equipment to detect locations of pipe failure and blockage within the collection system ■ Perform pipe system cleaning for approximately 55 miles of sanitary sewers per year using city jetting and vacuum equipment to maintain system conveyance capacity and minimize sewer backups ■ Repair damaged or deteriorated segments of the pipe system using cured in place pipe lining or pipe replacement work 3. Lift Station operation Services ■ Maintain sanitary sewer lift stations, including inspection of station controls, testing of alarm systems and review of electrical components to ensure reliability ■ Remove and repair damaged pumps and other station components ■ continuously monitor alarms and security status with SCADA System -352 - MAJOR OBJECTIVES FOR 2014 In 2014, the budget and capital improvement program include activities to continue rehabilitation of the wastewater collection system. Improvement projects will continue to involve the replacement of aging and deteriorated sewer systems, including replacement of sewer pipes along 132 Street, cured -in -place sewer lining, and developing plans for the replacement of sanitary sewer Lift Station No. 3. IMPACT MEASURES 1 PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2010 2011 2012 2013 2014 Number of Gallons conveyed 1.24 1.25 1.22 1.24 1.24 (in billions of gallons) Miles of Sewer Cleaned 52 75 70 00 00 Number of Sewer Backups 0 1 1 1 0 within System per yea r Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Proposed Position Title 2011 2012 2013 2014 Department Specialist 1 1 1 1 Utilities Foreman 1 1 1 1 Technical Specialist 1 1 1 1 Maintenance 11 11 3 3 3 3 Maintenance 1 0 0 0 0 Temporary Status Personnel Schedule Adopted Adopted Adopted Proposed Position Title 2011 2012 2013 2014 Seasonal 2.5 2.5 2.5 2.5 -353 - Summary Budget Department 66 -Sewer Operations 2010 2011 2011 2012 2012 2013 2014 Actual Adopted Actual Adv fed Actual Ado ted Proposed Revenue: Utility Charges 4,285,938 4,403 4 4,553 4,508,567 4,715,000 4,835,000 Investment Earnings 105,158 120,000 254,265 110,000 108 108,000 110,000 Shared Rev wl Water 60,000 118,867 60,000 42,525 60,000 60,000 Other Revenue - - 43,592 transfer from Storm W. 100,000 60,000 60,000 60,000 60,000 - 4,491,096 4 4,599,356 4 4 4 5 Expenditures: Salaries & Wages 400,153 419,427 408,901 429,713 429,996 449,225 460,064 Emp, Benefits 145,091 163,719 153,181 163,443 153,530 167,427 165,590 Supplies 55 82,175 67,206 87,656 79,340 86,420 86,430 Contractual Serv, 552,367 552,367 35 552,267 38,260 55 65,330 Utilities 87,166 41,660 78 43,000 21 44,200 46 Repairs & Maint. 142,397 208,100 130 1 89,100 148,824 75,175 103 Train ing/Travel /Dues 3 8 4,254 7 4 8,505 7 MCES Sewer Charges 2,439,277 2 2 2 2 2,430,000 2,500,000 Other Exp. 191,726 667,850 178 694,750 149 196,650 199,250 VISA I MC charges 20,000 - 15,000 - 12,000 10,000 Depreciation 485,138 528,030 493 497,000 499,937 497,000 536 Capital Outlay not Capitalized 3,857 Transfersladmin chg to OF 485,000 485,000 485,000 485 485,000 485,000 Transfers 717 - 983,000 - 500,000 Total Exp 4 5,285,073 5,503 5 4 4 4 Net Income 11,552 ) (642,073) () (59,22L 375,003 339 Change in Cash: Less: Capital outlay (27,415) (881 (881 (423,000) (1,066 (1 (1 - Add: Depreciation 485,138 528,030 493,824 497,000 499,937 497,000 536,000 Net Change in Cash 446,171 (995,543) (1 1 291,957) (625,374) (526,459) (295,997) (305,609) 2014 Capital Outlay: 132 Street Reconstruction: $ 850, 000 Whitney Drive East Sewer Lining: 145, 000 Lift Station 3 Reconstruction (Design Phase) 35,000 Inter - Community Flow Metering - Eagan (preliminary est) 42,000 $110727000 -354 - City of Apple Valley Budget Summary 2014 Budget SEWER OPERATIONS 2012 Council 2013 Council 06130113 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 373,736 369,616 380,376 379,059 188,652 391,102 391,102 6112 - SALARY - SEASONAL TEMP 12,363 19,085 17,825 19,085 5,454 17,340 17,340 6113 - OVERTIME- REGULAR EMPLOYEES 40,542 30,000 42,894 43,500 13,364 43,800 43,800 6118 - VACATION PAY -3,457 1,173 0 6121 - INSURANCE CASH BENEFIT 1,$37 2,910 1 6122 - COMP REQUEST - 16,120 - 15,183 -8,511 6123 - SALARY -OTHER 11,012 7,581 7,822 7,822 6105 - SALARIES AND WAGES 408,901 429,713 429,996 449,225 200,532 460,064 460,064 6138 - MEDICARE 5,606 6,180 6,134 6,318 2,843 6,676 6,676 6139 - FICA 23,971 26,425 26,229 27,015 12,156 28,546 28,546 6141 - PENSIONS -PERA 28,663 29,514 29,798 30,206 14,029 32,098 32,098 6142 - WORKERS COMPENSATION 13,966 12,872 12,593 12,047 5,935 12,513 12,513 6144 - LONG -TERM DISABILITY INSURANCE 1,065 1,092 1,092 1,121 561 1,157 1,157 6145 - MEDICAL INSURANCE 72,320 87,350 69,295 90,720 40,717 84,600 84,600 6146 - DENTAL INSURANCE 6,088 6,931 3,713 6147 - LIFE INSURANCE -BASIC 81 81 40 6148 - LIFE INSURANCE -SUPP /DEPEND 1,421 1,377 681 6125 - EMPLOYEE BENEFITS 153,181 163,443 153,530 167,427 80 165,590 165,590 6100 - TOTAL PERSONNEL SERVICES 562,082 593,156 583,526 616,652 281,205 625,654 625,654 6210 - OFFICE SUPPLIES 132 400 195 400 21 250 250 6211 - SMALL TOOLS & EQUIPMENT 4,851 14,300 15,220 9,500 488 11,650 11,650 6212 - MOTOR FUELS/OILS 24,409 18,306 24,829 20,470 10,194 21,700 21,700 6214 - CHEMICALS 0 150 0 150 0 100 100 6215 - EQUIPMENT -PARTS 24,822 33,000 26,575 35,300 7,931 32,630 32,630 6216 - VEHICLES- TIRESIBATTERIES 722 1,600 1,332 1,600 101 1,600 1,600 6229 - GENERAL SUPPLIES 12,270 19,900 11,189 19,000 2,266 18,500 18,500 6205 - SUPPLIES 67,206 87,656 79,340 86,420 21,001 86,430 86,430 6235 - CONSULTANT SERVICES 12,640 29,375 22,759 23,090 4,496 23,300 23,300 6237 - TELEPHONE/PAGERS 318 1,192 184 1,180 98 1,130 1,130 6238 - POSTAGE /UPSIFEDEX 14,363 15,600 149 15,600 158 15,000 15,000 6239 - PRINTING 450 500 0 500 0 500 500 6240 - CLEANING SERVICE/GARBAGE 5,195 5,000 1,373 5,175 726 5,200 5,200 6249 - OTHER CONTRACTUAL SERVICES 2,455 500,600 13,795 9,850 1,300 20,200 20,200 6230 - CONTRACTUAL SERVICES 35,420 552,267 38,260 55,395 6,778 615,330 65,330 6255 - UTILITIES- ELECTRIC 77,888 42,500 2.1,394 43,700 14,799 45,900 45,900 6256 - UTILITIES - NATURAL GAS 224 500 202 500 69 300 300 6250 - UTILITIES 78,112 43,000 21,596 44,200 14,868 46,200 46,200 5265 - REPAIRS -- EQUIPMENT 52,922 54,500 52,198 49,175 4,973 56,905 56,905 6269 - REPAIRS -OTHER 77,406 134,600 96,626 26,000 76,412 47,000 47,000 6260 - REPAIRS AND MAINTENA 130,328 189,100 148,824 75,175 81,385 103,905 103,905 6275 - SCHOOLSICONFERENCESIEXP LOCAL 1,754 3,000 1,440 4,000 1,336 3,275 3,275 6276 - SCHOOLSICONFERENCESIEXP OTHER 0 0 0 0 390 0 0 6277 - MILEAGE/AUTO ALLOWANCE 18 1,850 769 1,850 647 1,850 1,850 6278 - SUBSISTENCE ALLOWANCE 0 150 0 150 350 100 100 6280 - DUES & SUBSCRIPTIONS 230 245 136 255 46 265 265 6281 - UNIFORM/CLOTHING ALLOWANCE 2,251 2,200 2,631 2,250 1,226 2,350 2,350 6270 - TRAININGITRAVELIDUES 4 7,445 4,977 8,505 3,995 7,840 7,840 6200 - TOTAL OPERATING COSTS 315,321 879,468 292,997 269,695 128,027 309,705 309,705 6310 - RENTAL EXPENSE 0 250 16 250 48 250 250 6311 - INSURANCE - PROPERTY /LIABILITY 75,000 75,000 75,000 75,000 75,000 75,000 75,000 6317 - METRO WASTE CONTROL PAYMENT 2,486,005 2,318,000 2,307,948 2,430,000 1,440,657 2,500,000 2,500,000 6318 - BURNSVILLEIEAGAN SWR REIMBURSE 42,131 71,000 60,811 55,750 28,215 55,750 55,750 6333 - GENERAL -CASH DISCOUNTS -1 -101 0 6351 - VISAIBANK CHARGES 10,000 10,000 6399 - OTHER CHARGES 61,276 548,500 13,934 550,650 0 538,250 553,250 6301 - OTHER EXPENDITURES 2,664,411 3,012,750 2,457,608 3 1,543,920 3,179,250 3,194,250 6300 - TOTAL OTHER EXPENDITURES 2,664,411 3,012,750 2,457,608 3,111,650 1,543,920 3,179,250 3,194,250 6425 - VISA/BANK CHARGES 15,000 12,000 0 0 6401 - VISA BANK CHARGES 15,000 12,000 0 0 6610 - DEPRECIATION 493,824 497,000 499,937 497,000 0 536,000 536,000 6601 -TOTAL DEPRECIATION 493,824 497,000 499,937 497,000 0 536,000 536,000 6730 - CAPITAL OUTLAY - TRANSPORTATION 0 110,000 3,857 0 0 109,000 109,000 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 0 313,000 0 1,169,000 0 1,072,000 1,072,000 6701 - TOTAL CAPITAL OUTLAY 0 423,000 3,857 1,169,000 0 1,181,000 1,181,000 -355 - Cit of Apple Valle Bud Summar 2014 Bud SEWER OPERATIONS 2012 Council 2013 Council 06/30113 2014 2014 Ob 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Bud Bud 6801 -TOTAL CONSTRUCTION COSTS 0 0 34,610 6800 - TOTAL CONSTRUCTION COSTS 0 0 34,610 6700 - TOTAL CAPITAL OUTLAY 0 423,000 3,857 1,169,000 34,610 1,181,000 1,181,000 7110 - TRANSFER TO OTHER FUNDS 798,000 800,000 0 7125 - ADMINI CHARGE TO OTHER FUNDS 185,000 185,000 0 7101 -TOTAL TRANSFERS 983,000 985,000 - 0 7100 - TOTAL TRANSFERS 983,000 985,000 0 6001 - EXPENDITURES 5,018,637 5,420,374 4,822,925 5,675,997 1,987,762 5,831,609 5,846,609-- -356 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 66: SANITARY SEINER UTILITY OPERATIONS - 5355 Public Works Department COMPANY 5300. WATER & SEWER FUND JDE 2011 2012 2013 2013 2014 2014 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND SALARIES 6110 Regular Employees 355,990 359,616 379,059 379,059 391,102 391,102 5111 Salary- Parttime - - 5112 Salary - Seasonal Temp 19,085 19,085 19,085 17,000 17,340 17,340 6113 Overtime - Reg 30,000 30,000 30,000 30,000 30,000 30,000 6113 Overtime - On Call Program - - 13,500 13,500 13,800 13,800 5114 Overtime - Temp - - - - 6123 Salaries - Other 10,852 11,012 7,581 7,581 7,822 7,822 6138 Medicare 5,045 6,180 6,318 6,318 6,575 6,676 6139 FICA 25,849 26,425 27,015 27,015 28,546 28,546 6141 Pension - PERA 28,830 29,514 30,205 30,206 32,098 32,098 6142 Worker's Compensation 14,570 12,872 12,047 12,047 12,513 12,513 6144 Long -Term Disability Insurance 1,065 1 ,092 1,121 1,121 1,157 1,157 6145 Hospital & Life Insurance 87,360 87,360 90,720 90,720 84,600 84,600 Total 580,545 593,156 616,653 614,568 625,654 625,654 6210 OFFICE SUPPLIES General Office Supplies 400 400 400 250 250 250 Total 400 400 400 250 250 250 6211 SMALL TOOL & EQUIPMENT Small Tools 3,000 3,000 3,000 3,000 3,000 3,000 Electric /Air Power Tools 300 300 300 300 300 300 Oxygen Detector Replacement - 2,200 - 2,400 2,400 Sewer Cleaning Nozzle /skid 2,400 - 2 2,400 1,000 1,000 MH Basket Screen Tool - - - - 800 800 Tripod Replacement -- Confined Space Ent - -- - 1,500 1 Harness Replacement (3) - Fall Protection - - - - 1,350 1,350 MH Venting Equipment - - - - _ _ Arrowboard - 3,500 - - - _ Mechanical Root Saw - 4,000 - - - _ Digital Counter - Gap Vax - 1,300 - _ _ _ Chain sling and strap replacement 900 - 1,000 1,000 - - Cartegraph Licence Purchase - '1,300 1,300 1,300 1,300 Lift Station No. 1 F5 Valve installation - - 1,500 1,500 - - Total 5,700 14,300 9,500 9,500 11,650 11,650 6212 MOTOR FUELSIOILS Nolead Fuel 2689 gal. 7,400 7,921 8,850 9,455 9,500 9,500 Diesel Fuel 3245 gal. 8,500 8,985 10,050 10,340 10,500 10,500 Diesel Fuel Tax 300 200 300 300 300 300 Oil 825 1,200 1,260 1,200 1,400 1,400 Total 17,025 18,306 20,470 21,295 21,700 21,700 6214 CHEMICALS Root -X 3,500 - - - - - Lift Station Defoamer 150 150 150 100 100 100 Total 3,650 150 150 100_ 100 100 6215 EQUIPMENT - PARTS Pump Seals, Impellers, Valves, Filters,etc. 1 1,000 11,000 11 ,000 15,600 1.6,000 15,000 High Pressure Hoses 5,200 5,200 5,200 4,500 4,600 4,600 Vehicles /Sewer Trucks /Parts /Pump 7,000 7,000 5,500 7,000 7,140 7,140 Pumps Seals, Impellers, Valves, etc. 8,000 8,000 8,000 - - - Sewer Camera Wheels &Accessories 1 1,800 1,800 1,500 1,840 1,840 Bolts and Fittings Inventory - - - - 500 500 Air Relief Valve Parts - - 2,500 2,500 2,550 2,550 Portable Blower Duct Hose Replacement - - 300 app _ _ Total 33,000 33,000 35,300 31,700 32,630 32,630 6216 EQUIPMENT - TIRESIBATTERIES Batteries - Vehicles 400 400 400 400 400 400 Batteries - RTU's 200 200 200 200 200 200 Tires 1,000 1,000 1,000 1,000 1,000 1,000 Total 1 1,600 1,600 1 1,600 1 1,600 1 1 ,500 -357 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 66: SANITARY SEWER UTILITY OPERATIONS - 5365 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6229 GENERAL SUPPLIES Flashers, Barricades 500 500 500 500 500 500 Safety Equipment/First Aid 2,000 2,000 1,800 1,800 1,800 1,800 Paint - Lift Stations 500 500 500 450 450 450 Fill Material 3,000 3,000 1,000 1,000 1,000 1,000 General Division Supplies - - 2,000 2,000 2,000 2,000 Flex- seallSeaiguard 8,000 8,000 7,000 7,000 7,000 7,000 Chimney Patch Repair 1,500 1,500 1,500 1,500 1,500 1,500 CO2 Canisters - Sewer Camara 400 400 400 400 400 400 Agrotech 2000 _ LS4 Grease Control 800 800 800 650 650 650 Grates, Covers, Castings, Rings 2,500 2,500 2,500 3,200 3,200 3,200 Desk for SCADA Computer Upgrade 700 700 - _ _ _ Internal Chimney Seals - - 1,000 500 500 500 Total 19,900 19,900 19,000 18,500 18,500 18,500 6235 CONSULTANT SERVICES Engineering Costs Not Assessed 5,000 5,000 5,000 5,000 5,000 5,000 Audit 10,000 10,300 10,500 10,500 10,500 10,500 GISIMapping /Cartegraph Development 10,000 8,000 7,000 7,000 7,200 7,200 OSHA Required Tests 575 575 590 600 600 600 Arc Flash Hazard Study 0,500 - - _ - - Cartegraph Sanitary Data Transfer & Setup - 5,500 - _ - Total 32,075 29,375 23,090 23,100 23,300 23,300 6237 TELEPHONES /PAGERS Cellular Phone 432 432 430 430 430 430 Wireless Air Card 760 760 750 700 700 700 Total 1,192 1 1,180 1,130 1,130 1,130 6238 POSTAGEIUPSIFEDEX Postage 15 15,600 15,600 15,000 15,000 15,000 Total 15,000 15,600 15,600 15,000 15,000 15,000 6239 PRINTING/PUBLISHING Educational Materials 500 500 500 450 500 500 Total 500 500 500 450 500 500 6240 C. SERVICE /GARBAGE REMOVAL Dumpster Special Waste 5,000 5,000 5,175 5,175 5,200 5,200 Total 5,000 5,000 5,175 5,175 5,200 5,200 6249 OTHER CONTRACTUAL SERVICES Utilities - Contract Street Repair 498,000 500,000 - - - _ Moved to 6735 In 2013 Flow Monitor /Smoke Test - LS2 1/1 - - - - 12,000 12,000 Contract Tree Removal U 1 36th Easement - - 1,750 1,750 - - Sewer Lateral Repairs - - 5,500 5,500 5,500 5,500 Cartegraph Maintenance Fee - - 2,000 2,000 2,100 2,100 Traffic Control 600 600 600 600 600 600 Total 498,600 500,600 9,850 9,850 20,200 20 6255 UTILITIES - ELECTRIC Lift Stations - Sanitary 41,160 42,500 43,700 45,000 45,900 45,900 Total 41,160 42,500 43,700 45,000 45,900 45,900 6256 UTILITIES - NATURAL GAS Lift Station Generators 500 500 500 275 300 300 Total 500 500 500 275 300 300 6265 REPAIRS - EQUIPMENT Vehicle 8,000 8,000 8,200 8,200 8,450 8,450 Lift Stations 10,000 10,000 10,250 10,250 10,500 10,500 Calibration of Gas Detectors, Sensor Replacernei 1,000 1,000 1,000 1,000 1,000 1,000 Electric Repairs /TEGG Inspection 1,500 10,000 10,250 10,250 10,000 10,000 Pump Inspection 1,000 1,000 1,025 1,200 1,225 1,225 General Misc. 3,000 3,000 3,075 3,075 3,100 3,100 Sewer Televising Camera Repair 1,000 3,000 2,500 2,500 2,500 2 Generator Maintenance 2,500 2,500 2,575 2,575 2,630 2,630 Jetter Pump Replacement - - - - 5,000 5,000 Root Saw Re I _ _ _ Replacement/Repair acementlRepaEr - 2,000 2,000 Pump Repair for San Lift Stations - 10,000 10,300 10,300 10,500 10,500 Camera Reel Rehab 3,000 - - - - -358 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 66; SANITARY SEWER UTILITY OPERATIONS - 5365 Public Works Department COMPANY 5300: WATER & SEWER FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6265 REPAIRS - EQUIPMENT cant. TEGG Inspection 7,000 WTPICMF SCADA Integration 3,000 - Camera Cable Replacement - 6,000 _ _ _ _ Total 41,000 54,500 49,175 49,350 56,905 56,905 6269 REPAIRS - OTHER Repair Sewer Lines - (CIPP or spot repair) 82,400 30,000 - - - - Manholes - Protection III 10,000 10,000 10,000 10,000 10,000 10,000 RepairlSeal San Manhole Structures - 16,000 16,000 16,000 16,000 16,000 WI N911 - SCADA Alarm Replacement - - - - 7,800 7,800 LS 1 pump 2 &3 Impeller Replacement - - - - 8 8 LS 7 Pump 2 Adaptor Bracket Replacement - - - - 2,500 2,500 LS 9 Air Relief - Corrosion Repairs - - _ 2 2 Lift 2 Ill Repairs - 10,000 - _ _ Radio & Control Upgrades (PLCs) 61,800 67,300 - - PLCs Moved to 5735 - Capital Expense Lift 11 Wear Rings & Impeller - _ Lift 7 Pump 1 Replace Wear Ring /Impeller Rpr 3,500 Lift 11 Guide Rail Replace 3,500 - Lift 10 Pump 2 Replace Wear Ring 3,000 SCADA System Rehab wl water and storm 5,900 - Lift 9 Pump 1 Replace Starter - 1,300 _ _ _ _ Total 170,100 134,600 26,000 26,000 47,000 47,000 6275 SCHOOUCONF /EXP - LOCAL School & Certifications 2,500 2,500 2,500 2,200 2,275 2,275 MWOA Annual 500 500 500 500 500 500 Backing Class 400 - - _ _ _ Task Specific I Electrical Training -- - 1,Q00 500 500 500 Total 3,400 3,000 4,000 3,200 3,275 3,275 6277 MILEAGE/AUTO ALLOWANCE 50% Supervisor 1,650 1,650 1,650 1,650 1,650 1,650 Training 200 200 200 200 200 200 Total 1,850 1,850 1,850 1,850 1,850 1,850 6278 SUBSISTENCE ALLOWANCE MWOA Annual /MWRA 150 150 150 100 100 100 Total 150 150 150 100 100 100 6279 EDUCATION ASSISTANCE Tuition Reimbursement - - _ Program ended 2011 Total 6280 DUES & SUBSCRIPTIONS MWOA Dues 45 45 50 50 55 55 Certification Renewal Fee 200 200 205 205 210 210 Total 245 245 255 255 265 265 6281 UNIFORM/CLOTHING ALLOWANCE Uniforms for 5 employees 2,500 2,200 2 2,300 2,350 2,350 Total 2,500 2,200 2,250 2,300 2,350 2,350 6310 RENTAL EXPENSE General Rental 250 250 250 250 250 250 Total 250 250 250 250 250 250 6311 INSURANCE General, Auto, Property Liability 75,000 75,000 75,000 75,000 75,000 75 7 000 Total 75,000 75,000 75,000 75,000 75,000 75,000 6317 METRO WASTE CONTROL Metropolitan Council- Environmental Services 2,593,600 2,318,000 2,430,000 2 1 430,000 2,500,000 2,500,000 Waste Water Treatment Charges Total 2,593,600 2,318,000 2,430,000 2,430,000 2,500,000 2,5001 000 -359 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 66: SANITARY SEWER UTILITY OPERATIONS - 5365 Public Works Department COMPANY 5300: WATER & SEINER FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN 6318 BIJRNSVILLEIEAGAN SEINER CHRG ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND Burnsville 46,600 32,000 14,450 14,450 14,450 14,450 Eagan 39,000 41,300 41,300 41,300 41,300 Total 46,600 71,000 55,750 55,750 55,750 55,750 6399 OTHER CHARGES LOG1S 61,000 63,500 65,650 65,000 68,250 68,250 General Fund Admin Fee 300,000 300,000 300,000 290,000 290,000 300,000 Franchise Fee 185,000 185,000 185,000 180,000 180,000 185,000 Total 546,000 548,500 550,650 535,000 538,250 553,250 6351 CREDIT CARD FEES Annual Fee 20,000 15,000 12,000 10,000 1 0,000 10,000 Total 20,000 15,000 12 10,000 10,000 10,000 6610 DEPRECIATION Sanitary 528,030 497,000 497,000 515,000 536,000 536,000 Total 528,030 497,000 497,000 515,000 536,000 536,000 6730 CAPITAL OUTLAY - VEHICLES Replace 314 ton Pickup 411 - - - - 34,000 34,000 1 Ton Pickup 417 Toolbox, Plow - - - - 75,000 75,000 314 ton Pickup 429 Toolbox, Plow, Tommy Lift 34,500 - - _ - _ 314 Ton Pickup 413 Toolbox, Plow 32,000 - - Replace 314 ton Pickup 407 - 34,000 - - _ _ Mower (% 50Fleet125 Water/25 Sewer) - 4,000 - _ _ - Easement Machine Replacement - 32,000 - - _ _ Emergency Backup Pump - 40,000 _ _ - - 6735 CAPITAL OUTLAY -OTHER IMP 66,500 110,000 - - 1 09,000 109,000 2014/2015 CIP Items 2014: 132nd Street Reconstruction - - - - 850,000 850,000 2014: Whitney Drive East - -• - -- 145,000 145,000 201412015: Lift Station No. 3 Replacement - - - - 35,000 35,000 Longridge 2nd Neighborhood Recon - - - _ _ _ Cedar Ave. Sanitary Improvements 15,000 - _ _ _ - Lift 2 Replacement (Cedar & Hidden Ponds) 800,000 - - _ Burnsville Echo Valley lift station improvements - 110,000 - - _ - Vac Dump Site Relocate - 30,000 - - Endicott Way Install Manhole - 12,D00 - _ Repair Pipe Sags - 15,000 _ - _ - Davit Hoist for Lift Station No. 1 - 16,000 _ _ - Greenleaf Sewer Repair wl Street Project - 130,000 - _ _ _ Greenleaf Street and Utility Improvements - - 990,000 990,000 - - Greenteaf Proj Resched from '12 to '13 -- - _ _ San Manhole Recon 2W1206 & 2W171 - -- 26,000 25,000 -- - Replace Radio PI-Cs for Lift Stations - - 30,000 30,000 _ - Rehab VCP Sanitary Sewers CIPP - - 70,000 78,000 - - Lift Sta 11 Switch Gear, Valves, Impeller - - 15,000 15,000 - - Lift Sta 9 Switch Gear 18,000 18,000 - - Inter - Community Flow Metering Eagan - -- 20,000 - 42,000 42,000 Total 815,000 313,000 1,169,000 1,156,000 1, 072,000 1,072,000 Total Net of Personnel 5,585,527 4,827 5,059,345 5,042,980 5,205,955 5,220,955 TOTAL EXPENSES $ 6,166,173 $ 5,420,374 $ 5,675,997 $ 5,657,548 $ 5,831,609 $ 5,846,609 LESS CAPITAL OUTLAY $ ( 881,500) $ (423,000) $ (1,169,000) $ (1,156,000) $ (1,181,000) $ (1,181,000) Total Exp without Capital Outlay $ 5,284,673 $ 4,997,374 $ 4,506,997 $ 4,501,548 $ 4,650,609 $ 4,665,609 -360- 0 100000 0000 000 Ap p 1 le V a e Notes: This pa left intentionall blank -361 - COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5500 69 5505 STORM DRAINAGE UTILITY Public Works DESCRIPTION OF ACTIVITY The Storm Drainage Utility provides funding for the operation and maintenance of the City's storm water drainage system and management of surface water bodies. A majority of expenses for this business unit relate to improvement projects to fulfill State and Federal mandates for pollutant load reductions to lakes, maintenance of the municipal drainage system, drainage costs related to the annual street improvement program, and acquisition of drainage easements. SERVICE CATEGORIES The Storrs Drainage Utility Division provides for the operation and maintenance of the municipal storm drainage system within the city of Apple Valley. The city's drainage system controls and conveys drainage from an estimated 8.1 billion gallons of precipitation each year. This utility service is provide by city Public Works Department staff using city - owned equipment and contract services for capital improvement projects. The following services are provided within this division. 1. Drainage System Maintenance Services ■ Provide repair and maintenance for 7,800 storm sewer manholes /catchbasins and 162 miles of storm sewer pipe within the drainage network ■ Inspect and remove accumulated sediment from 230 storm water management ponds located throughout the drainage system within the City. ■ Inspect and maintain 12 storm water pumping stations and associated force main 2. System Flood central Services ■ Monitor water levels in lakes and ponds in response to severe precipitation events ■ Perform drainage analysis to determine solutions to flooding events ■ Review building plans to ensure proper structure elevations above high water levels 3. System Management and Regulatory Services ■ Prepare mandatory MS4 permit documents and respond to evolving requirements associated with the Federal Clean Water Act ■ Perform water quality testing for surface water bodies ■ Provide funds for payment of annual dues for required membership to the Black Dog Watershed Management organization ■ Coordinate storm water management activities with Vermillion River Watershed Management organization -362 - MAJOR OBJECTIVES FOR 2014 The primary challenge for the Storm Drainage Utility continues to involve the response to substantial increases in Federal and State mandates related to storm water management that continue to evolve at escalating rates. Similar to many other cities, the utility will be financially strained in future years to meet increased regulations and required capital investments for water management demands. Public Works staff will continue to update the City's Capital Improvement Plan and operational budget in response to increasing mandates. IMPACT MEASURES 1 PERFORMANCE INDICATORS Actual Actual Actual Projected Projected Item 2010 2011 2012 2013 2014 Staff hours to address State MS4 Permit Requirements 2 2 2 3 3 Number of lake water quality 190 197 226 235 235 samples Number of Mandated TMDL 3 Studies Active wlin Apple Valley 3 4 '�' 5 Regular Status Personnel Schedule - -FTE's Adopted Adopted Proposed Proposed Position Title 2011 2012 2013 2014 Water Quality Tech 0 0 0 1 Existing Position Shifted from PN Admin in 2014 -363 - Summary Budget Department 69 Storm Drainage 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Actual Adopted Proposed Revenue: Utility Charges 1,360,483 1,370,348 1,443,000 1 1,449,00+0 1 Grants - - - 40 - Other Revenue 9 73,559 5 - 5 Contributed revenue 102 120 - 243,935 - Investment Earnings 13,483 243,174 14 32,983 30 32,000 1,485, 815 1, 807, 794 1, 457, 500 1 1,479, 000 1, 532, 000 Expenditures: Salaries & wages - - - - - 62,035 Emp. Benefits - - - - - 21,924 Supplies 731 6 14,900 1+0,394 11,900 15 Contractual Serv. 57,341 501 11 8,090 75 149,690 113 Utilities - - 30,800 - 30,800 12 Repairs & Maint. - - 252,000 66,348 46,350 55,700 Train] ng/Travel /Dues - - 1, 070 490 1 1 Other Exp. 18,434 - 1 3 3,200 6 Depreciation 430,000 449,547 477,000 481,084 450,000 475,000 Debt Service - Interest 40,237 - 74,000 64,149 64,080 62 Capital Outlay not capitalized 35 - Admin fee to Gen. Fund 300 - 300,000 300,000 300,000 250,000 Transfer to other funds 205 - 239,328 Transfer to Sewer Fund 100,000 - 60 60,000 - Total Exp 1 491,153 1,329,360 1 1 1,075,164 Net Income 334,072 1,316 128,140 538,716 421 456,836 Net change in cash add: Depreciation 430,000 449,547 477,000 481,084 450 475,000 Debt Service - Principal (85, 000) (225, 000) (225, 000) (230 (240, 000) Capital Outlay - (498,500) (1,130,000) (286,198) (447,750) (1 Debt Issued - 2,600 - - - Net Change in Cash 764,072 3 (749,860) 508,602 194,125 (416,164) -364 - [debt Service Schedule: GO Bonds of 2002 Bonds of 2005 Bonds of 2011 a Total Refunded 1995 Refunded 1999 Year Principal Interest Principal Interest Principal Interest Principal Interest 2004 180,000 39,740 - - - - 180 39,740 2005 160,000 35,230 - - - - 100,000 35,230 2006 180,000 32 - - - - 180,000 32,720 2007 200,000 27,860 94 2 - 290,000 30 2008 200,000 21,860 85,000 19,928 - - 285,000 41,788 2009 215,000 15,360 85,000 17,505 - - 300 32,865 2010 230,000 8 85,000 14,955 - - 315,000 23,005 2011 - - 85,000 12 135,000 33 220,000 45,711 2012 - - 85,000 9 140 64,082 225,000 73 2013 - - 90 6 140,000 61, 282 230,000 67 2014 - - 95,000 3 145 58,482 240,000 61,997 2015 - - - - 150,000 55,582 150,000 55,582 2016 - - - - 155,000 52 155 52,582 2017 - - - - 160,000 49,482 160,000 49,482 2018 - - - - 165,000 46 165,000 46 2019 - - - - 165 42 165,000 42,652 2020 - - - - 170,000 38 170 38 20 - - - - 175 34 175,000 34,272 2 022 - - - 180 29,372 180 29 2023 - - - - 185,000 24 185,000 24 2 0 2 4 - - - - 200,000 18,235 200,000 18,235 2025 - - - - 210 11,535 210, 000 11,535 2026 - - - - 125 4 125,000 4,500 2014 Capital outlay: 132n Street Reconstruction: $ 295,000 Easement Acquisition: 38 Sediment Removal from Ponds: 26,000 Quarry Ponds Stormwater Basin Modifications 50 $ 409;000 -365 - City of Apple Valley Budget Summary 2014 Budget STORM DRAINAGE UTILITY 2012 Council 2013 Council 06/30/13 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin. Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6110 - SALARY - REGULAR EMPLOYEES 2,452 116,708 116,708 6113 - OVERTIME- REGULAR EMPLOYEES 2,844 6123 - SALARY -OTHER 2,334 2,334 6105 - SALARIES AND WAGES 5,296 119,042 119,042 6138 - MEDICARE 74 1,726 1,726 6139 - FICA 315 7,381 7,381 6141 - PENSIONS -PERA 384 8,631 8,631 6142 -WORKERS COMPENSATION 2,042 2,042 6144 - LONG -TERM DISABILITY INSURANCE 345 345 6145 - MEDICAL INSURANCE 21,+600 21,000 6125 - EMPLOYEE BENEFITS 773 41,725 41,125 6100 -TOTAL PERSONNEL SERVICES 6,069 160,767 160,167 6211 - SMALL TOOLS & EQUIPMENT 0 1,000 4,069 2,100 136 3,400 3,400 6214 - CHEMICALS 400 3,800 525 0 0 600 600 6215 - EQUIPMENT -PARTS 0 8,900 1,926 8,200 8,956 8,800 8,800 6229 - GENERAL SUPPLIES 5,675 1,200 3,874 1,600 2,306 2,200 2,200 6205 - SUPPLIES 6,075 14,900 10,394 11,900 11,_398 15,000 15,000 6231 - LEGAL SERVICES 108 860 0 6231 - LEGAL SERVICES 149 0 0 6235 - CONSULTANT SERVICES 21,893 46,650 31,605 35,670 775 37,760 37,760 6235 - CONSULTANT SERVICES - 60,364 949 0 6239 - PRINTING 1,023 2,350 692 2,350 265 2,220 2,220 6240 - CLEANING SERVICE /GARBAGE 3,137 3,000 4,218 3,000 0 4,500 4,500 6249 - OTHER CONTRACTUAL SERVICES 34,555 66,090 37,310 108,670 24,135 68,700 68,700 6230 - CONTRACTUAL SERVICES 60,715 118,090 74,685 149,690 25,176 113,180 113,180 6230 - CONTRACTUAL SERVICES - 60,214 949 0 6255 - UTILITIES - ELECTRIC 30,800 30,800 12,800 12,800 6250 - UTILITIES 30,800 30,800 12,800 12,800 6265 - REPAIRS - EQUIPMENT 52,000 22,154 21,350 5,532 30,700 30,700 6269 - REPAIRS -OTHER 200,000 44,194 25,000 -522 25,000 25,000 6260 - REPAIRS AND MAINTENA 252,000 66,348 46,350 5,010 55,700 55,700 6275 - SCHOOLS /CONFERENCES /EXP LOCAL 0 1,070 490 1,105 642 1,025 1,025 6277 - MILEAGE/AUTO ALLOWANCE 0 0 86 6270 - TRAINING/TRAVEUDUES 0 1,070 490 1,105 728 1,025 1,025 6200 - TOTAL OPERATING COSTS 66,790 416,860 151,916 239,845 42,311 197,705 197,705 6200 - TOTAL OPERATING COSTS - 60,214 949 0 6310 - RENTAL EXPENSE 54 0 0 6311 - INSURANCE-PROPERTY/LIABILITY 2,000 0 2,000 1,000 5,300 5,300 6333 - GENERAL -CASH DISCOUNTS -3 0 6399 - OTHER CHARGES 11,722 1,500 3,048 1,200 882 1,200 1,200 6399 - OTHER CHARGES 0 0 0 6301 - OTHER EXPENDITURES 13,776 1,500 3,045 3,200 1,882 6,500 6,500 6301 - OTHER EXPENDITURES 0 0 0 6300 - TOTAL OTHER EXPENDITURES 13,776 1,500 3,045 3,200 1,882 6,500 6,500 6300 - TOTAL OTHER EXPENDITURES 0 0 0 6610 - DEPRECIATION 449,547 477,000 481,083 450,000 a 475,000 475,000 6601 - TOTAL DEPRECIATION 449,547 477,000 481,083 450,000 0 475,000 475,000 6600 -TOTAL DEPRECIATION 449,547 477,000 481,083 450,000 0 475,000 475,000 6730 - CAPITAL OUTLAY- TRANSPORTATION 0 22,500 21 0 0 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 35,030 1,130,000 0 447,750 0 423,000 1,108,000 5740 - CAPITAL OUTLAY- MACHIEQIOTHER 5,515 6701 - TOTAL CAPITAL OUTLAY 35,030 1,130,000 0 470,250 27,313 423,000 1,108,000 6701 TOTAL CAPITAL OUTLAY 0 0 0 6801 -TOTAL CONSTRUCTION COSTS 0 0 0 6801 -TOTAL CONSTRUCTION COSTS 67,437 0 0 6800 - TOTAL CONSTRUCTION COSTS 0 0 0 6800 - TOTAL CONSTRUCTION COSTS 67,437 0 0 -366- 5700 - TOTAL CAPITAL OUTLAY 35,030 1,130,000 0 470,250 27,313 423,000 1,108,000 6700 - TOTAL CAPITAL OUTLAY 67,437 0 0 6910 - BOND PRINCIPAL 0 225,000 0 230,000 0 240,000 240,000 6915 - DEBT SERVICE -OTHER 0 0 0 0 0 0 0 5901 - TOTAL DEBT SERVICE 0 225,000 0 230,000 0 240,000 240,000 6900 - TOTAL DEBT SERVICE 0 225,000 0 230,000 0 240,000 240,000 7015 - DEBT SERVICE- INTEREST 44,260 74,000 53,724 64,080 1,388 52,000 62,000 7020 - BOND PAYING AGENT FEES 425 425 0 7001 - TOTAL INTEREST AND FISCAL FEES 44,685 74,000 64,149 64,080 1,388 52,000 62,000 7000 - TOTAL INTEREST AND FISCAL FEES 44,685 74,000 64,149 64,080 1,388 62,000 62,000 7110 - TRANSFER TO OTHER FUNDS 767,519 360,000 299,328 300,000 0 250,000 250,000 7125 - ADMINI CHARGE TO OTHER FUNDS 300,000 300,000 0 7101 -TOTAL TRANSFERS 1,067,519 350,000 599,328 300,000 0 250,000 250,000 7100 - TOTAL TRANSFERS 1,067,519 360,000 599,328 300,000 0 250,000 250,000 6001 - EXPENDITURES 1,584,571 2,684,360 1,300,470 1,757,375 78,962 1,814,972 2,499,372 -367 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 69: STORM DRAINAGE UTILITY - 5505 Public Works Department COMPANY 5500: STORM DRAIN UTILITY JDE 2011 2012 2013 2013 2014 2014 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN 6249 OTHER CONTRACTUAL SERVICES cunt, ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND Long /Farquar TMDL Implement Fish Stocking - - 1,500 1,500 Fish Removal 8,500 4,500 8,500 6,000 - - >Farquar Weed Harvesting 15,000 15,000 15,000 15,000 15,000 15,000 Long Lake Drawdown - - 1,800 1,800 1,800 1,800 Alum Treatment P12 and P170 - - 35,000 25,250 11,650 11,650 Storrs System Operations Cobblestone - Inlet Purge 750 750 750 - _ _ Trans Alarm Storm L.S. Monitoring 800 800 820 820 835 835 Alarm Phone Lines 840 840 850 850 865 865 Pennock Shores LS Pump Rehab - - 4,500 4,500 _ _ >Cartegraph Maintenance Fee - - 2,000 2,000 2,050 2,050 Monitoring Equipment 5,000 5,000 1,200 1,200 1 1,200 , Cobblestone Shorline Stabilization 5,000 - - _ - - Total 81,390 66,090 108,670 88,000 68,700 68,700 6255 UTILITIES - ELECTRIC Lift Stations -Storm 36,000 30,000 30,000 12,000 12,000 12,000 Birger Pond - Elect. & Maint. wlRsmt 800 800 800 800 800 800 Total 36,800 30,800 30,800 12,800 12 800 t 12,80© 6265 REPAIRS - EQUIPMENT - Lift Stations 8,000 12,000 12,250 12,000 12,000 12,000 Electric Maintenance & RepairlTEGG 1,500 1,500 8,000 8,000 8,000 8,000 Pump Inspection 1,000 1,000 1,100 1,100 1,100 1,100 Lake Aeriation Equipment - - -- 385 400 400 Cedar Knolls LS Valve Replacement - - - - 2,400 2,400 Cedar Knolls Pump 2 Bracket Replacement - - - - 2,300 2,300 Hannover LS Pump 1 & 2 Wear Ring Replace - - - - 3,000 3,000 Hidden Ponds Pump 1 Wear Ring Replace - - - - 1,500 1,500 Briar Oaks Pump Impeller Replace - - 1,500 1,500 - _ Alimagnet Valve Replacement - - 500 500 Alimagnet Replace Wear Rings - 10,000 - Alimagnet Upgrade Pump Cooling - 500 _ _ StartlStop Delay Timer Programming - 1,000 - _ Belmont Storm Lift Replace Controls /Cabinet - 20,000 _ _ Hidden Ponds Pump 2 Repair - 6,000 - - _ - Total 10,50+0 52,000 21,350 23,485 30,700 30,700 6269 REPAIRS - OTHER Repair Storm Sewer Pipes and Structures 10,000 10,000 10,000 10,000 10,000 10,000 Catch Basin Casting Repairs 15,000 15,000 15,000 15,000 15,000 15,000 Sediment Removal from Exist. Storm Ponds - 25,000 - - _ Moved to 6735 _ Sediment removal, restoration P -12, P170 - 150,000 SCADA System Rehab wlwater and sewer 5,900 - Hidden Ponds LS Backup Alarm Float 1,000 -- _ _ _ _ Total 31,900 200,000 25,000 25,000 25,000 25,000 6275 SCHOOLICONFIEXP - LOCAL Wetland Training - 250 255 250 250 250 MEGA Conference - 200 200 200 200 200 Water Resources Conf - 320 325 250 250 250 Erosion Control Training - 300 325 325 325 325 Total - 1,070 1,105 1,025 1,025 1,025 5311 INSURANCE Insurance - - 2,000 2,000 5,300 5,300 Total - - 2,000 2,000 5,300 5,300 6399 OTHER CHARGES Water Quality Permits (aquatic weed removal) 1,500 1,200 1,200 1,200 1,200 Total - - 1,500 1,200 1,200 1,200 1 1,200 -368 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 69: STORM DRAINAGE UTILITY - 5505 Public Works Department COMPANY 5500: STORM DRAIN UTILITY JDE 2011 2012 2013 2013 2014 2014 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 6610 DEPRECIATION Depreciation 439,000 477,000 450,000 450,000 475,000 475,000 Total 439,000 477,000 450,000 450,000 475,000 475,000 6725 CAPITAL OUTLAY - OFFICE EQUIP None - - Total 6730 CAPITAL OUTLAY - VEHICLES Replace Pick-up No. 601 22,500 22,500 Total 22,500 22,500 6735 CAPITAL OUTLAY - OTHER IMP Salt Brine Mixer E 18,000 - - Annual Street Improvement Pro 276,500 280,000 287,000 287,000 295,000 295,000 2011- Garden View Drive 2012 - JCRR and Overla Areas 2013 - Greenleaf Nei & Whitne Dr 2014 - 132nd Street, Galaxie to JCRR 2015 - Lon 2nd Addition Easement Ac 179,000 150,000 351000 35,000 38,000 38,000 Sediment Removal from Exist. Storm Ponds 25,000 - 25,750 25,750 26,000 26,000 Belmont Storm Life SCADA - - - - 14,000 14,000 HuntersWood Storm Lift Station SCADA - - - Hol Nei Flood Miti - Shifted forward from 2012 to 2014 in progress 575,000 shift forward to 2014 575,000 Quarr Ponds WQ Mod ( Scope TBD - - - I - 50,000 50,000 Lon Lake Bioretention Retrofits ( P12 Filter - 110,000 - - - - -> shift forward to 2014/2015 110,000 Storm Sewer Improvements - 100,000 100,000 - - Clean Material - Stora Pad I - 15,000 - - - - Total 498,500 1,130,000 447,750 447,750 423,000 1,108,000 6910 BOND PRINCIPAL Principal 85,000 225,000 230,000 230,000 240,000 240,000 Total 85,000 225,000 230,000 230,000 240,000 240,000 7015 BOND INTEREST I Interest 12,320 74,000 64,080 64,080 62,000 62,000 Total 12,320 74,000 64,080 64,080 62,000 62,000 7110 TRANSFER TO OTHER FUNDS General Fund 300,000 300,000 300,000 300,000 250,000 250,000 Sewer Fund 60,000 60,000 - - - - Total 360,000 360,000 300,000 300,006 250,000 250,000 TOTAL EXPENSES $ 1,642,410 $ 2,684,360 $ 1,757,375 $ 1,719,280 $ 1,738,164 $ 2,423,164 Note: 2011, 2012: Storm draina expenses transferred from 1500 and Sewer Utilit to Storm Drana Utility -369 - COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 5800 62 5805 STREET LIGHT UTILITY Public Works DESCRIPTION OF ACTIVITY The Street Light Utility provides funding for the operation and maintenance of the street lights located throughout the City of Apple Valley. Approximately 3,311 street lights are located within the City. In 2011, costs and expenses related to street light operations were consolidated under this business unit 5800. Dakota Electric Association maintains approximately 3,200 lights under a fixed rate program and the City ovens and maintains approximately 184 lights, primarily along the downtown ring route area, Cedar Avenue and Founders1153rd Street. The street light system will continue to expand with future construction of the City's street system. Additional Street lights were recently installed along the extension of Flagstaff Avenue from 140 Street to 147 Street. Approximately 66 new street lights were installed along Cedar Avenue during construction in 2011 and 2012. MAJOR OBJECTIVES FOR 2014 The major objectives for 2014 within this business unit include completion of the Cedar Avenue Transitway Project and replacement of the street lighting system along County State Aid Highway 42. Staff will also establish a maintenance contract with an electrical contractor to assist with repairs to city -owned lights. IMPACT MEASURES I PERFORMANCE INDICATORS Actual Actual Projected Projected Projected Item 2010 2011 2012 2013 2014 Number of D EA Street Lights 3 1 198 3 3 3 3 Number of City Street Lights 111 144 182 184 255 Cedar Phase2 Consolidate CSAH 42 Principle Lighting Projects LED Cedar Phasel Fla staff & Bollards along Lighting Flagstaff 147" Street Founders Cir Replacement p t Regular Status Personnel Schedule —FTE's Adopted Adopted Adopted Adopted Position Title 2011 2012 2013 2014 None 0 0 0 0 -370 - Summary Budget Street Light Utility - 5800, Dept 62 2010 2011 2011 2012 2012 2013 2014 Actual Adopted Actual Adopted Actual Adopted Proposed Revenue: Ufility Charges 465,552 425 440,382 465,000 454,477 455,000 479,830 Grants - - Other Revenue 2 -- - Investment Earnings 849 - - 558 450 469,222 425,000 440 465 - 454,477 465,000 480 Expenditures: Supplies - 15,000 - 15 386 15,000 8 Contractual Serv. 10,619 9 5,225 5,200 2 5,500 27,000 Utilities for Resale 373,687 360,500 391,088 379 443,440 433,600 452 Other Exp. - 1 1 1,800 1 1,900 1 Capital outlay 26,481 4,300 - - - 7,200 Admin fee to Gen. Fund - - - - _ _ - Transfer to Sewer Fund - - - - _ - _ Total 414,787 390,800 398,113 402,000 447 464,209 489,180 Note: Prior to the 2011 budget the activity related to the operations of the street light utility was included within the water fund budget. 2014 Capital outlay: County Road 42 Street Light Replacement: The department request of $500,000 (prelim estimate) will be funded from the Electric Franchise Fee Fund. -371 - City of Apple Valley Budget Summary 2014 Budget STREET LIGHT UTILITY 2012 Council 2013 Council 06/30113 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6215 - EQUIPMENT -PARTS 15,000 386 15,000 0 8,000 8,000 6205 - SUPPLIES 15,000 386 15,000 0 8,000 8,000 6235 - CONSULTANT SERVICES 0 0 0 0 0 25,000 0 6237 - TELEPHONE/PAGERS " 236 6249 - OTHER CONTRACTUAL SERVICES 5,225 6,200 2,327 6,500 3,576 27,000 27,000 6230 - CONTRACTUAL SERVICES 5,225 6,200 2,327 6,500 3,812 52,000 27,000 6255 - UTILITIES- ELECTRIC 255 379,000 47,553 433,600 19,575 48,480 48,480 6250 - UTILITIES 255 379,000 47,553 433,600 19,575 48,480 48,480 6269 - REPAIRS -OTHER 0 6260 - REPAIRS AND MAINTENA 0 6200 - TOTAL OPERATING COSTS 5,481 400,200 50,266 455,100 23,387 108,480 83,480 6311 - INSURANCE - PROPERTY /LIABILITY 1,800 1,800 1,800 1,900 950 1,900 1,900 6301 - OTHER EXPENDITURES 1,800 1,800 1,800 1,900 950 1,900 1,900 6300 -TOTAL OTHER EXPENDITURES 1,800 1,800 1,800 1,900 950 1,900 1,900 6545 - NON- TAXABLE MISC FOR RESALE 390,833 395,887 178,980 403,800 403,800 6501 - TAXABLEINON-TAXABLE MISC RESAL 390,833 395,887 178,980 403,800 403,800 6500 - TOTAL LIQUOR EXPENDITURES 390,833 395,887 178,980 403,800 403,800 6735 - CAPITAL OUTLAY -OTHER IMPROVEME 0 0 0 7,200 0 500,000 0 6701 - TOTAL CAPITAL OUTLAY 0 0 0 7,200 0 500,000 0 6700 - TOTAL CAPITAL OUTLAY 0 0 0 7,200 0 500,000 0 6001 - EXPENDITURES 398,113 402,000 447,953 464,200 203,317 1,014,180 4$9,1$0 -372 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 62: STREET LIGHT UTILITY - 5845 (5801 Revenue, 5805 Expenses) Public Works Department Note: Separate street light utility budget not adopted for years prior to 201 1 - this activity was included in the water /sewer fund in prior years COMPANY 5800: STREET LIGHT UTILITY JDE 2011 2012 2013 2013 2014 2014 ACC'T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN ADOPTED ADOPTED ADOPTED PROJECTED PROP RECOMMEND 4219 REVENUE Street Light Utility Charges $ (425,000) $ (425,000) $ (425,000) $ (454,475) $ (454,475) $ (454,475) Electric Franchise Fee - _ _ $ 425 - (525,000} (525,000} Total $ { ,000} $ 425,000} $ (425,000) $ (454,475) $ (979,475) $ (979,475) 6215 EQUIPMENT - PARTS Light Bollards Founders Ln- Damaged Equip $ 7,000 7,000 7,000 3,500 3,500 3,500 City Owned Street Lights - Damaged Equip $ 8,000 8,000 8,000 4,500 4,500 4,500 Total $ 15,000 $ 15,000 $ 15,000 $ 8,000 $ 8,000 $ 8,000 6235 CONSULTANT SERVICES LED Street Light Pilot Study - Flagstaff Ave $ 3,500 - - - Design for CR 42 Street Light Replacement Pro} $ - - - -- 25,000 Elec Fran Fee Total $ 3,500 $ - $ - $ - $ 25,000 $ - 6249 OTHER CONTRACTUAL SERVICES Gopher State One Call Locates City- -owned $ 1,000 1,200 1,500 2,500 2,500 2,500 Electric Locating Service $ - $ - $ - $ 5,500 $ 8,000 $ 8,000 Electrician - Repair Damaged City -owned Lights $ 5,000 5,000 5,000 5,000 5,000 5,000 Cedar Ave Street Light Maint Contract $ - - -- - 11,500 11,500 Total $ 6,000 $ 6,200 $ 6,500 $ 13,000 $ 27,000 $ 27,000 6255 UTILITIES - ELECTRIC Dakota Electric and Xcel Energy - O &M Lights $ 360,500 375,000 433,600 - - - Operation and Maim of Street Lights Electric for Traffic Signals - City + County 4,000 48,000 48,480 48,965 Total 360,500 379,000 433,600 48,000 48,480 48,480 6311 INSURANCE Street Lights (from 5305) $ 1,800 1,800 1,900 1,900 1,900 1,900 Total $ 1,800 $ 1,800 $ 1,900 $ 1,900 $ 1,900 $ 1,900 6545 NON - TAXABLE MISC FOR RESALE Street Light Electric Charges $ - - -- 399,800 403,800 403,800 Total $ - $ .. $ T $ 399,800 $ 403,800 $ 403,800 6735 CAPITAL OUTLAY - OTHER IMP LED Street Light Pilot Study - Flagstaff Ave $ 4,000 - - Street Lights Flagstaff South of CR42 - - 7,200 7,204 - .- County Road 42 Street Light Replacement Pro} - - - 500,000 Elec. Fran Fee Total $ 4,000 $ - $ 7,200 $ 7,200 $ 500,000 $ - TONAL EXPENSES $ 390,800 $ 402,000 $ 464,200 $ 477,900 $ 1,014,180 $ 489,180 REVENUE $ (425,000) 1 $ ( 425,000) $ (425,000) $ (454,475) $ (979,475) $ (979,475 -373 - COMPANY DEPARTMENT BUSINESS UNIT ACTIVITY 6600 60 5606 CEMETERY Public Works DESCRIPTION OF ACTIVITY The Cemetery Fund provides for the operation and maintenance of Lebanon Cemetery located at the intersection of Pilot Knob Road and 160th Street (County Road 42). The City of Apple Valley acquired the 10 acre cemetery in 1998 to ensure the continued operation and general upkeep of the property. Lebanon Cemetery has space for an additional 8,000 burials based on existing vacant land and plans for minor expansion of two acres along Embry Path to provide a main entrance removed from the County Road system. SERVICE CATEGORIES Management and operations of the Lebanon Cemetery is provided by Public works Department staff using city -owned equipment and contractual services from private companies. The following services are provided within this division. 1. Cemetery Management and Lot Sales ■ Provide sales of cemetery lots and cremation niches ■ Assist customers with interment service arrangements ■ Manage interment records in accordance with State requirements and industry standards 2. Interment Services ■ Provide interments within columbarium structures and cremation boulders ■ Excavate traditional graves through contract with a private excavation contractor ■ Excavate cremation graves by City staff using city -owned equipment ■ Restore lawn turf for interment sites 3. Maintenance of Grounds ■ Provide turf mowing and trimming through contract with a commercial lawn maintenance company ■ Repair and maintain lawn sod, trees and landscaping throughout the cemetery grounds ■ Repair and maintain internal driveways, parking lots, boundary fence, entrance monuments, street lights, irrigation, and plow snow during the winter season -374 - MAJOR OBJECTIVES FOR 2014 In 2013, the City completed acquisition of the land extending to the future alignment of Embry Path. This acquisition established the final boundary of the cemetery and provides space to accommodate interment needs for the next 100 years. The conversion of cemetery records to the Cartegraph program is planned for 2014. IMPACT MEASURES I PERFORMANCE INDICATORS Actual Actual Actual Estimated Projected Item 2010 2011 2012 2013 2014 Lot 1 Niche Sales — Resident 36 36 47 41 42 Lot 1 Niche Sales ^ Non 8 20 23 15 15 Resident Lot 1 Niche Sales Total 44 56 70 57 57 Number of Burials 36 38 43 42 42 Regular Status Personnel Schedule —FTE's Adopted Adopted Proposed Proposed Position Title 2011 2012 2013 2014 None — See Public Works 0 0 0 0 Summary Budget Department 60 Cemete 2011 2011 2012 2012 2013 2014 Adopted Actual Adopted Actual Adopted Proposed Revenue: Sales 88 86 88 127 88 88 Other Revenues 2 27 21000 980 2 2 Investment Earnings 10,000 28,401 10 12,883 10,500 91000 1 00 142 100 141,598 100 99,000 Expenditures: Salaries & Wages 1 942 1,328 1, 770 1 6 Emp. Benefits 195 166 242 321 202 955 Supplies 13 2 6 71513 7 11 Contractual Serv. 32 24 32 29 32 30 Utilities 850 838 2 856 2 1,610 Repairs & Maint. 300 2 325 3 400 1 Training /Travel /Dues 1 652 1 418 1 1 Other Exp. 15,305 7 10 - 9 8 Depreciation 13 17, 723 14 19 16 19 Capital outlay 18 2 4 - 175 -- Total 96 60,253 73 73 246 80 2014 Capital Outlay: None -375 - City of Apple Valley Budget Summary 2014 Budget CEMETERY 2012 Council 2013 Council 06/30113 2014 2014 Object 2011 Adopted 2012 Adopted YTD Dept Admin Account Actual Amended Actual Original Actual Proposed Recomm Budget Budget 6113 - OVERTIME - REGULAR EMPLOYEES 942 1,300 1,770 1,300 888 6,120 6,120 6123 SALARY -OTHER 28 0 0 0 6105 - SALARIES AND WAGES 942 1,328 1,770 1,300 888 6,120 5,120 6138 - MEDICARE 12 19 24 19 12 90 90 6139 - FICA 53 82 103 81 51 380 380 6141 - PENSIONS -PERA 68 96 128 94 64 450 450 6142 - WORKERS COMPENSATION 33 45 65 8 35 35 35 6125 - EMPLOYEE BENEFITS 166 242 321 202 163 955 955 6100 - TOTAL PERSONNEL SERVICES 1,109 1,570 2,091 1,502 1,051 7,075 7,075 6210 - OFFICE SUPPLIES 0 42 17 6211 - SMALL TOOLS & EQUIPMENT 934 300 66 1,000 0 6,825 6,825 6229 - GENERAL SUPPLIES 2,034 5,855 4,105 6,550 571 4,300 4,300 6229 - GENERAL SUPPLIES 150 0 0 6205 - SUPPLIES 2,968 6,155 4,213 7,550 588 11 11,125 6205 - SUPPLIES 150 0 0 6231 - LEGAL SERVICES 3,142 900 105 250 250 6235 - CONSULTANT SERVICES 1,286 1,800 1,749 700 0 700 700 6235 - CONSULTANT SERVICES 210 0 6239 - PRINTING 0 275 190 225 0 200 200 6240 - CLEANING SERVICE /GARBAGE 26 0 6249 - OTHER CONTRACTUAL SERVICES 23,565 29,935 24,545 31,050 3,200 24,625 29,775 6230 - CONTRACTUAL SERVICES 24,850 32,010 29,652 32,875 3,305 25,775 30,925 6230 - CONTRACTUAL SERVICES 0 210 0 6255 - UTILITIES- ELECTRIC 838 965 856 965 350 1,000 1,000 5257 - UTILITIES-PROPANEIWATER /SEWER 1,100 1,075 19 610 610 6250 - UTILITIES 838 2,065 856 2,040 369 1,610 1,610 6265 - REPAIRS - EQUIPMENT 0 325 125 400 0 1,100 1,100 6269 - REPAIRS -OTHER 2,168 3,377 0 6260 - REPAIRS AND MAINTENA 2,168 325 3,502 400 0 1,100 1,100 6275 - SCHOOLSICONFERENCESIEXP LOCAL 0 100 325 0 0 0 0 6276 - SCHOOLSICONFERENCESIEXP OTHER 406 850 0 865 0 865 865 6277 - MILEAGE /AUTO ALLOWANCE 11 235 33 275 45 275 275 6280 - DUES & SUBSCRIPTIONS 234 125 60 125 0 130 130 6270 - TRAINING/TRAVEL /DUES 652 1,310 418 1,265 45 1 1,270 620E - TOTAL OPERATING COSTS 31,476 41,865 38,639 44,130 4,307 40,880 46,030 6200 - TOTAL OPERATING COSTS 150 210 0 6312 - TAXES /SPECIAL ASSESSMENTS 975 6324 - CREMATION VAULTS 0 1,440 885 1,200 0 1,000 1,000 6325 - COLUMBARIUM 3,273 3,375 4,537 3,935 1,499 3,935 3,935 6326 - CREMATION BOULDER 4,067 5,640 3,895 4,778 3,468 3,600 3,600 6333 - GENERAL -CASH DISCOUNTS -1 -17 --0 6301 - OTHER EXPENDITURES 7,338 10,455 9,301 9,913 5,941 8,535 8,535 6610 - DEPRECIATION 17,723 14,700 19,136 16,100 9,454 19,065 19,065 6600 - TOTAL DEPRECIATION 17,723 14,700 19,136 16,100 9,454 19,065 19,065 6740 - CAPITAL OUTLAY- MACHIEQIOTHER 2,608 4,500 0 175,000 0 5,150 0 6701 - TOTAL CAPITAL OUTLAY 2,608 4,500 0 175,000 0 5,150 0 6801 TOTAL CONSTRUCTION COSTS 8,600 0 0 5800 - TOTAL CONSTRUCTION COSTS 8,600 0 0 6700 - TOTAL CAPITAL OUTLAY 11,208 4,500 0 175,000 0 5,150 0 7101 -TOTAL TRANSFERS 0 0 0 7100 - TOTAL TRANSFERS 0 0 0 6001 - EXPENDITURES 59,004 73,090 69,377 246,645 20,754 80,705 80,705 -376 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT FAO; CEMETERY - 5605 Public Works Department COMPANY 5600: CEMETERY FUND JDE 2011 2012 2013 2013 2014 2014 ACCT DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN SALARIES ADOPTED ADOPTED ADOPTED PROJECTED PROP REC 6110 Regular Employees 6113 Overtime - Regular 1,300 1,300 1 1 6,120 6,120 6114 Overtime - Temp - - - 6123 Salaries - Other 13 28 6138 Medicare 19 19 19 25 90 90 6139 FICA 81 82 81 105 380 380 6141 Pension - PERA 95 96 94 125 450 450 6142 Worker's Compensation - 45 8 10 35 35 6144 Long-term Disability Insurance 6145 Hospital & Life Insurance - - - Total 1,508 1,570 1,501 1 7 7,075 6211 SMALL TOOL & EQUIPMENT Hand Tools 300 300 300 300 300 300 24" Auger for Cremation Burials 600 - - - - Blower Vac 330 330 Hedge Trimmer 250 250 Wheelbarrow 120 120 Ground Thawing Equip - Replacement - - - - 5,900 51900 Cartegraph /GIS License - _ - - 625 625 Total 900 300 1,000 1 6 6,825 6229 GENERAL SUPPLIES Tree /Shrub /Annual Flower Replacement p 3,355 3,355 3,300 1,500 1 1,800 Pulverized Dirt 500 500 500 500 500 500 Seed 500 500 500 500 500 500 Flags, Carpet, Wood, etc. 1,000 1,000 1, 000 1,000 1 1,000 Hydroseed Supplies 500 500 500 500 500 Sop Plant Trees 6,250 _ - _ _ _ Bench for central area 750 - _ - Total 12 5 6 4 4 4 6231 LEGAL SERVICES Legal Services Fees - -- 900 2 250 250 Total - -- 900 2 250 250 6235 CONSULTANT SERVICES General Engineering & Surveying 3, 000 1,800 700 700 700 700 Total 3 1,800 700 700 700 700 6239 PRINTING/PUBLISHING News Ads, Brochures, Deeds, etc. 275 275 225 200 200 200 Master Plan 50 - - _ _ _ Total 325 275 225 200 200 200 6249 OTHER CONTRACTUAL SERVICES Grave Excavation 13,500 13 13 11,750 12,250 12,250 Tree Removal, Clearing of Acquired Prop - -- - - - 4,500 Rehab Planting Areas - 4,500 - - _ 650 Cartegraph Maintenance Fee 500 500 575 575 Lawn Service 13 16,435 17,000 11,500 11,800 11,800 Weed Control and Fertilizer 3,000 - - Total 29 34 31,050 23,750 24 29,775 6255 UTILITIES - ELECTRIC Lighting 700 700 700 875 895 895 Irrigation - 265 265 100 105 105 Total 700 965 965 975 1 1, 000 6257 UTILITIES - OTHER LP for Thawing Ground 150 150 125 125 125 125 Water for Irrigation - L 950 950 475 485 4$5 Total 150 1 1 500 510 610 -377 - CITY OF APPLE VALLEY 2014 BUDGET ACCOUNT DETAIL DEPT 60: CEMETERY - 5605 Public Works Department COMPANY 5600: CEMETERY FUND JDE 2011 2012 2013 2013 2014 2014 ACC "T DESCRIPTION COUNCIL COUNCIL COUNCIL YEAR END DEPT ADMIN 6265 REPAIRS - EQUIPMENT ADOPTED ADOPTED ADOPTED PROJECT_ ED PROP REC Fencing, Misc. 300 325 400 350 350 350 Parking Lot Lights - - - 750 750 750 Total 300 325 400 350 1 6275 SCHOOLICONFIEXP - LOCAL General Training 100 100 - Total 100 100 - - - - 6276 SCHOOLICONFIEXP - OTHER MAC Conference 850 850 865 865 865 865 Total 850 850 865 865 865 865 6277 MILEAGE /AUTO] ALLOWANCE MAC Conference 100 200 230 230 230 230 Other - 35 45 45 45 45 Total 100 235 275 275 275 275 6280 [SUES & SUBSCRIPTIONS MN Association of Cemeteries 125 125 125 125 130 130 Total 125 125 125 125 130 130 6324 CREMATION VAULTS Purchase vaults 1 1,440 1 1,000 1,000 1 Total 1,440 1,440 1 1,000 1,000 1 ,044 6325 COLUMBARIUM Niche Plaques 3,150 2 2 2 2,660 2,660 Vases 1,275 1,275 1,275 1,275 1 1 Total 4 3,375 3,935 3,935 3,935 3,935 6326 CREMATION BOULDERS Individual 2 - Companion 3 1,300 Scrolls 2,884 2,880 3,300 2,500 2 2 Emblems 600 600 678 600 640 600 Portraits 860 860 800 500 500 500 Total 10,715 5,640 4 3,600 3 3 6610 DEPRECIATION 13,500 14 16,100 19,065 19,065 19,065 Total 13,500 14 16 19 19,065 19,065 6740 CAPITAL OUTLAY - OTHER ITEMS Tree Removal, Clearing of Acquired Prop - - - - 4 _ Grading of Acquired Property - - _ _ _ _ Rehab Planting Areas - 4 - - 650 - Irrigation (postponed project from 2010) 7 - .. _ .. 4 Benches - Columb & Parking Areas - Concrete Boulder Area - Walkway 1 - .. _ Concrete Walkway between Addn 11 &10 10,000 - - Land Acquisition 3 acres 175,000 157 - - Total 18 4 175 157 5,150 - Total Net of Personnel 96,435 76,020 245,143 219,944 73 73 TOTAL EXPENSES $ 97,943 $ 77,590 $ 246,644 $ 221 $ 80,705 $ 801705 S. City of Apple,, MEMO Finance Department TO: Mayor and City Council Tom Lawell, City Administrator FROM: Ron Hedberg, Finance Director DATE: December 5, 2013 SUBJECT: 2014 Utility Rates Introduction The City of Apple Valley has had a conservation rate structure since 2004 with escalating charges for consumption for each tier. The philosophy behind a conservation rate structure is that the rates are intended to encourage conservation and that as consumption goes up the charges escalate. In 2009, an additional tier was added to meet State of MN requirements as part of the annual well permitting process. For 2014, staff is recommending continuing the same rate structure presented over the past couple years and most recently in the discussion of the financing for the $15.5 Million water treatment plant expansion project. The recommended 2014 overall utility rates increase approximately 2.9% (approximately $3.50 per quarter) for the average utility customer. Individually the Water rate increases 2.7% which reflects the increased expenses related to the Water Treatment Plant expansion project. The Sanitary Sewer rates increase by approximately 3.1% and reflects the increase in Met Council Environmental Services charges. The Storm Water rates are proposed to increase 3% and reflect additional costs of operating the municipal storm water system. In the future staff will be presenting additional operational requirements that are expected as part of the MS4 permitting process, fulfilling these increased requirements will create pressure on the future storm water utility rates To meet the funding needs of the Street Light Utility Fund, staff recommends an increase of 3% to 5.07 per quarter for residential properties. This is the first increase in the street light utility rates since 2005. Mayor and City Council 2014 Utility rates P2 A summary of the utility rates and example quarterly bill calculation for average residential use: AVERAGE CONSUMPTION Quarterly water use 25 25000 25 Quarterly Sewer use 15 15000 15 XISTING 2013 QUARTERLY RATES PROPOSED 2014 RATES EXISTING RATE STRUCTURE % change Water Water base 16.29 base / Availability 16.77 0 -15000 15 1.14 17.10 0 -15000 15 1.17 17.55 16- 30,000 10 1.16 11.60 16- 30,000 10 1.19 11.90 31- 45,000 0 1.41 - 31- 45,000 0 1.45 - 45- 105,000 0 1.77 - 45- 105,000 0 1.87 - >105,000 0 2.11 - >105,000 0 2.17 - 25 44.99 25 46.22 2.7% Sewer Sewer base 21.24 base / Availability 21.87 0 -15000 15 2.28 34.20 0 -15000 15 2.35 35.25 16- 30,000 0 2.30 - 16- 30,000 0 2.37 - 31- 45,000 0 2.55 - 31- 45,000 0 2.62 - 45- 105,000 0 3.23 - 45- 105,000 0 3.33 - >105,000 0 3.68 - >105,000 0 3.79 - 15 55.44 15 57.12 3.0% Storm Water 15.00 Storm Water 15.45 3.0% Street Lights 4.92 Street Lights 5.07 3.0% Total Quarterly Charge 120.35 Total Quarterly Charge 123.86 2.9% Action: Requested Staff recommends the City Council adopt the attached resolutions 1. Resolution Amending the Water and Sewer Utility Rates for 2014. 2. Resolution Amending Strom Water Drainage Fees 3. Resolution Amending Street Light Utility Fees CITY OF APPLE VALLEY RESOLUTION NO. 2013- SEWER AND WATER RATES AND PROCEDURES RELATED THERETO WHEREAS, the City of Apple Valley operates a sewer and water system pursuant to Chapter 51 of the City Code; and WHEREAS, Sec. 51.36 of the Code provides that the Council shall prescribe billing procedures and rates by Resolution; and WHEREAS, this Council has heretofore adopted the 2014 budget for the Sewer and Water Fund; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley as follows: 1. Sewer rates, Water rates, and penalties for delinquent accounts shall be as set forth in Exhibit A with said rates to be effective for all bills mailed after January 15, 2014. 2. All accounts shall be billed on a monthly or quarterly basis. The Finance Director may schedule the billing system so that it operates on a cycle basis. 3. For each billing cycle, water meters will be read during the period prior to when the bill is mailed. 4. Each account will be billed for the base charges during each billing cycle even if there is no water consumption or if the property is unoccupied. The property is receiving the benefit of water, sanitary sewer, storm sewer, street lights, and water testing services whether the property is occupied or vacant 5. Bills shall be due within 30 days following the billing transaction date. 6. Any account having a balance of more than $20.00 may have its service disconnected provided that at least ten (10) days notice has been given of the amount due. No service shall be discontinued if the user demands a hearing before the City Council in accordance with Sec. 51.39(A)(2) of the City Code. 7. The Finance Director is authorized to accept partial payments in cases of individual hardships, in which case no further penalties shall accrue for that billing period after the date when such arrangements are approved. ADOPTED this 12 day of December, 2013. ATTEST: Mary Hamann- Roland, Mayor Pamela Gackstetter, City Clerk Exhibit A CITY OF APPLE VALLEY SEWER AND WATER UTILITY RATES, EFFECTIVE 1 -15 -14 COUNCIL ADOPTED DECEMBER 13, 2013 SEWER WATER EXISTING'13 PROPOSED EXISTING'13 PROPOSED RATE '14 RATE RATE '14 RATE MONTHLY BASE CHARGE / UNIT ALL Users, Except $7.08 $7.29 $5.43 $5.59 M. Homes & Apartments 6.41 6.56 4.91 5.03 CONSUMPTION CHARGES - Monthly Bills* First 5,000 gallons $2.28 $2.35 $1.14 $1.17 6,000 to 10,000 2.30 2.37 1.16 1.19 11,000 to 15,000 2.55 2.62 1.41 1.45 16,000 to 35,000 3.23 3.33 1.77 1.87 Over 35,000 gallons 3.68 3.79 2.11 2.17 *RATE per 1,000 gallons /unit QUARTERLY BASE CHARGE / UNIT Single Family, Duplex and Townhouses with individual services or up to and including 8 units per building $21.24 $21.87 $ 16.29 $ 16.77 CONSUMPTION CHARGES - Quarterly Bills* First 15,000 gallons $2.28 $2.35 $1.14 $1.17 16,000 to 30,000 2.30 2.37 1.16 1.19 31,000 to 45,000 2.55 2.62 1.41 1.45 46,000 to 105,000 3.23 3.33 1.77 1.87 Over 105,000 gallons 3.68 3.79 2.11 2.17 *RATE per 1,000 gallons /unit SEWER FLOW BASIS - Sewer consumption charges are based on the average 3 metered monthly winter water consumptions or the winter quarter water consumptions, except commercial and institutional are based on water consumption each month. If the residence was not occupied by the current customer during the 3 winter months, the sewer charge will be based on the actual water quantity used up to 12,000 gallons each month until a standard 3 winter months or winter quarter is established. Exhibit A (Continued) SEWER AND WATER RATES PRORATING POLICY - New accounts of less than a full month/quarter due to ownership or occupancy changes. 1. WATER - The base charge shall be prorated with consumption charges based on actual quantity used. 2. SEWER - The account shall be prorated based on the charge for the most recent winter water consumption (for accounts being closed) or the charge for actual water quantity used up to 12,000 gallons each month (for new accounts) times the number of days of occupancy in the month and dividing the result by 30. DELINQUENT PENALTY CHARGES — For quarterly bills a penalty of 4.5% (for monthly bills a penalty of 1.5 %) of the account balance shall be added to the account after each due date that the bill or part there of remains unpaid, with a minimum of $3.00, except that no penalty shall be added to any account having a balance of $5.00 or less. WATER TURN ON FEE - A fee of $50.00 is charged for water service restoration. CITY OF APPLE VALLEY RESOLUTION NO. 2013- RESOLUTION AMENDING STORM WATER DRAINAGE FEES WHEREAS, the City of Apple Valley is operating a storm water drainage utility pursuant to Chapter 21 of the City Code; and WHEREAS, Section 21 -33 of the Code provides that the Council shall determine fees for storm water drainage by resolution, upon advice of the City Engineer; and WHEREAS, the Council has heretofore adopted the 2014 budget for the Storm Water Drainage Fund. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, as follows: 1. Storm water drainage utility fees shall be billed along with and following the same procedures established for water and sanitary sewer utility accounts. 2. The following storm drainage utility rates are hereby effective for all bills mailed after January 15, 2014: Monthly Rate Quarterly Rate Residential Equivalent Fee $ 5.15 /REF $ 15.45/REF 3. Fees for specific properties shall be based on residential equivalents. ADOPTED this 12' day of December, 2013. Mary Hamann- Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk CITY OF APPLE VALLEY RESOLUTION NO. 2013 - A RESOLUTION AMENDING STREET LIGHTING SYSTEM FEES WHEREAS, the City of Apple Valley provides a street lighting system pursuant to Chapter 18 of the City Code, and WHEREAS, Section 18 -3(c) of the Code provides that the Council shall determine the rate to be paid by each lot or parcel for street lighting by resolution, and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, as follows: 1. Street lighting system fees shall be billed, monthly /quarterly, along with and following the same procedures established for water and sanitary sewer utility accounts. 2. The following street lighting system rates are hereby effective for all bills sent out after January 15, 2014: STREET LIGHT UTILI Land Use EXISTING'13 PROPOSED'14 QUARTERLY CHARGES Single family, Duplex and Townhouse with indvidual services up to 8 units per building $ 4.92 / Res. $5.07 / Res. MONTHLY CHARGE Townhouse without individual services and greater than 8 units per building $ 1.24 / Res. $1.28 / Res. Apartments / Condominimums $ 1.24 / Res. $1.28 / Res. Mobile Homes $ 1.24 / Res. $1.28 / Res. Commercial in Ring Route $ 8.15 / Acre $8.39 / Acre Commercial /Industrial Outside of Ring Route $ 4.33 / Acre $4.46 / Acre ADOPTED this 12th day of December, 2013. Mary Hamann - Roland, Mayor ATTEST: Pamela Gackstetter, City Clerk see City of Apple Valle MEMO Finance Department TO: Mayor, City Council and Tom Lawell, City Administrator FROM: Ron Hedberg, Finance Director DATE: December 9, 2013 SUBJECT: Liquor Fund Transfer for 2013 Each December the City Council approves the yearly transfer from the Liquor Fund to the General Fund. The City Council has directed that these amounts transferred are to support the purchase of five police cars and support Recreation Programs in the community and thereby lowering the property tax levy. Over the past 10 years, $4,610,000 has been transferred to support General Fund operations. The 2013 budget included $525,000 in transfers from the liquor operations. ` 10 e.. IM Z 4 a lu ...._.: ••• w..vvvv.�, 7 00 ik- b Jeb' 5 « r a L a s i� x. ACTION REQUIRED The City Council is asked to adopt the attached Resolution Authorizing the 2013 Transfer from the Liquor Fund to the General Fund in the amount of $525,000. CITY OF APPLE VALLEY RESOLUTION NO. 2013- RESOLUTION AUTHORIZING THE 2013 TRANSFER FROM THE LIQUOR FUND TO THE GENERAL FUND WHEREAS, the 2013 General Fund budget included a transfer from the Liquor Fund in the total Amount of $525,000.00; and WHEREAS, there is sufficient money in the liquor fund to meet the fund's operating costs and to make the transfer to the General Fund. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that effective December 31, 2013, the amount of $525,000.00 shall be transferred from the Liquor Fund to the General Fund to support recreation activities. ADOPTED this 12th day of December, 2013. Mary Hamann - Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk 5.0 e®. 0000 .000. 00.0 000 . City of Apple ValleV MEMO City Clerk's Office TO: Mayor, City Council, and City Administrator FROM: Pamela J. Gackstetter, City Clerk DATE: December 9, 2013 SUBJECT: CONTINUE PUBLIC HEARING ON PROPOSED FEE INCREASES FOR ALCOHOLIC BEVERAGE LICENSES On November 26, 2013, the Council opened the public hearing on the proposed fee increases for alcoholic beverage licenses. As required by Minn. Stat. § 340A.408, Subd. 3a, notice of the hearing was posted, published, and mailed to all affected licensees. No comments have been received since the public hearing opened. On December 12, 2013, the Council will continue the public hearing. The City of Apple Valley has not increased alcoholic beverage license fees in 19 years. After extensive review of the City's costs and expenses associated with alcoholic beverage licenses, staff is recommending increases in certain fees. A list of the existing and proposed fees associated with alcoholic beverages is attached. The proposed increases are included in the draft ordinance amending the Fee Schedule which will also be presented on December 12, 2013. If the City Council concurs with the increases, they will be adopted in the ordinance amending Chapter 35 of the City Code, regulating various City fees and charges, and will become effective January 1, 2014. Recommended Action: Continue the public hearing on proposed fee increases for alcoholic beverage licenses, receive comments, and close the public hearing. :pJ g Attachment . Proposed - Fees Alcoholic Beverages: 3.2 percent malt liquor: 111.22(A) Off -sale $200.00 On -sale $4400 $500.00 On -sale temporary (up to 10 days) $40.00 $50.00 Application fee $1- 00-98 $250.00 111.25(A) Consumption and display of intoxicating liquor: 111.51 Private club $100.00 $300.00 Public place $300.00 Intoxicating and concessionaire liquor: On -sale: liquor sales under $275,000.00 $4,8089 $5,300.00 liquor sales $275,001.00 to S559,000-00 $700,000.00 X500:-98 $6,700.00 liquor sales over $550,800.09 $700,000.00 $€,600.00 $8,000.00 On -sale club: under 200 members $300.00 201 to 500 members $500.00 501 to 1000 members $650.00 1001 to 2000 members $800.00 2001 to 4000 members $1,000.00 4001 to 6000 members $2,000.00 over 6000 members $3,000.00 On -sale Sunday $200.00 Application fee $500.00 111.25 Temporary on -sale liquor $40.00 $50.00 111.38 Wine: 111.22(A) On -sale $1,100 8 $1,500.00 Application fee $500.00 Additional investigation/application fees: 11.25(A) Amendment to license $75.08 $100.00 Change in club director, officer, or committee member $120.00 Change in officer $100.00 $120.00 Change in operating o ffer manager $100.00 $120.00 Change in ownership or control $40000 $120.00 Page 1 .,. S. D City of Apple ValleV MEMO City Clerk's Office TO: Mayor, City Council, and City Administrator FROM: Pamela J. Gackstetter, City Clerk DATE: December 9, 2013 SUBJECT: ORDINANCE AMENDING CHAPTER 111, REGULATING ALCOHOLIC BEVERAGE INVESTIGATION FEES - Second Reading and Action Attached for your consideration and second reading is an ordinance amending Chapter 111 of the City Code entitled "Alcoholic Beverages ", by amending Sections 111.24 and 111.25 regulating investigation fees. The proposed ordinance was prepared by the City Attorney's office. Apple Valley City Code requires investigations of various officers and persons required to be identified in a liquor license application. All investigations required with the initial application for a liquor license are included in the initial license fee. Subsequent investigations, as a result of changes in officers and /or managers, are subject to a separate investigation fee, except in the case of Club licenses. The proposed ordinance authorizes the City to charge Clubs a fee for additional investigations, similar to all other licensees. No comments have been received since the first reading. Staff recommends passing the proposed ordinance. Recommended Action: Motion passing the ordinance amending Chapter 111 of the City Code regulating alcoholic beverage investigation fees. :pJg Attachment CITY OF APPLE VALLEY ORDINANCE NO. AN ORDINANCE OF THE CITY OF APPLE VALLEY, MINNESOTA, AMENDING TITLE XI, CHAPTER 111 OF THE CITY CODE ENTITLED "ALCOHOLIC BEVERAGES" BY AMENDING SECTIONS 111.24 AND 111.25 REGULATING INVESTIGATION FEES The City Council of Apple Valley ordains: Section 1 . Chapter 111 of the Apple Valley City Code is hereby amended by changing Section I I1.24(B)(1) to read as follows: § 111.24 EXECUTION; GRANTING LICENSES. (13)(1) Investigation. At the time of making an initial application, renewal application, or request for approval for a new operating officer, or an amendment to the license due to a change in the ownership or the control or interest in the licensee or a change in a licensed club's board of directors, club officers or any member of any operating committee which has decision - making authority for the club's overall operation the applicant /licensee and each person required to be identified in a license application or an amendment notice as set forth in § § 111.23 and 111.34 shall be subject to and shall in ' ' , authorize in writing, the Apple Valley Police Department to investigate all facts set out in the application and do a personal background and criminal record check on the appli °„ * . The applie authorization shall further authorize the Apple Valley Police Department to release information received from the investigation to the City Council. The applicant /licensee shall have an opportunity to review the information before it is released to the City Council if requested Section 2 . Chapter 111 of the Apple Valley City Code is hereby amended by changing Section 111.25(A)(3) to read as follows: § 111.25 LICENSE FEES; PAYMENT (A)(3) Investigation fees. Investigation fees for other than temporary and off -sale licenses shall be as follows: (a) At the time of each original application for a license, except in the case of an on sale elub Been"°, a special license for Sunday liquor sales and as provided in § 111.27, the applicant shall pay, in full, an application fee. The application fee shall be as specified in the appendix to Chapter 35. If any investigation outside the state is required, the applicant shall be charged the cost, not to exceed $10,000, which shall be paid by the applicant, prior to issuance of a license, after deducting the initial application fee, whether or not the license is granted. (b) At any time an additional investigation is required because of a change in the ownership of any licensee or in the control or interest in the of a eep^r^ *° licensee within the meaning of § 111.34(A), the licensee shall pay an additional investigation fee. The investigation fee shall be as specified in the appendix to Chapter 35. If any investigation outside the State of Minnesota is required, the applicant shall be charged the cost, not to exceed $10,000, which shall be paid by the applicant after deducting the initial investigation fee. (c) At any time an additional investigation is required because an amendment to the license is required, the licensee shall pay an additional investigation fee as specified in the appendix to Chapter 3 5. (d) At any time an additional investigation Fees o additional o figa4ie is K111V11U1 RlY�JT1�. 0.GZprL required because of a change in the operating officer, proprietor or other agent in charge, or in the case of a change in a licensed club's board of directors club officers or any member of an y operating committee which has decision - making authority for the club's overall operation the licensee shall pay an additional investigation fee(s) The investigation fee(s) shall be as specified in the appendix to Chapter 35. Section 3 . Effective Date. This ordinance shall take effect upon its passage and publication. PASSED this day of , 2013. Mary Hamann- Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk 2 CITY OF APPLE VALLEY ORDINANCE NO. AN ORDINANCE OF THE CITY OF APPLE VALLEY, MINNESOTA, AMENDING TITLE XI, CHAPTER 111 OF THE CITY CODE ENTITLED "ALCOHOLIC BEVERAGES" BY AMENDING SECTIONS 111.24 AND 111.25 REGULATING INVESTIGATION FEES The City Council of Apple Valley ordains: Section 1 . Chapter 111 of the Apple Valley City Code is hereby amended by changing Section 111.24(B)(1) to read as follows: § 111.24 EXECUTION; GRANTING LICENSES. (13)(1) Investigation. At the time of making an initial application, renewal application, or request for approval for a new operating officer, or an amendment to the license due to a change in the ownership or the control or interest in the licensee, or a change in a licensed club's board of directors, club officers, or any member of any operating committee which has decision - making authority for the club's overall operation, the applicant/licensee and each person required to be identified in a license application or an amendment notice as set forth in § § 111.23 and 111.34 shall be subject to and shall authorize, in writing, the Apple Valley Police Department to investigate all facts set out in the application and do a personal background and criminal record check. The authorization shall further authorize the Apple Valley Police Department to release information received from the investigation to the City Council. The applicant /licensee shall have an opportunity to review the information before it is released to the City Council, if requested. Section 2 . Chapter 111 of the Apple Valley City Code is hereby amended by changing Section 111.25(A)(3) to read as follows: § 111.25 LICENSE FEES; PAYMENT (A)(3) Investigation fees. Investigation fees for other than temporary and off -sale licenses shall be as follows: (a) At the time of each original application for a license, except in the case of a special license for Sunday liquor sales and as provided in § 111.27, the applicant shall pay, in full, an application fee. The application fee shall be as specified in the appendix to Chapter 35. If any investigation outside the state is required, the applicant shall be charged the cost, not to exceed $10,000, which shall be paid by the applicant, prior to issuance of a license, after deducting the initial application fee, whether or not the license is granted. (b) At any time an additional investigation is required because of a change in the ownership of any licensee or in the control or interest in the licensee within the meaning of § 111.34(A), the licensee shall pay an additional investigation fee. The investigation fee shall be as specified in the appendix to Chapter 35. If any investigation outside the State of Minnesota is required, the applicant shall be charged the cost, not to exceed $10,000, which shall be paid by the applicant after deducting the initial investigation fee. (c) At any time an additional investigation is required because an amendment to the license is required, the licensee shall pay an additional investigation fee as specified in the appendix to Chapter 35. (d) At any time an additional investigation is required because of a change in the operating officer, proprietor or other agent in charge, or in the case of a change in a licensed club's board of directors, club officers, or any member of any operating committee which has decision - making authority for the club's overall operation, the licensee shall pay an additional investigation fee(s). The - investigation fee(s) shall be as specified in the appendix to Chapter 35. Section 3 . Effective Date. This ordinance shall take effect upon its passage and publication. PASSED this 12th day of December, 2013. Mary Hamann- Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk 2 5.E City of Apple ValleV MEMO City Clerk's Office TO: Mayor, City Council, and City Administrator FROM: Pamela J. Gackstetter, City Clerk DATE: December 9, 2013 SUBJECT: ORDINANCE AMENDING CERTAIN CITY FEES Second Reading and Action Attached for the second reading is a draft ordinance amending some of the City's fees that have been established by ordinance and are contained in the Appendix to Chapter 35 of the City Code. Amendments to the fees are listed under "Proposed Fees" or in red. A clean copy of the ordinance reflecting all the changes is also attached. The ordinance indicates an effective date of January 1, 2014. Proposed changes include additions, deletions, and revisions to cemetery fees, City fees and materials, consultant and engineering services, building inspections and permits, licenses and permits, subdivision and development fees, utility fees, and zoning. The Departments/Divisions submitting changes indicate the proposed rates more accurately reflect costs associated with the same or are a result of increased fees being charged the City. Service fees were adjusted based on the Consumer Price Index for Mpls. /St. Paul using 2.10 %. Inspections, license, and permit fees were revised to cover costs. Water, sewer, and storm drainage utility trunk charges and construction- related items were increased according to the Engineering News Record cost index of 3.42 %. In addition to the changes mentioned above, other minor modifications were made in order to help clarify and simplify the schedule. No comments have been received since the first reading. Staff recommends passing the proposed ordinance. Recommended Action Motion passing the ordinance amending the Fee Schedule Appendix of Title III of the City Code by adjusting certain fees and charges effective January 1, 2014. :pJg Attachment Proposed $ Fees CEMETERY FEES 92.15 Original Cemetery Lot Sales /Addition 10: Resident with marker privileges S9I 5.00 $830.00 Non - resident with marker privileges $1 $1,660.00 Resident with monument privileges $ 120. $1,140.00 Non - resident with monument privileges $2,240.90 $2,280.00 Additions 11/12: Resident with marker privileges $1-,078-00 $1,090.00 Non - resident with marker privileges $214090 $2,180.00 Resident with monument privileges $ , $1,400.00 Non - resident with monument privileges Q - $2,800.00 Addition 30: Resident with marker privileges $41000 $420.00 Non - resident with marker privileges .$82000 $840.00 Resident with monument privileges $7!0.00 $720.00 Non - resident with monument privileges $1 $1,440.00 Additions 31/32/33: Resident with marker privileges $510.00 $520.00 Non - resident with marker privileges $1,-02080 $1,040.00 Resident with monument privileges SP 5.00 $830.00 Non- resident with monument privileges $1 $1,660.00 Addition 34: Single Boulder Double Boulder Resident Non- Resident Non - resident resident 31 X8 89 $3,410.00 �4 938 00 �3 8�i8:90 $1,740.00 $3,480.00 $1,970.00 $3,940.00 Page 1 Proposed' Fees Additions 50151: Sin le Niche Double Niche Level Resident Non- Resident Non - resident resident 1 $815.00 $4-,634.W $1 99 $ $830.00 $1 $1245.00 $2,490.00 2 $865.00 Q , � 00 $4,95:00 $i 590:00 $885.00 $1,770.00 $1.320.00 $2.640.00 3 $915.00 $48-3&80 QUO Q) -71,0 nn �o $935.00 $1870.00 $1.400.00 $2,800.00 4 e i n� r Ql 5:00 $2-,034.W $ $5:050 -:00 $1 $2 $1,555.00 $3,110.00 5 $1,70:00 &24 $4600 00 $ 80 80 $1,090.00 $2.180.00 $1,630.00 $3 6 $965.00 $L930.00 �1 45000 $ 2 300:00 $985.00 $1970.00 $1,480.00 $2,960.00 6 Corner $2,035.00 4-,4 $70 -g0 N/A N/A $1,700.00 $3,400.00 Administrative Transfer Fee $15.00 Columbarium Niche Name Plate (additional or inscription) $260.00 $265.00 Columbarium Niche Vase $137.00 $140.00 Cremation Boulder Emblem $150.00 $155.00 Cremation Boulder Portrait $260.00 $265.00 Cremation Boulder Scroll (each additional) $2 -00.00 $205.00 Interment/Opening Fee: Columbarium niche (includes memorialization plaque $365.00 $370.00 and one inscription) Cremation boulder (includes 2 scrolls) $405-00 $425.00 Vault - adult (over four feet) $890.00 $910.00 Vault - child (two feet one -inch to four feet) $510.00 $520.00 Vault - cremation $435.00 $445.00 Vault - infant (under two feet) $355-00 $360.00 Monuments and Markers Locating Fee Q $110.00 Outer Cremation Container $105 .00 $110.00 Overtime Fee $105.00 $110.00 Right of Second /Third Burial (traditional lot) 50% of current lot cost Title Change Fee $45.00 Weekend /Holiday Fee (any activity) $305.00 $310.00 Page 2 I3es Proposed Fees CITY FEES AND MATERIALS Administrative Processing: Nuisance invoice $50.00 Special assessment (plus interest as adopted by resolution) $50.00 Annual Subscriptions (Mailed): City Council agendas $22.00 City Council meeting minutes $58.00 Planning Commission agendas $20.00 Planning Commission meeting minutes $55.00 Parks and Recreation Advisory Committee agendas $10.00 Parks and Recreation Advisory Committee meeting minutes $24.00 Books: City Code book $50.00 Chapter 153 (subdivisions) $5.00 Chapter 155 (zoning) $12.00 Comprehensive Plan book $30.00 Copies: CD $5.00 Microfilm $1.25 Oversized commercial building plans $5.00 Photocopies $0.25 False Alarm Charges: 130.42 Fourth and each subsequent Fire response in any $325.00 calendar year Fourth and each subsequent Police response in any $120.00 calendar year Franchise Fees and Other Fees Charged by Franchise Holders: 119 Cable: Percent of gross revenues 5% 119.28 Cable: PEG Fee $.50 mo. 119.27(D)(1) Electric: Percent of gross on each account not to exceed $25.00 per month: Single family residential 2% Multiple family residential 2% Commercial /Industrial 2% Institutional 2% Gas: (None established at this time) 119.52 Page 3 Proposed Fees Maps: *GIS M aps: 1/2 coca„ pFep ei4y o nl y $ 112 S o.4,. pl P_ eeiitours $ 1/2 Seetien aeFial photo X00 1, Secti o.... pl u. eon $42.00 *Ainotim she set by County plus $2.00 pef page Gity administfative fee Othe r aps: Land use $2.50 Street - color (first one to residents /AV businesses no charge) $2.50 Zoning $2.50 Property/Ownership Information from Dakota County PID System $5.00 35.25 (per address) Police & Fire Services: Accident photos (compact disc) $5.00 Audio tape copies of statements (compact disc) $5.00 Dog license owners list $50.00 Finger printing (2 sets of cards) $10.00 Letters of clear record $10.00 Police and Fire background check for daycare /foster care $6.00 Squad car DVD copies $5.00 Weekly arrest summary (billed monthly) $80.00 Return Check Charge $30.00 Special Assessment - County Processing $3.00 per parcel Special Assessment Search - Written Copy $20.00 Utility New Customer List - Electronic File $50.00 Video Tapes and DVD's of Meetings $25.00 Zoning Compliance Letter S30.60 $31.00 Page 4 Proposed N$ Fees CONSULTANT AND ENGINEERING FEES 153.79 City Engineering Design and Contract Administration Fee Table: Construction Cost Fee = % of Construction Cost $0 - $250,000.00 7.20% $250,000.00 - $500,000.00 5.90% $500,000.00 - $750,000.00 5.40% $750,000.00 - $1,000,000.00 5.10% $1,000,000.00 - $2,000,000.001 4.70% City Engineering Hourly Rates: Assistant City Engineer $68.50 $70.00 City Engineer $75.50 $77.00 Construction Coordinator 561.00 $62.25 Construction Technician $58.00 $59.25 Engineering Intern $258 $26.00 Natural Resources Coordinator $600 $61.25 Public Works Ei -onion Ceiitfo Technician $50.00 $51.00 Water Quality Technician $52 .00 $53.00 Legal Hourly Rates (Dougherty, Molenda, Solfest, Hills & Bauer, P.A.): Development work $211.65 $216.95 Municipal Attorney $ $141.03 Municipal Paralegal $84. -00 $86.10 Page 5 4 Proposed t �. Fees .> INSPECTIONS AND PERMITS Building Permits and Fire Alarm Systems: 150.04 & 93.21 Total Valuation Fee $1.00 to $500.00 S5 i.00 $52.00 501.00 to 2,000.00 $5 1.00 for the first $500.00, plus( for each $52.00 + $3.70 additional $100.00 or fraction thereon, to and including $2,000.00. 2,001.00 to 25,000.00 S 105.00 for the first $2,000.00, plus $4717 for each $107.50 + $17.50 additional $1,000.00 or fraction thereof, to and including $25,000.00 25,001.00 to 50,000.00 $500:90 for the first $25,000.00, plus $1-3..00 for each $510.00 + $13.40 additional $1,000.00 or fraction thereof, to and including $50,000.00. 50,001.00 to 100,000.00 *25.00 for the first $50,000.00, plus $94)0 for each $845.00 +$9.15 additional $1,000.00 or fraction thereof, to and including $100,000.00 100,001.00 to 500,000.00 $15:90 for the first $100,000.00, plus S7.25 for each $1,302.50 + $7.40 additional $1,000.00 or fraction thereof, to and including $500,000.00 500,001.00 to 1,000,000.00 $4,375.00 for the first $500,000.00, plus 4. 3 O. 5 for each $4,262.50 + $6.18 additional $1,000.00 or fraction thereof, to and including $1,000,000.00 1,000,001.00 and up ?7,20(4.00 for the first $1,000,000.00, plus $4q5 for $7,352.50 + $4.80 each additional $1,000.00 or fraction thereof. Electrical Permits and Inspections (plus state surcharge): 150.04 Carnival (minimum fee) $162:00 $165.00 Commercial: New and existing per feeder $6.50 More than 200 ampere feeder $'�0 $16.00 each Concrete encased electrode $36.00 $37.00 Existing one or two family dwelling and accessory structure: 0 -14 feeders or circuits $6..25 $6.50 each 15 or more feeders or circuits $104.00 $106.00 per unit Existing multi - family structure: 0 -9 feeders or circuits $4..15 $6.50 each 10 or more feeders or circuits $72.00 $74.00 per unit Manufactured home $36.00 $37.00 New one or two family dwelling: Maximum of 400 ampere and 0 -30 circuits $194.00 $106.00 Maximum of 200 ampere and 31 or more circuits $6-.2-5 $6.50 each More than 200 ampere $15.50 $16.00 each Page 6 Proposed Fees ma y ; New multi - family structures: 0 -20 feeders or circuits $72.00 $74.00 per unit 21 or more feeders or circuits $6:2-5 $6.50 each Outdoor signs, transformers, and outline power $55-20 $5.50 Permit fee and /or trip charge (minimum) $36.00 $37.00 Power service fee: 0 -400 ampere $36:00 $37.00 401 -800 ampere $62.00 $63.00 801 ampere and above 104.00 $106.00 Reconnection of feeder or circuit $2-40 $2.15 Recreational vehicle site $6-15 $6.50 Retrofit of existing fixtures $0.25 $0.30 Separate bonding inspection $36.00 $37.00 Siding $21.00 $22.00 per unit Street, parking lot, outdoor lighting, and traffic standard $ -10 $5.30 Tech circuits - alarm communication, remote control, and signal circuit (0 -50 volts) $0.80 $0.85 Transformers for light, heat, and power: 0 -10 KVA $1550 $16.00 11 KVA or more $31.00 $32.00 Fire Permits (plus state surcharge): Fire suppression systems - contract valuation multiplies by $0.0160 $0.0163 93.21 (minimum $70.00) Underground and above ground fuel tanks - contract valuation multiplies by $0.0160 $0.0163 150.04 (minimum $70.00) Heating, Ventilation, Air Conditioning (HVAC), and Refrigeration Permits and 150.04 Inspections (plus state surcharge): Residential fees for -new construction (built to IRC): Fireplace $105.00 Furnace only $105.00 1 furnace and 1 A/C $105.00 More than 1 furnace and/or A/C $140.00 $145.00 All other residential (gaslines, bath fans, etc.) $60.00 Commercial fees (built to IBC) valuation multiplies by $0 0160 $0.0163 (minimum $70.00) Page 7 Proposed h Fees Other Inspections and Fees (plus state surcharge): Additional plan review required by changes, additions, or revisions to approved plans (minimum % hour charge) $60.00 per hour Demolition $-185:08 Inspections for which no fee is specifically indicated (minimum 1 /2 hour charge) $60.00 per hour Inspections outside of normal business hours $60.00 $80.00 per hour Move overweight structure $105.00 $107.50 Re- inspection fee: First re- inspection $30.00 Each inspection thereafter $60.00 Special inspection fee $80.00 per trip Plan Review Fee: 150.04 Percent of building permit fee 65% Percent of building permit fee for similar plans previously reviewed 25% Plumbing Permits & Inspections (plus state surcharge): 150.04 Plumbing installations: Commercial fee (built to IBC) valuation multiplies by (minimum $70.00) $.0160 $0.0163 Residential fee (built to IRC) per plumbing fixture (minimum $60.00) $41.00 $11.20 Lawn sprinkler backflow prevention $60.00 Water heater or water softener $60.00 Public Right of Way Excavation/Obstruction Permit $26.00 96.06 Public Right of Way Management Permit: Excavation permit (up to 100 linear feet) $156.00 $158.00 97.05 For every 1 linear foot in excess of 100 linear feet $0.17 Obstruction permit $52.00 $53.00 97.05 Registration fee e^� $42.00 97.04 Residential Flat Rate Permit Fees (plus state surcharge): 'keees s ery buildi or 1 -20 sqtiai r $185:88 150.04 Deck e $142.50 Deck repair $107.50 Demolition $107.50 Fence over six feet high $185-98 $107.50 Mobile home installation $ $160.00 Retaining wall over four feet high $105.00 $142.50 Retaining wall over eight feet high $139.35 $177.50 Roofing (complete roof) $105-00 $142.50 Roofing repair $107.50 Siding $105.00 $142.50 Siding repair $107.50 Spa /Hot tub $69.00 $70.50 Swimming pool (above ground) $69.00 $107.50 Swimming pool (in ground) $105.00 $107.50 Window and door replacement (all changes and installs) $69.00 $107.50 Service Connection Inspection (plus state surcharge): 150.04 Combination sanitary sewer and water $60.00 Page 8 Proposed Fees Sanitary sewer $60.00 Water $60.00 State Surcharge Determined by state 150.04 Subsurface Sewage Treatment System (plus state surcharge) $475.00 51.58 New installation $475.00 Repair or upgrade $60.00 Vacation of Public Easements $,� $158.00 153.31 Page 9 Proposed °` Fees LICENSES AND PERMITS Adult Uses: Adult establishments $5,000.00 110.19 Adult accessory use - high impact $2,000.00 110.19 Investigation fee $1,500.00 110.19 Change in corporation, partnership, or association $500.00 110.24 Amendment to license $75.00 110.25 Alcoholic Beverages: 3.2 percent malt liquor: 111.22(A) Off -sale $200.00 On -sale $440.09 $500.00 On -sale temporary (up to 10 days) $40.00 $50.00 Application fee $100.00 $250.00 111.25(A) Consumption and display of intoxicating liquor: 111.51 Private club $100.00 $300.00 Public place $300.00 Intoxicating and concessionaire liquor: On -sale: liquor sales under $275,000.00 $4,400.00 $5,300.00 liquor sales $275,001.00 to $550.000.00 $700,000.00 $5,500.00 $6,700.00 liquor sales over $550,000.00 $700,000.00 $6,600 .00 $8,000.00 On -sale club: under 200 members $300.00 201 to 500 members $590.00 501 to 1000 members $650.00 1001 to 2000 members $800.00 2001 to 4000 members $1,000.00 4001 to 6000 members $2,000.00 over 6000 members $3,000.00 On -sale Sunday $200.00 Application fee $500.00 111.25 Temporary on -sale liquor $40.00 $50.00 111.38 Wye 111.22(A) On -sale $1,100.00 $1,500.00 Application fee $500.00 Page 10 der Proposed Fees Additional investigation /application fees: 11.25(A) Amendment to license $75-00 $100.00 Change in club director, officer, or committee member $120.00 Change in officer $100.00 $120.00 Change in operating e ee manager $100.00 $120.00 Change in ownership or control $480.00 $120.00 Civil penalty: 111.37 First violation $500.00 Second violation within 24 months $750.00 Third violation with in 24 months $1,500.00 Fourth violation with in 24 months Detennined by City Council Annual Residential Parking Permit: $30.00 155.373 Cats: Boarding fee, per day $150 $18.00 Quarantine boarding for _ab4-a � cats, per day $15.50 $18.00 Euthanasia of animal $25.00 Disposal of animal $35.00 Catteries: 91.05 Origination fee $60.00 Annual fee $60.00 Christmas Tree Sale Lots: 114.21 License $85:00 $100.00 Clean up deposit $200.00 Coin Operated Amusement Devices: 112.03(A) Per location $15.00 Plus per machine $15.00 Dogs: 2 -year licenses: 91.15 Male or female $16:80 $20.00 Neatered male or spay f wak- $9_00 Duplicated tag $2:99 $5.00 Boarding fee, per day $22.50 $25.00 Quarantine boarding for rabi animal dogs, per day $22.50 $25.00 Euthanasia of animal $25.00 Disposal of animal $35.00 Animal pickup $30.00 Page 11 1t�se x Proposed Fees Dangerous dog registration: 91.20 Annual fee $75.00 Registration tag $5.00 Warning symbol sign $14.00 Kennels: 91.05 Origination fee $60.00 Annual fee $60.00 Extractions /Commercial Sand and Gravel: 150.15(A) Initial application fee $3,600.00 Annual fee $9,600.00 Escrow deposit $10,000.00 Fuel Dispensing Facility (per fueling station) $60.09 $65.00 116.02(A) Fireworks - Consumer Sales: 120.03 Indoor retail sales $100.00 Outdoor retail sales $350.00 Gambling License Investigation Fee $250.00 112.35 Garbage and Refuse Collections: 50.04 First truck $150.00 Each additional truck $59:09 $60.00 Manufactured Home Park: 151.04(A) Application fee $220.00 Final permit fee, each lot $7.00 Annual inspection fee $55.00 151.06 Additional inspection fee for parks with over 25 occupied lots $2.00 ea. lot Massage Therapy Business: 123.03(B) Application fee $300.00 Investigation fee $300.00 Additional owner /new officer $100.00 Change in on -site manager $100.00 Amendment to license $75.00 Massage Therapist: 123.03(B) New application fee $100.00 Renewal application fee $75.00 Page 12 Proposed Fees Pawnbroker or Pawnbroker and Precious Metal Dealer: 117.07 Annual license fee $8,800.00 Deposit on investigation $2,500.00 Amendment to license $500.00 New operating officer investigation $1,000.00 Transaction records fee $2.00 per record Reporting failure fee $160.00 day Photograph failure fee $160.00 day Peddlers and Solicitors: 114.03 Annual (per person) $100.00 Temporary (per person) $75.00 Precious Metal Dealers Dealer Only: 117.07(A) Annual license fee: 50 or fewer transactions $250.00 More than 50 transactions $500.00 Deposit on investigation fee $500.00 Amendment to license $75.00 New operating officer investigation $100.00 Transaction records fee $2.00 per record Reporting failure fee $160.00 day Photograph failure fee $160.00 day Signage: 154.04 Business signs 5153:80 $156.00 Additional fee for business signs over 40 sq. ft. $1.00 per sq. ft. Monument signs $1� .20 $1,625.00 Variance $244.80 $250.00 Handling fee for removal from right -of -way Q,s14.30 $15.00 Tobacco or Tobacco Products (2 -year license) $440:00 $500.00 115.03 Civil penalty: 111.37 First violation $75.00 Second violation within 24 months $200.00 Third and subsequent violation(s) within 24 months $250.00 Tree Work $40.00 $45.00 152.43 Vending Cart $150.00 $153.00 118.03 Page 13 Desr Proposed Fees, SUBDIVISION AND DEVELOPMENT FEES Commercial/Multiple Residential Site Plan Review: $244:20 $219.00 153.21 Escrow Fees: Application Escrow Amount Preliminary subdivision S 18 3.60 per acre $187.00 Preliminary planned development S1.836.00 minimum for single family $1,875.00 Waiver of subdivision (initial deposit)' $3.672.90 minimum for commercial /industrial and $3,749.00 townhouses /multiples *5,916.00 maximum $6,040.00 Final planned development 3 $2,4 4 8.90 for initial deposit $2,500.00 Final subdivision application' e =,4 A R for 1 to 3 lots - initial deposit $2,500.00 S^.e� X00 for 4 or more lots - initial deposit $4,999.00 Conditional Use Permit S9i 8.00 $937.00 Rezoning (when site plan is involved) 3 SW 8.D0 $937.00 Interim Use Permit (when site plan is involved ) 3 $612.00 $625.00 Final plat &p--.w $625.00 Minor /corrective subdivision $612.00 $625.00 Site plan review /building permit authorization $937.00 Variance *612.00 $625.00 Sketch plan � -2,w $625.00 NOTES: ' These are escrow deposits with minimums /maximums; they are not intended to be actual charges. 2 This planned development escrow is not required if it is processed as part of a subdivision application for which and escrow is being collected. 3 These escrows are not required if a subdivision escrow has been collected as part of the same application. Page 14 ] �V Proposed Fees , Final Plat $1 93.60 $187.00 35.29 Additional fee for each lot over 10 $2-.5-5 $2.60 Minor or Corrective Subdivision $204.00 $208.00 153.34 Natural Resources Management Permit: 152.15 Single famil $}53 gg $156.00 Duplex, townhouse, condo (up to 16 units) $1-28.. 03 first unit + $25:50 each additional unit $131.00 + $26.00 Condo, apartments (16 units and greater) $510.00 first 16 units + $10.25 each additional unit $521.00 + $10.50 Commercial, institutional, industrial $ 428.00 first 10,000 SF of building + $,61.25 each additional 10,000 SF or fraction thereof $437.00 + $62.50 Natural Resources Management Permit - Excavation: 152.15 Number of Cubic Yards Fee 0 -100 $(2} $64.00 101 to 1,000 $€2.50 first 100 CY + $26,00 each additional 100 CY or fraction thereof $64.00 + $26.50 1,001 to 10,000 $31100 first 1,000 CY + $47.00 per each additional 1,000 CY or fraction $302.50 + $48.00 10,001 or more $9 42.00 first 10,000 CY + $47.00 per each additional 10,000 CY or fraction thereof $734.50 + $48.00 Page 15 Desrti Proposed [ - --_ ',Z Fees Park Dedication: 153.29 Proportional Park Dedication Calculations: Park dedication requirements shall be based upon the parkland demand created by the use contained within each subdivision as it relates to the generation of person- residents. The amount of parkland required for each person - resident is based on the need for parkland to achieve the park services standard which the City has set through its historic parkland development. The City standard is 0.00955 acre of parkland area needed for each person- resident. Where cash -in -lieu of land is taken, the value of the land shall be based on the benchmark values of raw land that are set by the City Council based on periodic review of market conditions. Present benchmark values are: Single family $150,000.00 per acre Multi- family $175,000.00 per acre Commercial $260,000.00 per acre Industrial $100,000.00 per acre Residential Subdivision Formula: Single Family = 3.2 persons /unit Townhouse = 2.1 persons /unit Apartment = 1.7 persons /unit (number of units) x (persons per unit) x (0.00955 acre) = total land area of dedication Example: Single family at 3 units /acre: 3 x 3.2 x 0.00955 = 0.0917 acre x $150,000 = $13,755.00 per acre or Each single family unit = 3.2 persons x 0.00955 acre = 0.03056 x $150,000 = $4,584.00 per unit Example: Townhouse at 6 units /acre: 6 x 2.1 x 0.00955 = 0.1203 x $175,000 = $21,052.50 per acre or Each townhouse unit = 2.1 persons x 0.00955 = 0.020055 x $175,000 = $3,509.63 per unit Example: Apartment at 18 units /acre 18 x 1.7 x 0.00955 = 0.2922 x $175,000 = $51,135.00 per acre or Each apartment unit = 1.7 persons x 0.00955 = 0.016235 x $175,000 = $2,841.13 per unit Page 16 Froposed DesitiQn r Fees may' Commercial Subdivision Formula: Retail /Service = 2 employees per 1,000 square feet of building area Office = 3 employees per 1,000 square feet of building area Institutional = 1 employee per 1,000 square feet of building area Industrial = 1 employee per 1,000 square feet of building area Commercial /Office /Institutional 1 employee = 0.25 person- resident The fractional person- resident is based upon the more limited park services demanded by an employee (employee ball teams; picnic grounds; civic celebrations; etc.) plus certain park services related to the customer /client that patronizes the business on a per employee basis. The park dedication clause in the subdivision agreement should make it clear that the actual amount of park dedication to be charged will be based on the size of the building(s) to be erected. If land is taken rather than cash, the calculation would presume a single story building on each lot with the maximum % building coverage of the applicable zoning district in which the subdivision is located. Example: (retail /service building square footage /1000) x number of employees per 1,000 sq. ft. = number of employees x 0.25 = number of person - equivalents x 0.00955 acres = acreage to be dedicated x $260,000 = cash dedication. or 1000 /1000 x 2 = 2 x 0.25 = 0.5 x 0.0095 = 0.0048 x $260,000 = $1,248.00 per 1,000 sq. ft. of building area. Example: (office building square footage /1000) x number of employees per 1,000 sq. ft. = number of employees x 0.25 = number of person - equivalents x 0.00955 acres = acreage to be dedicated x $260,000 = cash dedication. or 1000 /1000 x 3 = 3 x 0.25 = 0.75 x 0.0095 = 0.0071 x $260,000 = $1,846.00 per 1,000 sq. ft. of building area. Example: (institutional building square footage /1000) x number of employees per 1,000 sq. ft. = number of employees x 0.25 = number of person- equivalents x 0.00955 acres = acreage to be dedicated x $260,000 = cash dedication. or 1000 /1000 x 1 = 1 x 0.25 = 0.25 x 0.0095 = 0.0024 x $260,000 = $624.00 per 1,000 sq. ft. of building area. Page 17 i Proposed R r Fees` Industrial 1 employee = 0.1 person resident The fractional person- resident is based upon the even more limited park services demanded by an industrial employee (employee ball teams; picnic grounds; civic celebrations; etc.) The park dedication clause in the subdivision agreement should make it clear that the actual amount of park dedication to be charged will be based on the size of the building(s) to be erected. If land is taken rather than cash, the calculation would presume a single story building on each lot with the maximum % building coverage of the applicable zoning district in which the subdivision is located. Example: (industrial building square footage /1000) x number of employees per 1,000 sq. ft. = number of employees x 0.1 = number of person - equivalents x 0.00955 acres = acreage to be dedicated x $100,000 =cash dedication. or 1000 /1000 x 1 = 1 x 0.1 = 0.1 x 0.0095 = 0.001 x $100,000 = $100.00 per 1,000 sq. ft. of building area. Preliminary Plat �^`� $594.00 Storm Water Ponding Dedication: 153.29 Minimum 5% of platted area less major rights of way (50 foot half right of way or greater) Waiver of Platting $204.00 $208.00 153.76 Page 18 n - Proposed a . n Fees UTILITY FEES 153.62(A) Sanitary Sewer: Service Unit Fee Remarks User rates: Trunk charge per SAC unit S257.00 Development cost w/ $266.00 bldg ermit Lateral benefit from trunk per front foot $25.00 Development cost $26.00 Lateral cost project cost project cost Development cost Determined by Metro availability cost per SAC /SEF unit MCES City availability cost per SAC /SEF unit $294,04 w/ bldg permit $300.00 Storm Sewer: Service Unit Fee Remarks Trunk charge per acre * *: Single family detached trunk per acre $5,036.00 Development cost $5,208.00 Multiple residential trunk per acre $6,290. Development cost $6,505.00 Commercial /industrial trunk per acre Development cost $7,815.00 Lateral charge project cost project cost Development cost Water Utility: Service Unit Fee Remarks User rates: Trunk charge per acre $2,248. Development cost $2,325.00 Lateral benefit from trunk per front foot Development cost $26.00 Lateral charge project cost project cost Development cost Supply & storage per SAC /SEF unit w/ bldg permit $817.00 ** Acreage will be calculated based on platted area less major rights of way (50 foot half right of way or greater) Utilities: Account maintenance fee for change within 30 days of previous $30.00 change After hours call -out non - emergency S45.00 $75.00 per hour 51.39 Clear water discharge surcharges: 51.08 Correction not made single family $100.00 Correction not made non - single family $300.00 Inspection not completed single family $100.00 Inspection not completed non - single family $300.00 Prohibited reconnection made single family $300.00 Prohibited reconnection made non - single family $500.00 Meter pri cing - cost plus 20% 51.35 Service re- connection: 51.39 Deposit for council hearing $50.00 Se eS .,ti.,,, fee ( to 5, 3) Service restoration fee (a# / 34) $32.00 $50.00 Testing of meter: 51.37 City test, sizes 5/8 ", 3/4" and 1" $50.00 City test, sizes 1 -1/2" and 2" positive displacement $75.00 Independent testing - all others, cost plus 20% Page 19 lesepksl fi Proposed flif Fees ZONING 155.400 Comprehensive Plan Amendment $6 12.00 $625.00 Conditional Use $306.00 $312.00 155.399 Interim Use Permit $`� $562.00 Rezoning Planned Development District % 1 632.00- $1,666.00 Rezoning All Other Districts ec� $594.00 Variances: 153.77 & 155.379 Residential e $135.00 All others $275.40 $281.00 Page 20 CITY OF APPLE VALLEY ORDINANCE NO. AN ORDINANCE OF THE CITY OF APPLE VALLEY, MINNESOTA, AMENDING THE FEE SCHEDULE APPENDIX OF TITLE III OF THE CITY CODE BY ADJUSTING FEES AND CHARGES FOR VARIOUS PERMITS AND SERVICES IN THE CITY The City Council of Apple Valley ordains: Section 1. The Fee Schedule Appendix of Title III of the City Code is hereby amended, with respect to certain fees and descriptions, and shall read as follows: Dew IN W CEMETERY FEES 92.15 Original Cemetery Lot Sales /Addition 10: Resident with marker privileges $830.00 Non - resident with marker privileges $1,660.00 Resident with monument privileges $1,140.00 Non - resident with monument privileges $2,280.00 Additions 11/12: Resident with marker privileges $1,090.00 Non - resident with marker privileges $2,180.00 Resident with monument privileges $1,400.00 Non - resident with monument privileges $2,800.00 Addition 30: Resident with marker privileges $420.00 Non - resident with marker privileges $840.00 Resident with monument privileges $720.00 Non - resident with monument privileges $1,440.00 Additions 31/32/33: Resident with marker privileges $520.00 Non - resident with marker privileges $1,040.00 Resident with monument privileges $830.00 Non - resident with monument privileges $1,660.00 Addition 34: Single Boulder Double Boulder Resident Non- Resident Non - resident resident $1 $3,480.00 $1,970.00 $3 940.00 Page 1 3 pip <t Additions 50/51: Single Niche Double Niche Level Resident Non- Resident Non - resident resident 1 $830.00 $1,660.00 $1 $2 2 $885.00 $1770.00 $1,320.00 $2,640.00 3 $935.00 $1 $1,400.00 $2 4 $1,035.00 $2,070.00 $1,555.00 $3110.00 5 $1 $2,180.00 $1 $3 6 $985.001 $1 $1,480.001 $2 �_ 6 Corner $1,700.001 $3,400.00 N/A N/A Administrative Transfer Fee $15.00 Columbarium Niche Name Plate (additional or inscription) $265.00 Columbarium Niche Vase $140.00 Cremation Boulder Emblem $155.00 Cremation Boulder Portrait $265.00 Cremation Boulder Scroll (each additional) $205.00 Interment /Opening Fee: Columbarium niche (includes memorialization plaque $370.00 and one inscription) Cremation boulder (includes 2 scrolls) $425.00 Vault - adult (over four feet) $910.00 Vault - child (two feet one -inch to four feet) $520.00 Vault - cremation $445.00 Vault - infant (under two feet) $360.00 Monuments and Markers Locating Fee $110.00 Outer Cremation Container $110.00 Overtime Fee $110.00 Right of Second/Third Burial (traditional lot) 50% of current lot cost Title Change Fee $45.00 Weekend/Holiday Fee (any activity) $310.00 Page 2 CITY FEES AND MATERIALS Administrative Processing: Nuisance invoice $50.00 Special assessment (plus interest as adopted by resolution) $50.00 Annual Subscriptions (Mailed): City Council agendas $22.00 City Council meeting minutes $58.00 Planning Commission agendas $20.00 Planning Commission meeting minutes $55.00 Parks and Recreation Advisory Committee agendas $10.00 Parks and Recreation Advisory Committee meeting minutes $24.00 Books: City Code book $50.00 Chapter 153 (subdivisions) $5.00 Chapter 155 (zoning) $12.00 Comprehensive Plan book $30.00 Copies: CD $5.00 Microfilm $1.25 Oversized commercial building plans $5.00 Photocopies $0.25 False Alarm Charges: 130.42 Fourth and each subsequent Fire response in any $325.00 calendar year Fourth and each subsequent Police response in any $120.00 calendar year Franchise Fees and Other Fees Charged by Franchise Holders: 119 Cable: Percent of gross revenues 5% 119.28 Cable: PEG Fee $.50 mo. 119.27(D)(1) Electric: Percent of gross on each account not to exceed $25.00 per month: Single family residential 2% Multiple family residential 2% Commercial /Industrial 2% Institutional 2% Gas: (None established at this time) 119.52 Page 3 Maps: Land use $2.50 Street - color (first one to residents /AV businesses no charge) $2.50 Zoning $2.50 Property /Ownership Information from Dakota County PID System $5.00 35.25 (per address) Police & Fire Services: Accident photos (compact disc) $5.00 Audio tape copies of statements (compact disc) $5.00 Dog license owners list $50.00 Finger printing (2 sets of cards) $10.00 Letters of clear record $10.00 Police and Fire background check for daycare /foster care $6.00 Squad car DVD copies $5.00 Weekly arrest summary (billed monthly) $80.00 Return Check Charge $30.00 Special Assessment - County Processing $3.00 per parcel Special Assessment Search - Written Copy $20.00 Utility New Customer List - Electronic File $50.00 Video Tapes and DVD's of Meetings $25.00 Zoning Compliance Letter $31.00 Page 4 r Ob CONSULTANT AND ENGINEERING FEES 153.79 City Engineering Design and Contract Administration Fee Table: Construction Cost Fee = % of Construction Cost $0 - $250,000.00 7.20% $250,000.00 - $500,000.00 5.90% $500,000.00 - $750,000.00 5.40% $750,000.00 - $1,000,000.00 5.10% $1,000,000.00 - $2,000,000.001 4.70% City Engineering Hourly Rates: Assistant City Engineer $70.00 City Engineer $77.00 Construction Coordinator $62.25 Construction Technician $59.25 Engineering Intern $26.00 Natural Resources Coordinator $61.25 Public Works Technician $51.00 Water Quality Technician $53.00 Legal Hourly Rates (Dougherty, Molenda, Solfest, Hills & Bauer, P.A.): Development work $216.95 Municipal Attorney $141.03 Municipal Paralegal $86.10 Page 5 D�9 W7t INSPECTIONS AND PERMITS Building Permits and Fire Alarm Systems: 150.04 & 93.21 Total Valuation Fee $1.00 to $500.00 $52.00 501.00 to 2,000.00 $52.00 for the first $500.00, plus $3.70 for each additional $100.00 or fraction thereon, to and including $2,000.00. 2,001.00 to 25,000.00 $107.50 for the first $2,000.00, plus $17.50 for each additional $1,000.00 or fraction thereof, to and including $25,000.00 25,001.00 to 50,000.00 $510.00 for the first $25,000.00, plus $13.40 for each additional $1,000.00 or fraction thereof, to and including $50,000.00. 50,001.00 to 100,000.00 $845.00 for the first $50,000.00, plus $9.15 for each additional $1,000.00 or fraction thereof, to and including $100,000.00 100,001.00 to 500,000.00 $1,302.50 for the first $100,000.00, plus $7.40 for each additional $1,000.00 or fraction thereof, to and including $500,000.00 500,001.00 to 1,000,000.00 $4,262.50 for the first $500,000.00, plus $6.18 for each additional $1,000.00 or fraction thereof, to and including $1,000,000.00 1,000,001.00 and up $7,352.50 for the first $1,000,000.00, plus $4.80 for each additional $1,000.00 or fraction thereof Electrical Permits and Inspections (plus state surcharge): 150.04 Carnival (minimum fee) $165.00 Commercial: New and existing per feeder $6.50 More than 200 ampere feeder $16.00 each Concrete encased electrode $37.00 Existing one or two family dwelling and accessory structure: 0 -14 feeders or circuits $6.50 each 15 or more feeders or circuits $106.00 per unit Existing multi- family structure: 0 -9 feeders or circuits $6.50 each 10 or more feeders or circuits $74.00 per unit Manufactured home $37.00 New one or two family dwelling: Maximum of 400 ampere and 0 -30 circuits $106.00 Maximum of 200 ampere and 31 or more circuits $6.50 each More than 200 ampere $16.00 each Page 6 .. ,, AN New multi - family structures: 0 -20 feeders or circuits $74.00 per unit 21 or more feeders or circuits $6.50 each Outdoor signs, transformers, and outline power $5.50 Permit fee and/or trip charge (minimum) $37.00 Power service fee: 0 -400 ampere $37.00 401 -800 ampere $63.00 801 ampere and above $106.00 Reconnection of feeder or circuit $2.15 Recreational vehicle site $6.50 Retrofit of existing fixtures $0.30 Separate bonding inspection $37.00 Siding $22.00 per unit Street, parking lot, outdoor lighting, and traffic standard $5.30 Tech circuits - alarm communication, remote control, and signal circuit (0 -50 volts) $0.85 Transformers for light, heat, and power: 0 -10 KVA $16.00 11 KVA or more $32.00 Fire Permits (plus state surcharge): Fire suppression systems - contract valuation multiplies by $0.0163 93.21 (minimum $70.00) Underground and above ground fuel tanks - contract valuation multiplies by $0.0163 150.04 (minimum $70.00) Heating, Ventilation, Air Conditioning (HVAC), and Refrigeration Permits and 150.04 Inspections (plus state surcharge): Residential fees for -new construction (built to IRC): Fireplace $105.00 Furnace only $105.00 1 furnace and I A/C $105.00 More than 1 furnace and /or A/C $145.00 All other residential (gaslines, bath fans, etc.) $60.00 Commercial fees (built to IBC) valuation multiplies by $0.0163 (minimum $70.00) Page 7 0. > �r'3D\i'II ''Yu?A £ x 9x248 11. r Other Inspections and Fees (plus state surcharge): Additional plan review required by changes, additions, or revisions to approved plans (minimum'' /2 hour charge) $60.00 per hour Inspections for which no fee is specifically indicated (minimum '' /z hour charge) $60.00 per hour Inspections outside of normal business hours $80.00 per hour Move overweight structure $107.50 Re- inspection fee: First re- inspection $30.00 Each inspection thereafter $60.00 Special inspection fee $80.00 per trip Plan Review Fee: 150.04 Percent of building permit fee 65% Percent of building permit fee for similar plans previously reviewed 25% Plumbing Permits & Inspections (plus state surcharge): 150.04 Plumbing installations: Commercial fee (built to IBC) valuation multiplies by (minimum $70.00) $0.0163 Residential fee (built to IRC) per plumbing fixture (minimum $60.00) $11.20 Lawn sprinkler backflow prevention $60.00 Water heater or water softener $60.00 Public Right of Way Excavation/Obstruction Permit $26.00 96.06 Public Right of Way Management Permit: Excavation permit (up to 100 linear feet) $158.00 97.05 For every 1 linear foot in excess of 100 linear feet $0.17 Obstruction permit $53.00 97.05 Registration fee $42.00 97.04 Residential Flat Rate Permit Fees (plus state surcharge): Deck $142.50 Deck repair $107.50 Demolition $107.50 Fence over six feet high $107.50 Mobile home installation $160.00 Retaining wall over four feet high $142.50 Retaining wall over eight feet high $177.50 Roofing (complete roof) $142.50 Roofing repair $107.50 Siding $142.50 Siding repair $107.50 Spa /Hot tub $70.50 Page 8 Swimming pool (above ground) $107.50 Swimming pool (in ground) $107.50 Window and door replacement (all changes and installs) $107.50 Service Connection Inspection (plus state surcharge): 150.04 Combination sanitary sewer and water $60.00 Sanitary sewer $60.00 Water $60.00 State Surcharge Determined by state 150.04 Subsurface Sewage Treatment System (plus state surcharge) 51.58 New installation $475.00 Repair or upgrade $60.00 Vacation of Public Easements $158.00 153.31 Page 9 Current Required by Description Fees 'Section LICENSES AND PERMITS Adult Uses: Adult establishments $5,000.00 110.19 Adult accessory use - high impact $2,000.00 110.19 Investigation fee $1,500.00 110.19 Change in corporation, partnership, or association $500.00 110.24 Amendment to license $75.00 110.25 Alcoholic Beverages: 3.2 percent malt liquor: 111.22(A) Off -sale $200.00 On -sale $500.00 On -sale temporary (up to 10 days) $50.00 Application fee $250.00 111.25(A) Consumption and display of intoxicating liquor: 111.51 Private club $300.00 Public place $300.00 Intoxicating and concessionaire liquor: On -sale: liquor sales under $275,000.00 $5,300.00 liquor sales $275,001.00 to $700,000.00 $6,700.00 liquor sales over $700,000.00 $8,000.00 On -sale club: under 200 members $300.00 201 to 500 members $500.00 501 to 1000 members $650.00 1001 to 2000 members $800.00 2001 to 4000 members $1,000.00 4001 to 6000 members $2,000.00 over 6000 members $3,000.00 On -sale Sunday $200.00 Application fee $500.00 111.25 Temporary on -sale liquor $50.00 111.38 Wine: 111.22(A) On -sale $1,500.00 Application fee $500.00 Page 10 W. U, } Additional investigation/application fees: 11.25(A) Amendment to license $100.00 Change in club director, officer, or committee member $120.00 Change in officer $120.00 Change in operating manager $120.00 Change in ownership or control $120.00 Civil penalty: 111.37 First violation $500.00 Second violation within 24 months $750.00 Third violation with in 24 months $1,500.00 Fourth violation with in 24 months Determined by City Council Annual Residential Parking Permit: $30.00 155.373 Cats: Boarding fee, per day $18.00 Quarantine boarding for cats, per day $18.00 Euthanasia of animal $25.00 Disposal of animal $35.00 Catteries: 91.05 Origination fee $60.00 Annual fee $60.00 Christmas Tree Sale Lots: 114.21 License $100.00 Clean up deposit $200.00 Coin Operated Amusement Devices: 112.03(A) Per location $15.00 Plus per machine $15.00 Dogs: 2 -year licenses: 91.15 Male or female $20.00 Duplicated tag $5.00 Boarding fee, per day $25.00 Quarantine boarding for dogs, per day $25.00 Euthanasia of animal $25.00 Disposal of animal $35.00 Animal pickup $30.00 Page 11 s Dangerous dog registration: 91.20 Annual fee $75.00 Registration tag $5.00 Warning symbol sign $14.00 Kennels: 91.05 Origination fee $60.00 Annual fee $60.00 Extractions /Commercial Sand and Gravel: 150.15(A) Initial application fee $3,600.00 Annual fee $9,600.00 Escrow deposit $10,000.00 Fuel Dispensing Facility (per fueling station) $65.00 116.02(A) Fireworks - Consumer Sales: 120.03 Indoor retail sales $100.00 Outdoor retail sales $350.00 Gambling License Investigation Fee $250.00 112.35 Garbage and Refuse Collections: 50.04 First truck $150.00 Each additional truck $60.00 Manufactured Home Park: 151.04(A) Application fee $220.00 Final permit fee, each lot $7.00 Annual inspection fee $55.00 151.06 Additional inspection fee for parks with over 25 occupied lots $2.00 ea. lot Massage Therapy Business: 123.03(B) Application fee $300.00 Investigation fee $300.00 Additional owner /new officer $100.00 Change in on -site manager $100.00 Amendment to license $75.00 Massage Therapist: 123.03(B) New application fee $100.00 Renewal application fee $75.00 Page 12 r Pawnbroker or Pawnbroker and Precious Metal Dealer: 117.07 Annual license fee $8,800.00 Deposit on investigation $2,500.00 Amendment to license $500.00 New operating officer investigation $1,000.00 Transaction records fee $2.00 per record Reporting failure fee $160.00 day Photograph failure fee $160.00 day Peddlers and Solicitors: 114.03 Annual (per person) $100.00 Temporary (per person) $75.00 Precious Metal Dealers Dealer Only: 117.07(A) Annual license fee: 50 or fewer transactions $250.00 More than 50 transactions $500.00 Deposit on investigation fee $500.00 Amendment to license $75.00 New operating officer investigation $100.00 Transaction records fee $2.00 per record Reporting failure fee $160.00 day Photograph failure fee $160.00 day Signage: 154.04 Business signs $156.00 Additional fee for business signs over 40 sq. ft. $1.00 per sq. ft. Monument signs $1,625.00 Variance $250.00 Handling fee for removal from right -of -way $15.00 Tobacco or Tobacco Products (2 -year license) $500.00 115.03 Civil penalty: 111.37 First violation $75.00 Second violation within 24 months $200.00 Third and subsequent violation(s) within 24 months $250.00 Tree Work $45.00 152.43 Vending Cart $153.00 118.03 Page 13 SUBDIVISION AND DEVELOPMENT FEES Commercial /Multiple Residential Site Plan Review: $219.00 153.21 Escrow Fees: Application Escrow Amount Preliminary subdivision $187.00 per acre Preliminary planned developmene $1,875.00 minimum for single family Waiver of subdivision (initial deposit)' $3,749.00 minimum for commercial /industrial and $6,040.00 maximum Final planned development 3 $2,500.00 for initial deposit Final subdivision application' $2,500.00 for 1 to 3 lots - initial deposit $4 for 4 or more lots - initial deposit Conditional Use Permit $937.00 Rezoning (when site plan is involved) 3 $937.00 Interim Use Permit (when site plan is involved ) 3 $625.00 Final plat $625.00 Minor /corrective subdivision $625.00 Site plan review/building permit $937.00 authorization Variance $625.00 Sketch plan $625.00 NOTES: ' These are escrow deposits with minimums /maximums; they are not intended to be actual charges. 2 This planned development escrow is not required if it is processed as part of a subdivision application for which and escrow is being collected. 3 These escrows are not required if a subdivision escrow has been collected as part of the same application. Page 14 Final Plat $187.00 35.29 Additional fee for each lot over 10 $2.60 Minor or Corrective Subdivision $208.00 153.34 Natural Resources Management Permit: 152.15 Single family $156.00 Duplex, townhouse, condo (up to 16 units) $131.00 first unit + $26.00 each additional unit Condo, apartments (16 units and greater) $521.00 first 16 units + $10.50 each additional unit Commercial, institutional, industrial $437.00 first 10,000 SF of building + $62.50 each additional 10,000 SF or fraction thereof Natural Resources Management Permit - Excavation: 152.15 Number of Cubic Yards Fee 0 -100 $64.00 101 to 1,000 $64.00 first 100 CY + $26.50 each additional 100 CY or fraction thereof 1,001 to 10,000 $302.50 first 1,000 CY + $48.00 per each additional 1,000 CY or fraction 10,001 or more $734.50 first 10,000 CY + $48.00 per each additional 10,000 CY or fraction thereof Page 15 Park Dedication: 153.29 Proportional Park Dedication Calculations: Park dedication requirements shall be based upon the parkland demand created by the use contained within each subdivision as it relates to the generation of person- residents. The amount of parkland required for each person- resident is based on the need for parkland to achieve the park services standard which the City has set through its historic parkland development. The City standard is 0.00955 acre of parkland area needed for each person- resident. Where cash -in -lieu of land is taken, the value of the land shall be based on the benchmark values of raw land that are set by the City Council based on periodic review of market conditions. Present benchmark values are: Single family $150,000.00 per acre Multi- family $175,000.00 per acre Commercial $260,000.00 per acre Industrial $100,000.00 per acre Residential Subdivision Formula: Single Family = 3.2 persons /unit Townhouse = 2.1 persons /unit Apartment = 1.7 persons /unit (number of units) x (persons per unit) x (0.00955 acre) = total land area of dedication Example: Single family at 3 units /acre: 3 x 3.2 x 0.00955 = 0.0917 acre x $150,000 = $13,755.00 per acre or Each single family unit = 3.2 persons x 0.00955 acre = 0.03056 x $150,000 = $4,584.00 per unit Example: Townhouse at 6 units /acre: 6 x 2.1 x 0.00955 = 0.1203 x $175,000 = $21,052.50 per acre or Each townhouse unit = 2.1 persons x 0.00955 = 0.020055 x $175,000 = $3,509.63 per unit Example: Apartment at 18 units /acre 18 x 1.7 x 0.00955 = 0.2922 x $175,000 = $51,135.00 per acre or Each apartment unit = 1.7 persons x 0.00955 = 0.016235 x $175,000 = $2,841.13 per unit Page 16 )scri Commercial Subdivision Formula: Retail /Service = 2 employees per 1,000 square feet of building area Office = 3 employees per 1,000 square feet of building area Institutional = 1 employee per 1,000 square feet of building area Industrial = 1 employee per 1,000 square feet of building area Commercial /Office /Institutional 1 employee = 0.25 person- resident The fractional person- resident is based upon the more limited park services demanded by an employee (employee ball teams; picnic grounds; civic celebrations; etc.) plus certain park services related to the customer /client that patronizes the business on a per employee basis. The park dedication clause in the subdivision agreement should make it clear that the actual amount of park dedication to be charged will be based on the size of the building(s) to be erected. If land is taken rather than cash, the calculation would presume a single story building on each lot with the maximum % building coverage of the applicable zoning ilktrict in whinh the cnhdivicinn is lncat0d Example: (retail /service building square footage /1000) x number of employees per 1,000 sq. ft. = number of employees x 0.25 = number of person- equivalents x 0.00955 acres = acreage to be dedicated x $260,000 = cash dedication. or 1000 /1000 x 2 = 2 x 0.25 = 0.5 x 0.0095 = 0.0048 x $260,000 = $1,248.00 per 1,000 sq. ft. of building area. Example: (office building square footage /1000) x number of employees per 1,000 sq. ft. = number of employees x 0.25 = number of person - equivalents x 0.00955 acres = acreage to be dedicated x $260,000 = cash dedication. or 1000 /1000 x 3 = 3 x 0.25 = 0.75 x 0.0095 = 0.0071 x $260,000 = $1,846.00 per 1,000 sq. ft. of building area. Example: (institutional building square footage/ 1000) x number of employees per 1,000 sq. ft. = number of employees x 0.25 = number of person - equivalents x 0.00955 acres = acreage to be dedicated x $260,000 = cash dedication. or 1000 /1000 x 1 = 1 x 0.25 = 0.25 x 0.0095 = 0.0024 x $260,000 = $624.00 per 1,000 sq. ft. of building area. Page 17 a ON r Industrial 1 employee = 0.1 person- resident The fractional person- resident is based upon the even more limited park services demanded by an industrial employee (employee ball teams; picnic grounds; civic celebrations; etc.) The park dedication clause in the subdivision agreement should make it clear that the actual amount of park dedication to be charged will be based on the size of the building(s) to be erected. If land is taken rather than cash, the calculation would presume a single story building on each lot with the maximum % building coverage of the applicable zoning district in which the subdivision is located. Example: (industrial building square footage/ 1000) x number of employees per 1,000 sq. ft. = number of employees x 0.1 = number of person - equivalents x 0.00955 acres = acreage to be dedicated x $100,000 = cash dedication. or 1000 /1000 x 1 = 1 x 0.1 = 0.1 x 0.0095 = 0.001 x $100,000 = $100.00 per 1,000 sq. ft. of building area. Preliminary Plat $594.00 Storm Water Ponding Dedication: 153.29 Minimum 5% of platted area less major rights of way (50 foot half right of way or greater) Waiver of Platting $208.00 153.76 Page 18 5 " NO � .K UTILITY FEES 153.62(A) Sanitary Sewer: Service Unit Fee Remarks User rates: Trunk charge per SAC unit $266.00 Development cost w/ bldg permit Lateral benefit from trunk per front foot $26.00 Development cost Lateral cost project cost project cost Development cost Determined by Metro availability cost per SAC /SEF unit MCES City availability cost I per SAC /SEF unit 1 $300.00 w/ bldg permit Storm Sewer: Service Unit Fee Remarks Trunk charge per acre * *: Single family detached trunk per acre $5,208.00 Development cost Multiple residential trunk per acre $6,505.00 Development cost Commercial /industrial trunk I per acre $7,815.001 Development cost Lateral charge project cost I project costl Development cost Water Utility: Service Unit Fee Remarks User rates: Trunk charge per acre * $2,325.00 Development cost Lateral benefit from trunk per front foot $26.00 Development cost Lateral charge I project cost I project costl Development cost Supply & storage I per SAC /SEF unit 1 $817.00 w/ bldg permit ** Acreage will be calculated based on platted area less major rights of way (50 foot half right of way or greater) Utilities: Account maintenance fee for change within 30 days of previous $30.00 change After hours call -out non - emergency $75.00 per hour 51.39 Clear water discharge surcharges: 51.08 Correction not made single family $100.00 Correction not made non - single family $300.00 Inspection not completed single family $100.00 Inspection not completed non - single family $300.00 Prohibited reconnection made single family $300.00 Prohibited reconnection made non - single family $500.00 Page 19 Meter pricing - cost plus 20% 51.35 Service re- connection: 51.39 Deposit for council hearing $50.00 Service restoration fee $50.00 Testing of meter: 51.37 City test, sizes 5/8 ", 3/4" and 1" $50.00 City test, sizes 1 -1/2" and 2" positive displacement $75.00 Independent testing - all others, cost plus 20% Page 20 + AM - rz ZONING 155.400 Comprehensive Plan Amendment $625.00 Conditional Use $312.00 155.399 Interim Use Permit $562.00 Rezoning Planned Development District $1,666.00 Rezoning All Other Districts $594.00 Variances: 153.77 & 155.379 Residential $135.00 All others $281.00 Page 21 Section 2. Summary approved. The City Council hereby determines that the text of the summary marked "Official Summary of Ordinance No. ", a copy of which is attached hereto, clearly informs the public of the intent and effect of the ordinance. The City Council further determines that the publication of the title and such summary will clearly inform the public of the intent and effect of the ordinance. Section 3. Filing. The City Clerk shall file a copy of this ordinance in her office, which copy shall be available for inspection by any person during regular office hours. Section 4. Publication. The City Clerk shall publish the title and summary of this ordinance in the official newspaper of the City with notice that a printed copy of the ordinance is available for inspection by any person during regular office hours at the office of the City Clerk. Section 5. Effective Date. This ordinance shall take effect January 1, 2014. PASSED this 12th day of December, 2013. Mary Hamann - Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk CITY OF APPLE VALLEY ORDINANCE NO. AN ORDINANCE OF THE CITY OF APPLE VALLEY, MINNESOTA, AMENDING THE FEE SCHEDULE APPENDIX OF TITLE III OF THE CITY CODE BY ADJUSTING FEES AND CHARGES FOR VARIOUS PERMITS AND SERVICES IN THE CITY The following is the official summary of Ordinance No. approved by the City Council of Apple Valley on December 12, 2013. The Apple Valley City Code is amended by deleting, adding, and adjusting certain descriptions and fees and charges for cemetery fees, City fees and materials, consultant and engineering services, building inspections and permits, licenses and permits, subdivision and development fees, utility fees, and zoning, all effective January 1, 2014. A printed copy of the ordinance is available for inspection by any person during regular office hours in the office of the City Clerk at the Apple Valley Municipal Center, 7100 147th Street W., Apple Valley, Minnesota 55124. City of Apple Valley MEMO Public Works Department TO: Mayor, City Council and City Administrator FROM: Carol Blommel Johnson, Public Works Superintendent - Utilities DATE: December 12, 2013 SUBJECT: ORDINANCE AMENDING TITLE V "PUBLIC WORKS ", CHAPTER 51 OF THE CITY CODE ENTITLED "WATER AND SEWERS" BY AMENDING SECTIONS 51.08 AND SECTION 5 1. 10 REGULATING DISCHARGES INTO THE CITY SANITARY SEWER SYSTEM AND MAINTENANCE OF FIRE HYDRANTS Attached for consideration is a proposed ordinance amending Title V, Chapter 51 of the City Code regulating Water and Sewers. The proposed ordinance section 51.08 was prepared in regard to the City's sanitary sewer system by adding certain definitions; adding regulations against discharge or disposal of certain wastes into the city's sanitary sewer system; adding regulations of and inspections for sump pump systems; adding regulations for disposal of fats, oil and grease waste; adding regulations for disposal of sand and flammable wastes; and other miscellaneous provisions were amended or added. The proposed ordinance section 5 1. 10 was prepared in regard to private water hydrants located within the City. The amendment addresses the inspection, maintenance and repair of private water hydrants to ensure compliance with the Minnesota State Fire Code. Staff has worked with City Attorney Sharon Hills to prepare the proposed amendment. An edited copy and a clean copy of the ordinance section are attached to this memorandum. Staff met with Rascal's owner, Wanda Oland and manager, Bob Reding III, to discuss the ordinance language relating to disposal of fats, oil and grease waste into the City sanitary sewer system. The proposed regulations are standard practices their business already includes in their daily operations. Wanda commented that the proposed regulations are good business practices for the restaurant as well as the City. If the City Council agrees, the second reading of the proposed ordinance amendment can be scheduled for the December 26 City Council Agenda. Recommended Action: Accept First Reading of an Ordinance of the City of Apple Valley, Minnesota, Amending Title V, Chapter 51 Water and Sewers, by Amending Section 51.08 Sanitary Sewer Regulations and 5 1. 10 Fire Hydrants and Other Utility Appurtenances — First Reading. CBJ:clg Attachments c: Todd Blomstrom CITY OF APPLE VALLEY ORDINANCE NO. AN ORDINANCE OF THE CITY OF APPLE VALLEY, MINNESOTA, AMENDING TITLE V (PUBLIC WORKS), CHAPTER -51 OF THE CITY CODE, ENTITLED "WATER AND SEWERS," BY AMENDING SECTIONS 51.08 AND 5 1. 10 REGULATING DISCHARGES INTO THE CITY SANITARY SEWER SYSTEM AND MAINTENANCE OF WATER HYDRANTS. The City Council of Apple Valley ordains: Section 1 . Section 51.08 of the Apple Valley City Code is hereby amended to read as follows: Delete § 51.08 SANITARY SEWER REGULATIONS. sEwE (A) Definitions. The following terms as used in this section shall have the meanings as stated: Clear water means storm water; natural precipitation' melting snow; ground water; or any water flow from a roof or ground surface subsurface drainage down spout eave trout rainspout, yard drain, sump pump foundation drain yard fountain pond outdoor swimming pool, cistern overflow, or any other means to transmit natural precipitation and surface waters that is not required to be treated by state or federal law and often referred to as inflow and infiltration (1 &1) when it enters the sanitary sewer system Fats, Oils, and Grease (FOG) means any sewage or wastewater containing fat wax tallow, grease, or oil of animal or vegetable origin that is likely to solidify become viscous or become water insoluble. Industrial waste means any liquid or wastewater that is a by-product of or from industrial or commercial processes. Sanitary sewer system means the City of Apple Valley sanitary sewer system which includes all street lateral pipes or mains in the public rights —of -way or public easements main and intersecting sewer lines facilities and structures by which sewage or industrial wastes are collected transported treated and disposed The City of Apple Valley sanitary sewersystem does not include any plumbing lines or fixtures inside or a part of a building or premises served or service sewers from a building to the street lateral Sanitary sewer lateral means the sanitary sewer Ripe that conveys wastewater from a building or structure to the city' sanitary sewer system sewer main Sewage or wastewater means waste products carried by water through a sanitary sewer line or system from residences; public and private buildings or property' industrial commercial institutional or any other buildings or premises including the excrement or other discharge from the bodies of human beings or animals together with such groundwater infiltration and surface water as may be present. 1 Sewerage service means the use of and benefit from the city's sanitary sewer system including the collection transportation pumping treatment and final disposal of sewage Street lateral means the sanitary sewer pipe that conveys wastewater from the sanitary sewer lateral at the property lot line to the city' sanitary sewer system sewer main. Wastewater shall have the same meaning as sewage. It shall be unlawful for any owner, occupant or user of any premises to direct into or allow , pr-eeess water-, oil or- other- material her-eaftef by the eity exeluded to dr-ain ipAe the sanitary sewef system.. any discharge or disposal into the sanitary sewer system in violation of the provisions of the Section and the following: (1) All discharges into the sanitary sewer system shall comply with the Metropolitan Council Environmental Services Waste Discharge Rules 401.00 to 412.00 (Limitations on Discharges 2013), as may be amended from time to time (2)It is unlawful to discharge or dispose any of the following described wastes into the sanitary sewer system: (a) Fats, oils, or grease (FOG) directly or with water or other waste when more than 100 milligrams of FOG is rep sent per liter of water or waste Gasoline, benzene, naphtha fuel oil or other flammable or explosive liquid solid or as. (c) Garbage, except organic refuse such as has been properly shredded with a garbage disposal. (d) Ashes, cinders shavings feathers tar or other liquid or viscous substance ca pable of causing obstruction to the flow in the sewer system or other interference with the proper operation of the system. (e) Noxious or malodorous substances capable of creating a public nuisance (f) Clear water; subject to the additional requirements set forth herein (3) Direct disposal of fats oil and grease into the sanitary sewer system is strictly prohibited and any property use requiring the disposal of used fats oil and grease shall: (a) Keep, maintain and use a receptacle or dump station for the disposal of fats oils and grease; and (b) Establish a program for the regular removal of accumulated fats oil and grease from FOG receptacle or dump station. Fats, oil, and grease interceptors and grease traps shall be installed and used when liquid wastes contains FOG in excess of 100 milligrams per liter of wastewater or contribute to FOG buildup, blockages, and overflows in the sanitary sewersystem. Sand and flammable interceptors shall be installed and used when any sand and fl_ ammable wastes may be disposed into the sanitary sewer system; Interceptors shall be designed by a licensed and qualified engineer in compliance with the MN State Plumbing Code and approved by the City before installation 2 Notwithstanding the foregoing when the Public Works Director or Utilities Superintendent determines that certain groundwater or surface water is contaminated and should not be discharged into the storm water system said groundwater or surface water may be discharged or disposed into the sanitary sewer system provided such discharge is subject to all ap lip cable provisions and rules related to the Metropolitan Council special discharge permit requirements (C) Interceptor regulations and inspection and maintenance All interceptors for FOG sand and flammable wastes and grease traps as required herein are subject to the following_ (1) Where installed, all FOG sand and flammable interceptors and grease traps shall be maintained and the sanitary sewer lateral shall be kept clear by the owner, at owner's expense, and kept in continuously efficient operation at all times At such time that excessive FOG sand or flammables enter the sanitary sewer system which have contributed to buildup blockage or exceed design standards the City shall require the owner to develop a management plan which at a minimum will identify periodic inspection and maintenance intervals at least annually of the interceptor and sanitary sewer lateral or private sewer service If it is determined that annual maintenance intervals are not sufficient to eliminate buildup blockage or overflows in the sanitary sewer system the City may require the owner to establish a more frequent maintenance timeline (2) All interceptors shall be of a type and capacitygpproved by the public works director or designee and meet MCES Waste Discharge Rules 401.00 - 406.00 (2013) as amended and Chapter 4715 of the MN State Building Code and shall be located so as to be readily and easily accessible for cleaning and inspection. (3) Outdoor interceptors shall be constructed of impervious materials capable of withstanding abrupt and extreme changes in temperature (4) Indoor interceptors shall be of substantial construction watertight and equipped with easily removable covers which when bolted in place shall be gastight and watertight (5) Interceptors shall not be required for private residential properties. (D) Clear water discharge prevention and prohibition (1) No clear water shall be discharged directly or indirectly, into the city's sanitary sewer system. (2) All sump pump systems within the city shall meet the following requirements• (a) No sump pump system shall discharge any clear water into the city's sanitary sewer system; (b) The sump pump system design shall provide and operate year -round discharge of water through a permanently installed discharge line from the interior of the structure to the exterior of the structure from which the clear water is discharged either onto the property which the summa j2ump system serves or directly into the city's storm sewer system by direct connection thereto or into the abutting city street for discharge into the street drainage provided approval is first obtained through a license agreement from the public works director or designee; 3 (c) The sump pump system's permanent discharge line shall be made of material that complies with the Minnesota Plumbing Code and shall not have any connection fittings as to permit alterative flow path subsequent to installation; (d) If the sump pump system discharge line is connected directly to the city's storm sewers system approval by the city, then the discharge line shall have a check valve which shall be located within the property's boundaries and not within the public right -of -way and (e) The owner of the property from which a sump pump system discharge line is connected directly to the city's storm sewer system shall be responsible for the upkeep maintenance, and locating of the sump pump discharge line located within the public right-of- way. (3 ) Inspections. Inspections required. Apy property within the city that is connected to the city's sanitary sewer system shall be subject to a compliance inspection to determine whether the property's discharge of its clear water is in compliance with this Section and is not discharged into the city's sanitary sewer system. The property owner or occupant shall permit the city's designated inspector on the property and within any structure thereon to complete the inspection. The compliance inspection shall occur within 30 days of written notice from the city that a compliance inspection is required on the property. The compliance inspection shall occur at a reasonable time and in the manner as determined by the public works director. In lieu of a compliance inspection by the city inspector, the property owner or occupant may have the property inspected, at the sole expense of the owner or occu ap nt by a licensed 1p umber who shall inspect the property and file a certificate of compliance on a form provided by city, within 30 days of the city's notice of the required inspection. The licensed plumber who conducts the compliance inspection shall certify on the certificate of compliance that the property's discharge of clear water is in compliance or noncompliance with the provisions of this section. In the event that the inspector cannot complete the compliance inspection because the sewer sump pump basket and discharge piping is not readily accessible as required by the Minnesota State Plumbing Code the owner or occupant shall take all necessary steps to make the sewer sump pump basket and discharge piping readily eadily accessible for the re- inspection to be completed within 30 days of the date the inspector was at the property to conduct the initial inspection If the owner or occupant fails to make the sewer line sump pump basket and discharge piping accessible for inspection, such failure shall constitute a failure to comply with inspection requirements and subject to the monthly surcharge set forth herein. (b) Failure to comply with inspection requirements. If the property owner or occupant fails to permit or have completed a compliance inspection the city mgyqpply to the district court for an appropriate administrative search warrant authorizing the city to enter the property to conduct the inspection. 4 (c) Re- inspections. In the event that the discharge of clear water on the propertX is not in compliance with this Section a second compliance inspection shall be completed within 60 days of the notice of noncompliance to determine if the necessary corrections have been made and compliance with this Section has been met The second compliance inspection shall be subject to the requirements set forth above Thereafter, the property may be subject to re- inspections on an annual basis to confirm continued compliance Properties that are in compliance shall also be subject to re- inspections to confirm continued compliance. (d) Corrections. Upon notice that the discharge of clear water on the property is not in compliance with this Section the owner or occupant of the property shall immediate cease from discharging clear water in violation of this Section and shall make the necessary repairs and corrections to discharge the clear water in accordance with this Section Discharge of clear water in compliance with this Section shall be completed within 60 days of the date of notice of noncompliance. (e) Inspections with building permits If a city inspector is on aproperty for the purpose of a building permit inspection the city inspector has the authority to inspect the property for compliance with this Section without further notice to the property owner or occupant. (f) Inspections with water meter repair or replacement If the city's designate d personnel are on the property for the purpose of a water meter repair or replacement the city representative has the authority to inspect the property for compliance with this Section without further notice to the property owner or occupant (g)_ Surcharges. A monthly surcharge in an amount duly adopted by city council shall be assessed against the property on which clear water is discharged in violation of this Section. The monthly surcharge will be charged on the property's municipal utility billing statement. A monthly surcharge will be assessed and charged as follows: (1) an inspection as required herein has not been allowed by the property owner or occupant or a certificate of compliance has not been filed with the city within 30 days after the city's notice of inspection; (2) the property owner or occupant fails to make the sewer line sump pump basket and discharge piping readily available for the inspection; (3) the necessary corrections have not been made within the time specified; and (4) the property owner or occupant reconnects a clear water discharge line to the city's sanitary sewer system after it has been previously disconnected at the city's or a court's direction. A surcharge will be assessed for every month during which the property is not in compliance or the property owner has not made the sewer line sump pump basket and discharge piping readily available for the inspection whether the non - compliance has existed for the entire month or a portion thereof. The monthly surcharge for a re- connection will be charged for each month beginning with the month in which the inspection was completed or a certificate of compliance was filed confirming the previous disconnection through the end of the month in which the reconnection is subsequently disconnected (h) Temporary waiver. The city may grant a temporary waiver from the provisions of this Section where strict enforcement would cause a threat of damage or harm to other property, the environment or public safety because of circumstances unique to the individual property or due to weather conditions A written request for a temporary waiver must be first submitted to the public works director specifying the reasons for the temporary waiver. If 5 a temporary waiver is granted the property owner shall p4y an additional fee for wastewater sewerage service charges based on the number of gallons discharged into the city's sanitary sewer system as estimated by the public works director. The public works director may set conditions to the temporary waiver. The public works director may terminate the temporary waiver upon a failure to comply with any conditions imposed on the temporary waiver. The public works director must give a five -day written notice of the termination to the propert y owner and occupant setting forth the reasons for the termination After expiration or termination of a temporary waiver the property owner shall comply with the provisions of this Section Section 2 . Section 5 1. 10 of the Apple Valley City Code is hereby amended to read as follows: §51.10,'IRE HYDRANTS AND OTHER UTILITY APPURTENANCES. Delete (A) Private Water Hydrants 1. Purpose. This provision ensures compliance with the Minnesota State Fire Code which requires inspections of water hydrants and that all water hydrants are maintained in working order and kept in good repair for proper and operational use when public safety and fire protection is necessary. 2. Scope of application This provision shall apply to all water hydrants that are: a. Not city- owned; b. Not located within utility easements or water utilities intended to be under easement; C. Not located within city rights -of -way, or state or county rights -of -way under maintenance agreements with the City or d. Covered by a maintenance agreement with a private owner. 3. Inspections. All private water hydrants within the City shall be subject to an annual inspection and an inspection after each operation to ensure the hydrant is in good repair and in operational condition Inspections may be conducted by the owner through a person or company licensed in the state of Minnesota to complete fire protection inspections ( "Qualified Person ") or by the city pursuant to the owner's request and consent. If the inspection is to be conducted by the City, the property owner shall complete and submit to the City's Public Works a signed consent form as prescribed by the City_ If the inspection is conducted by a Qualified Person the property owner shall be responsible for submitting to the City's Public Works Department a Certificate of Compliance that is completed and signed by the Qualified Person The Certificate of Compliance shall be on a form provided b the City. 4. Maintenance and repair. If upon inspection it is determined a water hydrant is not in good repair, does not operate as or is otherwise in need of maintenance or repair, the 6 property owner shall in a timely manner, have the necessary maintenance repair or replacement completed by a Qualified Person or elect to have the City perform the work If the maintenance, repair or replacement is to be conducted by the City, the property owner shall complete and submit to the City's Public Works Department a signed consent form as prescribed by the City. If the City provides material(s), part(s) and labor to maintain repair or replace the water hydrant, then the property owner shall pay and be fully responsible for the cost of all material(s) and part(s), plus labor at such rate as determined by city council resolution All material parts and labor costs shall be included on the property owner's municipal utility billing statement as governed by this Chapter. If the maintenance, repair or replacement is conducted by a Qualified Person the property owner shall be responsible for submitting to the City's Public Works a Certificate of Compliance that is completed and signed by the Qualified Person. The Certificate of Compliance shall be on a form provided by the City. 5. Penalties and special assessment. All of the charges imposed by the City for any work completed as set forth in this Section shall be deemed delinquent if unpaid at the close of business on the due date shown on the municipal utilfty billing statement A penalty shall be charged on all delinquent balances at the rate set forth for delinquent municipal utility billing accounts as governed in this Chapter. The penalty charges shall be added to and become part of the delinquent balances. Any delinquent account balance which is more than 45 days past due may be assessed against the property as set forth elsewhere in this Chapter and as a "service charge" under Minnesota Statutes, Cha tep r 429. (B) Unlawful Use or Tampering. It shall be unlawful for any person other than an employee of the Public Works Department, the Fire Department, or Police Department who is engaged in authorized municipal work, to open, tamper with or otherwise use any fire hydrant, valve or other appurtenances to the water, sanitary sewer or storm sewer system without first obtaining authority to do so from the City Administrator Public Works Director, or Utilities Superintendent or designee. Section 3. Summary approved. The City Council hereby determines that the text of the summary marked "Official Summary of Ordinance No. ", a copy of which is attached hereto, clearly informs the public of the intent and effect of the ordinance. The City Council further determines that publication of the title and such summary will clearly inform the public of the intent and effect of the ordinance. Section 4. Filing. The City Clerk shall file a copy of this ordinance in her office, which copy shall be available for inspection by any person during regular office hours. Section 5. Publication. The City Clerk shall publish the title of this ordinance and the official summary in the official newspaper of the City with notice that a printed copy of the ordinance is available for inspection by any person during regular office hours at the office of the City Clerk. 7 Section 5 . Effective Date. This ordinance shall take effect upon its passage and publication. PASSED this day of , 2013. Mary Hamann - Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk 8 CITY OF APPLE VALLEY ORDINANCE NO. AN ORDINANCE OF THE CITY OF APPLE VALLEY, MINNESOTA, AMENDING TITLE V (PUBLIC WORKS), CHAPTER 51 OF THE CITY CODE, ENTITLED "WATER AND SEWERS, "BY AMENDING SECTIONS 51.08 AND 5 1. 10 REGULATING DISCHARGES INTO THE CITY SANITARY SEWER SYSTEM AND MAINTENANCE OF WATER HYDRANTS. The following is the official summary of Ordinance No. approved by the City Council of Apple Valley on Chapter 51, regulating the City's utility system, was amended to revise Section 51.08 regarding the city's sanitary sewer system by adding certain definitions, adding regulations against discharge or disposal of certain wastes into the city's sanitary sewer system, adding regulations of and inspections for sump pump systems, adding regulations for disposal of fats, oil and grease waste, sand and flammable wastes, and other miscellaneous provisions were amended or added. Section 5 1. 10 was also amended to provide for the inspection, maintenance and repair of all water hydrants within the city. A printed copy of the ordinance is available for inspection by any person during regular office hours at the office of the City Clerk at the Apple Valley Municipal Center, 7100 147th Street West, Apple Valley, Minnesota 55124. Effective date. This ordinance shall take effect upon its passage and publication. 9 12/12/2013 AIN i f d Chapter 511 Water and Sewers I Section 51.08 and 51.10 First Reading City Council Meeting: December 12, 2013 i 1 a ` "Ptepi�e` ortince amendrrie is Wastewater Utility Systems, s � 1. Volume Management. Unrnetered groundwater disch ante the wastewater collection system. a Conveyance Management: Discharge of grease, petro k" and other prohibited products into the wastewater` collection system. " Private Water Hydrants: Maintenance for fire protection. y j €a x, q 1 I 12/12/2013 • Volume Basis. Apple Val}ey generates approxirnate[y 13 billion gallons of , wastewater per year. iasteater is conveyed to the Metropolitan Collection System (W S), Wastewater disposal charges total $2.4 million per year for the 1 Cit of Apple Valley (approx.45 %of operating asst ). Operations Basis; Sewer backup claims comprise a signification portion of liability costs for cities and the League of Minnesota Cities Insurance Trust. t • A G K A .� a y; •� WAS INGTGN M S E t. a � At e PENN PIN - CA J CA V E R SC TT T • 2 12/12/2013 FOG r Fuel" Products Garbage Obstructions Noxious Substances Clear Water r` Sand Flammables h w i = f. • t E� T 4� Ordinance: Summary- FOG, Sand & Flai�rtial�l i i Reeptacle Required for FOG Disposal v� FOG Disposal Program Grease Trap, Interceptor or Flammable Waste Trap r , Grease Trap /Interceptor O&M Program k FOG in Sewer Main = Management Plan Sand or:Flarr enables in Sewer Main = Mgmt. Plan Inspection and Maintenance Program • 3 12/12/2013 A s ; AIMS 41 C _ 3,:i.`,",. ..'«s .r n... ..w'E =.�i �se3e -? #•: '� { tw -_ dam: G'�..c�'e.? -. 'm2 � '�i�a`z �' rte" `. H. Clear Water Discharges to Sanitry Serer" u f Discharge onto Property Discharge to Storm Server (license agree j 1 fi C • 4 12/12/2013 i Ordinance Summary R (Goal = Compliance through Education) Inspection Required Failure to Comply � `f>�i32ition i - Corte :'oi;s Inspection Authorized with Building Permit, M .; Replacement Surcharge for Non - Compliance temporary Waiver f G I. lnspecticin:' Annual requires ent to ensure and operational condition (aka - flushing). • Qualified persona — requires Certificate of Compliance or City,— requires Consent Agreement. 2. Maintenance and Repair • Qualified person — requires Certificate of Comp ra> City- requires Consent Agreement. �. i . i , • 5 12/12/2013 No charge for City to perfarm annual insp, City maintenance and repairs biped for ml Fees billed on Utility Bill - unpaid balances assessed a elinttuent accounts. IMP r u Ordinance, Amendment 51.08 and 51.14 i `.w December 12 2013: Fiat reading, C ommehis z„� 4 December 26, 2013: Second Reading and Consid . t' f 6 ... S City of Apple Valley MEMO Parks and Recreation Department 7100 - 147 Street West Apple Valley, MN 55124 952 / 953 -2300 TO: Mayor, City Council, and City Administrator FROM: Barry Bernstein, Director of Parks and Recreation DATE: November 21, 2013 SUBJECT: Appointment of Parks and Recreation Advisory Committee Youth Representative Committee member Nick Suchy has moved out of Apple Valley and resigned his position as Youth Representative of the Parks and Recreation Advisory Committee. Though his time of service was short, Mr. Suchy provided a youth's perspective on many topics brought forward to the committee. His resignation leaves a mid -term opening. Kanika Gupta has come forward as a candidate to potentially fill this position for the remainder of the term, expiring March 2016. Her committee questionnaire has been provided to you under separate cover. Ms. Gupta is currently a junior at Eastview High School and an active member of the debate, speech, and tennis teams. Staff has met with Ms. Gupta and recommends appointing her as Youth Representative of the Parks and Recreation Advisory Committee. Please let me know if you would like additional information regarding the Youth Representative position of the Committee. Action Requested: Motion to adopt the resolution appointing Kanika Gupta to fill the Youth Representative vacancy of the Parks and Recreation Advisory Committee with a term expiration of March 1, 2016. DMPM H.Com- Nots :2013.youth rep appt.doc CITY OF APPLE VALLEY RESOLUTION NO. 2013- A RESOLUTION APPOINTING PARKS & RECREATION ADVISORY COMMITTEE MEMBER WHEREAS, Section 32.36 of the Apple Valley City Code, as amended, provides for appointment by the City Council of members of the Parks & Recreation Advisory Committee; and WHEREAS, a vacancy now exists on the Parks & Recreation Advisory Committee due to the resignation of Youth Representative Nick Suchy; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Apple Valley, Dakota County, Minnesota, that Kanika Gupta is hereby appointed to the Parks & Recreation Advisory Committee for a term expiring March 1, 2016. BE IT FURTHER RESOLVED that members of the Parks & Recreation Advisory Committee are then as follows: Name Term Expires 1. Lee Strom March 1, 2014 2. Patrick Sullivan, Jr. March 1, 2014 3. Brenton Schulz March 1, 2015 4. Vacant March 1, 2015 5. Kanika Gupta (Youth Rep) March 1, 2016 6. Noel Hammill March 1, 2016 7. Cindy Hart March 1, 2016 ADOPTED this 12th day of December, 2013. Mary Hamann - Roland, Mayor ATTEST: Pamela J. Gackstetter, City Clerk 8. City of Apple Valley MEMO City Clerk's Office TO: Mayor, City Council, and City Administrator FROM: Pamela Gackstetter, City Clerk DATE: December 9, 2013 SUBJECT: CALENDAR OF EVENTS Following are upcoming events for your calendars: Day /Date Time Location Event Tue. /Dec. 10 10:30 a.m. Senior Center Apple Valley Seniors Holiday Party Wed. /Dec. 11 11:30 a.m. Old Chicago Chamber Holiday Luncheon Thur. /Dec. 12 5:30 p.m. Municipal Center Informal City Council Meeting Thur. /Dec. 12 7:00 p.m. Municipal Center Regular City Council Meeting Fri. /Dec. 13 11:30 a.m. -1:00 p.m. Eagan Community Dakota -Scott Workforce Investment Center Board Awards Wed. /Dec. 18 7:00 p.m. Municipal Center Planning Commission Tue. /Dec. 24 City Offices Closed Christmas Floater Wed. /Dec. 25 City Offices Closed Christmas Holiday Observed Thur. /Dec. 26 7:00 p.m. Municipal Center Regular City Council Meeting Wed. /Jan. 1 City Offices Closed New Year's Day Thur. /Jan. 2 7:00 p.m. Municipal Center Parks & Recreation Committee Tue. /Jan. 7 7:30 -9:00 a.m. Augustana Health Chamber Coffee Connection Care Center Wed. /Jan. 8 7:00 p.m. Municipal Center Traffic Safety Advisory Committee Thur. /Jan. 9 5:30 p.m. Municipal Center Informal City Council Meeting Thur. /Jan. 9 7:00 p.m. Municipal Center Regular City Council Meeting Wed. /Jan. 15 7:00 p.m. Municipal Center Planning Commission Mon. /Jan. 20 City Offices Closed Martin Luther King Jr. Day Tue./Jan. 21 2:00 p.m. Municipal Center Cemetery Advisory Committee Wed. /Jan. 22 9:00 a.m. Municipal Center Firefighters Relief Association Thur. /Jan, 23 4:30 -6:30 p.m. James Barton Chamber Business After Hours Design - Build - Thur./Jan. 23 6:00 p.m. Municipal Center Special EDA Meeting Thur. /Jan. 23 7:00 p.m. Municipal Center Regular City Council Meeting* Each of the above -noted events is hereby deemed a Special Meeting of the City Council, the purpose being informational or social gathering. Only at events marked with an asterisk will any action of the Council take place. :Sam R55CKR2 L( -i3100 CITY OF APF .LLEY 12/: 8:19:21 Council Check Register by GL Page - 1 Council Check Register and Summary 10/28/2013 -- 12/6/2013 Check # Date Amount Suppl / Expla PO # Doc No Inv No Account No Subledger Account Description Business Unit 2939 121612013 100066 BECKER ARENA PRODUCTS INC 328.89 IA1- CORNER RED PADS /CLOTH /BRL29071749 238181 96619 5210.6229 GENERAL SUPPLIES ARENA 1 BUILDING MAINTENANCE 43,537.4 IA2- DESSICANT DEHUMIDIFIER 00051514 236237 96602 4932.6740 2013162P CAPITAL OUTLAY - MACH /EQ /OTHER FUTURE CAPITAL PROJECTS 43,866.29 2940 12/6/2013 100068 BELLBOY CORPORATION 2,606.63 LIQ #1 00004928 238393 40473700 5015.6510 LIQUOR LIQUOR #1 STOCK PURCHASES 28.35 FREIGHT #1 00004928 238393 40473700 5015.6550 FREIGHT ON RESALE MDSE LIQUOR #1 STOCK PURCHASES 313.80 LIQ #1 00004928 238394 40597300 5015.6510 LIQUOR LIQUOR #1 STOCK PURCHASES 4.05 FREIGHT #1 00004928 238394 40597300 5015.6550 FREIGHT ON RESALE MDSE LIQUOR #1 STOCK PURCHASES 645.00 LIQ #1 00004928 238395 40608300 5015.6510 LIQUOR LIQUOR #1 STOCK PURCHASES 4.05 FREIGHT #1 00004928 238395 40608300 5015.6550 FREIGHT ON RESALE MDSE LIQUOR #1 STOCK PURCHASES 3,756.69 LIQ #1 00004928 238396 40684700 5015.6510 LIQUOR LIQUOR #1 STOCK PURCHASES 47.25 FREIGHT #1 00004928 236396 40684700 5015.6550 FREIGHT ON RESALE MDSE LIQUOR #1 STOCK PURCHASES 213.00 LIQ #2 00004928 238397 40373400 5055.6510 LIQUOR LIQUOR #2 STOCK PURCHASES 2.70 FREIGHT #2 00004928 238397 40373400 5055.6550 FREIGHT ON RESALE MDSE LIQUOR #2 STOCK PURCHASES 844.85 LIQ #2 00004928 238398 40473800 5055.6510 LIQUOR LIQUOR #2 STOCK PURCHASES 8.10 FREIGHT #2 00004928 238398 40473800 5055.6550 FREIGHT ON RESALE MDSE LIQUOR #2 STOCK PURCHASES 74.50 LIQ #2 00004928 238399 40597400 5055.6510 LIQUOR LIQUOR #2 STOCK PURCHASES 1.35 FREIGHT #2 00004928 238399 40597400 5055.6550 FREIGHT ON RESALE MDSE LIQUOR #2 STOCK PURCHASES 436.50 LIQ #2 00004928 238400 40608400 5055.6510 LIQUOR LIQUOR #2 STOCK PURCHASES 2.70 FREIGHT #2 00004928 238400 40608400 5055.6550 FREIGHT ON RESALE MDSE LIQUOR #2 STOCK PURCHASES 60.00 LIQ #2 00004928 238401 40686600 5055.6510 LIQUOR LIQUOR #2 STOCK PURCHASES 1.35 FREIGHT #2 00004928 238401 40686600 5055.6550 FREIGHT ON RESALE MDSE LIQUOR #2 STOCK PURCHASES 276.40 LIQ #2 00004928 238402 40684800 5055.6510 LIQUOR LIQUOR #2 STOCK PURCHASES 5.40 FREIGHT #2 00004928 238402 40684800 5055.6550 FREIGHT ON RESALE MDSE LIQUOR #2 STOCK PURCHASES 2,479.90 LIQ #3 00004928 238403 40473900 5085.6510 LIQUOR LIQUOR #3 STOCK PURCHASES 24.30 FREIGHT #3 00004928 238403 40473900 5085.6550 FREIGHT ON RESALE MDSE LIQUOR #3 STOCK PURCHASES 86.75 LIQ #3 00004928 238404 40597500 5085.6510 LIQUOR LIQUOR #3 STOCK PURCHASES 1.35 FREIGHT #3 00004928 238404 40597500 5085.6550 FREIGHT ON RESALE MDSE LIQUOR #3 STOCK PURCHASES 401.52 LIQ #3 00004928 238405 40585900 5085.6510 LIQUOR LIQUOR #3 STOCK PURCHASES 336.00 WINE #3 00004928 238405 40585900 5085.6520 WINE LIQUOR #3 STOCK PURCHASES 8.10 FREIGHT #3 00004928 238405 40585900 5085.6550 FREIGHT ON RESALE MDSE LIQUOR #3 STOCK PURCHASES 456,00 LIQ #3 00004928 238406 40608500 5085.6510 LIQUOR LIQUOR #3 STOCK PURCHASES 2.70 FREIGHT #3 00004928 238406 40608500 5085.6550 FREIGHT ON RESALE MDSE LIQUOR #3 STOCK PURCHASES 86.75 LIQ #3 00004928 238407 40684900 5085.6510 LIQUOR LIQUOR #3 STOCK PURCHASES 1.35 FREIGHT #3 00004928 238407 40684900 5085.6550 FREIGHT ON RESALE MDSE LIQUOR #3 STOCK PURCHASES 363.00 LIQ #3 00004928 238408 40786300 5085.6510 LIQUOR LIQUOR #3 STOCK PURCHASES 2.70 FREIGHT #3 00004928 238408 40786300 5085.6550 FREIGHT ON RESALE MDSE LIQUOR #3 STOCK PURCHASES 13, 583.09 CITY OF APPLE VALLEY 12/5/2013 8:19:21 R55CKR2 LOGIS100 Council Check Register by GL Page - 2 Council Check Register and Summary 10/28/2013- 12/6/2013 C heck # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledge Account Description Busines Unit 2941 12/6/2013 100776 BELLBOY CORPORATION BAR SUPPLY Continued... 68.40 NOTAX #1 00005413 238364 89308800 5015.6545 NON- TAXABLE MISC FOR RESALE LIQUOR #1 STOCK PURCHASES 63.25 NOTAX #1 00005413 238365 89381900 5015.6545 NON - TAXABLE MISC FOR RESALE LIQUOR #1 STOCK PURCHASES 124.96 NOTAX #2 00005413 238366 6383000 5055.6545 NON- TAXABLE MISC FOR RESALE LIQUOR #2 STOCK PURCHASES 74.15 NOTAX #2 00005413 238367 89308900 5055.6545 NON - TAXABLE MISC FOR RESALE LIQUOR #2 STOCK PURCHASES 37.50 TAX #3 00005413 238368 89309000 5085.6540 TAXABLE MISC FOR RESALE LIQUOR #3 STOCK PURCHASES 86.20 NOTAX #3 00005413 238369 89309000 5085.6545 NON- TAXABLE MISC FOR RESALE LIQUOR #3 STOCK PURCHASES 414.78 NOTAX #3 00005413 238370 6385800 5085.6545 NON - TAXABLE MISC FOR RESALE LIQUOR #3 STOCK PURCHASES 869.24 2942 12/612013 100072 BRAUN INTERTEC CORPORATION 430.75 CONSTR MATERIALS TESTING -QPP 238174 377575 1960.6269 2012142G REPAIRS -OTHER CONTINGENCY 430.75 2943 12/6/2013 100319 CENTERPOINT ENERGY 631.04 FIRE STN 1 OCT 238028 55888184 1340.6256 UTILITIES- NATURAL GAS FIRE BLDG &GROUNDS MNTC 160.80 FIRE STN 2 OCT 238029 55851539 1340.6256 UTILITIES - NATURAL GAS FIRE BLDG & GROUNDS MNTC 141.78 FIRE STN 3 OCT 238030 55533657 1340.6256 UTILITIES- NATURAL GAS FIRE BLDG & GROUNDS MNTC 2,739.64 IA2 OCT 238031 55978928 5265.6256 UTILITIES- NATURAL GAS ARENA 2 BLDG MAINTENANCE -HAYL z, 81.51 WELL 1 OCT 238032 55887046 5320.6256 UTILITIES - NATURAL GAS WATER WELL /BOOSTER STN MNT /kt 43.58 WELL 2 OCT 238033 55675664 5320.6256 UTILITIES- NATURAL GAS WATER WELL /BOOSTER STN MNT /RPi: 105.40 WELL 4 OCT 238034 55851604 5320.6256 UTILITIES- NATURAL GAS WATER WELL /BOOSTER STN MNT /Ri is 102.51 WELL 5 OCT 238035 55851562 5320.6256 UTILITIES- NATURAL GAS WATER WELL /BOOSTER STN MNT /RI r 700.36 UTIL WTP OCT 238036 55877872 5325.6256 UTILITIES- NATURAL GAS WATER TREATMENT FCLTY MNTC /FI 18.34 460 REFLECTION RD OCT 238037 75761361 5380.6256 UTILITIES - NATURAL GAS SEWER LIFT STN REPAIR & MNTC 744.16 GOLF OCT 238038 96338967 5110.6256 UTILITIES- NATURAL GAS GOLF CLUBHOUSE BUILDING 643.63 CMF STRG BLDG 1 OCT 238039 56034416 1540.6256 UTILITIES - NATURAL GAS CMF BUILDINGS & GROUNDS MNTG 260.47 CMF STRG BLDG 2 OCT 238040 55793483 1540.6256 UTILITIES - NATURAL GAS CMF BUILDINGS & GROUNDS MNTC 48.04 CMF STRG BLDG 3 OCT 238041 56696487 1540.6256 UTILITIES- NATURAL GAS CMF BUILDINGS & GROUNDS MNTC 51.43 SWIM BLDG OCT 238042 56284078 1940.6256 UTILITIES - NATURAL GAS AQUATIC SWIM CENTER 45.99 SWIM PARK OCT 238043 79512695 1940.6256 UTILITIES - NATURAL GAS AQUATIC SWIM CENTER 33.79 HAGEMEISTER PK OCT 238044 56100324 1730.6256 UTILITIES- NATURAL GAS PARK BUILDING MAINTENANCE 118.70 VAL MID PK OCT 238045 55611420 1730.6256 UTILITIES- NATURAL GAS PARK BUILDING MAINTENANCE 31.69 DELANEY PARK OCT 238046 55372148 1730.6256 UTILITIES - NATURAL GAS PARK BUILDING MAINTENANCE 24.67 HUNTINGTON PK OCT 238047 56346620 1730.6256 UTILITIES- NATURAL GAS PARK BUILDING MAINTENANCE 42.23 GALAXIE PK OCT 238048 55848238 1730.6256 UTILITIES - NATURAL GAS PARK BUILDING MAINTENANCE 42.93 AV EAST PK OCT 238049 55851521 1730.6256 UTILITIES- NATURAL GAS PARK BUILDING MAINTENANCE 100.45 TEEN CENTER OCT 238050 56281637 1730.6256 UTILITIES- NATURAL GAS PARK BUILDING MAINTENANCE 1,443.02 AVCC OCT 238051 55686299 1900.6256 UTILITIES - NATURAL GAS AV COMMUNITY CENTER 514.82 HCSC OCT 238052 79615332 1920.6256 UTILITIES- NATURAL GAS SENIOR CENTER 48.31 SWIM OCT 238053 78955218 1940.6256 UTILITIES - NATURALGAS AQUATIC SW ITER !r R55CKR2 1_0vi6100 CITY OF APF LEY 12/E 8:19:21 Council Check Register by GL Page - 3 Council Check Register and Summary 10/28/2013- 12/6/2013 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 2943 1216/2013 100319 CENTERPOINT ENERGY Continued... 164.77 REDWOOD OCT 238054 55612972 1930.6256 UTILITIES - NATURAL GAS REDWOOD POOL 272.22 LIQ 1 OCT 238055 56265598 5025.6256 UTILITIES- NATURAL GAS LIQUOR #1 OPERATIONS 85.70 LIO 2 OCT 238056 55533673 5065.6256 UTILITIES - NATURAL GAS LIQUOR #2 OPERATIONS 9,441.98 2944 12/612013 100102 COLLEGE CITY BEVERAGE 7,052.40 BEER #1 00000114 238424 433324 5015,6530 BEER LIQUOR #1 STOCK PURCHASES 55.65 TAX #1 00000114 238424 433324 5015.6540 TAXABLE MISC FOR RESALE LIQUOR #1 STOCK PURCHASES 25.90- CMBEER #1 00000114 238425 2041 5015.6530 BEER LIQUOR #1 STOCK PURCHASES 101.00 BEER #1 00000114 238426 8061 5015.6530 BEER LIQUOR #1 STOCK PURCHASES 12,366.90 BEER #1 00000114 238427 433349 5015.6530 BEER LIQUOR #1 STOCK PURCHASES 8.40- CMBEER #1 00000114 238427 433349 5015.6530 BEER LIQUOR #1 STOCK PURCHASES 81.00 BEER #1 00000114 238428 8202 5015.6530 BEER LIQUOR #1 STOCK PURCHASES 1,181.40 BEER #1 00000114 238429 433365 5015.6530 BEER LIQUOR #1 STOCK PURCHASES 10,148.95 BEER #1 00000114 238430 433373 5015.6530 BEER LIQUOR #1 STOCK PURCHASES 7,593.20 BEER #1 00000114 238431 433399 5015.6530 BEER LIQUOR #1 STOCK PURCHASES 168.00 WINE #1 00000114 238431 433399 5015.6520 WINE LIQUOR #1 STOCK PURCHASES 9,228.60 BEER #1 00000114 238432 433423 5015.6530 BEER LIQUOR #1 STOCK PURCHASES 18.55 TAX #1 00000114 238432 433423 5015.6540 TAXABLE MISC FOR RESALE LIQUOR #1 STOCK PURCHASES 307.50 BEER #1 00000114 238433 433430 5015.6530 BEER LIQUOR #1 STOCK PURCHASES 1,091.75 BEER #2 00000114 238434 130939 5055.6530 BEER LIQUOR #2 STOCK PURCHASES 18.55 TAX #2 00000114 238434 130939 5055.6540 TAXABLE MISC FOR RESALE LIQUOR #2 STOCK PURCHASES 149.00 BEER #2 00000114 238435 8029 5055.6530 BEER LIQUOR #2 STOCK PURCHASES 4,988.05 BEER #2 00000114 238436 433358 5055.6530 BEER LIQUOR #2 STOCK PURCHASES 4,123.75 BEER #2 00000114 238437 433381 5055.6530 BEER LIQUOR #2 STOCK PURCHASES 2,452.30 BEER #2 00000114 238438 433403 5055:6530 BEER LIQUOR #2 STOCK PURCHASES 15.00 TAX #2 00000114 238438 433403 5055.6540 TAXABLE MISC FOR RESALE LIQUOR #2 STOCK PURCHASES 3,251.50 BEER #2 00000114 238439 433431 5055.6530 BEER LIQUOR #2 STOCK PURCHASES 4,192.95 BEER #3 00000114 238440 433323 5085.6530 BEER LIQUOR #3 STOCK PURCHASES 13.95 TAX #3 00000114 238440 433323 5085.6540 TAXABLE MISC FOR RESALE LIQUOR #3 STOCK PURCHASES 2,125.40 BEER #3 00000114 238441 433334 5085.6530 BEER LIQUOR #3 STOCK PURCHASES 495.40 BEER #3 00000114 238442 433344 5085.6530 BEER LIQUOR #3 STOCK PURCHASES 4,962.40 BEER #3 00000114 238443 940261 5085.6530 BEER LIQUOR #3 STOCK PURCHASES 55.80 TAX #3 00000114 238443 940261 5085.6540 TAXABLE MISC FOR RESALE LIQUOR #3 STOCK PURCHASES 9,736.10 BEER #3 00000114 238444 433372 5085.6530 BEER LIQUOR #3 STOCK PURCHASES 2,173.75 BEER #3 00000114 238445 433400 5085.6530 BEER LIQUOR #3 STOCK PURCHASES 88,114.50 2946 12/6/2013 100129 DAKOTA AWARDS S ENGRAVING 182.75 FIRE - LASERABLE PLASTIC PAR TAG)0073455 238176 10553 1330.6281 UNIFORM /CLOTHING ALLOWANCE FIRE OPERATIONS CITY OF APPLE VALLEY 12/5/2013 8:19:21 R55CKR2 LOGIS100 Council Check Register by GL Page - 4 Council Check Register and Summary 10/28/2013- 12/6/2013 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger A ccount Descrip Business Unit -- -- - 2945 12/6/2013 100129 DAKOTA AWARDS & ENGRAVING Continued... 78.74 POL- PLAQUE FOR CAPT M MARBEW0072785 238182 10615 1200.6281 UNIFORM /CLOTHING ALLOWANCE POLICE MANAGEMENT 261.49 2946 12/6/2013 100133 DAY DISTRIBUTING CO 2 BEER #1 00000115 238417 727436 5015.6530 BEER LIQUOR #1 STOCK PURCHASES 36.80 TAX #1 00000115 238417 727436 5015.6540 TAXABLE MISC FOR RESALE LIQUOR #1 STOCK PURCHASES 2 BEER #1 00000115 238418 729314 5015.6530 BEER LIQUOR #1 STOCK PURCHASES 21.50 TAX #1 00000115 238418 729314 5015.6540 TAXABLE MISC FOR RESALE LIQUOR #1 STOCK PURCHASES 1,123.50 BEER #2 00000115 238419 728429 5055.6530 BEER LIQUOR #2 STOCK PURCHASES 941.30 BEER #2 00000115 238420 729313 5055.6530 BEER LIQUOR #2 STOCK PURCHASES 21.25- CMBEER #3 00000115 236421 26533 5085.6530 BEER LIQUOR #3 STOCK PURCHASES 1,980.10 BEER #3 00000115 238422 727439 5085.6530 BEER LIQUOR #3 STOCK PURCHASES 22.40 TAX #3 00000115 238422 727439 5085.6540 TAXABLE MISC FOR RESALE LIQUOR #3 STOCK PURCHASES 689.20 BEER #3 00000115 238423 728436 5085.6530 BEER LIQUOR #3 STOCK PURCHASES 66.80 TAX #3 00000115 238423 728436 5085.6540 TAXABLE MISC FOR RESALE LIQUOR #3 STOCK PURCHASES 9,204.20 2947 12/6/2013 120313 FASTENAL COMPANY 22.00 PK -PLOW BOLTS 00072968 238183 MNLAK96340 1765.6215 EQUIPMENT -PARTS PARK EQUIPMENT MAINTENANCE 1 35.98 CEM- PLASTIC SCOOP SHOVELS 238184 MNLAK96479 5605.6211 SMALL TOOLS & EQUIPMENT CEMETERY 157.98 2948 1216/2013 100168 FERRELLGAS 23 2.01 STR -LPG PROPANE 00035206 238083 1079023462 1630.6212 MOTOR FUELS /OILS STREET EQUIPMENT MAINTENANCE 232.01 2949 12/612013 100491 GREATER TWIN CITIES UNITED WAY 100.00 UNITED WAY DEDUCTION 238216 1203131447435 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 100.00 2950 12/6/2013 101401 IAAP 128.0 REC- MEMBERSHIP RENEWAL PERKINS 238309 9565127 1700.6280 DUES & SUBSCRIPTIONS PARK &RECREATION MANAGEMEN f 128.00 2951 12/612013 131791 IRRIGATION BY DESIGN INC 13 1.75 PK -IRRIG RPR COBBLESTONE EAS - D0049833 238185 142826 1720.6249 OTHER CONTRACTUAL SERVICES PARK GROUNDS MAINTENANCE 131.75 2952 12/612013 101696 LAW ENFORCEMENT LABOR SERV 1,665.00 POL UNION DUES #71 238206 1203131447431' 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLE BAL SHEET R55CKR2 LOGIS100 CITY OF APP ALLEY 12/: 8:19:21 Council Check Register by GL Page - 5 Council Check Register and Summary 10/28/2013- 12/6/2013 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Descrip Business U nit 2952 12/6/2013 101696 LAW ENFORCEMENT LABOR SERV Continued... 1,665.00 2953 12/612013 100279 LAW ENFORCEMENT LABOR SERVICES 405. SGT UNION DUES #243 238213 1203131447432 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 405.00 2954 12/6/2013 102103 M A ASSOCIATES 344.50 FIRE - CLEANING CART /MISC SUPPL00073458 238188 6312 1340.6229 GENERAL SUPPLIES FIRE BLDG & GROUNDS MNTC 344.50 2956 12/6/2013 138249 MINNESOTA ENVIRONMENTAL FUND 7 0.00 MINNESOTA ENVIRONMENTAL FUND 238211 12031314474315 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 70.00 2966 12/612013 100348 MTI DISTRIBUTING CO 199.82 PK -PARTS FOR IRRIG RPR 00035349 238276 93466700 1780.6215 EQUIPMENT -PARTS PARK HIGH SCHOOL #4 FIELDS 33.55 GOLF -NUT LOCK 00035360 238277 93372300 5155.6229 GENERAL SUPPLIES GOLF EQUIPMENT MAINTENANCE 348.07 GOLF - LINKASM 00035360 238278 93372301 5155.6215 EQUIPMENT -PARTS GOLF EQUIPMENT MAINTENANCE 1,108.81 GOLF -COST OF FIXING THE SPRAY ®0035360 238279 93387300 5155,6265 REPAIRS- EQUIPMENT GOLF EQUIPMENT MAINTENANCE 267.10 GOLF -8" HEAD, HANDLE FOR IRRG 00035360 238280 93048200 5155.6215 EQUIPMENT -PARTS GOLF EQUIPMENT MAINTENANCE 2,57 3.12 GOLF -BLOW OUT IRRIG SYSTEM 00035360 238281 93590000 5160.6265 REPAIRS- EQUIPMENT GOLF IRRIGATION MAINTENANCE 4,530.47 2957 12/6/2013 118834 OPEN YOUR HEART 12 3.93 OPEN YOUR HEART DEDUCTION 238207 12031314474311 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 123.93 2958 1216/2013 110967 O'REILLYAUTOMOTIVE INC 10.12 POL -OIL FILTER 00048564 238282 3245475276 1210.6215 EQUIPMENT -PARTS POLICE FIELD OPERATIONS /PATROL' 56.39 POL -WIPER BLADES, HOSE CLAMP,00048564 238283 3245472901 1210.6215 EQUIPMENT -PARTS POLICE FIELD OPERATIONS /PATROL 1.25- SHOP - DISCOUNT 00048564 238284 20131130 1530.6333 GENERAL -CASH DISCOUNTS CMF SHOP EQUIP MNTC & REPAIR 65.26 2959 12/6/2013 100280 POPP COMMUNICATIONS 15.17 REDWOOD LD ACCESS NOV 2013 238090 992147043 1730.6237 TELEPHONE /PAGERS PARK BUILDING MAINTENANCE 11.45 AVCC LD ACCESS NOV 2013 238090 992147043 1900.6237 TELEPHONE /PAGERS AV COMMUNITY CENTER 3.73 GOLF LD ACCESS NOV 2013 238090 992147043 5145.6237 TELEPHONE /PAGERS GOLF SHOP BUILDING MAINTEN,'d 1 7.45 IA1 LD ACCESS NOV 2013 238090 992147043 5210.6237 TELEPHONE /PAGERS ARENA 1 BUILDING MAINTENANCE 3.71 IA2 LD ACCESS NOV 2013 238090 992147043 5265.6237 TELEPHONE /PAGERS ARENA 2 BLDG MAINTENANCE-I IAv c 41.51 R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/5/2013 8:19:21 Council Check Register by GL Page- 6 Council Check Register and Summary 10/28/2013- 1216/2013 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 2969 12/6/2013 100280 POPP COMMUNICATIONS Continued... 2960 12/6/2013 118481 STONEBROOKE EQUIPMENT 931.95 UTIL- CUTTING EDGE KIT 238259 28040 5345.6215 EQUIPMENT -PARTS WATER EQUIPNEHICLE /MISC MIJTC 931.95 UTIL- CUTTING EDGE KIT 238259 28040 5390.6215 EQUIPMENT -PARTS SWR EQUIPNEHICLE MISC MNTC /RP 1,863.90 2961 12/612013 100478 TRANS ALARM INC 198.00 LIQ #3- REPLACE BATTERIES 00071228 238094 SV147734 5095.6265 REPAIRS- EQUIPMENT LIQUOR #3 OPERATIONS 202.50 FIRE - TRBLSHTAND RPRATAFS1 00073452 238199 SV148089 1340.6265 REPAIRS - EQUIPMENT FIRE BLDG & GROUNDS MNTC 113.05 UTIL WELL ALARM -4TH QTR 00043354 238300 RMR888031 5320.6249 OTHER CONTRACTUAL SERVICES WATER WELL /BOOSTER STN MM7RP1< 113.05 UTIL WELL ALARM -4TH QTR 00043354 238301 RMR887974 5320.6249 OTHER CONTRACTUAL SERVICES WATER WELL /BOOSTER STN MNT /R4 r; 113.05 UTIL WELL ALARM -4TH QTR 00043354 238302 RMR887868 5320.6249 OTHER CONTRACTUAL SERVICES WATER WELL /BOOSTER STN MNT /RPR 739.65 2962 1216/2013 100097 ULTIMATE SAFETY CONCEPTS INC 2,350.00 FIRE - ANNUALAIR PAK FLOW TEST 00035259 238200 152654 1330.6265 REPAIRS- EQUIPMENT FIRE OPERATIONS 2,350.00 2963 1216/2013 122010 VINOCOPIA 396.00 WINE #1 00046257 238409 86711 5015.6520 WINE LIQUOR #1 STOCK PURCHASES 1,088.00 WINE #1 00046257 238410 87549 5015.6520 WINE LIQUOR #1 STOCK PURCHASES 15.00 FREIGHT #1 00046257 238410 87549 5015.6550 FREIGHT ON RESALE MDSE LIQUOR #1 STOCK PURCHASES 88.00 WINE #1 00046257 238411 87834 5015.6520 WINE LIQUOR #1 STOCK PURCHASES 2.50 FREIGHT #1 00046257 238411 87834 5015.6550 FREIGHT ON RESALE MDSE LIQUOR #1 STOCK PURCHASES 532.00 WINE #2 00046257 238412 86707 5055.6520 WINE LIQUOR #2 STOCK PURCHASES 120.00 WINE #2 00046257 238413 87550 5055.6520 WINE LIQUOR #2 STOCK PURCHASES 1.50 FREIGHT #2 00046257 238413 87550 5055.6550 FREIGHT ON RESALE MDSE LIQUOR #2 STOCK PURCHASES 184.00 WINE #2 00046257 238414 88132 5055.6520 WINE LIQUOR #2 STOCK PURCHASES 5.00 FREIGHT #2 00046257 238414 88132 5055.6550 FREIGHT ON RESALE MDSE LIQUOR #2 STOCK PURCHASES 108.25 LIQ #3 00046257 238415 86709 5085.6510 LIQUOR LIQUOR #3 STOCK PURCHASES 1,416.00 WINE #3 00046257 238415 86709 5085.6520 WINE LIQUOR #3 STOCK PURCHASES 36,75 TAX #3 00046257 238416 87551 5085.6540 TAXABLE MISC FOR RESALE LIQUOR #3 STOCK PURCHASES 680.00 WINE #3 00046257 238416 87551 5085.6520 WINE LIQUOR #3 STOCK PURCHASES 10.50 FREIGHT #3 00046257 238416 87551 5085.6550 FREIGHT ON RESALE MDSE LIQUOR #3 STOCK PURCHASES 4,683.50 2964 12/6/2013 138342 YOCUM OIL COMPANY INC 9,164.21 UNLEADED GASOLINE 00050328 238096 593901 1000.1520 INVENTORY - SUPPLIES GENERAL FUND BALANCE SHEET 9,588.00 DIESEL FUEL 00050328 238097 593902 1000.1520 INVENTORY- SUPPLIES GENERAL FUND BALANCE SHEET 18,752.21 R55C1<R2 LOuiS100 CITY OF APF. _ ! ,LLEY 12/5 8:19:21 Council Check Register by GL Page - 7 Council Check Register and Summary 10!28/2013- 12/6/2013 Check # Date Amount Supplier! Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 2964 1216/2013 138342 YOCUM OIL COMPANY INC Continued... 255102 1214/2013 100653 DAKOTA COUNTY PUBLIC HEALTH 50.00 FIRE -HEP B VACCINATION -M OSLOS 238221 20131203 1300.6235 CONSULTANT SERVICES FIRE MANAGEMENT 50.00 255103 12/412013 145071 CHRISTENSON, RALPH 165.87 REF OVPMT UTIL -932 DUCHESS LN 238224 20131202 5301.4997 WATER /SEWER ACCT REFUNDS WATER & SEWER FUND REVENUE 165.87 255104 1214/2013 145072 LANGER, CORY J 1 81.73 REF OVPMT UTIL -815 JONATHAN DR 238225 20131202 5301.4997 WATER /SEWER ACCT REFUNDS WATER & SEWER FUND REVENUE 181.73 255105 12/4/2013 145073 LOHMANN, RACHEL 49 .67 REF OVPMT UTIL -14710 HAYES RD 238226 20131202 5301.4997 WATER /SEWER ACCT REFUNDS WATER & SEWER FUND REVENUE 49.67 255106 12/4/2013 137608 MN REAL ESTATE CO 32.00 REF OVPMT UTIL -7504 GERMANE TR 238227 20131202 5301.4997 WATER /SEWER ACCT REFUNDS WATER & SEWER FUND REVENUE 32.00 255107 12/4/2013 145074 OLIVER, VICTORY 145.82 REF OVPMT UTIL -8734 HIGHWOOD W 238228 20131202 5301.4997 WATER /SEWER ACCT REFUNDS WATER & SEWER FUND REVENUE 145.82 255108 12/4/2013 145075 ROSEMBLUM, ROBERTA 63.49 REF OVPMT UTIL -15651 DUCK CROS 238229 20131202 5301.4997 WATER /SEWER ACCT REFUNDS WATER & SEWER FUND REVENUE 63.49 255109 12/4/2013 145076 WIGDAHL, GORDON 150.0 REF OVPMT UTIL -108 SURREY TRL 238230 20131202 5301.4997 WATER /SEWER ACCT REFUNDS WATER & SEWER FUND REVENUE= 150.00 255110 12/412013 125174 ARTISAN BEER COMPANY 1,335.00 BEER #1 00047806 238381 32810 5015.6530 BEER LIQUOR #1 STOCK PURCHASES 768.00 BEER #1 00047806 238382 33520 5015.6530 BEER LIQUOR #1 STOCK PURCHASES 144.00 BEER #1 00047806 238383 33926 5015.6530 BEER LIQUOR #1 STOCK PURCHASES 144.00 BEER #1 00047806 238384 34512 5015.6530 BEER LIQUOR #1 STOCK PURCHASES 720.00 BEER #2 00047806 238385 32029 5055.6530 BEER LIQUOR #2 STOCK PURCHASES 552.00 BEER #2 00047806 238386 33927 5055.6530 BEER LIQUOR #2 STOCK PURCHASES R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/5/2013 8:19:21 Council Check Register by GL Page - 8 Council Check Register and Summary 10/28/2013- 12/6/2013 Check # Date Amount Su pplier / Exp PO # Doc No Inv No Account No Subledge Account Description Business Unit 255110 12/4/2013 125174 ARTISAN BEER COMPANY Continued... 190.98 BEER #3 00047806 238387 32027 5085.6530 BEER LIQUOR #3 STOCK PURCHASES 1,456.00 BEER #3 00047806 238388 32028 5085.6530 BEER LIQUOR #3 STOCK PURCHASES 377.00 BEER #3 00047806 238389 32809 5085.6530 BEER LIQUOR #3 STOCK PURCHASES 235.00 BEER #3 00047806 238390 33519 5085.6530 BEER LIQUOR #3 STOCK PURCHASES 144.00 BEER #3 00047806 238391 33928 5085.6530 BEER LIQUOR #3 STOCK PURCHASES 7.00- CMBEER #2 00047806 238392 6130 5055.6530 BEER LIQUOR #2 STOCK PURCHASES 6,058.98 255111 12/412013 138336 BERNICK'S BEVERAGE 40.00 TAX #1 00050356 238376 94313 5015.6540 TAXABLE MISC FOR RESALE LIQUOR #1 STOCK PURCHASES 100.00 NOTAX #1 00050356 238377 94313 5015.6545 NON -TAXABLE MISC FOR RESALE LIQUOR #1 STOCK PURCHASES 619.15 BEER #1 00050356 238378 94314 5015.6530 BEER LIQUOR #1 STOCK PURCHASES 20.00 NOTAX #3 00050356 238379 94315 5085.6545 NON - TAXABLE MISC FOR RESALE LIQUOR #3 STOCK PURCHASES 506.90 BEER #3 00050356 238380 94316 5085.6530 BEER LIQUOR #3 STOCK PURCHASES 1,286.05 255112 12/4/2013 100521 WINE MERCHANTS 240.00 WINE #1 00022992 238371 480269 5015.6520 WINE LIQUOR #1 STOCK PURCHASES 595.41 WINE #1 00022992 238372 480332 5015.6520 WINE LIQUOR #1 STOCK PURCHASES 120.00 WINE #1 00022992 238373 481444 5015.6520 WINE LIQUOR #1 STOCK PURCHASES 16.00 WINE #2 00022992 238374 480268 5055.6520 WINE LIQUOR #2 STOCK PURCHASES 200 .00 WINE #3 00022992 238375 480270 5085.6520 WINE LIQUOR #3 STOCK PURCHASES 1,171.41 255113 1214/2013 144963 GREAT LAKES HIGHER EDUCATION GUARANTY CO 134.57 STUDENT LOAN GARNISHMENT 238305 131201L 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 134.57 255114 12/4/2013 101431 HEALTH FUND, THE 104.0 HEALTH FUND DEDUCTION 238220 1203131447439 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 104.00 255115 12/4/2013 101199 NCPERS MINNESOTA 752.00 PERA LIFE INSURANCE -NOV 2013 238307 131201T 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 752.00 255116 12/4/2013 116409 BERGMAN, JOHN 1,369.98 NLC SEATTLE - BERGMAN 238303 20131115 1005.6276 SCHOOLS /CONFERENCES /EXP OTHERMAYOR /CITY COUNCIL 1,369.98 R55CKR2 LU S100 CITY OF API :LLEY 121: 8:19:21 Council Check Register by GL Page - 9 Council Check Register and Summary 10/28/2013— 12/6/2013 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledge Account Description Business Unit 255117 12/412013 123163 BESSE, DARRIN Continued... 1 50.00 UTIL -SHOES 238231 20131125 5305.6281 UNIFORM /CLOTHING ALLOWANCE WATER MGMT /REPORT /DATA ENI 1 , 6 150.00 255118 1214/2013 100620 GLEWWE, RICHARD R 31.54 PK -JEANS 238232 20131125 1710.6281 UNIFORM /CLOTHING ALLOWANCE PARK MAINTENANCE MANAGEMENT 31.54 255119 121412013 101254 HAMANN- ROLAND, MARY 1,860.22 NLC SEATTLE HAMANN - ROLAND 238233 20131116 1005.6276 SCHOOLS /CONFERENCES /EXP OTHERMAYOR /CITY COUNCIL 1,860.22 255120 12/4/2013 102246 LERUM, TIMOTHY M 60.00 PK -JEANS 238234 20131118 1710.6281 UNIFORM /CLOTHING ALLOWANCE PARK MAINTENANCE MANAGEMENT 60.00 255121 12/4/2013 118442 MANN, BRET W 120.00 UTIL -JEANS 238235 20131123 5305.6281 UNIFORM /CLOTHING ALLOWANCE WATERMGMT /REPORT /DATA EN R, 120.00 255122 1214/2013 116667 THORFINNSON, BRENT C 56.9 SHOP -JEANS 238263 20131202 1530.6281 UNIFORM /CLOTHING ALLOWANCE CMF SHOP EQUIP MNTC & REPAIR 56.97 255123 12/4/2013 100605 WACHTER, GARY N 142.59 PK -BOOTS 238262 20131202 1710.6281 UNIFORM /CLOTHING ALLOWANCE PARK MAINTENANCE MANAGEMEI`l i 142.59 255124 12/4/2013 137736 ARTHUR, BRAD 200.00 OAKWILT SUPPRES COST SHR PROG 238098 20131026 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 265125 12/4/2013 145005 BAGLIO, PATSY 107 .13 OAKWILT SUPPRES COST SHR PROG 238099 20130715 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 107.13 265126 121412013 145006 BARNIDGE, MICHAEL & LISA 200.00 OAKWILT SUPPRES COST SHR PROG 238100 20131007 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 255127 1214/2013 145007 BARNIDGE, THOMAS J R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/5/2013 8:19:21 Council Check Register by GL Page- 10 Council Check Register and Summary 10/28/2013- 12/6/2013 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledge Account Description Busi Unit 255127 12/412013 145007 BARNIDGE, THOMAS J Continued... 200. OAKWILT SUPPRES COST SHR PROG 238101 20130809 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 255128 12/4/2013 145008 BENNETT, REGGIE 200.00 OAKWILT SUPPRES COST SHR PROG 238102 104660 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 286.35 ALAMO [NJ COST SHARE PROG 238103 1214759 2072.6249 OTHER CONTRACTUAL SERVICES REFORESTATION 486.35 255129 12/412013 137888 BIELSKI, KENNETH & EILEEN 200. OAKWILT SUPPRES COST SHR PROG 238104 20130807 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 255130 12/4/2013 118690 BIXBY, NORMAN 53.55 OAKWILT SUPPRES COST SHR PROG 238105 WEB000073 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 53.55 255131 12/412013 119898 BOELKE, ARNOLD 160.6 OAKWILT SUPPRES COST SHR PROG 238106 6275 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 160.69 255132 1214/2013 119896 BORN, FLOYD & JAY 94.00 OAKWILT SUPPRES COST SHR PROG 238107 104654 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 94.00 255133 12/4/2013 128214 BROWN, WILLIAM 200.00 OAKWILT SUPPRES COST SHR PROG 238108 20131010 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 256134 12/412013 116700 BULLER, RANDY & CAROLYN 16 0.67 OAKWILT SUPPRES COST SHR PROG 238109 20130925 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 160.67 256135 12/4/2013 118596 CLARK, LOUIS & KAREN 200.00 OAKWILT SUPPRES COST SHR PROG 238110 20130809 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 21 1.62 ALAMO INJ COST SHARE PROG 238111 690805 2072.6249 OTHER CONTRACTUAL SERVICES REFORESTATION 411.62 255136 12/4/2013 114112 EBEL, JIM & PENNY 13 3.91 OAKWILT SUPPRES COST SHR PROG 238112 20130919 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 133.91 R55CKR2 LOC3IS100 CITY OF APPS _ L,LLEY 12 /E 8:19:21 Council Check Register by GL Page - 11 Council Check Register and Summary 10/28/2013 -- 12/6/2013 Check # Date Amount Supplier / Explana PO # Doc No Inv No Accoun No Subledger Account Description Business Unit 265136 12/412013 114112 EBEL, JIM & PENNY Continued... 255137 12/4/2013 118602 ELLIS, IAN 200.00 OAKWILT SUPPRES COST SHR FROG 238113 7194 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 256138 12/4/2013 145009 FLATEGRAFF, TERRY OR SANDY 200.00 OAKWILT SUPPRES COST SHR PROG 238114 144997 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 256139 12/4/2013 121518 GALAU, LARRY 120.52 OAKWILT SUPPRES COST SHR FROG 238115 7152 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 1 47.30 OAKWILT SUPPRES COST SHR FROG 238116 7096 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 267.82 255140 12/4/2013 145010 GANZER, KATHY 150.00 OAKWILT SUPPRES COST SHR FROG 238117 6317 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 150.00 255141 12/412013 145011 GARWOOD, WILLIAM & NATALIE 500 .00 OAKWILT SUPPRES COST SHR FROG 238118 20130921 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 500.00 255142 12/4/2013 102317 GAUSTAD, GARY & WENDY 200.00 OAKWILT SUPPRES COST SHR PROG 238119 20130806 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 255143 1214/2013 121561 GOLDER, KEN 200.00 OAKWILT SUPPRES COST SHR PROG 238120 20130730 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 255144 12/4/2013 140819 HAGEN, KURT & NANCY 500.00 ALAMO ]NJ COST SHARE FROG 238121 690801 2072.6249 OTHER CONTRACTUAL SERVICES REFORESTATION 500.00 255146 12/4/2013 145012 HARDER, TIM 37 5.00 OAKWILT SUPPRES COST SHR FROG 238122 20130909 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 375.00 255146 121412013 102323 HARRIS, TOM & KAREN 200.00 OAKWILT SUPPRES COST SHR PROG 238123 20130905 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/5/2013 8:19:21 Council Check Register by GL Page - 12 Council Check Register and Summary 10/28/2013— 12/6/2013 Ch eck # Date Amount Suppl Expl anation PO # Doc No Inv No Account No Subled Account Description Business Unit 255146 12/4/2013 102323 HARRIS, TOM & KAREN Continued... 200.00 255147 12/4/2013 122991 HEGDE, AMBER 200.00 OAKWILT SUPPRES COST SHR PROG 238124 20131004 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 255148 12/4/2013 135154 HENDRICKS, KATHY 18 7.50 OAKWILT SUPPRES COST SHR PROG 238125 144996 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 187.50 255149 12/4/2013 129003 HERMANN, EARL 62. 50 OAKVMLT SUPPRES COST SHR PROG 238126 104661 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 62.50 255150 12/4/2013 118616 HORIHAN, JAMES & MARGARET 400.00 OAKWILT SUPPRES COST SHR PROG 238127 20130925 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 400.00 255151 12/4/2013 138002 HVIDHYLD, NEIL 400.00 OAKWILT SUPPRES COST SHR PROG 238128 20130927 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 400.00 255152 12/4/2013 121508 HYATT, KIRK & TANYA 200.00 OAKWILT SUPPRES COST SHR PROG 238129 104656 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 255153 12/4/2013 119976 JOHNSEN, RICK 400.00 OAKWILT SUPPRES COST SHR PROG 238130 20131001 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 400.00 255154 12/4/2013 143707 JOHNSON, BRETT 350.00 OAKWILT SUPPRES COST SHR PROG 238131 20130727 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 350.00 255155 1214/2013 145013 KOCHANOWSKI, JASON 200.00 OAKWILT SUPPRES COST SHR PROG 238132 20130901 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 255156 12/412013 145014 LA MERE, RONALD 200.00 OAKWILT SUPPRES COST SHR PROG 238133 20131017 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESr"'ICES R55CKR2 Ll -,3100 CITY OF API- NLLEY 12h 8:19:21 Council Check Register by GL Page - 13 Council Check Register and Summary 10/28/2013- 1216/2013 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 255156 12/412013 145014 LA MERE, RONALD Continued... 200.00 255157 12/4/2013 145015 LARSON, ERIC & KAREN 187.47 OAKWILT SUPPRES COST SHR PROG 238134 20131112 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 187.47 255158 12/4/2013 121526 LEACH, TOM & DEANNA 241.03 OAKWILT SUPPRES COST SHR PROG 238135 20130816 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 500.00 ALAMO INJ COST SHARE PROG 238136 20130730 2072.6249 OTHER CONTRACTUAL SERVICES REFORESTATION 741.03 255159 12/412013 140826 LITTRELL, LANE 104.45 OAKWILT SUPPRES COST SHR PROG 238137 84735 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 104.45 255160 12/4/2013 145016 LOSINSKI, BOB 417.50 ALAMO INJ COST SHARE PROG 238138 690809 2072.6249 OTHER CONTRACTUAL SERVICES REFORESTATION 200.00 OAKWILT SUPPRES COST SHR PROG 238139 20131111 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 617.50 255161 12/4/2013 121578 MCCREADY JR, MARY & CHARLES 200.00 OAKWILT SUPPRES COST SHR PROG 238140 20131009 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 255162 12/412013 142691 MURPHY, ANITA 133.91 OAKWILT SU PPRES COST SHR PROG 238141 20131007 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 133.91 255163 12/4/2013 145017 MYLLENBECK, JON 500.00 OAKWILT SUPPRES COST SHR PROG 238142 1220973 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 500.00 255164 12/4/2013 145018 NECHANICKY, DAN 200.00 OAKWILT SUPPRES COST SHR PROG 238144 4747 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 423.15 ALAMO INJ COST SHARE PROG 238145 3117 2072.6249 OTHER CONTRACTUAL SERVICES REFORESTATION 623.15 255165 12/4/2013 102344 NICKELS, PHYLLIS 200.00 OAKWILT SUPPRES COST SHR PROG 238146 20130826 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/5/2013 8:19:21 Council Check Register by GL Page - 14 Council Check Register and Summary 10/28/2013- 12/6/2013 Check # Date Amount Supplier / Explanation PO # Doc No Inv N Account No Subledger Account Description Busin Unit 255165 12/412013 102344 NICKELS, PHYLLIS Continued... 255166 12/412013 119781 O'BRIEN, MICHAEL 1 07.13 OAKVNLT SUPPRES COST SHR PROG 238147 20130926 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 107.13 255167 12/4/2013 140993 PERKINS, RON 200.00 OAKWILT SUPPRES COST SHR PROG 238148 20130811 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 255168 12/412013 102350 RACINE, JEFF 200.00 OAKWILT SUPPRES COST SHR PROG 238149 20130802 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 255169 12/412013 145019 RAMBACHAN, ANANT 200.00 OAKWILT SUPPRES COST SHR PROG 238150 144998 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 255170 12/4/2013 135141 RUSZCZYK, JOHN 200.00 OAKWILT SUPPRES COST SHR PROG 238151 20131029 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 94.94 ALAMO INJ COST SHARE PROG 238152 690811 2072.6249 OTHER CONTRACTUAL SERVICES REFORESTATION 294.94 255171 1214/2013 121667 SCHMIEL, MARK 40 0.00 OAKWILT SUPPRES COST SHR PROG 238153 5222 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 400.00 255172 12/412013 143807 SIERRA, JEAN 200.00 OAKWILT SUPPRES COST SHR PROG 238154 20131111 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 255173 121412013 145020 SONNEK,.ZACHARY & MELISSA 200.00 OAKWILT SUPPRES COST SHR PROG 238155 20131022 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 255174 12/4/2013 121520 SORELL, HERB 500.00 OAKWILT SUPPRES COST SHR PROG 238156 20130917 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 500.00 255175 12/4/2013 113359 STANTON,JUDYA 400.00 OAKWILT SUPPRES COST SHR PROG 238157 20131113 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RES' -CES R55CKR2 LbuiS100 CITY OF APF LLEY 12/: 8:19:21 Council Check Register by GL Page- 15 Council Check Register and Summary 10/28/2013 -- 12/6/2013 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subled Accoun Description Business Unit 255175 12/4/2013 113359 STANTON, JUDYA Continued... 400.00 255176 12/4/2013 146021 STEDMAN, PATRICIA 400.00 OAKWILT SUPPRES COST SHR PROG 238158 20131001 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 2 67.88 ALAMO INJ COST SHARE FROG 238159 690803 2072.6249 OTHER CONTRACTUAL SERVICES REFORESTATION 667.88 255177 12/4/2013 122129 STEPP, JEAN 160.69 OAKWILT SUPPRES COST SHR FROG 238160 20131015 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 160.69 255178 12/4/2013 139787 TEAGARDEN, GEORGE 500.00 OAKWILT SUPPRES COST SHR FROG 238161 20130917 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 500.00 255179 12/4/2013 119962 THEISEN, GARY & ANA 81.50 OAKWILT SUPPRES COST SHR P R O G 238162 104652 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 81.50 255180 12/4/2013 122965 THOMAS, SCOTT 90.00 OAKWILT SUPPRES COST SHR PROG 238163 144991 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 90.00 255181 12/4/2013 145022 THOMPSON, JOSEPH A 500.00 OAKWILT SUPPRES COST SHR PROG 238164 20130910 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 500.00 255182 12/412013 140138 WAGNILD, DALE 150.00 OAKWILT SUPPRES COST SHR PROG 238165 20130926 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 150.00 255183 12/4/2013 142427 WELSH, MIKE & DIANE 200.00 OAKWILT SUPPRES COST SHR FROG 238166 104651 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 255184 12/4/2013 143802 WESTERING, DON 494.92 ALAMO INJ COST SHARE FROG 238167 1218282 2072.6249 OTHER CONTRACTUAL SERVICES REFORESTATION 494.92 256185 12/412013 142607 WILDWOOD PHASE 11 R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/5/2013 8:19:21 Council Check Register by GL Page - 16 Council Check Register and Summary 10/28/2013— 12/6/2013 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledge Account Description Bus iness Unit 255186 12/4/2013 142607 WILDWOOD PHASE 11 Continued... 500.00 OAKWILT SUPPRES COST SHR PROG 238168 6276 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 500.00 255186 12/4/2013 102367 YAM, DAVID 312.50 OAKWILT SUPPRES COST SHR PROG 238169 144999 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 312.50 255187 12/4/2013 137957 AMARIL UNIFORM COMPANY 1,169.97 FIRE -NAVY FR STOCKING CAP 238170 IV45680 1330.6281 UNIFORM /CLOTHING ALLOWANCE FIRE OPERATIONS 1,169.97 255188 1214/2013 144865 AMAZING ATHLETES OF SOUTHWEST METRO 22 0.00 AMAZING TOTS /ATHLETES PARTICII00073368 238179 1302 1875.6249 OTHER CONTRACTUAL SERVICES REC PRESCHOOL PROGRAMS 220.00 255189 12/4/2013 100025 ANDYS MARKET 85.00 CHRISTMAS COOKIES, TREE LIGHT00070643 238180 655120 1005.6275 SCHOOLS /CONFERENCES /EXP LOCAL MAYOR /CITY COUNCIL 85.00 255190 12/4/2013 137136 APPLE AWARDS INC 108.96 HR- RETIREMENT KEY /APPLE- MARB80071841 238076 39281 1020.6399 OTHER CHARGES HUMAN RESOURCES 7.01- 00071841 238076 39281 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 101,95 255191 12/412013 100066 APPLE VALLEY EYE CARE CLINIC 112.20 FIRE MASK INSERT- MILBRANDT 238171 54218 1330.6281 UNIFORM /CLOTHING ALLOWANCE FIRE OPERATIONS 112 .20 FIRE MASK INSERT- KARNICK 238172 54140 1330.6281 UNIFORM /CLOTHING ALLOWANCE FIRE OPERATIONS 224.40 255192 1214/2013 100041 APPLE VALLEY MEDICAL CLINIC LTD 216.00 POL- OFFICE VISIT/TDAP VACCINE 238077 BROJOH0015 1210.6399 OTHER CHARGES POLICE FIELD OPERATIONS /PATROi 216.00 255193 1214/2013 127073 APPLE VALLEY SENIORS 34 0.00 CREDIT CARD REIMBURSEMENT 238308 20131204 1001.4359 REC SENIOR REVENUE -REIMB GENERAL FUND REVENUE 340.00 255194 1214/2013 118892 ASPEN MILLS 44.9 FIREFIGHTER PANTS- KRONBERG 00048355 238173 141358 1300.6281 UNIFORM /CLOTHING ALLOWANCE FIRE MANAGEMENT 44.95 R55CKR2 LOGIS100 CITY OF APP, 1LEY 12/E , 8:19:21 Council Check Register by GL Page - 17 Council Check Register and Summary 10/28/2013— 12/6/2013 Chec # Date Amount Supplier / Explanation PO # Doc No Inv No Acc ount N Subledge Account Description Bu siness U nit 255194 1214/2013 118892 ASPEN MILLS Continued... 255195 12/4/2013 100820 AT &T MOBILITY 416.84 GOLF MOBILE PHONE NOV 00050012 238236 839223835X11202 5105.6237 TELEPHONE /PAGERS GOLF MANAGEMENT 013 416.84 255196 12/4/2013 145004 BARRIS, JODIE 120.00 HCSC -TAP DANCING INSTRUCTION 00073319 238078 20131118 1920.6249 OTHER CONTRACTUAL SERVICES SENIOR CENTER 120.00 255197 12/4/2013 100054 BAUER BUILT INC 282. GOLF -WALL TIRE 00035172 238079 180121160 5155.6216 VEHICLES- TIRES /BATTERIES GOLF EQUIPMENT MAINTENANCE 282.13 255198 12/412013 110648 CITY OF MINNEAPOLIS RECEIVABLES 18 .00 APS TRANSACTION FEES 238080 400413004313 1205.6249 OTHER CONTRACTUAL SERVICES POLICE RECORDS UNIT 18.00 255199 12/4/2013 102125 COMMERCIAL ASPHALT CO 105.06 STR -HOT MIX ASPHALT NOV 2013 00035427 238081 131115 1610.6229 GENERAL SUPPLIES STREET /BOULEVARD REPAIR & IAN I, 105.06 255200 1214/2013 140474 CORNER MARKING CO 35.00 NAME PLATES- RECHTZIGEUTHOMRS070639 238082 86468 1060.6229 GENERAL SUPPLIES MUNICIPAL BLDG & GROUNDS MH1 19.77 NAME PLATE -MIKE MAGUIRE 00068642 238175 86499 1060.6229 GENERAL SUPPLIES MUNICIPAL BLDG & GROUNDS MNI 54.77 255201 121412013 100123 DAKOTA COUNTY FINANCIAL SERVICES 4,740.00 STR SIGNALS MAINT 3RD QTR 238238 8411 1680.6249 OTHER CONTRACTUAL SERVICES TRAFFIC SIGNS /SIGNALS /MARKERS 1,019.36 STR SIGNALS PTS 238238 8411 1680.6215 EQUIPMENT -PARTS TRAFFIC SIGNS /SIGNALS /MARKERS 5,759.36 255202 12/4/2013 100434 DOUGHERTY MOLENDA SOLFEST HILLS & BAUER 24,020.00 POL LEGAL SERVICE - DECEMBER 238264 66112731213 1055.6231 LEGAL SERVICES LEGAL PROSECUTING ATTORNEY 12,391.00 GEN LEGAL SERVICE - DECEMBER 238265 66112721213 1050.6231 LEGAL SERVICES LEGAL GENERAL SERVICES 36,411.00 255203 12/4/2013 145069 DOWNHOLE WELL SERVICES, LLC 1,517.50 WELL #16 RVC VIDEO INSPECTION 238177 6309 5320.6735 2013168W CAPITAL OUTLAY -OTHER IMP ROVEME WATER WELL /BOOSTER STN MNT /RI'i< 1,517.50 CITY OF APPLE VALLEY 12/5/2013 8:19:21 R55CKR2 LOGIS100 Council Check Register by GL Page - 18 Council Check Register and Summary 10/28/2013- 12/6/2013 Check Date A mou nt Supplier / Explanation PO # Doc No Inv No Account No Subledge Account Description Busin Unit 255203 12/412013 145069 DOWNHOLE WELL SERVICES, LLC Continued... 255204 12/4/2013 100151 EAGAN, CITY OF 1 BURNSVILLE /EAGAN SWR REIMBURSESEWER MGMT /REPORTS /DATA ENTR 0,322.55 SAN SEWER 4TH QTR 2013 238239 20131204 5365.6318 10,322.55 255205 12/412013 143578 FLEETPRIDE 33.7 STR -NYLON AIR BRAKE UNION #34400035175 238084 57762052 1630.6215 EQUIPMENT -PARTS STREET EQUIPMENT MAINTENANCE 33.70 255206 12/4/2013 142062 FRANA COMPANIES 53,704.80 SEASONS AV ESCR REIMS 238240 856507 4501.5078 2009133G ESCROW - PROJECT COSTS CONSTRUCTION PROJECTS REV 53,704.80 255207 12/4/2013 101507 GALAXIE CAR CARE CENTER 7.00 CH -CAR WASHES, OCT 00043279 238266 1701397 1060.6265 REPAIRS- EQUIPMENT MUNICIPAL BLDG &GROUNDS MNT<; 12.00 ENG -CAR WASHES, OCT 238267 1701598 1510.6265 REPAIRS- EQUIPMENT PW ENGINEERING & TECHNICAL 26.00 FIRE -CAR WASHES, OCT 00039194 238268 1701021 1350.6265 REPAIRS- EQUIPMENT FIRE VEHICLE MAINTENANCE 45.00 255208 12/4/2013 129789 GENERAL SECURITY SERVICES CORP 13.85 PK- REDWOOD ALARM DEC 00051349 238241 297298 1730.6249 OTHER CONTRACTUAL SERVICES PARK BUILDING MAINTENANCE 13.85 255209 12/4/2013 127078 HELENA CHEMICAL COMPANY 467.52 GOLF- DACONIL WEATHER STIK 00050087 238086 134723560 5150.6214 CHEMICALS GOLF COURSE MAINTENANCE 41.68 GOLF -ALIGN 00050087 238087 134723561 5150.6214 CHEMICALS GOLF COURSE MAINTENANCE 509.20 255210 12/4/2013 120305 HITESMAN & WOLD, P.A. 76.00 HRAPLAN AMENDMENT 00071844 238178 20488 1020.6235 CONSULTANT SERVICES HUMAN RESOURCES 76.00 255211 12/4/2013 101796 INTERSTATE BATTERY SYSTEM OF MINNEAPOLIS 128.25 SHOP -CORE CHARGES 00042258 238243 660005759 1530.6216 VEHICLES - TIRES /BATTERIES CMF SHOP EQUIP MNTC & REPAIR 363.27 UTIL- BATTERIES FOR BOOSTER STM0042258 238243 660005759 5320.6216 VEHICLES - TIRES /BATTERIES WATER WELL /BOOSTER STN MNT /Rt r 99.34 PK- BATTERY 00042258 238244 220023150 1765.6216 VEHICLES - TIRES /BATTERIES PARK EQUIPMENT MAINTENANCE 2 32.88 STR- BATTERIES 00042258 238244 220023150 1630.6216 VEHICLES- TIRES /BATTERIES STREET EQUIPMENT MAINTENANCt 823.74 256212 121411°'1 143907 KIMLEY -HORN AND ASSOCIATES, INC. R55CKR2 LGvi3100 CITY OF API' LLEY 12/; 8:19:21 Council Check Register by GL Page- 19 Council Check Register and Summary 10/28/2013- 12/6/2013 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Accoun No Subledg Account Description Busin Unit 255212 12/4/2013 143907 KIMLEY -HORN AND ASSOCIATES, INC Continued... 1 0,346.87 DEV -RED LINE BRTOD STUDY SEPT 238186 5328316 1147.6249 OTHER CONTRACTUAL SERVICES HUD SUST COMM REG PLNG GRANT 10,346.87 255213 12/4/2013 103337 KLM ENGINEERING INC 1,500.00 UTIL -VLYWD ANTENNA DRAWING RVW 238187 4982 5330.6235 CONSULTANT SERVICES WTR MAIN /HYDRANT /CURB STOP Nii 1,500.00 255214 12/412013 101616 LMC INSURANCE TRUST 79.84 WC DEDUCTIBLE - CRIGER -NOV 238269 7205.6315 WORKERS COMP - DEDUCTIBLE RISK MANAGEMENTS /INSURANCE 1,632.94 WC DEDUCTIBLE- KENNEDY -NOV 238270 7205.6315 WORKERS COMP - DEDUCTIBLE RISK MANAGEMENTS /INSURANCE 896.07 WC DEDUCTIBLE -BROCK MELBY -NOV 238271 7205.6315 WORKERS COMP - DEDUCTIBLE RISK MANAGEMENTS /INSURANCE 42.50 WC DEDUCTIBLE - STEWART -NOV 238272 7205.6315 WORKERS COMP - DEDUCTIBLE RISK MANAGEMENTS /INSURANCE 605.66 WC DEDUCTIBLE - ZEIMES -NOV 238273 7205.6315 WORKERS COMP - DEDUCTIBLE RISK MANAGEMENTS /INSURANCE 80.75 WC DEDUCTIBLE- BOOTH -NOV 238274 7205.6315 WORKERS COMP - DEDUCTIBLE RISK MANAGEMENTS /INSURANCE 505.77 WC DEDUCTIBLE - BROUGHTEN -NOV 238275 7205.6315 WORKERS COMP - DEDUCTIBLE RISK MANAGEMENTS /INSURANCE 3,843.53 256215 12/4/2013 116371 LOFFLER 107. IT TONER FOR PD 238245 1660314 1030.6249 OTHER CONTRACTUAL SERVICES INFORMATION TECHNOLOGY 107.94 255216 12/412013 102231 MELLEMA, DOUG 50.00 AV ANNUALTREE LIGHTING EVENT00073369 238189 20131126 1800.6249 OTHER CONTRACTUAL SERVICES REC PROGRAM GENERAL 12 5.00 BREAKFAST W/ SANTA CLAUS PRO ®8073369 238190 20131207 1875.6249 OTHER CONTRACTUAL SERVICES REC PRESCHOOL PROGRAMS 175.00 255217 12/4/2013 128699 MES -MIDAM 375. FIRE - STRUCTURAL BOOTS 00035261 238191 461590SNV 1330.6281 UNIFORM /CLOTHING ALLOWANCE FIRE OPERATIONS 375.22 255218 12/4/2013 100849 METRO VOLLEYBALL OFFICIALS ASSN 228.00 VBALL OFFICIATING FEES 11/12 238192 4412 1860.6235 CONSULTANT SERVICES REC VOLLEYBALL 1 14.00 VBALL OFFICIATING FEES 11/19 238193 4420 1860.6235 CONSULTANT SERVICES REC VOLLEYBALL 342.00 255219 12/4/2013 141669 MIDWEST ELECTRICAL TECHNOLOGIES, INC. 4,196.95 ELECTRICAL INSPECTION FEES 238088 20131125 1445.6243 ELECTRICAL PERMIT FEES INSPECTIONS ELECTRICAL 4,196.95 256220 12/4/2013 128973 MIKE'S SHOE REPAIR INC R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/5/2013 8:19:21 Council Check Register by GL Page - 20 Council Check Register and Summary 10/2812013- 12/6/2013 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description Busin Unit 265220 1214/2013 128973 MIKE'S SHOE REPAIR INC Continued... 39.00 FIRE - REPAIR TO BUN KER COATS 00073453 238194 11032013 1330.6265 REPAIRS - EQUIPMENT FIRE OPERATIONS 39.00 255221 1214/2013 100337 MN DEPT OF LABOR & INDUSTRY moo FIRE BOILER CERT -ST #3 238248 ABR00805881 1340.6399 OTHER CHARGES FIRE BLDG & GROUNDS MNTC 40.00 SWIM BOILER CERT 238249 ABR00807531 1940.6399 OTHER CHARGES AQUATIC SWIM CENTER 10.00 HCSC BOILER CERT 238250 ABR00807541 1920.6399 OTHER CHARGES SENIOR CENTER 10.0 FIRE BOILER CERT -ST #2 238251 ABR00824241 1340.6399 OTHER CHARGES FIRE BLDG &GROUNDS MNTC 70.00 255222 12/4/2013 116125 MN DEPT OF PUBLIC SAFETY 100.00 POOL EPCRA FEE 00072970 238089 1900200302012M5 1930.6280 DUES & SUBSCRIPTIONS REDWOOD POOL 480530 100.00 SWIM -EPCRA FEE 00072971 238222 1900200442012M5 1940.6280 DUES & SUBSCRIPTIONS AQUATIC SWIM CENTER 480430 200.00 255223 12/4/2013 145070 MN HOCKEY DISTRICT 8 16 0.00 GOLF - DISTRICT 8 HOCKEY AD 00072234 238195 20131014 5105.6239 PRINTING GOLF MANAGEMENT 160.00 255224 12/4/2013 145077 MORICAL, RICHARD K & KAREN A 50 0.00 WATER QUALITY COST SHARE PROG 238252 14465001091 5505.6249 OTHER CONTRACTUAL SERVICES STORM DRAIN UTILITY 500.00 255225 12/412013 121334 NORTHERN STAR COUNCIL EXPLORING 263.50 FIRE - EXPLORER POST RNWL & RE ®0073459 238223 20131204 1300.6280 DUES & SUBSCRIPTIONS FIRE MANAGEMENT 263.50 255226 1214/2013 100374 PEPSI -COLA COMPANY 398.10 CMF -POP 00046895 238285 17413621 1540.6545 NON - TAXABLE MISC FOR RESALE CMF BUILDINGS & GROUNDS MNTC 487.48 CH -POP 00046895 238286 17413738 1060.6545 NON - TAXABLE MISC FOR RESALE MUNICIPAL BLDG & GROUNDS MIT 885.58 255227 12/4/2013 100316 POWER PLAN 206.11 NR- FIBERGLASS POLES, PRUNER 238253 P96472 1520.6211 SMALL TOOLS & EQUIPMENT NATURAL RESOURCES 358.46 STR- PRUNING POLES, SAW HEADS 238253 P96472 1610.6211 SMALL TOOLS & EQUIPMENT STREET /BOULEVARD REPAIR & MN I,, Supplier 101708 RDO EQUIPMENT CO 564.57 CITY OF API .ALLEY 12/: 8:19:21 R55CKR2 L0tiIS100 Council Check Register by GL Page - 21 Council Check Register and Summary 10/28/2013- 12/6/2013 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Acco No Subledge Account Description Business Unit 255228 1214/2013 143336 PREMIER LOCATING INC Continued... 24 0.00 SL- ELECTRIC LOCATES NOV 1 -15 00051167 238196 36018 5805.6249 OTHER CONTRACTUAL SERVICES STREET LIGHT UTILITY FUND 240.00 255229 12/4/2013 100678 PROACT INC 861.41 REC HNDCP SVC -OCT 238254 44929 1810.6249 OTHER CONTRACTUAL SERVICES REC HANDICAPPED PROGRAMS 861.41 - 255230 1214/2013 139970 ROCKMILLS ENTERPRISES, INC. 256.50 UTIL- WIRELESS REMOTE JETTER402 238091 12548 5390.6265 REPAIRS- EQUIPMENT SWR EQUIPNEHICLE MISC MNTCiKi 16 .50- 238091 12548 5300.2330 DUE TO OTHER GOVERNMENT WATER & SEWER FUND BAL SHEET 240.00 255231 1214/2013 132465 SAM'S CLUB DIRECT 125.32 REC PIZZAS FOR CONCESSIONS A100072850 238287 2129 1840.6540 TAXABLE MISC FOR RESALE REC TEEN PROGRAMS 10.79 REC TOOTSIE POPS - PARENTING FA00072850 238288 2129 1800.6229 GENERAL SUPPLIES REC PROGRAM GENERAL 129.99 HR LIFE FAIR SNACKS 00071839 238289 4642 1020.6399 OTHER CHARGES HUMAN RESOURCES 170.54 CH SOFTENER SALT 00071625 238290 395 1060.6229 GENERAL SUPPLIES MUNICIPAL BLDG & GROUNDS N4111 53.97 GOLF KITCHEN FOOD 00071625 238291 6888 5120.6420 GOLF -FOOD GOLF KITCHEN 65.69 REC CONCESSION ITEMS FOR TC 00073356 238292 4381 1840.6540 TAXABLE MISC FOR RESALE REC TEEN PROGRAMS 144.09 CH PAPER TOWELS 00071625 238293 4397 1060.6229 GENERAL SUPPLIES MUNICIPAL BLDG & GROUNDS MI'1T,, 9 00071625 238293 4397 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 7.58 GOLF KITCHEN SUPPLIES 00049151 238294 9052 5120.6422 GOLF - KITCHEN SUPPLIES GOLF KITCHEN 73.27 GOLF KITCHEN FOOD 00049151 238295 9052 5120.6420 GOLF -FOOD GOLF KITCHEN 59.23 GOLF PAPER TOWELS, LABEL REF1100049151 238296 9052 5115.6229 GENERAL SUPPLIES GOLF PRO SHOP 3.81- 00049151 238296 9052 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET 27.16 REC CONCESSION ITEMS FOR TC 00073361 238297 4905 1840.6540 TAXABLE MISC FOR RESALE REC TEEN PROGRAMS 26.77 REC TOT'S SUPPLIES 00073361 238298 4905 1875.6229 GENERAL SUPPLIES REC PRESCHOOL PROGRAMS 30.00- SWIM CANCELLED MEMBERSHIPS 238299 253627CM 1940.6280 DUES & SUBSCRIPTIONS AQUATIC SWIM CENTER - - -- 851.32 255232 12/4/2013 119514 SAVAGE, CITY OF 525.00 FIELD RENTAL SOOR KICKBALL LEA 238197 20766 1845.6399 OTHER CHARGES REC SELF SUPPORT PROG GENER; -i 525.00 255233 12/4/2013 100829 SHAMROCK GROUP INC 65. 19 GOLF -EQUIP RENTAL 00051254 238255 1740806 5120.6310 RENTAL EXPENSE GOLF KITCHEN 65.19 255234 12/412013 144079 SPIRIT PROMOTIONS LLC 572.48 IA1 -CITY LOGO STITCHED ON JACK00051534 238198 149 5205.6281 UNIFORM /CLOTHING ALLOWANCE ARENA 1 MANAGEMENT R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/5/2013 8:19:21 Council Check Register by GL Page - 22 Council Check Register and Summary 10/28/2013- 12/6/2013 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledge Account Description Business Unit 255234 12/412013 144079 SPIRIT PROMOTIONS LLC Continued... 572.48 255235 1214/2013 140021 ST PAUL, CITY OF 335. STR- BLACKTOP FOR POTHOLES 238092 129861 1610.6229 GENERAL SUPPLIES STREET /BOULEVARD REPAIR & MN (G 335.63 255236 12/4/2013 121687 SWANSTON EQUIPMENT CORP 102.54 STR- HANDLE CONTROL VALVE 00073412 238093 P00880 1630.6215 EQUIPMENT -PARTS STREET EQUIPMENT MAINTENANCL 102.54 255237 12/4/2013 101753 SYSCO MINNESOTA, INC 18.74 GOLF LATE PYMT CHGS -JULY 2013 238256 175059SC 5120.6349 LATE FEES /FINANCE CHARGES GOLF KITCHEN 10.97 GOLF LATE PYMT CHGS -AUG 238257 175802SC 5120.6349 LATE FEES /FINANCE CHARGES GOLF KITCHEN 14.54 GOLF LATE PYMT CHGS -SEPT 238258 176532SC 5120.6349 LATE FEES /FINANCE CHARGES GOLF KITCHEN 44.25 255238 12/4/2013 142745 TARGET BANK 13.63 REC SNACKS FOR DANCE 00072928 238260 6430756024 1845.6229 GENERAL SUPPLIES REC SELF SUPPORT PROG GENER,�i. 13.63 255239 1214/2013 100839 VALLEY-RICH COMPANY INC 6,549.37 WATER BREAK RPR -505 RIMROCK RD 238095 19395 5330.6269 REPAIRS -OTHER WTR MAIN /HYDRANT /CURB STOP Pil I I 6,549.37 255240 12/412013 142004 VETERANS DAY ORGANIZATION BOOK 200.00 GOLF - ANNUAL CELEB BOOK AD 00072235 238201 20131111 5105.6239 PRINTING GOLF MANAGEMENT 200.00 255241 12/4/2013 126509 WATER CONSERVATION SERVICE 567.20 UTIL -LEAK DETECTION 00035246 238261 4403 5330.6249 OTHER CONTRACTUAL SERVICES WTR MAIN /HYDRANT /CURB STOP M(1 i 278.00 UTIL -1 & I IN MANHOLE 00035246 238261 4403 5375.6249 OTHER CONTRACTUAL SERVICES SEWER MAINTENANCE AND REPAI< 845.20 255242 12/4/2013 138341 WINDMILL FEED & PET SUPPLY CO 10 4.92 POL -DOG FOOD 00072339 238202 604582 1281.6229 GENERAL SUPPLIES POLICE K -9 104.92 20131044 10/28/2013 120679 U S BANK P CARD 82.61 STR - RAINSUITS 238310 1610.6229 GENERAL SUPPLIES STREET /BOULEVARD REPAIR & MI1 i, Supplier 141058 AHLBORN EQUIPMENT R55CKR2 LUv,S100 CITY OF API- ALLEY 12/ 8:19:21 Council Check Register by GL Page- 23 Council Check Register and Summary 10/28/2013 -- 12/6/2013 Check # Date Amount Supplier! Explanat PO # Doc No Inv No A ccount No Subledger Account Description Business Unit 20131044 10/28/2013 120679 U S BANK P CARD Continued... 108.48 UTIL- PRINCIPLES OF WTR RATES, 238311 5305.6229 GENERAL SUPPLIES WATER MGMT /REPORT /DATA ENTRY' 6.98- 238311 5300.2330 DUE TO OTHER GOVERNMENT WATER & SEWER FUND BAL SHEET Supplier 111309 AMERICAN WATERWORKS ASSN 530.00 GIFT CERTS FOR VBALL LEAGUES 238312 1860.6229 GENERAL SUPPLIES REC VOLLEYBALL 720.00 GIFT CERTS FOR SOFTBALL, KICKB 238313 1855.6229 GENERAL SUPPLIES REC FOOTBALL & SOCCER Supplier 137805 APPLE VALLEY LIQUOR 11.14 GOLF- SCREEN 00070024 238314 5110.6229 GENERAL SUPPLIES GOLF CLUBHOUSE BUILDING .72- 00070024 238314 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET Supplier 142491 EUREKA SALES & SERVICES 159.50 FIRE - PREVENTION MEAL BREAKFAS'0073042 238315 1320.6275 SCHOOLS /CONFERENCES /EXP LOCAL FIRE PREVENTION Supplier 109171 BAKERS SQUARE 141.98 GOLF - TAGGING GUN, SIZING MARK110072277 238316 5115.6418 GOLF -PRO SHOP OTHER GOLF PRO SHOP 9.13- 00072277 238316 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET 48.02 GOLF - FREIGHT 00072277 238317 5115.6424 GOLF FREIGHT ON RESALE MDSE GOLF PRO SHOP 3.09- 00072277 238317 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET Supplier 144176 BARR DISPLAY 29.29 GARTNER IT EXPO ORLANDO, BANG 238318 1030.6276 SCHOOLS /CONFERENCES /EXP OTH ERIN FORMATION TECHNOLOGY Supplier 143797 BIG RIVER BREWERY 39.63 IA2- PROPANE FOR FORKLIFT 00073205 238319 5270.6212 MOTOR FUELS /OILS ARENA 2 EQUIPMENT MAINT -HAYEb Supplier 139989 PAUL'S CEDAR AVE TIRE & AUTO 227.50 GOLF - BOARDING FOR CLOUD 10/1- 00072222 238320 5105.6399 OTHER CHARGES GOLF MANAGEMENT Supplier 100092 CEDARVIEWANIMAL HOSPITAL 48.87 POL- SULFUR POWDER 00072381 238321 1215.6211 SMALL TOOLS & EQUIPMENT POLICE DETECTIVE UNIT 3.14- 00072381 238321 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET Supplier 145078 COLORADO SCIENTIFIC 18.54 POL- TOURNIQUET POUCHES 00070500 238322 1210.6211 SMALL TOOLS & EQUIPMENT POLICE FIELD OPERATIONS /PATROL 1.19- 00070500 238322 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEEN 76.47 POL- TOURNIQUET POUCHES 00070500 238323 1210.6211 SMALL TOOLS & EQUIPMENT POLICE FIELD OPERATIONS /PATROL 4.92- 00070500 238323 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET Supplier 145079 COPS PLUS 53.07 REC -TOT SUPPLIES, HALLOWEEN 00072847 238324 1845.6229 GENERAL SUPPLIES REC SELF SUPPORT PROG GENERAL. Supplier 100114 CUB FOODS 742.48 GARTNER IT EXPO ORLANDO, BANG 238325 1030.6276 SCHOOLS /CONFERENCES /EXP OTHERIN FORMATION TECHNOLOGY Supplier 143794 DISNEY RESORTS 51.92 FIRE -OPEN HOUSE FOOD STN #2 00073043 238326 1320.6275 SCHOOLS /CONFERENCES /EXP LOCAL FIRE PREVENTION 36.93 FIRE -OPEN HOUSE FOOD STN #3 00073045 238327 1320.6275 SCHOOLS /CONFERENCES /EXP LOCAL FIRE PREVENTION Supplier 100146 DOMINO'S PIZZA 17.53 GARTNER IT EXPO ORLANDO, BANG 238328 1030.6276 SCHOOLS /CONFERENCES /EXP OTH ERIN FORMATION TECHNOLOGY 15.18 GARTNER IT EXPO ORLANDO, BANG 238329 1030.6276 SCHOOLS /CONFERENCES /EXP OTHERINFORMATION TECHNOLOGY Supplier R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/5!2013 8:19:21 Council Check Register by GL Page - 24 Council Check Register and Summary 10/28!2013- 12/6!2013 Check # Date Amount Supplier! Explanation PO # Doc No Inv No Account No Subledger Account Description Busine Uni 20131044 10/2812013 120679 U S BANK P CARD Continued... 142517 EARL OF SANDWICH 20.49 GARTNER IT EXPO ORLANDO, BANG 238330 1030.6276 SCHOOLS /CONFERENCES /EXP OTH ERIN FORMATION TECHNOLOGY Supplier 142521 ESPN CLUB 99.50 IT- SUBSCR IT SOLUTIONS ONLINE 00069823 238331 1030.6280 DUES & SUBSCRIPTIONS INFORMATION TECHNOLOGY Supplier 121349 EXPERTS EXCHANGE LLC 19.96 GARTNER IT EXPO ORLANDO, BANG 238332 1030.6276 SCHOOLS /CONFERENCES /EXP OTHERINFORMATION TECHNOLOGY 24.97 GARTNER IT EXPO ORLANDO, BANG 238333 1030.6276 SCHOOLS /CONFERENCES /EXP OTH ERIN FORMATION TECHNOLOGY Supplier 145080 FOOD COURT COMPLEX 158.84 FIRE - HYDRAULIC FILTERS 00073413 238334 1350.6215 EQUIPMENT -PARTS FIRE VEHICLE MAINTENANCE 10.22- 00073413 238334 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET Supplier 145081 HARRISON HYDRAGEN LTD 30.00 POLICE -INV 4142949 238335 1030.6249 OTHER CONTRACTUAL SERVICES INFORMATION TECHNOLOGY Supplier 141272 MAILCHIMP 175.51 GOLF - BANQUET SUPPLIES 00072730 238336 5120.6422 GOLF - KITCHEN SUPPLIES GOLF KITCHEN Supplier 100748 MICHAELS 315.39 REC- VOLLEYBALLS 00069012 238337 1860.6229 GENERAL SUPPLIES REC VOLLEYBALL Supplier 102822 MIDWEST VOLLEYBALL WAREHOUSE INC 968.00 RESIDEN TICKETS DISNEY JR LIVE 00042196 238338 1001.5340 REFUNDS & REIMBURSEMENTS GENERAL FUND REVENUE Supplier 100363 XCEL ENERGY 129.33 GOLF -DRAIN COVER 00072134 238339 5145.6229 GENERAL SUPPLIES GOLF SHOP BUILDING MAINTENANCE 8.32- 00072134 238339 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET Supplier 145086 NEW PIG CORP 74.60 POL -FOOD, MGR COALITION MTG 00072779 238340 1275.6229 GENERAL SUPPLIES POL COMMUN OUTREACH /CRIME Pkt 63.14 DEV -BOX LUNCHES FOR MEETING 00069442 238341 1100.6275 SCHOOLS /CONFERENCES /EXP LOCAL DEV MANAGEMENT Supplier 110472 PANERA BREAD 51.42 FIRE -POST FPW OPEN HOUSE FOOOb073044 238342 1320.6275 SCHOOLS /CONFERENCES /EXP LOCAL FIRE PREVENTION Supplier 101368 PAPA JOHNS PIZZA 22.76 HCSC - HALLOWEEN SUPPLIES 00073310 238343 1920.6229 GENERAL SUPPLIES SENIOR CENTER Supplier 102901 PARTY CITY 74.49 REC - PICKLEBALLS 00072919 238344 1845.6229 GENERAL SUPPLIES REC SELF SUPPORT FROG GENER.'' 4.79- 00072919 238344 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET Supplier 143791 PICKLEBALL CENTRAL 56.44- REMINGTON ARMORER CRSE SMITH D 238345 1225.6275 SCHOOLS /CONFERENCES /EXP LOCAL POLICE TRAINING Supplier 123034 RADISSON HOTEL DULUTH HARBORVIEW 17.69 AVCC -TOOLS 00072923 238346 1900.6211 SMALL TOOLS & EQUIPMENT AV COMMUNITY CENTER 67.80 GOLF - SOCKET, RATCHET, MISC T0000072138 238347 5110.6211 SMALL TOOLS & EQUIPMENT GOLF CLUBHOUSE BUILDING Supplier 143792 SEARS 87.22 GOLF - TENSION ROD, WINDOW CUR)Rl"070891 238348 5120.6229 GENERAL SUPPLIES GOLF KITCHEN 12.00 HCSC - HALLOWEEN SUPPLIES 00073311 238349 1920.6229 GENERAL SUPPLIES SENIOR CENTER R55CKR2 LC 18100 CITY OF API- LLEY 12/: 8:19:21 Council Check Register by GL Page- 25 Council Check Register and Summary 10/28/2013 -- 12/6/2013 Check # Date Amount Supplier J Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 20131044 10/28/2013 120679 U S BANK P CARD Continued... 2.99 REC- PINEAPPLE FOR COSTA RICA m0072882 238350 1875.6229 GENERAL SUPPLIES REC PRESCHOOL PROGRAMS 8.74 GOLF - KITCHEN FOOD, MUCHROOM0072728 238351 5120.6420 GOLF -FOOD GOLF KITCHEN 12.81 GOLF - OFFICE SUPPLY /ORGANIZER00072728 238352 5120.6210 OFFICE SUPPLIES GOLF KITCHEN Supplier 100463 TARGET STORES 58.05 POL- SHIMS, CORD, MISC SUPPLY 00071628 238353 1250.6229 GENERAL SUPPLIES POLICE FACILITY 42.05 AVCC -DRILL BITS, UTILITY KNIFE 00069745 238354 1900.6211 SMALL TOOLS & EQUIPMENT AV COMMUNITY CENTER 18.67 AVCC -MISC SUPPLIES 00069745 238355 1900.6229 GENERAL SUPPLIES AV COMMUNITY CENTER Supplier 143525 HOME DEPOT STORE #2833 71.67 GOLF - GREASE GUN, SMALL PICK T00072133 238356 5155.6211 SMALL TOOLS & EQUIPMENT GOLF EQUIPMENT MAINTENANCE 4.61- 00072133 238356 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET Supplier 145082 TOOLTOPIA 396.36 REC- DISPLAY, VELCRO, TABLE RUN00069013 238357 1700.6229 GENERAL SUPPLIES PARK & RECREATION MANAGEMEi4 i Supplier 145083 TRADE SHOW DISPLAYS 47.03 GOLF -NAME BADGES, MAGNETIC B&lQ1J70025 238358 5105.6281 UNIFORM /CLOTHING ALLOWANCE GOLF MANAGEMENT 3.03- 00070025 238358 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET Supplier 100483 TROPHY HOUSE INC, THE 286.48 UTIL - VALLEYWOOD TOWER LIGHT IMP072611 238359 5330.6215 EQUIPMENT -PARTS WTR MAIN /HYDRANT /CURB STOP Nlhi i Supplier 145084 TWR LIGHTING 40.00 DEV -ULI MINNESOTA MPLS NORDQUI 238360 1100.6275 SCHOOLS /CONFERENCES /EXP LOCAL DEV MANAGEMENT Supplier 139977 URBAN LAND INSTITUTE 2.14 REC- COFFEE CANDIES FOR COSTAR072881 238361 1875.6229 GENERAL SUPPLIES REC PRESCHOOL PROGRAMS Supplier 137321 WALGREENS 29.95 SUBSCRIPTION ID #439181 238362 1030.6249 OTHER CONTRACTUAL SERVICES INFORMATION TECHNOLOGY Supplier 139978 WUFOO.COM 292.25 AVCC -EXIT SIGNS, EXIT SIGNS WI 00068983 238363 1900.6229 GENERAL SUPPLIES AV COMMUNITY CENTER Supplier 100217 GRAINGER 6,764.86 20131141 11127/2013 101348 DEPOSITORY TRUST COMPANY 5,290.00 INT RECREA REV REFUND 2004 238057 20131127 5260.7015 DEBT SERVICE- INTEREST ARENA 2 MANAGEMENT -HAYES 5,290.00 20131142 11/27/2013 101348 DEPOSITORY TRUST COMPANY 110,0 00.00 PRINC RECREA REV REFUND 2004 238058 20131127 5260.6910 BOND PRINCIPAL ARENA 2 MANAGEMENT -HAYES 110, 000.00 20131143 11/2712013 135249 NORTHLAND TRUST SERVICES, INC. 58,426.25 INT LIQ REV BOND 2008 238059 20131127 5032.7015 DEBT SERVICE - INTEREST LIQ #3 REV BOND 2008, $3,295 145,000.00 PRINC LIQ REV BOND 2008 238060 20131127 5032.6910 BOND PRINCIPAL LIQ #3 REV BOND 2008, $3,295 12,512.50 INT GO REF BOND 2008 238061 20131127 3197.7015 DEBT SERVICE - INTEREST TAX REF OF 2008, $2,420,000 R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/5/2013 8:19:21 Council Check Register by GL Page - 26 Council Check Register and Summary 10/28/2013- 12/6/2013 Check # Date Amount Supplier / Explanatio PO # Doc No Inv No Account No Subled Account Descriptio Bus iness Unit 90131143 11/27/2013 135249 NORTHLAND TRUST SERVICES, INC. Continued... 550,000.00 PRINC GO REF BOND 2008 238062 20131127 3197.6910 BOND PRINCIPAL TAX REF OF 2008, $2,420,000 20,965.63 INT GO IMPROV REF BOND 2008 238063 20131127 3287.7015 DEBT SERVICE - INTEREST REF BOND OF 2008, $2,415,000 400,000.00 PRINC GO IMPROV REF BOND 2008 238064 20131127 3287.6910 BOND PRINCIPAL REF BOND OF 2008, $2,415,000 560,000.00 PRINC GO REF ROAD BOND 2009A 238065 20131127 3307.6910 BOND PRINCIPAL REF BONDS OF 2009, $2,775,000 32,000.00 INT GO REF ROAD BOND 2009A 238066 20131127 3307.7015 DEBT SERVICE - INTEREST REF BONDS OF 2009, $2,775,000 17,350.00 INT GO REF BOND 2010A 238067 20131127 3322.7015 DEBT SERVICE - INTEREST BONDS OF 2004, $4,325,000 8,537.50 INT GO REF BOND 2010A 238068 20131127 3332.7015 DEBT SERVICE- INTEREST BONDS OF 2006, $5,785,000 2,762.50 INT GO REF BOND 2010A 238069 20131127 3337.7015 DEBT SERVICE- INTEREST EQUIP CERT OF 2006, $860,000 1,387.50 INT GO REF BOND 2010A 238070 20131127 5505.7015 DEBT SERVICE - INTEREST STORM DRAIN UTILITY 495.00 FEE GO REF BOND 2010A 238071 20131127 5505.7020 BOND PAYING AGENT FEES STORM DRAIN UTILITY 280,000.00 PRINC GO REF BOND 2010A 238072 20131127 3322.6910 BOND PRINCIPAL. BONDS OF 2004, $4,325,000 355,000.00 PRINC GO REF BOND 2010A 238073 20131127 3332.6910 BOND PRINCIPAL BONDS OF 2006, $5,785,000 105,000.00 PRINC GO REF BOND 2010A 238074 20131127 3337.6910 BOND PRINCIPAL EQUIP CERT OF 2006, $860,000 9 0,000.00 PRINC GO REF BOND 2010A 238075 20131127 5505.6910 BOND PRINCIPAL STORM DRAIN UTILITY 2,639,436.88 20131201 12/212013 101671 MN DEPT OF REVENUE 54.96 DIESELTAX -PARKS 238203 20131202 1765.6212 MOTOR FUELS /OILS PARK EQUIPMENT MAINTENANCE 239.19 DIESEL TAX- STREETS 238203 20131202 1630.6212 MOTOR FUELS /OILS STREET EQUIPMENT MAINTENANCE 16.11 DIESEL TAX -WATER 238203 20131202 5345.6212 MOTOR FUELS /OILS WATER EQUIP/VEHICLE /MISC MNTC 37.16 DIESEL TAX -SEWER 238203 20131202 5390.6212 MOTOR FUELS /OILS SWR EQUIP/VEHICLE MISC MNTC /RP 347.42 20131202 12/3/2013 130957 GENESIS EMPLOYEE BENEFITS INC 384.60 FLEX SPENDING DAYCARE - 2013 238204 1312010 9000.2119 ACCRUED FLEX SPENDING PAYROLL CLEARING BAL SHEET 384.60 20131203 12/6/2013 130957 GENESIS EMPLOYEE BENEFITS INC 247.30 FLEX SPENDING MEDICAL- 2013 238304 131200N 9000.2119 ACCRUED FLEX SPENDING PAYROLL CLEARING BAL SHEET 247.30 20131204 12/3/2013 100873 HEALTHPARTNERS 4,227.45 DENTAL CLAIMS 11/21- 11/27/13 238306 20131127 7105.6146 DENTAL INSURANCE INSURANCE TRUST DENTAL 4,227.45 . 20131205 12/6/2013 100455 AFFINITY PLUS FEDERAL CREDIT UNION 2,127 CREDIT UNION DEDUCT 238215 1203131447434 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 2,127.10 20131206 12/6 144790 ING - MN DCP R55C1<R2 1-6-6100 CITY OF APF ILLEY 121: 8:19:21 Council Check Register by GL Page - 27 Council Check Register and Summary 10/28/2013 -- 12/6/2013 Check # Date Amount Su pplier / Explanation PO # Doc No Inv No Acco No Su bledge r Account Descriptio Busine Un 20131206 12/6/2013 144790 ING - MN DCP Continued... 250.00 PLAN #650251 MN DCP 238212 12031314474316 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 250.00 20131207 12/6/2013 101238 MINNESOTA CHILD SUPPORT PAYMENT CENTER 171.97 CHILD SUPPORT 238217 1203131447436 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 415,32 CHILD SUPPORT 238218 1203131447437 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 316.56 CHILD SUPPORT 238219 1203131447438 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 903.85 20131208 12/6/2013 100392 PUBLIC EMPLOYEES RETIREMENT ASSOCIATION 39,682.31 EMPLOYEE SHARE PERA 238214 1203131447433 9000.2114 ACCRUED PERA PAYROLL CLEARING BAL SHEET 51,977.42 CITY SHARE PERA 238214 1203131447433 9000.2114 ACCRUED PERA PAYROLL CLEARING BAL SHEET 91,659.73 20131209 12/6/2013 129553 US BANK 3,339.81 HSA FUNDING- EMPLOYEE 238209 12031314474313 9000.2125 ACCRUED HSA/HRA BENEFIT PAYROLL CLEARING BAL SHEET 3,339.81 20131210 12/6/2013 129576 US BANK 247.53 SERGEANT PEHRA FUNDING -GROSS W. 238210 12031314474314 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 1,136.47 POLICE EPHRA FUNDING -GROSS WAG 238210 12031314474314 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 981.44 POLICE PEHRA FUNDING- ANNUAL LE 238210 12031314474314 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 516.54 POLICE PEHRA FUNDING -COMP 238210 12031314474314 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 2,881.98 20131211 12/6/2013 100240 VANTAGEPOINT TRANSFER AGENTS - 457 FT 34,816.76 PLAN #301171 FULL -TIME ICMA 238205 1203131447431 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 34, 816.76 20131212 12/612013 126469 VANTAGEPOINT TRANSFER AGENTS - ROTH 330.00 PLAN #705481 ROTH IRA 238208 12031314474312 9000.2120 ACCRUED BENEFIT LIABILITY PAYROLL CLEARING BAL SHEET 330.00 3,284,705.52 Grand Total f Payment Instrumen Totals Check Total 179,541.57 r '$ Transfer Total 2,903,007.74 Pay ModeX Total 202,156.21 Ilk Total Payments 3,284,705.52 R55CKS2 L6GIS100 CITY OF APP. "LLEY 12/f 8;1928 Council Check Summary Page - 1 10/28/2013 - 12/6/2013 Company Amount 01000 GENERAL FUND 117,04 .09 02070 REFORESTATION FUND 3,19 .36 03195 GO TAXBL REF 2008, $2,420,000 562,51 .50 03285 REF GO BOND 2008, $2,415,000 420,96 .63 03305 STAID RD REF 2009,$2,775,000 592,00 .00 03320 GO IMP BOND 2004, $4,325,000 297,35 .00 03330 GO IMP BOND 2006,$5,785,000 363,53 .50 03335 EQ CERT 2006, $860,000 107,7 2.50 04500 CONSTRUCTION PROJECTS 53,7 4.80 04930 FUTURE CAPITAL PROJECTS 43,5 7.40 05000 LIQUOR FUND 125,5 6.89 05030 LIQ REV BOND 2008, $3,295,000 203,4 6.25 05100 GOLF FUND 7,9 6.24 05200 ARENA FUND 118,9t 1.80 05300 WATER & SEWER FUND 26,0 2.47 05500 STORM DRAINAGE UTILITY FUND 92,3E 2.50 05600 CEMETERY FUND LEVEL PROGRAM 1 5.98 05800 STREET LIGHT UTIL FUND 2 0.00 07100 INSURANCE TRUST DENTAL FUND 4,2 7.45 07200 RISK MANAGEMENT /INSURANCE FUND 3,843.53 09000 PAYROLL CLEARING FUND 140,295.63 Report Totals 3,284,705.52 CITY OF APP LLEY 121, ;16:05:26 R55CKR2 L0oiS100 Council Check Register by GL Page - 1 Council Check Register and Summary 11/11/2013 - 12/1312013 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 2966 12113/2013 100101 ACE HARDWARE 2.99 STR- NUTS /BOLTS RPR CHAIN SAW 00035426 238689 56579 1630.6215 EQUIPMENT -PARTS STREET EQUIPMENT MAINTENANCE .28- STR- DISCOUNT 00035426 238690 56579 1630.6333 GENERAL -CASH DISCOUNTS STREET EQUIPMENT MAINTENANCE 25.56 AVCC -CHAIN 00069750 238691 56599 1900.6229 GENERAL SUPPLIES AV COMMUNITY CENTER 10.63 HCSC -KEYS 00073323 238692 56651 1920.6229 GENERAL SUPPLIES SENIOR CENTER 3.39- AVCC- DISCOUNT 238693 1900.6333 GENERAL -CASH DISCOUNTS AV COMMUNITY CENTER 27.70 GOLF -SNAP BOLT IRON, CHAIN 00035379 238694 56453 5150.6229 GENERAL SUPPLIES GOLF COURSE MAINTENANCE 2.59- GOLF - DISCOUNT 00035379 238695 56453 5150.6333 GENERAL -CASH DISCOUNTS GOLF COURSE MAINTENANCE 20.81 PK -PLUG MOLD CORD, P TRAP 00035340 238696 56649 1730.6229 GENERAL SUPPLIES PARK BUILDING MAINTENANCE 3.42 PK- NUTS /BOLTS 00035340 238697 56664 1730.6229 GENERAL SUPPLIES PARK BUILDING MAINTENANCE 8.53 PK -12 VOLT BATTERIES 00035340 238698 56725 1765.6215 EQUIPMENT -PARTS PARK EQUIPMENT MAINTENANCE 16.02 GOLF -ECHO FUEL SYSTEM KIT 00035379 238699 56758 5155.6215 EQUIPMENT -PARTS GOLF EQUIPMENT MAINTENANCE 124.96 GOLF - PAINT, FOAM PAINT BRUSH 00035379 238700 56758 5145.6229 GENERAL SUPPLIES GOLF SHOP BUILDING MAINTENANCE 16.26- PK- DISCOUNT 238701 1710.6333 GENERAL -CASH DISCOUNTS PARK MAINTENANCE MANAGEMENT 29.86 POL -KEYS, TIRE PROTECTANT 00072397 238702 56660 1210.6211 SMALL TOOLS & EQUIPMENT POLICE FIELD OPERATIONS /PATROL 10.64 POL- PALMOLIVE DISH SOAP 00072580 238703 56615 1210.6211 SMALL TOOLS & EQUIPMENT POLICE FIELD OPERATIONS /PATROL 17.08 POL -TIRE PROTECTANT 00072388 238704 56436 1210.6211 SMALL TOOLS & EQUIPMENT POLICE FIELD OPERATIONS /PATROL 14.92 POL -KEY RINGS 238705 56653 1200.6229 GENERAL SUPPLIES POLICE MANAGEMENT 6.79- POL- DISCOUNT 238706 1200.6333 GENERAL -CASH DISCOUNTS POLICE MANAGEMENT 17.09 CH -ZEP 10 MIN HAIR REMV GAL 238707 56783 1060.6229 GENERAL SUPPLIES MUNICIPAL BLDG & GROUNDS MNTC 1.60- CH- DISCOUNT 238708 56783 1060.6333 GENERAL -CASH DISCOUNTS MUNICIPAL BLDG & GROUNDS MNTC 80.61 IA2- CONNECTOR WIRE, FLOOR MARIK073206 238709 56415 5265.6229 GENERALSUPPLIES ARENA BLDG MAINTENANCE -HAYES 40.42 IAi -PLEXI GLASS, STAINLESS BOL 00071743 238710 56501 5210.6229 GENERAL SUPPLIES ARENA 1 BUILDING MAINTENANCE 58.69 IA1- VELCRO STRAPS, DOOR STOP, 00071744 238711 56576 5210.6229 GENERAL SUPPLIES ARENA 1 BUILDING MAINTENANCE 62.22 IA1- PADLOCK, MISC 00071745 238712 56636 5210.6229 GENERAL SUPPLIES ARENA II BUILDING MAINTENANCE 48.02 IA1- SOCKET DRIVES, HACKSAWS 00071748 238713 56714 5210.6211 SMALL TOOLS & EQUIPMENT ARENA 1 BUILDING MAINTENANCE 23.97 IA1 -BOLT, SHARPENING STONE, FI 00071748 238714 56714 5210.6229 GENERAL SUPPLIES ARENA 1 BUILDING MAINTENANCE 28.32 IA1 -KEYS, IDENTIFIERS, WD40 00071750 238715 56726 5210.6229 GENERAL SUPPLIES ARENA 1 BUILDING MAINTENANCE 16.01 IA1 -WALL CLOCK, ROPE 238716 56440 5210.6229 GENERAL SUPPLIES ARENA 1 BUILDING MAINTENANCE 59.28 IA1 -CAR CARE KIT, WASH, MICROF 238717 56518 5210.6229 GENERAL SUPPLIES ARENA 1 BUILDING MAINTENANCE 39.49 IA1 -LIME RUST REMOVER, FLOOR P 238718 56584 5210.6229 GENERAL SUPPLIES ARENA 1 BUILDING MAINTENANCE 42.77- IA1- DISCOUNT 238719 5210.6333 GENERAL -CASH DISCOUNTS ARENA 1 BUILDING MAINTENANCE 63.24 UTIL -HEX BRUSHING, ELBOW, NIPP00035231 238720 56418 5330.6229 GENERAL SUPPLIES WTR MAIN /HYDRANT /CURB STOP MNT 13.97 UTIL- SUPPLIES, P. STATION 00035231 238721 56432 5330.6229 GENERAL SUPPLIES WTR MAIN /HYDRANT /CURB STOP MNT 10.76 UTIL- DISTILLED WATER, TUBE KER 00035231 238722 56482 5325.6229 GENERAL SUPPLIES WATER TREATMENT FCLTY MNTC /RPR 12.27 UTIL- SUPPLIES, P. STATION 00035231 238723 56486 5330.6229 GENERAL SUPPLIES WTR MAIN /HYDRANT /CURB STOP MNT 39.52 UTIL- SCREWDRIVER, TOOL BAG 00035231 238724 56650 5330.6211 SMALL TOOLS & EQUIPMENT WTR MAIN /HYDRANT /CURB STOP MNT 2.78 UTIL- ELECTRICAL GOODS 00035231 238725 56629 5325.6229 GENERAL SUPPLIES WATER TREATMENT FCLTY MNTC /RPR 7.47 UTIL - MOPHEAD 00035231 238726 56619 5325.6229 GENERAL SUPPLIES WATER TREATMENT FCLTY MNTC /RPR 2.84 UTIL -TUBE VINYL 00035231 238727 56602 5330.6229 GENERAL SUPPLIES WTR MAIN /HYDRANT /CURB STOP MNT R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/11/201316:05:26 Council Check Register by GL Page - 2 Council Check Register and Summary 11/11/2013 - 12/13/2013 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledge Account Description Business Unit 2966 12/1312013 100101 ACE HARDWARE Continued... 13.65 UTIL -EXT CORD, BAKING SODA, DI 00035231 238728 56754 5375.6229 GENERAL SUPPLIES SEWER MAINTENANCE AND REPAIR 10.68- UTIL- RETURN VALVE 00035231 238729 56741 5330.6229 GENERAL SUPPLIES WTR MAIN /HYDRANT /CURB STOP MNT 10.68 UTIL -VALVE 00035231 238730 56728 5330.6229 GENERAL SUPPLIES WTR MAIN /HYDRANT /CURB STOP MNT 36.32 UTIL - SAWZALL BLADE, ICE RECIP 00035231 238731 56723 5330.6211 SMALL TOOLS & EQUIPMENT WTR MAIN /HYDRANT /CURB STOP MNT 5.74 UTIL- DISTILLED WATER 00035231 238732 56732 5325.6229 GENERAL SUPPLIES WATER TREATMENT FCLTY MNTC /RPR 28.83 UTIL -DUCT TAPE, TUBE COPPER 00035231 238733 56630 5330.6229. GENERAL SUPPLIES WTR MAIN /HYDRANT /CURB STOP MNT 22.79- UTIL- DISCOUNT 238734 5305.6333 GENERAL -CASH DISCOUNTS WATER MGMT /REPORT /DATA ENTRY 29.91 FIRE -CO DETECTOR FOR STOCKAM9035260 238735 56592 1330.6229 GENERAL SUPPLIES FIRE OPERATIONS 5.99 FIRE -FSA1 FUSES 00035260 238736 56460 1340.6229 GENERAL SUPPLIES FIRE BLDG & GROUNDS MNTC 160.25 FIRE -CO DETECTOR, RANG UP WROW35260 238737 56523 1330.6229 GENERAL SUPPLIES FIRE OPERATIONS 151.66- FIRE -CO DETECTOR, CREDIT FOR ED0035260 238738 56524 1330.6229 GENERAL SUPPLIES FIRE OPERATIONS 4.16- FIRE - DISCOUNT 238739 1300.6333 GENERAL -CASH DISCOUNTS FIRE MANAGEMENT 968.49 2966 12/13/2013 120949 AIRGAS NORTH CENTRAL 267.64 STR- OXYGEN, ARGON, ACETYLENE00035214 238588 9021985842 1630.6229 GENERAL SUPPLIES STREET EQUIPMENT MAINTENANCE 200.73 PK- OXYGEN, ARGON, ACETYLENE 00035214 238588 9021985842 1765.6229 GENERAL SUPPLIES PARK EQUIPMENT MAINTENANCE 200.74 UTIL- OXYGEN, ARGON, ACETYLENED0035214 238588, 9021985842 5390.6229 GENERAL SUPPLIES SWR EQUIPNEHICLE MISC MNTC /RP 669.11 2967 12/13/2013 100022 ANCHOR PAPER CO 2,267.05 FIN -COPY PAPER 00051541 238559 10382708 1035.6210 OFFICE SUPPLIES FINANCE 21.23- FIN - DISCOUNT 00051541 238559 10382708 1035.6333 GENERAL -CASH DISCOUNTS FINANCE 1,133.52 POL -COPY PAPER 00051541 238559 10382708 1200.6210 OFFICE SUPPLIES POLICE MANAGEMENT 10.61- POL- DISCOUNT 00051541 238559 10382708 1200.6333 GENERAL -CASH DISCOUNTS POLICE MANAGEMENT 1,133.52 REC -COPY PAPER 00051541 238559 10382708 1700.6210 OFFICE SUPPLIES PARK & RECREATION MANAGEMENT 10.61- REC- DISCOUNT 00051541 238559 10382708 1700.6333 GENERAL -CASH DISCOUNTS PARK & RECREATION MANAGEMENT 4,491.64 2968 12/13/2013 100037 APPLE VALLEY COLLISION INC 824.43 POL -RPR DAMAGE TO BUMPER 947 238465 36704 7205.6399 OTHER CHARGES RISK MANAGEMENTS /INSURANCE 824.43 2969 12/13/2013 100360 ARCTIC GLACIER INC 82.16 NO TAX #1 00002202 238747 438331103 5015.6545 NON - TAXABLE MISC FOR RESALE LIQUOR #1 STOCK PURCHASES 20.28 NO TAX #1 00002202 238748 438331802 5015.6545 NON - TAXABLE MISC FOR RESALE LIQUOR #1 STOCK PURCHASES 58.90 NO TAX #1 00002202 238749 460332505 5015.6545 NON - TAXABLE MISC FOR RESALE LIQUOR #1 STOCK PURCHASES 14.04 NO TAX #1 00002202 238750 436333104 5015.6545 NON - TAXABLE MISC FOR RESALE LIQUOR #1 STOCK PURCHASES 35.34 NO TAX #2 00002202 238751 438331108 5055.6545 NON - TAXABLE MISC FOR RESALE LIQUOR #2 STOCK PURCHASES 21.18 NO TAX #2 00002202 238752 438331807 5055.6545 NON - TAXABLE MISC FOR RESALE LIQUOR #2 S ° URCHASES R55CKR2 LG"IS100 CITY OF API- _ .ALLEY 12/. 316:05:26 Council Check Register by GL Page - 3 Council Check Register and Summary 11/11/2013- 12/13/2013 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledge Account Description Business Unit 2969 12/13/2013 100360 ARCTIC GLACIER INC Continued... 25.90 NO TAX #2 00002202 238753 460332514 5055.6545 NON - TAXABLE MISC FOR RESALE LIQUOR #2 STOCK PURCHASES 32.96 NO TAX #2 00002202 238754 436333106 5055.6545 NON - TAXABLE MISC FOR RESALE LIQUOR #2 STOCK PURCHASES 91.32 NO TAX #3 00002202 238755 438331109 5085.6545 NON - TAXABLE MISC FOR RESALE LIQUOR #3 STOCK PURCHASES 18.80 NO TAX #3 00002202 238756 438331805 5085.6545 NON - TAXABLE MISC FOR RESALE LIQUOR #3 STOCK PURCHASES 66.00 NO TAX #3 00002202 238757 460332512 5085.6545 NON - TAXABLE MISC FOR RESALE LIQUOR #3 STOCK PURCHASES 466.88 2970 12/1312013 100709 BATTERIES PLUS BULBS 62.33 FIRE - ALKALINE BATTERIES 00035612 238469 17297722 1330,6215 EQUIPMENT -PARTS FIRE OPERATIONS 62.33 2971 12/13_ /2013 100828 BREUER, SCOTTA 19.77 REC- MILEAGE NOV BREUER 238518 20131122 1700.6277 MILEAGE /AUTO ALLOWANCE PARK & RECREATION MANAGEMENT 58.76 REC- MILEAGE NOV BREUER 238518 20131122 1705.6275 SCHOOLS /CONFERENCES /EXP LOCAL PARK & RECREATION MGMT TRAING 78.53 2972 12/13/2013 100319 CENTERPOINT ENERGY 12.71 SANITARY LIFT2 GENERATOR NOV 238521 91747147 5380.6256 UTILITIES- NATURAL GAS SEWER LIFT STN REPAIR & MNTC 12.71 2973 12/13/2013 100129 DAKOTA AWARDS & ENGRAVING 141.0 EDA RET PLAQUE -LARRY SEVERSON 238478 10467 3212.6399 OTHER CHARGES EDA OPERATION 141.08 2974 12/1312013 140567 DAKOTA PUMP & CONTROL 1,575.00 ANNUAL INSP SANITARY LIFT STN 238479 19427 5380.6265 REPAIRS - EQUIPMENT SEWER LIFT STN REPAIR & MNTC 350.00 ANNUAL INSP -STM WET /DRY WELL 238480 19429 5505.6265 REPAIRS - EQUIPMENT STORM DRAIN UTILITY 1,925.00 2975 12/13/2013 100976 DICK'S LAKEVILLE SANITATION INC 156.90 CH DEC 238623 DT0000653719 1060.6240 CLEANING SERVICE /GARBAGE REMOVMUNICIPAL BLDG & GROUNDS MNTC 83.48 FIRE STA1 DEC 238624 DT0000653714 1340.6240 CLEANING SERVICE /GARBAGE REMOVFIRE BLDG & GROUNDS MNTC 35.60 FIRE STA 2 DEC 238625 DT0000653715 1340.6240 CLEANING SERVICE /GARBAGE REMOVFIRE BLDG & GROUNDS MNTC 35.95 FIRE STA 3 DEC 238626 DT0000653716 1340.6240 CLEANING SERVICE /GARBAGE REMOVFIRE BLDG & GROUNDS MNTC 316.65 AVCC DEC 238627 DT0000653717 1900.6240 CLEANING SERVICE /GARBAGE REMOVAV COMMUNITY CENTER 158.32 IA2 DEC 238628 DT0000653717 5265.6240 CLEANING SERVICE /GARBAGE REMOVARENA2 BLDG MAINTENANCE -HAYES 27.24 HCSC DEC 238629 DT0000653717 1920.6240 CLEANING SERVICE /GARBAGE REMOVSENIOR CENTER 62.37 REDWOOD DEC 238630 DT0000653720 1730.6240 CLEANING SERVICE /GARBAGE REMOVPARK BUILDING MAINTENANCE 238.50 TEEN CNTR DEC 238631 DT0000655183 1730.6240 CLEANING SERVICE /GARBAGE REMOVPARK BUILDING MAINTENANCE 162.87 JCR PK DEC 238632 DT0000653721 1730.6240 CLEANING SERVICE /GARBAGE REMOVPARK BUILDING MAINTENANCE R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/11/201316:05:26 Council Check Register by GL Page - 4 Council Check Register and Summary 11/11/2013- 12/13/2013 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 2975 12/1312013 100976 DICK'S LAKEVILLE SANITATION INC Continued... 505.66 CMF DEC 238633 DT0000653718 1540.6240 CLEANING SERVICE /GARBAGE REMOVCMF BUILDINGS & GROUNDS MNTC 213.65 GOLF DEC 238634 DT0000653722 5145.6240 CLEANING SERVICE /GARBAGE REMOVGOLF SHOP BUILDING MAINTENANCE 55.26 QP DEC 238635 DT0000657963 1945.6240 CLEANING SERVICE /GARBAGE REMOVQUARRY POINTE 58.02 VM PARK DEC 238636 DT0000656601 1730.6240 CLEANING SERVICE /GARBAGE REMOVPARK BUILDING MAINTENANCE 72.66 LIQ1 DEC 238637 DT0000653712 5025.6240 CLEANING SERVICE /GARBAGE REMOVLIQUOR #1 OPERATIONS 79.12 LIQ2 DEC 238638 DT0000653713 5065.6240 CLEANING SERVICE /GARBAGE REMOVLIQUOR #2 OPERATIONS 48.68 LIQ3 DEC 238639 DT0000657740 5095.6240 CLEANING SERVICE /GARBAGE REMOVLIQUOR #3 OPERATIONS 2,310.93 2976 12113/2013 100686 EMERGENCY APPARATUS MAINTENANCE 830.91 FIRE - AERIAL FILTER AND FLANG 4 238564 70260 1350.6265 REPAIRS- EQUIPMENT FIRE VEHICLE MAINTENANCE 1,254.26 FIRE - MANIFOLD CHECK VALVE ASSY 238565 70315 1350.6265 REPAIRS- EQUIPMENT FIRE VEHICLE MAINTENANCE 143.31 FIRE -DRAIN VALVE & MALE PIPE F 238566 70316 1350.6265 REPAIRS - EQUIPMENT FIRE VEHICLE MAINTENANCE 461.16 FIRE -OLD ENG #3, TRANS VALVE, 238567 70317 1350.6265 REPAIRS - EQUIPMENT FIRE VEHICLE MAINTENANCE 596.25 FIRE -PUMP HEATER RPR 4980 238568 70318 1350.6265 REPAIRS - EQUIPMENT FIRE VEHICLE MAINTENANCE 3,285.89 2977 1211312013 119126 EXTREME BEVERAGES LLC 201.0 TAX #1 00043761 238745 W862757 5015.6540 TAXABLE MISC FOR RESALE LIQUOR #1 STOCK PURCHASES 201.00 2978 12113/2013 120313 FASTENAL COMPANY 20.57 SHOP -MISC EQ PARTS 238482 MNLAK96339 1530.6215 EQUIPMENT -PARTS CMF SHOP EQUIP MNTC & REPAIR 20.57 2979 12/13/2013 114009 FIRE EQUIPMENT SPECIALTIES INC 1,335.89 COMBAT HOSE RELINED /RECOUPLED/ 238483 8129 1330.6265 REPAIRS- EQUIPMENT FIRE OPERATIONS 2,426.52 FIRE - CHEMGUARD FOAM CONCENUM1527 238579 8085 1330.6214 CHEMICALS FIRE OPERATIONS 3,762.41 2980 12/13/2013 101328 GOVCONNECTION INC 812.05 IT -TONER 00049058 238527 50870777 1030.6210 OFFICE SUPPLIES INFORMATION TECHNOLOGY 52.24- 00049058 238527 50870777 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 759.81 2981 12/13/2013 100217 GRAINGER 288.76 UTIL -MISC SMALL TOOLS 00072613 238486 9306660375 5330.6211 SMALL TOOLS & EQUIPMENT WTR MAIN /HYDRANT /CURB STOP MNT 288.76 2982 12117 1 101169 HAWKINS INC R55CKR2 LOUIS100 CITY OFAPF.__ : +LLEY 12/. A6:05:26 Council Check Register by GL Page - 5 Council Check Register and Summary 11/11/2013- 12/13/2013 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 2982 12/13/2013 101169 HAWKINS INC Continued... 3,294.29 UTIL- FLUORIDE /POTASSIUM PERMAN044824 238085 3533652 5325.6214 CHEMICALS WATER TREATMENT FCLTY MNTC /RPR 3,879.56- WQ- ALUMINUM SUKFATE RETURNEOD051525 238242 3537921 RM 5505.6249 OTHER CONTRACTUAL SERVICES STORM DRAIN UTILITY 908.44 UTIL- FLUORIDE FANS 238487 3538511 5325.6211 SMALL TOOLS & EQUIPMENT WATER TREATMENT FCLTY MNTC /RPR 323.17 2983 12113/2013 103314 INNOVATIVE OFFICE SOLUTIONS 49.37 POL -MISC OFFICE SUPPLIES 00040473 238848 IN0408565 1200.6210 OFFICE SUPPLIES POLICE MANAGEMENT 52.43 LIQ3 -TRASH LINER 00040444 238849 IN0410325 5095.6229 GENERAL SUPPLIES LIQUOR #3 OPERATIONS 23.62 LIQ3 -MISC OFFICE SUPPLIES 00040444 238849 IN0410325 5095.6210 OFFICE SUPPLIES LIQUOR #3 OPERATIONS 2.55 LIQ3 -BALL POINT PENS 00040444 238850 IN0410350 5095.6210 OFFICE SUPPLIES LIQUOR #3 OPERATIONS 75.82 FIN -MISC OFFICE SUPPLIES 00040444 238851 IN0410351 1035.6210 OFFICE SUPPLIES FINANCE 89.94 PW -MISC OFFICE SUPPLIES 00040444 238852 IN0411685 1500.6210 OFFICE SUPPLIES PW MANAGEMENT 120.73 UTIL -INK CARTRIDGES 00040444 238852 IN0411685 5305.6210 OFFICE SUPPLIES WATER MGMT /REPORT /DATA ENTRY 247.03 CH -MISC CLEANING SUPPLIES 00040444 238853 IN0413072 1060.6229 GENERAL SUPPLIES MUNICIPAL BLDG & GROUNDS MNTC 16.31 AVCC- ENVELOPES 00040444 238854 IN0413376 1900.6210 OFFICE SUPPLIES AV COMMUNITY CENTER 178.12 POL -MISC OFFICE SUPPLIES 00040473 238855 IN0413649 1200.6210 OFFICE SUPPLIES POLICE MANAGEMENT 4.19 PK -TEEN CENTER CLIPBOARD 00040444 238856 IN0413806 1840.6210 OFFICE SUPPLIES REC TEEN PROGRAMS 93.78 PK -MISC CLEANING SUPPLIES -TC 00040444 238856 IN0413806 1730.6229 GENERAL SUPPLIES PARK BUILDING MAINTENANCE 24.79 AVCC -FILE FOLDERS 00040444 238856 IN0413806 1900.6210 OFFICE SUPPLIES AV COMMUNITY CENTER 10.85 FIN -MISC OFFICE SUPPLIES 00040444 238857 IN0413807 1035.6210 OFFICE SUPPLIES FINANCE 17.12 FIRE -WALL CLOCK 00040444 238857 IN0413807 1300.6229 GENERAL SUPPLIES FIRE MANAGEMENT 139.54 PK- WARMINGHOUSE KEY STORAG ®0040444 238858 IN0413808 1730.6229 GENERAL SUPPLIES PARK BUILDING MAINTENANCE 24.82 ADM -RBALL REFILL 00040444 238859 IN0415057 1010.6210 OFFICE SUPPLIES ADMINISTRATION 3.61 FIN -PAD 00040444 238859 IN0415057 1035.6210 OFFICE SUPPLIES FINANCE 783.86 CH -MISC GENERAL SUPPLIES 00040444 238859 IN0415057 1060.6229 GENERAL SUPPLIES MUNICIPAL BLDG & GROUNDS MNTC 249.24 GOLF -MISC OFFC SUPPL -PRO SH000040444 238860 IN0415440 5115.6210 OFFICE SUPPLIES GOLF PRO SHOP 19.67 POL -2 GIG USB DRIVES 00040473 238861 IN0415582 1200.6210 OFFICE SUPPLIES POLICE MANAGEMENT 52.26 FIN -PAPER 00040444 238862 IN0415609 1035.6210 OFFICE SUPPLIES FINANCE 23.21 AVCC - DISINFECTANT CLEANER 00040444 238863 IN0415753 1900.6229 GENERAL SUPPLIES AV COMMUNITY CENTER 2,302.86 2984 12/1312013 131791 IRRIGATION BY DESIGN INC 350.86 IRRIG CHECKS /BLOWOUT -COBB WM9949833 238583 143226 1720.6249 OTHER CONTRACTUAL SERVICES PARK GROUNDS MAINTENANCE 22.57- 00049833 238583 143226 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 1,953.51 IRRIG CHECKS /BLOWOUT -COBB EfV$3D49833 238584 143227 1720.6249 OTHER CONTRACTUAL SERVICES PARK GROUNDS MAINTENANCE 125.66- 00049833 238584 143227 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 2,156.14 2986 12113/2013 100289 LOGIS 14,738.77 LOGIS SERVICE 238555 37483 1040.6399 OTHER CHARGES DATA PROCESSING R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/11/201316:05:26 Council Check Register by GL Page - 6 Council Check Register and Summary 11/11/2013- 12/13/2013 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 2985 12113/2013 100289 LOGIS Continued... 484.71 LOGIS SERVICE 238555 37483 5005.6399 OTHER CHARGES LIQUOR GENERAL OPERATIONS 176.00 LOGIS SERVICE 238555 37483 5205.6399 OTHER CHARGES ARENA 1 MANAGEMENT 4,804.76 LOGIS SERVICE 238555 37483 5303.6399 OTHER CHARGES UTILITY BILLING 4,804.76 LOGIS SERVICE 238555 37483 5303.6399 OTHER CHARGES UTILITY BILLING 913.78 TOKENS POLICE NETWORK VPN 238556 37415 1040.6399 OTHER CHARGES DATA PROCESSING 133.30 LOGIS STATE WAN CHARGE 238557 37427 1040.6399 OTHER CHARGES DATA PROCESSING 23.40 LOGIS - PAYMODE 238557 37427 1040.6399 OTHER CHARGES DATAPROCESSING 35.04 SHIP CISCO TOKENS 238557 37427 1040.6399 OTHER CHARGES DATA PROCESSING 3,271.41 CISCO SMARTNET SUPPORT 238557 37427 1030.6399 OTHER CHARGES INFORMATION TECHNOLOGY 15.50 LOGIS STATE WAN CHARGE 238557 37427 5005.6399 OTHER CHARGES LIQUOR GENERAL OPERATIONS 2.30 LOGIS- PAYMODE 238557 37427 5005.6399 OTHER CHARGES LIQUOR GENERAL OPERATIONS 6.20 LOGIS STATE WAN CHARGE 238557 37427 5205.6399 OTHER CHARGES ARENA 1 MANAGEMENT .92 LOGIS - PAYMODE 238557 37427 5205.6399 OTHER CHARGES ARENA 1 MANAGEMENT 77.50 LOGIS STATE WAN CHARGE 238557 37427 5303.6399 OTHER CHARGES UTILITY BILLING 77.50 LOGIS STATE WAN CHARGE 238557 37427 5303.6399 OTHER CHARGES UTILITY BILLING 9.64 LOGIS - PAYMODE 238557 37427 5303.6399 OTHER CHARGES UTILITY BILLING 9.64 LOGIS - PAYMODE 238557 37427 5303.6399 OTHER CHARGES UTILITY BILLING 99.00 CONFIGURE CISCO TOKENS PD -VPN 238558 37456 1040.6399 OTHER CHARGES DATA PROCESSING 29,684.13 2986 12/13/2013 102103 MAASSOCIATES 475.68 FIRE -MISC CLEANING SUPPLIES 238496 6223 1340.6229 GENERAL SUPPLIES FIRE BLDG & GROUNDS MNTC 126.40 FIRE - TRUCKWASH BRUSH 238497 6257 1340.6229 GENERAL SUPPLIES FIRE BLDG & GROUNDS MNTC 602.08 2987 12/13/2013 100348 MTI DISTRIBUTING CO 161.17 PK -TAIL LIGHT FLASHER ASM 00035349 238535 93648300 1765.6215 EQUIPMENT -PARTS PARK EQUIPMENT MAINTENANCE 161.17 2988 12/13/2013 111219 NORTHERN SAFETY TECHNOLOGY INC 333.45 DOT WING -PLOW LED LIGHTHEAD 238585 34889 1630.6215 EQUIPMENT -PARTS STREET EQUIPMENT MAINTENANCE 333.45 2989 12113/2013 110957 O'REILLYAUTOMOTIVE INC 17.06 FIRE - MAGNET TRAYS 00073463 238537 3245474855 1340.6229 GENERAL SUPPLIES FIRE BLDG & GROUNDS MNTC 25.05 POL -WIPER BLADES 00073463 238537 3245474855 1210.6215 EQUIPMENT -PARTS POLICE FIELD OPERATIONS /PATROL 37.84 UTIL -WIPER BLADES 00073463 238537 3245474855 5345.6215 EQUIPMENT -PARTS WATER EQUIPNEHICLE /MISC MNTC 152.40 POL -DISC BRAKE PADS 00073463 238538 3245478171 1210.6215 EQUIPMENT -PARTS POLICE FIELD OPERATIONS /PATROL 69.88 POL- SENSOR, GASKET #18 00073463 238540 3245478025 1210.6215 EQUIPMENT-PARTS POLICE FIELD OPERATIONS /PATROL 5.67- SHOP - DISCOUNT 00073463 238541 20131130 1530.6333 GENERAL -CASH DISCOUNTS CMF SHOP Ef 1NTC & REPAIR R55CKR2 Lt,_,S100 CITY OF API ,LLEY 12/ J16:05:26 Council Check Register by GL Page - 7 Council Check Register and Summary 11/11/2013- 12/13/2013 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 2989 12/13/2013 110967 O'REILLYAUTOMOTIVE INC Continued... 296.56 2990 12/13/2013 103014 PADGETT, MARCIE D 77.42 REC MILEAGE NOV PADGETT 238460 20131126 1700.6277 MILEAGE /AUTO ALLOWANCE PARK & RECREATION MANAGEMENT 77.42 2991 12/13/2013 100886 PARK SUPPLY OF AMERICA INC 292.23 AVCC -SLOAN G2 OPTIMA URINAL 00072969 238498 58189700 1900.6229 GENERAL SUPPLIES AV COMMUNITY CENTER 292.23 2992 12/13/2013 118481 STONEBROOKE EQUIPMENT 41.14 STR -HITCH PIN 238507 27842 1630.6215 EQUIPMENT -PARTS STREET EQUIPMENT MAINTENANCE 41.14 2993 12/1312013 137686 TOWMASTER 159.78 STR -WING DRIFT KIT 238510 353417 1630.6215 EQUIPMENT -PARTS STREET EQUIPMENT MAINTENANCE 159.78 2994 12/13/2013 100478 TRANS ALARM INC 127.60 HCSC ALARM-4TH QTR 00050155 238546 RMR888793 1920.6249 OTHER CONTRACTUAL SERVICES SENIOR CENTER 127.60 2996 12/1312013 100486 TWIN CITY GARAGE DOOR CO 264.61 GOLF -REPL DOOR ASTRAGAURETA09072140 238511 403775 5145.6266 REPAIRS - BUILDING GOLF SHOP BUILDING MAINTENANCE 264.61 2996 12/13/2013 100496 VAN PAPER CO 81.82 BAGS #3 00008795 238746 294883 5095.6229 GENERAL SUPPLIES LIQUOR #3 OPERATIONS .82- DISCT #3 00008795 238746 294883 5095.6333 GENERAL -CASH DISCOUNTS LIQUOR #3 OPERATIONS 81.00 2997 12/13/2013 121767 VARNER TRANSPORTATION 247.80 FREIGHT #1 00045995 238800 27138 5015.6550 FREIGHT ON RESALE MDSE LIQUOR #1 STOCK PURCHASES 421.05 FREIGHT #1 00045995 238801 27149 5015.6550 FREIGHT ON RESALE MDSE LIQUOR #1 STOCK PURCHASES 560.70 FREIGHT #1 00045995 238802 27161 5015.6550 FREIGHT ON RESALE MDSE LIQUOR #1 STOCK PURCHASES 51.45 FREIGHT #1 00045995 238803 27174 5015.6550 FREIGHT ON RESALE MDSE LIQUOR #1 STOCK PURCHASES 101.85 FREIGHT #2 00045995 238804 27140 5055.6550 FREIGHT ON RESALE MDSE LIQUOR #2 STOCK PURCHASES 155.40 FREIGHT #2 00045995 238805 27151 5055.6550 FREIGHT ON RESALE MDSE LIQUOR #2 STOCK PURCHASES 158.55 FREIGHT #2 00045995 238806 27163 5055.6550 FREIGHT ON RESALE MDSE LIQUOR #2 STOCK PURCHASES 40.95 FREIGHT #2 00045995 238807 27175 5055.6550 FREIGHT ON RESALE MDSE LIQUOR #2 STOCK PURCHASES R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/11/201316:05:26 Council Check Register by GL Page - 8 Council Check Register and Summary 11/11/2013 - 12/13/2013 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledge Account Description Business Unit 2997 12/13/2013 121767 VARNER TRANSPORTATION Continued... 179.55 FREIGHT #3 00045995 238808 27139 5085.6550 FREIGHT ON RESALE MDSE LIQUOR #3 STOCK PURCHASES 623.70 FREIGHT 43 00045995 238809 27150 5085.6550 FREIGHT ON RESALE MDSE LIQUOR 43 STOCK PURCHASES 161.70 FREIGHT 43 00045995 238810 27162 5085.6550 FREIGHT ON RESALE MDSE LIQUOR 43 STOCK PURCHASES 13.65 FREIGHT #3 00045995 238811 27176 5085.6550 FREIGHT ON RESALE MDSE LIQUOR 43 STOCK PURCHASES 2,716.35 2998 12/1312013 119521 WILSKE, JOSHUA J 12.70 IT- MILEAGE NOV WILSKE 238462 20131127 1030.6277 MILEAGE /AUTO ALLOWANCE INFORMATION TECHNOLOGY 12.70 2999 12/1312013 100528 ZIEGLER INC 848.44- STR -PLOW EDGES CREDIT 238515 PR000133040 1665.6215 EQUIPMENT -PARTS STREET SNOW & ICE MATERIALS 1,939.65 STR- CARBIDE PLOW EDGES 238516- PCO01515132 1665.6215 EQUIPMENT -PARTS STREET SNOW & ICE MATERIALS 1,091.21 255243 12/11/2013 145095 BLOCK, TIM 84.56 REF OVPMT UTIL -7597 WHITNEY DR 238569 20131206 5301.4997 WATER /SEWER ACCT REFUNDS WATER & SEWER FUND REVENUE 84.56 255244 12/11/2013 145096 SCHUMAN, MARTIN R 15.09 REF OVPMT UTIL -5681 128TH ST W 238570 20131206 5301.4997 WATER /SEWER ACCT REFUNDS WATER & SEWER FUND REVENUE 15.09 255245 12/11/2013 121291 WEBB, SUSAN 48.90 REF OVPMT UTIL -6661 134TH ST W 238571 20131206 5301.4997 WATER /SEWER ACCT REFUNDS WATER & SEWER FUND REVENUE 48.90 255246 12/11/2013 145097 ZOSEL, CHARLES 10.22 REF OVPMT UTIL -15756 DIAMOND W 238572 20131206 5301.4997 WATER /SEWER ACCT REFUNDS WATER & SEWER FUND REVENUE 10.22 255247 12/11/2013 143314 CLEAR RIVER BEVERAGE CO 301.60 BEER #3 00051160 238740 4582 5085.6530 BEER LIQUOR #3 STOCK PURCHASES 301.60 255248 12/11/2013 100314 COCA -COLA REFRESHMENTS USA, INC 727.38 TAX #1 00000122 238741 158442117 5015.6540 TAXABLE MISC FOR RESALE LIQUOR #1 STOCK PURCHASES 26.88 NOTAX #1 00000122 238741 158442117 5015.6545 NON - TAXABLE MISC FOR RESALE LIQUOR #1 STOCK PURCHASES 1,185.10 TAX #1 00000122 238742 158443019 5015.6540 TAXABLE MISC FOR RESALE LIQUOR #1 STOCK PURCHASES 26.88 NOTAX #1 00000122 238742 158443019 5015.6545 NON- TAXABLE MISC FOR RESALE LIQUOR #1 ST 'PURCHASES CITY OF APF, :1LLEY 12/. X16:05:26 R55CKR2 LUtiIS100 Council Check Register by GL Page - 9 Council Check Register and Summary 11/11/2013- 12/13/2013 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledge Account Description Business Unit 255248 1211112013 100314 COCA -COLA REFRESHMENTS USA, INC Continued... 183.48 TAX #2 00000122 238743 118456121 5055.6540 TAXABLE MISC FOR RESALE LIQUOR #2 STOCK PURCHASES 379.00 TAX #3 00000122 238744 158442712 5085.6540 TAXABLE MISC FOR RESALE LIQUOR #3 STOCK PURCHASES 2,528.72 255249 1211112013 144088 INDEED BREWING CO 294.00 BEER#1 00051420 238758 15366 5015.6530 BEER LIQUOR #1 STOCK PURCHASES 378.00 BEER #1 00051420 238759 15522 5015.6530 BEER LIQUOR #1 STOCK PURCHASES 600.00 BEER #3 00051420 238760 15362 5085.6530 BEER LIQUOR #3 STOCK PURCHASES 1,272.00 255250 12111/2013 100255 JOHNSON BROTHERS LIQUOR 146.93 BEER #1 00000109 238761 1725919 5015.6530 BEER LIQUOR #1 STOCK PURCHASES 34.25 BEER #1 00000109 238762 1720219 5015.6530 BEER LIQUOR #1 STOCK PURCHASES 20.99 BEER #2 00000109 238763 1725923 5055.6530 BEER LIQUOR #2 STOCK PURCHASES 3,540.71 LIQ #1 00000109 238764 1720209 5015.6510 LIQUOR LIQUOR #1 STOCK PURCHASES 13,160.15 LIQ #1 00000109 238765 1720211 5015.6510 LIQUOR LIQUOR #1 STOCK PURCHASES 2,403.05 LIQ #1 00000109 238766 1720213 5015.6510 LIQUOR LIQUOR #1 STOCK PURCHASES 5,860.94 LIQ #1 00000109 238767 1720217 5015.6510 LIQUOR LIQUOR #1 STOCK PURCHASES 269.40 LIQ #1 00000109 238768 1721372 5015.6510 LIQUOR LIQUOR #1 STOCK PURCHASES 22.54 LIQ #1 00000109 238769 1725915 5015.6510 LIQUOR LIQUOR #1 STOCK PURCHASES 795.09 LIQ #2 00000109 238770 1720220 5055.6510 LIQUOR LIQUOR #2 STOCK PURCHASES 4,309.59 LIQ #2 00000109 238771, 1720221 5055.6510 LIQUOR LIQUOR #2 STOCK PURCHASES 840.00 LIQ #2 00000109 238772 1720222 5055.6510 LIQUOR LIQUOR #2 STOCK PURCHASES 1,719.23 LIQ #2 00000109 238773 1720223 5055.6510 LIQUOR LIQUOR #2 STOCK PURCHASES 2,436.00 LIQ #3 00000109 238774 1709439 5085.6510 LIQUOR LIQUOR #3 STOCK PURCHASES 480.94 LIQ #3 00000109 238775 1720224 5085.6510 LIQUOR LIQUOR #3 STOCK PURCHASES 720.00 LIQ #3 00000109 238776 1720226 5085.6510 LIQUOR LIQUOR #3 STOCK PURCHASES 3,322.25 LIQ #3 00000109 238777 1720227 5085.6510 LIQUOR LIQUOR #3 STOCK PURCHASES 2,780.51 1-I0#3 00000109 238778 1720228 5085.6510 LIQUOR LIQUOR #3 STOCK PURCHASES 14.59- CMLIQ #1 00000109 238779 600458 5015.6510 LIQUOR LIQUOR #1 STOCK PURCHASES 862.59 WINE #1 00000109 238780 1720210 5015.6520 WINE LIQUOR #1 STOCK PURCHASES 172.05 WINE #1 00000109 238781 1720214 5015.6520 WINE LIQUOR #1 STOCK PURCHASES 2,047.00 WINE #1 00000109 238782 1720216 5015.6520 WINE LIQUOR #1 STOCK PURCHASES 1,256.60 WINE #1 00000109 238783 1720218 5015.6520 WINE LIQUOR #1 STOCK PURCHASES 105.85 WINE #1 00000109 238784 1725914 5015.6520 WINE LIQUOR #1 STOCK PURCHASES 138.00 WINE #1 00000109 238785 1725916 5015.6520 WINE LIQUOR #1 STOCK PURCHASES 78.00 WINE #1 00000109 238786 1725918 5015.6520 WINE LIQUOR #1 STOCK PURCHASES 397.40 WINE #2 00000109 238787 1721197 5055.6520 WINE LIQUOR #2 STOCK PURCHASES 140.70 WINE #2 00000109 238788 1725921 5055.6520 WINE LIQUOR #2 STOCK PURCHASES 226.66 WINE #2 00000109 238789 1725922 5055.6520 WINE LIQUOR #2 STOCK PURCHASES R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/11/201316:05:26 Council Check Register by GL Page - 10 Council Check Register and Summary 11/11/2013 - 12/13/2013 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledge Account Description Business Unit 255250 12/11/2013 100255 JOHNSON BROTHERS LIQUOR Continued... 1,544.65 WINE #2 00000109 238790 1725920 5055.6520 WINE LIQUOR #2 STOCK PURCHASES 267.00 WINE #2 00000109 238791 1725913 5055.6520 WINE LIQUOR #2 STOCK PURCHASES 204.63 WINE #3 00000109 238792 1720225 5085.6520 WINE LIQUOR #3 STOCK PURCHASES 280.00 WINE #3 00000109 238793 1725924 5085.6520 WINE LIQUOR #3 STOCK PURCHASES 11.03- CMWINE #1 00000109 238794 600455 5015.6520 WINE LIQUOR #1 STOCK PURCHASES 3.45- CMWINE #1 00000109 238795 600456 5015.6520 WINE LIQUOR #1 STOCK PURCHASES 7.42- CMWINE #1 00000109 238796 600460 5015.6520 WINE LIQUOR #1 STOCK PURCHASES 50,547.21 255251 12/11/2013 101424 MORAN USA 352.00 LIQ #1 00038464 238003 93606 5015.6510 LIQUOR LIQUOR #1 STOCK PURCHASES 27.47 FREIGHT #1 00038464 238003 93606 5015.6550 FREIGHT ON RESALE MDSE LIQUOR #1 STOCK PURCHASES 159.00 LIQ #3 00038464 238004 93528 5085.6510 LIQUOR LIQUOR #3 STOCK PURCHASES 13.43 FREIGHT #3 00038464 238004 93528 5085.6550 FREIGHT ON RESALE MDSE LIQUOR #3 STOCK PURCHASES 551.90 255252 12/11/2013 100374 PEPSI -COLA COMPANY 494.60 TAX #1 00002171 238797 18101131 5015.6540 TAXABLE MISC FOR RESALE LIQUOR #1 STOCK PURCHASES 172.40 TAX #2 00002171 238798 18263665 5055.6540 TAXABLE MISC FOR RESALE LIQUOR #2 STOCK PURCHASES 524.40 TAX #3 00002171 238799 18263632 5085.6540 TAXABLE MISC FOR RESALE LIQUOR #3 STOCK PURCHASES 1,191.40 255253 12/11/2013 144003 BERNSTEIN, BARRY 107.91 REC- MILEAGE NOV BERNSTEIN 238593 20131127 1700.6277 MILEAGE /AUTO ALLOWANCE PARK & RECREATION MANAGEMENT 107.91 255254 12/1112013 122579 BYRON, JANE 30.06 NR -CLIP BOARD 238458 20131121 1520.6210 OFFICE SUPPLIES NATURAL RESOURCES 1.93- 238458 20131121 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 28.13 265255 12/1112013 102026 ENDRES, MICHAEL J 60.00 PK -JEANS 238519 20131203 1710.6281 UNIFORM /CLOTHING ALLOWANCE PARK MAINTENANCE MANAGEMENT 60.00 265266 12/11/2013 132447 FABER, PEGGY 20.34 INSP- MILEAGE FEB -APR FABER 238459 20130429 1460.6275 SCHOOLS /CONFERENCES /EXP LOCAL INSPECTIONS TRAINING 20.34 266257 12/11 - - "A 100620 GLEWWE, RICHARD R R55CKR2 Lu_.S100 CITY OF API' LLEY 12/ 16:05:26 Council Check Register by GL Page - 11 Council Check Register and Summary 11/11/2013- 12/13/2013 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 255257 12/11/2013 100620 GLEWWE, RICHARD R Continued... 139.99 PK -BOOTS GLEWWE 238550 20131205 1710.6281 UNIFORM /CLOTHING ALLOWANCE PARK MAINTENANCE MANAGEMENT 139.99 255258 12/1112013 100206 GOODWIN, THOMAS C 2,082.15 NLC SEATTLE GOODWIN 238451 20131117 1005.6276 SCHOOLS /CONFERENCES /EXP OTHERMAYOR /CITY COUNCIL 2,082.15 255259 12/11/2013 100271 KROYER, DANIEL C 41.58 PK -JEANS GLEWWE 238551 20131203 1710.6281 UNIFORM /CLOTHING ALLOWANCE PARK MAINTENANCE MANAGEMENT 150.00 PK -BOOTS GLEWWE 238551 20131203 1710.6281 UNIFORM /CLOTHING ALLOWANCE PARK MAINTENANCE MANAGEMENT 191.58 255260 12/11/2013 102246 LERUM, TIMOTHY M 142.49 PK -BOOTS LERUM 238552 20131204 1710.6281 UNIFORM /CLOTHING ALLOWANCE PARK MAINTENANCE MANAGEMENT 142.49 255261 12/11/2013 100805 WEIMELT, MARK R 90.00 STR -JEANS WEIMELT 238520 20131205 1600.6281 UNIFORM /CLOTHING ALLOWANCE STREET MANAGEMENT 150.00 STR -BOOTS WEIMELT 238520 20131205 1600.6281 UNIFORM /CLOTHING ALLOWANCE STREET MANAGEMENT 240.00 256262 12/11/2013 117062 WEISS, TODD R 38.42 REC- MILEAGE NOV WEISS 238461 20131126 1700.6277 MILEAGEIAUTO ALLOWANCE PARK & RECREATION MANAGEMENT 38.42 255263 12/1112013 100529 ZINCK, JAMES R 77.9 GOLF - MILEAGE NOV ZINCK 238573 20131127 5105.6277 MILEAGE /AUTO ALLOWANCE GOLF MANAGEMENT 77.97 255264 12/11/2013 145087 GARRISON, MICHAEL J 401.72 OAKWILT SUPPRES COST SHR PROG 238446 20131127 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 401.72 255265 12111/2013 145088 KAMP, WILLIAM 400.00 OAKWILT SUPPRES COST SHR PROG 238448 20131113 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 400.00 255266 12111/2013 118225 WIMBISH, CLARENCE 200.00 OAKWILT SUPPRES COST SHR PROG 238447 123 1520.6249 OTHER CONTRACTUAL SERVICES NATURAL RESOURCES 200.00 R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/11/201316:05:26 Council Check Register by GL Page - 12 Council Check Register and Summary 11/11/2013- 12/1312013 Check # Date Amount Supplier / Expl PO # Doc No Inv No Account No Subledge Account Description Business Unit 255266 12/11/2013 118225 WIMBISH, CLARENCE Continued... 255267 12111/2013 114540 ALEX AIR APPARATUS INC 2,266.76 FIRE -AIR QUALITY TEST /COMP SVC 238463 24754 1330.6265 REPAIRS - EQUIPMENT FIRE OPERATIONS 2,266.76 255268 12/1112013 144656 AMERESCO, INC. 127,231.00 ENERGY EFFIC #5 238596 144656 4932.6810 2012154G CONSTRUCTION IN PROGRESS FUTURE CAPITAL PROJECTS 127,231.00 255269 12/1112013 100018 AMERICAN PLANNING ASSN 310.00 DEV -MEMB DUES 2014 LOVELACE 238457 7192213106 1100.6280 DUES & SUBSCRIPTIONS DEV MANAGEMENT 310.00 255270 12/11/2013 100019 AMERICAN PUBLIC WORKS ASSN 1,095.00 APWA MEMB RNWL 2/1/14- 1/31/15 238549 7920 1000.1560 PREPAID EXPENSES GENERAL FUND BALANCE SHEET 1,095.00 255271 12/11/2013 100023 ANDERSEN INC, EARL F 316.52 PK -FIELD NUMBER SIGNS 00038095 238464 1023961N 1715.6229 GENERAL SUPPLIES PARKATHLETIC FIELD MAINTENANC 41.66 CH- EMPLOYEE ENTRANCE SIGN 238574 1037751N 1060.6229 GENERAL SUPPLIES MUNICIPAL BLDG & GROUNDS MNTC 358.18 255272 12/11/2013 100025 ANDYS MARKET 264.00 POL -SQUAD CAR WASHES -NOV 238575 2084 1210.6265 REPAIRS - EQUIPMENT POLICE FIELD OPERATIONS /PATROL 264.00 255273 12/11/2013 100027 APACHE GROUP 52.55 HCSC -TRASH LINERS 00073333 238553 169079 1920.6229 GENERAL SUPPLIES SENIOR CENTER .49- HCSC- DISCOUNT 00073333 238553 169079 1920.6333 GENERAL -CASH DISCOUNTS SENIOR CENTER 143.61 HCSC -TRASH BAGS, TP, P TOWELS 00051543 238589 169230 1920.6229 GENERAL SUPPLIES SENIOR CENTER 1.34- HCSC- DISCOUNT 00051543 238589 169230 1920.6333 GENERAL -CASH DISCOUNTS SENIOR CENTER 71.81 PK -TRASH BAGS,TP, P TOWELS- RED0051543 238589 169230 1730.6229 GENERAL SUPPLIES PARK BUILDING MAINTENANCE .67- PK- DISCOUNT - REDWOOD 00051543 238589 169230 1730.6333 GENERAL -CASH DISCOUNTS PARK BUILDING MAINTENANCE 71.81 PK -TRASH BAGS, TP, P TOWELS 00051543 238589 169230 1730.6229 GENERAL SUPPLIES PARK BUILDING MAINTENANCE .67- PK- DISCOUNT 00051543 238589 169230 1730.6333 GENERAL -CASH DISCOUNTS PARK BUILDING MAINTENANCE 287.23 AVCC -TRASH BAGS, TP, P TOWELS 00051543 238589 169230 1900.6229 GENERAL SUPPLIES AV COMMUNITY CENTER 2.69- AVCC - DISCOUNT 00051543 238589 169230 1900.6333 GENERAL -CASH DISCOUNTS AV COMMUNITY CENTER 143.61 IA2 -TRASH BAGS, TP, P TOWELS 00051543 238589 169230 5265.6229 GENERAL SUPPLIES ARENA 2 BLDG MAINTENANCE -HAYES 1.34- IA2- 0ISCOUNT 00051543 238589 169230 5265.6333 GENERAL -CASH DISCOUNTS ARENA BLDG MAINTENANCE -HAYES 763.42 R55CKR2 LGviS100 CITY OF API ALLEY 12/ .16:05:26 Council Check Register by GL Page- 13 Council Check Register and Summary 11/11/2013 - 12/13/2013 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledge Account Description Business Unit 255273 12/1112013 100027 APACHE GROUP Continued... 255274 12/11/2013 100039 APPLE VALLEY FORD 293.91 POL VEHICLE LEASE -DEC 238601 20131211 1215.6310 RENTAL EXPENSE POLICE DETECTIVE UNIT 11.32 POL- JEWELS LIGHT #05 00035168 238602 305388 1210.6215 EQUIPMENT -PARTS POLICE FIELD OPERATIONS /PATROL 305.23 255275 12111/2013 101382 AQUA LOGIC INC 194.76 POOL -VENT ASSEMBLY 00072975 238576 41557 1930.6229 GENERALSUPPLIES REDWOOD POOL 194.76 255276 12111/2013 118892 ASPEN MILLS 420.58 UNIFORM PANTS /POLOS KILMARTINI0048355 238466 142441 1300.6281 UNIFORM /CLOTHING ALLOWANCE FIRE MANAGEMENT 186.94 POLO UNIFORM SHIRTS- KINGSLEY00048355 238467 142442 1300.6281 UNIFORM /CLOTHING ALLOWANCE FIRE MANAGEMENT 234.80 POLO UNIFORM SHIRTS - RUSSELL 00048355 238468 142443 1300.6281 UNIFORM /CLOTHING ALLOWANCE FIRE MANAGEMENT 842.32 255277 12/11/2013 101318 AUTOMATIC SYSTEMS COMPANY 1,739.23 GOLF FINAL ON IRRIGATION PROJ 238592 26908S 5190.6810 2011137G CONSTRUCTION IN PROGRESS GOLF CLUBHOUSE CONSTRUCTION 1,739.23 255278 12/11/2013 145004 BARRIS, JODIE 124.00 HCSC -TAP DANCE INSTRUCTION NO 073331 238577 20131130 1920.6249 OTHER CONTRACTUAL SERVICES SENIOR CENTER 124.00 255279 12111/2013 145089 BATTERYJUNCTION 283.76 POL- ENERGIZER BATTERIES 00072582 238470 527772 1210.6215 EQUIPMENT -PARTS POLICE FIELD OPERATIONS /PATROL 18.25- 00072582 238470 527772 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET 265.51 255280 12/11/2013 100054 BAUER BUILT INC 499.38 UTIL- TRANSFORCEAT TIRE 00035172 238471 180121983 5390.6216 VEHICLES - TIRES /BATTERIES SWR EQUIP/VEHICLE MISC MNTC /RP 70.00- STR -TIRE CASING CREDIT 00035172 238472 180121698 1630.6216 VEHICLES - TIRES /BATTERIES STREET EQUIPMENT MAINTENANCE 429.38 255281 12/1112013 141010 BECKER FIRE & SAFETY SERVICES 107.64 FIRE - AMEREX D/C EXTINGUISHER 00073464 238473 1151 1330.6265 REPAIRS - EQUIPMENT FIRE OPERATIONS 107.64 255282 12111/2013 109954 BERRY COFFEE COMPANY 164.75 CH- BEVERAGES FOR MTGS 00041013 238594 1134599 1060.6229 GENERAL SUPPLIES MUNICIPAL BLDG & GROUNDS MNTC R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/11/201316:05:26 Council Check Register by GL Page - 14 Council Check Register and Summary 11/11/2013 - 12/13/2013 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 255282 12/11/2013 109954 BERRY COFFEE COMPANY Continued... 164.75 255283 12/11/2013 144642 BRENT RICHTER CONSULTING, LLC 125.00 POL -CISM CONSULT 90,11/13/13 238578 130600 1200.6235 CONSULTANT SERVICES POLICE MANAGEMENT 125.00 255284 12/11/2013 143898 BUREAU OF CRIMINAL APPREHENSION 75.00 POL DTM -G RECERT- OCT- BECKER 238604 2576 1225.6275 SCHOOLS /CONFERENCES /EXP LOCAL POLICE TRAINING 75.00 POL DTM -G RECERT- OCT- CRIGER 238605 2550 1225.6275 SCHOOLS /CONFERENCES /EXP LOCAL POLICE TRAINING 75.00 POL DTM -G RECERT- OCT- DAHLSTROM 238606 2553 1225.6275 SCHOOLS /CONFERENCES /EXP LOCAL POLICE TRAINING 75.00 POL DTM -G RECERT- OCT- ERICKSON 238607 2554 1225.6275 SCHOOLS /CONFERENCES /EXP LOCAL POLICE TRAINING 75.00 POL DTM -G RECERT- OCT- GUMMERT 238608 2555 1225.6275 SCHOOLS /CONFERENCES /EXP LOCAL POLICE TRAINING 75.00 POL DTM -G RECERT -OCT -HOLES 238609 2279 1225.6275 SCHOOLS /CONFERENCES /EXP LOCAL POLICE TRAINING 75.00 POL DTM -G RECERT- OCT -HOLLE 238610 2556 1225.6275 SCHOOLS /CONFERENCES /EXP LOCAL POLICE TRAINING 75.00 POL DTM -G RECERT- OCT- HORAZUK 238611 2285 1225.6275 SCHOOLS /CONFERENCES /EXP LOCAL POLICE TRAINING 75.00 POL DTM -G RECERT- OCT- KLOKONOS 238612 2558 1225.6275 SCHOOLS /CONFERENCES /EXP LOCAL POLICE TRAINING 75.00 POL DTM -G RECERT- OCT- MCKNIGHT 238613 2578 1225.6275 SCHOOLS /CONFERENCES /EXP LOCAL POLICE TRAINING 75.00 POL DTM -G RECERT- OCT -MATOS 238614 2577 1225.6275 SCHOOLS /CONFERENCES /EXP LOCAL POLICE TRAINING 75.00 POL DTM -G REC E RT-OCT-P LANTZ 238615 2559 1225.6275 SCHOOLS /CONFERENCES /EXP LOCAL POLICE TRAINING 75.00 POL DTM -G RECERT- OCT- ROGERS 238616 2278 1225.6275 SCHOOLS /CONFERENCES /EXP LOCAL POLICE TRAINING 75.00 POL DTM -G RECERT- OCT- SCHULTZ 238617 2560 1225.6275 SCHOOLS /CONFERENCES /EXP LOCAL POLICE TRAINING 75.00 POL DTM -G RECERT- OCT- SODERHOLM 238618 2563 1225.6275 SCHOOLS /CONFERENCES /EXP LOCAL POLICE TRAINING 75.00 POL DTM -G RECERT- OCT- SPILLERS 238619 2561 1225.6275 SCHOOLS /CONFERENCES /EXP LOCAL POLICE TRAINING 75.00 POL DTM -G RECERT- OCT- THELEN 238620 2557 1225.6275 SCHOOLS /CONFERENCES /EXP LOCAL POLICE TRAINING 75.00 POL DTM -G RECERT- OCT- WEISHAAR 238621 2551 1225.6275 SCHOOLS /CONFERENCES /EXP LOCAL POLICE TRAINING 75.00 POL DTM -G RECERT -OCT -WOLF 238622 2562 1225,6275 SCHOOLS /CONFERENCES /EXP LOCAL POLICE TRAINING 1,425.00 255285 12/11/2013 100634 C L BENSEN CO INC 370.47 HCSC- FURNACE FILTERS 00073312 238474 71195 1920.6229 GENERAL SUPPLIES SENIOR CENTER 370.47 255286 12/1112013 116142, CARGILL INCORPORATED 4,663.25 STR DEICING SALT 00051517 238560 2901405063 1665.6229 GENERAL SUPPLIES STREET SNOW & ICE MATERIALS 7,892.49 STR DEICING SALT 00051517 238561 2901406687 1665.6229 GENERAL SUPPLIES STREET SNOW & ICE MATERIALS 6,214.26 STR DEICING SALT 00051517 238562 2901402000 1665.6229 GENERAL SUPPLIES STREET SNOW & ICE MATERIALS 7,82 1.31 STR CLEARLANE DEICER 00051516 238563 2901414270 1665.6229 GENERAL SUPPLIES STREET SNOW & ICE MATERIALS 26,591.31 265287 1211' 139362 CLARK, KATHLEEN R55CKR2 L(jv6100 CITY OF API, ALLEY 12/ ,16:05:26 Council Check Register by GL Page- 15 Council Check Register and Summary 11/11/2013 - 12/1312013 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledge Account Description Business Unit 255287 12/1112013 139352 CLARK, KATHLEEN Continued... 504.00 HCSC -YOGA SESSION 238477 20131127 1920.6249 OTHER CONTRACTUAL SERVICES SENIOR CENTER 504.00 255288 12/1112013 144920 D.R. HORTON 14,856.00 NRMP CORTLAND 1STADDN 238587 5316 4500.2420 2012134G NRMP FIN GUAR - DEVELOPER DEP CONSTRUCTION PROJECTS B/S 14,856.00 255289 12111/2013 100128 DAKOTA ELECTRIC ASSOCIATION 45.58 GALAXIE /FOUNDER LN SPRINKLER 238456 201124 1610.6255 UTILITIES- ELECTRIC STREET /BOULEVARD REPAIR & MNTC 1,607.20 GOLF CLUBHOUSE 238456 201124 5110.6255 UTILITIES- ELECTRIC GOLF CLUBHOUSE BUILDING 309.09 GOLF MAINTENANCE BLDG 238456 201124 5145.6255 UTILITIES - ELECTRIC GOLF SHOP BUILDING MAINTENANCE 208.91 QUARRY POINT WATER TOWER 238456 201124 5320.6255 UTILITIES - ELECTRIC WATER WELL/BOOSTER STN MNT /RPR 31.40 VALLEYWOOD RESERVOIR 238456 201124 5320.6255 UTILITIES - ELECTRIC WATER WELL/BOOSTER STN MNT /RPR 89.72 LIFT STN STRM SWR GALAXIE 238456 201124 5505.6255 UTILITIES- ELECTRIC STORM DRAIN UTILITY 1,007.78 STREET LIGHTS 238456 201124 5805.6545 NON - TAXABLE MISC FOR RESALE STREET LIGHT UTILITY FUND 3,299.68 255290 12111/2013 143618 DAVIS EQUIPMENT CORPORATION 181.05 STR -MISC FITTINGS, BRINE TANKS 238481 E179951 1630.6215 EQUIPMENT -PARTS STREET EQUIPMENT MAINTENANCE 181.05 255291 12/1112013 100971 FBI -LEEDA 50.00 POL -MEMB DUES 2014 - M SCOTT 238452 849314 1200.6280 DUES & SUBSCRIPTIONS POLICE MANAGEMENT 50.00 255292 12111/2013 136283 FIRE SAFETY USA 787.50 FIRE - STREMLT LED SURVIVOR, ALK 238484 64146 1330.6211 SMALL TOOLS & EQUIPMENT FIRE OPERATIONS 316.00 PRO -TECH EXTRICATION GLOVES 00073465 238485 64663 1330.6281 UNIFORM /CLOTHING ALLOWANCE FIRE OPERATIONS 1,103.50 255293 12/11/2013 100420 FISCHER MINING, LLC 87.70 UTIL -RC BASE, WTR MAIN BREAK 100035242 238522 9200 5330.6229 GENERAL SUPPLIES WTR MAIN /HYDRANT /CURB STOP MNT 93.84 UTIL -RC BASE, WTR MAIN BREAK 100035242 238523 9199 5330.6229 GENERAL SUPPLIES WTR MAIN /HYDRANT /CURB STOP MNT 929.34 UTIL- RESTOCK ON SITE MATERIALS)0035242 238524 9221 5330.6229 GENERAL SUPPLIES WTR MAIN /HYDRANT /CURB STOP MNT 181.69 STR- CONCRETE BUNKERS FOR STOWS6699 238525 9333 1610.6229 GENERAL SUPPLIES STREET /BOULEVARD REPAIR & MNTC 181.69 PK- CONCRETE BUNKERS FOR STOIROB6699 238525 9333 1720.6229 GENERAL SUPPLIES PARK GROUNDS MAINTENANCE 181.68 UTIL- CONCRETE BUNKERS FOR ST076036699 238525 9333 5330.6229 GENERAL SUPPLIES WTR MAIN /HYDRANT /CURB STOP MNT 1,655.94 265294 12/1112013 100769 FRONTIER COMMUNICATIONS OF MN R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/11/201316:05:26 Council Check Register by GL Page - 16 Council Check Register and Summary 11/11/2013— 12/13/2013 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledge Account Description Business Unit 255294 12111/2013 100769 FRONTIER COMMUNICATIONS OF MN Continued... 1,270.24 MUNICIPAL CTR PHONES 238580 952953250005291 1030.6237 TELEPHONE /PAGERS INFORMATION TECHNOLOGY 27 1,270.24 255295 12/1112013 100209 GOPHER STATE ONE -CALL 311.75 UTIL- LOCATES NOV 00022391 238526 83770 5305.6237 TELEPHONE /PAGERS WATER MGMT /REPORT /DATA ENTRY 23.20 SL- LOCATES NOV 00022391 238526 83770 5805.6237 TELEPHONE /PAGERS STREET LIGHT UTILITY FUND 334.95 256296 12111/2013 100510 HD SUPPLY WATERWORKS LTD 6,636.94 UTIL - SENSUS WATER METERS 00035250 238581 B799629 5310.6215 EQUIPMENT -PARTS WATER METER RPR /REPLACE /READNG 426.94- 00035250 238581 B799629 5300.2330 DUE TO OTHER GOVERNMENT WATER & SEWER FUND BAL SHEET 6,210.00 255297 12/1112013 137419 HEDBERG, RON 32.12 PK- IPHONE CASE 00072153 238600 72153 1710.6211 SMALL TOOLS & EQUIPMENT PARK MAINTENANCE MANAGEMENT 32.12 255298 12/11/2013 132444 HENRICKSEN PSG 11,138.00 PW- WORKSPACE, CLERICAL SUPP(MIF51494 238488 83081045 1540.6735 2013150G CAPITAL OUTLAY -OTHER IMPROVEME CMF BUILDINGS & GROUNDS MNTC 123.91 PW-HANGING FILE RACKS 238582 83081045B 1530.6735 CAPITAL OUTLAY-OTHER IMPROVEME CMF SHOP EQUIP MNTC & REPAIR 11,261.91 255299 12/1112013 137297 HUMERA TECH 234.26 HCSC RPR LIGHT SENSOR 238489 132073 1920.6249 OTHER CONTRACTUAL SERVICES SENIOR CENTER .55 HCSC TAX ADJUST 238489 132073 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET .55- HCSC TAX ADJUST 238489 132073 1920.6249 OTHER CONTRACTUAL SERVICES SENIOR CENTER 146.00- HCSC CREDIT ON PMSA 238529 132101 1920.6249 OTHER CONTRACTUAL SERVICES SENIOR CENTER 88.26 255300 12111/2013 116232 ICMA MEMBERSHIP RENEWALS 1,060.00 2014 ANNUAL MEMB DUES - LAWELL 238530 192098 1000.1560 PREPAID EXPENSES GENERAL FUND BALANCE SHEET 1,060.00 255301 12111/2013 100118 KEEPRS INC 988.58 POL -GLOCK TRAINING PISTOL - 238475 213843 1200.6211 SMALL TOOLS & EQUIPMENT POLICE MANAGEMENT 988.58 255302 12/11/2013 120273 KENNEDY & GRAVEN CHARTERED 1,402.50 LEGAL SVCS CABLE FRANCH RNWL 238490 117238 2012.6235 CONSULTANT SERVICES CABLE TV JO' 'OWERS R55CKR2 Cu , 3100 CITY OF API +LLEY 12/ 116:05:26 Council Check Register by GL Page- 17 Council Check Register and Summary 11/11/2013- 12/13/2013 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 255302 12/11/2013 120273 KENNEDY & GRAVEN CHARTERED Continued... 1,402.50 255303 12/11/2013 103337 KLM ENGINEERING INC 3,600.00 UTIL- CLEARWIRE ANTENNA MOD 238491 5039 5330.6235 CONSULTANT SERVICES WTR MAIN /HYDRANT /CURB STOP MNT 3,000.00 SPRINT ANTENNA MAINT PALOMINO 238492 5038 5330.6235 CONSULTANT SERVICES WTR MAIN /HYDRANT /CURB STOP MNT 4,600.00 SPRINTANTENNA MAINT LONGRIDGE 238493 5037 5330.6235 CONSULTANT SERVICES WTR MAIN /HYDRANT /CURB STOP MNT 11,200.00 265304 12/11/2013 144985 KONICA MINOLTA BUSINESS SOLUTIONS 3.28 INSP- COPIER /PRINTER MAINT OCT 00051538 238494 226577577 1400.6265 REPAIRS- EQUIPMENT INSPECTIONS MANAGEMENT 50.73 INSP- COPIER/PRINTER MAINT NOV00051538 238495 226697978 1400.6265 REPAIRS- EQUIPMENT INSPECTIONS MANAGEMENT 50.73 INSP COPIER MAINT -DEC 00051538 238531 227032887 1400.6265 REPAIRS - EQUIPMENT INSPECTIONS MANAGEMENT 104.74 255305 12/11/2013 101200 LOFFLER COMPANIES INC 652.22 IT COPIER LEASE -DEV & 2ND FL M 238532 241752625 1030.6310 RENTAL EXPENSE INFORMATION TECHNOLOGY 154.25 IT COPIER MAINT -21SID FL MAIN 238532 241752625 1030.6265 REPAIRS- EQUIPMENT INFORMATION TECHNOLOGY 54.31 IT COPIER MAINT -DEV 238532 241752625 1030.6265 REPAIRS- EQUIPMENT INFORMATION TECHNOLOGY 364.74 POL COPIER LEASE -2ND FL 238532 241752625 1200.6310 RENTAL EXPENSE POLICE MANAGEMENT 349.87 POL COPIER LEASE -1ST FL 238532 241752625 1200.6310 RENTAL EXPENSE POLICE MANAGEMENT 385.20 REC COPIER LEASE -AVCC 238532 241752625 1700.6310 RENTAL EXPENSE PARK & RECREATION MANAGEMENT 196.70 IT COPIER LEASE -MAIL ROOM 238532 241752625 1030.6310 RENTAL EXPENSE INFORMATION TECHNOLOGY 76.18 POL COPIER MAINT -1ST & 2ND FL 238532 241752625 1200.6265 REPAIRS- EQUIPMENT POLICE MANAGEMENT 285.47 REC COPIER MAINT -AVCC 238532 241752625 1700.6265 REPAIRS - EQUIPMENT PARK & RECREATION MANAGEMENT 13.46 IT COPIER MAINT -MAIL ROOM 238532 241752625 1030.6265 REPAIRS- EQUIPMENT INFORMATION TECHNOLOGY 385.19 PW COPIER LEASE 238532 241752625 1500.6310 RENTAL EXPENSE PW MANAGEMENT 150.92 PW COPIER MAINT 238532 241752625 1500.6265 REPAIRS- EQUIPMENT PW MANAGEMENT 38.13 POL BOTTLED WATER 00038902 238543 3138051113 1250.6229 GENERAL SUPPLIES POLICE FACILITY 3,106.64 255306 12/11/2013 100934 LUBRICATION TECHNOLOGIES INC 1,273.78 STR -MOBIL DELVAC SYN GEAR OIL 00051131 238590 2296230 1630.6212 MOTOR FUELS /OILS STREET EQUIPMENT MAINTENANCE 955.34 FIRE -MOBIL DELVAC SYN GEAR OIL00051131 238590 2296230 1350.6212 MOTOR FUELS /OILS FIRE VEHICLE MAINTENANCE 318.44 PK -MOBIL DELVAC SYN GEAR OIL 00051131 238590 2296230 1765.6212 MOTOR FUELS /OILS PARK EQUIPMENT MAINTENANCE 636.89 UTIL -MOBIL DELVAC SYN GEAR OIL00051131 238590 2296230 5390.6212 MOTOR FUELS /OILS SWR EQUIP/VEHICLE MISC MNTC /RP 3,184.45 255307 12/11/2013 100311 METRO COUNCIL ENVIRONMENTAL SVCS 4,870.00 SAC COLLECTION NOVEMBER 238847 20131130 5301.4922 SAC COLLECTIONS WATER & SEWER FUND REVENUE 48.70- RETAINED % NOVEMBER 238847 20131130 5301.4999 MISC UTILITY REVENUE WATER & SEWER FUND REVENUE R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/11/201316:05:26 Council Check Register by GL Page - 18 Council Check Register and Summary 11/11/2013 — 12/13/2013 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledge Account Description Business Unit 255307 12/11/2013 100311 METRO COUNCIL ENVIRONMENTAL SVCS Continued... 4,821.30 255308 12/11/2013 114541 MIDWEST OVERHEAD CRANE - 520.00 PK- ANNUAL HOIST INSP 238533 77289 1765.6265 REPAIRS - EQUIPMENT PARK EQUIPMENT MAINTENANCE 130.00 UTIL- ANNUAL HOIST INSP 238533 77289 5325.6265 REPAIRS- EQUIPMENT WATER TREATMENT FCLTY MNTC /RPR 40.00- PK- CREDIT 238534 77462 1765.6265 REPAIRS - EQUIPMENT PARK EQUIPMENT MAINTENANCE 10.00- UTIL- CREDIT 238534 77462 5325.6265 REPAIRS - EQUIPMENT WATER TREATMENT FCLTY MNTC /RPR 600.00 255309 12/1112013 100573 MN CHIEFS OF POLICE ASSN 130.00 POL -MEMB DUES 2014 - M SCOTT 238453 2014 1200.6280 DUES & SUBSCRIPTIONS POLICE MANAGEMENT 320.00 POL -MEMB DUES 2014 RECHTZIGEL 238454 2014 1200.6280 DUES & SUBSCRIPTIONS POLICE MANAGEMENT 640.00 CLEO & COMMAND ACADEMY - FRANCIS 238455 3897 1225.6276 SCHOOLS /CONFERENCES /EXP OTHERPOLICE TRAINING 1,090.00 255310 12/1112013 102092 MRPA 65.00 REC- ENTERTAINMENT JAMBOREE 00068986 238597 20131121 1820.6275 SCHOOLS /CONFERENCES /EXP LOCAL REC CULTURAL PROGRAMS 65.00 255311 12/11/2013 142014 MUSIC TOGETHER IN THE VALLEY INC 2,097.60 REC -MUSIC TOGETHER CLASS 238476 20131202 1845.6249 OTHER CONTRACTUAL SERVICES REC SELF SUPPORT PROG GENERAL 2,097.60 255312 12/11/2013 127905 OFFICE OF MN.IT SERVICES 20.00 POL -VPN INTERNET CONNECT- NOW0051446 238536 DV13110462 1200.6237 TELEPHONE /PAGERS POLICE MANAGEMENT 20.00 255313 12/11/2013 145109 OPPIDAN 7,410.00 NRMP CUB ADDN 238603 6334 4900.2420 2012159G NRMP FIN GUAR - 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TRANS. FILTERS 00035819 238547 B233180121 1350.6215 EQUIPMENT -PARTS FIRE VEHICLE MAINTENANCE 85.12 STR- FILTERS 00035819 238547 B233180121 1630.6215 EQUIPMENT -PARTS STREET EQUIPMENT MAINTENANCE 5.81 PK- FILTERS 00035819 238547 B233180121 1765.6215 EQUIPMENT -PARTS PARK EQUIPMENT MAINTENANCE 191.93 FIRE - TRANS. FILTERS 00035819 238548 B233330110 1350.6215 EQUIPMENT -PARTS FIRE VEHICLE MAINTENANCE 1 1.61 STR- FILTERS 00035819 238548 B233330110 1630.6215 EQUIPMENT -PARTS STREET EQUIPMENT MAINTENANCE 358.45 R55CKR2 LOL;6100 CITY OF APP. ,LLEY 12/1 16:05:26 Council Check Register by GL Page - 21 Council Check Register and Summary 11/11/2013 - 12/13/2013 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledge Account Description Business Unit 265332 12/11/2013 101012 WD LARSON COMPANIES LTD INC Continued... 256333 12111/2013 146108 WISCONSIN STATE PATROL ACADEMY 955.50 POL -2013 SWAT WEEK FORT MCCOY 238598 92713 1272.6276 SCHOOLS /CONFERENCES /EXP OTHERPOLICE DAK CTY MAAG TEAM 955.50 20131144 11/11/2013 120679 U S BANK P CARD .01- REC - TESTAVCC POS SYSTEM 238640 1700.6399 OTHER CHARGES PARK & RECREATION MANAGEMENT .01 REC - TESTAVCC POS SYSTEM 238641 1700.6399 OTHER CHARGES PARK & RECREATION MANAGEMENT Supplier 145092 APPLE VALLEY PARKS & RECREATION 32.13 IT- CREATIVE CLOUD MEMBERSHIP 238642 1030.6249 OTHER CONTRACTUAL SERVICES INFORMATION TECHNOLOGY Supplier 143895 ADOBE SYSTEMS INC 106.59 UTIL- RPLCMT MODEM FOR SCADA OOD73158 238643 5375.6229 GENERAL SUPPLIES SEWER MAINTENANCE AND REPAIR 6.86- 00073158 238643 5300.2330 DUE TO OTHER GOVERNMENT WATER & SEWER FUND BAL SHEET Supplier 140339 AMAZON.COM 8.10 IA1- FLANNEL SHIRTS 238644 5205.6281 UNIFORM /CLOTHING ALLOWANCE ARENA 1 MANAGEMENT 12.15 CH- FLANNEL SHIRTS 238645 1060.6281 UNIFORM /CLOTHING ALLOWANCE MUNICIPAL BLDG & GROUNDS MNTC 12.15 AVCC - 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DEDICATION PLATES FOR BEb0073308 238660 1920.6229 GENERAL SUPPLIES SENIOR CENTER Supplier 100129 DAKOTAAWARDS & ENGRAVING 94.60 POL- VANGUARD TRIPOD 00072581 238661 1210.6211 SMALL TOOLS & EQUIPMENT POLICE FIELD OPERATIONS /PATROL 6.09- 00072581 238661 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET Supplier 145103 DVOR ENTERPRISES 284.31 GOLF -END CAP, TUBING, BRACKETS0070027 238662 5115.6229 GENERAL SUPPLIES GOLF PRO SHOP R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/11/201316:05:26 Council Check Register by GL Page - 22 Council Check Register and Summary 11/11/2013- 12/13/2013 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 20131144 11/11/2013 120679 U S BANK P CARD Continued... 18.29- 00070027 238662 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET Supplier 145104 FIREFLY 233.90 MSFCA CONF ROCHESTER MATTINGLY 238663 1310.6276 SCHOOLS /CONFERENCES /EXP OTHERFIRE TRAINING 246.78 MSFCA CONF ROCHESTER THOMPSON- 238664 1310.6276 SCHOOLS /CONFERENCES /EXP OTHERFIRE TRAINING Supplier 110732 HOLIDAY INN CITY CENTRE 390.00 M STEP CONF ENGEL, HALMAN BROO 238665 1310.6275 SCHOOLS /CONFERENCES /EXP LOCAL FIRE TRAINING Supplier 143795 HTC CUSTOM TRAINING 11.72 REC- TURKEY TREAT SUPPLIES 00072849 238666 1875.6229 GENERAL SUPPLIES REC PRESCHOOL PROGRAMS Supplier 120823 JOANN ETC #1952 638.31 HR -LIFE LOGO LUNCH TOTES FOR L 238667 1020.6399 OTHER CHARGES HUMAN RESOURCES 76.28 HR -LIFE LOGO LUNCH TOTES FOR L 238668 1020.6399 OTHER CHARGES HUMAN RESOURCES Supplier 120982 LANDS' END BUSINESS OUTFITTERS 234.60 GOLF -AIR COMPRESSOR 00072139 238669 5150.6211 SMALL TOOLS & EQUIPMENT GOLF COURSE MAINTENANCE Supplier 145099 LOWES 8.54 REC- TURKEY TREAT SUPPLIES 00072848 238670 1875.6229 GENERAL SUPPLIES REC PRESCHOOL PROGRAMS Supplier 100748 MICHAELS 64.21 POL -LARGE KEYBOARD TRAY 00071380 238671 1200.6210 OFFICE SUPPLIES POLICE MANAGEMENT Supplier 123033 OFFICE DEPOT 112.46 HCSC -KVM SWITCH, HDMI CORD 00073314 238672 1920.6229 GENERAL SUPPLIES SENIOR CENTER Supplier 100577 OFFICE MAX 133.90 HCSC -ORECK SWEEPER 00073315 238673 1920.6211 SMALL TOOLS & EQUIPMENT SENIOR CENTER Supplier 145100 ORECK 32.13 IA1- PROPANE FOR FORKLIFT 00071740 238674 5215.6212 MOTOR FUELS /OILS ARENA 1 EQUIPMENT MAINTENANCE Supplier 139989 PAUL'S CEDAR AVE TIRE &AUTO 39.80 PW -DESK DRAWER ORGANIZER TRAY 238675 1500.6210 OFFICE SUPPLIES PW MANAGEMENT 2.56- 238675 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET Supplier 145106 PAYPAL -EBAY 125.85 LIQ -500 GIFT CARD ENVELOPES 00069873 238676 5005.6239 PRINTING LIQUOR GENERAL OPERATIONS Supplier 145101 PLASTIC PRINTERS 81.06 IA1 -SPLG, PHONE TO PHONE, OTH ®0071739 238677 5205.6229 GENERAL SUPPLIES ARENA II MANAGEMENT Supplier 100396 RADIO SHACK 43.30 GOLF - KITCHEN FOOD 00072727 238678 5120.6420 GOLF -FOOD GOLF KITCHEN Supplier 118584 RAINBOW FOODS 404.62 POL- VENTANA SCOPE 00072781 238679 1210.6215 EQUIPMENT -PARTS POLICE FIELD OPERATIONS /PATROL 26.03- 00072781 238679 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET Supplier 144136 RSR GROUP INC 42.83 CH -GRASS SEED 00071624 238680 1060.6229 GENERAL SUPPLIES MUNICIPAL BLDG & GROUNDS MNTC 14.95 CH- HUMIDIFIER WATER TREATMENID0071624 238681 1060.6229 GENERAL SUPPLIES MUNICIPAL BLDG & GROUNDS MNTC Supplier 143525 HOME DEPOT STORE #2833 R55CKR2 LOUIS100 CITY OF APF. _, .ALLEY 12P, 16:05:26 Council Check Register by GL Page - 23 Council Check Register and Summary 11/11/2013- 12/13/2013 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 20131144 11/11/2013 120679 U S BANK P CARD Continued... 75.83 PK- PESTICIDE MANUALS 00072965 238682 1775.6229 GENERAL SUPPLIES PARK MAINTENANCE TRAINING 4,88- 00072965 238682 1000.2330 DUE TO OTHER GOVERNMENT GENERAL FUND BALANCE SHEET Supplier 145105 U OF M BKSTRS WEBSITE 22.47 LIQ3- COMFORTERS, USED TO KEEF00071225 238683 5095.6229 GENERAL SUPPLIES LIQUOR #3 OPERATIONS Supplier 145102 UNIQUE 81.35 GOLF- KITCHEN SUPPLIES 00072732 238684 5120.6422 GOLF - KITCHEN SUPPLIES GOLF KITCHEN 77.13 GOLF -LATCH BOXES 00070893 238685 5115.6229 GENERAL SUPPLIES GOLF PRO SHOP 26.61 REC- MOBILE PHONE ACCESSORIES10068985 238686 1700.6211 SMALL TOOLS & EQUIPMENT PARK & RECREATION MANAGEMENT 6.94 REC -TOT SUPPLIES 00073352 238687 1875.6229 GENERAL SUPPLIES REC PRESCHOOL PROGRAMS 19.81 REC- PUMPKIN FOR LIFE FAIR 00073352 238688 1800.6229 GENERAL SUPPLIES REC PROGRAM GENERAL Supplier 102101 WAL -MART 4,196.82 20131146 11126/2013 120679 U S BANK P CARD 8.56 FIRE - POCKET GUIDE TO CHEMICAL00073454 238812 1310.6229 GENERAL SUPPLIES FIRE TRAINING Supplier 143789 APPLE ITUNES STORE 32.97 POL -PIES, PEQUITA GOING AWAY R00072396 238813 1200.6399 OTHER CHARGES POLICE MANAGEMENT 64.95 POL -PIES, PEQUITA GOING AWAY R00072395 238814 1200.6399 OTHER CHARGES POLICE MANAGEMENT Supplier 109171 BAKERS SQUARE 17.13 REC -BOOK FOR TEEN CTR 00073360 238815 1840.6229 GENERAL SUPPLIES REC TEEN PROGRAMS Supplier 100048 BARNES & NOBLE 68.54 POL- EARBUDS (2) 00071381 238816 1200.6210 OFFICE SUPPLIES POLICE MANAGEMENT Supplier 113057 BEST BUY 125.00 NATL TACTICAL OFFICERS ASSOC C 238817 1225.6276 SCHOOLS /CONFERENCES /EXP OTHERPOLICE TRAINING Supplier 122140 CAMP RIPLEY MESS FUND 14.95- POL- VEHICLE HISTORY REPORT, CR 238818 1215.6249 OTHER CONTRACTUAL SERVICES POLICE DETECTIVE UNIT Supplier 145098 CARHISTORY 12.86 LIQ- CRACKERS FOR WINE CLUB 00071226 238819 5000.2530 WINE CLUB LIQUOR BALANCE SHEET 12.42 REC -LIL CHEFS 00073355 238820 1875.6229 GENERAL SUPPLIES REC PRESCHOOL PROGRAMS 57.16 REC -LIL CHEFS 00073358 238821 1875.6229 GENERAL SUPPLIES REC PRESCHOOL PROGRAMS Supplier 100114 CUB FOODS 507.66 UTIL- WTP -LZP1 POWER SUPPLY 238822 5325.6215 EQUIPMENT -PARTS WATER TREATMENT FCLTY MNTC /RPR Supplier 145113 DAKOTASUPPLY 102.85 POL -TYVEK COVERALLS 00072386 238823 1215.6211 SMALL TOOLS & EQUIPMENT POLICE DETECTIVE UNIT Supplier 145114 ENVIROSAFETY 387.95 HR- GAITER NECK, SAFETY MEETING0071843 238824 1020.6399 OTHER CHARGES HUMAN RESOURCES 84.95 HR- GAITER NECK, SAFETY MEETIN00071843 238825 1020.6399 OTHER CHARGES HUMAN RESOURCES Supplier 120982 LANDS' END BUSINESS OUTFITTERS 42.85 FIRE -STRAW BALES 00073451 238826 1310.6229 GENERAL SUPPLIES FIRE TRAINING Supplier 102295 PAHL'S MARKET INC R55CKR2 LOGIS100 CITY OF APPLE VALLEY 12/11/201316:05:26 Council Check Register by GL Page - 24 Council Check Register and Summary 11/11/2013- 12/13/2013 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledge Account Description Business Unit 20131145 11/25/2013 120679 U S BANK P CARD Continued... 24.05 EPERMITS- INSPECTIONS 238827 1400.6351 VISA/BANK CHARGES INSPECTIONS MANAGEMENT Supplier 139988 PAYPAL 204.41 GOLF -EXTRA HANG RAILS 00070031 238828 5115.6229 GENERAL SUPPLIES GOLF PRO SHOP 13.15- 00070031 238828 5100.2330 DUE TO OTHER GOVERNMENT GOLF FUND BALANCE SHEET Supplier 145112 STORE SUPPLY 47.75 REC -WII CONTROLLER, CORDS, ZIP00073354 238829 1840.6229 GENERAL SUPPLIES REC TEEN PROGRAMS 8.74 REC -TOTS SUPPLIES 00073354 238830 1875.6229 GENERAL SUPPLIES REC PRESCHOOL PROGRAMS Supplier 100463 TARGET STORES 235.00 PW -APWA MN FALL CONF BROOKLYN 238831 1500.6275 SCHOOLS /CONFERENCES /EXP LOCAL PW MANAGEMENT Supplier 100492 U OF MN CCE 110.00 ULI MN 8TH ANNUAL ECONOMIC OUT 238832 1100.6275 SCHOOLS /CONFERENCES /EXP LOCAL DEV MANAGEMENT Supplier 139977 URBAN LAND INSTITUTE 14.56 HR- POSTAGE, EMPLOYEE NOTICES00071840 238833 1020.6238 POSTAGE /UPS /FEDEX HUMAN RESOURCES Supplier 119384 UNITED STATES POSTAL SERVICE 46.41 POL- STORAGE BOXES, ORGANIZE F 238834 1210.6211 SMALL TOOLS & EQUIPMENT POLICE FIELD OPERATIONS /PATROL 27.16 POL- STORAGE BOXES, ORGANIZE F00072390 238835 1210.6211 SMALL TOOLS & EQUIPMENT POLICE FIELD OPERATIONS /PATROL 17.59 REC -TREE LIGHTING CEREMONY SUG073362 238836 1800.6229 GENERAL SUPPLIES REC PROGRAM GENERAL 32.09 POL- STORAGE BOX FOR AWARDSAlOD72579 238837 1200.6281 UNIFORM /CLOTHING ALLOWANCE POLICE MANAGEMENT Supplier 102101 WAL -MART 29.95 SUBSCRIPTION ID #439181 238838 1030.6249 OTHER CONTRACTUAL SERVICES INFORMATION TECHNOLOGY Supplier 139978 WUFOO.COM 36.41 AVCC- TOILET RING REMOVER 00072453 238839 1900.6229 GENERAL SUPPLIES AV COMMUNITY CENTER 14.95 AVCC- OUTLET COVER 00072453 238840 1900.6229 GENERAL SUPPLIES AV COMMUNITY CENTER Supplier 100217 GRAINGER 2,346.82 20131213 1219/2013 102664 ANCHOR BANK 63,014.25 FEDERAL TAXES PR 238449 131201B 9000.2111 ACCRUED FEDERAUFICA PAYROLL CLEARING BAL SHEET 21,610.17 EMPLOYEE FICA 238449 131201B 9000.2111 ACCRUED FEDERAUFICA PAYROLL CLEARING BAL SHEET 21,610.17 CITY SHARE FICA 238449 131201 B 9000.2111 ACCRUED FEDERAUFICA PAYROLL CLEARING BAL SHEET 8,119.92 EMPLOYEE MEDICARE 238449 131201B 9000.2111 ACCRUED FEDERAL/FICA PAYROLL CLEARING BAL SHEET 8,119.92 CITY SHARE MEDICARE 238449 131201 B 9000.2111 ACCRUED FEDERAL/FICA PAYROLL CLEARING BAL SHEET 122,474.43 20131214 12/912013 100657 MIN DEPT OF REVENUE 24,813.49 PAYROLL STATE TAX 238450 131201G 9000.2112 ACCRUED STATE W/H PAYROLL CLEARING BAL SHEET 24,813.49 20131215 12/912013 100873 HEALTHPARTNERS 3,091.64 DENTAL CLAIMS 11/28 - 12/04/13 238528 20131204 7105.6146 DENTAL INSURANCE INSURANCE T DENTAL R55CKR2 LL, CITY OF API LLEY 12/ 316:05:26 Council Check Register by GL Page - 25 Council Check Register and Summary 11/11/2013 — 12/13/2013 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 20131215 12/912013 100873 HEALTHPARTNERS Continued... 3,091.64 20131216 12110/2013 100331 MN DEPT OF LABOR 8, INDUSTRY 2,014.88 PERMIT SURCHARGE NOV 238517 20131130 1001.4072 STATE SURTAX COLLECTED GENERAL FUND REVENUE 40.30- LESS 2% RETENTION NOV 238517 20131130 1001.4099 PERMIT -OTHER GENERAL FUND REVENUE 1,974.58 20131217 12112/2013 130957 GENESIS EMPLOYEE BENEFITS INC 86.99 FLEX SPENDING MEDICAL - 2013 238845 131202N 9000.2119 ACCRUED FLEX SPENDING PAYROLL CLEARING BAL SHEET 2,569.05 FLEX SPENDING DAYCARE - 2013 238846 1312020 9000.2119 ACCRUED FLEX SPENDING PAYROLL CLEARING BAL SHEET 2,656.04 551,401.40 Grand Total Payment Instrument Totals Check Total 328,854.41 Transfer Total 161,553.82 t � Pay ModeX Total 60,993.17 �I� Total Payments 551,401.40 OF* • R55CKS2 LOC,IS100 CITY OF APP. _ , :ALLEY 12/1 ;16:05:34 Council Check Summary Page - 1 11/11/2013 - 12/13/2013 Company Amount 01000 GENERAL FUND 132,610.46 02010 CABLE TV RESERVE FUND 1,402.50 03210 EDA OPERATIONS FUND 141.08 04500 CONSTRUCTION PROJECTS 14,856.00 04900 PHYSICAL IMPROVEMENTS ESCROW F 7,410.00 04930 FUTURE CAPITAL PROJECTS 127,231.00 05000 LIQUOR FUND 60,800.81 05100 GOLF FUND 8,417.37 05200 ARENAFUND 1,083.39 05300 WATER & SEWER FUND 42,953.62 05500 STORM DRAINAGE UTILITY FUND 2,334.84- 05800 STREET LIGHT UTIL FUND 1,030.98 07100 INSURANCE TRUST DENTAL FUND 3,091.64 07200 RISK MANAGEMENT /INSURANCE FUND 2,763.43 09000 PAYROLL CLEARING FUND 149,943:96 Report Totals 551,401.40